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Agenda Packet Document 5-5-15
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ,- CALIFORNIA NATIONAL C!Ty lNCORpORATR RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, MAY 5, 2015 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of CC/CDC-HA Agenda 5/5/2015 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. CC/CDC-HA Agenda 5/5/2015 - Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming May 17, 2015 as: National Day of Prayer 2. Proclaiming May 17, 2015 thru May 23, 2015 as: National Public Works Week PRESENTATIONS 3. Employer Support for Guard and Reserves (ESGR) Seven Seals Award - Captain James Stiles (Fire) 4. SDSU Sage Program Review and Impact (Dean Geoffrey Chase and Dr. Jessica Barlow) 5. ARTS (A Reason to Survive) Update (Matt D'Arrigo) 6. A Fair to Remember - 2015 San Diego County Fair Presentation INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 7. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 8. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of April 21, 2015. (City Clerk) 9. Resolution of the City Council of the City of National City authorizing Supression/Safety and Non-Supression personnel to be compensated CC/CDC-HA Agenda 5/5/2015 — Page 4 portal to portal for services rendered at incidents, as requested through the California Fire Assistance Agreement (CFAA). (Fire) 10. Resolution of the City Council of the City of National City accepting the 2015 San Diego Regional Analysis of Impediments to Fair Housing Choice (Al), and authorizing the Mayor to execute a certification letter stating that the Al represents National City's conclusions about impediments to fair housing choice, as well as actions necessary to address any identified impediments. (Housing, Grants, and Asset Management Department) 11. Resolution of the City Council of the City of National City authorizing the installation of 60 feet of red curb "No Parking" on the north side of E. 8th Street, east of Burden Drive and adjacent to Paradise Valley Seventh-Day Adventist Church, to enhance visibility and egress onto E. 8th Street (TSC 2015-05) (Engineering/Public Works) 12. Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Opper & Varco, LLP, to increase the not -to -exceed amount of the Agreement by $80,000, for a total not to exceed amount of $160,000 to provide legal services regarding environmental site conditions, remediation, regulatory issues, and closure pursuant to the Disposition and Disposition Agreement by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. (City Attorney) 13. Temporary Use Permit — Request from Granger Jr. High to use the city stage for the 11th Annual Granger Junior High Community Culture Fair on May 15, 2015. This is a co -sponsored event per Council Policy No. 804. (Neighborhood Services) 14. Temporary Use Permit — Lions Club 70th Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from July 1, 2015 to July 5, 2015. This is a City co -sponsored event per Council Policy No. 804. (Neighborhood Services) 15. Temporary Use Permit — Movies in the Park on June 12th, July 10th, August 14th and September 11 th, 2015 at various City locations from 6pm to 9:30pm. This is a National City sponsored event per Council Policy #804. (Neighborhood Services) 16. Warrant Register #38 for the period of 03/11/15 through 03/17/15 in the amount of $2,686,102.18 (Finance) 17. Warrant Register #39 for the period of 03/18/15 through 03/24/15 in the amount of $1,202,667.44 (Finance) 18. Warrant Register #40 for the period of 03/25/15 through 03/31/15 in the amount of $2,495,893.69 (Finance) CC/CDC-HA Agenda 5/5/2015 — Page 5 PUBLIC HEARINGS 19. Final Public Hearing on the U.S. Department of Housing and Urban Development (HUD) Draft Five -Year Consolidated Plan for Program Years 2015 to 2019 and allocation of Fiscal Year (FY) 2015-2016 entitlement grant funds, program income, uncommitted funds, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the FY 2016 Action Plan. (Housing, Grants, and Asset Management Department) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS 20. Resolution of the City Council of the City of National City approving the U.S. Department of Housing and Urban Development (HUD) Five Year Consolidated Plan for Program Years 2015 to 2019 and authorizing the allocation of Fiscal Year (FY) 2015-2016 entitlement grant funds, program income, uncommitted funds, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the FY 2016 Action Plan. (Housing, Grants, and Asset Management Department) 21. Resolution of the City Council of the City of National City approving a Conditional Use Permit for a charter school in National City Plaza at the northwest corner of Euclid and Division Avenues *Continued from City Council Meeting of April 21, 2015* (Applicant: Diego Valley Public Charter, Inc.) (Case File 2014-21 CUP) (Planning) 22. Resolution of the City Council of the City of National City to establish Residential Permit Parking District "K" along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue (TSC 2014-14) (Engineering/Public Works) 23. Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purpose of winding down and dissolving the JPA. (Human Resources) 24. Resolution of the City Council of the City of National City accepting the donation of butterfly sculptures for Kimball Park, Las Palmas Park, and Butterfly Park valued at $20,000 from the San Diego Museum of Art, CC/CDC-HA Agenda 5/5/2015 - Page 6 consistent with City Council's Donation Acceptance Policy No. 204. (Community Services) NEW BUSINESS B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Adjourned Regular Meeting of the City Council and Community Development Commission -Housing Authority of the City of National City - Fiscal Year 2016 Budget Workshop - Tuesday - May 19, 2015 - 5:00 p.m. - Council Chambers - National City, California Regular Meeting of the City Council and Community Development Commission -Housing Authority of the City of National City - Tuesday - May 19, 2015 - 6:00 p.m. - Council Chambers - National City, California 2015 CITY COUNCIL SUMMER LEGISLATIVE RECESS July 7 July 21 City Council Meeting - Suspended City Council and Parking Authority Meeting - Suspended CC/CDC-HA Agenda 5/5/2015 — Page 7 The following page(s) contain the backup material for Agenda Item: Proclaiming May 17, 2015 as: National Day of Prayer litcoRPo$A1'Ei) WHEREAS, we live during a time of great and historic change, and our observance of National Day of Prayer reminds us that we can always place our trust in faith; and WHEREAS, when our ancestors finally reached these shores, they gave thanks for their lives and for the promise of freedom in a new land; and WHEREAS, whatever our individual religious convictions may be, each of us is invited to join in this National Day of Prayer. NOW THEREFORE, BE IT PROCLAIMED, 1, Ron Morrison, Mayor of the City of National City, by virtue of the authority vested in me by the City of National City, hereunto set my hand and affix the official seal this 5th day of Islay, 2015 and together with the City Council do hereby proclai ; May 7, 2015, as: 111 iL4 NATIONAL DAY OF PRAYER As the Mayor, 1 cull upon all the citizens in the City of National City to take a moment on this 17th day of May to commemorate this event in their own individual manner,. Jerry Cano Mona Rios Councilmember CC/CDC-HA Agenda 5/5/2015 — Page 9 The following page(s) contain the backup material for Agenda Item: Proclaiming May 17, 2015 thru May 23, 2015 as: National Public Works Week CALIFORNIA NATIONALCfl r a e o v ZNQ IPORAT8i1 WHEREAS, public works services provided in our community an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff our public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. • IMP ON Pi 0411 NOW, THEREFORE, BE IT RESOLVED, I, Ron Morrison, Mayor of National City, by virtue of the authority vested in me by the City of National City, hereunto set my hand and affix the official se& this 5th day of May, 2015 and together with the City Council do hereby proclaim the week of May 17, 2015 thru May 23, 2015, as: NATIONAL PUBLIC WORKS WEEK I, call upon all citizens in the City of National City, and civic organizations and ask that they acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Ron Morrison Mayor Councilmember Albert Mendivil Counciimembe Alejandra Sorteio-Solis Councilmember CC/CDC-HA Agenda 5/5/2015 — Page 11 The following page(s) contain the backup material for Agenda Item: Employer Support for Guard and Reserves (ESGR) Seven Seals Award - Captain James Stiles (Fire) ITEM NO. 5/5/15 PRESENTATION OF THE SEVEN SEALS AWARD EMPLOYER SUPPORT FOR GUARD AND RESERVES (ESGR) RECOGNIZES CAPTAIN JAMES STILES (FIRE) CC/CDC-HA Agenda 5/5/2015 — Page 13 The following page(s) contain the backup material for Agenda Item: SDSU Sage Program Review and Impact (Dean Geoffrey Chase and Dr. Jessica Barlow) ITEM # 5-5-15 SDSU SAGE PROGRAM REVIEW AND IMPACT (DEAN GEOFFREY CHASE AND DR. JESSICA BARLOW) CC/CDC-HA Agenda 5/5/2015 — Page 15 The following page(s) contain the backup material for Agenda Item: ARTS (A Reason to Survive) Update (Matt D'Arrigo) ITEM # 5/5/15 ARTS (A REASON TO SURVIVE) UPDATE (MATT D'ARRIGO) CC/CDC-HA Agenda 5/5/2015 — Page 17 The following page(s) contain the backup material for Agenda Item: A Fair to Remember - 2015 San Diego County Fair Presentation A FAIR TO REMEMBER Join us for a Celebration of World's Fairs and the Centennial anniversary of the 1915 Panama -California Exposition held in Balboa Park. JuNES -- JULY5 And we invite you back to enjoy "YOUR" San Diego County Fair • \?.: • —410, sw.( Saturday Juirte/13, 2015 2 Se44-60-Ne TOAST COAST e,i'�teol�i..4 177 ; r7/ Jw'te'1921, 2015 Fve' SeWoi' WHAT'S NEw • .1- • • GJ�• 1115TIILLE SAN DIEGO 5PIRIT�' COCKTAIL FESTIVAL SPIRIT AND COCKTAIL FESTIVAL • SAN DIEGO COUNTY A R £Albertsons.PRESENTEDG35BYVON e.tc the Heineken GRANDSTAND STAGE • • N SAN DIEGO COUNTY FAIR ""8' VAX haiiKnnr VEINS $25 FOR 25 DAYS OF FUN. YOU KNOW YOU CAN'T SEE EVERYTHING AT THE FAIR IN JUST ONE DAY! AVAILABLE ONLINE AT WWW.SDFAIR.COM ALSO AT ALBERTSON'S AND VON'S CC/CDC-HA Agenda 5/5/2015 — Page 29 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of April 21, 2015. (City Clerk) Item # 05/05/15 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF APRIL 21, 2015. (City Clerk) Book 97 / Page 64 04-21-2015 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY April 21, 2015 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:28 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Duong, Manganiello, Muthusamy, Parra, Roberts, Silva, Stevenson, Tellez, Vergara, Williams. Others present: Student Representative Isaac Maldonado. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PUBLIC ORAL COMMUNICATIONS None. CITY COUNCIL PROCLAMATIONS PROCLAMATION ADMIN (102-2-1) 1. Proclaiming the week of May 1, 2015 through May 8, 2015 as: "THE ELKS NATIONAL YOUTH WEEK" PRESENTATIONS COUNCIL MEETING PRESENTATIONS 2015 (102-10-10) 2. San Diego Association of Governments (SANDAG) Regional Plan Presentation — "Draft San Diego Forward: The Regional Plan" Book 97 / Page 65 04-21-2015 CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR. Item No. 3 (NCMC), Item No. 4 (Minutes), Item Nos. 5 through 8 (Resolution Nos. 2015-46 through 2015-49), Item Nos. 9 and 10 (Warrant Registers), Item No. 11 (Report). Motion by Sotelo- Solis, seconded by Cano, to pull Item No. 7 and to approve the rest of the Consent Calendar. Carried by unanimous vote. MUNICIPAL CODE 2015 (506-2-30) 3. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. APPROVAL OF MINUTES 4. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF APRIL 7, 2015 AND THE MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF APRIL 14, 2015. (City Clerk) ACTION: Approved. See above. CONTRACT (C2015-11) 5. Resolution No. 2015-46. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHIEF OF POLICE TO ENTER INTO AN AGREEMENT WITH THE COAST COMMUNITY COLLEGE DISTRICT (GOLDEN WEST COLLEGE) TO PROVIDE TRAINING SERVICES. THE TRAINING PROGRAM TO BE PROVIDED IS THE SPECIAL WEAPONS AND TACTICS ACADEMY. THE COST OF THE TRAINING WILL BE $798.00 PER STUDENT FOR AN 80 HOUR COURSE. (Police) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2015 (801-2-36) 6. Resolution No. 2015-47. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 17 E. 2ND STREET. (TSC 2015-01) (Engineering/Public Works) ACTION: Adopted. See above. Book 97 / Page 66 04-21-2015 CONSENT CALENDAR (cont.) PARKING & TRAFFIC CONTROL ADMIN 2015 (801-2-36) 7. Resolution No. 2015-48. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF RED CURB "NO PARKING" AND MARKED ON -STREET PUBLIC PARKING SPACES ON THE WESTERLY CURB LINE OF HOOVER AVENUE BETWEEN MILE OF CARS WAY AND E. 30TH STREET TO ENHANCE VISIBILITY AND EGRESS FROM W. 26TH STREET AND W. 28TH STREET ONTO HOOVER AVENUE. (TSC 2015-02) (Engineering/Public Works) ACTION: Motion by Rios, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. CONTRACT (C2015-12) 8. Resolution No. 2015-49. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AWARDING A CONTRACT IN THE NOT -TO -EXCEED AMOUNT OF $50,688.00 TO CREST EQUIPMENT, INC. FOR THE GROVE STREET DRAINAGE ENHANCEMENTS, CIP NO. 14-07; 2) AUTHORIZING A 25% CONTINGENCY IN THE AMOUNT OF $12,672.00 FOR ANY UNFORESEEN CHANGES; 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT. (Engineering/Public Works) ACTION: Adopted. See above. WARRANT REGISTER JULY 2014 — JUNE 2015 (202-1-29) 9. Warrant Register #36 for the period of 02/25/15 through 03/03/15 in the amount of $3,837,128.96. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2014 — JUNE 2015 (202-1-29) 10. Warrant Register #37 for the period of 03/04/15 through 03/10/15 in the amount of $795,109.86. (Finance) ACTION: Ratified. See above. FINANCIAL MANAGEMENT 2014-2015 (204-1-30) 11. Investment transactions for the month ended February 28, 2015. (Finance) ACTION: Filed. See above. Book 97 / Page 67 04-21-2015 NON CONSENT RESOLUTIONS FINANCIAL MANAGEMENT 2014-2015 (204-1-30) 12. Resolution No. 2015-50. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RESCINDING RESOLUTION NO. 2014- 91 AND APPROVING AND ADOPTING THE ANNUAL APPROPRIATION LIMIT FOR FISCAL YEAR 2015 OF $50,812,544. (Finance) RECOMMENDATION: Adopt the Resolution amending the City's Fiscal Year 2015 appropriation limit to $50,812,544. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. BUILDING PERMIT APPEALS / DENIALS ADMIN (405-2-2) 13. Resolution No. 2015-51. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DISAFFIRMING A PLANNING COMMISSION INTERPRETATION OF ALLOWED USES IN THE DOWNTOWN SPECIFIC PLAN AREA AND FINDING OF CONSISTENCY WITH THE DOWNTOWN SPECIFIC PLAN FOR A BUSINESS LOCATED AT 540 NATIONAL CITY BLVD. (Case File No.: 2015-04 I) (Planning) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Sotelo-Solis, to adopt the Resolution. Carried by unanimous vote. CONTRACT (C2015-13) 14. Resolution No. 2015-52. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AWARDING A CONTRACT IN THE NOT -TO -EXCEED AMOUNT OF $1,495,899.00 TO NEW CENTURY CONSTRUCTION, INC. FOR THE D AVENUE AND E. 12TH STREET ROUNDABOUT INSTALLATION INCLUDING WAR MEMORIAL ARCHITECTURAL IMPROVEMENTS, CIP NO. 15-02; 2) AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $224,384.85 FOR ANY UNFORESEEN CHANGES; 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT; AND 4) AUTHORIZING THE APPROPRIATION OF $200,000 IN GENERAL FUND FOR SAFE ROUTES TO SCHOOL GRANT MATCH. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. Book 97 / Page 68 04-21-2015 NON CONSENT RESOLUTIONS (cont.) XXXXX 15. Resolution No. 2015-53. RESOLUTION AUTHORIZING THE CITY OF NATIONAL CITY TO PARTICIPATE IN A U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PUBLIC OFFERING AS PART OF THE SECTION 108 LOAN GUARANTEE ASSISTANCE PROGRAM TO REFINANCE THE EXISTING NOTE IN THE ORIGINAL PRINCIPAL AMOUNT OF $6,900,000 USED TO FUND THE CONSTRUCTION OF FIRE STATION 34. (Housing, Grants, & Asset Management) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. NEW BUSINESS TEMPORARY USE PERMITS 2015 (203-1-31) 16. Temporary Use Permit — `Every Fifteen Minutes' hosted by the National City Police Department at Sweetwater High School from May 14, 2015 to May 15, 2015. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. All fees for this event will be paid via Police Grant. TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY NON CONSENT RESOLUTIONS — HOUSING AUTHORITY CONTRACT (C2013-52) HOUSING AUTHORITY 2015 (404-1-4) 17. Resolution No. 2015-30. RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE A SUBORDINATION AGREEMENT WITH SUMMERCREST APARTMENTS, L.P. SUBORDINATING THE PROJECT DEED OF TRUST THAT SECURES THE DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS (TENANT RESTRICTIONS) ON 372 RENTAL UNITS AT 2721 PLAZA BOULEVARD IN NATIONAL CITY. (Housing, Grants, and Asset Management) Book 97 / Page 69 04-21-2015 NON CONSENT RESOLUTIONS — HOUSING AUTHORITY (cont.) CONTRACT (C2013-52) HOUSING AUTHORITY 2015 (404-1-4) 17. Resolution No. 2015-30 (continued). RECOMMENDATION: Staff recommends the adoption of a Resolution to execute the Subordination Agreement. TESTIMONY: None. ACTION: Motion by Rios, seconded by Sotelo-Solis, to adopt the Resolution. Carried by unanimous vote. STAFF REPORTS City Manager Leslie Deese reminded everyone about the 2nd Annual Community Service Day on April 25, 2015. MAYOR AND CITY COUNCIL Member Mendivil clarified his belief that while we need to be helpful and compassionate with the plight of the homeless we also need to consider at what point do we continue to allow them to break the law. Member Sotelo-Solis suggested on the issue of the homeless, that the City set some long and short-term goals for what we want to accomplish addressing the problem. Member Rios reported on the membership success of the Rotary Club. Member Cano brought up the issue of motorhomes parking in the Tidelands Avenue area taking up parking from military people who don't want to park on the base and said the City needs to look into ways to provide parking for those people. Mayor Morrison provided an update on water issues and the drought, noting that the Governor has modified his conservation standards and a recent court decision will impact the ability of water agencies to maintain tiered rate structures to promote conservation. CLOSED SESSION REPORT City Attorney Claudia Silva stated there was no Closed Session. Book 97 / Page 70 04-21-2015 ADJOURNMENT The meeting was adjourned in memory of Gary Dines, Community and Police Relations Commission member; Elizabeth Toy, an active community member for many years and Mr. Nick Inzunza, National School District Employee and South Bay Union School Board member. Motion by Sotelo-Solis, seconded by Cano, to adjourn the meeting to the next Adjourned Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City — Budget and Strategic Planning Workshop to be held Tuesday, April 28, 2015 at 5:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City to be held Tuesday, May 5, 2015 at 6:00pm at the Council Chambers, National City, California. The meeting closed at 8:14 p.m. (11 City Clerk The foregoing minutes were approved at the Regular Meeting of May 5, 2015. Mayor Upcoming City Council Workshops: • Tentative — FY 16 Budget Workshop, May 26, 2015 @ 5:00 pm — City Council Chambers CC/CDC-HA Agenda 5/5/2015 — Page 38 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing Supression/Safety and Non- Supression personnel to be compensated portal to portal for services rendered at incidents, as requested through the California Fire Assistance Agreement (CF CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing Suppression/Safety and Non - Suppression personnel to be compensated portal to portal for services rendered at incidents, as requested through the California Fire Assistance Agreement (CFAA). (Fire) PREPARED BY: Frank Parra DEPARTMENT: Fire PHONE: 619-336-4551; APPROVED BY: EXPLANATION: The National City Fire Department adheres to the California Fire Assistance Agreement (CFAA) for reimbursement of out -of -county mutual aid responses. The CFAA has recently been revised that with a new agreement being implemented in advance of the 2015 fire season. The new CFAA establishes guidelines to follow to ensure adequate reimbursement for mutual aid responses. A Resolution is necessary to be in compliance with the 2015 CFAA and to ensure that the City receives full compensation for actual hours worked from time of departure through time returned to the official duty station. The elected bodies of all California fire agencies that participate in out -of -county mutual aid are compelled to adopt resolutions in order to ensure proper payment. In 2014, the National City Fire Department responded to eight out -of county responses. The total reimbursement amount for these responses was approximately $110,595.16 FINANCIAL STATEMENT: APPRC Velb: , (. 6.1. {ry? FirFaInce ACCOUNT NO. APPROVED: MIS There is no fiscal impact to approving this request. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends authorizing Suppression/Safety and Non -Suppression personnel to be compensated portal to portal for services rendered at incidents, as requested through the California Fire Assistance Agreement BOARD / COMMISSION RECOMMENDATION ATTACHMENTS: Resolution RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING SUPPRESSION/SAFETY AND NON -SUPPRESSION PERSONNEL TO BE COMPENSATED PORTAL TO PORTAL FOR SERVICES RENDERED AT INCIDENTS, AS REQUESTED THROUGH THE CALIFORNIA FIRE ASSISTANCE AGREEMENT WHEREAS, the National City Fire Department adheres to the California Fire Assistance Agreement ("CFAA") for reimbursement of out -of -county mutual aid responses; and WHEREAS, the CFAA has recently been revised with a new agreement which is being implemented in advance of the 2015 fire season, which will establish guidelines to follow to ensure adequate reimbursement for mutual aid responses; and WHEREAS, a resolution is necessary to be in compliance with the 2015 CFAA, and to ensure that the City receives full compensation for actual hours worked from time of departure through time returned ("portal to portal") to the official duty station. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes suppression/safety and non -suppression personnel to be compensated portal to portal for services rendered at incidents, subject to reimbursement through the California Fire Assistance Agreement, as portal to portal more accurately reflects the actual cost of deployment. PASSED and ADOPTED this 5th day of May, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 5/5/2015 — Page 41 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting the 2015 San Diego Regional Analysis of Impediments to Fair Housing Choice (AI), and authorizing the Mayor to execute a certification letter stating that the AI represents National City CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting the 2015 San Diego Regional Analysis of Impediments to Fair Housing Choice (Al), and authorizing the Mayor to execute a certification letter stating that the Al represents National City's conclusions about impediments to fair housing choice, as well as actions necessary to address any identified impediments. (Housing, Grants, and Asset Management Department) PREPARED BY: Angelita Marchante, Comm. Dev. Specialist DEPARTMENT: Housing, Grants, & Asset Management Dept. PHONE: (619) 336-4219 APPROVED BY: EXPLANATION: Pursuant to CDBG regulations [24 CFR Subtitle A §91.225(a)(1 )], to receive CDBG funds, the City of National City must certify that it "actively furthers fair housing choice" through the following: completion of an Analysis of Impediments to Fair Housing Choice (Al); actions to eliminate identified impediments; and maintenance of fair housing records. This report, the Analysis of Impediments to Fair Housing Choice (commonly known as the "Al"), presents a demographic profile of all jurisdictions in San Diego County, assesses the extent of housing needs among specific income groups, and evaluates the availability of a range of housing choices for residents. This report also analyzes the conditions in the private market and public sector that may limit the range of housing choices or impede a person's access to housing. As the name of the report suggests the document reviews "impediments" to fair housing. While this report also assesses the nature and extent of housing discrimination, the focus is on identifying impediments that may prevent equal housing access and developing solutions to mitigate or remove such impediments. A complete copy of the Al is available for reference at the office of the City Clerk and Housing, Grants, and Asset Management Department office. The document is also made available to the public on the CDBG and HOME web page of the National City website at http://www.nationalcitvca.qovlindex.asox?oaqe=138. FINANCIAL STATEMENT: ACCOUNT NO. Not applicable. ENVIRONMENTAL REVIEW: The Al does not require an environ I review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: Regional Analysis of Impediments to Fair Housing Choice Certification Signature Page Attachment No. 2: List of Impediments CALIFORNMAi NATIONAL My 1331 I, Ron Morrison, hereby certify that this San Diego Regional Analysis of Impediments to Fair Housing Choice represents the National City's conclusions about impediments to fair housing choice, as well as actions necessary to address any identified impediments. May 5, 2015 Ron Morrison Date Mayor Mayor Ron Morrison 1243 National City Boulevard, National City, CA 91950-4301 619/336-4233 Fax 619/336-4239 www.nationalcityca.gov Attachment No. 2 San Diego County Regional Analysis of Impediments to Fair Housing Choice 2015 This analyses and presents a list of specific actions jurisdictions in the region are planning to undertake in order to address the impediments. Impediments and recommendations are grouped in the following categories: A. Regional Impediments Continued from 2010 AI The following is a summary of recommended actions to address regional impediments carried over from the 2010 AI. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Education and Outreach Impediments: Educational and outreach literature regarding fair housing issues, rights, and services on websites or at public counters is limited. • The cities of Carlsbad, Imperial Beach, and Solana Beach do not have links to fair housing resources on city websites, and Coronado does not have the most up to date information on its website. Recommended Actions: Timeframe Carlsbad Chula Vista Encinitas El Cajon Escondido La Mesa National City u v cl u U 0 San Diego City San Diego Urban San Marcos Santee Vista Ensure ease of access to information about fair housing on websites with links between jurisdictions and contracted service provider. Prominently display information on public counters and other points of public contact such as libraries and community centers. Provide link on City website by the end of 2015 Ongoing Ongoing Ongoing c 0 0 Ongoing lao 0 Ongoing Ongoing 2015 (work with participating jurisdictions to provide links to fair housing resources) Ongoing 0 Ongoing Increase knowledge of the process of reporting complaints and access/referral to government entities (i.e. DFEH/HUD/DOJ). Attachment No. 2 2. Lending and Credit Counseling Impediments: Hispanics and Blacks continue to be under -represented in the homebuyer market and experienced large disparities in loan approval rates. • White applicants were noticeably overrepresented in the loan applicant pool, while Hispanics were severely underrepresented. The underrepresentation of Hispanics was most acute in the cities of Imperial Beach (-33 percent), Vista (-35 percent), and Escondido (-36 percent). • Approval rates for Black and Hispanic applicants were well below the approval rates for White and Asian applicants in the same income groups. Specifically, Black applicants consistently had the lowest approval rates compared to other racial/ethnic groups in the same income groups. The largest discrepancies (between loan approval rates for White and Asian applicants versus Black and Hispanic applicants) in 2013 were recorded in the cities of El Cajon, Poway, and San Diego. • Black and Hispanic applicants continued to get higher -priced (subprime) loans more frequently than White and Asian applicants. Recommended Actions: Timeframe Carlsbad Chula Vista Encinitas El Cajon Escondido u a National City Oceanside San Diego City San Diego Urban County San Marcos u ct cn Vista Collaborate with the San Diego City -County Reinvestment Task Force to monitor lender performance and provide homebuyer education Ongoing Attachment No. 2 3. Overconcentration of Housing Choice Vouchers Impediments: Due to the geographic disparity in terms of rents, concentrations of Housing Choice Voucher use have occurred. ■ El Cajon and National City continue to experience high rates of voucher use. Recommended Actions: Timeframe Carlsbad Chula Vista U W El Cajon Escondido a National City Oceanside San Diego City San Diego Urban County San Marcos a c Expand the affordable housing inventory. Ongoing Promote the Housing Choice Voucher program to rental property owners. Ongoing Increase education of Housing Choice Voucher recipients as to choice and availability. Ongoing Work collaboratively with local housing authorities and affordable housing providers to ensure affirmative fair marketing plans and deconcentration policies are implemented. Ongoing 4. Housing Options Impediments: Housing choices for special needs groups, especially persons with disabilities, are limited. • Housing options for special needs groups, especially for seniors and persons with disabilities, are limited. Affordable programs and public housing projects have long waiting lists. • More than 25 percent of the applicant -households on the waiting lists for Housing Choice Vouchers or Public Housing include one disabled member. • Approximately eight percent of the applicant -households on the waiting list for Public Housing and 10 percent on the waiting list for Housing Choice Vouchers are seniors. Attachment No. 2 Recommended Actions: Timeframe Carlsbad Chula Vista Encinitas El Cajon Escondido o • Z Oceanside San Diego City San Diego Urban San Marcos a' cA Vista Increase housing options for special needs populations, including persons with disabilities, senior households, families with children, farmworkers, the homeless, etc. Ongoing Encourage universal design principles in new housing developments. Ongoing 5. Regional Collaboration and Fair Housing Reporting Impediments: Inconsistent reporting among fair housing service providers persists. • As jurisdictions change their fair housing service providers, inconsistent level and format of reporting makes data collection and analysis difficult. • Fair housing services focus primarily on outreach and education; less emphasis is placed on enforcement. Recommended Actions: Timeframe Carlsbad Chula Vista 8 U W El Cajon Escondido W V o Z Oceanside San Diego City San Diego Urban County San Marcos Santee Vista Work with the SDRAFFH to develop a standardized reporting system for collecting fair housing data. By Jay 2016 Provide press releases to local medias on outcomes of fair housing complaints and litigation. Semi-annually Attachment No. 2 B. Jurisdiction -Specific Impediments Continued from 2010 AI The following is a list of actions that will be taken to address jurisdiction -specific impediments carried over from previous AIs. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Public Policies Impediments: Various land use policies, zoning provisions, and development regulations may affect the range of housing choice available. • Recent Changes to Density Bonus Law: Most jurisdictions have amended their zoning ordinances to reflect SB 1818 requirements of Density Bonus law but have not addressed the most recent changes effective January 1, 2015 (AB 2222) regarding replacement requirements and extended affordability covenant to 55 years. • Definition of Family: The zoning ordinances of Oceanside and Solana Beach contain a definition of family that may be considered discriminatory. • Large Residential Care Facilities (for Seven or More Persons): The zoning ordinance of Chula Vista does not contain provisions for larger residential care facilities. • Emergency Shelters: the cities of Chula Vista, Encinitas, La Mesa, Lemon Grove, Oceanside, Poway, and San Diego (City) do not have adequate provisions for emergency shelters in their zoning ordinances. The City of Encinitas anticipates amending its Zoning Ordinance by 2017. • Transitional and Supportive Housing: Chula Vista, El Cajon, Encinitas, Escondido, Imperial Beach, La Mesa, Lemon Grove, Oceanside, Poway, San Diego (City), San Diego (County), and Vista do not have zoning ordinances that permit transitional and supportive housing consistent with the requirements of SB 2. The City of Encinitas anticipates completing this update by 2017. • Farmworker Housing/Employee Housing: Most jurisdictions in San Diego have no provisions for farmworker or employee housing in their zoning ordinances. Attachment No. 2 Recommended Actions: Zoning Amendments Density Bonus Definition of Family Large Residential Care Facilities u ap a) W Transitional/ Supportive Housing SRO Housing Farmworker Housing Employee Housing Carlsbad 2017 Chula Vista 2017 2017 2017 2017 2017 2017 2017 Coronado 2017 2017 Del Mar 2017 2017 2017 El Cajon 2017 2017 2017 2017 2017 Encinitas 2017 2017 2017 2017 2017 Escondido 2017 2017 2017 2017 2017 Imperial Beach 2017 2017 2017 2017 La Mesa 2017 2017 2017 2017 2017 2017 Lemon Grove 2017 2017 2017 2017 2017 National City 2017 2017 Oceanside 2017 2017 2017 2017 2017 2017 2017 Poway 2017 2017 2017 2017 2017 2017 San Diego City 2017 2017 2017 2017 2017 San Diego County 2017 2017 2017 San Marcos 2017 2017 2017 Santee 2017 2017 2017 Solana Beach 2017 2017 2017 2017 Vista 2017 2017 2017 Attachment No. 2 C. New Regional Impediments The following is a list of actions that will be taken to address new regional impediments that may exist in the San Diego region. 1. Outreach and Education Impediment: Today, people obtain information through many media forms, not limited to traditional newspaper noticing or other print forms. • Increasingly fewer people rely on the newspapers to receive information. Public notices and printed flyers are costly and ineffective means to reach the community at large. • Frequent workshops with targeted population should be conducted to allow for meaningful discussions and dissemination of useful information. Recommended Actions: Timeframe ct - u Chula Vista Encinitas o .( w Escondido La Mesa O �' Z" -- C c� p San Diego City San Diego County u cn 1) 0 Vista Education and outreach activities need to be expanded to have a multi -media coverage, including social media such as Facebook, Twitter, and Instagram, as well as other meeting/discussion forums such as chat rooms and webinars. Ongoing Involve neighborhood groups and other community organizations when conducting outreach and education activities. Ongoing Include fair housing outreach as part of community events. Ongoing Attachment No. 2 2. Racial Segregation and Linguistic Isolation Impediment: Patterns of racial and ethnic concentration are present within particular areas of the San Diego region. • Regarding Hispanic/White segregation among the largest 200 cities in the country in 2010, San Diego County ranked 12th most segregated. • In San Diego County, 16.3 percent of residents indicated they spoke English "less than very well" and can be considered linguistically isolated. • The cities of National City, Vista, and Escondido have the highest percentage of total residents who spoke English "less than very well". Most of these residents were Spanish speakers. • Within San Diego County, there are RECAPs (Racially/Ethnically Concentrated Areas of Poverty) scattered in small sections of Oceanside, San Marcos, Escondido, El Cajon, La Mesa, Lemon Grove, National City, Chula Vista and Imperial Beach. Larger RECAP clusters can be seen in the central/southern portion of the City of San Diego. In 2010, there were 173,692 persons living in a RECAP in the County, or 5.6 percent of the County's total population. Recommendations: Timeframe Carlsbad Chula Vista W El Cajon Escondido a National City Oceanside San Diego City San Diego Urban County San Marcos a cn Diversify and expand the housing stock to accommodate the varied housing needs of different groups. Ongoing Promote equal access to information for all residents. Ongoing Work collaboratively with local housing authorities and affordable housing providers to ensure affirmative fair marketing plans and deconcentration policies are implemented. Ongoing Attachment No. 2 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE 2015 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE, AND AUTHORIZING THE MAYOR TO EXECUTE A CERTIFICATION LETTER STATING THAT THE Al REPRESENTS NATIONAL CITY'S CONCLUSIONS ABOUT IMPEDIMENTS TO FAIR HOUSING CHOICE, AND AGREEING TO TAKE THE NECESSARY ACTIONS TO ADDRESS ANY IDENTIFIED IMPEDIMENTS WHEREAS, the City of National City receives federal Community Development Block Grant ("CDBG") and Home Investment Partnerships ("HOME") funds from the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, HUD requires the City to complete an Analysis of Impediments to Fair Housing Choice ("Al") every five years in parallel with the Five -Year Consolidated Plan as a requirement of receiving federal funds; and WHEREAS, the City Council last approved an Analysis of Impediments to Fair Housing Choice in 2015; and WHEREAS, the Community Development Commission of the City of National City entered into an agreement with Veronica Tam and Associates, LLC, on the 26th of March, 2015, to prepare the Al for the City of National City in collaboration with other entitlement jurisdictions of San Diego County through the San Diego Regional Alliance for Fair Housing Board. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby accepts the 2015 San Diego Regional Analysis of Impediments to Fair Housing Choice, a copy of which is on file with the City Clerk. BE IT FURTHER RESOLVED that the Mayor is authorized to execute a certification letter stating that the Al represents National City's conclusions about the impediments to fair housing choice, and agreeing to take the necessary actions to address any identified impediments. PASSED and ADOPTED this 5th day of May, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. DaIla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 5/5/2015 — Page 54 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of 60 feet of red curb "No Parking" on the north side of E. 8th Street, east of Burden Drive and adjacent to Paradise Valley Seventh-Day Adventist Church, to enhance CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of 60 feet of red curb "No Parking" on the north side of E. 8th Street, east of Burden Drive and adjacent to Paradise Valley Seventh-Day Adventist Church, to enhance visibility and egress onto E. 8th Street (TSC 2015- 05) PREPARED BY: Kenneth Fernandez, P.E. U' PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: 41201," FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: STAFF RECOMMENDATION: Adopt the Resolution. Finance MIS BOARD / COMMISSION RECOMMENDATION: At their meeting on March 18, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install 60 feet of red curb "No Parking" on the north side of E. 8th Street, east of Burden Drive as per TSC 2015-05. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on March 18, 2015 (TSC 2015-05) 3. Notice to affected property owners/businesses/institutions 4. Resolution EXPLANATION On behalf of his parochial community, Rev. Harry Bennett, Associate Pastor of Paradise Valley Seventh-Day Adventist Church, located at 2727 E. 8th Street, has requested red curb "No Parking" in front of the church to improve visibility and enhance safety for vehicles exiting the site from Burden Drive onto E. 8th Street. Staff performed a site evaluation. The posted speed limit on this segment of E. 8th Street is 35 mph. Currently, there is approximately 90 feet of red curb "No Narking" :long the north side of E. 8th Street beginning at Burden Drive and heading east up the hill. Continuing east there is approximately 60 feet of unrestricted parallel parking directly in front of the church for up to three standard -sized vehicles. Continuing further east there is approximately 25 feet of red curb leading to a crosswalk at the top of the hill. The church has two off-street private parking lots for their patrons. The nearby Granger Apartment complex and single-family residences located across the street from the church have available off-street parking and access to unrestricted parking an the south side of E. 8th Street. Staff sent letters via U.S. Mail to area residents, tenants, and property owners inviting them to attend both the Traffic Safety Committee and City Council Meetings. Rev. Bennett, his associates, and members of both his congregation and a neighboring congregation were present at the meeting and spoke in favor of the item. There was no public opposition to the item. At their meeting on March 18, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install 60 feet of red curb "No Parking" to close the gap between the two existing sections of red curb and further enhance visibility for drivers exiting Burden Drive onto E. 8th Street. The additional red curb will result in the loss of three standard -sized on -street parallel parking spaces. If approved by City Council, all work will bo performed by City Public Works staff. 3 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR MARCH 18, 2015 ITEM NO. 2015-05 I ITEM TITLE: REQUEST TO INSTALL 60 FEET OF RED CURB "NO PARKING" ON THE NORTH SIDE OF E. 8Th STREET. EAST OF BURDEN DRIVE, ADJACENT TO SEVENTH -DAY ADVIrNTIST CHURCI . - O-- ENHANGE-VrSIBIL-I1Y AND -ACCESS-- TO - EAST 8TH STREET (BY H. BENNETT) PREPARED BY: Kenneth Fernandez, P.E. Engineering and Public Works Department, Engineering Division prsCUSSION: Rev. Harry Bennett, Associate Pastor of Paradise Valley Seventh-Day Adventist Church located at 2727 E 7"' Street, on behalf of his parochial community, has requested red curb °No Parking° in front of said church building facing E 8TM' Street for enhanced Tine -of - sight and safety, The establishment is located on the northeast comer of E. 8th Street and Burden Drive. Pastor Bennett is requesting additional painted red curb at the front of the church property to improve visibility and enhance safety for vehicles exiting the site from Burden Drive onto E. 8th Street. Staff performed a site evaluation. The posted speed limit is 35 mph for westbound and eastbound traffic. There are two on -site private parking Tots at said property. The length of curb between the beginning of curb (B.O.C.) radius of the northeast comer/pedestrian ramp at E 8"'' Street and Burden Drive and the most easterly of three crosswalks with refuge islands on E 8th Street, west of Arcadia Avenue is approximately 175 feet. There are approximately 60 feet of unrestricted parking for up to three standard -sized vehicles between an approximate 90-foot and 25-foot section of existing red curb used for both vehicle and pedestrian lined sight. Safety concerns arise when vehicles are parked at this 60-foot span. Insufficient visibility of oncoming traffic at the crest of a vertical curve on E 8th Street is encountered when looking east for vehicles egressing from Burden Drive onto E 8th Street. Staff recommends painting the remaining section of curb red for °No Parking* to enhance safety and as a preventive measure. However, this adjustment of the street layout would result in the less of three standard sized on -street parallel public parking spaces. The nearby Granger Apartment complex and single-family residences, across the street from the church and proposed location, have available on- and off-street parking on the south side of E l3'th Street. Staff sent letters to area residents, tenants, and property owners inviting them to attend the Traffic Safety Committee Meeting. STAFF RECOMMENDATION: Staff recommends Installation of approximately 60 feet of red curb "No Parking' adjacent to E 8th Street to enhance safety. EXHIBITS: 1. Correspondence 2. Traffic Safety Committee Notification Lehr 3. Location Mep 4. _ _ Photos_-.- 2015-05 Kenneth Fernandez From: PVChurch@aol.com Sent Tuesday, February 03, 2015 5:10 PM To: Stephen Manganiello Subject: Re: Request for red curb on Stiff St, east of Burden Dr Attachments: Traffic.ppt Thank you, Steve. Attached are the photos in ppt that I showed to the Council. Harry Bennett, Associate Pastor Paradise Valley Church 2727 E 7th St National City CA 91950 619-245-5845 Cell 819-475-0383 Home pvchurch©aol.com email In a message dated 2/3/2015 5:52:42 P.M. Pacific Standard Time, SManganiello@nationalcityca.gov writes: Pastor Bennett, We have reviewed your request and will be presenting this item to our Traffic Safety Committee on Wednesday, March 11tb at 2:OOpm (City Hall, 1243 National City Blvd, tad floor large conference). We will be recommending removal of 3 parking spaces to install the red curb to enhance visibility for vehicles exiting Burden Dr. Area residents will be notified of the meeting. Feel free to contact me with any questions. Thank you, Stephen Manganiello 1)irertor o"Public Works/CIO Engineer city of National City Engineering & .Public Works Department 1 1243 National City Boulevard National City, CA 91950 phone: 619 336-4380 fax' 619 336-4397 direct. 619-336-4382 email: swan, an elloginationalcitvca.gav webeite; wtww nationalcityca gov The City of National City is open Monday through Thursdayfrom r 00am-6:00pm; offices are closed on Fridays. 2 3/18/2015 1 3/18/2015 2 3/18/2015 3 Kenneth Fernandez From: Stephen Manganieilo Sent: Tuesday, March 10, 2015 11:41 AM To: Kenneth Fernandez Subject: RV: Traffic safety tomorrow at 2 pm? Importance: High Ken, Please place this item at the end of the agenda for March 18th TSC (see below). Tha nks. Stephen Manganiello Director ofPublrc Works/CityEngineer City of National City Engineering & Public Works Department 1243National City Boulevard National City, CA 91950 phone. 619-336-4380 fag: 619-336-4397 direct 619-336-4382 email: smanganiello@nstionalcitvc&gov website: www.nationalcityca.gnv The City of National City is open Monday through Thursday iron, 7:00am-6:0opm; offices are closed on Fridays. From: PVChurch@aol.com [maiito:PVChurch@aol.coml Sent Tuesday, March 10, 2015 11:40 AM To: Stephen Manganiello Subject: Re: Traffic safety tomorrow at 2 pm? Thank you for the correction. I have another meeting from noon to 2 pm so could you put this item a little farther down on your agenda so I could be there by 2:20 pm. Thank you. Harry Sennett In a message dated 3/10/2015 11:35:36 A.M, Pacific: Daylight Time, SManganielloanationalcityca.cov writes: Pastor Bennett, The TSC meeting was rescheduled to next Wednesday, March 18th at 2:00pm. i beiieve ietters were mailed out to the Church and area residents. Hopefully you are still available to attend. 1 Thank you, Stephen Manganiello Director of Public Works/Cxty Engineer ICity ofNatiornal ait7 J' Engineering & Public Worker Department 1243 National City Boulevard National City, CA 91950 phone: 619-336-4380 fax 619-336-4397 direct: 619-336-4382 email` smanganiellogna tionalaityca•gov webaite wwwnationlcityca.gov The City af National City le open Monday through Thursday from 7.00ara-6.00pm, offices are dosed on Fridays. From: PVChurchOaol..cont [inailto:PVChiychi aoi.corn] Sect: Tuesday, March 10, 2015 11:26 AM To: Stephen Manganiello Cc: paradisevallevchurch grnafl.or* crisman7501yahoo.corn Subject: Trafilc. safety tomorrow at 2 pm? Sieve Manganiello: Please confirm that 1 can attend the committee at 2 pm Wednesday and bring a couple of persons with me. Thanks, 2 Harry Bennett, Associate Pastor Paradise Valley Church 2727E 7th St National City CA 91950 619-245-5845 Cell 619-475-0383 Home pvchurcht aol.com email 3 March 10, 2015 ResidcnVOwi ser National City, CA 91950 CALIFORNIA .;. UONA ,I ry Ncpait* PO RE: REQUEST TO INSTALL 60 FEET OF RED CURB "NO PARKING" ON THE NORTH SIDE OF E. 8TH . STREET EAST OF BURDEN DRIVE, ADJACENT TO SEVENTH DAY ADVENTIST CHURCH Dear Resident/Owner: We would like to inform you that the referenced item will be presented to the Traffic Safety Committee on Wednesday, March 18, 2015 at 2:00 PM. The public meeting will be held in the 2nd floor Large Conference Room of the Civic Center Building located at 1243 National City Boulevard. If you have any questions or comments, please contact the Engineering Department at 619-336-4380. Sincerely, • Stephen Manganiello City Engineer 1234 National City Boulevard, Nadonal City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalotyca.gov Location Map Pairedlse Van el Hospital i-Aps *53ti- Paradise Village Pouletles, VaMay Church Pari'drag Lots Paradise Valley Church 2727 E 71" Street Edsting a nd 2 Red Curb 'We Parking" E 8THSTREET; • 3 [Watling Pedestrian Crosswalks wilt Refuge islands • ea, # •� ll •_�.,M= .F. :MEE Single Family Residences 1‘104 ?Alit! +,It _,_ 1, Location of Concern Prompting Proposed Red Curb at 2700 block of E St' Street east of Burden Drive (looking east) RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF 60 FEET OF RED CURB "NO PARKING" ON THE NORTH SIDE OF EAST 8T" STREET, EAST OF BURDEN DRIVE AND ADJACENT TO PARADISE VALLEY SEVENTH -DAY ADVENTIST CHURCH, TO ENHANCE VISIBILITY AND EGRESS ONTO EAST 8TH STREET WHEREAS, the Associate Pastor of Paradise Seventh-Day Adventist Church, located at 2727 East 8th Street, has requested red curb "No Parking" in front of the church to improve visibility and enhance safety for vehicles exiting the site from Burden Drive onto East 8th Street; and WHEREAS, after a site evaluation, staff recommends installing 60 feet of red curb "No Parking" to close the gap between two existing sections of red curb to enhance safety and improve visibility for drivers exiting Burden Drive onto East 8th Street; and WHEREAS, at its meeting on March 18, 2015, the Traffic Safety Committee approved staffs recommendation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of 60 feet of red curb "No Parking" to close the gap between two existing sections of red curb to enhance safety and improve visibility for drivers exiting Burden Drive onto East 8th Street. PASSED and ADOPTED this 5th day of May, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 5/5/2015 — Page 71 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Opper & Varco, LLP, to increase the not -to -exceed amount of the Agreement by $80,000, for a total not to exceed amount of CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Opper & Varco, LLP, to increase the not -to - exceed amount of the Agreement by $80,000, for a total not to exceed amount of $160,000 to provide legal services regarding environmental site conditions, remediation, regulatory issues, and closure pursuant to the Disposition and Disposition Agreement by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners LP. PREPARED BY: Claudia Gacitua Silva PHONE: Ext. 4222 EXPLANATION: Please see attached staff report DEPARTMENT: (► ty ttorney APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Funds are budgeted in Account No. 001-499-500-598-3934 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt proposed resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. 2011 Agreement for Legal Services 3. First Amendment to the Agreement 4. Second Amendment to the Agreement 5. Proposed Third Amendment to the Agreement 6. Proposed resolution ATTACHMENT 1 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Third Amendment to the Agreement with Opper & Varco, LLP, to increase the not -to -exceed amount of the Agreement by $80,000, for a total not to exceed amount of $160,000 to provide legal services regarding environmental site conditions, remediation, regulatory issues, and closure pursuant to the Disposition and Disposition Agreement by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. STAFF REPORT The City and Opper & Varco entered into an Agreement on October 3, 2011, for the not to exceed amount of $19,500 wherein Opper & Varco agreed to assist the City with environmental site conditions, remediation, regulatory issues, and closure pursuant to the City's obligation to the former redevelopment agency to carry out the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. On February 26, 2013, the City entered into the First Amendment to the Agreement increasing the not -to -exceed amount by $30,500, for a total not to exceed amount of $50,000 for continuing legal services related to the DDA matters in order to meet the obligations under the DDA regarding the project. On December 3, 2013, the City entered into the Second Amendment to the Agreement increasing the not -to -exceed amount by $30,000, for a total not to exceed amount of $80,000. There is a continuing need for assistance to address the environmental site conditions, thus, the parties desire to enter into a Third Amendment to the Agreement to increase the not -to -exceed amount by $80,000 for a total Agreement amount of $160,000. ATTACHMENT 2 AGREEMENT FOR LEGAL SERVICES BY AND BETWEEN THE CITY OF NATIONAL CITY AND OPPER AND VARCO LLP THIS AGREEMENT FOR LEGAL SERVICES (the "Agreement") is made between THE CITY OF NATIONAL CITY, a municipal corporation, (the "CITY") and OPPER AND VARCO, (the "FIRM"). This Agreement sets forth the parties' mutual understanding concerning legal services to be provided by the FIRM and the fee arrangement for said services. Article 1. Retainer. The CITY hereby retains the FIRM to assist in representing the CITY in connection with environmental site conditions, remediation, regulatory issues and closure pursuant to the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP, dated June 21, 2011, subject to this Agreement. Article 2. Pursuant to and consistent with the Cooperation Agreement by and between the City of National City and the Community Development Commission of the City of National City adopted on February 15, 2011, the City is undertaking development of the Westside Infi11 Transit Oriented Development ("WI-TOD") on behalf of the Community Development Commission; and Article 3. Said Cooperation Agreement does not constitute a pledge of the use of General Funds for the Aquatic Center but rather obligates the use of non -General Funding such as 2011 Tax Allocation bonds, Tax Increment funding and/or Low -Mod Funds. Article 4. Scope of Services. The CITY shall have the right in its sole discretion to determine the particular services to be performed by the FIRM under this Agreement. These services may include the following: represent and advise the City and its Redevelopment Division on matters identified in the DDA including, but not limited to, review and drafting of necessary documents required by the regulatory authorities, meetings and conferences with the redevelopment team, regulatory authorities, the developer's team and such other stakeholders as are required by the City's obligations in the DDA. It is expected that the FIRM will work with the City Attorney and City staff. Article 3. Compensation. Compensation paid under this Agreement shall be as follows: Partner: $325.00 per hour Senior Associate: $275 per hour Associate: $195 per hour Paralegal/Legal Assistant: $95 per hour 1 City of National City and BBK, LLLP Legal Services Agreement A. The FIRM shall not use more than one attorney for the same specific task without the CITY's approval. The FIRM may use the minimum number of attorneys for this engagement consistent with good professional practice after consulting with and obtaining approval by the CITY. B. The FIRM agrees to document a plan and budget consistent with the scope of services described above in Article 2 to be agreed to by the City Attorney and the FIRM. The CITY shall not be obligated to pay the FIRM amounts not discussed, budgeted, and agreed to before being incurred by the FIRM. Please see attachment A. C. The CITY has appropriated or otherwise duly authorized the payment of an amount not to exceed $19,500 for legal services and out-of-pocket disbursements pursuant to this Agreement. In no event shall the total fees plus out-of-pocket disbursements exceed this amount without written authorization of the CITY. D. The FIRM shall keep the CITY advised monthly as to the level of attorney hours and client services performed under Article 1. The FIRM will not charge the CITY for travel time; however, the FIRM may charge for work performed for the CITY during any travel time. E. The CITY further agrees to reimburse the FIRM, in accordance with the procedures set forth in this Article, for telephone, fax, mail, messengers, federal express deliveries, document reproduction, client -requested clerical overtime, lodging, and similar out- of-pocket expenses charged by the FIRM as a standard practice to its clients generally, with the exception of travel and meals. In any billing for disbursements, the FIRM shall provide the CITY with a statement breaking down the amounts by category of expense. The following items shall not be reimbursed, unless the CITY has specifically agreed otherwise: (1) Word Processing, clerical or secretarial charges, whether expressed as a dollar disbursement or time charge. (2) Storage of open or closed files, rent, electricity, local telephone, postage, receipts or transmission of telecopier documents, or any other items traditionally associated with overhead. (3) Photocopy charges in excess of $.15 (fifteen cents) per page. (4) Auto mileage rates in excess of the rate approved by the Internal Revenue Service for income tax purposes. (5) Secretarial overtime. Where case requirements demand overtime, the CITY will consider reimbursement on a case -by -case basis. The CITY will not reimburse overtime incurred for the convenience of the FIRM's failure to meet deadlines known in advance. (6) Equipment, books, periodicals, research materials, Westlaw/Lexis or like items. (7) Express charges, overnight mail charges, messenger services or the like, without the CITY's prior consent. The CITY expects these expenses to be incurred in emergency situations only. Where case necessity requires the use of these services, the CITY will consider reimbursement on a case -by -case basis. (8) Travel and meals. (9) Late payment charge and/or interest. Due to the nature of the CITY's payment process, the CITY will not pay any late charges or interest charges to bills. Every effort will be made to pay bills promptly. City of National City and BBK, LLLP Legal Services Agreement appropriate. F. Bills from the FIRM should be submitted to Claudia G. Silva, City Attorney, 1243 National City Boulevard, National City, CA 91950-4301. The individual time and disbursement records customarily maintained by the FIRM for billing evaluation and review purposes shall be made available to the CITY in support of bills rendered by the FIRM. G. The FIRM agrees to forward to the CITY a statement of account for each one -month period of services under this Agreement, and the CITY agrees to compensate the FIRM on this basis. The FIRM will consult monthly with the CITY as to the number of attorney hours and client disbursements which have been incurred to date under this Agreement, and as to future expected levels of hours and disbursements. H. Billing Format. Each billing entry must be complete, discrete and (1) Complete. (a) Each entry must name the person or persons involved. For instance, telephone calls must include the names of all participants. (b) The date the work was performed must be included. (c) The hours should be billed in .10 hour increments. (d) The specific task performed should be described, and the related work product should be reference ("telephone call re: trial brief," "interview in preparation for deposition"). (e) The biller's professional capacity (partner, associate, paralegal, etc.) should be included (2) Discrete: Each task must be set out as a discrete billing entry; neither narrative nor block billing is acceptable. (3) Appropriate (a) The CITY does not pay for clerical support, administrative costs, overhead costs, outside expenses or excessive expenses. For example, the CITY will not pay for secretarial time, word processing time, air conditioning, rental of equipment, including computers, meals served at meetings, postage, online research, or the overhead costs of sending or receiving faxes. Neither will the CITY pay for outside expenses such as messenger delivery fees, outside photocopying, videotaping of depositions, investigative services, outside computer litigation support services, or overnight mail. (b) Due to the nature of the CITY's payment process, the CITY will not pay any late charges. Every effort will be made to pay bills promptly. I. Staffing. Every legal matter should have a primarily responsible attorney and a paralegal assigned. Ultimately, staffing is a CITY decision, and the CITY's representative may review staffing to insure that it is optimal to achieve the goals of the engagement at the least cost. (1) Paralegals are to be used to the maximum extent possible to enhance efficiency and cost-effectiveness. All tasks typically considered associate work should be considered for assignment to a paralegal. Written authorization from the CITY must be had before associate hours billed exceed paralegal hours billed. (2) Once an attorney is given primary responsibility for an engagement, that person should continue on the legal matter until the matter is concluded or the attorney leaves.the FIRM. The CITY will not pay the costs of bringing a new attorney up to speed. 3 City of National City and BBK, LLLP Legal Services Agreement (3) If more than one attorney is going to perform the same task, prior approval from the CITY must be had. This includes document review. Article 4. Independent Contractor. The FIRM shall perform services as an independent contractor. It is understood that this contract is for unique professional services. Accordingly, the duties specified in this Agreement may not be assigned or delegated by the FIRM without prior written consent of the CITY. Retention of the FIRM is based on the particular professional expertise of the individuals rendering the services required in the Scope of Services. Article 5. Confidentiality of Work. All work performed by the FIRM including but not limited to all drafts, data, correspondence, proposals, reports, and estimates compiled or composed by the FIRM pursuant to this Agreement is for the sole use of the CITY. All such work product shall be confidential and not released to any third party without the prior written consent of the CITY. Article 6. Compliance with Controlling Law. The FIRM shall comply with all applicable laws, ordinances, regulations, and policies of the federal, state, and local governments as they pertain to this Agreement. In addition, the FIRM shall comply immediately with any and all directives issued by the CITY or its authorized representatives under authority of any laws statutes, ordinances, rules, or regulations. The laws of the State of California shall govern and control the terms and conditions of this Agreement. Article 7. Acceptability of Work. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement and the amount of compensation due.. In the event the FIRM and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the FIRM in this Agreement, the CITY or the FIRM shall give to the other written notice. Within ten (10) business days, the FIRM and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the FIRM. Article 8. Indemnification. The FIRM agrees to indemnify and hold the CITY and its agents, officers, and employees harmless from and against all claims asserted or liability established for damages or injuries to any person or property, including injury to the FIRM's employees, agents, or officers, which arise from or are connected with or caused or claimed to be caused by the acts or omissions of the FIRM and its agents, officers, or employees in performing the work or other obligations under this Agreement, and all expenses of investigating and defending against same; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, or employees. Article 9. Insurance. The FIRM shall not commence work under this Agreement until it has obtained all insurance required in this Article with a company or companies acceptable to the CITY. At its sole cost and expense, the FIRM shall take and maintain in full 4 City of National City and BBK, LLLP Legal Services Agreement force and effect at all times during the term of this Agreement the following policies of insurance: A. Commercial general liability insurance with a combined single limit of not less than one million dollars ($1,000,000). B. For all of the FIRM's employees which are subject to this Agreement, to the extent required by the State of California, Workers' Compensation Insurance in the amount required by law. C. Errors and omissions insurance in an amount not less than two million dollars ($2,000,000) per claim. D. All insurance required by express provision of this Agreement shall be carried only in responsible insurance companies licensed to do business in the State of California. The policies carried pursuant to paragraph 9.A above shall name as additional insureds the CITY and its elected officials, officers, employees, agents, and representatives. All policies shall contain language, to the extent obtainable, to the effect that: (1) the insurer waives the right of subrogation against the CITY and its elected officials, officers, employees, agents, and representatives; (2) the policies are primary and not contributing with any insurance that may be carried by the CITY; and (3) the policies cannot be cancelled or materially changed except after thirty (30) days' notice by the insurer to the CITY by certified mail. Before this Agreement shall take effect, the FIRM shall furnish the CITY with copies of all such policies upon receipt of them, or a certificate evidencing such insurance. The FIRM may effect for its own account insurance not required under this Agreement. Article 10. Drug Free Work Place. The FIRM agrees to comply with the CITY's Drug -Free Workplace requirements. Every person awarded a contract by the CITY for the provision of services shall certify to the CITY that it will provide a drug -free workplace. Any subcontract entered into by the FIRM pursuant to this Agreement shall contain this provision. Article 11. Non -Discrimination Provisions. The FIRM shall not discriminate against any subcontractor, vendor, employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The FIRM will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The FIRM agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. Article 12. Effective Date and Term. This Agreement shall be effective upon execution by the FIRM and CITY and continue until written notice of cancellation. This Agreement may be terminated at any time by either party with sixty (60) days' written notice to the other. Notice of termination by the FIRM shall be given to the City Attorney. Article 13. Notification of Change in Form. The FIRM has the right to effect changes in form including but not limited to: the change in form from a partnership to a professional law corporation; the change in form of any partner or partners from an individual or 5 City of National City and BBK, LLLP Legal Services Agreement individuals to a professional law corporation; the change in form of any corporate partner or partners to any individual partners. The CITY shall be promptly notified in writing of any change in form. Article 14. Notices. In all cases where written notice is to be given under this Agreement, service shall be deemed sufficient if said notice is deposited in the United States mail, postage paid. When so given, such notice shall be effective from the date of mailing of the notice. Unless otherwise provided by notice in writing from the respective parties, notice to the Agency shall be addressed to: Claudia G. Silva City Attorney City of National City 1243 National City Boulevard National City, CA 91950-4301 cc: Chris Zapata, City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 Notice to the FIRM shall be addressed to: Richard Opper, Esq. Opper and Varco LLP 225 Broadway, Suite 1900 San Diego CA 92101 Nothing contained in this agreement shall preclude or render inoperative service or such notice in the manner provided by law. Article 15. Headings. All article headings are for convenience only and shall not affect the construction or interpretation of this Agreement. Article 16. Miscellaneous Provisions. A. Time of Essence: Time is of the essence for each provision of this Agreement. B. California Law: This Agreement shall be construed and interpreted in accordance with the laws of the State of California. The FIRM covenants and agrees to submit to the personal jurisdiction of any state court in the State of California for any dispute, claim, or matter arising out of or related to this Agreement. C. Integrated Agreement: This Agreement including attachments and/or exhibits contains all of the agreements of the parties and all prior negotiations and agreements are merged in this Agreement. This Agreement cannot be amended or modified except by written agreement, and mutually agreed upon by the CITY and the FIRM. 6 City of National City and BBK, LLLP Legal Services Agreement D. Severability: The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render the other provisions unenforceable, invalid, or illegal. E. Waiver: The failure of the CITY to enforce a particular condition or provision of this Agreement shall not constitute a waiver of that condition or provision or its enforceability. F. Conflict of Interest: During the term of this Agreement, the FIRM shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the CITY. This prohibition shall not preclude the CITY from expressly agreeing to a waiver of a potential conflict of interest under certain circumstances. G. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. H. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, and (iii) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties have executed this Agreement on the 3rd day of October, 2011. CITY OF NATIONAL CITY By: Chris apata, Manager APPROVED AS TO FORM: By: City Atto ey Opper & Varco LP (Corporation— signatures oftrvo corporate officers) (Partnership — one signature) (Sole prorieler4-; Richard Opper, Esq. 7 City of National City and BBK, LLLP Legal Services Agreement Exhibit A Term: October 2011 through October 2012 Scope: Represent and advise the City of National City and it's redevelopment department on matters identified in the extant Disposition and Development Agreement including, but not limited to, review and drafting of necessary documents required by regulatory authorities, meetings and conferences with the redevelopment team, regulatory authorities, the developer's team and such other stakeholders as are required by the City's obligations in the DDA. Estimated level of effort: I estimate an average of five hours per month to accomplish these tasks. Some months the level of effort will be lower, but on some months a trip to DTSC may increase costs. (5 x $325/ hr. = $1,625/ month x 12 months = $19,500) Total cost: $19,500. 8 City of National City and BBK, LLLP Legal Services Agreement ATTACHMENT 3 FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND OPPER AND VARCO, LLP This First Amendment to Agreement is entered into this 26th day of February, 2013, by and between the CITY OF NATIONAL CITY, a municipal corporation, ("CITY"), and OPPER AND VARCO, LLP, ("FIRM"). RECITALS A. CITY and FIRM (the "Parties") entered into an Agreement on October 3, 2011, ("the Agreement") wherein the FIRM agreed to assist in representing the CITY with environmental site conditions, remediation, regulatory issues and closure pursuant to the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. B. The CITY requires continuing legal services related to the DDA matters described in Recital "A". In order to meet the obligations under the DDA regarding the project, which have and continue to exceed the original amount of the Agreement. The Parties desire to amend the Agreement to increase the not -to -exceed amount of the Agreement by $30,500, for a total not -to -exceed amount of $50,000. AGREEMENT NOW, THEREFORE, the CITY OF NATIONAL CITY and OPPER AND VARCO, LLP, hereto agree that the Agreement entered into on October 3, 2011, shall be amended by amending Article 3 (Compensation), Section C of the Agreement by increasing the not -to -exceed amount by $30,500, for a total not -to -exceed amount of $50,000. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated October 3, 2011, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY Opp APP By: Leslie Deese Executive Director ED AS TO FORM: a Silva Successor ncy Counsel Richard Opper, Partner ATTACHMENT 4 SECOND AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND OPPER AND VARCO, LLP This Second Amendment to the Agreement is entered into this 3rd day of December, 2013, by and between the City of National City, a municipal corporation (the "City'), and Opper and Varco, LLP, a Limited Liability Partnership. RECITALS A. WHEREAS, the City and Opper and Varco entered into an Agreement on October 3, 2011, (the "Agreement") for the not to exceed amount of $19,500 wherein the Opper and Varco agreed to assist the City with environmental site conditions, remediation, regulatory issues, and closure pursuant to the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. B. WHEREAS, the City requires continuing legal services related to the DDA matters in order to meet the obligations under the DDA regarding the project. C. WHEREAS, on February 26, 2013, the City entered into the First Amendment to the Agreement increasing the not -to -exceed amount by $30,500, for a total not to exceed amount of $50,000. D. WHEREAS, to meet the obligations under the DDA for the project, the parties desire to increase the not -to -exceed amount by $30,000, for a total Agreement amount of $80,000. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 3, 2011, as follows: 1. Increase the not -to -exceed amount by $30,000, for a total Agreement amount of $80,000. 2. The parties further agree that with the foregoing exceptions, each and every term and provision of the Agreement dated October 3, 2011, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF Bv: TIONAL CITY Morrison, Mayor OVED AS TO FORM: CIS.'.' acit Silva City Attorney OPPER AND VARCO LLP Richard Opper, Partn ATTACHMENT 5 THIRD AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND OPPER & VARCO, LLP This Third Amendment to the Agreement is entered into this 5th day of May, 2015, by and between the City of National City, a municipal corporation (the "City"), and Opper & Varco, LLP, a Limited Liability Partnership. RECITALS A. WHEREAS, the City and Opper & Varco entered into an Agreement on October 3, 2011, (the "Agreement") for the not to exceed amount of $19,500 wherein Opper & Varco agreed to assist the City with environmental site conditions, remediation, regulatory issues, and closure pursuant to the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. B. WHEREAS, the City requires continuing legal services related to the DDA matters in order to meet the obligations under the DDA regarding the project. C. WHEREAS, on February 26, 2013, the City entered into the First Amendment to the Agreement increasing the not -to -exceed amount by $30,500, for a total not to exceed amount of $50,000. D. WHEREAS, on December 3, 2013, the City entered into the Second Amendment to the Agreement increasing the not -to -exceed amount by $30,000, for a total not to exceed amount of $80,000. E. WHEREAS, to meet the obligations under the DDA for the project, the parties desire to increase the not -to -exceed amount by $80,000, for a total Agreement amount of $160,000. AGREEMENT NOW, THEREFORE, the parties hereby agree to amend the Agreement entered into on October 3, 2011, as follows: 1. Increase the not -to -exceed amount by $80,000, for a total Agreement amount of $160,000. 