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Draft Agenda Packet Document 10-18-16 #2
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA NATIONAL CI S INCORPORATED RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, OCTOBER 18, 2016 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming October 16 through October 22, 2016 as: Freedom from Workplace Bullies Week. AWARDS AND RECOGNITIONS PRESENTATIONS INTERVIEWS / APPOINTMENTS 2. Interviews and Appointments: Various Boards & Commissions - Current Vacancy (Community and Police Relations Commission) and Expiring Term (Port Commission). (City Clerk) CONSENT CALENDAR 3. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 4. Resolution of the City Council of the City of National City establishing General Fund appropriations in the amount of $10,000 per the Sweetwater Authority Letter of Agreement for the City of National City to provide landscape design services for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek. (Engineering/Public Works) 5. Resolution of the City Council of the City of National City, 1) awarding a contract in the not -to -exceed amount of $99,759.00 to Portillo Concrete, Inc. for the E. 16th Street and Grove Street Pedestrian Enhancements Project, CIP No. 16-03; 2) authorizing a 15% contingency in the amount of 3 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 4 $14,963.85 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) 6. Resolution of the City Council of the City of National City authorizing the appropriation of $70,000.00 in the Plaza Boulevard Widening CIP expenditure account from Transportation Development Impact Fee (TDIF) fund balance for construction of the Plaza Boulevard Widening Project. (Engineering/Public Works) 7. Resolution of the City Council of the City of National City authorizing the appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park & El Toyon Park Improvements from Park Development Impact Fee fund balance to be allocated to the City Council approved 15% contingency for construction of the Kimball Park & El Toyon Park Improvements Project. (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund fund balance to conduct Citywide Engineering & Traffic Surveys to establish speed limits in accordance with Section 40802(a) of the California Vehicle Code. (Engineerinq/Public Works) 9. Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street (TSC No. 2016-08). (Engineering/Public Works) 10. Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 108 E. 5th Street (TSC No. 2016-09). (Engineering/Public Works) 11. Investment transactions for the month ended August 31, 2016. (Finance) 12. Warrant Register #11 for the period of 09/07/16 through 09/13/16 in the amount of $1,970,029.42. (Finance) 13. Warrant Register #12 for the period of 09/14/16 through 09/20/16 in the amount of $1,379,544.19. (Finance) PUBLIC HEARINGS ORDINANCES FOR INTRODUCTION 14. An Ordinance of the City Council of the City of National City adding Chapter 10.14 to Title 10 of the National City Municipal Code to Prohibit all Commercial Marijuana Activity in the City of National City, Regulate the Cultivation of Recreational Marijuana for Personal Use, and Regulate the 4 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 5 Possession of Recreational Marijuana in anticipation of Proposition 64, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), passing on November 8, 2016. (City Attorney) 15. An Urgency Ordinance of the City Council of the City of National City Pursuant to California Government Code Sections 36934 and 36937 adding Chapter 10.14 to Title 10 of the National City Municipal Code to Prohibit all Commercial Marijuana Activity in the City of National City, Regulate the Cultivation of Recreational Marijuana for Personal Use, and Regulate the Possession of Recreational Marijuana in anticipation of Proposition 64, the Control, Regulate, and Tax Adult Use of Marijuana Act (AUMA), passing on November 8, 2016. (City Attorney) ORDINANCES FOR ADOPTION 16. An Ordinance of the City Council of the City of National City repealing Chapter 10.18 (Beekeeping) and adding Chapter 8.34 to Title 8 of the National City Municipal Code to allow for beekeeping in the City. (Applicant City -Initiated) (Case File 2016-05 A) (Planning) NON CONSENT RESOLUTIONS 17. Resolution of the City Council of the City of National City adopting amendments to the City Council Policy Manual; Chapter 100: Administration and Policy Management (Policy 109 - Expenses, 110 - Flags, 114 - Grants). (City Manager) NEW BUSINESS 18. Temporary Use Permit Padres Pedal the Cause Bicycle Ride sponsored by Pedal the Cause on November 12, 2016 from 7:15 a.m. to 8:00 a.m. with no waiver of fees. (Neighborhood Services) 19. Temporary Use Permit - Sweetest Ride Custom Car & Bike Show hosted by Sweetwater Harley Davidson on October 22, 2016 from 10 a.m. to 3 p.m. at 3201 Hoover Avenue with no waiver of fees. (Neighborhood Services) 20. Staff seeks City Council direction on the relocation of the City sponsored Christmas on Brick Row event to Kimball Park and a synthetic ice skating rink for an additional cost of $5,000. (Community Services) 21. Staff report seeking direction on amendments to Title 10 of the National City Municipal Code and to City of National City Council Policy 803 pertaining to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third parties. (Human Resources) 5 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 6 22. Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program. (Finance) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 23. Report on Joint Meeting/Workshop of the City of National City City Council and Planning Commission Scheduled for November 1, 2016 at 4:00 pm to provide a status report on the update of the Downtown Specific Plan. (Planning) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Adjourned Regular Meeting of the Community Development Commission - Housing Authority - Tuesday, October 25, 2016 - 5:00 p.m. - Council Chambers - National City, California Adjourned Regular Meeting of the City Council, meeting in Joint Session with the National City Planning Commission - Tuesday, November 1, 2016 - 4:00 p.m. - Council Chambers - National City, California. Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - November 1, 2016 - 6:00 p.m. - Council Chambers - National City, California. 6 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 7 City Council and Community Development Commission - Housing Authority of the City of National City Meeting Schedule for the Period January 3, 2017 through January 17, 2017: January 03 - Dispense with Meeting - 6:00 pm January 17 - Regular Meeting - 6:00 pm 7 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 8 The following page(s) contain the backup material for Agenda Item: Proclaiming October 16 through October 22, 2016 as: Freedom from Workplace Bullies Week. 8 of 241 1 ectam CALIFORNIA •.� NATION C ZtV WHEREAS, the City of National City ha an Interest in promoting the social and economic wail -being of its citizens. employees and employers; and WHEREAS, wail -being depends upon the existence of healthy and n�productive amgloyeas working in a safe sind ash ;_r: ;rSe work WHEREAS, resz has documenk,d ilrn health consequences for Individuate caused by exposure to abrasiwi and hostile work environments; and WHEREAS, abu¢Ive workenviron nerda atra cost ly for arripioysrs, with consequences }r?PIudinsg rerticad productivity, abserrtetlem, turnover, and injuries; and WlI MBAS, pirAIr:rtfon from abusive wotk environments should apply to every worker. ;and not be limited Io legally protected class statue booed only on raco, color. gender,. national origin, aju. or dlsabIlity. HOW TREREFoRE, SE iT PROCLAIMED, I, Ron Monitor) as mayor of the City of Natianai GAy, byvilritre of the authority vested In me by the City of tallonal City, afila the ix -Motet seal and together with the City Council, do hereby pracl r 16, through Oct ohor22, 2016 as FREEDOM FROM WORKPLACE 8UILLt; a WEEK i, call upon all citizens of the City of National Clty to take a moment to conurtend the California Healthy Workplace Advocates and the Workplace Sullying Institute, which raises awareness of the impacts of, and solutions for, workplace bullying In the U.S. and # =cout a ell citizens to recognize this special observance. Ron Morrison Mayor Homelike Comber ase". Altertliitetelytt Csioulleftegier 9 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 10 The following page(s) contain the backup material for Agenda Item: Interviews and Appointments: Various Boards & Commissions - Current Vacancy (Community and Police Relations Commission) and Expiring Term (Port Commission). (City Clerk) 10 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Interviews and Appointments: Various Boards & Commissions - Current Vacancy (Community and Police Relations Commission) and Expiring Term (Port Commission). (City Clerk) PREPARED BY: Michael R. Dalla PHONE: 619-336-4226 EXPLANATION: See attached background report. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: DEPARTMENT: City rk APPROVED BY: ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: lInterview and appoint as desired. FINAL ADOPTION: APPROVED: APPROVED: Finance BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Background Report 2. Applications 11 of 241 BOARDS & COMMISSIONS — CURRENT VACANCY (CPRC) and EXPIRING TERM (Port Commission) October 18, 2016 COMMUNITY AND POLICE RELATIONS COMMISSION (CPRC) (Appointing Authority: Mayor subject to confirmation by City Council) There is one unexpired term on the CPRC. There are three new applications (Lance Mirkin, Coyote Moon and Derek Jones). Name Interviewed Lance Mirkin Yes Coyote Moon Yes Derek Jones No PORT COMMISSIONER (Appointing Authority: City Council) The term on National City's Port Commissioner, Robert "Dukie" Valderrama, expires on January 2, 2017. Commissioner Valderrama has requested that he be considered for re -appointment. In accordance with provisions of the Maddy Act and City Council Policy #107, Notice of the Vacancy has been publicly posted and advertised in the Union Tribune. Interested applicants were asked to submit an application by noon on October 17th and to appear for an interview before the City Council on October 18th. At the time of agenda preparation, no applications had been received. It is recommended that any applicants who apply by the deadline be interviewed and the City Council take action to appoint or re -appoint as desired. Re -appointment of Mr. Valderrama will require a 4/5 vote. 12 of 241 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY .BOARpsi commissigNs• AND 'COMIANITTEES 4,?4C1v Servite COrnmissfori Planniree Comernesion , COM MU* & Police Relations Commission* (CPRC) Public Art Oamrnittee* Unity Board of Trustees Tridflo Safety Committee Parks, Recreation & .Sertior Citizens Atvisory Board Note: Applicents must be reskienh; of the CtO of Natienal City except for those marked by arc' Applicants for the Community and Police Relations Commission must pass a crindnat background check prior to appointment. Name: -...4khr 4.614 m. E r Home Address: be.41‘..e Tel. ND,: /Alto- fig 7- tiqz-s Bushel's Affiliation: Title: BUS hese Address: Tel. No.: Length of Residence in National City: 21t1 San Diego County f Callfornia: i 9' Educational Background; %A gb6CJI I Tim 1-44.96 Sc.405j tekittiv4. Stitt ' Kivea ez7 sl-hod,•1 Lew Oocupational EXPertence: „„el / s- Professional or Technical Organ an Memberships: Civic or Community Experience, Membership, or Previous Public Service Appoirdments: Oct fit 0-04 fkAk, EI- rirq. ri44.1.4cLca,A, 14.A Experience ar Special knowledge Pertaining to Area of Interest Have you ever been convicted of a felony crime? No X.Yes: misdemeanor crime? No:AYes: if any convictions were expunged declosure is not required. Convictions are not necessarily disqualifying, ' Please feel free to provide an explanation or information regarding yes answenTito abOve two qUeStOnt, dp44-, / /t p Date: p�,'/.6 Sign r‘; Please feel free to provide add oriel- information ar letters of anifirsetpieni. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. * Residency .1ulremente may not apply This cbcunierlis is Med as a public dociurnent ReVise0 Datomber2015 13 of 241 Supolitmental .kocilicatitint National City Community and Police Relations Commission The National City Community and Police Relations Commission serves as an independent, unbiased and impartial office that Is readily available to the public. It is an organization for the Improvement of police and community relations and the facilitation .of disputes whenever •possible, it provides a forum for citizens to voice theirconcerns, comment about police conduct, practices and policies and irnproves communication between .citizensand the National City Police Department The National City Community and Police Relations Commission:is empowered to receive andreview complaints regarding National City Police Department Personnel for alleged misconduct, and to recorrrmend appropriate changes of Police Department policies and procedures toward the goals of safeguarding. the rights of persons and promoting higher standards of competency, efficiency and justice In the provision of community policing services. - A►ppiicants must be completely forthright and truthful during the application process. Applicants may be disqualifiediri the background process as a result of dishonesty and/or purposely omitting information regarding one's criminal history. Given the complexity of this Commission and itsduties, it Is necessary to pass a criminal background check prier to appointment by City Council and/or sweating In es Commissioner: Upon conditional appointment the Human Resources department will contact you to schedule the criminal background process when, and it appropriate. It is important to note that you fill out this application completely and honestly to the best of your abilities. Failure to disclose your criminal history may result in disqualification, If a conviction has been expunged disclosure Is not required. Have you ever been convicted of a felony crime: No: ides: Have you been convictedof a misdemeanor: No: Yes: if any convictions were expunged disclosure is not"required. Pleasefeel free to provide an explanation or Information regarding yes answers to the above two questions. There may be circumstances that could disqualify an applicant from the background process beyond the listed crimes below. Each Incident Is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position: Disqualifying criteria for Community and Police Relations Commissioner ** See attached table 14 of 241 CITY OF NATIONAL .CITY APPLICATION FOR APPOINTMENT �-TO CITY BOARDS, COMMISSIONS, AND COMMJTTEES V/jivi1 Service Commission !�'''Planhing Commission 1, Community & Police Relations Commission" (CPRC) ) ublic Art Committee* V .ibrary Board of Trustees Traffic Safety Committee Parks, Recreation•& Senior Citizens Advisory Board Note: .Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a tr-iminai bacicground check prior to: appointment. Name: �°0 Home Address: ' 2 ! 87146f- Busineas Affiliation: 72 a Title: Business Address: Tel. Na.: Length of Residence in National City: ► \ Y San Diego County: tY- ifflrnia: Educational Background: • 4. A. yyp 4 n daw_.5 Tel. No.: ‘79:5-0-53173 Occupational Experienoe: f S �I9P!y y. f6(7Wi o ma I/ Professional or Technical Organization Memberships: ij Civic or Community Experience, Membership, or Previous Public Service Appointments: 4-,-- � r6-f-n Experience or Special Knowledge Pertaining to Area of Interest: Have you ever be n convicted of a felony crime? No Yes: misdemeanor crime? No , � Yes: if any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: 20 Signature: Pi ase feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Bind, National city, CA 91950 Thank you for your interest in serving the City of National City. *Residency requirements may not apply This documents is filed as a public documei 15 of 241 Revised: December 2015 Supplemental Application: National City Community and Police Relations Commission The National City Community and Police Relations Commission serves as an independent, unbiased and impartial office that is readily available to the public. It is an organization for the improvement of police and community relations and the facilitation of disputes whenever possible. It provides a forum for citizens to voice their concerns, comment about police conduct, practices and policies and improves communication between citizens and the National City Police Department The National City Community and Police Relations Commission is empowered to receive and review complaints regarding National City Police Department Personnel for alleged misconduct, and to recommend appropriate changes of Police Department policies and procedures toward the goals of safeguarding the rights of persons and promoting higher standards of competency, efficiency and justice in the provision of community policing services. Applicants must be completely forthright and truthful during the application process. Applicants may be disqualified in the background process as a result of dishonesty and/or purposely omitting information regarding one's criminal history. Given the complexity of this Commission and its duties, it is necessary to pass a criminal background check prior to appointment by City Council and/or swearing in as Commissioner. Upon conditional appointment the Human Resources department will contact you to schedule the criminal background process when, and if appropriate. It is important to note that you fill out this application completely and honestly to the best of your abilities. Failure to disclose your criminal history may result in disqualification. If a conviction has been expunged disclosure is not required. Have you ever been convicted of a felony crime: No:,./ -Yes: Have you been convicted of a misdemeanor: No: Yes: If any convictions were expunged disclosure is not required. Please feel free to provide an explanation or information regarding yes answers to the above two q uestions. There may be circumstances that could disqualify an applicant from the background process beyond the listed crimes below. Each incident is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position. Disqualifying criteria for Community and Police Relations Commissioner: ** See attached table 16 of 241 Name: Horne Address: /133 "E% Pit't dtristrwt (rj TeiNo • Z. /9 F10727/,2 . .: - Business Affiliation: 1144101A4L Cfn 0411 Title: r.t.‘. Business Address: 343 /Welottit—C--ti - Tel No.: 336 Y$3'0 'Length of Residence in National City; "wirill5 S an Diego County: 36 California: 543 Educational Background: ()*..1=j rte.- Cyr •PA;LPo0;crs tIte OTDietr-5-Pk., Ceti- Occupational Experience: _Ci:f• SjerVt ee- 44- Lre_fa,S ciTYPF,N0014 TOCITY CITY BOARDS, COMMiSSIONS, AND.CONIII/IfTTEgSCivi . Seniice Commission • Planning Commission X Community & Police Relations COnunissione (CPRC) — Public Art Comniittee* tibnary Board of Trustees Traffic Safety Committee - Parks, Recreation & Senior Citizens Advlsory Board' Note: Applicants must be residents 011ie pity of National City except for those Marked by an • Applicants fOr the Community and Police Relations Commission .must pass a criminal •background check prior to appolgtnient. epecr-ic r 3—orte_.1 / Professiog or Technical Organilation Memberships: Lot 27g/li nfrti:mpt, (A' 1-1 Civic or Community Bqaerience, Membership, or Previous Public Servi Appointments: ..,briiailY13 re.avuoritV LArrr141Ccki'S r .(je Experience or Sped iltncr edge Pertaining to of interest: Adipolk;, 10‘. AALcri ,ci,c7 2..2 yfoks , - Have you ev been convicted of a felony crime. No Ves misdemeanor crime? Noirt Yes: If any convictions were expunged disclosure is not requiredconvictions are not necessarily disquanfying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: el-z-7-4, Signature: Please feel free to provide additional i ation or letters of endorsement. •Please return completed forrn to: Office of the City Clerk 1243 National City Blvd, National City, CA 91950 Thank you for your interest in serving the City of National City. *Residency requirements may not apply. This documents is fled as a public docu Revised:. Detembei 2015 17 of 241 : Ustiatialionwntao,Avottroation: Natkmal Citv COirmiiMitli arid Polito Relations .Ctmunission The National City Community and Police Relations Commission serves as an independent, unbiased and impartial office that Is readily available to the public. It is an organizafion for the improvement of police and community relations and.the facilitation of disputes wheneverpossible. It provides a forum for citizens to voice their concerns, comment about price conduct, practices and policies and improves communication between citizens and the National Cfty'Police Department The National City Community and Polk>a Relations Commission is empowered to receive and review complaints regarding National City Police Department Personnel for alleged misconduct and to recommend appropriate Changes of Police Department policies and procedures toward the goals of safeguarding the rights of persons and promoting higher standards of competency, efficiency and justice in the provision of community policing services. Appkants must be completely forthright and truthful during the application process. Applicants may be disqualified in the background process as a result of dishonesty andior purposely omitting information regarding one's criminal history. Given the complexity of this Commission and its duties, ft is necessary to pass a criminal background check prior to appointment by City Council and/or swearing in as Commissioner. Upon conditional appointment the Human Resources department will contact you to schedule the criminal background process when, and if appropriate. It is important to note that you fill out this application completely and honestly to the best of your abilities. Failure to disclose your criminal history may result in disqualification. If a conViction has been expunged dWolosure is not required. Have you ever been convicted of a felony crime: No Have you been convicted of a •misdemeanor: No:A, Yes: If any convictions were expunged disclosure is not required. Please feel free to provide an explanation or information regarding yes answers to the above two questions. There may be circumstances that could disqualify an applicant fromthe background process beyond the listed crimes below. Each incident is evaluated in terms of the circumstances and facts surrounding its occurrence and its degree of relevance to the position. Disqualifying criteria for Community and Police Relations Commissioner. See attached table 18 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 19 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 19 of 241 Item # 10/18/16 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 20 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 21 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City establishing General Fund appropriations in the amount of $10,000 per the Sweetwater Authority Letter of Agreement for the City of National City to provide landscape design services for a Water C 21 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City establishing General Fund appropriations in the amount of $10,000 per the Sweetwater Authority Letter of Agreement for the City of National City to provide landscape design services for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek. PREPARED BY: Stephen Manganiello PHONE: 619-336 -4382 EXPLANATION: See attached. DEPARTMENT: gineer'ng/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 296-409-500-598-6192 (Paradise Creek Water Conservation Garden) ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution establishing General Fund appropriations in the amount of $10,000 per the Sweetwater Authority Letter of Agreement for the City of National City to provide landscape design services for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Exp!anation 2. SWA Letter Agreement 3. Resolution 22 of 241 EXPLANATION On May 25, 2016, the Governing Board of Sweetwater Authority (SWA) authorized payment to the City of National City in a not to exceed amount of $10,000 to reimburse the City for developing conceptual landscape designs with public art elements for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek. On June 16, 2016, the City Manager executed the attached Letter of Agreement with SWA for this initial phase of the project. The City has contracted with A Reason to Survive (ARTS) and Kimley-Horn & Associates to assist with development of the conceptual design and preliminary cost estimates, which will be presented to SWA's Governing Board and City Council within the next few months. SWA's Governing Board will then consider whether or not to authorize funding for final design, engineering and construction. Staff is requesting Council authorization to establish General Fund appropriations to pay for design services up to $10,000, which will then be reimbursed by SWA consistent with terms of the letter Agreement. SWA Water Conservation Demonstration Garden in El Cajon, CA 23 of 241 SWEETWATER AUTHORITY 5C6 GARRETT AVENUE POST OFFICE BOX 2328 CHULA VISTA, CALIFORNIA 91912-2320 MO) 4420-1413 FAX (619) 425.7409 httpd/Vontswealsvater.org June 13,2016 Kuna M uthusamy, P.E. Assistant Director of Engineering & Public Works Engineering & Public Works Department 1243 National Clty Boulevard National City, CA 919504301 Re: Letter of Agreement for Landscape Design Services Dear Mr. Muthusamy: GOVERNING eon t0TAI UM%CHAR TERESA'TERRY' I IDIMS, MECHM STEVE Cr STANEDA JOsdF.Cao NON MORRISON OSE MOM) AEse VAN BEVENTFN ARM L BMYIy GENERAL MANA96R AGSMS H. WINE AAuvr (SAL IIAR On May 25, 2016, the Governing Board of Sweetwater Authority authorized payment to the City of National City (City) for conceptual landscape design services (See Attachment A). Sweetwater Authority's (Authority) contribution will be used for actual costs incurred In an amount not to exceed $10,000. In exchange for a sum not to exceed S10,000 the City will produce conceptual landscape designs fora water conservation demonstration garden In the southerly portion of Kimball Park along Paradise Creek in the area generally shown on Attachment B. During the performance of this agreement, each Party agrees to protect save, defend and hold harmless the other Party, and its Board and each member of the Board, directors, officers, agents, and employees from any and all claims, liability, expenses, or damages of any nature, including attorneys' fees, arising out of or in any way connected with negligent acts, errors, or omissions, or willful misconduct performance under this agreement by the other Party, its agents, officers employees, or Consultants. However, neither Party shall be indemnified hereunder for any loss, liability, damage, or expense resulting from Its sole negligence, willful misconduct or active negligence. If you have any questions, please co Petact me at (619) 409-6702. Please have an authorized agent of the City sign below to stipulate agreement with this letter. Sincerely, Jennifer Sabine Assistant General Manager Approved by City: (PILtSIIli Signature i *Dimme, Print Name Date Title Pub& Wit rAgent &ming National City, Cie& rut, and Bonita 24 of 241 Sweetwater Auodty Governing Board Minutes- May 25, 2010 Page d of 10 fiscal year Work Plan results. Ms. Sabine responded that staff provided the results of the first half of this fiscal year to the Board in January 2016, and will attempt to provide the full year results as soon as practical following June 2018. This was an information item only. 7 Local Water Conservation Demonstration Garden — Kimball Park, National City (Finance and Personnel Committee Meeting of May 18, 2016, item 4. A.) Recommendation: Authorize payment in the amount of $10,000 to the City of National City to develop conceptual plans for a local water conservation demonstration garden at !Umball Park; and allocate $10,000 from the Expense Contingency Fund. Assistant General Manager Sabine stated that the Governing Board directed staff to further pursue a partnership plan for a local water conservation demonstration garden with the County of San Diego at the South Bay Regional Center adjacent to the Authority's Administration Office a and with the City of National City at the Kimball Park site. Staff is continuing to pursue both partnership opportunities. The focus of this item is only regarding the project with the City of National City (City). The City is currently implementing a project to restore the Paradise Creek Channel along the southerly portion of Kimball Park. This project provides an opportunity to incorporate a community water conservation demonstration garden adjacent to the creek. The City has indicated that it requires $10,000 in order to provide a design plan for a garden that will help determine the cost of constructing the garden and ongoing maintenance. Upon completing the plan, staff would submit the final plan to the Board for review and approval prior to proceeding with the project. Director Cerda stated he is concerned with this expenditure without having the knowledge of future costs. Chair Zamudio stated that he understands that the $10,000 is for the development of a plan only, and that it would be provided to the Board for review and approval before proceeding_ Ms. Sabine confirmed this. Di actor Castaneda made a motion, seconded by Director Freciado, that the Governing Board authorize payment to the amount of $10.000 to the City of National City to develop conceptual_plans for a local water conservetiorade► ronstr . { ardenn at Kimball Park: and allocate $1O.O00 from the Expense Contingent, Fund. The r €otton carrtede with Director Cards opposing. 8. Review of Board Policy 511 (Finance and Personnel Committee Meeting of May 18, 2016, Item 4. B. ) Recommendation: Maintain the Local Government Commission in the list of organizations in Policy 511, but revise the policy to state Vital a conference or educational program curriculum shall be presented to the Board for review and consideration for organizations that require per diem approval for Directors' attendance. Director Prep ado stated that he supports maintaining the Local C-ovemment Commission as currently listed in Policy 511 as long es the agendas of arty events are provided to the Board in advance. Director Thomas asked for some additional items to be addressed; however, Chair Zannudio responded that she needs to submit these to the General Manager for future review by the Finance and Personnel Committee as they are not related to the specific issue cf this agenda item. 25 of 241 tuoxsapici alfrevni: Elli AVM N3aaV0 NOLLVAN381100 Win%• NSW T1V811W 00Z 9 G J314 NI MVOS :AMMO O 26 of 241 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ESTABLISHING A GENERAL FUND APPROPRIATION IN THE AMOUNT OF $10,000 PER THE SWEETWATER AUTHORITY LETTER OF AGREEMENT FOR THE CITY OF NATIONAL CITY TO PROVIDE LANDSCAPE DESIGN SERVICES FOR A WATER CONSERVATION DEMONSTRATION GARDEN IN KIMBALL PARK NEXT TO PARADISE CREEK WHEREAS, on May 25, 2016, the Governing Board of Sweetwater Authority ("SWA") authorized payment to the City of National City in the not to exceed amount of $10,000 for the City to develop conceptual landscape designs with public art elements for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek; and WHEREAS, on June 6, the City Manager signed a Letter of Agreement between Sweetwater Authority and the City of National City setting forth the terms and conditions, including a mutual hold harmless indemnity; and WHEREAS, the City contracted with A Reason to Survive ("ARTS") and Kimley- Horn & Associates to assist with development of the conceptual design and preliminary cost estimates, which will be presented to SWA's Governing Board to consider whether or not to authorize funding for the final design, engineering, and construction; and WHEREAS, an appropriation to the General Fund in the not to exceed amount of $10,000 needs to be established to pay for design services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the establishment of a General Fund appropriation in the amount of $10,000 for funds from Sweetwater Authority for the City to provide landscape design services for a Water Conservation Demonstration Garden in Kimball Park next to Paradise Creek. PASSED and ADOPTED this 18th day of October, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, 111 Interim City Attorney Ron Morrison, Mayor 27 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 28 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) awarding a contract in the not -to -exceed amount of $99,759.00 to Portillo Concrete, Inc. for the E. 16th Street and Grove Street Pedestrian Enhancements Project, CIP No. 16-03; 2) authorizing 28 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. I ITEM TITLE: Resolution of the City Council of the City of National City, 1) awarding a contract in the not -to -exceed amount of $99,759.00 to Portlllo Concrete, Inc. for the E. 16th Street and Grove Street Pedestrian Enhancements Project, CIP No. 16-03; 2) authorizing a 15% contingency in the amount of $14,963.85 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. j PREPARED BY Cruz Ruelas-Avila PHONE: 1336-43871 EXPLANATION: See attached.1 DEPARTMENT: jEngineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Funding available through prior City Council appropriations: 307-409-500-598-6166 (TransNet Prop A — Safe Routes to School) ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: (N/A1 ATTACHMENTS: 1. Explanation 2. Bid Opening Summary 3. Three Lowest Bidders Summary 4. Resolution 29 of 241 EXPLANATION The E. 16th Street and Grove Street Pedestrian Enhancements Project, GIP No. 16-03, includes the following pedestrian and Americans with Disabilities Act (ADA) enhancements for the intersection of E. 16th Street and Grove Street: removal and replacement of existing curb, gutter, sidewalk and curb ramps, AC overlay, AC paving, slurry seal, high intensity signing and striping, and corner bulb -outs for traffic calming. On August 24, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On August 24 and August 31, 2016, the bid solicitation was advertised in local newspapers. On September 13, 2016, six (6) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Portillo Concrete, Inc. was the apparent low bidder with a total bid amount of $99,759.00. Upon review of all documents submitted and reference checks, Portillo Concrete, Inc.'s bid is responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Attached are the bid opening results and a summary of the three lowest bidders for your information. Staff recommends awarding a contract in the not to exceed amount of $99,759.00 to Portillo Concrete, Inc. for the E. 16th Street and Grove Street Pedestrian Enhancements Project, CIP No. 16-03, and authorizing a 15% contingency in the amount of $14,963.85 for unforeseen changes that may arise. This project is funded through existing TransNet Prop A appropriations. 30 of 241 NAME: CIP NO: DATE: TIME: -0 - CALIFORNIA +- - NIN L city mcoRpoamrsp BID OPENING RESULTS E. 16th Street and Grove Street Pedestrian Enhancements 16-03 Tuesday, September 13, 2016 1:00 P.M. ESTIMATE: $110,000.00 PROJECT ENGINEER: Stephen Manganiello NO. BIDDER'S NAME BID AMOUNT BID SECURITY -CHECK -BOND 1. Portillo Concrete Inc. 3527 Citrus St Lemon Grove, CA 91945 $99,759.00 Bond 2, Crest Equipment, Inc. 161 Scottford Drive El Cajon, CA 92021 $99,783.75 Bond 3. Just Construction, Inc. 3103 Market Street San Diego, CA 92102 $109,888.10 Bond 4: Vailston Company 774 N. Twin Oaks Valley Road, Suite C San Marcos, CA 92069 $112,478.00 Bond 5. A.B. Hashmi, Inc. 13066 Deer Canyon Court San Diego, CA 92131 $121,507.50 Bond 6. Blue Pacific Engineering & C 13066 Deer Canyon Court San Diego, CA 92131 $138,354.75 Bond 31 of 241 Bid Results for E. 16th Street and Grove Street Pedestrian Enhancements (CIP 16-03) Portillo Concrete, Inc. Crest Equipment, Inc. Just Construction, Inc. Base Bid Item No. Description Unit Qty. Unit Price Extension (Quantityx Unit Price) Unit Price Extension (Quantityx Unit Price) Unit Price Extension (Quantityx Unit Price 1 Mobilization LS 1 $1,000.00 $1,000.00 $2,550.00 $2,550 00 $7,490.00 $7,490.00 2 3 Traffic Control LS 1 $2,000.00 $2,000.00 $5,800.00 $5,800.00 $3,745.00 $3,745 00 Surveying LS 1 $2,000.00 $2,000.00 $2,100.00 $2,100 00 $2,782.00 $2,782.00 4 Water Pollution Control LS 1 $500.00 $500.00 $1,200.00 $1,200.00 $1,284.00 $1,284.00 5 Clearing and Grubbing LS 1 $2,000.00 $2,000.00 $5,500.00 $5,500.00 $3,745.00 $3,745.00 6 Untreated Base CY 83 $25.00 $2,075.00 $65.00 $5,395.00 $42.80 $3,552.40 7 Construct Asphalt Concrete Overlay (Variable Thickness) SF 900 $12.00 $10,800.00 $9.00 $8,100 00 _ $4.30 $3,870.00 g Construct Asphalt Concrete Pavement TON 85 $165.00 $14,025.00 $225.00 $19,125.00 $271.80 $23,103.00 9 Slurry Seal (Type II) TON 12 $1,800.00 $21,600.00 $1,000.00 $12,000 00 $1,613.60 $19,363.20 10 6" PCC Curb and Gutter (SDIRSD G-2) LF 173 $30.00 $5,190.00 $36.00 $6,228 00 $19.30 $3,338.90 11 PCC Cross Gutter (SDRSO G-12 SF 560 $15.00 $8,400.00 $13.75 $7,700.00 $12.80 $7,168.00 12 4" PCC Sidewalk (SDRSD G-7) SF 1441 $9.00 $12,969 00 . $5.75 $8,285.75 $8.60 $12,392.60 13 Curb Ramp EA 2 $3,000.00 $6,000.00 $2,500.00 $5,000.00 $3,424.00 L $6,848.00 14 Signing and Striping LS 1 $6,200.00 $6,200.00 $5,800.00 $5,800.00 $6,206.00 $6,206.00 15 Field Orders AL 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 Base Bid 'Total $99,759.00 $99,783.75 $109,888.10 32 of 241 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT IN THE NOT -TO -EXCEED AMOUNT OF $99,759.00 TO PORTILLO CONCRETE, INC., FOR THE EAST 16T" STREET AND GROVE STREET PEDESTRIAN ENHANCEMENTS PROJECT, AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $14,963.85 FOR ANY UNFORESEEN CHANGES, AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT WHEREAS, the East 161h Street and Grove Street Pedestrian Enhancements Project includes the following pedestrian and Americans with Disabilities Act ("ADA") enhancements for the intersection of East 16th Street and Grove Street: removal and replacement of existing curb, gutter, sidewalk and curb ramps, AC overlay, AC paving, slurry seal, high intensity signing and striping, and corner bulb -outs for traffic calming; and WHEREAS, on September 13, 2016, six (6) bids were received electronically on PlanetBids by the 1:00 p.m. deadline; and WHEREAS, Portillo Concrete, Inc., was the lowest responsive bidder qualified to perform the work as described in the project specifications with a total bid amount of $99,759.00; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby awards the contract for the East 16th Street and Grove Street Pedestrian Enhancements Project to the lowest responsive, responsible bidder, to wit: PORTILLO CONCRETE, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract in the amount of $99,759.00 with Portillo Concrete, Inc., for the East 16th Street and Grove Street Pedestrian Enhancements Project. Said contract is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes a 15% contingency amount up to $14,963.85 for any unforeseen changes to the Project. PASSED and ADOPTED this 18'h day of October, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III Interim City Attorney 33 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 34 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the appropriation of $70,000.00 in the Plaza Boulevard Widening CIP expenditure account from Transportation Development Impact Fee (TDIF) fund balance for construction of the Plaza Bo 34 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City; Council of the City of National City authorizing the appropriation of $70,000.00 in the Plaza Boulevard Widening CIP expenditure account from Transportation Development Impact Fee (TDIF) fund balance for construction of the Plaza Boulevard Widening Project. PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. 