HomeMy WebLinkAboutDraft Agenda Packet Document CC 05-17-16AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/
COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF
THE CITY OF NATIONAL CITY
CALIFORNIA
NATIONAL CI S
INCORPORATED
RON MORRISON
Mayor
JERRY CANO
Vice Mayor
ALBERT MENDIVIL
Councilmember
MONA RIOS
Councilmember
ALEJANDRA SOTELO-SOLIS
Councilmember
1243 National City Blvd.
National City
619-336-4240
Meeting agendas and
minutes available on web
WWW.NATIONALCITYCA. GOV
COUNCIL CHAMBERS
CIVIC CENTER
1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CALIFORNIA
TUESDAY, MAY 17, 2016 - 6:00 PM
ORDER OF BUSINESS: Public sessions of all Regular Meetings of the
City Council / Community Development Commission - Housing
Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on
the first and third Tuesday of each month. Public Hearings begin at
6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m.
or such other time as noted. If a workshop is scheduled, the subject
and time of the workshop will appear on the agenda. The Mayor and
Council members also sit as the Chairperson and Members of the
Board of the Community Development Commission (CDC).
REPORTS: All open session agenda items and reports as well as all
documents and writings distributed to the Elected Body less than 72
hours prior to the meeting, are available for review at the entry to the
Council Chambers. Regular Meetings of the Elected Body are webcast
and archived on the City's website www.nationalcityca.gov.
PUBLIC COMMENTS: Prior to the Business portion of the agenda, the
Elected Body will receive public comments regarding any matters
within the jurisdiction of the City and/or the Community Development
Commission. Members of the public may also address any item on the
agenda at the time the item is considered by the Elected Body.
Persons who wish to address the Elected Body are requested to fill out
a "Request to Speak" form available at the entrance to the City Council
Chambers, and turn in the completed form to the City Clerk. The Mayor
or Chairperson will separately call for testimony of those persons who
have turned in a "Request to Speak" form. If you wish to speak, please
step to the podium at the appropriate time and state your name and
address (optional) for the record. The time limit established for public
testimony is three minutes per speaker unless a different time limit is
announced. Speakers are encouraged to be brief. The Mayor or
Chairperson may limit the length of comments due to the number of
persons wishing to speak or if comments become repetitious or
irrelevant.
WRITTEN AGENDA: With limited exceptions, the Elected Body may
take action only upon items appearing on the written agenda. Items
not appearing on the agenda must be brought back on a subsequent
agenda unless they are of a demonstrated emergency or urgent
nature, and the need to take action on such items arose after the
agenda was posted.
CONSENT CALENDAR: Consent calendar items involve matters
which are of a routine or noncontroversial nature. All consent items are
adopted by approval of a single motion by the City Council. Prior to
such approval, any item may be removed from the consent portion of
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the agenda and separately considered, upon request of a
Councilmember, a staff member, or a member of the public.
Upon request, this agenda can be made available in appropriate alternative formats to persons with a
disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at
(619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior
to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available
in the lobby at the beginning of the meeting.
Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos
estan disponibles en el pasillo al principio de la junta.
COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY
COUNCIL MEETINGS.
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OPEN TO THE PUBLIC
A. CITY COUNCIL
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG
PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT)
PROCLAMATIONS
AWARDS AND RECOGNITIONS
PRESENTATIONS
1. 2015 Community Emergency Response Team (CERT) Academy
Graduates Presentation (Fire)
INTERVIEWS / APPOINTMENTS
CONSENT CALENDAR
2. Motion of the City Council of the City of National City approving the
waiving of the reading of the text of the Ordinances considered at this
meeting and providing that such Ordinances shall be introduced and/or
adopted after a reading of the title only. (City Clerk)
3. Approval of the Minutes of the Regular Meeting of the City Council and
Community Development Commission - Housing Authority of the City of
National City of . (City Clerk)
4. Resolution of the City Council of the City of National City authorizing the
filing of an application for the Beverage Container Recycling City/County
Payment Program through the Department of Resources Recycling and
Recovery (CalRecycle). (Engineering/Public Works)
5. Resolution of the City Council of the City of National City: 1) accepting the
work of LB Civil Construction for the "A" Avenue Green Street
Improvement Project, CIP No. 14-05, 2) approving the final contract
amount of $3,254,482.21, 3) authorizing release of retention in the amount
of $23,002.36, and 4) authorizing the Mayor to sign the Notice of
Completion for the Project. (Engineering/Public Works)
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6. Resolution of the City Council of the City of National City: 1) accepting the
work of New Century Construction, Inc. for the D Avenue and E. 12th
Street Roundabout Project, CIP No. 15-02, 2) approving the final contract
amount of $1,633,346.33, 3) authorizing release of retention in the amount
of $81,667.30, and 4) authorizing the Mayor to sign the Notice of
Completion for the project. (Engineering/Public Works)
7 Resolution of the City Council of the City of National City: 1) accepting the
work of PAL General Engineering, Inc. for the 8th Street Smart Growth
Revitalization Project, CIP No. 12-13, 2) approving the final contract
amount of $4,830,889.17, 3) authorizing release of retention in the amount
of $91,544.52, and 4) ratifying the filing of a Notice of Completion for the
project. (Engineering/Public Works)
8. Resolution of the City Council of the City of National City: 1) accepting the
work of Portillo Concrete, Inc. for the Highland Avenue Safety
Enhancements Project, CIP No. 13-07, 2) approving the final contract
amount of $1,341,109.29, 3) authorizing release of retention in the amount
of $67,055.46, and 4) authorizing the Mayor to sign the Notice of
Completion for the Project. (Engineering/Public Works)
9. Warrant Register #41 for the period of 04/06/16
amount of $2,300,911.43. (Finance)
10. Warrant Register #42 for the period of 04/13/16
amount of $911,053.17. (Finance)
PUBLIC HEARINGS
ORDINANCES FOR INTRODUCTION
ORDINANCES FOR ADOPTION
NON CONSENT RESOLUTIONS
through 04/12/16 in the
through 04/19/16 in the
11. Resolution of the City of National City accepting the transfer of real
properties from the Successor Agency to the Community Development
Commission as the National City Redevelopment Agency to be retained
by the City of National City for governmental use and future development
pursuant to Health and Safety Code Section 34188. (Housing, Grants, and
Asset Management)
NEW BUSINESS
12. Notice of Decision — Planning Commission approval of a Conditional Use
Permit for outdoor storage at ABC Supply, Inc. located at 2840
Transportation Avenue. (Applicant: Rebecca Barnes) (Case File 2016-06
CUP) (Planning)
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13. Notice of Decision — Planning Commission approval of a Conditional Use
Permit for motor vehicle storage at 100 East 18th Street. (Applicant: Dan
Levine) (Case File 2016-09 CUP) (Planning)
14. Authorizing the issuance of a Request for Proposals (RFP) for Towing and
Impound Services, for the City of National City Police Department.
(Finance/Purchasing)
B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY
PUBLIC HEARINGS- HOUSING AUTHORITY
CONSENT RESOLUTIONS- HOUSING AUTHORITY
NON CONSENT RESOLUTIONS- HOUSING AUTHORITY
NEW BUSINESS- HOUSING AUTHORITY
C. REPORTS
STAFF REPORTS
MAYOR AND CITY COUNCIL
CLOSED SESSION REPORT
ADJOURNMENT
Regular Meeting of the City Council and Community Development
Commission - Housing Authority of the City of National City - Tuesday -
June 7, 2016 - 6:00 p.m. - Council Chambers - National City, California.
CITY COUNCIL SUMMER LEGISLATIVE RECESS
July 5, 2016 - City Council Meeting - Suspended
July 19, 2016 - City Council Meeting - Suspended
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The following page(s) contain the backup material for Agenda Item: 2015 Community
Emergency Response Team (CERT) Academy Graduates Presentation (Fire)
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ITEM NO.
5/17/2016
2015 COMMUNITY EMERGENCY RESPONSE TEAM (CERT) ACADEMY GRADUATES
PRESENTATION
NATIONAL CITY FIRE DEPARTMENT
(FIRE)
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The following page(s) contain the backup material for Agenda Item: Motion of the City
Council of the City of National City approving the waiving of the reading of the text of
the Ordinances considered at this meeting and providing that such Ordinances shall be
introduced and/or adopted after a reading of the title only. (City Clerk)
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ITEM #
5-17-16
MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY
APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE
ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING
THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR
ADOPTED AFTER A READING OF THE TITLE ONLY.
(CITY CLERK)
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The following page(s) contain the backup material for Agenda Item: Resolution of the
City Council of the City of National City authorizing the filing of an application for the
Beverage Container Recycling City/County Payment Program through the Department of
Resources Recycling and Recovery (CalRecycle). (Engineering/Pub
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CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO. I
ITEM TITLE.
(Resolution of the City Council of the City of National City authorizing the filing of an application for the Beverage
Container Recycling City/County Payment Program through the Department of Resources Recycling and
Recovery (CalRecycle).
PREPARED BY: Stephen Manganiello
PHONE: 1336-43821
XPLANATION:
[Please see attached. !
DEPARTMENT: ngine ring/Public Works
APPROVED BY:
FINANCIAL STATF!!IPF APPROVED: ' ) Finance
ACCOUNT NO. APPROVED: MIS
Revenue Account No. 172-00000-3463 - $15,000
Expenditure Account No. 172-416-225-355-9070 (Minor Equipment — Less than $5,000) $10,000
Expenditure Account No. 172-416-225.399-9070 (Materials & Supplies) - $5,000
Appropriations have been requested for FY17
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
STAFF RECOMMENDATION:
!Adopt the Resolution.
FINAL ADOPTION:
BOARD / COMMISSION RECOMMENDATION:
[N/P
ATTACHMEN i b:
1. Explanation
2. Resolution
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Explanation
Staff is requesting authorization to file an application for the Beverage Container
Recycling City/County Payment Program with the Department of Resources of
Recycling and Recovery (CalRecycle). CalRecycle' s Beverage Container Recycling
Payment Program is distributing up to $10,500,000 for FY2015-16 to eligible California
cities and counties specifically for beverage container recycling and litter cleanup
activities. The goal is to reach and maintain an 80 percent recycling rate for all
California Refund Value beverage containers- aluminum, glass, plastic, and bi-metal.
Projects implemented by cities and counties will assist in reaching and maintaining this
goal,
V
Eligible applicants include cities, counties, or cities and counties in California, as
identified by the California Department of Finance, unless otherwise determined by
CalRecycle. Each city is eligible to receive $5,000 or an amount calculated by
CalRecycle, on a per capita basis, whichever is greater. Also, additional funds are
available based upon the population as of January 1, 2015, in the incorporated areas of
a city, and any redistributed funds from jurisdictions that opt out of the program. Last
year, the City of National City received $15,859 for FY2014-15.
The City of National City has received funds from this program since FY 2005-06 and
are utilizing these funds to implement such projects as Beverage Recycling Containers
at Paradise Creek Educational Park and Kimball Park, clean-up events, and educational
materials.
In FY2015-16, the City will be applying for funds to purchase and install more Beverage
Recycling Containers in our parks, as well as purchase totes specifically designed to
educate about beverage container recycling.
As a result of audit finds and an approved Corrective Action Plan by the California State
Auditor, CalRecycle is implementing changes to the Program starting with FY 2015-
2016. Eligible applicants must submit a completed Funding Request and upload an
electronic (scanned) version of the signed Funding Request Certification document, and
submit a council approved resolution by the Funding Request due date of June 1,
2016.
Council Resolution is required to authorize the City of National City to submit an
application and authorize the City Manager as the signature authority to accept the
funds and terms of the Payment Program.
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The following page(s) contain the backup material for Agenda Item: Resolution of the
City Council of the City of National City: 1) accepting the work of LB Civil Construction
for the "A" Avenue Green Street Improvement Project, CIP No. 14-05, 2) approving the
final contract amount of $3,254,482.21, 3) authorizing release
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CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work of LB Civil
Construction for the "A" Avenue Green Street Improvement Project, CIP No. 14-05, 2) approving the
final contract amount of $3,254,482.21, 3) authorizing release of retention in the amount of
$23,002.36, and 4) authorizing the Mayor to sign the Notice of Completion for the Project.
PREPARED BY: Jose Lopez, Civil Engineering Tech.
PHONE: 619-336-4312
EXPLANATION
See attached.
DEPARTMEN1. engineering & Public Works
APPROVED BY:
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
Financial Statement will be submitted 5/5/2016
ENVIRONMENTAL REVIEW
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1 Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
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EXPLANATION
The "A" Avenue Green Street Improvement Project, CIP No. 14-05, implemented Low -
Impact Development (LID) infiltration measures along portions of "A" Avenue between
8th Street and Kimball Park to improve water quality of urban runoff entering the storm
drain system which discharges downstream into Paradise Creek at Kimball Park. The
project also constructed pedestrian enhancements along the corridor and through the
park, including a new plaza and gateway adjacent to the public library.
The primary objectives of the project were as follows:
1) Create a "Green Street" that implements Low -Impact Development (LID)
infiltration measures to improve water quality of urban runoff entering the storm
drain system which discharges downstream into Paradise Creek at Kimball Park.
2) Create a safe, environmentally friendly walking path along "A" Avenue to connect
Historic Brick Row, Morgan Square and the 8th Street Revitalization District to
City Hall, National City Public Library and Kimball Park.
3) Provide educational opportunities through implementation of interpretative
signage and creek-themed art.
The scope of work for the construction contract also included street light painting and
refurbishment along "A" Avenue, and various facility upgrades for the relocation of City
Public Works. The contract was funded in large part through a Proposition 84 Storm
Water Grant from the State of California and a SANDAG Smart Growth Incentive
Program Grant.
On December 5, 2014, a new bid solicitation was advertised in local newspapers and
posted on the City's website.
On January 6, 2015, five (5) sealed bid were received by the 10:00 AM deadline,
opened and publically disclosed. LB Civil Construction was the apparent !ow bidder with
a total bid amount of $2,841,105. Upon review of all documents submitted and
reference checks, LB Civil Construction's bid was responsive, and they were re the
lowest responsible bidder qualified to perform the work as described in the project
specifications.
On January 20, 2015, the City Council adopted Resolution No. 2015-06 awarding the
contract to LB Civil Construction in the amount of $2,841,105 and authorized a 15%
contingency in the amount of $426,165.75 for any unforeseen changes.
The Notice to Proceed with construction was issued on January 28, 2015, with a
construction start date of February 17, 2015.
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The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $279,776.56, and
line item adjustments increased the contract by $133,600.65, for a net increase of
$413,377.21 to the contract. This results in a 14.5% contract increase for a final
contract balance of $3,254,482.21.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of LB Civil Construction for the "A" Avenue Green Street
Improvement Project, CIP No. 14-05, 2) approve the final contract amount of
$3,254,482.21, 3) authorize the release of retention in the amount of $23,002.36, and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
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RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on April 16, 2016 of the A Ave. Green Street
Improvements Project, CIP No. 14-05
Work of improvement or portion of work of improvement under construction or alteration.
Along A Ave. from 8th St. to 15th St, portions of Plaza Blvd. from A Ave. to
Coolidge, 4th and Palm Ave., Wilson and 18th and Wilson and 22nd in National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
LB Civil Construction
Name of Original Contractor
The following work and material were supplied:
Labor provided: general laborer. Materials: concrete, masonry, asphalt, irrigation, landscaping,
street lighting, signing, striping and pedestrian traffic signal equipment. Equipment:
demolition, grading, paving and excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: April 16, 2016;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on April 16, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR Noc 14-U5
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FINAL CONTRACT BALANCE
DATE: April 15, 2016
PROJECT: A Avenue Green Street Improvements
FY 14-15
CIP No. 14-05
TO:
LB Civil Construction
11585 Sorrento Valley Rd., Suite 104
San Diego, CA 92121
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
LANDSCAPE MAINTENANCE PERIOD:
DESCRIPTION:
$2,841,105.00
February 17, 2015
April 15, 2016
145 Working Days
25 Working Days
170 Working Days
120 Calendar Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1 added bark mulch at the Wilson yard to comply with BMP requirements.
Approximately 3" of existing soil was removed between the new and existing concrete
improvements replaced with filter fabric and bark mulch. This work was performed at an agreed
upon lump sum price. This Change Order total amount was $ 2,287.66.
Change Order #2 directed the contractor to install a single head light pole due to a discrepancy of
project pay quantities. This work was performed at an agreed upon lump sum price. This Change
Order total amount was $ 8,904.00.
Change Order #3 directed the contractor to remove and replace an existing street light foundation
at the northwest corner of A Ave. and Plaza Blvd. in conflict with a new catch basin to be
constructed. This work was performed at an agreed upon lump sum price. This Change Order total
amount was
$ 1;300.00.
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FINAL CONTRACT BALANCE
A Ave. Green St. Improvements
CIP No. 14-05
Change Order #4 directed the contractor to repair a damaged storm drain at 22nd St. near Wilson
Ave. This work was tracked on a T&M basis. This Change Order total amount was $ 41,215.86.
Changer Order #5 directed the contractor to revise existing grade behind the retaining wall (Art
Wall) to allow for adequate drainage and better placement of future decorative fence. This work
was not shown on the contract plans. This work was performed at an agreed upon price tracked on
a T&M basis. This Change Order total amount was $ 2,289.49.
Change Order #6 directed the contractor to identify and relocate an undocumented existing AC line
near the new plaza area adjacent to the relocated backflow devices. The existing AC line was in
fragile condition that would have undermined new concrete. This work was tracked on a T&M
basis. This Change Order total amount was $ 741.57.
Change Order #7 directed the contractor to remove an unknown, buried curb and gutter under
existing roadway in order to avoid conflict with new construction at the basin on the west side of A
Ave. south of City Hall. This work was tracked on a T&M basis. This Change Order total amount was
$ 1,237.39.
Change Order #8 directed the contractor to relocate the proposed storm drain tie-in on the east
side of Plaza Blvd. and A Ave. The existing catch basin floor was too shallow at the proposed plan
location and would interfere with bollard locations for the basin outlet. This work was tracked on a
T&M basis. This Change Order total amount was $ 1,012.57.
Change Order #9 directed the contractor to provide installation of seven (7) security cameras, cable
and conduit, in order to provide video feed to the City's IT server room. This work was performed
at an agreed upon price. This Change Order total amount was $ 17,635.05.
Change Order #10 directed the contractor to remove and replace 12 existing light foundations on A
Ave. between 11" St. and Plaza Blvd. that were in poor condition and created a potential safety
hazard. This work was performed at an agreed upon price. This Change Order total amount was $
23,161.32.
Change Order #11 directed the contractor to remove and replace existing light fixtures on A Ave.
between 11' St. and Plaza Blvd. that were in poor condition and created a potential safety hazard.
This work was performed at an agreed upon price. This Change Order total amount was $
36,332.73.
Change Order #12 directed the contractor to trouble shoot an unknown electrical line discovered
and damaged during excavation for the cistern. The unmarked utility fed the park lighting system
west of the cistern. This work was tracked on a T&M basis. This Change Order total amount was $
1,492.90.
Change Order # 13 directed the contractor to increase concrete thickness in Kimball Park by 2" in
order to allow emergency vehicle use, per the modified project plans. Costs include additional
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FINAL CONTRACT BALANCE
A Ave. Green St. Improvements
CIP No. 14-05
excavation, removal and disposal, concrete, equipment, labor and materials. This work was tracked
on a T&M basis. This Change Order total amount was $ 5,317.94.
Change Order # 14 directed the contractor to install a 12" soil cement stabilization treatment to
approximately 22,000 sf of existing unsuitable material at a rate of 5%, per the City's project
Engineer's recommendation. This work was located in the parking lot on the east end of 15th St. in
Kimball Park. This work was performed at an agreed upon price. The City deferred one additional
working day to allow for this work. This Change Order total amount was $ 41,689.26.
Change Order #15 directed the contractor to replace deteriorated conduit and wire affecting 5 light
fixtures and not otherwise shown on plans, located west of City Hall. This work was performed at
an agreed upon price and takes into consideration credits for conduit shown to be replaced
between the affected light fixtures. This Change Order total amount was $ 8,866.84.
Change Order #16 directed the contractor to provide installation for two light fixtures, cameras and
electrical work, located at the south west corner of 4th St. and Palm Ave. This work was performed
at an agreed upon price. This Change Order total amount was $ 22,025.52.
Change Order # 17 directed the contractor to replace the existing homerun electrical feed from the
City's electrical room to the new fixture P18. This work was performed at an agreed upon price.
This Change Order total amount was $ 4,201.70.
Change Order #18 directed the contractor to repair as necessary two chain link fence locations
damaged during a City Hall break-in. The work was performed on at an agreed upon price. This
Change Order total amount was $ 733.87.
Change Order #19 directed the contractor to remove 7 existing plastic valve boxes and replace with
7 concrete valve boxes located near the new parking lot construction. This work was performed at
an agreed upon price. This Change Order total amount was $ 1,413.21.
Change Order #20 directed the contractor to prepare and refinish 37 existing bollards and one
existing light base to match new light fixtures on A Ave. between 7th St. and 11th St. This work was
performed at an agreed upon price. This Change Order total amount was $ 4,100.00.
Change Order #21 directed the contractor to slurry seal approximately 33,000 sf of roadway on A
Ave. between National City Blvd./14th St an 12th St. This work was tracked on a T&M basis. This
Change Order total amount was $ 14,686.82.
Change Order #22 directed the contractor to construct an ADA ramp modified from the original
plans due to conflict with an existing light pole, located near the east side of the newly constructed
parking lot near 15th St. The new ramp design is 3x larger in size in order to maintain ADA minimum
requirements. This work was performed at an agreed upon price. This Change Order total amount
was $ 853.51.
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FINAL CONTRACT BALANCE
A Ave. Green St. Improvements
CIP No. 14-05
Change Order #23 directed the contractor to perform additional landscape work for unplanned
items found during construction throughout the project site, including relocation of an existing
mainline, relocation of wires in conflict with a new light pole, relocating existing PCVs into pavers,
and replanting of 3 trees. This work was tracked on a T&M basis. This Change Order total amount
was $ 2,939.11.
Change Order #24 directed the contractor to remove asphalt at 3 locations on Plaza Blvd. near A
Ave. due to an existing failed utility trench. This work was tracked on a T&M basis. This Change
Order total amount was $ 3,963.68.
Change Order #25 directed the contractor to add additional 6" grades rings to the baffle box, cistern
and wet well grades located in Kimball Park. The additional grade rings will ensure surface flows
away from the newly constructed manhole lids. This work was tracked on a T&M basis. This
Change Order total amount was $ 538.37.
Change Order #26 directed the contractor to install two additional bollards with concrete footings
in front of the newly installed electrical panels, located at the City's El Toyon yard. This work was
performed at an agreed upon price. This Change Order total amount was $ 1,293.81.
Change Order #27 directed the contractor to install a sump drain adjacent to the water bottle filling
station, since it was not included on the project plans. This work was tracked on a T&M basis. This
Change Order total amount was $ 393.46.
Change Order #28 directed the contractor to remove 3 existing trees damaging existing concrete in
Kimball Park. This work was tracked on a T&M basis. This Change Order total amount was $
1,021.29.
Change Order #29 directed the contractor to remove and replace additional concrete
improvements at various locations throughout the project site due to unplanned construction
issues. This work removed and replaced approximately 2,000 sf to remove roots, prepare subgrade
and replace concrete with finishes to match existing locations. This work was tracked on a T&M
basis. This Change Order total amount was $ 13,491.05.
Change Order #30 directed the contractor to remove and revise newly constructed median mow
curb improvements in the new parking lot due to grading design oversight. This work was tracked
on a T&M basis. This Change Order total amount was $ 2,339.37.
Change Order #31 directed the contractor to slurry seal A Ave, including all preparation work to
remove existing striping, weeds, and cleaning. This slurry work was performed at an agreed upon
price; this preparation work was tracked on a T&M basis. This Change Order total amount was $
2,046.89.
Change Order #32 directed the contractor to remove 3" of existing soil as needed and add 3" of
bark mulch in parkways along A Ave., between 11th St. and 12th St, to comply with BMP
21 of 148
FINAL CONTRACT BALANCE
A Ave. Green St. Improvements
CIP No. 14-05
requirements. This work was tracked on a T&M basis. This Change Order total amount was $
2,562.27.
Change Order #33 directed the contractor to re-stake/survey both the Plaza area (14th St and A Ave)
and both ADA ramp and south side curb return at the entrance to Kimball Park due to engineer
design oversight. This work was performed at an agreed upon price. This Change Order total
amount was
$ 2,121.01.
Change Order #34 directed the contractor to perform additional removals throughout the project
site at various times, related to Change Order #s 4, 24, 29, 30 and 32. Asbestos was properly
stockpiled and disposed, related to Change Order #4. This work was tracked on a T&M basis. This
Change Order total amount was $ 5,567.04.
All Change Orders listed above increased the total contract amount $ 279,776.56.
Numerous line item adjustments resulted in a contract increase of $ 133,600.65.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted as
follows:
1. The final contract price is adjusted to $ 3,254,482.21.
2. As a result of the satisfactory completion of said project, a retention amount of $ 23,002.36
is set for invoice processing and payment upon the receipt of signatures and City Council's
ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. LB Civil Construction will not be entitled to
damages or additional payment for delays as described in the 2012 edition of the Standard
Specifications for Public Works Construction, Section 6-6.3, for performing the work as described
above.
22 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 23
The following page(s) contain the backup material for Agenda Item: Resolution of the
City Council of the City of National City: 1) accepting the work of New Century
Construction, Inc. for the D Avenue and E. 12th Street Roundabout Project, CIP No. 15-
02, 2) approving the final contract amount of $1,633,346.33, 3) authori
23 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: [May 17, 2016
AGENDA ITEM NO.
IITEM. TITLE'
Resolution of the City Council ot the City ot National City: 1) accepting the work of New Century
Construction, Inc. for the D Avenue and E. 12th Street Roundabout Project, CIP No. 15-02, 2)
approving the final contract amount of $1,633,346.33, 3) authorizing release of retention in the amount
of $81,667.30, and 4) authorizing the Mayor to sign the Notice of Completion for the Project.
PREPARED BY: ;Jose Lopez, Civil Engineering Tech.[ DEPARTMENT: ngineeri g &Public Works;
PHONE 1619-336-4312! APPROVED BY: 4W1r
EXPLANATION: IJ
[See attached
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. 1 APPROVED:
[Retention available in accounts: 323-409-500-598-6175
307-409-500-598-6035
ENVIRONMENTAL REVIEW:
[Nip
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
[Adopt Resolutio 1
BOARD / COMMISSION RECOMMENDATION:
IN/AJ
ATTACHMENTS:
1. 'Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
24 of 148
EXPLANATION
The D Avenue and E. 12th Street Roundabout Installation including War Memorial
Architectural Improvements, CIP No. 15-02, implemented a traffic calming roundabout
at 12th Street, curb extensions, pedestrian refuge islands, high -visibility crosswalks,
landscaping, lighting enhancements, installed a sewer main and manholes, retaining
walls and additional improvements to the Veterans Memorial Wall.
