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HomeMy WebLinkAboutAgenda Packet cc 11-15-16 #2AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 4,- CALIFORNIA - NATIONAL City `NCo$poRATBD RON MORRISON Mayor JERRY CANO Vice Mayor ALBERT MENDIVIL Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, NOVEMBER 15, 2016 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS 1. Institute of Transportation Engineers (ITE) San Diego Section 2015-2016 Small Project of the Year Award: "D" Avenue & 12th Street Roundabout (Engineering/Public Works) PRESENTATIONS 2. Introduction of New Employees: Alynn Sun, Junior Engineer -Civil, Carla E. Hutchinson, Junior Engineer -Civil, John Saour, Management Information Systems Technician II, and Shannon Bullock, Recreation Center Supervisor. INTERVIEWS / APPOINTMENTS 3. Appointment of the City of National City District Sales Tax Proposition D Independent Committee. (City Manager) CONSENT CALENDAR 4. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 5. Resolution of the City Council of the City of National City authorizing the appropriation of $5,000 from the General Fund fund balance for a synthetic ice skating rink at the annual City sponsored Christmas Tree Lighting event. (Community Services) 6. Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F012 with the 3 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 4 State of California Department of Transportation for the 18th Street Bicycle Enhancements Project to allow for reimbursement of up to $213,556 in eligible project expenditures through the Highway Safety Improvement Program (HSIP), and 2) establishing appropriation of revenues and expenditures (no local match required). (Engineering/Public Works) 7 Resolution of the City Council of the City of National City authorizing: 1) installation of 20 feet of red curb "No Parking" on the west side of E Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of E Avenue, south of the alley to enhance visibility and access; and 2) installation of two "No Parking" in Alley signs (TSC No. 2016-11). (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the installation of "Keep Clear" pavement markings with Do Not Block Driveway signs on southbound Tidelands Avenue in front of both driveways to Port of San Diego General Services located at 1400 Tidelands Avenue to improve ingress and egress during weekday morning peak traffic periods (TSC No. 2016-15). (Engineering/Public Works) 9. Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 2028 Wilson Avenue (TSC No. 2016-14). (Engineering/Public Works) 10. Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 614 Highland Avenue (TSC No. 2016-13). (Engineering/Public Works) 11. Resolution of the City Council of the City of National City deleting City Council Policies 504 - Mile of Cars Banners, 505 - Street Banner Program; Policy 701 - Stop Sign Installation, 702 - Pedestrian Crosswalk Installation, 706 - Street Light Policy, 708 - Speed Hump Installation, 709 Installation of Dusk to Dawn Lights; and Policy 903 - 50/50 Curb, Gutter, Sidewalk and Retaining Wall Program. (City Manager) 12. Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. (Finance) 13. Warrant Register #15 for the period of 10/05/16 through 10/11/16 in the amount of $1,678,692.56. (Finance) 4 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 5 14. Warrant Register #16 for the period of 10/12/16 through 10/18/16 in the amount of $1,044,386.75. (Finance) PUBLIC HEARINGS ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS 15. Resolution of the City Council of the City of National City authorizing the establishment of an appropriation in the amount of $184,881.61 from the Fire Fighting Apparatus expenditure account within the City's Vehicle Replacement Fund and waiving the bid process pursuant to National City Municipal Code Section 2.60.260 as a result of competitive bids solicited by the City of Riverside, where Firematic Manufacturing, was determined to be the lowest responsive, responsible bidder, and was awarded the bid for 2016 Ford F-550 Type #6 Patrol Pumper as part of the Squad Pilot Program for the National City Fire Department. (Fire) NEW BUSINESS 16. Temporary Use Permit — Honor Ride San Diego sponsored by Ride 2 Recovery on December 3, 2016 from 8:00 a.m. to 2:00 p.m. with no waiver of fees. (Neighborhood Services) 17. Temporary Use Permit — A Kimball Christmas hosted by the Community Services Division from December 15, 2016 thru December 18, 2016 from 5 p.m. to 8 p.m. at Kimball Park. This is a City sponsored event under Policy No. 804. (Neighborhood Services) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 18. State of California minimum wage increase. (Human Resources) 5 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 6 MAYOR AND CITY COUNCIL 19. Accounting from organizations/individuals that the City of National City contributes financially to. (Mayor Morrison) CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - December 6, 2016 - 6:00 p.m. - Council Chambers - National City, California. City Council and Community Development Commission - Housing Authority of the City of National City Meeting Schedule for the Period January 3, 2017 through January 17, 2017: January 03 - Dispense with Meeting - 6:00 pm January 17 - Regular Meeting - 6:00 pm 6 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 7 The following page(s) contain the backup material for Agenda Item: Institute of Transportation Engineers (ITE) San Diego Section 2015-2016 Small Project of the Year Award: "D" Avenue & 12th Street Roundabout (Engineering/Public Works) 7 of 200 ITEM NO. 11/15/16 AWARDS & RECOGNITION Institute of Transportation Engineers (ITE) San Diego Section 2015/2016 Small Project of the Year Award: "D" Avenue & 12th Street Roundabout (Engineering/Public Works) 8 of 200 CC/CDC-HA Agenda 11 /15/2016 — Page 9 The following page(s) contain the backup material for Agenda Item: Introduction of New Employees: Alynn Sun, Junior Engineer -Civil, Carla E. Hutchinson, Junior Engineer - Civil, John Saour, Management Information Systems Technician II, and Shannon Bullock, Recreation Center Supervisor. 9 of 200 ITEM # 11/15/16 Introduction of New Employees: Alynn Sun, Junior Engineer -Civil Carla E. Hutchinson, Junior Engineer -Civil John Saour, Management Information Systems Technician II Shannon Bullock, Recreation Center Supervisor 10 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 11 The following page(s) contain the backup material for Agenda Item: Appointment of the City of National City District Sales Tax Proposition D Independent Committee. (City Manager) 11 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Appointment of the City of National City District Sales Tax "Proposition D" Independent Committee. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached explanation. DEPARTMENT: City Manager APPROVED BY: �— FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Explanation 12 of 200 EXPLANATION The purpose of this staff item is to request the appointment of a three (3) person City of National City district sales tax independent committee. On June 6, 2006, National City voters passed Proposition "D", a one percent (1%) district sales and use tax for a period of ten (10) years. The tax, adopted by City Council Ordinance 2006- 2278, took effect on October 1, 2006. The Proposition, as passed, included a provision requiring the Mayor, with the approval of the City Council, to appoint a three person independent committee of financial experts every five (5) years. The independent committee was convened in 2011 with the purpose of providing a recommendation to the Mayor and City Council on the future of the one percent sales tax. The committee was called upon to make one of three recommendations: continue the district sales tax at the rate of one percent (1 %); reduce the rate of the district sales tax; or terminate the imposition of the district sales tax. On November 10, 2011, the independent committee concluded their work and issued a report recommending that the Mayor and City Council keep the district sales tax in effect at the full rate of one percent. On November 4, 2014, National City voters passed a twenty (20) year extension of Proposition "D". The voter approved extension, adopted by the City Council Ordinance 2014-2397, maintains the provision that every five (5) years the Mayor, with the approval of the City Council, will convene the independent committee. Based upon the original adoption year of the district sales tax, the current year, 2016, is a fifth (5th) year thus necessitating the appointment of the independent committee. 13 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 14 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 14 of 200 ITEM # 11-15-16 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (CITY CLERK) 15 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 16 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the appropriation of $5,000 from the General Fund fund balance for a synthetic ice skating rink at the annual City sponsored Christmas Tree Lighting event. (Community Services) 16 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the appropriation of $5,000 from the General Fund fund balance for a synthetic ice skating rink at the annual City sponsored Christmas Tree Lighting event. (Community Services) PREPARED BY: Audrey Denham DEPARTMENT: Co uni rvices PHONE: 619-336-4243 APPROVED BY: EXPLANATION: As directed at the October 18, 2016 City Council meeting staff is requesting an appropriation of $5,000 to sponsor the synthetic ice skating rink during the City's annual Christmas Tree Lighting event. The National City Chamber of Commerce (Chamber) will coordinate the synthetic ice skating rink, which includes obtaining additional sponsors, coordinating logistics and providing security and staffing. The total cost of the skating rink is $20,000, and the Chamber has committed to securing the additional funding through additional sponsorships. Therefore, the synthetic ice skating rink is contingent on the Chamber's ability to raise the additional funds. Although the goal is to offer the ice skating activity for four days the actual dates may be less dependent on the Chamber's fundraising efforts. The appropriation of $5,000 will be covered by General Fund fund balance and the City's sponsorship will be paid directly to the ice skating rink company. The use of the funds is contingent upon the City Council's approval of the Temporary Use Permit for the Christmas Tree Lighting event and associated activities including the ice skating rink. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: `? ,vd ,{— Finance APPROVED: MIS Expenditure Account Number: 001-418-058-264-0000: $5,000 (Promotional Activities) ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution authorizing the appropriation of $5,000 for a synthetic ice skating rink. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 17 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE APPROPRIATION OF $5,000 FROM THE GENERAL FUND FUND BALANCE TO COMMUNITY SERVICES' PROMOTIONAL ACTIVITIES ACCOUNT FOR A SYNTHETIC ICE SKATING RINK AT THE ANNUAL CITY -SPONSORED CHRISTMAS TREE LIGHTING EVENT WHEREAS, the City of National City will be sponsoring "A Kimball Christmas" event (formerly known as Christmas on Brick Row) from December 15-18, 2016; and WHEREAS, the National City Chamber of Commerce desires to provide a synthetic ice skating rink, and be responsible for obtaining additional sponsors, coordinating logistics, and providing security and staffing; and WHEREAS, the City has agreed to pay the ice skating rink company $5,000 for the synthetic ice skating rink, which requires an appropriation from the General Fund fund balance to Community Services' Promotional Activities Account. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the appropriation of $5,000 from the General Fund fund balance to Community Services' Promotional Activities Account for the payment of $5,000 to the ice skating rink company for a synthetic ice skating rink at "A Kimball Christmas". PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 18 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 19 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F012 with the State of California Department of Transportation for the 18th Street Bicycle Enhancements Project to allow for 19 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F012 with the State of California Department of Transportation for the 18th Street Bicycle Enhancements Project to allow for reimbursement of up to $213,556 in eligible project expenditures through the Highway Safety Improvement Program (HSIP), and 2) establishing appropriation of revenues and expenditures (no local match required). PREPARED BY: Jose Lopez DEPARTMENT: Engineering & Public Works PHONE: 619-336-4312 EXPLANATION See attached. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED BY: APPROVED: APPROVED: Revenue Account No. 296-06580-3498 Expenditure Account No. 296-409-500-598-6580 (18th Street HSIP) ENVIRONMENTAL REVIEV% N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Program Supplemental Agreement 3. Resolution 20 of 200 Explanation On November 20, 2013, the California Department of Transportation (Caltrans) awarded a $192,200 Highway Safety Improvement Program (HSIP) grant for the 18th Street Bicycle Enhancements Project. During the construction authorization process, Caltrans informed City staff that the project was eligible for $21,356 in toll credits, bringing the total grant award to $213,556. The State has allocated $213,556 for construction. There is no local match requirement. The project will provide the following enhancements: e Installation of approximately .75 miles of Class II bike facilities (bike lane pavement markings with signage) from "D" Avenue to Palm Avenue Installation of 6 Bike Boxes 0 2 — E. 18th Street and Highland Avenue 0 2 — E. 18th Street and "L" Avenue 0 2 — E. 18th Street and Palm Avenue Roadway rehab to ensure a smooth travel surface for bicyclists City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. F012 to Administering Agency -State Master Agreement No. 11- 5066F15 is required to allow for reimbursement of eligible project expenditures through the Federal HSIP. 21 of 200 STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN Jr., Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 (916) 654-3883 Fax (916) 654-2408 October 13, 2016 Mr. Stephen Manganiello Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950-4301 Dear Mr. Manganiello: File : 11-SD-0-NATC HSIPL-5066(031) On East 18th St between D Ave and Palm Ave Enclosed are two originals of the Program Supplement Agreement No. 012-F to Administering Agency -State Agreement No. 11-5066F15 and an approved Finance Letter for the subject project. Please retain the signed Finance Letter for your records. Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" with that phase. Please review the covenants and sign both copies of this Agreement and retum both to this office, Office of Project Implementation - MS1 within 90 days from the receipt of this letter. If the signed Agreements are not received back in this office within 90 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding. ATTACH YOUR LOCAL AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE PROJECT AND THE OFFICIAL AUTHORIZED TO EXECUTE THE AGREEMENT. A fully executed copy of the agreement will be returned to you upon ratification by Caftans. No invoices for reimbursement can be processed until the agreement is fully executed. The State budget authority supporting the encumbered funds is only available for liquidation up to specific deadlines. These deadlines are shown on the attached Finance letter as the "Reversion Date". Please ensure that your invoices are submitted at least 60 days prior to the reversion date to avoid any lapse of funds. If your agency is unable to seek reimbursement by this date you may request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the State Department of Finance. If approved, the CWA may extend the deadline for up to two years. Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer. Sincerely, ,/%7J;\ —JOHN HOOLE, Chief Office of Project Implementation - South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Hanh-Dung Khuu 22 of 200 DEPARTMENT OF TRANSPORTATION DIVISION OF ACCOUNTING LOCAL PROGRAM ACCOUNTING BRANCH Attention: City of National City FINANCE LETTER Date: D_CO_RT: Project No; Adv Project Id: Period of Performance End Date: Agreement End Date; 10/10/2016 11-SD-0-NATC HS1PL-5D66(031) 1115000153 03/30/2018 12/30/201 g FINANCE ITEMS Agency Construction Engineering Contract items: Supplemental VNork: Contingencies: • Toiar: PRO RATA OR LUMP SUM Lump Sum $21275,61 i I $212,5661 _ Construction Lump sum Totals: participation Ratio: 100.00% FEDERAL PART. WORK $1.00001 $212,55640 213,556.DQ COST $1,000.00 FED. REIMB % 100.00% FEDERAL FUNDS LOCAL FUNDS O11 Eli PIING (MON-PART,) $1,000.00 $0.06 $212,55s.001 1 100.00% $212,554.0 $0.00I $213,556.00 U.00% $213,536.00 $0.001 $0.00 EA No: This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history is prep red ssistance Acc enting Office and is provided here for local agency's information and action. Signature: Title: HQ Sr, Engineer For questions regarding finance letter, contact: Printed Name : Nahed A. Abdin Telephone No: (916) 653-7928 Remarks: RFA for CON. $213,556 Z530 I-fSIP funds. Includes $21,356 in Tor Credits. Cycle 6 HS1P ID fHSIP6-11-014. Agency EL dated 8/24/2016. Engineer's estimate (12-A) dated 6/23/2016. - cng 8/25/16 ADV. PROJECT ID APPRoP UNIT STATE PROG, FED./STATE 1115000163 16102E I 2030010550 ACCOUNTING INFORMATION ENCUMBRANCE APPROP AMOUNT YEAR F $213.556.00 1 1516 EXPENDITURE AMOUNT HSIPL-506 031) ENCUMBRANCE REVERSION BALANCE DATE s0.00 I $213,556.00 r 06/30/21 TCooperative Work Agreement 1 APPROVED EXPIRATION AMOUNT DATE Page 1 of 1 23 of 200 Accounting Officer PROGRAM SUPPLEMENT NO. F012 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 11-5066F15 Adv Project ID Date: 1115000153 Location: Project Number: E.A. Number: Locode: October 6, 2016 11-S D-0-NATC HSIPL-5066(031) 5066 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 07/11116 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: On East 18th St between D Ave and Palm Ave TYPE OF WORK: Install bicycle lanes and bike boxes LENGTH: 0.0(MILES) Estimated Cost Federal Funds ZS30 $213,556.00 LOCAL 6213 556.0,0 $0.0 CITY OF NATIONAL CITY By Title Date Attest MICHAEL DALLA, CITY CLERK ROta MO SON MAYOR Matching Funds OTHER $0.00 STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementatlor Division of Local Assistance I hereby certify upon my persona! knowledge that budgeted funds are available for this encumbrance: Date 11 $213.556.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT Program Supplement 11-5066F15-F012- ISTEA Page 1 of 6 24 of 200 STATE OF CALIFORNIA_ DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Page 1 of 1 TO: STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rm 404 Sacramento, CA 95816 FROM: Department of Transportation DATE PREPARED: /01612016 1PROJECT NUMBER: !1115000153 REQUISITION NUMBER 1 CONTRACT NUMBER: 1115000153 HSIPL-5066(031) RQS-111700000109 SUBJECT: Encumbrance Document VENDOR /LOCAL AGENCY: CITY OF NATIONAL CITY $ 213,556.00 PROCUREMENT TYPE: Local Assistance CHAPTER 10 STATUTES 2015 ITEM 2660-102-0890 YEAR 2015-2016 PEC 1 PECT 2030010550 TASK 1 SUBTASK 262010420 AMOUNT $ 213,556.00 ADA Notit For individuals with sensory disabilities, this document is available in alternate formats. For in[ormation, earl (915) 654-6410 of TDD (916) -3880 or write Records and Fomis Management, 1120 N. Street, MS-89, Sacramento, CA 95814. 25 of 200 11-SD-O-NATC HSIPL-5066(031) 10/06/2016 SPECIAL COVENANTS OR REMARKS -1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE -approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on -going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. F, Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - Program Supplement 11-5066F15-F012-1STEA Page 2 of 6 26 of 200 11-SD-0-NATC HSIPL-5066{031) 10(06/2016 SPECIAL COVENANTS OR REMARKS assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's I oca! Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. H. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. 2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal -aid program, all Title 23 Code of Program Supplement 11-5066F15-F012- ISTEA Page 3 of 6 27 of 200 11-SD-O-NATC HSIPL-5066(031) 10/0612016 SPECIAL COVENANTS OR REMARKS Federal Regulation (CFR) and 2 CFR Part 200 tederal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project -specific PROGRAM SUPPLEMENT. B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. D. Indirect Cost Allocation Plan/indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. F. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per J em) expenses of ADirviINIS T ERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on dernand within thirty (30) days of such invoice. G. ADMVI!N1STERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards. H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, Program Supplement 11-5066F15-F012- !STEA Page 4 of 6 28 of 200 11-SD-O-NATC FISIPL-5066(031) 10/06/2016 SPECIAL COVENANTS OR REMARKS 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. I. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations, J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph: ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at al! reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and al! subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE. M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance. N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in Program Supplement 11-5066F15-F012- ISTEA Page 5 of 6 29 of 200 11-SD-0-NATC HSIPL-5066(031) 10/06/2016 SPECIAL COVENANTS OR REMARKS ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)1 on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement. Program Supplement 11-5066F15-F012-!STEA Page 6 of 6 30 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. F012 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION TO ALLOW FOR REIMBURSEMENT OF UP TO $213,556 IN ELIGIBLE PROJECT EXPENDITURES FOR THE 18T" STREET BICYCLE ENHANCEMENTS PROJECT THROUGH THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, AND AUTHORIZING THE ESTABLISHMENT OF FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET (NO LOCAL MATCH REQUIRED) WHEREAS, on November 20, 2013, the California Department of Transportation ("Caltrans") awarded the City of National City a $192,200 Highway Safety Improvement Program ("HSIP") grant for the 18' Street Bicycle Enhancements Project (the "Project"); and WHEREAS, during the construction authorization process, Caltrans informed the City that the Project was eligible for $21,356 in toll credits, bringing the total grant award to $213,556, which the State allocated for construction, with no local match requirement; and WHEREAS, the Project will provide for the installation of approximately .75 miles of Class II bike facilities (bike lane pavement markings with signage) from "D" Avenue to Palm Avenue, the installation of 6 Bike Boxes, and roadway rehabilitation to ensure a smooth travel surface for bicyclists; and WHEREAS, execution of Program Supplement Agreement No. F012 to Administering Agency -State Master Agreement No. 11-5066F15 is required to allow for reimbursement of eligible Project expenditures through the Federal HSIP. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute Program Supplement Agreement No. F012 with the State of California Department of Transportation for reimbursable grant funds for eligible project expenditures of up to $213,556 for the 18' Street Bicycle Enhancements Project through the Highway Safety Improvement Program. BE IT FURTHER RESOLVED that the City Council authorizes the establishment of appropriations and a corresponding revenue budget for said grant funds. PASSED and ADOPTED this 15th day of November, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III Interim City Attorney 31 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 32 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing: 1) installation of 20 feet of red curb "No Parking" on the west side of E Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of E Avenue, south of the a 32 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing: 1) installation of 20 feet of red curb "No Parking" on the west side of "E" Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of "E" Avenue, south of the alley to enhance visibility and access; and 2) installation of two "No Parking in Alley" signs (TSC No. 2016-11). PREPARED BY : Luca Zappiello, Civil Engineering Tech PHONE: B19-336-4.360 EXPLANATION See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: STAFF RECOMMENDATION: Finance MIS Adopt Resolution authorizing: 1) installation of red curb "No Parking" on the west side of "En Avenue at the alley to enhance visibility and access; and 2) installation of two "No Parking in Alley" signs. BOARD / COMMISSION RECOMMENDATION: At their meeting on October 12, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install red curb "No Parking" on the west side of "E" Avenue at the alley and two "No Parking in Alley" signs. ATTACHMENTS: 1. Explanation w/ Location Map 2. Staff Report to the Traffic Safety Committee on October 12, 2016 (TSC No. 2016-11) 3. Resolution 33 of 200 EXPLANATION Mrs. Maria Casanova, resident of 1100 "E" Avenue, Apt. 3 has requested red curb "No Parking" on the west side of "E" Avenue at the alley to enhance visibility and access. Mrs. Casanova stated that she constantly encounters line -of -sight issues due to vehicles parked near the corner of °E" Avenue and the alley. Mrs. Casanova also stated that cars park in the alley making it difficult for emergency vehicles to access the homes. Lastly, Mrs. Casanova stated that some vehicles speed along "E" Avenue. Staff visited the site and observed vehicles parked near the corner of the intersection of "E" Avenue and the alley. Staff confirmed it is difficult to see oncoming southbound and northbound traffic on "E" Avenue when attempting to exit the alley onto "E" Avenue, when vehicles are parked close to the intersection. Therefore, staff recommends installation of 20 feet of red curb "No Parking" on the west side of "E" Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of "E" Avenue, south of the alley, to enhance visibility and access. The segment of "E" Avenue between Kimball Way and E. Plaza Boulevard has an approximate length of 700 feet with a prima facie speed limit of 25 mph. Due to the short length of this roadway segment and low traffic volumes, staff does not recommend implementation of traffic calming measures at this time. Parking on public streets and alleys is regulated by the California Vehicle Code (CVC) and the National City Municipal Code. The CVC states, "Parking in alleys is prohibited, except for the purpose of actively unloading goods or passengers." Therefore, to make drivers aware of this prohibition and assist with enforcement, staff recommends installation of two "'No Parking in Alley" signs, one for each entrance to the alley. !f approved by City Council, all work will be performed by City Public Works. 34 of 200 Location Map with Recommended Enhancements (TSC Item: 2016-11) NO PARKING IN ALLEY Proposed Installation of two (2) °tNo Parking In Alley" signs Pr spsised 10' Red Curl "Rio Parking,` Proposed 2ll' Reed Curb "No Parking' 35 of 200 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR OCTOBER 12, 2016 ITEM NO. 2016-11 ITEM TITLE: REQUEST TO INSTALL 20 FEET OF RED CURB "NO PARKING" ON THE WEST SIDE OF "E" AVENUE, NORTH OF THE ALLEY AND 10 FEET OF RED CURB "NO PARKING" ON THE WEST SIDE OF "E" AVENUE. SOUTH OF THE ALLEY TO ENHANCE VISIBILITY AND ACCESS ON "E" AVENUE AND INSTALL TWO (2) "NO PARKING IN THE ALLEY" SIGNS (BY M. CASANOVA) PREPARED BY: Luca Zappiello, Civil Engineering Technician DISCUSSION: Mrs. Maria Casanova, resident of 1100 E. Avenue Apt. 3 has requested red curb "No Parking" on the west side of E. Avenue. Mrs. Casanova has stated that she constantly encounters line - of -sight issues due to vehicles parked on the west side of E. Avenue near the corner of "E" Avenue and the alley. Furthermore, Mrs. Casanova has also stated that cars park in the alley making it difficult for the emergency vehicles to ingress and egress. Lastly, she reported speeding along "E" Avenue. Mrs. Casanova is requesting painted red curb at said location to improve visibility and enhance safety for vehicles exiting from the alley onto "E" Avenue. Staff visited the site and observed vehicles parked near the corner of the intersection. When the vehicles on the alley are egressing onto "E" Avenue, there is insufficient visibility of oncoming southbound and northbound traffic for vehicles to turn safely onto "E" Avenue. Staff recommends to install 20 feet of red curb "No Parking" on the west side of "E" Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of "E" Avenue, south of the alley to enhance visibility and access on "E" Avenue. The section of ''E" Avenue between Kimuaii Way and E. Plaza Boulevard has an approximate length of 700 feet with a speed limit of 30 mph. Due to the short length of street and low volume of traffic, staff does not recommend reducing the speed limit. Parking on public streets and alleys is regulated by state parking law "California Vehicle Code". The code says that "parking in the alley is prohibited, except for the purpose of actively unloading goods or passengers". Staff also recommends the installation of two (2) "No Parking In Alley" signs at the two entrances of the alley. STAFF RECOMMENDATION: Staff recommends to install 20 feet of red curb "No Parking" on the west side of E. Avenue, north of the alley and 10 feet of red curb "No Parking" on the west side of E. Avenue, south of the alley to enhance visibility and access on E. Avenue. 36 of 200 Staff also recommends the installation of two (2) "No Parking In Alley" signs at the two entrances of the alley. EXHI BITS: 1. Correspondence 2. Location Map 3. Photos 20 i 6-11 37 of 200 TY' IS- z S TO WY\ 4m 0- oNoo4 c c-e v Y1, VYNCx -' c SO+ iovo , .r'e3idie r- 4 er MO O E ON .en u p C' ok,\rf\-\1 . a M 1 o, G `{ 'YY\ t�' 1 s 't s t a'e.o- - - h e, a ll C y 7 l b,j?+' - ,�jJ&•' 1Lil f1 r nck "6 it t V ut/ - I siTyyre-rwh ,� t, ln� l v`� S � � v ti n q n( U 9h G'J Stow � Si Ct CJ tir o n COI r S p COS Oki- to In \i-e t o C t=-e . When tly‘t ileN inOPI -to over (5-.1A-- 0-15 Awe, a t\ -e, y i)kil R fa CAS vt, v yes w tp Se t-6' - cok-f a.rC Mon n •10bSrr u G- . bI b ~er- Cars ¥W ' i.a rm p 1` e r to ., a bit toe- - . i %51r` ..s ko 30 i a1 bSi \gait oly . toe able -.et. t e \s a\f Cof t ‘n 0• div, tO G+- ° he Ca rS 117YrIti 'D0 , IA-- Lc o c+ - . 01�-e n �e. -� t1 , c ,r,s ?c..t- 1- ► k e. 0111-e, yy‘006:11 tA- a qVCiu k f5D%r Th-e, e( C oars to C6Y r tin A -6-0-1- Y e St e erf 1:'s .sue-ee* +0 c ter, . cA n . Mfr. �+n -,r ar set cm C «� Qv'.- musk \1 CC' Cots cowcowyl a too do - cars 38 of 200 car-c-a_ Location Map with Recommended Enhancements (TSC Item: 2016-11) NO PRIMING IN ALLEY Proposed Installation of two (2) "No Parking In Alloy" signs Proposed 10' Red Curb "No Ping" • Proposed 201 Red Curb oNo Parking" 39 of 200 Proposed Location — Install 20' of red curb "No Parking" on the west side of E. Avenue, north of the Alley Location of Proposed Red Curb at 1100 E. Avenue (looking North) Proposed Location — Install 10' of red curb "No Parking" on the west side of E. Avenue, south of the Alley Location of Proposed Red Curb at 1100 E. Avenue (looking South) 40 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF 20 FEET OF RED CURB "NO PARKING" ON THE WEST SIDE OF "E" AVENUE, NORTH OF THE ALLEY, AND 10 FEET OF RED CURB "NO PARKING" ON THE WEST SIDE OF "E" AVENUE, SOUTH OF THE ALLEY, TO ENHANCE VISIBILITY AND ACCESS, AND THE INSTALLATION OF TWO "NO PARKING IN ALLEY" SIGNS WHEREAS, a resident of an apartment at 1100 "E" Avenue has requested red curb "No Parking" on the west side of "E" Avenue at the alley to enhance visibility and access due to line -of -sight issues caused by vehicles parking near the corner of "E" Avenue and the alley, and that cars park in the alley making it difficult for emergency vehicles to access the homes; and WHEREAS, after a site evaluation, staff recommends the installation of 20 feet of red curb "No Parking" on the west side of "E" Avenue, north of the alley, and 10 feet of red curb "No Parking" on the west side of "E" Avenue, south of the alley, and two "No Parking in Alley" signs to enhance visibility and access; and WHEREAS, at its meeting on October 12, 2016, the Traffic Safety Committee approved staff's recommendation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of 20 feet of red curb "No Parking" on the west side of "E" Avenue, north of the alley, and 10 feet of red curb "No Parking" on the west side of "E" Avenue, south of the alley, and two "No Parking in Alley" signs to enhance visibility and access. PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 41 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 42 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of "Keep Clear" pavement markings with Do Not Block Driveway signs on southbound Tidelands Avenue in front of both driveways to Port of San Diego General Services loc 42 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of Keep Clear pavement markings with "Do Not Block Driveway" signs on southbound Tidelands Avenue in front of both driveways to Port of San Diego General Services located at 1400 Tidelands Avenue to improve ingress and egress during weekday morning peak traffic periods (TSC No. 2016-15). PREPARED BY: Stephen Manganiello PHONE: 619-336-4362 EXPLANATION See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: 417 FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation of Keep Clear pavement markings with "Do Not Block Driveway" signs on southbound Tidelands Ave in front of both driveways to Port of San Diego General Services located at 1400 Tidelands Ave. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on October 12, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install Keep Clear pavement markings with "Do Not Block Driveway" signs on southbound Tidelands Ave in front of both driveways to Port of San Diego General Services located at 1400 Tidelands Ave. ATTACHMENTS: 1. Explanation w! Location Map 2. Staff Report to the Traffic Safety Committee on October 12, 2016 (TSC No. 2016-15) 3. Resolution 43 of 200 EXPLANATION Mr. Antonio Sandoval with the Port of San Diego General Services Department has requested installation of KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the General Services Department to improve ingress and egress during weekday morning peak hours. According to Mr. Sandoval, Naval Base San Diego traffic often blocks the driveways early in the morning on weekdays between 5:30am and 7:OOam when waiting to pass through the Naval Base security check -point located nearby on W. 19th Street. Since, according to Mr. Sandoval, many of the General Services Department employees report to work and shortly thereafter, need to exit the facility to perform maintenance services during this same peak traffic period, installation of the KEEP CLEAR markings would better facilitate ingress and egress to/from the facility. Staff has confirmed that Naval Base traffic queuing does occur along W. 19th Street and Tidelands Avenue during this time period and at times, can extend past the Port of San Diego General Services Department driveways. Staff recommends installing KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the Port of San Diego General Services Department to improve ingress and egress for employees during weekday morning peak traffic periods. Staff also recommends installing "Do Not Block Driveway" signs at both driveways. If approved by City Council, all work will be performed by City Public Works. 44 of 200 Location Ma with Recommended Enhancements (TSC Item #2016-15) Naval Base San Dingo 1400 Tidelands Ave (Port of Zan Diego General SSer'iiees) Install itt EP CLEAN w "Do Not Block Drivevtrayr" sign 45 of 200 ITEM TITLE: 5 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR OCTOBER 12, 2016 ITEM NO. 2016-15 REQUEST FOR INSTALLATION OF KEEP CLEAR PAVEMENT MARKINGS ON SOUTHBOUND TIDELANDS AVENUE IN FRONT OF BOTH DRIVEWAYS TO PORT OF SAN DIEGO GENERAL SERVICES LOCATED AT 1400 TIDELANDS AVENUE TO IMPROVE INGRESS AND EGRESS DURING WEEKDAY MORNING PEAK TRAFFIC PERIODS (BY A. SANDOVAL) PREPARED BY: Stephen Manganiello, Director of Public Works / City Engineer Engineering & Public Works Department DISCUSSION: Mr. Antonio Sandoval with the Port of San Diego General Services Department has requested installation of KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the General Services Department to improve ingress and egress during weekday morning peak hours. According to Mr. Sandoval, Naval Base San Diego traffic often blocks the driveways early in the morning on weekdays between 5:30am and 7:OOam when waiting to pass through the Naval Base security check -point located nearby on W. 19th Street. Since, according to Mr. Sandoval, many of the General Services Department employees report to work and shortly thereafter, need to exit the facility to perform maintenance services during this same peak traffic period, installation of the KEEP CLEAR markings would better facilitate ingress and egress to/from the facility. Staff has confirmed that Naval Base traffic queuing does occur along W. 19th Street and Tidelands Avenue during this time period and at times, can extend past the Port of San Diego General Services Department driveways. STAFF RECOMMENDATION: Staff recommends installing KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the Port of San Diego General Services Department to improve ingress and egress for employees during weekday morning peak traffic periods. Staff also recommends installing "Do Not Block Driveway" signs at both driveways. EXHIBITS: 1. Correspondence w/ photos 2. Location Map 2016-15 46 of 200 Antonio Sandoval To: Subject SMAGANIELLO NATIONAMITYCA.GOV John Cole; Mari© Wht David Harri4•Pete Cruz Thive way Er ar5se/EExit Stripping GENERAL SERVICE DEPARTMENT ( PORT OFSAN DIEGD) ENTRANCE AND EXJT DRIVE WAYS. Who: City Qf National City Maintenance Department What Need the City Of National City Maintenance Department to come to the Port of San Diego General Service Departmental Tideland's AVE in National City In the Early mornings around 5:30 A.M to 7:3D A.IVI, due to heavy traffic Gy the NAVY, they are biockrng our drive ways Entrance. and Exit. It Is a safety issue for oturr department at General Service for our vehicles to get in and out of our drive ways. We wail like for the city of National city to stripe WHITE LINES in front of our drive ways Entrance and Exit in the street. Also Would like it say CAUTION KEEP. CLEAR. Where: Port of San Diego 1403 Tidelands Ave General Service Department When: GeneraU(7-30 days) Why: Mailtenance POC: Antonio Sandoval Cell SAFETY P1,ECAUTIONS. Follow safety precautions indicated by all local, state, federal. Cal/OSHA, OSHA, and District safety codes, policies, and procedures. Establish and maintain safe onsite working oondi tious for the duration Of the work. Contact Safety for questions or concerns, 1. Port Injury & Illness Prevention Policy, L . General Services Safety handbook i 47 of 200 Location Map with Recommended Enhancements (TSC Item #2016-15) tiall :.;;rlitigeits lattitrAltr 4.4r04-40I /02 V1 3S ‘116 I, I , I I. ; ifo 14tEttiEl :.)11,*Iiirl4ti 3 E. I * IA 'tifl1t4.ttE--,nt 4.• ,.•=tv • - — t/IMIkEtTISS141;71 vottimilhitA Wr4"1111 11#11.41V 4 11 Imtviatfli • r 1.. 1 1 Lp.1. P4aval as San Diego Gate .? Check -point ay , ,.%,.....—_. I, -• .tv--. • . wort,-rir,c....--rr fr ile -4 4.1 'Intl q LEE I :, .444 .1.1:1.-44;41,:.1 141%/47 _0E14E. E ' . . "111A. _E7:4 OicE4V+.11,i I t1 iTi Spin:IF-I • • 1.4 201 . ' 1:1 i I - ..i .. 14r11411'.i'l. 4.11511I-4f1.14r7Y---'--;7141111-1Fiell el, Eiil A -E t -,r i ltd ..._ f4infr 4 j? riy.11..;t11-4'.F-i' i'll:line_ : .4-11521 4freP414-9-4 I t P'' , ) E• - `1/ - .-„„_ - , / 111,41.,07414:::14.411, ir,;11111$ a .t, r 1 ill rElloll 1 l'41.114=4"E301,i'll--- ,1 1 '' 11 • 11- -i Fal 4 11 11 I \t 1 ki 1400 Tidelands Ave (Pork et San Diego General Services) "ti7 7 .• 1 I.)17' , it )-_ Instal KEEP CLEAR vac/Do Piet Bleck DrIvelmar sign 48 of 200 49 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF KEEP CLEAR PAVEMENT MARKINGS WITH "DO NOT BLOCK DRIVEWAY" SIGNS ON SOUTHBOUND TIDELANDS AVENUE IN FRONT OF BOTH DRIVEWAYS TO PORT OF SAN DIEGO GENERAL SERVICES LOCATED AT 1400 TIDELANDS AVENUE TO IMPROVE INGRESS AND EGRESS DURING WEEKDAY MORNING PEAK TRAFFIC PERIODS WHEREAS, a representative from the Port of San Diego General Services Department has requested installation of KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the General Services Department to improve ingress and egress during weekday morning peak hours; and WHEREAS, Naval Base San Diego traffic often blocks the driveways early in the morning on weekdays between 5:30 a.m. and 7:00 a.m. while waiting to pass through the Naval Base security check -point located nearby on West 19th Street, which blocks General Services Department employees from exiting the facility to perform maintenance services during this same peak traffic period; and WHEREAS, after conducting an inspection and review, staff has confirmed that Naval Base traffic queuing does occur along West 19th Street and Tidelands Avenue during this time period and recommends installing KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the Port of San Diego General Services Department and install "Do Not Block Driveway" signs at both driveways to improve ingress and egress for employees during weekday morning peak traffic periods; and WHEREAS, on October 12, 2016, the Traffic Safety Committee approved staffs recommendation. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the installation of KEEP CLEAR pavement markings on southbound Tidelands Avenue in front of both driveways to the Port of San Diego General Services Department. BE IT FURTHER RESOLVED that the City Council authorizes the installation of "Do Not Block Driveway" signs at both driveways to improve ingress and egress for employees during weekday morning peak traffic periods PASSED and ADOPTED this 15th day of November, 2016. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk George H. Eiser, III Interim City Attorney 53 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 54 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 2028 Wilson Avenue (TSC No. 2016-14). (Engineering/Public Works) 54 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 2028 Wilson Avenue (TSC No. 2016-14). PREPARED BY: Luca Zappiello PHONE: 619-336-4360 EXPLANATION: See attached.' DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation of a blue curb handicap parking space with sign at 2028 Wilson Avenue. BOARD / COMMISSION RECOMMENDATION: At their meeting on October 12, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign at 2028 Wilson Avenue. ATTACHMENTS: 1 Explanation wl Location Map 2. Staff Report to the Traffic Safety Committee on October 12, 2016 (TSC No. 2016-14) 3. Resolution 55 of 200 EXPLANATION Mr. Marie) T. Correa, resident of 2028 Wilson Avenue, has requested a blue curb handicap parking space in front of his house. The resident possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site and verified that the aforementioned residence does not have an accessible driveway or garage to accommodate a vehicle with a disabled driver or passenger. The length of unrestricted curbside parking available on the west side of the 2000 block of Wilson Avenue is approximately 270 feet. Currently, there are five existing on -street handicap parking spaces provided in the immediate vicinity of the area: 1) 1824 Wilson Avenue (residence), 2) 1838 Wilson Avenue (residence), 3) 2121 Wilson Avenue (residence), and 4) two handicap parking spaces in front of 1816 Harding Ave (St. Anthony of Padua Catholic Church). Per the City Council Disabled Persons Parking Policy, since the total number of on -street handicap parking spaces (including the proposed handicap parking space in front of 2028 Wilson Avenue) would not exceed 3% of the total number of available on -street parking spaces in the area, Mr. Correa's request is eligible for further consideration. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends installation of a blue curb handicap parking space with sign in front of the residence at 2028 Wilson Avenue. The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 56 of 200 Location Map with Recommended Enhancements (TSC Item: 2016-14) Proposed Blue Curb Handicap Parking Existing Blue Curb Handicap Parking at 2121 Wilson Ave 4 POWNG ONLY Kt94 (CA r / 11 20`c8 Vlfilson live WILSON AVE PARKING ONLY R99 rc15! Existing Blue Curb Handicap Parking at 1824 and 1838 Wilson Ave PARKING ONLY R99(CA) Existing Blue Curb Handicap Parking at 18i6 Harding Ave VA 'AD HARDING AVE GC i • • 57 of 200 4 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR OCTOBER 12, 2016 ITEM NO. 2016-14 ITEM TITLE: REQUEST FOR INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGNAGE AT 2028 WILSON AVENUE (BY M. CORREA). PREPARED BY: Luca Zappiello, Civil Engineering Technician DISCUSSION: Mr. Mariel T. Correa, resident of 2028 Wilson Avenue, has requested a blue curb handicap parking space in front of his house. The resident possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site and verified that the aforementioned residence does not have an accessible driveway or garage to accommodate a vehicle with a disabled driver or passenger. The length of unrestricted curbside parking available in front of Mr. Correa's house is approximately 270 feet. Currently, there are five existing on -street handicap parking spaces provided in the immediate vicinity of the area: 1) 1838 Wilson Avenue (approved per TSC Item 2013-16), 2) 2121 Wilson Avenue (approved per TSC Item 2015-24), 3) 1812 Wilson Avenue (approved per TSC Item 2013-05), 4) 1816 Harding Ave, next to St. Anthony of Padua Catholic Church, there are two diagonal blue curb handicap parking spaces. Per the City Council Disabled Persons Parking Policy, since the total number of on -street handicap parking spaces (including the proposed handicap parking space in front of 2028 Wilson Avenue) would not exceed 3% of the total number of available on -street parking spaces in the area, Mr. Correa's request is eligible for further consideration. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. 58 of 200 STAFF RECOMMENDATION: Since all three conditions of the City Council's Disabled Persons Parking Policy are met for this "Special Hardship" case, staff recommends installation of a blue curb handicap parking space with signage in front of the residence at 2028 Wilson Avenue. EXHIBITS: 1, Correspondence 2. Location Map 3. Photos 4. Disabled Persons Parking Policy 2016-14 59 of 200 5LET1flf r: T t 011 6110 1UNOiifN th0 MID REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACE NAME OF DISABLED PERSON: AM Dirt 7 'o e6`A NAME OF REPRESENTATIVE FOR DISABLED PERSON [if different from above}: 5 o�vl 1q q C) A. Cro / •*1 ADi5itESS: aZ02. g /LSo,ti A r/ IL i77r2Av,q / CI7" C4. ?'YS EMAIL: .T� PHONE NUMBER: iyYi Please answer the following questions, which will assist Engineering staff, the Traffic Safety Comrnittee, and your City Council in determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be informed that all blue curb parlcing spaces are considered public parking. Therefore, any registered vehicle !n possession of a disabled persons placard or license plate is legally allowed to park In the blue curb space for up to 72 continuous hours. 1) Do you possess a valid disabled person's placard Issued by the California Department of Motor Vehicles (DMV)? Z[ YES E NO If YES, please include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? EYES XNO 1-7 r—i if YES, is the garage iarge enough to parka vehicle ji'ES LINO (minimum of 20' x 12') 3) Does your residence have a driveway? VES NO If YES. a) is the driveway large enough to Dark a vehicle? YES ENO (minimum of 20' x 12') b) Is the driveway level? EYES ONO 3s the driveway sloped/inclined? EYES 7N!o 4) Please write any additional comments here [optional). 60 of 200 REMOVE FROM !AMOR BEFORE reiViNGIVEHiCLE 07; LIFORNIA 110,141rOJINti; Th dittablef4 parking p.11 id re42ult iv4 AN troixdrnutrit ifinvc4114,2C-0.w Ort.SE or F1J EL 18.1.4:E,L1r)....,F.,s E. Ettp[p.strOrtL.001,1i,1:',,g6111) SZo`o! rol,i441 4. rli:°,1.11irtl Self ci.Gr FT! L,,,o4erviet..., faulitli2s one. 7,...rtirr:051#20 oft 61 of 200 7cs0wwra Acar y A. Pda�rYJM(bh7CX 130Ff+P ii'61iC'(YS A Pubflc Service Agency ***CUSTOMER RECEIPT COPY*** EXPIRES; 06/30/2017 *** D I S A B L E D PERSON PLACARD*** PLACARD NUMBER: CORREA_ Fn,ARIEL TANAIRY 2028 WILSON AVE NATIONAL CITY PIC: 1 TV: 91 DATE' ISSUED: MO/YR: WI' DT FEES RECVD: DUE : NONE CVD - CASH : CA 91950 r -��+.:�*e ^► CHCK . CRDT : CO: 37 E10 613 AO 0000000 0016 CS E10 060915 N1 DEPARTMENT OF MOTOR VEHICLES PLACARD IDENTIFICATION CARD THIS FICATION CARD OR FACSIMILE COPY IS TO BE CARRIED BY THE PLACARD 0 j—= = = IT TO ANY PEACE OFFICER UPON DEMAND. I z�TE NCTIr. BY -���._.r� ., ,� MMEDI.��.�LY ivv;.�� a Di_�V - L OF ANY CHANGE OF ADDRESS. WHEN PARKING, BANG THE PLACARD FR w tc .ITMAW MIRROR. REMOVE IT WHEN DRIVING. PLACAR13# : EXPIRES: tno/.30A.7 2028 WILSON AVE PLACARD HOLDER: CORREA MARIEL TANA IRY DOB: ISSUED: TYPE: N1 NATIONAL CITY CA 91950 PURCHASE OF FUEL (BUSINESS & PROFESSIONS CODE 13660) STATE LAW REQUIRES SERVICE STATIONS TO REFUEL A DISABLED PERSON'S VEHICLE AT SELF-SERVICE RATES, EXCEPT SEE , -- '-�. FACILITIES WITH ONLY ONE CASHIER. l~ WHEN YOUR PLACARD IS PROPERLY f. :wt - `.. DISABLED PERSON PARKING SPA ABLUE PAYING *GREEN ZONES WITHOUT PREFERENTIAL PARKING PRIVIL YOU MAY NOT PARK IN/ON: *R *SPACES MARKED BY CROSSHATCH IT IS CONSIDERED MISUSE: *TO IS BEING TRANSPORTED *TO DISPLA''" REVOKED *TO LOAN YOUR PLACARD TO ANY MISUSE IS A MISDEMEANOR (SECTION 4461V RFs'F OrATT'1TT CIFi' rnu&' ^T hrtTr, % s vsry Y PARK IN/ON: TREET METERED ZONES WITHOUT LIMITS *STREET WHERE IDENTS AND MERCHANTS. S *WHITE OR YELLOW ZONES LED PERSON PARKING SPACES. UNLESS THE DISABLED OWNER WHICH HAS BEEN CANCELLED.OR INCLUDING FAMILY MEMBERS. AND CAN RESULT IN CANCELLATION OR 62 of 200 Location Map with Recommended Enhancements TSC Item: 2016-14) C.� 'PANNING ONLY i I P Proposed eiue Curb Handicap Parking ;ia r o CD CD era PARKING ONLY R99 (CA) WILSON AVE HARDING AVE Existing Blue Curb Handicap Parking at 1824 and 1838 Wilson Ave PARKING ONLY R99 (CA) --. Existing Blue Curb Handicap Parking at 1816 Herding Ave 63 of 200 Location of Proposed Blue Curb Handicap Parking at 2028 Wilson Ave (looking West) PROPOSED LOCATION Location of Proposed Blue Curb Handicap Parking at 2028 Wilson Ave (looking Southwest) 64 of 200 DISABLED PERSONS PARKING POLICY The purpose of a• disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles, The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3, Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation hails, museums, etc, 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office buildings) with an aggregate of more than 50,000 square feet of usable floor space, Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 65 of 200 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a. part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 66 of 200 (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE; It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p 67 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGN IN FRONT OF THE RESIDENCE AT 2028 WILSON AVENUE WHEREAS, a resident of 2028 Wilson Avenue possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles and has requested the installation of a blue curb handicap parking space in front of the residence; and WHEREAS, after conducting an inspection and review, staff determined that all conditions have been met for the property to qualify for a blue curb handicap parking space; and WHEREAS, on October 12, 2016, the Traffic Safety Committee determined that all conditions have been met for the property to qualify for a blue curb handicap parking space and approved the installation of a blue curb handicap parking space with signage in front of the residence at 2028 Wilson Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to approve the installation of a blue curb handicap parking space with signage in front of the residence at 2028 Wilson Avenue. PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 68 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 69 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 614 Highland Avenue (TSC No. 2016-13). (Engineering/Public Works) 69 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb handicap parking space with sign in front of the residence at 614 Highland Avenue (TSC No. 2016-13). PREPARED BY: Luca Zappiello, Civil Engineering Tech PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the installation cf a blue curb handicap parking space with sign at 614 Highland Avenue. BOARD I COMMISSION RECOMMENDATION At their meeting on October 12, 2016, the Traffic Safety Committee unanimously approved the staff recommendation to install a blue curb handicap parking space with sign at 614 Highland Avenue. ATTACHMENTS: 1. Explanation wl Location Map 2. Staff Report to the Traffic Safety Committee on October 12. 2016 (TSC No. 2016-13) 3. Resolution 70 of 200 EXPLANATION Mrs. Leonila Martinez, resident of 614 Highland Avenue, has requested a blue curb handicap parking space in front of her house. The resident possesses a valid disabled person's placard from the California Department of Motor Vehicles. Staff visited the site and observed that Mrs. Martinez has a driveway but does not have a garage to accommodate a vehicle with a disabled driver or passenger. With Mrs. Martinez's permission and supervision, staff measured the driveway. The driveway is 60 feet long by 10 feet wide. The slope of the driveway is negligible. Since the width of the driveway is less than 12 feet, there is not enough clearance to provide accessible parking for persons with disabilities. Staff also measured the amount of available parking in front of the residence. The length of curb in front of the residence is approximately 40 feet, which allows for two parking spaces. Currently, there are two existing on -street handicap parking spaces provided in the immediate vicinity, one in front of the business at 524 Highland Avenue and another in front of a church at 635 E. 7th Street. Per the City Council Disabled Persons Parking Policy, since the total number of on -street handicap parking spaces (including the proposed handicap parking space in front of 614 Highland Avenue) would not exceed 3% of the total number of available on -street parking spaces in the area, Mrs. Martinez's request is eligible for further consideration. The City Council has adopted a policy, which is used to evaluate requests for handicap parking spaces. The City Council Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since a!I three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends installation of a blue curb handicap parking space with sign in front of the residence at 614 Highland Avenue. The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 71 of 200 1 Location Map wiith Recommended Enhancements (TSC Item: 2016-13) PA R ONLY Fil9S (Ckg Existing Blue Curb Disabled Parldng at E. 7th Street nal Proposed Blue Curb Disabled Parking PARKING ONLY Rg jCiti Etirt - ,1 • 7--'1 g PARKING ONLY 41161111111.11ir' Existing Blue Curb Disabled Parking at 524 Highland Avenue I AVE IL L-4- 72 of 200 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR OCTOBER 12, 2016 ITEM TITLE: ITEM NO, 2016-12 REQUEST FOR THE INSTALLATION OF THREE 30-MINUTE PARKING SPACES IN FRONT OF THE BUSINESS LOCATED AT 801 NATIONAL CITY BOULEVARD (BY A. KIRSCH) PREPARED BY: Luca Zappiello, Civil Engineering Technician DISCUSSION: Mr. Aaron Kirsch, a small-business owner of Coronado Cafe (Cafe) at 801 National City Boulevard, has requested the conversion of 1-hour parking spaces in front his business located at 801 National City Boulevard to 30-minute parking spaces to facilitate and increase parking turnover for his customers. Mr. Kirsch's business does not have off-street parking available for his customers. Mr. Kirsch has stated that parking spaces in front of his business are frequently occupied by vehicles for several hours. According to Mr. Kirsch, the conversion from 1-hour to 30- minute parking space should increase the viability of his business, provide enough time for the delivery of goods to the Cafe, and reduce the amount of time that vehicles that park in front of the Cafe. Staff visited the site and verified that the Cafe does not have off-street parking. There are approximately 126 feet (equal to seven () parking spaces) of 1-hour curbside parking available on the west side of the building. However, there are approximately 72 feet (equal to four (4) parking spaces) of 1-hour curbside parking available directly in front of the Cafe. Staff recommends the conversion of 54 feet (equal to three (3) parking spaces) in front of the Cafe from 1-hour parking spaces to 30-minute parking spaces to increase parking turnover for customers of the Coronado Cafe. The Bayview Family Dental Care is located south of the Cafe and shares curbside parking with Mr. Kirsch's business. Staff spoke with the secretary from the Bayview Family Dental Care office and she confirmed that cars often park in the 1-hour parking space for several hours. The,Bayview Family Dental Care prefers to have 1 hour parking available for clients because average treatment time for patients is approximately 1 hour. STAFF RECOMMENDATION: Following the aforementioned discussion, staff recommends the conversion of 54 feet (equal to three (3) parking spaces) in front of the Coronado Cafe from 1-hour parking spaces to 30-minute parking spaces to increase parking turnover for customers of the Cafe. EXHIBITS: 73 of 200 1. Correspondence 2. Location Map 3. Photos 2016-12 74 of 200 REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACE NAME OF DISABLED PERSON: it (c7.401/ AAA K l 7 /uc NAME OF REPRESENTATIVE FOR DISABLED PERSON (If different from above): k /eta v� ADDRESS: h AY'Ph U EMAIL: Lam PHONE NUMBER: 3 Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council in determining If you are qualified to have a blue curb disabled persons parking space placed In front of your residence. Please be Informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle In possession of a disabled persons placard or license plate Is legally allowed to park in the blue curb space for up to 72 continuous hours. ENG& Pig LEFT, ITV OF NPTIONAL CITY CUD PK1:59 JUL 6'16 1) Do you possess a valid disabled person's placard Issued by the California Department of Motor Vehicles (DWI)? jig.TkS Q NO if YES, please Include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? If YES, is the garage large enough to park a vehicle (minimum of 2D' x 121 3) Does your residence have a driveway? Ea 'AMC OYES 'NO EYES aLa a) Is the driveway large enough to park a vehicle? EYES (minimum of 2D' x 12') b) Is the driveway level? c) is the driveway sloped/Inclined? 4) Please write any addl llonaf comments here (optional). gesi'Neip f' a_S Gt of/sa (-.5 rriirok 1'?sr of f c tek 4 - e ar lr 0', tea re -T� OYES ES ONO EJN0 ENi3,"' 94.c ,: T A * BA—Se-D ON STAF'F',S S l''r V4LVi`'n oW.e-r 51' IJc t65 4-4,V6 AIR\w�1►,�y! #Oweki6 TT IS t3-lr wig Acozmoes>L976 A Yi: ftI c,L . vJ (T' k4 A 75 of 200 DEPARTMENT OF MOTOR VEHICLES DISABLED PERSON PLACARD IDENTIFICATION CARD/RECEIPT TYPE: NI DOB: ISSUED TO PLACAFID NUMBER:l��3 EXPIRES: 06/30/2017 DATE ISSUE A Public Service Agency This Identification card or facsimile copy is to be carried by the placard owner. Present It to any peace officerupon demand. immediately notify DMV'by mail of any change of address. When parking, hang he placard from the rear view miter, remov it from the mirror when driving. When your placard is properly displayed, you may park In or on: TV: 92 CO: 37 * Disabled person parking spaces (blue zones) * Street metered zones" without paying. " Green zones without restrictions to time limits. Streets where preferential parking privileges are given tt . 'T ' . r is and merchants. •,c ;; = •r : ` : Zs'N You may not park In or on: r a , • ` .: d, Y t4P . White or Tow A4vay Zones. . i ; C.4arked spaces next to disabled person Sub. ' MARTINEZ LEDNILA 614 HIGHLAND AVE NATIONAL CITY CA 91950 r o g It is � sial d misuse to: adard unless the disabled owner is being �tiw 3 •_ 1 O1 p(a,y s placard which has been cancelled or revoked. Purchase of fiesl,; °,.: (Business & Professions Code i3660)• placard to , anyone, including fatuity members. State law requires service stations to refuel a ti stile is a misdemeanor (section 4461VC) and can disabled persons vehicle at self-service rates result In cancellation or revocation of the placard, loss except self-service facilities with only one cashier. of parking privileges, and/or fines. IPPXD P * 76 of 200 REMOVE FROM MIRROR BEFORE CIRIVING VEHICLE CALIFORNIA Tiit uta.c bld ;ladling 1:0„arlarti re'4Lillt in a reiFxurvoloivi loll& f S-4,2A30 " PL:Er F. 'EL sr:I.:, r:ov., 1161: 77 of 200 Location Map with Recommended Enhancements (TSC Item: 2016-13) L� PARKING ONLY Existing Blue Curb Disabled Parking at E. 7"' Street 614 Highland Ave PARXING Existing Blue Curb Disabled Parking at 524 Highland Avenue 78 of 200 614 Highland Ave 00.011114; I111NIINI� PROPOSED LOCATION Location of Proposed Blue Curb Handicap Parking space at 614 Highland Ave (looking West) PROPOSED LOCATION Location of Proposed Blue Curb Handicap Parking space at 614 Highland Ave (looking Southwest) 79 of 200 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4, Community service facilities such as senior citizens service centers, etc. 5, Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6, Employment offices for major enterprises employing more. than 200 persons. 7 Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 80 of 200 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (I) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 81 of 200 Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:it must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" Iicense plates may park in the above stalls. (3) rha: p 82 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB HANDICAP PARKING SPACE WITH SIGN IN FRONT OF THE RESIDENCE AT 614 HIGHLAND AVENUE WHEREAS, a resident at 614 Highland Avenue possesses a valid Disabled Person Placard from the State of California Department of Motor Vehicles and has requested the installation of a blue curb handicap parking space in front of the residence; and WHEREAS, after conducting an inspection and review, staff determined that all conditions have been met for the property to qualify for a blue curb handicap parking space; and WHEREAS, on October 12, 2016, the Traffic Safety Committee determined that all conditions have been met for the property to qualify for a blue curb handicap parking space and approved the installation of a blue curb handicap parking space with signage in front of the residence at 614 Highland Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Engineer to approve the installation of a blue curb handicap parking space with signage in front of the residence at 614 Highland Avenue. PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 83 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 84 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City deleting City Council Policies 504 - Mile of Cars Banners, 505 - Street Banner Program; Policy 701 - Stop Sign Installation, 702 - Pedestrian Crosswalk Installation, 706 - Street Light Policy, 7 84 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City Deleting City Council Policies 504 — Mile of Cars Banners, 505 — Street Banner Program; Policy 701 — Stop Sign Installation, 702 — Pedestrian Crosswalk Installation, 706 — Street Light Policy, 708 — Speed Hump Installation, 709 — Installation of Dusk to Dawn Lights; and Policy 903 — 50/50 Curb, Gutter, Sidewalk and Retaining Wall Program. PREPARED BY: Lauren Maxilom, Management Analyst II' DEPARTMENT: City Manager's Office APPROVED BY. EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. nla ENVIRONMENTAL REVIEW: p/a ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Review and approve policy deletions as submitted. BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: Policies 504, 505 Policies 701, 702, 706, 708, 709 Policy 903 85 of 200 EXPLANATION As per Council Policy #101, the City Council Policy Manual is reviewed on an annual basis, and updated as necessary. At this time staff proposes deleting the following policies from Chapters 500, 700 and 900 of the Manual: • 504: Mile of Cars Banners - addressed through TUP process; content reviewed for consistency with Sign Ordinance / NCMC Chapter 18.47 • 505: Street Banner Program - addressed through TUP process; content reviewed for consistency with Sign Ordinance / NCMC Chapter 18.47 • 701: Stop Sign Installation - warrants / guidelines provided through CA Manual on Uniform Traffic Control Devices • 702: Pedestrian Crosswalk Installation - warrants / guidelines provided through CA Manual on Uniform Traffic Control Devices and Americans with Disabilities Act (ADA) • 706: Street Light Policy - replaced by National City Street Light Manual • 708: Speed Hump Installation — no longer applicable; all requests for traffic calming are reviewed by City Engineering; warrants for traffic calming measures are evaluated using state and regional traffic engineering guidelines and best practices. • 709: Installation of Dusk to Dawn Lights — program no longer applicable • 903: 50/50 Curb, Gutter, Sidewalk and Retaining Wall Program - program no longer applicable Proposed amendments to additional Council Policies will be brought back at future Council meetings. 86 of 200 TITLE: Public Improvements or Professional POLICY #502 Service Contract Change Orders ADOPTED: February 6,1990 AMENDED: March 2, 2010 PURPOSE The purpose of this policy is to establish authorization limits and standard methods for the approval of changes in contracts. DEFINITIONS Construction Contract: A written contract with a properly licensed contractor to construct public improvements within the City of National City that conforms to the Standard Specifications for Public Works Construction (hereinafter, "Green book") and special provisions. Construction Change Order: A Construction Change Order is a written directive to the contractor to make changes in the work within the general scope of the contract during the construction period. Changes might involve additions to or deletions from the contract, adjustment of bid or line item quantities exceeding the limits set by the latest edition of the Standard Specifications for Public Works Construction (Green Book), and special provision as follows: • Addition of an item of work not specified in the original contract. • Deletion of an item of work specified in the original contract or subsequent approved change order. • Adjustment of line item quantities beyond the limits allowed in the latest edition of the Standard Specifications for Public Works Construction (hereinafter "Green book") and/or special provisions. • Adjustment of contract time for reasons other than those allowed in the Green book or special provisions. On -Call Consultant Contract: A written agreement between the City and a professional services provider that specifies the services to be provided to the City at defined rates on an as -needed basis as requested by the City through written work orders. On -Call Consultant Work Order: Written request from the City to an on -call consultant that authorizes the consultant to perform work on a specific project within the budget, scope and schedule defined in the work order that are within the scope and budget of the On -Call Consultant Contract. On -Call Consultant Contract Amendment: A written agreement with a consultant to make specified changes to the On -Call Consultant Contract. An On -Call Consultant Contract Amendment shall specify changes to services, rates, schedule adjustments and/or overall contract value. The Amendment must be agreed to by the City and the Consultant. Page 1 of 3 87 of 200 Standard Consultant Contract: A written agreement between the City and a professional services provider that specifies the services to be provided to the City at defined specific rates for a specific project within a specific time. Standard Consultant Contract Amendment: A written agreement with a consultant to make specified changes to the Standard Consultant Contract. A Standard Consultant Contract Amendment shall specify changes to services, rates, schedule adjustments and/or overall contract value. The amendment must be agreed to by the City and the Consultant. POLICY 1. Public Improvement projects shall be administered in accordance with the latest edition of the Green book, specifications and contract special provisions. 2. Adjustment of bid or line item quantities may be approved by the City Engineer for adjustments within the limits set by the latest edition of the Green book and special provisions. Adjustment of line item quantities that exceed the latest edition of the Green book and/or the special provisions (whichever is greater) shall proceed under the Contractor Change Order policy limits as prescribed below. 3. Designated officials of the City are authorized to approve Contract Change Orders to public improvement contracts and amendments to on -call consultant contracts within the scope of the contract, Council approved funding and the limits set forth as follows: Designated Official Limits City Engineer City Engineer City Manager Aggregate Contract Change Orders, Amendments to On -Call Consultant Contracts and Standard Consultant Contracts up to 15% of the original contract amount, not to exceed a maximum of $25,000 per change order or amendment. Adjustments of contract time for justifiable delays within the limits of the latest edition of the Green book and special provisions. Aggregate Contract Change Orders, Amendments to On -Call Consultant Contracts and Standard Consultant Contracts up to 25% of the original contract amount, not to exceed a maximum of $50,000 per change order or amendment. Page 2 of 3 88 of 200 City Manager City Council May exceed the limits of authorization set forth herein, if in the City Manager's opinion the situation requiring the Contract Change Order is of a nature that presents an emergency in which there is a concern for public safety, or if delay would cause un- necessary additional expenses. In such a case, the Contractor Change Order will subsequently be presented to the City Council for ratification at the next regular City Council meeting.. Contract Change Orders, Amendments to On -Call Consultant Contracts and Standard Consultant Contracts that exceed 25% of the original contract amount or $50,000 for a single Change Order or Amendment. Page3ofi 89 of 200 TITLE: National City Boulevard, Mile of Cars POLICY #504 Banner Policy ADOPTED: January 13, 1998 AMENDED: Purpose The purpose of this policy statement is to establish the availability and the manner of use of the two sets of banner poles, on National City Boulevard at 18th and 30th Street. Intent The banner poles are intended to support banners that announce events or display messages of community -wide interest and significance, Banners will not be installed that advertise or otherwise promote religious, partisan, political or commercial activities. The use of the poles shall be allocated to recognize groups on a first come, first served basis, following a reservation system administered by the Engineering Department. Banners that meet the minimum specifications provided herein shall be fabricated by the sponsoring group and be installed only by the Public Works Department or their installer. Permit Requirements An organization, civic association or other community groups desiring to use the poles to erect a banner shall submit a permit application to the Engineering Department on a form provided at least ten (10) working days prior to the first requested day of display. The application shall include: 1) the name of the sponsoring organizations; 2) the name, phone number and address of an individual representing the organization who is responsible for the banner; and 3) the requested installation and removal dates within the maximum duration interval specified below. .A non-refundable permit filing fee shall accompany the application. The application shall also describe the general dimensions and characteristics of the banner in reference to the "Specifications" section of this Policy and shall indicate the wording of the message the banner will display. A photo or illustration may be submitted to supplement a written description. The City Engineer shall review the application and issue a permit to install the banner(s) for the period indicated if a finding is made that all of the specific provisions, as well as the intent, of this Policy are satisfied. A service charge to cover the cost of erecting and removing the banner by the Public Works Department shall be paid by the applicant, whereupon a work order will be issued to the Public Works Department to receive and install the banner on the specified date. Message Content The banner poles were installed with the intent to provide the community with a location whereupon general information and messages of Citywide, non-commercial significance would be displayed. As such, any banner containing language supporting or referring to the following subjects will not be attached to the poles: 1) a campaign for a political office, proposition initiative, or a specific issue that may be construed to have political or public policy implications; 2) an event or activity of primarily sectarian religious significance; 3) any sale of product or service, whether for profit or not -for -profit, including fund-raising events sponsored by not -for -profit organizations; and 4) any Page 1 of 3 90 of 200 subject that, in effect, does not apply or have interest to the general population of the City of National City. In general, the message language shall be appropriate for display on public property. The message on the banner to be installed may not deviate substantially from that indicated on the approved banner permit. If prior to the installation of the banner, it is apparent that the message does not substantially conform to the permit, the banner will not be erected and the installation service charge shall be refunded upon removal of the banner from the Public Works property. Fees and Charges An application fee and installation service charge shall be assessed per the Fee Schedule adopted by the City Council. Liability and Insurance The applicant shall be liable for any loss, damage, or injury sustained by the City or any other person, due to the negligence of the person(s) to whom the banner peiiiiit is issued. The applicant shall agree to save and keep the City and all its officers, department and employees harmless from any and all costs, damages or expenses that the City or any of its officers, department and employees may be obliged to pay by reason of, or that may arise out of, the granting and issuance of the banner permit, or the storage, transporting, erecting or displaying of the banner authorized hereby. The applicant shall maintain a policy of public liability insurance in the sum of one million dollars ($1,000,000). A certificate of insurance shall be presented upon approval of the permit and before the issuance of a work order to Public Works to erect the banner. The certificate shall specifically name the City of National City as additional insured. The policy shall state that the City shall be given 30 days minimum notification by registered mail in case of expiration or proposed cancellation of the policy. Specifications The following shall govern the construction of the banner panels and accessories for use on the National City Boulevard banner poles: 1. The banner panel shall be four (4) feet wide by thirty-four (34) feet - six (6) inches long. 2. The banner panel shall be perforated over at least ten percent (10%) of the area to reduce wind resistance. 3. The material used for the banner shall be a minimum of thirteen (13) ounce canvas and shall be double stitched for reinforcement at each corner. A 3/B-inch diameter brass grommet shall be sewn into each corner of the panel. 4. A 3/B inch to 1/2 inch diameter, plastic -coated, steel -wire cable shall be hemmed in along the top and bottom of the panel. A minimum one -inch diameter eye loop secured with a suitable crimp shall be formed at the ends of the cable. The overall length of the cables shall be thirty-five (35) feet - six (6) inches. Duration, Scheduling and Handling of Banners The duration of each separate banner display covered by one permit application shall be no more than forty-five (45) days. The display shall be scheduled according to the dates Page 2 of 3 91 of 200 requested on the permit application form and shall be granted on a first -come, first -served basis. This provision may be modified by mutual agreement among the parties involved and with the approval of the City Manager. The City Engineer shall maintain an annual banner calendar that will allow advance scheduling of banner displays. Banners approved for installation shall be delivered to the Public Works yard no later than 3:00 p.m. on a regularly scheduled workday, at least five (5) working days prior to the first scheduled day of display. The banners shall be removed only by the Public Works Department at the end of the last scheduled day of display and delivered by City employees back to the Public Works' yard. The banners shall be removed from the Public Works yard by the sponsoring organization within five (5) working days of the scheduled removal date, or the date of delivery back to the yard, whichever occurs later. Page 3 of 3 92 of 200 TITLE: National City Street Banner Program POLICY #505 ADOPTED: May 4, 2004 AMENDED: Purpose The purpose of this policy is to establish clear guidelines and permit approval process for organizations requesting permission to display vertical banners on City -owned street light poles. City personnel receive an increasing number of these requests, specifically for the decorative light poles on Civic Center Drive and other major corridors. We anticipate more such requests as communities experience improvements and capital improvement projects reach completion. Background Council Policy Number 504, "National City Boulevard, Mile of Cars", adopted on January 13, 1985, is limited to guidelines for displaying large horizontal banners (4' x 34'6") across the roadway, from the two sets of banner poles on National City Boulevard at 18th Street and 30th Street. Intent The policy and permit process designates the responsibilities and components of banner installation, rotation, maintenance and repairs, new or replacement banners and hardware, and costs related to banner installation are addressed below. The intent of permitting banners to be displayed on street light poles is to support banners announcing events or containing messages of community -wide interest and significance. Those containing messages that promote religious, partisan, political or commercial activities will not be permitted. Permit Requirements An organization, civic association or other community groups desiring to use the street light poles to display banners shall submit a permit application to the Public Works/Engineering Department, at least fifteen (15) working days prior to the first requested day of display. A description and diagram or photo of the banner and non- refundable permit filing fee shall accompany the application. The Director of Public Works/Engineering shall review the application, and issue a permit to install the banners if all requirements are met. Public Works Street Division does not have adequate equipment or staffing to perform banner installation and removal, therefore the applicant is responsible for installation and removal of the banners, and must have required insurance. Location of Available Street Light Poles Specific locations authorized for posting banners include the forty (40) City -owned street light poles located along both sides of Civic Center Drive, between National City Boulevard and Interstate 5; and forty-eight (48) poles along National City Blvd. in front of the Civic Center, from 12`h to 18th Streets, a total of eighty-eight (88) poles. The Page 1 of 3 93 of 200 number of banners allowed per permit may be limited to a minimum of twenty (20) banners at the discretion of the Director of Public Works/Engineering. For other areas of interest, staff will designate City -owned street light poles authorized for use, and brackets may need to be installed a the applicant's expense. A significant number of street light poles are owned by SDG&E and banners are not permitted on these. Message Content Banner text must contain messages of community -wide interest, significance, and public benefit. These may include announcements of special events, seasonal or holiday decorations, neighborhood themes capital improvement or redevelopment projects, public education messages for promotion of environmental programs, and as a form of public art. Any banner containing language supporting or referring to the following subjects will not permitted: 1) a campaign for public office, position initiative, or a specific issue that may be construed to have political or public policy implications; 2) an event or activity of primarily sectarian religious significance; 3) any sale of product or service, whether for profit or not -for -profit, including fund-raising events sponsored by not -for -profit organizations; and 4) any subject that, in effect, does not apply or have interest to the general population of the City of National City. In general, the message language shall be appropriate for display on public property. The message on the banner to be installed may not deviate substantially from that indicated on the approved banner permit. If prior to the installation of the banner, it is apparent that the message does not substantially conform to the permit, the banner will not be erected. Fees and Charges s An application fee shall be assessed per the Fee Schedule adopted by the City Council for full cost recovery. Liability and Insurance The applicant shall be liable for any loss, damage, or injury sustained by the City or any other person, due to the negligence of the person(s) to whom the banner permit is issued. The applicant shall agree to save and keep the City and all its officers, departments and employees harmless from any and all costs damages or expenses that the city or any of its officers, departments and employees may be obliged to pay by reason of, or that may arise out of, the granting and issuance of the banner permit, or the storage, transporting, erecting or displaying of the banner authorized hereby. The applicant shall maintain a policy of public liability insurance in the sum of one million dollars ($1,000,000). A certificate of insurance shall be presented upon approval of the permit and before the issuance of a work order to Public Works to erect the banner. The certificate shall specifically name the City of National City as additional insured. The policy shall state that the City shall be given 30 days minimum notification by registered mail in case of expiration or proposed cancellation of the policy. Page 2 of 3 94 of 200 Specifications The following shall govern the construction of the banner panels and accessories for use on the City -owned street light poles: 1. The banner shall be 94" in height by 30" wide and double sided (graphics/text on both sides of the banner. 2. The material used for the banner shall be made of durable material for the environment (vinyl or sunbrella) 3. All banners in designated area must be consistent with a pleasant uniform theme and color or design throughout. Duration, Scheduling and Handling of Banners To maximize the lifespan and marketing effectiveness of the banners, street banners should be limited to, and rotated, every three to six months. The rotation schedule will be determines by the Director of Public Works/Engineering, annually, based upon the promotional timeframe and availability of banners and labor costs. Banners promoting City -sponsored activities will have priority, otherwise availability is scheduled on first come, first served basis, only when City -sponsored banners are not scheduled. Provisions may be modified by mutual agreement among the parties involved and with the approval of the City Manager. The Public Works/Engineering Director shall maintain an annual banner calendar that will allow advance scheduling of banner displays. The applicant shall remove the banners at the end of the last scheduled day of display. Banner Maintenance and Replacement. Street banners are susceptible to the elements of wind, rain and salt air. The City is not responsible for the condition of street banners due to normal wear and tear. Sponsors of street banners will be responsible for replacement and purchase costs of new banners unfit for display. Banners showing signs of wear and tear detract its visual appeal and purpose. Any torn street banner must be removed by the applicant. Page 3 of 3 95 of 200 TITLE: Yield & Stop Signs Installation Policy POLICY #701 ADOPTED: September 15, 1987 AMENDED: Purpose To establish warrants for the installation of yield, 2-way stop, and 4-way stop signs. Policy Sound engineering practice and liability considerations require uniformity in the installation of these signs. It is particularly important that the installation of these signs be consistently related to a determination of warrants and priorities to minimize the City's liability in case of damage or personal injury claims. The policies herein are used by many cities and have general national acceptance as factors to be analyzed to determine where these kinds of signs should be installed. The attached policies for installation of yield, 2-way stop, and 4-way stop signs will be used henceforth in planning for and providing these facilities. The Traffic Safety Committee, City Council, and staff may consider additional factors in establishing warrants for yield and stop signs. A request which has been denied by staff may be appealed to the Traffic Safety Committee and the City Council. Related Policy References Council Resolution No. 15,425 Page 1of7 96 of 200 POLICY FOR YIELD RIGHT-OF-WAY SIGNS PURPOSE The purpose of a Yield Sign is to control right-of-way assignments at intersections where control is available and a Stop Sign is not warranted or is unduly restrictive. 2. GENERAL In order for an intersection to receive consideration for Yield controls, certain factual data must be obtained. These include accident records, visibility conditions, and traffic volumes. 3. POLICY If the intersection meets any of the following warrants, Yield Signs will be recommended for installation on the streets carrying the minor volume of traffic: a. At an intersection where stop sign warrants are not met, where there must have been two accidents correctable by intersection control in a 12-month period, and where the critical speed is over 8 miles per hour. b. At an intersection which has between 14 and 18 points on the Two - Way Stop Warrants and a critical speed of over 8 miles per hour. c. At the entrance ramp to a freeway where an adequate acceleration lane is not provided. d. At a separate or channelized right turn lane where an adequate acceleration lane is not provided. e. At any intersection where a special problem exists and where an engineering study indicates the problem to be susceptible to correction by use of the Yield Sign. Page 2of7 97 of 200 POLICY FOR 2-WAY STOP CONTROL 1. PURPOSE The purpose of stop signs is to control the right-of-way assignment at an intersection. Stop signs are placed at entrances to designated through highways or at any intersection designated by resolution as a stop intersection. In the latter case, these locations are commonly referred to as Intersection Stops. If such a location meets the following warrants, the signs are located on the street carrying the minor volume of entering traffic. Properly installed stop signs facilitate traffic movement and promote traffic safety. 2. GENERAL In order for an intersection to receive consideration for 2-way stop control, certain factual data must be obtained. These include accident records, visibility conditions, traffic and pedestrian volumes, and unusual conditions such as proximity of schools, fire stations, etc. Points are assigned to each of these warrants. The total possible points is 30. The installation of 2-way stop control is justified with a total of 18 points. 3. ACCIDENT WARRANT Three points are assigned for each accident susceptible to correction by stop signs during one full year prior to the investigation. Maximum 9 points. 4. VISIBILITY WARRANT Where the critical approach speed to the intersection is less than 17 MPH, 1 point shall be assigned for each MPH under 17 MPH. Maximum 9 points. 5. VOLUME WARRANT a. Major Street: 1 point for every 100 vehicles per day in excess of 500. Maximum 5 points. b. Minor Street: 1 point for every 25 vehicles and pedestrians* on minor street during the peak hour. Maximum 4 points. * pedestrians crossing the minor street 6. UNUSUAL CONDITION WARRANT Page 3 of 7 98 of 200 Where unusual conditions exist, such as a school, fire station, playground, steep hill, etc., points are assigned on the basis of engineering judgment. Maximum 3 points. Page 4 of 99 of 200 POLICY FOR 4-WAY STOP CONTROL 1. PURPOSE A fully justified, properly installed four-way stop can effectively assign right-of- way, reduce vehicle delay and decrease accidents. Generally, a four-way Stop is reserved for use at the intersection of two through highways, and only as an Interim traffic control measure prior to signalization. 2. GENERAL The posting of an intersection for four-way stop control should be based on factual data. Warrants to be considered include: 1. Through street conditions. 2. Accident records. 3. Traffic and pedestrian volumes. 4. Unusual conditions such as proximity of schools, fire stations, vision securement, etc. Points are assigned to each of these warrants. The total possible points is 50. The installation of four-way stop control is justified with a total of 30 points. 3. THROUGH STREET WARRANT One of the approaching streets to the intersection must be a through highway before the intersection can be considered for four-way stop control. A through highway shall extend at least one mile in both directions from the intersection under consideration and shall meet conditions set forth on Page 8, Section 2f of the Highway Capacity Manual, 1965. A. If only one of the intersecting streets is a through highway. 1-3 Pts. B. If both streets are through highways 3-5 Pts, Maximum 5 points. 4. ACCIDENT WARRANT Two points are assigned for each accident susceptible to correction by four-way stop control during one full year prior to the investigation. Maximum 14 points. 5. UNUSUAL CONDITION WARRANT Where unusual conditions exist at the intersection such as a school, fire station, playground, vision obscurement, etc., points are assigned on the basis of engineering judgment. Unusual conditions shall be considered only if within 500 feet of the intersection. Page 5 of 7 100 of 200 Maximum 10 points 6. VOLUME WARRANT A. Total entering vehicle volume must equal 2,000 vehicles for four highest hours in average day. B. Minimum side street vehicular and pedestrian volume must equal 600 vehicles during same four hour period. Points shall be assigned in accordance with the following tables: MINOR STREET PEDESTRIAN ALL APPROACHES VEHICLE VOLUME (BOTH APPROACHES) Highest Four Hour Volume Points Highest Four Hour Volume Points 0 —1400 0 600- 800 1 1401 — 1700 1 801-1200 2 1701 — 2000 2 1201-1400 3 2001 — 2300 3 1401-1600 4 2301 — 2600 4 1601- Over 5 1601 — 2900 5 2901 — 3200 6 3201 — 3500 7 3501 — 3800 8 3801-4100 4101 — 4400 6 4401 — 4700 5 4701 — 5000 4 5001 — 5300 3 5301 — 5600 2 5601 — 5900 1 Over 5900 0 Maximum 13 Points 7. VOLUME SPLIT WARRANT: Four -way stops operate best where the minor approach volume and the major approach volume are nearly equal. Points shall be assigned in accordance with the folowing table: 24-Hour Minor St. Volumes % 24-Hour Major St. Volumes Points Page 6 of 7 101 of 200 95+ 8 35-94 7 75-84 6 65-74 5 55-64 4 45-54 3 35 —44 2 25-34 1 0-24 0 Maximum 8 Points Page 7 of 7 102 of 200 TITLE: Pedestrian Crosswalk Installation Policy POLICY #702 ADOPTED: September 15, 1987 AMENDED: October 20, 1987 Purpose To establish warrants for the installation of pedestrian crosswalks in a uniform and safe mariner. Policv The attached policy on warrants for pedestrian crosswalks will be used for planning and approving all such crosswalk markings. Crosswalk markings serve primarily to guide pedestrians into the proper path and should not be used indiscriminately. Their presence can be detrimental to pedestrian safety since the markings may not be readily apparent to drivers from a safe stopping distance. In general, crosswalks should not be marked at intersections unless they are intended to channelize pedestrians. The State Traffic Manual, 1986 Edition emphasizes the use of marked crosswalks as a channelization device rather than as a safety device. The Manual also lists various vehicular, pedestrian and roadway factors to be considered in determining whether a marked crosswalk should be installed. Related Policy. References Council Resolution No. 15,426 Page I of 4 103 of 200 CITY OF NATIONAL CITY WARRANTS PEDESTRIAN CROSSWALKS In order to qualify for a marked crosswalk, a location must (A) meet the following basic warrants and (B) rate 16 points or more under the following point system: A) Basic Warrants 1. Pedestrian Volume Warrant Crosswalks will not be installed where the pedestrian volume is less than 10 pedestrians per hour during the peak pedestrian hour. 2. Approach Speed Warrant Crosswalks will not be installed on roadways where the 85th percentile approach speeds are in excess of 45 mph. The approach speeds shall be determined by approved engineering speed study techniques. 3. Visibility Warrant Crosswalks will not be installed unless the motorist has an unrestricted view of all pedestrians at the proposed crosswalk site, for a distance not less than 200' approaching from each direction. Sites with grades, curves and other sight restrictive features will require special attention. 4. Illumination Warrant Proposed crosswalk site must have adequate crosswalk lighting in existence or scheduled for installation prior to the installation of the crosswalk. B) Warrant Point System 1. Pedestrian Volume Warrant Point Assignment Criterion Pedestrian Total Points The total number of pedestrians 0-10 0 crossing the street under study 11-30 2 during the peak pedestrian hour. 31-60 4 This includes pedestrians in both 61-90 6 crosswalks at an intersection. 91-100 8 Crosswalks will not be installed Over 100 10 where the ped volume (peak ped hr.) is 10 or less. Maximum 10 Point Assignment Page 2 of 4 104 of 200 2. General Conditions Warrant Points (a) Will clarify and define pedestrian routes across complex intersections. (b) Will channelize pedestrians into a significantly shorter path. (c) Will position pedestrians to be seen better by motorists. (d) Will position pedestrian to expose him to fewer vehicles. 3. Gap Time Warrant Criterion The number of unimpeded vehicle time gaps equal to or exceeding the required pedestrian crosssing time in an average five-minute period during the peak vehicle hour. Computations Maximum Point Assignment Average Number of gaps per 5-minute period 0 - 0.99 1-1.99 2-2.99 3 - 3.99 4 - 4.99 5 or over Points 2 2 2 2 8 Points 10 8 6 4 2 0 Maximum 10 (1) Pedestrian Crossing Time = Street width curb to curb 4.0 feet per second (2) Average Number of Gaps, per Five-minute Period = Total unable gap time in seconds Pedestrian Crossing Time x 12 Provisions (A) The above criterion is based on a one -hour field survey consisting of 12 five- minute samples. Page 3 of 4 105 of 200 (B) All roadways having a raised median or a painted median (4-foot minimum width) will be considered as two separate roadways, if the pedestrian has a protected place to stand out of the path of traffic. Page 4 of 4 106 of 200 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Street Light Policy POLICY #706 ADOPTED: February 24, 1987 AMENDED: January 17,1989 Purpose The establishment of criteria for street lighting in streets and alleys. Policy A. All signalized intersections shall be lighted by at least two and preferably four 250-watt HPS lights. B. That local streets and arterials and collector streets are as designated on the attached sheet. Such definitions are in accordance with the General Plan. C. That residential and commercial streets are as designated on the attached sheet which conforms with the National City General Plan. D. That the standard light for local residential streets shall be a 150-watt High Pressure Sodium light and the standard interval between these lights shall be 400 feet. Normally, lights will be placed on alternating sides of the street unless this practice is prohibited by power distribution pole location. In cases where streets end in cul-de-sacs, a light will be considered warranted if the closest street light is 300 or more feet away. E. That the standard street light for residential arterial and collector streets shall be a 200-watt High Pressure Sodium light and the standard interval between these lights shall be 400 feet. F. That the standard street light for commercial arterial and collector streets shall be a 200-watt High Pressure Sodium light and the standard interval between these lights shall be 400 feet. G. That present street lighting is considered to be appropriate and will not be changed without specific requests by residents. This policy shall be extended to include the replacement of existing lights with similar or equal substitutes unless a specific request for alteration has been made to the Public Works Department. The only exception to this policy is that replacement of Mercury Vapor lights with High Pressure Sodium Vapor lights of approximately equal lumen intensity is authorized. Page 1 of 4 107 of 200 H. That staff is authorized to cause lights to be installed at shorter intervals when, in their opinion, the additional light is warranted by the unusual characteristics of the particular location (vertical curve, dense tree growth, etc.). I. That if a resident requests additional street lighting and is refused by staff, staff will provide the Council with the resident's request and the basis for their denial of it within three working days. J. That staff is authorized to deviate from the above standards by as much as 100 feet in order to place as many additional lights as practical at intersections. Such deviation will not be considered as requiring the justification to Council mentioned in subparagraph I above. K. That staff is authorized to install or have installed upon resident request a maximum of 120 additional street lights per year for a period of five years, which should bring the city up to the standards mentioned in subparagraphs D, E, and F above. Staff is hereby directed to ensure that adequate funding for these additional street lights is contained in account 001-422-221-235 budget submissions. L. That requests for street light installation in public alleys will normally be denied unless there are existing SDG&E distribution poles in the alley which can support the requested street light. In the event that there are distribution poles in the alley, staff can order the installation of a light if the criterion established in paragraph D is met. The requirement to notify City Council of denial of a street light request detailed in paragraph I also applies to requests for light installation in alleys. Any light ordered installed in an alley shall be a 150-watt High Pressure Sodium Vapor (HPSV) lamp. COMMERCIAL RESIDENTIAL National City Blvd. All other Highland Avenue Plaza Boulevard (most) Eighth Street (most) 24th St. west of Highland 30th/Sweetwater Road (most) Tidelands Avenue Wilson Avenue Harbor Drive Hoover Avenue Euclid Avenue (Plaza-8th only, otherwise primarily designated for residential use) 16th Street (primarily designated for residential use) Page 2 of 4 108 of 200 18th Street (primarily designated for residential use) COLLECTOR/ARTERIAL LOCAL LOCAL Division Street All other 4th Street 8th Street Plaza Boulevard 16th Street (N.C. Blvd to east city limit) 18th Street (I-5 to east city limit 24th Street (except Grove to Prospect and east of Van Ness 30thJSweetwater Road (except west of Hoover) Highland Avenue National City Blvd. (including Osborn St.) Euclid Avenue Tidelands Avenue Civic Center Drive Harbor Drive Harbison Avenue (Division to 16th) Palm Avenue 19th Street (Tidelands to 1-5) Cleveland (Civic Center Drive to 24th) Wilson (Civic Center Drive to 24th) Coolidge (Plaza to 18th) Hoover (18th to 33rd) 33rd (Hoover to National City Blvd.) Roosevelt (Division to 16th) West Avenue Main Street "D" Avenue. (Division to 30th) "L" Avenue (16th to 30th) Granger (18th to Leonard) Rachael (18th to 20th) Manchester Street Rea Drive (proposed Rt. 54 to Sweetwater) Page 3 of 4 109 of 200 Page 4 of 4 110 of 200 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Speed Hump Policies POLICY #708 ADOPTED: August 25,1992 AMENDED: PURPOSE The purpose of this policy is to provide a uniform and equitable procedure for the installation of speed humps on National City streets. GENERAL 1. The initiation of a request for Speed Hump installation shall be in accordance with the following procedures: a. Requests shall be in the form of a formal Petition (copies of which will be supplied by the City Engineer). b. Petitions shall be circulated by the petitioners. c. A separate petition shall be used for each street segment. d. Petitions shall be circulated among property owners fronting on the street. e. Completed petitions shall be delivered to: City Engineer City of National City 1243 National City Boulevard National. City, Ca 91950 f. Each Petition shall contain the signature of property owners representing at least 60% of the properties that access directly on the street. Only, one signature per property will be counted. 2. Speed Humps will only be installed in conformance with design guidelines that have been established by the City Engineer at the time of the installation. 3. Speed Humps are still experimental roadway features, therefore; additions, alterations or removals of any or all Speed Humps may occur at any time. 4. Prior to the installation of Speed Humps on each street, the City Engineer will notify the Fire Department, the Police Department and Ambulance Service of said installations for their input (where they may incur delay). WARRANTS The installation of Speed Humps on public roads will be considered only if 4 out of the 5 following conditions are met, as determined by the City Engineer: 1. The average traffic volume must exceed 1000 vehicles in a 24 hour period. Page 1 of 3 111 of 200 2. More than 60% of the surveyed motorists must exceed a speed of 25 mph. 3. The road must have no more than 2 traffic lanes. 4. The road must have a speed limit of 25 mph in accordance with State Law or City Council action. 5. The road must be a local street, i.e., not on the City's Classified Street System. PROCEDURES 1. After each petition is received, the City Engineer will: a) Verify that each petition contains the required number of signatures. b) Obtain necessary traffic data. c) Ask the National City Police Department to schedule selective speed enforcement on said street at a level relative to the ranking index for each street. d) Verify compliance that all warrants are met. e) A "Ranking Index" will be determined for each street. Points for assigning priority will be based upon the schedule in the Speed Hump Ranking Form. f) Notify the Police Department, the Fire Department and Ambulance Services. 2. All requests for Speed Humps that meet all policies and warrants will be submitted to the Traffic Safety Committee once every 6 months (in August and February), at which time the T.S.C. will openly discuss all relevant issues. The Traffic Safety Committee will then confirm or adjust the ranking, make a recommendation as to which streets (if any) should receive Speed Humps, and recommend the order in which they should be installed. 3. Prior to the Traffic Safety Committee meeting, the City Engineer will prepare a notice of said meeting or hearing inviting all interested individuals to appear and enter into relevant discussions. These notices will b emailed out to all homes (residents and property owners) along the subject street; at all intersection streets, and along all significant diversion streets. 4. Speed Hump installations will be based on available funding. 5. Those streets that are not funded for a given fiscal year will be placed on a new ranking list and they will compete again for funding in the next 6 month cycle on an equal basis with all other requests (i.e., there will be no seniority privileges). Page 2 of 3 112 of 200 Page 3 of 3 113 of 200 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Installation of Dusk -To -Dawn Lights POLICY #709 ADOPTED: November 10, 1992 AMENDED: Purpose To establish the policy and procedures whereby a citizen can obtain a dusk -to -dawn light under the City's program. Policy Homeowner must fill out and return an application for a light from the Police Department. Application must be filled out by homeowner and returned to the Police Department. Police will check each request by visiting each individual location. The officer will consider the darkness of the area, how close it is to a street light, and if there are other dusk -to -dawn lights in the area. . Police officer will determine if a light is needed after visiting the site. Approved applications will be sent to Parks & Recreation who will then forward applications to Purchasing Department. Purchasing will coordinate the installation with an electrical contractor. If the homeowner and contractor disagree on the location of the light, the Police Depaitanent will determine where the light will be installed. Lights will be purchased and installed by the City of National City. Homeowner /resident is responsible for maintenance and replacement costs and utility cost. Related Policy lteferences None Page 1 of 1 114 of 200 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Policy for 50150 Curb and Gutter, Sidewalk, POLICY #903 Driveway and Retaining Wall Program ADOPTED: November 15, 1988 AMENDED: May 28, 1996 POLICY FOR 50/50 CURB AND GUTTER, SIDEWALK, DRIVEWAY AND RETAINING WALL PROGRAM "THIS PROGRAM APPLIES TO SINCLE FAMILY RESIDENTIAL PROPERTIES ONLY" REQUIREMENTS: A. Properties must front on a dedicated public street on which curb and gutter and/or sidewalk and driveway (portion within the public right-of-way) are missing or damaged. B. Retaining Wall: Retaining walls can be constructed at locations where the City experiences periodic slope erosion and soil sloughing on to the sidewalk. This program applies only to the residential properties and does not apply to vacant properties. 1. Type of Retaining Walls: They shall be either masonry or reinforced concrete per the adopted edition of the San Diego Area Regional Standard Drawings. 2. Maximum Height: They shall be high enough to provide for a minimum of a 2:1 backfill slope and a drainage ditch if required. 3. Locations: They shall be constructed facing the public right-of-way. The exact location is to be determined by the City Engineer. C. If CDBG funding is used, the participating property owner (owner -occupied housing) or tenant (rental property) in the program must be qualified as being within the H.U.D. income limits as determined by the attached Low Income Limit Schedule., The total household income (income from all members of the household) shall not exceed those limits. The low income household limits are Page 1 of 3 115 of 200 TITLE: Policy for 50/50 Curb and Gutter, Sidewalk, POLICY #903 Driveway and Retaining Wall Program ADOPTED: November 15, 1988 AMENDED: May 28, 1996 D. adjusted for household sizes 1 through 8 of the attached schedule. The owner will be required to fill -out the Pledge of Full Disclosure form also attached. E. The program does not apply to improvements required as a condition of a parcel map or a subdivision map. Section 17.28 of the Municipal Code requires that the subdivider construct the missing improvements, (curb, gutter, driveway, and sidewalk) at his expense. PROCEDURES: 1. Work performed by a Contractor through a City Contract: A. Engineering Department will make an estimate of the cost of the public improvements based on current market price. B. Property owner will be required to submit an application for the Sidewalk, Curb and Gutter, and Retaining Wall Permit. C. The property owner will be required to deposit 50% of the estimated construction costs with the Engineering Department. D. The Engineering Department will follow the established bid procedures to obtain at least three bid proposals. E. The Engineering Department will enter into a contract with the lowest, responsible bidder to do the work. F. The contractor will be required to submit evidence of insurance coverage, and State and City business license before approval of the permit application. The work permit is issued to the Contractor at no charge. G. If there are any funds remaining or if additional funds are needed after the project is complete, funding adjustment will be made. 2. Work performed by the property owner: A. Property owner will be required to fill -out an application for the sidewalk, curb and gutter, and retaining wall permit, and pay permit fees. Page 2 of 3 116 of 200 TITLE: Policy for 50/50 Curb and Gutter, Sidewalk, POLICY #903 Driveway and Retaining Wall Program ADOPTED: November 15, 1988 AMENDED: May 28, 1996 B. Property owner will be required to deposit a check for $100.00 with the Engineering Department. This amount will be refunded to the owner after a final inspection of the project. C. The property owner will be required to sign affidavit (attached) stating that he/she will perform the work in accordance with the adopted edition of the San Diego Regional Standard Drawings, the Standard Specifications for Public Works Construction and the National City Standard Drawings and Ordinance. D. After final inspection of the work and quantity take -off, the Engineering Department will pay the owner 50% of the average cost of improvements. City Council Meeting of May 28, 1996 Page3 of 3 117 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DELETING CITY COUNCIL POLICY NOS. 504 (MILE OF CARS BANNER PROGRAM), 505 (NATIONAL CITY STREET BANNERS), 701 (STOP SIGN INSTALLATION), 702 (PEDESTRIAN CROSSWALK INSTALLATION), 706 (STREET LIGHT POLICY), 708 (SPEED BUMP POLICY), 709 (INSTALLATION OF DUSK TO DAWN LIGHTS), AND 903 (50/50 CURB, GUTTER, SIDEWALK, AND RETAINING WALL PROGRAM) WHEREAS, pursuant to City Council Policy No. 101, the City Council Policy Manual is reviewed on an annual basis, and updated as necessary; and WHEREAS, staff proposes deleting the following policies from Chapters 500, 700 and 900 of the City Council Policy Manual: POLICY NO. TITLE REASON 504 Mile of Cars Banner Program Addressed through TUP process. Content reviewed for consistency with NCMC Chapter 18.47 (Sign Ordinance) 505 National City Street Banner Program Addressed through TUP process. Content reviewed for consistency with NCMC Chapter 18.47 (Sign Ordinance) 701 Stop Sign Installation Warrants / guidelines provided through CA Manual on Uniform Traffic Control Devices 702 Pedestrian Crosswalk Installation Warrants / guidelines provided through CA Manual on Uniform Traffic Control Devices and Americans with Disabilities Act (ADA) 706 Street Light Policy Replaced by National City Street Light Manual 708 Speed Hump Policies No longer applicable. All requests for traffic calming are reviewed by City Engineer. Warrants for traffic calming measures are evaluated using State and regional traffic engineering guidelines and best practices. 709 Installation of Dusk to Dawn Lights Program no longer applicable 903 50/50 Curb, Gutter, Sidewalk and Retaining Wall Program Program no longer applicable NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes deleting City Council Policies Nos. 504 (Mile of Cars Banner Program), 505 (National City Street Banner Program), 701 (Stop Sign Installation), 702 (Pedestrian Crosswalk Installation), 706 (Street Light Policy), 708 (Speed Bump Policy), 709 (Installation of Dusk to Dawn Lights), and 903 (50/50 Curb, Gutter, Sidewalk, and Retaining Wall Program). 118 of 200 Resolution No. 2016 — Page Two PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 119 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 120 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additiona 120 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4265 EXPLANATION: See attached staff report. DEPARTMENT: Financei. APPROVED BY: `aw/6t/ FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `�/�/a4 Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution, authorizing the Mayor to execute the agreement with Chandler Asset Management, Inc. for investment management and investment advisory services for a three-year term with two additional one-year options. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1. Chandler Asset Management, Inc. Agreement 2. Resolution 121 of 200 + CALIFORNIA NATIONAL CITY ALAV INCORPORATED City Council Staff Report November 15, 2016 ITEM Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. BACKGROUND Prior to February 29, 2012, management of the investment of the City's surplus funds was performed internally (i.e., by City staff) with investments placed in investment pools and short - to medium -term securities. Following a request for proposals ("RfP") process, on November 15, 2011, the City Council approved an agreement with Chandler to provide investment management services to the City for a two-year term with three additional one-year options. The agreement includes an annual investment management fee of an annual rate of 0.06% (6 basis points) based upon the average daily balance of assets under Chandler's direct management with the provision the rate schedule would increase, as follows, upon an increase of the federal funds target rate by the Federal Open Market Committee (FOMC): Assets under Management First $20M Next $40M Assets in excess of $60M Annual Investment Management Fee 0.10% (10 basis points) 0.08% (8 basis points) 0.06% (6 basis points) $20 million dollars was transferred for management by Chandler on February 29, 2012. An additional $2 million dollars was transferred to the Chandler portfolio on April 29, 2015. The FOMC increased the federal funds target rate 0.25% from a range of 0-0.25% to a range of 0.25-0.50% on December 16, 2015, as a result increasing Chandler's fee to 0.10% (10 basis points) on $20 million dollars of the City's assets under its management and 0.08% (8 basis points) on the remaining portion of approximately $2.5 million dollars it manages (including investment earnings and accrued interest). In anticipation of the expiration of the third amendment to the Chandler agreement on November 15, 2016, the City issued an RfP for investment management and advisory services on September 1, 2016. 122 of 200 Page 2 Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. November 15, 2016 CURRENT INVESTMENT PORTFOLIO The City's surplus funds investment portfolio currently is divided into three portions, each of which is managed separately by Chandler, the California Local Agency Investment Fund (LAIF), and the County of San Diego Pooled Money Fund ("San Diego County Pool"). As of September 30, 2016, the surplus funds investment portfolio totalled $58,686,526, comprising the following investments: LAIF $31,054,631 Chandler 22,541,845 San Diego County Pool 5,090,050 Total $58,686,526 REQUEST FOR PROPOSALS PROCESS As noted above, the City issued an RfP for investment management and advisory services on September 1, 2016. The RfP was sent to several investment management firms and was posted on the City's website and the California Society of Municipal Finance Officers (CSMFO) website. Responses to the RfP were due by 5:00 pm on September 22, 2016. The City received seven (7) proposals in response to the RfP. The firms submitting proposals, listed in alphabetical order, are: Chandler Asset Management, Inc.; Dana Investment Advisors, Inc.; Garcia Hamilton & Associates, LP; HighMark Capital Management, Inc.; LM Capital Group, LLC; Multi -Bank Securities, Inc.; Vanguard Institutional Advisory Services. Staff reviewed all proposals, and those firms whose proposals were considered most responsive to the RfP and deemed best suited to provide the services desired were invited for panel interviews. The four (4) firms selected to advance, in alphabetical order, are: Chandler Asset Management, Inc.; Dana Investment Advisors, Inc.; HighMark Capital Management, Inc.; LM Capital Group, LLC. The interview panel included the following members: Mitch Beauchamp, City Treasurer; Stacey Stevenson, Deputy City Manager; Mark Roberts, Director of Finance; Tim McDermott, Director of Finance / Treasurer, City of Santee; Lauren Warren, Director of Finance / Treasurer, City of Vista. 123 of 200 Page 3 Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. November 15, 2016 In order to rank the firms and provide a recommendation to the City Council, the interview panel considered: • relevant experience with California municipal governments; • commitment of key members of the firm to the City's portfolio; • demonstrated knowledge of the work/services required; • proposed investment management and investment advisory methodology; and • cost of services. After reviewing and considering each proposal, the panel unanimously selected Chandler as the highest-ranking firm. CHANDLER ASSET MANAGEMENT (from submitted proposal) Founded in 1988, Chandler is an SEC -registered, woman -owned corporation headquartered in San Diego which specializes in the management of fixed -income portfolios for the public sector. As of June 30, 2016, Chandler managed more than $12.4 billion in assets for clients across the United States, including almost $9.8 billion for 122 public agencies. In addition, more than $9.7 billion of the total assets under its management are those of California clients — 389 as of June 30t'. RECOMMENDATION Staff recommends the City Council authorize the Mayor to execute the agreement with Chandler Asset Management, Inc. for investment management and investment advisory services for a three-year term with two additional one-year options. FISCAL IMPACT Chandler's annual investment management fees will be based upon the average balance of assets under its direct management, in accordance with the following schedule: Assets under Management First $10M Next $30M Assets in excess of $40M Annual Investment Management Fee 0.10% (10 basis points) 0.08% (8 basis points) 0.06% (6 basis points) These fees do not include custody fees the City may incur for third party custodial services; however, these fees are minimal. The fees are all inclusive for the services Chandler will provide, including: • management of the City's investment portfolio; ■ review of the City's investment policy for recommended changes based upon legislative changes and other relevant market conditions; ■ meeting with City staff at least quarterly to review the investment portfolio and investment performance; 124 of 200 Page 4 Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with Chandler Asset Management, Inc. ("Chandler") for investment management and investment advisory services for a three-year term with two additional one-year options. November 15, 2016 • developing and implementing investment strategies intended to maximize the portfolio's performance; • providing monthly investment reports for the portfolio; • providing City staff with on-line access to its current investment account information; • providing semi-annual and annual performance reports, as needed. The fees will be deducted from the investment portfolio's assets. Taking into account the City's current Chandler investment portfolio balance, the fee schedule's "blended" rate (i.e., the effective rate resulting after application of the fee rates to the portfolio's balance according to the schedule) represents a slight reduction in comparison to the current Chandler fee schedule. The following table illustrates this difference based upon assets under Chandler management as of September 30, 2016. Current Fee Proposed Fee Balance Rate Balance Rate $ 20,000,000 0.10% $ 20,000 $ 10,000,000 0.10% $ 10,000 $ 2,541,845 0.08% $ 2,033 $ 12,541,845 0.08% $ 10,033 $ 22,541,845 $ 22,033 $ 22,541,845 $ 20,033 As noted above, the balance of the City's assets currently managed by Chandler is $22,541,845, and at this level of investment, the approximate annual fiscal impact will be $20,000; however, since the fee is calculated on a percentage basis, it will fluctuate over time, increasing as the (Chandler -managed) portfolio balance increases and decreasing should the balance decrease. The future amount(s) to be invested with Chandler will be dependent on cash flow analysis(es) which will be conducted by City staff. ATTACHMENTS Attachment 1 — Chandler Asset Management, Inc. Agreement Attachment 2 — Resolution 125 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CHANDLER ASSET MANAGEMENT, INC., FOR INVESTMENT MANAGEMENT AND INVESTMENT ADVISORY SERVICES FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND FOR TWO ADDITIONAL ONE-YEAR TERMS WHEREAS, the City desires to employ a consultant to provide investment management and investment advisory services for a term of three -years; and WHEREAS, the City has determined that Chandler Asset Management, Inc., ("Chandler") is an investment advisor registered with the Securities and Exchange Commission ("SEC") under the Investment Advisers Act of 1940, and is qualified by experience and ability to perform the services desired by the City; and WHEREAS, Chandler is willing to perform such services for a period of three years with an option to extend for two additional one-year terms. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an Agreement with Chandler Asset Management, Inc., for investment management and investment advisory services for a three- year term with an option to extend for two additional one-year terms. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 126 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 127 The following page(s) contain the backup material for Agenda Item: Warrant Register #15 for the period of 10/05/16 through 10/11/16 in the amount of $1,678,692.56. (Finance) 127 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #15 for the period of 10/05/16 through 10/11/16 in the amount of $1,678,692.56. (Finance) PREPARED BY: K. Apalateguk PHONE: 819-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 10/05/16 through 10/1 1/16. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Innovative Construction 325698 57,795.50 Plaza and 14th St. Project Public Emp Ret System 10052016 410,286.14 Service Period 09/13/16 — 09/26/16 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,678,692.56. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: M [S nce STAFF RECOMMENDATION: :Ratify warrants totaling $1,678,692.56. BOARD 1 COMMISSION RECOMMENDATION: ;NIA ATTACHMENTS: Warrant Register #15 1752 of OA1 1/3 PAYEE ABLE PATROL & GUARD AMAZON BAKER & TAYLOR BRODART CO DEMCO INC LAKESHORE LEARNING MATERIALS LASER SAVER INC MIDWEST TAPE NEW READERS PRESS SERRA COOPERATIVE LIB SYSTEM STAPLES BUSINESS ADVANTAGE U S POSTMASTER 1903 SOLUTIONS LLC 4 IMPRINT INC ADAMSON POLICE PRODUCTS AT&T AT&T AT&T MOBILITY AYRES MORENO VALLEY BEAUCHESNE, D BOOT WORLD BROADWAY AUTO ELECTRIC CALIFORNIA AIR COMPRESSOR CO CAMEON, C CEB CLF WAREHOUSE COUNTY OF SAN DIEGO COX COMMUNICATIONS DANIELS TIRE SERVICE DEESE, L DIMENSION DATA ENTERPRISE FLEET MANAGEMENT FEDEX FLYERS ENERGY LLC GOVCONNECTION INC GRAINGER GRANICUS INC GTC SYSTEMS INC HUNTER'S NURSERY INC INNOVATIVE CONSTRUCTION IRON MOUNTAIN JERAULDS CAR CARE CENTER LA PRENSA SAN DIEGO LEFORTS SMALL ENGINE REPAIR MAINTEX INC METRO AUTO PARTS DISTRIBUTOR MILE OF CARS ASSOCIATION MORRISON, R MOSSY NISSAN �«* -C.AI1.FO.R NtA. NATION ,42.414.4i8 .T1&'D WARRANT REGISTER #15 10/11/2016 DESCRIPTION CHK NO DATE AMOUNT SECURITY GUARD SERVICES J LIBRARY 325659 10/11/16 2,945.20 BOOKS / LIBRARY 325660 10/11/16 2,856.40 BOOKS / LIBRARY 325661 10/11/16 1,137.97 BOOK PROCESSING SUPPLIES / LIBRARY 325662 10/11/16 240.91 BOOK PROCESSING SUPPLIES / LIBRARY 325663 10/11/16 146.41 MATERIALS FOR TUTORS & LEARNERS / LIBRARY 325664 10/11/16 98.07 MOP# 45725 - SUPPLIES / LIBRARY 325665 10/11/10 168.79 DVD'S 1 LIBRARY 325666 10/11/16 1,487.14 WORKBOOKS FOR LITERACY SERVICES 1 LIBRARY 325667 10/11/16 284.40 MEMBERSHIP DUES FOR FY 2016-17 / LIBRARY 325668 10/11/16 3,294.81 MOP #45704 - SUPPLIES / LIBRARY 325669 10/11/16 52.09 POSTAGE FOR OVERDUE NOTICES 1 LIBRARY 325670 10/11/16 98.00 FORTIGATE ANNUAL RENEWAL 1 MIS 325671 10/11/16 6,190.00 PENS / STATE OF CITY ADDRESS 325672 10/11/16 1,854.02 EQUIPMENT/ POLICE DEPARTMENT 325673 10/11/16 1,484.16 AT&T SEPTEMBER 2016 325674 10/11/16 38.95 AT&T PHONE SERVICE SEPTEMBER 2017 325675 10/11/16 38.42 AT&T WIRELESS SEPTEMBER 2016 325676 10/11/16 400,66 ADV LODGING SUB / HONOR GUARD / PD 325677 10/11/16 838.51 TRAINING REIMBURSEMENT 325678 10/11/16 304.53 MOP#69096 SAFETY BOOTS 325679 10/11/16 250.00 MOP#72447 AUTO SUPPLIES 325680 10/11/16 321.55 FILTER / PW 325681 10/11/16 1,024.60 EDUCATIONAL REIMBURSEMENT / PD 325682 10/11/16 1,620.00 LEGAL PUBLICATION/CITY ATTORNEY 325683 10/11/16 387.72 MOP#80331 AUTO PARTS / PW 325684 10/11/16 694.12 RCS OCTOBER 2016 325685 10/11/16 7,931.98 COX BASIC SERVICES PD SEPTEMBER 2016 325686 10/11/16 514.76 MOP#76986 TIRES 325687 10/11/16 729.19 TRAVEL. REIMBURSEMENT/CITY MANAGER 325688 10/11/16 614.95 F531 PHONE REPAIR 325689 10/11/16 210.00 ENTERPRISE FLEET LEASE & MAINTENANCE 325690 10/11/16 14,516.51 FEDEX SHIPMENT / CITY ATTORNEY 325691 10/11/16 26.29 VEHICLE SUPPLIES 325692 10/11/16 1,079.45 FORTINET SUPPORT / MIS 325693 10/11/16 861.34 MOP#65179 BUILDING SUPPLIES 325694 10/11/16 946.67 MONTHLY MANAGED SERVICES / OCTOBER 16 325695 10/11/16 1,702.35 GTC TECH SERVICES SEPTEMBER 2016 325696 10/11/16 5,812.50 MOP#45719 HORTICULTURAL ITEMS 325697 10/11/16 91.58 PLAZA AND 14TH ST. PROJECT 325698 10/11/16 57,795.50 RECORDS MANAGEMENT & DOCUMENT STORAGE 325699 10/11/16 169,17 MOP#72449 AUTO PARTS / PW 325700 10/11/16 100.00 LEGAL ADVERTISING - NOTICE OF CANDIDATES 325701 10/11/16 84.00 MOP#80702 AUTO PARTS / PW 325702 10/11/16 118.81 CITY WIDE JANITORIAL SUPPLIES / PW 325703 10/11/16 1,456.79 MOP#75943 AUTO PARTS / PW 325704 10/11/16 388,68 LANDSCAPE MAINT DISTRICT 1 -2016 GEN BENEFIT 325705 10/11/16 12,655.80 REIMB / DEGOrI�"T'^" < cnc QTATE OF THE CITY 325706 10/11/16 713.79 MOP#80703 AU 129 of 200 325707 10/11/16 191.73 2/3 `CIFl�,,NIA.�- PAYEE NATIONAL CITY TROPHY NGUOI VIET TODAY NEWS O'REILLY AUTO PARTS ORKIN PACIFIC TELEMANAGEMENT SERVICE PARADISE CREEK HOUSING PARTNER PCS MOBILE PENSKE FORD TEYSSIER, P PORAC LEGAL DEFENSE FUND POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL RON TURLEY ASSOCIATES INC S & J BUILDERS & RESTORATION S & S WELDING $ D COUNTY SHERIFF'S DEPT SAM'S ALIGNMENT SERVICE SAN DIEGO FRICTION PRODUCTS SAN DIEGO PET SUPPLY SAN DIEGO UNION TRIBUNE SCST INC SEWARD, G SHERWIN WILLIAMS SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SPEEDPRO IMAGING SPOK INC SPRINGER, K STAPLES BUSINESS ADVANTAGE SULLIVAN, C TERRA BELLA NURSERY INC THE HOME DEPOT CREDIT SERVICES THOMSON REUTERS WEST TNG SECURITY INC TRITECH SOFTWARE SYSTEMS USBANK U S BANK US BANK VERIZON WIRELESS VISION INTERNET PROVIDERS VISTA PAINT WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WEST PAYMENT CENTER WESTFLEX INDUSTRIAL WHILLOCK CONTRACTING NATIoNma airy, mgv tiecommaiervio WARRANT REGISTER #15 10/11/2016 DESCRIPTION CHK NO DATE AMOUNT MOP 66556 ENGRAVING FOR TROPHY 325708 10/11116 126,72 LEGAL ADVERTISING - NOTICE OF CANDIDATES 325709 10/11/16 30.00 MOP#75877 AUTO SUPPLIES 325710 10/11/16 375.17 PEST CONTROL SERVICES 1 PW •325711 10111f16 268.09 PACIFIC TELEMANAGEMENT SERVICES OCTOBER 325712 10/11/16 78.00 PARADISE CREEK/SEWER PROJECT 325713 10/11/16 18,015.00 PCS MOBILE GPS RETROFIT 325714 10/11/16 12,753.00 MOP#49078 AUTO PARTS 325715 10/11/16 746.80 REFUND OF C&D #99255 325716 10/11/16 161.00 LEGAL DEFENSE FUND / PD 325`l17 10/11/16 148.50 MOP#67839 AUTO SUPPLIES / PW 325718 10/11/16 15.44 MOP#45707 SUPPLIES / PW 325719 10/11/16 1,578.89 MOP#45742 LAUNDRY SERVICES 1 PW 325720 10/11/16 546.39 N.C. FACILITIES MAINT. SUPPORT PROJECT 325721 10/11/16 1,500.00 NATIONAL CITY PUBLIC YARD PROJECT 325722 10/11/16 805.50 RTA SOFTWARE SUPPORT 325723 10/11/16 1,650.00 REPAIRS TO WROUGHT IRON GATE 325724 10/11/16 432.00 SPECIAL TRAF GRATE / PW 325725 10/11/16 468.70 RANGE USE / PD 325726 10/11/16 200.00 MOP#72442 AUTO SERVICE / PW 325727 10/11/16 45.00 MOP#80333 AUTO PARTS / PW 325728 10/11/16 105.68 MOP 45753 K9 EXPENSES / PD 325729 10/11/16 363.52 LEGAL NOTICES ADVERTISING 325730 10/11/16 691.12 EL TOYON & KIMBALL PARK PROJECT 325731 10/11/16 11,796.00 ADV SUBSISTENCE FOR CATO CONFERENCE 325732 10/11/16 424.80 PAINT SUPPLIES / PW 325733 10/11/16 1,394.78 MOP 45756 USE OF FORCE SUPPLIES 325734 10/11/16 234.16 MOP 63845 OFFICE SUPPLIES/CIT ATTORNEY 325735 10/11/16 74.12 GRAPHICS FOR CITY VEHICLES 325736 10/11/16 700.20 PAGING SERVICES / SEPTEMBER 2016 325737 10/11/16 655.49 MEAL REIMB / TASER COURSE / PD 325738 10/11/16 60.91 MOP 45704 OFFICE SUPPLIES/PD 325739 10/11/16 1,237.30 ADV SUBSISTENCE / CATO CONFERENCE / PD 325740 10/11/16 424.80 LANDSCAPE SUPPLIES 325741 10111/16 296.18 BETTER 4 X 3/8 IN KNIT MIN! 6PK / NSD 325742 10/11/16 167.86 ONLINE LEGAL RESEARCH / SEPT 2016 325743 10/11/16 809.85 MOP#45754 KEYS / PW 325744 10/11/16 42.52 TRITECH SOFTWARE SUPPORT 325745 10/11/16 10,200.00 CREDIT CARD EXPENSES/CITY ATTORNEY 325746 10/11/16 1,560.70 CREDIT CARD EXPENSES / CITY MGR 325747 10/11/16 943.91 CREDIT CARD EXPENSE / PD 325748 10/11/16 4,953.81 VERIZON WIRELESS SEPTEMBER 2016 325749 10/11/16 11,439.37 VISION INTERNET INVOICE 325750 14/11/16 7,806.00 MOP#80622 PAINT SUPPLIES 325751 10/11/16 2,863.60 JANITORIAL SUPPLIES / PW 325752 10/11/16 439.89 WEST INFORMATION CHARGES 325753 10/11/16 482.96 LEGAL PUBLICATIONS/CITY ATTORNEY 325754 10/11/16 158.05 MOP#63850 PI P c"Dp ' 325755 10/11/16 348.90 LAMBS PLAY HI 130 of 200 325756 10111/16 4,918.60 , 313 PAYEE WILLY'S ELECTRONIC SUPPLY FARINGHY, A FITNESS DIRECT INTERNATIONAL CODE COUNCIL PARRA, F RIVERA, V SANCHEZ, E U S BANK WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Data 21 9/27/2016 4041;._ c4400)01.14 T1O : CHI • WARRANT REGISTER #15 10/1112016 DESCRIPTION MOP#45763 ELECTRICAL SUPPLIES MEDIC FEES REIMBURSEMENT / FD DUMBBELLS / FIRE REGISTRATION: BLDG. TRAVEL EXPENSE REIMB / FD TRAVEL EXPENSE REIMB / FD TRAVEL EXPENSE REIMB / FD CREDIT CARD EXPENSES / FIRE SERVICE PERIOD 09/13/16 - 09/26/16 End Date Check Date 10/10/2016 10/19/2016 GRAND TOTAL CHK NO DATE AMOUNT 325757 10/11/16 379.00 325758 10/11/16 217.00 325759 10/11/16 54.38 325760 10/11/16 200.00 325761 10/11 /16 240.10 325762 10/11 /16 167.29 325763 10/11/16 885.70 325764 10/11/16 6,655.71 A/P Total 251,307.73 10052016 10/5/16 410,286.14 1,817,098.69 $1, 678,692.56 131 of 200 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR TIIE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDri 11D AS REQUIRED BY LAW MARK ROBERTS, FINAN E LESLIE DEESE, CITY MANAGER F INANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I IIEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 1591OF NOVEMBER, 2016. AYES NAYS ABSENT 132 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 133 The following page(s) contain the backup material for Agenda Item: Warrant Register #16 for the period of 10/12/16 through 10/18/16 in the amount of $1,044,386.75. (Finance) 133 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Warrant Register #16 for the period of 10/12/16 through 10/18/16 in the amount of $1,044,386.75. (Finance) PREPARED BY: K. Apalategui DEPARTMENT: Fina PHONE: 019-336-45721 Lira APPROVED BY: c EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 10/12/16 through 10/18/16. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Health Net Inc 325787 72,555.25 Kaiser Foundation HP 325789 183,154.50 SDG&E 325809 74,590.96 City National Bank 721908 489,475.00 Explanation Ins R1192A / Oct 2016 Kaiser Ins Active / Oct 2016 Streets Division Gas & Electric Charges NCJPFA Lease Revenue Refunding I FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,044,386.75. APPROVED: APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance STAFF RECOMMENDATION: Ratify warrants totaling $1 ,044,388.75. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: Warrant Register #16 134 of 200 1/2 PAYEE ACE UNIFORMS & ACCESSORIES INC ADAMSON POLICE PRODUCTS AETNA RESOURCES FOR LIVING BAVENCOFF JR, D BEST BEST & KRIEGER ATTNY LAW BLACKIE'S TROPHIES AND AWARDS BOOT WORLD CAPF CALIFORNIA LAW ENFORCEMENT CLAIMS MANAGEMENT ASSOCIATES COMMERCIAL AQUATIC SERVICE INC COX COMMUNICATIONS DALEY & HEFT LLP DELTA DENTAL DELTA DENTAL INSURANCE CO DEPARTMENT OF JUSTICE DOCUFLOW SOLUTIONS INC FEDEX GARCIA, B HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC IAS BUILDERS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KONICA MINOLTA LUTH AND TURLEY INC. MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS CAMANO, N NITV FEDERAL SERVICES LLC NOWDOCS INTERNATIONAL INC FAMANIA, O PRUDENTIAL OVERALL SUPPLY RIVERSIDE COUNTY SHERIFF DEPT SAFRAN MORPHOTRUST SAINT MARY'S CHURCH SAN DIEGO MIRAMAR COLLEGE SASI SDG&E SHEPHARD,S SHRED IT USA SMART SOURCE OF CALIFORNIA LLC SMITH, B nay thaintionkrise WARRANT REGISTER #16 10/18/2016 DESCRIPTION CHK NO DATE AMOUNT SAFETY BOOTS /NSD 325765 10/18/16 1,178.09 SCA SUMMIT LEVEL IIIA BALLISTIC VEST / PD 325766 10/18/16 790.26 EMPLOYEE ASSISTANCE PROGRAM/OCTOBER 325767 10/18/16 801.92 ADV SUBS / POST MANAGEMENT COURSE / PD 325768 10/18/16 703,13 PROFESSIONAL SERVICES PROVIDED 325769 10/18/16 587.10 MOP 67727 METAL NAME TAG/PD 325770 10/18/16 98.28 MOP# 64096, SAFETY BOOTS / NSD 325771 10/18/16 222.18 FIRE LTD / OCT 2016 325772 10/18/16 760.50 PD LTD / OCT 2016 325773 10/18/16 2,082.50 RISK MONTHLY SERVICES/SEPTEMBER 2016 325774 10/18/16 7.290,00 PURCHASE OF CHEMICAL POOL SUPPLIES / PW 325775 10/18/16 1,763.36 COX DATA SERVICES FOR FY17 325776 10/18/16 70.75 LIABILITY CLAIM COSTS 325777 10/18/16 2,339.39 DENTAL INS PREMIER / OCT 2016 325778 10/18/16 15,679.26 PMI DENTAL INS / OCT 2016 325779 10/18/16 2,872.32 NEW HIRE BACKGROUND CHECKS 325780 10/18/16 388.00 ANNUAL TW MAINTENANCE 325781 10/18/16 65.00 PLAZA BLVD. WIDENING PROJECT 325782 10/18/16 36.31 EDUCATION REIMBURSEMENT 325783 10/18/16 250.00 FULL NETWORK 57135A / OCT 2016 325784 10/18/16 5,334.29 INSURANCE N5992A / OCT 2016 325785 10/18/16 3,749.79 INS N5992F / OCT 2016 325786 10/18/16 651.54 INS R1192A / OCT 2016 325787 10/18/16 72,555,25 REFUND OF FEES - BLDG 325788 10/18/16 117.00 KAISER INS ACTIVE - OCT 2016 325789 10/18/16 183,154.50 KAISER RETIREES INS - OCT 2016 325790 10/18/16 21,209.57 RETIREES INS - OCT 2016 325791 10/18/16 7,572.29 HD H SA INS - OCT 2016 325792 10/18/16 5,178.66 COPIER EQUIPMENT LEASE 325793 10/18/16 8,752.04 LIABILITY CLAIM COSTS 325794 10/18/16 6,691.86 LIABILITY CLAIM COSTS 325795 10/18/16 1,953.00 LIABILITY CLAIM COSTS 325796 10/18/16 1,238.40 LIABILITY CLAIM COSTS 325797 10/18/16 225.77 LIABILITY CLAIM COSTS 325798 10/18/16 35.00 REFUND OF FEES - BLDG 325799 10/18/16 167.00 CVSA TRADE-IN OF 2007 DELL MODELS / PD 325800 10/18/16 9,870.05 W2 FORMS W/BACKER & W2 ENVELOPES 325801 10/18/16 259.01 REFUND OF FEES - BLDG 325802 10/18/16 100.00 MOP# 45742. LAUNDRY SERVICE/ NSD 325803 10/18/16 52,16 BACKGROUND INVESTIGATIONS TUITION 325804 10/18/16 394.00 NEW HIRE BACKGROUND CHECKS 325805 10/18/16 20.00 REFUND OF FEES - FIRE 325806 10/18/16 200.00 TUITION: CONT PROFESSIONAL TRAINING/CAMACHO 325807 10/18/16 32.20 MONTHLY TRUST / OCT - DEC 2016 325808 10/18/16 30.00 STREETS DIVISION GAS & ELECTRIC CHARGES 325809 10/18/16 74,590.96 ADVANCE SUBSISTENCE FOR SLI-SESSION 2 325810 10/18/16 384.00 SHREDDING SERVICES / PD 325811 10/18/16 415,10 MOP #63845/OFIr r-i'^1' c 4IR 325812 10/18/16 197.89 EDUCATION RE I 135 of 200 325813 10/18/16 150.00 2/2 PAYEE SOLAR CITY CORPORATION SOUTH BAY MOTORSPORTS SPRINGER, K STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE STILES, J SUPERIOR READY MIX SWEETWATER AUTHORITY SWEETWATER AUTHORITY THE COUNSELING TEAM THE LINCOLN NATIONAL LIFE INS TUFF PRODUCTS USBANK U S HEALTHWORKS UNDERGROUND SERVICE ALERT UNITED PARCEL SERVICE UNITED ROTARY BRUSH CORP VERIZON WIRELESS VISION SERVICE PLAN VISTA PAINT WAXIE SANITARY SUPPLY WILLY'S ELECTRONIC SUPPLY WIRED PAYMENTS CITY NATIONAL BANK BANC OF AMERICA ARCO BUSINESS SOLUTIONS PAYCHEX BENEFIT TECHNOLOGIES SECTION 8 HAPS PAYMENTS 4 C11.1; FoRttia"ter To A'.rr. nal ------ woRpoitiTto WARRANT REGISTER #16 10/18/2016 DESCRIPTION REFUND OF FEES - BLDG R & M CITY VEHICLES AS NEEDED FOR FY EDUCATIONAL REIMBURSEMENT MOP 45704. OFFICE SUPPLIES MOP 45704 POLICE OFFICE SUPPLIES EDUCATION REIMBURSEMENT TACK OIL, 3/8 SHEET AND COLD MIX FACILITIES DIVISION WATER BILL FY 2017 PLAZA BLVD./14TH ST. PROJECT MONTHLY SERVICE FEE/THE COUNSELING TEAM LIFE & AD&D, STD, LTD INS / OCT 2016 LEATHER GEAR & RADIO HOLDERS / PD MONTHLY CREDIT CARD STATEMENT - SEPTEMBER PRE -EMPLOYMENT PHYSICAL UNDERGROUND SERVICE ALERT FY 2017 UPS CHARGES 1 FINANCE STREET SWEEPER REPAIRS 1 PW VERIZON CELLULAR SERVICE VISION SERVICE PLAN {CA) / SEPT 2016 MOP# 68834. PAINT SUPPLIES / NSD MISCELLANEOUS JANITORIAL SUPPLIES / PW MOP 45763 ELECTRONIC / PD LEASE PAYMENT #26 ENERGY PROJECT NCJPFA LEASE REVENUE REFUNDING FUEL FOR CITY FLEET SEPTEMBER 2016 BENETRAC ESR SVCS BASE FEE OCT 2016 Start Date End Date 10/12/2016 10/18/2018 GRAND TOTAL CHIC NO pg'[� AMOUNT 325814 10/18/16 78.00 325815 10/18/16 509.49 325816 10/18/16 59.00 325817 10/18/16 369.49 325818 10/18/16 1,321.83 325819 10/18/16 250.00 325820 10/18/16 3,812.49 325821 10/18/16 8,565,20 325822 10/18/16 121.26 325823 10/18/16 800.00 325824 10/18/16 9,701.62 325825 10/18/16 453.60 325826 10/18/16 190.00 325827 10/18/16 175.00 325828 10/18/16 382.50 325829 10/18/16 13.00 325830 10/18/16 1,063.12 325831 10/18/16 714.72 325832 10/18/16 530.85 325833 10/18/16 620.63 325834 10/18/16 2,761.64 325835 10/18/16 97.41 A/P Total 477,85143 695655 10/18/16 43,101.10 721908 10/13/16 489,475,00 730743 10/12/16 24,335.06 819737 10/14/16 418.00 9,206.16 $ '1,044, 386.75 136 of 200 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. I / '‘ i MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FIANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN JERRY CANO, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER ALBERT MENDIVIL, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15t OF NOVEMBER, 2016. AYES NAYS ABSENT 137 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 138 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the establishment of an appropriation in the amount of $184,881.61 from the Fire Fighting Apparatus expenditure account within the City's Vehicle Replacement Fund and waiving the bid 138 of 200 MEETING DATE: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT (November 15, 20161 AGENDA ITEM NO. ITEM TITLI Resolution of the City Council of the City of National City authorizing the establishment of an appropriation in the amount of $184,881.61 from the Fire Fighting Apparatus expenditure account within the City's Vehicle Replacement Fund and waiving the bid process pursuant to National City Municipal Code Section 2.60.260 as a result of competitive bids solicited by the City of Riverside, where Firematic Manfactu+ing, was determined to be the lowest responsive, responsible bidder, and was awarded the bid for 2016 Ford F-550 Type #6 Patrol Pumper as part of the Squad Pilot Program for the National City Fire Department. (Fire) PREPARED BY: Frank Parra' PHONE: 019-336-45511 EXPLANATION: ;See Staff Report.: FINANCIAL STATEMENT: APPROVED: `e014.mg— Finance ACCOUNT NO. iEx. 644-412-125-519-0000 Fire Fighting ApparatJ APPROVED: MIS Ten (10) annual lease payments back to the General Fund will include both the repayment for the vehicle and the future replacement value. The payments will be included in subsequent budget years. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: Approve the resolution. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: 1. !Staff Report 2. Resolution 2016-145 3. Proposal for Furnishing Fire Apparatus - 2016 Ford F-550 Type #6 Patrol Pumper 4. City of Riverside Bid and Purchase Order 5. Resolution 139 of 200 STAFF REPORT Squad Vehicle Purchase Per Resolution 2016-145, the City Council authorized the development and implementation of a 1-year Squad Pilot Program designed to enhance public safety and efficiency of the National City Fire Department. The Squad Pilot Program will utilize a medium -duty response vehicle housed at a satellite station at El Toyon Park that would be staffed 24 hours a day, 7 days a week, by a two person crew. As allowed by National City Municipal Code Section 2.60.260 - Cooperative purchasing, the purchase of the squad vehicle can be made as a result of competitive bids solicited by the City of Riverside, where Firematic Manfacturing, was determined to be the lowest responsive, responsible bidder, and was awarded their bid for a 2016 Ford F550 Type #6 Patrol Pumper. Firematic Manufacturing is pleased to offer the City of National City the opportunity to take advantage of this competitive bid price. The City of Riverside's specification did not include modifications required by the City of National City. Their award was made for $145,315.00 unit price. Due to several factors such as a 3% price increase per year over the past two years, the chassis is more expensive for a 2016 than a 2014 model when the bid was first awarded, the cab needs to be painted to match the current fleet, changed the steel wheels to polished aluminum to match the current fleet, and added running boards for better ergonomics for the crew, National City's cost will be $169,141.00 ($184,881.61 with sales tax, performance bond, and California tire fee). The City of Riverside's bid fully complies with National City Municipal Code Section 2.60.260 - Cooperative purchasing. Additional market research has been conducted to consider current pricing, other brands, other purchasing options, and it is in the City's best interest to take advantage of this opportunity. Funding is available in the General Fund's Vehicle Replacement Fund. Ten (10) annual lease payments back to the General Fund will include both the repayment for the vehicle and the future replacement value. The payments will be included in subsequent budget years. Accordingly, staff recommends: the establishment of an appropriation in the amount of $184,881.61 from the City's Fire Fighting Apparatus expenditure account # 644-412-125-519-0000; waiver of the bid process as allowed by National City Municipal Code Section 2.60.260; and authorization to purchase a 2016 Ford F-550 Type #6 Patrol Pumper from Firematic Manufacturing for the National City Fire Department. 2.60.260 - Cooperative purchasing. The purchasing agent shall have authority to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the city. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the city's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the city had not initially joined with that public agency in the cooperative purchase. (Ord. 2262 § 1 (part), 2005) 140 of 200 RESOLUTION NO. 2016 — 145 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE DEVELOPMENT AND IMPLEMENTATION OF A ONE-YEAR SQUAD PILOT PROGRAM DESIGNED TO ENHANCE PUBLIC SAFETY AND THE EFFICIENCY OF THE FIRE DEPARTMENT, AND TO EVALUATE THE EFFECTIVENESS OF AN ALTERNATIVE SERVICE DELIVERY MODEL WHEREAS, In 2009, the City of National City retained the services of Citygate Associates, LLC, to conduct a Fire Service Standards of Response Coverage Deployment Study to provide recommendations for emergency service delivery improvements; and WHEREAS, one of the primary findings of this study identified a coverage gap in the northeast section of National City and recommended adding a 3rd Fire Station to this affected area; and WHEREAS, emergency services are currently provided to these residents by National City Fire Department and by units from the City of San Diego Fire Rescue Department, which are amongst the busiest in their Department and cannot be relied upon to be available when needed, resulting in extended response times for our residents; and WHEREAS, in 2015, National City's average response times for medical emergencies to the affected neighborhoods in the northeast section of the city exceeded the national standard specified in National Fire Protection Association Code and Standards; and WHEREAS, with the cooperation of the National City Firefighters' Association (NCFFA), staff developed the concept of a one-year Squad Pilot Program, which is a proven service delivery model nationwide currently implemented throughout California where the Program has shown a noticeable decrease in response times, thereby improving overall service delivery; and WHEREAS, the Squad Pilot Program will consist of a medium -duty response vehicle housed at a satellite station within the northeast section of National City that would be staffed twenty-four hours a day, seven days a week, by a two person crew; and WHEREAS, this unit will be designed to provide advanced life support, limited fire suppression, incident command, and ancillary support functions during larger emergencies providing an enhanced response capability to aid the residents of National City. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the development and execution of a Squad Pilot Program designed to enhance public safety and the efficiency of the National City Fire Department by implementing and evaluating the effectiveness of an alternate service delivery model, including the following: A. Completion of the meet and confer process through which the specific terms of the one year pilot and evaluation of said pilot will be negotiated. B. Development and issuance of all necessary bid documents including but not limited to site preparation, and structure and vehicle purchases. 141 of 200 Resolution No. 2016 — 145 Page Two C. The appropriation of funds for: 1. Facility: Lease a mobile home ($250,000 inclusive of site improvements) 2. Vehicle: Purchase a medium duty truck ($163,435) 3. Staffing: Restructuring the Fire Department staffing to support a Squad by the use of fund balance ($150,000) 4. Furnishings: Purchase necessary furnishings for a Squad response station by the use of fund balance ($14,000) 5. Equipment: Purchase necessary equipment for a Squad through a public safety grant ($25,000) PASSED and ADOPTED this 20'h day of Septe ATTEST: 4 Michael R. Dalla, ' ity Clerk A ROVED A TO F tl, ��►1�!� r I CI'.*dia Gacitua City Attorney orrison, Mayor 142 of 200 Passed and adopted by the Council of the City of National City, California, on September 20, 2016 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios. Nays: None. Absent: Councilmember Sotelo-Solis. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California A City Clerk of the City o%National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2016-145 of the City of National City, California, passed and adopted by the Council of said City on September 20, 2016. City Clerk of the City of National City, California By: Deputy 143 of 200 PROPOSAL FOR FURNISHING FIRE APPARATUS October 15, 2016 National City Fire Department 343 E 16th Street National City, CA. 91950 The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by Firematic Manfacturing, at its corporate office in East Yaphank, New York, the apparatus and equipment herein named and for the following prices: Each Extension One ( 1 ) FIREMATIC 2016 Ford F550 Type #6 Patrol Pumper as per enclosed as per the enclosed purchase contract from Riverside City Fire Department $ 145,315.00 $ 145,315.00 Changes to Customer Specifications $ 23,826.00 $ 23,826.00 Customers price after changes per specification $ 169,141.00 $ 169,141.00 Sales Tax @ 9.000% $ 15,222.69 $ 15,222.69 Performance Bond $ 507.42 $ 507.42 California Tire Fee $ 10.50 $ 10.50 TOTAL PURCHASE PRICE $ 184,881.61 $ 184,881.61 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION: Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 180 CALENDAR DAYS after receipt of this order and the acceptance thereof at our office in E. Yaphank, New York, and to be delivered to you at National City CA. The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from date, the right is reserved to withdraw this proposition. Respectfully Submitted, Firematic Manufacturing 144 of 200 Tim 011ey Sales Representative 145 of 200 CITY OF RIVERSIDE FINANCE DEPARTMENT, PURCHASING DIVISION REQUEST FOR BIDS BID NO. 7302 DUE: Before 11:00 A.M. on DATE : JAN. 6, 2015 FORD F550 CHASIS RESCUE SQUAD (ELECTRONIC BID) BID BOND OR CASHIERS CHECK IS NOT REQUIRED WITH THIS BID i IN ORDER FOR BID PROPOSALS TO BE CONSIDERED FOR AWARD, BIDDER'S NAME MUST APPEAR IN THE "PROSPECTIVE BIDDERS' LIST" ON LINE. (See the City of Riverside Website for more information regarding the Active Bidder on-line bidder's list.) BIDS NOT SUBMITTED PRIOR TO THE HOUR INDICATED WILL BE REJECTED Proposals not received in the automated system prior to the hour and the date set forth in the Notice Inviting Bids, shall be declared late and will be rejected. The bidder shall have sole responsibility for its timely electronic entry. 146 of 200 BID No. 7302 CITY OF RIVERSIDE NOTICE INVITING BIDS PFORD F550 CHASIS RESCUE SQUAD (ELECTRONIC BID) Bid Due: JANUARY 6, 2015 Before 11:00 am Bidding: Enter electronically your proposals prior to the hour indicated. Do not fax or mail your bid. Bid results will be available for on-line viewing soon thereafter. NOTE: If not already registered, vendors must register at the following website in order to download plans, specifications, and prospective bidders' list and to receive addendums and notifications when issued. In order for bid proposals to be considered for award, bidder's name must appear in the on-line "Prospective Bidders' List. http://www.activebidder.com Bid prices shall be firm for 60 days from date of proposal opening to permit staff evaluation and Council award. Upon award, prices quoted will be in effect for the period of the repairs. The City Council reserves the right to waive any irregularities or informalities and further reserves the right to reject any or all bids. ART TORRES, C.P.M. Purchasing Services Manager December 16, 2014 147 of 200 CITY OF RIVERSIDE FINANCE/PURCHASING DIVISION 3900 Main Street, Riverside, CA 92522 INSTRUCTIONS AND CONDITIONS IMPORTANT IN ORDER FOR BID PROPOSALS TO BE CONSIDERED FOR AWARD, BIDDER'S NAME MUST APPEAR IN THE "PROSPECTIVE BIDDERS' LIST" ON LINE. BIDS NOT RECEIVED BY THE HOUR INDICATED WILL BE REJECTED. RFP No: 7302 Due: January 6, 2015 Hour: Before 11:00 am Project Desc: FORD F550 CHASIS RESCUE SQUAD 1. Bids may be rejected unless prices are submitted electronically for the exact item(s) in the Bid specifications. Failure to enter legitimate prices, or any prices, may be cause for Bid rejection. 2. The City of Riverside, Purchasing Division, will not be required to honor any explanation or change in the bid documents unless an electronic addendum has been issued. Any exceptions taken by the bidder must be explained in an letter which is submitted as an attachment to the bid. 3. Prices must be clearly printed. Corrections may be made, and must be initialed by the person submitting the bid. Bids must identify the Vendor name, responsible officer or employee. 4. Submission of a bid shall be evidence that the Vendor is ready to perform the requirements in the bid, and that the City account can be established without credit applications or other similar documents. The City's terms are NET/30 days, payments are made by Electronic Funds Transfer. 5. If for any reason you do not wish to bid on these specifications, you may enter a "No -Bid" and please state your reason for not bidding at this time. 6. The City Council of The City of Riverside reserves the right to reject any and all proposals and to waive any informality related thereto. The City also reserves the right to reject the bid of a bidder who was recently cancelled from, or failed to satisfactorily perform, a contract of a similar nature. 7. It is the intention of the City to make an award based on the information in the bid. However, the City reserves the right to increase or decrease quantities, or remove items before the award, to remain within the limitations of approved funds. The apparent low Bidder will be notified if such adjustments are deemed necessary. 8. You may call us at (951) 826-5561 for bid results, or you can access our Web Site at www.riversideca.gov to view the bid results. However, the City may take a few days after the opening to complete our tabulations and confirm the bid award. 9. Minor exceptions might be waived, but each exception must be indicated clearly in a letter submitted as an attachment to the bid. 10. Prices quoted by the Bidder shall be exclusive of Federal Excise taxes pursuant to exemption of political subdivisions of a State by Federal Law. 11. Prices quoted by the Bidder shall mean total cost to the City, F.O.B. delivered to Riverside. 12. The City of Riverside City Council has adopted a local 5 % bid preference for those bidders whose business location is located within City limits. This preference may be applied during the evaluation of the bid responses. ART TORRES, C.P.M. Purchasing Services Manager 148 of 200 .***.* CITY OF RIVERSIDE TRANSMISSION COVER SHEET ***.** To: Date: 11/25/14 SOUTH COAST FIRE EQUIPMENT AHAULDREN@riversideca.gov From: Art Torres Subject: PO * 152652_141 1 25 Fax ID: RPEG0002 Please acknowledge PO It 152652 and the terms and conditions by signing the the bottom of the following purchase order and fax or email it back to the City of Riverside. Fax (951) 826-2368 or Email: purchaseorders@riversideca.gov Thank You Art To This cover letter has been automatically delivered to you from, the City of Riverside, Ca. Purchasing Department 149 of 200 CHANGE ORDER # 1 City of Riverside FINANCE DEPARTMENT - PURCHASING DIVISION 39E0 MAIN STREET, CITY HALL P�yd.Arn6LkmaroAoa RIVERSIDE, CA 02522 951-1129-8581 FAX E61.828.6E711 PURCHASE ORDER NO. 152652 TO RECEIVE PROPER PAYMENT THE ABOVE PO HUNGER ®AST APPEAR ON ALL INVOICES, BILLS OF LAOING, PACKAGES, CORRESPONDENCE. ETC. DATE: 11/20/14 BUYER Art Torres VENDOR:SOUTH COAST FIRE EQUIPMENT 2020 S. BAKER AVE ONTARIO, CA 91761 SHIPBBILLTO: CITY OF RIVERSIDE FIRE - ADMINISTRATION 3401 UNIVERSITY AVE RIVERSIDE, CA 92501 ATTN: B/C TONY PERNA Req. #1 R097534 Vendor # 0014046 Ship Via Freight Terms FOB PurchLoc S35000 SDurce of Quote RFP 1472 Confirmed To Payment Terms 30 Del Date QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE 1 1 1 EA EA EA C/O TO CORRECT VENDOR ADDRESS PIERCE FORD F450 TYPE 46 PATROL PUMPER, AS PER ENCLOSED PROPOSAL FOR DELIVERY SUM, WHICH INCLUDES OPTION PACKAGE_ THE VEHICLE SHOULD MEET THE SPECIFICATIONS OF THE CITY OF RIVERSIDE FIRE DEPARTMENT, ON THE PROVIDED LIST OF SPECIFICATIONS. CALIFORNIA TIRE FEE PERFORMANCE BOND Tax BID DATE 10/07/14 CITY COUNCIL APPROVAL 10/28/14 145,315.00 10.50 435.95 145, 7,15..0 10.50 435.95 11,625.20 9885500 462100 9885500885 46210000 157,386.65 TOTAL 157,386.65 CITY MANAGER (IF REQUIRED) FINANCE DIRECTOR (IF REQUIRED) PURCHASING SERVICES MANAGER BY BY BY VEN AGKNO1NLEDGMENT DATEBY RECEIVED (IN FULL OR AS NOTED) DATE APPROVED FOR PAYMENT DATE BY11 ii'L�d'uY DA ! �J//4/ BY VENDOR -CD Y 150 of 200 Ciy c f Riverside Purchosrrti Riv sior :MC MarBtrest Riverside. GA 925i2 951.626.55E 1 Teter hans 951.626.5876 Fax TERMS AND CONDITIONS FOR PURCHASE ORDERS (FOR GOODS. COMMODITIES, AND SERVICES) 1_ PURCHASE OF GOODS & SERVICES, C11yagreestc purchase, and Vendor agrees to soil, the goads ('Goods") and to provide the services related to the installation or delivery of such goads ("Services') set forth in (i) the City's Notice inviting Bids or other written solicitation of bads by the Purchasing Agent ("City's Bid Documents') and (ii) Vendor's aid in response thereto ("Vendor's Bid). The Ws Bid Documents and the Vendor's Bid shall be referred to collectively as the "Bid Documents." The Goods *half be in compiance with all of the standards and spec'di;ations set forth in the Bid Documents; and the Services shall be provided In a manner consistent with that levet of care and skill ordinarily exorcised by members in the same prclession, practicing In the same locaitly under slndar conditions. in the event of any conflict, the order of precedent shall be as fellows: (1) specifications set Forth in this Purchase Order; (li) Cltys 61d Documents; and (u) Vendor's Bid. There shall be no substitution of Goods or Services, without the prior written autharization of the Purchasing Agent 2. DFLVERY DATE. The Goods must be shipped and must arrive at the destination speclned ern the Purchase Order as 'Ships Bill To" and Services must be provided by the Vendor by the request date specified therein ("Required Delivery Date). Any failure by the Vendor to meet the Required Delivery Date will carstth.e a material default of this Purchase Order and the City may cancel any Goods not delivered in a timely manna wtfiout liability, The Vendor must notify the City immediately the Vendor reasonably believes the Vendor will not be able to meat the Required Delivery Date for any reason and provide the City niith a schedule that the Vendor reasonably believes it will be able to meet. It is within the City's discretion whether it will accept the revised schedule. PURCHASE PRICE. The purchase price for the Goods and Services shall be the amount vet forth in this Purchase Order. Vendor represents that the prices quoted to or paid by the City will rot exceed current prices charged to any other customer by the Vendor en the Execution Date for items that are the same or aubstandaly similar to the Goods,. taking irto consideration the quantity under consideration, and the Vendor will forthwith refund any amounts pall by the City In excess of the price, 4. CANCELLATION. The Cty reserves the right to cancel any portion of this Purchase Order at anytime prier to the delver? of Goods and Services 5_ DELIVERY RISK OF LOSS. Al orders will be F.O.B. destination if net otherwise specified. Risk of loss or damage to the Goods must remain with the Vendor until the Goods have been delivered to and accepted by the City. All Goods and Services will be received by the City subject to Its right of inspection, rejection, and revocation of acceptance under the Unlfor m Commercial Code. The City will be allowed a reasonable period of time to inspect the Goods and Services and to notify Vendor of any nonconformance with the terms and conditions of the specifications. The City may reject any Goods and Services that do not conform to the terns and conditions of this Bid Documents. Any Goods and Services rejected may be returned to the Vendor at the Vendor's risk and expense. 1NVGlGES. An invoice must be mailed to the City at the address specified In the Purchase Order as "Bit To no later than the 5th day after shipment is made. Individual invoices must be issued for each shipment against each Purchase Order. Invoi ter must contain the Purchase Order number, description of Goods and Services, unit price, quantities billed, extended totabl, and applicable taxes as set forth Section 9 of this Purchase Order. 7. PACKING AND SHIPPING Deliveries must be made as specified, without charge, for boxing, crating or storage unless otherwise specified. Goods must be suitably packed to secure lowest transportation costs and, In accordance with the requirements of common carriers, in a manner to assure against damage from weather or transportation. The City's order numbers and symbols must be plainly marked on all invoices, packages and shipping orders. Packing lists specifying the quantity, description, and Purchase Order Number must accompany each box or packing shipment. The City's count or weight will be final and conclusive on shipments not accompanied by peeking lists. Shipments for two or more destinations +Shen so directed by the City will be slipped in separate boxes or containers for each destination, at no charge, 1114'C8 8. PUBLIC WORKS. Public Works shall be performed in accordance with the provisions of the 2DOS Standard Specifications for Public Works Construction, or as it may be amended by subsequent editions. 9. TAXES. The Vender rreust separately state on all irracices any taxes imposed by the local, state or federal state government applicable to furnishing of Goods and Services; provided, however, where a tax exemption is available, the tax must be subtracted from the total price and identified. Unless otherwise set forth in the Purchase Order, the purchase price will be considered to incicxie state and city sales or use tax. 10. WARRANTY. The Vendor warrants that of Goods Will conform to applicable specifications, drawings, description, and samples, and wit be merchantable, of good workmanship in material, and free from defect_ LInleee, manufactured pursuant to detailed design furnished by the City, the Vendor assumes design responsibility and warrants the Goods to be free from design defect and suitable for the purposes intended by the City, and that such Goods if installed by the Vendor shalt conform to applicable specifications. The Vendors warranties, together with its service guarantees, must run to the city and ite customers or users of the Goods and Servicea and meet iu01 be deemed exclusive. The City's Inspection. approval, acceptance, use of, and payment for all or any part of the Goods and Services must in no way affect its warranty rights whether or not a breach or warranty had become evident in time. 11. CHANGES. The City has the right, by written notice; to change the quantity or specifications af the Goods and Services ordered and the terms of shipment or packaging of Gocds. Upon receipt af any notice, the Vendor will proceed promptly to make the changes In actordante With the terms of the notice. If any change causes an increase or decrease in the cost or performance or in the time required for perormance, an equitable adjustment must be negotiated promptly and the contract modified in writing accardingly. The Vendor must deliver to the City as promptly as possible, and in any event within 30 days after receipt of change notice, a statement showing the effect of any change In the delivery dates and prices_; the staterent must be supplemented within 30 days by detailed specification of the amount of the price adjustment and supporting cost figures. The Vendors failure to submit the statements within the time limits stated Will constitute its consent to perform the change without Increase in price, without claim fcr material rendered obsolete and without change in delivery schedules. 12. j3SISINESS LICENSE. The Vendor must obtain a City loyalness license, unless the Vendor qualifies for an exemption. 13. 1NDa1 NITY Except as to the sole real igence, active negligence or willful misconduct of the City, Vendor shall indemnify and hold the City, and is en'plcyees, officers, managers, agents and council members, harmless from any and all less, damage. claim for damage, liability, expense or cost, tncluding attenueys' fees, Whch arises cut of, or is related to, or is in any manner connected with the Gcods and Services provided pursuant this Purchase Order andlor the performance of work, activities, operations or duties of Vendor, or anyone employed by or working under Vendor, and from all claims by anyone employed by or working under Vendor for services rendered to Vendor In the performance of this Agreement, notwithstanding that the City may have benefited from their services. This indemnification provision shall apply to any acts or omissions, wilful mina -Aire cr negligent conduct, whether active or passive, en the part cif Vender cr of anyone employed by or working under Vendor_ The parties expressly agree that any payment, attorneys' fees, costs or expense that the City inc rs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a ions, expense or cost for the purposes of this Section; and that this Section shall survive the expiration or early termination of the Agreement 14. Mir( TO DEFEND Vendor agrees, at its cost and expense, to promptly defend the City and the City's employees, officers, managers, agents and council members (collectively the Parties to be defended') from and against any and all claims, ailegadons, lawsuits cr other legal proceedings which arise out of; or are related to, cr are in any manner connected with: (i) the Goads and Services prey dec pursuant this Purchase Order (ij allegations that the Goods are defective in manufacture or design; (if) any patent related to the Goods and (iv) the work, aetlytties, operations, or duties of Vendor, or of anyone employed by cr working under theVendor, or (2) any breach of this Agreement by Vendor. This duty to defend shall apply whether or not such claims, allegations, lawsuits or proceedings have merit or are meritless, ar which involve claims or allegations that any of the Parties to be defended were actively, passively or concurrently negligent, or which otherwise assert that the parties to be defended are responsible, Inwhole or in part. far any loss, damage or injury. Vendor agrees to provide this defense immediately upon written nctice from the City, and with well qualified, adequately insured and experienced legal counsel acceptable to the City. 151 of 200 Gty or Riverside PLIThaSl1C Di'flSiJn 3WD Mz to Street Rmsrsice. CA 92522 51.826.5551 Telepharie g51.826 Gere Flax 15. INTERPRETATION. The terms of this Purchase Order should be construed in accordance with the meaning of the language used and should not be construed far or against either arty by reason of the authorship of this Purchase Order or any other rule of construction that might otherwise apply. 16. GOVERNING LAW- JURISDICTION. THs Purchase Order shall be construed in accordance with and governed by the laws of the State of Califarrra. The purchase of Goods shall take piece in Riverside, California. For any dispute arising From ties Purchase Order, the parties consent to jurisdction and venue to either Riverside Superior Court or the United States District Court for the Central Dieted of California. 17 NONTRANSFERABILITY. The Vendor may not transfer or assign this Purchase Order, without the prior written approval of the Purchasing Agent, which may be withheld in tislher sole discretion. 18. DISCOUNT@. The date used as the basis far decourt calculation shall be computed from the date of receipt of invoice, Goods and Services, whichever is later. le. S'd'YM N InI T F WITH APPLICABLE_ LPW. Vendor agrees to comply with at applicable federal, state and local law in connection with the performance cf this Purchase Order, including the payment of prevailing wage when required. 20. 1RIE.eleATJaIelajeNlEteDielENT. T'nis Purchase Order represents the entire understandng cf the City and the Vendor as to those matters contained herein. No prior oral or written understanding will be of any force or Affect with respect to the terms of this Purchase order. The purchase Order may not be modified except by range Order ar Addendum to Purchase Order. 21. INSIJRANC F. Subject to the dscretion of the Purchasing Services Manager, Vendorrraybe required to provide, prier to the performance of Services required by this Purchase Order, the following nenimum levels of insurance se:forth in Exhlbe 1, which Is attached hereto end incorporated herein by reference. EXHIBIT 1 TO TERMS AND CONDITIONS OF PL)RCFIASE ORDERS FOR GOODS AND SERVICES Prior to cammendng work; the Vendor shall procure and maintain at Vendor's own cost and expense for the duration of the Contract ineurance against cairns for injuries to persons or damages to property which may arise from or in connection with the performance of the work or services hereunder by the Vendor, his agents, representatives, employees, or subcontractors, The cost of such insurance shall be included in Vendor's bid. Without in any way affecting the Indemrcty provided, the Vendor shall secure before commencement of the work and throughout the contract the fallowing types and amounts of inteuranoe: A Jatinimurn Lin -as of Ins.4rarxe, Vendor shall obtain insurance of the types and in the amounts described bitchy: 1) Commercial General LiabilityInsurarree Vendor shall maintain commercial general Liability (GGL) with a limit of not less than $1,000,000 each oeurence/$2,000,000 in the annual a ie regate. 2) Business Auto Uabllttylnsurance Vendor share maintain business auto liability with a limit of rot less than $1,000,000 each accident. 3) leforkers' Compensation and Employers Liability insurance Vendor shall maintain workers' compensation insurance as required by the State cf Catiforrsa and Employer's Liability Insurance in the amount of $1,000,001) per accident for bodily injury or disease. B. Minimum Scone of Insurance 1) CGL insurance shalt be written an Insurance Services Office form CG 00 01 {or a substitute form providing equivalent coverage) and strail coca liabiity arising from premises, operations, independent Contadors, products -completed operations, personal injury and advertising injury kabiity assumed under an insured contract ercluding the tort tiatility of another assumed t- a budrness contract), and explosion, collapse and underground hazards. 2) Business Auto Insurance shall cover liability arising out of any auto (ircluding owned, hired, and non -owned autos). Coverage shall be written on Insurance Services Office form CA 00 01, CA CO 05, CA 0012, CA 00 20, ar a subetitute form providing equivalent liability coverage. If necessary, the policy *hail be endorsedta provide contractual liability coverage equivalent to that provided in the 199D and later editions of CA 00 01. C. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared to and approved by the City of Riverside_ At the option of the City of Riverside, either: the insurer shall reduce or eliminate such deductibles or self-inerred retentions as respects the City of Riverside, its Officers, officials, employees, ar volunteers; or the Vendor shall provide a financial guarantee eatlsfactory to the City of Riverside guaranteeing payment of losses and related investigation, claim administration and defense expenses. ceterinsuranerePrawisions (_} General LiabEty and Vehicle Liabiley Coverages Only: (a) CCy of Riverside, Rs officers, officials, employees, and volunteers are to be covered as additional insureds with respec to liability arising out of automebifes owned, leased, hired, or borrowed by or an behalf of the Vendor; and with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts or equipment famished in connection with such work or operations_ Under the CGL policy, 'teeing the Insurance Services Office additional insured endorsement form CG 20 10 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. City and other addtional insureds mentioned in this paragraph shall not, by reason of their inclusion as additional Insureds, became cable for any payment of premiums to carriers for such coverage. (b) Far any claims related to this project, the Vendor's insurance coverage shall be primary as respects the City cf Riverside, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintalnert by the City of Riverside, its • officers, officals, employees, or volunteers shall be excess of the Vendor's insurance and shall rot contribute with it. (2) Workers' Compensation and Employer's IJabtlity Coverages_ (3) The insurer shall agree to waive all rights of subrogation against the City of Riverside, its officers, ottclate, employees, and volunteers for losses arising from activities and operations of Vendor in the performance of services under the contract. Al Coverages: (a) Each insurance required by this clause shall be endorsed to state that coverage shall not be canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City es set forth in the notice requirement of this Agreement. If Vender, for any reason, fails to maintain insurance coverage which is required pursuant to this Contract, the same shall be deemed a material breach of contract. City; at Its sole option, may terminate this Contract and obtain damages from the vendor resulting from said breach. Alternatively, City may purchase such coverage (but has no special obligation to do so), and without feather notice to the Vendor, City may deduct from sums due to the Vender any premium casts advanced by the City for such insurance. Kb) 152 of 200 City of Riverside Purchwi sin Division 3900 Main Street Riverside, CA 925222 a51.928.558 1 Te r:p7-ane ail .025.5a7a Fax E. µcceutability of Insurers. Insurance is to be placed with insurers raith a current A.M. Bests rating of no less than A:7 unless otherwise approved by the City's Risk fetanager. F. G. Verification of Coverage. Vendor shall Furnish the City of Riverside with original certificates and amendatory endorsements affecting coverage required by this section. The certificates and endorsements for each policy are to be signed by a person authorized by the insurer to bind coverage en Its behalf. The certificates and endorsements should be on forms provided by the City of Riverside or on other than the City of Riverside's forms, provided those forms and endorsements conform to the requirements. A ccreicatee and endorsements are to be received and approved by the City of Riverside before work commences. The City of Riverside resen,ea the right to require complete, certified copies of all required Insurance policies, including endorsements affecting the coverage required by these specifications at any time. Subcor ractcrs. Vendor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements staled herein. 153 of 200 RESOLUTION NO. 2016 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY TO PIGGYBACK CITY OF RIVERSIDE BID NO. 7302 WITH FIREMATIC MANUFACTURING AND AWARDING THE PURCHASE OF ONE 2016 FORD F-550 TYPE NO. 6 PATROL PUMPER TO FIREMATIC MANUFACTURING IN THE AMOUNT OF $184,881.61 FOR THE NATIONAL CITY FIRE DEPARTMENT'S SQUAD PILOT PROGRAM, CONSISTENT WITH NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING, AND AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $184,881.61 FROM THE GENERAL FUND FUND BALANCE TO THE FIRE FIGHTING APPARATUS EXPENDITURE ACCOUNT FOR THE PURCHASE WHEREAS, on September 20, 2016, the City Council adopted Resolution 2016- 145 authorizing the development and implementation of a 1-year Squad Pilot Program designed to enhance public safety and the efficiency of the National City Fire Department; and WHEREAS, the National City Fire Department desires to purchase a 2016 Ford F-550 Type No. 6 Patrol Pumper for the Squad Pilot Program that will be housed at a satellite station at El Toyon Park that will be staffed 24 hours a day, 7 days a week, by a two person crew; and WHEREAS, there is an opportunity to piggyback City of Riverside Bid No. 7302 with the Firematic Manufacturing to allow for the purchase of a 2016 Ford F-550 Type No. 6 Patrol Pumper for $184,881.61; and WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures, and such a determination has been made in this case. It is therefore recommended that the purchase be made without complying with the competitive bidding procedure set forth in the Municipal Code; and WHEREAS, an appropriation in the amount of $184,881.61 from the General Fund fund balance to the Fire Fighting Apparatus in the City's Vehicle Replacement Fund is necessary for this purchase; and WHEREAS, ten (10) annual lease payments back to the General Fund will include both the repayment for the vehicle and the future replacement value, and will be included in subsequent budget years. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby affirms the purchasing agent's determination that the City of Riverside's procurement procedures are in substantial compliance with National City's procurement procedures and with Section 2.60.260 of the National City Municipal Code, and authorizes the waiver of the bidding process. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City, consistent with Section 2.60.260, to cooperatively purchase 2016 Ford F-550 Type No. 6 Patrol Pumper for the National City Fire Department from Firematic Manufacturing in the amount of $184,881.61, based on City of Riverside Bid No. 7032. 154 of 200 Resolution No. 2016 — Page Two BE IT FURTHER RESOLVED that the City Council hereby authorizes an appropriation in the amount of $184,881.61 from the General Fund fund balance to the Fire Fighting Apparatus in the City's Vehicle Replacement Fund for the purchase of the 2016 Ford F- 550 Type No. 6 Patrol Pumper. PASSED and ADOPTED this 15th day of November, 2016. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III Interim City Attorney Ron Morrison, Mayor 155 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 156 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Honor Ride San Diego sponsored by Ride 2 Recovery on December 3, 2016 from 8:00 a.m. to 2:00 p.m. with no waiver of fees. (Neighborhood Services) 156 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 ITEM TITLE: Temporary Use Permit — Honor Ride San Diego sponsored by Ride 2 Recovery on December 3, 2016 from 8:00 a.m. to 2:00 p.m. with no waiver of fees. AGENDA ITEM NO. PREPARED BY: 1Dionisia Trejo I DEPARTMENT: d Services Department gent PHONE: 619-336-42551 APPROVED BY, EXPLANATION: This is a request from the non-profit organization Ride 2 Recovery to conduct the "Honor Ride San Diego" through San Diego County on December 3, 2016. This will be the 1st Annual Honor Ride San Diego cycling event where active service members, injured veterans and the general public all get to ride together. The ride starts/finishes at the Waterfront Park in San Diego with sections of the course ride within National City. OUTBOUND — The course begins at Waterfront Park at 7:30 a.m. heading south towards Pacific Highway and the harbor district. This bicycle ride will enter the City of National City at approximately 8:00 a.m. on Civic Center Drive, then proceeding south on Tidelands Avenue, turning left onto W 32nd Street entering on the Bayshore Bikeway on which riders will use until reaching Chula Vista jurisdiction. The bike ride will then continue through Chula Vista for approximately 5 miles; then loops back towards the Bayshore Bikeway through National City using the same route leading to a finish at Waterfront Park. Event course is mapped and listed. NOTE: This is the first year this organization has requested a Temporary Use Permit to conduct the Honor Ride San Diego through National City. FINANCIAL STATEMENT: ACCOUNT NO. City fee of $237.00 for processing the TUP through various City departments. Total fees: $237.00 ENVIRONMENTAL REVIEW: [NfAI ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: APPROVED: Finance APPROVED: MIS Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. plOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Appiication for a Temporary Use Permit with recommended approvals and conditions of approval. 157 of 200 Type of Event: El Fair/Festival ❑ TUP 'City or National City s Neighborhood Services Department 1243 National City Boulevard • National City, CA 91950 (619) 336-4364 v fax (619) 336-4217 www.nationalcityca.gov Special Event Application ❑ Parade/March ❑ Walk or Run ❑ Concert/Performance ® Sporting Event ❑ Other (specify) Event Name & Location Event Title Honor Ride San Diego Event Location (list all sites being requested) Event Times Set -Up Starts Date NIA Various streets (map and route sheet attached) Time Day of Week Event Starts Date 12/3/16 Time 8:00 am Day of Week Saturday Event Ends Date 12/3/16 Time 2:00 pm Day of Week Saturday Breakdown Ends Date NIA Time Day of Week Applicant Information Applicant (Your name) Jack Shepard RECEIVED OCT 1 72016 Neighborhood Services rewrb ien City of Nolianiu City Sponsoring Organization Ride 2 Recovery Event Coordinator (if different from applicant) Mailing Address 23679 Calabasas Rd # 420 Calabasas, CA 91302 Day Phone 845-532-3477 After Hours Phone 845-532-3477 CeII$45-532-3477 Fax Public Information Phone E-mail jacks@ride2recovery.com Applicant agrees to investigate, defend, Indemnify and hold harmless the City, Its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attomey's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limed to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate fees for City services, which well have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the City's refund policy for application processing and facility use and that fees and charges are adjusted annually and are subject to change. Signature of Applicant: T Date 10/17/16 158 of 200 Special Event Application (continued) Please comprete the rollowong sections wish as rnuCh detail as osstbie Since fees and requirements are based on the information you provide us_ Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes E No 0 Are admission, entry, vendor or participant fees required? Yes ❑ No El If YES, please explain the purpose and provide amount (s): $ 40,000.00 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 20,000.00 Estimated Expenses for this event. $ 20,000.00 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event ® First time event ❑ Returning Event ® include site map with application Note that this description may be published in our City Public Special Events Calendar: Bicycle ride to benefit injured Veterans starting/finishing at Waterfront Park in San Diego, CA. Cyclists can choose from 20, 40, or 60 mile routes. Ride is followed by lunch and a festive atmosphere. Many recovering Veterans will be in attendance. Provides the public with an opportunity to meet, ride with, and show support for the men and women who served our country. Estimated Attendance Anticipated # of Participants: 300 Anticipated # of Spectators: 50 2 159 of 200 Traffic Control, Security, First Aid and Accessibility Requesting to close street(s) to vehicular traffic? Yes ❑ No List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: ® Other (explain) Cyclists will be spread out and will followthe rulesof the road Requesting to post "no parking" notices? Yes ❑ No ❑ Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and lntemal Security: Non-competetive bicycle ride - security not required Have you hired Professional Security to handle security arrangements for this event? Yes ❑ No ® If YES, name and address of Security Organization Security Director (Name): Phone: elf using the ServiceeOfa profeiaional security fir#rm AND tt a event will emir on. My property please;': provide a Copy of its insurance : ificate evidencing liability with: lirpits, of at (east $1 Militori dollars per Foccurangef$4'dollars aggregate, as well as and:addittotnal insured endorsement; naming the City !of National Ctt t, its + toers; employees, afld agents as addltionat1nsur'eds.: Ev)deiice oaf insurance rniast !be prow dad by#ie vendor otttsibstirer to the is Risk:Manager for:r w and approval prior,too tine ;event.' �' : : ... : , } :::. k ..:.. :. Is this a night event? Yes ❑ No ® If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 160 of 200 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ❑ No ® First aid/CPR certified? Yes ❑ No ❑ 0 First aid station to be staffed by professional company. ► Company Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: N/A Elements of your Event Setting up a stage? Yes ❑ No lE ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20x28) ❑ Applicant providing own stage ► (Dimensions) Setting up canopies or tents? # of canopies size # of tents size ® No canopies/tents being set up Setting up tables and chairs? O Furnished by Applicant or Contractor # of tables ® No tables being set up # of chairs ® No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name Contractor Contact Information Address 4 City/State Phone Number 161 of 200 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not setting up any equipment listed above at event Having amplified sound and/or music? Yes ❑ No ❑ PA System for announcements ❑ CD player or DJ music ❑ Live Music ► ❑ Small 4-5 piece live band ► ❑ Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. ► Contractor Name City/State Phone Number Address Using lighting equipment at your event? Yes ❑ No® ❑ Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name Address Using electrical power? Yes D No NI ❑ Using on -site electricity 0 Bringing in generator(s) Vendor Irifor-mat-iob Clty/State ❑ For sound and/or lighting ❑ For sound and/or lighting Phone Number ❑ For food and/or refrigeration ❑ For food and/or refrigeration ;PLEASE NOTE: You may be requireti to aippi ►.fair a temporary head permit if food or beverages are sold of given away .dwing : roue. lat event : Also see !Permit* Brad Compliance! on page' 8 On the -Special Event Guide, Por additional information on obtaining a temporary health permit." please contact the County, of San Diego Envirorirnentai Health at (6t9) 338 2366, Having food and non-alcoholic beverages at your event? Yes ❑ No® O Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ❑ CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # ❑ Vendors selling food # ► Business License #(s) ❑ Vendors selling merchandise # O. Business License #(s) 5 162 of 200 ❑ Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information ® No selling or informational vendors at event having children activities? Yes 0 No 121 PLEASE .NOTE: In the event inflatable jumps are provided at the event, The City of National:City • !requires Commercial liability insurance with !mitt. of at least $t ..Million dollars. per• occurrence/$2 Million (dollars aggregate. In addition; the city.of National City must be.named as an Additional Insured • 'pursuant to a separate endorsement,. which shall be provided. by the vendor or its insurerto the Citys ;Risk Manager, along with the -Certificate of Insurance, for approval prior to the event. The application. 'should be filed out at:least:one week prior to the event.: There is a $25 fee to process the-pennit application., For questions or to obtain a copyof the "Facility lase Application":; please contact the • Engineering/Public Works Department at (519) 335=4580. ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No NI O Vendor name and license # Dimensions Duration Number of shells Max. size i.PLEASE NOTE; In the event fireworks. or another aerial disptayts planned for your event, The City of. lNational a City'requires commercial liability insurance with limits of at least $2 Million dollars per • • ioccucrencet $4 Million dollars aggregate..tn addition, the -City of,National •City Must be named es an aAdditionat Insured pursuant to a separate endorsement which shall be provided by the vendor or its : .. [insurer Ati the City`s. Risk. Manager, along with the. Certificate. of Insurance, fa -approval prior to the ;event. (Depending: on the size and/or nature of the fireworks display, the City reserves the right to !request higher liability limits: The vendor Must also obtain. a fireworks permit from the National City Fire . Department and the cost rs $502.00 • Arranging for media coverage? Yes❑ No ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 163 of 200 Ev.ent Signage PLEASE NOTE For City sponsored or co -sponsored events, banners publicizing the event may be :placed on the existing poles on the 1800 block and 3100 block of National City Boulevard The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ❑ No ❑ Yes, we will post sianage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) ❑ Yes, we will have banners # ❑ What will signs/banners say? _ ❑ How will signs/banners be anchored or mounted? Waste Management PLEASE NOTE One toilet for every 250 people is .required, unless the applicant can show that there .are sufficient facilities in the immediate area available to the public during the event Are you planning to provide portable restrooms at the event? Yes ❑ No El If yes, please identify the following: ► Total number of portable toilets: , ► Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. ► Company Phone ► Load -in Day & Time S. Load -out Day & Time ❑ Portable toilets to be serviced. I� Time Set-up, Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) ® No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ® No, vehicles will load/unload from nearby street or parking lot. 7 164 of 200 DE ;Litter Fence ❑ City to install litter fence ❑ Applicant to install litter fence ® N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. # of breakdown day(s) IN No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: The National City portion of our event will simply be bikes riding through in small groups. Please make a copy of this application for your records. We do not provide copies. 8 165 of 200 n•�1��fRl� a�NAM PIAX.Virint I. Special Event Information Special Events Pre -Event Storm Water Compliance Checklist Name of Special Event: Honor Ride San Diego Event Address: Various streets Event Host/Coordlnator: Jack Shepard Expected # of Attendees: 300 'Phone Number: 845-532-3477 II. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: X Will enough recycling bins provided for the event? Provide number of recycle bins: X Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) X Do all storm drains have screens to temporarily protect trash and debris from entering? X Are spill cleanup kits readily available at designated spots? X * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 166 of 200 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Ride 2 Recovery Person in Charge of Activity: Jack Shepard Address: 23679 Calabasas Rd # 420 Calabasas, CA 91302 Telephone: 845-532-3477 Date(s) of Use: 12/3/16 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant: Official Title: Operations Director Date: 10/17/16 For Office Use Only Certificate of Insurance Approved Date 10 167 of 200 r.-^""1 USACYCL-01 AWCERTIFICATE OF LIABILITY INSURANCE �'"�- MRODRIGUE D 1Db/YYYY} 10/1711712D1ti THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Fairly Consulting Group. LLC 1800 S. Washington, Some 400 Amarillo, TX 79102 NAcT Fairly Group Certificates FAX (AIC, Nc, EMI: (806) 376-4761 iArc, No}:(846) 337-1859 Miss, certsafairiygroup.com 1NSURERIS) AFFORDING COVERAGE NAIC ill INSURER A : Lexington insurance Company 19437 INSURED USA Cycling, Inc. 210 USA Cycling Point, Suite 100 Colorado Springs, CO 80919 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : OVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT MOTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSD TYPE OF INSURANCE ADDL SUER WVD POLICY NUMBER POLICY EFF [MM/DD/YYYYI POLICY EXP IMMIDDIYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY 015375404 12/3112015 1213112016 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGETORENTED PREMISES (Es occurcence} $ 1,000,000 MED EXP (Any one person) $ Excluded PERSONAL & ADV INJURY $ 1,000,000 GEN'LAGGREGATE _ X U�MIIT APPLIES POLICY JECT OTHER, EVENT PER: LOC GENERAL AGGREGATE $ 3,000,000 PRODUCTS -COMP/0PAGG $ 2,000,000 $ AUTOMOBILE LIABILnY _ _ SCHEDULED AUTOS AUTOS ONLY Ma acciden) INGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ InOacciaent) AGE $ $ UMBRELLA LIAB EXCESS LIAB _ OCCUR MAIMS -MADE EACH OCCURRENCE AGGREGATE —$ $ DED RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY C EMBEEXCCLUDED? ECJTAIE l( NH)E.L. If yes, describe under DESCRIPTION OF OPERATIONS buiow N /A STATUTEPO - E L. EACH ACCIDENT $ DISEASE - EA EMPLOYEE $ EL. DISEASE- POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space le required) Job 2015-1324 Endorsement NAMEDINSD (02194) NAMED INSURED AMENDMENT: Event Organizers andlor Promoters are Named insureds. It shalt be a condition of coverage that all organizers/promoters for whom coverage is afforded under this policy execute a USAC Event Permit Application and coverage will be afforded only for the specific event and dale on the permit. The General Liability policy includes a blanket automatic additional insured endorsement that provides additional Insured status to the certificate holder only when there Is a written contract between a named Insured and the certificate holder that requires such status. Please see attached endorsement LX4309 SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION City of National City, its officials, agents, and employees 1243 National City Blvd National City, CA 91950 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELNERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988 2015 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD 168 of 200 AGENCY CUSTOMER ID: USACYCL-01 MRODRIGUEZ LOC #: 1 ACORD` ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY Fairly Consuiting Group, LLC POLICY NUMBER SEE PAGE 1 CARRIER SEE PAGE 1 NAIC CODE SEE P 1 NAMED INSURED USA Cycling, Inc. 210 USA Cycling Point Suite 100 Colorado Springs, CO 80919 EFFECTIVE DATE: SEE PAGE 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE. Certificate of Liability Insurance Description of Operations/LocationsNehicles: (06/14) - Additional Insured - Designated Person or Organization. Event Number: 2016-1324 Event Name: Honor Ride San Diego Event Location: San Diego, CA Event Date(s): 12/03/2016 ACORD 1 [l i y2OO5KO1 ti 2003 ACORD CORPORATION. All rights reserved, The ACORD name and logo are registered marks of ACORD 169 of 200 ENDORSEMENT # 00B This endorsement, effective 12:01 AM 12/31/2015 Forms a part of policy no.: 015375404 Issued to: USA CYCLING, INC. By: LEXINGTON INSURANCE COMPANY ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION (Based on CG2028 04/13) This endorsement modifies insurance provided by the follovving: COMMERCIAL GENERAL LIABILITY POLICY SCHEDULE Name of Additional Insured Person(s) or Organizations) AS REQUIRED BY WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, vuill be shown in the Declarations A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liabil"rty for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection vvith your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law, and 2, if coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following ia added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement or LX4309 (06114) Includes Copyrighted Information of the Insurance Services Offices, Inc., with its permission. All Rights Reserved. Page 1 of 2 170 of 200 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is Tess. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations All other terms and conditions of the policy remain the same. LXd f9 [ at3714i Authorized Representative Includes Copyrighted information otlhe Insurance Services Offices, Inc., with hs permission, All Rights Reserved. Page 2 of 2 171 of 200 2016 HR SD 20 mi Num List Prev Type Note Next 1 0.0 0.0 P Start of route 0.0 2. 0.0 0.0 -+ - R onto Pacific Hwy 0.9 3. 1.0 0.9 +- L onto W Harbor Dr 4.6 4. 5,6 ; 4.6 . R onto Civic Center Dr 0.2 5. 5.8 0.2 t . Continue onto Tidelands Ave 1.2 6. 6.9 1.2 c- L onto W 32nd St . 0.2 7. 7.1 0.2 •- Slight L onto Marina Way 0.0 8. 7.1 0.0 -• . R toward Bayshore " Bikeway 0.3 9. 7.4 0.3 t Continue onto Bayshore Bikeway 0.1 10. ; 7.5 0,1 •- ' L to stay on Bayshore Bikeway 0.9 7.5 miles. +84/-90 feet Num Prev Type Note 22. 14.4 0.2 L onto E Harbor 5.6 Dr 23. 20.0 5.6 P End of route ' 0.0 5.8 miles. +59/-57 feet Num Dist Prev Type Note Next 11. 8.4 0.9 4- ' Lonto Gunpowder Point Dr 00 12. 8.4 - 0.0 . -> ' R onto Bay Blvd 1.4 13. 9.8 1.4 .- L onto Marina Pkwy 0.7 14. 10.5 0.7 -. RontoHSt 0.3 15. 10.8 0.3 _ <- Lonto Bay Blvd 08 16. 11.6 - 0.8 .- L onto Gunpowder Point Dr 0.0 17. 11.6 . 0.0 -►• R onto Bayshore Bikeway 0 9 18. 12.5 0.9 : -> R to stay on Bayshore Bikeway 0.4 19. 12.9 0.4 .- L onto W 32nd St 0.2 20. 13.1 0.2 -> R onto Tidelands Ave 1.2 21. 14.2 1.2 t Continue onto Civic Center Dr 0.2 6.8 miles. +87/-97 feet 172 of 200 173 of 200 :: rl`ia�}ri,tad 174 of 200 2016 HR SD 40 nil Num Dist Prev Type Note Next 1 0.0 0 0 !a Start of route 0.0 2. 0.0 0.0 ' --. . R onto Pacific Hwy 0.1 3 0.2 0.1 -. R toward N Harbor Dr 0.2 4. 0.4 0.2 -. R onto W Ash St 0.6 5 1.0 0.6 .- L onto W Harbor Dr 4.6 6. 5.6 4.6 -. ' R onto Civic Center Dr 0.2 7 5.8 0.2 t Continue onto Tidelands Ave 1.2 8. 6.9 ' 1.2 [- ' L onto W 32nd . 5t 0.2 9. 7 1 0.2 .- Slight L onto Marina Way 0 0 10. 7.1 0.0 , -4 R toward Bayshore . Bikeway 0.3 11 7.4 0.3 t Continue onto Bayshore Bikeway 0 1 7.4 miles. +84/-82 feet Num Dist Prev Type Note Next 23. 18.8 3.5 -• . RontoWueste Rd 08 24. . 19.6 0.8 <- L onto Lake Crest Dr 0.1 25. 19.7 0.1 -> Slight R onto Olympic Pkwy 0.1 26. 19.8 0.1 +- REST STOP - US Olympic Training Center 0.0 27 19 9 0.0 4- L onto Gold Medal Way 6.2 28. 26.1 6.2 4 L onto Brandywine Ave 1.0 29. 27.0 1.0 -> R onto Main St 1 3 30. 28.3 1.3 - R onto Hilltop Dr 0.4 31 28.7 0 4 .- L onto Orange Ave 1.6 32, 30.3 1.6 4- L onto Palomar St 0.9 33. 31.1 0.9 -> R onto Bay Blvd 0 5 34. 31.6 0.5 4- L 2.1 16.3 miles. +5301-1032 feet Num Dist Prev Type Note Next 12. 7.5 0.1 t Continue straight 2 2 13. 9.7 2.2 4-- L toward Plaza Bonita Rd 0.1 14. 9.7 0 1 r L onto Plaza Bonita Rd 0 3 15. 10.0 0.3 -> , R onto Sweetwater Rd 1.0 16 11 0 1.0 R onto Valley Vista Way 0.1 17. 11.1 0.1 •- REST STOP - Valley Vista Elementary School 0.3 18. 11.4 0 3 --• R onto Sweetwater Rd 0 1 19. 11.4 0.1 t ' Continue onto Willow St 0.2 20. 11.7 0 2 •- L onto Bonita Rd 0 6 21. 12.3 0.6 R onto Otay . Lakes Rd 3.0 22 15.3 3.0 4- Ltostayon Otay Lakes Rd 3.5 7.9 miles. +604/-194 feet Num Dist Prev . Type Note Next 35 33 7 2.1 •- L onto Gunpowder Point Dr 0.0 36. 33.7 0.0 - R onto Bayshore Bikeway 0.9 37. 34.6 0.9 -. R to stay on Bayshore Bikeway 0.4 38. . 35.0 0.4 .- L onto W 32nd . St 0.2 39 35.2 0.2 -> R onto Tidelands Ave 1.2 40. 36.3 1.2 t Continue onto Civic Center Dr 0.2 41. 36 5 0.2 .- L onto E Harbor Dr 5.6 42. 42.1 5.6 F End of route 0.0 10.5 miles. +97/-105 feet 175 of 200 1 . i1 2016 HR SD 60 mi Num Dist Prev Type Note Next 1. 0.0 0.0 Ps Start of route 0,1 2. • 0.1 0.1 ' -► R onto Pacific Hwy 0.9 3. 1..0 0.9 L onto W Harbor Dr 4.6 4. 5.6 • 4.6 i-+i R onto Civic Center Dr 0.2 5. 5.8 0.2 t Continue onto Tidelands Ave 1.2 6. 6.9 1.2 L onto W 32nd St 0.2 7. 7.1 0.2 4- . Slight L onto Manna Way 0.0 8, 7.1 0.0 • 4 i f R toward Bayshore Bikeway 0.3 9. 7.4 0.3 t Continue onto Bayshore Bikeway 0.1 10. 7.5 0.1 t Continue ! straight i - 2.2 11. 9 7 2.2 .- L toward Plaza Bonita Rd 0.1 9.7 miles. +137/-120 feet :'Num Criss Prev Type Note Next 22. 15.8 0.4 -• ' R onto Jamacha Blvd 4.5 23. 20.3 4.5 ' R onto Campo .Rd 0.5 24. 20.8 0.5 -0 . R to stay on • Campo Rd 4.6 25. 25.4 4.6 . -► REST STOP - Jamul ° Veterinary Hospital 5,2 26. 30.7 5.2 - -. R onto Otay • Lakes Rd 8.8 27. ' 39.4 8.8 ' . L onto Wueste Rd 0.8 28, - 40.3 0.8 f- L onto Lake Crest Dr 0.1 29. 40.3 0.1 -. Slight R onto ' Olympic Pkwy 0.2 30. 40.5 0.2 +- REST STOP - US Olympic Training Center • 0.0 31. 40.5 0.0 4- L onto Gold Medal Way 6.2 25.1 miles. +1557/-1235 feet Nurn Dist Prev Type Note Next 12. 9.7 0 1 .- L onto Plaza ' Bonita Rd 0.3 13. ' 10.0 0.3 R onto : Sweetwater Rd ' 1.0 14. 11.0 1 0 -+ R onto Valley Vista Way 0.1 15. 11.1 ' 0.1 F i REST STOP -. Valley Vista Elementary School 0.3 16. 11,4 0.3 -► . R onto Sweetwater Rd 0.1 17. ' 11.5 0.1 <- i L to stay on Sweetwater Rd 1.3 18. 12.8 1.3 •- Slight L to stay on Sweetwater Rd 1.6 19. ! 14.4 1.6 -► Slight R onto Quarry Rd 0.2 20. 14.6 0.2 H • Quarry Rd turns R and becomes Quarry Trail 0.8 21. 15.4 0.8 t . Continue onto . Quarry Rd 0.4 .7 miles. +397/-191 feet Num Dist Prev Type Note Next 32. 46.7 6.2 +- L onto Brandywine Ave 1.0 33. i 47.6 ; 1.0 ' -► R onto Main St i 1.3 34 48.9 ' 1.3 -► . R onto Hilltop Dr 0.4 35. 49.3 0.4 F , L onto Orange Ave 1.6 36. 50.9 1.6 •- L onto Palomar = St 0.9 37. 51.7 0.9 -► ! R onto Bay Blvd 1 0.4 38. 52.1 0.4 . 4- -L 2.2 39. ' 54.3 ' 2.2 +- ' L onto } Gunpowder Point Dr ' 0.0 40. 54.3 0.0 --> R onto Bayshore Bikeway 0.9 41. . 55.2 0,9 -► R to stay on Bayshore Bikeway 0.4 42. , 55.6 0.4 < - L onto W 32nd St 0.2 43. ' 55.8 ' 0.2 • -+ ` R onto Tidelands Ave 1.2 15.3 miles. +221/-428 feet 177 of 200 44. , 56P9 j: 1;2 . k t Continue onto i 1. Civic Center Dr ...: 0.2 45. 57.1 0.2 .- L onto E Harbor Dr 5.6 46_ 62.7 . 5:5 ; r End if route 0,0 6.9 miles. +60/-59 feet 178 of 200 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Ride 2 Recovery EVENT: Honor Ride San Diego DATE OF EVENT: December 3, 2016 TIME OF EVENT: 8:00am to 2:00pm APPROVALS: DEVELOPMENT SERVICES YES [ ] NO [ x ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ ] NO [ x ] SEE CONDITIONS [ ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ ] NO [ x ] SEE CONDITIONS [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: FINANCE Ride 2 Recovery will need to apply for a business license and submit it with proof of "non-profit" status. CITY ATTORNEY Requires indemnity agreement and certificate of liability insurance approved by the Risk Manager. COMMUNITY SERVICES The Community Services Department has no involvement; however, we would notify the National City Aquatic Center to avoid any scheduling conflicts. 179 of 200 FIRE (619) 336-4550 No fees for this event Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. Emergency services access shall be given to all emergency apparatus upon approach 2) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 3) First Aid will be provided by organization RISK MANAGER (619) 336-4370 I have reviewed the above captioned request for the issuance of a Temporary Use Permit. All the insurance requirements were met and the following documents were provided with the Temporary Use Permit application: • A valid copy of the Certificate of Liability Insurance • The insurance policy has a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $3,000,000.00 (THREE MILLIION DOLLARS) in aggregate that would cover the date and location of the event. • The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company is a California admitted company. • The applicant has properly executed the hold harmless and indemnification agreement. • The Certificate Holder must reflect the following: City of National City clo Risk Manager 1243 National City Boulevard National City, CA. 91950-4397 • Name, address and contact information for the broker providing this insurance policy has been provided. 180 of 200 181 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 182 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — A Kimball Christmas hosted by the Community Services Division from December 15, 2016 thru December 18, 2016 from 5 p.m. to 8 p.m. at Kimball Park. This is a City sponsored event under Policy No. 804. (Neighborhood Services) 182 of 200 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 15, 2016 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — A Kimball Christmas hosted by the Community Services Division from December 15, 2016 thru December 18, 2016 from 5 p.m. to 8 p.m. at Kimball Park. This is a City sponsored event under Policy No. 804. PREPARED BY: Dionisia Trejo DEPARTMENT Neigh PHONE: 1819) 336-4255 APPROVED BY: EXPLANATION: !This is a request from the Community Services Division to conduct A Kimball Christmas event at Kimball Park from Thursday December 15, 2016 thru Sunday December 18, 2016. On Thursday, December 15, 2016 the main event will occur from 5 p.m. to 8 p.m. This event will include the tree lighting ceremony, photos with Santa Claus, local community vendors, a food court area, children's activities, and musical / dance performances. There will also be an ice skating rink from December 15, 2016 thru December 18, 2016. The ice skating rink hours are as follows: December 15th from 5 p.m. to 10 p.m. and December 16th through December 18t from 4 p.m. to 10 p.m. NOTE: This event is formerly known as Christmas on Brick Row. FINANCIAL STATEMENT: ACCOUNT NO. I rces Department APPROVED: Finance APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments, $1,013.65 for Public Works and $579.28 for Police. Total fees: $ 1,829.93 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: iApprove the Application for a Temporary Use, Permit subject to compliance with a!! conditions of approval. This is a City sponsored event under Policy No. 804. BOARD ! COMMISSION RECOMMENDATION: Nf ATTACHMENTS: !Application for a Temporary Use Permit with recommended approvals and conditions of approval. 183 of 200 Typo of Event ❑ FaIf/Festival ❑ TUP •C8y of National City a Neighborhood Services Department 1243 National City Boulevard a National City, CA 91950 (619) 336.4364 a fax (819) 336-4217 www.nationalcilycagov Special Event Application 0 Parade/March 0 Walk or Run ❑ Concart/Plefonnance ❑ Sporting Event ® other (specify) Community Event Event t4aiile c Locatt gin Event . A Kimball Christmas (formerly known as Christmas on Brick Row) Event Location (list all sires Ming iequested) Kimball Park Event Times Set -Up Starts Date 12115116 -Mrs Sam Day of Week Thursday Event Starts Date 12/15/16 Time 5pm Day of Week T Y Event Ends Date 12/18/16 Time 10pm Day of Week Sunday Breakdown Ends Date 12/19116 Time 12pm Day of Week Monday Applicant Information Applicant (Your name) Audrey Denham On Thursday, the main event will occur from 5-8pm and ice skating will occur from 5-l0pm. On Friday, Saturday, and Sunday ice skating will occur from 4-l0pm. Sponsoring Organization CltY of National City Event Coordinator (if different from applicant) Audrey Denham Mailing Address 140 E 12th Street National City, CA 91950 Day Phone 6'19-336-42d3 After HourNA s Phone Cell 619 7-E3352 Fax Public Information Phone 619-3 i290 E ader amenafionairttyce.gov -mail Applkant agrees to Iiveebgate, defend, Indemnify and hold harmleee the City, its officers, employees and agents from and against any and all key, damage, IiaWability, cairn, demands, detrirnerds, costs, charges, expense (Including attorneys fees) and causes of *attar; of any character which the City, its dicers, employees and agents may Incur, sustain or be subjected to an account of loss or damage to property or the loss of rasa thereof and for bodily kitty to or death of any perms (Including but not Grated to the employees, sacactors, agents and irwlees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any Cky premitss under this agreement to the srxdent parmked by law. Applicant understand this ill Pl pew event may implicarte fess for City services, whtch wvfil have to be paid In the ekes Finance Department 48 hours prior to the event set-up, The undersigned also understands and accepts the aye refund policy for _ • •: process' and facility use and that fees and charges are adjusted amuaiiy and are subject to change.. Signature of Appikan lXi k -- k 'r.. Date � k 1 184 of 200 Special Event Application (continued) Please complete the following sections with as much detail es possible since fees and requirements are based on the information you provide us. Fe es)P t:oc ee d sf R epo rt i n g Is your organization a "Tax Exempt, nonprofit" organization? Yes ® No 0 Are admission, entry, vendor or participant fees required? Yes ❑ No If YES, please explain the purpose and provide amount (s): NA event. $ NA Estimated Expenses for this event. $ NA What Is the projected amount of revenue that the Nonprofit organization will receive as a result of this event? Estimated Gross Receipts including ticket, product and sponsorship sales from this Description of Event ❑ first time event IN Returning Event ❑ Include site map with application Note that this description may be published in our City Public Special Events Calendar. The main event (Thursday, 12/15/16) will have community performances and a DJ on the city stage, a tree lighting ceremony, Santa photos, chldren's activities, local community vendors, food and holiday vendors, food court and ice skating. The ice skating rink wIli be open for 4 days from Thursday, 12115/16 to Sunday 12/18/16. Estimated Attendance Anticipated # of Participants: 2,000 Anticipated # of Spectators: NA 2 185 of 200 Traffic Control, Security, First Aid and Accessibility Requesting to close street(e) to vehicular traffic? Yes ❑ No E List any streets requiring closure as a result of the event (provide m NA Date and time of street closure: NA Date and time of street reopening: NA ❑ Other (explain) NA Requesting to post "no parking" notices? Yes ❑ No iiil C7 Requested 'No Parking' on city streets and/or parking lots (list streetstparldng lots) (provide map): NA ❑ Other (explain!) Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: NCPD will be on site for the main event on Thursday. Have you hired Professional Security to handle security arrangements for this event? Yes l=1 No ❑ [(YES, name end address of Security Organization TI3D(efter hours rink security Security Director (Name): TBD Phone: TBD If using the services of a professional security firm AND the event will occur on City property, please provide a copy of its insurance certificate, evidencing liability with limits of at !east $1 Million dollars per osxurani►2 Million dollars aggregate, as well as and additional insured endorsement naming the City of National City, its officers; employees, and agents se additional insureds. Evidence of insurance must be. provided by the vendor or its insurer to the City's Risk Manager for review and approval prior to the ever. Is this a night event? Yes ® No ❑ If YES. please State how the event and surrounding area sill/ be 1luminted to ensure safety of the participants and suers: Existing Park lighting, decorative holiday lighting, stage lighting, and Lighting for booths. 3 186 of 200 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes IN No 0 First aid/CPR certified? Yes ® No ❑ CIFirst ald station to be staffed by professional company. ► Company NA Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: Handicap accessible parking, paths, and bathrooms currently exist In the park. Elements of your Event Setting up a stage? Yes ® No .❑ El Requesting City's PA system ® Requesting City Stage; if yes, which size? I] Dimensions (13x28) ❑ Dimensions (20x28) ❑ Applicant providing own stage ► (Dimensions) Setting up canopies or tents? 12 # of canopies size 10x10 # of tents size ❑ No canopies/tents being set up Setting up tables and chairs? 0 Furnished by Applicant or Contractor # or tables 0 No tables being set up # or chairs ❑ No chairs being set up EJ (For City Use Only) Sponsored Events — Does riot apply to co -sponsored events 20 # of tables ❑ No tables being set up 100 # of chairs ❑ No chairs being set up Contractor Name Contractor Contact information Address 4 C'rtyfStete Phone Number The staff working the event will be first aid certified. 187 of 200 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not setting q any equipment Med above at event Having amplified sound and/or music? Yes ill No ❑ J PA System for announcements lI CD player or DJ music ® Live Music ► ❑ Small 4 8 piece Iva band ► Q Large B+ piece live band O Other (explain) if using live music or a DJ. ► Contractor Name TBD Address ay/State Phone Number Using luting equipment at your event? Yea ® Mto❑ • Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name Address City/State Phone Number Using electrical power? Yei IN No 0 ❑ Using on -site electricity ❑ For sound and/or lighting 0 For food and/or refrigeration ® Bringing in generator(s) ® For sound and/or lighting ® For food and/or refrigeration E+-eiiiIor fi.ifcrtwiti�a-t PLEASE NOTE: You nay be required to apply for a temporary health permit if food or beverages are sold of given away daring your special event. Also eec'Pertiilts and Compliance° on page 8 In the Special Event Oulde. For additional inform on obtAlnkrtj a temporary health permit, please contact the County of San Diego Environmental Health at (699) 33 -2383. Having food and non-sicohollc beverages at your event? Yes 0 No® W Vendors preparing food on -site ► # 6 ► Business License #TBD If yes, please describe how food will be served and/or prepared: TBD If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ❑ CHARCOAL J HER (Specify}: var"'us OTHER methods O Vendors bringing pre -packaged food ► #1 ► Business License* ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bathed water, can soda, etc.) ► ❑ Vendors seldng food # _ ► Business License #l(s) ❑ Vendors selling merchandise # i Business License 11(s) 5 188 of 200 ❑ Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services Vendors passing out information only (no business license needed) # a 0. Explain type(s) of information community based organizations ❑ No selling or informational vendors at event Having children activities? Yes in No❑ PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City . requires commercial liability insurance with limits of at least $1 Million dollars per occurrenoel$2 Mflion dollars aggregate In addition, the City of National City must be named as an Additional Insured pursuenf to a separate endorsement, which shell. be provided by the vendor or its usurer to the City's Rtsk Manager along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week prior to the event. There is a $26 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application', pia contact the Engineering/Public Works Department at (619) 336-4680. 0 Inflatable bouncer house # ❑ Rock climbing wait Height ❑ Inflatable bouncer slide # ® Arts & crafts (l.e., craft making, face painting, etc.) ® Other photos with Santa, meet the snow queen Having fireworks or aerial display? Yes ❑ No ID ❑ Vendor name and license # Dimensions Duration Number of s hells Max. size PLEASE NOTE: In the event fireworks or another aerial display is planned for your event, The City of National City requires commercial liability insurance with limits of at least $2 Nihon dollars per oocurrencel $4 Million dollars aggregate In addition, the City of National City must be named as an Additional insured pursuant to a separate endorsement, which shall.be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event, Depending on the size andlor nature of the fireworks display, the City reserves the right to request higher liability limits_ The vendor must also obtain a fireworks permit from the National City Fire Depertrnent and the coatis $502.00 . Arranging for media coverage? Yes® Nod] ® Yes, but media will not require special set-up 0 Yes, media will require special set-up. Describe 6 189 of 200 PLEASE NOTE: For Coy sponsored or co -sponsored events, banners publicizing the evert may be Placed. on tom' ,poles on'the 1800 block and 3100 block of National Cry Sos.devard- The banners Mutt be •nit e•to the City's specification, 'Please refer to the Ws Specie' Event Guidebook and Fee Schedule:tloredditional information. - Are you planning to have sighat your event? Yea Q No n Yes, we will post aignage # Dimensions fee, having inflatable signage # Ili (compete inflatable Signage Request form) t❑ Yes, we will have banners # 0 What will signslbanners say? ❑ How will signs/banners be anchored or mounted? V.t51e klanaiaeEnent PLEASE NOTE One toilet for every 250 people rs required, unless the applicant can show that there are sufficient facilities lathe immediate area available to the public during the event. Are you planning to provide portable restroorns at the event? Yee ® No LJ If yes, please Identify the foflow : ► Total number of portable toilets. 2 ► Total number of ADA accessible portable Bets: 1 ® Contracting wltti portage toilet vendor. I. D emend Environmental Services 121i511s Company Phone ► Load -In Day & Time► Load -out Day & Time 12119/16 E Portable toilets to be serviced. D Time morning time Set-up.. Bre I-ciowit, Clpan-tip Setting up the day before the event? 0 Yes, will set up the day before the mot. p► # of sat -up day(s) NI No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdcwm (complete attached Vehicle Access Request farm) ® No, vehicles will load/unload from nearby street or partdng lot. 7 190 of 200 PDE -Litter Rance ❑ City to install litter fence ❑ Applicant to install litter Bence MN/A Breaking down sot -up the day after the event? ® Yes, breakdown will be the day after the event. ► # of breakdown day(s) 1 ❑ No, breakdown will occur on the event day. How are you handling clean-up? IN Using City crews Using recreation staff that are working the event. Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything Important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 191 of 200 f +.13#0011el1A ya esteirstmom'^ I. Spedal Event Information Special Events Pre -Event Storm Water Compliance CbeckliNt Name of Special Event: A Kimball Christmas (formerly known as Christmas on Brick Row) Event Address: lambed! Park 12th and 0 Avenue Event Host/Coordinator: City of National City Expad N af Attendees 2,000 Phone Number: (619) 336-4290 II. Storm Water Best Management Practices (BMPs) Review YES NO T N/A WAMI enough trash cans provided for the event? Provide number oftrash bloc 10 Will enough recycling bins provided for the event? Provide number of recyde bins: 10 WIU all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all storm drains have suns to temporarily protect trash and debris fromentering?X Are split cleanup kits readily available at designated spats? * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 192 of 200 This map is not to scale. 193 of 200 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DIVISION APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Community Services Division EVENT: A Kimball Christmas DATE OF EVENT: December 15, 2016 to December 18, 2016 TIME OF EVENT: 5 p.m. to 8 p.m. APPROVALS: DEVELOPMENT SERVICES COMMUNITY SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY YES[x] NO[ ] YES [ ] NO [ x YES [ ] NO [ x ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ ] NO [x] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x] SEE CONDITIONS [ ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 PLANNING Speakers and lights to face away from residential areas. All activities to comply with Title 12 (Noise) of the Municipal Code. PUBLIC WORKS (619)366-4580 Parks Division • Park Staff will set up Standard stage day of event and break down after event. • Setup cost during regular work hours $ 248.40 • Break down rate is on overtime $ 372.64 The total for the stage is $ 621.04 Facilities Division Custodians 2@ 2hrs. OT $ 110.12 Tables & Chairs $ 95.00 • City Electrician 5hrs OT $187.50 Total: $ 392.61 194 of 200 FINANCE All Vendors will need a business license. All food vendors will need a Business License plus Health Permit. POLICE The Police Department recommends two officers for four (4) hours each on an overtime basis for this event. Two (2) Officers at cost of $72.41 per hour l 8 total hours. Total cost:- $579.28 RISK MANAGER (619) 336-4370 Risk Management has reviewed the application and determined that this is an event that is sponsored by the City of National City through the Community Services Department. As such there would be no need for additional insurance for this event. FIRE Stipulations required by the Fire Department for this event are as follows: 1) Access to Kimball Park to be maintained at all times. 2) Fire Department access into and through the festival areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. 3) Access shall be maintained to -all Fire Hydrants, Fire Department Connections for Fire Sprinkler Systems, Standpipes, etc. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 195 of 200 6) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as 'Temporary Wiring" only. 7) internal combustion power sources (generator) shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from tents or canopies. 8) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet State Fire Marshal approval for cooking. Canopies: 0-400.sf- $0 401 — 500 sf - $250.00 501 600 sf - $300.00 601 — 700 sf - $400.00 Tents: 0 —200 sf - $200.00 201 — (+) sf - $400.00 9) If concession stands are utilized for cooking, they shall have a minimum of 10 feet of clearance on two sides or be Certified Flame Retardant. 10) All cooking booths or areas to have one 2A:10BC fire extinguisher. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will - be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example. 11) What type of cooking if any will occur with vendors at event? Hot Coal containers must be available if using charcoal. 12) The Skating Rink Must Have an Occupancy Load, Contact the Building Department with all dimensions. The Occupancy Load shall be posted in a visible location. 13) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all cooking areas etc. 196 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 197 The following page(s) contain the backup material for Agenda Item: State of California minimum wage increase. (Human Resources) 197 of 200 ITEM # 11-15-16 STATE OF CALIFORNIA MINIMUM WAGE INCREASE (HUMAN RESOURCES) 198 of 200 CC/CDC-HA Agenda 11/15/2016 — Page 199 The following page(s) contain the backup material for Agenda Item: Accounting from organizations/individuals that the City of National City contributes financially to. (Mayor Morrison) 199 of 200 Item # 11-15-16 ACCOUNTING FROM ORGANIZATIONS/INDIVIDUALS THAT THE CITY OF NATIONAL CITY CONTRIBUTES FINANCIALLY TO (MAYOR MORRISON) 200 of 200