325-409-500-598-6569 (Plaza Blvd Widening) ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the appropriation of $70,000.00 in the Plaza Boulevard Widening CIP expenditure account from TDIF fund balance for construction of the Plaza Boulevard Widening Project. BOARD 1 COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Explanation 2. Resolution 35 of 241 EXPLANATION On February 2, 2016, through adoption of Resolution No. 2016-15, City Council awarded a contract to Dick Miller. Inc. in the not -to -exceed amount of $1,894,498.10 for the Plaza Boulevard Widening "N" Avenue to 1-805 project, CIP No. 16-01, and authorized a 15% contingency in the amount of $284,174.72 for any unforeseen changes. The base contract is funded through Transportation Development Impact Fees (TDIF), Capital Outlay and TransNet (Prop A). The project's 15% contingency was not appropriated into the project. TDIF funds are designated exclusively for the Plaza Boulevard Widening "N" Avenue to 1-805 project, CIP No. 16-01, therefore, staff is requesting that City Council authorize the appropriation of $70,000.00 in the Plaza Boulevard Widening CIP expenditure account from TDIF fund balance to address unforeseen conditions discovered during construction of the Plaza Boulevard Widening Project. The appropriation of the TDIF funds to the project falls well within the base contract and contingency amounts previously approved by City Council. Additionally, using TDIF funds will reduce the burden on the other funds in the project, which would then be freed up for other uses. The project is scheduled to be completed by March 2017 36 of 241 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF $70,000.00 TO THE PLAZA BOULEVARD WIDENING CIP EXPENDITURE ACCOUNT FROM THE TRANSPORTATION DEVELOPMENT IMPACT FEE (TDIF) FUND BALANCE FOR CONSTRUCTION OF THE PLAZA BOULEVARD WIDENING PROJECT WHEREAS, on February 2, 2016, the City Council adopted Resolution No. 2016- 15 awarding a contract to Dick Miller, Inc., in the not -to -exceed amount of $1,894,498.10 for the Plaza Boulevard Widening "N" Avenue to 1-805 Project, and authorized a 15% contingency in the amount of $284,174.72 for any unforeseen changes; and WHEREAS, an appropriation in the amount of $70,000.00 to the Plaza Boulevard Widening CIP expenditure account from the TDIF fund balance is necessary to address unforeseen conditions discovered during construction of the Plaza Boulevard Widening Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes an appropriation in the amount of $70,000 to the Plaza Boulevard Widening CIP Expenditure Account from the Transportation Development Impact Fee fund balance for construction of the Plaza Boulevard Widening Project. PASSED and ADOPTED this 18th day of October, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 37 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 38 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park & El Toyon Park Improvements from Park Development Impact Fee fund balance to be allocat 38 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park & El Toyon Park Improvements from Park Development Impact Fee fund balance to be allocated to the City Council approved 15% contingency for construction of the Kimball Park & El Toyon Park improvements Project. PREPARED BY: Stephen Manganiello DEPARTMENT: inee ing/Public Works PHONE: 619-336-4382 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 325-409-500-598-4131 (El Toyon Park Improvements CIP): $45,000.00 325-409-500-598-4132 (Kimball Park Improvements CIP): $50,000.00 ENVIRONMENTAL REVIEW: WA ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park & El Toyon Park Improvements from Park Development Impact Fee fund balance. BOARD 1 COMMISSION RECOMMENDATION: NfA ATTACHMENTS: 1. Explanation 2. Resolution 39 of 241 EXPLANATION On September 1, 2015, through adoption of Resolution No. 2015-136, City Council awarded a contract to Western Rim Constructors, inc. in the not -to -exceed amount of $3,452,342.98 for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project, CIP No. 15-04, and authorized a 15% contingency in the amount of $517,851.45 for any unforeseen changes. The project's 15% contingency Was not appropriated into the project. Improvements for Kimball Park include implementation of storm water low -impact development measures, new restrooms, lighting, "state-of-the-art" skate park, central plaza, benches, trash receptacles, public safety cameras, Americans with Disabilities Act (ADA) upgrades, walking paths, and drought tolerant landscaping. Improvements for El Toyon Park include new restrooms, lighting, public safety cameras, ADA upgrades, and programmable metal swing gates for the "horseshoe" parking lot. Resulting from unforeseen conditions, to date, expenditures and encumbrances for the project equal $3,525,222.75, resulting in the need to use a portion of the City Council approved 15% contingency. Therefore, staff is requesting that City Council authorize the appropriation of $95,000.00 in the corresponding ClP expenditure accounts in contingency for Kimball Park & El Toyon Park Improvements from Park Development Impact Fee (DIF) fund balance for construction of the Kimball Park & El Toyon Park Improvements Project. DIF funds will only be used to pay for new and/or expansion of park facilities. The project is scheduled to be completed by December 2016. 40 of 241 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF $95,000.00 IN THE CORRESPONDING CIP EXPENDITURE ACCOUNTS FOR KIMBALL PARK AND EL TOYON PARK IMPROVEMENTS FROM THE PARK DEVELOPMENT IMPACT FEE FUND BALANCE FOR CONTINUING CONSTRUCTION OF THE KIMBALL PARK AND EL TOYON PARK IMPROVEMENTS PROJECT WHEREAS, on September 1, 2015, through adoption of Resolution No. 2015- 136, City Council awarded a contract to Western Rim Constructors, Inc., in the not -to -exceed amount of $3,452,342.98 for the Kimball Park, El Toyon Park, and Kimball Skate Park Improvements Project and authorized a 15% contingency in the amount of $517,851.45 for any unforeseen changes; and WHEREAS, improvements for Kimball Park include implementation of storm water low -impact development measures, new restrooms, lighting, "state-of-the-art" skate park, central plaza, benches, trash receptacles, public safety cameras, Americans with Disabilities Act (ADA) upgrades, walking paths, and drought tolerant landscaping; and WHEREAS, improvements for El Toyon Park include new restrooms, lighting, public safety cameras, ADA upgrades, and programmable metal swing gates for the "horseshoe" parking lot; and WHEREAS, an appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park and El Toyon Park Improvements from the Park Development Impact Fee (DIF) fund balance is necessary to continue construction of the Kimball Park and El Toyon Park Improvements Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the appropriation of $95,000.00 in the corresponding CIP expenditure accounts for Kimball Park and El Toyon Park Improvements from the Park Development Impact Fee fund balance for construction of the Kimball Park and El Toyon Park Improvements Project. PASSED and ADOPTED this 18th day of October, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 41 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 42 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund fund balance to conduct Citywide Engineering & Traffic Surveys to establish speed limi 42 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE° Resolution of the City Council of the City of National City authorizing the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund fund balance to conduct Citywide Engineering & Traffic Surveys to establish speed limits in accordance with Section 40802(a) of the California Vehicle Code. PREPARED BY.' Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: MIS Expenditure account: 001-409-500-598-6573 (Traffic Monitoring CIP) Note: National City's share of revenues collected by the San Diego Superior Court - South County Division are deposited into the General Fund, which contributes to the fund balance. Since a significant portion of these revenues are generated from payment of traffic fines, use of these revenues to conduct engineering and traffic surveys for establishing speed limits to allow for continued enforcement, which includes issuing citations for traffic violations, is appropriate. ENVIRCi 1MENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: Adopt Resolution authorizing the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund Revenue account number 001-11000-3200 to conduct Citywide Engineering & Traffic Surveys. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS: 1. Explanation 2. Proposal to conduct and certify Citywide engineering & traffic surveys 3. Roadway segments recommended for survey 4. Resolution 43 of 241 Explanation In order for National City Police Officers to conduct radar speed enforcement, engineering and traffic surveys must be performed every five years in accordance with Section 40802(a) of the California Vehicle Code (CVC) and Chapter 2B of the California Department of Transportation Manual on Uniform Traffic Control Devices. In addition, officers must have successfully completed a radar operator course of not less than 24 hours, approved and certified by the Commission on Peace Officer Standards and Training, and the radar, laser or other electronic device used to measure vehicle speeds must be properly calibrated and meet or exceed the minimal operational standards of the National Traffic Highway Safety Administration. The last Citywide engineering and traffic surveys tor establishing speed limits were conducted and certified by Kimley-Hom and Associates, Inc. approximately five years ago, and subsequently amended into Section 11.16.010 "Speed Zones Designated" of the National City Municipal Code by Ordinance of the City Council. Therefore, new surveys must be conducted and certified in order to remain in compliance with CVC 40802(a) and allow for continued radar speed enforcement. Kimley-Horn & Associates has submitted a proposal to conduct and certify new engineering and traffic surveys to establish speed limits along 150 roadway segments in National City for a not to exceed amount of approximately $75,000. See attached table of roadway segments recommended for survey. This effort would be completed under the City's on - call engineering contract with Kimley-Horn and Associates. Staff is requesting that City Council authorize the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund fund balance to conduct Citywide Engineering & Traffic Surveys to establish speed limits in accordance with Section 40802(a) of the California Vehicle Code. National City's share of revenues collected by the San Diego Superior Court - South County Division are deposited into the General Fund through revenue account no. 001- 11000-3200 "Vehicle Code Fines." National City receives, on average, approximately $150,000 in revenues annually. A significant portion of these revenues are generated from payment of traffic fines. Therefore, use of these revenues to conduct engineering and traffic surveys for establishing speed limits to allow for continued enforcement, which includes issuing citations for traffic violations, is appropriate. 44 of 241 Kim ey » Horn September 20, 2016 Mr. Stephen Manganiello City of National City 1243 National City Boulevard National City, CA 91950 RE: Engineering and Traffic Surveys to Establish Speed Limits Dear Mr. Manganieilo: Kimley-Horn and Associates ("Kimley-Horn" or "Consultant') is pleased to submit this letter agreement to the City of National City ("City") for providing professional services related to the Engineering and Traffic Surveys ("Project"). Project Understanding Speed limits are generally established based on the 85th percentile speed, which is defined as the speed at or below which 85 percent of traffic is moving. Engineering and Traffic Surveys are intended to serve as the basis for the establishment and enforcement of speed limits for street segments within the City of National City. These surveys for speed limits are conducted once every five years to comply with Section 40802(a) of the CVC and the national Uniform Vehicle Code. Surveys may be extended to every seven or ten years if a registered engineer evaluates the section of the highway and determines that no significant changes in roadway or traffic conditions have occurred. The last Engineering and Traffic Surveys were completed in 2011. .To. comply with the, Vehicle Codes, National City is_lookirtg to conduct new Engineering and Traffic. Surveys to establish speed limits on City roadway segments. Kiimley-Horn has prepared a scope and fee to assist the City with the completion of the Engineering and Traffic Surveys. The scope of work is described below. Kimsey -Horn will contract with the following sub consultants: • National Data & Surveying Services (NDS) - (Data Collection) Scope of Services Task 1: Data Collection The Engineering and Traffic Surveys require the following information • Radar Speed Surveys • 48-hour Average Daily Traffic (ACT) • Collision Data (A minimum of two years) • Functional Usage Kimley-Horn will coordinate with the City to determine the roadway segment locations (scope assumes up to 150 locations). Kimley-Horn will then coordinate with NDS to collect radar speed surveys and ADT counts at up to 150 locations. Radar and counts will be conducted on days with fair weather, dry pavement, and clear visibility. Kimley-Horn will review the City of National City's General Plan to 1 iril4YpiTe1'dettiFiiiii I. p'dv� ll iF ." 45 of 241 Kerniey»>HQrn Page 2 determine the functional classification of each roadway segment. It is assumed that up to thwo years of collision data wi1I be provided by the City for all roadway segments. Kimley—Horn will then review the provided collision data for corridor related collisions. Task 2: Field Review Kimely-Horn will drive each roadway segment with prevailing traffic to determine the speed of traffic that is reasonable from the driver's viewpoint. While In the field, Kimley-Horn will verify and note a variety of roadway characteristics including; the roadway cross section, roadside development, the number and location of driveways, presence of parked vehicles, emergency shoulder areas, adjacent schools and playgrounds, pedestrian and bicycle activity, horizontal and vertical alignment, intersection spacing, visibility and control, and landscaping. Task 3: Documentation Kimley-Horn will prepare a final report documenting the results of the data collection and field review efforts. The report will also propose a final recommended speed limit and document the Engineering and Traffic Survey for each roadway segment. Task 4: Project Coordination, Meetings, and Management Kimley-Horn will perform project management and administration services consisting of invoicing (with associated back up) and monitoring progress against budget throughout the duration of the project. Due to the nature of the project, it is not expected that coordination meetings between the City and Kimley-Horn will be needed for this project. Kiraley-Horn will prepare sub-consultent agreements fox required Subco ls"Ultant services: T11i5: task WII1 also consist of: monitoring Subconsuitant progress against budget and schedule, and reviewing subconsultant invoices and associated back up. Additional Services The following' services are not included in the scope of services, but can be provided as additional services if authorized by the City. If authorized, Kimley-Horn will submit a proposal for additional services based on a lump sum fee using the same billing rates per the original agreement. • Attendance of meetings • Additional data collection efforts • Additional roadway segments Information Provided By Client We shall be entitled to rely on the completeness and accuracy of information provided by the Client. The. Client will provide information requested by Kimley-Horn during the project. Information provided by the client will be as follows: • Signed notice to proceed d Collision Data :, 1:0 t lli.1 03t A) 11)fil i'.:j OiitP, r lit" liJ M PI.D11 ? Z EiAtit 8 ! r`��.:� .was �,_f . .><1; 46 of 241 {�y Kinniey* Horn Page 3 Schedule We will provide our services as expeditiously as practicable to meet a mutually agreed upon schedule. it is expected that the data collection efforts will be conducted between October 10, 2016 and November 11, 2016 when the National City School District and Sweetwater Union High School District are in session. Fee and Billing Kirnley-Horn will perform the scope of services outlined above on a time and materials basis, not to exceed $74,457. Fees will be invoiced monthly based upon the percentage of services performed as of the invoice date. Payment will be due within 30 days of the date of the invoice. Very truly yours, KIMLEY-HORN -:%r• L7C - - - l.ea EspeI t> P. E;, T. E. -Project-Manager_...._. Dennis Landaal, P.E. -Senior Vice President riak ili),..w-ox . Loi 4t,}4-14t> ii : i 47 of 241 Engineering and Traffic Surveys to Establish Speed Limits 9122/2016 1ink041001 Ho= . tiltstepicterl.- 11114 _ ., . ;sit Senior Tech. Advisor Senior Professional Professional Senior Designer Analyst Technician Support Staff Task Description S240.00 3105.00 5165.00 S150.00 5135.00 5125:a0 585.00 Task 1- Data Collectionl) 0 0. - 0 D 0 D 0 5 5 140:00 $ 21,000.00. $ 20,140.00 6 21,800:00 Radar Speed Surveys &AOT 0 S 21,800.00 NOS Coon:S i ten wONNDS 2 10 12 S 1,720,00 5 1,720.00 3 3,420.00 Roadway Classiiicalian-& Colesion Dela Review 2 10 20 32 3 3:420.00 Task 2 - Field Redrew 0 2 0. 0 00 0 60 102 $ 17,970.00 $ - 1 17.470.00 Dr0rIna the Streets 2 i e0 so 162 S 17,370.00 5 17,970,00 Task 3-Documentation 0 0 0I 0 100 0 0 150 S 26,900,00 5 - 26,3000 Prepare.Tecla,Icai Report 160 150 § 20,250.00 .1 5 20,250.00 Quality Control 20 10 30 S . 5050.00 S 5,050.00 ;S-1.,746.00 Tasks -Pickled Management - 0 4 4 0 0 0 4 12 'S. 1,740.00 S - Project Coordinalion and Adniinistraton 4 41 4 12 $ _ 1,740.00. S 1,740.00 expenses .5 2,607.00 Tete113WuntledtoThe nearest -Si ( _ . .-.. . ..,..-• ,, ... ...,. `�. • 5 ..IllintlilliMIIIE1111111111111111121111611112M1`.-, b' ., 11M11011111111011111 so'fG0.OS2f. ' . - . ..'. ..:'.... , .S a.:.'1 ROADWAY SEGMENTS RECOMMENDED FOR SURVEY Location Number Location Name Limits 1 Harbor Drive North city limit to 8th Street 2 Harbor Drive 8th Street to Civic Center Drive 3 Tidelands Avenue Civic Center Drive to 19th Street 4 Tidelands Avenue 19th Street to Bay Marina Drive 5 Tidelands Avenue Bay Marina Drive to 32nd Street 6 Marina Way Bay Marina Drive to 32nd Street 7 Cleveland Avenue Civic Center Drive to 19th Street 8 Cleveland Avenue 19th Street to Bay Marina Drive 9 McKinley Avenue 14th Street to 19th Street 10 McKinley Avenue 19th Street to 23rd Street 11 Wilson Avenue Civic Center Drive to 18th Street 12 Wilson Avenue 18th Street to 24th Street 13 Hoover Avenue 22nd Street to Mile of Cars Way 14 Hoover Avenue Miles of Cars Way to 30th Street 15 _ Hoover Avenue 30th Street to 33rd Street 16 Roosevelt Avenue Division Street to 4th Street 17 Roosevelt Avenue 4th Street to 8th Street 18 Roosevelt Avenue 8th Street to Plaza Boulevard 19 Roosevelt Avenue Plaza Boulevard to Civic Center Drive 49 of 241 Location Number • Location Name Limits 20 Roosevelt Avenue Civic Center Drive to 16th Street 21 West Avenue 16th Street to 18th Street 22 National City Boulevard Division Street to 4th Street 23 National City Boulevard 4th Street to 8th Street 24 National City Boulevard 8th Street to Plaza Boulevard 25 National City Boulevard Plaza Boulevard to Civic Center Drive 26 National City Boulevard Civic Center Drive to 16th Street 27 National City Boulevard 16th Street to 18th Street 28 National City Boulevard 18th Street to 24th Street 29 National City Boulevard 24th Street to 30th Street 30 National City Boulevard 30th Street to south city limit 31 D Avenue Division Street to 4th Street 32 D Avenue 4th Street to 8th Street 33 D Avenue 8th Street to Plaza Boulevard 34 D Avenue Plaza Boulevard to 16th Street 35 D Avenue 16th Street to 18th Street 36 D Avenue 18th Street to 24th Street 37 D Avenue 24th Street to 26th Street 38 D Avenue 26th Street to 30th Street 39 Highland Avenue North city limit to Division Street 50 of 241 Location Number Location Name Limits 40 Highland Avenue Division Street to 4th Street 41 Highland Avenue 4th Street to 8th Street 42 Highland Avenue 8th Street to Plaza Boulevard 43 Highland Avenue Plaza Boulevard to 16th Street 44 Highland Avenue 16th Street to 18th Street 45 Highland Avenue 18th Street to 24th Street 46 Highland Avenue 24th Street to 30th Street 47 Highland Avenue 30th Street to south city limit__ 48 L Avenue 8th Street to Plaza Boulevard 49 L Avenue 16th Street to 18th Street 50 L Avenue 18th Street to 21st Street 51 !Avenue 21st Street to 24th Street 52 !Avenue 24th Street to 28th Street 53 L Avenue 28th Street to 30th Street 54 Palm Avenue 1-805 to Division Street 55 Palm Avenue Division Street to 4th Street 56 Palm Avenue 4th Street to 8th Street 57 Palm Avenue 8th Street to Plaza Boulevard 58 Palm Avenue Plaza Boulevard to 16th Street 59 Palm Avenue 16th Street to 18th Street 51 of 241 Location Number Location Name Limits 60 Palm Avenue 18th Street to 22nd Street 61 Newell Street 18th Street to Prospect Street 62 Grove Street Prospect Street to Sweetwater Road 63 Euclid Avenue North city limit to Division Street 64 Euclid Avenue Division Street to 4th Street 65 Euclid Avenue 4th Street to 8th Street 66 Euclid Avenue 8th Street to Plaza Boulevard 67 Euclid Avenue Plaza Boulevard to 16th Street 68 Euclid Avenue 16th Street to 18th Street 69 Euclid Avenue 18th Street to 24th Street 70 Euclid Avenue 24th Street to Sweetwater Road 71 Harbison Avenue Division Street to 4th Street 72 Harbison Avenue 4th Street to 8th Street 73 Harbison Avenue 8th Street to Plaza Boulevard 74 Harbison Avenue Plaza Boulevard to 16th Street 75 Plaza Bonita Road Sweetwater Road to Bonita Mesa Road 76 Plaza Bonita Center Way Valley Road to Sweetwater Road 77 Division Street National City Boulevard to D Avenue 78 Division Street D Avenue to Highland Avenue 52 of 241 Location Number Location Name Limits 79 Division Street Highland Avenue to Palm Avenue 80 Division Street Palm Avenue to T Avenue 81 Division Street T Avenue to Euclid Avenue 82 Division Street Euclid Avenue to Harbison Avenue 83 Main Street 1-5 to National City Boulevard 84 4th Street National City Boulevard to D Avenue 85 4th Street D Avenue to Highland Avenue 86 4th Street Highland Avenue to Palm Avenue 87 4th Street Palm Avenue to T Avenue 88 4th Street T Avenue to Euclid Avenue 89 4th Street Euclid Avenue to Clairmont Avenue 90 4th Street Clairmont Avenue to Harbison Avenue 91 8th Street Harbor Drive to 1-5 92 8th Street 1-5 to National City Boulevard 93 8th Street National City Boulevard to D Avenue 94 8th Street D Avenue to Highland Avenue 95 8th Street Highland Avenue to L Avenue 96 8th Street L Avenue to Palm Avenue 97 8th Street Palm Avenue to Euclid Avenue 98 8th Street Euclid Avenue to Harbison Avenue 53 of 241 Location Number Location Name Limits 99 8th Street Harbison Avenue to Plaza Boulevard 1 100 Plaza Boulevard Coolidge Avenue to Hoover Avenue 101 Plaza Boulevard Hoover Avenue to National City Boulevard 102 Plaza Boulevard National City Boulevard to D Avenue 103 Plaza Boulevard D Avenue to Highland Avenue 104 Plaza Boulevard Highland Avenue to Palm Avenue 105 Plaza Boulevard Palm Avenue to 1-805 106 Plaza Boulevard 1-805 to Euclid Avenue 107 Plaza Boulevard Euclid Avenue to Harbison Avenue 108 Plaza Boulevard Harbison Avenue to 8th Street 109 Paradise Valley Road 8th Street to Plaza Entrada 110 Civic Center Drive Harbor Drive to National City Bouievard F 111 16th Street Wilson Avenue to National City Boulevard 112 16th Street National City Boulevard to D Avenue 113 16th Street D Avenue to Highland Avenue 114 16th Street Highland Avenue to L Avenue 115 16th Street L Avenue to Palm Avenue 116 16th Street Palm Avenue to Grove Street 54 of 241 Location Number Location Name Limits 117 16th Street Grove Street to Euclid Avenue 118 16th Street Euclid Avenue to Lanoitan Avenue 119 16th Street Lanoitan Avenue to Harbison Avenue 120 18th Street Wilson Avenue to National City Boulevard 121 18th Street National City Boulevard to D Avenue 122 18th Street D Avenue to Highland Avenue 123 18th Street Highland Avenue to L Avenue 124 18th Street L Avenue to Palm Avenue 125 18th Street Palm Avenue to Newell Street 126 18th Street Newell Street to Euclid Avenue 127 18th Street Euclid Avenue to Granger Avenue 128 18th Street Granger Avenue to Rachael Avenue 129 19th Street Tidelands Avenue to Cieveland Avenue 130 22nd Street Wilson Avenue to National City Boulevard 131 Bay Marina Drive Tidelands Avenue to Marina Way 132 Bay Marina Drive Marina Way to I-5 133 Mile of Cars Way 1-5 to Hoover Avenue 134 Mile of Cars Way Hoover Avenue to National City Boulevard 55 of 241 Location Number Location Name Limits 135 24th Street National City Boulevard to D Avenue 136 24th Street D Avenue to Highland Avenue 137 24th Street Highland Avenue to L Avenue 138 30th Street Hoover Avenue to National City Boulevard 139 30th Street National City Boulevard to D Avenue 140 30th Street D Avenue to Highland Avenue 141 30th Street Highland Avenue to L Avenue 142 30th Street L Avenue to 2nd Avenue 143 Sweetwater Road 2nd Avenue to I- 805/Euclid Avenue 144 Sweetwater Road I-805/Euclid Avenue to Valley Road 145 Sweetwater Road Valley Road to Plaza Bonita Road 146 Sweetwater Road Plaza Bonita Road to Calmoor Street 147 Sweetwater Road Calmoor Street to Plaza Bonita Center Way 148 32nd Street Tidelands Avenue to Marina Way 149 Valley Road Sweetwater Road to Calle Abajo 150 Valley Road Plaza Bonita Center Way to San Miguel Court 56 of 241 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF $75,000 IN THE TRAFFIC MONITORING CIP EXPENDITURE ACCOUNT FROM GENERAL FUND FUND BALANCE TO CONDUCT CITYWIDE ENGINEERING AND TRAFFIC SURVEYS TO ESTABLISH SPEED LIMITS IN ACCORDANCE WITH SECTION 40802(A) OF THE CALIFORNIA VEHICLE CODE WHEREAS, for National City Police Officers to conduct radar speed enforcement, engineering and traffic surveys must be performed every five years in accordance with Section 40802(a) of the California Vehicle Code ('`CVC") and Chapter 2B of the California Department of Transportation Manual on Uniform Traffic Control Devices; and WHEREAS, the last Citywide engineering and traffic surveys for establishing speed limits were conducted and certified by Kimley-Horn and Associates, Inc., approximately five years ago, and subsequently amended into Section 11.16.010 "Speed Zones Designated" of the National City Municipal Code by Ordinance of the City Council; and WHEREAS, new surveys must be conducted and certified in order for the City to remain in compliance with CVC 40802(a) and allow for continued radar speed enforcement; and WHEREAS, Kimley-Horn & Associates, Inc., has submitted a proposal to conduct and certify new engineering and traffic surveys to establish speed limits along 150 roadway segments in National City for a not to exceed amount of approximately $75,000; and WHEREAS, an appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from General Fund fund balance is necessary to conduct Citywide Engineering and Traffic Surveys to establish speed limits in accordance with Section 40802(a) of the California Vehicle Code. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the appropriation of $75,000 in the Traffic Monitoring CIP expenditure account from the General Fund fund balance to conduct Citywide Engineering and Traffic surveys to establish speed limits in accordance with Section 40802(a) of the California Vehicle Code. PASSED and ADOPTED this 18th day of October, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, 111 Interim City Attorney 57 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 58 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street (TSC No. 2016-08). (Engineering/Public Works) 58 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street (TSC No. 2016-08). PREPARED BY Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. NIA ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: DEPARTMENT: Engineering/Public Works APPROVED BY: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 14, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street. ,311111 ATTACHMENTS: 1. Explanation w! Location Map 2. Staff Report to the Traffic Safety Committee on September 14, 2016 (TSC No. 2016-08) 3. Resolution b& OT L41 EXPLANATION Mrs. Bella Wilkinson, resident of 24 E. Division Street, has requested a blue curb handicap parking space in front of her house. The resident possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site and verified that the residence does not have a driveway or garage. The curb length in front of the residential lot is approximately 90 feet. Currently, there are no on -street blue curb handicap parking spaces in the vicinity. The City Council has a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2 The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. On September 14, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign in front of the residence at 24 E. Division Street, The applicant was unable to attend the Traffic Safety Committee Meeting. Staff did however, inform the resident that if approved, handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 60 of 241 Location Map with Recommended Enhancements jTSC Item #2016-08) 61 of 241 ITEM TITLE: 3 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 14, 2016 ITEM NO. 2016-08 REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE AT 24 E. DIVISION STREET (BY B. WILKINSON) PREPARED BY: Stephen Manganiello, Director of Public Works / City Engineer Engineering & Public Works Department DISCUSSION: Mrs. Bella Wilkinson, resident of 24 E. Division Street, has requested a blue curb handicap parking space in front of her house. The resident possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site and verified that the aforementioned residence does not have an accessible driveway or garage to accommodate a vehicle. The curb length in front of the residential lot is approximately 90.5 feet. Currently, there are no public blue curb handicap parking spaces provided in the vicinity. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if en a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "'disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 24 E. Division Street. EXHIBITS: 62 of 241 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2016-0B 63 of 241 g cS m Er) REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SAVE NAME OF DISABLED PERSON: 41e&. 01 01(1115©rn NAME OF REPRESENTATIVE FOR DISABLED PERSON (If different from above): tw, L ft ADDRESS: I ti z vi ". Gl;+f On a/ c l i- q! q o EMAIL: PHONE NUM$E t: Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your ESty Council In determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be Informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate Is legally allowed to park In the blue curb space for up to 72 continuous hours. 1) Do you possess a valid disabled person's placard issued by the California Department Motor Vehicles (DMV)? YES ElNO If YES, please include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? AYES If YES, is the gage large enough to parka vehicle yjv NO (minimum of 24Y x t2'j 3) Does your residence have a driveway? DESgiNO RYES, a) Is the driveway large enough to parks a vehicle? DYES ScifiD (minimum of 20' x in b) Is the driveway level? DYES 4NO 0Is the driveway sloped/inclined? OYES a 4) Please write any Iditicxral comments here (opi enal, p Liedot6L T-11,aid tar t t c I7 d- tic 0'r� ��Gn -c- �4 64 of 241 WHEN YOUR PLACARD IS PROPERLY *DISABLED PERSON PARKING SPA PAYING *GREEN ZONES W'THOUT PREFERENTIAL PARKING I.RIVIL YOU MAY NOT PARK IN/OW: *SPACES MARKED BY CROgSHATC' revurmoNroFtronstecur A Pubftc Service Agency ***CUSTOMER RECEIPT COPY*** *** D I S A B L E D PLACARD NUMBER:" J WILKINSON BELL 24 DIVISION ST NATIONAL CITY CA 91950 CO: 37 E10 EXPIRES: 06/30/2017 PERSON PLAC ARD *** PIC: 1 TV: 91 DATE I SSUED : MO/YR: DT FiS RECVD: 613 18 0000000 0014 CS CASH CHCK CRDT 11/02/15 WY 11/02/15 NONE E10 110215 N1 DEPARTMENT OF MOTOR VEHICLES PLACARD IDENTIFICATION CARD THIS IDENTIFICATION CARD OR FACSIMILE COPY IS TO BE: CARRIED BY THE PLACARD 0 j ' - ' a-:.: IT TO ANY. PEACE OFFICER UPON DEMAND. IDIATELY NOTIFY DMV FR `� "` :''{Y =: L OF ANY CHANGE OF ADDRESS . WHEN PARTING, HANG THEPLACARD VIEW MIf.ROR . REMOVE I_'�' WHEN DRI ING . A Public Ser►nceAgency . - PLA • - a # : 11 PLACARD HOLDER: WILKINSON BELT,A EXPIRES: 06/30/2017•. 24 DIVIJI0I`+T ST DOB: 4 * - ISSUEDt 11/02/15 TYPE: Ni NATIONAL CITY CA 91950 PURCHASE OF FUEL (BUSNESS & PROFESSIONS CODE 13660): STATE LAW REQUIRES SERVICE STATIONS TO REFUEL ADISABLED PERSON' S VEHICLE AT SELF-SERVICE RATES4 EXCEPT SELF-...-'+ CE FACILITIES WITH ONLY ONE CASHIER. MAY P IRK iiv % o : STRE,' -METERED ZONES WITHOUT LETS *STREET WHERE SIDENTS AND MERCHANTS. *WHITE OR YELLOW ZONES LED PERSON PARTING SPACES. IT IS CONSIDERED MISUSE: *TO - UNLESS THE DISABLED OWNER IS BEING TRANSPORTED *TO DISPLA. . `WHICH HAS BEMCANCELLED OR REVOKED *TO LOAN YOUR - PLACARD TO �,* 1TCLUDING FAMILY KE BERS - MISUSE IS A MISD ANOR (SECTION 4461VC) AND CANRE,SULT IN CANCELLATION OR REVOCATION OF THE PLACARD, -LOSS OF PARKING PRIVT „S, AND/OR FINES. r.. 65 of 241 ROVrM MFRROR BEFORE ORIVII*5 VEH/CLE CALIFORNIA --WARN:1 NIG: r -110S, 4'4 pArtgl g E,T rbcad 11r1 MAXimum 'tarry of 1.4,21:10..r 1,711.)Fit;o1A:".ir FIN711_ (Ski.5-Tnt-ssZPr Codr 134.15Co1 ilref 41131 -ELI:5-2..2,4E Gi 66 of 241 Location Map with Recommended Enhancements (TSC Item #2016-O 1 E. 9 5t STREET 24 E. 1}Ivlslan Si. DIVISION STREET Proposed Blue Curk Handicap Parkins R9$ (CA) 67 of 241 24 E. DIVISION STREET PROPOSED LOCATION Location of Proposed Blue Curb and Signage at 24 E. Division Street (looking South) Location of Proposed Blue Curb and Signage at 24 E. Division Street (looking South-West) 68 of 241 DISABLED PERSONS PARKING POLICY The purpose of a- disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. S. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shA it be located to serve a maximum number of facilities on one bloc. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 69 of 241 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant Or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 70 of 241 (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. 7ha:p 71 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 72 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 108 E. 5th Street (TSC No. 2016-09). (Engineering/Public Works) 72 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 108 E. 5th Street (TSC No. 2016-09). PREPARED BY: Stephen Manganiello PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: NIA ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 108 E. 5ht Street. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on September 14, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign in front of the residence at 108 E. 5th Street. ATTACHMENTS: 1. Explanation +mil Location Map 2. Staff Report to the Traffic Safety Committee on September 14, 2016 (TSC No. 2016-09) 3. Resolution 73 of 241 EXPLANATION Mrs. Nancy Toba-Laba, resident of 108 E. 5th Street, has requested a blue curb handicap parking space in front of her home due to physical limitations. The resident has stated that it is difficult to park on her street because there are several businesses close to her house. Mrs. Toba-Laba possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles. Staff visited the site and verified that the residence does not have a driveway or garage, The curb length in front of the residential lot is approximately 50 feet. Currently, there is one on -street blue curb handicap parking space located one block to the south in front of the residence at 917 E. 6th Street. The City Council has a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. On September 14, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign in frnnt of the residence at 108 E. 5th Street. Staff informed the resident that if approved, handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 74 of 241 Location Map with Recommended Enhancements (TSC item: 2016-09) 1O E. fish Street Proposed Slue (Curb Disabled Parking PARKING ONLY Existing Blue Curb Disabled Parkes at 917 6" Street 75 of 241 4 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 14, 2016 ITEM NO. 2016-09 ITEM TITLE: REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 108 E. 5th STREET (BY N. TOBA-LABA) PREPARED BY: Stephen Manganiello, Director of Public Works 1 City Engineer Engineering & Public Works Department DISCUSSION: Mrs. Nancy Toba-Laba, resident of 108 E. 51h Street, has requested a blue curb handicap parking space in front of her home due to physical limitations. The resident has stated that it is difficult to park on her street because there are several businesses close to her house. Mrs. Toba-Laba possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles. Staff visited the site and observed that Mrs. Toba-Laba does not have an accessible driveway or garage. The length of curb between the beginning of curb (B.O.C.) of the southwest at E. 5th Street and Lantana Dr. and the end of curb (E.O.C.) radius of the southeast corner/pedestrian ramp at E. 5th Street and B Ave is approximately 460 feet of unrestricted parking. Currently, there are no public blue curb handicap parking spaces provided in the vicinity. The City Council has adopted a policy, which is used to evaivate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: ^:. Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans", This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that maybe converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in handicap spaces. STAFF RECOMMENDATION: 76 of 241 Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "'Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 108 E. 5th Street. EXHIBITS: 1. Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2018-09 77 of 241 REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACE NAME OF DISABLED PERSON: uri—r— Lobl NAME OF REPRESENTATIVE FOR DISABLED PERSON (If different from above): ADDRESS: S EMAIL: PHONE NUMBER: _ Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council in determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be informed that all blue curb parldng spaces are considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate Is legally allowed to park In the blue curb space for up to 72 continuous hours. 1) Do you possess a valid disabled person's placard issued by the California Department of Motor Vehicles (DMV)? OYES NO If YES, please Include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? TIMES ONO If YES, Is the garage large enough to park a vehicle OYES ENO (rnlnimum of W x 121 Does your residence have a driveway? DYES ENO if YES, a) is the driveway large enough to park a vehicle? ®YES EiNO (minimum of2D'x12') b) Is the driveway level? EYES ONO c) Is the driveway sloped/inclined? FIVES ENO 4) Please write any additional comments here (optional). 78 of 241 August 03, 2016 Nancy Toba-Laba 108 E 5th St National City, CA 91950 Dear Sirs Department of parking permits in National City allows me to greet you cordially. My name is NancyToba-Baba and in May of 2016 i brought all my documents to apply for a handicapped parking in front of my home at 108 E 5th St National City, CA 91950. The reason why I ask this permission Is because in this street every day is more difficult to park for different reasons, either because of lack of education some people occupy more than one space, people painted red ditch near driveway to avoid others parked out front. Also the location of a new gym that opened very close to 5th and businesses repair and sale of vehicles, without forgetting that the 365 days of the year are parked trailers for equipment in this street and never has any inspector municipality to inspect all these irregularities. I live 17 years in this direction and 1 cannot park any day. I ask you with all my heart to help me with this request because my— jand this would help make my life a little less frustrate. Beforehand thank you very much Sincerely Nancy Toba-Laba A ''DE 9I:V 9 r T:3Ticd 13 79 of 241 ***CUSTOMER RECEIPT COPY*** EXPIRES: 06/30/2017 ***DISABLED PERSON PLACARD*** PLACARD NUMBER: PIC: 1 TV: 92 TOBALABA NANCY 108 E 5TH ST NATIONAL CITY CA 91950 CO: 37 DATE ISSUED: MO/YR: DT FEES RECVD: .