On March 6, 2015, the bid solicitation was advertised in local newspapers. Additionally,
on March 9, 2015 the bid solicitation was posted on PlanetBids, a free public electronic
bidding system for vendors.
On March 26, 2015, six (6) bid were received electronically on PlanetBids by the
1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline.
New Century Construction, Inc. was the apparent low bidder with a total bid amount
(Base Bid plus Additive Bid) of $1,495,899.
Upon review of all documents submitted and reference checks, New Century
Construction, Inc.'s bid was responsive, and they were the lowest responsible bidder
qualified to perform the work as described in the project specifications.
On April 21, 2015, the City Council adopted Resolution No. 2015-52 awarding the
contract to New Century Construction, Inc. in the amount of $1,495,899 and authorized
a 15% contingency in the amount of $224,384.85 for any unforeseen changes.
The Notice to Proceed with construction was issued on May 20, 2015, with a
construction start date of May 20, 2015.
The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $262,315.33,
while line item adjustments decreased the contract by $124,868, for a net increase of
$137,447.33 to the contract. This results in a 9.2% contract increase for a final contract
balance of $1,633,346.33.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of New Century Construction, Inc. for the D Avenue and E. 12th
Street Roundabout Project, CEP No. 15-02, 2) approve the final contract amount of
$1,633,346.33, 3) authorize the release of retention in the amount of $81,667.30 and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
25 of 148
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on April 7, 2016 of D Avenue and E. 12th Street
Round -A -Bout, CIP No. 15-02
Work of improvement or portion of work of improvement under construction or alteration.
Intersection of D Avenue and E. 12th Street, National City CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
New Century Construction, Inc.
Name of Original Contractor
The following work and material were supplied:
Laborprovided: General Laborer. Materials: Concrete, asphalt, irrigation, landscaping, street
lighting, signing, and striping. Equipment: Paving and excavation equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: April 7, 2016;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on April 7, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noe 15.62
26 of 148
FINAL CONTRACT BALANCE
DATE: May 4, 2016
PROJECT: D Avenue and E. 12th Street Roundabout
FY 14-15
CIP No. 15-02
TO:
New Century Construction Inc.
9119 Emerald Grove Avenue
Lakeside, CA 92040
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$1,495,899.00
March 23, 2015
April 6, 2016
145 Working Days
72 Working Days
217 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1. Three additional trees had to be removed to meet the required grade and
were called for protect in place on the plans. Two within the median on Kimball way and one on
the NE corner of D Ave and E 12th Street. This Change Order total amount was $ 892.50.
Change Order #2. During the excavation for Wall A's retaining wall footing the subgrade was
analyzed by Southern California Soil & Testing (SCS&T) and classified as fill material. Per SCS&T
recommendations dated 6/12/15, existing fill should be removed and recompacted to 1' below
bottom of foundation. Under direction of the Engineer the Contractor proceeded under Time
and Materials. This Change Order total amount was $ 8,710.07.
Change Order #3. During the excavation for Wall B's retaining wall footing the subgrade was
analyzed by Southern California Soil & Testing (SCS&T) and classified as fill material. Per SCS&T
27 of 148
FINAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CIP No. 15-02
recommendations dated 6/12/15, existing fill should be removed and recompacted to 1' below
bottom of foundation. Under direction of the Engineer the Contractor proceeded under Time
and Materials. This Change Order total amount was $ 8,504.77.
Change Order #4. The 5 Military Seals were not part of the original contract per Addendum#1,
Item #4. "All coordination by the contractor with the City's Plaque contractor on the
procurement and installation of the war memorial plaque shall be included in the lump sum
price of the "War Memorial Architectural Improvements." Per the addendum only coordination
was needed as the City's Plaque contractor had the plaques. This change order provides for the
procurement of the 5 Military Seals specified in the landscaping plans. This Change Order total
amount was $ 17,613.75.
Change Order #5. The original war memorial design did not account for refurbishing existing
flag poles and large offsets and fabricating new small offsets. With redoing the entire memorial
wall the City did not want to place old products onto a new wall. The limits of the tile were also
extended to the walls adjacent to the war memorial. The Contractor shall proceed with
refurbishing (3) flag poles and (3) large offsets, fabricate (12) small offsets and extend the limits
of the tile to the wall adjacent of the war memorial. This Change Order total amount was
$ 20,448.75.
Change Order #6. SDGE stopped all work around the 8" and 20" gas lines until their design
team obtained additional pothole information on the gas lines. Under direction of the Engineer
and SDGE the Contractor proceeded under T&M to obtain the additional potholing information
needed by SDGE to make a safety determination. This Change Order total amount was
$ 1,018.92.
Change Order #7. When grading for the new sidewalk on the Northeast corner of D Ave and
12th Street a tree was discovered to be in conflict and had to be removed that was not part of
the original contract. Under direction of the Engineer the Contractor proceeded under T&M to
remove the tree and roots in conflict with the new sidewalk improvements. This Change Order
total amount was $ 801.83.
Change Order #8. During demolition of the street section 6-8" of concrete was discovered
beneath the asphalt that was not shown on the plans. Under direction of the Engineer the
Contractor proceeded under T&M to pothole additional locations to discover the limits of
concrete beneath the asphalt. This Change Order total amount was $ 1,271.69.
Change Order #9. After the Contractor laid out the forms per plans for the pedestrian ramp and
sidewalk at the NW corner of D Ave and 12th Street they did not meet ADA standards and had
to be revised and reformed. Under direction of the Engineer the Contractor proceeded under
T&M to reform pedestrian ramp and sidewalk. This Change Order total amount was $ 1,802.45.
28 of 148
FINAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CIP No. 15-02
Change Order #10. !n order for the City to refurbish the flag pole holders and flag poles the
Contractor had to remove them from the Memorial Wall. Under direction of the Engineer the
Contractor proceeded under T&M to remove the flag pole holders and flag poles. This Change
Order total amount was $ 2,622.85.
Change Order #11. The Bio-Retention Box on Wilson Avenue did not meet the field conditions
and had to be modified. Under direction of the Engineer the Contractor proceeded under T&M
to remove the bio-soil, adjusted the piping, and poured a concrete bottom. This Change Order
total amount was $ 3,834.23.
Change Order #12. Revised Irrigation and landscaping plans caused additional work at the SW
corner of D Ave and 12th Street. Under direction of the Engineer the Contractor proceeded
under T&M to remove existing irrigation and grass and dispose of. This Change Order total
amount was $ 3,559.42.
Change Order #13. 6"-8" of concrete pavement was discovered beneath the asphalt which was
not indicated on the plans. The concrete had to be removed to make the required grades.
Under direction of the Engineer the Contractor proceeded under T&M to remove and dispose
of the concrete. This Change Order total amount was $ 13,382.89.
Change Order #14. Additional landscaping and irrigation around the war memorial was added
to the Contract for drought characteristics and to enhance the overall appearance to coincide
with other landscaping project improvements around National City. The Contractor proceeded
with the additional landscaping and irrigation per Kimley-Horn's Plan Sheet. This Change Order
total amount was $ 46,331.88.
Change Order #15. The original war memorial design did not account for installation of the
refurbished large offsets, flag poles and newly fabricated offsets. With redoing the entire
memorial wall the City did not want to place old products onto a new wall. The Contractor shall
proceed with the installation of (3) flag poles, (3) large offsets, and (12) small offsets and any
additional items requested by the City for the war memorial listed in the attachment. This
Change Order total amount was $ 21,714.
Change Order #16. Due to the steep grade of the decomposed granite parkway, concrete mow
curbs had to be installed to prevent the decomposed granite from migrating. Under the
direction of the Engineer the Contractor proceeded under T&M with installing concrete mow
curbs. This Change Order total amount was $ 1,621.40.
Change Order #17. The elevations of the memorial seat wall were adjusted and did not match
the elevations of the existing mow curb for the memorial planter and had to be redone. Under
the direction of the Engineer the Contractor proceeded under T&M with installing concrete
mow curbs within the memorial planter. This Change Order total amount was $ 2,278.09.
29 of 148
FINAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CIP No. 15-02
Change Order #18. Additional grading was required past the project limits at the SW corner of
D Ave and 12th Street. This additional work also included redoing a box inlet with the parkway.
Under direction of the Engineer the Contractor proceeded under T&M to grade the SW corner
of D Ave and 12th Street. This Change Order total amount was $ 3,908.54.
Change Order #19. Additional repairs to the memorial area were requested by the City, these
repairs consisted of removing and replacing a floor drain and additional concrete repairs/
patching. Under direction of the Engineer the Contractor proceeded under T&M with the above
mentioned items. This Change Order total amount was $ 3,312.80.
Change Order #20. An additional coat of paint to the memorial wall was requested by the City.
Under direction of the Engineer the Contractor proceeded under T&M with applying an
additional coat of paint to the memorial wall. This Change Order total amount was $ 2,095.01.
Change Order #21. Sidewalk, curb/gutter, and driveway adjacent to the project needed to be
removed and replaced to meet ADA standards. This work also included removing two trees that
were raising the sidewalk. Under direction of the Engineer the Contractor proceeded with
removing and replacing the sidewalk, curb/gutter and driveway. This Change Order total
amount was $ 18,550.
Change Order #22. South of the 12th Street and D Avenue intersection the asphalt street
section was failing due to a bus route and needed to be removed and replaced with a bus pad
to prevent further damage. Under direction of the Engineer the Contractor proceeded with the
installation of a 80'x10' bus pad. This Change Order total amount was $ 14,900.
Change Order #23. Pedestrian bollards and chains were installed on the East side of the
Roundabout. Under direction of the Engineer the Contractor proceeded with the procurement
and installation of pedestrian bollards and chains. This Change Order total amount was
$ 19,845.71.
Change Order #24. Driveway at 924 D Avenue was holding water and creating a safety issue for
drivers. Under direction of the Engineer the Contractor proceeded with the correcting the
grades of the street section and driveway to create flow. This Change Order total amount was
$ 5,295.
Change Order #25. Trees are required to be installed in the Bio-Retention boxes to meet the
water quality management plan. Under direction of the Engineer the Contractor preceded with
procuring and installing 24" box Desert Museum Palo Verde Trees. This Change Order total
amount was $ 3,850.
30 of 148
FINAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CEP No. 15-02
Change Order #26. Per Kimley-horn's plan sheet for revised landscaping Hydroseed is to be
installed on the Southeast corner of D Avenue and 12th Street. Under direction of the Engineer
the Contractor proceeded with procuring and installing approx 1,200 SF of Hyrdoseed. This
Change Order total amount was $ 1,449.
Change Order #27. Per agreement with HOA of condominiums on the NE corner of D Avenue
and 12th Street 132 linear feet of 4' Ornamental Fence was installed. Under direction of the
Engineer the Contractor proceeded with procuring and installing approx 132 LF of Fencing. This
Change Order total amount was $ 9,560.72.
Change Order #28. Under direction of the City Engineer the bike ramp on the SE corner of the
Roundabout was to be removed and replaced with 6" curb and gutter. Under direction of the
Engineer the Contractor proceeded under time and materials. This Change Order total amount
was $ 1,849.62.
Change Order #29. Per agreement with HOA of condominiums on the NE corner of D Avenue
and 12th Street 2 Trees were installed with Irrigation. Under direction of the Engineer the
Contractor proceeded under time and materials with procuring and installing 2-24" Box Trees.
This Change Order total amount was $ 1,119.73.
Change Order #30. "No Pedestrian" signs were installed for the staircases leading to the utility
boxes. Under direction of the Engineer the Contractor proceeded under time and materials
with procuring and installing "No Pedestrian" signs on the staircases. This Change Order total
amount was $ 332.30.
Change Order #31. During installation of the Bio-Retention Box on 18th Street curb/gutter,
cross gutter and sidewalk adjacent to the improvements needed to be replaced. Under
direction of the Engineer the Contractor proceeded with removing and replacing curb/gutter,
cross gutter and sidewalk. This Change Order total amount was $ 2,351.
Change Order #32. During installation of the Bio-Retention Box on 18th Street it was
discovered that the flow line of the storm drain that the box was connecting into was shallower
than the box. Under direction of the Engineer the Contractor proceeded under time and
materials with removing the soil median and placing a false concrete bottom to raise the flow
line of the box. This Change Order total amount was $ 2,035.79.
Change Order #33. During installation of the Bio-Retention Box on west side of D Avenue an
unforeseen electrical conduit had to be relocated. This Change Order also includes taking down
and putting up new cameras at the memorial. Under direction of the Engineer the Contractor
proceeded under time and materials with relocating the electrical conduit around the Bio-
Retention Box. This Change Order total amount was $ 4,212.31.
31 of 148
ANAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CIP No. 15-02
Change Order #34. During excavation of the Bio-Retention Boxes on the West and East sides of
D Avenue an unforeseen old concrete road with curb/gutter was encountered. Under direction
of the Engineer the Contractor proceeded under time and materials with removing sections of
the unforeseen concrete road, curb and gutter. This Change Order total amount was $ 944.77.
Change Order #35. During excavation of the Bio-Retention Box on the South side of 12th St and
C Avenue an unforeseen water line had to be relocated around the box. Under direction of the
Engineer the Contractor proceeded under time and materials with relocating the unforeseen
water line. This Change Order total amount was $ 1,627.80.
Change Order #36. During installation of the bus pad on D avenue asphalt adjacent to!the work
had failed and had to be replaced. Under direction of the Engineer the Contractor proceeded
under time and materials with grinding and replacing the asphalt section. This Change Order
total amount was $ 4,546.78.
Change Order #37. The Military Seals arrived onsite with dimensions larger than specified,
additional grinding was required to set into the concrete pedestals. Under direction of the
Engineer the Contractor proceeded under time and materials with additional grinding to set the
Military Seals. This Change Order total amount was $ 1,318.96.
Change Order #38. The original contract did not include the maintenance for the additional
landscaping added to the contract per Kimley-horns revised plans. Under direction of the
Engineer the Contractor proceeded with the additional landscape maintenance. This Change
Order total amount was $ 1,000.00.
Change Order #39. The pedestrian bollards on the NE Corner of D Ave and 12th Street were
damaged from a vehicle accident. Under direction of the Engineer the Contractor proceeded
with repairing and resetting the damaged pedestrian bollards. The work consisted of repairing
the damaged concrete, repairing a damaged bollard and resetting 3 bollards with chain. This
Change Order total amount was $ 1,800.00.
Change Order #40. This Change order summarizes all the additional working days needed
throughout the project. 6-8" of concrete was discovered under the existing street section and
had to be removed and disposed of creating 10 additional working days. Additional landscaping
procure and install per Kimley-Horns revised landscaping created 20 additional working days.
Additional sidewalk, driveways, bus pad and asphalt per City direction created 15 additional
working days. Utility conflicts while installing Bio-Retention Boxes created an additional 27
working days. This Change Order resulted in a time only change order adding 72 Working Days
to the Contract in the amount of $ 0.00.
32 of 148
FINAL CONTRACT BALANCE
D Avenue and E. 12th Street Round -A -Bout
CIP No. 15-02
All Change Orders listed above increased the total contract Working Days by 72.
All Change Orders listed above increased the total contract amount $ 262,315.33.
There were numerous line item adjustments that decreased the contract amount $ 124,868.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted
as follows:
1. 'Nei final contract price is adjusted to $ 1,633,346.33.
2. As a result of the satisfactory completion of said project, a retention amount of
$ 81,667.30 is set for invoice processing and payment upon the receipt of signatures
and City Council's ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. New Century Construction, Inc. will not
be entitled to damages or additional payment for delays as described in the 2012 edition of the
Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work
as described above.
33 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 34
The following page(s) contain the backup material for Agenda Item: Resolution of the
City Council of the City of National City: 1) accepting the work of PAL General
Engineering, Inc. for the 8th Street Smart Growth Revitalization Project, CIP No. 12-13,
2) approving the final contract amount of $4,830,889.17, 3) authoriz
34 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
ITEM TITLE
Resolution of the City Council of the City of National City: 1) accepting the work of PAL General
Engineering, Inc. for the 8th Street Smart Growth Revitalization Project, CIP No. 12-13, 2) approving
the final contract amount of $4,830,889.17, 3) authorizing release of retention in the amount of
$91,544.52, and 4) ratifying the filing of a Notice of Completion for the project.
AGENDA ITEM NO.
PREPARED BY: Jose Lopez, Civil Engineering Tech.
PHONE: 619-336-4312
EXPLANATION:
See attached.
DEPARTMENT. gineeri'g & Public Works
APPROVED BY:1AT
FINANCIAL STATEMENT: APPROVED4.4
:46a,� -'Finance
ACCOUNT NO. APPROVED: MIS
Retention available in account: 307-409-500-598-6035
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1 Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
L<
35 of 148
EXPLANATION
National City's 8th Street Smart Growth Revitalization Project, CIP No. 12-13, included
traffic calming, pedestrian, bicycle, Safe Routes to School and streetscape
enhancements between Harbor Drive and Highland Avenue to encourage smart growth
revitalization and multi -modal connections to the 8th Street Trolley Station. The
improvements included enhanced crosswalks with high intensity signing and striping;
new, wider sidewalks and pedestrian curb ramps for ADA compliance; new lighting,
landscaping and storm water bioretention areas; decorative benches, trash receptacles,
bike racks and historic banners; new bike lanes and sharrows with signage on 8th Street
between Harbor Drive and Roosevelt Avenue; and traffic calming measures such as
corner bulb -outs and a "road diet" on E. 8th Street between National City Boulevard and
Highland Avenue converting four travel lanes to two travel lanes with protected left tum
lanes at intersections, landscaped islands midblock and replacement of parallel parking
with angle parking on the south side of the street.
In May 2013, the bid solicitation was advertised in local newspapers and posted on the
City's website.
In June 6, 2013 the seven (7) sealed bids were received, opened and read to the public.
PAL General Engineering, Inc. was the apparent lowest bidder with a total bid of
$3,978,336.35, where $3,709,079.35 was for the base bid and $269,257.00 was for
additive bids.
Upon review of all documents submitted and reference checks, PAL General
Engineering, Inc.'s bid was responsive, and they were the lowest responsible bidder
qualified to perform the work as described in the project specifications.
In June 18, 2013, the City Council adopted Resolution No. 2013-97 awarding the
contract to PAL General Engineering, Inc. in the amount of 3,709,079.35 and authorized
a 15% contingency in the amount of $556,362.00 for any unforeseen changes. Staff did
not recommend awarding the additive bids at the time.
The Notice to Proceed with construction was issued on August 12, 2013, with a
construction start date of August 13, 2013.
In March 18, 2014 City Council adopted Resolution No. 2014-30 authorizing the Mayor
to execute Change Order No. 7 to the 8th Street Smart Growth Revitalization contract
with PAL General Engineering, Inc. for the lump sum amount of $707,769.09 to procure
all street light standards and LED fixtures, decorative poles, and projection lights
consistent with the amended lighting plans and project specifications.
The Notice of Completion was filed with the San Diego County Recorder's Office on
September 16, 2015.
36 of 148
The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $1,374,112.20,
while line item adjustments decreased the contract by $252,302.38, for a net increase of
$1,121,809.62 to the contract. This results in a 30.2% contract increase for a final
contract balance of $4,830,889.17.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of PAL General Engineering, Inc. for the 8th Street Smart Growth
Revitalization Project, CIP No. 12-13, 2) approve the final contract amount of
$4,830,889.17, 3) authorize the release of retention in the amount of $91,544.52, and 4)
ratify the filing of a Notice of Completion for the project.
37 of 148
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL city BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on July 10, 2015 of the 8Tn Street Smart Growth
Revitalization, CIP No. 12-13
Work of improvement or portion of work of improvement under construction cr alteration.
Various locations in National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Pal General Engineering, Inc.
Name of Original Contractor
The following work and material were supplied:
Labor provided: General Laborer. Materials: Concrete, asphalt, .irrigation supplies, traffic control
supplies. Equipment: paving equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Joint tenants tenants in common, or other owners
Dated: August 4, 2015;
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on Au 4, 2015 at, National City, California.
Signature:
RO f RRISON, MAYOR ' Nnd19-05
38 of 148
PLEASE COMPLETE TUTS INFORMATION
RECORDING REQUESTED BY:
City Engineer
City of National City '
1243 National City Blvd.
National City, CA 91950
AND WHEN RECORDED MAIL TO:
City Engineer
City of National City
1243 National City Blvd.
National City, CA 91950
DOC# 2015-0488572
111111111111111113111111111111
Sep 18, 2015 11:38 AM
OFFICIAL RECORDS
Ernest J. Dronenburp, Jr.,
SAN DIEGO COUNTY RECORDER
FEES: $0.00
PAGES: 2
THIS SPACE FOR RECORDER'S USE ONLY
(Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt
from Recorder'sfees pursuant to Government Code Section 27383)
NOTICE OF COMPLETION: 8TH STREET SMART GROWTH REVITALIZATION,
CH' NO. 12-13
THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION
(Additional recording fee applies)
39 of 148
FINAL CONTRACT BALANCE
DATE: July 10, 2015
PROJECT: 8th Street Smart Growth Revitalization
FY 12-13
Specification No. 12-13
TO:
PAL General Engineering Inc.
5374 Eastgate Mall
San Diego, CA 92121
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$3,709,079.35
August 28, 2013
July 10, 2015
240 Working Days
190 Working Days
430 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1. The contractor requested to move the phasing of the median and median
light work on 8th from the beginning of the project to the end of the project in order to
facilitate more traffic control options in an effort to enhance project efficiency. This Change
Order resulted in a no change to the contract in the amount of $ 0.00.
Change Order #2. This change order will allow the Contractor to purchase the anchor bolts for
all the street lighting foundations for the project so that the city does not have to procure the
items on its own. This Change Order total amount was $ 13,839.99.
Change Order #3. This change order is to use hot melt thermoplastic in lieu of preformed
thermoplastic for a cost savings to the city and still achieve the same goal. This Change Order
reduced the contract amount by $ (29,258.17).
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FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
Change Order #4. This change order is to install new temporary railroad striping at Harbor Drive
and 8th street train tracks because there is currently no striping at this location. This Change
Order total amount was $ 1,622.25.
Change Order #5. Improvements are needed for striping, markings, removals and signs on A
Avenue between National City Boulevard and 12th Street to increase the number of available
parking spaces. This Change Order total amount was $ 7,019.25.
Change Order #6 The Resident Engineer reviewed the existing soil conditions and recommends
that #4 rebar 24" on center both directions be added to the concrete section for the bus stop
pads to strengthen the tensile strength to handle the expected increased loads. This Change
Order total amount was $ 6,563.46.
Change Order #7. The street light standards and fixtures, decorative poles and project lights are
not part of the original contract. This change order provides for the procurement of all the
street light standards, LED fixtures, decorative poles and projection lights for under the 1-5
overpass that are required for the completion of the street lighting and art elements of the
project. This Change Order total amount was $ 707,769.09.
Change Order #8. There are 3 Mexican Fan Palms at the Northwest corner of 8th Street and F
Avenue that are in conflict with the new improvements. The Engineer recommends that they
be removed for the new planter area to be properly installed. This Change Order total amount
was $ 1,144.50.
Change Order #9. The Engineer found a grade conflict with the sidewalk layout of the new
improvements at Station 47+50. To fix make the grades ADA compliant.. The work proceeded
by time and materials under the direction of the Engineer. This Change Order total amount
was $ 655.92.
Change Order #10. The City Engineer requests additional striping, and markings on 16th Street
and Highland Avenue and behind City Hall at the handicap stall that were not included in the
original contract. This Change Order total amount was $ 4,189.50.
Change Order #11. The Engineer directed the contractor to remove the driveway at 333 8th
Street because the grades were in conflict with the new sidewalk, curb and gutter
improvements. This Change Order total amount was $ 277.20.
Change Order #12. Unsuitable subgrade was discovered on the North Side of 8th Street
between stations 41+30 to 42+30 and 47+00 to 49+25. The contractor was directed by the
engineer to process the material but still did not pass compaction testing. Ninyo & Moore
visited the site to give recommendations on a cost effective street section to pass compaction
41 of 148
FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
testing. Under the direction of the engineer and per Ninyo & Moore's Memorandum dated
3/20/14, the Contractor shall remove and dispose of unsuitable subgrade and replace with 12"
Thick 3-Sack Slurry. This Change Order total amount was $ 16,500.
Change Order # 13. To provide a uniform finish and look the City Engineer directs the
Contractor to proceed with additive item A-7 "Procure Decorative Paving P-1 & install
Decorative Paving P-1 per Manufacturer's Specifications." The plans state that any pavers
installed East of D Avenue along 8th Street to be additive item A-7. This Change Order total
amount was $ 28,710.00.
Change Order # 14. To provide a safe pedestrian barrier between the sidewalk and Bio-
Retention/Planter areas the City Engineer directs the Contractor to install SDRSD G-6 Type B-3
Curb around the perimeter of the existing Bio-Retention/ Planter areas. This Change Order
total amount was $ 20,286.00.
Change Order #15. To provide a safe pedestrian barrier between the sidewalk and Bio-
Retention/Planter areas the City Engineer directs the Contractor to install SDRSD G-6 Type B-3
Curb around the perimeter of the Bio-Retention/ Planter areas. This Change Order total amount
was $ 37,925.00.
Change Order #16. During set up for improvement installation on 8th between F Ave to G Ave
discrepancies were discovered between the design and existing conditions. The engineer was
contacted immediately and the contractor experienced idle time for manpower and equipment
during the redesign and the contractor re -graded, re -compacted and reset the forms for the
improvements. This Change Order total amount was $ 1,645.78.
Change Order # 17. The original plans were revised on the Northwest corner of 8th Street and E
Avenue because the bulbout extended into a current driveway with a gate. The revised plans
were changed to shrink the bulbout radius and to replace the driveway. During the construction
the gate loop detectors were taken out and needed to be replaced. This Change Order total
amount was $ 1,890.00.
Change Order #18. Unsuitable subgrade was discovered during excavation of the street section
on the North side of 8th Street at the G Avenue intersection between stations 49+00 and
50+40. Ninyo & Moore visited the site to give recommendations on a cost effective street
section to pass compaction testing. Under the direction of the Engineer and per Ninyo &
Moore's Memorandum dated 4/1/14, the Contractor shall remove and dispose 12" of the
unsuitable subgrade and replace with a layer of Tensar Biaxial Geogrid and crushed aggregate
base. This Change Order total amount was $ 16,293.00.
