HomeMy WebLinkAbout2026-23 - Citywide Sharp Multi-Function Device Lifecycle ReplacementRESOLUTION NO. 2026 - 23
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,
1) WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL
CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING
THE CITY TO PIGGYBACK ONTO THE NATIONAL ASSOCIATION OF STATE
PROCUREMENT OFFICIALS (NASPO) VALUEPOINT MASTER AGREEMENT #188627
THROUGH THE STATE OF CALIFORNIA PARTICIPATING ADDENDUM #7-24-70-46-07
WITH SHARP BUSINESS SYSTEMS, A DIVISION OF SHARP ELECTRONICS
CORPORATION, FOR THE LEASE AND MAINTENANCE OF TWENTY-FOUR MULTI-
FUNCTION DEVICES; AND 2) AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
DOCUMENTS RELATED TO THE LEASE AND MAINTENANCE OF THE SHARP MULTI-
FUNCTION DEVICES.
WHEREAS, the City of National City's current fleet of twenty multi -function copiers was
acquired in 2018 and has exceeded its useful life; and
WHEREAS, in order to expedite product delivery and take advantage of competitive
pricing, Information Technology (IT) staff have identified an opportunity for the City of National
City to piggyback onto the National Association of State Procurement Officials ("NASPO")
ValuePoint Agreement #188627 through the State of California Participating Addendum #7-24-
70-46-07 with Sharp Business Systems, a division of Sharp Electronics Corporation, for the lease
of twenty-four multi -function devices; and
WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City
may buy directly from a vendor at a price established through competitive bidding by another
public agency whose procedures have been determined to be in substantial compliance with the
City's procurement procedures, and such a determination has been made in this case, therefore,
it is recommended that the purchase be made without complying with the competitive bidding
procedure set forth in the Municipal Code; and
WHEREAS, National City's Purchasing staff has confirmed that the NASPO ValuePoint
Agreement #188627 with Sharp Electronics Corporation was competitively bid through a Request
for Proposals process, and that the NASPO procurement procedures are in substantial
compliance with those of National City; and
WHEREAS, City staff recommends adoption of the resolution as stated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA,
DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1: That the City Council hereby authorizes waiving the formal bid process
pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and
authorizes the City to piggyback onto NASPO ValuePoint Agreement #188627 through the State
of California Participating Addendum #7-24-70-46-07 with Sharp Business Systems, a division of
Sharp Electronics Corporation, to allow for the lease of twenty-four multi -function devices.
Section 2: That the City Council hereby authorizes the City Manager to execute all
documents related to the lease and maintenance of the Sharp multi -function devices.
Section 3: That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
PASSED and ADOPTED this 17th day of March, 2026.
Morrison, Mayor
ATTEST:
Shelley pel, MMC, City Clerk
APPROVED AS TO FORM:
& I C'- 4--� -
Heidi Skinner, Interim City Attorney
Passed and adopted by the City Council of the City of National City, California, on
March 17, 2026 by the following roll -call vote, to -wit:
Ayes: Bush, Rodriguez, Yamane, Molina, Morrison
Nays: None.
Absent: None.
Abstain: None.
AUTHENTICATED BY
Ron Morrison
Mayor of the City of National City, California
Shelley Chapel
City Clerk of the City of National City, California
BY: 10--y
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Shelley Vel, MMC, City Clerk