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Agenda Packet CC 05-13-16
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 4,- CALIFORNIA - NATIONAL City `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, MAY 3, 2016 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacian en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS PRESENTATIONS 1. Recognition of Community Emergency Response Team (CERT) Academy #9 Graduates. (Fire) INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of . (City Clerk) 4. Resolution of the City Council of the City of National City authorizing the appropriation of Development Impact Fees in the amount of $11,500 to fund the enclosure of the Reserve Fire Engine Protective Shelter and award the building contract to Castle Steel Buildings. (Fire) 5. Resolution of the City Council of the City of National City authorizing increases of General Fund appropriations for Fiscal Year 2016-17 totaling $110,408.40, waiving the bid process based on Municipal Code Section 2.60.220(B) and 2.60.220(C), and authorizing the purchase of the P25 flash upgrade and installation of mobile and portable radios from Motorola Solutions to operate on the Next Generation system for the Police and Fire Departments. (Fire) 3 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 4 6. Resolution of the City Council of the City of National City, 1) increasing the contract with Kinsman Construction, Inc. in the not to exceed amount of $127,007.15 for the Police Department Building Improvements Project, CIP No. 15-06; and 2) authorizing the Mayor to execute Change Order No. 7 in the amount of $127,007.15 to provide waterproofing around the entire ground floor perimeter of the Police Department Building, planter boxes and the two pedestrian decks on the second floor.(Engineerinq/Public Works) 7. Resolution of the City Council of the City of National City authorizing the City (Buyer) to waive the bidding requirements and use the National Joint Powers Alliance (NJPA) Contractor #022014-FSC with Envirosight, LLC (manufacturer) through the Haaker Equipment Company (distributor) to award the purchase of one ROVVER X Sewer Inspection System for the Public Works Wastewater Division in the amount of $97,555.00 to Haaker Equipment Company (offices in La Verne, CA), as allowed by National City Municipal Code Section 2.60.260 regarding cooperative purchasing. (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the acceptance of the FY 2015 Operation Stonegarden Grant in the amount $48,000, and authorizing the Chief of Police to execute the Agreement for the award of the grant funds and sign grant documents indemnifying the granting agency against any liability arising from grant related operations, and authorizing the establishment of the Police Department Grants Fund appropriations and a corresponding revenue budget, in the amount of the grant for reimbursement of overtime, fringe benefits and mileage for programmatic operations and the purchase of approved equipment. (Police) 9. Resolution of the City Council of the City of National City authorizing the acceptance of the lowest, responsive, responsible bid, for the purchase of (1) 2016 Ford F250 2WD Supercab 142 XL, for the Public Works Department from North County Ford of Vista, in the amount of $34,458.86. (Finance) 10. Investment transactions for the month ended February 29, 2016. (Finance) 11. Warrant Register #39 for the period of 03/23/16 through 03/29/16 in the amount of $1,707,510.93. (Finance) 12. Warrant Register #40 for the period of 03/30/16 through 04/05/16 in the amount of $1,037,681.39. (Finance) PUBLIC HEARINGS 4 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 5 13. Final Public Hearing on the U.S Department of Housing and Urban Development (HUD) for the first amendment to the 2015-2019 Consolidated Plan and 2015-2016 Annual Action Plan and the allocation of 2016-2017 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the Fiscal Year (FY) 2016-2017 Annual Action Plan. (Housing, Grants, and Asset Management) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS 14. Resolution of the City Council of the City of National City approving the first amendment to the U.S. Department of Housing and Urban Development (HUD) Amended 2015 to 2019 Consolidated Plan for Program Years and 2015-2016 Annual Action Plan and authorizing the allocation the allocation of 2016-2017 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the Fiscal Year (FY) 2016-2017 Annual Action Plan. (Housing, Grants, and Asset Management) NEW BUSINESS 15. Temporary Use Permit - Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary School on June 4, 2016 from 8 a.m. to 12 p.m. with no waiver of fees. (Neighborhood Services) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 16. Update on New Storm Water Permit Requirements for Development (Engineering/Public Works) 5 of 133 CC/CDC-HA Agenda 5/3/2016 - Page 6 17. Update on Highway Ramp & Local Road "Adopt a Road" Program (Engineering/Public Works) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - May 17, 2016 - 6:00 p.m. - Council Chambers - National City, California. BUDGET SCHEDULE - FISCAL YEAR 2017 June 7, 2016 - 6:00 pm - Budget Hearing CITY COUNCIL SUMMER LEGISLATIVE RECESS July 5, 2016 - City Council Meeting - Suspended July 19, 2016 - City Council Meeting - Suspended 6 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 7 The following page(s) contain the backup material for Agenda Item: Recognition of Community Emergency Response Team (CERT) Academy #9 Graduates. (Fire) 7 of 133 ITEM # 5/3/2016 Recognition of Community Emergency Response Team (CERT) Academy #9 Graduates (Fire) 8 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 9 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 9 of 133 ITEM # 5-3-16 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (CITY CLERK) 10 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 11 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the appropriation of Development Impact Fees in the amount of $11,500 to fund the enclosure of the Reserve Fire Engine Protective Shelter and award the building contract to Castle Ste 11 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the appropriation of Development Impact Fees in the amount of $11,500 to fund the enclosure of the Reserve Fire Engine Protective Shelterand award the building contract to Castle Steel Buildings. (Funded by Development Impact Fees) PREPARED BY: Frank Parra DEPARTMENT: PHONE° 619-336-4551 APPROVED BY: EXPLANA`t,icm. See Staff Report. FINANCIAL STATEMFN7 ACCOUNT NO, 325-409-500-598-1217 Fund balance is available in the Development Impact Fee appropriation of $11,500 in account 325-409-500-598-121 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: 11CFinance APPROVED: MIS fund for approximately $90,000. Establish an 7.. STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Quotes 3. Resolution 12 of 133 NATIONAL CITY FIRE DEPARTMENT STAFF REPORT PROBLEM STATEMENT: Over the last several years, the National City Fire Department has acquired several apparatus with the use of a combination of grant funds, Lower Sweetwater Fire Protection District service fees, development impact fees, and general fund contributions. These acquisitions have been great additions to the NCFD. However, due to limited space inside Fire Station #34 to house the apparatus that have been placed in reserve status, the reserve apparatus have been placed outside on the training ground under an open protective shelter that was approved by the City Council on April 17, 2012. To further protect the reserve apparatus, the NCFD would like to enclose the open protective shelter. NCFD FLEET: Unit Age Status Unit Type 034 0 Front Line Quint Truck 151 5 Front Line Pumper 499 6 Reserve Quint Truck 470 9 Front Line Pumper 460 11 Reserve Pumper PROPOSAL: New development increases the demand for health and safety services provided by the City, affects the quality of the community's infrastructure, and increases the need for public facilities. Impact fees help pay for the cumulative impact of new development through infrastructure improvements and additions, thereby also contributing to the community's economic development. Development impact fees are one-time charges applied to offset the additional public-service costs of new development. They are usually applied at the time a building permit is issued and are dedicated to the provision of additional services, such as water and sewer systems, roads, schools, libraries, and parks and recreation facilities, made necessary by the presence of new residents in the area. The funds collected cannot be used for operation, maintenance, repair, alteration, or replacement of existing capital facilities and cannot just be added to general revenue. They are essentially user fees levied in anticipation of use, expanding the capacity of existing services to handle additional demand. The amount of the fee must be clearly linked to the added service cost, not some arbitrary amount. The NCFD receives a share of the development impact fees that are charged by the City. Currently, the NCFD's share of development impact fees is approximately $90,000. The NCFD received three quotes. Although Castle Steel Buildings is slightly higher in cost, they can enclose the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end; whereas, the other companies could not provide the curtains. Castle Steel Buildings is $11,500 with the vinyl fabric curtains included PCIW Steel is $11,410.87 with no curtains Barnes building is $10,428.00 with no curtains 1 13 of 133 The NCFD would like to award the building contract to Castle Steel Buildings and apply $11,500 of development impact fees to enclose the protective shelter with panels on the sidewalls and vinyl fabric curtains on each end. The protective shelter will ensure the longevity of the NCFD's reserve apparatus. STAFF RECOMMENDATIONS: • Use Development Impact Fee - $11,500 toward the enclosure of the protective shelter and award the building contract to Castle Steel Buildings. 14 of 133 NATIONAL CITY FIRE DEPARTMENT ACCOUNT EXPENDITURE AUTHORIZATION TO BE COMPLETED BY PERSON REQUESTING PURCHAF- nMru 1I .F nur v- ITEM/SERVICE REQUESTED *Use cost breakdown Reserve engine enclosure EST. EXPENSE JUSTIFICATION FOR PURCHASE $11,500.00 Enclsoure for reserve engines ACCT # REQUESTED BY DATE Fund for engine enclosure B.0 Beveridge 3/27/2016 VENDOR NAME ADDRESS ATTENTION PHONE Castle Steel Building 9069 Birch Street Spring Valley,Ca 91977 Jim Jacobs 619-589-1856 FAX LOG # DATE REQ # DATE P.O. # DATE AMT ENC ACCT # M.O.P. # PETTY CASH R.F.W. DATE AMT PD DATE PDIFIRE 5 DATE PD/FINANCE WARRANT # INVOICE # AUTHORIZATIONS: 'MED. SUPV. COMMENTS Director Parra DATE: 3/27/2016 BATT. CHIEF COMMENTS DATE: ACCT. MGR. COMMENTS DATE: ADMIN. CHIEF COMMENTS DATE: * COST BREAKDOWN: QUANTITY ITEM PRICE EXTENSION 1 Enclsore for Reserve Apparatus Housing $11,500.00 Ordering Information: Sub -total 9 % Sales Tax See attached Bids Shipping/Handling TOTAL $11,500.00 I:\COMMONIFORMIACCT EXP.FRT (Revised 07/03) 15 of 133 Page 1 of 1 Scan10002.PDF 1 /1 � >F>• �.{� LiE . 1 frTo. Shipposi To; • cxv'4 a 'Ma Qtftor. 1064 Birch Srlhaer. Spring Vail eY, c 1 g77 Phone 1619i.5a4,1asf Fax (67 9) Sa9. r405 84 tic ..1%f1& 2 &a e: At ��I b X 1'?roPesel b Salsa Order Invoice Omi Oder Ne. I ',AmO-et No SuerPer,o, Tana Sn md'.r. Du; nlity Desugx(on Prico Amount • -- I5c0R • rhOVt. SKIMpla, ant 13C77i sr.1356'. • lnJs7d-+-- t - -CA pa- FMsst-- ptJ 13 a7i-1 5 roe LJlhf-(.. . • ' c-41-M.'rNe4.-- onJ acnrl r-n- '7-O t5uphR 7- Prlo4EJtp C+— T/J-11J4. • 611Pf4W. t fkl i--4 L.. otiJ £4 l5` tFJrohr, Fn I;C-. C i TffraS, .fOW& OAJ Wf%F-Gt ONr !'A}A.. ll24✓K' av+u R•JiJ P5 /f;' Q ,' C.d 7E- ) �'1AM_ ) F-14,E. F%6ud617rrtr'r. 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(Norsic!,30, - p yt1'Jfem ) I_Jt 1P -.>4,1111--- 0wbuvmatenat 6vbAxer torso Our Coming N flotooc Whom W 6e Pled 9F ia64s Tara; wntade+J sea -7 ni5 : • m 5'0 `fr pepos rr, s+. ird41.4. •P 2rAL4AN= CCrlPEts7fto4 -tpar 'clPl N1CP, �aa Oopoii: Lass DoposX. 3stanu et06Jts P> ..1 at tymi.odNp 4 Muap citt-an0.DTC. 4?Iqi Kt.O+Yt4+My}PP04.at4 c0 '.0 r_cin raen�t,.. 0,0"4 ,4,114r.Pn O.vwwa ow at, 0...p!W./ wawt+'Mvr.sper'%btn<vmaew.arrUkge2mMM agnk H Wass i1 IenaHNn 4en0+44 A'444'Cl044/ tf'at, as wok. a• 'ui4 ql.be craw togiaRnpalM lai> r.,euenert..pew.n eta Mil.. y1��a�4m�y otnua �naa uuevcowaeviy+ .ur.a.r.ao.a urwe enl�.�n-,a.ana.n.r>ent� rwCu 0i00V PaR 4IBr P.tnt' IWM4WY. 0RIK G..e N+N LxrawPoax. • Duycr Ow • (teproienlatve Get <r X https:Ifus-mg5. mail.yahoo. comineof ie_b lank 16 of 133 3./25?2016 ESTIMATE: 01052015 PROPOSAL TO: NATIONAL CITY FIRE DEPT ADDRESS: PHONE: ATTN: STEVE KANE EMAIL: STEVEK@HANDYMETALMART.COM PCIW WILL FURNISH THE WORK AS LISTED BELOW, ALL PER PLANS AND SPECIFICATIONS EXHIBITED TO USE , AND SUBJECT TO ALL TERMS AND CONDATIONS HEREIN, FOR THE SUM OF ($11,410.87) INCLUDING ALL TAXES NOW IN EFFECT. JOB NAME: NC FIRE DEPT LOCATION: NATIONAL CITY , CA PLANS DATED: SPECIFICATIONS: PER MEETING ON 5JAN15 ADDENDUM: SHEET: DESCRIPTION: LABOR & CONSUMABLES COST ONLY (MATERIALS PROVIDED BY OTHERS) FULL DECKING OF TWO WALLS AT FIRE ENGINE PORT ENTRY INSTALLATION OF TWO JOIST BEAMS WITH A TROLLEY TRACK 2 LABORERS FOR 105 MAN HOURS OF WORK EXCLUSIONS: MATERIALS PROVIDED BY OTHERS TOTAL STEEL BID $_11,410.87_ ALTERNATE - Approval *Special insurance or contract conditions not yet applied to this estimate *Steel estimate good for 30 day Included: Fabrication, primer and erection ALEX PALACIOS p.619.719.8456 f :619.575.4801 1425 30th Street Suite A San Diego CA 92154 17 of 133 - items here described only - shop drawings -shop inspections -steel connecting hardware Exclusions: -field Inspections -wood to metal hardware -all items not described or listed above -10ga lighter metal -concrete reinforcement weld to structural -sheet metal work -shoring or bracing -welding for other trades Specific Exclusions: - Finish paint -Galvanizing - Special paints -Non ferrous steel -Alum and other metals -Stainless work -Caulking -Bolts to wood -Any item not described on bid breakdown -Welding for other trades -Sewer grates -Steel plates, steel misc for other trades -field inspections -wood to metal hardware -all items not described or listed above -10ga lighter metal -concrete reinforcement weld to structural -sheet metal work -shoring or bracing PROPOSAL All exclusions listed are to be included as part of our proposal. EXCLUSIONS ARE AS FOLLOWS: • COST OF BONDS/INSURANCE EXCEPT GENERAL LIABILITY, WORKERS COMP & SURETY BOND. • ABRASIVE STAIRS NOSING • ALL ASTM A449 HIGH STRENGTH THREAD ROD PER 2, 4, 7, 8, 9/SW • ALL MANUFACTURER'S PURCHASED ITEMS (CATALOG ITEMS) • ALL NON-FERROUS METALS AND STAINLESS STEEL ALEX PALACIOS p.619.719.8456 f:619.575.4891 1425 34th Street Suite A San Diego CA 92154 18 of 133 • ALL REBAR, CLIPS, FASTENERS AND ANCHORS REQUIRED BY OTHER TRADES TO ATTACH ANY MATERIAL TO STRUCTURAL STEEL OR COLD FORMED CHANNELS • ALL SIMPSON AND CATALOG ITEMS • ALL STEEL FOR SIGNS • ALL UNINSTRUT MEMBER • ALL WOOD PRODUCTS AND RELATED FASTENERS DR BRACKETS • ALUMINUM ITEMS • ANCHOR BOLTS OR FASTENERS FOR OTHER TRADES • ANY ITEM NOT COVERED IN THE EXCLUSIONS FOR THE PROPOSAL -SCOPE IS EXCLUDED • ANY ITEM NOT SIZED OR DIMENSIONED ON THE CONTRACT DOCUMENTS • ANYTHING SHOWN ON OR REFERENCED TO MECHANICAL, PLUMBING, ELECTRICAL OR CIVIL DRAWINGS • BACKING PLATES FOR WALL -MOUNTED HANDRAILS FOR OTHER TRADES • BOLTS ENTERING WOOD • BUILDING PERMITS, INSPECTION, ENGINEERING AND DESIGN CALCULATIONS • CARPENTRY HARDWARE • CHAIN LINK FENCES AND GATES • CLEANING AND LUBRICATING OF ANCHOR BOLTS • CONCRETE WORK OF ANY KIND • CORE DRILLING AND CONCRETE CUTTING AT METAL FENCES • COST OF INSPECTION, TESTING AND PREPARATION • COSTS OF BOND • COSTS OF INSPECTION, TESTING AND PREPARATION • CUTTING OR DRILLING OF OUR WORK TO ACCOMMODATE OTHER TRADES • DEMOLITION • DOWNSPOUTS • ENGINEER'S SUPERVISIONS OF SHOP DRAWING PREPARATION • EXPANSION JOINT COVER ASSEMBLIES • EXTERIOR CONCRETE STAIRS PER 17.18/D-2 (NOT SHOWN WERE APPLY ON PLANS) • FEES OR "WAIVER OF SUBROGATION" IF REQUIRED ON WORKERS COMPENSATION INSURANCE • FIELD MEASURING FOR STRUCTURAL STEEL • FIELD WELDING OF CONCRETE REINFORCING STEEL TO STRUCTURAL STEEL • FINISH PAINT AND COATINGS OR ANY FIELD TOUCH-UP PAINT • FLOOR DECK/METAL ROOFING, METAL DECKING, SHORING, METAL PANELS, METAL SIDING, PANELIZED ROOF SYSTEMS AND HOSTING FOR SAME • FURNISHING CHANNELS OR ANGLES PCIW will furnish all the required, materials, hardware, 1 coat shop primer, tools, equipment, supplies, supervision and labor for the fabrications and installation of the above described project items. ALEX PALAC105 p.619.719.8456 f:619.575.4801 • 1425 30th Street Suite A San Diego CA 92154 19 of 133 Barns & Buildings PO Box 1967 Lakeside, 619-219-0099 office License # 936131 S D ba rnsdavi d Ca}gma i I. Inc. • CA 92040 Date: 3/15/16 co m Proposal submitted to: Work to be performed at: Name: National City Fire Dept./ Brian Smith Street: Street: 343 E.16th st City; City: National City State/Zip: Si tate/Zip: CA Phone: 619-336-4.566 Date of plans: N/A Email: bsmith@nationalcityca.gov Materials: Remove partial side walls on existing 60'x26' structure. install new sheeting on to concrete piers on both sides. Install truss at top of structure in front and back (to support cover with sheeting , Includes: Tax, Delivery and Installation: $10,428.00 Not Included: Concrete, Grading and Permits i i Deposit: $4,172 Due Upon Delivery: $5,214 Due Upon Completion: side wails down curtains) and $1,042 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and/or specifications submitted for above work and completed in a professional manner for the sum of: $10,428,00 Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent Lf on accidents or dela s beyond control. This proposal is valid 30 days from date above, Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. San Diego Barns and Buildings is authorized to do the work as specified. Payment will be made as outlinekl above. Accepted , Signature Signature Date NOTICE TO OWNER: [Sec 7018.S Contractors License Law) Under the Mechanik.s' Lien Lard. any contractor, subcontractor laborer, material man or other person who helps to intpIove your property and is not paid for labor, services or material has a right to enforce claim against your property. Under cite law, you may protect yourself against <uch claims by Filing before coiotncncing such work or improvement. an original contract for the work of improvement ora modilkeatkm thereof, in the olfice of the county recorder of the county where the property is situated and requiring that a contractor's payment bond be recorded in such office_ Said band shall be in the amount not leas than 50% oldie contract price and shall. in addition to any conditions for the performance of the contract be conditioned for the payment In full of the claims ofall persons furnishing labor. services. equipment or materials for the work described in said contract 20 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 21 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing increases of General Fund appropriations for Fiscal Year 2016-17 totaling $110,408.40, waiving the bid process based on Municipal Code Section 2.60.220(B) and 2.60.220(C), and authori 21 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: may 3, 2016 AGENDA ITEM NO. ITEM TITLE. Resolution of the City Council of the City of National City authorizing increases of General Fund appropriations for Fiscal Year 2016 totaling $110,408.40, waiving the bid process based on Municipal Code Section 2.60.220(B) Sole Source and 2.60.220(C) Proprietary, and authorizing the purchase of the P25 flash upgrade and installation of mobile and portable radios from Motorola Solutions to operate on the Next Generation system for the Police and Fire Departments. (Fire) �� O PREPARED BY! Frank Parra PHONE.19-336-4551 EXPLANATION: See Staff Report. DEPARTMENT: Fir APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NC 001-411-000-287-0000 - $82,229 R&M Comm. Equip. PD APPROVED: 001-412-125-287-0000 - $28,180 R&M Comm. Equip. FD General Fund balance is available for the P25 upgrade and installation. ENVIRONMENTAL REVIEW ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the resolution. BOARD i COMMISSION RECOMMENDATION: ATTACHMENTS: 1. 'Staff Report 2. RCS Users of Motorola XTL/XTS 5000 and XTL/XTS 2500 Series Radios Letter 3. Motorola Solutions Quote 4. Resolution 22 of 133 NATIONAL CITY FIRE DEPARTMENT STAFF REPORT PROBLEM STATEMENT: The County's Regional Communications System (RCS) has helped sustain communications among the region's public safety and public service partners for emergency and disaster response communications. The County is in the process of procuring the Next Generation Regional Communications System Voice Network (Next Gen RCS). The current RCS network uses Motorola's "SmartZone" trunking control technology. The Next Gen RCS will use a different trunking system called "Project 25" (P25). Many Motorola XTL5000/XTL2500 series and XTS5000/XTS2500 series radios are not equipped with P25 trunking and will require a P25 software upgrade to add this capability in order to operate on the Next Gen RCS. On March 2, 2016, the City was notified that the P25 flash upgrades are available for XTS5000/XTL5000 series radios until December 31, 2016. The P25 flash upgrade kits for XTS2500/XTL2500 radios will not be available after December 31, 2017. The Police and Fire Department have a total of 230 radios that need the P25 flash upgrade, which costs $312 per radio and $115 or $185 for labor depending on the model. The upgrade and labor will cost a total of $110,408.40. Motorola Solutions would provide the P25 upgrade and labor for the installations for the radios, which will continue to work on the existing RCS "SmartZone" network. General Fund balance is available for the P25 upgrade and installation. UPGRADE PROPOSAL: Department # of Portable Radios # of Mobile Radios Police 108 63 Fire 40 19 Total 148 82 POLICY REQUIREMENTS: National City Municipal Code (NCMC) Section 2.60.220(B) provides that the City may waive the bid process if the commodity, regardless of value, can be obtained from only one source and there is no adequate substitute; and NCMC Section 2.60.220(C) provides waiving the bid process if the commodity or service to be procured, regardless of value, is required to integrate with or be compatible with existing furnishings, materials, systems, programs or equipment, and the procurement can be timely made from a manufacturer or supplier who previously satisfactorily supplied the particular commodity or service. The City has purchased radios from Motorola Solutions since 1999. Motorola Solutions is the sole source provider of Motorola Radios, which are the standardized radio for the County's RCS. STAFF RECOMMENDATION: Resolution of the City Council of the City of National City authorizing increases of General Fund appropriations for Fiscal Year 2016-17 totaling $110,408.40, waiving the bid process based on Municipal Code Section 2.60.220(B) Sole Source and 2.60.220(C) Proprietary, and authorizing the purchase of the P25 flash upgrade and installation of mobile and portable radios from Motorola Solutions to operate on the Next Generation system for the Police and Fire Departments. 