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FINAL CONTRACT BALANCE
8`h Street Smart Growth
Specification No. 12-13
Change Order #19. Unsuitable subgrade was discovered during excavation of the street section
on the South side of 8th Street at the A Avenue intersection between stations 28+50 and
30+50. Ninyo & Moore visited the site to give recommendations on a cost effective street
section to pass compaction testing. Under the direction of the Engineer and per Ninyo &
Moore's Memorandum dated 4/23/14, the Contractor shall remove and dispose 12" of the
unsuitable subgrade and replace with a layer of Tensar Biaxial Geogrid and crushed aggregate
base. This Change Order total amount was $ 15,120.00.
Change Order #20. Unsuitable subgrade was discovered during excavation of the street section
on the North side of 8th Street between A Avenue and C Avenue between stations 30+50 and
36+00. Southern California Soils and Testing (SCST) visited the site to give recommendations on
a cost effective street section to pass compaction testing. Under the direction of the Engineer
and per SCST Memorandum dated 5/19/14, the Contractor shall place 1 layer of Geogrid TX5
with at least 6 inches of Aggregate Base. If the surface is still yielding another layer of geogrid
shall be placed. Aggregate base is paid under line item 52. This Change Order total amount
was $ 8,120.70.
Change Order #21. To reduce the potential for reflective cracking it was recommended per
Ninyo & Moore's memorandum dated 4/24/14 to place a layer of Tensar Glasgrid on top of the
existing concrete prior to placement of the AC overlay. The contractor proceeded under the
direction of the Engineer and installed approximately 18,531 SF of Glasgrid 8501 on 8th Street
between National City Boulevard and B Avenue. This Change Order total amount was $
14,593.16.
Change Order #22. 6"-8" of concrete pavement was discovered beneath the asphalt along all of
8th Street from National City Boulevard to Highland Avenue outside the indicated areas on the
plans. Concrete had to be removed to make the required grades. The original concrete
pavement removals shown on the plans are 24,322 SF. Under direction of the Engineer the total
concrete removed for this change order is 34,378 SF and is illustrated on the attached
documents, exceeding the original contract amount by 10,056 SF. This Change Order total
amount was $ 30,168.00.
Change Order #23. A water service line was discovered within the planter area at the Southwest
corner of C Avenue and 8th Street and needs to be relocated below the planter grade to not be
in conflict with the new improvements. The attached price is for the Subcontractor only. This
Change Order total amount was $ 3,454,50.
Change Order #24. The following changes are from the Electrical Redesign: delete Line Item 91,
94, 96, 97 and 99. Create line Items 91A "install #3 Pull box", 91B "Install #5 Pull box", 97A
"Install #10 THW Wire (S)", 97B "Install #8 THW Wire (S)", 97C "Install Low Voltage Wire (Sr,
99A " Install #10 CU Ground Wire (S)", 99B "Install #8 CU Ground Wire (S)", 100 "Install Light
Controller", 101 "Install 15A Circuit Breaker", 102 "Install Time Clock 15A 2P Lighting
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FINAL CONTRACT BALANCE
8tn Street Smart Growth
Specification No. 12-13
Contactor", 103 "Install Time Clock 15A 6P Lighting Contactor", and 104 "Install Time Clock 15A
12P Lighting Contactor". For units, quantities and prices please refer to Attachment "A." This
Change Order total amount will be reflected in the line items.
Change Order #25. Curb and Gutter had to be redesigned between B and C Avenue to
accommodate an SDGE box not being adjusted. The curb and gutter from station 33+90 to
34+70 had to be moved back 1 foot to make the required grades due to SDG&E's inability to
relocate the box. The Contractor proceeded under the direction of the Engineer. This Change
Order total amount was $ 1,311.00.
Change Order #26. Unforeseen conditions have been discovered throughout the project for
which change orders have been previously issued to account the differences in costs and some
changes have not required change orders. Many of these changes have increased the number
working days required to complete the project. The City has also allowed street closures in
both a singular and dual directions and allowed certain street sections to remain to reduce
contract time. This change order addresses all contract time issues up to the date of its
execution. All of the cost issues have been addressed in previous change orders and in
adjustments to line items. This Change Order resulted in a time only change order adding 35
Working Days to the Contract in the amount off S 0.00.
Change Order #27. The Strongbox backflow enclosures SBBC-30SS did not fit over the backflow
devices as designed and had to be upgraded to the larger enclosures SBBC-455S. The SBBC-30SS
was specifically called out in the plans and was an approved submittal. This Change Order total
amount was $ 1,174.82.
Change Order #28. To provide a uniform finish and look the City Engineer directed the
Contractor to proceed with additive item A-10 "Procure and Install Palm Trees (Syg Rom)
between D and Highland." The plans state that any Palm Trees installed East of D Avenue along
8th Street to be additive item A-10. This Change Order total amount was $ 28,500.
Change Order #29. To reduce the potential for reflective cracking it was recommended per
Ninyo & Moore's memorandum dated 4/24/14 to place a layer of Tensar Glasgrid on top of the
existing concrete prior to placement of the AC overlay. The contractor proceeded under the
direction of the Engineer and installed approximately 51,975 SF of Glasgrid 8501 on 8th Street
between D Avenue and Highland Avenue. This Change Order total amount was $ 40,930.31.
Change Order #30. Three Service Meter Pedestals along 8th Street failed SDGE Inspection and
required Bollards to be installed at these locations. The Meter Pedestals were too close to the
travel lane and raised a safety concern that required Bollards per SDGE Specifications. These
locations were 201 1/2 W 8th St, 411 1/2 E 8th St, and 616 1/2 E 8th Street. This Change Order
total amount was $ 2,802.45.
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FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
Change Order #31. The Contractor installed 4 street light base plates per contract plans for
Type C Poles, however, the plans were incorrect and the base plates did not work for the Type
C Poles. Instead of getting new base plates these could be modified to fit the Type C Poles. This
Change Order total amount was $ 1,863.56.
Change Order #32. To reduce the potential for reflective cracking it was recommended per
Southern California Soil & Testing report dated 6/19/14 to place a layer of Tensar GlasPave50
on top of the existing concrete prior to placement of the AC overlay. The contractor proceeded
under the direction of the Engineer and installed approximately 13,515 SF of GlasPave50 on 8th
Street between B Avenue and D Avenue. This Change Order total amount was $ 5,676.30.
Change Order #33. To reduce the potential for reflective cracking it was recommended per
Ninyo & Moore's memorandum dated 4/24/14 to place a layer of Tensar Glasgrid on top of the
existing concrete prior to placement of the AC overlay. The contractor proceeded under the
direction of the Engineer and installed approximately 3,270 SF of Glasgrid 8501 on 8th Street
between D Avenue and Highland Avenue. This Change Order total amount was $ 2,452.50.
Change Order #34. Sidewalk panels within the project limits from National City Boulevard to the
MTS crossing were in bad condition and did not meet ADA standards. Under the direction of the
Engineer the Contractor proceeded with removing and replacing 1,000 square feet of sidewalk.
This Change Order total amount was $ 7,000.
Change Order #35. The 2" grind and overlay would not be sufficient to repair the bad sections
of asphalt along 8th Street between National City Boulevard and the MTS Crossing. To provide a
sound street section the City Engineer directed the Contractor to proceed with additive item A-
1 "Deep Lift 8" AC Pavement Removal and Replacement." This Change Order total amount was
$ 100,000.00.
Change Order #36. The Soil adjacent to the concrete inlets within the planters was being
eroded because of the elevation difference and flow of water. To fix this issue the Contractor
shall procure and install Mexican Sunburst Cobble on top of the concrete inlet and place a
cluster of cobbles at the outlet of the planters. This Change Order total amount was $
21,593.94.
Change Order #37. For maintenance purposes the City Engineer directed to remove all plants
within the medians. To replace the plants within the medians the Contractor shall procure and
install fabric, boulders and decomposed granite. This Change Order total amount was $
31,607.43.
Change Order #38. To improve the overall pedestrian path on the North side of 8th Street
between the 1-5 Bridge and MTS Crossing the City Engineer directed that the Contractor shall
remove 19 tree wells and replace with concrete sidewalk. This price also includes the removal
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FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
and stump grind of 10 Trees within the tree wells. This Change Order total amount was $
9,765.00.
Change Order #39. 6"-8" of concrete pavement was discovered beneath the asphalt along all of
8th Street from National City Boulevard to Highland Avenue outside the indicated areas on the
plans. Concrete had to be removed to make the required grades. Under direction of the
Engineer the total concrete removed for this change order is 36,171 SF and is illustrated on the
attached documents. This Change Order total amount was $ 108,513.00.
Change Order #40. A concrete tree grate and frame had to be demolished adjacent to the new
improvements on the NW corner of 8th Street and B Avenue. The Contractor shall procure and
install decomposed granite within the Tree well with protecting the existing Tree with a PVC
ring. This Change Order total amount was $ 750.00.
Change Order #41. The D-25 curb outlet located at 133 West 8th Street had been damaged and
needs to be replaced. The contractor shall remove and replace the D-25 curb outlet with an
additional support bolt from SDRSD D-12. This Change Order total amount was $ 2,700.00.
Change Order #42. To improve the overall asphalt surface on 8th Street between National City
Boulevard and the MTS crossing the City Engineer directed Type 2 Rubberized Emulsion
Aggregate Slurry (REAS) be placed. This Change Order total amount was $ 2,700.00.
Change Order #43. Per Bulletin #2, raising the soil to satisfy the new design required all trees
and irrigation (irrigation control valves, ICV Boxes and sprinkler heads) to be raised for planter
areas already installed. The Contractor proceeded under the direction of the Engineer. This
Change Order total amount was $ 18,077.54.
Change Order #44. The original plans called for Desert Gold decomposed granite to be installed
at the NE corner of D Avenue, to match the median decomposed granite the plans were revised
to have Amber Cloud DG placed. This change order covers the cost for the difference in
materials. This Change Order total amount was $ 654.38.
Change Order #45. Additional amendments were added to Topsoil A per recommendations
from KTUA and Wallace Laboratories. This Change Order covers the additional costs for the
amended topsoil. This Change Order total amount was $ 940.13,
Change Order #46. Idle time due to NCPD shutdown due to no noise permit for the work in
front of Big Ben's Market entrance. Contractor requested work start at 5:O0am to
accommodate Big Ben's Market and the City approved the early start but still got shut down by
NCPD. This Change Order total amount was $ 2,026.45.
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FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
Change Order #47. Plans called for an A-4 cleanout to be installed at the end of the Storm Drain
run on the south side of 8th Street near National City Boulevard. After review of the Plans the
Engineer directed a standard cleanout per SDRSD SC-01 be installed. The Contractor proceeded
under the direction of the Engineer. This Change Order total amount was $ 2,000.00.
Change Order #48. Unsuitable subgrade was discovered during excavation of the street section
per attached plans. Southern California Soils and Testing (SCSI) visited the site to give
recommendations on a cost effective street section to pass compaction testing. Under the
direction of the Engineer and per SCST Memorandum dated 5/19/14, the Contractor shall place
1 layer of Geogrid TX5 with at least 6 inches of Aggregate Base. If the surface is still yielding
another layer of geogrid shall be placed. Aggregate base is paid under line item 52. This Change
Order total amount was $ 10,482.57.
Change Order #49. At the pedestrian island refuge crosswalk near the MTS Tracks a separate
pedestrian push button post was required to meet ADA standards for the Pedestrian Flasher
System installed at the crosswalk. This Change Order total amount was $ 3,381.71.
Change Order #50. 6"-8" of concrete pavement was discovered beneath the asphalt along all of
8th Street from National City Boulevard to Highland Avenue outside the indicated areas on the
plans. Additional sawcutting through the 6-8" of concrete pavement was required for the
installation of the storm drain on the North and South sides of 8th Street. The total linear foot
of sawcutting required for the storm drain trench was 9160. The calculated LF price for
additional sawcutting was $2.19 per LF creating a total cost of $20,060.40. This Change Order
total amount was $ 20,060,40.
Change Order #51. This change order provides a deduction to Change Order #7 for not
procuring the Projector Lights. The City did not proceed with the art element under the bridge
therefore the projector lights and additional LED Lights were not necessary. This Change Order
total amount was $ (33,680.41).
Change Order #52. Due to unforeseen utility delays with SDGE and AT&T power poles and
previously mentioned change orders additional days will be added to the Contract. This Change
Order resulted in a time only change order adding 164 Working Days to the Contract in the
amount of $ 0.00.
All Change Orders listed above increased the total contract Working Days by 199.
All Change Orders listed above increased the total contract amount $ 1,374,112.20.
Original Contract Amount=
Change Order Totals =
New Contract Amount =
Final Contract Balance =
$ 3,709,079.35
$ 1,374,112.20
$ 5,083,191.55
$ 4,830,889.17
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FINAL CONTRACT BALANCE
8th Street Smart Growth
Specification No. 12-13
Contract Savings from line item adjustments = $ 252,302.38 (New Contract Balance — Final
Contract)
$ 707,779.09 was for purchase of Street Lights which were originally to be purchased through
the City. Change order amount without Street Lights = $666,343.11
$ 252,302.38 project savings reduces the change orders to $414,040.73
$ 556,362 Project Contingency
$ 142,321.27 Contingency Remaining
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted
as follows:
1. The final contract price is adjusted to $ 4,830,889.17.
2. As a result of the satisfactory completion of said project, a retention amount of
$ 91,544.52 is set for invoice processing and payment upon the receipt of signatures
and City Council's ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. PAL General Engineering Inc. will not be
entitled to damages or additional payment for delays as described in the 2012 edition of the
Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work
as described above.
48 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 49
The following page(s) contain the backup material for Agenda Item: Resolution of the
City Council of the City of National City: 1) accepting the work of Portillo Concrete, Inc.
for the Highland Avenue Safety Enhancements Project, CIP No. 13-07, 2) approving the
final contract amount of $1,341,109.29, 3) authorizing relea
49 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Resolution of the City Council of the City of National City: 1) accepting the work of Portillo Concrete,
Inc. for the Highland Avenue Safety Enhancements Project, CIP No. 13-07, 2) approving the final
contract amount of $1,341,109.29, 3) authorizing release of retention in the amount of $67,055.46,
and 4) authorizing the Mayor to sign the Notice of Completion for the Project.
PREPARED BY: Jose Lopez, Civil Engineering Tech.
PHONE: 619-336-4312
EXPLANATION:
attached.
See attached.
DEPARTMENT: Epgineering & Public Works
APPROVED BY: [1GLI�h N V%-1 f1l�
FINANCIAL STATEMENT: APPROVED:
ACCOUNT NO. APPROVED:
Retention available in account: 296-409-500-598-6570
ENVIRONMENTAL REVIEW:
N/A
ORDINANCE: INTRODUCTION:
f
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Adopt Resolution
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
1. Explanation
2. Notice of Completion
3. Final Contract Balance Sheet
4. Resolution
50 of 148
EXPLANATION
The Highland Avenue Safety Enhancements Project, CIP No. 13-07, proposed traffic
calming and pedestrian safety enhancements on Highland Avenue between Division
Street and East 8th Street. Improvements included reducing the roadway from four lanes
to two lanes with left turn lanes, corner bulb -outs and pedestrian refuge islands at
intersections, ADA enhancements, new street lights, and conversion of parallel parking
to angle parking on the east side of the street to increase available parking.
On November 11, 2014, the bid solicitation was advertised in local newspapers and
posted on the City's website.
On December 4, 2014, six (6) sealed bids were received by the 10:00 AM deadline,
opened, and publically disclosed. Just Construction, Inc. was the apparent low bidder
with a total bid amount of $1,320,757.50. After reviewing Just Construction's bid
proposal, their bid was deemed "non -responsive" since a unit price was not provided for
one of the line items of work.
Portillo Concrete, Inc. was the second apparent low bidder with a total bid amount of
$1,379,220.00. Upon review of all documents submitted and reference checks, Portillo
Concrete, Inc.'s bid was responsive, and they were the lowest responsible bidder
qualified to perform the work as described in the project specifications.
On December 16, 2014, the City Council adopted Resolution No. 2014-181 awarding
the contract to Portillo Concrete, Inc. in the amount of $1,379,220 and authorized a 15%
contingency in the amount of $206,883 for any unforeseen changes.
The Notice to Proceed with construction was issued on February 5, 2015, with a
construction start date of February 9, 2015.
The change orders issued for this project are detailed in the Final Contract Balance
Report (see attached). The change orders increased the contract by $77,082.69, while
line item adjustments decreased the contract by $115,193.40, for a net decrease of
$38,110.71 to the contract. This results in a 2.8% contract decrease for a final contract
balance of $1,341,109.29.
As a result of satisfactory completion of the project, staff recommends that City Council:
1) accept the work of Portillo Concrete, Inc. for the Highland Avenue Safety
Enhancements Project, CIP No. 13-07, 2) approve the final contract amount of
$1,341,109.29, 3) authorize the release of retention in the amount of $67,055.46, and 4)
authorize the Mayor to sign the Notice of Completion for the project.
The Notice of Completion will be filed with the San Diego County Recorder's Office.
51 of 148
RECORDING REQUESTED BY
WHEN RECORDED MAIL TO:
NAME: CITY OF NATIONAL CITY
ADDRESS: 1243 NATIONAL CITY BOULEVARD
NATIONAL CITY, CA 91950
NOTICE OF COMPLETION
CALIFORNIA CIVIL CODE SECTION 3093
NOTICE IS HEREBY GIVEN of the completion on April 2, 2016 of the Highland Avenue Safety
Enhancements Project, CIP No. 13-07
Work of improvement or portion of work of improvement under construction or alteration.
Highland Avenue between E. 8th Street and Division Street, National City, CA 91950
Street Address City State Zip Code
The undersigned owns the following interest or estate in said property:
Owner in fee
Nature of the interest or estate of owner (mortgagor, lessee, etc.)
Said work of improvement was performed on the property pursuant to a contract with
Portillo Concrete, Inc.
Name of Original Contractor
The following work and material were supplied: Labor provided: General Laborer. Materials:
Concrete, asphalt, Street Lighting, signing, and striping. Equipment: Paving and excavation
equipment.
General statement of kind of labor, services, equipment or materials
The names and addresses of co -owners are: N/A
Dated: April 2, 2016;
Joint tenants, tenants in common, or other owners
Signature of Owner
City of National City, 1243 National City Blvd., National City, CA 91950
I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents
thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing
is true and correct.
Executed on April 2, 2016 at, National City, California.
Signature:
RON MORRISON, MAYOR
Noe. 13.07
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FINAL CONTRACT BALANCE
DATE: April 4, 2016
PROJECT: Highland Avenue Safety Enhancements
FY 14-15
CIP No. 13-07
TO:
Portillo Concrete Inc.
3527 Citrus St.
Lemon Grove, CA 91945
ORIGINAL CONTRACT AMOUNT:
START DATE:
COMPLETION DATE:
ORIGINAL CONTRACT LENGTH:
EXTENTION OF WORK DAYS:
TOTAL CONTRACT TIME:
DESCRIPTION:
$1,379,220.00
March 23, 2015
April 1, 2016
120 Working Days
131 Working Days
251 Working Days
The Final Contract Balance reports final line item amounts and summarizes all change orders to
produce a final contract amount.
CHANGE ORDERS AND LINE ITEM ADJUSTMENTS:
Change Order #1. Gunite was needed at the ends of the CMU wall on the South side of 8th
Street between K Avenue and L Avenue to prevent erosion and provide a uniform finish. The
work proceeded by time and materials under the direction of the Engineer. This Change Order
total amount was $ 2,297.02.
Change Order #2. Southbound Highland approaching 8th Street had to be restriped to one lane
to accommodate the turning radius of the MTS buses turning right onto 8th Street. Under the
direction of the Engineer the Contractor proceeded with the work. This Change Order total
amount was $ 3,197.25.
Change Order #3. A street light foundation was poured on the east side of Highland Ave and 7th
Street within the bulbout per plans, however, after review the location of all the streets lights
53 of 148
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
were going to be moved back further from the face of the curb for safety reasons. This change
order covers the cost to demo and relocate the street light foundation. This Change Order total
amount was $ 3,110.46.
Change Order #4. At the intersection of Highland Avenue and Division Street the NE, SE and SW
corner pedestrian ramps/ crosswalks did not meet ADA standards for pedestrian push buttons.
3 separate push button posts had to be installed at the above locations. This Change Order
total amount was $ 5,985.44.
Change Order #5. Unforeseen issues were encountered with the original design and had to be
revised. The issues consisted of revising pedestrian ramps at Highland Ave and Division St. to
meet ADA standards (3 contract days), revising the bul:bouts throughout the project to reduce
the removal of street section (10 contract days) and revising median layouts to accommodate
business driveways (5 contract days). This Change Order resulted in a time only change order
adding 18 Working Days to the Contract in the amount of $ 0.00.
Change Order #6. SDGE shutdown the electrical subcontractors operation of taking down the
existing light poles on 9/14/15 because the lights were discovered to be owned by SDGE. After
negotiation with SDGE the electrical subcontractor was able to proceed again with taking down
the existing SDGE lights on 9/28/15. From the above dates mentioned the Contractor was
delayed 10 working days. This Change Order resulted in a time only change order adding 10
Working Days to the Contract in the amount of $ 0.00.
Change Order #7. At the intersection of Highland Avenue and 8th Street the NW corner
bulbout created issues with the MTS buses not being able to make the turning radius. Under
direction of the Engineer the Contractor proceeded under T&M to demo and replace the curb &
gutter, sidewalk, pedestrian ramp and street section at the NW corner of 8th Street and
Highland Avenue. This Change Order total amount was $ 3,782.16.
Change Order #8. At the intersection of Highland Avenue and 8th Street the NW and SW corner
pedestrian ramps/ crosswalks did not meet ADA standards for pedestrian push buttons. 2
separate push button posts had to be installed at the above locations. This Change Order total
amount was $ 5,321.32.
Change Order #9. A revised signing and striping plan was created to enhance pedestrian and
driver safety with additional signs and pavement markings. The Contractor proceeded with the
revised signing and striping plan under the direction of the Engineer. This Change Order total
amount was $ 18,648.
Change Order #10. The specified grates in the plans did not meet ADA standards with having
greater than 1/2" inch opening for a pedestrian path. Under the direction of the Engineer the
54 of 148
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
Contractor returned the original grates and replaced them with grates that met ADA standards.
This Change Order total amount was $ 11,521.97.
Change Order #11. The revised grates that met ADA standards were only available as 17" wide
trench grates. Additional form work was required to reduce the trench width from 24" to the
new 17". Under the direction of the Engineer the Contractor proceeded with reducing the
width of trench to accommodate the 17" grates. This Change Order total amount was
$ 11,450.40.
Change Order #12. At the intersection of Highland Avenue and 8th Street the SW corner
pedestrian ramp/ crosswalk did not meet ADA standards for pedestrian push buttons. One type
1A pole with pedestrian push buttons had to be installed at the above location. This Change
Order total amount was $ 4,466.21.
Change Order #13. The median layouts were adjusted to accommodate the entrances of
businesses. With the new layouts the overall square feet of line item 10, Stamped & Colored
PCC Median (4" Thick), was decreased more than 25%. The bid quantity being 5,650 SF and the
final measured quantity of 2,978 SF created a 47% reduction. Per section 3-2.2.3 the Contractor
requested an adjustment in payment because of the reduction of quantity and loss of
continuity of work. The work was stopped and redesigned with the new layout. This Change
Order total amount was $ 3,206.40.
Change Order #14. The bulbout grades were redesigned to greatly reduce the amount of
asphalt street section being removed and replaced. With the new design the overall tons of line
item 20, Construct 5" asphalt concrete, was decreased more than 25%. The bid quantity being
148 tons and the final measured tons of 67.66 created a 54% reduction. Per section 3-2.2.3 the
Contractor requested an adjustment in payment because of the loss of production and creating
small patches at 6 different locations. This Change Order total amount was $ 2,229.44.
Change Order #15. The green bike boxes at Highland Avenue and 4th Street were damaged
during installation of pedestrian ramps and needed to be repaired. The Contract for Highland
Avenue was accepted before the installation of the green bike boxes for the Community
Corridors Project. Under the direction of the Engineer the Contractor proceeded with repairing
the green bike boxes. This Change Order total amount was $ 787.50.
Change Order #15. New wire had to be pulled to repair the safety light above the traffic signal
at the SW corner of Highland Avenue and 8th Street. Under the direction of the Engineer the
Contractor proceeded under time and materials with repairing the safety light. This Change
Order total amount was $ 1,079.12.
Change Order #17. This Change order summarizes all the additional working days needed
throughout the project. REAS placement was delayed to accommodate businesses and
55 of 148
FINAL CONTRACT BALANCE
Highland Avenue Safety Enhancements
CIP No. 13-07
residents creating 17 additional working days. Revised ADA pedestrian grates created 20
additional working days to procure and install. Reconstruction of bulbout at 8th and Highland
for MTS created 5 additional working days. Procure and install new pedestrian push buttons at
Highland and 8th, 10 additional working days. Revised signing and striping plan 10 additional
working days. Procure and install additional light pole and fixture, 36 additional working days.
This Change Order resulted in a time only change order adding 98 Working Days to the
Contract in the amount of $ 0.00.
All Change Orders listed above increased the total contract Working Days by 131.
All Change Orders listed above increased the total contract amount $ 77,082.69.
1
There were numerous line item adjustments that resulted in an overall project deduct of
$ 38,110.71.
CONTRACT ADJUSTMENT:
As a result of the above change orders and line item adjustments, the contract price is adjusted
as follows:
1. The final contract price is adjusted to $ 1,341,109.29.
2. As a result of the satisfactory completion of said project, a retention amount of
$ 67,055.46 is set for invoice processing and payment upon the receipt of signatures
and City Council's ratification of this agreement and the Notice of Completion.
This document and its purpose to balance payment shall be considered full compensation for
furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all
incidentals for performing the work described above. Portillo Concrete, inc. will not be entitled
to damages or additional payment for delays as described in the 2012 edition of the Standard
Specifications for Public Works Construction, Section 6-6.3, for performing the work as
described above.
56 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 57
The following page(s) contain the backup material for Agenda Item: Warrant Register
#41 for the period of 04/06/16 through 04/12/16 in the amount of $2,300,911.43.
(Finance)
57 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Warrant Register #41 for the period of 04/06/16 through 04/12/16 in the amount of $2,300,911.43.
(Finance)
PREPARED BY:
K. Apalategui.
DEPARTMENT: Finan
PHONE: 519-336-4572 APPROVED BY:
EXPLANATION:
Per Government Section Code 37208, attached are the warrants issued for the period of 04/06/16
through 04/12/16.
Consistent with Department of Finance practice, listed below are all payments above $50,000.
