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Draft Agenda Packet - 08-15-17 CC HA
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA -� NATIONAL CJTy INCORPORATED RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, AUGUST 15, 2017 — 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS 1. Introduction of new employee - Pamela Sosa, Parking Regulations Officer. (Neighborhood Services) 2. Recognizing Police Corporal Steve Villariasa for his 20 years of service with the City of National City. 3. Recognizing Parks Equipment Operator Juan Piche for his 20 years of service with the City of National City. 4. Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the City of National City's comprehensive annual financial report and the Award for Outstanding Achievement in Popular Annual Financial Reporting for the City of National City's popular annual financial report from the Government Finance Officers Association for the fiscal year ended June 30, 2016. (Finance) PRESENTATIONS 5. "Elevate My Business" Economic Development Program Hosted by the National City Chamber of Commerce and Lift Development. (Kim Folsom, Serial Entrepreneur, Professor, National University) 6. Farewell to 2016-2017 Miss National City Court and Introduction of 2017- 2018 Miss National City Court. (Community Services) 7 Recognition of Outgoing Student Council Representative, Jose Estrada and Introduction of Incoming Student Council Representative, Erika Gastelum. (City Clerk) INTERVIEWS / APPOINTMENTS 3 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 4 8. Interviews and Appointments: Veterans and Military Families Advisory Committee. (City Clerk) CONSENT CALENDAR 9. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 10. Resolution of the City Council of the City of National City authorizing, 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds of $10,000 and $2,460 in services provided by the San Diego Unified Port District; 2) the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget for special events at the National City Aquatic Center and Pepper Park, with no matching funds required; 3) and the City Manager to execute an agreement between the City of National City and the San Diego Unified Port District to receive FY18 Tidelands Activation Grant funds. (Community Services) 11. Resolution of the City Council of the City of National City rescinding Resolution Number 2017-68 approved by City Council on May 2, 2017 for the KaBOOM! grant. (Community Services) 12. Resolution of the City Council of the City of National City authorizing 1) the acceptance of the KaBOOM! grant to build a new playground at Las Palmas Park; 2) use of the General Fund Las Palmas Park Improvements balance to provide matching funds of $8,500 as required by KaBOOM!; 3) use of the General Fund Materials and Supplies balance to provide funds of $3,500 for food, water, music, and tools; 4) the City Manager to execute the KaBOOM! Community Partner Playground Agreement; 5) the City Manager to execute necessary addendums to the Community Partner Playground Agreement. (Community Services) 13. Resolution of the City Council of the City of National City authorizing the Mayor to sign an Encroachment Permit and Agreement with Dajani Hospitality, for the installation of an Americans with Disabilities Act (ADA) compliant pedestrian access ramp in the public right-of-way on Civil Center Drive for entry into the commercial building located at 1302 National City Blvd. (Engineering/Public Works) 14. Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Association (NJPA) Contract #032515-CNH to award the purchase of one (1) Case backhoe to 4 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 5 Sonsray Machinery, an authorized Case dealer, in an amount not to exceed $128,991.57. (Engineering/Public Works) 15. Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Intergovernmental Purchasing Alliance (NIPA) Contract #120535 to award the purchase of one (1) Toro Groundmaster 4000-D mower to Turf Star, an authorized Toro dealer, in an amount not to exceed $68,728.17. (Engineering/Public Works) 16. Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Association (NJPA) Contract #022014-SCA to award the purchase of one (1) 866 RODDER Series II to Plumbers Depot, Inc., an authorized distributor for Sewer Equipment Co. of America, in an amount not to exceed $73,530.12. (Engineering/Public Works) 17. Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F013 with the State of California Department of Transportation (Caltrans) for the Citywide Midblock Pedestrian Crossing Enhancements Project to allow for reimbursement of up to $625,230 in eligible project expenditures through the Highway Safety Improvement Program (HSIP); and 2) authorizing the establishment of an Engineering Grants Fund appropriation of $625,230 and corresponding revenue budget. (Engineering/Public Works) 18. Resolution of the City Council of the City of National City authorizing the Council to waive the formal bid process pursuant to National City Municipal Code section 2.60.220, subsection (B), sole source procurement, for the Police Department's purchase of a Use of Force Training Simulator system, in the amount of $53,851.00 from Ti Training Corp.; including advising on the installation of a video projector and speakers at the police department, and including onsite training in the operation of the system for six police department employees. (Police) 19. Resolution of the City Council of the City of National City adopting City Council Policy # 206, "Debt Management." (Finance) 20. Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from September 29, 2017 thru October 31, 2017 with no waiver of fees. (Neighborhood Services) 5 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 6 21. Temporary Use Permit — Padres Pedal the Cause Bicycle Ride sponsored by Padres Pedal the Cause on November 11, 2017 from 9:45 a.m. to 3:00 p.m. with no waiver of fees. (Neighborhood Services) 22. Warrant Register #1 for the period of 06/28/17 through 07/04/17 in the amount of $3,006,289.71. (Finance) 23. Warrant Register #2 for the period of 07/05/17 through 07/11/17 in the amount of $1,358,983.47. (Finance) PUBLIC HEARINGS ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS 24. Alternative resolutions of the City Council of the City of National City taking action on a Conditional Use Permit for wholesale auto sales with accessory new car preparation, outdoor vehicle storage, electrical and trim installation, and employee parking at 2000 Roosevelt Avenue; City Council may approve either of the attached resolutions based on contained findings for denial or approval. (Applicant: Deborah Falk) (Case File No.: 2016-10 CUP) (Planning) 25. Resolution of the City Council of the City of National City authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services for City facilities as set forth in Exhibit "A" to the Service Agreement. (Engineering/Public Works) 26. Resolution of the City Council of the City of National City reducing the property tax rate for the Library General Obligation Bonds for Fiscal Year 2018 from 0.88 cent per $100 of assessed valuation to 0.79 cent. (Finance) 27. Resolution of the City Council of the City of National City adopting Council Policy 119: Selection of the Vice Mayor. (City Manager) NEW BUSINESS B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY 6 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 7 28. Resolution of the Community Development Commission -Housing Authority of the City of National City designating the Representatives authorized to order the deposit and withdrawal of monies with financial institutions on behalf of the Community Development Commission - Housing Authority. (Housing & Economic Development) NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS 29. City Council discussion and consideration of services, tools, and strategies available to local government to expand existing outreach programs, enhance or develop strategies for building and maintaining positive relationships with our residents, and/or building relationships with community service providers in support of immigrants. (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - September 5, 2017 - 6:00 p.m. - Council Chambers - National City, California. 7 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 8 The following page(s) contain the backup material for Agenda Item: Introduction of new employee - Pamela Sosa, Parking Regulations Officer. (Neighborhood Services) 8 of 311 Introduction of new employee Pamela Sosa Parking Regulations Officer (Neighborhood Services) 9 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 10 The following page(s) contain the backup material for Agenda Item: Recognizing Police Corporal Steve Villariasa for his 20 years of service with the City of National City. 10 of 311 RECEIVED �-- CALIFORNIA NATIONAL CITY City of National City MEMORANDUM DATE: July 12, 2017 TO: Esther Clemente, Executive Assistant IV (City Manager's Office) Josie Flores -Clark, Executive Assistant IV (Mayor's Office) FROM: Lilia Munoz, Human Resources Analyst SUBJECT: EMPLOYEE SERVICE RECOGNITION JUL 1 3 2017 CITY OF NATIONAL CITY CITY MANAGER'S OFFICE The following City employee completed his 20 years of service with the City of National City on July 2, 2017: NAME: Steve Villariasa POSITION: Police Corporal HIRED: July 2,1997 As part of the Employee Recognition Program, the employee wishes to have the opportunity to receive a City Council Recognition at the Council Meeting of Tuesday, August 15.2017. If this is acceptable, please make the necessary arrangements and send confirmation of the schedule to the employee, department and our office. The recognition letter and gift card(s) selection will be sent prior to the meeting. Thank you. cc: Corporal Steve Villariasa Chief Rodriguez H:VRecogniVon Program 11 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 12 The following page(s) contain the backup material for Agenda Item: Recognizing Parks Equipment Operator Juan Piche for his 20 years of service with the City of National City. 12 of 311 CALIFORNIA ^, NATIONAL CITp 1(�J L- lrrOOatns6Tw City of National City MEMORANDUM DATE: July 27, 2017 TO: Esther Clemente, Executive Assistant IV (City Manager's Office) Josie Flores -Clark, Executive Assistant IV (Mayor's Office) FROM: Lilia Munoz, Human Resources Analyst SUBJECT: EMPLOYEE SERVICE RECOGNITION JUL 2 7 LCir STY ?.'7,..;'l!f r4,1i.CM' CITE` MANAGER'S OF W F. The following City employee will complete his 20 years of service with the City of National City on August 13, 2017: NAME: Juan Piche POSITION: Parks Equipment Operator HIRED: August 13, 1997 As part of the Employee Recognition Program, the employee wishes to have the opportunity to receive a City Council Recognition at the Council Meeting of Tuesday, August 15, 2017. If this is acceptable, please make the necessary arrangements and send confirmation of the schedule to the employee, department and our office. The recognition letter and gift card(s) selection memo will be sent prior to the meeting. Thank you. cc: Juan Piche, Parks Equipment Operator Miguel Diaz, Park Superintendent H:1Recognition Program 13 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 14 The following page(s) contain the backup material for Agenda Item: Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the City of National City's comprehensive annual financial report and the Award for Outstanding Achievement in Popular Annual Financial Reporting for the City of National 14 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Receipt of the Certificate of Achievement for Excellence in Financial Reporting for the City of National City's comprehensive annual financial report and the Award for Outstanding Achievement in Popular Annual Financial Reporting for the City of National City's popular annual financial report from the Government Finance Officers Association for the fiscal year ended June 30, 2016. PREPARED BY: Mark Roberts, Director of Finance DEPARTMENT: Financein� PHONE: 619-336-4330 APPROVED BY: ��r�a EXPLANATION: The Government Finance Officers Association (GFOA) has awarded its Certificate of Achievement for Excellence in Financial Reporting to the City of National City for its comprehensive annual financial report (CAFR) for fiscal year 2016. The GFOA has also awarded its Award for Outstanding Achievement in Popular Annual Financial Reporting to the City for its popular annual financial report (PAFR) for fiscal year 2016. The Certificate of Achievement for Excellence in Financial Reporting is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. In order to receive the award, a governmental unit must publish an easily readable and efficiently organized CAFR that satisfies both generally accepted accounting principles and applicable program requirements. In order to receive the Award for Outstanding Achievement in Popular Annual Financial Reporting, a governmental unit must publish a PAFR whose content conform to program standards of creativity, presentation, understandability, and reader appeal. The awards are valid for a period of one year only. We believe the fiscal year 2017 CAFR and PAFR will continue to meet the GFOA programs' requirements, and we will submit each them to the GFOA to determine their eligibility for another award. FINANCIAL STATEMENT: APPROVED: �� FINANCE ACCOUNT NO. APPROVED: MIS NA ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION 0 FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the Certificate of Achievement for Excellence in Financial Reporting and Award for Outstanding Achievement in Popular Annual Financial Reporting from the GFOA for the fiscal year ended June 30, 2016. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Certificate of Achievement for Excellence in Financial Reporting 2. Award for Outstanding Achievement in Popular Annual Financial Reporting Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of National City California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2016 "040.1. Executive Director/CEO Government Finance Officers Association Award for Outstanding Achievement in Popular Annual Financial Reporting Presented to City of National City California For its Annual Financial Report for the Fiscal Year Ended June 30, 2016 .oAt-, Executive Director/CEO CC/CDC-HA Agenda 8/15/2017 — Page 18 The following page(s) contain the backup material for Agenda Item: "Elevate My Business" Economic Development Program Hosted by the National City Chamber of Commerce and Lift Development. (Kim Folsom, Serial Entrepreneur, Professor, National University) 18 of 311 Item # 08/15/17 "ELEVATE MY BUSINESS" ECONOMIC DEVELOPMENT PROGRAM HOSTED BY THE NATIONAL CITY CHAMBER OF COMMERCE AND LIFT DEVELOPMENT (Kim Folsom, Serial Entrepreneur, Professor, National University) 19 of 311 LIFT Development Enterprises, Inc. Elevate My Business ChallengeTM Urban Economic Development Program Overview Presentation for Program Partners Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 20 of 311 Small Business Embodies the American Dream America is the idea that big companies came from tiny ones, afforded by opportunity, freedom and equality Small business are the backbone of the middle class 6' s JAXZERC:SE m rn Small businesses are the engines of job creation t'Go ROCKMYRUP4 S. rim Wuntrn Rhea:m nee Aron n L'FT Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 21 of 311 The Total Market 5K 1 31% US Jobs oirbnb 124M US Jobs 34% US Jobs 4116 Ma rket OJAZZERCISE: 35% US Jobs ROCKMYRU �4f 1 CD Lei tei 28M Thumbtack Heview6uze 200K Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 22 of 311 Market Problem: Under Served & Under Represented Businesses Are Not Growing Women and Minority Owned Firms Comprise an Increasing share of All U.S. Firms Share of Employment and Revenue Remain Largely Unchanged 40 38 36 iL 35 } 3 30 6 25 0 Q 20 15 g 10 ELj 2 5 28 29 J 2002 2007 2012 ■ Number of firms ■ Employment ■ Revenues 2416 10% Firms <1f <.025 Huge Growth Disparity 0% Revenues 1% lobs Are Missing from Large firms Less than 1% of women and minority companies run businesses in excess of $1M revenue. Average revenues for women and minority business are $144K. Less than .025 of women, minority companies run business in excess of $10M. Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. LIFT 23 of 311 Accelerators Are Great Eco-Systems for Effective Job Creators Accelerators are providing a rich eco-system at top universities to students to start, fund and grow top revenue generating and job creators. Top 10 Accelerators are within 5 miles from top schools for entrepreneurship: Stanford and Harvard. Founders and companies participating in accelerators perform much better: Stanford University HARVARD UNIVERSITY Top Accelerators Have Helped Produce Companies 2K $i.8B 7800+ Increase in Grow in Increase in Awareness Companies Investment Jobs Capital Raised Revenue Within Marketplace Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. WIN $5,000 In Total Cash Prizes Elevate My By, ness IC.,' LOU irsinaigIs1 ar growlrlg prgrowling profite end jobs in your businasc. Hosted by National City Chambef of Commerce Presented by LIFT ;Development Enterprises, inc_ Target Businesses: Annual Revenues of $ioor000• SciioLarships avaiLable for Minority-, Women-, and Veteran -owned businesses so -day Mini -Accelerator hosted at National University/South Bay Campus Register at: http://nccckernbchaLLer!ye.Lifftde.org Program consists of Motor CV workshops Wtiara you Mill learn how to work I 1 N your business, not just iryour business ! 1 Spec leltu lien of S13Q` Session J' Content / Benefits Date %_ How to spell growth opportunities. anti Identity which awl Matti rnize Veva revenue gains Canwort .g opportaar'tle. m ectw n. Hew to leverage -yew seerigel Ire on ease epnCegees. nb mule grow E n ri*Plseor are. eloparsa your coerEpoNuert r3eltrrq: Gm right Lie riolpter cidenv things 1 e.ecrvc3 or ru-ae.-sir.lp awl QEvmcirag, rertninang miant. How to ewad el rergh raeaior^'i'9teem arad empower., yoarerg NieL7;riven Jdo,.t •rg, are ream. mg new pereneea, rescnime prouJdera as "ereleorroladers ^ October l:'itluust i$-Iti. array October sgoilbli cl le-33 I pm) Nova rbor Mara lz=3:3'o pint a Wisp' to tell yule' businem *Lary to In new choler ieas key partners. weer or wndera: Frmeping your pereorrel endprom-.*tonal gedgn. November serJ.(fl1w's) lx-3 3la prink • Pr e,ent your newly rerwlt lI d. r --rrnegIrma. romped -up hn--- lnhead. w+1n 1-r yout peSrlern lee dyrserrlie se -Kilmer abbey ' Scnoleminip assistance rmey be ararlabieta quel/Med perliclpenes November ,Il'hurs) (2-3:30 pm) i ResemWon W rbRlew from 5_74-00 pm Pitch, Prers.ntel.tiicrs & Celebrate xi Vey Novernb.r 3o, ZQ17 National, City Aquatic Center its -I iiiute Ptevieritation OppurdlniLy to Win Cash PTi7-05. for ist .place t$zboo),xred Place(Sssaa), 3rd Place($spoo) Celebrate with family. Friends and PeUew Participants Winners Qualify to Participate in next - level Founders Winter .20t8 "Boot Camp' Idasri candidrten Include bn.ss.s: with flat sates. OR wanting to hit the "next level"' Oct tooldng to build value for future sale OR wonting to recapture nwrrierilsrrt PARTNERS: SL-r Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 25 of 311 Why Consider Participating You REALLY want to grow you company ..BUT • You have been stuck at six figures revenues and low/no growth for more than 1 a year...You WANT help with ways to grow • Your revenues are going down..You're facing a lot of competition and WANT alternative methods for identifying growth opportunities. • You'd WANT to access funding/capital to grow your business but you've been denied or don't know how • You WANT to add qualified team members to help you grow your team but you need help with the process • You WANT help from business owners who have overcome these issues and more... Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 26 of 311 What type of companies Must generate at least $100K per year and... • Service provider companies • Product companies • Ecommerce companies • Retail companies • Software companies Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 27 of 311 About LIFT Development Enterprises, Inc. LIFT Development Enterprise (LIFT), a San Diego, CA based, not -for -profit, community development organization and small business accelerator with a mission to help underserved and under represented small business owners overcome the challenges they face due to by lack of access to capital and to assist them in increasing business capacity resulting in higher revenue growth and providing more jobs. LIFT have developed several unique programs to provide solutions to this GAP in the market. Two most notable our Founders Business Growth BootcampTM and Elevate My Business ChallengeTM. Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. LIFT Development Enterprises, Inc. 28 of 311 LIFT Programs Performance Performance Results from our Founders Bootcamp and Fast Path Programs: #Companies Served: 35 #Revenues Generated by Companies: $19.2M Mobs Created Companies: 37 Funding Generated by Companies: $4.55M Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 29 of 311 Program Instructors Kim Folsom Serial Entrepreneur Del Lewis Serial Entrepreneur Professor National University Former Vistage Chair Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. Cong Cong Zheng Global Entrepreneur Professor SDSU 30 of 311 SessionContent Benefits How to spot growth opportunities, and Identify which can maximize your revenue gains. Converting opportunities to action. How to Leverage your strength to •choose strategies to make growth happen and surpass your competition. Doing the right things not just doing things right. Secrets of leadership and attracting, retaining talent. How to build a high performing team and empower your organization. Identifying and recruiting new partners, resource providers as "stakeholders." 4. Ways to tell your business story to win new customers, key partners, talent or fund€rs. Keeping your personal and professional "edge." .e. Present your newly revitalized, re -imagined, ramped -up business infused with 17.7 your passion in a dynamic io-minute story. Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. Date October 5th (Thurs) (g-ii am) October igth(Thurs) (2-3:30 pm) November 2 (Thurs) (2-3:3o pm) November z tN(Thurs) (2- ': 0 pm) November 3o Thurs) (2-333o pm) 31 of 311 Bootcamp Case Study : Service Provider 7 year old company • Pre-Bootcamp company revenues were "lumpy transactional" project only • By attending Bootcamp learned about recurring revenue, selling to distribution partners and hiringright g • Learned to analyze customer needs and customer satisfaction • Added support recurring revenue stream • On pace to "double" annual revenues • Added support team 11Klarinet Linda Amaro, CEO HOME Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. ABOUT US SERVICES APPROACH SOLUTIONS WEBINARS arePoint Daniel Amaro, Managing Director Matt Fishman, Managing Director 32 of 311 How to Apply? Go NCC Website OR http://ncc5kembchallenge.Iiftde.org/ Click here APPLY NOW Limited Space. Application Closes May 21st 2017. Hosted by : National City Chamber of Commerce Presented by LIFT Development Enterprises, Inc. WIN $5,000 In Total Cash Prizes r Elevate My Business Challenge - Learn insights on growing profits and jobs in your business LEFT Development Entarprlsoa, Inc. Target Businesses: Annual Revenues of $100,000+/- Scholarships Available for Minority -Owned. Women -Owned, or Veteran -Owned Businesses 60-Day Mini -Accelerator Hosted at National City Southbay Campus Session Date How to Leverage Growth Opportunities & Trends in Your Community Strategies for Growing Your Business Techniques for Leading A team and a Growing Business Strategies for Presenting Your Business To Win Key Partners June 1 (9-11 am) June 15 (2-3:30 pm ) July 6 (2-3:30pm) July 20 (2-3:30 pm ) Pitch & Presentation Day: August 3, 2017/ National City Aquatic Center • 10 Minute Presentation • Opportunity To Win Cash Prize for lst, 2nd, 3rd Place • Winners Qualify to Participate Founders Fall 2017 Bootcamp About Program LATEST UPDATES: As of April 21, 2017 1. Tuition for participation is $150 for non-members or $75 for members or with scholarship. 2. Your application will be reviewed for selection to confirm your qualifications within 2 business days submission. National University Southbay Campus located at 660 Bay Blvd #110, Chula Vista, CA 91910 4. National University Aquatic Center located at 3300, Goesno PI, National City, CA 91950 PARTNERS: SBr.;•C sCEDc Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 33 of 311 How Can You Support Us Recommend Small Business Owners to Register to attend National City Chamber of Commerce Website Now thru September 15, 2017 Help us take 25 southbay small business owners to the next level • Requirements: Revenue generating business of $100K • Costs: $150 / $75 for Chamber and Partner Members • Scholarships: Women, Ethnic Minority or Military Veterans • Contact : Jacqueline Reynoso (619) 890-6614 Proprietary Information of LIFT Development Enterprises, Inc. All copyrights are reserved. 34 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 35 The following page(s) contain the backup material for Agenda Item: Farewell to 2016- 2017 Miss National City Court and Introduction of 2017-2018 Miss National City Court. (Community Services) 35 of 311 Item # 8/15/17 Farewell to 2016-2017 Miss National City Court and Introduction of 2017-2018 Miss National City Court (Community Services) 36 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 37 The following page(s) contain the backup material for Agenda Item: Recognition of Outgoing Student Council Representative, Jose Estrada and Introduction of Incoming Student Council Representative, Erika Gastelum. (City Clerk) 37 of 311 Item # 08/15/17 RECOGNITION OF OUTGOING STUDENT COUNCIL REPRESENTATIVE, JOSE ESTRADA AND INTRODUCTION OF INCOMING STUDENT COUNCIL REPRESENTATIVE, ERIKA GASTELUM City Clerk 38 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 39 The following page(s) contain the backup material for Agenda Item: Interviews and Appointments: Veterans and Military Families Advisory Committee. (City Clerk) 39 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Interviews and Appointments: Veterans and Military Families Advisory Committee (City Clerk) PREPARED BY: Michael R. Dalla PHONE: 619-336-4226 DEPARTMENT: City Clerk APPROVED BY: EXPLANATION: Earlier this year the City Council adopted Ordinance 2017-2432 establishing an eleven member Veterans and Military Families Advisory Committee. To date, 9 individuals have submitted applications for appointment to the committee. All of them have been invited to appear for interview at the August 15th City Council meeting. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Conduct interviews BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Applications 40 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 41 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 41 of 311 Item # 08/15/17 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 42 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 43 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing, 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds of $10,000 and $2,460 in services provided by the San Diego Unified Port District; 2) the 43 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing, 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds of $10,000 and $2,460 in services provided by the San Diego Unified Port District; 2) the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget for special events at the National City Aquatic Center and Pepper Park, with no matching funds required; 3) and the City Manager to execute an agreement between the City of National City and the San Diego Unified Port District to receive FY18 Tidelands Activation Grant funds. PREPARED BY: Audrey Denham PHONE: 619-336-4243 EXPLANATION: See staff report. DEPARTMENT: Community vices APPROVED BY: FINANCIAL STATEMENT: APPROVED: LWA-44X4 FINANCE ACCOUNT NO. APPROVED: MIS 282-00000-3699 (Reimbursable Grants Citywide Fund contract services account) - $10,000.00 282-418-058-299 (Reimbursable Grants Citywide Fund contract services account) - $10,000.00 The Finance Department will establish an appropriation in the Reimbursable Grants Citywide Fund contract services account and deposit reimbursements into the same fund account, having no financial impact on the City's General Fund budget. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION ❑ FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, authorizing 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds; 2) the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget; 3) and the City Manager to execute the agreement between the City of National City and the San Diego Unified Port District. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. Agreement 44 of 311 CALIFORNIA Nal°NAL C rIT pirco.RATED City Council Staff Report August 15, 2017 ITEM Staff Report: Resolution of the City Council of the City of National City authorizing, 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds of $10,000 and $2,460 in services provided by the San Diego Unified Port District; 2) the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget for special events at the National City Aquatic Center and Pepper Park, with no matching funds required; 3) and the City Manager to execute an agreement between the City of National City and the San Diego Unified Port District to receive FY18 Tidelands Activation Grant funds. BACKGROUND In an effort to support a vibrant and active waterfront, the San Diego Unified Port District (the Port) offers sponsorship of community organized events through the Tidelands Activation Program (TAP). The annual grant program supports events that engage the community and inspire visitors to enjoy San Diego Bay. Events are selected through a rigorous public evaluation process led by the TAP Advisory Committee, which includes members of the community. The City of National City (the City) was a recipient of the TAP grant in FY17, and received $5,000 in funding and up to $5,000 in Port provided services for Aquatic Adventures by the Bay. For FY18 City staff applied for the TAP grant and requested additional funding to enhance Aquatic Adventures by the Bay and add a new Family Fun and Fitness Series. In April of 2017, the City was awarded $10,000 in funding and $2,460 in Port provided services for FY18. DISCUSSION In order to receive Port funding and services the City must enter into an agreement with the Port; following are key terms of the agreement: City responsibilities: • Include Port logo on visual materials such as flyers, posters, postcards, banners, videos, e-headers, newspaper/magazine ads, and giveaways • Include Port logo on the City's webpage in the Events section • Include Port logo and/or mention Port on social media posts • Include Port logo and/or mention Port in press releases/media relations and City newsletter 1 45 of 311 Page 2 Staff Report — Acceptance of the San Diego Unified Port District's Tidelands Activation Grant • Hang Port banner in prominent location at the event • Reserve prominent booth space for the Port to distribute promotional items and marketing materials Port responsibilities: • Financial support not to exceed $10,000 • Service fee waivers not to exceed $2,460 • Marketing and advertising support such as posting the event on Port webpage in Upcoming Events section, event creation on Facebook, and social media mentions on Facebook and Twitter • Communications and publicity support such as mention of event in list of sponsored Tidelands Activation Program events press release and inclusion in E-blast distributions to Port newsletter subscribers • Provide interactive booth with educational information and giveaways or provide materials for distribution and/or display RECOMMENDATION Adopt the resolution, authorizing 1) the acceptance of the San Diego Unified Port District's Tidelands Activation Grant funds; 2) the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget; 3) and the City Manager to execute the agreement between the City of National City and the San Diego Unified Port District. FISCAL IMPACT The City of National City shall be compensated and reimbursed by the San Diego Unified Port District on the basis of invoices submitted. Department of Finance staff will establish the appropriation in the Reimbursable Grants Citywide Fund contract services account (282-418- 058-299) and deposit reimbursements into the same fund account (282-00000-3699), thus having no financial impact on the City's General Fund budget. 46 of 311 AGREEMENT BETWEEN SAN DIEGO UNIFIED PORT DISTRICT and CITY OF NATIONAL CITY for THE CITY OF NATIONAL CITY'S FAMILY FUN AND FITNESS EVENT SERIES AGREEMENT NO. 128-2017ND The parties to this Agreement are the SAN DIEGO UNIFIED PORT DISTRICT, a public corporation (District) and CITY OF NATIONAL CITY, a California Municipality (Service Provider). Recitals: District and Service Provider desire to enter into an agreement for promotional services at The City of National City's Family Fun and Fitness Event Series. Both parties agree to the following: 1. SCOPE OF SERVICES. Service Provider shall furnish all technical and professional labor, and materials to satisfactorily comply with Attachment A, Scope of Services, attached hereto and incorporated herein, as requested by District. Service Provider shall keep the Executive Director of the District or their designated representative informed of the progress of said services at all times. 2. TERM OF AGREEMENT. This Agreement shall commence on August 11, 2017 and shall terminate on September 16, 2018, subject to earlier termination as provided below. 3. COMPENSATION. For performance of services rendered pursuant to this Agreement and as further described in Attachment B, Compensation and Invoicing, attached hereto and incorporated herein; District shall compensate Service Provider based on the following, subject to the limitation of the maximum expenditure provided herein: a. Maximum Expenditure. The District shall pay the Service Provider $10,000.00, and provide $2,460.00 in District Services for a maximum expenditure under this Agreement not to exceed $12,460.00. Said Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 47 of 311 Page 1 of 14 expenditure shall include without limitation all sums, charges, reimbursements, costs and expenses provided for herein. Service Provider shall not be required to perform further services after compensation has been expended. In the event that the Service Provider anticipates the need for services in excess of the maximum Agreement amount, the District shall be notified in writing immediately. District must approve an amendment to this Agreement before additional fees and costs are incurred. b. Progress Documentation. At the District's request, Service Provider shall provide District progress reports in a format and on a schedule as District directs. Progress reports shall include a description of work completed, cumulative dollar costs incurred, anticipated work for the next reporting period, percentage of work complete, and the expected completion date for remaining work. The report shall identify problem areas and important issues that may affect project cost and/or schedule. The report shall present actual percent completion versus planned percent completion. 4. RECORDS a. Service Provider shall maintain full and complete records of the cost of services performed under this Agreement. Such records shall be open to inspection of District at all reasonable times in the City of San Diego and such records shall be kept for at least three (3) years after the termination of this Agreement. b. Such records shall be maintained by Service Provider for a period of three (3) years after completion of services to be performed under this Agreement or until all disputes, appeals, litigation or claims arising from this Agreement have been resolved, whichever is later. c. Service Provider understands and agrees that District, at all times under this Agreement, has the right to review project documents and work in Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 48 of 311 Page 2 of 14 progress and to audit financial records, whether or not final, which Service Provider or anyone else associated with the work has prepared or which relate to the work which Service Provider is performing for District pursuant to this Agreement regardless of whether such records have previously been provided to District. Service Provider shall provide District at Service Provider's expense a copy of all such records within five (5) working days of a written request by District. District's right shall also include inspection at reasonable times of the Service Provider's office or facilities, which are engaged in the performance of services pursuant to this Agreement. Service Provider shall, at no cost to District furnish reasonable facilities and assistance for such review and audit. Service Provider's failure to provide the records within the time requested shall preclude Service Provider from receiving any compensation due under this Agreement until such documents are provided. 5. SERVICE PROVIDER'S SUB -CONTRACTORS a. It may be necessary for Service Provider to sub -contract for the performance of certain technical services or other services for Service Provider to perform and complete the required services; provided, however, all Service Provider's sub -contractors shall be subject to prior written approval by District. The Service Provider shall remain responsible to District for any and all services and obligations required under this Agreement, whether performed by Service Provider or Service Provider's sub -contractors. Service Provider shall compensate each Service Provider's sub -contractors in the time periods required by law. Any Service Provider's sub -contractors employed by Service Provider shall be independent Service Providers and not agents of District. Service Provider shall insure that Service Provider's sub -contractors satisfy all substantive requirements for the work set forth by this Agreement, including insurance and indemnification. Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 49 of 311 Page 3 of 14 b. Service Provider shall also include a clause in its Agreements with Service Provider's sub -contractors which reserves the right, during the performance of this Agreement and for a period of three (3) years following termination of this Agreement, for a District representative to audit any cost, compensation or settlement resulting from any items set forth in this Agreement. This clause shall also require Service Provider's sub -contractors to retain all necessary records for a period of three (3) years after completion of services to be performed under this Agreement or until all disputes, appeals, litigation or claims arising from this Agreement have been resolved, whichever is later. 6. COMPLIANCE a. In performance of this Agreement, Service Provider and Service Provider's sub -contractors shall comply with the California Fair Employment and Housing Act, the American with Disabilities Act, and all other applicable federal, state, and local laws prohibiting discrimination, including without limitation, laws prohibiting discrimination because of age, ancestry, color, creed, denial of family and medical care leave, disability, marital status, medical condition, national origin, race, religion, sex, or sexual orientation. Service Provider shall comply with the prevailing wage provisions of the Labor Code, and the Political Reform Act provisions of the Government Code, as applicable. b. Service Provider shall comply with all Federal, State, regional and local laws, and district Ordinances and Regulations applicable to the performance of services under this Agreement as exist now or as may be added or amended. 7 INDEPENDENT ANALYSIS. Service Provider shall provide the services required by this Agreement and arrive at conclusions with respect to the rendition of information, advice or recommendations, independent of the control and direction of District, other than normal contract monitoring provided, however, Service Provider shall possess no authority with respect to any District decision. Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 50 of 311 Page 4 of 14 8. ASSIGNMENT. This is a personal services Agreement between the parties and Service Provider shall not assign or transfer voluntarily or involuntarily any of its rights, duties, or obligations under this Agreement without the express written consent of District in each instance. 9. INDEMNIFY, DEFEND, HOLD HARMLESS a. Duty to Indemnify, duty to defend and hold harmless: To the fullest extent provided by law, Service Provider agrees to defend, indemnify and hold harmless the District, its agents, officers or employees, from and against any claim, demand, action, proceeding, suit, liability, damage, cost (including reasonable attorneys' fees) or expense for, including but not limited to, damage to property, the loss or use thereof, or injury or death to any person, including Service Provider's officers, agents, subcontractors, employees, ("Claim"), caused by, arising out of, or related to the performance of services by Service Provider as provided for in this Agreement or related to the 2017 "The City of National City's Family Fun and Fitness Event Series", or failure to act by Service Provider, its officers, agents, subcontractors and employees. The Service Provider's duty to defend, indemnify, and hold harmless shall not include any Claim arising from the active negligence, sole negligence or willful misconduct of the District, its agents, officers, or employees. b. The Service Provider further agrees that the duty to indemnify, and the duty to defend the District as set forth in 9.a, requires that Service Provider pay all reasonable attorneys' fees and costs District incurs associated with or related to enforcing the indemnification provisions, and defending any Claim arising from the services of the Service Provider provided for in this Agreement. c. The District may, at its own election, conduct its defense, or participate in the defense of any Claim related in any way to this Agreement. If the District chooses at its own election to conduct its own defense, participate Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 51 of 311 Page 5 of 14 in its own defense or obtain independent legal counsel in defense of any Claim arising from the services of Service Provider provided for in this Agreement, Service Provider agrees to pay all reasonable attorneys' fees and all costs incurred by District. 10. INSURANCE REQUIREMENTS a. Service Provider shall at all times during the term of this Agreement maintain, at its expense, the following minimum levels and types of insurance: (1) Commercial General Liability (including, without limitation, Contractual Liability, Personal Injury, Advertising Injury, and Products/Completed Operations) coverages, with coverage at least as broad as Insurance Services Office Commercial General Liability Coverage (occurrence Form CG 0001) with limits no less than one million dollars ($1,000,000) per Occurrence and two million dollars ($2,000,000) Aggregate for bodily injury, personal injury and property damage. (a) The deductible or self -insured retention on this Commercial General Liability shall not exceed $5,000 unless District has approved of a higher deductible or self -insured retention in writing. (b) The Commercial General Liability policy shall be endorsed to include the District; its agents, officers and employees as additional insureds in the form as required by the District. An exemplar endorsement is attached (Exhibit A, Certificate of Insurance, attached hereto and incorporated herein). (c) The coverage provided to the District, as an additional insured, shall be primary and any insurance or self - Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 52 of 311 Page 6 of 14 insurance maintained by the District shall be excess of the Service Provider's insurance and shall not contribute to it. (d) The Commercial General Liability policy shall be endorsed to include a waiver of transfer of rights of recovery against the District ("Waiver of Subrogation"). (2) Commercial Automobile Liability (Owned, Scheduled, Non -Owned, or Hired Automobiles) written at least as broad as Insurance Services Office Form Number CA 0001 with limits of no less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. (3) Workers' Compensation, statutory limits, is required of the Service Provider and all sub -consultants (or be a qualified self -insured) under the applicable laws and in accordance with "Workers' Compensation and Insurance Act", Division IV of the Labor Code of the State of California and any Acts amendatory thereof. Employer's Liability, in an amount of not less than one million dollars ($1,000,000) each accident, $1,000,000 disease policy limit and $1,000,000 disease each employee. This policy shall be endorsed to include a waiver of subrogation endorsement, where permitted by law. (4) Excess Liability insurance with limits no less than one million dollars ($1,000,000) per occurrence and aggregate. This policy must provide excess insurance over the same terms and conditions required above for the General Liability, Automobile Liability and Employer's Liability policies. b. Service Provider shall furnish District with certificates of insurance coverage for all the policies described above upon execution of this Agreement and upon renewal of any of these policies. A Certificate of Insurance in a form acceptable to the District, an exemplar Certificate of Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 53 of 311 Page 7 of 14 Insurance is attached as Exhibit A and made a part hereof, evidencing the existence of the necessary insurance policies and endorsements required shall be kept on file with the District. Except in the event of cancellation for non-payment of premium, in which case notice shall be 10 days, all such policies must be endorsed so that the insurer(s) must notify the District in writing at least 30 days in advance of policy cancellation. Service Provider shall also provide notice to District prior to cancellation of, or any change in, the stated coverages of insurance. c. The Certificate of Insurance must delineate the name of the insurance company affording coverage and the policy number(s) specifically referenced to each type of insurance, either on the face of the certificate or on an attachment thereto. If an addendum setting forth multiple insurance companies or underwriters is attached to the certificate of insurance, the addendum shall indicate the insurance carrier or underwriter who is the lead carrier and the applicable policy number for the CGL coverage. d. Furnishing insurance specified herein by the District will in no way relieve or limit any responsibility or obligation imposed by the Agreement or otherwise on Service Provider or Service Provider's sub -contractors or any tier of Service Provider's sub -contractors. District shall reserve the right to obtain complete copies of any of the insurance policies required herein. e. Service Provider may satisfy the requirements of this Section 10 by maintaining its lawful self -insured status with County Supervisors Association of California Excess Insurance Authority (CSAC-EIA) during the term of this Agreement. Customer maintains a self -insured retention of $250,000 with CSAC-EIA. 11. ACCURACY OF SERVICES. Service Provider shall be responsible for the technical accuracy of its services and documents resulting therefrom and District Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 54 of 311 Page 8 of 14 shall not be responsible for discovering deficiencies therein. Service Provider shall correct such deficiencies without additional compensation. Furthermore, Service Provider expressly agrees to reimburse District for any costs incurred as a result of such deficiencies. Service Provider shall make decisions and carry out its responsibilities hereunder in a timely manner and shall bear all costs incident thereto so as not to delay the District, the project, or any other person related to the project, including the Service Provider or its agents, employees, or subcontractors. 12. INDEPENDENT CONTRACTOR. Service Provider and any agent or employee of Service Provider shall act in an independent capacity and not as officers or employees of District. The District assumes no liability for the Service Provider's actions and performance, nor assumes responsibility for taxes, bonds, payments or other commitments, implied or explicit by or for the Service Provider. Service Provider shall not have authority to act as an agent on behalf of the District unless specifically authorized to do so in writing. Service Provider acknowledges that it is aware that because it is an independent contractor, District is making no deductions from its fee and is not contributing to any fund on its behalf. Service Provider disclaims the right to any fee or benefits except as expressly provided for in this Agreement. 13. ADVICE OF COUNSEL. The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and that the decision of whether or not to seek the advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each of the parties hereto. This Agreement shall not be construed in favor of or against either party by reason of the extent to which each party participated in the drafting of the Agreement. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California. 14. INDEPENDENT REVIEW. Each party hereto declares and represents that in entering into this Agreement it has relied and is relying solely upon its own Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 55 of 311 Page 9 of 14 judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this Agreement is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent or attorney of any other party. 15. INTEGRATION AND MODIFICATION. This Agreement contains the entire Agreement between the parties and supersedes all prior negotiations, discussion, obligations and rights of the parties in respect of each other regarding the subject matter of this Agreement. There is no other written or oral understanding between the parties. No modifications, amendment or alteration of this Agreement shall be valid unless it is in writing and signed by the parties hereto. 