2. The parties further agree that with the foregoing exceptions, each and every term and provision of the Agreement dated October 3, 2011, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY OPPER & VARCO, LLP By: By: Ron Morrison, Mayor Richard Opper, Partner APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney City of National City and 2 Third Amendment to Agreement Opper & Varco, LLP May 5, 2015 RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A THIRD AMENDMENT TO THE AGREEMENT FOR LEGAL SERVICES WITH OPPER & VARCO, LLP, TO INCREASE THE NOT TO EXCEED AMOUNT BY $80,000, FOR A TOTAL NOT TO EXCEED AMOUNT OF $160,000, TO PROVIDE LEGAL SERVICES REGARDING ENVIRONMENTAL SITE CONDITIONS, REMEDIATION, REGULATORY ISSUES, AND CLOSURE OF THE WI-TOD SITE WHEREAS, on October 3, 2011, the City entered into an agreement with the law firm of Opper & Varco, LLP, to assist the City with environmental site conditions, remediation, regulatory issues, and closure pursuant to the City's obligation to the former redevelopment agency to carry out the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP; and WHEREAS, on February 26, 2013, the City entered into the First Amendment to the Agreement increasing the not -to -exceed amount by $30,500, for a total not to exceed amount of $50,000 for continuing legal services related to the DDA matters in order to meet the obligations under the DDA regarding the project; and WHEREAS, on December 3, 2013, the City entered into the Second Amendment to the Agreement increasing the not -to -exceed amount by $30,000, for a total not to exceed amount of $80,000; and WHEREAS, there is a continuing need for legal assistance to address the environmental site conditions, thus, the parties desire a Second Amendment to the Agreement to increase the not -to -exceed amount by $80,000 for a total Agreement amount of $160,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute the Third Amendment to the Agreement between the City of National City and Opper & Varco, LLP, to increase the not to exceed amount by $80,000, for a total not to exceed amount of $160,000, to continue to assist the City with environmental site conditions, remediation, regulatory issues, and closure pursuant to the City's obligation to the former redevelopment agency to carry out the Disposition and Disposition Agreement ("DDA") by and between the Community Development Commission of the City of National City and Paradise Creek Housing Partners, LP. Said Third Amendment to the Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 5th day of May, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY CONSENTING TO THE TERMINATION OF THE SAN DIEGO POOLED INSURANCE PROGRAM (SANDPIPA) JOINT POWERS AUTHORITY (JPA), EFFECTIVE JULY 1, 2016; AND AGREEING TO AMEND ARTICLES 25.A AND 25.B OF THE SANDPIPA JOINT POWERS AGREEMENT FOR THE PURPOSE OF WINDING DOWN AND DISSOLVING THE JPA WHEREAS, the City is a member of a joint powers authority, the San Diego County Cities Joint Powers Agreement For Risk Management Services and Related Insurance Coverages Creating the San Diego Pooled Insurance Program Authority for Municipal Entities (SANDPIPA); and WHEREAS, the SANDPIPA Board, representing the member agencies, has determined that it is in the best interest of SANDPIPA members, and in the public interest, that SANDPIPA be terminated and its assets distributed to members per the Joint Powers Agreement; and WHEREAS, the City hereby agrees to an amendment of the Joint Powers Agreement by amending Article 25.A to add "distribution of dividends," after "disposing of all claims", so that the Board of Directors is expressly authorized to continue to distribute dividends, in accordance with the "plan document" referenced in Article 26, during the period of winding up and dissolving the business affairs of the Authority; and WHEREAS, the following language is added to Section 25.A: "Withdrawn or cancelled members are entitled to participate in dividend distributions after accounting for their Board determined share of administrative expenses." WHEREAS, the City hereby agrees to an amendment of the Joint Powers Agreement, substituting "the Board of Directors" for "The Executive Committee" in Article 25.B of the Joint Powers Agreement, so that powers of the Authority for purposes of winding up and dissolving the business affairs of the Authority will be vested in the Board of Directors. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby agrees to the amendments to the JPA, paragraphs 25.A and 25.B, as stated in the recitals above and as set forth in the Agreement with the proposed changes attached to the staff report. BE IT FURTHER RESOLVED that the City Council hereby provides its written consent to the termination of SANDPIPA per Article 25 of the Joint Powers Agreement, effective July 1, 2016, with SANDPIPA to continue to exist for the purpose of disposing of all claims, distribution of dividends, distribution of assets, and all other functions necessary to wind up the affairs of the Authority. BE IT FURTHER RESOLVED that the City Clerk is directed to communicate this Resolution to SANDPIPA. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 5th day of May, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 5/5/2015 — Page 89 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Request from Granger Jr. High to use the city stage for the 1 lth Annual Granger Junior High Community Culture Fair on May 15, 2015. This is a co -sponsored event per Council Policy No. 804. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Request from Granger Jr. High to use the city stage for the 11th Annual Granger Junior High Community Culture Fair on May 15, 2015. This is a co -sponsored event per Council Policy No. 804. PREPARED BY: Voncy Rivera PHONE: :(619) 336-4364 EXPLANATION: DEPARTMENT NeighborhoServices Department APPROVED BY: This is a request from Granger Jr. High to use the city stage at the 11TH Annual Granger Jr. High Community Culture Fair on May 15, 2015 from 4 p.m. to 7 p.m. This event will include food booths, an information & community booth, activity areas and inflatable rides. The mobile stage will be used to showcase the school band and students performing on campus. No street closures are required as this event will be held entirely on campus. Security will be provided by the school and NCPD Police SRO's. This is a yearly event and National City Co -Sponsored event per City Council Policy # 804. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: Finance APPROVED: MIS The City has incurred $237.00 for processing the TUP through various City departments, plus $745.28 for Public Works. Total fees are $982.28 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. This is a co -sponsored event per Policy No. 804 eligible for a maximum of $1,000.00 fee waiver. BOARD / COMMISSION RECOMMENDATION: 1NIA; ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. Type of Event: Public Concert . Fair _ Festival — Parade X Demonstration _ Circus Motion Picture _ Grand Opening _ Other Event Title: C"`7Y'AI't4er CUf 1vre Event Location: Orcth31 i r' f 79 b (AN be hq - 4e AJa %► ri a 1 CI Event Date(s): From Si i S II5 to 5115 I t s ✓ C 6 1 q5Q Actual Event Hours: `[ ame to 7 am pm Total Anticipated Attendance: 3C) ( Participants Spectators) Setup/assembly/construction Date: S1151,5 Start time: /pm Please scribe the spe of your sgtup/assembly wo (specific details): t� C, r A-4 c5 M 06fk 3e datAU Alt) 5i, 44 (O Dismantle Date: ihAy t 5 Completion Time: q a List any street(s) requiring c osure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. ,A)clieve Sponsoring Organization: Community vent Block Party rt3hter v /(31-) Chief Officer of Organization (Name) ( i ch ar d Ca r✓ ed ►') Applicant (Name): 9 4 U) r c 5- Address: a` t6 i �'Y( v'c r- , `' e17-e J_ Daytime Phone: ( I`) 9'9 3 i (c 7 Evening Phone: ( Fax: ( ) E-Mail: Set, v S eS ) ./ Ma ( Contact Person "on site" day' of the event: SS,VO v\olh Cellular: 6 i /1 `t3- a1 f�,7 NOTE: THIS PERSON MUST E IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILA LE TO CITY OFFICIALS Is your organization a "Tax Exempt, nonprofit" organization? YES _ NO - Are admission, entry, venddr or participant fees required? YESNO If YES, please explain the purpose and provide amount(s): $ `M Estimated Gross Receipts including ticket, product and sponsorship sales from this event. '113PC) Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. bralr1ger'5 Ahnvcl/ CU [fur r. (A.e W I/ kcwt Crvcd //1 f/U �c % '! sFrickUe C� 6GS _ 1149 ,'s dun d rit:U -P r- sr e s o0 YE 400.01iIf the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: YES NO Does the event involve the sale or use of alcoholic beverages? )YES _ NO Will items or services be sold at the event? If yes, please describe: YES ENO Does the event involve a moving route of any kind along streets, sidewalks or vv highways? If YES, attach a detailed map of your proposed route indicate the direction of travel. and provide a written narrative to explain your route. YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. YES _ NO Will the event involve the use of the City or your stage or PA system? SPECIFY:��� In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # and Chairs # n Fencing, barriers and/or barricades Generator locations and/or source of electricity nCanopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to .a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up ad� removal of waste and garbage during and after the event: Cus+adtc* 5I�1+ LA -I C IeCtr Please describe your procedures for both Crowd Control and Internal Security: / SChadt Se -CO r o ►nd pot r D Ledf Vu r\ ee e c5 YES kNO Have you hired 'any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: YE NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated tc ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. (s+.lx(5 Please describe your Accessibility Plan for access at your event by individuals with disabilities: _AVV___az,-Vcvr4-ie s Qh cfe s ,A-DA - CZYnn )i c u -- Please provide a detailed description of your PARKING plan: Please describe your plan for DISABLED PARKING: Pa�( k.tic 10 - on CO\POPQ s Please d scribe your plans to notify all residents, businesses and churches impacted by the event: ir\--Q_CAA NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. ES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: Type of Music: 5ltiden\-- {jo.Y, -YES _ NO Will sound amplification be used? If YES, please indicate: Start time: am ) Finish Time am/lam YES 4NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YE� NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 02/29/12 Telephone City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damaile which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization `R \--Th Person in Charge of Activity SCkV'c ch vt q k S of Q 5 Address (al o 1 �l. 3,e( ro- r(0 J pp E ( [ €1.3 pn-t 7 Date(s) of Use 6 f is/is HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date For Office Use Only Certificate of Insurance Approved Date Garden Restrooms Generator s'AeiN � `p,S� Sous Sy ter(‘ eC Stu Dunk Tank Estevan Carnival Games Carnival Games NCPD Air Brush Cracature Entrance/Raffle Tickets 1 canopy, 1 Table, 2 chairs Miriam and Tara Community Vendors Carranza Tables Prize Booth, FIRST AID, LOST & FOUND 1 canopy, 1 Table, 2 chairs Sandra and Nellie Sumo Pit Steph & Barbara Generator (Garcia) Club Food Cour 1 generator, 1 extension cord, 1 power saver, 2 cano chairs . pies, 3 tables, 6 Clubs: ASB, AFTERSCHOOL, AASU, YEARBOOK, LINK CREW Betty, Jessica, Weiss Photo Booth NinelOphoto Magician Outside food vendors: Shaved Ice, Kettle corn Taco Truck No Set-up Required Carnival Games Carnival Games Rock Wall Carnival Games Carnival Games Carnival Games Game Truck Carnival Games Carnival Games Carnival Games Generator (Sturges) Old Car Club CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Granger Jr. High School EVENT: Granger Community Culture Fair DATE OF EVENT: May 15, 2015 TIME OF EVENT: 4 p.m. — 7 p.m. APPROVALS: DEVELOPMENT SERVICES COMMUNITY SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY NEIGHBORHOOD SERVICES YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS CONDITIONS OF APPROVAL: PUBLIC WORKS (619) 336-4590 Street Division: No involvement. Facilities Division: No involvement by custodial or trade personnel. Parks Division: The cost for the standard size stage (13x28) set up is $372.64 and break down is $372.64 for a total of $745.28. Park staff will deliver the stage at 6:00 am on Friday, May 16, and pick it up after the event that same evening. Fees Unless waived by the City Council, the applicant shall pay $745.28 for costs associated with this permit. (Acct #105-416-227-102) FIRE (619) 336-4554 No Fees or Inspection Required Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 2) Fire Department access into and through the booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches. 3) Fire Hydrants shall not be blocked or obstructed. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide a 2A:10BC fire extinguisher in display areas and at stage. Extinguishers to be mounted in a visible location between 3'/2`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 7) All cooking booths or areas to have one 2A:10BC. If grease or oil is used for cooking, a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example 8) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Approval from the National City Fire Department is required to cook under tents or canopies. Please contact the National City Fire Department for direction. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 9) Internal combustion power sources that may be used for inflatable rides shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use 10) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the Inflatable ride 11) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" Only 12) First Aid will be provided by organization DEVELOPMENT SERVICES (619) 336-4318 The Engineering Division of the Engineering has no comments on the Granter Jr. High Culture Fair TUP (use of stage). COMMUNITY SERVICES No comments RISK MANAGER Applicant to provide insurance certificate and specific endorsement naming the City of National City as an additional named insured, we should then be ok to proceed. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. POLICE The Granger Jr. High School event will have 2 officers, some reserves, and explorers as a part of our city to schools MOU. Again, we don't anticipate any need for any extra services NEIGHBORHOOD SERVICES No stipulations FINANCE If food is served, all servers must have Food Handler cards. If there will be any outside vendors, they must have a business license. CC/CDC-HA Agenda 5/5/2015 — Page 102 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Lions Club 70th Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from July 1, 2015 to July 5, 2015. This is a City co -sponsored event per Council Policy No. 804. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. , ITEM TITLE: Temporary Use Hermit — Lions Club 70th Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from July 1, 2015 to July 5, 2015. This is a City co -sponsored event per Council Policy No. 804. PREPARED BY: Vianey Rivera DEPARTMENT Neighbo»ices Department PHONE: ,(619) 336-4364 APPROVED BY: EXPLANATION: This is a request from the National City Host Lions Club to conduct the 70th Annual independence DCarnival at Kimball Park from July 1, 2015 to July 5, 2015. The carnival's hours are as follows: July 1st from 5pm to 11 pm, July 2nd from 5pm to 11 pm, July 3rd from 5pm to 11 pm, July 4th from 12pm to 12am, and July 5th from 1 pm to 11 pm. The carnival will include carnival rides, games, food booths, talent show, watermelon eating contest, youth activities, community displays, and a fireworks show display. Bands and other amateur and professional entertainment will be present. The applicant requests the use of the City's stage for the carnival and the PA system. Applicant has requested to close "D" Avenue from E.12th Street to the east entrance of Kimball Park's east parking lot. Closure will be from 6:00 a.m. Monday, June 29, 2015 to 4:00 p.m. Tuesday, July 7, 2015. This event is a National City Co -Sponsored event (Council Policy #804) and is eligible for a maximum fee reduction of $1,000.00. However, since this is a five-day long City -sponsored event, it is eligible for a $1000/day or $5,000 total event reduction waiver. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City has incurred $237.00 for processing the TUP, plus $1,104.00 for the Fire Permits and $17,187.93_ for Public Works, and $2,272.31 for PD. This is a co -sponsored event eligible for a $1000.00 co-sponsor credit for each day of the event. Total Fees are $20,801.24 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval and approve the waiver of tees in the amount of $5,000.00, as was granted for last year's event. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. EVENT INFORMATION Type of Event: Public Concert _ Fair _ Festival _ Community vent _ Parade •_ Demonstration Circus . _ Block Party Motion Picture — Grand Opening X Other Carnival Event Title: National City Host Lions Club Annual Independence Day Camival Event Location: Kimball Park, 12th and D Avenue Event Date(s): From 7/1/15 to 07/05/15 Actual Event Hours: Wed July 1, 5:00pm to 11:00pm, Thurs July 2 5:00pm. to 11:00pm, Fri July 3, 5:00pm. to 11:00pm, Sat July 4, 12:00pm to 12:00am, Sun July 5, 1:00pm to 11:00pm. Total Anticipated Attendance: 1,000 Participants 20,000 Spectators Setup/assembly/construction Date: Monday, 6/29/2015 Start time: 07:O0am Please describe the scope of your setup/assembly work (specific details): Set-up carnival rides and booths. set-up food and deli booths, move in stage, set-up and fence off firewoFks area move in 40yd dumpsters, and port a -potties. Set up for Miss National City Pageant. Dismantle Date: Sun, July 5, 11:30pm Completion Time: Tue, July 7, 4:00pm . . List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. We will need to close D Avenue from 12l— street to the entrance to the Park parking lot. Closure will be from 6:00am, Mon. June 29, 2015 to 4:00pm, Tues July 7, 2015 APPLICANT AND SPONSORING ORGANIZATION INFORMATION Sponsoring Organization: National City Host Lions Club Chief Officer of Organization (Name): Frank Pekarek Applicant (Name): Frank Pekarek Address: 814 Mary Court, National City, CA 91950 Day Time: (619 ) 470-8529 Evening Phone ( 619 ) 470-0680 Fax: ( ) E-Mail: vincedepaulRcox.net Contact Person "on site" day of the event: Brian Cellular: 619-962-9950 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 FEES/PROCEEDS/REPORTING Is your organization a "Tax Exempt, nonprofit" organization? X YES NO Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): Vendors rent kitchen and deli booths, rent is free to $300.00 �'ES X NO $ 60,000.00 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 20,000.00 Estimated Expenses for this event. $ 40.000.00 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? OVERALL EVENT DESCRIPTION ROUTE MAP/SITE DIAGRAM/SANITATION Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. National City Host Lions Club will sponsor the annual Independence Day Carnival and Fireworks in Kimball Park from Wednesday July 14, through Sunday July 5th. This event will include, Carnival Rides, Carnival games, Food booths, Talent show, watermelon eating contest, youth activities, Community displays, Fire work display, Bands. And other amateur and professional entertainment. X YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 OVERALL EVENT DESCRIPTION (continued) YES X NO Does the event involve the sale or use of alcoholic beverages? X YES ! NO Will items or services be sold at the event? If yes, please describe: Carnival rides & games, and food booths, toys YES X NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. X YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. X YES _ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 30 Sizes 10' x 10' & 15' x 15' NOTE: A separate Fire Department permit is required for tents or canopies. _X YES NO Will the event involve the use of the gati or your stage or PA system? SPECIFY: Both In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: H Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): n Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) 7 Tables # 9 o and Chairs #l: 20 n H Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) In Booths, exhibits, displays or enclosures ___ Scaffolding, bleachers, platforms, stages, grandstands or related structures Li Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be retumed to a clean condition.) Number of trash cans: 20 Trash containers with lids: 0 Describe your plan for clean-up and removal of waste and garbage during and after the event:. The NC Host. Lions Club will provide an additional 40 vd. Dumpster, and the trash cans will be emptied as required, and after each day 3 SAFETY/SECURITY/ACCESSIBILITY Please describe your procedures for both Crowd Control and Internal Security: Security Plan will be by NCPD, utilizing the Senior Volunteers. and the Police Explorers X YES _ NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: To be determined as required by security plan. ' Security Organization Address: Security Director (Name): Phone: X YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Park lights and lights from the carnival rides and booth Please indicate what,arrangement you have made for providing First Aid Staffing and Equipment. We will utilize 911 if an emergency occurs. For minor cuts and bruises we will have first aid kits at the Lions Train, and at the Carnival office. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Park grounds and sidewalks. There will be (3) H/C porta-a-potties on site, in additional to Park rest rooms PARKING PLANAMf IGATION OF IMPACT Please provide a detailed description of your PARKING plan: We will utilize existing street and nearby public parking. Please describe your plan for DISABLED PARKING: We will utilize the handicapped parking spaces at the towers and the public parking lots. Please describe your plans to notify aII residents, businesses and churches impacted by the event: They will be notified as required NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 4 ENTERTAINMENT/ATTRACTIONS AND RELATED EVENT ACTIVITIES X YES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: 2 Type of Music: Mexican, Rock & Roll, and the NC Community Band X YES _ NO Will sound amplification be used? if YES, please indicate: Start time: 7:00pm F n i s h Time 11:00pm YES X NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time; _ amfpm Finish Time amlpm Please describe the sound equipment that will be used for your event: _XXYES _ NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: General Fireworks display provided by Pyrospectaculars on the 4th of July YES X NO Any signs, banners, decorations, special lighting? if YES, please describe: Revised 02/29/12 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization National City Host Lions Club Person in Charge of Activity Frank Pekarek Address 814 Mary Court. National City. CA 91950 Telephone 619-417-8529 Date(s) of Use 612912015to 71812015 HOLD HARMLgSS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title vent Chairperson Frank Pekarek, President, National City Host Lions Club Date February 3, 2015 For Office Use Only Certificate of Insurance Approved Date 6 Kimball Park - Google Maps 1114111111110211;11r https://www.google.c9K ws/plare/Kimball4Parlc/@32.6722487,-11... a Kimball Park, National City, CA 91950 (619) 336-4241 7 reviews 011011.rff 2,e1Wrm--- Imagery ©2015 Google, Map data ©2015 Google 100 ft 1 of 2 3/30/2015 4:49 PM CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Lions Club EVENT: Annual Independence Day Carnival DATE OF EVENT: July 1, 2015 to July 5, 2015 APPROVALS: COMMUNITY SERVICES RISK MANAGER DEVELOPMENT SERVICES PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS CONDITIONS OF APPROVAL: POLICE (619) 336-4400 Deployment "At a Glance" The 2014 Fourth of July Carnival will run the following dates/hours: 1. Wednesday, July 1st/ 1700-2300 hrs 2. Thursday, July 2nd / 1700-2300 hrs 3. Friday, July 3th / 1200-2300 hrs 4. Saturday, July 4th / 1200-0000 hrs 5. Sunday, July 5th/ 1300-2300 hrs Proposed Park Deployment: Deployments will be close to this schedule, but the schedule is subject to change at the discretion of the PD In addition to adjusting officers' hours to work the carnival, we will have the following officers work the carnival on OT We will have 3 officers on July 4th for 10 hrs OT each = $1747.70 (using Top Step Officer OT rate). We will have 2 officers on July 6th for 4.5 hrs OT each = $524.61 (using Top Step Officer OT rate). TOTAL OVERTIME COSTS: $2272.31 The police department will be requesting use of the recreation center building for an Operations Command Post. The recreation center is located above the Parks and Recreation equipment rooms on the west side of Kimball Park. We will also be requesting the use of the west parking lot at the NC Fire Station at 343 E. 16' Street to park the Police Departments Mobile Command Vehicle as a Secondary Command Post. FIRE (619) 336-4550 INSPECTION REQUIRED Total fee amount for all Fire Department permits is one thousand one hundred four dollars ($1,104.00) dollars. Fees can only be waived by City Council Stipulations required by the Fire Department for this event are as follows: 1) Fire Department Permit is required for the fireworks display. Permit to be requested and all necessary information provided to the Fire Department a minimum of 14 days prior to the event. Permit fee is five hundred two ($502.00) dollars. Fees can only be waived by the City Council. 2) Fireworks display operations shall be under the direct supervision of a pyrotechnic operator. Pyrotechnic operator shall possess a valid pyrotechnic operator license. 3) Minimum six hundred ($602.00) dollar after hour inspection fee is required for all Fire Safety Inspections taking place after hours, weekends and holidays. Additional hours after the first two hours shall be billed at $301.00 per hour 4) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 5) All cooking booths to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 6) Provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) A fire safety inspection is to be conducted by the Fire Department prior to operations of the carnival. Inspection to include all rides, cooking area, game booths, etc. 8) Fire safety inspection is to be conducted by the Fire Department of the designated fireworks display area prior to display being conducted. 9) Fire Department access into and through the booth areas are to be maintained at all times. 10) Access to Morgan and Kimball Towers to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 11) Access into park from D Ave is required. Currently blocked by new angled parking (Engineering/Public Works) 12) Fire Hydrants surrounding park shall not be blocked or obstructed 13) Site map indicating access points, booth layout, fireworks display area and fireworks fallout area is required. Fireworks contractor shall submit all California State documents necessary for fireworks demonstration Fees can only be waived by City Council Note: Total fee amount for all Fire Department permits is one thousand one hundred four dollars ($1,104.00) dollars. Fees can only be waived by City Council DEVELOPMENT SERVICES BUILDING: No comments. PLANNING: Lights/speakers to face away from adjacent residential uses. All activities must comply with noise levels specified by NCMC Title 12. ENGINEERING: No comments. PUBLIC WORKS 336-4580 We have reviewed the application for subject Temporary Use Permit (TUP) and recommends approval subject to the conditions. Parks Division 1. The event organizers shall provide nighttime security for the park and City equipment for the duration of the event. 2. The event organizers shall provide a trash dumpster for the event. 3. The event organizers shall provide 20 portable toilets. 4. The cost to provide park maintenance personnel for these events are estimated to be $ 13,593.13 a. Set-up Stage 4 hours @ ($155.25hr) five staff $621.00 stage set up for event 4 hour minimum regular time. b. Break -down 4 hours @ ($155.25hr) five staff $621.00 stage break down 4 hour minimum regular time. c. Event Overtime Hours 198.5 hours @ ($46.58hr) staff will work every night and day during event $ 9,246.13 d. Clean regular hours 80 hours ($31.05hr) $ 2,484.00 clean up park on Monday July 7th after event 8 staff 10 hours each. e. Set-up on Tuesday July 2nd five staff (4) hours normal hourly rate 20hrs ($31.05) $621.00 f. Wednesday July 1st from 5:00 pm--11:00 pm two staff (12hrs) OT g. Thursday July 2nd from 5:00pm-11:00 pm three staff (12hrs) OT h. Friday July 3rd from 7;00 am-- 3:30 pm two staff ( 17hrs) OT i. Friday July 3 from 3:30 pm —12:00 pm five staff (42.5hrs)OT j. Saturday July 4th from 7:00 am-3:30 pm 7staff (59.5) OT k. Saturday July 4th from 3:30 pm- 11.00 pm two staff ( 15hrs ) OT I. Sunday July 5th from 7:00 am — 3:30 three staff ( 25.5hrs) OT m. Sunday July 5th from 3:30 am-11:00 pm two staff (15 hrs) OT Facilities Division Kevin will have 50 O.T. Hours for the Carnival. 50 x $36.75 = $1,837.50 Arturo will have 30 O.T. Hours for the Carnival 30 x $36.75 = $1,102.50 Street Division 1. Staff will post No Parking signs along affected streets before the event. 2. Staff will barricade affected streets and remove them at the conclusion of the_ event. 3. The cost to provide street personal support for this event is estimated to be $259.45 Standard Hrs. 6 X $32.57 $ 195.42 No Parking sins 45 X $ 0.45 $ 20.25 Equipment 4 X $19.09 $ 76.36 Barricades 16 X $ 0.35 $ 5.60 Overtime 2 X $48.86 $ 97.72 Total $ 395.35 CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. RISK MANAGER Applicant to provide endorsement CG 2010 naming the City of National City as an additional named insured as noted on the certificate. They will need to have their pyrotechnical folks putting on the fireworks show also add the City of National City as an additional insured COMMUNITY SERVICES Typically the PD uses Kimball Rec Center for their HQ for the July 4' carnival. I sent an update to ARTS about the dates that we will need access to the center. PD can get a copy of the center keys from PW, but will also need the security system code (which I can get from ARTS). FINANCE I should have a list of all the vendors at least 2 weeks before the event if not sooner. All vendors should be licensed at this time and all food vendors should have a business license and health permit. CC/CDC-HA Agenda 5/5/2015 — Page 116 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Movies in the Park on June 12th, July loth, August 14th and September llth, 2015 at various City locations from 6pm to 9:30pm. This is a National City sponsored event per Council Policy #804. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Movies in the Park on June 12th, July 10th, August 14th and September 11th 2015 at various City locations from 6pm to 9:30pm. This is a National City sponsored event per Council Policy #804. PREPARED BY: Vianey Rivera PHONE: (619) 336-4364. EXPLANATION: DEPARTMENT, Neighborhp6d Sev9i es Department APPROVED BY: This is a request from the National City Community Services Department to conduct the Movies in the Park event at Las Palmas Park on June 12th showing the movie "Big Hero 6", Kimball Park's Little Padres Field on July 10th showing the movie "Box Trolls", Kimball Park's Bowl area on August 14th showing the movie "Guardians of the Galaxy", and Las Palmas Park on September 11th showing the movie "Cinderella". Set-up for the movies will begin at 5 p.m. and dismantling will begin at 10 p.m. This event is designed as a family night for the residents of National City. Concessions will be sold by local non -profits and / or food trucks. Event clean up will be performed by volunteers. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: the City has incurred $237.00 for processing the TUP through various City Departments. This is a City sponsored event per Council Policy #804. Total Fees are S237.00 ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATIO!: !Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: Finance MIS ATTACHMENTS - 'Application for a Temporary Use Permit with recommended approvals and conditions of approval. L Type of Event: _ Public Concert _ Fair _ Festival ' . Community vent Parade _Demonstration _ Circus _ Block Party Motion Picture _ Grand Opening _ Other Event Title: Movies in the Park Event Location: Las Palmas Park/Kimball Park -Little Padres Field/Kimball Bowl/Las Palmas Park Event Date(s): From to 6/12/15, 7/10/15, 8/14/15, 9/11/15 Actual Event Hours: 6 pm am/pm to 9:30pm am/pm Total Anticipated Attendance: Participants Spectators) Setup/assembly/construction Date: Start time: 5pm-6pm Please describe the scope of your setup/assembly work (specific details): Setup inflatable screen, audio/visual equipment and generator Dismantle Date: Completion Time: 1 0pm am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. N/A CANT411,11Y ON$19, Sponsoring Organization: The City of National City Chief Officer of Organization (Name) Audrey Denham Applicant (Name): Community Services Address: 1243 National City Blvd Daytime Phone: (61 336-4243 Evening Phone: (_ ) Fax: ( ) E-Mail: adenham@nationalcityca.gov Contact Person "on site" day of the event: Audrey Cellular: 619-857-6352 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS Is your organization a "Tax Exempt, nonprofit" organization? __ YES NO Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): YES NO $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Movie screening at dusk with pre -show entertainment, concessions sold by local non -profits and/or food trucks 6/12- Las Palmas Park- "Big Hero 6" 7/10- Kimball Park, Little Padres Field- "Box Trolls" 8/14- Kimball Park, Kimball Bowl- "Guardians of the Galaxy" 9/11- Las Palmas Park- "Cinderella" YES „ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? !f NO, list any additional dealers involved in the sale: YES NO Does the event involve the sale or use of alcoholic beverages? .447 YES _ NO Will gems or services be sold at the event? lf yes, please dese ibe: Concessions _ YES "y NO Does the event involve a moving route of any kind along streets, sidewalks or highways? !f YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES` , NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. YES",Y NO Will the event involve the use of the City or your stage or PA system? SPECIFY: In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): n Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area a'aailabie to the public during the event) 'Tables # and Chairs # Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures ! IVehicies and/or trailers E j Other related event components not covered above Trash containers and dumpsters H (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: Trash cans Placed throughout park areas Please describe your procedures for both Crowd Control and Internal Security: Request patrol) by NCPD _ YES ' NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: YES ` NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Fxisting park Iightin,j Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Parks located within response area of NCFD Please describe your Accessibility Plan for access at your event by individuals with disabilities: All parks have accessible areas Please provide a detailed description of your PARKING plan: Existing parking lots and street parking Please describe your plan for DISABLED PARKING: Existing designated spots Please describe your plans to notify all residents, businesses and churches impacted by the event: letters/flyersiwebsite/social rrted is/e-newsletter NOTE: Neighborhood residents must be notified 72 hours In advance when events are scheduled in the City parks. YES _..; NO Are there any musical entertainment taintf imennt features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: S _ NO Will sound amplification be used? It YES, please indicate: Start time: 6 pm am/pm Finish Time l OPm am/pm _ YES NO Will sound checks be conducted prior to the event? If YES, piease indicate: Start time: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: 7 _YES ` NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES \ NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 02129112 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Community Services Dept. Person in Charge of Activity Audrey Denham Address 1243 National City Blvd Telephone 619-336-4243 Date(s) of Use 6/12/15, 7/10/15, 8/14/15, 9/11/15 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Appiic t Official Title Date leciaftng) For Office Use Only Certificate of Insurance Approved Date Kimball Park Little Faems Field N T ticnal PubIrc Aerial View of La Palmas Park X= Timers tadtioneli City Munimpal P741 x x x x Le 4 Palmas Perk Carnacho Fiecreation ki;ooziltz "41 Map dam CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Community Services Department EVENT: Movies in the Park DATE OF EVENT: June 12th, July 10th, August 14th and September 11th TIME OF EVENT: 6pm to 9:30pm APPROVALS: DEVELOPMENT SERVICES FIRE PUBLIC WORKS/PARKS FINANCE COMMUNITY SERVICE POLICE CITY ATTORNEY RISK MANAGER YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS CONDITIONS OF APPROVAL: PUBLIC WORKS (619) 336-4590 Street Division No involvement Facilities Division No involvement Parks Division Park Staff will turn off the irrigation prior to the events at each location. DEVELOPMENT SERVICES (619) 336-4290 Lighting (including screen) and sound equipment should face away from residential neighbors to the extent possible or be attenuated to avoid noise impacts on surrounding residential properties. All activities shall be in accordance with the regulations contained in NCMC Title 12 (Noise). FINANCE Finance has no involvement in this event. RISK MANAGEMENT Risk Management has no issues with this event CITY ATTORNEY FIRE Vendors and/or other concessionaires who are participating in this event are required to sign an indemnity and hold harmless agreement in favor of the City, as well as maintain policies of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with insurance coverage amounts to be determined by the Risk Manager. NO FEE FOR THIS EVENT Stipulations required by the Fire Department for this event are as follows: 1) Access to public streets to be maintained at all times. 