Vendor Check/Wire Amount Explanation
Health Net Inc 322880
Kaiser Foundation 322886
Kimley Horn and Assoc 322891
Medifit Community Services 322906
Tritech Software System 322941
Public Emp Ret System 4072016
71,339.53
189,276.00
52,080.30
100,742.55
123,450.04
359,286.65
Health Net Ins R1192A / Apr 2016
Ins Active/Grp 104220-0002 Apr 2016
18th St. Ped. Project
Staffing and Management of Pool / CSD
Annual Renewal/Customer Support / MIS
Service Period 03/15/16 — 03/28/16
FINANCIAL STATEMENT:
ACCOUNT NO.
Reimbursement total $2,300,911.43
APPROVED: � t Finance
APPROVED: MIS
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Ratification of warrants in the amount of $2,300,911.43,
BOARD 1 COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
Warrant Register #41
58 of 148
1/3
PAYEE
ARCO BUSINESS SOLUTIONS
K MART
3M
AETNA RESOURCES FOR LIVING
ALDEMCO
ALL FRESH PRODUCTS
AMERICAN BACKFLOW SPECIALTIES
ARB PERP
ASPEN RISK MANAGEMENT GROUP
AT&T
AT&T MOBILITY
BEST BEST & KRIEGER ATTNY LAW
BOOT WORLD
BPI PLUMBING
BRIAN COX MECHANICAL INC
BROADWAY AUTO GLASS
CAPF
CALIFORNIA DIESEL COMPLIANCE
CALIFORNIA ELECTRIC SUPPLY
CALIFORNIA LAW ENFORCEMENT
CALIFORNIA PUBLIC
CITY OF NATIONAL CITY
CLF WAREHOUSE
COMMERCIAL AQUATIC SERVICE INC
COUNTY OF SAN DIEGO
COX COMMUNICATIONS
COX COMMUNICATIONS
CPAG CONSTRUCTION PROJECT
CYNTHIA TITGEN CONSULTING INC
DATA TICKET INC
DAY WIRELESS SYSTEMS
DELL MARKETING L P
DELTA DENTAL
DELTA DENTAL INSURANCE CO
DENTONS US LLP
DENTONS US LLP
D-MAX ENGINEERING
D-MAX ENGINEERING
ESGIL CORPORATION
EXPERIAN
EXPRESS PIPE AND SUPPLY CO INC
FERGUSON ENTERPRISES INC
GRAINGER
GRANICUS INC
HANDY METAL MART
HEALTH NET
HEALTH NET
HEALTH NET
HEALTH NET INC
WARRANT REGISTER #41
4/12/2016
DESCRIPTION
FUEL FOR CITY FLEET
CHILD CAR SEATS - PUBLIC SAFETY FAIR
INDUCTION LS INSTALLATIONS
EMP ASSISTANCE PROGRAM/APR 2016
CONSUMABLES- NUTRITION CENTER
CONSUMABLES- NUTRITION CENTER
PLUMBING SUPPLIES
REGISTRATION 146930 / PW - GAUT
FIELD VISIT OBSERVATIONS & EVALS
PHONE SERVICES / 6/13/15 - 7/12/15
WIRELESS SERVICE / 2/6/16 - 3/5/16
PERSONNEL ISSUES
MOP#64096 SAFETY APPAREL
CITY WIDE PLUMBING AND BACKFLOW
CITY WIDE HVAC
REGULATOR/PW
FIRE LTD / APRIL 2016
OPACITY TESTING AND DPF CLEANING / PW
MOP#45698 PLUMBING SUPPLIES
PD LTD / APRIL 2016
MEMBERSHIP RENEWAL / A VERGARA
PETTY CASH REPLENISHMENT / FEB 2016
DPF CLAMP 14" VOLVO
HYPOCHLORITE SOLUTION / PW
OBSERVER CLOTHING FOR AUTOPSIES / PD
INTERNET SERVICE / MARCH 2016
INTERNET SERVICE / MARCH 2016
LIABILITY CLAIM COSTS
RISK MANAGMENT CONSULTANT SVCS
TICKET APPEALS & ON-LINE ACCESS / MARCH
NC FIRE MAINTENANCE CONTRACT/ MARCH
DELL MEMORY 4GB 2RX8 MODULES
DENTAL INS PREMIER/APR 2016
PMI DENTAL INS / APR 2016
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
NC STORMWATER SERV. FY15-16
T&A #90112 / RAINTREE COURT PROJECT
PLAN CHECK SERVICES / FIRE
CREDIT CHECKS/INVESTIGATIONS / PD
PLUMBING PARTS, MATERIALS
MOP#45723 PLUMBING SUPPLIES
COMBO WRENCH SET
WEBCAST SVC / APR 2016
PRIME ALUM TREADBRITE SHEET
HEALTH FULL NETWORK 57135A - APR 2016
HEALTH NET INS N5992F / APR 2016
HEALTH INS N5992A /APRIL 2016
HEALTH NET IN: 59 of 148 2016
CHK NO DATE AMOUNT
322832 4/12/16 21,062.61
322833 4/12/16 2,074.50
322834 4/12/16 4,783.62
322835 4/12/16 805.50
322836 4/12/16 1,347.44
322837 4/12/16 313.15
322838 4/12/16 1,801.07
322839 4/12/16 270.00
322840 4/12/16 2,700.00
322841 4/12/16 14,279.87
322842 4/12/16 400.51
322843 4/12/16 165.00
322844 4/12/16 125.00
322845 4/12/16 935.42
322846 4/12/16 130.70
322847 4/12/16 266.20
322848 4/12/16 780.00
322849 4/12/16 295.00
322850 4/12/16 55.44
322851 4/12/16 2,058.00
322852 4/12/16 135.00
322853 4/12/16 999.61
322854 4/12/16 305.29
322855 4/12/16 951.13
322856 4/12/16 60.00
322857 4/12/16 174.00
322858 4/12/16 86.55
322859 4/12/16 10,526.53
322860 4/12/16 3,250.00
322861 4/12/16 4,856.35
322862 4/12/16 843.75
322863 4/12/16 352.03
322864 4/12/16 15,691.24
322865 4/12/16 2,721.18
322866 4/12/16 5,532.00
322867 4/12/16 3,126.26
322868 4/12/16 13,783.32
322869 4/12/16 745.00
322870 4/12/16 1,774.50
322871 4/12/16 49.70
322872 4/12/16 521.72
322873 4/12/16 325.72
322874 4/12/16 441.61
322875 4/12/16 1,477.35
322876 4/12/16 80.40
322877 4/12/16 5,334.29
322878 4/12/16 651.54
322879 4/12/16 543.45
322880 4/12/16 71,339.53
PAYEE
HERNANDEZ, A
HUNTER'S NURSERY INC
INNOVATIVE CONSTRUCTION
IRON MOUNTAIN
IBARRA, J
KAISER FOUNDATION HEALTH PLANS
KAISER FOUNDATION HEALTH PLANS
KAISER FOUNDATION HEALTH PLANS
KAISER FOUNDATION HEALTH PLANS
KEARNY PEARSON FORD
KIMLEY HORN AND ASSOC INC
KOFF & ASSOCIATES
KONE
LASER SAVER INC
LAW ENFORCEMENT TARGETS
LIEBERT CASSIDY WHITMORE
LOPEZ, T
MARLO'S AUTO SPECIALTIES
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MCDOUGAL LOVE ECKIS
MEDIFIT COMMUNITY SERVICES LLC
MES CALIFORNIA
MEYERS NAVE
MOSSY NISSAN
MTS
MUNICIPAL CODE CORPORATION
NATIONAL CITY AUTO TRIM
NATIONAL CITY TROPHY
PACIFIC AUTO REPAIR
PACIFIC TELEMANAGEMENT SERVICE
PENSKE FORD
PERRY FORD
POWERSTRIDE BATTERY CO INC
PRO BUILD
PROFORCE LAW ENFORCEMENT
PROJECT PROFESSIONALS CORP
PRUDENTIAL OVERALL SUPPLY
RANDALL LAMB ASSOCIATES INC
RED WING SHOES STORE
RELIANCE STANDARD
RELY ENVIRONMENTAL
RICK ALBA APPRAISAL SERVICE
SAM'S ALIGNMENT SERVICE
SDG&E
WARRANT REGISTER #41
4/12/2016
DESCRIPTION
REIMB: POST MANAGEMENT
MOP#45719 HORTICULTURAL ITEMS
KIMBALL PARK IMP. PROJECT
RECORDS/DOCUMENT STORAGE
RETIREE HEALTH BENEFITS/APRL 2016
INS ACTIVE/GRP 104220-0002 APR 2016
RETIREES INS / APR 2016
RETIREES INS /APR 2016
HD HSA INS/GRP 104220-0005 - APR 2016
2016 FORD TAURUS VEHICLE / PD
18TH ST. PED. PROJECT
MEA COMPENSATION STUDY / HR
MECHANIC STRAIGHT TIME / PW
MOP 45725 TONER CARTRIDGE / MIS
Q-T STANDARD Q TARGETS / PD
FIRE PAYROLL FLSA AUDIT
TRANSLATION SERVICES / 4/05/2016
REPARI/REFINISH RIGHT FRONT DOOR / PW
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
LIABILITY CLAIM COSTS
STAFFING AND MANAGEMENT OF POOL / CSD
SILVEX CLASS A FOAM CONCENTRATE
LABOR RELATIONS / NEGOTIATION SERVICES
PRE PAY OIL CHANGE BENEFITS PACKAGES / PW 322909
MTS TROLLEY FLAGGER SERVICE / NSD
SUPPLEMENT #45, UPDATE 1 1 CITY CLERK
MOP#72441 AUTO PARTS / PW
MOP#66556 SUPPLIES / PW
MOP#72448 AUTO PARTS / PW
PAYPHONE SERVICES / APRIL 2016
MOP#49078 AUTO PARTS / PW
R & M CITY VEHICLES / PW
MOP#67839 AUTO PARTS / PW
MOP 45707 MISC SUPPLIES / NSD
TASER CARTRIDGES / PD
12TH & D AVE. PROJECT
MOP 45742 LAUNDRY SVC / NSD
N.C. CORRECTIVE ACTION PROJECT
SAFETY BOOTS / PICHE
VOLUNTARY LIFE INS / APR 2016
PUBLIC WORKS YARD PROJECT
LIABILITY CLAIM COSTS
MOP#72442 AUTO PARTS
GAS & ELECTRIC
60 of 148
2/3
CHK NO DATE AMOUNT
322881 4/12/16 131.26
322882 4/12/16 370.60
322883 4/12/16 46,127.50
322884 4/12/16 157.00
322885 4/12/16 780.00
322886 4/12/16 189,276.00
322887 4/12/16 21,967.84
322888 4/12/16 7,572.29
322889 4/12/16 5,178.68
322890 4/12/16 49,477.34
322891 4/12/16 52,080.30
322892 4/12/16 37,260.00
322893 4/12/16 264.90
322894 4/12/16 843.18
322895 4/12/16 273.78
322896 4/12/16 585.00
322897 4/12/16 140.00
322898 4/12/16 470.00
322899 4/12/16 4,902.25
322900 4/12/16 2,159.60
322901 4/12/16 875.00
322902 4/12/16 577.50
322903 4/12/16 430.06
322904 4/12/16 260.03
322905 4/12/16 35.00
322906 4/12/16 100,742.55
322907 4/12/16 1,809.17
322908 4/12/16 5,841.00
4/12/16 75.97
322910 4/12/16 65.07
322911 4/12/16 911.24
322912 4/12/16 708.50
322913 4/12/16 199.20
322914 4/12/16 55.00
322915 4/12/16 228.00
322916 4/12/16 296.85
322917 4/12/16 545.73
322918 4/12/16 163.45
322919 4/12/16 137.21
322920 4/12/16 4,078.53
322921 4/12/16 30,993.06
322922 4/12/16 25.08
322923 4/12/16 2,965.00
322924 4/12/16 125.00
322925 4/12/16 2,598.29
322926 4/12/16 2,499.61
322927 4/12/16 140.00
322928 4/12/16 416.24
322929 4/12/16 27,942.26
PAYEE
SEAPORT MEAT COMPANY
SMART & FINAL
SOUTH BAY WINDOW & GLASS CO
SOUTH COAST EMERGENCY
STAPLES BUSINESS ADVANTAGE
STARTECH COMPUTERS
SUPERIOR READY MIX
SWEETWATER AUTHORITY
SYSCO SAN DIEGO INC
THE LINCOLN NATIONAL LIFE INS
THE STAR NEWS PUBLISHING COMP
TRITECH SOFTWARE SYSTEMS
U S BANK
U S HEALTHWORKS
UNITED PARCEL SERVICE
UNITED RENTALS
VALLEY POWER SYSTEMS INC
VERIZON WIRELESS
VISION SERVICE PLAN
VISTA PAINT
WAXIE SANITARY SUPPLY
WESTFLEX INDUSTRIAL
WIRED PAYMENTS
PUBLIC EMP RETIREMENT SYSTEM
PAYROLL
Pay period Start Date
8 3/29/2016
WARRANT REGISTER #41
4/12/2016
DESCRIPTION
FOOD / NUTRITION CENTER
MOP 45756 MISC SUPPLIES / PD
CITY WIDE OFF SITE WINDOW REPAIRS / PW
VEHICLE PARTS - SEAT CUSHION / PW
MOP 45704 OFFICE SUPPLIES / MIS
MOP 61744 MISC SUPPLIES / MIS
COLD MIX ASPHALTS/TACK OIL
WATER SERVICE UTILITIES
CONSUMABLES/FOOD - NUTRITION
LIFE & AD&D, STD, LTD INS/APR 2016
ADVERTISING: BID GS1516-5
ANNUAL RENEWAL/CUSTOMER SUPPORT / MIS
CREDIT CARD EXPENSES / HR
VACCINE / HR
UPS SHIPMENT
EXCAVATOR BUCKET 361 PW
PARTS - WASHER/GASKET/SEALANT / PW
CELLULAR SERVICE / 02/24/16 - 03/23/16
VISION SVC PLAN (CA) MARCH 2016
MOP 68834 PAINT / NSD
JANITORIAL SUPPLIES / PW
MOP#63850 SUPPLIES / PW
SERVICE PERIOD 03/15/16 - 03/28/16
End Date
4/11/2016
Check Date
4/20/2016
3/3
CHK NO DATE AMOUNT
322930 4/12/16 379.94
322931 4/12/16 159.79
322932 4/12/16 370.60
322933 4/12/16 2,141.65
322934 4/12/16 351.47
322935 4/12/16 336.13
322936 4/12/16 156.82
322937 4/12/16 27.32
322938 4/12/16 2,093.05
322939 4/12/16 9,487.51
322940 4/12/16 74.31
322941 4/12/16 123, 450.04
322942 4/12/16 445.19
322943 4/12/16 94.00
322944 4/12/16 35.70
322945 4/12/16 8,692.46
322946 4/12/16 3,756.33
322947 4/12/16 399.86
322948 4/12/16 403.98
322949 4/12/16 638.54
322950 4/12/16 215.76
322951 4/12/16 235.00
AIP Total 961,030.65
4072016 4/7/16 359,286.65
980,594.13
GRAND TOTAL $2,300,911.43
61 of 148
Certification
IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE
HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE
AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE
CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW.
7/lill-f
MARK ROBERTiS, FINANCE LESLIE DEESE, CITY MANAGER
FINANCE COMMITTEE
RONALD J. MORRISON, MAYOR -CHAIRMAN
JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER
MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER
I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND
THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF
BY THE CITY COUNCIL ON THE 17th OF MAY, 2016.
AYES
NAYS
ABSENT
62 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 63
The following page(s) contain the backup material for Agenda Item: Warrant Register
#42 for the period of 04/13/16 through 04/19/16 in the amount of $911,053.17. (Finance)
63 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Warrant Register #42 for the period of 04/13/16 through 04/19/16 in the amount of $911,053.17.
(Finance)
PREPARED BY: jK. Apalategul
PHONE: 019-336-4572
DEPARTMENT: Fin/
APPROVED BY: {
EXPLANATION:
'Per Government Section Code 37208, attached are the warrants issued for the period of 04/13/16
through 04/19/16.
Consistent with Department of Finance practice, listed below are all payments above $50,000.
Vendor Check/Wire Amount Explanation
New Century Construction 323013
Vintners Distributors Inc 323044
Western Rim Constructors 323045
Tristar Risk Management 987150
FINANCIAL STATEMENT:
ACCOUNT NO.
Reimbursement total $911,053.17
61,404.05
59,127.90
388,390.04
98,918.11
D Ave and 12th St. Project
Refund: T&A #90015 Shell Station
El Toyon & Kimball Skate Park Project
March 2016 WC Replenishment
APPROVED:
APPROVED:
ENVIRONMENTAL REVIEW:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
Finance
MIS
STAFF RECOMMENDATION:
Ratification of warrants in the amount of $911,053.171
BOARD / COMMISSION RECOMMENDATION:
N/A
ATTACHMENTS:
Warrant Register #42
64 Ot 148
1/3
PAYEE
SDG&E
ABLE PATROL & GUARD
AMAZON
BAKER & TAYLOR
BRODART CO
CALIFA GROUP
CENTRE FOR FAMILY LITERACY
JENSEN, M
MATRIX DEVELOPMENT LLC
MIDWEST TAPE
NEW READERS PRESS
SIRSIDYNIX 774271
THE SHOPPER INC
U S POSTMASTER
ABNEY, P
ACE UNIFORMS & ACCESSORIES INC
AIR POLLUTION CONTROL DISTRICT
AK & COMPANY
ALLSTAR FIRE EQUIPMENT INC
ALPHA PROJECT FOR THE HOMELESS
AMEDEE, W
AMEDEE, W
BARAHURA,D
BOOT WORLD
CAL UNIFORMS INC
CALIFORNIA ELECTRIC SUPPLY
CAROLYN ST CLAIR
CHILDREN'S HOSPITAL
CITY OF IMPERIAL BEACH
CLAIMS MANAGEMENT ASSOCIATES
CLEAN HARBORS
CLF WAREHOUSE
COUNTY OF SAN DIEGO
COUNTY OF SAN DIEGO
COUNTY OF SAN DIEGO
COX COMMUNICATIONS
DANIELS TIRE SERVICE
DAY WIRELESS SYSTEMS
DEPARTMENT OF JUSTICE
D-MAX ENGINEERING
ENR SUBSCRIPTION
ENTERPRISE FLEET MANAGEMENT
ESGIL CORPORATION
FASTSIGNS
FEDEX
FERGUSON ENTERPRISES INC
GOVCONNECTION INC
GRAINGER
GUTIERREZ JR, C
f
C.A41F0
,f,NIAA.•-�+
NATIO
WARRANT REGISTER #42
4/16/2016
DESCRIPTION
GAS AND ELECTRIC UTILITIES / S A
SECURITY GUARD SERVICE / LIBRARY
BOOKS - LIBRARY
BOOKS- LIBRARY
BOOKS - LIBRARY
EARLY LITERACY STATION BILINGUAL / LIBRARY
INSTRUCTIONAL GUIDES FOR TUTORS / LIBRARY
REIMBURSEMENT / LIBRARY SUPPLIES
SUPPORT AND SOFTWARE UPDATES / LIBRARY
DVD'S/AUDIO BOOKS - LIBRARY
WORKBOOKS FOR TUTORS/LEARNERS / LIBRARY
SINGLE PATRON BARCODES / LIBRARY
DVD PROCESSING SUPPLIES -LIBRARY
POSTAGE FOR OVERDUE NOTICES / LIBRARY
REIMB: ANIMAL CARE CONFERENCE 1 PD
ULTRA -COMPACT TACTICAL LIGHT / FIRE
APCD FEES FOR NC FIRE DEPT
SB90 MANDATED COST CLAIM SERVICES
FLOW TEST KIT/PW
EXPENSE REIMBURSEMENT / JAN 2016 / NSD
REIMB: BACKPACKS FOR CERT RAFFLE
REIMB: MILEAGE; TERRORISM III CLASS
REIMB: MILEAGE/THREAT & ERROR MANAGEMENT
MOP#64096 SAFETY APPAREL
CLASS A UNIFORMS FOR FIREFIGHTERS
MOP#45698 SUPPLIES
FRAMED PROJECT FOR DISPLAY
FORENSIC SVCS / MARCH 2016 / PD
WQIP SD BAY CONTRIBUTION
RISK CONSULTING SERVICES / JAN 2016
HOUSEHOLD HAZARDOUS WASTE
OUTER AIR ELEMENT / PW
RECORDING DOCUMENTS
REGIONAL COMMUNICATIONS SYSTEMS / FEB
MAIL PROCESSING SERVICES
INTERNET SERVICE / MARCH 2016
TIRES / PW
VOLUME KNOB XTS5000 / PD
NEW EMP FINGERPRINT/FEB 2016
T&A #90121; REVIEWS OF NC PARK LOFTS
SUBSCRIPTION / ENGINEERING DEPT
ENTERPRISE FLEET LEASE MANAGEMENT
PLAN CHECK SERVICES / FIRE DEPARTMENT
BOOK & DVD RETURN SIGN - LIBRARY
SHIPPING SERVICES
MOP#45723 SUPPLIES 1 PW
VMWARE VS6-EPL-C LICENSING
MOP#65179 SUPPLIES / PW
REIMB: DRUG R 65 of 148 XPERT
CHK NO DATE AMOUNT
322952 4/19/16 221.28
322953 4/19/16 3,223.80
322955 4/19/16 3,236.74
322956 4/19/16 2,205.14
322957 4/19/16 1,340.46
322958 4/19/16 500.00
322959 4/19/16 97.00
322960 4/19/16 11.40
322961 4/19/16 695.00
322962 4/19/16 190.47
322963 4/19/16 790.56
322964 4/19/16 923.80
322965 4/19/16 1,143.67
322966 4/19/16 98.00
322967 4/19/16 186.96
322968 4/19/16 130.78
322969 4/19/16 356.00
322970 4/19/16 3,500.00
322971 4/19/16 1,710.65
322972 4/19/16 13,137.24
322973 4/19/16 124.16
322974 4/19/16 55.08
322975 4/19/16 119.88
322976 4/19/16 250.00
322977 4/19/16 618.61
322978 4/19/16 676.04
322979 4/19/16 301.86
322980 4/19/16 896.00
322981 4/19/16 21,606.00
322982 4/19/16 14,775.50
322983 4/19/16 575.00
322984 4/19/16 478.20
322985 4/19/16 105.00
322986 4/19/16 7,924.74
322987 4/19/16 2,683.44
322988 4/19/16 31.47
322989 4/19/16 528.82
322990 4/19/16 369.15
322991 4/19/16 576.00
322992 4/19/16 2,472.50
322993 4/19/16 49.95
322994 4/19/16 14,516.51
322995 4/19/16 2,637.30
322996 4/19/16 90.79
322997 4/19/16 20.33
322998 4/19/16 321.23
322999 4/19/16 14,699.00
323000 4/19/16 1,560.84
323001 4/19/16 562.76
PAYEE
HARRIS & ASSOCIATES
KOFF & ASSOCIATES
KONICA MINOLTA
L B CIVIL CONSTRUCTION INC
LA MAESTRA FAMILY CLINIC
LEHR AUTO ELECTRIC
MAN K9 INC
MARCHANTE, A
MEJIA, A
MOTOROLA SOLUTIONS INC
NAN MCKAY AND ASSOC INC
NEW CENTURY CONSTRUCTION INC
OFFICE SOLUTIONS BUSINESS
OLIVERIA, H
PACIFIC PRODUCTS & SERVICES
PRO BUILD
PROFORCE LAW ENFORCEMENT
PRUDENTIAL OVERALL SUPPLY
QUEVEDO, M
RICK GODFREY AND ASSOCIATES
SAFRAN MORPHOTRUST
SAN DIEGO FRICTION PRODUCTS
SAN DIEGO HABITAT FOR HUMANITY
SAN DIEGO MIRAMAR COLLEGE
SAN DIEGO REGIONAL
SAN DIEGO UNION TRIBUNE
SDCFCA
SEALMASTER OF SOUTHERN CA
SILVERADO AVIONICS
SIRCHIE FINGER PRINT
SMART & FINAL
SOLAR CITY
STAPLES BUSINESS ADVANTAGE
STC TRAFFIC INC
THE SOCO GROUP, INC.
