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Agenda Packet Draft 8-4-15
AGENDA OF AN ADJOURNED REGULAR MEETING - NATIONAL CITY CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OFTHE CITY OF NATIONAL CITY 4,- CALIFORNIA ^� NATIONAL CITY `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, AUGUST 4, 2015 - 5:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of CC/CDC-HA Agenda 8/4/2015 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. CC/CDC-HA Agenda 8/4/2015 - Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS PRESENTATIONS INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 1. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of . (City Clerk) 2. Resolution of the City Council of the City of National City approving a Side Letter Agreement to Article 7 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association, Sick Leave With Pay. (Human Resources) 3. Resolution of the City Council of the City of National City approving an amendment to the salary schedule for the Municipal Employees' Association employee group to include salary bands for the newly created classifications of Administrative Technician at $3,341.17 - $4,061.22, monthly (range 095), and Police Dispatch Supervisor at $5,273.75 - $6,410.28 (range 145). (Human Resouces) 4. Resolution of the City Council of the City of National City authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $2,500 from SDG&E's 2015 SAFE San Diego philanthropic giving initiative for the National City Community Emergency Response Team (CERT). (Fire) 5. Resolution of the City Council of the City of National City authorizing the installation of 50 feet of red curb "No Parking" on the south side of E. 30th CC/CDC-HA Agenda 8/4/2015 — Page 4 Street, west of "F" Avenue and 20 feet of red curb "No Parking" on the south side of E. 30th Street, east of "F" Avenue to enhance visibility and egress onto E. 30th Street (TSC 2015-09) (Engineering/Public Works) 6. Resolution of the City Council of the City of National City authorizing the installation of red curb "No Parking" at MTS bus stops citywide for safety and Americans with Disabilities Act (ADA) compliance (TSC 2015-10) (Engineering/Public Works) Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2323 E. 14th Street (TSC 2015-11) (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue (TSC 2015-12) (Engineering/Public Works) 9. Resolution of the City Council of the City of National City authorizing the Mayor to execute Change Order No. 6 to the Kimball Tower Boiler Replacement Project contract (CIP No. 13-05) with ACCO Engineered Systems, Inc. in the amount of $21,101.00 to procure and install a booster pump to provide additional water pressure and flow to service the upper floors of the building with hot water. (Engineering/Public Works) 10. Resolution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $425,000 through the San Diego Association of Governments for the Euclid Bicycle and Pedestrian Enhancements project, 2) accepting the terms of the Grant Agreement, 3) authorizing the City Manager to execute the Grant Agreement, and 4) establishing corresponding revenue and expenditure accounts. (Engineering/Public Works) 11. Resolution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $875,000 through the San Diego Association of Governments for the Division Street Road Diet project, 2) accepting the terms of the Grant Agreement, 3) authorizing the City Manager to execute the Grant Agreement, and 4) establishing corresponding revenue and expenditure accounts. (Engineering/Public Works) 12. A resolution of the City Council of the City of National City to participate in the Institute for Local Government Beacon Award: Local Leadership Toward Solving Climate Change. (Planning) 13. Resolution of the City Council of the City of National City consenting to the inclusion of properties within the City of National City's jurisdiction in the CC/CDC-HA Agenda 8/4/2015 — Page 5 California Home Finance Authority's PACE program to finance renewable energy generation, energy and water efficiency improvements and electric vehicle charging infrastructure, authorizing the Authority to levy assessments, impose contractual assessment liens and finance eligible improvements on those properties, approving membership in the California Home Finance Authority, and authorizing the Mayor to execute the Indemnification and Insurance Agreement. (Housing, Grants, and Asset Management) 14. Resolution of the City Council of the City of National City consenting to the inclusion of properties within the City of National City's jurisdiction in the California Home Finance Authority Community Facilities District No. 2014- 1 (Clean Energy) to finance renewable energy improvements, energy efficiency and water conservation improvements, and electric vehicle charging infrastructure. (Housing, Grants, and Asset Management) 15. Warrant Register #47 for the period of 05/13/15 through 16. Warrant Register #48 for the period of 05/20/15 through 17. Warrant Register #49 for the period of 05/27/15 through 18. Warrant Register #50 for the period of 06/03/15 through 19. Warrant Register #51 for the period of 06/10/15 through amount of $584,399.83 (Finance) amount of $612,864.43 (Finance) amount of $2,120,505.50 (Finance) amount of $891,590.01 (Finance) amount of $2,515,323.15 (Finance) 05/19/15 in the 05/26/15 in the 06/02/15 in the 06/09/15 in the 06/16/15 in the 20. Warrant Register #52 for the period of 06/17/15 through 06/23/15 in the amount of $2,099,803.33 (Finance) 21. Investment transactions for the month ended May 31, 2015 (Finance) 22. Temporary Use Permit — 14th Annual 9/11 Remembrance Ceremony hosted by the National City Fire Department at 343 E. 16th Street on September 11, 2015 from 6:00 a.m. to 10:00 a.m. This is a city -sponsored event. (Neighborhood Services) PUBLIC HEARINGS ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS CC/CDC-HA Agenda 8/4/2015 - Page 6 23. Resolution of the City Council of the City of National City reducing the property tax rate for bonded indebtedness for Fiscal Year 2016 from 0.96 cents per $100 of assessed valuation to 0.92 cents. (Finance) NEW BUSINESS 24. League of California Cities Annual Conference - Designation of Voting Delegate and Alternate(s) 25. Notice of Decision - Planning Commission approval of a Conditional Use Permit for the expansion of the existing area approved for beer and wine sales at Royal Mandarin Restaurant located at 1132 East Plaza Blvd., suite 205-208 (Applicant: Mario Woo) (Case File 2015-09 CUP) (Planning) 26. Notice of Decision - Planning Commission approval of a Zone Variance to allow a parking space in the front yard setback for a single-family home located at 1926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) (Planning) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission -Housing Authority of the City of National City - Tuesday - August 18, 2015 - 6:00 p.m. - Council Chambers - National City, California CC/CDC-HA Agenda 8/4/2015 — Page 7 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving a Side Letter Agreement to Article 7 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association, Sick Leave With Pay. (Human Resources CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving a Side Letter Agreement to Article 7 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association, Sick Leave With Pay. PREPARED BY: Stacey Stevenson DEPARTMENT: Human Resources PHONE: 336-4308 APPROVED BY: EXPLANATION: The purpose of this Side Letter Agreement is to modify to Article 7 of the Memorandum of Understanding (MOU) between the City and the National City Police Officers' Association (POA), Sick Leave With Pay, in compliance with the provisions Assembly Bill 1522, the Healthy Workplaces, Healthy Families Act of 2014 which became effective July 1, 2015. The proposed modifications, as agreed to by the POA, provide for an expanded definition of family and an expanded category of allowable sick leave uses. The MOU currently references Labor Code Section 233 for the definition of family: child, parent, spouse and domestic partner. Under AB 1522, the definition is expanded to include parents -in-law, siblings, grandchildren and grandparents. AB 1522 also expands the allowable uses of sick leave to include use by an employee who is the victim of domestic violence, sexual assault or stalking. The Side Letter agreement incorporates the above expanded definitions. The sick leave accrual rates established under the current MOU are greater than those established under AB 1522. As such, the accruals will remain the same as previously agreed to by the City of National City and the POA. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution approving Side Letter Agreement to Article 7 of the labor agreement with the National City Police Officers' Association BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Side Letter Agreement Resolution Side Letter Agreement City of National City and National City Police Officers' Association (July, 2015) Pursuant to the provisions of the Meyers-Milias-Brown Act ("MMBA"), effective July 1, 2015, this Side Letter of Agreement is entered into between the City of National City of National City ("City") and the National City Police Officers' Association ("POA") ("Side Letter Agreement") as an amendment to the Memorandum of Understanding ("MOU") effective July 1, 2014 through December 31, 2015. The POA and the City are collectively referred to herein as the "Parties". It is understood and agreed that the specific provisions contained in the Side Letter Agreement shall supersede any previous agreements, whether oral or written, regarding matters contained herein. Except as provided herein, all wages, hours and other terms and conditions of employment presently enjoyed by the POA shall remain in full force and effect. The parties have met and conferred in good faith concerning the terms and conditions of this Side Letter Agreement and its implementation and agree that the following language will replace Article 7, Section 4 of the MOU in its entirety. All other sections contained in Article 7 shall remain unchanged. Article 7 Section 1 Sick Leave Defined Sick leave is the necessary absence from duty of an employee and may be approved for: 1. Diagnosis, care, or treatment of the employee's existing health condition or preventive medical or dental care for an employee. 2. The incapacity of the employee while on a scheduled vacation as defined in Section 7 of this Article. 3. Bereavement. 4. Diagnosis, care, or treatment of an existing health condition of, or preventive care for an employee's family member. For the purposes of using sick leave under this policy only, "family member" shall mean an employee's parent, child, spouse, registered domestic partner, parent -in-law, sibling, grandchild or grandparent. In addition, an employee who is a victim of domestic violence, sexual assault, or stalking may use accrued paid sick leave under this policy for the following reasons: 1. To obtain or attempt to obtain any relief, including, but not limited to, a temporary restraining order, restraining order, or other injunctive relief, to help ensure the health, safety, or welfare of the victim or the victim's child; POA Side Letter — Paid Sick Leave July 1, 2015 Page 1 of 2 2. To seek medical attention for injuries caused by domestic violence, sexual assault, or stalking; 3. To obtain services from a domestic violence shelter, program, or rape crisis center; 4. To obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking; For the City Stacey Stevenson Director of Administrative Services Claudia G. Silva City Attorney For the POA William Phillips POA President Bradley M. Fields, Esq. POA Attorney POA Side Letter — Paid Sick Leave July 1, 2015 Page 2 of 2 CC/CDC-HA Agenda 8/4/2015 — Page 11 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving an amendment to the salary schedule for the Municipal Employees' Association employee group to include salary bands for the newly created classifications of Administrative Technician at CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving an amendment to the salary schedule for the Municipal Employees' Association employee group to include salary bands for the newly created classifications of Administrative Technician at $3,341.17 - $4,061.22, monthly (range 095), and Police Dispatch Supervisor at $5,273.75 - $6,410.28 (range 145). PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: On June 16, 2015, the City Council of the City of National City adopted the Fiscal Year 2016 budget. The budget, as adopted includes the addition of additional positions, many of which are existing, previously unfunded vacancies. Two of the added positions however do not currently exist in the City's compensation plan: Budget Technician and Senior Police Dispatcher (both working titles during the budgeting process). After studying the proposed duties of two of the proposed positions, the Human Resources Department concluded that new classifications are warranted. On July 9, 2015, the City of National City Civil Service Commission approved the creation of the two new classes: Administrative Technician and Police Dispatch Supervisor. The Administrative Technician is a broad, para-professional class that can ultimately be used City-wide. The current budgeted vacancy is in the Finance Department. The position is intended to assist in the creation and monitoring of the City's budget as well as other finance related duties. The Police Dispatch Supervisor will take over supervisory responsibility of the Police Department's Communication Center. These duties are currently performed by a sworn Police Sergeant. A civilian supervisor is consistent with the organizational structure of other Communication Centers throughout the county. DEPARTMENT: Human Resources APPROVED BY: With this action, staff requests that the City Council: amend the MEA salary schedule to include Administrative Technician and Police Dispatch Supervisor. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS The City Council authorized funding for these positions in the adopted Fiscal Year 2016 budget. Funds have been allocated in the personnel budgets of the Finance and Police Departments, respectively. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution adding Administrative Technician and Police Dispatch Supervisor to the MEA salary schedule, ranges 095 and 145, respectively. BOARD / COMMISSION RECOMMENDATION: On July 9, 2015, the Civil Service Commission voted unanimously to create the new classifications of Administrative Technician and Police Dispatch Supervisor. ATTACHMENTS: Resolution CC/CDC-HA Agenda 8/4/2015 — Page 13 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $2,500 from SDG&E's 2015 SAFE San Diego philanthropic giving initiative for the National City C CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $2,500 from SDG&E's 2015 SAFE San Diego philanthropic giving initiative for the National City Community Emergency Response Team (CERT). (Fire) PREPARED BY: Walter Amedee DEPARTMENT: PHONE: 619-336-4556 APPROVED BY: EXPLANATION: Through SDG&E's 2015 SAFE San Diego philanthropic giving initiative, SDG&E will award $1 million to more than 80 non-profit organizations, to support local emergency preparedness, safety, and disaster response programs, including volunteer fire departments, 2-1-1 San Diego, Community Emergency Response Teams (CERT), local Fire Safe Councils (FSC), Inter Tribal Long Term Recovery Foundation and regional partners that provide disaster preparedness training, resources, and/or public safety education. SDG&E has provided a check in the amount of.$2,500 from the Burn Institute, who is serving as National City CERT's fiscal agent for this grant. Staff recommends the establishment of . an appropriation and corresponding revenue budget in the amount of $2,600. . _ r /--- / FINANCIAL STATEMENT: APPROVED: '1 til {. ,f.d Finance ACCOUNT NO. Ex. 282-412-912-355-0000 / Rev. 282-12912-3498 APPROVED: MIS No negative impact. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $2,500. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution CC/CDC-HA Agenda 8/4/2015 — Page 15 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of 50 feet of red curb "No Parking" on the south side of E. 30th Street, west of "F" Avenue and 20 feet of red curb "No Parking" on the south side of E. 30th Street, CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO, ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of 50 feet of red curb "No Parwina" on the south side of E. 30th Street west of "F" Avenue and 20 feet of red cur`, "tiro Parking" on the south side of E. 30th S r .-et _ _ ..a cf "F" Avenue to enhance visibility and egress onto E. 30th Street (TSC 2015-09) PREPARED BY: Kenneth Fernandez, P.E. PHONE: 6.1 9-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Work APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. APPROVED: Finance APPROVED: MIS BOARD / COMMISSION RECOMMENDATION: At their meeting on July 8, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install 50/20 feet of red curb 'No Parking" on the south side of E. 4th Street, wrest/east of "F" Avenue, respectively, as per TSC 2015-09. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on July 8, 2015 (TSC 2015-09) 3. Notice to affected residents/property owners/institution 4. Resolution EXPLANATION Mr. Rudy Robledo, resident of 3131 "F" Avenue has requested red curb "No Parking" on the south side of E. 30th Street, when egressing "F" Avenue. According to Mr. Robledo, he and his neighbors encounter line of sight issues due to vehicles parked near the corner of the E. 30th Street and "F" Avenue intersection. Mr. Robledo has requested painted red curb to improve visibiiity and enhance safety for vehicles exiting "F" Avenue onto E. 30"' Street. Staff performed a site evaluation. The posted speed limit along E. 30th Street between "Lr Avenue and Highland Avenue is 30 mph, with a 25 mph speed limit in effect during school huurs. Unrestricted parallel parking is provided on the south side of the street adjacent to residential homes. The north side of the street, adjacent to Sweetwater High School, contains a combination of unrestricted parallel parking, 3-minute Passenger Loading and red curb "No Parking." Staff confirmed that parking is at a premium when school is in session. The southwest corner of the intersection of E. 30th Street and "F" Avenue contains a corner "bulb -out" for traffic calming, installed as part of a Safe Routes to School Project. Staff conducted a formal stopping sight distance evaluation to determine line of sight requirements consistent with the guidelines established by the American Association of State Highway and Transportation Officials' (AASHTO) "A Policy on Geometric Design of Highways and Streets" manual. The manual suggests a minimum stopping sight distance of 300 feet based on a design speed of 30 mph. When vehicles park close to the intersection, drivers' line of sight is obscured. In order to improve line of sight and achieve minimum stopping sight distance, staff recommends painting 50 feet of red curb "No Parking" west of the intersection. Similarly, staff recommends painting 20 feet of red curb east of the intersection. This would result in the Toss of 3 parking spaces. Staff sent letters to area residents, property owners, and Sweetwater High School inviting them to attend the Traffic Safety Committee Meeting held on July 8, 2015. Mrs. Elizabeth Robledo was present at the public meeting and spoke in favor of the item on behalf of Mr. Robledo and their household. No other members of the public were in attendance to speak on the item. After considering staff's presentation and testimony from Mrs. Robledo, the Traffic Safety Committee voted unanimously to approve the staff recommendation to install 50 feet of red curb "No Parking" on the south side of E. 30th Street, west of "F" Avenue and 20 feet of red curb "No Parking" on the south side of E. 30th Street, east of "F" Avenue to enhance visibig and egress onto E. 30th Street. Staff sent letters to area residents, property owners, and Sweetwater High School inviting their to attend the City Council meeting on August 4, 2015. If approved by City Council, all work will be performed by City Public Works. 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JULY 8, 2015 ITEM NO. 2015-09 lTEli TITLE: REQUEST TO HISTA,LL EEC FEET OF RED CURB "MO PARKIN" ON THE SOUTH SIDE OF E. 3O STREET. WEST OF "F" AVENUE AND 20 FEET OF RED CURB "NO PARKING" ON THE SOUTH SIDE OF E. 30" STREET, EAST OF "F" AVENUE TO ENHANCE VISIBILITY AND ACCESS ONTO EAST 30' STREET (BY R. ROBLEDO) PREPARED BY: Kenneth Fernandez, P.E. Engineering and Public Works Department, Engineering Division DISCUSSION: Mr, Rudy Robledo, resident of 3131 "F" Avenue has requested red curb "No Parking" on the south side of E. 30th Street, when egressing "F" Avenue. According to Mr. Robledo, he and his neighbors constantly encounter line -of -sight issues due to vehicles parked near the corner of the E 30th Street and "F" Avenue intersection. Mr. Delgado is requesting painted red curb at said locations to improve visibility and enhance safety for vehicles exiting "F" Avenue onto E. 30th Street. Staff performed a site evaluation. The posted speed limit is 30 mph, E 30th Street between "D" Avenue and Highland Avenue is relatively flat and has a negligible grade. A sidewalk "bulb -out" was installed during a recent Safe Routes to Schools (SR2S) Capital Improvement Project (CIP) on the southwest corner of the same intersection. It addresses eastbound vehicle and pedestrian line -of -sight concerns and pedestrian access across E 4th Street. "A Po€icy on Geometric Design of Highways and Streets" manual from the American Association of State Highway and Transportation Officials (AASHTO) was used as a reference, Sight triangles for westbound and eastbound traffic were prepared by Engineering Staff depicting insufficient visibility of oncoming vehicular traffic frorn both directions. Safety concerns arise when vehicles are parked at both westerly and easterly curb returns of said intersection. It was found that line -of -sight for vehicular traffic was affected when two/one standard -size vehicle(s) were parkedyon the west/east c' mcar px,e n�urfiiv&y St ff recfommpnris p'.�ir;t4no no ffe.t A'1f red, cunt) west of the intersection_ Simiiariy, Staff recommends painting 20 feet of Y"ef1 cinb east of the intersection. These "No Parking" sections are intended to enhance safety and as act as a preventive measure. However, this adjustment of the street layout would result iri the loss of approximately three standard -size on -street parallel public parking spaces (two (2) west of and one (1) east of "F" Avenue). If implemented, the general public will still have available on -street parking on both sides of E 30th Street and "F" Avenue. Staff sent letters to area residents, property owners, and institutions inviting them to contact Staff and/or attend the Traffic Safety Committee Meeting. Staff noticed that parking is a premium when school is in session. STAFF RECOMMENDATION: Staff recommends installation of approximately 70 feet of red curb "No Parking" along the south side of E 30th Street immediately 50 feet west and 20 feet east of the E 30th Street and "F" Avenue intersection to enhance line -of -sight. EXHIBITS: 1. Correspondence 2. Traffic Safety Committee Notification Letter 3. Location Map 4. Photos 2015-09 Kenneth Fernandez Subject: FW: Safety Issue at 30th and F ave From: rudy robledo[mailto:rudedog62062Cc,�hotmail.com] Sent: Wednesday, February 18, 2015 12:56 PM To: Stephen ManganieAQ Cc: Leslie Deese; Ronny Soriano; Armando Vergara Subject: Safety Issue at 30th and F ave Mr.Manganiello, am requesting the city look at making it safer to pull onto oncoming traffic (30th) from F Ave.lt may take red curbing or something else,! will leave this to the experts.My address is : 3131 F Ave National City CA 91950 Rudy Robledo Home Owner 1 • - CALIFORNIA *-* NI . .: lay , ;arconroaerao - June 23, 2015 Resident/Property Owner/institution Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2015-09 REQUEST TO INSTALL 50 FEET OF RED CURB "NO PARKING" ON THE SOUTH SIDF OF E. 30TH STREET, WEST OF "F" AVFNUF AND 20 FEET OF RED CURB "NO PARKING" ON THE SOUTH SIDE OF E. 30TH STREET, EAST OF "F" AVENUE TO ENHANCE VISIBILITY AND ACCESS ONTO EAST 30TH STREET Dear Sir/Madame: The City of National City would like to invite you to our next Traffic Safety Committee Meeting scheduled for Wednesday, July 8, 2015, at 2:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. We have notified you about this item to obtain your feedback on the request to install a total of 70 linear feet of red curb, which would result in the loss of three (3) on -street public parking spaces. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 20 15-09. Sincerely, 2 ,ja. =,.44 Stephen Manaaniello City Engineer SM:kf 2015-09 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering©natiionalcityca.gov Location Map • r • z� -.wanes. mnes srelrFMw' Prepared SO' Red Cunt "Ho Parking" per TSiC 2015-09 (Less aif 2 On -Street Parking Spaces) . . .- .... t rir M = 1 iif- - cep E 30"' St s I) A&B E 30"' St _ C Sweetwater High School re '-- Proposed 20' Rod Ctsrh "No Pelting" 1 17k. per TSC 2015-09 (Loss of 1 On-311rcot Parking :3,picca) . tw. 7:1:1, +.-s rTh mil . _ wv- 3005 F Ave Existing Pedestrian Crosswalk with Refuge island E 30TH S'%REET ti IL VI I Location of Proposed Red Curb on E 30th Street west of "F" Avenue (looking west) Location of Proposed Red Curb 00 E 30th Street east of "F" Avemge (looking east) July 21, 2015 CALUFORN.14 ! N = LNA'LL r' r IIICORpDRb'TOD Residents)/Property Owners)/Institution National City, CA 91950 RE: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2015-09 REQUEST TO INSTALL 50 FEET OF RED CURB "NO PARKING" ON THE SOUTH SIDE OF E. 30TH STREET, WEST OF "F" AVENUE AND 20 FEET OF RED CURB "NO PARKING" ON THE SOUTH SIDE OF E. 30TH STREET, EAST OF "F" AVENUE TO ENHANCE VISIBILITY AND ACCESS ONTO EAST 30TH STREET Dear Sir/Madame: The City of National City would like to inform you that the subject -referenced item was unanimously recommended for approval by the Traffic Safety Committee on Wednesday, July 8, 2015, (See attached location map). This item will now be presented to the City Council of the City of National City on Tuesdays August 4, 2015, at 6:00 P.M. The meeting will be held in the 2nd floor Council Chambers of the Civic Center Building located at 1243 National City Boulevard. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2015-09. Sincerely, Stephen Manganieiio City Engineer SM:kf 2015-09 1243 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov Location Map Vi 3gAil S r•t• I . . 1 — ',Proposed 50' Red Curb "No Parking" per TSC 2015-09 (Loss of 2 Oro-Strect Parking Spaces) f Sweetwater High School 640 E 30" St S39 A$13 L 30"' St Proposed 20' Red Curb "No Parking" per TSC 2015-09 (Loss of 1 On -Street Parking Space) 3005 ! Ave 'Existing Pedestrian Crosswalk with Refuge Island IN, • 2 4\ r ft - 12 41INIMEIMINEMOL • t Ira v- t 4l,r .1 3 A 4 " • E 30TH STREET -041-1•151."-. mg* ---4*"") 470_wr E 1.6 _ • vsA.441 - iTin 1 -04,jiiiZ 4.6 CC/CDC-HA Agenda 8/4/2015 — Page 26 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of red curb "No Parking" at MTS bus stops citywide for safety and Americans with Disabilities Act (ADA) compliance (TSC 2015-10) (Engineering/Public Works) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of red curb "No Parking" at r TS " « stops citywide for safety and Americans with Disabilities Act (ADA) compliance `TSC 2015-10) PREPARED BY: Kcnnath Fernandez, P.E.0 PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Publ c'tWlorks APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: STAFF RECOMMENDATION: Adopt the Resolution. Finance MIS BOARD 1 COMMISSION RECOMMENDATION: At their meeting on July 8, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install red curb "No Parking" at ITS bus stops citywide for safety and ADA compliance, as per TSC 2015-10. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on July 8, 2015 (TSC 2015-10) 3. Resolution EXPLANATION Mr. Jeff Codling, Manager of South Bay Operations for San Diego Metropolitan Transit System (MTS), has requested installation of red curb "No Parking" at all MTS bus stops within the City of National City to ensure safe access for buses and passengers. Currently MTS services just over 200 bus stops in National City, including two major transit stations for bus and blue line trolley passengers at 8th Street and 24th Street. Section 22500(i) of the California Vehicle Code prohibits on -street parking along the curbside at bus stops (see attached). When vehicles park at bus stops, pedestrians have to enter the street to access the bus. This impacts safety for pedestrians and does not allow for Americans with Disabilities Act (ADA) compliance. Installation of red curb "No Parking" at bus stops will remind drivers that it is illegal to park at bus stops, allow for more efficient enforcement, and better ensure safe access to transit for National City residents and visitors. After considering staffs presentation, the Traffic Safety Committee voted unanimously to approve the staff recommendation to install red curb "No Parking" at MTS bus stops Citywide for safety and ADA compliance, as provided by Section 22500(i) of the California Vehicle Code. If approved by City Council, staff will coordinate with MTS to determine the appropriate length of red curb at each bus stop, taking into consideration MTS guidelines for bus stop design, ADA requirements, and opportunities to minimize loss of on -street parking. MTS has agreed to paint and maintain the red curb zones at all National City bus stops where they provide transit service. NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JULY 8, 2015 ITEM NO. 015-10 1T TITLE: REQUEST FOR 1�. rA1 1 *TI/1 11 OF RED �. _CURB :!NO ITEM i i L : FO IH 1 ALLi-Y 1 ION _ �'esY,hFFB PARKING" AT MTS BUS STOPS CITYWIDE FOR SAFETY AND AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE (BY J. CODLING. SAN DIEGOHIS) PREPARED BY: Stephen Manganiello, City Engineer Engineering and Public Works Department DISCUSSION: Mr. Jeff Codling, Manager of South Bay Operations for San Diego Metropolitan Transit System (MTS), has requested installation of red curb "No Parking" at all MTS bus stops within the City of National City to ensure sate access for buses and passengers. Currently MTS services just over 200 bus stops in National City, including two major transit stations for bus and blue line trolley passengers at 8t' Street and 24t' Street. Section 22500(i) of the California Vehicle Code prohibits on -street parking along the curbside at bus stops (see attached). When vehicles park at bus stops, pedestrians have to enter the street to access the bus. This impacts safety for pedestrians and does not allow for Americans with Disabilities Act (ADA) compliance. Installation of red curb "No Parking" at bus stops will remind drivers that it is illegal to park at bus stops, allow for more efficient enforcement, and better ensure safe access to transit for National City residents and visitors. If approved, staff will coordinate with MTS to determine the appropriate length of red curb at each bus Atop, taiinr, into consideration MTS guidelines for bus stop dosign, ADA requirements, and opportunities to minimize loss of on -street parking. MTS has agreed to paint and maintain the red curb zones at all National City bus stops where they provide transit service. STAFF RECOMMENDATION: Staff recommends installing red curb "No Parking" at all MTS bus stops Citywide for safety and ADA compliance, as provided by Section 22500(i) of the California Vehicle Code. EXHIBITS: 1. California Vehicle Code Section 22500(i) 2015-10 t•L^—`F;trtr ri! rJ Motor VeNdes l ru�hci I ni_.I r5 t6c:u: i, i r' I r r:J�-1. L�TENEE VEHICLE RE ST ATION V C Section 22500 Prohibited Stopping Standing or Pa -king Prohibited Stopping, Standing, or Parking 22500. No person shall stop, park, or leave standing anyvehlcle whether aft nded or unattended, e-neptwhen necessan./to a'eid conflict with other traffic or in compliance with the directions of a peace officer or official traffic control device, In any of The following pieces: (a) Wthin an intersection, except adjacent to curbs as maybe permitted by local ordinance. (b) On a crosswalk, except that a bus engaged as a common carrier or a taxicab may stop in an unmarked crosswalk to load or unload passengers when authorized by the legislative body of any city pursuant to an ordinance. (c) Between a safetyzone and the adjacent right-hand curb or within the area between the zone and the curb as may be Indicated by a sign or red paint on the curb, which sign or paint was erected or placed by local authorities pursuant to an ordinance. (d) Within 15 feet ofthe driveway entrance to any fire station. 'This subdivision does not applyto any vehicle owned or operated by a fire department and clearly marked as a lire department vehicle. (e) In front of a public or private driveway, except that a bus engaged as a common carrier, schoolbus, or a tabcab may stop to load or unload passengers when authorized by local authorities pursuant to an ordinance. In unincorporated territory, where the entrance of a private road or driveway is not delineated by an opening in a curb or by other curb construction, so much of the surface ofthe ground as is paved, surfaced, or otherwise plainly marked byvehide use as a private road or driveway entrance, shall constitute a driveway. (f) On any portion of a sidewalk, or with the body of the vehicle extending over any portion of a sidewalk, except electric carts when authorized bylecal ordinance, as specified in Section 21114,5. Lights, mirrors: or devices that are required to be mounted upon a vehicle under this code may extend from the body of the vehicle over the sidewalk to a distance of not more than 10 inches. (g)Alongside or opposite any street or highway excavation or obstruction when stopping, standing, or parking would obstruct traffic, (h)On the roadwayside of anyvehide stopped, parked, or standing at the curb or edge of a highway, except for a schoolbus when stopped to load or unload pupils in a business or residence district where the speed limit is 25 miles per hour or less. (i) Except as provided under Section 22500,5, alongside curb space authorized for the loading and unloading of passengers of a bus engaged as a common carrier in local transportation when indicated by a sign or red paint on the curb erected or painted by local authorities pursuant to an ordinance. () In a tube or tunnel, exceptvehides ofthe authorities in charge, being used In the repair, maintenance, or inspection ofthe facility. (lc) Upon a bridge, except vehicles ofthe authorities in charge, being used in the repair, maintenance, or inspection ofthe facility, and exceptthat buses engaged as a common carrier in local transportation may stop to load or unload passengers upon a bridge where sidewalks are provided, when authorized by local authorities pursuant to an ordinance, and except that local authorities pursuant to an ordinance or the Department ofTransportation pursuant to an order, within their respective jurisdictions, may permit parking on bridges having sidewalks and shoulders of sufficient width to permit parking without interfering with the normal movement of traffic on the roadway, Local authorities, by ordinance or resolution, may permit parking on these badges on state highways in their respective jurisdictions if the ordinance or resolution is tirst approved in writing byte Department of Transportation. Parking shall not be permitted unless there are signs in place, as maybe necessary, to indicate the provisions of local ordinances or the order ofthe Department of Transportation. (I) In front of or upon that portion of a curb that has been cut down, lowered, or constructed to provide wheelchair accessibility to the sidewalk, Amended Sec. 66, M. 877, Stets. 1998. Effective January 1, 1999. Attended Sec. 1, Ch. 640, Stets. 2002. Effective January 1,2003. Ilr t iotiii 1, Ii,1p, I tibfil1ctt •ru(ou^x J ti t!IV1rtP J Curufzieer tut 'l I vfr,G1ride 015upjt.oit pack to Top J Condlttons of Use Accessibility I CA Gov To aselsf.yeu better, your EJ V Webs lte session is being recorded for ,qu d9ty sssuranca;. Copyright©2011 Slate of California . Adobe Reader enables you to view and print PDF files. To Incorporate the latest accessibility features download of the latest version of Adobe Reader may be required. CC/CDC-HA Agenda 8/4/2015 — Page 31 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2323 E. 14th Street (TSC 2015-11) (Engineering/Public Works) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2323 E. 14th Street (TSC 2.015-11) PREPARED BY: Kenneth Fernandez, P.E. PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution to install a blue curb handicap parking space with signage in front of 2323 E. 14th Street. BOARD / COMMISSION RECOMMENDATION: At their meeting on July g, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 2323 E. 14th Street. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on July 8, 2015 (TSC 2015-11) 3. Resolution EXPLANATION Mrs. Sylvia Moran, resident of 2323 E. 14th Street, has requested a blue curb handicap parking space in front of her residence on behalf of her husband, Mr. Gregory Moran, due to his physical and visual limitations. The residence is located on the north side of E. 14th Street between Grove Street and Euclid Avenue. Mr. Moran possesses a valid disabled person's placard from the California Department of Motor Vehicles. Engineering staff visited the site and observed that the aforementioned residence has a non- functioning garage door. Mrs. Moran has stated that repairing or replacing the garage door would be a substantial financiai burden to their fixed income. The residence has a driveway; however, it is too steep to safely accommodate loading and unloading of disabled persons. The curb length west of the driveway apron to the projected westerly property line in front of the residential lot is approximately 110 feet. Currently, there are no on -street handicap parking spaces provided in the general vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 2323 E. 14`h Street. On July 8, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 2323 E. 14th Street. The Morans were invited to the meeting but were not able to attend. Instead, Mrs. Moran communicated her support of the item by telephone, in person, and in writing to Engineering staff. There was no public opposition to the item. Mrs. Moran was informed that handicap parking spaces do not constitute "personal resented parking" and that any person with valid "disabled persons" license plates or placards may legally park in on -street handicap spaces for up to 72 hours. if approved by City Council, all work will be performed by City Public Works. NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JULY 8, 2015 ITEM TITLE: ITEM NO. 2015- 1 zFwr� e ff'" Fr BLUE B r$mLICaa r+s ed10) k\9 P CE' WITH a'►]A N i,.11T iT4 FRONT 3 1. Tu rnE�IEr.+ SPACE a�'i F e`d N?ib�765E* Ei� i.5' �o�c E . tl�'" S9REFa Itv 5.. ilg a % 1 PREPARED BY: Kenneth Fernandez, P.E. Engineering and Public Works Department, Engineering Division DISCUSSION: Mrs. Sylvia Moran, resident of 2323 E. 14;" Street, has requested a blue curb handicap parking space in front of her residence on behalf of her husband, Mr. Gregory Moran, due to his physical and visual limitations. The residence is located on the north side of E. 14th Street between Grove Street and Euclid Avenue. Mr. Moran possesses a valid disabled person's placard from the California Department of Motor Vehicles. Engineering Staff visited the site and visually observed that the aforementioned residence has a non-functioning garage door. Mrs. Moran has stated that repairing or replacing it would be a huge financial burden to their fixed income. Furthermore, the residence has a steep driveway that cannot accommodate a vehicle loading or unloading a disabled driver or passenger due to its average slope being 14.0% thereby exceeding the 8.33% (1:12) threshold. The curb length west of the driveway apron to the projected westerly property line in front of the residential lot is approximately 110 feet. Currently, there are no on -street handicap parking spaces provided in the general vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The r� osed disabled ki space must be in front (or side on corner lot) r , proposed u � disabled parking �pac�, �ii.sa. � r:. t �$ G ct�, �e; :tit f of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Based on the site evaluation, staff has determined that accessible parking is not available on the property. As a result, per the City Council Disabled Persons Parking Policy, the Moran's request is eligible for further consideration. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: SinceSince all throe conditions f the i�..� nci reo....` led Pers..o,.. Fes',..... P]..ii�. �i Li ii Ga �.anu�.loiz3 of �i is City viral i�ii':� 1Ji�JCkhlivVH �i aui i� Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signcage in front of the re-sida ica at 2323 E 14th Stiw.t. EXHEBE s S: 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2015-11 April 13,2015 To Whom It May Concern, RECEIVED ENGINEERING DEPT. 70ISAPRI A1Ot! I am writing this on behalf of my husband Gregory Moran. We would like to apply for a handicapped parking spot at our residence at 2323 E. 14 ' Street, National City, Ca. 91950 Our driveway has a slight incline which makes it difficult to open the car door, hold on to the door, and the wheelchair and get him in the car. We do have a garage but the garage door is non-functional, several years ago my husband made a door on the left side and the right side. We have lived here since 1977 and have never replaced the garage door, to do so now would be a financial burden, we are seniors on a fixed income, we need a ramp to get my husband up the steps and a walk in tub before a garage door. Our home is not handicap accessible,but we do the best we cam 14th street is a very busy street as it it used to get to the 805 freeway , when cars are parked in front of our house it causes a blind spot making it hard for me to back out of the driveway, that's why I prefer street parking plus it's easier getting Greg into the car. At times street parking is difficult due to the cars that park there while they go to the casino or on trips. A handicapped parking spot would definitely benefit us. Thank you so much for your time and consideration, Sincerely, Sylvia & Gregory Moran 2323 East 14th Street ATa4innsi1 City Ca. 91950 DEPARTMENT OF Moron VEHICLES 3231AaiLED a= LZVZIN PLACA= eDEN11Fi©ATION CARD/RECEIPT PLACARD ALIM IER: 7F is PRIES: 06/30/2017 DATE ISSUED: 03/12/2015 This Identificatlen card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. Immediately notify DMV by wail of any change of address. When parking, hang t ..e placard from the rear view mirror, remove it from the mirror when driving. TYPE: N1 TV:92 DOB: 11 /02/1936 ISSUF.I.7 TO MORAN GREGORY A 2323 E 14TH ST NATIONAL CITY CA 91950 CO: 37 Purchase of fuel (Business & Professions Code 13680): State law requires service stations to refuel a disabled person's vehicle at self-service rates except self-service `acMtica vs h or;iy one cashier. When yotur*acterd is properly displayed, you may park In or on: * Disabled person parking spaces (blue zones) * Street metered zones without paying. * Green zones without restrictions to time limits. • Streets where preferential parking privileges are given tc residents and merchants. You may not park In or on: . " Reel, Yellow,, White or Tow Away Zones. * .Croashatc-h marked spaces next to disabled person parking spaces. It ¢s considered misuse to: * Display a placard unless the disabled owner is being transported. * Display a -placard which has been cancelled or revoked. * I_ban your placard to anyone, including family members. lMlisuse is a misdemeanor (section 4461VC) and can result in cancellation or revocation of the placard, Toss of parking privileges, and/or fines, eiatzseil Ate• REMOVE FROJV 1,MR.R.CR. P..EFIDRE D%rJP.K; VEFir CALIFORNIA EC; ni-•i h.irti, Fl-i2rar,u in • .2i.... I, F.:•:•E,:•111,17!,%.*F-• ..-' 7 - •- • • Ir.. • F.C:71*,...::• •; : Location Map Location of Proposed Blue Curb and Signage at 2323 E 14th Street (looking northwest) Location of Proposed Blue Curb and Signage at 2323 E 14th Street (looking north) DISABLED PERSONS PARKUrti; POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of SIDRRivrtt y for tho e1rrhi rre r.se r.iiyeicaliy persons «hhve vehicle displays a tinE ,; h g lice. J to ,LL -? b the n r vi aayu �.iiie,..��5uu.� c:�� license T:tn,�s. as C�,±+L�:!!!L.�i! i by California Vrn$a D e�'.1�.1 L�iiP.`�d: of Motor Vehicles. f The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more" than 200 persons. 7. Public recreational faculties ,deluding municipal swimring pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office buildings) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. E. ;nnnrAS If rs rr ro,T7mrto Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at Locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof way, especially in residential areas. However, exceptions tray be made, in special hardship cases, provided all of the following; conditions exists: Applicant (or 0:4- t iliak) saast. be +, . aF Ek1S:i(i.*;.'y.(. ii!. Va.N.a. iiCerk e plates gut "disabled persons" or `disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid ''disabled persons" license plates may park in the above stalls. Jha:p CC/CDC-HA Agenda 8/4/2015 — Page 44 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue (TSC 2015-12) (Engineering/Public Works) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resoit Lion of the City Ceuncii of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue (TSC 2015- 12) PREPARED BY: Kenneth Fernandez, P.E. #g) PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: H FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution to install a blue curb handicap parking space with signage in front of 2410 Van Ness Avenue. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on July 8, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue. ATTACHMENTS: 1. Explanation 2. Staff Report to the Traffic Safety Committee on July 8, 2015 (TSC 2015-12) 3. Resolution EXPLANATION Ms. Stephanie Zazueta, resident of 2410 Van Ness Avenue, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located on the west side of Van Ness Avenue between E 24th Street and Leonard Street near the southwest corner of Granger Junior High School. Ms. Zazueta possesses a valid disabled person's placard from the California Department of Motor Vehicles. Engineering staff visited the site and observed that the residence has a garage. However, the garage is too small to accommodate a standard vehicle (see attached photo). The residence's driveway, which is approximately 9 feet wide by 10 feet deep, does not aiiow for parking of a standard vehicle without blocking the sidewalk. Ms. Zazueta stated that she had been cited once for her vehicle blocking the sidewalk when parked in her driveway. The curb length north of the shared driveway apron with 2412 Van Ness Avenue to the projected southerly property line of the school is approximately 100 feet. Currently, there are no on -street handicap parking spaces provided in the general vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue. On July 8, 2015, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 2410 Van Ness Avenue. Ms. Zazueta attended the meeting and spoke of behalf of her item. Additionally, she communicated her support of the item via telephone and in writing to Engineering staff. There was no public opposition to the item. Ms. Zazueta was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may legally park in on -street handicap spaces for up to 72 hours. If approved by City Council, all work wiil be performed by City Public Works. NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR JULY 8, 2015 ITEM ITEM;:Nt3y41 Sm, REQUEST FOR INSTAL aLAT!CN GF A Rw UE ens al?B HANDirAP PARKING SPACE WITH SIGNAGE IN FRONT OF 2410 VAN NESS AVENUE aBY S. ZAZUETA) PREPARED RY: Kenneth Fernandez, P.E. Engineering and Public Works Department, Engineering Division DISCUSSION: Ms. Stephanie Zazueta, resident of 2410 Van Ness Avenue, has requested a blue curb handicap parking space in front of her residence due to physical limitations. The residence is located on the west side of Van Ness Avenue between E 24th Street and Leonard Street near the southwest corner of Granger Junior High School. Ms. Zazueta possesses a valid disabled person's placard from the California Department of Motor Vehicles. Engineering Staff visited the site and visually observed that the aforementioned attached residence has a one -car garage. The residence's driveway is approximately 9 feet wide and 10 feet deep. Ms. Zazueta has stated that she once was cited for blocking the pedestrian path of travel when parked on said driveway. The curb length north of the shared driveway apron with 2412 Van Ness Avenue to the projected southerly property line of the school is approximately 100 feet. Currently, there are no on -street handicap parking spaces provided in the general vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled oarkina space must be in front (or nide if on a corner lot) of the applicant's (or guardian's) place of residence. This conch ion is mat. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into dizahlod parking. This condition is met. Based on the site evacuation, staff has determined that accessible parking is not available on the property. As a result, per the City Council Disabled Persons Parking Policy, Ms. Zazueta's request is eligible for further consideration. it shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with sienage in front of the residence at 2410 Van ness Avenue. EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2015-12 0- n LA.) rn G1 11 Y 0 r_ir,�f.dc�/ Ad 1>" AGE /A4L/V00 1 TYPE: N 1 TV: 92 DOB: 04/01 / 1980 ISSUED TO ZAZUETA STEPHANIE 2410 VAN NESS AVE NATIONAL CITY CA 91950 1 Purchase of fuel (BusInesa & Professions Code 13680): ▪ State law requires service stations to refuel a disabled persons vehicle at self-service rates except self service facilities with only one cashier. arArs OFi'JICIFORNM • DeP;vin �ENroFAscccr4R I'E DEPARTMENT OF MOTOR 'VEHICLES DISABLED PERSON PLACARD. IDENTIFICATION FICATION CARD/RECEIPT PLACARD NUMBER: 087138F EXPIRES: 06/30/201 DATE ISSUED: 03/12/2015 A Public Service Agency This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. Immediatelynotify DMV by mail of any change u12 address. When parking, hang the placard from the rear view mirror, remove it from the mirror when driving. Wlmen your placard Is properly displayed, • you may park in or on: * Disabled person,parking spaces (blue zones) * Street metered zone, without paying. * Green zones without restrictions to time limits. * Streets where preferential parking privileges are given ... de is and merchants. F .p0 , " »� You may not park in or on: * 4c1, ;t� White or Tow Away Zones. #4;tarked spaces next to disabled person It is considered misuse to: rd unless the disabled owner is being CO: 37 it t.: Y,pi1card which has been cancelled or revoked ;:bi r f,Iacard to anyone, including family members Icl;iste is a misdemeanor (section 4461VC) and can result in cancellation or revocation of the placard, loss of parking privileges, and/or fines. oae DPPO06 Rev{ E61 e1.