23 of 133 San Diego County — Imperial County Regional Communications System 5595 Overland Avenue, Suite 101, MS-056, San Diego, California 92123 Phone (858) 694-3663 Fax (858) 694-3433 http://www.res800mhz.org March 2, 2016 To: RCS Users of Motorola XTUXTS 5000 and XTL/XTS 2500 Series Radios RCS ADVISORY 2016-02: TIME CRITICAL — SOFTWARE UPGRADES REQUIRED FOR OPERATION ON THE NEXT GEN RCS VOICE NETWORK The County is in the process of procurement for the Next Generation RCS Voice Network. The current RCS network uses Motorola's "SmartZone" trunking control technology. The Next Generation network will use a different trunking control methodology called "Project 25" (P25). Many Motorola XTL5000/XTL2500 Mobiles and XTS5000/XTS2500 Series radios are not equipped with P25 Trunking and will require a P25 software upgrade to add this capability in order to operate on the RCS after transition to NextGen. XTL/XTS 5000: The P25 Upgrade Kits for XTL'XTS5000 series radios will not be available after December 31, 2016. This current price for this software is $345.00 per radio and is available from your Motorola radio provider. In addition, your radio service provider will charge for the time involved in installation of the software into the radio. The radios will continue to work on the existing RCS SmartZone technology after the addition of the P25 upgrade. XTL/XTS 2500: The P25 Upgrade Kits for XTL/XTS 2500 series radios will not be available after December 31, 2017. This current price for this software is $345.00 per radio and is available from your Motorola radio provider. The price for the 2500 P25 Upgrade Kits will see a price increase to $390.00 each beginning January 1, 2017. In addition, your radio service provider will charge for the time involved in installation of the software into the radio. The radios will continue to work on the existing RCS SmartZone technology after the addition of the P25 upgrade. Encryption. If your radio is equipped for encrypted operation, the RCS Programming Shop will need to reload the applicable encryption key(s) after the required upgrades have been performed. To determine which of your radios require upgrading, please contact Bob Erickson, Subscriber Services Supervisor on (858) 694-3278 or by email at Robert.Erickson@sdsheriff.orq. To discuss pricing for the upgrades and installation, please contact your Motorola sales representative. Sincerely, Susan M. Willy, Manager San Diego County / Imperial Cou 1 Regional Communications System Board of Directors SAN DIEGO COUNTY- IMPERIAL COUNTY Chief Btll Paskte, Alpine Fire Protection District (Chair; -Asst. Sheriff Tim Curran, San Diego County Sheriffs Department (Vice Chair) Holly Crawford, OES, Counly of San Diego - Chief Manuel Rodriguez, National City Police Department - Chief Mike Blood, Coronado Fire Department Chief Michael Davis, Carlsbad Fire Department -Chief Don Butz, Heartland Communications Peony JPA -Timothy Purvis, Poway Unified School District Ali Zolfaghari, Caltrans - Sheriff Ray Loera, IVECA - Jeff Green, IVECA - TBD, IVECA — Chief Pete Mercado, IVECA 24 of 133 APX RADIOS QUOTE TO: City of National City Michael Lafreniere 619-336-4566 PREPARED BY: Andy Grimm 858-864-3660 agrimm(a�daywireless.com DATE: 13-Apr-16 Quote Valid through 31-Dec-16 Quote # 21146REV001 © MOTOROLA SOLUTIONS - *Line # Qt Part Number Item Description List Price Unit Discounted Price Total Extended Discount Price P25 TRUNKING SOFTWARE UPGRADES = Al 1 19 T7000 XTL5000 MOBILE RADIOS - ADD P25 Trunking Software $390.00 $312.00 $5,928.00 2 33 T6751 XTS5000 PORTABLE RADIOS - ADD P25 Trunking Software $390.00 $312.00 $10,296.00 3 7 T6811 XTS2500 PORTABLE RADIOS - ADD P25 Trunking Software $920.00 $312.00 $2,184.00 4 55 $390.00 $312.00 $17,160.00 T7000 XTL5000 MOBILE RADIOS - ADD P25 Trunking Software 5 8 T7000 XTL5000 CONSOLETTE FIXED RADIOS - ADD P25 Trunking S $390.00 $312.00 $2,496.00 6 74 T6751 XTS5000 PORTABLE RADIOS - ADD P25 Trunking Software $390.00 $312.00 $23,088.00 7 34 T6811 XTS2500 PORTABLE RADIOS - ADD P25 Trunking Software $920.00 $312.00 $10,608.00 Total Equipment: $71,760.00 9% Tax on Equipment $6,458.40 Total Equipment and Tax $78,218.40 8 19 $185.00 $115.00 $185.00 Not Taxed Not Taxed Not Taxed $3,515.00 $4,600.00 $11,655.00 9 40 S (5000' LABOR FOR POLICE MOBILE & CONSOLETTE RADIOS 10 63 11 108 LABOR FOR POLICE PORTABLE RADIOS (5000's &.350O 1 $115.00 Not Taxed $12,420.00 Order Total (Equipment, Tax, Labor) $110,408.40 Discounted Pricing from San Diego County RCS Contract # 552544. Shipping is included at No Charge. PO's must be made out to Motorola Solutions, INC (not Day Wireless). 25 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 26 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) increasing the contract with Kinsman Construction, Inc. in the not to exceed amount of $127,007.15 for the Police Department Building Improvements Project, CIP No. 15-06; and 2) authorizing t 26 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the Gity of National City, 1) increasing the contract with Kinsman Construction, Inc. in the not to exceed amount of $127,007.15 for the Police Department Building Improvements Project, CIP No. 15-06; and 2) authorizing the Mayor to execute Change Order No. 7 in the amount of $127,007.15 to provide waterproofing around the entire ground floor perimeter of the Police Department Building, planter boxes and the two pedestrian decks on the second floor. PREPARED BY Stephen Manganiello DEPARTMEN1 . Engineering & Public Works PHONE: 336-4382 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED BY: APPROVED: APPROVED: Expenditure Account: 001-409-500-598-1182 (Police Department Building Improvements) - $127,007 15 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD ! COMMISSION RECOMMENDATION: N/A ATTACHMENTS. 1. Explanation 2. Change Order No. 7 3. Resolution Finance MIS 27 of 133 EXPLANATON On September 15, 2015, City Council adopted Resolution No. 2015-139 awarding a contract in the amount of $768,463 to Kinsman Construction, Inc. for the Police Department Building Improvements Project, CIP No. 15-06. The original contract amount included electrical and mechanical upgrades to support expansion of the Police Department Property and Evidence Room, Americans with Disabilities Act upgrades, fire suppression system upgrades to both the Police Department server room and City Hall server room, heating, ventilating and air conditioning upgrades to the Police Department sever room, and waterproofing. During the design phase, staff hired a waterproofing specialist to analyze the waterproofing requirements for the Property and Evidence room, as well as analyze the remainder of the Police Department Building. Given the extensive nature of the "building -wide" analysis, only the recommendations associated with the Property and Evidence room were included in the original contract. These improvements include waterproofing specific walls, ceilings, cracks, and the planters directly associated with water intrusion issues for the basement. After contract award, staff continued working with the waterproofing specialist to complete the analysis for the entire building perimeter where soil is in contact with walls, the remaining planters surrounding the building, and the two pedestrian decks on the second floor. The project is currently on schedule with construction completion estimated for the end of June 2016. To date, staff has executed six change orders totaling $46,432.71, which is approximately 6% of the contract amount. Staff requested a quote from the contractor to procure and install the waterproofing improvements for the remaining high priority areas of the building per the waterproofing analysis. The contractor's change order proposal is for $127,007.15. Staff has reviewed the proposal and recommends executing the change order with Kinsman Construction, Inc. as the amount is fair and reasonable, work can be performed in a timely manner, and there is no competitive advantage to bidding out this work. Therefore, staff requests that City Council approve an increase to the contract with Kinsman Construction, Inc. in a not to exceed amount of $127,007.15, above and beyond the original 25% contingency of $192,115.75. Funds are available in the Police Department Building Improvements expenditure account number 001-409-500-598-1182 through previous City Council appropriations. 28 of 133 Change Order 7 to be attached 29 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 30 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the City (Buyer) to waive the bidding requirements and use the National Joint Powers Alliance (NJPA) Contractor #022014-FSC with Envirosight, LLC (manufacturer) through the Haaker Equ 30 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: ITEM TITLE: May 3, 2016 AGENDA ITEM NO. [ Resolution of the City Council of the City of National City authorizing the City (Buyer) to waive the bidding requirements and use the National Joint Powers Alliance (NJPA) Contractor #022014-FSC with Envirosight, LLC (manufacturer) through the Haaker Equipment Company (distributor) to award the purchase of one ROWER X Sewer Inspection System for the Public Works Wastewater Division in the amount of $97,555.00 to Haaker Equipment Company (offices in La Verne, CA), as allowed by National City Municipal Code Section 2.60.260 regarding cooperative purchasing. PREPARED BY: IRay Roberson, Management Analyst II DEPARTMENT: Engineering/Public Works PHONE: (619) 336-45831 EXPLANATION: See attached explanation. FINANCIAL STATEMENT: APPROVED BY: ACCOUNT NO. APPROVED: 1644-416-222-511-0000 (Equipment Replacement Reserve): $97,555.00 Funds were appropriated to this account by City Council through adoption of the FY2016 budget. ENVIRONMENTAL REVIEW: N/Aj ORDINANCE: INTRODUCTION: FINAL ADOPTION: MIS STAFF RECOMMENDATION: Adopt Resolution awarding the purchase of one ROWER X Sewer Inspection System for the Public Works Wastewater Division in the amount of $97,555.00 to Haaker Equipment Company BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1 Explanation 2. Proposal/Quote from Haaker Equipment Company 3. National Joint Powers Alliance (NJPA) Contractor #022014-FSC with Envirosight, LLC 4. Resolution 31 of 133 Explanation: The current sewer inspection camera used by Public Works staff has exceeded its useful life and has required extensive maintenance and repair. The new ROVVER X Sewer Inspection System will replace the existing system and allow Public Works to provide more efficient sewer inspection and monitoring services for National City residents. The new system will allow crews to inspect and monitor all existing sewer lines, as the current system cannot access shorter lines, and provide portability for inspection of lines not accessible from the street. After seeing demonstrations and comparing working features of competitive sewer inspection systems, staff recommends purchasing the ROVVER X Sewer Inspection System based on its reliability and capabilities. There is an opportunity to waive the bidding requirements and use the National Joint Powers Alliance (NJPA) Contract #022014-FSC with Envirosight, LLC (manufacturer), through Haaker Equipment Company (distributor), to purchase one ROWER X Sewer Inspection System, as allowed by Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the NJPA Contract #022014-FSC with Envirosight, LLC was competitively bid through a Request for Proposals (RFP) process, and that the NJPA's procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to use the NJPA Contract #022014-FSC with Envirosight, LLC (manufacturer), through Haaker Equipment Company (distributor), and award the purchase of one ROVVER X Sewer Inspection System for the Public Works Wastewater Division in the amount of $97,555.00 to Haaker Equipment Company (offices in La Verne, CA), consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this equipment is available through the Equipment Replacement Fund, which will be replenished by the Sewer Service Fund. As part of the FY 2016 budget adoption process, City Council authorized an appropriation of $600,000.00 for the purchase of a new sewer vactor truck. On January 19, 2016, through adoption of City Council Resolution 2016-8, City Council approved the purchase of a new sewer vactor truck at a cost of $405,513.00, resulting in a savings of $194,487.00. Therefore, funding is available for the $97,555.00 purchase of the ROVVER X Sewer Inspection System; 32 of 133 EQUIPMENT COMPANY 1PA awcor��Q�� NrRncr In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the NJPA Cooperative Purchasing Agreement — Contract #O22O14-FSC. April 18, 2016 City of National City 2100 Hoover Ave National City, CA 91950 Jeff Rouston Re: ROVVER X Sewer Inspection System To: Jeff Rouston Thank you again for attending the presentation and demonstration of the ROVVERX sewer inspection system. The ROVVERX was designed to be an everyday production unit with the ease of going portable for the inspection of easements and hard to reach manholes. We certainly have no objections or issues retro- fitting your current CCTV vehicle with the ROVVERX technology. 33 of 133 The bullet points below outline a few of the unique system features that make this unit stand apart from our competition: • Automatic Cable Reel. • Steerable Crawler (all six wheels), with built in inclinometer, transmitter, and pressure sensors. Equipped to allow inspections from 6" to 36". • Lightweight to allow for easier set up and tear down for the operator. • Cable is manufactured with 1000 pound pull strength. • Easy cable re -termination -Can be performed locally without the need to source outside help. Process will take (1) hour. • The entire length of cable, 1000 ft., weighs less than the crawler (important for the performance of the crawler). • CANBUS Technology as an operating system for an infinite amount of updates and upgrades as needed. • Hand Held Pendant that controls ALL camera and crawler functions. • Pendant is also equipped with On board software for inspection reports if desired (samples provided). • On board laser for measurement of pipe defects and obstructions. • Ability to add the remote lift, if needed, for inspection of large diameter pipe (optional). • Optional Crawler Carriage to set up for inspections beyond 36". • The system is designed to be a complete everyday production unit as well as giving you the ability to be portable if needed (easements, hard to reach manholes, etc.). • An amazing cost of ownership when compared to other systems. • Local Service Center-Haaker Equipment is the dealer and service center for the entire Envirosight product line including the ROVVERX system The features described above are all standard except for ones labeled as "optional", which would be delivered with the purchase of the ROVVERX system. All of the options can be purchased after your initial investment or, in most cases, can be rented from Haaker as needed to complete special projects (larger diameter pipe, etc.). The amount to budget for the purchase of this equipment ONLY is $73,000.00 (plus applicable sales Taxes). The price quoted above would include the following system components: ROVVER X Basic Truck Package: Includes RCX90 camera (high -resolution CCD color zoom camera with 10x optical and 12x digital zoom, auto shutter, auto/manual focus, built-in LED lighting, +/-135 degree tilt, endless rotation, pressure sensor, and twin laser diodes for measuring feature width); ROVVER X 130 crawler (steerable with twin high-performance motors and 6-wheel drive, anodized aluminum/stainless steel chassis with pressure indicator, inclination and tilt sensors, location transmitter, rear viewing video camera); capability to transfer data to included desktop Vision Report software to generate reports and save data; wheels (6 small rubber, 4 medium rubber, 4 large rubber wheels, 4 medium grease wheels, 4 wheel spacers); VC200 control pendant to operate crawler, reel and camera (daylight viewable touch screen, MPEG-4 video encoding, storage to flash drive or USB Stick, online diagnostics and firmware updates, desk mount); RAX300 automatic motorized cable reel (with meter counter, splash -proof rating, 1000' orange transmission cable); power supply for 115/230V; wireless remote control; 25' extension cable (connecting VC200 to RAX300) with emergency power switch. 34 of 133 RavverX Package with mounting on City owned vehicle $73,000.00 Remote Lift Accessory: Raises/lowers the RCX90 camera on the RX130 crawler Rear -View Camera Option: Rear -View Auxiliary Light for use with Remote Lift Assembly $12,000.00 $ 4500.00 Equipment Total $89,500.00 Sales Taxes figured at 9% $8,055.00 Grand Total $97,555.00 The prices quoted would allow for the installation of the ROVVERX on your current vehicle, and (2) full days of training. Jeff, thank you again for this opportunity to work with you on your future sewer inspection equipment needs. I will be looking forward to the next step in the process. Respectfully Yours, My. Vai o Jose "Chuy" Vallejo 35 of 133 36 of 133 NOTICE OF AWARD TO ENVIRO ]GHT, l.L Request lop- Propo r1022014 SEWER VACCUM, HYDRO -EXCAVATION, AND/OR STd EF'TSWEEPER EQUIPMENT WITH BELATED ACCESSORIES Alfa SUPPLIES March 18, 2014 Envirosight, LLC 111 Canfield Ave., Unit B3 Randolph, NJ 07869 Dear Ms. Smith: Congratulations] You have been awarded an NJPA national contract for procurement of "Sewer Vacuum, Hydro -Excavation, and/or Street Sweeper Equipment with Related Accessories and Supplies." Your proposal was accepted, deemed responsive, evaluated and recommended for award by NJPA's Bid Evaluation Committee as a solution to meet our members' needs. The NJPA Board of Directors subsequently approved a national contract award to Envirosight, LLC at their monthly meeting on March 18, 2014. This award means that you are now an "NJPA Awarded Cortfrr, ct Vendor" and are part of a select group of worid-class vendors. Please find attached the NJPA Acceptance and Award — Forms D and E. Tony Glenz will be your NJPA Contract Manager and will be contacting you soon to advise you on how the contract will be launched and maintained. Tony's contact information is listed below: Office Phone: 218-894-5491 Cell Phone: 218-371-1671 Email: Tony.gienz@njpacoop.org Sincerely, Maureen Knight Contracts and Compliance Manager cc: Tony Glenz 202 12th Street NE is P.O. Box 219 • Staples, MN 56479 37 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 38 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the acceptance of the FY 2015 Operation Stonegarden Grant in the amount $48,000, and authorizing the Chief of Police to execute the Agreement for the award of the grant funds and sign 38 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the acceptance of the FY 2015 Operation Stonegarden Grant in the amount $48,000, and authorizing the Chief of Police to execute the Agreement for the award of the grant funds and sign grant documents indemnifying the granting agency against any liability arising from grant related operations, and authorizing the establishment of the Police Department Grants Fund appropriations and a corresponding revenue budget, in the amount of the grant for reimbursement of overtime, fringe benefits and mileage for programmatic operations and the purchase of approved equipment. PREPARED BY: Christopher P. Cameon, Sergeant DEPARTMENT: PHONE: 619-336-4524 APPROVED BY: EXPLANATION: The County of San Diego through the San Diego County Sheriff's Department received $6,600,000 in grant funding from the California Governor's Office of Emergency Services (Cal OES) via the U.S. Department of Homeland Security (DHS) for the Fiscal Year (FY) 2015 Operation Stonegarden (OPSG) Grant (under the Homeland Security Grant Program). As one of the 24 participating agencies, the National City Police Department's share of the total grant amount is $48,000. The Police Department's participation is governed by a Memorandum of Agreement with the San Diego County Sheriff's Department, who serves as the fiscal agent for the grant. The Operation Stonegarden Program is a reimbursable grant for law enforcement preparedness and operational readiness along the land and water borders of the United States and to address cross -border crimes in the region. The National City Police Department plans to purchase one night vision monocular at a cost not to exceed $6,000. The remaining funds, $42,000 will be spent on overtime, fringe benefits, and vehicle mileage. The cost figures are estimates. No matching funds are required. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. Expenditure: 290-411-655-1 * APPROVED: Revenue: 290-11655-3498 ENVIRONMENTAL REVIEW: Not applicable ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends the City Council adopt the resolution BOARD / COMMISSION RECOMMENDATION: Not applicable ATTACHMENTS: Operation Stonegarden FY15 Agency Allocation Worksheet Memorandum of Agreement, Grant Assurances Budget Worksheet Operations Report 39 of 133 FY 2015 OPERATION STONEGARDEN ANNUAL BUDGET WORKSHEET SUMMARY AGENCY NAME Budget Narrative Category TOTAL A B C D E F G H I Operational OT Fringe Benefits VehicleNessel Maint Equip Maint New/Replace Equip Fuel Costs Mileage Flight Costs M&A San Diego County Sheriff's Department 2,423,808 194,703 - 95,133 120,000 - 78,770 5,000 213,566 3,130,980 San Diego County Probation 24,043 957 - - - - - - - 25,000 Carlsbad Police Department 36,541 713 - - - - 2,746 - - 40,000 Chula Vista Police Department 146,378 2,122 - - - - - - - 148,500 Coronado Police Department 10,473 152 - - - - 75 - - 10,700 El Cajon Police Department 75,067 4,933 - - 10,000 - - - - 90,000 Escondido Police Department 45,969 4,031 - - - - - - - 50,000 La Mesa Police Department 98,779 13,822 - - - - 12,399 - - 125,000 National City Police Department 35,620 3,982 - - 6,000 - 2,398 - - 48,000 Oceanside Police Department 106,677 1,547 - - - 21,776 - - - 130,000 San Diego Harbor Police 79,765 10,369 30,106 - - 39,780 5,980 - - 166,000 San Diego Police Department 86,742 1,258 - - - - - - - 88,000 University of California San Diego Police Department 9,189 238 - - - - 573 - - 10,000 LA County Sheriffs Department 350,000 - - - - - - - - 350,000 Orange County Sheriff's Department 118,052 11,333 43,762 - - 25,920 933 - - 200,000 San Luis Obispo County Sheriff's Office 138,398 17,826 9,330 - 43,000 14,446 - - - 223,000 Santa Barbara County Sheriff's Office 139,871 - - - - - 6,614 3,515 - 150,000 Ventura County Sheriffs Office 224,871 - - - 33,750 - - 5,129 - 263,750 Monterey County Sheriff's Office 32,262 497 - - - - 2,241 - - 35,000 Santa Cruz County Sheriffs Office 64,071 929 - - - - - - - 65,000 San Mateo County Sheriffs Office 45,057 4,943 - - 30,000 - - - - 80,000 CA Highway Patrol 604,055 11,579 - - - - 61,366 - - 677,000 CA Department of Fish and Wildlife 49,625 3,796 - - - 3,549 3,030 - - 60,000 CA Department of Parks and Recreation 326,294 4,731 - - 84,070 - 18,975 - - 434,070 Grand Total San Diego County Region 5,271,607 294,461 83,198 95,133 326,820 105,471 196,100 13,644 213,566 $ 6,600,000 40 of 133 EXHIBIT B Homeland Security Grant Program - Operation Stonegarden Grant (OPSG) FY 2015 Grant Assurances (All OPSG Participating Agencies) Name of Agency: Address: City: State: Zip Code: E-Mail Address: As the duly authorized representative of the grant recipient, I hereby certify that the agency named above has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application, within prescribed timelines. I further acknowledge that the grant recipient is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) California Supplement to the NOFO; and (d) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements and audit requirements for federal grant programs are housed in Title 2, Part 200 of the Code of Federal Regulations (CFR) and in updates issued by the Office of Management and Budget (OMB) on http://www.whitehouse.gov/omb/. Significant state and federal grant award requirements (some of which appear in the documents listed above) are called out below. The grant recipient hereby agrees to comply with the following: 1. Proof of Authority The grant recipient will obtain written authorization from the city council, governing board or authorized body in support of this project. This written authorization must specify that the grant recipient and the city council, governing board or authorized body agree: (a) To provide all matching funds required for said project and that any cash match will be appropriated as required. (b) That any liability arising out of the performance of this agreement shall be the responsibility of the grant recipient and the city council, governing board or authorized body. (c) That grant funds shall not be used to supplant expenditures controlled by the city council, governing board or authorized body. (d) That the official executing this agreement is, in fact, authorized to do so. This Proof of Authority must be maintained on file and readily available upon demand. 