TYLER BLIK DESIGN INC
U S BANK
U S HEALTHWORKS
UNITED PARCEL SERVICE
URBAN LAND INSTITUTE
VALLEY INDUSTRIAL SPECIALTIES
VERIZON WIRELESS
VINTNERS DISTRIBUTORS INC
WESTERN RIM CONSTRUCTORS INC
WILLY'S ELECTRONIC SUPPLY
WARRANT REGISTER #42
4/16/2016
DESCRIPTION
MISC SEWER ENG SUPPORT SERVICES
MEA COMPENSATION STUDY - HR
COPIER EQUIPMENT LEASE / 3/1/16 - 3/31/1
A AVE GREEN ST IMPROVEMENTS PROJECT
REFUND: PROJECT CANCELLATION
SAFE STOP / PW
K9 MONTHLY MAINTENANCE TRAINING
REIMB: MILEAGE/TRAINING HUD IDIS
SUBSISTENCE: DISPATCHER PUBLIC SAFETY
MID POWER MOBILE VEHICLE RADIOS
PIH ALERT SUBSCRIPTION / SEC 8
D AVENUE AND E 12TH ST. PROJECT
DESKS FOR POOL / CSD
REIMS / NELROD CO HOUSING CONFERENCE
PERFORATED TELESPAR TUBING / PD
MOP#45707 SUPPLIES / PW
DIGITAL POWER MAG/EXTENDED DPM / PD
MOP#45742 LAUNDRY SERVICES
LIABILITY CLAIM COSTS
TUITION: TRAFFIC COLLISION /PD
NEW EMP FINGERPRINT TEST/FEB 2016
TURN SIGNAL SWITCH / PW
REIMB/ACQUISITION REHABILITATION PROGRAM
TUITION: DRUG INFLUENCE / PD
TUITION: EXECUTIVE COMMUNICATION / ENG
LEGAL NOTICES ADVERTISING
REGISTRATION: CEDAR FIRE/STAFF RIDE / FIRE
COMPLETE ALUM APPLICATOR BRUSH / PW
LITHIUM ION BATTERY 2200 / PD
COMBINATION TAGS / PD
MOP 45756. SUPPLIES FOR FIRE DEPARTMENT
REFUND/PERMIT CANCELLED 3000 E 5TH ST
MOP#45704 OFFICE SUPPLIES / FINANCE
T&A #1691 SVCS - TROLLEY STATIONS PROJECT
FUEL FOR SMALL ENGINES / FIRE
CONSULTANT SVCS / ARTS PROGRAM
CREDIT CARD EXPENSES / COMM SVC
VACCINE / HR
UPS SHIPMENT
MEMBERSHIP RENEWAL/B RAULSTON
MOP#46453 PLUMBING MATERIALS
CELLULAR SERVICE / 2/22/16 - 3/31/16
REFUND: T&A #90015 SHELL STATION
EL TOYON & KIMBALL SKATE PARK PROJECT
MOP 45763 MISC SUPPLIES - MIS
2/3
CHK NO DATE AMOUNT
323002 4/19/16 3,280.00
323003 4/19/16 8,050.00
323004 4/19/16 1,931.48
323005 4/19/16 1,543.75
323006 4/19/16 21,223.28
323007 4/19/16 346.10
323008 4/19/16 1,560.00
323009 4/19/16 84.54
323010 4/19/16 1,920.00
323011 4/19/16 37,091.99
323012 4/19/16 349.00
323013 4/19/16 61,404.05
323014 4/19/16 2,873.24
323015 4/19/16 1,229.94
323016 4/19/16 2,711.19
323017 4/19/16 726.51
323018 4/19/16 662.66
323019 4/19/16 453.11
323020 4/19/16 1,959.50
323021 4/19/16 500.00
323022 4/19/16 32.00
323023 4/19/16 311.61
323024 4/19/16 19,202.16
323025 4/19/16 9.20
323026 4/19/16 500.00
323027 4/19/16 4,422.80
323028 4/19/16 80.00
323029 4/19/16 944.73
323030 4/19/16 773.92
323031 4/19/16 64.59
323032 4/19/16 244.83
323033 4/19/16 501.44
323034 4/19/16 68.06
323035 4/19/16 3,687.50
323036 4/19/16 281.18
323037 4/19/16 10,000.00
323038 4/19/16 1,540.05
323039 4/19/16 282.00
323040 4/19/16 45.69
323041 4/19/16 220.00
323042 4/19/16 97.72
323043 4/19/16 10,156.14
323044 4/19/16 59,127.90
323045 4/19/16 388,390.04
323046 4/19/16 71.56
A/P Total 774,280.57
WIRED PAYMENTS
PAYCHEX BENEFIT TECHNOLOGIES
BENETRAC ESR
66 of 148
EE APR 2016
930326 4/15/16 100.00
3/3
WARRANT REGISTER #42
4/16/2016
PAYEE DESCRIPTION CHK NO DATE AMOUNT
TRISTAR RISK MANAGEMENT PREFUND FOR FRANK KLOS & COLLEN S 987087 4/19/16 24,318.73
TRISTAR RISK MANAGEMENT MARCH 2016 WC REPLENISHMENT 987150 4/19/16 98,918.11
SECTION 8 HAPS PAYMENTS
Start Date End Date
4/13/2016 4/19/2016
13,435.76
GRAND TOTAL $ 911,053.17
67 of 148
Certification
IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE
HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE
AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE
CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW.
MARK ROBE7tg:de‘Lg0----
,NANCE LESLIE DEESE, CITY MANAGER
FINANCE COMMITTEE
RONALD J. MORRISON, MAYOR -CHAIRMAN
JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER
MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER
I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND
THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF
BY THE CITY COUNCIL ON THE 17th OF MAY, 2016.
AYES
NAYS
AB SENT
68 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 69
The following page(s) contain the backup material for Agenda Item: Notice of Decision —
Planning Commission approval of a Conditional Use Permit for outdoor storage at ABC
Supply, Inc. located at 2840 Transportation Avenue. (Applicant: Rebecca Barnes) (Case
File 2016-06 CUP) (Planning)
69 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE:
;May 17, 2016 !
AGENDA ITEM NO.
ITEM TITLE:
(Notice of Decision — Planning Commission approval of a Conditional Use Permit for outdoor storage
at ABC Supply, Inc. located at 2840 Transportation Avenue. (Applicant: Rebecca Barnes) (Case File
2016-06 CUPj
PREPARED BY )Martin Reeder, AICP
PHONE: 1336-4313 1
EXPLANATION:
!The applicant has applied for a Conditional Use Permit (CUP) to store building supplies (roofing
materials) on a lot at 2840 Transportation Avenue. NCMC §18.25.020 requires a CUP for such a use in
the Light Industrial (IS) zone. Use of this property would be an expansion of the existing business, which
is located on a neighboring lot.
DEPARTMENT:
APPROVED BY:
Planning Commission conducted a public hearing on May 2, 2016. Commissioners asked questions
regarding fencing, existing development, and conditions of approval. The Commission voted to approve
the Conditional Use Permit based on required findings and subject to Conditions of Approval.
The attached Planning Commission staff report describes the proposal in detail.!
FINANCIAL STATEMENT;
ACCOUNT NO.
ENVIRONMENTAL REVIEW:
Not a project per CEQA
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Staff concurs with the decision of the Planning Commission and recommends that the Notice o
Decision be filed.
BOARD / COMMISSION RECOMMENDATION
lThe Planning Commission approved the Conditional Use Permit.
Ayes: Baca, Bush, Flores, Garcia, Sendt Absent: DelaPaz, Yamanel
ATTACHMENTS:
11. Location Map
2. Planning Commission Staff Report 4. Reduced Plan
3. Resolution No. 2016-09
70 of 148
2016-06 CUP — 2840 Transportation Avenue ^ Outdoor storage — Overhead
71 of 148
7
CITY OF NATIONAL CITY - PLANNING DEPARTMENT
1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950
PLANNING COMMISSION STAFF REPORT
Title:
Case File No.:
Location:
Assessor's Parcel Nos.:
Staff report by:
Applicant:
Zoning designation:
Adjacent zoning:
North:
East:
South:
West:
Environmental review:
Staff recommendation:
Item no. 6
May 2, 2016
PUBLIC HEARING — CONDITIONAL USE PERMIT FOR
OUTDOOR STORAGE AT ABC SUPPLY, INC. LOCATED
AT 2840 TRANSPORTATION AVENUE.
2016-06 CUP
2840 Transportation Avenue
562-150-19
Michael Fellows, Assistant Planner
Rebecca Barnes (for ABC Supply Company)
IL (Light Industrial)
Industrial / IL (Light Industrial)
Automobile Dealership / CA (Automobile Commercial)
Industrial / IL (Light Industrial)
Industrial / IL (Light Industrial)
Not a project per CEQA
Approve
72 of 148
BACKGROUND
The applicant has applied for a Conditional Use Permit (CUP) to store building supplies
(roofing materials) on a lot at 2840 Transportation Avenue. NCMC §18.25.020 requires
a CUP for such a use in the Light Industrial (IS) zone. Use of this property would be an
expansion of the existing business, which is located on a neighboring lot.
S ite characteristics
The property has 270 feet of frontage on Transportation Avenue and is approximately
210 feet deep and is zoned IL (Light Industrial). The property is 1.3 acres in size and is
developed with a 16,000 square -foot metal building with 800 square feet of office area.
The area surrounding the building is asphalt, which is surrounded by an eight -foot high
perimeter fence.
Proposed use
The applicant (ABC Supply Company) is proposing to use the property for both indoor
and outdoor building supply storage (roofing materials). The area of outdoor storage
(the subject of this permit request) would be between the building and Transportation
Avenue. If approved, this location would be an expansion of the applicant's existing
roofing supply business, which is located on the property adjacent to the south of the
subject property at 135 W. 30th Street.
Analysis
General Plan
The General Plan Land Use Element designates the property as Industrial which is
intended to provide areas for employment intensive uses, light manufacturing, storage
facilities, warehousing, and distribution.
The proposed roofing supply storage use is consistent with the intent of the Industrial
land use designation described above, as it would help support an employer that
intends to use the property for storage, warehousing, and distribution services.
Additionally, the General Plan contains City-wide goals and implementing policies.
Land Use Element Goal LU-2: Calls for a mix of land uses including residential,
commercial, employment, service, agricultural, open space, and recreational uses that
accommodate the needs of persons from a!I income groups and age levels. Policies
implementing this goal include:
• Policy LU-2.6: Support development and redevelopment that creates jobs for all
income levels.
The proposal is consistent with this policy, as the applicant has stated they
propose to hire three to five employees in addition to the existing 9 employees
serving their other location. Employees would be shared by both locations.
73 of 148
• Policy LU-2.8: Designate land for industrial uses sufficient to meet future city
needs, but only in locations that will not negatively impact residential
neighborhoods.
In this case there will be no impacts on residential development since the closest
residence is located on "A" Avenue that is approximately .15 of a mile from the
subject property, and the Industrial land use designation does not allow for the
future development of nearby residential uses.
• Policy LU-5.11: Support efforts to reduce unemployment rates for city residents.
The proposed business expansion support efforts to reduce unemployment
rates since the applicant proposes to hire additional employees and the
expansion supports the business and its existing employees.
Land Use Code
Land Use Code (LUC) Section 18.25.020 establishes permitted uses in the IL zone.
Building materials sales and accessory outdoor storage is permitted by right in the IL
zone. However, outdoor storage as a primary use in this zone (the entire property will
be used for storage and no sales activities are proposed on the site) requires a
Conditional Use Permit.
Outdoor Storage — LUC Section 18.30.160 regulates outdoor storage. The section
requires that all storage of more than 60 cubic feet and is visible from any public street be
enclosed by a view obscuring fence. This section further requires that any materials in
outdoor storage areas are stacked to a height no greater than that of any building, wall,
fence, or gate enclosing the storage area.
In this case the property currently has an eight -foot tall view -obscuring fence that
surrounds most of the property; therefore, Conditions of Approval have been included to
require that the fence be maintained and that materials be stacked no higher than the
perimeter fence.
Parking Requirement — LUC Section 18.45.050 prescribes the required number of off-
street parking spaces by land use. This Code section requires that warehouse uses
provide one space for each 1,000 square feet and that office uses provide one space per
200 square feet of floor area. This equates to 20 parking spaces (16 for the warehouse
and 4 for the office).
A Condition of Approval has been added requiring the applicant to submit a revised
parking plan to the Planning Department. The plan will identify the 20 parking spaces
closest to Transportation Avenue as required spaces and will prohibit use of these spaces
for storage.
74 of 148
Mailing — All property owners and occupants within a distance of 300 feet are required
to be notified of a public hearing for CUP applications. 62 people were notified by mail
of this public hearing, which met this requirement.
Required findings
The Municipal Code contains required findings for Conditional Use Permits. There are
six required findings:
1. The proposed use is allowable within the applicable zoning district pursuant to a
Conditional Use Permit and complies with all other applicable provisions of the
Land Use Code.
Outdoor storage is permitted in the11, IL zone subject to a Conditional Use Permit per LUC
section 18.25.020, and the proposed outdoor storage complies with all other provisions
of the Land Use Code including requirements for screening, parking, and notification as
discussed in the staff report.
2. The proposed use is consistent with the General Plan and any applicable specific
plan.
The proposed use is consistent with all General Plan since the property is designated
for Industrial land uses that include employment intensive uses, light manufacturing,
storage facilities, warehousing, and distribution that is consistent with the use proposed
by the applicant.
The proposed is consistent with General plan Policies LU-2.6, LU-2.8, and LU-5.11
since the proposal would create jobs, supports an existing employer, establish an
industrial use without negatively impacting residential development, will support efforts
to reduce the unemployment rate.
3. The design, location, size, and operating characteristics of the proposed activity
would be compatible with the existing and future land uses in the vicinity.
The proposed outdoor storage use is located in an industrial Zone surrounded by
industrial uses on 1.3 acre lot that far exceeds the 5,000 square foot minimum lot size in
the zone. Further reducing impacts on existing and future requirements is the eight foot
screen fence surrounding the property and a Condition of Approval that the storage not
exceed the fence height.
4. The site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints.
75 of 148
This proposal is for outdoor storage on a property that is developed for, and previously
used by, industrial uses. There is no expansion proposed to the building, which already
has access and utilities.
5. Granting the permit would not constitute a nuisance or be injurious or detrimental
to the public interest, health, safety, convenience, or welfare, or materially
injurious to persons, property, or improvements in the vicinity and zone in which
the property is located.
The proposed outdoor storage use is located in an industrial zone surrounding by
industrial uses. ! All outdoor storage would be screened from neighboring properties
mitigating visual Impacts on neighboring properties.
6. The proposed project has been reviewed in compliance with the California
Environmental Quality Act.
The project is not considered a project under CEQA (California Environmental Quality
Act), as the property is an existing paved lot that will be repaved and used for outdoor
storage.
Department and Agency Comments
The application was routed to the Building, Fire, and Engineering Departments. No
comments were received that related to the outdoor storage component of the business,
which is the subject of this CUP application. There were comments related to interior
use of the building on the site, which in not included in this application. These
comments will be addressed separately through the building permit and business
license process.
Conditions of Approval
Standard Conditions of Approval have been included with this permit. Additionally
conditions specific to the outdoor storage use have been added. These conditions
include a requirement to submit a revised site plan to the Planning Department
identifying required parking spaces and prohibiting their use for storage, conformance
with outdoor storage requirements found in LUC section 18.30.160, and maintenance of
an eight foot tall fence.
76 of 148
Summary
The proposed outdoor storageuseis consistent with the General Plan, as the property is
designated for industrial uses that include storage, warehousing, and distribution
services. Furthermore, the proposed storage is consistent with General Plan Policies
since it would create jobs, support efforts to reduce unemployment rates, and is
compatible with neighboring uses. The proposal is also consistent with the Land Use
Code since outdoor storage is permitted in the IL zone with a Conditional Use Permit and
since the proposal meets all requirements for outdoor storage specified in LUC section
18.30.160.
OPTIONS
1. Approve 2016-06 CUP subject to the conditions listed below, based on attached
findings and/or findings to be determined by the Planning Commission; or
2. Deny 2016-06 CUP based on findings to be determined by the Planning
Commission; or
3. Continue the item in order to obtain additional information.
ATTACHMENTS
1. Recommended Findings for Approval
2. Recommended Conditions
3. Overhead
4. Site photos
5. Applicant's Plans (Exhibit A, case file no. 2016-06 CUP, dated 3/15/2016)
6. Public Hearing Notice (Sent to 60 property owners)
letuth
MICHAEL FELLOWS BRAD RAULSTON
Assistant Planner Executive Director
77 of 148
RECOMMENDED FINDINGS FOR APPROVAL
OF CONDITIONAL USE PERMIT
Case File No. 2016-06 CUP — 2840 Transportation Avenue
That the proposed use is allowable within the applicable zoning district pursuant
to a Conditional Use Permit and complies with all other applicable provisions of
the Land Use Code, because outdoor storage is permitted in the IL zone subject
to a Conditional Use Permit per LUC section 18.25.020, and the proposed
outdoor storage complies with all other provisions of the Land Use Code
including requirements for screening, parking, and notification as discussed in
the staff report.
2. That the proposed use is consistent with the General Plan and any applicable
specific plans, because the proposed use is consistent with all General Plan
since the property is designated for Industrial land uses that include employment
intensive uses, light manufacturing, storage facilities, warehousing, and
distribution that is consistent with the use proposed by the applicant. The
proposed is consistent with General plan Policies LU-2.6, LU-2.8, and LU-5.11
since the proposal would create jobs, supports an existing employer, establish an
industrial use without negatively impacting residential development, will support
efforts to reduce the unemployment rate.
3. That the design, location, size, and operating characteristics of the proposed
activity would be compatible with the existing and future land uses in the vicinity,
because the proposed outdoor storage use is located in an Industrial Zone
surrounded by industrial uses on 1.3 acre lot that far exceeds the 5,000 square foot
minimum lot size in the zone. Further reducing impacts on existing and future
requirements is the eight foot screen fence surrounding the property and a
Condition of Approval that the storage not exceed the fence height.
4. That the site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints,
because this proposal is for outdoor storage on a property that is developed for and
previously used by industrial uses. There is no expansion proposed to the building
that is already had access and utilities.
5. That granting the permit would not constitute a nuisance or be injurious or
detrimental to the public interest, health, safety, convenience, or welfare, or
materially injurious to persons, property, or improvements in the vicinity and zone
in which the property is located, because the proposed outdoor storage use is
78 of 148
located in an industrial zone surrounding by industrial uses. All outdoor storage
would be screened from neighboring properties mitigating visual impacts on
neighboring properties.
6. That the proposed project has been reviewed in compliance with the Califomia
Environmental Quality Act, because the project is not considered a project under
CEQA (California Environmental Quality Act), as no development is proposed.
Given that there is no calculable increase in traffic and no other impacts are
anticipated staff is of the opinion that the project would not result in any physical
changes to the environment.
79 of 148
RECOMMENDED CONDITIONS OF APPROVAL
2016-06 CUP — 2840 Transportation Avenue
General
1. This Conditional Use Permit authorizes outdoor storage at 2840 Transportation
Avenue. Except as required by conditions of approval, all plans submitted for perrnits
associated with the project shall conform with Exhibit A, Case File No. 2016-06 CUP,
dated 3/15/2016).
2. Before this Conditional Use Permit shall become effective, the applicant and the
property owner both shall sign and have notarized an Acceptance Form, provided by
the Planning Department, acknowledging and accepting all conditions imposed upon
the approval of this permit. Failure to return the signed and notarized Acceptance
Fomi within 30 days of its receipt shall automatically terminate the Conditional Use
Permit. The applicant shall also submit evidence to the satisfaction of the Planning
Department that a Notice of Restriction on Real Property is recorded with the County
Recorder. The applicant shall pay necessary recording fees to the County. The Notice
of Restriction shall provide information that conditions imposed by approval of the
Conditional Use Permit are binding on all present or future interest holders or estate
holders of the property. The Notice of Restriction shall be approved as to form by the
City Attorney and signed by the Executive Director prior to recordation.
3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the
California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all
necessary environmental filing fees for the San Diego County Clerk. Checks shall be
made payable to the County Clerk and submitted to the National City Planning
Department.
4. This permit shall become null and void if not exercised within one year after adoption of
the resolution of approval unless extended according to procedures specified in
Section 18.12.040 of the Municipal Code.
Building
5. Plans submitted for improvements must comply with the 2013 edition of the California
Building, Electrical, Fire, Plumbing, and Mechanical Codes.
Fire
6. Plans submitted for improvements must comply with the current editions of the
California Fire Code (CFC) and National Fire Protection Association (NFPA).
Planning
7. The proposed outdoor storage use shall conform to all requirements of Municipal Code
Chapter 18.30.160, which regulates outdoor storage.
80 of 148
8. A revised site plan shall be submitted to the Planning Department identifying 20
parking spaces that are to remain open for use as automobile parking spaces.
9. No Storage of materials shall be located on, or block access to, required parking
spaces.
10. Storage of materials shall be stacked at or below the height of the perimeter fence.
11. The perimeter fence shall be properly maintained both structurally and aesthetically.
81 of 148
1. Fencing overview; metal panels
3. West building elevation
5. westnukiuing elevation
7. Vehicle storage yard and asphalt paving
2. East building elevation and view of property from street
4. North building elevation
'iDukh k .;'"-sir rIr. r�in�
I I
8. Covered area at structure portion
SITE PHOTOGRAPHS
Project No.15.144700.2
PARTNER
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CALLFORNIA -or
JCORPOSA
CITY OF NATIONAL CITY - PLANNING DEPARTMENT
1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950
NOTICE OF PUBLIC HEARING
CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE
AT ABC SUPPLY, INC. LOCATED AT
2840 TRANSPORTATION AVENUE.
CASE FILE NO.: 2016-06 CUP
APN: 562-150-19
The National City Planning Commission will hold a public hearing atter the hour of 6:00
p.m. Monday, May 2, 2016, in the City Council Chambers, Civic Center, 1243 National
City Boulevard, National City, California, on the proposed request. (Applicant: Rebecca
Barnes)
The applicant proposes to store stacked roofing material in a paved storage lot between
their building and Transportation Avenue. The project site is a commercial wholesale
roofing material business (ABC Supply, Inc.). Operating hours of the business are 6:30
a.m. to 4 p.m. Monday to Friday.
Information is available for review at the City's Planning Department, Civic Center.
Members of the public are invited to comment. Written comments should be received
on or before 12:00 p.m., May 2, 2016 by the Planning Department, who can be
contacted at 619-336-4310 or planning@nationalcityca.gov
If you challenge the nature of the proposed action in court, you may be limited to raising
only those issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the Planning Commission at, or prior
to, the public hearing.
NATIONAL CITY PLANNING DEPARTMENT
BRAD RAULSTON
Executive Director
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RESOLUTION NO. 2016-09
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A
CONDITIONAL USE PERMIT FOR OUTDOOR STORAGE AT ABC SUPPLY, INC.
LOCATED AT 2840 TRANSPORTATION AVENUE.
CASE FILE NO. 2016-06 CUP
APN: 562-150-19
WHEREAS, the Planning Commission of the City of National City considered a
Conditional Use Permit for outdoor storage at ABC Supply, Inc. located at 2840
Transportation Avenue at a duly advertised public hearing held on May 2, 2016, at
which time oral and documentary evidence was presented; and,
WHEREAS, at said public .hearings the Planning Commission considered the
staff report contained in Case File No. 2016-06 CUP maintained by the City and
incorporated herein by reference along with evidence and testimony at said hearing;
and,
WHEREAS, this action is taken pursuant to all applicable procedures required by
State law and City law; and,
WHEREAS, the action recited herein is found to be essential for the preservation
of public health, safety, and general welfare.
NOW, THEREFOHE, BE IT RESOLVED by the Planning Commission of the City
of National City, California, that the testimony and evidence presented to the Planning
Commission at the public hearing held on May 2, 2016, support the following findings:
1. That the proposed use is allowable within the applicable zoning district pursuant
to a Conditional Use Permit and complies with all other applicable provisions of
the Land Use Code, because outdoor storage is permitted in the IL zone subject
to a Conditional Use Permit per LUC section 18.25.020, and the proposed
outdoor storage complies with all other provisions of the Land Use Code
including requirements for screening, parking, and notification as discussed in
the staff report.
2. That the proposed use is consistent with the General Plan and any applicable
specific plans, because the proposed use is consistent with all General Plan
since the property is designated for Industrial land uses that include employment
intensive uses, light manufacturing, storage facilities, warehousing, and
distribution that is consistent with the use proposed by the applicant. The
proposed is consistent with General plan Policies LU-2.6, LU-2.8, and LU-5.11
since the proposal would create jobs, supports an existing employer, establish -
an industrial use without negatively impacting residential development, will
support efforts to reduce the unemployment rate.
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3. That the design, location, size, and operating characteristics of the proposed
activity would be compatible with the existing and future land uses in the vicinity,
because the proposed outdoor storage use is located in an Industrial Zone
surrounded by industrial uses on 1.3 acre lot that far exceeds the 5,000 square
foot minimum lot size in the zone. Further reducing impacts on existing and future
requirements is the eight foot screen fence surrounding the property and a
Condition of Approval that the storage not exceed the fence height.
4. That the site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints,
because this proposal is for outdoor storage on a property that is developed for
and previously used by industrial uses. There is no expansion proposed toi the
building that is already had access and utilities.
5. That granting the permit would not constitute a nuisance or be injurious or
detrimental to the public interest, health, safety, convenience, or welfare, or
materially injurious to persons, property, or improvements in the vicinity and zone
in which the property is located, because the proposed outdoor storage use is
located in an industrial zone surrounding by industrial uses. All outdoor storage
would be screened from neighboring properties mitigating visual impacts on
neighboring properties.
6. That the proposed project has been reviewed in compliance with the California
Environmental Quality Act, because the project is not considered a project under
CEQA (California Environmental Quality Act), as no development is proposed.
Given that there is no calculable increase in traffic and no other impacts are
anticipated staff is of the opinion that the project would not result in any physical
changes to the environment.
BE IT FURTHER RESOLVED that the application for Conditional Use Permit is
approved subject to the following conditions:
General
1. This Conditional Use Permit authorizes outdoor storage at 2840 Transportation
Avenue. Except as required by conditions of approval, ail plans submitted for permits
associated with the project shall conform with Exhibit A, Case File No. 2016-06 CUP,
dated 3/15/2016).
2. Before this Conditional Use Pennit shall become effective, the applicant and the
property owner both shall sign and have notarized an Acceptance Form, provided by
the Planning Department, acknowledging and accepting all conditions imposed upon
the approval of this permit. Failure to return the signed and notarized Acceptance
Form within 30 days of its receipt shall automatically terminate the Conditional Use
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Permit. The applicant shall also submit evidence to the satisfaction of the Planning
Department that a Notice of Restriction on Real Property is recorded with the County
Recorder. The applicant shall pay necessary recording fees to the County. The
Notice of Restriction shall provide information that conditions imposed by approval of
the Conditional Use Permit are binding on all present or future interest holders or
estate holders of the property. The Notice of Restriction shall be approved as to form
by the City Attorney and signed by the Executive Director prior to recordation.
3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the
California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all
necessary environmental filing fees for the San Diego County Clerk. Checks shall be
made payable to the County Clerk and submitted to the National City Planning
Department.
4. This permit shall become null and void if not exercised within one year after adoption
of the resolution of approval unless extended according to procedures specified in
Section 18.12.040 of the Municipal Code.
Building
5. Plans submitted for improvements must comply with the 2013 edition of the California
Building, Electrical, Fire, Plumbing, and Mechanical Codes.
Fire
6. Plans submitted for improvements must comply with the current editions of the
California Fire Code (CFC) and National Fire Protection Association (NFPA).
Planning
7. The proposed outdoor storage use shall conform to all requirements of Municipal
Code Chapter 18.30.160, which regulates outdoor storage.
8. A revised site plan shall be submitted to the Planning Department identifying 20
parking spaces that are to remain open for use as automobile parking spaces.
9. No Storage of materials shall be located on, or block access to, required parking
spaces.
10. Storage of materials shall be stacked at or below the height of the perimeter fence.
11. The perimeter fence shall be properly maintained both structurally and aesthetically.
12. Materials stored outside shall not be stored beneath overhead power lines.
BE IT FURTHER RESOLVED that copies of this Resolution be transmitted
forthwith to the applicant and to the City Council.
BE IT FINALLY RESOLVED that this Resolution shall become effective and final
on the day following the City Council meeting where the Planning Commission
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resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to
5:00 p.m. on the day of that City Council meeting. The City Council may, at that
meeting, appeal the decision of the Planning Commission and set the matter for public
hearing.
CERTIFICATION:
This certifies that the Resolution was adopted by the Planning Commission at their
meeting of May 2, 2016, by the following vote:
AYES: Bush, Baca, Garcia, Sendt, Flores
NAYS:
ABSENT: Delapaz, Yamane
ABSTAIN: C>
CH RPERSON
87 of 148
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CC/CDC-HA Agenda
5/17/2016 — Page 89
The following page(s) contain the backup material for Agenda Item: Notice of Decision —
Planning Commission approval of a Conditional Use Permit for motor vehicle storage at
100 East 18th Street. (Applicant: Dan Levine) (Case File 2016-09 CUP) (Planning)
89 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE:
Nay 17, 2016 1
AGENDA ITEM NO.
ITEM TITLE°
Notice of Decision — Planning Commission approval of a Conditional Use Permit for motor vehicle
storage at 100 East 18th Street. (Applicant: Dan Levine) (Case File 2016-09 CUP j,
PREPARED BY: Martin Reeder, AICPi
PHONE: 1336-4313
EXPLANATION:
DEPARTMENT:
APPROVED BY:
The applicant has applied for a Conditional Use Permit (CUP) to store automobiles, associated with area
car dealers, on a lot at 100 East 18th Street. NCMC §18.22.020 requires a CUP for such a use in the
Service Commercial (CS) zone. Operating hours associated with shuttling vehicles to dealerships would
typically be from 8:00 a.m. to 6:00 p.m. seven days a week.
Planning Commission conducted a public hearing on May 2, 2016. Commissioners asked questions
regarding property condition, previous development considerations, and Land Use Code requirements.
The Commission voted to approve the Conditional Use Permit based on required findings and subject to
Conditions of Approval.
The attached Planning Commission staff report describes the proposal in detail 1
FINANCIAL STATEMENT:
ACCOUNT NO.
ENVIRONMENTAL REVIEW:
Not a project per CEQA
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
APPROVED:
APPROVED:
Finance
MIS
STAFF RECOMMENDATION:
Staff concurs with the decision of the Planning Commission and recommends that the Notice of
Decision be filed.
BOARD 1 COMMISSION RECOMMENDATION:.
The Planning Commission approved the Conditional Use Permit.
Ayes: Baca, Bush, Flores, Garcia, Sendt Absent DelaPaz, Yamane
ATTACHMENTS:
I1. Location Map 3. Resolution No. 2016-10
2. Planning Commission Staff Report 4. Reduced Plans
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2016-09 CUP —100 East 18th Street vehicle storage — Overhead
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Title:
Item no. 8
May 2, 2016
CITY OF NATIONAL CITY - PLANNING DEPARTMENT
1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950
PLANNING COMMISSION STAFF REPORT
CONDITIONAL USE PERMIT FOR MOTOR
VEHICLE STORAGE AT 100 EAST 18TH STREET.
Case File No.: 2016-09 CUP
Property Location: South side of 18th Street east of National City Blvd.
Assessor's Parcel No.: 560-210-45
Staff report by: Martin Reeder, AICP — Principal Planner
Applicant: Dan Levine
Property owner: Levine Family Living Trust
Zoning designation: Service Commercial (CS)
Adjacent land use/zoning:
North: American Legion/Automobile service across East 18th
St. / CS (Service Commercial)
East:
South:
West:
Environmental review:
Staff Recommendation:
Residential / CS (Service Commercial)
Hillcrest Manor Sanitarium / CA (Commercial
Automotive)
Auto Sales / CA (Commercial Automotive)
Not a project per CEQA
Approve
92 of 148
BACKGROUND
The applicant has applied for a Conditional Use Permit (CUP) to store automobiles
associated with area car dealers on a lot at 100 East 18th Street. NCMC §18.22.020
requires a CUP for such a use in the Service Commercial (CS) zone. Operating hours
associated with shuttling vehicles to dealerships would typically be from 8:00 a.m. to
6:00 p.m. seven days a week,
Site Characteristics
The project site is a vacant and partially paved lot with a six-foot tall chain link fence.
The overall lot size is approximately 11,290 square feet, with 4,980 square feet being
paved. The perimeter 1 fence has vinyl slats, which screen the lot from adjacent
properties. The lot has historically been used as for vehicle storage, though without
appropriate permits. The property is located within the Service Commercial (CS) zone.
Proposed Use
The lot will be used by nearby automobile dealers for overflow storage of new and/or
used vehicles. No construction is proposed. Although vehicles would potentially store at
the site for up to. 24 hours a day, typical operating hours involved with shuttling vehicles
to and from area dealerships would typically be from 8:00 a.m. to 6:00 p.m. seven days
a week. Vehicle storage would only occur on the paved portion of the lot.
Analysis
General Plan — The Land Use Element of the General Plan describes the Service
Commercial zoning designation as follows:
...provides for intensive commercial activities, specialized service establishments,
and other compatible uses. Light manufacturing, wholesaling, and distribution
uses are restricted to those that can be operated in a clean and quiet manner.
The storage component would be for operable and serviceable vehicles only. No repair
or maintenance is proposed or permitted. A condition of approval has been included to
prohibit such activities. Therefore, the use is consistent with the General Plan language
above. Vehicle storage and shuttling operations would not cause any impacts above
that of any normally allowable use in the zone.
Land Use Code — Chapter 18.22.020 requires a CUP for outdoor storage of vehicles in
the CS zone. Chapter 18.30.160 has regulations foroutdoor storage uses, including the
requirement for a view -obscuring fence at least six -feet in height, which the property
currently has installed. A condition has been included to require ongoing maintenance
of the fence.
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Required findings
The Municipal Code contains required findings for Conditional Use Permits. There are
six required findings:
1. The proposed use is allowable within the applicable zoning district pursuant to a
Conditional Use Permit and complies with all other applicable provisions of the
Land Use Code.
The use is allowable within the Service Commercial zone pursuant to a Conditional Use
Permit, and the proposed vehicle storage use meets the required guidelines in the Land
Use Code for outdoor storage of vehicles, as discussed in thestaff report.
2. The proposed use is consistent with the General Plan and any applicable
specific plan.
Outdoor storage of vehicles is permitted, subject to a Conditional Use Permit, by the
Land Use Code, which is consistent with the General Plan. A vehicle storage lot is
consistent with the Service Commercial land use designation contained in the Land Use
and Community Character (LU) section element of the General Plan. In addition, the
property is not within a Specific Plan area.
3. The design, location, size, and operating characteristics of the proposed activity
would be compatible with the existing and future land uses in the vicinity.
The property is an existing paved and fenced lot that has historically been used for
vehicle storage and parking. No change in traffic impacts above what currently exists and
has historically occurred in this area is expected. No construction is proposed. Access to
and from the site is provided by East 18th Street, a collector street operating at a Level of
Service (LOS) of C (on a scale from A to F). East 18th Street is operating below capacity.
4. The site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints.
The property is already fenced and paved and no construction is proposed. The proposed
use of the lot is consistent with previous use of the property.
5. Granting the permit would not constitute a nuisance or be injurious or detrimental
to the public interest, health, safety, convenience, or welfare, or materially
injurious to persons, property, or improvements in the vicinity and zone in which
the property is located.
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!I
The property is already fenced and paved and no construction is proposed. The proposed
use of the lot is consistent with previous use of the property. In addition, other area uses
are similar in nature (auto sales Tots, auto repair, etc.).
6. The proposed project has been reviewed in compliance with the California
Environmental Quality Act.
The project is not considered a project under CEQA (California Environmental Quality
Act), as no development is proposed. The property is an existing paved lot that has
historically been used for automobile storage.
Conditions of Approval
Standard Conditions of Approval have been included with this permit, as well as
conditions related to Code requirements for outdoor storage uses. Conditions include
requiring parking on paved surfaces only and fencing requirements (maintenance and
installation/maintenance of view -obscuring slats).
Summary
The proposed use is consistent with the General Plan, because outdoor vehicle storage
is a conditionally -allowed use in the Service Commercial Zone. The project is also
consistent with the Land Use Code and with other area uses. The property is an
existing paved lot that has historically been used for automobile storage. No change in
development or new construction is proposed.
OPTIONS
1. Approve 2016-09 CUP subject to the conditions listed below, based on attached
findings; or
2. Deny 2016-09 CUP based on findings to be determined by the Planning
Commission; or
3. Continue the item in order to obtain additional information.
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ATTACHMENTS
1. Recommended Findings
2. Recommended Conditions
3. Overhead
4. Site photo
5. Applicant's Plans (Exhibit A, Case File No. 2016-09 CUP, dated 3/24/2016)
6. Public Hearing Notice (Sent to 55 property owners and occupants)
MARTIN REEDER, AICP
Principal Planner
BRAD RAULSTON
Executive Director
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RECOMMENDED FINDINGS FOR APPROVAL
2016-09 CUP, 100 East 18th Street
1, That the proposed use is allowable within the applicable zoning district pursuant
to a Conditional Use Permit and complies with all other applicable provisions of
the Land Use Code, because the use is allowable within the Service Corridor
zone pursuant to a Conditional Use Permit, and the proposed vehicle storage
use meets the required guidelines in the Land Use Code for outdoor storage of
vehicles, as discussed in the staff report.
2. That the proposed use is consistent with the Gerierai Plan and any applicable
specific plans, because outdoor storage of vehicles is permitted, subject to a
Conditional Use Permit, by the Land Use Code, which is consistent with the
General Plan; a vehicle storage lot is consistent with the Service Commercial
land use designation contained in the Land Use and Community Character (LU)
section element of the General Plan. In addition, the property is not within a
Specific Plan area.
3. That the design, location, size, and operating characteristics of the proposed
activity would be compatible with the existing and future land uses in the vicinity,
because no expansion is proposed, because the property is an existing paved and
fenced lot that has historically been used for vehicle storage and parking; no
change in traffic impacts above what currently exists and has historically occurred
in this area is expected; no construction is proposed; access to and from the site
is provided by East 18th Street, a collector street operating at a Level of Service
(LOS) of C and below capacity.
4. That the site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints,
because the property is already fenced and paved and no construction is
proposed; the proposed use of the lot is consistent with the previous use of the
property.
5. Granting the permit would not constitute a nuisance or be injurious or detrimental
to the public interest, health, safety, convenience, or welfare, or materially
injurious to persons, property, or improvements in the vicinity and zone in which
the property is located, because the property is already fenced and paved and no
construction is proposed; the proposed use of the lot is consistent with the
previous use of the property and with other area uses that are similar in nature.
97 of 148
6. That the proposed project has been reviewed in compliance with the California
Environmental Quality Act, because it has been determined that the proposed
use is not a project per the Act; the property is an existing paved lot that has
historically been used for automobile storage and no construction or additional
development is proposed.
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RECOMMENDED CONDITIONS OF APPROVAL
2016-09 CUP, 100 East 18th Street
Genera!
1. This Conditional Use Permit authorizes outdoor storage of automobiles at an existing
paved lot located at 100 East 18th Street. Except as required by conditions of approval, all
activities and/or plans submitted for permits associated with the project shall conform with
Exhibit A, Case File No. 2016-09 CUP, dated 3/24/2016).
2. This permit shall become null and void if not exercised within one year after adoption of
the Resolution of 'approval unless extended according to procedures specified in the
Municipal Code.
3. This permit shall expire if the use authorized by this resolution is discontinued for a period
of 12 months or longer. This permit may also be revoked, pursuant to provisions of the
Land Use Code, if discontinued for any lesser period of time.
4. This Conditional Use Permit may be revoked if the operator is found to be in violation of
Conditions of Approval.
5. Before this Conditional Use Permit shall become effective, the applicant and/or the
property owner both shall sign and have notarized an Acceptance Form, provided by the
Planning Department, acknowledging and accepting all conditions imposed upon the
approval of this permit. Failure to return the signed and notarized Acceptance Form within
30 days of its receipt shall automatically terminate the Conditional Use Permit. The
applicant shall also submit evidence to the satisfaction of the Executive Director that a
Notice of Restriction on Real Property is recorded with the County Recorder. The
applicant shall pay necessary recording fees to the County. The Notice of Restriction shall
provide information that conditions imposed by approval of the Conditional Use Permit are
binding on all present or future interest holders or estate holders of the property. The
Notice of Restriction shall be approved as to form by the City Attorney and signed by the
Executive Director prior to recordation.
Planning
6. All motor vehicles shall be parked on a paved service. No wrecked or otherwise non-
operational vehicles are permitted to be stored on the property.
7. The property shall be enclosed by a view -obscuring fence or wall at least six feet high.
All gates provided for ingress and egress in any required fence or wall shall be at least
six feet in height and shall be of view -obscuring construction.
8. The fence shall be maintained in good repair, including view -obscuring slats in the chain
link, which are required as part of this permit. Damaged slats shall be replaced when
necessary.
9. No vehicle repair or maintenance activities are permitted as part of this permit.
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2016-09 CUP —100 East 18th Street vehicle storage — Site Photo
Subject property looking southeast
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CALIFORHIA *-s
'NATIONAL Clay
la�� e a
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-"f' coRrURATSD
CITY OF NATIONAL CITY - PLANNING DEPARTMENT
1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950
NOTICE OF PUBLIC HEARING
CONDITIONAL USE PERMIT FOR OUTDOOR VEHICLE STORAGE
AT 100 EAST 18TF6 STREET.
CASE FILE NO.: 2016-09 CUP
APN: 554-050-19
The National City Planning Commission will hold a public hearing after the hour of 6:00
p.m. Monday, May 2, 2016, in the City Council Chambers, Civic Center, 1243 National
City Boulevard, National City, California, on the proposed request. (Applicant: Daniel
Levine)
The applicant is requesting to use the 4,980 square -foot paved property for overflow
storage of new and/or used vehicles from area vehicle dealers. No construction is
proposed.
Information is available for review at the City's Planning Department, Civic Center.
Members of the public are invited to comment. Written comments should be received
on or before 12:00 p.m., May 2, 2016 by the Planning Department, who can be
contacted at 619-336-4310 or planninq@nationalcitvcagov
If you challenge the nature of the proposed action in court, you may be limited to raising
only those issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the Planning Commission at, or prior
to, the public hearing.
NATIONAL CITY PLANNING DEPARTMENT
BRAD RAULSTON
Executive Director
101 of 148
RESOLUTION NO. 2016-10
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A
CONDITIONAL USE PERMIT FOR MOTOR VEHICLE STORAGE
AT 100 EAST 18TI1 STREET.
CASE FILE NO. 2016-09 CUP
APN: 560-210-45
WHEREAS, the Planning Commission of the City of National City considered a
Conditional Use Permit for motor vehicle storage at 100 East 18th Street at a duly
advertised public hearing held on May 2, 2016, at which time oral and documentary
evidence was presented; and,
WHEREAS, at said public hearings the Planning Commission considered the
staff report contained in Case File No. 2016-09 CUP maintained by the City and
incorporated herein by reference along with evidence and testimony at said hearing;
and,
WHEREAS, this action is taken pursuant to all applicable procedures required by
State law and City law; and,
WHEREAS, the action recited herein is found to be essential for the preservation
of public health, safety, and general welfare.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City
of National City, California, that the testimony and evidence presented to the Planning
Commission at the public hearing held on May 2, 2016, support the following findings:
1. That the proposed use is allowable within the applicable zoning district pursuant
to a Conditional Use Permit and complies with all other applicable provisions of
the Land Use Code, because the use is allowable within the Service Corridor
zone pursuant to a Conditional Use Permit, and the proposed vehicle storage
use meets the required guidelines in the Land Use Code for outdoor storage of
vehicles, as discussed in the staff report.
2. That the proposed use is consistent with the General Plan and any applicable
specific plans, because outdoor storage of vehicles is permitted, subject to a
Conditional Use Permit, by the Land Use Code, which is consistent with the
General Plan; a vehicle storage lot is consistent with the Service Commercial
land use designation contained in the Land Use and Community Character (LU)
section element of the General Plan. In addition, the property is not within a
Specific Plan area.
102 of 148
3. That the design, location, size, and operating characteristics of the proposed
activity would be compatible with the existing and future land uses in the vicinity,
because no expansion is proposed, because the property is an existing paved and
fenced lot that has historically been used for vehicle storage and parking; no
change in traffic impacts above what currently exists and has historically occurred
in this area is expected; no construction is proposed; access to and from the site
is provided by East 18th Street, a collector street operating at a Level of Service
(LOS) of C and below capacity.
4. That the site is physically suitable for the type, density, and intensity of use being
proposed, including access, utilities, and the absence of physical constraints,
because the property is already fenced and paved and no construction is
proposed; the proposed use of the lot is consistent with the previous use of the
property.
5. Granting the permit would not constitute a nuisance or be injurious or detrimental
to the public interest, health, safety, convenience, or welfare, or materially
injurious to persons, property, or improvements in the vicinity and zone in which
the property is located, because the property is already fenced and paved and no
construction is proposed; the proposed use of the lot is consistent with the
previous use of the property and with other area uses that are similar in nature.
6. That the proposed project has been reviewed in compliance with the California
Environmental Quality Act, because it has been determined that the proposed
use is not a project per the Act; the property is an existing paved lot that has
historically been used for automobile storage and no construction or additional
development is proposed.
BE IT FURTHER RESOLVED that the application for Conditional Use Permit is
approved subject to the following conditions:
General
1. This Conditional Use Permit authorizes outdoor storage of automobiles at an existing
paved lot located at 100 East 18th Street. Except as required by conditions of
approval, all activities and/or plans submitted for permits associated with the project
shall conform with Exhibit A, Case File No. 2016-09 CUP, dated 3/24/2016).
2. This permit shall become null and void if not exercised within one year after adoption
of the Resolution of approval unless extended according to procedures specified in
the Municipal Code.
3. This permit shall expire if the use authorized by this resolution is discontinued for a
period of 12 months or longer. This permit may also be revoked, pursuant to
provisions of the Land Use Code, if discontinued for any lesser period of time.
103 of 148
4. This Conditional Use Permit may be revoked if the operator is found to be in violation
of Conditions of Approval.
5. Before this Conditional Use Permit shall become effective, the applicant and/or the
property owner both shall sign and have notarized an Acceptance Form, provided by
the Planning Department, acknowledging and accepting all conditions imposed upon
the approval of this permit. Failure to return the signed and notarized Acceptance
Forrn within 30 days of its receipt shall automatically terminate the Conditional Use
Permit. The applicant shall also submit evidence to the satisfaction of the Executive
Director that a Notice of Restriction on Real Property is recorded with the County
Recorder. The applicant shall pay necessary recording fees to the County. The
Notice of Restriction shall provide information that conditions imposed by approval of
the Conditional Use Permit are binding on all present or future interest holders or
estate holders of the property. The Notice of Restriction shall be approved as to form
by the City Attomey and signed by the Executive Director prior to recordation.
Planning
6. All motor vehicles shall be parked on a paved service. No wrecked or otherwise non-
operational vehicles are permitted to be stored on the property.
7. The property shall be enclosed by a view -obscuring fence or wall at !east six feet
high. All gates provided for ingress and egress in any required fence or wall shall be
at least six feet in height and shall be of view -obscuring construction.
8. The fence shall be maintained in good repair, including view -obscuring slats in the
chain link, which are required as part of this permit. Damaged slats shall be replaced
when necessary.
9. No vehicle repair or maintenance activities are permitted as part of this permit.
BE IT FURTHER RESOLVED that copies of this Resolution be transmitted
forthwith to the applicant and to the City Council.
BE IT FINALLY RESOLVED that this Resolution shall become effective and final
on the day following the City Council meeting where the Planning Commission
resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to
5:00 p.m. on the day of that City Council meeting. The City Council may, at that
meeting, appeal the decision of the Planning Commission and set the matter for public
hearing.
104 of 148
CERTIFICATION:
This certifies that the Resolution was adopted by the Planning Commission at their
meeting of May 2, 2016, by the following vote:
AYES: Baca, Bush, Flores, Garcia, Sendt
NAYS:
ABSENT: DelaPaz, Yamane
ABSTAIN: r
-' ,4e:1°:--c''---
`'GHAhRPERSON
105 of 148
CERTIFICATE OF COMPLIANCE NO. i
ADJUSTMENT PLAT NO. 2O
Ac I8TH 4e STREET
4as• . V:v
{
601
\:J
i 83'X 60'-4.980 sq_ft. N'
Storage Area
CURB
MRS
83'.
j Y'•'. •'
PARCEL 1
10,1791 SQ, FT.
EXISTING
BOUNDARY
f.
--4.0'
HOUSE
x —
90.00
N72`06'22"E 130.00'
CENTERLINE EXISTING SDG&E EASEMENT PER
DOCUMENT RECORDED 05/14/1945 IN BOOK
1862, PAGE 330 OF O.R.
EXISTING SDG&E EASEMENT PER DOCUMENT
RECORDED 04/2/1945 IN BOOK 1840, PAGE
419 OF O.R.
THIS PLAT WAS PREPARED BY ME
OR UNDER MY DIRECTION.
LAWRENCE H. MOORE, PLS 5486
12/09/2014
DATE
J.N. 7647
14001
.• i 40
N17.45'00"W 125.23'
SHED
N72'06'S3"E�
41,22'
z
-a
ifs
Ex.BIT: 4-
CASE FILE NO.: 40l6-0q ram' ,
DATE: 3041*
i'
SCALE: 1 "=30'
SHEET 3 OF 5
106 of 148
CC/CDC-HA Agenda
5/17/2016 — Page 107
The following page(s) contain the backup material for Agenda Item: Authorizing the
issuance of a Request for Proposals (RFP) for Towing and Impound Services, for the City
of National City Police Department. (Finance/Purchasing)
107 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Authorizing the issuance of a Request for Proposals (RFP) for Towing and Impound Services, for the
City of National City Police Department.
PREPARED BY: Debra Lunt
PHONE: 336-4582
EXPLANATION:
See Attached
DEPARTMENT: Finance/Purchasing
APPROVED BY:
FINANCIAL STATEMENT:
ACCOUNT NO.
N/A
ENVIRONMENTAL REVIEW:
APPROVED:
APPROVED:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Review and approve the issuance of the RFP for towing and impound services.
BOARD / COMMISSION RECOMMENDATION:
N/A
Finance
MIS
ATTACHMENTS:
1. Staff Report
2. Background for Current Towing and Impound Contract
3. Draft "Request for Proposal"
1 Ut5 OT 14b
EXPLANATION:
As authorized by the City Council, on October 1, 2011, the City of National City
executed contracts with two towing contractors to provide towing and impound
services for the National City Police Department. Having reached the end of the
contract period and exhausting the allowable extensions, the contracts will expire
on September 30, 2016 (a chronology of the selection and award process is
provided in Attachment A).
In late 2015, a working group comprised of representatives from the City
Manager and City Attorney's offices; and the Finance, Police and Neighborhood
Services Departments was convened in order to facilitate a timely process for a
seamless continuation of services beyond September 30, 2016. Consistent with
the City's practice of seeking proposals for contractual services, the working
group has drafted a Request for Proposals (RFP) for towing and impound
services. The attached RFP is provided to the City Council for review and
approval prior to its release (Attachment B).
The purpose of the RFP is to obtain a contract to provide towing and impound
services for the City for a period of two (2) years from award of the contract, with
options to renew for up to three (3) additional one year periods. The
performance area includes all incorporated areas of the City of National City.
The RFP also contains language noting the City's intent to award contracts to
two tow contractors.
Upon City Council's approval, staff will advertise the RFP in local newspapers,
including the San Diego Union Tribune and The Star News, mail the RFP to the
City's vendor list and post it on the City's website. The next steps in the process
will include a review and analysis of the proposals by the working group. Site
visits to the tow companies that meet the requirements set forth in the RFP will
also be conducted.
Staff anticipates bringing forth a recommendation to the City Council for the
award of the tow contract(s) on August 2, 2016.
109 of 148
Attachment A
Background for Current Towing and Impound Contract
Meeting Date Council Action
May 3, 2011
May 17, 2011
August 16, 2011
City Council approved the creation of a tow contract
committee and to work on Request for Proposals for towing
and impound services. Request for Proposal was submitted
to Council for approval and issuance. The Council
requested some changes to the submitted RFP.
Amended RFP was submitted before City Council. Council
approved issuance of the RFP #GS1011-4 for Towing and
Impound Contract services.
Discussion and direction by City Council to determine
whether two (2) or three (3) towing contractors should
provide towing services for the City. Council gave direction
to the Towing Committee to select two (2) towing contractors
to provide towing services for City.
Sept 6, 2011 Towing Committee provides recommendation of two (2)
towing contractors to Council.
Sept 20, 2011
After a competitive RFP process, City Council awarded
towing contracts to Moynahan Towing Services and Road
One Towing for two year term. (Contract Terms: October 1,
2011 through September 30, 2013)
May 21, 2013 City Council approves First Amendment to amend the Fee
Schedule.
October 1, 2013
June 5-6, 2014
City Council approves Second Amendment contracts with
Moynahan Towing Services and Road One Towing, Inc.
extending the terms by one year. (Contract Terms: October
1, 2013 to September 30, 2014
Third Amendment to towing contracts with Moynahan
Towing Services and Road One Towing, Inc. extending the
terms by an additional year per Tow Contract Extension
letters. (Contract Terms: October 1, 2014 to September 30,
2015)
110 of 148
Attachment A
July 20, 2015
Fourth Amendment to towing contract with Moynahan
Towing Services and Road One Towing, Inc. executing the
final one year extension per Tow Contract Extension letter.
(Contract Terms: October 1, 2015 through September 30,
2016)
111 of 148
Attachment B
LCALIFORNIA
No4)N L cilry
NCORi Ofl ATEu
CITY OF NATIONAL CITY
REQUEST FOR PROPOSAL
RFP #: GS1516-6
Title: Towing and Impound Contract
Date Issued: May 19, 2016
Proposals Due: Tuesday, June 21, 2016 by 3:30 p.m.
Note: Proposals must be received in the Finance Department, at
the address below, by the date & time shown.
Questions Due: Thursday, June 2, 2016 by 3:30 p.m.
Last day to submit questions
Note:
• Proposal is subject to all terms and conditions contained herein.
• For information call: Debra Lunt, Buyer (hereinafter "Purchasing Agent")
(619) 336-4570 or email: dlunt@nationalcityca.gov
********************************************************************************************
Complete All Information Below. Failure to do so may deem your proposal
unresponsive or rejected for being incomplete.
Bidding Contractor Information:
Company Name:
Address:
Signature:
Printed Name: Date:
Phone: Office: Fax:
Mobile:
Web Address: Email:
CITY OF NATIONAL CITY
FINANCE DEPARTMENT / PURCHASING DIVISION
1243 National City Blvd., National City, CA 91950
Ph (619)336-4570 Fax (619)336-4597
www.nationalcityca.gov
112 of 148
INSTRUCTIONS FOR COMPLETING REQUEST FOR PROPOSALS ("RFP")
1. Where applicable, price each item separately. Prices should be stated per unit(s)
specified herein.
2. Proposals must be submitted to, and received by the National City Finance
Department / Purchasing Division, 1243 National City Blvd., National City, CA
91950, by the time and date specified on the cover page. Proposals will not be
opened until after that time.
