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HomeMy WebLinkAboutcc021616 (2)AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 4,- CALIFORNIA - NATIONAL City `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, FEBRUARY 16, 2016 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of CC/CDC-HA Agenda 2/16/2016 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. CC/CDC-HA Agenda 2/16/2016 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS PRESENTATIONS 1. Implementing San Diego Forward: The Regional Plan and the potential for a new regional funding source - SANDAG Planning Director, Charles Stoll INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of . (City Clerk) 4. Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with Rady Childrens Hospital -San Diego for a three-year term and a not -to -exceed amount of $300,000 to provide on -call support services for National Citys Safe Routes to School Program. (Engineering/Public Works) 5. Resolution of the City Council of the City of National City authorizing the Mayor to enter into an Agreement with the Sweetwater Union High School District for partial funding of the School Resource Officer Program. The City of National City will be reimbursed $84,000 for FY2016 and $84,000 CC/CDC-HA Agenda 2/16/2016 - Page 4 for FY2017 by the Sweetwater Union High School District, for a two-year total of $168,000 for Police School Resource Officer Services. (Police) 6. Resolution of the City Council of the City of National City authorizing the Mayor to execute the second amendment to the software maintenance agreement with Northrop Grumman Systems Corporation in the total not - to -exceed amount of $12,765.00 to continue supporting the Law Enforcement Records Management System through February 29, 2016.(MIS) 7. Resolution of the City Council of the City of National City authorizing the Mayor to execute a software maintenance agreement with Cohero in the total not -to -exceed amount of $104,000 to support the Northrop Grumman Law Enforcement Records Management System.(MIS) 8. Temporary Use Permit - National City Host Lions Club 71 st Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from June 30, 2016 to July 4, 2016. This is a City co- sponsored event per Council Policy No. 804. (Neighborhood Services) 9. National City Sales Tax Update Newsletter - Third Quarter 2015 (Finance) 10. Warrant Register #26 for the period of 12/23/15 through 12/29/15 in the amount of $0.00. (Finance) 11. Warrant Register #27 for the period of 12/30/15 through 01/05/16 in the amount of $2,159,182.21. (Finance) 12. Warrant Register #28 for the period of 01/06/16 through 01/12/16 in the amount of $956,417.65. (Finance) PUBLIC HEARINGS 13. Public Hearing - Conditional Use Permit for a wireless communications facility at 1320 Highland Avenue. (Applicant: Verizon Wireless) (Case File 2015-24 CUP) (Planning) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS NEW BUSINESS 14. Temporary Use Permit - "Ragnar Relay SoCal 2016" running relay race sponsored by Ragnar Events LLC in partnership with the Orange County CC/CDC-HA Agenda 2/16/2016 - Page 5 Child Abuse Prevention Center on April 2, 2016 from 9 a.m. to 6 p.m. with no waiver of fees. (Neighborhood Services) 15. Temporary Use Permit - The Campagnolo GranFondo San Diego sponsored by GranFondo Cycling Tours on April 10, 2016 from 7:15 a.m. to 5 p.m. with no waiver of fees. (Neighborhood Services) 16. Investment Report for the quarter ended December 31, 2015. (Finance) 17. Seeking City Council direction and request authorization to begin negotiating terms with Southwestern College for a National City Aquatic Center Operating Agreement. (Community Services) 18. Miss National City Pageant (Community Services) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY 19. Presentation of the Morgan and Kimball Senior Towers Rehabilitation and Recapitalization Project and direction from the Board of the Community Development Commission -Housing Authority on the preparation of a Request for Qualifications. (Housing, Grants, & Asset Management) C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - March 1, 2016 - 6:00 p.m. - Council Chambers - National City, California. CC/CDC-HA Agenda 2/16/2016 — Page 6 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) ITEM # 2-16-16 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (CITY CLERK) CC/CDC-HA Agenda 2/16/2016 — Page 8 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with Rady Childrens Hospital -San Diego for a three-year term and a not -to -exceed amount of $300,000 to provide on -call support services for National CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE-, February 16, 2016 1 AGENDA ITEM NO. I ITEM TITLE: (Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with Rady Children's Hospital -San Diego for a three-year term and a not -to -exceed amount of $300,000 to provide on -call support services for National City's Safe Routes to School Program. PREPARED BY: Stephen Manganiello PHONE: b336-438 EXPLANATION: See attached.) DE ARTMENT: tEngineering/Pubiic Works APPROVED BY: ,4/0 FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. 1 APPROVED: Funds are appropriated in various CIP accounts. ENVIRONMENTAL REVIEW: N/AI ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: (Adopt the Resolution executing an Agreement with Raciy Children's Hospital -San Diego for a not -to --exceed amount of $300,000 to provide on-cail support services for National City's Safe Routes to School Program.` BOARD 1 COMMISSION RECOMMENDATION: IN/AI ATTACHMENTS: 1. (Explanation 2. Agreement 3. Resolution' Explanation On August 11, 2015, the Department of Engineering & Public Works publicly advertised a Request for Qualifications (RFQ) for specialized support services for National City's Safe Routes to School (SRTS) Program. Three Statements of Qualifications (SOQ) were received by the September 3, 2015 deadline. Based on review of the SOQs and subsequent interviews, staff has determined that Rady Children's Hospital — San Diego is most qualified by experience and ability to assist staff with implementation of National City's SRTS Program. This grant will build upon previous Safe Routes to School efforts to enhance safety along walking routes between schools and feeder neighborhoods, educate students and parents about health and traffic safety, expand the volunteer "Parent Patrol" program, and encourage more students to walk to school. Rady Children's Hospital — San Diego has successfully provided specialized services to assist National City staff with SRTS Program implementation for the past three years under a Federal SRTS grant. Since the grant -funded program is set to expire, staff recommends executing a new agreement with Rady Children's Hospital — San Diego. The agreement would be for a three-year term and a not -to -exceed amount of $300,000. The three year term is needed to allow for refinement and sustainability of site -specific SRTS education, encouragement and evaluation programs for all ten elementary schools and the surrounding neighborhoods. The agreement will be funded through various CiP accounts, on an as -needed basis. AGREEMENT BY AND BETWEEN TUE CITY OF NATIONAL CITY AND RADA' CFIILDREN'S HOSPITAL — SANDIEGO THIS AGREEMENT is entered into this 16t day of February 2016, by and between the CITY OFNATIONAL CITY, a municipal corporation (the "CITY"), and RADY CHILDREN' S HOSPITAL—SAN DIEGO, a California Non -Profit Public Benefit Corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to assist staff with implementation of National City's Safe Routes to School (SRTS) Program. WHEREAS, on August 11, 2015, the CITY Department of Engineering & Public Works publicly advertised a Request for Qualifications (RFQ) for specialized support services for National City's SRTS Program. WHEREAS, the CONSULTANT submitted a Statement of Qualifications (SOQ) for National City's SRTS Program by the September 3, 2015 deadline. WHEREAS, based on review of the CONSULTANT'S SOQ and subsequent interview, the CITY has determined that the CONSULTANT is a not -for -profit organization as defined under Section 501(c)(3) of the Internal Revenue Code, and through its Center for Healthier Communities, is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULT.2IT , aid t c CONSULTANT +grevJto perform erv1ce�s f-e�rt-t-41h- ere in --- accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EililECTEVE DATE AND LENGTH OF AGREEMEN`L This Agreement will become effective on February 16, 2016. The duration of this Agreement is for the period of February 16, 2016 through February 15, 2019 ('Initial Term"). With mutual agreement of the parties, this Agreement may be extended for an additional three-year period, through February 15, 2022 ("Extended Term"; collectively the Initial Tern: and Extended Tern: are referred to as the "Tenn"). 3. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in the attached Exhibit "A", including, but not limited to, health and safety education; incentive - based walk/bike to school activities; presentations and workshops at parent -teacher meetings and public events; coordination with National City Police Department for recruitment and training of volunteer safety patrols; focus groups, user surveys, evaluation and reporting to determine SITS Program effectiveness; and public safety campaigns. The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, of upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 15% from the base amount. 4. PROJECT COORDINATION AND SUPERVISION. StephenManganiello, Director of Public Works / City Engineer hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Cheri Fidler, Director of the Center for Healthier Communities thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $300,000 (the Base amount) during the Initial Term without prior written authorization from the Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the Project Coordinator. The CONSUL.TA N"! shall maintain ail books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at ail reasonable time:-; E1uiiug the Term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the City or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the City shall each prepare a repoit which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 2 City of National City and Rady Children's hospital — San Diego 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be +lamed over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement ("Work Product"), except upon the CITY' S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. Notwithstanding the foregoing, CONSULTANT retains all right, title and interest (including copyright) in intellectual property developed by CONSULTANT prior to this Agreement or outside the scope of this Agreement. CITY may use the copyrighted materials under a royalty -free license during the Term of this Agreement. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written Work Product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CON TRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONS' ':LT N' 1. nor the 'CONSLR' .TANT' S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not iimitcd to retirement, medical, unemployment, or workers' compensation insurance. This Agreement contemplates the perso-nai services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CON Siji:iANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT maydeem necessary for the proper and efficient performance of this Agreement. Ali agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 3 City of National City and Rady Children's Hospital -- San Diego 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY a wholly independent CONSULTANT, and that the CONSULTANT'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, inthe performance of the services to be provided herein, shall comply with ail applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANTI' and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the Term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or aL CONSULTANT'S �+ professional pert' rn-� ce e litigation proceedings :.�r�;,e:,�:g the ��.°� �-%:..Li:�.. L :: ;: �.,.,s-io�:.�:. r: o- n•_:. the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perfonrl., within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT leas not fad the CJTY otherwise, the CONST TLTANT warrants that all products, materials, processes or treatments ides tifie:i in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shalinot discriminate against any employee or applicant for employment because of age, race, color, 4 City of National City and Rady Children's Hospital • Sall Diego ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, er medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY except as needed to its own auditors, accountants and consultants for its internal operations or as required by law. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons; and all claims, demands, suites, actions, ,proceedings, reasonable attorneys' fees, and defense costs, of any lend or nature, including workers' compensation claims, of or by anyone whomsoever, result ng from or arishag out of the CONSULTANT.' S performance or other obligations under this Agreement; provided, however, that this indennnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers, or employees. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the Term of this Agreement. 5 City of National City and Rady Children's Hospital San Diego 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the Term of this Agreement, the following checked insurance policies: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $2,000,000 per occurrence and $4,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSTJLTANTT' S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commenrarapnt of work under this Agreement If CONSULTANT has no employees subject to the California Workers' Compensation and La.hor laws, CONSULTANT shall execute a Declaration to that effedt. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers,, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall pfovide for thirty (30) days prior t notice wrl n notito the L.1T' { of cancellation or material change. F. If required insurance coverage is provided on a "claims made" ratter than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the Term (and any extensions) of this Agreement. In addition, the "reiro" date must be on or before the date of this .Agreement. G. Insurance shall be written with only California admitted companies that hold a current policy holder's alphabetic and fmancial size category rating of not less than A 6 City of National City and Fad,/ Children's Hospital — San Diego VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non - admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) a„d otherwise meet rating requirements. ti. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the Term of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement an.ri terminate the Agreement as provided heroin. I. All deductibles and self -insured retentions in excess of $50,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbiiraiiun, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONST Ti .TANi. shall perform all services in a.,.,ofclance with this t?grit? acnt. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, 7 City of National City and Rady Children's Hospital — San Diego whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by°she CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization or change in business status of the CONSULTANT that materially effects CONSULTANT's financial strength. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day of the first attempted delivery following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent and confirmation of transmission is received. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Stephen Manganiello Director of Public Works / City Engineer Engineering & Public Works Department City of National City 1243 National City Boulevard National City, CA 9 1 950-430 i To CONSULTANT: Cheri Fidler Director Rady Children'. Hospital -Span Diego Center for Healthier Communities 3020 Children's Way, MC 5073 San Diego, CA 92123 With copy to: Rady Children's Hospital -San Diego 3020 Children's Way, MC 5052 San Diego, CA 92123 8 City of National City and Rady Children's Hospital — San Diego Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communieation sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the Term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically; the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 22 by the CONSULTANT. 23. PREYA>iLING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. MISCELLANEOUS ROvrSFON S. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this 9 City of National City and Rady Children's Hospital — San Diego Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto; to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto arc hereby incorporated herein by this referent for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. < signatures on next page > 10 City of National City and Rady Children's Hospital — San Diego IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY RADY CHILDREN' S HOSPITAL — SAN DIEGO By: By: Ron Morrison, Mayor Margareta Norton Executive Vice President, CAO APPROVED AS TO FORM: Claudia Cac tua Silva City Attorney 11 By: Kathleen Cain CFO City of National City and Rzdy Children's Hospital — San Diego EXHIBIT "A" Scope of Work National City Safe Routes to School Program February 2016 through February 2019 Activity Timeline Deliverable Quantity I Evaluation- Pre — Participation Parent Surveys Distribute , Collect and 1 i Analyze a "Pre" participation Survey to Parents at all 10 Schools within 8 weeks of the start of the program Document detailing the 1 barriers to walking and i biking to school. Document detailing :motivations to walking to biking to school Pre Survey at 10 Schools Evaluation- Post- Participation Parent Surveys Distribute, Collect and Analyze a "Post" participation Survey to Parents at all 10 Schools at the end of the program Document detailing the barriers to walking and biking to school. Document detailing motivations to walking to biking to school. Comparison analysis will be made and a document detailing the change will be produced. Post Survey at 10 Schools Evaluation -Focus Groups Will conduct focus groups within 6 weeks of the start of the school year for first year of program. Outcome Document detailing results of focus groups. 10 Focus Groups Evaluation- Neighborhood Walk Audits Walk Audits performed annually at all 10 schools Walk Audit Reports 30 Walk Audits (each school every year) Education- Educational Presentations Provide 10 presentations per year. Topic to be determined by school administration. Please refer to Menu of Services- Educational Presentations Presentation PowerPoint or outline, sign in sheets Analysis of Pre and Post "rest using Audio Response unit 30 presentations (one presentation per school per year) Encouragement- Walk to School Day Provide technical assistance to all 10 schools for annual Walk to School Day event Flyers promoting event, pictures, testimonials Outline of Program Plan 30 Walk to School Days ( One event per school, per year) Encouragement- Public Safety Campaigns Support City wide Safety and encouragement activities to include National Night Out, National City Carnival, Press Events. School Based campaigns Pictures, flyers, Media As needed 1 EXHIBIT "A" Scope of Work National City Safe Routes to School Program February 2016 through February 2019 Encouragement- School Based Campaigns I Survey School Administration to assess their choice of campaign from the Menu of Services- School Encou ragement Campaigns . Flyers, materials, walking and biking tallies 1 campaign designed for each of the 10 schools Enforcement- Safety Patrol Recruitment, Training and Oversight Provide annual volunteer recruitment, training and oversight at all 10 schools Presentation PowerPoint, Sign-up sheets. Weekly iog of volunteer hours. Submission of incident Reports 30 Safety Patrol Trainings Engineering- Walk Audit Reports and support in use of infrastructure changes Support all proposed or new infrastructure changes with education and encouragement on safe use of new facilities Flyers, educational presentations, media, special events As needed 2 "ot'g CERTIFICATE OF LIABILITY " r INSURANCE DATE(MMJaDJYYYY) 12/3/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OP INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING !NSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endoreentent(s). PRODUCER Children's Hospital Insurance Limited Swan Building, 26 Victoria Street P.O. Box HM 2000 Hamilton, Bermuda HM HX CONTACT NAME: Dolores Krieger PHONE I FAX WC, No, Err). (818) 539-1437 I we. Nap: (818) 539.1737 E-MAIL ADDRESS; INSURER(S) AFFORDING COVERAGE NAIC 1F COMPANY A: Children's Hospital Ins. Ltd. INSURED Rady Children's Hospital and Health Center, et al 3020 Children's Way, MC 5052 Sir Diego, CA 9212 ;-4232 I C0MPARY R. cPANY c: COMPANY D; COMPANY E; COMPANY F; visloe NUMBER• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPEOFINSURANCE ADDL SUER POLICY EFF POLICY EXP LTR 1NSR WI/LiPOLICY NUMBER (MMIDDJYYYY) (MMSDIYYYY) LIMITS A GENERAL _ .... X X*XJ X LIABILITY OOMMERCIALGENERALLIABILITY CLAIMS MADE 1,,,,_„{OCCUR MASTER RETRODATE 10/1I84 CHL1015-16 07/01/15 07/01/16 EACH OCCURRENCE "6AIAAG ' Sli a"" . __ PREMISES{ Ea oecurrer�cej_.__,1,00010ii0 _MEP WADY one eraonL,._,,..,$-____ PERSONAL & ADV $ 1,00,000 0_. _...-- --..__ $1,000,000--_ _ ,M INJURY GENERAL AGGREGATE. 6 0001000 ,_, ____ $ - $ GEMLAGGREGATE LIMfTAPPLIES PER: _ POLICY I 1 JECTJ I LOC • _ ,_ __,t PRODUCTS-COMP/OP AGG , AUTOMOBILE [ — LIABILITY ANY AUTO ALL OWNED AUTOS j-i SCHEDULED I AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) $ $ - - ---- •- •- $ HIRED AUTOS ,w NON -OWNED AUTOS IF(S€'EFi YDAMAGE leer accident) $ $ x UMBRELLA LIAB EXCESS LIAR_ DED 1 1rRETENTION..$ _.I OCCUR X CLAIMS MADE . CH1.2016-16 07/01/15 07/01/16 EACH OOCURiiENCE AGGREGATE $ s ODO,O00 $ 5 000000 $ WORKERS COMPENSATION AND EMPLOYER$' LIABILITY YJN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory In NI-1) If yes, describe under DESCRIPTION OF OPERATIONS below N NfA E L. E.L. E.L. WC STATU- TORY LIMITS__ ..- - EACH ACCIDENT �lSEASE—EA RAP-0)TE DISEASE •- POLICY -.. LIMIT OTH- ER----. _ S_._. _ _,._.__......Y. t $ ..,._ �.. _ _.._.,.,__ •,_ • .-.- •-.-._..._.... ... $ A HOSPITAL PROFESSIONAL LIABILITY (CLAIMS a JIMSMADE)MASTERRETRODATE: 90 CHL1015-16 07J01/15 0't101/16 GENERAL AGGREGATE(Shared GL aggregate) EACH MEDICAL INCIDENT: $1,500,000 DESCRIPTION OF OPERATIONS/ LOCATIONS; VEHICLES (Attach ACORD 101, Addtlw aI Ramifies Schedule If more space le requ red) RE►:• NATIONAL CITY'S SAFE ROUTS TO SCHOOL (SRTS) PROGRAM. THE CITY OF NATIONAL CITY,lTS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES ARE ADDITIONAL INSUREDS .AS REQUIRED BY CONTRACT (TO EXTENT INSURABLE). CERTIFICATE HOLDER CANCELLATION CITY OF NATIONAL CITY C/O RISK MANAGER 1243 NATIONAL CITY BLVD. NATIONAL CITY„ CA 91950-4301 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE . x-su^ JAMES MCLAREN, ARTS% RISK SOLUWAG (BERMUDA), LTC AS MANAGERS OF CHILDREN' ACORD 25 (2010/05) ®1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 'ttbAitatibittik tworitibrastnehttaktitat...**Aitatom efittask: laflo uswif,to lowbitiutt okittit;84: ti*taitftirMilfidg*. AL 4.000caUkiittidtiNIN4S0 St.~AtibititigtLtiotbioo vaillidRaliffikT 60044001410,: .• Piet.tW fiflito itiAttfto* tom; Wow* dr.640000tilt OAR?. is ,arolookovito: PePi t1L iriagietkorx* ebUgat ywrittarkuttatO tP,Pfo. vitleilnsigarawamttowifwelfamtitabyMpolloyi :butt* with respattto 11011biaeitivAtitotoagatibamenduaterlikrarpr pen.:7,0,9rboicaitor fa4-104.awsio*Irtatattinsol Arfd:PltrtfqttleVieqtAittei3OTADOSA40003,0*.- " tAINSPAArdetgr.arld)67401 A** PU(SIMPOOIhtAnd,*01000.1*.atl1j1410'"event, JIM* Man F;ove'roge afforde*.arlY other !neared tgidde vtsfm, A11::.othar tarmeoeonclitions:androxitosionavtihegal6ileysernain vnattargea §Ig.neAr4:16 tfivt* OMAR 0.4Z /444164 tvaritig omsw; :04614tr* Perok.; .a.co;K: aztfekkvoit4ftahsi**) 1114 RADYCHI-04 DXKRIEGER ' 0.---�`�'� CERTIFICATE OF LIABILITY INSURANCE �""""� DAT2/3/2OIYYYY) 121312015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poilcy(les) must be endorsed. If SUBROGATION )8 WAIVED, subject to the terms and cond(tlons of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER License 4 0728293 Arthur J. Gallagher & Co. Insurance Brokers of CA., Inc. 506 N. Brand Boulevard, Suite 800 Glendale, CA 91203 CONTACT NAra£: Dolores Krieger PHONE 818 539-2300 FAx s: I xti; ( } tA/c, No;: (818) 539-2301 ADDRESS: INSURER(81 AFFORDING COVERAGE Y/UC# INSURER A ; Tr3'!919rS Property Casualty Co of America 25674 INSURED Rady Children's Hospital & Health Centeretal & Health Center . 