°E-FRO ! J R` r EDRrt..1111GVE-fl:CL CALJFO,RNIA iF&ir.INLOC:. The. Pic.lai rifle v, -rs� 7s t� smc ;rt tv7 €',r "tora€ i rc €t t :s nteurirr;t 3E<tt 414 _ '0O;,1 `l -t;:r,'{Crt2S nes5 71 ' Irv: Tr Cr:L irps Srir.vj,{ Gt S!E-Fans in reri. }' , fr9'3`slrv.t I',Dr! r, VitiC:lTaIez, •G jet : i a4't willtr� witrr;cirly Ana rnpboyeE3 on di ity_ Location Map Location of Proposed Blue Curb and Signage at 2410 Van Ness Avenue (looking southwest) 1** 4‘. 01011110111 13.Y Proposed Location Location of Proposed Blue Curb and Signage at 2410 Van Ness Avenue (looking west) DISABLED PERSONS PARKING POLICY The purpose ofa disabled persons parking zone is to provide designated parking spaces at s,. 1` 7_ h, c r c tt major iieie i.; :ii. il,.'eie l_I I.V ?i ii 1ri1^ ext.:rilsive use of physically /`,$El y rfisabbled persons whose vehicle displays a distinguishing license plate as authorized zed by the California Department of Motor Veh cies. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons p uisuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational f8rilii.aPc irreluding municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 12. A hotel or apartment house catering to weeikiy or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. b"_nnAwnaA A?n....,..v.......4.. '.... WV", 1.4:l01.1lnaL CnY Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in �,„aQe ion, of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's iV1.110.4VLIVV. (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. ivO E:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p CC/CDC-HA Agenda 8/4/2015 — Page 57 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute Change Order No. 6 to the Kimball Tower Boiler Replacement Project contract (CIP No. 13-05) with ACCO Engineered Systems, Inc. in the amount of $21,101.00 to proc CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO, ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute Change Order No. 6 to the Kimball Tower Boiler Replacement Project contract (CIP No. 13-05) with ACCO Engineered Systems, Inc. in the amount of $21,101.00 to procure and install a booster pump to provide additional water pressure and flow to service the upper floors of the building with hot water. PREPARED BY: Charles Nissley. PHONE: 336-4396 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: Yft71147-s--x FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 001-409-500-598-1593 (Kimball Tower Improvements): $21,101.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Change Order No. 6 3. Resolution EXPLANATION On June 17, 2014, City Council adopted Resolution No. 2014-84 awarding a contract to ACC() Engineered Systems for the Kimball Tower Boiler Replacement Project, Specification No. 13-05, and authorizing a 15% contingency in the amount of $25,738.95 for any unforeseen changes. The contractor installed a new boiler system per the contract specifications and performed testing. The testing indicated that additional pressure is needed to provide hot water to the upper floors of the building. Installation of a booster pump i, recommended to resolve the issue. The contractor's change order proposal to accomplish the work is S21,101.00. Since this change order amount, when added to the previously approved change order amounts, would slightly exceed the pre --approved 15% contingency by $5,300.05, City Council action is required. • • KIMBALL TOWER BOILER REPLACEMENT PROJECT CIP No. 13-05 Contractor: ACCO Engineered Systems CHANGE ORDER NO.6 July 8, 2015 Reason/Purpose for this Change.Order: i oss of hot water on the upper floors were identified by the supervisor of huildina maintenance at the Kimball Towers. Several measures in resolving this issue were implemented and it was determined that allowing the mixing valve to be incorporated in the system decreases the water pressure and flow. According to BSE (designers), additionai design work to resolve the issue must be done in order to pi event the loss of water pressure and flow in the system. The analysis and design work will take several days to be prepared for the contractor to continue their work. At this time, additinnal days in the contract is required to allow the project to he open. The City of National City and Contractor agree to the following change to the original Contract: The City and the Contractor agree that the Contractor shall instal! the booster pump to increase the water flow in the boiler system located at Kimball Towers Building per Engineers design. The contractor will continue the work within the contract days including the days added in the agreement of this Change Order. Fourty-five (45) additional contract days will be added to the project which will take original completion date from 5/20/15 to 7/24/15. The agreed upon price for all the costs associated with this work is a total of $21,101.00. Original Contract Amount Net change by previously authorized Change Orders Subtotal Amount of this change order 171,593.00 9,938.00 181,531.00 21,101.00 New contract amount $ 202,632.00 Working days added: 45 Working days subtracted: 0 Percent change in Contract to date 18.09% Submitted by: Project Manager Approved by: Date City Engineer Date City Manager, required for che,geOrders >$24,999 Date By signing this Change Order the Contractor confirms that he/she is completely familiar with its terms and conditions and has fairly negotiated its price: terms and conditions. If this Chanoe Order is approved. Contractor will provide all of the equipment, materials and labor necessary to provide a complete work as described above at that the price stated herein. Additionally, Contractor confirms that the price is fair and complete and represents all costs associated with the work, including but not limited to all equipment, materials, labor, supervision, overhead, fees, bonds, insurance, proft, etc. and that there will be no further compensation. All of the terms and conditions of the original contract documents are incorporated herein. Accepted and agreed to by ACCO Engineered Systems: Name: Date Note to Contractor: If you do not agree with this Change Order you may be directed to proceed with this work under the terms of the contract and you may proceed under protest. You must comply with the contract requirements of submitting a written protest to protect your claim. Originals: City Clerk, Contractor cc: Engineering project file, Project Manager 1243 National City Boulevard, National City, CA 9195Z) Telephone (619) 335-4380 KIMBALL TOWERS BOILER REPLACEMENT PROJECT CIP No. 13-05 Contractor: ACCO Engineered Systems CHANGE ORDER NO/ July 8, 2014 ., I r,...1 la..ii� Units i Quantity Unit s t1.aa E:„r«+. ionYyY. 1 Direct Job Costs including !equipment, piping, project management IS 1 16,436.00 16,436.00 2 Overhead costs LS 1 2,465.00 2,465.00 3 Subcontracted work 1 LS T 1 2,200:00 2,200.00 Subtotal 21,101.00 Total Cost 21,101.00 CC/CDC-HA Agenda 8/4/2015 — Page 62 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $425,000 through the San Diego Association of Governments for the Euclid Bicycle and Pedestrian Enhancements pro CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: [August 4, 2015 ITEM TITLE: AGENDA ITEM NO. 1 1Reso!ution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $425,000 through the San Diego Association of Governments for the Euclid Bicycle and Pedestrian Enhancements project, 2) accepting the terms of the Grant Agreement, 3) authorizing the City Manager to execute the Grant Agreement, and 4) establishing corresponding revenue and expenditure accounts.j PREPARED BY: Ray Roberson! PHONE: 1336-45831 EXPLANATION Euclid Avenue is a four -lane north -south arterial with on -street parallel parking along most of the corridor. Euclid Avenue is identified as a major arterial in the City's General Pan and a regional bicycle corridor in both the City's Bicycle Master Plan and SANDAG 2050 Regional Transportation Plan. This ATGP grant will provide funding for design and engineering of the project to include approximately 1.7 miles of Class II bicycle facilities between Cervantes Avenue and E. 24th Street. There is no local match required for this project. Staff has applied for an additional grant to fund project construction, and should be notified of the results this summer. DEPARTMENT: EngineeringiPublic Works APPROVED BY: It shall be noted that the Grant Agreement contains provisions required by SANDAG, which have been reviewed and accepted by staff. While one such provision is a "hold harmless" provision, staff has determined that risk to the City is minimal since SANDAG's involvement in this grant -funded project is limited to accounting processes and financial audits. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Revenue Account No. 296-06572-3463 Expenditure Account No. 296-409-500-598-6572 ENVIRONMENTAL REVIEW: i NIPS ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Grant Agreement 2. Resolution TransNet ACTIVE TRANSPORTATION GRANT PROGRAM GRANT AGREEMENT 5004637 BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE CITY OF NATIONAL CITY REGARDING ITS EUCLID AVENUE BICYCLE AND PEDESTRIAN ENHANCEMENTS THIS GRANT AGREEMENT 5004637 (Agreement) is made this day of 2015, by and between the San Diego Association of Governments, 401 B Street, Suite 500, San Diego, Caiifornia, hereinafter referred to as SANDAG, and the City of National City 1243 National City Boulevard, National City, CA 91950, hereinafter referred to as Grantee. This agreement expires on The following recitals are a substantive part of this Agreement: A. On September 26, 2013, the Governor Brown signed legislation creating the Active Transportation Program (ATP) (Senate Bill 99 and Assembly Bill 101) to encourage increased use of active modes of transportation such as bicycling and walking. B. ATP funding is awarded through a competitive process that consists of two stages: a statewide competition faciiitated by the California Transportation Commission (CTC), followed by a regional competition facilitated by SANDAG. C. The regional competition for Cycle 1 ATP funds was conducted in 2014 and resulted in a list of ten projects to be funded through the ATP in the amount of $13.41 million. On September 26, 2014, the Board of Directors recommended the final list of ranked projects to the CTC for funding allocation. Of the ten recommended projects, seven were from local jurisdictions with a cumulative award amount of $5.99 million, while the three remaining projects were SANDAG projects. D. The SANDAG Board of Directors allocates funds under the TransNet local sales tax program to support local bicycle and pedestrian transportation projects in the San Diego region through a competitive process. The TransNet Extension Ordinance contains provisions to fund the Bicycie, Pedestrian, and Neighborhood Safety Program (BPNSP), which encompasses bicycle and pedestrian travel projects. The TransNet BPNSP is commonly referred to as the SANDAG Active Transportation Grant Program (ATGP). F. Section 7 of the TransNet Extension Ordinance allows for the exchange of federal, state, or other local funds for TransNet funds to maximize effectiveness in the use of revenues. G. On November 21, 2014, the SANDAG Board of Directors approved the exchange of ATP funding for TransNet funding for the 7 local jurisdiction projects selected in the regional ATP competition by Resolution Number RTC 2015-02. H. Grantee successfully applied for ATP Funding for its Euclid Avenue Bicycle and Pedestrian Enhancements (Project), as described in Grantee's grant application. The Scope of Work, Project Schedule, and Approved Project Budget are included as Attachment A. I. Grantee's Project is funded with $425,000 in ATGP funds. The TransNet MPO ID for the Project is NC21. J. The purpose of this Agreement is to establish the terms and conditions for SANDAG to provide Grantee with funding to implement the Project. K. Although SANDAG will be providing financial assistance to Grantee to support the Project, SANDAG will not take an active role or retain cubstantiai control of the Project. TherpforP.. this Agreement is characterized as a funding agreement rather than a cooperative agrP_Pment. L. Grantee understands that TransNet funds derive from retail transactions and use tax revenues which fluctuate. SANDAG's funding commitment to ATGP Projects, including this Project, is subject to these fluctuations, which may impact funding availability for this Project. M. Grantee further understands that this Grant Award, Agreement and the Grantee's performance thereunder are subject to Board Policy No. 035, which includes multiple "use it or lose it" provisions. NOW, THEREFORE, it is agreed as follows: i. D.i+ii itThiS A. Application. The signed and dated grant application, including any amendment thereto, with all explanatory, supporting, and supplementary documents filed with SANDAG by or on behalf of the Grantee and accepted or approved by SANDAG. All of Grantee's application materials, not in conflict with this Agreement, are hereby incorporated into this Agreement as though fully set forth herein. B. Approval, Authorization, Concurrence, Waiver. A written statement (transmitted in typewritten hard copy or electronically) of a SANDAG official authorized to permit the Grantee to take or omit an action required by this Agreement, which action may not be taken or omitted without such written permission. Except to the extent that SANDAG determines otherwise in writing, such approval, authorization, concurrence, or waiver permitting the performance or omission of a specific action does not constitute permission to perform or omit other simiiar actions. An oral permission or interpretation has no legal force or effect. C. Approved Project Budget. The most recent statement of the costs of the Project, the maximum amount of assistance from SANDAG for which the Grantee is currently eligible, the specific tasks (including specific contingencies) covered, and the estimated cost of each task, that has been approved by SANDAG. The Approved Project Budget is included in Attachment A. D. ATGP Funds and Funding. Funding trom the TransNet BPNSP. E. Grantee. The local jurisdiction that is the recipient of ATGP funding under this Agreement. F. Notice to Proceed. A written notice from SANDAG issued to the Grantee authorizing the Grantee to proceed with ali or a portion of the work described in the Scope of Work. Grantee shall not proceed with the work and shall not be eligible to receive payment for work performed prior to the SANDAG issuance of a Notice to Proceed. 2 G. 5ubgrantee. Any contractor or consultant, at any tier, paid directly or indirectly with funds flowing from this Agreement for the Project. II. PROJECT IMPLEMENTATION A. General. The Grantee agrees to carry out the Project as follows: 1. Project Description. Grantee agrees to perform the work as described in the Scope of Work included as Attachment A. 2. Effective Date. The effective date of this Agreement or any amendment hereto is the date on which this Agreement or an amendment is fully executed. The Grantee agrees to undertake Project work promptly after receiving a Notice to Proceed from SANDAL. 3. Grantee's Capacity. The Grantee agrees to maintain or acquire sufficient legal, financial, technical, and managerial capacity to: (a) plan, manage, and complete the Project and provide for the use of any Project property; (b) carry out the safety and security aspects of the Project; and (c) comply with the terms of the Agreement and all applicable laws, regulations, and policies pertaining to the Project and the Grantee, including but not limited to the TransNet Extension Ordinance and Board Policy No. 035. 4. Project Schedule. The Grantee agrees to complete the Project according to the Project Schedule included in Attachment A and in compliance with Board Policy No. 035, as amended, and included as Attachment B. 5. Project Implementation and Oversight. Grantee agrees to comply with the Project Implementation and Oversight Requirements, included as Attachment C, and Board Policy No. 035, as amended. 6. Changes to Project's Scope of Work. This Agreement was awarded to Grantee based on the application submitted by Grantee, which contained representations by Grantee regarding project parameters, project proximity to transit, and other criteria relevant to evaluating and ranking the Project based on the Regional ATP scoring criteria. Any substantive deviation from Grantee's representations in the Application during project implementation may require reevaluation or result in Toss of funding. if Grantee knows or should have known that substantive changes to the Project will occur or have occurred, Grantee will immediately notify SANDAG in writing. SANDAG will then determine whether the Project is still consistent with the overall objectives of the ATGP and Regional ATP and whether the changes would have negatively affected the Project ranking during the competitive grant evaluation process. SANDAG reserves the right to have ATGP Funding withheld from Grantee,. or refunded to SANDAL, due to Grantee's failure to satisfactorily complete the Project or due to substantive changes to the Project. 7_ Media and Community Outreach Coordination. The Grantee agrees notify SANDAG of any media and community outreach efforts, including presentations to community groups, other agencies, and elected officials. The Grantee agrees to assist SANDAG with media or community events related to the Project, such as ground breaking and ribbon cutting. Press materials shall be provided to SANDAG staff before they are distributed. 3 SANDAG logos should be included in press materials and other project collateral, but may never be included in such documents without advance approval from SANDAG. As part of the quarterly reports submitted to SANDAG, the Grantee agrees to provide project milestone information to support media and communications efforts. SANDAG reserves the right to use the information provided by the Grantee for any combination of the following, including but not limited to: social media posts, online photo albums, videos press releases, PowerPoin+ presentations, :"yob dz.tc..s, newsletters, and testimonials. In submitting photos to SANDAL, the Grantee agrees to release the rights of the photos to SANDAG for its use. 8. Project Signage and Designation of TransNet Funded Facilities. Each capital project in excess of $250,000 funded in whole or in part by revenues from the TransNet Extension Ordinance shall be clearly designated during its construction or implementation as being provided by revenues from the TransNet Extension Ordinance. Grantee agrees to follow the Project Signage Specifications. SANDAG will provide sign specifications. Grantee agrees to follow sign specifications and submit proof files to SANDAG for approval before printing. 9. Baseline Data Collection. For capital protects, Grantee is required to coordinate with SANDAG staff on the development of a baseline data collection plan in accordance with the Project Implementation and Oversight Requirements. B. Application of Laws. Should a federal or state law pre-empt a local law, regulation, or the TransNet Extension Ordinance, the Grantee must comply with the federal or state law and implementing regulations. No provision of this Agreement requires the Grantee to observe or enforce compliance with any provision, perform any other act, or do any other task in contravention of federal, state, territorial, or local law, regulation, or ordinance. If compliance with any provision of this Agreement violates or would require the Grantee to violate any law, the Grantee agrees to notify SANDAG immediately in writing. Should this occur, SANDAG and the Grantee agree that they will make appropriate arrangements to proceed with or, if necessary, terminate the Project or affected portions thereof expeditiously. C. Notice Regarding Prevailing Wages. SANDAG ATGP Grants are funded with TransNet revenues consistent with the TransNet Extension Ordinance adopted by the voters in November 2004 (SANDAG Ordinance 04-01). Although SANDAG Ordinance 04-01 does not require payment of prevailing wages, California law may require that Grantee's public works projects pay prevailing wages for workers. Grantee acknowledges that SANDAG has strongly encouraged Grantee to seek legal counsel regarding whether the Project will be subject to prevailing wage laws consistent with Labor Code Section 1720, et seq. This Agreement requires Grantee's compliance with all federal, state, and local laws and ordinances as applicable. D. Significant Participation by a Subgrantee. Although the Grantee may delegate any or almost al! Project responsibilities to one or more subgrantees, the Grantee agrees that it, rather than any subgrantee, is ultimately responsible for compliance with all applicable laws, regulations, and this Agreement. 4 E. Third -Party Contracting. Grantee shall not award contracts over $3,000 on the basis of a noncompetitive procurement for work to be performed under this Agreement without the prior written approval of SANDAG. Contracts awarded by Grantee, if intended as local match credit, must meet the requirements set forth in this Agreement regarding local match funds. 1. If Grantee hires a consultant to carry out professional services funded under this Agreement, Grantee shall: prepare an Independent Cost Estimate (ICE) prior to soliciting proposals; public!!, advertise for competing proposals for the work; use cost as aii evaluation factor in selecting the consultant; document a Record of Negotiation (RON) establishing that the amount oaid by Grantee for the consultant sereice5 it fair and reasonable; and pass through the relevant obligations in this Agreement to the consultant. F. 2. If Grantee hires a contractor to carry out construction services funded under this Agreement, Grantee shall: prepare an ICE (e.g., a construction cost estimate) prior to soliciting bids; publicly advertise for competing bids for the work; award the work to the lowest responsive and responsible bidder; document a RON establishing that the amount paid by Grantee for the construction services is fair and reasonable; and pass through the relevant obligations in this Agreement to the contractor. Grantee's Responsibility to Extend Agreement Requirements to Other Entities 1. Entities Affected. Grantee agrees to take appropriate measures necessary to ensure that all Project participants comply with all applicable federal laws, regulations, and policies affecting Project implementation. In addition, if an entity other than the Grantee is expected to fulfill any responsibilities typically performed by the Grantee, the Grantee agrees to assure that the entity carries out the Grantee's responsibilities as set forth in this Agreement. 2. Documents Affected. The applicability provisions of laws, regulations, and policies determine the extent to which those provisions affect an entity (such as a subgrantee) participating in the Project through the Grantee. Thus, the Grantee agrees to use a written document to ensure that each entity participating in the Project complies with applicable laws, regulations, and policies. 3. Flowdown. The Grantee agrees to include in each document (subagreement, lease, third -party contract, or other) any necessary provisions requiring the Project participant (third -party contractor, subgrantee, or other) to impose applicable laws, Agreement requirements and directives on its subgrantees, lessees, third -party contractors, and other Project participants at the lowest tier necessary. M ca AP? Tard Parties. In WI II mction w€thi the Project, the Grantee agrees that SANDAG shall not be subject to any obligations or liabilities to any subgrantee, lessee, third -party contractor, or other person or entity that is not a party to the Agreement for the Project. Notwithstanding that SANDAG may have concurred in or approved any solicitation, subagreement, lease, or third -party contract at any tier, SANDAG has no obligations or liabilities to any entity other than the Grantee, including any subgrantee, lessee, or third -party contractor at any tier. 5 H. Changes in Project Performance. The Grantee agrees to notify SANDAG immediately, in writing, of any change in local law, conditions (including its legal, financial, or technical capacity), or any other event that may adversely affect the Grantee's ability to perform the Project in accordance with the terms of the Agreement and as required by Board Policy No. 035. The Grantee also agrees to notify SANDAG immediately, in writing, of any current or prospective major dispute, breach, default, or litigation that may adversely affect SANDAG interests in the Project; and agrees to inform SANDAG, also in writing, before naming SANDAG as a party to iitigation for any reason, in any forum. At a minimum, the Grantee agrees to send each notice to SANDAG required by this subsection to the SANDAG Office of General Counsel. I. Standard of Care. The Grantee expressly warrants that the work to be performed pursuant to this Agreement shall be performed in accordance with the applicable standard of care. Where approval by SANDAG, its Executive Director, or other representative of SANDAG is indicated in the Scope of Work, it is understood to be conceptual approval only and does not relieve the Grantee of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Grantee or its subgrantees. III. ETHICS A. Grantee Code of Conduct/Standards of Conduct. The Grantee agrees to maintain a written code of conduct or standards of conduct that shall govern the actions of its officers, employees, council or board members, or agents engaged in the award or administration of subagreements, leases, or third -party contracts supported with ATGP Funding. The Grantee agrees that its code of conduct or standards of conduct shall specify that its officers, employees, council or board members, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from any present or potential subgrantee, lessee, or third -party contractor at any tier or agent thereof. The Grantee may set de minimis rules where the financial interest is not substantial, or the gift is an unsolicited item of nominal intrinsic value. The Grantee agrees that its code of conduct or standards of conduct shall also prohibit its officers, employees, board members, or agents from using their respective positions in a manner that presents a real or apparent personal or organizational conflict of interest or persona! gain. As permitted by state or lnra1 imps or regulations, the Grantee agrees that its code of conduct or standards of conduct shall include penalties, sanctions, or other disciplinary actions for violations by its officers, employees, council or board members, or their agents, or its third -party contractors or subgrantees or their agents. 1. Personal Conflicts of Interest. The Grantee agrees that its code of conduct or standards of conduct shall prohibit the Grantee's employees, officers, council or board members, or agents from participating in the selection. award. or administration of any third - party contract or subagreement supported by ATGP Funding if a real or apparent conflict of interest would be involved. Such a conflict would arise when an employee, officer, board member, or agent, inciuding any member of his or her immediate family, partner, or organization that employs, or intends to employ, any of the parties listed herein has a financial interest in a firm competing for award. 2. Organizational Conflicts of Interest. The Grantee agrees that its code of conduct or standards of conduct shall include procedures for identifying and preventing real and 6 apparent organizational conflicts of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third -party contract or subagreement may, without some restrictions on future activities, result in an unfair competitive advantage to the third -party contractor or subgrantee or impair its objectivity in performing the contract work. B. SANDAG Code of Conduct. SANDAG has established policies concerning potential conflicts of interest_ Thpcp nnliciec app!y to r_ranteo Fer el! awz.•rds by SANDAG .-•,. -ry � . SANDAG, any practices VYI lllfl might result in unlawful activity are prohibited including, but not limited to, rebates, kickbacks, or other un•.al.w410 considerations. SANDAG staff members are specifically prohibited from participating in the selection process when those staff have a dose personal relationship, family relationship, or past (within the last 12 months), present; or potential business or employment relationship with a person or business entity seeking a contract with SANDAG. It is unlawful for any contract to be made by SANDAG if any individual Board member or staff has a prohibited financial interest in the contract. Staff are also prohibited from soliciting or accepting gratuities from any organization seeking funding from SANDAG. SANDAG officers, employees, agents, and Board members shall not solicit or accept gifts, gratuities, favors, or anything of monetary value from consultants, potential consultants, or parties to subagreements. By signing this Agreement, Grantee affirms that it has no knowledge of an ethical violation by SANDAG staff or Grantee. If Grantee has any reason to believe a conflict of interest exists with regard to the Agreement or the Project, it should notify the SANDAG Office of General Counsel immediately. C. Bonus or Commission. The Grantee affirms that it has not paid, and agrees not to pay, any bonus or commission to obtain approval of its ATGP Funding application for the Project. D. False or Fraudulent Statements or Claims. The Grantee acknowledges and agrees that by executing the Agreement for the Project, the Grantee certifies or affirms the truthfulness and accuracy of each statement it has made, it makes, or it may make in connection with the Project, including, but not limited to, the Grantee's grant application, progress reports and invoices. IV. AMOUNT OF FUNDING ASSISTANCE The Grantee agrees that SANDAG will provide ATGP Funding for the Project equal to the smaller of the following amounts: (a) the Maximum SANDAG Amount Approved of $425,000; or (b) the amount calculated in accordance with the Maximum Percentages of SANDAG Participation, which is 100 percent. SANDAG responsibility to make payments under this Agreement is limited to the amounts listed in the Approved Project Budget for the Project. Grantee's estimate in its application for funding from SANDAG for the Project is the amount that forms the basis upon which SANDAG determines the Maximum SANDAG Amount Awarded and Maximum Percentages of SANDAG Participation. V. MATCHING FUNDS Grantee has not proposed to provide matching funds for the Project. 7 VI. APPROVED PROJECT BUDGET Except to the extent that SANDAG determines otherwise in writing, the Grantee agrees as follows: The Grantee and SANDAG have agreed to a Project budget that is designated the "Approved Projeci Budget." The Grantee vvili incur olaligations and make disbursements of Project funds only as authorized by the Approved Project Budget. An amendment to the Approved Project Budget requires the issuance of a formal amendment to the Agreement, unless the re -allocation of funds items fiscal s that not increase. the t^tal .,`.mou t cf the ATr�D Fu ding among budget i�cm5 or .,:awe yEo�., that ,i.,. ,ri�r,,..o„ �. .. '.'1..,. .. , .y awarded for the Project, does not negatively impact the benefits obtained from the Project, and is cnnsistent with applicable !aw.s, regulations, and policies. Prior written SANDAG Proiect Manager approval is required for transfers of funds between Approved Project Budget line items. VII. PAYMENTS A. Grantee's Request for Payment When Matching Funds Are Required. The Grantee will demonstrate or certify that it will provide adequate matching funds such that, when combined with payments from SANDAG, will cover all costs to be incurred for the Project. Except to the extent that SANDAG determines, in writing, that the Grantee may defer its provision of matching funds for the Project, a Grantee is required under the terms of this Agreement to provide matching funds for the Project and agrees that it will not: 1. Request or obtain matching funds exceeding the amount justified by the matching share previously provided. 2. Take any action that would cause the proportion of ATGP Funding made available to the Project at any time to exceed the percentage authorized by the Agreement for the Project. B. Payment by SANDAG. Upon receiving a request for payment and adequate supporting information, SANDAG will make payment for eligible amounts to Grantee within 30 days if Grantee has complied with the requirements of the Agreement, including submission of a Quarterly Report which is included as Attachment D, has satisfied SANDAG that the ATGP Funding requested is needed for Project purposes in that requisition period, and is making adequate progress toward Project completion consistent with Board Policy No. 035. After the Grantee has demonstrated satisfactory compiiance with the preceding requirements, SANDAG may reimburse the Grantee's apparent allowable costs incurred consistent with the Approved Project Budget. SANDAG shall retain ten percent from the amounts invoiced until satisfactory completion of work. SANDAG shall promptly release retention amounts to Grantee following Grantee's satisfactory completion of work and receipt of Grantee's final invoice and all required documentation. Criata. The Grantee agrees that Project costs eligible for ATGP Finding must comply with the following requirements, unless SANDAG determines otherwise in writing. To be eligible for reimbursement, Project costs must be: 1. Consistent with the Project Scope of Work, the Approved Project Budget, and other provisions of the Agreement. 2. Necessary in order to accomplish the Project. 8 3. Reasonable for the goods or services purchased. 4. Actual net costs to the Grantee (i.e., the price paid minus any refunds, rebates, or other items of value received by the Grantee that have the effect of reducing the cost actually incurred, excluding program income). 5. Incurred for work performed, only on a reimbursement basis, after both the Effective Date of the Agreement and following Grantee's recP1pt of a Notice to Proceed from SANDAG. r u. Satisfactorily documented with supporting documentation which is to be submitted with each invoice. 7. Treated consistently in accordance with generally accepted accounting principles and procedures for the Grantee and any third -party contractors and subgrantees, (see Section 8 Accounting Records). 8. Eligible for TransNet Funding as part of the ATGP. 9. Indirect Costs are only allowable with prior SANDAG approval. Grantee must submit the following documentation as part of the grant application materials: (1) an indirect cost allocation audit approved by a qualified independent auditor; or (2) the applicant's proposed method for allocating indirect costs in accordance with OMB Circular A-87 guidelines. Indirect cost allocation plans must be reviewed and renewed annually. 10. Project generated revenue realized by the Grantee shall be utilized in support of the Project. Project generated revenue and expenditures, if any, shall be reported at the end of the Agreement period. D. Excluded Costs 1. In determining the amount of ATGP Funding SANDAG will provide for the Project, SANDAG will exclude: a. Any Project cost incurred by the Grantee before either the date SANDAG issues a Notice to Proceed to Grantee or the Effective Date of the Agreement or any Amendment thereto; b. Any cost that is not included in the latest Approved Project Budget; c. Any cost for Project property or services received in connection with a subagreement, lease, third -party contract, or other arrangement that is required to be, but has not been, concurred in or approved in writing by SANDAG; and d. Any cost ineligible for SANDAG participation as provided by applicable laws, regulations, or policies. 2. Certain costs at times associated with bicycle and pedestrian projects are not eligible when the benefit provided is not the exclusive use of bicyclists or pedestrians. These instances are listed below. 9 a. Curb and gutter are part of the roadway drainage system. As such, newly installed curb and gutter cannot be considered an improvement exclusively for the benefit of the sidewalk or bike lane and are not an eligible expense. b: Driveway ramps installed across sidewalks are not for the benefit of pedestrians, and in fact, degrade the pedestrian environment. Claimants may not include the cost of driveway ramps in applications for sidewalk projects. However, the distance across the driveway may be included when corn I^^ the ~ J y y r y r✓e �Mua, foot cost of the sidewalk. c. Where roadway design standards require a roadway shoulder width at least as wide as would be required for a standard bike lane, the cost of the shoulder construction will not be eligible. Appropriate bikeway signage is eligible. d. Under some circumstances, it may be necessary to remove and replace curb and gutter, driveway ramps, drainage facilities and other existing improvements in order to construct a bikeway or sidewalk. In such cases the cost of this work is most likely eligible, but claimants should carefully document why this is so in the claim submittal. The Grantee understands and agrees that payment to the Grantee for any Project cost does not constitute the SANDAG final decision about whether that cost is allowable and eligible for payment under the Project and does not constitute a waiver of any violation by the Grantee of the terms of the Agreement for the Project or Board Policy No. 035. The Grantee acknowledges that SANDAG will not make a final determination about the allowability and eligibility of any cost until the final payment has been made on the Project or the results of an audit of the Project requested by SANDAG or its Independent Taxpayers' Oversight Committee (ITOC) has been completed, whichever occurs latest. If SANDAG determines that the Grantee is not entitled to receive any portion of the ATGP Funding requested or paid, SANDAG will notify the Grantee in writing, stating its reasons. The Grantee agrees that Project closeout will not alter the Grantee's responsibility to return any funds due to SANDAG as a result of later refunds, corrections, performance deficiencies, or other similar actions; nor will Project closeout alter the SANDAG right to disallow costs and recover funds provided for the Project on the basis of a later audit or other review. Upon notification to the Grantee that specific amounts are owed to SANDAG, whether for excess payments of ATGP Funding, disallowed costs, or funds recovered from third parties or elsewhere, the Grantee agrees to promptly remit to SANDAG the amounts owed, including applicable interest, penalties and administrative charges. VIII. ACCOUNTING RECORDS In compliance with applicable laws, regulations, and policies, the Grantee agrees as follows: A. Project Accounts. The Grantee agrees to establish and maintain for the Project either a separate set of accounts or separate accounts within the framework of an established accounting system that can be identified with the Project. The Grantee also agrees to maintain documentation of all checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents related in whole or in part to the Project so that they may be clearly identified, readily accessible, and available to SANDAG upon request and, to the extent 10 feasible, kept separate from documents not related to the Project. 8. Documentation of Project Costs and Program Income. Except to the extent that SANDAG; determines otherwise, in writing, the Grantee agrees to support all costs charged to the Project, including any approved services or property contributed by the Grantee or others, with properly executed payrolls, time records, invoices, contracts, or vouchers describing in detail the nature and propriety of the charges, including adequate records to support the costs the Gra iitee has incurred underiying any payment in which SANDAG has agreed to participate in based upon a payable milestone. IX. REPORTING, RECORD RETENTION, AND ACCESS A. Types of Reports. The Grantee agrees to submit to SANDAG all reports required by law and regulation, policy, this Agreement, and any other reports SANDAG may specify. B. Report Formats. The Grantee agrees that all reports and other documents or information intended for public availability developed in the course of the Project and required to be submitted to SANDAG must be prepared and submitted in electronic and/or typewritten hard copy formats, as SANDAL may specify. SANDAG reserves the right to specify that records be submitted in particular formats. C. Record Retention. During the course of the Project and for three years thereafter from the date of transmission of the final expenditure report, the Grantee agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the Project, as SANDAG may require. D. Access to Records of Grantees and Subgrantees. The Grantee agrees to permit, and require its subgrantees to permit, SANDAG or its authorized representatives, upon request, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Grantee and its subgrantees pertaining to the Project. E. Project Closeout. The Grantee agrees that Project closeout does not alter the reporting and record retention requirements of this Agreement. F. Quarterly Reports. Grantee shall submit written quarterly reports to SANDAG detailing the progress of its work, expenditures incurred, and information regarding whether the Project is projected to be completed within the limits of the Approved Project Budget, Project Schedule, and consistent with Board Policy No. 035 and any policy amendments thereto. Grantee shall document the progress and results of work performed under this Agreement to the satisfaction of SANDAG. This includes progress and final reports, plans, specifications, estimates, and other evidence of attainment of the Agreement objectives, which are requested by SANDAG or ITOC. Grantee may be required to atteiid meetings of SANDAG staff and committees, including but not limited to ITOC, the Regional Planning Committee, the Transportation Committee, and the SANDAG Board of Directors, to report on its progress and respond to questions. G. Communities Served Data and Report. If requested, Grantee shall provide SANDAG with data regarding how the Projects benefits and burdens were equitably distributed among socio and economic populations in the area affected by the Project, and associated smart growth data. 11 X. Project Completion, Audit, Settlement, and Closeout A. Project Completion. Within 90 calendar days following Project completion or termination by SANDAG, the Grantee agrees to submit a finai certification of Project expenses and finai reports, as applicable. All payments made to the Grantee shall be subject to review for compliance by SANDAG with the requirements of this Agreement and shall be subject to an audit upon completion of the Project. B. Project Audit. The Grantee agrees to have financial and compliance audits performed as SANDAL may require consistent with the TransNet Extension Ordinance. The Grantee agrees that Project closeout will not after the Grantee's audit responsibilities. Audit costs are allowable Project costs. C. Performance Audit. The Grantee agrees to cooperate with SANDAG or ITOC with regard to any performance audit that is performed on the Project pursuant to the TransNet Ordinance. D. Project Closeout. Project closeout occurs when SANDAG notifies the Grantee that SANDAG has closed the Project, and, if applicable, either forwards the final ATGP Funding payment and or acknowledges that the Grantee has remitted the proper refund. The Grantee agrees that Project closeout by SANDAG does not invalidate any continuing requirements imposed by the Agreement or any unmet requirements set forth in a written notification from SANDAG. E. Project Use. Grantee was awarded this Agreement based on representations in its grant application regarding the Projects intended use. if the Project is a capitai project, Grantee hereby commits to continued use of the Project for the purposes stated in its application for a period of at least five years after completion of construction. SANDAG may require Grantee to refund ATGP funding provided for the Project in the event Grantee fails to utilize the Project for its intended purposes as stated in the grant application or for any disallowed costs. XI. TIMELY PROGRESS AND RIGHT OF SANDAG TO TERMINATE A. Grantee shall make diligent and timely progress toward completion of the Project within the timelines set forth in the Project Schedule, and consistent with Board Policy No. 035 and any policy amendments thereto. If timely prngre;; is not achieved, SANDAG may, in its 5;ole discretion, review the status of the Project to determine if the remaining funding should be reallocated to another eligible project, as per Board Policy No. 035. Grantee understands and agrees that any failure to make reasonable progress on the Project or violation of this Agreement and/or Board Policy No. 035, that endangers substantial performance of the Project shall provide sufficient grounds for SANDAG, in its sole discretion, to terminate this Agreement. B. in the event Cranteo enrnnnters diffiru ilty in meeting the Project Schec!u!e nr entiripetes difficulty in complying with the Project Schedule, the Grantee shall immediately notify the SANDAG Project Manager in writing, and shall provide pertinent details, including the reasons for the delay in performance and the date by which Grantee expects to complete performance or delivery. This notification shall be informational in character only and receipt of it shall not be construed as a waiver by SANDAG of a project delivery schedule or date, or any rights or remedies provided by this Agreement, including Board Policy No. 035 requirements. 12 C. Upon written notice, the Grantee agrees that SANDAG may suspend or terminate all or any part of the ATGP Funding to be provided for the Project if the Grantee has violated the terms of the Agreement, or Board Policy No. 035, or if SANDAG determines that the purpose of the laws or policies authorizing the Project would not be adequately served by the continuation of ATGP Funding for the Project. D. in general, termination of ATGP Funding for the Project will not invalidate obligations properly incurred by the Grantee before the termination date to the extent those obligations cannot be canceled. If, however, SANDAG determines that the Grantee has willfully misused ATGP Funding by failing to make adequate progress, or failing to comply with the terms of the Agreement, SANDAG reserves the right to require the Grantee to refund to SANDAG the entire amount of ATGP Funding provided for the Project or any lesser amount as SANDAG may determine. E. Expiration of any Project time period established in the Project Schedule will not, by itself, automatically constitute an expiration or termination of the Agreement for the Project. however, Grantee must request and SANDAG may agree to amend the Agreement in writing if the Project Schedule will not be met. An amendment to the Project Schedule may be made at the discretion of SANDAG if Grantee's request is consistent with the provisions of Board Policy No. 035. XII. CIVIL RIGHTS The Grantee agrees to comply with all applicable civil rights laws, regulations, and policies and shall include the provisions of this Section 12 in each subagreement, lease, third -party contract, or other legally binding document to perform work funded by this Agreement. Applicable civil rights laws, regulations and policies include, but are not limited to, the following: A. Nondiscrimination. SANDAG implements its programs without regard to income level, disability, race, color, and national origin in compliance with the Americans with Disabilities Act and Title VI of the Civil Rights Act, Grantee.shall prohibit discrimination on these grounds, notify the public of their rights under these laws, and utilize a process for addressing complaints of discrimination. Furthermore, Grantee shall make the procedures for filing a complaint available to members of the public and will keep a log of all such complaints. Grantee must notify SANDAG !rnmedjateiy if a complaint is lodged that relates to the Project or program funded by this grant. B. Equal Employment Opportunity. During the performance of this Agreement, Grantee and all of its subcontractors, if any, shall not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, denial of family and medical care leave, denial of pregnancy disability leave, veteran status, or sexual orientation. Grantee and its subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment, Grantee and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (California Government Code Section 12900, et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0, etseq,), The applicable regulations of the Fair Employment and Housing Commission implementing 13 California Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by this reference and are made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. XIII. OWNERSHIP OF WORK PRODUCT SANDAG shall own any deliverables created in whole or in part for the SANDAG benefit pursuant to the Scope of Work for the Project. The term "deliverables" includes, but is not limited to, all original drawings, reports, photos, and other documents, including detailed calculations and other work product developed for the Project or services performed on the Project. XIV. DISPUTES AND VENUE A. Choice of Law. This Agreement shall be interpreted in accordance with the laws of the State of California. B. Dispute Resolution Process. In the event Grantee has a dispute with SANDAG during the performance of this Agreement, Grantee shall continue to perform unless SANDAG informs Grantee in writing to cease performance. The dispute resolution process for disputes arising under this Agreement shall be as follows: 1. Grantee shall submit a statement of the grounds for the dispute, including all pertinent dates, names of persons involved, and supporting documentation, to the SANDAG Project Manager. The Project Manager and other appropriate SANDAG staff will review the documentation in a timely manner and reply to Grantee within 20 calendar days. Upon receipt of an adverse decision by SANDAG, Grantee may submit a request for reconsideration to the SANDAG Executive Director. The request for reconsideration must be received within ten calendar days from the postmark date of the SANDAG reply. The Executive Director will respond to the request for reconsideration within ten working days. The decision of the Executive Director will be in writing. If Grantee is dissatisfied with the results following exhaustion of the above dispute resolution procedures, Grantee shall make a written request to SANDAG for appeal to the SANDAG Transportation Committee. SANDAG shall respond to a request for mediation within 30 calendar days. The decision of the Transportation Committee shall be final. C. Venue. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Diego, State of California. In the event of any such litigation between the parties. the prevailing party shall be entitled to recover all reasonable costs incurred, including reasonable attorney's fees, litigation and collection expenses, witness fees, and court costs as determined by the court. 14 XV. ASSIGNMENT Grantee shall not assign, sublet, or transfer (whether by assignment or novation) this Agreement or any rights under or interest in this Agreement. XVI. INSURANCE Grantee shall procure and maintain during the period of performance of this Agreement, and for 12 months following completion, policies of insurance from insurance companies authorized to do business in the State of California or the equivalent types and amounts of self-insurance, as follows: A. General Liability. Combined single limit of $1,000,000 per occurrence and $2,000,000 general aggregate for personal and bodily injury, including death, and broad form property damage. The policy must include an acceptable "Waiver of Transfer Rights of Recovery Against Others Endorsement." The policy must name SANDAG as an additional insured in the endorsement. A deductible or retention may be utilized, subject to approval by SANDAG. B. Automobile Liability. For personal and bodily injury, including death, and property damage in an amount not less than $1,000,000. C. Workers' Compensation and Employer's Liability. Policy must comply with the laws of the State of California. The policy must include an acceptable "Waiver of Right to Recover From Others Endorsement" naming SANDAG as an additional insured. D. Other Requirements. Grantee shall furnish satisfactory proof by one or more certificates (original copies) that it has the foregoing insurance. The insurance shall be provided by an acceptable insurance provider, as determined by SANDAG, which satisfies the following minimum requirements: 1. An insurance carrier qualified to do business in California and maintaining an agent for service of process within the state. Such insurance carrier shall maintain a current A.M. Best rating classification of "A-" or better, and a financial size of "$10 million to $24 million (Class V) or better," or 2. A Lloyds of London program provided by syndicates of Lloyds of London and other London insurance carriers, providing all participants are qualified to do business in California and the policy provides for an agent for service of process in California. E. Certificates of insurance shall be filed with SANDAG. These policies shall be primary insurance as to SANDAG so that any other coverage held by SANDAG shall not contribute to any loss under Grantee's insurance. insurance policies shall not be canceled without first giving 30 days advance written notice to SANDAG. For purposes of this notice requirement, any �i�a� vial Jiavtge in poky prior to its expiration shall be considered a cancellation. XVII. INDEMNIFICATION AND HOLD HARMLESS A. Generally. With regard to any claim, protest, or litigation arising from or related to the Grantee's performance in connection with or incidental to the Project or this Agreement, Grantee agrees to defend, indemnify, protect, and hold SANDAG and its agents, officers, Board members, and employees harmless from and against any and all claims, including, but not limited to prevailing wage claims against the Project, asserted or established liability for 15 damages or injuries to any person or property, including injury to the Grantee's or its subgrantees' employees, agents, or officers, which arise from or are connected with or are caused or claimed to be caused by the negligent, reckless, or willful acts or omissions of the Grantee and its subgrantees and their agents, officers, or employees, in performing the work or services herein, and ail expenses of investigating and defending against sarne, including attorney fees and costs; provided, however, that the Grantee's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or wiiifui misconduct of SANDAG, its Board of Directors, eyerris, orrice►s, ur erriuiuyeea. B. Intellectual Property. Upon request by SANDAG, the Grantee agrees to indemnify, save, and hold harmless SANDAG and its Board of Directors, officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the Grantee of proprietary riahts, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under the Project. The Grantee shall not be required to indemnify SANDAG for any such liability caused solely by the wrongful acts of SANDAG employees or agents. XVIII. INDEPENDENT CONTRACTOR A. Status of Grantee. Grantee shall perform the services provided for within this Agreement as an independent contractor, and not as an employee of SANDAG. Grantee shall be under the control of SANDAG as to the result to be accomplished and not the means, and shall consult with SANDAG as provided for in the Scope of Work. The payments made to Grantee pursuant to this Agreement shall be the full and complete compensation to which Grantee is entitled. SANDAG shall not make any federal or state tax withholdings on behalf of Grantee. SANDAG shall not be required to pay any workers' compensation insurance on behalf of Grantee. Grantee agrees to indemnify SANDAG for any tax, retirement contribution, social security, overtime payment, or workers' compensation payment which SANDAG may be required to make on behalf of Grantee or any employee of Grantee for work done under this Agreement. B. Actions on behalf of SANDAG. Except as SANDAG may specify in writing, Grantee shall have no authority, express or implied, to act on behalf of SANDAG in any capacity whatsoever, as an agent or otherwise. Grantee shall have no authority, express or implied, to bind SANDAG or its members, agents, or employees, to any obligation whatsoever, unless expressly provided for in this Agreement. XIX. SEVERABILITY AND INTEGRATION If any provision of the Agreement is determined invalid, the remainder of "'hat Agreement shall not be affected if that remainder would continue to conform to the requirements of applicable laws or regulations. Tills Agreement represents the entire understanding of SANDAG and Grantee as to those matters contained in it. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by SANDAG and the Grantee. XX. PRWEa MANAGER The Grantee has assigned Kuna Muthusamy as the Project Manager for the Project. Project Manager continuity and experience is deemed essential in Grantee's ability to carry out the Project in 16 accordance with the terms of this Agreement. Grantee shall not change the Project Manager without first providing written notice to SANDAL. ;UM NOTICE Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to: San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101 Attention: Susan Baldwin/Suchi Mukheriee Grantee: City of Nationa! City 1243 National City Boulevard National City, CA 91950 Attn: Kuna Muthusamy Notice shall be effective upon receipt thereof. XXII. SIGNATURES The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities, 1N WITNESS WHEREOF, the parties have executed this Agreement as of the date written above. SAN DIEGO ASSOCIATION OF GOVERNMENTS CITY OF NATIONAL CITY GARY L. GALLEGOS Executive Director or designee LESLIE DEESE City Manager APPROVED AS TO FORM: APPROVED AS TO FORM: Office of General Counsel City Attorney 17 PART is PROJECT OVERVIEW PROJECTTITLE: ATTACHM ENT A SCOPE OF WORK, SCHEDULE, AND APPROVED PROJECT BUDGET CAPITAL PROJECTS: SCOPE OF WORK, SCHEDULE, AND BUDGET [Euclid Avenue Bicycle and Pedestrian Enhancements PROJECTUMITS: f — Division Street, between Highland and Euc id Avenue. PROJECT SU MMARY r: Euclid Avenue is a fcur-lane north -south arterial with on -street parallel parking along portions of the street, and is identified as a major arterial road in the City General Plan and a reigonal bicycle corridor in the National City Bicycle Master Plan and SANDAG 2050 Regional Transportation Plan (RTP). A regional bicycle co'rldor provides ar opportunity to connect National City to neighboring communities and will supportintercommunity bicycle travel for residents who may commute to/from adjacent munidpalitl es. The project will provide final design plans for approximately 1.7 miles of Class II bicycle facilities between Cervantes Avenue and E. 24th Street. A d d it: onal ly, the project will provide plans to Implement a road diet which includes the removal of one travel lane in each d lreactio n of the corridor everywhere except between Plaza Blvd, and 4th Street (where trafficvolumes are too high to support a road diet). Project elements Indud a signal/crosswalk at the 6th Street Intersection, and high visibility crosswalks and ADA accessible ramps at all existing major intersections along the Euclid Avenue corridor. Bike lanes will be will be buffered In areas where there Is a proposed road diet. Spea'Icaiiy, the project area between Division Street and 4th Street will include a 2' raised median buffer and will provide a wider sidewalk west of Euclid Avenue. The project will also Include sidewalk panel replacement In key locations to maintain ADA accessibility within the existing sidewalks, Es concrete has lifted and cracked overtime causing uneven surfaces along pedestrian paths of travel. The Euclid Avenue Bicycle and Pedestrian Corridor will be used by pedestrians and cycllsts to go to and from the schools parks, and regional transportation within close proximity. PART II: SCOPE OF WO" SCHEDU 1iN • gBUDGET l7 �! 7 TASI( NO ijASx D[SCRIftTION_" ! F 3 "91 fir. DFL11/ERr;1 H`�.E 7)!'" !Baseline Data Collection pion, Raw dika/Ped Data 1 7. 3 Collect 'Baseline Data • . Project Approval & Environmental Document(PA&ED) Final Plans, Specifications, and Estimates (PS&E, _ Environmental Document 30%, 60%, B096, and 100% Plans DURATION �SYA RT DATE'': ViGOMP.IESrON Az DURATION: TOTAL PROTECT COST, • - ,Notice tb Proeand 4 months {NIP) 4 months 4 months Notice to Proceed (NTP) 8 months 1p months 18 months TOTAL 4 months 4 months Sd mrSnths 18 months 5,000130 45,1300.00 375;000.08 $ - 425,000.00. 'Start and Completion dates shall be tracked using "Months from Notice to Proceed (NIP)" "'vindicates Policy TCo.035Milestane s Original grant application included oinstruction, but project proposal was partially funded. Revised scope of work focuses on planning and design activities. PART til: FUNDING SOURCES .._ . TOTAL PROJECT COST: TOTAL G RANTAMOUNT REQUESTED FROM SANDAG: TOTAL MATCH AMOUNT THAT WILL 8E CONTRIBUTED SANDAG %CONTRIEUTION: MATCH %CONTRIBUTION: $ $ $ 425,000.00 425,000.00 ATTACHMENT B BOARD POLICY NO. 035 COMPETITIVE ffRANT PROGRAM pRorigEmipEs Applicability and Puvpose of Policy This Policy applies to all grant programs administered through SANDAG, whether from TransNet or another source, including but not limited to the Smart Growth Incentive Program, Environmental Mitigation Program, Bike and Pedestrian Program, Senior Mini Grant Program, Federal Transit Administration grant programs, and Active Transportation Grant Program. Nothing in this Policy is intended to supersede federal or state grant rules, regulations, statutes, or contract documents that conflict with the requirements in this Policy. There are never enough government grant funds to pay for all of the projects worthy of funding in the San Diego region. For this reason, SANDAG awards grant funds on a competitive basis that takes the grantees' ability to perform their proposed project on a timely basis into account. SANDAG intends to hold grantees accountable to the project schedules they have proposed in order to ensure fairness in the competitive process and encourage grantees to get their projects implemented quickly so that the public can benefit from the project deliverables as soon as possible. Procedures 1. Project Milestone and Completion Deadlines 1.1. When signing a grant agreement for a competitive program funded and/or administered by SANDAG, grant recipients must agree to the project delivery objectives and schedules in the agreement. In addition, a grantee's proposal must contain a schedule that falls within the following deadlines. Failure to meet the deadlines below may result in revocation of all grant funds not already expended. The final invoice for capital, planning, or operations grants must be submitted prior to the applicable deadline. 1.1.1, Funding for Capital Projects. If the grant will fund a capital project, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary construction contract must be awarded within two years following execution of the grant agreement, and construction must he completed within eighteen months following award of the construction contract. Completion of construction for purposes of this policy shell he when the prime construction contractor is relieved from its maintenance responsibilities, If no construction contract award is necessary, the construction project must be complete within eighteen months foiiowing execution of the grant agreement. 1.1.2. Funding for Planning Grants. If the grant will fund planning, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary consultant contract must be awarded within one year following execution of the grant agreement, and the planning project must be 19 complete within two years following award of the consultant contract. Completion of planning for purposes of this policy shall be when grantee approves the final planning project deliverable. If no consultant contract award is necessary, the planning project must be complete within two years of execution of the grant ag reement. 1.1.3 Funding for Operations Grants. !f the grant will fund operations, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary services contract for operations roust be awarded within one year following execution of the grant anre ment_ and the operations must commence within six months following award of the operations contract. If no services contract for operations is necessary, the operations project must commence within one year of execution of the grant agreement. 1.1.4 Funding for Equipment or Vehicles Grants. If the grant will fund equipment or vehicles, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary purchase contracts for equipment or vehicles must be awarded within one year following execution of the grant agreement, and use of the equipment or vehicles for the benefit of the public must commence within six months following award of the purchase contract. 2. Project Milestone and Completion Deadline Extensions 2.1. Schedules within grant agreements may include project scopes and schedules that will identify interim milestones in addition to those described in Section 1 of this Policy. Grant recipients may receive extensions on their project schedules of up to six months for good cause. Extensions of up to six months aggregate that would not cause the project to miss a completion deadline in Section 1 may be approved by the SANDAG Executive Director. Extensions beyond six months aggregate or that would cause the project to miss a completion deadline in Section 1 must be approved by the Policy Advisory Committee that has been delegated the necessary authority by the Board. For an extension to be granted under this Section 2, the following conditions must be met: 2.1.1. For extension requests of up to six months, the grantee must request the extension in writing to the SANDAG Program Manager at least two weeks prior to the earliest project schedule milestone deadline for which an extension is being requested. The Executive Director or designee will determine whether the extension should be granted. The Executive Director's action will be reported out to the Board in following month's report of delegated actions. 2.1.2. A grantee seeking an extension must document previous efforts undertaken to maintain the project schedule, explain the reasons for the delay, explain why the delay is unavoidable, and demonstrate an ability to succeed in the extended time frame the grantee proposes. 2.1.3. If the Executive Director denies an extension request under this Section, 2, the grantee may appeal within ten business days of receiving the Executive Director's response to the responsible Policy Advisory Committee by sending the appeal to the SANDAG Program Manager. 20 2.1.4. Extension requests that are rejected by the Policy Advisory Committee will result in termination of the grant agreement and obligation by the grantee to return to SANDAG any unexpended funds within 30 days. Unexpended funds are funds tor project costs not incurred prior to rejection of the extension request by the Poiicy Advisory Committee. 3. Project Delays and Extensions in Excess of Six Months 3.1. Requests for extensions in excess of six months, or that will cause a project to miss a completion deadline in Section 1 (including those projects that were already granted extensions by the Executive Director and are again falling behind schedule); will be considered by the Policy Advisory Committee upon request to the SANDAG Program Manager. 3.2 A grantee seeking an extension must document previous efforts undertaken to maintain the project schedule, explain the reasons for the delay, explain why the delay is unavoidabie, and demonstrate an ability to succeed in the extended time frame the grantee proposes. The grantee must provide the necessary information to SANDAG staff to place in a report to the Policy Advisory Committee. if sufficient time is available, and the grant utilized TransNet funds, the request will first be taken to the Independent Taxpayer Advisory Committee (ITOC) for recommendation. The grantee should make a representative available at the meeting to present the information to, and/or answer questions from, the ITOC and Policy Advisory Committee. 3.3 The Policy Advisory Committee will only grant an extension under this Section 3 for extenuating circumstances that the grantee could not have reasonably foreseen. 4. Resolution and Execution of the Grant Agreement 4.1 Two weeks prior to the review by the Policy Advisory Committee of the proposed grants, prospective grantees must submit a resolution from their authorized governing body that includes the provisions in this Subsection 4.1. Failure to provide a resolution that meets the requirements in this Subsection 4.1 will result in rejection of the application and the application will be dropped from consideration with funding going to the next project as scored by the evaluation committee. in order to assist grantees in meeting this resolution deadline, when SANDAG issues the call for projects it will allow at least 30 days for grant application submission. 4.1.1 Grantee governing body commits to providing the amount of matching funds set forth in the grant application. 4.1.2 Grantee governing body authorizes staff to accept the grant -funding and J execute a grant agreement if an award is made by SANDAG. 4.2 Grantee's authorized representative must execute the grant agreement within 45 days from the date SANDAG presents the grant agreement to the prospective grantee for execution. Failure to meet the requirements in this Subsection 4.2 may result in revocation of the grant award. 2i 5. Increased Availability of Funding Under this Policy 5.1. Grant funds made available as a result of the procedures in this Policy may be awarded 'its ile next project on the recommended project priority list from the most recent project selection process, or may be added to the funds available for the next project funding cycle, at the responsible Policy Advisory Committee's discretion. Any project that loses funding due to failure to meet the deadlines specified in this Policy may be r submitter..1 to compete for funding in a future call for grant applications. Adopted: January 2010 Amended: November 2014 22 ATTACHMENT C PROJECT IMPLEMENTATION AND OVERSIGHT REQUIREMENTS Capital Grants 1. Contact Information: Grantee must provide SANDAG with contact information for the project manager. Grantee must provide SANDAG with updated contact information in a timely manner if there are any changes to staff assigned. 2. Baseline Data Collection: Prior to the construction of grant -funded improvements, the Grantee is respurisibie for developing a ioaseiine data collection plan with SANDAG to gather information on pedestrian and bicyclist activity. At a minimum, data should be collected for observed bicycle and pedestrian volumes, behavior, and attitudes in the project area. Once the data collection plan is approved by SANDAG staff, the Grantee is responsible for tarrying out the plan and returning collected data to SANDAG as a deliverable. Standardized forms required for data collection will be provided by SANDAG. Grantees are encouraged to use the National Bicycle and Pedestrian Documentation Project methodology and plan for the following: • Conduct counts prior to project construction, during National Documentation Days in the second week of September. Supplementary counts and surveys can be conducted during January, May, and July to provide seasonal data, if desired. • Conduct counts for two hours, at peak times relative to the facility. For example, facilities attracting utilitarian trips should be counted on a Tuesday, Wednesday, or Thursday from 5 to 7 p.m., whereas facilities attracting recreational trips should be counted on a Saturday, from 9 to 11a.m. In the case that the above timeframes are deemed infeasible due to the project schedule, the Grantee and SANDAG will collaborate on an alternative data collection methodology and procedure. A subset of Grantees may be selected for in-depth evaluation by SANDAG, in which case, SANDAG will conduct the data collection effort with required participation from Grantee staff. Such in-depth evaluation conducted by SANDAG will take place solely for the purpose of SANDAG Active Transportation data collection and monitoring efforts, and will not impact Grantees' budgets. Grantees should plan to budget $5,000 for data collection. For questions or assistance with data collection, contact Christine Eary at christine.eary@sandag.orq, or (619) 699-6928_ a. Lib igaK Development and Community Meetings: Grantee must provide SANDAG with advance notice (preferably within two weeks) and agendas of all design development and community meetings, and a meeting summary following the meeting. SANDAG staff may attend any meetings as appropriate. 4. Plan Review: Grantee must submit project design drawings and cost estimates (if available) to SANDAG for review and comment at 30 percent, 60 percent, 90 percent, and 100 percent. SANDAG 23 staff may meet with the Grantee to comment on submitted plans and assure substantial conformance. SANDAG may comment on submitted plans regarding: • Whether they dre consistent with the Project proposed ill the original grant application, and • Consistency with accepted pedestrian/bicycle facility and smart growth design standards. 5. Quarterly Reports and invoices: Grantee must submit quarterly reports and invoices to SANDAG, detailing accomplishments in the quarter, anticipated progress next quarter, pending issues and actions toward resolution, and status of budget and schedule, furthermore, the Grantee agrees to provide project milestone information (such as presentations io community groups, other agencies, and elected officials, ground-breakings, and ribbon -cuttings) to support media and communications efforts. P. Media and Community Outreach Coordination: Press materials shall be provided to SANDAG staff before they are distributed. SANDAG logo(s) should be included in press materials and other project collateral. Furthermore, the grantee agrees to provide project milestone information to support media and communications efforts. 7. Photo Documentation: Grantees are responsible for the following photo documentation: • Before and after photos, which should be taken from similar angles to showcase how d particular area has been transformed over time. • Project milestone photos (such as ground-breakings and ribbon -cuttings). • Photos taken throughout construction phases and throughout the length of the project. Photos should be high resolution (at least 4 inches by 6 inches with a minimum of 300 pixels per inch) and contain captions with project descriptions, dates, locations, and the names of those featured, if appropriate. 8. Project 5ignage: Each project or program in excess of $250,000 funded in whole or in part by revenues from the TransNet Extension Ordinance shall be clearly designated during its construction or implementation as being provided by such revenues. SANDAG will provide sign specifications. Grantee agrees to follow sign specifications and submit proof files to SANDAG for approval before printing. 9. Performance Monitoring: SANDAG staff may measure performance of the constructed capital improvements against stated project objectives, and evaluate the overall grant program. Grantee is expected to meet with SANDAG staff to identify relevant performance measures and data sources, and provide available data and feedback regarding the program as appropriate. Planning and Non -Capital Grants I. Contact Information. Grantee must provide SANDAG with contact information for the project manager. Grantee must provide SANDAG with updated contact information in a timely manner if there are any changes to staff assigned. 24 2. Request for Proposals and Consultant Selection. Upon request by SANDAG, Grantee must submit consultant draft Request for Proposals to SANDAG staff for review and comment for consistency with the agreed upon Scope of Work with SANDAG (Attachment A). 3, Quarterly Reports. Grantee must submit quarterly reports to SANDAG, detailing accomplishments in the quarter, anticipated progress next quarter, pending issues and actions toward resolution, and status of budget and schedule. 4. Stakeholder and Community Meetings. Grantee must provide SANDAG with advance notice (preferably within two weeks) and agendas of all stakeholder and community meetings, and a meeting sumrnary foiiowing the meeting. SANDAG staff may attend any meetings as appropriate. 5. Media and Community Outreach Coordination. Press materials shall be provided to SANDAG staff before they are distributed. SANDAG iogo(s) should be included in press materials and other project collateral. Furthermore, the Grantee agrees to provide project milestone information to support media and communications efforts. 6. Photo Documentation. Grantees are responsible for the following photo documentation: • Existing conditions photos, which should illustrate the current conditions of the project site and demonstrate the need for improved facilities Project milestone photos (such as workshops, presentations to community groups, other agencies, and elected officials) Photos should be high resolution (at least 4 inches by 6 inches with a minimum of 300 pixels per inch) and contain captions with project descriptions, dates, locations, and the names of those featured, if appropriate. 25 ATTACHMENT D QUARTERLY REPORT AND INVOICE FORMS TransNet Active TRANSPORTATION GRANT PROGRAM QUARTERLY REPORT Report Submittal Date: [Insert] Reporting Period: [insert - Example: FY 2014, Quarter 1] PART I: DESCRIPTION OF ACTIVITY FOR REPORTING PERIOD I. Work Accomplished This Reporting Period [INSTRUCTIONS: Replace this text with a detailed description of work completed and underway during the reporting period. In a bullet format, reference specific tasks.] Example: • Task 1 - Award Consultant Contract: Issued RFP and convened a selection panel of 5 members from the City, MTS, NTCD, and SANDAG to shortlist 3 of 9 firms. The panel interviewed the 3 firms and selected XYZ Group for this project. The City Council approved the consultant contract with XYZ Group on January 1, 2014. City staff held a kick-off meeting on January 10, 2014. • Task 2 — Public Outreach: City staff and XYZ Group began organizing the first workshop for this project. The anticipated date of the first workshop will be in the February/March 2014 timeframe. • Task 3 — Etc. Task 4 - Etc. 2. Deliverables Produced This Reporting Period [INSTRUCTIONS: Summarize the deliverables produced during this period and indicate the date submitted to SANDAG, Deliverables can be submitted as an attachment to this report. See Item 5 for more details.] Example: • Final RFP - Submitted in December 2014. • Approved Consultant Contract and Kick -Off Meeting Notes Submitted with this report. Please see accompanying list of attachments. 2t.; 3. Is there an accompanying invoice for this period? [INSTRUCTIONS: Indicate YES or NO.] 4. Work Anticipated for the Next Reporting Period [INSTRUCTIONS: Replace this text with a brief description of work anticipated for the next reporting period. Also note any upcoming meetings or workshops.] 5. List of Attachments [INSTRUCTIONS: List any deliverables or invoice documents attached to this report. Attachments over 6MB should be sent via Wel ransfer.] WeTransfer Link: https://sandag.wetransfer.coml Example: • Attachment 1: Consultant Contract • Attachment 2: Kick -Off Meeting Notes ▪ Attachment 3: Invoice Spreadsheet • Attachment 4: Invoice Documentation PART 2: SCHEDULE AND TASK STATUS Task Scheduled Start Date (Per Grant Scope of " Work) Scheduled Completion Date (Per Grant Scope;; of Work) Status .....: :' Tinning __ . Anticipated Start Date (if Different from Grant Scope of Work) Anticipated Completion (If Different from Grant Scope of Work) - NTP Date Task 1 [rnm/dd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Decayed] [mm/dd/yy] [mrn/dd/yy] Task 2: Policy No. 035 Milestone [mm/dd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Delayed] [mm/dd/yy] [mm/dd/yy] Task 3: Policy No. 035 Milestone [mmidd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Delayed] [mm/dd/yy] [mm/dd/yy] PART 3: CHALLENGES, SCHEDULE DELAYS, AND AMENDMENT REQUESTS Challenges and Actons Toward Resolution (If applicable) 27 [INSTRUCTIONS: If you are experiencing challenges in completing project tasks, please provide information about the delay and actions taken to resolve issues. If an amendment is needed, provide justification and check the appropriate box below.] ❑ No amendment requested at this time 0 Amendment requested to*: ❑ Project Schedule ❑ Project Budget ❑ Scope of Work *Failure to check a box in the above section assumes there is no action requested. Amendment requests are subject to SANDAG approval. It is the Grantee's responsibility to ensure compliance with SANDAG Board Policy No. 035: Competitive Grant Program Procedures and grant agreement terms and conditions. PART 4: PROJECT STATUS REPORT SIGNATURE Prepared by Date: Project Manager 28 INVOICE INSTRUCTIONS Step 1: Complete the Quarterly Progress Report. Reimbursements cannot be made without a completed Quarterly Progress Report. Step 2: Gather Documentation for Staff Costs, Consultant/Contractor Costs, and Other Costs. Provide SANDAG with a copy of any consultant and contractor agreements awarded through the grant. Staff Costs should be supported by certified payroll documentation Consultant costs should be supported by the consultant invoice AND a proof of payment. The proof of payment can be either a copy of The check provided to the consultant or printout frorn the projects financial accounting system showing that funds were disbursed. 'Contractor costs should be supported by the contractor invoice, schedule of values, AND a proof of payment. The procf of payment can be either a copy of the check .provided to the contractor or a printout from the project's financial accounting system showing that funds were disbursed. :Other costs should be supported by either an invoice from the vendor or a receipt AND must be accompanied by a proof of payment. The proof of payment can be either a, 'copy of the check provided to the vendor or a printout from the projects financial accounting system showing that funds were disbursed. Clearly identify (i.e., highlight or circle) all grant -related expenses on documents that include non -related costs. Step 3: 'Complete the ExpenseSummary. Summarize the total Staff Costs, Consultant/Contractor Costs, and Other Costs incurred during the reporting period. Confirm that you have the adequate documentation. Break down each cost bytask. This will help with the next step to complete the invoice statement. ;Double check and make sure all sub -totals have been calculated correctly. ,Step 4: Complete the Invoice Statement Enter the costs for each task (calculated in Step 3) into the appropriate cells of the Invoice Statement. The SANDAG contribution, mate!, contribution, and retention amounts should automatically calculate. Enter previous costs by task into the appropriate cells of the spreadsheet. The remaining grant balance should automatically calculate. Step 6: ;Submit Quarterly Progress Report, Invoice, and Supporting Documentation to SANDAG at: sgaturantsasandaq.org Sign and scan the completed Quarterly Progress Report. Submit it in PDF form. ;Sign and scan the invoice statement. Submit it in PDF form. iSubmit supporting documentation in PDF form, :Submit the completed Excel workbook. Files in excess of 6MB should be submitted via: httpsI/sandag.wetransfercom 29 MRT 1: STOP CO*TS. Personnel Staff Person A Staff Person B Staff Person C [INSERT ADDITONAL LINES AS NEEDED! 'PART .749.1%4 Ott :Reg* 111 Time Period Hours Hourly Rate Amount Documentation Attached? mm/dd/yy to mmkkityy 10 $ 100.00 $ 1,000.00 YES/NO mm/dd/yy to mmtdd/yy 10. $ 100.00 $ 1,000.00 YES/NO mm/dcl/yy to mmtdd/yy 10 $ 100.00 $ 1,000.00 YES/NO • : :Consultant/Contractor Invoice No. Consultant XYZ -Consultant XYZ •Consultant XYZ Outreach Omanization ABC s(INSERTADDITONAL LINES AS NEEDED1 fART 3: OtlititeeSit Vendor _ Vendor A Vendor B Vendor C 'CINSERTADDITONAL LINES AS NEEDED' Invoice No. ;Invoice Date Description of Costs 1. 1/1/2014 Professional services for the $ 10,000.00 YES/NO month ofJanuary 2014 21 2/1 /20141Professional services for the $ 10,000.00 YES/NO month of Februay 2014 3/1 /2014 Professional services for the $ 10, 000.00 YES/NO :month of March 2014 1 3/1/2014,Outreach fromJanuary 2014 to $ 10,000.00 YES/NO 'March 2014 Amount Documentation Attached? Invoice Date Description of Costs • Amount Documentation Attached? 1, 1/1/2014!Printing costs for January 2014 $ 100.00 YESINO 1 2/1/2014 News Announcement for $ 100.00 YES/NO February 2014 Workshop 1! 2/28/2014'Snacks for February 2014 $ 100.00 ,YES/NO Workshop 30 To: From: TRANSNE;r SMART GROWTH INCENTIVE PROGRAM INVOICE SUCH MUKHERJEE ,SANDAG 4C1 B Slreet, Suite 800 San Diego, CA 92101-4231 Name Ad•Jres s Project Name: [PROJECT NAME] Contract Number: 500XXX Grant Invoice Number: Billing Period: FROM Inwice Date: DATE Grant Award: Balance Remaining. $0.00 $0.00 TO TASK Previous Ealance Current MM1DDNYYYto MMIDDIYYYY Total Expenses SANDAGTotaI Match Spent Reimbursed to bate Match to . bate ' Total to Date ... " Staff Costs Cons ultaflt or Contractor Costs Other Coats This Invoice ' This Invoice, This Invoice 1 RFP $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 Existin Conditions Report $0.00 $0.00 $0 00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 3 Public Outreach $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 Draft Plan $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 00 $0.00 5 Final Plan $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 0 OR $0.00 Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Current Expenditures: $0.00 Total Amount Due this invoice: $0.00 Less 10% Retention: $0.00 Match % Met to Cate:' #DN/0! Total Project (Grant Matchl Budget ,- -- -- $0.00 Task 1 Task 2 $0.00 Task 3 $0.00 Task 4 $0.00 Task 5 $0.00 TOTAL $0.00 SANDAG Grant: $0.00 Match: $0.00 SANDAG Contribution % #DIV/0I Required Match %' #DIV/0! 31 CERTIFICATION OF GRANTEE I hereby certify that the above costs were incurred in performance of the work required under the grant and are cDnsistent with the amounts evidenced `,yattached supporting documents and expenditures. Signature Printed Name and Title Date 32 CC/CDC-HA Agenda 8/4/2015 — Page 96 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $875,000 through the San Diego Association of Governments for the Division Street Road Diet project, 2) acceptin CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 20151 AGENDA ITEM NO. 1 ITEM TITLE: (Resolution of the City Council of the City of National City, 1) accepting an Active Transportation Grant Program (ATGP) award in the amount of $875,000 through the San Diego Association of Governments for the Division Street Road Diet project, 2) accepting the terms of the Grant Agreement, 3) authorizing the City Manager to execute the Grant Agreement, and 4) establishing corresponding revenue and expenditure accounts PREPARED BY: Ray Roberson PHONE: 1336-4.5831 EXPLANATION, DEPARTMENT: Engineering/Public Works APPROVED BY: [The Division Street project proposes to implement a road diet reducing the corridor from four travel lanes to three. Two lanes would remain for westbound traffic and one lane for eastbound traffic. The center -turn -lane and on - street parking would remain and approximately 1 mile of Class II buffered bike lanes would be installed. The project would also provide high visibility crosswalks, ADA accessible curb ramps, the construction of a new crosswalk with pedestrian refuge island near Rancho De La Nacion Elementary School, and sidewalk panel replacement where necessary to maintain ADA accessibility. This AT GP grant will provide funding for design, engineering, project management, construction and inspections. There is no local match required for this project. It shall be noted that the Grant Agreement contains provisions required by SANDAG, which have been reviewed and accepted by staff. While one such provision is a "hold harmless" provision, staff has determined that risk to the City is minimal since SANDAG's involvement in this grant -funded project is limited to accounting processes and financial audits.! FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: MIS APPROVED: Revenue Account No. 296-06571-3463 Expenditure Account No. 296-409-500-598-6571 ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: Finance STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: INIA1 ATTACHMENTS: 1. Grant Agreement 2. Resolution TransNet ACTIVE TRANSPORTATION GRANT PROGRAM GRANT AGREEMENT 5004636 BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND THE CITY OF NATIONAL CITY REGARDING ITS DIVISION STREET ROAD DIET THIS GRANT AGREEMENT 5004636 (Agreement) is made this day of 2015, by and between the Sara Diego Association of Governments, 401 B Street, Suite 800, San Diego, California, hereinafter referred to as SANDAG, and the City of National City 1243 National City Boulevard, National City, California 91950, hereinafter referred to as Grantee. This agreement expires on The following recitals are a substantive part of this Agreement: A. On September 26, 2013, the Governor Brown signed iegisiation creating the Active Transportation Program (ATP) (Senate Bill 99 and Assembly Bill 101) to encourage increased use of active modes of transportation such as bicycling and walking. B. ATP funding is awarded through a competitive process that consists of two stages: a statewide competition facilitated by the California Transportation Commission (CTC), followed by a regional competition facilitated by SANDAG. C. The regional competition for Cycle 1 ATP funds was conducted in 2014 and resulted in a fist of ten projects to be funded through the ATP in the amount of $13.41 million. On September 26, 2014, the Board of Directors recommended the final list of ranked projects to the CTC for funding allocation. Of the ten recommended projects, seven were from local jurisdictions with a cumulative award amount of $5.99 million, while the three remaining projects were SANDAG projects. D. The SANDAG Board of Directors allocates funds under the TransNet local sales tax program to support local bicycle and pedestrian transportation projects in the San Diego region through a competitive process. E. The TransNet Extension Ordinance contains provisions to fund the Bicycle, Pedestrian, and Neighborhood Safety Program (BPNSP), which encompasses bicycle and pedestrian travel projects. The TransNet BPNSP is commonly referred to as the SANDAG Active Transportation Grant Program (ATGP). F. Section 7 of the TransNet Extension Ordinance allows for the exchange of federal, state, or other local funds for TransNet funds to maximize effectiveness in the sise of revenues. G. On November 21, 2014, the SANDAG Board of Directors approved the exchange of ATP funding for TransNet funding for the seven local jurisdiction projects selected in the regional ATP competition by Resolution Number 2015-02. H. Grantee successfully applied for ATP Funding for its Division Street Road Diet (Project), as described in Grantee's grant application. The Scope of Work, Project Schedule, and Approved Project Budget are included as Attachment A. 1. Grantee's Project is funded with $875,000 in ATGP funds. The TransNet MPO ID for the Project is NC20. �. The purpose of this Agreement is to establish the terms and conditions for SANDAG to provide Grantee with funding to implement the Project. K. Although SANDAG will be providing financial assistance to Grantee to support the Project, SANDAG wiii not fake an aiLive foie or retain substantial control or ale rrujed. Therefofe, this Agreement is characterized as a funding agreement rather than a cooperative agreement. L. Grantee understands that TransNet funds derive from retail transactions and use tax revenues which fluctuate. The SANDAG funding commitment to ATGP Projects, including this Project, is subject to these fluctuations, which may impact funding availability for this Project. M. Grantee further understands that this Grant Award, Agreement and the Grantee's performance thereunder are subject to Board Policy No. 035, which includes multiple "use it or lose it" provisions. NOW, THEREFORE, it is agreed as follows: I. DEFINITIONS A. Application. The signed and dated grant application, including any amendment thereto, with all explanatory, supporting, and supplementary documents filed with SANDAG by or on behalf of the Grantee and accepted or approved by SANDAG. All of Grantee's application materials, not in conflict with this Agreement, are hereby incorporated into this Agreement as though fully set forth herein. B. Approval, Authorization, Concurrence, Waiver. A written statement (transmitted in typewritten hard copy or electronically) of a SANDAG official authorized to permit the Grantee to take or omit an action required by this Agreement, which action may not be taken or omitted without such written permission. Except to the extent that SANDAG determines otherwise in writing, such approval, authorization, concurrence, or waiver permitting the performance or omission of a specific action does not constitute permission to perform or omit other similar actions. An oral permission or interpretation has no legal force or effect. C. Approved Project Budget. The most recent statement of the costs of the Project, the maximum amount of assistance from SANDAG for which the Grantee is currently eligible, the specific tasks (including specific contingencies) covered, and the estimated cost of each task, that has been approved by SANDAG. The Approved Project Budget is included in Attachment A. D. ATGP Funds and Funding. Funding from the TransNet BPNSP. E. Grantee. The local jurisdiction that is the recipient of ATGP funding under this Agreement. F. Notice to Proceed. A written notice from SANDAG issued to the Grantee authorizing the Grantee to proceed with all or a portion of the work described in the Scope of Work. Grantee shall not proceed with the work and shall not be eligible to receive payment for work performed prior to the SANDAG issuance of a Notice to Proceed. 2 G. Subgrantee. Any contractor or consultant, at any tier, paid directly or indirectly with funds flowing from this Agreement for the Project. II. PROJECT IMPLEMENTATION A. General. The Grantee agrees to carry out the Project as follows: 1. Project Description. Grantee agrees to perform the work AC Work included as Attachment A. described in the Scope of 2. Effective Date. The effective date of this Agreement or any amendment hereto is the date on which this Agreement or an amendment is fully executed. The Grantee agrees to undertake Project work promptly after receiving a Notice to Proceed from SANDAL. 3. Grantee's Capacity. The Grantee agrees to maintain or acquire sufficient legal, financial, technical, and managerial capacity to: (a) plan, manage, and complete the Project and provide for the use of any project property, (b) carry out the safety and security aspects of the Project; and (c) comply with the terms of the Agreement and all applicable laws, regulations, and policies pertaining to the Project and the Grantee, including but not limited to the TransNet Extension Ordinance and Board Policy No. 035. 4. Project Schedule. The Grantee agrees to complete the Project according to the Project Schedule included in Attachment A and in compliance with Board Policy No. 035, as amended, and included as Attachment B. 5. Project Implementation and Oversight. Grantee agrees to comply with the Project Implementation and Oversight Requirements, included as Attachment C, and Board Policy No. 035, as amended. 6. Changes to Project's Scope of Work. This Agreement was awarded to Grantee based on the application submitted by Grantee, which contained representations by Grantee regarding project parameters, project proximity to transit, and other criteria relevant to evaluating and ranking the Project based on the Regional ATP scoring criteria. Any substantive deviation from Grantee's , e resertations in the Application during project implementation may require reevaluation or result in loss of funding. if Grantee knows or should have known that substantive changes to the Project will occur or have occurred, Grantee will immediately notify SANDAG in writing. SANDAG will then determine whether the Project is still consistent with the overall objectives of the ATGP and Regional ATP and whether the changes would have negatively affected the Project ranking during the competitive grant evaluation process. SANDAG reserves the right to have. ^TC^ Funding withheld from (5-ra itee. iii ie undc to SANDAG, due to Grantees failure to satisfactorily complete the Project or due to substantive changes to the Project. Media and Community Outreach Coordination. The Grantee agrees notify SANDAG of any media and community outreach efforts, including presentations to community groups, other agencies, and elected officials. The Grantee agrees to assist SANDAG with media or community events related to the Project, such as ground breaking and ribbon cutting. Press materials shall be provided to SANDAG staff before they are distributed. 3 SANDAG logos should be included in press materials and other project collateral, but may never be included in such documents without advance approval from SANDAG. As part of the quarterly reports submitted to SANDAG, the Grantee agrees to provide project milestone information to support media and communications efforts. SANDAG reserves the right to use the information provided by the Grantee for any combination of the following, including but not limited to: social media posts, online photo albums, videos, press releases, Poweri,oint presentations, web updates, newsletters, and testimonials. In submitting photos to SANDAG, the Grantee agrees to release the rights of the photos to SANDAG for its use. 8. Project Signage and Designation of TransNet Funded Facilities. Each capital project in excess of $250,000 funded in whole or in part by revenues from the TransNet Extension Ordinance shall be dearly designated during its construction or implementation as being provided by revenues from the TransNet Extension Ordinance. Grantee agrees to follow the Project Signage Specifications. SANDAG will provide sign specifications. Grantee agrees to follow sign specifications and submit proof files to SANDAG for approval before printing. 0. Baseline Data Collection. For capital projects, Grantee is required to coordinate with SANDAG staff on the development of a baseline data collection plan in accordance with the Project Implementation and Oversight Requirements. B. Application of Laws Should a federal or state law pre-empt a local law, regulation, or the TransNet Extension Ordinance, the Grantee must comply with the federal or state law and implementing regulations. No provision of this Agreement requires the Grantee to observe or enforce compliance with any provision, perform any other act, or do any other task in contravention of federal, state, territorial, or local law, regulation, or ordinance. If compliance with any provision of this Agreement violates or would require the Grantee to violate any law, the Grantee agrees to notify SANDAG immediately in writing. Should this occur, SANDAG and the Grantee agree that they will make appropriate arrangements to proceed with or, if necessary, terminate the Project or affected portions thereof expeditiously. C. Notice Regarciiesg Prevailing Wages. The SANDAG ATGP Grants are funded with TransNet revenues consistent with the TransNet Extension Ordinance adopted by the voters in November 2004 (SANDAG Ordinance 04-01). Although SANDAG Ordinance 04-01 does not require payment of prevailing wages, California law may require that Grantee's public works projects pay prevailing wages for workers. Grantee acknowledges that SANDAG has strongly encouraged Grantee to seek legal counsel regarding whether the Project will be subject to prevailing wage laws consistent with Labor Code Section 1720, et seq. This Agreement requires Grantee's compliance with all federal, state, and local laws and ordinances as applicable. D. Significant Participation by a Subgrantee. Although the Grantee may delegate any or almost all Project responsibilities to one or more subgrantees, the Grantee agrees that it, rather than any subgrantee, is ultimately responsible for compliance with all applicable laws, regulations, and this Agreement. 