2. Period of Performance The grant recipient will initiate work after approval of the award and complete all work within the period of 2015 Operation Stonegarden Grant- Grant Assurances Page 1 of 8 Initials 41 of 133 performance specified in the grant. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the U.S. Code (U.S.C.), for persons entering into a contract, grant, loan or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the grant recipient certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The grant recipient will also comply with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and §§7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Finally, the grant recipient agrees that Federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the Federal awarding agency. 4. Debarment and Suspension As required by Executive Orders (EO) 12549 and 12689, and 2 CFR §200.212 and codified in 2 CFR Part 180, Debarment and Suspension, the grant recipient will provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the Federal government. The grant recipient certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default. Where the Grant recipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 2015 Operation Stonegarden Grant - Grant Assurances Page 2 of 8 Initials 42 of 133 5. Non -Discrimination and Equal Employment Opportunity The grant recipient will comply with all Federal statutes relating to non-discrimination. These include, but are not limited to, the following: (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §2000d et. seq.) which prohibits discrimination on the basis of race, color or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to ADA (42 U.S.C. 12101, et seq.); (e) Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (f) Drug Abuse Office and Treatment Act of 1972) (P.L. 92-255), as amended (P.L. 96-181), relating to nondiscrimination on the basis of Treatment or recovery from drug abuse; (g) Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) EO 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin; (k) EO 11375, which bans discrimination on the basis of sex in hiring and employment in both the United States federal workforce and on the part of government contractors; (1) California Public Contract Code § 10295.3, which addresses discrimination based on domestic partnerships; (m) Any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (n) The requirements of any other nondiscrimination statute(s) which may apply to the application. In addition to the items listed in (a) through (n), the grant recipient will comply with California's Fair Employment and Housing Act (FEHA). FEHA prohibits harassment and discrimination in employment because of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave (California Government Code sections 12940, 12945, 12945.2) and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions. 6. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. §701 et seq.), the grant recipient certifies that it will or will continue to provide a drug -free workplace and a drug -free awareness program as outlined in the Act. 7. Environmental Standards The grant recipient will comply with State and Federal environmental standards which may be prescribed pursuant to the following, as applicable: 2015 Operation Stonegarden Grant - Grant Assurances Page 3 of 8 Initials 43 of 133 (a) California Environmental Quality Act (CEQA) (California Public Resources Code § §21000-21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. §1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters. (d) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Orders (EO) on the Environmental Justice Act (EO 12898) and Environmental Quality (EO 11514); (e) Notification of Environmental Protection Agency (EPA) violating facilities pursuant to EO 11738; (0 Protection of wetlands pursuant to EO 11990; (g) Evaluation of flood hazards in floodplains in accordance with EO 11988; (h) Assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §1451 et seq.); (i) Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §7401 et seq.); (j) Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); (k) Protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205); (1) Wild and Scenic Rivers Act of 1968 (16 U.S.C. §1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Finally, the grant recipient shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) finally determined to be in violation of federal law relating to air or water pollution. 8. Audits For subrecipients expending $750,000 or more in Federal grant funds annually, the grant recipient will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements. 9. Access to Records In accordance with 2 CFR §200.336, the grant recipient will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The grant recipient will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The grant recipient will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment The grant recipient will comply with 31 U.S.0 §3729 which sets forth that no subgrantee, recipient or subrecipient shall submit a false claim for payment, reimbursement or advance. 12. Reporting - Accountability The grant recipient agrees to comply with applicable provisions of the Federal Funding Accountability and 2015 Operation Stonegarden Grant- Grant Assurances Page 4 of 8 Initials 44 of 133 Transparency Act (FFATA) (2 CFR Chapter 1, Part 170), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first -tier subawards. This includes the provisions of FFATA, which includes requirements on executive compensation, and also requirements implementing the Act for the non -Federal entity at 2 CFR part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 CFR part 170 Reporting Subaward and Executive Compensation Information. The grant recipient also must comply with statutory requirements for whistleblower protections at 10 U.S.C. §2409, 41 U.S.C. §4712, and 10 U.S.C. §2324, 41 U.S.C. §4304 and §4310 and 31 U.S.C. §6101 et seq. 13. Human Trafficking The grant recipient will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. §7104) which prohibits grant award recipients or a subrecipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. 14. Labor Standards The grant recipient will comply with the following federal labor standards: (a) Comply with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. §3145 and 18 U.S.C. §874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction contracts or subcontracts. (b) Comply with the Federal Fair Labor Standards Act (29 U.S.C. §201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations. 15. Worker's Compensation The grant recipient must comply with provisions which require every employer to be insured against liability for Worker's Compensation before commencing performance of the work of this Agreement, as per California Labor Code §3700. 16. Property -Related If applicable to the type of project funded by this Federal award, the grant recipient will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchase. (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.). (d) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §4831 and 24 CFR Part 35) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Certifications Applicable Only to Federally -Funded Construction Projects 2015 Operation Stonegarden Grant - Grant Assurances Page 5 of 8 Initials 45 of 133 For all construction projects, the grant recipient will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with Federal assistance funds to assure nondiscrimination during the useful life of the project. (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications. (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 18. Freedom of Information Act The grant recipient acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities which is under Federal control is subject to the Freedom of Information Act (FOIA), 5 U.S.C. §552. The grant recipient should also consult its own State and local laws and regulations regarding the release of information, which should be considered when reporting sensitive matters in the grant application, needs assessment and strategic planning process. 19. California Public Records Act The grant recipient acknowledges that all information submitted in the course of applying for funding under this program or provided in the course of an entity's grant management activities may be subject to the California Public Records Act (California Government Code §§6250-6276.48), which requires inspection and/or disclosure of governmental records to the public upon request, unless exempted by law. HOMELAND SECURITY GRANT PROGRAM - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 20. Personally Identifiable Information Subrecipients collecting Personally Identifiable Information (PII) must have a publically-available policy that describes what PII they collect, how they plan to use the PII, whether they share PII with third parties, and how individuals may have their PII corrected where appropriate. 21. Disposition of Equipment When original or replacement equipment acquired under this award is no longer needed for the original project or program or for other activities currently or previously supported by the Department of Homeland Security/Federal Emergency Management Agency, subrecipients must request instructions from Cal OES on proper disposition of equipment. 22. Reporting Accusations and Findings of Discrimination If, during the past three years, the subrecipient has been accused of discrimination on the grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the subrecipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to Cal OES for reporting to the DHS awarding office and the DHS Office of Civil Rights and Civil Liberties. If any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion or familial status against the subrecipient, or the subrecipient settles a case or matter alleging such discrimination, subrecipients must forward a copy of the complaint and findings to Cal OES for forwarding to the DHS Component and/or awarding office. 2015 Operation Stonegarden Grant - Grant Assurances Page 6 of 8 Initials 46 of 133 The United States has the right to seek judicial enforcement of these obligations. 23. Acknowledgement of Federal Funding from DHS and Use of DHS Seal, Logo and Flags All subrecipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. All subrecipients must obtain DHS's approval prior to using DHS seal(s), Logos, crests or reproductions of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. 24. Copyright All subrecipients must affix the applicable copyright notices of 17 U.S.C. §§401 or 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under Federal financial assistance awards, unless the work includes any information that is otherwise controlled by the Government (e.g., classified information or other information subject to national security or export control laws or regulations). 25. Energy Policy and Conservation Act All subrecipients must comply with the requirements of 42 U.S.C. §6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issues in compliance with this Act. 26. Hotel and Motel Fire Safety Act of 1990 All subrecipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with Section 6 of the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, 15 U.S.C. §2225a. 27. Terrorist Financing E.O. 13224 All subrecipients must comply with U.S. Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of subrecipients to ensure compliance with the E.O. and laws. 28. USA Patriot Act of 2001 All subrecipients must comply with the requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA Patriot Act), which amends 18 U.S.C. §§175-175c. IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The grant recipient recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the grant recipient, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the grant recipient and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the grant recipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at 2015 Operation Stonegarden Grant- Grant Assurances Page 7 of 8 Initials 47 of 133 all tiers, including contracts under grants and cooperative agreements and subcontracts. The undersigned represents that he/she is authorized by the above named agency to enter into this agreement for and on behalf of the said agency. Signature of Authorized Agent: Printed Name of Authorized Agent: Title: Date: 2015 Operation Stonegarden Grant - Grant Assurances Page 8 of 8 Initials 48 of 133 U.S. Department of Homeland Security Bureau of Customs and Border Protection Operations Order Report Op Order Name: SDC OPSG FY15 OP ORDER ANNUAL Op Order Number: 16-SDCSDC-12-001 Version 0 Op Dates: From: 10/1/2015 To: 9/30/2018 Report Date: 12/14/2015 Executive Summary Since the events of September 11th, 2001, the interception of terrorists and terrorist weapons attempting entry across the nation's borders has become the priority mission of U.S. Customs and Border Protection (CBP)/Border Patrol. A combination of intelligence driven operations, deterrence -based deployment, border infrastructure development, technology and agent resources are utilized to address the incursion threat of terrorists as well as smugglers of undocumented aliens and contraband. Historically, San Diego County has been a highly favored operational area for alien and drug smuggling organizations. The close proximity of Tijuana Mexico to San Diego California, population density, significant coastline, and extensive transportation networks leading to the interior immediately north of the border make San Diego a consistently lucrative target. The maritime smuggling threat also has increased dramatically in recent years with pangas being discovered as far north as San Mateo County. Border -related crime represents an all -threat environment in that the primary criminal activity (drug/human smuggling) often results in cross -border criminal organizations and individuals undertaking secondary and frequently, tertiary criminal activities that involve a wider range of crimes (kidnappings, assaults, murders, money laundering, cross -border weapons trafficking, etc.). These criminal activities, when undertaken in the U.S., constitute a threat to domestic security, subsequently triggering involvement by state and local law enforcement. Law enforcement partnerships between federal, state, and local entities are critical to improving operational control of the border. Grant funding via Operation Stonegarden (OPSG) will be utilized by local units of government to target border -related crime. Utilizing an all -threats approach in collaboration with CBP/Border Patrol, state and local law enforcement agencies will exercise their unique jurisdictional capabilities in order to collaboratively address border security issues. I. SITUATION A. General Situation: San Diego County includes approximate ninety miles of international land border and the responsibility of the San Diego Sector includes the 840 miles of coastal border of the State of California, including beaches and bays. SDC has an effective level of security that is commensurate with known and identified risks associated with criminal organizations. The incidence of border violence associated with competing drug cartels in the Tijuana/Tecate areas has 49 of 133 continued and still has great potential to spread into the United States. Frequent assaults against Border Patrol Agents are a common diversionary tactic utilized by smuggling organizations to further their criminal activity. During a particularly volatile situation on July 23, 2009, Border Patrol Agent Robert Rosas was murdered in close proximity to the border fence while responding to alien traffic in the Campo Station AOR. As security of the border is established and/or expanded within key target zones, criminal organizations resort to increasingly elaborate smuggling methods such as sophisticated cross -border tunnels, watercraft in the maritime environment, and ultra -light aircraft. JTF-W (California), the San Diego Sector's FY 2016 enforcement strategy, will address specific threats posed by such organizations and aggressively integrate OPSG assets to reduce violent crime along the border, increase border security, and improve the quality of life within affected communities throughout the San Diego operational AOR. As the Maritime threat continues to increase in San Diego's AOR, it has been necessary to move funds north along the coast to address emerging maritime panga smuggling events approximately 489 miles north in Monterey, Santa Cruz and San Mateo counties. Since its inception, the intent of OPSG has been to enhance law enforcement preparedness and operational readiness along the nation's borders. The Department of Homeland Security Appropriations Act 2010 (PL 111-83), via the Homeland Security Grant Program, allocated $55 million in FY2015 for use by local units of government to increase coordination and enforcement capabilities in support of Department of Homeland Security (DHS) goals including those outlined in the Border Patrol National Strategy. We are waiting for FY2015 OPSG Homeland Security Grant award. B. Terrain/Weather: San Diego County's western corridor is one of the most densely populated areas in the United States. The corridor includes the cities of San Diego, Imperial Beach, Chula Vista, Coronado, Encinitas, Carlsbad, and Oceanside. The County's central corridor is comprised primarily of a blend of sparsely populated remote and rural wilderness areas. The eastern corridor consists of rural mountain and ranching enclaves with populations ranging from a few hundred up to several thousand. Terrain features within the County include beaches, estuaries, coastal plains, steep canyons and ravines, high desert, and mountains over six thousand feet in elevation. There are numerous environmentally sensitive and protected areas in the County, including the Otay Mountain Wilderness Area and Tijuana Estuary. Dense, low lying brush and scrub trees cover much of the rural terrain throughout. Weather conditions vary greatly throughout the County. The western corridor generally maintains year round mild temperatures that average 50 to 80 degrees. The central and eastern corridors can experience extremes in temperatures ranging from subfreezing to well over 100 degrees. San Diego County experiences an average annual rainfall of 16 inches. Eastern portions of the 50 of 133 County can experience occasional snowfall and high winds. In addition, the western portion of the County experiences frequent coastal eddies (a combination of low clouds and fog), which extend several miles inland. Wildfires are a very real and persistent threat throughout the County. The fire season extends from May through November. Historically, wildfires have resulted in the devastating loss of life and property. The combination of climatic extremes, rugged terrain, dense urban corridors, and protected environmental areas presents a complex challenge to conducting daily operations. As such, enforcement entities operating within the counties utilize considerable ingenuity and flexibility in order to achieve their missions. Los Angeles and Orange Counties represent a rugged coastline along with weather patterns that are much like that of San Diego County. Los Angeles County includes the Islands of Catalina and San Clemente. Ventura and Santa Barbara counties include the Channel Islands. These islands are remote and desolate and represent an area of great concern for the San Diego Sector. California State Parks and the California Highway Patrol are working together in remote areas from Ventura to San Mateo with the Sheriff's Offices in each of those counties as the Maritime threat continues to move north along the California Coast. C. Criminal Element: Alien and drug smuggling organizations continue to pose significant threats throughout the area. These organizations have become increasingly sophisticated and use counter surveillance, diversionary tactics, night vision devices, and secure communications while conducting operations. Human trafficking, trans -border kidnappings, extortion, murder, and intimidation are common results of cartel competition for lucrative territory. Debriefings of aliens and foot guides, examination of pocket trash, and officer observations indicate substantial intelligence gathering efforts against law enforcement operations by area criminal organizations. Smugglers frequently utilize dangerous tactics in order to further their cargo into the United States. Among these are failures to yield when vehicle or checkpoint stops are initiated, abandonment of the smuggling vehicle by the driver while it is still in motion, wrong -way driving on freeways north through the Mexican Port of Entry into the southbound lanes of Interstate 5, and the overloading of boats with human cargo. The abandonment of individuals or entire groups by their guides in remote, inhospitable environments is not uncommon and has resulted in a significant number of deaths. Smuggling organizations using these, and other tactics, have been historically responsible for several assaults on Border Patrol Agents and local law enforcement officers. D. Friendly Forces: U.S. Customs and Border Protection/Border Patrol CBP Air and Marine 51 of 133 CBP Field Operations U.S. Coast Guard Immigration and Customs Enforcement San Diego County Sheriff's Department San Diego County Probation Department San Diego Police Department San Diego Harbor Police Carlsbad Police Department Chula Vista Police Department Coronado Police Department El Cajon Police Department Escondido Police Department La Mesa Police Department National City Police Department Oceanside Police Department Los Angeles County Sheriff's Department Monterey County Sheriff's Office Orange County Sheriffs Department Santa Barbara County Sheriffs Office Santa Cruz County Sheriffs Office San Luis Obispo County Sheriff's Office San Mateo County Sheriff's Office Ventura County Sheriff's Office California Department of Fish and Wildlife California Highway Patrol California Department of Parks and Recreation University of California San Diego Police Department II. MISSION Department of Homeland Security, CBP/Border Patrol, state, and local law enforcement agencies operating in San Diego, Orange, Los Angeles, Ventura, Santa Barbara, San Luis Obispo, Monterey, Santa Cruz and San Mateo Counties will collaborate to raise border security by: • Disrupting and degrading targeted transnational criminal organizations (TCO's) • Enhancing land/coastal border detection and interdiction capabilities • Expanding formal communication, intelligence protocols, and nontraditional intelligence/fusion opportunities • Targeting criminal transportation cells III. EXECUTION A. Management/Supervisor Intent: Participating OPSG law enforcement agencies will enforce local/state laws within their jurisdiction and will not enforce immigration laws (Title 8 USC) on behalf of CBP/Border Patrol. Each participating agency will conduct enforcement activities 52 of 133 that have a nexus and contribute to border security as described in the "Specific Responsibilities" section of this plan. B. General Concept: OPSG operational activities will emphasize those measures that increase border security in direct collaboration with CBP/Border Patrol. Participating agencies will utilize their unique areas of expertise and jurisdictional authority to patrol targeted areas within the county and participate in special operations targeting border nexus crime. Border security threat and operational hours/activities will be determined jointly throughout the quarter(s) between the San Diego Sector unified command staff and the OPSG Integrated Planning Team (IPT). Maritime - specific operations will be coordinated jointly with the San Diego Regional Coordinating Mechanism (ReCoM), LA/LB ReCoM CenCal MAC, and the San Francisco ReCoM. This operational concept does not result in a change or extension of Federal authority to state or local law enforcement agencies to enforce Federal immigration laws (Title 8 USC). It is anticipated however, that increased enforcement activities under OPSG will significantly impact the ability of criminal organizations to operate from San Diego to San Mateo County areas to reduce the threat of border incursions. Participating agencies will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support enforcement operations as identified in the quarterly OPSG Operational Plan(s). If Federal immigration violations are encountered, state and local agencies may refer those violations to the Border Patrol for appropriate action consistent with current policies and practices. This plan is subject to approval by the Chief Patrol Agent -San Diego Sector and the Office of Border Patrol prior to release of OPSG funds. C. Specific Responsibilities: 1. San Diego County Sheriff's Department (SDSD) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural and coastal areas, communities, and routes of egress throughout the San Diego Sector AOR. SDSD will not enforce Title 8 (US Immigration law). SDSD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. SDSD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: Imperial Beach- • Patrols (days and times of shift to be determined during weekly RECOM meetings) in the vicinity of Seacoast Drive, Border Field State Park and adjacent beach areas. Deputies will coordinate efforts and provide coastal observation for maritime enforcement assets patrolling the immediate coastline. • Coordinated intelligence based criminal interdiction operations once per month in the Imperial Beach and South San Diego areas. 