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HomeMy WebLinkAboutDraft Agenda Packet - 10-03-17 CC HA Agenda PacketAGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY 9- CALIFORNIA .. NATIONAL CH y RCORPORATEP - RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, OCTOBER 3, 2017 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 2 the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS PRESENTATIONS 1. Recommendations from the appointed Proposition "D" Independent Evaluation Committee regarding the City of National City District Transactions and Use Tax. (Finance) INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Resolution of the City Council of the City of National City authorizing the Mayor to execute the Third Amendment to the Lease by and between the City and the Boys and Girls Club of Greater San Diego, Inc., consenting to a sublease between the Boys and Girls Club and Integrity Charter School for the city -owned land and building located at 1430 "D" Avenue in National City. (Housing & Economic Development) 4. Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Department Grants Fund appropriation of $365,000 in Disadvantaged Community (DAC) Planning Grant funds through the Proposition 1 DAC Involvement Grant Program for the Paradise Valley Creek Water Quality and Community Enhancement Project and establishment of a corresponding revenue budget. (Engineering/Public Works) 3 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 4 5. Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #081716-KTC with Kenworth Truck Company through Inland Kenworth (US) Inc. (authorized dealer) to award the purchase of one (1) T400 Series Conventional 10 yard dump truck to Inland Kenworth (US) Inc., in an amount not to exceed $149,951.88. (Engineering/Public Works) 6. Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #113012-HDI with H.D. Industries, Inc. (manufacturer) through the Haaker Equipment Company (distributor) to award the purchase of one (1) H.D. Industries Pro -Patch TCM-425-80 DHE mounted on a 2018 Ford F-750 chassis to Haaker Equipment Company for pothole repairs, in an amount not to exceed $180,109.58. (Engineering/Public Works) 7 Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the City of Modesto Bid and Specifications No. 1617- 12 to award the purchase of one (1) RAVO 5 iSeries Sweeper to Municipal Maintenance Equipment, in an amount not to exceed $253,574.18. (Engineering/Public Works) 8. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to utilize San Diego County's Contract No. 553982 to award the purchase of three P25 MCC7500 consoles for the National City Police Dispatch Center, from Motorola Solutions, Inc. in an amount not to exceed $227,689, using FY16 Urban Area Security Initiative (UASI) Grant Funds. (Fire) 9. Resolution of the City Council of the City of National City, 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday", with no matching funds required; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego to receive FY18 Community Enhancement Program grant funds; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. (Community Services) 4 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 5 10. Temporary Use Permit — Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2017 from 6 p.m. to 9 p.m. with no waiver of fees. (Neighborhood Services) 11. Investment transactions for the month ended July 31, 2007. (Finance) 12. Warrant Register #7 for the period of 08/09/17 through 08/15/17 in the amount of $1,803,390.22. (Finance) 13. Warrant Register #8 for the period of 08/16/17 through 08/22/17 in the amount of $987,526.96. (Finance) 14. Warrant Register #9 for the period of 08/23/17 through 08/29/17 in the amount of $1,808,798.21. (Finance) PUBLIC HEARINGS 15. Public Hearing to consider an Ordinance amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant: Fred Puhn) (Case File 2017-21 A) (Planning) 16. An Ordinance of the City Council of the City of National City amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant: Fred Puhn) (Case File 2017-21 A) (Planning) 17. Public Hearing and Adoption of an Ordinance of the City Council of the City of National City amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law, including 1) reverting gross receipts and flat business tax rates to those established by Ordinance No. 1606, enacted in 1977, correcting rate calculations where necessary; 2) repealing the Marginal Tax Rate Table; 3) repealing Appendix D to Ordinance No. 1606; and 4) refunding business taxes and associated applicable fees overpaid within the twelve months prior to the effective date of this ordinance. (Finance) ORDINANCES FOR INTRODUCTION ORDINANCES FOR ADOPTION NON CONSENT RESOLUTIONS NEW BUSINESS 18. Temporary Use Permit — Wavetec requesting to use the lot located at 1918 Cleveland to repair a 43 ft. sailboat from October 3, 2017 thru December 31, 2017 with no waiver of fees. (Neighborhood Services) 5 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 6 19. Report to the City Council of the City of National City from the appointed Proposition "D" Independent Evaluation Committee containing a recommendation regarding the City of National City District Transactions and Use Tax, pursuant to the provisions of Section 4.160.180 of the City of National City Municipal Code. (Finance) 20. Report and Presentation on Sewer Rate Study and Proposed Rate Increase. (Engineering/Public Works) 21. Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. (City Manager) B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY PUBLIC HEARINGS- HOUSING AUTHORITY CONSENT RESOLUTIONS- HOUSING AUTHORITY NON CONSENT RESOLUTIONS- HOUSING AUTHORITY NEW BUSINESS- HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - October 17, 2017 - 6:00 p.m. - Council Chambers - National City, California. 6 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 7 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 7 of 241 Item # 10/03/17 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 8 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 9 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute the Third Amendment to the Lease by and between the City and the Boys and Girls Club of Greater San Diego, Inc., consenting to a sublease between the Boys and Gir 9 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE October 3, 2017 AGENDA ITEM NO. ITEM TITLE: (Resolution of the City Council of the City of National City authorizing the Mayor to execute the Third Amendment to the Lease by and between the City and the Boys and Girls Club of Greater San Diego, Inc., consenting to a sublease between the Boys and Girls Club and Integrity Charter School for the city - owned land and building located at 1430 "D" Avenue in National City. ) PREPARED BY Gregory Rose Property Agent PHONE: 619 336-4266 EXPLANATION: (Please see attached background report). DEPARTMENT Housing & Economic Dev i• pment APPROVED FINANCIAL STATEMENT: APPROVED: ref, Finance ACCOUNT NO. IPPReNvEn. MIS The Boys and Girls Club will use the revenue from the sublease to offset direct costs of their programs. However, in the event the lease income is greater than the operational and programming expenses, the City shall be entitled to the net income, if any, up to the amount of the sublease. ENVIRONMENTAL REVIEW: The Third Amendment to the Lease is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: I FINALADOPTION: 1 1 STAFF RECOMMENDATION: Approve the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. [Background Report 2. Third Amendment to Lease 10 of 241 Attachment No. 1 Background Report In 2011, the City of National City and the Boys and Girls Club (BAGC) entered into a 20-year lease agreement for use of the City -owned land and building located at 1430 D Avenue for the purposes of maintaining a clubhouse and promoting the physical, mental, and moral well-being of the boys and girls of the City of National City, and for boys and girls in the immediate vicinity. On August 16th, 2011 the City Council adopted Resolution 2011-183, which approved the 20-year lease agreement with the Boys and Girls Club. The BAGC pay $1 per year for rent. Second Amendment to 20-Year Lease Agreement In order to assist the Boys and Girls Club with their operating costs, the City entered into an agreement (Second Amendment) allowing two (2) temporary and non-exclusive sub- lessees, Integrity Chart School (Integrity) and Episcopal Community Service (ECS) onto the city -owned land and building located at 1430 D Avenue. Both Integrity and ECS would share the land and facility with the BAGC. According to section six of the 20-year lease agreement, any subletting requires the City's prior written consent. Integrity and ECS's monthly rent would be paid directly to the BAGC. The City is entitled to the net income, if any, up to the amount of the two subleases. Moreover, the City shall have the option to require the BAGC to operate and maintain the future Kimball Park Skate Park. If exercised, the City shall coordinate with the BAGC to develop a secure facility, which would allow the BAGC to control access. The Sublease with Integrity Charter School was for a two (2) year term with a one (1) year option to extend. Integrity uses six (6) identified classrooms for kindergarten through second grade. Furthermore, Integrity has access to the BAGC's bathrooms, computer lab, and gymnasium. The base monthly rent is $5,000 per month for the ten (10) months they are using the site, which conforms as closely as possible to the school schedule of the National City School District. In addition to the monthly rent, Integrity pays the BAGC $30 per student for those students who are not eligible in the after -school program. Summary of lease terms: • $5,000 per month to the BAGC • 2 years with a 1 year option • $30 to the BAGC for every non after -school program eligible student Third Amendment to the Lease The Third Amendment would approve a new sublease between The Boys and Girls Club and Integrity Charter School. The lease is for a five (5) year term with a two (2) year option to extend. The proposed base monthly rent is $6,000 per month payable monthly, in advance, on the first day of each month for the period of five (5) years. Upon the anniversary of each year of the Term of this Third Amendment, the Base Rent shall increase by two percent (2%) per annum over the prior year's Base Rent. Summary of sublease terms: • $6,000 per month with a 2% per annum increase to the BAGC • 5 years with a 2 year option Recommendation Staff recommends approving the Third Amendment to the 20-year lease agreement, which would allow the new sublease agreement with Integrity Charter School. 11 of 241 Attachment No. 2 TIMID AMENDMENT TO LEASE This Third Amendment to the Lease, ("Third Amendment") is effective as of October 3, 2017 between the BOYS & GIRLS CLUBS OF GREATER SAN DIEGO. a California nonprofit corporation ("Lessee" or the "Club") and INTEGRITY CHARTER SCHOOL ("Integrity" or "Sub -Tenant") (each a "party and collectively the "parties"). REC;TALS A. The Club leases the real property located at 1430 "D" Avenue, National City, California, 91950, County of San Diego, State of California (the "Property", sometimes referred to as the "Payne Family Branch") from the City of National City (the "City"). B. Pursuant to the Lease between the Club and the City, the Club is granted the right to sublet the Premises, but only with the prior written consent of the City. Therefore, the effectiveness of this Third Amendment is expressly made contingent upon the Club's receipt of the City's written consent. C. The Club and Integrity executed a Sublease effective July 1, 2014, which Sublease was approved by the City. D. The parties now desire to execute a new Sublease to replace the instrument dated July 1, 2014, which has expired. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 1.1 The Terms: The Term of the Sublease shall be as follows: 1.1.1 Term. The term ("Term") of this Third Amendment commences on October 3, 2017 ("Commencement Date") and ends at 11:59 p.m., on October 3, 2022, unless sooner terminated under the terms of the Sublease. 1.1.2 Option. Sub -Tenant shall, provided the Sublease is in full force and effect and Sub -Tenant is not in default under any of the terms and conditions of the Sublease, have the option to extend this Sublease for a term of two (2) years on the same terms and conditions set forth in the Sublease except as modified by the terms, covenants and conditions as set forth below: a. If Sub -Tenant elects to exercise the option, then Sub -Tenant shall provide Club with written notice no earlier than the date which is twelve (12) months prior to the expiration of the Term of the Sublease, as amended, but no later than the date which is six (6) months prior to the expiration of the Term of the Sublease. If Sub -Tenant fails to provide such notice, Sub -Tenant shall have no further or additional right to extend or renew the Term of the Sublease. Third Amendment to Lease Page 1 of 3 12 of 241 Attachment No. 2 b. This option is not transferable. The parties hereto acknowledge and agree that they intend that the aforesaid option to extend this Sublease shall be "personal" to Sub -Tenant as set forth above and that in no event will any assignee or Sublessee have any rights to exercise the aforesaid option to extend. Sub -Tenant shall have no further right to extend the term of the Lease. 2. Section 2.1: The Base Rent shall be modified as follows: 2.1 Base Rent. Sub -Tenant shall pay to the Club Base Rent as minimum monthly rent, without deduction, setoff, prior notice, or demand the sum of $6,000 per month, payable monthly, in advance, on the first day of each month for the period of five (5) years. The Base Rent for any partial month, including but not limited to October, 2017, shall be prorated on the basis of a thirty (30) day month. Base Rent and any increase thereof, as provided below, shall be paid in lawful money of the United States to the Club at the address set forth on the signature page of this Third Amendment or to such other person or at such other place as the Club may designate in writing. Upon the anniversary of each year of the "Term of this Third Amendment, the Base Rent shall increase by two percent (2%) per annum over the prior year's Base Rent, payable as set forth above. By way of example, on October 3, 2018 the Base Rent shall be increased by two percent (2%) for a total Base Rent of $6,120 per month. 3. Ratification and Confirmation. Except as provided herein, the terms and conditions of this Third Amendment, as referenced above shall remain unchanged and unaffected. 4. Conflict. In the event of any conflict or inconsistency between the provisions of this Third Amendment, except as to the Term and Base Rent as provided above, the provisions of the Sublease dated July 1, 2014 shall control in all respects. 5. Incorporation of Recitals. Recital provisions set forth above are an integral part of this Agreement and are by this reference incorporated herein as though set forth in full. BOYS & GIRLS CLUBSa..QF GREATER SAN DIEGO B Third Amendment to Lease y Sherlock, President/CEO .0. Box 178569 San Diego, CA 92177 Page 2 of 3 13 of 241 Attachment No. 2 INTEGRITY CHARTER SCHOOL BY: .. _..6 (Print name) 701 National City Boulevar, National City, CA 91950 Director CONSENTED TO BY THE CITY OF NATIONAL CITY By: Ron Morrison, Mayor APPROVED AS TO FORM AND CONTENT Angil Morris -Jones City Attorney Q:1LBB1real estatelBoys' and Girls' Club\Integrity Charter School -National City -Payne Brancg%TIDRD AMENDMENT TO LEASE 06272017-6.wpd Third Amendment to Lease Page 3 of 3 14 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 15 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Department Grants Fund appropriation of $365,000 in Disadvantaged Community (DAC) Planning Grant funds through the Proposition 1 DAC Involvement Gr 15 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: [October 3, 20171 AGENDA ITEM NO. [ ITEM TITLE: Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Department Grants Fund appropriation of $365,000 in Disadvantaged Community (DAC) Planning Grant funds through the Proposition 1 DAC Involvement Grant Program for the Paradise Valley Creek Water Quality and Community Enhancement Project and establishment of a corresponding revenue budget. PREPARED BY: [Jose Lopez, Assistant Engineer -CIO PHONE: [336-43 i EXPLANATION: [See attached] DEPARTMENT:Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. 1 APPROVED: MIS `Revenue Account No. 296-06584-3463 - $365,000 Expenditure Account No. 001-409-500-598-6584 (Paradise Valley Creek Water Quality and Community Enhancement) - $365,0001 ENVIRONMENTAL REVIEW: The project complies with the California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: 1 I FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution authorizing the establishment of an Engineering Department Grants Fund appropriation of $365,000 in DAC Planning Grant funds through the Proposition 1 DAC involvement Grant Program for the Paradise Valley Creek Water Quality and Community Enhancement Project and establishment of a corresponding revenue budget. BOARD 1 COMMISSION RECOMMENDATION: [N«I ATTACHMENTS: 1. !Explanationw! attachrnents 2. Resolution ' 16 of 241 EXPLANATION National City's portion of Paradise Valley Road is located within a 100-Year Federal Emergency Management Area (FEMA) Special Flood Hazard Area (SFHA). There are over 20 properties within the FEMA SFHA adjacent to the project site, which is located at the bottom of a hill. The eastern side of the project site collects stormwater runoff that confluences with the stormwater runoff from E. Plaza Boulevard. During storm events, trash, bacteria and other pollutants are carried towards the creek on the western portion of the project site, which contributes to flooding and impairs overall quality of life for residents. The project will improve water quality for the creek and mitigate flooding by implementing the following measures: 1) construct bioretention areas along portions of Paradise Valley Road upstream of E. Plaza Boulevard to treat stormwater runoff; and 2) construct a flood protection detention basin downstream of E. Plaza Boulevard to improve flood control and protect properties located within the FEMA SFHA. In addition, these improvements will encourage residents to use the sidewalks and/or proposed recreational path that will have learning stations describing the stormwater treatment process. On July 26, 2016, staff received notification from the Disadvantaged Community (DAC) Project Selection Workgroup of their decision to recommend the Paradise Valley Creek Water Quality and Community Enhancement Project for $365,000 in the DAC Planning Grant solicitation. The Regional Advisory Committee (RAC) approved the DAC Project Selection Workgroup's recommendation on August 3, 2016. On August 2, 2017, the City was notified that the Proposition 1 Disadvantaged Community Involvement Grant Proposal for the San Diego Funding Area had been approved for the full funding request of $5,551,350 from the Department of Water Resources (DWR). The DWR has confirmed that all allowable project costs incurred after January 22, 2017 are eligible for reimbursement. Staff is requesting authorization to establish an Engineering Grants Fund appropriation in the amount of $365,000 and corresponding revenue budget in order to allow for reimbursement of project expenses. While this grant is for planning only (preliminary engineering and environmental studies), staff intends to submit a new grant application for project construction once the application period opens in 2018, 17 of 241 Project Area within DAC (Entire Project is within DAC) Fr'v0c5-.a.2 I-10ad F05: LI 0F! DEtwt 07 Eani-k 1 5r; fflet 150 Teat hiAt•-.4.4 P:trget Aran V-2 DAC 1im1! •Legend kaaas pI11 T. PrAWS SUPs UM: C,4.ertix 18 of 241 From: Rosalyn Prickett [ma ilto:rprickett@rmcwater.comj Sent: Tuesday, July 26, 2016 2:58 PM To: Kuna Muthusamy <kMuthusamy@nationalcityca.gov> Cc: 'mstadier@sdcwa.org' <mstadier@sdcwa.org> Subject: Congratulations on Funding Recommendation! Kuna — Congratulations!! The DAC Project Selection Workgroup has decided to recommend the Paradise Valley Creek Water Quality and Community Enhancement for $365,000 in the DAC Planning Grant solicitation! This recommendation will be made to the Regional Advisory Committee (RAC) at their next meeting (Wednesday August 37d, 9-11:30am, SDCWA Board Room, 4677 Overland Ave, San Diego). if approved by the RAC, this recommendation will then be forwarded to the Tri-County FACC, San Diego County Water Authority Board, and CA Department of Water Resources in the following weeks. Please note that the region's funding package could potentially change at any of these steps in the approval process. We're excited to see your project be recommended for funding! Congratulations again! Cheers, Rosalyn Rosalyn Prickett, AICP Senior Water Resources Planner Principal RMC Water and Environment 10509 Vista Sorrento Pkwy, Suite 205 San Diego, CA 92121 P: (858) 875.7400 D: (858) 875.7420 C: (619) 861.2180 ror'ickettarmcwater.corn I www.rmcwater.com toRMO water and €1/1 !ironmeznt Complex Challenges I Innovative Solutions 19 of 241 From: Burton, Loisa [mailto:LBurton@sdcwa.orgj Sent: Wednesday, August 02, 2017 5:44 PM To: LesliePgroundworksandiego.org; Kvouel@escondido.org; Kuna Muthusamy <kMuthusamvOnationa]citvca.eov>; annPIandconserve.com; chris.pereerin@oarks.ca.gov; amandas@sdhc.org; kpezzoJi@ucsd.edu; rhutsel@sandieeoriver.org; lazvhwater@vuimamwd.com; Leanne.Crow@sdcountv.ca.aov; njonkhoffPramona-nsn.gov Cc: Reeh, Amy <Amvt vuimamwd.com>; Williamson, Richard <Rich@vuimamwd.com>; lazvhwater@vuimamwd.com; cwbinder(casmrwm.ors; sreckker@ramona-nsn.Bov; Stadler, Mark <MStadler@sdcwa.org>; Friehauf, Dana <DFriehauf@sdcwa.org>; Yamada, Robert <ryamada a@sdcwa.org> Subject: Proposition 1, DAC Planning Grant - Official Award and Request for Information Hi all, It's official! The Proposition 1 Disadvantaged Community Involvement Grant Proposal for the San Diego Funding Area has been approved for the full funding request of $5,551,350 from the Department of Water Resources (DWR). Congratulations!!! The award is conditioned upon the execution of the grant agreement between DWR and the Water Authority; and certain requirements must be met before the grant agreement processing commences. The requirement applicable to each local project sponsor (LPS) is below: • Environmental Information Form. Please see attached. Please complete, sign and return the El form to me via email at Iburton@sdcwa.org by COB on Monday, August 21, 2017. In addition, please provide the name and contact information (email, phone and address) of the person that will be the project manager and authorized representative for the project. Lastly, please see attached Continuing Obligations to Maintain Eligibility jar Grants Reimbursement that are applicable to some LPS. Upon DWR's acceptance of the conditional documents (including the El form), the grant agreement process wi[I begin. [ will keep you apprised of the next steps as soon as we receive the agreement. Please !et me know if you have significant project scope, budget and schedule changes. Again, congratulations to all and thank you for your patience. Do not hesitate to contact me if you have any questions or need further assistance. Coisa 0, Burton Loisa Burton Grants Administrator San Diego County Water Authority 858 522-6739 (Phone) 4677 Overland Avenue, San Diego, CA 92123 20 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 21 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Pow 21 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: (October 3, 2017 AGENDA ITEM NO. ITEM TITLE: [Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.280 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #081716-KTC with Kenworth Truck Company through Inland Kenworth (US) Inc. (authorized dealer) to award the purchase of one (1) T400 Series Conventional 10 yard dump truck to Inland Kenworth (US) Inc., in an amount not to exceed $149,951.88. PREPARED BY: IRay Roberson, Management Analyst !I PHONE: 019) 336-458 31 EXPLANATION: See attached explanation. FINANCIAL STATEMENT: DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: Finance ACCOUNT NO. APPROVED: 044-416-221-511-0000 (Equipment Replacement Reserve): $149,951.88 Funds are appropriated and available iii the above account. ENVIRONMENTAL REVIEW: IN/1I ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: MIS Adopt Resolution awarding the purchase of one (1) T400 Series Conventional 10 yard dump truck for the National City Engineering and Public Works Department. BOARD 1 COMMISSION RECOMMENDATION: IN/A.I ATTACHMENTS: 1. Explanation 2. Quote & Vehicle Specs 3. Proof of NJPA Contract #081716-KTC 4. Resolution 22 of 241 Explanation: As part of the FY 2018 annual budget, City Council approved fundin g through the General Fund and Sewer Service Fund for the purchase of one (1) 10 yard dump truck for the National City Engineering and Public Works Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #081716-KTC with Kenworth Truck Company through Inland Kenworth (US) Inc. (authorized dealer) to award the purchase of one (1) T400 Series Conventional 10 yard dump truck to inland Kenworth (US) Inc., in an amount not to exceed $149,951.88. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the National Joint Powers Alliance (NJPA) Contract #081716-KTC was competitively bid through a Request for Bid (RFB) process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #081716-KTC to award the, purchase of one (1) T400 Series Conventional 10 yard dump truck, in an amount not to exceed $149,951.88, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the General Fund ($109,951.88) and Sewer Service Fund ($40,000)., 23 of 241 INLAND BUYERS ORDER & PURCHASE AGREEMENT INLAND KENWORTH (US) INC. 500 N. Johnson Ave. Ei Cajon, California 92020 Phone : (619) 328-1500 Fax: DATE: ADDRESS: CITY: ZIP: 8/30/2017 1243 National City Boulevard National City 91950-430 BUYER'S NAME: PHONE: STATE: City of National City (619) 336-4589 CA QUANTITY: YEAR: SERIAL # (s): STOCK # (s): 1 NEW: New 2017 MAKE: SPECIAL ORDER SPECIAL ORDER COLOR: TBD MODEL: DESCRIPTION: Vaiew Elliptical Dump Body QUANTITY: YEAR: SERIAL # (s): STOCK # (s): 1 NEW: New 2018 MAKE: Kenworth SPECIAL ORDER SPECAIL ORDER COLOR: White MODEL: T440 DESCRIPTION: 10-12 Yard Dump Chassis ADDITIONAL PROVISIONS: NJPA Contract #0181716-KTC SALESPERSON: Tommy Claus Price / Unit Qty Purchase Total $35,340.00 1 $35, 340.00 $102,230.00 1 $102,230.00 FET $0.00 Ext. Warranty $0.00 Documentation $80.00 Sales Tax $12,044.38 Administration $220 1j License & Title $20.00 Tire Disposal Fee $17.50 Out of State Delivery $0.00 Total $149,951.88 Cash Deposit MOO Trade Equity $0.00 Amount Financed $0.00 Cash on Delivery $149,951.88 Inland Kenworth (US) Inc. - Buyers Order & Purchase Agreement - Page 1 / 3 24 of 241 v. 14.11.19.1100 / 22935 August 31, 2017 ' BUYER HEREBY SUBMITS THE ABOVE ORDER WHICH SHALL CONSTITUTE. BUYER'S OFFER TO PURCHASE THE VEHICLE(S), CHASSIS OR ACCESSORY (IES) (INDIVIDUALLY AND TOGETHER , THE 'VEHICLE") AS IDENTIFIED ABOVE FOR THE PURCHASE PRICE AND ON THE TERMS AND CONDITIONS SET FORTH IN THE ABOVE ORDER AND THIS AGREEMENT (TOGETHER, THE "AGREEMENT"), WHICH INCLUDES THE ABOVE ORDER AND THE ADDITIONAL TERMS AND CONDITIONS, WHICH BUYER REPRESENTS IT HAS REVIEWED AND UNDERSTANDS. AGREED BY PURCHASER Siar:ature Title Date SELLER HEREBY ACCEPTS BUYER'S OFFER AND AGREES TO SELL TO BUYER THE IDENTIFIED VEHICLE ON Ti-IE TERM AND CONDITIONS SET FORTH IN THIS AGREEMENT. ACCEPTED BY SELLER Signature THANK YOU FOR YOUR BUSINESS! Title Date :dud Kenwortth (US) Inc. - Buyers Ode] & Purchase Agreement - Page 2 / 3 25 of 241 ev. 14.11.19 1100 r' 22935 August 31, 2017 TERMS AND CONDITIONS 1. As used in this Agreement (a)"Seller' means Inland Kenworth (US), Inc., a corporation, (b) "Buyer' means the party executing this Agreement as shown on page 1, (c) "Manufacturer" means the entity that manufactured the Vehicle as shown on page 1 and (d) `Vehicle" means and includes the vehicle(s), chassis equipment and/or accessory(ies) ordered and purchased by Buyer as identified on page 1. It is understood by Buyer that (i) Seller is not the agent of Manufacturer for any purpose, and (ii) Seller and Buyer are the only parties to this Agreement and Manufacturer is not a party to this Agreement. 2. An order from Buyer shah only be deemed placed when this Agreement has been signed by both the Buyer and Seller which shall be the only method by which Buyer commits to purchase the Vehicle and Seller commits to sell the Vehicle unless otherwise agreed by Buyer and Selferin writing, signed by both parties. Buyer shall fully cooperate with Seller in connection with such order and delivery of the Vehicle, iccludIng executing any documents and doing such acts as may be reasonably requested by Seller. 3. Buyer acknowledges that Manufacturer has reserved the right to change the price andfor design of any new Product being purchased by Buyer hereunder at any time without notice and in its sole discretion if Seller Is unable to procure the Veh:c!e(s) ordered by Buyer from Manufacturer on the price set fo ell le this Agreement by reason of Manufacturers change in price or design cr for any other reason outside the control of Seller, Seller shaft ;mmed'•ately notify Buyer end within five (E days after the delivery of sucn notce, and as their only legal or equitable remedy, Seller or Buyer may elect to cancel the order and terminate this Agreement by written notice to : le other provided such party is not in default hereunder. In the event of such cancellation, neither Buyer nor Seller shall have any further legal or equitable remedy against the o. ;er. 4, If Buyer is trading a used motor vehicle (the "trade-in vehicle') as a part of the consideration for the purchase of the Vehicle as provided herein., such trade -fin vehicle shall not be delivered to Seller until Seller delivers to Buyer the Vehicle ordered by Buyer without Seller's prior written consent If the trade-in vehicle is delivered to Seller before delivery of the Vehicle ordered by Buyer Seller shall store such trade-in vehicle as en accommodation to Buyer and the risk of loss as to such trade-in vehicle shall remain with Buyer. Buyer's trade-in vehicle shall be reappraised at the time of delivery of the Vehicle purchased by Buyer and the reappraised value shall determine the actual trade allowance for the trade-in vehicle to be applied against the purchaser price for the Vehicle being purchased by Buyer- Buyer understands that the original trade allowance for the trade -In vehicle is an estimated value and the reappraised vaiue shall be determinative of the actual trade allowance even though less than the original trade allowance. At the time of delivery of the trade-in vehicle to Seller, Buyer shall deliver to Seller the certificate of title for the trade-in vehicle. Buyer warrants that the trade-in vehicle shall be delivered to Seller free and clear of all liens and encumbrances except ae. otherwise noted herein. The certificate of title to the trade-in vehicle (I) shall not be a "salvage title certificate issued by the Department of Motor Vehicles for the state in which the Veit Ic!e was sold, and (2) shall not be a certificate of title issued by any other authority indicating that the trade-in vehicie has been reconstructed or repaired by reason of collision or other damage: otherwise, the trade -In vehicle shall then be reappraised. lithe trade-in vehicle's reappraised value is less than its trade allowance, Buyer shaft pay to Seller the difference in value at the time of delivery of the trade-in vehicle. 5. The purchase price for the Vehicle being purchased by Buyer hereunder includes reimbursement for federal excise taxes, but excludes any federal, state or local sales, use, occupational or like taxes or duties now in force or enacted in the future unless expressly so stated. Any such tax, fee or charge of any nature whatsoever imposed by any governmental authority on, or measured by, the transaction between Seller and Buyer (exclusive of taxes on net income) shall be paid by Buyer in addition to the purchase price for the Vehicle. If Seller is required to pay any such tax, fee or charge, at the time of sale of thereafter, Buyer shall reimburse Sellerthe^afore. 6. THE MANUFACTURER'S WARRANTY IS THE ONLY WARRANTY APPLICABLE TO THE VEHICLE BEING PURCHASED HEREUNDER WHETHER NEW OR USED. THE PURCHASE OF ANY USED VEHICLE FROM SELLER SHALL BE ON AN "AS-1S, WHERE IS' BASIS UNLESS SELLER DELIVERS TO BUYERA SEPARATE WRITTEN WARRANTY OR SERVICE CONTRACT. EXCEPT AS PROVIDED BY THE FOREGOING, SELLER HEREBY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE VEHICLE. 7. BUYER AGREES THAT ITS SOLE LEGAL AND EQUITABLE REMEDY FOR SELLER'S FAILURE TO DELIVER TO BUYER THE VEHICLE ORDERED BY BUYER UNDER THIS AGREEMENT SHALL BE TO REQUIRE SELLER TO RETURN TO BUYER ANY FUNDS DELIVERED TO SELLER BY BUYER FOR THE PURCHASE OF THAT VEHICLE- IN NO EVENT SHALL SELLER BE LIABLE FOR COSTS OF PROCUREMENT OF SUBSTITUTE GOODS BY BUYER OR BE LIABLE FOR ANY SPECIAL, CONSEQUENTIAL, OR INCIDENTAL DAMAGES, HOWEVER CAUSED INCLUDING, BUT NOT LIMITED TO, ANY LOST PROFITS,WHETHER FOR BREACH DF THIS AGREEMENT, NEGLIGENCE OR OTHERWISE. 8. If Buyer breaches this Agreement by failing to purchase any Vehicle ordered by Buyer, in addition to any other remedy available to Seller at law or in equity, (i) Buyer shall indemnify and hold harmless Seller from any loss, damage, liability, cost end expense incurred by Seller in connection with such order. (ii).Seller may resell the ordered Vehicle and retain that portion of Buyer's deposit which is equal to (A) the difference between Buyer's purchase price less Sellers final disposition price, plus (B) Seller's cost of sale, including without limitation, any other general and incidental damages incurred by Seller, with the balance of Buyer's deposit, if any, returned to Buyer, andfor (il) Seller may repossess all or any portion of the Vehicle sold to Buyer- g. No modification, change or amendment to this Agreement or waiver of any term hereof shall be deemed effective unless made in writing and signed by the parties. Time is the essence of this Agreement and each of the parry's obligations hereunder. This Agreement shall be binding on and inure to the benefit of Buyer and Seller and their respective successors and assigns; provided, however, Buyer may not assign this Agreement without Seller's prior consent and any such attempted assignment without Seller's consent shall be void. This Agreement shall be govemed under the laws of the state in which Seller's business is located. Any legal action to enforce the terms of this Agreement or to seek damages by reason of its breach shall be brought in state or federal courts with the appropriate jurisdiction of the county in which Sellers business is located. If any portion of this Agreement is found to be invalid, illegal, or unenforceable, such portion shall be deemed severed from this Agreement, and the remaining parts hereof shall remain in full force and effect as fully as though such invalid, illegal or unenforoeable portion had never been part of this Agreement. If suit is brought in connection with this Agreement or to enforce the Agreement, the prevailing party shall be entitled to recover from the losing party reasonable attorneys' fees, both at trial and on appeal, together with any costs and expenses incidental to any such prooeedings. This Agreement constitutes the entire agreement between the parties pertaining to its subject matter and supersedes at prior agreements, representations and understandings of the parties regarding the subject matter hereof. The Agreement may be executed in any number of counterparts, each of which shall be deemed an original, and all of which together shall be deemed the same instrument. The failure by Seller to enforce at any time any of the provisions of this Agreement shall not be construed as a waiver of such provisions, nor affect the validity of this Agreement or any part thereof, or the right of Seller to thereafter enforcer such prevision. Buyer acknowledges that it has not entered into this Agreement in reliance upon any warranty or representation by any person or entity exueet tut tire warteirties or representations specifically set lorth herein. Buver represents and war rants that ii intends to use iha Vehicle for commerciai purposes only and not for personal, tamily, household or consumer purposes. 10. All demands, notices, consents, or other communications required or permitted to be given under this Agreement by either party, shall be sent to the other party at the address set forth herein and shall be deemed to have been duly given (1) if delivered by personal delivery, when delivered, (2) if mailed, three business days after being deposited in the United States mail, certified or registered mail, retum receipt requested, end postage prepaid, (3) if sent by facsimile, upon transmission to thafacsimile numbers below provided thata copy is promptly sent by U.S. mail and a transmission receipt is provided, or (4) if sent by courier, The business day after being sent by a nationally reputable overnight courier service. 1". Seller reserves a purchase money security interest in the Vehicle sold hereunder and the proceeds thereof in the amount of the purchase price until the purchase price for tire Vehicle has been paid in full- Buyer shall perform all acts necessary or appropriate to assist Seller in perfecting and maintaining such security interest Please Initial Inland Kenworth (US) Inc - Buyers Order & Purchase Agreement - Page 3 J 3 26 of 241 ev. 14.11.19,1100 J 22935 August 31, 2017 Valew Quality Track Bodies 12522 Violet Rd. Adelanto, CA. 92301 Ph. 760-24 4878 Valew Elliptical (Tub Style) Dump Body 15'- 10 / 12 Yard This body is designed for demolition and rock industries. All steel gauges have been increased for greater durability. Body Specifications: Sides and Floor Hardox 450 steel Top Rail Formed Steel Cheater Board Slots Tailgate Hardox 450 steel Cab guard Valew Sub -frame H.D. channel Hydraulic Hoist (Telescopic Style) Hydraulic Pump Hydraulic Reservoir Hot Shift PTO Lighted safety locking controls Spreader apron Cab guard High Lift Gate Air tail gate release Center Ditch Gate Ph 45 air hitch assembly with air and electric to rear 7 Pin RV Type Plug Asphalt rated spring loaded tarp system 36" Tool Box Wheel Chock Holder LED Marker and Tail Lights Prhner and Painted Black in Color Installed Price $34,990.00 plus all applicable taxes, FET and fees (Quotation Only) Quoted By: Frank Flores Quote# IKWSD-05192017 Note: 132" CA Required with clean frame rails. 27 of 241 Inland Kenworth El Cajon 1141 500 N. Johnson Ave. E1 Cajon, California United States 92020 Phone: (619) 328-1600 Fax: (619) 328-1750 Email: Model: Type: Description: Intended Serv.: Commodity: City of National City 1243 National City Blvd National City, Califcr rft United Mates 91960 Phone: (619) 336-4589 Fax: Contact Email: tgaut@nationalcityca.gov Prepared for: Tony Gaut Vehicle Summary Unit T400 Series Conventional. FULL TRUCK Dump Truck Application Local pickup & delivery. Vehicles which haul Gravel/crushed rock/sand Body Type: Length (ft): Height (ft): Max Laden Weight (Ibs): No. of Trailer Axles: Type: Length (ft): Height (ft): Kingpin Inset (in): Corner Radius (in): Length (ft): Width (in): Height (ft): Approved by: Trailer Restrictions End dump 15,0 13.5 4000 0 0.0 0.0 0 0 120 102. 13.5 Chassis Fr Axle Load (Ibs): Rr Axle Load (lbs) G.C.V . (Ibs): Road Conditions: Class A (Highway) Class B (Hwy/Mtn) Class C (Off -Hwy) Class D (Off -Road) Maximum Grade: Wheelbase (in): Overhang (in): Fr Axle to BOC (in): Cab to Axle (in): Cab to EOF (in): Overall Comb. Length (in): Special Req. U.S. Domestic Registry, 50-State 14320 40000 66000 89 10 01 00 6 169 60 67 102 162 279 Date: Note: All sales are F.O.B. designated plant of manufacture. I � Ask your dealer for a quote today, or visit ourwebsite r© www.oaccarflnancial.com, PACCAR Financial offers innovative finance, lease and insurance programs customizes to meet your needs. Unpublished options may require review/approval. Dimensional and performance data for unpublished options may vary from that displayed it PROSPECTOR. Printed. Effective Dale: Prepared by: 8/31/2017 8.51:32 AM Jan 1, 2017 Administrator Complete Model Number T400 Series Conventional. Quote1DTPCJCO: 074914244 Version Number: 39.20 59638-E8F6-1376 28 of 241 Page I of 11 Inland Kenworth El Cajon 1141 500 N. Johnson Ave. El Cajon, California United States 92020 Phone: (619) 328-1600 Fax: (619) 328-1750 Email: Data Code Model 0000410 0 0070070 0 0080050 0 0090062 0 0091042 0 0093005 0 0095010 0 0098025 0 Engine & Equipment 0129569 0 KENWORTH City of National City 1243 National City Blvd National City, California U_nited States 91950 Phone: (619) 336-4589 Fax: Contact Email: tgaut@nationalcityca.gov Prepared for: Tony Gaut Description T400 Series Conventional. T440 6x4 Class 8 GARB Idle Emissions Reduction Feature for PX-7 and PX-9 T440 6x4 C!ass 8 Gravel/crushed rock/sand Local pickup & delivery. Vehicles which haul freight, typically operating within a 100-mile radius, on public streets & highways, & other paved surfaces, including limited Class C roads. Includes package & freight delivery, as well as fuel oil or petroleum distribution, etc. Road usage: minimum 3% Class B, do not code for Class D. End dump U.S. Domestic Registry, 50-State PACCAR PX-9 370 2017 3702000 365@2100 1250@1400 Includes turbo exhaust brake, no code is used. Diagnostic Plug for data link, Oil Cooler, Aluminum Flywheel Housing. N09200 N205 120..Standard Maximum Speed Limit[LSL1 N09220 N207 0....Expiration Distance N09240 P09 120...Hard Maximum Speed Limit N09260 P14 62...Maximum Accelerator Pedal Vehicle Speed N09280 P16 0....Acce!erator Lower Droop N09300 P19 62...Maximum Cruise Speed N09320 C143 0....Cruise Control Lower Droop N 09360 N203 252..Reserve Speed Function Reset Distance N09380 N202 0....Maximum Cycle Distance N09400 N206 10...Maximum Active Distance N09420 N201 0....Reserve Speed Limit Offset N09440 P11 NO...Engine Protection Shutdown N09460 P06 NO...Gear Down Protection N09480 P26 1400.Max PTO Speed N09500 P02 NO...Cruise Control Auto Resume N09520 PO4 NO...Auto Engine Brake in Cruise N09540 N209 0....Expiration Distance N09560 P520 YES..Enable Idle Shutdown Park Brake Set N09580 P32 5,,..Timer Setting N09600 P233 YES..Enab!e Impending Shutdown Warning Unpublished options may require review/approval. D!rnenslcr•.al and performance data for unpublished options may vary from that dlsplayod in PROSPECTOR. Printed: Effective Date: Prepared by: 813112017 8:51:32 AM Jan 1, 2017 Administrator Complete Model Number: QuotefDTPO1CO: Version Number: Weight 11,511 0 0 0 0 0 0 0 0 T400 Series Conventional. Q74914244 39.20 59638-E8F6-13 76 29 of 241 Page 2 of 11 KENWORTH Data Code Description N09620 P234 60...Timer For Impending Shutdown Warning N09640 P516 35...Engine Load Threshold N09680 P33 NO...1die Shutdown Manual Overrule N09720 P230 YES..Enable Hot Ambient Automatic Overrule N09740 P46 40... Low Ambient Temperature Threshold hf09760 P56 60... intermedi ate Ambient Temperature Threshold N09780 P47 80,..High Ambient Temperature Threshold 1000151 0 Prospector Version 40.2 Replaces 40.1 1000684 0 Effective VSL Setting NA 1000858 0 Eri ine idle Shutdown Timer Disabled 1000859 0 Enable FIST Ambient Temp Overrule 1000860 0 Enable EST in PTO Mode Use only with MX and Cummins engines 1000891 0 Eff EIST DIA Expiration Miles Use only with MX and Cummins engines 1002060 S Air compressor: Cummins 18.7 CFM For Cummins And PACCAR PX engines. 1061092 S Engine mount Powercore air cleaner. w/constant torque SS clamps, pop-up air restriction indicator. Pop-up indicator is standard. 1105230 0 Fan Hub: Horton 2-Speed for ISL9, iSL-G, PX-8 or PX-9 1122505 S Cooling module: 1300 square inches. Includes aluminum radiator core, aluminum charge air cooler, translucent surge tank and washer bottle, silicone hoses, and extended life coolant. Drain valve is not available wlAllison transmissions. 1160205 0 Bug screen: Front of grille on C500 ,T800, T880, and W900. Behind grille on T660. T680, and T300 (Medium Duty). 1247166 S Exhaust: 2017 EPA RH Under DPFISCR w►/ RH 0 side of vertical cab tailpipe w/ daycabs, extended daycabs, or modular sleepers. 1290136 S Tailpipe: 5 in. single 36 in. 45 degree curved. 0 1321145 0 Fue! Filter:Fleetg::ard FS1003 0 Fuel/Water Separator for PX-9 1321200 0 Run Aid:None 0 For Fuel Filter 1321300 0 StartAid:None 0 "For Fuel Filter 1500029 0 Kenworth Fuel Cooler 6 Required for Cummins engines with a single fuel tank. Required for PACCAR MX-13 engine with a single fuel tank and stationary use: High RPM, low vehicle speed, sustained for longer than 1 hour. Optional for all other applications. Weight 0 0 0 0 0 0 0 0 Unpublished options may require review/approval. Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR. Printed: 8/31/2017 8:51:32 AM Complete Model Number: T400 Series Conventional. Effective Date: Jan 1, 2017 QuoteiDTPO/CO: 074914244 Prepared by: Administrator Version Number 39.20 59638-E8F6- i 376 30 of 241 Page 3ofI1 KENWORTH Data Code Description Weight 1700149 0 Retarder Jacobs for PX-8191SL wl 57 3-way switch.. Replaces the standard turbo brake for PX-8 engines. 1816260 0 Alternator: PACCAR 160 amp, brush type 0 1821220 S Batteries: 2 PACCAR GP31 threaded post (700-730) 0 1400-1460 CCA dual purpose. 1836100 S Starter: PACCAR 12 volt electrical system. W/ 0 centralized power distribution incorporating plug-in style relays. Circuit protection for serviceability, 12-volt light system wlcircuit protection circuits number & color coded. 1840005 0 Battery disconnect switches 2, mounted on 2 battery box. 1900082 0 Multi -function engine connector for body builder 0 interface for Cummins_ 1900086 0 Connection between PTO switch & engine 0 requires code 1900082 or 1900084. T6801T880_ This feature is standard, no code required. Transmission & Clutch 2011203 0 Transmission: Allison 3000RDS 5-speed w/PTO drive gear. 5th Gen Controls. Includes heat exchanger & oil level sensor. Rugged Duty Series for vocational applications. Transynd transmission fluid is standard on all Allison 1000, 2000, 3000 & 4000 series transmissions. Requires a push button shift control code. Oil temperature gauge is standard on class 8 models. 2406453 0 Driveline: 2 Dana SPL250XL 1 centerbearing requires 3500057 interaxle driveline. Low maintenance offering from Spicer. On -highway 350K mi first service interval, 100K mi subsequent service interval on U-joint, splines tubed for life, quick disconnect end caps. 2410018 0 Torque converter included wlAllison Transmission. 2410151 0 Pushbutton control center console mounted. Class 8 with Allison Transmission. 2410203 0 Allison FuelSense Base: Includes EcoCal, 5th Gen Controls, and Dynamic Shift Sensing 2410244 0 J1939 Park Brake Auto Neutral 2429100 0 Chassis w!n be fitted !vl LH transmission PTO. (Prevents ECU Fllnterfering w/ PTO Only). 2429358 0 Rear transmission support springs for transmission PTO applications are required to ensure that engine flywheel housings are not overloaded when transmission PTO's are installed. Front Axle & Equipment 2503469 0 Dana Spicer E-1462W Front Axle rated 14.6K 5in. drop, wide track for better tuming radius. iinpubiished options may require reviewlapprovat. Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR. Printed: Effective Date: Prepared by: 291 0 0 n 0 0 57 8/3112017 8:51:32 AM Complete Model Number: T400 Series Conventional. Jan 1, 2017 Quote1DFPOJCO: Q74914244 Administrator Version Number. 39.20 59633-E8F6-13766 31 of 241 Page 4 of 11 Data Code 2621310 O 2690002 0 2707050 S 2741970 S 2750001 S 2765001 0 2864019 0 2893881 2899336 0 KENWORTH Description Front Brakes: 14.6K Bendix ES s-cam 16.5x5 in. Front Brake Drums: 14.6K 166x5 in. cast. Front Hub: 14,600 lbs. aluminum hub pilot 10-bolt, 11-114 in. bolt circle . ConMet PreSet Plus Hub package; front axle. Hubcap: front vented. Front Auto Slack Adjuster. Front Springs: Taperleaf 14.6K w/shock absorbers 2-leaf. With maintenance -free elastomer spring pin bushings. Standard with rubber pins. Not available on W900L or W900S. Single power steering gear: 16K TRW TAS85 W9B available, but not available W95, W9L or T3. Power Steering Cooler:Radiator Mounted Air -to -Oil Rear Axle & Equipment 3122154 0 Dual Meritor RT41-145A rear axle rated at 40K w1 bolt -on ring gears. (RT4O-145A w! 11 mm. wall thickness). axles. Rear Axle Ratio -4.11. Dual Rear Brakes 16-112x7 in. to 46K; Bendix ES -extended service S-cam. Dual Rear Brake Drums: cast. Dual Rear Hubs: Aluminum hub pilot 46K 11-114 in. bolt circle. ConMet PreSet Pius Hub package; dual rear axle. Dual Rear axle automatic slack adjusters. Spring Brake: 3030 long stroke dual 30 square inches travel; replaces standard 2-1/2 in. travel. Helps keep brakes in adjustment longer. Bendix 4S14M anti -lock brake system wl air traction control (ATC). !nteraxle driveline 1 Dana SPLI7OXL Wheel Differential Lock for Dana Spicer Axle P220605; changes S to D to the axle part number. Rear suspension: Tandem Reyco 102 40K, 4-spnng snultileaf & 52 in. axle spacing. Steel crossmembers & gussets Unladen Height 10.8 in Laden Height 9 2 in 3200411 0 3334004 0 3392005 0 3407050 0 3441972 0 3465002 0 3485207 0 3495228 0 3500057 0 3531000 0 3736418 0 Tires & Wheels 4070021 0 4277408 0 Tandem rear Front Tires: Bridgestone R283A Ecopia 295175R22.5 Rear tires: Bridgestone M760 Ecopia 295175R22.5 14PR 40.7in. diameter. 27 tread depth. 19.0in. SLR. EPA SmartWay verified. Unpublished options may require review/approval. Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR. Printed: Effective Date: Prepared by: 8/31/2017 8:51:32 AM Jan 1,2017 Administrator Complete Model Number: Quote/DTPO/CO: Version Number: Weight -62 78 0 0 0 0 25 18 11 1,885 0 0 0 0 0 0 4 2 15 500 2 72 T404 Series Conventional. Q74914244 39.20 59638-E8F6-1376 32 of 241 Page 5 of 11 Data Code 4900008 0 5042285 0 Description KENWORTH Weight 0 20 5242375 0 3 5853906 0 0 Rear Tire Quantity: 8 Front Wheel: Accuride 50344 22.5x8.25 steel Steel Ar rmior[TM1 powder coat, hub -pilot mount.heavy-duty 5 hand -hole hub pilot mount. Rear .. ee,: Accuride 51408 L2.5x8.25 Steel Steel Armor[TM] powder coat, hub -pilot mount. 74001b. maximum rating. 2-hand holes. Air disc brake compatible. Code is priced per pair of wheels. Powder coat white steel wheel. Use in conjunction with front, dual front, rear, spare or lift axle wheel code{s). All wheels on chassis must have same finish color. Rear Wheel/Rim Quantity: 8 5900008 0 0 Frame & Equipment 6056200 0 Frame Rails: 10-3/4 x 3-112 x 318in. Steel to 191 284 in. Truck frame weight is 3.48 Ib.-in. per pair of rails. Section modulus is 17.80, RBM is 2,132,000 in-Ibs per rail. Frame rail availability may be restricted based upon application, axle/suspension capacity, fifth wheel setting, or component/dimensional specifications. The results of the engineering review may result in a change to the requested frame rail. If a change is required Kenworth Application Engineering will advise the dealer of the appropriate material specification for a substitute rail. 6302460 S Bumper: Tapered painted steel channel. 0 Requires a bumper setting code. 6319050 S 50 in. Bumper setting. Requires a bumper code. 0 6324025 0 Front tow hook: Center mounted, cast. 28 Requires iron front drive brackets. 6390103 S Front mudflaps. 0 6390304 S Brackets, Front Drive: Aluminum up to 15,999 Ibs. 0 6390312 0 Brackets: iron front spring drive. Included with 47 front spring capacity of 16,000 Ibs or greater; code not required. 6405048 S Battery box module: Short length aluminum 0 parallel under cab, aluminum diamond plate cover wl step. Up to 2 air tanks may mount to bottom of box. Batteries will be oriented perpendicular on rail, 6409901 0 Battery box location: LH Side. 0 6451090 3 T470,C5, T6, T8 non -polished DPF/SCR or CNG cover 0 diamond pate w1 step. For use w12010 or later exhaust systems. For T8, use extended length non -polished battery box on opposite rail to match the length of under cab components. End plates will be painted standard black frame color. 6700005 0 Drop -type crossmember below frame pintle hook; 155 square end -of -frame towing configuration. 6710029 0 Premier 370 air -operated hook, rated 90,000 Ib 45 horizontal. 18,000 Ib vertical. Unpublished options may require revlewlapproval. Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR. Printed: Effective Date: Prepared by: 8/31/2017 8:51:32 AM Jan 1, 2D17 Administrator Complete Mode! Number: 4uote/DTPO/CO: Version Number: T400 Series Conventional. Q74914244 39.20 59638-E8 6-1376 33 of 241 Page 6 of I Data Code Description 6712028 0 Maximum Unladen Rear Hook Height i5 28 in. Use with a drop -type crossmember only. Kenworth will make every effort to meet the customer's specified trailer hook height above the road. Exact heights depend on wheelbase, front and rear suspensions, tires and frame material. if exact height is crucial, the. hook must be installed by the bocy builder. 6721125 0 Delete Mudflap Arms: dealer/customer responsible for installation of arrns. 6723000 0 Delete Mudflap Shields-Dealer/Customer responsible for installation of shields. Fuel Tanks & Equip 7014056 S Fuel Tank: 55 US gallon 22in. aluminum BOC replace. Class 8 fuel tank includes an anti -siphon device on the filler neck. 7722011 0 Small round DEF tank. 11 gallons of useable volume. The DEF tank will be located on the side you specified. If you have specific configuration or body builder concerns, please utilize the Custom Frame Layout option. Standard capacity is calculated by fuel capacity of the vehicle and will accommodate two diesel fill -ups for every DEF fill -up. For 1:1 DEF fuel fill ratio, add 7889204. 