4 E. Third -Party Contracting. Grantee shall not award contracts over $3,000 on the basis of a noncompetitive procurement for work to be performed under this Agreement without the prior written approval of SANDAG. Contracts awarded by Grantee, if intended as local match credit, must meet the requirements set forth in this Agreement regarding local match funds, 1. If Grantee hires a consultant to carry out professional services funded under this Agreement, Grantee shall: prepare an independent Cost Estimate (ICE) prior to soliciting proposais; pubiiciy ,advertise for competing proposals tor the work; use. cost as an evaluation factor in selecting the consultant; document a Record of Negotiation (RON) establishing that the amount paid by Grantee for the consultant services is fair and reasonable; and pass through the relevant obligations in this Agreement to the consultant. 2. If Grantee hires a contractor to carry out construction services funded under this Agreement, Grantee shall: prepare an ICE (e.g., a construction cost estimate) prior to soliciting bids; publicly advertise for competing bids for the work; award the work to the lowest responsive and responsible bidder; document a RON establishing that the amount paid by Grantee for the construction services is fair and reasonable; and pass through the relevant obligations in this Agreement to the contractor. 'F. Grantee's Responsibility to Extend Agreement Requirements to Other Entities 1. Entities Affected. Grantee agrees to take appropriate measures necessary to ensure that all Project participants comply with all applicable federal laws, regulations, and policies affecting Project implementation. In addition, if an entity other than the Grantee is expected to fulfill any responsibilities typically performed by the Grantee, the Grantee agrees to assure that the entity carries out the Grantee's responsibilities as set forth in this Agreement. 2. Documents Affected. The applicability provisions of laws, regulations, and policies determine the extent to which those provisions affect an entity (such as a subgrantee) participating in the Project through the Grantee. Thus, the Grantee agrees to use a written document to ensure that each entity participating in the Project complies with applicable laws. regulations. and policies. 3. Flowdown. The Grantee agrees to include in each document (subagreement, lease, third -party contract, or other) any necessary provisions requiring the Project participant (third -party contractor, subgrantee, or other) to impose applicable laws, Agreement requirements and directives on its subgrantees, lessees, third -party contractors, and other Project participants at the lowest tier necessary. i+so "iAbA ilbiiigatio¢as to Third Partica4. In connection with the Project, the Grantee agrees that SANDAG shall not be subject to any obligations or liabilities to any subgrantee, lessee. third -party contractor; or other person or entity that is not a party to the Agreement for the Project. Notwithstanding that SANDAG may have concurred in or approved any solicitation, subagreement, lease, or third -party contract at any tier, SANDAG has no obligations or liabilities to any entity other than the Grantee, including any subgrantee, lessee, or third -party contractor at any tier. 5 H. Changes in Project Performance. The Grantee agrees to notify SANDAG immediately, in writing, of any change in local law, conditions (including its legal, financial, or technical capacity), or any other event that may adversely affect the Grantee's ability to perform the Project in accordance with the terms of the Agreement and as required by Board Policy No. 035. The Grantee also agrees to notify SANDAG immediately, in writing, of any current or prospective major dispute, breach, default, or litigation that may adversely atfect the SANDAG interests in the Project; and agrees to inform SANDAG, also in writing, before naming SANDAG as a party to litigation for any reason, in any forum. At a minimum, the Grantee agrees to send each notice to SANDAG required by this subsection to the SANDAG Office of General Counsel. I. Standard of Care. The Grantee expressly warrants that the work to be performed pursuant to this Agreement shall be performed in accordance with the applicable standard of care. Where approval by SANDAG, its Executive Director, or other representative of SANDAG is indicated in the Scope of Work, it is understood to be conceptual approval only and does not relieve the Grantee of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Grantee or its subgrantees. III. ETHICS A. Grantee Code of ConductlStandards of Conduct. The Grantee agrees to maintain a written code of conduct or standards of conduct that shall govern the actions of its officers, employees, council or board members, or agents engaged in the award or administration of subagreements, leases, or third -party contracts supported with ATGP Funding. The Grantee agrees that its code of conduct or standards of conduct shall specify that its officers, employees, council or board members, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from any present or potential subgrantee, lessee, or third -party contractor at any tier or agent thereof. The Grantee may set de rules where the financial interest is not substantial, or the gift is an unsolicited item of nominal intrinsic value. The Grantee agrees that its code of conduct or standards of conduct shall also prohibit its officers, employees, board members, or agents from using their respective positions in a manner that presents a real or apparent personal or organizational conflict of interest or personal gain. As permitted by state or local law or regulations, the Grdni.ee agrees that its code of conduct or standards of conduct shall include penalties, sanctions, or other disciplinary actions for violations by its officers, employees, council or board members, or their agents, or its third -party contractors or subgrantees or their agents. 1, Personal Conflicts of Interest. The Grantee agrees that its code of conduct or standards of conduct shall prohibit the Grantee's employees, officers, council or board members, J. agents from 1J 11 L:cf�v6S Llif in the SG'iCctLV[[, award, j. 12YL:t(i[ 16.'i e.[GL rv4ua 21 any third -party contract or subagreement supported by ATGP Funding if a real or apparent conflict of interest would be involved. Such a conflict would arise when an employee, officer, board member, or agent, including any member of his or her immediate family, partner,or organization that employs,or intends to er=i i� an of the parties listed g N'Y. Y-- herein has a financial interest in a firm competing for award. 2. Organizational Conflicts of Interest. The Grantee agrees that its code of conduct or standards of conduct shall include procedures for identifying and preventing real and 6 apparent organizational conflicts of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third -party contract or subagreement may, without some restrictions on future activities, resiat in an unfair competitive advantage to the third -party contractor or subgrantee or impair its objectivity in performing the contract work. B. SANDAG Code of Conduct. SANDAG has established policies concerning potential conflicts of intefe t. puilcies apply to Grandee. For ail awards by SANDAG, any practices which might result in unlawful activity are prohibited including, but not limited to, rebates, kickbacks, or other unlawful considerations. SANDAG staff members are specifically prohibited from participating in the selection process when those staff have a dose personal relationship, family relationship, or past (within the last 12 months), presort, or potential business or employment relationship with a person or business entity seeking a contract with SANDAG. It is unlawful for any contract to be made by SANDAG if any individual Board member or staff has a prohibited financial interest in the contract. Staff are also prohibited from soliciting or accepting gratuities from any organization seeking funding from SANDAG. The SANDAG officers, employees, agents, and Board members shall not solicit or accept gifts, gratuities, favors, or anything of monetary value from consultants, potential consultants, or parties to subagreements. By signing this Agreement, Grantee affirms that it has no knowledge of an ethical violation by SANDAG staff or Grantee. If Grantee has any reason to believe a conflict of interest exists with regard to the Agreement or the Project, it should notify the SANDAG Office of General Counsel immediately. C, Bonus or Commission. The Grantee affirms that it has not paid, and agrees not to pay, any bonus or commission to obtain approval of its ATGP Funding application for the Project. D. False or Fraudulent Statements or Claims. The Grantee acknowledges and agrees that by executing the Agreement for the Project, the Grantee certifies or affirms the truthfulness and accuracy of each statement it has made, it makes, or it may make in connection with the Project, including, but not limited to, the Grantee's grant application, progress reports and invoices. IV. AMOUNT OF FUNDING ASSISTANCE The Grantee agrees that SANDAG will provide ATGP Funding for the Project equal to the smaller of the following amounts: (a) the Maximum SANDAG Amount Approved of $875,000; or (b) the amount calculated in accordance with the Maximum Percentages of SANDAG Participation, which is 100 percent. The SANDAG responsibility to make payments under this Agreement is limited to the amounts listed in the Approved Project Budget for the Project. Grantee's estimate in its application for funding from SANDAG for the Project is the amount that forms the basis upon which SANDAG determines the Maximum SANDAG Amount Awarded and Maximum Percentages of SANDAG Participation. V. MATCHING FUNDS Grantee has not proposed to provide matching funds for the Project. 7 VI. APPROVED PROJECT BUDGET Except to the extent that SANDAG determines otherwise in writing, the Grantee agrees as follows: The Grantee and SANDAG have agreed to a Project budget that is designated the "Approved Project Budget." The Grantee will incur obligations and make disbursements of Project funds only as authorized by the Approved Project Budget. An amendment to the Approved Project Budget requires the issuance of a formal amendment to the Agreement, unless the re -allocation of funds among budget items or fiscal years That not increase the to ai amount of he ATGP Funding awarded tor the Project, does not negatively impact the benefits obtained from the Project, and is consistent with applicable laws, regulations, and policies. Prior written SANDAG Project Manager approval is required for transfers of funds between Approved Project Budget line items. VI1. PAYMENTS A. Grantee's Request for Payment When Matching Funds Are Required. The Grantee will demonstrate or certify that it will provide adequate matching funds such that, when combined with payments from SANDAG, will cover all costs to be incurred for the Project. Except to the extent that SANDAG determines, in writing, that the Grantee may defer its provision of matching funds for the Project, a Grantee is required under the terms of this Agreement to provide matching funds for the Project and agrees that it will not: 1. Request or obtain matching funds exceeding the amount justified by the matching share previously provided. 2. Take any action that would cause the proportion of ATGP Funding made available to the Project at any time to exceed the percentage authorized by the Agreement for the Project. B. Payment by SANDAG. Upon receiving a request for payment and adequate supporting information, SANDAG will make payment for eligible amounts to Grantee within 30 days it Grantee has complied with the requirements of the Agreement, including submission of a Quarterly Report which is included as Attachment D, has satisfied SANDAG that the ATGP Funding requested is needed for Project purposes in that requisition period, and is making adequate progress toward Project completion consistent with Board Policy No. 035. After the Grantee has demonstrated satisfactory compliance with the preceding requirements, SANDAG may reimburse the Grantee's apparent allowable costs incurred consistent with the Approved Project Budget. SANDAG shall retain ten percent from the amounts invoiced until satisfactory completion of work. SANDAG shall promptly release retention amounts to Grantee following Grantee's satisfactory completion of work and receipt of Grantee's final invoice and all required documentation. CCass. The Grantee agrees that Project costs eligible for ATGP Funding must comply with the following requirements, unless SANDAG determines otherwise in writing. To be eliaible for reimbursement. Project costs must be: Consistent with the Project Scope of Work, the Approved Project Budget, and other provisions of the Agreement. 2. Necessary in order to accomplish the Protect. 8 3. Reasonable for the goods or services purchased. 4. Actual net costs to the Grantee (i.e., the price paid minus any refunds, rebates. or other items of value received by the Grantee that have the effect of reducing the cost actually incurred, excluding program income). 5. incurred for work performed, only on a reimbursement basis, after both the Effective D;�to of the Agreement and following Grantee's receipt of a Notice to Proceed from SANDAG. 6. Satisfactorily documented with supporting documentation which is to be submitted with each invoice. 7. Treated consistently in accordance with generally accepted accounting principles and procedures for the Grantee and any third -party contractors and subgrantees, (see Section 8 Accounting Records). 8. Eligible for TransNet Funding as part of the ATGP. 9. indirect Costs are only allowable with prior SANDAG approval. Grantee must submit the following documentation as part of the grant application materials: (1) an indirect cost allocation audit approved by a qualified independent auditor; or (2) the applicant's proposed method for allocating indirect costs in accordance with OMB Circular A-87 guidelines. Indirect cost allocation plans must be reviewed and renewed annually. 10. Project generated revenue realized by the Grantee shall be utilized in support of the Project. Project generated revenue and expenditures, if any, shall be reported at the end of the Agreement period. n. Excluded Costs 1. In determining the amount of ATGP Funding SANDAG will provide for the Project, SANDAL will exclude: a. Any Project cost incurred by the Grantee before either the date SANDAL issues a Notice to Proceed to Grantee or the Effective Date of the Agreement or any Amendment thereto; b. Any cost that is not included in the latest Approved Project Budget; c. Any cost for Project property or services received in connection with a subagreement, lease, third -party contract, or other arrangement that is required to be, but has riot been, concurred in or approved in writing by SANDAG; and d. Any cost ineligible for SANDAG participation as provided by applicable laws, regulations, or policies. 2. Certain costs at times associated with bicycle and pedestrian projects are not eligible when the benefit provided is not the exclusive use of bicyclists or pedestrians. These instances are listed below. 9 a. Curb and gutter are part of the roadway drainage system. As such, newly installed curb and gutter cannot be considered an improvement exclusively for the benefit of the sidewalk or bike lane and are not an eligible expense. b. Driveway ramps installed across sidewalks ate not for the benefit of pedestrians, and in fact, degrade the pedestrian environment. Claimants may not include the cost of driveway ramps in applications for sidewalk projects. However, the distance across the driveway may be inciucied when computing the per -square - toot cost of the sidewalk. c. Where roadway design standards require a roadway shoulder width at least as wide as would be required for a standard bike lane, the cost of the shoulder construction will not be eligible. Appropriate bikeway signage is eligible. d. Under some circumstances, it may be necessary to remove and replace curb and gutter, driveway ramps, drainage facilities, and other existing improvements in order to construct a bikeway or sidewalk. In such cases the cost of this work is most likely eligible, but claimants should carefully document why this is so in the claim submittal. E. The Grantee understands and agrees that payment to the Grantee for any Project cost does not constitute the SANDAG final decision about whether that cost is allowable and eligible for payment under the Project and does not constitute a waiver of any violation by the Grantee of the terms of the Agreement for the Project or Board Policy No. 035. The Grantee acknowledges that SANDAG will not make a final determination about the allowability and eligibility of any cost until the final payment has been made on the Project or the results of an audit of the Project requested by SANDAG or its Independent Taxpayers' Oversight Committee (ITOC) has been completed, whichever occurs latest. if SANDAG determines that the Grantee is not entitled to receive any portion of the ATGP Funding requested or paid, SANDAG will notify the Grantee in writing, stating its reasons. The Grantee agrees that Project closeout will not alter the Grantee's responsibility to return any funds due to SANDAG as a result of later refunds, corrections, performance deficiencies, or other similar actions; nor will Project closeout alter the SANDAG right to disallow costs and recover funds provided for the Project on the basis of a later audit or other review. Upon notification to the Grantee that specific amounts are owed to SANDAG, whether for excess payments of ATGP Funding, disallowed costs, or funds recovered from third parties or elsewhere, the Grantee agrees to promptly remit to SANDAG the amounts owed, including applicable interest, penalties and administrative charges. 10 VIII. ACCOUNTING RECORDS In compliance with applicable laws, regulations, and policies, the Grantee agrees as follows: A. Project Accounts. The Grantee agrees to establish and maintain for the Project either a separate set of accounts or separate accounts within the framework of an established accounting system that can be identified with the Project. The Grantee also agrees to Maintain docurnentatinn of all checker •. III .. .... �..,, payrolls, invoices, contracts, vouchers, orders, or other accounting documents related in whole or in part to the Project so that they may be clearly identified, readily accessible, and available to SANDAG kTon request and, to the extent feasible, kept separate from documents not related to the Project. B. Documentation of Project Costs and Program Income. Except to the extent that SANDAG determines otherwise, in writing, the Grantee agrees to support all costs charged to the Project, including any approved services or property contributed by the Grantee or others, with properly executed payrolls, time records, invoices, contracts, or vouchers describing in detail the nature and propriety of the charges, including adequate records to support the costs the Grantee has incurred underlying any payment in which SANDAG has agreed to participate in based upon a payable milestone. IX. REPORTING, RECORD RETENTION, AND ACCESS A. Types of Reports. The Grantee agrees to submit to SANDAG all reports required by law and regulation, policy, this Agreement, and any other reports SANDAG may specify. B. Report Formats. The Grantee agrees that all reports and other documents or information intended for public availability developed in the course of the Project and required to be submitted to SANDAG must be prepared and submitted in electronic and/or typewritten hard copy formats, as SANDAG may specify. SANDAG reserves the right to specify that records be submitted in particular formats. C. Record Retention. During the course of the Project and for three years thereafter from the date of transmission of the final expenditure report, the Grantee agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials FeletiQly to the Project, as SANDAG may require. 11. Access to Records of Grantees and Sulbgrantees. The Grantee agrees to permit, and require its subgrantees to permit, SANDAG or its authorized representatives, upon request, to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Grantee and its subgrantees pertaining to the Project. Project Closeout. The Grantee agrees that Project closeout does not alter the rcpc-tin g and record retention requirements of this Agreement. F. Quarterly Reports. Grantee shall submit written quarterly reports to SANDAG detailing the progress of its work, expenditures incurred, and information regarding whether the Project is projected to be completed within the limits of the Approved Project Budget, Project Schedule, and consistent with Board Policy No. 035 and any policy amendments thereto. Grantee shall document the progress and results of work performed under this Agreement to the satisfaction of SANDAG. This includes progress and final reports, plans, 11 specifications, estimates, and other evidence of attainment of the Agreement objectives, which are requested by SANDAG or ITOC. Grantee may be required to attend meetings of SANDAG staff and committees, including but not limited to ITOC. the Regional Planning Committee, the Transportation Committee, and the SANDAG Board of Directors, to report on its progress and respond to questions. G. Communities Served Data and Report. if requested, Grantee shall provide SANDAL with data regarding how the i'ro;ect's benefits and burdens were equ!tably distributed among socio and economic populations in the area affected by the Project, and associated smart growth data. X. Project Completion, Audit, Settlement, and Closeout A. Project Completion. Within 90 calendar days following Project completion or termination by SANDAG, the Grantee agrees to submit a final certification of Project expenses and final reports, as applicable. All payments made to the Grantee shall be subject to review for compliance by SANDAG with the requirements of this Agreement and shall be subject to an audit upon completion of the Project. B. Project Audit. The Grantee agrees to have financial and compliance audits performed as SANDAG may require consistent with the TransNet Extension Ordinance. The Grantee agrees that Project closeout will not alter the Grantee's audit responsibilities. Audit costs are allowable Project costs. C. Performance Audit. The Grantee agrees to cooperate with SANDAG or ITOC with regard to any performance audit that is performed on the Project pursuant to the TransNet Ordinance. D. Project Closeout. Project closeout occurs when SANDAG notifies the Grantee that SANDAG has closed the Project, and, if applicable, either forwards the final ATGP Funding payment and or acknowledges that the Grantee has remitted the proper refund. The Grantee agrees that Project closeout by SANDAG does not invalidate any continuing requirements imposed by the Agreement or any unmet requirements set forth in a written notification from SANDAG. E. Project Use. Grantee was awarded this Agreement based on representations in its grant application regarding the Project's intended use. If the Project is a capital project, Grantee hereby commits to continued use of the Project for the purposes stated in its application for a period of at !east five years after completion of construction. SANDAG may require Grantee to refund ATGP funding provided for the Project in the event Grantee fails to utilize the Project for its intended purposes as stated in the grant application or for any disallowed costs. Xi. TIMELY PROGRESS AND RIGHT OF SANDAG TO TERMINATE Crantcc shall make diligent and timely progress toward completion of the Project within the timelines set forth in the Project Schedule, and consistent with Board Policy No. 035 and any policy amendments thereto. If timely progress is not achieved, SANDAG may, in its sole discretion, review the status of the Project to determine if the remaining funding should be reallocated to another eligible project, as per Board Policy No. 035. Grantee understands and agrees that any failure to make reasonable progress on the Project or violation of this 12 Agreement and/or Board Policy No. 035, that endangers substantial performance of the Project shall provide sufficient grounds for SANDAG, in its sole discretion, to terminate this Agreement. B. !n the event Grantee encounters difficulty in meeting the Project Schedule or anticipates difficulty in complying with the Project Schedule, the Grantee shall immediately notify the SANDAG Project Manager in writing, and shall provide pertinent details, including the reason (s) for the delay in pei iorrnance and the date by which Grantee expects to complete performance or delivery. This notification shall be informational in character only and receipt of it shall not be construed as a waiver by SANDAG of a project delivery scheuuie Ur date, or any rights or remedies provided by this Agreement, including Board Policy No. 035 requirements. C. Upon written notice, the Grantee agrees that SANDAG may suspend or terminate ali or any part of the ATGP Funding to be provided for the Project if the Grantee has violated the terms of the Agreement, or Board Policy No. 035, or if SANDAG determines that the purpose of the laws or policies authorizing the Project would not be adequately served by the continuation of ATGP Funding for the Project. D. In general, termination of ATGP Funding for the Project will not invalidate obligations properly incurred by the Grantee before the termination date to the extent those obligations cannot be canceled. lf, however, SANDAG determines that the Grantee has willfully misused ATGP Funding by failing to make adequate progress, or failing to comply with the terms of the Agreement, SANDAL reserves the right to require the Grantee to refund to SANDAG the entire amount of ATGP Funding provided for the Project or any lesser amount as SANDAG may determine. E. Expiration of any Project time period established in the Project Schedule will not, by itself, automatically constitute an expiration or termination of the Agreement for the Project, however, Grantee must request and SANDAG may agree to amend the Agreement in writing if the Project Schedule will not be met. An amendment to the Project Schedule may be made at the discretion of SANDAG if Grantee's request is consistent with the provisions of Board Policy No. 035. XII. CIVIL RIGHTS The Grantee agrees to comply with all applicable civil rights laws, regulations and policies and shall include the provisions of this Section 12 in each subagreement, lease, third -party contract or other legally binding document to perform work funded by this Agreement. Applicable civil rights laws, regulations and policies include, but are not limited to, the following: A. SANDAG implements its programs without regard to income level, disability, race, color, and national origin in compliance with the Americans with Disabilities Act and Title VI of the Civil Rights Act. Grantee shall prohibit discrimination on these grounds, notify the public of their rights under these laws, and utilize a process for addressing complaints of discrimination. Furthermore, Grantee shall make the procedures for filing a complaint available to members of the public and will keep a log of all such complaints. Grantee must notify SANDAG immediately if a complaint is lodged that relates to the Project or program funded by this grant. 13 B. Equal Employment Opportunity. During the performance of this Agreement, Grantee and all of its subcontractors, if any, shall not unlawfully discriminate, harass, or allow harassment, against any employee or applicant for employment because of sex, race: color; ancestry, religious creed, national origin, disability (including HIV and AIDS), mental disability. medical condition (cancer), age (over 40), marital status, denial of family and medical care leave, denial of pregnancy disability leave, veteran status, or sexual orientation. Grantee and its subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act ((alitornia Government Code Section 12900, et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285.0, etseq.). The applicable regulations of the Fair Employment and Housing Commission implementing California Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by this reference and are made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. XIII. OWNERSHIP OF WORK PRODUCT SANDAG shall own any deliverables created in whole or in part for the SANDAG benefit pursuant to the Scope of Work for the Project. The term "deliverables" includes, but is not limited to, all original drawings, reports, photos, and other documents, including detailed calculations and other work product developed for the Project or services performed on the Project. XIV. DISPUTES AND VENUE A. Choke of Law. This Agreement shall be interpreted in accordance with the laws of the State of California. B. Dispute Resolution Process. In the event Grantee has a dispute with SANDAG during the performance of this Agreement, Grantee shall continue to perform unless SANDAG informs Grantee in writing to cease performance. The dispute resolution process for disputes arising under this Agreement shall be as follows: 1. Grantee shall submit a statement of the grounds for the dispute, including all pertinent dates, names of persons involved, and supporting documentation, to the SANDAL Project Manager. The Project Manager and other appropriate SANDAG staff will review the documentation in a timely manner and reply to Grantee within 20 calendar days. Upon receipt of an adverse decision by SANDAG, Grantee may submit a request for reconsideration to the SANDAG Executive Director. The request for reconsideration must be received within ten calendar days from the postmark date of the SANDAG reply. The Executive Director will respond to the request for reconsideration within ten working days. The decision of the Executive Director will be in writing. 2. If Grantee is dissatisfied with the results following exhaustion of the above dispute resolution procedures, Grantee shall make a written request to SANDAG for appeal to the SANDAG Transportation Committee. SANDAG shall respond to a request for 14 mediation within 30 calendar days. The decision of the Transportation Committee shall be final. C. Venue. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Diego, State of California. In the event of any such litigation between the parties, the prevailing party shall be entitled to recover all reasonable costs incurred, including reasonable attorney's lees, iiiigaiion and coiiection expenses, witness fees, and court costs as determined by the court. XV. ASSIGNMENT Grantee shall not assign, sublet, or transfer (whether by assignment or novation) this Agreement or any rights under or interest in this Agreement. XVI. INSURANCE Grantee shall procure and maintain during the period of performance of this Agreement, and for 12 months following completion, policies of insurance from insurance companies authorized to do business in the State of California or the equivalent types and amounts of self-insurance, as follows: A. General Liability. Combined single limit of $1,000,000 per occurrence and $2,000,000 general aggregate for personal and bodily injury, including death, and broad form property damage. The policy must include an acceptable "Waiver of Transfer Rights of Recovery Against Others Endorsement." The poiicy must name SANDAG as an additional insured in the endorsement. A deductible or retention may be utilized, subject to approval by SANDAG. B. Automobile Liability. For personal and bodily injury, including death, and property damage in an amount not less than $1,000,000. C. Workers' Compensation and Employer's Liability. Policy must comply with the laws of the State of California. The policy must include an acceptable "Waiver of Right to Recover From Others Endorsement" naming SANDAG as an additional insured. D. Other Requirements. Grantee shall furnish satisfactory proof by one or more certificates (original copies) that it has the foregoing insurance. The insurance shall be provided by an acceptable insurance provider, as determined by SANDAG, which satisfies the following minimum requirements: 1. An insurance carrier qualified to do business in California and maintaining an agent for service of process within the state. Such insurance carrier shall maintain a current A.M. Best rating classification of "A-" or better, and a financial size of "$10 million to $24 million (Class V) or better," or 2. A Lloyds of London program provided by syndicates of Lloyds of London and other London insurance carriers, providing all participants are qualified to do business in California and the policy provides for an agent for service of process in California. E. Certificates of insurance shall be filed with SANDAG. These policies shall be primary insurance as to SANDAG so that any other coverage held by SANDAG shall not contribute to any loss under Grantee's insurance. Insurance policies shall not be canceled without first giving 15 30 days advance written notice to SANDAG. For purposes of this notice requirement, any material change in the policy prior to its expiration shall be considered a cancellation. XVII. INDEMNIFICATION AND HOLD HARMLESS A. Generally. With regard to any claim, protest, or litigation arising from or related to the Grantee's performance in connection with or incidental to the Project or this Agreement, Grantee. ugrye.s to defend, indemnify, protect, and hold SANDAL and its agents, officers, Board members, and employees harmless from and against any and all claims, including, but not limited to prevailing wage claims against the Project; asserted or established liability for damages or injuries to any person or property, including injury to the Grantee's or its subgrantees' employees, agents, or officers, which arise from or are connected with or are caused or claimed to be caused by the negligent, reckless, or willful acts or omissions of the Grantee and its subgrantees and their agents, officers, or employees, in performing the work or services herein, and all expenses of investigating and defending against same, including attorney fees and costs; provided, however, that the Grantee's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of SANDAG, its Board of Directors, agents, officers, or employees. B. Intellectual Property. Upon request by SANDAG, the Grantee agrees to indemnify, save, and hoid harmless SANDAG and its Board of Directors, officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the Grantee of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under the Project. The Grantee shall not be required to indemnify SANDAG for any such liability caused solely by the wrongful acts of SANDAG employees or agents. XVIII. INDEPENDENT CONTRACTOR A. Status of Grantee. Grantee shall perform the services provided for within this Agreement as an independent contractor, and not as an employee of SANDAG. Grantee shall be under the control of SANDAG as to the result to be accomplished and not the means, and shall consult with SANDAG as provided for in the Scope of Work. The payments made to Grantee pursuant to this Agreement shall be the full and complete compensation to which Grantee is entitled. SANDAG shall not make any federal or state tax withholdings on behalf of Grantee. SANDAG shall not be required to pay any workers' compensation insurance on behalf of Grantee. Grantee agrees to indemnify SANDAG for any tax, retirement contribution, social security, overtime payment, or workers' compensation payment which SANDAG may be required to make on behalf of Grantee or any employee of Grantee for work done under this Agreement. E. Actions on beihaif of SANDAG. Except as SANDAG may specify in writing, Grantee shall have no authority, express or implied, to act on behalf of SANDAG in any capacity whatsoever, as an agent or otherwise. Grantee shall have no authority, express or implied, to bind SANDAG or its members, agents, or employees, to any obligation whatsoever, unless expressly provided for in this Agreement. 16 XIX. SEVERABILITY AND INTEGRATION If any provision of the Agreement is determined invalid, the remainder of that Agreement shall not be affected if that remainder would continue to conform to the requirements of applicable laws or regulations. This Agreement represents the entire understanding of SANDAG and Grantee as to those matters contained in it. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except i iting signed SANDAG wires �": y'4'r, �y, :iiyrtcu by �,-„vVHu ailU the Grantee. XX. PROJECT MANAGER The Grantee has assigned David Taylor as the Project Manager for the Project. Project Manager continuity and experience is deemed essential in Grantee's ability to carry out the Project in accordance with the terms of this Agreement. Grantee shall not change the Project Manager without first providing written notice to SANDAG. X.XI. :1OTICE Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, registered or certified, postage prepaid, addressed to: San Diego Association of Governments 401 B Street, Suite 800 San Diego, CA 92101 Attention: Susan Baldwin/Suchi Mukherjee Grantee: City of National City 1243 National City Boulevard National City, CA 91950 Attention: Kuna Muthusamy Notice shall be effective upon receipt thereof. XXII. SIGNATURES The individuals executing this Agreement represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above. SA►V DIEGO ASSOCIATION OF GOVERNMENTS CITY CC,F NATIONAL CITY GARY L. GALLEGOS Executive Director or designee Leslie Deese City Manager APPROVED AS TO FORM: APPROVED AS TO FORM: Office of General Counsel City Attorney 17 PARE I: PROJECrOV ERVfEW PROJECT TITLE: ATTACHMENT A SCOPE OF WORK, SCHEDULE, AND APPROVED PROJECT BUDGET CAP'YAL PROJECTS: SCOPE OF WORK, SCHEDULE, AND BUDGET [Division Street Road Diet PROJECT UMITS: Division Street, between Highland and Euclid Avenue. PROJECTSUMMARY: Division Street is identified as an east -west arterfal, with a center -turn -lane, on the City's northern most boundary in the City General Plan. The project length Is approx[mately one milt between Highland Avenue and Euclid Avenue. Division Street is a four -lane divided road with a center tum-Ian a that crosses under Interstate 605. A mix of commercial, school, and residential :and uses line the corridor. Two elementary schools, El Tcyo n and Rancho De La Nation, are located :mmedi ate l y adjacent to the proposed Improvements. Based on future and existir•.gtraffl cvnlume projections, the Division Street project proposes to Implement a road diet reducing the corridor from four travel lanes to three. Two lanes would re mair for westbound tr&flc and one lane for eastbound traffic based on the directional traffic volumes from the Clty's 2011,raffl c counts. The center -turn -lane and or street parking Would remain and approximately 1ml le of Class II buffered bike lanes installed. These bike'anes would add a critical east -west bicycle connection between the proposed f' Toycn-lac Palmas Bicycle Corridor and the proposed regional bicycle path along Eudid Avenue. The project would also provide high visibility crosswalks, ADA Accessible :amps, and the construction of an offset crosswalk, median refuge and enhanced pedestrian crossing adjacent to Rancho De La Nation Elementary School. Tie project will also provide sidewalk panel rep aceme nt In key locations to maintain ADA acre ssslbility with the existing sidewalks, as concrete has lifted overtime causing uneven surfaces along pedestrian paths of travel. The proposed bicyle lance would serve the existing Mf5 regional bus route, as there are f ve bus stops along Dlvisicn Street within the protect limits. PART COP F WO SCH TASK NO.I TASK LJESCRIPTIQN 2 3 4 4.1 4.2 18 BI DtO Collect Baseline Data Project Approval & Environmental Document SPA&ED) Mal Plans,SpedlNca/Ons, and Estimites.IPSPaE] Corstructlon I EN,CRABLES $,4 Baseline Data coll±ctIon Plan, Ras. &ke%Ped Data Environmental Document CI VATDOTE": COMPLETION AV" DURATION. Q TOTAL PROIEc iloSTIi Notice to Proceed 2manths INTP) 2 months B months 2 months 6 months Bid &Award Construction Coftt Project Construction 30%,6o%.90%,and i00% PJens See 5.1and 5.2 Sid Opcun,ent¢; Contnxt Close-out documents DURATION 2inonth9 10 months 20ninnths 10 months 21 months 13months 23 months 21 months Notloto Proceed 21months [HIP) "Start and Completion dates shall be tracked using"Months from Notice to Prtsnaed INTP)" "'Indicates Policy No. C09 Mlle stone SEASONALCONSTRAI N15, 1F ANY: TOTAL S months • 11 months 3months- 5,00000 45,000.00 9E1,600 00 732,000.00 9months 21 months $ $ $ 875,000.00 j iDENTI FY ANY KNOWN SEASONAL CONSTRAINTS TO PROJECT IMPLEMENTATION] PART ill: FUNDING SOURCES TOTAL PROJECT COST: TOTAL GRANT AMOU N? REQUESTED FROM SANDAL: TOTAL MATCH AMOUNT THAT W I LL BE _ONTRIBUTED SAN DAG 15 CONTRIBUTION: MATCH % CONTRIBUTION: ATTACHMENT B SAN COMPETITIVE GPJNT PROCR M P OCEI'iJI EC BOARD POLICY ivO. 0 3 5 Applicability and Purpose of Policy This Policy applies to all grant programs administered through SANDAG, whether from TransNet or another source, including but not limited to the Smart Growth Incentive Program, Environmental Mitigation Program, Bike and Pedestrian Program, Senior Mini Grant Program; Federal Transit Administration grant programs, and Active Transportation Grant Program. Nothing in this Policy is intended to supersede federal or state grant rules, regulations, statutes, or contract documents that conflict with the requirements in this Policy. There are never enough government grant funds to pay for all of the projects worthy of funding in the San Diego region. For this reason, SANDAG awards grant funds on a competitive basis that takes the grantees' ability to perform their proposed project on a timely basis into account. SANDAG intends to hold grantees accountable to the project schedules they have proposed in order to ensure fairness in the competitive process and encourage grantees to get their projects implemented quickly so that the public can benefit from the project deliverables as soon as possible. Procedures 1. Project Milestone and Completion Deadlines 1.1. When signing a grant agreement for a competitive program funded and/or administered by SANDAG, grant recipients must agree to the project delivery objectives and schedules in the agreement. In addition, a grantee's proposal must contain a schedule that falis within the following deadlines. Failure to meet the deadlines below may result in revocation of all grant funds not already expended. The final invoice for capital; planning, or operations grants must be submitted to the applicable deadline. 1.1.1. Funding for Capital Projects. If the grant will fund a capital project, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary construction contract must be awarded within two years following execution of the grant agreement, and construction must be completed within eighteen months following award of the construction contract_ CmmplPtinn of construction for purposes of th!s policy shall be- when the prime construction contractor is relieved from its maintenance responsibilities. If no construction contract award is necessary, the construction project must be complete within eighteen months following execution of the grant agreement. 1.1.2. Funding for Planning Grants. If the grant will fund planning, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary consultant contract must be awarded within one year following execution of the grant agreement, and the planning project must be 19 complete within two years following award of the consultant contract. Completion of planning for purposes cf this policy shall be when grantee approves the final planning project deliverable. If no consultant contract award is necessary, the planning project must be complete within two years of execution of the grant agreement. 1.1.3 Funding for Operations Grants. If the grant will fund operations, the project must be compieted according to the scheduie provided in the grant agreement, but at the latest, any necessary services contract for operations must be awarded within one year following execution :.f the grant agreement, and the operations must commence within six months following award of the operations contract. If no services contract for operations is necessary, the operations project must commence within one year of execution of the grant agreement. 1.1.4 Funding for Equipment or Vehicles Grants. if the grant will fund equipment or vehicles, the project must be completed according to the schedule provided in the grant agreement, but at the latest, any necessary purchase contracts for equipment or vehicles must be awarded within one year following execution of the grant agreement, and use of the equipment or vehicles for the benefit of the public must commence within six months following award of the purchase contract. 2. Project Milestone and Completion Deadline Extensions 2.1. Schedules within grant agreements may include project scopes and schedules that will identify interim milestones in addition to those described in Section 1 of this Policy. Grant recipients may receive extensions on their project schedules of up to six months for good cause. Extensions of up to six months aggregate that would not cause the project to miss a completion deadline in Section 1 may be approved by the SANDAG Executive Director. Extensions beyond six months aggregate or that would cause the project to miss a completion deadline in Section 1 must be approved by the Policy Advisory Committee that has been delegated the necessary authority by the Board. For an extension to be granted under this Section 2, the following conditions must be met: 2.1.1. For extension requests of up to six months, the grantee must request the extension in writing to the SANDAG Program Manager at least two weeks prior to the earliest project schedule milestone deadline for which an extension is being requested. The Executive Director or designee will determine whether the extension should be granted. The Executive Director's action will be reported out to the Board in following month's report of delegated actions. 2.1.2. A grantee seeking an extension must document previous efforts undertaken to maintain the project schedule, explain the reasons for the delay, explain why the delay is unavoidable, and demonstrate an ability to succeed in the extended time frame the grantee proposes. 2.1.3. If the Executive Director denies an extension request under this Section 2, the grantee may appeal within ten business days of receiving the Executive Director's response to the responsible Policy Advisory Committee by sending the appeal to the SANDAL Program Manager. 20 2.1.4. Extension requests that are rejected by the Policy Advisory Committee will result in termination of the grant agreement and obligation by the grantee to return to SANDAG any unexpended funds within 30 days. Unexpended funds are funds for project costs not incurred prior to rejection of the extension request by the Policy Advisory Committee. 3. Project Delays and Extensions in Excess of Six Months 3.1. Requests for extensions in excess of six months, or that will cause a project to miss a completion deadline in Section 1 (including those projects that were already granted extensions by the Executive Director and are again falling behind schedule), will be considered by the Policy Advisory Committee upon request to the SANDAG Program Manager. 3.2 A grantee seeking an extension must document previous efforts undertaken to maintain the project schedule, explain the reasons for the delay, explain why the delay is unavoidable, and demonstrate an ability to succeed in the extended time frame the grantee proposes. The grantee must provide the necessary information to SANDAG staff to place in a report to the Policy Advisory Committee. If sufficient time is available, and the grant utilized TransNet funds, the request will first be taken to the Independent Taxpayer Advisory Committee (iTOC) for a recommendation. The grantee should make a representative available at the meeting to present the information to, and/or answer questions from, the ITOC and Policy Advisory Committee. 3.3 The Policy Advisory Committee will only grant an extension under this Section 3 for extenuating circumstances that the grantee could not have reasonably foreseen. 4. Resolution and Execution of the Grant Agreement 4.1 fwo weeks prior to the review by the Policy Advisory Committee of the proposed grants, prospective grantees must submit a resolution from their authorized governing body that includes the provisions in this Subsection 4.1. Failure to provide a resolution that meets the requirements in this Subsection 4.1 will result in rejection of the application and the application will be dropped from consideration with funding going to the next project as scored by the evaluation committee. In order to assist grantees in meeting this resolution deadline, when SANDAG issues the call for projects it will allow at least 90 days for grant application submission. 4.1.1 Grantee governing body commits to providing the amount of matching funds set forth in the grant application. 4.1.2 Grantee govern ng" body auto zes staff to ac.uep i the grant funding and execute a grant agreement if an award is made by SANDAG. 4.2 Grantee's authorized representative must execute the grant agreement within 45 days from the date SANDAL presents the grant agreement to the prospective grantee for execution. Failure to meet the requirements in this Subsection 4.2 may result in revocation of the grant award. 