3020 Children's Way MCS052 San Diego, CA 92123-4282 INSURER l . INSURER C: INSURER D: INSURER E : INSURER F : CERTIFICATE N THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN ISSUBJECT TOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS ILTR TYPE OF INSURANCE AD NSD WVD POLICY NUMBER IMMIOD/YYVY) (MMIDDIYYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE OCCUR DAMAGE TO RENTED PREMISES (Es occurrence) $ M ED EXP (Any one person) 3 PERSONAL & ADV INJURY $ GEHL AGGREGATE LIMIT APPLIES PER: POLICY T 1 1 LOC OTHER: GENERAL AGGREGATE $ PRODUCTS -COMP(OPAGG $ $ A AUTOMOBILE X X LIABILITY ANY AUTO AUTLL OS QED X AUTQSLED •BODILY NONOWNED AUTOS X 810-4G36821ATIL-15 11/01/2015 11/01/2016 COMBINED SINGLE LIMIT (t a accident) $ 1,000,000 eon LY INJURY (Per person) $ INJURY (Par accident) $ PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAE EXCESS LIAR _ OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' MAMMY Y1 N ALfYPROPRIETOR/PARTNER/EXECUTIVE (� OFFICERMMEM8ER EXCLUDED? f_ (Mandatory In NH) tf DESCRIPTION RIPTdescION Older RESL�PoPTION OF OPERATIONS below N 1A ITC2JUB425SB99216 11/01/2015 11/01/2016 X i PER i i ERH RI. FAnliArr:IDPNT x 1,000,00D1 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT 3 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more apace Is requrredi :co: Nat cna1 City's Safe Routes to School (SRTS) Program. The City of National City, its elected officials, officers, agents. and employees are added as additional insureds on the auto policy per form #CAT353. A waiver of subrogation In favor of the city Is Included per f0rm#WC2$0376. City of National City c/o Risk Manager 1243 National City Blvd. National City„ CA 91950-4301 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORED REPRESENTATIVE 61988-2014 ACORD COFIPORATION. All rights reserved. ACORD 26 (2014/01) The ACORD name and logo are registered marks of ACORD COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following; BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE --This endorsement broadens coverage. However, coverage for any Injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the ,extent that coverage is excluded or limited by such an endorsement. The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and Is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED ' E. SUPPLEMENTARY PAYMENTS — INCREASED Llivli T S F. HIRED AUTO — LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS G. WAIVER OF DEDUCTIBLE — GLASS PROVISIONS A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION 11— COVERED AUTOS LIABILITY COVERAGE: • . Any organization you newly acquire or torm dur- ing the policy period over which you maintain 50% or more•»ownership • interest -and-that- is• ifot--•-- •- separately insured for Business Auto Coverage. Coverage under this provision Is afforded only un- til the 180th day after you acquire or form the or- nanEzation or the end of the policy period, which- ever is earlier. BLANKET ADDITIONAL INSURED' The fullowing is added to Paragraph c. in A.1., Who Is An Insured, of 'SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi- tional Insured is an "insured" for Covered Autos Liability Coverage, but only for damages to which H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE — INCREASED LIMIT i, PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT J. PERSONAL PROPERTY K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL. ERRORS OR OMISSIONS CA T8•53 0215 this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An insured provision contained in Section II. EMPLOYEE HIRED AUTO . 1. The following is added to Paragraph A.1., Who Is.An Insured,. of SECTION_ II. —.COV ERED AUTOS LIAFILIT-y COVERAGE: An "employee" of yours is an "insured" while operating an "auto" hired or rented under a contract or agreement In an "employee's" name, with your permission, while performing. duties related to the 'conduct of your bust - rase; 2. The following replaces Paragraph b. in S.5:, Other. Insurance, of SECTION IV — BUSI- NESS AUTO CONDITIONS: b. - For Hired Auto Physical 'Damage Cover- age, the fallowing are deemed to be cov- ered "autos" you own: (1) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract In an :employee's" name, with your © 2015 The Travelers lndemnt r Company. All rights reserved. Page 1 of 4 includes copyrighted material of insurance Services Office, Inc. with its permission, k COMMERCIAL AUTO permission, while performing duties related to the conduct of your busi- ness. However, any "auto" that is leased, hired, rented er borrowed with a driver is not a covered "auto". D. EMPLOYEES AS INSURED The following is added to Paragraph A,1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any "employee" of yours is an "Insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS -- INCREASED LIMITS 1. The following replaces Paragraph A.2,a.(2), of SECTION 11 — COVERED AUTOS LIABIL- ITY COVERAGE: (2) Up to $3,000 for cost of bail bonds (in- cluding bonds for related traffic law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds. 2. The following replaces Paragraph A.2.a,(4), of SECTION 11— COVERED AUTOS LIABIL- ITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $5uu a day be- cause of time off from work. - HIRED ALTO — LIMITED WORLDWIDE COV- __... __,..._..........._RAGE The following replaces Subparagraph (5) in Para- graph B.7., Policy Period, Coverage Territory, of SECTION 1V — BUSINESS AUTO CONDI- TIONS: (5) Anywhere in the world, except any country' or jurisdiction while any trade sanction, ern, bargo, or similar regulation imposed by the United States of America applies to and pro- hibits the transaction of business with or within such country or jurisdiction, for Cov- ered Autos l..lebility Coverage for any covered "auto" that you lease, hire, rent or borrow without a driver for a period of 30 days or less and that is not an "auto" you lease, hire, rent or borrow• from any of your "employees", partners (if you are a partnership), members (if you are. a limited liability company) or members of their households. .' Page 2 of 4 (a) With respect to any claim made or 'suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Roc and Canada: (1) You must arrange to defend the "In- sured" against, and investigate or eat tle arty such claim or "suit" and keep us advised of all proceedings and ao- tions. (El) Neither you nor any other involved "insured" will make any settlement without our consent. (III) We may, at our discretion, participate in defending the "insured" against, or in the settlement of, any claim or (iv) We will reimburse the "insured" for sums that the "insured" legally must pay as damages because of "bodily Injury" or "property damage' to which this insurance applies, that the "in- sured" pays with our consent, but only up to the limit described in Para- graph C., Limits Of Insurance, of SECTION iI — COVERED AUTOS LIABILITY COVERAGE. (v) We will reimburse the "insured" for the reasonable expenses Incurred with our consent for your investiga- tion of such claims and your defense of the "insured" against any such "suit', but only up to and included Witch n...the -limit- de cribcd.,in. For. graph C., Limits Of insurance, of SECTION it COVERED AUTOS LIABILITY COVERAGE,- and not In addition to such limit. Our duty to make such payments ends when we have used uo the applicable limit of insurance in payments for damages, settlements ar defense expenses. (b) This Insurance is excess over any valid and collectible other insurance available to the "insured" whether primary, excess, contingent ar on any other basis. (c) This insurance is not a substitute for re- quired ,or compulsory insurance in any country outside the United States, its ter- ritories and possessions; Puerto Rico and Canada. ©2015 The Travelers Indemnity Company All rights reserved. CA T3 53 02 15 Includes copyrighted material of insurance Services Office, Inc. with Hs permission. You agree •tb maintain ail required or oompuisory insurance in any. such coon, try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in- surance requirements. (d) It is understood that we are not an admit- ted or authorized insurer outside the United States of America, its territories and possessions, Puerto Rico and Can- ada. We jassume no responsibility for the furnishing of certificates of insurance, or for compliance in any way with the laws of other countries relating to insurance. G, WAIVER OF DEDUCTIBLE — GLASS The following is added to Paragraph D., Deducti- ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. • H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE - INCREASED LIMIT The following replaces the last sentence of Para- graph A.4.b., Loss Of Use Expenses, of SEC- TiON III — PHYSICAL. DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day, to a maximum of $750 for any one "accident'. 1, PHYSICAL DAMAGE — TRANSPORTATION EXPENSES — INCREASED LIMIT The follbwing replaces the first sentence in Para- graph A.4.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL PROPERTY The following is added to Paragraph A.4., Cover- age Extensions, of SECTION Hi — PHYSICAL DAMAGE COVERAGE: Personal Property We will pay up to $400 for "loss" to wearing ap- parel and other personal property which is: (1) Owned by an. "insured"; and COMMERCIAL AUTO (2) In or on your covered "auto'. This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Property coverage. K. AIRBAGS ' . The following is added to Paragraph 8.3., Exclu- sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own. that in- flate due to a cause other than a cause of. "foss" set forth in Paragraphs A.1.b. and A.1.c., but only: a. If that "auto". is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and • c. The airbags were not intentfonaliy inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION !V— BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "loss' is known to: (a) You (if you are ah individual); (b) A partner (if you are a partnership); p (c) A member (if you'are a limited liability com- (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization);. or (a) Any "empioyee" authorized by you to give no- tice of the "accident' or "loss". M. BLANKET WAIVER OF SUBROGATION • The following replaces Paragraph A.5., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — EUS1?NESS AUTO CONDI- TIONS: 5. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex- tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of operations contemplated by CA T3 53 02 15 © 2015 The Travelers indemnity Company. AH rights reserved. Page 3 of 4 Includes copyrighted material of insurance Services Office, Inc. with lts permission. COMMERCIAL AUTO such contract. The waiver applies only to the person or organization designated in such contract. N. UNINTENTIONAL ERRORS OR OMISSIONS The following is added to Paragraph 8,2., Con- cealment, Misrepresentation, Or Fraud, of SECTION IV — BUSINESS AUTO CONDITIONS: • The unintentional omission of, or unintentional error in, any information given by you shall not prejudice you rights under this insurance. How- ever this provision does not affect our right to col- iect additional premium or exercise our tight cf cancellation or non -renewal. Page 4 of 4 ©2015 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of insurance Services Office, Inc. with 1ta permission. CAT3530215 .4isak TRAVELER$ ofttlet(a. squat: 4tAir1TpROL: CT: 04:10 WORKERS:COMPENSATION NSIO ENIPLOYERS:uoturoopple twotsemot Wo.49:0a,to poLtprN u. ER: (m.242,5§000,4--15) WAIVER: °FOUR:RIGHT TO,RECOVER.FROM OTHERS ENDORSEMENT CAUFORMA iBLANKET WAIVER) We 4avo..the rightsto, reeover ogr Oityrnonwtron.finy000.11able gir.so.lnjoo bov:oid by this..064o8f. *.i401 not- enfOrCeo4r rilhtegeitietthel:persqh-ekOrgellipatip.0•1140$0i:th:thticgOetigititi The od.0104.1 pre.thitire• for tb4 ?s.t.10.040-P1O..ot shagne 00mOnordlon prerniun •SOheFtqle Person.or OrgarilzailOrt ANY PERSON OR O.RAANIA:170k1 rap WHIH THE INSLREP HAS AGRE4b BY WRIVTEN CONTRACT ti`XE014T..b PRIDS3 TO LOSS TCJ PArsasK:ThZS WAIVER:, job Descriplipn This.endorsornent u.bsogeSAne Ooliory.to..#hiOrl tiffsi00: 'Is:erfootlye-On: tbit OW issued on!ess:othe.rwKe: '(The information bolow roquired only wilen:::20.1Wen4orAtment* 10410 st.**it40(t:0 preOngiOli of . . • the 4;10.00Y;) • Endorsement ffeetve Polley NO, En�orsment Nos insured Prerrtlum ihsurattte.Ctithpany tetuntersilene4bY wiritoirts690 :I 4;$6-1: 4i 1ST ASSION4 Pato-1 tif CC/CDC-HA Agenda 2/16/2016 — Page 32 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to enter into an Agreement with the Sweetwater Union High School District for partial funding of the School Resource Officer Program. The City of National City will be reimb CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to enter into an Agreement with the Sweetwater Union High School District for partial funding of the School Resource Officer Program. The City of National City will be reimbursed $84,000 for FY2016 and $84,000 for FY2017 by the Sweetwater Union High School District, for a two-year total of $168,000 for Police School Resource Officer Services. PREPARED BY: Manuel Rodriguez, Chief of Police DEPARTMENT: Police PHONE: (619) 336-4510 APPROVED BY: EXPLANATION: The National City Police Department currently assigns two police officers as School Resource Officers (SROs) as their primary duties to provide police services to the Sweetwater Union High School District and the National School District. School Resource Officers provide specialized campus security and general law enforcement services to the public schools located in National City. The salaries and benefits for the police officers are funded by a joint agreement between the Sweetwater Union High School District, National School District, and the City of National City. The proposed Agreement with the Sweetwater Union High School District would be effective and retroactive from July 1, 2015 through June 30, 2017 upon the mutual extension authorized and executed by both Parties. Approval of the resolution would authorize the Mayor to enter into an Agreement with the Sweetwater Union High School District in order to continue to share the costs of the School Resource Officer Program. $82,825 currently is appropriated for the personnel costs of program; however consistent with City practice, this total does not include costs associated with labor negotiations, as negotiations with the Police Officer's Association had not yet begun at the time the current budget had been adopted. If necessary, a supplemental appropriation for the program's costs will be requested as part of the mid -year budget review. FINANCIAL STATEMENT: APPROVED: `7/G,an4 ,{ Finance ACCOUNT NO. APPROVED: MIS ,Revenue: 001-11108-3467 FY16 $84,000 / FY17 $84,000 Expenditure: 001-411-108-* ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Agreement between the City of National City and the Sweetwater Union High School District Exhibit ''A" Scope of Services AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND SWEETWATER UNION HIGH SCHOOL DISTRICT THIS AGREEMENT is entered into by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and the SWEETWATER UNION HIGH SCHOOL DISTRICT, a public entity and school district (hereinafter the "DISTRICT"). RECITALS WHEREAS, the CITY and DISTRICT (collectively referred to as the "Parties") desire to provide a safe, secure, and orderly teaching and learning environment for all students and staff within Sweetwater Union High School District and the City of National City by protecting life and property. WHEREAS, the Parties have decided to undertake responsibilities and expectations to achieve mutual goals and objectives to protect the teaching and learning environment. WHEREAS, the Parties agree to work together to provide the presence of a police officer, based on availability as determined by the CITY, on campus to help maintain a secure environment in and around the schools. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The CITY and the DISTRICT agree to perform the services set forth as attached in the SCOPE OF SERVICES, attached as "Exhibit A" hereto, in accordance with all terms and conditions contained herein. To the extent that there are any inconsistencies between this Agreement and "Exhibit A", this Agreement controls. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on July 1, 2015. The duration of this Agreement is for the period of July 1, 2015 through June 30, 2016. Completion dates or time durations for specific portions of the Project are set forth in Exhibit "A". This Agreement may be extended for an additional period of one (1) year upon the written approval of the Parties. The mutual extension may be authorized and executed on behalf of the CITY by Chief of Police, Manuel Rodriguez and on behalf of the DISTRICT by Chief Financial Officer Karen Michel. 3. PROJECT COORDINATION AND SUPERVISION. The Community Services Sergeant hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The DISTRICT hereby assigns the Director of Student Support to provide supervision and have overall responsibility for the progress and execution of this Agreement for the DISTRICT. 4. COMPENSATION AND PAYMENT. The total compensation from the DISTRICT to the CITY shall be the flat fee of eighty-four thousand dollars ($84,000) for the period of July 1, 2015 through June 30, 2016, and eighty-four thousand dollars ($84,000) for the period of July 1, 2016 through June 30, 2017 upon the mutual extension authorized and executed by the Parties described in section 2 of this Agreement. The District shall pay the City eighty- four thousand dollars ($84,000) for the period of July 1, 2015 through June 30, 2016, upon invoicing, following execution of the agreement and ratification by the Board of Trustees. 5. ACCEPTABILITY OF WORK. Either party may request an informal meeting to discuss any concern regarding compliance with the Roles and Responsibilities listed in Exhibit "A". Parties agree to conduct such meeting no later than 10 working days after the request. 6. INDEPENDENT CONTRACTOR. Both Parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the DISTRICT nor the DISTRICT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemployment, or workers' compensation insurance. Neither this Agreement nor any interest herein may be assigned by the DISTRICT without the prior written consent of the CITY. 7. CONTROL. Neither the DISTRICT nor its officers, agents, or employees shall have any control over the conduct of the CITY or any of the CITY'S employees, except as herein set forth, and the CITY or the CITY'S agents, servants, or employees are not in any manner agents, servants, or employees of the DISTRICT, it being understood that the CITY, its agents, servants, and employees are as to the DISTRICT wholly independent. 8. NON-DISCRIMINATION PROVISIONS. The DISTRICT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The DISTRICT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The DISTRICT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 9. CONFIDENTIAL INFORMATION. The Parties may from time to time communicate between or amongst each other, or be in possession of, certain confidential information. Such confidential information shall not be disclosed unless authorized by federal, state or local law. Upon receipt of any request for confidential information by a third party, the Parties agree to advise each other of such request and their subsequent response to such request. 2015 Agreement City of National City and 2 Sweetwater Union HS District The Parties are each subject to the Public Records Act and this provision is not intended to impede or impair the requirements or obligations under that Act. 10. NO INDEPENDENT BASIS FOR LIABILITY. Nothing herein shall create, by this or other understanding between the parties, an independent basis for liability of the City to either the District or to a third party for failing to respond or for responding to a call for police services in a dilatory or negligent manner. The City's liability, if any it may have, shall be that as determined by law without regard to the existence of this Agreement. 11. WORKERS' COMPENSATION. The DISTRICT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the DISTRICT under this Agreement. 12. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the Parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the Parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the Parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 13. TERMINATION. A. This Agreement may be terminated with or without cause by either Party. Termination without cause shall be effective only upon 60-day's written notice to either Party. During said 60-day period the CITY shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by either Party for cause in the event of a material breach of this Agreement, misrepresentation by the other party in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the Agreement. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the either Party as provided for herein. 2015 Agreement City of National City and 3 Sweetwater Union HS District 14. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Chief of Police National City Police Department City of National City 1200 National City Boulevard National City, CA 91950-4301 To DISTRICT: Chief Financial Officer Sweetwater Union High School District 1130 Fifth Avenue Chula Vista, CA 91911-2896 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 15. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this 2015 Agreement City of National City and 4 Sweetwater Union HS District Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. 2015 Agreement City of National City and 5 Sweetwater Union HS District IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY SWEETWATER UNION HIGH SCHOOL DISTRICT By: Ron Morrison, Mayor By: (Name) APPROVED AS TO FORM: (Print) Claudia Gacitua Silva City Attorney APPROVED AS TO FORM: Jennifer Carbuccia (Title) By: (Name) (Print) General Counsel (Title) 2015 Agreement City of National City and 6 Sweetwater Union HS District EXHIBIT A SCOPE OF SERVICES MISSION STATEMENT: It is the mission of the Sweetwater Union High School District in concert with the National City Police Department to provide a safe, secure, orderly teaching and learning environment for all students and staff within the Sweetwater Union High School District and the City of National City by protecting life and property. Ensuring the safety of students and staff on school campuses in National City is a priority to the school administration and the Police Department. Campus security will be increased by the presence of police officers who will interact with the students in both a positive and proactive manner. Police officers on campus will help improve relations between the Police Department and the youth of the community. Police officer availability shall be determined at the sole discretion of the Chief of Police of the National City Police Department. As a result, the Sweetwater union High School District and the City of National City Police Department agree to undertake the following responsibilities and expectations to achieve these mutual objectives: A. SCHOOL DISTRICT'S ROLE AND RESPONSIBILITY: 1. Ensure student welfare portal to portal; 2. Develop procedures to handle campus safety issues; 3. Develop emergency response procedures; 4. Develop a School Safety Plan; 5. Establish and follow procedures for referring School Resource Officer involvement; and 6. Cooperate with and support in a proactive manner with the City of National City Police Department School Resource Officers' efforts to work with students, school personnel, parents and the community. B. SCHOOL RESOURCE OFFICERS' ROLE AND RESPONSIBILITY: 1. To provide prevention/intervention by: a. Providing a visible uniform police officer presence on the campuses of the Sweetwater Union High School District located in National City. b. Developing classroom and faculty presentations related to the youth and the law when requested. c. Attending parent conferences/meetings as available. d. Attending Student Attendance Review Board (S.A.R.B.) meetings. e. Scheduling security activities as needed. 2015 Agreement City of National City and 7 Sweetwater Union HS District J. f. Respond to all law enforcement related matters as they occur during regular school hours when available. g. Attend various sporting events and school activities as needed for proactive enforcement and interaction. Any overtime that is required for any events, activities, meetings, etc., will be paid for by the District per the MOU. h. Documenting all incidents of crime as per Department regulations. i. Assisting with developing and revision school security procedures and emergency response drills. Assisting the school's safety committee in developing the School Safety Plan. 2. To continue to work with: a. Community agencies; and b. Parent/teacher groups as needed throughout the affected schools. 3. Liaison with National City Police Department personnel who are investigating criminal investigations or criminal activity within the affected schools. 4. Continue to work with school staff and District personnel in matters of mutual concern such as: a. Education and Training b. Prevention and intervention in the areas of alcohol and drug use on campus c. Safety of students and staff on campus d. Gang -related violence and crime e. Campus intrusion, and loss and/or damage to property C. SPAN OF CONTROL/JURISDICTION: Prevention/ education/ training/ proactive activities will take place at Sweetwater High School, Granger Junior High School, and National City Middle School located in the City of National City. The officers will remain under the direction and control of the National City Police Department. 