2) Fire Department access into and through the movie areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants and fire department connections, shall not be blocked or obstructed at any time. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide one 2A:10BC fire extinguisher at inflatable screen. Extinguisher to be mounted in a visible location between 3'/2' to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. . All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example. 7) Internal combustion power sources (generators) that may be used for inflatable screen shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the inflatable screen is not in use. 8) Internal combustion power sources (generator) shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the screen. 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only. If you have any questions please feel free to contact me. POLICE DEPARTMENT The police department does not have any stipulations to this TUP. I'll ask for our patrol officers to swing by during the viewing of these movies. COMMUNITY SERVICES The Community Services division is coordinating the annual Movies in the Park Series, which involves the setup of a blow up movie screen, projector and PA system. We'll be seeking vendors to offer light concessions throughout the event. Attendees bring their own chairs, blankets, dinner, etc. CC/CDC-HA Agenda 5/5/2015 — Page 130 The following page(s) contain the backup material for Agenda Item: Warrant Register #38 for the period of 03/11/15 through 03/17/15 in the amount of $2,686,102.18 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Warrant Register #38 for the period of 03/11/15 through 03/17/15 in the amount of $2,686,102.18 (Finance) PREPARED BY: (. Apalategu( PHONE: 619-336-4572' EXPLANATION: per Government Section Code 37208, attached are the warrants issued for the period of 03/11/15 through 03/17/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor EsGiI Corporation Pierce Manufacturing Ramona Paving Public Emp Ret System Check/Wire 316679 316721 316728 3132015 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $2,686,102.18 Amount 62,012.79 1,033,888.77 62,290.51 314,395.42 DEPARTMENT: Fin . APPROVED BY: Explanation Plan Check and Inspection Svcs Pierce Arrow XT 105' T3 PUC Aerial Fire Truck Retention 8th St Safety Project Service Period 2/17/15-3/02/15; APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: [Ratification of warrants in the amount of $2,686,102.18 BOARD / COMMISSION RECOMMENDATION: N/A; ATTACHMENTS: Warrant Register #38 PAYEE DUNBAR ARMORED INC TYLER TECHNOLOGIES INC AMAZON BAKER & TAYLOR BRODART CO CITY OF NATIONAL CITY MIDWEST TAPE MOLTER, D MUNOZ, R SCLLN SOLIS, M STAPLES ADVANTAGE U S POSTMASTER ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP AEP CALIFORNIA LLC AFLAC AIRGAS WEST ALDEMCO ALL FRESH PRODUCTS ALLIANCE ENVIRONMENTAL GROUP AMEDEE, W AMERICAN PLANNING ASSOCIATION AQCS ENVIRONMENTAL AUTO BEAUTY PRODUCTS BANK OF AMERICA PUBLIC BAUER COMPRESSORS BELFORE USA GROUP INC BLACKIE'S TROPHIES AND AWARDS BOOT WORLD CA PUBLIC PARKING ASSOCIATION CALIFORNIA COMMERCIAL SECURITY CALIFORNIA DIESEL COMPLIANCE CALIFORNIA ELECTRIC SUPPLY CAMEON, C CITY NATIONAL BANK CITY OF CHULA VISTA CLEAN HARBORS CLF WAREHOUSE CSA SAN DIEGO COUNTY CV VENTURES LLC DELL MARKETING L P DION INTERNATIONAL TRUCK INC DISCOUNT SPECIALTY CHEMICALS ESGIL CORPORATION EXPERIAN FASTSIGNS FEDEX FIRE ETC GM BUSINESS INTERIORS WARRANT REGISTER #38 3/17/2015 DESCRIPTION ARMORED SERVICES / FINANCE INV 045-124395/122839/122821/121376/EDEN BOOKS - LIBRARY BOOKS - LIBRARY BOOKS - LIBRARY OUT OF STATE SALES TAX / LIBRARY DVD / LIBRARY TRAVEL REIMBURSEMENT / LIBRARY TRAVEL REIMBURSEMENT / LIBRARY 2015 MEMBERSHIP DUES FY 2015 / LIBRARY TRAVEL REIMBURSEMENT / LIBRARY MOP #45704 - OFFICE SUPPLIES / LIBRARY POSTAGE FOR OVERDUE NOTICES / LIBRARY UNIFORMS - POLICE DEPARTMENT ACME SAFETY DAY CONE GRILL LED LIGHT / PW AFLAC BDM36 MARCH 2015 MOP#45714 WEARING APPAREL CONSUMABLES / NUTRITION FOOD & CONSUMABLES / NUTRITION CITY-WIDE ASBESTOS REMOVAL / PW REIMB: BE READY BACKPACK MEMBERSHIP DUES - M FELLOWS SERVICE FOR FIRE STATION #34 RED POLISH CAR SOAP CAT LOADER EQUIP LEASE PMT HARNESS ASSEMBLY SPEED REMODEL - NATIONAL CITY LIBRARY MOP 67727 METAL NAME TAGS MOP#64096 WEARING APPAREL MEMBERSHIP DUES - A VERGARA MOP#45754 ELECTRICAL MATERIALS SMOKE OPACITY TEST MOP#45698 ELECTRICAL MATERIAL SUBSISTENCE: SHERMAN BLOCK SLI SESSION LEASE ENERGY RETROFIT PROJECT ANIMAL SHELTER COSTS 0C440901/0C458868/0C477480 / HAZMAT PICKUP DIRECT MOUNT AIR FILTER CDBG FY 2015 CSA SAN DIEGO COUNTY FAIR FAIR SHARE CONTRIBUTION 4TH QTR 2014 TL4000 TAPE LIBRARY SERVICES, SUPPLIES AND MATERIALS / PW DEMOISTURANT LUBRICANT PLAN CHECK AND INSPECTION SERVICES CREDIT CHECKS 1 POLICE CLEAR ACRYLIC, BRAILLE, AND BORDERS SPECIAL HANDLING CHARGES TOOL W / SPANNER WRENCH GM TO DISASSEMBLE AND REASSEMBLE 114 CHK NO DATE AMOUNT 316634 3/16/15 561.27 316635 3/16/15 16,325.76 316637 3/17/15 4,724.49 316638 3/17/15 1,044.61 316639 3/17/15 1,358.92 316640 3/17/15 0.63 316641 3/17/15 292.41 316642 3/17/15 24.15 316643 3/17/15 25.76 316644 3/17/15 285.00 316645 3/17/15 56.58 316646 3/17/15 755.48 316647 3/17/15 147.00 316648 3/17/15 621.21 316649 3/17/15 661.09 316650 3/17/15 3,076.12 316651 3/17/15 653.12 316652 3/17/15 184.25 316653 3/17/15 679.03 316654 3/17/15 1,047.32 316655 3/17/15 1,550.00 316656 3/17/15 54.47 316657 3/17/15 295.00 316658 3/17/15 3,420.00 316659 3/17/15 467.48 316660 3/17/15 3,077.02 316661 3/17/15 986.36 316662 3/17/15 24,159.53 316663 3/17/15 65.61 316664 3/17/15 125.00 316665 3/17/15 135.00 316666 3/17/15 38.88 316667 3/17/15 585.00 316668 3/17/15 19.04 316669 3/17/15 384.00 316670 3/17/15 43,101.10 316671 3/17/15 36,719.13 316672 3/17/15 597.09 316673 3/17/15 388.21 316674 3/17/15 18,487.58 316675 3/17/15 1,057.08 316676 3/17/15 21,691.28 316677 3/17/15 1,439.16 316678 3/17/15 227.49 316679 3/17/15 62,012.79 316680 3/17/15 27.00 316681 3/17/15 174.40 316682 3/17/15 63.75 316683 3/17/15 327.39 316684 3/17/15 967.80 PAYEE GOVCONNECTION INC GOVERNMENTJOBS.COM INC GRAINGER GREEN VALLEY RANCH RESORT GUITAR CENTER HANDY METAL MART HAWTHORNE MACHINERY HERNANDEZ, A HONEYWELL INTERNATIONAL INC HONEYWELL INTERNATIONAL INC HUSS INC INDEPENDENT FORENSIC SERVICES JOHN DEERE LANDSCAPES WARNE, K KONICA MINOLTA LANGUAGE LINE SERVICES LEFORTS SMALL ENGINE REPAIR LOPEZ, T MATLOCK, J MAYER REPROGRAPHICS MCLAUGHLIN, K METRO AUTO PARTS DISTRIBUTOR METRO FIRE & SAFETY MOSSY NISSAN MUNICIPAL MAINTENANCE EQUIP MUTHUSAMY, K NAPA AUTO PARTS NATIONAL CITY CAR WASH NEXUS IS INC OCEAN BLUE ENVIRONMENTAL OCEAN BLUE ENVIRONMENTAL PADRE JANITORIAL SUPPLIES PCS MOBILE PENSKE FORD PERFORMANCE CASTERS PHILLIPS, W PIERCE MANUFACTURING INC PIERSON, D POWER HAWK TECHNOLOGIES INC POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY R J SAFETY SUPPLY RAMONA PAVING RDO EQUIPMENT CO RED WING SHOES STORE ROBINSON, S SAN DIEGO REGIONAL PUBLIC SAFEWAY SIGN COMPANY SAM'S ALIGNMENT SERVICE Z/4 WARRANT REGISTER #38 3/17/2015 DESCRIPTION CHK NO DATE AMOUNT INVOICES 52181970/52221828 MIS 316685 3/17/15 4,208.63 NEOGOV ANNUAL SUBSCRIPTION / HR 316686 3/17/15 9,400.00 MOP#65179 BUILDINGS AND STRUCTURES 316687 3/17/15 382.43 FIRE RESCUE MED 2015 CONFERENCE: PARRA 316688 3/17/15 1,440.75 PORTABLE PA SYSTEM 316689 3/17/15 1,427.77 PRE CUT - PARKS DEPT 316690 3/17/15 59.64 AUTOMOTIVE SUPPLIES - PW DEPT 316691 3/17/15 253.45 REIMS: QUARTERLY DUES 316692 3/17/15 45.00 CHARGES FOR ESPC M&V SVCS 316693 3/17/15 5,785.92 INV 5231628041/5231601773 PW DPT 316694 3/17/15 4,385.42 V2 HUSS CONTROL - PW DEPT 316695 3/17/15 489.74 SART EXAMS / POLICE 316696 3/17/15 1,250.00 MOP#69277 HORTICULTURAL ITEMS 316697 3/17/15 60.48 SUBSISTENCE: COMMUNICATION TRAINING OFFICE 316698 3/17/15 640.00 COPIER EQUIP LEASE / 2/1/15-2/28/15 316699 3/17/15 6,920.06 LANGUAGE LINE INTERPRETATION SVCS 316700 3/17/15 70.61 REDMAX TRIMMER SPIN HEAD 316701 3/17/15 360.52 TRANSLATION SVCS - COUNCIL MEETING 316702 3/17/15 140.00 EDUCATIONAL REIMBURSEMENT 316703 3/17/15 390.00 DIGITAL BOND PRINTING - C OF N C 316704 3/17/15 259.37 REFUND: BUSINESS LICENSE 316705 3/17/15 100.00 MOP#75943 AUTO PARTS 316706 3/17/15 50.55 RECHARGE 20LB / FIRE 316707 3/17/15 122.41 LUBE, OIL, FILTERS - P W DEPT 316708 3/17/15 303.41 FREIGHT FOR INVOICE 95131 - PW DEPT 316709 3/17/15 16.05 REIMB TRAVEL EXP - MUTHUSAMY K. ENG 316710 3/17/15 75.85 MOP#47535 MATERIALS 316711 3/17/15 99.65 MOP#72454 AUTO EQUIPMENT 316712 3/17/15 385.00 INV SVC0082428/SV00082430 CABLES 316713 3/17/15 1,185.00 ABANDONED WASTE PICKUP / FEB 2015 316714 3/17/15 744.60 ABANDONED WASTE PICKUP / NOV 2014 316715 3/17/15 741.85 JANITORIAL SUPPLIES / NUTRITON CENTER 316716 3/17/15 34.40 FOLDING KEYBOARD WITH EXTERNAL USB 316717 3/17/15 414.19 MOP#49078 AUTOMOBILE PARTS 316718 3/17/15 557.08 L&G WHEELS - PW DEPT 316719 3/17/15 57.34 REIMB: ROADSIDE IMPAIRED ENFORCEMENT 316720 3/17/15 167.20 PIERCE ARROW XT 105' T3 PUC AERIAL 316721 3/17/15 1,033,888.77 REIMB: FIELD TRAINING OFFICER UPDATE 316722 3/17/15 316.58 AC-14 AUTO CRIB - PW DEPT 316723 3/17/15 1,896.00 MOP#67839 AUTO PARTS 316724 3/17/15 283.96 MOP#45707 ELECTRICAL MATERIALS 316725 3/17/15 1,316.89 MOP#45742 LAUNDRY SERVICES 316726 3/17/15 958.25 DISPOSABLE EARPLUGS - PARKS DEPT 316727 3/17/15 121.81 RETENTION 8TH ST SAFETY PROJECT 316728 3/17/15 62,290.51 JACK- 5000 SIDE IR11E - PW DEPT 316729 3/17/15 74.54 SAFETY BOOTS/GONZALEZ A. PW DEPT 316730 3/17/15 125.00 EDUCATIONAL REIMBURSEMENT 316731 3/17/15 390.00 TUITION: COMMUNICATION SKILLS-R MACHADO 316732 3/17/15 85.00 PROTECTIVE FILM - NCD 316733 3/17/15 735.76 MOP#72442 AUTO EQUIPMENT 316734 3/17/15 119.42 PAYEE SAN DIEGO COUNTY RECORDER SAN DIEGO HYDRAULICS SAN DIEGO PET & LAB SUPPLY SASI SCHMIDT, A SDG&E SKS INC SMART SOURCE OF CALIFORNIA LLC SOUTH BAY COMMUNITY SERVICES SOUTH COAST EMERGENCY SOUTHWEST SIGNAL SERVICE SPARKLETTS SPARKLETTS SPIERING, R STAPLES ADVANTAGE SUNSET STATION HOTEL SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY TARGET SPECIALTY PRODUCTS TARGET SOLUTIONS LEARNING THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES THE KNOX COMPANY THE LIGHTHOUSE INC TOM MOYNAHAN TSHIRT MART U S BANK UNION TRIBUNE PUB CO UNITED PARCEL SERVICE UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VISION SERVICE PLAN VISTA PAINT WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY WIRED PAYMENTS CITY OF NATIONAL CITY PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period 6 Start Date 3/3/2015 3/4 WARRANT REGISTER #38 3/17/2015 DESCRIPTION CHK NO DATE AMOUNT MPR EXTRACT/NON OWNER OCCUPIED RECORDS 316735 3/17/15 125.00 SEAL KIT REPLACEMENT 316736 3/17/15 587.44 MOP 45753 K-9 FOOD - PD 316737 3/17/15 261.22 PROCESSING CHARGES/ANNUAL FEE 316738 3/17/15 676.00 REFUND: BUSINESS LICENSE 316739 3/17/15 50.00 FACILITIES DIVISION GAS & ELECTRIC 316740 3/17/15 24,403.61 ULTRA LOW SULFUR DIESEL - PW DEPT 316741 3/17/15 859.97 MOP 63845 AUTO THEFT BROCHURE 316742 3117/15 821.88 CDBG EXPENSE REIMB 1ST QTR 316743 3/17/15 8,158.67 TURBO REBUILT - PW DEPT 316744 3/17/15 6,753.81 INTERSECTION MAINTENANCE - PW DEPT 316745 3/17/15 12,250.11 WATER / NUTRITION CENTER 316746 3/17/15 18.27 WATER- MAYOR/COUNCIL FY15 316747 3/17/15 2.00 EDUCATIONAL REIMBURSEMENT 316748 3/17/15 285.00 MOP 45704 OFFICE SUPPLIES - PD 316749 3/17/15 1,343.16 FIRE RESCUE MED 2015 CONFERENCE: PARRA 316750 3/17/15 220.33 TACK OIL, 3/8 SHEET & COLD MIX ASPHALTS 316751 3/17/15 596.16 PARKS DIVISION WATER BILL FOR FY 2015 316752 3/17/15 98.88 CONSUMABLES / NUTRITION CENTER 316753 3/17/16 2,060.82 MOP#76666 TRAFFIC CONTROL SUPPLY 316754 3/17/15 1,928.63 ROUNDUP PROMAX 316755 3/17/15 608.80 TARGET SOLUTIONS PREMIER 316756 3/17/15 3,475.00 OFFICER ASSISTANCE PROGRAM 316757 3/17/15 800.00 ROTARY HAMMER - PW DEPT 316758 3/17/15 503.49 LOCKING FDC PLUG - PW DEPT 316759 3/17/15 3,937.08 MOP#45926 AUTO PARTS 316760 3/17/16 499.47 MOP 45734 TOWING 316761 3117/15 75.00 NAVY BLUE POLOS - PD DEPT 316762 3/17/15 128.95 CREDIT CARD EXP - PD 316763 3/17/15 394.12 LEGAL NOTICES ADVERTISING 316764 3/17/15 1,169.60 UPS CHARGES 316765 3/17/15 551.49 MOP#62683 AUTO PARTS 316766 3/17/15 490.50 MOP#46453 PLUMBING MATERIALS 316767 3/17/15 243.04 VISION SVC PLAN (CA) MARCH 2015 316768 3/17/15 430.77 MOP 68834 PAINT - NSD 316769 3/17115 807.75 JANITORIAL SUPPLIES 316770 3/17/15 5,594.49 CLEAR INVESTIGATIVE DATABASES 316771 3/17/15 464.21 MOP 63850. SUPPLIES FOR NSD DEPT 316772 3/17/15 811.81 MOP 45763 OUTLET SURGE 316773 3/17/15 183.59 MILE OF CARS LANDSCAPE MAINT SERVICE PERIOD 02/17/15 - 03/02/15 Start Date 3/11/2015 End Date 3/16/2015 End Date 3/17/2015 Check Date 3/25/2015 A/P Total 1,483,454.82 137916 3/17/15 1,121.61 3132015 3/13/15 314,395.42 6,762.84 880,367.49 PAYEE WARRANT REGISTER #38 3/17/2015 DESCRIPTION GRAND TOTAL 4/4 CHK NO DATE AMOUNT $ 2 686102.18 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARPlito BERT , FINANC LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 5th OF MAY, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 5/5/2015 — Page 137 The following page(s) contain the backup material for Agenda Item: Warrant Register #39 for the period of 03/18/15 through 03/24/15 in the amount of $1,202,667.44 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: ;Warrant Register #39 for the period of 03/18/15 through 03/24/15 in the amount of $1,202,667.44 (Finance) PREPARED BY: C. Apalateguk DEPARTMENT: Finance PHONE: 619-336-45721 APPROVED BY: ,C EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/18/15 through 03/24/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire EC Constructors Inc Pal Engineering Inc San Diego Habitat SDG&E STC Traffic Inc 316814 316850 316861 316862 316869 Amount 109,688.37 491,945.97 86,285.66 68,175.51 160,217.87 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $1,202,667.44 Explanation Aquatic Center Project 8th Street Smart Growth Acquisition Rehab Reimbursement Street Division Utilities HISP Citywide ADA APPROVED: ir.�' Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $1,202,667-44 BOARD / COMMISSION RECOMMENDATION: (N/A ATTACHMENTS: Warrant Register #39 1/S PAYEE CALIFORNIA ASSOCIATION OF CODE CALIFORNIA ASSOCIATION OF CODE CPPA TREASURER CPPA TREASURER CPPA TREASURER ACE UNIFORMS & ACCESSORIES INC AFFORDABLE BUTTONS COM ALDEMCO ASPEN RISK MANAGEMENT GROUP ASSI SECURITY INC AT&T MCI BLACKIE'S TROPHIES AND AWARDS BOYS & GIRLS CLUB BPI PLUMBING BRIAN COX MECHANICAL INC BROADWAY AUTO GLASS BULLEX INC CALIFORNIA AIR COMPRESSOR CO CAPCA CCS PRESENTATION SYSTEM INC CHILDREN'S HOSPITAL CITY OF SAN DIEGO CITY OF SAN DIEGO CLEARS CIO MARYANN MCGEE COOPER'S PLUMBING & HEATING COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CPP PRINTING D MAX ENGINEERING INC D MAX ENGINEERING INC DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DAY WIRELESS SYSTEMS DC SIGN CO DEPARTMENT OF JUSTICE DISCOUNT SPECIALTY CHEMICALS EC CONSTRUCTORS INC EC CONSTRUCTORS INC ENTENMANN ROVIN COMPANY EQUIFAX INFORMATION SVCS ESGIL CORPORATION EXPRESS PIPE AND SUPPLY CO INC FEDEX FIRE ETC FORTRES GRAND CORPORATION GACITUA SILVA, C oltkvso WARRANT REGISTER #39 3/24/2015 DESCRIPTION CACEO BEST PRACTICES / SORIANO CACEO BEST PRACTICES / SARMIENTO CPPA WORKSHOP DMV / VAZQUEZ CPPA WORKSHOP DMV / CABAL CPPA WORKSHOP DMV / QUEZADA PATCH/FLAG/SEWING I LOVE NC BUTTONS CONSUMABLES 1 NUTRITION PROFESSIONAL SERVICES CITY-WIDE SECURITY REPAIRS AT&T PHONE SERVICE / 2/01/15-2/18/2015 MOP 67727. NAME TAGS / FIRE BOYS & GIRLS CLUB ANNUAL DINNER/DEESE CITY-WIDE PLUMBING SERVICE CITY-WIDE HVAC AS NEEDED FOR FY 2015 GREEN TINT BLUE SHADE 5LB BEE BATTERY - 12V SLA MISC INSTALLATION MATERIALS TRAINING/SUSTAINABLE ORGANIC PROD/PW DIGITAL SIGNAGE INSTALLS CHILD ABUSE EXAMS / POLICE MISSING/BROKEN RADIO PARTS ANNUAL LINE ITEM FEES- FISCAL YR 2015 MEMBERSHIP - Y FELIX CITY-WIDE PLUMBING SERVICES KIMBALL PARK SMART GROWTH IMPROVEMENTS NC BICYCLE PARKING ENHANCEMENTS SW RIVER & 30TH ST BIKEWAY IMPROVEMENTS DOWNTOWN-WESTSIDE WAYFINDING COX INTERNET SERVICES FY15 TRODAT4922 1 ORIGINAL DEPOSIT #90077 - WATER QUALITY TECH DEPOSIT: #90061, REVIEW WATER QUALITY LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS COMPANY MAINTENANCE / FEB 2015 REFUND: PERMIT #2015-4512, 408 W 8TH ST NEW EMP TEST RESULTS - JAN 2015 LAUNDRY DETERGENT/HAND SANITIZER AQUATIC CENTER RETENTION - 1726 WILSON AVE DOME BADGES -BATTALION CHIEF/CAPTAIN BACKGROUND & CREDIT CHECKS / S8 PLAN CHECK AND INSPECTION / BUILDING CITY-WIDE PLUMBING PARTS SPECIAL HANDLING CHARGES - MIS LADDERLJNE RESCUE ROPE/CLAMP LICENSING AND MAINTENANCE REIMS: LCW CONFERENCE CHK NO DATE AMOUNT 316774 3/23/15 50.00 316775 3/23/15 50.00 316776 3/23/15 175.00 316777 3/23/15 175.00 316778 3/23/15 175.00 316779 3/24/15 1,446.90 316780 3/24/16 463.18 316781 3/24/15 3,524.75 316782 3/24/15 3,603.50 316783 3/24/15 570.00 316784 3/24/15 357.32 316785 3/24/15 204.12 316786 3/24/15 50.00 316787 3/24/15 1,330.00 316788 3/24/15 532.00 316789 3/24/15 175.58 316790 3/24/15 115.77 316791 3/24/15 4,484.32 316792 3/24/15 300.00 316793 3/24/15 14,202.47 316794 3/24/15 896.00 316795 3/24/15 71.25 316796 3/24/15 1,825.00 316797 3/24/15 30.00 316798 3/24/15 250.00 316799 3/24/15 50.00 316800 3/24/15 50.00 316801 3/24/15 50.00 316802 3/24/15 50,00 316803 3/24/15 3,752.74 316804 3/24/15 119.90 316805 3/24/15 1,452.50 316806 3/24/15 782.50 316807 3/24/15 2,623.39 316808 3/24/15 1,907.50 316809 3/24/15 1,189.39 316810 3/24/15 1,687.50 316811 3/24/15 208.50 316812 3/24/15 806.00 316813 3/24/15 286.48 316814 3/24/15 109,688.37 316815 3/24/15 14,613.48 316816 3/24/15 1,099.71 316817 3/24/15 203.61 316818 3/24/15 44,303.32 316819 3/24/15 800.31 316820 3/24/15 90.73 316821 3/24/15 270.54 316822 3/24/15 2,046.02 316823 3/24/15 166.50 PAYEE GEOSYNTEC CONSULTANTS INC GOVCONNECTION INC GREEN MECHANICAL CONTRACTORS GTC SYSTEMS INC HARRIS & ASSOCIATES INC HARRIS & ASSOCIATES INC HARRIS & ASSOCIATES INC HARRIS & ASSOCIATES INC INNOVATIVE CONSTRUCTION INNOVATIVE MECHANICAL SYSTEMS IRON MOUNTAIN KNOX ATTORNEY SERVICE INC L N CURTIS & SONS LASER SAVER INC LINE X SAN DIEGO LOPEZ, T LOUNSBERY FERGUSON MAINTEX INC MASON'S SAW & MCKENNA LONG & ALDRIDGE MES CALIFORNIA MITCHELL, E NATIONAL CITY AUTO TRIM NATIONAL CREDIT REPORTING NUNO, B PACIFIC AUTO REPAIR PAL GENERAL ENGINEERING INC PERRY FORD PRO BUILD PROJECT PROFESSIONALS CORP PROMOVENTURES INC QUALITY BILLIARDS R D ENGINEERING RANDY MYRSETH HERMAN BACA RODRIGUEZ, M SAFRAN MORPHOTRUST SALAZAR, B SAN DIEGO HABITAT FOR HUMANITY SDG&E SMART SOURCE OF CALIFORNIA LLC SOUTH BAY WINDOW & GLASS CO SOUTHERN CALIFORNIA SOIL STAPLES ADVANTAGE STARTECH COMPUTERS SIC TRAFFIC INC STEVENSON, S STUTZ ARTIANO SHINOFF SUPERIOR READY MIX SWEETWATER AUTHORITY TULUIE, T WARRANT REGISTER #39 3/24/2015 DESCRIPTION PUBLIC WORK YARDS HP COLOR LASERJET PRINTER CITY-WIDE HVAC REPAIRS & REPLACEMENT NETWORK ENGINEERING SERVICES / MIS RTH ST CORRIDOR SMART GROWTH DEPOSIT #90093, 1745 E 10TH ST DEPOSIT#90016, 926 E 22ND STREET DEPOSIT#90086, PARCEL MAP MONTELOGO FIRE STATION 31 CIVIC FACILITIES AC REPLACE RECORDS & DOCUMENT STORAGE INTERROGATION SVC GLO GOLD GEMINI XT JACKETS MOP 45725 TONER CARTRIDGES - FINANCE WEATHER TACH FLOOR LINER FOR F250 COUNCIL MEETING INTERPRETATION SVCS SALES TAX ISSUE CITY-WIDE JANITORIAL SUPPLIES GALLON CONATINERS BAR AND CHAIN EC CONSTRUCTORS MATTER INV 00594376_SNV/00594572 - REDBACK STATE REFUND: PERMIT #72404. 904 HARBISON PLACE R & M CITY VEHICLES CREDIT REPORTING FOR S8 REFUND / DOG LICENSE OVERPAYMENT SMOG CERTIFICATION & REPAIRS FOR CITY 8TH ST SMART GROWTH R & M CITY VEHICLES MOP 45707. SUPPLIES / NSD CULVERT BARRIER PROEJCT SCREEN PRINTED APPAREL, NAVY BILLIARD TABLE COVER REFUND DEPOSIT #90088, 1022 BAY MARINA LIABILITY CLAIM COST / RISK REIMB: TWO LUNCHES FOR POST TEAM BLDG NEW EMP FINGERPRINT TEST ICC TRINING / SALAZAR / GRANTS DEPT ACQUISITION REHABILITATION REIMBURSEMENT STREET DIVISION GAS & ELECTRIC CHARGES MOP 63845 BUSINESS CARD IMPRINTS CITY-WIDE WINDOW/DOOR/MIRROR 8TH ST SMART GROWTH EWOBS MOP 45704 OFFICE SUPPLIES - PURCHASING MOP 61744 LASER PRINTER - MIS HSIP CITYWIDE ADA TRAVEL REIMB: LCW LABOR CONFERENCE LIABILITY CLAIM COST TACK OIL, 3/8 SHEET & COLD MIX ASPHALTS FACILITIES DIVISION WATER BILL FOR FY CREATIVE-CV/NC FIRE ACADEMY ARTWORK 2/3 CHK NO DATE AMOUNT 316824 3/24/15 1,280.81 316825 3/24/15 4,303.78 316826 3/24/15 775.00 316827 3/24/15 2,730.00 316828 3/24/15 10,042.85 316829 3/24/15 600.00 316830 3/24/15 79.90 316831 3/24/15 60.00 316832 3/24/15 26,431.50 316833 3/24/15 26,170.60 316834 3/24/15 153.92 316835 3/24/15 127.65 316836 3/24/15 7,148.90 316837 3/24/15 321.39 316838 3/24/15 1,059.82 316839 3/24/15 140.00 316840 3/24/15 2,125.00 316841 3/24/15 359.06 316842 3/24/15 53.37 316843 3/24/15 4,816.00 316844 3/24/15 832.64 316845 3/24/15 61.10 316846 3/24/15 463.25 316847 3/24/15 189.60 316848 3/24/15 5.00 316849 3/24/15 165.00 316850 3/24/15 491,945.97 316851 3/24/15 843.59 316852 3/24/15 498.36 316853 3/24/15 6,833.20 316854 3/24/15 1, 561.81 316855 3/24/15 87.20 316856 3/24/15 500.00 316857 3/24/15 47,548.77 316858 3/24/15 348.56 316859 3/24/15 44.00 316860 3/24/15 285.13 316861 3/24/15 86,285.66 316862 3/24/15 68,175.51 316863 3/24/15 94.84 316864 3/24/15 280.68 316865 3/24/15 1,882.25 316867 3/24/15 4,759.78 316868 3/24/15 428.63 316869 3/24/15 160,217.87 316870 3/24/15 466.71 316871 3/24/15 539.61 316872 3/24/15 486.20 316873 3/24/15 706.25 316874 3/24/15 200.00 PAYEE THOMSON REUTERS BARCLAYS THOMSON WEST TORREY PINES BANK U S BANK U S HEALTHWORKS UNDERGROUND SERVICE ALERT USA MOBILITY WIRELESS INC VERIZON WIRELESS WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WESTAIR GASES & EQUIPMENT INC WILLY'S ELECTRONIC SUPPLY Z A P MANUFACTURING INC WARRANT REGISTER #39 3/24/2015 DESCRIPTION 19 PUBLIC SAFETY US ONLINE LEGAL RESEARCH AQUATIC CENTER CREDIT CARD EXP - CITY MGR PRE -EMPLOYMENT PHYSICAL/LEAD TESTING UNDERGROUND SERVICE ALERT CHARGES SPOK/USA MOBILITY SERVICES VERIZON WIRELESS / S8 / 1/24/15-2/23/15 JANITORIAL SUPPLIES 1 FIRE STATUTE OF LIMITATIONS HAZMATPICK, HAZARDOUS MATERIAL MOP 45763. SUPPLIES FOR COMM SERVICES REFURBISH LABOR CLEAN/REMOVE/REFACE GRAND TOTAL 3/3 CHK NO DATE AMOUNT 316875 3/24/15 290.00 316876 3/24/15 782.72 316877 3/24/15 5,773.07 316878 3/24/15 618.43 316879 3/24/15 368.00 316880 3/24/15 144.00 316881 3/24/15 870.61 316882 3/24/15 566.32 316883 3/24/15 1,116.41 316884 3/24/15 84.49 316885 3/24/15 111.33 316886 3/24/15 18.53 316887 3/24/15 3,050.66 A/P Total 1,202,667.44 $ 1,202,667.44 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW MARK R BER ; INANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 5th OF MAY, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 5/5/2015 — Page 143 The following page(s) contain the backup material for Agenda Item: Warrant Register #40 for the period of 03/25/15 through 03/31/15 in the amount of $2,495,893.69 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. 'I. ITEM TITLE: Warrant Register #40 for the period of 03/25/15 through 03/31/15 in the amount of $2,495,893.69 (Finance) PREPARED BY: ;kK. Apalategui PHONE: 1619-336-4572 EXPLANATION: DEPARTMENT: Financ APPROVED BY: Per Government Section Code 37208, attached are the warrants Consistent with Department of Finance practice, listed below are Vendor Check/Wire Amount Clauss Construction 316913 54,972.97 D-Max Engineering 316929 52,266.23 Fordyce Construction Inc .316933 79,978.74 Health Net, Inc 316946 64,434.12 Kaiser Foundation 316952 176,066.96 Kimley Horn and Assoc 316955 102,612.13 Pal Engineering Inc 316975 302,393.29 Project Professionals Corp 316981 89,895.50 Tristar Risk Management 159767 54,519.42 Public Emp Ret System 3272015 322,800.69 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $2,495,893.69 issued for the period of 03/25-31/15. all payments above $50,000. Explanation 2010 & 2100 Hoover Rem/Demo NC Storm Water Project Morgan Tower and City Projects Insurance R1192A / April 2015 Deductions 3/02/15-3/16/15 Kimball Skate Park Community Corridor Project 8th St Smart Growth Project Prefund for Andrea Gonzalez Service Period 3/3/15-3/15/16 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: J Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,495,893.69 BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #40 110 PAYEE US BANK 4 IMPRINT INC ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP ADAMSON POLICE PRODUCTS AFLAC AK & COMPANY AK & COMPANY ALDEMCO ALL FRESH PRODUCTS AT&T MCI AT&T MCI AT&T MOBILITY BEAUCHESNE, D BEST BEST & KRIEGER ATTNY LAW BOOT WORLD BROADWAY AUTO GLASS BSE ENGINEERING, INC. CAPF CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CALIFORNIA LAW ENFORCEMENT CALIFORNIA UNITED BANK CEB CITY OF CHULA VISTA CLAUSS CONSTRUCTION CLEAN HARBORS COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO CPOA CULLIGAN CWEA RENEWAL D MAX ENGINEERING INC DANIELS TIRE SERVICE DATA TICKET INC DAY WIRELESS SYSTEMS (20) DELTA DENTAL DELTA DENTAL DELTA DENTAL INSURANCE CO DELTA DENTAL INSURANCE CO DIVISION 8 INCORPORATED D-MAX ENGINEERING E2 MANAGE TECH INC FEDEX FERGUSON ENTERPRISES INC FORDYCE CONSTRUCTION INC GOODYEAR TIRE & RUBBER COMPANY GRAINGER GREEN MECHANICAL CONTRACTORS H M PITT LABS INC CL f10, WARRANT REGISTER #40 3/31/2015 DESCRIPTION ADMIN FEES 02/01/15 - 01/31/16 ECONOMY RETRACTOR BANNER DISPLAY CARGO POCKET TROUSERS NAVY 28 LIGHT WEIGHT JACKET/HOODED SWEAT SUMMIT LEVEL IIIA BALLISTIC VEST AFLAC ACCT BDM36 APRIL 2015 SECOND INSTALLMENT - SB90 STATE MANDATED SBPN STATE MANDATED COST CLAIMS FY14 CONSUMABLES / NUTRITION FOOD & CONSUMABLES / NUTRITION PHONE SERVICE 02/13/15 - 03/12/15 PHONE SERVICE 03/13/15 - 04/12/15 WIRELESS 02/06/15 - 03/05/15 SUBSISTENCE:SOCIAL MEDIA/LAW ENFORCEMENT 316901 LEGAL / SVCS THROUGH FEB 28, 2015 316902 MOP#64096 WEARING APPAREL 316903 WINDSHIELD GREEN TINT BLUE SHADE NATIONAL CITY POLICE STATION FIRE LTD APRIL 2015 CITY-WIDE ELECTRONIC DOOR REPAIRS SWEEPER WASH - WASHBAY ELECTRICAL PD LTD APRIL 2015 ESCROW MORGAN TOWER REPAIR AUTOMATIC UPDATE ANIMAL SHELTER COSTS / POLICE 2010 &2100 HOOVER REM/DEMO HOUSEHOLD HAZARDOUS WASTE DROP-OFF SHARE OF PC REVENUE - FEB 2015 REGIONAL COMMUNICATIONS SYS ANNUAL PREMIUM PAYMENT- ESPIRITU WATER SOFTNER FOR DISHWASHER / NUTRITION MEMBERSHIP RENEWAL / J ROUSTON DEPOSIT #90073 PARADISE CREEK MOP#76986 TIRES DATA TICKET APPEALS RADIO MAINTENANCE SERVICE DENTAL INS PREMIER APRIL 2015 COBRA DENTAL INS FEBRUARY 2015 PM! DENTAL INS APRIL 2015 COBRA DENTAL INS FEBRUARY 2015 CITY-WIDE GLASS AND WINDOW REPLACEMENT NC STORMWATER PROJECT 2020 HOOVER UST SPECIAL HANDLING CHARGES MOP#45723 MATERIALS MORGAN TOWER AND CITY PROJECT TIRES FOR CITY FLEET MOP 65179 ROLLING CABINET - PD CITY-WIDE HVAC REPAIRS & REPLACEMENT CONDUCT MOLD AIR SAMPLING CHK NO DATE AMOUNT 316888 3/31/15 2,400.00 316889 3/31/15 211.19 316890 3/31/15 259.14 316891 3/31/15 80.66 316892 3/31/15 1,580.50 316893 3/31/15 694.34 316894 3/31/15 3,500.00 316895 3/31/15 100.00 316896 3/31/15 70.95 316897 3/31/15 478.93 316898 3/31/15 1,349.43 316899 3/31/15 140.48 316900 3/31/15 2,650.40 3/31/15 434.48 3/31/15 2,565.00 3/31/15 366.62 316904 3/31/15 156.16 316905 3/31/15 30,055.29 316906 3/31/15 640.00 316907 3/31/15 1,672.65 316908 3/31/15 534.60 316909 3/31/15 1,935.50 316910 3/31/15 4,209.40 316911 3/31/15 234.94 316912 3/31/15 36,484.13 316913 3/31/15 54,972.97 316914 3/31/15 718.00 316915 3/31/15 10,674.50 316916 3/31/15 7,526.00 316917 3/31/15 470.00 316918 3/31/15 206.50 316919 3/31/15 225.00 316920 3/31/15 1,897.50 316921 3/31/15 659.85 316922 3/31/15 3,785.60 316923 3/31/15 262.90 316924 3/31/15 15,013.89 316925 3/31/15 371.84 316926 3/31/15 2,876.94 316927 3/31/15 16.50 316928 3/31/15 2,235.00 316929 3/31/15 52,266.23 316930 3/31/15 10,072.22 316931 3/31/15 22.27 316932 3/31/15 333.57 316933 3/31/15 79,978.74 316934 3/31/15 1,029.71 316935 3/31/15 1,577.54 316936 3/31/15 517.50 316937 3/31/15 500.00 PAYEE H 11 DIGITAL FORENSICS HARRIS & ASSOCIATES INC HAUG, S HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HERNANDEZ,A HONEYWELL INTERNATIONAL INC JJJ ENTERPRISES JOHN DEERE LANDSCAPES K MART KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KIMLEY HORN AND ASSOC INC LAWS COMMUNICATIONS LEFORTS SMALL ENGINE REPAIR MAN K9 INC MAYER REPROGRAPHICS MCDOUGAL LOVE ECKIS MCKENNA LONG & ALDRIDGE METRO METRO AUTO PARTS DISTRIBUTOR METRO FIRE & SAFETY METRO WASTEWATER JPA MINER, D MUNGUIA, M MUNICIPAL CODE CORPORATION NAGLE, D NATIONAL CITY AUTO TRIM NATIONAL CITY CHAMBER NATIONAL CITY TROPHY PACIFIC AUTO REPAIR PADRE JANITORIAL SUPPLIES PAL GENERAL ENGINEERING INC PARKHOUSE TIRE PARRA, F PERRY FORD PRO BUILD PRO GEAR PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY YING LIN, Q RAUCH DETISCH & STEINKE RELIANCE STANDARD ROBINSON, S RUSS' BEE REMOVAL WARRANT REGISTER #40 3/31/2015 DESCRIPTION TUITION: PHONE FORENSICS-T DIZINNO HIGHLAND AVENUE ADA RETIREE HEALTH BENEFITS / MAR 2015 HEALTH FULL NETWORK 57135A APR'15 HEALTHNET INS 57135J APRIL 2015 RETIREE HEALTH NET R1192Q FEBRUARY 2015 HEALTH NET INS APRIL 2015 RETIREE HEALTHNET INS N5992A APRIL 2015 HEALTH NET INS R1192A APRIL 2015 SUBSISTENCE:SOCIAL MEDIA/LAW ENFORCEMENT INV 5232179934/5232206438 SVC ECONOMIZER CITY WIDE FIRE AND SERCURITY ALARM MOP#69277 HORTICULTURAL ITEMS CAR SEATS FOR SAFETY FAIR DEDUCTIONS 03/02/15 - 03/16/15 KAISER H S A INS APR'15 GRP 104220 0005 RETIREES INS GRP 104220 7002 FEB'15 KIMBALL SKATE PARK TUITION: SMILE CONF-HERNANDEZ/BEACHESNE OIL, OIL FILTER, SPARK PLUGS MONTHLY CANINE TRAINING - FEB 2015 PLAN PRINTS-D AVE COMMUNITY CORRIDOR SVC THROUGH JAN 31, 2015 EC CONSTRUCTORS MATTER TRAINING: R HUERTA MOP#75943 AUTO PARTS ANNUAL FIRE EXTINGUISHER SYSTEM AGENCY PORTION OF METRO JPA 2014-15 REIMB: REFRESHMENTS FOR BADGE CEREMONY ED REIMBURSEMENT ELECTRONIC UPDATE PAGES REIMB: 4 FOLDING CHAIRS/COMMAND VEHICLE MOP#72441 AUTO EQUIPMENT NC TOURISM MARKETING FEE- JAN 2015 MOP#66556 BUILDING MATERIALS SMOG CERTIFICATION & REPAIRS JANITORIAL SUPPLIES COMMUNITY CORRIDOR PROJECT DOUBLE COIN REM/LG BORE VALVE REIMB: FIRE/EMS CONFERENCE R & M CITY VEHICLES MOP#45707 MATERIALS PARTS- MASTER KIT, AXEL, SEAL, BEARINGS 8TH STREET SMART GROWTH PROJECT MOP 45742 LAUNDRY SVC - NSD REFUND: PERMIT 2015-4682; 1420 E PLAZA B PLAZA BLVD WIDENING PROJECT VOLUNTARY LIFE INS APRIL 2015 REIMB: PARAMEDIC RECERTIFICATION FEE BEE REMOVAL FROM CITY PROPERTY Li D CHK NO DATE AMOUNT 316938 3/31/15 2,995.00 316939 3/31/15 1,170.00 316940 3/31/15 120.00 316941 3/31/15 5,334.29 316942 3/31/15 1,933.56 316943 3/31/15 1,667.97 316944 3/31 /15 673.57 316945 3/31/15 543.45 316946 3/31/15 64,434.12 316947 3/31/15 434.48 316948 3/31/15 1,755.35 316949 3/31/15 330.00 316950 3/31/15 258.16 316951 3/31/15 2,460.00 316952 3/31/15 176,066.96 316953 3/31/15 6,043.32 316954 3/31/15 509.71 316955 3/31/15 102,612.13 316956 3/31/15 998.00 316957 3/31/15 201.04 316958 3/31/15 1,400.00 316959 3/31/15 45.85 316960 3/31/15 35.00 316961 3/31/15 3,440.00 316962 3/31/15 99.00 316963 3/31/15 268.82 316964 3/31/15 395.00 316965 3/31/15 19,194.00 316966 3/31/15 79.01 316967 3/31/15 145.00 316968 3/31/15 207.10 316969 3/31/15 86.36 316970 3/31/15 763.00 316971 3/31/15 23,343.58 316972 3/31/15 17.28 316973 3/31/15 661.66 316974 3/31/15 169.83 316975 3/31/15 302,393.29 316976 3/31/15 5,684.19 316977 3/31/15 480.30 316978 3/31/15 625.01 316979 3/31/15 927.37 316980 3/31/15 1,371.56 316981 3/31/15 89,895.50 316982 3/31/15 385.43 316983 3/31/15 2,870.21 316984 3/31/15 407.17 316985 3/31/15 3,213.28 316986 3/31/15 217.00 316987 3/31/15 275.00 PAYEE S D COUNTY CITY CLERK ASSOC S D COUNTY SHERIFF'S DEPT SAFARILAND, LLC SAFDIE RABINES ARCHITECTS SAN DIEGO DAILY TRANSCRIPT SAN DIEGO GAS & ELECTRIC SAN DIEGO MIRAMAR COLLEGE SAN DIEGO UNION TRIBUNE SERRATO & ASSOCIATES INC IN SERRATO & ASSOCIATES INC IN SESAC INC S I LVA, L SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SMITH, A SOSAMON, M STAPLES ADVANTAGE STARTECH COMPUTERS SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE COUNSELING TEAM THE LIGHTHOUSE INC THE LINCOLN NATIONAL LIFE INS U S BANK U S HEALTHWORKS UNITED ROTARY BRUSH CORP URS CORPORATION V & V MANUFACTURING VALLEY INDUSTRIAL SPECIALTIES VISTA PAINT WAXIE SANITARY SUPPLY WEST COAST ARBORISTS, INC. WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY ACEDO, I ALLEN, R ANDERSON, E BEARD, P BECK, L BISHOP, R BOEGLER, C BOYD JR, P CARRILLO, R COLE, L CONDON, D CORPUZ, T DANESHFAR,Z DESROCHERS, P DI CERCHIO, A DILLARD, S WARRANT REGISTER #40 3/31/2015 DESCRIPTION MEMBERSHIP - M. DALLA CAL -ID PROGRAM COSTS 115-017986/115-035384 BIG EASY LIGHT AQUATIC CENTER ADVERTISE: D AVE 3 12TH ST ROUNDABOUT UG NEW SVC - 8TH ST & INTERSTATE 5 TUITION: 103RD REGIONAL ACADEMY ADVERTISE: VOICE OVER IP RFP TUITION: MOTORCYCLE GANGS - J TAYLOR TUITION: INVOLVED SHOOTING - L ZEFERINO MUSIC PERFORMANCE LICENSE REIMB: FIRE MEDICAL CONFERENCE MOP 45756 MISC SUPPLIES - PD MOP 63845 BUSINESS CARD IMPRINTS REIMB: PARAMEDIC RECERTIFICATION FEES REIMB: PARAMEDIC RECERTIFICATION FEES MOP 45704 OFFICE SUPPLIES - SA MOP 61744 MISC SUPPLIES - MIS PARKS DIVISION WATER BILL FOR FY 2015 CONSUMABLES / NUTRITION CENTER OFFICER ASSISTANCE PROGRAM MOP#45726 AUTO PARTS LIFE & AD&D STD LTD INS APRIL 2015 CREDIT CARD EXP - SA DOT EXAM MOP#62683 AUTO PARTS ON CALL AGREEMENT PER CITY COUNCIL NEW BADGES, BADGE REPAIRS MOP#46453 PLUMBING MATERIALS MOP#68834 TRAFFIC SUPPLY MISCELLANEOUS JANITORIAL SUPPLIES CONTRACTING SVCS FOR TREE TRIMMING MOP#63850 AUTO PARTS MOP 45763 VGA W/AUDIO - MIS RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 RETIREE HEALTH BENEFITS APR 2015 CHK NO DATE AMOUNT 316988 3/31/15 30.00 316989 3/31/15 8,378.00 316990 3/31/15 1,015.23 316991 3/31/15 12,393.23 316992 3/31/15 666.60 316993 3/31/15 2,495.00 316994 3/31/15 690.00 316995 3/31/15 3,066.75 316996 3/31/15 65.00 316997 3/31/15 65.00 316998 3/31/15 1,206.14 316999 3/31/15 125.23 317000 3/31/15 220.75 317001 3/31/15 66.50 317002 3/31/15 217.00 317003 3/31/15 217.00 317004 3/31/15 736.29 317005 3/31/15 493.80 317006 3/31/15 1,718.09 317007 3/31/15 4,991.50 317008 3/31/15 3,000.00 317009 3/31/15 643.77 317010 3/31/15 9,036.37 317011 3/31/15 1,875.45 317012 3/31/15 81.00 317013 3/31/15 109.57 317014 3/31/15 1,677.50 317015 3/31/15 124.58 317016 3/31/15 251.42 317017 3/31/15 125.74 317018 3/31/15 1,724.02 317019 3/31/15 12,100.00 317020 3/31/15 31.28 317021 3/31/15 110.01 317022 3/31/15 160.00 317023 3/31/15 125.00 317024 3/31/15 110.00 317025 3/31/15 70.00 317026 3/31/15 140.00 317027 3/31/15 110.00 317028 3/31/15 260.00 317029 3/31/15 145.00 317030 3/31/15 290.00 317031 3/31/15 165.00 317032 3/31/15 280.00 317033 3/31/15 140.00 317034 3/31/15 250.00 317035 3/31/15 110.00 317036 3/31/15 70.00 317037 3/31/15 480.00 t, f / 4"'08.1M1,4F ON IV • li C tiVC WARRANT REGISTER #40 3/31/2015 4/b PAYEE DESCRIPTION CHK NO DATE AMOUNT DREDGE, J RETIREE HEALTH BENEFITS APR 2015 317038 3/31/15 250.00 EISER III, G RETIREE HEALTH BENEFITS APR 2015 317039 3/31/15 250.00 FABINSKI, D RETIREE HEALTH BENEFITS APR 2015 317040 3/31/15 220.00 GELSKEY, K RETIREE HEALTH BENEFITS APR 2015 317041 3/31/15 115.00 GIBBS JR, R RETIREE HEALTH BENEFITS APR 2015 317042 3/31/15 120.00 GUNDERT, M RETIREE HEALTH BENEFITS APR 2015 317043 3/31/15 350.00 HANSON, E RETIREE HEALTH BENEFITS APR 2015 317044 3/31/15 135.00 HAUG, S RETIREE HEALTH BENEFITS APR 2015 317045 3/31/15 120.00 HODGES, B RETIREE HEALTH BENEFITS APR 2015 317046 3/31/15 200.00 HONDO, E RETIREE HEALTH BENEFITS APR 2015 317047 3/31/15 110.00 JAMES, R RETIREE HEALTH BENEFITS APR 2015 317048 3/31/15 140.00 JUNIEL, R RETIREE HEALTH BENEFITS APR 2015 317049 3/31/15 50.00 KIMBLE, R RETIREE HEALTH BENEFITS APR 2015 317050 3/31/15 300.00 LANDA, A RETIREE HEALTH BENEFITS APR 2015 317051 3/31/15 155.00 LIMFUECO, M RETIREE HEALTH BENEFITS APR 2015 317052 3/31/15 160.00 MALDONADO, J RETIREE HEALTH BENEFITS APR 2015 317053 3/31/15 130.00 MATIENZO, M RETIREE HEALTH BENEFITS APR 2015 317054 3/31/15 100.00 MC CABE, T RETIREE HEALTH BENEFITS APR 2015 317055 3/31/15 280.00 MEDINA, R RETIREE HEALTH BENEFITS APR 2015 317056 3/31/15 105.00 MINER, 0 RETIREE HEALTH BENEFITS APR 2015 317057 3/31/15 580.00 MYERS, B RETIREE HEALTH BENEFITS APR 2015 317058 3/31/15 140.00 NOSAL, W RETIREMENT SETTLEMENT APR 2015 317059 3/31/15 1,217.74 NOTEWARE, D RETIREE HEALTH BENEFITS APR 2015 317060 3/31/15 120.00 OCHOA, I RETIREE HEALTH BENEFITS APR 2015 317061 3/31/15 125.00 PAUU JR, P RETIREE HEALTH BENEFITS APR 2015 317062 3/31/15 340.00 PEASE JR, D RETIREE HEALTH BENEFITS APR 2015 317063 3/31/15 140.00 PETERS, S RETIREE HEALTH BENEFITS APR 2015 317064 3/31/15 290.00 POST, R RETIREE HEALTH BENEFITS APR 2015 317065 3/31/15 280.00 POTTER, C