21 5. Increased Availability of Funding Under this Policy 5.1. Grant funds made available as a result of the procedures in this Policy may be awarded to the next project on the recommended project priority list from the most recent project selection process, or may be added to the -funds available for the next project funding cycle, at the responsible Policy Advisory Committee's discretion. Any project that loses funding due to failure to meet the deadlines specified in this Policy may be resubrniited to cornueie for funding in a future caii for grant appiications. Adopted: January 2010 Amended: November 2014 22 ATTACHMENT C PROJECT IMPLEMENTATION AND OVERSIGHT REQUIREMENTS Capital Grants 1. Contact Information: Grantee must provide SANDAG with contact information for the project manager. Grantee must provide SANDAG with updated contact information in a timely manner if there ire eny changes to staff .signed 2. Baseline Data Collection: Prior to the construction of grant -funded improvements. the Grantee is responsible for developing a baseline data collection plan with SANDAG to gather information on pedestrian and bicyclist activity. At a minimum, data should be collected for observed bicycle and pedestrian volumes, behavior, and attitudes in the project area. Once the data collection plan is approved by SANDAG staff, the Grantee is responsible for carrying out the plan and returning collected data to SANDAG as a deliverable. Standardized forms required for data collection will be provided by SANDAG. Grantees are encouraged to use the National Bicycle and Pedestrian Documentation Project methodology and plan for the following: • Conduct counts prior to project construction, during National Documentation Days in the second week of September. Supplementary counts and surveys can be conducted during January, May, and July to provide seasonal data, if desired. Conduct courts for two hours, at peak times relative to the facility. For example, facilities attracting utilitarian trips should be counted on a Tuesday, Wednesday, or Thursday from 5 to 7 p.m., whereas facilities attracting recreational trips should be counted on a Saturday, from 9 to 11 a.m. In the case that the above timeframes are deemed infeasible due to the project schedule, the Grantee and SANDAG will collaborate on an alternative data collection methodology and procedure. A subset of Grantees may be selected for in-depth evaluation by SANDAG, in which case, SANDAG will conduct the data collection effort with required participation from Grantee staff. Such in-depth evaluation conducted by SANDAG will take place solely for the purpose of SANDAG Active Transportation data collection and monitoring efforts, and will not impact Grantees' budgets. Grantees should plan to budget $5,000 for data collection. For questions or assistance with data collection, contact Christine irary at christine.eary@sandag.org, or (619) 699-6928. 3. Design Development and Community Meetinos: Grantee must provide SANDAG with advance notice (preferably within two weeks) and agendas of all design development and community meetings, and a meeting summary following the meeting. SANDAG staff may attend any meetings as appropriate. 4. Plan Review: Grantee must submit project design drawings and cost estimates (if available) to SANDAG for review and comment at 30 percent, 60 percent, 90 percent, and 100 percent. SANDAG 23 staff may meet with the Grantee to comment on submitted plans and assure substantial conformance. SANDAG may comment on submitted plans regarding: Whether they are consistent with the Project proposed in the original grant application, and • Consistency with accepted pedestrian/bicycle facility and smart growth design standards. 5. Quarterly Reports and Invoices: Grantee must submit quarterly reports and invoices to SANDAG, detailing accomplishments in the quarter, anticipated progress next quarter, pending issues and actions toward resolution, and status of budget and schedule. Furthermore, the Grantee agrees to provide project milestone information (such as presentations to community groups, other agencies, and elected officials, ground-breakings, and ribbon -cuttings) to support media and communications efforts. 6. Media and Community Outreach Coordination: Press materials shall be provided to SANDAG staff before they are distributed. SANDAG logo(s) should be included in press materials and other project collateral. Furthermore, the grantee agrees to provide project milestone information to support media and communications efforts. 7. Photo Documentation: Grantees are responsible for the following photo documentation: • Before and after photos, which should be taken from similar angles to showcase how particular area has been transformed over time. • Project milestone photos (such as ground-breakings and ribbon -cuttings). • Photos taken throughout construction phases and throughout the length of the project. Photos should be high resolution (at least 4 inches by 6 inches with a minimum of 300 pixels per inch) and contain captions with project descriptions, dates, locations, and the names of those featured, if appropriate. 8. Project Signage: Each project or program in excess of $250,000 funded in whole or in part by revenues from the TransNet Extension Ordinance shall be clearly designated during its construction or implementation as being provided by such revenues. SANDAG will provide sign specifications. Grantee agrees to follow sign specifications and submit proof files to SANDAG for approval before printing. 9. Performance Monitoring: SANDAG staff may measure performance of the constructed capital improvements against stated project objectives, and evaluate the overall grant prograrn. Grantee is expected to meet with SANDAG staff to identify relevant performance measures and data sources, and provide available data and feedback regarding the program as appropriate. Planning and Non -Capital Grants 1. Contact Information. Grantee must provide SANDAG with contact information for the project manager. Grantee must provide SANDAG; with updated contact information in a timely manner if there are any changes to staff assigned. 24 2. Request for Proposals and Consultant Selection. Upon request by SANDAG, Grantee must submit consultant draft Request for Proposals to SANDAG staff for review and comment for consistency with the agreed upon Scope of Work with SANDAG (Attachment A), 3. Quarterly Reports. Grantee must submit quarterly reports to SANDAG, detailing accomplishments in the quarter, anticipated progress next quarter, pending issues and actions toward resolution, and status of budget and schedule. 4. Stakeholder and Community Meetings. Grantee must provide SANDAG with advance notice (preferably within two weeks) and agendas of all stakeholder and community meetings, and a meeting summary following the meeting. SANDAG staff may attend any meetings as appropriate. 5. Media and Community Outreach Coordination. Press materials shall be provided to SANDAG staff before they are distributed. SANDAG logo(s) should be included in press materials and other project collateral. Furthermore, the Grantee agrees to provide project milestone information to support media and communications efforts. 6. Photo Documentation. Grantees are responsible for the following photo documentation: • Existing conditions photos, which should illustrate the current conditions of the project site and demonstrate the need for improved facilities • Project milestone photos (such as workshops, presentations to community groups, other agencies, and elected officials) Photos should be high resolution (at least 4 inches by 6 inches with a minimum of 300 pixels per inch) and contain captions with project descriptions, dates, locations, and the names of those featured, if appropriate. 25 ATTACHMENT D QUARTERLY REPORT AND INVOICE FORMS TransNet Active TRANSPORTATION GRANT PROGRAM QUARTERLY REPORT Report Submittal Date: [Insert] Reporting Period: [Insert- Example: FY 2014, Quarter 1] PART 1: DESCRIPTION OF ACTIVITY FOR REPORTING PERIOD 1. Work Accomplished This Reporting Period [INSTRUCTIONS: Replace this text with a detailed description of work completed and underway during the reporting period. In a Mullet format, reference cperific tackc1 Example: • Task 1 - Award Consultant Contract: Issued RFP and convened a selection panel of 5 members from the City, MTS, NTCD, and SANDAG to shortlist 3 of 9 firms. The panel interviewed the 3 firms and selected XYZ Group for this project. The City Council approved the consultant contract with XYZ Group on January 1, 2014. City staff held a kick-off meeting on January 10, 2014. • Task 2 — Public Outreach: City staff and XYZ Group began organizing the first workshop for this project. The anticipated date of the first workshop will be in the February/March 2014 timeframe. Task 3 — Etc. Task 4 — Etc. 2. Deliverables Produced This Reporting Period [INSTRUCTIONS: Summarize the deliverables produced during this period and indicate the date submitted to SANDAG. Deliverables can be submitted as an attachment to this report. See Item 5 for more details.] Example: • Final RFP — Submitted in December 2014. • Approved Consultant Contract and Kick -Off Meeting Notes — Submitted with this report. Please see accompanying list of attachments. 26 3. Is there an accompanying invoice for this period? [INSTRUCTIONS: Indicate YES or NO.] ^. Work Anticipated for the Next Reporting Period IINSTRUCTIONS: Replace this text with a brief description of work anticipated for the next reporting period. Also note any upcoming mcctings 3; workshops.] 5. List of Attachments [INSTRUCTIONS: List any deliverables or invoice documents attached to this report. Attachments over 6MB should be sent via WeTransfer] WeTransfer Link: https://sandag.wetransfer.com/ Example: • Attachment 1: Consultant Contract • Attachment 2: Kick -Off Meeting Notes • Attachment 3: Invoice Spreadsheet • Attachment 4: Invoice Documentation PART I: SCHEDULE AND TASK STATUS Task • : Scheduled Start Date (Per Grant Scope of Work) Scheduled Completion Date (Per Grant Scope of Work) Status • : ,.; ,' , .: , Timing Anticipated Start Date Of Different from Grant Scope of Work) Anticipated Completion (If Different from Grant Scope of Work) '..'.. .. NTP Date Task 1 [mm/dd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Delayed] [mm/dd/ yl Y [n-rrn/ddlyv] Task 2: Policy No. 035 Milestone [mm/dd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Delayed] [mm/dd/yy] [mm/dd/yy] Task 3: Policy No. 035 Milestone [rnm/dd/yy] [mm/dd/yy] [In Progress/ Completed/ Not Started] [On Time/ Delayed] [mm/dd/yy] [mm/dd/yy] PART 3: CHALLENGES, SCHEDULE DELAYS, AND AMENDMENT REQUESTS Challenges and Actions Toward Resolution (If applicable) 27 [INSTRUCTIONS: If you are experiencing challenges in completing project tasks, please provide information about the delay and actions taken to resolve issues. If an amendment is needed, provide justification and check the appropriate box below.] ❑ No amendment requested at this time ❑ Amendment requested to*: ❑ Project Schedule ❑ Project Budget ❑ Scope of Work *Failure to check a box in the above section assumes there is no action requested. Amendment requests are subject to SANDAG approval. it is the Grantee's responsibility to ensure compliance with SANDAG Board Policy No. 035: Competitive Grant Program Procedures and grant agreement terms and conditions. PART 4: PROJECT STATUS REPORT SIGNATURE Prepared by Date: Project Manager 28 -.INVOICE INSTRUCTIONS Step 1: Complete. the Quarterly Progress Report. Reimbursements cannot be made without a completed Quarterly. Prpgress Report. Step 2: Gather Documentation for Staff Costs, Consultant/Contractor Costs, and Other Costs. Provide SANDAG with a copy of any consultant and contractor agreements awarded through thegrant. Staff Costs should be supported by certifiedpayroll documentation Consultant costs should Ise supported by the consultant invoice AND a proof of payment. The proof of payment can be either a copy of the check proVded to the consultant or printout from the project's financial accounting system showing that funds were disbursed. Contractor costs should be supported by the cortractor inoice, schedule of values, AND a proof of payment. The proof of payment can be either a copy of the check provided to the contractor or a printout from the project's financial accounting system showing. that funds were disbursed. 'Other costs should be supported by either an (mice from the vendor or a receipt AND must be accompanied by a proof of payment. The proof of payment can be either a: 'copy of the check provided to the vendor or a printout from the project's financial accounting system showing that funds were disbursed. Cleary identify (i.e., highlight or circle)all grant -related expenses on documents that include non -related costs. .Step 3: 'Complete the Expense Summary. Summarize the total Staff Costs. Consultant/Contractor Costs, and Other Costs incurred during the reporting period. Confirm that you have the adeguate documentation. Break down each, cost by task. This will help with the next step to complete the invoice staternent. Double check and make sure all sub -totals have been calculated correctly. Step 4: Complete the invoice Statement _ Enter the costs for each task (calculated in Step 3) into the appropriate cells of the Invoice Statement. The SANDAG contribution, match contribution, and retention .• .amounts should automatically calculate. • Enter previous costs by task into the appropriate cells of the spreadsheet. The remaining grant balance should automatically calculate. 'Step 5: 'Submit Quarterly Progress Report Invoice, and Supporting Documentation to SANDAG at: soatgrantlasandaq.org _ 'Sign and scan the completed Quarterly Progress Report. Submit it in PDF form. ;Sign and scan the invoice statement. Submit it in PDF form. :Submit supporting documentation in PDF form. Submit the completed Excel workbook_ .1:1=11:1111..XCECIEMI Files in excess of 611fi13 should be submitted via: m 29 *Airtit4TAFTS7 • Personnel 'Time Period Hours :Hourly Rate Amount Documentation Attached? Staff Person A ,rnm/dd/yy to mrn/dd/yy _ _ 10 $ 100.00 $ 1,000.00 YES/NO Staff Person 8 !mm/ddlyy to mm/dd/yy 10 $ 100.00 $ 1,000 00 YES/NO Staff Person *C. ;mm/dd/yy to rnm/dd/yy 10 $ 100.00 $ i,copmo YES/NO [INSERT ADDITONAL LINES AS NEEDED] At cosups-Viviift, (Consultant/Contractor 'Invoice No. Invoice Date Description of Costs !Amount Documentation Attached? Consultant XYZ 1: 1/1/2014!Professional services for the $ 10,000.00 'YES/WO month of January 2014 Consultant XYZ 2 2/1/2014i Professional services for the $ 10,000.00 :YES/NO month of February 2014 . Consultant XYZ 3! 3/1/2014!Professional services for the $ 10,000.00 'YES/NO month of March 2014 :Outreach Organization ABC 1 3/1/2014 Outreach from January 2014 to $ 10,000.00 YES/NO March2014 IINSERT ADDRDNAL LINES AS NEEDED1 . PARTJOThE Vendor -Invoice No. 'Invoice Date !Description of Costs Amount :Documentation Attached? VendorA 1: 1/1/2014,Printing costs for January 2014 ! $ 100.00 YES/NO . 1 2/1/2014!News Announcement for $ 100.00 !YES/NO Vendor B February 2014 Workshop 1: 2/28/2014 Snacks for February 2014 $ 100.00 YES/NO Vendor C Workshop [INSERT ADDITONAL LINES AS NEEDED] 30 To: From: TRANSNET SMART GROWTH INCENTIVE PROGRAM INVOICE SUCHI MUICHERJEE SANDAG 401 B Street, Suite 800 San Diego, CA92101-4231 Nano Addiess Project Name: [PROJECT NAME] Contract Number: 500XXX Grant Invoice Number: Billing Period: FROM lmoice Date: DATE Grant Award: Balance Remaining $0.00 $o.00 TO TASK Previous Balance Current MMIDD/YYYYto MMIDDIYYYY Total Expenses SANDAG Total Match Spent Reimbursed to Date Match to Date Total to ,,.. Date • Staff Costa . Consultant or Contractor Costs Other Costs This lnvstica This Gnvoice This Invoice 1 RFP $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0 00 2 Existing Conditions Report $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 3 Public Outreach $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 4 Draft Plan $0.00, $0.00 $0.00 $0.00 $0.00 $0.00 S0.00 $0.00 $0.00 5 Final Plan $0.00 $0.00 $0 00 $0.00 $0.00 $0.00 FO.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.001 ti0.00 $0.00 $0.00 Total Current Expenditures: $0.00 Total Amount Due this Invoice: $0.00 Less 10% Retent'icn: $0.00 Match % Met to Date: r #DIV/O! Total Project Budget (Gant+Matc ) . , Task 1 $0.00 Task 2 $0.00 Task 3 - $0.00 Task 4 $0.00 Task 5 $0.00 TOTAL $0.00 SANDAG Grant: $0.00 Match: $0.00 SANDAG Contribution % #DIV/0! Required Match % r #DIV/0! 31 CERTIFICATION OF GRANTEE I hereby certify that the above costs were incurred in performance of the work required under the grant and are consistent with the amounts evidenced byattache :d supporting dc cuments and expenditures. Signature Printed Name and Title Date 32 CC/CDC-HA Agenda 8/4/2015 — Page 130 The following page(s) contain the backup material for Agenda Item: A resolution of the City Council of the City of National City to participate in the Institute for Local Government Beacon Award: Local Leadership Toward Solving Climate Change. (Planning) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 21, 2015 AGENDA ITEM NO. ITEM TITLE: A resolution of the City Council of the City of National City to participate in the Institute for Local Government Beacon Award: Local Leadership Toward Solving Climate Change. (Planning) PREPARED BY: Raymond Pe 001. DEPARTMENT: PDivisi PHONE: ;336.44211 APPROVED BY: EXPLANATION: The Beacon Award Program is sponsored by the Local Government Uommission and the Institute tor Local Government. The program recognizes and awards the leadership from cities and counties for reducing greenhouse gas emissions, saving energy, and promoting sustainability. SANDAG has identified the City as a candidate for the program and has encouraged the City to participate. Participation would gain recognition for the City's sustainabiiity efforts such as the adoption and implementation of the Climate Action Plan. SANDAG would assist the City by completing the program application and submitting the application along with the City's resolution to participate in the program. Background report attached. FINANCIAL STATEMENT: Not Applicable ACCOUNT NO. APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This activity is not a project as defined in Section 15378 of the California Code of Regulations; therefore, no further action is required under the California Environmental Quality Act. ORU ANCE: INTRODUCTION: j FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD 1 COMMISSION RECOMMENDATION: Not Applicable.E ATTACHMENTS: 1. Background Report 2. Program Informational Materials Attachment 1 Background Report The Beacon Award: Local Leadership toward Solving Climate Change is a program of the Institute for Local Government (ILG) recognizing cities and counties that reduce greenhouse gas emissions and energy use; adopt policies and programs to address climate change; and promote sustainability. ILG is the non-profit research and education affiliate of the League of California Cities and the California State Association of Counties. The Beacon Award program is funded by California utility ratepayers and administered by Pacific Gas and Electric Company, San Diego Gas and Electric Company, Southern California Edison, and Southern California Gas Company under the auspices of the California Public Utilities Commission. To participate in the program, cities and counties must submit an application and: • Adopt a resolution of participation in the program; • Prepare a baseline greenhouse gas emissions inventory for agency facilities and the community (completed in 2009); Prepare a climate action plan (adopted in 2011); • Demonstrate compliance with AB 939, the California Integrated Waste Management Act of 1989; • Achieve greenhouse gas reductions and energy savings in agency facilities; and • Achieve greenhouse gas reductions and promote energy conservation in the community. Participation in the Beacon Award program will increase National City's visibility within the region and statewide. It is an opportunity for the City to showcase its efforts to reduce greenhouse gas emissions and energy use and to promote sugli4inPhility. Ir? addition, participation in the program may increase the City's competitiveness for future state or other grant funding. Participating cities and counties will be recognized with Silver, Gold, and Platinum Beacon Awards for achieving g specified rneasureable reductions. The program will also recognize participants for interim accomplishments. Awards are achieved through the tiered scale of criteria below: Silver Beacon Award 1 Agency Facilities & Operations GHG Reduction: 5 % Energy Savings: 5 % (efficiency retrofits) Community GHG Reduction: 5 % Energy Savings: 1 activity that promotes energy efficiency Best Practice Areas: 1 activity in each 10 Best Practice Areas 1 Gold Beacon Award Agency Facilities & Operations GHG Reduction: 10 % Energy Savings: 10 % (efficiency retrofits) Community GHG Reduction: j 10 % Energy Savings: i 2 activities that promotes energy efficiency Best Practice Areas: 2 activities in each 10 Best Practice Areas Platinum Beacon Award Agency Facilities & Operations GHG Reduction: 20 % Energy Savings: 20 % (efficiency retrofits) Community GHG Reduction: 20 % Energy Savings: 4 activities that promote energy efficiency Best Practice Areas: 3 activities in each 10 Best Practice Areas The 10 Best Practice Areas referenced are from ILG's California Climate Action Network's Best Practices Framework, which offers suggestions for action to reduce greenhouse gas emissions in each of the areas for agency facilities and the community. The 10 Best Practice Areas are: 1. Energy Efficiency & Conservation 2. Water & Wastewater Systems 3. Green Building 4. Waste Reduction & Recycling 5. Climate -Friendly Purchasing 6. Renewable Energy & Low -Carbon Fuels 7. Efficient Transportation 8. Land tJse & Community Design 9. Open Space & Offsetting Carbon Emission 10. Promoting Community & Individual Action Once National City is accepted as a Beacon Award participant, the City will work towards achieving one or more of the three award levels at its own pace. There is no deadline or timeline for meeting award level criteria; awards will be given out on an ongoing basis. The City will be asked to provide periodic information about efforts to reduce greenhouse gas emissions and save energy and as well as progress in completing activities in the 10 Best Practice Areas. The City will receive special recognition at League of California Cities and California State Association of Counties events, be highlighted on the Beacon Award website, and receive certificates and other materials. Additional detailed information about the program can be found at www.ca-ilg.ord/BeaconAward. 2 Benefits of Participation Beacon participants receive valuable support and encouragement from the Institute for Local Government (ILG) staff and its nonprofit and utility partners. The team helps local governments apply sustainability best practices and collect and organize data to advance participants' achievements within the program. Beacon participants receive: An individualized marketing and recognition plan tailored to meet the agency's needs. Past activities have included special video presentations, targeted media outreach, case stories and features in Western City Magazine. Technical assistance in collecting, reporting and tracking sustainability best practices, energy savings and greenhouse gas reductions. Access to peer to peer networking and educational events including webinars, conference sessions and informal information exchanges. 1:::)Invitations to showcase sustainability leadership and agency achievements to a statewide audience. The Beacon Program welcomes cities and counties in all stages of climate action planning and implementation. The data and stories collected through the program provide valuable information about what local governments are doing to meet aggressive state goals related to climate change. This narrative is important to developing policies that align with the unique opportunities of individual agencies throughout the state so that, together, we all can create a better California. Statewide Energy Efficiency Collaborative www.californiaseec.org INSTITUTE FOR LOCAL GOVERNMENT' Promoting Good Government at the Local Level www.ca-ilg.org The Beacon Program is developed by the Institute for Local Government and sponsored bythe Statewide Energy Efficiency Collaborative (SEEC). SEEC is an alliance between The Institute for Local Government, The Local Government Commission and ICLEI Local Governments for Sustainability and California's four investor owned utilities. The program is funded by California utility customers and administered by Pacific Gas & Electric Company,SanDiegoGas&ElectricCompany,SouthernCalifornia EdisonandSouthernCaliforniaGasCompanyundertheauspices of the California Public Utilities Commission. BEACON PROGRAM 1 kligoZis! Leading the Way to a Sustainable California €.740 1 Join Beacon Achieve Results The Beacon Program provides a framework for local governments to share best practices that create healthier, more efficient, vibrant communities. The program honors voluntary efforts by local governments to reduce greenhouse gas emissions, save energy and adopt policies and programs that promote sustainability. To learn more about the Beacon Program, visit www.ca-ilg.org/BeaconProgram. 0 Develop a Climate Action Plan Submit an online application at www.ca-ilg.org/ BeaconApplication Submit an official resolution adopted by the city council or county board of supervisors • • • • • • • • • • • • • • • The Institute for Local Government provides resources and technical support to assist participants in their journey through the Beacon Program. Through our partnerships within the SEEC collaborative, we are able to help participants obtain and record achievements in five areas of accomplishment. Reducing agency greenhouse gas emissions Reducing community greenhouse gas emissions Electricity savings in agencies facilities Natural gas savings in agency facilities Sustainability best practices 0 Participate in trainings, peer -to -peer networking opportunities 0 Submit greenhouse gas reductions ILG will work with ICLEI to provide the tools and training needed to document greenhouse gas reductions Implement Climate Action Activities Use ILG's Sustainability Best Practice Framework 0 Submit sustainability best practices data ILG offers guidance, training and support for implementing and documenting sustainability best practices Submit energy savings data ILG will work with the agency's utility provider to help obtain energy savings data Within each area, a participant can earn Beacon Spotlight Awards -silver, gold and platinum- based on level of achievement. To win a full Beacon Award, participants are required to demonstrate achievement in all five areas. SPOTLIGHT AWARD Areas of Accomplishment Agency GHG Reductions ICommunity GHG Re- ductions 5% Reduction SILVER LEVEL GOLD LEVEL PLATINUM LEVEL Agency Energy Savings Natural Gas Savings ISustainability Best Practice Activities FULL BEACON AWARD 0 Tell your story ILG highlights accomplishments through case stories, articles and social media A INN/ 17 rlif I in each of 10 categories 10% Reduction 3 in each of 10 categories Receive interim recognition for achievements in the Beacon Spotlight Award categories ILG holds award receptions in the fall 20% Reduction 6 in each of 10 categories Receive Beacon Award BEACON AWARD Guidelines for Participation & Recognition INSTITUTE FOR LOCAL GOVERNMENT' Find out more about the Beacon Program www.CA-ILG.org/BeaconAward Promoting Good Government at the Local Levet I� INSTITUTE FOR LOCAL GOVERNMENT' CFI.FRRATING 60 YEARS OF FXCFI.I.FNCF BEACON AWARD Sustainable Communities Guidelines for Participation & Recognition Revised May 2014 About the Beacon Program 1 Program Contacts 2 Program Resources 2 Participating in the Beacon Program 3 Program Sponsors 3 Awards 4 Beacon Award 4 Spotlight Award 4 Participant Support & Promotion 6 Award Criteria Guidance & Reporting 7 Greenhouse Gas Reductions 7 Agency Electricity & Natural Gas Savings 8 Options for Demonstrating Natural Gas Savings 9 Best Practice Activities 10 Community Energy Efficiency Activities 11 Additional Resources 13 Calculating Independent Energy Savings Data A Climate Action Plan Alternative B 1400 K Street, Suite 205 • Sacramento, CA 95814 • 916.658.8208 • F 916.444.7535 • www.ca-ilg.org Beacon Program Guidelines May 2014 About the Beacon Program The Beacon program recognizes and celebrates California cities and counties that: • Reduce greenhouse gas emissions and energy use; • Adopt policies and programs to address climate change; and • Promote sustainability. Beacon is an ongoing achievement recognition program that awards participating agencies for accomplishments as they're working to achieve long term greenhouse gas reductions, energy savings and sustainability goals. Participating in the Beacon program provides local agencies and their leaders with positive recognition for voluntary efforts to save energy, conserve resources, promote sustainability and reduce greenhouse gas emissions. It lets them shine a bright light on their accomplishments for their residents, colleagues and others. Cities and counties will be honored with Silver, Gold and Platinum Beacon Awards for undertaking sustainability activities in ten areas and for achieving measurable energy and greenhouse gas reductions. Participating cities and counties are also recognized with Spotlight Awards as they work to meet all of criteria necessary to win a full Beacon Award. Program Contacts Contact ILG staff if you have any questions about the Beacon program beaconaward@ca-ilg.org. Program Resources • Guidelines for Participation & Recognition: www.ca-ilg.org/BeaconAward/Guidelines • Sample Resolution: www.ca-ilg.org/BeaconAward/SampleResolution • Sample Staff Report: www.ca-ilg.org/BeaconAward/SampleStaffReport • Cities & Counties Participating in the Beacon Award: www.ca-ilg.org/BeaconAward/Participants • Participant Accomplishments: www.ca-ilg.org/BeaconAward/ParticipantAccomplishments • Best Practice Activity Survey: www.ca-ilg.org/BeaconAward/BestPracticeActivitySurvey Institute for Local Government 2 Beacon Program Guidelines May 2014 Participating in the Beacon Program It's relatively simple to become a Beacon program participant. Any city or county in California is eligible to participate. We welcome agencies at every step of the climate action journey to consider applying. There is no deadline to apply; applications are accepted on an ongoing basis. Agencies interested in participating are required to: 1. Submit a simple online application designating a contact person and indicating the status of the agency's greenhouse gas inventory and climate action planning efforts. 2. Adopt a resolution to participate. A sample resolution and staff report is available on the Institute's website for use. We recognize that many local agencies have yet to complete a greenhouse gas inventory and climate action plan (CAP). Therefore, your agency may participate if an inventory and CAP are planned, in process, or if an acceptable alternative to a CAP, as described in Appendix B, has been implemented or adopted. Program Sponsors The Beacon Award program is sponsored by the Institute for Local Government and the Statewide Energy Efficiency Collaborative. The Statewide Energy Efficiency Collaborative (SEEC) is an alliance to help cities and counties reduce greenhouse gas emissions and save energy. SEEC is a collaboration between three statewide non-profit organizations and California's four Investor Owned Utilities www.californiaseec.org. The program is funded by California utility customers and administered by Pacific Gas and Electric Company, San Diego Gas and Electric Company, Southern California Edison, and Southern California Gas Company under the auspices of the California Public Utilities Commission. SOUTHERN CALIFORNIA EDISOk An EDISON INTERNATIONAL* Company Pacific Gas and Electric Company® Statewide Energy Efficiency Collaborative AN AI.i.JAnrr ro SUPPORT LIH'AI. (:ovl:Rx INr �connected S�� �E A *Sempra Energy utility" MSouthern California Gas Company A *Sempra Energy utility® Institute for Local Government 3 Beacon Program Guidelines May 2014 Awards The Beacon program features two types of awards: • Beacon Award • Spotlight Award Beacon Award The Beacon Award recognizes an agency's holistic approach to addressing climate change. Participating agencies are required to complete each of following six elements to win a Beacon Award: 1. Agency Greenhouse Gas Reductions 2. Agency Electricity Savings 3. Agency Natural Gas Savings 4. Community Greenhouse Gas Reduction 5. Activity Promoting Energy Efficiency in the Community 6. Activities in each of the Institute's ten Sustainability Best Practice Areas Participating agencies are honored with Silver, Gold and Platinum Beacon Awards for accomplishing all of the criteria specified. Reduction criteria increases with each award level. Silver, gold and platinum award levels require 5, 10 and 20% energy savings and greenhouse gas reductions respectively. Activity information is gathered via surveys and does not require quantifiable measurements. Spotlight Award As cities and counties participating in the Beacon program work to complete the elements necessary to achieve a Silver, Gold or Platinum Beacon Award, the program recognizes these efforts as Spotlight Awards. Participating agencies are eligible to be recognized for accomplishing individual elements of the full Beacon Award criteria, including: • Energy savings in agency facilities (electricity and natural gas). • Greenhouse gas reductions in agency operations and the community. • Activities in the Institute's ten Sustainability Best Practice Areas. Institute for Local Government 4 Beacon Program Guidelines May 2014 Beacon Award Criteria Participants receive recognition when they complete the award level criteria. Silver Beacon Award BEACON AWARD CRITERIA Energy Efficiency Greenhouse Gas Emissions Agency facilities and operations Greenhouse gas reduction Electricity and natural gas savings Community Greenhouse gas reduction Energy efficiency Best Practice Areas Gold Beacon Award 5% in agency facilities and operations 5% in agency facilities and operations from energy efficiency retrofits 5% in the community as a whole One activity that promotes energy efficiency in the community One activity in each of the 10 Best Practice Areas Agency facilities and operations Greenhouse gas reduction Electricity and natural gas savings Community Greenhouse gas reduction Energy efficiency Best Practice Areas Platinum Beacon Award 10% in agency facilities and operations 10% in agencyfacilities and operations from energy 10% in the community as a whole Two activities that promote energy efficiency in the community Two activities in each of the 10 Best Practice Areas Agency facilities and operations Greenhouse gas reduction Electricity and natural gas savings Community Greenhouse gas reduction Energy efficiency Best Practice Areas 20% in agency facilities and operations 20% in agency facilities and operations from energy efficiency retrofits 20% in the community as a whole Four activities that promote energy efficiency in the community Three activities in each of the 10 Best Practice Areas For more about Best Practice Areas, see www.ca-ilg.org/ClimatePractices. Institute for Local Government 5 Beacon Program Guidelines May 2014 Participant Support & Promotion The Institute provides the following support and promotional opportunities to Beacon program participants: • Recognition associated with League of California Cities, the California State Association of Counties and other events and publications. • Presence at the ILG booth. • Sessions at conferences to bring together participants for networking, information sharing and recognition. • Press releases about participation and awards including distribution assistance to you or your agency Public Information Officer upon request. • Suggested social media content. • Cross -promotion using the Institute's social media platforms highlighting your agency's sustainability leadership and accomplishments. • Presence on the Institute's website including an individual participant profile (http://www.ca-ilg.org/BeaconAward/Participants) highlighting your agency's efforts. • Presence on www.CaliforniaSEEC.org. • Use of program logos. • "Proud Participant" window decal for use at agency facilities identifying your agency as a proud participant in the Beacon Award program. • Opportunity to highlight agency elected officials and staff through video interviews (www.ca-ilg.org/BeaconAwardVideos). o ILG staff seeks out opportunities to meet with agency elected officials and staff to capture video content for inclusion on your participant profile and other areas of the ILG website. o Video content can be used on your agency website. Institute for Local Government 6 Beacon Program Guidelines May 2014 Award Criteria Guidance & Reporting As Beacon is an ongoing recognition program, participants are encouraged to submit data to ILG staff on an ongoing basis. Greenhouse Gas Reductions Baseline Agencies may select their own baseline for measuring initial greenhouse gas emissions so long as the agency has used ICLEI's or another commonly accepted methodology to conduct the inventory. The selected baseline will be used to measure reductions in both the agency and the community. An agency that wants to use a completed greenhouse gas inventory that used ICLEI's or another commonly accepted methodology may do so regardless of the base -year used. For a new greenhouse gas emissions inventory, it is preferred and recommended to use the same base year for your energy savings activities. Many greenhouse gas inventories currently being prepared for local agency operations or the community use 2005 as a base -year, although some use base -years as early as 2003 or as recent as 2009. The difficulties of using a base year earlier than 2003 to prepare a new greenhouse gas inventory relate to the availability of accurate data to convert energy usage into greenhouse gas emissions. Even though pre-2003 electricity and natural gas usage information may be available, the ability to convert that information into tons of greenhouse gas emissions is not feasible. This is because prior to 2003 the accuracy of the emissions factors needed to translate energy use into tons of greenhouse gas emissions declines. Methodology Several commonly accepted methodologies are available to prepare a greenhouse gas inventory. Previously completed inventories that used an earlier ICLEI, Climate Registry or other commonly accepted methodology will be accepted as well. "Commonly accepted methodology" includes the following: • ICLEI's methodology (www.icleiusa.org). • The Local Government Operations Protocol for Greenhouse Gas Assessments and the U.S. Community Protocol for Accounting and Reporting of Greenhouse Gas Emissions. • Other greenhouse gas inventory accounting methodologies, such as those done by consultants, will be accepted on a case -by -case basis. Reporting Progress Greenhouse gas reductions are demonstrated through the completion of an updated GHG inventory (also known as a re -inventory). If your agency has completed a GHG re -inventory, please send results to ILG staff for review in order to receive recognition for your agency's efforts. Institute for Local Government 7 Beacon Program Guidelines May 2014 Agency Electricity & Natural Gas Savings Energy savings are the result of energy efficiency retrofits undertaken as a part of the following: • Investor -owned or municipal utility energy efficiency programs; • Programs funded by the California Energy Commission (CEC); or • Efforts funded by the local agency or other sources. Baseline Agencies may select a baseline no earlier than 2004 from which to measure energy savings. Accessing Energy Savings Data from Utilities While each has a different process, the investor -owned utilities are eager to provide you with the data necessary to achieve recognition through the Beacon program. To receive recognition for energy savings, access energy savings data as specified below and send reports to ILG staff. See natural gas guidance on the next page to make a determination on your agency's option for demonstrating natural gas savings. • Pacific Gas & Electric: PG&E provides energy savings data reports to Beacon participating communities annually with 2005 baseline data and to date energy savings achieved through participating in a utility energy efficiency program. Contact your Community Energy Manager for assistance. • Southern California Edison: For agencies participating in SCE's Energy Leader Partnerships, baseline usage and energy savings data are provided in the agency's quarterly tier update report. Contact your Local Government Partnership Program Manager, Account Representative or Local Public Affairs Region Manager for assistance. For agencies not engaged in a partnership, contact your Account Representative or Local Public Affairs Region Manager to request energy savings data. • San Diego Gas & Electric: SDG&E provides energy savings data upon request. See natural gas guidance on the next page to make a determination on your agency's option for demonstrating natural gas savings. Contact your Local Government Partnership Program Manager, Account Representative or Local Public Affairs Region Manager for assistance. • Southern California Gas: See natural gas guidance on the next page and contact ILG staff to make a determination on your agency's option for demonstrating natural gas savings. For agencies determined to be large natural gas users, contact your Local Government Partnership Program Manager, Account Representative or Local Public Affairs Region Manager to request energy savings data. Calculating Non -IOU Related Energy Savings The Beacon Award recognizes energy savings achieved as a result of energy efficiency retrofits in agency facilities. The retrofits can be funded in part or in whole by utility incentives, grants, loans (such as from the California Energy Commission), agency funds, bonds, and/or other sources. Appendix A Institute for Local Government 8 Beacon Program Guidelines May 2014 provides guidance on calculating energy efficiency savings that is not tied to investor owned utility incentive rebates or loans. Options for Demonstrating Natural Gas Savings The Beacon program offers two options to participants for demonstrating natural gas savings as described below. Contact ILG staff to make a determination on your agency's option for demonstrating natural gas savings. Option 1: Quantitative The participating agency calculates natural gas savings achieved through energy efficiency retrofits as specified on the previous page; or Option 2: Qualitative Agencies that use very little natural gas, such as those with few facilities and minimal natural gas powered equipment, can decide not to include natural gas usage and instead limit its energy savings information to electricity only. • If the agency selects this option, it will be asked to demonstrate an increasing level of commitment to reduce natural gas use, commensurate with the three Beacon Award levels. • This may include, for example, increasing efforts to retrofit or replace natural gas appliances or equipment with more energy efficient ones or adopt policies and procedures to operate the appliances or equipment more efficiently. Determining Your Agency's Approach Local government facilities that are considered larger natural gas users and should use the quantitative approach include: • Facilities with Central Plants • Hospitals • Jails • Municipal water facilities including Water Treatment Plants • Facilities with Combined Heat & Power (Cogeneration) • Facilities with Natural Gas Chillers Local government facilities that may be considered larger natural gas users include: • Courthouses • Police Stations • Fire Stations • General Administrative offices (Health Service, General Services Employment, etc) • Maintenance facilities • Community Swimming Pools • Public Recreation Facilities • Libraries Institute for Local Government 9 Beacon Program Guidelines May 2014 Agencies with these facility types will need to be evaluated on a case to case basis to determine which approach to use. Best Practice Activities Based upon the Institute's Sustainability Best Practices Framework, the ten Best Practice Areas are: 1. Energy Efficiency and Conservation 2. Water and Waste Water Systems 3. Green Building 4. Waste Reduction and Recycling 5. Climate -Friendly Purchasing 6. Renewable Energy and Low -Carbon Fuels 7. Efficient Transportation 8. Land Use and Community Design 9. Open Space and Offsetting Carbon Emissions 10. Community and Individual Action Visit www.ca-ilg.org/SustainabilityBestPractices to download the Best Practices Framework which offers options for local action ten best practice areas that vary in complexity and are adaptable to fit the unique needs and circumstances of individual communities. Agencies are not limited to activities listed in the Best Practices Framework. Local agencies are encouraged to be innovative and undertake other activities that meet local conditions. Reporting Progress Participants are asked to complete a survey (www.ca-ilg.org/BeaconAward/BestPracticeActivitySurvey) and provide brief descriptions of up to six activities that are ongoing or that your agency has completed in each of the Best Practice Areas. These activities should be activities that you would like to highlight and apply towards the award achievement. Activity information will be shared on your agency participant profile. If your agency hasn't completed any activities in a particular Best Practice Area, that's ok. This is strictly for tracking purposes and to highlight activities to share with other communities. Not completing an activity in a particular best practice area will not detract from your agency's accomplishments in other areas. Institute for Local Government 10 Beacon Program Guidelines May 2014 Community Energy Efficiency Activities Unlike measuring energy savings in agency facilities, the community energy efficiency element uses a qualitative, not quantitative approach. Agencies will be asked to demonstrate increasing levels of activity for projects they have initiated or in which they participate that promote energy efficiency and conservation in the broader community. The three award levels do not prescribe any specific types of activities. This is because the levels of complexity and agency commitment will vary among different cities and counties depending upon their size, staff, financial resources, and level of existing community energy activities. Activities reported on the best practice activity survey may be counted towards this part of the Beacon Award criteria. Award Level Criteria Silver Award • One community energy efficiency activity initiated by the local agency or in which the local agency participates. Gold Award • Two community energy efficiency activities initiated by the local agency or in which the local agency participates. • The activities must reflect a higher level of commitment, complexity and agency involvement than the activity for the Silver Award. • These activities must run for a duration of time or be ongoing as opposed to one time only events or activities. They may include a continuation or expansion of the activity undertaken to meet the Silver Award criteria. Platinum Award • Four community energy efficiency activities, two of which must be initiated by the local agency. • The activities must reflect a significantly higher level of commitment, complexity and agency involvement than the activities for the Gold Award. • These activities must run for a duration of time or be ongoing as opposed to one time only events or activities. They may include a continuation or expansion of activities undertaken to receive the Gold Award. Institute for Local Government 11 Beacon Program Guidelines May 2014 Examples of activities to promote energy efficiency and conservation in the community The following examples illustrate the range of activities a local agency may use to promote energy efficiency and conservation in the community. They are not mandatory or exhaustive of what an agency may do. Local agencies are encouraged to undertake activities that reflect increasing levels commitment or difficulty for the individual agency. More examples of community energy efficiency and conservation outreach activities are available in the Best Practices Framework at www.ca- ilg.org/SustainabilityBestPractices and www.ca-ilg.org/energyefficiency. Examples of Silver Activities • Including energy conservation information on agency's website. • Organizing or participating in an energy fair to showcase energy efficient equipment and appliances for residents and businesses. • Working with area schools to educate children about energy efficiency. • Including an energy efficiency component in the agency's youth commission project activity. Examples of Gold Activities • Collaborating with utility to promote energy efficiency in homes and businesses. • Offering energy audits for local businesses. • Offering seminars to assist homeowners to retrofit homes to include energy efficiency features. • Offering seminars for builders and architects to educate them about energy efficiency features in new homes. Examples of Platinum Activities • Adopting a green building ordinance that exceeds the state's energy efficiency standards. • Working with owners of multi -family properties to install energy efficiency retrofits. • Adopting an ordinance that encourages or requires energy audits at time of sale. • Sponsoring home energy audit and efficiency retrofit programs. Note: Adoption of policies or programs related to alternative or renewable energy, such as requiring or encouraging photovoltaic systems on new commercial or residential buildings, may satisfy the community energy activity criteria as long as it is part of a group of activities that emphasizes energy efficiency or conservation policies or programs. Institute for Local Government 12 Beacon Program Guidelines May 2014 Additional Resources • Statewide Energy Efficiency Collaborative: No cost technical assistance, peer -to -peer networking, resources and recognition for local government climate and energy efforts. www.californiaseec.org • Pacific Gas & Electric Company Local Government Resources: www.pge.com/en/mybusiness/save/rebates/bybusiness/govt local.page • Southern California Edison Energy Leader Partnerships: www.sce.com/wps/portal/home/about-us/community/outreach/city-partnerships • Southern California Gas Company Programs with Local Governments: www.socalgas.com/innovation/protecting-the-environment/energy-efficiency-programs • San Diego Gas & Electric Company Local Government Partnerships: www.sdge.com/our- commitment/energy-efficiency-partnership-programs/local-government-partnerships Institute for Local Government 13 Beacon Program Guidelines May 2014 Appendix A: Clarification to Guidelines for Beacon Participants When Calculating Energy Efficiency Savings Not Tied to Investor Owned Utility Incentive Rebates or Loans Background The Beacon Award recognizes energy savings achieved as a result of energy efficiency retrofits in agency facilities. The retrofits can be funded in part or in whole by utility incentives, grants, loans (such as from the California Energy Commission), agency funds, bonds, and/or other sources. The Challenge to Resolve Investor Owned Utility (IOU) incentives are paid to utility customers on the energy savings and permanent peak demand reduction that are above and beyond "baseline energy performance," which is usually defined as the building and energy efficiency performance mandated by federal codes and state codes, such as Title 20 and Title 24. For example, if a customer replaces a 50-year-old boiler with an ultra -efficient model, the incentive check from the utility (and the corresponding energy savings claimed by the utility) would only reflect the difference between what is required by current state or federal code and the performance of the ultra -efficient model. In reality, the difference between the energy performance of a 50-year-old boiler and the ultra -efficient model is much larger. Since actual savings are usually higher than that which the IOU is able to claim credit for reporting purposes to the California Public Utilities Commission, there is a potential advantage to those using actual savings numbers compared to those using IOU -claimed savings numbers for Beacon Award energy saving substantiation. When the Beacon program was originally designed, it was anticipated that all savings information would be reported as IOU claimed savings. At that time, it was not expected that local agencies would be able to obtain actual or estimated actual annual savings. However, with more experience in the program, it appears that this original assumption may not have correct. For example, Beacon participants served by municipal utilities may only be able to provide actual or estimated actual savings using existing conditions as the baseline instead of state codes such as Title 24. Similarly, participants that chose not to take advantage of IOU energy efficiency programs do not have IOU estimated savings to report and may want to rely on actual estimated savings. Some participants wish to provide energy savings data for both projects benefiting from IOU incentives and projects that did not benefit from an IOU incentive either by choice, because of misinformation, or because the project did not qualify. Clarification to Beacon Participant Guidelines Related to Energy Savings Institute for Local Government 14 Beacon Program Guidelines May 2014 In order to ensure that energy savings numbers reflect the same level of savings across Beacon participants, the following clarification is provided to Beacon participants. • Energy savings from retrofits or other activities that used IOU incentive programs are treated the same. For example, this includes the savings information based upon numbers provided by the IOU (such as through SCE's energy leader program or the PG&E energy savings data system designed for Beacon participants). • Energy savings from retrofits that did not receive an IOU energy efficiency incentive will be reviewed on a case -by -case basis with ILG staff. The review will include the following guidance criteria: o Only annual savings, not cumulative savings, will be accepted. o Projected or actual projected savings will be accepted if they are substantiated by commonly accepted energy efficiency methodologies such as those outlined in the DEER (Database for Energy Efficiency Resources) cost savings tool. The DEER contains information on selected energy -efficient technologies and measures. The DEER provides estimates of the energy - savings potential for these technologies in residential and non-residential applications (www.deeresources.com/). Another example of proper substantiation would be a contractor's post -installation report or a pre- and post -installation energy savings analysis. o ILG will assist the Beacon participant in using these tools and in reviewing the information. o ILG will also work with the IOU serving the participant, if appropriate and feasible, to provide assistance in calculating the projected savings. Institute for Local Government 15 Beacon Program Guidelines May 2014 Appendix B: Beacon Award Program Climate Action Plan Alternative Background In order to be accepted into the Beacon Award program, participating agencies must have completed or promise to complete development and adoption of a Greenhouse Gas Inventory and a Climate Action Plan (CAP) for both the agency and the community. Some participants may not have completed a Climate Action Plan, but have implemented or adopted many of the same elements as those of a Climate Action Plan. In this case, an acceptable alternative to a Climate Action Plan may fulfill that requirement for the Beacon Program. The agency's alternative can be assembled as a description and specific references to where those policies and programs can be found. This would include, for example, specific policies and programs in the agency's General Plan and other plans/programs approved by the agency. In addition, the alternative would include a description of plans to implement the policies, how progress will be monitored, and the estimated greenhouse gas reductions that may result from the various policies and programs. This document lays out what needs to be included in a Climate Action Plan alternative for Beacon participants and provides a survey participants can use to provide that information. More information about Climate Action Plans in general is included in Attachment A. Elements Included in a Climate Action Plan Alternative' The essence of a Climate Action Plan is policies and programs designed to reduce greenhouse gas emissions generated from government operations and in the community as a whole. The key elements which should be included in every Climate Action Plan, or acceptable alternative, are strategies to reduce greenhouse gas production from four sectors which generate the largest amount of greenhouse gas emissions: • Energy use • Transportation choices/design & agency fleet • Solid waste • Building & land use & agency facilities In addition to policies and programs for reducing greenhouse gas emissions in these key sectors, a climate action plan alternative should also specifically include: • Identification of a cumulative greenhouse gas emission reduction goal for all four sectors listed above. "Quick Start Guide for Climate Action Planning" prepared by ICLEI as part of the Statewide Energy Efficiency Collaborative (SEEC), January 2011. www.californiasee.og Institute for Local Government 16 Beacon Program Guidelines May 2014 • An energy action plan (policies or programs designed to reduce agency and community energy use with specific targets). • A description or plan of how the policies and/or programs will be implemented. This would include, for example, programs specifying how to implement policies in all four areas listed above, including specific and quantified estimates of emission reductions from all policies cited and how their combined impact will meet the overall goal. • A plan for monitoring progress in implementation and effectiveness. Attachment A — Excerpt from "Quick Start Guide for Climate Action Planning" The following information is taken from "Quick Start Guide for Climate Action Planning", prepared by ICLEI, as part of its participation in the Statewide Energy Efficiency Collaborative (SEEC). More about ICLEI's SEEC climate planning tools are available at www.californiaseec.orq/software-tools. SEEC is an alliance to help cities and counties reduce greenhouse gas emissions and save energy. SEEC is a collaboration between three statewide non-profit organizations, including the Institute for Local Government, and California's investor -owned utilities. www.californiaseec.orq The core focus of a Climate Action Plan is, as the name suggests, reducing greenhouse gas emissions from both the local government's operations and from the community as a whole. It includes strategies to reduce greenhouse gas emissions resulting from all activities in all contributing sectors: buildings, transportation, solid waste disposal, wastewater treatment, and water delivery. Some local governments address other environmental issues in their Climate Action Plans, such as the conservation of natural resources, urban forestry, and green jobs. However, many local governments may choose to develop greenhouse gas mitigation strategies as part of their broader plans to achieve comprehensive community sustainability, energy independence, and other long-range objectives. In some cases, a stand-alone Climate Action Plan may not be the most effective framework by which to address climate change mitigation, and a different planning process may instead serve as a better means towards this end. A sustainability plan ties together a broad range of community -centered goals, and includes specific actions to holistically address the three pillars of sustainability of environment, economy, and society. It takes into account the interrelated issues of population growth, land use, infrastructure, natural resource management, climate change, quality of life, public health, and economic development. The plan should recognize and highlight the co -benefits of the plan's strategies and illustrate how they can achieve multiple sustainability goals concurrently. Social equity should be a crosscutting theme in the plan, and every strategy of the plan should be designed so that the benefits will be distributed across the community."2 2 "Quick Start Guide for Climate Action Planning" a product of the Statewide Energy Efficiency Collaborative (SEEC), January 2011, page 13. http://californiaseec.org/resources-guidance Institute for Local Government 17 Beacon Program Guidelines May 2014 Examples of Climate Action Plan Elements and Activities3 State. Area Sample Measures ENERGY EFFICIENCY Facility -Scale Energy Improvements Adopt strict commercial or residential energy code requirements Implement energy efficient weatherization of low-income housing Perform energy efficiency retrofits of existing facilities Implement peak load management and demand response programs Require energy upgrades of facilities at time of sale Energy Efficient Lighting Distribute free CFL bulbs or fixtures to community members Install LED lights (Street, Exit, Traffic) Install occupancy sensors Institute a Lights -Out -at -Night policy Efficient lighting retrofits Energy Efficient Equipment Purchase ENERGY STAR equipment High efficiency water heaters, boilers, and chillers HVAC maintenance tune-ups Switch electric heat to natural gas Geothermal heat pumps Promotion/Education What type of promotion/education efforts are you considering? Promote energy efficiency campaigns targeted at businesses and residents Promote green building practices through a local business program or create incentives Promote participation in a local green business program Water Conservation Adopt a water conservation ordinance Install low -flow faucets and shower heads Install high efficiency toilets Improve water pumping energy efficiency Use low -maintenance landscaping Renewable Energy Generation Biomass energy from sewage treatment and landfill biogas Implement tidal power project Install solar photovoltaic (PV) panels Install solar hot water heaters and wind turbines Energy Generation/ Renewable Energy Procurement Purchase Green Electricity via the Grid from Solar, Geothermal, Wind, or Hydroelectric Sources Purchase green tags/Renewable Energy Certificates (RECs) Energy Generation/ Energy Generation Infrastructure Upgrades Install energy efficiency cogeneration power production facilities Implement district heating and cooling TRANSPORTATION 3 Quick Start Guide — page 17-18, www.californiaseec.org/resources-guidance. Institute for Local Government 18 Beacon Program Guidelines May 2014 Alternative Fuels Construct electric vehicle recharging facilities in new parking facilities Conversion to biodiesel or compressed natural gas Conversion to ethanol Initiate community biodiesel fueling station Utilize hydrogen or fuel cell vehicles Trip Reduction Disincentivize driving alone (congestion pricing, HOV lanes) Expand pedestrian and bicycling infrastructure Encourage employer -based programs e.g. telecommuting Revise land use code to promote smart growth Transit -oriented development Traffic signal synchronization Vehicle Fuel Efficiency Hybrid vehicles Parking and lane incentives for hybrid vehicles Retire old under -used vehicles Retrofit school buses with particulate traps or oxidation catalysts Utilize fuel efficient vehicles for parking enforcement Other Transportation Measures Limit idling of heavy equipment vehicles, local transit, school buses, and government operations vehicles WASTE Composting Organics composting Yard waste collection and composting Methane Flaring Methane flaring at local landfills Recycling Recycling policy or program Improve recyclables processing facilities Establish/ expand business, curbside, and other recycling programs Reuse or recycle construction and demolition materials OTHER Carbon Credits/Tax Purchase carbon offsets Implement carbon tax VOC Reduction Actions Use low-VOC paints and cleaning products Use non -asphalt pavements Portable gas can replacement Gasoline lawnmower replacement Urban Forestry Urban forestry policy or program Tree planting to shade buildings Tree planting for carbon storage and heat island mitigation Institute for Local Government 19 CC/CDC-HA Agenda 8/4/2015 — Page 156 The following page(s) contain the backup material for Agenda Item: Warrant Register #47 for the period of 05/13/15 through 05/19/15 in the amount of $612,864.43 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Warrant Register #47 for the period of 05/13/15 through 05/19/15 in the amount of $612,864.43 (Finance) PREPARED BY: JK. Apalateguij DEPARTMENT: Finan PHONE: 619-336-45721 APPROVED BY: `~ ; EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 05/13/15 through 05/19/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Wavetec Construction 317672 225,000.00 726 West 19th St Project City of San Diego 317692 57,463.00 Fire Dispatch Svcs Apr -Jun 2015 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $612,864.43 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $612,864.43 BOARD / COMMISSION RECOMMENDATION: iN/A ATTACHMENTS: Warrant Register #47 PAYEE CARPENTER ZUCKERMAN & WAVETEC CONSTRUCTION ADAMSON POLICE PRODUCTS AIRGAS WEST ALDEMCO ALL FRESH PRODUCTS ART D NIELSEN PAINTING INC AT&T MCI AT&T MCI AT&T MOBILITY AUSTIN DOORS BPI PLUMBING BURKE WILLIAMS & SORENSEN LLP CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CALIFORNIA ELECTRIC SUPPLY CAMEON, C CHELIUS, A CHILDREN'S HOSPITAL CHRISTENSEN & SPATH LLP CITY OF CHULA VISTA CITY OF SAN DIEGO COMMERCIAL AQUATICS COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CSA SAN DIEGO COUNTY DALEY & HEFT LLP DALEY & HEFT I.IP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DANIELS TIRE SERVICE DATA TICKET INC DAY WIRELESS SYSTEMS (20) DAY, J DCS TESTING & EQUIPMENT INC DIZINNO, T EMPLOYMENT DEVELOP DEPT EQUIFAX INFORMATION SVCS ERGOGENESIS LLC ESGIL CORPORATION EXPERIAN FEDEX FERGUSON ENTERPRISES INC FLEET SERVICES INC FREE FORM CLAY & SUPPLY GISI, G WARRANT REGISTER #47 5/19/2915 DESCRIPTION LIABILITY CLAIM COSTS 726 WEST 19TH ST PROJECT SCA SUNIIVII I LEVEL IIiA BALLISTIC IC VEST / PD MOP#45714 SUPPLIES CONSUMABLES / NUTRITION FOOD / NUTRITION CENTER CITY-WIDE PAINTING SERVICES AT&T PHONE SERVICE / 3/13/15 - 4/12/15 AT&T PHONE SERVICE / 3/13/15 - 4/12/15 ATT/CINGULAR WIRELESS / 3/6/15-4/5/15 CITY-WIDE ROLL UP DOORS SERVICE / PW CITY-WIDE PLUMBING SERVICE & REPAIRS LEGAL / NEGOTIATIONS MOP#45754 BUILDING MATERIAL MOP#45698 ELECTRICAL MATERIALS MOP#45698 ELECTRICAL MATERIALS SUBSISTENCE: SHERMAN BLOCK SLI SESSION SUBSISTENCE: 24 HR PERISHABLE SKILLS CHILD ABUSE EXAMS / PD ATTORNEY SERVICES ANIMAL SHELTER COSTS / PD FIRE DISPATCH SERVICES / APR - JUN 2015 POOL SERVICES / PW OBSERVER SAFETY CLOTHING FOR AUTOPSIES MAIL PROCESSING NOV - DEC 2014 BUILDING RECORDS COX INTERNET SERVICES FY15 CDBG FY 2015 CSA SAN DIEGO COUNTY FAIR RE!M LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS TIRES FOR CITY FLEET / PW DATA TICKET APPEALS &ON-LINE ACCESS RADIO MAINTENANCE SERVICE CONTRACT ED REIMBURSEMENT FIRE HOSE TESTING GROUND LADDER REIMB: SMART PHONE FORENSICS UNEMPLOYMENT INS REIMB BENEFIT CHG BACKGROUND & CREDIT SERVICES / S8 ERGOGENESIS ERGONOMIC CHAIRS PLAN CHECK AND INSPECTION SERVICES CREDIT CHECKS FOR NEW POLICE DEPT TRANSPORTATION CHGS MOP#45723 SEWER PIPE MOP#67804 AUTO PARTS REPAIRS / EL TOYON CNTR REIMB: FIELD TRAINING OFFICER 1/3 CHK NO DATE AMOUNT 317671 5/19/15 19, 000.00 317672 5/19/15 225,000.00 317673 5/19/15 1,580.50 317674 5/19/15 164.75 317675 5/19/15 492.43 317676 5/19/15 906.35 317677 5/19/15 2,445.00 317678 5/19/15 7,797.65 317679 5/19/15 140.76 317680 5/19/15 2,649.04 317681 5/19/15 1,753.58 317682 5/19/15 1,629.98 317683 5/19/15 5,829.00 317684 5/19/15 302.92 317685 5/19/15 475.42 317686 5/19/15 103.17 317687 5/19/15 474.00 317588 5/19/15 384.00 317689 5/19/15 2,512.00 317690 5/19/15 675.00 317691 5/19/15 35,554.13 317692 5/19/15 57,463.00 317693 5/19/15 1,819.01 317694 5/19/15 20.00 317695 5/19/15 7,822.96 317696 5/19/15 4.00 317697 5/19/15 203.09 317698 5/19/15 9,667 42 317699 5/19/15 4,181.00 317700 5/19/15 2,956.20 317701 5/19/15 1,685.56 317702 5/19/15 1,088.58 317703 5/19/15 594.03 317704 5/19/15 1,262.14 317705 5/19/15 2,340.20 317706 5/19/15 6,534.00 317707 5/19/15 250.00 317708 5/19/15 3,459.20 317709 5/19/15 671.36 317710 5/19/15 7,977.00 317711 5/19/15 136.96 317712 5/19/15 7,491.49 317713 5/19/15 51,873.06 317714 5/19/15 44.20 317715 5/19/15 135.71 317716 5/19/15 772.29 317717 5/19/15 825.66 317718 5/19/15 91.35 317719 5/19/15 146.53 2/3 PAYEE GRAINGER GRANICUS INC HERNANDEZ, A HONEYv/ELL INTERNATIONAL INC HUNTERS NURSERY INC HYDRO SCAPE PRODUCTS !NC ICC INDEPENDENT FORENSIC SERVICES JOHNSON, S KALANKIEWICZ, C KONE LANGUAGE LINE SERVICES MAN K9 INC MARCHANTE, A METRO FIRE & SAFETY NAPA AUTO PARTS NATIONAL CITY TROPHY NGUYEN, L ORIENTAL TRADING COMP LLC ORKIN PACIFIC AUTO REPAIR PACIFIC SAFETY CENTER PACIFIC TELEMANAGEMENT SERVICE PORAC LEGAL DEFENSE FUND PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RAMIREZ, 0 RIVERSIDE COUNTY SHERIFF DEPT RON BAKER CHEVROLET ROUNDS, R S D COUNTY SHERIFFS DEPT SAN DIEGO PET & LAB SUPPLY SAN DIEGO STATE UNIVERSITY SAN DIEGO STATE UNIVERSITY SDG&E SHINN, D SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SONSRAY MACHINERY LLC STAPLES ADVANTAGE SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TELLEZ, J THE LIGHTHOUSE INC TOPECO PRODUCTS U S BANK U S HEALTHWORKS ,E1; • WARRANT REGISTER #47 5/19/201_5 DESCRIPTION MOP#65179 MATERIALS GRANiCUS WEBCASTING SERVICES REIMB: SOCIAL iMMED A THE Iry T ERNF l CITY-WIDE HVAC MAINTENANCE FOR FY 2015 MOP#45719 HORTICULTURAL ITEMS MOP#45720 WATER PIPE VALVES CERTIFICATION RENEWAL SART EXAMS / POLICE REIMB: SUPPLIES FOR TINY TOTS PROGRAM SUBSISTENCE: 24-HR PERISHABLE SKILLS CITY-WIDE ELEVATOR MAINTENANCE/REPAIRS INTERPRETATION SERVICES / PD MAINTENANCE TRAINING / PD REIMB: BINDERS PURCHASED AT COSTCO ANNUAL FIRE EXTINGUISHER SYSTEM MOP#45735 SMALL TOOLS MOP#66556 BUILDING MATERIALS REIMB: FIELD TRAINING OFFICER ORANGE COUPON DOUBLE ROLL TICKETS CITY-WIDE PEST MAINTENANCE SMOG CERTIFICATION & REPAIRS HAZMAT MANAGEMENT TRAINING / GONZALEZ PACIFIC TELEMANAGEMENT PAY PHONE LEGAL DEFENSE FUND FOR RESERVE POLICE MOP#45707 SHOP SUPPLIES 8TH ST SMARTH GROWTH MOP#45742 LAUNDRY SERVICES / PW REIMB: FIELD TRAINING OFFICER TUITION: 24 HR PERISHABLE SKILLS MOP#45751 AUTO PARTS REIMB: EXECUTIVE DEV COURSE SHERIFF'S RANGE USE MOP 45753 K-9 FOOD - PD SDSU PACE SDSU PACE -DISASTER PREPAREDNESS FACILITIES DIVISION GAS & FI ECTRIC REIMB: SUPPLIES FOR TINY TOTS PROGRAM MOP 45756 MISC SUPPLIES - COMM SVC BUSINESS CARD MASTER SHELLS RADIATOR/CON N ECTOR/FILTER MOP 45704 OFFICE SUPPLIES - PD TACK OIL, 3/8 SHEET & COLD MIX ASPHALTS PARKS DIVISION WATER BILL FOR FY 2015 CONSUMABLES / NUTRITION CENTER REIMB: DISPATCHER APPRECIATION LUNCHEON MOP#45726 AUTO PARTS MOP#63849 SHOP SUPPLIES CREDIT CARD EXP - CITY ATTNY PRE -EMPLOYMENT PHYSICALS CHK NO DATE 317720 5/19/15 317721 5/19/15 317722 5/19/15 317723 5/19/15 317724 5/19/15 317 725 5/19/15 317726 5/19/15 317727 5/19/15 317728 5/19/15 317729 5/19/15 317730 5/19/15 317731 5/19/15 317732 5/19/15 317733 5/19/15 317734 5/19/15 317735 5/19/15 317736 5/19/15 317737 5/19/15 317738 5/19/15 317739 5/19/15 317740 5/19/15 317741 5/19/15 317742 5/19/15 317743 5/19/15 317744 5/19/15 317745 5/19/15 317746 5/19/15 317747 5/19/15 317748 5/19/15 317749 5/19/15 317750 5/19/15 317751 5/19/15 317752 5/19/15 317753 5/19/15 317754 5/19/15 317755 5/19/15 317756 5/19/15 317757 5/19/15 317758 5/19/15 317759 5/19/15 317760 5/19/15 317761 5/19/15 317762 5/19/15 317763 5/19/15 317764 5/19/15 317765 5/19/15 317766 5/19/15 317767 5/19/15 317768 5/19/15 AMOUNT 1,228.08 1,477.35 359.52 1,624 54 26.68 664.31 115.00 1,250.00 23.98 384.00 3,195.00 68.67 1,400.00 52.87 175.00 45.81 16.03 146.53 402.02 403.39 55.00 95.00 228.00 135.00 2,492.32 27,786.75 208.29 146.53 320.00 89.95 80.00 600.00 297.91 25,000.00 2.5, 000.00 543.12 41.77 387.5 i 1,061.45 1,584.29 1,464.59 163.94 98.88 2,301.66 209.91 195.34 166.50 4,351.02 810.00 PAYEE UNDERGROUND SERVICE ALERT UNION TRIBUNE PUB CO UNION TRIBUNE PUB CO UNITED SERVICE UNITED ROTARY BRUSH CORP V & V MANUFACTURING VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY KANE BALLMER & BERKMAN MAZZARELLA LORENZANA LLP NBS OPPER & VARCO LLP POWER PLUS SDG&E SWEETWATER AUTHORITY THE LAW OFFICES OF EDWARD Z KOTKIN UNION TRIBUNE PUB CO WARRANT REGISTER #47 S/19/2Q1_5 DESCRIPTION UNDERGROUND SERVICE ALERT CHARGES PUBLIC NOTICE - CONSOLIDATED PLAN LEGAL NOTICES ADVERTISING UPS SHIPMENT MOP#62683 AUTO PARTS NEW BADGES, BADGE, REPAIRS MOP#46453 PLUMBING MATERIALS VERIZON WIRELESS / 3/22/15 - 4/21/15 MOP#63850 AUTO PARTS MOP 45763. ELECTRICAL SUPPLIES / MIS LEGAL / S A OPERATIONS LEGAL / ROSENOW,SPEVACEK GROUP, INC LANDSCAPE MAINTENANCE DISTRICT / S A LEGAL / EDUCATION VILLAGE/GEN S A EQUIPMENT RENTAL / S A GAS AND ELECTRIC UTILITIES / S A WATER UTILITES / S A LEGAL / GENERAL COUNSEL SERVICES PUBLIC NOTICING / PLANNING COMMISSION GRAND TOTAL 3/3 CHK NO DATE AMOUNT 317769 5/19/15 264.00 317770 S/19/15 618.00 317771 5/19/15 131.60 317772 5/19/15 31.53 317773 5/19/15 2,010.96 317774 5/19/15 501.50 317775 5/19/15 766.13 317776 5/19/15 7,029.75 317777 5/19/15 251.52 317778 5/19/15 939.64 317779 5/19/15 562.50 317780 5/19/15 4,917.53 317781 5/19/15 500.00 317782 5/19/15 65.00 317783 5/19/15 390.00 317784 5/19/15 205.70 317785 5/19/15 445.22 317786 5/19/15 400.00 317787 5/19/15 2,414.60 A!P Total 612,864.43 $ 612,864.43 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF H ; UVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE, AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBER S, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4th OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 162 The following page(s) contain the backup material for Agenda Item: Warrant Register #48 for the period of 05/20/15 through 05/26/15 in the amount of $2,120,505.50 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Warrant Register #48 for the period of 05/20/15 through 05/26/15 in the amount of $2,120,505.50 (Finance) PREPARED BY: K. Apaia;:egu PHONE: 019-336-4572 DEPARTMENT: Fina c APPROVED BY: EXPLANATION: !Per Government Section Code 37208, attached are the warrants issued for the period of 05/20/15 through 05/26115. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Downstream Services Tristar Risk Management Ticor Title Co of CA The Bank of NY Mellon Public Emp Ret System Check/Wire Amount 317805 70,300.00 280691 65,420.21 283950 574,335.29 291186 128,841.50 5222015 320,891.62 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $2,120,505.50 Explanation Culbert Barriers April 2015 WC Replenishment Purchase of Real Property Loan Refinance / Fire Station 34 Service Period 4/28/15 — 5/11/15 APPROVED: y`i 6' 2 Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: oaf ¢i� asirn of warrants irs tie amountof $2,120,505.50 BOARD / COMMISSION RECOMMENDATION: :N/A ATTACHMENTS: Warrant Register #48 PAYEE ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP AIRGAS WEST AT&T MCI AT&T MCI AT&T MOBILITY BOUND TREE MEDICAL LLC BROADWAY AUTO GLASS CALIFORNIA RESERVE PEACE CHILDREN'S HOSPITAL CITY OF NATIONAL CITY COURTESY REFRIGERATION INC COX COMMUNICATIONS CYNTHIA TITGEN CONSULTING INC D PREP L L C DION INTERNATIONAL TRUCK INC DOOLEY ENTERPRISES DOWNSTREAM SERVICES ENTERPRISE FLEET MANAGEMENT EW TRUCK & EQUIPMENT CO INC FLEET SERVICES INC HONEYWELL INTERNATIONAL INC KONE KUSTOM SIGNALS INC LEHR AUTO ELECTRIC LEXIPOL LLC LONG MAN K9 INC MEGLA MANUFACTURING INC METRO AUTO PARTS DISTRIBUTOR METRO FIRE & SAFETY NINYO & MOORE OCEAN BLUE ENVIRONMENTAL OFFICE SOLUTIONS BUSINESS OLIVER PACKAGING & ORIENTAL TRADING COMP LLC PADRE JANITORIAL SUPPLIES POWERSTRIDE BATTERY CO INC PRO BUILD PROGRESSIVE INSURANCE PRUDENTIAL OVERALL SUPPLY RAMESH PATEL REEDER, M RESTORATION ARTECHS RIVERSIDE COUNTY SHERIFF DEPT RODRIGUEZ, M ROTARY CLUB OF NATIONAL CITY SAM'S ALIGNMENT SERVICE SDTMA LEA CORBIN TREASURER WARRANT REGISTER #48 5/26/2015 DESCRIPTION EMBROIDERY LOGO SHIRTS EXTRUDED BLADES iviOF#45714 SUPPLIES AT&T PHONE SERVICE / 4/1/15 - 4/30/15 AT&T PHONE SERVICE / 4/1/15 - 4/30/15 ATT WIRELESS / 4/06/15 - 5/05/15 ONSITE AED ADULT DEFIBRILLATION PADS MATERIAL - ADHES!VE/WH!NDSHIELD TINT RESERVE MEMBERSHIPiLEGAL SUPPORT SR2S PETTY CASH REPLENISHMENT- MARCH 2015 HEATCRAFT / MODEL # MCH025L62CF COX INTERNET SERVICES FY15 RISK MGMNT CONSULTANT SERVICES TUITION: INTERNAL AFFAIRS UPDATE SHOP SUPPLIES 308 WINCHESTER 168 GR CULBERT BARRIERS ENTERPRISE FLEET MANAGEMENT PARTS - OIL, FILTER OIL, FILTER FUEL MOP#67804 AUTO PARTS INV 5232745906 DUCT & FITTINGS MECHANIC TRAVEL P1111 BATTTERY PKG, BASE, SUPPORT BRACE ONE MONTH FIRE POLICY MANUAL UPDATE SUBSISTENCE: IDENTITY THEFT INVESTIGATIONS MONTHLY MAINTENANCE FOR KO TRAINING STREET SWEEPER METAL ASSEMBLE MOP#75945 AUTO PARTS SERVICE CALL/DRY CHEMICAL RECHARGE NATIONAL CITY AQUATIC CTR ABANDONED WASTE PICK UP HON PILLOW SOFT BLACK LEATHER PACKAGING FOR HOME DELIVERY MEALS NON -WOVEN HIBISCUS RAGS/GREEN KIDDIE JANITORIAL SUPPLIES / NUTRITON CENTER MOP#67839 AUTO PARTS MOP#45707 SHOP SUPPLIES LIABILITY CLAIM COSTS MOP#45742 WEARING APPAREL REFUND: TOT PENALTY FOR JULY 2014 REIMB: APA MEMBERSHIP DUES STORAGE FEE FOR BRONZE PLAQUES TUITION: IDENTITY THEFT INVESTIGATION REIMB: CHIEFS' EXECUTIVE SEMINAR QUARTERLY DUES - M RODRIGUEZ MOP#72442 AUTO PARTS MEMBERSHIP DUES: N NAGLE 1/2 CHK NO DATE AMOUNT 317 788 5/26/15 194.36 317789 5/26/15 272.50 317790 5/26/15 135.59 317791 5/26/15 357.32 317792 5/26/15 140.68 317793 5/26/15 2,263.45 317794 5/26/15 137.63 317795 5/26/15 270 no 3*17796 5/26/15 990.00 317797 5/26/15 35,308.89 317798 5/26/15 637.60 317799 5/26/15 328.44 317800 5/26/15 3,578.74 317801 5/26/15 2,968.75 317802 5/26/15 136.00 317803 5/26/15 1,579.53 317804 5/26/15 2,965.20 317805 5/26/15 70,300.00 317806 5/26/15 14,575.65 317807 5/26/15 1,457.39 317808 5/26/15 192.23 317809 5/26/15 3,262.39 317810 5/26/15 593.77 317811 5/26/15 409.67 317812 5/26/15 578.50 317813 5/26/15 408.33 317814 5/26/15 256.00 317015 5/2G/15 1,400.00 317816 5/26/15 2,580.00 317817 5/26/15 53.17 317818 5/26/15 57.50 317819 5/26/15 3,162.75 317820 5/26/15 308.07 317821 5/26/15 302.37 317822 5/26/15 2,118.00 317823 5/26/15 485.24 317824 5/26/15 102.56 317825 5/26/15 233.73 317826 5/26/15 1,386.23 317827 5/26/15 2,024.86 317828 5/26/15 459.00 317829 5/26/15 1,934.25 317830 5/26/15 485.00 317831 5/26/15 150.00 317832 5/26/15 80.00 317833 5/26/15 444.00 317834 5/26/15 195.00 317835 5/26/15 267.32 317836 5/26/15 50.00 PAYEE SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SONSRAY MACHINERY LLC SOU1 H COAST EMERGENCY SPARKLETTS SPARKLETTS STAPLES ADVANTAGE SYSCO SAN DIEGO INC THE HOME DEPOT CREDIT SERVICES THE SEMINAR GROUP U S HEALTHWORKS UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS WILLY'S ELECTRONIC SUPPLY MAZZARELLA LORENZANA LLP THE LAW OFFICES OF EDWARD Z KOTKIN WIRED PAYMENTS TRISTAR RISK MANAGEMENT TICOR TITLE COMPANY OF CA THE BANK OF NEW YORK MELLON PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 1 5/12/2015 WARRANT REGISTER #48 5/26/2015 DESCRIPTION MOP 45756 MISC SUPPLIES - FIRE MOP 63845 FINAL RECRUITMENT PHAMPLET ENVIRO FEE/SHOP SUPPLIES/ZONE STEERING GEAR WATER FOR MAYOR/COUNCIL FY15 WATER / NUTRITION CENTER COPY PAPER FOR PD CONSUMABLES / NUTRITION CENTER ANT BAIT/PEST GLUE BOARDS TUITION: 2ND ANNUAL PUBLIC/PRIVATE FINAN PRE -EMPLOYMENT PHYSICALS MOP#62683 AUTO PARTS MOP#46453 PLUMBING MATERIALS VERIZON WIRELESS / 3/22/15 - 4/21/15 MOP 45763 MISC SUPPLIES - MIS LEGAL / ROSENOW, SPEVACEK GROUP LEGAL / OVERSIGHT BOARD FOR THE S A APRIL 2015 WC REPLENISHMENT PURCHASE OF REAL PROPERTY LOAN REFINANCE FOR FIRE STATION 34 SERVICE PERIOD 04/28/15 - D5/11/15 End Date 5/25/2015 Cheek Date 6/3/2015 2/2 CHK NO DATE AMOUNT 317837 5/26/15 133.88 317838 5/26/15 416.38 317839 5/26/15 661.63 317840 5/26/15 3,263.55 317841 5/26/15 2.00 317842 5/26/15 1.65 317843 5/26/15 2,272.68 317844 5/26/15 1,943.93 317845 5/28/15 109.32 317846 5/26/15 425.00 317847 5/26/15 831.00 317848 5/26/15 109.57 317849 5/26/15 317.75 317850 5/26/15 54.20 317851 5/26/15 58.48 317852 5/26/15 11,864.96 317853 5/26/15 720.00 A/P Total 185,763.65 280691 5/20/15 65,420.21 283950 5/21/15 574,335.29 291186 5/26/15 128,841.50 5222015 5/22/15 320,891.62 845,253.23 GRAND TOTAL $ 2,120,505.50 Certification TN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTI-;ER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER. ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CTTY TRF.AASTJRER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4th OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 167 The following page(s) contain the backup material for Agenda Item: Warrant Register #49 for the period of 05/27/15 through 06/02/15 in the amount of $891,590.01 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: 1 Tarrant Register #49 for the period of 05/27/15 through 06/02/15 in the amount of $891,590.01 (Finance) PREPARED BY: ik. Aoaate,ui; PHONE:6'i 3s6_45721 DEPARTMENT: i„Q; APPROVED BY: 114 EXPLANATION 'Per Government Section Code 37208, attached are the warrants issued for the period of 05/27/15 through 6i0215. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $891,590.01 APPROVED:iu APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Rat f catson of warrants in the amount of r891 590 01 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #49 Finance MIS 1/3 WARRANT REGISTER #49 6/2/2015 PAYEE DESCRIPTION CHK NO DATE AMOUNT SAN DIEGO GAS « ELECTRIC GAS & ELECTRIC FOR NUTRITION CENTER 317854 5/28/15 4,/61.10 ACEDO, I RETIREE HEALTH BENEFITS -JUNE 2015 317855 6/2/15 160.00 AMEDEE, W REFUND: LUNCH FOR EOC EXERCISE 317856 6/2/15 203.66 ANDERSON, E RETIREE HEALTH BENEFITS - JUNE 2015 317857 6/2/15 110.00 BEARD, P RETIREE HEALTH BENEFITS - JUNE 2015 317858 6/2/15 70.00 BECK, L RETIREE HEALTH BENEFITS - JUNE 2015 317859 6/2/15 140.00 BISHOP, R REI TREE HEALTH BENEFITS - JUNE 2015 317860 6/2/15 110.00 BLACK!E'S TROPHIES AND AWARDS MOP 67727 METAL NAME TAG 317861 6/2/15 15.12 BOEGLER, C RETIREE HEALTH BENEFITS - JUNE 2015 317862 6/2/15 260.00 BOYD JR, P RETIREE HEALTH BENEFITS - JUNE 2015 317863 6/2/15 145.00 CAL UNIFORMS INC INV19212/19221/19280 UNIFORMS PD 317864 6/2/15 3,245.94 CALIFORNIA COMMERCIAL SECURITY CITY-WIDE ELECTRONIC DOOR REPAIRS AS 317865 6/2/15 2,825.35 CALPERS REPLACEMENT BENEFIT FUND 317866 6/2/15 1,448.31 CARRILLO, R RETIREE HEALTH BENEFITS - JUNE 2015 317867 6/2/15 290.00 CLEAN HARBORS HOUSEHOLD HAZADARDOUS WASTE 317868 6/2/15 805.00 COLE, L RETIREE HEALTH BENEFITS - JUNE 2015 317869 6/2/15 165.00 COMMERCIAL AQUATICS POOL SERVICES, REPAIRS, PURCHASE 317870 6/2/15 487.57 CONDON, D RETIREE HEALTH BENEFITS - JUNE 2015 317871 6/2/15 280.00 CORPUZ, T RETIREE HEALTH BENEFITS - JUNE 2015 317872 6/2/15 140.00 COUNTY OF SAN DIEGO SHARE OF PC REVENUE - APR 2015 317873 6/2/15 10,865.00 COUNTY OF SAN DIEGO MAIL PROCESSING SVCS / MAR 2015 317874 6/2/15 4,021.25 DANESHFAR, Z RETIREE HEALTH BENEFITS - JUNE 2015 317875 6/2/15 250.00 ❑ELTA DENTAL COBRA DENTAL INS -APRIL 2015 317876 6/2/15 459.43 DESROCHERS, P RETIREE HEALTH BENEFITS - JUNE 2015 317877 6/2/15 110.00 DI CERCHIO, A RETIREE HEALTH BENEFITS - JUNE 2015 317878 6/2/15 70.00 DIAMOND ENVIRONMENTAL SVCS 1 - HANDICAP RESTROOM 317879 6/2/15 269.40 DILLARD, S RETIREE HEALTH BENEFITS - JUNE 2015 317880 6/2/15 480.00 DREDGE, J RETIREE HEALTH BF.NEFI T S - JUNE 2015 317881 6/2/15 250.00 EISER III, G RETIREE HEALTH BENEFITS - JUNE 2015 317882 6/2/15 250.00 ESGIL CORPORATION PLAN CHECK / INSPECTION SERVICES 317883 6/2/15 1,826.00 EXPRESS PIPE AND SUPPLY CO INC CITY-WIDE PLUMBING PARTS & MATERIALS 317884 6/2/15 46.81 FABINSKI, D RETIREE HEALTH BENEFITS - JUNE 2015 317885 6/2/15 220.00 FREE FORM CLAY & SUPPLY REPLACED PLUG - KILN REPAIR 317886 6/2/15 152.61 GALLS INC SABRE RED CROSSFIRE STREAM / PD 317887 6/2/15 495.35 GELSKEY, K RETIREE HEALTH BENEFITS - JUNE_. 2015 317888 6/2/15 115.00 GEORGE WATERS SACK LUNCHES _ COMMUNITY SVC DAY EVENT 317889 6/2/15 1;200.00 GIBBS JR, R RETIREE HEALTH BENEFITS - JUNE 2015 317890 6/2/15 120.00 GOLDEN WEST COLLEGE TUITION: BASIC SWAT ACADEMY CLASS 317891 6/2115 /98.00 GONZALEZ, L WASTE WATER nu LAPTOP RFIMR 317892 6/2/15 327.98 GORMSEN APPLIANCE CO CITY-WIDE APPLIANCE PURCHASES, REPAIRS 317893 6/2/15 320.00 GRAINGER MOP# 65179 PW RELOC PROJECT 317894 6/2/15 2,855.77 GUNDERT, M RETIREE HEALTH BENEFITS - JUNE 2015 317895 6/2/15 350.00 HANSON, E RETIREE HEALTH BENEFITS - JUNE 2015 317896 6/2/15 135.00 HAUG, S RETIREE HEALTH BENEFITS - JUNE 2015 31/897 6/2/15 120.00 HEALTH NET INS FOR R1192Q - APRIL 2015 317898 6/2/15 1,726.35 HODGES, B RETIREE HEALTH BENEFITS - JUNE 2015 317899 6/2/15 200.00 HONDO, E RETIREE HEALTH BENEFITS - JUNE 2015 317900 6/2/15 110.00 INTOXIMETERS INC MOUTHPIECE CHECKTRAP / PD 317901 6/2/15 307.65 IRON MOUNTAIN RECORDS MANAGEMENT & STORAGE 317902 6/2/15 155.84 2/3 WARRANT REGISTER #49 6/2/2015 PAYEE DESCRIPTION CHK NO DATE AMOUNT JAMES, R RETIREE HEALTH BENEFITS - JUNE 2015 317903 6/2/15 140.00 JANIKING OF CALIFORNIA INC CITY-WIDE JANITORIAL SERVICES 317904 6/2/15 475.00 JONES & MAYER PUBLIC SAFETY OFFICERS PROCEDURAL 317905 6/2/15 140.00 JUNIEL, R RETIREE HEALTH BENEFITS - JUNE 2015 317906 6/2/15 50 00 KAISER FOUNDATION HEALTH PLANS RETIREES INS - COBRA APRIL 2015 317907 6/2/15 509.71 KIMBLE, R RETIREE HEALTH BENEFITS - JUNE 2015 317908 6/2/15 300.00 LANDA, A RETIREE HEALTH BENEFITS - JUNE 2015 317909 6/2/15 155.00 LASER SAVER INC CANON PFI102 SD MATTE BLACK OFM 317910 6/2/15 679.72 LIMFUECO, M RETIREE HEALTH BENEFITS - JUNE 2015 317911 6/2/15 160.00 LOPEZ, T INTERPRETATION SERVICES 317912 6/2/15 350.00 MALDONADO, J RETIREE HEALTH BENEFITS - JUNE 2015 317913 6/2/15 130.00 MATIENZO, M RETIREE HEALTH BENEFITS - JUNE 2015 317914 6/2/15 100.00 MC CABE, T RETIREE HEALTH BENEFITS - JUNE 2015 317915 6/2/15 280.00 MEDINA, R RETIREE HEALTH BENEFITS - JUNE 2015 317916 6/2/15 105.00 MENDOZA, S ED REIMBURSEMENT 317917 6/2/15 148.00 MINER, D RETIREE HEALTH BENEFITS - JUNE 2015 317918 6/2/15 580.00 MUNOZ, M REFUND OF BUSINESS APPLICATION 317919 6/2/15 320.00 MYERS, B RETIREE HEALTH BENEFITS - JUNE 2015 317920 6/2/15 140.00 NAN MCKAY AND ASSOC INC PIH ALERT AND NEWSLWTTER ACCESS/SECS 317921 6/2/15 573.00 NATIONAL CITY POLICE OFFICERS ASSOC REIMB: SDPOA PEACE OFFICER OF THE YEAR 317922 6/2/15 400.00 NATIONAL CITY POLICE OFFICERS ASSOC REIMB: CRIME STOPPERS PRESENTATION 317923 6/2/15 375.00 NOSAL, W RETIREMENT SETTLEMENT- JUNE 2015 317924 6/2/15 1,244.52 NOTEWARE, D RETIREE HEALTH BENEFITS - JUNE 2015 317925 6/2/15 120.00 OCEAN BLUE ENVIRONMENTAL ALLEY BEHIND 2145 HOOVER AVE 317926 6/2/15 1,452.76 OCHOA, I RETIREE HEALTH BENEFITS - JUNE 2015 317927 6/2/15 125.00 PAUU JR, P RETIREE HEALTH BENEFITS - JUNE 2015 317928 6/2/15 340.00 PEASE JR, D RETIREE HEALTH BENEFITS - JUNE 2015 317929 6/2/15 140.00 PENSKE FORD R&M CITY VEHICLES / PW 317930 6/2/ i 5 565.34 PEREZ, R REFUND: PERMIT FEES - 1404 5 LANOITAN AVE 317931 6/2/15 285.00 PERRY FORD MOP#45703 AUTO EQUIPMENT 317932 6/2/15 664.97 PETERS, S RETIREE HEALTH BENEFITS - JUNE 2015 317933 6/2/15 290.00 PLANETBIDS INC PLANET BIDS ONLINE SERVICE & SUPPORT 317934 6/2/15 7,375.00 POST, R RETIREE HEALTH BENEFITS - JUNE 2015 317935 617/15 280.00 POTTER, C RETIREE HEALTH BENEFITS - JUNE 2015 317936 6/2/15 150.00 PRO BUILD MOP 45707 MISC SUPPLIES - NSD 317937 6/2/15 401.91 PRUDENTIAL OVERALL SUPPLY MOP#45742 LAUNDRY 317938 6/2/15 230 5t5 RAY, S RETIREE HEALTH BENEFITS - JUNE 2015 317939 6/2/15 190.00 ROARK, L RETIREE HEALTH BENEFITS - JUNE 2015 317940 6/2/15 135.00 ROE, V RETIREE HEALTH BENEFITS - JUNE 2015 317941 6/2/15 120.00 RON BAKER CHEVROLET MOP#45751 AUTO EQUIPMENT 317942 6/2/15 154.77 RUIZ, J RETIREE HEALTH BENEFITS - JUNE 2015 317943 6/2/15 310.00 S & J BUILDERS & RESTORATION CITY WIDE GENERAL BUILDING FOR REPAIRS 317944 6/2/15 1,344.34 SAM'S ALIGNMENT SERVICE MOP#72442 AUTO EQUIPMENT 317945 6/2/15 615.47 SAN DIEGO POLICE EQUIPMENT PB-PLATE CARRIER POINT BLANK LOW 317946 6/2/15 6,499.85 SCHOOL OUTFITTERS LLC 15 - 9000 SERIES SCHOOL CHAIRS / CSD 317947 6/2/15 1,368.45 SDG&E FACILITIES DIVISION GAS & ELECTRIC 317948 6/2/15 40,934.41 SERVATIUS, J RETIREE HEALTH BENEFITS - JUNE 2015 317949 6/2/15 340.00 SHORT, C RETIREE HEALTH BENEFITS - JUNE 2015 317950 6/2/15 300.00 SMART & FINAL MOP 45756 MISC SUPPLIES - COMM SVC 317951 6/2/15 945.14 PAYEE SMART SOURCE OF CALIFORNIA LLC SMITH. J SOLAR CITY SOUTH BAY WINDOW & GLASS CO STAPLES ADVANTAGE STAPLES ADVANTAGE STARTECH COMPUTERS STILES, J STRASEN, W SWEETWATER AUTHORITY THE ENGRAVING STORE TIPTON, B TRIVIZ, R TYLER TECHNOLOGIES INC UNION TRIBUNE PUB CO URIAS, N VERRY, L VILLAGOMEZ, J VISTA PAINT WALTERS, W WAXIE SANITARY SUPPLY WHITE, J ZENGOTA, V ZIETLOW, D SWEETWATER AUTHORITY SECTION 8 HAPS PAYMENTS WARRANT REGISTER #49 11, rw. s DESCRIPTION MOP 63845 BUSINESS CARD IMPRINTS RETIREE HEALTH BENEFITS - JUNE 2015 REFUND: PERMIT FEES - 6 N HARBISON AVE CITY-WIDE WINDOW/DOOR/MIRROR LEE PRODUCTS FINGERTIP PAD / PD ITEM # 1501594 SCANSNAP IX500 CLR MOP 61744 LASER PRINTER ED REIMBURSEMENT RETIREE HEALTH BENEFITS - JUNE 2015 PARKS DIVISION WATER BILL FOR FY 2015 SGT. M. HARLAN #317 FLAG BOX RETIREE HEALTH BENEFITS - JUNE 2015 RETIREE HEALTH BENEFITS - JUNE 2015 EDEN CONTRACT MANAGEMENT MODULE ADVERTISING / SEC 8 RETIREE HEALTH BENEFITS - JUNE 2015 RETIREE HEALTH BENEFITS - JUNE 2015 RETIREE HEALTH BENEFITS - JUNE 2015 MOP# 68834 CASA DE SALUD REIMB: BASIC SUPERVISORY COURSE MISCELLANEOUS JANITORIAL SUPPLIES RETIREE HEALTH BENEFITS - JUNE 2015 RETIREE HEALTH BENEFITS - JUNE 2015 RETIREE HEALTH BENEFITS - JUNE 2015 WATER UTILITES / S A Start Date End Date 5/27/2015 6/2/2015 3/3 CHK NO DATE AMOUNT 31.i9±52 6/2/15 74.12 317953 6/2/15 320.00 317954 6/2/15 417.42 317955 6/2/15 587.10 317956 6/2/15 534.17 317957 6/2/15 2,085.38 317958 6/2/15 252.02 317959 6/2/15 165.00 317960 6/2/15 135.00 317961 6/2/15 4,761.68 317962 6/2/15 338.27 317963 6/2/15 250.00 317964 612/15 135.00 317965 6/2/15 6,150.25 317966 6/2/15 668.75 317967 6/2/15 125.00 317968 6/2/15 280.00 317969 6/2/15 480.00 317970 6/2/15 4,937.97 317971 6/2/15 285.20 317972 6/2/15 592.67 317973 6/2/15 230.00 317974 6/2/15 300.00 317975 6/2/15 150.00 317976 6/2/15 343.85 A/P Total 141,904.25 749,685.76 GRAND TOTAL $ 891,590.01 Certification IN ACCORDANCE WITH SECTION 37202, 37205, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER 'vIO NZJi;,11EMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4th OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 173 The following page(s) contain the backup material for Agenda Item: Warrant Register #50 for the period of 06/03/15 through 06/09/15 in the amount of $2,515,323.15 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE August 4, 2015 AGENDA ITEM NO. ITEM TITLE: [Warrant Register #50 for the period of 06/03/15 through 06/09/15 in the amount of $2,515,323.15 (Finance) PREPARED F K. Apalaieguu PHONE: 019-33G-4572 APPROVED BY; Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor EC Constructors Inc Health Net Inc Kaiser Foundation LB Civil Construction Inc Portillo Concrete, Inc Public Emp Ret System Check/Wire Amount 318031 224,442.24 318048 65, 552.60 318052 173, 095.24 318059 324,930.21 318073 159,155.64 6082015 319,371.50 FINANCIAL STATEMEN1 ACCOUNT NO. Reimbursement total $2,515,323.15 [ Explanation Aquatic Center Project Insurance R1192A — June 2015 Insurance Active — June 2015 A Ave Green Street Highland Avenue Safety Service Period 5/12/15-5/25/15 j APPROVED: `14.%/Finance APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: L 1 STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,515,323.15 BOARD / COMMISSION RECOMMENDATION: 'NM ATTACHMENTS: [Warrant Register #50 MIS PAYEE GOVERNMENT FINANCE POWER PLUS URBAN FUTURES ALL ABOUT BOOKS CO AMAZON BAKER & TAYLOR BRODART CO CAPSTONE FRIENDS OF THE READ S D GANDELMAN, A GOVCONNECTION INC GRASS ROOTS PRESS MIDWEST TAPE NEW READERS PRESS OCCUPATIONAL TRAINING SVCS PEDIA LEARNING INC PRO BUILD SMART & FINAL STAPLES ADVANTAGE U S POSTMASTER YOGA RASCALS ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP AFLAC ALDEMCO AMEDEE, W ARCO GASPRO PLUS ASPEN RISK MANAGEMENT GROUP ASPEN RISK MANAGEMENT GROUP BANK OF AMERICA PUBLIC BARAWED, C BATTERIES PLUS BAXTER'S FRAME WORKS BEST BEST & KRIEGER ATTNY LAW CAPE CALIFORNIA LAW ENFORCEMENT CALIFORNIA UNITED BANK CALPELRA CAYABYAB, W CEB CITY NATIONAL BANK CITY OF CHULA VISTA CITY OF NATIONAL CITY COAST INDUSTRIAL SYSTEMS, INC. DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP WARRANT REGISTER #50 6/9/2015 DESCRIPTION 2014 CAFR FEE ADJUSTMENT EQUIPMENT RENTAL / S A SVCS I999,2004,2005&2011 TAX ALLOCATION GIVEAWAY BOOKS FOR LITERACY SERVICES BOOKS - LIBRARY BOOKS - LIBRARY BOOKS - LIBRARY BOOKS FOR THE LITERACY SERVICES REGISTRATION FEE FOR READ/SAN DIEGO PERFORMER FOR SUMMER READING PROGRAM 47.6" SONY HD LED-LCD TV, BLACK BOOKS FOR THE LITERACY COLLECTION DVD'S - LIBRARY SUPPLIES / LIBRARY OCCUPATIONAL TRAINING WORKSHOPS MATERIALS FOR TUTORS AND LEARNERS MOP #45707 - SUPPLIES MOP #45756 - SUPPLIES MOP #45704 - SUPPLIES POSTAGE FOR OVERDUE NOTICES FAMILY YOGA CLASSES ON JUNE 22 AND JUNE 8810WX WMNS CARGO TROUSERS NAVY DN-CONES, DAY-NITE CONES 7# AFLAC ACCT BDM36 - JUNE 2015 CONSUMABLES / NUTRITION EQUIPMENT FOR YOGA CLASSES FUEL FOR CITY FLEET AS NEEDED FOR FY PROFESSIONAL SERVICES PROFESSIONAL SERVICES CAT LOADER EQUIP LEASE - 6/24/15 SUBSISTENCE: BASIC SWAT ACADEMY CLASS DURACELL PROCELL 1.5 V AA ALKALINE NATIONAL CITY POLICE BADGE LIABILITY CLAIM COSTS FIRE LTD - JUNE 2015 PD LTD JUNE 2015 MORGAN TOWERS ANNUAL CONFERENCE REGISTRATION REFUND: PARKING CITATION P62124 CA CIVIL DISCOVERY PRACTICE ENERGY RETROFIT PROJECT ANIMAL SHELTER COSTS / PD PETTY CASH INCREASE FOR ENG/PW HOSE 3/4" COUPLED LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS CHK NO DATE 317977 6/8/15 317978 6/9/15 317979 6/9/15 317980 6/9/15 317982 6/9/15 317983 6/9/15 317984 6/9/15 317985 6/9/15 317986 6/9/15 317987 6/9/15 317988 6/9/15 317989 6/9/15 317990 6/9/15 317991 6/9/15 317992 6/9/15 317993 6/9/15 317994 6/9/15 317995 6/9/15 317996 6/9/15 317997 6/9/15 317998 6/9/15 317999 6/9/15 318000 6/9/15 318001 6/9/15 318002 6/9/15 318003 6/9/15 318004 6/9/15 318005 6/9/15 318006 6/9/15 318007 6/9/15 318008 6/9/15 318009 6/9/15 318010 6/9/15 318011 6/9/15 318012 6/9/15 318013 6/9/15 318014 6/9/15 318015 6/9/15 318016 6/9/15 318017 6/9/15 318018 6/9/15 318019 6/9/15 318020 6/9/15 318021 6/9/15 318022 6/9/15 318023 6/9/15 318024 6/9/15 318025 6/9/15 318026 6/9/15 1/3 AMOUNT 75,00 195.00 7,950.00 481.18 4,249.25 6,923.15 720.65 2,542.21 315.00 200.00 1,760.37 351.50 1,075.31 1,036.98 1,400.00 330.10 100.96 26.97 182.47 313.60 205.00 347.16 498.68 694.34 5,568.48 74.38 31,492.76 2,866.50 1,865.50 3,077.02 1,280.00 677.25 2,572.21 3,308.35 621.00 1,960 CIO 1,782.55 1,020.00 275.00 246.55 43,101.10 36, 030.13 200.00 156.06 3,702.07 1,628.10 850.98 735.00 734.34 2/3 PAYEE DELTA DENTAL DELTA DENTAL INSURANCE CO DUNBAR ARMORED INC E2 MANAGE TECH INC EC CONSTRUCTORS INC EMERGENCY EQPT ENGINEERING ENTERPRISE FLEET MANAGEMENT EQUIFAX INFORMATION SVCS FEDEX FORDYCE CONSTRUCTION INC GARCIA, B GOLDEN WEST COLLEGE GONZALES, G GOVERNMENT FINANCE OFFICERS GRAINGER GREEN MECHANICAL CONTRACTORS HARLAN, M HDL COREN & CONE HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HINDERLITER DE LLAMAS & ASSOC HONEYWELL INTERNATIONAL INC ICC SAN DIEGO AREA CHAPTER KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PI ANS KAISER FOUNDAT!ON HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KNOX ATTORNEY SERVICE INC KNOX ATTORNEY SERVICE INC KNOX ATTORNEY SERVICE INC L B CIVIL CONSTRUCTION INC L N CURTIS & SONS LEFORTS SMALL ENGINE REPAIR LINE X SAN DIEGO LOPEZ, E MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCKENNA LONG & ALDRIDGE MENDOZA, S MOSSY NISSAN NATIONAL CREDIT REPORTING PADRE JANITORIAL SUPPLIES PENA, L PORTILLO CONCRETE, INC. PORTILLO, C PRADO OLYMPIC SHOOTING PARK WARRANT REGISTER #50 6/9/2015 DESCRIPTION DENTAL INS PREMIER - JUNE 2015 PM! DENTAL INS - JUNE 2015 ARMORED SERVICES / FINANCE 2020 HOOVER UST AQUATIC CENTER PROJECT LEATHER GEAR / POLICE ENTERPRISE FLEET MGMT BACKGROUND & CREDIT CHECKS / S8 TRANSPORTATION CHARGES MORGAN TOWERS ED REIMBURSEMENT TUITION: BASIC SWAT ACADEMY CLASS SUBSISTENCE: BASIC SWAT ACADEMY CLASS MEMBERSHIP RENEWAL 4/01/15 - 3/31/16 MOP 65179. SUPPLIES FOR FIRE DEPT CALIBRATE REFRIGERANT MONITOR REFUND FOR HEALTH DEDUCTIONS CONTRACT SVCS JAN - MAR 2015 FULL NETWORK 57135A - JUNE 2015 INSURANCE N5992A - JUNE 2015 HEALTH NET INS - JUNE 2015 INSURANCE R1192A - JUNE 2015 CONTRACT SVCS SALES QTR 4 2014 BLOWER BELT / PW ICC TRAINING / GRANTS - SALAZAR INSURANCE ACTIVE - JUNE 2015 RETIREES INS - JUNE 2015 RETIREES INS - JUNE 2015 H S A INS JUNE 2015 GRP #104220-0005 INV 4109112/4109113 ATTNY SVCS BATEMAN OPPOSITION RODRIGUEZ PITCHESS MOTION A AVENUE GREEN ST ROUT!NE ANNUAL SERVICE COMPRESSOR RED MAX TRIMMER SPIN HEAD WEATHERTECH FLOOR LINERS FOR 2015 SCHOLARSHIP AMERICAN MEDICAL RESPONSE LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS EC CONSTRUCTORS MATTER ED REIMBURSEMENT FILTERS / PW CREDIT REPORTING / S8 JANITORIAL SUPPLIES / NUTRITON CENTER SCHOLARSHIP AMERICAN MEDICAL RESPONSE HIGHLAND AVENUE SAFETY SCHOLARSHIP AMERICAN MEDICAL RESPONSE RANGE FEE - C BARAWED CHK NO DATE AMOUNT 318027 6/9/15 14,631.97 318028 6/9/15 2,899.38 318029 6/9/15 597.05 318030 6/9/15 7,108.26 318031 6/9/15 224,442.24 318032 6/9/15 484.38 318033 6/9/15 12,962.20 318034 6/9/15 50.70 318035 6/9/'15 54.48 318036 6/9/15 33,868.48 318037 6/9/15 250.00 318038 6/9/15 798.00 318039 6/9/15 1,280.00 318040 6/9/15 595.00 318041 6/9/15 480.03 318042 6/9/15 1,975.00 318043 6/9/15 230.67 318044 6/9/15 5,280.00 318045 6/9/15 5,334,29 318046 6/9/15 3,749.79 318047 6/9/15 1,595.84 318048 6/9/15 65,552.60 318049 6/9/15 11,423.54 318050 6/9/15 653.73 318051 6/9/15 100.00 318052 6/9/15 173,095.24 318053 6/9/15 22,621.49 318054 6/9/15 10,757.69 318055 6/9/15 3,640.01 318056 6/9/15 252.50 318057 6/9/15 148.25 318058 6/9/15 70.00 318059 6/9/15 324.930.21 318060 6/9/15 3,577,38 318061 6/9/15 428.37 318062 6/9/15 326.35 318063 6/9/15 1,000.00 318064 6/9/15 4,018.53 318065 6/9/15 3,631.63 318066 6/9/15 418.25 318067 6/9/15 215.00 318068 6/9/15 129.00 318069 6/9/15 171.89 318070 6/9/15 27.65 318071 6/9/15 54.50 318072 6/9/15 1,000.00 318073 6/9/15 159,155.64 318074 6/9/15 1,000.00 318075 6/9/15 45.00 PAYEE PRADO OLYMPIC SHOOTING PARK PRI MANAGEMENT GROUP PRO -EDGE KNIFE RDO EQUIPMENT CO RELIANCE STANDARD RICHARDS, R ROBBER T HALF LEGAL S & J BUILDERS & RESTORATION S D COUNTY SHERIFF'S DEPT SAFRAN MORPHOTRUST SAN DIEGO DAILY TRANSCRIPT SAN DIEGO GAS & ELECTRIC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUTH COAST EMERGENCY STAPLES ADVANTAGE SYSCO SAN DIEGO INC THE BANK OF NEW YORK MELLON THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES THE LINCOLN NATIONAL LIFE INS THOMSON WEST TORRES, E TORREY PINES BANK URBAN FUTURES VULCAN MATERIALS COMPANY WESLEY ANDFRSON WEST PAYMENT CENTER WEST PAYMENT CENTER WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 12 5/26/2015 WARRANT REGISTER #50 6/9/2015 DESCRIPTION RANGE FEE - G GONZALES TUITION: MANAGING SOCIAL MEDIA KNIFE SHARPENING SVCS / NUTRITION NOBIN MOWER, BC1000XL SN 112/PW VOLUNTARY LIFE INSURANCE - JUNE 2015 REFUND: PARKING CITATION NC1150423026 TEMP HELP- WEEK ENDING 05/22/15 CONCRETE PAD AT CASA DE SALUD SHERIFF'S RANGE USE / POLICE FINGERPRINT TEST SUBMISSION- APR 2015 CITY OF NC INSERT BILLING 1ST INSTALLMENT FY14-15 PROPERTY TAX MOP 45756 MISC SUPPLIES - PD PRINTING OF BUDGET BOOKS FOR FY15 GAUGE / PW MOP 45704. OFFICE SUPPLIES / CSD CONSUMABLES / NUTRITION CENTER CUSTODIAN FEES 10/01/14 - 12/31/14 OFFICER ASSISTANCE PROGRAM SUPPLIES FOR CASA DE SALUD LIFE & AD&D, STD, LTD INS JUNE 2015 ONLINE LEGAL RESEARCH ZUMBA CLASSES FOR CITY EMPLOYEES AQUATIC CENTER ESCROW SVCS FOR 2012 GO REFUNDING BONDS 3/4 IN CL2 BASE / PW INT CONF OF POLICE CHAPLAINS / ANDERSON CLEAR INVESTIGATIVE DATABASES / PD CA CODE UPDATE BOOKS SERVICE PERIOD 05/12/15 - 05/25/15 End Date 6/8/2015 Check Date 6/17/2015 3/3 CI-IK NO DATE AMOUNT 318076 6/9/15 45.00 318077 6/9/15 195.00 318078 6/9/15 46.00 318079 6/9/15 2,376.09 318080 6/9/15 3,105.95 318081 6/9/15 35.00 318082 6/9/15 365.76 318083 6/9/15 2,972.23 318084 6/9/15 200.00 318085 6/9/15 32.00 318086 6/9/15 8,000.00 318087 6/9/15 514.00 318088 6/9/15 49.00 318089 6/9/15 2,831.82 318090 6/9/15 786.21 318091 6/9/15 2,995.74 318092 6/9/15 3,942.17 318093 6/9/15 300.00 318094 6/9/15 1,587.50 318095 6/9/15 244.27 318096 6/9/15 9,936.08 318097 6/9/15 814.72 318098 6/9/15 56.00 318099 6/9/15 11,812.76 318100 6/9/15 1,950.00 318101 6/9/15 384.61 318102 6/9/15 286.00 318103 6/9/15 464.21 318104 6/9/15 109.04 A/P Total 1,341,352.61 6082015 6/8/15 319,371.50 854,599.04 GRAND TOTAL $ 2,515,323.15 Certification IN ACCORDANCE WITS SECTION 37202, 37208, 372059 of THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. 