2015 Agreement City of National City and 8 Sweetwater Union HS District D. RESOURCE: Resource and local management will be coordinated at: Chief Financial Officer Sweetwater Union High School District 1130 Fifth Avenue Chula Vista, CA 91911-2896 Chief of Police National City Police Department 1200 National City Boulevard National City, CA 91950 E. COST: One (1) officer will be funded jointly by the National City School District and the Sweetwater Union High School District and one (1) officer will be funded by City of National City Police Department. The Sweetwater Union High School District will contribute to this effort as set forth in Section 4 of the Agreement. If the Agreement is canceled as herein permitted, the City shall return forthwith to the District, the portion of such payment allocable to the period of the term subsequent to the effective date of cancellation. The total compensation from the DISTRICT to the CITY shall be the flat fee of eighty-four thousand dollars ($84,000) for the period ofJuly 1, 2015 through June 30, 2016, and eighty-four thousand dollars ($84,000) for the period ofJuly 1, 2016 through June 30, 2017, upon the mutual extension authorized and executed by the Parties described in section 2 of this Agreement. The District shall pay the City eighty-four thousand dollars ($84,000) for the period ofJuly 1, 2015 through June 30, 2016, upon invoicing, following execution of the agreement and ratification by the Board of Trustees. The District shall pay the City eighty-four thousand dollars ($84,000) for the period ofJuly 1, 2016 through June 30, 2017, after the mutual extension is authorized and executed by the Parties described in section 2 of this Agreement and upon invoicing, following execution of the agreement and ratification by the Board of Trustees. 2015 Agreement City of National City and 9 Sweetwater Union HS District CC/CDC-HA Agenda 2/16/2016 — Page 43 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute the second amendment to the software maintenance agreement with Northrop Grumman Systems Corporation in the total not -to -exceed amount of $12,765.00 to continue s CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. — ITEM TITLE: Resolution of the City Cnuneil of the city of Natinnal City authorizing the Mayor to execute the second amendment to the software maintenance agreement with Northrop Grumman Systems Corporation in the total not -to -exceed amount of $12,765.00 to continue supporting the Law Enforcement Records Management System through February 29, 2016. PREPARED BY: Ron Williams PHONE: 619-336-4373 EXPLANATION: The Law Enforcement Records Management System (RMS) provides National City Police Department with real-time electronic records related to crime and arrest reports. The RMS data is processed and uploaded to the San Diego Area Regional Justice Information System (ARJIS). Northrop Grumman Systems Corporation has been the RMS software support provider for sixteen years. Northrop Grumman Systems Corporation will no longer provide on -going software maintenance and support for the current version of the Law Enforcement Records Management System (RMS) after February 29, 2016. The City of National City will be transitioning to a new RMS software support vendor (Cohero) on March 1, 2016. FINANCIAL STATEMENT: ACCOUNT NO. 629-417-082-281-0000 DEPARTMENT: Administrative -Services APPROVED BY: APPROVED: t i / APPROVED: ENVIRONMENTAL REVIEW: This is not a project, and therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance Is STAFF RECOMMENDATION: Staff recommends Council award the contract to Northrop Grumman Systems Corporation. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment 1: 2nd Amendment Attachment 2: 1' Amendment Amendment No. 2 to the Agreement between the City of National City (Customer) and Northrop Grumman Systems Corporation This Second Amendment to the Northrop Grumman Master Maintenance Agreement (the "Agreement") for Customer's Records Management System (RMS) Software Maintenance is made and entered between the City of National City ("Customer") and Northrop Grumman Systems Corporation ("NGSC"), a Delaware Corporation, acting through Northrop Grumman Information Systems sector, Civil Division. The Agreement was amended by a First Amendment on December 2, 2014. Customer and NGSC agree as follows: 1. Effective December 2, 2015, the term of the Agreement shall be extended for three (3) months through February 29, 2016 as described on Exhibit "A" hereto. 2. Customer shall pay the amounts labeled "Total Due" per the Price and Payment Schedule, Exhibit "A" attached. Payment shall be made by the Customer within 30 days of the receipt of an invoice from Northrop Grumman. 3. All other Terms and Conditions of the Agreement, except as specifically changed hereby, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this amendment, the day and year written below. The City of National City: Northrop Grumman Systems Corporation: Signature of Authorized Representative Sue Jun Contracts Administrator Printed Name Date Title Date Document prepared 12/22/15 Amd2_1215 1 Amendment No. 2 to the Agreement between the City of National City (Customer) and Northrop Grumman Systems Corporation EXHIBIT "A" Price and Payment Schedule: Period No. 7 — December 2, 2015 — February 29, 2016 NG Software Maintenance: Records Management System (RMS) Total Due, Period 7 $12,765.00 $12,765.00 Document prepared 12/22/15 Amd2_1215 2 Amendment No. 1 to the Agreement between the City of National City (Customer) and Northrop Grumman Systems Corporation WHEREAS, the Customer and Northrop Grumman Information Technology, Inc. (NGIT) entered into an Agreement effective December 2, 2009, whereby Northrop Grumman Information Technology, Inc. was to provide the Customer's Records Management System (RMS) maintenance service; and WHEREAS, Northrop Grumman Information Technology, Inc. has merged with and into its parent company Northrop Grumman Systems Corporation ("Northrop Grumman"), a Delaware corporation, acting through Northrop Grumman Information Systems sector, Cyber Solutions Division, with an office at 7555 Colshire Drive, McLean, VA 22102; and WHEREAS, the Customer desires to extend the term of the contract for additional three (3) years period under the Scope of the Agreement and amend the Price and Payment schedule to the Agreement; and WHEREAS, Northrop Grumman has agreed to extend the term of the contract for additional three (3) years period under the Scope of the Agreement and amend the Price and Payment schedule to the Agreement; NOW, therefore, it is agreed as follows: 1. Effective December 2, 2014, the term of the agreement shall be extended for additional three (3) years through December 1, 2017 as described on Exhibit A hereto. 2. All other Terms and Conditions of the Agreement, except as specifically changed hereby, shall remain in full force and effect. Document prepared 5/20/14 Amd1_0514 1 Amendment No. 1 to the Agreement between the City of National City (Customer) and Northrop Grumman Systems Corporation IN WITNESS WHEREOF, the parties hereto have executed this amendment, the day and year written below. The Cit ational City S' ature o Author tentative Ron Morrison Printed Name Maynr faramhar 7, 9014 Title Date Northrop Grumman Systems Corporation Sue Jun Contracts Administrator Date J Kouri ontracts Manager // 7/20/K Date Document prepared 5/20/14 Amdl_0514 2 Amendment No. 1 to the Agreement between the City of National City (Customer) and Northrop Grumman Systems Corporation EXHIBIT "A" Price and Payment Schedule: Period No. 6 — December 2, 2014 — December 1, 2015 NG Software Maintenance: Records Management System (RMS) Total Due, Period 6 Period No. 7 — December 2, 2015 — December 1, 2016 NG Software Maintenance: Records Management System (RMS) Total Due, Period 7 Period No. 8 — December 2, 2016 — December 1, 2017 NG Software Maintenance: Records Management System (RMS) Total Due, Period 8 Document prepared 6/12/14 $48,612.00 $48,612.00 $51,060.00 $51,060.00 $53,613.00 $53,613.00 Amd 1 RMS_0614 3 CC/CDC-HA Agenda 2/16/2016 — Page 50 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute a software maintenance agreement with Cohero in the total not -to -exceed amount of $104,000 to support the Northrop Grumman Law Enforcement Records Management Syst CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a software maintenance agreement with Cohero in the total not -to -exceed amount of $104,000 to support the Northrop Grumman Law Enforcement Records Management System. PREPARED BY: Ron Williams DEPARTMENT: Admini trative-yervices PHONE: 619-336-4373 APPROVED BY: EXPLANATION: The Law Enforcement Records Management System (RMS) provides National City Police Department with real-time electronic records related to crime and arrest reports. The RMS data is processed and uploaded to the San Diego Area Regional Justice Information System (ARJIS). Northrop Grumman Systems Corporation will no longer provide on -going software maintenance and support for the current RMS version after February 29, 2016. National City is in the process of upgrading to San Diego County NetRMS records management system. In the interim, support for the current Northrop Grumman Law Enforcement Records Management System is necessary. Cohero is a public safety software technology company with expertise in supporting Computer Aided Dispatch (CAD), Law Enforcement Records Management Systems, Mobile and 911 Systems. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. 629-417-082-281-0000 APPROVED: ENVIRONMENTAL REVIEW: This is not a project, and therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends Council award the contract to Cohero. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment 1: Contract AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COHERO THIS AGREEMENT is entered into by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COHERO, a sole proprietorship (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide support for existing Northrop Grumman RMS, AFR, Revision Manager, ILink and ARJIS interfaces, applications and modules. WHEREAS, the CITY has determined that the CONTRACTOR is a public safety technology provider and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on March 1, 2016. The duration of this Agreement is for one year, the period of March 1, 2016 through February 28, 2017. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings specified in Exhibit "A" to keep staff and City Council advised of the progress on the Project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 15% from the base amount. 4. PROJECT COORDINATION AND SUPERVISION. Ron Williams hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Brad Laabs thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The total compensation to CONTRACTOR for providing the services set forth herein shall not exceed a one-time cost of $104,000. The total cost for all work described in Exhibit "A" shall not exceed the schedule given in Exhibit "A" (the Base amount) without prior written authorization from the IT Manager. Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The City shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the City cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the City or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the City shall each prepare a report which supports their position and file the same with the other party. The City shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR City's Standard Agreement City of National City and Revised 2015 2 (name of company) shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each City's Standard Agreement City of National City and Revised 2015 3 (name of company) of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. City's Standard Agreement City of National City and Revised 2015 4 (name of company) 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers and employees, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suites, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR' S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers, or employees. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, and employees from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. City's Standard Agreement City of National City and Revised 2015 5 (name of company) 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following checked insurance policies: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $2,000,000 per occurrence and $4,000,000 aggregate, covering all bodily injury and property damage arising out of its operations under this Agreement. The policy shall name the CITY and its officers, agents and employees as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the City. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. Insurance shall be written with only California admitted companies that hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non - admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. H. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. City's Standard Agreement City of National City and Revised 2015 6 (name of company) I. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for City's Standard Agreement City of National City and Revised 2015 7 (name of company) any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Ron Williams IT Manager MIS City of National City 1243 National City Boulevard National City, CA 91950-4301 To CONTRACTOR: Bard Laabs President/Chief Architect Cohero 3912 Georgia Street San Diego, CA 92103 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform City's Standard Agreement City of National City and Revised 2015 8 (name of company) services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 22 by the CONTRACTOR. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. City's Standard Agreement City of National City and Revised 2015 9 (name of company) F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Ron Morrison, Mayor COHERO (Corporation — signatures of two corporate officers required) (Partnership — one signature) (Sole proprietorship — one signature) By: Dated: (Name) (Print) APPROVED AS TO FORM: (Title) Dated: City's Standard Agreement City of National City and Revised 2015 10 (name of company) Claudia Gacitua Silva City Attorney By: (Name) (Print) (Title) Dated: City's Standard Agreement City of National City and Revised 2015 11 (name of company) EXHIBIT A National City Police Department RMS & AFR Support Proposal cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Cohero is pleased to present the following proposal to the National City Police Department for the support of your existing RMS and AFR systems. We believe we can provide outstanding support and personalized service while keeping the systems running smoothly. Cohero is uniquely qualified to provide you with continuity of operations. Cohero staff has years of experience working with these systems and your agency. We are passionate about supporting our law enforcement clients. While we understand you are in the process of moving to another system, we are eager to ensure the continued longevity of your RMS & AFR systems as long as you need them. Direct contact with engineers will ensure agile response to your needs, bypassing unwanted layers of help desk and project management. If you are able to supply us with source code, we can modify the applications directly to resolve issues or implement minor enhancements; otherwise, even without access to the source code, we have demonstrated the ability to support the applications through workarounds, shims and alternatives. Cohero will provide 1 year of support for your existing RMS and AFR systems include the following: • RMS • AFR • Revision Manager • 'Link and ARJIS interfaces Our proposal is intended to include the same applications and modules supported by your current provider. However, we will not support any product or module that has been delivered as a beta, prototype, or in a similar non production -ready state. Thank you for the opportunity to make this proposal. Please let us know if you have any questions or concerns we can address about this proposal or the services we offer. OPERATIONAL SUPPORT Cohero will provide operational support for non -routine server issues, or problems affecting multiple client workstations or end users. The expectation is that City IT staff will continue to respond to routine operational issues, as well as issues affecting an individual workstation or end -user. Cohero will provide backup support if City IT staff is unable to resolve the issues on their own. We'll keep the current systems and functionality working. The support will include: • Continuity of operations o 8x5 telephone and remote access support through customer -provided VPN January 8, 2016 Page I 1 EXHIBIT A National City Police Department RMS & AFR Support Proposal o After hours, on -call support for critical issues • Direct access to engineers cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com o City to identify primary IT contacts responsible for triaging all issues and contacting Cohero for support • Response to system operational issues, including: o Data and database issues, including stored procedures and triggers o Stuck/missing AFR reports that cannot be resolved by local IT staff o Systemic iLink issues affecting upload of AFR or other data to RMS o System errors and exceptions o Interface problems o Assistance with system (hardware) failure recovery and restoration ■ Customer will continue to support hardware and operating systems and perform backups • Address application issues o Best efforts to address application problems ■ Without modification to source code, when feasible and/or when source code is not available ■ If source code changes are required to address application problems and source code is available, Cohero may modify and deploy updated applications o Identify and implement workarounds o Replace stored procedures and triggers o Minimize the impact of exceptions TIME & MATERIALS SERVICES Unexpected requirements come up frequently in a public safety setting, whether for reasons of emergency response, new initiatives or in support of the community. Should the City have requirements January 8, 2016 Page 12 EXHIBIT A National City Police Department RMS & AFR Support Proposal cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com extending beyond those provided under our support agreement, Cohero will make our services available on a time and materials (T&M) basis. T&M services can be used to help find alternatives to issues with your current systems, create new reports or enhance functionality through new development. Some of our clients have found it convenient to add an optional 'not -to -exceed' allowance to their support agreement to cover an allocation of T&M hours, using and paying for these hours only as required. This approach means no additional contracts or change orders when you need something special or on the quick. These are not "pre -paid" hours — they are simply available in reserve, used only with the approval of designated City staff, and billed only if used. The rate for these services is: • $150 per hour, in the first year of the agreement o Annual escalation thereafter o Only when pre -authorized by the City • Travel, labor and materials at actual cost o Only when pre -authorized by the City T&M services at the quoted rate are available only in combination with an active support agreement. Please understand that T&M services are provided on a time -available basis. January 8, 2016 Page 1 3 EXHIBIT A National City Police Department RMS & AFR Support Proposal SUMMARY OF PROPOSED SERVICES cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Continuity of operations 8x5 telephone support After-hours support for critical issues Access to engineers Direct access for primary IT contacts System operational issues Server issues Issues affecting multiple workstations Individual workstation issues (after City best effort) Issues affecting multiple users Individual user/report issues (after City best effort) Systemic iLink issues Individual iLink issues (after City best effort) UCR issues v v Application issues Best effort resolution Workarounds, DB procedures/triggers Minimize impact of exceptions Time and materials / Extra services New reports & capabilities On -demand services Hours can be included in agreement & used only when/if needed Note: Elements in this table are summarized for brevity. Refer to complete details of offering elsewhere in this proposal. January 8, 2016 Page 14 EXHIBIT A National City Police Department RMS & AFR Support Proposal REFERENCES cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Our focus at Cohero is to delight our customers with responsive and personal service. Our founders have a longstanding attachment to law enforcement, and our long-term goal is to maintain those small company personal connections, as opposed to seeking rapid growth. Although we have an established relationship with the City through a previous project, we encourage you to contact the other RMS/AFR sites we currently support to gain insight into the outstanding quality of service we seek to provide. Agency Contact Alternate Contact Coronado CA Police Department Cmdr. Jesus Ochoa jochoa@coronado.ca.us (619) 522-7372 Loveland CO Police Department Sacramento County CA Sheriff's Department Vacaville CA Police Department Kim Pals, Records Manager kim.pals@cityofloveland.org (970) 962-2242 Kevin Bell, Project Manager kbell@sacsheriff.com (916) 874-4267 Sgt. Adam Senf, IT Coordinator asenf@cityofvacaville.com (707) 449-5245 John Britto, IT Analyst jbritto@sacsheriff.com (916) 874-8641 Chief John Carli jcarli@cityofvacaville.com (707) 449-5220 January 8, 2016 Page 1 5 EXHIBIT A cohero 3912 Georgia St., San Diego, CA 92103 QUOTE FOR: Ron Williams National City Police Department 1200 National City Blvd National City, CA 91950 (866) 270-1983 info@cohero.com www.cohero.com QUOTE QUOTE: 2016-001 DATE: 1/8/16 Valid for 90 Days TERMS: Net 30 Description Qty Total Standard Support Services 3 months AFR/RMS Support Services Includes support for the following applications/modules: - RMS - AFR - Revision Manager - iLink and ARJIS Interfaces ALTERNATIVE PAYMENT OPTIONS - 12 Months: $ 104,000 - 6 Months: $ 52,000 Please refer to the proposal for a complete description of the services proposed. 