53 of 133 Chula Vista- • Patrols in the vicinity of Otay Lakes Road from Wueste Road to Highway 94 and/or Alta Road to Otay Mesa Road. • Multiple special operations as necessary including: traffic enforcement in the vicinity of Donovan and George Bailey Detention Facilities, off -road vehicle enforcement on Otay Mesa, joint bandit interdiction operations on Otay Mountain, and joint narcotic interdiction in Otay Valley. Brown Field/EI Cajon- • Border egress patrols in the vicinity of Highway 94 from Barrett Lake Road to Forest Gate Road and adjacent communities. Special emphasis on State Route 188 and Tecate. Campo/Boulevard- • Border egress patrols in the vicinity of Hwy 94 from Campo to Jacumba and intersecting routes north to Interstate 8, to include Pine Valley and Border Patrol I-8/Old Hwy 80 westbound checkpoints. Encinitas/San Clemente- • Maritime interdiction/coastal observation and patrols at or near beach communities from San Clemente north (days and times of shift to be determined during bi-weekly RECOM meetings). Sector -wide -Special Ops • SDSD, Sector and Station Special Operations Groups and Intelligence Units in conjunction with OPSG Partners and Task Forces will conduct intelligence - based operations within the San Diego Sector during the time period outlined during the Border Patrol weekly Unified Command meetings, along with the RECOM and OPSG Integrated Planning Team. • SDSD dispatchers and/or Lieutenant -field operations may be utilized to support high visibility enforcement actions when multiple stakeholders and/or multiple SDSD units are engaged and/or while working under the ICS system. • Conduct ASTREA flight operations in support of SDSD/OPSG stakeholders. All OPSG air operations will de -conflict with CBP Air San Diego and notify the San Diego Sector Communications Center (619) 498-9900 prior to flight. • SDSD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 2. San Diego County Probation Department (SDCPD) Objective: Raise the level of border security by identifying and initiating prosecution proceedings for apprehended aliens and border crime -related criminals in violation of probation. Probation Officers will not enforce Title 8 (US Immigration law). Probation Officers will enforce state law against criminal violators during operations. San 54 of 133 Diego County Probation will utilize OPSG funding for overtime, fuel, mileage, and vehicle maintenance in order to support operations as follows: • Probation Officers will perform fourth waiver searches during pre -planned operations for individuals with a history of border nexus related crime. In addition, Officers will develop intelligence -based target lists for use during these pre -planned operations within OPSG boundaries. • Probation Officers will only participate as part of a collective team during OPSG approved coordinated operations. Their participation in these pre -planned operations must be approved by the OPSG IPT. San Diego County Probation Department may assist in intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 3. San Diego Police Department (SDPD) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in urban and coastal areas, communities, and routes of egress related to the border in the San Diego Sector AOR. SDPD will not enforce Title 8 (US Immigration law). SDPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. SDPD will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Conduct patrols utilizing boats, 4x4 vehicles and/or patrol cars in and around Mission Bay, including boat launch ramps, docks and adjacent beach areas. • Conduct high visibility intelligence -based criminal interdiction operations targeting transnational criminal activity within the San Diego Sector AOR and known smuggling corridors. SDPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 4. San Diego Harbor Police Department (SDHPD) Objective: Increase security for California coastline and deny marine egress routes to smuggling organizations operating in the maritime environment. SDHP will not enforce Title 8 (US Immigration law). SDHP will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. SDHP will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: 55 of 133 • Patrol coastal waters and/or tidelands on the Southern California coastline. • Conduct boat ramp/marina patrol in the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways and routes of egress from the border. SDHP may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 5. Carlsbad Police Department (CPD) Objective: Increase security for immediate coastline and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. Carlsbad PD will not enforce Title 8 (US Immigration law). Carlsbad PD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. Carlsbad PD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways and routes of egress from the border. Carlsbad PD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 6. Chula Vista Police Department (CVPD) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in communities and routes of egress adjacent to the border in the San Diego Sector AOR. CVPD will not enforce Title 8 (US Immigration law). CVPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. CVPD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Border egress patrols in the vicinity of the eastern and southern boundaries of the City of Chula Vista to include Otay Lakes Road, Wueste Road, Proctor Valley Rd, Hunte Parkway, Birch Road and Main Street. 56 of 133 • Intelligence -driven and storm drain surveillance and interdiction throughout the city's southern and eastern boundaries. • Conduct high visibility intelligence -based criminal interdiction operations targeting drug trafficking organizations within the city limits of Chula Vista, Marinas, and known smuggling corridors. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roads and routes of egress from the border. CVPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 7. Coronado Police Department (COPD) Objective: Increase security for immediate coastline from Imperial Beach to North Island Naval Air Station and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. Coronado PD will not enforce Title 8 (US Immigration law). Coronado PD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. Coronado PD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct coastal patrols with special emphasis on the Silver Strand and beach areas in and adjacent to Coronado. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct boat and ramp checks in the Coronado PD AOR. • Conduct interdiction operations on coastline roads and routes of egress from the border. Coronado PD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 8. El Cajon Police Department (ECPD) Objective: Raise the level of border security and reduce the threat of trans - national crime by increasing law enforcement presence and special operations in communities and border routes of egress in the San Diego Sector AOR. ECPD will not enforce Title 8 (US Immigration law). ECPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. ECPD will utilize 57 of 133 OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct high visibility intelligence -based criminal interdiction operations targeting transnational criminal organization activity within the city limits of El Cajon and known smuggling corridors. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • One communications dispatcher one day per month in support of OPSG operations. ECPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 9. Escondido Police Department (EPD) Objective: Raise the level of border security and reduce the threat of trans - national crime by increasing law enforcement presence and special operations in communities and border routes of egress in the San Diego Sector AOR. EPD will not enforce Title 8 (US Immigration law). EPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. EPD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct operations targeting criminal alien gang members and border security nexus crime. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on inland corridors/roadways and routes of egress from the border. EPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 10. La Mesa Police Department (LMPD) Objective: Raise the level of border security and reduce the threat of trans - national crime by increasing law enforcement presence and special operations in communities and border routes of egress in the San Diego Sector AOR. LMPD will not enforce Title 8 (US Immigration law). LMPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. LMPD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: 58 of 133 • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on smuggling corridors and routes of egress from the border. LMPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 11. National City Police Department (NCPD) Objective: Raise the level of border security and reduce the threat of trans - national crime by increasing law enforcement presence and special operations in communities and border routes of egress in the San Diego Sector AOR. NCPD will not enforce Title 8 (US Immigration law). NCPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. NCPD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct patrols in and around National City Marina/Boat ramps. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the border. NCPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 12. Oceanside Police Department (OPD) Objective: Increase security for immediate coastline from Mission Bay to Orange County Line and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. OPD will not enforce Title 8 (US Immigration law). OPD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. OPD will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Patrol coastal waters and Oceanside Harbor. • In support of above operations, conduct landside patrols in the vicinity of Coast Highway in the City of Oceanside providing coastal observation, prevention, and interdiction of maritime incursions. 59 of 133 • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the border. OPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 13. Los Angeles County Sheriff's Department (LASD) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural and coastal areas, communities, and routes of egress throughout the San Diego Sector AOR. LASD will not enforce Title 8 (US Immigration law). LASD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. LASD will utilize OPSG funding for overtime and equipment in order to support operations as follows: • Air, Land and Sea patrols in the vicinity of San Clemente Island, Catalina Island and adjacent coastal areas within Los Angeles County. • Operations and patrols will be determined by the RECOM based on intelligence and analysis provided by the MAC Intelligence Community (MAC IC). • Deputies will coordinate efforts through the RECOM and the Maritime Coordination Center (MCC) and provide coastal observation per MAC IC collection requirements for maritime enforcement assets patrolling the immediate coastline. • Perform coordinated cyclical intelligence based criminal interdiction operations. • LASD dispatchers and/or Lieutenant grade field operations may be utilized to support high visibility enforcement actions when multiple stakeholders and/or multiple LASD units are engaged and/or while working under the ICS system. • All OPSG operations will report to and de -conflict through the MCC in Long Beach, California, prior to deployment. LASD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 14. Monterey County Sheriff's Office (MCSO) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural and coastal areas, communities, and routes of egress throughout the San Diego Sector AOR. MCSO will not enforce Title 8 (US Immigration law). MCSO will enforce state law and local ordinances against violators in target areas to help reduce criminal 60 of 133 activity associated with transnational criminal organizations. MCSO will utilize OPSG funding for overtime and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline highways and roads, harbors/marinas, and routes of egress from the coastal border. MCSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 15. Orange County Sheriff's Department (OCSD) Objective: Increase security for immediate coastline from Newport Harbor to Dana Point and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. OCSD will not enforce Title 8 (US Immigration law). OCPD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. OCPD will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Conduct patrols in and around Newport, Dana Point, and Sunset Harbors. Open ocean patrols will be conducted in coastal waters north to the Los Angeles County border and south to the San Diego County border as intelligence dictates. OCSD marine assets may be utilized farther north or south as required. • Deputies will coordinate efforts through the RECOM and the Maritime Coordination Center (MCC) and provide coastal observation per MAC IC collection requirements for maritime enforcement assets patrolling the immediate coastline. • Perform coordinated cyclical intelligence based criminal interdiction operations. • All OPSG operations will report to and de -conflict through the MCC in Long Beach California, prior to deployment. OCSD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 16. San Luis Obispo Sheriffs Office (SLOSO) Objective: Increase security for immediate coastline and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. 61 of 133 San Luis Obispo PD will not enforce Title 8 (US Immigration law). San Luis Obispo PD will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. San Luis Obispo PD will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the coastal border. • Patrol coastal waters and local waterways. SLOSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 17. San Mateo County Sheriff's Office (SMCSO) Objective: Increase security for immediate coastline and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. SMCSO will not enforce Title 8 (US Immigration law). SMCSO will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. SMCSO will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the coastal border. SMCSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 18. Ventura County Sheriff's Office (VCSO) Objective: Increase security for immediate coastline and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. 62 of 133 VCSO will not enforce Title 8 (US Immigration law). VCSO will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. VCSO will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the coastal border. VCSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 19. Santa Cruz County Sheriff's Office (SCCSO) Objective: Increase security for immediate coastline and deny marine egress routes to smuggling organizations operating in the maritime environment within the San Diego Sector AOR. SCCSO will not enforce Title 8 (US Immigration law). SCCSO will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. SCCSO will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the coastal border. SCCSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 20. Santa Barbara County Sheriff's Office (SBCSO) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural and coastal areas, communities, and routes of egress throughout the San Diego Sector AOR. 63 of 133 SBCSO will not enforce Title 8 (US Immigration law). SBCSO will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. SBCSO will utilize OPSG funding for overtime and equipment in order to support operations as follows: • Conduct coastal interdiction patrols with special emphasis on support of maritime enforcement related to smuggling activities. • Conduct weekly patrol operations with a focus on transnational criminal activity within the San Diego Sector AOR. • Conduct interdiction operations on coastline roadways, harbors/marinas, and routes of egress from the coastal border. SBCSO may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 21. California Department of Fish and Wildlife (CADFW) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in coastal areas and routes of egress adjacent to the border in the San Diego Sector AOR. Game Wardens will not enforce Title 8 (US Immigration law). Wardens will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. DFW will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Game wardens will perform coastal patrols from the international border to La Jolla and interior patrol in the vicinity of Jamul, Otay Mountain and Proctor Valley. • Conduct interdiction operations on coastline roadways and routes of egress from the border. DFW may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 22. California Highway Patrol (CHP) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural areas, communities and routes of egress adjacent to the border throughout the San Diego Sector AOR, including Orange, Los Angeles, Ventura, Santa Barbara, San Luis Obispo, Monterey, Santa Cruz and San Mateo Counties. 64 of 133 CHP will not enforce Title 8 (US Immigration law). CHP will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. CHP will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: Sector -Wide- • Road enforcement dedicated task forces at various hours in the San Diego Sector AOR, with special emphasis on border egress and maritime smuggling routes. • Conduct coastal interdiction patrols along the aforementioned coastal counties. • Task forces consisting of commercial, canine and patrol officers at and around the San Clemente Rest Area with emphasis on commercial traffic waiting to avoid scales and check points during operational hours. • Commercial dedicated task forces patrolling in the San Diego Sector AOR. • Conduct fixed wing/helicopter air support missions for special operations (in conjunction with ground personnel) from all OPSG agencies. All OPSG air operations will de -conflict with CBP Air San Diego and notify the San Diego Sector Communications Center (619) 498-9900 prior to flight. CHP may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 23. California Department of Parks and Recreation (CADPR) Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in rural/coastal areas and routes of egress leading from the border in the San Diego Sector AOR, including Orange, Los Angeles, Ventura, Santa Barbara, San Luis Obispo, Monterey, Santa Cruz and San Mateo Counties. State Park Officers will not enforce Title 8 (US Immigration law). Officers will enforce state law and local ordinances against violators in target areas to help reduce criminal activity associated with transnational criminal organizations. California State Parks will utilize OPSG funding for overtime, fuel, mileage, vehicle maintenance, and equipment in order to support operations as follows: • Conduct patrols/interdiction to assist in the reduction of criminal activity associated with transnational criminal organizations through State Parks. Special emphasis on support to maritime enforcement. CADPR may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. 24. University of California San Diego Police Department (UCSDPD) 65 of 133 Objective: Raise the level of border security and reduce the threat of border - related crime by increasing law enforcement presence and special operations in the San Diego Sector AOR. UCSDPD will not enforce Title 8 (US Immigration law). UCSDPD will enforce state law and local ordinances against violators in the target area to help reduce criminal activity associated with transnational criminal organizations. UCSDPD will utilize OPSG funding for overtime, fuel, mileage, vehicle/vessel maintenance, and equipment in order to support operations as follows: • Conduct interdiction operations on coastline roadways and routes of egress from the border. UCSDPD may conduct intelligence -driven operations as necessary in collaboration with the OPSG IPT. Operations described above may be modified in order to facilitate additional enforcement efforts within allocated quarterly funds. D. Coordinating Instructions: The San Diego Sector Chief Patrol Agent will have operational oversight and in coordination/collaboration with OPSG stakeholders, will determine which areas will be the focus of operations. The Sector and local participating agencies will be executing a yearly OPSG operational plan for submission to OBP. San Diego Sector stations will be responsible for OPSG-related enforcement activities and intelligence sharing within their respective AORs. An Incident Command System (ICS) may be utilized to facilitate Sector -wide coordination and monitoring of OPSG activities as warranted during special operations. Sector stations and local/state representatives will ensure daily OPSG activities within their respective AOR are monitored and reported accordingly. Stations will be responsible for reporting OPSG-related intelligence to the Sector Intelligence Unit (SIU) as appropriate. For maritime operations, the RECOM will be responsible for the aforementioned requirements. Each of the 24 participating OPSG agencies will have a designated management representative as noted in the Command and Control section of this operational plan. Activity Reporting - At the conclusion of each OPSG shift, state/local law enforcement officers will complete a DAR (Daily Activity Report). The DAR will be submitted via email to Sector Headquarters at: SDCOPSG2008@cbp.dhs.gov and SDSD at: stonegarden@sdsheriff.org. The Sector OPSG Group will be responsible for compiling daily activity reports and SDSD Financial will be responsible for tracking OPSG expenditures. Weekly Activity and After -Action Reports will be completed by the Sector OPSG Group and submitted via email to OBP. The work week for OPSG is Wednesday — Tuesday with weekly reports due to HQ- OBP by COB every Thursday. 