111 1Vt MARK 1BERT , FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFYTHAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4A OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 179 The following page(s) contain the backup material for Agenda Item: Warrant Register #51 for the period of 06/10/15 through 06/16/15 in the amount of $584,399.83 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: (Warrant Register #51 for the period of 06/10/15 through 06/16/15 in the amount cf $584,399.83 (Finance) PREPARED BY: K. Apalatequi PHONE: 19-336-4572 DEPARTMENT: Finra cc APPROVED BY. EXPLANATION: [Per Government Section Code 37208, attached are the warrants issued for the period of 06/10/15 through 06/16/15. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire D-Max Engineering 318135 Kimley Horn and Assoc 318157 STC Traffic Inc 318199 Tristar Risk Management 330713 FINANCIAL STATEMENT ACCOUNT NO. Reimbursement total $584,399.83 Amount 66, 306.13 146,187.97 50,233.45 77, 023.52 Explanation Storm Water Services Paradise Creek Citywide Data May 2015 WC Replenishment APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: (Ratification ,of warrants in the amount of $584,399.83 BOARD / COMMISSION RECOMMENDATION: jN/A1 ATTACHMENTS; Warrant Register #51 Finance MIS PAYEE CHRISTENSEN & SPATH LLP NBS SDG&E THE LAW OFFICES OF EDWARD Z KOTKIN 3M AIRGAS WEST ALDEMCO ALL FRESH PRODUCTS AMEDEE, W ATKINS NORTH AMERICA INC BEAUCHAMP FAMILY COMMERCIAL BEAUCHAMP FAMILY COMMERCIAL BNT TITLE COMPANY OF CA BOOT WORLD BROADWAY AUTO GLASS CAL UNIFORMS INC CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CARDIAC SCIENCE CORPORATION CHEN RYAN ASSOCIATES, INC. CHILDREN'S HOSPITAL CITY OF SAN DIEGO COMMERCIAL AQUATICS COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO CYNTHIA TITGEN CONSULTING INC DANIELS TIRE SERVICE DATA TICKET INC DAY WIRELESS SYSTEMS DEPARTMENT OF JUSTICE D-MAX ENGINEERING DOKKEN ENGINEERING nTSC ACCOUNTING UNIT ECMS ECOLAB EXPRESS PIPE AND SUPPLY CO INC FASTSIGNS FEDEX FERGUSON ENTERPRISES INC FIRSTAMERICAN TITLE COMPANY GARCIA, A GRAINGER HARLAN, M HARRIS & ASSOCIATES INC HEALTH & HUMAN HONEYWELL ANALYTICS INC HUNTER'S NURSERY INC HYDRO SCAPE PRODUCTS INC INNOVATIVE CONSTRUCTION WARRANT REGISTER #51 6/16/2015 DESCRIPTION LEGAL / MORGAN SQUARE LANDSCAPE MAINTENANCE DISTRICT 1 GAS & ELECTRIC UTILITIES SERVICES / 5 A LEGAL / 2013* OVERSIGHT BOARD FOR S A 3M CONVERSION STATIONS M812 MOP#45714 MATERIALS / PW CONSUMABLES / NUTRITION FOOD & CONSUMABLES / NUTRITION REIMB - 90 DAY WEIGHT LOSS CHALLENGE SEWER SERV. TAX ROLL LEASE OF WAREHOUSE - JUNE 2015 LEASE OF WAREHOUSE - JULY 2015 TITLE REPORT - FILE #CA15113836 MOP#64096 WEARING APPAREL WINDSHIELD TINT SHADE CLASS A NAVY WOOL/RLFNI1 JACKET MOP#45754 BUILDING STRUCTURES MOP#45698 ELECTRICAL MATERIALS YELLOW BATTERY INTELLISENSE STUDENT COORDINATION CHILD ABUSE EXAMS / PD TRANSPORTATION AND TREATMENT OF SEWER POOL SERVICES AND REPAIRS BUILDING RECORDS RENEWAL EMT CERTIFICATIONS RISK MGMNT CONSULTANT SERVICES MOP#76986 AUTO PARTS APPEALS, ON-LINE ACCESS / MAY 2015 MAINTENANCE / MAY 2015 NEW EMP FINGERPRINT TEST -APR 2015 STORMWATER SERVICES PLAZA BLVD. WIDENING EXPFNSF RFIMR 1/1/2015 - 3/31/2015 TURNOUT INSPECTION AND REPAiR SUPPLIES FOR DISHWASHER / NUTRITION CITY-WIDE PLUMBING PARTS & MATERIALS NO SMOKING SIGN PACKAGE DELIVERIES MOP#45723 SEWER PIPE TITLE REPORTS REIMB: SHIPPING SUPPLIES MOP#65179 ELECTRICAL MATERIALS RETIREE HEALTH BENEFITS - JUNE 2015 HIGHLAND AVENUE EMP ASSISTANCE PROGRAM-JUNE 2015 POST CALIBRATION / FIRE MOP#45719 HORTICULTURAL MATERIALS MOP#45720 PLANTING MATERIALS FIRE STATION 31 1/3 CHK NO DATE AMOUNT 3'18105 6/16/15 1,553.75 318106 6/16/15 881.79 318107 6/16/15 503.71 318108 6/16/15 300 00 318109 6/16/15 5,395.50 318110 6/16/15 145.59 318111 6/16/15 3,789.62 318112 6/16/15 787.13 318113 6/16/15 376.66 318114 5/16/15 9,720.00 318115 6/16/15 3,300.00 318116 6/16/15 3,300.00 318117 6/16/15 650.00 318118 6/16/15 125.00 318119 6/16/15 190.00 318120 6/16/15 540.99 318121 6/16/15 292.36 318122 6/16/15 1,431.53 318123 6/16/15 1,165.00 318124 6/16/15 4,296.95 318125 6/15/15 2,616.00 318126 6/16/15 3,194.46 318127 6/16/15 719.85 318128 6/16/15 30.00 318129 6/16/15 864.00 318130 6/16/15 2,565.00 318131 6/16/15 483.64 318132 6/16/15 2,207.10 318133 6/16/15 843.75 318134 6/16/15 648.00 318135 6/16/15 66,306.13 318136 6/16/15 2,228.30 318137 6/16/15 1,639.97 318138 6/16/15 2,107.04 318139 6/16/15 92.35 318140 5/16/15 184.73 318141 6/16/15 88.29 318142 6/16/15 138.01 318143 6/16/15 280.26 318144 6/16/15 750.00 318145 6/16/15 56.38 318146 6/16/15 411.49 318147 6/16/15 500.00 318148 6/16/15 330.00 318149 6/16/15 773.28 318150 6/16/15 600.00 318151 6/16/15 44.93 318152 6/16/15 869.47 318154 6/16/15 73.50 PAYEE IRON MOUNTAIN JJJ ENTERPRISES KIMLEY i-iORN AND ASSOC INC KNOX ATTORNEY SERVICE INC KONE KONICA MINOLTA LASER SAVER INC LEADS ONLINE LLC LIEBERT CASSIDY WHITMviORE LOPEZ, T MACIAS, M MELLADO DESIGNS MELLADO DESIGNS METRO AUTO PARTS DISTRIBUTOR MORA, S MOSSY NISSAN NATIONAL CITY CAR WASH NATIONAL CITY CHAMBER NATIONAL CITY TROPHY NATIONAL STORMWATER CENTER NINYO & MOORE PACIFIC AUTO REPAIR PADRE JANITORIAL SUPPLIES PERRY FORD PORTILLO CONCRETE, INC. POWER HAWK TECHNOLOGIES INC POWERSTRIDE BATTERY CO fNC PRO BUILD PRO -TECH INDUSTRIES PRUDENTIAL OVERALL SUPPLY RED WING SHOES STORE ROMERO'S ROOFING SERVICE INC RON BAKER CHEVROLET SAFDIE RABINES ARCHITECTS SAN DIEGO POLICE CHIEF'S SAN DIEGO RESTAURANT SUPPLY SAN DIEGO RETINA ASSOCIATES SIMMS, D SMART SOURCE OF CALIFORNIA LLC SMITH, B SOUTH BAY COMMUNITY SERVICES SOUTHERN CALIFORNIA SOIL SPARKLETTS STAPLES ADVANTAGE STC TRAFFIC INC SUN BADGE COMPANY INC SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY THE LIGHTHOUSE INC WARRANT REGISTER #51 6/1612015 DESCRIPTION RECORDS MANAGEMENT & STORAGE CITY WIDE FIRE AND SERCURITY AI ARM PARADISE CREEK FILING OF PITCHESS OPPOSITION FLOOR DRAIN IN SHAFT COPIER EQUIP LEASE - 5/01/15-5/31/15 MOP 45725 TONER CARTRIDGE - FIRE LEADS ONLINE TOTAL TRACK SYS SVC FLSA AUDIT INTERPRETATION SERVICES 06/02/15 REIMB - PINE VALLEY, EVERY 15 MIN PROGRAM MEN'S BLACK POLO SHIRTS / NSD LADIES CS411 BLACK POLO SHIRTS / NSD SYNTHETIC OIL/WASHER FLUID ED REIMBURSEMENT OIL/FILTERS/BRAKES/BELT FAN MOP#72454 AUTO PARTS NC TOURISM MARKETING FEE - APR 2015 MOP 66556 RECOGNITION PLAQUES TUITION: STORMWATER CLASS AQUATIC CENTER SMOG CERTIFICATION & REPAIRS FOR CITY JANITORIAL SUPPLIES / NUTRITON CENTER MOP#45703 AUTO EQUIPMENT HIGHLAND AVENUE BATTERY CHARGER FOR POWER HAWK MOP#67839 AUTO PARTS MOP#45707 SHOP SUPPLIES PROTECTIVE FINISH SILICONE LUBRICANT MOP#45742 LAUNDRY SAFETY BOOTS / PARKS CITY-WIDE ROOF SERVICE & REPLACEMENT PARTS/ FLUID/ GEARS NATIONAL CITY AQUATIC CENTER MEMBERSHIP RENEWAL - CHIEF M RODRIGUEZ CAN OPENER WITH BASE LIABILITY CLAIM COSTS ED REIMBURSEMENT MOP 63845 LETTERHEAD IMPRINTS EDUCATIONAL REIMBURSEMENT CDBG FY 2015 SOUTH BAY COMMUNITY AAVENUE GREEN WATER ! NUTRITION CENTER MOP 45704 OFFICE SUPPLIES - COMM SVC CITYWIDE DATA P200 SUNTONESILTONE FLAT BADGE CONSUMABLES / NUTRITION CENTER MOP#76666 TRAFFIC CONTROL MOP#45726 AUTO SUPPLIES 2/3 CHK NO DATE AMOUNT 318155 6/16/15 155.84 318156 6/16/15 9,670.00 318157 6/16/15 146,187.97 318158 6/16/15 60.50 318159 6/16/15 206.71 318160 6/16/15 10,764.89 318161 6/16/15 272.35 318162 6/16/15 5,890.00 318163 6/16/15 390.00 318164 6/16/15 210.00 318165 6/16/15 145.00 318166 6/16/15 419.04 318167 6/16/15 345.60 318168 6/16/15 1,140.07 318169 6/16/15 150.00 318170 6/16/15 1,967.56 318171 6/16/15 503.99 318172 6/16/15 29,589.55 318173 6/16/15 370.60 318174 6/16/15 2,322.00 318175 6/16/15 9,537.75 318176 6/16/15 165.00 318177 6/16/15 75.53 318178 6/16/15 1,086.52 318179 6/16/15 44,373.57 318180 6/16/15 564.00 318181 6/16/15 405.32 318182 6/16/15 1,621.22 318183 6/16/15 499.00 318184 6/16/15 468.50 318185 6/16/15 125.00 318186 6/16/15 945.00 318187 6/16/15 99813 318188 6/16/15 20,538.18 318189 6/16/15 350.00 318190 6/16/15 141.65 318191 6/16/15 330.00 318192 6/16/15 309.00 318193 6/16/15 68.67 318194 6/16/15 260.00 318195 6/16/15 6,816.33 318196 6/16/15 6,652.00 318197 6/16/15 9.68 318198 6/16/15 381.31 318199 6/16/15 50,233.45 318200 6/18/15 126.00 318201 6/16/15 5,243.12 318202 6/16/15 493.61 318203 6/16/15 307.75 3/3 PAYEE THE STAR NEWS TURNERS PORTABLE WELDING U S BANK U S HEALTHWORKS UNION TRIBUNE PUB CO UNITED ROTARY BRUSH CORP URS CORPORATION VALLEY INDUSTRIAL SPECIALTIES VISION SERVICE PLAN VISTA PAINT WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL WHITE WHALE PROPERTIES INC WILLYS ELECTRONIC SUPPLY WIRED PAYMENTS TRISTAR RISK MANAGEMENT cORTGAIAT WARRANT REGISTER #51 6/16/2D, 5 DESCRIPTION WATERFRONT ADVENTURE CENTER FLAT BAR / LABOR CREDIT CARD EXP - CITY MGR PRE -EMPLOYMENT PHYSICAL LEGAL NOTICES ADVERTISING MOP#62683 AUTO PARTS KIMBALL MORGAN NUTRICION MOP#46453 PLUMBING MATERIALS VISION SERVICE PLAN (CA) - JUNE 2015 MOP 68834 FLAT BASE PAINT - NSD MISCELLANEOUS JANITORIAL SUPPLIES MOP#63850 AUTO PARTS REFUND: PERMIT #73374, 1640 ORANGE ST MOP#45763 MATERIALS MAY 2015 WC REPLENISHMENT GRAND TOTAL CHK NO DATE AMOUNT 318204 6/16/15 125.59 318205 6/16/15 1,164.45 318206 6/16/15 171.00 318207 6/16/15 306.00 318208 6/16/15 6,171.80 318209 6/16/15 265.78 318210 6/16/15 1,660.00 318211 6/16/15 30.99 318212 6/16/15 384.51 318213 6/16/15 436.24 318214 6/16/15 1,935.68 318215 6/16/15 108.59 318216 6/16/15 133.70 318217 6/16/15 213.45 AIP Total 507,376.31 330713 6/11/15 77,023.52 $ 584,399.83 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT 'HEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED .BY LAW_ MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4th OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 185 The following page(s) contain the backup material for Agenda Item: Warrant Register #52 for the period of 06/17/15 through 06/23/15 in the amount of $2,099,803.33 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE August 4, 2015 AGENDA ITEM NO. ITEM TITLE: 'Warrant Register #52 for the period of 06/17/15 through 06/23/15 in the amount of $2,099,803.33 (Finance) PREPARED BY: K. Apalateguj PHONE. 619-336-4572 EXPLANATION: [Per Government Section Code 37208, attached are the warrants issued tor the period of 06/10/15 through 06/16/15. DEPARTMENT: Finance, APPROVED BY: Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Pal General Engineering SDG&E Clauss Construction EC Constructors Inc LB Civii Construction Inc Public Emp Ret System Check/Wire Amount 318266 76,332.05 318275 73,643.01 318301 173,424.62 318302 112,907.04 318304 235,488.38 6192015 324,089.52 FINANCIAL STATEMENT: ACCOUNT NO, Reimbursement total $2,099,803.33 [ Explanation Release Stop Payment Facilities Division Gas & Electric 2010 & 2100 Hoover Ave Aquatic Center A Avenue Green Service Period 5/26/15-6/08/15 APPROVED: ' - Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: 1 1 STAFF RECOMMENDATION: [Ratification of warrants in the amount of $$2,099,80133 BOARD / COMMISSION RECOMMENDATION: N/A[ ATTACHMENTS: !Warrant Register #52 PAYEE ADAMSON POLICE PRODUCTS AT&T MCI AT&T MOBILITY AUSTIN DOORS BEST BEST & KRIEGER ATTNY LAW BMI BPI PLUMBING BURKE WILLIAMS & SORENSEN LLP CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CARTEGRAPH SYSTEMS, INC CHRISTIANSEN, M COMMERCIAL AQUATICS COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CULLIGAN D MAX ENGINEERING INC DANIELS TIRE SERVICE DEPARTMENT OF JUSTICE EXPERIAN EXPRESS PIPE AND SUPPLY CO INC FEDEX FERNANDEZ, K FIRE ETC GOLDEN RULE CREATIONS GOVCONNECTION INC GRAINGER GTC SYSTEMS INC HARRIS & ASSOCIATES INC HONEYWELL INTERNATIONAL INC HUERTA, R HYDRO SCAPE PRODUCTS INC INDEPENDENT FORENSIC SERVICES JJJ ENTERPRISES JOHN DEERE LANDSCAPES JUDD ELECTRIC LANGUAGE LINE SERVICES LASER SAVER INC LOPEZ, T MAINTEX INC MAN K9 INC MASON'S SAW METRO FIRE & SAFETY MORPHOTRUST USA ORIENTAL TRADING COMP LLC ORKIN PACIFIC AUTO REPAIR PAL GENERAL ENGINEERING INC WARRANT REGISTER #52 6/23/2015 DESCRIPTION SCA SUMMIT LEVEL IRA BALLISTIC VEST AT&T PHONE SERVICE / 4/13/15-5/12/15 AT&T WIRELESS / 4/6/15-5/5/15 CITY-WIDE ROLL -UP DOORS & SERVICE PERSONNEL ISSUES MUSIC PERFORMANCE 6/1/15-5/31/16 CITY-WIDE PLUMBING SERVICE & REPAIRS PROFESSIONAL SVCS - NEGOTIATIONS CITY-WIDE ELECTRONIC DOOR & LOCKS MOP#45698 ELECTRICAL MATERIALS PERMIT LICENSE/TRACKING PER CC RESO ED REIMBURSEMENT POOL SERVICES / PW REGIONAL COMMUNICATIONS SYSTEM MAIL PROCESSING FOR FY15 COX INTERNET SERVICES FY15 WATER SOFTNER / NUTRITION DEPOSIT #90077; SCANTIBODIES MOP#76986 TIRES NEW EMP FINGERPRINT TEST - MAY 2015 CREDIT CHECKS / POLICE DEPT CITY-WIDE PLUMBING PARTS & MATERIALS SENDING DOCUMENTS TO CALTRANS REIMB: SANDAG/SANTEC MEETING REDBACK STATION PULL ON BOOTS EMBLEM DESCRIPTION -LETTERING CISCO CATALYST/POWER SUPPLY MOP#65179 SMALL TOOLS GTC NETWORK ENGINEERING SERVICES DEPOSIT #90093; 1745 E 10TH ST PROJECT CITY-WIDE HVAC MAINTENANCE FOR FY 2015 REIMB / PRESCRIPTION SAFETY GLASSES MOP#45720 PLUMBING MATERIALS SART EXAMS / POLICE CITY-WIDE FIRE AND SECURITY ALARM MOP#6927 7 PLANTING MATERIALS CITY-WIDE ELECTRICAL REPAIRS INTERPRETATION SERVICES MOP 45725 TONER - CITY CLERK INTERPRETATION SERVICES CITY-WIDE JANITORIAL SUPPLIES BASIC TRAINING, POLICE K9 MOP#45729 MATERIALS ANNUAL FIRE EXTINGUISHER SYSTEM IDENTIX ANNUAL MAINTENANCE RED/BLUE/WHITE ROLL TABLECLOTH CITY-WIDE PEST MAINTENANCE SMOG CERTIFICATION & REPAIRS RELEASE STOP PAYMENT/ COMMUNITY CORRIDOR CHK NO 318218 318219 318220 318221 318222 318223 318224 318995 318226 318227 318228 318229 318230 318231 318232 318233 318234 318235 318236 318237 318238 318239 318240 318241 318242 318243 318244 318245 318246 318247 318248 318249 318250 318251 318252 318253 318254 318255 318256 318257 318258 318259 318260 318261 318262 318263 318264 318265 318266 DATE 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 1/2 AMOUNT 3,161.00 8,104.31 400.51 2,417.80 517.50 601.20 468.43 6,372.00 1,052.74 153.78 2,271.75 250.00 724.85 7,526.00 2,906.18 285.74 8.00 3,075.00 208.38 64.00 44.30 2,831.33 46.38 40.55 267.05 614.57 2,158.85 23 /.00 780.00 360.00 1,000.00 164.86 14 26 3,000.00 330.00 486.00 2,951.45 23.84 119.85 210.00 789.85 13, 804.00 925.94 237.49 1,143.00 470.10 403.39 999.44 76,332.05 PAYEE PRO BUII..C? PRO -EDGE KNIFE PRUDENTIAL OVERALL SUPPLY RESCUE ROOTER RUSS' BEE REMOVAL SABINE & MORRISON SAFRAN MORPHOTRUST SAM'S ALIGNMENT SERVICE SDG&E SMART & FINAL SO CAL CARPET & FLOOR COVERING SOUTHERN CALIF TRUCK STOP STAPLES ADVANTAGE STARTECH COMPUTERS SUPERIOR READY MIX SWEETWATER AUTHORITY SWEETWATER HIGH SCHOOL ASB SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES THE LIGHTHOUSE INC TOPECO PRODUCTS TRANE US INC U S BANK UNITED PARCEL SERVICE UNITED ROTARY BRUSH CORP VAI I FY INDUSTRIAL SPECIALTIES VERIZON WIRELESS WAX!E SANITARY SUPPLY WEST PAYMENT CENTER WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY KANE BAI I,MER & BERKMAN CLAUSS CONSTRUCTION EC CONSTRUCTORS INC INNOVATIVE CONSTRUCTION L B CIVIL CONSTRUCTION INC TORREY PINES BANK WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period Start Date 13 6/9/2015 ricrCOIWORATED WARRANT REGISTER #52 6/23/20I.5 DESCRIPTION MOP#45707 MATERIALS KNIFE SHARPENING SERVICES / NUTRITION MOP#45742 LAUNDRY REFUND: PERMIT #73713; 1140 HOOVER AVE BEE REMOVAL FROM CITY PROPERTY LEGAL SERVICES - SIGN ORDINANCE NEW EMP FINGERPRINT TEST - MAY 2015 MOP#72442 AUTO EQUIPMENT FACILITIES DIVISION GAS & ELECTRIC MOP 45756 MISC SUPPLIES - PD CITY-WIDE FLOORING INSTALLATION MOP#45758 GAS & OIL MOP#45704 SUPPLIES MOP 61744 MISC SUPPLIES - MIS TACK OIL, 3/8 SHEET & COLD MIX ASPHALTS FACILITIES DIVISION WATER BILL FOR FY EVERY 15 MINUTES PROGRAM CONSUMABLES FOR NUTRITION CENTER MOP#76666 TRAFFIC SUPPLY OFFICER ASSISTANCE PROGRAM MISC ITEMS FOR SERVICE DAY MOP#45726 AUTO PARTS MOP#63849 AUTO PARTS CITY-WIDE HVAC SERVICE AND REPAIRS CREDIT CARD EXPENSE - CITY MGR UPS SHIPMENT MOP#62683 AUTO PARTS MOP#46453 PLUMB/NU MATERIALS VERIZON WIRELESS / 4/22/15-5/21/15 MISCELLANEOUS JANITORIAL SUPPLIES CLEAR INVESTIGATIVE DATABASES MOP#63850 AUTO PARTS MOP#45763 MATERIALS LEGAL / RELATED / S A 2010 AND 2100 HOOVER AVE AQUATIC CENTER AAVENUE GREEN A AVENUE GREEN AQUATIC CENTER ESCROW SERVICE PERIOD 05/26/15 - 06/08/15 Start Date End Date 6/17/2015 6/23/2015 End Date Check Date 6/22/2015 7/1/2015 CHK NO 318267 318268 318269 318270 318271 318272 318273 318274 318275 318276 318277 318278 318279 318280 318281 318282 318283 318284 318285 318286 318287 318288 318289 318290 318291 318292 318293 318294 318295 318296 318297 318298 318299 318300 318301 318302 318303 318304 318305 DATE 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 6/23/15 AIP Total 6192015 6/19/15 2/2 AMOUNT 2,065.19 46.00 248.88 19.00 275.00 8,761.00 4.00 395.49 73,634.01 84.17 964.20 118.01 276.09 439.04 894.24 21,713.73 98.00 2,269.54 475.51 875.00 1,061.89 76.30 201.85 3,996.00 294.00 0.41 356.49 806.84 11, 054.41 2,120.11 464.21 6.85 139 38 45.00 173 424.67 112,907.04 36, 812.50 235,488.38 5,942.50 850,209.60 324, 089.52 3,352.00 922,152.21 GRAND TOTAL $ 2,099,803.33 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF "t = GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE ANT) T() THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN .TERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 4th OF AUGUST, 2015. AYES NAYS ABSENT CC/CDC-HA Agenda 8/4/2015 — Page 190 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended May 31, 2015 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Investment transactions for the month ended May 31, 2015. PREPARED BY: Ronald Gutlay PHONE: 619-336-4346 DEPARTMENT: Finance APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending May 31, 2015. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended May 31, 2015. BOARD 1 COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger dit% City of National City Consolidated Account #10218 Transaction Ledger 4/30/15 Thru 5/31/15 Transaction Settlement AcglDisp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 05/03/2015 60934N807 Purchase 05/04/2015 60934N807 Purchase 05/06/2015 3135G0WJ8 Purchase Purchase Purchase Purchase 05/06/2015 3137EADK2 05/06/2015 3137EADM8 05/06/2015 912828ST8 05/11/2015 3133EEJ50 Purchase 05/15/2015 60934N807 Purchase 05/16/2015 60934N807 Purchase 05/18/2015 60934N807 Purchase 05/18/2015 60934N807 Purchase 05/20/2015 60934N807 Purchase 05/21/2015 60934N807 Purchase 05/27/2015 60934N807 Purchase 05/29/2015 3130A4GJ5 Purchase 05/29/2015 3133782M2 Purchase 05/31/2015 60934N807 Subtotal 652.50 Federated Govt Oblig Fund Inst. 2.30 Federated Govt Oblig Fund Inst. 450,000.00 FNMA Note 0.875% Due 5/21/2018 450,000.00 FHLMC Note 1.25% Due 8/1/2019 450,000.00 FHLMC Note 1.25% Due 10/2/2019 225,000.00 US Treasury Note 1.25% Due 4/30/2019 450,000.00 FFCB Note 1.03% Due 5/11/2018 2,062.50 Federated Govt Oblig Fund Inst. 2,812.50 Federated Govt Oblig Fund Inst. 4,320.00 Federated Govt Oblig Fund Inst. 540,000.00 Federated Govt Oblig Fund Inst. 2,160.00 Federated Govt Oblig Fund Inst. 1,968.75 Federated Govt Oblig Fund Inst. 4,687.50 Federated Govt Oblig Fund Inst. 50,000.00 FHLB Note 1.125% Due 4/25/2018 440,000.00 FHLB Note 1.5% Due 3/8/2019 1,562.50 Federated Govt Oblig Fund Inst. 3,075,228.55 1.000 0.01 % 652.50 0.00 652.50 1.000 0.01 % 2.30 0.00 2.30 99.438 1.06 % 447,472.80 1,804.69 449,277.49 99.144 1.46 % 446,149.35 1,484.38 447,633.73 0.00 0.00 0.00 0.00 98.850 1.52 % 444,822.75 531.25 445,354.00 0.00 99.774 1.31 % 224,490.99 45.86 224,536.85 0.00 99.810 1.09 % 449,145.00 0.00 449,145.00 0.00 1.000 0.01 % 2,062.50 0.00 2,062.50 0.00 1.000 0.01 % 2,812.50 0.00 2,812.50 0.00 1.000 0.01 % 4,320.00 0.00 4,320.00 0.00 1.000 0.01 % 540,000.00 0.00 540,000.00 0.00 1.000 0.01 % 2,160.00 0.00 2,160.00 0.00 1.000 0.01 % 1,968.75 0.00 1,968.75 0.00 1.000 0.01 % 4,687.50 0.00 4,687.50 0.00 100.442 0.97 % 50,221.00 53.13 50,274.13 0.00 100.729 1.30 % 443,207.60 1,485.00 444,692.60 0.00 1.000 0.01 % 1,562.50 0.00 1,562.50 0.00 3,065,738.04 5,404.31 3,071,142.35 0.00 TOTAL ACQUISITIONS 3,075,228.55 3,065,738.04 5,404.31 3,071,142.35 0.00 DISPOSITIONS Sale 05/06/2015 60934N807 1,566,802.07 Federated Govt Oblig Fund Inst. 1.000 0.01 % 1,566,802.07 0.00 1,566,802.07 0.00 Sale 05/11/2015 60934N807 449,145.00 Federated Govt Oblig Fund Inst. 1.000 0.01 % 449,145.00 0.00 449,145.00 0.00 Sale 05/29/2015 60934N807 494,966.73 Federated Govt Oblig Fund Inst. 1.000 0.01 % 494,966.73 0.00 494,966.73 0.00 Subtotal 2,510,913.80 2,510,913.80 0.00 2,510,913.80 0.00 Chandler Asset Management - CONFIDENTIAL Page 6 Execution Time: 6/25/2015 12:45:04 PM flat City of National City Consolidated Account #10218 Transaction Ledger 4/30/15 Thru 5/31/15 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Maturity Security Withdrawal Security Withdrawal 05/18/2015 31331KLE8 Subtotal 05/07/2015 60934N807 05/31/2015 90SDCP$00 Subtotal 540,000.00 FFCB Note 1.6% Due 5/18/2015 540,000.00 1,069.00 Federated Govt Oblig Fund Inst. 8,000.00 County of San Diego Pooled Investment Pool 9,069.00 100.000 540,000.00 0.00 540,000.00 -14,277.60 540,000.00 0.00 540,000.00 -14,277.60 1.000 1,069.00 0.00 1,069.00 0.00 1.000 8,000.00 0.00 8,000.00 0.00 9,069.00 0.00 9,069.00 0.00 TOTAL DISPOSITIONS 3,059,982.80 3,059,982.80 0.00 3,059,982.80 -14,277.60 OTHER TRANSACTIONS Interest 05/03/2015 037833AH3 Interest 05/15/2015 91159HHD5 Interest 05/16/2015 31331J2S1 Interest 05/18/2015 31331KLE8 Interest 05/20/2015 36962G6K5 Interest 05/21/2015 3135G0WJ8 Interest 05/27/2015 3137EACT4 Interest 05/31/2015 912828SY7 Subtotal Dividend 05/04/2015 60934N807 290,000.00 Apple Inc Note 0.000 0.45% Due 5/3/2016 250,000.00 US Bancorp Callable Note Cont 4/15/2017 0.000 1.65% Due 5/15/2017 375,000.00 FFCB Note 0.000 1.5% Due 11/16/2015 540,000.00 FFCB Note 0.000 1.6% Due 5/18/2015 270,000.00 General Electric Capital Corp Note 0.000 1.6% Due 11/20/2017 450,000.00 FNMA Note 0.000 0.875% Due 5/21/2018 375,000.00 FHLMC Note 0.000 2.5% Due 5/27/2016 500,000.00 US Treasury Note 0.000 0.625% Due 5/31/2017 3,050,000.00 2,062,016.32 Federated Govt Oblig Fund Inst. 652.50 2,062.50 2,812.50 4,320.00 2,160.00 1,968.75 4,687.50 1,562.50 20,226.25 0.00 652.50 0.00 0.00 2,062.50 0.00 0.00 2,812.50 0.00 0.00 4,320.00 0.00 0.00 2,160.00 0.00 0.00 1,968.75 0.00 0.00 4,687.50 0.00 0.00 1,562.50 0.00 0.00 20,226.25 0.00 0.000 2.30 0.00 2.30 0.00 Subtotal 2,062,016.32 2.30 0.00 2.30 0.00 TOTAL OTHER TRANSACTIONS 5,112,016.32 20,228.55 0.00 20,228.55 0.00 Chandler Asset Management - CONFIDENTIAL Page 7 Execution Time: 6/25/2015 12:45:04 PM CC/CDC-HA Agenda 8/4/2015 — Page 194 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — 14th Annual 9/11 Remembrance Ceremony hosted by the National City Fire Department at 343 E. 16th Street on September 11, 2015 from 6:00 a.m. to 10:00 a.m. This is a city -sponsored event. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — 14th Annual 9/11 Remembrance Ceremony hosted by the National City Fire Department at 343 E. 16th Street on September 11, 2015 from 6:00 a.m. to 10:00 a.m. This is a city - sponsored event. PREPARED BY: Vianey Rivera PHONE: (619) 336-4364 EXPLANATION: DEPARTMENT: Neighborhood Services Department APPROVED BY: This is a request from the National City Fire Department to host the 14th Annual 9/11 Remembrance Ceremony at Fire Station #34 located at 343 E. 16t" Street on September 11, 2015 from 6am to 10am. This is event will be in remembrance and salute to the 343 firefighters who made the supreme sacrifice on 9/11/2001. Breakfast will be served from 7:00 a.m. to 8:30 a.m. Retired FDNY Firefighter Brennan Savage and Jack Toale will be guest speakers. The NCFD and NCPD color guard will present the flag salute. The applicant is requesting the street closures on "D "Avenue from 151" Street to 161" Street in front of the Fire Station from 6 a.m. to 10 a.m. in order to park fire apparatus. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: The City has incurred $237.00 for processing the TUP, plus $283.20 for Public Works. Total fees are $520.20 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. CALIFORNIA -4:- N&UONALCH"V acAv NCOR,PORATED Neighborhood Services Division Temporary Use Permit Application 1243 National City Boulevard/ National City, CA 91950 * Ph. 619-336-4364 * Fax 619-336-4217 llntroduction Certain special events, structures or activities that are beneficial to the public can often be permitted for limited periods of time even though they would not comply with the zoning, building, fire or other codes, if they were permanent. Chapter 15.60 of the National City Municipal Code regulates these special events. In general, any organized activity that uses public property, facilities, parks, sidewalks or streets requires a permit, known as a "Temporary Use Permit" (TUP). In some cases, events taking place on private property also require a TUP permit. See the list below for more information. The Department of Community Services is responsible for coordination of the application and issuance of the permit. Classes of Temporary Use Perin rs Temporary Use Permits are either Class A, requiring City Council approval, Class B, which may be approved by the Building & Safety Director, or Class C subject only to the business license regulations. For Class B & C Permits, please contact the Building and Safety Department for additional information. Class A Temporary Use Permits The following uses require a Class A Temporary Use Permit. f] Outdoor auctions conducted by charitable or philanthropic organizations An Balloon rides or races 4] Block or Holiday parties and displays conducted outdoors or in temporary structures Carnivals, circuses, traveling shows and midways 4) Exhibitions (boxing, wrestling, etc.) 4! Fairs, bazaars, exhibits or trade shows conducted outdoors or in temporary structures 4. Temporary farmer's markets r.] Temporary helicopter landings tJ Las Vegas nights conducted by non-profit organizations Live domestic animal rides ,J Membrane structures 4] Musical concerts and festivals of all types conducted outdoors or in temporary structures 4) Outdoor pet shows 4� Outdoor stages or platforms for sales promotions, events or grand openings and similar activities ! Parades, bicycle tours, walks, runs and similar activities on city streets. c ) Political activities conducted outdoors or in temnnrary • Proceduu-e 1. Complete the application found at the end of this booklet. 2. Return the completed application to the Neighborhood Services Division located at 1243 National City Blvd, National City, CA 91950. 3. Your application is routed to all impacted City Departments for approval. During the review process you may be contacted to provide additional information 4. The application and the conditions of approval received from the various departments are routed to the City Council for final approval. You will be notified of the City Council meeting date. It is suggested that you attend the meeting to answer any questions that may arise. 5. The City Council approves or denies the application. 6. If approved and all required certificates of insurance, etc. are received, the approved permit is mailed to you. Application Deadline A Class A Temporary Use Permit must be submitted to the Community Services Department a minimum of 45 working days prior to the event. It is suggested that the application be submitted well before the event to allow for approval prior to promoting, marketing or advertising the event. Acceptance of your application does not guarantee approval of the event. The event must be approved by the City Council and all conditions of approval must be met before the permit will be issued. Events at City Parks Before applying for a Temporary Use Permit in a City park, it is necessary to contact the Public Works Department to schedule the event. City Council Policy only allows one event per day in the Park and one special event every six weeks. The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a Temporary Use Permit. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol with in buildings in the parks, such as the Community Center, which will continue to be subject to City Council approval. If the event involves either 1) live musical performances; 2) the use of amplified sound systems other than hand held or portable systems; 3) fireworks or 4) other activities or events which the City Council determines notification is required, then the applicant must provide written notification to the occupants of the properties adjacent to the park. Written notification must be made to the surrounding neighbors at least 72 hours prior to the event. The notification must include the name and telephone number of the sponsor of the event, the nature of the event, the date and hours of set-up and tear -down for the event, the date and hours of the event, and the name of the sponsor's representative who will be at the park on the day(s) of the event and how that individual can be contacted should the need arise. Written notification must be mailed to the occupants of properties adjacent to the park as reflected on the map of adjacent properties available from the Community Services Department. Written notification shall be submitted to the Building & Safety Director for review and approval prior to mailing. Failure to provide notification may be cause for the revocation of the Temporary Use Permit or dermal of future Temporary Use Permit applications submitted by the sponsoring organization. Events at Plaza Bonita Mali Before applying for a Temporary Use Permit for Plaza Bonita Mall, the applicant must contact the mall for approval and to schedule the event. The mall will give the applicant written approval for the event, which must be presented to the Community Services Department at the time of submittal. Photography and Motion Picture Events Applications for a Temporary Use Permit for Photography/Filming shall be based on the model photography/filming permit developed by the California Film Commission. The applicant may be required to reimburse the City for costs incurred in providing support services. A Class A Temporary Use Permit is required for photography or filming on public or private property that requires street closures and/or traffic control in excess of three minutes, or that involves stunts or special effects, which may require City services. A Class A Photography or Motion Picture Temporary Use Permit must be submitted to the Community Services Department at least 10 working days before the event. All Photography and Filming Temporary Use Permits must be accompanied by a Certificate of Insurance and Neighborhood Notification Form when required by the Risk Manager and the Director of Building and Safety. Fees The cost of processing the permit is dependent on the number of departments that must review the application. The maximum fee is $345. Unless a fee waiver is requested, the application fee is required at the time of submittal. The temporary use permit fees for events which are later withdrawn are nonrefundable Duration The Class A Temporary Use Permit will be valid for ten days or as limited by the City Council. The permit is valid for the dates specified on the permit only. hisuraruce Where the use of City facilities is involved, the applicant may be required to provide a certificate of insurance, evidencing combined single limit coverage of at least $1 million and naming the City of National City and its officials, employees, agents and volunteers as additional insured's. Amounts of coverage are to be determined by the National City Risk Manager. In all cases involving the use of City facilities, the applicant is required to provide a Hold Harmless Agreement holding the City harmless from liability arising from the use of the facilities. B siness Licenses A business license is required if monies are solicited; admittance is charged; or food, beverages or merchandise are sold. Each separate vendor must have a separate business license. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. A list of all participating vendors (with their address, phone number and current National City business license number) is to be submitted to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business license numbers. Afirevvorks permit must be obtained from the Fire Department. The fee for the permit is $349.00. The permit must be obtained at least two weeks prior to the event. The Fire Department has absolute authmritv, control and decisions over all fireworks and/or pyrotechnic displays. An inspection from the Fire Department must be obtained prior to any ignition offireworks. Apermit is required from the Fire Department to erect atent excess of 200 square feet or a canopy in excess of 400 square feet or any combination that exceeds the limits. Tents and canopies aho|| be treated with eflanme retardant and labeled as such. The fee for the permit is$34Q'OOand may beobtained from the Fire Department. {.LPs 6 >, +f 7'a�"^i.r+s.}. .sya ..a rL s.F+'!`� c ii.. F,t r-,s-rrv.-..a... L e� a. s p s s<x - yr 1 f.L• I ; t n .ra+•n+'r 6 L f r n . v�t�z� •.L 'l•6 E an+ lla• Z tV•t 1114, ar. ai f...L a e e. c ,4. a P� +a- ! 1 t�f• ii , 1 Sart ��;9.. 4�}cr�� +.LcFFT rid t rPiu .r•Ragi^` prt f4;:::e? �;1 , .,.• yrc..0 ftysi a Yn. 4PI 4b ; �r 5 Sl Yh-4'lr`,.Fil fib }r TdF lr '�lt- i thq } Ira..it h ViH. h�-;i- L fF urYL ` Li -it yb l•kl t•••Cfiri 4d 4 Yi i i•.- L y! '+Y-..T9- {s4 L•osr'5.dhq. Y-IY. .a. w r..�. ta...e..-rt. r,.i.r.......r•.....a:irk.61 ....s...s.:...c• .�-a.,5.i ,. ....-r...c:L.;.d �.--e...�_., ..-c.1r.i,d �.��..,..•. :�-t.a �...,...:.,r ... Type of Event: Public Concert ED Parade El Motion Picture Event Title: 11/ j c ICir-/ S. -7- /7?r rn b ra..crn rE-6,-1e y,L Event Location: ,3 £% 3 16, w S 7-. l�j [ FJ -5-P en Event Date(s): From 7 JIl) 15" to ?J//li 5 Actual Event Hours: 6 M co AM to 1 P'. Oo larn /'1 Total Anticipated Attendance: (50 Participants i50 Spectators) Setup/assembly/construction Date: ll) Start time: (2'oc 11ry1 Please describe the scope of your setup/assembly work (specific details): C A ht.S, ii_ePkei Dismantle Date:9 M iS Completion Time: I 1 ` OCR AM List any street(s) requiring closure as a result of this event. Include street name(s), day and time of clossiing and /day and time of reopening. 16 ElFair El Festival (Demonstration ❑Circus ❑Grand Opening FlOther ▪ Community event ❑ Block Party 4 a•.,a.L i. M1 e- .fJ. ii da-s4 +i Qi 2GIfEe..Atiapl uuna!rs.r0e171.4......-4b.1.1,U,abPrtGLK•rfIt FroL.uth.,447�a'rr Sponsoring Organization: I*471t A GT7 )ate I, 45 Chief Officer of Organization (Name) jib-I-J Va•• f Applicant (Name): , CYI. i Pik Address: 17o g fire )iJ,f'7-- 111,e Daytime Phone: 40 15%3g5 Evening Phone: Sic Fax: E-Mail: doll m_ S 5 eoi % i e Contact Person "on site" day of the event: / M i j-e.4 Cellular: %fit `7/ S-4I S7 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS r•a,iej. a..rr -s +y rzs" ,a 1 lee:r s a n....e.•..."“r"'1'17 vas ri•.. at i �1 a�"s' i rat+ ��"'';Z 1. i•�`� y+� {o`7L.`�Sx•TtaiAr�TP .f t'ca. R 4elf .• .td'� +' 2 {• .has a so 1i! 1....tut • Y0. 'Ab .Rk..,.,... 0.414,44r. R rk ,uAW 0.14. %. ' .{Pae fe-4 i f'�r tW- :y$> All w1£ t* '•L.#s sA rf"3 L ft }.1�Ar .r• .,,,,Y.to,�..i.-rc...a ....i: ia.it•�-e�fnv.. -.et: .Lbs T'.a.:..+. :fi+b im���f fa .c +,sur •o. ..-.a Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): YES YES NO NO $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? -.Cal• it v:T.'1. I.,- •a . rr rYurit' .. d• ?'• a la.cja.ga.* d -fdu_esa:x. n clan:.¢ r'�. ,j. '4t.i f a6R •9 6 /.it i i �� � L'e'L1'iri 1 i Ry � s� t.- 14.o—: -17 ' C74 c� i.t,A a ri 7 ' i« L Tiis� i as r�r R S. 4:Cib .L m aiat ,S�e. ` ak ` waiiyy "F, } �,Ea yen a9at� t� t ar�,.ui sr�.Fs a a•'.- .s J. �y rryu,11 than 3 y . is F}. .rl `.rd iAil6:=. ... l ..�.�taLrraZVf.e1=rAi -ri.� L`p 1�t i.•i LCr!.a� k Please provide a DETAILED DESCRP7OM of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. C`ef r Yt/ / /c) ' Lei-ne247, ,Zre.7 f C) rkz. es IJY-1 ;7 r ) / ' A 20 YES INO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: YES 0 Does the event involve the sale or use of alcoholic beverages? YES NO Will items or services be sold at the event? If yes, please describe: j iiq ybAsL34 '. wilt �tmA�mea^^ rev yosf *jfCi i i 4A'14. Ku sw�rs AR 1fllia7srl�•#q�.Tl�SU(v¢� it (r ap: Wb�l MS'4-is•',:Vt.0 +1�• rfx-.c.�a.aa.r v *S $ u i4,.f r rF> s,a+[.? f •}x�•ctyk. w - -.a "riM �{•��9� .:i.. 1 1 d-3 f s •u�3}.,�.•rc. ��`LL- f 1'S- � .. -cr SM1 M�a{iN+•�� ta�.r. +.Ni #-�tiwr 6t "C'X�3a L r vtr.ra at....i %.4sserf R•ay.vfa i..a. ♦9 ¢ar N a^P6-1' ❑Y NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. DYES NO Does the event involve the use of tents or canopies? If YES: Number of %%T"��� tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. alYESnNO Will the event involve th use of the City or your stage or PA system? C�sr�n� SPECIFY: CIT� .1A, YES n NO In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. 1 Food Concession and/or Food Preparation areas. Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): riPortable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # D and Chairs # ;ZOO I Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be retumed to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and aftr the event: �) l C ken n up Lc? 1 I rt -r c-rArten bc.i fl rresnrute ( . I�G{*{.F9s �'iiiF'i i�iYm%.g� a{ '40.1+rr nr$ w ryr. ,er r . �� aK.a. s�-.:F 4.6 i zit e%:1 � le m, f � �+ tJ•f!'s:+�. �sM fi /lRih►f e'u{pr�RS si .4y1.s,971, '= lei 9`{?CL*. Please describe your procedures for both Crowd Control and Internal Security: N C.P:D; J4 CF7 YESYNO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrang�ement you have made for providing First Aid Staffing and Equipment. oet-i. t iaf'ArUlu I n T/ riJze 5 ,ijyi Please describe your Accessibility Plan for access at your event by individuals with disabilities: r1ILe 5171 at. ; n-cIL/ CeT- CA' 11 fait Ld- n ontre,Fir Qrr.Fw Ci.Cral.yx veit a L'4'i.,.:y+ tip9lr=t'++�it-AL...-.{fib ��+n R'N• t4� �=aF +fv aia.rm.aw.e:._"..t •i. a �r.'..w..e, ..:.��r-1. }I:le Please provide a detailed description of your PARKING plan: TiCin dQiLz yAI2cr/a'n4 iv Paco»d t1 s'i'�lQp? Please describe your plan for DISABLED PARKING: Please describe your plans to notify all residents, businesses and churches impacted by the event: NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. d r - ray v ,T rL1-44; 4 iat �Yf t � 1 � . 446* YES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: YES NO Will sound amplification be used? If YES, please indicate: Start time - AM Finish Time PM nYES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: PM Finish Time PM Please describe the sound equipment that will be used for your event: YES J NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: YES[f NO Any signs, banners, decorations, special lighting? If YES, please describe: 06 Y of at onaI Cft PUBLIC PROPERTY USE HOLD HARMLESS LESS N D DEED, N]FilCAfi)G 7 AGREEEMLNT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Acct fity Address Telephone Data(s) of Use HOL EI HARP LLE.SS AGREEMENT EENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date For Office Use Only Certificate of Insurance Approved Date ,r./,xx�x xxx�xxX 57) wy3 )3 .6vinvd Ls2J, -nIzi4, a?f ) / /lam S ( ° C,LI'(,C,W CC/CDC-HA Agenda 8/4/2015 — Page 209 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City reducing the property tax rate for bonded indebtedness for Fiscal Year 2016 from 0.96 cents per $100 of assessed valuation to 0.92 cents. (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City reducing the property tax rate for bonded indebtedness for Fiscal Year 2016 from 0.96 cents per $100 of assessed valuation to 0.92 cents. PREPARED BY: Javier Carcamo, Financial Services Officer DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: EXPLANATION: In the special municipal election held on March 5, 2002, more than two-thirds of National City's eligible voters approved the issuance of General Obligation Bonds to fund the construction of the new National City Library. In April 2003, the City issued the General Obligation Bonds in the aggregate principal amount of $6 million. Those bonds mature on August 1st of each of the years 2004 through 2028. In 2012 the City refinanced the bonds to lower the interest rate on the bonds and to decrease the tax burden required for repayment. The amount of principal and interest to be paid each year is generated through the proceeds of property taxes received from the County of San Diego. Each year the City must establish the property tax rate that is needed to raise the revenue required to service its annual bonded indebtedness. For Fiscal Year 2016, the calculated property tax rate is 0.92 cents per $100 of assessed value. This is a 4.17% reduction from the prior year rate of 0.96 cents. FINANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve and file BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Resolution 2. General Obligation Bond Tax Rate Computation for Fiscal Year 2016 General Obligation Bond Debt Service (Fund 259) Tax Rate Computation for Fiscal Year 2016 National City Secured Valuation Unsecured Valuation HO Exemption 1 Net Secured Valuation :3 Less Delinquency Allowance .1 Net after Delinqency 5 Plus HOPTR 6 Prelim Adj Secured Valuation 7 Less Redevelopment Impact 8 Adj Sec Valuation Less Redevelo foment Impact 9 Anticipated Roll Corrections 10 Adj Sec Val for Rate Computation 16 Computed Rate 17 Plus .0001 ICER Javier Car Financial Services Officer Rate 0.0092 0.0096 T ThEABO COMPUTED Assessed Valuation 3,202,655,225 209,760,633 30,097,200 3,202,655,225 3,202,655,225 29,783,600 3,232,438,825 3,232,438,825 3,232,438,825 0.00914 0.00924 FY15/16 Est. Revenue 295,925 20,116 316,041 Fund No. 6065-50 PY Rate Change: 11 Amount to be raised 12 Unsecured HOPTR 14 Unsecured Delinquency 15 Less Unsecured Redevelopment Impact 16 Amount to be raised by Secured Taxes 18a Tax rate times #4 18b Tax rate times HOPTR 19 Secured Proof 20 Raised by 1/100tb mil 21,23 Taxes Raised RATE + 1/T00TH MIL IS A REASONABLE TAX RATE FOR THIS FUND 7/22/2015 Date 4.17% 3t5,257 0 19,714 0 295,543 292,723 2,751 295,474 3,232 318,420 CC/CDC-HA Agenda 8/4/2015 — Page 212 The following page(s) contain the backup material for Agenda Item: League of California Cities Annual Conference - Designation of Voting Delegate and Alternate(s) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: League of California Cities Annual Conference — Designation of Voting Delegate and Alternate(s) PREPARED BY: Leslie Deese, City Manager DEPARTMENT: City Manager PHONE: 619-336-4240 APPROVED BY: EXPLANATION: See attached Staff Report FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: Finance APPROVED: MIS If approved by Council, the travel costs and registration fees associated with this meeting would be charged to the appointed City Council members' training funds included in the FY 2015-16 preliminary budget. ENVIRONMENTAL REVIEW: 'N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff requests Council's designation of a voting delegate and up to two alternates to represent the City of National City during the 2015 League of California Cities Annual Conference. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. League of California Cities' information dated May 29, 2015 Title: League of California Cities Annual Conference — Designation of Voting Delegate and Alternate(s) The League of California Cities 2015 Annual Conference is scheduled for September 30-October 2 in San Jose. An important part of the Annual Conference is the Annual Business Meeting scheduled for noon on Friday, October 2 at the San Jose Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order for cities to cast a vote during the Business Meeting, each city's respective Council must designate a voting delegate. In the instance that the selected voting delegate is unable to serve in that capacity, the League of California Cities' bylaws afford each city the opportunity to appoint up to two alternate voting delegates. According to the League's bylaws, the selection of the voting delegate and alternates must be performed through the official action of the City Council. Furthermore, the voting delegate and alternates must be registered to attend the conference. Eligible individuals who may be selected as the City's voting delegate include the Mayor, each City Council member, as well as any other City official selected by the City Council to serve in this capacity. At this time, Staff respectfully requests the City Council consider appointing a voting delegate and one or two alternate voting delegates to vote on the City's behalf at the Annual Business Meeting of the League of California Cities on October 2, 2015. Staff Recommendation: Staff respectfully requests Council's designation of a voting delegate and up to two alternates to represent the City of National City during the 2015 League of California Cities Annual Conference. Fiscal Impact: The travel costs and registration fees associated with this meeting will be charged to the appointed City Council members training funds included in the 2015-16 preliminary budget. RECEIVED JUN 1 7 2015 LSE AGU E CITIES May 29, 2015 1400 K Street, Suite 400 • Sac Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org CITY OF NATIONAL CITY rameib{ eatiforrav958titE Council Action Advised by July 31, 2015 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 30 — October 2, San Jose The League's 2015Annual Conference is scheduled for September 30 — October 2 in San Jose. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, October 2, at the San Jose Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, September 18, 2015. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one voter must be present at the -over- Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the San Jose Convention Center, will be open at the following times: Wednesday, September 30, 8:00 a.m. — 6:00 p.m.; Thursday, October 1, 7:00 a.m. — 4:00 p.m.; and Friday, October 2, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, September 18. If you have questions, please call Kayla Gibson at (916) 658-8247. Attachments: • 2015 Annual Conference Voting Procedures • Voting Delegate/Alternate Form Annual Conference Voting Procedures 2015 Annual Conference 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. U LEAGUE CITIES CITY: 2015 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, September 18, 2015. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Friday, September 18, 2015 League of California Cities ATTN: Kayla Gibson 1400 K Street, 4`l' Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: kgibson@cacities.org (916) 658-8247 CC/CDC-HA Agenda 8/4/2015 — Page 219 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit for the expansion of the existing area approved for beer and wine sales at Royal Mandarin Restaurant located at 1132 East Plaza Blvd., suite 205-208 (Applicant: Mario Woo) (Case CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: ugust 4, 2015 AGENDA ITEM NO. ITEM TITLE: 'Notice of Decision = Planning Commission approval of a Conditional Use Permit for the expansion of the existing area approved for beer and wine sales at Royal Mandarin Restaurant located at 1132 East Plaza Blvd., suite 205-208 (Applicant: Mario Woo) (Case File 2015-09 CUP) PREPARED BY: 'martin Reer er, AinDEPARTMENT: 'Planning PHONE:'338-4313 APPROVED BY. EXPLANATION: !Royal Mandarin Restaurant is approximately 2,200 square feet in size and is located within South Bay Plaza. The restaurant was established in 1984, at which time it was approved for on -sale beer and wine sales (CUP-1984.11). The applicant is proposing to expand the restaurant into an adjacent suite, adding 2,300 square feet of floor area. The applicant wishes to modify the existing CUP to allow beer and wine sales in the new addition. The existing and proposed operating hours are 9:00 a.m. to 10:00 p.m. daily. No additional licenses are being added, this would solely be a modification to the existing ABC license. Planning Commission conducted a public hearing on July 20, 2015. Commissioners asked questions regarding public notice, the community meeting, and business operations. The Commission voted to approve the Conditional Use Permit based on required findings and subject to Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 1 Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: !Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD 1 COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Alvarado, Baca, Bush, DeLaPaz, Flores, Garcia, Yamane i ATTACHMENTS: 1. Location Map 2. Planning Commission Staff Report 3. Resolution No. 2015-13 4. Reduced Plans 1132 PLAZA BLVD .9i f n 1004 ■42 a 3,25 � \ 926 � 2 PJO ! I 005 12/5 1223 2237 10am rt 0 1227 2204 14 1224 ! 234 44 120,9 \% 1225 1221 1231 Disci Map and parcel data am believed to be accurate, but accuracy accuracy 15 not guaranteed. Thls 1 not t inch=1 feet legal document d should not be substituted for atitle search, appraisal, srvey or zoning verification. ¥29/2015 �tr• Ld,F.4R.J,+ JA-a,r- Min �Y��3�3 CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Title: Case File No.: Location: Assessor's Parcel No.: Staff report by: Applicant: Property owner: Combined General Plan/ Zoning designation: Adjacent land use/zoning: North: East: South: West: st: Environmental review: Staff Recommendation: Item no. 5 July 20, 2015 CONDITIONAL USE PERMIT FOR THE EXPANSION OF THE EXISTING AREA APPROVED FOR BEER AND WINE SALES AT ROYAL MANDARIN RESTAURANT LOCATED AT 1132 EAST PI AZA BLVD., SUITE 205-208. 2015-09 CUP South side of Plaza Blvd and "N" Ave in South Bay Plaza 556-590-58 Martin Reeder — Principal Planner Mario Woo South Bay Plaza LLC MXD-2 (Major Mixed -Use District) Commerciai across Plaza Blvd. / MXD-2 Commercial (Bay Plaza) across "L" Avenue / MXD-2 Residential / RS-2 Cn �� i e l ;al { 1! y Plaza) i i 1 o� 9B i .,..-. ,�o�.. tea, az.,.p � V'.