16. OWNERSHIP OF RECORDS. Any and all materials and documents, including without limitation drawings, specifications, computations, designs, plans, investigations and reports, prepared by Service Provider, if any, pursuant to this Agreement, shall be the property of District from the moment of their preparation and the Service Provider shall deliver such materials and documents to District at the Don L. Nay Port Administration Building (located at 3165 Pacific Highway, San Diego, California 92101) whenever requested to do so by District. However, Service Provider shall have the right to make duplicate copies of such materials and documents for its own file, or other purposes as may be expressly authorized in writing by District. Said materials and documents prepared or acquired by Service Provider pursuant to this Agreement (including any duplicate copies kept by the Service Provider) shall not be shown to any other public or private person or entity, except as authorized by District or as required by law. Service Provider shall not disclose to any other public or private person or entity any information regarding the activities of District, except as expressly authorized in writing by District or as required by law. 17. TERMINATION. In addition to any other rights and remedies allowed by law, the Executive Director (President/CEO) of District may terminate this Agreement at Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 56 of 311 Page 10 of 14 any time with or without cause by giving thirty (30) days written notice to Service Provider of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall at the option of District be delivered by Service Provider to the Don L. Nay Port Administration Building (located at 3165 Pacific Highway, San Diego, California 92101). Termination of this Agreement by Executive Director (President/CEO) as provided in this paragraph shall release District from any further fee or claim hereunder by Service Provider other than the fee earned for services which were performed prior to termination but not yet paid. Said fee shall be calculated and based on the schedule as provided in this Agreement. 18. DISPUTE RESOLUTION a. If a dispute arises out of or relates to this Agreement, or the alleged breach thereof, and is not settled by direct negotiation or such other procedures as may be agreed, and if such dispute is not otherwise time barred, the parties agree to first try in good faith to settle the dispute amicably by mediation administered at San Diego, California, by the American Arbitration Association, or by such other provider as the parties may mutually select, prior to initiating any litigation or arbitration. Notice of any such dispute must be filed in writing with the other party within a reasonable time after the dispute has arisen. Any resultant Agreements shall be documented and may be used as the basis for an amendment or directive as appropriate. b. If mediation is unsuccessful in settling all disputes that are not otherwise time barred, and if both parties agree, any still unresolved disputes may be resolved by arbitration administered at San Diego, California, by the American Arbitration Association, or by such other provider as the parties may mutually select, provided, however, that the Arbitration Award shall be non -binding and advisory only. Any resultant Agreements shall be documented and may be used as the basis for an amendment or directive as appropriate. On demand of the arbitrator or any party to this Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 57 of 311 Page 11 of 14 Agreement, sub -contractor and all parties bound by this arbitration provision agree to join in and become parties to the arbitration proceeding. c. The foregoing mediation and arbitration procedures notwithstanding, all claim filing requirements of the Agreement documents, the California Government Code, and otherwise, shall remain in full force and effect regardless of whether or not such dispute avoidance and resolution procedures have been implemented, and the time periods within which claims are to be filed or presented to the District Clerk as required by said Agreement, Government Code, and otherwise, shall not be waived, extended or tolled thereby. If a claim is not timely filed or presented, such claim shall be time barred and the above dispute avoidance and resolution procedures, whether or not implemented or then pending, shall likewise be time barred as to such claims. 19. PAYMENT BY DISTRICT. Payment by the District pursuant to this Agreement does not represent that the District has made a detailed examination, audit, or arithmetic verification of the documentation submitted for payment by the Service Provider, made an exhaustive inspection to check the quality or quantity of the services performed by the Service Provider, made an examination to ascertain how or for what purpose the Service Provider has used money previously paid on account by the District, or constitute a waiver of claims against the Service Provider by the District. The District may in its sole discretion withhold payments or seek reimbursement from the Service Provider for expenses, miscellaneous charges, or other liabilities or increased costs incurred or anticipated by the District which are the fault of or as result of work performed or negligent conduct by or on behalf of the Service Provider. Upon five (5) day written notice to the Service Provider, the District shall have the right to estimate the amount of expenses, miscellaneous charges, or other liabilities or increased costs and to cause the Service Provider to pay the same; and the amount due the Service Provider under this Agreement or the whole or so much of the money due or to become due to the Service Provider under this Agreement as may be considered reasonably necessary by the District shall be retained by the District until such Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 58 of 311 Page 12 of 14 expenses, miscellaneous charges, or other liabilities or increased costs shall have been corrected or otherwise disposed of by the Service Provider at no expense to the District. If such expenses, miscellaneous charges, or other liabilities or increased costs are not corrected or otherwise disposed of at no expense to the District prior to completion date of the Agreement, the District is authorized to pay for such expenses, miscellaneous charges, or other liabilities or increased costs from the amounts retained as outlined above or to seek reimbursement of same from the Service Provider. It is the express intent of the parties to this Agreement to protect the District from loss because of conduct by or on behalf of the Service Provider. 20. CAPTIONS. The captions by which the paragraphs of this Agreement are identified are for convenience only and shall have no effect upon its interpretation. 21. EXECUTIVE DIRECTOR'S SIGNATURE. It is an express condition of this Agreement that said Agreement shall not be complete nor effective until signed by either the Executive Director (President/CEO) or Authorized Designee on behalf of the District and by Authorized Representative of the Service Provider. a. Submit all correspondence regarding this Agreement to: Jim Hutzelman Waterfront Arts & Activation San Diego Unified Port District P.O. Box 120488 San Diego, CA 92112-0488 Tel. 619-686-6545 Email: jhutzelm(c�portofsandiego.org Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 59 of 311 Page 13 of 14 b. The Service Provider's Authorized Representative assigned below has the authority to authorize changes to the scope, terms and conditions of this Agreement: Leslie Deese City of National City 1243 National City Blvd. National City, CA 91950 Tel. 619-339-4240 Email: Ideese@nationalcityca.gov c. Written notification to the other party shall be provided, in advance, of changes in the name or address of the designated Authorized Representative. SAN DIEGO UNIFIED PORT DISTRICT CITY OF NATIONAL CITY Yvonne Wise Director, Waterfront Arts & Activation Approved as to form and legality: GENERAL COUNSEL By: Assistant/Deputy Leslie Deese City Manager A manually signed copy of this Agreement transmitted by email or any other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement. Agreement No. 128-2017ND Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 60 of 311 Page 14 of 14 ATTACHMENT A SCOPE OF SERVICES San Diego Unified Port District Promotional Services In return for a marketing sponsorship investment of $10,000 in District funding and $2,460 in District services, the Service Provider agrees to promote District and/or commerce, navigation, recreation, fisheries and tenant businesses on the District tidelands. The Service Provider agrees to provide the District the following in return for the marketing sponsorship investment: Event Organizer will provide: Marketing & Advertising Inclusion: • Inclusion in visual materials: o PoSD Logo in printed event art including flyers, posters, and postcards o PoSD Logo in digital event art including banners, memes, cover art, background art, and e-headers o PoSD Logo in all print advertising including newspaper and magazine ads • Inclusion in digital materials: o PoSD Logo on website with link to the Port's TAP page: https://www.portofsandiego.org/recreation/tidelands-activation- program.html • Inclusion in Social Media o Facebook: Posts mentioning PoSD sponsorship tagging (a�portofsandiego, #SanDiegoBay and/or #GoSanDiego o Twitter: Tweets mentioning PoSD sponsorship tagging @portofsandiego , #SanDiegoBay and/or #GoSanDiego Communications & Publicity Inclusion: • Press Releases/Media Relations: o Include PoSD in list of sponsors in at least one press release • Mention of PoSD as sponsor and inclusion of TAP Boiler in event specific E- blast distribution On -Site Inclusion: • Prominent PoSD TAP banner placement near stage or entry at all events • Reserved prominent space for placement of Port's TAP Booth 10x10 or 10x20 • Opportunity to distribute promotional items and marketing materials at information booth or in gift bags Agreement No. 128-2017ND; Attachment A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 61 of 311 Page 1 of 4 Port of San Diego to provide: Financial Support: $10,000 Service Fee Waivers: $2,460 Marketing & Advertising support: • Inclusion of event on PoSD TAP webpage in Upcoming Events section. • Event Creation on Facebook with link back to event organization website for more information or ticket purchase • Social media mentions on Facebook (35,000 fans) and Twitter (25,000 followers) tagging handles provided by event organizer, using #SanDiegoBay and/or #GoSanDiego Communications & Publicity Inclusion: • Mention in list of sponsored Tidelands Activation Program events press release sent out by the Port annually • Inclusion in E-blast distributions to PoSD newsletter subscribers Community Events, Recreation & Tours list (1,500 subscribers) and/or Headlines list (2,500 subscribers). On -Site MarCom presence: • Interactive Booth 10x10 or 10x20 with educational information and giveaways • Provided materials for distribution and/or display Tidelands Activation Program Agreement: The parties acknowledge and agree the total amounts of cash and services provided by District through the 2018-19 Tidelands Activation Program may not equal the sums of cash and services granted in the Tidelands Activation Program Agreement, specifically cash and services. In such case, there is not a breach of the Tidelands Activation Program Agreement by the District. In the event the applicant disputes terms of the Tidelands Activation Program Agreement, applicant shall have no right to a credit or offset in any other agreements inclusive of the Tidelands Use & Occupancy Permit or leases between Parties. In order to ensure payment of invoices, Service Provider will forward to District proof that it provided the above -mentioned promotional services prior to June 30, 2019. District Stormwater Conditions The District is charged with prohibiting all non-stormwater discharges into the stormwater conveyance systems on District tidelands pursuant to San Diego Regional Water Quality Control Board Order No. R9-2013-0001 (NPDES Permit No. CAS0109266, "Municipal Stormwater Permit"). The District has the authority under State law to make and enforce necessary rules and regulations governing, among other things, stormwater management and discharge control. The District's stormwater Agreement No. 128-2017ND; Attachment A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 62 of 311 Page 2of4 regulations are found in Article 10 of the San Diego Unified Port District Code ("District Code"). Special events have been identified by the District as a potential source of non- stormwater discharges to the storm drain system and San Diego Bay. Discharges to the storm drain system or the Bay that are not entirely stormwater are considered a violation of the District's Code. To prevent unauthorized discharges, the District requires the implementation and maintenance of Best Management Practices (BMPs) at special events. Trash, bacteria and metals have been identified by the Port of San Diego as the highest priority pollutants for the bay. Any trash, sources of bacteria or metals that are generated by your event and not cleaned up will result in the issuance of an administrative citation. The discharge of any event -related material into the storm drain system or the bay will also result in an automatic issuance of a citation. BMPs specific to the activities planned for each special event are to be identified prior to the event time. In addition, the following BMPs must also be implemented as applicable: • Trash dumpsters, portable toilets, or generators shall have secondary containment and must be located at least 10 feet away from any open stormdrain inlets or catch basins and the water's edge. • All waste containers must be covered when not in use. Dumpsters must have lids closed and covered. • Keep outdoor areas neat and clean during and after event. • Remove and dispose of debris generated by the event that may be in the storm drain system. • Waste containers should be kept at acceptable levels (not overflowing). • Full trash bags must be transported in a spill proof container to ensure that any leaks from the bags do not spill on the ground. • Regularly conduct outdoor sweeping of hardscape areas like the parking lot, (if spaces have been requested) sidewalks or any other paved area within your event site to adequately control dust and debris. • Minimize outdoor material storage areas in and around your event space. • Keep outdoor material storage areas clean and dry. • Keep the event site clear from indoor activities being tracked outdoors (e.g. dirt or spilled liquids being stepped in and tracked outside) • Keep materials stored under overhead cover (e.g. tarps or canopies) or within secondary containment. • Keep stored materials closed and secure with proper labels. • All spills (oil, grease, trash juice and beverages) must be cleaned up in a timely manner. Some spills will require the use of a power washer to remove the stain. Agreement No. 128-2017ND; Attachment A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 63 of 311 Page 3 of 4 • Capture, contain, and properly dispose of all wash water used before, during, and after the event. Wash water can be disposed of to the sewer (sinks or toilets) or to landscaped areas if there are no hazardous materials in the wash water. If hazardous materials are present, you must hire someone who is a licensed hazardous waste removal company to properly dispose of the water. • Keep event clear of illicit connections to the storm drain system and unauthorized non-stormwater discharges to the storm drain system or the bay. Only rain is allowed in the storm drain system or the bay. • Minimize the volume of cleaning water to decrease wastewater • Keep site clear of leaking fluids from vehicles and equipment. Use drip pans under vehicles or equipment. • Regularly conduct preventive maintenance on all vehicles and equipment directly associated with the event to ensure no leaks are present. • A spill kit is to be accessible to the event coordinator or person in charge of spill response. • Have absorbent booms or spill materials available when fueling vehicles and equipment on -site. • Train employees in stormwater, spill response, and pollution prevention. • Conduct routine inspections of BMPs and storm drain system to ensure that BMPs are functioning properly and that no discharges to the storm drains have occurred. BMP implementation record and the stormwater training will be filled out and signed by event organizer during the environmental walk-through. Direction related to permitted special event activities can be found in the District's Jurisdictional Runoff Management Document (JRMP). The JRMP is available on the District website: (https://www.portofsandiego.org/environment/clean-water.html) or by contacting the Planning and Green Port (PGP) Department, (619) 686-6254. Agreement No. 128-2017ND; Attachment A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 64 of 311 Page 4 of 4 ATTACHMENT B COMPENSATION & INVOICING San Diego Unified Port District 1 COMPENSATION a. For the satisfactory performance and completion of the services under this Agreement, District shall pay Service Provider compensation as set forth hereunder. (1) Service Provider shall be compensated and reimbursed by District on the basis of invoices submitted. Each invoice shall include: (a) Date work performed; (b) Description of the work performed; 2. INVOICING a. Payment Documentation. Service Provider shall include the following information on each invoice submitted for payment by District. (1) Agreement No. 128-2017ND (2) The following certification phrase, with printed name, title and signature of Service Provider's project manager or designated representative: "I certify under penalty of perjury that the above statement is just and correct according to the terms of Document No. and that payment has not been received." (3) Dates of service provided (4) Date of invoice (5) A unique invoice number b. District shall, at its discretion, return to Service Provider, without payment, any invoice, which has been submitted without the above information and certification phrase. c. Invoices shall be mailed to the attention of: Jim Hutzelman, Marketing Department, P.O. Box 120488, San Diego Unified Port District, San Diego, CA 92112-0488. d. Should District contest any portion of an invoice, that portion shall be held for resolution, but the uncontested balance shall be processed for payment. District may, at any time, conduct an audit of any and all records kept by Service Provider for the Services. Any overpayment discovered in such an audit may be charged against the Service Provider's future invoices and any retention funds. Agreement No. 128-2017ND; Attachment B Service Provider: City of National City Requesting Department: Waterfront arts & Activation 65 of 311 Page 1 of 2 e. Service Provider shall submit all invoices within thirty (30) days of completion of work represented by the request and within sixty (60) days of incurring costs to be reimbursed under the Agreement. Payment will be made to Service Provider immediately after receipt of a proper Invoice. Agreement No. 128-2017ND; Attachment B Service Provider: City of National City Requesting Department: Waterfront arts & Activation 66 of 311 Page 2 of 2 EXHIBIT A CERTIFICATE OF INSURANCE San Diego Unified Port District By signing this form, the authorized agent or broker certifies (1) The Policy or Policies described below have been issued is (are) in force at this time. (2) As required in the Insured's agreement(s) with the District, coverages or conditions of coverage noted on page 2 (3) Signed copies of all endorsements issued to effect require certificate. Return this form to: San Diego c/o Ebix P.O. Box Duluth, Email: Fax: 1-866-866-6516 the following: by the noted Insurer(s) [Insurance Company(ies)] to the Insured and the policies include, or have been endorsed to include, the of this certificate. coverages or conditions of coverage are attached to this Unified Port District BPO 100085 - 185 GA 30096 - OR - sdupd(a�prod.certificatesnow.com Name and Address of Insured (Consultant) SDUPD Agreement Number: This certificate applies to property in connection with all operations of named insureds on District all agreements between the District and Insured. CO LTR TYPE OF INSURANCE POLICY NO. DATES LIMITS Commercial General Liability Occurrence Form Claims -made Form Retro Date Commencement Date: Expiration Date: Each Occurrence: $ General Aggregate: $ Liquor Liability Deductible/SIR: $ Commercial Automobile Liability All Autos Owned Autos Non -Owned & Hired Autos Commencement Date: Expiration Date: Each Occurrence: $ Workers' Compensation — Statutory Employer's Liability Commencement Date: Expiration Date: E.L. Each Accident $ E.L. Disease Each Employee $ E.L. Disease Policy Limit $ Excess/Umbrella Liability Commencement Date: Expiration Date: Each Occurrence: $ General Aggregate: $ CO LTR COMPANIES AFFORDING COVERAGE A. M. BEST RATING A B C D A. M. Best Financial Ratings of Insurance Companies Affording Coverage Must be A-VII or better unless approved in writing by the District. Name and Address of Authorized Agent(s) or Broker(s) E-mail Address: Phone: Fax Number: Signature of Authorized Agent(s) or Broker(s) Date: Agreement No. 128-2017ND; Exhibit A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 67 of 311 Page 1 of 2 SAN DIEGO UNIFIED PORT DISTRICT REQUIRED INSURANCE ENDORSEMENT ENDORSEMENT NO. EFFECTIVE DATE POLICY NO. NAMED INSURED: GENERAL DESCRIPTION OF AGREEMENT(S) AND/OR ACTIVITY(IES): All written agreements, contracts and leases with the San Diego Unified Port District and any and all activities or work performed on district premises Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The San Diego Unified Port District, its officers, agents, and employees are additional insureds in relation to those operations, uses, occupations, acts, and activities described generally above, including activities of the named insured, its officers, agents, employees or invitees, or activities performed on behalf of the named insured. 2. Insurance under the policy(ies) listed on this endorsement is primary and no other insurance or self -insured retention carried by the San Diego Unified Port District will be called upon to contribute to a loss covered by insurance for the named insured. 3. This endorsement shall include a waiver of transfer of rights of recovery against the San Diego Unified Port District ("Waiver of Subrogation"). 4. The policy(ies) listed on this endorsement will apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. 5. As respects the policy(ies) listed on this endorsement, with the exception of cancellation due to nonpayment of premium, thirty (30) days written notice by certified mail, return receipt requested, will be given to the San Diego Unified Port District prior to the effective date of cancellation. In the event of cancellation due to nonpayment of premium, ten (10) days written notice shall be given. Except as stated above, and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements or exclusions of the policy(ies) to which this endorsement applies. (NAME OF INSURANCE COMPANY) (SIGNATURE OF INSURANCE COMPANY AUTHORIZED REPRESENTATIVE) MAIL THIS ENDORSEMENT AND NOTICES OF CANCELLATION: San Diego Unified Port District c/o Ebix BPO P.O. Box 100085 —185 Duluth, GA 30096 — OR — Email to: sdupd@prod.certificatesnow.com Fax: 1-866-866-6516 Agreement No. 128-2017ND; Exhibit A Service Provider: City of National City Requesting Department: Waterfront Arts & Activation 68 of 311 Page 2 of 2 CC/CDC-HA Agenda 8/15/2017 — Page 69 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City rescinding Resolution Number 2017-68 approved by City Council on May 2, 2017 for the KaBOOM! grant. (Community Services) 69 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City rescinding Resolution Number 2017-68 approved by City Council on May 2, 2017 for the KaBOOM! grant. PREPARED BY: Audrey Denham DEPARTMENT: Community Services PHONE: 619-336-4243 APPROVED BY: C' EXPLANATION: On May 2, 2017, City Council authorized the City Manager to sign a letter of intent with KaBOOM! in order to advance the City in the grant selection process for the grant funding of a replacement playground at Kimball Park. KaBOOM! acts as an intermediary, matching donors (funding partners) with organizations in need of funding for playground equipment. During the grant application review process, staff was made aware that the funding partner requested the KaBOOM! grant replace the Las Palmas Park Playground instead of the Kimball Park Playground. In order for the City to move forward in the application process, staff re -submitted grant application documents in support of a new KaBOOM! playground at Las Palmas Park. The City has been awarded the KaBOOM! grant for Las Palmas Park and authorization to accept the grant is in a companion agenda item. This agenda item seeks to rescind the previous resolution for a playground at Kimball Park. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution, rescinding Resolution Number 2017-68 approved by City Council on May 2, 2017 for the KaBOOM! grant to build a new playground at Kimball Park. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 70 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 71 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing 1) the acceptance of the KaBOOM! grant to build a new playground at Las Palmas Park; 2) use of the General Fund Las Palmas Park Improvements balance to provide matching funds of $8,50 71 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing 1) the acceptance of the KaBOOM! grant to build a new playground at Las Palmas Park; 2) use of the General Fund Las Palmas Park Improvements balance to provide matching funds of $8,500 as required by KaBOOM!; 3) use of the General Fund Materials and Supplies balance to provide funds of $3,500 for food, water, music, and tools; 4) the City Manager to execute the KaBOOM! Community Partner Playground Agreement; 5) the City Manager to execute necessary addendums to the Community Partner Playground Agreement. PREPARED BY: Audrey Denham PHONE: 619-336-4243 EXPLANATION: See attached explanation. DEPARTMENT: Community Services APPROVED BY: FINANCIAL STATEMENT: APPROVED: L114-4 rFee- FINANCE ACCOUNT NO. APPROVED: MIS 001-409-500-598-4133 (Las Palmas Park Improvements) - $8,500 001-416-029-399-0000 (Materials and Supplies) - $3,500 Funds are appropriated and available in the above accounts. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION 0 FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, authorizing 1) the acceptance of the KaBOOM! grant; 2) use of the General Fund Las Palmas Park Improvements balance to provide matching funds of $8,500; 3) use of the General Fund Materials and Supplies balance to provide funds of $3,500; 4) the City Manager to execute the KaBOOM! Community Partner Playground Agreement; 5) the City Manager to execute necessary addendums to the Agreement. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Community Partner Playground Agreement 72 of 311 EXPLANATION On May 2, 2017, City Council authorized the City Manager to sign a letter of intent with KaBOOM! in order to advance the City in the grant selection process for the grant funding of a replacement playground at Kimball Park. KaBOOM! acts as an intermediary, matching donors (funding partners) with organizations in need of funding for playground equipment. During the grant application review process, staff was made aware that the funding partner requested the KaBOOM! grant replace the Las Palmas Park Playground instead of the Kimball Park Playground. Given that the equipment currently in place at the Las Palmas Playground has reached the end of its useful life and has been identified by Parks staff as a priority for replacement, at KaBOOM!'s request, in order for the City to move forward in the application process, staff re -submitted grant application documents in support of a new KaBOOM! playground at Las Palmas Park. On August 2, 2017, staff was notified that the City has been awarded the KaBOOM! grant for Las Palmas Park. With this action, staff seeks City Council authorization to accept the grant award for Las Palmas Park. The estimated playground completion timeframe is October or November of 2017. The process to design and build the Las Palmas Park playground is approximately 6 to 8 weeks and includes meeting the KaBOOM! project manager and funding partner, a site walk with KaBOOM! and City staff, youth and adult workshops to design the playground, site preparations by the Public Works department, and a community event to build the playground with 150 volunteers. It is anticipated that the Las Palmas Playground will be closed to the public for approximately 8 weeks, but the closure may vary depending on site preparations and KaBOOM!'s schedule. The KaBOOM! grant, will provide the remaining funds needed to replace the equipment. The current playground is approximately 3,040 square feet, and KaBOOM! will supply playground equipment for a 2,500 square foot area. All other conditions of award remain the same. As part of the grant the City is responsible for paying KaBOOM! $8,500, which will be applied to the purchase of playground equipment. The City is also responsible for providing food, water, tools and music for volunteers during the design and build process, which is estimated at $3,500. City staff will work with local service clubs and businesses to secure donations to help offset the additional $3,500. The Engineering and Public Works Department has available funds to cover the $8,500 and $3,500 required by KaBOOM!. 73 of 311 COMMUNITY PARTNER PLAYGROUND AGREEMENT August 2, 2017 KaBOOM!, Inc., a Washington, D.C. corporation(referred to herein as KaBOOM!) is pleased that the City of National City, a municipal corporation (referred to herein as the Community Partner) has agreed to collaborate with KaBOOM! and Dr Pepper Snapple Group (referred to herein as the Funding Partner) in the construction of a new playground at Las Palmas Park, located at 1810 E 22nd St, National City, CA 91950 (the "Project"). This Community Partner Playground Agreement (this "Agreement"), which sets forth the Community Partner's obligations in connection with the Project and certain matters on which the parties have agreed, will, when executed by the duly authorized representatives of each party, supersede any prior agreements and represent the complete legally binding agreement between the parties regarding the Project. 1. Obligations of the Community Partner. The Community Partner shall work with KaBOOM! and the Funding Partner as well as community residents to design, plan and build the Project. By executing this Agreement, the Community Partner is unconditionally agreeing to each of the following obligations, in each case meeting the requirements provided by KaBOOM!: (a) Fundraising. In support of the Project, the Community Partner must contribute $8,500 to KaBOOM!, which will apply the funds directly to the purchase of playground equipment. KaBOOM! will invoice the Community Partner for such amount promptly following the execution of this Agreement, which amount must be paid in full at least thirty (30) days prior to the Project's Build Day (as defined below). (b) Project Site. (I) Ownership. At the time of execution of this Agreement, the Community Partner shall provide KaBOOM! with proof of land ownership evidenced by either a deed granting title to the property to the Community Partner or a letter from the property owner showing approval for the Project. The Community Partner is the owner of the playground in its entirety, for the lifetime of the playground, including the equipment and/or safety surfacing purchased by KaBOOM! and/or the Funding Partner. (ii) Permits. Prior to Build Day, the Community Partner shall obtain or cause to be obtained all necessary permits and licenses regarding the installation, possession and use of the playground in compliance with applicable laws and regulations. (iii) Preparation. The Community Partner shall ensure that the Project site is safe for volunteers and children, which responsibility includes: (1) recruiting fifteen (15) adult volunteers to participate in preparation activities two to three days prior to Build Day;(2) preparing the site for the installation of the Project at least two weeks before Build Day, which includes removing existing playground equipment, footers and safety surfacing, grading the land, removing fencing and performing soil tests; (3) conducting up to two (2) utility checks as reasonably requested by KaBOOM! with the appropriate utility companies, with the first test being completed on or before Design Day (as defined below) and with all utility check documentation provided upon completion to the KaBOOM! project manager who shall supervise the planning and installation of the playground (the "Project Manager"); and (4) conducting up to two (2) soil site tests as reasonably requested by KaBOOM!, with the first test being completed on or before Design Day and with all soil check documentation provided to the Project Manager upon completion. The Community Partner is responsible for undertaking any necessary risk mitigation should the soil be deemed unsafe for children and volunteers. (iv) Safety and Security. The Community Partner shall ensure the security of equipment, tools, supplies and well being of the adults and children from the beginning of the preparation activities until the conclusion of Build Day, including any postponement. (v) Maintenance. Maintenance of the playground facility and supervision of its use is the sole responsibility of the Community Partner. The Community Partner shall collaborate with KaBOOM! during the Project 74 of 311 (c) planning process to develop a maintenance program for the playground and, with the support of the property owner (if owner is a separate party), shall maintain the playground and the property before and after the Build Day to ensure a safe and attractive playspace. In furtherance of the foregoing, in the event any playground equipment included in the Project no longer is permitted for any reason to be located at its original site of construction or such site is no longer controlled by the Community Partner for any reason, then the Community Partner promptly shall notify KaBOOM! following its becoming aware of such situation and shall, at the Community Partner's sole cost and expense, take such steps as may be necessary to promptly and safely relocate the playground equipment (including any permanent signage and other fixtures) to an alternate site that serves children or to ensure that the successor controlling person of such site shall continue to make such playground available to children in the same manner contemplated as of the Build Day and maintain (or permit the Community Partner to maintain) such playground in accordance with the maintenance program. In addition, the Community Partner shall accept and maintain engineered wood fiber as playground safety surfacing, meeting standards established by Consumer Product Safety Commission guidelines, for the lifetime of the playground. Guidance and materials for the purpose of developing a maintenance plan for the playground are available, upon request, from the playground equipment and safety surfacing manufacturers, including Playworld Systems, Inc. Design Day. The Community Partner agrees to host a KaBOOM!-facilitated "Design Day" with at least twenty (20) adult volunteers and twenty (20) children. Such adult volunteers shall remain engaged in the planning activities throughout the Project's planning process. (d) Build Day. The Community Partner shall recruit 175 adult volunteers from the community to participate in a one - day installation event for the Project, which is scheduled to occur on a date to be determined and which is referred to herein as the Build Day. The Community Partner shall ensure that all volunteers sign a waiver. On the Build Day, the Community Partner shall provide food, water, tools, dumpsters, music and restroom facilities for all volunteers. (e) Promotion; Intellectual Property. The Community Partner shall seek prior approval from KaBOOM! and/or the Funding Partner for any materials that reference the Project or contain the name, trademarks, service marks, logos and other intellectual property (collectively, and together with all goodwill attached or which shall become attached to any of the them, the "Marks") of KaBOOM! and/or the Funding Partner, including press releases, fliers and promotional materials. The Community Partner acknowledges and agrees that each of KaBOOM! and the Funding Partner is the sole owner of all right, title and interest in and to its respective Marks. The parties acknowledge that KaBOOM! and the Funding Partner may take all steps to protect their Marks as they deem appropriate. Any use of the Marks will inure to the sole benefit of KaBOOM! or the Funding Partner (as applicable). The Community Partner shall not use the Marks in any manner that would harm the reputation of KaBOOM! or the Funding Partner or disparage or negatively reflect upon the Marks. Upon expiration of or termination of this Agreement for any reason, the Community Partner shall cease all use of the Marks. The Community Partner shall collaborate with KaBOOM! and the Funding Partner to secure media coverage for the Project. Community Partner is subject to the California Public Records Act (see Government Code Section 6251 et. seq.), and this Section 1(e) is not intended to impede or impair Community Partner's requirements or obligations under that Act. Signage. The Community Partner shall allow the names and logos of KaBOOM! and the Funding Partner to be displayed on permanent playground signage, which shall be substantially in the form provided to the Community Partner during the application process and shall be 12'/4 inches wide by 301/4 inches tall and mounted on poles in a mutually agreed location. Playground Costs. The Community Partner is solely responsible for and shall hold KaBOOM! and the Funding Partner harmless from any costs incurred by the Community Partner for any prior site preparation, upgrades or improvements or any equipment or materials purchased to supplement those secured by KaBOOM!. (h) Warranty. The playground equipment and the safety -surfacing related to the Project may be covered under warranty by the applicable manufacturers, a copy of which may be obtained, upon request, from such manufacturers. The Community Partner acknowledges that any warranties and/or guarantees on any equipment or material are subject to the respective manufacturer's terms thereof, and the Community Partner agrees to look solely to such manufacturers for any such warranty and/or guarantee. Neither KaBOOM! nor the Funding Partner nor any of their respective affiliates, directors, officers, managers, partners, members, shareholders, (f) (g) 75 of 311 (i) employees, agents or representatives, have made nor are in any manner responsible or liable for any representation, warranty or guarantee, express or implied, in fact or in law, relative to any equipment or material, including its quality, mechanical condition or fitness for a particular purpose. Insurance. The Community Partner (or such other appropriate entity to which KaBOOM! consents in writing) shall obtain and maintain from no less than seven (7) days prior to the Build Day and through the first anniversary of the Build Day, commercial general liability insurance (providing coverage against liability for bodily injury, death and property damage that may arise out of or be based upon the use of the playground) with a limit of not less than one million dollars ($1,000,000) per occurrence. The Community Partner shall also obtain and maintain worker's compensation insurance policies with statutory limits for the state in which the work is performed for their volunteer employees. Within seven (7) days from execution of this Agreement, the Community Partner shall provide to KaBOOM! a copy of a certificate from its insurer indicating the nature, scope, duration and amount of insurance coverage, and naming KaBOOM! and the Funding Partner as additional insureds under such policy, which insurance shall be primary over any other insurance covering KaBOOM! and the Funding Partner and which policy shall provide that KaBOOM! and the Funding Partner be given at least thirty (30) days prior written notice of any change or cancellation of coverage. (i) Indemnification. Except as is expressly prohibited by law, the Community Partner shall indemnify and hold harmless KaBOOM!, the Funding Partner and their respective affiliates, directors, officers, managers, partners, members, shareholders, employees, agents and representatives from any and all losses, liabilities, claims, actions, fees and expenses (including interest and penalties due and payable with respect thereto and reasonable attorneys' and accountants' fees and any other reasonable out-of-pocket expenses incurred in investigating, preparing, defending or settling any action), including any of the foregoing arising under, out of or in connection with any breach of this Agreement, any actions associated with this Project or resulting from the use of any playground property and equipment, including those for personal injury, death, or property damage, except to the extent resulting from the gross negligence or willful misconduct of such indemnified person. This provision shall survive any termination or expiration of this Agreement. (j) Data and Reporting Requirements. The Community Partner shall (i) promptly following the confirmation of the Project, distribute one or more play -related surveys provided by KaBOOM! to its stakeholders, including parents/caregivers, volunteers, staff and board members, (ii) cause members of its planning committee to complete a post -build survey provided by KaBOOM! within 2 weeks from the Build Day and a 6-month survey provided by KaBOOM! within 7 months from the Build Day. 2. Obligations of KaBOOM!. (a) Playground Build. KaBOOM! shall provide technical and organizational leadership and guidance for the Project and shall: (i) Coordinate Funding Partner participation, facilitate playground design, including regular planning meetings, and work with vendors to procure equipment and materials in a timely manner, except to the extent that safety surfacing other than engineered wood fiber is used, which shall be procured by the Community Partner. (ii) Manage construction logistics for the Project, coordinate playground site preparation activities with the Community Partner, inventory equipment and materials, and assure that the necessary tools and materials and other general supplies are available on the Build Day. (iii) Lead the Build Day activities, including the coordination of Build Day captains and volunteers. (iv) Make available certain educational and promotional materials related to the Project. (b) Inspection. KaBOOM!, in collaboration with the Community Partner, will secure a Certified Playground Safety Inspector to review the playground structure at the conclusion of the Build Day (or, if KaBOOM! assumes responsibility for the playground construction going beyond one day, at the conclusion of the installation) to ensure that the structure is safe and built to all appropriate standards and guidelines, unless the Build Day is not completed on the Build Day due to failure of the Community Partner, in which case the Community Partner shall secure the Certified Playground Safety Inspector. (c) Promotion. KaBOOM! will provide proposed promotional materials relating to the Project for the Community Partner's review and approval, which approval shall not be unreasonably withheld or delayed. (d) Website Listing. KaBOOM! will place the pla • • • • • • ' st of KaBOOM! builds on the KaBOOM! website and KaBOOM! will send information to the Com 76 of 311 playground maintenance programming and enhancements. (e) Post -Build Day. The Community Partner shall (i) within one week following the Build Day, complete and submit a Post Build Report, in the form to be made available by KaBOOM!, and (ii) shall use its commercially reasonable efforts to provide, and otherwise shall cooperate in good faith with KaBOOM! regarding obtaining, such other information related to the Project as KaBOOM! from time to time may request. 3. Build Day Postponement. The Build Day shall not be postponed except when weather or other conditions jeopardize the safety of the volunteers or threaten the structural integrity of the playground. The decision to postpone the Build Day will be made by majority agreement of the representatives of KaBOOM!, the Community Partner and the Funding Partner, except where such decision must be made by KaBOOM! on the construction site and representatives of the Community Partner and the Funding Partner are not available for consultation. In the event that the Build Day is postponed, KaBOOM!, the Community Partner and the Funding Partner shall develop a plan for rescheduling the Build Day at the next earliest date possible for each party. The Funding Partner shall be responsible for all additional expenses related to the rescheduled Build Day, including, without limitation, equipment, labor and materials, storage and travel costs and expenses; provided, however, that the Funding Partner shall be notified of the estimated amount of such additional expenses in connection with rescheduling of the Build Day. Notwithstanding the foregoing, in the event that the date of the Build Day is cancelled or changed as a result of the Community Partner's failure to satisfy its obligations in connection with the Project, then the Community Partner shall be liable to KaBOOM! and the Funding Partner for all such additional expenses related to the rescheduled Build Day. 4. Funding Partner Relations. KaBOOM! has a separate contract with the Funding Partner pursuant to which the Funding Partner has agreed to provide financial and human resources for the Project. In recognition of the Funding Partner's contribution of such resources, the Funding Partner shall receive first placement on any recognition materials developed for the Project, including playground signage, banners, T-shirts, press releases, website and newsletter stories, and flyers, and the Community Partner shall not solicit sponsors or donors in relation to the Project whose products or services directly compete with the products or services of the Funding Partner as identified to the Community Partner by KaBOOM! and/or the Funding Partner. In the event the Community Partner solicits other sponsors or donors, then the Community Partner shall not permit such sponsors or donors to compete with the Funding Partner for signage and sponsorship recognition. 5. Termination. In the event that the Community Partner fails to make the payments required under Section 1(a) or otherwise breaches this Agreement, KaBOOM! may terminate this Agreement upon written notice to the Community Partner of such termination. Furthermore, if either party is delayed or prevented from fulfilling any of its obligations hereunder by any cause beyond its reasonable control, including acts of God, acts or omissions of civil or military authorities, fire, strike, flood, riot, act of terrorism, war, transportation delay, or inability due to such causes to obtain required labor, materials or facilities, such party shall not be liable hereunder for such delay or failure and either party may terminate this Agreement if the other is unable to perform any obligation hereunder for a period longer than ten (10) calendar days due to such force majeure event, in which case KaBOOM! shall refund to the Community Partner any amounts paid to KaBOOM!, less expenses already committed and/or incurred prior to the date of such termination. If, upon termination as provided herein, the sum due KaBOOM! the by Community Partner exceeds the sum paid to KaBOOM! hereunder, the Community Partner shall pay KaBOOM! for any such additional sum due upon presentation of appropriate documentation within thirty (30) days of invoice. Except as set forth above, upon any termination, this Agreement shall become void and have no effect, and no party shall have any liability to the other party, except that nothing herein will relieve any party from liability for any intentional breach of this Agreement prior to such termination. 6. General Provisions. The Community Partner represents to KaBOOM! that all information provided by it to KaBOOM!, including in the Playground Profile Application, is true, correct and complete in all respects and does not omit any information relevant to the Project. Each party has all requisite power and authority, including any necessary approval 77 of 311 by its governing body, to execute and deliver this Agreement, and to perform its obligations hereunder. This Agreement may not be assigned or transferred by either party without the prior written consent of the other party hereto. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their respective successors and permitted assigns, and where expressly stated, their affiliates and representatives. This Agreement shall be governed by and construed under the laws of the State of California, without regard to conflicts of laws principles to the extent that the application of the laws of another jurisdiction would be required thereby. This Agreement may be altered, modified or amended only by a written document signed by both parties. This Agreement may be executed in two or more counterparts, each of which shall be an original and all of which, when taken together, shall constitute the same agreement and may be delivered by facsimile or electronic mail transmission with the same force and effect as if originally executed copies hereof were delivered. Any notices required or permitted to be given hereunder shall be sent by certified or registered United States mail, postage prepaid, by personal delivery addressed to the applicable party or by facsimile or electronic mail transmission (the receipt of which is confirmed) at the address set forth under such parry's signature below. The Funding Partner shall be an intended third party beneficiary of Sections 1(b), (e), (f), (g), (h), (i) and (j) and Sections 2(b), 3, 4 and 6 of this Agreement and is entitled to enforce its rights under such sections as if it were a party to this Agreement. By executing this Community Partner Playground Agreement where indicated below, each of KaBOOM! and the Community Partner agrees, as of the date identified above, to be legally bound by all of the terms and provisions set forth above. The City of National City, a municipal corporation By: Name: Leslie Deese Title: City Manager Address: 1243 National City Blvd. National City, CA 91950 T: (619) 336-4242 e-mail:ldeesenationalcityca.gov KaBOOM!, Inc. By: Name: Gerry Megas Title: Chief Financial Officer Address: 4301 Connecticut Ave. NW, Suite ML-1 Washington, DC 20008 T: (202) 464- 6180 F: (202) 659-0210 e-mail: gmegas@kaboom.org Contact information for the person who should receive KaBOOM! invoices: Name: Audrey Denham Mailing Address: 140 E 12th St National City, CA 91950 Telephone number: (619) 336-4243 Email: adenham@nationalcityca.gov 78 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 79 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to sign an Encroachment Permit and Agreement with Dajani Hospitality, for the installation of an Americans with Disabilities Act (ADA) compliant pedestrian access ramp in th 79 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to sign an Encroachment Permit and Agreement with Dajani Hospitality, tor the installation of an Americans with Disabilities Act (ADA) compliant pedestrian access ramp in the public right-of-way on Civil Center Drive for entry into the commercial building located at 1302 National City Blvd. PREPARED BY: Charles Nissley, Senior Civil Engineering Tech. PHONE: 61 g-333-4388 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. IN/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to sign an Encroachment Permit and Agreement with Dajani Hospitality, for the installation of an ADA compliant pedestrian access ramp on Civic Center Drive for entry into the commercial building located at 1302 National City Blvd. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Encroachment Permit and Agreement 3. Exhibits "A" and °B" 4. Resolution 80 of 311 EXPLANATION Dajani Hospitality, the owner of the property located at i302 National City Boulevard has received approval for their tenant improvements for the commercial building site. The current configuration of the building entry and the public sidewalk do not meet the requirements of the Americans with Disabilities Act (ADA). In order to comply with the requirements an entry ramp into the city reserved right of way on Civic Center Drive will need to be installed. ADA compliant access is a development requirement in order to complete the project and obtain final inspection and occupancy. This requirement would be necessary regardless of the type of building use. Dajani Hospitality is requesting an Encroachment Permit Agreement be entered into with the City to allow for the installation of the pedestrian ramp. 81 of 311 FEE: $490.00 ENCROACHMENT PERMIT AND AGREEMENT (Commercial) The pty Of Ntional Vereby grants an Encroachment Permit to the undersigned, a►.4., FAS ; ti i a (hereinafter referred to as "OWNER"), in accordance with and pursuant to the tms and conditions set forth in Chapter 13.12 of the National City Municipal Code. OWNER is the owner of that certain real property described in the attached Exhibit "A", or is an owner of personal property that is proposed to be installed in the public right-of-way or other public property of the City of National City, County of San Diego, State of California. The OWNER, in consideration of this grant of permission by the City of National City (hereinafter referred to as "CITY") to install and maintain certain personal property or a building, facility, or other structure (hereafter designated from time to time as an "encroachment") within or upon a CITY easement, property, or right-of-way for the use and benefit of OWNER'S property and adjacent lands, now covenants and agrees as follows: The site of installation and any description of OWNER'S encroachment is described in Exhibit "B", attached. The terms and conditions under which the encroachment is to be installed and maintained are as follows: 1. Upon notification in writing by the City Engineer, the above described encroachment shall be abandoned, removed, or relocated by OWNER at the owner's sole expense. 2. The said encroachment shall be maintained in a safe and sanitary condition at all times at the sole cost, risk, and responsibility of OWNER and any successor in interest, who shall hold CITY harmless with respect thereto. 3. This Permit and Agreement, when made for the direct benefit of OWNER's land or property described above, and the covenants herein contained shall run with said land and shall be binding on the assigns and successors of OWNER. Should OWNER or its successors fail to remove or relocate the encroachment herein permitted within thirty (30) days after notice of removal or relocation from the CITY, CITY may cause such removal or relocation to be done at OWNER's sole cost and expense, which shall be a lien upon said land. A copy of this Encroachment Agreement shall be recorded , . against any real pi:fperiyv1f the owner's that is hereby benefited by iile encroacnmenr. Upon request by CITY, PERMITTEE shall record this Encroachment Agreement with the County of San Diego, County Recorder's Office, and upon recordation shall return the original to the CITY. 4. OWNER shall indemnify, defend, and hold harmless CITY and its officers, agents, and employees from all liability, loss, costs, claims, demands, suits, and defense costs, including attorneys' fees, arising out of Owner's entry upon and use of City's easement or right-of-way for the installation, maintenance, and use of the owner's encroachment. 5. OWNER and each successor in interest or assign shall take out and maintain, during the time the encroachment remains on CITY's easement or right-of-way, commercial general liability insurance with minimum limits of One Million Dollars ($1,000,000.00) combined single limit per occurrence, covering all bodily and property damage arising out of this Encroachment Agreement. This policy shall name CITY and its officers, agents, and employees as additional insured, and shall constitute primary insurance as to CITY and its officers, agents, and employees, so that any other policies held by CITY shall not contribute to any loss under said insurance. Said policy shall 82 of 311 provide for thirty (30) days prior written. notice to CITY of cancellation or material change. Prior to commencement of this Encroachment Agreement, OWNER shall furnish CITY a certificate of insurance with original endorsements evidencing the coverage required by this section. Should owner fail to do so, City may elect to obtain such coverage at OWNER'S expense or immediately terminate this Agreement. 6. The full terms and conditions under which this Encroachment Permit is issued are further set forth in Chapter 13.12 of the National City Municipal Code, which terms OWNER hereby specifically acknowledges and agrees to. Owner also acknowledges that those terms and conditions include, without limitation, the following: a. The City reserves the right to charge the Owner "fair and reasonable" compensation for the use of CITY property retroactive to the date of construction or installation of the encroachment. b. The CITY can require the removal, relocation, or undergrounding of the encroachment when deemed necessary and feasible by and in the sole discretion of the City Engineer at owner's expense. This encroachment Permit is not valid and confers no rights to install and maintain an encroachment until it is accepted by the Owner. DATED: CITY OF NATIONAL CITY Ron Morrison, Mayor PERMII'1'EE: ..sir t��.t . J7)6;;i, Ent il/ ny ,? Name & Title 1 4` futiJe'- ATTACH NOTARY CERTIFICATION FOR THE NAME OF PERMITTEE SHOWN ABOVE. USE CALIFORNIA. LIFORNIA. ALL PURPOSE ACKNOWLEDGEMENT NOTARY ONLY, PERMITTEEIAPPLICANT INFORMATION: Person in Responsible Charge 2417 Phone Number Firm Name Mailing Address: PLAT SHOWING LOCATION OF STRUCTURES, EASEMENT, OR RIGHT-OF-WAY, AND SEWER AND/OR DRAINAGE FACILITIES: SEE EXHIBIT "B", ATTACHED 2 83 of 311 Encroachment Permit and Agreement (Commercial)) CALIFORNIA ALL= PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California } County of -krJ-3ef } On (1' q / / before me, earl?, e )1(1 Ai c o f. V 1.J� ! ,i`L (Here insert name and litleof the °Mueer) V personally appeared 0 h �r— `can t, who proved to me on the basis of satisfactory e#idence to be the person(K whose name() is/are-subscribed to the within instrument and acknowledged to me that heisliieithey executed the same in his/herftheir authorized capacityEiesj; and that by his/her leis- signature on the instrument the person -or the entity upon behalf of which the personacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary Public Signature (Notary Public Seal) INSTRUCTIONS FOR COMPLETING THIS FORM ADDITIONAL OPTIONAL INFORMAT ON This form complies with current Cniffarr±ie. statutes regarding notary wording and, DESCRIPTION OF TI-IE ATTACHED DOCUMENT r�CrO k.e11 itle or description of attached document) r descri do attached do (Title o p document continued) Number of Pages Document Date r( CAPACITY CLAIMED BY THE SIGNER ❑ Individual (s) ❑ Corporate Officer (Title) Partner(s) ❑ Attorney -in -Fact ❑ Trustee(s) ❑ Other 2015 Version www.NotaryClasses.com 800-873-9865 Jf needed, should be completed and attached to the document. Acknowledgments from other states may be completed for documents beingsenr to that state so long as the wording does not require the California notary to violate California notary law. • State and County information must be the State and County :where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. he/she/the- is /are ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re -seal if a. sufficient area permits, otherwise compete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk. Additional information is not required but coati; iie]p io ensure this acknowledgment is not misused or attached to a different document. ti Indicate title or type of attached document, number of pages and date. Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). attach this document to the signed document with a staple. 84 of 311 It • EXHIBIT "A" HANDICAP RAMP MATERIAL DICRIPTION The 5'-0" wide x approximately 20'-0" long handicap (accessibility) exit ramp and landing is located to the North of 1302 National City Blvd. on the city sidewalk between the existing building and Civic Center Drive as described in "Exhibit A" legal description. The new sloped ramp and landing are constructed of broom finish concrete and vary in height from 0" above the existing sidewalk to approximately 15" +/- above. The ramp and landing have 1 V2" diameter stainless steel (optional painted finish) handrails on each side and at the top landing. The handrails rise above the surface of the ramp and landing by 38" (max.) The new ramp and landing provide a California Building Code required secondary access from the existing building and doorway. 85 of 311 "fa" LEGAL DFS(:RI 1 ION : D C .VP R. VAIP 1-1\('R( =.,CIT .:mNT i-ITT° PORTION W ITTEN INS NOT YI.HERLY R1(1IT OF WAY OI CIVICt t N I C R DRIVE. (FORMERLY 13 ` ' STREET). .ADJACLNT TO LOT 22. IN BLOCK 14 ACCORDING TO MAP 1ii11'C :,(1i� 1.(). 3:$.1'I 1=1) T THE OF "Tt_L 01. ! HE C€ i .:TY RECORDER 3' R Or S'.N MEG() O 1013ER 2. 18 S:. A O U' MR i.`C`t I. ` R I. - D '.SCRIBfl) A - V .r OV, .DEGLINNING AT 1H s I'OJ T Of 1NfTLASECTT(,! HL SOU fI E LY RIGHT (M WAY L1M O1 Sk1D CIVIC CENTER DR.IVT; AND FIE 'WESTERLY RIGHT ( .VY I.P\L CIF N. V1 IM J.x: CITY OCU L\'AR.D,11ORM RbY NATIONAL T IONAL . Y\ EN I ;11). ,'ILSO RUING THE NORTHEAST COR TI. R OF 1:0; fl. RI.00K.14 OF SAID :�ziAF 348. CE: SOUTH 7''I 3` „ 1 FST 54.40 T.ILTALt3NG SAID SOT.i}..tFRI.Y RIGHT OF WAY 1. NF; OF :ENTER DRIVE A.Nr) t()I s_^..Its T T TRUE POINT -OB -C i:Ik kG THENCE I FAV ING SAD SOU 1 H..E11LY Ram Or WAY LINE Of' CIVIC CI;\ IFR DRIVE .AND LOI 22, N(IRTIF 18"i1t:'O€;` t tS1.Y i t1-EFf'. H1"MCF'. SOLr 1 H-I 72 00'O0" WEST 19.50 FEET. T1 ENCF SOETH 18s'0000 EAST 5.10 E E 1`. TO VHF POINT 01- 1N1 FRS1:C ION OF SAID SOUTHLRLY R O 'T Or WAY LINE OT_ CIVIC CEN i FR URIC'. AND LOT 22, TIILNC.1% NORTH 72.' .00,E EAS`i' 19.51)1 Ei i ..:.LONG S I13 St" .-11T (LY RIGHT OF WVi 1 !NE OF CIVIC CENTER DRTV1. AND LO 1 22 40 THE TRUE POINT OF BHJIN'.. ENG. SAID .1kANIF ENC"ROA+CI,V EN f CUN A.i.NS .45 SQ. 'T. (0.00 ACRF). MORE OR LESS} AND IS SHOWN AND D r.SIGN ATM ()N,1.\..T11 F` 'J ATTA.(..1-1.- L) I LRi- T(t AND M.AD.E A P 1R"i 1863-ENC. °ACTI.T.(tl iot1 l lANO/CAP RA4IP rhiCROACH/h9lI 1302 IVATIONAI CIF' 8114). N1810004" 50.00 / 0 0 L1 1! 7:P.ait ACCiJLJWE SURV, INC, 1919 LAAM) S.1%1F. 19, SAN VECOs CA 92109., (a58) 4a7,-Atitm Fix(&s) Qsa-so56 LEZNO .11-`am EA111131r LilifE TABLE L1 AIMVOVON 510' 12 S72V0'001Y 19.5 LJ si8VOWE 5.10' 14 02V0'001- 1950' SCALE: 1 F.08. INIVCATES PM?. OF 8011VO4V6 1NOICAES 7R1JEPONT OF BEMI14161 micra eavairiz- RALV ENMAChifIENT 99,45FT (002 ACRE) fr • 108V0'004" 5000' , yeti dr( 1114T ItiftR&A1701I ,9i0114 IS 8A-SED C•;`).4. ATOM OAP, PO Fia9 SONO' PAS aRfOii31C4 ND 11,AT IT IS TRUE 4 RRECT i Th 8137. mometvoi- Aito OW OF 'f'1.01' 11,100V2,1161 F1La 14.9 ias3-p3 j et..2 e. PloiAN 0 i•=xp. OSPO/17 No. LS 5117 0,.-tL'///05 017 87of311 CC/CDC-HA Agenda 8/15/2017 — Page 88 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Pow 88 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Association (NJPA) Contract #032515-CNH to award the purchase of one (1) Case backhoe to Sonsray Machinery, an authorized Case dealer, in an amount not to exceed $128,991.57. PREPARED BY: Ray Roberson, Management Analyst II PHONE: 619-336-4583 EXPLANATION: See attached explanation. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-416-221-511-0000 (Equipment Replacement Reserve) $128,991.57 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION FINAL ADOPTION El STAFF RECOMMENDATION° Adopt Resolution awarding the purchase of one (1) Case backhoe for the National City Engineering and Public Works Department. BOARD 1 COMMISSION RECOMMENDATION: N/A. ATTACHMENE 1. Explanation 2. Quote 3. National Joint Powers Association (NJPA) Contract #032515-CNH 4. Resolution 89 of 311 Explanation: As part of the FY 2018 annual budget, City Council approved funding through the Sewer Service Fund for the purchase of one (1) Case backhoe for the National City Engineering and Public Works Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the National Joint Powers Association Contract #032515-CNH to award the purchase of one (1) Case backhoe to Sonsray Machinery, an authorized Case dealer, in an amount not to exceed $128,991.57. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the National Joint Powers Association Contract #032515-CNH was competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the National Joint Powers Alliance Contract #032515-CNH to award the purchase of one Case backhoe to Sonsray Machinery, an authorized Case dealer, in an amount not to exceed $128,991.57, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the Sewer Service Fund.' 90 of 311 SDNSRAY QUOTATION NJPA PRICING - Contract #032515-CNH To: City of National City NJPA 417730 1726 Wilson Avenue Attn: Teeny Gust From: Paul Lull, Sales Consultant, Sonsray Machinery Date: July 27, 2017 Quote good for 60 days CASE Sonsray Mechiery 1475 Pioneer Way El Cajon, CA 92020 Store: 619-873-0123 Cell: 858-864-2935 QTY CODE DESCRIPTION Case MSRP NJPA Price (less 49%) 1 590SN 4WD T4 Final 590SN 4wd, Tier 4 Final - T46 $ 149,137.00 $ 76,059.87 1 Performance Pkp-Pilot 4wd Combo Direct Combo Pads. Auto Ride, Gripper Teeth Extlt $ 5.885.00 $ 3,001.35 1 423061 4wd Powershift S-Type Trans $ - $ - 1 9200012 14x17.5,10 PR Front Tires $ - $ - 1 8382564 21 Lx2410PR Rear Tires $ - $ - 1 423076 Extendahoe $ 7,473.00 $ 3,811.23 1 423047 Heavy Duty Front CWT, Extendahoe $ 487.00 $ 248.37 1 423078 'Pilot Controls wl Power Lift $ 2,746.00 $ 1,400.46 1 423084 Combo Direct Backhoe liyds wd Pilot Controls (trio in Perf Pkg) $ - $ - 1 442017 Hyd Pin & Release Backhoe Bucket Coupler $ 3,191.00 $ 1,627.41 1 423069 24" Universal Backhoe Bucket $ 1,445.00 $ 736.95 1 1 442056 Flip Ctver Stabilizer Pads - Combo (Included In Perf Pkg) $ - $ 1 742433 93" Wide4inl Loader Bucket $ 7,483,00 $ 3,816.33 $ 5,626.32 1 747853 Cab wl2Doors, Heater and A/C $ 11,032.00 1 442083 Dix Cab Pkg (72 DBA, 0lx !Mellor. Visor, Viscous Fan) $ 1,510.00 , $ 770.10 1 423077 Radio AMIFM/MP3 $ 268.00 $ 136.68 1 747735 3" Seat Belt $ 86.00 $ 43.86 1 745160 Vinly Air Suspensran Heated Seat wf Arm Rests $ 850.00 $ 433.50 1 745136 4wd Drive Shaft Guard $ - $ - ' 1 747874 Battery Disconnect/Jump Start $ 177.00 $ 90.27 1 745171 Engine EC0 Mode $ 350,00 $ 176.50 1 745172 Auto Protection Shutdown $ 100.00 $ 51.00 1 423092 Gripper Teeth Extn (Included in Perf Pkg) $ - $ - 1 745167 Locking DEFIFuel Cover $ 152.00 $ 77.52 1 423090 Auto Ride Control (Included in Perf Pkg) $ - $ - 1 728758 Rotating Beacon $ 273.00 $ 139.23 1 747875 Tod Box $ 198.00 $ 100.98 1 745121 Case SiteWatchTelematas $ - $ - 1 745131 '3 Yr Advanced Tele Subscription $ - $ - 1 84467273 18"Uidversal Bucket $ 1,684.00 $ 858.84 $ Total MSRP Usti NJPA Net $ 194,827.00 99,206.77 $ I Additional Items i $ - PD1 $ 1.550.00 $ 2,650.00 *Freight Frio and DEF $ 200.00 Delivery '$ 500.00 1 ' Woods #3030887.60 - 50" ditch backhoe bucket wle teeth $ 2,797.00 1 1 Helac model PT08 Power Tilt for Case 590SN backhoe $ 9,572.00 ote: customer advised this Helac is not tested by Case. - custdner assumes all nek and merchantabiktykcapibiWy1 - Options (Case 690SN only). See brochure for details Extended PPP Protection Plan (+ivf no deductables) 3 yrl3000 hour Power Train . $ 627 00 3 yr13000 hour Power Train Plus $ 940.00 3 yr/3000 hour Premier $ 1,947.00 SUBTOTAL $ 116,477.77 Document Faso $ 575.00 i Sales Tax 8.75% $ 10,191.80 Sub Total $ 127,044.57 3 yr/3,000 Premier Extended Warranty $ 1,947 00 t TOTAL $ 128,991.57 91 of 311 7/12/2017 National Joint Powers Alliance :: CASE Construction }lorne> Cooperative Purchasing >Contracts - Fleet >Construction &Agricultural Equipment > CASE Construction CASE CONSTRUCTION Overview Contract Documentation Pricing Marketing Materials ',IPA Contact Information HOW TO PURCHASE r} Our step-tb{•step glide Vendor Contact Info Tony Simpson Direct Phone: 262-636-6576 Tony.5imosonOcasece.com www,casece.corn CASE Construction Contract*: 032515-CNH Category: Construction &Agricultural Equipment Maturity Date: 05/19/2019 NITA AWARDED tONIRM CASE Construction Equipment sells and supports a full line of construction equipment around the world, including the No.1 backhoe loaders, excavators, motor graders, wheel loaders, asphalt rollers, soil compactors, crawler dozers, skid steers, compact excavators, compact wheel loaders, compact track loaders, tractor loaders and rough -terrain forklifts. Through CASE dealers, customers have access to a true professional partner with world -class equipment and aftermarket support, industry -leading warranties and flexible financing. CASE also offers the integration of advanced location and equipment management technologies, including SiteSolutionsTM, Find your nearest dealer Click to view the NJPA CNH £ndtstrial America t r C Construction contract roAdopted by the WSrATE ar S of NY OGS; NEW YORK OGS CONTRACT h ttp:/1www. nj pacoo p. o rglcoo p era Live-p u rc h a s i n g/co nt racks-fl a eti h e av y 92 of 311 2515-cnh 11 1/1 CC/CDC-HA Agenda 8/15/2017 — Page 93 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Intergove 93 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formai bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National intergovernmental Purchasing Alliance (NIPA) Contract #120535 to award the purchase of one (1) Toro Groundmaster 4000-D mower to Turf Star, an authorized Toro dealer, in an amount not to exceed $68,728.17. PREPARED BY: Ray Roberson, Management Analyst II PHOI`.' 619-336-4583 EXPLANATION: See attached explanation. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: MIS 644-416-221-511-0000 (Equipment Replacement Reserve): $68,728.17 Funds are appropriated and available in tho above account. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION n FINAL ADOPTION n atC&L--- FINANCE STAFF RECOMMENDATION: Adopt Resolution awarding the purchase of one (1) Toro Groundmaster 4000-D for the National City Engineering and Public Works Department. BOARD / COMMISSION RECOMMENDATION: N/A. ATTACHMENTS: 1. Explanation 2. Quote 3. National Intergovernmental Purchasing Alliance (NIPA) Contract #120535 4. Resolution 94 of 311 lExplanation: As part of the FY 2018 annual budget, City Council approved funding through the Equipment Replacement Fund for the purchase of one (1) Toro Groundmaster 4000-D mower for the National City Engineering and Public Works Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the National Intergovernmental Purchasing Alliance Contract #120535 to award the purchase of one (1) Toro Groundmaster 4000-D mower to Turf Star, an authorized Toro dealer, in an amount not to exceed $68,728.17. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the National Intergovernmental Purchasing Alliance Contract #120535 was competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the National Intergovernmental Purchasing Alliance Contract #120535 to award the purchase of one (1) Toro Groundmaster 4000-D mower to Turf Star, an authorized Toro dealer, in an amount not to exceed $68,728.17, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the General Fund. 95 of 311 Date: May 1, 2017 Quotation for City of National City Prepared Fo ° Victor Ucibe City of National City 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 Configuration Name iQuote No: Sales Person: Quote No:3282923-00 2119099 Erin Novotny erin.novotny@turfstar.com {760) 597-6041 National IPA Pricing: Contract 120535, IPA Membership required. Summary Qty Unit Price Sub Total Sales Tax 010-Groundsmaster 4000-D T4 Compliant Diesel 54HP 1 Totals: $63,198.32 $63,198.32 $5,529.85 Total $68,728.17 $63,198.32 $5,529.85 $68,728.17 1�Page Unit price reflects state and local taxes, if applicable 96of311 Quotation for City of National City Date: May 1, 2017 Quote No:3282923-00 Configuration Product Details 0 0-Groundsmaster 4000-D T4 Compliant Diesel 54HP Model Product Description 30609 Grou ndsmaster 4000-D 74 Compliant Diesel 54HP 30349 Universal Sunshade White 30420 Recyler Kit GM4000 Qty Unit Price Extended Sales Tax Total 1 $60,917.02 1 $530 98 1 $1,140.94 $60,917.02 $5 30.98 $1,140.94 $5,330.24 $46 46 $99.83 $66,247.26 $577 44 $1,240.77 108-1450 BLADE SERVICE PACK, 21.7 5 IN (107-0214) 1 $129 91 $129 91 $11 37 $141 28 30408 131-6691 31511 MVP KIT-GM4XXX, 800 HR Y ANMAR T4F SEAT COVER, LARGE Horn Kit GM4000/4100 1 1 1 $268.20 $32.97 $69.60 $268.20 $ 32.97 $69.60 $23.46 $2 88 $6.10 $291.66 $35.85 $75.70 31512 Backup Alarrn Krt 1 $108 70 $108 70 $9 51 $118.21 Totals: $68,728.17 2Ip. 97 of 311 7/27/2017 Contracts Search Search Results Search Within Results 120535 Reset search Toro Contract #: 120535 Grounds Maintenance Equipment Competitively Solicited and Awarded by: City of Tucson, AZ 2012 :2013 2014. 2015 :,2016`' Filters Ali States All Current Contracts Contract Portfolio All Lead Agencies Contract Categories Athletic Fields, Parks, Playground Equipment Facilities/Grounds Maintenance National1PA Public Works National aggregate pricing resulting in immediate cost savings opportunities Discount on equipment, attachments and accessories Award includes Commercial, Landscape Contractor, and Compact Utility products "Smart Value Program" volume incentive program through which, in addition to the discount off Toro's Commercial list price, agencies can receive their choice of any of the Toro contract products http://www.nationalipa.org/PagesIContracts-search.aspx 98 of 311 111 CC/CDC-HA Agenda 8/15/2017 — Page 99 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Pow 99 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Association (NJPA) Contract #022014-SCA to award the purchase of one (1) 866 RODDER Series ll to Plumbers Depot, Inc., an authorized distributor for Sewer Equipment Co. of America, in an amount not to exceed $73,530.12. AGENDA ITEM NO.: PREPARED BY: Ray Roberson, Management Analyst II PHO619-336-4583 EXPLANATION: See attached explanation. DEPARTMENT: Engineering/Public Works APPROVED BY. FINANCIAL STATEMENT: APPROVED: R�— FINANCE ACCOUNT NO. "APROVED: MIS 644-416-221-511-0000 (Equipment Replacement Reserve): $73,530.12 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION El FINAL ADOPTION El STAFF RECOMMENDATION Adopt Resolution awarding the purchase of one (1) 866 RODDER Series 11 for the National City Engineering and Public Works Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. National Joint Powers Association (NJPA) Contract #022014-SCA 4. Resolution 100 of 311 Explanation: As part of the FY 2018 annual budget, City Council approved funding through the Sewer Service Fund for the purchase of one (1) 866 RODDER Series It for the National City Engineering and Public Works Department. Staff seeks Council authority to waive the formal bid process consistent with National City i'Mlunicipai Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the National Joint Powers Association Contract #022014-SCA to award the purchase of one (1) 866 RODDER Series II to Plumbers Depot, Inc., an authorized distributor for Sewer Equipment Co. of America, in an amount not to exceed $73,530.12. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have peen deterrnined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the National Joint Powers Association Contract #022014-SCA was competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the National Joint Powers Alliance Contract #022014-SCA to award the purchase of one 866 RODDER Series it to Plumbers Depot, Inc., an authorized distributor for Sewer Equipment Co. of America, in an amount not to exceed $73,530.12, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the Sewer Service Fund. 101 of 311 zseDA AWARDED _ 1590 Dutch Road I Dixon, CONTRACT p815.835.55661 f 815.284.5600 -4, {. T, www.SewerEquipmentcom c ntrwcl # 022014 4CA IL 61021 Class: - Juiv 31, 2017 PO # Product Wo# AMERICA Distributor: SEINER EQUIPMENT CO. of End User: City of National City Address: 1726 Wilson Ave City, State, Zip: National City, CA 91950 Phone: 619-336-4589 Contact: Tony Gaut Email: taaut©nationalcityca.00v CUSTOMER 66 NJPA#: R000ER Series 11 Trailer Mounted Continuous Rodder Engine & driveSystem: -"railer: Accessones: Hose Guide couplings "Caster" w/Cleaners Wrenches Operator Manual Honda 24 hp Gas aluminum shroud Lighted NEMA Friction Footage Rod Group: Engine with Torsion Axle 6,000 GVWR 25' Lightweight & electrical controls Electric brakes, 2-5/16 ball hitch and Bell wlaluminum 4 control panel Steel toolbox - streetside Single Prong Brace Meter LED D 0 T approved lighting Nose Jack Wheel Snap on Pliers System Two (2) Assembly wl 1200' of 375 Rod One (1) Paper Clear window for Drive Head Key Ignition Switch Rod Dnve Roller Rod Storage Reel Steel Shroud, TRAILER MOUNT. SINGLE AXLE WITH .375 ROD SKID MOUNT (UNIT FOR TRUCK MOUNTING) WITH .375 ROD $51,271.00 S46,568.00 SELECTED Oriiiunl5 (enter% -) NET PRICE OF ESTIMATED FREIGHT ESTIMATED TOTAL. $0.00 1 $46.568.00 $25,628 00 3% $ (2,165 88) LIST PRICE OP LESS (CPA DISCOUNT UNIT: j i $70,030.12 $3,500 00 $ 73,530.12 FOR ALL NON STANDARD OPTIONS PLEASE CONTACT FACTORY FOR PRICING STANDARD OPTIONS: LIST PRICE QTY TOTAL UPGRADE TO 1100' OF .393 ROD $0.00 UPGRADE TO 1000' OF .415 ROD $0.00 UPGRADE TO 800' OF .461 ROD I $0.00 AUTO REFLEX DRIVE $0.00 ENGINE GROUP OPTIONS VOLTAGE METER $208.00 1 $208,00 HOUR METER $315.00 1 $315.00 UPGRADE TO 25 H.P. DIESEL ENGINE $0.00 ILLUMINATION GROUP OPTIONS: Operator Chair $1,050.00 1 $1,050.00 LED FLOOD LIGHT $0.00 LED ROTATING BEACON (FACTORY STANDARD) $505.00 1 $505.00 LED STROBE LIGHT (FACTORY STANDARD) $0.00 LED ARROW STICK (FACTORY STANDARD) $0.00 LED ARROW BOARD(FACTORY STANDARD) $1,180.00 1 $1,160.00 HANDHELD WIRELESS 12v/110v RECHARGEABLE LED SPOTLIGHT WITH STORAGE BRACKET $312.00 1 8312.00 FREIGHT AND/OR APPLICABLE TAX NOT INCLUDED 102 of 311 2017 TRAILER GROUP OPTIONS: HYDRAULIC BRAKES $0.00 SPARE TIRE AND RIM $0.00 HYDRAULIC LEVELING LEGS (TWO) $0.00 FRAME MOUNTED TOOL BOX $0.00 TRUCK GRQt P OPTIONS: NON -STOCK CHASSIS MOUNTING ALTERATIONS $0.00 MOUNT UNIT ON CAB/CHASSIS: INCLUDES HEAVY DUTY CROSS MEMBERS, FULL DECKING, FULL SKIRTING, HANDRAILS, THREE (3) TOOLBOXES AND OPERATORS STEP, BUMPER, MUDFLAPS AND PTO DRIVE FROM AN AUTOMATIC TRANS. CAB/CHASSIS $12,919.00 1 $12,919.00 REAR BACK UP CAMERA SYSTEM W/ T COLOR MONITOR MOUNTED IN CAB $1,030.00 1 $1,030.00 HITCH - REESE STYLE (10,000 LBS MAXIMUM LOAD) WITH CAB MOUNTED BRAKE CONTROLLER & 7 PIN RECEPTACLE $0.00 MISC. GROUP OPTIONS: F550 Ford Chassis $0.00 SINGLE LEVER HYDRAULIC CONTROL $0.00 INDEPENDENT RELIEF VALVES AND GAUGES FOR FORWARD/REVERSE $1,006.00 1 $1,006.00 TWO MOTORS ON DRIVE HEAD WITH TWO SPEED HYDRAULIC CONTROL $0.00 AUTOMATIC HYDRAULIC HOLD-DOWN FOR DRIVE HEAD $6,754.00 1 $6,754.00 SIX (6) 18" D.O.T. SAFETY CONES AND HOLDER $349.00 1 $349.00 PAINT (TOOLBOX, SHROUD): INCLUDED ALL OTHER COLORS (EXCEPT METALLIC PAINT) $0.00 CONTACT FACTORY FOR LIST PRICE OF PAINTING OTHER COMPONENTS ON UNIT MANUALS & TRAINING: ADDITIONAL PAPER OPERATOR'S MANUAL $0.00 USB OPERATOR'S MANUAL $0.00 TRAINING - CUSTOMER LOCATION (1 DAY) $0.00 TRAINING - CUSTOMER LOCATION (ADDITIONAL DAY) $0.00 TRAINING - SEWER EQUIPMENT UNIVERSITY (DIXON, IL) (1 DAY) INCLUDES HOTa & MEALS" 1 $0.00 ACCESSORY GROUP OPTIONS TOOLS - SEE PARTS CATALOG AND PARTS PRICE UST PARTS I SPECIAL ITEMS: $0.00 i $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SIGNATURE DATE Please return a signed copy to bigequiprnent@SewerEquipment.com FREIGHT AND/OR APPLICABLE TAX NOT INCLUDED 103 of 311 2017 7112/2017 National Joint Powers Alliance :: Sewer Equipment Home > Cooperative Purchasing ›Contracts - Fleet >Public Utility &Airport Equipment > Sewer Equipment Overview Contract Documentation Pricing Marketing Materials NIPA Contact Information HOW TO PURCHASE 7 Our step-by-step 4uide - Vendor Contact Info Tom Hochmuth Direct Phone: 815-342-1700 tomhochmuthPsewereoulDment.coat www.sewereouipment.corrt Sewer Equipment Contract* 022014-SCA Category: Public Utility & Airport Equipment Description: Sewer Cleaning and Hydro Excavating Equipment Maturity Date: 03/18/2018 ': A AWARDED f:OViRAL. Sewer Equipment, formally Sewer Equipment Co. of America, is the new corporate home of Ramvac Hydro Excavators, Mongoose Jeffers, Sewer Equipment Co. of America and Vacmasters by Sewer Equipment. With 75 years of experience, Sewer Equipment and it brands proudly provide customers with the highest quality truck and trailerjetters, combination sewer cleaners, easement machines, hydro and air excavators, rodders and bucket machines. We stand behind our commitment to providing the "Best Products, Best Local Support". httpJ/www.njpacoop,org1cooperative-purchasing/contracks-flaet/public- 104 of 311 )ment/022014-sca/ 1/1 CC/CDC-HA Agenda 8/15/2017 — Page 105 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F013 with the State of California Department of Transportation (Caltrans) for the Citywide Midblock Pedestrian Crossing Enhan 105 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute Program Supplement Agreement No. F013 with the State of California Department of Transportation (Caltrans) for the Citywide Midblock Pedestrian Crossing Enhancements Project to allow for reimbursement of up to $625,230 in eligible project expenditures through the Highway Safety Improvement Program (HSIP); and 2) authorizing the establishment of an Engineering Grants Fund appropriation of $625,230 and corresponding revenue budget. 11 PREPARED BY: Jose Lopez, Assistant Engineer — Civil PHONE: 619-336-4312 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. HSIP Grant - $625,230 Revenue Account No. 296-06583-3498 Expenditure Account No. 2nc-4nn 500 5,98-S583 ov uu- +�.rv-.�r'o (Midblock Ped Crossing Enhancements-HSIP Grant) ENVIRONMENTAL REVIEW: Caltrans Determination of Categorical Exclusion under 23 CFR 771.117(c): activity (c)(27), approved May 8, 2017 DEPARTMENT: Engineering & Public Works APPROVED BY: APPROVED: APPROVED: Local Match - $99,470 Expenditure Account No. 001-409-500-598-6573 (Traffic Safety Enhancements) Local match appropriated through FY 2018 CIP budget ORDINANCE: INTRODUCTION: L 1 FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to execute Program Supplement Agreement No. F013 with Caltrans for the Citywide Midblock Pedestrian Crossing Enhancements Project to allow for reimbursement of up to $625,230 in HSIP grant funds. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation w0 Exhibit 2. Program Supplement Agreement 3. Resolution 106 of 311 Explanation On November 3, 2015, the California Department of Transportation (Caltrans) awarded a $625,230 Highway Safety Improvement Program (HSIP) grant for the Citywide Midblock Pedestrian Crossing Enhancements Project. Caltrans has allocated $625,230 for construction. There is a local match requirement of $99,470, which is available in the Traffic Safety Enhancements CIP expenditure account through FY 2018 CIP budget appropriations. This project includes the following safety enhancements (see attached Project Location Map): 1) Replace existing safety light fixtures with new LED fixtures at 30 signalized intersections Citywide; 2) Install pedestrian level LED street lights at 16 midblock crosswalks; and 3) Implement pedestrian safety enhancements such as Americans with Disabilities Act (ADA) curb ramps, corner bulb -outs, sidewalks, and solar powered flashing crosswalk signs at 6 midblock crosswalks. City Council Resolution authorizing the Mayor to execute Program Supplement Agreement No. F013 to Administering Agency -State Master Agreement No. 11-5066F15 is required to allow for reimbursement of eligible project expenditures through the Federal HSIP grant. 107 of 311 1.,rwa .4,4•244 12 Ar; car 14 1 - r.s. • 1 :west t. t. • 22' 10 40,4,44,,a • - i i 4° „in ... L... n • .4, q 16. Le,- • t, ..,,,., - A - ni 44 4ct4, . ' .4, . '''. .1" . -,1,,A3" -1- .t 1 • -; :: , 4. 4.- ' •,--. Nas .-c• 1250 625 0 2* 37 :..kleA 19 • x 35 4N, 40,4 3750 34 4 le • LEGEND e SIGNALIZED LOCATION (CM: S2) ▪ MIDBLOCK LOCATION (CM: R38) — 0 PROPOSED POPOUTS (CM: R38) *NOTE: ALL PROPOSED WORK IS WITHIN 1 Sign mg Ave & Pine Olvd 2 Ama &16th Se 3 aAve&Wd:35: 4 ra Aye & 36thSt [meth:tine & Division St 6 Eudld Ave & 6th SI 7 Eudld Ave & Plata Bral 6 Wad Ave E120th St Eucad Ave & 2.411 St 10 11 Highland Ave & Plats Blvd HdAve&1i33 12 National CM Blvd & 1st St 13 National City Blvd & 4d-i St 14 NationalNationDId&3th3t 19 Nall Dna I C Hy Blvd & Plate Blvd R 31 &I aareit Cagan 4th &T Ave 32 4th & Ave 33 34 4th & S. Drexel Owe 30th & F Ave 35 36 37 ['Ave & Z6th St Sth & R Ave Igth 13. Ave far's' 1 . 2 50 3 . 53. * il vr1,42 ,•-e• - - ••• 42 6 EN • • t v.., 25 "e a • CITY BOUNDARY CALTRANS RIGHT OF WAY CITY RIGHT OF WAY 16 17 19 19 26 Za;a7,4 trata trse- a; National City glad &12/31Sit 1.14z:rag C114/ 164-4 & Ckak iatdrazd City owl i atil Ptaimal City & ?Ale of Cars Wy Palm Ame &Division Rd 23 Palm Ave & 4th St 22 Rua 131vtl L Ave 23 Plaaa Blvd & Pa Im Ave 24 Plans &hat& Grove St 26 26 27 7.6 Sweetvratar Rd & Wiley Rd Sweetwater Ild& Plata Bonita RII/Stiodonan St Sweetwater Rd & Calmoar St 41.4ntrebvate r & Plaza Borirta Can terway Plata Bonita Centerway &Valley Rd 38 39 lidadblock Crossing 24th & F Ave D Ave & 15th St 46 41 Kimball Way & E awe Euclid Ave & Be ta St 42 as Sth & Burden Dr( 2) 16th & GAve 145th & I Ave lath k Ave 9 4 . 5- -3 =7'4. .9. •., ,..."2 4 ' 4 44 1... I 7 ? 4 ..? 4 f ▪ err' J 5. cre 34• ra1044.04 ...T.', 77. PROPOSED LED SAFETY LIGHTING: NMI TYPICAL AT SVIALIZED LOCATIONS PROPOSED MIE.IBLOCK CONFIGURATIONS: PROPOSED LED STREET LIGHTING PROPOSED CURB POPOUTS AT SIX LOCAMONS 44.1.M44 oRglak t110.00414V11141, .i.....<414143426):4 L. 0411,44, tiCtS4skja &Tip PROPOSED CONDITIONS CITY OF NATIONAL CITY COUNTERMEASURES: S2 AND R38 2015 HIGHWAY SAFETY IMPROFEMENT PROGRAM (HSIP) 108 of 311 1 ATTACHMENT 3-2 STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN Jr., Governor DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 (916) 654-3883 Fax (916) 654-2408 July 24, 2017 Mr. Stephen Manganiello Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950-4301 Dear Mr. Manganiello: File : 11-SD-0-NATC HSI PL-5066(034) Signalized intersections on the following corridors: D Ave, Euclid Ave, Highland Ave, National City BI, Enclosed are two originals of the Program Supplement Agreement No. 013-F to Administering Agency -State Agreement No. 11-5066F15 and an approved Finance Letter for the subject project. Please retain the signed Finance Lefler for your records. Please note that federal funding will be lost if you proceed with future phase(s) of the project prior to getting the "Authorization to Proceed" with that phase. Please review the covenants and sign both copies of this Agreement and retum both to this office, Office of Project Implementation - MS1 within 90 days from the receipt of this letter. If the signed Agreements are not received back in this office within 90 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding. ATTACH YOUR LOCAL AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE OFFICIAL AUTFIOR!ZED TO EXECUTE THE AGREEMENT ON THE AGENCY'S BEHALF. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully executed. The State budget authority supporting the encumbered funds is only available for liquidation up to specific deadlines. These deadlines are shown on the attached Finance letter as the "Reversion Date". Please ensure that your invoices are submitted at !east 6D days prior to the reversion date to avoid anylapse of funds. If your a^ is le to k p,. � y., agency unable seek reimbursement by this date you may request an extension through a Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the State Department of Finance. If approved, the CWA may extend the deadline for up to two years. Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer. Sincerely, ` ADAM AMBROSINI, Acting Chief Office of Project Implementation - South Division of Local Assistance Enclosure c: DLA AE Project Files (11) DLAE - Bing Luu 109 of 311 DEPARTMENT OF TRANSPORTATION DIVISION OF ACCOUNTING LOCAL PROGRAM ACCOUNTING BRANCH Attention: City of National City FINANCE LETTER Date: D CO RT: Project No: Adv Project Id: Period of Performance End Date: Agreement End Date: 07120/201 r EA No: 11-SD-0-NATC HSFPL-5066(034) 1117000197 04117/2019 01117/2021 FINANCE ITEMS PRO RATA OR LUMP SUM TOTAL COST OF WORK FEDERAL PART. COST FED. REIMB % FEDERAL ZS30 LOCAL OTHER (NON- PART.] Construction Contract Items: $a58.700 contlncenciss: $95,870 Total: S1,054,5 c Totals: Participation Ratio: 68.72% Signature; Lump Sum $1,054,570.00 6724,700,00 86.27% $625,230.00 $99,470.01 $329,870.00 31,o54,s10.00 $724,700.14 0.00% S825,230,00 S99.470.00 $32,9,670.00, This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history' p 'ared r Local Assist rice Accounting Office and is provided here for local agency's information and action. Title: HQ Sr. Area Engineer Remarks: RFA for CON. $625 230 Fed ZS30 ACCOUNTING INFORMATION ADV. PROJECT ID STATEPROG. FED/STATE 1117000197 I 17102F I 2030010550 I F I $625,230.00 T 1611 APPROP_ UNIT ENCUMBRANCE APPROP AMOUNT YEAR For questions regarding finance fetter, Dontact: Printed Name : Nahe.d Abdin Telephone No: 916-653-7928 HSIPL-5066(034) EXPENDITURE ENCUMBRANCE AMOUNT 'BALANCE REVERSION DATE $0.00 5625,230.00 06/30122 Cooperative Work Agreement APPROVED AMOUNT EXPIRATION DATE Page 1 of I 110 of 311 PROGRAM SUPPLEMENT NO. F013 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 11-5066F15 Adv Project ID Date: 1117000197 Location: Project Number: E.A. Number: Locode: July 7, 2017 11-SD-0-NATC HSIPL-5066(034) 5066 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 07/11/16 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Signalized Intersections on the following corridors: D Ave, Euclid Ave, Highland Ave, National City BI, Palm Ave, Plaza BI, Sweetwater Rd TYPE OF WORK: Install LED luminaire safety lighting at signalized intersections and LENGTH: 0.0(MILES) ped level LED street lighting Estimated Cost I Federal Funds ZS30 $625,230.00 $1,054,570.00 LOCAL $99,470.0 CITY OF NATIONAL CITY By Title Date Attest RONMAYOR RRISON Chief, Office of Project implementation Matching Funds OTHER $329,870.00 STATE OF CALIFORNIA Department of Transportation AUGUST 15- 2017 MICE 3; LPL CITY CLERK hereby certify upon my personal Accounting Officer Division of Local Assistance dge that budgeted funds are available for this encu brance: 0 I 12117 Date $625,230.00 Program Supplement i 1-55066F-15-F013- ISTEA Page 1 of 7 111 of 311 STATE OF CAUFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Page 1 of 1 TO: STATE CONTROLLER'S OFFICE Claims Audits 3301 "C" Street, Rrn 404. Sacramento, CA 95816 DATE PREPARED: 7/11f2017 PROJECT NUMBER: 1117000197 REQUISITION NUMBER! CONTRACT NUMBER: R= 111800000009 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/LOCAL AGENCY: CITY OF NATIONAL CITY $ 625,230.00 PROCUREMENT TYPE: Local Assistance CHAPTER 23 STATUTES 2016 2660-102-0890 PEC PECT TASK / SUBTASK 16/17 2030010550 262010420 AMOUNT 625,230.00 ADA Notit For individuals with sensory disabilities, this document is available in alternate formats. For information, cal. {915) 654-6410 of TDD (916) -3880 orwr to Records and Forms Management; 1120 N. Street, MS-89, Sacramento. CA 95814. 112 of 311 11-SD-O-NATC HSIPL-5066(0342 0710712017 SPECIAL COVENANTS OR REMARKS 1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. R. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE -approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to • suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as we!! as to suspend invoice payments for any on -going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - Program Supplement 11-5066F15-F013- ISTEA Pace 3 of 7 113 of 311 11-SD-O-NATC HSIPL-5066(034) 07/07/2017 SPECIAL COVENANTS OR REMARKS assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Pert 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is rot received by the Departments Local Programs Accounting Office at least 45 days prior to the applicable fixers fungi Reversion Date+will not he paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. H. As a condition for receiving federal -aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found atwww.sam.gov. 2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal -aid program, all Title 23 Code of Program Supplement 11-5066F15-F013- ISTEA Page 4 of 7 114 of 311 11-SD-0-NATC FISIPL-5066(034) 07/0712017 SPECIAL COVENANTS OR REMARKS Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project -specific PROGRAM SUPPLEMENT. B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. F. Payments to ADMINISTERING AGENCY for PROJECT -related travel and subsistence (per diem) expenses of ADMINISTERING Ar4ENCY forces aryl its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards. H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, Program Supplement 11-5066F15-F013- IS TEA Page 5 of 7 115 of 311 11-SD-O-NATC FIS!PL-5066(034) 07/0712017 SPECIAL COVENANTS OR REMARKS 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. I. Every sub -recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations. J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph: ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period 'and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. L. ADkiliNiSTERNG AGENCY, its contractors and subcontractors shall establish and maintain a fnannial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and .matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the d eterm'. at€Lrof incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE. M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue. of Federal Domestic Assistance. N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in Program Supplement 11-5066F15-F013- ISTEA Page 6 of 7 116 of 311 1 'P-SD-O-NATC FIS! PL-5066(034) 07107/2017 SPECIAL COVENANTS OR REMARKS ADMINISTERING AGENCY'S annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement. Program Supplement 11-5066F15-F013- iS T EA Page 7 of 7 117 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Council to waive the formal bid process pursuant to National City Municipal Code section 2.60.220, subsection (B), sole source procurement, for the Police Department's purchase of 118 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: august 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Council to waive the formal bid process pursuant to National City Municipal Code section 2.60.220, subsection (B), sole source procurement, for the Police Department's purchase of a Use of Force Training Simulator system, in the amount of $53,851.00 from Ti Training Corp.; including advising on the installation of a video projector and speakers at the police department, and including onsite training in the operation of the system for six police department employees. PREPARED BY: Robert Rounds, Police Acting Captain PHONE: (619) 336-443 EXPLANATION: DEPARTMENT: Police APPROVED BY: The funds to purchase this piece of equipment will come from the Board of State andComtriunity Corrections (BSCC) grant funds which were already accepted under City Council resolution #2017-52 on April 18, 2017. A portion of the BSCC grant funds have been committed for the purchase of a Use of Force Simulator as a de-escalation training tool for the police department. See Police Staff Report — Exhibit D. FINANCIAL STATEMENT: ACCOUNT NO. Expenditure: 290-411-659-*** The funds are appropriated and available in the above expenditure account APPROVED: APPROVED: ENVIRONMENTAL REVIEW: 'This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution BOARD 1 COMMISSION RECOMMENDATION: ;Not Applicable. ATTACHMENTS: Exhibit A: Ti Training Corp. Proposal Exhibit B: Sole Source Letter for Ti Training Corp. Use of Force Simulator. Exhibit C: Standard Agreement. Exhibit D: Police Staff Report memo. 119 of 311 ;iA Use of Force Training Simulator Proposal for: August 2, 2017 Lieutenant Robert Rounds National City Police Department Operations Support (619) 336-4433 — Desk (619) 336-4525 - Fax rroundsnationalcityca.gov rt-ii Training Corp. Ti Training Corp. 4680 Table Mountain Drive Suite 150 Golden, CO 80403 Humberto Perez Sates Representative & lumberto©Titraining.com 1.800.634.1936 X 310 (562)324-1532 Cell (303)414-3556 Fax 1 of 6 120 of 311 Ti The Strongest Element in Training Training Corp. CONTRACTOR INFORMATION FULL LEGAL FIRM/COMPANY NAME: Ti Training LE, LLC BUSINESS STREET ADDRESS: 4680 Table Mountain Dr. Suite 150 Golden, CO 80403 BUSINESS TELEPHONE NUMBER: 303-414-3555 BUSINESS FAX NUMBER: 303-414-3556 COUNTY: Jefferson MINORITY OWNED: NO NATURE OF BUSINESS: Design, Mfg., Sales and Maintenance of LE Simulators PRINCIAPALS: NAME: Gregory Otte TITLE: President NAME: Joe Mason TITLE: Vice President NAME: Kila Otte TITLE: Sales Director YEAR EST: 2006 FEDERAL TAX ID # 46-4301759 CCR# X9HJR5 DUNS # 7806 80802 2 of 6 121 of 311 Ti Training Corp. The Strongest Element in Training Trainin€r Lab TL-102 -Force Traininc 5vstem: Portable Conficuration 1) TL-102 Training Lab STANDARD FEATURES: Portable Turn Key I Training Scenario Library 800+ pre -loaded 'i i New Scenarios for life of system System Debrief) P Exclusive Certified TASER Courses and Scenarios I1 Windows Professional Operating platform Fi System is Self -Calibrating under any lighting conditions Ti Travel Case (Storm Type) n 17" Laptop with Training Lab Software Pre -Installed ill HD 3D Video Projector (16:9 aspect Ratio) (1980x1280) ill 12'x7' Portable Projection Screen 16x9 Format with Travel Case Ili Portable Speaker System 111 Exclusive Scenario and "On -the -Fly" 3-D Audio ill Up to 12 Independently Detected Devices (e.g. 12 Separate Shooters) Hi PiP - Recording and Playback of Trainee - Audio and Video (Camera) EI Customized Record Keeping and Report Generation Ti Advanced Debrief- (All of Your Teaching Tools Can Be Used in Scenario Ti All necessary cables, connections, software iti Lowlight Simulator includes 1 Flashlight (TL-517) with Filter Ti Baton Branching it 1- Laser OC Canister (TL-112) ffil 3- Laser Inserts for Glock 22 Gen 4 Trigger Kits (TL-270 + TL-268) di 12 Month Warranty - Extended System Warranties Available 1) TL-102 Training Lab System Pricing $19,750 REQUESTED ADD -ON OPTIONS EACH TOTAL 1) TL-REMOTE Portable Add -On Package Inc. projector, speakers, camera set & cable bundle $4,900 $4,900 1) TL-VRG-RIFLE Inert Replica AR Rifle with Laser $300 $300 1) TL-112 OC Laser Canister $1,400 $1,400 1) TL-119 G2 Tactical Flashlight, Black with IR Filter $250 $250 2) TL-201 TASER X-26 laser fitted, includes 1 Laser Cartridge $2,200 $4,400 1) T L-270 Training Lab Dry Fire Laser Insert (Firing Pin Activation) $900 $900 1) Pepper Ball Adaptor (Used with TL-270) $500 $500 1) TL-246b Vest Hostile Fire Simulation Package (1 Vest, 1 Auxiliary Box, 1 Laser Box) $3,900 $3,900 1) TL-244 Hostile Fire Vest - Stand alone $2,500 $2,500 1) 4YW U Additional 4 Year Warranty with Training Lab Upgrade during final year Included $10,500 $1 Q,500 Additional Options $29,650 DISCOUNT -$3,000 3of6 122 of 311 The strangest Element in Training Training Corp. SUB -TOTAL $46,300 CA Sales Tax 8.75% $4,051.25 Onsite Training $3,500 TOTAL $53,851 Master Instructor Training a7 Customer Site or Ti Academy (Golden, CO) Training is for 6 Students at the customers' site, 3 consecutive days 24 Hours) Shipping: There is no additional charge for shipping. Shipping is FOB destination. Terms: FOB: Destination Delivery: 45 days Warranty: 60 Months from delivery with system upgrade during final year included. Partial Shipment and/or Partial invoices are accepted. Please note otherwise. Screen: Shipped direct from the factory. Ti "Mile High" Support Ti Training has a full time customer support representative who is available in the Colorado office, toll free phone, land line, fax and e-mail. The office hours in the Golden Colorado customer support department are: M — F, 7am — 6pm. Weekends and after hours the customer support tech is available 24/7 via cellular phone and e-mail. in addition to the full time customer support tech there are two trainers that have the knowledge of system operation. These two support people have the same office hours and are available via cellular phone and e-mail. if a system has to be mailed back for repair the turnaround time is 24 hours, if 24 hours cannot be met, a !caner system will be sent overnight. You can load your content and be up and training with minimal down time. In addition to the regular support Ti Training has an open training policy. Here in the Golden Office Ti hold monthly training session in both technical issues and user interface issue. These monthly classes are free of charge to attend. They are scheduled months out and a simple confirmation assures your people will never go untrained. It is the philosophy of Ti Training the system we manufacture and sell and only as good as the end user and their expectation. With that in mind we do everything possible to maintain an open dialog and continued training to make your training the best it can be. Below are the bullet points of the customer support plan: 4 of 6 123 of 311 Ti Training Corp. The Strongest Element in Training i -r_- 24 Hours a day, 7 days a week, 365 days a year Hot Line Technical Support via telephone r On-line Remote Maintenance r_ Diagnostics, Repair Parts and Labor 100% covered at the Ti Repair Facility in Colorado E Free Software Updates CI Unlimited Credits to a Instructor Operation / Technical Course offered monthly, based on availability, Golden, Colorado Ti Loaner system while yours is in repair. Ti "Mile High" Warranty Upgrade Package This package includes 4 Years Additional Coverage that starts after the initial 1 year included in the base system package. Anytime within the 5th year of ownership of your Training Lab you can trade it in for a NEW Training Lab for no additional charge! This insures that your training technology is never out of date, always operational and includes the latest in advanced features. Training Labm Master Instructor Initial Certification Course Ti Training Corp. is committed to providing the best, most advanced and effective training to our customers. It is critical that our customers not only know how to operate the Training Labm system and its components, but also how to safely and effectively provide training in the simulated environment. All of this not only provides your agency's officers with the best possible training, it also can reduce agency liability due to the depth of the training received by your instructors Course description: Ti Training Corp.'s course of simulation instruction is designed to train selected students in the set-up, function, operation, and maintenance of the Training Lab'"" artd Training Room TM interactive simulation systems, manufactured by Ti Training Corp. These systems utilize the latest advances video, laser, RF and programming technology to provide an intuitive, easy to maintain training tools. These tools are designed to aid in teaching Public Safety Personnel to effectively and safely perform their duties. This course begins with classroom theory and progresses to "hands on", proficiency based exercises. We at Ti Training Corp recognize that even the most advanced technology is useless in the hands of someone who cannot effectively operate and maintain that technology. 