4 26,000.00 c TOTAL: $104,000.00 If you have any questions, please contact the Cohero team at info@cohero.com or (866) 270-1983 THANK YOU FOR YOUR BUSINESS! EXHIBIT A National City Police Department RMS & AFR Support Proposal cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Cohero is pleased to present the following proposal to the National City Police Department for the support of your existing RMS and AFR systems. We believe we can provide outstanding support and personalized service while keeping the systems running smoothly. Cohero is uniquely qualified to provide you with continuity of operations. Cohero staff has years of experience working with these systems and your agency. We are passionate about supporting our law enforcement clients. While we understand you are in the process of moving to another system, we are eager to ensure the continued longevity of your RMS & AFR systems as long as you need them. Direct contact with engineers will ensure agile response to your needs, bypassing unwanted layers of help desk and project management. If you are able to supply us with source code, we can modify the applications directly to resolve issues or implement minor enhancements; otherwise, even without access to the source code, we have demonstrated the ability to support the applications through workarounds, shims and alternatives. Cohero will provide 1 year of support for your existing RMS and AFR systems include the following: • RMS • AFR • Revision Manager • 'Link and ARJIS interfaces Our proposal is intended to include the same applications and modules supported by your current provider. However, we will not support any product or module that has been delivered as a beta, prototype, or in a similar non production -ready state. Thank you for the opportunity to make this proposal. Please let us know if you have any questions or concerns we can address about this proposal or the services we offer. OPERATIONAL SUPPORT Cohero will provide operational support for non -routine server issues, or problems affecting multiple client workstations or end users. The expectation is that City IT staff will continue to respond to routine operational issues, as well as issues affecting an individual workstation or end -user. Cohero will provide backup support if City IT staff is unable to resolve the issues on their own. We'll keep the current systems and functionality working. The support will include: • Continuity of operations o 8x5 telephone and remote access support through customer -provided VPN January 8, 2016 Page I 1 EXHIBIT A National City Police Department RMS & AFR Support Proposal o After hours, on -call support for critical issues • Direct access to engineers cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com o City to identify primary IT contacts responsible for triaging all issues and contacting Cohero for support • Response to system operational issues, including: o Data and database issues, including stored procedures and triggers o Stuck/missing AFR reports that cannot be resolved by local IT staff o Systemic iLink issues affecting upload of AFR or other data to RMS o System errors and exceptions o Interface problems o Assistance with system (hardware) failure recovery and restoration ■ Customer will continue to support hardware and operating systems and perform backups • Address application issues o Best efforts to address application problems ■ Without modification to source code, when feasible and/or when source code is not available ■ If source code changes are required to address application problems and source code is available, Cohero may modify and deploy updated applications o Identify and implement workarounds o Replace stored procedures and triggers o Minimize the impact of exceptions TIME & MATERIALS SERVICES Unexpected requirements come up frequently in a public safety setting, whether for reasons of emergency response, new initiatives or in support of the community. Should the City have requirements January 8, 2016 Page 12 EXHIBIT A National City Police Department RMS & AFR Support Proposal cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com extending beyond those provided under our support agreement, Cohero will make our services available on a time and materials (T&M) basis. T&M services can be used to help find alternatives to issues with your current systems, create new reports or enhance functionality through new development. Some of our clients have found it convenient to add an optional 'not -to -exceed' allowance to their support agreement to cover an allocation of T&M hours, using and paying for these hours only as required. This approach means no additional contracts or change orders when you need something special or on the quick. These are not "pre -paid" hours — they are simply available in reserve, used only with the approval of designated City staff, and billed only if used. The rate for these services is: • $150 per hour, in the first year of the agreement o Annual escalation thereafter o Only when pre -authorized by the City • Travel, labor and materials at actual cost o Only when pre -authorized by the City T&M services at the quoted rate are available only in combination with an active support agreement. Please understand that T&M services are provided on a time -available basis. January 8, 2016 Page 1 3 EXHIBIT A National City Police Department RMS & AFR Support Proposal SUMMARY OF PROPOSED SERVICES cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Continuity of operations 8x5 telephone support After-hours support for critical issues Access to engineers Direct access for primary IT contacts System operational issues Server issues Issues affecting multiple workstations Individual workstation issues (after City best effort) Issues affecting multiple users Individual user/report issues (after City best effort) Systemic iLink issues Individual iLink issues (after City best effort) UCR issues v v Application issues Best effort resolution Workarounds, DB procedures/triggers Minimize impact of exceptions Time and materials / Extra services New reports & capabilities On -demand services Hours can be included in agreement & used only when/if needed Note: Elements in this table are summarized for brevity. Refer to complete details of offering elsewhere in this proposal. January 8, 2016 Page 14 EXHIBIT A National City Police Department RMS & AFR Support Proposal REFERENCES cohero 3912 Georgia Street, San Diego, CA 92103 858.777.1983 • info@cohero.com • cohero.com Our focus at Cohero is to delight our customers with responsive and personal service. Our founders have a longstanding attachment to law enforcement, and our long-term goal is to maintain those small company personal connections, as opposed to seeking rapid growth. Although we have an established relationship with the City through a previous project, we encourage you to contact the other RMS/AFR sites we currently support to gain insight into the outstanding quality of service we seek to provide. Agency Contact Alternate Contact Coronado CA Police Department Cmdr. Jesus Ochoa jochoa@coronado.ca.us (619) 522-7372 Loveland CO Police Department Sacramento County CA Sheriff's Department Vacaville CA Police Department Kim Pals, Records Manager kim.pals@cityofloveland.org (970) 962-2242 Kevin Bell, Project Manager kbell@sacsheriff.com (916) 874-4267 Sgt. Adam Senf, IT Coordinator asenf@cityofvacaville.com (707) 449-5245 John Britto, IT Analyst jbritto@sacsheriff.com (916) 874-8641 Chief John Carli jcarli@cityofvacaville.com (707) 449-5220 January 8, 2016 Page 1 5 EXHIBIT A cohero 3912 Georgia St., San Diego, CA 92103 QUOTE FOR: Ron Williams National City Police Department 1200 National City Blvd National City, CA 91950 (866) 270-1983 info@cohero.com www.cohero.com QUOTE QUOTE: 2016-001 DATE: 1/8/16 Valid for 90 Days TERMS: Net 30 Description Qty Total Standard Support Services 3 months AFR/RMS Support Services Includes support for the following applications/modules: - RMS - AFR - Revision Manager - iLink and ARJIS Interfaces ALTERNATIVE PAYMENT OPTIONS - 12 Months: $ 104,000 - 6 Months: $ 52,000 Please refer to the proposal for a complete description of the services proposed. 4 26,000.00 c TOTAL: $104,000.00 If you have any questions, please contact the Cohero team at info@cohero.com or (866) 270-1983 THANK YOU FOR YOUR BUSINESS! CC/CDC-HA Agenda 2/16/2016 — Page 75 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - National City Host Lions Club 71st Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from June 30, 2016 to July 4, 2016. This is a City co -sponsored event per Council Policy No. 804. ( CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — National City Host Lions Club 71st Annual Independence Day Carnival sponsored by the National City Host Lions Club at Kimball Park from June 30, 2016 to July 4, 2016. This is a City co -sponsored event per Council Policy No. 804. PREPARED BY: ;Dionisia Trejo DEPARTMFiNeig! PHONE: (6 j 9) 336-4255 APPROVED BY: EXPLANATION: This is a request from the National City Host Lions Club to conduct the Natio 71st Annual Independence Day Carnival at Kimball Park from June 30, 201 ervices Department ity Host Lions Club to July 4, 2016. The carnival's hours are as follows: June 30th from 5pm to 11 pm, July 1st from 5pm to 11 prn, July 2nd from 1 pm to 11 pm, July 3rd from 1 pm to 11 pm, and July 4th from 12pm to 12am. The carnival will include carnival rides, games, food booths, talent show, watermelon eating contest, youth activities, community displays and a fireworks show display. Bands and other amateur and professional entertainment will be present. The applicant requests the use of the City's stage for the carnival and the PA system. Applicant has requested to close "D" Avenue from E.12th Street to the east entrance of Kimball Park's east parking lot. Closure will be from 6:00 a.m. Monday, June 27, 2016 to 4:00 p.m. Tuesday, July 6, 2016. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO.. APPROVED: {City fee of $237.00 for processing the TUP, plus $1,104.00 for the Fire Permits, $15,465.25 for Public Works, and $7, 665 for Police Department. Total Fees are $24,471.29 ,ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: 'Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION: ,N/A ATTACHMENTS 'Application for a Temporary Use Permit with recommended approvals and conditions of approval. EVENT INFORMATION Type of Event Public Concert Fair _ Festival ~_ Parade_ Demonstration Circus w Motion Picture _ _ Grand Opening X Other Carnival _ Community vent Block Party Event Title: National City Host Lions Club Annual Independence Day Carnival Event Location: Kimball Park, 12th and D Avenue RECEIVED DEC 152015 Neighborhood Services Department Event Dates): From 6/30116 to 07/4/16 Crly of National City Actual Event Hours: Thurs June 30 - 5:00pm to 11:00pm, Friday July 1 - 5:00pm io 11:00pm, Sat July 2 - 1:00prn to 11:00pro, Sun July 3, 1:00pm to 11:00pm. Monday July 4 - 12:00 to Midnight. Total Anticipated Attendance: 1,000 Participants 20,000 Spectators Setupiassembly/construction Date: Monday, 6/27/2016 Start time: 07:00am Please describe the scope of your setup/assembly work (specific details): Set-up carnival rides and booths_ set_-ui food and dell booths. move in stage set-uc and fence off fireworks area move in 40yd dumosters, and port -a -potties. Set up for Miss National City Pageant. Dismantle Date: Mon, July 4,11:30pm Completion Time: Wed, July 6, 4:00prn List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. We will need to close D Avenue from 12m street to the entrance to the Park Darkinu lot. Closure will be from 6:00am, Mon. June 27.2016 to 4:00pm. Tues July 6, 2016 APPLICANT AND SPONSORING ORGANIZATION INFORMATION Sponsoring Organization: National City Host Lions Club Chief Officer of Organization (Name): Gilbert Sandoval Applicant (Name): Frank Pekarek Address: 814 Mary Court, National City, CA 91950 Day Time: (619 ) 470-8529 Evening Phone (619 ) 470-0680 Fax: (___) E-Mail: SObottleman.(aaol.com Contact Person "on site" day of the event: Brian Cellular: 619-962-9950 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 FEES/PROCEEDS/REPORTING is your organization a 'Tax Exempt, nonprofit" organization? X YES T NO Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): Vendors rent kitchen and deli booths, rent is free to $300.00 YES X NO $ 60,000.00 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 20,000.00 Estimated Expenses for this event. $ 40.000.00 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? OVERALL EVENT DESCRiPTION ROUTE MAP/SITE DIAGRAM/SANITATION Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. National City Most Lions Club will sponsor the annual Independence Day Carnival and Fireworks in Kimball Park from Thursday June 30. through Monday July 4th. This event will include, Carnival Rides. Carnival games Food booths, Talent show, watermelon eating contest, youth activities, Community displays, Fireworks display, Bands. And other amateur and professional entertainment. X YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? if NO, list any additional dealers involved in the sale: 2 OVERALL EVENT DESCRIPTION (continued) YES X NO Does the event involve the sale or use of alcoholic beverages? X YES — NO Will items or services be sold at the event? If yes, please describe: Carnival rides & games, and food booths. tors YES , r NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. X YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. X YES NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies 30 Sizes 10' x 10' & 15' x 15' NOTE: A separate Fire Department permit is required for tents or canopies. X YES NO Will the event involve the use of the Mc or your stage or PA system? SPECIFY: Both In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: RAlcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas Please describe how food will be served at the event If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): n Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) fables # 10 and Chairs # 20 Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event -components not covered above Trash containers and durripsters (Note: You must properly :isposs of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition:) Number of trash cans: 20 Trash containers with Lids: 0 Describe your plan for clean-up and removal of waste and garbage during and after the event The NC Host Lions Club will provide an additional 40 vd. Dumpster, and the trash cans will be emptied as required, and after each day 3 SAFETY/SECURITY/ACCESSIBILITY Please describe your procedures for both Crowd Control and Internal Security: Security Plan will be by NCPD, utilizing the Senior Volunteers. and the Police Explorers YES X NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: To be determined as required by security plan. Security Organization Address: Security Director (Name): Phone: 3C YES NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Park lights and lights from the carnival rides and booth Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. We will utilize 911 if an emergency occurs. For minor cuts and bruises we will have first aid kits at the Lions Train, and at the Carnival office. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Park grounds and sidewalks. There will be (3) H/C_oorta-a-potties on site in additional to Park rest rooms PARKING PLAN/MITIGATIONPLAN/MITIGATION OF IMPACT Please provide a detailed description of your PARKING plan: We will utilize existing street and nearby public parking. Please describe your plan for DISABLED PARKING: We will utilize the handicapped parking spaces at the towers and the public parking tots. Please describe your plans to notify all residents, businesses and churches impacted by the event: _ They will be notified as required NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 4 ENTERTAINMENT/ATTRACTIONS AND RELATED EVENT ACTIVITIES X YES NO Are there any musical entertainment features related. to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: 2 Type of Music: Mexican, Rock & Roll, and the NC Community Band X YES NO Will sound amplification be used? If YES, please indicate: Start time: 7:OOpmFinish Time11:0Opm _ YES X NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: _ amlpm Finish Time am/pm Please describe the sound equipment that will be used for your event: X YES _ NO Fireworks, rockets, or other pyrotechnics? if YES, please describe: General Fireworks display provided by Pvrosoectaculars on the 4th of July YES X NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 02/29/12 5 City of National City PUBL� IC PROPERTY USEHOLD ,Np INCEI HFIC T, T1ON AGREED ENTi Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization National City Host Lions Club Person in Charge of Activity Frank Pekajrek Address 614 Wry Court. National City. CA 91950 Telephone 619-417-8529 Date(s) of Use 512912015to 71812015 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant 4 Official Title Event Chairperson Frank Pekarek, President, National City Host Lions Club Date January 13, 2016 For Office Use Only Certificate of Insurance Approved Date 6 mobs!' Park - Googb Maps https/1evww.google oota/ 2..67224a?,-1L... Wribafl Perk, National City CA 91950 A a {3 7 reviews G / r Liosa (619) 3364241 Finagery 02015 Google. Map data 02015 Googie 100 ft 1 of2 3130/2015 4:49 PM CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: National City Host Lions Club EVENT: National City Host Lions Club Annual Independence Day Carnival DATE OF EVENT: June 30, 2016 to July 4, 2016 APPROVALS. COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: COMMUNITY SERVICES Community Services will collaborate with the City Manager's Office to coordinate and host the Miss National City Pageant. RISK MANAGER ▪ Provide a valid copy of the insurance certificate wherein the City of National City is a named insured. That the insurance policy provide a hold harmless and indemnification agreement which must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date of the event. That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary_ Use Permit. • Provide an Additional Insured endorsement naming the City of National City, its officials, agents and employees as an additional insured • The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950 • Name, address and contact information for the broker providing this insurance policy. 8 DEVELOPMENT SERVICES PLANNING: Lights arid/or speakers shall be oriented away from adjacent residential properties. PUBLIC WORKS (619) 336-4580 PARKS DIVISION 1. The event organizers shall provide nighttime security for the park and City equipment for the duration of the event. 2. The event organizers shall provide a trash dumpster for the event. 3. The event organizers shall provide -'-'-'20 portable toilets. 4. The cost to provide park maintenance personnel for these events are estimated to be $ 16,044.94 • • • • • a • Event Overtime Hours 243 hours @ ($46.58hr) staff will work every night and day during event $ 11,318.94 Clean regular hours 80 hours ($31.05hr) $ 2,484.00 clean up park on Tuesday July 5th after event 8 staff 10 hours each. Set-up on Wednesday June 29th five staff (4) hours normal hourly rate 20hrs ($31.05) $621.00 Break -down 4 hours aca ($155.25hr) five staff $621.00 stage break down 4 hour minimum regular time. Thursday June 30th from 5:00 pm-11:00 pm three staff (18hrs) OT Friday July lst from 7 am-3:30 pm two staff (17hrs) OT Friday July 1st from 5:oopm— 11:00 pm three staff ( 18hrs) OT Saturday July 2nd from 7:00 am —3:30 pm four staff (34hrs) OT Saturday July 2nd from 3:30 am-11:00 pm three staff (25hrs) OT Su4 daay J ly 3rd from 7:00 am.. '3 30 pm four staff (3.4hr) OT Sunday July 3rd from 3:30 pm — 11:00 three staff (25.5hrs) OT Monday July 4th from 7:30 am-3:30 pm four staff (34hrs) OT Monday July 4th from 3:30 pm- 12:00 am five staff (37.5hrs) OT Tuesday July 5th from 6:00am- 4:30 pm eight staff (80hrs) Regular time F CiUi1E :.._......_...... Custodians will deliver and pickup tables and chairs during regular work hours. • 10 tables @ $1 ea • 20 chairs @ $.75 ea • TOTAL 10.uu 15.00 $ 25.02 • 9 STREET DIVISION 1. Staff will post No Parking signs along affected streets before the event. 2. Staff will barricade affected streets and remove them at the conclusion of the event. 3. The cost to provide street personal support for this event is estimated to be $395.35 Standard Hrs. 6 X $32.57 $ 195.42 No Parking sins 45 X $ 0.45 $ 20.25 Equipment 4 X $19.09 $ 76.36 Barricades 16 X $ 0.35 $ 5.60 Overtime 2 X $48.86 $ 97.72 Total $ 396.35 CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. FINANCE Al! vendors will need a business license. The Lions Club should submit a list of all vendors to me at least two weeks before the event. All Food vendors will need a Business License plus Health Permit. POLICE (619) 336-4400 The National City police Department traditionally provides security and traffic control for this event. The applicant lists Explorer Scouts and Senior Volunteers as being utilized for the Security Plan. Explorers and Senior Volunteers are not authorized or trained to perform security or enforcement functions. They are volunteers who assist the police department with non -enforcement duties such as traffic control and community public relations. Based on the dates and days -of the event for- 2046 the .Police apartment. will use on -duty, •:ehiftadjustments and reserve police officers as much as possible to staff the event and limit costs and use of overtime. Police Officers and Reserves with the assistance of Explorer Scouts will provide public safety and traffic control for each day of the event. A detailed plan will be developed and submitted for approval by the Field Operations Captain, Capt. Espiritu that provides adequate staffing for the anticipated crowd attendance each day of the event, Thursday June 30th thru Monday, July 4th. The NPT-1 Day Watch Commander, Lt. Alex Hernandez, will be in charge of the police Department planning and response for the event and the primary point of contact. 10 Last year the event incurred approximately 120 hours of police overtime, primarily on Saturday and Sunday the 4th of July. This year's event will cover a full weekend in addition to Monday the 4th of July, so there will be an additional busy day with expected large crowds to staff for. Therefore I am estimating a need to add 10 additional hours of overtime for staffing slots that can't be filled with on -duty or shift adjustments, for a total of 130 OT hours. Using current Step E police officer time and half pay rate at $58.95 per hour x 130 hours the estimate overtime costs total is $7,666. (Note: the Police Officers Association is currently in negotiations with the City for a new labor contract. Should the contract include pay raises that go into effect prior to the July 4th event, the new contract may add to the overtime cost estimate). FIRE (619) 336-4550 INSPECTION REQUIRED Total fee amount for all Fire Department permits is one thousand one hundred four dollars ($1,104.00) dollars. Fees can only be waived by City Council. Stipulations required by the Fire Department for this event are as follows: 1) Fire Department Permit is required for the fireworks display. Permit to be requested and all necessary information provided to the Fire Department a minimum of 14 days prior to the event. Permit fee is five hundred two ($502.00) dollars. Fees can only be waived by the City Council. 2) Fireworks display operations shall be under the direct supervision of a pyrotechnic operator. Pyrotechnic operator shall possess a valid pyrotechnic operator license. Minimum six hundred ($60 00; et-Amr a fter hour inspoction feeie !, hundred '/i4�.V Mir. W'{-.w Y.•u. ' I!Fv! [ ll+�k [e t� �+��l�F.[�!.�f C LCy required for all Fire Safety Inspections taking place after hours, .weekends and holidays. Additional hours after the first two hours a hv: be billed at $301.00 per hour. 4) if tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and-er-o pres-placed together equaling-cr--e to -than- e—above-stater areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten. feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame resistancy shall be provided to the National City -Fire Department if applicable. A permit for the projected canopies/tents shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: 11 Tents: 0 — 400 sf - $0 401 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - 201 — (a-) sf - $200.00 $400.00 5) All cooking booths to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 6) Provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) A fire safety inspection is to be conducted by the Fire Department prior to operations of the carnival. Inspection to include all rides, cooking area, game booths, etc. 8) Fire safety inspection is to be conducted by the Fire Department of the designated fireworks display area prior to display being conducted. 9) Fire Department access into and through the booth areas are to be maintained at all times. 10) Access to Morgan and Kimball Towers to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 11) Access into park from D Ave is required. Currently blocked by new angled parking (Engineering/Public Works) 12) Fire Hydrants surrounding park shall not be blocked or obstructed. 13) Site map indicating access points, booth layout, fireworks display area and fireworks fallout area is required. Fireworks contractor shall submit all California -State documents necessary for -fireworks demonstration: Note: Total fee amount for all Fire Department permits is one thousand one hundred four dollars ($1,104.00) dollars. 12 CC/CDC-HA Agenda 2/16/2016 — Page 89 The following page(s) contain the backup material for Agenda Item: National City Sales Tax Update Newsletter - Third Quarter 2015 (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: National City Sales Tax Update Newsletter — Third Quarter 2015 PREPARED BY: Ed Prendell, Budget Analyst PHONE: 619-336-4332 EXPLANATION: BACKGROUND DEPARTMENT: Finance APPROVED BY:�-�- National City has an on -going contract with Hinder liter, de Llamas & Associates (HdL) for revenue management. Staff meets with a representative of HdL on a quarterly basis to review sales tax data & trends within the City & Statewide. NEWSLETTER SUMMARY National City's receipts from July through September were 5.9% above the third sales period in 2014. Used autos, auto repair and auto lease were in double digit territory while the increase in new autos lagged regional trends. Lumber/building materials posted stellar gains compared to a year ago. Multiple temporary payment deviations overstated the increase in restaurants and hotels. The increase was boosted by recent openings in the quick -service and fast -casual categories. Overall performance in general retail was consistent with the countywide trend with department stores performing well. Lower fuel prices dragged down the fue! and service station croup. The city's voter approved transactions tax, Measure D, increased 5.5%. Gains in auto and building -related sectors were the largest factor. Net of aberrations, taxable sales for all of San Diego County grew 2.9% over the comparable time period; the Southern California region was up 3.6%. , FINANCIAL STATEMENT: ACCOUNT NO. NA (" APPROVED: '1G /ate CFinance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept and file the newsletter. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: National City Sales Tax Update Newsletter — Third Quarter 2015 National City In Brief ational City's receipts from July through September were 5.9% above the third sales period in 2014. Used autos. auto repair and auto lease were in double digit territo- ry while the increase in new autos lagged regional trends. Lumber/ building materials posted stellar gains compared to a year ago. Multiple temporary payment de- viations overstated the increase in restaurants and hotels. The in- crease was boosted by recent openings in the quick -service and fast -casual categories. 