66 of 133 Information Sharing - All source documents (e.g. arrest reports, citations, field interviews, etc.) will be emailed to SDCOPSG2008@cbp.dhs.gov for review. Items of interest will be developed by Intelligence Units and forwarded to appropriate agency/task force for action. Intelligence Products - Intelligence products including mapping, trend analysis, community impact, and target files will be developed via a collaborative effort between the Intelligence Units and appropriate agency/task force. Performance Metrics- OPSG impact on border security and public safety will be gauged by several mechanisms: • Statistically tracked events such as traffic stops, citations, misdemeanor/felony arrests, and contraband seizures in OPSG target areas • SID evaluation of OPSG effect on targeted criminal organizations and their activities • Third party indicators ascertained via crime statistical analysis and community impact data developed by the LECC Regional Scheduling - Each partner agency will send their weekly/bi-weekly/monthly OPSG schedule (whichever applies), utilizing the appropriate format, to patrick.l.eddy@cbp.dhs.gov or sdcopsg2008@cbp.dhs.gov. IV. ADMINISTRATION/LOGISTICS A. Cost Estimates/Funding Issues: Reimbursement for OPSG participants will be contingent upon approval of this operational plan, developed jointly between OPSG representatives and CBP/Border Patrol. No operations will commence and/or funds drawn prior to plan approval by OBP. The San Diego County Sheriff's Department will be the OPSG Grant Administrator. Funding for each participant will be approved on a case -by -case basis specific to the operational plan. Enforcement efforts and priorities may be shifted accordingly. The State Administrative Agency (SAA) must report Stonegarden obligations/expenditures via the Categorical Assistance Progress (CAPR)/Biannual Strategy Implementation Reports (BSIR) semi-annually and the Financial Status Report (SF-269a) by calendar quarter. Local and state law enforcement agencies shall not utilize OPSG funding to supplant their inherent routine patrol and law enforcement operations in order to perform activities not directly related to increasing border security. 67 of 133 Administration/Logistics/ Budget Narrative Justification Request (Computation of Items) Federal Request Operational Overtime and Fringe Benefits TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS San Diego County Sheriffs Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 2,423,808 $ 194,703 2-2 person units x 7 days/w k x 10 hr shift x 52 wks Deputy 14,560 $ 60.18 $ 876,220.80 $ 68,178.74 2-1 person units x 7 days/w k x 10 hr shift x 52 wks Rural Deputy 7,280 $ 66.20 $ 481,936.00 $ 37,499.44 2-2 person units x 3 days/w k x 10 hr shift x 52 wks Deputy (Maritime) 6,240 $ 62.98 $ 392,995.20 $ 30,578.96 1 Sergeant x 5 days/w k x 10 hr shift x 52 wks Sergeant 2,600 $ 72.67 $ 188,942.00 $ 14,701.58 1 Sergeant x 5 days/w k x 10 hr shift x 52 wks Rural Sergeant 2,600 $ 79.94 $ 207,844.00 $ 16,172.34 1 Lieutenant x 4 days/w k x 10 hr shift x 52 w ks Lieutenant 2,080 $ 85.51 $ 177,860.80 $ 13,839.35 1 dispatcher x 5 days/w k x 8 hr shift x 52 wks CC Dispatchers 2,080 $ 47.12 $ 98,009.60 $ 13,732.13 Notes: Rate calculation based on FY 14/15 Top Step (Dep & Sgt) + 7.5% POST *1.5 OT rate BCST/HIDTA personnel - w ith additional 5% detective pay RURAL personnel - with additional 10% pay Sworn CC Dispatchers Worker's Comp 6.33% 6.33% FICA 1.45% 1.48% OASDI 6.20% Total Fringe Benefits 7.78% 14.01% lir TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS San Diego County Probation Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 24,043 $ 957 4 DPOa x 1 day/w k x 10 hr shift x 8 wks DPO 320 $47.36 $ 15,155.20 S 603.18 2 SrPOs x 1 day/w k x 10 hr shift x 8 wks SrPO 160 $34.80 $ 5,568.00 $ 221.61 1 SPO x 1 day/w k x 10 hr shift x 8 wks SPO 80 $41.50 $ 3,320.00 $ 132.14 Worker's Comp OASDI 3.980% Total Fringe Benefits 3.980% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Carlsbad Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 36,541 $ 713 1-2 person unit x 1 day per week x 8 hour shift x 36 wks Officer/Corporal 575 $63 55 S 36 541.45 S 712.56 FICA 1.45% OASDI 0.50% Total Fringe Benefits 1.950% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Chula Vista Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 146,378 $ 2,122 2 - 2 person unit x 1 day/w k x 6 hr shift x 52 wks Officer 1,248 $61.39 $ 76,614.72 $ 1,110.91 1 - 2 person unit x 1 day/w kx 6 hr shift x 52 wks Agent 624 $70.67 $ 44,098.08 $ 639.42 1 - 1 person unit x 1 day/w k x 6 hr shift x 52 wks Sergeant 312 $82.26 $ 25,665.12 $ 372.14 Worker's Comp FICA 1.45% Total Fringe Benefits 1.450% TOTAL FRINGE BENEFIT OVERTIM E OPERATIONAL OT (WORKERS Coronado Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 10,473 $ 152 1 Officer x 1 day per month x 10 hr shift x 5 months Officer 50 $67.45 $ 3,372.50 $ 48.90 1 Corporal x 1 day per month x 10 hr shift x 5 months Corporal 50 $72.29 $ 3,614.50 $ 52.41 1 Sergeant x 1 day per month x 10 hr shifts x 4 months Sergeant 40 $87.15 $ 3,486.00 $ 50.55 Worker's Comp Medicare 1.45% Total Fringe Benefits 1.450% 68 of 133 Administration/Logistics/ Budget Narrative Justification Request (Computation of Items) Federal Request Operational Overtime and Fringe Benefits TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKER'S El Cajon Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 75,067 $ 4,933 2-2 person unit x 1 day/mo x 10 hr shift x 12 months Officer 480 $59.29 $ 28,459.20 $ 1,935.23 4-2 person unit x 1 day/mo x 10 hr shift x 6 months Officer 480 $59.29 $ 28,459.20 $ 1,935.23 1 Sergeant x 1 day/mo x 10 hr shift x 12 months Sergeant 120 $70.43 $ 8,451.60 $ 574.71 1 Sergeant x 1 day/no x 10 hr shift x 6 months Sergeant 60 $70.43 $ 4,225.80 $ 287.35 1 Dispatcher x 1 day/mo x 10 hr shift x 12 mos Dispatcher 120 $45.59 $ 5,470.80 $ 200.78 Worker's Comp 5.35% 2.220% FICA 1.45% 1.45% Total Fringe Benefits 6.800% 3.67% TOTAL FRINGE BENEFIT MI OVERTIME OPERATIONAL OT (WORKERS Escondido Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 45,969 $ 4,031 7 Officers x 10 hour shift x 7 Operations Officer 490 $69.00 $ 33,810.00 $ 2,965.14 1 Sgt. x 8 hour shift x 7 Operations Sergeant 56 $82.58 $ 4,624.48 $ 405.57 Special Operations 10 Officers x 8 hour shift x 1 Operations Officer 80 $69.00 $ 5,520.00 $ 484.10 2 Sgt. x 8 hour shift x 1 Operations Sergeant 16 $82.58 $ 1,321.28 $ 115.88 1 Lt. x 7 hour shift x 1 Operations Lieutenant 7 $99.00 $ 693.00 $ 60.78 Worker's Comp 7.07% Unemployment 1.450% FICA 0.25% Total Fringe Benefits 8.770% TOTAL FRINGE BENEFIT OVERTIM E OPERATIONAL OT (WORKERS La Mesa Police Department CLASSIFICATION HOURS OT RATE COST98,779 COMP& FICA) I $ $ 13,822 3 Officers x 1 day a week x 8 hr shift x 45 w eeks Officer 1,080 $58.95 $ 63,666.00 $ 9,045.03 1 Sergeant x 1 day a week x 8 hr shift x 45 w eeks Sergeant 360 $74.57 $ 26,845.20 $ 3,813.90 1 Dispatcher x 1 day a week x 8 hr shift x 25 w eeks Dispatcher 200 $41.34 $ 8,268.00 $ 963.14 Worker's Corrp 12.507% 3.749% Medicare 1.45% 1.45% FICA 0.25% 0.25% OASDI 6.20% Total Fringe Benefits 14.207% 11.649% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKER'S National City Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 35,620 $ 3,982 1-1 person units x 1 days/w k x 10 hr shift x 26 w ks Officer 260 $58.62 $ 15,241.20 $ 1,703.97 1-1 person units x 1 days/wk x 10 hr shift x 26 w ks Fblice Corporal 260 $61.55 $ 16,003.00 $ 1,789.14 1-1 person units x 1 days/w k x 10 hr shift x 6 w ks Fblice Sergeant 60 $72.93 $ 4,375.80 $ 489.21 Worker's Comp 9.73% Medicare 1.45% Total Fringe Benefits 11.18% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Oceanside Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 106,677 $ 1,547 1 Sergeant x 1 day/w k x 7 hr shift x 52 w eeks Sergeant 364 $87 63 S 31,897.32 $ 462.51 3 Officers x 1 days/wk x 7 hr shift x 52 weeks Officer 1,092 $68 48 S 74,780.16 $ 1,084.31 Worker's Comp 0.00% Medicare 1.45% Total Fringe Benefits 1.450% 69 of 133 Administration/Logistics/ Budget Narrative Justification Request (Computation of Items) Federal Request Operational Overtime and Fringe Benefits TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS San Diego Harbor Police Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 79,765 $ 10,369 1-2 person unit X 1 days/w k X 10hr shift x 52 w ks Of riiCpl 1,040 $66.30 $ 68,952.00 $ 8.963.76 1-1 person unit X lday/mo X 10hrs X 12 months SgtILt. 120 $90.11 $ 10,813.20 $ 17105.72 Worker's Comp 4.64% FICA 8.36% Total Fringe Benefits 13.000% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS San Diego Police Department;. CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 86,742 $ 1,258 2 Sergeants x 10 hours OTx 12 Operations Sergeant 240 $76.47 $ 18,352.80 $ 266.12 6 Police Officers x 10 hours OT x 12 Operations Police Officer 720 $62.01 $ 44,647.20 $ 647.38 4 Fblice Officers x 10.25 hours OTx 8 Special Ops Police Officer 328 $62.01 $ 20,354.16 $ 295.14 1 Police Dispatcher x 10 hours OTx 8 Operations Police Dispatcher 80 $42.35 $ 3,388.00 $ 49.13 Worker's Comp Medicare 1.45% 1.45% Total Fringe Benefits 1.450% 1.450% T TOTAL FRINGE BENEFIT University of California, San Diego Police OVERTIME OPERATIONAL OT (WORKERS Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 9,189 $ 238 1-1 person units x 7.5 hr shift x 1 day/rro x 12 months Officer 90 $66.59 $ 5,993.10 $ 155.22 Joint Ops - 2 ops x 2 officers per op x 12 hrs per op 48 $66.59 $ 3,196.32 $ 82.78 Worker's Comp 0.84% Medicare 1.45% OASDI 0.30% Total Fringe Benefits 2.59% TOTAL FRINGE BENEFIT OVERTIM E OPERATIONAL OT (WORKERS LA County Sheriffs Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 350,000 $ - Boat Support Deputy, Sergeant and 2,280 101.16 230,634.54 5 personnel x 9.5 hrs x 12 day detail x 4 qrtrs x 1 yr Lieutenant Aircraft Support Super Fumy Deputy, Sergeant and 1,000 101.16 101,155.50 5 personnel x 10 hrs x 5 day detail x 4 qrtrs x 1 yr Lieutenant Fixed wing support and ASTAR Deputy, Sergeant and 3 personnel x 10 hrs x 2 day detail x 3 qrtrs x 1 yr Lieutenant 180 101.16 18,209.52 FICA Total Fringe Benefits 0.000% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Orange County Sheriff's Department CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 118,052 $ 11,333 _ 1-1 Deputy unit x 1 day/week x 10 hrs shift x 52 weeks Deputy 520 $ 68.63 $ 35,687.60 3,426.01 1 Sergeant x 1 day/w eek x 10 hrs shift x 51 weeks Sergeant ' 510 $ 85.13 $ 43,416.30 4,167.96 1 hvestigator x 1 day/w eek x10 hrs shift x 52 w eeks hvestigator ' 520 $ 74.90 $ 38,948.00 3,739.01 Worker's Comp 8.15% Medicare 1.45% Total Fringe Benefits 9.60% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKER'S San Luis Obispo County Sheriffs Office CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 138,398 $ 17,826 2-2 person units x 3 days/w eek x 8 hr shift x 14 w ks Deputy/Sr. Deputy Sheriff 1,344 $64.08 $ 86,123.52 $ 11,092.71 2-1 person unit x 3 days/w eek x 8 hr shift x 14 w ks Sergeant 672 $77.79 $ 52,274.88 $ 6,733.00 Worker's Comp 5.250% Medicare 1.44% FICA 6.19% Total Fringe Benefits 12.88% 70 of 133 Administration/Logistics/ Budget Narrative Justification Request (Computation of Items) Federal Request Operational Overtime and Fringe Benefits TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Santa Barbara County Sheriffs Office CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 139,871 $ - 2 Deputies x 1 day/w k x 8 hr shift x 31 w ks Deputy 496 $63.78 $ 31,634.88 $ - 2 Sr Deputies x 2 day/w k x 8 hr shift x 32 w ks Sr. Deputy 1,014 $67.10 $ 68,039.40 $ - 1 Sergeant x 2 day/w k x 8 hr shift x 31 w ks Sergeant 496 $76.32 $ 37,854.72 1 Lieutenant x 3 responses x 8 hrs each Lieutenant 24 $97.60 $ 2,342.40 $ - Worker's Comp Medicare Total Fringe Benefits 0.000% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKER'S Ventura County Sheriffs Office CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 224,871 $ - 2-1 person units x 1 day/wk x 12 hr shift x 52 w ks Deputy 1,248 $72.01 $ 89,868.48 $ - 2-1 person units x 1 day/w k x 10 hr shift x 52 w ks Sr Deputy 1,040 $79.38 $ 82,555.20 $ - 1 person unit x 1 day/w k x 10 hr shift x 52 w ks Sergeant 520 $94.33 $ 49,051.60 $ - 1 pilot x 1 day/month x 3 hr shift x 12 months Sheriff Pilot 36 $94.33 $ 3,395.88 $ - Worker's Cone Medicare Total Fringe Benefits 0.000% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKER'S Monterey County Sheriffs Office CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 32,262 $ 497 2 Deputies x 1 day/w k x 8.12 hr shift x 23 w ks Deputy 374 $75.70 $ 28,275.46 $ 435.44 1 Sergeant x 1 day/w k x 4 hr shift x 10 w ks Sergeant 40 $99.67 $ 3,986.80 $ 61.40 Worker's Comp FICA 1.54% Total Fringe Benefits 1.540% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS Santa Cruz County Sheriffs Offic=. CLASSIFICATION HOURS OT RATE COST COMP & FICA) 11 $ 64,071 $ 929 1 person unit x 2 days/w k x 8 hr shift x 52 w eeks Deputy ' 832 $ 67.64 $ 56,276.56 $ 816.01 1 person unit x 1 day/w k x 8 hr shift x 10.25 weeks Sergeant ' 83 $ 93.98 $ 7,794.63 $ 113.02 Worker's Conp OASDI 1.45% Total Fringe Benefits 1.450% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS San Mateo County Sheriffs Office CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 45,057 $ 4,943 2 Deputies x 2 days/month x 7 hr shifts x 11 months Deputy 302 $92.84 $ 28,000.73 $ 3,071.68 1 Sergeant x 2 days/month x 7 hr shifts x 11 months Sergeant 153 $111.77 $ 17,056.10 $ 1,871.05 Worker's Comp 9.52% Medicare 1.45% FICA Total Fringe Benefits 10.97% TOTAL FRINGE BENEFIT OVERTIME OPERATIONAL OT (WORKERS CA Highway Patrol CLASSIFICATION HOURS OT RATE COST COMP & FICA) $ 604,055 $ 11,579 1 Sgt x 9 hrs per day x 4 days per month x 12 months Sergeant 432 $81.13 35,0.18 508 16 Ofcrs x 9 hrs per day x 4 days per month x 12 months Officer 6,912 $66.77 461,514 6,692 2 Sgts x 10 hrs per day x 2 days per year Sergeant 40 $81.13 3,245 47 20 Ofcrs x 10 hrs per day x 2 days per year Officer 400 $66.77 26,708 387 2 Ofcrs x 10 hrs per day x 2 day per month x 12 months Officer 480 $66.77 32,050 465 2 PSDS x 10 hrs x 1 day per week x 52 weeks PSD1 1,040 $42.12 43,805 3,351 2 PSDS x 10 hrs per day x 2 days per year PSD1 40 $42.12 1,685 129 OASDI 6.20% Medicare 1.45% 1.45% Total Fringe Benefits 1.450% 7.650% 71 of 133 Administration/Logistics/ Narrative Justification Budget Request (Computation of Items) Federal Request Operational Overtime and Fringe Benefits CA Department of Fish & Wildlife CLASSIFICATION 1 person unit x 10 hr shift x 4 days/month x 12 months Officer 1 person unit x 10 hr shift x 3.5 days/month x 12 months Lieutenaant OVERTIME HOURS 525 425 OT RATE $50.00 $55.00 TOTAL OPERATIONAL OT COST $ 49,625 $ 26,250.00 $ 23,375.22 FRINGE BENEFIT (WORKER'S COMP & FICA) $ 3,796 2,008.13 1,788.20 Worker's Comp 0.00% FICA 7.65% OT RATE 52.00 61.00 TOTAL OPERATIONAL OT COST $ 326,294 275,599.58 50,694.66 FRINGE BENEFIT (WORKER'S COMP & FICA) $ 4,731 3.996.19 735.07 Total Fringe Benefits 7.650% CA Department of Parks and Recreation CLASSIFICATION OVERTIME HOURS 5.300 831 2-2 person unit x 6 days/week x 514. shift x 44 weeks SPPO 1-2 person unit x 2 days/week x 5 Fir shift x 42 w eeks Supervising SPPO Worker's Comp 0.00% FICA 1.45% Total Fringe Benefits 1.450% Total Overtime Costs $5,271,607 Total Fringe Costs $294,461 VehicleNessel Maintenance San Diego Harbor Police Department Orange County Sheriffs Department San Luis Obispo County Sheriffs Office SAFE Boat Maintenance Costs 468 hrs of operation X $64.33/hr $ 30,106 parts & labor SAFA boat Maintenance cost for 3 Oil changes - 15 x $70 x 3 engines $ 43,762 engines to include: oil changes, tune-ups, 1,000hrservice, lower unit oil, impeller service, misc repairs/failures, and the replacement of engine pow er heads SAFE Boat Maintenance Costs Tune ups - 2.5 x $80 x 3 engines 1000 hr. service - 1.5 x $150 x 3 engines Low er unit oil - 7.5 x $11 x 3 engines Impeller service - 5 x $60 x 3 engines Misc. repairs/failures (seals, pumps, etc.) = $4,848 Replacement of engine pow er heads = $33,341 560 hours x $16.66/hr 9,330 Total VehicleNessel $83,198 Maintenance 72 of 133 Administration/Logistics/ Budget Narrative Justification Request (Computation of Items) Federal Request Equipment Maintenance San Diego County Sheriff's Department Monthly 800mhz (RCS) user fee GPS Trackers Monthly Service Fees Cellebnte/Penlinik Annual Service Fees Surveillance Van aircard LPR maintenance fees IB IR camera yearly maint $26.50 per unit per month x 66 radios $50.00 per month x 62 units $ 95,133 20,988 38,145 5,000 1,000 10,000 20,000 Total Equipment Maintenance $95,133 New Equipment San Diego County Sheriffs Department EQUIPM ENT QUANTITY TOTAL Replacement LPRs 12 120,000 TOTAL COST 120,000 El Cajon Police Department EQUIPM ENT Night Vision Goggles QUANTITY 2 TOTAL COST 10,000 TOTAL COST 10,000 National City Police Department EQUIPM ENT Night Vision/FLIR QUANTITY 1 TOTAL COST 6,000 TOTAL COST 6,000 San Luis Obispo County Sheriffs Office EQUIPM ENT QUANTITY TOTAL COST Night Vision Monocular Generation 4 Thermal Imaging Monocular FLIR Dual Station Controller for Safeboat Rescue Line Deployment Kit for Safeboat 4 3 20,000 15,000 5,000 3,000 TOTAL COST 43,000 Ventura County Sheriff's Office EQUIPM ENT QUANTITY TOTAL COST Portable AVLS Trailer 1 33,750 TOTAL COST 33,750 73 of 133 Administration/Logistics/ Narrative Justification Federal Request Budget Request Com • utation of Items New Equipment San Mateo County Sheriffs Office EQUIPM ENT QUANTITY TOTAL COST Night Vision Goggles 4 30,000 TOTAL COST 30,000 CA Department of Parks and Recreation EQUIPM ENT Night Vision Binoculars (BN10) FLIR Thermal Binocular Marine Radios TOTAL COST Total New Equipment QUANTITY 2 2 3 TOTAL COST 31,320 32,500 20,250 84,070 $326,820 Fuel Oceanside Police Department Safe Boat Fuel Costs $4.35/gallon x 18 gal/hr x 7 hr/op x 40 ops/yr San Diego Harbor Police Department SAFE Boat Fuel $4.25/gal x 4 engines x 5gaVhr x Costs 9hr/op x 1 op/w k x 52w k Orange County Sheriff's Department San Luis Obispo County Sheriffs Office CA Department of Fish & Wildlife SAFE boat fuel cost $4.50/gal X 60 gal/ op X 8 ops /month X 12 months SAFE Boat fuel costs $4.30/gallon x 6 gaVhr x 8 hr/op x 70 ops/yr Diesel Fuel for 56 $3.27/gal x 1,085 gallons Foot Patrol Boat 21,77 21,776 39,780 39,780 25,920 25,920 $ 14,446 14,446 $ 3,549 3,549 Total Fuel $105,471 Mileage San Diego County Sheriffs Department Carlsbad Police Department Coronado Police Department Includes fuel and maintenance Includes fuel and maintenance Fuel Mileage 136,991 miles x $0.575/rrile 4,776 riles x $0.575/rile 130 Niles x $0.575/mile $ 78,770 78,770 $ 2,746 2,746 $ 75 $ 75 74 of 133 Administration/Logistics/ Narrative Justification Federal Request Budget Request (Computation of Items) Mileage La Mesa Police Department National City Police Department San Diego Harbor Police Department University of California, San Diego Police Orange County Sheriffs Department Santa Barbara County Sheriffs Office Monterey County Sheriffs Office CA Highway Patrol CA Department of Fish & Wildlife Includes fuel and maintenance 21,564 rriles x $0.575/mile Includes fuel costs 4,171 miles x $0.575 per mile Includes fuel and maintenance 10,400 miles x $0.575hrile Department $ 12,399 2,398 5,980 Includes fuel and rreintenance 997 miles x $0.575/rrile $ 573 Includes fuel and maintenance 1,623 miles x $0.575/mile $ 933 Vehicle Wileage Vehicle Mileage 11,503 miles x $0.575/rrile 3,897 rriles x $0.575/mile Vehicle mileage reinbursement 106,724 rriles x $0.575 per mile Includes fuel and maintenance 5,269 rriles x $.575/rrile 6,614 2,241 $ 61,366 California Department of Motor Vehicles $ Includes fuel and rreintenance 6,459 X .56 mile 3,030 CA Department of Parks and Recreation $ 18,975 Vehicle mileage reimbursement 33,000 miles x $0.575 per mile $ 18,975 Total Mileage $196,100 Flight Costs San Diego County Sheriffs Department Santa Barbara County Sheriffs Office Ventura County Sheriff's Office Helicopter Flight use Helicopter Flight use Helocopter Flight Use 2 Operations x 3 hours = 6 hours x $845 / hour 3 Operations x 1.5 hours = 9 hours x $781 / hour 2 Operations x 2.5 hours = 5 hours x $1,025.80/hr $ 5,000 5,000 $ 3,515 3,515 $ 5,129 $ 5,129 Total Flight Costs $13,644 75 of 133 Administration/Logistics/ Narrative Justification Federal Request Budget Request (Computation of Items) M&A San Diego County Sheriff's Department CLASSIFICATION HOURS RATE TOTAL M&A COST $ 213,566 Assist w ith grant administration Graduate Student Worker Assist w ith grant administration Adrrin Analyst I Staff Accountant, Admin. Overtime for review of reimbursement requests from Analyst I, Assoc. Accountant, participating agencies Admin. Analyst 11, Admin. Analyst III 2,400 $ 15.76 $ 37,831 4,160 $ 39.84 $ 165,734 231 $ 43.35 $ 10,000 Total M&A $213,566 TOTAL 15 OPSG GRANT REQUEST (YEAR 1) $6,600,000 Cost Estimates: General Cost: OT Cost: $1,328,393.00 $5,271,607.00 Total Cost: $6,600,000.00 B. Travel: Not Applicable C. Lodging: Not Applicable D. Reception of Detailed Personnel: Not Applicable E. Uniform and Equipment: As prescribed by the participating state and local agencies'chain of command. F. Special Equipment: Not Applicable G. Alien Processing: 76 of 133 Individuals in custody determined to be illegal aliens will be turned over to the Border Patrol for processing and disposition unless otherwise specified (e.g. those individuals wanted for state crimes). Seized contraband will be processed in accordance with existing federal, state, and local policies. The management of state felony warrant suspects in CBP/Border Patrol custody will be in accordance with existing agreements between the Sector and local agencies. H. Medical: Medical emergencies will be managed by individual participating agencies in accordance with existing policies and procedures. I. Detention/Transportation: Participating agencies will be responsible for coordinating illegal alien detention/transportation with the Border Patrol Station within whose AOR they are operating. Maritime -related apprehensions will be coordinated through the RECOM. J. Vehicles: Local and state law enforcement vehicles will be used in support of this operation. Participating agencies will be responsible for the fuel and maintenance of their vehicles. Fuel, mileage, and maintenance costs may be reimbursed in whole or in part for those vehicles utilized in OPSG-related operations. V. COMMAND/CONTROL/COMMUNICATION A. Chain of Command: Participating agencies will maintain their individual chains of command as dictated by internal policies and guidelines. Border Patrol -San Diego Sector Chief Patrol Agent: Richard Barlow Deputy Chief Patrol Agent: Rodney Scott Division Chief of Staff: Sammie Anderson OPSG Rep: Supervisory Border Patrol Agent Edward Caliri (619) 587-2753 San Diego County Sheriff's Department Sheriff William Gore OPSG Rep: Lt. Robert Smith (760) 445-2984 Maritime Unified Command (MUC) SBPA Chris Vanwagenen (619) 952-8093 77 of 133 Central California Maritime Agency Coordination Group (CenCaIMAC) SBPA Javier Montano (619) 730-9497 San Diego County Probation Department OPSG Rep: Supervising Probation Officer Dan Deleon (858) 694-4401 San Diego Police Department OPSG Rep: Sgt. Jennifer Atwood (619) 977-6090 San Diego Harbor Police Department OPSG Rep: Capt. Kirk Nichols (619) 725-6035 Carlsbad Police Department OPSG Rep: Sgt. Gil Beason (760) 931-2100 Chula Vista Police Department OPSG Rep: Lt. Kenny Heinz (619) 476-2399 Coronado Police Department OPSG Rep: Det. Sgt. Matthew Mitchell (619) 522-2620 El Cajon Police Department OPSG Rep: Sgt. Paul Winslow (619) 441-1587 Escondido Police Department OPSG Rep: Lt. Mike Kearney (760) 839-4702 La Mesa Police Department OPSG Rep: Lt. Chad Bell (619) 667-1400 National City Police Department OPSG Rep: Sgt. Chris Cameon (619) 250-4721 Oceanside Police Department OPSG Rep: Sgt. Jeff Brandt (760) 522-7515 Los Angeles County Sheriff's Department OPSG Rep: Capt. Jack Ewell (323) 881-7823 Orange County Sheriff's Department OPSG Rep: Sgt. Ken Olszewski (951) 551-1313 San Luis Obispo Sheriff's Office OPSG Rep: Cmdr. James Taylor (805) 473-7108 Santa Barbara Sheriffs Office OPSG Rep: Lt. Craig Bonner (805) 681-4085 Ventura County Sheriffs Office OPSG Rep: Sgt. Jose Rivera (805) 797-6341 78 of 133 California Department of Fish and Wildlife OPSG Rep: Lt. Scott Bringman (619) 562-2456 California Highway Patrol OPSG Rep: Sgt. Dave Dreher (858) 650-3600 California Department of Parks and Recreation Superintendent Robin Greene (San Diego Coast North Sector) OPSG Rep: Superintendent Mark Allen (760) 579-9067 Monterey County Sheriffs Office OPSG Rep: Sgt. Matthew Luther (831) 776-7890 San Mateo County Sheriffs Office OPSG Rep: Lt. Saul Lopez (650) 573-3592 