5 of 6 124 of 311 Ti Training Corp, The Strongest Element in Training In addition to setup, operation and troubleshooting of the simulator, this course includes an Instructor development block entitled "Effective Simulation Training." Developed in conjunction with an accredited college and backed by scientific research, this portion of the course contains the latest training techniques and methodologies for providing effective training in a simulated environment. Some of the components of this section of the course are listed below for reference: MASTER INSTRUCTOR CERTIFICATION Successful completion :,Rf the entire course .of instruction provioet.b°z TiTrairdnc C^°fp ceftifies the attendees as "Master 2imuiatft cInstru5.E: s.- A:s such they can not only provide trainin:l to n rnberscifyouragent but they are also able to cera) others v.,ithin your alter{:. S1 as "Sirnulat:k Instructors..`: Topics Include: -Training Area Set Up -Training Objectives -Training Evslution -Lesson Planning -Scenario Implementation -Effective Debriefing 6 of 6 125 of 311 Exht bft'3 May 17, 2017 Sole Source Document for Ti Training Simulation Products Lt. Robert Rounds National City Police Department Simulation for Law Enforcement has been around for more than 20 years; there have always been several companies offering some form of system. Ti Training has over 100 years of Law Enforcement Simulation manufacturing, sales and service experience within our Management team. We are all owners of the company and have a simple philosophy: Build a tool using the best, most reliable technology and then support our products and customers. Use of Force Simulator All simulators essentially have the same functionality of projecting stimulus onto a screen and allowing the trainee to interact with that stimulus. Differences occur in how that stimulus is projected, how the stimulus is created, how the scenario responds to different devices, the level to which the trainee can interact. Additional differences are in design architecture. For example, some systems do not provide the instructor with useful tools that aid in the teaching and learning process. The quality of user training, customer support and service and value also vary greatly among manufacturers. Here is a list of unique features that make the "Training Lab" Use of Force Simulator by Ti Training worthy of being sole sourced. The Company • The Company is employee owned small business. • The company is in its Tenth year of business. • The company has a D&B rating of 98% positive. • mere is no "Parent" corporation to direct, alter or mingle in our affairs. • The Company markets and sells only to the Law Enforcement community. • The President has 21 years of successful Law Enforcement simulation leadership. • The VP of Operations has 34 years of Law Enforcement sales and 12 years in simulation. • The VP of Training has 20 years for Law Enforcement Simulation Training experience. • The VP of Business Development has 22 years in Law Enforcement simulation sales. • The Director of Sales has 20 years of Training, Content Design & Sales of LE simulators. • The entire management team has worked together for over a decade. "The Strongest Element ii Training" 4680 Table Mountain Drive #170 G;' - " 1403 www.Titrainine.com 800.634.1936 126 of 311 1 The Product "Training Lab" Ti used off the shelf products combined with proprietary software and lasers to create the most advanced simulation system for law enforcement today. Ti is the only manufacture of the Training Lab Simulation system to be used with proprietary configuration, lasers and scenarios. These "Sole Source" software features and components are highlighted below. Computer • Operating software is Windows D for familiarity and reliability. • The computer box is 100% commercially available off the shelf (COTS). • All cables and connections are COTS. • Optical Mouse for reliability and a backlit keyboard. • 22" Flat panel monitor. Audio System • 5.1 surround sound speakers are standard. • Sole Source Item- The Training Lab proprietary software uses the 5.1 surround sound speakers for 3D Audio controls allow the instructor to introduce, in real time, while the scenario is playing; sound effects to further stimulate the student. Sound effects files are accessible on the instructor's screen and can be customized by the end user. Bach sound effect can be played from any single speaker or from a combination of speakers in the room to provide directionality. Projection System • The projector is a High Definition (HD), 16.9 Native Resolution, and Widescreen High Definition 3D capable Home Cinema Projector. 5500; 1 Contrast Ratio with Smooth Screen Technology, • The screen is a Da-Lite fast fold free standing screen. Comes with legs and a carrying case, standard. The screen is a 12" x 7' screen (16 x 9 HD format) but if your training environment allows a 14' or even a 16' wide screen can be provided. Hit detect and low light detection cameras • Sole Source Item: The Hit detect camera is a "smart" camera. It has its own processing chip which helps in speeding up the calculations of the time of shot, location of shot, and it also reads the embedded code that distinguishes the laser device number. • Sole Source Item: The calibration process is automated to include a line scan procedure. This scan of light on each pixel allows for the system to operate in various lighted situations. It eliminates the need for hand held calibration devices and darkened rooms. This is the most reliable and accurate calibration available in simulation and is only available on the Training Lab by Ti Training. Other simulators use a wand to locate spots on the screen. This is an antiquated calibration method that will result in less accurate shoot detection as well as light control issues. "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go - 0403 www Titrainin .com 800.634.1936 2 • The low light detection camera will read a real flashlight with an IR filter and allows for the trainee to use a real flashlight and train in low light conditions. • Sole Source Item: Any IR light designed for night vision use can be used unfiltered on the system. Low Light Training • The Training Lab allows for the use of actual flashlights (covered by special filters). The instructor can set any lighting level for the scenario forcing the use of a flashlight to light up the portion of the screen that the student wants to see. Multiple flashlights can be used. This does not affect the use of any laser device and is not laser based. • Sole Source Item: The light level can be controlled on the fly using a slider bar control at any time during a scenario to adjust the light level to any level of darkness. Other simulators only allow you to take the level of darks down to complete dark and this decision must be made at the start of the scenario. Picture in Picture (PiP) — • While running scenarios you have the ability to capture both color video and audio of the trainee. This video can then be played back in a picture in picture mode with the scenario. Key training points can be highlighted and with the use of the exclusive optical zoom feature dissected. This is critical to effective training since it provides an objective viewpoint for evaluation of performance by the student and the instructor. • Sole Source Item: The PIP camera can pan and tilt and is controlled by the instructor in real time.. Zoom and focus controls are also on the instructor's screen. This video can be played in the large projected view or swapped into the smaller view to go over key points as needed. The playback can also be located on the screen in any area the instructor desires and at any playback rate, slow motion, frame by frame, or scrolled to a specific point in the video. Other simulators offer a recorded view but only offer a straight play back of the video with no detailed functionality to actually dissect the video for proper debrief with the trainee. Report Generation w/ Templates • Reports as simple as Name, Time, Date and Scenario Title to intricate reports detailing time and location of shots can be created using this software. This software can output reports electronically, or into Microsoft Word. Format for immediate printing. All reports can be customized to fit the needs of the individual departments. • Sole Source Item: Reports can be saved, sent and printed directly from the instructor's debrief screen. The report format can be any Microsoft product, such as Word or Excel. Other simulators only provide a proprietary file that must be reformatted and transferred into a useable document offsite of the simulator. "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go 403 www Titraininzcom 800.634.1936 3 Debrief Magnification • During the debriefing of a trainee the instructor has the ability to use the mouse and magnify any portion of the down range screen. Especial on shot placement you will be able to oversize a target or suspect to show in greater detail the point of impact. • Sole Source Item: The magnification area of interest can be manipulated and changed to show additional details of the area. Scenario Editor • Sole Source Item: The Ti Training Scenario Editing software allows you to take any video file footage (standard definition or High Definition) and create multiple branching scenarios for use on the system. It includes an easy to use and intuitive system for defining scenes, hit zones (for firearm, OC, TASER, etc.) and branching options. This software is standard with any purchase of the Training Lab system and training is provided on how to film and edit your custom scenarios easily. Scenario Library • Sole Source Item: The heart of any simulator is the content. The Training Lab comes with over 800+ fully branching scenarios. Since our inception we have filmed every scenario using High Definition cameras, we have not modified or stretched and standard definition video scenario to fit the 16 x 9 aspect ratio, they are ALL native HD. Other simulators only recently started to include HD video, and have opted to stretch old standard definition video to fit a 16x9 aspect ratio. This creates extremely distorted resolution and makes the scenarios very difficult to use, cutting the usable scenarios down to only the video filmed in HD. Beware of high scenario counts from other simulation companies. Ti training is the ONLY company providing all HD library of scenarios. • Sole Source Item: All Scenarios filmed by Ti Training since June 2010 are filmed in 4K resolution. 4K is 4000 times clearer than standard HD. This gives the most realistic and clear video available today. • Every scenario is filmed by a professional crew using professional actors for quality control. Specific scenarios have post production effects (e.g. blood splatter, sound effects, lighting controls, etc.). to enhance training objectives. • Prior to filming scenarios, a user group of Law Enforcement trainers are gathered to assist in the writing of each scenario for accuracy and realism. Each calendar quarter, additional scenarios are filmed and are shipped to the end user automatically. These scenarios are created with input from our customers and are free of charge. "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go 1403 www.Titraininz.com 800.634.1936 4 3D Scenarios • Sole Source Item: When a use of force decision is made, relative distances may be the most important factor in deciding if, when and what type of force should be used. The distance from the officer to a subject, the distance between a subject and weapons of opportunity, distances between multiple subjects and other officers or innocents, the size and location of objects between the officer and the subject, etc., are all critically important when determining what force option is most appropriate at a given moment. In a two-dimensional environment we are programmed to perceive larger objects as closer and smaller objects as further away. This rudimentary method of evaluating distance is often inaccurate and has been shown to contribute to the process of "adverse training" which is the development of habits that are inconsistent with true -life applications. In airplane, vehicle and use of force simulation: this is always the challenge for virtual reality designers, to design systems that appear real so that response can be accurately tested and evaluated. The Ti Training LabTM system now offers a proprietary module that includes fully branching, high definition (HD 1080i) 3-Dimensional video. The video not only represents true -life proportional height and width accuracy but also adds the element of depth, giving the viewer a fully immersed experience. This type of 3-Dimensional training provides a realistic simulation and forces the brain to process the perceived information consistent with a real world event. All 3D is not created equal. When evaluating video quality HD is the set standard. When evaluating adding 3D to that HD video the creation of the 3D effect is paramount. In order to have a true 3D effect you must film the video with 2 camera lens in perfect sync this gives the right and left eye aspect ratio. Each "eye" video is then edited separately to insure the highest quality is achieved then the 2 videos are overlapped. This overlapping creates a realistic depth when viewed with 3D eyewear. This type of 3D is Stereoscopic. Then the eyewear is important. Ti Training provides Active Eyewear that preform and undetectable shutter at 120th of a second but seem to the wearer tc be just a polarized lens. The effect with our 3D videos is the trainee believes the action from the video is in the room with them. Other simulators use very old and outdated Anaglyph 3D that utilized colored lens (red & blue) to skew the viewer's color perception. The scenarios are given a "color" treatment instead of using the 2 camera views. This is not realistic for simulation training whenever the trainees are required to use all of their senses to make true judgments. This skewing of the view is more of a confusion and actually takes away from the training value rather than enhance and make it more realistic. 50+ 3D scenarios come with the system and will be updated for free as we grow the library, every 4 months. "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go 403 www.Titraining.com 800.634.1936 5 • 3D CGI graphical background and Live video 3D green screen drills (Hogan's Ally) available. • Sole Source Item: Upgrades to True Distance 3D are available. The upgrade includes a 3D Projector, Upgraded video card and 2 pairs of Active Eyewear. Graphic Scenarios and Targets • Sole Source Item: The Training Lab has a group of custom made graphical shooting target programs for skill building and target recognition. i.e. Plate rack, Pepper poppers, Courses of Fire. • Using CGI imagery and Green screen video mixed the Training Lab can represent any environment realistically and simply. Custom Course of Fire Software • Sole Source Item: The Training Lab comes with the software to build any course of fire. You have the ability to photography your background, load your targets, score and manipulate the range or COF in any manner. • Sole Source Item: Upgrades to The Firing Line Marksmanship software are available. This would include features such as, windage and ballistics for long guns. Weapons and Devices The Training Lab has the capability to track up to 12 laser devices simultaneously. The individual tracking allows the instructor to show who shot what device, when that device was fired and the location of impact for that device. • Sole Source Item: All Laser devices for use on the Training Lab are proprietary and can only be purchased through Ti Training. • Ti Training Handgun laser insert for dry fire. The laser insert slides into the breach end of the barrel and operates off standard watch batteries. The lasers are individually lane specific. The laser is activated by the firing pin and vibration. The laser is native 9mm but with sizing end caps the same laser can fit a .40 or .45. • Handgun recoil Kits. This is a recoil kit for handgun. It is a drop in kit with no modifications required of the weapon (the weapon is not included). The recoil cycles the weapon and is powered by CO2 canisters in the magazine. • Sole Source Item: The TI Training Lock Back Recoil Kit counts rounds and locks the slide back when the weapon is empty. Force Fail drills can also be induces at any time by the instructor. This is not a permanent modification to the handgun and is completely tether less. • AR-15 Recoil Weapon, CO2 Recoil kit w/Laser. This is a recoil kit by Dvorak. It is a drop in kit with no modifications required of the weapon (the weapon is not "The Strongest Element in Training" 4680 Table Mountain Drive #I70 Go " " 1403 www.Titraininx.com 800.634.1936 4 included). The recoil cycles the weapon and is powered by CO2 canisters in the magazine, • Sole Source Item: Shot Gun Drop in Laser. This is a drop in shell with laser that makes your shotgun interactive with the system. No modifications to your weapon needed. (Weapon not included). Notches are cut from the sides to eliminate the ejection process so that only 1 laser is needed for multiple reloads. The Shotgun Drop in Laser is a multipurpose laser. It can be used for a multi round shot gun blast, a slug, or any less lethal round shotgun launched round, such as a bean bag or Taser Xrep. • TASERI1 Device, X -26 or M-26, X2 (Sole Source Item), X3 Laser firing Training Weapon. TASER weapon is manufactured by TASER, Intl. for Ti Training. It is a non -firing, safe weapon. The weapon has the real Laser sight and countdown timer. The cartridges have 2 lasers at an 8 degree spread. A real TASER cartridge can NOT be fired by this "Safe" weapon. TI Training is the ONLY Simulation Company Authorized by TASER International to provide TASER Trainer Simulation. • Ti Training OC Spray Canister, realistically sized and shaped, pulsing laser canister that fits into standard duty gear OC holsters. • Baton Branching, Instructor driven branching that shows the appropriate on screen reaction to a baton strike should the student feel that the baton was the correct force option. • Pepper ball, an adaptor t fits over the end of the actual Pepper ball gun and accepts your current laser insert. The air pressure (No Projectile) hits the laser and activates it by vibration. • Sole Source Item: 37/40mm Less Lethal Laser. This is a drop in shell that houses a dry fire laser that makes you launcher interactive with the system. No modifications to your weapon needed. (weapon not included) • Sole Source Item: Vibration Vest Hostile Fire The Vibration Vest is worn during Simulation training while the scenario is playing. When the suspect on the screen uses lethal force or when the suspect strikes at the officer, a laser floods the room and if the trainee is not behind cover the vest is activated by a bright light going off, an audible alarm sounding and an extreme vibration. "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go " " ' 1403 www. Titrainins. coat 800. 634.1936 7 Advantages: The Vibration Vest can simulate multiple suspect actions such as punches, kicks and use of lethal force against the trainee. Additionally, it allows for simulated return fire without the need to protect trainee and room from projectiles. • Simulation Package Includes: 1 Vest, 1 Auxiliary Control Box, and 1 Room Laser • Force on Force Package Includes: 2 Vests and 2 Gun Lasers Telemetry The Training Lab has the ability to track different functions of the trainee. Each of the following devices records information and plays back in real time while debriefing a trainee inside the Training Lab software. • Sole Source Item: Heart rate — An optional wireless heart rate monitor is worn on the trainee and the graph of the trainees heart rate will play back after the scenario in debrief as a graph at the bottom of the screen. • Sole Source Item: Respiratory rate — An optional respiratory belt is worn around the chest of the trainee and the graph of the trainees breathing will play back after the scenario in debrief as a graph at the bottom of the screen. • Sole Source Item: Trigger graph — An optional device is placed on the rails of a handgun and in real time with the scenario in debrief you will see the trigger pressure applied at any given point. Environmental Controls Sole Source Item: Auxiliary Control Box With this option the Training Lab has the ability to control on/off switches of devices in the room wirelessly from the instructor monitor. Some examples of devices that can be controlled are: • Light bar — Any light source like a full light bar, a strobe or just room lighting can be controlled by the training Lab instructor for the instructor screen. • Smoke or Fog machine. • Wind or fan • Stress Vest • Any device with an on -off switch can be added to this environmental control. Video Productions • Sole Source Item: Ti Training is the only simulation company with a full time video crew and state of the art video production studio. Our production crew has been professionally filming scenarios, training DVD's and promotional videos for the past 7 years. All of the video equipment is High Defmition/4K (Red cameras). Our editing suite allows for computer generated imagery and post scenario effects to enhance the training objectives. The 2500 sq. foot studio has a 60 x 20 green screen and a fully enclosed sound booth. New CGI mixed with real video makes the possibilities endless. The studio and camera are now 3D ready and moving forward all scenarios will be filmed "T/,e Strongest Element in Training' 4680 Table Mountain Drive #170 Got 133 of 311 403 www.Titraining.com 800.634.1936� in 4K 3D. Both 2D and 3D version of each scenario will be available and provided free of charge every 4moths on a self -loading disk. Usually around 25 new scenarios are provided. • Ti Training also provides our Studio Productions to agencies who would like to produce custom scenarios. We off a link to provide scenario ideas on our website as well as can come onsite with your agency to film any objective and location. Live Fire • Sole Source Item: The Training Lab is fully equipped to have the system operate in live fire mode. With the addition of a live fire laser you will have the ability to shoot live round in scenario based training. The scenarios branch and all of the instructor functions remain the same. In debrief you will see shot placement just like in laser mode. There is no need for large, expensive, specialized screen for hit detection. A true breakthrough for live fire judgmental training. Operational Training • Sole Source Item: Ti Training Corp. is committed to providing the best, most advanced and effective training to our customers. It is critical that our customers not only know how to operate the Training LabTM system and its components, but also how to safely and effectively provide training in the simulated environment. All of this not only provides your agency's officers with the best possible training, it also can reduce agency liability due to the depth of the training received by your instructors • Ti Training Corp.'s course of simulation instruction is designed to train selected students in the set-up, function, operation, and maintenance of the Training LabTM and Training RoomTM interactive simulation systems, manufactured by Ti Training Corp. These systems utilize the latest advances video, laser, RF and programming technology to provide an intuitive, easy to maintain training tools. These tools are designed to aid in teaching Public Safety Personnel to effectively and safely perform their duties. This course begins with classroom theory and progresses to "hands on", proficiency based exercises. We at Ti Training Corp recognize that even the most advanced technology is useless in the hands of someone who cannot effectively operate and maintain that technology. • In addition to setup, operation and troubleshooting of the simulator, this course includes an Instructor development block entitled "Effective Simulation Training." Developed in conjunction with an accredited college and backed by scientific research, this portion of the course contains the latest training techniques and methodologies for providing effective training in a simulated environment. • Successful completion of the entire course of instruction provided by Ti Training Corp. certifies the attendees as "Master Simulation Instructors." As such they can not only provide training to members of your agency but they are also able to certify others within your agency as "Simulation Instructors." "The Strongest Element in Training" 4680 Table Mountain Drive #170 Go '0403 www.Titrainink.com 800.634.1936 • Training is on set up, basic operation, running students through simulation, filming and editing of custom scenarios, recoil gun care and maintenance, troubleshooting, customizing your simulator to your needs and policies and on the Classroom keypad system. Classroom Simulation Training System • Classroom keypad system that integrates into the Ti Training Lab or can be freestanding on any computer with Power Point loaded. The software license is free to allow for multiple users and can track up to 1000 response cards per receiver. • Sole Source Item: Interactive turnkey courses are available for use with the training Room package. Titles cover a wide variety of subjects delivered by the world's leading Law Enforcement trainers. Ti Pad Remote Instructor Control Tablet • The entire Training Lab can be operated from a remote, wireless, handheld tablet, iPad. This is especially useful in live fire simulation training and when an instructor wants to move in closer to the trainee while going through scenarios. All instructor monitor functions can be controlled by this remote TiPad. • Sole Source Item: Interactive turnkey courses are available for use with the training Room package. Titles cover a wide variety of subjects delivered by the world's leading Law Enforcement trainers. Titanium Lock Back Recoil Kit • The Titanium Lock Back Recoil Kit is a recoil kit that is exclusively offered by Ti. The kit drops into any Glock without any permanent modifications. Recoil is powered by CO2 in the magazine and the kit counts rounds fired until empty and will lock back forcing a reload drill. This kit can also induce a force failure drill. • Sole Source Item: TI Training is the ONLY Source for this recoil kit for use with LIVE gun without permanent modifications allowing a lock back function without tethers. 0 Sole Source Item The Training Lab EX* projects up to 33' wide and incorporates our 180-degree mobile screen system. No matter what your training objectives are, your Training Lab EX system can accommodate them. The Virtual Marksmanship Mode supports up to 12 individual lanes. With a quick and easy adjustment, you can switch to a 180-degree judgment scenario training in a completely immersive environment. With the Gullwing configuration, you simply close the sides to maximize your training objectives, from flat configuration to 180 degrees - the system stays completely calibrated and can be moved easily and instantly to seamlessly incorporate a vastly expanded array of virtual training options. *Patent pending "The Strongest Element in Training °' 4680 Table Mountain Drive #170 Go 0403 www.Titraininzcom 800.634.1936 Ultra -World- Virtual Shoot House • Ti Training offers a multi room simulation experience that is completely Customizable and Mobile. The Ultra World is an innovative fabricated architectural structure that has 4 different configuration options and incorporates 4 separate projected surfaces (combined in 1 room or spread into separate rooms) all from 1 computer source. • Sole Source Item: TI Training is the ONLY Source for this Ultra World multi - screen / multi room simulation configuration. Exclusive content is designed for use in each of the mobile wall configurations. All of the screens operate off of a single computer source. Sincerely, Kila Otte Ti Training VP Sales 1-800-634-1936 ext 207 kila@titraining.com "Tire Strongest Element in Training" 4680 Table Mountain Drive #170 C I0403 www.Titraininzcom 800.634.1936 136 of 311 I �I AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND TI TRAINING LE, LLC THIS AGREEMENT is entered into on this 15th day of August, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and TI TRAINING LE, LLC, a Colorado limited liability company, D.B.A. "TI TRAINING CORP" (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide electronic use -of - force training for officers. WHEREAS, the CITY has determined that the CONTRACTOR is a company engaged in the design, manufacture, sales and maintenance of law enforcement simulators and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. WHEREAS, the CITY has determined that CONTRACTOR's use -of -force simulator services are unique in that the CONTRACTOR, for example, is the only CONTRACTOR to provide: integrated TASER services with its use -of -force simulator; over 50 three -dimension scenarios that are updated for free; and a vibration vest that simulates multiple suspect actions such as punches, kicks, and use of lethal force against the trainee. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to advise on the installation of a video projector, speaker system, and associated wiring for a portable "Use of Force Training Simulator" at the Police Department, located at 1200 National City Boulevard, National City, CA 91950, as more specficially described in Exhibit "A". Upon completion of such installation, the CONTRACTOR will provide user training for the Use of Force Simulator system at the Police Department CONTRACTOR shall provide such training to six National City Police Department Officers at a mutually agreed upon date and time, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on August 15, 2017. The duration of this Agreement is for the period of August 15, 2017 through December 15, 2017. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". 137 of 311 3. SCOPE OF SERVICES. The CONTRACTOR will perform those installation services and use -of -force training services to National City Police Department Officers as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. In this case the CITY will install the video projector, speaker system, and associated wiring for the portable "Use of Force Training Simulator". The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Lieutenant Robert Rounds hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Kila Otte thereby is designated as the Project Director for the CONTRACTOR. 5. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on one billing covering actual work performed. The billing shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $53,851. The invoice will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY YT cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other written notice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the Standard Agreement Page 2 of 11 City of National City and Revised May 2017 Ti Training Corp 138 of 311 CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer, The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CITY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. Standard Agreement Page 3of11 City of National City and Revised May 2017 Ti Training Corp 139 of 311 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in Standard Agreement Page 4of11 City of National City and Revised May 20i 7 Ti Training Corp 140 of 311 conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or. disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND BOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of Colorado workers' compensation requirements; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or Standard Agreement Page 5 of 11 Revised May 2917 Ti Training Corp City of National City and 141 of 311 volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate with a $1,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet Colorado statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before,the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 Standard Agreement Page 6 of 11 City of National City and Revised May 2017 Ti Training Corp 142 of 311 H. Insurance shall be written with only insurers authorized to conduct business in Californiathat hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. Standard Agreement Page 7 of 11 Revised May 2017 Ti Training Corp City of National City and 143 of 311 D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall he in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Acting Captain Robert Rounds Police Department City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Kila Otte Vice President of Sales Ti Training Corp. 4680 Table Mountain Drive, Suite 150 Golden, CO 80403 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. Standard Agreement Page 8 of 11 City of National City and Revised May 2017 Ti Training Corp 144 of 311 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. CONTRACTOR is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any Standard Agreement Page 9all City of National City and Revised May 2017 Ti Training Corp 145 of 311 exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or SubCONTRACTORs. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subCONTRACTOR(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. [END OF AGREEMENT — SIGNATURES APPEAR ON NEXT PAGE] IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. Standard Agreement Page 10 of 11 Revised May 2017 Ti Training Corp City of National City and 146 of 311 CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM: Angil P. Morris Jones City Attorney By: Roberto M. Contreras Deputy City Attorney TI TRAINING LE, LLC, a Colorado limited liability company, D.B.A. `DTI TRAINING CORP" (Corporation — signatures of two corporate officers required) By: (Name) (Print) (Title) By: (Name) Standard Agreement Page 11 of 11 (Print) (Title) City of National City and Revised May 2017 Ti Training Corp 147 of 311 TITRA-1 OP ID: APH ‘111ALF) CERTIFICATE OF LIABILITY INSURANCE DATE) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lightship Insurance 1650 Franklin Street Denver CO 80218 John Kiaassen CONTACT PAIN: FAX IAA//cc. o. EB:n: (AIIC No): E-MAIL ADDRESS: !SURER(S) AFFORDING COVERAGE NAIC # INSURER A : Nautilus 17370 INSURED Table Mountain Group, LLC Ti Training LE, LLC Ti Training Corp Ti Outdoors, LLC 4630 Table Mountain Dr Ste170 Golden, CO 80403 INSURER B :Auto -Owners Insurance 18988 MEURER C : Evanston 35378 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTRINSFL TYPE OF INSURANCE ADDL SUER WVD POLICY NUMBER POLICY EPP (MM)DD/YYYY) POLICY EXP 4IM1 DDfYYYY) LIMITS A GENERAL X LIABILITY COMMERCIAL GENERAL LIABILITY X NN700660 06127/2016 06/27/2018 EACH OCCURRENCE $ 1,000,000 pRE ES EaENTED accumenes) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any an person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 �GEN'L AGGREGATE LIMIT APPLIES PER: h l POLICY - n LOC PRODUCTS - COMP/OP AGG $ Included $ AUTOMOBILE LIABILITY SCHEDULED AUTOS NON-CWNED AUTOS COMBINED SINGLE LIMIT accident)f Ea $ BODILY INJURY (Per person) $ BODILY INJURY Perac dent ( ) $ PROPERTY DAMAGE (PER ACCIDENT) $ $ C X UMBRELLA LAB EXCESS L/AB X OCCUR CLAIMS -MADE XOBW6035015 06/27/2016 06127/2018 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIAEILRY Y / N ANY PROPRIETOWPARTNER,EXECUTIVE OFFICER/ME EXCLUDED? n (Mandatory In NI() If yes, descrbe cider DESCRIPTION Or OPERATIONS below N / A WC STATU- TORY LIMITS OTH- ER E.L EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ g B Business Property Emp. Dishonesty 74884253 74884253 0612712016 06/2712016 06127/2018 06/2712018 Bus Prop 212,830 Emp Dis. 100,000 DESCRIPTION OF OPERATIONS !LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule If more epaoa Is required) National. City Police Department is additional insured for ongoing operations as respects general liability per written contract. CERTIFICATE HOLDER CANCELLATION tin of PI National City Police Department 4-M7 P o s 1200 National City Blvd National City, CA 91950-4302 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTYCE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2010/05) © 1988-2010 ACORD CORPORATION. Al! rights reserved. The ACORD name an '_-.. _-- ---'fired marks of ACORD 148 of 311 4 CAL1FORMMA NATIONAL O►NAL Cry � IRCORpogATED Date: August 1, 2017 TO: City Council of the City of National City FROM: Robert Rounds, Police Acting Captain SUBJECT: Staff Report: Resolution of the City Council of the City of National City authorizing the City Council to waive the formal bid process pursuant to National City Municipal Code section 2.60.220, subsection (B), sole source procurement, for the Police Department's purchase of a Use of Force Training Simulator system, in the amount of $53,851.00 from Ti Training Corp.; including advising on the installation of a video projector and speakers at the police department, and including onsite training in the operation of the system for six police department employees. SUMMARY: The police department requests authorization to purchase a Use of Force Training Simulator, which includes the training for six police department personnel in the operation of the simulator system, for police department de-escalation skills training. It is recommended the City Council approve the Resolution of the City Council of the City of National City authorizing the City Council to waive the formal bid process pursuant to National City Municipal Code (NCMC) section 2.60.220, subsection (B) (sole source) for the purchase of a Use of Force Training Simulator, including related training in the operation of the simulator system from Ti Training Corp. BACKGROUND: On April 18, 2017, the City Council of the City of National City adopted a resoiution (#2017-52) ratifying the acceptance of $294,084.00 in grant money disbursement from the Board of State and Community Corrections (BSCC)/State of California AB109 grant fund for the purposes of increasing positive outcomes between municipal law enforcement and high -risk populations. A portion of the grant funds were to be utilized for the purchase of a Use of Force Training Simulator for de-escalation training. The police department researched and evaluated three Use of Force Training Simulators from the following manufacturers: VirTra, Milo Range, and Ti Training Corp. The Ti Training Corp. Use of Force Training Simulator stood out as the product best suited to meet the National City Police Department's needs. National City Police Department 1200 National City Boulevard, National City, CA 91950-4302 619/336-4400 Fax 619/ • • w.nationalcityca.gov 149 of 311 Page 2 of 3 PROCUREMENT PROCESS AND SOLE SOURCE BASIS: The Police Department is requesting to waive the competitive formal bid requirement pursuant to National City Municipal Code (NCMC) 2.60.220(B). Sole source procurements may be used "when there is only one source from which a particular commodity is available and there is no adequate substitute." In addition, it may be used when "it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet any urgent procurement need." The Police Department staff recommends the purchase of the Ti Training Corp. Use for Force Training Simulator. Based on the Police Department's research, the Ti Training Corp. Use of Force Training Simulator will meet the Police Departments needs, there is no adequate substitute, and their system is unique from other Use of Force Training Simulators in that Ti Training Corp. is the only company that officers all of the following unique features together in one package: • A "smart" "Hit" detection camera with its own processing chip to speed up calculations. • An automated calibration process, eliminating the need for hand held calibration devices and darkened rooms. • Any infrared light designed for night vision use can be used unfiltered with the simulator. • Low light training allows for the use of actual flashlights so the training scenario can be set to any lighting level desired. • Multiple flashlights can be used at the same time. • Lighting conditions within the training scenario can be adjusted "on the fly" at any time while the scenario is activated. • Magnification of the debrief playback video, allowing the instructor to magnify an area of interest to show additional details during the debrief session. • A training library of more than 800 fully branching high definition scenarios. • Ti Training Corp. provides numerous new training scenarios each year to add to the library of scenarios — free of charge. • Capability to track up to 12 laser devices simultaneously and the laser devices are "lane specific." • Axon (formerly Taser International) simulated electronic control devices for use with the system are manufactured for Ti Training Corp. by Axon (formerly Taser) Intemational. • Ti Training Corp. is the only simulation company authorized by Axon (formerly Taser International) to provide Taser trainer simulation. • A Vibration Vest which can be worn by the participant during training to provide vibrating feedback if the participant is struck by a suspect's weapon. The vest responds to a laser that floods the room when activated. If the participant is not 150 of 311 z Page 3 of 3 behind cover, the vest is activated. The vest can be activated by either the system operator or by an automatic trigger built into some of the scenarios. See "Exhibit B", Sole Source Letter from Ti Training Corp for a comprehensive list of the Use of Force Training Simulator's unique specifications. FISCAL IMPACT: The cost of the Ti Training Corp Use of Force Simulator, including sales tax and on -site training is $53,851. The funds for the purchase of the simulator will be taken out of the $294,084.00 BSCCIState of California AB109 grant money which was already accepted by the City under City Council Resolution #2017-52. ENVIRONMENTAL IMPACT: This proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) found under California Code of Regulations, Title 14, Division 6, Chapter 3, Article 20, Section 15378 and it has been determined that the activity is not a "Project" as defined under the Code because it will not result in a physical change in the environment. In addition, the activity does not constitute a "Project" within the meaning of the California Public Resources Code Section 21065 in that it has no potential cause to either a direct physical change in the environment, or a reasonably foreseeable indirect change in the environment. Therefore, pursuant to Section 15069(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is necessary. BOARD/COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: Attachment "B": Sole Source Letter from Ti Training Corp. 151 of 311 RESOLUTION NO. 2017 —52 RESOLUTION OF THE CITY C.OUNC1LOF THE CITY OF NATIONAL CITY RATIFYING THE ACCEPTANCE OF THE DISBURSEMENT FROM THEBOARD OF STATE AND COMMUNITY CORRECTIONS (BSCC)ISTATE OF CALIFORNIA AB109 GRANT FUND, ADMINISTERED THROUGH THE CITY OF SAN DIEGO; IN THE AMOUNT OF $294,084.00, AND AUTHORIZING THE ESTABLISHMENT OF A FISCAL YEAR 2017 APPROPRIATION AND A.CORRESPONDING REVENUE BUDGET 1 sl:THE AMOUNT OF_.$294;084 FOR INCREASING POSITIVE OUTCOMES BETWEEN MUNICIPAL LAW ENFORCEMENT AND HIGH -RISK POPULATIONS WHEREAS, the Board of State and Community Corrections/State of California AB 109 awarded grant funds to the National City Police: Department,(`NCPD") in the amount of $294,084 to increase positive outcomes. between NCPD and the community; and WHEREAS, NCPD will utilize the grant funds as follows: • Outreach to High -Risk Youth/Youth Diversion Programs • Homeless Outreach. Operations • Crises Intervention/De-Escalation/Mindful Resilience Training for Officers • Gang and. Violence Prevention Programs NOW, THEREFORE, BE IT RESOLVED that the. City Council of the City of National City hereby ratifies the acceptance of the disbursement from the Board of State and Community Corrections (BSCC)/State of California AB109 grant fund, administered through the City of National City San Diego, In the amount of $294,084 toincrease positive outcomes between municipal law enforcement and high -risk populations. BE IT FURTHER RESOLVED that the City Council authorizes .the establishment of a Fiscal Year 2017 appropriation and a corresponding revenue budget in theamount of $294,084. PASSED and ADOPTED this 18th day of April, 20 Morrison, Mayor ATTEST: APPROVED AS TO FORM: Midhael R. Dalia ity Clerk George H. iser, Ili Interim City Attorney 152 of 311 4 Pas,sed and adopted by the Council .of the City .of National City, California, on April 18, 2017 by the following vote, to -wit: Ayes: Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None, Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California 11 A City CIrk of the City of lona! City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2017-52 of the City of National City, California, passed and adopted by the Council of said City on April 18, 2017. City Clerk of. the City of National California By: Deputy 153 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 154 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy # 206, "Debt Management." (Finance) 154 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy # 206, "Debt Management." PREPARED BY: Mark Roberts, Director of Finance DEPARTMENT: Finance PHONE: 619-336-4265 APPROVED BY: EXPLANATION: City Council Policy # 206, "Debt Management" sets forth debt management objectives for the City of National City, the National City Joint Powers Financing Authority, the Successor Agency to the National City Redevelopment Agency, and any other entity for which the City Council acts as legislative body. Historically, the City of National City has financed various capital expenditures through the issuance of debt and has followed accepted debt management practices and all other legal requirements. Government Code section 8855(i) requires any issuer of public debt to provide to California Debt and Investment Advisory Commission (CDIAC) no later than 30 days prior to the sale of any debt issue a report of the proposed issuance. Effective January 1, 2017, issuers must certify on the Report of Proposed Debt Issuance that they have adopted local debt policies concerning the use of debt and that the proposed debt issuance is consistent with those policies. In addition to being able to meet the CDIAC requirements for current and future proposed debt, adopting the attached debt management policy will be in concert with best management practices and will ensure consistent guidance and prudent management of the City's debt program. See attached explanation for additional information. FINANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution, authorizing the adoption of City Council Policy # 206, "Debt Management." BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. City Council Policy # 206 2. Explanation 3. Resolution 155 of 311 Explanation Proposed City Council Policy # 206, "Debt Management" sets forth debt management objectives for the City of National City, the National City Joint Powers Financing Authority, the Successor Agency to the National City Redevelopment Agency, and any other entity for which the City Council acts as legislative body. Historically, the City of National City has financed various capital expenditures through the issuance of debt and has followed accepted debt management practices and all other legal requirements. Government Code section 8855(i) requires any issuer of public debt to provide to the California Debt and Investment Advisory Commission (CDIAC) no later than 30 days prior to the sale of any debt issue a report of the proposed issuance. Effective January 1, 2017, issuers must certify on the Report of Proposed Debt Issuance that they have adopted local debt policies concerning the use of debt and that the proposed debt issuance is consistent with those policies. The issuer's local debt policies must include (A) through (E), below. A. The purposes for which the debt proceeds may be used. B. The types of debt that may be issued. C. The relationship of the debt to, and integration with, the issuer's capital improvement program or budget, if applicable. D. Policy goals related to the issuer's planning goals and objectives. E. The internal control procedures the issuer has implemented, or will implement, to ensure that the proceeds of the proposed debt issuance will be directed to the intended use. In addition to the requirement set forth by Government Code section 8855(i), it is prudent financial management for the City to adopt a debt management policy that sets parameters for issuing debt and managing the City's debt portfolio, and provides guidance to decision makers. Adoption of the proposed City Council Policy # 206, "Debt Management," will help ensure that City debt is issued and managed prudently in order to maintain a sound fiscal position and protect the City's credit rating. The attached Debt Management policy has been written to include all elements required by CDIAC as well as best management practices expected by the pertinent credit markets and municipal bond industry. FISCAL IMPACT Adopting a formal debt management policy will help ensure a smooth process for issuing and managing debt and a cost effective result. 156 of 311 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: I. POLICY This debt management policy (hereafter "Policy") sets forth debt management objectives for the City of National City, the National City Joint Powers Financing Authority, the Successor Agency to the National City Redevelopment Agency, and any other entity for which the City Council acts as legislative body. The term "City" shall refer to each of such entities. This Policy establishes general parameters for issuing and administering debt. Recognizing cost-effective access to the capital markets depends upon prudent management of the Debt Program, the City Council has adopted this Policy by resolution. This Policy is intended to comply with California Government Code Section 8855(i). II. SCOPE The guidelines established by this Policy will govern the issuance and management of all debt financing for long-term capital needs and not for general operating functions. When used in this Policy, "debt" refers to all forms of indebtedness. The City recognizes changes in the capital markets and other unforeseen circumstances may require action that deviates from this Policy. City Council approval shall be required for implementation of any exceptions to this Policy for such circumstances. III. GOALS & OBJECTIVES The purpose of this Policy is to assist the City in pursuit of the following equally important goals and objectives, while providing full and complete financial disclosure and ensuring compliance with applicable state and federal laws: • minimize debt service and issuance costs; • maintain access to cost effective borrowing; • achieve the highest practical credit rating; • ensure full and timely repayment of debt; Pagc 1 of 17 157 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: • maintain full and complete financial disclosure and reporting; • ensure compliance with applicable state and federal laws. IV. RELATIONSHIP OF DEBT TO, AND INTEGRATION WITH, THE CITY'S CAPITAL IMPROVEMENT PROGRAM AND BUDGET Capital Improvement Program — The City Manager or his/her designee (hereafter, "City Manager") shall assess and identify the capital needs of the City and review the current Capital Improvement Program to develop a schedule for when facilities should be improved or acquired. The City Manager shall identify potential funding sources and financing options and match those resources to the capital needs identified in the Capital Improvement Program. In making such determination, the City Manager shall consider the maximum term; average maturity; amortization of debt service; optional redemption features; and use of variable or fixed-rate debt, credit enhancements, and other structuring considerations, as further discussed below. Budget Integration — The decision to incur new indebtedness should be integrated with the policy decisions embedded in the City Council -adopted annual operating and capital budget. The annual debt service payments shall be included in the operating budget. The City will integrate its debt issuances with the goals of its Capital Improvement Program by timing issuance of debt to ensure projects are available when needed in furtherance of the City's public purposes. The City will seek to issue debt in a timely manner to avoid having to make unplanned expenditures for capital improvements or equipment from its General Fund. Biennial Review — Recognizing cost-effective access to the capital market depends upon prudent management of the City's debt program, a review of the Policy should be performed at least biennially. The Policy shall be included as an appendix in the annual budget adopted by the City Council. Any substantive changes to the Policy shall be brought to the City Council for consideration and approval. V. POLICY GOALS RELATED TO THE CITY'S PLANNING GOALS AND OBJECTIVES In following this Policy, the City shall pursue the following goals: 1. attain the best possible credit rating for each debt issue in order to reduce interest costs, within the context of preserving financial flexibility and meeting capital funding requirements; Page 2 of 17 158 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: 2. take all practical precautions and proactive measures to avoid financial decisions that will negatively impact the City's credit ratings on existing or future debt issues; 3. consider market conditions and City cash flows when timing the issuance of debt; 4. determine the amortization (maturity) schedule which will fit best within the City's overall debt structure at the times new debt is issued; 5. match the term of the issue to the useful lives of assets funded by that issue, when practicable and economical, while considering repair and replacement costs of those assets to be incurred in future; 6. when issuing debt, assess financial alternatives so as to minimize the impact on the City's General Fund or special funds, as applicable; 7. when planning for the sizing and timing of debt issuance, consider the ability to expend the proceeds in a timely, efficient, and economical manner. VI. DELEGATION AUTHORITY Pursuant to the provisions of Section 37209 and 40805.5 of the Government Code of the State of California and to Chapter 2.16.090 of the National City Municipal Code, the Director of Finance, under the direction and control of the City Manager, is responsible for the administration of the financial functions of the City. This Policy grants the City Manager or the Director of Finance the authority to select the financing team, coordinate the administration and issuance of debt, communicate with rating agencies, and fulfill all pre -issuance and post - issuance requirements imposed by or related to state law, federal tax law, and federal securities law. Financing Team Definitions and Roles — The Financing Team is the working group of City staff and outside consultants necessary to complete a debt issuance, including, but not limited to, bond counsel, disclosure counsel, underwriter, municipal advisor, trustee, pricing consultant, and/or arbitrage analyst. Typically, the Director of Finance, the City Attorney, the City Manager, and appropriate department head(s) form the City staff portion of the Financing Team. Other staff members or designees may also be appointed to the Financing Team. Consultant Selection — The City will consider the professional qualifications and experience of consultants as they relate to the specific bond issue or other financing under consideration. In certain instances, the City will conduct a request for proposal/qualification process to select such consultants. Other professionals may be selected by the City Manager or Director of Finance on an as -needed basis. Page 3of17 159 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: VII. METHODS OF FINANCING — TYPES OF DEBT THAT MAY BE ISSUED AND PURPOSES OF DEBT The City will investigate all possible financing alternatives, including, but not limited to, bonds, loans, state bond pools, and grants. The City also has an impact fee program whereby new development pays its fair share for the increased capital costs that result from new construction. Although impact fee payments are restricted to specific projects or types of projects, the use of these payments, when permitted, can be an important source of financing for certain capital projects. Cash Funding — The City may fund capital improvements from current revenues or accumulated reserves. Inter -fund Borrowing — The City may borrow internally from other funds with surplus cash in lieu of issuing bonded debt. Purposes warranting the use of this type of borrowing could include short-term cash flow imbalances, interim financing pending the issuance of bonds, or long-term financing in lieu of bonds for principal amounts of under $5.0 million. The City funds from which the money is borrowed shall be repaid with interest based upon the earning rate the City deems appropriate given the length of term, repayment source, and other considerations. The City Manager and Director of Finance shall also exercise due diligence to ensure it is financially prudent to borrow from the fund loaning the money. Inter -fund loans will be evaluated on a case -by -case basis. Borrowing between two City funds requires approval by the City Council by resolution. The purpose of inter -fund borrowing is to finance high -priority needs and to reduce costs of interest, debt issuance, and/or administration. Bank Loans / Lines of Credit — Although the City does not typically utilize lines of credit for the financing of capital projects, financial institution credit is an option for municipal issuers and may be evaluated as a financing option. Other Loans — The City will evaluate other loan programs, including, but not limited to, State or federal loans. Bond Financing — The City may issue any bonds which are allowed under federal and state law, including, but not limited to, general obligation bonds, certificates of participation, revenue bonds, land -secured (assessment and special tax) bonds, refunding bonds, and other obligations (see below for details). General Obligation Bonds — General obligation ("GO") bonds may only be issued with two-thirds approval of the City's registered voters. The California State Constitution (Article XVI, Section 18) limits the use of the proceeds from GO bonds to "the acquisition Page 4 of 17 160 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: or improvement of real property." Parks, libraries, and public safety facilities are examples of the types of facilities which may be financed with GO bonds. Lease Financings — Lease financings may take a variety of forms, including certificates of participation, lease revenue bonds, and direct leases (typically for equipment). When the City finances acquisition or construction of capital improvements or equipment with a lease financing, the City agrees to lease either the financed asset or a different asset and, most commonly, the City's lease payments are securitized in the form of certificates of participation or lease revenue bonds. This type of financing requires approval of the City Council. Revenue Bonds — Revenue bonds are generally issued by the City for enterprise funds which are financially self-sustaining without the use of taxes and, therefore, rely on the revenues collected by the enterprise fund to repay the debt. This type of financing requires approval of City Council. Assessment Bonds — The Improvement Bond Act of 1915 (Streets and Highways Code Section 8500 et seq.) and other state laws, subject to Article XIIID of the California Constitution, allow the City to issue bonds to finance improvements which provide "specific benefit" to the assessed real property. Installments are collected on the secured property tax roll of the County. This type of financing is secured by the lien upon and assessments paid by the real property owners and does not obligate the City's General Fund or other funds. Special Tax Bonds — Under the Mello -Roos Community Facilities Act of 1982, the City may issue bonds on behalf of a community facilities district ("CFD") to finance capital facilities, most commonly in connection with new development. These bonds must be approved by a two-thirds vote of the qualified electors in the CFD, which the Mello -Roos Act defines to mean registered voters if there are 12 or more registered voters in the CFD and, if there are fewer than 12 registered voters, the landowners in the CFD. Bonds issued by the City under the Mello -Roos Act are secured by a special tax on the real property within the CFD. The financed facilities do not need to be physically located within the CFD. As this type of financing is secured by the special tax lien upon the real property, it does not obligate the City's General Fund or other funds. Refunding Obligations — Pursuant to the Government Code and various other financing statutes applicable in specific situations, the City Council is authorized to provide for the issuance of bonds for the purpose of refunding any long-term obligation of the City. Absent any significant non -economic factors, a refunding should produce net debt service savings (net of reserve fund earnings and other offsets and accounting for transaction costs) of at least 3% of the par value of the refunded bonds on a net present value basis, using the Page 5of17 161 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: refunding issue's true interest cost ("TIC") as the discount rate, unless the City determines a lower savings percentage is acceptable for issues or maturities with short maturity dates. Additionally, the City may determine there are other, compelling "non -economic" reasons (i.e., removal of onerous covenants, terms, or conditions) to issue refunding obligations. Other Obligations — There may be special circumstances when other forms of debt are appropriate and may be evaluated on a case -by -case basis. Such other forms include, but are not limited to: bond anticipation notes, grant anticipation notes, tax allocation bonds, lease revenue bonds, pension obligation bonds, etc. VIII. STRUCTURE & TERM Term of Debt — Debt will be structured for the shortest period possible, consistent with a fair allocation of costs to current and future users of the assets being financed. The standard term of long-term debt borrowing is typically 15-30 years. Consistent with its philosophy of keeping its capital facilities and infrastructure systems in good condition and maximizing the useful lives of its capital assets, the City will make every effort to allocate sufficient resources to finance ongoing maintenance needs and to provide reserves for periodic replacement and renewal of capital assets. Generally, no debt will be issued for a period exceeding the useful life or average useful lives of projects to be financed. Debt Repayment Structure — In structuring a bond issue, the City will manage the amortization of the debt and, to the extent possible, match its cash flow to the anticipated debt service payments. In addition, the City will seek to structure debt with aggregate level debt service payments over the life of the debt. Structures with uneven debt service will be considered when one or more of the following exists: • natural disasters or extraordinary unanticipated external factors make payments on the debt in the early years prohibitive; • such structuring is beneficial to the City's aggregate overall debt payment schedule; • such structuring will allow debt service to more closely match project revenues during the early years of the project's operation. Bond Maturity Options — For each issuance, the City will select serial bonds or term bonds, or both. On the occasions where circumstances warrant, capital appreciation bonds (CABs) may be used. The decision to use term, serial, or CABs is typically driven by market conditions. Pagc 6 of 17 162 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: Interest Rate Structure — The City currently issues securities on a fixed interest rate basis only. Fixed rate securities ensure budget certainty through the life of the issue and avoid the volatility of variable rates. Credit Enhancement — Credit enhancement may be used to improve or establish a credit rating on a City debt obligation. Types of credit enhancement include letters of credit, bond insurance, and surety policies. A credit enhancement may be used if it reduces the overall cost of the proposed financing or if the use of such credit enhancement furthers the City's overall financial objectives. Debt Service Reserve Fund — Debt service reserve funds are typically held by a trustee to make principal and interest payments to bondholders in the event the pledged revenues are insufficient to do so. The City will fund debt service reserve funds when it is in the City's overall best financial interest. The City may decide not to utilize a reserve fund if the City, in consultation with the underwriter and municipal advisor, determines there would be no adverse impact to the City's credit rating or interest rates. Per Internal Revenue Service rules, the size of the reserve fund on tax-exempt bond issuance shall be the lesser of:`". • 10% of the initial principal amount of the debt; • 125% of average annual debt service; or • 100% of maximum annual debt service. In lieu of holding a cash funded reserve, the City may substitute a surety bond or other credit instrument in its place. The decision to cash fund a reserve fund rather than to use a credit facility is dependent upon the cost of the credit instrument and the investment opportunities. Call Options / Redemption Provisions — A call option or optional redemption provision gives the City the right to prepay or retire debt prior to its stated maturity date. This option may permit the City to achieve interest savings in the future through the refunding of the bonds. Often the City will pay a higher interest rate as compensation to the buyer for the risk of having the bond called in the future. In addition, if a bond is called, the holder may be entitled to a premium payment (call premium). Because the cost of call options can vary depending on market conditions, an evaluation of factors will be conducted in connection with each issuance. The City, in consultation with the underwriter and municipal advisor, shall evaluate the use of a call option on a case -by -case basis. Debt Limits — California Government Code Section 43605 states the City shall not incur bonded indebtedness payable from the proceeds of property tax which exceeds 15 percent of the assessed value of all real and personal property of the city. Page 7 of 17 163 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: The cumulative annual debt service of all bond issues supported by the General Fund is restricted to no more than 15 percent of annual General Fund revenue. Bond issues supported by enterprise funds or other self-supporting funds should maintain a minimum ratio of net operating income to annual debt service ("coverage ratio") the City concludes is financially prudent. Typically, a higher coverage ratio produces a better credit rating and lower interest rates, yet, if too high, may restrict efficient enterprise operations or unduly induce user rate increases. Therefore, the City should balance the benefits of higher ratings with the operational impact of high coverage ratios. IX. METHOD OF ISSUANCE AND SALE; DISCLOSURE Debt issues are sold to a single underwriter or to an underwriting syndicate, either through a competitive sale or a negotiated sale. A negotiated sale may involve the sale of securities to investors through an underwriter or the private placement of the securities with a financial institution or other sophisticated investor. The selected method of sale will be that which is most beneficial to the City in terms of lowest net interest rate, most favorable terms in financial structure, and market conditions. The City will review conditions in conjunction with information and advice presented by the City's municipal advisor. Competitive Sales of Bonds — In a competitive sale, the terms of the debt will be defined by the City, and the price of the debt will be established through an impartial bidding process amongst qualified underwriters and/or underwriting syndicates. The issue is awarded to the underwriter judged to have submitted the best bid which offers the lowest true interest cost, taking into account underwriting spread, interest rates, and any discounts or premiums. Negotiated Sale of Bonds — A method for sale of bonds, notes, or other financing vehicles in which the City selects in advance, based upon proposals received or by other means, one or more underwriters to work with it in structuring, marketing, and offering an issue to investors. The negotiated sale method is often used when the issue is: a first-time sale by an issuer (a new credit); a complex security structure, such as variable rate transaction; an unusually large issue; or in a highly volatile or congested market where flexibility as to bond sale timing is important. Private Placement — A private placement is a variation of a negotiated sale in which the City, usually with the help of a municipal advisor and placement agent, will attempt to place the entire new issue directly with an investor. The investor will negotiate the specific terms and conditions of the financing before agreeing to purchase the issue. Private placements are generally undertaken because the transaction is complex or unique, requiring direct Page 8 of 17 16401311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: negotiations with the investor, or because the issue is small or of a shorter duration and a direct offering provides economies of scale, lower interest costs, and reduced continuing disclosure. Derivative Products — Because of their complexity, unless otherwise amended, derivative products such as interest rate swaps, interest floaters, and other hybrid securities are prohibited by this Policy. Initial Disclosure Requirements — The City acknowledges its disclosure responsibilities. Under the guidance of disclosure counsel, the City will distribute or cause an underwriter to distribute its preliminary official statement and final official statement. (Neither is typically required in a private placement, although in some cases a "private placement memorandum" may be required by the investor.) The Financing Team shall be responsible for soliciting "material" information (as defined in Securities and Exchange Commission Rule 10b-5) from City departments and identifying contributors who may have information necessary to prepare portions of the official statement or who should review portions of the official statement. In doing so, the Financing Team shall confirm the official statement accurately states all "material" information relating to the decision to buy or sell the subject bonds and that all information in the official statement has been critically reviewed by an appropriate person. In connection with an initial offering of securities, the City and other members of the Financing Team will: • identify material information which should be disclosed in the official statement; • identify other persons who may have material information (contributors); • review and approve the official statement; ■ ensure the City's compliance, and that of its related entities, with federal and state security laws, including notification to the California Debt and Investment Advisory Commission (CDIAC) of the proposed debt issue no later than 30 days prior to the sale of any debt issue, and submission of a final report of the issuance to the CDIAC by any method approved by the CDIAC. The Financing Team shall critically evaluate the official statement for accuracy and compliance with federal and state securities laws. The approval of an official statement shall be placed on the City Council agenda, and shall not be considered as a consent calendar item. The staff report will summarize the City Council's responsibilities with respect to the official statement and provide the City Council the opportunity to review a substantially final official statement. The City Council shall undertake such review as deemed necessary by the City Council to fulfill the City Council's securities law responsibilities.' Page 9 of 17 165 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: For any privately placed debt with no official statement, the final staff report describing the issue and such other documents will be provided to the City Council for approval. X. CREDITWORTHINESS OBJECTIVES Ratings are a reflection of the general fiscal soundness of the City and the capabilities of its management. Typically, the higher the credit ratings are, the lower the interest cost is on the City's debt issues. To enhance creditworthiness, the City is committed to prudent financial management, systematic capital planning, and long-term financial planning, and, to that end, has an objective of maintaining a credit rating of at least AA- (Standard and Poor's). However, the City also recognizes that external economic, natural, or other events may, from time to time, affect the creditworthiness of its debt. The most familiar nationally recognized bond rating agencies are Standard and Poor's, Moody's Investors Service, and Fitch Ratings. When issuing a credit rating, rating agencies consider various factors, including, but not limited to: • the issuer's fiscal status r j • the issuer's general management capabilities; • economic conditions which may impact the stability and reliability of debt repayment sources; • the issuer's general reserve levels; • the issuer's debt history and current debt structure; • project being financed; and • covenants and conditions in the governing legal documents. Bond Ratings — The Financing Team will assess whether a credit rating should be obtained for an issuance. The City typically seeks a rating from at least one nationally recognized rating agency on new and refunding issues to be sold in the public market. The Financing Team shall be responsible for determining which of the major rating agencies the City shall request to provide a rating. When applying for a rating on an issue, the Financing Team shall prepare a presentation for the rating agency when it is determined a presentation is in the best interests of the City. Rating Agency Communications — The City is responsible for maintaining relationships with the rating agencies that assign ratings to the City's debt obligations. This responsibility includes providing the rating agencies with the City's financial statements, if applicable, and any additional information requested. Page 10 of 17 166 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: XI. POST ISSUANCE ADMINISTRATION — INTERNAL CONTROLS Notification to the CDIAC — The City shall work with its bond counsel to submit a report of final sale to the CDIAC by any method approved by the CDIAC no later than 21 days after the sale of the debt. The report shall include the information required by CDIAC. Investment of Proceeds — The City shall invest bond proceeds and reserve funds in accordance with each issue's indenture or trust agreement, utilizing competitive bidding when possible. All investments will be made in compliance with the City's investment policy objectives of safety, liquidity, then yield. The investment of bond proceeds and reserve funds shall comply with federal tax law requirements specified in the indenture or trust agreement and the tax certificate. When feasible, unexpended bond proceeds shall be held by the trustee. The trustee will be responsible for recording all investments and transactions relating to the proceeds and providing monthly statements regarding the investments and transactions. Use of Bond Proceeds — The City is responsible for ensuring debt proceeds are spent for the intended purposes identified in the related legal documents and that the proceeds are spent in the time frames identified in the tax certificate prepared by the City's bond counsel. When reasonably possible, proceeds of debt will be held by a trustee, until the City submits written requisitions for such proceeds. The City will submit a requisition only after obtaining the signature of the City Manager or Director of Finance. In those cases where it is not feasible for the proceeds of debt to be held by a trustee, the Director of Finance shall retain records of all expenditures of proceeds for the term of the bonds plus 3 years. Continuing Disclosure — The Director of Finance or designee will ensure the City's annual financial statements and associated reports are posted on the City's web site. The City may also contract with consultant(s) to comply with the Securities and Exchange Commission Rule 15c2-12(b)(5) by filing its annual financial statements, other financial and operating data, and notices of enumerated events for the benefit of its bondholders on the Electronic Municipal Market Access (EMMA) website of the Municipal Securities Rulemaking Board (MSRB). The City shall submit an annual report to the CDIAC for any issue of debt for which it has submitted a report of final sale on or after January 21, 2017. The annual report shall comply with the requirements of Government Code Section 8855 and related regulations. Arbitrage Rebate Compliance and Reporting — The use and investment of bond proceeds must be monitored to ensure compliance with arbitrage restrictions. Existing regulations require that issuers calculate rebate liabilities related to any bond issues, with rebates paid to the federal government every five years and as otherwise required by applicable provisions of the Internal Page 11 of 17 167 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: Revenue Code and regulations. The City shall contract with a specialist to ensure proceeds and investments are tracked in a manner which facilitates accurate, complete calculations, and if necessary, timely rebate payments. Compliance with Other Bond Covenants — In addition to continuing disclosure and arbitrage monitoring requirements, the City is also responsible for verifying compliance with all undertakings, covenants, and agreements of each bond issuance on an ongoing basis. This typically includes ensuring: • annual budgetary appropriations to meet debt service payments; • taxes/fees are levied and collected where applicable; • timely transfer of debt service payments to the trustee; • compliance with insurance requirements; • compliance with rate covenants; and • post -issuance procedures established in the tax certificate for any tax-exempt debt. Retention — A copy of all relevant documents and records will be maintained by the City for the term of the bonds (including refunding bonds, if any) plus 3 years. Relevant documents and records will include sufficient documentation to support the requirements relating to the tax-exempt status. Investor Relations — While the City shall post its annual financial reports and other financial reports on the City's website, this information is intended for the citizens of the City. Information the City intends to reach the investing public, including bondholders, rating analysts, investment advisors, or any other members of the investment community, shall be filed on the EMMA system. Additional requirements for financial statements — It is the City's policy to hire an independent auditing firm with the technical skills and resources to properly perform an annual audit of the City's financial statements. More specifically, the firm shall be a recognized expert in the accounting rules applicable to the City and shall have the resources necessary to review the City's financial statements on a timely basis. XII. TRAINING The City shall ensure that the members of the City staff involved in the initial or continuing disclosure process and the City Council are properly trained to understand and perform their responsibilities. Page 12 of 17 168 of 311 TITLE: Debt Management POLICY #206 ADOPTED: August 15, 2017 AMENDED: The City Manager or Director of Finance shall arrange, as necessary, for disclosure training sessions conducted by the City's disclosure counsel. Such training sessions shall include education on the "Initial Disclosure Requirements" and "Continuing Disclosure" sections of this Policy, the City's disclosure obligations under applicable federal and state securities laws, and the disclosure responsibilities and potential liabilities of members of the City's staff and members of the City Council. Such training sessions may be conducted using a recorded presentation. The Securities and Exchange Commission (SEC), the agency with regulatory authority over the City's compliance with the federal securities laws, has issued guidance as to the duties of the City Council with respect to its approval of the preliminary official statement ("POS"). In its "Report of Investigation in the Matter of County of Orange, California as it Relates to the Conduct of the Members of the Board of Supervisors" (Release No. 36761 / January 24, 1996) (the "Release"), the SEC stated that, if a member of the City Council has knowledge of any facts or circumstances of which an investor would want to be aware prior to investing in the bonds, whether relating to their repayment, tax-exempt status, undisclosed conflicts of interest with interested parties, or otherwise, he/she should endeavor to discover whether such factors are adequately disclosed in the official statement. In the Release, the SEC stated the steps a member of the City Council would take include becoming familiar with the POS and questioning staff and consultants about the disclosure of such facts. Page 13 of 17 169 of 311 APPENDIX GLOSSARY Ad Valorem Tax: a tax calculated "according to the value" of property. Such a tax is based on the assessed valuation of real property and a valuation of tangible personal property. Amortization: the gradual reduction in principal of an outstanding debt based upon a specific repayment schedule, which details specific dates and repayment amounts on those dates. Arbitrage: the gain that may be obtained by borrowing funds at a lower (often tax-exempt) rate and investing the proceeds at higher (often taxable) rates. The ability to earn arbitrage by issuing tax-exempt securities has been severely curtailed by the Internal Revenue Code of 1986, as amended. Assessed Valuation: the appraised worth of property as set by a taxing authority through assessments for purposes of ad valorem taxation Bond: a security that represents an obligation to pay a specified amount of money on a specific date in the future, typically with periodic interest payments. Bond Anticipation Notes: short-term notes issued usually for capital projects and paid from the proceeds of the issuance of long-term bonds. Provide interim financing in anticipation of bond issuance. Bond Counsel: a specialized, qualified attorney retained by the issuer to give a legal opinion concerning the validity of securities. The bond counsel's opinion usually addresses the subject of tax exemption. Bond counsel typically prepares and/or advises the issuer regarding legal structure, authorizing resolutions, trust indentures, and the like. Bond Insurance: a type of credit enhancement whereby an insurance company indemnifies an investor against default by the issuer. In the event of failure by the issuer to pay principal and interest in full and on time, investors may call upon the insurance company to do so. Once issued, the municipal bond insurance policy is generally irrevocable. The insurance company receives its premium when the policy is issued and this premium is typically paid out of the bond issue. Call Option: the right to redeem a bond prior to its stated maturity, either on a given date or continuously. The call option is also referred to as the optional redemption provision. Often a call premium is added to the call option as compensation to the holders of the earliest bonds called. Capital Appreciation Bond: a municipal security on which the investment return on an initial principal amount is reinvested at a stated compounded rate until maturity, at which time the investor receives a single payment representing both the initial principal amount and the total investment return. CDIAC: California Debt and Investment Advisory Commission Certificates of Participation: a financial instrument representing a proportionate interest in payments such as lease payments by one party (such as a city acting as a lessee) to another party (often a joint powers authority or non-profit). Competitive Sale: a sale of bonds in which an underwriter or syndicate of underwriters submit sealed bids to purchase the bonds. Bids are awarded on a true interest cost (TIC) basis, provided other bidding requirements are satisfied. Competitive sales are recommended for simple financings with a strong underlying credit rating. This type of sale differs from a negotiated sale. Continuing Disclosure: the requirement by the Securities and Exchange Commission for most issuers of municipal debt to post current financial information and notices of enumerated events on the MSRB's EMMA website for access by the general marketplace. Page 14 of 17 170 of 311 Credit Rating Agency: a company that rates the relative credit quality of a bond issue and assigns a letter rating. These rating agencies include Moody's Investors Service, Standard & Poor's, and Fitch Ratings. Debt Limit: the maximum amount of debt legally permitted by applicable charter, constitution, or statutes. Debt Service: the amount necessary to pay principal and interest requirements on outstanding bonds for a given year or series of years. Default: the failure to pay principal or interest in full or on time and, in some cases, the failure to comply with non-payment obligations after notice and the opportunity to cure. Derivative: a financial instrument which derives its own value from the value of another instrument, usually an underlying asset such as a stock, bond, or an underlying reference such as an interest rate index. Disclosure Counsel: a specialized, qualified attorney retained to provide advice on issuer disclosure obligations, to prepare the official statement and to prepare the continuing disclosure undertaking. Discount: the difference between a bond's par value and the price for which it is sold when the latter is less than par. Also known as "underwriter discount," this is the fee paid to the underwriter its banking and bond marketing services. Enterprise Activity: revenue generating project or business. The project often provides funds necessary to pay debt service on securities issued to finance the facility. Common examples include water, wastewater, and solid waste enterprises. Financing Team: the working group of City staff and outside consultants necessary to complete a debt issuance. General Obligation ("GO") Bond: a bond secured by an unlimited property tax pledge. Requires a two-thirds vote by the electorate. GO bonds usually achieve lower rates of interest than other financing instruments since they are considered to be a lower risk. Indenture: a contract between the issuer and the trustee stipulating the characteristics of the financial instrument, the issuer's obligation to pay debt service, and the remedies available to the trustee in the event of default. Issuance Costs: the costs incurred by the bond issuer during the planning and sale of securities. These costs include, but are not limited to, municipal advisory, bond counsel, disclosure counsel, printing, advertising costs, credit enhancement, rating agencies fees, and other expenses incurred in the marketing of an issue. Lease: an obligation wherein a lessee agrees to make payments to a lessor in exchange for the use of certain property. The term may refer to a capital lease or to an operating lease. Lease Revenue Bonds: bonds secured by an obligation of one party to make annual lease payments to another. Maturity Date: the date upon which a specified amount of debt principal or bonds matures, or becomes due and payable by the issuer of the debt. Municipal Advisor: a consultant who provides the issuer with advice on the structure of the bond issue, timing, terms, and related matters for a new bond issue. Municipal Securities Rulemaking Board (MSRB): a self-regulating organization established on September 5, 1975 upon the appointment of a 15-member board by the Securities and Exchange Page 15 of 17 171 of 311 Agreement. The MSRB, comprised of representatives from investment banking firms, dealer bank representatives, and public representatives, is entrusted with the responsibility of writing rules of conduct for the municipal securities market. The MSRB hosts the EMMA website, which displays information posted by issuers under their continuing disclosure undertakings. Negotiated Sale: a sale of securities in which the terms of the sale are determined through negotiation between the issuer and the purchaser, typically an underwriter, without competitive bidding. The negotiated sales process provides control over the financing structure and issuance timing. Negotiated sales are recommended for unusual financing terms, period of market volatility, and weaker credit quality. A thorough evaluation, usually with the assistance of the City's municipal advisor, of the proposed bond's credit characteristics in conjunction with market conditions will be performed to ensure reasonable final pricing and underwriting spread. Official Statement (Prospectus): a document published by the issuer in connection with a primary offering of securities which discloses material information on a new security issue, including the purposes of the issue, how the securities will be repaid, and the financial, economic, and social characteristics of the security for the bonds. Investors may use this information to evaluate the credit quality of the securities. Par Value: the face value or principal amount of a security. Pension Obligation Bonds ("POBs"): financing instruments used to pay some or all of the unfunded pension liability of a pension plan. POBs are issued as taxable instruments over a 10-40 year term or by matching the term with the amortization period of the outstanding unfunded actuarial accrued liability. Premium: the excess of the price at which a bond is sold over its face value. Present Value: the value of a future amount or stream of revenues or expenditures. Pricing Consultant: the pricing consultant provides a fairness letter to the City or its agent regarding the pricing of a new issue of municipal securities. Private Placement: a bond issue structured specifically for one purchaser. Private placements are typically carried out when extraneous circumstances preclude public offerings. A private placement is considered to be a negotiated sale. Redemption: Depending on an issue's call provisions, an issuer may on certain dates and at certain premiums, redeem or call specific outstanding maturities. When a bond or certificate is redeemed, the issuer is required to pay the maturities' par value, the accrued interest to the call date, plus any premium required by the issue's call provisions. Refunding: a procedure whereby an issuer refinances an outstanding debt issue by issuing a new debt issue. Rule 15c2-12: rule adopted by the Securities and Exchange Commission setting forth certain obligations of (i) underwriters to receive, review and disseminate official statements prepared by issuers of most primary offering of municipal securities, (ii) underwriters to obtain continuing disclosure agreements from issuers and other obligated persons to provide ongoing annual financial information on a continuing basis, and (iii) broker -dealers to have access to such continuing disclosure in order to make recommendations of municipal securities in the secondary market. Reserve Fund: a fund established by the indenture of a bond issue into which money is deposited for payment of debt service in case of a shortfall in current revenues. Revenue Bond: a bond which is payable from a specific source of revenue and to which the full faith and credit of an issuer is not pledged. Revenue bonds are payable from identified sources of Page 16 of 17 172 of 311 revenue, and do not permit the bondholders to compel a jurisdiction to pay debt service from any other source. Pledged revenues often are derived from the operation of an enterprise. Secondary Market: the market in which bonds are sold after their initial sale in the new issue market. Serial Bonds: bonds of an issue which mature in consecutive years or other intervals and are not subject to mandatory sinking fund provisions. Special Tax Bonds: bonds issued to fund eligible improvements and paid with special taxes levied in a community facilities district formed under the Mello -Roos Community Facilities Act of 1982, as amended, or other applicable law. State Revolving Funds: the State Revolving Fund (SRF) loan is a low interest loan program for the construction of water infrastructure projects. Tax Allocation Bonds: Historically, tax allocation bonds referred to bonds issued under the Community Redevelopment Law to fund eligible capital facilities located within a redevelopment project area. However, as a result of the passage of AB X1 26, the National City Redevelopment Agency has been dissolved and the successor agency's obligations are limited to performing certain enforceable obligations. The California Legislature has enacted a number of laws which establish alternative tax increment financing mechanisms, and tax allocation bonds may be issued under these laws in the future. Tax and Revenue Anticipation Notes (TRANS): short-term notes issued in anticipation of receiving tax receipts and revenues within a fiscal year. TRANs allow the municipality to manage the period of cash shortfalls resulting from a mismatch between timing of revenues and timing of expenditures. Term Bonds: bonds which come due in a single maturity but where the issuer may agree to make periodic payments into a sinking fund for mandatory redemption of term bonds before maturity and for payment at maturity. True Interest Cost ("TIC"): Under this method of computing the interest expense to the issuer of bonds, true interest cost is defined as the rate necessary to discount the amounts payable on the respective principal and interest payment dates to the purchase price received for the new issue of bonds. Interest is assumed to be compounded semi-annually. TIC computations produce a figure slightly different from the net interest cost ("NIC") method because TIC considers the time value of money while NIC does not. Trustee: a bank retained by the issuer as custodian of bond proceeds and official representative of bondholders. The trustee ensures compliance with the indenture. In many cases, the trustee also acts as paying agent and is responsible for transmitting payments of interest and principal to the bondholders. Underwriter: a broker -dealer which purchases a new issue of municipal securities from the issuer for resale in a primary offering. The bonds may be purchased either through a negotiated sale with the issuer or through a competitive sale. Yield: the net rate of return, as a percentage, received by an investor on an investment. Yield calculations on a fixed income investment, such as a bond issue, take purchase price and coupon into account when calculating yield to maturity. Page 17 of 17 173 of 311 RESOLUTION NO. 2017 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ADOPTING CITY COUNCIL POLICY #206, "DEBT MANAGEMENT" WHEREAS, the City Council of the City of National City recognizes that cost- effective access to the capital markets depends on prudent management of the City's debt program; and WHEREAS, Government Code section 8855(i) requires any issuer of public debt to provide to California Debt and Investment Advisory Commission (CDIAC) no later than 30 days prior to the sale of any debt issue a report of the proposed issuance (the "Report of Proposed Debt Issuance"), and must certify on the Report of Proposed Debt Issuance that they have adopted local debt policies concerning the use of debt, and that the proposed debt issuance is consistent with those policies (the "CDIAC Requirements"); and WHEREAS, the City Council wishes to set parameters for issuing debt, managing the debt portfolio, and providing guidance to decision makers; and WHEREAS, the City Council finds and determines that adoption of the attached proposed City Council Policy #206, "Debt Management" (the "Debt Management Policy") will help ensure that debt is issued and managed prudently in order to maintain sound fiscal policy, and is in compliance with the CDIAC Requirements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby orders and determines as follows: Section 1. Recitals. The City Council hereby specifically finds and declares that each of the recitals set forth above are true and correct and are hereby incorporated herein as though set forth in full. Section 2. Approval of the Debt Management Policy. This Council hereby declares that the proposed Debt Management Policy attached hereto, is hereby approved as the City of National City's Debt Management Policy. Section 3. Authorization to Manage Debt Issuance Functions. The City Manager and Finance Director, or a designee of either, is hereby authorized to manage debt issuance functions for the City of National City in accordance with the Debt Management Policy. Section 4. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption. PASSED and ADOPTED this 15' day of August, 2017. Ron Morrison, Mayor ATTEST: APPROVED AS TO FORM: Michael R. Dalla, City Clerk Angil P. Morris -Jones, City Attorney 174 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 175 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from September 29, 2017 thru October 31, 2017 with no waiver of fees. (Neighborhood Services) 175 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from September 29, 2017 thru October 31, 2017 with no waiver of fees. PREPARED BY: Dionisia Trejo PHONE: 619-336-4255 EXPLANATION: ( It This is a request from Pinery Christmas Trees to host the annual Pumpkin Station "at Plaza Bonita Mall from September 29, 2017 thru October 31, 2017. Daily hours will be from 9 a.m. to 9 p.m. Pumpkin Station will be located on the eastside parking lot #7 of the mall adjacent to Ring Road. This event is a pumpkin patch and a children's carnival combined catering to children between the ages of 2-9. Event will include a kid's play center and several rides, an inflatable pumpkin jump and a petting zoo. Plaza Bonita Mail security will be used during event hours. DEPARTMENT. FSeighberhood Services APPROVED B Note: This is the 14kh year for the Pumpkin Station at Plaza Bonita Mall. FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP plus $1,100.00 for Fire permits and $118 for Building plan review. Total fees: $1,455.00 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION Q FINAL ADOPTION STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD I COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Application for a Temporary Use Permit 2. Recommended approvals and conditions 176 of 311 • MUM City of National City a Neighborhood Services Department 1243 National City Boulevard a National Cry, CA 91950 (619) 336- 4 a fax (819) 333-4217 www na tioralcityrca-gov Special Event Application © Fair/Festival ❑ ParedeiMarch ❑ Walk or Run ❑ Concert/Performance ® TUP Sporting Event 0 Other (specify) Event Natrfe & L-oc. do Event Title Pearrdtt Station RECEIVED Evert Location (1st all sites being requested) Westfield Plaza Bonita J" L 1' 2 2t7' Event Tani Set -Up Slats Date SI17 Event Starts Date 1 8111 Tim9:00 am Day of week Tuesday Day of Week Friday Event Ends Date 10/31/17 Time 9:00 pm Day of Week Tuesday Breakdown Ends Date 11/5/17 Time5:00 pm �111 r!;-iti fl$-' Day of Week Sunday City al Nationarett Applicant (Yr caa"gtlr%) Norm Osborne Sponsoring Organization Christmas Trees. Ir Event Coordinator ('d different from applicant) Michael Osborne Mailing Address 10666 BrookvIew Lane, San Diego, CA. 92131 Day Phone bola-6ti6-7486 After Horn Phone8131119 tell 5-1701 Fax none Pubic lnfonnatlan Phone 136B 7466 E-mail nosbnrnle san.rr.com 'J Applicant agrees to investigate, d01and indemnify and hod harmless the City, ise Mears, am,obeyees e.nd wants tram and against any and alf Iaee, &Immo, liability, dams, demands, detriments, mks, charges, tiara tense (lroLcing attorney's fees) and causes of scdon of any charadfIr tattleil 69 04y, lea 3,see and spits may incur, sustain or be objected to on account of lost or damage to property or f of 4v3 thereof avtea. Wig' a y to cif death of any permits (including but not limed to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, joyrrrsnt and moor any City punkas under this agreement ent to the extent perme ed by latv. Aituiicant understands the TUP Cara Runes Department 48 +Oitg�ax re nd polio/for are saw t event may implicate des for City services, which will have to be paid In the prior tattle event set-up. The undersigned 1.o tnuerstends and cocrn ete and that fees and dirges are adjusted arum* end pow 7ii/e0 7 177 of 311 .v Special Event Application (continued) Please c rpleie the foaowing secbons with as much detail as possible since fees and requirements are based on the inforrnabbr you provide us. F. Gs'Prp cii,:Rep6i'kiric 1 Is your organization a "'Tax Exempt, nonprofit organization? Yes ❑ No 111 Are admission, entry, vendor or participant fees required? Yes 0 No ffli If YES, please explain the purpose and provide amount (s): $ 15°A° Estimated Grosse Receipts Including ticket, product and sponsorship sales from this event. ,t)Dp $ 12�Estimated des for this event. What is the projected arnount of revenue that the Nonprofit Organization will receive as a result of this event? Dc.=r t LtiU.FI..of..E:v`.t Q First time event n Returning Event El include site map with application Note that this description may be published in r Cyr Public Special Events Calendar. . p ji f' /c4 t/ ga?7t ,, rf ck 1 al 144IrA lue 64-7.*Ae.441/ CZ,f04' a --, '-- �,tcd Asf 'n[1 1ic� Anticipated* of Participants: 2 Anticipated # of Spectators: 178 of 311 Ts ffirX.o Jt 1, Sbttifif' 1idAGC .4§14-34,i . Requesting to case street(s) to vehicular traffic? Yes 0 No Pel List any streets requiring closure as a result of the event (provide map): Date and time cf street closure: Date and time of street reopening: © Other (explain) Requesting to post "no parking" notices? Yes ❑ No O Requested No Parking'' on city streets and/or parking lots (list streets/parking lots) (provide map): ❑ Other (fin) IMEMESEIESEEIM Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: We Westfield Mail security as needed. Have you hired Professional Security to handle security arrangements for this event? Wet 0 Non 9f YES, rianie aid address of Security Organization Security Director (Name): Phone: if using the services of a professional security firm AND the event will occur on City property: please provide a copy of its insurance certificate, evidencing liability with limits of at lit $1 Mikan dollars per occurs Milton dollars aggregate, as well as and additional insured endorsement naming the Caty of National City, its officers, employees, and agents as additional insureds. Evidence of insurance must be provided by fthe vendor or its insurer to the City's Risk Manager for review and approval pnor to the event Is his a night event? Yes Ei No ❑ if YES, please state how the event and surrounding area will be ilium:nated to ensure safety of the participants and spectators: We use haiopens stdna lights and light towers. 3 179 of 311 °Fi&Ajd• Depending on the number of participants, your event may require specific First Aid service. First aid station to be staffed by event staff? Yes ❑ No IN First aid/CPR certified? Yes D No C] ❑ First aid station to be staffed by professional company. F Company Apcessibit ily Please describe your Aacessblfty Plan for access at your event by individuals with disabNties: We have 5 Handicap Parking Spaces reamed at the entrance to the fadlity: IMICEnriaMat Setting up a stage? Yes ❑ No ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? 0 Dimensions (13x28) [j Dimensions (20c28) Cl Applicant providing own stage D (Dimensions) Setting up canopies or tents? # of canopies size 4 # of tents size 20 X 44 ❑ No canopiesftents being set up Ming up tables and chairs? O Furnished by Applicant or Contractor # of tables El No tables being set up # of chairs RI No chairs being set up ❑ (For +fly Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No babies being setup # of chairs 0 No chairs being set up Contractor Name Contractor Contest information Address 4 Clue Phone Number 180 of 311 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not sing up any oquipment fisted alp at event Having amplified sound and/or music? Yes ❑ Nola ❑ PA System for announcements ❑ CD player or DJ music ❑ Llv+e music ► ❑ Small 34 'i piece cave band ► ❑ Large 6+ piece live band ❑ O (explain) If using Iva music or a DJ. ► Comer Name Address Ottylabde Phone Norther Using lighting equipment at your event? Yes ❑ NoIN Q Bringing in own lighting equipment ❑ Using professional lighting company G Corppany Name Address Ckyrstsae Phore Number Using electrical power? Yes ® No El I!I Using on -site electricity ❑ For sound and/or sighting ❑ For food and/or refrigeration ❑ Bringing in generator(s) 0 For sound and/or lighting 0 For food and/or refrigeration oncicrfiriToi: i atio PLEASE NOTE: You Alley be required to apply far a tampontry health permit if food or beverages We sold of given sway during your special went. Also see Termite and Compliance' on page 9 in the Special Event Guide. for additional information on obtaining a temporary health permit, please contact the County of San Diego Envlronmenlal Health at (619) 338-X363. Having food and non-alcoholic beverages at your event? Yes ❑ No® ❑ Vendors preparing food on -cite ► di Business License 0 if yes, please describe how food will be served and/or prepared: If you 'intend to cook food an the event area pieerseApecify the method: ❑ GAS ❑ ELECTRIC 0 CHARCOAL, 0 OTHER (Specify): O Vendors wing pre -packaged food S. # lug Business License f ❑ Veybr aging, boidb d, non-alcoholic beverages (Le., bottled water, can soda, etc.) D Ej Vendors selling food it ► Business License W(s) O Vendors selling merchandise # A Business License #(s) 5 181 of 311 7 Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # 11> Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # • Explain type(s) of information ] No selling or informational vendors at event Having children activities? Yes IN No ❑ PLEASE NOTE: in the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars per occurrenoel$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week pride to the event There is a $25 fee to process the permit application. For questions or to obtain a copy of the 'Facility Use Application", please contact the Engineering/Public Works Department at (619) 336-4580, Clinflatable bouncer house # I -- ❑ Rock climbing wall Height • inflatable bouncer slide rl# 3 ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No El O Vendor name and license* Dimensions Duration Number of shells Max. size PLEASE NOTE: In the event fireworks or another aerial display is planned for your event, The City of National City requires commercial liability insurance w lir>nr s df et least $2 Million dollars per occurrence/ Million dollars aggregate. In addition, the City of National City must be named as an Addrtional insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of insurance, for approval prior to the event Depending on the size and/or nature of the fireworks display; the City reserves the right to request higher liability limits, The vendor must also obtain a fireworks permit from the National City Fore Department and the cost is $5170,,00 Arranging for media coverage? Ves❑ Noll ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 182 of 311 PLEASE NOTE For City sponsored or oo.aponeorad events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 bloc( of National City Boulevard. The banners must be made to the Cibis specthcations. Please refer to the Cilys Special Event Guidebook and Fee Schedule for additional infcm bon. Are you planning to have sigma at your event? Yes MI No ❑ ® Yes, we will post signage # Dimensions 4 X 8 ❑ Yes, having inflatable sigma 0 ► (complete Inflatable image Request form) ❑ Yes, we will have banners # 0 What will signsibanners say? ❑ How will signsibannerrs be anchored or mounted? r `vV4:)��i_+:• 1411,i11<"i:l,2I111:171 PLEASE NOTE One toilet for every 250 people is 'squired, unless the applicant can *how that there are Naket facilities in the invnediste wee a vallbble to the public during the event. Are you planning to provide portable restrooms at the event? Yes 11 No❑ If yam, please identify the following: ► Total number of portable toilets: 4 ► Total number of ADA accessible portable toilets: 1 El Contracting with portable toilet mercer. ► E76erncmd Environmental 760-7+�4-7191 Company Photo ► Load -in Day & lime Daily ► Lood-out Day & Time !! Portable toilets tag be serviced. ►, Tine DallY x lid,. E3ic- ki1r ii, Gil dill-u 3 Setting up the day before the evert? ht. Yes, will set up the day before the event b.# of set-up days) t0 ❑ No. set-up Fill occur on the event day Requesting vehicle access onto the turd ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) • N No, vehicles will lad/unload from new street or parking fat 7 183 of 311 APDCS•Litt t ❑ City to install litter fence ❑ Applicant to irk litter fence El WA Breaking down set-up the day after the evert? ❑ Yes, breakdown will be the day after the event A Oaf breakdown days? ❑ No, br+eakedawn will occur on the event day. How are you handling clean-up? ❑ Using City crews ❑ Using volunteer tip crew during and after event. ❑ Using professional cleaning company during and after event. TAa»dj AO a C14 /09P ot,2 1 Please list anything important about your event not akeady asked on this ate: Please make a copy of this application for your records. We do not provide copies. 8 184 of 311 Special Events Pre -Event Storm Water Compliance Checklist 1. Special Event information Nance of Special Event Punkin Station Event Address 3030 Kozo Bona Rd Etritected P of AitendeeN Event Hast]coord or: MioMel Osborna Plume Number: $-1701 11. Storm Water Best Management Practices (BMPs) Review YES NO N/A MI enough trash ems wed for the mat? Provide number of trash bins: 8 WiI small' recycling bits provided for the event? Provide number of reed bins` 2 Will all portable toilets have secondary containmenttreys? imaseptions for ADA compliant portable toilets) Do all storm drains have screens tw temporarily protect trash and debris 1 from entering? X Are spill cleanup Idts readily available at designated spots? * .A Pest-EvePest-Evest Storm Water mince Checklist w: J be cennpleted by City Stet 9 185 of 311 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, fatuities or personnel are required to provide a minimum of $1,000,000 combined single lkn0 insurance for bodily injury and property damage which includes the City, its officials, events and empbyees named as additional insured and to sign the Hold Harness Agreement. Certfficate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Bests Guide Rating ofA:Vll and that the Insurance company is a Caffomia admitted company; if not, then the insurance policy to the issuance of the permit for the event The Certificate Holder must rem: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Pinery Christmas Trees, Inc., dba Pumpkin Station Person in Charge of Activity: Mires OGbDme Address: 1i 8rookvlew Lane, San Diego, CA. 92131 Telephone: Data(s) of Use: HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or primate property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of NettOnei City and the Parking Authy and oars, employees and agents from and against any and all claims. demands, costs, des, liability ar, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public • or the activity taken under the permit by the permittee or its agents, s or cot t' n. Signature of Applicant: Official Tulle: ra A � �Se y Date: 7,1d.f? Certificate of Insurance Approved Date 10 186 of 311 Westfield Pins axing 3030 Plaza Bantle Sulfa 2075 Ban Mask OA 31260 T WO) 237-2050 F (619) 472-6852 kihf10,2017 City of National City Attention: Vlaney Rivera Neighborhood Serer Division 1243 National City Boulevard Motional City, California 919S0-,4,3D1 Re: Temporary Use Penult Pumpkin Station --Westfield Plaza Bonita DIM Ms. Rivers: t hereby authorize Norm Osborne, ac:dng es representative of Pinery Christmas Trees, Inc to o perbrace known as Pumpkin Station in parking lot #7 et Westfield Plaza Boni during the dates of Suter mber 1, — November 5, 2017. Norm Osborne has permission to install temporary power to poles in parkingatprovide the f#7 to power during temporary use time if adequate power is not already in place. Norm Osborne will obtain ail necessary permits from National aty for occupancy Westfield Plaza Bonita. Please feel free to call me if you have my ins at 619.2672 -- Damien DO General Manager ~field Plaza Bonita Cc retailers fire 187 of 311 bai Ng r t. dot- .1 • SOAR .: /D min w --utc t-k t^•-� �.� I.c:_ji'+ �1 % r'."s 04. E88 of 311 -7 • • ti re L 1-4 y- S 4 A .. - f • [7.1 -� t • ., n(l-•_ ` j ,,vim 189 of 311 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION; Pinery Christmas Trees, Inc, EVENT: Pumpkin Station DATE OF EVENT: September 29, 2017 thru October 31, 2017 APPROVALS: DEVELOPMENT SERVICES YES j x ] NO j ] SEE CONDITIONS [ x ] RISK MANAGER YES [x ] NO [ ] SEE CONDITIONS [x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ ] FINANCE YES j x] NO [ ] SEE CONDITIONS j x ] FIRE POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [x ] NO [ ] SEE CONDITIONS [ ] COMMUNITY SERVICES YES YES { ] [ ] SEE CONDITIONS j x ] NEIGHBORHOOD SERVICES YES j x ] NO [ ] SEE CONDITIONS [ ] x NO j ] j ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: COMMUNITY SERVICES No comments NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the. surrounding Impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. POLICE DEPARTMENT No comments CITY ATTORNEY Approve with proof of one million dollars insurance coverage certificate, 190 of 311 DEVELOPMENT SERVICES (619) 336-4318 Building As we require for this annual store, the following items will be required on a plan submission (3 copies) prior to opening: • Provide a floor plan with dimensions. • Provide occupancy load. • Provide size, location and number of exits. • Provide source and location of electrical energy for this site. • Provide north arrow on plans. • Provide signature of plans designer. • Provide aisle widths within the store. • Provide building codes to be used for all installations of this site. • Provide proof that all of the material and equipment within this store meets State Fire Marshal requirements, • Provide elevations and dimensions for the customer counter. Must meet accessibility requirements. • A fee of $118.00 per hour will be required to be paid for the plan review. Planning No comments Engineering No comments RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned request for the issuance of a Temporary Use Perrnite in as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366-4580 No comments 191 of 311 FINANCE Pumpkin Station has a current business license. No other stipulations for this event. FIRE (619) 336-4550 INSPECTION REQUIRED $500.00 FEE FOR CARNIVALS, $400.00 FEE FOR CANOPIES PLUS AN ADDITIONAL $200.00 INSPECTION FEE FOR INSPECTIONS OCCURING AFTER HOURS OR ON WEEKENDS OR HOLIDAYS Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times. 2) Fire Department access into and through the booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches. 3) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 4). Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 5) Fire hydrants and fire department connections shall not be blocked or obstructed at any time. 6) Exit to be maintained in an obstructed manner at all times. Exit way to be clear of all obstructions. 7) Exits to be posted - EXIT. 8) No open flames or smoking inside or adjacent to the tent/canopy. Signs to be posted - NO SMOKING. 9) Extinguishers to be mounted in a visible location between 3'/' to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. All fire extinguishers to have a current State Fire Marshal Tag attached. Extinguishers shall be mounted in conspicuous area inside tent or canopy. Please see attached example, 192 of 311 12) Automobiles and other internal combustion engines shall be a minimum distance of twenty feet (20) from all tents and canopies. 13) Any electrical power used is to be properly grounded and approved by the Building Official. Extension cords shall be used as "temporary Wiring" only. 14) Internal combustion power sources that may be used for "Light Towers" shall be of adequate capacity to permit uninterrupted operation during normal operating hours 15) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure 16) If tents or canopies are used, tents having an area in excess of 200square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached.. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame spread shall be provided to the National City Fire Department if applicable. Canopies: Tents: 0 — 400 sf - $0 401 500 sf - $250.00 501 — 600 sf - $300.00 601 700 sf - $400.00 0 --200 sf - $200.00 201 — (+) sf - $400.00 17) Bales of Straw and Corn Stalks shall meet the requirements for "Flame Propagation and Flame Spread". Proof of product used shall be furnished to the National City Fire Department ,prior to opening_ day. An inspection and test on materials :used will be required prior to opening day 18) A fire safety inspection is to be conducted by the Fire Department prior to operations of the carnival to include all rides, cooking areas, game booths, etc. 193 of 311 18) Fees can only be waived by City Council. 19) First Aid will be provided by organization Note: Organizer shall contact the National City Fire Department for cost associated with this event 194 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 195 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Padres Pedal the Cause Bicycle Ride sponsored by Padres Pedal the Cause on November 11, 2017 from 9:45 a.m. to 3:00 p.m. with no waiver of fees. (Neighborhood Services) 195 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT PHONE: 619-336-4255 MEETING DATE' August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Temporary Use Permit — Padres Pedal the Cause Bicycle Ride sponsored by Padres Pedal the Cause on November r 11 �017 from 9:45 a.m. to 3:00 p.m. with no waiver of fees. wv�.i�iuul 1 1, LW I r IIVI11 PREPARED BY: Dionisia Trejo DEPARTMENT: eighbv� ..d Services APPROVED BY: / EXPLANATION: This is a request from the non-profit organization Pedal the Cause to conduct the 'Padres 'edal the Cause Bicycle Ride" through San Diego County on November 11, 2017. This will be the 5' Annual Pedal the Cause fundraising cycling event dedicated to raising money for cancer research in San Diego County. OUTBOUND — The course begins at Petco Park at 7:00 a.m. heading south towards downtown San Diego and the harbor district. This bicycle ride will enter the City of National City at approximately 9:45 a.m. on Sweetwater Road onto Bayshore Bikeway going west, riders will exit bike path and tum Ieft onto W 32nd Street. Riders will then turn Ieft onto Goesno Place continue straight onto Tidelands Avenue, turning right onto Civic Center Drive leaving National City jurisdiction. Event course is mapped and listed. The event organizers will use the company Statewide Traffic & Safety to manage traffic control. NOTE: This event was approved by Council in 2016 with no waiver of fees. FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments. Total fees: $237.00 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION Q FINAL ADOPTION STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Application for a Temporary Use Permit 2. Recommended approvals and conditions of approval 196 of 311 „Type -of Event ❑ Fair/Festival ❑ TUP City of National City Neighborhoervices Department 1243 National City Boulevard ® National City, CA 91950 (619) 336-4364 w fax (619) 336-4217 www.nationalcityca.goy Special Event Application ❑ Parade/March ❑ Walk or Run 0 Concert/Performance RI Sporting Event El Other (specify) Bicycle ride (non race) M. -{ ej i J Event Title Padres Pedal the Cause 'rar'ous roads in National City (see attached information pack) Event Location (list all sues being requested) Set -Up Starts Date Time NA Event Starts Date November 11, 2617 Time 9.45am Day of Week Day of Week Saturday Event Ends Date Novembers 1, 2017 Time 3pm Day of Week Saturday Breakdown Ends Date Time NA Applicantlr format(o' Day of Week RECEIVED JUN 1 5 21)17 •reiertmtill City at Nervo C Applicant (Your name) Anne Marbarger Padres Pedal the Cause Sponsoring Organization Event Coordinator (if different from applicant) Josephine Panzera CCSD Sport Event Mailing 1rir Address 1286 University Avenue, #2685 San Diego, CA 92103' 917-355-1317 Day Phone After Hours Phone Cell b - Public €nfo:rnation Phony 760I<-mail ` CCSd.COm Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of Toss or damns to property or the loss of use thereof and for bodily injury to or death of any persons. (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. 'fie undersigned also understands and accepts the City's refund policy for application processing and facility use and that fees and charges are adjusted annually and are subject to change. Signature of Applicant: Date (f yfil 1 197 of 311 R.:q F. Is your organization a "Tax Exempt, nonprofit" organization? Yes r' No ❑ Are admission, entry, vendor or participant fees required? Yes Qr No O. If YES, please explain the purpose end provide amount (a): Participants raise funds for Pedal the Cause In return for riding In the e ant. Amount raised varies by each Individual. 1O0% of funds go to charitable causes. $ $3.5m Estimated Dross Receipts Including ticket, product and sponsorship males from this event. $ $O.5m Estimated Expenses for this event. $ $3m What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? 198 of 311 Special Event Application (continued) Reese complete the folloviring sections with se much detail as po sEbte sinew ifs and requbernents are based on Dm hiformation you provide ua Biel iptic�� Df Event Fret time event jia Returning Event El include site map with application Note that this description may be published in our City Pudic Special Events Calendar: Padres Pedal the Cause is a fundraising cycling event that takes place in San Diego each year to raise funds for cancer research at Moores Cancer Center, Salk Institute for Biological Studies, Sanford Burnham Prebys Medical Discovery Institute and Rady Children's Hospital. The event raises around $3m Estimated Attendance:' Anticipated # of Participants: 1 �0 Anticipated 4 of Spectators: Trafficontrol, u eufitY, nisi d-ail J ssibitiiy . Requesting to close street(s) to vehicular traffic? Yes 0 No List any streets requiring closure as a result of the event (provide map): Please refer to attached information Date end lime of street closure: Date aid t me of street reo pening: L Other (explain) RequOng to Ott no parking" notices? Yes 0 No NI 0 Requested 'No Parking" on dty streets and/or parking lots (list streets&parldng lots) (provide map): 0 Other (explain) 199 of 311 Tr 47r,vyd•.:b r t.. Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Intemal Security: Not required Have you hired Professional Security to handle security arrangements for this event? Yes 0 No ® If YES, name and address of Security Organization Security Director (Name): Phone: If using theservitles of a professional security firm. AND the event will occur on City property, please provide a copy of its insurance certificate, evidencing IiabiJ ty wit#t hniis of at least $1 Million cloilant per ocourance421ul for dollars aggregate, as well as and additional insured endorsement naming the City of National Cam, its Officers, employees, and agents as additional Vie. Evidence of insurance must be proarlded by thevendor or its insurer to the Ctty's Risk Lager for review and approval prior to the evert. Is this a night event? Yes ❑ No ❑ If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: First -Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes El No El First aid/CPR certified? Yes Ci No ❑ ID First aid station to be staffed by professional company. P- Company AMR -sea attached medical plan Accessibility' Please describe your Accessibility Plan for access at your event by individuals with disabilities: Event will be open to cyclists with disabilities.. 200 of 311 Elements of your Event Setting up a stage? Yes ❑ No 0 ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20)(28) ❑ Applicant providing own stage (Dimensions) Setting up tables and chairs? ❑ Furnished by Applicant or Contractor # of tables ® No tables being set up # of chairs Q No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables E] No tables being set up # of chairs © No chairs being set up Contractor Name Contractor Contact information Address City/State Phone Number Setting up other equipment? O Sporting Equipment (explain) Other (explain) Equipment set up in Pepper Park for rest stop. Please see attached document ❑ Not setting up any equipment listed above at event Having amplified sound andlor music? Yes 0 No IN • PA System for announcements ❑ CD player or DJ music ❑ Live Music ► C1 Small 4-5 piece live band ► 0 Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. E Contractor Name Address City/State Phone Number Using lighting equipment at your event? Yes 0 Non ❑ Bringing in own lighting equipment O Using professional lighting company Company .4, _. ie Address City/State Phone Number 201 of 311 Using electrical power? Yes trNo I ❑ Using on -site electricity ❑ Bringing in generator(s) ❑ For sound and/or lighting O For sound and/or lighting ❑ For food and/or refrigeration ❑ For food and/or refrigeration PLEANOTE: You may be required to apply for a temporary health pence if fool or beverages are sold of given away during your special event. Also see `PerrriiiS and Compliance' on page 8 in the Special Event Guide. For additional information on obtaining a.temporaiy health permit,. please contact the County of San Diego Environmental Wraith at (Sig) 33t 363. Having food and non-alcoholic beverages at your event? Yes ❑ No1 O Vendors preparing food on -site t> # t> Business License # If yes, please describe how food will be served and/or prepared: ❑ Vendors bringing pre -packaged food ® # ® Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (Le., bottled water, can soda, etc.) r> # ❑ Vendors selling food # ® Vendors selling merchandise # la Business License #(s) ® Business License #(s) GI Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # Business License #(s) I> Explain services [] Vendors passing out information only (no business license needed) # F> Explain type(s) of information ❑ No selling or informational vendors at event Having children activities? Yes El No1I PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Mllion dollars per occurrence/$2 Mililon dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be providedby the vendor or its insurer to the City's Risk Manager, along with the Cer€ificate of Insurance,. for approval prior to the event. The application should be filed out at least. one week prior to the event. There is a $25 fee to process the permT application. For questions or to obtain ,a copy of the "Facility Use Application", please contact the Engineering/Public Works Department at (619) 3364.580. ❑ Inflatable bouncer house # ❑ Inflatable bouncer slide # ❑ Other ❑ Rock climbing wall Height ❑ Arts & crafts (i.e., craft making, face painting, etc.) 202 of 311 Having fireworks or aerial display? Yes ❑ No Q ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEAWE NOTE; in the event firewor t or another aerial display is planned for your event, The City of National City requires commercial llabilay insurance with krnits of at leest$21 Fitee dollars per occurrence/ $4 Miion dollars aggregate, In addition, the City of National City must be named as an Additional lnsured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the Cify's Risk Manager, along with the Certificate of tnsuranoe, for approval prior to the event: Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits:. The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes ® No ❑ ® Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on .the existingpoles on the 1800 block and 3100 block of National City Boulevard. The banners must bo made to the City's specifications. Piease-refer to the Cityis Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage et your event? Yes IN No ❑ ® Yes, we will post signage # ❑ Yes, having inflatable signage # ❑ Yes, we will have banners # ❑ What wili signsibanners say? Dimensions see attached signage plan le. (complete inflatable Signage Request form) How will signs/banners be anchored or mounted? Waste.Managerne.n1; PLEASE NOTE:. One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event. Are you planning to provide portable restrooms at the event? Yes Q No ❑■ If yes, please identify the following: Se Total number of portable toilets: 8 • Total number of ADA accessible portable toilets: 2 IN Contracting with portable toilet vendor. lv Diamond Environmental • Load -in Day & Time Friday Pm Portable toilets to be serviced. le Time Company Phone e. Load -out Day & Time Monday am 203 of 311 1 .Set-up.,`Brea clow.n..Cilean-_u:p Setting up the day before the event? El Yes, will set up the day before the event. ® # of set-up day(s) Only ports potties El No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) El No, vehicles will Ioadfunload from nearby street or parking lot. ❑ City to install litter fence ❑ Applicant to install litter fence ®❑ NIA Breaking down set-up the day after the event? El Yes, breakdown will be the day after the event. # of breakdown day(s) Only porta potties No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews El Using volunteer dean -up crew during and after event. ❑ Using professional cleaning company during and after event. Misceiianeous Please list anything important about your event not already asked on this application: Please refer to attached information pack for information on the event. routes an rest stop. Please make a copy of this application for your records. We do not provide copies. 204 of 311 Special Events Pre -Event Storm Water Compliance Checklist 1. Special Event Information Name of Special Event: Padres Pedal the Cause Event Address: Various roads in National City Expected d of Attendees: "MOO Event Host/Coordinator: Padres Pedal the Cause Phone Number: 760 642 2725 I1. Storm Water Best Management Practices (BMPs) Review YES NO N/ , Will enough Crash cares provided for the event? Provide number of trash bins: 5 Will enough recycling bins provided for the event? Provide number of recycle bins: 5 Y Will all portable toilets have secondary containment trays? {excentinns fur ADA compliant portable toilets) Do all storm drains have screens to temporarily protect gash and debris from entering? Are spill cleanup kits readily available at designated spots? Y *A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 205 of 311 Caty of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Padres Pedal the Cause Person in Charge of Activity: Anne Marbarger Address: 2445 5th Avenue, suite 402, San Diego, CA 92101, 760 642 2725 Telephone: Date(s) of Use: Sat November 11, 2017 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hoid harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or r related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant: Official Title: re fl? 0, Oreprt,Tv - Date: 6(.9(f Fo7-0-tricsiiseOrdy Certificate of insurance Approved Date 206 of 311 cnir OF NATIONAL. CITY BUSINESS LICENSE APPLICATION 1243 NATIONAL CITY BLVD, NATIONAL CITY, CA 91950 LICENSE WILL NOT BE ISSUED IF REQUIRED INFORMATION IS INCOMPLETE. ENCLOSE PAYMENT WITH APPLICATION. FAME CHECKS PAYABLE TO THE CITY OF NATIONAL CITY, PLEASE TYPE OR PRINT A GENERAL INFORMATION BUSINESS NAME (D.81t. OR 1N&WIDUAL NAME) Padres Pedal the Cause JAC LI NESsBONE OORPORATE NAME 1F DIFFERen- FROM D.B.A.) Pedal the Cause 11 NATIONAL ary STREET NAME d�n�t *8�p��pfc8Ne NAIJ.DIG ADDS 5SMUM P. ,10X :Iu r NAME _5th Avenue ROOMfSt TE NO. ROOM/SUITE NO. g, iftskA 9 San Diego PRONE NUNDER AT MAILING ADDRESS. INCLUDE AREA CODE 760.642.2725 STATE CA ZIP CODE q?i41 CASHIER'S COPY MAIL ADDRESS; anne©gopedal,org 8 T t1 ElTION 'Cam - QUISKSZOLONEUmr VP TAU ri NEW BUS1NESSnit NINTORAL tamBUIONESS WILL OPEN/OPENED ON: CANERSHIP CHIANGE: PR : Navemher .11. 2017 BLS# LIC# ALL LICENSES EXPIRE DECEMBER 31 RENEWALS ARE DUE BY FEBRUARY 28 Tli1s STUB WHEN VALIDATED IS YOUR OFFZrX L RECEIPT PROM THE: City of National City (519) 336-4330 TAXES $ MISC $ 581186 $ TOTAL $ NON/PROFIT CHECK ONE: A. a WHOLESALE B. 0 RETAIL C. VSERVICE D. 0 RENTAL UNITS, # OF UNITS STATE LICENSE #/ HEALTH PERMIT/ABC #1 DRIVERS LTC. # Employee ID: 46-0552414 DEN: 17053043484023 DESCRIBE BUSINESS FtL.LY - INCLUDE PRINQPAI, PRODUCT OR SERVICE Cycling event raising funds for cancer research. NUMBER OF BUSINESS VEHICLES OPERATING IN NATIONAL CITY YYITil YOUR COMPANY ADVERTISING (LOGO) ON THEM D. OWNERSHIP INFORMATION CHECK ONE: 1. L SINGLE PROPRIETORSHIP Z _ PARPE3 SHIP UST OVO/ER/PARTNE1StCORPoNATE OFFICERS STATE RESALE # IrrarCler HOMEADDRESS FIRST NAM IAnne IndovinoLAST NAME I FIRST WAIF Jay HOME ADDRESS E.D MANUFACTURING, F. E2 CONTRACTOR FEDERAL ID #1 SOCIAL SEC. # Cst CORPORATION CITY TIME Chief Operating Officer STATE E MI I TN. l xxecotIVe Director CITY STATE gE, EMERGE! y INFORMATIQN LIST IN ORDER OF PRIORITY AND PROXIMITY TO BUSINESS THE PERSON TO BE CONTACTED AT diiTGMT 1N CASE OF BREAK IN OR FIRE NAME applicable'. DO YOU HAVE A BURGLAR AiARM? 1, T NO 2 's YES: IF YES NAMM pttlitil� SIGNATURE BUSINESS 'TITLE I K11€ PHONE ZIP CODE i I1ONE PHONE 77P CODE TELEPHONE # 3. 0 SILENT PHONE # 4. 0 AUDIBLE Not applicable DEALS Vehicle vj. _fen Pep eanwr Ahtefe, DATE WO PDET FYI FIN 720. 04/11 °Ainn)o- Deglts Video or Coin Op INT 207 of 311 ZO0 `4 IYI01 t' Y-ft-2014 10; 48 w IRS 3 P.03 RrIncnon Bann = P. D. PDX. 25Q3 OXIM'Pi, On 45201 • APR 29 2014 MAL TER CAPRIA SAW DEM C/O GARR= R. 1 I 7/00 POUT= RIND STE 1210 CLA'StTO , MO 63105 ECEiVED TAXPokt crc otoits.n.IATE .... INTERNAL REVENUE NICE : ST. LOUIS. MISSOURI i17Fmeemarr of Ton Mannar Employer ZdntifiCation fir? 46-0352414 =Ms 1705311434E 4029 Ceuta= Person; MR. MI *put.uctT43. (677) O2 -SScl0 Ming Period Reding % December 31 Public charity tat 170() (11(A) tvi) Faro 990 Required; Yes IIt ective Date Ot RtemptieAt alle 12i 2012 ributioa eability: Yen hddandugo Applies* Mo 32108 Dear ApPlicantt kk We are O1eas d to itWorm you that upon review of your ap li aticn for tax exempt status we have deterEpiuud that you ars exempt from Foldarai income tax under *action os. 501. (c)(2) or the Uterus). sue Code. Contributions toy you *re deductible miler s+actif= 170 4Ir the Code. You are also qualified to receive tax deet041t.ibletequcets, devisee, transfers or gifts der section 2055, 2106 or 2522:4f the Code. Secauae this letter could help resolve any questions regarding your exempt staff, you should keep it in your petit teCords . organiza• tions exempt udder section S01(c) (s) of the cafe are farther 01 seigied as either public charities or private foundations. Me determined that you &rb e public charity under tbe Code section(e) listed in the beading of this Utter. Please see enclosed Publication 3,-PC, Ccop1ianoto. ide for 5oz(C) (31 P ie CAUrities, for some bell inf xx :ion t your responsibilities as an exempt osgamisation. Encloeure: PObliostim 422I-PC ?circa 6Z9' gx9 '18 sincerely, 7.......,-P Ieterr, Examt Orgaxisationo 208 of 311 Lattur 947 rnrru n $YkL - $ T 0O; l 010E-tt -Au CERTIFICATE OF LI THIS CERTIFICATE IS iSSLUED AS A MATTER OF INFORMATION ONL CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITU REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certtfteate holder Isas ADDITIONAL 'INSURED, the If SUBROGATION IS WAIvErs, su►bleet ft «;e t C::'.o sad conditions t„ this certlticate does not confer rights to the certificate holder in Lieu of Peooucen ,von Risk services Central, inc.- St. Louis MO office 8182 Maryland Avenue 5t Louis NO 63105 USA INSURED Pedal the Cause San Diego 2445 5th Ave. Suite 402 San Diego CA 92101 USA COVERAGES CERTIFICATE NUMBER: 5700681458 ABILITY INSURANCE DATE`MM04H42017017 /2YYI Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POL.ICiES TE A CONTRACT BETWEEN THE ISSUING iNSURER(S), AUTHORIZED pollcy(Ies) must have ADDITIONAL INSURED provisions or be endorsed. ( i1 a policy, cerialn policies may require an endorsement A statement on such endorsement(s). cam7CT NAME lAr pp MO283-7122 FAX (800) 363-010S E-MAIL (AC- No. ADDRESS: V URER(5)AFFURD#NGCOVERAGE NAILS MINIMA: Scottsdale Indemnity Company 15580 mmouip: National Casualty Company 11991 e suRER C: INSURER D; INSURER E: .. INSURER P: nA THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUF INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBE EXCLUSIONS AND CONDITIONS OF SUCH PO'UCIES. LiMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLA DER �A �f .-dGIL�AiYYYY A a A TYPE OF INSURANCE X COIMIEROIAAL OE RA. LJ,ABI.trY IFirma GENL AGGREGATE LW APPLIES PER: HPOLY JECT J LOC OTHER AUTOMOBILE LIABLPTY ANY AUTO — OWNED — SCHEDULED AMR ONLY • AUTOS x AUTOS X ONLY AUTOS ONLY UMBRELLA LIAR X rt.'CESS LIMP OCCUR CLAIMS -MADE DED I IRETENnoN WORKERS COMPENSATION AND EPAPL.OYERS' LIABILITY ANY PROPRIETOR! PARTNER! E.�c.^lriiVE Y 1 PI OF FICERASEMBER EXCLUDED? ❑ NI A Mandatory b PE) tfDESCRIdPTIOsevIbe under N OF OPERATIONS Wow ADDL BED cyber Liability SUBR 4 POLICY NUMBER L-KKI-00000069111-00 r8L-KKI-00000069311-00 *6LxKO 91 0 8L-Kx7-00000069111-00 Claims Made POLICY EFF POLICY EXP 0 2 04/10/7017 04/10/2017 04/10/2017 04/10/2018 04 /10/2018 04/10/2019 DESCRIPTION OF OPERATION 1 LOCATIONS / VEHICLES (ACORD 101, AddlUsrad Rmnarios Sal,odub. may Ea *Radud I more space is reglw city of National City, cia Risk Manager 1243 National city Boulevard, National City, CA 91 Insured in accordance with the policy provisions of the General liability Policy. tU NAMED ABOVE FORME POLJCY PERIOD DOCUMENT WITH RESPECT TO WI-IICH THIS D HEREIN iS SUBJECT TO ALL THE TERMS, MS. L.imlte shown are as requested UM $ EACH OCC iRREI Ca S1,000,000 DAMAGE TO RENTED 3300, 00O PRE!. SES (Es ocnmance) D E >AECP (My ens parson) 55,000 PERSONAL SAOVDNJURY 51,000,000 GENERAL AGGREGATE PRODUCTS - COMP/Op AGG S1,u00,000 COMBINED SINGLE LIMIT 31,000,00+0 (Ea ecednnt BODILY mum u � {Per Pcl BODILY INJURY {Per sooidentj PROPERTY (Par occident) C in Co Deduct 51.000 EACH 000unRENCE 52,000,000, AGGREGATE $2,000,000; 1 I STATUTE I Imo' i E.L EACH ACCIDENT In� E.L: ASE-EA EMPLOYEE E.L. DISEASE -POLICY LIMIT I. Aggregate Limits $100,000 : Crisis Event Aggregl $25,000I r • r are included as Additional CERTIFICATE HOLDER National City Attn: Dionesia Trejo 1243 National City Boulevard National City CA 91950 USA CANCELLATION iSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE OPiAATtON DATE THEREOF, NOTICE YELL ME DELNER D iN AI Ca MIR THE POLICY PROVISIONS. AUTHORISED REPRESENTATIVE Holder IdentMer : cta ta ii ACORD 25 (2016103) The ACORD name ©1988-2015 ACORD CORPORATION. AU rights reserved. red marks of ACORD THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUF INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBE EXCLUSIONS AND CONDITIONS OF SUCH PO'UCIES. LiMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLA DER �A �f .-dGIL�AiYYYY A a A TYPE OF INSURANCE X COIMIEROIAAL OE RA. LJ,ABI.trY IFirma GENL AGGREGATE LW APPLIES PER: HPOLY JECT J LOC OTHER AUTOMOBILE LIABLPTY ANY AUTO — OWNED — SCHEDULED AMR ONLY • AUTOS x AUTOS X ONLY AUTOS ONLY UMBRELLA LIAR X rt.'CESS LIMP OCCUR CLAIMS -MADE DED I IRETENnoN WORKERS COMPENSATION AND EPAPL.OYERS' LIABILITY ANY PROPRIETOR! PARTNER! E.�c.^lriiVE Y 1 PI OF FICERASEMBER EXCLUDED? ❑ NI A Mandatory b PE) tfDESCRIdPTIOsevIbe under N OF OPERATIONS Wow ADDL BED cyber Liability SUBR 4 POLICY NUMBER L-KKI-00000069111-00 r8L-KKI-00000069311-00 *6LxKO 91 0 8L-Kx7-00000069111-00 Claims Made POLICY EFF POLICY EXP 0 2 04/10/7017 04/10/2017 04/10/2017 04/10/2018 04 /10/2018 04/10/2019 DESCRIPTION OF OPERATION 1 LOCATIONS / VEHICLES (ACORD 101, AddlUsrad Rmnarios Sal,odub. may Ea *Radud I more space is reglw city of National City, cia Risk Manager 1243 National city Boulevard, National City, CA 91 Insured in accordance with the policy provisions of the General liability Policy. tU NAMED ABOVE FORME POLJCY PERIOD DOCUMENT WITH RESPECT TO WI-IICH THIS D HEREIN iS SUBJECT TO ALL THE TERMS, MS. L.imlte shown are as requested UM $ EACH OCC iRREI Ca S1,000,000 DAMAGE TO RENTED 3300, 00O PRE!. SES (Es ocnmance) D E >AECP (My ens parson) 55,000 PERSONAL SAOVDNJURY 51,000,000 GENERAL AGGREGATE PRODUCTS - COMP/Op AGG S1,u00,000 COMBINED SINGLE LIMIT 31,000,00+0 (Ea ecednnt BODILY mum u � {Per Pcl BODILY INJURY {Per sooidentj PROPERTY (Par occident) C in Co Deduct 51.000 EACH 000unRENCE 52,000,000, AGGREGATE $2,000,000; 1 I STATUTE I Imo' i E.L EACH ACCIDENT In� E.L: ASE-EA EMPLOYEE E.L. DISEASE -POLICY LIMIT I. Aggregate Limits $100,000 : Crisis Event Aggregl $25,000I r • r are included as Additional CERTIFICATE HOLDER National City Attn: Dionesia Trejo 1243 National City Boulevard National City CA 91950 USA CANCELLATION iSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE OPiAATtON DATE THEREOF, NOTICE YELL ME DELNER D iN AI Ca MIR THE POLICY PROVISIONS. AUTHORISED REPRESENTATIVE Holder IdentMer : cta ta ii ACORD 25 (2016103) The ACORD name ©1988-2015 ACORD CORPORATION. AU rights reserved. red marks of ACORD are included as Additional CERTIFICATE HOLDER National City Attn: Dionesia Trejo 1243 National City Boulevard National City CA 91950 USA CANCELLATION iSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE OPiAATtON DATE THEREOF, NOTICE YELL ME DELNER D iN AI Ca MIR THE POLICY PROVISIONS. AUTHORISED REPRESENTATIVE Holder IdentMer : cta ta ii ACORD 25 (2016103) The ACORD name ©1988-2015 ACORD CORPORATION. AU rights reserved. red marks of ACORD Route Signage Signs will be placed as shown below at each turn marked on cue sheets plus warning signs in advance of turns. Sign size is 24 inches x 36 inches, Signs may be placed on street furniture such as utility poles or street lighting posts. Signs are not attached to important directional or instructional signs for road users. Some signs (for left turns where riders are at a risk of missing the turn) will be larger (48 x 48 inches] and placed in A -frame sign holders on the pavement. These will be placed at the edge of the road, clear of the path of vehicles and cylists. Signs will be placed on Friday November 10, 2017 and Saturday November 11, 2017 for the following days routes. Signs will be removed after the last rider each day. 210 of 311 159.6 1021 1327 1051 13 :27 72.7 1152 13:96 11:02 13 46 73.4 115 1350 11:05 1350 74.0 11117 1354 11:177 1354 74.8' 7.12.0 1355 936 1358 75.1 11:11 1400 9:39 14:00 Tum right into Sweetwater staging area ancijain bike_gotht 78.3 11:23 1459 5:49 14:19 TkAm raft onto 13nylore Bikeway 79.2 1.127 1425 e2__.__. Stay straight on Bays1ore Bikeway pit hike path and turn left onto W 32nd St Turn left onto coasno P1 REST STOP _ Pemar Pm* e 8 r r Em a 7.6 5:58 7:15 6:58 8:15 12.1 7:15 7:42 - 7:15 _ 8:42 '12.9 728 7:47 ' 7:18 8;47 • 13.0 7:18 7a48 7:18 BIZ 143 7:23 755 7:7.3 3;25 14.5 724 757 7:24 8:27 15.0 726 8s20 7:26 8:30 15.2 7:27 801 7:27 8:31 15.7 7:28 8514 72B 8:34 17.3 734 8:13 7:34 8:43 18.1 737 818 737 88:48 19.9 7:44 8:29 7:44 8:59 21.8 7:51 8:40 751 9:10 22.7 725 8:46 755 9:16 22.7 755 6:46 755 9:15 23A 8:05 9032 8:05 5:32 right onto La Media Rd ._ 28.6 8:17 9.21 8:17 9:51 29.1 8:19 9:24 gg4 . _ 30 ! 8s24 9132 8:24 31.0 ft26 6:36 8:26 10:06 ght onto TnRic Pi:wy 32.6 632 9:45 8:32 10:15 urn at Gold Medal w : 9 Way_ 333 33.3 B34 9:4,9 B:34 16:19 REST STOP . Erne Athlete Trainin Center 33.4 6:35 950 835 1020 Turn right onto Olympic pkwy. 33.5 8:35 9:51 8:35 10:21 Becomes Lake Crest Dr Tuna right onto Okay Lakes Rd Tum left ore* Birch Rd urn right unto Eastlake Pkwy Tura left -becomes Hkmte Pkwy 33.7 5:36 9:52 836 10:22 34.6 8:39 9:57 8:39 1027 43.5 9:13 1051 9:13 1051 Turn right onto Honey Springs Rd 43.7 9:13 10:52 9:13 1052 STOP . Fire Station 51.2 9A2 11:37 9:42 11:37 rScsisht onto skrtineTruck Trait 51.4 9:42 11:38 9:42 11:30 ,titTaight onto Lyons Walley Rd 53.6 10:09 12:21 10139 12:21 Oro rightontoCA-94W/CampoRd 60.2 10:15 12:31 1035 1231. rum Fight onto Steele Canyon Rd .._�..___._... _-------------••---------- 62.2 1023 1113 1023 12k43 um left onto CA-94 W j i um lest onto k'ilboror Rion Err left onto breathe Road LONG ROUTE [;ties. Left onto Tony 6wynr.s Drive left urn onto Park Blvd m right onto imperial Ave right onto 13th St left. onto National Ave urn krft onto Coronae @-tie Eastcon;f of rzritP die; West osi Coronado Bridge (using Eastbound Lanes) ilmLeft onto Gtor7etta Siv¢i Tum left onto Giorfetta Blvd Keep left onto Pomona Ave 4.6 6a47 6:57 647 mizettiree 6:30 if*i 16 10 Earliest Latest At Mlle 6 6:30 6:30 7:30 0.2 6:30 6:31 630 731 03 6-31 _ 6:31 631 7:31 0A 6:31 6:32 6:31 7:32 C.5 6:31 6.33 5:31 7:33 92 537 6:34 7:37 1.5 6:35 6:39 6:35 7:39 3.4 6:42 6:50 642 7:50 3.4 6;42 6:50 6:42 750 Tara ,eft ontoStrerd Way- -- .-__ _ -__--- . 7:57 - - - - --- 4,7 CK47 6S8 6:47 758 Tura right onto eaysisore Bey (Silver Strand Bikeway) 4.7 6147 _ :58 V6:47 7:58 HYDRATION STOP. Attu Avenue Continue on Bayshore Bikeway REST STOP. Bikeway Village Exit rest stop-ank"tum rI ht on 13th Street Turn left onto Isis pare sae onto Satellite Blvd um right onto 19th St urn left onto Leon Are urn right onto Hollister St urn left onto Monument Rd Becomes Dairy Mart Rd urn left onto Beyer Blvd Becomes Broadway urn right onto Palomar St um right onto Orange Ave ue onto Olympic Pkwy 5 .7 1022 1232 1028 12:52 64.5 10•31 1257 10:31 12:57 j 'pain right onto Fury in 64.8 1.043 1223 10:33 12:58 1urn left onto Rancho San Diego PkwY 65.1 10:34 13:00 10:34 13:00 'RUT STOP . Cuyarnaca C.oik 8e 65.2 10:34 13 01 10:34 13:01 65.3 1034 13= 1034 13:1 tiara left onto Fury Ln left onto Avocado Blvd 66.9 10:40 ...13:11 I.0}4O 13:11 onto Madrid Wey 67.3 10142 1333 15:42 13:13 um left onto Agua Duke Blvd - 67.9 10y44 13:17 10:44 13:17 Tian left onto Campo Rd/Sweetwater 5prinps Blvd 68.1 10:45 1338 10A5 13:18 'Turn rigirtonto Amodio Blvd (route 54) Continue Auto Paradise Valley Rd Tum left S Worthington St 65 BecomesSweetwhter Rd bon left onto 9onfta Rd righttostew on Bonita Rd 81.3 1134 14:37 10:00 14:37 81.9 1137 14:41 8:56 A3 822 1137 14;42 827 14:42 82.2 3138 14:43 857 14:43 iadt rest stop and continue strait onto Tidelands Ave 82.3 11.28 14;43 857 14:43 f:ear right ontoChic ter Der. 3 1143 14:51 14219 Tum left omc3Harbor Orr ..._._._4 ._.__..15........ ..... urn r#gtrtor4o Fifth Pare ----- 83.7 11;43 4:2 9A4 1452 373 11:53 1.525 9:22 15:15 87.6 11:58 15:15 9:22 15:15 211 of 311 87.7 11:58 15:16 9:23 15:16 t fir - um rkg#<Rorrto L St - um left onto Tony Gwynn Or ChuWLVsd 3- ..f 3 3 3 3 3 13 - 3 1311111 3 3 3 IINFillifi!la3; i I all 0;5 -55 l fa ifidifq141114111/1p5glinferilingl !!!!!!!!EMHErEMIEWAUEtEEL MUM M2 rmaaCV SP tip' lifillifii5pf If 1417"lif F if ilfifilffiggi 212 of 311 L IG ROUTE Left onto Tony Gwynn Drive 'Turn left onto Park Blvd Turn right onto Imperial Ave Turn right onto 13th St Slight left onto National Ave Day 1, Turri h+,r Turns Af Mlle Wit 16it1A• IYO IE - Let. onto Tony Gwynn Drive 0.2 Turn left anta Park Blvd Turn [eft onto Coronado Bridge Eastbound offrarnp Travel West on Coronado Bride (usirrjg Eastbound Lanes Keep Left onto G orletta Blvd Turn left onto Grorretta Blvd Keep left onto Pomona Ave At Mlle SHORT ROUTE Left onto Tony Gwynn Drive 02 Turn raft ditto Paris Blvd 0.3 Turn rl it orr2o imperial Ave 0.4 Turn right onto 13th St 0.5 Slight left onto National Ave L2 Turn left -onto Coronado Bride Eastbound offrarrnp L5 Travel West on Coronado Bride tusireg Eastbound Lanes) 3.4 Keep Left onto Glorletta Blvd Turn left onto Strand Ways urn t onto Bayshore Bikeway. Eidt rest stop and turn right on 18th street �r urn left onto Iris Ave 4-7 At rAlie-- 0.2 0.3 Turn right onto Imperial Ave 03 O.4 Turn right onto 13th 5t 0.5 5pght Ieft onto National Ave OA 0.5 1.2 Turn left onto Coronado Bridge Eastbound ofl'ram 1.2 L5 Travel West on Coronado Bridge (using Eas:fiound Lanes) 3.4 KeepLe ft onto Giortetta Blvd 3.4 rn deft onto Gtortetta Blvd 13.0 Euft rest stop and turn right on 13th Street 14.3 Turn left unto iris Ave Continue onto Satellite Blvd Turn rtertonto 1.9tftSt Tarn left onto Leon Ave} 143 Continue onto Satellite Blvd 15.0 rn rlefit onto 29th St Turn right onto l'f0Aster St Turn left onto Monument Rd Becomes Dairy Mart Rd urn left onto Byer Blvd Becomes Broadway. 1.5 3,4 3.4 4.5. Keep left onto Pomona Ave 4.6 4.7 Terri left onto StrandYWa .............._..--___--- ........�...�. 4 7 4 i Tom t onto Besyshare Bikeway (Silver Strand Bike 4 T APN Continua on hove Bikeway 14.3 14.5 15.2 urn left onto Leon Ave 15.7 Turn night onto ister St 17.3 Tum lHIo3eft onto Monument Rd 18.1 Becomes Dairy Mart Rd Turn right onto Palomar St 15.0 15.2 1'.7 « ...................... 19.9 ram left onto Beyer Blvd. 21.8 Becomes Broadway 17.3 18.1 19.9 21.8 22.7 Turn right onto Palomar St Turn right ontoOwn a Ave Continue onto Dtyrr c Pkwy Turn right onto la Media Rd urn Teft onto Bird Rd 22.7 'Turn right onto Orange Ave 25A 28.6 4orhrue.Onto CltwnpIc P `ruin rim onto la Media Rd 29.1 'urn left onto Birch Rd • um right onto Eastlake Pkw Turn left -• becomes Hunte •I'kwy+ Turn right onto Olympic Pkwy Turn ri at Gold Modal W vt' urn right onto Olympic Pkwy Beeaomes Lake Crest Or Turn right onto Otay takes Rd 30.4 cum ri onto eke O 22.7 22.7 15A 3L0 Turn left- becomes Wrote Pkwy • n + i-u e.`-rPrtsifw . iihhe • 32.6 urn right onto Olympic 333 Urn ri> et Gold Medal We SMIPRAIrl11.20”e*"..t.s.r 33.5 rn rf ht onto pic Pkwy 33.7 Becomes Lake Crest Dr 34.6 Turn left onto Ot y Lakes Rd _ 28.6 29.1 30.4 31.0 32.6 333 33,5 33.7 34.6 213 of 311 t2 on Turn left onto CA-94 W 43.5 Turn right onto Woods Dr 34.9 Turn right onto Honey Springs Rd • Staight onto Skyline Truck Trail Straight onto Lyons Valley Rd Turn right onto CA-94 W/Carnpo Rd Tum right onto.Steefe Canyon Rd Tum left onto Willow Glen Dr 43.7 Turn onto ilorthwoods Dr 36.2 51.2 Turn left onto Proctor Valley Rd 36.3 b.torrtinrae onto ER St 38.1 1: i 51.4'Irum right onto Corsi Canyon Rd 39.5 43.8 42.5 58.6 Turn left onto Carnal Ave 60.2 Turn kit onto Bonita Rd 62.E 63.7 Turn left onto lamacha Road 64.5 Turn right onto Fury Ln 64.8 Turn Ieft onto Rancho Sr�a��n,1�Diieeo Pkvrr • • 65.1 • r•Fr15•i" •A.CE T i T STCJp IYA Turn left onto Fury Ln 65.3 Turn left onto Avocado Blvd 66.9 Turn right onto Madrid Way Tum left onto Ague Duke Blvd .67.3 67.9 alTum left onto Campo Rd/Sweetwater Springs Blvd 68.1 Turn right onto Jamacha Blvd iroute 541 69.6 Continue onto Paradise Valley Rd 72.7 um left onto S Worthington St 73.4 Becomes Sweetwater Rd 74.0 Turn left onto Bonita Rd 74.8 Tum right to stay on Bonita Rd Turn right Into Sweetwater staging area and oofn bike path u rn left onto Bayshore Bikeway 75.1 78.3 Turn right into Sweetwater staging area and Join bike path 45.1 79.2 Turn left onto Sayshare Bilaeway 46.0 Stay straight on Bayshore Bikeway Exit bike path and turn left onto W 3#nd St 81.3 Continue on 3ayshore Bikeway 81.9 Turn left onto W 32nd St Turn left onto cioesno PI 82.E Turn lets onto Goesno PI .: 1gw,Y yM -.R� �y.!u.•....IM. M..� M.+..`s.+Y..�.i4R..1/ter .. w.. n-r---.-.-.. .i�-..-r..-41►R.WdIwTY1`�YTMO �e 6 -v.....14 [..w«_. r+aRp Yk3 :.v•i:StANCCETSiOP ✓.- • Exit rest stop and continue straight onto Tidelands Ave 82.3 Ex?t rest stop and continue straight onto Tidelands Ave Bear rfOht onto Civic Center Dr 83.5 jeer right onto Civic Center Dr urn left.onto E Harbor Dr urn right onto Fifth Ave Tum right onto L St 83.7 Turn left onto E Harbor Dr 87.5 ."Tum Tum right onto Fifth Ave 87.6 Turn Ott onto L $t 18.7 48,9 Tum left onto Gaesno PI 18,9 +L[lxA 'N'x.n•�. ,w.�a w', R.wJ�SFyy �� Per 44.1 18,9 �......,. r .. .a • urn left onto Ton/Gwynn Dr 87.7 Turn left onto Ton/ Gwynn Dr 48.2 +art 48.7 um ndd left onto W 32St 49-1 Ex t rest stop and continue straight onto Tidelands Ave 50.3 Continue onto Civic tenter Dr 6.6 19:0 20.2 50.5 Tum left onto E Harbor Dr 54.4 %'um right onto Fifth Ave 54.5 \Turn right onto L St 20.4 24,3 54.6 Tum left onto Tony Gwynn Dr 24.41 243 214 of 311 a. 6. N. Zr--- ,tr," • • s Sql" R4ficg alui se l' 6 • '%"11 i . • • I: .. - •• - ••••;•••••••4 -: . • 0, e''' N I'. • , - i •-.: : • '• • I S 0 - l• Vids a:In • • Y - , , ;Z• ••• • Afi. ."' a - ,.. . ' • • • 14°''F- c'7'• • - - •-- . — 1 1W • • 1 • • •k• . .? • . . . . . •'? irl ..ar''''-7•••••••ii„, . • ..i . . ''''•••7',10 • . .* • ., . 774. • '.- ...--. • - ....-8 . .... • ' •••• • • ., , . ..,. ,. . +-4,-". • .....: .„... , - .. '1 .. .-. ' . :••.` .,•:-. _ R ' , • , • .... •,:. • .: • 1;+•. , • 4 0...or. Ave4. 215 of 311 Medical Plan & '11:;'• ;fitiCFA Emergency Procedures - DRAFT Padres Pedal the Cause November 11 & 12, 2017 216 of 311 Meducai & Emergency Personnel Mobile Medical Teams! BLS Units - AMR, (858 492 3500 8808 Balboa Avenue, San Diego, California 92123 Stationary Medical Teams: (2)'Volunteer RN's at each water stop Command Center Emergency Number: (619) 795-5777 217 of 311 Medical & Emergency Procedures Medical Incident Procedures All riders will be instructed to call (619) 795-5777 with any incidents. This is a direct line to the event command center at Petco Park. Minor incidents on the route: Will be called in to command center at Petco Park. Communications Manager will dispatch a medical team to deal with the incident. Medical team will assess if further medical treatment is necessary. 14 Minor incidents at reported at rest stops: Will be dealt with by the stationary team there. Riders who continue to ride after a minor incident / illness will be monitored at future rest stops by the medical team. Serious Incidents on the route: Involving serious or life threatening injuries, will be assessed at the scene by riders, who will call 911 if necessary. All riders will be issued with event emergency procedures. 218 of 311 Medical & .Emergency Phan — Saturday November 11, 2017 Locations of stationary medical teams Rest Stop 1. TEAM 1 Attu Avenue Water Stop 1584 Attu Avenue, Coronado Route mileage: 7.6 (ail) Staffed by: 2 x RN Riders present: 7am — 7.45am Rest Stop 4. TEAM 1 Deerhorn Valley Fire Station 2383 Honey Springs Rd Jamul, CA 91935 Route mileage: 51.2 (long) Staffed by: 2 x RNs Riders present: 9.40 am — 11.40am Rest Stop 2. TEAM 2 Bikeway Village 536 13th Street, Imperial Beach Route mileage: 12.9 (all) Staffed by: 2 x RNs Riders present: 7.15 — 8.20am Rest Stop 5. TEAM 4 Cuyamaca College 900 Rancho Saes Diego Pkwy, El Cajon Route mileage: 65.2 (long} Staffed by: 2 x RNs Riders present: 10.30am — 1pm Rest Stop 3. TEAM 3 Chula Vista Elite Athlete Training Center 2800 Olympic Pkwy, Chula Vista Route mileage: 33.4 (med & long) Staffed by: 2 x RNS Riders present: 8.35am— 10.05am Rest Stop 6. TEAM 3 Pepper Park 3299 Tidelands Ave, National City Route mileage: 18.9 (s) 49.0 (m), 82.2 (I) Staffed by: 2 x RNs Riders present: 8.30am—2.45am 219 of 311 Medical & Emergency Plan — Saturday November 11, 2017 Locations of stationary medical teams Water Stop / stationary team Rider route t San 6Ago ' - tionel City ttwaVIsta Spring Valley 1,zs Prcs.4 '1U t,4) Pwitta AA'ir,1411 "'"..,"""'"""r.'"":".00","•="'"". • °ray Courtiy Open Spore Preserve 220 of 311 1 , • Medical & Emergency Plan — Saturday November 11, 2017 Location of mobile medical teams Ambulance location "t. a%) v)t . I •`-s- itastrialaoce Poetics,: Giodeica bivd TliM Next: To position Nit s: 6.30arn - 7..4.50ta . , Rider route Pa*chime Ie Ptti�n.: 'Start• 11M: Gitilern neam 'Next TO POSit[ON'tb es / VI tonal Cit•, ovitta '... ...t. : r,:,, rY Vista ---- • ICI I L.. enatektedit1 Posit/mu Dairy Mater & aeyer elvd Ainbmiroza Poiion:.' 3.34 anti : a - -Myr ridtr fOtiOn 3b 7.2.5am 9.4Stra 2s) Stolng hellion: Pepper *ark - TM*: 3.30am - last titre, After last -rider: drive -mate. May Cot inT PCP *LI CO ?CS EPIC" — -- Ambulance 2b •Positicat,Thub Vita Elita Athlete Trab.;ing Center Time: EL2Oura - 9.39arn Next: To position k• Ambtilance Pcksitton: Cuyarpaca Cordage • 10,25am -last Odor Meat Drive route to finish PoStift Lyons V & ghway94 1:1-Koim to fast vider ttextOtiae routelo finish 3?-' 7 Nex;t: To posigon le 7;1 ; , . f t..i. mbatenee 2c Pwition: Hooey Spoings TIM /030ani -Llam filtzte To position 2d 221 of 311 Medical & Emergency Plan — Saturday November 11, 2017 Ambulance . COMMAND CENTER PHONE NUMBER [619-795-5777j Position 1a: Petco Park Time: 6.3 0a m — 7.10a m Location: Lexus Premier Lot, 1 Park Blvd, San Diego gn Location for ambulance parking Rider route Position 1b: Dairy Mart and Beyer Blvd Time: 7.25 — 9,35am Location: 1609 Dairy Mart Road, San Diego Dirt parking lot just before left turn onto Beyer Blvd sql Trjii 'aailiar 4 222 of 311 Medical & Emergency Phan — Saturday November 11, 2017 Ambulance 1 COMMAND CENTER PHONE NUMBER [619-795-5777] Position lc: Cuyamatca College Time: 10.25am — last rider Location: 900 Rancho San Diego Pkwy, El Cajon, CA 92.019 Mid station parking lot Location for ambulance parking '' Rider route Raac o Saq Oieg( uyaco College 4 Wader Co; Zervat 9. 0, 4.. ) P:rr,i hn :nn 2714r:t6i/s When last rider is through this position (you ►ici be notified by the sweep vehicle when the last riders is past) please ;slowly drive the course to the finish Report to command center to inform them that you are leaving position lc o t3e alert to any riders you pass who may need medical attention on the road • Check in with command center at the finish and hand in any incident report forms 223 of 311 Medical & Emergency Plan — Saturday November 119 2017 Ambulance 2 COMMAND CENTER PHONE NUMBER {619-795-57771 Position 2a: Glorietta Blvd Time: 6.30am — 7,45am Location: 457 Glorietta Blvd (approximate address). Position ambulance next to route as riders exit Coronado Bridge Location for ambulance parking Rider route Position 2b: Chula Vista Elite Athlete Training Center Time: 8.20am — 9,30am Location: 2800 Olympic Pk , Chula Vista. Position ambulance in parking lot at rest stop. 404 -,,.<-.•_max_..-. Medica & Emergency Plan — Saturday November 11, 2017 Ambulance 2 COMMAND CENTER PHONE NUMBER [619-795-5777] Position 2c: Honey Springs Road Time: 10.30am — llam Location: Honey Springs Road and Campo Road (1809 Honey Springs Road). Dirt pull out at start of Honey Springs Road Location for ambulance parking Rider route Position 2d: Highway 9 Times 11.10arn — last rider Location: Lycns Valley Road & Campo Road Highway 94 (mai estate office parking lot) When Iasi rider is through this position (you will be notified by the sweep vehicle when the last riders is past) please slowly drive the course to the finish • Report to command center to inform them that you are leaving position 2d • Be alert to any riders you pass who may need medical attention on the road • Chvck lit with command center at the finish and hand in any incident report forms Jamul La Medicaa & Emergency Plan — Saturday November 11, 2017 Ambulance 3 COMMAND CENTER PHONE NUMBER [619-795-5777] Posits 3a: Bikeway Village Time: 6.45am — 8.10am Location: 536 13th Street, Imperial Beach. Position ambulance at rest stop. Location for 1774 ambulance parking Rider route Position 3b: Pepper Park Time: 8.30am — last rider Location: 3299 Tidelands Ave, National City. Position ambulance at rest stop. • When last rider is through this position (you will be notified by the sweep vehicle when the last riders is past) please slowly drive the course to the finish • Report to command center to inform them that you are leaving position 2d • Be alert to any riders you pass who may need medical attention on the road • Check in with command center at the finish and hand in any incident report forms 9 Ave s Aerobe Parer 226 of 311 ,roo a topurpoe Vs ig �a taWr:Mag Narap Medical & Emergency Plan — Other information Each medical team will have: • Full set of route sheets • Command center phone number • Radio First Aid Kitt • Incident report forms • Staff Assignments/Phone Numbers • Instrucitions / Procedures Manual Common medical issues during a cycling event: • Stomach issues o Headaches • Minor road rash • Allergies / stings • Muscly / joint injuries, stains etc, U Dehydration / electrolyte imbalances More serious issues: • Heart issues ▪ Serious crashes O Heat stroke Hypothermia 227 of 311 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Padres Pedal the Cause EVENT: Padres Pedal the Cause DATE OF EVENT: November 11, 2017 APPROVALS' DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [ x ] NO [ ] YES[x] NO[ ] YES [x ] NO [ ] YES [x] NO [ ] YES jx] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x ] SEE CONDITIONS j x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS j ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS I x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building It looks like the event will only impact the participants riding bicycles through our City. If that is the case, Building Division has no comments for this TUP. Planning No comments Engineering No comments POLICE DEPARTMENT No comments CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. 228 of 311 COMMUNITY SERVICES Community Services has no involvement. NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. RISK MANAGER (619) 336.4370 Risk Management has reviewed the above captioned request for the issuance of a Temporary Use Permit. In order to satisfy the City's insurance requirements it will be necessary for the Applicant and the Event Medical Provider (American Medical Response) to provide the following: A valid copy of the Certificate of Liability -Insurance from American Medical Response. e The applicant and American Medical Response must each provide a separate additional insured endorsement wherein it notes as the additional insured as "The City of National City, its officials, agents, employees and volunteers" O The insurance policy has a combined single limit of no Tess than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $2,000,000.00 (TWO Mi F ION DOLLARS) in aggregate that would cover the date and location of the event. The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company is a California admitted company. • The Certificate Holder must reflect: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA. 91950-4397 229 of 311 PUBLIC WORKS (619)366-4580 No comments FINANCE Padres Pedal the Cause business license has been renewed. Finance/Business License has no Stipulations. FIRE (619) 336-4550 No fees for this event Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. Emergency services access shall be given to all emergency apparatus upon approach 2) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 3) First Aid will be provided by organization 230 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 231 The following page(s) contain the backup material for Agenda Item: Warrant Register #1 for the period of 06/28/17 through 07/04/17 in the amount of $3,006,289.71. (Finance) 231 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Warrant Register #1 for the period of 06/28/17 through 07/04/17 in the amount of $3,006,289.71. (Finance) PREPARED BY: K. Apalategui PHONE: 619-336-4572' EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 06/28/17 through 07/04/17. Consistent with Department of Finance, listed below are all payments above $50,000. DEPARTMENT: Fina APPROVED BY: Vendor Check/Wire Amount Explanation Health Net Inc 329717 83,740.06 Health Net Ins R1192A / July 2017 Honeywell International Inc 329721 89,864.63 Heating & Air Maintenance / PW Kaiser Foundation HP 329726 186,314.57 Kaiser Ins Active / July 2017 Public Emp Ret System 6282017 416,924.02 Service Period 6/06/17 — 6/19/171 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $3,006,289.71. APPROVED: - Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratify warrants totaling $3,006,289.71. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #1 232 of 311 CALIFORNIA+�__ 1/4 PAYEE BCM CUSTOMER SERVICE INC CPP PRINTING ACEDO, I ADAMSON POLICE PRODUCTS ADVENTURE MOUNTAIN SPORTS INC AFLAC AMERICAN BACKFLOW SPECIALTIES ANDERSON, E AT&T BEARD, P BECK, L BISHOP, R BOEGLER, C BROADWAY AUTO GLASS BULL, P CAPF CALIFORNIA LAW ENFORCEMENT CARRILLO, R CEB CLAIMS MANAGEMENT ASSOCIATES CLEAN HARBORS CLF WAREHOUSE INC COLE, L COMMERCIAL AQUATIC SERVICE INC CONDON, D CORPUZ, T COUNTY OF SAN DIEGO COX COMMUNICATIONS CULLIGAN DANESHFAR, Z DANIELS TIRE SERVICE DELIVERY CONCEPTS INC DELTA DENTAL DELTA DENTAL DELTA DENTAL INSURANCE CO DELTA DENTAL INSURANCE CO DEPARTMENT OF JUSTICE DESROCHERS, P DI CERCHIO, A DILLARD, S DREDGE, J EISER III, G EXPRESS PIPE AND SUPPLY CO INC FABINSKI, D FEDEX FIFIELD, K FLYERS ENERGY LLC FUN EXPRESS LLC GELSKEY, K GIBBS JR, R NATIONAL CI?? ?ATCORPQRAT8t WARRANT REGISTER #1 7/4/2017 DESCRIPTION PERFORMANCE MAINTENANCE / PW COLOR LOGO CERTIFICATE FOLDERS / RETIREE HEALTH BENEFITS/ JUL 2017 ARGUS THERMAL TORCH / PD KAYAKS FOR SUMMER PROGRAMMING AFLAC ACCT BDM36 /JULY 2017 BACKFLOWS & VALVES / PD RETIREE HEALTH BENEFITS/ JUL 2017 AT&T PHONES JUNE 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 MATERIAL - GLASS AND TINT / PW RETIREE HEALTH BENEFITS/ JUL 2017 FIRE LTD / JULY 2017 PD LTD / JULY 2017 RETIREE HEALTH BENEFITS/ JUL 2017 BOOKS CITY'S ATTORNEYS OFFICE RISK MANAGEMENT SERVICES CONTRACT SERVICES / ENG MOP#80331 AUTO PARTS/ FLEET PW RETIREE HEALTH BENEFITS/ JUL 2017 CHEMICAL POOL SUPPLIES / PW RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 UNIFIED PROGRAM FAC. PERMIT REFUND T&A 90206 /ENG WATERSOFTNER / NUTRITION RETIREE HEALTH BENEFITS/ JUL 2017 MOP#76986 TIRES / FLEE PW CONTROLLER THERMOSTAT / PW DENTAL INS PREMIER / JULY 2017 COBRA PREMIER DENTAL INS / MAY 2017 PMI DENTAL INS / JULY 2017 COBRA DENTAL INS PMI / MAY 2017 INVESTIGATIVE SERVICES - MAY RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 CITY WIDE PLUMBING PARTS & MATERIALS / PW RETIREE HEALTH BENEFITS/ JUL 2017 SHIPPING SERVICES / HOUSING RETIREE HEALTH BENEFITS/ JUL 2017 MOBIL SUPER SYNTHETIC 5W30 GRADUATION SUPPLIES FOR THE TINY TOTS / CSD RETIREE HEALTH : 17 RETIREE HEALTH : 233 Of 311 17 CHK NO DATE AMOUNT 329658 6/29/17 186.00 MYR'S OFFICE 329659 6/29/17 1,385.08 329660 7/4/17 160.00 329661 7/4/17 5,224.22 / CSD 329662 7/4/17 9,991.96 329663 7/4/17 808.10 329664 7/4/17 2,212.43 329665 7/4/17 110.00 329666 7/4/17 319.38 329667 7/4/17 70.00 329668 7/4/17 140.00 329669 7/4/17 110.00 329670 7/4/17 260.00 329671 7/4/17 454.43 329672 7/4/17 580.00 329673 7/4/17 931.00 329674 7/4/17 2,082.50 329675 7/4/17 290.00 329676 7/4/17 261.89 329677 7/4/17 6,525.00 329678 7/4/17 469.20 329679 7/4/17 158.34 329680 7/4/17 165.00 329681 7/4/17 1,022.98 329682 7/4/17 280.00 329683 7/4/17 140.00 329684 7/4/17 1,640.00 329685 7/4/17 2,158.48 329686 7/4/17 15.00 329687 7/4/17 250.00 329688 7/4/17 928.41 329689 7/4/17 178.77 329690 7/4/17 16,565.83 329691 7/4/17 45.22 329692 7/4/17 2,806.32 329693 7/4/17 71.94 329694 7/4/17 320.00 329695 7/4/17 110.00 329696 7/4/17 70.00 329697 7/4/17 480.00 329698 7/4/17 250.00 329699 7/4/17 250.00 329700 7/4/17 10.47 329701 7/4/17 220.00 329702 7/4/17 92.57 329703 7/4/17 540.00 329704 7/4/17 915.97 329705 7/4/17 294.67 329706 7/4/17 115.00 329707 7/4/17 120.00 2/4 CALIFORNIA+�__ NATIONAL CI?? r rNCORPQRAT8D WARRANT REGISTER #1 7/4/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT GONZALES, M RETIREE HEALTH BENEFITS/ JUL 2017 329708 7/4/17 480.00 GRAINGER MOP# 65179 BUILDING SUPPLIES / PW 329709 7/4/17 1,273.27 HANSON, E RETIREE HEALTH BENEFITS/ JUL 2017 329710 7/4/17 135.00 HARLAN, M RETIREE HEALTH BENEFITS/ JUL 2017 329711 7/4/17 500.00 HAUG, S RETIREE HEALTH BENEFITS/ JUL 2017 329712 7/4/17 120.00 HEALTH NET FULL NETWORK 57135A /JULY 2017 329713 7/4/17 6,913.18 HEALTH NET HEALTH NET INS N7176F / JULY 2017 329714 7/4/17 1,470.86 HEALTH NET HEALTHNET INS N7177A / JULY 2017 329715 7/4/17 1,141.24 HEALTH NET HEALTH NET R1192Q / MAY 2017 329716 7/4/17 638.26 HEALTH NET INC HEALTH NET INS R1192A / JULY 2017 329717 7/4/17 83,740.06 HERNANDEZ, R RETIREE HEALTH BENEFITS/ JUL 2017 329718 7/4/17 400.00 HODGES, B RETIREE HEALTH BENEFITS/ JUL 2017 329719 7/4/17 200.00 HONDO, E RETIREE HEALTH BENEFITS/ JUL 2017 329720 7/4/17 110.00 HONEYWELL INTERNATIONAL INC HEATING & AIR MAINTENANCE / PW 329721 7/4/17 89,864.63 IBARRA, J RETIREE HEALTH BENEFITS/ JUL 2017 329722 7/4/17 780.00 JAMES, R RETIREE HEALTH BENEFITS/ JUL 2017 329723 7/4/17 140.00 JEFF TAYLOR REFUND OFT&A 90168 /ENG 329724 7/4/17 1,103.51 JUNIEL, R RETIREE HEALTH BENEFITS/ JUL 2017 329725 7/4/17 50.00 KAISER FOUNDATION HEALTH PLANS KAISER INS ACTIVE / JULY 2017 329726 7/4/17 186,314.57 KAISER FOUNDATION HEALTH PLANS RETIREES INS / JULY 2017 329727 7/4/17 19,431.02 KAISER FOUNDATION HEALTH PLANS RETIREES INS / JULY 2017 329728 7/4/17 7,296.40 KAISER FOUNDATION HEALTH PLANS HD H S A INS / JULY 2017 329729 7/4/17 3,753.72 KAISER FOUNDATION HEALTH PLANS RETIREES INS COBRA / MAY 2017 329730 7/4/17 1,574.88 KIMBLE, R RETIREE HEALTH BENEFITS/ JUL 2017 329731 7/4/17 300.00 LANDA, A RETIREE HEALTH BENEFITS/ JUL 2017 329732 7/4/17 155.00 LASER SAVER INC MOP #45725/PRINTER SUPPLIES/MIS 329733 7/4/17 632.60 LIMFUECO, M RETIREE HEALTH BENEFITS/ JUL 2017 329734 7/4/17 160.00 MATIENZO, M RETIREE HEALTH BENEFITS/ JUL 2017 329735 7/4/17 100.00 MC CABE, T RETIREE HEALTH BENEFITS/ JUL 2017 329736 7/4/17 280.00 MEDINA, R RETIREE HEALTH BENEFITS/ JUL 2017 329737 7/4/17 105.00 METRO AUTO PARTS DISTRIBUTOR MOP#75943 AUTO PARTS / FLEET PW 329738 7/4/17 952.06 MINER, D RETIREE HEALTH BENEFITS/ JUL 2017 329739 7/4/17 580.00 MOSSY NISSAN MOP#80703 AUTO PARTS / FLEET PW 329740 7/4/17 128.28 MYERS, B RETIREE HEALTH BENEFITS/ JUL 2017 329741 7/4/17 140.00 NAPA AUTO PARTS MOP#45735 AUTO PARTS / PARKS PW 329742 7/4/17 64.54 NATIONAL CITY TROPHY MOP#766556 NAME PLAQUE / PW 329743 7/4/17 136.21 NEGRETE, J PAYCHECK DIRECT DEPOSIT - RETURNED 329744 7/4/17 158.88 NOSRAT, MOUJAN REFUND OF T&A 90052 / ENG 329745 7/4/17 393.92 NOTEWARE, D RETIREE HEALTH BENEFITS/ JUL 2017 329746 7/4/17 120.00 O'REILLY AUTO PARTS MOP#75877 AUTO PARTS / FLEET PW 329747 7/4/17 267.90 OUTDOORPLAY INC SAFETY ROPES FOR NC AQUATIC CENTER 329748 7/4/17 362.55 PADRE JANITORIAL SUPPLIES JANITORIAL SUPPLIES / NUTRITION 329749 7/4/17 77.53 PAUU JR, P RETIREE HEALTH BENEFITS/ JUL 2017 329750 7/4/17 340.00 PEASE JR, D RETIREE HEALTH BENEFITS/ JUL 2017 329751 7/4/17 140.00 PENSKE FORD MOP#49078 AUTO PARTS / FLEET PW 329752 7/4/17 341.68 PEREZ, C EDUCATION REIMBURSEMENT 329753 7/4/17 439.00 PERRY FORD R & M CITY VEHICLES FOR FY 2017 329754 7/4/17 833.30 PETERS, S RETIREE HEALTH BENEFITS / JUL 2017 329755 7/4/17 290.00 PLUMBERS DEPOT INC FIBER GLASS 24' F329756 7/4/17 383.34 234 of 311 POST, R RETIREE HEALTH : 17 329757 7/4/17 280.00 CALIFORNIA+�__ 3/4 PAYEE POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY RAPHAEL'S PARTY RENTALS RAY, S RELIANCE STANDARD ROARK, L RUIZ, J SAFRAN MORPHOTRUST SAN DIEGO FRICTION PRODUCTS SAN DIEGO GAS & ELECTRIC SDG&E SEAPORT MEAT COMPANY SERVATIUS, J THE SHERWIN WILLIAMS CO SHORT, C SMART & FINAL SMITH, J SOUTH COAST EMERGENCY SOUTHERN CALIF TRUCK STOP SOUTHWEST SIGNAL SERVICE SPEEDPRO IMAGING STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE STARTECH COMPUTERS STEWART, W STRASEN, W SUPERIOR READY MIX SWANK MOTION PICTURES INC SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TARGET SPECIALTY PRODUCTS THE HOME DEPOT CREDIT SERVICES THE LIGHTHOUSE INC THE LINCOLN NATIONAL LIFE INS TIPTON, B ULINE UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VERRY, L VILLAGOMEZ, J VULCAN MATERIALS COMPANY WESTFLEX INDUSTRIAL WHITE, J WHOLESALE CARABINERS COM WILLY'S ELECTRONIC SUPPLY Z A P MANUFACTURING INC YOUNG, G NATIONAL CI?? ?ATCORPQRAT8t WARRANT REGISTER #1 7/4/2017 DESCRIPTION MOP#67839 AUTO PARTS / FLEET PW MOP#45707 GENERAL SUPPLIES / PW MOP# 45742 LAUNDRY SERVICES / PW PODIUM & DRAPING FOR MISS NATIONAL CITY / CSD RETIREE HEALTH BENEFITS/ JUL 2017 VOLUNTARY LIFE INS / JULY 2017 RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 INVESTIGATIVE SERVICES - MAY MOP#80333 AUTO SUPPLIES / FLEET PW GAS & ELECTRIC UTILITIES / NUTRITION WASTEWATER - GAS & ELECTRIC UTILITIES MEAT / NUTRITION RETIREE HEALTH BENEFITS/ JUL 2017 MOP# 77816. PAINT SUPPLIES / NSD RETIREE HEALTH BENEFITS/ JUL 2017 MOP 45704. REFRESHMENT SUPPLIES / CSD RETIREE HEALTH BENEFITS/ JUL 2017 DOOR, GORTITE, FOR EMERGENCY VEHICLE / PW MOP# 45758 AUTO PARTS / FLEET PW MONTHLY MAINTENANCE LIGHTING / MAY 2017 VINYL AND LAMINATE FOR STAGE TRAILER / PW MOP 45704. OFFICE SUPPLIES / CSD MOP 45704. OFFICE SUPPLIES / FINANCE MOP #61744. COMPUTER SUPPLIES / MIS RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 CONCRETE FOR STREET / PW MOVIES IN THE PARK SERIES / CSD WASTEWATER DIVISION WATER UTILITIES FOOD / NUTRITION CENTER FAN NOZZLE / PW PADLOCKS TABLE AND CHAIRS / PW MOP# 45726 AUTO PARTS / FLEET PW LIFE & AD&D, STD, LTD INS / JULY 2017 RETIREE HEALTH BENEFITS/ JUL 2017 WATERHOG MAT SLIP GUARD / PW MOP#62683 AUTO PARTS / FLEET PW MOP# 46453 ELECTRICAL SUPPLIES / PW RETIREE HEALTH BENEFITS/ JUL 2017 RETIREE HEALTH BENEFITS/ JUL 2017 3/4 IN CL 2 BASE - ASPHALT / PW MOP#63850 AUTO PARTS / FLEET PW RETIREE HEALTH BENEFITS/ JUL 2017 PROMOTIONAL ITEM FOR THE AQUATICS / CSD MOP# 45763 GENERAL SUPPLIES / PW REMOVE AND REFACE STREET SIGNS SUBSISTENCE / FBI ACADEMY / PD CHK NO DATE AMOUNT 329758 7/4/17 252.68 329759 7/4/17 1,492.53 329760 7/4/17 842.97 329761 7/4/17 658.90 329762 7/4/17 190.00 329763 7/4/17 3,152.24 329764 7/4/17 135.00 329765 7/4/17 310.00 329766 7/4/17 22.00 329767 7/4/17 105.48 329768 7/4/17 2,675.85 329769 7/4/17 42,679.31 329770 7/4/17 838.86 329771 7/4/17 340.00 329772 7/4/17 206.63 329773 7/4/17 300.00 329774 7/4/17 69.98 329775 7/4/17 320.00 329776 7/4/17 2,403.12 329777 7/4/17 53.14 329778 7/4/17 14,093.82 329779 7/4/17 5,355.09 329780 7/4/17 655.01 329781 7/4/17 102.27 329782 7/4/17 155.34 329783 7/4/17 200.00 329784 7/4/17 135.00 329785 7/4/17 409.45 329786 7/4/17 565.00 329787 7/4/17 42,095.38 329788 7/4/17 5,201.61 329789 7/4/17 67.07 329790 7/4/17 265.43 329791 7/4/17 408.50 329792 7/4/17 10,416.49 329793 7/4/17 250.00 329794 7/4/17 489.97 329795 7/4/17 265.43 329796 7/4/17 466.00 329797 7/4/17 280.00 329798 7/4/17 480.00 329799 7/4/17 481.17 329800 7/4/17 219.76 329801 7/4/17 230.00 329802 7/4/17 555.50 329803 7/4/17 1,028.27 329804 7/4/17 1,391.16 329805 7/4/17 1,162.50 235 of 311 AIP Total 622,852.46 \ I CALIFO RNIA �__ 4/4 PAYEE WIRED PAYMENTS CITY NATIONAL BANK PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period 14 Start Date 6/20/2017 , _1 I '0NA.L Cf1'i�� 02-CORPORAT8D • WARRANT REGISTER #1 7/4/2017 DESCRIPTION ENERGY PROJECT LEASE PAYMENT #29 SERVICE PERIOD 6/06/17 - 6/19/17 Start Date End Date 6/28/2017 7/4/2017 End Date Check Date 7/3/2017 7/12/2017 CHK NO DATE 11256 7/3/17 6282017 6/28/17 AMOUNT 43,101.20 416,924.02 867,675.42 1,055,736.61 GRAND TOTAL $ 3,006,289.71 236 of 311 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15t OF AUGUST, 2017. AYES NAYS ABSENT 237 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 238 The following page(s) contain the backup material for Agenda Item: Warrant Register #2 for the period of 07/05/17 through 07/11/17 in the amount of $1,358,983.47. (Finance) 238 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Warrant Register #2 for the period of 07/05/17 through 07/11/17 in the amount of $1,358,983.47. (Finance) PREPARED BY: K. Apalategui PHONE: 619-336-45721 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 07/05/17 through 07/11/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor CSAC Excess Ins Authority CSAC Excess Ins Authority CSAC Excess Ins Authority S & J Builders & Restoration Adminsure Inc Bank of America Check/Wire Amount 329818 329819 329821 329859 934419 971469 220,828.00 176,116.00 90,807.00 70,018.53 82,660.14 493,879.17 DEPARTMENT: Fina APPROVED BY: Explanation General Liability Insurance Workers Compensation Program Property Insurance Repairs at Grainger Music Hall W/C Acct Replenishment June 2017 Payoff of Lease Agreement FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,358,983.47. APPROVED: W d .eaZa Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Ratify warrants totaling $1,358,983.47. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Warrant Register #2 239 of 311 CALIFORNIA+�__ 1/2 PAYEE LOPEZ, TERESA YOLANDA ACE UNIFORMS & ACCESSORIES INC ADAMS, D AEP CALIFORNIA LLC ALTA LANGUAGE SERVICES INC BRANCH, J CALIFA GROUP CITY OF NATIONAL CITY COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CSAC EXCESS INS AUTHORITY CSAC EXCESS INS AUTHORITY CSAC EXCESS INS AUTHORITY CSAC EXCESS INS AUTHORITY CSAC EXCESS INS AUTHORITY CYNTHIA TITGEN CONSULTING INC DAY WIRELESS SYSTEMS DELL MARKETING L P DIETSCH'S HEARING AID CENTER D-MAX ENGINEERING DUNBAR ARMORED INC EPLUS TECHNOLOGY INC ERGOGENESIS LLC ERNIE'S VAN & STORAGE ESGIL CORPORATION FERNANDO, V FIRE ETC GOVCONNECTION INC GRANICUS INC HERNANDEZ, P HP INC ICMA IDVILLE KNOX SERVICES LOPEZ, J MACHADO, R MASON'S SAW MELLADO DESIGNS MES CALIFORNIA MHZ COMMUNICATIONS ENT MUNICIPAL CODE CORPORATION NATIONAL BUSINESS FURNITURE NATIONAL CITY CHAMBER NOWDOCS INTERNATIONAL INC OFFICE SOLUTIONS BUSINESS OPTUM BANK PEPPERBALL PRO BUILD NATIONAL CI?? ?ATCORPQRAT8t WARRANT REGISTER #2 7/11/2017 DESCRIPTION TRANSLATION SERVICES / COUNCIL MEETINGS COLOR GUARD UNIFORMS / PD TRAINING REIM. RACIAL PRO / ADAMS / PD ALTIMA BUILD -OUTS / POLICE DEPT PROFESSIONAL SERVICES RETURNED DIRECT DEPOSIT / WRONG ACCOUNT CENIC BROADBAND JAN - MAR 2017 PETTY CASH REPLENISHMENT / MAY 2017 SHARE OF PARKING CITATION REVENUE / MAY SHARE OF PARKING CITATION REVENUE / JUNE REGIONAL COMMUNICATIONS SYSTEMS COX DATA SERVICES / JUNE 2017 GENERAL LIABILITY INSURANCE WORKERS COMPENSATION PROGRAM PROPERTY INSURANCE EXCESS LIABILITY INSURANCE MASTER CRIME INSURANCE PROFESSIONAL SERVICES - JUNE COMMS EQUIP SERVICE OPTIPLEX 5040 / MIS EARPLUGS FOR DISPATCH T&A #90185 REFUND ARMORED SERVICES / FINANCE VMWARE VSPHERE 6 LICENSE SUPPORT ERGONOMIC CHAIRS / PD MOVING EXPENSES / CITY ATTORNEY PLAN CHECKS / FIRE TRAINING ADV SUB ROT/ FERNANDO FOLDING STEPS / FIRE ARMS AND SCREENS FOR DISPATCH GRANICUS INVOICE 87754 TRAINING REIM FTO/ P. HERNANDEZ COMPUTER TOUCH SCREEN CONFERENCE REGISTRATION / STEVENSON BADGE REELS COPYING SERVICES - 06-20-17 CITY COUNCIL MILEAGE REIMBURSEMENT TRAINING ADV LODGE SUB/MACHADO/PD MOP 45729. LANDSCAPING SUPPLIES / PARK MELLADO DESIGNS ORDER / COUNCIL/ 2017 FORESTRY BAGS / FIRE HEADSET REPAIR / FIRE GRANICUS SERVICE / JUNE 2017 POLYURETHANE LOVESEAT & CHAIR / CSD REPLACEMENT EDCO DISPOSAL CHECK GREEN VOID BOTTOM CHECKS / FINANCE SOFA, CIRCLE BENCH / CSD H S A BANKING FEES PEPPERBALLS POWDER / PD MOP 45707. SUF 240 of 31 1 : DEPT CHK NO DATE AMOUNT 329806 7/10/17 1,110.00 329807 7/11/17 738.25 329808 7/11/17 353.51 329809 7/11/17 5,239.59 329810 7/11/17 60.00 329811 7/11/17 399.42 329812 7/11/17 4,626.66 329813 7/11/17 979.96 329814 7/11/17 9,741.00 329815 7/11/17 9,576.78 329816 7/11/17 8,406.78 329817 7/11/17 3,619.32 329818 7/11/17 220,828.00 329819 7/11/17 176,116.00 329820 7/11/17 90,807.00 329821 7/11/17 22,293.00 329822 7/11/17 5,429.00 329823 7/11/17 2,835.00 329824 7/11/17 649.75 329825 7/11/17 28,355.20 329826 7/11/17 307.80 329827 7/11/17 6,792.20 329828 7/11/17 257.37 329829 7/11/17 3,496.00 329830 7/11/17 1,877.26 329831 7/11/17 13,561.00 329832 7/11/17 3,058.80 329833 7/11/17 384.00 329834 7/11/17 338.43 329835 7/11/17 6,908.69 329836 7/11/17 1,702.35 329837 7/11/17 137.37 329838 7/11/17 2,581.91 329839 7/11/17 665.00 329840 7/11/17 543.89 329841 7/11/17 667.19 329842 7/11/17 10.17 329843 7/11/17 99.00 329844 7/11/17 522.71 329845 7/11/17 162.38 329846 7/11/17 279.98 329847 7/11/17 265.50 329848 7/11/17 475.00 329849 7/11/17 1,659.79 329850 7/11/17 2,500.00 329851 7/11/17 366.24 329852 7/11/17 2,975.40 329853 7/11/17 74.75 329854 7/11/17 1,098.00 329855 7/11/17 516.66 2/2 PAYEE PROFORCE LAW ENFORCEMENT PROGRESSIVE SOLUTIONS INC RIVERSIDE COUNTY SHERIFF DEPT S & J BUILDERS & RESTORATION SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO RESTAURANT SUPPLY SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SPARKLETTS STAPLES BUSINESS ADVANTAGE SUN, A SYMBOLARTS, LLC SYSCO SAN DIEGO INC TELECOM LAW FIRM P C THE SHERWIN WILLIAMS CO THE STAR NEWS PUBLISHING COMP T'S & SIGNS TUFFY SECURITY PRODUCTS INC U S BANK U S BANK U S HEALTHWORKS VCA EMERGENCY ANIMAL HOSPITAL VERIZON WIRELESS AETNA RESOURCES FOR LIVING WIRED PAYMENTS ADMINSURE INC BANK OF AMERICA CALIFORNIA NATIONAL ca. j ?AICORPQRAT8D --) WARRANT REGISTER #2 7/11/2017 DESCRIPTION TAC RAIL LIGHT / PD PROGRESSIVE MODULES: LICENSE TRACK / MIS TRAINING TUITION ROT / FERNANDO / PD REPAIRS AT GRANGER MUSIC HALL TRAINING TUITION FOR BASIC SUPERV/CHELIUS TRAINING TUITION DUI/MARIOTA KITCHEN SUPPLIES / FIRE DEPT MOP SMART & FINAL BUSINESS LICENSE APPLICATIONS / FINANCE WATER SERVICE / MAY 2017 OFFICE SUPPLIES/ENGINEERING MILEAGE REIMBURSEMENT BADGE REBANNERING PINS REPAIRS / PD RANGE STATIONARY KETTLE / NUTRITION PROFESSIONAL SVCS RIGHT-OF-WAY WIRELESS MOP# 77816. PAINT SUPPLIES / NSD PUBLIC NOTICE AD / FINANCE EFM TSHIRTS / PD WEAPON LOCK BOXES CREDIT CARD EXPENSES / HR CREDIT CARD EXPENSES / CMO MEDICAL SERVICES STRAY ANIMAL CARE / PD VERIZON CELLULAR SERVICE / JUNE EMPLOYEE ASSISTANCE PROGRAM JULY 2017 W/C ACCT REPLENISHMENT JUN 2017 PAYOFF OF LEASE AGREEMENT CHK NO DATE 329856 7/11/17 329857 7/11/17 329858 7/11/17 329859 7/11/17 329860 7/11/17 329861 7/11/17 329862 7/11/17 329863 7/11/17 329864 7/11/17 329865 7/11/17 329866 7/11/17 329867 7/11/17 329868 7/11/17 329869 7/11/17 329870 7/11/17 329871 7/11/17 329872 7/11/17 329873 7/11/17 329874 7/11/17 329875 7/11/17 329876 7/11/17 329878 7/11/17 329879 7/11/17 329880 7/11/17 329881 7/11/17 A/P Total 934419 7/11/17 971469 7/5/17 AMOUNT 202.61 25,235.80 160.00 70,018.53 69.00 23.00 226.54 334.38 889.26 5.20 1,437.23 33.18 1,990.00 15,134.76 180.00 45.98 53.81 650.33 1,609.50 854.68 1,139.54 948.00 52.50 13,874.29 826.98 782,444.16 82,660.14 493,879.17 GRAND TOTAL $1,358,983.47 241 of 311 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 15t OF AUGUST, 2017. AYES NAYS ABSENT 242 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 243 The following page(s) contain the backup material for Agenda Item: Alternative resolutions of the City Council of the City of National City taking action on a Conditional Use Permit for wholesale auto sales with accessory new car preparation, outdoor vehicle storage, electrical and trim installation, and employee parking 243 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: ;Alternative resolutions of the City Council of the City of National City taking action on a Conditional Use Permit for wholesale auto sales with accessory new car preparation, outdoor vehicle storage, electrical and trim installation, and employee parking at 2000 Roosevelt Avenue; City Council may approve either of the attached resolutions based on contained findings for denial or approval. (Applicant: Deborah Falk) (Case File No.: 2016-10 CUP) PREPARED BY: :Martin Reeder, AICPIir PHONE: (619-336-4313 EXPLANATION: !The City Council conducted a public hearing on this item at the March 21, 2017 City Council meeting. At the hearing, Council voted to disaffirm the decision of the Planning Commission, which was to deny the Conditional Use Permit (CUP), and direct staff to bring back a resolution to approve a modified CUP limiting the business to wholesale auto sales with accessory new car preparation (including detail), outdoor vehicle storage, electrical and trim installation (optional equipment for new vehicles), and employee parking. At the May 2, 2017 City Council meeting, the City Council voted to deny the resolution approving the modified CUP. Four community members spoke in support of granting the CUP, and two spoke against. The Council asked staff to return with a resolution denying the CUP request. This item was continued from the June 20, 2017 City Council meeting. Resolutions for both denial and approval have been attached in an effort to expedite proceedings. Adoption of one of the attached resolutions is needed to take action on the item r DEPARTMENT: FINANCIAL STATEMENT ACCOUNT NO. APPROVED BY: APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: Categorically Exempt pursuant to Class 3 Section 15303 (New Construction or Conversion of Small Structures) ORDINANCE: INTRODUCTION: [ FINAL ADOPTION: 1 STAFF RECOMMENDATION: Adopt the Approval Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Denial Resolution 2. Approval Resolution L< 244 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 245 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide Heating, Ventilating and Air Conditioning 245 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DA`i August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide Heating, Ventilating and Air Conditioning (HVAC) maintenance and repair services for City facilities as set forth in Exhibit "A" to the Service Agreement. PREPARED BY: Ray Roberson, Management Analyst II DEPARTMENT: Engineering and Public Works PHONE: 619-336-4583 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: APPROVED: 144 FINANCE ACCOUNT NO. APPROVED: MIS 626-416-223-288-0000 Facilities Maintenance Fund - $170,412 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION fl FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution authorizing the Mayor to execute a one-year Service Agreement with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Service Agreement with Exhibit "A" 3. Resolution 246 of 311 EXPLANATION On April 6, 2017, the Engineering and Public Works Department issued a Request for Qualifications (RFQ) for facilities maintenance support services involving Heating, Ventilating, and Air Conditioning (HVAC), Electrical, Plumbing, General Services, Pool Services, Painting, Pest Control, Alarm and Security Services, Access Control Systems, and Elevators. The RFQ was posted on the City's website and advertised in local newspapers. The deadline to submit Statements of Qualifications (SOQs) was May 8, 2017. SOQs for HVAC maintenance and repair services were received from two qualified contractors, Honeywell and Countywide Mechanical Systems, Inc., by the submittal deadline. On May 25, 2017, Engineering and Public Works Department staff interviewed and scored both contractors. Based on the strength of their SOQ and interview performance, staff recommends executing a one-year Agreement (with the option for two, one-year extensions) with Countywide Mechanical Systems, Inc., for a not -to -exceed amount of $170,412 to provide HVAC maintenance and repair services for City facilities per the scope of work identified in Exhibit "A" to the Agreement. 247 of 311 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND COUNTYWIDE WIDE MECHANICAL SYSTEMS, INC. THIS AGREEMENT is entered into on this 1st day of September, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and COUNTYWIDE MECHANICAL SYSTEMS, INC., a corporation (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to provide heating, ventilation, and air conditioning ("HVAC") preventative maintenance services to city -owned facilities. WHEREAS, the CITY has determined that the CONTRACTOR is a HVAC maintenance and repair company and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY agrees to engage the CONTRACTOR to provide HVAC preventative maintenance services to city -owned facilities, and the CONTRACTOR agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services shall be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR 2_ EEFfr CTIVE DATE AND LENG'h'h OF AGREEMENT. This .Agreement will become effective on September 1, 2017. The duration of this Agreement is for the period of September 1, 2017 through August 31, 2018. Completion dates or time durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit "A". The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. 248 of 311 The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Arturo Gonzalez, Facilities Supervisor, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Michael Hubbard thereby is designated as the Project Director for the CONTRACTOR. 5. CON1PENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $170,412. The compensation for the CONTRACTOR'S work shall not exceed the rates set forth in Exhibit "A". Invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY_ and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONTRACTOR and the CITY cannot agree to the quality or acceptability of the work, the manner of perfonnance and/or the compensation payable to the CONTRACTOR in this Agreement, the CITY or the CONTRACTOR shall give to the other writtennotice. Within ten (10) business days, the CONTRACTOR and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONTRACTOR. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONTRACTOR for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this A eern._eni. Contemporaneously with the transfer of documents, the CONTRACTOR hereby assigns to the CITY, and CONTRACTOR thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR Standard Aa eenent Revised May 2017 Page 2 of Il 249 of 311 City of National City and Countywide Mechanical shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONTRACTOR'S written work product for the CflY'S purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works_ Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONTRACTOR nor the CONTRACTOR'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or SUBCONTRACTORS, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its SUBCONTRACTOR(S) shall require the SUBCONTRACTOR(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct ofthe CONTR ACTOR or any of the CONTRACTOR'S employees, except as herein set forth, and the CONTRACTOR or the CONTRACTOR'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONTRACTOR its agents, servants, and employees are as to the CITY wholly independent CONTRACTOR, and that the CONTRACTOR'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR and each of its SUBCONTRACTOR(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. Standard Agreement Revised May 2017 Page 3 of 11 250 of 311 City of National City and Countywide Mechanical 11. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 12. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a mariner consistent with that level of care and skill ordinarily exercised by members of the CONTRACTOR'S trade or profession currently practicing under similar conditions and in similar locations. The CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONTRACTOR warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONTRACTOR'S professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -section will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DIS CRIM1NATf ON PROVISIONS. The CONTRACTOR shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRACTOR shall treat all such information as confidential and shall not disclose any part thereof without the Standard Agreement Page 4 of 11 Revised May 2017 Countywide Mechanical 251 of 311 City of National City and prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein.. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CON TRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall ennploy competent counsel, reasonably acceptable to the City Attorney. The inderuity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers .from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 17. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONTRACTOR(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: Standard Agreement Revised May 2017 Page 5 of 11 252 of 311 City of National City and Countywide Mechanical A. ❑ If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering a]J bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit rnust apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Corpensation Insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement_ If CONTRACTOR has no employees subject to the California Workers' Compensation and Labor laws, CONTRACTOR shall execute a Declaration to that effect. Said Declaration shall be provided to CONTRACTOR by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occuri erce" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be as follows: City of National City c/o Risk Manager 1243 National. City Boulevard National City, CA 91950-4397 H. In.surance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent Standard Agreement Page 6 of 11 Revised May 2017 Countywide Mechanical 253 of 311 City of National City and California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY 'S Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. Tnis Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall ilnnlediateiy become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any Standard Agreement Page 7 of 11 Revised May 2017 Countywide Mechanical 254 of 311 City of National City and damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR tor the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Arturo Gonzalez Facilities Supervisor Engineering and Public Works City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONTRACTOR: Michael Hubbard Service {.7_cF•f lint Manager Countywide Mechanical Systems, Inc. 1400 N. sohnson Avenue, Suite 114 El Cajon, CA 92020 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity- whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, Standard Agreement Revised May 2017 Page 8oftfl 255 of 311 City of National City and Countywide Mechanical process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CON TRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code, The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONTRACTOR. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Contractor is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23_ MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. I3. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instraneni. C. Captions. Any captions to; or headings of the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. Standard Agreement Page 9 of 11 Revised May 2017 Countywide Mechanical 256 of 311 City of National City and G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subcontractors. The CITY is engaging the services of the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (hi) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not amply in the interpretation of this Agreement, or any nnrtkr's hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. [Signature Page to Follow] Standard Agreement Page 10 of 1! Revised May2017 Countywide Mechanical 257 of 311 City of National City and CITY OF NATIONAL CITY COUNTYWIDE MECHANICAL SYSTEMS, INC. (Signatures of two corporate officers required) By: By: Ron Mon-ison, Mayor (Name) APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney By: Roberto M. Contreras RANDALL A. SIGNORE (Print) VP -SERVICE & SPECIAL PROJECTS OPERATIONS (Title) By: (Name) PAUL B. DUKE Deputy City Attorney (Print) PRESIDENT (Title) Standard Agrcernent Revised May 2017 Page 11oz11 258 of 311 City of National City and Countywide Mechanical Exhibit A 259 of 311 EXHIBIT A C(ountu wide �_ fflechanical Systems, Inc. c(uuntqwide Mechanical Systems, lnc HVAC Preventative Maintenance nce PREPARED FOR: Stephen Mangantello LOCATION NAME: City of National City PRESENTED: June 13, 2017 PREPARED BY: Countyw de Mechanical Systems HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 14D0 N. Johnson Ave. Suite #114 • El Cajon, ['A 92020 • Phone. 619.444.990D • Fax: 619.449.9907 • License 967998 Page 1 or 43 Countywide Mechanical systems, lnr. TABLE OF CONTENTS TABLE OF CONTENTS 2 PREVENTATIVE MAINTENANCE SERVICE 4 SERVICE AGREEMENT: General Terms & Conditions 5 EQUIPMENT QUANTITIES AND PM FREQUENCIES 7 Civic Center -Full Service Level II 7 EQUIPMENT QUANTITIES AND PM FREQUENCIES 8 Police Station -Full Service Level II 8 EQUIPMENT QUANTITIES AND PM FREQUENCIES 9 Public Library -Standard PM 9 EQUIPMENT QUANTITIES AND PM FREQUENCIES 10 MLK Jr. Community Center -Standard PM 10 EQUIPMENT QUANTITIES AND PM FREQUENCIES 11 Arts Center -Standard PM 11 EQUIPMENT QUANTITIES AND PM FREQUENCIES 12 Kimball Park Recreation Center- Standard PM 12 EQUIPMENT QUANTITIES AND PM FREQUENCIES 13 Kimball Park Senior Center Standard PM 13 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 34 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 14 Fire Station 33 Standard PM 14 EQUIPMENT QUANTITIES AND PM FREQUENCIES 15 Fire Station 31 Standard PM 15 EQUIPMENT QUANTITIES AND PM FREQUENCIES 16 El Toyon Park Recreation Center Standard PM 16 EQUIPMENT QUANTITIES AND PM FREQUENCIES 17 Municipal Pool Standard PM 17 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajun, CA 92020 • Phone: 619 449.9900 • Fax: 619.449.9907 • License 967998 Page2of43 C[Csiuntuwide Mechanical Systems, Inc EQUIPMENT QUANTITIES AND PM FREQUENCIES 18 Camacho Recreation Center Standard PM 18 EQUIPMENT QUANTITIES AND PM FREQUENCIES 19 Casa De Salud Center Standard PM 19 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Office 1 Breakroom Standard PM Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 20 Public Works Maintenance Shop Standard PM 20 EQUIPMENT QUANTITIES AND PM FREQUENCIES 21 Public Works Storage Building Standard PM 21 PREVENTATIVE MAINTENANCE SERVICES 22 AIR HANDLERS 22 EXHAUST FANS 23 CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) 24 MECHANICAL CHILLERS 26 BUILT UP SYSTEM 27 VARIABLE FREQUENCY DRIVES 29 CENTRIFUGAL PUMPS 29 SPLIT SYSTEM AIR HANDLERS 30 SPLIT SYSTEM CONDENSING UNIT 31 AIR COMPRESSORS & AIR DRIERS 31 DOMESTIC WATER HEATERS -GAS 32 DOMESTIC WATER HEATERS -ELECTRIC 33 COOLING TOWER BAC 33 BOILERS 34 WALK-IN REFRIGERATOR/FREEZER 36 ROOF TOP PACKAGE HEAT PUMP 37 ROOF TOP PACKAGE HEAT PUMP -Continued 38 ROOF TOP GAS PACKAGE 38 ROOF TOP PACKAGE VAV 40 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1403 N. Johnson Ave. Suite 411/ • LI Ca13n, [A 922020 • Phone- 619.449 9900 • Pax; 619.449.9907 • [_icenne 9679913 Page 3 of 43 cjctiuntijwide illectianfral ',�.�.•..�---' Systems, Inc. PREVENTATIVE MAINTENANCE SERVICE — a BY: PH: Fax! Countywide Mechanical Systems, Inc 1400 N. Johnson Ave #114 El Cavan, CA 92020 (619) 449-9900 (619) 449-9901 FOR: ATTN: City of National City National City Blvd National City: CA 91950 Mr. Stephen Manganiel to TO SE P Building Identification: • Civic Center, Police Station, Public Library, WILK Jr Community Center, Arts Center, Kimball Park Recreation Center, Kimball Park Senior Center, Fire Station 34, Fire Station 33, Fire Station 31, El Toyon Park Recreation Center, Municipal Pool, Camacho Recreation Center, Aquatic Center, Casa De Salud Youth Center, Public Works OfficelBreakroom, Public Works Vehicle Maintenance Shop & Public Works Storage Building Full Maintenance coverage on civic tenter rs< rouce Station only. Total Annual Preventive Maintenance Cost: $170,412.00 Total 3 Year Contract Price: -$511,236.00 HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, GA 92020 • Phane_ b19.449.9900 • Fax: 619.449.9907 • License 967998 Page 4 of 43 ___LIE_buntyntide mechanical Systems-, Inc. SERVICE AGREEMENT: General Terms & Conditions A. Mutual Cooperation Countywide Mechanical Systems and Customer agree to work in a cooperative manner and understand that in order to provide quality service; both parties must work together in meeting the requirements as set forth in the Agreement. Countywide Mechanical Systems guarantees all labor and material to be as specified in the Agreement. All work performed under the Agreement will be accomplished during normal working hours (8:00 AM — 4,36 PM, Monday through Friday, except holidays) and shall be arranged with Customer's management prior to dispatching. B. Asbestos Exclusion Customer understands and agrees that the Agreement does not include the detection, abatement, encapsulation or removal of asbestos (or any hazardous waste product) or products or materials or equipment containing asbestos. In the event that Countywide Mechanical Systems encounters any asbestos product or material in the course of performing its work, Countywide Mechanical Systems shall promptly notify Customer of such discovery, have the right to discontinue its work and remove its employees from the work site, or that portion of the work site wherein such product or material was encountered, until such prodi-ictt or materials, and any hazards connected therewth are abated, encapsulated or removed, and/or it is determined that no hazard exists. Countywide Mechanical Systems may rely upon Customer's representations and warranties regarding asbestos and Customer's compliance with Asbestos Evaluation Requirements. Any other site investigation requirements notwithstanding, Countywide Mechanical Systems shall have no duty to identify, detect or evaluate asbestos. C. Ozone Depleting Substances (ODS) Customer shall be notified with the proper documentation in the storage and handling of all ozone depleting substances, namely CFC's in refrigerant gases, which Countywide Mechanical Systems may encounter at the facility. Countywide Mechanical Systems shall compiy will all governmental regulations and Customer shall receive written documentation in conformance to EPA specifications. ODS Service includes service labor required to detect the existence of a refrigerant leak. Such service to diagnose leaks shall automatically be provided upon the occasion of any equipment servicing when that service calls for the recording of refrigerant pressures or levels of refrigerant in the system. The actual labor for detecting the location of the leak, recovery and/or recycle of refrigerant, and repair of any equipment component containing the refrigerant is NOT provided by the ODS Service Schedule. Detection of leak location(s) may be accomplished using a combination of visual inspection, electronic detection, ultraviolet/dye detection and other approved detection procedures. Any repairs to correct ODS leaks will be quoted at the discounted service rate for service agreement customer. SERVICE AGREEMENT: Special Provisions - I OF I "Full Maintenance" Coverage Summary (Civic Center & Police Station) Full Maintenance coverage is available for all primary equipment. This coverage will include parts and labor for ail "Level Two" preventive maintenance services. Emergency repair parts and labor (during normal hours), travel time, and truck charges are aiso covered. For Full Maintenance Coverage, the following will apply: Countywide Mechanical Systems agrees to: 1. Furnish all labor, parts, refrigerant, oil, filters, belts and materials needed to maintain the listed equipment in good operating condition and to perform al! services listed under the Preventive Maintenance coverage. Labor is covered under this agreement during normal working hours. An overtime differential wi!! be charged for all 'labor worked outside of normal hours. 2. Maintain the following items related to the equipment: a) Electric wiring from the starter to its respective motor and starters. b) The pressure and temperature controls, thermometers, gauges, control devices, thermostats and manual valves located within the equipment. c) Refrigerant leak repairs. Includes refrigerant tracking. d) Ail coils within the unit. e) All compressors. f) All motors. g) AU electrical controls. h) All actuators within the unit. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #i 14 • El Cajon, CA 92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • Li-cense 967990 rain/ • • Navin 265 of 311 Page 5 of 43 ctiuntqwide Mechanical �� -- sgztems3 ►nc. i) Annual coil washing and condensate drain cleaning. j) Al! rneving parts such as bearings, shafts, pulleys, economizers and fan blades. k) Ail refrigeration components such as fliter driers, expansion vaives, check vaives, capillary tubes and solenoid valves. Customer agrees to: 1. Operate equipment according to Countywide Mechanical instruction, and to notify Countywide Mechanical promptly of any change in the usual operating conditions. 2. Employ only Countywide Mechanical personnel or persons authorized by Countywide Mechanical to perform all work on the equipment, except for operation of same. Exclusions: It is understood that, except to the extent otherwise provided in the service agreement outline, the services and maintenance provided for herein includes only those items listed above. It does not, for example, include any of the following: 1. Normal functions of stopping/starting the listed equipment. 2. The maintenance of space conditions or system performance unless improper conditions are directly due to the failure of the listed mechanical equipment. 3. Piping and valves located outside the units. 4. Duct work. 5. Damage due to freezing weather. 6. Air balancing. 7. Corrosion or erosion damage, due to salt air, age or outdoor conditions. (for example, but not limited to the following: tube bundles, heat exchangers, structural supports, unit casing and coils) 8. Circuit breakers. 9. Complete replacement of unit. 10. Any items of equipment recommended or required by Insurance Companies, Government, State, Municipal or other authorities. 11. Repair of component failure caused by electrical power imbalances, lightning, or other acts of God. 12. Pre-existing conditions. During the first 30 days. Countywide shall perform an inspection to identify existing equipment failures and provide customer with a repair proposal to allow Countywide Mechanical Systems to assume all equipment in good working order HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 iv. Joh naor. eve..... , _:_ .t' 'EL Cajcra. i20%3 • Phones. 61 Fix: 619.449,9907 • L`.:ense gib' >96 Page 6 of 43 (aunt wi[ e Systems, EQUIPMENT QUANTITIES AND PM FREQUENCIES Civic Center -Full Service Level II Quantity 4 Type Manufacture! - PIVI :Frequency QTR _ Ha AT Handier VannVannus 5 Fans QTR & ANN 2 61 it Room � C raVarious ... ll'£i Aire i QTR & ANN 1 Chiller McQuay QTR & ANN 9 But up AC syitim Carrier Pam & ANN A 3 VFD's ABB QTR & ANN 6 -Centrifugal Pumps Varto QTR & ANN 1 1 Split Systems Carrier QTR & ANN Air Corriptessor 1 Dryer ?twerp( 1 Harkinson Calik & ANN 2 Domestic Water Heaters Various QTR & ANN 9 Ooolipg Tower BAC QTR & ANN 1 Boiler QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite t114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 96794E cam Page 7 of 43 c(ountqwide Mechanical iI gsttms, EQUIPMENT QUANTITIES AND PM FREQUENCIES Police Station -Full Service Level II Quantity . - Type - _ d(anufacturer �- - MJtu arch►, QTR & A#VN Air t anciier Venous Exhaust MAU r_ '-'=-`-__ QTR &•,N IT Room AC Units Data Aire QTR +& ANN 3 Package Hea McQuay QTR & ANN 1 Package'VAV TF ANE OTR & ANN 1 VFD Darfoss QTR & ANN 1 Centrifugal Pumps Armstrong CUR & ANN 1 Large Exhaust -Gun Range QTR & ANN 1 Air Compressor 1 der Po ex / Hankinson QTRat, ANN 2 Domestic Water Heaters Various QTR & ANN 1 _ Wak-in ReOreszer QT'R & ANN 1 1 Boller Rayoak QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Are. SOP. #114 • E[ Cajon, CA92020 * Phonec 619.449.9900 • Fax: 619.449.9907 • License 967998 Page 8 of 43 cIJI1iuntuwide Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Library -Standard PM a. ti , -Type NIA , :fir A - Hamster Huntair PM Frequency CITR &MN 8 Exhaust Fans ; Vanous QTR &ANN war Reo yFans . /WI 1 Built u AC s stem Huntair QTR & ANN 14 D ABB QTR & 6 Centrifugal Pumps Vanous QTR & ANN 5 SA SYsttiaht Car$.ANN 1 Domestic Water Heaters Various QTR & ANN 2 Co<ffing Tower E C QTR 1 Boiler AJAX QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Su'te #11 G • El Ca!on, CA 92020 • Phone: 5119.449,9900 • Fax: fit 9.449.9907 • "..'.ro^:s 9679O9 Page 9 of 43 cjcnuntuwide ...........�.-- Mechanical � . Systems, Inc - EQUIPMENT QUANTITIES AND PM FREQUENCIES MLK Jr. Com uni . Center -Standard PM 11 Rooftop tog Pads Una 2 Exhaust Fans Various QTR ANN Various QTR & ANN HVACR • PLUMBING • ENSIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite iN'?'• • Et Cajun, CA 92020 • Phone: 619.449.9900 • Fax: 619.44929407 • ° ary Page 10of 43 cCuuntqwide Mechanical Caystiems, l c EQUIPMENT QUANTITIES AND PM FREQUENCIES Arts Center -Standard PM r r. 1 '■- Rooftop Package Units a -- Various , QTR & ANN 2 Makeup Air Various QTR & ANN 1 pl System. Vacs T A HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1603 N. Johnson Ave. Sufis r 114 • El Cajon, L+A 92 20 • Phime: 61°.449.99fl • F?x: 619.449.99p7 • :irorc.: 9679°P Page 11 of 43 cj1�,untuwide Mechanical systems, Inc qurntity EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Recreation Center- Standard PM Type Manufacturer PM Freguedcy 8*it item various QTR 4 ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 140C N.. ohnsol AVE. Suiiz #i iA • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax; 619,449.9907 • license 967998 Page 12 of 43 CCauntuw1de Mechanical systems, Inc. Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Kimball Park Senior Center Standard PM Type A anufa ;tur r PM Frequency Exhaust an Various QTR &r t 2 Split System Various QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 • Pax: 619.449.9907 • Licensi 96799B Page 13 of 43 IfLsuntuwide '�...�.�.... - Mechanical �.•...�._, suiteins, Inc EQUIPMENT QUANTITIES AND PM FREQUENCIES IE .Gtmatity Type rt • f ,-. R I lanufacturer _ •LPM Frequency QTR $ ANN edge `eat Pump TRANE 2 Exhaust; rare Various QTR & ANN 1 IT Room AC Units Caner .QTR & ANN 1 Water Heater AO Smith "QTR & ANN � V's MO QTR 0 ANN 1 Centrifugal Pumps Peerless , QTR & ANN EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 33 Standard PM Rooftop Pace Un t Variou4 f QTR M 2 Exhaust Fans Various QTR & ANN s Water Heater Various ' QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE Jc`nsazz Su'.e f#114 • EL Cajon, CA 92020 • Phone: 619 449.9906 • Fax:619.449.9967 • L r3z 967°7 3 Page 14 of 43 cjLauntuwide Mechanical kiwi-EmR. , Inc. Qu$n€i>ly EQUIPMENT QUANTITIES AND PM FREQUENCIES Fire Station 31 Standard PM Type Manufacturer R fto U V PM Frequency TR &.ANN I2 Exhaust Fans Various QTR & ANN I I 1 Water Heater . Venom QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N..13hrsn Ave. Suite #1 i4 • El Cajon, CA 92020 • Phones 619.449.9900 • Fax: 619.449.9907 • License 967998 roan Page 15 of 43 Countuwide Mechanical „it -gamin, inc, 1 r1tity 2 0 EQUIPMENT QUANTITIES AND PNI FREQUENCIES El Toyon Park Recreation Center Standard PM Typo. Manufacturer PM FreilUency Exhaust Fans Various (AM & ANN Various Reznor QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • E[Cajon, CA92020 • Phone:619.449.9900 • Fax: 619,449.9907 • License 967998 Page 16 of 43 cjLauntuwide nflc anicaI Systems, Inc- 'Quantlt s !, EQUIPMENT QUANTITIES AND PM FREQUENCIES Municipal Pool Standard PM TyP;&_- _ ,Manufaottlii, PMI F equency_ Psi Heat Centrifugal Pump Rawalt Peerless Honeywell 1QTc.fANN QTR & ANN I . &ANN HVACR • PLUMBING • DES1GN-BUILD • SOLAR • SERVICE 1400 N. iohnson Aae. Sui:e . i 1 ! • EL Caion, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 96799P. Page 17of43 "qua gaunt wire* fec arinicaI systems, inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Camacho Recreation Center Standard PM Type Manufacturer _ PM Frequency Its. Pacca e Volts Exhaust Fans Venous QTR & tN Various 1 QTR & ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N, Johnson Ave. Suite #114 • El Cajon, CA 92021 • Phone: 619.449.9900 • Fax. 619.449 99^7 • License 967998 Page 18 of 43 (JItuuntuwide Mechanical Systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Casa De Salud Center Standard PM quantity Type !Manufacturer PM Frequent 3 2 Roof top package units Exhaust Fans Various Various QTR & ANN QTR & ANN HVACR a PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1Z412 Johnson Ave. Suite #114 • EL Cajon, CA92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • L+cense 967998 [bun Page 19 of 43 cr unt wid e Mechanical systems, Inc. EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Office ! Breakroom Standard PM Standard PM = YPe I nikmilaAqter _ _ PN1 Freg ency Rooftop Package Units Various QTR & ANN Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Maintenance Shop Standard PM Type Manufacturer PM Frequency Radiant Heaters Various Exhaust Fan Various j QTR & ANN QTR&ANN HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 140-0 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • License 967998 Page 20 of 43 CLbuntgivide Mechanical -------- systems, Inc. Quantity EQUIPMENT QUANTITIES AND PM FREQUENCIES Public Works Storage Building Standard PM Type ManufeictUrer PM Frequency Rootta. Paw •Unit Various QTR &ANN HVACR • PLUMBING • DES1GN-BUILD • SOLAR • SERVICE 1600 N. Johnson Aye. Suite #114 • EL Cajon, CA92020 • Phone: 619.469.9900 • Fax: 619.449.9907 • License 967998 rounizazazziotheeMS.. cam 281 of 311 Page 21 of 43 cTJcnuntuw1de Mechanical St re:my Inc. PREVENTATIVE MAINTENANCE SERVICES TO BE PROVIDED AIR HANDLERS FILTERS A Replace Filters (Mery 8) Quarterly BLOWER SECTION 9 Tighten all electrical connections. 9 Inspect motors and lubricate as needed. > inspect ail drive beits for wear and cracks, adjust as needed. 9 Inspect drive sheaves for wear and grooving. 9 Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage. 9 Clean blower section. 9 Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS > Clean Dampers. 9 Tighten and lubricate all dampers and linkages. 9 Check operation for proper movement. CHILLED/HOT WATER AND STEAM PIPING 9 Inspect pipina for signs of leakage. > Inspect insulation for signs of wear. A Inspect water control valves for leakage. A Inspect ail associated gauges and t iermorreters for proper operation and `:gear_ CHILLED/HOT WATER AND STEAM PIPING > Visually inspect coil for dirt, debris, signs of restriction and deterioration. 9 Inspect coil, headers and u-bends for signs of leakage. CONDENSATE DRAIN SYSTEM • Clean and flush drain pan and associated piping. 9 Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. 9 Check operation of drain lines and associated condensate pumps. 9 Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon, CA 92020 • Phone: 619.449.9990 • Fax: 619.447.9%7 • License 967998 Page22of43 Countywide _sec` an caI '-!�_ Sgztem5, Inc AIR HANDLER (CONTINUED) CONTROLS > Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. ➢ Check operation of Variable Frequency Drives. GENERAL > Tighten all access panels > Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED A Replace drive belts EXHAUST FANS AUTOMATIC AND MODULATING DAMPERS > Clean dampers if applicable. ➢ Tighten and lubricate all dampers and linkages if applicable. ➢ Check operation for proper movement. BLOWER SECTION Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. > Inspect drive sheaves for wear and grooving. 9 Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. ➢ Clean blower section if needed. ANNUAL SERVICES TO BE PROVIDED > Replace drive belts if applicable HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • Et Cajon. CA92020 • Phone: 619.449.9900 • Cbr,: f.1?. .??^' • License 967998 Page 23 of 43 C.-Countywide fec anical Systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (DATA-AIRE) FILTERS > Replace Filters (Mery 8) quarterly. ➢ Check operation of filter clog switch. ➢ Check inlet grill for debris and clean. BLOWER SECTION > Tighten all electrical connections. • Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. ➢ Inspect drive sheaves for wear and grooving. A Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. 9 Measure, verify and document amperage and voltage ➢ Check operation of fan safety switch • Clean section HUMIDIFICATION STEAM GENERATION (CANISTER) A Inspect canister for signs of leakage and or cracks. D Inspect all water connections for signs of wear, cracks and leakage. ➢ Tighten all electrical connections. 9 Verify operation of water makeup valve. 9 Verify operation of water drain valve. 9 Measure, verify and document amperage and voltage as needed. REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. 9 Adjust copper refrigerant tubing to prevent rubbing. 9 Inspect al] insulation for wear. 9 Check liquid line sight glass for moisture indication and contamination. > Measure temperature difference of liquid line drier. 9 Check thermostatic expansion valve. 9 Check liquid line solenoid valves. > Measure suction line pressure and temperature. ➢ Measure discharge line pressure and temperature. ➢ Measure superheat and sub cooling. CONDENSATE DRAIN SYSTEM A Clean and flush drain pan and associated piping. > Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. 9 Check operation of drain lines and associated condensate pumps. > Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD .2 SOLAR • SERVICE 1400 M. Johnson Ave. Suite #114 • Ei. Cajon, CA92020 • Phone_ 619.449.9900 • Fax; 619.449.9907 • License 967999 Page 24 of 43 `� , unt tide Miler anical systems, Inc. CRITICAL THERMAL MANAGEMENT EQUIPMENT (CONTINUED) COMPRESSORS > Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. D Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. » Measure supply and return air temperatures. > Measure suction line temperatures. ➢ Measure discharge temperatures. ➢ Measure supper heat temperatures. > Measure compressor temperatures at head assembly. CONTROLS • Test operation of emergency switch over panels if applicable. A Check ail alarm setting. • Check ail control set points. AIR COOLED CONDENSERS • inspect coils for debris and dirt and clean as needed. > Check refrigeration lines for signs of leakage. Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. ➢ Inspect for motors signs of unusual vibration and noise. ➢ Check operation of low ambient controls. > Tighten all electrical connections. > Measure, verify and document amperage and voltage GENERAL ➢ Clean exterior of the equipment. • Tighten all access pa ;els F FT out and submit a!! preventative maintenance check sheets electronically. ➢ Loa conditions locally ANNUAL SERVICES TO BE PROVIDED ➢ Replace drive belts if applicable ➢ Clean condenser coil HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.4900 • Fax: 619.449.9907 • License 967998 Page 25 of 43 aunt wide "ystems, Inc - MECHANICAL CHILLERS COMPRESSORS ➢ Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. > Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested ➢ Measure, verify and document amperage and voltage REFRIGERATION SYSTEM ➢ Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination. ➢ Measure suction and discharge pressures. 9 Measure suction and discharge line temperature. > Measure superheat and approach as needed. WATER COOLED CONDENSERS IF APPLICABLE > Check interconnecting condenser water piping for signs of leakage. ➢ Inspect all insulation for wear. ➢ Check operation of low ambient controls if applicable. 9 Inspect all associated gauges and thermometers for proper operation and wear. > Measure the Temperature Differential across the condenser to determine condenser fouling. > Exercise and lubricate valves as needed. ANNUAL SERVICES TO BE PROVIDED ➢ Condenser Tube Brushing including barrel head removal > Pull and clean strainer. • Change Oi! per manufacture recommendations. CONTROLS & ELECTRICAL ➢ Check operation supply water controller. A Verify operation of safety devices such as: > Water flow proofing. ➢ Freeze protection. ➢ Oil Safety. > Refrigeration safety. > Check all control set points 9 Inspect and tighten electrical connections. • Check and inspect the Variable Speed Controller or Variable Frequency Drive if applicable. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE QCI N. Jchnscn Ave. Suite H" .:'..-. • Et Cajon. CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Page 26 of 43 CLountuwide Mechanical __ ---- Systems, kW. MECHANICAL CHILLERS (CONTINUED) CHILLED WATER PIPING ➢ Inspect chilled water piping for signs of leakage. ➢ Inspect insulation for signs of wear. ➢ Inspect all associated gauges and thermometers for proper operation and wear. D. Exercise and lubricate valves as needed. GENERAL ➢ Tighten all access panels. ➢ Inspect and tighten all electrical connections. ➢ Fill out and submit al! preventative maintenance check sheets electronically. ➢ Clean exterior of equipment. ➢ Grease motor as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ➢ Pull and clean Y-Strainer as needed. BUILT UP SYSTEM FILTERS > Replace Filters (Mery 8) quarterly. BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed, > Inspect all drive belts for wear and cracks, 2djust as needed. > Inspect drive sheaves for wear and grooving. ➢ Inspect all blower PSs.ernbies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage. ➢ Clean blower section. ➢ Measure and document supply and return air temperatures. AUTOMATIC AND MODULATING DAMPERS ➢ Clean Dampers. > Tighten and lubricate all dampers and linkages. > Check operation for proper movement. COMPRESSORS > Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level and pull sample to have it inspected for condition. > Inspect for signs of unusual vibration and noise. Perform Vibration analysis if requested > Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1490 N. Johnson Ave. S:i: ; t4 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • t_ ::er:s- ^677 : foul! . rpm 287 of 311 Page 27 of 43 cIIfLiuntuwide ffiernanical Systremz, BUILT UP SYSTEM (CONTINUED) REFRIGERATION CIRCUITS 9 Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. > Inspect all insulation for wear. • Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. > Check reversing valve 9 Measure supply and return air temperatures. > Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. AIR COOLED CONDENSER > Inspect coils for debris and dirt and clean as needed. ➢ Check refrigeration lines for signs of leakage. > Inspect all insulation for wear. ➢ Verify operation of direct drive fan motors. Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls. > Tighten all electrical connections. • Measure, verify and document amperage and voltage. CONTROLS & ELECTRICAL V'V'V V Check operation supply water controller. Verify operation of safety devices such as: Water flow proofing. Freeze protection. Oii Safety. Refrigeration safety. CONDENSATE DRAIN SYSTEM Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if required. > Check operation of drain lines and associated condensate pumps. 9 Verify operation of water detection alarms and modules if available. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • Licv:ss 967998 Page28of43 c(auntqwide ....._.�- Mechanical Jgstems•, Inc. BUILT UP SYSTEM (CONTINUED) CONTROLS 9 Tighten all electrical connections and clean cabinets. ➢ Check operation of control valves. > Check operation of Variable Frequency Drives. GENERAL > Tighten ail access panels ➢ Fill out and submit all preventative maintenance check sheets electronically. ANNUAL SERVICES TO BE PROVIDED > Replace drive belts VARIABLE FREQUENCY DRIVES ELECTRICAL COMPONENTS ➢ Tighten all electrical connections. > Check and clean heat sink. > Clean electrical panel. ➢ Clean cabinet filter if applicable. > Clean cooling fan and blade. ➢ Inspect cooling motor for wear and bearing noise. • Clean exterior ANNUAL SERVICES TO BE PROVIDED D Perform and IR analysis of drive for hot spots before and after PM. CENTRIFUGAL PUMPS CHILLED, CONDENSER LOOP, RECIRCLUATION AND HOT WATER PUMPS > Visually inspect seal for signs of leakage. Vlsu8ily inspect pi)Jflp coupling ➢ Inspect insulation for signs of wear. ➢ Inspect piping for signs of leakage. 9 Inspect all associated gauges and thermometers for proper operation and wear ➢ inspect for signs of unusual vibration and noise. Vibration analysis if requested ➢ Grease motor and bearing assembly as needed. ➢ Inspect and tighten electrical connections. ➢ Measure, verify and document amperage and voltage. ➢ Clean exterior of equipment. ANNUAL SERVICES TO BE PROVIDED > Remove and clean strainers HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 - El Cajon, CA92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 feu Page 29 of 43 Countywide _ fec anicai Systems, Inca SPLIT SYSTEM AIR HANDLERS FILTERS > Replace Filters (Mery 8) quarterly. BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust as needed. > inspect drive sheaves for wear and grooving. > Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. ➢ Measure, verify and document amperage and voltage. > Clean blower section if needed. > Measure and document supply and return air temperatures. CONDENSATE DRAIN SYSTEM > Clean and flush drain pan and associated piping. ➢ Add ammonia biocide treatment to optimize drainage flows and prevent biological contamination if needed. ➢ Check operation of drain lines and associated condensate pumps if applicable. > Verify operation of water detection alarms and modules if available. ELECTRICAL PANEL 1 CONTROLS > Tighten all electrical connections and clean cabinets. GENERAL > Tighten all access panels ANNUAL SERVICES TO BE PROVIDED > Replace drive belts if applicable • C!ear' evaporator coils if needed HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA92020 • Phone: 619.449.9900 • Fax: 619.449.9'707 • License 967998 Page 30 of 43 cCnuntqwide Mechanical Systems, Inc SPLIT SYSTEM CONDENSING UNIT ELECTRICAL PANEL 1 CONTROLS ➢ Check & tighten all electrical connections and clean cabinet. > Check all safety set points ➢ Check control set points REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. ➢ Adjust copper refrigerant tubing to prevent rubbing. > Inspect all insulation for wear, ➢ Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check reversing valve ➢ Measure supply and return air temperatures. 9 Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. > Measure discharge temperatures. > Measure super heat temperatures. ANNUAL SERVICES TO BE PROVIDED > Clean Condenser coils AIR COMPRESSORS & AIR DRIERS MOTOR SECTION ➢ Tighten all electrical connections. > Inspect motors and lubricate as needed. 9 Inspect all drive belts for wear and cracks, adjust as needed. > Inspect drive sheaves for wear and grooving. ➢ inspect als blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage. > Clean blower section. AUTOMATIC BLOWDOWN, CANISTERS AND FILTERS 9 Exercise blowdown devise (Automatic or Manual) > Check operation ➢ Clean condenser on Air Drier ANNUAL SERVICES TO BE PROVIDED > Replace drive belts. > Clean Condenser coil on air dryer HVACR • PLUMBING • DESIGN -BUILD G SOLAR • SERVICE 140D N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619.449.9908 • Fax:619,449.9907 • License 967998 Page 31 of 43 CL,untqwide Mechanical Sgzterns, inc. DOMESTIC WATER HEATERS -GAS GAS AND WATER PIPING 9 Visually inspect piping system and associated components. 9 Check for signs of leakage. BURNER SECTION 9 Check for proper flame operation. SAFETY DEVICES AND CONTROLS 9 Check operation of controller. 9 Check operation of gas valves. > Check all control set points. > Verify operation of associated safety devices including: 9 Flame failure detection system. 9 Inspect igniters and check operation. 9 Inspect flame sensors and check operation. 9 Inspect low water cut off. FLUE AND VENT PIPING 9 Inspect for soot, corrosion and leaks. ➢ Inspect vent cap. ELECTRICAL ➢ Tighten all electrical connections. 9 Inspect electrical components for signs of overheating. 9 Visually inspect all electro-magnetic components such as relays and contactors. 9 Measure voltages as needed. 9 Measure amperage as needed. GENERAL Clean exterior of the equipment. 9 Tighten all access panels HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Jcilnsc.,n Ave. 5i t #114 • El Cajon, CA92020 • Phone: 619.449,9900 • Fax: 619.449.9907 • license 967998 Page 32 of 43 CJLuuntq wide Mechanical _ ,"sterns, Inc: DOMESTIC WATER HEATERS -ELECTRIC WATER PIPING • Visually inspect piping system and associated components. > Check for signs of leakage. SAFETY DEVICES AND CONTROLS > Check operation of controller. > Check all control set points. A Verify operation of associated safety devices including: 9 Flame failure detection system. > Inspect low water cut off if applicable ELECTRICAL > Tighten all electrical connections. • Inspect electrical components for signs of overheating. ➢ Visually inspect all electro-magnetic components such as relays and contactors. > Measure voltages as needed. ➢ Measure amperage as needed. GENERAL • Clean exterior of the equipment. > Tighten all access panels COOLING TOWER IBC BLOWER ASSEMBLY • Lubricate all bearings. > Check fan belts for wear, alignment and proper tension. • Inspect all mounting bolts. > Check sheave for wear and alignment Check housing for corrosion and wear. > Check blower wheel for proper balance, dirt accumulation, corrosion and wear. > Inspect bearings for excessive wear. A Grease bearings SPRAY/DRIFT ELIMINATORS ➢ Inspect for corrosion. > Inspect for accumulation of scale and algae growth. > Make recommendations as required. HVACR • PLUMBING • DESIGN -BUILD • SOLAR = SERVICE 1440 N. Johnsen fe. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.649,9907 I. License 967998 tUffg Page 33of43 cj(buntuwide ec anicI ��.3ystemns, Inc. COOLING TOWERS (CONTINUED) COOLING TOWER SUMP, TUBE BUNDLE, BAFFLES & SPRAY NOZZLES > Inspect for corrosion. 9 Inspect float valve for proper operation and adjust as needed. 9 Inspect float valve for corrosion. > Inspect spray nozzles for restrictions and leakage. 9 Check drain for obstructions. 9 Inspect overflow for obstructions. CONTROLS 9 Tighten all electrical connections and clean cabinets. 9 Check operation of control valves if applicable. 9 Measure, verify and document amperage and voltage. COOLING TOWER BASIN, AND EXTERIOR ➢ Inspect basin for corrosion. ➢ Inspect exterior for corrosion. ➢ Inspect all wells, hubs and seams for signs of leakage and or corrosion. ➢ Annual written report of current equipment conditions with recommendations will be generated. ANNUAL SERVICES TO BE PROVIDED 9 Replace drive belts. 9 Power spray drift eliminators and inside of tower. ➢ Remove and clean sump strainer after power spraying. 9 Clean sump annually. BOILERS FILTERF ➢ Replace with new if required. GAS AND WATER PIPING: 9 Visually inspect piping system and associated components. 9 Check for signs of leakage. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite #114 • El Cajon, CA 92020 • Phone: 619 449.9900 • Fax; 619.449.9907 • License 967990 Page 34 of 43 ':: (auntqwide Mechanical . Sgztems, Inc. BOILERS (CONTINUED) ELECTRICAL & CONTROLS > Tighten all electrical connections. 9 Inspect electrical components for signs of overheating. 9 Visually inspect all electro-magnetic components such as relays and contactors. > Measure voltages as needed. Measure amperage as needed. 9 Check operation of thermostats > Verify thermostat programming 9 Check all control set points 9 Measure, verify and document amperage and voltage. SAFETY DEVICES AND CONTROLS > Check operation of temperature controller. > Check operation of gas valves. • Check all control set points. 9 Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. o Pressure relief valve BURNER SECTION > Check for proper flame operation. > Igniters (Spark & Hot Surface) A Burners & orifices FLUE AND VENT PIPING > inspect for soot, corrosion and leaks. 9 Inspect vent cap. GENERAL > Clean exterior of the equipment. • Tighten all access panels 9 Check all gauges ➢ Check Delta T across Heat exchanger START UP 9 Check operation of all associated system components. • Startup boilers as per manufacturer recommendations. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE '40CT+. Johnson Me. • Et Cajon, CA 92020 • Phone:619.449.9900 • Fax:619.449.9907 • License967998 Data Page 35 of 43 (aunt ide mechanical Systems, Incs BOILERS (CONTINUED) ANNUAL SERVICES TO BE PROVIDED BURNER SECTION > Disassemble, clean and inspect burner assemblies. 9 Brush and inspect blower if applicable. 9 Inspect and clean the Heat Exchanger 9 Check main & manifold gas pressures. WALK-IN REFRIGERATOR/FREEZER EXTERIOR -CLEANING 9 Clean exterior unit if needed INTERIOR > Check and clean the inlet of the evaporator coil. 9 Check and clean drain pan and drain line. EXTERIOR 9 Check door spring and closers. 9 Check door heaters 9 Verify the integrity of the door gasket and sweep material. REFRIGERATION SYSTEM > Check refrigeration lines for signs of leakage. 9 Check and adjust copper refrigerant tubing to prevent rubbing as needed. ➢ inspect all insulation for wear. ➢ Check liquid line sight glass for moisture indication and contamination if applicable. 9 Measure temperature difference of Liquid !ine drier if applicable. ➢ Checkmetering device such as thermostatic expansion valve as needed ➢ Measure suction line temperature as needed. F Measure discharge line temperature as needed. 9 Measure superheat and sub -cooling as needed. HVACR • PLUMBING • DESIGN -BUILD * SOLAR * SERVICE Johnson Ave. Suite #114 • el Cajon. Ci 92520 • Phone: 615.449.990O • Fax: 619.649.99'J7 • License 96799E tour Page 36 of 43 CJLbuntuwide -- Systems, Inc, WALK-1N REFRIGERATOR/FREEZER (CONTINUED) ELECTRICAL & CONTROLS ➢ Tighten all electrical connections. > Inspect electrical components for signs of overheating. A Visually inspect all electro-magnetic components such as relays and contactors. A Measure voltages as needed. > Measure amperage as needed. > Check operation of thermostats > Verify thermostat programming 9 Check all control set points A Measure, verify and document amperage and voltage. ROOF TOP PACKAGE HEAT PUMP FILTERS A Replace Filters (Mery 8) quarterly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. > Check all safety set points ➢ Check control set points BLOWER SECTION > Tighten all electrical connections. > Inspect motors and lubricate as needed. > inspect ail drive belts for wear and cracks, adjust and replace as needed. > Inspect drive sheaves for wear and grooving. > Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, Verify and document amperage and 'icc.gt ay a > Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS > Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. A Inspect all insulation for wear. > Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. > Check reversing valve > Measure supply and return air temperatures. 9 Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage > Measure suction Tine temperatures. 9 Measure discharge temperatures. > Measure supper heat temperatures. HVACR • PLUMBING • DESIGN -BUILD = SOLAR • SERVICE 1400 N. Johnson Ave, Suite #1 i 4 • =1 C&on.:A 920. • Phcne: 6 999.449.990J • i=ax: 619.449.5907 • License ' 6799 Page 37 of 43 J(ountuwide - Zgztem , lnc„ ROOFTOP PACKAGE HEAT PUMP (CONTINUED) CONDENSATE DRAIN SYSTEM > Clean and flush drain pan and associated piping. > Check operation of drain line ROOF TOP PACKAGE HEAT PUMP -Continued AIR COOLED CONDENSERS > Inspect coils for debris and dirt and clean as needed. A Check refrigeration lines for signs of leakage. > Inspect all insulation for wear. 9 Verify operation of direct drive fan motors. > Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls if applicable • Measure, verify and document amperage and voltage GENERAL > Clean exterior of the equipment. ➢ Tighten all access panels ANNUAL SERVICES TO BE PROVIDED > Clean Evaporator & Condenser Coils ➢ Replace drive belt if applicable ROOF TOP GAS PACKAGE FILTERS > Replace Filters (Mery 8) quarterly. CONTROLS > Check & Tighten all electrical connections and clean cabinets. 9 Check all safety set points > Check control set points HVACR c. PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suits #114 • El Cajon, CA 92D20 • Phone: 619.449.9900 • Fax: 619.449_9907 • License 967998 Page 38 of 43 Bunt wide ......_.-illec anical sr stemn,, Inc., ROOFTOP GAS PACKAGE (CONTINUED) BLOWER SECTION > Tighten all electrical connections. ➢ Inspect motors and lubricate as needed. ➢ Inspect all drive belts for wear and cracks, adjust and replace as needed. 9 Inspect drive sheaves for wear and grooving. > Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. 9 Measure, verify and document amperage and voitage > Clean blower section including bearings and bearing assembly. REFRIGERATION CIRCUITS ➢ Check refrigeration lines for signs of leakage. > Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. 9 Measure temperature difference of liquid line drier. > Check thermostatic expansion valve. ➢ Measure supply and return air temperatures. ➢ Inspect for signs of unusual vibration and noise. > Measure, verify and document amperage and voltage ➢ Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM > Clean and flush drain pan and associated piping. > Check operation of drain line AIR COOLED CONDENSERS > Inspect coils for debris and dirt and clean as needed. • Check refrigeration lines for signs of leakage. • !rspect all insulation for wcar. . ➢ Verify operation of direct drive fan motors, 9 Inspect for motors signs of unusual vibration and noise. Check operation of low ambient controls if applicable > Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR * SERVICE 1430N. Johnson Ave. Suite #114 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 614.449.9907 • License 967998 Page 39 of 43 cj (uun %de Mechanical ' - — summits', Inc. ROOFTOP GAS PACKAGE (CONTINUED) SAFETY DEVICES AND CONTROLS A Check operation of temperature controller. 9 Check operation of gas valves. A. Check all control set points. > Verify operation of associated safety devices including: o Flame failure detection system. o High Limit o Low water o Air proofing switch. © Pressure relief valve BURNER SECTION • Check for proper flame operation. > igniters (Spark & Hot Surface) > Burners & orifices FLUE AND VENT PIPING > Inspect for soot, corrosion and Teaks. 9 Inspect vent cap. GENERAL > Clean exterior of the equipment. > Tighten all access panels ANNUAL SERVICES TO BE PROVIDED > Clean Evaporator & Condenser Coils ROOF TOP PACKAGE VAV FILTERS A Replace Filters (Mery 8) quarterly. BLOWER SECTION A Tighten all electrical connections. A Inspect motors and lubricate as needed. > Inspect all drive belts for wear and cracks, adjust and replace as needed. > Inspect drive sheaves for wear and grooving. A Inspect all blower assemblies, check for wear, debris and lubricate bearings as needed. > Measure, verify and document amperage and voltage > Clean blower section including bearings and bearing assembly. HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. vrh,a iWa. Suite W114 • EL Cajon, CA 92020 • Phone; 619,449.9900 • Fax: 619.4 9.9n? • tense 967996 rrir; EOM 300 of 311 Page 40 of 43 C1uuntu Wi el Mechanical systems, I17r. ROOFTOP PACKAGE VAV (CONTINUED) REFRIGERATION CIRCUITS 9 Check refrigeration lines for signs of leakage. 9 Adjust copper refrigerant tubing to prevent rubbing. ➢ Inspect all insulation for wear. 9 Check liquid line sight glass for moisture indication and contamination. > Measure temperature difference of liquid line drier. ➢ Check thermostatic expansion valve. ➢ Check liquid line solenoid valves. > Measure supply and return air temperatures. ➢ Measure suction line temperatures. 9 Measure discharge temperatures. • Measure supper heat temperatures. CONDENSATE DRAIN SYSTEM > Clean and flush drain pan and associated piping. > Check operation of drain lines COMPRESSORS • Visually inspect for signs of oil/refrigeration leakage. ➢ Verify oil level if applicable. ➢ Inspect for signs of unusual vibration and noise. ➢ Measure, verify and document amperage and voltage. > Measure suction line temperatures. > Measure discharge temperatures. > Measure supper heat temperatures. ➢ Measure compressor temperatures at head assembly. CONTROLS ➢ Check & Tighten all electrical connections and clean cabinets. 9 Check all safety set points 9 Check control set points AIR COOLED CONDENSERS > Inspect coils for debris and dirt and clean as needed. > Check refrigeration lines for signs of leakage. ➢ Inspect all insulation for wear. > Verify operation of direct drive fan motors. 9 Inspect for motors signs of unusual vibration and noise. > Check operation of low ambient controls if applicable > Measure, verify and document amperage and voltage HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson .Ave. Su to #114 • Et Cajon, CA 92020 • Phone: 619.449.9900 * Fax: 619.449.9907 • Ur nse 96799C Page 41 of 43 cJLbuntuwide Mechanical Systems, Inc - ROOFTOP VAV PACKAGE (CONTINUED) GENERAL ➢ Clean exterior of the equipment. > Tighten all access panels > Fili out and submit all preventative maintenance check sheets electronically. > Log conditions locally BI ANNUAL SERVICES TO BE PROVIDED > Replace drive belts ANNUAL SERVICES TO BE PROVIDED > Clean Evaporator & Condenser Coils HVACR • PLUMBING • DESIGN -BUILD • SOLAR • SERVICE 1400 N. Johnson Ave. Suite 014 • EL Cajon, CA 92020 • Phone: 619.449.9900 • Fax: 619.449.9907 • License 967998 Page 42 of 43 CC/CDC-HA Agenda 8/15/2017 — Page 303 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City reducing the property tax rate for the Library General Obligation Bonds for Fiscal Year 2018 from 0.88 cent per $100 of assessed valuation to 0.79 cent. (Finance) 303 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City reducing the property tax rate for the Library General Obligation Bonds for fiscal year 2018 from 0.88 cent per $100 of assessed valuation to 0.79 cent. PREPARED BY: Javier Carcamo, Financial Services Officer DEPARTMENT: Finan PHONE: 619-336-4331 APPROVED BY: EXPLANATION: In the special municipal election held on March 5, 2002, more than two-thirds of National City's eligible voters approved the issuance of general obligation bonds to fund the construction of the new National City Library. In April 2003, the City issued the general obligation bonds in the aggregate principal amount of $6 million. Those bonds mature on August 1st of each of the years 2004 through 2028. In 2012, the City refinanced the bonds to lower the interest rate on the bonds and to decrease the tax burden required for repayment. The amount of principal and interest to be paid each year is generated through the proceeds of property taxes received from the County of San Diego. Each year, the City must establish the property tax rate that is needed to raise the revenue required to service its annual bonded indebtedness. For fiscal year 2018, the calculated property tax rate is 0.79 cent per $100 of assessed value. This is a 10.2% reduction from the prior year rate of 0.88 cent and the 7th consecutive tax rate reduction since fiscal year 2011. The total tax rate reduction since fiscal year 2011 is approximately 44.23%. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: vim`/ Q X4 FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION ❑ FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, reducing the property tax rate for the Library General Obligation Bonds for fiscal year 2018 from 0.88 cent per $100 of assessed valuation to 0.79 cent. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. General Obligation Bond Tax Rate Computation for fiscal year 2018 2. Resolution General Obligation Bond Debt Service (Fund 259) Tax Rate Computation for Fiscal Year 2018 National City Secured Valuation Unsecured Valuation HO Exemption 1 Net Secured Valuation 3 Less Delinquency Allowance 4 Net after Delinqency 5 Plus HOPTR 6 Prelim Adj Secured Valuation 7 Less Redevelopment Impact 8 Adj Sec Valuation Less Redevelopment Impact 9 Anticipated Roll Corrections 10 Adj Sec Val for Rate Computation 16 Computed Rate (per $100) 17 Plus .0001 Rate per $100 0.0079200 0.0088200 Assessed Valuation 3,643,561,451 211,258,407 29,164,800 3, 643, 561,451 3,643,561,451 29,164,800 3,672,726,251 3, 672, 726,251 3, 672, 726, 251 0.00782000 0.00792000 FY17/18 Est. Revenue 288,570 18,633 307,203 Fund No. 6065-50 PY Rate Change: 10.2041% 11 Amount to be raised 12 Unsecured HOPTR 14 Unsecured Delinquency 15 Less Unsecured Redevelopment Impact 16 Amount to be raised by Secured Taxes 18a Tax rate times #4 18b Tax rate times HOPTR 19 Secured Proof 20 Raised by 1/100th mil 21,23 Taxes Raised I CERTIFY THAT THE ABOVE COMPUTED RATE + 1/100TH MIL IS A REASONABLE TAX RATE FOR THIS FUND 69 8/1/2017 Javier Carcamo Date Financial Services Officer 305,360 18,260 287,099 284,927 2,281 287,207 3,673 309,140 305 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 306 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting Council Policy 119: Selection of the Vice Mayor. (City Manager) 306 of 311 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting Council Policy 119: Selection of the Vice Mayor PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: DEPARTMENT: City Manager APPROVED BY: Following properly agendized discussions at the regularly scheduled meetings of February 7 and April 4, 2017, the City Council of the City of National City directed staff to develop a policy for the annual selection of the vice mayor. The policy, as drafted, seeks to memorialized the Council's stated to desire of a policy that calls for the annual selection of a vice mayor, based upon seniority. Further consistent with Council direction, this policy will become effective as of the 2018 general municipal election. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution adopting Council Policy 119: selection of the vice mayor. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Draft Council Policy 119 Resolution 307 of 311 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Selection of the Vice Mayor POLICY #119 ADOPTED: AMENDED: Purpose Under section 36801 of the California Government Code, the city council shall choose one of its number as mayor pro tempore (here after referred to as vice mayor) at the meeting at which the declaration of the election of results for a general municipal election is made pursuant to sections 10262 and 10263 of the Elections Code. While section 36801 provides that a vice mayor must be selected at least every two years, coinciding with the election cycle, there is no prohibition on a more frequent selection. The purpose of this policy is to establish the process by which the city council will select the vice mayor and the length of the term. Definition Mayor pro tempore — for purposes of this policy and its enforcement, the terms mayor pro tempore and vice mayor shall be interchangeable with National City using the term vice mayor. Policy 1. Consistent with the provisions of Government Code sections 36801 and 36802, the vice mayor shall be selected by the city council from amongst its members. If the mayor is absent or unable to act, the vice mayor shall serve, with all of the powers and duties of the mayor, until the mayor returns or is able to act. 2. Effective as of the 2018 general municipal election, the vice mayor shall serve a term of one (1) year. a. In those years wherein a general municipal election is held, the vice mayor shall be seated at the city council meeting at which the election results are certified. b. In those years wherein there is no general municipal election, the vice mayor shall be seated at the first regularly scheduled council meeting in December. 3. The vice mayor shall serve on a rotating basis so that each councilmember serves one (1) year as vice mayor during his/her four (4) year term. 308 of 311 TITLE: Selection of the Vice Mayor POLICY #119 ADOPTED: AMENDED: 4. The councilmember chosen to be vice mayor each year shall be the councilmember on the top of the rotation list, which will be established and maintained as follows: a. The vice mayor will be the councilmember with the most seniority who has not been vice mayor in the last three (3) consecutive years. b. In the event two (2) or more councilmembers have equal seniority and have not been vice mayor in the last three (3) consecutive years, the councilmember with the most votes in their last regular general election shall serve as vice mayor. c. After a councilmember has served as vice mayor, he/she will go to the bottom of the rotation list and the others councilmembers will move up one (1) spot. d. Newly elected councilmembers will be placed on the rotation list after the current councilmembers who have not served as vice mayor. 5. Should any councilmember not be available to take their regular place in the established rotation, the next councilmember in the rotation will serve as vice mayor for that term and the rotation will continue as previously established with the councilmember that was "skipped" placed at the bottom of the rotation list. 6. The rotation list shall be maintained by the City Clerk. Related Policy References None Prior Policy Amendments None Page 2 of 2 309 of 311 CC/CDC-HA Agenda 8/15/2017 — Page 310 The following page(s) contain the backup material for Agenda Item: Resolution of the Community Development Commission -Housing Authority of the City of National City designating the Representatives authorized to order the deposit and withdrawal of monies with financial institutions on behalf of the Community Development C 310 of 311 CITY OF NATIONAL CITY, CALIFORNIA COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY COUNCIL AGENDA STATEMENT MEETING DATE: August 15, 2017 AGENDA ITEM NO. ITEM TITLE: !Resolution of the Community Development Commission -Housing Authority of the City of National City designating the Representatives authorized to order the deposit and withdrawal of monies with financial institutions on behalf of the Community Development Commission -Housing Authority. PREPARED BY: DEPARTMENT: in Carlos Aguirre, Housing and Econ. Dev. Mgr. II APPROV.. ;Y: ,y' PHONE: 519-336-4391' and Econ. Dev. EXPLANATION: The Board of Commissioners of the Community Development Commission -Housing Authority of the City of National City ("CDC -HA") is responsible for designating those staff persons authorized to approve deposits and withdrawals of funds on behalf of the CDC -HA. Due to staffing changes since the last authorizing Resolution for the Community Development Commission of the City of National City, the item before you is a request to update the list of authorized individuals. The proposed resolution would concurrently designate Leslie Deese, Executive Director for the CDC - HA; Brad Raulston, Deputy City Manager; Alfredo Ybarra, Director of Housing and Economic Development; and Mark Roberts, Director of Finance. FINANCIAL STATEMENT: *:444----dirbiLFinance APPROVED: ACCOUNT NO. N/A MIS APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to CEQA environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Resolution 311 of 311