7889203 0 Standard DEF to fuel fill ratio: 2:1 or greater. 7889245 0 Anti -siphon device swaged in place. For any number of fuel tanks. 7889604 0 7930056 0 Cab & Equipment 8024310 S 6000137 0 8090450 S 8108010 S 8201013 S 8201200 0 8203060 0 DEF tank location is on the LH. Location: 56 gal fuel tank RH behind cab Cab: Curved Glass Conventional. Cab Includes aluminum & fiberglass fully hucked cab wi all aluminum bulkhead doors & continuous stainless steel piano -style door hinges. Single electric horn standard. Incandescent exterior lights include diagnosable bulb detection and warning. Trailer cable on tractors includes integrity detection. Standard features include multiplex wiring for interior lights, automated pre -trip inspection, short and open check diagnostics. 'Warning alarm wiii sound when lights are left on. Cab dooir beefing blocks, top & bottom. 0 Hood: Sloped Aerodynamic T440 Hood. 0 Includes hood and mounted Grille. split fenders w/ mudflaps, & separate bumper. Cab heater: W;integral defrosters & A/C 45,000 0 btu cab heater. No sleeper heater/AC. Includes 5 mode rotary control. T860 include filter media. Steering wheel: 18 in. 4-spoke. Adjustable telescoping tilt steering column. 10 5 sets of keys. Replaces standard 2 sets of keys. 0 Weight 0 -12 -8 0 0 0 0 Unpublished options may require review/approvaE. Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR. Printed: 8131/2017 8:51:32 AM Complete Model Number: T400 Series Conventional. Effective Date: Jan 1, 2017 QuoleJDTPO/CO: Q74914244 Prepared by: Administrator Version Number 39.20 59638-E8F6-1376 34 of 241 Page 7 of 11 KENWORTH Data Code Description Weight 8203072 0 Flip Valve/LT/Piping To End -of -Frame 0 8205038 0 8205069 0 8205118 0 8205123 0 Air Accessory. Dash Mounted Controls on dash for pintle hook. Includes piping. Dash Controls:Tailgate or Dump Gate, Includes Piping and Telltale Information for customer -installed PTO Chelsea 277. 10-bolt. Available only with Allison 300014000 series transmissions. Switch a Wiring for Customer -Installed PTO. 0 Electric over hydraulic PTO. Includes switch guard. Wiring is routed to LH frame for connection to the customer installed PTO. No air controls are provided with this code. 8208494 0 One spare switch: Wired to power. 0 8220106 0 Gauge: Dash mounted air finer restriction gauge. 0 8222722 0 Gauge: Manifoid Pressure Gauge. 0 The NavPlus !ID unit includes a virtual manifold pressure gauge. 8225658 0 Gauge: Axle oil temperature, dual -drive axle. (2 gauges) wlintegral warning light. 8282004 S KW Driver Information Center: Includes fuel economy, RPM display, trip information, truck information, diagnostics, gear display, alarm clock. 8282009 S Instrument package: Includes speedometer, tachometer, fuel gauge, engine coolant temperature gauge, engine oil pressure, voltmeter. Class 8 also includes primary & secondary air reservoir gauges & an air application gauge. DEF level gauge and warning lamp are included with 2010+ engines. Engine hour meter and outside air temperature readouts are standard. Primary read out will be MPH. Add 8240620 to switch primary scale to KPH in Canada. 8331140 S Cab interior: Summit. T4401T470 Only. Includes smooth upholstered side & back panels wlstitched accent lines, upholstered door pads, full vinyl headliner, black dash panels & black rubber floormats. 3343304 S Interior color: Slate Gray wltrim Dark Slate Gray 8410181 0 eDriver seat: Kenworth Air cushion Plus IB vinyl. Standard features includes 7 in. fore and aft slide adjustmentwlisolator, 6- 23 degree recline, air suspension with cover, du& armrests, and single chamber air lumbar support. Seat cushion is 20 inches wide w/ 2-position tilt and 2-position front cushion extension. Seat material has a horizontal stitch pattern and is 2-tone in color. Seat back is carpeted. Seat is manufactured by National. Includes inside visor and retractable 3-point matching seat belts. Grey seat belts. 8480180 0 Rider seat: IKenworth Toolbox Plus IB vinyl. Wldual armrests. 2 8490110 S Seat color: Dark Slate Gray. 1 0 0 0 0 0 -4 Unpublished options may require review/approval. Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR. Printed: 8131/2017 8:51:32 AM Complete Model Number: T400 Series Convenlional. Effective Date: Jan 1, 2017 QuotelDTPOICO: Q74914244 Prepared by: Administrator Version Number: 39.20 59638-E8F6-1376 35 of 241 .Page 8of11 .E W RTH Data Code Description 8699514 0 Speakers: Four 4 in. x 6 in. high performance. Adds 2 speakers to the Panasonic standard 2. Located in cab header & rear cab corners. 8700108 0 Under dash center console: Includes one cupholder & two 12V outlets. For use wlAutoshift, Ultrashift, & Allison Gen IV only. 8700168 S Non -self cancelling turn signal: Wicolvmn-n-iounted headlight dimmer switch & intermittent wiper control.. 8700186 S Electric LH & RH door locks. 8700966 0 Kenworth NavPius HD Navigation System: Vantage, Splendor, APEX, Summit, or Pinnacle intenor. System hardware includes: head unit that mounts in radio opening and 7in. high resolution touthscreen display mounted in dash area four. Includes: Truck specific navigation by ALK, Sinus and XM satellite radio receiver. 8800200 S Cab access contoured grabhandles, LHIRH. 8800400 S Grabhandle: LH inside door frame above dash. 8800401 S Grabhandle: RH inside door frame above dash. 8832115 0 Daylite Door: LHIRH includes RH peeper window 8841411 S Single air horn under cab. 8850300 S Look -Down, Pass. Door, Stainless 8.5x4.4 8865000 0 Mirror: Dual Kenworth aerodynamic heated motorized 7 in. x 13 in. mirrors. Mirror shell painted cab color, mirror arms black. LHIRH convex mirrors 5 in. x 7 in. heated. Mirror brackets set for.8- 112 ft load width. Switch located on door pad. 8871445 0 Rear cab stationary window 17 in. x 36 in. dark tint. 8879213 0 Electric -powered LH & RH door window lifts. Switch located on door. 8890003 0 1.5in x 11.5in Plastic Records Holder Mounted On Rear Cab Panel 8890100 S One-piece windshield, v:' curved glass. 8890351 0 2 in. rubberwneeiweli render extension. 8890898 0 Link Cabmate suspension. Weight 0 0 0 0 0 0 0 0 0 0 26 0 0 8 22 Lights & Instruments 9010801 S Headlamps: Halogen Projector Low Beam, Halogen 0 Complex Reflector High Beam 9022137 0 Marker Lights: Five, rectangular, LED 0 9030010 S Turn Signal Lights: Mounted on fender 0 9058037 0 Swi:toh & Wiring for Customer -Installed Floodlight 0 WIO Electrical Pass -Through - 1st Set Wire Coiled BOC/BOS. 9058052 0 Switch & Wiring for Customer -Installed Floodlight 0 : W/O Electrical Pass -Through - 2nd Set. Wire Coiled BOCIBOS. Unpublished options may require reviewiapprovai. Dimensional and performance data For unpublished options may vary from that displayed In PROSPECTOR. Printed: 8/31/2017 8:51:32 AM Complete Model Number: T400 Series Conventional. Effective Date: Jan 1, 2017 QuolelDTPO1CO: 074914244 Prepared by: Administrator Version Number. 39.20 59638-E8F6-1376 36 of 241 Page 9 of 11 Data Code 9058056 0 9070138 S 9090039 S 9090126 0 9090151 0 9090302 0 9090845 0 Description Switch & Wiring for Customer -Installed Floodlight : W10 Electrical Pass -Through - 3rd Set. Wire Coiled BOC/BOS. Combination Stop, Tail, Turn & Backup Lights RH & LH. Marker Lights: Interrupter Switch. Included in Turn Signai For Ali Models Except T3, The T3 Switch is in The Dash. Electric Backup Alarm: Meets SAE J994 & OSHA requirements. Wiring:Cust. Install Trlr Elec. Brake Controller. Class 8/T4 Content Includes Dash Sianals: Ignition Power (20A), Ground, Stop Lamp and Electric Trailer Brake Controller Wired To EOF Junction Box. These Signals Are Located Near The Navolus HD Area. No Nee To Code For An Additional End of Frame Junction Box. EOF Junction Box Signals Are: Ground, Tail Lamp, Marker Lamp, Left Tum, Right Turn, Stop Lamp and Electric Trailer Brake Controller Wired To Dash. Medium Duty (not T4) Content Includes A MP 280 Series Connector In Dash Near Driver Door Connections With Signals: Battery Power (40A), Ground, Stop Lamp and Electric Trailer Brake Controller Wired To Chassis Connector. Medium Duty (not T4) 2 Way Deutsch Chassis Connector Located Near Back of Cab, With Signals: Ground and Electric Trailer Brake Controller Wired To Dash Connector. Junction Box: Mounted Behind Cab or Sleeper Not Mounted at End of Frame. Circuit Brakers: Replacing fuses. Does not apply to any 5-amp fuse box position. Brakers include stop/brake/turn, tail Tamp, high & low beams. marker/clearance lamps, horn, fuel heat, gauges, air dryer, HVAC controls, panel lamps. Some circuits will remain fuses. Weight 0 4 1 0 Air Equipment 9101215 S Air Dryer Bendix AD -IS heated Puraguard 0 9108001 S Moisture ejection valve wl pull cable drain. 0 9110020 0 Full truck kit: Glad hands mounted at end -of- 15 frame.Seven-way female receptacle mounted at end -of -frame in tail!amp bracket. Kit includes dash mounted trailer air supply valve, trailer hand control valve, and hoses/fittings for the valves. Dash mounted parking brake vaive, tracior protection valve, and spring brake inversionlreiay valves are standard. 9140020 S 9140328 0 Nylon air tubing in frame & cab, excluding hoses subject to excessive heat o'r flexing. Trailer ABS electric supply through SAE J560 7-pin connector per TMC RP137). Extended Warranty 9200021 0 Standard Warranty. 9210159 U NJPA Non -Discountable Fee _r. 0 0 Unpublished options may require reviewiapproval. Dimensional and performance data for unpublished options may vary from that displayed in PROSPECTOR. Printed: 8131/2017 8 51:32 AM Complete Model Number: T400 Series Conventional. Effective Date: Jan 1, 2017 Quote/DTPOICQ: Q74914244 Prepared by: Administrator Version Number: 39.20 5963 S-E8F6-1376 37 of 241 Page 10 of 1 Data Code Miscellaneous 9400076 0 9409852 0 9490206 0 9490406 0 Paint 9700000 0 9943001 0 9943050 0 9944320 0 9965510 S KENWORTH Description Weight Local PDI then Ship to Specific Address. N94000 Factory PDI N94010 Vaiew Quality Truck Bodies N94020 12522 Violet Road N34030 Adelento, CA 92301 N94040 Frank Flores 760-246-4878 GHG Secondary Manufacturer: Does Not Apply Warning triangle reflector kit: Shipper! loose, Kit consists of 3 triangles in plastic carrying case. Not floor mounted. One 5 lb. dry chemical type fire extinguisher mounted outboard of rider seat. Class ABC. Paint color number. N97020 A - L0006 WHITE N97200 FRAME N0001 BLACK N97700 BUMPER L0006 WHITE 0 0 4 11 0 Bumper Painted Color A 0 Day Cab Standard Paint 0 1 - Color Paint - Day Cab 0 Color will be White if no other color is specified. Base coat/clear coat. 0 The Kenworth Color Selector contains additional instructions, as well as information on Kenworth paint guidelines and surface finish applications. Kenworth is standard with Dupont Imron Elite paint. Total Weight 15039 lb Prices and Specifications Subject to Change Without Notice. Unpublished options may require review/approval. Dimensional and performance data for unpublished options may vary from that displayed In PROSPECTOR. Printed: 8/31/2017 8:51:32 AM Complete Model Number: T400 Series Conventional. Effective Date: Jan 1, 2017 Quote/DTPO,CO: 074914244 Prepared by: Administrator Version Number: 39.20 59638-E8F6-1376 38 of 241 Page 11 of 11 9114/2017 National Joint Powers Alliance :: Kenworth Truck Company Home > Cooperative Purchasing > Contracts - Fleet >Vehicles and Chassis > Kenworth Truck Company Overview Contract Documentation Pricing Marketing Materials NJPA Contact Information HOW 1'O PURCHASE 7 our Step-by-Siepguitie Vendor Contact Info Mike Kleespies Direct Phone: 813-455-1248 pnike.kleespiesekpaccarcam www.kenworth.com Ryan Breezee Direct Phone: 425-828-5452 nranbreezee0Daccar,con+ www.k -itworth.com Kenworth Truck Company Contract#_ 081716-KTC Category: Vehicles and Chassis Maturity Date: 11/15/2020 NgAWARDED Kenworth Truck Company has forged a solid reputation for quality, innovation and technology in producing The World's Best® medium and heavy duty trucks over the past 93 years. From enhanced durability to improved driver comfort to optimized operational efficiency, each Kenworth stands as a testament to our uncompromising engineering and craftsmanship.7hattradition continues today with the company's award -winning Kenworth T680 and TS80 models, which were honored as Heavy Duty Commercial Truck of the Year by the American Truck Dealers (ATD) in 2013 and 2015, respectively. Kenworth's Internet home page is at www.kenworth.com. Kenworth is a PACCAR company. 39 of 241 https:11www.nj pacoop.orglcooperative-purchasi ng1vontracts-fleetivehic 1481716-ktc/ 111 CC/CDC-HA Agenda 10/3/2017 — Page 40 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Pow 40 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO. 1 ITEM TITLE: [Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60,260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Alliance (I+,NJPA) Contract #113012-HDI with H.D. Industries, Inc. (manufacturer) through the Haaker Equipment Company (distributor) to award the purchase of one (1) H.D. Industries Pro -Patch TCM-425-80 DHE mounted on a 2018 Ford F-750 chassis to Haaker Equipment Company for pothole repairs, in an amount not to exceed $180,109.58. PREPARED BY: 'Ray Roberson, Management AnalystIll PHONE: (619) 336-45831 EXPLANATION: See attached explanation. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATFMFNT APPROVED ACCOUNT NO. APPROVED: 644-416-221-511-0000 (Equipment Replacement Reserve): $180,109.58 Funds are appropriated and available in the above account. j EINVIRONMENTAL REVIEW: IN/ ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution awarding the purchase of one (1) H.D. Industries Pro -Patch TCM-425-80 DHE mounted on a 2018 Ford F-750 chassis to Haaker Equipment Company for pothole repairs. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Quote & Vehicle Specs 3. Proof of NJPA Contract #113012-HDI 4. Resolution Finance MIS 41 of 241 'Explanation: As part of the FY 2018 annual budget, City Council approved funding through the Equipment Replacement Fund for the purchase of one (1) heavy duty patch truck for pothole repairs for the National City. Engineering and Public Works Depa ftrnent. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the National Joint Powers Alliance (NJPA) Contract #113012- HDI with H.D. Industries, Inc. (manufacturer) through the Haaker Equipment Company (distributor) to award the purchase of one (1) H.D. Industries Pro -Patch ; CM-425-80 DHE mounted on a 2018 Ford F-750 chassis to Haaker Equipment Company, in an amount not to exceed $180,109.58. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the National Joint Powers Alliance (NJPA) Contract #113012-HDI was competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement proc-edures are in substantial compliance with those of National City. Therefnra staff ranifasts that City Council authorize the City (Buyer) to ningyhack the National Joint Powers Alliance (NJPA) Contract # i 13012-HDI to award the purchase of one (1) H.D. Industries Pro -Patch TCM-425-80 DHE mounted on a 2018 Ford F-750 chassis to Haaker Equipment Company for pothole repairs, in an amount not to exceed $180,109.58, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the General Fund. 42 of 241 EQUIPMENT COMPANY 2070 North White Avenue, La Verne, California 91750 (909) 598-2706 — FAX (909) 598-1427 — haaker.com M AWARDED r, NTRAC T Ilk CITY OF NATIONAL CITY 1243 National City Bl. National City, CA 91950 PROPOSAL August 30, 2017 ATTN: Mr. Tony Gaut 619-336-4589 In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the NJFA Cooperative PurchasinE Agreement — Contract #1i P#113O12. ONE (1) H.D. INDUSTRIES PRO -PATCH TCM-425-80 DHE Mounted on a 2018 Ford F-750 chassis. Includes the following: ✓ ✓ ✓/ Y ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Wacker WP1550AW Compactor Plate Stanley BR60 (6OLB) Jackhammer 50 Gallon LP Gas Bottle Set of Manuals — Parts/Operator Hydraulic Operated Steel Top Doors Spoils Bin 30" % Cy, Heating Systems Electronic Throttle Controls Emulsion Oil Tank Capacity and Heating System Temperature Gauges Hand Torch Liquid Asphalt Oil Pump Releasing Agent Storage Tank Liquid Asphalt Hand Sprayer Releasing Agent Hose Reel Hydraulic Tool Line Hose Reel Hydraulic Pump Dumping Pan that tucks away under rear of truck Back Up Camera ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ./ ✓ ✓ ✓ ✓ ✓ RetractabFe hose reel for Fan Spray Wand-15 ft. capacity only 22" Wide Drop Plate 75,000 BTU Hand Torch Power Set Hydraulic Oil Rcscrvoir Hydraulic Oil Cooler Hydraulic Hose and Fittings Hydraulic Control Valve Hard Service Auger Drip Pan 8 gallon Water Tank 1- gallon Safety Lighting — 2 Amber LED emitter lights Extra Tool Box Work Deck 18"x46" Hot Shift PTO Electronic Throttle Control Rialto, CA Light Package 43 of 241 Unit Bid Price... $ 165,618.00 Sales Tax (8.75%) $ 14,491.58 TQTAL FOB:_NATIONAL CITY. CA; .............:....... .............. lR[I_lti9_SR THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good for 60 Days . Cost increases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES if applicable, will require payment unless a properly executed Exemption Certificate is submitted. 7 DELIVERY; 180-270 Days TERMS: Net 10 Or Auvroved Lease Add-On/Cooperative Purchase Authorization: Haaker Equipment Company offers the above proposed price, terms and conditions to any governmental agency or subdivision in the State of California or Nevada for a period not to exceed a full calendar year from the date of original purchaser's purchase order or contract. We appreciate the opportunity to present this proposal and look forward to being of further and continued service. HAAKER EQUIPMENT COMPANY ACCEPTED BY: BY: air CHUY VALLEJO DATE: 44 of 241 Customer Proposal Prepared for: Chuy Vallejo City of National City 1243 National City Blvd National City, CA 91950 Office: 909-598-2706 Email: Chuy@haaker.com Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 Prepared by: Rick Martin Office: 717-665-2466 Email: rmartin@hondruauto.com Date: 05/01/2017 Vehicle: 2017 F-750 Gas Base Regular Cab Quote ID: National 45 of 241 1 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office; 717-665-3551 Chuy Vallejo City of National City 1243 National City Blvd National City, CA 91950 Office: 909-598-2706 Email: Chuy@haaker.com Re: vehicle Proposal Dear Mr. Vallejo, Thank you very much for your interest in acquiring a vehicle from our dealership. We concur that your interest is well deserved. We hope that an outstanding product lineup and our dedication to customer service will enhance your ownership experience should you decide to buy a vehicle from US: Attached, please find additional information that I hope will assist you in making a more informed decision. Please feel free to contact me at any time as I would truly appreciate the opportunity to be of service to you. Sincerely, Rick Martin 717-665-2466- rmartin@hondruauto.com Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 0510112017 46 of 241 2 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote iD: National Selected Equipment & Specs Dimensions * Exterior length: 332.0" * Exterior width: 96.7" * Vvheelbase:212.0" * Rear track: 72.6" * Front headroom: 40.7" * Front shoulder room: 68.0" Powertrain * 320hp 6.8L SOHC 30 valve V-10 engine with SMP1 * federal * Rear -wheel drive * Fuel Economy Highway: NIA * Transmission PTO provision * Right mounted horizontal muffler Suspension/Handling * Front non -independent leaf spring suspension with anti -roll bar * Hydraulic power -assist re -circulating ball Steering * 11.0R22.5 AS front and rear tires * Rubber auxiliary rear springs Body Exterior * 2 doors * Black door mirrors * Side steps * Clearcoat paint • i--good mounted grille Convenience Manual air conditioning * Power front windows * Manual tilt steering wheel * Front cupholders * Dual electric horn Seats and Trim * Seating capacity of 2 * Fixed passenger seat * Driver seat folding back, passenger seat fixed back • Driver seat with 4 way direction control, passenger seat with 2 way direction control Entertainment Features * AM/FM stereo radio with radio data system * MP3 decoder * External memory control * 4 speakers * Cab to axle: 138.0" * Exterior height: 92.9" * Front track: 81.8" * Front legroom: 41.4" * Front hiproom: 67.6" * Recommended fuol : regular unleaded * TorgShift-G 6 speed automatic transmission with overdrive * Fuel Economy Cty: N/A * 60.0 gal. rectangular Left front fuel tank * Standard rear differential * Right mounted horizontal tailpipe * Rear rigid axle leaf spring suspension with regular shocks * Front and rear 22.5 x 7,5 wheels * Dual rear wheels * Driver and passenger power remote heated folding door mirrors * Chrome bumpers * Trailer harness * Straight front bumper ends * Front and rear 22.6 x 7.5 white steel wheels with 10 wheel studs * Cruise controi with steering wheel controls * Remote power door locks with illuminated entry * Wireless phone connectivity * Passenger visor mirror * Automatic gearshift steering column lever * Fixed driver seat • Bucket driver seat, Bucket passenger seat * Low back seats * Manual fore/aft seats * Single CD player * Auxiliary audio input * Steering wheel mounted radio controls * Wireless streaming Prices and content avaiiability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for; Chuy Vallejo, City of National City By: Rick Martin Date: 0510/12017 47 of 241 3 <.cfm-cLr9: Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: Nations Selected Equipment & Specs (cont°d) * Fixed antenna Lighting; Visibility and Instrumentation * Halogen sealed beam headlights * Light tinted windows * Tachometer * Oil pressure gauge * Trip odometer Safety and Security * 4-wheel ABS brakes * Power remote door locks with Dimensions General Weights Curb. 9437 lbs. Rear curb weight. 3661 lbs. Rear axle capacity 21000 lbs. Rear spring rating.. .. .. 21000 Ebs. Rear tire/wheel capacity.. 23360 lbs. Rear GAWK... 21000 lbs. GCWR... - .. 35000 Ibs. Trailering Type Hamess.. Yes Fuel Tank type Capacity 60 gal. Front Frame Height loaded.. 35 " Rear Frame Height loaded.... 36 " Selected Options that limit GVWR Special Rating GVWR - Limited to 25,999 Ib. GVWR 18D P owertrai n Engine Type Block material Iron Head material Aluminum. Injection ... Sequential MPI Orientation.... Longitudinal Valves per cylinder ... 3 Engine Spec Bore Displacement ... Engine Power Output . 320 HP @ 3,900 RPM 3.55`: 415 cu.in. * Variable intermittent front windshield wipers * Front reading lights * Voltmeter * Trip computer * RNDM * Hydraulic disc brakes * Security system Front curb weight:. 5777 lbs. Front axle capacity.. 12000 lbs. Front spring rating.... . .. 12000 lbs. Front tire/wheel capacity . 12350 lbs. Front GAWR.... .. . 12000 lbs. GVWR. .. 25999 lbs. Height unloaded. Height unloaded Cylinders Ignition. Liters Recommended fuel Valvetrain Compression ratio.. Stroke. 37" 38" V/-10 Electronic 6.BL Regular unleaded SOHC 9.2:1 4.16" Torque. 460 ft.-lb @ 3,000 RPM Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05/0112017 48 of 241 4 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular CabBase(F7A) Price Level: 756 Quote ID; National Selected Equipment & Specs (cont'd) Alternator Amps 175 Battery Cold cranking amps. 900 Location .. Forward right Step. .. .... Yes Transmission Electronic control. Yes Lock -up. Yes Overdrive. . Yes, speed.. ..6 Type.. .. Automatic Transmission Gear Ratios 1st... ..3.974 2nd.. 2.318 3rd ... 1.516 4th .. . 1.149 5th .0.858 -6th .. 0.674 .Reverse Gear ratios .3.128 Transmission Torque Converter Stall ratio... ..... ...2.00 Transmission Extras Driver selectable mode.. . Yes Oil cooler Regular duty PTO provision.... Yes Drive Type Type . Rear -wheel Drive Axle Ratio .... .6 5 Exhaust Material . .Non stainless steel System type Single Emissions • CARB . Federal nr!veabi!Pty Brakes ABS .. 4-wheel ABS channels .. 4 Type Hydraulic disc Vented discs. Front and rear Suspension Control Ride.. Regular Front Suspension independence .. ... Non -independent Typo. I eaf Anti -roll bar Regular Front Spring Type Tapered leaf Grade Regular Front Shocks Type .. . Regular Rear Suspension Prices and content availability as shown are subject to change and shoula be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing. availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current informatlon. Prepared for: Chuy Vallejo, City of National City Lay: Rick Martin Date: OS/0112017 49 of 241 5 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: Nations Selected Equipment & Specs (cont'd) Independence.. Rigid axle Type. Leaf Rear Spring Type Multi -leaf Grade Regular Auxiliary. Rubber Rear Shocks Type .. Regular Steering Activation Hydraulic power -assist Type Re-circulatinn ball Steering Specs ## of wheels ... 2 Exterior Front Wheels Diameter.. .. 22,5" Width.. 7.50" Rear Wheels Diameter.. ..22.5" Width 7.50" Dual Yes Front Tires Aspect 82 Diameter 22.5" Sidewalls BSW Tread. AS Width 11.0" LT load rating G RPM . 496 Rear Tires Aspect.... .. . .82 Diameter.. 22.5" Sidewalls . BSW Tread.. AS Width.. ... .. 1 1.0" LT load rating .. ... G RPM ... 496 Wheels Front track... ... 81.8" Rear track. 72.6" Turning radius (to curb).. 28' Turning radius (to bumper). . 30' Wheelbase .... 212.0" Body Features Front splash guards.... • ... Yes Body material . Compositelgalvanized steel Side steps ..... . . Yes Body Doors Door count.. 2 Exterior Dimensions Length. 332.0" Body width. . 90.7,E Body height 92.9" Cab to axle 138.0" Axle to end of frame... .. .. 81.0" Frame section modulus.. 151 cu.in. Frame yield strength (psi)... 80000.0 Frame rail depth ... . 10.3" Frame. rail width.. 3.1" Framo rail thickness .. .. 0.4" Max RBM (in.-Ibs.) .1275200.0 Frame rail section.. .. .. 9 5" Front bumper to Front axle. 39.0" Nominal RBM (in.-Ibs.). ....1211200.0 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current informat{on. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05101i2017 50 of 241 6 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas; Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Equipment & Specs (cont'd) Seat'!fg Passenger Capacity Capacity 2 Driver Seat Type Bucket Back. . . Folding Back type..... Low Way direction control. 4 Fore/aft Manual Passenger Seat Type... .. Bucket Back Fixed Back type .. .... Low Way direction control .... 2 Fore/aft ... Manual Front Seat Trim Material .... Vinyl Back material.... Carpet Convenience AC And Heat Type Air conditioning.. ... Manual Audio System CD.. .Single CD location ..... .. . In -dash MP3 decoder . MP3 decoder Auxiliary audio input.... . Yes Radio AM/FM stereo Radio data system. .. Yes Radio grade. . Regular Seek -scan. Yes External memory control. External memory control . Audio Speakers Speaker type Regular Speakers. 