'verall performance in general re- tail was consistent with the county- wide trend with department stores performing well. Lower fuel prices dragged down the fuel and service station group. The city's voter approved trans- actions tax, Measure D, increased 5.5%. Gains in auto and build- ing -related sectors were the largest factor. Net of aberrations, taxable sales for all of San Diego County grew 2.9% over the comparable time pe- riod; the Southern California region was up 3.6%. CALIFORNIA NATIONAL city A(7011r..xAr.o National City Sales Tax Update Fourth Quarter Receipts for Third Quarter Sales (July - September 2015) SALES TAX BY MAJOR BUSINESS GROUP $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 50 • Autos and Transportation General Consumer Goods Restaurants and Hotels TOP 25 PRODUCERS IN ALPHABETICAL ORDER Arco AM PM Ball Honda Acura Mitsubishi Suzuki Kia Frank Hyundai Frank Subaru Frank Toyota Scion Highland Arco JC Penney Macys Mor Furniture 4 Less Mossy Nissan Nordstrom Rack Perry Chrysler Dodge Jeep Ram Perry Ford Probuild Ron Baker Chevrolet Ross Shell South Bay Volkswagen South County Buick GMC Target Tesoro Refining & Marketing Univar Walmart Wescott Mazda Westair Gases & Equipment ■ 3rd Quarter 2014 ■ 3rd Quarter 2015 LILI.i Fuel and Service Stations Business and Industry Building and Construction Food and Drugs REVENUE COMPARISON Two Quarters — Fiscal Year To Date 2014-15 2015-16 Point -of -Sale $7,193,581 $7,520,717 County Pool 904,258 1,035,250 State Pool 5,225 3,877 Gross Receipts $8,103,065 $8,559,843 Less Triple Flip* $(2,025,766) S(2,139,961) Measure D $4,942,826 $5,131,846 Published by HdL Companies in Winter 2016 www.hdlcompanies.com . 888.861.0220 C o M P A N I E s Q3 2015 National City Sales Tax Update Statewide Results The local share of sales and use tax rev- enues from the summer sales quarter were up 2.4% over last year's compara- ble quarter after adjusting for payment aberrations. New and used auto sales and leases con- tinued to exhibit solid gains and were the primary contributor to the quarter's statewide growth. The countywide al- location pools were the second largest contributors to the overall gain, boosted by increased online sales activity. The state's travel and tourism industry con- tributed to a robust increase in receipts from restaurants and hotels. Recovering building and construction activity was also significant with an 8.6% increase over the comparison period. Gains in most other segments were rel- atively modest while receipts from fuel and service stations declined for the fourth consecutive quarter. Overall performance was similar throughout most regions of the state, however the effect of lower fuel prices significantly dampened results in por- tions of the San Joaquin Valley. Online Retail Sales Continue to Outpace Brick & Mortar Stores Fourth quarter tax results will not be available until March but preliminary reports indicate holiday purchases from some brick and mortar stores are flat or down from 2014, while the volume of online shopping has set new records. Although stores are not in danger of disappearing, the trend has many re- tail chains considering long-term plans for smaller "showroom" units with less square footage, employees, and in-store inventory. HdL's statewide sales tax database for the first three quarters of 2015 shows that online orders for general consumer goods rose 17.6% over the first three quarters of 2014, while the overall sales gains at brick and mortar stores grew a modest 2.2%. New Restrictions on Tax Sharing Agreements Tax rebates are subject to additional re- strictions and reporting requirements in 2016. Newly adopted Government Code Sec- tion 53084.5 prohibits tax sharing agree- ments that reduce another agency's sales tax if the business generating the tax continues to maintain a physical pres- ence in the losing agency's jurisdiction. The Government Accounting Standards Board (GASB) has also adopted new re- quirements outlined in GASB Statement 77 for detailed disclosure of rebates in government financial reports. The rule issued on August 14, 2015 by GASB will require state and local governments to disclose the amount of property, sales, and income taxes that have been waived or rebated under tax abatement agreements with companies or other taxpayers. The requirements of Statement 77 are effective for financial statements with periods beginning after December 15, 2015. SALES PER CAPITA $8,000 $6,000 $4,000 $2,000 $0 Q3 12 National City Q3 13 County Q3 14 Q3 15 California REVENUE BY BUSINESS GROUP National City This Quarter Autos/Trans. 39% Others �% Bus./Ind. Fuel 4% 5% Cons .Goods 24% Restaurants 10% NATIONAL CITY TOP 15 BUSINESS TYPES 'In thousands of dollars Business Type Auto Repair Shops Casual Dining Department Stores Discount Dept Stores Electronics/Appliance Stores Family Apparel Heavy Industrial Lumber/Building Materials New Motor Vehicle Dealers Quick -Service Restaurants Service Stations Shoe Stores Specialty Stores Used Automotive Dealers Women's Apparel Total All Accounts County & State Pool Allocation Gross Receipts National City Q3 '15* Change 61.7 140.8 147.7 19.9% 3.4% 4.9% - CONFIDENTIAL - 73.5 175.0 70.5 -5.4% 2.5% -4.2% - CONFIDENTIAL - 1,371.7 5.0% 228.8 4.8% 198.9 -6.1% 61.4 4.8% 83.0 3.4% 102.9 19.5% 77.1 3.3% 3,806.5 5.3% 508.1 10.3% 4,314.6 5.9% County Change 8.3% 5.1% -3.7% 2.8% -1.1% 2.8% 29.3% 8.9% 5.9% 7.4% -8.2% 3.3% 0.2% 2.6% -5.3% 1.3% 6.2% 1.9% HdL State Change 6.2% 5.1% -0.6% 2.1% 3.9% 2.4% 6.3% 6.6% 8.2% 6.8% -11.8% 3.6% 5.9% 13.6% -1.0% 2.3% 3.5% 2.4% Pools 12% CC/CDC-HA Agenda 2/16/2016 — Page 93 The following page(s) contain the backup material for Agenda Item: Warrant Register #26 for the period of 12/23/15 through 12/29/15 in the amount of $0.00. (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #26 for the period of 12/23/15 through 12/29/15 in the amount of $0.00. (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Financ PHONE: 619-336-4572 APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 12/23/15 through 12/29/15. Consistent with Department of Finance practice, listed below are ail payments above $50,000. Vendor Check/Wire Amount Explanation FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $0.00 APPROVED: , t 1.I Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $0.00 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #26 CALIFORNIA *t- 1/1 N car Arco RPORATED WARRANT REGISTER #26 12/29/2015 PAYEE DESCRIPTION CHK NO DATE AMOUNT NO WARRANTS ISSUED FOR THE WEEK OF 12/23/2015 - 12/29/2015. HOLIDAY / CITY CLOSURE Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNIVWN i CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK R BERTS, INANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16th OF FEBRUARY, 2016. AYES NAYS ABSENT CC/CDC-HA Agenda 2/16/2016 — Page 97 The following page(s) contain the backup material for Agenda Item: Warrant Register #27 for the period of 12/30/15 through 01/05/16 in the amount of $2,159,182.21. (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #27 for the period of 12/30/15 through 01/05/16 in the amount of $2,159,182.21, (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Finance PHONE: 619-336-4572 APPROVED BY: 7,/�,l EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 12/30/15 through 01/05/16. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Tyler Technologies Inc 321287 55,845.93 Eden Support and Renewal Public Emp Ret System 1052016 353,414.19 Service Period 12/08/15 —12/21/15 FINANCIAL STATEMENT: APPROVED: /7��/ f Finance ACCOUNT NO. APPROVED: MIS Reimbursement total $2,159,182.21 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,159,182.21 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #27 40.* CALIFORNIA 1/4 PAYEE SAN DIEGO UNION TRIBUNE ACE UNIFORMS &ACCESSORIES INC ACEDO, I ACME SAFETY & SUPPLY CORP ADAMSON POLICE PRODUCTS AIRGAS WEST ALDEMCO ALL FRESH PRODUCTS ANDERSON, E AT&T AT&T MOBILITY AUSTIN DOORS AYDELOTTE, D BARGAIN CENTER INC BAXTER'S FRAME WORKS BEARD, P BECK, L BEVERIDGE, M BIDDLE CONSULTING GROUP INC BISHOP, R BLUE VIOLET NETWORKS BOEGLER, C BOYD JR, P CARRILLO, R CARTEGRAPH SYSTEMS, INC. CLAIMS MANAGEMENT ASSOCIATES CLEAN HARBORS COLE, L CONDON, D CORPUZ, T COUNTY OF SAN DIEGO COX COMMUNICATIONS COX COMMUNICATIONS CPP PRINTING CSULB FOUNDATION DANESHFAR, Z DANIELS TIRE SERVICE DAY WIRELESS SYSTEMS DEAR, A DELTA DENTAL DEPARTMENT OF JUSTICE DESROCHERS, P DI CERCHIO, A DILLARD, S DREDGE, J DURON, C ECIVIS INC EISER III, G FABINSKI, D NA�,,1 O.L.' -� CUM ataav 1NCoRPOitATETI WARRANT REGISTER #27 1/5/2016 DESCRIPTION LEGAL NOTICES ADVERTISING SAM BROWNE BELT SIZE 34/36 / POLICE RETIREE HEALTH BENEFITS - JAN 2016 24IN X 12FT YELLOW VINYL SIGN / PW 260/3027 12 GA DRAG STABLIZED ROUND MOP 45714 MSC SUPPLIES - NSD CONSUMABLES- NUTRITION CENTER CONSUMABLES- NUTRITION CENTER RETIREE HEALTH BENEFITS - JAN 2016 PHONE SERVICES / 11/01/15 -11/30/15 WIRELESS SERVICE / 11/06/15 -12/05/15 CITY WIDE ROLL UP DOOR SERVICES / PW SUBSISTENCE: INTERNAL AFFAIRS SEMINAR / PD RAINSUITS/HIP WAITERS / PW 17" NC POLICE DEPT SEAL RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 ED REIMBURSEMENT SOFTWARE MAINTENANCE RENEWAL RETIREE HEALTH BENEFITS - JAN 2016 AVIGILON AN SYSTEM / MIS RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 PERMIT LICENSE/TRACKING / MIS RISK MANAGEMENT SERVICES HAZARDOUS WASTE PICK-UP / PW RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 BUILDING RECORDS / HOUSING INTERNET SERVICE / DEC 2015 INTERNET SERVICE / NOV 2015 SHOPPING TIPS CARDS / PD TUITION: INTERNAL AFFAIRS SEMINAR / PD RETIREE HEALTH BENEFITS - JAN 2016 TIRES / PW COVERT ANTENNA SYSTEM / PD REIMB: B/L RENEWAL PAYMENT COBRA DENTAL INS - NOV 2015, NEW EMP FINGERPRINT TEST/OCT 2015 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 ED REIMBURSEMENT ECIVIS ANNUAL. SOFTWARE RENEWAL / MIS RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 CHK NO DATE AMOUNT 321158 1 /4/ 16 1,975.40 321159 1/5/16 482.05 321160 1/5/16 160.00 321161 1/5/16 117.72 321162 1/5/16 497.04 321163 1/5/16 145.41 321164 1/5/16 2,283.04 321165 1/5/16 842.79 321166 1/5/16 110.00 321167 1/5/16 357.32 321168 1/5/16 2,660.36 321169 1/5/16 660.64 321170 1/5/16 384.00 321171 1/5/16 404.75 321172 1/5/16 458.87 321173 1/5/16 70.00 321174 1/5/16 140.00 321175 1/5/16 300.00 321176 1/5/16 1,539.00 321177 1/5/16 110.00 321178 1/5/16 160.00 321179 1/5/16 260.00 321180 1/5/16 145.00 321181 1/5/16 290.00 321182 1/5/16 6,871.71 321183 1/5/16 7,821.30 321184 1/5/16 431.00 321185 1/5/16 165.00 321186 1/5/16 280.00 321187 1/5/16 140.00 321188 1/5/16 10.00 321189 1/5/16 3,455.00 321190 1/5/16 174.00 321191 1/5/16 51.47 321192 1/5/16 341.00 321193 1/5/16 250.00 321194 1/5/16 1,974.96 321195 1/5/16 431.40 321196 1/5/16 257.00 321197 1/5/16 325.67 321198 1/5/16 640.00 321199 1/5/16 110.00 321200 1/5/16 70.00 321201 1/5/16 480.00 321202 1/5/16 250.00 321203 1/5/16 147.00 321204 1/5/16 12,852.00 321205 1/5/16 250.00 321206 1/5/16 220.00 2/4 - -* CALIFORNIA -6- IONAL annr orcoRpoRATED WARRANT REGISTER #27 1/5/2016 PAYEE DESCRIPTION CHK NO DATE AMOUNT FEDEX PACKAGE DELIVERY / ENG 321207 1/5/16 28.25 FLINT TRADING INC 12" YLW LINE / PW 321208 1/5/16 3,070.39 FLINT TRADING INC SALES TAX ON INV 321209 1/5/16 250.30 GELSKEY, K RETIREE HEALTH BENEFITS - JAN 2016 321210 1/5/16 115.00 GIBBS JR, R RETIREE HEALTH BENEFITS - JAN 2016 321211 1/5/16 120.00 GONZALES, M RETIREE HEALTH BENEFITS - JAN 2016 321212 1/5/16 480.00 GOODYEAR TIRE & RUBBER COMPANY EAGLE 103V RSA TIRES / PW 321213 1/5/16 1,745.03 GOVCONNECTION INC SAMSUNG 60" PERRLESS SMART MOUNT 321214 1/5/16 3,591.80 GRANICUS INC MONTHLY MANAGED SERVICES / MIS 321215 1/5/16 1,477.35 GUNDERT, M RETIREE HEALTH BENEFITS - JAN 2016 321216 1/5/16 350.00 HANSON, E RETIREE HEALTH BENEFITS - JAN 2016 321217 1/5/16 135.00 HARLAN, M RETIREE HEALTH BENEFITS - JAN 2016 321218 1/5/16 500.00 HARRIS & ASSOCIATES DEPOSIT #90099; MAP NORTON / BUILDING 321219 1/5/16 720.00 HAUG, S RETIREE HEALTH BENEFITS - JAN 2016 321220 1/5/16 120.00 HEALTH NET HEALTH NET - NOV 2015 R1192Q 321221 1/5/16 1,726.35 HODGES, B RETIREE HEALTH BENEFITS • JAN 2016 321222 1/5/16 200.00 HONDO, E RETIREE HEALTH BENEFITS - JAN 2016 321223 1/5/16 110.00 JAMES, R RETIREE HEALTH BENEFITS - JAN 2016 321224 1/5/16 140.00 JUNIEL, R RETIREE HEALTH BENEFITS - JAN 2016 321225 1/5/16 50.00 KAISER FOUNDATION HEALTH PLANS RETIREES INS - COBRA / NOV 2015 321226 1/5/16 509.71 KIMBLE, R RETIREE HEALTH BENEFITS - JAN 2016 321227 1/5/16 300.00 LANDA, A RETIREE HEALTH BENEFITS - JAN 2016 321228 1/5/16 155.00 LASER SAVER INC PD TECH TROUBLE CALL FOR PRINTER 321229 1/5/16 89.95 LEHR AUTO ELECTRIC MS EXTINGUISHER 5LBS / PD 321230 1/5/16 268.00 LIMFUECO, M RETIREE HEALTH BENEFITS - JAN 2016 321231 1/5/16 160.00 MAN K9 INC MONTHLY MAINTENANCE FOR K9 TRAINING 321232 1/5/16 1,560.00 MAN K9 INC HEAVY PINCH COLLAR/AGITATION MUZZLE / PD 321233 1/5/16 280.80 MATIENZO, M RETIREE HEALTH BENEFITS - JAN 2016 321234 1/5/16 100.00 MC CABE, T RETIREE HEALTH BENEFITS - JAN 2016 321235 1/5/16 280.00 MEDINA, R RETIREE HEALTH BENEFITS - JAN 2016 321236 1/5/16 105.00 MENDOZA III, S ED REIMBURSEMENT 321237 1/5/16 110.00 MEYERS NAVE LABOR RELATIONS 321238 1/5/16 3,597.00 MINER, D RETIREE HEALTH BENEFITS - JAN 2016 321239 1/5/16 580.00 MORPHOTRUST USA LLC DESKTOP LIVE SCAN SYSTEM W/ MONITOR 321240 1/5/16 12,356.30 MUTHUSAMY, K REIMB: MEETING MILEAGE 321241 1/5/16 77.78 MYERS, B RETIREE HEALTH BENEFITS - JAN 2016 321242 1/5/16 140.00 NOTEWARE, D RETIREE HEALTH BENEFITS - JAN 2016 321243 1/5/16 120.00 OFFICE SOLUTIONS BUSINESS OFFICE FURNITURE FOR HR 321244 1/5/16 3,146.67 ORIENTAL TRADING COMP LLC MISC SUPPLIES - COMM SVC 321245 1/5/16 399.59 ORION THE BRIGHTEST NAME OF SAFETY FUSEES, 30 MIN, RED WITHOUT SPIKES / PD 321246 1/5/16 1,905.28 PADRE JANITORIAL SUPPLIES JANITORIAL SUPPLIES- NUTRITION 321247 1/5/16 38.15 PAUU JR, P RETIREE HEALTH BENEFITS - JAN 2016 321248 1/5/16 340.00 PEASE JR, D RETIREE HEALTH BENEFITS - JAN 2015 321249 1/5/16 280.00 PETERS, S RETIREE HEALTH BENEFITS - JAN 2016 321250 1/5/16 290.00 POST, R RETIREE HEALTH BENEFITS - JAN 2016 321251 1/5/16 280.00 PRO BUILD HALCYON CEILING TILE / PW 321252 1/5/16 1,075.41 PRUDENTIAL OVERALL SUPPLY MOP 45742 LAUNDRY SVC - NSD 321253 1/5/16 151.61 RAY, S RETIREE HEALTH BENEFITS - JAN 2016 321254 1/5/16 190.00 RDO EQUIPMENT CO RAIN CAP / PW 321255 1/5/16 69.47 rs-* CALIFORNIA *"3" 3/4 PAYEE RIOS, M ROARK, L ROE, V RUIZ, J SAFRAN MORPHOTRUST SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO SPORTS MEDICINE SAN DIEGO UNION TRIBUNE SEAPORT MEAT COMPANY SERVATIUS, J SHORT, C SHRED IT USA SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SMITH, B SMITH, J SOUTH BAY FENCE INC SOUTHWEST SIGNAL SERVICE SPARKLETTS STAPLES ADVANTAGE STATE WATER RESOURCES BOARD STC TRAFFIC INC STRASEN, W SUPERIOR READY MIX CONCRETE LP SYSCO SAN DIEGO INC TEAM KIA OF EL CAJON THE HOME DEPOT CREDIT SERVICES THE STAR NEWS PUBLISHING COMP TIPTON, B TYLER TECHNOLOGIES INC U S BANK UNITED PARCEL SERVICE UNITED PARCEL SERVICE VERIZON WIRELESS VERRY, L VILLAGOMEZ, J WAXIE SANITARY SUPPLY WHITE, J ZENGOTA, V NATIONAL c117 x 'coRpORATED -1 WARRANT RE 1STER#27 1/5/2016 DESCRIPTION REFUND: CANDIDATE FILING FEE - 2014 ELEC RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 NEW EMP FINGERPRINT TEST/OCT 2015 106TH REGIONAL ACADEMY / PD TUITION: PROFESSIONAL TRAINING / PD / 11/16/15 TUITION: PROFESSIONAL TRAINING / PD / 10/28/15 WELLNESS PHYSICALS / FIRE DEPARTMENT PUBLIC NOTICING / PLANNING COMMISSION FOOD / NUTRITION CENTER RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 SHREDDING SERVICE / PD MOP 45756 MISC SUPPLIES - PD INV 1372350 B/L DECALS FOR 2016 ED REIMBURSEMENT RETIREE HEALTH BENEFITS - JAN 2016 PEDESTRIAN BARRICADES / PW INTERSECTION MAINTENANCE / PW WATER - COUNCIL MOP 45704 OFFICE SUPPLIES - PW/ENG OVERSIGHT COSTS / REDEV PROJECT AREA 24TH ST 19TH AND TIDELANDS PROJECT RETIREE HEALTH BENEFITS - JAN 2016 CONCRETE / PW CONSUMABLES/FOOD - NUTRITION 2016 KIA OPTIMA EX / PD LED WHITE STRING LIGHTS/ICICLE LIGHTS / PW ADVERTISING BIDS RETIREE HEALTH BENEFITS - JAN 2016 EDEN SUPPORT AND RENEWAL CREDIT CARD EXPENSES - PD UPS CHARGES - PD UPS CHARGES - FINANCE CELLULAR SERVICE / 11/05/15 - 12/04/15 RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 JANITORIAL SUPPLIES - FIRE RETIREE HEALTH BENEFITS - JAN 2016 RETIREE HEALTH BENEFITS - JAN 2016 CHK NO DATE AMOUNT 321256 1/5/16 408.00 321257 1 /5/16 135.00 321258 1/5/16 120.00 321259 1/5/16 310.00 321260 1/5/16 40.00 321261 1/5/16 690.00 321262 1/5/16 69.00 321263 1/5/16 46.00 321264 1/5/16 1,399.57 321265 1/5/16 1,115.20 321266 1/5/16 702.27 321267 1/5/16 340.00 321268 1/5/16 300.00 321269 1/5/16 185.90 321270 1/5/16 143.59 321271 1/5/16 1,306.81 321272 1/5/16 161.37 321273 1/5/16 320.00 321274 1/5/16 498.00 321275 1/5/16 10, 099.85 321276 1/5/16 21.10 321277 1/5/16 494.90 321278 1/5/16 639.47 321279 1/5/16 3,270.00 321280 1/5/16 135.00 321281 1/5/16 434.81 321282 1/5/16 2,176.74 321283 1/5116 25,981.27 321284 1/5/16 1,303.91 321285 1/5/16 82.00 321286 1/5/16 250.00 321287 1/5/16 55,845.93 321288 1/5/16 1,846.22 321289 1/5/16 504.86 321290 1/5/16 5.65 321291 1/5/16 762.05 321292 1/5/16 280.00 321293 1/5/16 480.00 321294 1/5/16 459.53 321295 1/5/16 230.00 321296 1/5/16 300.00 A/P Total 210,331.09 WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM SERVICE PERIOD 12/08/15 -12/21/15 1052016 1/5/16 353,414.19 4/4 -Pp* CALIFORNIA * - NATIONAL CITY aoiatt INCORPORATED WARRANT REGISTER #27 1/5/2016 PAYEE DESCRIPTION CHK NO DATE AMOUNT SECTION 8 HAPS Start Date End Date 12/30/2015 1/5/2016 738,132.62 PAYROLL Pay period Start Date End Date Check Date 27 12/22/2015 1/4/2016 1/13/2016 857,304.31 GRAND TOTAL $ 2,159,182.21 Certification 11 ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MA1K ROB 1=1 $, FMCTv ` LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZFD TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16`h OF FEBRUARY, 2016. AYES NAYS ABSENT CC/CDC-HA Agenda 2/16/2016 — Page 104 The following page(s) contain the backup material for Agenda Item: Warrant Register #28 for the period of 01/06/16 through 01/12/16 in the amount of $956,417.65. (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #28 for the period of 01/06/16 through 01/12/16 in the amount of $956,417.65. (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 01/06/16 through 01/12/16. APPROVED BY: Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Pal Gen Engineering 321388 Project Professionals Corp 321395 SDG&E 321402 Health Net 321435 Kaiser Foundation 321436 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $956,417.65 150,000.00 56,442.03 64,731.79 67,376.21 177,259.58 Explanation 8th Street Smart Growth 12th & D Ave Project Gas & Electric Utilities Ins R112A — Jan 2016 Ins Active Jan 2016 Grp# 104220-0002 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $956,417.65 BOARD 1 COMMISSION RECOMMENDATION: N/A Finance '{; MIS ATTACHMENTS: Warrant Register #28 -10 CALIFORNIA I- +- 1/4 PAYEE ALEXANDER'S LEGAL SEMINARS BEST BEST & KRIEGER ATTNY LAW BEST BEST & KRIEGER ATTNY LAW BULL, P CA ASSOCIATION OF CODE ENFORCEMENT CA ASSOCIATION OF CODE ENFORCEMENT CA ASSOCIATION OF CODE ENFORCEMENT CSULB FOUNDATION DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DURON, C ETZLER, J FEDEX HEALTH AND HUMAN RESOURCES HEALTH NET KNOX ATTORNEY SERVICE INC LASER SAVER INC LEAGUE OF CALIFORNIA CITIES LOPEZ, T MACIAS, J MANNING & KASS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MINUTEMAN PRESS NCPOA PARRA, F PRUDENTIAL OVERALL SUPPLY SHAMOON, R RIVERSIDE COUNTY SHERIFF DEPT SAN DIEGO UNION TRIBUNE STAPLES ADVANTAGE STATE OF CALIFORNIA U S BANK U S HEALTHWORKS VALENZUELA, A WEST PAYMENT CENTER O{j( rzs A Mir ajtyyr xiltrCORPOEATED WARRANT REGISTER #28 1/12/2016 DESCRIPTION SD CIVIL LITIGATION MANUAL REGIONAL PERMIT PETITION PROFESSIONAL SVCS / PERSONNEL ISSUES SUBSISTENCE: FIELD TRAINING PROGRAM MEMBERSHIP RENEWAL & MOLD TRAINING / HOUSING BEST PRACTICE IN CODE ENFORCEMENT / SARMIENTO BEST PRACTICE IN CODE ENFORCEMENT / VERGARA TUITION: FIELD TRAINING PROGRAM / BULL / PD LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS REIMB: PARAMEDIC RE -CERTIFICATION SUBSISTENCE: 24-HR PERISHABLE SKILLS AQUATIC CENTER DOCUMENTS EMP ASSISTANCE PROGRAM - JAN 2016 HEALTH -NETWORK 57135A/JAN 2016 LICUDINE'S PITCHESS MOTION MOP 45725 INK CARTRIDGE - FIRE 2016 LOCAL STREETS/ROADS ASSESSMENT INTERPRETATION SVC - KIMBALL SUBSISTENCE: COMMUNICATIONSTRAINING LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS GARAGE SALE FLYERS 1 FINANCE TUITION: PUBLIC RECORDS ACT / CITY ATTORNEY REIMB: SD COUNTY FIRE CHIEFS' ASSOC MOP 45742 LAUNDRY SVC - NSD REFUND: PERMIT/INSPECTION FEES TUITION: 24 HR PERISHABLE SKILLS LISTING FOR PLAZA BLVD/14TH ST MOP 45704 OFFICE SUPPLIES - MIS WC CLAIM COSTS CREDIT CARD EXPENSE - FIRE PRE -EMPLOYMENT PHYSICAL REIMB: PARAMEDIC RE -CERTIFICATION MISCONDUCT LAW & LITIGATION CHK NO DATE AMOUNT 321297 1/12/16 48.27 321298 1/12/16 550.00 321299 1/12/16 330.00 321300 1/12/16 384.00 321301 1/12/16 100.00 321302 1/12/16 50.00 321303 1/12/16 50.00 321304 1/12/16 271.00 321305 1/12/16 10,265,27 321306 1/12/16 3,916.47 321307 1/12/16 3,621.17 321308 1/12/16 2,981.09 321309 1/12/16 2,781.21 321310 1/12/16 2,369.30 321311 1/12/16 619.10 321312 1/12/16 577.50 321313 1/12/16 552.30 321314 1/12/16 423.07 321315 1/12/16 53.03 321316 1/12/16 217.00 321317 1/12/16 384.00 321318 1/12/16 217.71 321319 1/12/16 805.55 321320 1/12/16 5,334.29 321321 1/12/16 90.25 321322 1/12/16 250.59 321323 1/12/16 400.00 321324 1/12/16 217.55 321325 1/12/16 640.00 321326 1/12/16 1,229.96 321327 1/12/16 8,644.65 321328 1/12/16 1,402.00 321329 1/12/16 1,232.00 321330 1/12/16 647.50 321331 1/12/16 430.04 321332 1/12/16 59.26 321333 1/12/16 114.49 321334 1/12/16 250.00 321335 1/12/16 72.21 321336 1/12/16 50.16 321337 1/12/16 354.00 321338 1/12/16 160.00 321339 1/12/16 464.40 321340 1/12/16 651.28 321341 1/12/16 44,504.20 321342 1/12/16 2,249.48 321343 1/12/16 456.00 321344 1/12/16 217.00 321345 1/12/16 316.92 2/4 PAYEE WILLY'S ELECTRONIC SUPPLY ALDEMCO ALL FRESH PRODUCTS AT&T AT&T AT&T ATKINS NORTH AMERICA INC BARRETT ENGINEERED PUMPS INC BOOT WORLD BPI PLUMBING CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CITY OF SAN DIEGO COMMERCIAL AQUATIC SERVICE INC COUNTY OF SAN DIEGO COX COMMUNICATIONS CYNTHIA TITGEN CONSULTING INC D-MAX ENGINEERING DOKKEN ENGINEERING DWIGHT CLEANING SERVICES E2 MANAGE TECH INC ENTERPRISE FLEET MANAGEMENT ESGIL CORPORATION GRAINGER HARRIS & ASSOCIATES HUNTER'S NURSERY INC IRON MOUNTAIN JJJ ENTERPRISES JONES, D JUDD ELECTRIC KINSMAN CONSTRUCTION INC KONICA MINOLTA KTU&A LOPEZ, T MES CALIFORNIA METRO AUTO PARTS DISTRIBUTOR MOTOROLA SOLUTIONS INC NATIONAL CITY CAR WASH O'REILLY AUTO PARTS ORIENTAL TRADING COMP LLC ORKIN PADRE JANITORIAL SUPPLIES PAL GENERAL ENGINEERING INC PARRA, F PENSKE FORD PERRY FORD POWERSTRIDE BATTERY CO INC PRO BUILD PRO -EDGE KNIFE rs-f CALIFORNIA uniry. amott INCORPORATED WARRANT REGISTER #28 1/12/2016 DESCRIPTION MOP 45763 MISC SUPPLIES - MIS CONSUMABLES- NUTRITION CENTER CONSUMABLES- NUTRITION CENTER PHONE SERVICES / 11/13/15 - 12/12/15 PHONE SERVICES / 12/13/15 - 01/12/16 PHONE SERVICES / DEC 2015 SEWER SERVICES TAX ROLL CITY WIDE ONSITE PUMP AND MOTOR MOP# 64096 WEARING APPAREL / PW CITY WIDE PLUMBING SERVICE AND REPAIRS MOP#45754 BUILDING MATERIALS MOP#45698 MATERIAL / PW INDUSTRIAL WASTE PERMIT / PW CITY WIDE PUMP, MOTOR, ELECTRICAL MUNICIPAL POOL PERMIT RENEWAL INTERNET SERVICE / DEC 2015 RISK MANAGMENT CONSULTANT SVCS STORM WATER / ENGINEERING PLAZA BLVD PROJECT CUSTODIAL SERVICES FOR CITY BUILDINGS - WEST SIDE SAMPLING ENTERPRISE LEASE VEHICLES / PW PLAN CHECK SERVICES & INSPECTIONS / BUILDING MOP#65179 SUPPLIES / PW SEWER DESIGN PROJECT MOP#45719 HORTICULTUAL ITEMS RECORDS/DOCUMENT STORAGE CITY WIDE FIRE AND SECURITY ALARM REIMB - LUNCH ITEMS FOR TECATE CITY WIDE ELECTRICAL REPAIRS / PW POLICE DEPT. BUILDING IMPROVEMENTS COPIER EQUIPMENT LEASE / NOV 2015 NC DOWNTOWN PROJECT TRANSLATION SERVICES / CITY CLERK ATTACK LITE POLY DJ800 / FIRE MOP#75943 AUTO SUPPLIES VEHICULAR CHARGER KIT / FIRE MOP#72454 AUTO EQUIPMENT MOP#75877 AUTO PARTS CRAFT SUPPLIES / COMM SVCS CITY WIDE PEST MAINTENANCE JANITORIAL SUPPLIES- NUTRITION 8TH STREET SMART GROWTH REIMBURSEMENT - CUPA CONFERENCE MOP#49078 AUTO PART MOP#45703 AUTO PARTS MOP#67839 AUTO PARTS MOP#45707 SUPPLIES KNIFE SHARPENING - NUTRITION CHK NO DATE AMOUNT 321346 1/12/16 200.87 321347 1/12/16 2,457.95 321348 1/12/16 734.44 321349 1/12/16 7,398.63 321350 1/12/16 470.48 321351 1/12/16 43.80 321352 1/12/16 540.00 321353 1 /12/16 1,032.20 321354 1/12/16 241.62 321355 1/12/16 1,115.80 321356 1/12/16 173.75 321357 1/12/16 1,077.48 321358 1/12/16 950.26 321359 1/12/16 498.93 321360 1/12/16 588.00 321361 1/12/16 163.77 321362 1/12/16 2,350.00 321363 1/12/16 27,848.29 321364 1/12/16 27,813.17 321365 1/12/16 3,000.00 321366 1/12/16 1,840.00 321367 1/12/16 14, 516.51 321368 1/12/16 19, 581.28 321369 1/12/16 1,386.30 321370 1/12/16 9,310.00 321371 1/12/16 183.60 321372 1/12/16 157.00 321373 1/12/16 786.64 321374 1/12/16 175.43 321375 1/12/16 8,989.64 321376 1/12/16 22,562.02 321377 1/12/16 8,767.23 321378 1/12/16 3,850.00 321379 1/12/16 350.00 321380 1/12/16 4,878.56 321381 1/12/16 294.60 321382 1/12/16 1,020.24 321383 1/12/16 330.00 321384 1/12/16 386.38 321385 1 /12/16 125.12 321386 1/12/16 416.50 321387 1/12/16 178.50 321388 1/12/16 150,000.00 321389 1/12/16 135.51 321390 1/12/16 39.06 321391 1/12/16 786.84 321392 1/12/16 370.28 321393 1/12/16 3,479.96 321394 1/12/16 46.00 3/4 PAYEE PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL SAM'S ALIGNMENT SERVICE SAN DIEGO GAS & ELECTRIC SAN DIEGO SPORTS MEDICINE SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SOLIS, M SOUTH BAY FENCE INC SOUTHERN CALIF TRUCK STOP SPARKLETTS SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY THE LIGHTHOUSE INC UNITED PARCEL SERVICE UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY KANE BALLMER & BERKMAN OPPER & VARCO LLP POWER PLUS SDG&E SWEETWATER AUTHORITY THE LAW OFFICES OF EDWARD Z KOTKIN SUPERIOR READY MIX SWEETWATER AUTHORITY UNDERGROUND SERVICE ALERT AFLAC CAPF CALIFORNIA LAW ENFORCEMENT DELTA DENTAL DELTA DENTAL INSURANCE CO HEALTH NET HEALTH NET HEALTH NET INC KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS NAN MCKAY RELIANCE STANDARD INSURANCE THE LINCOLN NATIONAL LIFE INS ARCO GASPRO PLUS CALIFORNIA «-0- 11110 i CITT nay INCORPORATED WARRANT REGISTER #28 1/12/2016 DESCRIPTION 12 & D AVE PROJECT MOP#45742 LAUNDRY SERVICES / PW NC LIBRARY HUMIDITY SOLUTION PW YARD PROJECT MOP#72442 AUTO EQUIPMENT GAS & ELECTRIC - NUTRITON CENTER WELLNESS PHYSICALS / FIRE DEPARTMENT GAS & ELECTRIC UTILITIES FOOD / NUTRITION CENTER MOP#69277 SUPPLIES REIMBURSEMENT FOR THE PURCHASE OF CRAFT CITY WIDE FENCE REPAIRS / PW MOP#45758 OIL / PW WATER / NUTRITION CENTER WATER SERVICE UTILITIES CONSUMABLES/FOOD - NUTRITION MOP#76666 TRAFFIC SUPPLIES MOP#45726 AUTO PARTS UPS SHIPMENT / PURCHASING MOP#62683 AUTO PARTS MOP#46453 MATERIALS CELLULAR SERVICE / 11/22/15 - 12/21/15 MOP#45763 ELECTRICAL SUPPLIES MOP#45763 ELECTRICAL SUPPLIES LEGAL (S A OPERATIONS / S A LEGAL / WI-TOD / S A EQUIPMENT RENTAL / S A GAS AND ELECTRIC UTILITIES / S A WATER UTILITIES / S A LEGAL / OVERSIGHT BOARD / S A CONCRETE DELIVERY SERVICES ( STREET WATER SERVICE UNDERGROUND SERVICE ALERT ACCT BDM36 JAN 2016 FIRE LTD JAN 2016 PD LTD JAN 2016 DENTAL INS PREMIER JAN 2016 PM! DENTAL INS - JAN 2016 INS N5992A- JAN 2016 INS N5992F - JAN 2016 INS R1192A JAN 2016 INS ACTIVE JAN 2016 GRP#104220-0002 RETIREES INS JAN 2016 RETIREES INS JAN 2016 H S A INS JAN 2016 GRP #104220-0005 HCV FINANCIAL MANAGEMENT SEMINAR / SEC 8 VOLUNTARY LIFE INS JAN 2016 LIFE & AD&D, STD, LTD INS JAN 2016 FUEL FOR CITY FLEET CHK NO DATE AMOUNT 321395 1/12/16 56,442.03 321396 1/12/16 523.33 321397 1/12/16 4,731.25 321398 1/12/16 8,533.50 321399 1/12/16 206.34 321400 1/12/16 2,014.23 321401 1/12/16 1,399.57 321402 1/12/16 64,731.79 321403 1/12/16 1,298.33 321404 1/12/16 180.34 321405 1/12/16 37.80 321406 1/12/16 328.00 321407 1/12/16 112.34 321408 1/12/16 39.71 321409 1/12/16 22,524.18 321410 1/12/16 2,547.40 321411 1/12/16 442.52 321412 1/12/16 201.51 321413 1/12/16 19.55 321414 1/12/16 704.04 321415 1/12/16 315.65 321416 1/12/16 9,339.74 321417 1/12/16 153.86 321418 1/12/16 36.75 321419 1/12/16 135.00 321420 1/12/16 292.50 321421 1/12/16 195.00 321422 1/12/16 225.82 321423 1/12/16 27.32 321424 1/12/16 580.00 321425 1/12/16 333.07 321426 1/12/16 220.46 321427 1/12/16 201.00 321428 1/12/16 665.10 321429 1/12/16 640.00 321430 1/12/16 2,033.50 321431 1/12/16 15,219.83 321432 1/12/16 2,865.06 321433 1/12/16 1,086.90 321434 1/12/16 651.54 321435 1/12/16 67,376.21 321436 1/12/16 177,259.58 321437 1/12/16 22,235.93 321438 1/12/16 8,061.63 321439 1/12/16 4,876.70 321440 1/12/16 1,320.00 321441 1/12/16 2,975.08 321442 1/12/16 9,543.14 321443 1/12/16 17,700.86 4/4 0-, CALIFORNIA 4-0- NATIONAL CITY WARRANT REGISTER #28 1/12/2016 PAYEE DESCRIPTION CHK NO DATE AMOUNT ARCO GASPRO PLUS FUEL FOR CITY FLEET 321444 1/12/16 5,243.75 SECTION 8 HAPS PAYMENTS AIP Total 954,476.65 Start Date End Date 1/6/2016 1/12/2016 1,941.00 GRAND TOTAL $ 956,417.65 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTi_arazX, ANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16th OF FEBRUARY, 2016. AYES NAYS ABSENT CC/CDC-HA Agenda 2/16/2016 — Page 111 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - "Ragnar Relay SoCal 2016" running relay race sponsored by Ragnar Events LLC in partnership with the Orange County Child Abuse Prevention Center on April 2, 2016 from 9 a.m. to 6 p.m. with no waiver of fees. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. [ ITEM TITLE: Temporary Use Permit — "Ragnar Relay SoCal 2016" running relay race sponsored by Ragnar Events LLC in partnership with the Orange County Child Abuse Prevention Center on April 2, 2016 from 9 a.m. to 6 p.m. with no waiver of fees. PREPARED BY Dionisia Trejo DEPARTMENT: Neighbor •od S -s Department PHONE: 1(B19) 336-4.255 APPROVED BY: EXPLANATION (This is a request from Ragnar Events LLC to conduct the Ragnar Relay SoCal 2016 running relay on April 2, 2016. This is an overnight 200-mile running relay starting from Huntington Beach, California going through several cities to end in Coronado, California at Silver Strand State Beach Park. Runners are anticipated to enter National City between the hours of 9 a.m. to 6 p.m. heading southbound from San Diego thru National City into Chula Vista. Runners will typically run on sidewalks, crosswalks, bike lanes, and shoulders and will obey all traffic laws and rules of the road. During the relay, each team member will run three legs total, exchanging the baton at designated exchange points of the 36 legs of the course. Within National City, there will be one exchange point with the race course entering the city at Harbor Drive & Civic Center Drive going south onto Tidelands Avenue, then westbound onto W. 32nd Street and going south onto Bayshore Bikeway exiting the City. No public access closures are being requested and applicant will post appropriate signage for runners to follow with first -aid stations at each exchange. The last time this event was processed and approved was in 2011 and 2012 with no waiver of fees.] FINANCIAL STATEMENT: APPROVED: _ ACCOUNT NO. APPROVED: City fee for processing the TUP through various City departments, $237.00. Total fees: $237.00 .NVIRONMENTAL REVIEW: WAI ORDINANCE: INTRODUCTION: i FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the appI cet;on for a Temporary Use Permit to compliance with = '. conditions of ��� �� p rY � subjectp ��G approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION: IN/AI ATTACHMENTS: [Application for a Temporary Use Permit with recommended approvals and conditions of approval. T of Event: Public Concert Fair Festival 0 Parade DemonstrationCircus rn Motion Picture Grand Opening E.other (8Run Event Title: Ragnar Relay SoCal 2016 Event Location: City Sidewalks Event Date(s): From 4/2/16 Actual Event Hours: 9:00 AM to 4/2116 to 6:00 PM a Community event Block Party Total Anticipated Attendance: 3,900 (675 Participants 3,225 Spectators) Setup/assembly/construction Date: 4/2/16 Start time: 5:00 AM Please describe the scope of your setup/assembly work (specific details): We will be dropping off directional signage for the runners. Signs wUU be on standard delineator cones. Dismantle Date: 4/2/16 Completion Time: 8:00 PM 8 List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. None. We will only be running on open sidewalks and on shoulders. No street closures will be required. See Included materials for route information. Sponsoring Organization: Ragnar Events, LLC/ Orange County C;hlici ,Abler Chief Officer of Organization (Nartae) Corlssa Taylor Applicant (Name): Ameena Khan Address: 4001Nand. sled Baer Salt Lain C y, LIT um Daytime Phone: (MI) 499-5024 Everting Phone: M^ `) 7R5-8502 Fax. (801) 499-5023 E_Mail ameena@ragnarrelay.com Contact Person on site' day of the event:Ameena Khan cellular: (801) 706-8502 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 1 RCt.: Ict F:t'F 1Fr'R''�71, �r,g 44 1• F :Y111e«y,,e-`�°�..tr�v-i f. �f31 e. �+'a-a 1�+'+., N, pf ` •4 .�• r •mow. =a.- F' t ..i- .# ,. Is your organization a "Tax Exempt, nonprofit" organization? ❑YES ✓❑NO Are admission, entry, vendor or participant fees required? ❑✓ YES ❑ NO If YES, please explain the purpose and provide amount(s): $1461participant. Covers operational costs, Orange County Child Abuse Prevention Center donatior $900,000 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 500,000 Estimated Expenses for this event. $20,000 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? rq +-r. ems} G Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Please see supplemental information packet included with application. EYES EINO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: EYES1NO Does the event involve the sale or use of alcoholic beverages? ❑YESENO Will items or services be sold at the event? If yes, please describe: 2 [ITC NO YES t✓� NO DYES l I NO ® YES[NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. Will the event Involve the use of the ply or your stage or PA system? SPECIFY: In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: meml Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas. Please describe how food will be served at the event If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): El Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can that there are facilities in the immediate area available to the public during the event) Tables # and Chairs # !show Fencing, barriers and/or barricadesurcGenerator locations and/or soe of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffoing, bleachers, platforms, stages, grandstands or related structures a°ehicl c d/ r trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a dean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event Volunteers and staff will be following closely behing runners and wHI be responsible for removal of all trash. 3 Please describe your procedures for both Crowd Control and Internal Security: None. nYES DINO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: nYESI1NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. EMTs will be available at Torrey Pines Glider Port and Silver Strand State Beach. All teams and staff are provided with the address and contact information for nearest hospitals. Please describe your Accessibility Plan for access at your event by individuals with disabilities: We work closely with all participants with disabilities to ensure they are provided with the safest routes Please provide a detailed description of your PARKING plan: None neessary. There is not an exchange point in National City. Please describe your plan for DISABLED PARKING: N/A Please describe your plans to notify all residents, businesses and churches impacted by the event: We will not be passing through residential areas. We are happy to contact local businesses impact with letters. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 4 EYES v" O Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: ❑ YES ©NO Will sound amplification be used? If YES, please Indicate: Start time: AM Finish Time PM EJ YES j NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: PM Finish Time PM Please describe the sound equipment that will be used for your event; OYESO NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: �✓ YESaNO Any signs, banners, uex`viaiui,n6, special lighting? if YES, please describe: Signage on delineator cones will be placed when runners need to change directions. See attached packet. 5 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. OrganizationRagnar Events, LLC/ Orange County Child Abuse Prevention Center Person in Charge of Activity Ameena Khan Address 12 S 400 W 2nd Floor Salt Lake City, UT 84101 Telephone (801) 706-8502 Date(s) of Use 4/2/2016 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date 15 / P<A c� �ir�2ci-czr For Of ce Use Only Certificate of Insurance Approved Date 4/2/16 6 RE: Special Event Additional information - Ragnar Relay So Cal 2016 Dear City of National City, Attached please find the completed application for a temporary special events permit as issued by the City of National City. Additionally, this document contains all appropriate maps and venue layouts, general information on the race format, and important dates and times. This information is to supplement the aforementioned special events application for the Ragnar Relay So Cal 2016 race benefiting the Orange County Child Abuse Prevention Center. Included information: A. Event Description B. Proposed Beginning and End Trues C. Proposed Route Through the City D. Safety, Emergencies, and First Aid E. Traffic Impact and Traffic Control F. Insurance G. Signage We believe in providing a quality event that is safe and fun for participants and all involved. I look forward to working with you on this year's event. Please contact me regarding any questions you may have. Best Regards, Ameena Ameena Khan I Race Director r ;s r1 Ytagnar Lveri,. 12 South 400 West ! 2"d Floor J Salt Lake City, UT 84101 P 801.499.5024 I F 801.499.5023 j C 801.706.8502 ameena@ragnarrelay.com I www.raenarrelay.com II Wei ih L0,1 CIh r 11:0 roar - i Fitx. RA N A AI ILACKARREIAY CUNT A. Event Description The Ragnar Relay So Cal is an overnight 200-mile running relay from Huntington Beach, CA to Coronado Island, CA on April 1-2, 2016. The race is run by teams consisting of 12 runners. Each team member will run three legs total. Relay legs typically range between 3-8 miles and vary in difficulty. Each team is responsible for providing two support vehicles with six runners in each vehicle. The first vehicle will drop off the first runner at the start and then proceed to the first exchange point. At the first exchange the vehicle will drop off the second runner and pick up the first runner when that runner's leg is complete. Teams will repeat this pattern for six legs until they hand off to their second vehicle. This leapfrogging pattern will continue all the way to the finish line in San Diego. The event is sponsored and managed by Ragnar Events LLC. Ragnar Events presented its first event, the Ragnar Relay Wasatch Back, in Utah in 2004. To date, Ragnar Events has presented over 50 events in 20 states (the courses for some events running through more than one state). The Ragnar Relay Series, now consisting of 18 events, is the largest series of overnight relays in the world. For more information please visit our website at www.raenarreay.com. These overnight relays benefit both participants and the communities where they are presented. Participants have been unfailingly enthusiastic about their experiences. There are always a wide variety of human interest stories associated with these events. These range from the experienced runner finding special meaning through participation in a running event as a member of a team; to the first-time runner who participates at the urging of a friend and discovers previously unknown abilities and a love for running; to families, businesses, old friends and other groups who enhance their relationships as they individually and collectively test their limits; to teams who simply run for a cause, whether in honor of a deceased friend or relative, or to raise money for local charities or another charity of special importance to the team. Ragnar is excited to partner with the Orange County Child Abuse Prevention Center. Through the official charity partnership, the Orange County Child Abuse Prevention center will be the recipient of a monetary donation as well as fundraising efforts on behalf of our teams. OCCAPC will also be providing volunteers on the course that will help raise money for their cause. In addition to the Center, Ragnar will also be partnering with other organizations and schools along the course to better the communities that we run through. RA NAR RELAY B. Proposed beginning and ending times and dates of the So Ca! Event: April 2, 2016 Runners are anticipated within the City of National City between the hours of 9:00 AM and 6:00 PM on Saturday April 2, 2016. There will be 675 teams total with 1 runner per team on the road at any given time. We will be setting up the course continually as early as six hours ahead of our first runner, and cleaning lip following the last runner as late as two hours after they pass through each jurisdiction. C. Runner Route Details Turn by turn: Enter the City of National City running against traffic on Harbor Drive, turn right onto Civic Center Drive running against traffic on sidewalk, Civic Center Drive becomes Tidelands Avenue, turn left onto W 32"d Street to run with traffic on sidewalk, continue straight onto Bayshore Bikeway, stay on Bayshore Bikeway, Exit the City of National City D. Safety, Emergencies and First Aid Runner safety is our foremost concern. All teams are provided a Race Bible that includes a detailed course description and event rules. All runners sign waivers where they acknowledge that the course includes areas where there may be traffic congestion and that they must obey race rules, which require observance of all applicable traffic rules and regulations. Each team must have at least six reflective vests and two flashlights. These must be presented at the time that the team checks in. Runners starting their legs after 6:30pm and before 6:00am must be wearing a reflective vest, tail/butt light and holding a flashlight or headlamp. Additionally, any team -member spectator must wear a reflective vest during these hours when outside their vehicle on public roads. Runners are required to obey all traffic laws and we instruct them to use the sidewalk when available. Runners are also told to call Ragnar for any concerns of problems out on the course. There is a phone number that connects participants to the Race Command of the race. They will call if they have a lost runner, a moved sign, or general question about the course. In case of emergency all runners and staff will call 911. Then contact our Race Command number (661-RAGNAR1) to let race staff know of the emergency. We have 10-12 Ragnar Staff and trained Volunteers on the course at all times monitoring the course. Each person is trained on Ragnar Safety and emergency procedures. They are also trained on the access points of any trail systems that may be used. First Aid A first -aid station and first -aid staff will be located at each major exchange location. These first - aid stations will be equipped to handle extreme dehydration, heat stroke, and all of the minor sport injuries we often experience, including; blisters, sprains, strains, stings, etc. We require our first aid staff to be licensed to administer intravenous fluids (typically EMT intermediate and above, or RN, PA, M.D., etc). We hire first aid workers (EMT intermediate or above), either through a medical staffing agency or directly through local hospitals or emergency service personnel. In the event of a major medical emergency (i.e. any life threatening condition or Injury that requires immediate medical attention) we instruct runners/volunteers to first call 911. The line of communication then follows: 911 4 Race Director 3 Senior Race Director 4 Course Manager for that section. In addition to our own first aid services on the course, we list the local emergency rooms near the course, along with their address and phone number in the race packets. ii�#tihlill PLAY II'h I1101 IA II /IT irr:r s_i sjy_a:l E. Traffic impact/ traffic control We anticipate 675 teams to register for this year's event. That means no more than 675 runners will be on the course at any given time. Teams will be provided with staggered start times, from SAM to 1PM on Friday, April is'. Because start times are spread over an 8-hour period and only 675 runners are on the course at any given time, there will never be a large group of runners at any one location. Typically the complete group of 675 individual runners will be spread out over 30-40 miles. F. Insurance We are sanctioned under USA Track and Field. A Certificate of insurance naming your city has been included with the application. G. Signage plan Along the course there will be course signs that communicate to the runners which direction to go, on what side of the road to run, which exchange they are at, etc. Directional signs are only placed at change of direction intersections. An example of such a sign can be seen in the picture below: The signs are 42" High, 18" Wide, .25" Thick and are made of corrugated plastic. Each sign will be secured to a delineator post traffic cone. _ 1 ill I11 nl l i3Oni i:nli rig t411u,' 4NR RA'Otianl:r (Ot ,1-1ra I r 11111rIM: F !I in ON ttl LE TO GO 10 GOA 0, tli t I 4;411L irV 4' I ... illLI Al Fri! ' RAGN bniy P -4141.01g17 'AMOR RELAY -10M !tiD' L EFT J r, li F 01 OPP C1 5in N i' f 1 in4 MIGHT • -1 1.4 ' 11101 L. AN. 112 CERTIFICATE OF INSURANCE DATE 1/6/2016 CERTIFICATE 20160106396222 NUMBER: AGENCY: ESUC 3 LLC d/b/a Entertainment & Sports Insurance eXperts (ESIX) d/Wa Entertainment and Sports Irl6urarx;e Agency (Calforrda} 2727 Paces Ferry Road, Building Two, Suite 1500 Atlanta, GA 30339 678-324-3300 (Telephone) 678-324-3303 (Facsimile) THIS CERTIRCATE IS ISSUED AS A MATTER OF IE FORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED EtY THE POLICIES • BaaW NAMED INSURED: INSURERS AFFORDING COVERAGE: USA Track & Field, Inc. Ragner Events, LLC 132 East Washington Street, Suite 800 Incsianapolis IN 46204 INSURER A Philadelphia Indemnity Ins. Co INSURER B: Philadelphia Indemnity Ins. Co. EVENT INFORMATION: Ragnar Relay So Cal 2016 (4/1/2016 - 4/2/2016) POLICY/COVERAGE INFORMATION: THE REQUIREMENT, INSURANCE LIMITS POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH SECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS TYPE OF INSURANCE: POLICY NUMBERS): EFFECTIVE: EXPIRES' LIMITS: . A GENERALLIABILITY r X Occurrence PHPK1403938 11/112015 1201 AM 11l112016 12:01 AM GENERAL AGGREGATE (Applies Per Event) $3,000,000 X Participant Legal Liability EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES (Each Occ.) $1,000,000 MEDICAL EXPENSE (Any one person) EXCLUDED PERSONAL&ADV INJURY $1,000,000 PRODUCTS-COMP/OP AGG $3,000,000 B UMBRELLA/EXCESS LIABILITY X PHUB517449 11/1/2015 12:01 AM 11/1/2016 12:01 AM EACH OCCURRENCE 310,000,000 AGGREGATE (Applies Per Evert) $10,000,000 DESCRIPTION OF OPERATIONSILOCATiONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL. PROVISIONS: Coverage applies to USA Track & Field sanclioned events and registered practices, including any directly related activities, such as event setup and tear -dawn, participant shack -in and award ceremonies. The certificate holder is an additional insured as required by written contract or written agreement, but only for babifity ariaing out of the negligence of the Named Insureds per the Miming endorsement Additional Insured - Certitimite Holders (Form PI-AM-002) The General Liability polcy is primary and non-contributory with respect to the negligence of the Named Insureds (Form CG 00 01). The General Liability policy contains a blanket Waiver of Subrogation as required by contract per Waiver of Transfer of Rights of Recovery Against Others (Form CG 24 04). Excess policy follows Corm of underlying General liability. CERTIFICATE HOLDER: NOTICE OF CANCELLATION: City of National City 1243 National City Blvd National City CA 9195E Should the axplrallon darts thereof, notice will be deiwred in accordanceoddest of the above described i cancelled provisions_ AUTHORIZED REPRESENTATIVE: 13 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Ragnar Events, LLC / Orange County Child Abuse Prevention Center EVENT: Ragnar Relay SoCal 2016 DATE OF EVENT: April 2, 2016 TIME OF EVENT: 9:00 am to 6:00 pm APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE COMMUNITY SERVICES POLICE CITY ATTORNEY YES [x] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES[x] NO[ SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: RISK MANAGER (619) 336-4370 • Provide a valid copy of the insurance certificate wherein the City of National City is a named insured. • That the insurance policy provide a hold harmless and indemnification agreement which must have a combined single limit of no Tess than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date of the event. • That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • Provide an Additional Insured endorsement naming the City of National City, its officials, agents and employees as an additional insured • The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950 ▪ Name, address and contact information for the broker providing this insurance policy. 14 POLICE The Police Department does not have any stipulations for this event. We will notify our on duty personnel prior to the event so they are aware and can monitor the route, and in the event an incident occurs in our City along the route or to a participant they have contact information for event organizers. CfiTSY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. 15 CC/CDC-HA Agenda 2/16/2016 — Page 128 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - The Campagnolo GranFondo San Diego sponsored by GranFondo Cycling Tours on April 10, 2016 from 7:15 a.m. to 5 p.m. with no waiver of fees. (Neighborhood Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — The Campagnolo GranFondo San Diego sponsored by GranFondo Cycling Tours on April 10, 2016 from 7:15 a.m. to 5 p.m. with no waiver of fees. PREPARED BY: jDionisia Trejo PHONE: (619) 336-42551 EXPLANATION- rThis is a request from GranFondo Cycling Tours to conduct The Campagnolo GranFondo San Diego bike ride through San Diego County on April 10, 2016 from 7:15 a.m. to 5 p.m. The event starts in Little Italy, downtown San Diego and finishes at Ruocco Park. 1,500 participants are expected for this event. Three routes will be offered a 34 mile short course, 56 mile intermediate and 105 mile long course. OUTBOUND - The course begins in Downtown San Diego under the Little Italy sign and proceeds around to Pacific Hwy and then south to Harbor Drive on which it stays until it exits San Diego. It enters National City at Civic Center Drive, turning right onto Civic Center and then following Tidelands Avenue until it turns left onto Bay Marina. it continues east on Bay Marina/Mile of Cars Way until it reaches National City Blvd where riders will turn right going southbound. Riders will continue southbound on NCB turning eastbound at E. 30th Street and proceeding east on 30th/Sweetwater Road until reaching Plaza Bonita Road. Riders will then ride southbound on Plaza Bonita Road leaving National City jurisdiction. From its start in Little Italy, up to National City Blvd. and E. 30th Street, all intersections will be monitored by Hudson Safety Lite. This event has been approved by City Council for prior years with no waiver of fees. DEPARTMEN Neighbor •od S:g,y Department APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: [City fee of $237.00 for processing the TUP through various City departments. Total fees are $237.00 rNVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: [ STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION: Finance MIS ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 'Ee of Event Public Concert Fair FestiivatCommunity event Parade Demonstration MotioBicycle Rids EBlock Party Moto �n Pic ure Grand Opening U Other Event Title: The Campagnolo GranFondo.San Diego Event Lo on: Please see attached event guide Event Date(s): From 4/10/16 to 4/10i1 6 Actual Event Hours: 7:15 AM to 5:00 PM Total Anticipated Attendance: 1,500 (1,50( Participants Spectators) Setup/assembly/construction Date: 4110/15 Start time: 7:00 AM Please describe the scope of your setup/assembly work (specific details): Dismantle Date: 4/10 Completion Time: 5:00 pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Please see attached Intonation. Sponsoring Organization: GranFondo Cycling Tours seven Galasso, President Chief d of Organization (Name) - Applicant (Name): Christopher Gomex Address: 1668 Columbia S"t, San Diego Daytime Phone: 519 233-369 Evening Phone: 619:5��tl19t3 Fax: E-Mail: 7203412 Contact Person "an siteday of the event: Vltan/I Zediker Cellular: 20' " NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CI1Y OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit° organization? YESEI NO Are admission, entry, vendor or participant fees required? IS YES[INO If YES, please explain the purpose and provide amount(s): Fees depend on distances - $99, $85 and $55. Kids ride for free $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event $ Estimated Expenses for this event. $ What Is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Please see attached event guide. 1JYES 0 NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: LJi'Es1No Does the event involve the sale or use of alcoholic beverages? 11YE NO WII items or services be sold at the event? If yes, please describe: 2 0 'ENO Does the went involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and pride a written narrative to explain your route. �YESE1NO Does the event involve a fixed venue site? if YES, attach a deta ed site map showing all streets impacted by the event. I� iYESfNO Does the event Jp yy the use, or canopies? if YES: Number of tent/canopies anopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. 0 Will the event involve the use of the gliy or your stage or PA system? SPECIFY: in addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Dv Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas. Please describe how food will be served at the event If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): Portable and/or Permanent Toilet Facilities Number of portable toilets: (I for every 250 people is required, unless the applicant can ..show that there are facilities in the immediate area available to the public during the event) Tables # and Chairs # �.-- Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related struotuies Vehicles and/or trailers Other related event components not covered above Trash containers and du►nosbir s (Note: You must properly dispose of waste and gal -Liege throughout the term of you event and immediately upon conclusion of the event the area most be return to a clean condition.) Number of trash cans: Trash containers with lids: Deeorrae your plan for clean-up and rend of waste and garbage during mad rafter the event 3 Please describe your procedures for both Crowd Control and Internal Security: This is not applicable for the cyclists and aid station. Road and lane closures are handled by the traffic control company. LIYES 0 0 Have you hired any Professional Security organization to handle security arrangements for this event? if YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: LIYES O Is this a night event? if YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Pleasel indicateseventtarranement you have made for providing First Aid Staffing and Equipment. Pleasee describe your Accessibility Plan for access at your event by individuals with disabilities; Not o a p i ie or lays is sr 'S a will pa nNtie's Teets. Pa describeoifor 1PARKING: Use existing asaedar ngasreged Please describe your plans to notify all residents, businesses and churches impacted by the Txretfollow directions from the city to fulfill this request. NOTE: Neighborhood residents must be notified 72 hours In advance when events are scheduled in the City parks. 4 U Are there any musical entertainment features related to your event? if YES, please state the number of stages, number of bands and type of music. Number of Stages: Number of Bands: Type of Music: OYES 0 W,II sound amplification be used? If YES, please indicate: Start time: _A' Finish Time PM PESO NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: PM Finish Time PM Please describe the sound equipment that will be used for your event OYES:INO Fireworks, rockets, or other pyrotechnics? If YES, please describe: !YESDt ; Any signs, banners, decorations, special lighting? If YES, please describe: 1 8x18 free standing event route directional signs will be on route. 5 Person in Charge of Activity 17897 Camino Del Roca Address 720 201-3412 April 10, 2016 Telephone Date(s) of Use City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. GranFondo Cycling Tours Organization Wally Zediker HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Agpllcant Official Title Date Certificate of insurance Approved Date 6 aGRAN!ND JOYOLINa TOURS 1 Event Guide 2016 Campagnoio Granfondo San Diego 8nd Annual Event Produced by GranFondo Cycling Tours Event Description The Granfondo San Diego Granfondo is a fun bike ride through San Diego County. The event starts in Little Italy and finishes at Ruocco park. 1,500 participants are expected for 2016. The ride will be held on Sunday April 10, 2016. Riders must obey all rules of the road. Three routes will be offered a 34 mile short course, 56 mile intermediate and 105 mile long course. Date: Sunday April 10, 2016 Participants: 1,500 Point of Contact Ride Director Tobias Panek 858-255-9709 Events Manager Sarah Clinton 858-268-1250 Course Manager Wally Zediker 720-201-3412 7 G ANFok1b CYCLING TOURS Course Route CompagnoIo Granronclo San Diego Turn by Turn Gran Fonda Rout: 102 miles Mule Next Tum 18 mph 14 mph 10 mph Turn 0.0 0.2 7:15 AM 7:15 AM 7:15 AM Head north on India St toward W Fir St 0.2 0.1 7:15 AM 7:15 AM 7:16 AM Turn leftonto W Hawthorn St 0.3 1.0 7:16 AM 7:16 AM 7:16Turn AM - left onto Pacific Hwy 1.3 4.7 7:19 AM 7:20 AM 7:22 AM ETum Ieft onto W Harbor Dr 6.0 0.2 7:35 AM 7:40 AM 7:51 AM .Tum right onto Civic Center Dr 6.2 0.6 7:35 AM 7:41 AM 7:52 AM South on Tidelands Ave 6.8 0.8 7:37 AM 7:44 AM 7:55 AM Turn left onto Bay Marina Dr 7.6 0.4 7:40 AM 7:47 AM 8:00 AM Turn right onto National City Blvd 8.0 2.0 7:41 AM 7;49 AM 8:03 AM Left onto E 30th St [START RULES OF ROAD' 10.0 1.3 7:48 AM 7:57 AM 8:15 AM Turn right onto Plaza Bonita Rd [REST STOP] 11.3 1.9 7:52 AM 8:03 AM 8:22 AM "Turn Ieft onto Bonita Rd 13.2 3.0 7:59 AM 8:11 AM 8:34 AM Turn right onto Otay, Lakes Rd 16.2 1.0 8:09 AM 8:24 AM 8:52 AM Continue onto La Media Rd 17.2 3.3 8:12 AM 8:28 AM 8:58 AM 'Turn left onto Olympic Pkwy 20.7 0.7 8:24 AM 8:43 AM 9:19 AM , Right onto Wueste 21.4 6.6 8:26 AM 8:46 AM 9;23 AM Tum right onto Otay Lakes Rd 28.0 2.2 8:48 AM 9:15 AM 10:03 AM Pio Pico [REST STOP], 30.2 0.2 8:55 AM ; 9:24 AM 10:16 AM Turn Ieft onto CA-94 30.4 7.7 8:56 AM 9:25 AM 10:17 AM :Turn right onto Honey Springs Rd 38.1 7.8 9 22 AM , 9:58 AM 11:03 AM :Turn right onto Lyons Valley Rd 45.9 7e0 9 48 AM 10:31 AM 11:50 AM Turn Ieft onto Japatul_Rd [REST STOP] 52.9 4.8 10:11 AM . 11:01 AM 12:32 PM Slight left onto Dehesa Rd 57.7 3.2 10:27 AM , 11:22 AM 1;01 PM ;Turn left to stay on Dehesa Rd 60.9 4.2 10:38 AM : 11:36 AM 1:20 PM Turn Ieft onto Willow Glen Dr 65.1 1.5 1052 AM '. 11:54 AM 1:45 PM °Turn left onto Steele Canyon Rd 66.6 7.3 10:57 AM . 12:00 PM 1:54 PM Turn left onto Campo Rd 73.9 8.9 11:21 AM ' 12:31 PM 2:38 PM Turn right onto bray Lakes Rd [REST STOP] 82.8 0.7 1151 AM 1:09 PM 3:31 PM Continue=straight on Otay Lakes Rd 83.5 1.2 11 53 AM 1:12 PM 3:36 PM Tum right onto Hunte Pkwy 84.7 1.0 11:57 AM 1:18 PM 3:43 PM Left onto Proctor Valley Rd . 85,7 _2,0 12 00 15M , 1:22 PM 3:49 PM Turn right onto Mountain Miguel Rd 87.7 0.6 12 07 PM ` 1:30PM 4:01 PM Flight on Pm for Valiey,Rd 85.3 1.5 12 09 PIN 1:33 PM 4:04 PM -Left with San Miguel Rd 89.8 0.1 12:14 PM 1:39 PM 4:13 PM : Right onto Central Ave 89.9 1.3 12:14 PM 1:40 PM 4:14 PM : Left onto Sweetwater Rd 91.2 1.4 12:19 PM 1:45 PM 4:22 PM Right at Willow st, stay.on Sweetwater rd 92.6 0.2 12:23 PM : 1:51 PM 4:30 PM Left onto Plaza Bonita Rd 92.8. 2.7 12:24 PM 1:52 PM 4:31 PM Right onto bike pathRES [T STOP] 95.5 0.1 12:33 PM , 2:04 PM 4:48 PM Straigh to Tidlands 95.6 1.3 .12 33 PM : 2:04 PM 4:48 PM Turn right ontotidelandsAve 96.9 4.6 12:38 PM 2:10 PM 4:56 PM Left onto East tierbor dr 101.5 12:53 PM 2:30 PM 5:24 PM Left into Ruocco Park (just past PCH) 8 3 CY l:\3 TOURS Course Map Aid Stations Three location will serve as five aid stations along the course. Olympic Training Center will be used both ways on course and the Bonita Plaza park located will serve as the first and last stop. Shampo residence will serve as an interim stop. Parking Plan All Parking is available on City streets. Staff parking will be reserved as follows. #1 Reserve all 12 parking spaces In small lot north of Ruocco park along Harbor Or. No Parking Saturday April 9, 2016 4:00 AM To Sunday April 10, 2016 8:00 PM 9 GRANFOND LYcLiN TOURS #2 Reserve all spaces in small lot East of Ruocco Park along Pacific Hwy Meter numbers 7045 - 7062 No Parking Friday April 8, 2016 2:00 PM To Sunday April 10, 2016 8:00 PM #3 Reserve meter spaces 7012, 7013 and 7014 No Parking Saturday April 9, 2016 4:00 AM To Sunday April 9, 2016 8:00 PM Medical Plan Rural/Metro Corporation - Ambulance Services will provide 1 BLS ambulance and will be stationed at the Olympic Training Center. A medical tent will be at the finish area staffed with at least 1 nurse or EMT. 4 Sag vehicle will be on course for non -emergency transportation. 4 Communications Plan Radios will be ordered for all staff, key medical and key police personnel. Cell phones will be used as back- up communication. Waste Removal Plan Waste removal is contracted through Waste Management. Two 3 yard waste and three 3 yard recycling will be used in the venue. 10 cardboard trashcans will be located throughout the venue to dispose of trash. 10 Recycle cans will be located in the venue for recycling. 8 Existing toilets are available in the venue. 12 additional portable toilets will be provided. Traffic Plan Road closures will be required for the start of the city of San Diego. Traffic posts: 2 CHP to control 94 and Campo Road Intersection. Traffic control services will be provided by Hudson Safety Lite. 10 GRAN FoN w o 5 Electrical Two 2,000 watt generator will be used at the registration area and one 3,500 watt generator will be used for sound. Advanced Notification Signs 2 wk advanced notification Little Italy and 94 and Campo RD both directions. No Park No park signs will be required at the start / finish area in the Little Italy area. START MAP SUPPORT VEHICLE STAGING GRANFONDO ARCH POLICE FIAT FERRARI <=1 RIDE DIRECTION TIMING REGISTRATION n I // 1. \ \ ' WATER LITTLE ITALY MECHANICAL ARCH GRAN FONDO MEDIO FONDO PICCOLO FONDO STAGING LINE STAGING LINE STAGING LINE START LINE VIP STAGING LINE i— INDIA ST x 0 Lad 5.14 z a) KETNER BLVD 11 6 CYCL{ NS TatiRS SITE MAP MEDICAL From Finish ?ins , . • , . , 1 , , . I ........... STAGE INFO BEER TENT TOILETS (6) At N MASSAGE TENT VENDOR BOOTHS EVENT HQ FOOD PREP GENERATOR 1 DUMPSTER 12 GRAN FOND" CYCLING TOURS 7 BEER GARDEN • 3 Private Security • No Furniture • Double wall fence • 6ftmoat • 12 oz beer glass size • 2 drink max Certified pourer • Participants and spectators allowed • No alcohol sales Entrance / Exit 1 40 Entrance / Exit 60 nE BEER TENT Double Fence aft N t 13 8 TIME LINE Friday - April 8 Mark Course 7:30 AM Pick up 24 ft box, El Cajon Load Expo truck Load Catering trailer 1:30 PM Set-up expo Vendor tables, tents, medical Place Rafael's tents Kitchen set-up 2:00 PM Drops - Toilets, sink, waste tank 5:00 PM Saturday 6:00 AM 7:30 AM 10:00 AM 12:00 PM 4:00 PM 6:30 PM Security arrives April 9 Expo set-up, close parking lots Set-up bike racks, finish line truss, place out Fencing. Cone for safety Mark Course Pick up 3 - 16 ft box trucks in El Cajon Load rest stop trucks Drop trucks off at Ruocco park south lot Registration Opens / Expo Opens Start / Finish walk-through EXPO closes Security arrives (4pm to 8am) Load registration and start line items Fill ice coolers VIP dinner Sunday - April 10 1:00 AM Streets barricaded & cars towed by Little Italy 3:00 AM 4:00 AM 4:30 AM 5:00 AM 5:30 AM 6:00 AM 6:15 AM 6:30 AM 7:00 AM Finish line set-up, set out traffic control equipment Fencing, truss Porto drop at start Cal -events set-up stage, truss & sound Drop Start line registration items, water station Fencing, sponsor banner Registration Opens (At the start line) All rest stop trucks depart Set-up start timing location Starting grid opens Volunteers arrive Position course marshals Position lead out vehicles Position Follow vehicles All vehicles set Music and announcing starts Opening remarks, event rules, cautions Pull route barriers Mike/Keith Darrell Tobias/RC/Steve/Darrell Carrie, Derek T/C /RC/Steve/Darrell Derek/Vince Elvis Darrell/Paul/Larry/Steve Jr Mike/Keith Wally/RC/Steve Josh/Tobias Elvis/Elvis Jr. Josh / ALL T/C Ramiro Josh/RC/Steve/Darrell/Paul Diamond Rod +3 Josh/RC/Steve/Darrell/Paul Sarah/Bobbie Katie/Maureen/Randy Tobias/Josh T. Wally Tobias Wally 14 9 LYE LINE TL7LiR9 7:05 AM Campagnolo welcome Torn Kattus 7:08 AM CAF Thank -you Nico 7:10 AM National Anthem 7:13 AM Start Ferraris Joe Busaiacchi 7:15 AM Ride Start ALL 7:30 AM Break down start Josh/RC/Steve/Darrell/Paul Move timing point to Finish Tobias 7:45 AM First rider arrives at Rest Stop 1 Bonita Plaza Set KOM Pt1 Josh T / Steve Jr. 8:30 AM First rider arrives at Rest Stop 2 Pio Pico Set KOM Pt 2 Josh T 8:45 AM First rider finishes 9:00 AM Open India Street 9:30 AM First rider arrives at Rest Stop 3 Alpine 10:30 AM Lunch and Beer Service Opens 12:00 PM KOM timing closed Josh T. 12:30 PM Alpine Rest Stop 3 Closed 2:30 PM Prize raffle 3:30 PM Otay Lakes Rest Stop Closed 4:00 PM Expo closes Food service closes Pick-up expo, pack out tents, bike racks RC/Steve/Darrell/Paul 5:00 PM Plaza Bonita Rest Stop Closed Pack up kitchen RC/Steve/Darrell/Paul 5:30 PM Course Closes Beer garden closes Load out beer garden fence RC/Steve/Darrell/Paul 6:00 PM Clear Harbor Dr RC/Steve/Darrell/Paul 7:00 PM Finish 15 G AN oND 1126 10 CYCLINM TOURS CITY TIMELINE OUTBOUND Location Time ' Mlles Start NB India under Little Italy sign North of Date St. Proceed NB to Hawthorne. [LANE CLOSURE] 7:15 am — Starting wave 0 LEFT onto WB Hawthorne. Proceed WB to PCH. [LANE CLOSURE] 7:16 am — First Riders 7:30 am — Last Riders .2 LEFT from WB Hawthorne onto SB PCH. [LANE CLOSURE] 7:17 am — First Riders 7:30 am — Last Riders .4 LEFT from SB PCH onto S13#2 W. Harbor Dr. [LANE CLOSURE] 7:19 am — First Riders 7:35 am — Last Riders 1.3 HARBOR & Convention Center [LANE CLOSURE] 7:20 am — First Riders 7:40 am — Last Riders 2.0 HARBOR & Cesar Chavez {LANE CLOSURE] 7:25 am — First Riders 7:50 am — Last Riders 3.7 RIGHT from HARBOR onto CIVIC CENTER DR. [LANE CLOSURE] 7:31 am — First Riders 8:00 am — Last Riders 6.0 INBOUND Location Time Miles . LEFT from EB Civic Center Dr. onto NB Harbor Dr. (re-entering San Diego) 10:15 am — First Riders 4:30 pm — Last Riders _ 0 Left into Ruocco Park (just past PCH) 10:25 am — First Riders 4:50 pm — Last Riders 4.7 16 Gi4AN Fow et CY3Li4 TOURS Cars Timing Mat • s • • All lanes 12' or more Harbor Dr Finish Line Set-up Place 500N of Intersection 28 in cones -12 000000000000000000 1444A anor SC5 Place 500' S of Intersection e a +.; 00000 • • • • • • }re • Graver • •-•-0-1-18-0-0-41-411,11 \ 1 4. Finish Solid fencing 11 W E Bikes 12 17 12 ROUTE MAP DETAILS fiat %At ,14), r-A.,,•:, A 4 . . rrt.... i 4,,' 4.7, (•'....._ n. zr:7,e,,,.:,,ti ... 4i, trat.- IF ''';...:;, •,... • "kr. war • Eria/or uff Nadi LAAiiktAnAA‘ Aar tir' A :7 4:-. •-+ A'A 4'44 ti-fAb ... I, ,,<0 ' r / T 4 z • 4 y nes 18 Bonita Plaza Rest Stop Set-up CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: GranFondo Cycling Tours EVENT: The Campagnolo GranFondo San Diego DATE OF EVENT: April 10, 2016 TIME OF EVENT: 7:15am to 5pm APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: RISK MANAGER (619) 336-4370 Provide a valid copy of the insurance certificate wherein the City of National City is a named insured. That the insurance policy provide a hold harmless and indemnification agreement which must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date of the event. • That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • Provide an Additional Insured endorsement naming the City of National City, its officials, agents and employees as an additional insured • The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950 • Name, address and contact information for the broker providing this insurance policy. 20 FINANCE GranFondo Cycling Tours will need to apply for a business license. They are non-profit and therefore will not need to pay. They just need to complete the attached application and submit it with "proof of non-profit status"_ FIRE (619) 336-4550 No fees for this event Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. Emergency services access shall be given to all emergency apparatus upon approach 2) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 3) First Aid will be provided by organization. POLICE The police department does not have any stipulations for this event. We will notify our Personnel who will be on duty during the event so they can monitor the bike route through our City and if called to respond to an incident in our City regarding the event or participants they will be aware of the event route, details and contacts. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager, 21 CC/CDC-HA Agenda 2/16/2016 —Page 151 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended December 31, 2015. (Finance) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: February 16, 2016 AGENDA ITEM NO. ITEM TITLE: Investment Report for the quarter ended December 31, 2015. PREPARED BY: Ronald Gutlay PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Financ APPROVED BY: FINANCIAL STATEMENT: APPROVED: ,,4, , - - Finance ACCOUNT NO. APPROVED: MIS See attached staff report. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended December 31, 2015. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. investment Listings CALIFORNtA.— MEAL � L Car XICCORPOIRATSD City Council Staff Report February 16, 2016 ITEM Staff Report: Investment Report for the quarter ended December 31, 2015. BACKGROUND The California Government Code (§ 53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: type of investment; +� issuer (bank or institution); y date of maturity; dollar amount invested; and y current market valuation as of the date of the report. In addition, the Government Code (§ 53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§ 53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of December 31, 2015 is summarized below and compared to the balance as of December 31, 2014. 12/31/2015 12/31/2014 Book Value 1 $ 55,191,905 $ 53,539,213 Market Value 2 $ 55,021,553 $ 53,350,745 (1) actual cost of investments (2) amount at which the investments could be sold The California Treasurer's Local Agency Investment Fund ("LAIF") and The County of San Diego Pooled Money Fund comprise 59.32% of the City of National City's total investment portfolio (50.15% and 9.17%, respectively). These are liquid investment pools that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a withdrawal request with no penalty. The remainder of the City's portfolio is composed of investments that may be liquidated at any time. However, these investments likely do not Page 2 Staff Report: Investment Report for the quarter ended December 31, 2015. February 16, 2016 provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation/withdrawal of these investments is at the risk of loss and/or penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of December 31, 2015 Issuer/Manager Local Agency lneestment Fund Chandler Asset Management County of San Diego Totals for December 2015 Total Market %of Book Value Market Value' YTM Portfolio 27,590,633 $ 27,595,809 2 0.40% 50.15% 22,534,303 $ 22,381,744 1.12% 40.68% 5,066,969 $ 5,044,000 0.67% 9.17% 55,191,905 55,021,553 100.00% 1 includes accrued interest 2 calculated on 30/360 basis TOTAL MARKET VALUE $55,021,553 County of San Dtego $5,044,000 Chandler Asset Management $22,381.744 Local Agency Investment Fund $27,595,809 Page 3 Staff Report: Investment Report for the quarter ended December 31, 2015. February 16, 2016 Issuer/Manager INVESTMENT PERFORMANCE BY ISSUER/MANAGER For the Quarter Ended December 31, 2015 Total Market Value' 9/30115 12/31/15 Change Yield (Net) 3 Local Agency Investment Fund $ 31,609,403 , $ 27,595,809 $ _ (4,013,594)- 2 . 0.27% Chandler Asset Management 22,471,892 : 22,381,744 $ (90,148) 0.54% County of San Diego 5,058,000 5,044,000 $ (14,000). 0.67%. Totals for December 31, 2015 $ 59,139,295 $ 55,021,553 $ (4,117,742) ' includes accrued interest 2 Withdrawals 11/12/15 $2,000,000 & 12/1 15 $2,000,000 ' Annualized COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§ 53601 et seq). FINANCIAL STATEMENT Realized and unrealized gains/(losses) for the period, reflected below, were $38,045. These changes include changes in security market values, gain/(loss) from the sale of assets, accrued interest, and reinvested interest/earnings. issuer/Manager Gain/(Loss) Chandler Asset Management 4,327 County of San Diego 6,109 LAIF 27,608 Totals for December 31, 2015 $ 38,045 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended December 31, 2015. LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 PMIA Average Monthly Yields Account Number: 98-37-576 r.:n_vpe Debbitions www.treasurer.ca.gov/mnia-laif/laif.asn January 26, 2016 December 2015 Statement Effective Transaction Tran Confirm Date Date TYPe Number Authorized Caller Amount 12.'1/2015 12.'1/2015 RW 1486143 JAVIERCARCAMO -2,000,000.00 Account Summary Total Deposit: 0.00 Beginning Balance: 29,590,632.92 Total Withdrawal: -2,000,000.00 Ending Balance: 27,590,632.92 https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/26/2016 LAIF Regular Monthly Statement Page 1 of 1 Local Arley Illvestrzier: d P.G. 7 , 9•428:J9 /fi S acra_I:czto, CA 9.1209-1401 (91C) +5S3witl� 1. CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 Lem:: _.6'f'; �0 :?�F:c l "l" -�fl .'.'I: Y".:i5'-''f,;.