3. Proposals must be submitted using the forms and return address label provided as a
part of this proposal package. The enclosed label should be attached to the
envelope in which the proposal is being mailed, so that it is clearly identified as such.
4. Proposals shall be prepared in ink, by typewriter or on computer. Pencil is
unacceptable. Mistakes may be crossed out and corrections inserted adjacent
thereto and must be initialed in ink by the person signing the proposal.
5. Proposals received after the prescribed due date will be time stamped and returned
to the contractor unopened. (See #2 above.)
6. If you choose to "NO PROPOSAL", or not to respond to this request, return the
cover page and state reason; otherwise your name may be removed from the City's
contractor list.
7. Should a Bidding Contractor find discrepancies in, or omissions from the
specifications, or be in doubt as to their true meaning, Bidding Contractor may
promptly request an interpretation from the Purchasing Agent. Any interpretation of,
or change to the proposed documents will be made only by an addendum issued to
each person to whom specifications have been issued, and shall become part of any
contract awarded. The City will not be responsible for any other explanation or
interpretations. Any request for an interpretation must be submitted to City
Purchasing Agent no later than June 2, 2016 by 3:30 p.m.
8. Failure to respond to any portion of the RFP may be cause for rejection of proposal.
9. Any Bidding Contractor who wishes to withdraw its proposal must do so before the
time and date established for opening of the RFPs.
10. If there are any questions or comments relative to technicalities of the proposal, they
must be submitted in writing to the City Purchasing Agent no later than June 2, 2016
by 3:30 p.m.
11. Bidding Contractor shall read all attached terms, conditions and specifications
carefully; they are a part of the proposal and shall be submitted with your response
on the due date.
113 of 148
STANDARD TERMS AND CONDITIONS
FOR REQUEST FOR PROPOSALS
1. EQUAL OPPORTUNITY
Each Bidding Contractor is required to have an Equal Opportunity Program of their
own, a copy of which must be submitted with the proposal, or otherwise filed with the
City's Finance Department. Companies with fewer than fifteen (15) regular, full-time
employees at the time of award, are exempt.
The object of this program is to assure that vendors will not discriminate against any
employee or applicant for employment because of race, color, religion, sex, or
national origin; and will take action to assure that applicants are employed and that
employees are treated, during employment, without regard to race, color, religion,
sex, or national origin.
The City of National City, as a matter of policy, encourages the participation of small,
disabled -owned businesses.
2. ASSIGNMENT OF RIGHTS, TITLE AND INTEREST
In submitting a proposal to the City, the Bidding Contractor offers and agrees that if
the /proposal is accepted, it will assign to the City all rights, title and interest in and to
all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec
15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part
2 of Division 7 of the Business and Professions Code), arising from services provided
by the proposal for sale to the City pursuant to the proposal. Such assignment shall
be made and become effective at the time the City tenders final payment to the
Bidding Contractor.
3. SIGNATURE
All proposals must be signed with the company name and by an authorized officer or
employee. The name is to be typed or printed along with signature. Obligations
assumed by such signature must be fulfilled.
4. VARIATIONS IN SPECIFICATIONS
The City reserves the right to waive a variation in specifications if, in the opinion of
the City, such variation does not materially change the item or its performance within
parameters acceptable to the City.
5. WARRANTIES
Bidding Contractor agrees that the services to be furnished shall be covered by the
most favorable commercial warranties the Bidding Contractor gives to any customer
for the same or substantially similar services and that the rights and remedies so
provided are in addition to and do not limit any rights afforded to the City.
114 of 148
6. FAILURE TO RESPOND
In the event your company fails to respond to two (2) consecutive "Request for
Bids/Proposals", your company may be deleted from the Finance Department's
contractor list. Reinstatement can be accomplished upon request.
7. INDEMNIFICATION
The Bidding Contractor shall indemnify, defend, and hold harmless the City, its
officers, agents, and employees from any and all claims and losses occurring or
resulting to any and all contractors, subcontractors, material, laborers, or any other
person, firm, or corporation furnishing or supplying work, services, materials, or
supplies in connection with the performance of this proposal, and from any and all
claims occurring or resulting to any person, firm, or corporation who may be injured or
damaged by the Bidding Contractor in the performance of this RFP.
8. BUSINESS LICENSE
All Bidding Contractors conducting business within the corporate limits of the City of
National City must procure a business license. (Ref.: NCMC 6.04). Additional
information may be obtained by calling the Business License Inspector at (619) 336-
4341.
9. SPECIFICATIONS
The specifications contained herein are to be considered as minimum. Bidding
Contractors may offer equipment which exceeds these requirements. However,
equipment which fails to meet the minimum requirement at the time of inspection
shall be considered as non -responsive to our needs. Any additions, deletions or
variations to this specification must be stated. Bidding Contractor must furnish
descriptive literature, complete specifications and data on the equipment furnished.
115 of 148
CITY OF NATIONAL CITY, CALIFORNIA
COUNCIL AGENDA STATEMENT
MEETING DATE: May 17, 2016
AGENDA ITEM NO.
ITEM TITLE:
Authorizing the issuance of a Request for Proposals (RFP) for Towing and Impound Services, for the
City of National City Police Department.
PREPARED BY: Debra Lunt
PHONE: 336-4576
EXPLANATION:
See Attached
DEPARTMENT: Finance/Purchasing
APPROVED BY:
FINANCIAL STATEMENT:
ACCOUNT NO.
N/A
ENVIRONMENTAL REVIEW:
APPROVED:
APPROVED:
This is not a project and, therefore, not subject to environmental review.
ORDINANCE: INTRODUCTION:
FINAL ADOPTION:
STAFF RECOMMENDATION:
Review and approve the issuance of the RFP for towing and impound services.
BOARD / COMMISSION RECOMMENDATION:
N/A
Finance
MIS
ATTACHMENTS:
1. Staff Report
2. Background for Current Towing and Impound Contract
3. Draft "Request for Proposal"
llbOTl4b
EXPLANATION:
As authorized by the City Council, on October 1, 2011, the City of National City
executed contracts with two towing contractors to provide towing and impound
services for the National City Police Department. Having reached the end of the
contract period and exhausting the allowable extensions, the contracts will expire
on September 30, 2016 (a chronology of the selection and award process is
provided in Attachment A).
In late 2015, a working group comprised of representatives from the City
Manager and City Attorney's offices; and the Finance, Police and Neighborhood
Services Departments was convened in order to facilitate a timely process for a
seamless continuation of services beyond September 30, 2016. Consistent with
the City's practice of seeking proposals for contractual services, the working
group has drafted a Request for Proposals (RFP) for towing and impound
services. The attached RFP is provided to the City Council for review and
approval prior to its release (Attachment B).
The purpose of the RFP is to obtain a contract to provide towing and impound
services for the City for a period of two (2) years from award of the contract, with
options to renew for up to three (3) additional one year periods. The
performance area includes all incorporated areas of the City of National City.
The RFP also contains language noting the City's intent to award contracts to
two tow contractors.
Upon City Council's approval, staff will advertise the RFP in local newspapers,
including the San Diego Union Tribune and The Star News, mail the RFP to the
City's vendor list and post it on the City's website. The next steps in the process
will include a review and analysis of the proposals by the working group. Site
visits to the tow companies that meet the requirements set forth in the RFP will
also be conducted.
Staff anticipates bringing forth a recommendation to the City Council for the
award of the tow contract(s) on August 2, 2016.
117 of 148
Attachment A
Background for Current Towing and Impound Contract
Meeting Date Council Action
May 3, 2011
May 17, 2011
August 16, 2011
City Council approved the creation of a tow contract
committee and to work on Request for Proposals for towing
and impound services. Request for Proposal was submitted
to Council for approval and issuance. The Council
requested some changes to the submitted RFP.
Amended RFP was submitted before City Council. Council
approved issuance of the RFP #GS1011-4 for Towing and
Impound Contract services.
Discussion and direction by City Council to determine
whether two (2) or three (3) towing contractors should
provide towing services for the City. Council gave direction
to the Towing Committee to select two (2) towing contractors
to provide towing services for City.
Sept 6, 2011 Towing Committee provides recommendation of two (2)
towing contractors to Council.
Sept 20, 2011
After a competitive RFP process, City Council awarded
towing contracts to Moynahan Towing Services and Road
One Towing for two year term. (Contract Terms: October 1,
2011 through September 30, 2013)
May 21, 2013 City Council approves First Amendment to amend the Fee
Schedule.
October 1, 2013
June 5-6, 2014
City Council approves Second Amendment contracts with
Moynahan Towing Services and Road One Towing, Inc.
extending the terms by one year. (Contract Terms: October
1, 2013 to September 30, 2014
Third Amendment to towing contracts with Moynahan
Towing Services and Road One Towing, Inc. extending the
terms by an additional year per Tow Contract Extension
letters. (Contract Terms: October 1, 2014 to September 30,
2015)
118 of 148
Attachment A
July 20, 2015
Fourth Amendment to towing contract with Moynahan
Towing Services and Road One Towing, Inc. executing the
final one year extension per Tow Contract Extension letter.
(Contract Terms: October 1, 2015 through September 30,
2016)
119 of 148
Attachment B
' LCALIFORNIA
No4)N L cilry
NCORi Ofl ATEu
CITY OF NATIONAL CITY
REQUEST FOR PROPOSAL
RFP #: GS1516-6
Title: Towing and Impound Contract
Date Issued: May 19, 2016
Proposals Due: Tuesday, June 21, 2016 by 3:30 p.m.
Note: Proposals must be received in the Finance Department, at
the address below, by the date & time shown.
Questions Due: Thursday, June 2, 2016 by 3:30 p.m.
Last day to submit questions
Note:
• Proposal is subject to all terms and conditions contained herein.
• For information call: Debra Lunt, Buyer (hereinafter "Purchasing Agent")
(619) 336-4570 or email: dlunt@nationalcityca.gov
********************************************************************************************
Complete All Information Below. Failure to do so may deem your proposal
unresponsive or rejected for being incomplete.
Bidding Contractor Information:
Company Name:
Address:
Signature:
Printed Name: Date:
Phone: Office: Fax:
Mobile:
Web Address: Email:
CITY OF NATIONAL CITY
FINANCE DEPARTMENT / PURCHASING DIVISION
1243 National City Blvd., National City, CA 91950
Ph (619)336-4570 Fax (619)336-4597
www.nationalcityca.gov
120 of 148
INSTRUCTIONS FOR COMPLETING REQUEST FOR PROPOSALS ("RFP")
1. Where applicable, price each item separately. Prices should be stated per unit(s)
specified herein.
2. Proposals must be submitted to, and received by the National City Finance
Department / Purchasing Division, 1243 National City Blvd., National City, CA
91950, by the time and date specified on the cover page. Proposals will not be
opened until after that time.
3. Proposals must be submitted using the forms and return address label provided as a
part of this proposal package. The enclosed label should be attached to the
envelope in which the proposal is being mailed, so that it is clearly identified as such.
4. Proposals shall be prepared in ink, by typewriter or on computer. Pencil is
unacceptable. Mistakes may be crossed out and corrections inserted adjacent
thereto and must be initialed in ink by the person signing the proposal.
5. Proposals received after the prescribed due date will be time stamped and returned
to the contractor unopened. (See #2 above.)
6. If you choose to "NO PROPOSAL", or not to respond to this request, return the
cover page and state reason; otherwise your name may be removed from the City's
contractor list.
7. Should a Bidding Contractor find discrepancies in, or omissions from the
specifications, or be in doubt as to their true meaning, Bidding Contractor may
promptly request an interpretation from the Purchasing Agent. Any interpretation of,
or change to the proposed documents will be made only by an addendum issued to
each person to whom specifications have been issued, and shall become part of any
contract awarded. The City will not be responsible for any other explanation or
interpretations. Any request for an interpretation must be submitted to City
Purchasing Agent no later than June 2, 2016 by 3:30 p.m.
8. Failure to respond to any portion of the RFP may be cause for rejection of proposal.
9. Any Bidding Contractor who wishes to withdraw its proposal must do so before the
time and date established for opening of the RFPs.
10. If there are any questions or comments relative to technicalities of the proposal, they
must be submitted in writing to the City Purchasing Agent no later than June 2, 2016
by 3:30 p.m.
11. Bidding Contractor shall read all attached terms, conditions and specifications
carefully; they are a part of the proposal and shall be submitted with your response
on the due date.
121 of 148
STANDARD TERMS AND CONDITIONS
FOR REQUEST FOR PROPOSALS
1. EQUAL OPPORTUNITY
Each Bidding Contractor is required to have an Equal Opportunity Program of their
own, a copy of which must be submitted with the proposal, or otherwise filed with the
City's Finance Department. Companies with fewer than fifteen (15) regular, full-time
employees at the time of award, are exempt.
The object of this program is to assure that vendors will not discriminate against any
employee or applicant for employment because of race, color, religion, sex, or
national origin; and will take action to assure that applicants are employed and that
employees are treated, during employment, without regard to race, color, religion,
sex, or national origin.
The City of National City, as a matter of policy, encourages the participation of small,
disabled -owned businesses.
2. ASSIGNMENT OF RIGHTS, TITLE AND INTEREST
In submitting a proposal to the City, the Bidding Contractor offers and agrees that if
the /proposal is accepted, it will assign to the City all rights, title and interest in and to
all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec
15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part
2 of Division 7 of the Business and Professions Code), arising from services provided
by the proposal for sale to the City pursuant to the proposal. Such assignment shall
be made and become effective at the time the City tenders final payment to the
Bidding Contractor.
3. SIGNATURE
All proposals must be signed with the company name and by an authorized officer or
employee. The name is to be typed or printed along with signature. Obligations
assumed by such signature must be fulfilled.
4. VARIATIONS IN SPECIFICATIONS
The City reserves the right to waive a variation in specifications if, in the opinion of
the City, such variation does not materially change the item or its performance within
parameters acceptable to the City.
5. WARRANTIES
Bidding Contractor agrees that the services to be furnished shall be covered by the
most favorable commercial warranties the Bidding Contractor gives to any customer
for the same or substantially similar services and that the rights and remedies so
provided are in addition to and do not limit any rights afforded to the City.
122 of 148
6. FAILURE TO RESPOND
In the event your company fails to respond to two (2) consecutive "Request for
Bids/Proposals", your company may be deleted from the Finance Department's
contractor list. Reinstatement can be accomplished upon request.
7. INDEMNIFICATION
The Bidding Contractor shall indemnify, defend, and hold harmless the City, its
officers, agents, and employees from any and all claims and losses occurring or
resulting to any and all contractors, subcontractors, material, laborers, or any other
person, firm, or corporation furnishing or supplying work, services, materials, or
supplies in connection with the performance of this proposal, and from any and all
claims occurring or resulting to any person, firm, or corporation who may be injured or
damaged by the Bidding Contractor in the performance of this RFP.
8. BUSINESS LICENSE
All Bidding Contractors conducting business within the corporate limits of the City of
National City must procure a business license. (Ref.: NCMC 6.04). Additional
information may be obtained by calling the Business License Inspector at (619) 336-
4341.
9. SPECIFICATIONS
The specifications contained herein are to be considered as minimum. Bidding
Contractors may offer equipment which exceeds these requirements. However,
equipment which fails to meet the minimum requirement at the time of inspection
shall be considered as non -responsive to our needs. Any additions, deletions or
variations to this specification must be stated. Bidding Contractor must furnish
descriptive literature, complete specifications and data on the equipment furnished.
123 of 148
TABLE OF CONTENTS
I. Objective and Process 1
A. Background 1
B. Definitions 1
C. Scope of Work 5
D. Objective 5
E. Purchasing Agent 6
F. Questions 6
G. Submission of Proposals 6
H. Closing Date 7
I. Late Submissions 7
J. Economy of Preparation 7
K. Content of the Proposals 7
L. Submittals Required Upon Provisional Award 9
M. Acceptability of Proposals 9
N. Evaluation 9
O. Oral Presentations 10
P. Negotiation 10
Q. City's Unilateral Right 10
R. Evidence of Responsibility 10
S. Basis of Award 11
T. Incurred Expenses 11
II. General Requirements 11
A. Roles of the Purchasing Agent and City Contract Administrator 11
B. Insurance Requirements 12
C. Option to Renew 13
D. Standard Terms and Conditions 14
III. Specific Provisions 14
A. Technical Merit 14
B. Business Hours. 16
C. Contractor's Employees 16
D. Storage Yard 17
124 of 148
TABLE OF CONTENTS (cont.)
E. Trucks 18
F. Towing 19
G. Response Time 19
H. Towing Program Fee 19
I. Other Fees 20
IV. Pricing Submittal 20
A. Towing Program Fees 21
B. Towing Charges for City Vehicles 21
C. Storage Fees 21
D. Lien Sale Fees 21
Attachments:
A. Towing Fee Schedule 22
B. Bidding Contractor's References 24
125 of 148
I. OBJECTIVE AND PROCESS
A. BACKGROUND
On a daily basis, officers require vehicles be towed for various purposes. During
calendar year 2015 the National City Police Department (hereinafter "NCPD")
initiated non -referral impound towing of approximately 1,633 vehicles. The City
of National City (hereinafter "City") does not operate tow trucks, nor does it have
sufficient storage for the number of vehicles towed per year. Therefore, it is
necessary to contract for such services to assist the NCPD.
B. DEFINITIONS
"30 Day Impound Fee" is defined as a fee paid to City by the Contractor, when
a Serious Traffic Offender Program (hereinafter "STOP") vehicle is held for 30
days of storage. This fee is not applicable when the City releases a vehicle prior
to the full 30 day period. Nothing in this section is intended to prevent or preclude
the early release of a 30 day hold STOP vehicle, if circumstances warrant it.
"Bidding Contractor" is defined as a potential Contractor submitting a Proposal
in response to the City's formal Request for Proposals.
"Committee" is defined as the Chief of Police, City Attorney, Purchasing Agent
and City Manager, or their designees.
"Contract" is defined as the agreement between the City of National City and
the Contractor(s) chosen as a result of this Request for Proposals (hereinafter
"RFP") for the proposed dates of service.
"Contract Administrator" is defined as the Chief of Police.
"Contractor" is defined as the company(s) selected to be the designated tow
truck company(s) during the term of the Contract.
"Contractor Rotation" is defined as the on -call rotation schedule determined by
NCPD as to which Contractor is on -call at any given time, which schedule will
depend on the quantity of chosen Contractors but will be equally arranged.
"Contract Year" is defined as any one year, a consecutive 365 day period during
the term of this agreement.
"Fee Schedule" is defined as the fees charged by a Contractor to the owner,
operator, or agent of the subject vehicle for various services charged by or
through the Contractor. The fee schedule is approved and authorized by the City
Council. The fee schedule includes itemized charges for numerous towing
and storage services, including but not limited to, hookup fees, dolly fees, daily
storage fees, after -hour release fees, City administrative fees, etc.
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"Negligent Vehicle Impound Release (NVIR) Fee" is authorized by the City
and is paid by the owner to the City, collected through the Contractor. The NVIR
Fee is defined as a fee charged to the owner, operator or agent of a vehicle that
violated certain specified sections of the California Vehicle Code or National City
Municipal Code. The NVIR fee is currently established at one hundred twenty
four ($124) dollars. The NVIR fee may be adjusted during the term of the
Contract at the discretion of the City. The Contractor, on behalf of the City,
collects this fee from the owner, in addition to the other fees the Contractor is
authorized to charge and collect, and remits this payment to the City twice a
month.
"On -Demand Tow" is defined as the towing of a vehicle by a towing company
that has been requested by the vehicle owner, operator, or agent, without police
involvement. On -Demand tows may include owners or agents of private property
landholders who arrange for vehicle towing service from private property without
police involvement. If NCPD becomes involved in arranging for tow service, the
matter is considered a "Police Referral Tow". On -Demand Tows are considered
independent services outside the scope of the City's Contract.
"Police Tow" shall mean the towing of a vehicle at the direction of NCPD where
the consent of the owner or operator or their agent of the vehicle is not required
under existing law. This shall include, but is not limited to, the towing of vehicles
that are illegally parked, abandoned, are evidence in a criminal investigation, are
disabled due to a collision (pursuant to Sect. 22500 Cal. Veh. Code),
mechanically disabled, or otherwise subject to the authority of NCPD.
"Police Referral Tow" is defined as the towing of a vehicle by the NCPD, at the
request of the vehicle owner or operator or their agent. Examples include
mechanically disabled vehicles, vehicles disabled as a result of collision, or any
other circumstances where the public right-of-way is impacted.
"Proposal" is defined as a potential Contractor's response/bid to this RFP.
"Provisional Award" means the final selection of Contractor(s) recommended
by City staff but before City Council has awarded the final Contract.
"Purchasing Agent" for the City is defined as the designated position of Buyer
in the Finance Department.
"RFP" means Request for Proposals for the Towing Contract.
"Response Time" is defined as the elapsed time between the dispatch of the tow
service request by the NCPD Dispatch Center or City employee to the Contractor
and the arrival of the specific tow truck type requested to fulfill the tow need on -
scene.
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"Secondary Tow" is defined as the impound of a vehicle on orders of law
enforcement under the authority of California Vehicle Code § 22655 or 22655.5
and the vehicle is brought to the NCPD for evidence processing. The secondary
tow occurs when NCPD directs the original Contractor to retrieve and store the
vehicle on the Contractor's property.
"S.T.O.P. Fee" The Serious Traffic Offender Program is a program authorized
by City resolution. The program focuses on unlicensed drivers and provides for a
30 day impound of vehicles. Such fee, designed to off -set the administrative costs
of the program, is authorized by the City Council under the authority of
California Vehicle Code § 22850.5. The STOP fee may be adjusted during the
term of the Contract at the discretion of the City. This fee is charged to the
vehicle owner, operator or agent and is collected by Contractor, on behalf of City,
in addition to the other fees the Contractor is authorized to charge and collect.
"Towing Program Fee" is a fee from Contractor to City and is authorized by
California Vehicle Code Section 12110(b). It is defined as a quarterly fee
charged to Contractor(s) by the City in connection with the award of a franchise
for the towing services for the City. The Towing Program Fee is designed to
compensate the City for its actual and reasonable costs incurred by the City to
process and administer towing services. The Towing Program Fee may be
adjusted during the term of the Contract at the discretion of the City Council, and
is payable and set forth in Attachment A. If more than one Contractor is chosen,
then the fee is divided equally amongst the number, in equal shares, each quarter.
C. SCOPE OF WORK
The purpose of this RFP is to obtain a Contract to provide towing services
required by the City for the period of two (2) years from award of the Contract,
with options to renew up to three (3) additional one year periods. The Contractor
shall provide towing and storage for the City of National City for its towing
allowed by law without the owner or agent's consent, provided under the law.
The performance area includes all incorporated areas of the City of National City,
California. The Contract excludes vehicles that are towed due to impound
forfeiture or the City's abandoned vehicles program ("AVA"). Subcontracting by
the Contractor for the actual towing service will not be permitted by the City.
D. OBJECTIVE
The objective of this RFP is to award Contract(s) that deliver the best overall
value to the City, including, but not limited to, experience, price, delivery, ability
to meet specifications, efficiency, and any and all other factors that may be of
benefit to the City related to providing the services outlined in this RFP. It is the
City's intent to award Contracts to two Contractors. Contractors will be scheduled
for towing services on a rotating schedule. Following award of the Contract(s),
the NCPD Traffic Supervisor will provide each Contractor with a schedule.
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E. PURCHASING AGENT
Contractors who have received this RFP from a source other than the Purchasing
Agent listed on the cover page of this RFP should immediately contact the
Purchasing Agent and provide their name and mailing address to the City, in
order that notices of addenda to the RFP, or other communications, can be sent to
them. Bidding Contractors who fail to notify the Purchasing Agent with this
information assume complete responsibility in the event that they do not receive
communications prior to the closing date of the RFP.
F. QUESTIONS
Each Bidding Contractor is responsible for carefully reading and fully
understanding the terms and conditions of this RFP. All contact between Bidding
Contractors and the City will be formally made at scheduled meetings or in
writing through the Purchasing Agent. Requests for clarification or additional
information must be made in writing to the Purchasing Agent and received at the
Finance Department address listed on the cover page no later than 3:30 p.m. on
June 2, 2016. Such requests should contain the following: "QUESTIONS: RFP
#GS 1516-6". Only written communications relative to this RFP shall be
considered. Hard copy, facsimile, and electronic mail are acceptable methods for
submission of questions. It is incumbent upon the Bidding Contractor to verify
City receipt of their questions.
All questions will be answered in writing. Both questions and answers may be
distributed, without identification of the inquirer(s), to all Bidding Contractors
who are on record with the Purchasing Agent as having received this RFP via an
addendum. No oral communications can be relied upon for this RFP.
To the extent that a question causes a change to any part of this RFP, an
addendum shall be issued addressing such.
G. SUBMISSION OF PROPOSALS
Proposals shall be:
1. Submitted in the format set forth herein;
2. Made in the official name of the business or individual under which the
Bidding Contractor's business is conducted (including the official business
address);
3. Cover page of this RFP signed by a person duly authorized to commit
Bidding Contractor to the Proposal;
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4. Submitted in a sealed envelope with label provided by City as part of the
RFP package firmly attached to the front of the sealed proposal;
5. Addressed to the Purchasing Agent identified on the cover page of this
RFP; and,
6. The Bidding Contractor must submit one (1) original cover page and three
(3) copies. Attachments shall be provided in the same manner. Failure to
submit the proposals in a sealed manner may cause it to be rejected as
non -responsive and not acceptable. Faxed or electronically submitted
proposals will not be accepted.
H. CLOSING DATE
Proposals must arrive at the location identified on the cover page of this RFP,
received by the City of National City Finance Department on or before the date
and time specified on the cover page, in the format set forth herein. There will be
no public opening of the proposals. The names of the Bidding Contractors will
not be released until announcement of the Provisional Award.
I. LATE SUBMISSIONS
Bidding Contractors mailing proposals should allow sufficient mail delivery time
to insure timely receipt by the issuing office. Any proposal, addenda to
proposals, request for withdrawal of proposals arriving after the closing date and
time, or modification of a proposal that is not received at the designated location,
time and date set forth herein will be considered late and shall not be accepted by
the City. Delivery of the proposal to the specified location by the prescribed time
and date is the sole responsibility of the Bidding Contractor. A record of late
submission, request for withdrawal, or modification of a proposal shall be made
in the appropriate City file.
J. ECONOMY OF PREPARATION
Each proposal should be prepared simply and economically, providing a
straightforward, concise description of the Bidding Contractor's offer and
capabilities to satisfy the requirements of this RFP. Emphasis should be on
completeness and clarity of content.
K. CONTENT OF THE PROPOSAL
1. Proposal Summary
The Proposal Summary shall be submitted by the company's management
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and shall contain a brief narrative or synopsis summary of how the
Bidding Contractor's proposal meets the needs of the City incorporating
the Bidding Contractor's understanding of the background, scope of work,
and objective as specified in the RFP.