4 Audio Controls Steering wheel controls.... Yes Voice activation. Yes Wireless streaming.... . Yes Audio Antenna Type ak.,„.t t41.GL Cruise Control Cruise control . ..With steering wheel controls Convenience Features 12V DC power outlet... . 2 Wireless phone connectivity. .Yes Horn .. Dual electric Door Lock Activation Type .... Power Remote Keyfob (all doors) instrumentation Type Display. Analog Instrumentation Gauges Tachometer Engine temperature .. . . Yes oil pressure Yes Yes Voltmeter .. Yes Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because or special local pricing, availability or pricing adjustments not reflected in the dealers computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05fC112017 51 of 241 7 Hondru Ford 1 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 20/7 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Equipment & Specs (cont'd) Transmission fluid temp Yes Instrumentation Warnings Battery • . Yes Lights on. Yes Key... .. ..: Yes Service interval ... Yes Brake fluid. Yes Transmission fluid temp .. Yes Instrumentation Displays Clock . ..In -radio display instrumentation Feature Trip computer .... .Yes Trip odometer. Yes Shift indicator... .. RNDM Steering Wheel Type Material. Urethane Tilting Manual Front Side Windows Window 1st row activation. Power Window Features Tinted ... ... Light Front Windshield Wiper . . Variable intermittent Rear Windshield Window. Fixed Automatic Gearshift Location. Steering column lever Interior Passenger Visor Mirror... Yes Headliner Coverage. Pull IateriaF . Cloth Floor Trim Coverage. Full Covering VinyVrubber Trim Feature Gear shift knob Urethane Interior accents ... Chrome Lighting Dome light type Delay Front reading .... Yes Illuminated entry ...Yes Variable IP lighting Yes Floor Console Storage Type ... Partial Overhead Console Storage Storage.. Yes Type. . Mini Storage Front Beverage holder(s). Yes Glove box. Yes Instrument panel. . Bin Dashboard.. Yes Prices and content availability as shown are subject to change ana should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05/01 f2017 52 of 241 8 Hondru-Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Equipment & Specs (cont'd) Legroom Front... Headroom Front .... Hip Room Front Shoulder Room Front.... 41.4" 40.7" 67.6" Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected In the dealers computer system, See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05101/2317 53 of 241 9 Hondru Ford: 300 South Main Street, Manhelm, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 .Gas, Regular Cab Regular Cab Base(F7A) ?rice Level: 750 Quote ID: National Warranty - Standard Equipment & Specs Warranty Basic Distance.. Uniirnited miles Months.. 24 months Po Overtrain Distance. 100000 miles Months.. 60 months Corrosion Perforation Distance Unlimited miles Months 36 months Roadside Assistance Distance Unlimited miles Months 24 months Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy VatleJo, City of National City By: Rick Martin Date: 055/01r20 7 54 of 241 10 - - Hondru Ford, 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Options Code Description MSRP Base Vehicie F7A Base Vehicle Price (F7A) $58,530.00 Engines 99Y 6.6L 3V SEFi V10 Gasoline - 320 HP STD @ 3900 RPM, 460 lb-ft Torque @ 3000 RPM Torque; 460 ft.Ibs. © 3000 rpm. 425 50-State Emissions NIC Transmissions 44P Ford TorgShift HD 6-Speed STD Automatic - Double Overdrive, less PTO Provision, less Park Pawl 41B Transmission Power Take -Off $295.00 Provision Front Wheels & Tires 647 Wheels, Front 22.5x7.5 White STD Powder Coated Steel, 10-Hole 085.75MM BC) hub piloted, flanged nut, metric mount, 7.50 DC rims; with steel hubs. TCG Tires. Front Two 11 R22.5G STD .Goodyear Endurance RSA (496 rev/mile) Rear Wheels & Tires 667 Wheels, Rear 22.5x7.5 White Powder STD Coated Steel, 10-Hole ;285.75MM BC) hub pirated, flanged nut, .metric mount, 7.50 CC rims; with stccl hubs. RCG Tires, Rear Four 11R22.5G STD Goodyear Endurance RSA (496 rev/mile) Brakes 67J 154 Hydraulic Brake System - Bosch HydroMax Full power with automatic adjustment, 4-channel ABS antitock brake system. includes 12"x 3" (Bosch) OSSA type rear axle mounted parking brake, Orscheln lever control, right of driver. Included Trailer Connection Socket - 7-Way, $100.00 Wired for 1 urn Signals, Separate of Stop mounted at rear of frame, for separate freer stop, tail, fum, marker fight circuits. Includes efectrfe trailer brake accommodation package with cab connections far mounting customer installed electric brake unit_ Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current Information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Cate: 6510 1t26i7 11 55 of 241 ,.. Hondru Ford 20.17 F 750 Gas, Regular Cab 300 South Main Street, Manheim, Pennsylvania, Regular Cab Base(F7A) 175452213 Price Level: 750 Quote ID: National Office: 717-665-3551 Selected Options (cont'd) Code Description MSRP Front Axle and Suspension 43P 61D 153 60A Rear Axle and Suspension 12,000 lb. Cap. Non -Driving - Dana $525.00 E-1202I -1-Beam Type Taper -Leaf Springs, Parabolic- $305.00 12,000 lb. Cap 2-leaf,, 82"x3,15". Front Stabilizer Bar $490_00 Lube, Front Axle, EmGard 50W, $50.00 Synthetic Oil 475 21,000 lb, Single Reduction - Open - STD Dana / Spicer 21060S NOTE: When specifying an axle ratio, check performance guidelines for startabiirty and gradeability. 68P Multi -Leaf Springs - 21,000 Ib. Cap STD 11-leaf includes 2,000 ib auxiliary springs for toad stabilization. 961 Shock Absorbers, Rear - Double $165.00 Acting. 607 Lube, Rear Axle, ErnGard 75W-90, $100.00 Synthetic Oil X6D 6.50 Axle Ratio N/C Wheelbase 212WB 212" W ieelbase/138" CA181" $515.00 AF1332" OAL Frame 535 765 18D 86C Exhaust 91H Singie Channel - Straignt't,' 15.14 STD SM, 80,000 PSI 1,211,200 RBM, Nigh strength low alloy steel. 10.250"x 3,092"x 0.375" (260.4mm x 78.5mm x 9.5mm). Bumper, Front - Ful! Width, Chrome Included Plated Steel - (Included in (90E) Exterior Appearance Group) Special Rating GVWR - Limited to $120.00 25,999 lb. GVWR Chrome Grille Surround - (Included in Included (90E) Exterior Appearance Group) Single, Horizontal Muffler- Frame Mounted Right Side Back of Cab wlCatalytic Converter STD Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the deaier's computer system. See salesperson for the most current information. Prepared for. Chuy Vallejo, City of National City By: Rick Martin Date: 05l3112v-17 56 of 241 12 Hondru Ford # 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 •F750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Options (cont'd) Code Description MSRP Downward facing, outlet tip. Fuel Tanks 65D Fuel Tank - LH 60 Gallon - Steel . $250.00 12 12 Gal. Single Tank Fuel Fill. $0.00 Mandatory Charge Applied, Based On Tank Selection Electrical f Alternator / Battery 17A 55M 63A 59E 962 16V Seats 88A Cab ynterior 175 Amp Mitsubishi Alternator Extra heavy duty 12 Volt. Jump Start Stud - Remote Mounted Included $90.00 Battery - One 900 CCA, Includes STD Steel Battery Box 12Voft, Motorcraft. Body Builder Wiring - At End of $135.00 Frame, Separate - (ILO Standard - Back of Cab Combined) • includes sealed connectors for 2 ground circuits, with separate left/stop, separate right/stop, stop lamps, back up lamps. Also includes 2 additional pass through wires to cab. Daytime Running Lamps $45.40 Voltmeter $100.00 Available in message center. 3010/30 Fixed Driver & Fixed STD Passenger w/Consolette - Vinyl 600A Preferred Equipment Package 600A Includes: - Wheel Seals, Front - Oil lubricated, SKF ScotSeal PIusXL Seals - Wheel Seals, Rear - Oil lubricated, SKF ScotSeaf PtusXL Seals - Hydraulic Brake System - Bosch HydroMax Full power with automatic adjustment, 4-channel ABS ant/Jock brake system. Includes 12"x 3" (Bosch) DSSA type rear axle mounted parking brake, Orscheln lever control, right of driver. - 175 Amp Mitsubishi Alternator Extra heavy duly 12 Volt. - Lights - Roof Marker/CJoarance • Amhcr Lenses, 5 Lights - Tow Hooks, Front 12) - Frame -Mounted, Painted Black - Floor Covering - Black Vinyl - Intelligent Oil Life Monitor - Steering Column - Tilt - Steering Wheel - Black PVC w/tntegral Cruise Control Switches 90A Appearance Group N/C $735.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current Information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin 0-Ate: t Ci 20i7 57 of 241 13 Hondru •Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Options (conttd) Code Description MSRP 90P 59F 21D 586 Includes front -mounted overhead console with dual stingless bins and integral front map reading fights. Includes: - Chrome Trimmed Air Registers w/Positive Shut-off - Power- Equipment Group - (Included in (90A) Appearance Group) Includes power front side windows, power door kicks and door trim panel. Power Equipment Group - (Included Included in (90A) Appearance Group) Includes power front side windows, power -door locks and door trim panel. Four Body Builder Switches - $125.00 Mounted in Center instrument Panel With connector access Located in engine compartment. Amperages vary by switch: 10. 15, 25, 25. SYNC Media System $395.00 Includes dash mounted USB 2.0 port and redundant steering wheel SYNC controls, Radio, Electronic Premium AM/FM $280.00 Stereo, Disc With 4 speakers, dash -mounted aux audio input jack and clock and redundant steering wheel audio controls. 85A Anti Theft System $120.00 85K Remote Keyless Entry w12 Key Fobs $170.00 Cab Exterior 90E Exterior Appearance Group $730.00 includes: - Bumper, Front - FuII Width, Chrome Plated Steel - (Included in (90E) Exterior Appearance Group) - Chromed Fender Badge - Chrome Grille Surround- (Included in (90E) Exterior Appearance Group) 54R Mirrors, Dual - Heated & Motorized $275.00 Rectangular, XL2020 - 102"Width Integral spot mirror, sail type, solid black finish. Miscellaneous PAINT Paint Type - Envirommnntelry STD Friendly, "3 - Wet System" 79V COV Required NIC Send a paper Certificate of Origin for a Vehicle (COV) for those states that file electronically - CA or MI. Interior Colors E_01 Gray TIC Primary Colors Y2_01 Oxford White NIC SUBTOTAL $64,645.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current Information. Prepared for: Chuy Vallejo, City of National City By: Rick martin Date: 05/01/2017 14 58 of 241 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Selected Options (cont'd) Code Description MSRP Destination Charge $1, 495. 00 TOTAL $66,140.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Ms. -tin Date: 05/0112017 59 of 241 15 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Pricing - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $58 530 00 Options & Colors $6,115.00 Upfitting $0 00 Destination Charge $1,495.00 Subtotal Pre -Tax Adjustments Description CA GPC Total $66,140.00 -$6,500.00 $59,640.00 Customer Signature Acceptance Date Prices and content availability as shown are subject to change and shouid be treated as estimates only. Actual base vehicle, package and option pricing may varyfrom this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05101i2017 60 of 241 16 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National Major Equipment (Based on selected options, shown at right) 6.8L V-10 SOHC w/5MPI 320hp TorqShift-G 6 speed automatic w/OD * 4-wheel ABS, hydraulic disc brakes * Air conditioning * AM/FM stereo with seek -scan, single in -dash CD player, MP3 decoder, auxiliary audio input, external memory control * Daytime running * Variable intermittent wipers * Tachometer * Folding low back driver bucket seat, low back passenger bucket seat * 900 amp single battery * Side steps 60.0 gal. left front fuel tank * Front axle capacity: 12000 lbs. * Front spring rating: 12000 Ibs. * Frame section modulus: 15.1 cu.in. * Cab to axle: 138" * Transmission PTO Provision * Dual electric horn Fuel Economy City N/A Exterior:Oxford White Interior:Gray k 279/82R22.5 G BSW AS tires * Tinted glass * Wireless streaming • Dual power remote heated mirrors • 22.5 x 7.5 white steel disc wheels * Message Center * Vinyl seats ' * 175 amp alternator * Audio control on steering wheel * Multi -leaf rear springs * Rear axle capacity: 21000 Ibs. * Rear spring rating: 21000 Ibs. * Frame Yield Strength 80000 psi * Axle to end of frame: 81" * Right mounted horizontal muffler, Right mounted horizontal tailpipe Hwy N/A Selected Options MSRP STANDARD VEHICLE PRICE. $58,530.00 Preferred Equipment Pa,kage 600A . N/C 6.81.3V SEFI V10 Gasoline - 320 HP @ 3900 RPM, 460 lb-ft Torque @ 3000 RPfr!I. .. STD 50-State Emissions . NIC Wheels, Front 22.5x7.5 White Powder Coated Steel, 10- Hole STD Tires, Front Two 11R22.:5G Goodyear Endurance RSA (496 rev/mile) STD Wheels, Rear 22.5x7.5 White Powder Coated Steel, 10- Hole . STD Tires, Rear Four 11R22.5G Goodyear Endurance RSA (496 rev/Tile) STD Hydraulic Brake System - Bosch HydroMax Included 21,000 lb. Single Reducton - Open - Dana / Spicer 21060S .. . . STD Multi -Leaf Springs - 21,000 Ib. Cap. STD Single Channel - Straight 'C' 15.14 SM, 80,000 PSI. STD Single, Horizontal Muffler - Frame Mounted Right Side Back of Cab w/Catalytic Converter. STD 12 Gal. Single Tank Fuel Fill. Mandatory Charge Applied, Based On Tank Selectiorl.. $0.00 175 Amp Mitsubishi. Alternator. Included Battery - One 900 CCA, Includes Steel Battery Box . STD Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 0510.712017 17 61 of 241 Hondru Ford 300 South Main Street, Marrheim, Pennsylvania, 175452213 Z Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 759 Quote IDNational 30/0/30 Fixed Driver & Fixed Passenger w/Consoiette - Vinyl ... STD Paint Type - Environmentally Friendly, "3 - Wet System" . STD Wheel Seals, Front - Oil lubricated, SKF ScotSeal PIusXL Seals Included Wheel Seals, Rear • Oil lubricated, SKF ScotSeal PIusXL Seals Included Lights - Roof Marker/Clearance - Amber Lenses, 5 Lights .. Included Tow Hooks, Front (2) •• Frame -Mounted, Painted Black. . Included Floor Covering - Black Vinyl .. Included Intelligent Oil Life Monitor ...Included Steering Column - Tilt Included Steering Wheel - Black F'VC w/Integral Cruise Control Switches Included 12,000 Ib. Cap. Non -Driving - Dan.a E-1202I - I -Beam Type . $525.00 212" Wheelbase/138" CA/81" AF/332" OAL $515.00 Fuel Tank - LH 60 Galion - Steel $250.00 SYNC Media System $395.00 Racio, Electronic Premium AM/FM Stereo, Disc. $280.00 Mirrors, Dual - Heated & Motorized Rectangular, XL2020 - 102" Width $275.00 Transmission Power Take -Off Provision $295.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special Iota[ pricing, availability or pricing adjustments rot reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05f0112017 18 62 of 241 Hondru Ford 2017 F-750 Gas, Regular Cab 300 South Main Street, Marheim, Pennsylvania, 175452213 Regular Cab Base(F7A) Office: 717-665-3551 Price Level: 750 Quote ID: Nayona Ford TorqShift HD 6-Speed Automatic - Double Overdrive, less PTO Provision, less Park Pawl STD Trailer Connection Socket - 7-Way, Wired for Turn Signals, Separate of Stop $100.00 Body Builder Wiring - At End of Frame, Separate - (ILO Standard - Back of Cab Combined) $135.00 6.53 Axle Ratio N/C Special Rating GVWR - Limited to 25,999 Ib. GVWR $120.00 Taper -Leaf Springs, Parabolic - 12,000 Ib. Cap $305.00 Front Stabilizer Bar $490,00 Lube, Front Axle, EmGard 50W, Synthetic Oil $50.00 Lube, Rear Axle, EmGard 75W-90, Synthetic Oil $100.00 Shock Absorbers, Rear • Double Acting. $165.00 Jump Start Stud - Remote Mounted .$90.00 Voltmeter $100.00 Daytime Running Lamps $45.00 Appearance Group $735.00 Chrome Trimmed Air Registers w/Positive Shut -Off Included Power Equipment Group - (Included in (90A) Appearance Group) Included Four Body Builder Switches - Mounted in Center Instrument Panel ... $125.00 Remote Keyless Entry w/2 Key Fobs $170.00 Anti Theft System $120.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments rot reflected in the dealer's computer system. See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date; 05/01/2017 19 63 of 241 Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 yf Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: National COV Required. NIC Exterior Appearance Group $730.00 Bumper, Front - Full Width, Chrome Plated Steel - (Included in (90E) Exterior Appearance Group) Included Chromed Fender Badge ... Included Chrome Grille Surround - (Included in (90E) Exterior Appearance Group) Included Oxford White NIC Gray ... NIC S U BTOTAL Destination Charge . . . $64,645.00 $1,495.00 TOTAL $66,140.00 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information, Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 0510112017 20 64 of 241 9.7',..111.4.0.4,:k Hondru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 Performance 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: Nations Performance predictions in this report represent an estimate of vehicle performance based on standard operating conditions. Variations in customer equipment, load configuration, ambient conditions, and/or operator driving techniques car cause significant variations in vehicle performance. These values are not representative of results that may be shown in actual dynamometer tests. This report should therefore be used as a guide for comparati :.e vehicle performance. tff U1 Dimensions A .... C D E F .... G .. H. v L L. M Tt Front of Bumper to Front Axle. . 39.00 in, Front Bumper to Back of Cab (BBC).. .. . 113.00 in. Wheelbase (WB). 212.00 in. Overall Length (OAL) 332.00 in. Back of Cab to Rear Axle (CA). . 138.00 in. Back of Cab to End of Frame.. . 219.00 in. Rear Axle to End of Frame (AF) ... 81.00 in. Frame Section Height.... . ... 10.30 in, Rear Frame Height Unloaded... 38,00 in. Rear Frame i-ieight Loaded 36.50 in. Cab Height. 92.90 in. Body Width .. 96.70 in. Maximum Ground Clearance N/A Minimum Ground Clearance NIA Front Tread 81.80 in. Rear Tread . 72.60 in. Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current Information. Prepared for: Chuy Vallejo, City o; National City By: Rick Martin Date: 05/0112017 65 of 241 21 Honu Ford 300 Sodruth Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 quote ID: National Performance (cont'd) Weight GVW Front Axle Rear Axle Totals Chassis. 5,777 Ibs .3,661 Ibs . 9,438 Ibs Body .0 lbs .... .. . .0 Ibs 0 Jbs Occupants Weight 200 ibs 100 Ibs ... 300 Ibs Fuel 40 lbs .. 20 Ibs . 60 lbs 1 Max Payload - (Max Payload).. .. 5,983 Ibs 10,218 Ibs 16,201 Ibs TOTAL 12,000 Ibs 13,999 Ibs 25,999 Ibs Ratings GAWR. Wheels/Tires.. Suspension Axle Legal Axle Limit... Front Axle Rear Axle GVWR 12,000 Ibs .. 21,000 ibs 12,350 Ibs 23,360 ibs 12,000 ibs .21,000 ibs 12,000 Ibs 21,000 Ibs 0 Ibs 0 lbs Selected Options that limit GVWR Totals 18D Special Rating GVWR - Limited to 25,999 lb, GVWR .. 25,999 Ibs 25,999 Ibs Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See salesperson for the most current information. Prepared For: Chuy Vallejo, City of National City By: Rick Martin Date: 0510112017 66 of 241 22 Handru Ford 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 Performance (cont'd) Start, Grade and Speed Shift indicator Vehicle equipped without Park Pawl. Shift indicator will display RNDM. Start Ratio Start grade capability in 1st gear ... 3.97 Start grade capability in reverse. . 3.13 Grade maximum grade in 4th gear Maximum grade in 5th gear Maximum grade in 6th gear. Ratio 1.15. 0.86. 0.67 Speed Top Speed (level grade) . To meet your requirement you need a maximum axle ratio of 11.20 Top Speed on 3.0% grade.. ... To meet your requirement you need a maximum of 165 hp Cruise Speed Engine RPM at desired cruise speed . . Variables in Use Rear axle ratio:. . Tire size:.. Gross Vehicle Weight (GVW): Clutch engagement torque: l nrriiie conversion ratio: Peak engine torque: Engine Power:.... 6.5016.50 11R22.5 (496 rev/mile) 25,999 ihs 230 ft.ibs. 2.00 460 ft.Ibs. 320hp@3,900rpm 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Levet: 750 Quote ID: Nationa Desired 15.00 %.. 15.00 % Desired 3.00 % 3.00 % 3.00 % Desired 75 mph 55 mph 60 mph Peak Torque RPM:.. Frontal Area:. Cruising RPM. Worst road surface. Final Drive Ratio: crag Coetificient Calculated 21.19 % 16.68 % Calculated 6.13 % 4.57 % 3.59 % Calculated 83 mph 72 mph 2,173 rpm 3,000 rpm 56.34 Sq.Ft. 2,600 rpm Typical Highway 0.67 0.80 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system, See salesperson for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05/01/2017 67 of 241 23 Hondru Ford r 300 South Main Street, Manheim, Pennsylvania, 175452213 Office: 717-665-3551 Performance (cont'd) Shift Chart 5.000 4,500 4,000 3,500 3,000 E. 2,500 2,000 1,500 1 1,000 Soo 2017 F-750 Gas, Regular Cab Regular Cab Base(F7A) Price Level: 750 Quote ID: Nation. �Gear5111ft Cruise Speed —Pe* Torque RPM Peak HP RPM -.Cruising RPM Governed RPM 2 d 3rd .. a f 5 10 15 2Q 25 30 35 44 45 50 55 50 65 70 75 80 85 90 95 mph Turning Radius Turning radius to curb: Turning radius to bumper.. . 28.12 ft 29.69ft Prices and content availability as shown are subject to change and should be Treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments notreflected in the dealer's computer system. See salesperson•, for the most current information. Prepared for: Chuy Vallejo, City of National City By: Rick Martin Date: 05/01l2 17 68 of 241 24 9/14/2017 National Joint Powers Alliance :: HD Industries, Inc. Home > Cooperative Purchasing >Contracts - Fleet >Roadway Maintenance, Asphalt, Snow & Ice > HD Industries, Inc. FI.U. INDUSTRIES, INC. Overview Contract Documentation Pricing Marketing Materials WA Contact Information HOW TO PURCHASE r Our step-by-step guide Vendor Contact Info Harold Dillingham Dir&ct Phone: 500-256-6126 Info1+Ooro-patch.com www.oro-patch,corn HD Industries, Inc. Contract#: 113012-HDI Categery: Roadway Maintenance, Asphalt, Snow & Ice Description: Pot -Hole Repair Maturity Date: 02/20/2018 _1TL A AWARDED c:.3N H.D. Industries, Inc is a leading manufacturer of Asphalt Pothole Fetchers with 34 years of experience. The Pro - Patch Pothole Patcher by H.D. Industries, Inc is a patented asphalt patching machine capable of making effective and permanent repairs under all weather conditions. We have a 45,060 sq. foot facility that ensures our patented designs are integrated with state of the art engineering and top quality workmanship from experienced craftsman. Call us today or visit www.Pro-Patch.com for a demo of our product and more information about our products. h ttp s://www. n j p a co op , o rg/coo pe rati v e-purch a s i ng/contracts-fl eetl roadw 69 of 241 asphalt-snow-ice1113012-hdi/ 111 CC/CDC-HA Agenda 10/3/2017 — Page 70 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the City of Modesto Bi 70 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: 'October 3, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback the City of Modesto Bid and Specifications No. 1617-12 to award the purchase of one (1) RAVO 5 iSeries Sweeper to Municipal Maintenance Equipment, in an amount not to exceed $253,574.18 PREPARED B' [Ray Roberson, Management Analyst II PHONE: [(619) 336-4583 EXPLANATION: See attached explanation. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAI STATFMFNT: APPROVED: ACCOUNT NO. APPROVED: 644-416-221-511-0000 (Equipment Replacement Reserve): $253,574.18 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: I Li STAFF RECOMMENDATION: Adopt Resolution awarding the purchase of one (1) RAVO 5 iSeries Sweeper for the National City Engineering and Public Works Department. BOARD I COMMISSION RECOMMENDATION: NIA. ATTACHMENTS: 1. Explanation 2. Quote 3. City of Modesto Resolution, Bid and Specifications No. 1617-12 4. Resolution 71 of 241 Explanation: As part of the FY 2018 annual budget, City Council approved funding through the Trash Rate Stabilization Fund for the purchase of one (1) street sweeper for the National City Engineering and Public Works Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the City of Modesto Bid and Specifications No. 1617-12 to award the purchase of one (1) RAVO 5 iSeries Sweeper to Municipal Maintenance Equipment, in an amount not to exceed $253,574.18. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the City of Modesto Bid and Specifications No. 1617-12 was competitively bid through a Request for Bid (RFB) process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the City (Buyer) to piggyback the City of Modesto Bid and Specifications No. 1617-12 to award the purchase of one (1) RAVO 5 iSeries Sweeper to Municipal Maintenance Equipment, in an amount not to exceed $253,574.18, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasng. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2018 annual budget. The Equipment Replacement Reserve will be replenished by the Trash Rate Stabilization Fund. 72 of 241 ' a f "Customer Satisfaction is Our Goal" August 30, 2017 2360 Harvard Street • •Sacramento, CA 95815 • (9I6) 922-1 101 • Fax: (916) 922.1034 1913 Nancita Circle • Placentia, CA 92870 • (714) 528-8770 • Fax: (714) 528-8744 4750 Caterpillar Rd., Unit D • Redding, CA. 96003 • (530)-243-4856 a Fax: (530) 243-1447 1930 W. Winton Ave., Suite 8 • Hayward, CA 94545 • (510) 670.0230 .• Fax: (510) 670-9003 www.source-rnrne.coin • California State Contractors License #980409 • DIR 1000004282 City of National City TEL 619-336-4589 Public Works FAX 619-336-4594 1726 Wilson Avenue tgaut©nationalcityca.gov National City, CA 91950 Attention: Tony Gaut, Equipment Maintenance Supervisor We are pleased to provide the following cooperative purchase proposal and information for the City of Modesto's recent purchase of a RAVO 5 iSeries Sweeper for your review. Municipal Maintenance Equipment, Inc. is happy to offer additional unit(s) as.provided to the city of Modesto. We can honor the purchase price of $229,275.00 for each RAVO 5 iSeries per City of Modesto's Bid No. 1617-12 opened 10-26-116 and Purchase Order No. 112254 dated 1-30-17. To meet the requirements for the City of National City, we are able to make the following additionto the City of Modesto's specifications for your consideration: Addition: Container Dump (High Dump) Summary: 1 each RAVO 5 iSeries per City of Modesto's bid specs Including above Container Dump Addition Sub -Total 8.75% Estimated Sales Tax CA Tire Fee Total F.O.B. National City, CA $ 3,887.00 • $229,275.00 + 3,887.00 $233,162.00 20,401.68 • 10.50 $253,574.18 Quotation includes delivery and on -site training n Normal delivery 150-180 days A,R.O. • • Sales tax applicable at time of delivery will be shown on invoice O Terms Net. 30 • Quotation valid for 30 days Thank you for your continued interest in this fine product. We appreciate the opportunity to offer the RAVO Compact Sweeper for your review and look forward to being of further service should you require it. Respectfully submitted, Municipal !MMaintenar.,ce Equipment, Inc. (.fames Wheeler, General Manager Enclosures 73 of 241 WEEillN4.3 AROljNo THE WQRLD WITri PrissioN 74 of 241 SLUEEFINR5, ROLfNt) Tift Vi0141' ,vil 'A -I PA55l67. 1. introduction 2. Definitions 3. Scope of the warranty 4. Obligations of the beneficiary 5. Period of warranty 6. Exclusions 3 3 5 5 6 FAYAT GROUP 75 of 241 I. Introduction The Fayat Group, of which RAVO is part, develops, produces and setts high -quality products throughout the world. We strive to provide optimal service and competitive prices for our clients. This as supported bythe factory warranty provided with each new machine with which we express our confidence In the quality of our products. These conditions describe the scope ofthe procedures related to the factorywarrastty. All sales and service employees of RAVO are expected to be aware of the policy and procedures established in these warranty conditions. We call your attention to the fact that the procedures are not the same for all companies within the Fayat group. .The warranty conditions are part of the RAVO dealer and/or service dealer contract, and offers prepared by RAVO and are exclusively intended for use by RAVO (service) dealers. End users are not entitled to make claims against RAVO on the basis of these conditions; all requests must be directed to a recognised service point of the RAVO dealer network. In addition to the MVO warranty conditions, the FMME conditions apply to all offers made by RAVO and agreements made with RAVO, with the exception of art, XI {"Warranty") of the FME conditions. These RAVE} warranty conditions take the place of the warranty provision We* FME conditions. Important: Warranty claims are only valid when the conditions established in article 4 of these wananty conditions have been satisfied. 2. Definitions -RAVO: the private limited company RAVO BV established according to the laws of the Netherlands established in Alkmaar, The Netherlands, registered with the Chamber of Commerce in Alkmaar under no. 37045872. - Manufacturing defect: a deficiency that was not detectible at the time of inspection or delivery that the dealer proves to have been entirety or primarily a direct result of Incorrect construction by RAVO, poor workmanship and/or the use of poor -quality materials. -End user. a person that purchases RAVO products for his/her own use. - Dealer_ (re)seller of RAVO end products and/or provider of maintenance service. - Form 5E330.07: Form concerning delivery, installation and warranty registration that roust be filled in by the dealer and end user at the time of sale. 76 of 241 3. Scope of the warranty 3.1 RAVO guarantees the machines and parts that it produces and sells against defects that occur during the period established in article 5 that are entirely or primarily the result of a manufacturing defect. The obligations of RAVO resulting from {defects in) (portions of) machines and parts it sells are limited by the conditions of this warranty. 3.2 Machines The warranty on machines establishes the right to compensation of the cost of replaced parts and the directly related labour costs, to the extent these costs were necessary to restore a factory defect. Parts The warranty on parts exclusively provides the right to compensation of the cost of the replaced part, to the extent these costs were required to restore a factory defect of the replaced part. There is no right to compensation forthe related labour costs. 3.3 The warranty provides no right to compensation for costs not explicitly mentioned in article 3.2, such as costs for replacement machines, regular maintenance, transport {incl. government taxes), lubrication and leaning agents, towing. administration, fuel and additional costs. Furthermore, the warranty provides no right to compensation forthe cost of temporary ar repeat repairs. Costs included under "temporary repairs" indude all costs for workthet will not result in the permanent repair of a defect. 3.4 If the dealer does not satisfy all of the obligations of the dealer agreement, the sales agreement or any related agreement with RAVO or does not do so adequately or within the established time frame, RAVO is exempted from all warranties related to these agreements. 3.5 RAVO extends warranties exclusively to RAVO dealers that have purchased RAVO machines and/or parts directly from RAVO. Thewarranty cannot be transferred to, nor in any other way benefit, a third party. 3.5 Warranty is provided exclusively for machines and parts produced by RAVO. No warranty is given on machines and/or parts sold but not manufactured by RAVO unless RAVO has rights to compensation established by a warranty from the manufacturer. The term and coverage of this warranty is established by the manufacturer's warranty conditions. 3.7 At the request of the dealer, RAVO can mediate warranty claims for machines and/or parts that are provided directly from the manufacturer to the end user, however only after the dealer has first contacted the manufacturer and underthe condition that RAVO is under no obligation to provide a warranty for the concerned machine and/or part. 77 of 241 .11)0,r,v+'-'rrooty kltr?n , 4. Obligations of the beneficiary 4.1 MediInes must be registered by the end user within 14 days fallowing the date of delivery by sending the completed and signed form SF330.07. 4.2 RAVO must be Informed in writing, not laterthan 4 weeks following commencement of the work underwerrartty, of the nature and scope of the deficiency and the (budgeted) repair costs. Faltlure to comply with thls requirement results in annulment of the warranty coverage for this incident lender penalty of nullity, legal claims related *warranty procedures must be }r±liit + within 1 year of the timely not$ficatim of the deficiency. 4.3 The dealer's required to use original RAVO parts and accessories, obtained from RAVO, for warranty repairs. The cost of parts obtained from third parties and/or repairs tarried out by third parties will not be reimbursed, except with advance, written approval from RAVO. 5. Period of warranty 5.1 A right to coverage under warranty only exists when the beneficiary proves that the deficiency occurred within the period mentioned hereafter. 5.2 The start date of the warranty period is the date of delivery to the end user or at most 30 days from the date of departure from the RAVO manufacturing facility in Alkmaar, whichever is reached first. 5.3 Cieferral afthe warranty start date,, to a total of maximum 6 months, can be established ifthe machine is delivered prior to the in-ser to date. This must be suopurted through submission of a request for 'delayed warranty start dote." Including the date of delivery and the planned In- service date es well as a signed copy of form SF330.37. RAVO can deny the request. tithe machine is used before the delayedwarranty start date, the start date indicated in 5.2 applies. 5.4 The period of warranty: Compact sweepers: • 2 years or 2000 engine hours. The first value that is reached shall apply with binding effect. • 55 years on chassis and container module Tanker nodules lguiiey emptier, vacuum trucks and combinations): • 1 year or 1000 hours of vacuum purrnp operation, The first value that's reached shall apply with binding effect. • 5 years -for tine tank Parts sold and produced by RAVO: • 1 year. Demoanadiines • 1 year or 1:100 engine hours. The first value that is reached shall apply with binding effect. 78 of 241 6. Exclusions 15. i There Is no right to warranty coverage lithe dealer cannot prow that • the failure is the result of factory defect • the regular maintenance inspections, and possible associated repairs, indicated in the maintenance booklet have been performed adequately and according to schedule • the machine and the part in question have been used in accordance with the intended use as defined in the RAVO use, maintenance and operating guidelines • repairs have been performed in accordance with the service manual for the machine • the defect is not the result of normal wear, such as wear of tires, wheels and components that are exposed to and/or related to the stream of contaminants, such as the suction nozzle and suction tube inducting connections, extensions elbows and other components, brushes and fan, fan cone and housing with fan tunnel • the machine and the part in question is adjusted (or has been) aecordingto RAVO-established specifications • the failure is not the result of replacement or use of any part in the machine that was not provided by RAVO or does not meet the specifications established by RAVO • no change has been made to the machine that was not approved by RAVO 79 of 241 mm1g"iwi eiIvtalr. Eaiivig 1110111 irum HirrI !rmii iimj Aiq! MODESTO CITY COUNCIL RESOLUTION NO. 2017-15 RESOLUTION AUTHORIZING THE AWARD OF BID FOR THE PURCHASE OF A NEW COMPACT BIKE LANE SWEEPER TO MUNICIPAL MAINTENANCE EQUIPMENT, SACRAMENTO, CA, AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO ISSUE A PURCHASE ORDER FOR AN ESTIMATED TOTAL COST OF $246,768 WHEREAS, the purchase of a new compact bike lane sweeper for the Green Waste Division of the Public Works Department has been approved to support the cleaning of new bike lanes in various Iocations around the City, and 'WHEREAS, the City Manager authorized the Purchasing Manager to issue formal Request for Bids (RFB) for new vehicles and heavy equipment through various competitive processes, and 'WHEREAS, on September 28, 2016, the Purchasing Division issued RFB 16I7- 12 for the purchase of a new compact bike lane sweeper on the City's website under the commodity codes for automotive vehicles, trucks with specialized bodies and street sweepers. Prospective bidders were notified online of the bid opportunity. Eight companies chose to download oad the RFD document, and WHEREAS, on October 25, 2016, bids were formally opened in the City Clerk's office. One company chose to respond. There are no local vendors capable of providing this type of equipment. Municipal Maintenance Equipment, Sacramento, CA, provided a responsive and -responsible bid, and WHEREAS, based on providing the overall lowest responsive and responsible bid, City staff recommends the award of bid for the purchase of a compact bike lane sweeper to Municipal Idlaintenarice Equipment, Sacramento, CA, for a total estimated cost of $246,768, and 0 tl10120171PWISFisahiolitem 16 2017-15 81 of 241 WHEREAS, Modesto Municipal Code Section 8-3.203 generally requires all purchases, which meet or exceed S50,000 for material, equipment or contractual services to be formally bid. The award of bid for the purchase of a compact bike lane sweeper to Municipal Ivlaintenance Equipment, Sacramento, CA, conforms to the Modesto Municipal Code 8-3,203, and WHEREAS, all street sweepers in the City are purchased by the Stormwater Compliance Fund and operated by the Green Waste Division, and WHEREAS, sufficient funds for a new compact bike Iane sweeper are budgeted in Fiscal Year 201 6-2017 in account 4480-44111-57003, NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Modesto that it hereby authorizes the award of bid for the purchase of a new compact bike lane sweeper to Municipal Maintenance Equipment, Sacramento, CA, BE IT FURTHER RESOLVED that the City Manager, or his designee, is authorized to issue a purchase order for an estimated total cost of S246,768. 0tf10120I7/FW/SFisahi&ltera 16 2 2017.13 82 of 241 The foregoing resolution was introduced at a regular meeting of the Council of the City of Modesto held on the 10th day ofJanuary, 2017, by Councilmember Ridenour, who moved its adoption, which motion being duly seconded by Councilmember Zoslocki, was upon roll call carried and the resolution adopted by the following vote; AYES: Councilmembers: Ah You, Grewal, Kenoyer, Madrigal, Ridenour, Zosiocki, Mayor Brandvold NOES: Councilmembers: None ABSENT: Councilmeinbers: None ATTEST: (SEAL) APPROVED AS' TO FORM: By; ADAM U. LINDOREN, City A a1l}0/2017/PWfSFischioiutem k6 3 TEPH IE LOPEZ, City 2011-15 83 of 241 MODESTO CALIFORNIA PURCHASE ORDER City of Modesto Purchasing Division 1010 Tenth St„Suite 5300 Modesto, CA, 95354 Tel: (209) 577-5405 Fax: (209) 544-6821 Vendor: MUNICIPAL MAINTENANCE EQUIP 2360 HARVARD STREET SACRAMENTO,CA, 95815 Purchase Order No: 112254 Deliver By : 30-JUN.-2017 Foe . Terms : Wet SO Buyer : Cindy Medley Requester : Kathleen Crandall Issue Date : 30.JAN-2017 Page : 1 of 2 IRevisien: Ship To: PW.Fleet Services Administration 1609 6th Street Modesto, CA 95354 Invoice To: City of Modesto Accounts Payable PO Sox 642 Modesto, GA 95353 Vendor Contact: Email: Fax: i1NE OTY ' UOM ITEM - DESCRIPTION UNIT PRICE EXTENDED PRICE 1 2 3 l I 1 1 1 I� 1 Each LOT Each CURRENT YEAR, RAVO 5 iSERIES, SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED PER SPECIFICATION 1617-12 TIRE RECYCLE FEE VENDOR TO COMPLETE ALL DPiV PAPERWORK, THE CITY REQUIRES AN EXEMPT PLATE FOR, LOCAL GOVERNMENT. I . 229,276,0300 10.5000 0.0000 I i i 225,275,00 10.50 0,00 Note to Supplies: Per RFB 1617-12, Uafed 10125/16 From Frank Wheeler 111 SALES TAX: $ 16,909.03 IMPORTANT 1NSTRUCTYONS 1.INVOICE IN DUPLICATE. MAIL PROMPLTY TO CITY OF MODESTO ATTN:ACCT PAYABLE P.O.BOX 642, MODESTO, CALIFORNIA 95353. 2. INVOICE EACH PURCHASE ORDER SEPARATELY. 3. ALL ITEMS F.O.B DESTINATION UNLESS OTHERWISE SPECIFIED. 4-CITY RESALE PERMIT N(7•SRAM 28-043E175. 5. ORDER SUBJECT TO CON➢ITIONS SET FORTH ON FACE OF ORDER AND ATTACHED TERMS AND CONDITIONS. TOTAL: $ 246,194.53 Ili 84 of 241 PURCHASE ORDER -TERMS & CONDrONS 1.PAYMENTS: Payments shalt be made iipon submission of itemized invoices in duplicate at the prices stipulated herein for supplies delivered and accepted or services rendered and accepted, less deductions, if any, as herein provided. Payment for partial deliveries may be made whenever amounts due so warrant or when requested by the Vendor and approved by the Purchasing Manager, 2.INSPECTiON: All materials and workmanship are subject to Inspection and test by the City for compliance with specifications.as inrliu1ed herein, within a reasonable time after delivery. In the event articles or services ere detective or not in conformity with this order, the City shall have the rights to either reject the items or require correction. Defective articles or services shag be removed from City premises and/or corrected by and at the expense of the Vendor. Failure to inspect and accept or reject shall not relieve the Vendor from responsibility for compliance with specifications. Final acceptance shall be conclusive except as regards to latent defects, fraud. or such gross mistakes as amount to fraud. 3.RESPONSIBiLITY: Unless otherwise specified, the Vendor shall be responsible for all items covered by this Purchase Order until delivered at the designated delivery point and the Vendor shall bear all risks as to items rejected or requiring correction after notice of such rejection or correction is given. 4.SHIPMEN1': All items F.O.B. Destination unless otherwise specified. When authorized, freight to be prepaid. Do not ship collect Original receipted freight bill must accompany invoice. Shipment must be made within the time stated on Purchase Order, failing which City reserves the right to purchase elsewhere and Charge Vendor with any loss incurred, unless delay in making shipment is due to unforeseeable causes beyond the control, and without the fault or negligence of the Vendor. S.CHANGES. This Purchase Order may at any time, by written order, be changed in regard to the materials or service to be furnished, quantities ordered, unit price, discount, delivery point or arrangeernents, terms or any other 'natters affecting a valid order. In the event such change causes an Increase or decrease in the cost of performance hereunder, and equitable adjustment will be made for the cost thereof, subject to the approval of the Purchasing Manager, and written notice given therefore. b.WARRANTYNT : Notwithstanding any other provisions of the order, Vendor warrants that the materials, supplies or other services furnished shall be of the most suitable grade and exactly as specified in this order. Such warranty shall include the following: performance, workmanship, labor, materials, seller's design or engineering contributions. if a defect is discovered in any item of materials, supplies or services covered in this order, Vendor shall correct at its expense, Including transportation/freight, such defects as are reportedwifhin one year of final_acseptance. Upon expiration of the applicable warranty period. all such liability shall terminate except for fraud, or such gross mistakes as amount to fraud, Patent detects er specific failure to comply with the terms of this order. 7.DlSCOl3NT: In connection with any discount offered, time will be computed from date of delivery to carrier when delivery and acceptance are at point of origin, or from date of delivery and acceptance if at destination or from date correct invoice Is received by City if invoice date is later than date of delivery. &INSURANCE: All orders where work, maintenance, or service is performed on City property require appropriate Insurance and indemnification. Services will be suspended without proper insurance certificates being on tile with the City. Contact the City Purchasing Office to verify the type and amount of Insurance required. 9.EXEMPTIONS: The City is exempt from payment of Federal Excise Tax, All invoices shall be exclusive of such excise lax. 1f purchase is not subject to Sales Tax, the statement tor resale will appear In body of Purchase Order. 1O.INFRINGEMENT: Vendor agrees to protect. Indemnify and save harmless the City as buyer, its agents, officers, employees, and volunteers from any claim, loss or damage from infringement of trademarks patents, copyrights and unfair competition action with respect to this Purchase Order. 11.!NDEMNITY: The Vendor shall hold the City,lts agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims,losses,Iiabilities, judgments or damages from every cause, including but not limited to injury to person or property or wrongful death, including reasonable costs and expenses of defense of any judicial or administrative action, arising directly or indirectly out of any negligent tar intentional act or emission of Vendor, or its agents, officers, employees, or volunteers relating to or during the performance of ils obligations under this Agreement. Vendor's obligation to defend, indemnify, and hold the City, its agents, officers, and employees harmless under the provisiohs of this paragraph is not limited to or restricted by any requirement In this Agreement for Vendor to procure and maintain a policy of insurance. In the indemnity clause contained herein Vendor agrees to defend, indemnify and hold City harmless from the negligence of its employees, among other risks. With reference to fres foregoing, the parties agree that all risk of loss, including but not limited to damages, property losses and Defense of third party suits, arising out of or reia ing to the operation of City owned vehicles by Vendor's employees is apportioned to Vendor in accordance with Ilia provisions i uri ined iri Indemnity. 12.GOVERNING LAW: This Purchase Order shall be deemed made in, governed by, performed in, and construed and enforced in accordance with the laws of the State of California, U.S.A„ without giving effect to its conflicts of laws, provisions or principles. 13.UABI UTY: The City shall not be responsible for any damage that may accrue by reason of the death or injury of the person of the Vendor's officers, agents, employees, invitees, or licensees, or be set up at any time because of personal injury or damage to oroperty sustained by any other person or persons, which may have been caused or contributed to, approxlmately or remotely, by reason of or in the course of performance of the Purchase Order. The Vendor shall assume full responsibility for the defense of any claim arising under the Purchase Order and the Vendor shall Rave, keep, and bear harmless the City, all officers and employees thereof, from ail damages, costs, or expenses because of personal injury or property damage based on the performance of this Purchase Order or asserted against It. 14,DISPUTES: Al! disputes concerning questions of fact which may arise -under this -Purchase Order, and not disposed of by mutual consent, shall be decided by the Purchasing Manager. 1S.OFFER AND ACCEPTANCE: Vendor represents its acceptance to provide products and/or services as follows: City's offer to purchase products and/or services is expressly candilioned upon Vendor's assent to the terms and conditions set forth in City's purchase order documents, specifications, supporting data, and these articles. Vendor agrees that Vendor's Order Acknowledgment terms and conditions received prior to, during, or after order placement by City are hereby rejected. City purchase orders signed by the City's Purchasing Manager or his/her designated agent and issued to Vendor constitute written notification to Vendor of City's rejection of any and all of Vendor Order Acknowledgments, counter offers and changes to the City's terms and conditions. 16.CANCELLATION: The City reserves the right to cancel the order with the vendor upon failure to meet contractual expectations andler obligations, as recommended by the Purchasing Manager or his/her designee. Either party may terminate the contract in its uniiateral discretion for any or no reason by providing at least sixty(SO) days written noliee of its desire to terminate. 17.ASSIGNMENT: Neither this purchase order nor any portion thereof shall be subcontracted or assigned without the written consent of the City in each and every instance. 18.MISCELLANEOUS: Time is of the essence in each and every provision of this purchase order. 85 of 241 MODESTO CALIFORNIA CITY OF MODESTO REQUEST FOR BID MW SPECIFICATIONS NO. 1617-12 FOR SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED BID OPENING: October 25, 2016 at 11:00 A.M. CITY OF MODEST° CONTACT: Cindy Malley, Buyer E-MAIL ADDRESS: cme1y a®modestogov.com PHONE: (209) 571-5164 1 86 of 241 CITY OFF MODESTO REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 TABLE OF CONTENT'S Page Notice to Bidders ... ••-3 City Contacts ... 4 Calendar of Evens ..., ... ......,.4 Offer and Acceptance. 4 FORMS BM Acknowledgement (Signature Form) 5 Pricing Schedule (signature form) ••«6 Exceptions, Clarifications, Amendments 7 References ... 8 Financial Interest Disclosure Four », 9-11 Company History Statement. ...... ... ... 12 Support of Local Vendor Declaration Form ..13 KCAL SPECIFICATIONS AND REQXJ NTS Scope of Work ... ....14 Technical Liaison ............ .......,..14 Delivery, Inspections and Acceptance .... 14 GENERAL TERMS AND CONDITIONS Bid Submittal 15 Acceptance/Rejection oflrreguiar Bids. 15 Complete Bid Document ....... 15 Compliance / Non-Corplianc.e 16 Pricing Format ». 16 Pricing Schedule 16 Award of Bid 16 Termination of Services ... ..................17 Payment, .;. .....20 Ailachment A— Equipment Specification PSIS 88 —SWEEPER, COMPACT, BIKE Imo, TRUCK MOUNTED 2 87 of 241 NOTICE TO BIDDERS NOTICE IS H H REBY GIVEN flat the City of Modesto, County of Stanis? a~us, State of California, will receive at the City Clerk's office, 1010 Tenth Street, Suite 6600, Modesto, CA 95354 sealed bids for the purchase and delivery of one current year sweeper, compact, bike lane, trek mounted for the Public Works Department, Fleet Services Division. All equipment, materials, and supplies shall be fitrnished F.O.B. City of Modesto. Bids can be downloaded from the City's Purchasing website at http://www.modestogov.com/257/Contracting-Bid- Opportunties; such bids shall include all necessary specifications. Each bid .hail be sealed and filed with the City Clerk's office, 1010 Tenth Street, Suite 6600, Modesto, CA 95354 no later than Tuesday, October 25, 2016 at 11:00 A.A , at which time bids will be opened, read and recorded. All bids shall be available for review following City Council award approval, at the Purchasing Division, 1010 Tenth Street, 5th Floor, Suite 5300, Modesto, CA 95354. Bids will be received only at the address shown above, and prior to the time indicated. Any bid received at or after said time and/or date, or at a place other than the stated address cannot be considered and will be returned to the bidder unopened. All bids, whether delivered by an employee of the bidder, U.S. Postal Service, courier or package delivery service mast be received and time stamped at the stated address prior to the time designated. The City Clerk's time stamp shall be considered the official timepiece for the purpose of establiFhing the actual receipt of bids. The City of Modesto assumes no responsibility for delay in the delivery of the bid. On the outside of boot the bid envelope and courier envelope, the bidder shall indicate the following: NAME AND ADDRESS OF BIDDER SPECi 1CATION NUMBER 1617-12 SWAP t, COMPACT, DEICE LANE, TRUCK MOUNTED BID OPENING DATE: OCTOBER 25, 2016 AT 11:00 A.M. MAIL TO: CITY CLERK 111 OF MODESTO P.O. BOX 642 MODESTO, CA 95353 COURIER TO: CITY CLERK CITY OF MODESTO 1010 10711 STREET, SUITE 6600 MODESTO, CA 95354 The City reserves the.right to reject any or all bids or to waive any informalities or minor irregularities in a bid. No bidder may withdraw -his/her bid for a period of sixty (60) days after the date setior.the-npening thereof. Bidder shall state the warranty covering items bid, in writing, with the City's bid sheet at the bid opening. 3 88 of 241 CITY CONTACTS All questions regarding these specifications, terms, and conditions shall be submitted in writing via email to: cmedley@a,modestogov.com All contacts during the bid process shall be through the Purchasing Division. Attempts by the bidder to contact department representatives may result in disqualification of the bidder from the bid process. CALENDAR OF EVENTS Event Date Bid Issued September 28, 2016 Written Questions Due October 4, 2016 Addendum Issued October 11, 2016 Response Due BEFORE 11:00 A.M. on Tuesday, October 25, 2016 Bid Award Date December 1, 2016 Note: Award date is approximate. Note; Deliver or mall bids to the referenced address, rn1v, as indicated in the Notice to Bidders. It is the responsibility of each bidder to be familiar with all of the specifications, terms and conditions and the site condition (if applicable). The bidder agrees and acknowledges all RFB/Q specifications, terms, and conditions and indicates the ability to perform by submission of a bid. By the submission of a bid, the bidder certifies that if awarded a contract they will make no claim against the City based upon ignorance of conditions or misunderstanding of the specifications. OFFER AND ACCEPTANCE: Seller represents his/her acceptance to provide products and/or services as follows: City's offer to purchase products. and/or services is expressly conditioned upon Seller's assent to the terms and conditions set forth in City purchase order documents, specifications, supporting data, and these articles. Seller agrees that Seller's Order Acknowledgement terms and conditions received prior to, during, or after order placement by City are hereby rejected. City purchase orders signed by the City's Purchasing Manager or his designated agent and issued to Seller constitutes written notification to Seller of City's rejection of any and all of Seller Order Aclmowledgements, cater offers and change to the City's-terms and conditions. 4 89 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED BID ACKNOWLEDGEMENT The City is soliciting bids from qualified bidders to furnish its requirements per the specifications, tetras and conditions contained in the above referenced Bid number. This Bid Aclmowledgementnrost be comply signed by a reemomulde officer or employee, dated and submitted with the bid response. Obligations assumed by such signature must be fulfilled. 1. Preparation ofBids: (a) Ali prices and. notations nuasthe printed in ink ortypewritten. No erasures pentmted. Errors may be crossed out and corms printed in ink or typewritten adjacent and must be initialed in uric by person signing Orchid. (b) Quote price asspecified pecifiled in Bid_ No alberalans or changes or any }dad shall be permitted to Bid Fortin. Responses that do not comply shall be subject to rejection in totaL ' 2. Failure to Saha* Bid Ifyou are not submitting a bid but want to remain en the mailing list and receive theme bids, complete, sign and return this Bid . Acknowledgement and state the reason you are not pricing. 3. Taxes and Freight Charges: (a) Unless otherwise required and specified in the RFB, the prices quoted herein do not include Sales, Use or other taxes. (b) No charge for delivery, drayage, express, parcel post pang, cartage, cane, license fees, permits, costs of bonds, or for any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the bid. (c) Amount paid for transpoaaticn of property to the City is exempt from Fedaral Transportation Tax. An exemption certificate is not required where the shipping paper shows the consignee as one (1) of the Agencies; as such papers may be ace. red by the carrier as proof of the exempt character of the shipment (d) Articles sold to the Agencies are exempt Sam certain Federal excise taxes. The Agencies will furnish an exertion certificate. 4. Award: (a) Unless otherwise specified by the bidder or the RFB gives notice of an aril -or -none award, the City may accept any item or group of items of any bid. (b) Bide are subject to acceptance at anytime within thirty (30) days ofopening, -unless otherwise specified in the RFB. (c) A valid, written purchase order marled, or otherwise furnished, to the successful bidder within the time for acceptance apecilied results in a binding contract without further action by either party. The contract shall be interpreted, construed and given effect in all respects according to the Laws of the State of California 5. Patent Indemnity: Bidders who do business with the City shall hold the City, its officers, agents and employees, harmless from liability of nature or kind, including cost and expenses,for infringement or use of anyp t, copyright or ether proprietary right, secret process, winded d or an. article ar appliance famished or used in connection with the contract ar purebase order. te>iad inveioa, 6. Samples: Samples of items, when required, shall be furnished fredof expense to the City and if not destroyed by test may upon request (made when the sample is furnished), be rettuned at the bidder's expense. 7. Rights and Remedies of Agencies for Default (a) In the event any item furnished by the bidder in the performance of the contract or purchase order should fail to conform to the specifications therefore or to the sample submitted by the bidder with its bid, the City may reject the same, and it shall thereupon become the duty of the bidder to reclaim and remove the same forthwith, without expense to the City, and immediately to replace all such rejected items with others contemning to suelh.specifications or samples; provided that should the bidder fail, neglect or refuse so to do the City shall thereupon have the right purchase in the open market, in lieu thereof; a corresponding quantity ofauy such items and to deduct from any moneys due or that may there after come due to vendor the difference between the prises maned in the contract or purchase order and the actual cost thereof to the City. In the event that the bidder fails to make prompt delivery assperi fled for any item, the same candltions as to the rights of the City to purchase ir_tlne_opanmatket and to reimbursetnent set forth above shall apply. except when delivery is delayed by fire, stake, freight embargo, or Act ofOod or the government (b) post of inspection or deliveries or offers for delivery, which do not meet specifications, will be home by the bidder_ (c) The rights and remedies of the Agencies provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. 8. Discounts: (a) Terms of less than ten (10) days for cash discount will be considered as net (b) In connection with any discount offered, time will be computed from date of complete, satisfactory delivery of the supplies, equipment or services specified in the RFB, or from date correct invoices are received by the City at the billing address specified, if the latter date is later than the date of delivery. Payment is deemed to be made, fbetepunpose of c=Mg thc discount, on the date ofmaMeg the t 's shook 9. California Government Code Section 4552: In submitting a bid to a public purebasing body, the bidder offers and agrees that if the but is accepted, it will assign 10 the purchasing body all rigs title, and isiterest in and to ail causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, amiraencing with Section 16700, ofPart 2 ofDivision 7 of the Business andPrafessions Code), arising fines pure aces of goads, materials, or services by the bidder for sale to the purchasing body pursuant to the bit Such assignwent shall be made and become effective at the time the purchasing body tenders final payment to the bidder. 10. No Guarantee or Warranty: The City makes no guarantee or warranty as to the condition, emnphleteness or safety ofauy material or equipment feat may be traded in on this order. 11. One "Inked" Signed Original Bid Document Required: Failure to furnish one "inked" signed original bid document may result in disqualification. THE undersigned acknowledges receipt of the referenced RFB and/or Addenda and offers and agrees to furnish the Rrticies and/or services spewed on behalf of the bidder Indicated below, in accordance ;with the specifications, terms and conditions of this RFB and Bid Acknowledgement, for the pricing indicated on the Pricing Schedule. Fri$: Municipal Maintenance Equipment, Inc. Address: 2360 Harvard Street City/S elZap:Sacr nto, C 95815 Sigflstureffitiegaer. Vice President 10-14-16 5 90 of 241 Delivery to be included in price of vehicle. REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED PRICING SCHEDULE Item Description Qty Unit of - Issue Unit Cost Extended Cost Current Year Sweeper, Compact, Bike Lane, Truck Mounted 1 EA $ 229,275.00 $ 229,275.00. Tire Recycle Fee (non taxable) . 1 LT $ 10.50 $ 10.60 Sales Tax @ 7.625% 1 LT $ 17,482.22 $ 17,482.22 TOTAL PRICE $ 246,767.72 1 Year, Make and Model 2016 Ravo 5 iSeries Delivery Lead Time Number of Business Days After Receipt of Order. 90-150 Days /ARO If optional Air Suspended Drivers Seat is desired please add $1,400.00 If optional Water Recycling System is desired please add $3,801.60 If optional 100 hour Service Kit "c" is desired add $536.98 If optional 500 hour Service kit "b' is desired add $304.61 Dealer License Number (DIVIV) 14533 Option prices do not include Sales Tax The above stated pricing is subject to Net 30percent ( %) cash discount if invoice is paid 30 days after acceptance of equipment. Terms of less than ten (10) days will be considered as net. Does bidder accept the City's Epay Payment Program? Please check one: Yes No X Information regarding the program is provided in Section 2.20 Payment THE undersigned acknowledges receipt of the referenced RFB and/or Addenda and offers and agrees to furnish the articles and/or services specified on behalf of the bidder indicated below, in accordance with the specifications, terns and conditions of this RFB and Bid Ac znowledgement, for the pricing indicated on the Company Name: Municipal Maintenance Equipment, inc. By (Person Submitting Bid): Frank Wheeler ill Print) By (Person Submitting Bid): T._ (Signature) Title of Person Submitting Bid: Aire President Business Address, City, State, Zip 2360 harvard Street Sacramento, CA 95815 Email Address: tuvheeiesource-mme.com Telephone No.: 916-922-11°1 I Fax No.: 916-922-1034 , Date; 10-14-16 6 91 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED EXCEPTIONS, CLARIFICATIONS, AMENDMENTS Exceptions, Clarifications, Amendments List requests for bid clarifications and exceptions below, if any, add company name and submit with your bid response. The bidder shall list any equivalent or equal product by make, model, and part number. Technical specifications for the proposed equivalent product shall be attached to the exceptions page. The exceptions will be reviewed, approved or denied at the time of evaluation. All exceptions shall be listed on this form. If excentions are not listed on this form, it will be assumed that bidder meets all specifications as written. Attachment Reference To: Description No. Page No. Paragraph No. {S` No Exceptions Taken' Bidder's Company Name: Municipal Maintenance Equipment, inc. 7 92 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED REFACES Respondents are to provide a list of three (3) current or former r clients in the area provided below. References ahatl be provided as required in the bid specifications, terms and conditions. References shall have purchased a similar vehicle or equipment as outlined in these specifications, teams and conditions. The City may contact some or all of the references provided in order to determine the bidder's performance record on providing similar vehicles or equipment described in this bid. The City reserves the right to contact refe iices other than those provided in the response and to use the information gained from them in the award process. Company Name: City and County of San Francisco Address: 2323 Cesar Chavez Street City, State, Zip .Code: •. San Francisco, CA 94124 Contact Person: John Leal Tel9hone Number: 415-695-2133 Emil Address: john.leal©sfdpw.org 'rype cif Business: Public Works Date .of Purchase: 1 i-o6-201 S Company Name: City of San Rafael Address: 'i 11 Morphew Street City., State, Zap Code. San Rafael, CA 94901 Contact Person: . . Mark Wright Telephone Number: 415-486-3172 . Eanaii Address:. • . mark.wright@cityofsanrafael.org �'' +pe:of Business: Public Works Date of Burese: 8-03-2016 Company Name: City of Corte Madera ' Address: 81 Lucky Drive City, Mate, Zip Code Corte Madera, CA 94925 'Contact Person Jim Ravine Telephone:I umber: 415-927-5057 lliiiai A:ddiess:' irav to@tcmmal1.org . e of Business: Public Works Date of Pine: . 10-19-2015 Bidder's Company Name: Muridcipat Mairdenance Equipment, Inc. 8 93 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCJC MOUNTED FINANCIAL INTEREST DISCLOSURE FORM FINANCIAL MEREST DISCLOSURE REQUIRED DISCLOSURE BEGINNING THE COUNCIL MEETING OF JANUARY 7, 2003 The ordinance requiring financial interest disciOsme by all parties having a direct or indirect interest of $2,000 or more (except for certain publicly traded companies) wilt be effective at the Council meeting of Januaryl,°2003. This means that any Council action on a contract, agreement or development right must be accompanied by a FINANCIAL INTEREST DISCLOSURE FORM listing by name all parties that have a material financial interest in the agreement, contract or development right. PLEASE NOTE, any Council action that requires a FINANCIAL INTEREST DISCLOSURE cannot be considered by the City Council until the required reporting is made. That means that Agenda Items without the DISCLOSURE will be removed from the Council Agenda, FinDisclosurel2-I9 9 94 of 241 FINANCIAL INTEREST DISCLOSURE FORM All persons included within the meaning of either of the following tests have a material financial interest in an agreement, or application for development rights, submitted for approval or disapproval by the City Council, and shall be identified by the applicant, by name. Tests of Materiality: 1. Whether it is foreseeable to a reasonable person that the value of their interest in property • available for use by an applicant, or their interest in the applicant itself, may increase or-. decrease by an amount greater than $2,O00.00 as a direct or indirect result of Council action on the applicant's agreement or application for development rights. 2. Whether it is foreseeable to a reasonable person that the person's gross income from the applicant may increase or decrease by a sum greater than $2,000.00 as a direct or indirect result of Council action on the agreement or application for development rights. .it is the legal obligation of all applicants for approval of an agreement or of an application for development rights to verify in writing, under penalty of perjury, that the identity of each person having a material financial interest in the agreement or application or development rights is true, correct and complete. The applicant understands that this information is provided under penalty of perjury, and that intentionally supplying misinformation or deception may result in either invalidation of the agreement or application, or criminal prosecution for misdemeanor violation of the Modesto Municipal Code, or both. Negligent provision of misinformation shall be grounds for invalidation. In accordance with the Modesto Municipal Code, each applicant has a continuing obligation to maintain the truth, accuracy and completeness of the financial interest disclosure .infonntation provided below until after final consideration by the City Council of any matter arising out of or relating to the agreement or application. By signing this document I agree to the information contained within. COMPANY TAME; Municipal Maintenance Equipment, inc. Not Applicable APPLICANT'S NAME (SIGNATURE): APPLICANT'S NAME/TITLE (PRINT): 10-14-16 Applicable Names: DATE: (See attached list) Questions concerning the application of either test to particular facts should be resolved in advance of Council action by agreement with the department head recommending approval of its agreement/application. DIRECTOR 10 95 of 241 COMPANY NAME: Municipal Maintenance Equipment, Inc. NAMES Sivmahire , Print: Not Applicable S / Print Signature / Print: Signature / Print: Signature/Print Signature / Print Signature / Print: Signaler / Print:. Signature / Print Signatm / Print Signature / Print: Signature / Print Signatuire / Print Sim] Plint: Side / Print Signature / Print $ignathre / Print Signature 1 Print Signore / Print Signature / Print: Signature] Pry 11 96 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED COMPANY HISTORY STATEMENT Your company shall have been in business for a minimum of three (3) continuous years (immediately prior to the time of the RFB submittal date) providing equipment outlined in this bid. The company history statement shall be prepared on company letterhead and provided with the bid submittal. See Attached 12 97 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED SUPPORT OF LOCAL VENDORS REQUEST FOR DECLARATION of LOCAL BUSINESS Should the bidder that submits the lowest responsive bid or quote and would otherwise normally qualify to receive the bid pursuant to Sections 8-3.203 and 8-3.204 of the Modesto Municipal Code (MMC) not be local business as defined herein, the lowest bid or quote submitted by a local business that is within five percent (5%) of the lowest bid or quote, whether or not that bidder is the second lowest bidder, may be deemed to be the lowest bidder if the local bidder agrees to reduce its bid to match the bid or quote of the lowest bidder in writing within five (5) business days after notification by City Purchasing staff, provided that said local bidder is deemed to be a responsible bidder as determined by the Purchasing Manager. To qualify as a local bidder, the bidder must have a physical business location within the City of Modesto and a current City of Modesto b► siuess license. El I declare I am a local business per the above criteria Company Name: Street Address: Telephone Number. Business License Number: SUPPORT OF LOCAL VENDORS DECLARATION OF ELIGIBILITY Not Applicable Under penalty of perjury, The Undersigned declaim that the foregoing information is true and correct: Print/Type Name: Title: Signature: Date: Frank Wheeler III Vloe President 10-14-16 • 13 98 of 241 REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUN1ED TECHMCAL SPECIFICATIONS AND REQUIREMENTS 1.1 SCOPE OF WORK: The Public Works Department, Fleet Services Division, requests the purchase and delivery of one current year sweeper, compact, bike lane, track mounted per department specifications listed on Attachment A. 12 TECHNICAL LIAISON: Work under any resulting contract shall be performed under the general technical guidance and direction of the City of Modesto's "Technical Liaison", Steve Fischio, Fleet Manager (209) 342-2222. The Technical Liaison is not authorized to commit the City to changes in specifications, requirements, or scope of work, changes in price(s), period of performance or delivery date(s) or method of shipment. Changes of a contractual or business nature shall be effected only by written change to the contract, issued by the City of Modesto, Purclhasing Division representative, Cindy Medley, Buyer, (209) 571.5164, or by the Purging Manager. 1.3 PARTS AND MATERIALS APPROVAL: The Technical Liaison shall have the opportunity, at his discretion, to approve all parts and materials required for the purchase of the vehicle, prior to award. All parts and materials not conforming to the requirements orate specifications shall be considered defective and all such parts and materials, whether in place or not, shall be rejected and removed immediately from the delivery site by the vendor, at the vendor's expense, unless otherwise permitted or directed by the Technical Liaison. Upon failure of the vendor to comply with any order from the Technical Liaison, the Technical Liaison shall have the authority to remove and replace the defective parts and materials, and deduct the cost from any monies due, or to become due to the vendor. 1.4 DEALER'S RESPONSIBILITY FOR VEHICLES: Until the format acceptance of the vehicle or vehicles by the Technical Liaison, the dealer shall be responsible for and have care, custody, and control of the parts, materials, and equipment to be used therein, delivered to the delivery site. The dealer shah bear mil risk of loss, Wary or damage to any part of the vehicle or vehicles, and parts, material or equipment by action of the elements, or from any other ��e, whether arising from the execution or non -execution of the delivery of the vehicle or vehicles. The dealer shall rebuild, repair, restore and make whole, all loss or damage to any portion of the vehicle or vehicles including all parts and materials, before final acceptance, and shall bear the expense thereof, except for such loss or damage caused by the acts of the City, State, or Federal Government: or by an act of God as defined in Section 4150 of the California Government Code. 1.5 DELIVERY, INSPECTION AND ACCEPTANCE: When applicable, the dealer shall notify the City of Modesto, two (2) weeks prior to paint so that a pre -paint inspection can be arranged. A delivery and inspection appointment Aril be made five (5) working days, prior to delivery. Contact Fleet Services for appointment at (209) 342-2221. vehicles delivered without prior notice may be rejected, requiring a second delivery, at dealers expense. Fleet Services will not accept ownership until the vehicles have been inspected for compliance. 14 99 of 241 REQUEST FOR BID AND SPECIFICATIONS NO, 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED GENERAL TERMS AND COiiDI IONS 2.1 BID SUBM1T'TAL: Bidders shall submit one "inked" (preferably blue ink) signed original bid document, plus two (2) copies of a • signed original bid document. The original bid document shall be clearly marked. Photocopies do not constitute an original bid document. • FAILURE TO FURNISH ONE "INKED" SIGNED ORIGINAL BID DOCUMENT MAY RESULT IN DISQUALIFICATION. It is the responsibility of the bidders to identify information in their bid responses that they consider to be confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. All costs associated with the preparation of this bid shall be borne by the bidder. All exceptions taken to these specifications shall be specifically and clearly identified on the Exceptions, Clarifications, and Amendments Form. FaU re to comply with this provision may be grounds for bid. rejection. Bidder shall not refer exceptions to manufacture literature or body builder quotes. An equiv_alentproduct shall be submitted on the Exceptions, Clarifications, Amendment form and shall contain the manufacturers name, make, part number and any technical specifications. Exceptions taken shall riot affect the overall performance and quality of the materials and/or services required by the City. The Purchasing Manager or his designated agent shall n, sire the dal decision regarding the acceptability of the materials and/or services with exceptions. 2.1.1 ACCEPTANCE/REJECTION OF IRREGULAR BIDS: A contract shall be awarded to the bidder whose bid most closely satisfies the needs of the City and is deemed the most advantageous to the City. The City reserves the right to reject any or all bids or to waive any informalities or minor ixiegularities in a bid. 2.1,2 COMPLETE BID DOCUMENT: The following forms constitute the triakeup of a Complete bid document: • Bid Acknowledgement (Signature Form) • Pricing Schedule (Signature Form) • Exceptions, Clarifications, Amendments • References • Financial Interest Disclosure Form • Company History Statement • Support of Local Vendor Declaration Form (if applicable) Failure to furnish any of these forms may result in disqualification. 15 100 of 241 2.2 COMPLIANCE: Bidders are required to sign the "Pricing Schedule and Bid Acknowledgement Form" of this bid document, thereby acknowledging they are in full compliance with all requirements of Bid No. 1617-12, and any addendum to such bid. Failure to comply may reset in disqualification. Bidder shall famish one "inked" signed original bid document, plus two (2) copies of the signed original bid. FAILURE TO FURNISH ONE ".INKED" SIGNED ORIGINAL BID DOCUMENT MAY RESULT IN DISQUALIFICATION. The bidder guarantees that the offered equipment, material or services meet all safety requirements applicable in accordance with Cal -OSHA regulations and any other rule or regulation required by the City of Modesto. 2.3 NON-COMPLIANCE: If you cannot comply with a specification requirement, note as an addendum on the Exceptions, Clarifications, Amendments Form specification paragraph, your exception, and your recommendation. The Purchasing Manager will, evaluate your recommendation. If after evaluation it is determined that the bidder is not in compliance with the specification, the bid may be rejected. 2.4 PRICING FORMAT: Unless otherwise stated, the bidder agrees that, in the event of a price decline, the benefit of such lower pricing shall be extended to the City. All prices for parts, materials and equipment shall be F.O.B. destination, Modesto, CA. Any freight/delivery charges shall be included in the bidder's unit price. 2.5 PRICM1G SCHEDULE; Bidders shall use the Pricing Schedule form, tie present their bid pricing. No other form or format shah be accepted. 2.6 AWARD OF BID: This is an"all or none" bid award. The City reserves the right to decline to award a contract if it is determined that the proposed pricing is not competitively prced based on similar contracts with public agencies within the State of California. The City reserves the right to select that bid, which best suits the City's needs. Regardless of City staiTs recommendation, the City Council reserves the right to award a contract to the bidder that best suits the City's needs as determined by the City Council whether or not said award is consistent with City staff's recommendation for award. 2.7 QUANTITIES. The successful bidder shall be required to provide whatever quantities may be required. No minimum or maximum is guaranteed or implied. -_..1.6. 101 of 241 2.8 TERMINATION OF SERVICES: The City reserves the right to discontinue service with the Vendor upon failure to meet contractual expectations and/or obligations, as recommended by the technical liaison or his/her agent. The City reserves the right to review the service Vendor's performance at any time with or without the knowledge or consent of the Vendor, Cancellation of services shall be determined by the collaborative efforts of the Technical Liaison, Purchasing Manager, or his designee, after reviewing the incident(s) of failure to perform. 2.9 OTHER GOVERNMENT/PUBLICLY FUNDED AGENCIES: If mutually agreeable to all parties, the issuance of any resultant contract/purchase order referencing these specifications and modified by mutual agreement between all parties may be extended to other government or publicly funded agencies. It shall be understood that all terms and conditions as specified herein shall apply 2.10 NON-DISCRMNATIGN: A. During the performance of this contract, Contractor and itssubcontractors shall not unlawfully discriminate ag inat any employee or applicant for employment because of race, color, ancestry, religion, sex, national origin, marital status, age, medical condition (cancer related), physical handicap (including AIDS), or sexual orientation. Equal employment opportunity extends, but is not limited to recruitment, compensation, benefits, layoff teation, and all other conditions of employment. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.) and the applicable regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285.0 et seq.). The applicable regulations of the Fair Employment and dousing Commission implementing Government Code, Section 12900, set forth. m Chapter 5 of Division 4 of Title 2 of the California Administrative Code are incorporated into this contract by reference and made a pit herd es if set forth in full. E . -Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. C. Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the contract. D. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the City upon reasonable notice at any time during the normal business hours, but in no case less than twenty-four (24) hogs notice, to such of its books, records, accounts, other sources of information and its facilities as said Department or City shall require to ascertain compliance with this clause. 