RETIREE HEALTH BENEFITS APR 2015 317066 3/31/15 150.00 RAY, S RETIREE HEALTH BENEFITS APR 2015 317067 3/31/15 190.00 ROARK, L RETIREE HEALTH BENEFITS APR 2015 317068 3/31/15 135.00 ROE, V RETIREE HEALTH BENEFITS APR 2015 317069 3/31/15 120.00 RUIZ, J RETIREE HEALTH BENEFITS APR 2015 317070 3/31/15 310.00 SERVATIUS, J RETIREE HEALTH BENEFITS APR 2015 317071 3/31/15 340.00 SHORT, C RETIREE HEALTH BENEFITS APR 2015 317072 3/31/15 300.00 SMITH, J RETIREE HEALTH BENEFITS APR 2015 317073 3/31/15 320.00 STRASEN, W RETIREE HEALTH BENEFITS APR 2015 317074 3/31/15 135.00 TIPTON, B RETIREE HEALTH BENEFITS APR 2015 317075 3/31/15 250.00 TRIVIZ, R RETIREE HEALTH BENEFITS APR 2015 317076 3/31/15 135.00 URIAS, N RETIREE HEALTH BENEFITS APR 2015 317077 3/31/15 125.00 VERRY, L RETIREE HEALTH BENEFITS APR 2015 317078 3/31/15 280.00 VILLAGOMEZ, J RETIREE HEALTH BENEFITS APR 2015 317079 3/31/15 480.00 WHITE, J RETIREE HEALTH BENEFITS APR 2015 317080 3/31/15 230.00 ZENGOTA, V RETIREE HEALTH BENEFITS APR 2015 317081 3/31/15 300.00 ZIETLOW, D RETIREE HEALTH BENEFITS APR 2015 317082 3/31/15 150.00 AM Total 1,253,778.03 WIRED PAYMENTS TRISTAR RISK MANAGEMENT PUBLIC EMP RETIREMENT SYSTEM PREFUND FOR ANDREA GONZALEZ SERVICE PERIOD 03/03/15 - 03/16/15 159767 3/26/15 3272015 3/27/15 54,519.42 322,800.69 WARRANT REGISTER #40 3/31/2015 PAYEE DESCRIPTION PAYROLL Pay period Start Date End Date Check Date 7 3/17/2015 3/30/2015 4/8/2015 WO CHK NO DATE AMOUNT 864,795.55 GRAND TOTAL $ 2,495,893.69 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 5h OF MAY, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 5/5/2015 — Page 151 The following page(s) contain the backup material for Agenda Item: Final Public Hearing on the U.S. Department of Housing and Urban Development (HUD) Draft Five -Year Consolidated Plan for Program Years 2015 to 2019 and allocation of Fiscal Year (FY) 2015-2016 entitlement grant funds, program income, uncommitted funds, an CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Final Public Hearing on the U.S. Department of Housing and Urban Development (HUD) Draft Five -Year Consolidated Plan for Program Years 2015 to 2019 and allocation of Fiscal Year (FY) 2015-2016 entitlement grant funds, program income, uncommitted funds, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the FY 2016 Action Plan. (Housing, Grants, and Asset Management Department) PREPARED BY: Angelita Marchante, Comm. Dev. Specialiste DEPARTMENT: H.. ing, Grants, & Asset M :n.gemept Dept. PHONE: (619) 336-4219 APPROVE�BY. Mr*. v EXPLANATION: See attachment number one for explanation. FINANCIAL STATEMENT: APPROVED:. Finance ACCOUNT NO. APPROVED: MIS The City will receive $783,470 in CDBG and $232,709 in HOME Program funds for FY2015-2016. In addition, the City will reprogram to FY2016 $12,257 in program income and $62,874 of CDBG funds from completed projects. The City will also reprogram to FY2016 $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Conduct the Public Hearing BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: Explanation Attachment No. 2: 30 Day Public Comment Period and Final Public Hearing Notice for PY 2015-2019 Consolidated Plan and FY 2015-2016 Annual Action Plan Attachment No. 3: FY2015-2016 Action Plan Funding Activities Attachment No. 4: PY2015-2019 Consolidated Plan Priorities and Goals Attachment No. 1 Explanation In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit a Five Year Consolidated Plan and an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Plan is a planning document that provides an assessment of National City's community development needs, proposes strategies to address those needs, and identifies specific activities to implement those strategies. This Consolidated Plan covers the period beginning July 1, 2015 through June 30, 2020, spanning five program years 2015 to 2019. The Consolidated Plan also includes a one-year Annual Action Plan that outlines the intended use of resources for Fiscal Year (FY) 2015-2016. As required by HUD guidelines, the identification of needs and the adoption of strategies to address those needs must focus primarily on low- and moderate - income individuals and households. National objectives and performance outcomes established by HUD are the basis for assigning priorities to needs for which funding may be allocated. The purpose of the Consolidated Plan is to indicate how Community Planning Development funded programs such as the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Program entitlement funds will be used during the five-year planning cycle. In this document the City establishes priorities for allocating CDBG and HOME funds based on a number of criteria, including urgency of needs, cost efficiency, eligibility of activities and programs, availability of other funding sources to address specific needs, funding program limitations, capacity and authority for implementing actions, and consistency with citywide goals, policies, and efforts. The Action Plan for FY 2015-2016 outlines how the City intends to spend $783,470 in CDBG and $232,709 in HOME Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $12,257 in program income and $62,874 remaining from previously completed projects for CDBG as well as reprogram $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. The Final Public Hearing will be conducted at the regularly scheduled City Council meeting on May 5, 2015 to review public comments received during a 30-day public review period from March 27, 2015 through April 25, 2015, on the Consolidated Plan and Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Consolidated Plan and the CDBG and HOME Program activities being proposed for FY2015-2016. After all public comments have been considered at the Public Hearing, the City Council will approve the Five Year Consolidated Plan and Action Plan activities for submission to HUD before May 15, 2015. A complete copy of the Consolidated Plan is available for reference at the office of the City Clerk and Housing, Grants, and Asset Management Department office. The document is also made available to the public on the CDBG and HOME web page of the City of National City website at http://www.nationalcityca.qov/index.aspx?paqe=138. Attachment No. 2 11.1.4Fogror�s PUBLIC NOTICE CITY OF NATIONAL CITY FINAL PUBLIC HEARING FOR THE DRAFT PROGRAM YEAR 2015-2019 CONSOLIDATED PLAN AND FISCAL YEAR 2015-2016 ANNUAL ACTION PLAN In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit a Five Year Consolidated Plan and an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Five Year Plan outlines the City's housing and non -housing community development needs and priorities over the next five years. The Action Plan for fiscal year (FY) 2015-2016 outlines how the City intends to spend $783,470 in federal Community Development Block Grant (CDBG) and $232,709 in HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $12,257 in program income and $62,874 remaining from previously completed projects for CDBG as well as reprogram $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. Notice is hereby given that the City Council of the City of National City will hold the Final Public Hearing on Tuesday, May 5, 2015 at 6:00 p.m. The purpose of the Public Hearing is to review written comments received during a 30-day public review period (March 27, 2015 through April 25, 2015) and provide one last opportunity for interested persons and community groups to share their thoughts regarding the needs and priorities identified for the program years 2015-2019 Consolidated Plan and proposed FY 2016 Action Plan activities. The Consolidated and Action Plan CDBG and HOME Program funding recommendations are available for review on the City's website www.nationalcityca.gov. Hardcopies of the Consolidated Plan and funding recommendations are available at the office of the City Clerk (1243 National City Boulevard, National City, CA 91950) and at the Housing, Grants, and Asset Management Department (140 E. 12 Street Suite B, National City, CA 91950). Public participation is an essential part in the development of the Five -Year Consolidated and Annual Action Plan. Interested persons and community groups are invited to attend and participate at this hearing. The Public Hearing will be held at the City of National City, City Hall Council Chambers, located at 1243 National City Boulevard, National City, CA 91950. For more information regarding this process, please contact the Housing, Grants, and Asset Management Department at (619) 336-4319. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Asistencia en Espanol: Para que le interpreten la information en espanol, llame al (619) 336-4391. Leslie Deese, City Manager City of National City Published in the San Diego Union Tribune Tuesday, April 21, 2015 Attachment No. 3 FY 2015-2016 City of National City Community Development Block Grant and HOME Investment Partnerships Program Action Plan Funding Activities CDBG Entitlement: $ 783,470 HOME Entitlement: $ 232,709 CDBG Previous Year Reallocation: $ 62,874 HOME Previous Year Reallocation: $ 89,495 CDBG Program Income: $ 12,257 HOME Program Income: $ 61,625 Uncommitted Funds: $ 199,442 Total CDBG Available: $ 858,601 Total HOME FUNDS Available: $ 583,271 # Applicant Name Program Name Allocation Community Development Block Grant $858,601 Public Service Funds Available (15%) $117,521 1 Community Services Department At Risk Youth After School Teen Program - "Supreme Teens" $ 27,500 2 National City Public Library Literacy Services $ 44,370 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 16,314 4 Community Services Department Tiny Tots $ 29,337 5 Fire Department (Sponsoring Trauma Intervention Programs of San Diego County, Inc.) Trauma Intervention Program $ - Public Service Total: $ 117,521 Non -Public Services Funds Available (65%) $584,386 6 Housing, Grants, and Asset Management Housing Inspection Program $ 31,701 7 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2015 - 2016 $ 552,685 Non -Public Service Total: $ 584,386 Planning & Administration Funds Available (20%) $156,694 8 Housing, Grants, and Asset Management CDBG Program Administration $ 121,694 9 Housing, Grants, and Asset Management (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 35,000 Planning & Admin Total: $ 156,694 CDBG Total: $ 858,601 HOME Investment Partnerships Program $583,271 Project Funds Available (90%) $560,000 10 Housing, Grants, and Asset Management (Sponsoring Community Housing Works & Lending) Homebuyer's Down payment Assistance Program $ 200,000 11 Housing, Grants, and Asset Management National City Owner -Occupied Rehabilitation Program $ 160,000 12 Housing, Grants, and Asset Management (Sponsoring South Bay Community Services) National City Tenant Based Rental Assistance Program $ 200,000 Total: $ 560,000 Planning & Administration Funds Available (10%) $23,271 13 Housing, Grants, and Asset Management HOME Program Administration $ 23,271 HOME Total: $ 583,271 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs The City intends to use CDBG and HOME funds to coordinate programs, services, and projects to create a decent and suitable living environment to benefit low and moderate income households and those with special needs. Use of CDBG and HOME funds will focus on some of most critical needs in National City, based on the following goals and priority needs: Goal: Provide Decent and Affordable Housing • Priority: Conserve and Improve Existing Affordable Housing Assistance to aid in the rehabilitation of single-family and multi -family housing units. Acquisition, with or without rehabilitation of multi -family projects. Conservation of affordable housing at risk of converting to market -rate housing. • Priority: Provide Homeownership Assistance Assistance to low and moderate income households to achieve homeownership. Assistance to developers for the acquisition and re -sale of housing units to low and moderate income homebuyers. • Priority: Assist in the Development of Affordable Housing Assistance to developers in the development of affordable housing, including acquisition, land assemblage, construction, conversion, purchase of affordability covenants, or other mechanisms. Goal: Promote Equal Housing Opportunity • Priority: Promote Equal Housing Opportunity Promote fair housing services provided by the City's fair housing services provider. Comply with fair housing planning requirements (as identified in the Analysis of Impediments to Fair Housing Choice). Goal: Support Initiatives that Reduce Homelessness • Priority: Support Initiatives that Reduce Homelessness Tenant based rental assistance that targets families at risk of homelessness. - Participate in the San Diego County Regional Task Force on the Homeless (RTFH) to assess needs and coordinate efforts to address needs. Goal: Provide Community Facilities and Infrastructure • Priority: Provide for Community Facilities and Infrastructure Provide for new and improve existing community facilities and infrastructure. These may include, but are not limited to: parks and recreation facilities; fire equipment; facilities prioritized on the City's ADA Transition Plan; community facilities; and public streets, sidewalks, curbs, rights -of -way. - Periodically assess the need for and (when determined to be warranted) pursue Section 108 loans for large-scale public improvement and revitalization projects. Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs Goal: Provide Community and Supportive Services • Priority: Provide Community and Supportive Services Provide for a variety of community and supportive services, with special emphasis on crime awareness and prevention programs such as code enforcement, services for the homeless, seniors, at -risk youth, the disabled, and other persons with special needs CC/CDC-HA Agenda 5/5/2015 — Page 158 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the U.S. Department of Housing and Urban Development (HUD) Five Year Consolidated Plan for Program Years 2015 to 2019 and authorizing the allocation of Fiscal Year (FY) 2015-2016 entitl CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving the U.S. Department of Housing and Urban Development (HUD) Five Year Consolidated Plan for Program Years 2015 to 2019 and authorizing the allocation of Fiscal Year (FY) 2015-2016 entitlement grant funds, program income, uncommitted funds, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the FY 2016 Action Plan. (Housing, Grants, and Asset Management Department) PREPARED BY: Angelita Marchante, Comm. Dev. SpecialisDEPARTMENT: PHONE: (619) 336-4219 APPROV ■ BY: EXPLANATION: See attachment number one for explanation. Ho g, Gra ement M.1.. ■ ts, & Asset ept. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City will receive $783,470 in CDBG and $232,709 in HOME Program funds for FY2015-2016. In addition, the City will reprogram to FY2016 $12,257 in program income and $62,874 of CDBG funds from completed projects. The City will also reprogram to FY2016 $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Consolidated Plan and Action Plan for the CDBG and HOME funding allocations from the sources identified in the Financial Statement above. BOARD 1 COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: Explanation Attachment No. 2: 30 Day Public Comment Period and Final Public Hearing Notice for PY 2015-2019 Consolidated Plan and FY 2015-2016 Annual Action Plan Attachment No. 3: FY2015-2016 Action Plan Funding Activities Attachment No_ 4: PY2015-2019 Consolidated Plan Priorities and Goals Attachment No. 1 Explanation In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit a Five Year Consolidated Plan and an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Plan is a planning document that provides an assessment of National City's community development needs, proposes strategies to address those needs, and identifies specific activities to implement those strategies. This Consolidated Plan covers the period beginning July 1, 2015 through June 30, 2020, spanning five program years 2015 to 2019. The Consolidated Plan also includes a one-year Annual Action Plan that outlines the intended use of resources for Fiscal Year (FY) 2015-2016. As required by HUD guidelines, the identification of needs and the adoption of strategies to address those needs must focus primarily on low- and moderate - income individuals and households. National objectives and performance outcomes established by HUD are the basis for assigning priorities to needs for which funding may be allocated. The purpose of the Consolidated Plan is to indicate how Community Planning Development funded programs such as the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Program entitlement funds will be used during the five-year planning cycle. In this document the City establishes priorities for allocating CDBG and HOME funds based on a number of criteria, including urgency of needs, cost efficiency, eligibility of activities and programs, availability of other funding sources to address specific needs, funding program limitations, capacity and authority for implementing actions, and consistency with citywide goals, policies, and efforts. The Action Plan for FY 2015-2016 outlines how the City intends to spend $783,470 in CDBG and $232,709 in HOME Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $12,257 in program income and $62,874 remaining from previously completed projects for CDBG as well as reprogram $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. The Final Public Hearing will be conducted at the regularly scheduled City Council meeting on May 5, 2015 to review public comments received during a 30-day public review period from March 27, 2015 through April 25, 2015, on the Consolidated Plan and Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Consolidated Plan and the CDBG and HOME Program activities being proposed for FY2015-2016. After all public comments have been considered at the Public Hearing, the City Council will approve the Five Year Consolidated Plan and Action Plan activities for submission to HUD before May 15, 2015. A complete copy of the Consolidated Plan is available for reference at the office of the City Clerk and Housing, Grants, and Asset Management Department office. The document is also made available to the public on the CDBG and HOME web page of the City of National City website at http://www.nationalcityca.qov/index.aspx?paqe=138. Attachment No. 2 11.1.4Fogror�s PUBLIC NOTICE CITY OF NATIONAL CITY FINAL PUBLIC HEARING FOR THE DRAFT PROGRAM YEAR 2015-2019 CONSOLIDATED PLAN AND FISCAL YEAR 2015-2016 ANNUAL ACTION PLAN In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit a Five Year Consolidated Plan and an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Five Year Plan outlines the City's housing and non -housing community development needs and priorities over the next five years. The Action Plan for fiscal year (FY) 2015-2016 outlines how the City intends to spend $783,470 in federal Community Development Block Grant (CDBG) and $232,709 in HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $12,257 in program income and $62,874 remaining from previously completed projects for CDBG as well as reprogram $61,625 in HOME program income received, $89,495 remaining from previously completed projects, and $199,442 in uncommitted funds. Notice is hereby given that the City Council of the City of National City will hold the Final Public Hearing on Tuesday, May 5, 2015 at 6:00 p.m. The purpose of the Public Hearing is to review written comments received during a 30-day public review period (March 27, 2015 through April 25, 2015) and provide one last opportunity for interested persons and community groups to share their thoughts regarding the needs and priorities identified for the program years 2015-2019 Consolidated Plan and proposed FY 2016 Action Plan activities. The Consolidated and Action Plan CDBG and HOME Program funding recommendations are available for review on the City's website www.nationalcityca.gov. Hardcopies of the Consolidated Plan and funding recommendations are available at the office of the City Clerk (1243 National City Boulevard, National City, CA 91950) and at the Housing, Grants, and Asset Management Department (140 E. 12 Street Suite B, National City, CA 91950). Public participation is an essential part in the development of the Five -Year Consolidated and Annual Action Plan. Interested persons and community groups are invited to attend and participate at this hearing. The Public Hearing will be held at the City of National City, City Hall Council Chambers, located at 1243 National City Boulevard, National City, CA 91950. For more information regarding this process, please contact the Housing, Grants, and Asset Management Department at (619) 336-4319. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Asistencia en Espanol: Para que le interpreten la information en espanol, llame al (619) 336-4391. Leslie Deese, City Manager City of National City Published in the San Diego Union Tribune Tuesday, April 21, 2015 Attachment No. 3 FY 2015-2016 City of National City Community Development Block Grant and HOME Investment Partnerships Program Action Plan Funding Activities CDBG Entitlement: $ 783,470 HOME Entitlement: $ 232,709 CDBG Previous Year Reallocation: $ 62,874 HOME Previous Year Reallocation: $ 89,495 CDBG Program Income: $ 12,257 HOME Program Income: $ 61,625 Uncommitted Funds: $ 199,442 Total CDBG Available: $ 858,601 Total HOME FUNDS Available: $ 583,271 # Applicant Name Program Name Allocation Community Development Block Grant $858,601 Public Service Funds Available (15%) $117,521 1 Community Services Department At Risk Youth After School Teen Program - "Supreme Teens" $ 27,500 2 National City Public Library Literacy Services $ 44,370 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 16,314 4 Community Services Department Tiny Tots $ 29,337 5 Fire Department (Sponsoring Trauma Intervention Programs of San Diego County, Inc.) Trauma Intervention Program $ - Public Service Total: $ 117,521 Non -Public Services Funds Available (65%) $584,386 6 Housing, Grants, and Asset Management Housing Inspection Program $ 31,701 7 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2015 - 2016 $ 552,685 Non -Public Service Total: $ 584,386 Planning & Administration Funds Available (20%) $156,694 8 Housing, Grants, and Asset Management CDBG Program Administration $ 121,694 9 Housing, Grants, and Asset Management (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 35,000 Planning & Admin Total: $ 156,694 CDBG Total: $ 858,601 HOME Investment Partnerships Program $583,271 Project Funds Available (90%) $560,000 10 Housing, Grants, and Asset Management (Sponsoring Community Housing Works & Lending) Homebuyer's Down payment Assistance Program $ 200,000 11 Housing, Grants, and Asset Management National City Owner -Occupied Rehabilitation Program $ 160,000 12 Housing, Grants, and Asset Management (Sponsoring South Bay Community Services) National City Tenant Based Rental Assistance Program $ 200,000 Total: $ 560,000 Planning & Administration Funds Available (10%) $23,271 13 Housing, Grants, and Asset Management HOME Program Administration $ 23,271 HOME Total: $ 583,271 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs The City intends to use CDBG and HOME funds to coordinate programs, services, and projects to create a decent and suitable living environment to benefit low and moderate income households and those with special needs. Use of CDBG and HOME funds will focus on some of most critical needs in National City, based on the following goals and priority needs: Goal: Provide Decent and Affordable Housing • Priority: Conserve and Improve Existing Affordable Housing Assistance to aid in the rehabilitation of single-family and multi -family housing units. Acquisition, with or without rehabilitation of multi -family projects. Conservation of affordable housing at risk of converting to market -rate housing. • Priority: Provide Homeownership Assistance Assistance to low and moderate income households to achieve homeownership. Assistance to developers for the acquisition and re -sale of housing units to low and moderate income homebuyers. • Priority: Assist in the Development of Affordable Housing Assistance to developers in the development of affordable housing, including acquisition, land assemblage, construction, conversion, purchase of affordability covenants, or other mechanisms. Goal: Promote Equal Housing Opportunity • Priority: Promote Equal Housing Opportunity Promote fair housing services provided by the City's fair housing services provider. Comply with fair housing planning requirements (as identified in the Analysis of Impediments to Fair Housing Choice). Goal: Support Initiatives that Reduce Homelessness • Priority: Support Initiatives that Reduce Homelessness Tenant based rental assistance that targets families at risk of homelessness. - Participate in the San Diego County Regional Task Force on the Homeless (RTFH) to assess needs and coordinate efforts to address needs. Goal: Provide Community Facilities and Infrastructure • Priority: Provide for Community Facilities and Infrastructure Provide for new and improve existing community facilities and infrastructure. These may include, but are not limited to: parks and recreation facilities; fire equipment; facilities prioritized on the City's ADA Transition Plan; community facilities; and public streets, sidewalks, curbs, rights -of -way. - Periodically assess the need for and (when determined to be warranted) pursue Section 108 loans for large-scale public improvement and revitalization projects. Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs Goal: Provide Community and Supportive Services • Priority: Provide Community and Supportive Services Provide for a variety of community and supportive services, with special emphasis on crime awareness and prevention programs such as code enforcement, services for the homeless, seniors, at -risk youth, the disabled, and other persons with special needs RESOLUTION 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FIVE YEAR CONSOLIDATED PLAN FOR PROGRAM YEARS 2015 TO 2019, AND AUTHORIZING THE ALLOCATION OF FISCAL YEAR 2015-2016 ENTITLEMENT GRANT FUNDS, PROGRAM INCOME, UNCOMMITTED FUNDS, AND FUNDS REMAINING FROM COMPLETED PROJECTS TO COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIPS PROGRAM ACTIVITIES PROPOSED FOR THE FY 2016 ACTION PLAN WHEREAS, as an entitlement community, the City of National City ("City") administers the Community Development Block Grant ("CDBG") and the Home Investment Partnerships Act ("HOME") Program for the Federal Government under the United States Department of Housing and Urban Development ("HUD"); and WHEREAS, in accordance with the federal regulations at 24 CFR, Part 91, the City is required to prepare and submit a Five Year Consolidated Plan and an Annual Action Plan for Housing and Community Development Programs funded by CDBG and HOME; and WHEREAS, the FY 2015-2019 Five -Year Consolidated Plan outlines the City's housing and non -housing community development needs and priorities over the next five years, which includes a one-year Annual Action Plan that outlines the intended uses of resources for FY 2015-2016; and WHEREAS, HUD requires that all CDBG and HOME Program entitlement communities, such as the City of National City, hold at least two public hearings and a 30- day public comment period to solicit input on the Five Year Consolidated Plan and Annual Action Plan; and WHEREAS, the City Council conducted a duly advertised public hearing on March 17, 2015 and May 5, 2015, to receive input from the public; and WHEREAS, the City placed the draft Consolidated Plan and Annual Action Plan, which included a list of proposed activities for the CDBG and HOME Programs and the intent to reallocate funds for a duly advertised 30-day public comment period from March 27, 2015 to April 25, 2015; and WHEREAS, the City will incorporate any comments received during the 30-day public comment period in the final submission of said Plans by May 15, 2015; and WHEREAS, HUD has notified the City of its FY 2015-2016 entitlement allocations in the amount of $783,470 for CDBG and $232,709 for the HOME Program that will be appropriated to Annual Action Plan activities, hereto attached as Exhibit "A"; and WHEREAS, staff has identified and verified the availability of $62,874 in CDBG and $89,495 in HOME funds remaining from previous year projects, and $199,442 in HOME funds remaining uncommitted to supplement the funding of activities in FY 2015-2016 Annual Action Plan as listed in Exhibit "A"; and WHEREAS, staff has also identified and verified program income received from the CDBG Program in the amount $12,257 and $61,625 for the HOME Program to further supplement the funding of activities in FY 2015-2016 Annual Action Plan as listed in Exhibit "A". Resolution No. 2015 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the reallocation of $62,874 in CDBG and $89,495 in HOME funds remaining from completed projects, the reallocation of $199,442 in uncommitted HOME Program funds, and the allocation of $12,257 in CDBG Program income, and $61,625 in HOME Program income to supplement the funding of activities included in the FY 2015-2016 Annual Action Plan. BE IT FURTHER RESOLVED that the City Council authorizes the submission of the FY 2015-2019 Five Year Consolidated Plan and FY 2015-2016 Annual Action Plan for the expenditure of said funds to the U.S. Department of Housing and Urban Development. BE IT FURTHER RESOLVED that City Manager is hereby authorized to execute in name of the City of National City the final submission of the FY 2015-2019 Five Year Consolidated Plan and the Fiscal Year 2015-2016 Annual Action Plan, certifications, and any agreements required by HUD for the full implementation of the activities funded under said Annual Action Plan. PASSED and ADOPTED this 5th day of May, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor CC/CDC-HA Agenda 5/5/2015 — Page 167 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving a Conditional Use Permit for a charter school in National City Plaza at the northwest corner of Euclid and Division Avenues *Continued from City Council Meeting of April 21, 2015* (Appl CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: of the City of National City approving Plaza at the northwest corner Meeting of April 21, 2015* (Applicant: DEPARTMENT: APPROVED this item at the February 17, respond to concerns raised by the held and closed; all evidence to approve the CUP at the yet to be adopted. the history of hearings a Conditional Use Permit for a of Euclid and Division Avenues Diego Valley Public Charter, Planning. BY: Resolution of the City Council charter school in National City *Continued from City Council Inc.) (Case File 2014-21 CUP) PREPARED BY: Martin Reeder, AICP PHONE: 336-4313 EXPLANATION: 2015 public earing. The Resolution was Sweetwater Union High School District able to be considered was presented at public hearing, although a Resolution of for the CUP, and the options available to The City Council voted to approve considered and continued twice to related to establishing a charter school. The public hearing has already been the public hearing. The Council voted Approval affirming this decision has The attached background report includes the City Council. FINANCIAL STATEMENT: APPROVED: APPROVED: Finance ACCOUNT NO. MIS ENVIRONMENTAL REVIEW: 1, Section 15301 (Existing FINAL ADOPTION: Facilities) Categorically Exempt pursuant to Class ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Background 2. Resolution BACKGROUND REPORT The applicant is proposing to operate a charter school in four existing suites in National City Plaza. The area to be used would be 6,570 square feet in size. The school would operate Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m. Peak enrollment would potentially be 200 students. However, classes are on a one-on-one and hourly basis; therefore, only 24 people would be in the building at any one time (based on peak enrollment). The students will range from ages 14 to 19 years old. Typical students are those that are at risk of not graduating due to a variety of issues that include social/emotional issues, bullying/fear of safety, health challenges, behavior problems, credit deficiencies, low performance, or special scheduling needs. Comments were received from the Police Department with concerns over potential loitering at the site. They recommended "No Loitering" signs and compliance with the California Education Code, which holds schools accountable for student behavior when traveling to and from school. The applicant also iterated that this accountability is standard operating procedure, as well as being mandated by the property management. The Police comments are included as Conditions of Approval. Standard Building and Fire Code conditions are also included, as well as a condition requiring proof of all local, state and/or federal permits necessary for operation of the charter school be provided prior to operation. Planning Commission held a public hearing on January 12, 2015. No comments were received in response to the public hearing notice. At the Planning Commission meeting Commissioners asked questions regarding business operations, performance data, security, public outreach, and conditions of approval. The Commission voted to approve the Conditional Use Permit ("CUP") based on required findings and subject to recommended Conditions of Approval. On February 3, 2015, the City Council reviewed the Notice of Decision from the Planning Commission's approval of the CUP. Both National School District and Sweetwater Union High School District were notified of the Planning Commission decision and the February 3rd Council meeting. The Council decided to set the item for a public hearing. Council held a public hearing on February 17, 2015. Sweetwater Union High School District ("District") was informed of the public hearing. District staff did not submit any comments or speak at the hearing. A resolution did not accompany the Public Hearing item. The City Council closed the public hearing and voted to approve the item. The City Council's vote to approve the item could not be final until a resolution containing the findings and conditions of approval were before them. When the City Council set the public hearing, it hears the matter de novo and has discretion to approve, deny or modify the Conditional Use Permit. Thus, a resolution setting forth the findings and conditions is required for final action. A Resolution approving the CUP was placed on the March 3, 2015 City Council agenda. At the March 3rd meeting, District staff provided a letter raising concerns related to establishing a charter school. The Resolution was continued to the March 17, 2015 meeting so staff could review the letter. At the March 17, 2015 Council meeting, staff explained that the issue of whether Diego Valley (the applicant) was authorized to operate as a charter school was not before the City Council. The City Council continued the resolution in order for the applicant to communicate with the District and address any concerns. No communications have yet taken place. During the CUP process, the applicant also applied for and received a building permit for tenant improvements. Staff's intent and direction was that the building permit was being undertaken at the risk of the CUP not being approved, which was understood by the applicant. The permit was for a tenant improvement, which would not normally require any special considerations or carry any special status. However, the building permit was specifically reviewed and approved to meet educational occupancy standards. The building was issued and construction undertaken. In summary, the public hearing has already been held and closed; all evidence able to be considered was presented at the public hearing. The Council voted to approve the CUP at the public hearing, which is an advisory vote until a City Council resolution containing the required findings and conditions is voted upon. Until a vote on the resolution occurs, there is not a final decision on the CUP. The applicant contends a final approval of the CUP was already rendered by the vote taken on February 17, 2015. The applicant has also expended money for construction purposes under the assumption that the CUP would be approved, given that a building permit was issued that met educational occupancy standards. Staff supported the Planning Commission decision to recommend approval of the application, and continues to support approval of the application. Based on the evidence before the Council, staff recommends approval of the CUP, based on the findings and conditions contained in the resolution. A Resolution of Approval is attached. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT FOR A CHARTER SCHOOL IN NATIONAL CITY PLAZA AT THE NORTHWEST CORNER OF EUCLID AND DIVISION AVENUES WHEREAS, on January 12, 2015, the National City Planning Commission held a public hearing to consider a Conditional Use Permit ("CUP") for a charter school in National City Plaza at the northwest corner of Euclid and Division Avenues, and approved the CUP; and WHEREAS, on February 3, 2015, the City Council reviewed the Planning Commission's Notice of Decision and decided to set the item for public hearing to be held on February 17, 2015; and WHEREAS, the City Council of the City considered a Conditional Use Permit for the charter school at a duly advertised public hearing held on February 17, 2015, at which time the City Council considered evidence; and WHEREAS, at said public hearing the City Council considered the staff report provided for Case File No. 2014-21 CUP, which is maintained by the City and incorporated herein by reference, along with any other evidence presented at said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to the City Council at the public hearing held on February 17, 2015, support the following findings: 1. That the proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the site is zoned Minor Mixed -Use District (MXD-1), which allows educational uses subject to a CUP. 2. That the proposed use is consistent with the General Plan and any applicable specific plans, because educational uses are permitted, subject to a Conditional Use Permit, by the Land Use Code, which is consistent with the General Plan; and because educational uses are a conditionally -allowed use in the Minor Mixed -Use District zone. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the proposed use will be within an existing commercial suite within a shopping center and since no expansion of the building is proposed. 4. That the site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints because the proposed use will be within an existing commercial suite within a shopping center, no expansion of the building is proposed, and sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use is provided by both Euclid Avenue and Division Street, which are arterial streets. Resolution No. 2015 — May 5, 2015 Page Two 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the use is contained wholly within an existing building, and the use is consistent with other uses within other commercial centers in the City of National City and in San Diego County. 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, because staff has already determined that the proposed use is categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this Conditional Use Permit. 7 That the proposed use is deemed essential and desirable to the public convenience and welfare, because it will provide a service in the area among members of the community seeking to gain a high school education. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes a charter school within suites A, B, C, and E at 2 North Euclid Avenue. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to Exhibit "A", Case File No. 2014-21 CUP, dated November 4, 2014. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 4. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. Resolution No. 2015 — May 5, 2015 Page Three Building 5. Any plans submitted for improvements must comply with the 2013 edition of the California Building, Electrical, Plumbing, and Mechanical. Fire 6. Any plans submitted for improvements must comply with the 2013 editions of the California Fire Code ("CFC") and National Fire Protection Association ("NFPA"), and the current edition of the California Code of Regulations. Planning 7. The applicant shall provide proof of all local, state, and/or federal permits necessary for operation of the Charter School. Proof of said permits shall be provided at time of business license issuance. Police 8. "No Loitering" signs shall be posted and maintained at highly visible areas around the entrances and exits to the school, including the parking area located to the west of the building. 9. Permittee shall comply with all regulatory provisions of the California Education Code Section 44807 related to student conduct on the way to and from school. BE IT FURTHER RESOLVED that this Resolution shall become effective, final, and conclusive on the day following the City Council meeting where this Resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedures Section 1094.6. PASSED and ADOPTED this 5th day of May, 2015. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 5/5/2015 — Page 174 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City to establish Residential Permit Parking District "K" along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City to establish Residential Permit Parking District "K" alone the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north Ride of P. 16th Street between National City Boulevvard and "E " Avenue (TSC 2014 14) PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Establish Residential Permit Parking District "K" APPROVED: APPROVED: Finance MIS BOARD / COMMISSION RECOMMENDATION: At their meeting on December 10, 2014, the Traffic Safety Committee unanimously approved the staff recommendation to establish Residential Permit Parking District "K" ATTACHMENTS: 1. Explanation w/ Attachments 2. Staff Report to the Traffic Safety Committee on December 10, 2014 (TSC 2014-14) 3. Resolution EXPLANATION On February 17, 2015 the City Council of the City of National City held a public hearing to consider establishment of Residential Permit Parking District "K" along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. Public notices were mailed to area property owners and tenants, posted in front of City Hall and posted on wooden stakes within the proposed District boundaries approximately two weeks in advance of the hearing. Mr. Shaun Schmidt with Paradise Creek Holding Corporation, Project Manager for the Park Lofts Project located at the northeast corner of National City Blvd and E. 16th Street, spoke in support of establishing the District. Several area residents were opposed to the District. After listening to public comment and staff's presentation, City Council voted to close the Public Hearing. Staff responded to questions from City Council, after which City Council directed staff to return to Council with a resolution establishing a new Residential Permit Parking District "K" along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. If approved, the District would be signed for no parking without a valid permit from 7 P.M. to 7 A.M., seven days a week. Residents within the District would be able to purchase an annual parking placard for $35. Each permit would be valid effective February 1st through January 31 st of the following year. As it relates to the future Park Lofts development, City staff would coordinate with the property manager to regulate the number of permits issued to tenants as to not oversaturate the parking district. Residents with a valid permit parking placard and/or disabled persons placard would be allowed to park in the same location within the District for up to 72 continuous hours. Vehicles without a properly displayed permit may be cited and/or towed. Sidnage for the District will not be posted for enforcement until such time the Park Lofts Proiect, or similar redevelopment project within the District boundaries, is issued a certificate of occupancy. Background Currently, there are nine active Residential Permit Parking Districts in National City established through City Council Resolution: "A", "C" "D" "E", "F" "G" "H", "I", and "J' (District "13" was subsequently removed by City Council Resolution at the request of area residents). Section 22507 of the California Vehicle Code allows jurisdictions to create preferential parking permit programs through ordinance or resolution based on provisions that are reasonable and necessary to ensure the effectiveness of the program. The ordinance or resolution may include a designation of certain streets upon which preferential parking privileges are given to residents and merchants adjacent to the streets for their use and the use of their guests, under which the residents and merchants may be issued a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution. In addition to the provisions of Section 22507 of the California Vehicle Code, City Council Policy No. 710 "Residential Permit Parking Program" provides guidelines for establishing and regulating residential permit parking programs / districts in National City. In determining whether a residential area identified as eligible for residential permit parking may be designated as a Residential Permit Parking District, City Council shall take into account factors which include but are not limited to the following: 1) The extent of the desire and need for the residents to have residential permit parking; 2) The extent to which legal on -street parking spaces are occupied by motor vehicles during the period proposed for parking restriction; 3) The extent to which motor vehicles registered to persons residing within the proposed Residential Permit Parking District boundaries cannot be accommodated by the number of available off-street perking spaces. Mr. Shaun Schmidt with Paradise Creek Holding Corporation, Project Manager for the Park Lofts Project located at the northeast comer of National City Blvd and E. 161h Street, has requested the establishment of a Residential Permit Parking District to better satisfy parking demand for their future tenants. The four-story mixed use development, which includes ground floor commercial space, 201 residential living units and 232 parking spaces on site, has received approval by National City's Planning Commission and City Council. While the current project does meet the City's minimum on -site parking requirements, market analysis suggests the need for additional parking — see attached letter from the developer which includes an independent parking analysis and map showing the proposed Residential Permit Parking District boundaries. The proposed District boundaries extend along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. National City's Downtown Specific Area Plan recommends establishment of parking districts to improve parking utilization and encourage redevelopment by allowing lower on -site parking ratios (spaces/unit) for projects built within the Specific Area boundaries. The Park Lofts Project is located within the Downtown Specific Area Plan and therefore, was able to take advantage of the lower on -site parking ratio requirements. City Council Policy 710 requires support from at least 60% percent of property owners within the proposed Residential Permit Parking District boundaries in order for staff to consider performing parking surveys. The only property owners within the District boundaries are Paradise Creek Holding Corporation (Park Lofts Project) and the City of National City (Public Library). Since this condition has been met, staff conducted a series of parking occupancy surveys within the District boundaries. Data collected included number of on -street parking spaces available compared to number of spaces occupied by a parked vehicle. Data was collected over a two week period to calculate on -street parking occupancy ratios for overnight parking and afternoon parking. The results of the parking surveys indicate that only 17% of the available on -street parking spaces within the proposed District boundaries were occu ied overnight while 33% of available spaces were occupied midday. See attached staff report to the Traffic Safety Committee for a summary table of the survey results. Based on the results of the parking occupancy surveys, and in an effort to maximize on -street parking utilization in Downtown National City and minimize parking impacts from future redevelopment projects such as Park Lofts, staff recommends establishment of Residential Permit Parking District "lc along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. At their meeting on December 10, 2014, the Traffic Safety Committee unanimously approved the staff recommendation to establish Residential Permit Parking District "K." ispy Wasting}-ag ces (future) it .14 3 spaces (existing) 8 s acaa (future) Proposed Residential Permit Parking District "K" National City Public Library (skate Park to be relocated to the northeast, adjacent to Paradise Creek) le spaces (existing -parallel) 23 alpacas (future- angle) Proposed Residential Permit Parking District "K" (Permit required daily, 7PM-IAM) 24 Existing on -street parking spaces; 37 Future on -street pa eking spaces Public Notification Areas (includes Parking District Boundaries) PARKING OCCUPANCY STUDY 2/17/2015 Location OCCUPIED PARKING SPACES East 16th St between B Ave and National City Blvd (northside) Location 11/19 7:00 AM 11/19 1:30 PM 11/20 7:00 AM 11/20 1:30 PM 12/2 12/2 7:00 AM 1:30 PM 12/3 7:00 AM 12/3 1:30 PM AVAILABLE AVAILABLE SPACES (No.)* LARKING (LF) 6 9 9 14 8 16 11 15 23 270 National City Blvd between East 16th St and East 14th Street (eastside) 1 3 0 4 0 4 0 4 14 280 7 19% 12 32% 9 24% 18 49% 8 20 22% 54% 11 30% 19 51% 37 550 Notes: Summary average occupied overnight: average occupied midday: average occupted overall: 24% 47% 35% *Available on -street parking spaces based on build -out of property on NE comer of National City Blvd & E. 16th Street Calculations revised as of 2/17/2015 - occupancy percentages increased slightly due to reduction in available parking spaces noted as compared to init al analysis; parking counts from survey are consistent with initial analysis. AFFIDAVIT OF POSTING NOTICE OF PUBLIC HEARING STATE OF CALIFORNIA ) County of San Diego ) MICHAEL DALLA certifies: THAT he is now and has been the CITY CLERK of the CITY OF NATIONAL CITY: THAT the City Council of the City of National City will hold a Public Hearing on February 17, 2015 to consider ESTABLISHING RESIDENTIAL PERMIT PARKING DISTRICT "K" ON THE EAST SIDE OF NATIONAL CITY BLVD BETWEEN E. 14TH STREET AND E. 'i6TH STREET, AND ON THE NORTH SIDE OF E. 16TH STREET BETWEEN ikLATIONAL CITY BLVD AND "B" AVENUE, PURSUANT TO CITY COUNCIL POLICY 710 ENTITLED RESIDENTIAL PERMIT PARKING PROGRAM AND SECTION 22507 OF THE CALIFORNIA VEHICLE CODE • REGARDING DESIGNATION OF CERTAIN STREETS FOR PERMIT PARKING FOR RESIDENTS AND MERCHANTS. Anyone interested in this matter may appear at the above time and place and be heard. THAT he caused the notices of said Public Hearing to be posted /�n ,'y � on � the Public Notice Boards located at City Hall on the 5th day of February, 2015, by posting the notices and thereafter, he made this affidavit and filed it in the office of the City .Clerk of the City of National City. Dated at National City, California this 5th day of February, 2015. Michael R. Della, CMC City Clerk 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR DECEMBER 10, 2014 [iTEMNo. 201444l ITEM TITLE: RETEST TO ESTABLISH RESIDENTIAL PERNIIT PARKING DISTRICT "K" ON THE EAST SIDE OF NATIONAL CITY BLVD BETWEEN E. 14TH STREET AND E. 16TH STREET, AND ON THE NORTH SIDE OF E. 16TH STREET BETWEEN NATIONAL CITY BLVD AND "B" AVENUE (BY S. SCHMIDT, PARADISE CREEK HOLDING CORPORATION) PREPARED BY: Stephen Manganiello, City Engineer Engineering and Public Works Department DISCUSSION: Mr. Shaun Schmidt with Paradise Creek Holding Corporation, Project Manager for the Park Lofts Project located at the northeast corner of National City Blvd and E. 16th Street, has requested the establishment of a Residential Permit Parking District to better satisfy parking demand for their future tenants. The four-story mixed use development, which includes ground floor commercial space, 201 residential living units and 232 parking spaces on site, has received approval by National City's Planning Commission and City Council. While the current project does meet the City's minimum on -site parking requirements, market analysis suggests the need for additional parking — see attached letter from the developer which includes an independent parking analysis and map showing the proposed Residential Permit Parking District boundaries. The proposed District boundaries extend along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. Section 22507 of the California Vehicle Code allows jurisdictions to create preferential parking permit programs through ordinance or resolution based on provisions that are reasonable and necessary to ensure the effectiveness of the program. The ordinance or resolution may include a designation of certain streets upon which preferential parking privileges are given to residents and merchants adjacent to the streets for their use and the use of their guests, under which the residents and merchants may be issued a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution. See attached copy of Section 22507 of the California Vehicle Code. National City's Downtown Specific Area Plan recommends establishment of parking districts to improve parking utilization and encourage redevelopment by allowing lower on -site parking ratios (spaces/unit) for projects built within the Specific Area boundaries. The Park Lofts Project is located within the Downtown Specific Area Plan and therefore, was able to take advantage of the lower on -site parking ratio requirements. in addition to the Downtown Specific Area Plan, the City Council has adopted City Council Policy No. 710 "Residential Permit Parking Program," which provides guidelines for establishing and regulating residential permit parking programs / districts. Currently, there are nine active Residential Permit Parking Districts in National City established through City Council Resolution: "A", "C", "D", "E", "F", "G", "H", "I", and "J". See attached map. Policy 710 requires support from at least 60% percent of property owners within the proposed Residential Permit Parking District boundaries in order for staff to consider performing parking surveys. The only property owners within the District boundaries are Paradise Creek Holding Corporation (Park Lofts Project) and the City of National City (Public Library). Since this condition has been met, staff conducted a series of parking occupancy surveys within the District boundaries. Data collected included number of on -street parking spaces available compared to number of spaces occupied by a parked vehicle. Data was collected over a two week period to calculate on -street parking occupancy ratios for overnight parking and afternoon parking. The results of the parking surveys indicate that only 17% of the available on -street parking spaces within the proposed District boundaries were occupied overnight while 33% of available spaces were occupied midday. See attached table for summary of survey results. If Residential Permit Parking District "K" is established, residents within the District would be able to purchase an annual parking placard for $35 year-round. Each permit would be valid effective February 1st through January 318t of the following year. As it relates to the future Park Lofts development, City staff would coordinate with the property manager to regulate the number of permits issued to tenants as to not oversaturate the parking district. Residents with a valid permit parking placard and/or disabled persons placard would be allowed to park in the same location within the District for up to 72 continuous hours. Vehicles without a properly displayed permit may be cited and/or towed. STAFF RECOMMENDATION: Based on the results of the parking occupancy surveys, and in an effort to maximize on - street parking utilization in Downtown National City and minimize parking impacts from future redevelopment projects such as Park Lofts, staff recommends establishment of Residential Permit Parking District "K" along the east side of National City Boulevard between E. 14th Street and E. 16th Street and the north side of E. 16th Street between National City Boulevard and "B" Avenue. The District would be signed for no parking without a valid permit from 7 P.M. to 7 A.M., seven days a week. Signage for the District will not be posted for enforcement until such time the Park Lofts Project, or similar redevelopment project within the District boundaries, is issued a certificate of occupancy. EXHIBITS: 1. Location Map 2. Photos 3. Parking Occupancy Survey Results 4. Existing Residential Permit Parking Districts Map 5. Section 22507 of the California Vehicle Code 6. Correspondence from applicant w/ attachments 2014-14 Location Map Proposed Residential permit Parking District''K" National City Blvd north of E.16th Street, early morning (looking north) National City Blvd north of E. 16th Street, afternoon (looking north) E. 16th Street between National City Blvd and "B" Ave, early morning (looking west) E. 16th Street between National City Blvd and "B" Ave, afternoon (looking west) PARKING OCCUPANCY STUDY - Prepared byKF Engineering Division, City of National City Location East 16th St between B Ave and National City Blvd (nortnside) Location 11/19 11/19 7:00 AM 6 1:30 PM 9 OCCUPIED PARKING SPACES 11/20 7:00 AM 9 11/20 1:30 PM 14 12/2 7:00 AM 8 12/2 _1:30 PM 16 12/3 7:00 AM 11 12/3 1:30 PM I5 AVAILABLE SPACES (No.) 16 AVAILABLE PARKING (LF) 352 UNAVAILABLE PARKING (LF) Red Curb I Driveway Pad Ramp Street Alley National City Blvd between East 16th St and East 14th Street (eastside) Summary 1 7 13% 3 12 23% 0 9 17% average occupied overnight: average occupied midday: average occupied overall: 4 18 35% 0 8 15% 4 20 38% 0 11 21% 4 19 37% 36 52 777 1129 341 244 172 42 30 17% 33% 255% Measurements based on minimum 20 linear feet (LF) For parking space I Ai t. " 4:1 7; cfreLL". ON •la i......„Perl al ;r.,...'.0.,:,..p. ,.„.„.;,- ..,... f.or./.:0•:-.0 Of, .4.•-•:j4,!:0,,,,,on. on Wok" % I" re:41:30,, ,_.!-,-......--, 1.1000,•,....r.,,,, in ,,,......40.54.r.O. - ' .01;ilifil -5-7,-„,-,,,, ..,,,,,,,,,,,. -.1,-,,,,...1 ;„,:i, L4LT f' Ea: tzrl. - - LEGEND A EXISTING RESIDENTIAL PERMIT PARKING DISTRICT INTERSTATE / STATE MGHWAY NOTE: PARKING DISTRICT "B'' WAS REMOVED BY CITY COUNCIL ACFION F *""t4.14)11r" tanottatirr Atiav Aer., ittPIRIITINSEVTI TtANSPORTATION f Lt AN _ Enzil,m4 itesMENTIM. ekiimfi PARKING DISTRICTS §22507.1 —4 of the Department of Transportation of such determination by the county health officer. (b) No person shall stop, park, or leave standing any vehicle in violation of the restrictions stated on the signs or markings. (c) This section does not apply to any of the following: (1) Public utility vehicles while performing a work operation. (2) The driver of any vehicle which is disabled in such a manner and to such an extent that it is impossible to avoid stopping, parking, or leaving the disabled vehicle standing on the roadway. Amended Ch. 455, State. 1987. Effective January 1, 1988. Local Regulations: Parking Privileges: Car Share or Rddesharing Programs 22507.1. (a) A local authority may, by ordinance or resolution, designate certain streets or portions of streets for the exclusive parking privilege of motor vehicles participating in a car share vehicle program or ridesharing program. The ordinance or resolution shall establish the criteria for a public or private company or organization to participate in the program, and may limit the types of motor vehicles that may be included in the program. Under the car share vehicle program a car share vehicle or ridesharing vehicle shall be assigned a permit by the local authority that allows that vehicle to park in the exclusive designated parking areas. (b) The ordinance or resolution described in subdivision (a) does not apply until signs or markings giving adequate notice thereof have been placed. (c) A local ordinance or resolution adopted pursuant to subdivision (a) may contain provisions that are reasonable and necessary to ensure the effectiveness of a car share vehicle program or ridesharing program. (d) For purposes of this section, a "car share vehicle" is a motor vehicle that is operated as part of a regional fleet by a public or private car sharing company or organization and provides hourly or daily service. Added Sec. 1, Ch. 189, State. 2006. Effective January 1, 2007. Local Regulation of State Highway: Stopping, Standing, or Parking 22506. Local authorities may by ordinance or resolution prohibit or restrict the stopping, standing, or parking of vehicles on a state highway, in their respective jurisdictions, if the ordinance or resolution is first submitted to and approvedinwritingbythe DepartmentofTransportation, except that where maintenance of any state highway is delegated by the Department of Transportation to a city, the department may also delegate to the city the powers conferred on the department. Amended Ch. 455, State.1937. Effective January 1, 1988. Local Regulations 22507. (a) Local authorities may, by ordinance or resolution, prohibit or restrict the stopping, parking, or standing of vehicles, including, but not limited tn, vehicles that are six feet or more in height (including any load thereon) within 100 feel of any intersection, on certain streets or highways, or portions thereof, during all or certain hours of the day The ordinance or resolution may include a designation of certain streets upon which preferential parking privileges are given to residents and merchants adjacent to the streets for their use and the use of their guests, under which the residents 46— Div. 11 and merchants maybe issued a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution With the exception of alleys, the ordinance or resolution shall not apply until signs or markings givmg adequate notice thereof have been placed A local ordinance or resolution adopted pursuant to this section may contain provisions that are reasonable and necessary to ensure the effectiveness of a preferential parking program (b) An ordinance or resolution adopted under this section may also authorize preferential parking permits for members of organizations, professions, or other designated groups, including, but not limited to, school personnel, to park on specified streets if the local authority determines that the use of the permits will not adversely affect parking conditions for residents and merchants in the area. Amended Sec. 1, Ch. 223, Stats. 2001. Effective January 1, 2002. Permit Parking: Private Driveway 22507.2. Notwithstanding subdivision (e) of Section 22500, a local authority may, by ordinance, authorize the owner or lessee of property to park a vehicle in front of the owner's or lessee's private driveway when the vehicle displays a permit issued pursuant to the ordinance authorizing such parking. The local authority may charge a nonrefundable fee to defray the costs of issuing and administering the permits. A local ordinance adopted pursuant to this section may not authorize parking on a sidewalk in violation of subdivision (f) of Section 22500. Amended Ch. 45, State. 1985. Effective January 1, 1986. Local Parking Regulations 22507.5. (a) Notwithstanding Section 22507, local authorities may, by ordinance or resolution, prohibitor restrict the parking or standing of vehicles on certain streets or highways, or portions thereof, between the hours of 2 a.m. and 6 a.m., and may, by ordinance or resolution, prohibit or restrict the parking or standing, on any street, or portion thereof, in a residential district, of commercial vehicles having a manufacturer's gross vehicle weight rating of 10,000 pounds or more, The ordinance or resolution relating to parking between the hours of 2 a.m. and 6 a.m. may provide for a system of permits for the purpose of exempting from the prohibition or restriction of the ordinance or resolution, disabled persons, residents, and guests of residents of residential areas, including, but not limited to, high -density and multiple -family dwelling areas, lacking adequate offstreet parking facilities. The ordinance or resolution relating to the parking or standing of commercial vehicles in a residential district, however, shall not be effective with respect to any commercial vehicle, or trailer component thereof, making pickups or deliveries of goods, wares, and merchandise from or to any building or structure located on the restricted streets or highways or for the purpose of delivering materials to be used in the actual and bona fide repair, alteration, remodeling, or construction of any building or structure upon the restricted streets or highways for which a building permit has previously been obtained. (b) Subdivision (a) of this section is applicable to vehicles specified in subdivision (a) of Section 31303, except that an ordinance or resolution adopted pursuant to subdivision (a) of this section shall not permit the parking of those vehicles which is otherwise prohibited under this code. Paradise Creek Holding Corporation 9948 Hibert Street Ste 210 San Diego CA 92131 P: 858-271-0582 F: 858-271-4522 November 4, 2014 City of National City Engineering Division Development Services Department 1243 National City Blvd National City, California 91950 P: 619-3 36-424 1 RE: Paradise Creek Holding Corporation Request for Parking District Dear Mr. Manganiello: Paradise Creek Holding Corporation owns the parcels 560-100-05, 06, 07, and 08 and has been working on developing the site into an apartment community since it bought the property back in 2006. Park Lofts was originally approved in 2006 for a 6 story 306 unit project with 334 parking spaces, A subsequent approved design in 2008 reduced the project to four stories, 222 units and 238 parking spaces which was caused by soil conditions requiring a redesign of the project from podium parking to surface parking. Finally on October 7, 2014, Park Lofts was approved for 201 units and 232 parking spaces. Paradise Creek Holding Corporation has been in discussion with City of National City since late December 2011, on setting up a parking district for the proposed project Park Lofts. Parking for this project has always been vital to making this a successful and viable project. The Park Lofts projects is seeking a parking district due to the parking report by RBF consulting on February 5, 2013, which concluded the there was a shortage of parking even though meeting the city's parking requirement for the site. Please see the attached RBF report dated February 5, 2013, as exhibit 1. Paradise Creek Holding Corporation is requesting parking district North side of 16t East Street from B Avenue to National City Blvd. and East of National City Blvd from 16th East Street to W 14th Street as shown in Exhibit 2 attached to this letter. After discussing the project with you, we are assuming the following conditions for the proposed parking district: • The new parking zone would be zone K, and would restrict cars that don't have a K zone permit from parking in the district from 7pm to 7am Monday through Sunday. • The parking fee would be $35.O0 per permit. • Park Lofts would be responsible for issuing the parking permits to their residents. • City of National City would perform a survey to review the demand for the parking in the area. • Installation of angle parking on the north side of 16th street Please let this Ietter serve as notice to start the process to create a parking district for our parcel. If you need any additional information, please let me know. Sincerely, Shaun Schmidt Project Manager for the Park Lofts Project February 5, 2013 Mr. Shaun Schmidt Paradise Creek Holding Company 9948 Hibert Street, Suite 210 San Diego, CA 92131 FIBF ■ ■ ■ CONSULTING Subject: Park Lofts at Library Village Parking District Dear Mr. Schmidt: JN 132822 RBF Consulting has developed the following framework for implementation of the Park Lofts at Downtown of National City Parking District The proposed Parking District boundary is shown in Exhibit 1. Project Description The Park Lofts at Downtown of National City is a multi -family residential project located on the east side of National City Boulevard between 15th Street and 16t' Street. The project will include 201 dwelling units and will have a mix of units consisting of 1 bedroom, 1 bedroom with den, and 2 bedroom apartments. The project would provide 227 on -site parking spaces. Parking District Needs Assessment According to the mix of residential units in the project and the National City parking code for this area of the City, the following minimum number of parking spaces is required: Required Parking Per City Code Type of Unit Number of Units Required Spaces per Unit Total Required Spaces 1 Belt -corn 78 1.0 78 1 Bedroom Witn Den 21 1.0 21 2 Bedroom 102 1.2 122 Total 201 221 N #1.-1.41F4it OA, 11 tIONL:g 70.0 ' e 1.• - '91 Oh' onti L E DLOG. MIN Sill _ 4si f5L.PG. AMA C DWG. 131..DG. ME A (31.1.:1G m,VON SMC 4 '.111 rirr al 1 , - *A, 7 7 __..„.4 t 11 '1161 COMMEIKCI AL .1= S I 0 0 I I M=. 1.1,•J r r 4.1 1 UIIH i - , it ,.. -....--„,-...,r, 4_ - \ \ 111.111'-- , E Mr. Shaun Schmidt January 23, 2013 Page 2 JN '132822 Research conducted by RBF on typical parking requirements for multi -family development similar to the Park Lofts project found that most projects of this type would generate a parking demand of 1.25 parking spaces per unit for the one bedroom and one bedroom with den and 1.65 parking spaces per unit for two bedroom units. Additionally, the multifamily units would also generate a need for visitor parking at an average rate of 0.15 spaces per unit. The resulting parking need based on our research is summarized below. Required Parking Per Research Type of Unit Number of Units Required Spaces per Unit Total Required Spaces I Bedroom 78 1.4 109 1 Bedroom With Den 21 1.4 29 2 Bedroom 102 1.8 184 Total 201 322 The parking research found that automobile ownership trends show increasing numbers of auto owned by residents on multifamily developments as households find it necessary for more than one person in the household to be employed. The project plans to over -park the City requirement by six spaces providing a total of 227 parking spaces. Compared to the projected parking demand, the project parking supply would be approximately 95 spaces short. Since the multi -family residential parking demand peaks during the evening and ovemight hours when most residents are home, the formation of a residential parking district that reserves at least 95 nearby on -street and off-street public parking spaces for project residents would satisfy the projects overnight parking demand. During the day on wookdays, most of the public parking in the District would be available for public use. Weekday residential parking demand ranges from 50 to 75 percent of the peak demand from 8:00 am to 4:00 pm and in most cases this could be accommodated by the off-street parking supply provided by the project. So during the daytime hours, most of the public on -street and off-street parking would be available for public use. It is important to also consider that as nearby infll development and more intense redevelopment occurs, there will likely be greater demand for on street public parking. This could impact the availability of parking for the Park Lofts residents if the formation of a residential parking district does not occur. Mr. Shaun Schmidt January 23, 2013 Page 3 Legal Authorization and Limitations JN 132822 The California Vehicle Code (CVC) Section 22507 allows local jurisdictions to create preferential parking permit programs as follows: "Local authorities may, by ordinance or resolution, prohibit or restrict the stopping, parking, or standing of vehicles... during all or certain hours of the day. The ordinance or resolution may include a designation of certain streets upon which preferential parking privileges am given to residents and merchants adjacent to the streets for their use and the use of their guests, under which the residents and merchants may be issued a permit or permits that exempt them from the prohibition or restriction of the ordinance or resolution. With the exception of alleys, the ordinance or resolution shall not apply until signs or markings giving adequate notice thereof have been placed. A local ordinance or resolution adopted pursuant to this section may contain provisions that are reasonable and necessary to ensure the effectiveness of a preferential parking program." The California Vehicle Code (CVC) Section 22511.5(a)(1) exempts motorists properly displaying a disabled person or disabled veteran displaying special license plates or a distinguishing placard from all preferential parking permit zone restrictions. Other exempt vehicles include: Repair, maintenance, refuse collection, utility, fuel delivery, and service vehicles being used in the course of business. Vehicles owned or operated by any government agency, or contractor of a government agency, being used in the course of business. Emergency, life support and health care vehicles being used in the course of business. Research and Examples of Joint -Use Public/Private Parking There is a wide variety of examples of residential parking districts and special residential permits that ailow joint public/private use of public parking. The most common form is residential permit parking districts that are typically located in the fringe areas of downtown commercial districts. In these cases, the residential parking district is formed to help protect the residents from spill -over parking from the commercial district. in some cases, the spill -over problem is due to a parking deficiency in the downtown area and in other cases where paid parking exists in the downtown, it is due to downtown employees looking for free Tong -term parking in the nearby neighborhoods. A few examples of Cities that have implemented residential permit parking districts include the City of San Diego, Newport Beach, Ventura, Long Beach, Pasadena, Coronado, and Oceanside. Another form of public/private use of public parking typically occurs in downtown areas where physical constraints on residential development do not allow residential projects to provide the required parking on --site. This usually requires a variance to be granted or in some cases an "in lieu" Mr. Shaun Schmidt January 23, 2013 Page 4 JN 132822 fee is paid to the City and the City in turn uses the fees to construct public parking facilities. In cities such as Knoxville, Tennessee, Roanoke, Virginia and Norfolk, Virginia for example, residents of the downtown area can purchase monthly parking permits at a reduced rate that allows them to park in public parking lots and public parking structures 24-hours a day. Yet another example involves arrangements that allow the private use of public facilities or public property. Our research found examples in the City of Sacramento and City of Redlands where private developers entered intc !cc=c agreements with the City for the use of public parking. Parking District Description As depicted in Exhibit 1, the