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Agenda Packet Document 4-19-16
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 4,- CALIFORNIA - NATIONAL City `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, APRIL 19, 2016 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 221 CC/CDC-HA Agenda 4/ 19/201 6 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacian en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 221 CC/CDC-HA Agenda 4/19/2016 - Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming the month of April, 2016 as: "Fair Housing Month" 2. Al Alvarado Day AWARDS AND RECOGNITIONS PRESENTATIONS INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 3. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 4. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of April 5, 2016. (City Clerk) 5. Resolution of the City Council of the City of National City to waive the bid process as allowed in Section 12 of the Purchasing Ordinance and in section 2.260.220 of the National City Municipal Code and authorize the Police Department to purchase (18) Motorola Handheld Police Radios for an amount not to exceed $99,868.43; and authorize the City (Buyer) to purchase from the lowest bidder (8) Panasonic Toughbook Computers for an amount not to exceed $38,978.33, and (38) Active Shooter Plates with Carriers for an amount not to exceed $41,165.68 using funds previously approved via Council Resolution 2016-23 and remaining funds from prior Supplemental Law Enforcement Services Fund (SLESF) approved funds. (Police) 3 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 4 6. Resolution of the City Council of the City of National City accepting the name change of Pun & McGeady, LLP to The Pun Group, LLP, and authorizing the Mayor to execute the First Amendment to the Agreement by and between the City of National City and The Pun Group, LLP, to extend the term of the Agreement for one year, ending June 30, 2017, for the do not exceed amount of $63,000, for a total do not exceed amount of $243,000, to provide auditing services for fiscal year ending June 30, 2016. (Finance) 7 Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street (TSC) 2016-01. (Engineering and Public Works) Resolution of the City Council of the City of National City authorizing the installation of 140 feet of additional 3-minute passenger loading for student drop-off/pick-up adjacent to Granger Jr High School at 2101 Granger Avenue. (TSC No. 2016-02) (Engineering/Public Works) 9. Warrant Register #37 for the period of 03/09/16 through 03/15/16 in the amount of $2,592,771.47. (Finance) 10. Warrant Register #38 for the period of 03/16/16 through 03/22/16 in the amount of $355,000.39. (Finance) PUBLIC HEARINGS 11. Public Hearing to consider the adoption of the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2017 through 2021 consisting of the following projects: Plaza Blvd. Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NC15). (Engineering/Public Works) 12. Public Hearing of the City Council of the City of National City to consider amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code Section 66017, proposing to increase the TDIF by 2%, as required by SANDAG, resulting in the fee adjusting from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016. (Engineering and Public Works) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION 4 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 5 13. An ordinance of the City Council of the City of National City Amending Chapter 10.53 of the National City Municipal Code pertaining to Regulations for Use of Skateboard Parks. (City Attorney) NON CONSENT RESOLUTIONS 14. Resolution of the City Council of the City of National City adopting the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2017 through 2021 consisting of the following projects: Plaza Blvd Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NC15); and authorizing receipt of corresponding TransNet Proposition A Funds. (Engineering/Public Works) 15. A Resolution of the City Council of the City of National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code section 66017, approving an increase in the TDIF by 2%, as required by SANDAG, resulting in the fee adjusting from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016. (Engineering and Public Works) NEW BUSINESS 16. Temporary Use Permit - Saint Anthony Church Festival at 1816 Harding Avenue from June 11, 2016 to June 12, 2016 with no waivers of fees. (Neighborhood Services) 17. Temporary Use Permit - 58th Maytime Band Review & Festival sponsored by the Maytime Band Association on October 15, 2016 from 10 a.m. to 4 p.m. with no waiver of fees. (Neighborhood Services) 18. Based on direction received on September 1, 2015 City Council meeting, seeking further direction and approval from City Council to establish an annual volunteer recognition event and a formal volunteer recognition program. (Community Services) 19. Request for City Council direction regarding the affirmative termination by amortization of non -conforming uses in the Westside Specific Plan area. (Planning) 20. Request for consideration to change the starting times of City of National City Fiscal Year 2017 budget workshops scheduled for Tuesday, April 26, 2016 and Tuesday, May 24, 2016 to 5:00 pm. (Finance) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY 5 of 221 CC/CDC-HA Agenda 4/19/2016 - Page 6 PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY 21. Resolution of the Community Development Commission -Housing Authority of the City of National City authorizing the Chairman to execute a Subordination Agreement allowing a new mortgage that is not -to -exceed $75,800 to be and remain a lien prior and superior to a home purchase assistance loan on a single -unit property located at 3117 East 16th Street in National City. (Housing, Grants, & Asset Management) NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 22. Update on Community Service Day projects for April 30, 2016. (Community Services) 23. Update on Marina District Planning Area and Balanced Plan. (Planning) 24. Update on Negotiations with Southwestern College to Operate the National City Aquatic Center. (Community Services) 25. Update on Skate Park Opening. (Engineering) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Adjourned City Council and Community Development Commission - Housing Authority of the City of National City Budget Workshop Meeting - Tuesday - April 26, 2016 - 6:00 p.m. - Council Chambers - National City, California Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - May 3, 2016 - 6:00 p.m. - Council Chambers - National City, California. BUDGET SCHEDULE - FISCAL YEAR 2017 June 7, 2016 - 6:00 pm - Budget Hearing 6 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 7 CITY COUNCIL SUMMER LEGISLATIVE RECESS July 5, 2016 - City Council Meeting - Suspended July 19, 2016 - City Council Meeting - Suspended 7 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 8 The following page(s) contain the backup material for Agenda Item: Proclaiming the month of April, 2016 as: "Fair Housing Month" 8 of 221 r +� C*I.I ORNIA -. N NAL r +acoarouassa J WHEREAS, April marks the anniversary of the passage of the Fair Housing Act of 1968, which sought to eliminate discrimination in housing opportunities and to affirmatively further housing choices for all Americans; and WHEREAS, CSA has addressed the ongoing struggle for dignity and equal housing opportunities for all; and WHEREAS, vigorous local efforts to combat discrimination have been effectively eradicating such practices; and WHEREAS, affirmatively furthering strong collaborations, community outreach, and education of Fair Housing rights betrween CSA San Diego County and the City of National City has fed to broader awareness of fair housing law among the most vulnerable populations. NOW, THEREFORE, BE IT RESOLVED, I, Ron Morrison, Mayor of the City of National City, by virtue of the authority vested in me by the City of National City, hereunto set my hand and affix the official seal and together with the City Council do hereby proclaim the month of April, 2016 as: FAIR HOUSING MONTH As the Mayor of the City of National City in the pursuit of the shared goal and responsibility of providing equal housing opportunities for all men and women in the City of National City I, hereby urge all citizens of National City to take a moment to join us in the national celebration of Fair Housing Month! 6LIOjrnoupgidoftm.m. Ron Morrison Mayor 9 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 10 The following page(s) contain the backup material for Agenda Item: Al Alvarado Day 10 of 221 ITEM # 2 4-19-16 AL ALVARADO DAY 11 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 12 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 12 of 221 ITEM # 4-19-16 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (CITY CLERK) 13 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 14 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of April 5, 2016. (City Clerk) 14 of 221 Item # 04/19/16 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF APRIL 5, 2016. (City Clerk) 15 of 221 Book 98 / Page 58 04-05-2016 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY April 5, 2016 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:09 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Denham, Duong, Manganiello, Parra, Raulston, Roberts, Rodriguez, Silva, Stevenson, Vergara, Williams, Ybarra. Others present: Student Representative Reah Sahagun. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PUBLIC COMMENTS None. AWARDS AND RECOGNITIONS PERSONNEL NEW EMPLOYEE INTRODUCTION PROGRAM (604-2-2) 1. Introduction of new City employee: Claudia G. Perez, Administrative Technician (Budget Technician). (Finance) PRESENTATIONS COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2016 (102-10-11) 2. Presentation to City Council regarding the Police Department's Body Worn Camera Program. (Police) 16 of 221 Book 98 / Page 59 04-05-2016 INTERVIEWS / APPOINTMENTS BOARDS & COMMISSIONS ADMIN (101-1-1) 3. Interviews and Appointments: Various Boards & Commissions. (City Clerk) ACTION: Motion by Rios, seconded by Sotelo-Solis, to waive the provisions of City Council Policy #107 calling for the use of a ballot for selection of Planning Commissioners. Motion failed by the following vote, to -wit: Ayes: Rios, Sotelo-Solis. Nays: Cano, Mendivil, Morrison. Abstain: None. Absent: None. Member Rios announced that, even though there is no legal requirement that she do so, she would recuse herself and abstain from participating in the appointment of Planning Commissioners since her father is applying for re -appointment. Member Rios left the Chamber. ACTION: City Clerk Dalla clarified that with one member abstaining from voting, re -appointment would require a simple majority vote. Upon tallying the votes, Clerk Dalla announced that George Baca received four votes (Cano, Mendivil, Morrison, Sotelo-Solis), William Sendt received three votes (Cano, Mendivil, Morrison) and Al Alvarado received one vote (Sotelo-Solis). Mr. Baca and Mr. Sendt were declared duly appointed to the Planning Commission. Member Rios returned to the Council Chamber. ACTION: Motion by Morrison, seconded by Sotelo-Solis, Raymond Juarez be appointed to the Library Board of Trustees. Carried by unanimous vote. Motion by Morrison, seconded by Sotelo-Solis, that Jose Rodriguez Perez and Luz Molina -Lopez be appointed to the Parks, Recreation & Senior Citizens Advisory Board. Carried by unanimous vote. Motion by Morrison, seconded by Rios, that Manuel Cavada for re- appointment to the Public Art Committee. Carried by unanimous vote. Motion by Morrison, seconded by Rios, that Charles Reilly be appointed to the Port Art Committee. Carried by unanimous vote. Motion by Rios, seconded by Cano, to bring back Council Policy No. 107 for discussion. Carried by unanimous vote. After the vote, the maker and second agreed to, include Municipal Code Title 16 along with Council Policy No. 107 for discussion. Motion by Rios, seconded by Cano, to present a proclamation to Mr. Al Alvarado at our next meeting for his lifelong public service and his service as a Planning Commissioner. Carried by unanimous vote. 17 of 221 CITY COUNCIL CONSENT CALENDAR Book 98 / Page 60 04-05-2016 ADOPTION OF CONSENT CALENDAR. Item No. 4 (NCMC), Item No. 5 (Minutes), Item Nos. 6 through 10 (Resolution No. 2016-43 through 2016-47), Item No. 11 (Report), Item Nos. 12 through 14 (Warrant Registers). Motion by Sotelo-Solis, seconded by Mendivil, to approve the Consent Calendar. Carried by unanimous vote. MUNICIPAL CODE 2016 (506-2-31) 4. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. APPROVAL OF MINUTES 5. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF MARCH 15, 2016. (City Clerk) ACTION: Approved. See above. LABOR RELATIONS MEA (605-4-00) 6. Resolution No. 2016-43. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AN AMENDMENT TO THE SALARY SCHEDULE FOR THE MUNICIPAL EMPLOYEES' ASSOCIATION EMPLOYEE GROUP TO INCLUDE SALARY BANDS FOR THE JUNIOR ENGINEER — CIVIL AT $4,429.84 - $5,384.47, MONTHLY (RANGE 126). (Human Resources) ACTION: Adopted. See above. CIVIL SERVICE RULES / AMENDMENTS (603-1-1) 7. Resolution No. 2016-44. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE ADDENDUM TO RULE II, SECTION 206 OF THE CIVIL SERVICE RULES TO ALLOW FOR A CAREER ADVANCEABLE PROGRESSION FROM JUNIOR ENGINEER - CIVIL TO ASSISTANT ENGINEER CIVIL. (Human Resources) ACTION: Adopted. See above. 18 of 221 Book 98 / Page 61 04-05-2016 CONSENT CALENDAR (cont.) DEED (D2016-2) 8. Resolution No. 2016-45. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY GRANTING AN ACCESS EASEMENT TO J&B INVESTMENT PROPERTIES LLC ACROSS A CITY OWNED LOT AT THE NORTHERLY END OF WEST 30TH STREET, WEST OF HARDING AVENUE. (APN 562-220-41) (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2014-51) 9. Resolution No. 2016-46. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A FIRST AMENDMENT TO THE AGREEMENT WITH WEST COAST ARBORISTS, INC. (WCA) TO INCREASE THE NOT -TO - EXCEED AMOUNT OF THE AGREEMENT BY $35,000, FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $85,000, TO ALLOW WCA TO CONTINUE PROVIDING TREE TRIMMING AND PRUNING SERVICES FOR THE CITY OF NATIONAL CITY. (Engineering/Public Works) ACTION: Adopted. See above. COUNCIL POLICY MANUAL (102-13-1) 10. Resolution No. 2016-47. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING THE AMENDED CHAPTER 800, OF THE CITY COUNCIL POLICY MANUAL, WHICH INCLUDES AMENDED POLICIES 801, 802, 803 AND DELETING POLICIES 804 & 805. (Community Services) ACTION: Adopted. See above. FINANCIAL MANAGEMENT 2015-2016 (204-1-31) 11. Investment transactions for the month ended January 31, 2016. (Finance) ACTION: Filed. See above. WARRANT REGISTER JULY 2015 — JUNE 2016 (202-1-30) 12. Warrant Register #34 for the period of 02/17/16 through 02/23/16 in the amount of $225,105.38. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2015 — JUNE 2016 (202-1-30) 13. Warrant Register #35 for the period of 02/24/16 through 03/01/16 in the amount of $2,597,613.53. (Finance) ACTION: Ratified. See above. 19 of 221 Book 98 / Page 62 04-05-2016 CONSENT CALENDAR (cont.) WARRANT REGISTER JULY 2015 — JUNE 2016 (202-1-30) 14. Warrant Register #36 for the period of 03/02/16 through 03/08/16 in the amount of $991,212.58. (Finance) ACTION: Ratified. See above. ORDINANCES FOR INTRODUCTION MUNICIPAL CODE 2016 (506-2-31) 15. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING CHAPTER 10.53 OF THE NATIONAL CITY MUNICIPAL CODE PERTAINING TO REGULATIONS FOR USE OF SKATEBOARD PARKS. (City Attorney) ORDINANCES FOR ADOPTION MUNICIPAL CODE 2016 (506-2-31) 16. Ordinance No. 2016-2411. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 18 (ZONING), CHAPTER 18.47 OF THE NATIONAL CITY MUNICIPAL CODE PERTAINING TO SIGNS AND OUTDOOR ADVERTISING DISPLAYS. (Applicant City -Initiated) (Case File 2015-07 A) (Planning/City Attorney) RECOMMENDATION: Adopt the Ordinance. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to adopt the Ordinance. Carried by unanimous vote. NON CONSENT RESOLUTIONS PROP ATRANSNET (RTIP) ADMIN (205-5-1) 17. Resolution No. 2016-48. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN AMENDMENT TO THE 2014 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) FOR NATIONAL CITY TO ALLOCATE $8,000 OF LOCAL TRANSNET (PROP A) FUNDING FOR THE TRAFFIC SIGNAL INSTALL/UPGRADES PROJECT TO SATISFY NATIONAL CITY'S FAIR SHARE CONTRIBUTION TOWARDS THE ANNUAL COST OF REGIONAL ARTERIAL MANAGEMENT SYSTEM (RAMS) OPERATIONS SUPPORT SERVICES FOR FY 2015. (Funded by Prop A) (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Cano, seconded by Mendivil, to adopt the Resolution. Carried by unanimous vote. 20 of 221 Book 98 / Page 63 04-05-2016 NON CONSENT RESOLUTIONS (cont.) PROP ATRANSNET (RTIP) ADMIN (205-5-1) 18. Resolution No. 2016-49. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN AMENDMENT TO THE 2014 REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM (RTIP) FOR NATIONAL CITY TO INCREASE PROGRAMMING OF LOCAL TRANSNET (PROP A) FUNDING FOR THE STREET RESURFACING (NC03) PROJECT IN THE AMOUNT OF $2,402,323 AND HIGHLAND AVENUE COMMUNITY CORRIDOR (NC13) PROJECT IN THE AMOUNT OF $167,000 FOR FY 2015. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution X. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. Member Sotelo-Solis disclosed that, in an abundance of caution and to avoid any appearance of impropriety, she would be recusing herself from the next item due to the fact that Circulate San Diego does work with her employer. Member Sotelo-Solis left the Council Chamber. CONTRACT (C2016-17) 19. Resolution No. 2016-50. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CIRCULATE SAN DIEGO IN THE NOT -TO -EXCEED AMOUNT OF $300,000 TO PROVIDE ACTIVE TRANSPORTATION PLANNING SERVICES TO SUPPORT NATIONAL CITY'S SAFE ROUTES TO SCHOOL PROGRAM AND OTHER COMMUNITY OUTREACH EFFORTS THAT PROMOTE ALTERNATIVE MODES OF TRANSPORTATION SUCH AS WALKING AND BIKING. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY: Mr. Stone, from Circulate San Diego, responded to questions. ACTION: Motion by Rios, seconded by Mendivil, to adopt the Resolution. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison, Rios. Nays: None. Abstain: Sotelo-Solis. Absent: None. Member Sotelo-Solis returned to the Council Chamber. 21 of 221 Book 98 / Page 64 04-05-2016 NEW BUSINESS CONDITIONAL USE PERMITS 2016 (403-31-1) 20. Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at Yi Sushi Restaurant to be located at 1430 East Plaza Blvd., Suite E-7B. (Applicant: Cheung Sushi Corp.) (Case File 2015-21 CUP) (Planning) RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison, Rios. Nays: Sotelo-Solis. Abstain: None. Absent: None. PLANNED DEVELOPMENT PERMIT ADMIN 2010 — 2015 (414-1-25) 21. Notice of Decision — Planning Commission approval of a Planned Development Permit and Coastal Development Permit for a storage building at 922 W. 23rd Street. (Applicant: Michael Reading) (Case File 2015-29 PD, CDP) (Planning) RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. TESTIMONY: None. ACTION: Motion by Cano, seconded by Mendivil, to approve staff recommendation. Carried by unanimous vote. TEMPORARY USE PERMITS 2016 (203-1-32) 22. Temporary Use Permit — Inflatable World hosted by Inflatable World Corporation at Westfield Plaza Bonita Mall from April 13, 2016 thru August 14, 2016 with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. 22 of 221 Book 98 / Page 65 04-05-2016 NEW BUSINESS (cont.) Mayor Morrison disclosed that, in an abundance of caution and to avoid any appearance of impropriety, he would be recusing herself from the next item due to the fact that his home is within 500 feet of the location of the proposed use. Mayor Morrison left the Council Chamber. TEMPORARY USE PERMITS 2016 (203-1-32) 23. Temporary Use Permit — Free Electronic Waste Recycling (E-Waste) sponsored by San Diego Classic Lions Club at 1035 Harbison Avenue from April 23, 2016 to April 24, 2016 with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Rios, Sotelo-Solis. Nays: None. Abstain: Morrison. Absent: None. Mayor Morrison returned to the Council Chamber. TEMPORARY USE PERMITS 2016 (203-1-32) 24. Temporary Use Permit — Amgen Tour of California sponsored by AEG Cycling LLC on May 15, 2016 from 12:00 p.m. to 12:15 p.m. with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. TEMPORARY USE PERMITS 2016 (203-1-32) 25. Temporary Use Permit — Safe Summer Slam 2016 sponsored by Operation Samahan at 2841 Highland Avenue on May 21, 2016 from 10 a.m. to 3 p.m. with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. 23 of 221 Book 98 / Page 66 04-05-2016 NEW BUSINESS (cont.) TEMPORARY USE PERMITS 2016 (203-1-32) 26. Temporary Use Permit — Halloween retail tent store hosted by Halloween Express at Westfield Plaza Bonita Mall from August 15, 2016 thru November 10, 2016 with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to approve staff recommendation. Carried by unanimous vote. POLITICAL SUPPORT ADMIN - INITIATIVES (102-4-1) 27. Discussion and direction on request from Environmental Health Coalition for City's letter of support for Senate Bill 1000 (Senator Connie M. Leyva (D-Chino)) Environmental Justice Element in General Plans. (Planning) RECOMMENDATION: Consider the request for a letter of support and provide direction to staff. TESTIMONY: Marie Villanueva, Environmental Health Coalition, spoke in support of the letter Ilsenia Cevallos, Environmental Health Coalition, spoke in support. Carolina Martinez, Environmental Health Coalition, spoke in support. Alacia Sanchez, Environmental Health Coalition, spoke in support. ACTION: Motion by Sotelo-Solis, seconded by Rios, to send a letter of support. Motion failed by the following vote, to -wit: Ayes: Rios, Sotelo-Solis. Nays: Cano, Mendivil, Morrison. Abstain: None. Absent: None. EXPARTE DISCLOSURE: All members of the City Council disclosed that they had contact with the proponents prior to the meeting. ENGINEERING / PUBLIC WORKS DEPT - GRANTS / REPORTS ADMIN (1104-1-1) 28. Presentation and request for City Council direction regarding implementation of California Uniform Cost Accounting Procedures for Public Works Construction. (Engineering/Public Works) RECOMMENDATION: Provide direction to staff to proceed with preparation of enabling ordinances and administrative policies required to implement California Uniform Cost Accounting Procedures for Public Works Construction. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Morrison, to move forward. Carried by unanimous vote. 24 of 221 Book 98 / Page 67 04-05-2016 NEW BUSINESS (cont.) SUCCESSOR AGENCY 2016 (406-10-14) 29. Report to City Council on Balanced Plan and request for direction on Marina District/Tidelands Planning Area and related proposals. (Successor Agency) RECOMMENDATION: Support Preferred Alternative land use configuration of Focused Balanced Land Study as part of the Complete Balanced Plan and the analysis of the current project proposals. Direct City staff to: 1) collaborate with the Port as the lead agency in an Environmental Impact Report that studies all related plans, projects, and public improvements comprehensively in both the City and Port's jurisdictions; and, 2) pursue potential of unsolicited proposal received from Sycuan Tribal Development Corporation (STDC). TESTIMONY: Graham Fee, Director of Operations for PASHA Auto in National City, said PASHA supports the Complete Balanced Plan and requested support for the final phase of the Tank Farm Remediation. Brian Mason, Vice President PASHA Automotive Services, expressed the belief that the Tank Farm is an issue that can be addressed separately. Bruce Coons, representing Save Our Heritage Organization (SOHO) reiterated their long term support and the support of the community for relocating Granger Music Hall to Pepper Park. ACTION: Motion by Sotelo-Solis, seconded by Mendivil, that we Support the Preferred Alternative land use configuration of Focused Balanced Land Study as part of the Complete Balanced Plan and the analysis of the current project proposals and that we direct City staff to: 1) collaborate with the Port as the lead agency in an Environmental Impact Report that studies all related plans, projects, and public improvements comprehensively in both the City and Port's jurisdictions; 2) pursue the potential of the unsolicited proposal received from Sycuan Tribal Development Corporation (STDC); 3) Clarify that Granger Music Hall relocation does have the support of the Community; and 4) Emphasize the collective importance of addressing all issues and mitigation measures together comprehensively rather than piecemeal, such as Lot "K" Tourist Commercial with Maritime overlay, rail line relocations, street closures, transportation and parking needs, gateway signage, sound walls and a permanent Class '1' bike path location. Carried by unanimous vote. COMMUNITY SERVICES DEPT ADMIN (1104-1-7) 30. Proposal from the Miss National City Alumni to produce and manage Miss National City Pageant. (Community Services) ACTION: Item was pulled at the request of the applicant. 25 of 221 Book 98 / Page 68 04-05-2016 COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY PUBLIC HEARINGS - HOUSING AUTHORITY HOUSING AUTHORITY 2016 (404-1-5) 31. Public Hearing: Community Development Commission — Housing Authority of the City of National City (HACNC), Streamlined Annual Plan for Public Housing Agency Plan (PHA) for Fiscal Year 2016 - 2017 and the Housing Choice Voucher Programs Administrative Plan; authorizing the submittal of the PHA Plan and Administrative Plan to the U.S. Department of Housing and Urban Development. (Housing, Grants & Asset Management) RECOMMENDATION: Conduct the Public Hearing. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to close the Public Hearing. Carried by unanimous vote. NON CONSENT RESOLUTIONS - HOUSING AUTHORITY HOUSING AUTHORITY 2016 (404-1-5) 32. Resolution No. 2016-34. RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY (HACNC), APPROVING THE STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN FOR FISCAL YEAR 2016 - 2017, AND AUTHORIZING THE SUBMITTAL OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. (Housing, Grants & Asset Management) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. HOUSING AUTHORITY 2016 (404-1-5) 33. Resolution No. 2016-35. RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY (HACNC), APPROVING THE REVISIONS TO THE HOUSING CHOICE VOUCHER PROGRAMS ADMINISTRATIVE PLAN, AND AUTHORIZING SUBMITTAL OF THE PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. (Housing, Grants & Asset Management) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Mendivil, to adopt the Resolution. Carried by unanimous vote. 26 of 221 Book 98 / Page 69 04-05-2016 STAFF REPORTS None. MAYOR AND CITY COUNCIL Student Representative Reah Sahagun said she was approached about the traffic and pedestrian conditions at 24th and "F" Avenue. City Engineer Manganiello advised that the location is scheduled to be upgraded in the near future. Member Mendivil reported that a new National City Clergy Association has been formed and will be involved with the National Day of Prayer event on May 5th at Kimball Bowl. Member Sotelo-Solis inquired about the status of a homeless individual who frequents the area around 8th Street and "F" Avenue as well as the status of the Skate Park project and reported that there are parking enforcement issues on the West Side. Member Rios reported on the accomplishments of the Sweetwater High School Academic Decathlon team in Sacramento and expressed appreciation to the City Manager for sponsoring the Employee Appreciation Luncheon. Member Cano expressed appreciation to the City Manager for the City Council Agenda Books. Mayor Morrison said that he attended the annual Mayor's and County Supervisor's meeting and everyone was interested in what programs and projects National City was pursuing. CLOSED SESSION REPORT City Attorney Claudia Silva stated there was no Closed Session. ADJOURNMENT Motion by Sotelo-Solis, seconded by Cano, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City to be held Tuesday, April 19, 2016 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. The meeting closed at 9:46 p.m. 27 of 221 Book 98 / Page 70 04-05-2016 City Clerk The foregoing minutes were approved at the Regular Meeting of April 19, 2016. Mayor Budget Schedule — Fiscal Year 2017 • Budget Workshop — April 26, 2016 - 6:00 pm • Budget Hearing — June 7, 2016 - 6:00 pm 2016 City Council Summer Legislative Recess • July 5 — City Council Meeting — Suspended • July 19 — City Council Meeting — Suspended 28 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 29 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City to waive the bid process as allowed in Section 12 of the Purchasing Ordinance and in section 2.260.220 of the National City Municipal Code and authorize the Police Department to purchase (18) Mot 29 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City to waive the bid process as allowed in Section 12 of the Purchasing Ordinance and in section 2.60.220(b) of the National City Municipal Code (Sole Source) and authorize the Police Department to purchase (18) Motorola Handheld Police Radios for an amount not to exceed $99,868.43; and waive the bid process as allowed in Section 12 of the Purchasing Ordinance and in section 2.60.260 of the National City Municipal Code (Cooperative Purchasing) and authorize the Police Department to purchase (8) Panasonic Toughbook Computers for an amount not to exceed $38,978.33 using funds previously approved via Council Resolution 2016-23 and remaining funds from prior Supplemental Law Enforcement Services Funds. PREPARED BY: Chris Cameon, Sergeant PHONE: 619-336-4524 EXPLANATION: The Police Department will purchase the listed equipment using Supplemental Law Enforcement Services Funds (SLESF) funds. $114,618.25 was previously approved on Council Resolution 2016-23. The remainder of the necessary funds for this purchase ($24,228.51) will be taken from existing Supplemental Law Enforcement Services Fund (SLESF) funds carried over from the previous year's grants, for a total cost for all items not to exceed $138,846.76. It is requested that Council waive the formal bidding requirements for the purchase of Motorola radios as allowed in Section 12 of the Purchasing Ordinance and in Section 2.60.220(b) of the National City Municipal Code because the particular type or make of commodity or equipment has been standardized by the City and is proprietary in nature. Motorola Solutions provides all of the two-way radios for the Regional Communications System (RCS). Their sole source letter is attached. It is requested that Council further the formal bidding requirements for the purchase of Panasonic Toughbook Computers as allowed in Section 12 of the Purchasing Ordinance and in Section 2.60.260 of the National City Municipal Code because the City will take advantage of cooperative purchasing opportunities by joining another government agency's agreement and is in the best interest of the City. GovConnection has been awarded a National Cooperative Purchasing Alliance (NCPA) contract number 01-44. (See attachment). DEPARTMENT: Police / APPROVED BY: - FINANCIAL STATEMENT: ACCOUNT NO. 1SLESF Public Safety Equipment 208-411-916-518-0000 ($114,618.25) SLESF Public Safety Equipment 208-411-917-518-000 ($24,228.51) ENVIRONMENTAL REVIEW: Not applicable ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff recommends that the City Council adopt the resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable ATTACHMENTS: Vendor quotes Council Resolution 2016-23 SLESF Carryover Documents National Cooperative Purchasing Alliance Contract doci 30 of 221 MOTOROLA SOLUTIONS Bill -To: NATIONAL CITY, CITY OF 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 United States Attention: Name: Chris Cameon Email: ccameon@nationalcityca.gov Phone: (619) 336-4524 Contract Number: Freight terms: Payment terms: SAN DIEGO (CA) 552544 FOB Destination Net 30 Due Quote Number: QU0000355225 Effective: 11 MAR 2016 Effective To: 30 JUN 2016 Sales Contact: Name: Andy Grimm Email: agrimm@daywireless.com Phone: 858-864-3660 Item Quantity Nomenclature Description Your price Extended Price I H98UCF9PW6AN APX6000 700/800 MODEL 2.5 S I,985.05 S35,730.90 PORTABLE la 18 H04AT ADD: TACTICAL REKEY WITH S253.75 S4,567.50 MULTIKEY lb 18 QISAK ADD: AES/DI S-XL/DES-OFB S579.28 S10,427.04 ENCRYPTION lc 18 H885BK ADD: 3 YEAR SERVICE FROM THE S84.00 51,512.00 START LITE Id 18 QA01S37AA ALT: WON IMPRES IP67 2900MAH S72.50 SI,305.00 (NNTN703S) lc 18 Q806BM ADD: ASTRO DIGITAL CAI S373.38 S6,720.84 OPERATION If 18 H38BT ADD: SMARTZONEOPERATION S870.00 S15,660.00 lg 18 Q36I AR ADD: P25 9600 BAUD TRUNKING S217.50 53,915.00 I h 18 QA00580AC ADD: TDMA OPERATION S326.25 S5,872.50 2 18 PMMN4062A ASSY,ACCESSORY,MICROPHONE.PLU S94.16 S1,694.88 S RSM' 3 18 NNTN7038B BATT IMPRES LIION IP67 3100T S113.60 52,044.80 4 18 WPLN7080A CHR IMP SUC EXT US/NA/CA/LA 5100.00 51,800.00 5 3 NNTN7686A IMPRESMUC ADAPTER (PK OF 6 S165.60 S496.80 INSERTS) Estimated Tax Amount 58,I21.17 Total Quote in USD S99,868.43 Discounted pricing from RCS Contract #552544. Extended Warranty is not taxed. PO's must be made out to Motorola Solutions, Inc (not Day Wireless). Shipping is included at no charge. Taxable amount is S90,235.26. PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill -To Address with a Contact Name and Phone Number 31 of 221 >Include a Ship -To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship -To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required) 32 of 221 0 MOTOROLA SOLUTIONS Motorola High Tiered Public Safety Radios for First Responders Limited Distribution Motorola Solutions controls who and how their Public Safety radios can be sold. They do this to limit the access of these radios getting in the hands of people who don't have an authorized need. These radios are capable of many advanced features including digital encryption and are mostly used by Police, Fire, Military and other Government Law Enforcement Agencies. These high Tiered P25 Handheld and Vehicle Radios are the APX Series and the former XTS and XTL Series. The only way to purchase these radios is Directly from Motorola and/or your Motorola assigned Motorola Manufacture's Representative (MR). Day Wireless Systems is the Motorola assigned MR for the City of National City. This means your MR is representing Motorola and quoting you directly as Motorola using their Discounted Pricing Contracts. All Purchase Orders are to be made out to Motorola Solutions, Inc. You are not purchasing anything from Day Wireless Systems (who is also a Motorola Dealer, Reseller and Service Center). Motorola Two -Way Radio Dealers & Resellers mostly sell lower tiered commercial, professional and business radios to vertical markets such as education, manufacturing, hospitality, etc... The High Tiered Public Safety radios like the APX6000 are not available for Dealers to purchases and Resell. These APX radios are not listed in their Dealer Price Book from Motorola. If a Motorola Radio Dealer & Reseller wanted to sell an APX Public Safety Radio they would have to submit an Above Price Book (APB) Request to Motorola. The Dealer has to list who the end user of the radio is. Motorola will deny this APB request for any Public Safety Account (City or Agency) that already has an assigned MR and Motorola Direct Sales Rep managing that account. For Example any Motorola Radio Dealer who requested to get APB pricing to buy and sell an APX radio to the City of National City would be denied. You are not able to get 3 quotes for these High Tiered Above Price Book Radios. Above Price Book pricing for a Radio dealer is always 20% off List Price from Motorola. So their cost to buy the APX radio from Motorola is 20% off list price. The Motorola Direct/MR RCS Contract Price to the City of National City is discounted form 28% to 33% off List Price. Even if Motorola did approve an APB request for a Dealer, they would not be able to compete with the RCS Contract price. This Controlled Distribution provides