Santa Cruz County Sheriff's Office OPSG Rep: Lt. Jim Skillicorn (831) 212-1560 University of California, San Diego Police Department OPSG Rep: Corporal Patrick Dobbins (858) 945-0313 B. Unit Command: Border Patrol Stations Boulevard Station PAIC Michael Doolittle (619) 766-4773 Brown Field Station PAIC Mickey A. Valdez (619) 730-8733 Campo Station PAIC David Bemiller (619) 938-8700 Chula Vista Station PAIC Daniel Parks (619) 498-9700 El Cajon Station PAIC Mark R. Moody (619) 258-4500 Imperial Beach Station PAIC Gregory Bovino (619) 628-2900 Murrieta Station 79 of 133 PAIC Walter Davenport (951) 816-3000 San Clemente Station PAIC Thomas Blanks (760) 430-5300 C. Communication Details: Communication protocol will be managed in accordance with each participant agency's existing policy. OPSG communications will be monitored and, as necessary, coordinated by the ICS when active. D. Map Coordinates: Notes: Degrees : Minutes : Seconds Decimal Location Zone: ANNEX A. Administration Annex: Longitude Latitude 0:0:0 0:0:0 0 0 The San Diego County Sheriff's Department will be the OPSG Grant Administrator. Each OPSG participant's funds will be approved on a case -by -case basis specific to the yearly operational plan. The San Diego Sector Chief Patrol Agent in coordination with the OPSG IPT will determine which areas will be the focus of operations and may shift enforcement efforts and priorities accordingly. Operational plans may be amended as necessary. State and local law enforcement agencies shall not use OPSG funding to supplant their inherent routine patrol and law enforcement operations in order to perform activities not directly related to increasing border security. B. Execution Annex: The 2015 Operation Stonegarden Program will concentrate on having smaller, more frequent operations throughout the year. Instead of deploying 600 officers for one huge annual operation, we will look at deploying 80-100 officers for one or two operations per quarter. Operations that we feel would be beneficial to the sector are: • Highways 5 and 15 interdiction: Utilizing SIU, Border Crime Suppression Team (BCST), CHP, Border Patrol, and State/Local Agencies. This would be a focused effort on northbound narcotics Toads and southbound money and weapons loads. It is 80 of 133 important to conduct interdiction on both highways simultaneously due to the ease of utilizing one or the other based on TCO's using spotters. It would be helpful to have cooperation with both checkpoints. • East and Westbound Highway Interdiction utilizing SIU, BCST, CHP, Border Patrol, and State/Local Agencies. This would be a coordinated effort with the 5 and 15 checkpoints, as TCO spotters will inform smugglers of checkpoint operation, and smugglers will utilize east/westbound highways to connect with the secondary northbound highway. These highways have been long neglected by law enforcement with respect to narcotics, money, and weapons loads. • Coast Watch surge: Utilizing CHP, Border Patrol, and State/Local Agencies, including harbor units and CBP air & marine. Set up large scale coastal operations to shut down panga landings and their support systems, to include spotters and pickup crews. These operations will be conducted at appropriate sections of the coast based on available intelligence. • During inclement weather phases along the international border (fog, rain), partners may be asked to conduct high visibility patrols in areas known for human and narcotic smuggling to help deter the surge in attempted smuggling events that occur during this time. Requests will be made by the OPSG IPT based upon weather data confirming that conditions are imminent. Departments will supply resources based upon staffing levels and availability. These operations are only a sampling of what will be done in the upcoming year. The type of operation will change if the threat picture changes. The OPSG IPT encourages OPSG participating agencies to develop and lead operations either within their jurisdiction or regionally. Once the operation is planned, details are shared with all OPSG participating agencies, along with an invitation to participate in the operation. Departments will supply resources based upon staffing availability. The San Diego AOR has found these types of multi -agency operations is what has fostered collaboration, cooperation and strong relationships which characterize the OPSG grant program in the AOR and ultimately is what has led to OPSG being a success. C. Communication Annex: Each participating agency will identify unit command and liaison personnel prior to implementation of the plan. Media Action Plan: All Border Patrol inquiries will be directed to the San Diego Sector Information and Communications Division (619) 216-4182. State/Local agencies will manage media inquiries as indicated by their individual departmental policies. Legal Review: Risks: This operational plan has been reviewed for legal sufficiency by CBP Office of Assistant Chief Counsel. 81 of 133 Risk Description Initial Risk Level Risk Controls Resultant Risk Level No risks have been associated with this Op Order. Low No controls need to be implemented. Low 82 of 133 Photos: No photos have been associated with this Op Order. 83 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 84 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the acceptance of the lowest, responsive, responsible bid, for the purchase of (1) 2016 Ford F250 2WD Supercab 142 XL, for the Public Works Department from North County Ford of Vista, 84 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the acceptance of the lowest, responsive, responsible bid, for the purchase of (1) 2016 Ford F250 2WD Supercab 142 XL, for the Public Works Department from North County Ford of Vista, in the amount of $34,458.86. PREPARED BY: Debbie Lunt PHONE: 336-4582 EXPLANATION: DEPARTMENT: Fi APPROVED BY: Yr Request for Bid #GS1516-5 was issued for the purchase of one (1)) 2016 Ford F250 2WD Supercab 142 XL, or equal, for the Public Works Department. Bids were mailed to eighteen (18) vendors, advertised in local newspaper and posted on City's website, netting one (1) response. Bids were opened and publicly read on April 19, 2016, with no vendors present for the opening. The vehicle has been approved in the Fiscal Year 2016 Fleet CIP. The purpose of the vehicle is as follows: (1) 2016 Ford F250 2WD Supercab 142 XL Truck (PW) — Senior Equipment Operator FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS 644-416-221-511-0000 - $34,458.86 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: Adopt the Resolution, accepting the bid and authorizing the purchase. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Resolution 2. Bid Abstract 85 of 133 GS1516-5 Ford F250 BID ABSTRACT/ANALYSIS 4/19/2016 FORD SUB BIDDER: F250 9.00% OTHER TOTAL TIRE FEE PYMT TERMS TOTAL ' NOTES North County Ford $31,579.00 $2,842.11 $29.00 $34,450.11 $8.75 Net 30 $34,458.86 AWARD Vista, CA Perry Ford No Response National City, CA Ken Grody Ford No Response Carlsbad, CA Wondries Fleet Group No Response Alhambra, CA Penske Ford No Response La Mesa, CA El Cajon Ford No Response El Cajon, CA Perry Ford No Response Poway, CA eo Robbins Ford No Response 86 of 133 Costa Mesa, CA 11111111 ssy Ford No Response 1111111 San Diego, CA ceway Ford No Response Riverside, CA Vi la Ford No Response NM Orange, CA Kearny Pearson Ford No Response - San Diego, CA Fuller Ford No Response Chula Vista, CA Gosch Ford Temecula No Response Temucula, CA Encinitas Ford No Response Encinitas, CA Ford of Escondido No Response Escondido,CA Ford Miramar Ford Truck No Response San Diego, CA Folsom Lake Ford No Response Folsom, CA CC/CDC-HA Agenda 5/3/2016 — Page 87 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended February 29, 2016. (Finance) 87 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Investment transactions for the month ended February 29, 2016. PREPARED BY: Ronald Gutlay DEPARTMENT: Finance PHONE: 619-336-4346 APPROVED BY: 14 (/ EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending February 29, 2016. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: 7 ( Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended February 29, 2016. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 88 of 133 City of National City Consolidated ,.rA Account #10218 Transaction Ledger 1/31/16 Thru 2/29/16 Transaction Settlement Ty pa EP Me CUSIP C1t}.-ttt;iti`; ..1 1 rock -Netrd: Afourd, Irte eSt P5ai/S41d Tetal Amount GafnfLess ACQUISITIONS Purchase 02/01/2016 60934N807 Purchase 02/02/2016 60934N807 2,812.50 Federated Prime Value Oblig Govt Oblig Fund Inst. 0.24 Federated Prime Value Oblig Govt Oblig Fund Inst. Purchase 02/08/2016 60934N807 2,581.25 Federated Prime Value Oblig Govt Oblig Fund fnst. Purchase 02/15/2016 60934N807 937.50 Federated Prime Value Oblig Govt Oblig Fund Inst. Purchase 02/15/2016 60934N807 500,000.00 Federated Prime Value Oblig Govt Oblig Fund Inst. Purchase 02/17/2016 912828TW0 500,000.00 US Treasury Note 0.75% Due 10/31/2017 Purchase 02/25/2016 60934N807 Purchase 02/28/2016 60934N807 CO 0 W G) 5,750.00 Federated Prime Value Oblig Govt Oblig Fund Inst. 2,384.38 Federated Prime Value Oblig Govt Oblig Fund Inst. 1.000 0.01 % 2,812.50 1.000 0.01 % 0.24 1.000 0.01 % 2,581.25 1.000 0.01 % 937.50 1.000 0.01 % 500,000.00 100.028 0.73 % 500,138.39 1.000 0.01 % 5,750.00 1.000 0.01 % 2,384.38 urchase 02/29/2016 60934N807 2,850.00 Federated Prime Value Oblig Govt Oblig 1.000 0.01 % 2,850.00 Fund Inst. Subtotal 1,017,315.87 - 1,017,454.26 1,122.94 1,018,577.20 0.00 0.00 2,812.50 0.00 0.24 0.00 0.00 2,581.25 0.00 0.00 937.50 0.00 0.00 500,000.00 0.00 1,122.94 501,261.33 0.00 0.00 5,750.00 0.00 0.00 2,384.38 0.00 0.00 2,850.00 0.00 0.00 oecurity 02/29/2016 90SDCP$00 3,000.00 County of San Diego Pooled investment 1.000 3,000.00 0.00 3,000.00 0.00 Contribution Pool Subtotal 3,000.00 3,000.00 0.00 3,000.00 0.00 TOTAL ACQUISITIONS 1,020,315.87 1,020,454.26 1,122.94 1,021,577.20 0.00 DISPOSITIONS Safe Maturity 02/17/2016 60934N807 Subtotal 02/15/2016 912828UM0 Subtotal 501,261.33 Federated Prime Value Oblig Govt Oblig Fund Inst. 501,261.33 500,000.00 US Treasury Note 0.375% Due 2/15/2016 500,000.00 1.000 0.01 % 501,261.33 0.00 501,261.33 0.00 501,261.33 0.00 501,261,33 0.00 100.000 500,000.00 0.00 500,000.00 -216.52 500,000.00 0.00 500,000.00 -216.52 Chandler Asset Management - CONFIDENTIAL Page 6 Execution Time: 3/24/2016 8:52:59 AM City of National City Consolidated Account #10218 Transaction Ledger 1/31/16 Thru 2/29/16 i"rrin'tacti'grl Selkioi'1tent Acq/0istr Type -Wit* CLISIP- QtiwnlitW Socurity0egbriplI0n Prme "fiord DISPOSITIONS Arraunt IY6teie't PtrrISnld TatarAmoirnt Gnioss Security Withdrawal 02/04/2016 60934N807 Subtotal 1,831.00 Federated Prime Value Oblig Govt Oblig Fund Inst. 1,831.90 1.000 TOTAL DISPOSITIONS 1,003,092.33 1,831.00 1,831.09 ,003,092.33 0.00 0.00 0.00 1,831.00 1,831.00 1,003,992.33 0.00 0.00 -216.52 OTHER TRANSACTIONS Interest 02/01/2016 3137EADK2 Interest 02/08/2016 3135G0TG8 Interest 02/15/2016 912828UM0 Interest 02/25/2016 3137EACW7 nterest 02/28/2016 3135G0MZ3 nterest 02/29/2016 912828RF9 0 0 W W Dividend Subtotal 02/02/2016 60934N807 Subtotal 450,000.00 FHLMC Note 1.25% Due 8/1/2019 590,000.00 FNMA Note 0.875% Due 2/8/2018 500,000.00 US Treasury Note 0.375% Due 2/15/2016 575,000.00 FHLMC Note 2% Due 8/25/2016 545,000.00 FNMA Note 0.875% Due 8/28/2017 570,000.00 US Treasury Note 1% Due 8/31/2016 3,230,000.00 17,816.48 Federated Prime Value Oblig Govt Oblig Fund Inst. 17,816.48 0.000 2,812.50 0.00 2,812.50 0.00 0.000 2,581.25 0.00 2,581.25 0.00 0.000 937.50 0.00 937 50 0.00 0.000 5,750.00 0.00 5,750.00 0.00 0.000 2,384.38 0.00 2,384.38 0.00 0.000 2,850.00 0.00 2,850.00 0.00 17,315.63 0.00 17,315.63 0.00 0.000 0.24 0.00 0.24 0.00 0.24 0.00 0.24 0.00 TOTAL OTHER TRANSACTIONS 3,247,816.48 17,315.87 0.00 17,315.87 0.00 Chandler Asset Management - CONFIDENTIAL Page 7 Execution Time: 3/24/2018 8:52:59 AM CC/CDC-HA Agenda 5/3/2016 — Page 91 The following page(s) contain the backup material for Agenda Item: Warrant Register #39 for the period of 03/23/16 through 03/29/16 in the amount of $1,707,510.93. (Finance) 91 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #39 for the period of 03/23/16 through 03/29/16 in the amount of $1,707,510,93. (Finance) PREPARED BY: K. Apalategui PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/23/16 through 03/29/16. DEPARTMENT: Finan APPROVED BY: Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Public Emp Ret System 3232016 425,152.14 Service Period 03/01/16 - 03/14/16 FINANCIAL STATEMENT: APPROVED: ",Finance ACCOUNT NO. APPROVED: MIS Reimbursement total $1,707,510.93 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratification of warrants in the amount of $1,707,510.93 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #39 92 of 133 1/3 PAYEE A R S ROOFING INC DEPARTMENT OF TOXIC SUBSTANCES ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP ALDEMCO ALIGNMENT EXPRESS APWA SAN DIEGO CHAPTER AT&T AT&T AT&T MOBILITY AT&T MOBILITY BEST BEST & KRIEGER ATTNY LAW BURKE WILLIAMS & SORENSEN LLP CALIFA GROUP CALIFORNIA COMMERCIAL SECURITY CEB CEB CHRISTENSEN & SPATH LLP CLF WAREHOUSE COHERO COMMERCIAL AQUATIC SERVICE INC COX COMMUNICATIONS CPP PRINTING CULLIGAN DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DANIELS TIRE SERVICE DAPPER TIRE CO INC DELTA DENTAL DEPARTMENT OF HEALTH DIMENSION DATA D-MAX ENGINEERING DOOLEY ENTERPRISES ECOLAB FEDEX FIRE ETC FLINT TRADING INC FON JON PET CARE CENTER GARCIA, B GRAI NGER GRANICUS INC HAAKER EQUIPMENT COMPANY HIRSH, K HUNTER'S NURSERY INC CA FOIEN%A: WARRANT REGISTER #39 3/29/2016 DESCRIPTION REFUND: PERMIT 74890; 2644 GWYNNE AVE NC PUBLIC WORKS YARD PROJECT WOMEN PANTS / NSD 2 SCREENS / PW CONSUMABLES- NUTRITION CENTER PART - AUTOMOTIVE SUPPLIES / PW TUITION: COMPLETE STREETS DESIGN/PW PHONE SERVICES / 2/01/16 - 2/29/16 PHONE SERVICES / MARCH 2016 WIRELESS SERVICE 2/6/16-3/5/16 WIRELESS SERVICE 2/1316-3/12/16 LEGAL 1 REGIONAL PERMIT PETITION LEGAL / NEGOTIATIONS CENIC BROADBAND OCT- DEC 2015 LAS PALMAS POOL DOORS REMOVAL PRACTICE UNDER CEQA UPDATE JEFFERSON'S CA EVIDENCE BENCHMARK LEGAL / FIRST TIME HOME BUYER AUTOMOTIVE SUPPLIES / PW COHERO SUPPORT 3-1-16 - 5-31-16 / MIS CHEMICALS FOR POOL / PW INTERNET SERVICE / MARCH 2016 75 MEDIA GUIDELINES / PD WATER SOFTNER - NUTRITION CENTER LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS LIABILITY CLAIM COSTS TIRES - G286 2015T 22 / PW TIRES , P235/55R17 - 98W S2 EAG RS A / PW COBRA DENTAL INS / FEB 2016 LIABILITY CLAIM COSTS ASSIST AT&T TROUBLESHOOTING / MIS N.C. 18TH ST. PED. PROJECT 2 23/4 9PLT 00 BUCK AMMO / POLICE SUPPLIES FOR DISHWASHER / NUTRITION SPECIAL DELIVERY CHGS/ HR LED RECHARGEABLE FLASHLIGHTS / FIRE STREET SIGNS / PW K9 GROOMING / PD ED REIMBURSEMENT MOP 65179 MISC SUPPLIES / FIRE MONTHLY MANAGED SERVICES / MIS VERISIGHT PRO 220 SYSTEM / PW REIMB: ER VEHICLE OPERATION TRAINING TRISTANIA PLAI 93 of 133 CHK NO DATE AMOUNT 322593 3/29/16 414.50 322594 3/29/16 10,840.04 322595 3/29/16 1,020.81 322596 3/29/16 1,775.73 322597 3/29/16 4,045.50 322598 3/29/16 1,340.39 322599 3/29/16 55,00 322600 3/29/16 357.32 322601 3/29/16 44.36 322602 3/29/16 2,660.56 322603 3/29/16 294.60 322604 3/29/16 238.50 322605 3/29/16 4,100.50 322606 3/29/16 5,986.21 322607 3/29/16 5,961.60 322608 3/29/16 246.82 322609 3/29/16 224.95 322610 3/29/16 2,025.00 322611 3/29/16 274.75 322612 3/29/16 26,000.00 322613 3/29/16 3,553.94 322614 3/29/16 3,549.65 322615 3/29/16 87.66 322616 3/29/16 214.50 322617 3/29/16 15,367.25 322618 3/29/16 10,460.83 322619 3/29/16 3,180.06 322620 3/29/16 1,728.01 322621 3/29/16 1,601.55 322622 3/29/16 1,293.55 322623 3/29/16 759.22 322624 3/29/16 3,490.38 322625 3/29/16 476.88 322626 3/29/16 89.49 322627 3/29/16 275.80 322628 3/29/16 1,750.00 322629 3/29/16 1,487.50 322630 3/29/16 9,948.15 322631 3/29/16 138.70 322632 3/29/16 18.39 322633 3/29/16 4,119.55 322634 3/29/16 5,042.10 322635 3/29/16 75.00 322636 3/29/16 500.00 322637 3/29/16 595.96 322638 3/29/16 755.36 322639 3/29/16 12,311.55 322640 3/29/16 1,250.00 322641 3/29/16 561.60 2/3 PAYEE IDVILLE ADAMS, I SALVADOR, J JUST CONSTRUCTION INC KONICA MINOLTA KTU&A LASER SAVER INC LASER SAVER INC LEFORTS SMALL ENGINE REPAIR LOCAL GOVERNMENT PUBLICATIONS LOPEZ, T MAN K9 INC MANNING & KASS MARLO'S AUTO SPECIALTIES MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MEGLA MANUFACTURING INC MOSSY NISSAN MOTOROLA SOLUTIONS INC MUTHUSAMY, K NATIONAL CITY CHAMBER OFFICE SOLUTIONS BUSINESS PACIFIC TELEMANAGEMENT SERVICE PCS MOBILE PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RAULSTON, B ROADONE ROCK STRUCTURES CONSTRUCTION SAN DIEGO HYDRAULICS SAN DIEGO PLASTICS INC SAN DIEGO POLICE EQUIPMENT SAN DIEGO UNION TRIBUNE SAN DIEGO UNION TRIBUNE SANCHEZ, E SASE COMPANY INC SDCTTC SEAPORT MEAT COMPANY SHRED IT USA SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SMART SOURCE OF CALIFORNIA LLC SOUND SOLUTION AUTO STYLING SOUTH COUNTY ECONOMIC SOUTHERN CALIFORNIA SOIL SOUTHWEST SIGNAL SERVICE SPOK INC STAPLES BUSINESS ADVANTAGE PAN NATIONAL .Cirir •pare -- u CORiciAATED WARRANT REGISTER #39 3/29/2016 DESCRIPTION 2-SIDED ID MAKER ADVANTAGE / POLICE LIABILITY CLAIM COSTS REFUND: PARKING CITATION PARADISE VALLEY RD. PROJECT COPIER EQUIP LEASE / 2/1/16-2/29/16 NC DOWNTOWN PROJECT M451 TONER CARTRIDGES / PD MOP 45725 REPAIR / BLDG EDGER BLADE / PW LONGTIN'S CA LAND USE 2016 UPDATE TRANSLATION SERVICES / 3-15, 2016 GARMIN TRITRONICS PRO 550 FOR K9/PD LIABILITY CLAIM COSTS REPAIR AND REFINISH DOOR / PW MUNICIPAL TRANSACTIONAL WORK LIABILITY CLAIM COSTS FABRICATION & WELDING ASSEMBLY / PW 3- OIL CHANGE BENEFITS PROGRAM XTS RADIO BATTERY 1800 MAH 1 FIRE REIMB: PW INSTITUTE CONFERENCE MEMBERSHIP DUES/M RIOS ALERA MID -BACK MESH CHAIR FOR POOL PAYPHONE SERVICES / MARCH 2016 RETROFIT TO GPS AND 4G AT&T LTE / MIS MOP 45707 MISC SUPPLIES/FIRE PD UPGRADES PROJECT MOP 45742 LAUNDRY SVC/FIRE MILEAGE - APA CONFERENCE TOWING SERVICES / PW 1/4 TON ROCK / PW 5 GALLON PAIL ISO 32 OIL / PW POLYCARBONATE SHEET 1/4'THK / PW PB-PLATECARRIER POINT BLANK / PD LAS PALMAS PARK/POOL PROJECT PUBLIC NOTICING / PLANNING COMMISSION ED REIMBURSEMENT SASE SC10E GAS SCARIFIER/ PW PROPERTY TAX - PW YARD FOOD / NUTRITION CENTER RECORDS DESTRUCTION / CITY CLERK MOP 45756 MISC SUPPLIES/HR MOP 63845 NOTICE FORMS/FIRE MOP 63845 WHITE ENVELOPES/FINANCE 42015 ALTIMA TINT REAR / PD ECONOMIC SUMMIT SILVER SPONSORSHIP EL TOYON & KIMBALL PARK MONTHLY MAINTENANCE / FEB 2016 METROCALL PAGING / MARCH 2016 MOP 45704 OFFII RE 94 of 133 CHK NO DATE AMOUNT 322642 3/29/16 3,084.13 322643 3/29/16 245.00 322644 3/29/16 25.00 322645 3/29/16 22,345.61 322646 3/29/16 2,211.06 322647 3/29/16 9,780.00 322648 3/29/16 513.17 322649 3/29/16 117.15 322650 3/29/16 365.15 322651 3/29/16 118.66 322652 3/29/16 140.00 322653 3/29/16 486.00 322654 3/29/16 1,821.25 322655 3/29/16 1,180.00 322656 3/29/16 7,441.50 322657 3/29/16 1,288.10 322058 3/29/16 1,449.00 322659 3/29/16 75.97 322660 3/29/16 1,730.48 322661 3/29/16 22.18 322662 3/29/16 100.00 322663 3/29/16 649.64 322664 3/29/16 228.00 322665 3/29/16 9,160.36 322666 3/29/16 468.04 322667 3/29/16 25,770.78 322668 3/29/16 50.00 322669 3/29/16 383.40 322670 3/29/16 2,000.00 322671 3/29/16 863.40 322672 3/29/16 1,398.89 322673 3/29/16 158.05 322674 3/29/16 725.94 322675 3/29/16 719.00 322676 3/29/16 274.20 322677 3/29/16 250.00 322678 3/29/16 7,050.41 322679 3/29/16 26.28 322680 3/29/16 554.93 322681 3/29/16 524.04 322682 3/29/16 25.77 322683 3/29/16 647.39 322684 3/29/16 368.69 322685 3/29/16 240.00 322686 3/29/16 2,700.00 322687 3/29/16 10,682.50 322688 3/29/16 7,925.13 322689 3/29/16 655.71 322690 3/29/16 1,310.42 1 1 3/3 PAYEE STARTECH COMPUTERS SYSCO SAN DIEGO INC THE CENTRE FOR ORGANIZATION THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES THE NELROD COMPANY THOMSON REUTERS WEST TOM MOYNAHAN TOM MOYNAHAN TOW TRANE US INC U S BANK U S HEALTHWORKS VCA MAIN ST ANIMAL HOSPITAL VERIZON WIRELESS VULCAN MATERIALS COMPANY WILLY'S ELECTRONIC SUPPLY ZUMAR INDUSTRIES INC CHRISTENSEN & SPATH LLP H M PITT LABS INC KANE BALLMER & BERKMAN OPPER & VARCO LLP SWEETWATER AUTHORITY WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 7 3/15/2016 SPECIAL PAYROLL NATION jae c ncipt'l8p'Ootivriu WARRANT REGISTER #39 3/29/2016 DESCRIPTION MOP 61744 MISC SUPPLIES / MIS CONSUMABLES/FOOD - NUTRITION EMP ENGAGEMENT SURVEY EMP SUPPORT SVC FEB 2016/PD GREASE GUN / PW 16TH ANNUAL CONSORTIUM CONF / SEC 8 ON-LINE LEGAL RESEARCH / FEB 2016 MOP 45734 TOWING SERVICE / PD I_IABII..ITY CLAIM COSTS CITY WIDE HVAC SERVICE AND REPAIRS / PW CREDIT CARD EXPENSES / SA DOT EXAM /HR K9 VET CARE / POLICE CELLULAR SERVICE / 1/22/16-2/21/16 3/4 IN CL BASE / PW VDV CABLE TESTING KIT / MIS STREET SIGNS / PW LEGAL / MORGAN SQUARE / S A ANALYSIS REPORT / S A LEGAL SERVICES AGREEMENT / S A PROFESSIONAL SERVICES / WI TOD / S A WATER UTILITIES / S A SERVICE PERIOD 03/01/16 - 03/14/16 End Date Check Date 3/28/2016 4/6/2016 Check Date 3/23/2016 3/23/2016 CHK NO DATE AMOUNT 322691 3/29/16 466.22 322692 3/29/16 2,364.43 322693 3/29/16 12,600.00 322694 3/29/16 800.00 322695 3/29/16 540.87 322696 3/29/16 1,398.00 322697 3/29/16 806.20 322698 3/29/16 200.00 322699 3/29/16 1,000.00 327700 3/29/16 246.75 322701 3/29/16 1,551.55 322702 3/29/16 81.00 322703 3/29/16 280.34 322704 3/29/16 10,727.12 322705 3/29/16 314.82 322706 3/29/16 523.20 322707 3/29/16 2,458.70 322708 3/29/16 1,118.75 322709 3/29/16 15.00 322710 3/29/16 1,042.50 322711 3/29/16 1,170.00 322712 3/29/16 130.60 A1P Total 322,776.20 3232016 3/23/16 425,152.14 952,366.93 2,036.89 5,178.77 GRAND TOTAL $1,707,510.93 95 of 133 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 3rd OF MAY, 2016. AYES NAYS ABSENT 96 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 97 The following page(s) contain the backup material for Agenda Item: Warrant Register #40 for the period of 03/30/16 through 04/05/16 in the amount of $1,037,681.39. (Finance) 97 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #40 for the period of 03/30/16 through 04/05/16 in the amount of $1,037,681.39. (Finance) PREPARED BY: K. Apalategui PHONE: 619-336-4572 DEPARTMENT•' APPROVED BY ne EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/30/16 through 04/05/16. Consistent with Department of Finance practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation STC Traffic Inc 322813 52,335.00 Library Remodel Project Toyota San Diego 322820 58,188.64 2016 Toyota Tacoma Truck / PW FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Reimbursement total $1,037,681.39 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: .f+ inance MIS STAFF RECOMMENDATION: Ratification of warrants in the amount of $1,037,681.39 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #40 98 of 133 1/3 e CALIFORNIA +- !VI . NL airy aaa, rNCORpoBATED WARRANT REGISTER #40 4/5/2016 PAYEE DESCRIPTION CHK NO DATE AMOUNT ACEDO, 1 RETIREE HEALTH BENEFITS /APR 2016 322713 4/5/16 160.00 ALDEMCO CONSUMABLES - NUTRITION CENTER 322714 4/5/16 2,469.36 ANDERSON, E RETIREE HEALTH BENEFITS /APR 2016 322715 4/5/16 110.00 BEARD, P RETIREE HEALTH BENEFITS /APR 2016 322716 4/5/16 70.00 BECK, L RETIREE HEALTH BENEFITS / APR 2016 322717 4/5/16 140.00 BISHOP, R RETIREE HEALTH BENEFITS / APR 2016 322718 4/5/16 110.00 BOEGLER, C RETIREE HEALTH BENEFITS / APR 2016 322719 4/5/16 260.00 BOYD JR, P RETIREE HEALTH BENEFITS / APR 2016 322720 4/5/16 145.00 BSE ENGINEERING, INC. KIMBALL TOWER BOILER PROJECT 322721 4/5/16 350.00 CAMACHO, J SUBSISTENCE: CANINE HANDLER UPDATE / PD 322722 4/5/16 384.00 CAMEON, C ED REIMBURSEMENT 322723 4/5/16 1,720.00 CARRILLO, R RETIREE HEALTH BENEFITS / APR 2016 322724 4/5/16 290.00 COLE, L RETIREE HEALTH BENEFITS / APR 2016 322725 4/5/16 165.00 CONDON, D RETIREE HEALTH BENEFITS / APR 2016 322726 4/5/16 280.00 CORPUZ, T RETIREE HEALTH BENEFITS / APR 2016 322727 4/5/16 140.00 CPOA TUITION: CANINE PROGRAM MGMNT / PD 322728 4/5/16 280.00 DANESHFAR, Z RETIREE HEALTH BENEFITS / APR 2016 322729 4/5116 250.00 DANIELS TIRE SERVICE MOP#76986 TIRES 322730 4/5/16 110.90 DENHAM, A REIMB: CASA DE SALUD FIELD TRIP / CSD 322731 4/5/16 136.00 DESROCHERS, P RETIREE HEALTH BENEFITS / APR 2016 322732 4/5/16 110.00 DI CERCHIO, A RETIREE HEALTH BENEFITS / APR 2016 322733 4/5/16 70.00 DILLARD, S RETIREE HEALTH BENEFITS / APR 2016 322734 4/5/16 480.00 DIZINNO, T REIMB: 2016 CHIA CONFERENCE / PD 322735 4/5/16 68.28 DREDGE, J RETIREE HEALTH BENEFITS / APR 2016 322736 4/5/16 250.00 EISER III, G RETIREE HEALTH BENEFITS / APR 2016 322737 4/5/16 250.00 EJM DIGITAL LLC TUITION: OFFICER BOOTCAMP 1 PD 322738 4/5/16 320.00 FABINSKI, D RETIREE HEALTH BENEFITS / APR 2016 322739 4/5/16 220.00 FALLEN OFFICERS FUND TUITION: GANG CONFERENCE / PD 322740 4/5/16 375.00 FERGUSON ENTERPRISES INC MOP#45723 PLUMBING SUPPLIES / PW 322741 4/5/16 487.58 FERNANDO, V REIMB: CHIA CONFERENCE / PD 322742 4/5/16 120.05 FLEET SERVICES INC MOP#67804 AUTO PARTS 322743 4/5/16 327.56 GELSKEY, K RETIREE HEALTH BENEFITS / APR 2016 322744 4/5/16 115.00 GEOSYNTEC CONSULTANTS INC PARADISE CREEK CONTINUING SUPPORT PROJECT 322745 4/5/16 18,828.19 GIBBS JR, R RETIREE HEALTH BENEFITS / APR 2016 322746 4/5/16 120.00 GONZALES, M RETIREE HEALTH BENEFITS / APR 2016 322747 4/5/16 480.00 GRAINGER HANDLE CONVERSION KIT / PW 322748 4/5/16 6,841.07 GROSSMAN PSYCHOLOGICAL PRE -EMPLOYMENT EVALUATIONS / PD 322749 4/5/16 3,575.00 HANSON, E RETIREE HEALTH BENEFITS / APR 2016 322750 4/5/16 135.00 HARLAN, M RETIREE HEALTH BENEFITS / APR 2016 322751 4/5/16 500.00 HARRIS & ASSOCIATES 8TH ST. SMART PROJECT 322752 4/5/16 510.00 HAUG, S RETIREE HEALTH BENEFITS / APR 2016 322753 4/5/16 120.00 HERNANDEZ, R RETIREE HEALTH BENEFITS / APR 2016 322754 4/5/16 400.00 HODGES, B RETIREE HEALTH BENEFITS / APR 2016 322755 4/5/16 200.00 HONDO, E RETIREE HEALTH BENEFITS / APR 2016 322756 4/5/16 110.00 JAMES, R RETIREE HEALTH BENEFITS / APR 2016 322757 4/5/16 140.00 JUNIEL, R RETIREE HEALTH BENEFITS / APR 2016 322758 4/5/16 50.00 KIMBLE, R RETIREE HEALTH BENEFITS / APR 2016 322759 4/5/16 300.00 KONICA MINOLTA COPIER EQUIP LEASE / 2/1/16 - 2/29/16 322760 4/5/16 207.35 KTU&A MARINA EXTEND 99 of 133 322761 4/5/16 1,612.50 2/3 PAYEE LANDA, A LASER SAVER INC LAW OFFICE OF MATTHEW PARE APC LIMFUECO, M MACHADO, R MASON'S SAW MATIENZO, M MC CABE, T MEDINA, R METRO AUTO PARTS DISTRIBUTOR MINER, L) MULDERIG, S MYERS, B NOTEWARE, D O'REILLY AUTO PARTS PADRE JANITORIAL SUPPLIES PAUU JR, P PEASE JR, D PENSKE FORD PERRY FORD PETERS, S PETERSON REPORTING POLICE EXECUTIVE RESEARCH POST, R POWERSTRIDE BATTERY CO INC PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RAY, S RIVERSIDE COUNTY SHERIFF DEPT RIVERSIDE COUNTY SHERIFF DEPT ROARK, L ROE, V ROMAINE ELECTRIC CORP RUIZ, J SAN DIEGO GAS & ELECTRIC SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SANDAG SEAPORT MEAT COMPANY SERVATIUS, J SEWARD, G SHEPHARD, S SHEPHARD, S SHORT, C SHRED IT USA SITEONE LANDSCAPE SUPPLY LLC SMITH, J SOUTHERN CALIF TRUCK STOP CALIFORNIA . 