•- • . „ DUE - CASH CHCK CRDT • ..- ' - • • • • • • • - 03/23/15 WP 03/23/15 NONE KOO 613 07 0000000 0008 CS KOO 032315 Ni DEPARTMENT OF MOTOR VEHICLES PLACARD IDENTIFICATION CARD THIS_IDENTIFICATION CARD OR FACSIMII4 COPY IS TO BE CARRIED BY,THE PLACARD OWNER,..z\-p:R.ESW IT TO ANY PEACE OFFICER UPON DEMAND. IMMEDIATELY NOTIFY DMV BY*00W-Jag-MAIL or ANY CHANGE OF ADDRESS. WHEN PARK_LN-G, HANG THE vial:CARD FROWTW'REMR VIEW MIRROR° REMOVE IT WHEN DRIVING_ PLACARD#: EXPIRES: DOB: ISSUED TYPE: 11111 16/31Lanii 03/23/15 NI PLACARD HOLDER: TOBALABA NANCY 108 E 5TH Sr NATIONAL CITY CA 91950 PURCHASE OF FUEL (BUSINESS & PROFESSIONS CODE 136601: STATE LAW REQUIRES SERVICE STATIONS TO REFUEL A DISABLED PERnON'S VEHICLE AT SELF-SERVICE RATES, EXCEPT sEL7,,,-.,PgRvipg FACILITIES WITH ONLY ONE CASHIER. WHEN YOUR PLACARD IS PROPERLYADISPiiiED;)*MAY PARK IN/ON: *DISABLED PERSON PARKING SP? (BLUE -ZONES). -*STREET METERED ZONES WITHOUT PAYING *GREEN ZONES WITHOUTAtSTRICTIONS,t0:.TIIME LIMITS *STREET WHERE PREFERENTIAL PARKING PRIVILEGESARE:.OPF.EN-_TO.:RESIDENTS AND MERCHANTS. YOU MAY NOT PARK IN/ON: *RED:ZONES *'.11:040t14'ZONES *WHITE OR -YELLOW ZONES *SPACES MARKED BY CROSSHATCH IEIVES'111iT:,.05--1:0.FiBLED PERSON PARKING SPACES. IT IS CONSIDERED MISUSE: *TO DIS145.kinA:;PillicARD UNLESS THE DISABLED OWNER IS BEING TRANSPORTED *TO DISPIAt.:A-RIAC-ARD WHICH HAS BEEN CANCELLED OR REVOKED *TO LOAN YOUR PLACARD TO AirDITE, INCLUDING FAMILY MEMBERS. MISUSE IS A MISDEMEANOR (SECTION 4461VC) AND CAN RESULT IN CANCELLATION OR REVOCATION OF THE PLACARD.. LOSS 9"4 PRIVILEGES. AND/OR FINES. 80 of 241 RINOVE. FROM MVRRC.111 BEFORE ORNING VENCLE CALIFORNIA 'WARNING Oloqai Loal. of ,lflkokiii•Ant p;tai*itin p1=-Ard cc.-.ufti !pull in, ri q,11 of S4,100," L.F:Cj,40. .0; EL fl F c _ ,V,1" , , I • Apt,kL 81 of 241 Location Map with Recommended Enhancements (TSC item: 2016-09) ----a--- - IIF Mir t w i j * E. 6th STREET ' -44 . _.4 s a =: y_s Cam m r - . 108 E. S". Street N 0,11--19.1111-la 11-111MT: E. 5th STREET ,. •„ 1Pairi.j A RO"w.. (CA7 Proposed flue Curb Disabled Parking PARKING GNU Pit (CA) Existing Slue Curb Disabled Parking at 917 E. 61h Street • 0 82 of 241 Location of Proposed Blue Curb and Slgnage at 108 E. 5th Street (looking South -East) PROPDSED LOCATION Location of Proposed Blue Curb and Signage at 108 E. 5t Street (looking South) 83 of 241 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 84 of 241 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition.- When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such. parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special IIardshirt Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 85 of 241 (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha: p 86 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 87 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended August 31, 2016. (Finance) 87 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Investment transactions for the month ended August 31, 2016. PREPARED BY: Ronald Gutlay DEPARTMENT: Finance PHONE: 619-336-4346 APPROVED BY: '14 :• EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending August 31, 2016. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: r niance APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: MIS STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended August 31, 2016. BOARD t COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 88 of 241 City of National City Consolidated Account #10218 Transaction Ledger 7/31/16 Thru 8/31/16 Transaction Type Settlement Date CUSIP Quantity Security Description Acq/Disp Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase Purchase Purchase Purchase Purchase Purchase Purchase Purchase co co o_ hase hase Purchase Purchase Short Sale Short Sale 08/01/2016 60934N807 08/02/2016 60934N807 08/02/2016 912828S43 08/08/2016 60934N807 08/25/2016 3137EADR7 08/25/2016 60934N807 08/25/2016 60934N807 08/28/2016 60934N807 08/31/2016 3130A8PK3 08/31/2016 60934N807 08/31/2016 60934N807 08/31/2016 912828L32 Subtotal 08/25/2016 60934N807 08/31/2016 60934N807 Subtotal 2,812.50 0.31 435,000.00 US Treasury Note 0.75% Due 7/15/2019 2,581.25 455,000.00 575,000.00 5,750.00 2,384.38 455,000.00 FHLB Note 0.625% Due 8/7/2018 570,000.00 2,850.00 240,000.00 2,746,378.44 Federated Prime Value Oblig Govt Oblig Fund Inst. Federated Prime Value Oblig Govt Oblig Fund Inst. Federated Prime Value Oblig Govt Oblig Fund Inst. FHLMC Note 1.375% Due 5/1/2020 Federated Prime Value Fund Inst. Federated Prime Value Fund Inst. Federated Prime Value Fund Inst. Federated Prime Value Fund Inst. Federated Prime Value Fund Inst. US Treasury Note 1.375% Due 8/31/2020 Oblig Govt Oblig Oblig Govt Oblig Oblig Govt Oblig Oblig Govt Oblig Oblig Govt Oblig -462,313.74 Federated Prime Value Oblig Govt Oblig Fund Inst. -695,349.43 Federated Prime Value Oblig Govt Oblig Fund Inst. -1,157,663.17 1.000 0.01 % 2,812.50 0.00 2,812.50 0.00 1.000 0.01 % 0.31 0.00 0.31 0.00 99.950 0.77 % 434,780.56 159.58 434,940.14 0.00 1.000 0.01 % 2,581.25 0.00 2,581.25 0.00 101.172 1.05 % 460,332.60 1,981.14 462,313.74 0.00 1.000 0.01 % 575,000.00 0.00 575,000.00 0.00 1.000 0.01 % 5,750.00 0.00 5,750.00 0.00 1.000 0.01 % 2,384.38 0.00 2,384.38 0.00 99.491 0.89 % 452,684.05 189.58 452,873.63 0.00 1.000 0.01 % 570,000.00 0.00 570,000.00 0.00 1.000 0.01 % 2,850.00 0.00 2,850.00 0.00 101.032 1.11 % 242,475.80 0.00 242,475.80 0.00 2,751,651.45 2,330.30 2,753,981.75 0.00 1.000 -462,313.74 0.00-462,313.74 0.00 1.000 -695,349.43 0.00-695,349.43 0.00 -1,157,663.17 0.00-1,157,663.17 0.00 TOTAL ACQUISITIONS 1,588,715.27 1,593,988.28 2,330.30 1,596,318.58 0.00 DISPOSITIONS Closing Purchase 08/25/2016 60934N807 -462,313.74 Federated Prime Value Oblig Govt Oblig Fund Inst. 1.000 -462,313.74 0.00 -462,313.74 0.00 Chandler Asset Management - CONFIDENTIAL Page 6 Execution Time: 9/2/2016 12:18:29 AM City of National City Consolidated Account #10218 Transaction Ledger 7/31/16 Thru 8/31/16 Transaction Settlement Acq/Disp Type Date CUSIP a uanti ': curity Descriptio: _ `:rice Yield DISPOSITIONS Closing Purchase Sale Sale Sale Maturity Mat. irity 0 0 r 08/31/2016 60934N807 Subtotal 08/02/2016 60934N807 08/25/2016 60934N807 08/31/2016 60934N807 Subtotal 08/25/2016 3137EACW7 08/31/2016 912828RF9 Subtotal -695,349.43 Federated Prime Value Oblig Govt Oblig Fund Inst. -1,157,663.17 434,940.14 Federated Prime Value Oblig Govt Oblig Fund Inst. 462,313.74 Federated Prime Value Oblig Govt Oblig Fund Inst. 695,349.43 Federated Prime Value Oblig Govt Oblig Fund Inst. 1,592,603.31 575,000.00 FHLMC Note 2% Due 8/25/2016 570,000.00 US Treasury Note 1% Due 8/31/2016 1,145,000.00 1.000 -695,349.43 0.00-695,349.43 0.00 -1,157,663.17 0.00-1,157,663.17 0.00 1.000 0.01 % 434,940.14 0.00 434,940.14 0.00 1.000 0.01 % 462,313.74 0.00 462,313.74 0.00 1.000 0.01 % 695,349.43 0.00 695,349.43 0.00 1,592,603.31 0.00 1,592,603.31 0.00 100.000 575,000.00 0.00 575,000.00 -29,762.00 100.000 570,000.00 0.00 570,000.00 -11,357.38 1,145,000.00 0.00 1,145,000.00 -41,119.38 AL DISPOSITIONS 1,579,940.14 1,579,940.14 0.00 1,579,940.14 -41,119.38 OTHER TRANSACTIONS Interest 08/01/2016 3137EADK2 Interest 08/08/2016 3135G0TG8 Interest 08/25/2016 3137EACW7 Interest 08/28/2016 3135G0MZ3 Interest 08/31/2016 912828RF9 Subtotal 450,000.00 FHLMC Note 1.25% Due 8/1/2019 590,000.00 FNMA Note 0.875% Due 2/8/2018 575,000.00 FHLMC Note 2% Due 8/25/2016 545,000.00 FNMA Note 0.875% Due 8/28/2017 570,000.00 US Treasury Note 1% Due 8/31/2016 2,730,000.00 0.000 2,812.50 0.000 2,581.25 0.000 5,750.00 0.000 2,384.38 0.000 2,850.00 16,378.13 0.00 2,812.50 0.00 0.00 2,581.25 0.00 0.00 5,750.00 0.00 0.00 2,384.38 0.00 0.00 2,850.00 0.00 0.00 16,378.13 0.00 Chandler Asset Management - CONFIDENTIAL Page 7 Execution Time: 9/2/2016 12:18:29 AM , I City of National City Consolidated Account #10218 Transaction Ledger 7/31/16 Thru 8/31/16 Transaction Settlement Type Date Security Description Acq/Disp Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Dividend 08/02/2016 60934N807 Subtotal 17,679.24 Federated Prime Value Oblig Govt Oblig Fund Inst. 17,679.24 0.000 0.31 0.00 0.31 0.00 0.31 0.00 0.31 0.00 TOTAL OTHER TRANSACTIONS 2,747,679.24 16,378.44 0.00 16,378.44 0.00 0 ND Chandler Asset Management - CONFIDENTIAL Page 8 Execution Time: 9/2/2016 12:18:29 AM CC/CDC-HA Agenda 10/18/2016 — Page 92 The following page(s) contain the backup material for Agenda Item: Warrant Register #11 for the period of 09/07/16 through 09/13/16 in the amount of $1,970,029.42. (Finance) 92 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #11 for the period of 09/07/16 through 09/13/16 in the amount of $1,970,029.42. (Finance) PREPARED BY: K. Apalategui PHONE: 619-336-4572. DEPARTMENT: Finance APPROVED BY: 1// EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/07/16 through 09/13/16. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Folsom Lake Ford 325269 220,229.00 2016 Ford Explorer / Police SDG&E 325331 66,292.07 Facilities Division Gas & Electric Utilities Whillock Contracting 325353 93,453.40 Playhouse Demolition Project Public Emp Ret System 9082016 408,827.48 Service Period 08/16/16 — 08/29/16 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,970,029.42. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: :Ratify warrants totaling $1,970,029.42 BOARD / COMMISSION RECOMMENDATION:, N/A ATTACHMENTS: Warrant Register ##11 Finance MIS 93 of 241 I 1/3 PAYEE DUNBAR ARMORED INC ENTERPRISE FLEET MANAGEMENT FOLSOM LAKE FORD FUN FLICKS OUTDOOR MOVIES ADMINSURE INC ADMINSURE INC AIRGAS WEST ALDEMCO ALL FRESH PRODUCTS ALL THE KINGS FLAGS AT&T AZTEC APPLIANCE BLACK, N BOGLE, J BROADWAY AUTO ELECTRIC CITY OF NATIONAL CITY CITY OF SAN DIEGO CLF WAREHOUSE COMMERCIAL AQUATIC SERVICE INC COUNTY OF SAN DIEGO COX COMMUNICATIONS CWEA MEMBERSHIP CYNTHIA TITGEN CONSULTING INC DANIELS TIRE SERVICE DIAZ, E D-MAX ENGINEERING DOCUFLOW SOLUTIONS INC EQUIFAX INFORMATION SVCS ERUM, R FON JON PET CARE CENTER FORTEL TRAFFIC INC GOVCONNECTION INC GRAINGER GROSSMAN PSYCHOLOGICAL GTC SYSTEMS INC HONEYWELL INTERNATIONAL INC JM NATIONAL CITY SD LLC KIMBLE, R KONICA MINOLTA KREPPS, B LAFRENIERE, M LASER SAVER INC MADAMBA, J MATLOCK, J MELLADO DESIGNS METRO AUTO PARTS DISTRIBUTOR NAN MCKAY AND ASSOC INC MATTHEWS, N OFFICE SOLUTIONS BUSINESS WARRANT REGISTER #11 9/13/2016 DESCRIPTION CHK NO PATE AMOUNT ARMORED SERVICES / FINANCE 325267 9/8/16 655.16 ENTERPRISE FLEET LEASE AND MANAGEMENT 325268 9/8116 14,516.51 2016 FORD EXPLORER / POLICE 325269 9/8/16 220,299.00 PREMIERE MOVIE SCREEN / CSD 325270 9/8/16 1,149.00 WC CLAIMS ADMINISTRATION / AUGUST 325271 9/13/16 10,800.33 WC CLAIMS ADMINISTRATION / SEPT 325272 9/13/16 6,948.33 MOP#45714 SUPPLIES / PW 325273 9/13/16 537.99 FOOD / NUTRITION CENTER 325274 9/13(16 3,349.27 FOOD / NUTRITION CENTER 325275 9/13/16 755.27 CITY WIDE FLAGS & ACCESSORIES / PW 325276 9/13/16 256.80 AT&T SBC ANNUAL PHONE SERVICE FOR FY17 325277 9)13/16 357.32 CITY WIDE APPLIANCE PURCHASES FOR FY 326278 9/13/16 535,68 EDUCATION REIMBURSEMENT 325279 9/13/16 150.00 EDUCATION REIMBURSEMENT 325280 9/13/16 150.00 MOP#72447 SUPPLIES / PW 325281 9/13/16 272.50 PETTY CASH REPLENISHMENT 1 JULY 2016 325282 9/13/16 647.53 TRANSPORTATION / TREATMENT FEES OF SEWER 325283 9/13/16 944.25 MOP#80331 SUPPLIES / PW 325284 9/13/16 380.16 CHEMICAL SUPPLIES FOR POOL/ PW 325285 9113116 6,157.30 REGIONAL COMMUNICATIONS SYSTEMS JULY 2016 325286 9/13/16 8,167.50 COX DATA SERVICES / SEPTEMBER 325287 9/13116 4,044.38 MEMBERSHIP-CWEA / PW 325288 9/13/16 184.00 WC CONSULTING SERVICES / AUGUST 2016 325289 9/13/16 2,625.00 MOP#76896 TIRES 1 PW 325290 9/13/16 226.75 EDUCATION REIMBURSEMENT 325291 9113/16 150.00 N.C. CALFIRE URBAN F. PROJECT 325292 9/13/16 8,085,00 REPAIR TYPEWRITER / FINANCE 325293 9/13/16 155.00 CREDIT CHECK SERVICES / SEC 8 325294 9/13/16 152.33 REFUND OF DEPOSIT OF T&A 90136 325295 9/13/16 1,329.24 GROOMING OF K9 / PD 325296 9/13/16 630.00 SERVICE AND MAINTENANCE FOR TRAFFIC SIGN 325297 9/13/16 7,246.98 CISCO CATALYST 3850 4-8-PORT FULL POE IP / MIS 325298 9/13/16 13,173.60 MOP#65179 SUPPLIES / PW 325299 9113116 1,187.82 PRE EMPLOYMENT PSYCHOLOGICAL TEST / PD 325300 9/13/16 1.375.00 TEMP DESKTOP SUPPORT SERVICES / MIS 325301 9/13/16 600.00 CITY WIDE HVAC MAINTENANCE 1 PW 325302 9/13/16 30,390.00 FOOD FOR INSTRUCTORS / FIRE 325303 9/13/16 315.00 RETIREE HEALTH BENEFITS / AUG 2016 325304 9/13/16 300.00 COPIER EQUIPMENT LEASE / AUGUST 2016 325305 9/13/16 2,078.23 EDUCATION REIMBURSEMENT 325306 9/13/16 630.00 EDUCATION REIMBURSEMENT 325307 9/13/16 150.00 MOP 45725 INK CARTRIDGES / MIS 325308 9/13/16 1,475.00 REIMB/SUBDIVISION MAP ACT CLASS/PLANNING 325309 9/13/16 18.24 EDUCATION REIMBURSEMENT 325310 9/13/16 388-48 T-SHIRTS 1 CM SOTELO-SOLIS 325311 9/13/16 132.84 MOP#75943 SHOP SUPPLIES / PW 325312 9/13/16 208.63 SHIPPING / HOUSING REGULATIONS CD / SECS 325313 9/13/16 25.00 ADV ALLOWANCE AFT POST SUB / PD 325314 9/13/16 335,50 CHAIR / NSD 94 of 241 325315 9/13/16 769.54 �-+ CALI 1 O,RNf iA. 2/3 PAYEE ONLC TRAINING CENTERS PACIFIC PRODUCTS & SERVICES PACIFIC SAFETY CENTER PCS MOBILE PENSKE FORD POWERSTRIDE BATTERY CO INC PRO B !LD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC SAM'S ALIGNMENT SERVICE SAN DIEGO FRICTION PRODUCTS SAN DIEGO CAS & ELECTRIC SAN DIEGO UNION TRIBUNE SANCHEZ, E SDG&E SEAPORT MEAT COMPANY SHERWIN WILLIAMS SIMPLEXGRINNELL LP SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SOUTHERN CALIF TRUCK STOP SPEEDPRESS STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY THOMSON REUTERS WEST TOPECO PRODUCTS U S BANK U 5 HEALTHWORKS VERIZON WIRELESS VISTA PAINT WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL WHILLOCK CONTRACTING WILLY'S ELECTRONIC SUPPLY ABLE PATROL & GUARD AMAZON BAKER & TAYLOR EBSCO INFORMATION SERVICES LIEU, C MIDWEST TAPE SMART & FINAL STAPLES BUSINESS ADVANTAGE U S POSTMASTER NATION WARRANT REGISTER #11 9/13/2016 DESCRIPTION NETWORKING COURSES / MIS TRAFFIC SUPPLIES / PW ANNUAL MEMBERSHIP RENEWAL / PW RETROFIT TO GPS AND 4G AT&T LTE/ MIS MOP#49078 SHOP SUPPLIES / PW MOP#67839 SHOP SUPPLIES / PW MOP#i5707 SUPPLIES / PW EL TOYON SQUAD PRESENTATION / FD MOP#45742 LAUNDRY / PW CORRECTIVE ACTION PHASE PROJECT MOP#72442 AUTO PARTS / PW MOP#80333 AUTO PARTS / PW GAS & ELECTRIC UTILITIES / NUTRITION PUBLIC NOTICING/PLANNING COMMISSION EDUCATION REIMBURSEMENT FACILITIES DIVISION GAS & ELECTRIC UTILITIES MEAT / NUTRITION CENTER MOP#77816 PAINT SUPPLIES / PW RIBBON FOR TIME STAMP MACHINE MOP#69277 HORTICULTURAL ITEMS / PW MOP 45756. SUPPLIES FOR FIRE DEPT MOP#45758 SUPPLIES / PW FITS GRAPHTEC / PW MOP #45704 COPY PAPER MOP 45704. OFFICE SUPPLIES / RISK TACK OIL, 3/8 SHEET AND COLD MIX STREETS DIVISION WATER UTILITIES FOOD / NUTRITION CENTER MOP#76666 TRAFFIC SUPPLIES / PW ONLINE LEGAL RESEARCH / JULY 2016 MOP#63849 AUTO PARTS / PW CREDIT CARD EXPENSES/PD PRE -EMPLOYMENT PHYSICAL EXAMS VERIZON CELLULAR SERVICE / AUG 2016 MOP#68834 PAINT SUPPLIES / PW MISCELLANEOUS JANITORIAL SUPPLIES / PW MOP#63850 AUTO SUPPLIES / PW PLAYHOUSE DEMOLITION PROJECT MOP45763 - ELECTRICAL SUPPLIES / MIS SECURITY GUARD SERVICES / LIBRARY BOOKS / LIBRARY BOOKS / LIBRARY ON-LINE SUBSCRIPTIONS / LIBRARY MATERIALS FOR TUTORS & LEARNERS / LIBRARY DVD'S / LIBRARY MOP #45756 - SUPPLIES / LIBRARY MOP#45704 - SUPPLIES / LIBRARY POSTAGE FOR OVERDUE NOTICES / LIBRARY 95 of 241 CHK NO DATE AMQUNT 325316 9/13/16 9,876.05 325317 9/13/16 9,222.42 325318 9/13/16 145.00 325319 9/13/16 4,905.00 325320 9/13/16 214.30 325321 9/13/16 154.50 325322 9/13/18 1,144.13 325323 9/13/16 4,522.50 325324 9/13/16 472.24 325325 9/13/16 825.00 325326 9113/16 180.00 325327 9/13/16 48.49 325328 9/13/16 204.51 325329 9/13116 475.80 325330 9/13/16 103.00 325331 9/13/16 66,292.07 325332 9/13/16 834.16 325333 9/13116 1,531.25 325334 9/13/16 157.60 325335 9/13/16 1,480.29 325336 9/13/16 41.90 325337 9/13/16 97.01 325338 9/13/16 239.55 325339 9/13/16 210.69 325340 9/13/16 514.59 325341 9/13/16 332.86 325342 9/13/16 471.66 325343 9/13/16 5,189.98 325344 9/13/16 493.77 325345 9/13/16 967.44 325346 9/13/16 41.28 325347 9/13/16 958.54 325348 9/13/16 506.00 325349 9/13/16 150.37 325350 9/13116 2,165.24 325351 9/13/16 166.82 325352 9/13/16 617.66 325353 9/13/16 93,453.40 325354 9/13/16 492.65 325355 9/13/16 3,363.10 325356 9/13/16 175.50 325357 9/13/16 526.88 325358 9/13/16 16,899.00 325359 9/13/16 150.68 325360 9/13/16 349.29 325361 9/13/16 118.13 325362 9/13/16 760.00 325363 9/13/16 98.00 AMP Total 587,751.76 * C:AI 1FO.:.NiA.:+0r- 3/3 PAYEE WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period 19 WARRANT REGISTER #11 9/13/2016 pESCRIPnoN CHK NO DATE AMOUNT SERVICE PERIOD OS/16/16 - 08/29/16 9082016 9/8f16 Start Date End Date 9/7/2019 9/13/2016 Start Date End Date Check Date 8/30/2016 9/12/2016 9/21 /2016 408,827,46 9,079.07 964,371.11 GRAND TOTAL $1,970,029.42 96 of 241 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERRS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COAIMl17'EE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY 'TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON TIIE 1811' OF OCiOBER, 2016. AYES NAYS ABSENT 97 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 98 The following page(s) contain the backup material for Agenda Item: Warrant Register #12 for the period of 09/14/16 through 09/20/16 in the amount of $1,379,544.19. (Finance) 98 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #12 for the period of 09/14/16 through 09/20/16 in the amount of $1,379,544.19. (Finance) PREPARED BY: :K. Apalategui PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/14/16 through 09/20/16. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Folsom Lake Ford CheckiWire 325370 Fordyce Construction Inc 325371 Innovative Construction 325374 West Tech Contracting Inc 325390 Western Rim Constructors 325391 Amount 219,038.99 126,410.78 62,927.00 467,172.18 334,331.94 DEPARTMENT: Finan APPROVED BY: C� Explanation 2016 Ford Explorer / Police Las Palmas/Pool/Gym Project / Eng Kimball Park Project / Eng Paradise Creek Restoration Project / Eng Kimball, El Toyon/Skate Park Project / Eng FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,379,544.19. APPROVED: if Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratify warrants totaling $1,379,544.19. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: Warrant Register #12 99 of 241 1/1 PAYEE PARADISE PRINTING & GRAPHICS AETNA RESOURCES FOR LIVING ASPEN RISK MANAGEMENT GROUP CHILDREN'S HOSPITAL CIRCULATE SAN DIEGO D-MAX ENGINEERING FOLSOM LAKE FORD FORDYCE CONSTRUCTION INC GRANICUS INC HARRIS & ASSOCIATES INNOVATIVE CONSTRUCTION IRON MOUNTAIN KIMLEY HORN AND ASSOC INC KTU&A MUTHUSAMY, K OFFICE SOLUTIONS BUSINESS PROJECT PROFESSIONALS CORP RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL SAN DIEGO UNION TRIBUNE SCST INC SDLRLA TELLEZ, J U S BANK WAVETEC CONSTRUCTION WAXIE SANITARY SUPPLY WEST TECH CONTRACTING INC WESTERN RIM CONSTRUCTORS INC WILLY'S ELECTRONIC SUPPLY WTS SAN DIEGO KLEINFELDER PARKER, D WIRED PAYMENTS PAYCHEX BENEFIT TECHNOLOGIES ARCO BUSINESS SOLUTIONS SECTION 8 HAPS PAYMENTS CAt4F0:RNlA a01 , , I It L - : thiE Pd> ATVW WARRANT REGISTER #12 9/20/2016 DESCRIPTION CHK NO SCHOOL CALENDARS / PD 325364 EMPLOYEE ASSISTANCE PROGRAM I SEPT 2016 325365 RISK MGMT FIELD VISIT OBSERVATIONS JUNE 2016 325366 NC SAFE ROUTE TO SCHOOL PROJECT / ENG 325367 ACTIVE TRANSPORTATION PROJECT STORMWATER SERVICES 2015-2016 2016 FORD EXPLORER / POLICE LAS PALMAS /POOL/GYM PROJECT I ENG MONTHLY MANAGED SERVICE / MIS ON -CALL PROJECT SUPPORT SERVICES KIMBALL PARK PROJECT / ENG DOCUMENT MANAGEMENT & STORAGE EL TOYON - LAS PALMAS BIKE PROJECT PLAZA BLVD, CONST. ADMINIST. PROJECT MILEAGE REIMB FOR OFFSITE MEETINGS / ENG MOBILE TRAINING TABLE / COUNCIL CHAMBERS PARADISE CREEK ED. PROJECT N.C. FACILITIES MAINT, PROJECT ON -CALL ENVIRONMENTAL MGM SERVICES LEGAL NOTICE ADVERTISING DIVISION STREET PROJECT ASSOCIATION MEMBERSHIP / R. MORRISON REIMB: COLORADO MARIJUANA IMPACT / PD CREDIT CARD EXPENSES / FIRE 726 W. 19TH ET. PROJECT JANITORIAL SUPPLIES / PW PARADISE CREEK RESTORATION PROJECT / ENG 325390 KIMBALL, EL TOYON & SKATE PARK PROJECT / ENG 325391 MOP #45763 ELECTRICAL SUPPLIES / PW 325392 WTS SD ANNUAL AWARDS GALA / MORRISON 325393 STATE OF THE CITY PRODUCTION & EDITING 325394 BENETRAC ESR SVCS BASE FEE SEP 2016 FUEL FOR CITY FLEET AUGUST 2016 Start Date End Date 9/14/2016 9/20/2016 DATE AMOUNT 9/20/16 7,342.92 9/20/16 801.92 9/20/16 8,100.00 9/20/16 22,780.92 32536E 9/20/16 1,801.74 325369 9/20/16 27,638,32 325370 9/20/16 219,038.99 325371 9/20/16 125,410.78 325372 9/20/16 1,477.35 325373 9/20/16 520.00 325374 9/20/16 62,927.00 325375 9/20/16 167.21 325376 9/20/16 3,211.22 325377 9/20/16 326.25 325378 9/20/16 112.22 325379 9/20/16 304.11 325380 9/20/16 5,835.00 325381 9/20/16 4,682.50 325382 9/20/16 4,152.50 325383 9/20/16 210.20 325384 9120/16 16,851.00 325385 9/20/16 100.00 325386 9/20/16 194.12 325387 9/20/16 669,79 325388 9/20/16 31,988.00 325389 9/20/16 774.34 9/20/16 467,172.18 9/20/16 334,331.94 9/20/16 26.05 9/20/16 95.00 9/20/16 500.00 ALP Total 1,350,543.57 668275 9/16/16 418.00 934836 9/14/16 25,677.62 2,905.00 GRAND TOTAL $1,379,544.19 100 of 241 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER TI-IAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. 1/1/ 'MARK ROBERTS_ FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR-CliAti MAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL., MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER I5 AUTHOREZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15th OF OCTOBER, 2016. AYES NAYS ABSENT 101 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 102 The following page(s) contain the backup material for Agenda Item: An Ordinance of the City Council of the City of National City repealing Chapter 10.18 (Beekeeping) and adding Chapter 8.34 to Title 8 of the National City Municipal Code to allow for beekeeping in the City. (Applicant City -Initiated) (Case File 2016-05 A) 102 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: An Ordinance of the City Council of the City of National City repealing Chapter 10.18 (Beekeeping) and adding Chapter 8.34 to Title 8 of the National City Municipal Code to allow for beekeeping in the City. (Applicant City -Initiated) (Case File 2016-05 A) PREPARED BY: Martin Reeder, AICP 41(41 DEPARTMENT: PI PHONE: 619-336-4313 APPROVED BY: EXPLANATION: At the City Council of October 5, 2016, City Council introduced an Ordinance repealing Chapter 10.18 (Beekeeping) and adding Chapter 8.34 to Title 8 of the National City Municipal Code to allow for beekeeping in the City. As part of the introduction, staff was asked to add "Open Space" as one of the zones where beekeeping would be permitted. Only residential and institutional zones were previously included. The change is intended to allow institutions such as Stein Farm, which are not located in the Institutional zone, to also have the option to keep bees. The attached Ordinance contains the requested change. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: Exempt from CEQA under Class 7, Section 15307 — Actions by Regulatory Agencies for Protection of Natural Resources ORDINANCE: INTRODUCTION: FINAL ADOPTION: x STAFF RECOMMENDATION: BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Ordinance I103 of 241 ORDINANCE NO. 2016 — 2415 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY ON NATIONAL CITY REPEALING CHAPTER 10.18 (BEEKEEPING) AND ADDING CHAPTER 8.34 TO TITLE 8 OF THE NATIONAL CITY MUNICIPAL CODE TO ALLOW FOR BEEKEEPING IN THE CITY WHEREAS, pursuant to the terms and provisions of the Government Code of the State of California, proceedings were duly initiated for the amendment of the National City Municipal Code; and WHEREAS, at a previous City Council meeting, staff was asked to look into potentially allowing beekeeping within the City and to report back on the matter; and WHEREAS, at the March 15, 2016 City Council meeting, staff provided information related to the topic, including other San Diego County jurisdiction regulations, and possible Municipal Code changes; and WHEREAS, after considering the report, staff was directed to return with an ordinance to allow beekeeping in the City subject to a permit; and WHEREAS, the City Council recognizes that honeybees are critical to a successful ecosystem and to California agriculture in general; and WHEREAS, honeybees are traditionally considered part of agricultural food production (eggs, dairy, meat, and honey), and that beekeeping as a business or for pollination purposes is consistent with agricultural uses and animal husbandry in general, both of which are consistent with the General Plan and with the Land Use Code. NOW, THEREFORE, the City Council of the City of National City does ordain as follows: Section 1. All protests, if any, against said amendment to the Municipal Code and each of them be and hereby are denied and overruled. Section 2. Chapter 10.18 (Beekeeping) is hereby repealed in its entirety. Section 3. Chapter 8.34 is hereby added to Title 8 of the National City Municipal Code to read as follows: Chapter 8.34 BEEKEEPING Sections: 8.34.005 Purpose. 8.34.010 Definitions. 8.34.020 General provisions. 8.34.030 Enforcement and removal. 104 of 241 8.34.005 Purpose. A. Purpose. It is the purpose and intent of this division to provide for the safe and orderly keeping of bees in the City of National City by establishing certain minimum standards for the keeping of bees to protect the public health, safety, and welfare of the residents of the City of National City. 8.34.010 Definitions. "Beekeeper" means a person who raises bees. "Beekeeping or keeping of bees" means the owning and breeding bees for their honey and other products. "Docile bee(s)" means Apis mellifera species (honey bees). "Sensitive area(s)" means areas where people, including but not limited to the elderly, small children, individuals, persons with medical conditions, or confined animals that inhabit or frequent the area, that are more at a greater health risk than the general population if stinging incidents were to occur. Sensitive areas are characterized by a demonstrated need for a greater safety buffer. Sensitive areas include, but are not limited to, schools, playgrounds, picnic areas, outdoor sports facilities, daycare centers, senior care facilities, medical facilities, and animal boarding facilities. 8.34.020 General provisions. A. The keeping of bees shall not be allowed within the City, except as provided in this Chapter. It is unlawful to keep or maintain any bees or hive of or for bees within the territorial limits of the city, except as allowed in this Chapter. B. Beehives may be kept only on lots with a minimum area of 5,000 square feet within the Residential, Open Space, and Institutional zones subject to the following: 1. The beekeeper shall apply for a beekeeping permit. The permit application shall be filed on a form available from the Planning Department and shall be accompanied with a nonrefundable fee as established by resolution of the City Council. 2. Up to four beehives may be permitted on a parcel. 3. Beehives shall be placed at least twenty-five feet from the property line of the traveled way of any public streets or sidewalks closest to the parcel, at least twenty-five feet from any private access easement, at least fifteen feet from any side or rear lot line, and at least twenty-five feet from all on -site and neighboring dwellings. When three or four hives are kept or maintained on a parcel, no less than a one -hundred foot separation from the beehive(s) to the on -site dwellings, neighboring dwellings, or habitable structures shall be maintained. 4. Beekeepers shall keep sufficient open water available near the beehives during hot and dry weather in compliance with vector control regulations. 5. Beehives shall be well maintained at all times. 6. A beehive shall be no larger than 15 cubic feet in volume. 7. Only docile bee species may be permitted. 8. Registration with the County of San Diego Department of Agriculture, Weights, and Measures is required prior to any beekeeping activities and prior to applying for a bee keeping permit under this Chapter. 9. The following firefighting materials shall be maintained, in good working condition, at all times when the beehive is attended by the keeper, sufficiently near the beehive so as immediately to be available in case of fire: Beekeeping Ordinance 2 of 4 Ordinance No. 2016 - 2415 NCMC Chapter 8.34 October 18, 2016 105 of 241 a. A shovel; and b. Either a fire extinguisher of the two and one-half gallon water - under -pressure type or the five gallon back -pump type or its equivalent; or a garden hose connected to a source of water. 10. Beehives shall be placed no less than one -hundred feet from the property line of sensitive areas closest to the beehive(s). 8.34.030 Enforcement and removal. A. Public Nuisance. All violations of this Chapter are declared to constitute a public nuisance which may be abated by any method provided by law, judicial or administrative, and includes remedies provided in Title 1. B. Enforcement. Each day of violation or non-compliance with this Chapter shall be deemed as a new and separate offense and shall be subject to all the remedies and penalties available under the law and in accordance with Title 1 or as otherwise provided by local or state law. C. Summary Abatement —Imminent Safety Hazards. If any beehive is an immediate threat to the public health and safety by virtue of the physical condition of the beehive structure or by virtue of dangerous bee behavior as determined by the City Manager or his/her designee, said beehive may be immediately and summarily abated and removed. Costs incurred by the City in the abatement and removal of bees and/or beehives shall be assessed against the owner or any other Responsible Party in accordance with Title 1 and California Government Code Section 38773.1 or 38773.5. D. Notice of Violation. Whenever any beehive or part thereof, other than those causing an immediate threat to the public health and safety, constitutes an illegal beehive and/or is placed or maintained in violation of this Chapter, the City Manager or designee shall give written notice to all responsible parties to remove the beehive or to bring it into compliance. The notice shall specify the nature of the violation, and give directions for a cure, which may include complete removal or permitting by a specific date. The notice shall advise the permittee, owner, or person in charge of or responsible for the beehive of the hearing or appeal rights set forth in Title 1, if applicable. The date for removal specified in the written notice shall not be less than ten days from the date of the mailing of the notice. E. Removal of Uncured Violations. Whenever the responsible parties fail to comply with an order of the City Manager or designee made pursuant to this section, and the time for cure has elapsed without the cure being effected, the City Manager or designee may remove the beehive, or order it removed, either by the city's own force or by a private party under contract. The expense of the removal may be charged, jointly and severally, to any and all responsible parties. Such amount shall constitute a debt owed to the city. No permit shall thereafter be issued to any permittee, owner, person in charge, or other Responsible Party who fails to pay such costs. Any costs, including attorney's fees, incurred by the city in collection of the costs shall be added to the amount of the debt. F. Cumulative Remedies. Remedies set forth in this Chapter are not exclusive. Nothing in this Chapter shall preclude the city from enforcing the provisions of this Chapter by any other criminal, civil, or administrative proceeding. [Signature Page to Follow] Beekeeping Ordinance 3 of 4 Ordinance No. 2016 - 2415 NCMC Chapter 8.34 October 18, 2016 106 of 241 PASSED and ADOPTED this 18th day of October, 2015. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor Beekeeping Ordinance 4 of 4 Ordinance No. 2016 - 2415 NCMC Chapter 8.34 October 18, 2016 107 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 108 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting amendments to the City Council Policy Manual; Chapter 100: Administration and Policy Management (Policy 109 - Expenses, 110 - Flags, 114 - Grants). (City Manager) 108 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City Adopting Amendments to the City Council Policy Manual; Chapter 100: Administration and Policy Management (Policy 109 - Expenses, 110- Flags, 114 - Grants). PREPARED BY: Lauren Maxilom, Management Analyst EXPLANATION: As per Council Policy #101, the City Council Policy Manual should be reviewed on an annual basis, and updated as necessary. At this time Staff has reviewed Chapter 100 and proposes only the following changes which are presented for your adoption. DEPARTMENT: City anager's Qffice APPROVED BY: 109: Reimbursement of Expenses Incurred in the Performance of Official Duties 110: Display of Flags 114: Grant Review Policy Additional proposed amendments to City Council Policy Manual Chapters will be brought back at future meetings. FINANCIAL STATEMENT: ACCOUNT NO. n/a ENVIRONMENTAL REVIEW: in/al ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Review and approve policy amendments as submitted BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: Policy 109 1) existing policy. 2) red -line strike out; proposed policy, 3) final draft Policy 110 1) existing policy, 2) red -line strike out; proposed policy, 3) final draft Policy 114 1) existing policy, 2) red -line strike out; proposed policy, 3) final draft 109 of 241 110 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October S, 2013 Purpose Government Code Sections 53232.2, 53233.3, and 53233.4, enacted pursuant to AB 1234, require the governing body of a local agency to adopt a written policy addressing reimbursement for travel and training expenses- , incurred in the performance of official duties. The City Council deems -it desirable to adopt a uniform policy applicable to City employees, board and Commission members, members of the City Council and other elected officials, governing reimbursement for such expenses. The purpose of this administrative policy is to establishuniform policies and procedures concerning expenses incurred by members of the City Council, board or commission members, City employees and other elected officials while traveling or attending events on City business. I. Policy A City Councilmember,... elected officials =board or commission member or City employee who is required to travel in the performance of their duties or to attend an authorized meeting,- conference..or seminar which is of direct benefit to the City shall be reimbursed for reasonable expenses incurred, including transportation, meals, lodging and other incidental expenses directly related to such official City business. Expenses'specifically disallowed for reimbursement include purchase of personal use items, alcoholic beverages and entertainment (including in -room movies). All requests for city -related travel must be reviewed/approved by the Purchasing Review Committee (PRC) prior to making any travel commitments or arrangements. Estimated cost information must be sent to the Finance Department/Purchasing Division. Upon approval by the PRC, travel plans may be made. PRC approval numbers must be noted on expense reports and invoices submitted for payment or reimbursement. Existing City purchasing policies and procedures must be followed when obtaining cost estimates, and making arrangements associated with travel. See Municipal Code, Chapter 2.60 regarding Purchasing polices and procedures. Page 1 of 8 111 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 A. Transportation. The following modes of transportation may be allowed for the purpose of traveling on City business: 1. Air Travel. Allowance for air travel will be actual roundtrip via coach or tourist class accommodation. Receipts for air passage must be retained for submission with the Travel Expense Report. - = 2. Personal car. With specific approval front -the department head or the City Manager, personal cars may be used for out -of --town travel. Reimbursement shall be based on actual mileage used for the official travel. ; Any mileage used for personal purposes or otherwise not directly related to official City business shall be deducted from total miles traveled to arrive - at the net reimbursable mileage. Reimbursement shall be at the prevailing. -IRS standard_ mileage rate. When use of a personal vehicle is authorized, individuals shall adequately account for their use of the personal vehicle on a daily basis on the Travel Expense Report. Total reimbursable transportation expense through use of a personal car shall in no case exceed the allowable expense of transportation by air when one is available to such destination. 3. -:City-awned vehicle,- Use of City -owned vehicle shall be authorized when this mode = of transportation can be demonstrated as the most economical means available. For; determining advisability of usage, employees shall be supplied with-ts m ated cost of travel via a City -owned vehicle by Public Works upon request. Use of -i _-:City-owned vehicle shall not be authorized when the estinfated cost exceeds the authorized cost of air travel. When use -- of a City. -owned vehicle is authorized, individuals shall adequately account for their use_of the City -owned vehicle on a daily basis in the Travel Expense Report. Individuals=shall`be charged at the prevailing IRS standard mileage rate for every mile of personal useof the City -owned vehicle. The cost of personal use of a City -owned vehicle shall be deducted from the total allowable travel expenses. Individuals who experience car trouble with a City -owned vehicle while on out-of- town travel, should contact the Public Works Department as soon as possible for direction. If it is after work hours or on the weekend, contact the Police Department Dispatch at (619) 336-4411, and they will get in touch with Public Works staff. All receipts for such repairs must be pre -authorized by Public Works and retained and forwarded to Public Works for approval prior to reimbursement. In the event of an accident while using a City -owned vehicle, the traveler should refer to the `Accident Page 2 of 8 112 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 Packet' in the glove box of each vehicle for detailed instructions on how to proceed, then notify Police Dispatch and Public Works immediately. B. Lodging. 1. General provisions. Reimbursement will be.made for the cost of lodging required to conduct the assigned City business. Dated receipts and meeting and travel schedules must be retained for submission with the Travel Expense Report. Lodging will be allowed for the night prior to the commencement of the meeting if the time set for the start of the meeting requires the. individual to leave -home prior to 6 a.rn. of the day of the meeting. Lodging will be allowed for the night following the meeting if the employee could not have arrived home prior to 12:00 midnight following the meeting. Lodging in connection with separate, consecutive meetings or conferences shall be permitted if it is less costly than returning to the city -for the nights between the meetings. In instances where an individual has the option to travel by air and the individual opted to travel by car, reimburseient for lodging shall be allowed on the same basis as if the individual traveled by air. 2. Rate of reimbursement. Lodging reimbursement shall be based on the single room rate charged at tIe_headquarters hotel for the conference or the hotel most proximate'' to the site of the- meeting. If the hotel has different rates for single room accommodation, the`iridividual shall be entitled to reimbursement for no more than.:_the second least expensive rate. In the event the individual occupies a more expensive room accommodation (e.g. multiple occupancy), they will be reimbursed at the ratefor single- occupancy. The employee shall have the hotel indicate on the bill whether ;the room -is for single or multiple occupancy and the equivalent single occupancy .rate_=if the accommodation is other than single occupancy. If the rate for single occupancy cannot be verified from the bill or receipt, the individual shall be reimbursed at 80% of the rate indicated on the bill. C. Meals. Reimbursement for meals shall be on the basis of actual cost. All meal receipts must be retained for submission with the Travel Expense Report. Receipts must be detailed and itemized showing exactly what was ordered. Credit card receipts will not be accepted for purposes of reimbursement. To claim reimbursement, travel commencement and termination times must be accounted for. Reimbursement for breakfast is not allowed on the day of departure Page 3 of 8 113 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 unless the trip starts prior to 7:00 a.m. Reimbursement for dinner is not allowed on the day of return unless the trip ends later than 8:00 p.m. D. Registration Fees. Fees charged for registration at a conference or meeting which an individual is authorized to attend are reimbursable. Receipts or other acceptable evidence of the amount of the fees, such as a copy of the conference program/invitation setting forth the fee rates, shall be retained for submission with the claim: _form.:;-. E. Incidental Expenses. 