2. The Technical Proposal
The information specified herein must be addressed in the technical
proposal. The Bidding Contractor must expressly indicate that it satisfies
and is fully capable of providing each provision of the RFP. Bidding
Contractors shall provide responses to each paragraph in the same order as
the RFP citing the heading and then their response. Simple "Yes", "No",
or "Comply" responses to stated Specific Provisions and Technical
Specifications are insufficient. Rather, the Bidding Contractor must
describe in detail how the proposed services meet or exceed the stated
Specific Provisions and Specifications and Bidding Contractor shall state
their understanding and compliance. Additionally, the Bidding Contractor
must explain any exception or deviation from the Specific Provisions and
Technical Specifications. Bidding Contractors should also include any
other information they feel may be of benefit to the City.
Bidding Contractors are urged to read the Specific Provisions and
Technical Specifications very carefully and must submit their questions,
in writing, by 3:30 p.m., June 2, 2016. Misinterpretation of Specific
Provisions and Technical Specifications by the Bidding Contractor shall
not relieve the Bidding Contractor of responsibility to perform the
contract, if awarded.
3. Submittals Required with Technical Specifications
(1) Bidding Contractor's References (Attachment B to this RFP.)
(2) Copy of CHP form 234B for trucks assigned to this RFP
Failure to provide the required submittals with the proposal may
be cause for the proposal to be rejected as non -responsive and
unacceptable.
4. Price Aspect of the Proposal
Price Proposal Pages
Bidding Contractors shall submit their own pricing proposals. The pricing
proposals shall be clear, understandable, and in an organized fashion.
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(Attachment A, Page 22, Bidding Contractor must provide a bid for the
Towing Fee Schedule. The City will evaluate submitted bids and
determine an appropriate Towing Fee Schedule that will be applicable to
each awarded Contractor and may be used as a guide in developing the
Price Proposal.)
5. Completion and Signing of the RFP Cover Page
Contractors must complete and sign the RFP cover page. Failure to
submit this signed document may cause the Bidding Contractor's proposal
to be rejected.
L. SUBMITTALS REQUIRED UPON PROVISIONAL AWARD
A. Insurance requirements as specified in Section II, paragraph B of this
RFP.
B. Names of all Bidding Contractor's employees that will be assigned to the
Contract, as specified in Section III, paragraph C of this RFP.
C. Failure to provide the required submittals upon Provisional Award, within
the time period specified, may be cause for the Provisional Award to be
voided and the proposal to be rejected as non -responsive.
M. ACCEPTABILITY OF PROPOSALS
The Purchasing Agent shall determine which Bidding Contractors have met the
requirements of the RFP. Failure to comply with any mandatory requirement will
normally disqualify a proposal. The Purchasing Agent and/or Committee shall
have the authority to determine whether any deviation from the requirements of
this RFP is significant in nature. The Purchasing Agent may waive or permit to
be cured minor irregularities or minor informalities in proposals that are
immaterial or inconsequential in nature, whenever it is determined to be in the
City's best interest. The Purchasing Agent may reject in whole or in part any and
all proposals if such is in the City's best interest.
N. EVALUATION
The City Committee will review the Technical Specifications, Specific Provisions
and Price Proposal. Additionally, the City reserves the right to require, during
proposal evaluation, that the Bidding Contractor provide a copy of its most
current Annual Report or audited Statement of Financial Condition to include a
Balance Sheet, Income Statement, and Cash Flow Statement or other acceptable
financial information. These documents may be relied on in further determining
the Bidding Contractor's financial responsibility.
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O. ORAL PRESENTATIONS
Bidding Contractors may be required to make individual presentations to the
Committee, or its designated representatives, in order to clarify their proposals. If
the City determines that such presentation is needed, the issuing office will
schedule a time and place for oral presentations. Bidding Contractor is required
to make the oral presentation within five (5) workdays after request by the City.
Each Bidding Contractor should be prepared to discuss and substantiate any of
the areas of the proposal submitted, as well as its qualifications to furnish the
specified products and services. Notwithstanding the possibility of a request for
an oral presentation, Bidding Contractors shall not rely on the possibility of such
a request and shall submit a complete and comprehensive written response to this
RFP.
P. NEGOTIATION
Q.
The City has the right to accept the best proposal as submitted, without discussion
or negotiation. Bidding Contractors should therefore not rely on having a chance
to discuss, negotiate or adjust their proposals.
CITY'S UNILATERAL RIGHT
This RFP creates no obligation on the part of the City to award a Contract(s) or to
compensate Bidding Contractors for proposal preparation expenses. The City
reserves the unilateral right to cancel this RFP, in whole or in part, or reject all
proposals submitted in response to this RFP, when such action is determined to be
fiscally advantageous to the City or otherwise in the best interest of the City; the
unilateral right to award a contract in whole or in part; to award a contract to one
(1) or more Bidding Contractors; to waive or permit cure of minor irregularities;
and to conduct discussions with Bidding Contractors in any manner necessary to
serve the best interest of the City.
R. EVIDENCE OF RESPONSIBILITY
Prior to the award of a Contract(s) pursuant to this RFP, the City may require all
Bidding Contractors to submit such additional information bearing upon Bidding
Contractor's ability to perform the Contract, as the City deems appropriate. A
Bidding Contractor may be required to make an oral presentation or a
demonstration of its facilities and equipment to the City. The City may also
consider any information otherwise available, but not limited to price, technical,
and qualifications relative to ability, customer service, capacity, integrity, ethics,
performance record, proper levels of insurance, and experience of the Bidding
Contractors.
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S. BASIS OF AWARD
Award will be made to the responsible Bidding Contractor or Contractors whose
proposal(s) is (are) determined to provide the overall best value to the City,
considering evaluation of service capabilities, experience, price, and other factors
assessed in this RFP.
Technical ranking of proposals will be evaluated in conjunction with the
corresponding price ranking to determine a final ranking for each proposal. The
City is under no obligation to make award based solely upon financial factors.
Monetary or other incentives offered by the Bidding Contractor not contained or
required by this RFP will not be considered or be a basis of the award.
Any Contract to provide towing services is subject to a substantive city
administration review process by the Committee. The Committee will issue a
recommendation as to the award and provide a Provisional Award. However, no
Contract for towing service shall become effective until the City Council of the
City of National City has reviewed and approved the Contract in a City Council
meeting.
T. INCURRED EXPENSES
The City will not be responsible for any expenses incurred by a Bidding
Contractor in preparing and submitting a proposal or best and final offer or in
making an oral presentation or demonstration.
II. GENERAL REQUIREMENTS
A. ROLES OF THE PURCHASING AGENT AND CITY
CONTRACT ADMINISTRATOR
The Buyer ("Purchasing Agent") is the City's authorized representative for all
pre- contract matters related to this Contract. Throughout the duration of the RPF
period, the Purchasing Agent shall be the individual with authority to modify any
provisions of this RFP including, without limitation, the statement of work or
pricing. The Chief of Police or designee shall be the principal interface on behalf
of the City for post -award technical matters, and shall have the authority to
explain and provide further details regarding the City's expectations concerning
the work to be performed hereunder and/or the items to be provided herein. The
Chief of Police or designee shall have no authority to modify any provisions of
this RFP.
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Contract Administrator for the City of National City
Chief of Police
National City Police Department
1200 National City Blvd
National City, CA. 91950
(619) 336-4511
Management and Operations
Neighborhood Policing Team I Lieutenant
National City Police Department
1200 National City Blvd
National City, CA 91950
(619) 336-4519
Inspection & Operational Supervision
Traffic Supervisor
National City Police Department
1200 National City Blvd
National City, CA 91950
(619) 336-4446
B. INSURANCE REQUIREMENTS
All required insurance shall be submitted to the City of National City within ten
(10) days of provisional award. Failure to provide the insurance certificates
within the time frame specified shall be cause for the bid to be rejected as non-
responsive. The Contractor shall maintain insurance in full force and effect
during the entire period of performance under contract. Failure to do so shall be
cause for immediate termination of the contract.
All policies must have a thirty (30) day cancellation clause, giving the City thirty
(30) days prior written notice in the event a policy is cancelled.
At the end of each contract year, the City reserves the right to review insurance
requirements and to require more or less coverage, depending upon assessment of
the risk, the Contractor's past experience, and the availability and affordability of
increased liability insurance coverage.
Insurance coverage must be from an insurance carrier licensed in the State of
California and rated "A-, VI" or better by the A.M. Best Key Rating Guide.
All policies must be endorsed to provide that the insurance afforded by Contractor
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is primary to any insurance or self-insurance maintained by City and its elected
officials, officers, employees, agents, and representatives as respects operations of
the Named Insured. Any insurance or self-insurance maintained by City and its
elected officials, officers, employees, agents, and representatives shall be in
excess of Contractor's insurance and shall not contribute to it.
The following coverage is required:
i. Commercial General Liability for a minimum of two million dollars each
occurrence ($2,000,000.00 EO) with Sudden and Accidental Pollution
coverage. The City of National City must be named as an additional
insured on the certificate.
ii. Automobile Liability for a minimum of two million dollars combined
single limit ($2,000,000.00 CSL) per person and four million dollars
($4,000,000.00) per accident. The City of National City must be named
as an additional insured on the certificate.
iii. Garage Keepers minimum of one million dollars each occurrence
($1,000,000.00 EO).
iv. On Hook/Cargo in amounts not less than fifty thousand dollars
($50,000.00) / twenty thousand dollars ($20,000.00) /one hundred
thousand dollars ($100,000.00), the maximum deductible shall be no more
than two thousand five hundred dollars ($2,500.00).
v. Workers' Compensation coverage in accordance with the laws of the State
of California. Policy must contain a Waiver of Subrogation of Rights
against the City of National City.
vi. The City does not require a performance bond.
If required insurance coverage is provided on a `claims made' rather than
`occurrence' form, the contractor shall maintain such insurance coverage for three
years after expiration of the term (and any extensions) of the contract.
Any aggregate insurance limits must apply solely to the Contract.
C. OPTION TO RENEW
The City of National City reserves the option to renew the Contract for up to
three (3) successive one (1) year periods under the terms and conditions herein
stated, beginning on the anniversary of the commencement of service, including
any amendments. The renewal is contingent on a mutual Contract between the
City and the Contractor, with such Contract to be confirmed by the Contract
Administrator within sixty (60) days prior to the expiration of the contract period.
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The City of National City or the Contractor may decline to confirm the renewal of
the Contract for any reason whatsoever, which shall render the renewal option
null and void.
The City's initial letter informing the Contractor of the City's interest in
exercising its option to renew the Contract does not constitute an award of the
option period. Any option acceptance must be confirmed by the City of National
City in writing, before it becomes valid.
The City will not grant an option, if the Contractor requests an increase which
exceeds the average percentage variant for the previous twelve (12) months in the
Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W)
for the National City area, as published by the Bureau of Labor Statistics, or five
percent (5%) whichever is less. If a price increase is requested, the Contractor
must provide detailed supporting documentation to justify the requested increase.
The City will evaluate the requested increase, and the City reserves the right to
accept or reject the requested increase.
D. STANDARD TERMS AND CONDITIONS
Except as otherwise specified herein, the attached Standard Terms and Conditions
are incorporated as part of this proposal and any resulting Contract by reference.
By signing and/or authorizing the proposal submittal, the Bidding Contractor
acknowledges that they have read and understand the meaning, intent, and
requirements of said Standard Terms and Conditions; and acknowledge said
Standard Terms and Conditions are included as a part of this bid/proposal. In the
event of any conflict between the City of National City Standard Terms and
Conditions and the terms and conditions included in this proposal, the terms and
conditions of this proposal shall prevail.
III. SPECIFIC PROVISIONS
All requirements specified within this RFP are minimum requirements to be included in
the Contract, which the Bidding Contractor shall meet in providing services for the City.
A. TECHNICAL SPECIFICATIONS
Evaluation of the technical specifications of the proposals will be in accordance
with the Specific Provisions and Technical Specifications of the Proposal. The
Bidding Contractor must satisfy and explicitly respond to all the Specific
Provisions and Technical Specifications, including a detailed explanation of how
each item listed in the Specific Provisions and Technical Specifications are to be
met. The last phase of this technical evaluation will be the ranking by the
Purchasing Agent of each qualified proposal on technical merit.
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1. Meeting the Specific Provisions and Technical Specifications
Evaluation factors will include but are not limited to the technical aspects
of the proposal, delivery, feasibility of the proposal, conformity of
services proposed to the specifications, and any other factors that may be
of value to the City.
The Purchasing Agent may request additional technical assistance from
any source.
2. Bidding Contractor Experience and Past Performance
The City requires established business experience, performance, and
references within the past three (3) years (Attachment B). The references
listed shall verify that the Bidding Contractor has provided services of a
similar scope and nature to those outlined in this RFP, and that they are
able to provide information about the quality of Bidding Contractor's past
performance. The Bidding Contractor shall verify that references,
telephone, and facsimile numbers are valid.
When assessing the Bidding Contractor's past performance, the City may
consider its experience if the Bidding Contractor worked with the City
previously, and may also contact other sources of information, including,
but not limited to Federal, State, and Local Government Agencies, Better
Business Bureaus, published media, and electronic databases. The City
may consider the Bidding Contractor's history of compliance with their
local regulations, state law and their zoning and Conditional Use Permits,
if they are applicable.
3. Inspection
The City reserves the right to inspect, without advance notice, the Bidding
Contractor's equipment and facilities to determine if the Bidding
Contractor is capable of fulfilling the terms of Contract. Inspection will
include, but is not limited to, survey of Bidding Contractor's physical
assets (including operational ability of all trucks) and financial capability.
Bidding Contractor, by signing the proposal, agrees to allow the City or
its agents' right of access to physical assets and financial records for the
sole purpose of determining Bidding Contractor's capability to perform
the contract. The Bidding Contractor shall grant access to
facilities/equipment for inspection and financial records in a timely
manner.
In conducting this inspection, the City reserves the right to disqualify a
Bidding Contractor who does not, in the City's judgment, exhibit the
sufficient physical and financial resources to perform the Contract.
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Failure to permit an inspection upon the City's initial request may be
cause for disqualification. No notice is necessary to the Bidding
Contractor.
B. BUSINESS HOURS
The business office of the Contractor shall be located within the storage yard for
which a towed vehicle is located and be open to serve the public and the City
from 8:00 a.m. to 6:00 p.m., Monday through Friday, except for City observed
holidays. City observed holidays are:
New Year's Day, Martin Luther King Jr. Day, Cesar Chavez Day, Memorial Day,
Independence Day, Labor Day, Thanksgiving Day and the Friday immediately
thereafter, Christmas Eve, and Christmas Day.
C. CONTRACTOR'S EMPLOYEES
All drivers must maintain a professional appearance. Staff shall work in a neat
and clean uniform. The Contractor(s) shall furnish staff with a shirt or some
other type of outerwear bearing the company name and logo. Appropriate
clothing will be worn at all times including by employees that are being trained.
All employees will conduct themselves in a professional manner when interacting
with the public or City employees.
Within ten (10) days of provisional award, the Contractor(s) shall provide the
NCPD Traffic Division Sergeant with the names of all employees that will be
assigned to the contract. Drivers and other employees associated with the
processing and removal of vehicles shall be subject to a complete background
investigation.
The Contractor will notify NCPD Traffic Supervisor whenever an employee is
terminated, or a new employee is hired within ten (10) days and in writing.
Contractor(s) shall ensure that all tow truck drivers responding to calls initiated
by the City are properly licensed, qualified and competent employees. The
Contractor(s) shall ensure all tow truck drivers are trained and proficient in the
use of the tow truck and related equipment, including, but not limited to, the
procedures necessary for the safe towing and recovery of ALL vehicles. All tow
truck drivers shall possess the proper class license and certificates for towing
vehicles, along with a Class 'A' endorsement to allow operation of special
vehicle configurations and/or special cargos.
Contractors' employees shall be qualified to perform all work undertaken by or
assigned to them. In the event a driver or the equipment is inadequate and the
Contractor is unable to service the request, a charge for service or labor will not
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be permitted.
Operators shall have all tow truck drivers involved with NCPD's rotation tow
operations participate in a controlled substance and alcohol testing (CSAT)
program.
1) Drivers requiring a Class A, Class B, or commercial Class C license
(endorsed for hazardous materials transportation) shall participate in a
CSAT program as defined in the Code of Federal Regulations, Title 49,
Parts 40 and 382.
2) Those drivers that are not required to possess a Class A, Class B, or
commercial Class C license shall be enrolled in a CSAT program
substantially similar to the requirements as outlined in Subsection 1 above.
3) The operator shall ensure selection pools for commercially and non -
commercially licensed drivers are maintained separately. The operator
shall provide proof records of their CSAT programs to NCPD.
4) A driver possessing a non-commercial driver's license who tests positive
but subsequently returns with a negative test result shall meet the same
reinstatement requirements as a driver required to possess a commercial
driver's license.
D. STORAGE YARD
There shall be a minimum of one (1) vehicle storage yard within a ten (10) mile
radius from City Hall, 1243 National City Boulevard, National City, with
adequate storage capabilities for all vehicles retrieved from the City and requiring
storage. The Contractor shall identify the exact location and size of any storage
yards included in their proposal. No other storage yard may be used for purposes
of execution of the Contract with the City in that all vehicles towed from within
the City must be stored in the yard within the ten mile radius of City Hall, 1243
National City Boulevard, National City.
The storage yard shall be at least 10,000 square feet and have space necessary to
accommodate all National City Police Department tows and comply with all
applicable local and state regulations (including but not limited to: National City
Municipal Code and California Fire, Sign, Zoning, and Building Codes). There
shall also be the following:
1. Be completely enclosed by a building or an 8-foot uniform high solid
fence or wall with a lockable gate.
2. Alarms and intrusion sensors that provide immediate notification
capabilities at all times or similar devices or security measures.
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3. Sufficient lighting to detect unauthorized entrance at night.
4. All areas open to vehicular traffic shall be paved with cement, asphalt
surfacing or oil and aggregate mixture.
5. The entire site is to be continuously maintained to prevent accumulation
of trash, combustible waste, and hazardous debris.
6. The storage yard must be a reasonable distance from public transportation.
7. The storage yard is to be served by drainage capabilities to prevent the
accumulation of water.
8. Stored vehicles shall be arranged to provide reasonable and immediate
inspection at any time by the City's agents.
The Contractor shall provide service to the public twenty-four (24) hours a day,
seven (7) days a week so that an owner may pay towing and storage fees at the
Storage Yard where their vehicle is stored and obtain its release.
The Contractor is responsible for the reasonable care, custody, security, and
control of any property contained in towed or stored vehicles. All items removed
from a vehicle or left stored within the vehicle shall be released to the owner or
agent of the impounded vehicle upon demand during normal business hours
unless the vehicle is under law enforcement hold.
Vehicles may not be taken off -site of the Storage Yard, without the City's
permission.
E. TRUCKS
The Contractor shall provide equipment capable of providing the following
services:
1. Towing of large oversized vehicles as defined in Attachment A;
2. Towing from off road areas;
3. Towing in underground garages;
4. Wheel lift towing; and
5. Rollback towing.
All tow trucks shall meet the California Highway Patrol (the "CHP")
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requirements relating to Tow Trucks and the California Vehicle Code standards
for design, equipment, and safety for the driver, operator, and public. Proof of
certification by the CHP must be submitted with the proposal.
All tow trucks used by the Contractor(s) in performance of the Contract shall be
equipped with a system that enables the driver of the tow truck to immediately
communicate with the Contractor's dispatch center.
F. TOWING
The Contractor(s) shall tow all forfeited vehicles, as directed by the City.
The Contractor(s) shall not drive the forfeited vehicles except to move them
within the storage facility. Use of vehicles for personal or other use than as
herein prescribed is strictly prohibited.
G. RESPONSE TIME
The Response Time for Towing Service shall not exceed twenty (20) minutes.
Response Time is defined as the elapsed time between the Police dispatch of the
tow service request by the City to the Contractor by the Police Dispatch Center
and the arrival of the tow truck on scene.
The Contractor is expected to dispatch any available tow truck immediately upon
receipt of a towing request.
The Contractor is expected to notify Police Dispatch Center when the response
time requirement cannot be met. The Police Dispatcher or the officer at the scene
will have the discretion to cancel the tow if the response time cannot or is not met
and re -dispatch to the alternate Tow Contractor, at no cost to City.
Contractor(s) shall pay a five hundred dollar ($500.00) penalty, if more than five
percent (5%) of the tows in any calendar month period exceed the maximum
response time requirement. This is calculated based on individual tow per any
single request by the City for emergency towing services and not average
response times. Failure to meet Response Time requirements may result in
termination of this Contract.
H. TOWING PROGRAM FEE
The Contractor(s) shall make quarterly Towing Program Fee payments to the
City, as permitted pursuant to Vehicle Code Section 12110. The quarterly
Towing Program Fee payment amount shall be thirty thousand six hundred thirty
dollars ($30,630.00), for an annual total of $122,520, to be divided in equal
shares between the designated Contractors. The Towing Program Fee is payable
to the City on the fifteenth day of the calendar month following the end of each
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fiscal quarter. The designated Towing Program Fee payment shall be payable for
the length of the contract subject to annual adjustments. No part of the Towing
Program Fee payment shall be refunded or forgiven if this contract is terminated
for any reason.
The Towing Program Fee is payable to "City of National City." Payments shall be
directed as follows:
Operations Assistant
National City Police Department
1200 National City Blvd.
National City, CA 91950
(Payments to be identified as: Towing Program Fee for the quarter of
.)
I. OTHER FEES
The Contractor shall be responsible for collecting and paying to the City some
pass- through fees authorized by state and local regulation (i.e., STOP and
NVIR). These are fees paid by the vehicle's owner or their agents to the City,
collected by the Contractor before release.
Such fees collected by Contractor shall be due and payable to City no later than
the fifth (5th) day of each month, and the twentieth (20th) day of each month.
Payments due on the fifth (5th) day of each month shall include and account for
all vehicles released by Contractor between the sixteenth (16th) day of the month
and the last day of the month (inclusive). Payments due on the twentieth (20th)
day of the month shall include and account for all vehicles released by Contractor
between the first (1st) day of each month and the fifteenth (15th) day of the month
(inclusive).
Payments shall be directed as follows:
Operations Assistant
National City Police Department
1200 National City Blvd.
National City, CA 91950
(Payments to be identified)
IV. PRICING SUBMITTAL
The price proposal shall address all items identified below and incorporated in the
attached Fee Schedule, along with any other charges.
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A. TOWING PROGRAM FEE
1. Fees
Contractor(s) shall make quarterly designated Towing Program Fee
payments to City for the right to provide towing and storage service to
City. The Towing Program Fee payment amounts by the Contractor(s)
shall be combined to be thirty thousand six hundred thirty dollars
($30,630.) per quarter, divided equally.
2. Towing Program Fee - Due Date
The Towing Program Fee payment shall be due and payable no later than
the fifteenth (15th) day of the calendar month following the end of each
quarter.
3. Towing Program Fee - Late Fee
Any amount owed City beyond the due date shall accrue interest each day
the amount due is not paid, at an annual rate equal to twelve (12%)
percent per annum, or at the maximum rate permitted by applicable law,
whichever is lower.
B. TOWING CHARGES FOR CITY VEHICLES
Contractor agrees not to charge City a fee for the towing of marked or unmarked
City police vehicles within the jurisdictional limits of National City.
Contractor shall charge City 25% of the Basic Tow Fee for the towing of all other
City vehicles within the jurisdictional limits of National City.
Contractor agrees that the fees for towing all City vehicles occurring outside the
jurisdictional limits of National City shall be resolved between the Contract
Administrators but shall not exceed 25% of the basic tow fee.
C. STORAGE FEES
Daily storage fees for City vehicles, seized vehicles, and vehicles for evidentiary
purposes.
D. LIEN SALE FEES
Any and all fees associated with the disposition of vehicles whether paid by City
or public, as provided by law.
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ATTACHMENT"A"
(Bidding Contractor must provide a bid for the below Towing Fee Schedule. The City will
evaluate submitted bids and determine an appropriate Towing Fee Schedule that will be
applicable to each awarded contractor.)
TOWING FEE SCHEDULE
SERVICE
FEE
BASIC TOWING
Includes First Hour Hookup, Labor, Standby Time, for vehicles Under
9,500 GVW (unloaded).
MEDIUM SIZE - BASIC TOWING
Includes first hour hookup, labor, standby time, for vehicles over
9,500 GVW but less than 22,000 GVW (unloaded).
LARGE SIZE - BASIC TOWING
Includes first hour hookup, labor, and standby time, for vehicles over
22,000 GVW (unloaded).
ON -SCENE or STAND-BY LABOR
Each 15-minute increment, beyond first hour. Is charged only when
extra ordinary labor must be expended to recover a vehicle. Stand-by
is charged when the job cannot be started and must be explained on
the tow bill.
DOLLIES:
Will only be used when there is not a less expensive, safe manner of
handling the situation.
DRY RUN
May also be known as a "hook-up — drop fee" and is charged when the
vehicle is hooked up and the owner returns before the vehicle is in
transit.
PER MILE TOWING
Applies only to vehicles recovered outside the jurisdiction of the city
of National City.
MAXIMUM STORAGE — PER DAY
Per day is defined as a 24-hour period.
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STORAGE PER HOUR
The maximum daily hourly storage rate, not to exceed the maximum
storage -per day rate.
AFTER HOURS VEHICLE RELEASE
After 5PM and before 8AM, including weekends and all City -
observed holidays
NOTIFICATION OF LIEN SALE
Vehicle valued at less than $4.000, (22851.12 CVC).
NOTIFICATION OF LIEN SALE
Vehicle valued at over $4,000. (22851.12 CVC).
POLICE EQUIPMENT TOWING
Inside jurisdictional limits of National City.
No Charge
CITY EQUIPMENT TOWING
Includes all City vehicles. Also includes police vehicles towed from
outside jurisdictional limits of National City.
25% of Basic
Towing Fee
TOWING OF VICTIMS' VEHICLES
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ATTACHMENT "B"
BIDDING CONTRACTOR'S REFERENCES
The Bidding Contractor is required to provide a minimum of five (5) references where work of a
similar size and nature was performed within the past three (3) years. This will enable the City of
National City to judge the responsibility, experience, skill, and business standing of the Bidding
Contractor.
REFERENCES
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
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BIDDING CONTRACTOR'S REFERENCES (cont.)
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $ Contract Dates:
Requirements of Contract:
Company Name: Contact Name:
Address: Phone Number:
Fax Number:
Dollar Value of Contract: $
Contract Dates:
Requirements of Contract:
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