4-4t- N, TIO AL airy acva WARRANT REGISTER #40 4/5/2016 DESCRIPTION RETIREE HEALTH BENEFITS / APR 2016 MOP 45725 TONER CARTRIDGE/CITY CLERK LIABILITY CLAIM COSTS RETIREE HEALTH BENEFITS / APR 2016 REIMB: LAWPOA TRAINING / PD MOP#45729 SUPPLIES / PW RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 MOP#75943 AUTO PARTS RETIREE HEALTH BENEFITS / APR 2016 REIMB: TRAVEL EXPENSE/CPRS CONF / CSD RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 MOP#75877 AUTO PARTS JANITORIAL SUPPLIES - NUTRITION RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 MOP#49078 AUTO PARTS MOP#45703 AUTO PARTS RETIREE HEALTH BENEFITS / APR 2016 LEGAL / DEPOSITION TRANSCRIPTION MEMBERSHIP: CHIEF RODRIGUEZ / PD RETIREE HEALTH BENEFITS / APR 2016 MOP#67839 AUTO PARTS MOP#45707 SUPPLIES LAS PALMAS PARK PROJECT MOP#45742 LAUNDRY SERVICES / NSD RETIREE HEALTH BENEFITS / APR 2016 TUITION: DISPATCHER PUBLIC SAFETY / PD TUITION: CANINE HANDLER UPDATE / PD RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 BATTERY - TRUE CHARGEI2VDC / PW RETIREE HEALTH BENEFITS / APR 2016 GAS & ELECTRIC - NUTRITON CENTER TUITION: SUPERVISORY COURSE / PD MATERIALS: SUPERVISORY COURSE / PD BOARD RETREAT / MENDIVIL, FLORES-CLARK FOOD / NUTRITION CENTER RETIREE HEALTH BENEFITS / APR 2016 REIMB: SENIOR MGMNT INSTITUTE / PD SUBSISTENCE: DISPATCHER UPDATE / PD REIMB: CRITICAL THINKING TRAINING / PD RETIREE HEALTH BENEFITS / APR 2016 SHREDDING SERVICES / FEB 2016 MOP#69277 HORTICULTURAL ITEMS RETIREE HEALTH BENEFITS / APR 2016 MOP#45758 Olt_ 100 of 133 1 CHK NO DATE AMOUNT 322762 4/5/16 155.00 322763 4/5/16 179.74 322764 4/5/16 17,724.20 322765 4/5/16 160.00 322766 4/5/16 175.64 322767 4/5/16 133.29 322768 4/5/16 100.00 322769 4/5/16 280.00 322770 4/5/16 105.00 322771 4/5/16 734.96 322772 4/5/16 580.00 322773 4/5/16 222.92 322774 4/5/16 140.00 322775 4/5/16 120.00 322776 4/5/16 509.91 322777 4/5/16 155.17 322778 4/5/16 340.00 322779 4/5/16 140.00 322780 4/5/16 1,140.51 322781 4/5/16 171.19 322782 4/5/16 290.00 322783 4/5/16 1,266.54 322784 4/5/16 200.00 322785 4/5/16 280.00 322786 4/5/16 590.49 322787 4/5/16 2,944.58 322788 4/5/16 17,014.16 322789 4/5/16 664.40 322790 4/5/16 190.00 322791 4/5/16 389.00 322792 4/5/16 177.00 322793 4/5/16 135.00 322794 4/5/16 120.00 322795 4/5/16 161.20 322796 4/5/16 310.00 322797 4/5/16 1,942.31 322798 4/5/16 276.00 322799 4/5/16 163.66 322800 4/5/16 52.00 322801 4/5/16 853.80 322802 4/5/16 340.00 322803 4/5/16 546.20 322804 4/5/16 384.00 322805 4/5/16 114.45 322806 4/5/16 300.00 322807 4/5/16 2,984.95 322808 4/5/16 1,098.44 322809 4/5/16 320.00 322810 4/5/16 100.62 ter* CALIFORNIA -+- 3/3 PAYEE SPARKLETTS STAPLES BUSINESS ADVANTAGE STC TRAFFIC INC STRASEN, W SYSCO SAN DIEGO INC THE KNOX COMPANY THE LIGHTHOUSE INC TIPTON, B TOPECO PRODUCTS TOYOTA SAN DIEGO TRAINING FOR SAFETY INC U S BANK UNITED ROTARY BRUSH CORP VALLEY POWER SYSTEMS INC VERRY, L VILLAGOMEZ, J WHITE, K WILKINS, T WILLY'S ELECTRONIC SUPPLY YBARRA, A ZENGOTA, V WIRED PAYMENTS CITY NATIONAL BANK SECTION 8 HAPS PAYMENTS actzv INCORPORATED WARRANT REGISTER #40 4/5/2016 DESCRIPTION WATER / NUTRITION CENTER MOP 45704. OFFICE SUPPLIES / NSD LIBRARY REMODEL PROJECT RETIREE HEALTH BENEFITS / APR 2016 CONSUMABLES/FOOD - NUTRITION KEY SWITCH / PW MOP#45726 AUTO PARTS RETIREE HEALTH BENEFITS / APR 2016 MOP#63849 AUTO PARTS 2016 TOYOTA TACOMA TRUCK / PW TUITION: DISPATCHER UPDATE / PD CREDIT CARD EXPENSES / ENG MOP#62683 AUTO PARTS AUTO SERVICE / PW RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 RETIREE HEALTH BENEFITS / APR 2016 REIMB: POST SUPERVISORY COURSE / PD MOP#45763 AUTO PARTS ED REIMBURSEMENT RETIREE HEALTH BENEFITS / APR 2016 ENERGY RETROFIT PROJECT Start Date 3/30/2016 CHK NO DATE AMOUNT 322811 4/5/16 15.85 322812 4/5/16 1,781.60 322813 4/5/16 52,335.00 322814 4/5/16 135.00 322815 4/5/16 3,366.32 322816 4/5/16 214.73 322817 4/5/16 112.77 322818 4/5/16 250.00 322819 4/5/16 54.12 322820 4/5/16 58,188.64 322821 4/5/16 296.00 322822 4/5/16 721.36 322823 4/5/16 109.57 322824 4/5/16 125.00 322825 4/5/16 280.00 322826 4/5/16 480.00 322827 4/5/16 230.00 322828 4/5/16 144.72 322829 4/5/16 22.86 322830 4/5/16 890.00 322831 4/5/16 300.00 A/P Total 222,422.71 125310 3/30/16 43,101.10 End Date 4/5/2016 772,157.58 GRAND TOTAL $1,037,681.39 101 of 133 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS. = ► DI'4e'IANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 3rd OF MAY, 2016. AYES NAYS ABSENT 102 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 103 The following page(s) contain the backup material for Agenda Item: Final Public Hearing on the U.S Department of Housing and Urban Development (HUD) for the first amendment to the 2015-2019 Consolidated Plan and 2015-2016 Annual Action Plan and the allocation of 2016-2017 HUD entitlement grant funds, program income, and 103 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Final Public Hearing on the U.S Department of Housing and Urban Development (HUD) for the first amendment to the 2015-2019 Consolidated Plan and 2015-2016 Annual Action Plan and the allocation of 2016-2017 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the Fiscal Year (FY) 2016-2017 Annual Action Plan. (Housing, Grants, and Asset Management) PREPARED BY: Angelita Marchante, Comm. Dev. Specialist PHONE: (619) 336-4219 EXPLANATION: See attachment number one for explanation. DEPARTMENT: Housing, Grants, & Asset Management Department APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City will receive $803,710 in CDBG and $260,635 in HOME Program funds for FY2016-2017. In addition, the City will reprogram $33,196 in program income and $37,726 of CDBG funds from completed projects to FY 2017 Action Plan activities. The City will also reprogram $198,277 in HOME program income received, $217,680 remaining from previously completed projects to FY 2017 Action Plan activities. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Conduct the Public Hearing BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: Explanation Attachment No. 2: FY2016-2017 Action Plan Activities Attachment No. 3: 30 Day Public Comment Period and Final Public Hearing Notice Attachment No. 4: 2015-2019 Consolidated Plan Priorities and Goals 104 of 133 Attachment No. 1 Explanation Second -Year Action Plan for FY 2017 In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Second -Year Action Plan for FY 2016-2017 outlines how the City intends to spend $803,710 in federal Community Development Block Grant (CDBG) and $260,635 in federal HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $33,196 in program income and $37,726 remaining from previously completed projects for CDBG as well as reprogram $198,277 in HOME program income received and $217,680 remaining from previously completed projects. The Final Public Hearing will be conducted at the regularly scheduled City Council meeting on May 3, 2016 to review public comments received during a 30-day public review period from March 28, 2016 through April 27, 2016, on the FY 2016-17 Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Plan and the CDBG and HOME Program activities for FY 2016- 2017. First Amendment to the Five -Year Consolidated Plan and First -Year Action Plan In addition to the adoption of the Annual Action Plan for FY 2017 staff has amended the Consolidated Plan and FY 2016 Action Plan to address changes in the program priorities. The City will reallocation funds from the Owner -Occupied Rehabilitation Program to the First - Time Homebuyer Program due to staff changes that have changed our in-house capacity to manage housing rehabilitation programs and new opportunities to partner with PACE Program providers that now offer favorable financing for rehabilitation. PACE allows a property owner to access capital for energy and water retrofits and repay it as an assessment on their property tax bill. The City will work with PACE providers to promote the rehabilitation and energy efficiency of existing housing. Staff recommends using HOME funds to promote homeownership opportunities through the First -Time Homebuyer Program proposed. The City's current homeownership rate is currently 31.9% while the national homeownership rate is 63.8%. Submission to HUD After all public comments have been considered at the Public Hearing on May 3, 2016, the City Council will adopt Amended 2015-2019 Consolidated Plan and 2015-2016 Action Plan and the 2016-2017 Action Plan. The plans will be submitted to HUD by May 15, 2016. The plans are available for reference at the office of the City Clerk and Housing, Grants, and Asset Management Department office. The document is also made available to the public on the CDBG and HOME web page of the City of National City website at http://www.nationalcityca.gov/cdbg-home. 1 105 of 133 Attachment No. 2 FY 2016-2017 City of National City Community Development Block Grant and HOME Investment Partnerships Programs Action Plan Funding CDBG Entitlement: CDBG Previous Year Reallocation: CDBG Program Income: Total CDBG funds available: $803,710 $37,726 $33,196 HOME Entitlement: HOME Previous Year Reallocation: HOME Program Income: Total HOME funds $260,635 $217,680 $198,277 $874,632 $676,592 # Applicant Name Program Name FY 2017 Alocations Community Development Block Grant (CDBG) program total funds available $874,632 Public Service Funds Available: $120,556 1 Community Services Department At Risk Youth After School Teen Program - "Supreme Teens" $ 27,500 2 National City Public Library Literacy Services $ 44,370 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 19,349 4 Community Services Department Tiny Tots $ 29,337 Public Service Total: $ 120,556 Non -Public Services Funds Available: $593,334 5 Housing, Grants, and Asset Management Housing Inspection Program $ 156,447 7 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2016 - 2017 $ 436,887 Non -Public Service Total: $ 593,334 Planning & Administration Funds Available: $160,742 8 Housing, Grants, and Asset Management CDBG Program Administration $ 125,242 9 Housing, Grants, and Asset Management (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 35,500 Planning & Admin Total: $ 160,742 CDBG Total: $ 874,632 HOME Investment Partnerships (HOME) program total funds available $676,592 Project Funds Available: $630,700 10 Housing, Grants, and Asset Management (Sponsoring Springboard CDFI) First -Time Homebuyer Program $ 630,700 Total: $ 630,700 Planning & Administration Funds Available: $45,892 11 Housing, Grants, and Asset Management HOME Program Administration $ 45,892 HOME Total: $ 676,592 2 106 of 133 Attachment No. 3 11.1.4Fogror�s PUBLIC NOTICE CITY OF NATIONAL CITY FINAL PUBLIC HEARING FOR THE AMENDED 2015-2019 CONSOLIDATED PLAN AND 2015-2016 ACTION PLAN AND THE 2016-2017 ACTION PLAN In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit an amended 2015-2019 Five Year Consolidated Plan and 2015-2016 Action Plan and a 2016-2017 Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The amended Consolidated Plan and 2015-2016 Action Plan will outline how the City intends to reprogram funds from the Owner -Occupied Rehabilitation Program to the First -Time Homebuyers Program. For the 2016-2017 Action Plan the City will outline how it will spend an estimated $783,470 in federal Community Development Block Grant (CDBG) and $232,709 in HOME Investment Partnerships (HOME) Program entitlement funds during the fiscal year (FY) . In addition to the funding sources noted above, the City will reprogram $33,196 in program income and $37,726 remaining from previously completed projects for CDBG as well as reprogram $198,277 in HOME program income received and $217,680 remaining from previously completed projects. Notice is hereby given that the City Council of the City of National City will hold the final Public Hearing on Tuesday, May 3, 2016 at 6:00 p.m. The purpose of the Public Hearing is to review written comments received during a 30-day public review period (March 28, 2016 through April 27, 2016) and provide one last opportunity for interested persons and community groups to share their thoughts regarding the needs and priorities identified for the amended Consolidated Plan and 2015-2016 Action Plan and on the funding recommendations of the CDBG and HOME Program activities for FY 2016-2017 Action Plan. The amended Plans and funding recommendations are available for review on the City's website www.nationalcityca.gov. Hardcopies of the Plans and funding recommendation are available at the office of the City Clerk (1243 National City Boulevard, National City, CA 91950) and at the Housing, Grants, and Asset Management Department (140 E. 12 Street Suite B, National City, CA 91950). Public participation is an essential part in the development of the Five -Year Consolidated and Annual Action Plans. Interested persons and community groups are invited to attend and participate at these hearings. The Public Hearings will be held at the City of National City, City Hall Council Chambers, located at 1243 National City Boulevard, National City, CA 91950. For more information regarding this process, please contact the Housing, Grants, and Asset Management Department at (619) 336-4319. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Asistencia en Espanol: Para que le interpreten la informacion en espanol, llame al (619) 336-4391. Leslie Deese, City Manager City of National City April 19, 2016 107 of 133 3 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs The City intends to use CDBG and HOME funds to coordinate programs, services, and projects to create a decent and suitable living environment to benefit low and moderate income households and those with special needs. Use of CDBG and HOME funds will focus on some of most critical needs in National City, based on the following goals and priority needs: Goal: Provide Decent and Affordable Housing • Priority: Conserve and Improve Existing Affordable Housing Assistance to aid in the rehabilitation of single-family and multi -family housing units. Acquisition, with or without rehabilitation of multi -family projects. Conservation of affordable housing at risk of converting to market -rate housing. • Priority: Provide Homeownership Assistance Assistance to low and moderate income households to achieve homeownership. Assistance to developers for the acquisition and re -sale of housing units to low and moderate income homebuyers. • Priority: Assist in the Development of Affordable Housing - Assistance to developers in the development of affordable housing, including acquisition, land assemblage, construction, conversion, purchase of affordability covenants, or other mechanisms. Goal: Promote Equal Housing Opportunity • Priority: Promote Equal Housing Opportunity Promote fair housing services provided by the City's fair housing services provider. Comply with fair housing planning requirements (as identified in the Analysis of Impediments to Fair Housing Choice). Goal: Support Initiatives that Reduce Homelessness • Priority: Support Initiatives that Reduce Homelessness Tenant based rental assistance that targets families at risk of homelessness. - Participate in the San Diego County Regional Task Force on the Homeless (RTFH) to assess needs and coordinate efforts to address needs. Goal: Provide Community Facilities and Infrastructure • Priority: Provide for Community Facilities and Infrastructure Provide for new and improve existing community facilities and infrastructure. These may include, but are not limited to: parks and recreation facilities; fire equipment; facilities prioritized on the City's ADA Transition Plan; community facilities; and public streets, sidewalks, curbs, rights -of -way. - Periodically assess the need for and (when determined to be warranted) pursue Section 108 loans for large-scale public improvement and revitalization projects. 4 108 of 133 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs Goal: Provide Community and Supportive Services • Priority: Provide Community and Supportive Services Provide for a variety of community and supportive services, with special emphasis on crime awareness and prevention programs such as code enforcement, services for the homeless, seniors, at -risk youth, the disabled, and other persons with special needs 5 109 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 110 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the first amendment to the U.S. Department of Housing and Urban Development (HUD) Amended 2015 to 2019 Consolidated Plan for Program Years and 2015-2016 Annual Action Plan and authorizi 110 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving the first amendment to the U.S. Department of Housing and Urban Development (HUD) Amended 2015 to 2019 Consolidated Plan for Program Years and 2015-2016 Annual Action Plan and authorizing the allocation the allocation of 2016-2017 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for the Fiscal Year (FY) 2016-2017 Annual Action Plan. (Housing, Grants, and Asset Management) PREPARED BY: Angelita Marchante, Comm. Dev. Specialist PHONE: (619) 336-4219 EXPLANATION: See attachment number one for explanation. Housing, Grants, & Asset DEPARTMENT: Management Department APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS The City will receive $803,710 in CDBG and $260,635 in HOME Program funds for FY2016-2017. In addition, the City will reprogram $33,196 in program income and $37,726 of CDBG funds from completed projects to FY 2017 Action Plan activities. The City will also reprogram $198,277 in HOME program income received, $217,680 remaining from previously completed projects to FY 2017 Action Plan activities. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Consolidated Plan and Action Plan for the CDBG and HOME funding allocations from the sources identified in the Financial Statement above. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: Explanation Attachment No. 2: FY2016-2017 Action Plan Activities Attachment No. 3: 30 Day Public Comment Period and Final Public Hearing Notice Attachment No. 4: 2015-2019 Consolidated Plan Priorities and Goals 111 of 133 Attachment No. 1 Explanation Second -Year Action Plan for FY 2017 In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Second -Year Action Plan for FY 2016-2017 outlines how the City intends to spend $803,710 in federal Community Development Block Grant (CDBG) and $260,635 in federal HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $33,196 in program income and $37,726 remaining from previously completed projects for CDBG as well as reprogram $198,277 in HOME program income received and $217,680 remaining from previously completed projects. The Final Public Hearing will be conducted at the regularly scheduled City Council meeting on May 3, 2016 to review public comments received during a 30-day public review period from March 28, 2016 through April 27, 2016, on the FY 2016-17 Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Plan and the CDBG and HOME Program activities for FY 2016- 2017. First Amendment to the Five -Year Consolidated Plan and First -Year Action Plan In addition to the adoption of the Annual Action Plan for FY 2017 staff has amended the Consolidated Plan and FY 2016 Action Plan to address changes in the program priorities. The City will reallocation funds from the Owner -Occupied Rehabilitation Program to the First - Time Homebuyer Program due to staff changes that have changed our in-house capacity to manage housing rehabilitation programs and new opportunities to partner with PACE Program providers that now offer favorable financing for rehabilitation. PACE allows a property owner to access capital for energy and water retrofits and repay it as an assessment on their property tax bill. The City will work with PACE providers to promote the rehabilitation and energy efficiency of existing housing. Staff recommends using HOME funds to promote homeownership opportunities through the First -Time Homebuyer Program proposed. The City's current homeownership rate is currently 31.9% while the national homeownership rate is 63.8%. Submission to HUD After all public comments have been considered at the Public Hearing on May 3, 2016, the City Council will adopt Amended 2015-2019 Consolidated Plan and 2015-2016 Action Plan and the 2016-2017 Action Plan. The plans will be submitted to HUD by May 15, 2016. The plans are available for reference at the office of the City Clerk and Housing, Grants, and Asset Management Department office. The document is also made available to the public on the CDBG and HOME web page of the City of National City website at http://www.nationalcityca.gov/cdbg-home. 1 112 of 133 Attachment No. 2 FY 2016-2017 City of National City Community Development Block Grant and HOME Investment Partnerships Programs Action Plan Funding CDBG Entitlement: CDBG Previous Year Reallocation: CDBG Program Income: Total CDBG funds available: $803,710 $37,726 $33,196 HOME Entitlement: HOME Previous Year Reallocation: HOME Program Income: Total HOME funds $260,635 $217,680 $198,277 $874,632 $676,592 # Applicant Name Program Name FY 2017 Alocations Community Development Block Grant (CDBG) program total funds available $874,632 Public Service Funds Available: $120,556 1 Community Services Department At Risk Youth After School Teen Program - "Supreme Teens" $ 27,500 2 National City Public Library Literacy Services $ 44,370 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 19,349 4 Community Services Department Tiny Tots $ 29,337 Public Service Total: $ 120,556 Non -Public Services Funds Available: $593,334 5 Housing, Grants, and Asset Management Housing Inspection Program $ 156,447 7 Fire Department Fire Station 34 Section 108 Loan Payment Fiscal Year 2016 - 2017 $ 436,887 Non -Public Service Total: $ 593,334 Planning & Administration Funds Available: $160,742 8 Housing, Grants, and Asset Management CDBG Program Administration $ 125,242 9 Housing, Grants, and Asset Management (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 35,500 Planning & Admin Total: $ 160,742 CDBG Total: $ 874,632 HOME Investment Partnerships (HOME) program total funds available $676,592 Project Funds Available: $630,700 10 Housing, Grants, and Asset Management (Sponsoring Springboard CDFI) First -Time Homebuyer Program $ 630,700 Total: $ 630,700 Planning & Administration Funds Available: $45,892 11 Housing, Grants, and Asset Management HOME Program Administration $ 45,892 HOME Total: $ 676,592 2 113 of 133 Attachment No. 3 11.1.4Fogror�s PUBLIC NOTICE CITY OF NATIONAL CITY FINAL PUBLIC HEARING FOR THE AMENDED 2015-2019 CONSOLIDATED PLAN AND 2015-2016 ACTION PLAN AND THE 2016-2017 ACTION PLAN In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit an amended 2015-2019 Five Year Consolidated Plan and 2015-2016 Action Plan and a 2016-2017 Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The amended Consolidated Plan and 2015-2016 Action Plan will outline how the City intends to reprogram funds from the Owner -Occupied Rehabilitation Program to the First -Time Homebuyers Program. For the 2016-2017 Action Plan the City will outline how it will spend an estimated $783,470 in federal Community Development Block Grant (CDBG) and $232,709 in HOME Investment Partnerships (HOME) Program entitlement funds during the fiscal year (FY) . In addition to the funding sources noted above, the City will reprogram $33,196 in program income and $37,726 remaining from previously completed projects for CDBG as well as reprogram $198,277 in HOME program income received and $217,680 remaining from previously completed projects. Notice is hereby given that the City Council of the City of National City will hold the final Public Hearing on Tuesday, May 3, 2016 at 6:00 p.m. The purpose of the Public Hearing is to review written comments received during a 30-day public review period (March 28, 2016 through April 27, 2016) and provide one last opportunity for interested persons and community groups to share their thoughts regarding the needs and priorities identified for the amended Consolidated Plan and 2015-2016 Action Plan and on the funding recommendations of the CDBG and HOME Program activities for FY 2016-2017 Action Plan. The amended Plans and funding recommendations are available for review on the City's website www.nationalcityca.gov. Hardcopies of the Plans and funding recommendation are available at the office of the City Clerk (1243 National City Boulevard, National City, CA 91950) and at the Housing, Grants, and Asset Management Department (140 E. 12 Street Suite B, National City, CA 91950). Public participation is an essential part in the development of the Five -Year Consolidated and Annual Action Plans. Interested persons and community groups are invited to attend and participate at these hearings. The Public Hearings will be held at the City of National City, City Hall Council Chambers, located at 1243 National City Boulevard, National City, CA 91950. For more information regarding this process, please contact the Housing, Grants, and Asset Management Department at (619) 336-4319. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Asistencia en Espanol: Para que le interpreten la informacion en espanol, llame al (619) 336-4391. Leslie Deese, City Manager City of National City April 19, 2016 114 of 133 3 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs The City intends to use CDBG and HOME funds to coordinate programs, services, and projects to create a decent and suitable living environment to benefit low and moderate income households and those with special needs. Use of CDBG and HOME funds will focus on some of most critical needs in National City, based on the following goals and priority needs: Goal: Provide Decent and Affordable Housing • Priority: Conserve and Improve Existing Affordable Housing Assistance to aid in the rehabilitation of single-family and multi -family housing units. Acquisition, with or without rehabilitation of multi -family projects. Conservation of affordable housing at risk of converting to market -rate housing. • Priority: Provide Homeownership Assistance Assistance to low and moderate income households to achieve homeownership. Assistance to developers for the acquisition and re -sale of housing units to low and moderate income homebuyers. • Priority: Assist in the Development of Affordable Housing - Assistance to developers in the development of affordable housing, including acquisition, land assemblage, construction, conversion, purchase of affordability covenants, or other mechanisms. Goal: Promote Equal Housing Opportunity • Priority: Promote Equal Housing Opportunity Promote fair housing services provided by the City's fair housing services provider. Comply with fair housing planning requirements (as identified in the Analysis of Impediments to Fair Housing Choice). Goal: Support Initiatives that Reduce Homelessness • Priority: Support Initiatives that Reduce Homelessness Tenant based rental assistance that targets families at risk of homelessness. - Participate in the San Diego County Regional Task Force on the Homeless (RTFH) to assess needs and coordinate efforts to address needs. Goal: Provide Community Facilities and Infrastructure • Priority: Provide for Community Facilities and Infrastructure Provide for new and improve existing community facilities and infrastructure. These may include, but are not limited to: parks and recreation facilities; fire equipment; facilities prioritized on the City's ADA Transition Plan; community facilities; and public streets, sidewalks, curbs, rights -of -way. - Periodically assess the need for and (when determined to be warranted) pursue Section 108 loans for large-scale public improvement and revitalization projects. 4 115 of 133 Attachment No. 4 Consolidated Plan PY2015-2019 Goals and Priorities U.S. Department of Housing & Urban Development Community Development Block Grant and HOME Investment Partnership Programs Goal: Provide Community and Supportive Services • Priority: Provide Community and Supportive Services Provide for a variety of community and supportive services, with special emphasis on crime awareness and prevention programs such as code enforcement, services for the homeless, seniors, at -risk youth, the disabled, and other persons with special needs 5 116 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 117 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary School on June 4, 2016 from 8 a.m. to 12 p.m. with no waiver of fees. (Neighborhood Services) 117 of 133 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 3, 2016 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary School on June 4, 2016 from 8 a.m. to 12 p.m. with no waiver of fees. PREPARED BY° Dionisia Trejo PHONE '(619) 336-4255 EXPLANATION: This is a request from Las Palmas Elementary School to conduct a 5K and 1 Mile Walkthrough designated City streets on June 4, 2016 from 8 a.m. to 12 p.m. DEPARTMENT: Neighbgi`hogd cervices Department APPROVED BY: The purpose of this event is to encourage and promote healthy living in our community. This event invites students, parents, and community members to run a 5K or walk 1 mile. The fee to participate in the 5K is $10, which includes a race shirt. All proceeds made from the race will go towards funding Las Palmas Elementary School running club, educational fieldtrips, and transportation for 6th grade camp. Event course is mapped and listed with no street closures as runners and walkers will be using public sidewalks. Security will be provided by volunteers and the venue staff will assist with first aid and water stations. Note: This applicant was approved in 2015 with no waiver of fees. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments, plus $93.16 for Public Works. Total fees: $330.16 pNVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. BOARD / COMMISSION RECOMMENDATION. IN/A, ATTACHMENTS: 4pplication for a Temporary Use Permit with recommended approvals and conditions of approval. 118 of 133 lype of Event: um Public Concert Fair Festival Parade Demonstration �Ciircus D Motion Picture Grand Opening [Other 5K Event Title: Las Palmas 5K and 1 Mile Walk Event Location: Las Palmas Elementary School Event Date(s): From 6/4/16 to 6/4/16 Actual Event Hours: 8 AM to 12 PM RECEIVED MAR b 2016 Navaborneocs Sievere5 rI Cr cif f ICey Hcommunity event Block Party Total Anticipated Attendance: 350 ( 350 Participants 1°° Spectators) Setup/assembly/construction Date: 6/4/16 Start time: 6 AM Please describe the scope of your setup/assembly work (specific details): The team will set up route and water stations by 7:30 am. Dismantle Date: 6/4/16 Completion Time: 1 PM List any street(s) requiring closure as a result of this event. include street name(s), day and time of closing and day and time of reopening. No street will need to be closed. Sponsoring Organization: Las Palmas Elementary School Chief Officer of Organization (Name) Steven Sanchez (Principal) Applicant (Name): Ashley Trzcinski Address: 1900 E. 1Bth St, National City, Ca, 91 Daytime Phone: 619-336-8551 Evening Phone: 949-636-7958 Fax: 619-336-8555 E_Mail: Steve.Sanchez@national.k12.ca.us Contact Person "on site" day of the event: Ashley Trzcinski Cellular: 949'6364955 NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS 119 of 133 !EgsSI G Is your organization a "Tax Exempt, nonprofit" organization? ❑✓ YESn NO Are admission, entry, vendor or participant fees required? L✓ YES ✓ZNO If YES, please explain the purpose and provide amount(s): The 5K serves as a fundraiser. Donations will be accepted for the event. Recommended $10 donation per person. $3000 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 1000 Estimated Expenses for this event. $ 2000 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. A detailed course map is attached. The run/walk promotes healthy living and fitness for members in our community. The start and finish lines will be on the Las Palmas Campus and the majority of the run will be held on sidewalks throughout the Las Palmas neighborhood. DYES ZNO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: N/A r'ESINO Does the event involve the sale or use of alcoholic beverages? ❑YESINO Will items or services be sold at the event? If yes, please describe: 120 of 133 jYES❑.NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. ❑✓ YES❑ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. ❑YES ✓❑NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit Is required for tents or canopies. YESQNO Will the event involve the use of the C or your stage or PA system? SPECIFY: In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. Food Concession and/or Food Preparation areas. Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): ❑ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) Tables # and Chairs # 30 Fencing, barriers and/or barricades Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) Booths, exhibits, displays or enclosures Scaffolding, bleachers, platforms, stages, grandstands or related structures Vehicles and/or trailers Other related event components not covered above Trash containers and dumpsters ffeM s (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 8 Trash containers with lids: e Describe your plan for clean-up and removal of waste and garbage during and after the event: There will be a custodial staff and a team of volunteers who will help with disposing garbage cans as well as removing all cones and signs from the course. 121 of 133 Please describe your procedures for both Crowd Control and Internal Security: We will have preregistration and designated areas for all participants and volunteers. We anticipate a minimum of 70 volunteers. nYESIlNO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: ❑YESINO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. Our school nurse will have a First Aid booth for the duration of the event. She will supply extra water bottles, bandaids, etc. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Our school is compliant with all ADA requirements to provide access for people with disabilities. Please provide a detailed description of your PARKING plan: The venue has plenty available parking Please describe your plan for DISABLED PARKING: There are handicap parking spots (ADA) designated on the Las Palmas School campus. Please describe your plans to notify all residents, businesses and churches impacted by the event: Fliers will be placed in mail boxes a week before the race to ensure neighbors know about the race. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. 122 of 133 jYES❑NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 0 Number of Bands: 0 Type of Music: Family music; sound system/MIC ❑✓ YESnNO Will sound amplification be used? :if YES, please indicate: Start time: 8 AM Finish Time 12 PM ❑ YESQ NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: AM Finish Time AM Please describe the sound equipment that will be used for your event: nYES® NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: ❑✓ YES❑NO Any signs, banners, decorations, special lighting? If YES, please describe: We will have a special finish line banner, and signs of encouragement along the course as well as signs around the campus for directional purposes. 123 of 133 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. organization Las Palmas Elementary School Person in Charge of Activity Steven Sanchez Address 1900 E. 18th St, National City, CA, 91950 Telephone 619-336-8551 Date(s) of Use 614116 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant Official Title Date SEevew Sa.rcckez, Las Palmas Principal For Office Use Only Certificate of Insurance Approved Date 124 of 133 LAS PALMAS 5K RUN AND 1 MILE WALK VOLUNTEERS The start of the race will be at the corner of 20th Street and Newell Street. This is located at the southeast corner of the school's campus on the sidewalk area. The walk/race will take the path for the 3/ of a mite before they go into separate directions. The walk/race will start as follows 1.3 mile walk: North on Newell St. (1)- Volunteer #1 East on E.18th St. (1)- Volunteer #2 South on Grove St. (1)- Volunteer 20TH and Grove St. -SIGN ONLY DIRECTING RUNNERS TO CONTINUE STRAIGHT- Volunteer #3 22"d and Grove St. (1)—SIGN AND FLAGS DIRECTING THE RUN- Volunteer #4 East on 24th St. (2)- VEHICLE PARKED ON THE WEST CURBLINE, ALLOWING RUNNERS TO GO IN FRONT OF THE PARKED CAR ALONG THE TURN.- 1 Cross guard 1 Volunteer. Chalk and cones to direct. #5 South on Prospect St. (2)- Volunteers. A second volunteer positioned at the start of the bridge. #6/7 North on Newell St. (2)- SIGNS TO DIRECT THE 5K AND 1 MILE WALK- Cross guard and volunteer. #8 Via Las Palmas (1)- Volunteer. #9 Via Las Palmas 2nd entrance (1)- Volunteer #10 E. 22nd Street (1)- Volunteer #11 E. 20th Street (1)- Volunteer Walk to the finish line for the mile walk. 5k run/walk (2.95 miles): North on Newell St. Easton E. 18th St. South on Grove St. Easton 24th St. South on Prospect St. Prospect converts into Grove St. #12 Grove St. and Rae Place (1)-Cross guard #13 Grove St. and Lincoln Ct. (1)- Cross guard #14 2900 Grove St. (2)- VEHICLE PARKED ON THE NORTH CURBLINE, ALLOWING RUNNERS TO GO IN FRONT OF PARKED CAR. — Cross guard and Volunteer #15 West on Sweetwater Rd. (3) WATER STATION AT NC GOLF COURSE-(2)Volunteer at both entrances to the golf course parking lot. #16 30TH and "N" Ave. (1)-Volunteer #17 30T" and "M" Ave. (1) Volunteer #18 30th and "L" Ave. (1) Volunteer North on "L" Ave. (1) Volunteer Alley way in the 2900 block of "L" Avenue (1) Volunteer #19 "L" Ave. and 28`n St. (1)- Cross guard #20 "L" Ave. and Virginia St. (1)- Cross guard #21 East on 26th St. (1) SIGN- Volunteer North on "N" Avenue (3) WATER STATION AT OLIVEWOOD GARDENS -Volunteer #22 "N" Ave. and 24th St. (2)- Cross guard —(1) Volunteer #23 Easton 22nd St. (2) —using the north sidewalk- Cross guard #24 22nd Street and "O" Ave. (1) —Cross guard #25 North on Palm Ave.(2)- SIGNS AND 1 Cross guard and (1) volunteer DIRECTING THE RUN INTO BUTTERFLY PARK #26 EXITING BUTTERLYTO CONTINUE NORTH ON PALM AVE. (1)- Volunteer #27 East on 18th St.(2)- Volunteers- one for each parking lot entrance South on Newell St.(1)-Volunteers To the finish line '3)- Volunteers 37 Volunteers 11 Crossing guards 48 total volunteers (projected) ***ALL VOLUNTEERS PLEASE READ*** • Volunteers on course pick-up traffic vests at volunteer sign in table. • Don't leave your station on the course until the cone truck comes by to release you. • Turn in your equipment and sign out in the cafeteria. Food will be provided. Contact Information *In case of emergency call 9-1-1* General Questions: Ashley Trzcinski (Teacher) (949) 636-7958 Site -Based Questions: Steven Sanchez (Principal) (619) 823-2526 or On Campus Nurse: stationed by the finishline Carla Macias (619) 808-5054 125 of 133 Updated 6-2-15 8pm „0. Las Palmas 5K Run & I'. Mile Walk Fundraiser sit 6-1141' cos 260‘-tit ei V 944 4 Te. ct3 Ala lb ft ' Rio Sweeter laza Aia ing Center 'A 4 t• S Navy Federal ar 0 Credit Union 0 rtii • Sweetwater Town ZPII Country *lc Volunteers lip. Cross Guards* Walkie Talkies di --140 Las Palmas Park Via Las Palmas St National City GolfiCourse l'J st Aid 1 led AkAir Ailey 7.,” f* -4-Wr soot 1 mile walk MyT ruull"Wre fw Les6k run -0 .3 3 e, ater Rt Denrpia 126 of 133 2-15 8pm ACQRDTM CER ICATE OF LIABILITY INSURANCE DATE(NIM1DDITYYY) 03/18/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the poiicy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on thls certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: eRy Green eSportsinsurance 3100 Five Forks Trickum Rd Lilbum GeorgiaE-MAIL 30047 PHONE: tart. No..Ex. 800-550-5029 FAX (A/C, No): I 678-205-8041 �1DDRES5: info@esportsinsurance.com ENSURER(S)AFFORDING COVERAGE NAIC # ENSURER A: ,Nationwide Mutual Insurance Company 123787 INSURED INSURER B: Las Palmas School DBA: National School District 1900 E. 18th National Cay, CA 91950 A Mer::ber of the Sports. Leisure & Entertainment RPG& Entertainment RPG INSURERC: INSURER D: dNSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: W00788047 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.' NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER MD POLICY NUMBER POLICY EFF (MMNDIYY) POLICY EXP (MIAIDDIYY) LIMITS A X COMMERCIAL GENERAL LIABIUTY X 6BRPG0000005878100 06/04/2016 06/05/2016 EACH OCCURRENCE $1,000,00( CLAIMS MADE X OCCUR 12:01 AM EDT 12:01 AM DAMAGE RENTED PREMISES (Ea occurrence) $300,000 MED EXP (Any one person) $5,000 PERSONAL 8 ADV INJURY $1,000,000 GEN'L AGGREGATE LIMITAPPLIES PER: GENERAL AGGREGATE $5,000,000 LILY IP°OTHER JECT RO- LOC PRODUCTS-COMP/OP AGG $1,000,000 PROFESSIONAL LIABILITY .. LEGAL LIAB TO PARTICIPANTS $1,000,000 Al1TOMOBIL1c LIABILITY COMBINED SINGLE LIMIT (Ea Accident) ANY AUTO BODILY INJURY (Per person) — ALL OWNED AUTOS AUTOS SCHEDULED BODILY INJURY (Per accident) _AUTOS HIRED AUTOS NON -OWNED PROPERTY DAMAGE (Per accident) Not provided while In Newell UMBRELLA LIAB OCCUR EACH OCCURRENCE i EXCESS LIAB CLAIMS -MADE AGGREGATE DED 'RETENTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N PER STATUTE OTHER ANY PROPRIETORSHIP/PARTNER/ EXECUTIVE OFFICER/MEMBER E.L EACH ACCIDENT EXCLUDED? N / A E.L. DISEASE - EA EMPLOYEE {Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT A MEDICAL PAYMENTS FOR PARTICIPANTS 6BRPG0000005878100 06/04/2016 06/05/2016 PRIMARY MEDICAL 12:01 AM EDT 12:01 AM EXCESS MEDICAL $25,000 DDtitILI9ifON OF bPERATIONB I LOCATIONS 1 VEHICLES (ACbRD : Legal Liability to Participants (LLP) Unlit is a per occurrence Event Name: Las Palmas 5k and 1 mile walk Type of Event: Event Date (including ancillary events and set-up/tear-down): 18th st, National City The certificate holder is added as an additional insured, 1, A 111onal Remarks Schedule, may be attached If more specs hi required) limit. Walk and Run Distance:5K 6/4/2016 to 6/4/2016 Number of Participants: 350 Event Location: Las Palmas School , 1900 E. but only for liability caused, in whole or in part, by the acts or omissions of the named insured. CERTIFICATE HOLDER CANCELLATION City of National City and Its officials, employees, agents, and volunteers 1243 National City Blvd. National City, CA 91950 (Owner/Lessor of Premises) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 4-4 Coverage is only extended to U.S. events and activities. " NOTICE TO TEXAS INSUREDS: The Insurer for the purchasing group may not be subject to all the insurance laws and regulations of the State of Texas ACORD 25 (2014101) The ACORD name and logo are register- • • - a - D ®19138-2014 ACORD CORPORATION. All rights reserved. 127 of 133 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Las Palmas Elementary School EVENT: Las Palmas 5k Run/Walk DATE OF EVENT: June 4, 2016 TIME OF EVENT: 8 a.m. to 12 p.m. APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x COMMUNITY SERVICES YES [ ] NO [ ] SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Engineering Applicant shall fill out the Pre -Event Storm Water Compliance Checklist prior to date of event and submit the completed form. The Parks Division will fill out the post event form, and not the applicant. PUBLIC WORKS (619)366-4580 Parks Division 1. 2 hours for final Storm Water Compliance Inspection for Special Event Report and litter clean up. Overtime rate at $46.58 per hour ($93.16). CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. 128 of 133 RISK MANAGER (619)336-4370 • The applicant provided a valid copy of the insurance certificate wherein the City of National City, its officials, agents and employees are named as an additional insured by way of an endorsement. • The insurance policy provides a hold harmless and indemnification agreement which has a combined single limit of no less than $1 ,000,000.00 (ONE MILLION DOLLARS) that covers the date of the event. • The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company is a Califomia admitted company. • The Certificate Holder reflects: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950-4397 • Name, address and contact information for the broker providing this insurance policy was provided. FIRE NO FEE OR INSPECTION FOR THIS EVENT Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to any Fire Department connections for hydrants, fire sprinkler systems, standpipes, etc. 2) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 3) Vehicles in roadway are to move. immediately to the right upon approach of emergency vehicle(s) FINANCE No Business License is required for the event. POLICE The National School District / Las Palmas Principal is the sponsor organization and they are not requesting to close any streets for the run and are not requesting police officers to assist with traffic safety for the event. Applicant will provide their own crossing guards. The Police do not have any stipulations provided the stated conditions of the event. Patrol will be notified of the event and asked to extra patrol as available. 129 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 130 The following page(s) contain the backup material for Agenda Item: Update on New Storm Water Permit Requirements for Development (Engineering/Public Works) 130 of 133 Item 5/3/2016 UPDATE ON STORM WATER PERMIT REQUIREMENTS FOR DEVELOPMENT (ENGINEERING/PUBLIC WORKS) 131 of 133 CC/CDC-HA Agenda 5/3/2016 — Page 132 The following page(s) contain the backup material for Agenda Item: Update on Highway Ramp & Local Road "Adopt a Road" Program (Engineering/Public Works) 132 of 133 Item 5/3/2016 UPDATE ON HIGHWAY RAMP & LOCAL ROAD "ADOPT A ROAD" PROGRAM (ENGINEERING/PUBLIC WORKS) 133 of 133