�} DeceILLber 15, 2015 November 2015 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 11/I2/2015 11/12/2015 RW 1485032 JAVIER CARCAMO -2,000,000,00 Account Summary Total Deposit: 0.00 Beginning Balance: 31,590,632.92 Total Withdrawal: -2,000,000.00 Ending Balance: 29,590,632.92 https://laifrns.treasurer.ca.gov/RegularStatement.aspx 12/15/2015 LAIF Regular Monthly Statement Page 1 of 1 AtieMc t;ive71.1nci:c :rind P.O. I; )31 942809 Srccra-nc:itG, CA 9420940 (1,'16) ::33-301. CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 November 16, 2015 October 2015 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/15/2015 10/14/2015 QRD 1480893 SYSTEM 25,415.37 Account Summary Total Deposit: 25,415.37 Beginning Balance: 31,565,217.55 Total Withdrawal: 0.00 Ending Balance: 31,590,632.92 https://laifms.treasurer.ca.govlRegularStatement.aspx 11/16/2015 CM! CHANDLER ASSLT i`'1AN,:ACEMEINT Monthly Account Statement City of National City December 1, 2015 through December 31, 2015 Chandler Team For questions about your account, please call (800) 317-4747 or Email operations@chandlerasset.com Custodian Bank of New York Mellon Trust Company Kitty Kwong (213)630-6279 Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Prices are provided by 1DC, an independent pricing source. City of National City Account#10162 Portfolio Summary As of 12/31/2015 PORTFOLIO CHARACTERISTICS ACCOUNT SUMMARY TOP ISUERS Average Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.87 1.23 % 1.03 % 1.12% AA+/Aaa 1.91 yrs 1.91 yrs SECTOR ALLOCATION Money Market Fund FI (0.1%) Us Corporate (9.7%) Us Treasury (26.8 %) Market Value Accrued Interest Total Market Value Income Earned Cont1WD Par Book Value Cost Value Beg. Values as of 11/30/15 22,345,018 60,752 22,405,769 22,505 22,347,134 22,535,301 22,535,301 End Values as of 12/31 /15 22,315,882 65,863 22,381,744 22,621 -1,721 22,369,865 22,534,303 22,534,303 MATURITY DISTRIBUTION 35% 30% 25% 20% 15% 10% 5% -5o,v 'b 4-5 5+ Maturity (Yrs) Issuer % Portfolio Government of United States 26.8 % Federal Home Loan Mortgage Corp 19.1 % Federal National Mortgage Assoc 18.6 % Federal Home Loan Bank 13.2 % Federal Farm Credit Bank 12.4 % Berkshire Hathaway 1.3 % General Electric Co 1.2 % Wells Fargo Corp 1.2 % 93.9 % CREDTT QUALITY (S&P}: AA (94.9 %) PE RfRfNC-R:VtEW Total Rate of Return As of 12/31 /2015 Current Month Latest Year 3 Months To Date 1 Yr Annualized 3 Yrs Since 5 Yrs 10 Yrs 2/29/2012 2/29/2012 City of National City -0.10% -0.38% 0.54% 0.54 % 0.49 % N/A N/A 0.55 % 2.12 % BAML 1-3 Yr US Treasury/Agency Index -0.10 % -0.43 % 0.56 % 0.56 % 0.52 % N/A N/A 0.53 % 2.04 % Chandler Asset Management - CONFIDENTIAL Page 1 Execution Time: 1/4/2016 9:02:28 PM cA' City of National City December 31, 2015 COMPLIANCE WITH INVESTMENT TMENT POLICY Assets managed by Chandler Asset Management are in full compliance with State law and with the City's investment policy. Category Standard Comment Local Agency Bonds No Limitation; BBB rated equivalent by a NRSRO Complies Treasury Issues No Limitation Complies Agency Issues No Limitation Complies f Banker's Acceptances 40% maximum; <180 days maturity; A-1 rated equivalent by at least two NRSROs Complies Commercial Paper * 25% maximum; <270 days maturity; A-1 rated equivalent by at least two NRSROs Complies Negotiable Certificates of Deposit * 30% maximum; A rated equivalent by at least two NRSROs Complies Medium Term Notes * 30% maximum; A rated equivalent by at least two NRSROs Complies *10% combined total exposure to Commercial Paper, Negotiable Certificates of Deposit, and Medium Term Notes Money Market Mutual Funds 20% maximum; rated AAA equivalent by at least two NRSROs Complies Mortgage Pass-throughs, CMOs and Asset Backed Securities 20% maximum; AA -rated issue; A -rated issuer Complies Local Agency Investment Fund - L.A.I.F. Currently not used by investment adviser Complies Prohibited Securities Inverse floaters; Ranges notes, Interest- only strips from mortgaged backed securities; Zero interest accrual securities Complies Issuer Maximum 5% per issuer for all non -government issuers Complies Maximum maturity 5 years Complies . City of National City Account #10162 Reconciliation Summary As of 12/31 /2015 BOOK VALUE RECONCILJATJON T $22,535,300 50 Beginning Book Value Acauisition + Security Purchases $1,118,058.00 + Money Market Fund Purchases $1,111,798.31 + Money Market Contributions $600.00 + Security Contributions $0.00 + Security Transfers $0.00 Total Acquisitions $2,230,456.31 Dispositions - Security Sales $0.00 - Money Market Fund Sales $1,122,346.54 - MMF Withdrawals $2,321.00 - Security Withdrawals $0.00 - Security Transfers $0.00 - Other Dispositions $0.00 - Maturites $1,090,000.00 - Calls $0.00 - Principal Paydowns $0.00 Total Dispositions $2,214,667.54 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss ($16,786.30) ($16,786.30) Ending Book Value $22.534,302.97 CASH TRANSACTION SUMMARY $32,i33.79 BEGINNING BALANCE Acquisition Contributions $600.00 Security Sale Proceeds $0.00 Accrued Interest Received $0.00 Interest Received $21,797.70 Dividend Received $0.61 Principal on Maturities $1,090,000.00 interest on Maturities $0.00 Calls/Redemption (Principal) $0.00 Interest from Calls/Redemption $0.00 Principal Paydown $0.00 Total Acquisitions $1,112,398.31 Disposition Withdrawals $2,321.00 Security Purchase $1,118,058.00 Accrued Interest Paid $4,288.54 Total Dispositions $1,124,667.54[ Ending Book Value $19,864.56 Chandler Asset Management - CONFIDENTIAL Page 3 Execution Time: 1/4/2016 9:02:28 PM City of National City l Account #1 O162 Holdings Report As of 12/31/15 Piirctta5e Data. Cl1SIP Security Dent ij Per VOIue1Unats Baok Yield Cott'Vo-itte Mkt Price = oe Alf kl YTM' hlbarkett; .410 AGENCY 3133ECFV1 FFCB Note 0.43% Due 1/29/2016 515,000.00 02/25/2013 0.44 % 514,902.15 514,902.15 100.01 0.36 % 515,027.30 935.01 2.31 % Aaa / AA+ 125.15 AAA 0.08 0.08 3133EAJU3 FFCB Note 1.05% Due 3/28/2016 340,000.00 03/11/2013 0.46 % 346,079,20 346,079.20 100.15 340,518.84 1.53 % Aaa / AA+ 0.24 0.42 % 922.25 (5,560.36) AAA 0.24 3135G0BA0 FNMA Note 2.375% Due 4/11/2016 375,000.00 02/24/2012 0.86% 397,993.13 397,993.13 100.52 376,941.75 1.69 % Aaa / AA+ 0.28 0.51 % 1,979.17 (21,051.38) AAA 0.28 3137EACT4 FHLMC Note 2.5% Due 5/27/2016 375,000.00 03/20/2012 395,804.63 1.14 % 395,804.63 100.77 377,884.50 1.69 % Aaa / AA+ 0.41 0.60 % 885.42 (17,920.13) AAA 0.40 3137EACW7 FHLMC Note 2% Due 8/25/2016 575,000.00 01/09/2013 604,762.00 0.56 % 604,762.00 100.80 579,627.60 2.61 % Aaa / AA+ 0.65 0.76 % 4,025.00 (25,134.40) AAA 0.64 31331V3Z7 FFCB Note 5.2% Due 9/15/2016 365,000.00 06/22/2012 430,134.25 0.88 % 430,134.25 103.10 376,314.27 1.71 % Aaa / AA+ 0.71 0.78 % 5,588.56 (53,819.98) MA 0.69 3137EADS5 FHLMC Note 0.875% Due 10/14/2016 480,000.00 11/14/2013 0.64% 483,316.80 483,316.80 100.07 480,354.72 2.15 % Aaa / AA+ 0.79 0.78 % 898.33 (2,962.08) AAA 0.78 313371PV2 FHLB Note 1.625% Due 12/9/2016 480,000.00 02/29/2012 494,668.80 0.97 % 494,668.80 100.74 483,550.08 2.16 % Aaa / AA+ 0.94 0.83 °% 476.67 (11,118.72) AAA 0.93 3135G0GY3 FNMA Note 1.25% Due 1/30/2017 400,000.00 09/17/2012 409,328.00 0.71 % 409,328.00 100.38 401,500.00 1.80 % Aaa / AA+ 1.08 0.90 % 2,097.22 (7,828.00) AAA 1.07 3137EADCO FHLMC Note 1% Due 3/8/2017 535,000.00 08/20/2012 538,386.55 0.86 % 538,386.55 100.08 535,443.52 2,40 % Aaa / AA+ 1.19 0.93 % 1,679.31 (2,943.03) AAA 1.17 3133EFAN7 FFCB Note 0.75% Due 4/24/2017 550,000.00 09/23/2015 0.63 % 551,045.00 551,045.00 99.58 547,675.70 2.45 % Aaa / AA+ 1.32 1.07 % 767.71 (3,369.30) AAA 1.30 313379DD8 FHLB Note • 1% Due 6/21/2017 565,000.00 03/14/2014 566,553.75 0.91 % 566,553.75 99.94 1.04 % 564,687.56 156.94 2.52 % Aaa / AA+ 1.47 (1,866.19) AAA 1.46 3135G0MZ3 FNMA Note 0.875% Due 8/28/2017 545,000.00 08/15/2013 1.32 % 535,429.80 535,429.80 99.66 543,143.19 2.43 % Aaa / AA+ 1.66 1.08 % 1,629.32 7,713.39 .AAA 1.64 3137EADLO FHLMC Note 1% Due 9/29/2017 525,000.00 09/23/2015 527, 709.00 0.74 % 527,709.00 99.72 523,554.15 2.35 % Aaa / AA+ 1.75 1.16 % 1,341.67 (4,154.85) .AAA 1.72 3135G0RT2 FNMA Note 0.875% Due 12/20/2017 350,000.00 07/31/2015 350,044.80 0.87 % 350,044,80 99.52 1.12 % 348,320.70 93.58 1.56 % Aaa / AA+ 1.97 (1,724.10) .AAA 1.95 3137EADN6 FHLMC Note 0.75% Due 1/12/2018 490,000.00 07/28/2014 480,954.59 1.30 % 480,954.59 99.20 486,056.48 2.18 % Aaa / AA+ 2.04 1.15 °% 1,725.21 5,101.89 AAA 2.00 3135G0TG8 FNMA Note 590,000.00 12/11/2013 0.875% Due 2/8/2018 1.31 % 579,757.60 579,757.60 99.34 586,129.60 2.63 % Aaa / AA+ 2.11 1.19 % 2,050.66 6,372.00 AAA 2.07 3137EADP1 FHLMC Note 0.875% Due 3/7/2018 400,000.00 02/26/2015 397,552.00 1.08 % 397,552.00 99.30 397,193.20 1.78 % Aaa / AA+ 2.18 1.20 % 1,108.33 (358.80) AAA 2.15 313378A43 FHLB Note 470,000.00 09/17/2013 464,472.80 1.375% Due 3/9/2018 1.65 % 464,472.80 100.31 471,476.27 2.12 % Aaa / AA+ 2.19 1.23 % 2,010.56 7,003.47 AM 2.14 3130A4GJ5 FHLB Note 1.125% Due 4/25/2018 450,000.00 Various 451,689.00 1.00 % 451,689.00 99,74 448,826.85 2.01 % Aaa / AA+ 2.32 1.24 % 928.13 (2,862.15) AAA 2.27 Chandler Asset Management - CONFIDENTIAL Page 4 Execution Time: 1 /4/2016 9:02:28 PM i I City of National City , Account #10162 Holdings Report As of 12/31/15 Purchas 17atd Coslluo CUSItr Sgturatyr Desce ptl4tl Par YaluJBIUni1 , Book -Yield Boa14 Va11 e Mkt Pike Market Value 'y„ of Fort. Moody153,1P Matutl ly MkI YTM Accrued Int. Gaun/Loss' Fitch I}i,ratiort AGENCY 3133EEJ50 FFCB Note 1.03% Due 5/11/2018 450,000.00 05/05/2015 1.09% 449,145.00 449,145.00 99.37 1.30 % 447,153.30 643.75 2.00 °% Aaa / AA+ (1,991.70) AAA 2.36 2.32 3135G0WJ8 FNMA Note 0.875% Due 5/21/2018 450,000.00 05/05/2015 447,472.80 1.06 % 447,472.80 99.06 445,781,70 1.99 % Aaa / AA+ 2.39 1.27 % 437.50 (1,691.10) AAA 2.35 3135G0E33 FNMA Note 1.125% Due 7/20/2018 450,000.00 Various 449,689.56 1.15 % 449,689.56 99.59 448,164.45 2.01 % Aaa / AA+ 2.55 1.29 °% 2,264.06 (1,525.11) AAA 2.49 3135G0YT4 FNMA Note 1.625% Due 11/27/2018 440,000.00 08/31 /2015 1.18 % 446,141.96 446,141.96 100.73 443,202.32 1.98 % Aaa / AA+ 2.91 1.37 % 675.28 (2,939.64) AAA 2.83 3133EFSJ7 FFCB Note 550,000.00 12/10/2015 1.3% Due 12/14/2018 1.34 % 549,279.50 549,279.50 99.63 547,981.50 2.45 % Aaa / AA+ 2.96 1.43 % 337.64 (1,298.00) AAA 2.88 3133782M2 FHLB Note 1.5% Due 3/8/2019 440,000.00 05/28/2015 443,207.60 1.30 % 443,207.60 99.94 439,714.88 1.97 % Aaa I AA+ 3.19 1.52 % 2,071.67 (3,492.72) AAA 3.09 3137EADK2 FHLMC Note 1.25% Due 8/1/2019 450,000.00 05/05/2015 446,149.35 1.46 °% 446,149.35 98.89 444,995.10 2.00 % Aaa / AA+ 3.59 1.57 % 2,343.75 (1,154.25) AAA 3.47 313380FB8 FHLB Note 1.375% Due 9/13/2019 540,000.00 Various 536,816.60 1.52 % 536,816.60 98.82 533,607.48 2.39 % Aaa / AA+ 3.70 1.71 % 2,227.50 (3,209.12) NR 3.57 3137EADM8 FHLMC Note 1.25% Due 10/2/2019 450,000.00 05/05/2015 444,822.75 1.52 % 444,822.75 98.64 443,866.05 1.99 % Aaa / AA+ 3.76 1.63 % 1,390.63 (956.70) AAA 3.64 3135G0D75 FNMA Note 1.5% Due 6/22/2020 575,000.00 12/17/2015 568,778.50 1.75 % 568,778.50 98.75 1.79% 567,840.10 215.63 2.54 % Aaa / AA+ (938.40) AAA 4.48 4.30 Total Agency 14,170,000.00 1.06 % 14,302,087.47 14,302,087.47 14,146,533.16 63.40 % Aaa / AA+ 1.12 % 43,906.46 (155,554.31) Aaa 1.94 1.90 MONEY MARKET FUND FI 60934N807 Federated Govt Oblig Fund Inst. 19,864.56 Various 0.01 % 19, 864.56 1.00 19,864.56 0.01 % 19,864.56 0.09 % Aaa / AAA 0.00 0.00 0.00 AAA 0.00 Total Money Market Fund FI 19,864.56 19,864.56 0.09 % Aaa /AAA 0.00 19,864.56 0.01 `° 19,864.56 0.01 % 0.00 0.00 Aaa 0.00 US CORPORATE 037833AH3 Apple Inc Note 0.45% Due 5/3/2016 240,000.00 06/17/2014 239,527.20 0.56 % 239,527.20 99.97 239,916.00 1.07 % Aa1 /AA+ 0.34 0.55 % 174.00 388.80 NR 0.34 084670BD9 Berkshire Hathaway Note 1.9% Due 1/31/2017 285,000.00 06/17/2014 291,429.60 1.02 % 291,429.60 100.87 287,472.95 1.29 % Aa2 / AA 1.09 1.09 % 2,271.29 (3,956.65) A+ 1.06 91159HHD5 US Bancorp Callable Note Cont 250,000.00 05/19/2014 254,227.50 100.30 250,755.50 1.12 % Al /A+ 1.37 4/15/2017 1.07 % 254,227.50 1.41 % 527.08 (3,472.00) AA 1.27 1.65% Due 5/15/2017 36962G6K5 General Electric Capital Corp Note 270,000.00 11/24/2014 1.6% Due 11/20/2017 1.32 % 272,208.60 272,208.60 100.65 271,753.92 1.22 % Al / AA+ 1.89 1.25 °% 492.00 (454.68) NR 1.85 Chandler Asset Management - CONFIDENTIAL Page 5 Execution Time: 1/4/2016 9:02:28 PM City of National City Account #10162 Holdings Report As of 12/31/15 .CiJSiP Description WrCha0.0 Date Cast +k+altHe Mkt PriCe MarlRct V;1lu@ % el Peel Merody(S$P rldiatkithY. VaruoIUnris tiloolt Yield Baotti Value Mitt M Accrued int Gain/Lass Fitch duration US CORPORATE 166764AA8 Chevron Corp Callable Note Cont 11/5/17 1.104% Due 12/5/2017 260,uu0.00 05/19/2U14 1.14 % 269, /U3.(iIf 259,703.60 99.31 1.48 % 269,212.24 207.31 1.15 To Aa1 I AA (1,491.36) NR 1.93 1.82 94974BFG0 Wells Fargo Corp Note 1.5% Due 1/16/2018 270,000.00 11/24/2014 1.58 % 269,365.50 269,365.50 99.57 268,849.80 1.21 % A2 / A 2.05 1.71 % 1,856.25 (515.70) AA- 1.99 808513AK1 Charles Schwab Corp Callable Note 250,000.00 04/07/2015 251,547.50 Cont2/10/2018 1.28 % 251,547.50 1.5% Due 3/10/2018 99.51 1.74 % 248,778.25 1,156.25 (2,769.25) A 1.12% A2/A 2.19 2.05 747525AG8 Qualcomm Inc Note 1.4% Due 5/18/2018 220,000.00 06/16/2015 1.53 % 219,205.80 219,205.80 99.14 218,118.56 0.98% Al/A+ 2.38 1.77 % 350.78 (1,087.24) NR 2.33 594918BF0 Microsoft Note 1.3% Due 11/3/2018 130,000.00 10/29/2015 1.33 % 129,870.00 129,870.00 99.82 129,767.95 0.58 % Aaa / AAA 2.84 1.36 % 272.28 (102.05) AA+ 2.77 Total US Corporate 2,175,000.00 1.19 % 2,187,085.30 2,187,085.30 2,173,625.17 9.74 % Ai / AA- 1.72 1.37 % 7,307.24 (13,460.13) AA- 1.65 US TREASURY 912828UM0 US Treasury Note 500,000.00 11/14/2013 0.375% Due 2/15/2016 0.36 % 500,216.52 500,216.52 100.00 500,000.00 2.24 % Aaa / AA+ 0.13 0.38 % 708.22 (216.52) AAA 0.12 912828QA1 US Treasury Note 2.25% Due 3/31/2016 500,000.00 12/14/2012 530,431.36 0.38 % 530,431.36 100.45 502,226.50 2.26 % Aaa / AA+ 0.25 0.45 % 2,858.61 (28,204.86) AAA 0.25 912828WX4 US Treasury Note 0.5% Due 7/31/2016 400, 000.00 11/16/2015 0.49 % 400,016.97 400,016.97 99.93 399,734.40 1.79 % Aaa / AA+ 0.58 0.61 % 836.96 (282.57) AAA 0.58 912828RF9 US Treasury Note 1% Due 8/31/2016 570,000.00 10/12/2012 0.48 ° 581,357.38 581,357.38 100.20 571,157.67 2.56 % Aaa / AA+ 0.67 0.69 % 1,926.10 (10,199.71) AAA 0.66 912828SY7 US Treasury Note 500,000.00 03/14/2014 496,290.74 0.625% Due 5/31/2017 0.86 % 496,290.74 99.56 0.94 % 497,793.00 273.22 2.23 % Aaa / AA+ 1.42 1,502.26 AAA 1.40 912828UU2 US Treasury Note 0.75% Due 3/31/2018 520,000.00 09/03/2014 510,637.68 1.27 % 510,637.68 99.11 515,348.60 2.31 % Aaa / AA+ 2.25 1.15 % 990.98 4,710.92 AAA 2.22 912828UZ1 US Treasury Note 415,000.00 Various 411,180.30 0.625% Due 4/30/2018 0.92 % 411,180.30 98.71 409,666.42 1.83 % Aaa / AA+ 2.33 1.19 % 441.79 (1,513.88) AAA 2.30 912828VK3 US Treasury Note 1.375% Due 6/30/2018 400,000.00 02/26/2015 402,954.47 1.15 % 402,954.47 100.39 401,578.00 1.79 % Aaa /AA+ 2.50 1.21 % 15.11 (1,376.47) AAA 2.45 912828XK1 US Treasury Note 450,000.00 07/31/2015 0.875% Due 7/15/2018 0.99 % 448,560.10 448,560.10 99.10 445,939.65 2.00 % Aaa / AA+ 2.54 1.24 % 1,818.95 (2,620.45) AAA 2.49 912828L40 US Treasury Note 1% Due 9/15/2018 450,000.00 10/29/2015 1.03 % 449,667.52 449,667.52 99.29 446,800.95 2.00 % Aaa / AA+ 2.71 1.27 % 1,335.16 (2,866.57) AAA 2.65 912828SD3 US Treasury Note 1.25% Due 1/31/2019 400,000.00 04/29/2015 401,095.09 1.18 % 401,095.09 99.66 398,656.40 1.79 % Aaa / AA+ 3.09 1.36 % 2,092.39 (2,438.69) AAA 3.00 912828ST8 US Treasury Note 450,000.00 Various 449,676.31 1.25% Due 4/30/2019 1.27 % 449,676.31 99.36 447,134. 86 2.00 % Aaa / AA+ 3.33 1.45 % 958.10 (2,541.45) AAA 3.24 Chandler Asset Management - CONFIDENTIAL Page 6 Execution Time: 1/412016 9:02:28 PM City of National City Account #10162 Holdings Report As of 12/31 /15 CUSP • Setortty'1' eStOpt1aa Por'ob use Dale ar Vaiuell/O1ts Book Y.E Id Cost Valtro Souk Value Mkt Ptic.e- M1 YTM Markel Y toe ", of Port /yloodyPSS:P Maturity Actri400k. Gelnitoss itch >4FFr111on US TREASURY 912828UB4 US Treasury Note 1% Due 11/30/2019 450,000.00 10/29/2015 1.38 % 443,181.20 443,181.20 97.74 1.60 % Total US Treasury 6,005,000.00 0.88 % 6,025,265.64 6,025,265.64 1.02 ° 439,822.35 393.44 5,975,858.80 14,649.03 1.97 % Aaa / AA+ (3,358.85) AAA 26.77 ° Aaa / AA+ (49,406.84) Aaa 3.92 3.81 1.91 1.87 TOTAL PORTFOLIO 22,369,864.56 1.03 % 22,534,302.97 22,534,302.97 22,315,881.69 100.00 % Aaa / AA+ 1.12 % 65,862.73 (218,421.28) Aaa 1.91 1.87 TOTAL MARKET VALUE PLUS ACCRUED 22,381,744.42 Chandler Asset Management -.CONFIDENTIAL Page 7 Execution Time: 1/4/2016 9:02:28 PM COUNTY OF SAN DIEGO INVESTMENT POOL TREASURY INVESTMENT RESULTS DEC 2015 Co,,nty of San D gc Tr€asur r-Tax Collector i 1600 P c,rfic Hwy, San Diego, CA 92101 I we w sdtrea ax.c rn PARTICIPANT CASH BALANCES PARTICIPANT San Diego Pooled Money Fund as of December 31, 2015 ($000) FMV FMV FMV %of 10/31/15 11/30/15 12/31/15 Total COUNTY COUNTY - SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (It THRU 12) COMMUNITY COLLEGES San Diego Grossmont Mira Costa Palomar Southwestern Total Community Colleges SDCERA SANCAL MTDB SANDAG CITIES Chula Vista Del Mar Encinitas Lemon Grove National City INDEPENDENT AGENCIES Alpine FPD Bonita Sunnyside FPD Borrego Springs FPD Deer Springs FPD Fallbrook Public UTL Grossmont Healthcare District Public Agency Self Insurance System Julian-Cuyamaca FPD Lake Cuyamaca Rec & Park $1,023,029 $1,649,608 61,854,899 21.80% 1,632,727 1,578,717 1,952,957 22.95% 167,221 193,205 208,379 2.45% 2,559,020 2,370,673 3,082,363 36.22% 190,078 173,262 95,734 90,855 16,226 11,397 311,532 298,005 218,133 216,778 831,703 790,296 3,920 637 22,124 9,830 712 710 55,252 63,277 39,356 34,304 3,036 3,029 2 2 2 2 5,037 5,025 603 513 4,245 3,858 1,122 1,091 6,008 8,108 14 14 1,000 997 3,334 3,326 161 54 104 97 227,987 111,519 35,702 329,329 230,913 935,449 3,897 10,006 713 63,766 34,434 3,040 2 2 5,044 1,277 4,767 1,192 7,975 14 1,001 3,338 162 78 2.68% 1.31% 0.42% 3.87% 2.71% 10.99% PARTICIPANT FMV FMV FMV %of 10131115 11/30/15 12/31/15 Total Lakeside Fire Leucadia Water District Lower Sweetwater FPD Metropolitan Transit System Mission Resource Conservation District North County Cemetery District North County Cemetry Perpetual North County Cemetery North County Dispatch North County Ffre Otay Water District Investment Pine Valley FPD Potreredo Cemetery District Ramona Cemetery District Ramona Cemetery Perpetual Rancho Santa Fe FPD Rincon del Diablo Municipal Water District San Diego Housing Commission San Diego Rural Fire San Dieguito Ricer San Marcos FPD San Miguel FPD San Ysidro Sanitation Santa Fe Inigation District SDC Regional Airport Authority Upper San Luis Rey Reservoir Vallecitos Water District Valley Center FPD Valley Cntr Cemetery Valley Ctr Cem Perpetual Valley Ctr Water District Vista FPD 4,691 11,382 381 3,905 437 1,439 1,558 1,013 3,659 1,388 16,339 491 1,625 538 365 8,347 2,998 7,026 171 538 1 4,879 13 4,930 239,219 27 5,090 3,109 49 242 15,676 2,172 4,044 11,355 388 7,511 436 1,303 1,567 953 4,032 1,547 18,300 495 1,575 521 364 7,714 2,991 7,010 0 423 1 4,594 13 4,918 236,863 27 5,078 2,956 50 243 15,679 2,167 6,399 11,398 486 7,520 323 1,330 1,585 1,142 3,725 1,720 16,363 568 1,729 571 366 10,586 3,002 7,036 370 682 1 8,643 13 4,937 217,456 30 5,097 3,190 61 244 15,848 2,175 Total independent Agencies 491,741 477,993 475,309 5.59% Pooled Money Fund Total $6,725,440 $7,060,492 98,509,355 100.00% 5 Page 1 of 2 ORGL0046 COSD General Ledger Activit+ Report Run Date:01/11/16 09:46:1r Page: 1 of 2 Report Parameters Current, : U.;D Fund Low 44077 Fund High : 44077 Org Low • Org High • Dept • Account Low Account High • Period : DEC-15 Balance Type : Actual ORGL0046 COSD General Ledger Acti--ity Report Run Date 01/11/16 09:46:16 Period DEC-15 Page: 2 of 2 Org SOURCE CATEGORY N1diE DESCRIPTION LINE ITEM SOURCE ITEM GL DATE DEBITS CREDITS FUND 44077 NATIONAL CITY INVESTHENT FUND ACCOUNT : 10100 CASH IN TREASURY ACCOUNT : 34100 FUND BALANCE AVAILABLE - ACTUAL BASIS ACCOUNT : 80468 INTEREST RECEIPTS Beginning Balance : 5,066,568.65 Total : Ending Balance : Beginning Balance : Total i Ending Balance : Beginning Balance : Total : Ending Balance : Grand Total 0.00 5,0E6,961.65 0.00 5,060,859.16 0.00 0.00 5,060,659.16 6,109.49 0.00 0.00 6,109.49 0.00 0.00 file:///GIFINANCE/Investments/County%20of%20San%20Diego/2015/2015-12%2000SD_General Ledger_Activity.htm 2/3/2016 Page 2 of 2 ***End Of Report*** file:///G:/FIN.ANCE/Investments/County%20of%20San%20Diego/2015/2015-12%2000SD_General Ledger_Activity.htm 2/3/2016 CC/CDC-HA Agenda 2/16/2016 — Page 171 The following page(s) contain the backup material for Agenda Item: Seeking City Council direction and request authorization to begin negotiating terms with Southwestern College for a National City Aquatic Center Operating Agreement. (Community Services) CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2016 AGENDA ITEM NO. ITEM TITLE Seeking City Council direction and request authorization to begin negotiating terms with Southwestern College for a National City Aquatic Center Operating Agreement. (Community Services) PREPARED BY- ,Audrey Denham PHONL 619-336-4243 EXPLANATIOr See attached stall report. DEPARTMENT: C APPROVED BY: ;ty Development FINANCIAL STATEMENT: ACCOUNT NO. N/Ai ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: 1 I FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Authorize City staff to begin negotiating terms with Southwestern College (SWC) for a National City Aquatic Center (NCAC) Operating Agreement to be brought back to City Council for approval in May. BOARD / COMMISSION RECOMMENDATION, ATTACHMENTS: 1. Staff Report Staff Report Seeking City Council direction and request authorization to begin negotiating terms with Southwestern College for a National City Aquatic Center Operating Agreement. Background In 2004, it became a community goal to offer a public facility providing access to the waterfront. The City of National City and San Diego Unified Port District (the Port) have been working closely together to realize this community goal. A 4,700 square foot National City Aquatic Center (NCAC) in Pepper Park is nearing completion. On March 12, 2015 the City of National City advertised and distributed an RFP for qualified operators to be the onsite provider of aquatic programming at the NCAC. The City was seeking an operator with the ability to offer a variety of recreational aquatic, safety and environmental programs, develop multiple partnerships to create maximum access and use of the facility, and create programs with focus on community benefits and National City residents. On March 26, 2015 staff conducted a tour of the NCAC; representatives from the YMCA, Southwestern College (SWC), Pier 32 Marina and Kids on the Go were in attendance. On April 16, 2015 staff along with Parks, Recreation and Senior Advisory Board committee chair, James Grier, interviewed the sole RFP responder, Pier 32 Marina. On May 19, 2015 City Council authorized staff to begin negotiating terms of a NCAC Maintenance and Operating Agreement with Pier 32 Marina. In June 2015, Pier 32 Marina ceased negotiations with the City due to the financial uncertainty of operating the NCAC, based on the challenges of receiving public funds through a for -profit enterprise to subsidize the operation. The Pier 32 Marina proposal included SWC as a partner, which has a non-profit status and experience operating similar facilities. SWC has expressed interest in contracting with the City to be the operator of the NCAC. SWC SWC operates the Crown Cove Aquatic Center (CCAC), an off -campus center of SWC. A wide range of educational and recreational aquatic activities are offered at the CCAC to the surrounding communities. The primary focus is to promote safe boating education and instruction through broad -based programs. CCAC has an established and growing program serving both college students and the community. Current CCAC community partners include South Bay cities, California State Parks, Living Coast Discovery Center, the YMCA, the American Heart Association and Tijuana Estuary. Educational partners include Sweetwater Unified School District, National School District, and other South Bay school districts. Agreement Proposal with SWC City staff propose negotiating an Operating Agreement with SWC for an initial term of one year and the City would fully subsidize the operation of the NCAC, which SWC estimates at $200,000. All parties would work diligently to identify alternative funding sources that would lessen the City's obligation. During the first year, SWC would perform a feasibility study to assure future manageability and financial solvency for SWC. Following the first year of operation the City and SWC would mutually agree to extend the Operating Agreement for an additional term with a reduction of $50,000 in the public subsidy. Each subsequent year the City would reduce the public subsidy another $50,000 until year 5 when SWC would be able to financially support all NCAC operations. The $200,000 subsidy does not account for revenue collected for programs offered at the NCAC; such revenues would reduce the public subsidy. Operating Year City Subsidy (to be offset by other revenues and public funds) FY17 $200,000 FY18 $150,000 FY19 $100,000 FY20 $50,000 FY21 $0 Direct Ongoing City Costs and Capital Investment The City would be responsible for providing and paying for utility services, including gas, water, electricity, trash, sewer and telephone. These costs are estimated at approximately $10,000 annually. Potential additional costs include landscape maintenance, facility maintenance and janitorial. Options to cover these costs would be to solicit the support of the Port to provide these services or perform them in house which would require an analysis of current staffing and workloads. The City would also invest in necessary capital and recreation equipment for the operation of the NCAC, which is approximately $110,000. This includes watercraft, lifejackets, safety equipment, equipment storage systems, office furniture and equipment, tables and chairs, audiovisual equipment and promotional materials. All capital and recreation equipment would belong to the City and remain at the NCAC. The annual cost of utilities and onetime costs of capital and recreation equipment would be incurred regardless if the operator is SWC or the City. Potential Revenue Streams There are a number of grants that the City and SWC can apply for that would reduce operating and capital investment costs. The City has applied for a $60,000 grant from the Port's Tidelands Activation Program which would allow SWC to host monthly open houses for the community and support operations. The City and SWC may also apply for the Port's Environmental Fund to support additional programs. There are also boating and waterway grants available for purchasing capital and recreational equipment. The City and SWC plan to partner with the Port to market and rent the classroom space at the NCAC for corporate meetings/trainings, private functions such as weddings, and special events held at Pepper Park. In addition, there is a small office separated from the main office that could be rented. SWC is also considering renting the facility to other users that are looking for a space to host recreational aquatic, safety and environmental programs. Next Steps SWC will seek direction from their Governing Board in March. The City and SWC would then begin negotiations for an NCAC Operating Agreement. Staff would bring back an Operating Agreement for City Council approval in spring 2016. The agreement would then need to be approved by the Board of Port Commissioners in June 2016. Staff Recommendation Authorize City staff to begin negotiating terms with Southwestern College (SWC) for a National City Aquatic Center (NCAC) Operating Agreement to be brought back to City Council for approval in spring 2016.