1. Taxi and Bus Fares. Reimbursement will be allowed for taxi, bus fare or other transportation costs when such transportation. is necessary in the conduct of City business. Receipts must be provided for these expenses, regardless of cost. Such expenses shall be itemized on the Travel Expense Report. 2. Communications. Telephone and telegraph charges will be reimbursed for official calls and wires only. Unofficial calls charged to the hotel bill should be identified and deducted from the total hotel bill. 3. •Parking, garage, and toll charges. Parking, garage, and toll expenses will be reimbursed_ when an automobile is used for transportation. Receipts must be submitted for reimbursement: Tips, gratuities, and services fees. Customary tips of up to 20 percent will be permitted on:_reimbursable items. Tips shall be itemized on the claim form. - 5. Miscellaneous. All items of expense not included in any of the other categories but which nonetheless can be clearly identified as incidental to the undertaking of City business shall also be allowed reimbursement. Receipts for these items must be submitted. Examples of such expenses are public stenographer fees, duplicating expenses and the cost of publications of value to the City being distributed at conference. F. P.O.S.T. Expenses. Expenditures in training Police Department personnel under the P.O.S.T. Program shall be authorized and reimbursed by the City in accordance with established P.O.S.T. guidelines. In case of conflict between the P.O.S.T. guidelines and this policy, the P.O.S.T. guidelines shall prevail but only in the case of expenditures properly reimbursable under the P.O.S.T. Reimbursement Program. Page 4 of 8 114 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 G. Cash Advance. It is encouraged that individuals use their own money or credit cards to finance the trip and then claim reimbursement upon their return. If in the judgment of a department manager, estimated expenses for a contemplated out -of -city travel are too high to expect the individual to finance the trip and be reimbursed upon their return, the department manager may authorize advance payment or a maximum of S200 to the employee. An advance in excess of S200 must have the approval of the City Manager. Approval of cash advance does not constitute approval for expenditure of the amount so advanced, All actual expenditures must be justified and approved based on limits and allowances set by this policy. II. Procedures A. Reimbursement of Business TravelExpenses. The individual shall submit a signed Travel Expense Report to the department director after completion of travel. Such report shall show the details of official business expenses incurred and should be accompanied by supporting documents required under this policy.._. The department director shall review the report for compliance with this policy and affix their signature to signify approval. The Travel Expense Report must be forwarded to the Finance Department within three (3) working days upon return. City Council members and members of boards and commission shall submit the Travel Expense Report to the City Manager for approval, B. Air. Allowance_. for ° air travel will be actual round trip via coach or tourist class accommodation. Travel Expense Reports will be accompanied by air passage receipts when filed. C. Personal Car. Individuals shall account for use of their vehicle on a daily basis through use of a Travel Expense Report, which is to be submitted when filing a claim. D. City -owned Vehicle. Page 5 of 8 115 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 Authorized personal use of a City vehicle will be accounted for on a Travel Expense Report, which will be submitted when filing for reimbursement. Individuals will be charged the prevailing IRS standard mileage rate for each mile, and shall be deducted from the total allowable travel expenses. Emergency repair receipts must be submitted to Public Works for approval. prior to reimbursement. E. Lodging. Receipts indicating date and occupancy status, accompanied by meeting and travel schedules much be submitted with the Travel Expense Report when filing a claim. F. Meals All meal receipts will be submitted with.. the Travel Expense Report. Receipts must be detailed and itemized, showing exactly.what was purchased (not just credit card receipts). G. Registration Fees. Receipts, or other acceptable evidence_o_f the amount paid, must be submitted with the Travel Expense Report. H. Incidental Expenses, Incidental expenses (except for alcohol, entertainment, and items for personal use) shall be itemized on the Travel Expense Report, and receipts shall be provided. I. - Cash Advance. Approved requests for travel advances shall be submitted to the Finance Department at least ten (10) working days before the start of travel. Funds will be released no earlier than three (3) working days prior to the trip departure date. The Finance Department shall deduct from the total expenses claimed, any expense item found to be inconsistent with this policy, and shall furnish the employee with an itemized list of items disallowed. Any amount due the employee shall be paid within ten (10) working days from receipt by the Finance Department of the Travel Expense Report. Page 6 of 8 116 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October S, 2013 III. Alternative Proof of Payment for Training Expenses. A. Individuals periodically request alternative proof of payment methods for reimbursable training expenses, (Le., registration/tuition fees), advanced, when receipts or cancelled checks are not available. B. As an exception, only when receipts are impractical to obtain, the following may be used in place of receipts or cancelled checks for reimbursement purposes. 1. Course announcement specifying the amount of fees, and 2. A document issued by the training institution indicating attendance or completion of the course by the employee IV. Use of City Credit Card for TravelPurposes. City staff members occasionally attend job -related training and conferences, upon approval of the City's Purchasing Review Committee (PRC). Job related training is often required by state mandates. ` In order to make airline and hotel reservations, a credit card number must be provided to guarantee the reservations. Prior to use, any employee wishing to use -a City -issued credit card, must read and adhere to the City's_ Credit Cardl Policy (Administrative Policy #3.14). Per Administrative Policy #3.14_ _Credit cards may never be used to circumvent established'-coimpetitive ,purchasing procedures, or dollar limits established by the City's Municipal Code, City Ordinances or Purchasing Division procedures. Credit cards -shall only be used to pay for "PRC" authorized travel and training expenses. Individuals may not use City credit cards for personal expenses even if the intent is to reimburse.'the City later. See Administrative Policy 3.14 for complete rules and details. Summary This Policy cannot cover every issue, exception or contingency that may arise in obtaining reimbursement for travel and training expenses incurred in the performance of official duties, and in the use of City credit cards. Individuals are expected to exercise good judgment and show proper regard for economy when traveling in conjunction with official City business. Any expense for which an individual requests reimbursement should directly and manifestly relate to the conduct of City business and, in the event of an audit, should leave no doubt that Page 7 of 8 117 of 241 TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 such expenditure was pre -approved by the Purchasing Review Committee, and is in fact reasonable and necessary in the conduct of City business. Accordingly, the basic standard that should always prevail is to use common sense and good judgment in the use and stewardship of City resources. This Policy shall supersede all previously -adopted policies and procedures pertaining to reimbursement for travel and training expenses and to the use of City credit cards, including Instruction Nos. 3.03, 3.04, 3.05 and 3.14 of the City Administrative Manual. This Policy satisfies the requirements of Government Code Sections 53232.2 and 53233.3. Related Policy References Government Code Sections: 53232.2, 53233.3, 53233.4 Assembly Bill 1234 City Administrative Manual Policies 3.03, 3.04, 3.05, 3.14 Municipal Code, Chapter 2.60 Forms: - Travel Expense Report: available from the Finance Department or the City's Intranet site. - - Credit Cardholder Use Agreement: available from the Finance Department Prior Policy Amendments September 19, 2006 Page 8 of 8 118 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Reimbursement for Expenses Incurred in POLICY #109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 Purpose Government Code Sections 53232.2, 53233.353232.3, and 5.3233.153232.4 enacted pursuant to AB 1234, require the governing body of a local agency to adopt a written policy addressing reimbursement for travel and training expenses incurred in the performance of official duties. The City Council deems it desirable to adopt a uniform policy applicable to City employees, board and commission members, members of the City Council and other elected officials, governing reimbursement for such expenses. The purpose of this administrative policy is to establish uniform policies and procedures concerning expenses incurred by members of the City Council, board or commission members, and City employees while traveling or attending events on City business. Policy A City Council member, elected official, hoard or commission member or City employee who is required to travel in the performance of their duties or to attend an authorized meeting, conference or seminar which is of direct benefit to the City shall be reimbursed for reasonable expenses incurred, including transportation, meals, lodging and other incidental expenses directly related to such official City business. Expenses specifically disallowed for reimbursement include purchase of personal use items, alcoholic beverages and entertainment (including in -room movies). All requests for city -related travel must be reviewed/approved by the Purchasing Review Committee (PRC) prior to making any travel commitments or arrangements. Estimated cost information must be sent to the Finance Department/Purchasing Division. Upon approval by the PRC, travel plans may be made. PRC approval numbers must be noted on expense reports and invoices submitted for payment or reimbursement. Existing City purchasing policies and procedures must be followed when obtaining cost estimates, and making arrangements associated with travel. See Municipal Code, Chapter 2.60 regarding Purchasing polices and, procedures. A. Transportation. Page 1 of 9 119 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY The following modes of transportation may be allowed for the purpose of traveling on City business: 1. Air Travel. ",, ,.. ...,+:._..;=t; ,&- or tourist class accommodation. Recn:ytsfe image muct be retained for submission —with the Travel Expense Rcport,Air travel shall be authorized and reimbursed at the lowest fare class offered by the airline. Other than the lowest possible fare class may be authorized when bona fide, business related, scheduling restrictions do not permit use of the lowest possible fare. Individuals opting for a higher fare class for their personal convenience shall be required to pay the difference between the lowest fare class and the option selected. 1 he individual, or authorized designee, shall attempt to book air travel as to take advantage of discounts offered for purchasing flight tickets in advance of departure; i.e. 14 or 21 days, and take advantage anon -refundable ticket fares where practical. Receipts for air passage must be retained for submission with the expense report. 2. Personal eafVebicle. With specific approval from the department head -director or the City Manager, personal cars may be used for out-of-town travel. Reimbursement shall be based on actual mileage used far the official travel. Any mileage used for personal purposes or otherwise not directly related to official City business shall be deducted from total miles traveled to arrive at the net reimbursable mileage. Reimbursement shall be at the prevailing IRS standard mileage rate. When use of a personal vehicle is authorized, individuals shall adequately account for their use of the personal vehicle on a daily basis on the Travel Expense Report. Total reimbursable transportation expense through use of a personal ear shall in no case exceed the allowable expense of transportation by air when one is available to such destination. Individuals receiving compensation in lieu of an auto allowance shall be elite-ble for tnileage reimbursement for travel beyond the county limits. 3. City -owned iebieleV chicle. Use of City -owned vehicle shall be authorized when this mode of transportation can be demonstrated as the most economical means available. For determining advisability of usage, employee-, individuals shall be supplied with estimated cost of travel via a City -owned vehicle by Public Works upon request. Use of a City -owned vehicle shall not be authorized when the estimated cost exceeds the authorized cost of air travel and associated expenses ii.e. taxis and shuttles). When use of a City -owned vehicle is authorized, individuals shall adequately account for their use of the City -owned vehicle on a daily basis in the Travel Expense Report. Individuals shall be charged at the prevailing IRS standard mileage rate for every mile of personal use of the City -owned vehicle. The cost of personal use of a City -owned vehicle shall be deducted from the total allowable travel expenses. Page 2 of 9 Formatted: Indent: Left: 0", First line: 0' 120 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY Mdividual travel, should contact the Public Works Depa-'a'- f a' n. If it ;. ` -.a--u.se. O... eo..ee.", en.,cme-,t Dispatch at (679) 336 4411, and they will get in touch t w orks staff A 11 r o� nest -be -retained -• a�f' wade-d to Pub-1 ks for-u aI _ to -approval-ursement. the -event -of an accident -while using a City owned-Aehile, the uat=el shottld-i f+-f-te--the -Accident Packet' in-trhe glove pf eed then natif 4 sgateh and Public Works immediately. Individuals should contact the Public Works Equipment Maintenance Supervisor immediately for direction should the City -owned vehicle become inoperable or otherwise unsafe to drive. if the E.quipment Maintenance Supervisor authorizes repairs requiring an out of pocket payment, all receipts for such -repairs must be retained and forwarded to Public Works for approval prior to reimbursement. Anyone that is unable to pay for the cost of e neraencv repairs shall notify his/her supervisor and the Public Works Department immediate]v to make other arrangements. Individuals using a city -owned vehicle outside of normal business hours must be sure to --- have the Equipment Maintenance Supervisors after-hours telephone number in case an emergency occurs outside of normal business hours_ 4. Rail. Travel by rail may be authorized when the cost of the rail transportation and other associated expenses {,i.e. buses. shuttles taxis, Hotel stays, meals. etc.) is less than or equal to the cost, inchiding associated expenses. of air or automobile (personal or City -owned vehicle) travel. B. Lodging. 1. General provisions. Reimbursement will be made for the cost of lodging required to conduct the assigned City business. Dated receipts and meeting and travel schedules must be retained for submission with the Travel Expense Report. Lodging will be allowed for the night prior to the commencement of the meeting if the time set for the start of the meeting requires the individual to leave home prior to 6 a.m. of the clay of the meeting. Lodging will be allowed for the night following the meeting if the employee -individual could not have arrived home prior to 12:00 midnight following the meeting. Lodging in connection with separate, consecutive meetings or conferences shall be permitted if it is less costly than returning to the city for the nights between the meetings. In instances where an individual has the option to travel by air and the individual opted to travel by car, reimbursement for lodging shall be allowed on the same basis as if the individual traveled by air. Page 3 of 9 Formatted: Indent: Left: 0.13", Right: 0", Tab stops: 2.4", 1 Left 121 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY 2. Rate of reinahmrsenient.Rcinibursement. Lodging reimbursement shall be based on the .tingle -standard room rate charged at the headquarters hotel for the conference or the hotel most proximate to the site of the meeting. „r—the-41 diffck-int rates for single room axoinmodation, the-in4-4 'idual shall be entitled to rtii urselhei rr no mire tha seeen4-least--expensive rat€-1n the event the individual occupies a more expensive room accommodation (e.g. 1tipIe-ectupaneya suite), they sfhe will be reimbursed at the standard room rate-fersingle occupancy, The employee shall -have the hotel indicate ebin whet _r th __- -s f r 'e-Frr mtiple-etcupancy and the equivalent single occupancy rate ' ether -than . rngla ocenpancy. If the rate-fe g _ -- p .-------__'_' ;n m __ the billorrece fh� ndi id ishalib, rb , .40 fthe tci'ndicatee-en-the 13i11- C. Meals. Allowable meals include breakfast, lunch and.or dinner meeting the criteria established below. Reimbursement for meals shall be allowable when travel on official business reasonably requires an overnight stay or when the purchase of a meals) is a required component of the conference, meeting or training. Reimbursement shall be on the basis of actual cost when the meal(s) is a component of the conference, meeting or training with proper documentation. Al] other meals wilt be reimbursed. up to a maximum allowance not to exceed the daily meal allowance established by the U.S. 'Department of General Services Administration (GSA) for breakfast, lunch and dinner for the location of the travel. For information regarding the current GSA standard daily meal allowance rate. please contact the Finance Director. itemizedreceipts from the dining establishment must be retained for submission with the expense report_ Other forms of documentation or receTts that are not itemized may be accepted at the discretion of the City Manager or designee_ In claiming reimbursement, time of commencement and termination of travel need to be accounted for. Reimbursement for breakfast is not allowed on the day of departure unless the trii starts prior to 7.00 a.m- Reimbursement for dinner is not allowed on the day of return unless the trip ends later than 7:00 p.m. Reimbursement is not allowed for meals purchased in lieu of a meal(sJ included in the fee fen- the conference. meeting or training unless approved by the City Manager or designee. Rentibursement sis of octua—cost— li-rnea eta mast be a c h_ h .F , _avcl Expense Report nss-nriisi -liE detailed -al 4tei ii ed ng ex -art as-c ,; will net bt Pe -Haim r,imbur_semen* tr- -, accounted -for. Re tbuEsellIel €ast-a<2-allowed-on t e dam Page 4 of 9 122 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY unless the trip starti 00 n r a day of rattail unless cads-1 D. Registration Fees. Fees charged for registration at a conference or meeting which an individual is authorized to attend are reimbursable. Receipts or other acceptable evidence of the amount of the fees, such as a copy of the conference program/invitation setting forth the fee rates, shall be retained for submission with the claim form. E. Incidental Expenses. 1. Taxi and Bus Fares. Reimbursement will be allowed for taxi, bus fare or other transportation costs when such transportation is necessary in the conduct of City business. Rec-eipts-must-be-paavided for these-expen-ses-,-Fegardless-of-c-est,No receipts need be provided for such expenses except for individual charges exceeding $ 1 0.00. Such expenses shall be itemized on the Travel Expense Report. 2. Communications. Telephone, and-t.elegmpb-ehafgesfax and internet charges will be reimbursed for official calls and wires only. Unofficial calls charged to the hotel bill should be identified and deducted from the total hotel bill. Individuals that have been issued a City -owned cellular phone, laptop, tablet or other communication device shall use. such devices in the conduct of business whenever feasible. 3. Parking, garageGarage, and toll TolLehafgesCharges. Parking, garage, and toll expenses will be reimbursed when an automobile is used for transportation. Parking and garage charges will be reimbursed based on the lowest available rate.. Valet and preferred or VIP parking/garage rats shall not he allowable unless there is no other option at or within a reasonable proximity to the travel destination. 4. Airport Parking. Expenses for parking a City or personal vehicle at the airport are reimbursable based on receipts. However, airport packing expenses Shall be limited to berates for long -tern parking when travel requires parking in excess of 24 hours_ When an airport shuttle is used in lieu of personal ~vehicle. the cost will be reimbursed as well. 45. Tips, gratuitiesGratuitic and sees --Services feesFees. Customary tips of up to 241-15 percent will be permitted on reimbursable items. Tips shall be itemized on the claim form. 56. . Miscellaneous_ All items of expense not included in any of the other categories but which nonetheless can be clearly identified as incidental to the undertaking of city business shall also be allowed reimbursement. Receipts for these items must be submitted. Examples of such expenses are public--stcaphet-fee* Page 5 of 9 1 Formatted: Indent: Left: 0", First line: 0" Formatted: Indent: Lett: 0.19", First line: 0.8F' 123 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY duplicating expenses and the cost of publications of value to the city being distributed at conferences or meetings. F. P.O.S.T. Expenses. Expenditures in training Police Department personnel under the P.O.S.T. Program shall be authorized and reimbursed by the City in accordance with established P.O.S.T. guidelines. In case of conflict between the P.O.S.T. guidelines and this policy, the P.O.S.T. guidelines shall prevail but only in the case of expenditures properly reimbursable under the P.O.S.T. Reimbursement Program. Should the P.O.S.T. reimbursement be insufficient to cover the actual cost of meals and/or lodging, the City will pay the cost of the difference provided all other travel and meeting expense guidelines outlined in this policy are followed. G. Per Diem and Cash Advance. It is encouraged that individuals use their own money or credit cards to finance the trip and then claim reimbursement upon their return. If in the judgment of a depaiuuent managerdirector, estimated expenses for a contemplated out -of -city travel are too high to expect the individual to finance the trip and be reimbursed upon their his/her return, the department maftager—director may authorize advance payment or a maximum of $200 to-the-e;npleyeeof a per diem for meals. The amount of the per diem shall be equal -to the GSA per diem for breakfast, lunch and dinner for each required meal based on the duration of the travel consistent with the guidelines established by this policy. Upon return the employeeshall provide receipts for all meals and return any excess funds. An advance in -excess of S2^' .st have -the -approval of the -City -Manager. The department director may authorize payment of a maximum of S200 to the individual for other related travel expenses. An advance in excess of20t1 must have the approval of the City Manager or designee. Approval of cash advance does not constitute approval for expenditure of the amount so advanced. All actual expenditures must be justified and approved based on limits and allowances set by this policy. I1. Procedures A. Reimbursement of Business Travel Expenses. The individual shall submit a signed Travel Expense Report to the department director after completion of travel. Such report shall show the details of official business expenses incurred and should be accompanied by supporting documents required under this policy. The department director shall review the report for compliance with this policy and affix their signature to signify approval. The Travel Expense Report must be forwarded to the Finance Department within three (3) working days upon retum. Page 6 of 9 124 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY City Council members and members of boards and commission shall submit the Travel Expense Report to the City Manager for approval. B. Air. Allowance far air travel will be actual round trip via eoaeb---c ouTist class, aecorridatiosthe lowest passih 1c fare. Travel Expense Reports will be accompanied by air passage receipts when filed. C. Personal CarVehicle. Individuals shall account for use of their vehicle on a daily basis through use of a Travel Expense Report, which is to be submitted when filing a claim. D. City -owned Vehicle. Authorized personal use of a City vehicle will be accounted for on a Travel Expense Report, which will be submitted when filing for reimbursement. Individuals will be charged the prevailing IRS standard mileage rate for each mile, and shall be deducted from the total allowable travel expenses. Emergency repair receipts must be submitted to Public Works for approval prior to reimbursement. E. Lodging. Receipts indicating date-date-awd-occupadatus, accompanied by meeting and travel schedules much be submitted with the Travel Expense Report when filing a claim. F. Meals All meal receipts will be submitted with the Travel Expense Report. Receipts must be detailed and itemized, showing exactly what was purchased (not just credit card receipts). G. Registration Fees. Receipts, or other acceptable evidence of the amount paid, must be submitted with the Travel Expense Report. H. Incidental Expenses. Incidental expenses (except for alcohol, entertainment, and items for personal use) shall be itemized on the Travel Expense Report, and receipts shall be provided when appropriate acid passible. I. Cash Advance. Page 7of9 125 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY Approved requests for travel advances (submitted on a Request for Warrant Form — see Administrative Policy 03.06) shall be submitted to the Finance Department at least ten (10) working days before the start of travel. Funds will be released no earlier than three (3) working days prior to the trip departure date. The Finance Department shall deduct from the total expenses claimed, any expense item found to be inconsistent with this policy, and shall furnish the employee individual with an itemized list of items disallowed. Any amount due the empleyee-individual shall be paid within ten (10) working days from receipt by the Finance Department of the Travel Expense Report. 11I. Alternative Proof of Payment for Training Expenses. A. Individuals periodically request alternative proof of payment methods for reimbursable training expenses, (i.e., registration/tuition fees), advanced, when receipts or cancelled checks are not available. B. As an exception, only when receipts are impractical to obtain, the following may be used in place of receipts or cancelled checks for reimbursement purposes. 1. Course announcement specifying the amount of fees, and 2. A document issued by the training institution indicating attendance or completion of the course by the epee individual. IV. Use of City Credit Card for Travel Purposes. City staff members occasionally attend job -related training and conferences, upon approval of the City's Purchasing Review Committee. Job -related training is often required by state mandates. In order to make airline and hotel reservations, a credit card number must be provided to guarantee the reservations. Prior to use, any employee -individual wishing to use a City -issued credit card, must read and adhere to the City's Credit Card Policy (Administrative Policy- O3.14). Per Administrative Policy n03.14: Credit cards may never be used to circumvent established competitive purchasing procedures, or dollar limits established by the City's Municipal Code, City Ordinances or Purchasing Division procedures. Credit cards shall only be used to pay for "PRC" authorized travel and training expenses. Individuals may not use City credit cards for personal expenses even if the intent is to reimburse the City later. See Administrative Policy 03.14 for complete rules and details. Summary Page g of 9 126 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY This Policy cannot cover every issue, exception or contingency that may arise in obtaining reimbursement for travel and training expenses incurred in the performance of official duties, and in the use of City credit cards. Individuals are expected to exercise good judgment and show proper regard for economy when traveling in conjunction with official City business. Any expense for which an individual requests reimbursement should directly and manifestly relate to the conduct of City business and, in the event of an audit, should leave no doubt that such expenditure was pre -approved by the Purchasing Review Committee, and is in fact reasonable and necessary in the conduct of City business. Accordingly, the basic standard that should always prevail is to use common sense and good judgment in the use and stewardship of City resources. This Policy shall supersede all previously -adopted policies and procedures pertaining to reimbursement for travel and training expenses and to the use of City credit cards, including !f^tr do Nos:Administrative Policies 03.03, 03.04, 03.05 and 03.14 of the City Administrative Manual. This Policy satisfies the requirements of Government Code Sections 53232.2 and 53233.353232.3. Related Policy References Government Code Sections: 53232.2, 53233.353232.3. 53233.153232.4 Assembly Bill 1234 City Administrative Manual Policies 03.03, 03.04, 03.05, 03.14 Municipal Code, Chapter 2.60 Forms: Travel Expense Report: available from the Finance Department or the City's Intranet site. Credit Cardholder Use Agreement: available from the Finance Department Prior Policy Amendments September 19, 2006 October 8 2013 Page 9 of 9 127 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Reimbursement for Expenses Incurred in POLICY 4109 The Performance of Official Duties ADOPTED: September 19, 2006 AMENDED: October 8, 2013 Purpose Government Code Sections 53232.2, 53232.3, and 53232.4, enacted pursuant to AB 1234, require the governing body of a local agency to adopt a written policy addressing reimbursement for travel and training expenses incurred in the performance of official duties. The City Council deems it desirable to adopt a uniform policy applicable to City employees, board and commission members, members of -the City Council and other elected officials, governing reimbursement for such expenses. The purpose of this administrative policy is to establish uniform policies and procedures concerning expenses incurred by members of the City Council, board or commission members, and City employees while traveling or attending events on. City business. Policy A City Council member, elected official, board or commission member or City employee who is required to travel in the performance -of their duties or to attend an authorized meeting, conference or seminar which is of direct benefit to the City shall be reimbursed for reasonable expenses incurred, including transportation, meals, lodging and other incidental expenses directly related to such official City business. Expenses specifically disallowed for reimbursement include purchase of personal use items, alcoholic beverages and entertainment (including in -room movies). All requests for city -related travel must be reviewed/approved by the Purchasing Review Committee (PRC) prior to making any travel commitments or arrangements. Estimated cost information must be sent to the Finance Department/Purchasing Division. Upon approval by the PRC, travel plans may be made. PRC approval numbers must be noted on expense reports and invoices submitted for payment or reimbursement. Existing City purchasing policies and procedures must be followed when obtaining cost estimates, and making arrangements associated with travel. See Municipal Code, Chapter 2.60 regarding Purchasing polices and procedures. A. Transportation. The following modes of transportation may be allowed for the purpose of traveling on City business: 1. Air Travel. Air travel shall be authorized and reimbursed at the lowest fare class offered by the airline. Other than the lowest possible fare class may be Page 1 of 8 128 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY authorized when bona fide, business related, scheduling restrictions do not permit use of the lowest possible fare. Individuals opting for a higher fare class for their personal convenience shall be required to pay the difference between the lowest fare class and the option selected. The individual, or authorized designee, shall attempt to book air travel as to take advantage of discounts offered for purchasing flight tickets in advance of departure; i.e. 14 or 21 days, and take advantage of non-refundable ticket fares where practical. Receipts for air passage must be retained for submission with the expense report. 2. Personal Vehicle. With specific approval from the department director or the City Manager, personal cars may be used for out-of-town travel. Reimbursement shall be based on actual mileage used for the official travel. Any mileage used for personal purposes or otherwise not directly related to official City business shall be deducted from total miles traveled to arrive at the net reimbursable mileage. Reimbursement shall be at the prevailing IRS standard mileage rate. When use of a personal vehicle is authorized, individuals shall adequately account for their use of the personal vehicle on a daily basis on the Travel Expense -Report Total reimbursable transportation expense through use of a personal car shall in no case exceed the allowable expense of transportation by air when one is available to such destination. Individuals receiving compensation in lieu:of an auto allowance shall be eligible for mileage reimbursement for travel_beyond the county `limits. 1 City -owned Vehicle. Use, of City -owned vehicle shall be authorized when this mode of transportation. can be demonstrated as the most economical means available. For determining advisability of usage, individuals shall be supplied with estimated`; cost of travel via a City -owned vehicle by Public Works upon request. Use of a City -owned vehicle shall not be authorized when the estimated cost exceeds the authorized cost of air travel and associated expenses (i.e. taxis and shuttles). When use of a City -owned vehicle is authorized, individuals shall adequately account for their use of the City -owned vehicle on a daily basis in the Travel Expense Report. Individuals shall be charged at the prevailing IRS standard mileage rate for every mile of personal use of the City -owned vehicle. The cost of personal use of a City -owned vehicle shall be deducted from the total allowable travel expenses. Individuals should contact the Public Works Equipment Maintenance Supervisor immediately for direction should the City -owned vehicle become inoperable or otherwise unsafe to drive. If the Equipment Maintenance Supervisor authorizes repairs requiring an out of pocket payment, all receipts for such repairs must be retained and forwarded to Public Works for approval prior to reimbursement. Anyone that is unable to pay for the cost of emergency repairs shall notify his/her supervisor and the Public Works Department immediately to make other arrangements. Page 2 of 8 129 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY Individuals using a city -owned vehicle outside of normal business hours must be sure to have the Equipment Maintenance Supervisor's after-hours telephone number in case an emergency occurs outside of normal business hours. 4. Rail. Travel by rail may be authorized when the cost of the rail transportation and other associated expenses (i.e. buses, shuttles, taxis, hotel stays, meals, etc.) is less than or equal to the cost, including associated expenses, of air or automobile (personal or City -owned vehicle) travel. B. Lodging. 1. General provisions. Reimbursement will be made for the cost of lodging required to conduct the assigned City business. Dated receipts and meeting and travel schedules must be retained for submission with the Travel Expense Report. Lodging will be allowed for the night prior to the commencement of the meeting if the time set for the start of the meeting requires the individual to leave home prior to 6 a.m. of the day of the meeting. Lodging will be allowed for the night following the meeting if the individual could not have arrived home prior to 12:00 midnight following the meeting. Lodging in connection with separate, consecutive meetings or conferences shall be permitted if it is less costly than returning to the city for the nights between the meetings. In instances where_an individual has the option to travel by air and the individual opted to travel by car, reimbursement for lodging shall be allowed on the same basis as if the individual traveled by air:: 2. Rate of Reimbursement. Lodging reimbursement shall be based on the standard foam rate:ch arged at the headquarters hotel for the conference or the hotel most proximate to the site of the meeting: In the event the individual occupies a more expensive room _ccommodation (e.g. a suite), s/he will be reimbursed at the standard room rate. C. Meals. Allowable meals include breakfast, lunch and/or dinner meeting the criteria established below. Reimbursement for meals shall be allowable when travel on official business reasonably requires an overnight stay or when the purchase of a meal(s) is a required component of the conference, meeting or training. Reimbursement shall be on the basis of actual cost when the meal(s) is a component of the conference, meeting or training with proper documentation. All other meals will be reimbursed, up to a maximum allowance not to exceed the daily meal allowance established by the U.S. Department of General Services Administration (GSA) for breakfast, lunch and dinner for the location of the travel. For Page 3 of 8 130 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY information regarding the current GSA standard daily meal allowance rate, please contact the Finance Director. Itemized receipts from the dining establishment must be retained for submission with the expense report. Other forms of documentation or receipts that are not itemized may be accepted at the discretion of the City Manager or designee. In claiming reimbursement, time of commencement and termination of travel need to be accounted for. Reimbursement for breakfast is not allowed on the day of departure unless the trip starts prior to 7:00 a.m. Reimbursement for dinner is not allowed on the day of return unless the trip ends later than 7:00 p.m. Reimbursement is not allowed for meals purchased in lieu of -a meal(s) included in the fee for the conference, meeting or training unless approved by the City Manager or designee. D. Registration Fees. Fees charged for registration at a conference or meeting which an individual is authorized to attend are reimbursable. Receipts or_ other acceptable evidence of the amount of the fees, such as a copy of the conference_; program/invitation setting forth the fee rates, shall be retained for submission with the claim form. E. Incidental Expenses. 