�.:�-2 Categorically Exempt pursuant to Class 1, Section 15301 (Existing Facilities) Approve subject to Conditions of Approval BACKGROUND Site Characteristics The project location is Royal Mandarin Restaurant at 1132 E. Plaza Blvd., in the Major Mixed -Use District (MXD-2) zone. The existing restaurant is approxirnateiy 2,200 square feet in size and is located within the South Bay Plaza shopping center. The area is mostly adjacent to other commercial uses including to the north across Plaza, and within South Bay Plaza Shopoina Center to the east and west. Single-family residential uses are located to the south in the Single -Family Residential (RS-2) zone, atop a large embankment. i-Iistory Royal Mandarin Restaurant was established in 1984, at which time the restaurant received an alcohol license for on -sale beer and wine from the California Department of Alcoholic Beverage Control (ABC), which was approved by the City through a Conditional Use Permit (CUP-1984-11). Proposed Use The applicant is proposing to expand the restaurant into an adjacent suite, adding 2,300 square feet of floor area. The applicant wishes to modify the existing CUP to allow beer and wine sales in the new addition. No change to the existing sales hours is proposed. The restaurant is open from 9:00 a.m. to 10:00 p.m. daily. No live entertainment exists or is proposed. Analysis Section 18.30.050 of the National City Land Use Code allows for on -site alcohol sales with an approved Conditional Use Permit (CUP). The expansion of the restaurant triggers the need for a CUP for alcohol sales in the additional area. Community Meeting Pursuant to Section 18.30.050 (C), a community meeting was held Wednesday, July 8, 2015 at 5:30 pm at the subject restaurant. A sign -in sheet, minutes, and meeting advertisement are attached. According to the sign -in sheet, two people were in attendance at the meeting, both of which are representatives of the Institute for Public Strategies. The applicants made a presentation related to the remodel of the restaurant. No ob ectiono wore nets then ees ofthe communitye ing E� y atte.. �_ E'?l�'_t:.�. Alcohol Sales Concentration/Location Per ABC, there are currently eleven other on -sale permits issued in this census tract (117) besides Royal Mandarin Restaurant. These permits are: Name Address License Type* Trophy Lounge 999 National City Blvd. 48 Golden Chopsticks 1430 E. Plaza Blvd. 41 Thomas H. Crosby VFW 1401 Highland Ave. 52 Chuck E Cheese 1143 Highland Ave 41 Karina's 1705 Highland Ave. 41 Panda Palace 1105 E. Plaza Blvd. 41 Ginza Sushi 925 E. Plaza Blvd. 41 Lai Thai 1430 E. Plaza Blvd. 41 American Legion Post 255 35 E. 18th St. 52 Wingstop 932 Highland Ave 41 Cafe La Maze 1441 Highland Ave. 47 * Type 41 - On -Sale Beer and Wine for Bona Fide Public Eating Place Type 47 - On -Sale General for Bona Fide Public Eating Place 'l ype 48 - On -Sale General for Public Premises Type 52 - Veterans' Club Of the eleven other licenses, eight are restaurants. Two of the remaining licenses are private licenses (VFW and American Foreign Legion), and the last a bar. The subject use is consistent with other on -sale businesses, all of which are consistent with the MXD-2 zone. Golden Chopsticks underwent a similar enlargement in 2013, which also involved modifying an existing CUP for alcohol sales. Census tract 117 includes the area of the City between East 8th and 18th Street, and between National City Blvd. and Palm Avenue. The attached census tract map shows the location of the subject tract. ABC recommends a total of seven on -sale alcohol permits be issued in this census tract, where twelve exist. Chapter 18.030.050 (D) requires a 660-foot distance from sensitive uses such as schools. However, restaurants with greater than 30% of their area devoted to seating (as applies in this case) are exempt from these distance requirements. There are no schools or churches within 660 ft. The nearest school is Central School, an elementary school located over 1,000 feet away. Police Department comments Crime statistics provided by the Police Department (PD) indicate that the reporting area (Beat 21) had a 2014 crime rate of 415.2%, above the 120% considered to be a high crime area. Consistent with recent policy, PD provided a Risk Assessment report on the property. The assessment assigns points based on the type of business, license concentration, and calls for service (among others) and ranks the business according to potential risk (low, medlo,rn or high). In this case, Roya! Mandarin rr r-eived 11 points, which would indicate a low risk. The Risk Assessment is attached. institute for Public Strategies (IPS) comments iPS did not have concerns reiated to the expansion of the existing business, although the license over -concentration in the census tract was mentioned. No sensitive areas or uses were noted. IPS recommended that existing Conditions of Approval are maintained and that staff and management attend Responsible Beverage Sales and Service training. Both are included as new Conditions of Approval. Conditions of Approval Standard Conditions of Approval have been included with this permit, as well as conditions specific to on -sale alcohol sales per Council policy (alcohol incidental to food, hours of operation, RBSS training, etc.). Engineering and Fire Department comments have also been included as conditions. In addition, ail previous conditions of approval stated in City Council Resolution 14,442 would still be in effect. Traffic The expansion is into an existing commercial space, which was already analyzed for traffic impacts when it was constructed. in addition, because the safe of alcohol would be accessory to the sale of food, no measurable increase in traffic is expected. Plaza Blvd. in this location has a level of service (LOS) of B on a scale of A to F. The arterial street has a capacity of 40,000 average daily trips (ADT). The current ADT is 17,300; therefore, it is not expected that alcohol sales would result in an increase in ADT such that the LOS would be affected. 2030 numbers, as stated in the General Plan, continue to show an LOS of B, with an ADT amount of 20,300. Furthermore, there is no stated trip generation rate for adding alcohol sales as an accessory use to a restaurant. CEQA The project is not considered a project under CEQA (California Environmental Quality Act); no new development is proposed and the proposed use is identical to other commercial uses, which are permitted by right in the mixed -use zones. Given that there is no calculable increase in traffic and no other impacts are anticipate, staff is of the opinion that the project would not result in any physical changes to the environment. Summary Royal Mandarin Restaurant has been in business at this location and serving beer and wine as an accessory use since 1984. No concerns have been noted regarding business operations or associated crime in that timeframe. Although the census tract in which the restaurant is located is over -concentrated with regard to on -sale alcohol licenses, no additional licenses are being added, solely a modification to the existing ABC license. OPTIONS 1. Approve 2015-09 CUP subject to the conditions listed below, based on attached findings; or 2. Deny 2015-09 CUP based on findings to be determined by the Planning Commission; or 3. Continue the item in order to obtain additional information. ATTACHMENTS 1. Recommended Findings for Approval 2. Recommended Conditions 3. Location Map 4. Census Tract Map and Police Beat Map 5. Communily Meeting lnfcrmption (Advert cernenfi sheetand rninotPs) 6. Public Hearing Notice (Sent to 308 property owners and occupants) 7. Notice of Exemption 8. Site Photos 9. City Council Resolution 14,442 10. Applicant's Plans (Exhibit A, case file no. 2015-09 CUP, dated 4/23/2015) MARTIN REEDER, AICP Principal Planner RECOMMENDED FINDINGS FOR APPROVAL 2015-09 CUP, 1132 E. Plaza Blvd. 1 That the proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, since alcohol sales for on -site consumption are a conditionally -allowed use in the Major Mixed -Use District Zone. 2. That the proposed use is consistent with the General Plan and any applicable specific plans, since alcohol sales are permitted, subject to a Conditional Use Permit; by the Land Use Code, which is consistent with the General Plan; and since alcohol sales for on -site consumption are a conditionally -allowed use in the Major Mixed -Use District Zone. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, since the proposed use is an accessory use to a proposed restaurant use in an existing commercial area and the sale of beer and wine is not expected to appreciably increase traffic on National City Blvd. based on the current capacity and traffic numbers. 4. That the site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, since the proposed use is an existing accessory use to the restaurant use in an existing commercial area, and the 2,300 square -foot expansion of alcohol sales into an existing commercial suite is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located; since the proposed use will be compatible with other nearby businesses; and since the proposed use will be subject to conditions that limit the sale of alcohol and restrict the hours that it will be available. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, since staff has already determined that the proposed use is not a project per the Act. 7. That the proposed use is deemed essentiai and desirable to the public convenience and welfare, since it will contribute to the continued viability of a restaurant, an established and allowed use in the Major Mixed -Use District Zone. 8. That based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. RECOMMENDED CONDITIONS OF APPROVAL 2015-09 CUP, 1132 E. Plaza Blvd. General 1. This Conditional Use Permit authorizes the 2,300 square -foot expansion of an existing restaurant, with beer and wine sales, located at 1132 East Plaza Boulevard. Unless specifically modified by this resolution or subsequent Codes, all previous Conditions of Approval as stated in City Council Resolution 14,442 are still in effect. Plans submitted for permits associated with this project shall onfnnm with Fxhihifi A case fie no. 2015- 09 CUP, dated 4/23/2015. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay ail necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 6. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to retum the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Executive Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. `The Notice of Restriction shall provide inforrnation that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director pi or to recordation. Building 7. Plans submitted for tenant improvements must comply with the 2013 edition of the California Building, Electrical, Green, Plumbing, and Mechanical Codes. Enoineerin i 8. Plans submitted for tenant improvements shall show the location of existing and proposed grease traps. 9. Plans submitted for tenant improvements shall show the number of existing and proposed seats. 10. Additional sewer fees may be required for any additional seating being created by the tenant improvements. Fire 11. Plans submitted for improvements must comply with the 2013 editions of the California Fire Code (CFC) and National Fire Protection Association (NFPA), and the current edition of the Cn"fnrnia Cote of Regulations. 12.0ccupancy for the additional area in which the expansion will be taking place shall be an A-2 occupancy, as determined by the California Fire Code. 13.A fire alarm and fire sprinkler system will be required for this facility. 14.ihe tire suppression cooking hood system shall be monitored by fire alarm per California Fire Code. 15. Identification signs shall be posted for all utilities such as electricity, natural gas, fire sprinkler system, fire alarm control room, etc. Contact the National City Fire Department for direction and a copy of requirements. Planning 16.The sale of alcoholic beverages shall be limited to between the hours of 9:00 a.m. and 10:00 p.m. seven days a week. 17. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 18 The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. Al! information obtained by an investigation of records shall remain confidential. 19.Alcohol shall be available only in conjunction with the purchase of food. 20. Exterior advertising and signs of all types, promoting or indicating the availability of bcric-rag,incft ding .�rl��nr�iainn�a inns ri!rectec! to the xter!or from w!th!n uc.: � tii Gw'a�'vaS, cc avcu�..� ::� 4.,:v.: � or:.:�::::y ,-..:�;:. ,.::: �.... � ., ._. -, .. .._: .. .. .... are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. Police 21. Permittee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, display and marketing or merchandising of alcoholic beverages. August 25, 2014 CensusTracts 20 ;0 1:45,467 0 0.375 0.75 1.5 mi 0 0.5 1 2 km Sources: Esrl, HERE, Detortne, Tom rom, lntermap, Increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GooBase, IGN, Kadaster NL, Ordnance Suvey, Esri Japan, METI, Esrii China (1-bng Kmg), swisstopo, Mapmylndla, OpenStreetigep cc rdributcrs, am: the G IS UserCommunity Center A, t 4? A- ti- i le F * Lee P fl . a .. .. -._ i<prnOtO and 1.'11$g04 06 MJcr ).ofl OM A'mantlidrlleeuppllawAn r ptad`ea.rved +art aria db,1990-2Q004d ,. =Sglt rare C9wparaban All tlgMg Newman s dam mmpprng•asd d$acyod-da Cc 2 ICI rights regerved, NPtVTEQ and NA Ji $1,7, 4ARD,aie !red NIWTE9" 2005 Tele Atlas NodhAm�inca, Inc All„ illecea aaad Tel c- and ,a;a• ae Nor7rtAOd ante are detrrarke ofTS!a Atka !nc. 1 , City of National City Beat 21 Source: Microsoft Mappoint NCPD CAU, 4/18/07 1132 E. Plaza Blvd.#205 National City, CA 91950 Dear Our Neighbors Telephone: (619) 477-4151 To better serving for our customers, the Royal Mandarin Restaurant will be remodel and expand our facility that includes Kitchen and Dining area (expansion to our next suite). The new expansion will have fully ADA accessible restrooms for Men and Women, new Drink Service Bar Counter and expand seating area. Beside our full authentic delicious Chinese food menu, we also serve beer and wine to our customers. For complying to National city requirement of CUP (Condition Use Permit) we are sending you this letter to notify our neighbors for purpose of re instate our beer and wine license. We will hold a community meeting on _ Wednesday July 8 of 2015 from 5:30 pm — 6:30 pm During this time, you can ask any questions regarding to our remodeling and expansion, expect project completion, or operation of our restaurant...etc. or you can express any your concerns may have. This meeting will be held at: 1132 E. Plaza Blvd.#205 National City, CA 9:1950 You can contact us at (619) 477-4151 for any questions regarding to this meeting Best Regards (e-Z Mario Woo (Owner) Meeting of July 8, 2015 5:30 — 6:30 PM CUP Community Meeting Meeting Location: 1132 E. Plaza Blvd. #205 National City, CA 91950 Employees Present: Mario Woo (Owner) Andy Woo (Manager) Community Members Present: Jovita Juarez Richard Pruuss Questions Asked: • Reason for meeting — allow community members to ask questions regarding remodel/ expansion relating to beer and wine for customers • Approximate remodel completion date — Hoping for the end of August 2015 Topics Discussed: • Controlling binge drinking and serving minors — restaurant has never had an issue violating the above and will continue to serve with the highest integrity inside this family restaurant • Not many residential communities in the vicinity, but rather commercial buildings • Good business reputation relating to beer and wine license . • Fast paced, high volume restaurant and business model • The two individuals who attended the meeting stated that they were there to see if there were any other community members who would show up and listen to what they had to say • Besides the two who wanted to hear others input, no other new arrivals • Restaurant will not have a full service bar • The family restaurant environment keeps the alcohol levels to a tolerable level • Commimi.ty members excited for the expansion and eager to witless the completed project Objections: • None Meeting adjourned at 5:55 PM Sign In Sheet 7/8/2015 Name Phone 1 eASPZi . 8 cs Co '; - 7Yr_f too LY I - 2 3 o\k~m- .T Q c .. c t -i (g) Da h -- ki 3 b% 3 4 5 6 • 7 8 9 10 11 12 13 14 15 16 17 18 19 1 20 21 A 22 23 24 25 CITY OF NATIONAL CITY - PLANNING DEPARTMENT 124,1 N T !ON ' C`.FrY PL VD., N T!ONAL CITY, CA 01050 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT FOR THE EXPANSION OF THE EXISTING AREA APPROVED FOR BEER AND WINE SALES AT ROYAL MANDARIN RESTAURANT LOCATED AT 1132 EAST PLAZA BLVD., SUITE 205-208 CASE FILE NO.: 2015-09 CUP APN: 556-590-58 The National City Planning Commission will hold a public hearing after the hour of 6:00 p.m. Monday, Juiy 20, 2015, in the City Council Chambers, Civic Center, 1243 National City Boulevard, National City, California, on the proposed request. (Applicant: Mario Woo) The applicant is proposing to expand the restaurant into an adjacent suite, adding 2,300 square feet. The applicant wishes to expand the existing alcohol sales into the additional area. Information is available for review at the City's Planning Department, Civic Center. Members of the public are invited to comment. Written comments should be received by the Planning Department on or before 12:00 p.m., July 20, 2015, who can be contacted at 619-336-4310 or planning@nationalcityca.clov If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DEPARTMENTS C'VY\ BRAD RAULSTON Executive Director CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: 2015-09 CUP Project Location: 1422 East Plaza Blvd. Suite 205-208, National City, CA 91950 Contact Person: Martin Reeder Telephone Number: (619) 336-4313 Description of Nature, Purpose and Beneficiaries of Project: Conditional Use Permit application for a 2,300 square -foot internal expansion of an existing alcohol -licensed restaurant in an existing commercial center. Applicant: Mario Woo 1001 "L" Avenue National City, CA 91950 Exempt Status: Telephone Number: (619) 339-7572 Categorical Exemption. Class 1 Section 15301 (Existing Facilities) Reasons why project is exempt: The project will result in no changes to the physical environment, since the proposal involves the expansion of an existing restaurant into actively leased commercial space. The restaurant with accessory alcohol sales is an approved use in the respective mixed - use zone. No external construction or additional approvals are involved. Date: MARTIN REEDER, AICP Principal Planner 2015-09 CUP — Royal Mandarin — Site Photos Existing restaurant looking south .ViA 2rtii Proposed expansion area to west of existing restaurant RESOLUTION NO. 14,442 OCT RESOLUTION APPROVING CONDITIONAL USE PERMIT TO ALLOW THE SALE OF ALCOHOLIC BEVERA AN INCIDENTAL USE (Type 41 Liquor Lim AL IN CONJUNCTION WITH A BONA FIDE PUBLIC EATING PLACE AT 1132 EAST PLAZA BOULEVARD (CUP No. 1984--11) EI VET j ►. 5 1984 CIA CALIF The City Coat €il of the City of National City does hereby find. determine, order and resolve as followsa 1) Upon reeommencbation of the Planning Commission that the owner of a bona fide eating place at the 1132 East Plaza Boulevard, be granted a Conditional Use Permit upon the conditions hereinafter stated. 2) That the City Council tuts received the recommendation of the Planning Commission, and after full and complete consideration of said recommendation hereby grants the bona fide eating plaue at 1132 East Plaza Boulevard a Conditional Use Permit subject to the following termer and conditions; 1 • Alcoholic beverage sales shall be incidental to food service. 2. There shall be no bar or counter over which the on -sale alcoholic beverages shall be served to the publie. 3. All live entertainment and dancing shall be prohobiteil. 4. There shall be no sale of alcoholic beverages after midnight. PASSED and ADOPTED this and day of October, 1984. ATTTa CITE' CLERK Passed and adopted by the Council of the City of National City, California, on October 2. 1984 by the following vote, to -wit: Ayes: Councilmen ...&44&e4 D.. . va.n..DAv.en 4�x.,...W�t �xs Nays: Councilmen None. Absent: Councilmen ...hone Abstain: Councilmen MQX9.An ...... AUTHENTICATED BY: KILE MORGAN Mayor of the City of National City, California IONE CAMPBELL City Clerk of the City of National City, California (Seal) By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and cor- rect copy of RESOLUTION NO. 14.2442 of the City of National City, Calif., passed and adopted by the Council of said City on .Qat:ae..:c..21...1.984 (Seal) By: City Clerft of the City of National 'ty, California Deputy RESOLUTION NO. 2015-13 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR THE EXPANSION OF THE EXISTING AREA APPROVED FOR. BEER AND WINE SALES AT ROYAL MANDARIN RESTAURANT LOCATED AT 1132 EAST PLAZA BLVD., SUITE 205-208. CASE FILE NO. 2015-09 CUP APN: 556-590- 8 WHEREAS, the PiRrming Commission of the City of National C itv considered a Conditional Use Permit for the expansion of the existing area approved for beer and wine at Royal Mandarin Restaurant located at 1132 East Plaza Blvd., suite 205-208 at a duly advertised public hearing held on July 20, 2015, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2015-09 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on July 20, 2015, support the following findings: 1. That the proposed use is allowable within the applicable zoning district pursuant r . On. d ti: nai Use Permit and complies with RP SrthW applicable provisions of the Land Use Code, since alcohol sales for on -site consumption are a conditionally -allowed use in the Major Mixed -Use District Zone. 2. That the proposed use is consistent with the Generai Flan and any applicable specific plans, since alcohol sales are permitted, subject to a Conditional Use Permit, by the Land Us- Ccde, which is consistent with the General Plan; and since alcohol sales for on -site consumption are a conditionally -allowed use in the Major Mixed -Use District Zone. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, since the proposed use is an accessory use to a proposed restaurant use in an existing commercial area and the sale of beer and wine is not expected to appreciably increase traffic on National City Blvd. based on the current capacity and traffic numbers. 4. That the site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, since the proposed use is an existing accessory use to the restaurant use in an existing commercial area, and the 2,300 square -foot expansion of alcohol sales into an existing commercial suite is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental the permit would to the public interest. health, safeti.i. convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, since the proposed use will be compatible with other nearby businesses; and since the proposed use will be subject to conditions that limit the sale of alcohol and restrict the hours that it will be available. 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, since staff has already determined that the proposed use is not a project per the Act. 7. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will contribute to the continued viability of a restaurant, an established and allowed use in the Major Mixed -Use District Zone. 8. That based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes the 2,300 square -foot expansion of an existing restaurant, with beer and wine sales, located at 1132 East Plaza Boulevard. Unless specifically modified by this resolution or subsequent Codes, all previous Conditions of Approval as stated in City Council Resolution 14,442 are still in effect. Plans submitted for permits associated with this project shall conform with Exhibit A, case file no. 2015- 00 CUP, dated 4/23/2015. 2. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 6. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting al/ conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 day o it rw:4*;I::_ `s�'iPlU auto aticall�y terminate the Conditional Use - - 1' P h applicant also submit evidence to thesatisfaction �if t� S Permit i 3�1., The ��/R/YilliGil Y4 shall Cfi Y.yV .J Ui �1I YIs. e�S �eY GKi far. the Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Building 7. Plans submitted for tenant improvements must comply with the 2013 edition of the California Building, Electrical, Green, Plumbing, and Mechanical Codes. Engineering 8. Plans submitted for tenant improvements shall show the location of existing and proposed grease traps. 9. Plans submitted for tenant improvements shall show the number of existing and proposed seats. 10.Additional sewer fees may be required for any additional seating being created by the tenant improvements. Fire 11.Plans submitted for improvements must comply with the 2013 editions of the (CFC) r•-_ l�E..,...Ys'...«. A....s.o.'wd:..�.. A�l�TZA\ and California Fire Code and National Fire Protection Association (-JFr A). the current edition of the California Code of Regulations. 12.Occupancy for the additional area in which the expansion will be taking place shall be an A-2 occupancy, as determined by the California Fire Code. 13. A fire alarm and fire sprinkler system will be required for this facility. 14. T he fire suppression cooking hood system shall be monitored by fire alarm per California Fire Code. 15. Identification signs shall be posted for all utilities such as electricity, natural gas, fire sprinkler system, fire alarm control room, etc. Contact the National City Fire Department for direction and a copy of requirements. Planning 16. The sale of alcoholic beverages shall be limited to between the hours of 9:00 a.m. and 10:00 p.rn. seven days a week. 17. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 18. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 19. Alcohol shall be available only in conjunction with the purchase of food. 20. Exterior advertising and signs of a!I types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. Police Perm ttee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, display and marketing or merchandising of alcoholic beverages. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. or, the day of that City' Council meeting. The City Council may, at that 7 1�►*�IIC i ! f cep City -d meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of July 20, 2015, by the following vote: AYES: Alvarado, Baca, Bush, DelaPaz, Flores, Garcia, Yamane NAYS: ABSENT: ABSTAIN: VICINITY MAP AI APO opcp EP ppm sup 614 PLP fopLp GNP. CAI PAA COL COMM 0.0 CA mCPPO COM Pl 06Ort eNC o.Y Pfr 600 lOCCIPAI Pt MM. PPM rm. mow t NRCIPAA1Ai pomp .1100.1.01100 LAIPPEI lbw ACIPPARVINL LOPAtof busznar PJalip CIPPPIA ONIPPIALACE mUxPA4CAE PAM ALP OLP SWAP CCM.. COMPLAPCAMEL E PM+LM14 TP1 ,11 0041.. OhBRICN LAIMPOIN EAST ppm PIPAILILP LOLL .P.IoN API ELEvATOR ELECTPC{. EITIMPL INACAPIL EPAPPRIT PAPIPPI PAcralc PAYER COP. ABBREVIATIONS SCOPE OF WORKS PROPOSED: EASTNC REDTAWPHT TO E%PN19 NEW MANEStROO11 NEW COOXMO EQUIPMENT WTMTTPEL1000 NEW MAUNA REFRI2ERATOR NEW NONSEMNG WALL ELECTRICAL WORK PROPOSED NEW ETONAOE SNE4 AOD11'ON TENANT IMPROVEMENT OVEMENT for ROYAL MANDARIN RESTAURANT 1132 E. PLAZA BLVD #205, NATIONAL CITY, CA 91950 INFORMATION INDEX T MEETING HVAC 0IMLL REMAIN *fl. NlcT WORROILY ALL EXIT I00 R DENS TO MIME UNDER SEPARATE PERMIT AM A W ROYAL THERE ARENDK ZAADWSIM19*AAS WILL 063r 9EDORU0EDWITNN THIS GkW PLAN NORTH tsL�`�y `� 15RAVgIIVG"$4F�OLS DEFERRED SUBMITTAL NNE SPRINKLER SSETEM �f$4 LOCATION N SET. 61EET919/51 TRIP PAOOSIPWCIUNA NOTE51NdNITY MAPTARE N'OIES At 61TE PLAN AI FLCMMAN(STF CELN3 PLWTDOOL SCHEDULE ANOIER AT AA VIENNE Ft00RPIM4 A3.T ANALRESTROOM DETAILS A6 _ WALL 9ECTIONBAETAES AB VIVA CEUNGDETAN819TORAOE0IEO DETAILS A1.4 NEGEV POUPM12ROG®uE N1,62.16 PUMBAIG PLANS) PI.PA P6N.P4 PB NEC2W11CAL MAN 1.1, la la 14EC0041.1 IIOo0 SEC13�INSAETMLS4 PM M4AQ,M0,MT MEG...NOCOSTING) MSAI0.6110 MECHANICAL 1100001ET9 EEGIROLIUNI81 EL EE, EN. N,K ME1 TINE, 6112.410,161.4. EXHIBIT: 7f c! CASE FILE NO.: It(z3J DATE: 2oPC-0I BUILDING CODE DATA TYPE GFNNSIRUCTON, NB BIA LDM3 C4ASSFEATIOWET. OOLIGANCY ORMA, A wLBER d'6TOAIB: 01~UPANCY LAIR 139 SESARATICN: - BOMAEFOOTAGE OFTENANTSPACE(SY 4,436 AOOITONOTORAEE13NE0,SF% y'D TOTAL(SFF 4A10 OOVE0MVGCODEJ: 20l3 ComHe BPIIMP CPO M19 CeEPm1a ON:hA1COR N132 6dIPe4n1 PAn0tC4a 0013 CYOh Gm Dodo GENERAL NOTES OPPIIIGERED: YES op NO PRDP08ED. RESTAURANT PROJECT DATA FA R▪ OOROREI PCP raPPINTRIP PE P . PRtAPAPDD E.1111.1ELP APLA MCP FAA 014 LA PPILL FLAN AAA PP as Mt I,NEN APE OOPURaPP. P.. II FPOLIAKI NWLAAONU IMMO* 111.41201 HOUR MAR 1.1w4ATNRa 0 MOM CPROMODO. MenFCnMEe pco.006 WET EOM= 1146,0109 WIPER ER PT MITT. LW PAIL. 1 LW LE e9aTON Lams immmemcmiE .01 maw WPM. PAPP. OCCIPPOCJA NITA IPPLIFACIPPA platt POPIP wtNMiR CT NOTTO O. MILL OPAL PA MAL 0. NNPfl1 AN AmA Huy TARehT AA Mmoms PAZ= PPP. N. D4z OW colawhoroll 4NTAIUEA CALM PAIRPELY aTDiamTWiPMPPiDIu+e.PYb 0409146 ONNAnt POPPEPIVIIPPLPre PAP OMAN wA s. Pn'YidOeaAA+Pwor MP. PM WPM POI PRELLIPAPAgIED PAIYIPPAPPIELfie IIMPAPL PPE RIPPOIDIAL LLAMA IgmCR lommIFFIN ROPPHOTTPO e YTIMMPr% POW. ral: ePSaPEO Lan MEET • *ACEIVIOXIIPOPAPINK HMFina e1 M. STET STD OTMOARD OTL :R9 • SPAPILICA Toe of CAW TOPOINIMERBTE TOENNm TA. 115P4PYEaA4 1POADosue T9996 ry. (uRO. VEIIT HMI 4tl TPA PPP MA ALE vmsmaNTMCNA I NO:M pIrteLT VPIIP RAW. vazoommeale O -'-0 0 MOM TYPE REFERENCE ME1T0402W LEGEND. N ET NOTE REFERENCE MON NUMBER O E&INAiKR4. SEE DOOR SCHEDULE CONTROL MUM POEM ONO LINE LETIDR OR NI.NLDER 0 EWTQ4ATON WALL OR DETAIL SECTION MOICATES REFENCE IEAMEt INDICATES PEETWIIERE SECTION RE NDES WALL OR DETAIL SECTION EdCATE. REFERENCE TINIER INDICATES MEET MERE SEDD044 RENDF9 'OVERALL BUILDING SECTION INCICATE9 REFERE10E NUMBER VEICATE84WEET MERE SEOTIONRE669 ENLARGED DETAIL MADAMS REFERENCE MAEM INDICATES MEET MEM DETAIL PEWEE O 64EN0ON TO FACE O£ CONC.PANE ORSRA DIMENSION TO CENTER OFl111113090 EATERY.] STRUCTURAL NOTES 1. ALREOUNEDNFRWALS MOST NEC9TNNED FRONTHE FIRE AND HAZARD PREVENTION SERVICES BEFORE TIE BIIILON019 OCCUPIED. DE MORN TO SE 0F3AILEFROMTHE IN810EWEFT JT THE USE OF A KEY OR AM' BAILOR. P.M -EDGE OR EFFORT, FIRE AND/OR SMOKE TAMPER ATBELELEE INCWDIM3 SLEEVES. AND INETALIATIM PROCEDURES SHALL FE APPROVED BY THE INSPECTION WINCES DAIMON PROM M MSTALATOM 1. CpRRACTdt10 REOPp16MLEfOR AIL IUNEB,REIATC61Z ARDMEA3UTg19RS, ISIER0SMC PRE..RENT. VEPoFYNL DILOIAENS BECOME ON CRAW0104 8 BEFORE PECAVAT01G64 PROJECT ARE I.THEC0mM01OR GTO 0E61,YNye LOCATION OF NOY UMTEROROUND UISIIYFACILTE9t(1A0 IMAM ELECTRIC LNEAIELEPHOIE 41ES. WATER 116414I 0T0141NAT61 APRO. ETC)SHOULD LIAERGRQAASTMRRURES OF FACILITIES RLEITFERE WITH PROJECT CONSTRUCTION 111E EN0AEER SMALL 9ENOTFED BEFORE PROCEEDING WITH WORK 1 R 16 INERPEPWRB1DY OE THECDWIRLCTOR TO COOPDNME C06ENNUC2619 ACTMTPsWITN1IE0T'LRIE9C0.PANE9 MANAGE TEAT UTILITY REPAEBEN^ATME I90 3RE DURING U0 0003BTRUCTI0NAN0A3BETWTNDOBTUREANCE OF GM AND TO FURRIERMPANNEADIY TFM2ORVRY OR PERMANENT OELOCATON OF THE U1N01E90S MAY BE RE[IIIRED TO 'WALL THE PROJECT, 4. THESE DPAYANOS DO NOT INCLUDE DIE NECEBSARYCOMPONENTS FOR DON:HOM: I WET,'. TIECONTRACTOR SHALL RE RE9.AON3BLE TG HANNA VORTHEJOEM SAFETY FOR HE EMPLOYEES, EMPLOYEES OP TTEOLW4EL AND All OT1EAPOO5QIB HAVES AU1lt0 2OH UNANT1ORf0 ACC660T3T01EWORKNO1(E PIECE.CONTPA6T01 SHALL FBSORM}48 wur. N A SAFE MANNER NO NCOMPLHNCE WITHAll APRECtrBIE LOCAL. STATENID FERAL REECIATONS. R CONIRACTOR16 MEPDN9BLE FORLWNTENANGEAND PR01ECTEN OFTMFFE AT ALL TINES CURING CONSTRUCH0N. 0. PPELENOTIIESNOAN ARE MEASURED FROM CENTER TOT24TEROP MAWNDLENZ 1. CONTRACTOR 4911,_ MG EVERY EFFORT TO PRESERVE THEENSTN* TYPES. 6. COPIRAC10R WTAL BE RE6POISENE POTP Oq THE EOSRNOMONLOETTATOA AND FOR R!AAIYMENC OF MONJMEITATIOR LOST, DESTROYED CR DISTURBED ODW 1 R OUNSIM1CTION. 9. NORAZVOOUOTATENIAL WIZ BE STMEON EMMNG 10. PROVIDE LEVEN-TYPE 1W10WAPE FOR ALL00066 IL aEPAPADE PLATS FOR ALL FIXED AND MONNE PEP PROTECTION 50*PIeea, ANDALL FIRE ALLRMSYSTEIBmlMr NESUEMTTEDTO'ME TT1EMMAS1W FORMPROVAL PRIOR TO IN9TAWTCH 12, ALLOECORATNE MATERIALS SHALL BF MANTAMED N AAAMEPE.TANDMR 001E TON 13. BUN MVO OCCUPANT SNAIL SECURE PERNEFSREOUDID NV THE NNE CEPA6NEMT PROM THE FOE PREVENTION DU! AU AIM TO OCGIFYIN3TN0 MOM 14, ALL DROPS NEW ORCOONG}WAIL EMU-CLE3S MN 14 THEREAEL FE NO CHANGE TO TIE BOLDED SHELL MC OR LIOHIINM. IL FLOW AND WAIL MASH NTOLET R001I9 ARE SWFAC®Wl*m.001N HARD NONAISO NEHT MAMMALOCTEICNG FNE INCIR6UPTHE WMLQUEARSQEACNG SHALL1 PROVIDED 014I0E WAVE FROM 1HE FLOOR TO THE H5GNT 094 FEET AROVND UR IALSAND WREN WAT3ACLOSET CO WTI/ B4T9. SECTION 60T 07. THE TOTAL NUMBER OFEMPLOYEE6WILL NOT EXCEED FOIAt 1S. AIR WALING UNITS SUPPLYING AR 90006M OR MORE SHALL lE PREMED WRF AMP/MK SNOT 00014m U54 RE CETECn0H THE DEIECION SHALL BE OEMIREC AS TO THER LOCATION TIROLYM KEYOPERATED REMOTE TEST SWATCHES WHILED LOCATED NO N DI54 WAN MI6) FEET AIM. I. PROJECT SHALL NAVE ADQRE890MM.Y MGM MO WWBLE FROM STREETFROWTAO BISECT PROPERTY. CM601.2 20. FLAME SPREAD DLASBIFIWTON9006ME0ORWNL/01DC ENO WOMEN WALL COMPLY YAM 2001CI C TALE &0SG 090 30. 91, REDUE0T9 FORA' INBPLGTION SEW- BE MACE 46 NOUNS N AWNOE.IIMPECTION9 SHALL DE MADE ONCEWVN(19 COLPLETE.UTTLIZ OAPPROVED ANT 6TAWWE0H1AW4 CONI0.ACTM SNAIL BE POODPIDTDHAYE THE AP ROV W PLAINS CM 011E PER000E PRO3EOT VANE ROYAL MWBNRNRESTNIRAM FROJECT=MESE 1192E, PVSA Elw1E05.116110NAI CRY. CA 01%30 EYES uRAM_ 03IO SUBMITTAL T ATE: OWNER: 10 �gara010 LEOO.DE6CRPTBI4 8hUYI ZONE: PACE, NUMBR PINT PILE NW PERMIT NOW. _ FIRE NOTES 4T46ARME L BUIOI. 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MRSUOCRTOREM5NLN.COKEOOUBNOSLOEIEE9 HOISs s.AU.EK1EPbR BOOM 0PENOMWAROM10AR1:0avcL0BMBM101061 FRN10 OCCUPANCY LOAD CALCULATION PERT.. 1601.1S0SC1N0 I01p11.MSEOYK£BOROELA06AOS003PS 1W t. MORA. AREA BR0RL. BONS. SEATNSAREA MOM. dY.461.6): . TOHL 9B' 9• MIT PROVIDE4.9AB CONC. SUB LANDING 1600250Ae leeme )ENTRY G16.^ PROPOSED FLOOR PLAN SCALE 9/4` - 1'-0' 6012161 KEY NOTES U WSW. TX' ENTIARTYRTHEAT1@LYEALRP (O� PRROOMDETOCTILEExR&ONTSIL•BEE DEMON. J1 �R BERMITYMG.= "1 1BE•..� f.L1//r NNXWmOEIGv EGRESS UCNRNDPER SEA IMAM ( (: 1.1.1.I'EATUDRTWTIIBATOFIMRARLIP ROYAL MANDARIN RewRRP OM - BET VIE FLOi PLAID 0FOP1n, BSI- URT4 E; Brown By By J. Nur.W 5M15 Wme- AP CC/CDC-HA Agenda 8/4/2015 — Page 248 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Zone Variance to allow a parking space in the front yard setback for a single-family home located at 1926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) (Planning) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 4, 2015 AGENDA ITEM NO. ITEM TITLE: !Notice of Decision — Planning Commission approval of a Zone Variance to allow a parking space in the font Jam setback fora singly family home located at 1.926 "E" Avenue. (Applicant: Victor Castillo) (Case File 2015-05 Z) PREPARED BY: !Martin Reeder, AICP DEPARTMENT: ,Planni PHONE: 1336-4313 I APPROVED BY: EXPLANATION: 1The 2,490 square -foot lot is located on the west side of "E" Avenue, north of East 20in Street in the RM-3 (VeryHigh Density Multi -Unit Residential) zone. The property roughly 33 feet wide and 7 7 feet deepand g Y 1 is y y= -- developed with a 916 square -foot three bedroom house. The existing house is built at or close to the side setbacks — five feet on the south and less on the north. The home has a front setback of almost 17 feet. There is no covered or other parking on site. The applicant is requesting to be able to park in their front yard as there is no possibility of vehicular access to the rear of the site and street parking is at a premium at this location. Parking in the front yard would necessitate a driveway and curb cut to be installed. Planning Commission conducted a public hearing on July 20, 2015. Commissioners asked questions regarding parking districts, street parking, conditions of approval, and fencing. The Commission voted to approve the Variance based on required findings and subject to Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. j APPROVED: ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: jStaff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Zone Variance. Ayes: Alvarado, Baca, Bush, DeLaPaz, Flores, Garcia. Nays: Yamane ATTACHMENTS: 1. Location Map 0. Planning Commission Staff Report 4. Reduced Plans 3. Resolution No. 2015-12 1926 E AVE i l4 { 4 N 51 ...._..a . �... y 515 Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search, appraisal, survey or zoning verification. 1 inch = 57 feet 7/8/2015 Title: Item no. 3 July 20, 2015 CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT PUBLIC HEARING - ZONE VARIANCE TO ALLOW A PARKING SPACE IN THE FRONT YARD SETBACK FOR A SINGLE-FAMILY HOME LOCATED AT 1926 "E" AVENUE. Case File No.: 2015-05 Z Location: West side of "E" Avenue north of 20th Street Assessor's Parcel No.: 560-251-09 Staff Report By: Martin Reeder, AICP — Principal Planner Applicant: Victor Castillo Owner: Erick Diaz Zoning Designation: Very High Density Multi -Unit Residential (RM-3) Adjacent Land Use/Zoning: North: Single/multi-unit residential use / RM-3 East: Single/multi-unit residential use across E Ave. / RM-3 South: Single/multi-unit residential use across 20th St. / RS-2 (Small Lot Residential) West: Single and multi -unit residential use / RM-3 Environmental Review: Not a project per CEQA Staff Recommendation: Approve BACKGROUND Site Characteristics The 2,490 square -foot lot is located on the west Side of "E" Avenlue, north of East 20`31 Street in the RM-3 (Very High Density Muiti-Unit Residential) zone. The property is roughly 33 feet wide and 77 feet deep. The property is developed with a 916 square -foot three bedroom house, which spans the entire lot. The existing house is built at or close to the side setbacks — five feet on the south and less on the north. The home has a front setback of almost 17 feet. There is no covered or other parking on site. The front of the lot is currently used to store a vehicle, including a temporary vehicle cover. Vehicles have to jump the curb in order to access the property and the access gate swings outward over the sidewalk (public right-of-way). Ali these things are prohibited by the Municipal Code. Proposed Use Since the property has no parking on site, the applicant is requesting to be able to park in their front yard. There is no possibility of vehicular access to the rear of the site and street parking is at a premium at this location, although there is no available permit parking district in this area. Parking in the front yard would necessitate a driveway and curb cut to be installed. Analysis The Land Use Code (LUC) prohibits parking in a street setback — the front yard setback in this case. The required front yard setback in the RM-3 zone is 10 feet. The subject property has almost 17 feet between the house and the property line; therefore, there is only 7 feet for a parking space where 18 feet is required (the minimum dimensions for a standard parking space are 9 feet by 18 feet). The property has a rough dimension of 33 by 77 feet and a size of approximately 2,500 square feet. The minimum lot width required by the Subdivision Ordinance is 50 feet and the minimum lot size required by the Land Use Code is 5,000 square feet. Therefore, the property is restricted due to its size. Almost all other lots on this street in the same block exceed the minimum lot size. The next tiiest !at :3 5,300 ,vy square fast in size. Another contributing factLr is the location of the existing house, which spans almost the entirety of the lot. The reduced north side setback was approved through a building permit many years ago. The south side setback is approximately five feet, the minimum required in the RM-3 zone. Three specific findings must be made in order to approve a Zone Variance request. The first is that the lot is affected by special circumstances, including size, shape, or topography, that deprive the lot of the ability to develop per the LUG as others in the area have. In this case the property is less than half the minimum lot size required in the zone, which restricts the normal buildable area afforded standard -shaped lots. Given the location of the existing house, there is no room to locate a parking area — covered or otherwise — on the lot without encroaching into the required front yard setback. The second finding is that granting of the Variance does not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. in this case there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot. Being that this is a multiple -family residential zone, several developments have parking areas directly adjacent to the sidewalk. The third finding is that the Variance does not authorize a use that is not otherwise allowed in the zone. In this case a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none. Parking in and of itself is required and allowed in all zones throughout the City. Conditions of Approval Comments were received from the Engineering Department related to drainage, visibility, and permitting for a new driveway. The comments are included as Conditions of Approval. A condition is also included that requires the removal of temporary structures (vehicle cover/awning), which are not permitted by the Land Use Code. Approval of this Zone Variance would not result in any construction other than a driveway apron and fencing, items that would either not require a permit (fencing) or would normally be allowed anyway (driveway apron). As such, this proposal is not considered a project under the California Environmental Quality Act (CEQA). Furthermore, approval of the Variance would ensure that existing violations of the Municipal Code (curb jumping, right-of-way encroachment) are abated. Summary Because of special circumstances applicable to the property, including the small size of the lot, there is no room to install a parking space on the property without encroaching into the required front yard setback. In addition, allowing parking on site arid the C.v; 1 -ya rd alleviate 11ei'aie d -Gt.aaA ic%i g C-ranting of the Variance would not be a privilege inconsistent with other properties in the area as there are multiple lots in this block with front yard parking. The proposal is consistent with all required findings of approval and would be consistent with all other regulations. OPTIONS 1. Approve 2015-05 Z subject to the conditions listed below, based on attached findings; or 2. Deny 2015-05 Z based on findings to be determined by the Planning Commission; or 3. Continue the item to a specific date in order to obtain additional information. ATTACHMENTS 1. Recommended Findings for Approval 2. Recommended Conditions 3. Location Map 4. Public Hearing Notice (Sent to 45 property owners) 5. Site Photos 6. Applicant's Plans (Exhibit A, case file no. 2015-05 CUP, dated 3/19/2015) MARTIN REEDER, AiCP Principal Planner RECOMMENDED FINDINGS FOR APPROVAL 2015-05 Z, 1926 "E" Avenue Because of special circumstances applicable to the property, including size, topography, the strict ap-plicat: f Title f s .unici l C shape, of liCri'� o� E iue i� u� the ���itiiiti,i�ic�i Code (Zoning) deprives such property of privileges enjoyed by other properties in the vicinity and under the identical zone classification, since the property is less than haif the minimum lot size required in the zone, which restricts the normal buiidabloo area afforded standard -shaped lots, and divan the location of the existing house, there is no room to locate a parking area — covered or otherwise — on the lot without encroaching into the required front yard setback. 2. The requested Variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot, and since conditions ensure that appropriate permits will be submitted for construction of the driveway to meet City standards. 3. The Variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none, and that parking in and of itself is required and allowed in all zones throughout the City. RECOMMENDED CONDITIONS OF APPROVAL 2015-05 Z, 1926 "E" Avenue General 1. This Zone Variance authorizes a parking space to be located in the front yard setback of single-family residential located at 1926 "E" Avenue. Plans submitted for approvals shall show the location of the parking space in substantial conformance with ExhibitA, rase File Nan 2015-05 G P dated "A/19/901c. 2. Within four (4) days of approval, ;pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental ailing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.12.040 of the Municipal Code. 4. Before this Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Zone Variance are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Engineering 5. If the existing driveway is reconstructed, drainage shall be directed away from the foundation of the existing structure. 6. The maximum height of fences and walls within the front yard setback is four feet. The height of existing fencing or walls that exceed this dimension shall be reduced to four feet less for visibility and pedestrian safety purposes. 7. The existing gate used for vehicular access swings out across the sidewalk, which is prohibited. The gate shall be reconfigured or reconstructed so that it does not swing into the public right-of-way. 8. A driveway permit shall be obtained from the National City Engineering Division. The cost is $297. 9. A plan review and inspection fee of $500 shall be posted with the National City Engineering Division. 10.AII vehicular access to the property shall utilize a City -approved driveway apron and driveway. Driving a vehicle over the curb to access the property is a violation of National City Municipal Code Section 7.18.130, violation of which may result in citations or other legal remedies. Piannino 11.Temporary vehicie covers or other similar structures are not permkted. Any existing structures of this kind shall be removed immediately. CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1213 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING ZONE VARIANCE TO ALLOW A PARKING SPACE IN THE FRONT YARD SETBACK FOR A SINGLE-FAMILY HOME LOCATED AT 1926 "E" AVENUE. CASE FILE NO.: 2015-05 ,Z APN: 560-251-09 The National City Planning Commission will hold a public hearing after the hour of 6:00 p.m. Monday, July 20, 2015, in the City Council Chambers, Civic Center, 1243 National City Boulevard, National City, California, on the proposed request. (Applicant: Victor Castillo) The applicant is requesting to be able to park in their front yard, which would necessitate a driveway and curb cut to be installed. There is no possibility of vehicular access to the rear of the site. Information is available for review at the City's Planning Division, Civic Center. Members of the public are invited to comment. Written comments should be received by the Planning Department on or before 12:00 p.m., July 20, 2015, who can be contacted at 619-336-4310 or planninganationalcityca.gov If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANKING Fib -BRAD RAULSTON Executive Director 2015-05 Z — 1926 "E" Ave. — Site Photos Front of existing house looking west Fencing along east property line looking southwest RESOLUTION 2015-12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A ZONE VARIANCE TO ALLOW A PARKING SPACE IN THE FRONT YARD SETBACK FOR A SINGLE-FAMILY HOME LOCATED AT 1926 "E" AVENUE. APPUUCANT: VICTOR OR CASTILLO CASE FILE NO. 2015-05 Z WHEREAS, the Planning Comm scion of the City of National City considered a Zone Variance to allow a parking space in the front yard setback for a sinraie-farrilly home located at 1926 "E" Avenue at a duly advertised public hearing held on July 20, 2015, at which time or and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2015-05 Z, which is maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE iT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on July 20, 2015, support the following findings: 1. Because of special circumstances applicable to the property, including size, shape, or topography, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other properties in the vicinity and under the identical zone classification, since the property is less than half t►ie minimum lot size required in the zone, which restricts the normal buildable area afforded standard -shaped lots, and given the location of the existing house, there is no room to locate a parking area — covered or otherwise - on the lot without encroaching into the required front yard setback. 2. The requested Variance is subject to such conditions which will assure that the adjustment authorized win not constitute a grant of special priviieges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since there are multiple properties in the same neighborhood in the same zone which have parking areas in the front of lot, and since conditions ensure that appropriate permits will be submitted for construction of the driveway to meet City standards. 3. The Variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property, since a single-family home is required to have at least two parking spaces per the Land Use Code, where there are none, and that parking in and of itself is required and allowed in all zones throughout the City. BE IT FURTHER RESOLVED that the application for Zone Variance is approved subject to the following conditions: General 1. This Zone Variance authorizes a parking space to be located in the front yard setback of single-family residential located at 1926 "E" Avenue. Plans submitted for approvals shall show the location of the parking space in substantial conformance with Exhibit A, Case File No. 2015-05 CUP, dated 3i1912015. 2. Within four (4) days of approval; pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in Section 18.12.040 of the Municipal Code. 4. Before this Zone Variance shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Zone Variance. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Zone Variance are binding on ail present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Executive Director prior to recordation. Engineering 5. If the existing driveway is reconstructed, drainage shall be directed away from the foundation of the existing structure. 6. The maximum height of fences and walls within the front yard setback is four feet. The height of existing fencing or walls that exceed this dimension shall be reduced to four feet less for visibility and pedestrian safety purposes. 7 The existing gate used for vehicular access swings out across the sidewalk, which is prohibited. The gate shall be reconfigured or reconstructed so that it does not swing into the public right--of-way. 8. A driveway permit shall be obtained from the National City Engineering Division. The cost is $297. 9. A plan review and inspection fee of $500 shall be posted with the National City Engineering Division. 10.All vehicular access to the property shall utilize a City -approved driveway apron and driveway. Driving a vehicle over the curb to access the property is a violation of National City Municipal Code Section 7.18.130, violation of which may result in cations or other legal remedies. Planning 11.Temporary vehicle covers or other similar structures are not perrnitted. Any existing structures of this kind shall be removed immediately. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolutions shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for pubiic hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of July 20, 2015, by the tollowing vote: AYES: Alvarado, Baca, Bush, DelaPaz, Garcia, Flores NAYS: Yamane ABSENT: ABSTAIN: i 4- PROPOSED WORK (NEW DRIVEWAY UNDER CONDITIONAL USE PERMIT) 77.00' R EXISTING HOUSE (No WORK) 77.00' Ft SITE PLAN 5'-0' 6'-6" 0 16'-0" 2'-0 32' 1 0' 0.1E mem ITV JOB NM SCALE: Im = 10'-0" iiatv�ovs IXPoRES: f OTTE; fO1E: �3IFURCH,2415 �e Cp' CHI\ A-1