the customer with the best pricing and aligns them with a MR that can be their trusted advisor to help them budget and make the best decisions for the long term. Andy Grimm Motorola Manufacturer's Representative — Public Safety Markets 0 MOTOROLA SOLUTIONS 33 of 221 GovConnection" we solve IT SALES QUOTE GovConnection, Inc. 732 Milford Road Merrimack, NH 03054 Account Executive: David Spence Phone: (800) 800-0019 ext. 75046 Fax: 603.683-1133 Email: dspence@govconnection.com Account Manager: Phone: Fax: Email: Customer Contact: Chris Cameon Email: ccameon@nationalcityca.gov # 24067120.03-W 1 PLEASE REFER TO THE ABOVE QUOTE # WHEN ORDERING Date: 3/28/2016 Valid Through: 4/27/2016 Account#: San Diego Phone: (619) 336-4524 Fax: (619) 3364525 QUOTE PROVIDED TO: AB#: 12533889 CITY OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 (619) 336-4570 SHIP TO: AB#: 12533895 CITY OF NATIONAL CITY PURCHASING WAREHOUSE 2100 HOOVER AVE NATIONAL CITY, CA 91950 (619) 336-4582 DELIVERY FOB SHIP VIA SHIP WEIGHT TERMS CONTRACT ID# 5-30 Days A/R/O Destination Small Pkg Ground Service Level 109.00 Ibs NET 30 NCPA 01-44 Important Notice: -- THIS QUOTATION IS SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection. Inc. are subject to the Terms and Conditions of our NCPA Con ract fJ NCPA 01-44. Any Order accepted by GovConnect on for the items included in this Quotation is expressly limited to those Terms and Conditions; any other terms and conditions rote enced or appearing in your Purchase Order are considered null and void No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our Quote Number in your order. * Line# i City 8 Item# Fee: 8 Mfg.Part# Description State Environmental Fee Mfg. Price $ 3.00 Ext $ 24.00 Win7 (Win8.1 Pro COA), Intel Core i5- 53000 2,30GHz, vPro, 13.1* XGA Touch, 4G8, 500GB(7200rpm), Intel WiFi alb/g1Nac, TPM, Bluetooth, Single Pass Panasonic 1 8 18496340 CF-3114632CM (Selectable), 4G LTE Multi Carrier Personal $ 4,087,25 $ 32,698.00 (EM7355), CPS, Emissive Backlit Computer Corp. Keyboard, No DVD Drive, Toughbook Pre Panasonic Personal Computer Corp. DVD Multi Drive for ToughBook CF-31 Panasonic 2 8 14516462 CF-VDM312U Multimedia Bay Personal $ 282.97 $ 2,263.76 Panasonic Personal Computer Corp. Computer Corp. 4GB Memory Upgrade for CF-31 MK4, CF- Panasonic 3 8 16639600 CF-WMBA1304G 19 MK7, CF-C2 MK2, C2-H2 MK3 Personal $ 97.02 $ 776.16 Panasonic Personal Computer Corp. Computer Corp. 4GB PC3-10600 204-pin DDR3 SDRAM Kingston 4 0 31428691 KCP313SS8/4 SODIMM for Select Models Kingston Technology Corp. Kingston Technology Corp. 16.72 $ - Subtotal $ 35,761.92 Fee $ 0.00 Shipping and Handling $ 0.00 Tax $ 3,216.41 Total $ 38,978.33 *Lease for as low as: $1,091.10/Mo, Page 2 of 2 34 of 221 3/28/2016 GovConnection A PC CONNECTION COMPANY ORDERING INFORMATION GovConnection, Inc. NCPA Contract # NCPA 01-44 Contract Expiration: 31 October 2018 Please contact your account manager with questions. Ordering Address GovConnection, Inc. 732 Milford Road Merrimack, NH 03054 Remittance Address GovConnection, Inc. PO Box 536477 Pittsburgh, PA 15253-5906 Please reference the Contract # on all purchase orders. TERMS & CONDITIONS Payment Terms: NET 30 (subject to approved credit) FOB Point: DESTINATION (within Continental US) Maximum Order Limitation: NONE Delivery Time: 1-30 DAYS ARO FEIN: 52-1837891 DUNS Number: 80-967-8782 CEC: 80-068888K Cage Code: OGTJ3 Business Size: LARGE WARRANTY: Manufacturer's Standard Commercial Warranty Important Notice: -- THIS QUOTATION 15 SUBJECT TO THE FOLLOWING Terms of Sale: All purchases from GovConnection, Inc. ore subject Io the Terms and Conditions of our NCPA Contract # NCPA 01-44 Any Order accepted by GovConnection for the Items included in this Quotation is expressly limited to those Terms and Conditions any other terms and conditions referenced or appearing in your Purchase Order are considered null and vaid. No other terms and conditions shall apply without the written consent of GovConnection, Inc. Please refer to our Quote Number in your order. if you require a hard copy invoice for your credit card order, please visit the link below and click on the Proof of Purchase/Invoice link on the left side of the page to print one: https:/, f www.ttavconn ection.com/weh/ShoPPIne/Proof0fPurchase.htm Please forward your Contract or Purchase Order to: S L E DOPSLfi1 G ovCo nnection.co m QUESTIONS: Call 800-800-0019 FAX: 603.683.0374 35 of 221 pcs mobile Proposal: PROPOSAL-14991/1 For: National City Police Department Corporate Headquarters 1200 W Mississippi Ave Denver, CO 80223 Phone: 888.836.7841 Email: sales aApcsmobile.com Customer: National City Police Department 1200 National City Blvd National City, CA 91950-4302 Print Date: 02/01/2016 03:53 PM Proposal Valid Date: 05/01/2016 03:55 PM Inside Sales Rep: Emily Brittin Email: emilyb@pcsmoblle.com Phone: 303-552-3976 Fax: 480-539-4589 Salesperson: Dan Allen Email: dana@pcsmobile.com Proposal Created By: Dan Allen Customer Requested By NAT009 Chris Cameon Proposal Origination Terms Contract I Net 30 Days I National IPA Line 1 Item Number CF-3114632CM Description Win7 (Win8.1 Pro COA), Intel Core i5-5300U 2.30GHz, vPro, 13.1" XGA Touch, 4GB, 500GB(7200rpm), Intel WiFi alb/g/n/ac, TPM, Bluetooth, Single Pass (Selectable), 4G LTE Multi Carrier (EM7355), GPS, Emissive Backlit Keyboard, No DVD Drive, Toughbook Preferred Price $3,978.00 List Price $4,934.00 'Quantity 8.00 Subtotal $31,824.00 2 CF-WMBA1304GIS PRE -INSTALLED 4G MEMORY $175.00 $175.00 8.00 $1,400.00 3 LCD_FEE CALIFORNIA LCD RECYCLING FEE $3.00 $0.00 8.00 $24.00 4 CF-VDM312U DVD-Multi drive for CF-31 MK 3 $370.00 $370.00 8.00 $2,960.00 Total $36,208.00 Tax $3,256.56 Total $39,464.56 Notes CF-3114632CM Ships direct from Panasonic with an estimated lead time of 6-8 weeks. 36 of 221 Terms and Conditions Portable Computer Systems, Inc., dba: PCS Mobile Standard Reseller: Terms and Conditions 1. Contract Terms. These Terms and Conditions are attached to and made a part of a "Quote" for resale of products ("Products") provided by Portable Computer Systems, Inc., dba: PCS Mobile ("PCS") to the buyer named therein ("Buyer"); and all further references herein to "this Agreement" mean the Quote, including These Terms and Conditions. Upon acceptance of this Agreement by Buyer, the provisions of this Agreement constitute a binding contract between PCS and Buyer. This Agreement shall be accepted by Buyer upon either receipt from Buyer of any written communication confirming this Agreement or acceptance by Buyer of Products shipped by PCS pursuant to this Agreement. This Agreement supersedes all prior communications relating to the Products covered by this Agreement, and any contrary or supplemental provisions in any Buyer purchase order or other communication from Buyer are specifically rejected. 2. Payment. Payment for the Products shall be in US dollars as stated in this Agreement. Unless stated otherwise, prices stated in this Agreement do riot include any state or local sale, use or other taxes or assessments or freight charges (beyond delivery by PCS to common carrier), all of which shall be paid by Buyer. A service charge of 1.5% per month will be charged on all past due balances and will be due on demand. All PCS costs of collection, including reasonable attorneys fees, shall be paid by Buyer. Buyer grants PCS a security interest (and the right to file UCC financing statements) in the Products to secure payment of all amounts due. If Buyer fails to make any payment when due, PCS shall have the right to revoke any credit extended, regarding the Products or otherwise, to delay or cancel any or all future deliveries without liability to Buyer. The obligation of PCS to deliver Products shall terminate without notice upon filing of any bankruptcy proceeding by or against Buyer or appointment of any trustee for Buyer or any of its assets. Under no circumstances may Buyer set off against amounts due PCS pursuant to This Agreement any claim Buyer may have against PCS for any reason. 3. Shipment. Delivery of all Products shall be F.O.B. place of shipment by or for PCS, unless otherwise agreed in writing. PCS reserves the right to select the means of shipment, point of shipment and routing. Delivery will be deemed complete upon transfer of possession of Products to common carrier as described above, whereupon all risk of loss, damage or destruction to the Products shall pass to Buyer. 4. Acceptance of Products; Returns. All Products shall be deemed accepted by Buyer unless Buyer notifies PCS in writing within seven (7) calendar days of receipt of Products of any short shipment, wrong -product shipment, damaged Products or similar discrepancies. Once accepted by Buyer, Products may be returned only with authorization from PCS, in the sole discretion of PCS; and in no case will retums be considered more than thirty (30) days after delivery to Buyer. If accepted for retum Products will be subject to a 20% restocking fee. 5. Warranties. PCS makes no representation with regard to Products of any kind or nature, express or implied, including any warranty of merchantability or fitness for a particular purposes, or usage of trade. Products are covered by manufacturer's warranty only. Copies of manufacturer's warranty will be provided to Buyer upon written request. PCS assigns to Buyer all warranties on the Products accepted by Buyer; and PCS shall have no obligation relating to processing claims there under, though PCS may assist Buyer therewith at the sole option of PCS. 6. Limitation on Liability. In no event shall PCS be liable for any claims for loss of use, revenue, profit or customer, or any direct, indirect, special, incidental or consequential damages of any kind or nature arising out of, or connected with the Products, the use thereof, or the sale thereof by PCS to Buyer. Further, Buyer agrees to indemnify and defend PCS from any such claims. 7. Force Majeure. PCS shall not be liable for any delay or failure to perform any obligation of PCS under this Agreement that Is caused by events of force majeure, including without limitation strikes, riots, casualties, acts of God, war, governmental action or other cause beyond the reasonable control of PCS. 8. Miscellaneous. This Agreement constitutes the entire agreement between PCS and Buyer regarding the Products, and may not be modified except by written agreement signed by the party to be charged with the modification. Buyer's rights under this Agreement may not be assigned without the written consent of PCS. If any provision of this Agreement shall become invalid or illegal under any provision of applicable law, the remainder of this Agreement shall not be affected. This Agreement shall be binding upon both PCS and Buyer, and their respective successors and assigns. This Agreement shall be interpreted in accordance with the intemal laws of the State of Colorado. 37 of 221 Page: 1 400 MORE THAN A CAMERA STORE BILLING ADDRESS: NATIONAL CITY POLICE DEPT Att: ACCOUNTS PAYABLE 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 USA (619) 336-4570 etc. 42 West 18th Street New York NY 10011 www.adorama.com info@adorama.com SHIPPING ADDRESS: NATIONAL CITY POLICE DEPT Att: ACCOUNTS PAYABLE 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 USA (619) 336-4570 888-874-1586 Customer No: 7826747 Customer PO: None Terms: SKU# Item Qty Price Total PCCF3110792C PNSNC TGHBK CF3110792CM 15-5300U 13.1" Mfg Item#: CF-3110792CM M PANASONIC 4GB MEMORY FOR CF-3110792CM M PANASONIC MULTI DRIVE FOR CF-31 MK3 8 8 8 4,395.00 35,160.00 110.60 884.80 318.85 2,550.80 Thank you for being a repeat Customer. This quote was prepared by your sales representative, Caroleann Fusco. To place order or for any help, call Caroleann Fusco at (888) 874-1586 or email at caroleannf@adorama.com To email Customer Service please go to www.adorama.com/email Sub Total: Shipping: Tax: Quote Total: 38595.60 .00 .00 38595.60 a Oq QUOTE 1578841 03/14/2016 Any Itemis showing as "back -order"? An item listed as "back -order" is on order with the supplier and Is temporarily out of stock. These Items will ship soon. Most backordered items ship within ten business days. We never charge additional shipping as a result of a back -order. Please feel free to contact us far additional information at vnvw.adorama.com/email. Note: Please be prudent when throwing away packaging material or boxes. It Is possibte to miss some contents. Checking off contents against the packing list is always a good idea. If something is indeed missing please make a claim within five days to be compliant with our policies. We want to buy your used photo equipment: In the last yoar alone, Adorama spent millions buying 35mm. medium / large -format, scopes. video and digital equipment. Our satisfied customers happily cashed In or traded their equipment and enjoyed our above market value payout. Adorama pays top dollar for individual items, rare pieces, collections and estates. For more information, call 1-800-223-2500 or visit us at wrwr.adorama.comisell and use ow ontine quoting system. No Hassle Return Poticy: We want you to be completely happy with your purchase from Adorama, Please see the general RetumlExchange guidelines and policy posted on our webslte at www. ad a ra m a. comp o l I cy. CA$H? WE'VE GOT IT We paybp dollar trryew used photo &video equlpmetd To fed out the value of your eAutprcent online by phone bring it arlorama.cansell 800-223-2500 42 W 18 St NYC Ship Via: UPS Ground Delivery Salesman 00405 - Carole 38 of 221 Printed By: CAROLEANNF 03/213/16 11:42 AM RESOLUTION NO. 2016 — 23 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING AND AUTHORIZING THE ACCEPTANCE OF A $14,618.25 FISCAL YEAR 2015 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM GRANT AND $100,000.00 FISCAL YEAR 2016 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM GRANT TO PURCHASE POLICE RADIOS, PANASONIC TOUGHBOOK COMPUTERS, ACTIVE SHOOTER PLATES AND PLATE CARRIERS, TASERS, AND OTHER ESSENTIAL POLICE EQUIPMENT AS NEEDED, AND AUTHORIZE THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF THE GRANT WITHIN THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF) WHEREAS, the County of San Diego ("County") notified the City of National City that it has awarded grant funding through the Supplemental Law Enforcement Services Fund (SLESF)/Citizens' Option for Public Safety (COPS) Program (the "Program") for frontline municipal police services in the amount of $14,628.25 from the Fiscal Year 2015 Program and $100,000 from the Fiscal Year 2016 Program, for a total amount of $114,618.25; and WHEREAS, the City is not required to allocate any up -front costs or matching funds in order to receive the funds; and WHEREAS, the County disbursed the quarterly funds to each city within 30 days of receipt from the State, and as of January, 2016, the City has received $114,618.25 from the County; and WHEREAS, the National City Police Department proposes to utilize the $114,618,25 in grant funds for the purchase of police radios, Panasonic Toughbook computers, active shooter plates and plate carriers, Tasers, and other essential police equipment as needed; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of National City hereby ratifies the acceptance of Supplemental Law Enforcement Services Fund (SLESF)/Citizens' Option for Public Safety (COPS) Program grant funds for frontline municipal police services in the amount of $14,628.25 from the Fiscal Year 2015 Program and $100,000 from the Fiscal Year 2016 Program, for a total amount of $114,618.25. BE IT FURTHER RESOLVED that the City Council authorizes the establishment of appropriations and a corresponding revenue budget for said grant funds. PASSED and ADOPTED this 1st day of March, 20. l6n Morrison, Mayor ATTEST: • PPROVED AS TO FORM: v d4414 )3 4 Mic ael R. Della, Ci Clerk City Attomey 39 of 221 Passed and adopted by the Council of the City of National City, California, on March 1, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California iy A J City CI rk of the City of N tional City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-23 of the City of National City, California, passed and adopted by the Council of said City on March 1, 2016. City Clerk of the City of National City, California By: Deputy 40 of 221 208 - SUPPLEMENTAL LAW ENFORCEMENT STANDARDIZED FORMS "(SLESF)". 409 - POLICE DEPARTMENT CAPITAL Capital 206-411-304-248-0000 208-411-304-306-0000 208-411-304-316-0000 208-411-304-355-0000 208-411-304-357-0000 208-411-405-355-0000 208-411-405-502-0000 208-411-508399-0000 208-411-505-511-0000 208-411-708-355-0000 208-411-708-515-0000 208-411-708-599-0000 208-411-709-355-0600 208-411-911-355-0000 208-411-011502-0000 208-411-911515-0000 208-411-913355-0000 208-411-913511-0000 208-411-913599-0000 208-411-916-518-0000 208-411-918511-0000 208-411-916-518-0000 IMPROVEMENT PROGRAM Outlay NC Historical Society - Telephone NO Historical Society - Computer Supplies NC Historical Society - Ammunition NC Historical Society - Minor Equipment Less than $51, NC Historical Society - Furniture and Fixtures COPS 2005 - Minor Equipment Less than $5,000 COPS 2005 - Computer Equipment COPS 2006 - Materials & Supplies COPS 2006 - Automotive Equipment COPS 2008 - Minor Equipment Less than $5, 000 COPS 2008 - Communications Equipment COPS 2008 - Fixed Assets COPS 2009 - Mirror Equipment Less than 55,000 COPS 2009 - Minor Equipment Less than $5,000 COPS 2009 - Computer Equipment COPS 2010 - Communications Equipment COPS 2011 - Minor Equipment Less than $5,000 COPS 2011 - Automotive Equipment COPS 2011 - Fixed Assets COPS 2014 - Public Safety Equipment COPS 2014 - Automotive Equipment COPS 2014 - Public Safety Equipment Total CAPITAL IMPROVEMENT PROJECTS/ENGINEERING Prier Year's Balance 220.00 731.58 57,860.23 4,458.44 680.07 1,553.14 2,181.21 2.99 173.86 36.15 159.31 7,759.00 49.99 0.07 3,981.70 25,643.05 9.428.00 78,442.06 800.00 0.00 62,926.99 37,073.01 FY2015 Year-to-date Expenditures 0.00 0.0D 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0D 0.0D 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,782.47 • /j L R Z ,__G2 POST to Date: 07 07 2015 FY 2015 Year-to-date 06/30/15 Encumbrances Balance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 220.00 731.58 57,860.23 4,458.44 680.07 1,553.14 2,181.21 2.99 173.86 36.15 159.31 7,759.00 49.99 0.07 3,981.70 25,643.05 9.428.00 78,442.06 600.00 0.00 62,926.99 16,290.54 Adjustments 8 6' -220.00 ' -731.58 ' -57,850.23 ' -4,458.44 ' -680.07 -1,553.14 ' -2,181.21 ' -2.99 -173.86 ' -36.15 ' -159.31 ' -7, 759.00 ' -49.99 ' -0.07 1 -3,981.70 1 -25,643.05 ' -9,426.00 ' -78,442.06 1 -600.00 ' 103,817.64 ' 0.00 141.21 ' Purchase Orders forwarded to FY 2016 0.00 0.00 0.00 0.00 0.00 0.00 0.DD 0.00 0.00 0.00 0.00 0.00 0.00 0.00 D00 0.00 0.00 Carryover amount toFY16 000 000 000 000 000 000 000 000 000 000 000 000 000 000 0 00 000 000 TOTAL FY16 0.00. 000 0.00 ,,., ,"i' 0 00 0.00 . 183,817. 644, 193, 817.64 62,922.10 4 89'� 62,926.99 16.431.75 X �000 16,431.75 293,958.85 20.782.47 0.00 273,176.38 1 Mier secant transfers to carry over balances which ware net carried over the last years, to appropdale such funds Ter the purchase of pubSo safety equipment. Prepared by: Arnold Deana 3(1(P Ed Prendell 3(-7-9,co r cc_ 0.00 79,353.85 193,822.53 273,176.36 0.oa POSTit 3)iop0 tim rc v ion Approved by Mark Roberts G:SFINANCEtBUDGETSIFYl5\Carryovers\PD Carryovers FY2016 - COPS 41 of 221 3/9/2016 3:32 PM Technology Solutions iao0 aaaaaaWaaaWaaaaaaaaaaaaWa�����aaa�omaeamaaaaSa����� !! g B f EEEE - sv„ CE X" - �F _ • E "'�u� �12 a iE g eil gvisi2 EililiaF m :tilHLHli1P4li gY o € E m�mAssb����a��a� BHP^ ga PZoRR �i a F.e" saE.P x :FsE''aaE E EsoaszE s�a� xon�azaasa "Ega�ora�xrNro� z $ 2 f`a!F=��� a€aa 2 . 3 21 2y" .g �.9asEs lix rM33fi s sYh 9r ! F 6 $ l srLU E r rill n,Sb3 3 i3 zJ s 3 F a 3sss 2 E E o c 5 S• E x E f£ 3 2gg c `CC 613.34 n 1 .g& a< E 9 5 . 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S S S S " S n 5 S S S 5 S S 2 3 a S S S 5 5 S S S>> S S 5 B S S 3 S S S 5 5 5 5 5 5 51,RVgA Sa arna,xsssa.�,x,x�xaSSaa.�g33ERs�,g sz xs�� ,O ,Xaa3Escs33E 3E,M11,g ,grn iffilliffiffiffiffiffiffifffiffiffiffifffiffiffIfIff111111fliffiffIff 21 ! i8`m3Y$sk28z5-a< 42 of 221 Region XIV Education Service Center 185o Highway Stir I" den°. T\ 7y61'r- 754) 39.5-6 5-8600 FAX 39-5-(775-8659 Thursday, October 1'', 2015 'Goy Connection, Inc. 1.1-1 N: Robert Marconi 732 'llilfior(1 Road NIerrinrack, IN11 03051 I)e:rr Robert: Region \11 Education Service (:(•Hier is hall}» to announce that GoyCorinection, Iu•. has been awarded an annual contact for'I'echnolokn Solutions based on the proposal subrnited to Region \I\ ESC. The contract is effective immediately and AN expire on October 3I', 201 S. The contract can be renewed annually for an additional file Vicars, if mutually agreed on by Region \11 ESC and Goc( nneetiou. Inc. 11 e look forward to a long an(1 successful partnership underneath this contract. If you h81e any questions or concerns, feel free to contact rite at 325-675-8600. Sincere'). Ronnie Kincaid Region \11 , I)irector 43 of 221 Request for Proposal (RFP) for Technology Solutions Solicitation Number: 11-15 Publication Date: Thursday, July 30th, 2015 Notice to Respondent: Submittal Deadline: Thursday, September 10, 2015, 2:00 pm CST Questions regarding this solicitation must be submitted to questions@ncpa.us no later than Thursday, September 3, 2015. All questions and answers will be posted to http://www.ncpa.us/solicitations. It is the intention of Region 14 Education Service Center (herein "Region 14 ESC") to establish a Master Agreement for Technology Solutions for use by Region 14 ESC and other public agencies supported under this contract. This Request for Proposal is issued on behalf of the National Cooperative Purchasing Alliance through a public agency clause, which provides that any county, city, special district, local government, school district, private K-12 school, higher education institution, state, other government agency, healthcare organization or nonprofit organization may purchase Products and Services through this contract. Respondents will be required to execute the NCPA Administration Agreement upon award. This contract will allow agencies to purchase on an "as needed" basis from a competitively awarded contract. Respondents are requested to submit their total line of available products and services. While this solicitation specifically covers Technology Solutions, respondents are encouraged to submit an offering on any or and all products and services available that they currently perform in their normal course of business. Responses shall be received no later than the submittal deadline in the offices of Region 14 ESC at the address below: Region 14 Education Service Center 1850 Highway 351 Abilene, Texas 79601 Immediately following the deadline, all responses will be publically opened and the respondents recorded. Any response received later than the specified deadline, whether delivered in person or mailed, will be disqualified. Faxed or electronically submitted responses cannot be accepted. Responses must be sealed and plainly marked with the company name and the opening date and time. Two (2) bound and signed copies of the proposals and Two (2) electronic copies on CD, DVD, or flash drives (i.e. pin or jump drives) shall be provided. 44 of 221 Competitive Solicitation by Region 14 Education Service Center For Technology Solutions On behalf of itself and other Government Agencies And made available through the National Cooperative Purchasing Alliance RFP # 11-15 National Cooperative Purchasing Alliance 45 of 221 Introduction / Scope • Region 14 ESC on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and non- profit organizations (herein "Public Agency" or collectively "Public Agencies") is soliciting proposals from qualified vendors to enter into a Master Agreement for a complete line of Technology Solutions. • Region 14 ESC, as the lead public agency, has partnered with NCPA to make the resultant contract available to all participating agencies in the United States. NCPA provides marketing and administrative support for the awarded vendor that promotes the successful vendor's products and services to Public Agencies nationwide. The Vendor will execute the NCPA Administration Agreement (Tab 2) upon award. Vendor should thoroughly review all documents and note any exceptions to NCPA terms and conditions in their proposal. • Awarded vendor(s) shall perform covered services under the terms of this agreement. Respondents shall provide pricing based on a discount from their standard pricing schedules for products and/or services offered. Electronic Catalog and/or price lists must accompany the proposal. Multiple percentage discount structure is also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or discounts may be included. • Each service proposed is to be priced separately with all ineligible items identified. Services may be awarded to multiple vendors. Respondents may elect to limit their proposals to a single service within any category, or multiple services within any and all categories. • National Cooperative Purchasing Alliance (NCPA) ➢ The National Cooperative Purchasing Alliance (herein "NCPA") assists public agencies to increase their efficiency and reduce their costs when procuring goods and services. This is accomplished by awarding competitively solicited contracts that are leveraged nationally by combining the volumes and purchasing power of entities nationwide. Our contracts are available for use by any entity that must comply with procurement laws and regulations. • It is the intention of Region 14 ESC and NCPA to achieve the following objectives through this RFP. ➢ Provide a comprehensive competitively solicited Master Agreement offering Products and Services to Public Agencies; ➢ Achieve cost savings of Vendors and Public Agencies through a single competitive solicitation process that eliminates the need for multiple proposals; ➢ Combine the purchasing power of Public Agencies to achieve cost effective pricing; ➢ Reduce the administrative and overhead costs of Vendors and Public Agencies through state of the art purchasing procedures. 46 of 221 Instructions to Respondents • Submission of Response ➢ Only sealed responses will be accepted. Faxed or electronically transmitted responses will not be accepted. ➢ Sealed responses may be submitted on any or all items, unless stated otherwise. Region 14 ESC reserves the right to reject or accept any response. ➢ Deviations to the terms, conditions and/or specifications shall be conspicuously noted in writing by the respondent and shall be included with the response. ➢ Withdrawal of response will not be allowed for a period of 120 days following the opening. Pricing will remain firm for 120 days from submittal. • Required Proposal Format ➢ Responses shall be provided in a three-ring binder or report cover using 8.5 x 11 paper clearly identified with the name of Respondents company and solicitation responding to on the outside front cover and vertical spine. Two (2) bound and signed copies of the proposals and Two (2) electronic copies on CD, DVD, or flash drives (Le. pin or jump drives) shall be provided. Tabs should be used to separate the proposal into sections, as identified below. Respondents failing to organize in the manner listed may be considered non- responsive and may not be evaluated. • Binder Tabs ➢ Tab 1— Signature Form ➢ Tab 2 — NCPA Administration Agreement ➢ Tab 3 — Vendor Questionnaire ➢ Tab 4 — Vendor Profile ➢ Tab 5 — Products and Services / Scope ➢ Tab 6 - References ➢ Tab 7 - Pricing ➢ Tab 8 — Value Added Products and Services ➢ Tab 9 — Required Documents • Shipping Label ➢ The package must be clearly identified as listed below with the solicitation number and name of the company responding. All packaged must be sealed and delivered to the Region 14 ESC offices no later than the submittal deadline assigned for this solicitation. From: Company: Address: City, State, Zip: Solicitation Name and Number: Due Date and Time: 47 of 221 Tab 1 - Master Agreement General Terms and Conditions ♦ Customer Support ➢ The vendor shall provide timely and accurate technical advice and sales support. The vendor shall respond to such requests within one (1) working day after receipt of the request. ♦ Assignment of Contract ➢ No assignment of contract may be made without the prior written approval of Region 14 ESC. Purchase orders and payment can only be made to awarded vendor. Awarded vendor is required to notify Region 14 ESC when any material change in operation is made. ♦ Disclosures ➢ Respondent affirms that he/she has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with this contract. ➢ The respondent affirms that, to the best of his/her knowledge, the offer has been arrived at independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would in any way limit competition or give an unfair advantage over other vendors in the award of this contract. ♦ Funding Out Clause ➢ Any/all contracts exceeding one (1) year shall include a standard "funding out" clause. A contract for the acquisition, including lease, of real or personal property is a commitment of the entity's current revenue only, provided the contract contains either or both of the following provisions: ➢ Retains to the entity the continuing right to terminate the contract at the expiration of each budget period during the term of the contract and is conditioned on a best efforts attempt by the entity to obtain appropriate funds for payment of the contract. ♦ Shipments (if applicable) ➢ The awarded vendor shall ship ordered products within seven (7) working days for goods available and within four (4) to six (6) weeks for specialty items after the receipt of the order unless modified. If a product cannot be shipped within that time, the awarded vendor shall notify the entity placing the order as to why the product has not shipped and shall provide an estimated shipping date. At this point the participating entity may cancel the order if estimated shipping time is not acceptable. ♦ Tax Exempt Status ➢ Since this is a national contract, knowing the tax laws in each state is the sole responsibility of the vendor. 48 of 221 • Payments ➢ The entity using the contract will make payments directly to the awarded vendor. • Pricing ➢ All pricing submitted to shall include the administrative fee to be remitted to NCPA by the awarded vendor. It is the awarded vendor's responsibility to keep all pricing up to date and on file with NCPA. ➢ All deliveries shall be freight prepaid, F.O.B. destination and shall be included in all pricing offered unless otherwise clearly stated in writing • Warranty ➢ Proposals should address each of the following: • Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period. ■ Availability of replacement parts • Life expectancy of equipment under normal use ■ Detailed information as to proposed return policy on all equipment • indemnity ➢ The awarded vendor shall protect, indemnify, and hold harmless Region 14 ESC and its participants, administrators, employees and agents against all claims, damages, losses and expenses arising out of or resulting from the actions of the vendor, vendor employees or vendor subcontractors in the preparation of the solicitation and the later execution of the contract. • Franchise Tax ➢ The respondent hereby certifies that he/she is not currently delinquent in the payment of any franchise taxes. • Supplemental Agreements ➢ The entity participating in this contract and awarded vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the participating entity and awarded vendor. • Certificates of Insurance ➢ Certificates of insurance shall be delivered to the Public Agency prior to commencement of work. The insurance company shall be licensed in the applicable state in which work is being conducted. The awarded vendor shall give the participating entity a minimum of ten 49 of 221 (10) days notice prior to any modifications or cancellation of policies. The awarded vendor shall require all subcontractors performing any work to maintain coverage as specified. • Legal Obligations ➢ It is the Respondent's responsibility to be aware of and comply with all local, state, and federal laws governing the sale of products/services identified in this RFP and any awarded contract and shall comply with all while fulfilling the RFP. Applicable laws and regulation must be followed even if not specifically identified herein. • Protest ➢ A protest of an award or proposed award must be filed in writing within ten (10) days from the date of the official award notification and must be received by 5:00 pm CST. No protest shall lie for a claim that the selected Vendor is not a responsible Bidder. Protests shall be filed with Region 14 ESC and shall include the following: • Name, address and telephone number of protester • Original signature of protester or its representative • Identification of the solicitation by RFP number • Detailed statement of legal and factual grounds including copies of relevant documents and the form of relief requested • Any protest review and action shall be considered final with no further formalities being considered. • Force Majeure ➢ If by reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. ➢ The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or other industrial disturbances, act of public enemy, orders of any kind of government of the United States or any civil or military authority; insurrections; riots; epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts; droughts; arrests; restraint of government and people; civil disturbances; explosions, breakage or accidents to machinery, pipelines or canals, or other causes not reasonably within the control of the party claiming such inability. It is understood and agreed that the settlement of strikes and lockouts shall be entirely within the discretion of the party having the difficulty, and that the above requirement that any Force Majeure shall be remedied with all reasonable dispatch shall not require the settlement of strikes and lockouts by acceding to the 50 of 221 demands of the opposing party or parties when such settlement is unfavorable in the judgment of the party having the difficulty • Prevailing Wage > It shall be the responsibility of the Vendor to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the purchaser. It shall further be the responsibility of the Vendor to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly. • Miscellaneous ➢ Either party may cancel this contract in whole or in part by providing written notice. The cancellation will take effect 30 business days after the other party receives the notice of cancellation. After the 30th business day all work will cease following completion of final purchase order. • Open Records Policy ➢ Because Region 14 ESC is a governmental entity responses submitted are subject to release as public information after contracts are executed. Ha vendor believes that its response, or parts of its response, may be exempted from disclosure, the vendor must specify page -by - page and line -by-line the parts of the response, which it believes, are exempt. In addition, the respondent must specify which exception(s) are applicable and provide detailed reasons to substantiate the exception(s). ➢ The determination of whether information is confidential and not subject to disclosure is the duty of the Office of Attorney General (0AG). Region 14 ESC must provide the OAG sufficient information to render an opinion and therefore, vague and general claims to confidentiality by the respondent are not acceptable. Region 14 ESC must comply with the opinions of the OAG. Regionl4 ESC assumes no responsibility for asserting legal arguments on behalf of any vendor. Respondent are advised to consult with their legal counsel concerning disclosure issues resulting from this procurement process and to take precautions to safeguard trade secrets and other proprietary information. 51 of 221 Process Region 14 ESC will evaluate proposals in accordance with, and subject to, the relevant statutes, ordinances, rules, and regulations that govern its procurement practices. NCPA will assist Region 14 ESC in evaluating proposals. Award(s) will be made to the prospective vendor whose response is determined to be the most advantageous to Region 14 ESC, NCPA, and its participating agencies. To qualify for evaluation, response must have been submitted on time, and satisfy all mandatory requirements identified in this document. • Contract Administration > The contract will be administered by Region 14 ESC. The National Program will be administered by NCPA on behalf of Region 14 ESC. • Contract Term > The contract term will be for three (3) years starting from the date of the award. The contract may be renewed for up to five (5) additional one-year terms. • Contract Waiver > Any waiver of any provision of this contract shall be in writing and shall be signed by the duly authorized agent of Region 14 ESC. The waiver by either party of any term or condition of this contract shall not be deemed to constitute waiver thereof nor a waiver of any further or additional right that such party may hold under this contract. • Products and Services additions > Products and Services may be added to the resulting contract during the term of the contract by written amendment, to the extent that those products and services are within the scope of this RFP. • Competitive Range > It may be necessary for Region 14 ESC to establish a competitive range. Responses not in the competitive range are unacceptable and do not receive further award consideration. • Deviations and Exceptions > Deviations or exceptions stipulated in response may result in disqualification. It is the intent of Region 14 ESC to award a vendor's complete line of products and/or services, when possible. • Estimated Quantities > The estimated dollar volume of Products and Services purchased under the proposed Master Agreement is $$75 - $100 million dollars annually. This estimate is based on the anticipated volume of Region 14 ESC and current sales within the NCPA program. There is no guarantee or commitment of any kind regarding usage of any contracts resulting from this solicitation • Evaluation > Region 14 ESC will review and evaluate all responses in accordance with, and subject to, the relevant statutes, ordinances, rules and regulations that govern its procurement practices. NCPA will assist the lead agency in evaluating proposals. Recommendations for contract awards will be based on multiple factors, each factor being assigned a point value based on its importance. 52 of 221 • Formation of Contract ➢ A response to this solicitation is an offer to contract with Region 14 ESC based upon the terms, conditions, scope of work, and specifications contained in this request. A solicitation does not become a contract until it is accepted by Region 14 ESC. The prospective vendor must submit a signed Signature Form with the response thus, eliminating the need for a formal signing process. • NCPA Administrative Agreement ➢ The vendor will be required to enter and execute the National Cooperative Purchasing Alliance Administration Agreement with NCPA upon award with Region 14 ESC. The agreement establishes the requirements of the vendor with respect to a nationwide contract effort. • Clarifications / Discussions D. Region 14 ESC may request additional information or clarification from any of the respondents after review of the proposals received for the sole purpose of elimination minor irregularities, informalities, or apparent clerical mistakes in the proposal. Clarification does not give respondent an opportunity to revise or modify its proposal, except to the extent that correction of apparent clerical mistakes results in a revision. After the initial receipt of proposals, Region 14 ESC reserves the right to conduct discussions with those respondent's whose proposals are determined to be reasonably susceptible of being selected for award. Discussions occur when oral or written communications between Region 14 ESC and respondent's are conducted for the purpose clarifications involving information essential for determining the acceptability of a proposal or that provides respondent an opportunity to revise or modify its proposal. Region 14 ESC will not assist respondent bring its proposal up to the level of other proposals through discussions. Region 14 ESC will not indicate to respondent a cost or price that it must meet to neither obtain further consideration nor will it provide any information about other respondents' proposals or prices. • Multiple Awards D. Multiple Contracts may be awarded as a result of the solicitation. Multiple Awards will ensure that any ensuing contracts fulfill current and future requirements of the diverse and large number of participating public agencies. • Past Performance ➢ Past performance is relevant information regarding a vendor's actions under previously awarded contracts; including the administrative aspects of performance; the vendor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the vendor's businesslike concern for the interests of the customer. 53 of 221 Evaluation Criteria • Pricing (40 points) > Electronic Price Lists • Products, Services, Warranties, etc. price list • Prices listed will be used to establish both the extent of a vendor's product lines, services, warranties, etc. available from a particular bidder and the pricing per item. • Ability to Provide and Perform the Required Services for the Contract (25 points) > Product Delivery within participating entities specified parameters > Number of line items delivered complete within the normal delivery time as a percentage of line items ordered. > Vendor's ability to perform towards above requirements and desired specifications. > Quantity of line items available that are commonly purchased by the entity. > Quality of line items available compared to normal participating entity standards. • References (15 points) > A minimum of ten (10) customer references for product and/or services of similar scope dating within past 3 years • Technology for Supporting the Program (10 points) > Electronic on-line catalog, order entry use by and suitability for the entity's needs > Quality of vendor's on-line resources for NCPA members. > Specifications and features offered by respondent's products and/or services • Value Added Services Description, Products and/or Services (10 points) > Marketing and Training > Customer Service 54 of 221 Signature Form The undersigned hereby proposes and agrees to furnish goods and/or services in strict compliance with the terms, specifications and conditions at the prices proposed within response unless noted in writing. The undersigned further certifies that he/she is an officer of the company and has authority to negotiate and bind the company named below and has not prepared this bid in collusion with any other Respondent and that the contents of this proposal as to prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent to any person engaged in this type of business prior to the official opening of this proposal. Prices are guaranteed: 120 days Company name Address City/State/Zip Telephone No. Fax No. Email address Printed name Position with company Authorized signature 55 of 221 Tab 2 - NCPA Administration Agreement This Administration Agreement is made as of , by and between National Cooperative Purchasing Alliance ("NCPA") and ("Vendor"). Recitals WHEREAS, Region 14 ESC has entered into a certain Master Agreement dated referenced as Contract Number , by and between Region 14 ESC and Vendor, as may be amended from time to time in accordance with the terms thereof (the "Master Agreement"), for the purchase of Technology Solutions; WHEREAS, said Master Agreement provides that any state, city, special district, local government, school district, private K-12 school, technical or vocational school, higher education institution, other government agency or nonprofit organization (hereinafter referred to as "public agency" or collectively, "public agencies") may purchase products and services at the prices indicated in the Master Agreement; WHEREAS, NCPA has the administrative and legal capacity to administer purchases under the Master Agreement to public agencies; WHEREAS, NCPA serves as the administrative agent for Region 14 ESC in connection with other master agreements offered by NCPA WHEREAS, Region 14 ESC desires NCPA to proceed with administration of the Master Agreement; WHEREAS, NCPA and Vendor desire to enter into this Agreement to make available the Master Agreement to public agencies on a national basis; NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual covenants contained in this Agreement, NCPA and Vendor hereby agree as follows: ♦ General Terms and Conditions ➢ The Master Agreement, attached hereto as Tab 1 and incorporated herein by reference as though fully set forth herein, and the terms and conditions contained therein shall apply to this Agreement except as expressly changed or modified by this Agreement, ➢ NCPA shall be afforded all of the rights, privileges and indemnifications afforded to Region 14 ESC under the Master Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal effect to NCPA under this Agreement including, but not limited to, the Vendor's obligation to provide appropriate insurance and certain indemnifications to Region 14 ESC. ➢ Vendor shall perform all duties, responsibilities and obligations required under the Master Agreement in the time and manner specified by the Master Agreement. ➢ NCPA shall perform all of its duties, responsibilities, and obligations as administrator of purchases under the Master Agreement as set forth herein, and Vendor acknowledges that NCPA shall act in the capacity of administrator of purchases under the Master Agreement. ➢ With respect to any purchases made by Region 14 ESC or any Public Agency pursuant to the Master Agreement, NCPA (a) shall not be construed as a dealer, re -marketer, representative, partner, or agent of any type of Vendor, Region 14 ESC, or such Public Agency, (b) shall not be obligated, liable or responsible (i) for any orders made by Region 56 of 221 14 ESC, any Public Agency or any employee of Region 14 ESC or Public Agency under the Master Agreement, or (ii) for any payments required to be made with respect to such order, and (c) shall not be obligated, liable or responsible for any failure by the Public Agency to (i) comply with procedures or requirements of applicable law, or (ii) obtain the due authorization and approval necessary to purchase under the Master Agreement. NCPA makes no representations or guaranties with respect to any minimum purchases required to be made by Region 14 ESC, any Public Agency, or any employee of Region 14 ESC or Public Agency under this Agreement or the Master Agreement. ➢ The Public Agency participating in the NCPA contract and Vendor may enter into a separate supplemental agreement to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, etc. Any supplemental agreement developed as a result of this contract is exclusively between the Public Agency and Vendor. NCPA, its agents, members and employees shall not be made party to any claim for breach of such agreement. • Term of Agreement ➢ This Agreement shall be in effect so long as the Master Agreement remains in effect, provided, however, that the obligation to pay all amounts owed by Vendor to NCPA through the termination of this Agreement and all indemnifications afforded by Vendor to NCPA shall survive the term of this Agreement. • Fees and Reporting ➢ The awarded vendor shall electronically provide NCPA with a detailed monthly or quarterly report showing the dollar volume of all sales under the contract for the previous month or quarter. Reports shall be sent via e-mail to NCPA offices at reporting@ncpa.us. Reports are due on the fifteenth (15th) day after the close of the previous month or quarter. It is the responsibility of the awarded vendor to collect and compile all sales under the contract from participating members and submit one (1) report. The report shall include at least the following information as listed in the example below; Entity Name Zip Code State PO or Job # Sale Amount Total ➢ Each quarter NCPA will invoice the vendor based on the total of sale amount(s) reported. From the invoice the vendor shall pay to NCPA an administrative fee based upon the tiered fee schedule below. Vendor's annual sales shall be measured on a calendar year basis. Deadline for term of payment will be included in the invoice NCPA provides. Annual Sales Through Contract Administrative Fee 0 - $30,000,000 2% $30,000,001 - $50,000,000 1.5% $50,000,001+ 1% 57 of 221 9 Supplier shall maintain an accounting of all purchases made by Public Agencies under the Master Agreement. NCPA and Region 14 ESC reserve the right to audit the accounting for a period of four (4) years from the date NCPA receives the accounting. in the event of such an audit, the requested materials shall be provided at the location designated by Region 14 ESC or NCPA. In the event such audit reveals an underreporting of Contract Sales and a resulting underpayment of administrative fees, Vendor shall promptly pay NCPA the amount of such underpayment, together with interest on such amount and shall be obligated to reimburse NCPA's costs and expenses for such audit. • General Provisions 9 This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding. 9 Awarded vendor agrees to allow NCPA to use their name and logo within website, marketing materials and advertisement. Any use of NCPA name and logo or any form of publicity regarding this contract by awarded vendor must have prior approval from NCPA. 9 If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement or to recover any administrative fee and accrued interest, the prevailing party shall be entitled to reasonable attorney's fees and costs in addition to any other relief to which such party may be entitled. 9 Neither this Agreement nor any rights or obligations hereunder shall be assignable by Vendor without prior written consent of NCPA. Any assignment without such consent will be void. 9 This Agreement and NCPA's rights and obligations hereunder may be assigned at NCPA's sole discretion, to an existing or newly established legal entity that has the authority and capacity to perform NCPA's obligations hereunder 9 All written communications given hereunder shall be delivered to the addresses as set forth below. National Cooperative Purchasing Alliance: Vendor: Name: Name: Title: Title: Address: Address: Signature: Date: Signature: Date: 58 of 221 Tab 3 - Vendor Questionnaire Please provide responses to the following questions that address your company's operations, organization, structure, and processes for providing products and services. • States Covered ➢ Bidder must indicate any and all states where products and services can be offered. ➢ Please indicate the price co -efficient for each state if it varies. ❑ 50 States & District of Columbia (Selecting this box is equal to checking all boxes below) ❑ Alabama ❑ Alaska ❑ Arizona ❑ Arkansas ❑ California ❑ Colorado ❑ Connecticut ❑ Delaware ❑ District of Columbia ❑ Florida LI Georgia ❑ Hawaii ❑ Idaho ❑ Illinois ❑ Indiana ❑ Iowa ❑ Kansas ❑ Kentucky ❑ Louisiana ❑ Maine ❑ Maryland ❑ Massachusetts ❑ Michigan ❑ Minnesota ❑ Mississippi ❑ Missouri ❑ Montana ❑ Nebraska ❑ Nevada ❑ New Hampshire ❑ New Jersey ❑ New Mexico ❑ New York ❑ North Carolina ❑ North Dakota ❑ Ohio ❑ Oklahoma ❑ Oregon ❑ Pennsylvania ❑ Rhode Island ❑ South Carolina ❑ South Dakota ❑ Tennessee ❑ Texas ❑ Utah ❑ Vermont ❑ Virginia ❑ Washington ❑ West Virginia ❑ Wisconsin ❑ Wyoming 59 of 221 ❑ All US Territories and Outlying Areas (Selecting this box is equal to checking all boxes below) ❑ American Somoa n Northern Marina Islands ❑ Federated States of Micronesia n Puerto Rico n Guam ❑ U.S. Virgin Islands ❑ Midway Islands 1 Minority and Women Business Enterprise (MWBE) and (HUB) Participation > It is the policy of some entities participating in NCPA to involve minority and women business enterprises (MWBE) and historically underutilized businesses (HUB) in the purchase of goods and services. Respondents shall indicate below whether or not they are an M/WBE or HUB certified. • Minority / Women Business Enterprise • Respondent Certifies that this firm is a M/WBE • Historically Underutilized Business • Respondent Certifies that this firm is a HUB • Residency ➢ Responding Company's principal place of business is in the city of State of • Felony Conviction Notice ➢ Please Check Applicable Box; ❑ A publically held corporation; therefore, this reporting requirement is not applicable. ❑ Is not owned or operated by anyone who has been convicted of a felony. ❑ Is owned or operated by the following individual(s) who has/have been convicted of a felony > If the 3rd box is checked, a detailed explanation of the names and convictions must be attached. • Distribution Channel ➢ Which best describes your company's position in the distribution channel: ❑ Manufacturer Direct ❑ Certified education/government reseller ❑ Authorized Distributor ❑ Manufacturer marketing through reseller ❑ Value-added reseller ❑ Other: • Processing Information ➢ Provide company contact information for the following: ■ Sales Reports / Accounts Payable Contact Person: Title: Company: Address: City: State: Zip: Phone: Email: 60 of 221 • Purchase Orders Contact Person: Title: Company: Address: City: State: Zip: Phone: Email: • Sales and Marketing Contact Person: Title: Company: Address: City: State: Zip: Phone: Email: • Pricing Information • In addition to the current typical unit pricing furnished herein, the Vendor agrees to offer all future product introductions at prices that are proportionate to Contract Pricing. ■ If answer is no, attach a statement detailing how pricing for NCPA participants would be calculated for future product introductions. ❑ Yes ❑ No • Pricing submitted includes the required NCPA administrative fee. The NCPA fee is calculated based on the invoice price to the customer. ❑ Yes ❑ No ➢ Vendor will provide additional discounts for purchase of a guaranteed quantity. ❑ Yes ❑ No ♦ Cooperatives ➢ List any other cooperative or state contracts currently held or in the process of securing. Cooperative/State Agency Discount Offered Expires Annual Sales Volume 61 of 221 Tab 4 - Vendor Profile Please provide the following information about your company: • Company's official registered name. ♦ Brief history of your company, including the year it was established. ♦ Company's Dun & Bradstreet (D&B) number. ♦ Company's organizational chart of those individuals that would be involved in the contract. • Corporate office location. > List the number of sales and services offices for states being bid in solicitation. > List the names of key contacts at each with title, address, phone and e-mail address. ♦ Define your standard terms of payment. ♦ Who is your competition in the marketplace? • Provide Annual Sales for last 3 years broken out into the following categories: > Cities / Counties > K-12 > Higher Education > Other government agencies or nonprofit organizations • What differentiates your company from competitors? • Describe how your company will market this contract if awarded. ♦ Describe how you intend to introduce NCPA to your company. • Describe your firm's capabilities and functionality of your on-line catalog / ordering website. • Describe your company's Customer Service Department (hours of operation, number of service centers, etc.) ♦ Green Initiatives > As our business grows, we want to make sure we minimize our impact on the Earth's climate. We are taking every step we can to implement innovative and responsible environmental practices throughout NCPA to reduce our carbon footprint, reduce waste, 62 of 221 energy conservation, ensure efficient computing and much more. To that effort we ask respondents to provide their companies environmental policy and/or green initiative. • Vendor Certifications (if applicable) ➢ Provide a copy of all current licenses, registrations and certifications issued by federal, state and local agencies, and any other licenses, registrations or certifications from any other governmental entity with jurisdiction, allowing respondent to perform the covered services including, but not limited to, licenses, registrations, or certifications. Certifications can include M/WBE, HUB, and manufacturer certifications for sales and service. 63 of 221 Tab 5 - Products and Services • Respondent shall perform and provide these products and/or services under the terms of this agreement. The supplier shall assist the end user with making a determination of their individual needs. • The following is a list of suggested (but not limited to) categories. List all categories along with manufacturer that you are responding with: Products ➢ Laptops / Notebooks / PDA's ➢ Desktop Computers > Servers > Software > Accessories > Battery Back-up / Power / Surge ➢ Cables ➢ Data Storage / Drives ➢ Digital Imaging - Cameras / Scanner > Keyboard / Mice / Input Devices • Memory / System Components > Office Equipment ➢ Printers • Sound / Multimedia • Telecommunications Products > Video - Monitors / Cards / Projector > Interactive Whiteboards > DVD / Books / Music / Video Services ➢ Installs ➢ Asset Management ➢ Managed Services ➢ Telecommunications ➢ Product Configurations ➢ Product Support ➢ Warranty ➢ Insurance 64 of 221 Tab 6 - References • Provide at least ten (10) customer references for products and/or services of similar scope dating within the past three (3) years. Please provide a range of references across all eligible government entity groups including K-12, higher education, city, county, or non-profit entities. • All references should include the following information from the entity: > Entity Name > Contact Name and Title ➢ City and State ➢ Phone > Years Serviced ➢ Description of Services ➢ Annual Volume 65 of 221 Tab 7 - Pricing • Please submit price list electronically (pricing can be submitted as Discount off MSRP, cost plus, etc). Products, services, warranties, etc. should be included in price list. Prices submitted will be used to establish the extent of a respondent's products and services (Tab 5) that are available and also establish pricing per item. • Price lists must contain the following: ➢ Product name and part number (include both manufacturer part number and respondent part number if different from manufacturers). ➢ Description ➢ Vendor's List Price ➢ Percent Discount to NCPA participating entities ♦ Submit price list electronically on CD, DVD, or Flash Drive. Include respondents name, name of solicitation, and date on media of choice. ♦ Not To Exceed Pricing A. NCPA requests pricing be submitted as "not to exceed pricing' for any participating entity. ➢ The awarded vendor can adjust submitted pricing lower but cannot exceed original pricing submitted for solicitation. ➢ NCPA requests that vendor honor lower pricing for similar size and scope purchases to other members. 66 of 221 Tab 8 - Value Added Products and Services ♦ include any additional products and/or services available that vendor currently performs in their normal course of business that is not included in the scope of the solicitation that you think will enhance and add value to this contract for Region 14 ESC and all NCPA participating entities. 67 of 221 Tab 9 - Required Documents ♦ Clean Air and Water Act / Debarment Notice ♦ Contractors Requirements ♦ Antitrust Certification Statements ♦ FEMA Standard Terms and Conditions Addendum for Contracts and Grants ♦ Required Clauses for Federal Assistance by FTA ♦ State Notice Addendum 68 of 221 Clean Air and Water Act & Debarment Notice I, the Vendor, am in compliance with all applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as Amended (42 U.S. C. 1857 (h), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15 as required under OMB Circular A-102, Attachment 0, Paragraph 14 (1) regarding reporting violations to the grantor agency and to the United States Environment Protection Agency Assistant Administrator for the Enforcement. I hereby further certify that my company has not been debarred, suspended or otherwise ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension", as described in the Federal Register and Rules and Regulations Potential Vendor Print Name Address City, Sate, Zip Authorized signature Date 69 of 221 Contractor Requirements Contractor Certification Contractor's Employment Eligibility By entering the contract, Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA), and all other federal and state immigration laws and regulations. The Contractor further warrants that it is in compliance with the various state statues of the states it is will operate this contract in. Participating Government Entities including School Districts may request verification of compliance from any Contractor or subcontractor performing work under this Contract. These Entities reserve the right to confirm compliance in accordance with applicable laws. Should the Participating Entities suspect or find that the Contractor or any of its subcontractors are not in compliance, they may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. The offeror complies and maintains compliance with the appropriate statutes which requires compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program. Contractor shall comply with governing board policy of the NCPA Participating entities in which work is being performed Fingerprint & Background Checks If required to provide services on school district property at least five (5) times during a month, contractor shall submit a full set of fingerprints to the school district if requested of each person or employee who may provide such service. Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be made as authorized in Governing Board policy. The district shall conduct a fingerprint check in accordance with the appropriate state and federal laws of all contractors, subcontractors or vendors and their employees for which fingerprints are submitted to the district. Contractor, subcontractors, vendors and their employees shall not provide services on school district properties until authorized by the District. The offeror shall comply with fingerprinting requirements in accordance with appropriate statutes in the state in which the work is being performed unless otherwise exempted. Contractor shall comply with governing board policy in the school district or Participating Entity in which work is being performed Business Operations in Sudan, Iran In accordance with A.R.S. 35-391 and A.R.S. 35-393, the Contractor hereby certifies that the contractor does not have scrutinized business operations in Sudan and/or Iran. Authorized signature Date 70 of 221 Antitrust Certification Statements (Tex. Government Code § 2155.005) affirm under penalty of perjury of the laws of the State of Texas that: (1) I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Company) listed below; (2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law; and (4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company. Company name Address City/State/Zip Telephone No. Fax No. Email address Printed name Position with company Authorized signature 71 of 221 FEMA Standard Terms and Conditions Addendum for Contracts and Grants If any purchase made under the Master Agreement is funded in whole or in part by Federal Emergency Management Agency ("FEMA") grants, Contractor shall comply with all federal laws and regulations applicable to the receipt of FEMA grants, including, but not limited to the contractual procedures set forth in Title 44 of the Code of Federal Regulations, Part 13 ("44 CFR 13"). In addition, Contractor agrees to the following specific provisions: 1) Pursuant to 44 CFR 13.36(i)(1), University is entitled to exercise all administrative, contractual, or other remedies permitted by law to enforce Contractor's compliance with the terms of this Master Agreement, including but not limited to those remedies set forth at 44 CFR 13.43. 2) Pursuant to 44 CFR 13.36(i)(2), University may terminate the Master Agreement for cause or convenience in accordance with the procedures set forth in the Master Agreement and those provided by 44 CFR 13.44. 3) Pursuant to 44 CFR 13.36(i)(3)-(6)(12), and (13), Contractor shall comply with the following federal laws: a. Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor ("DOL") regulations (41 CFR Ch. 60); b. Copeland "Anti -Kickback" Act (18 U.S.C. 874), as supplemented in DOL regulations (29 CFR Part 3); c. Davis -Bacon Act (40 U.S.C. 276a-276a-7) as supplemented by DOL regulations (29 CFR Part 5); d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-30) as supplemented by DOL regulations (29 CFR Part 5); e. Section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15); and f. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation play issued in compliance with the Energy Policy and Conservation Act (Pub. L.94-163, 89 Stat. 871). 4) Pursuant to 44 CFR 13.36(i)(7), Contractor shall comply with FEMA requirements and regulations pertaining to reporting, including but not limited to those set forth at 44 CFR 40 and 41. 5) Pursuant to 44 CFR 13.36(i)(8), Contractor agrees to the following provisions 72 regarding patents: a. All rights to inventions and/or discoveries that arise or are developed, in the course of or under this Agreement, shall belong to the participating agency and be disposed of in accordance with the participating agencies policy. The participating agency, at its own discretion, may file for patents in connection with all rights to any such inventions and/or discoveries. 6) Pursuant to 44 CFR 13.36(i)(9), Contractor agrees to the following provisions, regarding copyrights: a. If this Agreement results in any copyrightable material or inventions, in accordance with 44 CFR 13.34, FEMA reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, for Federal Government purposes: 1) The copyright in any work developed under a grant or contract; and 2) Any rights of copyright to which a grantee or a contactor purchases ownership with grant support. 7) Pursuant to 44 CFR 13.36(i)(10), Contractor shall maintain any books, documents, papers, and records of the Contractor which are directly pertinent to this Master Agreement. At any time during normal business hours and as often as the participating agency deems necessary, Contractor shall permit participating agency, FEMA, the Comptroller General of United States, or any of their duly authorized representatives to inspect and photocopy such records for the purpose of making audit, examination, excerpts, and transcriptions. 8) Pursuant to 44 CFR 13.36(i)(11), Contractor shall retain all required records for three years after FEMA or participating agency makes final payments and all other pending matters are closed. In addition, Contractor shall comply with record retention requirements set forth in 44 CFR 13.42. 72 of 221 Required Clauses for Federal Assistance provided by FTA ACCESS TO RECORDS AND REPORTS Contractor agrees to: a) Maintain all books, records, accounts and reports required under this Contract for a period of not less than three (3) years after the date of termination or expiration of this Contract or any extensions thereof except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case Contractor agrees to maintain same until Public Agency, the FTA Administrator, the Comptroller General, or any of their duly authorized representatives, have disposed of all such litigation, appeals, claims or exceptions related thereto, b) Permit any of the foregoing parties to inspect all work, materials, payrolls, and other data and records with regard to the Project, and to audit the books, records, and accounts with regard to the Project and to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed for the purpose of audit and examination. FTA does not require the inclusion of these requirements of Article 1.01 in subcontracts. Reference 49 CFR 18.39 (i)(11). CIVIL RIGHTS / TITLE VI REQUIREMENTS 1) Non-discrimination. In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12132, and Federal Transit Law at 49 U.S.C. § 5332, Contractor or subcontractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, marital status age, or disability. In addition, Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. 2) Equal Employment Opportunity. The following Equal Employment Opportunity requirements apply to this Contract: a. Race, Color, Creed, National Origin, Sex. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal Transit Law at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable Equal Employment Opportunity requirements of U.S. Dept. of Labor regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor, 41 CFR, Parts 60 et seq., and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of this Project. Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, marital status, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, Contractor agrees to comply with any implementing requirements FTA may issue. b. Age. In accordance with the Age Discrimination in Employment Act (ADEA) of 1967, as amended, 29 U.S.C. Sections 621 through 634, and Equal Employment Opportunity Commission (EEOC) implementing regulations, "Age Discrimination in Employment Act", 29 CFR Part 1625, prohibit employment discrimination by Contractor against individuals on the basis of age, including present and prospective 73 of 221 employees. In addition, Contractor agrees to comply with any implementing requirements FTA may issue. c. Disabilities. In accordance with Section 102 of the Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. Sections 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Contractor agrees that it will comply with the requirements of the Equal Employment Opportunity Commission (EEOC), "Regulations to implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 CFR, Part 1630, pertaining to employment of persons with disabilities and with their responsibilities under Titles I through V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions. d. Segregated Facilities. Contractor certifies that their company does not and will not maintain or provide for their employees any segregated facilities at any of their establishments, and that they do not and will not permit their employees to perform their services at any location under the Contractor's control where segregated facilities are maintained. As used in this certification the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion or national origin because of habit, local custom, or otherwise. Contractor agrees that a breach of this certification will be a violation of this Civil Rights clause. 3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding or negotiation, made by Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by Contractor of Contractor's obligations under this Contract and the regulations relative to non-discrimination on the grounds of race, color, creed, sex, disability, age or national origin. 4) Sanctions of Non -Compliance. In the event of Contractor's non-compliance with the non-discrimination provisions of this Contract, Public Agency shall impose such Contract sanctions as it or the FTA may determine to be appropriate, including, but not limited to: 1) Withholding of payments to Contractor under the Contract until Contractor complies, and/or; 2) Cancellation, termination or suspension of the Contract, in whole or in part. Contractor agrees to include the requirements of this clause in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. DISADVANTAGED BUSINESS PARTICIPATION This Contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, "Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs", therefore, it is the policy of the Department of Transportation (DOT) to ensure that Disadvantaged Business Enterprises (DBEs), as defined in 49 CFR Part 26, have an equal opportunity to receive and participate in the performance of DOT -assisted contracts. 1) Non -Discrimination Assurances. Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Contractor shall carry out all applicablerequirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or other such remedy as public agency deems appropriate. Each subcontract Contractor signs with a subcontractor must include the assurance in this paragraph. (See 49 CFR 26.13(b)). 74 of 221 2) Prompt Payment. Contractor is required to pay each subcontractor performing Work under this prime Contract for satisfactory performance of that work no later than thirty (30) days after Contractor's receipt of payment for that Work from public agency. In addition, Contractor is required to return any retainage payments to those subcontractors within thirty (30) days after the subcontractor's work related to this Contract is satisfactorily completed and any liens have been secured. Any delay or postponement of payment from the above time frames may occur only for good cause following written approval of public agency. This clause applies to both DBE and non -DBE subcontractors. Contractor must promptly notify public agency whenever a DBE subcontractor performing Work related to this Contract is terminated or fails to complete its Work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. Contractor may not terminate any DBE subcontractor and perform that Work through its own forces, or those of an affiliate, without prior written consent of public agency. 3) DBE Program. In connection with the performance of this Contract, Contractor will cooperate with public agency in meeting its commitments and goals to ensure that DBEs shall have the maximum practicable opportunity to compete for subcontract work, regardless of whether a contract goal is set for this Contract. Contractor agrees to use good faith efforts to carry out a policy in the award of its subcontracts, agent agreements, and procurement contracts which will, to the fullest extent, utilize DBEs consistent with the efficient performance of the Contract. ENERGY CONSERVATION REQUIREMENTS Contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plans issued under the Energy Policy and Conservation Act, as amended, 42 U.S.C. Sections 6321 et seq. and 41 CFR Part 301-10. FEDERAL CHANGES Contractor shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the Contract between public agency and the FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach of this Contract. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions include, in part, certain Standard Terms and Conditions required by the U.S. Department of Transportation (DOT), whether or not expressly set forth in the preceding Contract provisions. All contractual provisions required by the DOT, as set forth in the most current FTA Circular 4220.1F, dated November 1, 2008, are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. Contractor agrees not to perform any act, fail to perform any act, or refuse to comply with any public agency requests that would cause public agency to be in violation of the FTA terms and conditions. NO FEDERAL GOVERNMENT OBLIGATIONS TO THIRD PARTIES Agency and Contractor acknowledge and agree that, absent the Federal Government's express written consent and notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to agency, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. 75 of 221 Contractor agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §§ 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this Contract. Upon execution of the underlying Contract, Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to me made, pertaining to the underlying Contract or the FTA assisted project for which this Contract Work is being performed. In addition to other penalties that may be applicable, Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on Contractor to the extent the Federal Government deems appropriate. Contractor also acknowledges that if it makes, or causes to me made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. § 5307, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5307 (n)(1) on the Contractor, to the extent the Federal Government deems appropriate. Contractor agrees to include the above clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 76 of 221 State Notice Addendum Pursuant to certain state notice provisions the following public agencies and political subdivisions of the referenced public agencies are eligible to access the contract award made pursuant to this solicitation. Public agencies and political subdivisions are hereby given notice of the foregoing request for proposal for purposes of complying with the procedural requirement of said statutes: Nationwide: http:JJwww.usa.gov/Agencies/Local_GovernmentJCities.shtmi Other States: Cities, Towns, Villages, and Boroughs No. Cities, Towns, Villages and Boroughs in Oregon 1 CEDAR MILL COMMUNITY LIBRARY 2 CITY COUNTY INSURANCE SERVICES 3 CITY OF ADAIR VILLAGE 4 CITY OF ALBANY 5 CITY OF ASHLAND 6 CITY OF ASTORIA OREGON 7 CITY OF AUMSVILLE 8 CITY OF AURORA 9 CITY OF BEAVERTON 10 CITY OF BOARDMAN 11 CITY OF BURNS 12 CITY OF CANBY 13 CITY OF CANNON BEACH OR 14 CITY OF CANYONVILLE 15 CITY OF CENTRAL POINT POLICE DEPARTMENT 16 CITY OF CLATSKANIE 17 CITY OF COBURG 18 CITY OF CONDON 19 CITY OF COOS BAY 20 CITY OF CORVALLIS 21 CITY OF COTTAGE GROVE 22 CITY OF CRESWELL 23 CITY OF DALLAS 24 CITY OF DAMASCUS 25 CITY OF DUNDEE 26 CITY OF EAGLE POINT 27 CITY OF ECHO 28 CITY OF ESTACADA 29 CITY OF EUGENE 30 CITY OF FAIRVIEW 31 CITY OF FALLS CITY 32 CITY OF GATES 33 CITY OF GEARHART 34 CITY OF GERVAIS 35 CITY OF GOLD HILL 36 CITY OF GRANTS PASS 37 CITY OF GRESHAM 38 CITY OF HAPPY VALLEY 39 CITY OF HILLSBORO 40 CITY OF HOOD RIVER 41 CITY OF JOHN DAY 42 CITY OF KLAMATH FALLS 43 CITY OF LA GRANDE 44 CITY OF LAKE OSWEGO 45 CITY OF LAKESIDE 46 CITY OF LEBANON 47 CITY OF MALIN 48 CITY OF MCMINNVILLE 49 CITY OF MEDFORD 50 CITY OF MILL CITY 51 CITY OF MILLERSBURG 52 CITY OF MILWAUKIE 53 CITY OF MORO 54 CITY OF MOSIER 55 CITY OF NEWBERG 56 CITY OF NORTH PLAINS 57 CITY OF OREGON CITY 58 CITY OF PHOENIX 59 CITY OF PILOT ROCK 60 CITY OF PORT ORFORD 61 CITY OF PORTLAND 62 CITY OF POWERS 63 CITY OF REDMOND 64 CITY OF REEDSPORT 65 CITY OF RIDDLE 66 CITY OF SALEM 67 CITY OF SANDY 68 CITY OF SANDY 69 CITY OF SCAPPOOSE 70 CITY OF SEASIDE 71 CITY OF SHADY COVE 72 CITY OF SHERWOOD 73 CITY OF SPRINGFIELD 74 CITY OF ST. PAUL 75 CITY OF STAYTON 76 CITY OF TIGARD, OREGON 77 CITY OF TUALATIN, OREGON 78 CITY OF WARRENTON 79 CITY OF WEST LINN/PARKS 80 CITY OF WILSONVILLE 81 CITY OF WINSTON 82 CITY OF WOOD VILLAGE 83 CITY OF WOODBURN 84 CITY OF YACHATS 85 FLORENCE AREA CHAMBER OF COMMERCE 86 GASTON RURAL FIRE DEPARTMENT 87 GLADSTONE POLICE DEPARTMENT 88 HOUSING AUTHORITY OF THE CITY OF SALEM 89 KEIZER POLICE DEPARTMENT 90 LEAGUE OF OREGON CITIES 91 MALIN COMMUNITY PARK AND RECREATION DISTRICT 92 METRO 93 MONMOUTH - INDEPENDENCE NETWORK 94 PORTLAND DEVELOPMENT COMMISSION 95 RAINIER POLICE DEPARTMENT 96 RIVERGROVE WATER DISTRICT 97 SUNSET EMPIRE PARK AND RECREATION 98 THE NEWPORT PARK AND RECREATION CENTER 99 TILLAMOOK PEOPLES UTILITY DISTRICT 100 TUALATIN VALLEY FIRE & RESCUE 101 WEST VALLEY HOUSING AUTHORITY No. Counties and Parishes 1 ASSOCIATION OF OREGON COUNTIES 2 BENTON COUNTY 3 CLACKAMAS COUNTY DEPT OF TRANSPORTATION 4 CLATSOPCOUNTY 5 COLUMBIA COUNTY, OREGON 6 COOS COUNTY HIGHWAY DEPARTMENT 7 CROOK COUNTY ROAD DEPARTMENT 77 of 221 8 CURRY COUNTY OREGON 9 DESCHUTES COUNTY 10 DOUGLAS COUNTY 11 GILLIAM COUNTY 12 GILLIAM COUNTY OREGON 13 GRANT COUNTY, OREGON 14 HARNEY COUNTY SHERIFFS OFFICE 15 HOOD RIVER COUNTY 16 HOUSING AUTHORITY OF CLACKAMAS COUNTY 17 JACKSON COUNTY HEALTH AND HUMAN SERVICES 18 JEFFERSON COUNTY 19 KLAMATH COUNTY VETERANS SERVICE OFFICE 20 LAKE COUNTY 21 LANE COUNTY 22 LINCOLN COUNTY 23 LINN COUNTY 24 MARION COUNTY, SALEM, OREGON 25 MORROW COUNTY 26 MULTNOMAH COUNTY 27 MULTNOMAH COUNTY 28 MULTNOMAH LAW LIBRARY 29 NAMI LANE COUNTY 30 POLK COUNTY 31 SHERMAN COUNTY 32 UMATILLA COUNTY, OREGON 33 UNION COUNTY 34 WALLOWA COUNTY 35 WASCO COUNTY 36 WASHINGTON COUNTY 37 YAMHILL COUNTY 1 BOARD OF WATER SUPPLY 2 COUNTY OF HAWAII 3 MAUI COUNTY COUNCIL No. Higher Education 1 BIRTHINGWAYCOLLEGE OF MIDWIFERY 2 BLUE MOUNTAIN COMMUNITY COLLEGE 3 CENTRAL OREGON COMMUNITY COLLEGE 4 CHEMEKETA COMMUNITY COLLEGE 5 CLACKAMAS COMMUNITY COLLEGE 6 COLUMBIA GORGE COMMUNITY COLLEGE 7 GEORGE FOX UNIVERSITY 8 KLAMATH COMMUNITY COLLEGE DISTRICT 9 LANE COMMUNITY COLLEGE 10 LEWIS AND CLARK COLLEGE 11 LINFIELD COLLEGE 12 LINN-BENTON COMMUNITY COLLEGE 13 MARYLHURST UNIVERSITY 14 MT. HOOD COMMUNITY COLLEGE 15 MULTNOMAH BIBLE COLLEGE 16 NATIONAL COLLEGE OF NATURAL MEDICINE 17 NORTHWEST CHRISTIAN COLLEGE 18 OREGON HEALTH AND SCIENCE UNIVERSITY 19 OREGON UNIVERSITY SYSTEM 20 PACIFIC UNIVERSITY 21 PORTLAND COMMUNITY COLLEGE 22 PORTLAND STATE UNIV. 23 REED COLLEGE 24 ROGUE COMMUNITY COLLEGE 2S SOUTHWESTERN OREGON COMMUNITY COLLEGE 26 TILLAMOOK BAY COMMUNITY COLLEGE 27 UMPQUA COMMUNITY COLLEGE 28 WESTERN STATES CHIROPRACTIC COLLEGE 29 WILLAMETTE UNIVERSITY 1 ARGOSY UNIVERSITY 2 BRIGHAM YOUNG UNIVERSITY - HAWAII 3 COLLEGE OF THE MARSHALL ISLANDS 4 RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII 5 UNIVERSITY OF HAWAII AT MANOA No. K - 12 1 ARCHBISHOP FRANCIS NORBERT BLANCHET SCHOOL 2 BAKER COUNTY SCHOOL DIST. 16J - MALHEUR ESD 3 BAKER SCHOOL DISTRICT 5-J 4 BANOON SCHOOL DISTRICT 5 BANKS SCHOOL DISTRICT 6 BEAVERTON SCHOOL DISTRICT 7 BEND / LA PINE SCHOOL DISTRICT 8 BEND -LA PINE SCHOOL DISTRICT 9 BROOKING HARBOR SCHOOL DISTRICT NO.17-C 10 CANBY SCHOOL DISTRICT 11 CANYONVILLE CHRISTIAN ACADEMY 12 CASCADE SCHOOL DISTRICT 13 CASCADES ACADEMY OF CENTRAL OREGON 14 CENTENNIAL SCHOOL DISTRICT 15 CENTRAL CATHOLIC HIGH SCHOOL 16 CENTRAL POINT SCHOOL DISTRICT NO. 6 17 CENTRAL SCHOOL DISTRICT 13J 18 CLACKAMAS EDUCATION SERVICE DISTRICT 19 COOS BAY SCHOOL DISTRICT 20 COOS BAY SCHOOL DISTRICT NO.9 21 COQUILLE SCHOOL DISTRICT 8 22 COUNTY OF YAMHILL SCHOOL DISTRICT 29 23 CRESWELL SCHOOL DISTRICT 24 CROSSROADS CHRISTIAN SCHOOL 25 CULVER SCHOOL DISTRICT NO. 26 DALLAS SCHOOL DISTRICT NO. 2 27 DAVID DOUGLAS SCHOOL DISTRICT 28 DAYTON SCHOOL DISTRICT NO.8 29 DE LA SALLE N CATHOLIC H5 30 DESCHUTES COUNTY SD NO.5 - SISTERS SD 31 DOUGLAS COUNTY SCHOOL DISTRICT 116 32 DOUGLAS EDUCATION SERVICE DISTRICT 33 DUFUR SCHOOL DISTRICT N0,29 34 ELKTON SCHOOL DISTRICT NO.34 35 ESTACADA SCHOOL DISTRICT NO.108 36 FOREST GROVE SCHOOL DISTRICT 37 GASTON SCHOOL DISTRICT 5111 38 GEN CONF OF SDA CHURCH WESTERN OR 39 GLADSTONE SCHOOL DISTRICT 40 GLENDALE SCHOOL DISTRICT 41 GLIDE SCHOOL DISTRICT NO.12 42 GRANTS PASS SCHOOL DISTRICT 7 43 GREATER ALBANY PUBLIC SCHOOL DISTRICT 44 GRESHAM-BARLOW SCHOOL DISTRICT 45 HARNEY COUNTY SCHOOL DIST. NO.3 46 HARNEY EDUCATION SERVICE DISTRICT 47 HEAD START OF LANE COUNTY 48 HERITAGE CHRISTIAN SCHOOL 49 HIGH DESERT EDUCATION SERVICE DISTRICT 50 HOOD RIVER COUNTY SCHOOL DISTRICT 51 JACKSON CO SCHOOL DIST NO.9 52 JEFFERSON COUNTY SCHOOL DISTRICT 509-1 53 JEFFERSON SCHOOL DISTRICT 54 KLAMATH FALLS CITY SCHOOLS 55 LA GRANDE SCHOOL DISTRICT 56 LAKE OSWEGO SCHOOL DISTRICT 71 57 LANE COUNTY SCHOOL DISTRICT 4J 58 LANE COUNTY SCHOOL DISTRICT 59 59 LEBANON COMMUNITY SCHOOLS NO.9 60 LINCOLN COUNTY SCHOOL DISTRICT 61 LINN CO. SCHOOL DIST. 95C - SCIO SD 62 LOST RIVER JR/SR HIGH SCHOOL 63 LOWELLSCHOOLDISTRICT NO.71 64 MARION COUNTY SCHOOL DISTRICT 103 - WASHINGTON ES 65 MCMINNVILLE SCHOOL DISTRICT NO.40 56 MEDFORDSCHOOLDISTRICT 549C 67 MITCH CHARTER SCHOOL 68 MOLALLA RIVER ACADEMY 69 MOLALLA RIVER SCHOOL DISTRICT NO.35 70 MONROE SCHOOL DISTRICT NO.1J 71 MORROW COUNTY SCHOOL DISTRICT 72 MT. ANGEL SCHOOL DISTRICT NO.91 73 MT.SCOTT LEARNING CENTERS 74 MULTISENSORY LEARNING ACADEMY 78 of 221 75 MULTNOMAH EDUCATION SERVICE DISTRICT 76 MYRTLE POINT SCHOOL DISTRICT NO.41 77 NEAH-KAH-NIE DISTRICT NO.56 78 NE5TUCCA VALLEY SCHOOL DISTRICT NO.101 79 NOBEL LEARNING COMMUNITIES 80 NORTH BEND SCHOOL DISTRICT 13 81 NORTH CLACKAMAS SCHOOL DISTRICT 82 NORTH SANTIAM SCHOOL DISTRICT 291 83 NORTH WASCO CT( SCHOOL DISTRICT 21 - CHENOWITH 84 NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT 85 NYSSA SCHOOL DISTRICT NO. 26 86 ONTARIO MIDDLE SCHOOL 87 OREGON TRAIL SCHOOL DISTRICT NO.46 88 OUR LADY OF THE LAKE SCHOOL 89 PHILOMATH SCHOOL DISTRICT 90 PHOENIX -TALENT SCHOOL DISTRICT NO.4 91 PORTLAND ADVENTIST ACADEMY 92 PORTLANDJEWISH ACADEMY 93 PORTLAND PUBLIC SCHOOLS 94 RAINIER SCHOOL DISTRICT 95 REDMOND SCHOOL DISTRICT 96 REEDSPORT SCHOOL DISTRICT 97 REYNOLDS SCHOOL DISTRICT 98 ROGUE RIVER SCHOOL DISTRICT NO.35 99 ROSEBURG PUBLIC SCHOOLS 100 SALEM-KEIZER PUBLIC SCHOOLS 101 SCAPPOOSE SCHOOL DISTRICT 11 102 SEASIDE SCHOOL DISTRICT 10 103 SEVEN PEAKS SCHOOL 104 SHERWOOD SCHOOL DISTRICT 88J 105 SILVER FALLS SCHOOL DISTRICT 106 SIUSLAW SCHOOL DISTRICT 107 SOUTH COAST EDUCATION SERVICE DISTRICT 108 SOUTH LANE SCHOOL DISTRICT 45J3 109 SOUTHERN OREGON EDUCATION SERVICE DISTRICT 110 SOUTHWEST CHARTER SCHOOL 111 SPRINGFIELD SCHOOL DISTRICT NO.19 112 STANFIELD SCHOOL DISTRICT 113 SWEET HOME SCHOOL DISTRICT NO.55 114 THE CATLIN GABEL SCHOOL 115 TIGARD-TUALATIN SCHOOL DISTRICT 116 UMATILLA-MORROW ESD 117 VERNONIA SCHOOL DISTRICT 47J 118 WEST HILLS COMMUNITY CHURCH 119 WEST LINN WILSONVILLE SCHOOL DISTRICT 120 WHITEAKER MONTESSORI SCHOOL 121 YONCALLA SCHOOL DISTRICT NO.32 1 CONGREGATION OF CHRISTIAN BROTHERS OF HAWAII, INC. 2 EMMANUAL LUTHERAN SCHOOL 3 HANAHAU'OLI SCHOOL 4 HAWAII TECHNOLOGY ACADEMY 5 ISLAND SCHOOL 6 KAMEHAMEHA SCHOOLS 7 KE KULA 0 S. M. KAMAKAU 8 MARYKNOLL SCHOOL 9 PACIFIC BUDDHIST ACADEMY No. Nonprofit & Other 1 211INFO 2 ACUMENTRA HEALTH 3 ADDICTIONS RECOVERY CENTER, INC 4 ALLFOURONE/CRESTVIEW CONFERENCE CTR. 5 ALVORD-TAYLOR INDEPENDENT UVING SERVICES 6 ALZHEIMERS NETWORK OF OREGON 7 ASHLAND COMMUNITY HOSPITAL 8 ATHENA LIBRARY FRIENDS ASSOCIATION 9 BARLOW YOUTH FOOTBALL 10 BAY AREA FIRST STEP, INC. 11 BENTON HOSPICE SERVICE 12 BETHEL CHURCH OF GOD 13 BIRCH COMMUNITY SERVICES, INC. 14 BLACHLY LANE ELECTRIC COOPERATIVE 15 BLIND ENTERPRISES OF OREGON 16 BONNEVILLE ENVIRONMENTAL FOUNDATION 17 BOYS AND GIRLS CLUBS OF PORTLAND METROPOLITAN AREA 18 BROAD BASE PROGRAMS INC. 19 CANBY FOURSQUARE CHURCH 20 CANCER CARE RESOURCES 21 CASCADIA BEHAVIORAL HEALTHCARE 22 CASCADIA REGION GREEN BUILDING COUNCIL 23 CATHOLIC CHARITIES 24 CATHOLIC COMMUNITY SERVICES 25 CENTER FOR RESEARCH TO PRACTICE 26 CENTRAL BIBLE CHURCH 27 CENTRAL CITY CONCERN 28 CENTRAL DOUGLAS COUNTY FAMILY YMCA 29 CENTRAL OREGON COMMUNITY ACTION AGENCY NETWORK 30 CHILDPEACE MONTESSORI 31 CITY BIBLE CHURCH 32 CLACKAMAS RIVER WATER 33 CLASSROOM LAW PROJECT 34 COAST REHABILITATION SERVICES 35 COLLEGE HOUSING NORTHWEST 36 COLUMBIA COMMUNITY MENTAL HEALTH 37 COMMUNITY ACTION ORGANIZATION 38 COMMUNITY ACTION TEAM, INC. 39 COMMUNITY CANCER CENTER 40 COMMUNITY HEALTH CENTER, INC 41 COMMUNITY VETERINARY CENTER 42 CONFEDERATED TRIBES OF GRAND RONDE 43 CONSERVATION BIOLOGY INSTITUTE 44 CONTEMPORARY CRAFTS MUSEUM AND GALLERY 45 CORVALLIS MOUNTAIN RESCUE UNIT 46 COVENANT CHRISTIAN HOOD RIVER 47 COVENANT RETIREMENT COMMUNITIES 48 DECISION SCIENCE RESEARCH INSTITUTE, INC. 49 DELIGHT VALLEY CHURCH OF CHRIST 50 DOGS FOR THE DEAF, INC. 51 DOUGLAS ELECTRIC COOPERATIVE, INC. 52 EAST HILL CHURCH 53 EAST SIDE FOURSQUARE CHURCH 54 EAST WEST MINISTRIES INTERNATIONAL 55 EDUCATIONAL POLICY IMPROVEMENT CENTER 56 ELMIRA CHURCH OF CHRIST 57 EMERALD PUD 58 EMMAUS CHRISTIAN SCHOOL 59 EN AVANT, INC. 60 ENTERPRISE FOR EMPLOYMENT AND EDUCATION 61 EUGENE BALLET COMPANY 62 EUGENE SYMPHONY ASSOCIATION, INC. 63 EUGENE WATER & ELECTRIC BOARD 64 EVERGREEN AVIATION MUSEUM AND CAP. MICHAEL KING. 65 FAIR SHARE RESEARCH AND EDUCATION FUND 66 FAITH CENTER 67 FAITHFUL SAVIOR MINISTRIES 68 FAMILIES FIRST OF GRANT COUNTY, INC. 69 FANCONI ANEMIA RESEARCH FUND INC. 70 FARMWORKER HOUISNG DEV CORP 71 FIRST CHURCH OF THE NAZARENE 72 FIRST UNITARIAN CHURCH 73 FORD FAMILY FOUNDATION 74 FOUNDATIONS FOR A BETTER OREGON 75 FRIENDS OF THE CHILDREN 76 GATEWAY TO COLLEGE NATIONAL NETWORK 77 GOAL ONE COALITION 78 GOLD BEACH POLICE DEPARTMENT 79 GOOD SHEPHERD COMMUNITIES 80 GOODWILL INDUSTRIES OF LANE AND SOUTH COAST COUNTIES 81 GRANT PARK CHURCH 82 GRANTS PASS MANAGEMENT SERVICES, DBA 83 GREATER HILLSBORO AREA CHAMBER OF COMMERCE 84 HALFWAY HOUSE SERVICES, INC. 85 HEARING AND SPEECH INSTITUTE INC 86 HELP NOW! ADVOCACY CENTER 87 HIGHLAND HAVEN 79 of 221 88 HIGHLAND UNITED CHURCH OF CHRIST 89 HIV ALLIANCE, INC 90 HOUSING AUTHORITY OF LINCOLN COUNTY 91 HOUSING AUTHORITY OF PORTLAND 92 HOUSING NORTHWEST 93 INDEPENDENT INSURANCE AGENTS AND BROKERS OF OREGON 94 INTERNATIONAL SOCIETY FOR TECHNOLOGY IN EDUCATION 95 INTERNATIONAL SUSTAINABLE DEVELOPMENT FOUNDATION 96 IRCO 97 JASPER MOUNTAIN 98 JUNIOR ACHIEVEMENT 99 KLAMATH HOUSING AUTHORITY 100 LA CLINICA DEL CARINO FAMILY HEALTH CARE CENTER 101 LAGRANDE UNITED METHODIST CHURCH 102 LANE ELECTRIC COOPERATIVE 103 LANE MEMORIAL BLOOD BANK 104 LANECO FEDERAL CREDIT UNION 105 LAUREL HILL CENTER 106 LIFEWORKS NW 107 LIVING WAY FELLOWSHIP 108 LOAVES & FISHES CENTERS, INC. 109 LOCAL GOVERNMENT PERSONNEL INSTITUTE 110 LOOKING GLASS YOUTH AND FAMILY SERVICES 111 MACDONALD CENTER 112 MAKING MEMORIES BREAST CANCER FOUNDATION, INC. 113 METRO HOME SAFETY REPAIR PROGRAM 114 METROPOLITAN FAMILY SERVICE 115 MID COLUMBIA COUNCIL OF GOVERNMENTS 116 MID-COLUMBIA CENTER FOR LIVING 117 MID-WILLAMETTE VALLEY COMMUNITY ACTION AGENCY, INC 118 MORNING STAR MISSIONARY BAPTIST CHURCH 119 MORRISON CHILD AND FAMILY SERVICES 120 MOSAIC CHURCH 121 NATIONAL PSORIASIS FOUNDATION 122 NATIONAL WILD TURKEY FEDERATION 123 NEW AVENUES FOR YOUTH INC 124 NEW BEGINNINGS CHRISTIAN CENTER 125 NEW HOPE COMMUNITY CHURCH 126 NEWBERG FRIENDS CHURCH 127 NORTH BEND CITY- COOS/URRY HOUSING AUTHORITY 128 NORTHWEST FOOD PROCESSORS ASSOCIATION 129 NORTHWEST LINE JOINT APPRENTICESHIP & TRAINING COMMITTEE 130 NORTHWEST REGIONAL EDUCATIONAL LABORATORY 131 NORTHWEST YOUTH CORPS 132 OCHIN 133 OHSU FOUNDATION 134 OLIVET BAPTIST CHURCH 135 OMNIMEDIX INSTITUTE 136 OPEN MEADOW ALTERNATIVE SCHOOLS, INC. 137 OREGON BALLET THEATRE 138 OREGON CITY CHURCH OF THE NAZARENE 139 OREGON COAST COMMUNITY ACTION 140 OREGON DEATH WITH DIGNITY 141 OREGON DONOR PROGRAM 142 OREGON EDUCATION ASSOCIATION 143 OREGON ENVIRONMENTAL COUNCIL 144 OREGON MUSUEM OF SCIENCE AND INDUSTRY 145 OREGON PROGRESS FORUM 146 OREGON REPERTORY SINGERS 147 OREGON STATE UNIVERSITY ALUMNI ASSOCIATION 148 OREGON SUPPORTED LIVING PROGRAM 149 OSLC COMMUNITY PROGRAMS 150 OUTSIDE IN 151 OUTSIDE IN 152 PACIFIC CASCADE FEDERAL CREDIT UNION 153 PACIFIC FISHERY MANAGEMENT COUNCIL 154 PACIFIC INSTITUTES FOR RESEARCH 155 PACIFIC STATES MARINE FISHERIES COMMISSION 156 PARALYZED VETERANS OF AMERICA 157 PARTNERSHIPS IN COMMUNITY LIVING, INC. 158 PENDLETON ACADEMIES 159 PENTAGON FEDERAL CREDIT UNION 160 PLANNED PARENTHOOD OF SOUTHWESTERN OREGON 161 PORT CITY DEVELOPMENT CENTER 162 PORTLAND ART MUSEUM 163 PORTLAND BUSINESS ALLIANCE 164 PORTLAND HABILITATION CENTER, INC. 165 PORTLAND SCHOOLS FOUNDATION 166 PORTLAND WOMENS CRISIS LINE 167 PREGNANCY RESOUCE CENTERS OF GRETER PORTLAND 168 PRINGLE CREEK SUSTAINABLE LIVING CENTER 169 PUBLIC DEFENDER SERVICES OF LANE COUNTY, INC. 170 QUADRIPLEGICS UNITED AGAINST DEPENDENCY, INC. 171 REBUILDING TOGETHER - PORTLAND INC. 172 REGIONAL ARTS AND CULTURE COUNCIL 173 RELEVANT LIFE CHURCH 174 RENEWABLE NORTHWEST PROJECT 175 ROGUE FEDERAL CREDIT UNION 176 ROSE VILLA, INC. 177 SACRED HEART CATHOLIC DAUGHTERS 178 SAIF CORPORATION 179 SAINT ANDREW NATIVITY SCHOOL 180 SAINT CATHERINE OF SIENA CHURCH 181 SAINT JAMES CATHOLIC CHURCH 182 SALEM ALLIANCE CHURCH 183 SALEM ELECTRIC 184 SALMON -SAFE INC. 185 SCIENCEWORKS 186 SE WORKS 187 SECURITY FIRST CHILD DEVELOPMENT CENTER 188 SELF ENHANCEMENT INC. 189 SERENITY LANE 190 SEXUAL ASSAULT RESOURCE CENTER 191 SEXUAL ASSAULT RESOURCE CENTER 192 SHELTERCARE 193 SHERIDAN JAPANESE SCHOOL FOUNDATION 194 SHERMAN DEVELOPMENT LEAGUE, INC. 195 SILVERTON AREA COMMUNITY AID 196 SISKIYOU INITIATIVE 197 SMART 198 SOCIAL VENTURE PARTNERS PORTLAND 199 SOUTH COAST HOSPICE, INC. 200 SOUTH LANE FAMILY NURSERY DBA FAMILY RELIEF NURSE 201 SOUTHERN OREGON CHILD AND FAMILY COUNCIL, INC. 202 SOUTHERN OREGON HUMANE SOCIETY 203 SPARC ENTERPRISES 204 SPIRIT WIRELESS 205 SPONSORS, INC. 206 SPOTLIGHT THEATRE OF PLEASANT HILL 207 SPRINGFIELD UTILITY BOARD 208 ST VINCENT DE PAUL 209 ST. ANTHONY CHURCH 210 5T. ANTHONY SCHOOL 211 ST. MARYS OF MEDFORD, INC. 212 ST. VINCENT DEPAUL OF LANE COUNTY 213 STAND FOR CHILDREN 214 STAR OF HOPE ACTIVITY CENTER INC. 215 SUMMIT VIEW COVENANT CHURCH 216 SUNNYSIDE FOURSQUARE CHURCH 217 SUNRISE ENTERPRISES 218 SUSTAINABLE NORTHWEST 219 TENAS ILLAHEE CHILDCARE CENTER 220 THE EARLY EDUCATION PROGRAM, INC. 221 THE NATIONAL ASSOCIATION OF CREDIT MANAGEMENT-OREGON, INC. 222 THE NEXT DOOR 223 THE OREGON COMMUNITY FOUNDATION 224 THE SALVATION ARMY - CASCADE DIVISION 225 TILLAMOOK CNTY WOMENS CRISIS CENTER 226 TILLAMOOK ESTUARIES PARTNERSHIP 227 TOUCHSTONE PARENT ORGANIZATION 228 TRAILS CLUB 229 TRAINING EMPLOYMENT CONSORTIUM 230 TRI-COUNTY HEALTH CARE SAFETY NET ENTERPRISE 80 of 221 231 TRILLIUM FAMILY SERVICES, INC. 232 UMPQUA COMMUNITY DEVELOPMENT CORPORATION 233 UNION GOSPEL MISSION 234 UNITED CEREBRAL PALSY OF OR AND SW WA 235 UNITED WAY OF THE COLUMBIA WILLAMETTE 236 US CONFERENCE OF MENONNITE BRETHREN CHURCHES 237 US FISH AND WILDLIFE SERVICE 238 USAGENCIES CREDIT UNION 239 VERMONT HILLS FAMILY LIFE CENTER 240 VIRGINIA GARCIA MEMORIAL HEALTH CENTER 241 VOLUNTEERS OF AMERICA OREGON 242 WE CARE OREGON 243 WESTERN RIVERS CONSERVANCY 244 WESTERN STATES CENTER 245 WESTSIDE BAPTIST CHURCH 246 WILD SALMON CENTER 247 WILLAMETTE FAMILY 248 WILLAMETTE VIEW INC. 249 WOODBURN AREA CHAMBER OF COMMERCE 250 WORD OF LIFE COMMUNITY CHURCH 251 WORKSY5TEMS INC 252 YOUTH GUIDANCE ASSOC. 253 YWCA SALEM 1 ALOCHOLIC REHABILITATION SVS OF HI INC DBA HINA MAUKA 2 ALOHACARE 3 AMERICAN LUNG ASSOCIATION 4 BISHOP MUSEUM 5 BUILDING INDUSTRY ASSOCIATION OF HAWAII 6 CTR FOR CULTURAL AND TECH INTERCHNG BETW EAST AND WEST 7 EAH, INC. 8 EASTER SEALS HAWAII 9 GOODWILL INDUSTRIES OF HAWAII, INC. 10 HABITAT FOR HUMANITY MAUI 11 HALE MAHAOLU 12 HAROLD K.L. CASTLE FOUNDATION 13 HAWAII AGRICULTURE RESEARCH CENTER 14 HAWAII EMPLOYERS COUNCIL 15 HAWAII FAMILY LAW CLINIC DBA ALA KUOLA 16 HONOLULU HABITAT FOR HUMANITY 17 IUPAT, DISTRICT COUNCIL 50 18 LANAKILA REHABILITATION CENTER INC. 19 LEEWARD HABITAT FOR HUMANITY 20 MAUI COUNTY FCU 21 MAUI ECONOMIC DEVELOPMENT BOARD 22 MAUI ECONOMIC OPPORTUNITY, INC. 23 MAUI FAMILY YMCA 24 NA HALE 0 MAUI 25 NA LEI ALOHA FOUNDATION 26 NETWORK ENTERPRISES, INC. 27 ORI ANUENUE HALE, INC. 28 PARTNERS IN DEVELOPMENT FOUNDATION 29 POLYNESIAN CULTURAL CENTER 30 PUNAHOUSCHOOL 31 ST. THERESA CHURCH 32 WAIANAE COMMUNITY OUTREACH 33 WAILUKU FEDERAL CREDIT UNION 34 YMCA OF HONOLULU No. Special/Independent Districts 1 BAY AREA HOSPITAL DISTRICT 2 CENTRAL OREGON INTERGOVERNMENTAL COUNCIL 3 CENTRAL OREGON IRRIGATION DISTRICT 4 CHEHALEM PARK AND RECREATION DISTRICT 5 CITY COUNTY INSURANCE SERVICES 6 CLEAN WATER SERVICES 7 COLUMBIA 911 COMMUNICATIONS DISTRICT 8 COLUMBIA RIVER PUD 9 DESCHUTESCOUNTYRFPD NO.2 10 DESCHUTES PUBLIC LIBRARY SYSTEM 11 EAST MULTNOMAH SOIL AND WATER CONSERVANCY 12 GASTON RURAL FIRE DEPARTMENT 13 GLADSTONE POLICE DEPARTMENT 14 GLENDALE RURAL FIRE DISTRICT 15 HOODLAND FIRE DISTRICT NO.74 16 HOODLAND FIRE DISTRICT ##74 17 HOUSING AUTHORITY AND COMMUNITY SERVICES AGENCY 18 KLAMATH COUNTY 9-1-1 19 LANE EDUCATION SERVICE DISTRICT 20 LANE TRANSIT DISTRICT 21 MALIN COMMUNITY PARK AND RECREATION DISTRICT 22 MARION COUNTY FIRE DISTRCT #1 23 METRO 24 METROPOLITAN EXPOSITION -RECREATION COMMISSION 25 MONMOUTH - INDEPENDENCE NETWORK 26 MULTONAH COUNTY DRAINAGE DISTRICT#1 27 NEAH KAH NIE WATER DISTRICT 28 NW POWER POOL 29 OAK LODGE WATER DISTRICT 30 OR INT'L PORT OF COOS BAY 31 PORT OF ST HELENS 32 PORT OF UMPQUA 33 REGIONAL AUTOMATED INFORMATION NETWORK 34 RIVERGROVE WATER DISTRICT 35 SALEM AREA MASS TRANSIT DISTRICT 36 SANDY FIRE DISTRICT NO. 72 37 SUNSET EMPIRE PARK AND RECREATION 38 THE NEWPORT PARK AND RECREATION CENTER 39 THE PORTOF PORTLAND 40 TILLAMOOK PEOPLES UTILITY DISTRICT 41 TUALATIN HILLS PARK AND RECREATION DISTRICT 42 TUALATIN VALLEY FIRE & RESCUE 43 TUALATIN VALLEY WATER DISTRICT 44 UNION SOIL & WATER CONSERVATION DISTRICT 45 WEST MULTNOMAH SOIL AND WATER CONSERVATION DISTRICT 46 WEST VALLEY HOUSING AUTHORITY 47 WILLAMALANE PARK AND RECREATION DISTRICT 48 YOUNGS RIVER LEWIS AND CLARK WATER DISTRICT No. State Agencies 1 BOARD OF MEDICAL EXAMINERS 2 OFFICE OF MEDICAL ASSISTANCE PROGRAMS 3 OFFICE OF THE STATE TREASURER 4 OREGON BOARD OF ARCHITECTS 5 OREGON CHILD DEVELOPMENT COALITION 6 OREGON DEPARTMENT OF EDUCATION 7 OREGON DEPARTMENT OF FORESTRY 8 OREGON DEPT OF TRANSPORTATION 9 OREGON DEPT. OF EDUCATION 10 OREGON LOTTERY 11 OREGON OFFICE OF ENERGY 12 OREGON STATE BOARD OF NURSING 13 OREGON STATE POLICE 14 OREGON TOURISM COMMISSION 15 OREGON TRAVEL INFORMATION COUNCIL 16 SANTIAM CANYON COMMUNICATION CENTER 17 SEIU LOCAL 503, OPEU 1 ADMIN. SERVICES OFFICE 2 HAWAII CHILD SUPPORT ENFORCEMENT AGENCY 3 HAWAII HEALTH SYSTEMS CORPORATION 4 SOH -JUDICIARY CONTRACTS AND PURCH 5 STATE DEPARTMENT OF DEFENSE 6 STATE OF HAWAII 7 STATE OF HAWAII 8 STATE OF HAWAII, DEPT. OF EDUCATION 81 of 221 RFP #11-15 for Technology Solutions Thursday, September 10th, 2015 Evaluation Criteria Point Value GovConnection CDI Computer Dealers Troxell JourneyE'd Pricing 40 35 30 34 20 Ability to service the contract 25 25 25 25 15 References 15 10 10 15 8 Technology 10 8 9 10 10 Value Added Products and Services 10 9 5 6 3 Testa I 100 87 79 90 56 Evaluation Committee for Contract: Ken Thompson Matthew Mackel Jonathan Applegate Emily Jeffrey Vendors Awarded Under this Contract GovConnection CDI Computer Dealers Best Buy Howard Vion Zones Troxell Dell FireFly Computers Lenovo MNJ Techologies 82 of 221 RFP 111-15 for Technology Solutions Thursday, September loth, 2015 Evaluation Criteria Point Value Howard Technology Solutions Vion Dell lenovo Pricing 40 28 25 40 32 Ability to service the contract 25 25 23 25 25 References 15 10 15 12 12 Technology 10 8 10 10 10 Value Added Products and Services 10 2 5 10 8 Total 100 73 78 97 87 Evaluation Committee for Contract: Ken Thompson Matthew Mackel Jonathan Applegate Emily Jeffrey 83 of 221 RFP #11-15 for Technology Solutions Thursday, September 10th, 2015 Evaluation Criteria Point Value Harman MNJ Technologies ME Interests, LLC Best Buy Pricing 40 30 35 30 30 Ability to service the contract 25 10 25 10 25 References 15 8 10 5 13 Technology 10 8 8 8 10 Value Added Products and Services 10 2 0 0 8 Total 100 58 78 53 86 Evaluation Committee for Contract: Ken Thompson Matthew Mackel Jonathan Applegate Emily Jeffrey 84 of 221 RFP #11-15 for Technology Solutions Thursday, September loth, 2015 Evaluation Criteria Point Value Zones Fischer international Identity FireFly Computers Tequipment Pricing 40 35 30 30 30 Ability to service the contract 25 25 5 23 15 References 15 14 12 15 8 Technology 10 9 5 4 4 Value Added Products and Services 10 7 7 8 2 Total 100 90 59 80 59 Evaluation Committee for Contract: Ken Thompson Matthew Macke! Jonathan Applegate Emily Jeffrey 85 of 221 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY COUNCIL TO WAIVE THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE (NCMC) SECTION 2.60.220, SUBSECTIONS (B) AND (C) FOR THE POLICE DEPARTMENT'S PURCHASE OF 18 MOTOROLA HANDHELD POLICE RADIOS FROM MOTOROLA SOLUTIONS FOR AN AMOUNT NOT TO EXCEED $99,868.43; AND AUTHORIZING THE COOPERATIVE PURCHASE OF 8 PANASONIC TOUGHBOOK COMPUTERS FROM GOVCONNECTION, AS ALLOWED IN NCMC SECTION 2.60.260, FOR AN AMOUNT NOT TO EXCEED $38,978.33 BY UTILIZING NATIONAL COOPERATIVE PURCHASING ALLIANCE CONTRACT NUMBER 01-44 WHEREAS, on March 1, 2016, the City Council adopted Resolution No. 2016-23 authorizing the acceptance of Supplemental Law Enforcement Services Fund (SLESF) grant funds in the amount of $114,618.25 for the purchase of equipment for the Police Department; and WHEREAS, the Police Department desires to purchase 18 Motorola Handheld Police Radios for an amount not to exceed $99,868.43, and 8 Panasonic Toughbook Computers for an amount not to exceed $38,978.33 by using the $114,618.25 in SLESF funds and $24,228.51 of existing SLESF funds carried over from the previous year's grants, for a total cost for all items not to exceed $138,846.76. WHEREAS, the City has purchased radios from Motorola Solutions since 1999 who is the sole source provider of Motorola Handheld Police Radios, which are the standardized radio for the Regional Communications System; and WHEREAS, National City Municipal Code (NCMC) Section 2.60.220(B) provides that the City may waive the bid process if the commodity, regardless of value, can be obtained from only one source and there is no adequate substitute; and WHEREAS, NCMC Section 2.60.220(C) provides waiving the bid process if the commodity or service to be procured, regardless of value, is required to integrate with or be compatible with existing furnishings, materials, systems, programs or equipment, and the procurement can be timely made from a manufacturer or supplier who previously satisfactorily supplied the particular commodity or service; and WHEREAS, the City can obtain the best price for 8 Panasonic Toughbook Computers from GovConnection through a cooperative purchase by utilizing National Cooperative Purchasing Alliance (NCPA) Contract No. 01-44; and WHEREAS, NCMC Section 2.60.260 provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures, and such a determination has been made in this case. It is therefore recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and 86 of 221 Resolution No. 2016 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220 (B) and (C) for the sole source purchase of 18 Motorola Handheld Police Radios, which are the standardized radio for the Regional Communications System, from Motorola Solutions for an amount not to exceed $99,868.43 using SLESF grant funds. BE IT RESOLVED that the City Council of the City of National City hereby affirms the determination that the National Cooperative Purchasing Alliance's procurement procedures are in substantial compliance with National City's, and pursuant to Section 2.60.260 of the Municipal Code, authorizes the waiver of the bidding process for the cooperative purchase of 18 Panasonic Toughbook Computers from GovConnection for an amount not to exceed $38,978.33 using SLESF grant funds. PASSED and ADOPTED this 19th day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor 87 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 88 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting the name change of Pun & McGeady, LLP to The Pun Group, LLP, and authorizing the Mayor to execute the First Amendment to the Agreement by and between the City of National City and The P 88 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting the name change of Pun & McGeady, LLP to The Pun Group, LLP, and authorizing the Mayor to execute the First Amendment to the Agreement by and between the City of National City and The Pun Group, LLP, to extend the term of the Agreement for one year, ending June 30, 2017, for the do not exceed amount of $63,000, for a total do not exceed amount of $243,000, to provide auditing services for fiscal year ending June 30, 2016. PREPARED BY: Javier Carcamo, Financial Services Officer DEPARTMENT: Fina e PHONE: 619-336-4331 APPROVED BY: EXPLANATION: On July 2, 2013, the City Council of the City of National City approved an agreement between the City of National City and Pun & McGeady, LLP to perform independent auditing services for the City for the period of July 9, 2013 through June 30, 2016, corresponding to auditing services provided for the fiscal year ending June 30, 2013 to June 30, 2015, with an option for the City to extend the agreement under the same terms and conditions for up to two (2) additional years beyond the initial contract expiration date. Pun & McGeady, LLP changed its firm's legal business name to "The Pun Group, LLP," effective April 1, 2016 to reflect the CONSULTANT's expansion and service to a variety of industries. Staff now seeks approval to exercise the first one (1) year option extension. This Amendment would extend the Agreement for a one-year term ending June 30, 2017 to provide auditing services for fiscal year ending June 30, 2016. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS 001-417-045-201-0000 $44,625 502-419-462-201-0000 $ 3,675 Morgan & Kimball Enterprise Funds $14,700 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: Adopt the resolution, authorizing the Mayor to execute the First Amendment to the Agreement by and between the City of National City and Pun & McGeady, LLP and to change the consultant's legal business name. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1. Contract Amendment 2. Name Change Letter 3. Resolution RQ of 991 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL AND THE PUN GROUP, LLP (FORMERLY PUN & MCGEADY, LLP) THIS FIRST AMENDMENT TO THE AGREEMENT is enter into this 19th day of April, 2016, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and THE PUN GROUP, LLP, (formerly PUN & MCGEADY, LLP) (the "CONSULTANT"), an independent auditing firm. RECITALS WHEREAS, on July 2, 2013, the City Council adopted Resolution No. 2013-110, authorizing the CITY to enter into a three-year Agreement with Pun & McGeady, LLP (the "Agreement") for the period of July 9, 2013 through June 30, 2016, wherein Pun & McGeady, LLP agreed to provide independent auditing services for the fiscal years ending June 30, 2013 thru June 30, 2015, for an amount not to exceed $60,000 per year for a total agreement amount of $180,000 with an option for the City to extend the term of the Agreement under the same terms and conditions for up to two (2) additional one-year terms beyond the initial contract expiration date; and WHEREAS, effective April 1, 2016, the Pun & McGeady's legal business name was changed from "Pun & McGeady, LLP" to "The Pun Group, LLP" to reflect the CONSULTANT's expansion and service to a variety of industries; and WHEREAS, the CITY and the CONSULTANT desire to amend the Agreement to extend the term for a one-year period ending June 30, 2017, to provide independent auditing services for Fiscal Year 2016, as set forth in the attached Exhibit "A", for the do not exceed amount of $63,000, for a total do not exceed agreement amount of $243,000. AGREEMENT NOW, THEREFORE, the CITY and the CONSULTANT agree as follows: 1. The Agreement dated July 2, 2013, is amended as of April 19, 2016 to change the name of the Consultant from Pun & McGeady, LLP, to The Pun Group, LLP; and 2. This Amendment extends the term of the Agreement for a one-year period ending June 30, 2017, to provide auditing services for the fiscal year ending June 30, 2016, for a not to exceed amount of $63,000, for a total Agreement do not exceed amount of $243,000; and 3. The CITY and the CONSULTANT agree that each and every term and provision of the Agreement dated July 2, 2013, not specifically amended, shall remain in full force and effect. 90 of 221 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment on the date and year first above written. CITY OF NATIONAL CITY THE PUN GROUP, LLP By: By: Ron Morrison, Mayor (Name) APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney (Print) (Title) 91 of 221 EXHIBIT A OPTIONAL YEARS Services FY 13 FY 14 FY 15 FY 16 FY 17 City Audit, including CAFR $30,000 $30,000 $30,000 $31,500 $33,075 Single Audit 8,000 8,000 8,000 8,400 8,820 GANN Limit No Charge No Charge No Charge No Charge No Charge Annual State Controllers Report 4,500 4,500 4,500 4,725 4,961 Financial and Compliance Audit of the CDC, 7,000 7,000 7,000 7,350 7,718 including Kimball Towers Separate HUD -required A-133 single audit of 7,000 7,000 7,000 7,350 7,718 Morgan Towers Commission A-133 single audit of federal 3,500 3,500 3,500 3,675 3,859 grants allocable to Housing Choice REAC electronic submission to HUD and No charge No charge No charge No Charge No Charge related attestations Total not to exceed 860,000 $60,000 $60,000 $63,000 $66,150 Included in the above costs are the following services, in accordance with the Request for Proposal ("RFP") for Audit Services: • serve as a resource and provide training to professional accounting staff on preparation of financial statements, best practices in conformance with applicable laws, and governmental accountingstandards; • prepare a management letter to the City Manager containing comments and recommendations regarding the auditor's evaluation of the City's system of internal controls and accounting procedures; • make an immediate report to the Audit Committee of the City of National City, City Council, City Manager, City Attorney, and Director of Finance of all indications of irregularities or illegal acts of which they become aware, if any. 92 of 221 THE PUN GROUP ACCOUNTANTS & ADVISORS March 18, 2016 City of National City Mark Roberts Director of Finance 1243 National City Boulevard National City, CA 91950-4301 RE: Name Change Dear Mark: We are excited to share some important news about our company's evolution and how the City of National City may benefit. Effective April 1, 2016, Pun & McGeady LLP will become The Pun Group, LLP to better align with our expansion to include a group of talented partners to serve a variety of industries. As of today, we have 5 Partners (Kenneth H. Pun, Gary M. Caporicci, Jack F. Georger, Paul Kaymark, and Lisa Lumbard) and over 30 other professionals serving the Governmental Sector in dealing with the ongoing challenges includes implementation of New GASB pronouncements, assisting in increasing operating efficiencies, recommending in improvement of internal controls. Please let me know if you need further information. Sincerely, The Pun Group, LLP (Formerly Pun & McGeady LLP) Kenneth H. Pun Managing Partner 200 East Sandpointe Avenue, Suite 600, Santa Ana, California 92707 Tel: 949-777-8800 • • • : -276-4272 • Fax: 949-777-8850 93 of 221 oup.com RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE NAME CHANGE OF PUN & MCGEADY, LLP TO THE PUN GROUP, LLP, AND AUTHORIZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND THE PUN GROUP, LLP, TO EXTEND THE TERM OF THE AGREEMENT FOR ONE YEAR, ENDING JUNE 30, 2017, FOR THE DO NOT EXCEED AMOUNT OF $63,000, FOR A TOTAL DO NOT EXCEED AMOUNT OF $243,000, TO PROVIDE AUDITING SERVICES FOR FISCAL YEAR ENDING JUNE 30, 2016 WHEREAS, on July 2, 2013, the City Council adopted Resolution No. 2013-110, authorizing the CITY to enter into a three-year Agreement with Pun & McGeady, LLP for the period of July 9, 2013 through June 30, 2016, wherein Pun & McGeady, LLP agreed to provide independent auditing services for the fiscal years ending June 30, 2013 thru June 30, 2015, for an amount not to exceed $60,000 per year for a total agreement amount of $180,000 with an option for the City to extend the term of the Agreement under the same terms and conditions for up to two (2) additional one-year terms beyond the initial contract expiration date; and WHEREAS, effective April 1, 2016, the Pun & McGeady's legal business name was changed from "Pun & McGeady, LLP'' to "The Pun Group, LLP" to reflect their expansion and service to a variety of industries; and WHEREAS, the City and The Pun Group, LLP, desire to amend the Agreement to extend the term for a one-year period ending June 30, 2017, to provide independent auditing services for Fiscal Year 2016 for the do not exceed amount of $63,000, for a total do not exceed Agreement amount of $243,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby accepts the name change of Pun & McGeady, LLP, to The Pun Group, LLP, and authorizing the Mayor to execute the First Amendment to the Agreement between the City of National City and The Pun Group to extend the term of the Agreement for one year, ending June 30, 2017, to provide independent auditing services for Fiscal Year 2016 for the not to exceed amount of $63,000, for a total not to exceed amount of $243,000. PASSED and ADOPTED this 19th day of April, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Claudia Gacitua Silva City Attorney 94 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 95 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street (TSC) 2016-01. (Engineering and Public Works) 95 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street (TSC 2016- 01y PREPARED BY: Kenneth Fernandez, P. PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution to install a blue curb handicap parking space with signage in front of 3108 E. Division Street. BOARD / COMMISSION RECOMMENDATION: At their meeting on March 9, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street, as per TSC 2016-01. ATTAC f 1. Explanation with Location Map 2. Staff Report to the Traffic Safety Committee on March 9, 2016 (TSC 2016-01) 3. Resolution 96 of 221 EXPLANATION Mrs. Feliza Santos, on behalf of her husband, Mr. Camilo Santos, residents of 3108 E. Division Street, has requested a blue curb handicap parking space in front of their home. Mr. Santos has stated that curbside parking is not readily available because there are parking restrictions across the street, which result in more vehicles parking on his side of the street. Mr. Santos possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles. Staff performed a site evaluation to determine whether or not accessible parking could be provided on the property based on existing conditions. Staff observed that the property has a driveway but no garage. With Mr. Santos' permission and supervision, staff measured the driveway. The driveway is 19 feet long by 20 feet wide. Staff also measured the driveway slope, which varies between 3.5% to 9.1%. Since the slope exceeds 2%, the driveway does not qualify as an accessible parking space. The curb length in front of the residential lot is approximately 40 feet. Currently, there are no public blue curb handicap parking spaces provided in the vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may he converted into disabled parking. This condition is met. On March 9, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street. Both Mr. and Mrs. Santos attended the Traffic Safety Committee Meeting and spoke on behalf of the item. There was no public opposition to the item. Furthermore, it was communicated to Mr. and Mrs. Santos that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may legally park in on - street handicap spaces for up to 72 continuous hours. if approved by City Council, all work will be performed by City Public Works. 97 of 221 Location Map with Recommended Enhancements (TSC Item: 2016-01) 3108 East Division Street PAR NING DRY 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR MARCH 9, 2016 ITEM TITLE: REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 3108 E. DIVISION STREET (BY C. SANTOS) PREPARED BY: Kenneth Fernandez, P.E. Engineering and Public Works Department, Engineering Division DISCUSSION: Mr. Camilo Santos, resident of 3108 E. Division Street, has requested a blue curb handicap parking space in front of his home. Mr. Santos has stated that curbside parking is not readily available because there are parking restrictions across the street, which result in more vehicles parking on his side of the street. Mr. Santos possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles. Staff visited the site and observed that the property has a driveway but no garage. With Mr. Santos' permission and supervision, staff measured the driveway. The driveway is 19 feet long by 20 feet wide. Staff also measured the driveway slope, which varies between 3.5% to 9.1%. Since the slope exceeds 2%, the driveway does not qualify as an accessible parking space. The curb length in front of the residential lot is approximately 40 feet. Currently, there are no public blue curb handicap parking spaces provided in the vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that maybe converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in handicap spaces. 99 of 221 STAFF RECOMMENDATION: Since a!! three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 3108 E. Division Street. EXHIBITS: Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2016-01 100 of 221 EMAIL: PHONE NUMBER: IIIMMAIWIMMIll Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council in determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate is legally allowed to park In the blue curb space for up to 72. continuous hours. VCU ENG EERJNG DEFT, REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACE 4, NAME OF DISABLED PEiiSOI�: v' , 5' i.� $ 1 b A05 NAME OF REPRESENTATIVE FOR DISABLED PERSON (if different from above): r P �7 . v'', t" ADDRESS: a/0g 4447S7 2%/J4j'tJ/j/ 677 A147` tc5,4/Af- e ` 9- d/ �� 1) Do you possess a valid disabled person's placard issued by the California artment of Motor Vehicles (DMV)? lJ . ES NO If YES, please include a copy of the placard, which contains your name, address,es placard number, and expiration date. 2) Does your residence have a garage? DYES ht0 If YES, is the garage large enough to park a vehicle EYES (minimum of 20' x 12') ENO 3) Does your residence have a driveway? ES EINp if YES, a) is the driveway large enough to park a vehicle? J S T!No (minimum of 20' 12') b) Is the driveway level? * c) Is the driveway sloped/inclined? * Ptrease write any addit ona comments here (optional). ;49/1-Z/At IN 7Fe& P/4/ log-7 #, f 21 ,8 a,edw r r # Based on field measurements performed by Engineering Staff, -the driveway is not level and has a slope that- . varies between 3. 5X and 9.1%, 101 of 221 470r O0:IttififENtGF&U7Wfly ove ES A Public Service Agency ***CUSTOMER RECEIPT COPY*** *** D I S A B L E D PLACARD NUMBER: maw PIC: 1 SANTOS CAMILO P 3108 EAST DIVISION ST NATIONAL CITY CA 91950 CO: 37 1 EXPIRES: 06/30/2017 PERSON PLACARD*** L:. TV: 91 DATE ISSUED: MO/YR: DT FEES RECVD: DUE RECVD lea err! 4k .,'10h 1. CASH : CHCK': CRDT 02/16/16 XN 02/16/16 NONE E10 613 A7 0000000 0001 CS E1O 021616 N1 761155G DEPARTMENT OF MOTOR VEHICLES PLACARD IDENTIFICATION CARD THIS,,,,1;'IFICATION CARD OR FACSIMILE COPY IS TO BE CARRIED BY THE PLACARD OWN; `.. IT TO ANY PEACE OFFICER UPON DEMAND. IMMEDIATELY NOTIFY DMV BYE IL OF ANY CHANGE OF ADDRESS. WHEN PARKING, HANG THE PLACARD FRO' u+ r . vic y EW MIRROR.. REMOVE IT WHEN DRIVING. PLACARD#: EXPIRES: DOB: ISSUED: TYPE: 06/30/2017 41111111111, 02/16/16 N1 PLACARD HOLDER: SANTOS CAMILO P 3108 EAST DIVISION ST NATIONAL CITY CA 91950 PURCHASE OF FUEL (BUSINESS & PROFESSIONS CODE 13660): STATE LAW REQUIRES SERVICE STATIONS TO REFUEL A DISABLED PERSON'S VEHICLE AT SELF-SERVICE-.. R'A'TES....EXCEPT SEL ., —. __._.._........_—_. .. ._........._.._ . . E FACILITIES WITH ONLY UNE CASHIE . WHEN YOUR PLACARD IS PROFERL`_f PT+A `D,;'t. MAY PARK IN/ON: *DISABLED PERSON PARKING SP (BLUE'it �' STREET METERED ZONES WITHOUT PAYING *GREEN ZONES WITHOUT t E LIMITS *STREET WHERE PREFERENTIAL PARKING PRIVIL !R SIDENTS AND MERCHANTS. YOU MAY NOT PARK IN/ON: *RE *SPACES MARKED BY CROSSHATC IT IS CONSIDERED MISUSE: *TO IS BEING TRANSPORTED *TO DISPLA REVOKED *TO LOAN YOUR PLACARD TO MISUSE IS A MISDEMEANOR (SECTION 44 REVOCATION OF THE PLACARD. LOSS OF NES *WHITE OR YELLOW ZONES ABLED PERSON PARKING SPACES. UNLESSTHE DISABLED OWNER WHICH HAS BEEN CANCELLED OR 1E, INCLUDING FAMILY MEMBERS. 61VC) AND CAN RESULT IN CANCELLATION OR PARKING PRIVILEGES. AND/OR FINES- 102 of 221 Location Map with Recommended Enhancements (TSC Item: 20 6-01) Location of Proposed Blue Curb and Signage at 3108 E. Division Street (looking southeast) Location of Proposed Blue Curb and Signage at. 3108 E. Division Street (tucking south) 104 of 221 Sloped Driveway at 3108 E. Division Street (looking southeast) Close-up of Smart Level at Driveway of 310E E. Division Street with slope reading of 9.1% (iool ing east) 105 of 221 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon. recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity, 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6, Employment offices for major enterprises employing more. than 200 persons. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 106 of 221 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned; leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guar dian.) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be ill front of the applicant's (or guardian's) place of residence. 107 of 221 Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. (3) Jha:p 108 of 221 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED AT 3108 EAST DIVISION STREET WHEREAS, a resident of 3108 East Division Street, who possesses a valid Disabled Person placard from the State of Califomia Department of Motor Vehicles, has requested the installation of a blue curb handicap parking space in front of the home because curbside parking is not readily available due to the parking restrictions across the street that result in more vehicles parking on the resident's side of the street; and WHEREAS, after conducting an inspection and review, staff determined that all conditions have been met for the property to qualify for a blue curb handicap parking space; and WHEREAS, on March 9, 2016, the Traffic Safety Committee unanimously approved the installation of a blue curb handicap parking space with signage in front of the residence at 3108 East Division Street. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to approve the installation of a blue curb handicap parking space with signage in front of the residence at 3108 East Division Street. PASSED and ADOPTED this loth day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor 109 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 110 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of 140 feet of additional 3-minute passenger loading for student drop-off/pick-up adjacent to Granger Jr High School at 2101 Granger Avenue. (TSC No. 2016-02) (Engin 110 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of 140 feet of additional 3-minute passenger loading for student drop-off/pick-up adjacent to Grander Jr Hiah School at 2101 Granger Avenue. (TSC No. 2016-02) PREPARED BY: Kenneth Fernandez, P E_ PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineering and Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: *I' t ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation of 140 feet of additional 3-minute passenger loading in front of 2101 Granger Avenue. BOARD / COMMISSION RECOMMENDATION: At their meeting on March 9, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install 140 feet of additional 3-minute passenger loading for increased student drop-off/pick-up turnover. ATTACHMF 1. Explanation w/ Location Map 2. Staff Report to the Traffic Safety Committee on March 9, 2016 (TSC No. 2016-02) 3. Noticceto area residents and property owners 4. Reso!ut!oon 111 of 221 EXPLANATION Mr. Richard Carreon, Principal of Granger Jr. High School, has requested changes to curbside parking on the eastside of Granger Avenue adjacent to the school to provide additional passenger loading for student drop-off/pick-up. Principal Carreon is concerned about safety as some parents double-park to drop-off/pick-up their children, resulting in students walking between vehicles and crossing at undesignated locations. National City Police Department continues to perform random enforcement of these activities. Principal Carreon also requested construction of a raised crosswalk in front of the school to provide a highly visible, single point of crossing for students. Staff confirmed that the raised crosswalk is currently in final design and will be constructed this summer as part of the City's Capital Improvement Program. Staff from the Engineering Department met with Principal Carreon to observe conditions during peak periods and discuss potential solutions. Based on the results of this meeting and additional site evaluations, staff recommends changes to curbside parking to extend the existing 180-foot passenger loading zone an additional 140 feet to the south. Passenger Loading Zones assist by reducing congestion, minimizing double- parking, and parking in red curb zones by increasing parking turnover. The existing parking recommended for conversion to passenger loading is unrestricted. On March 9, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to extend the existing 180-foot passenger loading zone an additional 140 feet to the south with associated signage that reads "Passenger Loading Zone — 3 Minute Parking Only - Times Enforced when School is in Session". Principal Carreon was present at the Traffic Safety Committee Meeting and spoke on behalf of the item. There was no public opposition to the item. Staff sent letters to area residents, property owners, and Granger Jr. High School inviting them to attend the City Council Meeting on April 19, 2016. If approved by City Council, all work will be performed by City Public Works. 112 of 221 Location Map with Recommended Enhancements (TSC Item: 2016-02) Existing 140' Red Curb "No Parking" to remain Existing '020' Red Curb "No Parking School E3us Exempt" to remain GRANGERAVENUE Install 140' 3-Minute Passenger Loading (7AM-9AM & 1 PM-4PM, M-F) per TSC 2018-02 Granger Jr. Nigh School Existing 180' 3-Minute Passenger Loading (7AM-9AM & 1 PM-4PM, M-F) to remain Existing 100' Red Curb "No Parking - Fire bane" to !remain NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR MARCH 9, 2016 ITEM TITLE: 2 REQUEST TO INSTALL 140 FEET OF ADDITIONAL 3-MINUTE PASSENGER LOADING FOR STUDENT DROP-OFF/PICK-UP ON GRANGER AVENUE ADJACENT TO GRANGER JR HIGH SCHOOL (BY PRINCIPAL R. CARREON) PREPARED BY: Kenneth. Fernandez, P.E. Engineering and Public Works Department, Engineering Division DISCUSSION: Mr. Richard Carreon, Principal of Granger Jr. High School, has requested changes to curbside parking on the eastside of Granger Avenue adjacent to the school to provide additional passenger loading for student drop-off/pick-up. Principal Carreon is concerned about safety as parents often double-park to drop-off/pick-up their children, resulting in students walking between vehicles and crossing at undesignated locations due to a shortage of designated passenger loading areas and parking constraints. Staff from the Engineering Department met with Principal Carreon to observe conditions during peak periods and discuss potential solutions. Based on the results of this meeting and site evaluations, staff recommends changes to curbside parking to extend the existing 180-foot passenger loading zone an additional 140 feet to the south to enhance safety and access. Passenger Loading Zones can also assist with reducing congestion and minimizing double-parking and parking in red curb zones by increasing parking turnover. Principal Carreon also requested a raised crosswalk in front of the school. This project is already under design as part of the City's Capital Improvement Program (CIP). STAFF RECOMMENDATION: Staff recommends the following change to curbside parking adjacent to Granger Jr High School to provide increased passenger loading for student drop-off/pick-up: 1) Install 140 feet of "3-Minute Passenger Loading" on Granger Avenue south of the school entrance, restricted between the hours of 7:00 AM - 9:00 AM and 1:00 PM - 4:00 PM, Monday through Friday to allow for student drop-off/pick-up EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 2016-02 114 of 221 Kenneth Fernandez From: Sent: To: Subject: Hi Steve, Richard Carreon <Richard.Carreon@sweetwaterschools.org> Wednesday, January 20, 2016 3:31 PM Stephen Manganiello; Kenneth Fernandez Traffic safety and enhancement at Granger Junior High. Thank you for coming out and looking at the traffics concerns at out site. Please accept this as a formal request to install the following improvements: - Raised crosswalk in front of the school - expanded loading zone Thank you for your time and consideration. Rich Carreon z 115 of 221 Location Map with Recommended Enhancements (TSC Item: 2016-02) Existing MTS Bus Stop r N N f' 1JT}iy[[ } Existing 140' Red Curb "No Parking" to remain Existing 120' ftex7 Curb "No Parking - ScIhool Bus Exempt" 110 remain Granger Jr. High School Existing 180' 3-Minute Passenger Loading (74M-9AM & 1 PM-4PM, M-F) to remain x 1 Existing 100' }Led Curb "No Parking - Fire Lane" to remain .a'•)El. 1 Install 140° 3-61fIllnate Passenger LoaciOng (7AM•9A3N & 1 i M-4PM, M-F) per IrSC 20i8-C2 Granger Avenue adjacent to Granger Jr. High School at southerly .limit off work (looking northeast) Granger Avenue adjacent to Granger Jr. High Sekooi at northerly limit of work mud southerly end of existing loading zone (looking northeast) 117 of 221 March 24, 2016 CALIFORNIA ""li- TIONALITT ` ItirCORPORAVED Property Owner(s)/Resident(s)/Institution National City, CA 91950 RE: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2016-02 REQUEST TO INSTALL 140 FEET OF ADDITIONAL 3-MINUTE PASSENGER LOADING FOR STUDENT DROP-OFF/PICK-UP ON GRANGER AVENUE ADJACENT TO GRANGER JR HIGH SCHOOL Dear Sir/Madame: The City of National City would like to inform you that the subject -referenced item was unanimously recommended for approval by the Traffic Safety Committee on Wednesday, March 9, 2016, (See attached location map). This item will now be presented to the City Council of the City of National City for approval on Tuesday, April 19, 2016, at 6:00 P.M. The public meeting will be held in the 2nd floor Council Chambers of the Civic Center Building located at 1243 National City Boulevard. As a member of the community and genera! public, you are invited to attend this meeting. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2016-02_ Sincerely, .. ftee'snfrovfilre Stephen Manganiello ' City Engineer SM:kf 2016-02 1243 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 118 of 221 Location Map with Recommended Enhancements (TSC Item: 20116-02) xisting :VATS Bus Stop Existing 140' Red Curb "No Parking' to remain Existing 120' R-ad Curb "Kilo Parking - School Bus Exempt" to remain ganger Jr. t�]Igh School Existing 180' 3-Minute Passenger Loading (7AM-9AM & 1 PM-4PM, M-F) to remain Existing 100' Red Curb 'No Parking - Rita Lane" to remain Install 140' 34IIlnute Passenger Loading (TAM-9AM & 1 PM-4PM, M-F) per TSC 2018-02 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF 140 FEET OF ADDITIONAL 3-MINUTE PASSENGER LOADING FOR STUDENT DROP-OFF/PICK-UP ADJACENT TO GRANGER JR. HIGH SCHOOL LOCATED AT 2101 GRANGER AVENUE WHEREAS, the Principal of Granger Jr. High School, has requested changes to curbside parking on the eastside of Granger Avenue adjacent to the school to provide additional passenger loading for student drop-off/pick-up to reduce congestion, minimizing double-parking, and parking in red curb zones, and to enhance safety; and WHEREAS, after conducting an inspection and review during peak periods, staff recommends changes to curbside parking to extend the existing 180-foot passenger loading zone an additional 140 feet to the south with associated signage to reduce congestion, minimizing double-parking, and parking in red curb zones; and WHEREAS, on March 9, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to extend the existing 180-foot passenger loading zone an additional 140 feet to the south with associated signage that reads "Passenger Loading Zone — 3 Minute Parking Only - Times Enforced when School is in Session". NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of 140 feet of additional 3-minute passenger loading for student drop-off/pick-up with associated signage that reads "Passenger Loading Zone — 3 Minute Parking Only — Times Enforced when School is in Session" adjacent to Granger Jr. High School located at 2101 Granger Avenue to reduce congestion, minimizing double-parking, and parking in red curb zones, and to enhance safety. PASSED and ADOPTED this 19th day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor 120 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 121 The following page(s) contain the backup material for Agenda Item: Warrant Register #37 for the period of 03/09/16 through 03/15/16 in the amount of $2,592,771.47. (Finance) 121 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #37 for the period of 03/09/16 through 03/15/16 in the amount of $2,592,771.47. (Finance) PREPARED BY: ;K. Apalategui PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/09/16 through 03/15/16. DEPARTMENT: Finlitis an y APPROVED BY:t4 Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor City of San Diego M A Stevens Construction Western Rim Constructors Public Emp Ret System Check/Wire 322336 322400 322469 3092016 FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $2,592,771.47 Amount Explanation 58,705.45 Dispatch Services / Jul -Sep 2016 d Fire 190,349.02 Library Remodel Project 388,883.86 Kimball and El Toyon Projects 348,176.66 Service Period 2/16/16 - 2/29/16 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $2,592,771.47 BOARD 1 COMMISSION RECOMMENDATION: N/A Finance MIS ATTACHMENTS: Warrant Register #37 122 of 221 PAYEE CITY OF SAN DIEGO 3M 49ER COMMUNICATIONS INC ACME SAFETY & SUPPLY CORP AEP CALIFORNIA LLC AETNA RESOURCES FOR LIVING ALDEMCO ALIGNMENT EXPRESS ALL FRESH PRODUCTS ARCO BUSINESS SOLUTIONS ASSI SECURITY INC AT&T ATKINS NORTH AMERICA INC AUSTIN DOORS BANC OF AMERICA BOOT WORLD BRIAN COX MECHANICAL INC BROADWAY AUTO ELECTRIC BROADWAY AUTO GLASS CAL UNIFORMS INC CALIFORNIA COMMERCIAL SECURITY CEB CHILDREN'S HOSPITAL CLEAN HARBORS CLF WAREHOUSE COMMERCIAL AQUATIC SERVICE INC CORNEJO. J COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CPOA CYNTHIA TITGEN CONSULTING INC DANIELS TIRE SERVICE DATA TICKET INC DEPT OF JUSTICE DIAZ, E DION INTERNATIONAL TRUCK INC DOKKEN ENGINEERING DRACO TRUCKS & EQUIPMENT INC DUNBAR ARMORED INC DUNBAR ARMORED INC ENTERPRISE FLEET MANAGEMENT FIRE ETC FIRE SERVICE SPECIF & SUPPLY FRANK TOYOTA GOLDEN WEST COLLEGE GOVERNMENTJOBS COM INC WARRANT REGISTER #37 3/15/2016 DESCRIPTION DISPATCH SERVICES / JUL-SEP 2016 / FIRE WHELEN/JUSTICE MOUNTING ASSEMBLY/PD BENDIX KING RADIO MICROPHONE / FIRE 5- 30X36 ENG GRADE ALUM / PW AEP-MISC PC DIAGNOSE / PD EMP ASSISTANCE PROGRAM/MAR 2016 CONSUMABLES- NUTRITION CENTER PARTS - DAYTON U BOLT KIT CONSUMABLES- NUTRITION CENTER FUEL FOR CITY FLEET CITY WIDE SECURITY REPAIRS PHONE SERVICES / 1/13/16 - 2/12/16 FY 2016 SEWER SERVICES CITY WIDE ROLL UP DOOR SERVICES CAT LOADER EQUIP LEASE PMT 3/24/16 MOP#64096 SAFETY APPAREL CITY WIDE HVAC MOP#72447 AUTO SUPPLIES WINDSHIELD GREEN TINT / PW A2874 GOLD PLATE CROSSED BUGLES REPLACEMENT & INSTALLATION OF DOOR / PW CA GOV TORT LIABILITY AUTO UPDATE FORENSIC SERVICES / POLICE HOUSEHOLD HAZARDOUS WASTE CLAMP / PW 116-0043 / CHEMICALS FOR POOL / PW REIMB: 24 HR PERISHABLE SKILLS RECORDING DOCUMENTS/HOUSING SHARE OF PC REVENUE - FEB 2016 MAIL PROCESSING SERVICES / JAN 2016 INTERNET SERVICE / MARCH 2016 TUITION: PITCHESS MOTION/PD RISK MANAGMENT CONSULTANT SVCS SUPPLIES / PW APPEALS & ON-LINE ACCESS / FEB 2016 / NS NEW EMP FINGERPRINT TEST/JAN 2016 REIMB: FIREHOUSE CONFERENCE BELT FAN/PW PLAZA BLVD. PROJECT GASKET, EXH / PW ARMORED SERVICES / MARCH 2016 ARMORED SERVICES / JAN - FEB 2016 ENTERPRISE FLEET LEASE MANAGEMENT PRO WARRINGTON STATION BOOTS / FIRE SERVICE WORK ON RESCUE TOOLS / FIRE SWITCH ASSY BACK / PW TUITION: SUPERVISORY COURSE/PD NEOGOV ANNU NI HR 123 of 221 1/4 CHK NO DATE AMOUNT 322336 3/14/16 58,705.45 322337 3/15/16 19,260.00 322338 3/15/16 481.84 322339 3/15/16 568.44 322340 3/15/16 946.30 322341 3/15/16 805.50 322342 3/15/16 4,986.25 322343 3/15/16 1,640.85 322344 3/15/16 935.92 322345 3/15/16 26,024.05 322346 3/15/16 1,420.00 322347 3/15/16 7,427.31 322348 3/15/16 1,485.00 322349 3/15/16 1,092.24 322350 3/15/16 3,077.02 322351 3/15/16 375.00 322352 3/15/16 218.00 322353 3/15/16 654.00 322354 3/15/16 240.40 322355 3/15/16 442.37 322356 3/15/16 6,891.64 322357 3/15/16 217.12 322358 3/15/16 2,440.00 322359 3/15/16 747.00 322360 3/15/16 158.68 322361 3/15/16 2,138.44 322362 3/15/16 102.90 322363 3/15/16 20.00 322364 3/15/16 12,578.50 322365 3/15/16 1,406.24 322366 3/15/16 174.00 322367 3/15/16 190.00 322368 3/15/16 2,775.00 322369 3/15/16 4,963.18 322370 3/15/16 3,472.05 322371 3/15/16 772.00 322372 3/15/16 45.00 322373 3/15/16 218.90 322374 3/15/16 11,095.27 322375 3/15/16 107.88 322376 3/15/16 220.75 322377 3/15/16 398.88 322378 3/15/16 14,516.51 322379 3/15/16 261.60 322380 3/15/16 1,293.88 322381 3/15/16 54.60 322382 3/15/16 254.00 322383 3/15/16 9,400.00 PAYEE GRAINGER HANDCUFF WAREHOUSE HDL COREN & CONE HINDERLITER DE LLAMAS & ASSOC HONEYWELL INTERNATIONAL INC HUDSON SAFE T LITE RENTALS HUNTER'S NURSERY INC HYDRO SCAPE PRODUCTS INC INNOVATIVE CONSTRUCTION KNOX ATTORNEY SERVICE INC KNOX ATTORNEY SERVICE INC KTU&A LANGUAGE LINE SERVICES LASER SAVER INC LINE X SAN DIEGO LOPEZ, T M A STEVENS CONSTRUCTION INC MAN K9 INC MASON'S SAW MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MELLADO DESIGNS METRO AUTO PARTS DISTRIBUTOR MEYERS NAVE MOSSY NISSAN MTS NATIONAL CITY CHAMBER NATIONAL CITY TROPHY O'REILLYAUTO PARTS ORIENTAL TRADING COMP LLC PACIFIC AUTO REPAIR PADRE JANITORIAL SUPPLIES PCS MOBILE PECK, B PENSKE FORD POWERSTRIDE BATTERY CO INC PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY PUBLIC AGENCY TRAINING COUNCIL RDO EQUIPMENT CO RIVERSIDE COUNTY SHERIFF DEPT ROADONE RON BAKER CHEVROLET SAFEWAY SIGN COMPANY SAFRAN MORPHOTRUST SAM'S ALIGNMENT SERVICE SAN DIEGO FRICTION PRODUCTS b ' S WARRANT REGISTER #37 3/15/2016 DESCRIPTION RESTORATION DEHUMIDIFIER / PW BLACK FINISH HANDCUFFS / POLICE CONTRACT SVC PROPERTY TAX CONTRACT SVC - SALES TAX 1ST QTR INV5234984499/5234851675 / BUILDING REPAIRS MESH FLAG WITH DOWEL / PW MOP#45719 HORTICULTURAL ITEMS E-Z REACHER / NSD KIMBALL PARK IMP. PROJECT LEGAL SVCS / OPPOSITION SERVED 2/10/16 LEGAL SVCS / OPPOSITION FILED 2/10/16 NC DOWNTOWN SPECIFIC PROJECT LANGUAGE LINE INTERPRETATION SERVICES MOP 45725. INK CARTRIDGES / POLICE 3 WEATHER TECH FLOOR LINERS TRANSLATION SERVICES / 2/29/2016 LIBRARY REMODEL PROJECT K9 MONTHLY MAINTENANCE TRAINING/PD MOP#45729 SMALL TOOLS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS POLO SHIRTS / HOUSING MOP#75943 AUTO PARTS LABOR RELATIONS/NEG SVC OIL CHANGE PACKAGE / PW MTS TROLLEY FLAGGER SERVICE / NSD NC TOURISM MARKETING - JAN 2016 MOP#66556 BUILDING SUPPLIES MOP#75877 AUTO PARTS CRAFT SUPPLIES / COMM SVCS SMOG CERTIFICATION/REPAIRS JANITORIAL SUPPLIES- NUTRITION KINGSTON 4GB MEMORY / MIS SUBSISTENCE: FIELD TRAINING OFFICER/PD MOP#49078 AUTO PARTS / PW MOP#67839 AUTO PARTS / PW MOP#45707 SUPPLIES / PW PD UPGRADES PROJECT MOP#45742 LAUNDRY SERVICES / NSD TUITION: ARMORER COURSE/PD J/POLE 6' / PW TUITION: FIELD TRAINING OFFICER/PD MOP 75948 TOWING SVC / PD MOP#45751 AUTO PARTS STREET SIGNS / PW NEW EMP FINGERPRINT TEST/JAN 2016 MOP#72442 AUTO EQUIPMENT FITTING / PW 124 of 221 2/4 CHK NO DATE AMOUNT 322384 3/15/16 4,064.35 322385 3/15/16 440.00 322386 3/15/16 2,640.00 322387 3/15/16 3,209.79 322388 3/15/16 3,036.66 322389 3/15/16 298.66 322390 3/15/16 51.52 322391 3/15/16 405.64 322392 3/15/16 38,213.25 322393 3/15/16 62.25 322394 3/15/16 62.25 322395 3/15/16 6,770.00 322396 3/15/16 76.67 322397 3/15/16 836.22 322398 3/15/16 324.65 322399 3/15/16 70.00 322400 3/15/16 190,349.02 322401 3/15/16 1,170.00 322402 3/15/16 152.82 322403 3/15/16 246.60 322404 3/15/16 140.00 322405 3/15/16 317.52 322406 3/15/16 1,214.14 322407 3/15/16 10,494.00 322408 3/15/16 75.97 322409 3/15/16 124.61 322410 3/15/16 23,951.10 322411 3/15/16 20.44 322412 3/15/16 920,23 322413 3/15/16 478.09 322414 3/15/16 413.96 322415 3/15/16 498.72 322416 3/15/16 119.90 322417 3/15/16 640.00 322418 3/15/16 158.99 322419 3/15/16 163.45 322420 3/15/16 848.31 322421 3/15/16 13,589.82 322422 3/15/16 707.55 322423 3/15/16 475.00 322424 3/15/16 99.25 322425 3/15/16 180.00 322426 3/15/16 2,000.00 322427 3/15/16 781.61 322428 3/15/16 6,208.59 322429 3/15/16 50.00 322430 3/15/16 63.00 322431 3/15/16 36.66 3/4 PAYEE SAN DIEGO PET SUPPLY SAN DIEGO SUPERIOR COURT SAN DIEGO UNION TRIBUNE SAN DIEGO UNION TRIBUNE SANCHEZ, E SASI SDG&E SDLSA SEAPORT MEAT COMPANY SHAPE UP STUDIO SMART & FINAL SOLAR CITY SOUTH BAY FENCE INC SOUTH COAST EMERGENCY SOUTHERN CALIF TRUCK STOP SOUTHWEST SIGNAL SERVICE SOUTHWEST SIGNAL SERVICE SPARKLETTS STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TASER INTERNATIONAL INC THE BANK OF NEW YORK MELLON THE HOME DEPOT CREDIT SERVICES THE LIGHTHOUSE INC U S BANK U S HEALTHWORKS UNITED RENTALS UNITED ROTARY BRUSH CORP V & V MANUFACTURING VALLEY INDUSTRIAL SPECIALTIES VCA EMERGENCY ANIMAL HOSPITAL VCA MAIN ST ANIMAL HOSPITAL VERIZON WIRELESS VILLARIASA, S VISTA PAINT WEST COAST ARBORISTS, INC. WESTERN RIM CONSTRUCTORS INC WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY WILSON, R 3M ABLE PATROL & GUARD AMAZON AMERICAN LIBRARY ASSOC BAKER & TAYLOR BRODART CO CALIFONIA PUBLIC LIBRARY �•1 I+ • • =FY!* 'CAI I F,O R.NJ A ,+-4€ NA. 640,fter WARRANT REGISTER #37 3/15/2016 DESCRIPTION MOP 45753 K-9 FOOD - PD AUDIO TRANSCIPTION/PHOTOCOPIES LEGAL PUBLIC NOTICE / HOUSING LEGAL NOTICES ADVERTISING RE!MB: FIRE INSPECTOR 2D PROCESSING FEES FOR PARTICIPANTS GAS & ELECTRIC UTILITIES ADOBE WEBINAR / CITY ATTORNEY'S OFFICE FOOD / NUTRITION CENTER GYM EQUIPMENT ORIENTATION MOP 45756 MISC SUPPLIES/PD REFUND: PERMIT #74562; 625 Q AVE CITY WIDE FENCE REPAIRS REGULATOR ELECTRIC LH RR / PW MOP#45758 OIL AND GAS / PW LIBRARY LIGHTING / PW INTERSECTION MAINTENANCE / PW WATER / NUTRITION CENTER IX500 SCANSNAP / MIS WATER SERVICE UTILITIES CONSUMABLES/FOOD - NUTRITION TUITION: TASER INSTRUCTOR/PD CUSTODIAN FEE 10/01/15-12/31/15 ELECTRIC BLOWER VACUUM / PW MOP#45726 AUTO PARTS CREDIT CARD EXPENSES/CITY ATTORNEY PRE EMP PHYSICAL & VACCINE FORKLIFT RENTAL / PW STREET SWEEPER REPAIRS / PW BADGE REPAIRS / POLICE MOP#46453 SUPPLIES / PW STRAY ANIMAL VET CARE / POLICE K9 VET CARE / POLICE CELLULAR SERVICE / 1/05/16 - 2/04/16 SUBSISTENCE: SUPERVISORY COURSE / PD MOP 68834 MISC PAINT SUPPLIES/NSD CONTRACTING SERVICES -TREE TRIMMING / PW KIMBALL AND EL TOYON PROJECT MOP#63850 SUPPLIES / PW MOP#45763 AUTO PARTS / PW ED REIMBURSEMENT SERVICE AGREEMENT - SELFCHECK / LIBRARY SECURITY GUARD SERVICE / LIBRARY BOOKS - LIBRARY BOOKMARKS / LIBRARY BOOKS- LIBRARY BOOKS - LIBRARY LIBRARY BOAR I EMBERSHIP 125 of 221 CHK NO DATE AMOUNT 322432 3/15/16 304.69 322433 3/15/16 73.50 322434 3/15/16 661.40 322435 3/15/16 502.60 322436 3/15/16 254.82 322437 3/15/16 311.50 322438 3/15/16 41,575.03 322439 3/15/16 15.00 322440 3/15/16 1,318.66 322441 3/15/16 360.00 322442 3/15/16 50.86 322443 3/15/16 250.69 322444 3/15/16 232.74 322445 3/15/16 430.18 322446 3/15/16 126.36 322447 3/15/16 19,063.46 322448 3/15/16 8,687.48 322449 3/15/16 43.59 322450 3/15/16 2,457.88 322451 3/15/16 140.10 322452 3/15/16 6,025.85 322453 3/15/16 435.00 322454 3/15/16 300.00 322455 3/15/16 154.32 322456 3/15/16 88.29 322457 3/15/16 3.191.42 322458 3/15/16 738.00 322459 3/15/16 1,173.36 322460 3/15/16 727.36 322461 3/15/16 1,219.77 322462 3/15/16 71.84 322463 3/15/16 1,127.14 322464 3/15116 711.94 322465 3/15/16 945.58 322466 3/15/16 1,280.00 322467 3/15/16 937.70 322468 3/15/16 6,771.60 322469 3/15/16 388,883.86 322470 3/15/16 688.68 322471 3/15/16 29.32 322472 3/15/16 400.00 322473 3/15/16 7,029.40 322474 3/15/16 3,084.50 322475 3/15/16 789.04 322476 3/15/16 33.30 322477 3/15/16 855.99 322478 3/15/16 1,295.40 322479 3/15/16 100.00 4/4 PAYEE GRASS ROOTS PRESS MC GRAW HILL EDUCATION INC MIDWEST TAPE MONARCH COIN & SECURITY INC SIRSIDYNIX 774271 STAPLES BUSINESS ADVANTAGE U S POSTMASTER UNIVERSITY OF CALIFORNIA PRESS SDG&E WIRED PAYMENTS TRISTAR RISK MANAGEMENT PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period Start Date 6 3/1/2016 \` ; 411 COR ' A'F r. WARRANT REGISTER #37 3/15/2016 DESCRIPTION BOOKS FOR THE LITERACY COLLECTION BOOKS FOR THE LITERACY COLLECTION DVD'S/AUDIO BOOKS - LIBRARY RESTROOM TOKENS / LIBRARY SIRSIDYNIX AUTOMATION SYSTEM / LIBRARY MOP #45704 - SUPPLIES / LIBRARY POSTAGE FOR OVERDUE NOTICES / LIBRARY MEMBERSHIP / LIBRARY GAS AND ELECTRIC UTILITIES / S A FEBRUARY 2016 WC REPLENISHMENT SERVICE PERIOD 02/16/16 - 02/29/16 Start Date End Date 3/9/2016 3/15/2016 End Date Check Date 3/14/2016 3/23/2016 CHK NO DATE AMOUNT 322480 3/15/16 634.84 322481 3/15/16 1,783.31 322482 3/15/16 1,023.25 322483 3/15/16 42.00 322484 3/15/16 17,220.23 322485 3/15/16 446.61 322486 3/15/16 98.00 322487 3/15/16 149.00 322488 3/15/16 213.88 A/P Total 1,052,511.54 257064 3/10/16 49,782.03 3092016 3/9/16 348,176.66 6,336.00 1,135,965.24 GRAND TOTAL $2,592,771.47 126 of 221 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. ?4,4e4--- MARK ROBEI TS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 19ti' OF APRIL, 2016. AYES NAYS ABSENT 127 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 128 The following page(s) contain the backup material for Agenda Item: Warrant Register #38 for the period of 03/16/16 through 03/22/16 in the amount of $355,000.39. (Finance) 128 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #38 for the period of 03/16/16 through 03/22/16 in the amount of $355,000.39. (Finance) PREPARED BY: 1K. Apalategui DEPARTMENT: Financ PHONE: 619-336-4572 APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/16/16 through 03/22/16. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Kinsman Construction Inc 322527 108,415.23 Police Dept. Building Project Project Professionals Corp 322553 51,354.51 12th St. & D Ave Project SDG&E 322572 61,241.69 Gas & Electric Utilities FINANCIAL STATEMENT: ACCOUNT NO. Reimbursement total $355,000.39 APPROVED: ` (4, (C Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $355,000.39 BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #38 129 of 221 1/3 PAYEE KONICA MINOLTA AFLAC ASSI SECURITY INC BAVENCOFF JR, D BOCKS AWARDS INC BOOT WORLD BRIAN COX MECHANICAL INC CA DEP OF PUBLIC HEALTH CAVENAUGH & ASSOCIATES CITY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CPOA DEPARTMENT OF MOTOR VEHICLES DIGITAL COMBUSTION INC DURON,C E2 MANAGE TECH INC EDWARD PROFESSIONAL ADVISORS EQUIFAX INFORMATION SVCS EXPERLAN EXPRESS PIPE AND SUPPLY CO INC FEDEX FELLOWS, M FIT TO WORK INC GEORGE H WATERS NUTRITION CTR GEOSYNTEC CONSULTANTS INC GORDON, J GORMSEN APPLIANCE CO GOVERNMENT FINANCE GRAI NGER GRANICUS INC GTC SYSTEMS INC HERNANDEZ, R HYDRO SCAPE PRODUCTS INC IRON MOUNTAIN JJJ ENTERPRISES RIMICCI, K KINSMAN CONSTRUCTION INC KONICA MINOLTA LASER SAVER INC LIEBERT CASSIDY WHITMORE LOZANO, M MACHADO, A MAINTEX INC MASON'S SAW MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS cAoF %Rlii4 A CIT WARRANT REGISTER #38 3/22/2016 DESCRIPTION COPIER EQUIPMENT LEASE AFLAC ACCT BDM36 / APRIL 2016 CITY WIDE SECURITY REPAIRS REIMB: ANNUAL CHIA CONFERENCE/PD SHADOWBOX WITH ROYAL BLUE EDGE / PD MOP#64096 SAFETY APPAREL CITY WIDE HVAC CERTIFICATION RENEWAL/G IBARRA TUITION: DUI SEMINAR SFST/PD CONTRACT SERVICES / FIRE STORMWATER SHARED COST SVC REGIONAL COMMUNICATIONS SYSTEMS INTERNET SERVICE / FEB 2016 ANNUAL MEMBERSHIP/D ESPIRITU 2016 CA VEHICLE CODE BOOKS FIRE STUDIO SOFTWARE TRAINING / DIAZ ED REIMBURSEMENT 2020 HOOVER UST PROJECT TUITION: 2016 TEAM BLDG / PD EQUIFAX SERVICES / S8 CREDIT CHECKS/INVESTIGATIONS- PD PLUMBING PARTS & MATERIALS SPECIAL DELIVERY CHGS/ HR REIMB: APA MEMBERSHIP ERGONOMIC EVALUATION & REPORT NH COUNCIL BREAKFAST PARADISE CREEK PROJECT REIMB: ANIMAL CARE CONFERENCE/PD CITY WIDE APPLIANCE REPAIRS MEMBERSHIP RENEWALS/FINANCE MOP#65179 SUPPLIES / PW GRANICUS WEBCASTING 3/1/16 -3/31/16 NETWORK ENGINEERING SERVICES FY16 REIMB: LICENSE RENEWAL MOP#45720 SUPPLIES 1 PW RECORDS/DOCUMENT STORAGE CITY WIDE FIRE AND SECURITY ALARM REFUND: PARKING CITATION POLICE DEPT. BUILDING PROJECT COPIER EQUIPMENT LEASE / 2/1/16-2/29/16 MOP 45725 PRINTER REPAIR/FINANCE FIRE PAYROLL FLSA AUDIT SUBSISTENCE: DUI SEMINAR / PD REFUND: PARKING CITATION JANITORIAL SUPPLIES -FACILITIES REPAIRS AND PURCHASES OF SAWS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIN 130 of 221 CHK NO DATE AMOUNT 322489 3/22/16 1,898.60 322490 3/22/16 579.40 322491 3/22/16 235.00 322492 3/22/16 364.77 322493 3/22/16 239.97 322494 3/22/16 116.62 322495 3/22/16 186.00 322496 3/22/16 225.00 322497 3/22/16 558.00 322498 3/22/16 325.00 322499 3/22/16 18,303.00 322500 3/22/16 7,810.00 322501 3/22/16 114.12 322502 3/22/16 470.00 322503 3/22/16 203.98 322504 3/22/16 1,370.00 322505 3/22/16 104.00 322506 3/22/16 5,637.11 322507 3/22/16 4,690.00 322508 3/22/16 51.40 322509 3/22/16 99.00 322510 3/22/16 44.59 322511 3/22/16 21.20 322512 3/22/16 295.00 322513 3/22/16 426.25 322514 3/22/16 1,062.50 322515 3/22/16 3,235.36 322516 3/22/16 74.29 322517 3/22/16 706.32 322518 3/22/16 745.00 322519 3/22/16 751.52 322520 3/22/16 1,477.35 322521 3/22/16 585.00 322522 3/22/16 73.52 322523 3/22/16 666.73 322524 3/22/16 157.00 322525 3/22/16 330.00 322526 3/22/16 90.00 322527 3/22/16 108,415.23 322528 3/22/16 4,335.92 322529 3/22/16 416.79 322530 3/22/16 963.00 322531 3/22/16 640.00 322532 3/22/16 70.00 322533 3/22/16 685.23 322534 3/22/16 945.61 322535 3/22/16 6,529.50 322536 3/22/16 2,721.03 322537 3/22/16 1,918.62 2/3 PAYEE METRO AUTO PARTS DISTRIBUTOR METRO FIRE & SAFETY MORRISON, R MOSSY NISSAN MULDERIG, S NAGLE, D NATIONAL CREDIT REPORTING O'REILLY AUTO PARTS ORKIN PALOMAR COLLEGE FOUNDATION PEACE OFFICERS RESEARCH PET EMERGENCY & SPCIALTY PORAC LEGAL DEFENSE FUND PRO BUILD PROGRESSIVE ELECTRONICS PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL RIVERSIDE COUNTY SHERIFF DEPT RIVERSIDE COUNTY SHERIFF DEPT RODRIGUEZ, G RODRIGUEZ, M ROJAS, R S D COUNTY SHERIFF'S DEPT SAN BERNARDINO CNTY SHERIFF'S SAN DIEGO COUNTY SAN DIEGO GAS & ELECTRIC SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO REGIONAL SAN DIEGO REGIONAL SAN DIEGO REGIONAL PUBLIC SDG&E SHANAHAN, M SMART & FINAL SOUTH BAY MOTORSPORTS SOUTHERN CALIF TRUCK STOP STANICH, C STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY TOM MOYNAHAN TOPECO PRODUCTS U S BANK UNDERGROUND SERVICE ALERT UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VALLEY POWER SYSTEMS INC a CAUFORN.JA - NATIONAL:VITT --A4 `- ZN'CbapoRLTEU WARRANT REGISTER #38 3/22/2016 DESCRIPTION MOP#75943 AUTO PARTS FIRE EXTINGUISHER SYSTEM REIMB: FRAMES FOR PROCLAMATIONS PLUG SPARK / PW REIMB: CPR TRAINING LUNCH SUBSISTENCE: 24 HR PERISHABLE SKILLS CREDIT REPORTING / S8 MOP#75877 AUTO PARTS CITY WIDE PEST MAINTENANCE / PW ENTRANCE TO JOB FAIR / POLICE PORAC - INS/WORKERS COMP ANIMAL CONTROL EXAM LEGAL DEFENSE FUND / POLICE MOP#45707 SUPPLIES REPLACEMENT TRUNK VAULT 1 PW 12TH ST. & D AVE. PROJECT MOP#45742 LAUNDRY SERVICES NATIONAL CITY LIBRARY PROJECT PUBLIC WORKS YARD PROJECT TUITION: 24 HR PERISHABLE SKILLS/PD TUITION: 24 HR PERISHABLE SKILLS/PD REFUND: PARKING CITATION SUBSISTENCE: 2016 SD POLICE WORKSHOP REIMB: CHAPLAIN COURSE / PD SDCO RANGE USE / POLICE TUITION: CERTIFIED MOTORCYCLE INSTRUCTOR WITNESS PROTECTION COURSE / PD PROPERTY TAXES 1ST INSTALLMENT 106 REGIONAL ACADEMY UNITS/PD TUITION: CPR TUITION PAYMENT/PD TUITION: CPR TUITION PAYMENTIPD TUITION: CRIME & INTELLIGENCE/PD TUITION: MEDIA RELATIONS/PD PETTY CASH FUND/PD GAS & ELECTRIC UTILITIES SUBSISTENCE: CERT MOTORCYCLE COURSE/PD MOP 45756 MISC SUPPLIES/COMM SVC R & M CITY VEHICLES MOP#45758 OIL / PW SUBSISTENCE: 24 HR PERISHABLE SKILLS / PD MOP 45704. OFFICE SUPPLIES / PD WATER SERVICE UTILITIES MOP 45737 TOWING SVC/PD MOP 63849 MISC SUPPLIES/FIRE CREDIT CARD EXPENSES/PW UNDERGROUND SERVICE ALERT STREET SWEEPER REPAIRS MOP#46453 SUPPLIE / PW COOLANT SENS CHK NO DATE AMOUNT 322538 3/22/16 514.85 322539 3/22/16 395.00 322540 3/22/16 45.34 322541 3/22/16 383.04 322542 3/22/16 88.06 322543 3/22/16 384.00 322544 3/22/16 11.85 322545 3/22/16 388.85 322546 3/22/16 416.50 322547 3/22/16 75.00 322548 3/22/16 110.00 322549 3/22/16 52.00 322550 3/22/16 148.50 322551 3/22/16 520.10 322552 3/22/16 82.16 322553 3/22/16 51,354.51 322554 3/22/16 448.49 322555 3/22/16 5,232.50 322556 3/22/16 4,528.82 322557 3/22/16 160.00 322558 3/22/16 160.00 322559 3/22/16 25.00 322560 3/22/16 402.30 322561 3/22/16 1,311.22 322562 3/22/16 500.00 322563 3/22/16 1,159.00 322564 3/22/16 150.00 322565 3/22/16 520.93 322566 3/22/16 483.00 322567 3/22/16 69.00 322568 3/22/16 46.00 322569 3/22/16 622.00 322570 3/22/16 295.00 322571 3/22/16 8.00 322572 3/22/16 61,241.69 322573 3/22/16 1,280.00 322574 3/22/16 48.42 322575 3/22/16 470.02 322576 3/22/16 34.96 322577 3/22/16 384.00 322578 3/22/16 1,661.47 322580 3/22/16 15,024.72 322581 3/22/16 200.00 322582 3/22/16 30.56 322583 3/22/16 843.63 322584 3/22/16 184.50 322585 3/22/16 1,431.40 322586 3/22/16 498.07 322587 3/22/16 3,419.90 A 3/3 PAYEE VISTA PAINT WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WILLY'S ELECTRONIC SUPPLY YBARRA, A SECTION 8 HAPS PAYMENTS N TI0 NPAL CITY nit OrCORI ORATE l WARRANT REGISTER #38 3/22/2016 DESCRIPTION MOP 68834 PAINT SUPPLIES/NSD JANITORIAL SUPPLIES-PW CLEAR INVESTIGATIVE DATABASES MOP 45763 MISC SUPPLIES/FIRE SUBSISTENCE: TASER INSTRUCTORIPD Start Date End Date 3/16/2016 3/22/2016 CHK NO DATE AMOUNT 322588 3/22/16 480.56 322589 3/22/16 3,001.68 322590 3/22/16 473.49 322591 3/22/16 471.17 322592 3/22/16 192.60 A!P Total 344,427.39 10,573.00 GRAND TOTAL $ 355,000.39 132 of 221 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. G 4( MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 19th OF APRIL, 2016. AYES NAYS ABSENT 133 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 134 The following page(s) contain the backup material for Agenda Item: Public Hearing to consider the adoption of the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2017 through 2021 consisting of the following projects: Plaza Blvd. Widening (NC01), Street Resurfacing (NC03), Traffic 134 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Public Hearing to consider the adoption of the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2017 through 2021 consisting of the following projects: Plaza Blvd Widening (IC01), Street Resurfacing (NC03), Traffic Signal install/Upgrades ( C04) and Citywide Safe Routes to School (NC15). PREPARED BY: Stephen Manganiello PHONE: 619-336-4362 EXPLANATION: See attached. DEPARTMENT: EnaineerinaiPubiuc Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: F'NAL nOPT!ON: L Finance MIS STAFF RECOMMENDATION Hold Public Hearing to consider the adoption of the TransNet Local Strap' Improvement Program of Projects for National City for Fiscal Years 2017 through 2021. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation w/ List of Projects 2. Resolution 135of221 EXPLANATION On November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance). The TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a biennial basis a multi -year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds. Local agencies receiving TransNet funds are required to update their portion of the TransNet Local Street Improvement Program of Projects every two years. Based on the estimate of annual TransNet local street improvement revenues for Fiscal Years 2017 through 2021 provided by SANDAG, staff proposes the following five --year program: Project Name (ID) I Project No. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Plaza Boulevard Widening (NC01) 6569 $400,000 $500,000 $0 $0 $0 Street Resurfacing (NC03) 6035 $200,000 $300,000 $700,000 $800,000 $1,100,000 Traffic Signal Install/Upgrades (NC04)* 6558 $216,000 $71,000 $28,000 $86,000 $138,000 Citywide Safe Routes to School (NC15) 6166 $200,000 $200,000 $400,000 $400,000 $400,000 DRAFT TransNet Revenue Forecast (SANDAG - revised 2/2/2016) Total (est.) $1,016,000 $1,071,000 $1,128,000 $1,286,000 $1,638,000 * $8,000 from NC04 will be programmed annually to satisfy National City's fair -share contribution to the Regional Arterial Management System (RAMS). If the above list of projects programmed to receive TransNet local streets funding for fiscal years 2017 through 2021 is adopted by City Council, SANDAG staff will program these projects into the 2016 Regional Transportation Improvement Program (RTIP) for SANDAG Board review. 136 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 137 The following page(s) contain the backup material for Agenda Item: Public Hearing of the City Council of the City of National City to consider amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 137 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. [ ITEM TITLE: Public Hearing of the City Council of the City of National City to consider amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code Section 66017, proposing to increase the TDIF by 2%, as required by SANDAG, resulting in the fee adjusting from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016j PREPARED BY; [Stephen Manganiello[ PHONE: 819-336-43321 EXPLANATION: [See attached. DEPARTMENT: j Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. 1 ]NIA[ ENVIRONMENTAL REVIEW: [NI ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: APPROVED: APPROVED: 1 Finance MIS STAFF RECOMMENDATION: ]Hold public hearing to consider amending the previously adopted TGIF schedule and annual adjustment to the TDIF. BOARD 1 COMMISSION RECOMMENDATION: [NIA] ATTACHMENTS: 11. Explanation 2. Transportation Impact Fee Program Report (on file at City Clerk's Office 138 of 221 Explanation On April 1, 2008, to satisfy the requirements of the TransNet Regional Transportation Congestion Improvement Program (RTCIP) for receipt and expenditure of TransNet funds, City Council adopted Ordinance No. 2008-2310 amending Title 4 of the National City Municipai Code by adding Chapter 4.52 "Establishing and Approving a Transportation Development Impact Fee for Capital Improvement Projects Necessary to Maintain Acceptable Levels of Traffic and Transportation Service Within the City". The TransNet Extension Ordinance requires that the RTCIP transportation mitigation fee charged by local jurisdictions be adjusted every year on July 1 in order to maintain the purchasing power of the program for improvements to the Regional Arterial System. On February 26, 2016 the SANDAG Board of Directors approved a 2 percent adjustment to the RTCIP, raising the minimum fee from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016. Per the RTCIP, local agencies are required to implement the annual fee adjustment set by SANDAG. Failure to do so will result in loss of TransNet funding for improvements to local streets. If adopted by City Council, the new fee would go into effect on July 1, 2016. A copy of the City's Transportation Impact Fee Program and fee schedule is available at the City Clerk's Office. Public notice was provided by the City Clerk's Office in accordance with Government Code Section 66017 139 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 140 The following page(s) contain the backup material for Agenda Item: An ordinance of the City Council of the City of National City Amending Chapter 10.53 of the National City Municipal Code pertaining to Regulations for Use of Skateboard Parks. (City Attorney) 140 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: An ordinance of the City Council of the City of National City Amending Chapter 10.53 of the National City Municipal Code pertaining to Regulations for Use of Skateboard Parks. PREPARED BY: Nicole Pedone PHONE: EXPLANATION: Ext. 4221 DEPARTMENT: APPROVED BY: NCMC Chapter 10.53, Regulation for use of Skateboard Parks, is being amended in response to AB1146, new legislation related to recreational safety effective January 1, 2016 which amended Section 115800 of the California Health and Safety Code. The revisions maintain the City's immunities and protect the City from any claims arising from the use of public skateboard parks. Chapter 10.53 will be amended to add Section 10.53.015 which defines "other wheeled recreational devices" as any non -motorized devices such as bicycles, scooters, in -line skates, roller skates, or wheelchairs. In addition to skateboards, other wheeled recreational devices will now be allowed to be used at the skateboard park. Protective gear, including a helmet, elbow pads, and knee pads are required to be used when using a skateboard or other wheeled recreational device at the City's skateboard park. Any motorized devices such as motorized vehicles, skateboards, or skates will not be allowed at the skateboard park. Pursuant to the new legislation, a sign will be posted at the skateboard park notifying all persons riding or using the allowable devices in the skateboard park that they must wear a helmet, elbow pads and knee pads and that failure to comply with the law will subject them to citation under NCMC Chapter 10.53. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. I APPROVED: N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: X Finance MIS STAFF RECOMMENDATION: Adopt proposed ordinance. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Strikeout version of Ordinance Proposed Ordinance 141 of 221 142 of 221 Chapter 10.53 REGULATIONS FOR USE OF SKATEBOARD PARKS AMENDED 10.53.010 Purpose. This chapter is adopted pursuant to the city's police powers and California Health and Safety Code Section 115800, and any succeeding or related statutes, for the purpose of protecting the city from claims arising from use of the public skateboard parks. Riding or using a sSkateboarding or other wheeled recreational device at a skateboard park is an inherently dangerous recreational activity, and persons using skateboards or other wheeled recreational devices do so at their own risk. ADDED - 10.53.015 Definitions. For purposes of this Chapter, "other wheeled recreational device" means any of the following non -motorized devices: bicycles, scooters, in -line skates, roller stakes, or wheelchairs. NO CHANGE 10.53.020 Skateboarding prohibited in certain areas. Skateboarding is prohibited in city parks and recreational facilities unless specifically authorized in areas designated by this chapter and as further designated by resolution of the city council. The city designates and maintains as a skateboard park facility that area located within Kimball Park, where the current basketball/tennis courts are sited, and whose boundaries are designated by a fence and sign designating the area as a city skateboard park. AMENDED 10.53.030 Protective gear required. It is unlawful for any person to ride, operate, or use a skateboard or other wheeled recreational device at any skateboard park located on city property unless that person is wearing a helmet, elbow pads, and knee pads (collectively, "safety equipment") in accordance with the safety equipment manufacturer's recommendations. The safety equipment must be in a serviceable condition. AMENDED 10.53.040 Skateboard park prohibited activities. A. The prohibited activities within the premises of any city park, playground, recreational facility, and golf course contained in Section 10.52.010 of this code shall also apply to designated skateboard parks located on city property. B. No person shall engage in any of the following acts within the premises of any designated skateboard park located on city property: 1. Place or use any unauthorized apparatus, pieces of equipment, or obstacles within the skateboard park; 2. Place or use other materials, including, but not limited to, ramps or jumps, within the skateboard park; 3. Ride or use a &skateboard or other wheeled recreational device on wet surfaces; 4. Enter the skateboard park unless actively riding or using a skateboarding or other wheeled recreational device; Page 1 143 of 221 5. Use, consume, or have within his or her custody or control, food or beverages, within the skateboard park; 6. Enter the skateboard park while under the influence of alcoholic beverages or drugs; 7. Use or possess glass containers, bottles, or other breakable glass objects or products within the skateboard park; 8. Use or engage in intimidation, hazing, bullying, pushing or fighting; 9. Ride or use a skateboard or other wheeled recreational device with more than one rider on the skateboard device at any one time; 10. Ride, operate or use any device other than a skateboard or other wheeled recreational device in the skateboard park as permitted herein. Prohibited devices include, but are not limited to any motorized , rollerskatcs, in line skates, bicycles, motorized vehicles, motorized skateboards and or motorized skates. AMENDED 10.53.050 Signs. The director City will post signage at the skateboard park affording reasonable notice that any person riding a skateboard in the skateboard park must wear a helmet, elbow pads, and kneepads, and that any person failing to do so will be subject to citation under this chapter. The signage will state at a minimum the following: SKATEBOARDING OR USE OF NON -MOTORIZED BICYCLES, SCOOTERS, IN -LINE SKATES, ROLLER SKATES. OR WHEELCHAIRS ONLY. THIS SKATEBOARD PARK IS NOT SUPERVISED. SKATEBOARDING OR USE OF A SKATEBOARD PARK IS HAZARDOUS. SKATEBOARD USE AT YOUR OWN RISK. THE NATIONAL CITY MUNICIPAL CODE REQUIRES PERSONS USING THIS SKATEBOARD PARK TO WEAR A HELMET, ELBOW PADS, AND KNEE PADS. NO UNAUTHORIZED APPARATUS, PIECES OF EQUIPMENT, OR OBSTACLES. FAILURE TO COMPLY IS UNLAWFUL AND MAY BE SUBJECT TO CITATION UNDER NCMC CHAPTER 10.53.- NO CHANGE 10.53.060 Violations. Every act prohibited or declared unlawful and every failure to perform an act made mandatory by this chapter shall be prosecuted as a misdemeanor or an infraction as provided in Section 1.20.010 of this code and in accordance with Chapter 1.20 of this code. Page 2 144 of 221 ORDINANCE NO. 2016 — 2412 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING CHAPTER 10.53 OF THE NATIONAL CITY MUNICIPAL CODE PERTAINING TO REGULATIONS FOR USE OF SKATEBOARD PARKS Section 1. Title 10 of the National City Municipal Code is amended by amending the Table of Contents of Chapter 10.53 to read as follows: Chapter 10.53 REGULATIONS FOR USE OF SKATEBOARD PARKS Sections: 10.53.010 Purpose. 10.53.015 Definitions. 10.53.020 Skateboarding prohibited in certain areas. 10.53.030 Protective gear required. 10.53.040 Skateboard Park prohibited activities. 10.53.050 Signs. 10.53.060 Violations. Section 2. That Chapter 10.53 is amended to read as follows: 10.53.010 Purpose. This chapter is adopted pursuant to the city's police powers and California Health and Safety Code Section 115800, and any succeeding or related statutes, for the purpose of protecting the city from claims arising from use of the public skateboard parks. Riding or using a skateboard or other wheeled recreational device at a skateboard park is an inherently dangerous recreational activity, and persons using skateboards or other wheeled recreational devices do so at their own risk. 10.53.015 Definitions. For purposes of this Chapter, "other wheeled recreational device" means any of the following non -motorized devices: bicycles, scooters, in -line skates, roller stakes, or wheelchairs. 10.53.020 Skateboarding prohibited in certain areas. Skateboarding is prohibited in city parks and recreational facilities unless specifically authorized in areas designated by this chapter and as further designated by resolution of the city council. The city designates and maintains as a skateboard park facility that area located within Kimball Park, where the current basketball/tennis courts are sited, and whose boundaries are designated by a fence and sign designating the area as a city skateboard park. 10.53.030 Protective gear required. It is unlawful for any person to ride, operate, or use a skateboard or other wheeled recreational device at any skateboard park located on city property unless that person is wearing a helmet, elbow pads, and knee pads (collectively, "safety equipment") in accordance with the safety equipment manufacturer's recommendations. The safety equipment must be in a serviceable condition. 145 of 221 10.53.040 Skateboard park prohibited activities. A. The prohibited activities within the premises of any city park, playground, recreational facility, and golf course contained in Section 10.52.010 of this code shall also apply to designated skateboard parks located on city property. B. No person shall engage in any of the following acts within the premises of any designated skateboard park located on city property: 1. Place or use any unauthorized apparatus, pieces of equipment, or obstacles within the skateboard park; 2. Place or use other materials, including, but not limited to, ramps or jumps, within the skateboard park; 3. Ride or use a skateboard or other wheeled recreational device on wet surfaces; 4. Enter the skateboard park unless actively riding or using a skateboard or other wheeled recreational device; 5. Use, consume, or have within his or her custody or control, food or beverages, within the skateboard park; 6. Enter the skateboard park while under the influence of alcoholic beverages or drugs; 7. Use or possess glass containers, bottles, or other breakable glass objects or products within the skateboard park; 8. Use or engage in intimidation, hazing, bullying, pushing or fighting; 9. Ride or use a skateboard or other wheeled recreational device with more than one rider on the device at any one time; 10. Ride, operate, or use any device other than a skateboard or other wheeled recreational device in the skateboard park as permitted herein. Prohibited devices include, but are not limited to any motorized vehicles, skateboards, or skates. 10.53.050 Signs. The City will post signage at the skateboard park affording reasonable notice that any person riding a skateboard in the skateboard park must wear a helmet, elbow pads, and kneepads, and that any person failing to do so will be subject to citation under this chapter. The signage will state at a minimum the following: SKATEBOARDING OR USE OF NON -MOTORIZED BICYCLES, SCOOTERS, IN -LINE SKATES, ROLLER SKATES, OR WHEELCHAIRS ONLY. THIS SKATEBOARD PARK IS NOT SUPERVISED. SKATEBOARDING OR USE OF A SKATEBOARD PARK IS HAZARDOUS. USE AT YOUR OWN RISK. THE NATIONAL CITY MUNICIPAL CODE REQUIRES PERSONS USING THIS SKATEBOARD PARK TO WEAR A HELMET, ELBOW PADS, AND KNEE PADS. NO UNAUTHORIZED APPARATUS, PIECES OF EQUIPMENT, OR OBSTACLES. FAILURE TO COMPLY IS UNLAWFUL AND MAY BE SUBJECT TO CITATION UNDER NCMC CHAPTER 10.53. Ordinance No. 2016-2412 2 Amending NCMC Chapter 10.53 April 19, 2016 Regulations for Use of Skateboard Park 146 of 221 10.53.060 Violations. Every act prohibited or declared unlawful and every failure to perform an act made mandatory by this chapter shall be prosecuted as a misdemeanor or an infraction as provided in Section 1.20.010 of this code and in accordance with Chapter 1.20 of this code. PASSED and ADOPTED this 19th day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ordinance No. 2016-2412 3 April 19, 2016 Ron Morrison, Mayor Amending NCMC Chapter 10.53 Regulations for Use of Skateboard Park 147 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 148 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2017 through 2021 consisting of the following projects: Plaza Blvd Widening (NC01), Street Re 148 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 ITEM TITLE: Resolution of the City Council of the City of National City adopting the TransNet Local Street Improvement Program of Projects for National City for Fiscae Yecrs 201 . through a0 1 <at the f Projects rwe ty� a c..0 . ti, Is vu s s Svc. s v�is.v.a uc s of thc following projects: Plaza Blvd Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NCI 5); and authorizing receipt of corresponding TransNet Proposition A Funds. AGENDA ITEM NO. PREPARED BY: Stephen Manganiello PHONE: 336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. 307-0000-3466 APPROVED: Resolution will authorize the receipt of TransNet Proposition A Funds from SANDAG to National City. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD f GUMI IISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation wf List of Projects 2. Resolution 149 of 221 EXPLANATION On November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance). The TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a biennial basis a multi -year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds. Local agencies receiving TransNet funds are required to update their portion of the TransNet Local Street Improvement Program of Projects every two years. Based on the estimate of annual TransNet local street improvement revenues for Fiscal Years 2017 through 2021 provided by SANDAG, staff proposes the following five-year program: Project Name (1D) Project No. FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 Plaza Boulevard Widening (NC01) 6569 $400,000 $500,000 $0 $0 $0 Street Resurfacing (NC03) 6035 $200,000 $300,000 $700,000 $800,000 $1,100,000 Traffic Signal Install/Upgrades (NC04)* 6558 $216,000 $71,000 $28,000 $86,000 $138,000 Citywide Safe Routes to School (NC15) 6166 $200,000 $200,000 $400,000 $400,000 $400,000 DRAFT TransNet Revenue Forecast (SANDAG - revised 2/212016) Total (est.) $1,016,000 $1,071,000 $1,128,000 $1,286,000 $1,638,000 * $8,000 from NC04 will be programmed annually to satisfy National City's fair -share contribution to the Regional Arterial Management System (RAMS). On April 19, 2016, in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31, the City Council of the City of National City held a noticed public hearing that clearly identified the proposed list of projects as summarized above. If the above list of projects programmed to receive TransNet local streets funding for fiscal years 2017 through 2021 is adopted by City Council, SANDAG staff will program these projects into the 2016 Regional Transportation Improvement Program (RTIP) for SANDAG Board review. Appropriations will be requested annually through the Capital Improvement Program budget. It shall be noted that the accompanying Resolution contains provisions required by SANDAG, which have been reviewed and accepted by staff. While one such provision is a "hold harmless" provision, staff has determined that risk to the City is minimal since SANDAG's involvement in National City's TransNet-funded projects is limited to accounting processes and financial audits. 150 of 221 RESOLUTION NO. 2016 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR NATIONAL CITY FOR FISCAL YEARS 2017 THROUGH 2021 CONSISTING OF THE FOLLOWING PROJECTS: PLAZA BLVD WIDENING (NC01), STREET RESURFACING (NC03), TRAFFIC SIGNAL INSTALL/UPGRADES (NC04), AND CITYWIDE SAFE ROUTES TO SCHOOL (NC15). WHEREAS, on November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance); and WHEREAS, the TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a biennial basis a multi -year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds; and WHEREAS, the City of National City was provided with an estimate of annual TransNet local street improvement revenuesforfiscal years 2017 through 2021; and WHEREAS, the City of National City has held a noticed public meeting with an agenda item that clearly identified the proposed list of projects prior to approval of the projects by the City Council in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7of SANDAG Board PolicyNo.31. NOW THEREFORE, BE IT RESOLVED that pursuant to Section 2(C)(1)ofthe TransNetExtension Ordinance, the City of National City certifies that no more than 30 percent of its annual revenues shall be spent on local streetand road maintenance -related projects. BE IT FURTHER RESOLVED that pursuant to Section 4(E)(3) of the TransNet Extension Ordinance, the City of National City certifies that all new projects, or major reconstruction projects, funded by TransNet revenues shall accommodate travel by pedestrians and bicyclists, and that any exception to this requirement permitted underthe TransNet Extension Ordinance and proposed shall be clearly noticed as part of the City of National City's public hearing process. BE IT FURTHER RESOLVED that pursuant to Section 8 of the TransNet Extension Ordinance, the City of National City certifies that the required minimum annual level of local discretionary funds to be expended for street and road purposes will be met throughout the five year period consistent with the most recent Maintenance of Effort Requirements adopted bySANDAG. BE IT FURTHER RESOLVED that pursuant to Section 9Aofthe TransNet Extension Ordinance, the City of National City certifies that it will exact $2,357, plus all applicable annual increases, from the private sector for each newly constructed residential housing unit in that jurisdiction, and shall contribute such exactions to the Regional Transportation Congestion Improvement Program. 151 of 221 Resolution No. 2016 — Page Two BE IT FURTHER RESOLVED that pursuant to Section 13 of the TransNet Extension Ordinance, the City of National City certifies that it has established a separate Transportation Improvement Account for TransNet revenues with interest earned expended only for those purposes for which the funds were allocated. BE IT FURTHER RESOLVED that pursuant to Section 18 of the TransNet Extension Ordinance, the City of National City certifies that each project of $250,000 or more will be clearly designated during construction with TransNetprojectfunding identification signs. BE IT FURTHER RESOLVED that the City of National City does hereby certify that all other applicable provisionsofthe TransNetExtension Ordinance and SANDAG Board Policy No. 031 have been met. BE IT FURTHER RESOLVED that the City of National City agrees to indemnify, hold harmless, and defend SANDAG, the San Diego County Regional Transportation Commission, and all officers and employees thereof against all causes of action or claims related to the City of National City's TransNet funded projects. PASSED and ADOPTED this 19'h day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor 152 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 153 The following page(s) contain the backup material for Agenda Item: A Resolution of the City Council of the City of National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent 153 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: A Resolution of the City Council of the City of National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, purs:.uar.t to National City Municipal Code Section 4.52.100 and consistent with Government Code section 66017, approving an increase in the TDIF by 2%, as required by SANDAG, resulting in the fee adjusting from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016. PREPARED BY: Stephen Manganiello DEPARTMENT: Engineering/Public Works PHONE: 619-336-4382 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. Transportation Impact Fee (TIF) Fund APPROVED: APPROVED: Funds will be deposited into the following Revenue Accounts: 325-00139-3162 and 325-00139-3163 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution amending the previously adopted TDIF schedule and annual adjustment to the TDIF. BOARD / COMMISSION i E OMMENDA`rION: N/A. ATTACHMENTS: 1. Explanation 2. Resolution 154 of 221 Explanation In November 2004, San Diego County voters approved local Proposition A extending the TransNet './6 cent sales tax to fund the region's transportation system for 40 years. As part of Proposition A and the TransNet Extension Ordinance, the Regional Transportation Congestion Improvement Program (RTC1P) was created to ensure that new development directly invests in the region's transportation system to offset the negative impacts of growth on congestion and mobility. One of the requirements of the RTCIP was that by July 1, 2008, each iocal agency must contribute $2,000 from exactions imposed on the private sector for each new residence constructed within each jurisdiction. Failure to do so would result in an agency's Toss of TransNet funding for improvement of local streets. Cities have the authority to impose impact fees under the Mitigation Fee Act contained in California Government Code sections 66000 through 66025. Therefore, on April 1, 2008, to satisfy the requirements of the TransNet RTCIP for receipt and expenditure of TransNet funds, City Council adopted Ordinance No. 2008-2310 amending Title 4 of the National City Municipal Code by adding Chapter 4.52 "Establishing and Approving a Transportation Development Impact Fee for Capital Improvement Projects Necessary to Maintain Acceptable Levels of Traffic and Transportation Service Within the City". The TransNet Extension Ordinance requires that the RTCIP transportation mitigation fee charged by local jurisdictions be adjusted every year on July 1 in order to maintain the purchasing power of the program for improvements to the Regional Arterial System. On February 26, 2016, the SANDAG Board of Directors approved a 2 percent adjustment to the RTCIP, raising the minimum fee from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1,2016. The following su i ii i a ize5 the adjusted i i ai spu, ration Development hTipact Fee (TDIF) schedule for new residential development, which ►mill go into effect on July 1, 2016, if adopted by City Council. The TDIF shall be collected prior to the issuance of any building permit for new residential development in the City of National City. A copy of the City's Transportation !rnpact Fee Program and fee schedule is available at the City Clerk's Office. Residential Land Use Single-family Fee $ 2,357 per dwelling unit Multi -family $ 2,357 per dwelling unit 155 of 221 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING THE PREVIOUSLY ADOPTED TRANSPORTATION DEVELOPMENT IMPACT FEE (TDIF) SCHEDULE AND ANNUAL ADJUSTMENT TO THE TDIF, PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 4.52.100, AND CONSISTENT WITH GOVERNMENT CODE SECTION 66017, APPROVING AN INCREASE IN THE TDIF BY 2%, AS REQUIRED BY SANDAG, RESULTING IN THE FEE ADJUSTING FROM $2,310 PER NEW RESIDENTIAL DWELLING UNIT TO $2,357 PER UNIT BEGINNING JULY 1, 2016 WHEREAS, in November 2004, San Diego County voters approved local Proposition "A" extending the TransNet 1/2 cent sales tax to fund the region's transportation system for 40 years; and WHEREAS, as part of Proposition "A" and the TransNet Extension Ordinance, the Regional Transportation Congestion Improvement Program (RTCIP) was created to ensure that new development directly invests in the region's transportation system to offset the negative impacts of growth on congestion and mobility; and WHEREAS, one of the requirements of the RTCIP was that by July 1, 2008, each local agency must contribute $2,000 from exactions imposed on the private sector for each new residence constructed within each jurisdiction, and failure to do so would result in an agency's Toss of TransNet funding for improvement of local streets; and WHEREAS, on April 1, 2008, to satisfy the requirements of the TransNet RTCIP for receipt and expenditure of TransNet funds, the City Council adopted Ordinance No. 2008- 2310 amending Title 4 of the National City Municipal Code by adding Chapter 4.52 "Establishing and Approving a Transportation Development Impact Fee for Capital Improvement Projects Necessary to Maintain Acceptable Levels of Traffic and Transportation Service Within the City"; and WHEREAS, the TransNet Extension Ordinance requires that the RTCIP transportation mitigation fee charged by local jurisdictions be adjusted every year on July 1 in order to maintain the purchasing power of the program for improvements to the Regional Arterial System; and WHEREAS, on February 26, 2016, the SANDAG Board of Directors approved a 2 percent (2%) adjustment to the RTCIP, raising the minimum fee from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016, as summarized below: Residential Land Use Fee Single-family $ 2,357 per dwelling unit Multi -family $ 2,357 per dwelling unit (A copy of the City's Transportation impact Fee Program and fee schedule is available in the Office of the City Clerk). 156 of 221 Resolution No. 2016 — Page Two NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes amending the previously adopted Transportation Development Impact Fee (TDIF) Schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100, and consistent with Government Code Section 66017, approving an increase in the TDIF by 2%, as required by SANDAG, resulting in the fee adjusting from $2,310 per new residential dwelling unit to $2,357 per unit beginning July 1, 2016 PASSED and ADOPTED this 19th day of April, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Ron Morrison, Mayor 157 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 158 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Saint Anthony Church Festival at 1816 Harding Avenue from June 11, 2016 to June 12, 2016 with no waivers of fees. (Neighborhood Services) 158 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 ITEM TITLE: Temporary Use Permit —Saint Anthony Church Festival at 1816 Harding Avenue from June 11, 2016 to June 12, 2016 with no waivers of fees. AGENDA ITEM NO. l PREPARED BY: Dionisia Trejo PHONE: 1(619) 336-4255 EXPLANATION: DEPARTMEN a Neighbgr'hood S ices Department APPROVED BY: This is a request from Saint Anthony of Padua Church to conduct the Saint Anthony Church Festiva! at 1816 Harding Avenue from June 11, 2016 to June 12, 2016 The festival's hours are as follows: June 11th from 12 p.m. to 10 p.m., and June 12th from 6 a.m. to 8 p.m. This event will consist of food and game booths, musical entertainment and concession canopies with a total of thirty tents size 10x10 and one tent size 10x60. Portable restrooms will be provided by the applicant. The applicant is requesting to close Harding Avenue between 18th Street and 19th Street on June 11. 2016 at 5:00 a.m. through June 12, 2016 until 8 p.m. MTS bus services will be notified due to impacted bus stop location on Harding Avenue and requested street closure. Note: this event was approved in 2013, 2014, and 2015 with no waiver of fees. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Finance MIS City fee of $237.00 for processing the TUP through various City departments plus $165.61 for Public Works, and $500.00 for Fire inspection. Total Fees are $902.61 ENVIRONMENTAL REVIEW: NIA! ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit. subject to compliance with all conditions of approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION: NI ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 159 of 221 RECEIVED Type of Event: Pl!brc Concert Fa9r ✓ Festival [] Parade _Demonstration Circus El Motion Picture LjGrand Opening ID Other Event Title: Saint Anthony Church Festival MAR 2 3 2016 Neighborhood Sermes Department City of Nations+ City Corn ,ski event Block Party Event Location: 1816 Harding eve , National City, CA 91950 Event Date(): From 06/11/16 to 06/12/16 .�a.-t eni'I-lta : 12:00 PM 10:00 PM /��l-/rc. GRm � -•.. Actual Even Hours: to Total Anticipated Attendance: 400 ( 100 Participants 300 Spectators) Setup/assembly/construction Date: 06/11/16 Start time: 5:00 AM Please describe the scope of your setup/assembly work (specific details): 5AM set up canopies, 7AM stage set up, 9AM setup tables and chairs, tables for booths, 10AM Church grc Dismantle Date: 06/12/1aCompletion Time: 8 P. List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. Harding Ave between 18th & 19th street, closed at 5AM (6/11/16) Re -opened on 6/12J16 at 8PM Sponsoring Organization: St. Anthony of Padua Church Chief Officer of Organization (Name) Rev. Jose Edmund° Zarate- Suarez Applicant (Name): St. Anthony of Padua Church Air---: 410 W 18th Street National City Da‘yi o e oils: 61 g-477.4520 Evening Phone: Fax: 619-477-8708 E-Mail stanthonyofpadua@sbcgiobal.net Contact Person on site" day of the event: Vince Taijeron Cellular 619-300-2976 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 160 of 221 Is your organization a "Tax Exempt, nonprofit" organization? nYESn NO Are admission, entry, vendor or participant fees required? EYESNO If YES, please explain the purpose and provide amount(s): $n/a Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ n/a Estimated Expenses for this event. $ nia What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Sale of food, entertainment and raffle nYES ZNO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: n,a [ kESnNO Does the event involve the sale or use of alcoholic beverages? ZYESINO Will items or services be sold at the event? If yes, please describe: Food & Concessions 161 of 221 E1YES7 NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. UYESDNO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. P1-ecis cSi? .-et-At-ked aggro,,,)J YES 0 NO Does the event involve the use of tents or canopies?Olf YES: Number of tentfeanopies 30 Slzes ooxio NOTE: A separate Fire Department permit is required for tents or canopies. YESnor NO Will the event involve the use of the City or your stage or PA system? SPECIFY: In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas. Please describe how food will be served at the event: all persons wearing gloves & hair nets If you intend to cook food in the event area please specify the method: X GAS X ELECTRIC CHARCOAL OTHER (Specify): ❑✓ Portable andlor Permanent Toilet Facilities Number of portable toilets: 3 (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # so and Chairs # 400 Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters VA ra (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 25 Trash containers with lids: 0 Describe your plan for clean• -up and removal of F1"2ste and garbage during and after the event Volunteers from palish, 60 yrd. bin rental from waste company 162 of 221 Please describe your procedures for both Crowd Control and Internal Security: Groups and volunteers from church will help with crowd control nYESaNO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: EYES[NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. First Aid Kit at announcer booth and with cell phone Please describe your Accessibility Plan for access at your event by individuals with disabilities: Notified a week prior to event Please provide a detailed description of your PARKING plan: Parking next to hall, and 19th & Wilson avenue, and surrounding streets Please -describe -your -plan for -DISABLED -PARKING: Mark handicap parking with signs Please describe your plans to notify all residents, businesses and churches impacted by the event: Notified a week prior to event NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 163 of 221 I� ES❑NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: I Number of Bands: 3 Type of Music: Mariachi, Folklorico & Praise ItA YES ENO Will sound amplification be used? If YES, please indicate: Start time: 11AM-10 PM Finish Time 6AM to 5 PM Sethirdet4 tvith "n e . 6/40 ✓❑ YES❑ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time:9:00 AM Finish lime 10 PM Please describe the sound eauioment that will be used for your event: PA System, DJ Equipment and band equipment ❑YESZ NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: t� -- 1__ NO Any signs, banners, decorations, special lighting? If YES, please describe: Banner on Church property announcing event Decorations around booth & stage 164 of 221 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization St. Anthony of Padua Church Person in Charge of Activity Rev. Jose Edmundo Zarate-Suarez Address 410 W. 18th Street National City, CA 91950 Telephone 619-477-4520 Date(s) of Use 06/11-12/16 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date CCot,LLniv For Office Use Only Certificate of Insurance Approved Date 165 of 221 (x) cows saVet Pri 4fre to 7 oi/1"-- •11 'at eHt4 r git-L 166 of 221 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: St. Anthony of Padua Church EVENT: Saint Anthony Church Festival DATE OF EVENT: June 11, 2016 to June 12, 2016 TIME OF EVENT: June 11, 2016 froml2 p.m. to 10 p.m. and June 12, 2016 from 6 a.m. to 8 p.m. APPROVALS: DEVELOPMENT SERVICES FIRE PUBLIC WORKS/PARKS FINANCE COMMUNITY SERVICE POLICE CITY ATTORNEY RISK MANAGER YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager POLICE (619) 336-4400 The Police Department recommends that Public Works use City approved street-barricades_and traffic_cones-that_clea.ray mark the street closure and that the barricades are properly set up and positioned. Police have no other stipulations and will request that on -duty patrol officers periodically check the event to ensure traffic closure is working properly and safely. 167 of 221 PUBLIC WORKS 336-4580 Streets Division 1) Staff will deliver barricades to the street comers or to applicant prior to the event. The applicant shall install these barricades and remove them to a safe location at the conclusion of the event. Staff will pick them up on the following workday. 2) Staff will post "NO PARKING" signs (3) days prior to the event along the affected streets. 3) The cost to provide Street personnel support for this event is estimated to be $72.45 "NO PARKING "signs : Barricade Rental • Truck Hours : Man Hours Total Costs Parks Division 6 ( $0.45 ea. 8 © $0.35 ea. 1.5 © $12.07 per. Hr. 1.5 @ $32.57 per. Hr. =$2.70 =$2.80 $18.10 $48.85 $72.45 1. 2 hours for final inspection Storm Water Compliance Inspection for Special Event Report and litter clean up. Overtime rate at $46.58 per hour. Total $93.16 RISK MANAGER (619) 336-4370 Provide a valid copy of the insurance certificate wherein the City of National City, its officials, agents and employees are named as an additional insured. • That the insurance policy provide a hold harmless and indemnification agreement which must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date of the event. That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:1/11 and that the insurance company is a California -admitted -company; if -not -then insurance -policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • Provide an Additional Insured endorsement naming the City of National City, its officials, agents and employees as an additional insured. • The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950-4397 • Name, address and contact information for the broker providing this insurance policy. 168 of 221 FIRE (619) 336-4554 INSPECTION REQUIRED FEE'S FOR THIS EVENT ARE $500 Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. 2) Means of egress shall not be obstructed in any manner and shall remain free of any material or matter where its presence would obstruct or render the means of egress hazardous. 3) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes. 4) All cooking booths or areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. Extinguisher to be mounted in a visible location between 3'/' to 5' from the floor to the top of the extinguisher. Maximum travel distance from one extinguisher to another shall not be more than 75 feet travel distance. All fire extinguishers to have a current "State Fire Marshal Tag" attached. Please see attached example 5) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame- retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. If cooking is to be done, a ten feet separation shall be maintained from cooking appliance and canopies._ Certificate of_ State Fire Marshal flame...resistancy shall be provided to the National City Fire Department if applicable. Canopies: Tents: 0-400sf- $0 401 — 500 sf - $250.00 501 -- 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 169 of 221 6) If Charcoal is being used, provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" Only. 8) A fire safety inspection is to be conducted by the Fire Depait meni prior to operations of the event to include all cooking areas and grounds surrounding the event. 9) First Aid will be provided by organization. 10) Fire Department fees can only be waived by City Council. Approval contingent upon final field inspection and compliance with all applicable codes and ordinances. If you have any questions please feel free to contact me. FINANCE All outside vendors must be licensed. If the Church will be preparing and selling the food themselves, they will need their Health Permits (Food Handler Certificates). DEVELOPMENT SERVICES PLANNING: Speakers and lights to be oriented away fmrn neighboring residential properties to the extent possible. All activities to comply with limitation sets forth in Title 12 (Noise) of the Muni Code. ENGINEERING: Engineering needs a traffic: control plan. for the_clasure. The plan shall be submitted on 11" X 1 F" sheet and attach San Diego Regional Standard Drawing (Appendix A) sheets TCP-4 and TCP-5 completed with all information. The traffic control plan shall also show all detours. The event holder will be responsible to ensure no trash or debris enters any storm drains and that the street and sidewalks are fully cleaned after the event. Applicant shall fill out the Pre -Event Storm Water Compliance Checklist prior to date of event and submit the completed form. Par; Division will fill out the post event form, and not the applicant. 170 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 171 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - 58th Maytime Band Review & Festival sponsored by the Maytime Band Association on October 15, 2016 from 10 a.m. to 4 p.m. with no waiver of fees. (Neighborhood Services) 171 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: rTemporary Use Permit — 58th Maytime Band Review & Festival sponsored by the Maytime Band Association on October 15, 2016 from 10 a.m. to 4 p.m. with no waiver of fees. PREPARED BY: Dionisia Trejo PHONE: (619) 336-4255 EXPLANATION: DEPARTMENT: Nei? borh;+ Services Department APPROVED BY: This is a request from the Maytime Band Association to conduct the 58th Maytime ;:a,• Review & Festival on October 15, 2016 from 10 a.m. to 4 p.m. Set up for this event will commence at 6:00 a.m. and dismantling by 6 p.m. The Maytime Band Review & Festival is an educational and cultural event which focuses on high school and middle school marching bands and drum line competition. The marching parade will begin at 10 a.m. at the corner of E. 30th Street near Sweetwater High School and proceed north along Highland Avenue to E. 16th Street. A festival and an award ceremony will follow at Kimball Park after the parade. The park will also have food vendors, live entertainment, service club booths and souvenir items. The applicant is requesting the use of the City's stage and the PA system. Street closures are requested from 8:00 a.m. to 1:00 p.m. along the parade route which includes: Highland Avenue between E. 16th and E. 30th Street; E. 16th Street between Highland and D Avenue; and D Avenue between 12th and E. 16th street. All Intersections along the parade will be monitored by the National City Police Department. Note: This event was last held in National City on May 1, 2004 sponsored by the Maytime Band Review Corporation. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments, plus $12,089.88 for Public Works, and $14,482.00 for Police Department. Total fees: $ 26,808.88 ENVIRONMENTAL REVIEW: IN/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 172 of 221 Type of Event: 1 Public Concert n Fair Parade n Demonstration Motion P:cture Grand Opening RECEIVED MAR 2 3 2015' tleigntomet, i'4vartment crt o' tsi4f l C'ty 7'a` ji al�n.r�►,! 1s -sgQa. .tye Festiva! 7rbornmunity event (Circus nBlock Party ❑Other Event Title: -e-rm r- I w'lp e-sl 4 V+41 t_ Event Location: s rz-r ir7r-f Gr~pt�t� GDt�n�� p+F Event Date(s): From 1o/15-i+up to io 2 t 5 i Actual Event Hours:10'00 AM to • ,t:Do PM Total Anticipated Attendance: 5'D00 (1 p Participants ,35'oe Spectators) Setup/assembly/construction Date: +011 LO Start time: Ui:00 p,P" 1 Please describe the scope of your setup/assembly work (specific details): eewcrr ,31 -t CYO p VF • ayx s erline m ar ►-+ c� �m� a s LLD " (j- c Dismantle Date: 0l15i Completion Time: {o .00 List any street(s) requiring closure as a result of this and time of closing and day and time of reopening. 3c --r i.(•.e I Fnm e F-rs i-ten elawy--1 $ -an 09'L • P ~- event. Include street name(s), day (Erma i'r P s ice= rc-xaorY e, DO Fton7D d;OD ern Iry . I t.D-i-h 4 D SF" 114,1 al441 ..1 w ,��tt�twt`}W�IW'�" • i,• Tw nw.�ti=.evj7a weN.�•.:,a, a,.:+M'r w:t�N+�si.s..,r1p..{ Ftr as0 .13144: Sponsoring Organization: (--i r r,— r —r' - e__, -i nr\, Chief Officer of Organization (Name) r491eerl 19z -n- c. (,,-r4gr / eel ,q, 4 C OPE Applicant (Name): p---i Address: 13 r•-/ r3 �rr r'7r sT, r-4ior.J(ff 50 (pica— 3 /lca�2 •r Daytime Phone:woa-.--05oEvening Phone: cotes- - `i950 rictid Komar .97mo .c-r✓'mcrr�Gf1 e c- i--I p • corn Fax: ac V G - ?��� - E-Mail: ixigppe^ SJt' . r+-ri(l . Corn +c- r, fo zsior"2, me ^ uS a) - 10 59 Contact Person "on site day of the event: ,,, r,4../1-Ppe . Cellular: Ling- Boa- 9 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 173 of 221 Is your organization a "Tax Exempt, nonprofit" organization? t1YES Are admission, entry, vendor or participant fees required? YES NO NO If YES, please explain the purpose and provide amount(s): ergs , - . en -nay T E Goryp- --t ir1 = O tJC, -3 . � &' i - j racgao9.7 sea-vtcE £U.)6 $ I007tar—e- er--r Mr. I1 rr.- SLkS 000- Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 45'oou= Estimated Expenses for this event. S p-o0 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. `J�fC_�9TIQnt�iL Pta�'D )LTU L -Ever rpie rn;Do - 4SC -tct)L i r(. unarm O( rn P�'T1 T` '' s P FTe .r A-r•rn t��r. r P7AN/ .45711T OF CALIFEW-Ntilci TO CP1 (1)friPt- 114e fbArrD Jvi:›&el:7> 2,+-1 Pr5SO Clg-rioP•a . POWGA, ev4 4 oarn—ti erN. RYES 7NO if the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: TIYES7NO Does the event involve the sale or use of alcoholic beverages? 2YESONO Will items or services be sold at the event? If yes, please describe: ry.1e2-4q,1)i+�i 174 of 221 3 If" ltivh ip i754 ii1 r it y 5 t•t, 1'1, .: '� iTrne� rr" TT�r �.R,- � �;7.' PI `3� !�+-'Sksi t iylv r w.. - 4;[V � S � i� � _ �s���p j .ee 117 Aa I't w1 k _ ei .r 71 ryw ,S '' !" i 'S L �t rs d, r'5++� '�. 'S Et `'! fy ri �, s it k i' y,'�..'.I Yo Ys • a f,'�` w• 4 ! i LP* Teti ► er1 ,di, 411 r+` a a • ,.S`'a, "" i n ah 'f ,fjsa ''"` attt ill,7' } t{#i awe 11i e'�+2:!' �E '7 tl•!1.0,13, 4.4 'h_wlitl, �f,'+?Fs'•sF f4:? "�' #S4.0-4t 4-r. -ir4s oH. ,e}•j�y:�+ys yi i } p' y�-0i" a'W2Y k�' ?t.i,M>K+Y 2':a it 41'gt'iin ;4 •�,:«t, rr n:i�F 9t�'z it*is� fir-ft +<'.+': �t I:m t-roe'l3, TT FtYES NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. BYES❑ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. OYES n NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies i2 Sizes $ xan NOTE: A separate Fire Department permit is required for tents or canopies. /YES[NO Will the event involve the use of the City or your stage or PA system? SPECIFY: circa 5- t- - rt - 1 c c -rylj Ai iC Irr�Pai9� i. Pf}izrc In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: -7 Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas. Please describe how food will be served at the event: io Fnoc,-raucKs LIflCQ 1)P on ID br 15%-if K-im(b,gu.. re=12c epO,.vL. vi9e4r-a4 ur`faaG if you intend to cook food in the event area please specify the method: bf,e,-r,o14 GAS ELECTRIC CHARCOAL OTHER (Specify): -71 Portable and/or Permanent Toilet Facilities Asti Number of portable toilets:+4lr+nu 1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # ►`0 and Chairs # D Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 3Q Trash containers with lids: i DU r pS-712, Describe your plan for clean-up and removal of waste and garbage during and after the event: FO0-P1DE GI N UP ?tic r r -TO Ftss i sr- n t` t G T -i Pi92.rcCj OP42P4 Tr ier T W- CLF74-CU(V- - Pf i1OE P�3f2lC =7 1 175 of 221 Please describe your procedures for both Crowd Control and Internal Security: i" ,A4.. C'rr'Y Po Frr Tit i e_ Or FIVES NC) Have you hired any Professional Security organization to handle security arrangements for this event? if YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: EYES NO is this a night event? If YES: please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. FPr9- 4inC01G5 '1" / CON' -C.#" LA.) - -{, Please describe your Accessibility Plan for access at your event by individuals with disabilities: C>E,SrtrNISicile=�p 5.40e--r'1 b" +47N D A-7 ft- K- Faerr`itfc;›, eci N rz) •� !i ISrw-e- 1 - i.®LA-) Ortri2 01=- BOLDtrler Ottti=trIRom. Please provide a detailed description of your PARKING plan: Aea1'12.OYr) D .ST 70.LOi3-1 ST TO P 6'T Ltr-sit t ait�[3- '` T L r.i G rc r-H Uri a :6.e1L ir'+u 't 2 i Lu i i i SST i ^ry , , i e f-: • on Roil: v t5. 121 6t-11-- - pc,. c PF3-gapc in roz- 0E- m-1r r iL Please describe your plan for DISABLED PARKING: p►4srvi Per2riiris -rr Lirt+ t Te. Pt)(3s..at. Prccre s, pry f9-0CQ o0+47-10 � Please describe your plans to notify all residents, businesses and churches impacted by the event: 8 Grtvr C rte'S e9-L.c r) 6- -te Qtjre- 3 c''.s Prz:i OtO.- P NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. rIN/0 176 of 221 5 �ft�• afr3r. #��G9 li;�� fi Ji &;'+*J•., �t-i¢ �e i �r ^�� 3•�j��� li w a '+4 7 1 "Pi �G "" i.• \lr 3 Et }'p'i i "f'"�^"�" } 11 G'd4 iFrA+ i i' a.t. W'v3 •t 44. •sue ".n,q ert.h"{t. mow' c ?" .er4r ." W.• Ma y ��..�,i. s -.t4 11 'if..rn�r, a '.. [AYES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages - Number of Bands: Type of Music: MILIfA- n05, n,-64; l Nip cT�i°E e7Firi ►e-,a P=9-u_PPs12- P0-4 D Tb Ce- On1r; F7YES NO Will sound amplification be used? If YES, please indicate: Start time- ii '00 Prn Finish Time LD t 00 PM YES NO Will sound checks be conducted prior to the event? If YES; please indicate: Start time: :CO -PimFinish Time 1! : 00 ri r^n Please describe the sound equipment that will be used for your event: GITY SrPrt� O t iPr'rl:-rv_r Ptr.rD f==)r?te..-r-iL'aPPtrr.lT- +� C'Uir�I��NT YES7NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: J1 YES NO Any signs, banners, decorations, special lighting? If YES, please describe: i 177 of 221 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization r L.1-r1nn eHrvD , S5p GJ FTi nrs1 Person in Charge of Activity t 'IP. Nr fiZtio(fitg• mCr o vs ! 812-iAN, C UIPP-ea Address l I . SE1 _inn - -S-f—, C1 i 1f 91.9 51') ►cA2v . rY1cr,1US Telephone w tGr - — iO s9 Date(s) of Use i Oh s 1 1 co e. -e=tr., CL1 PPe-L_ Lori HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors, Signature of Applicant Official Title Date 3 t- i49 For Office Use Only Certificate of Insurance Approved Date 178 of 221 L. ocation V a& C C 0 z1 r i 12_1 Av E. 1LLJ 4 AVE. TIL x 03 x J AVE. 1r AVE. FrA—V-E fel 1-ZZ 10 I.81 I i , in iv j IM AVE, 4 M AVE.-0 x. --f : .4-1 f b 1 1; I linr. I _1 _ A ____ _ AVE. .... _. _ WM ..........M.momp ••••••mm.••• 4••••••••••• i r 7 ..dfl...........,,....- ri1111=1 D:.:1 1.2.21 E I AVE. = -1 1 11-97.1 ' 11 • AV E - 122.7._ ) ) ES!Ay-E--. -71 (=1 (:1 ;:.----,___--17.) [ . .1 i I EJ< I .___.._.... -- AVE I 0 411 1 1!" 6 0 -n N II AVE. • , h$ • AVE. •• • ......•.••••_. 11-.1.111 7i t .54-1 th 1 L AVE M.M. amm.4•Mmw....ffmd/MM. X M AVE. • " •• I mmmm.mmmmmoglimMmime 111 0 AN CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Maytime Band Association EVENT: 58th Maytime Band Review & Festival DATE OF EVENT: October 15, 2016 APPROVALS' COMMUNITY SERVICES RISK MANAGER DEVELOPMENT SERVICES PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY YES [ ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x CONDITIONS OF APPROVAL: RISK MANAGER • Provide a valid copy of the insurance certificate wherein the City of National City, its officials, agents and employees are named as an additional insured. • That the insurance policy provide a hold harmless and indemnification agreement which must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) that would cover the date of the event. • That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • Provide an Additional Insured endorsement naming the City of National City, its officials, agents and employees as an additional insured. • The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950-4397 • Name, address and contact information for the broker providing this insurance policy. 182 of 221 DEVELOPMENT SERVICES Engineering: Engineering needs a traffic control plan to include and abide by the following: • Traffic control plan to be submitted on 11"x17 paper size. • Detour plan also to be submitted on 11"x17" paper size, • Submit San Diego Regional Standard Drawing (SDRSD), TCP-5 to be completely filled out and signed. • Refer to SDRSR, TCP-4 for signage and device spacing tables. • The contractor or event planner shall notify the Metropolitan Transit System (MTS) of any affected bus stops. Notification must be done at least one week prior to event. Applicant shall fill out the Pre -Event Storm Water Compliance Checklist prior to date of event and submit the completed form. Park Division will fill out the post event form, and not the applicant. Planning: Speakers to be oriented away from neighboring residential properties to the extent possible. All activities to comply with limitation sets forth in Title 12 (Noise) of the Muni Code. PUBLIC WORKS (619) 336-4580 PARKS DIVISION 1. The cost to provide the extended stage and PA system. All of these rates are at time and half overtime. 2. Staff for clean up during and after event. 3. We will be providing the extended stage and PA system 4. 2 hours for final inspection Storm Water Compliance Inspection for Special Event Report and litter clean up. Overtime rate at $46.58 per hour ( $93.16) a. 4 staff 4 hours @ $46.58 for hour set up stage = $745.28 b. 4 staff break down 4 hour minimum @ $46.58 = $745.28 c. 6 Staff 12 hours @ 46.58 each for clean up during event $3,353.76 Total $4, 937.48 STREET DIVISION 1. 120 barricades @ 0.035 ea. = $42.00 2. 200 cones @ 0.035 ea. = $70.00 3. 400 "no parking" signs @ $0.045 ea. = $180.00 183 of 221 4. (3) Trucks, (2) sweepers @ 12.07 hour — 10 hours =$ 742.00 (For parade day) 5. (2) trucks @12.07 hour for 10 hours = $241.40 (For posting "no parking" signs) 6. (9) Public Works staff @ 48.86 hour for 10 hours = $4,397.00 (for parade) 7. (4) Public Works staff @ 32.00 hour for 10 hours for posting "no parking" signs = $1,280.00 8. 250 wood stakes for signs = $200.00 TOTAL COST = $7,152.40 FINANCE Maytime Band Review's business license has been closed since 2004. Maytime Band Association needs to apply for a Business License and submit with proof of "non-profit" status (no fee is required). Finance will need a list of all Vendors and/or Food Vendors as they all need to be licensed. FIRE (619) 336-4550 IF ANYTHING CHANGES LIKE THE ADDITION OF COOKING UNDER CANPOIES OR TENT AN INSPECTION AND FEES MAY BE REQUIRED. Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to any Fire Department connections for hydrants, fire sprinkler systems, standpipes, etc. 2) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 3) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 4) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated 184 of 221 areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents may be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 5) All cooking booths to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 6) Provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) Fire Department access into and through the Park areas are to be maintained at all times. 8) Access to Morgan and Kimball Towers to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 9) Access into park from D Ave is required. Currently blocked by new angled parking (Engineering/Public Works) Fees can only be waived by City Council POLICE (619) 336-4400 This event will require a large police presence to provide security, traffic control, crowd control, and overall police services for this parade. During the preliminary/planning discussions with both Karen and Brian (event coordinators), we completed the following breakdown for the event. As such, the listed number 185 of 221 of personnel is based on the traffic control and security issues needed to effectively perform our police duties. We anticipate the need for 110 total police officers/reserves/explorers (combination). There will be a request for 25 police officers, with the remainder of the total supplanted by our reserves, county -wide reserves, and police explorers. The police department will complete an action plan prior to this event. 25 Police Officers at an overtime rate of $72.41. 8 hours per National City Police Officer, for a total of 200 hours = $ 14,482.00 There will be 85 of our 110 projected personnel (77%) will come from volunteers in the form of reserves and explorers. The police department will reach out to different police agencies to secure both reserve police officers as well as police explorers that could work in conjunction with our sworn officers for this event. In addition, our department will ask for other equipment that can enhance security measures throughout the parade route. These numbers only take into account our personnel and do not include any other equipment for road closures and their respective personnel. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. 186 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 187 The following page(s) contain the backup material for Agenda Item: Based on direction received on September 1, 2015 City Council meeting, seeking further direction and approval from City Council to establish an annual volunteer recognition event and a formal volunteer recognition program. (Community Services) 187 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Based on direction received on September 1, 2015 City Council meeting, seeking further direction and approval from City Council to establish an annual volunteer recognition event and a formal volunteer recognition program. (Community Services) PREPARED BY: Audrey Denham PHONE: 619-336-4243 EXPLANATION: See attached staff report. DEPARTMENT: C APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. 'N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: See attached staff report. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Attachment A — Staff Report from September 1, 2016 City Council Meeting 188 of 221 Staff Report Based on direction received on September 1, 2015 City Council meeting, seeking further direction and approval from City Council to establish an annual volunteer recognition event and a formal volunteer recognition program. Background At the September 1, 2015 City Council meeting, Staff requested City Council direction to establish a formal volunteer recognition program for City Board Members and Commissioners, Ad -Hoc Advisory Committee Members and City Registered Volunteers. The staff report included ideas for a formal volunteer recognition program, definitions of types of City volunteers, a breakdown of the City's current volunteer base, current departmental recognition and volunteer recognition in the San Diego region (see attachment A). City Council directed Staff to return with costs of a recognition event to include a meal. The City has approximately 277 Long-term Volunteers, who donate more than 20 hours per fiscal year. These volunteers, referred to as Long-term Volunteers in this report, are categorized as City Board Members and Commissioners, Ad -Hoc Advisory Committee Members and City Registered Volunteers. The City also has 389 Episodic/Short-term Volunteers, who donate less than 20 hours of time per fiscal year, or less than 35 hours of time per fiscal year if they are a student seeking community service hours for school graduation requirements. The City continues to budget $5,550 for boards/commissions, an amount which remains in the Non -Departmental budget and is included in the preliminary FY17 budget. Volunteer Recognition Event Below are 6 options with associated costs for an annual volunteer recognition event, recommended to be held during the summer of 2016. The volunteer recognition event would be hosted for Long -Term Volunteers, and includes a meal for the volunteers and musical entertainment. Each option includes the cost for food, beverages, dessert, tables, chairs, linens, centerpieces/decorations and entertainment. Option Attendees Location Meal Price 1 300 (Volunteers only) MLK Community Center Casual Lunch Catered by Nutrition Center $3,800 2 300 (Volunteers only) City Park Picnic Lunch Catered by Nutrition Center $5,500 3 300 (Volunteers only) City Park Picnic Dinner Catered by Nutrition Center $7,200 4 600 (Volunteers plus Guest) City Park Picnic Dinner Catered by Nutrition Center $14,200 5 300 (Volunteers only) Pier 32 Marina Dinner Reception Catered by Pier 32 $19,900 i 1 189 of 221 MEETING ()ATE• ITEM TITLE: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT Septerrber 1, 2015 Attachment A AGENDA ITEM NO. i Seeidng input and direction from City Council to establish a format National City Volunteer Recognition Program. (Community Services) PREPARFD PY grey DenhamA PHONE. fr319-336-42431 FXPLANA t"ION [See attached staff report.' FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Co APPROVED BY: ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: t ' I FINAL ADOPTION: STAFF RECOMMENDATION; See attached staff report. BOARD ! COMMISSION RECOMMENDATION: NIA APPROVED: Finance APPROVED: MIS 1 ATTAG H M ENTS: T. Staff Report Staff research shows that in the 1980s through the early 1990s, National City hosted an annual appreciation dinner for City Board/Commission Members and their spouses. However, it appears in 1994, the program was eliminated due to budgetary constraints. Between 2003 and 2007, the City hosted a few volunteer recognition events that were once again stopped due to budgetary constraints. The City, however, continued to budget $5,433 for boardslcommissions, with a $200 increase in FYO6 and a $9 increase in FY16 bringing the total budget to $5,550, an amount which remains in the Non - Departmental budget today. With economic and budgetary conditions improving, the City Council has discussed a desire to institute a formal volunteer recognition program. National City's current practice is to recognize volunteers at the department level. • National City Public Library: The Library recognizes its volunteers as part of the Literacy Program. The Library hosts an annual volunteer appreciation event and invites their general library volunteers, volunteer tutors and learners, and other literacy agencies' key staff, to share their experience with the program. Recognition includes certificates of recognition, food and entertainment, depending on the budget. • National City Police Department: The Police Department recognizes its volunteer reserve officers with an annual banquet consisting of awards and recognitions. The city budgets $1,500 a year toward the event. • National City Senior Nutrition Center: As funding exists, the Nutrition Center provides its volunteers with a luncheon or holiday party, and presents certificates of appreciation. Volunteer Recognition in the San Diego Region A survey of countywide cities reveals that only a few cities have established a formal volunteer recognition program; however, many of the cities recognize volunteers at the department level. Recognition is most commonly done in conjunction with an annual reception or lunch, and includes thank you cards from the City Council, a city t-shirt, pin, or other form of appreciation. • Carlsbad — The city does not have a formal volunteer recognition program; however, each year volunteers receive a gift, such as a city pin, t-shirt, coffee mug, etc. In addition, each department hosts one to two volunteer recognition parties per year. Board Members and Commissioners are recognized with an annual dinner. • Chula Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. The City Clerk's 2 191 of 221 constraints, the program was eliminated. Currently, each department recognizes volunteers in their own special way. 6 Solana Beach — The city does not have a formal volunteer recognition program but occasionally presents coffee cups, paper weights, etc. with the city logo. Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners are recognized with an annual dinner. Volunteer Recognition Volunteer recognition is an important component of any program. It acknowledges accomplishments, reinforces efforts, and is a sign of appreciation and tells volunteers how important they are to the success of the organization and thanking them for the work they do. Recognition may be done in a number of ways, a few of which are highlighted below. Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers (277 volunteers): 1. Signature Event. For example, every spring, volunteers could be recognized at an event in celebration of `National Volunteer Week'. a. Banquet, luncheon, dinner, reception, or picnic with entertainment provided by the SWHS or ARTS music ensemble. The type of event would determine the cost; for example: a. Type of meal. The Nutrition Center has provided estimates depending on the format of the event. Breakfast = $8.50; Lunch = $9.00; Dinner = $10.00; Finger Food = $7.00 b. Event venue. City facility vs. Local venue c. Number of attendees 1. volunteer only 2. spouse/significant other 3. children & family members 2. Memorabilia wlCity Logo. a. T-shirt, coffee mug, pin, etc, 3. Years of Service. It is important to determine the level of recognition based on the scope of work provided and the amount of hours donated to the city. a. 1 year of service— city pin b. 5 years of service — special gift with city logo c. 10 years of service — presented with trophy at recognition event 4 192 of 221 City volunteers contribute time, energy and talent to help achieve the City's vision. Recognizing volunteers is important if we wish to retain their services, keep them energized and motivated, and recruit additional volunteers. Staff Recommendation Seeking City Council direction to establish a formal volunteer recognition program for Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers. Staff will return with a proposed volunteer recognition program and associated costs and budget based on Council discussion and direction. Staff also recommends recognizing Episodic/Short-term volunteers by the department/division which they served using funds from that department/division. 6 193 of 221 Staff Report Based on direction received on September 1, 2015 City Council meeting, seeking further direction and approval from City Council to establish an annual volunteer recognition event and a formal volunteer recognition program. Background At the September 1, 2015 City Council meeting, Staff requested City Council direction to establish a formal volunteer recognition program for City Board Members and Commissioners, Ad -Hoc Advisory Committee Members and City Registered Volunteers. The staff report included ideas for a formal volunteer recognition program, definitions of types of City volunteers, a breakdown of the City's current volunteer base, current departmental recognition and volunteer recognition in the San Diego region (see attachment A). City Council directed Staff to return with costs of a recognition event to include a meal. The City has approximately 277 Long-term Volunteers, who donate more than 20 hours per fiscal year. These volunteers, referred to as Long-term Volunteers in this report, are categorized as City Board Members and Commissioners, Ad -Hoc Advisory Committee Members and City Registered Volunteers. The City also has 389 Episodic/Short-term Volunteers, who donate less than 20 hours of time per fiscal year, or less than 35 hours of time per fiscal year if they are a student seeking community service hours for school graduation requirements. The City continues to budget $5,550 for boards/commissions, an amount which remains in the Non -Departmental budget and is included in the preliminary FY17 budget. Volunteer Recognition Event Below are 6 options with associated costs for an annual volunteer recognition event, recommended to be held during the summer of 2016. The volunteer recognition event would be hosted for Long -Term Volunteers, and includes a meal for the volunteers and musical entertainment. Each option includes the cost for food, beverages, dessert, tables, chairs, linens, centerpieces/decorations and entertainment. Option Attendees Location Meal Price 1 300 (Volunteers only) MLK Community Center Casual Lunch Catered by Nutrition Center $3,800 2 300 (Volunteers only) City Park Picnic Lunch Catered by Nutrition Center $5,500 3 300 (Volunteers only) City Park Picnic Dinner Catered by Nutrition Center $7,200 4 600 (Volunteers plus Guest) City Park Picnic Dinner Catered by Nutrition Center $14,200 5 300 (Volunteers only) Pier 32 Marina Dinner Reception Catered by Pier 32 $19,900 1 194 of 221 6 600 (Volunteers plus Guest) Pepper Park Dinner Reception Catered by Local Company $39,500 With options 3 through 6 the cost exceeds the preliminary FY17 budgeted amount of $5,550. If one of these options are selected the increased amount would need to be allocated by City Council in the FY17 budget. Staff Recommendation Seeking direction and approval from City Council to establish an annual volunteer recognition event for Long-term Volunteers; options include, 1) casual lunch in MLK Community Center for $3,800; 2) picnic lunch in City Park for $5,500; 3) picnic dinner in City Park for $7,200; 4) picnic dinner in City Park for volunteers plus a guest for $14,200; 5) dinner reception at Pier 32 Marina for $19,900; 6) dinner reception in Pepper Park for volunteers plus a guest for $39,500. If approved, staff will bring back a Temporary Use Permit for City Council approval for a volunteer recognition event to be hosted in the summer of 2016. Staff further seeks City Council direction to establish a formal volunteer recognition program for Long-term Volunteers and recommends City Council discuss the options provided in the attached September 1, 2015 Staff Report so staff may implement the program in FY17. If approved, the cost for a formal volunteer recognition program would be included in the FY17 budget. Recognition of Episodic/Short-term volunteers will be done by the department/division which they served using funds from that department/division. 2 195 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: September 1, 2015 ITEM TITLE: Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program_ (Community Services) Attachment A AGENDA ITEM NO. I PREPARED EV [Audrey Denham' PHONE: 1619-336-42431 Frm_ AN Ard (See attached staff report.] DEPARTMENT: C APPROVED BY: unify Se ices FINANCIAL, STATEMENT: APe.eNUNT NO. ENVIRONMENTAL REVIEW: NIAI ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS 'GAFF RECOMMENDATION: See attached staff report. BOARD ! COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Staff Report 196 of 221 Staff Report Seeking input and direction from City Council to establish a formal National City Volunteer Recognition Program. Background The City of National City relies on an array of volunteers to serve on boards and commissions, assist with community projects, and share their time and talent in many aspects of our day-to-day programs and operations. Recognition helps sustain volunteers in the roles they serve and can encourage others in the community to look to the City as a volunteer opportunity. National City's current Volunteers and Unpaid Interns administrative policy (Instruction No. 04.09) defines a volunteer as an individual who is donating time to the City without monetary compensation* for hours worked, including students seeking community service hours in compliance with school district graduation requirements. (*NCMC 16.06.070 — allows planning commission members to receive compensation in the form of a stipend, as determined by the City Council. For purposes of the proposed Volunteer Recognition Program, the members of the Planning Commission are considered volunteers.) An episodic/short-term volunteer is defined as an individual who is donating less than 20 hours of time per fiscal year. For students seeking community service hours in compliance with school district graduation requirements, an episodic volunteer is defined as less than 35 hours of time per fiscal year. Discussion The City of National City may have up to 666 volunteers at any given time depending on a number of factors, including board/commission vacancies, ad -hoc committees, episodic volunteers, etc. Below is a breakdown of the city's current volunteer base: Volunteer Type Current # Membership City Boards & Commissions 44 7 Boards/Commissions; Port Commissioner; Sweetwater Authority Representative City Registered Volunteers 208 All City department volunteers; unpaid interns; CERT Team Members Ad -Hoc Advisory Committee Members Episodic/Short-term Volunteers 25 Tobacco (smoke free) Committee; War Memorial Advisory Committee 389 Approx. Students seeking community service hours; community service day volunteers; special projects 1 197 of 221 Staff research shows that in the 1980s through the early 1990s, National City hosted an annual appreciation dinner for City Board/Commission Members and their spouses. However, it appears in 1994, the program was eliminated due to budgetary constraints. Between 2003 and 2007, the City hosted a few volunteer recognition events that were once again stopped due to budgetary constraints. The City, however, continued to budget $5,433 for boards/commissions, with a $200 increase in FY05 and a $9 increase in FY16 bringing the total budget to $5,550, an amount which remains in the Non - Departmental budget today. With economic and budgetary conditions improving, the City Council has discussed a desire to institute a formal volunteer recognition program. National City's current practice is to recognize volunteers et the department level. • National City Public Library: The Library recognizes its volunteers as part of the Literacy Program. The Library hosts an annual volunteer appreciation event and invites their general library volunteers, volunteer tutors and learners, and other literacy agencies' key staff, to share their experience with the program. Recognition includes certificates of recognition, food and entertainment, depending on the budget. • National City Police Department: The Police Department recognizes its volunteer reserve officers with an annual banquet consisting of awards and recognitions. The city budgets $1,500 a year toward the event. • National City Senior Nutrition Center: As funding exists, the Nutrition Center provides its volunteers with a luncheon or holiday party, and presents certificates of appreciation. Volunteer Recognition in the San Diego Region A survey of countywide cities reveals that only a few cities have established a formal volunteer recognition program; however, many of the cities recognize volunteers at the department level. Recognition is most commonly done in conjunction with an annual reception or lunch, and includes thank you cards from the City Council, a city t-shirt, pin, or other form of appreciation. • Carlsbad — The city does not have a formal volunteer recognition program; however, each year volunteers receive a gift, such as a city pin, t-shirt, coffee mug, etc. In addition, each department hosts one to two volunteer recognition parties per year. Board Members and Commissioners are recognized with an annual dinner. • Chula Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. The City Clerk's 2 198 of 221 office recognizes Board Members and Commissioners separately with an annual dinner or luncheon. • Coronado — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Del Mar— The city hosts an annual volunteer lunch/reception for volunteers and Board Members/Commissioners; mementoes containing the city logo and thank you cards signed by the Mayor are given to all volunteers during the event. • El Cajon — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. The Police Department recognizes the Senior Volunteer Patrol with an annuai iuncheon. Board Members and Commissioners receive a certificate when their term is over. Encinitas — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners are recognized with an annual dinner. • Escondido — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners receive a certificate and letter from the Mayor. Imperial Beach — The city does not have a formal volunteer recognition program; however, volunteers are invited to attend the city's annual employee luncheon. • La Mesa — The city hosts a small annual volunteer reception and presents certificates of appreciation. Board Members/Commissioners and a guest are invited to a small event with snacks and refreshments and certificates for outgoing members. Volunteers that completed a certain number of hours receive a special award: 1,000 hours = plaque; 5,000 hours = trophy; and 10,000 hours = bronze star on the city's "Walkway of the Stars". • Lemon Grove — The city does not have a formal volunteer recognition program. Poway— The city hosts an annual volunteer recognition dinner for volunteers and Board Members/Commissioners. All new volunteers receive a city pin and each department recognizes volunteers through parties, certificates, memorabilia with the city logo, etc. San Marcos — The city does not have a tormal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners receive a certificate when their term is over. Santee — The city previously held an annual volunteer dinner/recognition ceremony with individual awards. As a result of budgetary and staffing 3 199 of 221 constraints, the program was eliminated. Currently, each department recognizes volunteers in their own special way. • Solana Beach — The city does not have a formal volunteer recognition program but occasionally presents coffee cups, paper weights, etc. with the city logo. • Vista — The city does not have a formal volunteer recognition program; each department recognizes volunteers in their own special way. Board Members and Commissioners are recognized with an annual dinner. Volunteer Recognition Volunteer recognition is an important component of any program. It acknowledges accomplishments, reinforces efforts, and is a sign of appreciation and tells volunteers how important they are to the success of the organization and thanking them for the work they do. Recognition may be done in a number of ways, a few of which are highlighted below. Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers (277 volunteers): 1. Signature Event. For example, every spring, volunteers could be recognized at an event in celebration of `National Volunteer Week'. a. Banquet, luncheon, dinner, reception, or picnic with entertainment provided by the SWHS or ARTS music ensemble. The type of event would determine the cost; for example: a. Type of meal. The Nutrition Center has provided estimates depending on the format of the event. Breakfast = $8.50; Lunch = $9.00; Dinner = $10.00; Finger Food = $7.00 b. Event venue. City facility vs. Local venue c. Number of attendees 1. volunteer only 2. spouse/significant other 3. children & family members 2. Memorabilia w/City Logo. a. T-shirt, coffee mug, pin, etc. 3. Years of Service. It is important to determine the level of recognition based on the scope of work provided and the amount of hours donated to the city. a. 1 year of service— city pin b. 5 years of service — special gift with city logo c. 10 years of service — presented with trophy at recognition event 4 200 of 221 d. 15 years of service — lunch with mayor or councilmembor e. 20 years of service — permanent recognition on prominent walkway (or wall) of Fame (see #4 below) f. End of Assignment or Resignation = a certificate, proclamation, plaque or key to the city 4. National City Walk (or Wall) of Fame. A Walk (or Wall) of Fame could recognize and honor residents whose extraordinary contributions gamer community pride. Each recipient could be recognized through a plaque on a designated location in the city. Possible locations include a designated area in Kimball Park, the Martin Luther King, Jr. Community Center or City Hall. 5. Board/Commission Members. Being a member of a city board/commission requires work, commitment, participation in community events and help shape city policy. Given the level of responsibility and participation required of being a board/commission member, the City Council may wish to consider additional forms of recognition: a. Business Cards — Members of boards/commissions would be authorized to use business cards showing their affiliation with their particular board or commission when used in relation to the duties and functions of the particular board/commission. Pricing for 250 business cards is $43.74 for each name. It would be the same price for 100. b. Name Tag w/City Logo — Approximate cost to issue each member with a city name tag is approximately $7.00-8.00 each. We currently have 44 board/commission members. c. Formal Recognition at City Council meeting when members leave a board/commission, to include presenting the member with a certificate, proclamation or plaque. Episodic/Short-term Volunteer Recognition (approximately 389 volunteers): 1. Announcements during events thanking the volunteers. 2. Thank you cards from the City Council and/or department manager. 3. Certificates for a specific program, project, or event. 4. Certificate for students, including total community service hours donated and examples of volunteer work performed. 5 201 of 221 City volunteers contribute time, energy and talent to help achieve the City's vision. Recognizing volunteers is important if we wish to retain their services, keep them energized and motivated, and recruit additional volunteers. Staff Recommendation Seeking City Council direction to establish a formai volunteer recognition program for Board Members/Commissioners, Ad -Hoc Advisory Committee Members and Registered Volunteers. Staff will return with a proposed volunteer recognition program and associated costs and budget based on Council discussion and direction. Staff also recommends recognizing Episodic/Short-term volunteers by the department/division which they served using funds from that department/division. 6 202 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 203 The following page(s) contain the backup material for Agenda Item: Request for City Council direction regarding the affirmative termination by amortization of non- conforming uses in the Westside Specific Plan area. (Planning) 203 of 221 CITY OF NATIONAL CITY, CALIFORNIA CITY COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Request for City Council direction regarding the affirmative termination by amortization of non- conforming uses in the Westside Specific Plan area. (Planning) PREPARED BY Brad Raulston PHONE. 4256 EXPLANATION: After adoption of the amortization ordinance in August 2006, City Council adopted the Westside Specific Plan on March 16, 2010. The specific plan established new zoning for the plan area, resulting in the creation of non -conforming uses that had been established under previous zoning. In 2012, the City Council approved the approach for undertaking the amortization ranking process. The ranking of non- conforming uses commenced in July 2012, and amortization periods were set for two non -conforming uses by the City Council in December 2013. These first two properties complied with the orders to terminate the non -conforming uses and are now in conformance with the land use provisions in the Westside Specific Plan. DEPARTMENT: 44 APPROVFD B`��+.'�. In order to continue amortization activities, an updated ranking of non -conforming uses must be performed. The ranking of non -conforming uses will be published to accept comments, after which the amortization ranking will be finalized. The updated ranking will be used for future amortization activities. FINANCIAL STATEMENT Ai -PROVED:. Finance Budgeted funds in the amount of $25,000 are available for consultant services for amortization. ACCOUNT Ni 001-409-000-650-9040 ENVIRONMENTAL REVIEW No further action is required under the California Environmental Quality Act since the action, as defined by CEQA, is not considered a project that has the potential to result in either a direct or indirect physical change in the environment. ORDINANCE: INTRODUCTION: ( FINAL ADOPTION: STAFF RECOMMENDATION: Provide direction to staff to proceed with the ranking update and amortization of non -conforming uses in the Westside Specific Plan area. BOARD / COMMISSION RECOMMENDATION: RECOMMENDATION: Not Applicable. ATTACHMENTS 1. Timeline for Amortization of Non -Conforming Land Uses. 2. Background Report. 204 of 221 ATTACHMENT 1 Timeline for Amortization of Non -Conforming Uses Westside Specific Plan area TENTATIVE DATES o MAY 2016 — Release list of non -conforming uses. o JUNE 2016 — Circulate draft ranking for review and comment. o JUNE TO JULY 2016 — Continue collecting data, receive input from stakeholders, and update ranking results. o SEPTEMBER 1, 2016 — Date for final data collection/research. o Q4 2016 — Consultation with property owners/tenants regarding land use conformance and amortization ranking. o Q1 2017 — Planning Commission recommendations on the affirmative termination by amortization of certain non -conforming land uses. o Q1 2017 -- City Council consideration of Planning Commission recommendations. o Q1 2017 — City Council consideration of resolution ordering the affirmative termination by amortization of certain non -conforming land uses. 205 of 221 ATTACHMENT 2 BACKGROUND REPORT Amortization of Non -Conforming Uses Westside Specific Plan area After adoption of the Amortization Ordinance in August 2006, the City adopted the Westside Specific Plan in 2010. The Ordinance authorized the City Council to order the termination by amortization of non -conforming land uses. Working in concert with the U.S. Environmental Protection Agency an amortization ranking process was developed through significant review and input from legal counsel, public participants, and interested parties. The amortization ranking process follows the steps outlined in the 2011 EPA report "Partnership for Sustainable Communities" and utilizes the spreadsheet from the report for recording findings for non- conforming uses. The amortization ranking evaluates the following factors: 1. Current Assessed Value of Land. 2. Current Assessed Value of Improvements. 3. Depreciation of Investments in Building Improvements. 4. Adaptability of Land and Improvements to Permitted Use. 5. Whether Use is Significantly Nonconforming. 6. Compatibility with Land Use Patterns and Densities of Surrounding Neighborhood. 7. Possible Threat to Public Health, Safety, or Welfare. 8. Size of Land Meets Minimum Requirements. 9. Building Meets Minimum Requirements. 10. Building Type is Usable Under Zoning. 11. Building Condition and Usability. 12. Minimum Building Setback Requirements. 13. Minimum Floor Area Ratio Requirements. 14. Minimum Building Height Requirements. 15. Minimum Parking Space Requirements. 16. Current Business License. 17. Proximity to Sensitive Area, such as a School or Park. 18. Proximity to Residential Parcels. 19. Residential Density. 20. Compliance Violations. 21. Permits Required by Regulatory Agencies. 22. Storage, Handling, Generation, and Disposal of Hazardous Substances or Wastes. 23.Air or Liquid Discharges of Hazardous Substances or Wastes. 24.Open Storage of Hazardous Substances or Materials. 25. Work Conducted within Right -Of —Ways or otherwise off the Property. 26. Lack of Security, such as Fencing or other Means of Restricting Access to a Property. The City's consultant conducts a field survey and performs research with the National City Fire, Police, Code Enforcement, and Public Works Departments, San Diego County, State agencies, and other entities monitoring business activities in the Westside Specific Plan area to compile information on each non -conforming use. 206 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 207 The following page(s) contain the backup material for Agenda Item: Request for consideration to change the starting times of City of National City Fiscal Year 2017 budget workshops scheduled for Tuesday, April 26, 2016 and Tuesday, May 24, 2016 to 5:00 pm. (Finance) 207 of 221 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016 AGENDA ITEM NO. ITEM TITLE: Request for consideration to change the starting times of City of National City Fiscal Year 2017 budget workshops scheduled for Tuesday, April 26, 2016 and Tuesday, May 24, 2016 to 5:00 pm. PREPARED BY: Ed Prendell, Budget Analyst PHONE: 619-336-4332 DEPARTMENT: Finance APPROVED BY: ` i 4 EXPLANATION: During its February 2, 2016 meeting, the City Council of the City of National City approved scheduling of a Fiscal Year 2017 budget workshop for Tuesday, April 26, 2016 and a tentative budget workshop for Tuesday, May 24, 2016. Both dates are "off' Tuesdays with respect to the regular City Council meeting schedule. The starting time approved for the workshops is 6:00 pm. With this agenda item, staff is requesting the starting time of the April 26th workshop and the May 24th workshop, if held, be changed to 5:00 pm to allow the Council more time to discuss the budget and related matters. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: Liam zi. MIS There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept staff's recommendation to change the starting times of the Fiscal Year 2017 budget workshops to 5:00 pm. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Budget Schedule — Fiscal Year 2017 208 of 221 CALIFORNIA NATIONAL, cum INCORPORATED BUDGET SCHEDULE - FISCAL YEAR 2017 DATE & TIME DLSCRII'LION DEPARTMENT Wednesday, Dec. 16th Budget calendar provided to department heads. Finance Tuesday, January 19th Budget instructions & budget forms distributed. EDEN open for Departments to enter information. Finance Monday, January 25th Budget training. Finance/All departments Tuesday, Feb. 2nd Request direction from the City Council for Budget Workshops and Budget Adoption dates. (January 20, 2016 - A200 deadline) Council/Staff Tuesday, Feb. 9th Departments enter appropriation proposals in EDEN by 5:00 pm All departments Thursday, Feb. 1 1th All CIP and Fleet appropriations entered into EDEN by 5:00 pm Engineering & Public Works Thursday, Feb. 11th Revenues estimates due from applicable departments by 5:00 pm All departments Tuesday, Feb. 16th City Council budget priorities. (February 3, 2016 - A200 deadline) Council/Staff Monday, Feb. 22nd 10:00 AM - 12:00 PM 2 - 3:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. City Council City Clerk City Treasurer City Attorney Tuesday, Feb. 23rd 9:30 AM - 12:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. City Manager Administrative Services Finance Human Resources MIS Risk Management Non -Departmental (Non-CIP) Wednesday, Feb. 24th 9:30 AM - 12 PM 2:00 - 4:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Police Fire/Building HGAM Monday, Feb. 29th 2:00 - 5:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Engineering & Public Works Parks Maintenance Facilities Maintenance Vehicle Maintenance CIP (All Funds) 209 of 221 City (2017) CALIFORNIA NATIONAL, cury INCORPORATED BUDGET SCHEDULE - FISCAL YEAR 2017 DATE & TIME DLESCRIP"LION DEPARTMENT Tuesday, Mar. 1st 2:00 - 5:00 PM Departmental budget meetings with Finance to discuss and review appropriation proposals. The specific time and location will be sent out prior to the meeting. Community Development Community Services Library Neighborhood Services Planning Thursday, Mar. 7th Departmental budget recall(s) scheduled (if necessary). Finance Wednesday, Mar. 16th 2:00 - 5:00 PM Budget review (all departments). Finance Administrative Services Tuesday, Mar. 22nd 2:00 - 5:00 PM Budget review (all departments). Finance Administrative Services City Manager Monday, Mar. 28th 10:00 AM - 12:00 PM 2:00 - 4:00 PM Departmental budget recall(s) (if necessary). Finance Other departments Thursday, Apr. 7th Send Preliminary Budget to printer and upload copy to City's website. Finance IT Tuesday, Apr. 26th 5 PM Budget Workshop / Preliminary Budget Presentation (April 13, 2016 - A200 deadline) Council/Staff Wednesday, May 4th 6:30 PM Neighborhood Council presentations (Kimball Neighborhood Council Meeting). Finance Thursday, May 12th 6:30 PM Neighborhood Council presentations (El Toyon Neighborhood Council Meeting). Finance Wednesday, May 18th 6:30 PM Neighborhood Council presentations (Las Palmas Neighborhood Council Meeting). Finance Tuesday, May 24th 5 PM Budget Workshop (Tentative) (May 4, 2016 - A200 deadline) Council/Staff Tuesday, Jun. 7th 6 PM Budget Hearing / Adoption of Budget. (May 25, 2016 - A200 deadline) Council/Staff 210 of 221 City (2017) CC/CDC-HA Agenda 4/19/2016 — Page 211 The following page(s) contain the backup material for Agenda Item: Resolution of the Community Development Commission -Housing Authority of the City of National City authorizing the Chairman to execute a Subordination Agreement allowing a new mortgage that is not -to -exceed $75,800 to be and remain a lien prior and superio 211 of 221 CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY COUNCIL AGENDA STATEMENT MEETING DATE: April 19, 2016; AGENDA ITEM NO.. ITEM TITLE: 'Resolution of the Community Development Commission -Housing Authority of the City of National City authorizing the Chairman to execute a Subordination Agreement allowing a new mortgage that is not - to -exceed $75,800 to be and remain a lien prior and superior to a home purchase assistance loan on a single -unit property located at 3117 East 16th Street in National City. i4tEPARED E Carlos Aguirre, Community Dev. Mgr. PHONE° 619-336-4391' DEPARTMENT: Housing, Grants, & Asset Management EXPLANATION: APPROVED On July 18, 1997, the Community Development Commission of the City of National City ("CDC") made a loan for $17,580.00 from the HOME Partnerships Program to assist in the purchase of a single-family residence located at 3117 East 16th Street in National City. The loan has an outstanding principal balance of $17,580.00. Armando and Elizabeth Marquez ("Borrowers") are interested in refinancing the first mortgage loan on the property and have been approved for a new loan from Homeward Residential, Inc. ("Lender"). The Lender is requiring that the Community Development Commission -Housing Authority (CDC -HA) execute the attached subordination agreement allowing the new loan to hold superior position to the CDC -issued loan. The CDC -issued loan will maintain second lien position on the property. The purpose of the refinance is to reduce the interest rate to 3.75% and term of the loan to 15 years from 30 years. There will not be cash proceeds to the Borrowers through the refinance. Staff has satisfactorily reviewed the combined loan -to -value, preliminary title report, new loan terms, and underwriting summary that outline the closing costs of the transaction. APPROVED: FINANOAL STATEMENT: APPROVED: N/A ACCOUNT NO. Finance MIS ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment No. 1: Subordination Agreement 212 of 221 RESOLUTION NO. 2016 — RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CHAIRMAN TO EXECUTE A SUBORDINATION AGREEMENT ALLOWING A NEW MORTGAGE THAT IS NOT -TO -EXCEED $75,800 TO BE AND REMAIN A LIEN PRIOR AND SUPERIOR TO A HOME PURCHASE ASSISTANCE LOAN ON A SINGLE -UNIT PROPERTY LOCATED AT 3117 EAST 16'h STREET IN NATIONAL CITY WHEREAS, Armando and Elizabeth Marquez ("Borrowers") are the owners of a single -unit property located at 3117 East 16' Street in National City; and WHEREAS, on July 18,1997, the Community Development Commission of the City of National City made a loan for $17,580 from the HOME Investment Partnerships Program to assist in the purchase of the single -unit property; and WHEREAS, the Borrowers desire to refinance the existing first mortgage to reduce the interest rate to 3.75% and the term of the loan to 15 years from 30 years with a new mortgage with a principal amount not -to -exceed $75,800 from Homeward Residential, Inc., ("Lender"); and WHEREAS, in order to provide the loan, the Lender requires the subordination of the Deed of Trust that secures the HOME funds. NOW, THEREFORE, BE IT RESOLVED that the Community Development Commission -Housing Authority of the City of National City hereby authorizes the Chairman to execute a Subordination Agreement and any other Escrow related documents as necessary. After being recorded by the County of San Diego, a copy of the Subordination Agreement will be on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of April, 2016. ATTEST: Leslie Deese, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva General Counsel Ron Morrison, Chairman 213 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 214 The following page(s) contain the backup material for Agenda Item: Update on Community Service Day projects for April 30, 2016. (Community Services) 214 of 221 Item # 4/19/16 Update on Community Service Day projects for April 30, 2016. (Community Services) 215 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 216 The following page(s) contain the backup material for Agenda Item: Update on Marina District Planning Area and Balanced Plan. (Planning) 216 of 221 Item # April 19, 2016 Update on Marina District Planning Area And Balanced Plan 217 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 218 The following page(s) contain the backup material for Agenda Item: Update on Negotiations with Southwestern College to Operate the National City Aquatic Center. (Community Services) 218 of 221 Item # April 19, 2016 Update on Negotiations with Southwestern College to Operate The National City Aquatic Center 219 of 221 CC/CDC-HA Agenda 4/19/2016 — Page 220 The following page(s) contain the backup material for Agenda Item: Update on Skate Park Opening. (Engineering) 220 of 221 ITEM # 4/19/16 UPDATE ON SKATE PARK OPENING (ENGINEERING) 221 of 221