1. Taxi and Bus Fares. Reimbursement will be allowed for taxi, bus fare or other transportation costs when such transportation is necessary in the conduct of City business. No receipts need be provided for such expenses, except for individual charges exceeding $1000. Such expenses shall -be itemized on the Travel Expense Report. L. 2. Communications. Telephone, fax and internet charges will be reimbursed for official calls. Unofficial calls charged to the hotel bill should be identified and deducted from the total hotel bill. Individuals that have been issued a City -owned cellular phone, laptop, tablet or other communication device shall use such devices in the conduct of business whenever feasible. 3. Parking, Garage, and Toll Charges. Parking, garage, and toll expenses will be reimbursed when an automobile is used for transportation. Parking and garage charges will be reimbursed based on the lowest available rate. Valet and preferred or VIP parking/garage rates shall not be allowable unless there is no other option at or within a reasonable proximity to the travel destination. 4. Airport Parking. Expenses for parking a City or personal vehicle at the airport are reimbursable based on receipts. However, airport parking expenses shall be limited to the rates for long-term parking when travel requires parking in excess of 24 hours. When an airport shuttle is used in lieu of personal vehicle, the cost will be reimbursed as well. Page 4 of 8 131 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY 5. Tips, Gratuities, and Services Fees. Customary tips of up to 15 percent will be permitted on reimbursable items. Tips shall be itemized on the claim form. 6. Miscellaneous. All items of expense not included in any of the other categories but which nonetheless can be clearly identified as incidental to the undertaking of city business shall also be allowed reimbursement. Receipts for these items must be submitted. Examples of such expenses are duplicating expenses and the cost of publications of value to the city being distributed at conferences or meetings. F. P.O.S.T. Expenses. Expenditures in training Police Department personnel under the P.O.S.T. Program shall be authorized and reimbursed by the City in accordance with established P.O.S.T. guidelines. In case of conflict between the P.O.S.T. guidelines and this policy, the P.O.S.T. guidelines shall prevail but only in the case of expenditures properly reimbursable under the P.O.S.T. Reimbursement Program. Should the P.O.S.T. reimbursement be insufficient to cover the actual cost of meals and/or lodging, the City will pay the cost of the difference provided all other travel and meeting expense guidelines outlined in this policy are followed. G. Per Diem and Cash Advance. It is encouraged that individuals use their own money or credit cards to finance the trip and then claim reimbursement upon their return:.: If in the judgment of a department director, estimated expenses for contemplated out -of - city travel are too high to expect the individual to finance the trip and be reimbursed upon his/her return, the department director: may authorize advance payment of a per diem for meals. The amount-of:the per diem shall be equal to the GSA per diem for breakfast, lunch and dinner for each required meal based on the duration of the travel consistent with the guidelines established by this policy. Upon return the employee shall provide receipts for all meals and return any excess funds. The department director may authorize payment of a maximum of $200 to the individual for other related travel expenses. An advance in excess of $200 must have the approval of the City Manager or designee. Approval of cash advance does not constitute approval for expenditure of the amount so advanced. All actual expenditures must be justified and approved based on limits and allowances set by this policy. Procedures A. Reimbursement of Business Travel Expenses. The individual shall submit a signed Travel Expense Report to the department director after completion of travel. Such report shall show the details of official business expenses incurred and should be accompanied by supporting documents required under Page 5 of 8 132 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY this policy. The department director shall review the report for compliance with this policy and affix their signature to signify approval. The Travel Expense Report must be forwarded to the Finance Department within three (3) working days upon return. City Council members and members of boards and commission shall submit the Travel Expense Report to the City Manager for approval. B. Air. Allowance for air travel will be actual round trip via the lowest possible fare. Travel Expense Reports will be accompanied by air passage receipts when filed. C. Personal Vehicle. Individuals shall account for use of their vehicle on a daily basis through use of a Travel Expense Report, which is to be submitted when filing a claim. D. City -owned Vehicle. Authorized personal use of a City vehicle will be accounted for on a Travel Expense Report, which will be submitted when filing for reimbursement. Individuals will be charged the prevailing IRS standard mileage rate for each mile, and shall be deducted from the total allowable travel expenses. -. Emergency repair receipts must be submitted to Public Works for approval prior to reimbursement. Receipts indicating date, accompanied by meeting and travel schedules much be submitted with the Travel Expense Report when filing a claim. F. Meals All meal receipts will be submitted with the Travel Expense Report. Receipts must be detailed and itemized, showing exactly what was purchased (not just credit card receipts). G. Registration Fees. Receipts, or other acceptable evidence of the amount paid, must be submitted with the Travel Expense Report. H. Incidental Expenses. Incidental expenses (except for alcohol, entertainment, and items for personal use) shall be itemized on the Travel Expense Report, and receipts shall be provided when appropriate and possible. Page 6 of 8 133 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY I. Cash Advance. Approved requests for travel advances (submitted on a Request for Warrant Form — see Administrative Policy 03.06) shall be submitted to the Finance Department at least ten (10) working days before the start of travel. Funds will be released no earlier than three (3) working days prior to the trip departure date. The Finance Department shall deduct from the total expenses claimed, any expense item found to be inconsistent with this policy, and shall furnish the individual with an itemized list of items disallowed. Any amount due the individual shall be paid within ten (10) working days from receipt by the Finance Department of the Travel Expense Report. Alternative Proof of Payment for Training Expenses. A. Individuals periodically request alternative proof of payment methods for reimbursable training expenses, (i.e., registration/tuition fees), advanced, when receipts or cancelled checks are not available. - B. As an exception, only when receipts are impractical to obtain, the following may be used in place of receipts or cancelled checks for reimbursement purposes. 1. Course announcement specifying the amount of fees, and 2. A document issued by the training institution indicating attendance or completion of the course by the individual. Use of City -Credit Card for Travel Purposes. City staff members occasionally -attend job -related training and conferences, upon approval of the City's Purchasing Review Committee. Job -related training is often required by state mandates. In order to make airline and hotel reservations, a credit card number must be- provided to guarantee the reservations. Prior to use, any individual wishing to use a City -issued credit card, must read and adhere to the City's Credit Card Policy (Administrative Policy03.14). Per Administrative Policy 03.14: Credit cards may never be used to circumvent established competitive purchasing procedures, or dollar limits established by the City's Municipal Code, City Ordinances or Purchasing Division procedures. Credit cards shall only be used to pay for "PRC" authorized travel and training expenses. Individuals may not use City credit cards for personal expenses even if the intent is to reimburse the City later. See Administrative Policy 03.14 for complete rules and details. Page 7 of 8 134 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY Summary This Policy cannot cover every issue, exception or contingency that may arise in obtaining reimbursement for travel and training expenses incurred in the performance of official duties, and in the use of City credit cards. Individuals are expected to exercise good judgment and show proper regard for economy when traveling in conjunction with official City business. Any expense for which an individual requests reimbursement should directly and manifestly relate to the conduct of City business and, in the event of an audit, should leave no doubt that such expenditure was pre -approved by the Purchasing Review Committee, and is in fact reasonable and necessary in the conduct of City business. Accordingly, the basic standard that should always prevail is to use common sense: and good judgment in the use and stewardship of City resources. This Policy shall supersede all previously -adopted policies and procedures pertaining to reimbursement for travel and training expenses and to the use of City credit cards, including Administrative Policies 03.03, 03,04, 03.05,and 03.14 of the City Administrative Manual, This Policy satisfies the requirements of Government Code Sections 53232.2 and 53232.3. Related Policy References Government Code Sections: 53232.2, 53232.3, 53232.4 Assembly Bill 1234 City Administrative Manual Policies 03.03, 03,04, 03.05, 03.14 Municipal Code, Chapter 2.60 Forms: Travel Expense Report available from -the Finance Department or the City's Intranet site. -. Credit_ Cardholder Use Agreement: available from the Finance Department Prior Policy Amendments September 19 2006 October 8, 2013 Pa:e8cf8 135 of 241 136 of 241 137 of 241 138 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: DISPLAY OF FLAGS POLICY # 110 ADOPTED: July 14, 1987 AMENDED: December 2, 2008 Purpose To establish guidelines governing the flying of the following 15 flags: United States of America State of California City of National City Army Navy Marine Corps Air Force United States Coast Guard POW Army Retired Navy Retired Air Force Retired World War II Commemorative Korea War Veterans Vietnam Veterans Policy The City of National City observes the following protocol with respect to the display of the flags. 1) The flags will be displayed from sunrise to sunset unless properly lighted. 2) The flags will be hoisted briskly and lowered ceremoniously. 3) The flags will not be displayed on days when the weather is inclement, except when an all-weather flag is displayed. 4) The City Manager is authorized to display at all City buildings the United States flag at half-staff in accordance with the rules set forth below and at such times as the President of the United States, the Governor of the State of California, or the Mayor of the City of National City may, with the concurrence of the City Council, prescribe such action. a) Thirty days from the death of a President or former President. Page 1 of 3 139 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY b) Ten days from the day of death of a Vice -President, Chief -Justice of the United States or a Speaker of the House of Representatives. c) The day of death and on the following day for a United States Senator or Representative, the Governor of the State of California, and any elected official of the City of National City. d) On the closest working day to the date of internment for an employee of the City of National City. 5) The flags will be flown at half-staff on the following days: a) Memorial Day until 12 noon. b) Patriot Day, September 11 c) When flying the flags at half-staff, the flags will be hoisted to the peak for an instant and then lowered to the half-staff position. 6) At Kimball Bowl, the United States'State of California, and the City of National City flags will be flown-_24 hours, 7 days a week, except in the case of inclement weather. These flags shall be lighted during nighttime hours. 7) All locations will fly the United States; and the State of California flags on the holidays listed below. In addition, theKimball Bowl will fly other flags on certain holidays as listedbelow:_._. a) Inauguration Day — January 20th b) President Day 1, 3rd Monday in February c) Armed Forces Day 3rd Saturday in May (Ceremonial flags will be flown at Kimball Bowl) d); Memorial Day:- the last Monday in May (Ceremonial flags will be flown at Kimball Bowl) e) Flag Day:-:- June 14 (Ceremonial flags will be flown at Kimball Bowl) f) lndepefdence Day — July 4 (Ceremonial flags will be flown at Kimball Bowl) g) Labor Day — 1St Monday in September h) California Admission Day — September 9 i) Patriot Day — September 11 (Ceremonial flags will be flown at Kimball Bowl) j) Veterans Day — November 11 (Ceremonial flags will be flown at Kimball Bowl) k) Pearl Harbor Day — December 7 (Ceremonial flags will be flown at Kimball Bowl) 1) Other days that may be proclaimed by the President of the United States Page 2 of 3 140 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY 8) The following departments are responsible for raising and lowering the flags at the listed locations: a) Las Palmas Park — Parks and Recreation Department b) Library — Public Works Department c) Civic Center — Public Works Department d) Police Department —Public Works Department e) Fire Department (Stations #15 and # 10) — Fire Department f) Kimball Bowl — Public Works Department 9) Upon establishment, the National City Military Affairs Advisory Committee shall assume responsibility for the display of ceremonial flags at Kimball Bowl. Page 3 of 3 141 of 241 142 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: DISPLAY OF FLAGS POLICY # 110 ADOPTED: July 14, 1987 AMENDED: December 2, 2008 Purpose To establish guidelines governing the flying of the following 15 flags: United States of America State of California City of National City Army Navy Marine Corps Air Force United States Coast Guard POW Army Retired Navy Retired Air Force Retired World War II Commemorative Korea War Veterans Vietnam Veterans Policy The City of National City observes the following protocol with respect to the display of the flags. 1) The flags will be displayed from sunrise to sunset unless properly lighted. 2) The flags will be hoisted briskly and lowered ceremoniously. 3) The flags will not be displayed on days when the weather is inclement, except when an all-weather flag is displayed. 4) The City Manager is authorized to display at all City buildings the United States flag at half-staff in accordance with the rules set forth below and at such times as the President of the United States, the Governor of the State of California, or the M.'..` o fthe Co i+ fN„ al Jr mnJI . it1. +t of the City Council,a request by the City Manager and concurrence by the Mayor with notification to the City Council during the next available City Council meeting shall prescribe such actiontiTes _ibe such action Page 1 of3 Commented [TG1]: Per Arturo. not all Cit} buildings have flags, such. as Public Works. Camacho. Casa de Salud, Senior I Center, Aquatic Center, ! 143 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY a) Thirty days from the death of a President or fonner President. b) Ten days from the day of death of a Vice -President, Chief -Justice of the United States or a Speaker of the House of Representatives. c) The day of death and on the following day for a United States Senator or Representative, the Governor of the State of California, and any elected official of the City of National City. d) On the closest working day to the date of internment for an employee of the City of National City. 5) The flags will be flown at half-staff on the following days: a) a)- Peace Officers Memorial Day until 12, May 156, unless that day is also Anned Forces Day Csunrise to sunset). b) Memorial Day, last Monday in May, sunrise to noon. 14-_Q) Patriot Day, September 11, sunrise to sunset. d) e-)—Pearl Harbor Rememberance Day, December 7, sunrise to sunset e) National Firefighters Memorial Day, rotating date in October. tvpciall a Sunday (sunrise to sunset). When flying the flags at half-staff, the flags will be hoisted to the peak for an instant and then lowered to the half-staff position. 6) At Kimball Bowl, the United States, State of California, and the City of National City flags will be flown 24 hours, 7 days a week, except in the case of inclement weather. These flags shall be lighted during nighttime hours. 7) All locations will fly the United States and the State of California flags on the holidays listed below. In addition, the Kimball Bowl will fly other flags on certain holidays as listedbelow: a) Inauguration Day — January 20'b b) President Day — 3rd Monday in February c) Anned Forces Day — 3rd Saturday in May (Ceremonial flags will be flown at Kimball Bowl) d) Memorial Day — the last Monday in May (Ceremonial flags will be flown at Kimball Bowl) e) Flag Day — June 14 (Ceremonial flags will be flown at Kimball Bowl) Page 2 of 3 • — - I Formatted: Indent: Left: 0.19° { Formatted: Indent: Left: 0.44°, Hanging: 0.25' 144 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY f) Independence Day — July 4 (Ceremonial flags will be flown at Kimball Bowl) g) Labor Day — 1' Monday in September h) California Admission Day — September 9 i) Patriot Day — September 11 (Ceremonial flags will be flown at Kimball Bowl) j) Veterans Day — November 11 (Ceremonial flags will be flown at Kimball Bowl) k) Pear] Harbor Day — December 7 (Ceremonial flags will be flown at Kimball Bowl) 1) Other days that maybe proclaimed by the President of the United States 8) The following departments are responsible for raising and lowering the flags at the listed locations: a) a -)-Las Palmas Park — P-and Recreation Public Works Department b) Las Palmas Municipal Pool - Public Works Department b) Library — Public Works Department c) Civic Center —Public Works Department d) Police Department — Public Works Department e) Fire Department (Stations #4-5 31 and 1,1-1-9 34) — Fire Department f) Kimball Bowl —Public Works Department g) Kimball Recreation Center— Public Works Department 9) Upen est b l h i ty ti ry n ( L ,1 ercmonial flags at Kimball Bowl. Page 3 of 3 Formatted; Numbered + Level: 1 + Numbering Style: a, b, c, ... + Start at: 1 + Alignment: Left + Aligned at: 0.69" + Indent at: 0.94" 145 of 241 146 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: DISPLAY OF FLAGS POLICY # 110 ADOPTED: July 14,1987 AMENDED: December 2, 2008 Purpose To establish guidelines governing the flying of the following 15 flags: United States of America State of California City of National City Army Navy Marine Corps Air Force United States Coast Guard POW Army Retired Navy Retired Air Force Retired World War II Commemorative Korea War Veterans Vietnam Veterans -a* Policy The City of National City observes the following protocol with respect to the display of the flags. 1) The flags will be displayed from sunrise to sunset unless properly lighted. 2) The flags will be hoisted briskly and lowered ceremoniously. 3) The flags will not be displayed on days when the weather is inclement, except when an all-weather flag is displayed. 4) The City Manager is authorized to display at City buildings the United States flag at half-staff in accordance with the rules set forth below and at such times as the President of the United States, the Governor of the State of California, or a request by the City Manager and concurrence by the Mayor with notification to the City Council during the next available City Council meeting shall prescribe such action. Page 1 of 3 147 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY a) Thirty days from the death of a President or former President. b) Ten days from the day of death of a Vice -President, Chief -Justice of the United States or a Speaker of the House of Representatives. c) The day of death and on the following day for a United States Senator or Representative, the Governor of the State of California, and any elected official of the City of National City. d) On the closest working day to the date of internment for an employee of the City of National City. 5) The flags will be flown at half-staff on the following days: a) Peace Officers Memorial Day, May 15th, unless that day is also Armed Forces Day (sunrise to sunset). b) Memorial Day, last Monday in May, sunrise to noon. c) Patriot Day, September 11, sunrise to sunset. d) Pearl Harbor Remembrance Day, December 7, sunrise to sunset. e) National Firefighters Memorial Day, rotating date in October, typical a Sunday (sunrise to sunset). When flying the flags at half-staff, the flags will be hoisted to the peak for an instant and then lowered to the half-staff position. 6) At Kimball Bowl, the United States, State of California, and the City of National City flags will be flown 24 hours, 7 days a week, except in the case of inclement weather. These flags shall be lighted during nighttime hours. 7) All locations will fly the United States and the State of California flags on the holidays listed below. In addition, theKimball Bowl will fly other flags on certain holidays as listedbelow: a) Inauguration Day — January 20th b) President Day — 3rd Monday in February c) Armed Forces Day — 3rd Saturday in May (Ceremonial flags will be flown at Kimball Bowl) d) Memorial Day — the last Monday in May (Ceremonial flags will be flown at Kimball Bowl) e) Flag Day — June 14 (Ceremonial flags will be flown at Kimball Bowl) f) Independence Day — July 4 (Ceremonial flags will be flown at Kimball Bowl) Page 2 of 3 148 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY g) Labor Day —1st Monday in September h) California Admission Day — September 9 i) Patriot Day — September 11 (Ceremonial flags will be flown at Kimball Bowl) j) Veterans Day —November 11 (Ceremonial flags will be flown at Kimball Bowl) k) Pearl Harbor Day — December 7 (Ceremonial flags will be flown at Kimball Bowl) 1) Other days that may be proclaimed by the President of the United States 8) The following departments are responsible for raising and lowering the flags at the listed locations: a) Las Palmas Park — Public Works Department b) Las Palmas Municipal Pool - Public Works Department b) Library —Public Works Department c) Civic Center — Public Works Department d) Police Depai tinent — Public Works Department e) Fire Department (Stations # 31 and # 34) — Fire Department f) Kimball Bowl — Public Works Department g) Kimball Recreation Center — Public Works Department Page 3 of 3 149 of 241 150 of 241 151 of 241 152 of 241 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Grant Review Policy POLICY # 114 ADOPTED: February 13, 2001 AMENDED: October 8, 2013 Purpose Funds from federal, state, local and private sources are important" resources that need to be included in the City's financial plan. The following policy provides a framework for City-wide coordination of grant activities among departments, and an opportunity to determine the immediate and long term financial consequences of accepting funding. This policy shall cover all departments of City government. Poliev I. The City Manager's Office will act as a clearinghouse for all grant applications. Any City department intending to apply for funding from federal; state, local or private source shall obtain approval from the City_Manager's Office in advance of the filing of any grant application. This shall bedone`by- submitting the "Grant Application" form, which is available in the office of the City's designated Grant Coordinator. II, The City Manager's Office will review :the "Grant Application" form to ensure that proposals are coordinated with -the City's existing programs, ensure that administrative, reporting and evaluation -;requirements are adequately addressed by the requesting department, and evaluate the_ immediate and long term financial consequences of the proposal. The City Manager's Office may request additional information or presentations from requesting departments. III. After. -reviewing the department's request, the City Manager may, at his/her discretion, decide whether to approve the solicitation of outside funding. On a periodic basis, the City -_Manager,, or :designee, will inform the City Council of any decisions approving solicitations of outside funding. On a case -by -case basis, the City Manager may also choose ta-"refer individual grant funding requests to City Council for consideration. IV. In the event that the grant requires matching funds from the City, and the value of those matching funds exceeds the City Manager's signature authority, Council approval will be required at the time of (or prior to) acceptance of the grant award. V. For those proposals for outside funding which are allowed to go forward, the City Manager shall additionally determine at his/her discretion whether the grant or private funding request is best authored by City Staff or by other sources including professional outside grant writers engaged by the City Manager. If the decision is made to employ Page 1 of 2 153 of 241 TITLE: Grant Review Policy POLICY # 114 ADOPTED: February 13, 2001 AMENDED: October 8, 2013 outside grant writers, a "Letter of Authorization" will be sent from the City Manager or designee to the outside grant writer so as to begin the grant application process. The City Manager shall approve all grant applications. - VI. Upon notification by a federal, state, local government, or_private funding source of a grant award or intent to fund, the City department respon.sible'for administering the grant shall request a resolution approving the acceptance and appropriation of the funds be prepared and calendared for an upcoming City Council meeting. The request for resolution shall include documentation of the intent to- fund as'provided by the funding source. The City Council shall formally approve the acceptance of all grant and private funds. Related Policy References "Grant Application" and Grant_Pfacess Flowchart are available from the City's Grant Coordinator Prior Policy Amendments — None Page 2 of 2 154 of 241 TITLE: Grant Review Policy POLICY #114 ADOPTED: February 13, 2001 AMENDED/REVISED: Purpose Funds from federal, state, local and private sources are important resources that need to be included in the. City's financial plan. The following policy provides a framework for City-wide coordination of grant activities among departments, and an opportunity to determine the immediate and long term financial consequences of accepting funding. This policy shall cover all departments of City government. I.Policv 1=The City Manager's Office will act as a clearinghouse for all grant applications. Any City+ department intending to apply for funding from federal, state, local or private sources shall obtain approval from the City Manager's Office in advance of the filing efany grant application. This shall-be- otie�ar. State, and Local Govz.rnment Grants -or Private Funds" fo, whic aiiable in ,? office of the Ci des natcd Grant-CooFdhtator procedure -{FOrmatted: Left: 1", Right: 1" ) { Formatted: No bullets or numbering .'jFormatted: Bullets and Numbering 11,1. This shall be done by submitting the "Grant Application" form, which is available in the office.-- --- of the Cit-v's designated Grant Coordinator. The City Manager's Office will review the "Grant Application" for.. R-eques-te—z ply—€er l edera' State, and-Leeal �G o Grants e Private Funds" to ensure that proposals are coordinated with the City's existing programs, ensure that administrative; reporting and evaluation requirements are adequately addressed by the requesting department, and evaluate the immediate and long term financial consequences of the proposal. The City Manager's Office may request additional information or presentations from the requesting departments. Formatted: No bullets or numbering { Formatted: Bullets and Numbering Formatted: Font: Bold, Underline Formatted: Font: Bold Formatted: Bullets and Numbering 444 I1_After reviewing the department's request, the City Manager may, at his/her discretion, decide• whether to approve the solicitation of outside funding. On a periodic basis, the City Manageri or designee, will inform the City Council of any decisions approving solicitations of outside funding. On a case -by -case basis, the City Manager may also choose to refer an individual grant funding reques€' eg ,s t Apk 1, f r red„ al S+ a r r+__ Private Funds" to City Council for consideration. { Formatted: Bullets and Numbering lIII_For those proposals offer outside funding--wlh ghat are allowed to go forward, the City- Formatted: Bullets and Numbering Manager shall additionally determine at his/her discretion whether the grant or private funding request is best authored by City Staff or by other sources to include inel professional outside grant writers engaged by the City Manager. 1f the decision is made to employ a entside private grant writers, a "Letter of Authorization" will be sent from the it\ Page 1 of 2 155 of 241 i:f 1'.C•,1Y11LC, h0i"i16111: cis-�', ru!ICIt?:! :-il'1;�-< to the outside grant writer so as to begin the grant application process. The City Manager shall approve all grant applications. pon-netifieatian-by a federal, state, 1eaa - ^ . funding source of a grant* award or intent to fund, the Cit fcr administerriag the grant. shall � o1utipn =,�uwt u r...�„ ecep[ance and appropriation of the funds be prepared and salt dar -T 1-e roe g it3�Counei1-reeetinb. 'rho -request for resolution -shall include documentation of the into c. The City Ccunci] shall _nail a the a, ceps of all b -ant and private funds_ Related Policy References "Grant Application" and Grant Process Flowchart are available from Grant Coordinator ,Prior Policy Amendments None .1 Formatted: Indent: Left: 0.13", No bullets or numbering l Formatted: Bullets and Numbering • - - { Fonnatted: Justified, Indent: Left: 0.13" Page 2 of 2 { Formatted: Font: Bold, Underline 156 of 241 TITLE: Grant Review Policy POLICY #114 ADOPTED: February 13, 2001 AMENDED/REVISED: Purpose Funds from federal, state, local and private sources are important resources that need to be included in the City's financial plan. The following policy provides a framework for City-wide coordination of grant activities among departments, and an opportunity to determine the immediate and long term financial consequences of accepting funding. This policy shall cover all departments of City government. Policy The City Manager's Office will act as a clearinghouse for all grant applications.-- Any City department intending to apply for funding from federal, state, local or private -sources shall obtain approval from the City Manager's Office in advance of filing any grant application. Procedure I. This shall be done by submitting the "Grant Application" form, which is available in the office of the City's designated Grant Coordinator. The City Manager's Office will review the "Grant Application" form to ensure that proposals are coordinated with the City's existing programs, ensure that administrativereportina and evaluation requirements are adequately addressed by the requesting departnaent,'and evaluate the immediate and long term financial consequences of the proposal. The City Manager's Office may request additional information or presentations from the requesting department. II. After reviewing the department's request, the City Manager may, at his/her discretion, decide whether to approve the solicitation of outside funding. On a periodic basis, the City Manager or designee, will inform the City Council of any decisions approving solicitations of outside fundin4. On a case -by -case basis -the City Manager may also choose to refer an individual grant funding reqUest to City Council for consideration. III. For those proposals of outside fiuiding that are allowed to go forward, the City Manager shall additionally determine at his/her discretion whether the grant or private funding request is best authored by City Staff or by other sources to include professional outside grant writers by the City Manager. If__the decision is made to employ a private grant writer, a "Letter of Authorization" will be sent from the City Manager or designee to the outside grant writer so as to begin the grant application. process. The City Manager shall approve all grant applications. Related Policy References "Grant Application" and Grant Process Flowchart are available from Grant Coordinator Prior Policy Amendments None Page 1 of 1 157 of 241 158 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 159 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit Padres Pedal the Cause Bicycle Ride sponsored by Pedal the Cause on November 12, 2016 from 7:15 a.m. to 8:00 a.m. with no waiver of fees. (Neighborhood Services) 159 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Padres Pedal the Cause Bicycle Ride sponsored by Pedal the Cause on November 12, 2016 from 7:15 a.m. to 8:00 a.m. with no waiver of fees. PREPARED BY: IDionisia Trejo DEPARTMENT: N bor ..d Services Department PHONE: 019-336-4255 APPROVED BY: EXPLANATION: This is a request from the non-profit organization Pedal the Cause to conduct t � "''adres Pedal the Cause Bicycle Ride" through San Diego County on November 12, 2016. This will be the 4th Annual Pedal the Cause fundraising cycling event dedicated to raising money for cancer research in San Diego County. OUTBOUND — The course begins at Petco Park at 7:00 a.m. heading south towards downtown San Diego and the harbor district. This bicycle ride will enter the City of National City at approximately 7:15 a.m. on Civic Center Drive, then proceeding south on Tidelands Avenue, turning !eft onto W 32nd Street entering on the Bayshore Bikeway on which riders will use until reaching Plaza Bonita Road. Riders will then ride southbound on Plaza Bonita Road leaving National City jurisdiction. The total estimated time of this event duration while in National City is expected to be approximately 45 minutes. Applicant is requesting to cone off a section of the southbound right lane on Plaza Bonita Road to allow riders to exit the bike path onto the road. The event organizers will use the company Statewide Traffic & Safety to manage traffic control. NOTE: This is the first year this organization has requested a Temporary Use Permit to conduct the Padres Pedal the Cause event through National City_ FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. j APPROVED: ;City fee of $237.00 for processing the TUP through various City departments, and $476.00 for Engineering Total fees: $713.00 ENVIRONMENTAL REVIEW: NI/ ORDINANCE: INTRODUCTION: 1 ( FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD 1 COMMISSION RECOMMENDATION: h/P ATTACHMENTS: r^ Application for a Temporary Use Permit with recommended approvals and conditions of approval. Finance MIS 160 of 241 sitateradi " iiikkarle swe,o11441.. dt T'ypr: 0 Fair/Festival _ ❑ TUP City of National City a Neighborhood Services Department 1243 Netting' City Boulevard 9r National City, CA 91950 (619)3354334 a fax (619) 335.4217 www.nallorialuityce.gov e.grry °pedal Event Application E Event ElPeradeeltiarch ❑ Walk or Run 0 ConosrWerfarmance ❑ other ( ) Bicycle ride (non race) efeetThe Padres Pedal The Cause Event Location (Set all Asa being requested) Vadoue roads in Naticaatl City (sae attached Infarmidion p Set -Up Stalls Hate Time NA Day of week Event Starts Date Narembertz,atr78 Event Ends Date November 112.2015 Breakdown Ends Date Ti„ 7.1 yarn Day of Week Saturday Time Sam Daycrweek Saturday lime NA Day of Week Applicant (Your name) Anne Marbarger Sponscxing Organization Pedal the Cause Event Coordinator Of different from applicant) Josephine Men, CCSD Sport Event A+ialling Address 1286 University Avenue, #268, San Diego, CA 92103` Day phone! 917-355.1317 Alter Hours Phone Cell Fax Puck information phone760 642 2725 E.inaojo@cced.onm Appricard agrees to bevestigare, defend, Indemnify and hdd harmless the City, Its Miters, enrpdoyees and awls from and against any and all lose, damage, Heb1 s , claims demands, detriments, casts, charges, expense (nctrad4ig aw�yr itoxt's fags) and cams of sedan of any charmY ` character W1 eraCiiy, Ts officers, employees and agents may balk, sustain or be subjected to on account of lose or damage i s property cr Me loss of use them and badly Injury to or death of any persons (try but not limled to the employees, subcoreectors, agents and Invitees of each party hereof arising out of « In any eery connected to the occupancy, enjoyment and use of any Clly promises under eels c raerrnerttto the aederrt permitted by I. The undersigned also undenstands are the city s refund policy for application prvoessrn g and fatally use and that fees and drarges are adjusted and ars subject to change. Signature of Applicant: i9✓.% cats 986A 1 e alole 43.oe1. FCC s?Procctcis/Reportiiiy la your organization a "Tax Exempt, nonprofit" organization? Yea 17 No ❑ Are admission, entry, vendor or participantfees required? Yss [7 No ❑. NYES. please explain the purpose and provide amount (a): Participants raise funds for Pedal the Cause in return for rtdina In the event. Amount raised varies by each Individual. 100% of funds go to charitable causes. $ $3.6m Estimated Gross Receipts Including ticket, product and sponsorship sales from this agent. $ $0,5m Estimated Expenses for this event. tam $ What Is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? 2 162 of 241 Special Event Application ( Reese esnipIete the following sections with es march dotal possiblesirce fees end requirements arcs based on the initernation you prude us. D:scri io l ■ Flrstirne event ❑ Returning Evert 13 include aka map with eppCloetlon Note that this dee ription may be published in our city Public Special Events Calendar: Padres Pedal the Cause is a fundraising cycling event that takes place in San Diego each year to raise funds for cancer research at Moores Cancer Center, Salk Institute for Biological Studies, Sanford Burnham Prebys Medical Discovery institute and Rady Children's Hospital. The event raises around $2.2m anticlpered # of Pticaras: 400 = 450 a,Ildpaled # of Spedatorn: 0 7rafri Control. Security, First ,did .nd : ^r•_:si': it _'' Requesting to does sheet(s) to vehicular tattle? Yee 0 No List any a requiring closure as s rest od the aysrd (provide map): Coned t requested on Plaza Bonita Rd. Cyclists present between Farm and 7.35arn. Please refer to attached map. Date and one of atr+eat doeu 6am Date and time of street reapenir 8.45a m ® Other t leh). Requesting to p "no parking" notices? Yea ❑ No 2 El Requested 'No parking" on cep steeds andfar paw iota gist s ea taipmrog lots) (prri{de map) Q Omer (explain) 163 of 241 Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and internal Security: Not required . Have you hired Professional Security to handle security arrangements for this event? Yes 0 No ® if YES, name and address of Security Organization Security Director (Name): Phone: if using the services of e prefessionel security -firm AND the event will pour Ort City property, please .pMiiide rimy Of as insert/nee certificate. atte of at least $1 Million deflate occourancOl$2 Mon dollars aggregate, a wad evidencing additional lid endorsee naming the City - of National Orty, Its officers, employees, and agents as additional tnsurods. Evidence of insumnoe rat' :be ptovitied by the vendor or ims b over is the Cars -Risk Manager for raarew and apt ptor to the Went, Fs this a night event? Yes ❑ No 0 if YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ® No ® First aid/CPR certified? Yea No ❑ 1 First aid station to be staffed by professional company. Si- Company AMR - see attached medical plan Accessibility Please'describe yourAccessibtTity Plan for access at your event by individuals with disabilities: Event will be open to cyclists with disabilities. 4 164 of 241 Elerii•nts of your 'Event Setting up a stage? Yes ❑ No MI ❑ Rewarding Clty's PA system u Requesting City Stage: if yea. which dze? ❑ Dimensions (13)28} ❑ Dimensions (20)28} ❑ Applcart providtng own stage - (Dimensions) Setting up tables and chairs? ❑ Furnished by Applicant or Contractor # a tables ® No fables being set up # of chairs II No hairs dig set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables MI No Wales bei g set up # of chains ® to chains being set Contractor Name,{- T r Contractor Contact Information Mingo eliyilkate Pion Wisher Salting up other equipment? ❑ SWUM, Equipment *Plain) ❑ Other (explain) Not setting up any equipment fisted above at event Having amplified aourRd and/or nude? Yana ❑ No I:1 ❑ PA System for announcements ❑ CD player or DJ music ❑ Lhre Mum ► ❑ $mati 4-5 piece Ova band ► ❑ Large 8+ piece} lave band ❑ Other ex in) if using, be music or a DJ. O. Contractor Name Address My/Slate Phone Number Using lighting equlpmeni at your event? Yes ❑ No MI ❑ Bringing fh awn fighting eget ❑ Using profiessibnai Ong my > Company Name City,Stte Phone Number 165 of 241 Using electrical power? Yes 0 No8 ❑ Using on -site electricity ❑ For sound and/or lighting ❑ Bringing 1n generator(s) 0 For sound and/or lighting ❑ For Food and/or refrigeration ❑ For food and/or refrigetsrtlon PL.E E.No#E Yetr may be required torepply for a -temporary health permit iffood or beverages - are sold of gib maw during yq>v r epecial event. Also see `Permits and Compliance' on page 8 In the Special Event Guide, for additional Information cut:obtaining is ternpora y health -permit, plc contact the County of San Diego Environmental Health at (819) 338.2363. Having food and non-alcoholic beverages at your event? Yes 0 Note ❑ Vendors preparing food on -site ► # P. Business License # if yes, please describe how food will be served and/or prepared: ❑ Vendors bringing pre -packaged food ► # I. Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (Le., bottled water, can soda. etc.) ► # ❑ Vendors selling food # I. Business License #(s) ❑ Vendors selling merchandise # I. Business License #(s) ❑ Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # s Business License #(s) ► Explain services ❑ Vendors passing out information .only (no business license needed) # I. Explain type(s) of information II Ho selling or informational vendors at event Having children activities? Yes 0 No® PLEASE NQTE In the !vent Inflatable jumps a* provided at the event, The Clty of Natioiai City requires tommercial /labially Insurance With grails of at least $1 Million dollars per oocurrenCe/$2 !Wigton dollen; aggregate. In addition, the City of National Cliy moat be named es an Additional Insured . pursuant to a separate endorsement, which shall be provided bythe vendor or its Insurer to the Cityrs Risk Manager., along eAth the Cerilfic ate of-insurance,for approvoal prior to the event. The application should be flied but at least one week prior to the event. There lea fee to process the permit application. For questions or tb obtain a copy of the'Facilityy Use Application', please contact the EngineeringIPublic Works Department at (619) 336-4589. ❑ Inflatable bouncer house # 0 Rock climbing wail Height ❑ Inflatable bouncer slide # 0 Arts & crafts (Le., craft making, face painting, etc.) ❑ Other 6 166 of 241 Having tlreworios or aerial display, Yes 0 No RI Q Vendor name and floanse # Dimensions Duration Number of shells Max. sire PLEASE NGTE.: in the event frevrcrics oranofiher aerial display 'spiraled for your event, The City of Nabooel City requires aommerdel flatt>lflty insumncewith links of at -bast $2 Millon dollars per accurr ence/ $4 MM1on drams -aggregate, to addition, the CPI of Na tonal City must trued as an Addelorral Insured pus ant to a sepe►rettaidorir snt,w lch'O it be prodded by the vender or fte insurer to the aty's Risk Manager, akrrgwfth the Cert ficete of lnetserice. for approval prior b the • event. Depending on the size apdtor nabtme of the flreviorks display, the City reserves the right to reqiiest higher liability limns. Thtrvendor front aieo-obtain a fireworks permitfrom ere Nation Oily Flr� Department smiths coatis $502.00 Anenglng for media coverage? YeeM No D ® Yes, but media will not requite special set-up 0 Yes, media will require special sett -up. Describe Evert Sicrnago PLEASE MOTE: for city spOtsoredor cO onaored events, Penner" publictzlrg the event nnay be . pieced an the eidsitng poles oh the 180 block and 31O tblac k of National City Boulevard. The' roars must be made borthe Ctyta Corti; Please ve to theCifyys Special Event 3tridebookend Fes • Sdredufe for additional Infurtrr oti. • Are you planning to have sigma at,your event? Yee ® No 0 see Yes; we ►vE post triage 4 _ Dimensions attach l slgnage plan ❑ Yes, having Inflatable signage #. Ir. (complete Inlable 131gnage Request form) ❑ Yes, we wit have tanners # 0 What will signs/banners say? © How wUl signs/banners be anchored or mounded? Waste Mar,-, jt nierf Pi,EASE.NO1E: One Mist for eery. 250 peapil is required, unless the applicant cat ahawihet there are ggifigkealeciffies In _the inrrtredtate area avaiabie to the public during the event. Are you Waiving ft3 nravide portable rea rooms et the event? Yes El No P1 if yes, please Identity the foilawing:'s ► Total number of portable toieits: ► Total number o€ADA ecaess(ble portable toilets: 0 Contracting with portable toilet vendor. a. Company Fhona Load -in Day & Time b Load -out Day & Time Pertablatolicbto•be. . b Tara 167 of 241 Set -quip. Breakdown; Cl an -up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) Ft No, set-up will occur on the event day Requesting vehlde access onto the turf? ❑ Yes, requesting access onto turf tor set-up and breekdovm (complete attached Vehicle Access Request form) No, vehicles will load/unload from nearby street or parking lot. ❑ City to install Ittt,,ar fence ❑ Applicant to install fitter fence 111 N/A Breaking down set-up the day after he event? ❑ Yes, breakdown will be the day after the event. IP # of breakdown day(s) ❑ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ❑ Using volunteer clean-up crew during and after event. ❑ Using professional leaning company during and after event. RJliscellar1caus Please list anything Important about your event not already asked on this application: Please refer to attached information pack for information on the event and routes. Please make a copy of this application for your records. We do not provide copies. 168 of 241 eirposaisduateso Special Events Pre -Event Storm Wolter Compliance Checklist 1, Special Event Information Name of spedal Evern: Padres Pedal the Cause gent Address: Various roads in National City yea s of idtend : 400 Event tiose{coordator: Pedal the Cause Mona Number: 760642 2725 11. Storm Water Best Management Practices (BMPs) Review YES NO NJA WIE enough trarh cans provided far the event? Provide number of trash bins: N . A WM enough, reeveang bins provided fbrthe event? I Provide nudrd ie r of recycle bins:, • N • A WAL lid: portable toilets two tecoxdxy containment two? (momptWa far ADA oornp@bnt partnbie tells Do ail storm drains have screens to teniporart y protect ash and deb* from errterlrr ? i► i . A Are spill death" lilts readily available et designated spots? N A * A Past -Eve t Storm Water Coepliesee Cbeekne:t will be completed by City Staff. 169 of 241 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, Its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit The insurance oornpany issuing the Insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company, If not, then the insurance policy, to the issuance of the permit for the event. The Certificate Holder must reflect City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: l t eY$ce Person in Chan of Activity: ' Orme f'nr-Arrre xer Address:' 512 irA -de L N Ire+. t ` .74 507 Telephone: _ rt k r) t1. t-iDatets} of Use: o, - 12 ze HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agr+ae(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public props or the activity taken under the permit by the permittee or its agents, empl • or oont Signature of Applicant Official Title: C kei--6'Lee Date: 7/2441 Fer lima* Certificate of Insurance Approved Date 10 170 of 241 PRflRIS PEUQ[ ,„ AUTHORIZATION OF AGENT 1, the owner as the Permit Applicant or legal representative for the Permit Applicant identified below, hereby authorize my agent, listed below and its authorized employees, to act on my behalf and apply for such City of San Diego, County of San Diego or other such permits that are deemed necessary for the Padres Pedal the Cause event to take place in November- 2016_ Permit AnpNcant lnfnrmaNnn• Name: Pedal The Cause Street Address: 512 Via de ]a Valle, Suite 302 City, State, Zip Code: Solana Beach, CA 92075 Phone Number 314-62439 Print Name: Anne Mar»rger Signature: Title: ref Operating Date: une 15, 2016 Agent odn.,nmu,m Firm Name: CCSD Sport Event Authorized Employe Josephine Alien, Robert Panzere, Katie Roehrich Street Address: 1286 University Avenue, #268 City, State, Zip Code: San Diego, CA 92103 Phone Number: 917 355 1317 Print Name: Josephine Allen Signature of Agent: 11 Date: June 15, 2016 171 of 241 Rib O'd TOM P. QV, 2101.210E MOM TM ChM aSS DIESO WO GOWN R /Mt SONOINSTAVO =TO 1210 Qai►T'it '* 1O 69105 RECEIVED MAY 012014 •TAXPA Y CFt otolf4CATE NMI. REVENUE SERVICE ST. t.OUIS, MISSOURI 513 21133 P.433 DOWAIMONEW OW UM TEM= lays Zdentifieetion runner: yams 17053043464 23 COOCOOtotC Pam' NS. LSI Contact TalephOe* Melee/ 129-1100 AccOUWWW Period Radielp Dsaeibe= 31 Public Charity y a► u : i`iiecb} {3) M t/ Parm $.0O Requirad; Tee Ue*iVe late of t C JwW 14 2012 tributiCa Ctibility: Teo no =0 3I20$ Dear sp6Xioanti we are jOlsesed to Wows you that Won ravioli of Your e►ppid.caZioo for tax =asp ,status w have e you are exempt truest Vedanta income tax = der section Sti (0i t3) of the Taterue3 Revenue code. Cout_rib ticros to you era deductihle wider won 3?0 eZ the Cede. Worn are also glnalifie d te receive tax deductible bequests, devisee., tre, atsre or grifta under :die& aci5, 3140 or 9reega1 tthe code. ns y x tins/ abCultl i it: your this letter tumid bap �t rqueids. arganisatioans exempt tamer scion soitol (3) of the co4e arc turtles elaaciZied *Wier�, We date:raised that you ars amity der the Cod saeoa(ei� the hooding of lees; Biome see enclosed publication d3,-34c iaruss chide for ao td3(1) Palle Oberieipag, for sone helpful #nEr ei l about your reepc saibi3 hies as es eiXegept aelreiettillitittees. 1e1a$%r.s Publication, 4223-PC $OO'd 6t9Y 319 tT8 sivicarely4 a pore attempt Ox9nnisatices Letter 93'? �ri7'sht a nra SW& - SRI sOrVi �1oZ-i4-�J.YN 12 172 of 241 Padres Pedal the Cause 2016 Cy -ding Event City Permits Information Pack spoirrEWNT 173 of 241 About Pedal The Cause • Padres Pedal the Cause is a 501(c03 Non Profit that raises money to support cancer research at: • Moores Cancer Center at UC San Diego Health • The Salk Institute for Biological Studies • Sanford Burnham Prebys Medical Discovery Institute • Rady Children's Hospital -San Diego • The Padres Pedal the Cause cycling event takes places annually and is in its 4th year in San Diego • Riders obey the rules of the road during the event. This is not a race event. • 501(c}3 Tax ID number: 46-0552414 • More information can be found at: http://sand ego.pedalthecause.org • Approximately $2.2 m will be raised for cancer research in San Diego • CCSD Sport Event is the authorized agent for Padres Pedal the Cause for all items relating to routes, permits and traffic control 174 of 241 Event Summary catin4.4rwriva.v.trytatromp • November 12 & 13, 2016 • Approximately 400 cyclists on day 1 and 1,300 cyclists on day 2 • Start and finish location is Petco Park, both days. Padres are the major partner for the event • Wave starts (7 minutes apart) will begin to split up riders from the start of the event I Appraximate start time is 7.0Oam both days • Event is a rules of the road event, not a race • Except for start of ride traffic control within City of San Diego there are no road closures or traffic control required in other Cities • Riders will be instructed to obey rules of the road, ride in bike lanes / shoulders where applicable, stop at stop signs and traffic lights and give way to traffic where road rules require it 175 of 241 Route Summaries PRDRES pEllat �l iiilt . ; ��CJFi1E'fi�7: Fib Day 1 . 100 miles o 87 miles r✓Kxrr aee,nw..pe-.g-e r 100 mile route: c =:TazI1W i 0 i7 V ..1 ems. t 'kb") 1 I. _ ts;Ai IF et' A . h ..% 87 mile route: •' • f -• c . . 4 e .' .,,;�, . iy�„ d •L : .. s, https://ridewitiv s.com/routes/15556417 htt�sridewithgps.comJroutes/15556417 177 of 241 Da . 79 miles . 61 miles ■ 37 miles a 23 mils • 10 miles -- ---- - ----------- 4t.o4. •_s-x- . ..:-..c=a,a;rr. adorprph* - -�r rr+r•c�*a*tasi+". _:=-� 79 mile route https:/Jridewithgps.comf route/1559 24J Escortm yeti L. 37 mile route https:/jridewIthRoS.com/rov /1489961 61 mile route https://rid ithgps.com/routes/1559191 178 of 241 Day 2 79 miles; 61 miles 37 miles , 23 miles 10 miles 23 mille route httREPridewithamcomiroutgs/15592292 No* it;iivvd Noel Air Station (Ftlsey Field) sr 10 mile route https:iiridewitheps.comiroutesi151Q3219 ,4,411 r rtvg• ) ./.. i Aei w rouPP:r:;,, i • .tev-Jev tie. -, kik A • 11 jr. • - 1 Atom Mop 40o, C i ; ' 3 m I if O. L. . 4 !. 411 ,t 4 — .erpco 179 of 241 Route Through City of National City PIWHES fi;W1RLD 1NrP Route Through City of National City 1,44LIW#& Cilia Roads used within city of National City LEFT onto E Harbor Dr RIGHT onto Civic Center Dr CONTINUE onto Tidelands Ave LEFT onto W 32nd St STRAIGHT (before LEFT' bend) to enter Bayshore Bikeway Follow Bayshore Bikeway - keep river to your RIGHT. RIGHT onto Plaza Bonita, Rai (use road - NOT bike large) Il Ie 2.9 4.9 5.0 6.2 6.4 Rider Times • Riders are expected to be in the City of National City between 7.15am and Bam on Saturday November 12, 2016 Harbor Drive ▪ There will be San Diego police traffic control along Harbor Drive to safely escort riders out of San Diego City. • Traffic control escort will end at the turn onto Civic Center Drive / Tidelands Ave From this point riders will be folnowing the rules of the road and obey all stop signs, traffic lights etc. Bayshore Bikeway • We would like to explore temporarily closing the Bayshore Bikeway but in the event this is not possible volunteers will be positioned at the start and finish and at key locations along the Bayshore bikeway to warn other users of the event taking place ▪ Riders will be instructed to keep to the right '1 at all times on the bike path and ride single file 181 of 241 Bayshore Bikeway Exit & Bonita Rd, Time Frame: 7:03 AM 7:31 AM Staff: (3) Volunteer 0 (1) CHP / certified traffic flagger Slgnage: (1) Straight Ahead (1) Right Turn (1) Caution Cycling Event Ahead _: Rider route Coned lane (#1 lane only) Notes: • CHP / certified flagger keeping local traffic out of coned lane. • Vclunteera keep riders on route and make sure they turn into coned lane, not bike path • Full traffic control plans are being drawn up by Statewide Traffic & Safety, who will manage traffic control and coned lanes on the day • TOME STAFFING — ROUTE TEAM 4 Padres Pedal The Cause 2016 Medical Personnel Plan Medical Personnel Provided By 1. AMR 8808 Balboa Avenue, San Diego, California 92123 . (858) 492 3500 2. Padres Pedal the Cause Medical Stab Locations of Medical Teams November 12, 2016 • Petco Park. Stationary team. Gam to l0pm • o BMTx1 o MDx1 o .RNx1 Rest Stop 1. Stationary team Sam -- 9.15amn. Moves to rest stop 4 alter all riders through. o EMTx1 ' o RNx1 • Rest Stop 2. Stationary tin 9am -11am. Becomes roving team after all riders through. o EMTx1 o RNx1 • Rest Stop 3. Stationary team 9am-11.30am. Becomes roving team after all riders through. a EMTx1 o RN x 1 • Rest Stop 4. Stationary team. loam-130pm. Becomes roving team after all riders through. o EMTx1 cs x x • Raving medical team t - from half of route. lam - 5pm a EMT x2 • Roving medical team 2 - raid / fear half of route. lam - 5pm o EMT x 2 . November 13, 2016 • Petco Park. Stationary team. 6am to 10pm o EMTx1 o MDx1 o RN x 1 • Rest Stop 1. Stationary team 7.30am - 9am. Moves to rest stop 4 after all riders through. 183 of 241 Padres Pedal The Cause 2016 Medical Personnel Plan o EMTx1 o RN x 1 • Rest Stop 2. Stationary team Sam - 9.30am. Becomes roving team after all riders through. o EMTx1 o RNx1 • Rest Stop 3. Stationary team 8.30am- 10.30am. Becomes roving team after all riders through. o EMTx1 o RNx1 = Rest Stop 4. Stationary team 9.15am -11.45 am. Becomes roving team after all riders through. o EMTx1 o RNx1 • Rest Stop 5. Stationary team 10am - 1pm. .o EMTx1 . o RNx1 Rest Stop 6 (Family Ride), Stationary team 7.30am - Bam. Moves to Rest Stop 5 after all riders through. o EMTx1 o RN x 1 Roving medical team 1- 62 mile route o EMT x2 • Roving medical team 2 - 27 J 38 mile route o EMTx2 Medical Incident Procedure All riders will have a central telephone number to call with any incidents. This is a direct line to the event control center at Petco Park Minor incidents on the route; will be called in to control center at Petco Park Communications Manager will dispatch a medical team to deal with the incident, Medical team will assess if further medical treatment is necessary. Minor incidents at reported at. rest stops; will be dealt with by the stationary team there. Riders who continue to ride after a minor incident / illness will be monitored at future rest stops by the medical team. Serious incidents on the route; involving concussion or serious injuries, will be assessed at the scene by riders, who will call 911 if necessary. All riders will be issued with the attached event emergency procedures. 24 184 of 241 Emergency Procedure Pease carry this with you Event Emergency Number: I ] Medical beams will be stationed at each rest stop during Padres Pedal the Cause to deal with minor Injury and illnesses only. In the event that a motet serious medical incident arises please follow the procedures below. 1. Stay With the Injured cyclist. Designate a person to remain wllh the injured cyclist at all times. If there Is any concem.of a neck or head trauma the injured cydists should be stablized and not moved until medical assistance arrives. 2. Warn and direct traffic. Designate someone to redirect traffic, if necessary, to avoid the incident scene. 3. Cali 94-1 . if the Injury is beyond basic first aid designate someone to dial 9-1-1 • • Identity yourttetf and your exact location State the nature of the Injury, . (headinecdr, fracture, Toss of consclousness, heat illness. etc.) and the number of injured persons Instruct the emergency vehicle exactly where and how to reach the activity area (refer to route gulde/diredlons to heha wfrth location): 1j major intersecting streets 2) street addresses 3) landmarks • Stay on the telephone line until the dispatcher disconnects • Return to the Injury scene to provide further assiatanoe, if needed 4. Call the event emergency number above. After 9-1-1 (or if not calling 9-1-1 ) call event control an the emergency number above. They wit wid establish and dispatch the closest vehicle end the event medical team to rise with emergency vehicles. b. When the emergency Ater/ices arrive. Mk for the fold w ng information: • Which hospital win they be taking the injured person to? .6. DO NOT cell Injured parson's family members. This vini be done by'the Evert Director once they have e--stabilshed the seriousness of the tuntion. f you are bivalved in an Incident In en area where you do vast have calf coverage, you will need to take the *snowing actions: • Have others check their cell phones, different providers may have coverage in the area. • Designate a cyclist to reach the nearest lend tine to make an emergency cell. • Rag down e passing vehicle end ask them to reach a land Jlne. • Remember the last loan you sciw a support van or how far you are from a rest stop, that may be your closest contact Smertphonei may be able to give you a GPS location even in a low cell cover area. If you have. a gamin cyciing c ter with mapping check that far your location. Remember to carry on your person ▪ A copy of your health insurance card or the Information written on a card Information on your allergies and medications 185 of 241 Route Signage Signs will be placed as shown below at each turn marked on cue sheets. In some areas (e.g. where cyclists are on the same road for more than 3 miles or at complex intersections) there may be additional signs placed to indicate cyclists should continue straight on the route. Subject to permission, signs will be placed on street furniture such as poles or sign posts. Care is always taken not to obstruct or obscure any existing signs. Signs will be placed on Friday November 11, 2016 and Saturday November 12, 2016 for the following days routes. Signs will be removed after the last rider each day. PEDAL ham. Signs: *Size: 24n X ° PEDAL Tie. 26 186 of 241 DATEDADDINTYYD 05/24i16 THIS CERTIFICATE IS ISSUED A8 A MATTER OF INFORMATION ONLY AND CONFERS NO Rom UPON THE CERTIFICATE WILDER. THIS CERTIFICATE DOES MOT AFFIRMATNELY OR NEGATIVELY , EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES FLOW. THIS CERTFICATE OF INSURANCE DOES NCIT CONSTITUTE A CONTRACT BETWEEN TIE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CoITW{CATE HOLDER. IMPORTANT: If the certificate holder Is an ADDmONAL INSURED, the podcy,Aeej must be endorsed. If SUBROGATION IS WAIVED, subject to the Herne end conditions Af the pollw, alrt irl ply May require an EINIONSEITNIa. A statement an this cerdlice a does not center rights to the cer Acute holder In Neu of such endorsemert(s). *x CEPMF!CATE OF LIABILITY INSURANCE mecum EiportUndenvrtters.com Inc. A Division of Sport and Special Event Insernnce /Agency USA P.O.Box 1131 _ Lake Ptectd NY 12948 "WEED WB PINrae n Nonsissmani Inc Pedal The Caves San Diego 512 Vs de is Vac Suite 382 Solouse Bed CA, 92D COVERAGES em-aao: 938 3 DAIL InInigspnrtundenwnters. 86.467-67TO eiligliet ENe11RM1es1 APF9ACI G COVERAeE IN9eaRe1A, Nevi EF InsuranceCompany' INSURER DI INSURER D 1Neumen i s MUM CERTTW SATE NUMBER: A-YS-SU-18-05.08.24667.26 REVISION MIMBEIth THIS IS TO CERTIFY THA1 THE POLICIES OF IN uRANOE LISTER BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. MO WITHsIRANDINQ ANY REAUREMENT. TERM OR CONDITION OF ANY CONTRACT OR CY1HER DOCUMENT WITH REsPEOT to WHk i THE CBRTFICATE MAY BE SUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY 71-EE POLICIES DESCRE D HEREIN IS SUBJECT TO ALL THE TEAMS, EA:Lust:lMS AND cONOrl70NS OF SUCH MUMS. LIk/TB SHOWN MAY HAAVE BEEN WOWED BY PAD CLAIMS_ OMR Lilt TYPE Cr WeJPAN E N PCLCYIVUMB1 IA= I tutees MIR& LAeUTY aJaM A X X Y X COSOSERCAL DERMAL LABIUM INCLUDES ATHLETO PAR77aAPANTS GEINL ACAlliEGLATE Leerr APPLIES P1:FI: X POLCY f Loc ADYMOBLEL1461AY IN in re 11 R ANY AUTO ALL ONNED AUTCa SCHEDULED AUT00 HIRED AUTOS NON+ONRED AUTOS 199572044/2 05t2 016 05I2 2018 11/13F2016 11/13/201 B EACH OCCURREME ERRE ©A5MGE (My rreAae) i 1,000,000 s300,000 RED EXPpmye>nrpmo) PERSONALS ADVal& IRY e EXCLUO® s 1.000,000 OENE eALMMIREGATE PR0DUars- Comm:4P Aso COASSINEDEINGLE LWr Me sr:ell:Duo BOOLY INJURY iPatyi•.o } $3,000,000 s lioOO,0on i F 1,000,OOD $ BODLY t11URY (Perm:Derq PROPERTY DAMAGE 1 a 6 UMBRELLA.UAB EXCESSIJAS X DEDUCTS/LE RETENTION S OCCUR CLAWS MACE DCIDDRIRMISINIDEN APERNPUDEREDADITY ANYFRCFRETCRONRIMISECUME IftsibryirINS gym Dasal$Hmdr ePBC4AL PROVISONR Wow OTHER 1996720402 05126/2016 11 /13,2016 EACH 0C0URRE cE e e0 AEc i.EGATE a 1,000,000 s YIN D NIA TO YrL STE I Eft EL.EACHACCT E1 i Et owns.-eABoat/ME e DE9CRIPTKR4 OP OPARATIONSILOCAT10119Iv ei ta{ns ll ACORD 141. AdielEamal Remote 11404dI1L, If moniape:0Ism dri i) Liability Policy Deeduatible: $0.00 per each bodily ir►juur °rpm perry damage claim. ISO Occurreroa farm CG 00 0401 13 and company's specific looms RS: Cycling Coverage r b ertk � ads or omiealLegal Liablity rethat � signs a walverhalesae. The celibate Folder Is named as Additional insured Wtv respect on next ans td the Named Insured end only wish respect Res the Opo atIone aft the insured during ie coverage Period. earrdnuCERTIFICATE HOLDER EL Da5EASE - POLICY MIT City of National City- Mit M na ement Dept 1243 imaionci City Shod Ns0e ail City, DA, 919MO ACORD 25 (2006l09j CANCELI ATION MOULD ANY OP TIE: A0040 DDSCRj POLDIRO last CARCIS,410 eEPORE THE EXPIRATNON OsTETHEREof.NOncEvitu_ NEDELNEREO INACCORDANCElM1NT1NFPOLICTealDlflwalDNO. AUTHORIZED REPRENMT*TWB but DI Perna i1988- 2009 ACORD CORPORATION. Ail rlghle reserved. The ACORD name and logo are registered marks et ACORD 187 of 241 AGENCY CUSTOMER RI: A-YS$EU-1 4Wd667-26 LOC $• ADDITIONAL REMARKS SCHEDULE Page 1 of AGENCY �N.Inderwriters.cam Inc.Tire NAMED DEWED SEE Pmgam Mama:ma t ha Pedal Cause San Diego 512 Via de la Vale Suite 802 Solana Beach, CA, 92076 PCLICY MtABER 19957204.02 CARRIER wuc CODE 23641 New Hampshire Insurance Company EMMA DATE 05261201 B ADDITIONAL REMARKS THIS ADDITIDHAL REMARKS FORM IS A SCHEDULE TO *CORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate oI Liabill v Insurance Policy Bound and Effective al' 05126201810A6:00 PM EST The oerllficaie holder was added EFFECTIVE as at O824116 ACCIPkt 101 t200I1 31i el 2o0$ ACOIRD CORPORATION-ASCORPORATION-AS #Ig Ito teemed,. The ACORD name and logo are ragleterad marks of AC.ORD 28 188 of 241 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND C OND111ONS SPONSORING ORGANIZATION: Pedal the Cause EVENT: Padres Pedal the Cause DATE OF EVENT: November 121 2016 TIME OF EVENT: 7:15am to B:OOam APPROVA DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY YES ix ] NO [ ] YES[x] NO[ ] YES [ ] NO [x] YES [ x ] NO [ ] YES[x] NO[ ] YES Ix I NO [ ] YES[x] NO[ ] SEE tNDmONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [x ] SEE CONDf11ONS ( x ] CONDITIONS OF APPRQVAL: DEVELOPMENT SERVICES ENGINEERING The lane shift will not be a problem, as long as the proper signage is provided. Engineering will review the traffic control plans once submitted. Attached Is the standard cover sheet for an traffic control plan applications. Fee for plan review is $476. FINANCE Pedal the Cause will need to apply for a business license. They are non-profit and therefore will not need to pay. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability Insurance, with the City and Its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager POLICE The mice department does not have any stipulations for thls event. We will provide extra patrol in the area. 189 of 241 RISK MANAGER (619) 3364370 • A valid copy of the Certificate of Insurance • The insurance policy has a oombined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $3,Q00,000.00 (THREE MILLION DOLLARS) in aggregate that would cover the date and location of the event. • The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company Is a California admitted company. • The applicant has properly executed the hold harmless and indemnification agreement.' • The Certificate Holder reflects: City of National City Risk Management Department 1243 National City Boulevard National City, CA. 91950 Name, address and contact information for the broker that provided this Insurance policy. In order to fully meet the City Insurance requirements it will be necessary for the applicant to provide a separate additional insured endorsement wherein It notes as the additional insured as The City of National City, its officials, agents and employees" FIRE (619) 336-4550 No fees for this event Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. Emergency services access shall be given to all emergency apparatus upon approach 2) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 3) First Aid will be provided by organization 4) Fees can only be waived by City Council 30 190 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 191 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Sweetest Ride Custom Car & Bike Show hosted by Sweetwater Harley Davidson on October 22, 2016 from 10 a.m. to 3 p.m. at 3201 Hoover Avenue with no waiver of fees. (Neighborhood Services) 191 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: [Temporary Use Permit -Sweetest Ride Custom Car & Bike Show hosted by Sweetwater Harley Davidson on October 22, 2016 from 10 a.m. to 3 p.m. at 3201 Hoover Avenue with no waiver of fees. i PREPARED BY: [Dionisia Trejo PHONE: [(619) 336-4251 EXPLANATION: DEPARTMENT: N APPROVED BY od Services Department This is a request from Sweetwater Harley Davidson to conduct the Sweetest Ride Custom Car & Bike Show on October 22, 2016 from 10 a.m. to 3 p.m. at 3201 Hoover Avenue. This event will consist vehicle and motorcycle displays, food vendors, live entertainment and other vendor booths. There will be a registration fee to participate in this event as a vendor or vehicle display, however all proceeds will benefit the "Loving You Through It" a non- profit breast cancer awareness organization. Security will be provide by J. Casper & Associates and the applicant will also provide their own stage and audio equipment for this event. The applicant is also requesting to close a small section of Hoover Avenue at W. 33'd Street to the public street area just located in front of the business of 3201 Hoover Avenue from 9:00 a.m. to 4 p.m. NOTE: On September 27, 2011 City Council approved a similar event also sponsored by Sweetwater Harley Davidson. FINANCIAL STATEMENT: ACCOUNT NO. [City fee of $237.00 for processing the T UP through the various City departments, plus $339.40 for Public Works, and $476.00 for Engineering. Total fees: $1,052.40 ENVIRONMENTAL REVIEW: NIA APPROVED: Finance APPROVED: MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: [P►pprove the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees. BOARD I COMMISSION RECOMMENDATION: [NA 1 ATTACHMENTS: [Application for a Temporary Use Permit with recommended approvals and conditions of approval. 1 Q2 of 241 "ya 1 '` , gm 14 2016 09:45am P002/007 IS your organization a 'lax l xe-M K, nonprofit" organization? Are admission; entry, vendor or partic ipant:feet required? _yt6 A, NO YES.:. NO .: If.YES, please•explairi the purnse and'prciviiie ount(s): t71.0D $•Estimated Gross Receipts including pow; product and sponsorship sales from this event. Estimated Expenses for,this event...:: $ A n G lut is the projected. amaunt.of navenae that the'NOnprofit Or+ganizattofi will receive as a result of this•event? r. , Please provide a DETAtLED DESQ TI 14 of..Our event. Include•details regarding am components of your event such as the Lite di Vehit ; ariihials; rides or any other pertinent Information•ataout the event, . • , . . YES _ NQ If the event tnvotves•the- .sale of -cars, will the°cars:come exclusively #ram - National Cit_y_car. -dealers? if., No, list any.additIonal dealers involved in the. sale: . 2 194 of 241 Sep 14 2016 09:46am P003/007 YES KNO 'Does the event involve theixt kaie, of eicohoild beverags? . X. _YES LNG VV1II tenikar sexvides. he :sotd itthe. eVeria..IfYes,. Osage describe:, Ala Will . . . . hib)4 lialjte0 k4tit! *r:L6.1... • it/. YES IND Does the event -involve route of any kind along streets, sidewalks or highways?- .1f YES, attach detailed Map of your proposed route indicate the dinktion oftravei;•and provide a written nerratiVelo:expWn your route. X YES .NO. Does the event iriValvea fixed venue site?. If YES, attach a _detailed site map showing all Street iinpactedby the:Oen!. • • ‘• • • X. YES NO Does the event involve the use of tents orcanopies? If YES; Number:of tent/canopies • /0 . --Sizes ID itii) NoTe.:- A separate Fire Department permit is required for tentsor canopies. • - . 1. YES NO Wil the event involve the use of the.Crity stage, or PA system? In addition to the roUte.map riquirad, above; Meese attach.a diagram stowing the oVeraltlayout and Set-up Iddationsfor the f011awing -•• • . > Alcoholic and Norialcaholic Concession and/or -Beer Garden areas, > Food Cdntession artdior.Food Preparation areas qi Please describe how f ad Will be seried et the -event: kit JO ( (2 If you intend to cook food in the event area please -specify the method: GAS - _ELECTRIC -" CRAFt064'. , OTHER (Specify) - • • • - • - • • )- Portable and/or PermanentToJ Facilities_ - • • • Number of portable toilets: •-(1 for every 2gi people is reqUited, unless the applicant cen shim that th arafacilitiet in'the iMmediatia•area available tothe public. during theevent). • Tables and Phairs > - Fencing, barriers and/or barricades -- • - - • . > Generator locations and/or sourda of electricitY > Canopies or tent lacitiona (indlude tent/canopy dimensions) > Booths,- exhibits, dliplays or enclosures : - - ›• Scaffolding, bleachers, platforma, stages; grandstands or related Structures > Vehicles and/or trailers 1--• 1 - • - - • - : ' . > Other related event cornPOnehts• nottovereclaboVe > Trash•containes and dumpsters - - : (Note; YOtiust properly diSpose ofWeste and garbage throughout the term of your event and immediately upoil oondlue.ion of the everit-ft area niust be returned -to a clean ;condition) - . , Number af trash cans; Trash containers with lids: • Describe yOurplan for clean-up and •rerh_oval.of.iivaste and.garbage during and after the -event: 3 195 of 241 • r Sep 14 2016 09.4781 P004/001 Pease describe your procedumsfor•both.Crowd;Controaar}d,internaiSecaity: :. sou' Main YES • NO Have you hired,any professional Soourity.O ganizetion to handle.secuniy arrangements for this event? IfYE_S,,please.lisi:. • Security.. C ganiial on: :3:. •eb4. "4 • dle.: /li _YES Securty Organization Address: • • Security:Director (Nari* Phone; O Is this -a night event? If.YES, please state how the eventer* surrounding.area • will be illuminated to ensure safety of the •psr'tic nts and spec taco s:• Please indicate what eirangorient •you• hay, . made for_pfovidngFirst'Aid-Staffing and Equ ment. at 11,4r . AM:. toutitr..- Please describe your Amessibility Plan for access WI- Air 041_, 10.12 Orr . ithu Sirvic iet yo tt event by individuals. ities:. • Please. provide. a detailed, description of your, PARKING•plan: Please describe your plan for DISJ B.ED PARKING: 4 196 of 241 Sep 14 2016 09:48am PO05/001 Please desscribe •your Plans to notify alf resida its,.businessos and:chutohes impacted try the • event ) /1 hu.dmik94 NOTE: Neighborhood residents must; be notified 72hours-ln advance when events are •. scheduled in'e City perks: ` . . . • ,.YES ,• NO Are there any musical entertainment features related to your event? If YES, • please state the: umber. of atErges,'tieniber:o?.bands arrtdtype of music. • Number of Stages: . ! Number cf Bands:. • Tye of Music: • AXES _NO ' Wil! sound. ampWicication be used? If YES,please aee indicts: • Start time: /D+) pm finish *Time. J, 6 0 • arn', :% YES — NO iMIPsound check• s_be,00nduited priotto the.eve nt? 'if YES,•pbeese indicate: Start { pm Finish Time . .arnipm Please describe the sound equipment that u 9t be used for your event: _YES ,kNO Fireworks,. rockets, or o her.pyritechnics?: If YES,. please describe:. . YES 4NO -Arty, signs;• banners, decorations, spacial fighting?. •{fYES, Please •descr e:• Revised 08110106 5 197 of 241 Sep 14 2016 09:49am P006/007 C� :of , a !Anal City. . i PIX PRoPERtY.USE, N] 4LD IRILES:S-AND IND MIIFICA flON A 1 EMENT :`:• Persons requesting use of City faalities or personnel are required to provide a mirtriurn of tf,00O,011O .combined single iinia=jnsurance for -bodily. injury: and property damage: whichciticludet the:. City its officials, agents • and . employees named as additional:4nsured and to -sign #he -I -told Harrnless Agreement. Certificate of insurance inust.be.attache'd to this.perrnit. . Organizatlon-- Person: In.Charge .of Activlity: Address CAI/ • l dlf. Telephone 044 int-447 7 Date(s) of.:.Use:.° /O'a2a+ stio HOLD. HARMLESS .ACRE tiENT As a condition of the issuance of atemporary.. use permit tc conduct its activities• on public or.private property, the.; undersigned:hereby agree(s)-to.-defend, indemnify and hoid`harmless'.the:City of National :City. andthe:Parking Authority and its officers;:'employees `and,agertts'from andagaiinstt any and all claims, demands; :costs, losses, liability or, for any personal: injury, death or property damage, or.botti, or any -litigation. and other iiabil`rxy', including attorney' fees and the costs of litigation, arising... out of or.:related to the. use .of public property -or the activity taker un' -r.the,permit.oy fhe,.perrr tlee.or.its agents,,emptoyees Of . CO Official Tate 'or Office Use,r ruj' Certificate ofInsurance Approved .Date. 198 of 241 C A L E voob trc4N. 0 0 cr v X 47 ------ W(' Cte+OQ ---- 'voclu gc.,tkP loord••••••••S' coiw r-j Mt-4 1.0 act ICttb1 log# ►te 111 4- • • (0. Ib D :60 SLOE VI dGS 199 of 241 • OCTOBER 22ND 2016 IOAM TO 3PAI OF rai in' TA TED, / orVER DYP1. C.6.750 rcost uniitior kirllikiat, afiew tPtirrtJ •• •,, Join SweetwaterllFand Ricols on 3r4 Ihe Salon iar iireast Cancer benejit with proceeds donatta to i'Loting YOU Through it' a noniprolit organization that protides oncolog beauty selivites to carer patients onflergoing ichonotheraps, 1:,1? r,9 L It 'Iret )J930 (1)f;.7-40.; ityrie,,itrerfiraidi'llavidv;:;`;i.!, 200 of 241 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEII3PORARY USE PERMIT RECOM1iENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Sweetwater Harley Davidson EVENT: Sweetest Ride Custom Car & Bike Show DATE OF EVENT: October 22, 2016 TIME OF EVENT: 10:00 a.m. to 3:00 p.m. APPROVALS, DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE COMMUNITY SERVICES POLICE CITY ATTORNEY YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES[x] NO[ ] YES [ x ] NO [ ] YES [ ] NO [ x ] YES [x] NO [ ] YES [ x ] NO [ ] SEE CONDmONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDDTONS [ x ] CONDITIONS OF APPROVAL:. RISK MANAGER (619) 336-4370 • Provide a valid copy of the Certificate of Liability Insurance wherein the City of National City, its officials, agents, employees and volunteers are named as an additional insured by way of a separate endorsement. • The insurance policy must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event. • The insurance company issuing the insurance policy has an A.M. Bests Guide Rating of A: Vfl and that the insurance company is a California admitted company. • The Certificate Holder reflects: City of National City do Risk Manager 1243 National City Boulevard National City, CA. 91950-4397 • Name, address and contact information for the broker providing this insurance policy was provkied. 201 of 241 DEVELOPMENT SERVICES (619) 336-4318 PLANNING Speakers andlor lights shall face west and not towards residential properties. ENGINEERING A traffic control plan will be required for any closure, street restrictions or detours to be conducted. For events where the public street is used as a venue, there may be trash and debris discarded in the street, it Is the responsibility of the event holder to place BMPs at the nearest downstream storm drain inlets to prevent this material from entering the inlets. The traffic control plan shall be submitted with fees in the amount of $476,00 PUBLIC WORKS STREET DIVISION 1. (8 ea.) "NO PARKING" signs @ $0.45 ea, = $3.60 2. (8 ea.) Barricades a $0.35 ea. = $2.80 3. (1) Truck for 6 hours @ $12.07 hr. = $72.42 4. (1) Public Works staff a $32.57 for 2 hours = $65.14 5. (1) Public Works staff @ $48.86 for 4 hours OT = $195.44 Total = $339.40 FINANCE All vendors will need a National City Business License. Food Truck will need a Health Permit and must also apply for business license, CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. POLICE A security company is listed as being used. The police will provide "extra patrol." 202 of 241 FIRE (619) 336-4550 No Inspection Required Stipulations required by the Fire Department for this event are as follow;: 1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 2) Access to Sweetwater Harley Davidson to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 3) Fire Department access into and through the event areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not Tess than 14 feet 4) Fire Hydrants shall not be blocked or obstructed 5) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 6) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 7) Provide a 2A:10BC fire extinguisher at stage. Extinguisher to be mounted in a visible location between 342 to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 8) If cooking booths are used, booths to have one 2A:IIOBC on site. If grease or oil is used for cooking, a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached., Please see attached example. 9) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Please see Fire Department for 203 of 241 11 direction. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents' shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0-400 sf- $0 401 — 500 sf - $250.00 501 — 600 sf $300.00 601 — 700 sf - $400.00 0 —200 sf - 201 — (+) sf - $200.00 $400.00. 10) Fire Department access into and through the booth areas are to be maintained at a]I times, 11) If any changes are made to this event a fire safety inspection may be required to be conducted by the Fire Department prior to operations of the entire event. Fee for after hour/weekend inspection shall be $200.00 dollars for the first two hours. A fee of $100.00 dollars shall be charged for every hour (or part) after the first two hours. 12) Site map indicating access points, booth layout and parking areas is included. if you have any questions please feel free to contact me. 204 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 205 The following page(s) contain the backup material for Agenda Item: Staff seeks City Council direction on the relocation of the City sponsored Christmas on Brick Row event to Kimball Park and a synthetic ice skating rink for an additional cost of $5,000. (Community Services) 205 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Staff seeks City Council direction on the relocation of the City sponsored Christmas on Brick Row event to Kimball Park and a synthetic ice skating rink for an additional cost of $5,000. (Community Services) PREPARED BY: Audrey Denham PHONE: 619-336-4243i EXPLANATION: See attached staff report. DEPARTMENT: Community rvices APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. NIA APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff seeks City Council direction on the following options: 1. Relocate Christmas on Brick Row to Kimball Park. 2. Sponsor a synthetic ice skating rink for an additional cost of $5,000 Based on City Council direction staff will return with a request for a Temporary Use Permit and funding as appropriate and consistent with stated direction. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 206 of 241 CALIFORNIA vc;tirIO NI\L CI IV o mo INCORPORATED City Council Staff Report October 18, 2016 ITEM Staff Report: Staff seeks City Council direction on the relocation of the City sponsored Christmas on Brick Row event to Kimball Park and a synthetic ice skating rink for an additional cost of $5,000. BACKGROUND In 2007, the City hosted the first annual Christmas Tree Lighting Ceremony in front of the Martin Luther King Jr. Community Center. It was a small affair with a Christmas tree, refreshments and holiday carolers. The following year, the event was relocated to Brick Row and included the Christmas Tree Lighting Ceremony, performances, vendors, and a children's snow play area. Over the years the event has had many adaptations, but one thing remained the same, it brought the community together during the holidays. After relocating the event in 2008, attendance averaged 200 to 500 attendees each year. Last year was the most successful event with approximately 2,000 attendees. The increase in attendance can be attributed to the enhanced children's activities and vendors, the addition of the ice skating rink and performances by local community groups, and increased marketing efforts. It was evident the event was outgrowing the Brick Row location. DISCUSSION Relocation of Event For the 2016 Christmas event, staff proposes relocating the event to Kimball Park. The main community event will be a one evening event and would include the City stage for community performances, a tree lighting ceremony, Santa photos, children's activities, ice skating, local community vendors, food vendors, a food court area with tables and chairs, and a marketplace with holiday wares for sale. The relocation allows staff to accommodate the increased number of attendees, while allowing room for continued growth. Attendees will experience improved parking options, enhanced seating for community performances, reduced lines at vendor booths, and overall decreased congestion throughout the event. Furthermore, the Kimball Park restrooms would be used in addition to the portable restrooms, decreasing wait times without increasing the event budget. The new location also provides an opportunity to showcase recent park improvements. 207 of 241 Page 2 Staff Report — Relocation of Christmas on Brick Row to Kimball Park and synthetic ice skating rink for an additional cost of $5,000. October 18, 2016 Skating Rink Last year the City and the National City Chamber of Commerce (Chamber) partnered to expand the event by including a synthetic ice skating rink. The Chamber obtained sponsors to support the synthetic ice skating rink for two days. After discussion with the Chamber, City staff and the Chamber agreed to partner again in an effort to enhance the event. However, due to the popularity of ice skating, City and Chamber staff seek to increase the size of the synthetic ice skating rink and offer the activity for four days. This will reduce wait times, increase the amount of time participants have to ice skate, and give residents more opportunities to participate in this unique activity. The Chamber would take the lead on coordinating the synthetic ice skating rink, which includes logistics, staffing, and sponsorships. Staff asks City Council to consider sponsoring a synthetic ice skating rink this year. The cost of the proposed skating rink is $20,000; staff seeks City Council sponsorship at $5,000. The Chamber has committed to securing the additional funding through additional sponsorships. Therefore, the synthetic ice skating rink is contingent on the Chamber's ability to raise the additional funds. Although the goal is to offer the ice skating activity for four days the actual dates may be less dependent on the Chamber's fundraising efforts. The ice skating rink will enhance the event and be a huge draw for National City residents. RECOMMENDATION Staff seeks City Council direction on the following options: 1. Relocate Christmas on Brick Row to Kimball Park. 2. Sponsor a synthetic ice skating rink for an additional cost of $5,000. Based on City Council direction staff will return with a request for a Temporary Use Permit and funding as appropriate and consistent with stated direction. FISCAL IMPACT Funding for all other costs associated with this annual event is included in the City Council approved 2017 General Fund budget. 208 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 209 The following page(s) contain the backup material for Agenda Item: Staff report seeking direction on amendments to Title 10 of the National City Municipal Code and to City of National City Council Policy 803 pertaining to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third pa 209 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Staff report seeking direction on amendments to Title 10 of the National City Municipal Code and to City of National City Council Policy 803 pertaining to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third parties. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached staff report. DEPARTMENT: Human Res es APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Direct staff to return to City Council with proposed amendments Title 10 of National City Municipal Code and City of National City Council Policy 803 allowing for the governance of the sale and use of alcoholic beverages in city -owned facilities, through approved and executed operating agreements, for all facilities controlled and operated by a third party BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Staff Report 210 of 241 CALIFORNIA NA l°NAL C rIT 5CORPORATED City Council Staff Report October 18, 2016 ITEM Staff Report: Seeking direction on amendments to Title 10 of the National City Municipal Code and to City of National City Council Policy 803 pertaining to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third parties. BACKGROUND Generally, the Municipal Code prohibits alcohol in City parks, but allows alcohol in facilities with a temporary use permit. More specifically, the City of National City Municipal Code, Title 10, Chapter 10.30 — Regulation of Alcoholic Beverages in Public Venues and Places states, "It is unlawful for any person in any city park or in any adjacent city -owned public place to consume any alcoholic beverage or to possess an open alcoholic beverage container." (Section 10.30.030). Section 10.30.040 carves out an exception, allowing for the sale or use of alcoholic beverages in such facilities "in conjunction with an application for a temporary use permit pursuant to Chapter 15.60". These provisions were adopted in 2001. Under the provisions of City Council Policy 803 — Facility Use Guidelines for the Use of Community Centers, the use of alcohol is prohibited in National City Community Centers. The purpose of this report is to seek Council input and direction on modifying the above provisions to allow alcohol when city -owned facilities are controlled and operated by third parties. DISCUSSION The City of National City is the owner of numerous facilities, most of which are controlled and operated by City staff, including, but are not limited to, City Hall, the Martin Luther King Community Center, the El Toyon and Camacho Recreation Centers and the Senior Center. Such facilities are generally open to the general public and are not intended for the exclusive use of any organized group, though such exclusive use may be granted on a temporary basis for special events through the Temporary Use Permit process. Other city -owned facilities are controlled and operated by third parties through various forms of operating agreements. While such facilities 211 of 241 Page 2 Staff Report — Staff reporting seeking direction on amendments to Title 10 of National City Municipal Code and City of National City Council Policy 803 as both pertain to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third parties. October 18, 2018 may be open to the public, the conditions of access are controlled by the operators. The city - owned facilities currently controlled and operated by third parties include: • 200 East 12th Street (known as "The Former National City Library Building") • The Aquatic Center • The Boys and Girls Club • Kimball House • The National City Depot • Las Palmas Pool • Stein Farm As may be permitted through the respective operating agreements, these facilities, from time to time may host special events (i.e. fundraising events, donor/volunteer recognition, showcases, etc.). When held in privately owned facilities, holders of these types of events often provide refreshments, including alcoholic beverages. In addition, there has been a practice in some City - owned facilities for the operator to serve alcoholic beverages as part of certain special evening events. As currently written, Title 10 of the City of National City Municipal Code does not allow for the sale or consumption of alcohol at the Boys and Girls Club, the Former Library Building or Las Palmas Pool without a Temporary Use Permit because the facilities are located within city parklands. At the time this provision was adopted (2001), the Former Library and Las Palmas Pool were operated by the City, and the Boys and Girls Club building was not considered a City owned facility. Council Policy 803 prohibits the sale and consumption of alcohol at community centers, including the Aquatic Center and Las Palmas Pool, without exception. The authority of third parties to operate and control city -owned facilities is granted through written operating agreements or leases. Such agreements address the terms and conditions of operation. The ability to sale and consume alcohol (or not) is consistent with and appropriate to include with other terms and conditions enumerated in the written operating agreements or leases. As such, staff seeks the ability to negotiate the ability of third party operators to sell, serve, and/or consume alcohol in city -owned facilities based on such factors as the intended use of the facility and the purpose of the sale and consumption, allowing for the sale and/or consumption when it is determined to be appropriate. For example, to include wine as a portion of the cost of attending a dinner may be acceptable whereas the sale of alcohol as a part of the facility's "store" (should one exist) would likely not be acceptable; providing free alcoholic beverages for consumption at an open -house event may be acceptable whereas providing free alcoholic beverages to staff or patrons as a routine part of daily operations would likely not be acceptable. In all cases, the operators would be required to adhere to all existing Federal, State and local laws governing the sale and consumption of alcohol, including all regulations imposed by State of California Department of Alcoholic Beverage Control (ABC), with all agreements, including any provisions related to alcohol, approved by the City Council. Allowing for the ability to negotiate the sale and consumption of alcohol as a part of the operating agreement or lease is not intended to imply that such use will be allowable in all cases or in all third party controlled and operated facilities. 212 of 241 Page 3 Staff Report — Staff reporting seeking direction on amendments to Title 10 of National City Municipal Code and City of National City Council Policy 803 as both pertain to the sale and use of alcoholic beverages in city -owned facilities operated and controlled by third parties. October 18, 2018 RECOMMENDATION Direct staff to return to City Council with proposed amendments Title 10 of National City Municipal Code and City of National City Council Policy 803 allowing for the governance of the sale and use of alcoholic beverages in city -owned facilities, through approved and executed operating agreements, for all facilities controlled and operated by a third party FISCAL IMPACT There is no fiscal impact associated with this item. 213 of 241 CC/CDC-HA Agenda 10/18/2016 — Page 214 The following page(s) contain the backup material for Agenda Item: Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program. (Finance) 214 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 18, 2016 AGENDA ITEM NO. ITEM TITLE: Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4265 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: `-7,1424,4 Z2 FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: ( Q Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution, authorizing the City Manager to negotiate agreements regarding for -hire vehicle program administration with the San Diego Metropolitan Transit System and San Diego County Sheriff's Department and authorizing staff to prepare the necessary amendment to the National City Municipal Code. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1. December 10, 2013 Staff Report of City Attorney and Director of Administrative Services 2. May 21, 1991 Council Agenda Statement of Chief of Police 3. NCMC Chapter 6.04 Sections (260 and 310) — Business Tax License 4. NCMC Chapter 11.70 — Regulation and Licensing of Transportation Services 215 of 241 + CALIFORNIA NATIONAL CITY ALAV INCORPORATED City Council Staff Report October 18, 2016 ITEM Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program. PURPOSE The purpose of this report is to seek the City Council's direction regarding the licensing and regulation of taxicabs and other for -hire paratransit vehicles (collectively referred to as "for -hire vehicles" through the remainder of this staff report) operating within National City, including authorizing negotiation of the transfer of the administration of the for -hire vehicle program to the San Diego Metropolitan Transit System, negotiation of an agreement with the San Diego County Sheriff's Department to perform checks to ensure operators seeking MTS permits hold National City business licenses, and preparation of amendments and/or repeals of the relevant sections of the National City Municipal Code. At the December 10, 2013 City Council meeting, the City Attorney and Director of Administrative Services delivered a staff report regarding the status of the for -hire vehicle program and the City's options with respect to the future administration of the program. A copy of the report is included with this agenda item for your reference, and information from said report pertinent to this discussion and subsequent recommendations is referenced in this report. BACKGROUND Prior to July 1991, the licensing and regulation of for -hire vehicles operating within National City was performed by the National City Police Department. From July 1991 through December 2004, the Metropolitan Transit Development Board ("MTDB") licensed and regulated the operation of for -hire vehicles in the City, pursuant to an agreement between the City and MTDB. In January 2005, the responsibility was returned to the City. The City Council elected not to extend the term of its agreement with MTDB, by approval of Resolution 2004-233 on December 21, 2004, in part, due to MTDB's limitation on the number of taxicab operation permits it could issue in National City. On the same date, via Resolution 2004-232, the City Council authorized the issuance of permits to allow the three companies permitted to operate sixty-five taxis within the City of National City under the expiring agreement with MTDB to continue to operate the same numbers of taxis upon submission of permit applications and payment of annual permit 216 of 241 Page 2 Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program October 18, 2016 fees. Shortly thereafter (date unknown), the City Council authorized a total of twenty additional permits for two companies, increasing the number of permits available to eighty-five (for five companies), although the total issued peaked at seventy-five. In anticipation of the termination of the MTDB agreement, the City Council adopted Ordinance No. 2004-2256, enacting Municipal Code Chapter 11.70 providing for the licensing and regulation of transportation services within the City. On that same date, the Council approved Resolution 2004-230, approving the implementation of regulations for paratransit vehicles. Since the City resumed administration of the for -hire vehicle program, permitting has been performed by the National City Department of Finance. Field enforcement of for -hire vehicle regulations falls to the National City Police and Neighborhood Services Departments. In 2005, MTDB, San Diego Transit, and the San Diego Trolley consolidated into one entity, the Metropolitan Transit System ("MTS"). On November 10, 2014, the City Council of the City of San Diego voted to eliminate the limit on the number of taxicab operating permits available from MTS. DISCUSSION Service As discussed above, the City of National City currently has self-administered its for -hire vehicle program since January 2005. While the City Council of the City of National City has approved a "soft" limit of eighty-five taxicab permits, the number of permits issued peaked at seventy-nine in 2006 and has declined to six today. MTS administers the for -hire vehicle programs of seven cities in San Diego County — San Diego, El Cajon, Imperial Beach, La Mesa, Lemon Grove, Poway, and Santee. Presently, approximately one thousand two hundred taxis are operated under MTS authority, all of which may conduct business in any city with an MTS agreement. (These totals do not include vehicles authorized to operate at the San Diego International Airport, which separately issues permits for taxicab operation on airport premises, or those permitted by the San Diego County Sheriff's Department for the unincorporated areas of the County, although there likely is "overlap," i.e., vehicles operating with permits from more than one issuer.) Regulations & Enforcement The National City Municipal Code ("the NCMC") requires for -hire vehicles to meet stringent standards for vehicular safety, signage or markings, fees, internal and external aesthetics, and driver appearance. However, at current staffing levels, it is operationally burdensome for City staff to conduct inspections to ensure such vehicles operating in National City are in conformance with those standards. MTS's for -hire vehicle regulations are similar to those of National City, and MTS's resources allow it to carry out administration and enforcement 217 of 241 Page 3 Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program October 18, 2016 functions more efficiently than the City of National City and the seven cities for which it currently performs them. Revenue Permitting Section 11.70.030 of the National City Municipal Code, requires that a permit be obtained from the City and renewed annually for each for -hire vehicle operated. The City receives a fee of one hundred dollars for each permit renewal, which currently results in annual revenue (from the currently permitted taxis) of six hundred dollars. Other, higher fees and charges apply to first- time permit applicants and to presently authorized operators applying for additional vehicle permits, but no application has been received from a new operator or from an operator requesting an additional permit(s) since August 2006. Notwithstanding the amounts currently or potentially collected, permit revenues are offset by the for -hire vehicle program's expenses, in accordance with the provision of the California Constitution (Ca1.Const. Art. 13C, § 1) prohibiting a charge imposed by a local government from exceeding the reasonable administrative and regulatory costs of the associated program. Hence, there may be, and is, no net financial benefit to the City from these revenues. Business Tax Licensing In addition to requiring a permit, the NCMC dictates that a National City business tax license be acquired for each taxi operating within the City (NCMC §§ 6.04.260[A] and 6.04.310[A]). The tax applicable to taxicab operators is sixty-five dollars (per vehicle) per year, resulting in annual revenue of three hundred ninety dollars from the six presently permitted cabs. (The aforementioned constitutional restriction does not apply to taxes.) The business tax obligation of for -hire vehicle operators is not predicated upon whether vehicle permits are issued by the City; therefore, this revenue would remain receivable if administration of the for -hire vehicle program were transferred to MTS. Under an agreement with a city for which MTS administers the for -hire vehicle program, the San Diego County Sheriff's Department will perform checks to ensure operators seeking MTS permits hold business licenses from that city. Cost The cost to the City of the for -hire vehicle program as presently administered is negligible and, as noted above, is offset by permit fees and charges collected. There would be no cost associated with an agreement with MTS to administer the program nor with an agreement with the San Diego County Sheriff's Department to perform business tax license checks. 218 of 241 Page 4 Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program October 18, 2016 CONCLUSION As noted above, the City lacks the resources to adequately inspect taxicabs, operators, and drivers or to otherwise effectively enforce its for -hire vehicle regulations. Entering into an agreement with MTS authorizing it to regulate for -hire vehicles operating within National City limits would ensure more effective performance of these functions. In addition, six taxis operate within the City today, while one thousand two hundred operate under MTS authority in seven other cities in southwestern San Diego County. Therefore, if National City is added to the cities in which MTS-permitted taxis may operate, substantially more cabs would be able to conduct business in the City and service likely would improve. Finally, should the City Council decide in favor of MTS regulation, the negative financial impact on the City, if any, would be insignificant, given for -hire vehicle permit fee revenue and the administrative expenses of the program balance "wash" and business tax revenue is nominal. However, since it is likely more taxicab operators would conduct business within National City and business tax revenue would remain receivable, revenue could increase, depending upon operator compliance. Entering an agreement with the San Diego County Sheriff's Department to perform business license checks would increase the likelihood of compliance and overall revenue at no additional cost to the City. RECOMMENDATIONS Staff recommends the City Council direct staff to: • negotiate an agreement with the San Diego Metropolitan Transit System to license and regulate for -hire vehicles operating in the City of National City; • negotiate an agreement with the San Diego County Sheriff's Department to perform National City business tax license checks of operators applying for San Diego Metropolitan Transit System for -hire vehicle permits; and • prepare amendment(s) and/or repeal(s) of the National City Municipal Code section(s) applicable to for -hire vehicle businesses, as necessary. FISCAL IMPACT At this time, it is not possible to determine the net impact of approval of the above recommendations, as it would be dependent upon the number of taxicab operators choosing to conduct business within National City and their compliance with the City's business tax license requirement. However, the potential negative impact would be three hundred ninety dollars, the current annual business tax revenue received from taxi operators, which would be lost if operators do not comply with the City's business tax license requirement. NEXT STEPS If the above recommendations are approved, staff will contact MTS and the San Diego County Sheriff's Department to begin negotiation of the terms of the necessary agreements. Concurrently, staff will undertake the preparation of the necessary amendments and/or repeals of NCMC sections applicable to for -hire vehicles. 219 of 241 Page 5 Staff report seeking City Council direction regarding administration of the City of National City's taxicab and other for -hire paratransit vehicle program October 18, 2016 ATTACHMENTS Attachment 1 — December 10, 2013 Staff Report of City Attorney and Director of Administrative Services Attachment 2 — May 21, 1991 Staff Report of Chief of Police Attachment 3 — NCMC Chapter 6.04 Sections (260 and 310) — Business Tax License Attachment 4 — NCMC Chapter 11.70 — Regulation and Licensing of Transportation Services 220 of 241 -0— CALIFORNIA NATIONAL eif INCORPORATED CITY OF NATIONAL CITY MEMORANDUM DATE: December 10, 2013 TO: Honorable Mayor and City Council FROM: Claudia Silva, City Attorney Stacey Stevenson, Director of Administrative Services SUBJECT: Report on the Administration of Taxicabs and Other For -Hire Paratransit Vehicles Purpose The purpose of this report is to provide the City Council of the City of National City with an update on the status of the City's taxicab and paratransit program. The report concludes with options for the City Council related to the future administration of the program. Background / Chronology Prior to 1992, the licensing and regulation of taxicabs in the City of National City was performed by the Police Department. In July, 1991 the City of National City entered into an agreement with the Metropolitan Transit Development Board (MTDB) authorizing MTDB to regulate taxicabs and other for -hire paratransit vehicles within City limits. Under MTDB's administration, there were three permitted operators in National City: Yellow Cab, Red Cab and USA Cab, holding a total of 65 taxicab licenses (also known as medallions). Under the terms of the agreement, MTDB regulated the number of medallions, collected annual permitting fees and conducted annual vehicle inspections. On December 21, 2004, the City Council took formal action, via Resolution 2004-233, electing not to extend the term of the agreement authorizing MTDB to regulate taxicabs and other for - hire paratransit vehicles within National City. In anticipation of terminating its agreement with MTDB, on December 7, 2004, the City Council of the City of National City adopted Ordinance No. 2004-2256, enacting Municipal Code Chapter 11.70 providing for the licensing and regulation of transportation services within the 221 of 241 Page 2 Report on the Administration of Taxicabs and Other For -Hire Paratransit Vehicles December 10, 2013 City by the adoption of a uniform transit system. On that same date, the City Council approved Resolution 2004-230, approving the implementation of regulations for paratransit vehicles. In January, 2005, the City of National City assumed responsibility for licensing and regulating taxicabs and other paratransit vehicles operating within the City. Administration of the established permitting process is performed by the Finance Department. Field enforcement of taxicab and para-transit regulations fall to the Police Department and Neighborhood Services. In 2005, MTDB, San Diego Transit, and the San Diego Trolley consolidated into one entity, the Metropolitan Transit System (MTS). Discussion As previously noted, in 2004, when MTDB was responsible for administering the taxicab program for the City of National City, there were three operators (permits) holding a total of 65 medallions. The three operators were Yellow Cab, Red Cab and USA Cab. Subsequent to assuming taxicab administration "in-house" in 2005, the City Council increased the number of operators (permits) to five, holding 85 medallions, adding West Coast Cab and RV Cab. Overtime, the number of operators and medallions has declined. Today, there are two operators (permits), Red Cab and USA Cab holding 17 medallions. There is currently no limitation on the number of permits or medallions available for issuance in the City of National City. Should the City Council desire staff to seek to issue additional permits and/or medallions, it is recommended that consideration of such limitations be first considered. In addition, consideration may also be given to the following: • As prescribed by code, taxicabs and other for -hire paratransit vehicles are required to maintain stringent standards related to vehicular safety, signage or markings, fees, internal and external aesthetics, and driver appearance. At current staffing levels, it is operationally burdensome for staff to conduct inspections for the purpose of determining if such vehicles operating in National City are properly permitted and in conformance with the noted regulations. • The insurance requirements for taxicabs and other for -hire paratransit operators have not been adjusted since adoption in 2004. A review by Risk Management has determined that the current levels are inadequate, recommending increased policy limits. Options Based on the above discussion, the City Council has various options. While there is no action item before the City Council at this time, the City Council could provide staff further direction. Some of the options are: • Accept and file the report. 222 of 241 Page 3 Report on the Administration of Taxicabs and Other For -Hire Paratransit Vehicles December 10, 2013 • Explore returning taxicab and other for -hire paratransit vehicles to the Metropolitan Transit System. • Explore a process for the issuance of additional permits and medallion. • Establish permit and medallion limits. • Consider an increase to the insurance policy limits. Absent direction from the City, staff will continue to administer the program at the current mber of operators (permits) and medallions, and the same insurance policy limits. strative Services 223 of 241 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 21, 1991 AGENDA ITEM NO. 3 % TIFFS Four year agreement between the City of National City and Metropolitan Tr sit Development Board (MTDB) allowing the MTDB to regulate prat" °ahicles operating in the city of National City r10 St. Knee PREPARED BY EXPLANATI Chief of Police DEPARTMENT Police The Police Department is currently responsible for the issuance of paratransit vehicle permits (taxi cabs, sightseeing vehicles, etc.). The MTDB is willing to assume this rosponsibility at no cost to the City. Advantages of contracting with the MTDB for this service include: 1) Reduce potential City liability; 2) Scheduled inspection of vehicles by trained mechanics; 3) Proactive enforcement of rules and regulations pertaining to rates, operation of vehicles, proper permits and so forth by well trained MTDB employees; and 4) An administrative appeals procedure for those found in violation of the law. Environmental Review Finn ci tater:0, No financial impact. X N/A Account No. f STAFF RECOMMENDATION Authorize City Manager to approve contract. a4ARD/COMMISSION RECOMMENDATION ATTACHMEM Posts Okrei nn No._ 91- 9 4 1. Contract 2. San Diego Metropolitan Transit Development Board Ordinance No. 11 A.200 (Rev. 4/8o) 224 of 241 6.04.260 - Business tax payment —Required. A. Except as provided in Section 6.04.260(B), there are imposed upon all persons conducting business in the city business taxes in the amounts hereinafter prescribed. It is unlawful for any person to conduct business in the city without a valid business tax license. A business tax license is valid when it is issued in compliance with all applicable provisions of this chapter and, except when exempt from tax, paying the applicable tax. B. Any person who is considered to be conducting business by virtue of the prima facie evidence definition in Section 6.04.050 is subject to tax until the collector determines otherwise. The collector may require the submission of proof under affidavit executed under penalty of perjury that the person is not conducting a business within the city. C. Licensed Professionals. Each professional licensed by the state, including without limitation any lawyer, doctor, dentist, health care professional, investment advisor, real estate agent, real estate broker, or insurance broker, who maintains a fixed place of business in the city must pay a business tax as set forth in the tax schedules established under the authority of this chapter. (Ord. 2247 § 1 (part), 2004; Ord. 2224 § 2 (part), 2003) Page 1 225 of 241 6.04.310 - Business by vehicle —Optional rate. A. Except as provided in Section 6.04.070(E)(4), every person not having a fixed place of business within the city and not otherwise designated, who on a regular basis conducts business by vehicle and charges a fee for service, shall pay an annual business tax of sixty-five dollars per vehicle operated within the city, or may make a binding election to pay a business tax measured by business classification and the gross receipts derived from business within the city as set out in Section 6.04.280. B. Any person conducting business by vehicle in the city vending food products or beverages shall pay an annual business tax of two hundred dollars per year per vehicle operated within the city, or may make a binding election to pay a business tax measured by business classification and gross receipts derived from business within the city pursuant to Section 6.04.280. C. Upon payment, identifying vehicle decals will be issued by the collector in a quantity equal to the number of vehicles through which business is conducted. D. Any business by vehicle that operates additional vehicles within the city after payment of annual taxes has been made shall make an additional application to the collector to account for the additional vehicles. After the appropriate tax has been paid for the additional vehicle(s), additional vehicle decals will be issued. E. Taxes for the first year of operation shall not be prorated, unless the annual gross receipt method is elected by the taxpayer. (Ord. 2224 § 2 (part), 2003) 226 of 241 Page 1 Chapter 11.70 - REGULATION AND LICENSING OF TRANSPORTATION SERVICES Sections: 11.70.010 - Definitions. The following words and phrases, wherever used in this chapter, shall be construed as defined in this section, unless from the context a different meaning is intended, or unless a different meaning is specifically defined and more particularly directed to the use of such words or phrases. "Charter vehicle" means every vehicle which: 1. Transports passengers or parcels or both over the public streets of the city; 2. Is routed at the direction of the hiring passenger; 3. Is prearranged in writing for hire; 4. Is not made available through "cruising"; and 5. Is hired by and at the service of a person for the benefit of himself or herself or a specified group. "City" as to jurisdiction means the city of National City, in the county of San Diego, California. "City" as to authority means the city manager or his or her designated representative. "City inspector" means those individuals, regardless of job title, who are authorized by the city manager, and by ordinance, to enforce the provisions of this chapter. "Compensation" means any money, thing of value, payment, consideration, reward, tip, donation, gratuity, or profit paid to, accepted, or received by the driver or owner of any vehicle in exchange for transportation of a person, or persons; whether paid upon solicitation, demand or contract, or voluntarily, or intended as a gratuity or donation. "Cruising" means the movement over the public streets of a taxicab or low -speed vehicle (LSV) in search of prospective passengers; except the term does not include either the travel of a taxicab or LSV proceeding to answer a call for service received by telephone or radio from an intended passenger, or the travel of such a vehicle, having discharged a passenger or passengers, returning to the owner's place of business or to its established point of departure. "Driver" means every person operating any for -hire vehicle. "Driver's identification card" means that license, issued by the San Diego County sheriff's department that permits a person to drive a for -hire vehicle within the county. "Exclusive ride" means exclusive use of a for -hire vehicle by one or more related passengers at a time. "Facially credible complaint" means a complaint based on facts sufficient to establish that the complaint is valid, with an absence of facts to the contrary. "For -hire vehicle" means every vehicle that is operated for any fare for compensation and used for the transportation of passengers over public city streets, irrespective of whether such operations extend beyond the boundary limits of the city. Such for -hire vehicles shall include taxicabs, vehicles for charter, jitneys, nonemergency medical vehicles, sightseeing vehicles and LSVs. "For -hire vehicle" shall not include a public transit vehicle owned or contracted for by the Metropolitan Transit Development Board, the Public Utilities Commission, or a vehicle properly licensed by the state or county as an emergency medical vehicle, or a vehicle involved in an organized carpool not available to the general public. "Group ride" means shared use of a taxicab or LSV where a group of related passengers enter at the same point of origin and disembark at the same destination and pay a single fare for the trip. Page 1 227 of 241 "Implementation regulations for paratransit vehicles" means those regulations adopted by the city council for implementing this chapter. "Jitney' means every vehicle which: 1. Transports passengers or parcels, or both, over the public streets of the city; 2. Follows a fixed route of travel between specified points with the fare based on a per capita charge established in its permit; and 3. Is made available to boarding passengers at specified locations along its route on a variable schedule. "Low -speed vehicle (LSV)" means a motor vehicle, other than a motor truck, having four wheels on the ground and an unladen weight of one thousand eight hundred pounds or Tess, that is capable of propelling itself at a minimum speed of twenty miles per hour and a maximum speed of twenty-five miles per hour, on a paved level surface. For the purposes of this section, a "low -speed vehicle" is not a golf cart, except when operated pursuant to California Vehicle Code Section 21115 or 21115.1. "Medallion" means the numbered plate, sticker or decal issued by the city to the permit holder which is displayed on a for -hire vehicle to indicate the authorized use or uses of that vehicle. "MTDB" means the Metropolitan Transit Development Board or its designated representatives. "Nonemergency medical vehicle" means every vehicle which transports physically and/or mentally disabled persons who require supervision and/or specialized transportation equipment or assistance related to the disability, and such persons' attendants, over the public streets of the city. "Operate" or "operating" shall refer to the solicitation or acceptance of a fare within city limits for compensation. It shall also include, as the context may require, the act of driving, managing or directing the utilization of one or more for -hire vehicles. "Owner" means the person, partnership, association, firm, business, or corporation that is the registered owner of any for -hire vehicle, and that holds the right to use the vehicle for its advantage. "Paratransit vehicle" means any "for -hire vehicle" as defined in this section. "Permit" means the authority under which a person, firm, partnership, association, or corporation may operate a for -hire vehicle as a business. "Permit holder" means any person or approved entity operating a business under a for -hire vehicle permit. "Shared ride" means nonexclusive use of a for -hire vehicle by two or more unrelated passengers traveling between different points of origin and/or destinations, and traveling in the same general direction. "Sightseeing vehicle" means every vehicle which: 1. Transports passengers for sightseeing purposes of showing points of interest over the public streets of the city; and 2. Charges a fee or compensation therefore; regardless of whether any fee or compensation is paid to the driver of such sightseeing vehicle, either by the passenger or by the owner or by the person who employs the driver or contracts with the driver or hires such sightseeing vehicle with a driver to transport or convey any passenger; and irrespective of whether or not such driver receives any fee or compensation for his or her services as driver. "Stands" means public areas designated for specific use by for -hire vehicles. "Street" means any place commonly used for the purpose of public travel. "Taxicab" means every vehicle other than a charter vehicle, a jitney, a nonemergency medical vehicle, a sightseeing vehicle, or LSV which: 1. Transports passengers or parcels, or both, over city public streets. Page 2 228 of 241 2. Is made available for hire on call or demand through "cruising," at taxicab stands or by telephone to destination(s) specified by the hiring passenger. "Taximeter" means any instrument, appliance, device or machine by which the charge for hire of a passenger -carrying vehicle is calculated, either for distance traveled or time consumed, or a combination of both, and upon which such charge is indicated by figures. "Vehicle" is a device by which any person or property may be propelled, moved, or drawn upon a street, except a device moved exclusively by human power or used exclusively upon stationary rails or tracks. (Ord. 2256 (part), 2004) 11.70.020 - Purpose and authority. A. Purpose. The purpose of this chapter is to ensure the safe and orderly operation of paratransit vehicles within the city of National City and to provide that regulation of paratransit vehicles be performed and supervised by the city, in order to best serve the public interest. B. Authority. 