project proposes to establish a residential parking district comprised of 103 off -site parking spaces including 38 on -street spaces and 65 off-street spaces. The 38 on -street spaces include 21 diagonal parking spaces and 6 parallel along the north side of E. 16th Street and 11 parallel parking spaces along the east side of National City Boulevard. The 65 off-street spaces are located on the east side of the project between the project and the park. Parking District Operations On -street parking would be available to the general public between the hours of 7:00 a.m. and 6:00 p.m. During these hours a parking time limit would be put into effect that would limit general public parking to either 2 hours or 3 hours to discourage Tong -term parking. No public parking would be allowed between the hours of 6:00 p.m. and 7:00 a.m. Residents of the project with valid parking permits would be exempt from the parking time limit for on -street parking and would be allowed to park overnight. The off-street parking adjacent to the park would be available to the general public during the hours of 7:00 a.m. and 9:00 p.m. which is the period that coincides with operating hours of the park. Residents of the project with valid parking permits would be allowed to park overnight but would be limited to a 6-hour parking duration between the hours of 7:00 a.m. and 6:00 p.m. This would discourage residents from parking all day and limiting the parking available to the public visiting the park. It has been proposed that the parking area would be equipped with a card activated security gate to restrict overnight parking to residents only. Parking District Signage The on -street parking within the district would need signage with the following message: "2 HOUR LIMIT 7:00 A.M. to 6:00 P.M. EXCEPT WITH VALID PERMIT" Mr. Shaun Schmidt January 23, 2013 Page 5 JN 132822 The off-street parking lot would need signage with the following message: "PUBLIC PARKING 7,00 A.M. to 9:00 P.M. NO PARKING 9:00 P.M. to 7:00 A.M. EXCEPT WITH VALID PERMIT" Signage for the on -street parking should be placed at an approximate150-foot interval. The signage for the off-street parking should be placed at the entrance to the parking lot and at four additional locations along the east and west sides of the parking lot. Parking District Permit Requirements and Fees The distribution of parking permits should be strictly limited to vehicles that are registered project residents and guests of residents. Since there are a relatively limited number of parking spaces within the district, the project may want to consider limiting the issuance of parking permits to residents of 2-bedroom units. There are 122 2-bedroom units currently proposed for the project and 103 parking spaces in the district. Alternatively, the district program could issue permits to all of the units however it is recommended that each unit be limited to one resident permit. The permit should be in the form of a placard that can be placed on the dashboard or hangtag that can be placed on the rearview mirror. This type of permit would allow the permit to be transferred between vehicles that are registered to the residents. One visitor permit should be issued to each dwelling unit that is limited to a 72-hour period for any given vehicle. Additional temporary visitor permits should be allowed to be issued on a case by case basis. The following documentation is typically required for permit applications: ® Valid Driver License Valid Vehicle Registration & License Plate Number • Proof of Residency Most residential parking districts charge fees for permits that are issued to help offset the cost of creating and managing the district. The appropriate fee for this district cannot be determined at this time but an annual fee range of $20 to $25 per resident permit and an annual fee of $5 to $10 per visitor permit would seem reasonable for this district. The City of San Diego charges a permit fee of $14 per year for their residential permit program however there are much more permits that are sold and there is an economy of scale to consider. Mr. Shaun Schmidt January 23, 2013 Page 6 Parking Permit District Management JN 132822 Parking permit districts are normally managed and enforced by the local jurisdiction. Management responsibilities for the parking permit district include the following: • Processing of parking permit applications. • Tracking distribution of resident and visitor parking permits per established limits. Collection of parking permit fees. Purchasing of hangtag/placard permits. Maintenance of parking district signage and security gate equipment. Enforcement of public parking time limits and resident and visitor district permit users. The most efficient method of parking enforcement in the parking district would be to have parking enforcement officers periodically check vehicle for displayed resident or visitor parking permits in the evening just after 6:00 pm (on -street) and 9:00 pm (off-street) and in the morning just before 7:00 am (both on -street and off-street). These are the periods during which non-resident parking violations would most commonly occur. The project could assign a "Parking District Coordinator" to assist the City with some of the management tasks. While the projects' Parking District Coordinator will not have the legal authority to issue parking tickets to motorists who violate the parking district time limits per the City ordinance, Parking District Coordinator can assist the City's law enforcement in identifying vehicles that may be repeat offenders. The primary enforcement effort to be conducted by the Parking District Coordinator will be to monitor the validity of permits being used by residents and their guests. Development of City Ordinance The project owner will need to work with the City to develop the ultimate wording for the City Ordinance that will be speck to the formation of the Park Lofts at Library Village Parking District. Additionally, the park Lofts project will need to enter into a Parking District agreement with the City of National City for the use of the park parking lot between the hours of 9:00 p.m. and 7:00 a.m. The agreement will also require consent of the City Council and the City Manager. if you have any questions pertaining to the analysis results summarized in this letter, please call me at (760) 603-6244. Sincerely, /2e-441V 494pa Robert Davis, PTP Senior Associate Transportation Services IIIMINPlaik Exhibit 2- Parking District Location m vist.AfWInA•TaMIMI- WI RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DESIGNATING RESIDENTIAL PERMIT PARKING DISTRICT "K", ESTABLISHING PROHIBITED PARKING, AUTHORIZING PERMITS AND POSTING OF SIGNS ALONG THE EAST SIDE OF NATIONAL CITY BOULEVARD BETWEEN EAST 14T" STREET AND EAST 16T" STREET, AND THE NORTH SIDE OF EAST 16T" STREET BETWEEN NATIONAL CITY BOULEVARD AND "B" AVENUE WHEREAS, the City Council established a Residential Permit Parking Program by Resolution No. 14,356; and WHEREAS, the City Council, by Resolution No. 14,357 adopted a policy for regulating said Program; and WHEREAS, the Project Manager for the Park Lofts Project, owned by the Paradise Creek Holding Corporation and located at the northeast corner of National City Boulevard and East 16' Street, has requested the establishment of a Residential Permit Parking District to better satisfy parking demand for their future tenants; and WHEREAS, at their meeting on December 10, 2014, the Traffic Safety Committee unanimously approved the staff recommendation to establish Residential Permit Parking District "K"; and WHEREAS, at its regular meeting on February 17, 2015, the City Council of the City of National City held a public hearing to consider establishment of Residential Permit Parking District "K" along the east side of National City Boulevard between East 14th Street and East 16th Street, and the north side of East 16th Street between National City Boulevard and "B" Avenue, and at that time received and considered oral and documentary evidence regarding the matter; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City that the boundaries of Residential Permit Parking District "K" be established along the east side of National City Boulevard between East 14th Street and East 16th Street, and the north side of East 16th Street between National City Boulevard and "B" Avenue, effective upon issuance of a certificate of occupancy for the Park Lofts Project or similar development project within the District boundaries. BE IT FURTHER RESOLVED that parking be prohibited for all vehicles 24 hours a day, seven days a week, except those vehicles displaying either an "Area K" residential parking permit or a disabled person's license plate. BE IT FURTHER RESOLVED that the City Manager is authorized and directed to issue, upon written application, parking permits, as per Section 6 of aforesaid Residential Permit Parking Program Policy. BE IT FURTHER RESOLVED that the City Manager is authorized and directed to post appropriate signs indicating the residential permit parking area. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 5th day of May, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 5/5/2015 — Page 201 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIP CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purpose of winding down and dissolving the JPA. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: Refer to attached staff report DEPARTMENT: Human Resources APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: This action is anticipated to result in a positive cash flow of $743,632 over a six year period. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution consenting to the dissolution of the SANDPIPA JPA and the amendment of Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report Resolution 4) - CALIFORNIA 'l''.N L,Cl iy INCORPORATED ✓ City Council Staff Report May 5, 2015 ITEM Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA. BACKGROUND A January 20, 2015 staff report to the City Council (attached) provided an update on the status of the San Diego Pooled Insurance Program Authority (SANDPIPA), a joint powers authority (JPA). As stated in the report, with the impending retirement of SANDPIPA's General Manager, the JPA's only full-time employee, the SANDPIPA Board has been engaged in succession planning efforts that were further complicated in December, 2014 with 67% of the member cities (8 of 12) submitting notices of intent to withdraw from SANDPIPA as of July 1, 2015. The following staff report provides an update on events that have occurred since the last report followed by a request for authority. DISCUSSION At its February 19, 2015 workshop, the Board considered five options (Options A — E) for moving forward given both the planned retirement of the General Manager and the possibility of up to eight member cities withdrawing from the JPA. The options were variations of two themes: maintaining SANDPIPA with modifications to the current funding model in an effort to reduce member contributions; and a transition as a whole or as individual cities to CSAC Excess Insurance Authority (CSAC EIA). CSAC EIA is a state-wide pool that was initially created for California counties. Over time, the pool expanded its membership to include California cities and other public entities. SANDPIPA currently purchases its excess layer through CSAC EIA. National City also purchases CSAC EIA Excess Workers' Compensation coverage through the California Public Entity Insurance Authority, a joint powers authority. While there are several other pools in the southern California Page 2 Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA. May 5, 2015 region, CSAC was identified as the most viable option as its structure is similar to that of SANDPIPA and because of the existing relationship between the two entities. After reviewing all five options, it was agreed that two options would be carried forward as recommended options to be considered at the next Board meeting. The Board held a meeting on March 26, 2015 and discussed the two recommendations: modify the structure of SANDPIPA in an effort to reduce costs, bringing the member contributions closer to those of CSAC EIA; and as a group, purchase coverage through CSAC for Program Year 2016 (July 1, 2015 through June 30, 2016) and begin the process of dissolving SANDPIPA. The two options were identified as Options C&D combined and Option E as follows: 1) Option C&D - Maintain the current structure of SANDPIPA, join CSAC EIA at $1 million attachment up to $50 million in coverage, reduce SANDPIPA's pool layer confidence level to 65% for the remaining $1 million pool portion, and return 50% of the available funds (dividend); or 2) Option E - Group purchase liability coverage from the CSAC EIA GL1 program for Program Year 2016 at each member's Self Insured Retention and start the run off process. SANDPIPA members would have the option to purchase directly from CSAC EIA for Program Year 2017. Quotes from CSAC EIA for each SANDPIPA member city were made available as was a run-off model for SANDPIPA. The quotes showed that for most cities, even after factoring in projected SANDPIPA dividend payments the cost of purchasing coverage through CSAC (contribution) is less than the cost of purchasing coverage (contribution) from SANDPIPA. The savings to National City is illustrated as follows: A. SANDPIPA Contribution B. Declared SANDPIPA Dividend C. Actual SANDPIPA Contribution Less Dividend (A-B) D. Estimated CSAC EIA Contribution E. Estimated Savings (C-D) $655,156 $259,086 $396,070 $248,099 $147,971 After discussion, the unanimous vote of the Board was to adopt option E, followed by other related motions intended to effectuate the chosen course of action. Page 3 Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA. May 5, 2015 March 25, 2015 SANDPIPA Board Actions Motion Vote 1 Approve SANDPIPA joining CSAC-EIA as a group purchase for liability coverage at the members' individual retentions in its GL 1 program effective July 1, 2015 for the 15/16 Program Year. Unanimous in favor 2 Approve a Resolution provided in the [Board] agenda material to effectuate a dissolution process, effective July 1, 2016 and terminate SANDPIPA' s providing liability coverage. Resolutions are to be submitted to City Councils for all 12 member cities for approval by May 21, 2015. Unanimous in favor 3 Approve extending the deadline for the rescission of Notices of Intent to Withdraw from April 1, 2015 to May 21, 2015. 11-1 in favor 4 Direct the General Manager to address the following outstanding items for presentation to the Board and discussion no later than June 30, 2015: Tail coverage, CaIPERS liability, disposition of outstanding claims, dividend payout as part of runoff, review of existing contracts, Request for Proposals for Third Party Administrator and other matters. Unanimous in favor Through these motions, it is the intent of the member cities to dissolve SANDPIPA. In year one (Program Year 2016), the cities will move as a group, with SANDPIPA as the vehicle, to CSAC EIA and the SANDPIPA Board will begin the run-off process, the process of shuttering the JPA. At this time, a six year run-off is projected. During the run-off, each of the twelve member cities will pay administrative fees to SANDPIPA associated with the run-off process. The preliminary run-off schedule also anticipates the payment of dividends of $3 million dollars each year, distributed proportionately among all member cities. In year two, each city will have the option of staying with CSAC EIA as an individual member or choosing another course of action (i.e. joining another pool or fully self -insuring). As the JPA was created by the City Councils of each member city, the vote of the Board is advisory. Execution requires a confirming vote of at least nine of the associated City Councils. As shown above, Board approved motion number 2 was to bring this matter before the City Council by May 21, 2015 for action. The proposed Council action includes consenting to an amendment to the SANDPIPA Joint Powers Agreement, Article 25, Termination and Distribution. The proposed changes are in support of the interests of the member cities, allowing for the distribution of dividends during the dissolution process; the payment of dividends to withdrawn or cancelled members, minus their share of administrative expenses; and expanding oversight of the dissolution process to the full Board of Directors, not just the Executive Page 4 Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA. May 5, 2015 Committee as it is currently written. Proposed changes to the Agreement are identified in Attachment 2 using underlining and strike out conventions. RECOMMENDATION Based on the anticipated savings, staff recommends adopting a resolution: • consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and • agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA FISCAL IMPACT The execution of the proposed actions includes a provision wherein each member city will contribute to the cost of administering the SANDPIPA run-off process. The projected administrative fee for National City is $53,188 for the first year. Factoring annual CSAC contributions, SANDPIPA administrative fees and SANDPIPA anticipated dividend payments, the projected fiscal impact to the City is a gain. As shown in Attachment 1, National City's total expenses (CSAC contributions and SANDPIPA administrative fees) are projected to be less than the anticipated dividends resulting in a positive budgetary impact. The positive cash flow over the six year run off period is: Program Year Positive Fiscal Impact* 2016 $103,924 2017 $140,141 2018 $134,896 2019 $128,756 2020 $122,185 2021 $113,730 Total $743,632 *National City's net dividend after the payment of insurance contributions and administrative fees Page 5 Resolution of the City Council of the City of National City consenting to the termination of the San Diego Pooled Insurance Program (SANDPIPA) Joint Powers Authority (JPA) effective July 1, 2016; and agreeing to amend Articles 25.A and 25.B of the SANDPIPA Joint Powers Agreement for the purposes of winding down and dissolving the JPA. May 5, 2015 Attachments: 1. SANDPIPA Run -Off Analysis (6 Year) 2. SANDPIPA Joint Powers Agreement (with proposed changes to Article 25) 3. January 20, 2015 Staff Report RUN-OFF Member Chula Vista Coronado Del Mar Encinitas Escondido Imperial Beach Lemon Grove National City Oceanside Santee Solana Beach Vista Footnotes: % of Admin 13.48% 7.4996 6.3096 7.6696 11.48% 6.28% 6.2096 7.81% 12.5896 6.7296 6.3396 7.6696 A 'Indicated' CSAC EIA Contributions at Member SIR 667,589 218,450 86,500 165,857 568,196 79,500 67,500 248,099 595,324 165,988 130,500 264,896 SANDPIPA Run -Off Analysis (6 Year) Reflecting 3% Contribution Increase each year B C D E F Declaring $3,000,000 in Dividends 454,345 218,009 90,088 241,274 339,502 158,541 58,759 405,211 541,665 228,479 34,807 230,233 PLUS 2015/16 Run -Off Admin 2015/16 Contributions Less Dividends 2016/17 Contributions Less Dividends 2017/18 Contributions Less Dividends G 2018/19 Contributions Less Dividends 2019/20 Contributions Less Dividends 2020/21 Contributions Less Dividends 91,805 305,049 249,717 266,167 284,381 303,570 326,246 51,037 51,478 16,137 20,564 25,830 31,493 38,944 42,916 39,328 6,695 7,414 8,749 10,325 13,308 52,150 (23,266) (61,099) (58,348) (54,792) (50,886) (45,209) 78,210 306,903 259,750 273,747 289,247 305,577 324,877 42,802 (36,239) (68,989) (68,481) (67,364) (66,015) (63,268) 42,229 50,969 18,330 18,494 19,247 20,220 22,561 53,188 (103,924) (140,141) (134,896) (128,756) (122,185) (113,730) 85,669 139,328 86,865 101,361 117,478 134,478 154,705 45,736 (16,755) (49,318) (46,271) (42,499) (38,401) (32,729) 43,143 138,836 107,337 109,405 112,133 115,144 119,614 52,169 86,832 51,955 57,765 64,473 71,625 80,645 3,258,399 3,000,912 681,053 938,540 477,238 546,923 628,128 714,944 825,965 MODIFIED ADMIN: (allocation to be determined) 681,053 148,200 122,000 91,000 68,500 48,500 49,500 "A": Funding @ Member SIR to a $50,000,000 Attachment 1 1 TOTAL SIX Year Contributions Less Dividends 1,735,129 184,446 85,820 (293,601) 1,760,102 (370,356) 149,820 (743,632) 734,217 (225,971) 702,470 413,295 4,131,738 Attachment 2 SAN DIEGO COUNTY CITIES JOINT POWERS AGREEMENT FOR RISK MANAGEMENT AND RELATED INSURANCE COVERAGES CREATING THE SAN DIEGO POOLED INSURANCE PROGRAM AUTHORITY FOR MUNICIPAL ENTITIES (SANDPIPA) WHEREAS, certain signatory members of the San Diego County Cities Joint Powers Agreement for Risk Management and Related Insurance Coverages desire to create a separate and independent joint powers authority for the purpose of establishing and administering an insurance program involving risk sharing; and WHEREAS, participation by eligible municipal entities shall be wholly voluntary; and WHEREAS, Government Code Section 6500 et seq. provides that two or more public agencies may, by agreement, jointly exercise any power common to the contracting parties; and WHEREAS, Government Code Section 990.4 provides that a local public entity may self -insure, purchase insurance through an authorized carrier, or purchase insurance through a surplus line broker, or any combination of these; and WHEREAS, Government Code section 990.8 provides that two or more local entities may, by a joint powers agreement, provide insurance for any purpose by any one or more of the methods specified in Government Code Section 990.4; and WHEREAS, each of the parties to this agreement desires to join together with the other parties for the purpose of pooling certain self -insured claims and losses, as provided in Government Code Section 990.8, and jointly purchasing excess insurance and administrative services in connection with an insurance program for said parties; NOW, THEREFORE, for and in consideration of the mutual advantages to be derived therefrom and in consideration of the execution of this agreement by other public entities, it is hereby agreed that San Diego Pooled Insurance Program Authority For Municipal Entities be created as follows: SAN DIEGO POOLED INSURANCE PROGRAM AUTHORITY FOR MUNICIPAL ENTITIES This agreement is made and entered into the County of San Diego, State of California, by and among the cities organized and existing under the laws of the State of California, hereinafter referred to collectively as "cities" and individually as "city," which are parties signatory to this agreement. Said cities are sometimes referred to herein as "parties." ARTICLE 1 DEFINITIONS The following definitions shall apply to the provisions of this agreement: A. "Assessment" shall mean the amount due and payable by the city in excess of the premium for valid claims. B. "Auditor" shall mean that person appointed by the board who is required to draw warranties on behalf of the authority and provide for an annual audit, in accordance with the law and the bylaws. C. "Authority" or "SANDPIPA" shall mean the San Diego Pooled Insurance Program Authority for Municipal Entities created by this agreement. D. "Board of Directors" or "Board" shall mean governing body of the Authority. E. "City" or "cities" shall mean general law or charter cities, established under the laws of the State of California, which are signatory members of the authority; provided, however, that this definition shall not be construed to prevent the Authority from extending insurance coverage to any subsidiary, conditions approved by the board. F. "Claim" shall mean demands made against the cities which are within the Authority's insurance program. G. "Clerk" shall mean the person of the Authority who is so appointed by the board under the bylaws. H. "Earned premium" shall mean earned premium as defined in the California Insurance Code. I. "Excess Insurance" shall mean that insurance which may be purchased on behalf of the Authority to protect the funds of the cities against catastrophic losses or an unusual frequency of losses during a single year. J. "Executive Committee" shall mean the Executive Committee of the board of Directors of the Authority. K. "Fiscal Year" shall mean that period of twelve months which is established as the fiscal year of the Authority. L. "Incurred Loss" shall mean total expenses for payment of a claim, including reserves therefore. M. "Insurance" shall mean self-insurance through risk -pooling funded program, and/or any commercial insurance contract, and the context requires. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 2 N. "Insurance Program" shall mean insurance and risk management programs offered by or through the Authority. O. "Insurance Year" shall mean a period of time, usually twelve (12) months, determined by the Executive Committee into which each element of the insurance program is segregated for ease in determining premiums, incurred losses, and assessments. P. "Memorandum of Insurance" shall mean the basic liability self-insurance program funded by risk -sharing, issued through the Authority in policy form. Q. "Premium" shall mean the amount determined by the Board annually as necessary to fund the insurance program of the Authority. R. "Pro forma statement" shall mean a projection of estimated losses, expenses, premiums, assessments, and other revenues for a reasonable period, for any insurance offered by the Authority. S. "Program Underwriter" shall mean an individual or legal entity, either under contract or employed by SANDPIPA, to provide underwriting services. T. "Reserves" shall mean funds not yet committed to the payment of a valid claim but held for the payment of the claims. U. "Risk Management" shall mean the process of identifying, evaluating, reducing, transferring, sharing, and eliminating risk. Risk management includes various elements of insurance, law, administration, technology, accounting, and general business to effectively manage hazards and losses to which member cities may be exposed. V. "Risk Manager" shall mean the manager of day-to-day affairs of the authority, appointed by the board. W. "Risk pooling or sharing" shall mean any common fund: (1) which is composed of cash, investments permitted by Government Code Section 53601 et seq., or other assets; (2) to which two or more members of the Authority have agreed to contribute in accordance with the terms of the contract or memorandum of insurance of insurance in which participation is voluntary; (3) from which claims and risk management costs of any contributor to that common fund shall be paid; and (4) which operates in accordance with this joint powers agreement. X. "Self-insurance" shall mean providing for claims, losses, and risk management by risk - pooling and the maintenance of reserve funds by the city. Y. "Self -insured retention" or "retained limit" shall mean the amount below which a city is liable, at its own expense, under the Memorandum of Insurance. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 3 Z. "Underwriting Committee" shall mean standing committee to be established by the Board, comprised of a chairman (elected from the Board) and two or more members -at - large from participating agencies. ARTICLE 2 PURPOSES This agreement is entered into by cities pursuant to the provisions of the Government Code Sections 990.4, 990.8, and 6500 et seq. in order to provide comprehensive and economical public liability coverage and coverage for other risks to which the Board of Directors may agree. Additional purposes are to reduce the amount of frequency of losses and to decrease the cost incurred by cities in the handling and litigation of claims. These purposes shall be accomplished through the exercise of the power of such cities jointly in the creation of a separate entity, the San Diego Pooled Insurance Program Authority For Municipal Entities (the "Authority"), to administer an insurance program pursuant to which the cities will pool certain losses, claims, and funds, jointly purchase excess insurance (if available) and administrative and other services, including claims adjusting, data processing, risk management consulting, loss prevention, legal, and related services. It is also the purpose of this agreement to provide, to the extent permitted by law, for the inclusion, at a subsequent date, of such additional cities as may desire to become parties to this agreement and members of the Authority, subject to approval by the Board of Directors. ARTICLE 3 PARTIES TO THE AGREEMENT Each party to this agreement certifies that it intends to and does contract with all other parties who are signatories of this agreement and, in addition, which such other parties as may later be added as parties to and signatories of this agreement pursuant to Article 21. Each party to this agreement also certifies that the deletion of any party from this agreement, pursuant to articles 22 and 23, shall not affect this agreement nor such party's intent to contract, as described above, with the other parties to the agreement then remaining. ARTICLE 4 TERMS OF THE AGREEMENT This agreement shall become effective upon the first day it has been executed by two cities. ARTICLE 5 CREATION OF AUTHORITY Pursuant to section 6500 et seq. of the Government Code, there is hereby created a public entity, separate and apart from the parties hereto, to be known as the San Diego Pooled Insurance Program Authority For Municipal Entities. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of the Authority shall not constitute debts, liabilities, or obligations of any party to this agreement or to any city. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 4 ARTICLE 6 POWERS OF AUTHORITY A. The Authority shall have the powers common to cities and is hereby authorized to do all acts necessary for the exercise of said common powers, including, but not limited to, any or all of the following: 1. To make and enter into contracts, including contracts of insurance and self- insurance for it's members providing the risk -pooling or sharing, whether or not subject to regulation under the insurance code, to the extent and in the manner permitted under Government Code Sections 990.4, 990.8, and 6508, or any other provisions of law; 2. To incur debts, liabilities, or obligations; 3. To acquire, hold, or dispose of property, contributions and donations of property, funds, services, or other forms of assistance from persons, firms, corporations, and governmental entities; 4. To sue and be sued in its own name; and 5. To exercise all powers necessary and proper to carry out the terms and provisions of this agreement, or otherwise authorized by law. B. Said powers shall be exercised pursuant to the terms hereof and in the manner provided by law. ARTICLE 7 BOARD OF DIRECTORS A. The Authority shall be governed by the board of Directors which is hereby established and which shall be composed of one representative from each city, who shall be selected by the city manager of that city. Each city in addition to appointing its members of the Board, shall appoint at least one alternate. Each director and each alternate shall have a staff employee of that city. The alternate appointed by a city shall have the authority to attend, participate in, and vote at any meeting of the Board when the regular member for whom he or she is an alternate is absent from said meeting. B. Each director or alternate of the board shall serve until a successor is appointed. Each director or alternate shall serve at the pleasure of the city by which he or she has been appointed. C. Each director or alternate shall have one vote. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 5 ARTICLE 8 POWERS OF THE BOARD OF DIRECTORS The Board of Directors of the Authority shall have the following powers and functions: A. The Board shall elect from its members, pursuant to Article 10 of this agreement, an Executive Committee. B. The Board may review all acts of the Executive Committee and shall have the power to modify and/or override any decision or action of the Executive Committee upon a majority vote of the entire Board of Directors. C. The Board shall review, modify, if necessary, and approve the annual operating budget of the Authority prepared by the Executive Committee, pursuant to Article 11(d). D. The Board shall receive and review periodic accounting of all funds under Articles 16 and 17 of this agreement. E. The Board shall have the power to conduct, on behalf the Authority, all business of the Authority, including that assigned to the Executive Committee which the Authority may conduct under the provisions hereof and pursuant to law. F. The Board shall have such other powers and functions as are provided for in this agreement or in the bylaws. ARTICLE 9 MEETINGS OF THE BOARD OF DIRECTORS A. Meetings. The Board shall provide for it's regular adjourned regular, and special meetings upon call of the president of the Board; provided, however, that it shall hold at least one regular meeting annually, as set forth in the bylaws. B. Minutes. The clerk of the Authority shall cause minutes of regular, adjourned regular, and special meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board and to each city. C. Quorum. A majority of the members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time. A vote of the majority of those members present at a meeting shall be sufficient to constitute action by the Board, except as otherwise specifically set forth in this agreement or in the bylaws. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 6 D. Compliance with the Brown Act. All meetings of the Board, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the provisions for the Ralph M. Brown Act, Government Code section 54950 et seq. ARTICLE 10 EXECUTIVE COMMITTEE A. There shall be an Executive Committee of the Board of Directors which shall consist of at least three members, as provided in the bylaws. The members of the Executive Committee shall include the president of the Board of Directors; the remainder of the members shall be elected by the Board of Directors from its members, as provided in the bylaws. B. Vacancies on the Executive Committee shall be filled as provided in the bylaws. ARTICLE 11 POWERS OF THE EXECUTIVE COMMITTEE The Executive Committee may be delegated the following powers: A. Determine details of and select the insurance program of the Authority. B. Determine and select all insurance, including excess insurance, necessary to carry out the programs of the Authority. C. Have Authority to contract for or develop various services for the Authority, including, but not limited to, claims adjusting, loss control, legal defense, and risk management consulting. D. Cause to be prepared the operating budget of the Authority for each fiscal year, subject to review, modification, and approval by the Board, as provided for in Article 8(c). E. Receive and act upon reports of the risk manager and committees of the Authority, as provided in the bylaws. F. The authority to hire persons as the Executive Committee deems necessary for the administration of the Authority. G. Exercise general supervisory and policy control over the risk manager. H. Direct investment of funds collected by the Authority. I. Such other powers and functions as are provided for pursuant to this agreement. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 7 ARTICLE 12 MEETINGS OF THE EXECUTIVE COMMITTEE The meetings of the Executive Committee shall be held and conducted as provided in the bylaws. The Committee shall make periodic reports to the Board of Directors, advising the Board of its decisions and activities. ARTICLE 13 OFFICERS OF THE AUTHORITY A. President and Vice President. The Board shall elect a president and vice president of the Authority at its first meeting in January of even -numbered years, each to hold office until a successor is elected. In the event the president or vice president so elected ceases to be a member of the Board, the resulting vacancy in the office of president or vice president shall be filled at the next regular meeting of the Board held after such vacancy occurs. The Executive Committee may appoint an interim president or vice president pending action by the Board of Directors. In the absence or inability of the president to act, the vice president shall act as president. The president, or in his or her absence the vice president, shall preside at and conduct all meetings of the Board and shall chair the Executive Committee. B. Treasurer. The treasurer shall be appointed by the Board. The duties of the treasurer are set forth in Articles 16 and 17 of this agreement. C. Attorney. The Board shall appoint an attorney for the Authority. D. Other Officers. The Board shall have the power to appoint, or to delegate to the Executive Committee the power to appoint, the auditor and clerk and such other officers as may be necessary to carry out the purpose of this agreement. ARTICLE 14 INSURANCE COVERAGE A. The Authority shall maintain levels of insurance coverage for cities determined by the Board of Directors to be reasonably adequate. B. The insurance coverages provided by the Authority may include protection for motor vehicle, personal injury, property damage, errors and omissions, contractual, or comprehensive general liability, or such other areas of coverage as the Executive Committee may recommend to the Board. C. Upon Request, a city tendering a claim under any risk sharing insurance program of the Authority shall be entitled to select a legal defense firm from among those acceptable to under contract with the Authority. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 8 D. The Board may arrange for a group policy to be issued for cities interested in obtaining additional coverage at an additional cost to those cities. E. The Board may arrange for the purchase of excess insurance. The Board may discontinue purchase of excess insurance if no longer available or needed to protect the Authority's funds. ARTICLE 15 IMPLEMENTATION OF THE INSURANCE PROGRAM A. Program Formation; Appointments. As soon as practicable after the effective date of this agreement, the Board of Directors shall determine the insurance coverages to be provided as permitted in Article 14, the amount of premiums therefore, established precise cost allocation plans and formulas, provide for the handling of claims, establish pro forma statements of each risk -pooling or other type of insurance program, and specify the amounts and types of excess insurance, if any, to be procured. In addition, the Board shall appoint an Underwriting Committee, Claims Review Committee, and Program Underwriter as soon as practicable. Vacancies on such committees shall be filled by action of the Executive Committee on an interim basis until such time as the Board acts to fill such vacancies. B. Premiums and Assessments. The premiums and assessments for each city for any risk - pooling program shall be recommended by the Underwriting Committee and approved by the Board. C. Annual Adjustments. The cost allocation plans and formulas adopted by the Board shall provide for an adjustment in each cities premiums following the first year of operation of each program, and annually thereafter, to produce a premium for each year, for each city, for each risk -pooling program, which shall consider the following five items: 1. The city's incurred losses for each risk pooling program; and 2. The city's share of such losses and other expended for each risk pooling program as a proportion of all cities such losses; and 3. The city's contribution to reserves, including reserves for incurred -but -not reported losses, for each risk -pooling program; and 4. The city's share of costs to purchase excess insurance, if any; and 5. The city's share of costs to purchase any additional coverage, as provided in article 14(c). D. Notice of Premiums. Premium adjustments shall be made annually, and notices of premiums shall be distributed at least sixty (60) days prior to the close of each insurance SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 9 year. All premiums shall be due at payable within thirty (30) days after the effective date of coverage, except as provided in Article 20. E. Payment of premiums or Assessments Over Time. Inasmuch as some cities may experience an unusual frequency of losses during a single insurance year which would increase their subsequent premium substantially above the premium for that risk sharing program for the insurance year, or result in an assessment, and cause budgetary problems, the Board may allow for payment of a portion of such subsequent premium or assessment to be made over a period of time not to exceed five years, with reasonable interest. F. Underwriting Practices. Underwriting practices shall be generally consistent with industry standards in order to stabilize premiums and permit purchases of excess coverage, and other coverages supplemental to the Memorandum of Insurance. 1. Underwriting Committee. All matters dealing with the scope of coverage and limits of liability provided under the Memorandum of Insurance shall be the primary responsibility of the standing committee established by the Board called the "Underwriting Committee." The Committee shall also be responsible for recommending premiums and assessments to the Board. The Underwriting Committee shall receive advice from the Program Underwriter Decisions of the Underwriting Committee will be reviewed and acted upon by the Board. A majority of vote of the entire Board shall be required to overrule a decision if the Underwriting Committee in all matters. 2. Program Underwriter. The program Underwriter selected by the board shall be independent of any broker or insurer with contracts with the Authority and shall not be a staff employee of any party. The Program Underwriter shall advise the Authority concerning its underwriting decisions. 3. Limits. The limits of liability offered under the Memorandum of Insurance shall be established by the underwriting committee, using the following general guidelines: a. Per -occurrence limits shall approximate two times the annual premiums collected under the program. The limits of liability shall be established annually (at each anniversary) and shall not be amended with mid-term addition or deletion of insurance. b. Annual aggregate limits shall approximate four times the annual premiums collected under the Memorandum of Insurance. The purpose of this limitation is to assure that potential assessments are limited to a maximum relative to the annual aggregate exposure. The program Underwriter shall recommend limits of liability to the Underwriting Committee. The Underwriting Committee shall approve, disapprove, or modify such recommendation with just cause. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 10 4. Assessments. In the event assessments are necessary, the Program Underwriter shall make recommendations to the Underwriting Committee. The committee, with good cause, may amend, reject, or accept the proposed assessment, and make a recommendation to the board. In the event a recommended assessment is reduced or rejected, and alternate funding mechanism shall be adopted by the Board as necessary to assure solvency of the program. The assessment amount shall be allocated based on the following criteria: 1. The extent by which any city's losses have exceeded its contribution to the insurance program. 2. In any insurance year, the ratio of a city's claims pending to all cities' claims pending. 3. In any insurance year, the ratio of a city's premiums and other contributions to the total therefore of all cities. G. Assessment Payment. Assessments are due and payable within 30 days of date of mailing of notice by the Board. H. Exhaustion of Annual Aggregate Limits. In the event annual aggregate limits ate reached for any insurance year, claims payments shall be made proportionally, based on the ratio total claims under the program bear to the annual aggregate limits under the Memorandum of Insurance. ARTICLE 16 ACCOUNTS AND RECORDS A. Annual Budget. The Authority shall annually adopt an operating budget, pursuant to Article 8(c) of this agreement. B. Funds and Accounts. The treasurer of the Authority shall establish and maintain such funds and accounts as required by the Executive Committee and as required by good accounting practice. Books and records of the Authority in the hands of the treasurer shall be open to any inspection at all reasonable times by authorized representatives of cities and as otherwise required by law. C. Treasurer's Report. The treasurer, within 120 days after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to the Board and to each city. D. Annual Audit. The auditor shall provide for a certified, annual audit of the accounts and records of the Authority, which audit shall be made by a certified public accountant and SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 11 shall conform to generally acceptable auditing standards. A report thereof shall be filed as a public record with each of the cities. Such report shall be filed within six months of the end of the year under examination. ARTICLE 17 RESPONSIBILITY FOR MONIES A. The treasurer of the Authority shall have the custody of and disburse the Authority's funds. He or she shall have the authority to delegate the signatory function of treasurer to such persons as are authorized by the Board. B. A bond in the amount determined adequate by the Board shall be required of all officers and personnel authorized to disburse funds of the Authority, such as bonds to be paid for by the Authority. C. The treasurer of the Authority shall assume the duties described in Government Code Section 6505.5, including: 1. Receive and acknowledge receipt for all money of the Authority and place it in the treasury of the Authority. 2. Be responsible, upon his and her official bond, for the safekeeping and disbursement of all of the Authority money so held by him or her; 3. Pay, when due, out of money of Authority so held by him or her, all sums payable on outstanding bonds and coupons of the Authority; 4. Pay any other sums due from Authority money only upon warrants approved by the presidents of the Board or his or her designee and the risk manager. The warrants shall be drawn by the auditor, who shall be selected by the Board in accordance with the bylaws and laws. 5. Verify and report monthly to the Authority and to cities the amount of money held for the Authority, the amount of receipts since the last report, and the amount paid out since the last report. D. The treasurer shall deposit the funds of the Authority in accordance with the investment policy required by law, and approved by the Board, in those instituting and investments permitted pursuant to Government Code section 53601 et seq. ARTICLE 18 RESPONSIBILITIES OF THE AUTHORITY The Authority shall perform the following functions in discharging its responsibilities under this agreement: SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 12 A. Provide an insurance program, as necessary, including, but not limited to, a self-insurance risk sharing fund, and commercial insurance (which may include excess coverage and umbrella insurance), by negotiation, bid, or purchases. B. Assist cities in obtaining insurance coverage for risks not included within the insurance program of the Authority, as permitted in Article 14(C). C. Assist each city with the implementation of risk management programs related to risks covered by the Authority's insurance program within the city. D. Provide loss prevention and safety consulting services to cities, as required. E. Provide claims adjusting and subrogation services for claims covered by the Authority's insurance program, as required. F. Provide loss analysis and control by the use of statistical analysis, data processing, and record and file -keeping services, in order to identify high exposure operations and to evaluate proper levels of self -insured retention (as to risk -sharing programs) and deductibles (as to commercial insurance). G. Conduct risk management audits to review the participation of each city in the insurance program. H. The Authority shall have such other responsibilities as deemed necessary by the Board of Directors in accordance with this agreement. ARTICLE 19 RESPONSIBILITIES OF CITIES Cities shall have the following responsibilities: A. Each city shall appoint a representative and at least one alternate to the Board of Directors, pursuant to Article 7 of this agreement. B. Each city shall maintain an active safety program and shall consider all recommendations of the Authority concerning unsafe practices. C. Each city shall maintain its own set of records in all categories of risk covered by the insurance program of the Authority to insure accuracy of the Authority's loss reporting system until no longer deemed necessary by the Board. D. Each city shall pay its premium, and any assessment, within thirty (30) days of the invoice date. After withdrawal or termination, each city shall pay promptly to the Authority its share of any additional assessment when and if required of it by the Executive Committee under Article 24 or 25 of this agreement. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 13 E. Each city shall provide the Authority with such other information or assistance as may be necessary for the Authority to carry out the insurance program under this agreement. F. Each city shall, in any and all ways, cooperate with assist and assist the Authority, and any insurer of the Authority, in all matters relating to this agreement and covered claims and will comply with all bylaws, rules, and regulations adopted or approved by the Board of Directors. ARTICLE 20 INTERIM PERIOD AND EFFECTIVE DATE OF PROGRAM A. Interim Period. Concurrently with approval of this agreement, each city shall approve and accept the proposed premium, fee quote, and Memorandum of Insurance from Driver Insurance. Such approval and acceptance shall be conditioned upon the formation of the Authority and the Authority's approval of the proposed premium fee and Memorandum of Insurance. Each city shall have thirty (30) days from the date of receiving such items in writing to consent by resolution to enter the Authority and accept the provisions of the Memorandum of Insurance. B. Effective Date. The proposed Memorandum of Insurance shall state that it shall be effective as of April 1, 1986. ARTICLE 21 NEW MEMBERS The Authority shall allow entry into its insurance program by new members only upon approval by the Board, or by the Executive Committee if specifically delegated such authority by resolution of the Board, which resolution may impose such conditions or limitations upon such authority of the Executive Committee as the Board deems appropriate. Cities entering under this article shall be required to pay their share of the organizational expenses, as determined by the Board, including expenses necessary to analyze their loss data and determine their premiums. ARTICLE 22 WITHDRAWAL After an initial one-year, noncancellable commitment to the Memorandum of Insurance, a city may withdraw, provided it has given the Authority a six-month written notice of its intent to withdraw from this agreement and the Memorandum of Insurance. ARTICLE 23 CANCELLATION Notwithstanding the provisions of Article 22, the Authority shall have the right to cancel, for good cause, any city's participation in the Authority and Memorandum of Insurance upon a two- thirds vote of the entire Board of Directors, provided that a reasonable time shall be afforded, in the discretion of the Board of Directors, to place coverage elsewhere. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 14 ARTICLE 24 EFFECT OF WITHDRAWAL A. The withdrawal of any city from this agreement shall not terminate the same, and a city, by withdrawing, shall not be entitled to payment or return of any earned premium, consideration, or property paid or donated by the city to the Authority, or to any distribution of assets, except as provided in Article 25(c). B. The withdrawal or cancellation of any city after the effective date of the Memorandum of Insurance or other elements of the insurance program shall not terminate its responsibility to contribute its share of premium or funds to the insurance program of the Authority, until all claims or other unpaid liabilities covering the period the city was a participant have been finally resolved and a determination of the final amount of payments due by the city or credits to the city for such period has been made by the Executive Committee. In connection with this determination, the Executive Committee may exercise similar powers to those provided for in Article 25(b) of this agreement. ARTICLE 25 TERMINATION AND DISTRIBUTION A. This agreement may be terminated any time during the first year by the written consent of all cities and thereafter by the written consent of three -fourths of the cities; provided, however, that this agreement and the Authority shall continue to exist for the purpose of disposing of all claims, distribution of dividends, distribution of assets, and all other functions necessary to wind up the affairs of the authority. Withdrawn or cancelled members are entitled to participate in dividend distributions after accounting for their Board determined share of administrative expenses. B. The Executive Committee Board of Directors is vested with all powers of the Authority for the purpose of winding up and dissolving the business affairs of the Authority. These powers shall include the power to require cities, including those which were signatory hereto at the time a claim arose or was incurred, to pay their share of any additional assessment, in accordance with loss allocation formulas for final disposition of all claims and losses covered by this agreement. A city's share of such assessment shall be determined on the same basis as that provided for assessments in Article 15(c) and (d) of this agreement. C. Upon termination of this agreement, all assets of the Authority shall be distributed only among the parties that have been signatories hereto, including any of the cities which previously withdrew pursuant to Article 22 or were canceled pursuant to Article 23 of this agreement, in accordance with and proportionate to their cash contributions (including premium payments and property at market value when received) made during the term of this agreement. The Executive Committee shall determine such distribution within six months after disposal of the last pending claim or loss covered by this agreement. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 15 D. In the absence of an Executive Committee, the Risk Manager shall exercise all powers and authority under this Article. The decision of the Executive Committee or Risk Manager under this article shall be final. ARTICLE 26 PROVISION FOR BYLAWS AND PLAN DOCUMENT As soon as practicable after the first meeting of the Board of Directors, the Board shall cause to be developed and shall adopt Authority bylaws and a plan document to govern the day-to-day operations of the Authority. Each city shall receive a copy of any bylaws, plan document, or other document developed under this article. ARTICLE 27 NOTICES Notices to cities hereunder shall be sufficient if delivered to the clerk of the respective city. ARTICLE 28 ENFORCEMENT The Authority shall have the right to enforce this agreement. If any suit or other proceeding or arbitration is brought by the Authority, or any member, to enforce this agreement, the prevailing party shall be entitled to recover costs and expenses, including reasonable attorneys' fees. No court proceedings shall be initiated by the Authority, affected member, or withdrawn member agency, other than for the collection or return of assessments or premiums. Other disputes shall be resolved as provided in the bylaws. ARTICLE 29 INVALIDITY Should any portion, term, condition, or provision of this agreement be determined by a court of competent jurisdiction to be illegal and in conflict with any law of the State of California, or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portion, terms, conditions, and provisions shall not be affected thereby. ARTICLE 30 TORT LIABILITY Section 895.2 of the Government Code imposes certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement as defined in Section 895 of said Code. Therefore, the parties hereto, as between themselves pursuant to the authorization contained in Sections 895.4 and 895.6 of the Government Code, each assumes the full liability imposed upon it or any of its officers, agents or employees by law for injury caused by a negligent or wrongful act or omission occurring in the performance of the Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. To achieve this purpose each party indemnifies and hold harmless the other party for any loss, SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 16 cost or expense that may be imposed upon such other party solely by virtue of Section 895.2 of the Government Code. Upon exhaustion of aggregate policy limits, as described in Article 15, under the Memorandum of Insurance (and excess insurance, if obtained) for any insurance year, no city or party shall be assessed or held in any way responsible for the claims or losses of any other city which are excess of such limits; and any expenses that may reasonably be incurred as a result of such excess claims. Accordingly, this agreement does not affect city claims processing or payment after exhaustion of aggregate policy limits; however, such claims management procedures may be considered by the Authority in evaluating the conformance of city risk management practices with Authority standards. ARTICLE 31 CLAIMS, LITIGATION, OR JUDGMENTS AGAINST THE AUTHORITY A. Defense of Claims. As to any claim or action against the Authority which is based on or arises out of an occurrence involving an officer or employee of the Authority during the course and in the scope of such duties, who is also an officer or employee of a city, such claim or action against the Authority will be defended by the Authority to the extent required by law. Such claims or actions shall not be considered claims or actions against such city solely as a result of employment by the Authority. B. Claims and Judgment Against the Authority. Claims and judgments against the Authority shall be paid from, or charged to, the appropriate coverages or self -insured funds the Authority has established against such claims, judgments or losses. Such amounts shall be paid from the Authority's own coverage or self -insured funds. C. Arbitration. Any differences, claims or matters in dispute arising between or among members shall, if such differences arise out of this agreement or the bylaws, be submitted by such members to arbitration by the American Arbitration Association or its successor under the pertinent provisions of the laws of the State of California relating to arbitration, except as provided below. The decision of the arbitrator(s) may be entered as a judgment in any court of the State of California or elsewhere. Costs of arbitration, including reasonable attorneys' fees, shall be recoverable in arbitration. D. Authority Representation Conflicts. Any differences, claims or matters in dispute arising between or among members shall, if such differences do not arise out of this agreement or the bylaws, be handled as follows: 1. After being notified in writing that one member agency has filed a formal claim against another in accordance with provisions of the Government Code, the Authority can no longer act on behalf of either member insofar as the case giving rise to the claim is concerned if the claim involves a risk covered by the Memorandum of Insurance, or other risk -sharing insurance policy of the Authority in which each of the involved members is a participating member. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 17 2. Conversely, the Authority may continue to act on behalf of a participating member, even after receipt of written notice of a formal claim filed by one member agency against another, provided the claim only involves a risk -sharing insurance policy of the Authority in which only one of the involved member agencies is participating. In any case falling within the boundaries of (1) or (2) above, the Authority may, in its discretion, act on behalf of one or all involved members, provided that the Authority first obtains the written consent of each involved member; provided that the failure of the Authority to act on behalf of any member under this section shall not affect the Authority's obligation to provide coverage, including coverage of legal defense costs under the Memorandum of Insurance or other risk - sharing insurance of the Authority. ARTICLE 32 PROHIBITION AGAINST ASSIGNMENT No city may assign any right, claim, or interest it may have under this agreement, and no creditor, assignee or third -party beneficiary of any city shall have any right, claim, or title to any part, interest, fund, premium, or asset of the Authority. ARTICLE 33 AGREEMENT COMPLETE The foregoing constitutes the full and complete agreement of the parties. There are no oral understandings or agreements not set forth in writing herein. IN WITNESS WHEREOF, the parties hereto have first executed this agreement by authorized officials thereof on the date indicated below: City of Chula Vista City of Coronado By: By: Authorized by Resolution No. Authorized by Resolution No. City of Del Mar City of Encinitas By: By: Authorized by Resolution No. Authorized by Resolution No. City of Escondido City of Imperial Beach By: By: Authorized by Resolution No. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) Authorized by Resolution No. 18 City of Lemon Grove City of National City By: By: Authorized by Resolution No. Authorized by Resolution No. City of Oceanside By: City of Santee By: Authorized by Resolution No. Authorized by Resolution No. City of Solana Beach By: City of Vista By: Authorized by Resolution No. Authorized by Resolution No. SANDPIPA Joint Powers Agreement April 1, 1986 (with proposed 2015 amendments to Article 25) 19 Attachment 3 4) - CALIFORNIA V NAL CIr'r INCORPORATED ✓ City Council Staff Report January 20, 2015 ITEM Staff Report: Report on the Status of the San Diego Pooled Insurance Program Authority (SANDPIPA) BACKGROUND On September 23, 1986, the City Council of the City of National City adopted Council Resolution 15,088 authorizing the City to join the newly created San Diego Pooled Insurance Program Authority (SANDPIPA). SANDPIPA was created as a Joint Powers Authority (JPA) under the provisions of Government Code Sections 990.4, 990.8 and 6508 for the purpose of establishing and administering an insurance program involving risk sharing; to reduce the amount of frequency of losses; and to decrease the cost incurred by cities handling and litigation of claims. Under the provisions of the joint powers agreement, cities pool certain losses, claims, and funds, and jointly purchase excess insurance, administrative and other services. In 1993, SANDPIPA hired a full-time General Manager to handle day to day operations of the JPA, including liability claims monitoring, fiscal oversight, broker management and industry oversight of SANDPIPA. Work is performed from the General Manager's home office. Underwriting, bookkeeping, legal counsel, audit services (claims and financial), and actuarial analysis services are provided by contractors. The JPA is governed by a Board that is comprised of one representative and an alternate from each member city. Today the JPA has twelve member cities: • Chula Vista • Escondido • Oceanside • Coronado • Imperial Beach • Santee • Del Mar • Lemon Grove • Solana Beach • Encinitas • National City • Vista DISCUSSION Having received notice from the General Manager of her intent to retire within an approximate 24 month period, the SANDPIPA Board began an exploratory process of succession planning. Page 2 Staff Report — Report on the Status of the San Diego Pooled Insurance Program Authority (SANDPIPA) January 20, 2015 Contracting for the services of Bickmore, a risk management consulting firm as the facilitator, the board explored its range of options: maintaining the current program model; enhancing the current model by adding an Assistant General Manager and renting formal office space; merging the JPA with another existing pool; contracting with a firm for pool administration; and dissolving of the JPA. In a recent action, the majority of the Board voted to contract for pool administration in lieu of hiring a new employee General Manager. The change is intended to provide increased access to data systems, and provide enhance support to the Board that comes with working with a firm with a depth of employees (verses one in-house staff position). The change could increase responsiveness to member cities and strengthen the JPA's ability to respond to industry shifts. The change would also eliminate the JPA's employment liability. Independent of the Board's succession planning, exercising the provision of Article 22 of the joint powers agreement, a member City submitted formal notice of its intent to withdraw from the JPA as of July 1, 2015. The intent of the notice was to provide said City with the opportunity to explore other alternatives that might be more economically advantageous to their circumstances. Notices of intent are not final and can be withdrawn with the consent of the Board. Given the notice, the Board made a decision to analyze the impact the withdrawal would have on the other cities remaining in the JPA. The Board also agreed to allow other individual member cities to seek initial quotes from the State insurance pool. Whereas SANDPIPA is a small regional risk sharing pool, the State pool includes member counties and cities across California thus, the State pool has greater buying power. The full matter was scheduled for discussion at the Board's January 29, 2015 meeting. Initial, non -binding estimates were received from the State pool in December, 2014, and distributed to the Board. These early estimates indicate that most member cities, including National City could likely see a reduction in premium costs by moving to the State pool. In late December, 2014, the City of National City became aware that seven other cities submitted notices of intent to withdraw also as of July 1, 2015. The most recent financial data provided November 6, 2014 shows that the JPA is fiscally healthy. However, it can be assumed that if 67% of the member cities (8 of 12) opt to withdraw, the program will no longer be viable. Given that, at the direction of the City Manager, as a preservation of rights and as a protection of the City's interests, on December 26, 2014 the City of National City submitted a notice of intent to withdraw effective July 1, 2015. It is still National City's desire to work with the other member cities to determine the best course of action for the JPA, considering the interests of all member cities. Again, the notice was submitted as a preservation of rights and can be withdrawn. All information received to date is preliminary, requiring more extensive analysis. As stated above, there is a Board meeting scheduled for January 29, 2015. It is anticipated that options will be discussed, including the process and impact of dissolving the JPA should that become necessary. While dissolution was not the course of action adopted by the Board, current circumstances (the potential loss of 67% of current membership) will likely warrant a revisiting of that option by the Board. In addition, staff will continue our own internal analysis and review Page 3 Staff Report — Report on the Status of the San Diego Pooled Insurance Program Authority (SANDPIPA) January 20, 2015 of options. This report is intended to provide a preliminary overview of the current situation. As more information becomes available, additional detailed reports will be provided to the City Council as well as requests for direction. RECOMMENDATION Accept and file the report. FISCAL IMPACT There is no fiscal impact associated with this report at this time. A fiscal analysis will provided in future reports. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY CONSENTING TO THE TERMINATION OF THE SAN DIEGO POOLED INSURANCE PROGRAM (SANDPIPA) JOINT POWERS AUTHORITY (JPA), EFFECTIVE JULY 1, 2016; AND AGREEING TO AMEND ARTICLES 25.A AND 25.B OF THE SANDPIPA JOINT POWERS AGREEMENT FOR THE PURPOSE OF WINDING DOWN AND DISSOLVING THE JPA WHEREAS, the City is a member of a joint powers authority, the San Diego County Cities Joint Powers Agreement For Risk Management Services and Related Insurance Coverages Creating the San Diego Pooled Insurance Program Authority for Municipal Entities (SANDPIPA); and WHEREAS, the SANDPIPA Board, representing the member agencies, has determined that it is in the best interest of SANDPIPA members, and in the public interest, that SANDPIPA be terminated and its assets distributed to members per the Joint Powers Agreement; and WHEREAS, the City hereby agrees to an amendment of the Joint Powers Agreement by amending Article 25.A to add "distribution of dividends," after "disposing of all claims", so that the Board of Directors is expressly authorized to continue to distribute dividends, in accordance with the "plan document" referenced in Article 26, during the period of winding up and dissolving the business affairs of the Authority; and WHEREAS, the following language is added to Section 25.A: "Withdrawn or cancelled members are entitled to participate in dividend distributions after accounting for their Board determined share of administrative expenses." WHEREAS, the City hereby agrees to an amendment of the Joint Powers Agreement, substituting "the Board of Directors" for "The Executive Committee" in Article 25.B of the Joint Powers Agreement, so that powers of the Authority for purposes of winding up and dissolving the business affairs of the Authority will be vested in the Board of Directors. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby agrees to the amendments to the JPA, paragraphs 25.A and 25.B, as stated in the recitals above and as set forth in the Agreement with the proposed changes attached to the staff report. BE IT FURTHER RESOLVED that the City Council hereby provides its written consent to the termination of SANDPIPA per Article 25 of the Joint Powers Agreement, effective July 1, 2016, with SANDPIPA to continue to exist for the purpose of disposing of all claims, distribution of dividends, distribution of assets, and all other functions necessary to wind up the affairs of the Authority. BE IT FURTHER RESOLVED that the City Clerk is directed to communicate this Resolution to SANDPIPA. [Signature Page to Follow] Resolution No. 2015 — Page Two PASSED and ADOPTED this 5' day of May, 2015. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney CC/CDC-HA Agenda 5/5/2015 — Page 233 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting the donation of butterfly sculptures for Kimball Park, Las Palmas Park, and Butterfly Park valued at $20,000 from the San Diego Museum of Art, consistent with City Council's Donation Ac CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 5, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting the donation of butterfly sculptures for Kimball Park, Las Palmas Park, and Butterfly Park valued at $20,000 from the San Diego Museum of Art, consistent with City Council's Donation Acceptance Policy No. 204. (Community Services) PREPARED BY: okudrey Denham PHONE: 1619-336-4243 EXPLANATION: (See attached staff repori DEPARTMENT: Community Development APPROVED BY: "'- z FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. ( APPROVED: (N/I ENVIRONMENTAL REVIEW: (N/ ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Acceptance of donation. BOARD / COMMISSION RECOMMENDATION: Acceptance of gift recommended by the Public Art Committee on April 28, 2015. ATTACHMENTS: 1. Staff Report 2. PowerPoint Presentation Staff Report Resolution of the City Council of the City of National City accepting the donation of butterfly sculptures for Kimball Park, Las Palmas Park, and Butterfly Park valued at $20,000 from the San Diego Museum of Art, consistent with City Council's Donation Acceptance Policy No. 204. Background In March 2014, the San Diego Museum of Art determined that National City was a fitting community in which to present its Open Spaces Program, funded by the James Irvine Foundation in the amount of $20,000. The Open Spaces Program is community driven and residents of selected cities have the opportunity to attend workshops with chosen artists. During workshops a dialogue is created to brainstorm ideas about possible public art for the community. Feedback is collected and the artists translate the community's ideas into proposals for public art. In an effort to solicit feedback on possible public art projects in National City the San Diego Museum of Art sponsored four community workshops from July 2014 to October 2014, gave a presentation at the November 2014 Las Palmas Neighborhood Council meeting and presented at the Neighborhood Council quarterly breakfast. Through this collaborative effort, the community elected to install butterfly sculptures in the arts district, Kimball Park, Las Palmas Park, Butterfly Park and Olivewood Gardens. The requirement of the Open Spaces Program is to have the Artwork installed by the end of June 2015 or the funds will be lost. All artwork, materials, and labor, including installation, are a donation to the City of National City. Throughout this process the Open Spaces Program in National City has had two prior Artist -in -Residence, Alexander Jarman and Miguel Angel Godoy as well as a Lead Artist Crystal Mercado. The current Artist -in -Residence is Roberto Salas. The Open Spaces Program in National City consists of the use of reflective vinyl to create beautiful patterns and textures on huge aluminum cutouts of butterflies. Approximately, 28 butterfly sculptures will be displayed on 7 foot high telescopic tubing that will be displayed along designated parks in National City. During, the day these sculptures will be filled with bright patterns and at night will be illuminated by car lights. Artist, Roberto Salas plans to have these pieces start in Butterfly Park and then migrate to Las Palmas and Kimball Park symbolizing the metamorphosis movements that are being organized by National City community members with the influence of the Kitchenistas and Olivewood Gardens & Learning Center. Public Art Committee Recommendation The Public Art Committee voted unanimously on April 28, 2015 to approve the butterfly sculptures for Kimball Park, Las Palmas Park, and Butterfly Park. Staff Recommendation Acceptance of donation. RESOLUTION NO. 2015 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE DONATION OF BUTTERFLY SCULPTURES VALUED AT $20,000 FROM THE SAN DIEGO MUSEUM OF ART CONSISTENT WITH CITY COUNCIL POLICY NO. 204 WHEREAS, the San Diego Museum of Art (the "Donor") desires to donate butterfly sculptures by the artist Roberto Salas that are valued at $20,000; and WHEREAS, the 30 butterfly sculptures will be located in Kimball Park, Las Palmas Park, and Butterfly Park; and WHEREAS, this donation is in compliance with City Council Policy No. 204, "Donation Acceptance Policy", and shall vest title in the art work with the City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby accepts the donation of the butterfly sculptures by artist Roberto Salas valued at $20,000 from the San Diego Museum of Art, consistent with City Council Policy No. 204. PASSED and ADOPTED this 5th day of May, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor