Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
05-16-17 CC HA Agenda Packet (2)
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA -� NATIONAL CJTy INCORPORATED RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, MAY 16, 2017 — 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Proclaiming May 21 through May 27, 2017 as "National Public Works Week" AWARDS AND RECOGNITIONS PRESENTATIONS 2. Presentation on Public Works Projects and Quality of Life Program. (Engineering/Public Works) 3. Update on Alpha Project Homeless Outreach and Pilot Program. (Neighborhood Services) 4. Community Service Day Summary. (Community Services) INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 5. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 6. Resolution of the City Council of the City of National City: 1) accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02; 2) approving the final contract amount of $479,774.07; 3) ratifying the release of retention in the amount of $23,988.70; and 4) ratifying the filing of the Notice of Completion for the project. (Engineering/Public Works) 3 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 4 7 Temporary Use Permit - Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary School on June 10, 2017 from 7:45 a.m. to 12 p.m. with no waiver of fees. (Neighborhood Services) 8. Temporary Use Permit - Saint Anthony of Padua Festival at 1816 Harding Avenue from June 10, 2017 to June 11, 2017 with no waivers of fees. (Neighborhood Services) 9. Warrant Register #40 for the period of 03/29/17 through 04/04/17 in the amount of $1,366,018.20. (Finance) 10. Warrant Register #41 for the period of 04/05/17 through 04/11/17 in the amount of $2.275,163.62. (Finance) PUBLIC HEARINGS ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS 11. Resolution of the City Council of the City of National City authorizing the following actions to reallocate Capital Improvement Program (CIP) funding for Historic Property Preservation: 1) release General Fund appropriations in the amount of $107,576.73 from the Plaza Boulevard Playhouse Demolition project, as this project was completed under budget; and 2) appropriate $107,576.73 to new General Fund CIP expenditure account for Historic Property Preservation. (Engineering/Public Works) 12. Resolution of the City Council of the City of National City 1) authorizing the filing of a project application in the amount of $2,539,000 for the Bayshore Bikeway Segment 5B through the California Department of Natural Resources Urban Greening Grant Program, which includes an "in -kind" local match of $50,000 for staff project management, for a total project cost of $2,589,000; and 2) authorizing the City Manager or designee to execute the grant agreement if selected for funding. (Engineering/Public Works) 13. Resolution of the City Council of the City of National City 1) authorizing the filing of a project application in the amount of $1,151,265 for Paradise Creek Park through the California Department of Natural Resources Urban Greening Grant Program, which includes a local match of $1,331,312 funded through the Site Infrastructure Agreement with Paradise Creek II Housing Partners, L.P., "Phase II Developer" for the Westside Infill Transit Oriented Development (WI-TOD) project, for a total project cost of $2,482,577; and 2) authorizing the City Manager or 4 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 5 designee to execute the grant agreement if selected for funding. (Engineering/Public Works) NEW BUSINESS 14. Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. (Finance) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 15. Update on Downtown Specific Plan, Parking Management Plan, and Request for Proposals (RFP). (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the National City City Council/Community Development Commission - Housing Authority of the City of National City - Tuesday - June 6, 2017 - 6:00 p.m. - Council Chambers - National City, California BUDGET SCHEDULE - FISCAL YEAR 2018 Budget Hearing - June 6, 2017 - 6:00 p.m. CITY COUNCIL SUMMER LEGISLATIVE RECESS 5 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 6 July 4, 2017 - City Council Meeting - Dispensed With July 18, 2017 - City Council Meeting - Dispensed With 6 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 7 The following page(s) contain the backup material for Agenda Item: Proclaiming May 21 through May 27, 2017 as "National Public Works Week" 7 of 183 •4 Atm- a 1 ii1111 ill 1,1 .. �- r.- MaMI IMME ri�Eo '='' y ; t1*f a• r I.'I -I. 43 It �i. - • 4 -r. • f_ -r r?► octant * CALIFORNIA to* NTI act 'OCUP ..".tattit• INCpgpMATED WHEREAS, public works services provided in our community are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sanitary sewers, storm water systems, streets, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, the efficiency of the qualified and dedicated personnel who staff our public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. Ili' A NOW, THEREFORE, BE IT RESOLVED, I,. Ron Morrison, Mayor of National City, by virtue of the authority vested in me by the City of National City, hereunto set my hand and affix the official seal and together with the City Council do hereby proclaim the week of May 21 thru May 27, 2017, as: ,r NATIONAL PUBLIC WORKS WEEK I, call upon all citizens in the City of National City, and civic organizations and ask that they acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. elb Ron Morrison Mayor Albert Mendivil Jerry Cano Vice Mayor Counciimember Mona Rios Alejandra Sotelo-Soli; Councilnember Councilrnember • 1 8 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 9 The following page(s) contain the backup material for Agenda Item: Presentation on Public Works Projects and Quality of Life Program. (Engineering/Public Works) 9 of 183 Item 5/16/2017 PRESENTATION ON PUBLIC WORKS PROJECTS AND QUALITY OF LIFE PROGRAM (ENGINEERING/PUBLIC WORKS) 10 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 11 The following page(s) contain the backup material for Agenda Item: Update on Alpha Project Homeless Outreach and Pilot Program. (Neighborhood Services) 11 of 183 Item # 05/16/17 UPDATE ON ALPHA PROJECT HOMELESS OUTREACH AND PILOT PROGRAM (Neighborhood Services) 12 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 13 The following page(s) contain the backup material for Agenda Item: Community Service Day Summary. (Community Services) 13 of 183 Item # 5/16/17 Community Service Day Summary (Community Services) 14 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 15 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 15 of 183 Item # 05/16/17 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 16 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 17 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02; 2) approving the final cont 17 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: may 16, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Fool/Carnacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02; 2) approving the final contract amount of $479,774.07; 3) ratifying the release of retention in the amount of $23,988.70; and 4) ratifying the filing of the Notice of Completion for the project. PREPARED BY: Jose Lopez, Junior Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. IN/A ENVIRONMENTAL REVIEW: NIA DEPARTMENT: Engineering/Public Works APPROVED BY: -4/0 APPROVED: APPROVED: ORDINANCE: INTRODUCTION: FINAL ADOPTION: T STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/ Fire Station 31 Improvements Project, CIP No. 16-02 and approving the final contract amount of $479,774.07. BOARD 1 COMMISSION RECOMMENDATION: Finance MIS NIA ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution 18of183 EXPLANATION The project represented Phase I of refurbishments to the National City Municipal Pool, Camacho Recreation Center and Fire Station 31. On February 4, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On February 8, 2016 and February 15, 2016, the bid solicitation was advertised in local newspapers. On March 1, 2016, three (3) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Fordyce Construction, Inc. was the apparent lowest bidder with a total base bid pius additive bid amount of $551,943.50, as the basis of bid award. Upon review of all documents submitted and reference checks, Fordyce Construction, Inc.'s bid was found to be responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On March 15, 2016, the City Council adopted Resolution No. 2016-40 awarding the contract to Fordyce Construction, Inc. in the amount of $325,285.00 which included a combined base bid amount of $261,275.00 and $64,010.00 in additive bids. The Notice to Proceed with construction was issued on May 9, 2016, with a construction start date of May 10, 2016. On October 4, 2016 City Council adopted Resolution No. 2016-155 increasing the contract with Fordyce Construction, Inc. in the not -to exceed amount of $120,000.00, to provide additional repairs and facility improvements to address unforeseen conditions discovered during construction. This amount was above and beyond the previously authorized 15% contingency, resulting in a total not -to -exceed contract amount of $494,077.75. Most of the funding requested was needed to address environmental compliance issues involving mold at Fire Station 31 and hazardous building materials contained in the bungalows located in the Pepper Park parking lot. As part of the FY 2017 budget, City Council appropriated $500,000 in the Environmental Compliance Contract Services expenditure account trom the General Fund. This account was used to pay Fordyce Construction, inc. to remediate the environmental compliance issues identified during construction. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $171,135.00, while line item adjustments decreased the contract by $ 16,645.93 for a final contract balance of $479,774.07. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Fordyce Construction, Inc. for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project, CIP No. 16-02; 2) approve the final contract amount of $479,774.07; 3) ratify the release of retention in the amount of $23,988.70; and 4) ratify the filing of the Notice of Completion for the project. 19 of 183 The Notice of Completion was filed with the San Diego County Recorder's Office on May 4, 2017. 20 of 183 PLEASE COMPLETE THIS INFORMATION RECORDING REQUESTED BY: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 AND WHEN RECORDED MAIL TO: City Engineer City of National City 1243 National City Blvd. National City, CA 91950 DOC# 2017-0199977 1111111111H111111111111111111111111111111111111111111111111111 May 04, 2017 10:22 AM OFFICIAL RECORDS ErnestJ. Dronenburg, SAN DIEGO COUNTY RECORDER FEES: $J.00 PAGES: 2 THIS SPACE FOR RECORDER'S USE ONLY (Note: This document is recorded on behalf of the City of National City, a municipal corporation, and is exempt from Recorder's fees pursuant to Government Code Section 27383) NOTICE OF COMPLETION: LAS PALMAS PARK MUNICIPAL POOL, CAMACHO GYM AND FIRE STATION 31 IMPROVEMENTS PROJECT, CIP NO. 16-02 THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional recording fee applies) 21 of 183 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVR, CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on March 28, 2017 of Las Palmas Park Municipal Pool, Camacho Gym and Fire Station 31 Improvements Project, CIP No. 16-02. Work of improvement or portion of work of improvement under construction or alteration. 1800 E. 22nd St. National City CA 91950 2333 Euclid Ave. National City CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Fordyce Construction, Inc. Name of Original Contractor The following work and material were supplied: Labor Provided: General Laborer. Materials: Lumber, Paint, Stucco, Drainage, Cabinets, Tile, Roofing, Piping, Electrical, Mechanical. Equipment: Excavation Equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: March 28, 2017; tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on M8, 2017 at, National City, California. Signature: RON MORRISON, MAYOR 22 of 183 FINAL CONTRACT BALANCE DATE: March 30, 2017 PROJECT: Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project FY 16 CIP No. 1 F-02 TO: Fordyce Construction, Inc. 9932 Prospect Avenue #138 Santee, CA 92071 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: TOTAL CONTRACT TIME: FINAL CONTRACT AMOUNT: DESCRIPTION: $ 325, 285.00 May 10, 2016 March 27, 2017 40 Working Days 180 Working Days 220 Working Days $479,774.07 The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 provided Tor cabinetry work at the council chambers. This Change Order total amount is $ 44,255.00. Change Order#2 was issued to provide a mold investigation at Fire Station 31 and added soffit repairs at the Las Palmas Pool office. This Change Order total amount was $ 7,459. Change Order #3 authorized the contractor to provide an additional sink cabinet and replacement rain gutters at Fire Station 31 and additional framing and stucco repair that were not anticipated during bid. Tnis Change Order total amount was $13,061.00. Change Order #4 addressed the removal and replacement of skylights at Camacho Gym, replacement of gas piping in the pool chemical room and new drainage around the Gym. This Change Order total amount was $ 19,028.00 Changer Order #5 provided for installation of volleybail sleeves in the gym floor, a hazardous building material survey at the Pepper Park bungalows, a sewer cleanout cover in the parking lot at Fire Station 31 and added electrical work at Las Palmas Pool and Fire Station 31. This Change Order total amount was $ 15,488.00. 23 of 183 FINAL CONTRACT BALANCE Las Palmas Pool, Camacho Gym and Fire Station 31 Specification No. 16-02 Change Order #6 provided for a stucco repair and paint to the exterior planter at Fire Station 31. This Change Order total amount is $ 2.194.00. Change Order#7 directed the Contractor to remove and properly dispose of lead and asbestos from the Pepper Park bungalows prior to demolition. This Change Order total amount was $ 50,835.00. Change Order #8 directed the contractor to provide additional kitchen cabinets and tile work in the shower at Fire Station 31, This Change Order total amount was $ 13,367.00. Change Order #9 was issued to accommodate a change to the additional cabinetry at the councii chambers. This Change Order total amount was $ 5,448.00. All Change Orders listed above increased the total contract amount $171,135.00. Line item adjustments per the FINAL BILLING STATEMENT resulted in a total decrease of $16,645.93. CONTRACT ADJUSTMENT: As a result of the above change orders, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 479,774.07. 2. As a result of the satisfactory completion of said project, a retention amount of $ 23,988.70 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and a!! incidentals for performing the work described above. EC Constructors will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. 24 of 183 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK PERFORMED BY FORDYCE CONSTRUCTION, INC., FOR THE LAS PALMAS PARK MUNICIPAL POOL/CAMACHO GYM/ FIRE STATION 31 IMPROVEMENTS PROJECT, APPROVING THE FINAL CONTRACT AMOUNT OF $479,774.07, RATIFYING THE RELEASE OF RETENTION IN THE AMOUNT OF $23,988.70, AND RATIFYING THE FILING OF THE NOTICE OF COMPLETION FOR THE PROJECT WHEREAS, the Engineering Department is satisfied that all work required to be performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project (CIP No. 16-02; 2) has been completed. NOW, THEREFORE, BE 1T RESOLVED by the City Council of the City of National City that the work performed by Fordyce Construction, Inc., for the Las Palmas Park Municipal Pool/Camacho Gym/Fire Station 31 Improvements Project is accepted. BE IT FURTHER RESOLVED that the City Council hereby ratifies the filing Notice of Completion filed with the San Diego County Clerk on May 4, 2017, and the release of retention in the amount of $23,988.70. PASSED and ADOPTED this 16t1 day of May, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor 25 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 26 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary School on June 10, 2017 from 7:45 a.m. to 12 p.m. with no waiver of fees. (Neighborhood Services) 26 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Las Palmas 5K and 1 Mile Walk hosted by Las Palmas Elementary_ School on June 10, 2017 from 7:45 a.m. to 12 p.m. with no waiver of fees. PREPARED BY: Dionisia Trejo PHONE: k619) 336-4255 DEPARTMENT,°eighb rhood Services Department APPROVED EXPLANATION: rihis is a request from Las Palmas Elementary School to conduct a 5K and 1 Mile Walk in Las Palmas Park and designated City streets on Saturday June 10, 2017 from 7:45 a.m. to 12 p.m. The purpose of this event is to encourage and promote healthy living in our community. This event invites students, parents, and community members to run a 5K or walk 1 mile. The fee to participate in the 5K is $10, which includes a race shirt. All proceeds made from the race will go towards funding Las Palmas Elementary School running club, educational fieldtrips, and transportation for 6th grade camp. Event course is mapped and listed. Security will be provided by volunteers and the venue staff will assist with first aid and water stations. Note: This applicant was approved in 2015 and 2016 with no waiver of fees. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS :City fee of $237.00 for processing the TUP through various City departments, plus $200.00 for Fire Department. Total fees: $437.00 ENVIRONMENTAL REVIEW: NfAI ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD 1 COMMISSION RECOMMENDATION: $�11A FINAL ADOPTION: [ 1 ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 27 of 183 City of National City • Neighborhood Services Department 1243 National City Boulevard r, National City, CA 91950 '(619) 336-4364 • fax (619) 336-4217 www_nationatcityca.gov Special Event Application Type of Event ❑ Fair/Festival ❑ Parade/March TDP 0 Sporting Event Event Name & Location Event Title Las Palmas 5K and 1 Mile Walk ❑ Walk or Run ❑ Concert/Performance ▪ Other (specify) Event Location (list all sites being requested) Las Palmas Event Tirnes Set: Up Starts Date June 10th, 2017 Time 5:30 am Event Starts Day of Week Saturday Date June 10th, 2017 Time 7:45 am Event Ends Date June 10th, 2017 Time 12:00 Am Breakdown Ends Date June 10th, 2017 Day of Week Saturday Day of Week Saturday Time 1.00 pm Applicant fnforrnation Day of Week Saturday Applicant (Your name) Ashley Trzcinski 'RECEIVED APR 0 7 2017 Neighborhopd Seances Department Cry of Natoonad City Sponsoring Organization Las Palmas Elementary S Event Coordinator (if different from spoilcant) Steven Sanchez Mailing Address 1900 E. 18th St, National City, CA, 91950 Day Phone 613 336-855 { After Hours Phone Cell 949-836-7968 Fax 619-336-855f Public Information Phone 619-336-8551 E-mailmrosa@nsd.us Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liabilfiy, claims, demands, detriments, costs, charges, expense (induding attorneys fees) and causes of action of any character which the City, its officc,b. cmpiovans ,,,d cgerta may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate fees for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the City's refund policy for application processing and facility use and that fees and charges are adjusted annually and are subject to change. Ashley Trzcinski o�� ��h� Signature of ,applicant; ''°' °6 ��.e�s April 1 2017 Celt 2017.O1p119:6C3! -0Tf10' Date ' l 28 of 183 Special Event Application (continued) kPlease''-crplete the following sections with as much detail as possible alritte fees and requirements are an the iii fO a orb go de sly, Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes ❑ No Q Are admission, entry, vendor or participant fees required? Yes 0 No ❑ If YES, please explain the purpose and provide amount (s): The 5k serves as a fundraiser for 6th grade camp. Therefore, there will be a small charge for participan $ 3,000 event. $ 1,500 2,000 $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Estimated Gross Receipts including ticket, product and sponsorship sales from this Estimated Expenses for this event. Description of Event ❑ First time event 0 Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar; A detailed course map is attached. The runlwalk promotes healthy living and fitness for families at Las I Palmer Way School and members of the National City community. The start and finish lines will be on Las Palmas campus and the majority of the run will be held on sidewalks throughout the Las Palmas campus and the Las Palmas neighborhood. Estimated Attendance Anticipated # of Participants: 250 Anticipated # of Spectators: 100 2 29 of 183 Traffic Control, Security, First Aid and Accessibility Requesting to close street(s) to vehicular traffic? Yes ❑ No List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: ❑ Other (explain) Requesting to post "no parking" notices? Yes ❑ No I! ❑ Requested No Parking" on city streets andfor parking lots (list streets/parking lots) (provide map): D Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services, Please describe your procedures for both Crowd Control and Internal Security: All Participants will have a colored wrist band to show which heat they will run in as well as an event t-shirt. All volunteers will have an event t-shirt with "volunteer" labeled on the back of the shirt There will be an attendant at ti Have you hired Professional Security to handle security arrangements for this event? Yee 0 Nc [ti If YES, name and address of Security Organization Security Director (Name): Phone: if.tising a sery es of a professlpral security firm` AND.TheeVentwi.11 omit ail City property,. pt e provtde a copyof its insurance i erbfrcate, evudencing liab1tty with limits of at least 1 i ion doaars. per` occuranoel$2 Mithon donate .aggregat , es welt as arid additjdnat i4ur endo e it nar itng the City' . :G Nnt or s City,' off cet, erdployea znd agent►,s as ;dtlitional insu fis: .iEviOppoe,,Of:Mettrande must h provided by the vendor or its insurer do the Oi r'a Risk Manager for review arrdappro vai prig ki the Is this a night event? Yes ❑ No ❑■ If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 30 of 183 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ❑D No ❑ First aid/CPR certified? Yes ❑1 No ❑ ❑ First aid station to be staffed by professional company, ► Company Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: There are handicap parking spots designated on the Las Palmas campus. Elements of your Event Setting up a stage? Yes ❑ No ■❑ ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13)(28) ❑ Dimensions (20)(28) ❑ Applicant providing own stage ► (Dimensions) Setting up canopies or tents? 6 N/A # of canopies size standard ## of tents size ❑ No canopies/tents being set up Setting up tables and chairs? ❑ Furnished by Applicant or Contractor 8 # of tables ❑ No tables being set up 200 # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs 0 No chairs being set up Contractor Name Contractor Contact Information Address 4 City/State Phone Number 31 of 183 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑■ Not setting up any equipment listed above at event Having amplified sound and/or music? Yes 1.1 No ❑ ❑ PA System for announcements RI CD player or DJ music ❑ Live Music ► ❑ Small 4-5 piece five band ► 0 Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. ► Contractor Name Maxwell Trzcinski 4439 North Ave San Diego, CA 909-234-3720 Address City/State Phone Number Using lighting equipment at your event? Yes ❑ No© ❑ Bringing in own lighting equipment ❑ Using professional lighting cornpany ► Company Name Acdress City/State Phone Number Using electrical power? Yes ® No ❑ © Using on -site electricity ❑ For sound and/or lighting ❑ For food and/or refrigeration IN Bringing in generator(s) 0 For sound and/or lighting 0 For food and/or refrigeration I F PLEASE NOTE: You may rag kited to apply far a leinPorarY health penult if food or beverages ;are sold of giyeen away during yo irapeciat event Alsosee Permits and 4 pf)aace' on page 8 in the coal Event Guide. For adtfitiroalai information on inmg a temporary health permit, -please contactthe Coupty of San Piego Envimnmentail liealthat Oil 3384383. Having food and non-alcoholic beverages at your event? Yes El No❑ © Vendors preparing food on -site IN. 1 Ie► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: 0 GAS ❑ ELECTRIC ❑CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # 0 Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.)* [�] Vendors selling food # 1 i► Business License #(s) ❑ Vendors selling merchandise # ► Business License #(s) 5 32 of 183 ❑ Food/beverages to be handled by organization; no outside vendors 0 Vendors selling services # ► Business License #(s) I. Explain services ❑ Vendors passing out information only (no business license needed) # IP. Explain type(s) of information ❑ No selling or informational vendors at event Having children activities? Yes 0 Not PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars per occurrence/$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week pnor to the event. There is a $25 fee to process the permt application. For questions or to obtain a copy of the "Facility Use Application", please contact the Engineering/Public Works Department at (619) 336-4580 ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No t ❑ Vendor name and license # Dimensions Duration Number of shells Max. size .PLEASE NOTE: In the event fireworks or another aerial display is planned for your event; The City of National City requires commercial liability insurance with limits of at least $2 Million dollars per •occurrence/ $4 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of insurance, for approval prior to the event Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes❑ Now ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 33 of 183 Event Signage ; LEA;s1F NOTE 'For. �r perr ed r po-spo!?spr eVents,, banners publ cla ag the :eiert M4y,be ;'aced on the sting piles.o the 1 EitiObtocicarid. 8100 Nock of National City Boulevart . The: bar nets :most be made -take C rs specl,ldatrons:. Please refer. tho Ctty'a `Sp ipi; rent Guidebook arid Fee :Schedule for adcatronal information.. f Are you planning to have signage at your event? Yes III No ❑ ❑ Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) ® Yes, we will have banners # ❑ What will signs/banners say? Las Palmas 5K and 1 Mile Walk Coming soon, Las Palmas 5K and 1 ❑ How will signsibanners be anchored or mounted? zip t1ed to Las Palmas fence and canopies Waste Management :PLEASE .MOTE .One toilet for every 250 peo leis required, unless the applicant can thow that there. ere suftient.facrlitles in the immediate area .ava able .to the public.during the event . Are you planning to provide portable restrooms at the event? Yes ❑ No d If yes, please identify the following: ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: O Contracting with portable toilet vendor. ► ► Load -in Day & Time ❑ Portable toilets to be serviced. ► Time Set-up, Breakdown, Clean-u Company Phone ► Load -out Day R Time Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) ® No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle ,Access Request form) El No, vehicles will load/unload from nearby street or parking lot 7 34 of 183 ❑ City to install litter fence ❑ Applicant to install litter fence ■❑ N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) ❑ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ■❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 35 of 183 NATIO N . osoeia I. Special Event information Special Events. Pre -Event Storm Water Compliance Checklist Name of Spedai Event: Las Palmas 5K and 1 We Walk Event Address: 1900 E. 18th St Expected # of Attendees: 350 Event H`Coordlnator: Steven Sanchez Phone Number: 619-336-8551 It. Storm Water Best Management Practices (BMPs) Review Will enough trash cans provided for the event? Provide number of trash bins: 1 YES 1 NO N/A Will enough recycling bins provided for the event? Provide number of recycle bins: 4 Will all portable toilets have secondary containment trays? (exceptions forADA compliant portable toilets) Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? 4 • A Post -Event Storm Water Compliance Checklist will be completed by City Staff: 9 36 of 183 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Las Palmas Elementary School Organization: Steven Sanchez Person in Charge of Activity: Address: 1900 E. 18th St, National City, CA, 91950 Telephone: 619-336-8551 Date(s) of Use; June 10th, 2017 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify, and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Ashley jJ� n�+ Digitally signed by Ashley Trnibski l shley T L1lll ex�kt.D =",..y Tridnald, o, ni, emell=eehley.4zWnak7®riatlonel,kly.ta.u5, caUS Signature of Applicant: Dade: 2017.04A11S.-90:04-07116' Official Title: Date: For Office Use Only Certificate of Insurance Approved Date 10 37 of 183 A'iToNAL �L DISll5L May 3rd, 2017. To Whom it May Concern, Las Palmas will host the 3rd annual 5K and 1 Mile Walk event on Saturday, June loth at 8am. The course map is the same as the previous two years, and was strategically designed by Lieutenant Alex Hernandez with safety as his main focus. No roads will be dosed. All students will walk on sidewalks and there will be trained crossguards at every minor intersection. There will also be volunteers clearly designated with their 5K volunteer shirt at every comer directing students and ensuring safety. To add on, there will be at least 10 groups. They will be directed to run about 5 minutes apart from the previous group. There will be a trained runner at the front of every group leading the way, and a volunteer at the back of each group making sure no participant is left • unsupervised. There will also be first aid kits at both water stations. In addition, we will have a volunteer drive the course throughout the run to ensure participants' safety. Radios will be given at each water station, to the driver, school nurse, custodial staff and school principal. All other volunteers will have a contact sheet of cell phone numbers hi case any health con, „-, ad .There ; i,l asp; be a nurse's station, ran by our school nurse, by the finish line throughout the entire event. As previously stated, the Las Palmas 5K and 1 Mile Walk promotes fitness and has a core focus on taking the necessary measures to ensure all participants are safel Attached is the course map, Ashley Trzcinski Las Palmas Teacher NATIONAL SCHOOL DISTRICT Steven Sanchez, Principal 9f)0 E I81' Strom • National City, CA 91950 t (6 ] 9) 336-8500 it Fax (619) 336-8555 • http:l/nsd.us Creating S ranh1eTs... Now 38 of 183 Female,. 5Y, T2 Ala sla:'tf!i' at is"Q r r Dl r 0 epsex tit st Ir s aO st t Volunteers Cross Guards • Water S.tJans Waite Talks • i • A- , 0 .. AA fio�' rKozo i ;" „ .Cu C Union Seu TOM and Country Stic- a mile walkmg . *tire for Lew Sk rm* • imp was itor 39 of 183 i CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPO E .I _ A H' 017 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSU.RER($), AU11-IORtZED REPRESENTATIVE OR PRODU:C AND THE CERTIFICATE HOLDER. MMTANT: If t e certificate holder Is an ADD ONAL INSURED, the polls es) must have ADDITTOkAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condltlons of the policy", certain policies may require an cridarearnent. A statement on this certificate does -Lot confer rights to the certificate holder In lieu of such andorllalnent(a). PRODUCERc°.aCr NANO" Terry Caen eSportskieurance 3100 Five Forks Trlckum Rd Litbum Georgia 30047 INSURED ADDRESS: PRODUCER CUSTOMER I): 800-550b029 Info@esportstruurance.com Las Palmas Elementary School DSA: National School District 1900E.i5tnSt National City, CA 91950 A Member of ttse Sports, Leisure & Entertainment RPC COVERAGES crank. No: 678-205-8041 INSURERS) AFFORDING COVERAGE MUM. At Nationwide Mutual Insurance Company INSURER IB: INSURER C: NAiC 23787 INSURER 0: INSURER E INSURER F: CERTIFICATE NUMBER: W009971451 REVISION NUMBER:THIS i8 TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN I8 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS CFI SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLANS. INSR TYPE OF INSURANCE r y POLICY NUMBER ADDL SUER POLICY POLIGYEXP A X COMMERCIAL. GENERAL LIABILITY MADECIAIMS. OCCUR GEN L AGGREGATE UNLIT APPLES PER RPOLICY ❑ JEfiT D LOC OTHER: AUTOMOBILE LIABMY A ANY AUTO Y OWNED AUTOS SCHEDULED ONLAUTOS HIRED NON-0V NED AUTOS OILY ALrroa ONLY NOT PROVIDED WHILE JN HAWAII LAIC UAB OCCUR 68RPG0000005055900 (MNIDWYYYTI 06d1012017 12:01 AM EDT IHIK/DDIYYYYI 06/11/2017 12:01 AM EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea Ocaarencei MED EXP (My one person) $1,000,000 $1,000,000 PERSONAL & ADV INJURY GENERAL: AGGREGATE PRODUCTS — COMP/OP AGO PROFESSIONAL LIABILITY $5,000 $1,000,000 $5,000,000 $1,000,000 LEGAL LIAR TO PARTICIPANTS COMBINED SINGLE UMli (Ee socidenti BODILY INJURY (Per parson) BODILY INJURY (Par:ma: rti) IPROPERTY DAMAGE er accMen0 $1,000,000 EXCESS LUAB CLAIMS -MADE WORKERS OONPENSADON AND @III'LOYERS LIABILITY NWPROPR1ETCRIPARTi YIN EXECUTIVE OFFICE ER EXCLUDED? (Mandatoay In M() Eyes, date under DESCRIPTION OF OPERATIONS below MEDICAL PAYMENT$ FOR PARTICIPANTS 1 WA 6BRP00000006055900 061101"2017 12:01AMEDT EACH OCCURRENCE AGGREGATE ,j STATUTEI 1 OTHER EL EAC}iACCarelr E.L DISEASE— EA HdPLOYEE EI.. DISEASE —POUCYLIMIT 06I11/2017 12:01 AM PRIMARY MEDICAL LaCESS MEDICAL DESCRIPTION OF OPERATIONS / LOCATIONS /VEfICLES (ACORD 101, Addltlosd Rsmarin Seiwda* mqr be Htsdred I man was le require* Legal Liability to Participants (LLP) knit Is a per occurrence Ludt. Event Name: Las Paellas 5k and 1 Mille Walk Type of Event Walk and Run Distance:1 mile Event Date (including anr;dlary events and set-Lap/tear-down): 6/10/2017 to 6/1012017 Number of Participants: 400 Event Location: Las Palmas Elementary School ,1900 E. 1 8ih St, National City The ificate holder Is added as an additional Insured, tut only for liability caused, in whole or in part, by the acts or omissions of the named insured. CERTIFICATE BOLDER The City of Nagano, City Its agents, officials and employees 1243 National City Boulevard National City, CA 91950 (Owner/Lessor of Premises) $25,000 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NO110E WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATWE Coverage is only extended to U.S. everts and asclivlies. " NOTiGE TO TEXAS INSUREDS: The insurer for the purchasing group may not be subject is all the instate laws and regulabons often Slate of Texas ACORD 25 (2016W3) The ACORD anne and 40 of 183 1 marks orACORD 1081-2015 ACORD CORPORATION. All rights reserved. CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Las Palmas Elementary School EVENT: Las Palmas 5K and 1 Mile Walk DATE OF EVENT: June 10, 2017 APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO 1 ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning No comments Engineering Applicant submitted updated letter at the request of the Engineering's Department. Engineering's comments have been addressed on this letter. PUBLIC WORKS (619)366-4580 No comments 41 of 183 FINANCE No comments POLICE DEPARTMENT The National School District / Las Palmas Principal is the sponsor organization and they are not requesting to close any streets for the run and are not requesting police officers to assist with traffic safety for the event, Applicant will provide their own crossing guards. The Police do not have any stipulations provided the stated conditions of the event, Patrol will be notified of the event and asked to extra patrol as available. CITY ATTORNEY This application requires an indemnity and hold harmless agreement in favor of the City, and a certificate of liability insurance naming the City and its officials, agents, volunteers and employees as additional insureds, with limits of coverage approved by the Risk Manager. COMMUNITY SERVICES No comments NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. 42 of 183 RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned request to for the issuance of a Temporary Use Permit. It is recommended that as a condition of the issuance of the permit that the following documents must be provided: • A valid copy of the Certificate of Liability Insurance. • The applicant must provide a separate additional insured endorsement wherein it notes as the additional insured as "The City of National City, its officials, agents, employees and volunteers". • That the insurance policy must have a combined single limit of no Tess than $1,000,000.00 (ONE MILLION DOLLARS) and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event • That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VI I and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • The Certificate Holder must reflect: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA. 91950-4301 FIRE (619) 336-4550 AN AFTER HOURS FIRE INSPECTION WILL BE REQUIRED FOR ALL BOOKING VENDORS OF $200.00 Stipulations required by the Fire Department for this event are as follows: 1) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 2) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 3) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 4) First Aid will be provided by organization 5) Fees can only be waived by City Council 43 of 183 6) Provide a 2A:10BC fire extinguisher at the stage. Extinguishers to be mounted in a visible location between 3/to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 7) Provide 2A:1 OBC fire extinguishers in all food areas. Extinguisher to be mounted in a visible location between 31Ato 5' from the floor to the top of the extinguisher. If grease or oil is used in cooking, a 40:BC or class "K" fire extinguisher will .be required. Please contact the National CitFire Der rtment for direction on K type extinjiuisher. Maximum travel distance from one extinguisher to another shall not be more than 75 feet travel distance. All fire extinguishers to have a current State Fire Marshal Tact attached. Please see attached example 8) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Approval from the National City Fire Department is required to cook under tents or canopies. Please contact the National City Fire Department for direction. Canopies: 0 - 400 sf - $0 401 - 500 sf- $250.00 501 - 600 sf - $300.00 601 - 700 sf - $400.00 Tents: 0 -200 sf - $200.O0 201- (+) sf - $400.00 9) Please contact the National City Fire Department for direction on placement of tents or canopies I tf Charcoal is being used, provide metal cans with lids and iabei 'HOT COALS ONLY" for used charcoal disposal. 11) No parked vehicles or internal combustion engines (generator) are to be placed within 20 feet of tent/canopy. Internal combustion power sources that may be used shall be of adequate capacity to permit uninterrupted operation during normal operating hours. 44 of 183 12) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. 13) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as 'Temporary Wiring" only_ 14) A Traffic Plan must be submitted to the Engineering Dept. for use of the city streets for this event. National City Police may also be required for street closures on the event route. 45 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 46 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Saint Anthony of Padua Festival at 1816 Harding Avenue from June 10, 2017 to June 11, 2017 with no waivers of fees. (Neighborhood Services) 46 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Saint Anthony of Padua Festival at 1816 Harding Avenue from June 10, 2017 to June 11, 2017 with no waivers of fees. PREPARED BY: ,Dionisia Trejo DEPARTMENT: PHONE: j(619) 336-4255 APPROVED BY EXPLANATION: This is a request from Saint Anthony of Padua Church to conduct the Saint Anthony of Padua Festival at 1816 Harding Avenue from June 10, 2017 to June 11, 2017 The festival's hours are as follows: June 10th from 12 p.m. to 10 p.m., and June 11th from 8 a.m. to 4 p.m. This event will consist of food and game booths, musical entertainment and concession canopies with a total of thirty-seven tents size 10x10. Portable restrooms will be provided by the applicant. Services Department The applicant is requesting to close Harding Avenue between W. 18th Street and W. 19th Street on June 10, 2017 at 4:00 a.m. through June 11, 2017 until 8 p.m. MTS bus services will be notified due to impacted bus stop location on Harding Avenue and requested street closure. Note: this event was approved in 2015, and 2016 with no waiver of fees. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments plus $207.36 for Public Works, and $200.00 for Fire inspection. Total Fees are $644.36 ENVIRONMENTAL REVIEW: N/A, ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: FINAL ADOPTION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD ! COMMISSION RECOMMENDATION: N/ ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 47 of 183 taTIOALCirn aagaxiosir EIERIER J Fair/Festival City of National City a Neighborhood Services Department 1243 National City Boulevard ri National City, CA 91950 (619) 336-4364 • fax (61 B) 336-4217 www. nat onatc tycei.gov Special Event Application ❑ Parade/March ❑ Walk or Run 0 Conceri/P ❑ TUP ❑ Sporting Event ❑ tither (spay) RECEIVED APR 12.2017 F St. Anthony of Padua Parish Festival Neighborhood Services o�aanme Event Title coy o/ Algona' Oly Event Location (list all sites being requested) 1816 Harding Ave. National City, CA 91950 Event Time. Set -Up Starts Saturday Date 0811012017 Time 5:00 AM Day of Week Event Starts Date 06/10/2017 Time 12 PM- PM Day of Week Saturday Even# Ends 8 AM - 4 PM Sunday Date 06/11/2017 Time Day of Week Breakdown Ends Date 06/11/2017 Time 8:00PA�1 Day of Week Sunday .Appncant information Applicant (Your trams) St -Anthony of Padua Chun Sponsoring Organization St.Anthony of Padua Chili Event Coordinator (if different from applicant) R' Jo Edmunds Zarate- Suarez Mailing Address 410 W. 18th Street National Ctty, CA 91950 Day Phone 619-477-4v220 After Hours Phone Cell Fax 6177-870f Public information Phone 619-477-4520 E-mail stanthonyofpadua@sbvglobai.nf Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, dams, demands, detriments, costs, charges, expense (including attorneys fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain er be subjected t , or account of lei or damage to property or the Ion of use thereof and for bodily injury to or death of any persons (including but not tinted to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent peimltted by law. Applicant understands this TUPIs• = . Ad event may implicate fees for City services, which will have too be paid in the City's Finance Department 48 hours or to event : _, up. The undersigned also understands and accepts the r. City's refund policy for appMcation .- ssi and and that fees end charges are adjusted annual are stthjectto change. annually and Signature of Applicant:. ..,� Date ;- 12. 7.10 !r. 1 48 of 183 Special Event Application (continued) Please complete the following sections with as much detail as possible since fees and requirements are based on the information you provide us Fees/Proceeds/Reportin Is your organization a "Tax Exempt, nonprofit" organization? Yes 0 No ❑ Are admission, entry, vendor or participant fees required? Yes ❑ No ■❑ if YES, please explain the purpose and provide amount (s): N/A event. N/A Estimated Gross Receipts including ticket, product and sponsorship sales from this Estimated Expenses for this event. $ NIA What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event 0 First time event 0 Returning Event El include site map with application Note that this description may be published in our City Public Special Events Calendar: Annual Parish Festival celebrating the feast day of St. Anthony of Padua with live entertainment, Food sale, drawing, children games, information booths. 06/10/17 from 12:00 PM - 10:00 PM and 06/11/17 from 8:00 AM - 4:00 PM Estimated Attendance Anticipated # of Participants: 1'260 Anticipated # of Spectators: 500 2 49 of 183 -Traffic Control, Security, First Aid and Accessibility Requesting to close street(s) to vehicular traffic? Yes ❑ No ❑ List any streets requiring closure as a result of the event (provide map): Harding Avenue (between W.18th street & W. 19th Street) Date and time of street closure: 6/1 tlJ1 T at 4AM Date and time of street reopening: B111J17- 8PM ❑ Other (explain) Requesting to post "no parking" notices? Yes❑ No ❑ 12 Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): Harding Ave (between W. 18th street & W. 19th street) ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services_ Please describe your procedures for both Crowd Control and Internal Security: Volunteers will be monitoring crowd Have you hired Professional Security to handle security arrangements for this event? Yes i❑ No j if YES, name and address of Security Organization Security Director (Name): Phone: if using the services of a professional security firma AND the event will.occur on City property, please provide a copy of its insurance certificate, evidencing liability with limits of at least $1 Miltion dollars per occurance/$2 Million dollars aggregate, as well as arid additional insured eridsarsernent naming the City of National City, its officers: employees, and agents as additional insureds. Evidence of insurance must be provided by the vendor or its insurer to the City's Risk Manager.for review and approval prior to the event Is this a night event? Yes ❑® No ❑ if YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: There will be lights all around the designated area(Harding Avenue) and each booth A J 50 of 183 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes El No ❑ First aid/CPR certified? Yes 0 No ❑ 0 First aid station to be staffed by professional company. ► Company Accessibilit Please describe your Accessibility Plan for access at your event by individuals with disabilities: Accessible parking & pathways Elements of our Event Setting up a stage? Yes Q No ❑ ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20)(28) 0 Applicant providing own stage ► 20x20 (Dimensions) Setting up canopies or tents? 17 20 # of canopies size 90x10 # of tents size 10x10 0 No canopies/tents being set up Setting up tables and chairs? ■❑ Furnished by Applicant or Contractor 30 500 # of tables 0 No tables being set up # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs 0 No chairs being set up Contractor Name Contractor Contact Information Address City/State Phone Number 4 51 of 183 Setting up other equipment? ❑ Sporting Equipment (explain) NIA ❑ Other (explain) ❑ Not setting up any equipment listed above at event Having amplified sound and/or music? Yes ® No 0 ] PA System for announcements CD player or DJ music M Live Music ► a Small 4-5 piece live band ► a Large 6+ piece live band ai Other (explain) Dancers If using live music or a DJ. P Contractor Name Volunteers Address City/State Phone Number Using lighting equipment at your event? Yes ® No❑ ID Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name Address city/Syate Using electrical power? Yes ® No 0 O Using on -site electricity O Bringing in generator(s) ▪ For sound and/or lighting ❑ For sound and/or lighting Phone Number a For food and/or refrigeration ❑ For food and/or refrigeration 've7ridtrr-rr fIn fi'rior PLEASE NOTE: You may be:required to apply for a.temporary health perrnst if food orbeveriges are sold of given away during your special event. Aao see `Permits and Compliance' on page 8 in the Special Event Guide. For additional information on obtaining a temporary wealth permit, please contact the County of San Diego Environmental Health at (.819) 338 2363. Having food and non-alcoholic beverages at your event? Yes El No❑ ❑ Vendors preparing food on -site ► # ► Business License # if yes, please describe how food will be served and/or prepared: will be handled and prepared by our organization If you intend to cook food in the event area please specify the method: IN GAS El ELECTRIC ❑ CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food 0 # ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # ❑ Vendors selling food # ► Business License #(s) ❑ Vendors selling merchandise # ► Business License #(s) 5 52 of 183 Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) P. Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information Cemetery & Funeral Homes ❑ No selling or informational vendors at event Having children activities? Yes l No ❑ PLEASE NOTE: in the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1.Million dollars per occurrencee$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week prior to the event There Is a $25 fee to process the permit application For questions or to obtain a copy of the "Facility Use Application", please contact the Eng!neennglp:ublic Works Department at (619) 336-4580. ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ inflatable bouncer slide # 0 Arts & crafts (Le., craft making, face painting, etc.) ❑� Other Loteria and Games Having fireworks or aerial display? Yes ❑ No 0 ❑ Vendor name and license # Dimensions Duration Number of shells Max. size 'PLEASE NOTE In the event fireworks or another aerial display is planned for your event, The City of National City requires commercial liability insurance with limits of at least $2 Million dollars per occurrence/ $4 Million dollars aggregate. in addition, the City of National City must be named as an Additional Insured pursuant to a:separate endorsement, which shall be provided by the vendor or its Insurer.to the City's Risk Manager, along with the Certficate of insurance, for approval prior to the event: Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits. The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes No ■❑ ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 53 of 183 Event. Signage 'PLEASE NOTE For Cam: sponsored or -sponsored events, banners pubi, izir3g.the everit ney be "placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners. must be made to the City'sspec+flcations. Please referto:the.CiWs Special Event Guidebook ar.d Fee Schedule for additional -information. Are you planning to have signage at your event? Yes ❑ No 0 Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # S. (complete Inflatable Signage Request form) ❑ Yes, we will have banners # ❑ What will signs/banners say? ❑ How will signs/banners be anchored or mounted? Waste Management :PLEASE NOTE, One toilet for every 250 people is required, unless the applicant.rare shoe that there are sufficient facilities in the immediate area available to the pubic during the event • Are you planning to provide portable restrooms at the event? Yes MI No ❑ If yes, please identify the following: ► Total number of portable toilets: 2 ► Total number of ADA accessible portable toilets: 1 1:Contracting with portable toilet vendor. S, Safiro Sanitation ► Load -in Day & Time 06J09117 3:00 pm ► Load -out Day & Time 06/12/1710:00 AM ti-J portable toilets to be serviced. ► Time 06/11/17 6:00 AM Set-up, Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ® No, set-up will occur on the event day Requesting vehicle access onto the turf? Company Phone ► # of set-up day(s) ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ❑ No, vehicles will load/unload from nearby street or parking lot. 7 54 of 183 l ❑ City to install litter fence ❑ Applicant to install litter fence ■❑ NIA Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) ❑ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ■❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 55 of 183 tuatomm rLT I. Special Event Information Special Events Pre -Event Storm Water Compliance Checklist Name of Special Event: St. Anthony of Padua Parish Festival Event Address: 410 W. 18th Street National City Expected # of Attendees: 1250 Event Host/coordinator: Rev. Jose Edmundo Zarate-Suarez Phone Number: 619-477-4520 II. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: 21 Will enough recycling bins provided for the event? Provide number of recycle bins: 5 X Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 56 of 183 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,ODG,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 St. Anthony of Padua Church Organization: Person in Charge of Activity; Rev. Jose Edmundo Zarate-Suarez Address: 410 W. 18th Street National City, CA 91950 Telephone: 619-477-4520 Date(s) of Use: 04/14/17 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public pro rty the activity taken under the permit by the permittee or its agents, emplo es r contr ct rs. Signature of Applican Pastor Official Title: Date: 1 2011- For Office Use Only Certificate of Insurance Approved Date 10 57 of 183 Church i 1 1 r.j kpa,... 4,o ad.,— ..... .. KI, , ...............1. opening ,ararirmracumprismar x I I , ....._.........21.: ....-,...j........ .- 4 login Areluau013.11KPOi 58 of 183 x .1111 le I j IL 3-c 4' opening 0Penkli. °Paling i Food Booth (10x10) ;Games/Info Booths two Rene Booth:(10x10) • Ticket Booth {1.0x10) Droving Booth (I0x10). P. A. Booth (10x10) X 'Trash Cans it Recycle Boxes Certificate of Coverage Date:51812017 Certificate Holder The Roman Catholic Bishop of San Diego, A Corporation Sole Pastoral Center P.C. Box 85728 San Diego, CA 92186 This Certificate is issued as a matter of information only and confers no rights upon the holder of this certificate. This certificate does not amend, extend or alter the coverage afforded below. Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD OMALIA, NE 68154 • Covered Location St Anthony of Padua Parish 410 West 18th Street . National City, CA 91950 Coverages This is to certify that the coverages listed below have been issued to the certificate bolder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. Type of Coverage Certificate Number Coverage Effecdve Date Coverage Expiration Date Limits —_i Property Real & Personal Property D. General Liability 8585 7/1/2016 7/1/2017 Each Occurrence 1,000,000 General Aggregate 2,000,000 ./ Occurrence Products-Comp/OP Agg �.� Claims Made Personal & Adv Injury Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability — Each Occurrence Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage Description of Operational Locatione/VehiclesiSpecial Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage extends only for claims arising out of the St. Anthony of Padua Parish Festival event taking place on June 10 & 11, 2017. Total coverage is $1,000,000.00 per oecurrencel$2,000,000.00 general aggregate. Additional Insured: The City of National City, its officials, agents and employees. Holder of Certificate • Cancellation Additional Protected Persons) City of National City Risk Management Department 1243 National City Blvd. National City, CA 91950 Should before endeavor certificate impose its agents any of the above described the expiration date thereof, to mail 30 coverages be cancelled the issuing company will days written notice to the holder of but failure to mail such notice shall of any kind upon the company, named to the left, no obligation or liability or representatives. Authorised Representative rt � r n/, 0168007072 cn^.t1o0 I ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 6/10/2017 Cancellation Date of Endorsement: 6/12/2017 Certificate Holder. The Roman Catholic Bishop of San Diego, A Corporation Sole Pastoral Center P.O. Box 85728 Location: St. Anthony of Padua Parish 410 West 18th Street National City, CA 91950 Certificate No. 8585 of The Catholic Mutual Relief Society of America is amended as follows: SECTION ii - ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D - General Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(5) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement, and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule - ADDITIONAL PROTECTED PERSON(S) City of National City Risk Management Department 1243 National City Bivd. National City, CA 91950 Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language): Coverage extends only for claims arising out of the St. Anthony of Patina Parish Festival event taking place on June 10 & 11, 2017. Total coverage is $1,000,000.00 per occurrence/$2,000,000.00 general aggregate. Additional Insured: The City of National City, its officials, agents and employees. 11j. Authoriz Representative PKS-122(1 Q-11) 60 of 183 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: St. Anthony of Padua Church EVENT: St. Anthony of Padua Parish Festival DATE OF EVENT: June 10, 2017 to June 11, 2017 APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES Ix ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDIT]ONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning All activities shall comply with noise limits contained in Table III of NCMC Chapter 12 (Noise). Speakers shall be directed away from neighboring residential properties. Engineering The street and sidewalks shall be swept clean and not "hosed down" because runoff will tend to flow into storm drains and carry pollutants with it. POLICE DEPARTMENT The Police Department recommends that Public Works use City approved street barricades and traffic cones that clearly mark the street closure and that the barricades are properly set up and positioned. Police have no other stipulations and will request that on -duty patrol officers periodically check the event to ensure traffic closure is working properly and safely. 61 of 183 CITY ATTORNEY This application requires an indemnity and hold harmless agreement in favor of the City, and a certificate of liability insurance naming the City and its officials, agents, and employees as additional insureds, with liability limits approved by the Risk Manager. COMMUNITY SERVICES No comments NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, No Parking" signs being posted, music at the event, etc. RISK MANAGER {619) 336-4370 Risk Management has reviewed the above captioned request to for the issuance of a Temporary Use Permit. It is recommended that as a condition of the issuance of the permit that the following documents must be provided: 0 A valid copy of the Certificate of Liability Insurance. ▪ The applicant must provide a separate additional insured endorsement wherein it notes as the additional insured as 'The City of National City, its officials, agents, employees and volunteers". That the insurance policy must have a combined single limit of no Tess than $1,000,000.00 (ONE MILLION DOLLARS) and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event O That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the. Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. The Certificate Holder must reflect: City of National City c/o Risk Manager 1243 National City Boulevard National City,.CA. 91950-4301 62 of 183 PUBLIC WORKS (619)366-4580 Street Division 1) 8 "no parking" signs @ $0.45 ea. = $3.60 2) 8 barricades @ $1,04 ea. = $8.32 3) 1 staff for 4 hours OT @ $48.86 = $195.44 Total = $207.36 Facilities Division No comments Parks Division No comments FINANCE Anyone serving food to the public should have a "Food Handlers Card" from the Health Department. FIRE (619) 336-4550 INSPECTION REQUIRED FEE'S FOR THIS EVENT ARE $200 Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. 2) Means of egress shall not be obstructed in any manner and shall remain free of any material or matter where its. presence would obstruct or render the means of egress hazardous. 3) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes. 4) All cooking booths or areas to have one 2A:10BC. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. Extinguisher to be mounted in a visible location between 3'/i to 5' from the floor to the top of the extinguisher. Maximum travel distance from one extinguisher to another shall not be more than 75 feet travel distance. All fire extinguishers to have a current "State Fire Marshal Tag" attached. Please see attached example 63 of 183 5) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. if cooking is to be done, a ten feet separation shall be maintained from cooking appliance and canopies. Certificate of State Fire Marshal flame resistance shall be provided to the National City Fire Department if applicable. Canopies: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 Tents: 0 —200 sf - $200.00 201 — (+) sf - $400.00 6) If Charcoal is being used, provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal. 7) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as 'Temporary Wiring" Only. 8) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all cooking areas and grounds surrounding the event. 9) First Aid will be provided by organization 10) Fire Department fees can only be waived by City Council approval contingent upon final field inspection and compliance with all applicable codes and ordinances. 64 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 65 The following page(s) contain the backup material for Agenda Item: Warrant Register #40 for the period of 03/29/17 through 04/04/17 in the amount of $1,366,018.20. (Finance) 65 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Warrant Register #40 for the period of 03/29/17 through 04/04/17 in the amount of $1,366,018.20. (Finance) PREPARED BY: K. Apalategu PHONE: 619-336-4572! EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 03/29/17 through 04/04/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire City of Chula Vista 328104 Kimley Horn and Assoc Inc 328118 Project Professionals Corp 328135 Tritech Software System 328157 Amount 73,436.22 56,701.90 65,842.52 77,303.95 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,366,018.20. ENVIRONMENTAL REVIEW: DEPARTMENT: Winanc APPROVED BY: Explanation Animal Care Center Fees / Police Euclid Ave Project Sewer Line Replc. Project Tritech Renewal 4/01 /17 — 03131 /18 APPROVED: Finance APPROVED: MIS This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: :Ratify warrants totaling $1,366,018.20. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #40 66 of 183 I PAYEE ADDICTION MEDICINE ALDEMCO ALL FRESH PRODUCTS AT&T AT&T AT&T AT&T MOBILITY AT&T MOBILITY BENEDEK, E BOB MURRAY & ASSOCIATES BSE ENGINEERING INC CITY OF CHULA VISTA COUNTY OF SAN DIEGO COX COMMUNICATIONS CSA SAN DIEGO COUNTY DAY WIRELESS SYSTEMS D-MAX ENGINEERING E2 MANAGE TECH INC ECOLAB EQU I FAX INFORMATION SVCS EXPRESS PIPE AND SUPPLY CO INC FEDEX GROSSMAN PSYCHOLOGICAL HARRIS & ASSOCIATES KALANKIEWICZ, C KIMLEY HORN AND ASSOC INC LASER SAVER INC LEXIPOL LLC LOPEZ, T MAINTEX INC MICHAEL BAKER INTERNATIONAL MORRISON, R MUNICIPAL CODE CORPORATION NATIONAL CITY POLICE EXPLORER NEOGOV PADRE JANITORIAL SUPPLIES PALMA, A PARRA, F PEACE OFFICERS RESEARCH PORAC LEGAL DEFENSE FUND PRO -EDGE KNIFE PROFORCE LAW ENFORCEMENT PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RIVERSIDE COUNTY SHERIFF DEPT S D COUNTY SHERIFF'S DEPT SAN DIEGO GAS & ELECTRIC SAN DIEGO UNION TRIBUNE SBC CONTRACTORS INC 114 WARRANT REGISTER #40 4/4/2017 DESCRIPTION CHI( NO DATE, AMOUNt MEDICAL SERVICES 328093 4/4/17 1,500.00 FOOD / NUTRITION CENTER 328094 4/4/17 4,128.85 FOOD / NUTRITION CENTER 328095 4/4/17 611.31 FOR REFUND OF OVER PAYMENT OF LEASE 328096 4/4/17 31,691.66 AT&T PHONE SERVICE/FEBRUARY 2017 328097 4/4/17 7,026.36 AT&T PHONE SERVICE/FEBRUARY 2017 328098 414/17 1,375.64 AT&T WIRELESS FEBRUARY 2017 328099 4/4/17 2,684.36 AT & T WIRELESS SERVICE/MARCH 2017 328100 4/4/17 292.82 RE1MB / PARAMEDIC RECERTIFICATION 328101 4/4/17 219.50 PROFESSIONAL SERVICES 328102 4/4/17 5,929.54 SERVER ROOM FIRE SUPPRESSION SYS PROJECT 328103 4/4/17 5,310.00 ANIMAL CARE CENTER FEES/POLICE 328104 4/4/17 73,436.22 RECORD DOCUMENTS / HOUSING 328105 4/4/17 32.00 COX CABLE SERVICES/MARCH 2017 328106 4/4/17 80.22 CDBG AGREEMENT: CSA SAN DIEGO COUNTY 328107 4/4/17 15,705.41 MONTHLY BILLING FOR MOBILE WIRELESS/ PD 328108 4/4/17 6,534.00 T&A#90163 REFUND 328109 4/4/17 8,581.10 2020 HOOVER UST PROJECT 328110 4/4/17 5,561,24 SUPPLIES FOR DISHWASHER / NUTRITION 328111 4/4/17 60.05 SVCS FOR $8 ELIGIBILITY 328112 4/4/17 51.95 CITY WIDE PLUMBING PARTS & MATERIALS 328113 4/4/17 1,992.21 FED EX PACKAGES FOR DELIVERY 328114 4/4/17 55.55 PRE EMPLOYMENT PSYCHOLOGICAL EVALJ PD 328115 4/4/17 1,500.00 GROUP 1 SEWER PROJECT 328116 4/4/17 1,730.00 GANG TRAINING REIMB / PD 328117 4/4/17 71.71 EUCLID AVE PROJECT 328118 4/4/17 56,701.90 MOP 45725. TONER CARTRIDGE SUPPLIES J MIS 328119 4/4/17 458.60 LAW ENFORCEMENT POLICY AND TRAINING 328120 4/4/17 1,227.00 TRANSLATION SERVICES - MARCH 21, 2017 CO 328121 414/17 280.00 CITY WIDE JANITORIAL SUPPLIES / PW 328122 4/4/17 233.00 SELECTED STORM DRAIN R. PROJECT 328123 4/4/17 2,000,00 REIMB / INAUGURAL LUMPIA LUNCHEON 328124 4/4/17 40.00 MUNICIPAL CODE SUPPLEMENT #48, UPDATE #1 328125 4/4/17 1,666.63 EXPLORER POST 2859 DONATION/ POLICE 328126 4/4/17 5,000.00 MEMBERSHIP RENEWAL 3/25/17 - 3/24/2018 328127 4/4/17 9,400.00 JANITORIAL SUPPLIES / NUTRITION 328128 4/4/17 263.84 REIMBURSEMENT FOR REFRESHMENTS 328129 4/4/17 35.13 QUARTERLY CHIEFS LUNCH / FIRE 328130 4/4/17 65.94 ASSOCIATION FOR INSURANCE AND WORKERS 328131 4/4/17 148.50 LEGAL DEFENSE FUND FOR RESERVE POLICE 328132 4/4/17 110.00 KNIFE SHARPENING SERVICE / NUTRITION 328133 4/4/17 46.00 80004 TSR TRGT 2 PART COND FRONT/BACK 328134 4/4/17 41.81 SEWER LINE REPLC. PROJECT 328135 4/4/17 65,842.52 MOP# 45742. LAUNDRY SVC / NSD 328136 4/4/17 78.24 TRAINING TUITION ROT/PECK 328137 4/4/17 160.00 RANGE USE FOR DEPARTMENT / PD 328138 4/4/17 600.00 GAS & ELECTRIC / NUTRITION 328139 4/4/17 2,214.43 PAY FOR SECTION 8 PUBLIC HEARING NOTICE 328140 4/4/17 418.20 PERMIT FEE RI 67 of 183 NG 328141 4/4/17 113.40 2/4 PAYEE SDG&E SEAPORT MEAT COMPANY SHERWIN WILLIAMS SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUTH BAY COMMUNITY SERVICES SPARKLETTS STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE STC TRAFFIC INC SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TELECOM LAW FIRM P C TRITECH SOFTWARE SYSTEMS U S BANK U S HEALTHWORKS UNITED PARCEL SERVICE V & V MANUFACTURING VERIZON WIRELESS WATERFRONT GRILL WAXIE SANITARY SUPPLY WHITAKER BROTHERS YBARRA, A REGIONAL TRAINING CENTER ADAMS, D ADAMS, D BLACKIE'S TROPHIES AND AWARDS DIETSCH'S HEARING AID CENTER DIETSCH'S HEARING AID CENTER DIXIELINE LUMBER CO EXPERIAN FORCE SCIENCE INSTITUTE LTD GOVCONNECTION INC LANGUAGE LINE SERVICES LEXIPOL LLC RIVERSIDE COUNTY SHERIFF DEPT SHEPHARD,S SMART & FINAL STAPLES BUSINESS ADVANTAGE VCA MAIN STANIMAL HOSPITAL WILLY'S ELECTRONIC SUPPLY ACEDO, I ANDERSON, E BEARD, P BECK, L BISHOP, R BOEGLER, C BULL, P -"Et.M.4FL. RN1A`. cliaipaRAI WARRANT REGISTER #40 4/4/2017 DESCRIPTION FACILITIES DIVISION GAS & ELECTRIC UTILITIES MEAT 1 NUTRITION MOP# 77816. PAINT SUPPLIES / NSD MOP #45756 / SUPPLIES WELLNESS COMMITTEE LETTERHEAD FOR CHIEF OF POLICE EXPENSE REIMB / CDBG AGREEMENT WATER SERVICE /FEB 2017/ MAYOR AND COUNCIL MOP 45704. OFFICE SUPPLIES / FIRE MOP # 45704. OFFICE SUPPLIES / MIS PLAZA BONITA CM PROJECT TACK OIL, 3/8 SHEET AND COLD MIX / PW FACILITIES DIVISION WATER UTILITIES FOOD / NUTRITION CENTER TELECOM LAW FIRM PC / CMO TRITECH RENEWAL 4/1/17 - 3/31/18 CREDIT CARD EXPENSES / CITY ATTORNEY MEDICAL SERVICES UPS SHIPPING FEES / PD BADGES AND REPAIRS / POLICE VERIZON WIRELESS / FEBRUARY 2017 SO COUNTY ALBONDIGAS LUNCH / VM MENDIVIL MISCELLANEOUS JANITORIAL SUPPLIES / PW SHREDDER AGREEMENT / 2017 / CMO REF: T1593 FOR TRAVEL EXPENSES / PD TRAINING TUITION 1 ICI ADV / MACIAS TRAINING ADV SUB LODG I ADAMS ADV LODG / SUB FOR TRAINING PD - ADAMS MOP 67727 POLICE SUPPLY AWARDS/TROPHIES SETS OF CUSTOM SOUND PLUGS TAXI PD SETS OF CUSTOM SOUND PLUGS TAX/ PD MOP 45707 OFFICE SUPPLIES / POLICE CREDIT CHECKS / POLICE DEPARTMENT TUITION FORCE SCIENCE/ 4 EMPLY / PD 50" LED-LCD HOSPITALITY TV MONITORS / PD LANGUAGE LINE INTERPRETATION SERVICES / PD LAW ENFORCEMENT POLICY AND TRAINING / PD TUITION TRAINING/ ROT SHEPHARD DOUGHERTY ADV SUB TRAINING/ ROT SHEPHARD MOP 45756. SUPPLIES 1 POLICE MOP 45704 OFFICE SUPPLIES / POLICE K9 VET CARE FOR FY171 PD ELECTRONIC SUPPLIES FOR PD RETIREE HEALTH BENEFITS 1 APR 2017 RETIREE HEALTH BENEFITS / APR 2017 RETIREE HEALTH BENEFITS / APR 2017 RETIREE HEALTH BENEFITS / APR 2017 RETIREE HEALTH BENEFITS / APR 2017 RETIREE HEAT H RFNFFITS / APR 2017 RETIREE HEAL 68 of 183 APR 2017 CHIC NO DATE AI OUNT 328142 4/4117 27,1 87.06 328143 4/4/17 876.54 328144 4/4/17 534.57 328145 4/4/17 19.09 328146 4/4/17 2,198.94 328147 4/4/17 9,852.73 328148 4/4/17 15.58 328149 4/4/17 1,303.27 328150 4/4/17 245.33 328151 4/4/17 4,460.00 328152 4/4/17 210.11 328154 4/4/17 12,146.70 328155 414/17 5,691.21 328156 4/4/17 2,220.00 328157 4/4/17 77,303.95 328158 4/4/17 229.02 328159 414/17 88.00 328160 4/4/17 57.50 328161 4/4/17 539,31 328162 4/4117 714.77 328163 4/4/17 15.00 328164 4/4/17 1,531.98 328165 4/4/17 300.00 328166 4/4/17 1,046.58 328167 4/4/17 324.00 328168 4/4/17 725.44 328169 4/4/17 288.71 328170 4/4/17 59.30 328171 4/4/17 884.52 328172 4/4/17 126.36 328173 4/4/17 57.70 328175 4/4/17 29.86 328176 4/4/17 1,980.00 328177 4/4/17 1,886.56 328178 4/4/17 138.35 328179 4/4/17 1,545.00 328180 4/4/17 320.00 328181 4/4/17 384.00 328182 4/4/17 43.42 328183 4/4/17 342.73 328184 4/4/17 1,012.19 328185 414/17 120.17 328186 4/4/17 160.00 328187 4/4/17 110.00 328188 4/4/17 70.00 328189 414/17 140.00 328190 4/4/17 110.00 328191 4/4117 260.00 328192 4/4/17 580.00 314 WARRANT REGISTER #40 4/4/2017 PAYEE DESCRIPTION CHK NO PATE AMOUNT CARRILLO. R RETIREE HEALTH BENEFITS / APR 2017 328193 4/4/17 290,00 COLE, L RETIREE HEALTH BENEFITS / APR 2017 328194 4/4/17 165.00 CONDON, D RETIREE HEALTH BENEFITS / APR 2017 328195 4/4/17 280.00 CORPUZ. T RETIREE HEALTH BENEFITS/ APR 2017 328196 4/4/17 140.00 DALEY & HEFT LLP LIABILITY CLAIM COST 328197 4/4/17 6,425.58 DALEY & HEFT LLP LIABILITY CLAIM COST 328198 414/17 2,182.60 DALEY & HEFT LLP LIABILITY CLAIM COST 328199 4/4/17 1,823,67 DALEY & HEFT LLP LIABILITY CLAIM COST 328200 4/4/17 1,539.50 DALEY & HEFT LLP LIABILFFY CLAIM COST 328201 4/4/17 1,109.50 DALEY & HEFT LLP LIABILITY CLAIM COST 328202 4/4/17 184.30 DALEY & HEFT LLP LIABILITY CLAIM COST 328203 414/17 0.60 DANESHFAR, Z RETIREE HEALTH BENEFITS / APR 2017 328204 4/4/17 250.00 DESROCHERS, P RETIREE HEALTH BENEFITS JAPR 2017 328205 4/4/17 110.00 DI CERCHIO, A RETIREE HEALTH BENEFITS / APR 2017 328206 4/4/17 70.00 DILLARD, S RETIREE HEALTH BENEFITS / APR 2017 328207 4/4/17 480.00 DREDGE, J RETIREE HEALTH BENEFITS / APR 2017 328208 4/4/17 250.00 EISER III, G RETIREE HEALTH BENEFITS / APR 2017 328209 4/4/17 250.00 FABINSKI, D RETIREE HEALTH BENEFITS / APR 2017 328210 4/4/17 220.00 FIFIELD, K RETIREE HEALTH BENEFITS / APR 2017 328211 4/4/17 540.00 GELSKEY, K RETIREE HEALTH BENEFITS / APR 2017 328212 4/4/17 115.00 GIBBS JR, R RETIREE HEALTH BENEFITS / APR 2017 328213 4/4/17 120.00 GONZALES, M RETIREE HEALTH BENEFITS / APR 2017 328214 4/4/17 480.00 HANSON, E RETIREE HEALTH BENEFITS / APR 2017 328215 4/4/17 135.00 HARLAN, M RETIREE HEALTH BENEFITS / APR 2017 328216 4/4/17 500.00 HAUG, S RETIREE HEALTH BENEFITS / APR 2017 328217 4/4/17 120,00 HERNANDEZ, R RETIREE HEALTH BENEFITS / APR 2017 328218 4/4117 400.00 HODGES, B RETIREE HEALTH BENEFITS / APR 2017 328219 4/4/17 200.00 HONDO, E RETIREE HEALTH BENEFITS / APR 2017 328220 4/4/17 110.00 IBARRA, J RETIREE HEALTH BENEFITS / APR 2017 328221 4/4/17 780.00 JAMES, R RETIREE HEALTH BENEFITS / APR 2017 328222 4/4/17 140.00 JUNIEL, R RETIREE HEALTH BENEFITS / APR 2017 328223 4/4/17 50.00 KIMBLE, R RETIREE HEALTH BENEFITS / APR 2017 328224 4/4/17 300.00 LANDA, A RETIREE HEALTH BENEFITS / APR 2017 328225 4/4/17 155,00 LIMFUECO, M RETIREE HEALTH BENEFITS / APR 2017 328226 4/4/17 160.00 MATIENZO, M RETIREE HEALTH BENEFITS / APR 2017 328227 4/4/17 100.00 MC CABE, T RETIREE HEALTH BENEFITS / APR 2017 328228 4/4/17 280.00 MEDINA, R RETIREE HEALTH BENEFITS / APR 2017 328229 4/4/17 105.00 MINER, D RETIREE HEALTH BENEFITS / APR 2017 328230 4/4/17 580.00 MYERS, B RETIREE HEALTH BENEFITS / APR 2017 328231 4/4/17 140.00 NOTEWARE, D RETIREE HEALTH BENEFITS / APR 2017 328232 4/4/17 120.00 PAUU JR, P RETIREE HEALTH BENEFITS / APR 2017 328233 4/4/17 340.00 PEACOCK, J LIABILITY CLAIM COST 328234 4/4/17 785.14 PEASE JR, D RETIREE HEALTH BENEFITS / APR 2017 328235 4/4/17 140.00 PETERS, S RETIREE HEALTH BENEFITS / APR 2017 328236 4/4/17 290-00 POST, R RETIREE HEALTH BENEFITS / APR 2017 328237 4/4/17 280.00 RAY, S RETIREE HEALTH BENEFITS / APR 2017 328238 4/4/17 190.00 ROARK, L RETIREE HEALTH BENEFITS / APR 2017 328239 4/4/17 135.00 RUIZ, J RETIREE HEALTH BENEFITS / APR 2017 328240 4/4/17 310.00 SERVATIUS, J RETIREE HEAL 69 of 183 6,PR 2017 328241 4/4/17 340.00 4/4 WARRANT REGISTER #40 4/4/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT SHORT, C RETIREE HEALTH BENEFITS / APR 2017 328242 414/17 300.00 SMITH, J RETIREE HEALTH BENEFITS / APR 2017 328243 414/17 320.00 STEWART, W RETIREE HEALTH BENEFITS / APR 2017 328244 4/4/17 200.00 STRASEN, W RETIREE HEALTH BENEFITS 1 APR 2017 328245 4/4/17 135.00 TIPTON, B RETIREE HEALTH BENEFITS/APR 2017 328246 4/4/17 250.00 VERRY, L RETIREE HEALTH BENEFITS / APR 2017 328247 4/4/17 280.00 VILLAGOMEZ, J RETIREE HEALTH BENEFITS / APR 2017 328248 4/4/17 480.00 WHITE, J RETIREE HEALTH BENEFITS / APR 2017 328249 4/4/17 230.00 WIRED PAYMENTS DEEPNET SECURITY PAESSLER AG SECTION 8 HAPS DEEPNET SECURITY INVOICE PRTG NETWORK MONITOR Start Date End Date 3/29/2017 4/4/2017 A/P Total 510,198.18 618009 3/29/17 2,020.00 618024 3/29/17 1,360.00 852,440.02 GRAND TOTAL $1,366 018.20 70 of 183 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THI ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR TIIE PAYMENT THEREOF AND FURTHER THAT HE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDI 1 L;U AS REQUIRED BY LAW. MARK ROBER , FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15th OF MAY, 2017. AYES NAYS ABSENT 71 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 72 The following page(s) contain the backup material for Agenda Item: Warrant Register #41 for the period of 04/05/17 through 04/11/17 in the amount of $2,275,163.62. (Finance) 72 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May '16, 2017 AGENDA ITEM NO. ITEM TITLE: Warrant Register #41 for the period of 04/05/17 through 04/11/17 in the amount of $2,275,163.62. (Finance) PREPARED BY: K. Apaiategui DEPARTMENT: Fina PHONE: '619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 04/05/17 through 04/11/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor CS Legacy Construction Inc Health Net Inc Kaiser Foundations HP Portillo Concrete Inc Public Emp Ret System FINANCIAL STATEMENT: ACCOUNT NO. Warrant total '$2,275,163.62. Check/Wire 328295 328318 328319 328343 4052017 Amount 81,828.49 83, 740.06 179,154.01 390,411.26 412,136.91 APPROVED BY: Explanation Paradise Creek Ed. Project Health Net Ins R1192A / April 2017 Kaiser Ins Active / Gp 104220-002 April 2017 Sewer Line Replc. Project Service Period 03/14/17 — 03/27/17 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: :Ratify warrants totaling $2,275,163.62. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #41 73 0f 183 1/4 CALIFORNIA JN I XL Cliry NCORPORATE� WARRANT REGISTER #41 4/11/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT MAN K9 INC DUAL PURPOSE K9 FOR PATROL WORK / PD 328250 4/11/17 23,969.05 ABLE PATROL & GUARD SECURITY GUARD SERVICES / LIBRARY 328250 4/11/17 3,223.80 AMAZON BOOKS / LIBRARY 328251 4/11/17 2,532.15 BAKER & TAYLOR BOOKS / LIBRARY 328252 4/11/17 2,227.76 BOATMAN, M MILEAGE REIMB FOR LITERACY COORDINATOR 328253 4/11/17 19.90 BRODART CO BOOKS AS NEEDED FOR FY 2017. 328254 4/11/17 1,269.74 DANCE WITH LIZA ENTERTAINMENT FOR VOLUNTEER NIGHT / LIBRAR' 328255 4/11/17 240.00 FEDEX FEDEX SHIPMENT SERVICES 328256 4/11/17 271.48 JENSEN, M REIMBURSEMENT FOR LIBRARY SUPPLIES 328257 4/11/17 77.22 MIDWEST TAPE DVD'S / LIBRARY 328258 4/11/17 1,466.11 STAPLES BUSINESS ADVANTAGE MOP #45704 - SUPPLIES /LIBRARY 328259 4/11/17 416.93 THE BARBECUE PIT FOOD / VOLUNTEER APPRECIATION NIGHT / LIB 328260 4/11/17 436.43 U S POSTMASTER POSTAGE FOR OVERDUE NOTICES / LIBRARY 328261 4/11/17 98.00 REGIONAL TRAINING CENTER CUSTOMER SERVICE TRAINING-ENG/PW 328262 4/11/17 1,350.00 ACE UNIFORMS & ACCESSORIES INC 3123 PARACHUTE BAG BLK / POLICE 328263 4/11/17 2,355.25 ACME SAFETY & SUPPLY CORP BANDIT STRAPPING / STREETS PW 328264 4/11/17 145.40 ADVANCED EXERCISE EQUIPMENT HDLRC-TS HAM F RACK CONNECTOR THICK / PD 328265 4/11/17 405.22 AETNA RESOURCES FOR LIVING EMPLOYEE ASSISTANCE PROGRAM - APRIL 2017 328266 4/11/17 823.40 AFLAC AFLAC ACCT BDM36 / APRIL 2017 328267 4/11/17 693.68 AIRGAS WEST MOP#45714 SAFETY SUPPLIES / PARKS PW 328268 4/11/17 154.36 AK & COMPANY SB90 MANDATED COST CLAIM SERVICES 328269 4/11/17 3,500.00 ALPHA PROJECT FOR THE HOMELESS EXPENSE REIMB/ ALPHA PROJECT HOMELESS / NSI 328270 4/11/17 19,501.64 ALTA LANGUAGE SERVICES INC PROFESSIONAL SERVICES / PD 328271 4/11/17 60.00 ASPEN RISK MANAGEMENT GROUP RISK CONTRACT SERVICES FOR PUBLIC WORKS 328272 4/11/17 2,700.00 AT&T AT&T PHONES MARCH 2017 328273 4/11/17 352.85 AT&T AT&T SBC ANNUAL PHONE SERVICE FOR FY17 328274 4/11/17 38.18 AT&T MOBILITY AT&T WIRELESS MARCH 2017 328275 4/11/17 60.88 ATLANTIC SAFETY PRODUCTS INC LAB SUPPLIES / POLICE 328276 4/11/17 4,173.85 AVID (PETRAC) AVID 1034 MT 3 MINI TRACKER SERIAL / POLICE 328277 4/11/17 281.00 BAY SYSTEMS INC HYDRAULIC RESERVOIR - FLEET SUPPLY 328278 4/11/17 152.68 BCL TECHNOLOGIES BCL EASYPDF SDK V8.0 PRODUCTION LICENSE/MIS 328279 4/11/17 3,447.70 BJ'S RENTALS LIFT SCISSOR 19' - EQUIPMENT RENTAL / PW 328280 4/11/17 716.94 BOOT WORLD MOP#64096 SAFETY SUPPLIES / PW 328281 4/11/17 125.00 BCM CUSTOMER SERVICE INC PREVENTION AND MAINTENANCE FACILITIES SVCS 328282 4/11/17 372.00 C A P F FIRE LTD APRIL 2017 328283 4/11/17 1,004.50 CALIFORNIA COMMERCIAL SECURITY CITY WIDE ONSITE REPAIRS & INSTALLATION /PW 328284 4/11/17 1,302.00 CALIFORNIA DIESEL COMPLIANCE CLEAN ONLY - DIESEL COMPLIANCE FLEET 328285 4/11/17 295.00 CALIFORNIA ELECTRIC SUPPLY MOP#45698 ELECTRIC SUPPLIES / PW 328286 4/11/17 260.50 CALIFORNIA LAW ENFORCEMENT PD LTD / APRIL 2017 328287 4/11/17 2,058.00 CALIFORNIA PUBLIC CPPA HEARING EXAMINER TRAINING / NSD 328288 4/11/17 125.00 CAMPBELL PET COMPANY 2300 STRETCHER BLUE W STRAPS / PD 328289 4/11/17 172.23 CITRIX SYSTEMS INC VPX200 STANDARD LICENSING RENEWAL / MIS 328290 4/11/17 1,100.00 CLF WAREHOUSE MOP#80331 SHOP SUPPLIES / MECHANICS PW 328291 4/11/17 60.91 COHERO QUARTERLY SUPPORT 3/1/17 - 5/31/17 / MIS 328292 4/11/17 26,780.00 COUNTY OF SAN DIEGO REGIONAL COMMUNICATIONS SYSTEMS MAR 2017 328293 4/11/17 8,250.00 COX COMMUNICATIONS COX DATA SER\ 2017 328294 4/11/17 539.99 74 of CS LEGACY CONSTRUCTION INC PARADISE CREE 183 T 328295 4/11/17 81,828.49 2/4 CALIFORNIA JN I XL Cliry NCORPORATE� WARRANT REGISTER #41 4/11/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT DANIELS TIRE SERVICE MOP#76986 TIRE SUPPLIES / MECHANICS PW 328296 4/11/17 168.59 DELTA DENTAL DENTAL INS PREMIER / APRIL 2017 328297 4/11/17 16,231.01 DELTA DENTAL INSURANCE CO PMI DENTAL INS / APRIL 2017 328298 4/11/17 2,833.38 DIXIELINE LUMBER CO MOP45707 PD CLEANING SUPPLIES 328299 4/11/17 17.58 D-MAX ENGINEERING PARADISE CREEK/KIMBALL P. PROJECT 328300 4/11/17 43,802.63 DOUGHERTY, J ADV SUB FOR RACIAL PROFILE / POLICE 328301 4/11/17 725.44 DRACO TRUCKS & EQUIPMENT GASKET SUPPLIES / FLEET PW 328302 4/11/17 221.77 DSS CORPORATION DSS CALL RECORDER ANNUAL SUPPORT 328303 4/11/17 2,270.00 DURON, C EDUCATION REIMBURSEMENT 328304 4/11/17 757.64 EXPRESS PIPE AND SUPPLY CO INC CITY WIDE PLUMBING PARTS & MATERIALS / PW 328305 4/11/17 132.65 FERGUSON ENTERPRISES INC MOP#45723 PIPE SUPPLIES / PW 328306 4/11/17 1,037.67 FORDYCE CONSTRUCTION INC LAS PALMAS POOL/GYM/FIRE/PROJECT 328307 4/11/17 6,936.97 FORDYCE CONSTRUCTION INC LAS PALMAS POOL/GYM/FIRE PROJECT 328308 4/11/17 365.10 GARCIA, A TRAINING ADV SUB / ROT / GARCIA 328309 4/11/17 384.00 GEOSYNTEC CONSULTANTS INC EDUCATION VILLAGE PROJECT 328310 4/11/17 968.97 GONZALES, R TRAINING ADV. SUB. / R. GONZALES 328311 4/11/17 384.00 GOVCONNECTION INC CISCO 10GBASE-LRM SFP TRANSCEIVERS / MIS 328312 4/11/17 9,666.99 GRAINGER MOP#65179 SUPPLIES / FACILITIES DIV PW 328313 4/11/17 1,108.01 GRANICUS INC WEBCASTING MANAGED SERVICES / MIS 328314 4/11/17 1,702.35 HEALTH NET HEALTH FULL NETWORK 57135A / APR 2017 328315 4/11/17 5,760.99 HEALTH NET HEALTH NET INS N7177A / APRIL 2017 328316 4/11/17 1,711.87 HEALTH NET HEALTH NET INS N7176F / APRIL 2017 328317 4/11/17 1,470.86 HEALTH NET INC HEALTH NET INS R1192A / APRIL 2017 328318 4/11/17 83,740.06 KAISER FOUNDATION HEALTH PLANS KAISER INS ACTIVE / GP 104220-0002 / APR 2017 328319 4/11/17 179,154.01 KAISER FOUNDATION HEALTH PLANS KAISER RETIREE INS / APRIL 2017 328320 4/11/17 19,431.13 KAISER FOUNDATION HEALTH PLANS KAISER RETIREE INS / GP 104220-03 / APR 2017 328321 4/11/17 7,296.40 KAISER FOUNDATION HEALTH PLANS KAISER HD H S A INS/ GP 104220-0005 / APR 2017 328322 4/11/17 3,317.56 KETCH ALL COMPANY 4FT REL KETCH & RELEASE ALL / PD 328323 4/11/17 1,286.72 LASER SAVER INC MOP #45725/PRINTER TONER / MIS 328324 4/11/17 2,719.28 LEXIPOL LLC LAW ENFORCEMENT POLICY AND TRAINING / PD 328325 4/11/17 25,245.00 LINE X SAN DIEGO WEATHER TECH FLOOR LINER / PW 328326 4/11/17 218.45 MALLORY SAFETY & SUPPLY LLC SAFETY JACKETS AND VESTS / PW 328327 4/11/17 518.51 MARLO'S AUTO SPECIALTIES REPAIR AND ALIGN UPPER/LOWER DOOR / PW 328328 4/11/17 200.00 MASON'S SAW MOP#45729 HORTICULTURAL ITEMS / PARKS PW 328329 4/11/17 869.98 MEDIFIT COMMUNITY SERVICES LLC PROGRAM MANAGEMENT POOL SVCS / CSD 328330 4/11/17 22,720.99 MILLER, C TRAINING ADV SUBS AND LODGE / PD 328331 4/11/17 725.44 NATIONAL CITY AUTO TRIM MOP#72441 AUTO SUPPLIES / FLEET DIV PW 328332 4/11/17 150.00 NBS LANDSCAPE MAINTENANCE DISTRICT - ADMIN F 328333 4/11/17 847.80 OFFICE SOLUTIONS BUSINESS P/N #9260PGC, CHAIR, 9000 SERIES / CSD 328334 4/11/17 1,002.88 O'REILLY AUTO PARTS MOP#75877 AUTO SUPPLIES / FLEET DIV PW 328335 4/11/17 79.76 ORKIN PEST CONTROL SERVICES - FACILITIES 328336 4/11/17 416.50 PACIFIC PRODUCTS & SERVICES MEDIUM CORNER BOLT - STREETS PW 328337 4/11/17 115.05 PACIFIC TELEMANAGEMENT SERVICE PAYPHONE SERVICES / MARCH 2017 328338 4/11/17 78.00 PALMER CAP CHUR EQUIP INC PISTOL PROJECTOR COMPLETE / PD 328339 4/11/17 740.50 PENSKE FORD R&M CITY VEHICLES FOR FY 2017 328340 4/11/17 2,009.76 PHILLIPS JR, W ADV SUB / HUM/ G / PD 328341 4/11/17 253.45 75 PLANTERS UNLIMITED BASKETS 8TH S of 183 \MT DUE/ HOUSING 328342 4/11/17 2,934.00 3/4 CALIFORNIA JN I XL Clory NCORPORATE� WARRANT REGISTER #41 4/11/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT PORTILLO CONCRETE INC SEWER LINE REPLC. PROJECT 328343 4/11/17 390,411.26 PRO BUILD MOP#45707 SUPPLIES / PUBLIC WORKS 328344 4/11/17 2,457.07 PRO STREET LIGHTING INC WINDOW TINT REAR DOORS 328345 4/11/17 120.00 PROCHEM SPECIALTY PRODUCTS INC VEHICLE SUPPLIES / FLEET PW 328346 4/11/17 114.19 PRUDENTIAL OVERALL SUPPLY MOP#45707 LAUNDRY / PUBLIC WORKS 328347 4/11/17 379.11 RANDALL LAMB ASSOCIATES INC N.C. CORRECTIVE ACTION PROJECT 328348 4/11/17 600.00 RED WING SHOES STORE SAFETY BOOTS / PW 328349 4/11/17 250.00 RICK GODFREY AND ASSOCIATES TRAINING MATERIAL FEES / TRAFFIC / PD 328350 4/11/17 800.00 RIVERSIDE SHERIFF'S DEPT TRAINING TUITION / GARCIA 328351 4/11/17 160.00 SAN DIEGO UNION TRIBUNE ADVERTISEMENT - PUBLIC NOTICES 328352 4/11/17 490.80 SASE COMPANY INC SHAFT FLAIL 9/16" INCH ULTRA DRUM / PW 328353 4/11/17 172.87 SASI MONTHLY TRUST ACCOUNTING / APRIL 2017 328354 4/11/17 34.00 SDG&E WASTEWATER - GAS & ELECTRIC UTILITIES 328355 4/11/17 24,414.46 SHERWIN WILLIAMS MOP# 77816. PAINT SUPPLIES / NSD 328356 4/11/17 838.56 SIRCHIE FINGER PRINT LAB SUPPLIES / POLICE 328357 4/11/17 195.70 SITEONE LANDSCAPE SUPPLY LLC MOP#45720 WATER PIPE VALVES / PARKS PW 328358 4/11/17 823.32 SMART & FINAL MOP #45756/PROMOTIONAL ACTIVITIES/HR 328359 4/11/17 41.51 SMART SOURCE OF CALIFORNIA LLC BUSINESS CARDS / ENG 328360 4/11/17 84.83 SMITH, B EDUCATION REIMBURSEMENT 328361 4/11/17 1,070.00 SO CAL TRUCK STOP MOP#45758 OIL SUPPLIES / PW 328362 4/11/17 126.53 SOUTH BAY FENCE INC CITY WIDE ONSITE INSTALLATION & SERVICE / PW 328363 4/11/17 4,967.00 SOUTHWEST SIGNAL SERVICE LIGHTING MAINTENANCE - FEB 2017 328364 4/11/17 20,976.88 STANICH, C ADV SUB / HUMAN TRAFFICKING / PD 328365 4/11/17 253.45 STAPLES BUSINESS ADVANTAGE STAPLES SUPPLIES 328366 4/11/17 671.27 STARTECH COMPUTERS STARTECH ELECTRONIC ACCESSORIES 328367 4/11/17 1,677.89 SWEETWATER AUTHORITY WASTEWATER DIVISION WATER UTILITIES 328368 4/11/17 34.47 SWEETWATER AUTHORITY SWEETWATER AUTHORITY - 500 E PLAZA BLVD 328369 4/11/17 27.54 T MAN TRAFFIC SUPPLY MOP#76666 TRAFFIC SUPPLIES / PUBLIC WORK 328370 4/11/17 992.89 THE HOME DEPOT CREDIT SERVICES LIGHT BULBS - FACILITIES 328371 4/11/17 1,642.77 THE LIGHTHOUSE INC MOP#45726 LIGHT SUPPLIES / FLEET PUBLIC 328372 4/11/17 244.07 THE LINCOLN NATIONAL LIFE INS LIFE & AD&D, STD, LTD INSURANCE / APRIL 328373 4/11/17 10,084.36 THE STAR NEWS PUBLISHING COMP ADVERTISING / PUBLIC NOTICES / FINANCE 328374 4/11/17 151.19 TIERRA WEST ADVISORS INC AMORTIZATION - TIERRA WEST ADVISORS 328375 4/11/17 4,345.53 TYLER TECHNOLOGIES INC FINANCIALS TRAINING / MIS 328376 4/11/17 750.00 U S BANK CREDIT CARD STATEMENT - HR 328377 4/11/17 1,282.85 U S HEALTHWORKS MEDICAL SERVICES / MARCH 2017 328378 4/11/17 453.00 UNITED RENTALS RELEASE TOOL 2.2 PS RT - RENTAL EQUIPMENT 328379 4/11/17 789.21 VALLEY INDUSTRIAL SPECIALTIES MOP#46453 PLUMBING SUPPLIES / PW 328380 4/11/17 618.30 VERIZON WIRELESS VERIZON CELLULAR SERVICE / MARCH 2017 328381 4/11/17 15,115.70 WAXIE SANITARY SUPPLY MISCELLANEOUS JANITORIAL SUPPLIES / PW 328382 4/11/17 679.31 WESTFLEX INDUSTRIAL MOP#63850 SUPPLIES / PUBLIC WORKS 328383 4/11/17 608.33 WILLY'S ELECTRONIC SUPPLY MOP #45763/ELECTRONIC SUPPLIES/MIS 328384 4/11/17 379.24 REGIONAL TRAINING CENTER TUITION MANAGEMENT / CAMEON 328385 4/11/17 576.00 AMEDEE, W GET MOVING CHALLENGE REIMB / FIRE 328386 4/11/17 38.29 AMERICAN RADIO INC SPEAKER MICS / FIRE 328387 4/11/17 430.20 AMR TRAUMA BAGS / 328388 4/11/17 467.64 C P RICHARDS SIGNS INC GRAPHICS FOR 76 of 183 IRE 328389 4/11/17 552.54 4/4 CALIFORNIA w\TI AL CITY Iiic3e �PORATE� WARRANT REGISTER #41 4/11/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT DAY WIRELESS SYSTEMS (20) RADIO REPAIR / POLICE 328390 4/11/17 1,899.67 FIRE ETC HELMET STICKER / FIRE 328391 4/11/17 245.95 GEORGE H WATERS NUTRITION CTR NEIGHBORHOOD COUNCIL BREAKFAST MARCH 201 328392 4/11/17 1,062.50 GRAINGER PORTABLE CARPET EXTRACTOR - FACILITIES PW 328393 4/11/17 2,935.49 HUSSAIN, T REIMBURSEMENT - RFP EXPENSE 328394 4/11/17 28.33 INTERNATIONAL ASSOCIATION OF CHIEFS MEMBERSHIP DUES/POLICE CHIEF 328395 4/11/17 150.00 LANGUAGE LINE SERVICES INTERPRETATION SERVICES / PD 328396 4/11/17 398.89 LOUNSBERY FERGUSON LEGAL SERVICES / CITY ATTORNEY'S OFFICE 328397 4/11/17 13,755.74 MAN K9 INC MUZZLE / PD 328398 4/11/17 256.40 MELLADO DESIGNS STAFF SHIRTS FOR SENIOR CENTER EMPLOYEES 328399 4/11/17 148.70 METRO FIRE & SAFETY PERMIT FEE REFUND / FIRE 328400 4/11/17 559.00 PRO BUILD MOP 45707 / SUPPLIES / FIRE 328401 4/11/17 74.89 RAULSTON, B TRAVEL REIMBURSEMENT 328402 4/11/17 39.36 RIVERSIDE SHERIFF'S DEPT TUITION ROT/DURAN 328403 4/11/17 160.00 SAN DIEGO BUSINESS JOURNAL SUBSCRIPTION - BRAD RAULSTON 328404 4/11/17 79.00 SAN DIEGO PR SAN DIEGO PR / CMO 328405 4/11/17 600.00 SCHWARTZ SEMERDJIAN LLP LEGAL SERVICE / CMO 328406 4/11/17 2,592.00 SMART & FINAL MOP 45756 / SUPPLIES / FIRE 328407 4/11/17 77.18 STAPLES BUSINESS ADVANTAGE MOP 45704 / OFFICE SUPPLIES / BUILDING 328408 4/11/17 372.97 THOMSON REUTERS WEST ONLINE LEGAL RESEARCH 328409 4/11/17 809.85 TRU-VU MONITORS MONITORS / FIRE 328410 4/11/17 3,294.25 U S BANK CREDIT CARD EXPENSE / PD 328411 4/11/17 4,439.53 U S BANK CREDIT CARD EXPENSE / PLANNING 328412 4/11/17 1,424.24 ULINE STORAGE CABINET / COMMUNITY SERVICES 328413 4/11/17 414.40 WEST PAYMENT CENTER LEGAL PUBLICATIONS / FEB 2017 328414 4/11/17 528.46 WESTFLEX INDUSTRIAL MOP#63850 AUTO PARTS / PW FLEET 328415 4/11/17 42.46 WILLY'S ELECTRONIC SUPPLY MOP 45763 / FIRE 328416 4/11/17 16.48 WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM SERVICE PERIOD 03/14/17 - 03/27/17 PAYROLL Pay period Start Date 34 3/28/2017 End Date 4/10/2017 Check Date 4/19/2017 A/P Total 886,341.96 4052017 4/5/17 412,136.91 976,684.75 GRAND TOTAL $2,275,163.62 77 of 183 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIV1L, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER 1 HEREBY CERTIFY 'MAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS II*I PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15th OF MAY, 2017. AYES NAYS ABSENT 78 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 79 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the following actions to reallocate Capital Improvement Program (CIP) funding for Historic Property Preservation: 1) release General Fund appropriations in the amount of $107,576.73 f 79 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the following actions to reallocate Capital Improvement Program (CIP) funding for Historic Property Preservation: 1) release General Fund appropriations in the amount of $107,576.73 from the Plaza Boulevard Playhouse Demolition project, as this project was completed under budget; and 2) appropriate $107,576.73 to new General Fund CIP expenditure account for Historic Property Preservation. PREPARED BY: Stephen Manganiello PHONL (619) 336-4382 EXPLANATION: See attached. DEPARTMENTEngineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: "Zei � Finance ACCOUNT NO. APPROVED: _ MIS Release $107,576.73 from account # 001-409-500-498-1177 (Plaza Boulevard Playhouse Demolition) Appropriate $107,576.73 to account # 001-409-500-498-1176 (Historic Property Preservation) ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: ( 1 FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution reallocating CIP funding for Historic Property Preservation. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Resolution 80 of 183 Explanation Demolition of the Playhouse on Plaza Boulevard was completed in November 2016, with a cost savings of $107,576.73. Staff recommends reallocating these funds to provide major maintenance for the following City -owned historic properties: Granger Music Hall, Kimball House, Santa Fe Rail Depot and Stein Family Farm. As part of a comprehensive needs assessment, staff completed inspections, prioritized improvements and obtained contractor quotes for preservation and restoration services for each of these facilities. Staff recommendations and preliminary cost estimates were presented to City Council and the public at the FY 2018 budget workshop held on April 25, 2017, This initial funding would help address some of the more urgent needs such as: 1) protecting Granger Music Hall from damage due to weather and vandalism by installing a new heavy-duty, commercial grade roof tarp, boarding up exterior windows, doors and holes, and installing security lighting; and 2) stripping and repainting the building exteriors of the Kimball House, Stein Farmhouse and Santa Fe Train Depot. These initial improvements will not only preserve these historic and cultural assets, but will assist staff with negotiating new maintenance and operations agreements with the facility operators. Therefore, staff recommends that City Council authorize the following actions: 1) release General Fund appropriations in the amount of $107,576.73 from the Plaza Boulevard Playhouse Demolition project, as this project was completed under budget; and 2) appropriate $107,576.73 to new General Fund Clip expenditure account for Historic Property Preservation. 81 of 183 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING REALLOCATING CAPITAL IMPROVEMENT PROGRAM (CIP) FUNDING FOR HISTORIC PROPERTY PRESERVATION BY RELEASING GENERAL FUND APPROPRIATIONS IN THE AMOUNT OF $107,576.73 FROM THE PLAZA BOULEVARD PLAYHOUSE DEMOLITION PROJECT, AND APPROPRIATING $107,576.73 TO THE GENERAL FUND CIP EXPENDITURE ACCOUNT FOR HISTORIC PROPERTY PRESERVATION WHEREAS, staff conducted a comprehensive needs assessment for City -owned historic properties, which included Granger Music Hall, Kimball House, Santa Fe Rail Depot, and Stein Family Farm, to prioritized improvements, and obtained contractor quotes for preservation and restoration services for each of these facilities; and WHEREAS, in November 2016, demolition of the Playhouse on Plaza Boulevard was completed with a cost savings of $107,576.73; and WHEREAS, releasing the remaining Plaza Boulevard Playhouse Demolition fund balance of $107,576.73 and appropriating it to the General Fund CIP expenditure account for Historic Property Preservation will provide funds to address some of the more urgent needs of City -owned historic properties, as follows: 1. Protect Granger Music Hall from damage due to weather and vandalism by installing a new heavy-duty, commercial grade roof tarp, boarding up exterior windows, doors and holes, and installing security lighting; 2. Stripping and repainting the building exteriors of the Kimball House, Stein Farmhouse and Santa Fe Train Depot; and WHEREAS, the aforementioned initial improvements will not only preserve these historic and cultural assets, but will assist staff with negotiating new maintenance and operations agreements with the facility operators. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the release of General Fund appropriations in the amount of $107,576.73 from the Plaza Boulevard Playhouse Demolition Project to the General Fund CIP expenditure account for Historic Property Preservation. PASSED and ADOPTED this 16t'' day of May, 2017. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Della, City Clerk Angil P. Morris -Jones City Attorney 82 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 83 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City 1) authorizing the filing of a project application in the amount of $2,539,000 for the Bayshore Bikeway Segment 5B through the California Department of Natural Resources Urban Greening Grant Prog 83 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City 1) authorizing the fling of a project application in the amount of $2,539,000 for the Bayshore Bikeway Segment 5B through the California Department of Natural Resources Urban Greening Grant Program, which includes an "in -kind" local match of $50,000 for staff project management, for a total project cost of $2,589,000; and 2) authorizing the City Manager or designee to execute the grant agreement if selected for funding. PREPARED BY: Kuna Muthusamy PHONE: (619'i 336-4383 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: Finance APPROVED: MIS If grant funds are awarded, staff will return to City Council to accept the grant and appropriate funds. ENVIRONMENTAL REVIEW: Final CEQA documentation will be prepared if Grant funds are awarded, and subsequent to executing a grant agreement with the State. ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: Adopt the Resolution. i FINAL ADOPTION: BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1 Explanation wl attachments 2. Resolution 84 of 183 Staff is requesting City Council support for submittal of a project application in the amount of $2,539,000 for the Bayshore Bikeway Segment 5B through the California Department of Natural Resources Urban Greening Grant Program, which includes an "in -kind" local match of $50,000 for staff project management, for a total project cost of $2,589,000. Bayshore Bikeway Segment 5B will provide nearly 1.5 miles of Class I regional bikeway through National City's Marina District, providing access to recreation and employment. The bikeway will close a significant gap in the regional Bayshore Bikeway, a planned 24-miie loop around San Diego Bay (approximately 15 miles are currently complete). The project supports California Air Resources Board's goais for greenhouse gas emission reductions through planting trees and constructing bicycle paths (to reduce vehicle miles traveled). The project will also implement storm water best management practices (BMPs) to treat urban runoff before it enters San Diego Bay and construct a gathering space/rest area for cyclists at Pier 32 Marina. National City and the Port are currently working on an Environmental Impact Report for future development of the National City Bayfront, which includes the proposed Bayshore Bikeway Segment 5B. As an agency with interest in the project, the Port of San Diego has provided a letter of support for the grant application (see attached) and will coordinate with National City in the planning, design and implementation phases of this project. Funding for final design, engineering and construction of the Bayshore Bikeway Segment 5B project is needed to support redevelopment of the National City Bayfront, and close a significant gap in the regional Bayshore Bikeway. The grant requires City Council Resolution in support of the project application. 85 of 183 MIL Project Map N.. •\ Class i Bikeway 6' Two -'flay Class lY Bikewayr, A , StammmlerBVP • i l a r - .. ' t+ •Lah3c tiOS"CIII9ik + ", :.. 4 try ff 1\16 fi Dri -k.Ity F. 4 ?'mac s F+Tepi5t1F 8thShei:4-! '- .'IntcrsectioTImprovements •w UAns_a Center r'- •. for Bike 4 Fety with Bh1P? ,•, r. Ili; VC�� f3 se S•q 1,.Diepo. re RemoveTravel Lane to F.ccomodate Class IV Protected B keway Along McKinley Ave.• f_ ; R LEGEND EXISTING BIKE CORRIDOR - Class I Bikeway - Class II Bike Lane • _- Class III Bike Route Class IV Bikeway pROF•O FUME CCIRIQLR - Class I Bikeway Class IV Bikeway Nn1T9AC*i Caiherin�Sgace / Rest Area • ' •/A Proposed Trees / Exisling Trees f'arpdis crgek Nofl+ it -,dye TRANS!' -Adore aple busing.: �,. ` tDcwc apmer7t Existing Blue Lrne Trolley (LlghtraiI) ar'1:P�radisrr Crek'P+�F` i 1 ., (,Fi9IWir*Pravemer ff , i " r .. - L. ?xrr, Or9aP,IKInsif.Center 11delarrods Av4 f Public Eathenng Space/ Rest Area with BMPn • Pier32.Marirnz -Vi = `- fciionol City ;Ar�ueI.C€>�kut• - - Pegg-,r Pori A. Gorgv`ir]relris:Riicit7.e' C' 1 .1 1 San DiegoBay Nation/ w�ldlira Refuge QayOttore seymr.s•ke sQ 86 of 183 8' EXISTING SIDEWALK 8' 14' 52' Cross -Sections 18 2' 12' 6' EXISTING PARKING SOUTHBOUND LANE ANGLED PARKING tc2_ -- ;w J e�. Proposed Typical Section 1; McKinley Ave Looking North 24' 12' SOUJHBOUND 12' NORTHBOUND 12' EXISTING SIDEWALK Propotied Typ cal Section 2: Manna Way Looking North LANDSCAPE' 12' CLASS I PATH 2' 8' DG CONCRETE PATH tot004 84444wre, Bazway- Sewer 5$ 2' DG aS11NG AND PROPOSED STREET TREES 87 of 183 Orr- Ark - Unified Pori: of San Diego April 26, 2017 To Whom It May Concern, Office of President / CEO 3165 Pacific Highway, San Dicga. CA 52101 P.O. Box 120488, San Diego, CA 92112-t34',,.: 619.686.6201 • 619.6e6.55' 7 i x www.portofsanchogo.org The Port of San Diego ("Port") is pleased to provide this letter of support for the City of National City's ("National City") proposed Bayshore Bikeway Segment 5B Project. The construction of Bayshore Bikeway Segment 53 will provide nearly 1.5 miles of Class 1 regional bikeway through National City's Marina District. The bikeway will complete a portion of the regional Bayshore Bikeway, a planned 24-mile loop around San Diego Bay (15 miles are currently complete). Upon completion, the Bayshore Bikeway will provide a vital and scenic connection to the Cities of San Diego, National City, Chula Vista, imperial Beach and Coronado. It will also provide connections to major Bayfront employers, including the Port of San Diego and the U.S. Navy, as well as tourist and recreational destinations along the San Diego Bay. Implementation of the Bayshore Bikeway Segment 5B project supports California Air Resources Board's goals for greenhouse gas emission reductions through planting trees and constructing bicycle paths (to reduce vehicle miles traveled). The project will also implement storm water best management practices to treat urban runoff before it enters San Diego Bay. Finally, the project will serve a disadvantaged community, providing the benefits of healthy waters, recreational facilities, and improved aesthetics. National City and the Port are currently working on an Environmental Impact Report for future development of the National City Bayfront, which includes the proposed Bayshore Bikeway Segment 5B. As an agency with interest in the project, the Port of San Diego will coordinate with National City in the pianning, design, and implementation phases of this project. Funding for final design, engineering and construction of the Bayshore Bikeway Segment 5B project is needed to support redevelopment of the National City Bayfront, and close a significant gap in the regional Bayshore Bikeway. Please feel free to contact me if I can provide additional Information In support of this project. Sincerely, Rands J. Coniglio President/CEO San Diego Unified Port District 88 of 183 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM (BAYSHORE BIKEWAY SEGMENT 5B PROJECT) WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of an application by the City Council before submission of said application to the State; and WHEREAS, the City, if selected, will enter into an agreement with the State of California to carry out the Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby: 1. Approves the filing of an application for the Bayshore Bikeway Segment 5B Project); 2. Certifies that applicant understands the assurances and certification in the application; and 3. Certifies that the City of National City will have sufficient funds to operate and maintain the Project consistent with the land tenure requirements, or will secure the resources to do so; and 4. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code; and 5. If applicable, certifies that the Project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, and environmental laws, and that prior to commencement of construction, all applicable permits will have been obtained; and 6. Certifies that City will work towards the Governor's State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and 7 Appoints the City Manager, or designee, to conduct all negotiations, execute and submit all documents including, but not limited to, applications, agreements, and payment requests that may be necessary for the completion of the aforementioned Project, and to accept, spend, and disburse all funds in accordance with the grant. [Signature Page to Follow] 89 of 183 Resolution No. 2017 — Page Two PASSED and ADOPTED this 16th day of May, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor 90 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 91 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City 1) authorizing the filing of a project application in the amount of $1,151,265 for Paradise Creek Park through the California Department of Natural Resources Urban Greening Grant Program, which i 91 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO, ITEM TITLE: Resolution of the City Council of the City of National City 1) authorizing the filing of a project application in the amount of $1,151,265 for Paradise Creek Park through the California Department of Natural Resources Urban Greening Grant Program, which includes a local match of $1,331,312 funded through the Site Infrastructure Agreement with Paradise Creek II Housing Partners, L.P., "Phase If Developer" for the Westside InfiII Transit Oriented Development (WI-TOD) project, for a total project cost of $2,482,577; and 2) authorizing the City Manager or designee to execute the grant agreement if selected for funding. PREPARED BY: Kuna Muthusamy PHONE: (61 91 336-4383 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: Finance APPROVED: MIS If grant funds are awarded, staff will return to City Council to accept the grant and appropriate funds, ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD t COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation wI exhibit 2. Resolution 92 of 183 Explanation Staff is requesting City Council Support for submittal of a project application in the arnount of $1,15 1,265 for Paradise Creek Park through the California Department of Natural Resources Urban Greening Grant Program, which includes a local match of $1,331,312 funded through the Site Infrastructure Agreement with Paradise Creek II Housing Partners, L.P., "Phase II Developer" for the Westside !dill Transit Oriented Development (WI-TOD) project, for a total project cost of $2,482,577. The project will develop an approximately 4-acre Community Park with decomposed granite (DG) walking paths, educational and interpretive signage, trees, native vegetation, bioretention areas and permeable pavers for storm water treatment, community garden, playground, and other amenities on the west side of Paradise Creek between W. 22nd Street and W. 19th Street. Preparation of an environmental remediation plan for the site and development of conceptual designs based on feedback from the Community are already underway. The grant funds, if awarded, will allow the City to redirect some of the funds provided through the Site Infrastructure Agreement with Paradise Creek II Housing Partners, to reconstruction of Harding Avenue and W. 20th Street to provide paved roadways, parking, new sidewalks and curb ramps for ADA compliance. The Urban Greening Grant Program funds projects that reduce greenhouse gas emissions by transforming the built environment into parks and green spaces that are more sustainable, enjoyable, and effective in creating health communities. Eligible projects use natural solutions to sequester carbon, reduce energy consumption, create more walking and biking trails, and improve air and water quality. The Grant Program is administered by the California Department of Natural Resources. The grant requires City Council Resolution in support of the project application. 93 of 183 Silatir_sirrig'491 Paradise•Creek Affardab.le Housing Phase If Hdrding Ave • aQ ipt • Paradise Cteek Affordable Housing Developnnenf u • r - pQ ,-11 f Site Plan 1' r.,l _;,4 r PLAN LEGEND imes V ENT° oPark Entrance with Signage Permeable Pavers at Entrance Area ley Decomposed Granite Trail Playground Area Native Prant Observation Area el Bluffer Plant ione j Upland Plant Zone Creek Viewing .Area Park Entrance with ADA Ramp Decomposed Granite Parking Area and Retaining Wall 41) Passive Recreaiian Area with Picnic Areas and In erprefive Art Community Gorden with Raised Planter Boxes and Retaining Walls Bioretention Area NOTTOSGLF Deciduous ( Native Flowering Trees Trees Evergreen rti-. Picnic Areas Trees Pura,a144 Creek, Park 94 of 183 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA CLIMATE INVESTMENTS URBAN GREENING PROGRAM (PARADISE PARK CREEK PROJECT) WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of an application by the City Council before submission of said application to the State; and WHEREAS, the City, if selected, will enter into an agreement with the State of California to carry out the Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby: 1. Approves the filing of an application for the Paradise Creek Park Project); 2. Certifies that applicant understands the assurances and certification in the application; and 3. Certifies that the City of National City will have sufficient funds to operate and maintain the Project consistent with the land tenure requirements, or will secure the resources to do so; and 4. Certifies that it will comply with the provisions of Section 1771.5 of the State Labor Code; and 5. If applicable, certifies that the Project will comply with any laws and regulations including, but not limited to, legal requirements for building codes, health and safety codes, disabled access laws, and environmental laws, and that prior to commencement of construction, all applicable permits will have been obtained; and 6. Certifies that City will work towards the Governor's State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and 7 Appoints the City Manager, or designee, to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, and payment requests that may be necessary for the completion of the aforementioned Project, and to accept, spend, and disburse all funds in accordance with the grant. [Signature Page to Follow] 95 of 183 Resolution No. 2017 — Page Two PASSED and ADOPTED this 16' day of May, 2017. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Ron Morrison, Mayor 96 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 97 The following page(s) contain the backup material for Agenda Item: Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City fu 97 of 183 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: May 16, 2017 AGENDA ITEM NO. ITEM TITLE: Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4265 EXPLANATION: See attached staff report. DEPARTMENT: Finance, APPROVED BY: mod'* FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: ` $2 X Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Provide staff direction to: 1. proceed with the establishment of an irrevocable supplemental trust to prefund the City's net pension liability; 2. include a total initial contribution to the trust of up to $1 million; and 3. allocate the initial contribution amongst City funds with pension obligations and sufficient available resources, using available fund balance, as needed. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: 1. Staff Report 2. February 7, 2017 Fiscal Year 2018 Budget Priorities Workshop presentation (pension section) 3. February 28, 2017 Fiscal Year 2018 Budget Workshop presentation (pension & OPEB section) 4. Bartel Associates' Pension and OPEB Executive Summary 98 of 183 + CALIFORNIA NATIONAL CITY ALAV INCORPORATED City Council Staff Report May 16, 2017 ITEM Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. BACKGROUND During the Fiscal Year 2018 Budget Priorities Workshop on February 7, 2017, staff provided the City Council an overview of the City's pension plans (collectively referred to in singular form throughout the remainder of this staff report). The overview included the growth of the plan's net (unfunded) liability and associated contribution cost over the past ten years and recent Ca1PERS developments which will accelerate the growth of the liability over the next several years. Staff informed the Council a more refined and detailed analysis of the plan and options available to prefund its obligation and/or the City's other postemployment benefits (OPEB) plan's would be provided at the Fiscal Year 2018 Budget Workshop to be held on February 28, 2017. At the February 28th workshop, Mary Beth Redding of Bartel Associates, the City's pension and OPEB actuarial consultant, provided a comprehensive analysis of the pension plan and an overview of the OPEB plan, including the plans' unfunded liabilities, and discussed prefunding options for both plans, recommending establishing an irrevocable trust or trusts (if prefunding both plans is desired) as the most prudent choice. Bartel Associates has reiterated its recommendation in the executive summary it has prepared for the City regarding the City's pension and OPEB plans. Having evaluated the prefunding options and consulted with Ms. Redding and John Bartel, the president of Bartel Associates, who also recommends (an) irrevocable supplemental trust(s), staff concurred with Ms. Redding's and Mr. Bartel's opinion and brought forward a recommendation to Council at the April 25, 2017 Fiscal Year 2018 Budget Workshop to authorize the establishment of an irrevocable trust (or trusts) with a total initial contribution of $1 million. To assist the Council in making its decision regarding the recommendation, the Council directed staff to prepare an analysis of the benefits and drawbacks of establishing the trust(s). 99 of 183 Page 2 Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. May 16, 2017 DISCUSSION & ANALYSIS Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions requires that a government employer which sponsors a defined benefit pension plan must recognize a net pension liability (NPL) on the statement of net position within the employer's financial statements. As of the most recent measurement date, June 30, 2015, the City's NPL is $77.9 million, which reduces the City's total net position from $229.0 million to $151.1 million, as of June 30, 2016. GASB Statement No. 75, which will become effective for fiscal years beginning after June 15, 2017, will require an OPEB unfunded actuarial accrued liability (UAAL) to be placed on the statement of net position similar to the net pension liability required by GASB 68. As of the most recent valuation of the City's OPEB plan, which is funded on a "pay-as-you-go basis," the UAAL is $4.0 million. As discussed during the budget workshops, the City's NPL has grown significantly over the past ten years, and that growth is expected to accelerate due to the decrease in the discount rate assumption recently announcement by Ca1PERS. Fiscal Year Projected Contribution Increase Due to Discount Rate Decrease 2018 (baseline year) $8,632,000 $ - 2019 (I" year of discount rate reduction) $9,986' 000 $309' 262 2020 $11,449,000 $673,166 2021 $13,033,000 $1,582,117 2022 $14,279,000 $2,087,087 2023 $15,459,000 $2,629,789 The City's OPEB UAAL is also expected to continue to increase. Therefore, it is imperative to prefund the unfunded pension and OPEB liabilities to slow their growth, while funds are available to do so. Pension Trust Advantages In addition to accelerating the reduction of the NPL, the expected benefits offered by establishing and funding an irrevocable pension trust include: 1. Investment security with trust compared to Ca1PERS investment management, risk tolerance (i.e., willingness to accept of higher investment risk with the expectation higher long-term gains will result), and portfolio allocation. 100 of 183 Page 3 Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. May 16, 2017 2. Mitigation of pension contribution volatility — contributions from the trust may be transferred to Ca1PERS at the City's discretion to offset fluctuations in Ca1PERS' required annual contributions (i.e., rate stabilization). 3. Mitigation of the impact of the Ca1PERS plans becoming overfunded in the future, thereby avoiding the Public Employees' Pension Reform Act (PEPRA) restriction on reduction of annual contributions below the normal pension cost. Once the City's combined Ca1PERS and trust assets exceed the actuarial liability, the trust's assets may be used to pay the net pension obligation portion of the annual contribution calculated by Ca1PERS (which does not account for trust balances in its valuations) and a portion of the normal cost, allowing "new money" to be used for purposes other than pension contributions. Alternatively, the Ca1PERS-determined NPL may be paid off and remaining trust assets similarly used to offset future normal cost contributions. 4. Lower future pension contributions, if significant trust assets are later transferred to Ca1PERS plan account. Although a relatively small supplemental contribution to the City's Ca1PERS plan is unlikely to result in an appreciable decrease of the City's annual pension contribution, once substantial assets have been accumulated within the trust, transfer of those assets to the City's (Ca1PERS) account likely would significantly reduce the City's annual contribution. 5. Investment flexibility with a trust compared to restrictions on operating/surplus funds investments. To increase the likelihood greater long-term investment returns will be realized, trust assets may be invested with a higher risk tolerance level, if desired, than those of surplus funds, which are restricted by Sections 53600 et seq. of the California Government Code with respect to the types of securities in which surplus funds may be invested. 6. City maintains oversight of investment management, control over the risk tolerance level of the portfolio, and monitoring of performance. 7. Assets in the trust may offset unfunded liabilities required to be reported on the City's financial statements pursuant to (applicable) GASB pronouncement/statement. (A recent GASB exposure draft indicates this may not apply. However, since the funds would be held in a trust, a separate fund would be established, clearly reflecting the amount of the commitment to prefunding pension -related obligations in the City's financial statements.) 8. Contributions may be started or stopped at any time, so they may be made only as needed or when funds are available. 9. Flexibility to access trust assets at any time to pay the City's pension obligations and defray reasonable expenses associated therewith. (Trust assets may be used to offset annual contributions.) 101 of 183 Page 4 Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. May 16, 2017 10. Potential for positive credit rating agency (bond rating) and investor consideration, as it is viewed as a practical measure to reduce liabilities. OPEB Trust Advantages The benefits of establishing and funding an OPEB trust are similar to those of a pension trust. However, since the City's OPEB plan currently is funded on a pay-as-you-go basis, establishing an irrevocable OPEB trust is not an alternative to making additional contributions to an existing plan with assets, as a pension trust would be, but, instead, would provide for the commencement of funding the City's OPEB liabilities. Therefore, the benefits noted as an alternative to additional Ca1PERS contributions or otherwise relating to the City's Ca1PERS plan (#s 1-4) only apply to a pension trust. All others are applicable to both pension and OPEB trusts, however. Potential Trust Disadvantages Because of the flexibility of pension trusts and OPEB trusts, there are no true disadvantages to them. While funds to a trust may be viewed as "lost" for future use, since the assets of a trust may be used to pay the City's postemployment obligations and defray reasonable associated expenses, they are available for such use at any time, freeing funds for allocation to other expenses. In addition, because contributions to a trust may be terminated at any time, there is no ongoing funding requirement. The City may choose to contribute funds only when available and desired, and the assets of the trust may be depleted if they are needed (for their restricted purposes). It is important to note, however, trust balances must be continually augmented to be most effective, both as a vehicle to reduce unfunded liabilities and to ensure adequate assets are available to offset annual contributions or for rate stabilization. The City's current structural deficit and fiscal outlook are likely to limit the ability to make additional contributions to a trust in the near term. Since trust assets would be invested to accelerate the reduction of the City's unfunded pension and/or OPEB liabilities, a risk of loss of principal exists. However, this risk exists, at some level, if the assets are invested, whether they are held in a trust or not. In addition, Section 53600.3 of the California Government Code requires governing bodies of local agencies making investment decisions or persons authorized to make investment decisions on behalf of those local agencies to adhere to the "Prudent Investor Standard," which states investments must be managed in the same mariner as they would be by "a prudent person acting in a like capacity... to safeguard the principal... of the City." Therefore, as with most portfolios subject to the Prudent Investor Standard or similar rule, any loss incurred is likely to be short-term, and long-term gains likely will result from investment of the assets of the funds of the trust(s). 102 of 183 Page 5 Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. May 16, 2017 CONCLUSION More than forty other governmental employers have implemented trusts as a measure to address their unfunded pension and OPEB obligations. Currently, the City's combined unfunded pension and OPEB liability totals $82.0 million and is expected to increase significantly over the next several years, primarily due to pension contribution rate increases resulting from a reduction in the Ca1PERS discount rate and employee compensation increases. To ensure the City's fiscal sustainability, it is imperative to develop a plan to reduce this liability and its associated costs. Establishing and funding an irrevocable trust or trusts would provide several benefits with no true drawbacks. Given the added potential benefit of considerably reducing future pension contributions, establishing and funding an irrevocable pension trust is the best option to address the City's needs. OPTIONS Based on the above discussion, the City Council has various options, including: • accept and file this staff report (no action); • direct staff to establish an irrevocable supplemental pension trust, and include a total initial contribution of up to $1 million, allocated amongst City funds with pension obligations, in the fiscal year 2018 proposed budget; • direct staff to establish an irrevocable OPEB trust, and include a total initial contribution of up to $1 million, allocated amongst City funds with OPEB obligations, in the fiscal year 2018 proposed budget; or • direct staff to establish both an irrevocable supplemental pension trust and irrevocable OPEB trust, and include total initial contributions of up to $500,000 for each trust, allocated amongst City funds with pension and/or OPEB obligations, in the fiscal year 2018 proposed budget. Absent direction from the City Council, staff will not establish either a pension or OPEB trust and will not include funding for such trusts in the fiscal year 2018 proposed budget. RECOMMENDATION The impact of the initial contribution amount under consideration would be greatly diminished by dividing it between two trusts (pension and OPEB), especially given Ca1PERS' recent announcement it will lower its discount rate, which will increase the City's net pension liability and accelerate the growth of the City's pension contributions. Therefore, staff recommends City Council provide direction to: 103 of 183 Page 6 Request for City Council direction regarding the establishment of a trust or trusts to prefund the City's unfunded pension and/or OPEB liabilities and inclusion of a total initial contribution to the trust(s) of up to $1 million, allocated amongst City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources, using available fund balance, as needed. May 16, 2017 1. proceed with the establishment of an irrevocable supplemental trust to prefund the City's net pension liability; 2. include a total initial contribution to the trust of up to $1 million; and 3. allocate the initial contribution amongst City funds with pension obligations and sufficient available resources, using available fund balance, as needed. FISCAL IMPACT If the Council approves the establishment and funding of an irrevocable pension and/or OPEB trust(s), funds would be transferred to the trust(s) from City funds with pension and/or OPEB obligations, as applicable, and sufficient available resources to contribute to the trust. The combined transfer would total up to a combined $1 million from all funds. Where sufficient surplus revenues are not available for the transfers, the use of fund balance would be required. The City's General Fund would account for the majority of the funding for the trust(s). ATTACHMENTS Attachment 1 — February 7, 2017 Fiscal Year 2018 Budget Priorities Workshop presentation (pension section) Attachment 2 — February 28, 2017 Fiscal Year 2018 Budget Workshop presentation (pension & OPEB section) Attachment 3 — Bartel Associates' Pension and OPEB Executive Summary 104 of 183 CALIFORNIA NXfl0NAL.C1T'V (`f I CORPORATE Fiscal Year 2018 Budget Priorities February 7, 2017 105 of 183 NXfl0NAL.C1T'V (`f I CORPORATE Overview of City's Pension Expenses and Recent CaIPERS Developments 106 of 183 CALIFORNIA -- Overview of City's Retirement Plans • City has two retirement plans with CaIPERS ("PERS") — Safety Plan: Covers Police/Fire employees • 120 active members • 212 retired members • 70 terminated members and transfers — Miscellaneous Plan: Covers all other non -Safety employees • 179 active members • 262 retired members • 232 terminated members and transfers • Both are "Defined Benefit Plans" —employees are guaranteed certain level of pension benefits — As opposed to "Defin-- - tribution" 107 of 183 What Payments Does City Makes to PERS Each Year? • Each year, the City makes two types of payments to PERS — Normal Cost (NC) = Annual cost for current employees — Unfunded Accrued Liability (UAL): Actuarial Liability MINUS Actuarial Value of Assets • "How much we currently have vs. how much we should have" • This shortfall is not repaid all at once — Similar to a mortgage or piece of debt, the UAL is amortized over a longer period of time (typically 20 to 30 years) with the City paying down a portion each year (principal and interest) 108 of 183 +>^ CALIFORNIA ._ N TIIA LCfTy `- INCORPORATED PERS Cost Trends Then ... • PERS investment returns were robust (1O%+) • Retirement plans were "Super -Funded" through the 1990s — Earnings on funds were more than adequate to cover retirement costs Now ... • Sluggish investment growth (<6%) • Assumptions are changing — Expected returns: 8.25% - 7.75% in 2003; 7.75% - 7.50% in 2013 — Mortality rates (people living longer) • Unfunded liabilities are rapidly growing 5 109 of 183 +>^ CALIFORNIA ._ N T'I I A L CITY `- INCORPORATED City's UAL has Grown Rapidly • Over the last decade, UAL has grown from $20M to over $80M $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 - $0 UAL History 2013/14: Discount Rate, Reduced to 7.50% Safety Plan UAL Miscellaneous Plan UAL 1 o°A o°�' oti° oti1 oti� ti�' ti� oti�' �ti�O �ti� X , ti° C9 ti°o1`1' eb\� ti°o�\� ti°yo`� ti°y� ti°ti�\� ti°yam`~ ti°tia\� 12 y� 12 6 110 of 183 +>^ CALIFORNIA .a N TI I NAL CM `- INCORPORATED • Over the last decade, annual pension costs have grown from about $4M to nearly $9M • Asa%of payroll, costs have grown from 22% to 38% Summary of Pension Costs (2007 through 2018) $9,000,000 $8,000,000 $7,000,000 $6,000,000 4.1 $5,000,000 v) $4,000,000 a $3,000,000 $2,000,000 $1,000,000 $o PERS Payment Trends (FY 2007 through FY 2018) 38% 45% 40% 35% o i 25%t cc 20% 6 E 10% 3 30% 15% 5% 0% ciN 0 o o°C, o,So otiti otiti oti3 otia otih �tiCo `tip �ti� ti°o�\ti ti°��\ti ti°ocb\ti ti°o5\ti ti°1o\ti ti°y1\ti �\ti �\1 a\1 ,,, Normal Cost Payments Payments on UAL Total Payments as % of Payroll 7 Note: Normal Costs shown or 111 of 183 >nt Employer portion (not Employee) +>^ CALIFORNIA .a .ATI��I?^y Recent PERS Change — January2017 `- INCORpORATED ' • Last month, PERS announced that it was further reducing its discount rate assumption (i.e. expected investment returns) — The reduction from 7.50% to T00% will be phased in over the next three years • Estimated that UAL will increase 25% to rz $100M — New increase will be re -paid (amortized) over 20 year period 8 112 of 183 CALIFORNIA NATIONAL CITY Estimated 30-Year Cost Projections $16.0 $14.0 $12.0 $10.0 $8.0 0 $6.0 $4.0 $2.0 $0.0 National City - CaIPERS Projected Payments (UAL + Normal Cost) 00 01 0 -1 N m Ln l0 N 00 01 0 %-1 N N N N N N N N N N CO m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ni N N N N N N N N N N Ni N UAL Est Increase from Discount Rate Reduction 11 Miscellaneous - Payments to Amortize UAL Normal Cost - Both Plans (Employer Portion) N m L1 l0 N 00 01 0 N m r Ln LC) N m m m m m m m m d-d-d-d-d-d-d- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N Ni N N N Ni N N N Ni N N N Safety - Payments to Amortize UAL 113 of 183 IN Normal Cost - Est Increase from Discount Rate Reduction Total Payments before Discount Rate Adjustment +>^ CALIFORNIA .a N TI I NAL CI1 `- INCORPORATED Takeaways/Moving Forward • Pension costs will continue to increase over the next 20 years • City staff, Independent Actuary and Financial Advisor will be refining pension cost estimates and evaluating potential options to reduce long-term costs — Example: Section 115 Trust (alternative investment vehicle solely dedicated to pension/OPEB expenses) — City and team will return to Council in Spring 2017 to discuss pension matters in more detail • Planning for, and evaluating options to lower/manage, these rising costs are critical for enhancing fiscal sustainability of City and developing strategies to fund critical projects 10 114 of 183 +>^ CALIFORNIA .a N TI I NAL Orr `- INCORPORATED Est. UAL Payment Schedule (In millions) Year UAL Payments Pre -Discount Rate Change UAL Payments After Change Increase/ (Decrease) % Difference (CaIPERS Circular) o Change from FY 2017 2017 $4.4 $4.4 $0.0 0% 0% 2018 $5.1 $5.1 $0.0 0% 15% 2019 $5.8 $5.9 $0.1 0% 33% 2020 $6.5 $6.8 $0.3 3% 54% 2021 $6.8 $7.5 $0.7 5% 69% 2022 $7.2 $8.2 $1.1 15% 85% 2023 $7.4 $8.9 $1.5 20% 99% 2024 $7.6 $9.4 $1.8 25% 111% 2025 $7.8 $9.9 $2.0 30% 122% 2026 $7.8 $9.9 $2.1 40% 123% 11 115 of 183 CALIFORNIA NKfl,OJNAL Cfl'y INCORPORATED City Council Budget Workshop Long-term Pension Liability and OPEB Capital improvement Program Needs Assessment & Funding Options February 28, 2017 116 of 183 �- CALIFORNIA, ;! NATIONALCITV NCORPORATE J I PrJ;JIJ), J �if] yin fit E 117 of 183 Community Development Operations Public Safety Asset management & disposition Needs assessment Pension funding Fire/emergency medical deployment strategies Recreational program delivery Economic development Training & development Code conformance Homeless outreach Housing opportunities Long-range financial forecasting Training Parking management Historic resources preservation Technology infrastructure Technology Volunteerism nfrastructure 118 of 183 L) E City i\Viji': .rJ • Each year, the City makes two types of payments to PERS • Normal Cost (NC) = Annual cost for current employees • Unfunded Accrued Liability (UAL): Actuarial Liability MINUS Actuarial Value of Assets • "How much we currently have vs. how much we should have" • This shortfall is not repaid all at once • Similar to a mortgage or piece of debt, the UAL is amortized over a longer period of time (typically 20 to 30 years) with the City paying down a portion each year (principal and interest) 119 of 183 • Over the last decade, UAL has grown from $20M to over $80M City's UAL has Grown Rapidly $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 so 1 1 UAL History Safety Plan UAL Miscellaneous Plan UAL oo\ °ow °oo oyo otiti otiti 0 0''°` o'y.' `,,k, `tit ti° 000��, o.60' o°��.y o°o'\I" oN°\'ti o�1�1, oy.y o�3ti o���.y °,�c, 1.°tics °ti�� ti 1 ti ti ti ti ti ti ti 1. 120 of 183 5 • Over the last decade, annual pension costs have grown from about $4M to nearly $9M • Asa % of payroll, costs have grown from 22% to 38% 5 Jfflff ary Jr P?.f13JJf1 r JS r.") (2, J 0/ tfi D L1 11 2. J! -) $9,000,000 $8,000,000 $7,000,000 $6,000,000 `" $5,000,000 $4,000,000 cc a $3,000,000 $2,000,000 $1,000, 000 $o 22% PERS Payment Trends (FY 2007 through FY 2018) 45% 40% 35% c 30% a 25% co 20% c E 15% a Ta 10% 5% o% o°� o°� o°o oti° otiti otiti oti3 otiooti� ktio SI' � B ti°o\� ti°\� ti°°�`� ti°°�`� ti°�o\� ti°� ti°\� ti\� tit\� �o1h°moo tio1A =Normal Cost Payments Payments on UAL Total Payments as % of Payroll Note: Normal Costs shown or 121 of 183 nt Employer portion (not Employee) J Fiiiwiy:Ji'Vi-sr_ `JJ li g Frif\JYT,Jfir_,] • Pension & OPEB costs will continue to increase over the next 20 years • City staff evaluating potential options to reduce long- term costs • Example: irrevocable Section 115 trust(s) (alternative investment vehicle solely dedicated to pension/OPEB expenses) • Planning for lowering/managing these rising costs are critical for enhancing fiscal sustainability of City and developing strategies to fund critical projects 122 of 183 �-- CALI ORN14 ONAL `- ,ncOIct•ox ,rr-u CITY OF NATIONAL CITY B/'1 RT E I MISCELLAIVEOIIS AND SAFETY PLANS 1SS Es, LLI; alla Ca1PERS Actuarial Issues — 6/30/14 Valuation Preliminary Results Presented by Mary Beth Redding, Vice President Prepared by Bianca Lin, Assistant Vice President Kevin Yang, Actuarial Analyst Bartel Associates, LLC 123 of 183 DEFINITIONS • Present Value • Value now of an amount to be paid in the future • Amount to be invested now that will grow to the needed amount • Higher interest rate/investment earnings means lower present value. • PVB - Present Value of all Projected Benefits: • Discounted value (at valuation date - 6/30/14), of all future expected benefit payments based on various (actuarial) assumptions • Actuarial Liability: • Discounted value (at valuation date) of benefits earned through valuation date [value of past service benefit] • Portion of PVB "earned" at measurement • Current Normal Cost: • Portion of PVB allocated to (or "earned" during) current year • Value of employee and employer current service benefit February 28, 2017 Actuarial Liability Present Value of Benefits June 30, 2014 Future Normal Costs Current Normal Cost wl-AF- Cirr 124 of 183 17 DEFINITIONS Actuarial Liabilit} Present Value of Benefits June 30, 2014 1Unfunde Liability) Unfunded PVB • Target- Have money in the bank to cover Actuarial Liability (past service) • Unfunded Liability - Money short of target at valuation date • Excess Assets / Surplus: • Money over and above target at that point in time. • Doesn't mean you're done contributing. February 28, 2017 125 of 183 18 H ow W I . GOT HERE ■ Investment Losses ■ Enhanced Benefits ■ Ca1PERS Contribution Police ■ Demographics February 28, 2017 126 of 183 \ WON kV( 11y How WE GOT HERE — INVESTMENT RETURN 30.00% 22.50% 15.00% 7.50% -7.50% -22.50% -30.00% I-f-MVA ■ 1 1994 2,0% 1995 16.394 1996 1997 15.3%20.1 Sii 19.54�12.59S 1998 1999 2000 2001 10.594- 7.2% 200212003 3.7% 2004 16.6% 2005 2006 2007 2008 12.3' 41 1. 18.894.5.1 94 2009 -24.0 2010 2011 133S'a 1.73 Above assumes contributions, payments, etc. received evenly throughout year. n February 28, 2017 127 of 183 2012 0.1% 2013 13.294 2014 18.494 2015 2.4% 2016 0.6% 20 HOW WE GOT HERE — ENHANCED BENEFITS ■ At Ca1PERS, Enhanced Benefits implemented using all (future & prior) service ■ Typically not negotiated with cost sharing ■ National City ■ Tier 1 ■ Tier 2 ■ PEPRA • Miscellaneous 3%@60 2%@60 2%@62 • Safety 3%@50 3%@55 2.7%@57 Febnian• 28, 2017 128 of 183 NATIONAL CITY - JvJ HOW WE GOT HERE —OLD CONTRIBUTION POLICY ■ Effective with 2003 valuations: • Slow (15 year) recognition of investment losses into funded status • Rolling 30 year amortization of all (primarily investment) losses ■ Designed to: • First smooth rates and • Second pay off UAL ■ Mitigated contribution volatility February 28, 2017 129 of 183 ti\I10\1I.C!'1} How WE GOT HERE -DEMOGRAPHICS • Around the State • Large retiree liability compared to actives • Declining active population • City percentage of liability belonging to retirees: • Miscellaneous 55% • Safety 64% • Mortality improvement (7) 130 of 183 \NI10\11.(1'1} February 28, 2017 CAPERS CHANGES • Contribution policy changes: • No asset smoothing • 5-year ramp up for all amortization payments • First impact 15/16 rates; full impact 19/20 • Assumption changes: • Anticipate future mortality improvement • First impact 16/17 rates; full impact 20/21 • Risk Mitigation Strategy • Move to more conservative investments over time • Only when investment return is better than expected • Lower discount rate in concert • Essentially use z50% of investment gains to pay for cost increases • Likely get to drop discount rate 1 % over 20 years • Study does not include 0.5% near -term discount rate drop • Phase -in from 18/19 to 24/25 rates. n February 28, 2017 NATIONAL CITY ON 131 of 183 SUMMARY OF DEMOGRAPHIC INFORMATION - MISCELLANEOUS J 1994 2004 2013 2014 Actives ■ Counts 142 183 179 177 ■ Average • Age 41 43 48 47 • City Service 9 9 12 13 • PERSable Wages $36,300 S49.200 $53,400 $53,400 ■ Total PERSable Wages (millions) 5.6 9.9 10.5 10.3 Receiving Payments ■ Counts • Service 122 199 203 • Disablity 10 12 12 • Beneficiaries 34 42 42 • Total 141 167 253 257 • Average Annual City Provided Benefit' • Service $12,100 $20,300 $21,400 • Disability 6,400 6,300 6,400 • Service Retirements in last 5 years 21,800 24,300 28,700 Average City provided pensions are based on City service & City benefit formula, and are not representative of benefits for long service employees. I�. February 28, 2017 132 of 183 NATAF-46., 25 PLAN FUNDED STATUS - MISCELLANEOI'S Present Value of Benefits June 30.2913 ‘c•tuari al 1 lability June 30, 2013 $ 34.800.000 52,500.000 12,000,000 99,300,000 73,900.000 (25,400.000) February 28, 2017 t nfu ded 1141 i actuarial IiaNifty Active AAL Retiree AAL Inactive AAL Total AAL Market Asset Value (Unfunded Liability) 133 of 183 Present Value of Benefits June 311, 21114 1l nfunde 1.iabilit+ June 30, 2014 $ 36,000,000 58.900.000 13,000,000 107,900.000 84,600,000 (23,300.000) t nfuntled 11'11 26 FUNDED STATUS (MILLIONS) - MISCELLANEOUS 120 22 •AfokctAsset Value 20 23 _o 31 37 .11 4 } au 30 37 42 47 Sy 73 69 52 Si 7(1 67 74 S5 SS Anuuuu_v,t,itny 22 n February 28, 2017 :7 47 51 ao 71 76 at a.. _ 94 99 Ios 113 6/30/15 & 6/30/16 funded status estimated a.Ivaaina- NATIONAL CITY law 134 of 183 27 CONTRIBUTION RATES - MISCELLANEOUS ■ ■ ■ ■ ■ ■ ■ Total Normal Cost Employee Normal Cost Employer Normal Cost Amortization Bases Total Employer Contribution Rate Amortization Period What Happened from 6/30/13 to 6/30/14: • 2015/ 16 Rate • Asset Method Change (2"d Year) • Assumption Change (1st Year) • (Gains)/Losses • 2016/ 17 Rate I�. 1 February 28, 2017 6/30/13 6/30/14 2015/2016 2016/2017 19.0% 19.2% 7.9% 7.8% 11.1% 11.4% 12.1% 14.4% 23.1% 25.8% Multiple Multiple 23.1% 1.7% 1.9% (0.9%) 25.8% t11I IONA NATIONAL CITY 135 of 183 CONTRIBUTION PROJECTIONS - MISCELLANEOUS • Market Value Investment Return: • June30,2014 18.4% • June 30, 2015 2.4% • June 30, 2016 0.61%2 • Future returns based on stochastic analysis using 1,000 trials Single Year Returns at 25t" Percentile 50th Percentile 75t1i Percentile • 7.5% Investment Mix 0.6% 7.5% 15.3% • 6.5% Investment Mix 1.3% 6.5% 11.9% • No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements • Excludes Employer Paid Member Contributions (EPMC) • Tier 2 2@60 effective 3/22/2011 • New hire assumptions: • Assumes 50% of 2013 new hires will be Classic Members (2%@60) and 50% will be New Members with PEPRA benefits. • Assumes Classic Members will decrease from 50% to 0% of new hires over 20 years. 2 June 30, 2016 retum based on CaIPERS actual retum 0.61%. February 28, 2017 .naO.y - NATIONAL CITY► 136 of 183 CONTRIBUTION PROJECTIONS - MISCELLANEOUS 50% 45% 40%• 35% 25% 20% 15% 10% 5% 0% O. ii4,°1° 160° �qa°1° 31i°;. • N•1• �E.h'1° 3b*°'° �' gp`9°�° • '�• ♦ ♦ ♦ ♦ • 75th Percentile ♦ 'b el. -50th Percentile 11) IA '' 'b�' 25th Percentile 'b '1� February 28, 2017 137 of 183 1 30 CONTRIBUTION PROJECTIONS - MISCELLANEOUS 175% 150% 125% 100% 75% 50% 25% Funded Status With Risk Mitigation or b.P1L i 4. 0% .a ti� �•� �.'‘ �cb \‘� `tio �� t• ti`' �� ti> % 4q �a ��,� �ti 3 t �5 e A 4',so���,a0 00 0o�e ��o �,�o��,�d��,�o ��,o �,�o���o ,o �,�o �,�o ,o(4,�o o ,o �,�o ��o 75th Percentile 50th Percentile 25th Percentile E3� February 28, 2017 31 138 of 183 CONTRIBUTION PROJECTIONS - MISCELLANEOUS • Estimated Impact of Discount Rate Change to 7.0% • Increase in ultimate projected rates for 2024/25 • Miscellaneous plans • Normal Cost 2.0% • UAL 5.5 • Total 7.5% • Standard Deviation 1 % February 28, 2017 tatiOrr 32 139 of 183 SUMMARY OF DEMOGRAPHIC INFORMATION — SAFETY 1994 2004 Actives • Counts • Average • Age • City Service • PERSab1e Wages • Total PERSable Wages (millions) Receiving Payments • Counts • Service • Disablity • Beneficiaries • Total • Average Annual City Provided Benefit' • Service • Disability • Service Retirements in last 5 years 104 38 11 $47,200 5.4 99 2013 2014 126 39 11 $68,500 9.5 44 77 16 138 $25,400 20,600 30,000 117 41 12 $90,600 11.6 122 41 12 $89,400 11.9 104 85 19 208 $41,100 32,800 48,700 104 85 20 209 $42,100 33,300 52,200 Average City provided pensions are based on City service & City benefit formula, and are not representative of benefits for long service employees. February 28, 2017 140 of 183 taTAitgiin- 33 PLAN FUNDED STATUS — SAFETY n Actuarial I.laI Iill Present Value of Benefits June 30.2013 Unfunded PVB (Unfunded I.iahilih ) June 30, 2013 43,900,000 100,400,000 7,100,000 151.400,000 101,500,000 February 28, 2017 (49,900,000) Actuarial Liability Active AAL Retiree AAL Inactive AAL Total :tAL Market Asset Value (Unfunded Liability) Present Value of Benefits June 30.2014 (Unfunded Liability) June 30, 2014 $ 50,300,000 104,900,000 8,700,000 163,900.000 116,400.000 (47,500,000) t nrun.le41 P\'R - NATIIOW ONAL CITY 141 of 183 FUNDED STATUS (MILLIONS) — SAFETY 180 -4' 160 f 140 1 120 d 100 1 80 �" 60 February 28, 2017 6/30/15 & 6/30/16 funded status estimated • ilMM01111M - NATIMIAL CITT 142 of 183 35 CONTRIBUTION RATES — SAFETY • Total Normal Cost • Employee Normal Cost • Employer Normal Cost • Amortization Bases • Total Employer Contribution Rate • Amortization Period • What Happened from 6/30/13 to 6/30/14: • 2015/ 16 Rate • Asset Method Change (2"d year) • Assumption Change (1st year) • (Gain)/Losses • 2016/l 7 Rate February 28, 2017 6/30/13 6/30/14 2015/2016 2016/2017 29.0% 29.4% 9.0% 9.1% 20.0% 20.3% 23.0% 24.8% 43.0% 45.1% Multiple Multiple 43.0% l.7% 2.3% (1.9%) 45.1% e 400,1nd - NATIONAL CITY► 143 of 183 36 CONTRIBUTION PROJECTIONS — SAFETY • Market Value Investment Return: • June30,2014 18.4% • June 30, 2015 2.4% • June 30, 2015 0.61 %4 • Future returns based on stochastic analysis using 1,000 trials Single Year Returns at 25t" Percentile 50th Percentile 75t1i Percentile • 7.5% Investment Mix 0.6% 7.5% 15.3% • 6.5% Investment Mix 1.3% 6.5% 11.9% • No Other: Gains/Losses, Method/Assumption Changes, Benefit Improvements • Excludes Employer Paid Member Contributions (EPMC) • Tier 2 3%@55 effective 3/ 18/ 10 for Police and 3/22/12 for Fire • New hire assumptions: • Assumes 50% of 2013 new hires will be Classic Members (3%@55) and 50% will be New Members with PEPRA benefits. • Assumes Classic Members will decrease from 50% to 0% of new hires over 10 years 4 June 30, 2016 return based on Ca1PERS actual return of 0.61 %. February 28, 2017 ex.w..,, — NATIONAL CITY► a, 1 144 of 183 COVI K 113UTION PROJECTIONS — SAFETY 80% 70% 60% 50% 40% 30% 20% 10% 0% A9 T of° 0116 66 °.b 611* 69 6°1° ‘gIo 5'! 0 53•° 51 50'0° 4\ \01.° ti ti41. ti� tia 1, • 75th Percentile 50th Percentile 25th Percentile February 28, 2017 38 145 of 183 CONTRIBUTION PROJECTIONS — SAFETY Funded Status With Risk Mitigation • •r >4,4.' I i- I Eft I 'l'�'���by�y61, i� g ^ if 4,04140 0.5 50%+P`dye►��0'y,�'3"y�-0'�,�!a'S.6''�'y `p' 6 o6\°'.6\ 6\ 6\^cb 6\ 46\°).61' 41' 41' 41'ti61' 4� 4�1' 41' 4�' 6 4') a1`�'tio�''"-0�°`67)-4�")-6')^vio67)- `7 61A- a�691-el, ^sa°A sy to ct 75th Percentile 50th Percentile 25th Percentile February 28, 2017 39 146 of 183 CONTRIBUTION PROJECTIONS — SAFETY Estimated Impact of Discount Rate Change to 7.0% n • Increase in ultimate projected rates for 2024/25 • Safety plans • Normal Cost 3.5% • UAL 9.5 • Total 13.0% • Standard Deviation 2.0% February 28, 2017 147 of 183 OPEB ESTIMATES • 6/30/2014 actuarial valuation by Nyhart • Actuarial assumptions reasonable, assuming premiums separately rated for actives and early retirees • Change to Entry Age cost method will be required for GASB 75 reporting. ■ Discount Rate 4% 7% ■ AAL @ 6/30/14 $ 4,030 $ 2,848 • Assets - - ■ Unfunded AAL 4,030 2,848 • Pre -funding means some benefits will be paid by investment earnings, not employer contributions • Higher discount rate, lower present value • 4% discount rate if not funded • 7% discount rate = expected long-term return on assets if full ARC is contributed February 28, 2017 41 148 of 183 O P E B ESTIMATES Prefunding Estimates — Based on Roll -Forward of 6/30/14 Results (Amounts in 000's) • Discount Rate 7% ■ AAL @ 6/30/16 $ 3. 157 ■ Assets5 500 ■ Unfunded AAL 2,657 ■ 2016/17 ARC - $ • Normal Cost $ 124 • UAAL Amortization`' 378 • Total ARC 502 • Projected Payroll 20,727 ■ 2016/17ARC-% • Normal Cost 0.6% • UAAL Amortization 1.8% • Total ARC 2.4% ■ 2016/17 Pay -Go 178 ' Assumes $500,000 contribution at 6/30/16 6 Level dollar amortization, 10-year fresh start from 2016/17 n February 28, 2017 149 of 183 42 PEPRA CosT SNARING • Target of 50% of total normal cost for everyone • New members (PEPRA members) must pay greater of 50% of total normal cost or bargained amount if higher • Employer cannot pay any part of new member required employee contributions • Employer may impose Classic employees pay 50% of total normal cost (limited to 8% Misc./12% Safety) if not agreed through collective bargaining by 1 / 1 / 18 • Miscellaneous Plan • Employer Normal Cost • Member Normal Cost • Total Normal Cost • 50% Target (1 February 28, 2017 Classic Tier 1 3%(i-e60 FAE1 11.8% 8.0% 19.8% 9.4% 150 of 183 Members Tier 2 2%* 60 FAE1 7.0% 7.0% 14.0% 7.0% New Members Tier 3 2%@62 FAE3 5.906% 6.750% 12.656% 6.328% ...U..),14 - NATIONAL My 43 PEPRA CosT SNARING • Safety Plan • Employer Normal Cost • Member Normal Cost • Total Normal Cost • 50% Target February 28, 2017 Classic Members Tier 1 Tier 2 3%@50 3%(a755 FAEI FAEI 20.7% 9.0% 29.7% 14.85% 151 of 183 18.4% 9.0% 27.4% 13.7% New Members Tier 3 2.7%@57 FAE3 12.077% 12.250% 24.327% 12.164% NATIONAL CITY PAYING DOWN THE UNFUNDED LIABILITY • Pension Obligation Bond (POB) • Interest arbitrage between expected Ca1PERS earnings and rate paid on POB • Not guaranteed • Borrow from General Fund • Pay GF back like a loan • Payments come from all funds • Request shorter amortization period of Ca1PERS • Higher short term payments • Less interest and lower long term payments • One time payments • City resolution to use portion of one time money February 28, 2017 152 of 183 — c.u1uw — NATIONALCITY PAYING DOWN THE UNFUNDED LIABILITY • Internal Service Fund • Restricted investments O Likely low (0.5% - 1.0%) investment returns O Short term/high quality O Designed for preservation of principal • Assets could be used by Council for other purposes • Irrevocable Supplemental (§ 115) Pension Trust • Investments significantly less restricted • Assets could not be used by Council for other purposes • Can only be used to O Reimburse City for Ca1PERS contributions O Make payments directly to Ca1PERS n February 28, 2017 153 of 183 - <.a,4..,. \ 1TIONAI. C111 1RIZEVOCA13I.E Si PPLEMENTAL 0115) PENSION TRUST • > 40 trusts established • PARS, PFM & Keenan • Investments significantly less restricted than City investment funds • Designed for long term returns • Likely much higher (5% - 7%) investment return, depending on investments selected • GASB will almost certainly weigh in on certain accounting issues • Can Supplemental Pension Trust assets be included in Fiduciary Net Position? Based on current GASB discussions, likely "No." • If assets can be included would inclusion impact discount rate? Based on current GASB discussions, likely "Yes." n February 28, 2017 154 of 183 — e•ura..La — NATIONAL CITY IRREVOCABLE St PPLEIIENTAL 0115) PENSION TRUST IN Parameters: • Initial seed money? • Additional amount contributed in future years? • Target budget rate? 0 How much of Ca1PERS rates paid from Supplemental Trust funds • Year target budget rate kicks in? ❑ Before or after Ca1PERS rate exceeds budgeted rate? • Comparison of additional $ to CaIPERS vs. to Supplemental Trust • $1 million in 2018/19 • 2.5% payroll starting 2019/20 • After 30 years, 111.1% funded @ Ca1PERS vs 110.6% with Supplemental Trust (50`'' percentile) (1 February 28, 2017 155 of 183 spiTioNAL CITY IRREVOCABLE SUPPLENIEN•l.V. (§1 15) PENSION TRUST Initial 6/30/1G Fund Balance 15000) Slabdi ration und - Rate o1 Return S-0% Target Rate 0.0% End of Year Contribution MOM Additional Contnbutlon • % pay Budget • CafPERS Ratc Paylaudget•CaIPER 0 12.000 10.000 8.000 6.000 4.000 2.000 0 (2.000) Miscellaneous Plan Rate Stabilization Fund Balance 16/17 17/19 1 /19 19/20 20/21 2 22 - 393 - 0.0% 0.0% 2.5% 25% 25.55 27.5% 32.9% 3555 23j29 Z 2S 25/26 25% 2.5% 2.5% 7.5% 2.5% 2.5% 7.5% 37.4% 39. 3% 40.6% 41. 3% 41.9% 40.2% 40.5% N N N N N It N Su • • IementalTrust Balance fial gisfik CIS • 75111 Per cnttk 4.50th Percentile bAP. (orSV • a b 41' b or• b \� 0 25111 Percentile 45% 40% 35% 3(l% 25% 20% • ER Contribution Rate Projections - With EE Cost Sharing • • • ,, $fr �larga - 501h Percentile b ' February 28, 2017 156 of 183 49 IRREVOCABLE SUPPLEMENTAL (§115) PENSION TRUST Inlbal 6/30/16 Fund 5alancc 11$000J Stabil,tatlon tuns! - Rate of Return SAS Target Rate 0.0% End of Year Contribution (5000) Additional Contnbubon • S oil par Budget - Ca1PERS Rate Pay Mudge t-CaMPERSS) Ton Frorn) Trust 14.000 12.000 10.000 8.000 6.000 4.000 2.000 0 (2.000) (4.000) Safety Plan Rate Stabilization Fund Balance 1r./17 17(16 1R/19 cr, 19/20 7a 23 21/72 22/23 23/24 SS 26/26 0-0% 2.5% 2.5% 2.55 2.55 25% 25% 7.9% 2.5% 2.9% 0.0% 0.0% 0.09% Qox 0.0% 00% 0 0% 0.0% 0.0% 0.0% ✓ u N N N N N N N N Supplemental Trust Balance Ar4 1165 � A�0 15)41 70% 65% (.0% 55% 50% 45% 3 5% i0% 25% 20% Ca • 75th Pc►canttk ti 0".s b�vs.- 6�gh5 Ilmot5Oth Yctccntdo 0 25th Pcrcenitlo ER Contribution Rate Projections -With EE Cost Sharing 0;1- -i,u Srlth Perco▪ nbk L�. February 28, 2017 157 of 183 50 RT E L SSOCIATES. LI_C Executive Summary Ca1PERS Actuarial Issues June 30, 2014 Valuation May 2017 158 of 183 INDEX Highlights 1 Ca1PERS Investment Returns 2 Ca1PERS Recent Changes 3 Miscellaneous Plan 5 Safety Plan 9 Supplemental Pension Trust 13 OPEB Plan Issues 16 PEPRA Summary 17 Definitions 21 O:\Clients\City of National City \Projects\Ca1PERS16-30-14\BANationalCi 17-05-09 CalPERS Executive Summary 14.docx May 2017 159 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION HIGHLIGHTS The City of National City retained Bartel Associates to provide Ca1PERS-related actuarial consulting services. This Executive Summary analyzes Ca1PERS Miscellaneous and Safety pension plans to assist the City in evaluating the current funding situation: • On April 17, 2013, Ca1PERS Board adopted a new contribution policy resulting in higher employer rates with first impact in fiscal year 2015/16 and full impact in fiscal year 2019/20. • On February 19, 2014, Ca1PERS Board adopted new actuarial assumptions resulting in higher employer rates with first impact in fiscal year 2016/17 and full impact in fiscal year 2020/21. • On November 18, 2015, Ca1PERS Board adopted a funding risk mitigation policy. In years with good investment return, Ca1PERS will shift some assets to less risky investment with a lower expected return, thus requiring a lower discount rate. This will help pay down Ca1PERS' unfunded liability and reduce funding risk and volatility over time. Because of the reduction in discount rate (see the next bullet), on February 14, 2017 Ca1PERS Board suspended the implementation of this policy until 2020/2021 and revised the threshold investment return in order to trigger a discount rate reduction from 4% to 2%. • On December 21, 2016, Ca1PERS Board approved lowering the discount rate assumption from 7.50% to 7.00% over the next three years. The lowered discount rate of 7.375% will be used in the June 30, 2016 valuation, resulting in higher employer contribution rates for the 2018/19 fiscal year. As directed by the City, this report does not include effects of a reduced discount rate. • The City's Miscellaneous plan had a June 30, 2014 Unfunded Actuarial Liability (UAL) of $23.3 million and a 79% ratio of assets to liabilities (funded ratio). • The City's Safety plan had a June 30, 2014 UAL of $47.5 million and a 71% funded ratio. Our study recommends the City establish supplemental pension trusts and/or OPEB trusts to mitigate the impact of the expected significant increases in Ca1PERS required contribution rates, and to address the City's obligation for postretirement healthcare benefits ("OPEB") R May 2017 160 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION CALPERS INVESTMENT RETURNS Historical The following graph shows Ca1PERS market value investment returns over the past several years: 30.00% 22.50% -15.00% -22.50% -30.0094 MVA r.iffi.--1\ IV /11\t"'"• 1994 214 001 = 20% 63V L3.3A620.L 9 V 2i .0d0 -D 3 � L6_6 3.23 LLLBB% B45 ��ir5 L1 3n L33 L.7% 0_l% L3.24 442 * 06O The 2015 market value return was 2.4% and the 2016 market value return was 0.6%, based on Ca1PERS June 30, 2015 and 2016 financial statements respectively. Ca1PERS 10-year average annual return (July 1, 2006 through June 30, 2016) was 5.0%, while their 20-year average annual return (July 1, 1996 through June 30, 2016) was 7.0%. The above graph's MVA line is the investment return Ca1PERS assets actually earned during The fiscal years shown. Before 2013, the City contribution rates were determined based on the Actuarial Value of Assets (AVA). As of April 17, 2013, the new Ca1PERS direct rate smoothing contribution policy bases contributions on the actual value of assets (Market Value of Assets or MVA) and eliminates AVA. t j`11 May 2017 161 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION CALPERS RECENT CHANGES New Contribution Policy (Adopted April 17, 2013) Ca1PERS Board adopted the new direct rate smoothing contribution policy to: • Mitigate volatility generated by the asset corridor (under the old smoothing policy) when extreme events happen • Improve progress toward increased funded status • Enhance transparency over the current method • Recognize GASB 68 encourages more rapid funding by requiring a lower discount rate when funding progress is too slow. The new contribution policy: • Smoothes employer contribution rates directly, rather than smoothing asset values and hoping that will produce smooth contribution rates • Uses MVA to determine the unfunded liability and set contribution rates, rather than using a smoother (actuarial) asset value • Sets fixed amortization periods for future gains and losses — 5-year ramp up plus 20 years full payment plus 5-year ramp down (including the difference between MVA and AVA at June 30, 2013) • Sets fixed amortization periods for future assumption changes — 5-year ramp up plus 10 years full payment plus 5-year ramp down • Converts all existing contribution rate amortization bases that use rolling amortization periods to fixed periods. The new contribution policy will have the following impact: • Year-to-year rate changes will be somewhat higher in most years, but lower in years with extreme market events • Funded status will improve faster — all gains/losses will be fully amortized and paid for 30 years after they occur • Employer rates will go up, beginning in 2015/16. New Actuarial Assumptions (Adopted February 19, 2014) Ca1PERS Board adopted the new assumptions based on their asset liability management study and new experience study. • No change to the discount rate assumption of 7.5% • The most significant change for demographic assumptions is anticipated future mortality improvement; for example, a person age 70 today having a shorter life expectancy than someone age 70 in 30 years. The new actuarial assumptions will have the following impact: • Since retirees will be projected to live longer and collect their pensions longer, employer contribution rates will go up • The new assumptions will be used to set 2016/17 rates, with the resulting liability increase calculated in the 2014 valuation and amortized over 20 years (5-year ramp up and ramp down). R May 2017 162 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION CALPERS RECENT CHANGES New Risk Mitigation Policy (Adopted November 18, 2015) Ca1PERS Board adopted the new risk mitigation policy to: • Reduce expected volatility of investment returns to 8% in 21 years • Improve progress toward increased funded status • Minimize increases above projected employer contribution rates. The new risk mitigation policy: • Lowers the discount rate by 0.05% - 0.25% in years when investment returns exceed the discount rate by 4% or more • Uses investment gains to pay for future cost increases. The new risk mitigation policy will have the following impact: • The 4% threshold would offset increases to employer rates that would otherwise increase when the discount rate is lowered • Funded status will improve faster — investment gains will be used to help pay down Ca1PERS' unfunded liability • Employer rates will not be lowered in years of good investment returns. Because of the reduction in discount rate (see the next paragraph), on February 14, 2017 Ca1PERS Board suspended the implementation of the risk mitigation policy until 2020/2021 and revised the threshold investment return in order to trigger a discount rate reduction from 4% to 2%. New Discount Rate Assumption (Adopted December 21, 2016) Ca1PERS Board approved lowering the discount rate assumption based on the mid cycle review of their asset liability management study and changing market conditions to: • Strengthen the long-term sustainability of the fund • Increase the likelihood of Ca1PERS investments earning the rate of return • Reduce negative cash flows caused by more retirees • Reduce the probability of funded ratios falling below undesirable levels • Reduce the risk of employer rate increases due to the volatility of investment markets. The new discount rate assumption will have the following impact: • The lowered discount rate of 7.375% will be used in the June 30, 2016 valuation, 7.25% in the June 30, 2017 valuation, and 7.00% in the June 30, 2018 valuation and onward • Employer rates will increase, beginning in 2018/19 fiscal year • Risk mitigation suspended until the June 30, 2018 valuation. Please note this report did not take into account the impact of lowering discount rates from June 30, 2016 through June 30, 2018 valuations. May 2017 163 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION MISCELLANEOUS PLAN Projected contributions in the next sections incorporate the new contribution policy and actuarial assumptions but not the discount rate reductions adopted by Ca1PERS Board on December 21, 2016. The City applies the 3% @ 60 benefit formula to Miscellaneous Tier 1 employees; those hired after March 22, 2011 receive the Tier 2, 2% @ 60 benefit formula. Beginning January 1, 2013, the City applies the 2% @ 62 PEPRA formula to all new members; Classic Tier 2 members receive the 2% @ 60 formula. Funded Status The following two graphs show the City's Miscellaneous plan funded status - first as a percent of MVA, then comparing Actuarial Accrued Liability (AAL) to MVA (June 30, 2015 and June 30, 2016 asset values are estimated). Having assets equal to AAL should be viewed as a target; while it's an appropriate measuring stick, assets move sometimes above and sometimes below this amount. The funded ratio is subject to annual fluctuations based on numerous factors including asset and actuarial (non -asset) gains and losses. This becomes a concern only if the plan is consistently underfunded or runs the risk of not being able to pay benefits. 160% 140% 120% 100% 80% 60% 40% 20% 0% 1995 1996 1997 h Funded Ratio- MVA 91% 105%I113%1129%l 142% 152% May 2017 525511115592551 79551 82551 85551 92%1103%I 91551 63551 67551 76551 71% 75% 164 of 183 79%1 75%I 71% CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION MISCELLANEOUS PLAN The funded ratio on an MVA basis best represents how well funded the plan is. The following graph shows the plan's historical AAL and MVA (in millions). 120 100 - 80 -' 60 40 20 ■ Actuarial Liability ■ Market Asset Value 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 20092010 2011 201212013 2014 2015 22 22 23 24 26 27 29 36 39 47 51 55 59 71 76 83 86 52 58 92 94 20 23 26 31 37 41 44 40 36 37 42 47 54 73 69 70 67 99 108 74 85 113 85 2016 118 83 May 2017 165 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION MISCELLANEOUS PLAN Contribution Rates The next graph shows historical contribution rates for the City's Miscellaneous plan over the past several years. You can see the Normal Cost rate, for benefits accruing during the year, has been relatively stable for the past decade, while the total contribution rate, reflecting payments on the UAL, has increased dramatically. 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 96/97 97/98 98/99 94100 oNl 012 0 3 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13114 14/15 15/16 16/17 --a- ER Normal Cost 8.0% 8.9% 9.4% 7.5% 7.3% 7.4% 7.7% 11.3% 11.2% 11.4% 11.5% 11.3% 1 1.0% 11.7% 11.9% 11.3% 11.1% 1 1.8% 10.9% 11.1% 11.4% t Total ER Cont Rate 10.6% 8.9% 6.8% 0.0% 0.0% 0.0% 0.0% 4.8% 11.9% 19.4% 17.0% 16.6% 16.4% 16.4% 16.7% 18.0% 18.3% 21.2% 21.5% 23.1% 25.8% Projected Contribution Rates Ca1PERS actual investment return will significantly affect City contribution rates. The following graphs show the City's projected contribution rates, assuming future (beyond June 30, 2016) investment returns, will average 0.6%, 7.5%, and 15.3% for the 25t , 50th and 75th confidence levels' respectively, with Ca1PERS' current investment allocation, and 1.3%, 6.5%, and 11.9% (25t'', 50th, and 75th percentiles, respectively) when the risk mitigation strategy is complete. Projections are based on these assumptions: • 50% of 2013 new hires will be classic members (laterals). • 50% of 2013 new hires will be new members with PEPRA benefits. • Classic members will decrease from 50% to 0% of new hires over 20 years. t Reflects the likelihood actual investment return will exceed confidence level. May 2017 166 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION MISCELLANEOUS PLAN The graphs below show contribution rate projections and the Plan's projected funded status assuming no future gains or losses, and do not reflect the recent decrease in Ca1PERS discount rate to 7.0%. 50% 45% 40% 35% 30% 25% 20% 15% 10% 5% 0% Projected Contribution Rates with Risk Mitigation Ak•�q(° A56 i° A5ti f 3y6°(° i,_ 10.- T ,jh �°fo 564°'° a b ,51,: � 'A. 39' - g3�'(° 1 11° 1 A°(B y�31° gA`4°i° 51a1° - 04O ti� Sq(° �' 3L 1'' 35el* Pl^ 3ti• •NZ� (° rl .b°(° (° ,h, „6�1 1 1 �11,4 1 75thPercentile 1 41> 'y1 50thPercentile 1 1 25th Percentile ,q ti" r 1 175% 150% 125% Funded Status With Risk Mitigation el• oq' <ti %.4, g11�'"�I�ti6S4- I��G7 yA �l 9' 19 - L, _rl I h I% °h a e. 100% 1° �I°q° q1• as yl•,� I° aph e.,l°� I 11a h b�gq`I°eq¢I°qsyhq qti i a' ° a!h y,p� ',�, 69�hl°qy'h°� eeq e' ® ■ r ■ ■ 75 /o qs�� ^g5lo^o�.l.^e�h ry�� ��I°�5°I °b °l° °I° q� S 0l°6�01°ci, °10 10,1°^,�I°°'yh^ry^h1,,944,1I°^b11'.45+ 411.^q�I'%\ R�tiy 50% 65 b'Sbl'bti5h 6'4aMy �hbll°`'Y.b,�• q°I°ba1 bp,b bS bb bb 25% 0% b\��, ,,,$) 45 b\��,ti6 O�b�„ O,b\,O,b,e�>,$'p .) 611.,$),, beQ,��O,b,������,b�,e'z,3'�,b\�Q,b a,'\ es Pc)��,\��,6\�Ceen)) != 75th Percentile II.50th Percentile • 25th Percentile (:i:) May 2017 167 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION POLICE AND FIRE SAFETY PLAN The City applies the 3% @ 50 benefit formula to Police and Fire Safety Tier 1 employees. Police employees hired after March 8, 2010 and Fire employees hired after March 22, 2012 receive the Tier 2, 3% @ 55 benefit formula. Beginning January 1, 2013, the City applies the 2.7% @ 57 PEPRA formula to all new members; Classic Tier 2 members receive the 3% @ 55 formula. Funded Status The following two graphs show the City's Police and Fire Safety plan funded status — first as a percent of MVA, then comparing AAL to MVA (June 30, 2015 and June 30, 2016 asset values are estimated). Having assets equal to AAL should be viewed as a target; while it's an appropriate measuring stick, assets move sometimes above and sometimes below this amount. The funded ratio is subject to annual fluctuations based on numerous factors including asset and actuarial (non -asset) gains and losses. This becomes a concern only if the plan is consistently underfunded or runs the risk of not being able to pay benefits. 140% 120% 100% 80% 60% 40% 20% 0% I ■ Funded Ratio - MVA 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 103% 109% 91% 119% 126% 130% 127% 103% 87% 77% 81% 86% 88% 97% 83% 57% 61% 68°/ 63% 67% 71% 68% May 2017 168 of 183 2016 64% CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — TUNE 30, 2014 VALUATION POLICE AND FIRE SAFETY PLAN The funded ratio on an MVA basis best represents how well funded the plan is. The following graph shows the plan's historical AAL and MVA (in millions). 1180 1160 1140 120 100 80 60 4:0 1,1 IIIIIIIIIIIIIIIIIIII i 14tt 1995 1996 144 i 11498 1999 9.000 9001 I '2007 . 2003 2004 2005 12006 9.00'/ 2008 2009 _ '9010 12011. 90121 7012 19014 121115 19016 . I■Mtutuiul].iability 34 46 12 4'! 50 SS ( 62 6'f '!'! .Markxt/,.'o tValur, 33 3'/ I 42 50 59 65 70 I 64 58 59 May 2017 3 88 95 6'7 76 84 169 of 183 107 113 127. 199 140 146 151 164 171 179 94 70 79 95 99, 101 116 11'/ 15 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION POLICE AND FIRE SAFETY PLAN Contribution Rates The next graph shows historical contribution rates for the City's Police and Fire Safety plan over the past several years. You can see the Normal Cost rate, for benefits accruing during the year, has increased slightly over the past decade while the total contribution rate, reflecting payments on the UAL, has increased dramatically. 50.o% 45.0% 40.0% 35.0% 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% rt 96/97 97/98 98/99 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/1 l 11/12 12/13 13/14 14/15 15/16 16/17 -A- ERNormal Cost 13.7% 13.7% 4.2% 11.8% 13.5% 14.0% 14.19 15.6% 15.8% 17.7% 17.7% 18.1% 18.4% 18.2% 18.1% 20.0% 19.6% 20.3% 20.2% 19.9% 20.2% f Total ER Cont Rate 12.5% 11.6% 11.7% 5.8% 3.9% 2.8% 3.4% 10.1% 22.8% 33.2% 26.9% 26.9% 28.8% 28.4% 29.4% 34.1% 33.1 % 38.0% 40.6% 43.0% 45.1% Projected Contribution Rates Ca1PERS actual investment return will significantly affect City contribution rates. The following graphs show the City's projected contribution rates, assuming future (beyond June 30, 2016) investment returns, will average 0.6%, 7.5%, and 15.3% for the 25t , 50th and 75th confidence levels2 respectively, with Ca1PERS' current investment allocation, and 1.3%, 6.5%, and 11.9% (25th, 50th, and 75th percentiles, respectively) when the risk mitigation strategy is complete. Projections are based on these assumptions: • 50% of 2013 new hires will be classic members (laterals). • 50% of 2013 new hires will be new members with PEPRA benefits. • Classic members will decrease from 50% to 0% of new hires over 10 years. 2 Reflects the likelihood actual investment return will exceed confidence level. May 2017 170 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION POLICE AND FIRE SAFETY PLAN The graphs below show contribution rate projections and the Plan's projected funded status assuming no future gains or losses, and do not reflect the recent decrease in Ca1PERS discount rate to 7.0%. 80% 70% 60% 50% 40% 30% 20% 10% Projected Contribution Rates with Risk Mitigation s$" (h�°b 6`l:1* 6A6°l0 ° s6 Qo�O on.i° 5y e' bO a°(.. ` ^$'-1 SAS°i0 ° (5 &9�l° 4tig°l° y!°�II 490° q, 5�fi° 593°1O 0 S°l+ At9 !el'S1 1° 52 5* l°i° 93' } 75th Percentile 50th Percentile 125thPetcentt'le 175% 150% 125% 100% 75% 50% 25% oe'a''h4\4°Z.1^(.144.5e0\ti~ Funded Status With Risk Mitigation l Svd�tio o� h% ♦♦ ♦♦ ,. `7. a' °�° I d° gy1•q. ,\Ah A �i•°,•,°' .l.y Y q° 9 1 4' M ,�1. �'> 1P ktP'Ahbb)l y�'a°I by�pbb^l•be>•69 b°y1O �e J Rp 1 N y° °p 9.. `°e 5,115A.1•ybp ,,1,1. b�,� b.,. ,,, 1°y0"bb — p yl" Sr�33—e°— I•b�l° °01.5. A'''. ^y�i°^y. �4 �dl° 4 ° b b� ?� ,,,,Pr y�' 9� y� ' y,' y�' � CP. 4C)4/'t.V/''4LI°CP'&'''41°)4') 0\'~0\'0ry ''''t. 0\c'0°06\4')q)Z$10\p00\b'%0\t3'0\t''O\DP` 75thPercentile ,. 50thPercentile 25th Percentile (:i:) May 2017 171 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION SUPPLEMENTAL PENSION TRUST The City has many options available to facilitate reducing the Ca1PERS unfunded liability and/or to mitigate expected volatility of future Ca1PERS contribution rates. Most of the options have at least one drawback. We recommend the City establish a Supplemental Pension Trust, qualified under Section 115 of the Internal Revenue Code. The Trust has the following characteristics: • Funds deposited into the trust are irrevocable • Trust funds can be used only to pay Ca1PERS directly or to reimburse the City for Ca1PERS contributions • Assets are not restricted in the same way as the City's funds. Prudent investments could be expected to earn 5% to 6% or more in the long run. • Funds can be deposited into the trust at the City's option; contributions are not required or mandated in any year • A separate Trust for each Ca1PERS plan (Miscellaneous and Safety) will likely be necessary. • We do not believe trust assets will be able to offset the net pension liability in the City's financial statements. However, the funds will be a City asset and can be disclosed in the financial statement notes. We have modeled a Supplemental Pension Trust for each plan. Under the scenarios modeled, the City would budget a contribution rate 2.5% of payroll higher than the projected Ca1PERS contribution rate. Each year, the City would then pay the total budgeted amount, with any excess over the actual amount billed by Ca1PERS being deposited to the supplemental trust, and any shortfall (if the required Ca1PERS contribution is higher than the budgeted amount) being paid from the trust. R May 2017 172 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION SUPPLEMENTAL PENSION TRUST The model below for the Miscellaneous plan assumes an initial contribution of $333,000 in the first year, and a budgeted contribution (the orange line below) 2.5% of payroll higher than the projected Ca1PERS contribution rate (the green line below). The top chart shows the projected balance in the supplemental trust, assuming assets earn 5% per year. The 25th and 75th percentile markers indicate the potential variation in fund balance caused by Ca1PERS required contributions being higher or lower than the estimated amounts. Since the supplemental trust balance is expected to remain positive at the 50th percentile, this indicates that the City has a high likelihood of using the trust to keep total contributions at the budgeted level and in addition, to set aside funds that reduce the City's total pension liability. Initia 16/30/16 Fund Balance ($000) Stabilisation Fund - Rate of Return Target Rate End of Year Contribution ($000) Additional Contribution - % of pay Budget- CaIPERS Rate Pay (Budget-CaIPERS) To/(From) Trust 12,000 10,000 8,000 6,000 4,000 2,000 (2,000) 5.0% 0.0% 16/17 Miscellaneous Plan Rate Stabilization Fund Balance 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 333 0.0% 0.0% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.596 25.8% 27.5% 32.9% 35.69t 37.4% 39.3% 40.6% 41.3% 41.9% 40.2% 40.5% N N N N N N N N N N N Supplemental Trust Balance _na . Sag "' • _ 9 632. y�y °1�] L \fib \�'� `1� \4A \tio `;y. °13 1), �yh �b \tit O 3' \�O O `„O O b O 00 a O �0 b b b b b b b b b b b • 75thPercentlle . 50thPercentile ❑ 25thPerceatile ER Contribution Rate Projections 45% �ofa olo 40% o'0 le N 3g• 3$$00 39� bel. 35% 0 5 0 0 3A9 3. 30°to ell 25% 20% ..Target ,,50th Percentile May 2017 173 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION SUPPLEMENTAL PENSION TRUST The model below for the Safety plan assumes an initial contribution of $667,000 in the first year, and a budgeted contribution (the orange line below) 2.5% of payroll higher than the projected Ca1PERS contribution rate (the green line below). The top chart shows the projected balance in the supplemental trust, assuming assets earn 5% per year. The 25th and 75th percentile markers indicate the potential variation in fund balance caused by Ca1PERS required contributions being higher or lower than the estimated amounts. Since the supplemental trust balance is expected to remain positive at the 50th percentile, this indicates that the City has a high likelihood of using the trust to keep total contributions at the budgeted level and in addition, to set aside funds that reduce the City's total pension liability. Initial 6/30/16 Fund Balance ($000) Stabilisation Fund - Rate of Return Target Rate End of Year Contribution ($000) Additional Contribution - % of pay Budget - CaIPERS Rate 0.0% 0.0% 0.0% 0.0% Pay(Budget-CaIPERS) To/(From) Trust N N N N 5.0% 0.0% 16/17 Safety Plan Rate Stabilization Fund Balance 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 667 0.0% 0.0% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 2.5% 14,000 12,000 10,000 8,000 6,000 4,000 2,000 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% N N N N N N Supplemental Trust Balance oho cp> 4-13.3 • 75thPexcentile r50thPerceotile ❑ 25thPercentile ER Contribution Rate Projections 65% 0 ofo 60% 55 0 2 50/. 50% $oje A9 6ao 45% A5 Loco 40% i 1 ,Target 50th Percentile May 2017 174 of 183 CITY OF NATIONAL CITY OPEB PLAN ISSUES The actuarial firm Nyhart performed the June 30, 2014 actuarial valuation of the City's OPEB benefits. Bartel Associates has estimated the current impact of this program, based on that valuation and assuming medical premiums are separately rated (unblended) for active employees and pre -Medicare retirees. Bartel Associates recommends that employers prefund their OPEB liability. There are several reasons for this: • Demonstration to stakeholders that the City recognizes the obligation and is addressing it • Impact: the OPEB plan's funded status can be improved more significantly with less money • Taxpayer equity: those who benefit from employee's services fund the employee's pay and benefits • Financial effects: • Some benefits will be paid by investment earnings rather than employer contributions • This expectation is reflected in the use of a discount rate equal to the fund's expected investment earnings. • Assuming the City selects an investment strategy which is expected to produce higher returns in the long run than the City's investments, the discount rate would be higher. • A higher discount rate lowers the present value of the liabilities. For example, the liability using a 7% discount rate (funded) is about 30% lower than using a 4% (unfunded) rate. The following chart illustrates the OPEB Plan's estimated June 30, 2016 funded status and recommended contributions, assuming it is prefunded in a trust assumed to earn 7% per year with an initial payment of $500,000. The estimated pay-as-you-go cost ($178,000) is the benefit payments we project to be due in 16/17 and is the amount the City would pay under its current non-prefunding strategy. The recommended contribution shown below ($502,000) is the total contribution that would be recorded by the City as paid to the trust. If the City continues to pay benefits to retirees directly, rather than from the trust, the trust contribution should be reduced by benefit payments to the net amount of $324,000 ($502,000 - $178,000). (Amounts in 000's) • • • Estimated 6/30/16 actuarial accrued liability @ 7% discount rate Assets Estimated unfunded AAL $ 3,157 500 2,657 • 2016/17 Recommended Contribution • Normal cost $ 124 • UAAL amortization 378 • Total ARC 502 • Projected payroll $ 20,727 • 2016/17 Recommended contribution (% of payroll) 2.4% • 2016/17 Estimated pay-as-you-go cost $ 178 R May 2017 175 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION PEPRA SUMMARY The California Legislature passed and the Governor signed AB 340 in 2012 — commonly called the California Public Employees' Pension Reform Act of 2013. Highlights of PEPRA follow: • New Members — Generally, employees hired after January 1, 2013 who did not previously participate in a reciprocal retirement system. • Pension Formulas for New Members • Miscellaneous — 2.5% @ 67; earliest service retirement age 52 • Safety — 2% @ 57, 2.5% @ 57 and 2.7% @ 57; earliest service retirement age 50. • Plan Compensation Limit for New Members • $113,700 (100% of 2013 Social Security Wage Base, $118,775 for 2017) • $136,440 (120% for members not in Social Security for 2013, $142,530 for 2017) • Increasing annually with CPI • Employers can provide a defined contribution plan for pay above the limit. • Final Compensation for New Members • Highest average plan compensation over 36 consecutive months • Plan compensation is the normal monthly rate of pay or base pay. • Benefit Enhancements • Benefit enhancements after January 1, 2013 apply only to future service • No limits on COLAs. • Safety Industrial Disability • Increase in benefit for those under 50 with long service • Trial period ending January 1, 2018. • Supplemental Defined Benefit Pension Plans • Employer cannot adopt a supplemental defined benefit pension plan after January 1, 2013 • New employees cannot participate in existing plan. • Pension Holidays • Total employer and employee contributions cannot be less than the normal cost. • Air Time Service Purchase • Eliminated for all members January 1, 2013. • Other Postemployment Employee Benefits • An employer cannot provide better vesting schedule to unrepresented employees than to represented employees • Law is unclear whether it applies: o Only to vesting schedule or also to the amount of benefit provided o To new members, existing members, and/or current retirees. R May 2017 176 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION PEPRA SUMMARY • Cost Sharing • Target of 50% of total normal cost sharing for all employees • New members must pay greatest of 50% of total normal cost, amount paid by similar current members or bargained amount if higher • Employers cannot pay any part of new member required employee contributions • Employer may impose Classic employees pay 50% of total normal cost (limited to 8% Miscellaneous, 12% Safety) if not agreed through collective bargaining by January 1, 2018. • Miscellaneous Plan Total Normal Cost: • Employer Normal Cost • Member Normal Cost • Total Normal Cost • 50% Target • Safety Plan Total Normal Cost: • Employer Normal Cost • Member Normal Costs • Total Normal Cost • 50% Target R May 2017 Current Members New Members Tier 1 Tier 2 PEPRA FAE 1 FAE 1 FAE 3 11.8% 7.0% 5.91% 8.0% 7.0% 6.75% 19.8% 14.0% 12.66% 9.4% 7.0% 6.33% Current Members New Members Tier 1 Tier 2 PEPRA FAE 1 FAE 1 FAE 3 20.7% 18.4% 12.08% 9.0% 9.0% 12.25% 29.7% 27.4% 24.33% 14.85% 13.7% 12.17% 177 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION PEPRA SUMMARY Benefit Factor Comparison 1.5°fu[{A,65 X 2%060 d 2%055 A 2.5%055 6 2.7%055 4.3°f 60 =PEPRA2.5%067 3.0% -0- 0 0 4 0 0 Ca a 6 A AL 6 A 0 2.5% =4 0 0 0 0 0 0 0 0 0 0 0 ❑ ❑ ❑ a :3 2.0° 0 1.0% 0.5% Age 1.5%@65 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 Retirement Age PEPRA 2%@60 2%@55 2.5%@55 2.7%@55 3%@60 2%@62 50 0.500% 1.092% 1.426% 2.000% 2.000% 2.000% n/a 51 0.567 1.156 1.522 2.100 2.140 2.100 n/a 52 0.633 1.224 1.628 2.200 2.280 2.200 1.000% 53 0.700 1.296 1.742 2.300 2.420 2.300 1.100 54 0.767 1.376 1.866 2.400 2.560 2.400 1.200 55 0.833 1.460 2.000 2.500 2.700 2.500 1.300 56 0.900 1.552 2.052 2.500 2.700 2.600 1.400 57 0.967 1.650 2.104 2.500 2.700 2.700 1.500 58 1.033 1.758 2.156 2.500 2.700 2.800 1.600 59 1.100 1.874 2.210 2.500 2.700 2.900 1.700 60 1.167 2.000 2.262 2.500 2.700 3.000 1.800 61 1.233 2.134 2.314 2.500 2.700 3.000 1.900 62 1.300 2.272 2.366 2.500 2.700 3.000 2.000 63 1.367 2.418 2.418 2.500 2.700 3.000 2.100 64 1.433 2.418 2.418 2.500 2.700 3.000 2.200 65 1.500 2.418 2.418 2.500 2.700 3.000 2.300 66 1.500 2.418 2.418 2.500 2.700 3.000 2.400 67 1.500 2.418 2.418 2.500 2.700 3.000 2.500 Member Contribution Rate 2% 7% 7% 8% 8% 8% CzTh. May 2017 178 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION PEPRA SUMMARY 3.0U 2.5% 1.5% 1.0% Benefit Factor Comparison L2% @55 2%6@50 O 3%t(U55 0 3%@,,'50 PEPRA257 *PEPRA2.5%@57'= PEPRA2.7%(57 O 0 0 0 A o IF 9 50 51 52 53 54 55 56 57 58 59 60 Retirement Age PEPRA PEPRA PEPRA Age 2%@55 2%@50 3%@55 3%@50 2%@57 2.5%@57 2.7%@57 50 1.426% 2.00% 2.40% 3.00% 1.43% 2.00% 2.00% 51 1.522 2.14 2.52 3.00 1.51 2.07 2.10 52 1.628 2.28 2.64 3.00 1.59 2.14 2.20 53 1.742 2.42 2.76 3.00 1.67 2.21 2.30 54 1.866 2.56 2.88 3.00 1.75 2.29 2.40 55 2.000 2.70 3.00 3.00 1.84 2.36 2.50 56 2.000 2.70 3.00 3.00 1.92 2.43 2.60 57 2.000 2.70 3.00 3.00 2.00 2.50 2.70 58 2.000 2.70 3.00 3.00 2.00 2.50 2.70 59 2.000 2.70 3.00 3.00 2.00 2.50 2.70 60 2.000 2.70 3.00 3.00 2.00 2.50 2.70 Member Contribution Rate 7% 9% 9% 9% ^9.5% (i:i:) May 2017 179 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES — JUNE 30, 2014 VALUATION DEFINITIONS Actuarial Accrued Liability (AAL): This represents the portion of the PVB that participants have earned (on an actuarial, not actual, basis) through the valuation date. Actuarial Value of Assets (AVA): Smoothed MVA usually used to determine contribution rates (smoothing mitigates investment return volatility from one year to the next). Contribution Rate: Ca1PERS does not require a city to make up any shortfall (unfunded liability) immediately, nor do they allow an immediate credit for any excess assets. Instead, the difference is amortized over time. A city's contribution rate is the Current Employer Normal Cost, plus the amortized unfunded liability or less the amortized excess assets. In other words, it's the value of employer benefits earned during the year plus something to move the plan toward being on track for funding. There is a 2-year delay from the valuation date to contribution effective date. For example, the June 30, 2014 valuation generates a city's fiscal year 2016/17 contribution. Ca1PERS instituted this delay a few years ago to ensure public agencies would have contribution rates as they begin their budgeting process for each fiscal year. Current Employer Normal Cost: The total normal cost represents the portion of the PVB expected to be earned (on an actuarial, not actual, basis) in the coming year. Current Employer Normal Cost represents the employer's portion of total normal cost — that is, the total normal cost offset by employee contributions. Present Value of Benefits Future Normal Costs Actuarial Accrued Liability Current Normal Cost The above graph shows PVB as the sum of AAL, Current Employer Normal Cost, and future normal costs. Once these amounts are calculated, the actuary compares actuarial assets to the AAL. When assets equal liabilities, a plan is considered on track for funding. When assets are greater than liabilities, the plan has excess assets; when assets are less than liabilities, the plan has an unfunded liability. Market Value of Assets (MVA): The actual value of plan assets based on their price if sold. May 2017 180 of 183 CITY OF NATIONAL CITY CALPERS ACTUARIAL ISSUES - JUNE 30, 2014 VALUATION DEFINITIONS Present Value of Benefits (PVB): When Ca1PERS (or any actuary) prepares a pension valuation, they first gather participant data (active employees, former employees not in payment status, participants and beneficiaries in payment status) at the valuation date (for example June 30, 2014). Using this data and actuarial assumptions, they project benefit payments. (The assumptions predict, among other things, when people will retire, terminate, die or become disabled, as well as what salary increases, inflation and investment return might be.) Those future benefit payments are discounted, using expected investment return, back to the valuation date. This discounted present value is the plan's PVB. It represents the amount the plan needs as of the valuation date to pay all future benefits — if all assumptions are met and no future contributions (employee or employer) are made. Unfunded Actuarial Liability (UAL): The difference between the AAL and the MVA. This difference is the portion of the AAL that has not yet been funded. R May 2017 181 of 183 CC/CDC-HA Agenda 5/16/2017 — Page 182 The following page(s) contain the backup material for Agenda Item: Update on Downtown Specific Plan, Parking Management Plan, and Request for Proposals (RFP). (City Manager) 182 of 183 Item # 05/16/17 UPDATE ON DOWNTOWN SPECIFIC PLAN, PARKING MANAGEMENT PLAN, AND REQUEST FOR PROPOSALS (RFP) City Manager 183 of 183