1. Authority for this Chapter. The enabling authority for this chapter is Vehicle Code Section 16501 et seq., Government Code Sections 4500(b), 37101, 37350, 37359, and Public Utilities Code Section 120266 et seq. 2. Issuing Authority. The city may designate from time to time the city department that may issue the operational permits and medallions, and who may conduct inspections. (Ord. 2256 (part), 2004) 11.70.030 - Operating permit. A. The following provisions shall govern the application for issuance, denial, duration, transfer, and suspension or revocation of operating permits. 1. Parameters. a. No person shall engage in the business of operating any for -hire vehicle or providing any vehicle for the operation of vehicles for -hire services within the city without first having obtained an operating permit from the city, which permit shall not have been revoked, suspended or otherwise canceled or terminated by operation of law, for a violation of this chapter, or otherwise. A separate permit is required for each for -hire vehicle operated or provided for operation. Specific requirements which must be met in order to obtain an operating permit are set forth in the implementation regulations for paratransit vehicles. b. An operating permit represents the granting of a privilege to operate a for -hire vehicle within the zones specified by the permit for the purpose of the public convenience and necessity. This privilege may be revoked at any time by operation of law, for a violation of this chapter or other laws, or otherwise. c. Any person who obtains an operating permit shall be responsible for the provision of vehicle - for -hire services in accordance with the provisions of this chapter and shall exercise due diligence to assure that drivers of the permitted vehicles adhere to all pertinent requirements of this chapter. 2. Applying for a Permit. a. All persons applying for a permit(s) for the operation of one or more for -hire vehicles shall file with the city a sworn application on forms provided by the city, which shall contain Page 3 229 of 241 information required pursuant to the city's implementation regulations for paratransit vehicles. b. The applicant shall also submit, with the application, a nonrefundable filing fee to be determined from time to time by resolution of the city council, in order to recover the cost of processing such applications. 3. Issuance of Permit. a. The city council shall, in its discretion, determine the total number of for -hire vehicle permits to be granted, which shall be determined according to the best interests of the public for the safe and effective operation of city streets and public transit. b. The city council in its sole discretion may determine the number of permits to be granted any applicant(s) and approve permits for any applicant(s) subject to such conditions as the city council may deem advisable or necessary in the public interest and may establish procedures and criteria for the granting of permits including the use of a request for proposals (RFP) or request for qualifications (RFQ). Before a permit may be approved, the applicant shall pay an initial regulatory fee in an amount to be determined from time to time by resolution of the city council. c. A driver may drive for more than one permit holder. The driver must, however, have on file with, and accepted by, the San Diego County sheriff a separate application on forms provided by the sheriff, for each permit holder with whom he has a current driving agreement. A driver may have on file with the sheriff a maximum of four such applications at any one time. It is unlawful for a driver to accept or solicit passengers for hire in the city while operating the vehicle of any permit holder for whom the driver does not have such an application on file with the San Diego County sheriff. 4. Denial of a permit may be made for any one of the following reasons: a. The applicant is under twenty-one years of age; or b. Within the five years immediately preceding the processing of the application, the applicant has been convicted of, or held by any final administrative determination to have been in violation of any statute, ordinance, or regulation reasonably and rationally pertaining to the same or similar business operation which would have resulted in suspension or revocation of the permit in accordance with subsection (A)(8) of this section. For purposes of this section, a plea or verdict of guilty, a finding of guilty by a court, a plea of nolo contendere or a forfeiture of bail shall be deemed a conviction; or c. The applicant provided false information of a material fact in an application or other document required by this chapter within the past five years. 5. Duration. a. Permits are approved for a period of one year and may be renewed annually upon payment of a regulatory fee in an amount to be determined by the city. b. No permit shall be approved or renewed for any person who has not fully complied with all of the requirements of this chapter and all other applicable laws and/or regulations necessary to be complied with before commencement of the operation of the proposed service. 6. Medallions. a. When the permit has been approved and upon determination by the city that the color scheme and pertinent for -hire vehicles are sufficiently distinctive so as not to cause confusion with other for -hire vehicles already operating, and that the for -hire vehicle, after appropriate inspection, meets the requirements of this chapter, the city will issue a numbered medallion(s) to be affixed to the for -hire vehicle. b. No medallion shall be issued for a vehicle unless the vehicle conforms with all the applicable provisions of this chapter. Page 4 230 of 241 c. The medallion issued to the permit holder must be affixed to the for -hire vehicle for which the permit is approved in plain view from the rear of the for -hire vehicle. The permit holder must immediately report the loss, destruction or defacing of a medallion to the city. It is unlawful to operate a for -hire vehicle without the medallion affixed and visible. d. When a permit has been suspended or revoked, the operation of any for -hire vehicle authorized by such permit shall cease, and its medallion surrendered immediately to the city. 7. Transfer of Permits. a. The privilege of engaging in the business of operating a for -hire vehicle in the city which has been granted a permit is personal to the permit holder, who must be the owner of the for - hire vehicle. The rights, requirements and responsibilities which attach to the permit remain with the holder at all times the for -hire vehicle is operated under the authority of the permit. These rights, requirements and responsibilities, which include, but are not limited to, the requirements of this chapter, will remain unaffected by any agreement or contractual arrangement between the permit holder and those persons who operate for -hire vehicles, irrespective of the form or characterization of the agreement under which the driver operates the for -hire vehicle. b. Each permit issued pursuant to the provisions of this chapter is separate and distinct and shall be transferable from the permit holder to another person or entity only with the prior approval of the city. Taxicab permits may be transferred only after the passage of one year from the date a permit was issued to the original permit holder. All taxicab permits, however, may be transferred upon the verifiable death or permanent disability of the original permit holder. The transferability of permits may be limited by policy established by resolution of the city council. c. In the event that the permit holder is a corporation, partnership or legal entity other than a natural person, prior approval of the city shall be required for any transfer or acquisition of majority ownership or control of that corporation, partnership or legal entity to a person or group of persons acting in concert, none of whom already owns or controls a majority interest. Any such acquisition or transfer occurring without prior approval of the city shall constitute a failure to comply with this section. d. In requesting a transfer from the city, the proposed transferee shall file with the city a sworn application for the transfer and shall comply with the requirements of this section. The permit holder shall certify in writing that the permit holder has notified the proposed transferee of the requirements of this section pertaining to the transfer of a permit. Whenever an application for a transfer of permit is filed, the city shall process the application for transfer in accordance with the procedures set forth in this section for issuance of permits. 8. Suspension or Revocation of Permit. a. Grounds. Permits may be suspended or revoked by the city at any time in the event of the following: (1) The city finds that a permit holder or vehicle driver has continued to violate the provisions of this chapter or the implementation regulations for paratransit vehicles in the past, or is currently violating this chapter or the implementation regulations for paratransit vehicles. (2) The permit owner ceases to operate a for -hire vehicle for a period of sixty consecutive days without having obtained written permission for cessation of such operation from the city. Permission for temporary cessation is outlined in the implementing regulations for paratransit vehicles. The for -hire vehicle or vehicles are operated at a rate of fare other than those fares on file with the city. (4) The permit holder fails to begin operating the for -hire vehicle for which the permit is first approved within ninety days after the approval date. (3) 231 of 241 Page 5 (5) The permit holder has been convicted of assault, battery, resisting arrest, any felony involving force and violence, or any crime reasonably and rationally related to the paratransit industry or any similar business operation which bears upon the integrity or ability of the applicant or holder to operate a for -hire vehicle business and transport passengers, unless five years shall have elapsed from the date of discharge from a penal institution or the satisfactory completion of probation for such conviction. (6) The permit holder has been convicted of a crime that would require a person to register as a sex offender under the California Penal Code. For purposes of this section, a plea or verdict of guilty, a finding of guilt by a court, a plea of nolo contendere, or a forfeiture of bail shall be considered a conviction. (7) The driver's identification card is subject to denial, suspension, revocation, or refusal to renew by the San Diego County sheriff. (8) The driver's California Driver's License is revoked or suspended. (9) The driver is convicted of reckless driving or driving while under the influence of intoxicating liquors and/or narcotics. (10) Permit holders, vehicles, and drivers are required to comply with the requirements of the Americans with Disabilities Act (ADA), and ADA regulations are hereby incorporated by reference. A violation of ADA requirements is a violation of this chapter and subject to a fine or suspension or revocation or a combination. b. Procedure for suspension or revocation of permit. (1) A permit holder shall be notified in writing within ten working days when a facially credible complaint has been filed with the city by a member of the public where such complaint involves the permit holder, the driver of the permitted for -hire vehicle, or the radio service to which the permit holder is subscribed. The permit holder shall investigate the complaint and report its response in writing to the city within thirty calendar days and initiate corrective action where necessary. Where the complainant has agreed to the sharing of their identity, the results of the investigation, findings, and actions shall be communicated to the complainant. (2) In the event the city finds a permit holder has failed to responsibly respond to notification of complaints or to initiate corrective action, or if the city finds grounds to exist for suspension or revocation of a permit under this subsection, the city shall issue a notice of proposed adverse action to the permit holder. If the circumstances of the complaint or subsequent investigation so warrant, the city may issue a notice of adverse action to a driver independently of, or in conjunction with, any adverse action proposed to the permit holder. The city shall refer to the implementation regulations for paratransit vehicles in determining a proposed adverse action. The permit holder or driver in receipt of a notice of proposed adverse action shall be given the opportunity to appear for an informal hearing before a hearing officer designated for this purpose. Failure to appear will constitute waiver of both the hearing and further right to contest. Following the hearing or waiver thereof, the city shall issue the notice of adverse action, if justified by the facts. If the city determines that the permit holder or driver's actions involve criminal activity or constitutes a serious degradation of the public safety, convenience, or necessity, a notice of adverse action may be issued and the action effected without first having a hearing. (4) Upon a finding by the city that a permit holder falls within the suspension or revocation provisions of this subsection, the permit holder or driver shall be notified that his or her permit has been subjected to an adverse action and that the matter is such that the action may be appealed. Such adverse action may consist of the suspension or revocation of a license, the imposition of a fine, and/or any other remedies provided for by this chapter or by law. (3) 232 of 241 Page 6 c. Right of administrative appeal from denial, suspension or revocation of permit or related adverse action. (1) The permit holder or driver shall be notified that he or she may file with the city a written administrative appeal ten working days after delivery of the notice of revocation or suspension or the denial of a license, permit, or driver's identification card, the notice of prohibition to operate or the imposition of a fine. The permit holder or driver shall set forth in the appeal the reasons why such action is not proper. Thereafter, the procedure for the appeal shall be as set forth in Chapter 1.42. (2) If no administrative appeal is filed within the proper time, the permit or driver's identification card shall be considered revoked, suspended or denied, and shall be surrendered, the fine be imposed, as applicable, or the notice of prohibition to operate take effect. (3) Except as provided in subsection (A)(8)(c)(4) of this section, once an administrative appeal is filed, the revocation or suspension of the permit or driver's identification card, the effect of the notice of prohibition to operate, or the imposition of the fine shall be stayed pending the final determination of the administrative appeal. (4) If, in the city's determination, the continued operation of a for -hire vehicle or possession of a driver's identification card and permit represents an unsafe condition for any passenger or pedestrian, the revocation or suspension of the related permit, driver's identification card, or the effect of any notice of prohibition to operate, shall not be stayed. A revocation or suspension of a permit imposed for failure to comply is rebuttably presumed to represent an unsafe condition pending the determination of the appeal or the correction of the violation, whichever shall occur first. Notwithstanding, no medallion shall be reaffixed to a vehicle until the violation has been corrected. d. No permit holder shall employ as a driver or operator any person whose privilege to operate a for -hire vehicle within the city has expired, or has been revoked, denied, suspended, or prohibited by the city or the San Diego County sheriff. e. For violations of this chapter, the city may apply the general penalty provisions set forth in Chapter 1.20 of this code, or the procedures and fines set forth in Chapter 1.44 of this code, in lieu of the revocation or suspension of a permit or identification card authorized by this subsection. B. Limited Permits. 1. The city may approve permits which are limited in duration of time and geographical location. In addition to the requirements for a regular permit, applicants for limited permits must also submit all relevant information as set forth in the implementation regulations for paratransit vehicles, and shall state specifically the appropriate times and locations. 2. Operating pursuant to a limited permit shall also follow the requirements set forth in the implementation regulations for paratransit vehicles. (Ord. 2256 (part), 2004) 11.70.040 - Equipment. A. Inspections. 1. Annual Inspections. Before a for -hire vehicle is placed in service and at least annually thereafter, the for -hire vehicle shall be delivered to a place designated by the city for inspection. City inspectors or their agents or designees shall inspect the for -hire vehicle and its equipment to ascertain whether the vehicle complies with the provisions of the implementation regulations for paratransit vehicles. Failure to produce the vehicle for inspection shall be cause for suspension or revocation of the permit for such vehicle. In the alternative, timely proof of concurrent annual Page 7 233 of 241 inspection and compliance with safety standards by MTBD inspectors shall satisfy this requirement. 2. Periodic Inspections. Any city inspector, MTBD inspector, or peace officer, after displaying proper identification, may make reasonable and periodic inspections of any for -hire vehicle operating under a city permit for the purpose of determining whether the vehicle is in compliance with the provisions of this chapter. 3. Failed Inspections. Any for -hire vehicle which fails to meet the requirements of the California Vehicle Code or this section after inspection may be immediately ordered out -of -service by a city inspector, an MTBD inspector, or a peace officer if it is unsafe for service, until such time as the defect is cured. Ordering a vehicle out -of -service does not constitute a suspension or revocation of the permit but the medallion may be ordered removed by the city until such time as the defect is cured and proof of such supplied to the city upon the vehicle's reinspection. 4. Out -of -Service. In the event that a for -hire vehicle for which a permit has been approved is taken out -of -service for equipment defects, the permit holder may utilize a spare for -hire vehicle which has been duly inspected by a city inspector, an MTBD inspector, or a peace officer, and approved prior to use. The permit holder must immediately inform the city when a spare for -hire vehicle is in use and the location of the disabled vehicle. The spare vehicle will be issued a "spare vehicle" sticker which must be affixed to the left rear portion of the for -hire vehicle for which it is approved, in plain view from the rear of the for -hire vehicle. The permit holder may utilize one spare for -hire vehicle for a period not to exceed sixty days. This subsection shall not be construed, nor deemed to replace, those provisions in this chapter which apply to the transfer of a permit for a for -hire vehicle. (Ord. 2256 (part), 2004) 11.70.050 - Vehicle contents and driver appearance requirements. Driver appearance and vehicle content requirements are set forth in the implementing regulations for paratransit vehicles and are required in order to operate with a valid permit. Failure to comply with the content requirements subject the vehicle to being ordered out of service until compliance is demonstrated to the city. (Ord. 2256 (part), 2004) 11.70.060 - Radio services regulations. Radio services are required in order to operate taxicabs or LSVs. Radio service regulations are set forth in the city's implementing regulations for paratransit vehicles and are required in order to operate. Failure to comply with radio service requirements subject the vehicle to being ordered out of service until compliance is demonstrated to the city. The city may, at any time, revoke or suspend the taxicab or LSV privileges or fine any person, partnership, corporation, association, other organization providing radio or other dispatch service that violates a provision of these regulations or this chapter. (Ord. 2256 (part), 2004) 11.70.070 - Operating documentation requirements. A. Every person engaged in the business of operating a for -hire vehicle within the city under a city permit shall maintain all of the following: 1. Financial records in accordance with good accounting practices; 2. Proof of ownership of the permit and vehicle; Page 8 234 of 241 3. General Operating Records. Operating records shall include, but are not limited to, the following: a. Typed or written dispatch records for taxicab or LSV companies which operate their own radio dispatch service, b. Any Togs which a for -hire vehicle driver maintains describing the trips carried by a for -hire vehicle other than a taxicab, c. Copies of the daily trip log required by taxicab or LSV drivers under implementing regulations for paratransit vehicles, and d. Any other similar records designated in the implementation regulations for paratransit vehicles; 4. A valid California driver's license; 5. Insurance. It is unlawful to operate a for -hire vehicle unless the permit holder establishes and maintains in effect proof of financial responsibility and insurance as specified in the implementation regulations for paratransit vehicles; 6. Ownership records, as specified in the implementation regulations for paratransit vehicles; 7. Business Information. The permit holder shall maintain and keep updated their business address, mailing address where they can accept mail directed to their company, and a business telephone in working order which must be answered during normal business hours, Monday through Friday, and during all hours of operation. The permit holder shall, in the case of any change in their business address, mailing address, or business telephone, notify the city in writing of such change within forty-eight hours of the effective date of this change. (Ord. 2256 (part), 2004) 11.70.080 - Driver's identification card. A. No person shall drive or operate any for -hire vehicle under the authority of a permit granted under this chapter unless such person has and displays a valid driver's identification card obtained annually through the San Diego County sheriff. B. No permit holder shall employ as a for -hire vehicle driver or operator any person who has not obtained or maintained a for -hire vehicle driver's identification card through the San Diego County sheriff. C. The city may recommend that the San Diego County sheriff suspend, revoke, or deny a driver's identification card on the basis of a violation of law or of this chapter. (Ord. 2256 (part), 2004) 11.70.090 - Other requirements and prohibitions. A. The driver of any for -hire vehicle shall promptly obey all lawful orders or instructions of any peace officer, fire fighter, city inspector, or MTDB inspector. B. No driver of any for -hire vehicle shall transport any greater number of persons, including the driver, than the manufacturer's rated seating capacity for the vehicle. C. It is unlawful for any person to solicit business for a for -hire vehicle by making a contract or agreement with any owner of any hotel, apartment house, motel, inn, rental units, restaurant, or bar, or with the agent or employees of such owner, by which the owner, agent or employee receives any type of payment or commission for recommending or directing any passenger to a specific for -hire vehicle or company. It is unlawful for any permit holder, association, or driver to have or make a contract or agreement with any owner of any hotel, apartment house, motel, inn, rental units, restaurant, or bar, or with the agents or employees of such owner, by which the permit holder, association or driver Page 9 235 of 241 receives any type of payment or commission for recommending or directing any passenger to an establishment operated by a specific owner. D. The driver of a for -hire vehicle shall wear, in a manner clearly visible on their person, an identification card approved by the city. E. The driver of a for -hire vehicle shall affix to the vehicle, in a location clearly visible to passengers, a notice providing the telephone number for reporting complaints. F. For -hire vehicles shall comply with the California Vehicle Code and not impede traffic. For -hire vehicle drivers, including taxicabs, shall not load or unload passengers in traffic lanes. G. Except for nonemergency medical vehicle drivers, all drivers must successfully complete an MTDB or city approved driver training course concerning driver courtesy and professionalism, and pass a corresponding qualification examination. H. Any driver employed to transport passengers to a definite point shall take the most direct route possible that will carry the passenger to his destination safely and expeditiously. I. It is unlawful for the driver or operator of any for -hire vehicle to refuse a prospective or actual fare or to take any action to actively discourage a prospective or actual fare on the basis of race, creed, color, age, sex, national origin, disability, or for any other reason, unless it shall be readily apparent that the prospective or actual fare is a hazard to the driver or operator. Rude or abusive language directed to a passenger(s) or any physical action that a reasonable person would construe as threatening or intimidating shall be specifically defined as a violation of this section. 1. A driver, however, is not obligated to transport any person who is verbally or otherwise abusive to the driver. Such incidents shall be reported immediately to a peace officer or any city official charged with the administration of this chapter. 2. Failure of the driver of any taxicab or LSV to assist a passenger with the loading or unloading of a reasonable size, number, and kind of passenger luggage or other items, when requested to do so, shall be specifically defined as a violation of this section. A driver is not required to lift any single piece of passenger luggage or other item that exceeds twenty-five pounds in weight. The requirement for loading or unloading assistance shall be limited to retrieval from or deposit onto the nearest curbside adjacent to the legally parked taxicab or LSV. A sign in the form of a transparent decal may be affixed to the rear -door, side window stating that, "DRIVER IS NOT REQUIRED TO LOAD LUGGAGE IN EXCESS OF 25 POUNDS PER ITEM OR OF A SIZE OR KIND THAT WILL NOT SAFELY FIT IN THE DESIGNATED LUGGAGE AREA OF THIS VEH ICLE." 3. A driver with a lawful disability that prevents him or her from handling items as defined in subsection (I)(2) of this section, upon submission of proof of such disability, relieved of responsibility for the requirements of subsection (I)(2) of this section. A driver so situated may affix a small sign either in the passenger section of the vehicle to be clearly visible to a rear seat passenger or on the inside of the trunk cover lid stating that, "DRIVER HAS DISABILITY THAT PREVENTS HANDLING OF LUGGAGE." J. It is unlawful for taxicab operators to refuse or discourage a prospective or actual fare based upon trip length within the city. A LSV, however, may refuse a prospective or actual fare if the trip distance is outside allowed areas of operations. K. No driver shall stop, park or otherwise leave standing a for -hire vehicle within one hundred feet of any other taxicab or LSV except in a marked taxi/LSV stand or while actively loading or unloading passengers. L. An out -of -service sign must be displayed when the for -hire vehicle is not available for hire and is being operated or is lawfully parked for purposes of maintenance, inspection, or personal use. The sign must be placed in a location in the vehicle that is clearly visible from the exterior of the vehicle. The sign must be of durable material and written in block letters in black ink and easily readable from a distance of not less than ten feet. Page 10 236 of 241 M. It is unlawful for the driver to seek passengers by stopping at or driving slowly in the vicinity of an entertainment center or transportation center or any other location of public gathering, in such a manner as to interfere with public access to, or departure from, that center or location, or so as to interfere with or impede traffic. N. It is unlawful for a for -hire vehicle driver, having parked and left their vehicle, to solicit patronage among pedestrians on the sidewalk, or at any entertainment center, transportation center, or other location of public gathering. O. It is unlawful to respond to a call for service dispatched to another operator except when an LSV refers service to another operator because the trip distance is outside of the approved area of jurisdiction. P. Nonemergency medical vehicle drivers shall acquire and maintain valid proof of proper first -aid and CPR training. Q. Jitney Vehicles. 1. In order to qualify as a jitney vehicle, the driver must comply with the implementation regulations for paratransit vehicles, pertinent to the jitney requirements. 2. It is unlawful for a jitney vehicle to operate a fixed route service on other than that route designated by the city. (Ord. 2256 (part), 2004) 11.70.100 - Fares. A. The driver shall offer each passenger a receipt upon payment of the fare. The receipt shall accurately show the date, the amount of the fare, the medallion number, the trade name, and the name and signature of the driver. B. All disputes to fare shall be determined by the peace officer, or city official charged with the administration of this chapter, who is most readily available where the dispute is had. It is unlawful for any person to fail or refuse to comply with such determination by the peace officer or city official. C. It is unlawful for any person to refuse to pay the lawful fare of a for -hire vehicle after employing or hiring the same. D. Rates. 1. The city shall set for itself or adopt the rates MTDB establishes as a maximum rate of fare for exclusive ride and group ride hire of for -hire vehicles except for trips from Lindbergh Field International Airport. No permit holder shall exceed such rate in the conduct of its operations. A permit holder may petition the city for any desired change in the maximum taxicab or LSV rates for exclusive ride and/or zone rates and group ride hire. 2. Taxicab trips from Lindbergh Field International Airport shall be at a uniform rate of fare established by the San Diego Regional Airport Authority. 3. Within thirty calendar days following the issuance of a permit, each permit holder shall file with the city the rates of fare that they will charge, which shall not exceed the maximum rate set by the city. If a permit holder desires to change the rates of fare being charged for such services during any calendar year, they shall first file a document with the city indicating said changes, and no change shall be effective until fourteen calendar days following the filing of such change. E. Taxicabs. 1. Each taxicab permit holder shall set the taximeter for the rate that they will charge and have the taximeter sealed and inspected. 2. Each taxicab permit holder shall prominently post rates in dollars -per -mile centered on the upper third part of both rear doors one inch in height, utilizing "Universal" or other city preapproved font Page 11 237 of 241 in black or white lettering, to produce maximum contrast and adequately spaced for maximum readability. 3. If a taxicab permit holder desires to change their rates of fare, they shall file with the city the new rates not to exceed the city's allowable maximum, reset the taximeter, have the taximeter sealed and inspected, and post the revised rates on each side of the taxicab. F. Charter Vehicles. The rates of fare for a charter vehicle shall be established by a prearranged written contract on a per mile or per hour basis. G. Sightseeing Vehicles. The rate of fare for sightseeing vehicles shall be established on a per capita or per event basis. H. Nonemergency Medical Vehicles. 1. The rate of fare for exclusive ride service of nonemergency medical vehicles shall be established on a per capita plus per mile basis. 2. The rates of fare for shared ride service shall be established on a per capita plus per mile basis, or on a per capita plus per zone basis. I. Jitney Vehicles. The rates of fare shall be established on a per capita basis. J. LSVs. The city shall establish and authorize the use of zones of operation. All vehicles permitted as LSV may use two methods of seeking compensation, either by zone rates or on a prearranged contract on a per mile or per hour basis. Either method may be used when working inside of an approved zone. However, when operating on a prearranged charter basis, within an approved zone, no operator may exceed the maximum number of vehicles that have medallions. K. It is unlawful for any permit holder and/or driver of a for -hire vehicle to demand of a passenger a charge for hire which is greater than the current maximum rate approved by the city, or that is greater than the permit holder's meter rate filed with the city. L. Nothing in this section shall preclude a permit holder or driver from agreeing with a prospective passenger to a rate of fare which is less than the permit holder's filed and posted rates of fare, if the agreement is entered into in advance of the passenger's hiring the taxicab for the trip, except for trips commencing at the Lindbergh Field International Airport. (Ord. 2256 (part), 2004) 11.70.110 - Regulatory fees. A. Rates. The city shall charge regulatory fees to affect the full cost recovery of activities associated with the administration, regulation, issuance or transfer of for -hire vehicle permits, inspections, and associated document administration. Such fees shall be established in amounts determined from time to time by resolution of the city council. B. Changes. Changes in fee schedules affecting permits shall be mailed to all permit holders. Changes shall be effective thirty calendar days thereafter. (Ord. 2256 (part), 2004) 11.70.120 - Stands —Authority to designate. The city council is authorized to designate stands for the use of for -hire vehicles at various locations throughout the city. (Ord. 2256 (part), 2004) Page 12 238 of 241 11.70.130 - General provisions. A. Severability. If any section, sentence, clause or phrase of this chapter is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter. The city council hereby declares that it would have passed this chapter and adopted the ordinance codified in this chapter and each section, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. (Ord. 2256 (part), 2004) 11.70.140 - Violations. It is unlawful for any person to violate any provision or fail to comply with any of the requirements of this chapter or of the implementation regulations for paratransit vehicles. (Ord. 2256 (part), 2004) 239 of 241 Page 13 CC/CDC-HA Agenda 10/18/2016 — Page 240 The following page(s) contain the backup material for Agenda Item: Report on Joint Meeting/Workshop of the City of National City City Council and Planning Commission Scheduled for November 1, 2016 at 4:00 pm to provide a status report on the update of the Downtown Specific Plan. (Planning) 240 of 241 Item # October 18, 2016 Report on Joint Meeting/Workshop of the City of National City City Council and Planning Commission Scheduled for November 1, 2016 at 4:00 pm to provide a status report on the update of the Downtown Specific Plan (Planning) 241 of 241