102 of 241 2.11 INN DISCR]MINATION OF THE HANDICAPPED: CERTIFICATION OF BIDDER REGARDING NON-DISCRIMINATION OF THE HANDICAPPED By executing this agreement, the bidder hereby certifies that he/she is in compliance with the Americans with Disabilities Act of 1990, the applicable administrative requirements promulgated in response thereto, and any other applicable Federal laws and regulations relating to handicap discrimination and participation, and will continue to do so for at least the duration of the agreement - and any extensions thereof. 2.12 DRUG FREE WORKPLACE: Bidder/Contractor certifies that he/she is in compliance with Sections 8350 - 8355 of Chapter 5.5 of the Government Code, Drug Free Workplace Act. Every person or organization awarded a contract/purchase order or grant for the procurement of any property or service from any state agency (city) shall certify to the contracting or granting agency that it will provide a drug free workplace. 2.13 PROTEST AND APPEAL PROCEDURES: Potential offerors, Bidders, contractors and subcontractors wishing to protest or appeal the procurement or contracting process or a decision to award by the City of Modesto, must follow the procedures provided in the City of Modesto Purchasing Manual, Section I, Procedure 5. Protest procedures are in place that allow for a protest during the bid/bid process and must be filed no later than three (3) days after the bid/bid opening. A protest to an announced decision to award a contract may also be filed no later than ten (10) calendar days after the Intent to Award letter date. Protests or appeals, which are not submitted in accordance with the above procedures, will not be reviewed. A copy of the procedures may be obtained by contacting -the -City of Modesto Purchasing Office at (209) 577-5405. 2.14 HOLD HARMLESS AGREEMENT: The CONTRACTOR shall hold the CITY, its agents, officers, employees, and volunteers, harmless from and save, defend and indemnify them against any and all claims, losses, liabilities and damages from every cause, including but not limited to injury to person or property or wrongful death, with the indemnity to include reasonable attorney's fees, and all costs and expenses, arising directly or indirectly out of any act or omission of CONTRACTOR, whether or not the act or omission arises 1 •in the sole negligence or other liability of CITY, or its agents, officers, employees, or volunteers relating to or during the perfir'n nce of its obligations under the Agreement- 2.15 ASSIGNMENT OF RIGHTS: CONTRACTOR offers and agrees, and will require all subcontractors and suppliers to agree, to assign to the CITY all rights, title, and interest in and to all causes of action it and they may have under Section 4 of the Clayton Act (15 United States code, Section 15) or under the Cartwright Act (Business and Professions Code, Section 16700 et seq.), arising from the purchase of goods, services, or materials pursuant to this contract or any subcontract. The assignment made by CONTRACTOR and all assignments made by subcontractors and suppliers shall be made and become effective at the time the CITY tenders final payment to CONTRACTOR, without further acknowledgment by the parties (Government Code, Sections 4550- 4554). 2.16 CITY PROCESS/PROCEDURE APPROVALS: C1:fY approval of any process or procedure shall not relieve the bidder of his/her responsibility to furnish the required items and service meeting all specifications contained herein. 18 103 of 241 2.17 BIDDER/SELLER REPRESENTATION: The bidder/seller represents that: A. He/She has had an opportunity to examine and has examined any and all of the documents, including specifications, any resultant purchase order and supporting data, and that he/she has, from the information contained in such documents, specifications, and data, fully acquainted himself/herself with all conditions relevant to the work. B. He/She has made all reasonable investigations essential to a full' understanding of the difficulties, which may be encountered in performing the work. C. He/She will complete the work for the compensation stated above. D. He/She assumes fall and complete responsibility for all conditions relevant to the work and all risks in connection therewith. E. In addition thereto, the bidder/seller represents that he/she is fully qualified to do the work in accordance with the terms of any Purchase Order issued within the time specified in it. F. Anything mentioned in the specifications and not in the Purchase Order, or mentioned in the Purchase Order and not mentioned in the specifications; shall be of like effect as if shown or mentioned in both. In case of difference between the specifications and the Purchase Order, the Purchase Order shall govern. 2.18 FAILURE TO PERFORM SATISFACTORY: It is agreed and understood that if the CONTRACTOR fails to performi the work as specified herein, CITY's representative may (I) consent to accept such unsatisfactory service with an appropriate adjustment in contract price, based on established cost factors, (2) have such required work done by CITY forces or otherwise, and charge the cost thereof to the CONTRACTOR, or (3) recommend termination of contract between said CONTRACTOR and the City of Modesto. Those discrepancies and deficiencies in the work that remains uncorrected after the date set for correction may be the necessay jns cation for a billing adjustment in the month following the occurrence. Unless otherwise negotiated, billing adjustments for this incomplete or uncorrected work sal be permanent retention of 100% of the estimated monthly most for the work not ooir ^.ted or oornpleted. 2.19 SUPPORT OF LOCAL V iDOJ : Should the bidder that submits the lowest responsive bid or quote and would otherwise normally qualify to receive the bid pursuant to Sections 8-3.203 and 8-3.204 of the Modesto Municipal Code (MMC) not be a local business as defined herein the lowest bid or quote submitted by a local business that is within five percent (5%) of the lowest bid or quote, whether or not that bidder is the second lowest bidder, may be deemed to be the lowest bidder if the local bidder agrees to reduce its bid to match the bid or quote of the lowest bidderin writing within five (5) business days attei notifivatiorrby City Purchasing staff, provided that said local bidder is deemed to be a responsible bidder as determined by the Purchaai g Manager. To qualify as a local bidder, the bidder must have a physical business location within the City of Modesto and a current City of Modesto business license. 19 104 of 241 2.20 PAYMENT: • Paper Payment Method: All invoices shall be paid in full within thirty (30) days after completion and acceptance of the vehicles by the City, and receipt of a properly prepared invoice in duplicate, subject to cash discounts allowed and stated in this bid document. • Electronic Payment Method: The City of Modesto provides an Epay Program which involves payment of invoices by a secure Visa account number assigned to the supplier after award of bid or contract. Notification of payments and required invoice information are issued to the supplier's designed Accounts Receivable contact by email remittance advice at time of payment. During the bid evaluation process preference may be shown to bidders that agree to accept Epay for payment of invoices. Please indicate on the Pricing Schedule whether or not your company will accept the City's Epay Program. 20 105 of 241 ATTACHMENT A These specifications are for new, current year model, equipment and accessories. Unless otherwise noted in the specification, all standard and optional features are to be manufacturer's production options. If a specified item only is available as part of a package, the package is to be included as part of the bid. Any part of the bid that does not meet the mi i.mum specification must be identified in the bid as an exception. Any dealer or third party installed options must be clearly identified in the bid as an exception. No after -market options, except as noted, will be accepted unless approved in writing by the Fleet Manager. Exceptions to these specifications will be accepted only as approved in writing by the Fleet Manager. BASE BID ITEMS Specifications for a New and Unused Hydrostatic Drive, Vacuum Type Street Sweeper with Tipping Hopper: 1. The intent of the following specifications is to describe the minimum requirement for a New Hydrostatic Drive, Vacuum Type Street Sweeper with Tilting Hopper. ..The Vehicle chassis to be fiunished under these specifications should be a production model vehicle and be listed as the manufacturer's current model. The vehicle must comply with the standard specifications for the model offered including additional options as contained herein. Vehicle should be a street legal model and be registered with the California DMV as an - On -Road vehicle with Exempt plates. 2. MANUFACTURER'S SPECIFICATIONS: Complete manufacturer's specification, published -literature and photos or illustrations of the unit proposed, should be furnished with bid. Only models in current production and in service that are catalogued by the manufacturer and for which printed literature and specifications are available will be accepted. Bidders shall prepare and submit their own proposals addressing each section, item or component of these specifications, indicating full complianee without exception, or explaining in detail any exceptions, or deviations. Bidders must be a factory authorized paw, service and warranty dealer. 3. BASE VEHICLE: ▪ Compact dedicatee. self-propelling hydrostatic four-wheel vacuum street sweeper with integral chassis with a maximum sweeping speed of 10 MPH and travel speed of 30 MPH. * 2 Wheel, front wheel steering • Dual tires in rear * Turning radius curb to curb should not be larger than 16.6' (200'). 4. CONTAMEX.: STANDARD iIPMNG • Material: 304 Stainless Steel -plug • Reinforcement: Hardened Steel reinforcement Side and rear panels: Made of acryaonitrile butadiene styrene (ABS) • Volume: 6.5 yards Volumetric (5.6 Yard usable) Capacity aF Dumping height 34 inch Discharge system: Tipping by means of 2 hydraulic cylinders with Safety support system 55 degrees (58 degrees including floor slope) Duunp Angle: -2_l. 106 of 241 • Backup hydraulic pump: Manually operated hydraulic pressure pump to tip the hopper • Floor angle: 3.8 Degrees G Inspection doors: 2 Doors, one at RH side, one at LH side of the hopper • Screen: One piece, stainless steel, easy lift system by means of cable, actuated on left side of unit. 5. Rear Door System: • Material: • . Operation: • Opening: • Locking device: • Seal Material: • Safety support: Hardened Steel Hydraulically byremote control (with safety button) Be means of 2 hydraulic cylinders Hydraulically locking by means of 2aliy re-adjustabie pins EPDM ! Weather temperature resistant 1 6. REAR MOUNTBD WANDER HOSE: • A rear mounted hose shall be attached to the unit, inlet on top of unit. Spring style boom with 12' minimum poly hose with a heavy duty steel end, 3' minimum. Diameter of hose, 7.9". Water injection included. 7. FAN HOUSING: • Fan should be mounted on top of the hopper and accessible from the top. • Coupling available to wash out fan and hopper at ground level. 8. CHASSIS: • Material: Purpose built 0.16 inch hardened steel chassis • Contents: Incorporated tanks for fuel, hydro oil and spray water 9. ENGINE AND DRIVE SYSTEM: ENGINE • Single engine: Cummins FCEx!03.8A_AA ! QSF3t89 or approved equal • Emission level: Tier 4 final • C.A.R.B. Certification: Engine being bid. is to be the latest On -Road emissions legal. Variations are acceptable as long as there is a tB certificate available for the engine furnished. • Cylinder • Fuel: • Power. • Max. torque (lb ft.): • Carter capacity (gal.) • PTO ratio: • Timing Gear 4 cylinder turbocharged with 3760 CC Diesel 130 HP 488 a 1600 rpm 2.11. 1:1 Gearwheel driven Type Wheel support Suspension system Independent through lateral Amu at the bottom & slider shut with wheel support & a trunnion at the top (McPherson) Independent hydro -pneumatic suspension in slider strut with level control ,12 107 of 241 Steering angle (°) Inwards 68° Outwards 40° Type Wheel support Independent rigid trailing arms Suspension system Rubber diabolo springs Planetary gear in wheel hub Brevini RF4612 Gear ratio 1:11,25 1 fires % urre in S [) 1 - - : • . t , Front 215175 R 17.5 Rear (dual) 205/65 R17.5 .stem out Dual circuit, full pressure by tandem foot metering valve, one on ; front brakes, other on rear brakes, rear brakes through ALR valve Foot metering valve Micro Pedal and Base unit MEP - 464 - 022 Max. brake pressure 2031 PSI at front brakes, 363 to 1450 PSI at rear brakes through ALR valve ALR Brandltypelseti rig valve, Ate / reducer 1363 to 1450 PSI _ . Fluid type , Hydraulic oil Front brake, per wheel Ventilated disc brake, Perrot Disk d=9,7 inch, Perrot calliper 2 pistons each site d=3,7 inch Rear brake, per wheel By hydrostatic engine brake and hydraulically and mechanically operated drum brake, drum brake Knott 300 x 60 (11,8 x 2,4 inch) Parking brake Spring loaded, hydraulically released on rear drum brake System Lay -out Steering on frontwheel only Full hydraulic steering through an Orbitrol steering unit Hydraulic power is taken from steering .pump Actuation Linear balanced cylinder, traversed positioned, in-between front wheels. Piston road is fixed to chassis, cylinder body moves. Front wheels are connected bypush-pull rods with ball joints. 10. CABIN: • Two persons, all weather sound insulated cab shall be mounted at the front of the chassis • Cabin noise level should not exceed 77 dB • Cab must have a centrally located floor window with view on the: suction nozzle • Cab should have two mechanically suspended seats • Cab should be equipped with: o Air conditioning o .ABM radio, standard sound system package o Slightly tilted panoramic front screen with safety gh s windows for an optimum view in all weather conditions. o Two windshield wipers with washer o Rotating strobe lights, 2 front and 2 rear. Rear mounted arrow -board with controls in- cabin o Heating and ventilation system mounted inside the cabin. o License plate holder, front and rear. o Mirrors on doors, 2 each, 6" x 10" minimum with one each side heated. Above doors an Additional minor installed, 6" x 10" minimum. 23 108 of 241 o Two (2) color monitors, 7" in diameter, one mounted on rear door and one mounted near vacuum tube. CONTROLS AND INSTRUMENTATION: o Engine RPM gauge o Engine hour counter o Engine oil pressure gauge o Engine temperature gauge o Sweeping hour counter o Volt Meter o Brush rotation speed regulated by a potentiometer o Direction indicator handle (including horn and head lights) o Joystick for side shifting the brash system, lifting of suction nozzle and brush system o Remote control for opening of the rear door and dumping of debris o Indicator contents fuel tank o Indicator contents water flank o Warning buzzers for. • Empty water tank while the pump is on • Parking brake on • Engine cooling water running hot • Low engine oil pressure • Low hydro oil pressure • High hydro oil temperature 11. VACUUM SYSTEM: Broom system • Two circular brooms should be mounted in front of the front wheels under the cab by means of a pulled broom system • Brooms will be hydraulically powered With i Anitely variable control from the cab • Brooms shall have anlinirnum diameter of 35 inch Brooms shall have a speed between 0 and 210 RPM • Brooms shal have a side shift to left and right of 9.1 inch ▪ Brooms shall have an angle adjustment of 21 degrees • Brooms should be operated by means of a joystick in the cabin • Broom system should be connected by means of closed bolts and require no greasing • The machine shall have a third broom mounted in front of the sweeper with: o A linear movement of 47 inch o A maximum reach measured from the front bumper of 71 inch o Hydraulically ly operated by means of a joystick in the cabin o Third boom shall have a quick release system and stands for storage • The sweeping path of the sweeper shall be: o 87 inch by use of 2 brooms o 122 inch by use of 2 brooms + the front broom 12. FAN: Material: Rorinm • Tensile Strength: 200,000 PSI 24 109 of 241 • Hardness (Brinell): 400 HB Minimal • Drive: Hydraulic • Diameter: 28 inch • Number of blades: 10 • Max Speed: 3300 RPM • Max Capacity: 18,300 cubic yards per hour 13. PICK-UP MECHANISM: • Vacuum type accomplished by air movement • Vacuum shall be developed by a hydraulically powered blower • Blower speed shall be controlled inside the cab • The pick-up nozzle shall be mounted forward of the front wheels and between the two brooms • An access door inside the cab shall give the operator access to the suction tube • Air exiting the blower will be directed through the rear door toward the ground • Dust control should meet PM 10 standard and be certified as such • Suction nozzle shall be 4.7 (L) by 24.8 (W) Inch and made out of corten steel lined with I inateX • The suction tube shall have a diameter of 8.9 inch and made out of 304 stainless steel 14. WATER SYSTEM: • Waterpump make- Tellariui or equivalent • Type: . Self priming impeller 1FE 25 24 • Max. Capacity: 12,4 Gallon ® 7,3 PSI 3,0 Gallon Q 29,0 PSI • Nozzles: 2 per broom 5 in -the -suction system • Additional water system: Hydraulically driven water pump, 4 GPM () 2175 PSI, stainless steel reel with 25' of Yz" hose and spray wand. 15. WARRANTY: • The machine shall have a wnty of 2 years or 2000 engine hours (whichever come:, first) against defects in material or workmanship. The machine shall have a war. auty of 5 years on the chassis and container module 16. DELIVERY: Unit is to be delivered in complete and ready -to -operate condition to: City of Modesto Fleet Services Division 1609 8* Street Modesto CA 95354 17. LICE: Vendor to complete all licensing of the vehicle in the State of California with "EXEMPT" plates. The City of Modesto is considered to be an "Other Political Subdivision" for the purpose of EXEMPT Plates. To be registered to: City of Modesto P.O. Box 642 Modesto, CA 95353 ,.. _.. 2,5 ..., .. ..... 110 of 241 TEINAArq 1.9 /la , Z' "Customer Satisfaction IS Dar Goal" October 14, 2016 2360 Harvard•Street • Sacramento, CA 95815 • (916) 922-1101 • Fax: (9! 6) 922-1034 1913 Planate Circle .• Placentia, CA,92870 • (714) 528-8770 Fax: (714) 528-8744 4750 Caterpillar Rd., Unit D • Redding, CA 96003 • (530) 243-4856 • Fax: (530) 243-1447 1930 W. Winton Ave., Suite 8 • Hayward, CA 94545 • (510) 670-0230 • Pax: (510) 670-9003 www.source-mrne.corn • California State Contractor's License #980409 • DIR 1000004282 City.Of Modesto Purchasing Division.1.. 010 10th Street, Suite 6600 Modesto, CA 95364 Attention: Cindy Medley, Buyer RE: Bid No. 1617-12 Sweeper, Compact, Bike Lane, Truck Mounted Due October 25, 2016 11:00 a.m. We are pleased to provide the following Company History Statement for the Ravo 5 iSeries Chassis Mounted, Hydrostatic Drive, Vacuum Type Street Sweeper for your • review. Municipal Maintenance Equipment, Inc. origins began in early 1992 and today Municipal Maintenance Equipment is recognized as the source for municipal products throughout Cal'ifornia'and Northern Nevada. Municipal Maintenance Equipment is headquartered in - Sacramento, CA, with additional parts and service facilities inPlacentia, Redding, and Hayward, CA: At these four locations, NMME currently employs 28 people who sell, service, and support our product Tines.• We have represented the.Ravo products for the past 3 years in California and Northern Nevada. Ravo, a division of Fayat Group, was founded over 50 years ago and today Ravo. is recognized -as a company; that is known fpr product innovation, quality, user friendly product, and standing behind what they manufacture. Raub is headquartered irk Alkmaar, The Netherlands where they design, build: and support their extensive product offerings.. - Municipal Maintenanca Equipment is .proud of our company's history and is looking. forward to leading our industry byoffering our customer's outstanding support -services. We hope to have the opportunity to provide the Ravo product to the City of Modesto and- . provide you an outstanding service levei.equal to none.- Thank you for the opportunity to provide this proposal and your conaicleratiori of the Ravo Street Sleeper. • Respectfully submitted, ' `Municipal. Maintenance Equipment, inc. Fr Wheeler III, Vice .President 111 of 241 Specifications For Street Sweeper With Tipping Hopper The intent of the following specifications is to descxle the minimum requirement for a new sweeper. My and all exceptions must be listed on a separate sheet entitled: EXCEPTIONS TO BID General Designation • Compact dedicated self propelling hydrostatic four wheel vacuum street sweeper with integral chassis with.a maximum sweeping speed of 10 MPH and travel speed of 30 MPH • 2 Wheel Front wheel steering (maneuverability) • Double tires in rear (balance) • Turning radius curb to curb should not be larger than 200 inch Container Standard moping • Material: • Reinforcement • Side and rear panels: • Volume: • Dumping height • Discharge system: Safety future: _.-. • Floor angle: 304 Stainless Steel plating Corten Steel reinforcement Made of acrylonitriie butadiene styrene (ABS) 6.6 yards 34 inch Tipping by means of 2 hydraulic cylinders Safety support 2 Manually operated hydraulic pressure pump to tip the hopper: 3.8 Degrees Inspection doors: 2 Doors, one at RH side, one et LH side of the hopper Screen: One piece, stainless steel, easy lift system by means of cable, actuated on left side of unit Rear Door System • Material: • Operation: • Opening: • Looking device: • Seal Material: • Safety support: Corten Steel Hydraulically by remote control (with safety button) Be means of 2 hydraulic cylinders Hydraulically locking by means of 2 manually re -adjustable pins EPDM / Weather temperature resistant 1 Rear Mounted Wander Hose - Optional • A rear mounted hose shall be attached to tho ;nit, Inlet on top of mitt. Spring style boom with 12' minimum poly hose with a heevy duty ems! end, 3' minimum. Diameter of hose, 7.9". Water injection included. Fan housing a Fan should be mounted on top of the hopper and accessible from the emu. • Coupling available to wash out fan and hopper at ground level. Chassis • Material: Purpose built 0.18 Inch Corten steel chassis • Contents: incorporated tanks for fuel, hydro oil and spray water Engine + drive system Engine • Single engine: Emission level: Cylinder: ▪ Fuel: • Power: • Max. torque (lb ft): • Carter capacity (gal,) • PTO ratio: • Timing Gear: Cummins FCEx103.81, / QSF3.8 Tier 4 final 4 cylinder turbocharged with 3760 CC Diesel 130 HP 488 la 1600 rpm. 2.11 1:1 Gear wheel driven 112 of 241 Suspension system Steering angle (`') Inwards 68° Outaerds Type Wheel support Suspension system Independent rigid Wang arms Rubber dabolo springs Planetary gear in arn1 hub Gear natio Brevidi RF46r2 10.5111*IMIANY; Front Rear (double • System lay -ad 1:11,25 Bridgestone 215/75 R17.5 Bridgestone 205165 R17.5 Dual circuU, ftifl pressure by tandem foot metering vatve, one on front brakes, other on rear bmkes, rear bralres.through ALR valve Foot metering valve Micro Pedal and Base unit MEP - 484 - 022 Max. brake pressure 2031 PSI at front brakes, am to 1450 PSI at rear brakes through ALR valve ALR valve, Brand/type/setting Ate 1 reducer/ 383 to 1450 PS1 Fluki type Hydraulic oil Front brake, per wheat • . Ventilated disc brake, Perrot Disk cr-9,7 inch, Perrot calliper 2 pistons each she tfr-3,7 inch Rear brake, per wheel By hydrostatic engine brake and hydraulically and mechanically operated drum brake, drum brake Knott 300 x 811 (11,8 x 2,4 inch) Parking brake System lay -out Spring loaded, hydraulically released on rear drum brake 1-71 :4V.4.467'.71 . • , Steering on front wheels only. Full hydraulic steering through as Orbital steering unit. (no merlianical connection between steering wheel and front wheels) Hydraulic power is taken from steering pump Actuation linear balanced cylinder, transverse manned, in-between frontwheels. Piston rod is bred to chassis, cylr.der body moves. Front wheels are connected by push -put rod's with ball joints to cyllnder body. Steering levers at the wheel support are angled Steering unit Orbeild typec Sauer Dan 150112195 Steering cylinder RAVO spec 05- 11-553-00-C! D=nn. d=nn, smarm System lay -out Full hydrostatic drive sys'arn with varieb. deplanernent motors, one at each rear wheel. A variable displacement drive pump at the engine. Both the drive pump and motors are controlled electrically by an electrical accelerator pedal through an electronic Hydraulic System Aiiwai,c4n..i.L..,,, -,.....c.,. 4.---32."' '-•,7,4'.'4 .:-:._ .s..-..s......-Z,..-!t2s..c...,..,,:z.j.i. ...! . -z..., '• , tem— '''.—..z_1;:;, -,....q.... %., :7:- ......1., '' ' Make i Type Linde/ HPV105 Max displacement (cu.infrev) 6.41 Maxpeak pressure (PSI) 7252 Max operating essjjL_.6092 Max speed Input (rpm), 3200 . 113 of 241 Make Linde f 11MV 55 ,�,.,wa / j/p�� MaxMa7c dement (cuin.frev) 3.3 Min displacement (011111 1.12 —. ry Max torque ifi max displacementlibfWPSI). 0.041 Max creak pressure (PSi) 7252 Max operating pressure (PSI) 6092 Max armed oubt t min x (rpm} 4100 Make f ype Undo / HPRl5 Displacement (in./rev) 4.63 Adjusted p^es„ure (PSI) 2538 Max operating pressure (PSl) 6092 Max pressure (PSI7252 A�aloa VOAC Type F12-4041F-IN-X-35mm Disytacement (cuin.hev) 2.44 Ard pressure (PS)253B Max operating pressure (PS1 6092 press 6902 . - .. l+l i _ *: • z y .c : 'c • �c:' . r- _ .. 4._ :: J.yh, r `--z. r;� : • - F .. ,a. , > • f Parker Type PGP517A0190A1]1 H3VJ9J8B1 B1 Displacement (cminJrev) 1.18 Adjusted l} pressure f 2535 Max (PSI) 3625 ' iYv}-Ci9 SR&-Ynv ' _.. ,i':i 7 ' ., x fyam✓" - ,��T?L, -`^ K Make Parker TVs TE 185 Displacement (our t.itev)lr. 9.95 Max A operating re (' S-2604.10.stl 25 Maxpressure rut g M! Atr .;0,43..•,�"aei C' ^h._ ''•la t 4 ;}f'� �2901 �gp��' - e31.,: `�` f., • •kx�-�-'A--e- ,- '-N .. Ak4i ^,F� $: 'tixC Make Parker T$pe PGP51120110 Al ii2VJ7'J - 511A0tM0)t3781BiF2 pjLpFD Displacement (cu in rev) 0,671 + 0,366_ Adjusted presrare (PSI) - 1305 (0,671 win) 2900 (0,368 calm I Max pressure (P5i) 3989 ramrx>'3s€1;5-zt4-:)4 witaiii ...:ab • N.s,.c. "�V :; •tr �.5"a�':?1:.`��.t:K=�f..d 6 . "_ r'. Drive . _i Ili eteed f Orbital ,Z`�h wtF• is' 'te', r•'"�t ^rf"` ' nI ...'�";„ i_t:y..0_, .a..: N .: .'.♦ ..G:i S rris w _':-i1``- Velta a (V) 24, with running_ervine 28 Battery N ) 2x 12f72 Mercator (VIA) . 28 f 90 Cabin • Two persons, all weather sound insulated cab shall be mounted at the front of the chassis • Cabin noise level (Lpa) should not exceed 77 dB • Cab must have a centrally located floor window with view an the suction nozzle • Ceb should have Mt n1ethanEc:ay suSpenesed seal • Cab should be equipped with: o Air conditioning 114 of 241 o AMIFM radio CD 1 MP3 player o Slightly tilted panoramic front screen with safety glass windows for an optimum view in all weather conditions o Two windscreen wipers with electric screen washer o Rotating strobe sights, 2 front and 2 rear. Rear mounted arrowboard with controls in cabin o Heating and ventilation system mounted inside the imbin o Toolbox mounted in front of passenger seat. o License plate holder. o Mirrors on doors, 2 each, 8" x 10° minimum with one each side heated. Above doors an additional mirror installed, 6° x 10° minimum. o Two color monitors, 7° in diameter, one mounted on rear door and one mounted near vacuum tube. • Controls and Instrumentation o Engine RPM gauge o Engine hour counter o Engine oil pressure gauge o Engine temperature gauge o Sweeping hour counter o Volt Meter o Brush rotation speed regulated by a potentiometer o Direction Indicator handle (Including hom and head tights) o Joystick for side shifting the brush system, lifting of suction nozzle and brush system ..-o Remote control for opening of the rear door and dumping of debris o Indicator contents fuel tank o lndlcator contents water tank o Warring buzzers for: • Empty water tank while the pump is on • Parldng brake on a Engine cooling water running hot • Low engine oil pressure • Low hydro oil pressure • High hydro oil temperature ^+vim z _ sS '.' : .Y,aMnL!..'... _.f>' _iii�`E-... t sue''. .ate.-s` . 't `':. J3.- r�a'c'.x ,r.F.,,.,..'. Interior length 55.1 interior width 66.9 Interior height 62.2 18.9 - Footstep Ile gM Floor height 31.5 Distance floor - seat 18.9 Distance floor - steering wheel 30=3-31,9 Distance seat - front screen 38,8-51,6 Distance seat - roof 43.9 Distance seat - steering wheel I 19,7-31,5 Dimensions and weights Sweeper I Version STH 4 T ins =._ ''`t4:. ` `� `' . ; ' :' L(Without thrid broom) 178.1 Width excl. Mirrors 71.1 Width incl. mirrors 89.8 Height without vaanderhose 98.2 Height with wanderhase 111.0 Wheelbase 71.5 Front overhang 59.4 Rear overhang 44.6 115 of 241 Distance upper side chassis - front axle centre 20.7 Width chassis 68.9 _ Track width rear 50.6 Trade Width front 57.9 Total empty weight 13713 Empty weight front axle 6746 -i Empty weight rear axle 6967 Max. weight front axle 10892- 1 Max. weight rear axe 16587 G.V.W. 25132 Loading capacity 1212.E _ Cariatty fuel tank 28 Capacity Water tank . 160 Ca a-; h ulic 011 tank 25.1 Turning radius waft to wall 238 Turning radius curb to heft 199 • Hill Climbin Capacity ^ WW. -..'_i , . --::.,,, . 3._ .'"'...ter'. »._:., Loaded percentage ICJ 16 angle `l 10 Unloaded percentage (mil 28 angle ( .18 Vacuum System Broom system • Two circular brooms should be mounted in front of the front wheels under the cab by means of a pulled broom system • Brooms III be hydraulically powered with infinite, varible control from the 1 • Brooms shall have a minimum clamber of 35 inch • Brooms shall have a speed between 0 and 210 RPM • Brooms mil have a side shift to left and right of 9.1 inch • Brooms shall have an angle adjustment of 21 degrees • Brooms should be operated by means of a joystick in the cabin • Broom system should be connected by means of closed bolts and require no greasing • The machine shall have a third broom mounted in front of the sweeper with: a A linear movement of 47 inch o A maximum reach measured from the front bumper of 71 inch a Hydraullcalty. operated by means of a joystick in the cabin o Third boom shall have a quick rise system and stands for storage • The sweeping path of the sweeper shall be: O 87 inch by use of 2 brooms O 122 inch by use -of 2 browns -the front broom Fan • • • • • Maternal: Tensile Strength: Hardness (Brinell): Drive: Diameter: Borm 200,000 PSI 400 HB Minimal Hydraulic 28 Inch 116 of 241 Number of blades: 10 • Max Speed: 3300 RPM • Max Capacity: 18,300 cubic yards per hour Pick-up Mechanism Vacuum type accomplished by air movement Vacuum shall be developed by a hydraulically powered blower Blower speed shall be controlled inside the cab { The pick up nozzle shall be mounted forward of the front wheels and between the two brooms An access door inside the cab shall give the operator access to the suction tube • Air exiting the blower will be directed through the rear door toward the ground Dust control should meet PM 10 standard and be certified as such • 'Suction nozzle shall be 4:7 (L) by 24.8 (W) Inch and made out of corten steel lined with Linatex The suction tube shall have a diameter of 8.9 inch and made out of 304 stainless steel Water System • Waterpump make: Tellarini fi Type: Self pruning impeller IFE 26-24 • Max. Capacity: 12,4 Gallon @ 7,3 PSI 3,0 Gallon @ 29,0 PSI Nozzles: 2 per broom, 5 in the suction system Additional water system: Hydraulically driven water pump, 4 GPM @ 2175 PSI, stainless steel reel with 25' of 4` hose and spray wand. Warranties • The machine shall have a warranty of 2 years or 2000 engine hours (whichever comes first) against defects in material or workmanship. items outside this warranty are: o Fluids o Filters — oil, air, hydraulic, water o Belts o Lights and Fuses o Glass o Tires o Batteries o Cutting edges (Rubbers) o Fan, suction tube and nozzles o Water spray nozzles o Pulleys and nozzle wheel o Brooms and broom drive plates o Windshield wiper blades ® The machine shall have a warranty of 5 years on the chassis and container rnuraule yr 117 of 241 CITY OF MODESTO PURCHASING DIVISION P.O. BOX 642 MODESTO, CA 95353 PH: (209) 571-5164 FAX: (209) 544-8821 1617-12 SWEEPER, COMPACT, BIKE LANE, TRUCK MOUNTED October 25, 2016 ITEM/DESCRIPTIONQTY UNIT OF ISSUE CO: Municipal Maintenance Equipment, Sacramento, CA Unit Price Extended Price Yweepertompact, Bike tne, IrTic ounter per Specifications 1 EA $229,275.00 $229,275.00 Sales Tax 1 LT $17,482.22 Tire Recycle Fee 1 LT _ $0.00 $10.50 Total Estimated Cost $246,767.72 Year /Make / Model 2016 Ravo 5 iSeries Delivery Lead Time 90-150 Days --- Optional Equipment Additional Cost (sales tax not included) Air Suspended Drivers Seat $1,400.00 Water Recycling System $3,801.60 100 Hour Service Kit "c" $536.98 500 Houe Service Kit "b„ $304.61 118 of 241 Downloaded Bid Files for City of Modesto _ Exported on 12/07/2016 Download Project Title Invitation tt file Name File Title Vendor (Download Date 2332973 Sweeper, Compact, Bike Lane, Truck Mounted 16:17-12 1617-12 51617-12 Sweeper Bike Lane Compact sonsray machinery 10/5/2016 2332573 Sweeper, Compact, Bike lane, Truck Mounted 16:17-12 1617-12 51617-12 Sweeper Bike Lane Compact Belkorp Ag, LLC 10/5/2016 2326197 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 .51617-12 Sweeper Bike Lane Compact Reliable Supply, Inc. 10/3/2016 10/1/2016 2325745 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 51617-12 Sweeper Bike Lane Compact Johnston North America 2325057 Sweeper, Compact, Bike Lane, Truck Mounted 16:17-12 1617-12 51617-12 Sweeper Bike Lane Compact Sweeper Shop 9/30/2016 2323132 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 51617-12 Sweeper Bike Lane Compact DMullis Insurance 9/30/2016 2322913 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 51617-12 Sweeper Bike Lane Compact Prime Vendor ilc. 9/29/2016 2321B28 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 51617-12 Sweeper Bike Lane Compact Municipal Maintenance Equipment, 9/29/2016 2320314 Sweeper, Compact, Bike Lane, Truck Mounted 1617-12 1617-12 5.1617-12 Sweeper Bike Lane Compact Western Truck Exchange 9/29/2016 9/29/2016 2320207 Sweeper, Compact, B;ke Lane, Truck Mounted 16:_7-12 1617-12 51617-12 Sweeper Bike Lane Compact Terry Equipment Inc 119 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 120 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to utilize San Diego County's Contract No. 55398 120 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE October 3, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to utilize San Diego County's Contract No. 553982 to award the purchase of three P25 MCC7500 consoles for the National City Police Dispatch Center, from Motorola Solutions, Inc. in an amount not to exceed $227,689, using FY16 Urban Area Security Initiative (UASI) Grant Funds. (Fire) PREPARED BY Frank Parra, Director of Emergency Services DEPARTMENT: Fi PHONE: 619-336-4551 APPROVED BY: EXPLANATION: See Staff Report. FINANCIAL STATEMENT APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS Expenditure Account: 282-411-937-515-0000 Communication Equipment — General Fund $227,689 Funds are appropriated and available in the above account. No City match required. ENVIRONMENTAL REVIEW This is not a project and, therefore, not subject to envircnn,entai review. ORDINANCE: INTRODUCTION fl FINAL ADOPTION ❑ STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. County Contract # 553982 Agreement with Motorola Solutions, Inc. for Regional Communications System Replacement 3. Resolution 121 of 241 CALIFORNIA NATIONAL CIS I INCORPORATED City Council Staff Report October 3, 2017 BACKGROUND The San Diego County Sheriff's Department manages the San Diego County -Imperial County Regional Communications System (RCS) radio network that serves the majority of the public safety (law enforcement and fire) and public service (transportation and schools) users in the region. In coordination with all agencies, RCS staff is in the planning stages to upgrade the regional public safety communications system. On September 5, 2017, the City Council adopted Resolution No. 2017-166 for a subaward of FY16 UASI funding in the amount of $227,689 for the City to upgrade P25 MCC7500 compatible dispatch console equipment for the National City Police Dispatch Center. The City is responsible for the procurement and maintenance of console equipment. The County of San Diego conducted a competitive procurement for a new RCS and the contract was awarded to Motorola Solutions, Inc. The contract includes equipment and services to replace dispatch console systems. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback the County's contract # 553982 with Motorola Solutions, Inc. to procure the equipment and services necessary to replace three P25 MCC7500 dispatch consoles in an amount not to exceed $227,689. The collaboration with RCS staff and the City staff has been instrumental in this major communications upgrade. ANALYSIS NCMC Section 2.60.260 provides authority to the Buyer to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state, or local agency pricing program or structure that is determined by the Buyer to allow a procurement that is in the best interests of the City. The Buyer may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the Buyer to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that the County's contract # 553982 was competitively bid through a Request for Bid (RFB) process, and that the respective procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that the City Council authorize the City (Buyer) to piggyback the County's contract # 553982 to award the purchase of three P25 MCC7500 dispatch consoles to 122 of 241 Motorola Solutions, Inc. in an amount not to exceed $227,689, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing. The funding to purchase the dispatch consoles was approved by City Council through Resolution # 2017-166 for the FY 2018 budget. The FY16 UASI Grant Funds require the City to purchase the equipment and request reimbursement from the City of San Diego Office of Homeland Security. FISCAL IMPACT Funds are appropriated and available in account # 282-411-937-515-0000 Communication Equipment — General Fund $227,689. No City match required. RECOMMENDATION Adopt the resolution. 123 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT NATH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT AGREEMENT Agreement Between County of San Diego and MOTOROLA SOLUTIONS, INC. for COUNTY OF SAN DIEGO REGIONAL COMMUNICATIONS SYSTEM (RCS) REPLACEMENT Agreement No. 553982 124 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION 1.1.11 Console System Motorola's dispatch console solution for the County of San Diego NGPSCS consists clone (I) MCC 7500 dispatch console to be used as maintenance consoles for the purpose of staging. Motorola has not provided additional consoles, since they are not part of this procurement. The MCC' 7500 dispatch console is Motorola's mission -critical high -tier radio dispatch IP console system. The MCC 7500 consoles interface directly to the radio system's IP network and offer seamless connectivity between County of San Diego dispatch operators and radio users, as well as interoperability with existing trunked and conventional systems. Audio processing, encryption, and switching intelligence for dispatch are performed within each operator position, without additional centralized electronics. Integration with the New Radio Network While consoles from other manufacturers can function on the ASTRO 25 network through the Project 25-standard console subsystems interface (CSSi), the MCC 7500 console offers the most complete and compliant solution for the County of San Diego NGPSCS. CSSI is not needed for the MCC 7500 consoles. Voice Encryption The MCC -series consoles provide true end -to -end encryption from the subscriber to the console operator position, enhancing operational security. This assures that sensitive, private communications will remain secure, from the user in the field to the console dispatch operator. Motorola has provided the AES encryption algorithm on the provided maintenance console. Console System Security To use the dispatch console, an operator must enter a valid radio system user account name and password. The dispatch console validates that information with the radio system's network manager and allows the user to access only the resources for which the user has access rights. Flexible, Scalable Design The MCC 7500 will provide the San Diego County/Imperial County with scalable, flexible, system architecture, sophisticated network management and security, and an easy migration to future capabilities. Their advanced feature set, ease of operation, and customizability will improve the safety of both San Diego and Imperial County's first responders and decrease dispatch operator workload, while maintaining strict voice communications security. Tight Integration with the New Radio System The console is directly integrated with the ASTRO 25 technology that provides the foundation of our solution for San Diego County/Imperial County. Operator positions connect directly to the radio system's IP transport network. Audio processing, encryption, and switching intelligence for dispatch are performed within each operator position, without additional centralized electronics. The console is capable of maintaining audio and data recording of the calls made on the communications system. Designed for Mission Critical Use An additional benefit of the MCC 7500 console for the San Diego County/Imperial County NGPSCS is that it shares an operational likeness and user interface with the CENTRACOM Gold Elite consoles already in use by San Diego County/Imperial County RCS. This will reduce the need to formally train dispatch operators prior to transition from their current console to the new console. Motorola has had many successful migrations from Gold Elite to MCC 7500 consoles with little or no formal training. Page 318 of 1300 125 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION All console equipment is designed and built to withstand the high demands of a 2417 dispatch environment and requires desktop and mounting space similar to a personal computer, Integration with the New County of San Diego Next Generation Public Safety Communications System (NGPSCS) The MCC 7500 consoles have been fully engineered under a single corporate umbrella to provide fully -integrated communications on the ASTRO 25 technology being provided for County of San Diego NGPSCS. While consoles from other manufacturers can function on the ASTRO 25 network through the Project 25-standard console subsystems interface (CSSI), the providedconsole offers the most complete and compliant solution for County of San Diego NGPSCS. How a MCC 7500 console site connects to an ASTRO 25 system such as County of San Diego NGPSCS is shown in Figure 1- 42. T Control Stations Local Analog Conventional Stations CCGW Aux UO Server Conventional Site Controller Console Site Link to Radio System Controller Router LAN Switches MCC 7590 Console pt MCC 7500 Console Figure 1-42: Typical Dispatch Console Site Infrastructure - Simplified Block Diagram. Seamless Control of Trunked and Conventional Resources The MCC 7500 is compatible -with the trunked radio resources on the new County of San Diego NGPSCS network, and with the existing conventional channels. Both trunked talkgroups and conventional radio channels can be accessed and controlled from one MCC 7500 dispatch console over the same network. This tight union between radio infrastructure and dispatch console equipment reduces overall transport costs., the need for duplicate fixed network equipment, and several other benefits. as shown in Table 1-14. Page 319 of 1300 126 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION Table i-14: Benefits of the MCC 7500 tP-based Consoles and County of San Diego NGPSCS ASTRO 25 Network. Feature Tight coordination between the IP network and IP console eliminates the potential for audio degradation. Benefit to County of San Diego NGPSCS Subscribers and console operators will be able to communicate without loss of information. Emergency calls are prioritized for successful delivery regardless of network traffic. Activation of an emergency alarm by field units provides an audible alert, displays the unit ID and provides a visual alert. Dispatchers are also prompted to acknowledge the emergency alarm. Inherent access to all system resources within the network provides dispatch priority to reach any user when needed. Console operators will always be able to reach out to users in the field. Rapid call set up times and quality of service, regardless of the size of the system. The ability to scale the system to handle future capacity, while maintaining efficient dispatch operations. True end -to -end multiple encryption capabilities from the subscriber to the console operator position, enhancing operational security Assurance that sensitive, private communications will remain secure, from the user in the field to the dispatch console operator Improved bandwidth efficiencies reduce transport costs Ongoing cost savings utilizing County of San Diego NGPSCS network connectivity MCC 7500 Dispatch Console Components An MCC 7500 IP dispatch console site consists of the following elements, also shown in Figure 1-43. • Site Routers. • Site Switches. • Voice Processing Module (VPM)- • Operator position computers. • Desktop speakers. • Footswitch. • Headset jacks. • Gooseneck microphone. The MCC 7500 dispatch console functions as an integrated component of the total radio system, fully participating in system level features such as end -to -end encryption and agency partitioning. Because the network is IP-based, the system's interfaces and components can be distributed physically throughout the network. Logging components are distributed at the core sites and console sites. CCGWs can be located at conventional -only RF sites, at trunking RF sites, the Core Site, or at console sites with conventional stations. Aux I/O Servers can be placed anywhere in the system, closest to where they are needed. Page 320 of 1300 127 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION Desktop Desktop Speakers ' t II . . Analog —+ - - f . VP/A Microphone f oelsoidt Local Logging Recorder -- trstannl Recall Recorder edomal Pagig Fatotna TrAvlaa,e Enootlon ] , System 11 lir Ana Headset Jacks MCC 7500 Dispatch Consoles Monitor Ethernet Cable ailLP Dispatch Console PC Ethernet ,) Cable / LAN Console Site Switch Router 2 Ethernet Cables per Dispatch Console Figure1-43: Motorola MCC 7500 Dispatch Console Hardware Architecture. Operator Position Components MCC 7500 operator positions connect directly to the radio system's IP transport network through the site routers. Audio processing, encryption, and switching intelligence for dispatch are performed within each software -based operator position, without additional centralized electronics. An MCC 7500 operator position consists of a computer, a Voice Processing Module (VPM), multiple speakers, a desktop gooseneck microphone; headset jack box and footswitch. Console Site Link WAN) MCC 7500 Operator Position Components Site Routers The Site Router provides an interface that handles all of the IP network management traffic between the core sites and the MCC 7500 logical dispatch sites. The Site Router provides the following: • Routing - the router directs traffic to and from the next hop in the IP network and enables redundant links • Traffic prioritization - the router applies a prioritization marking to the packets leaving the site. • Fragmentation - the router fragments large IP packets per industry standards. Page 321 of 1300 128 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION The site router is a Motorola GGM 8000 Gateway, shown in Figure 1-44. The same GGM 8000 Gateway also provides CCGW support for the conventional resources. The County of San Diego NGPSCS MCC 7500 console sites are linked to the core sites with redundant site links that provide path diversity. Figure 1- 4: Motorola GGM 8000 Gateway with CCGW. Voice Processing Module (VPM) The VPM provides vocoding and audio processing services for the dispatch console. It connects to the console site LAN switch and communicates with the dispatch console PC via Ethernet. Each operator position includes a PC and a dedicated VPM. The VPM also provides connections for analog devices to be connected to the digital console. The VPM has connectors for the following devices: • One desktop microphone. • Two headset jacks. • Two desktop speakers. • Logging recorder. • Radio instant recall recorder. • External telephone set. • External paging encoder. • Footswitch. • Generic transmit audio input. Personal Computer (PCI The dispatch console uses a Motorola -certified Personal Computer. In the current ASTRO 25 system release, the PCs are Hewlett Packard Z440 mini -towers running the Microsoft® Windows? 64 bit operating system. The 64 bit OS is used to efficiently process large amounts of RAM. The PC includes a standard I01-key keyboard and mouse. The PCs are processed through Motorola factories in Schaumburg so that the application software, and sound cards can be installed and tested to ensure they are operating properly. Desktop Speakers A typical MCC 7500 console has two speakers, one for selected audio and the second for all remaining unselected audio. Additional speakers can be provided for each MCC 7500 console, allowing the dispatch operators to continue utilizing specific speaker arrangement with designated audio sources in each speaker. Footswitch The dispatch console is provided with a dual pedal Footswitch. The Footswitch can be cons figured to control general transmit and monitor functions. Headset Jack Each dispatch console position is equipped with Iwo headset jacks. A headset jack allows a dispatch console user to use a headset while operating the dispatch console. The headset jack contains two volume controls: one for adjusting the level of received radio audio and one for adjusting the level of received telephone audio. The headset plug inserted into the jack automatically disconnects the Page 322 of 1300 129 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION console's dedicated microphone and mutes the select speaker. Pressing the radio PIT will mute the microphone to telephone connection, but not the telephone's incoming audio. Connection to ASTRO 25 System Core The MCC 7500 console site for County of San Diego NGPSCS requires redundant site links to provide path diversity. The console site has two logical connections which are to the master system core site and to the backup system core with each connection using a different site gateway. Each console site gateway provides an interface that handles all of the IP Network Management traffic between the MCC 7500 console center and County of San Diego ASTRO 25 system's core sites. The site gateways fragment large IP packets according to industry standards, prioritize packets. and convert Ethernet data to the desired transport medium. hi addition, the site LAN switch identified in the optional dispatch equipment provides LAN interfaces for dispatch site equipment and a LAN port for the link to the core sites. Through the switch, service technicians can access the system's configuration manager and service the equipment. Connection to Local Resources The MCC 7500 dispatch console supports both trunking and conventional channels and is designed to operate with Motorola's P25 trunking system platform. It uses Internet Protocol (IP) packets to pass call control data and voice communications efficiently and reliably through the radio system's IP transport network. The MCC 7500 dispatch console solution provides access to existing analog conventional resources through the use of conventional channel gateways (CCGW). The CCGW interface with the existing conventional resource and convert the input to IP for use with the MCC 7500 dispatch network. 1.1.11.1 Required Equipment and Licensing "I'he following equipment and licensing is required to add each dispatch console to the System. Network Equipment to add a console site: • Two (2) Site Switches. • Two (2) Site Gateways. Dispatch Equipment: • One (1) MCC 7500 ASTRO 25 software. • One (I) Voice Processor Module (VPM). • One (I) AC line cord. • One (1) twenty —two inch wide non -touch black monitor. • One (1) Z440 computer workstation. • Two (2) Desktop speaker. • One (1) Gooseneck Microphone. • Two (2) I4eadset jacks. • Two (2) Headset base module. • Two (2) Single muff headset. • One (1) Footswiich. • One (1) Soundcard. • One (l) Creative Tabs speakers. • One (l) Instant recall recorder. • One (l) McA fee. Page 323 of 1300 130 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION Dispatch Equipment Licenses: • One (I) MCC 7500 Basic Console Functionality Soltware License. • One ( I ) MCC 7500 Trunking Operation. • One ( I ) MCC 7500 Advance Conventional Operation. • One (1) MCC 7500 Secure Operation. • One ( I ) AES algorithm encryption. • One ( I ) MCC 7500 Over the Ethernet keying (O IiK) operation. 1.1.11.2 Dispatch Equipment —Feature, Options and Accessories This section lists the features. options and accessories available for the MCC7500_ FEATURES The following lists available MCC 7500 features. System Level Features • Seamless IP Connectivity with Radio System • Configured via Radio System Configuration Manager • Full Participation in Radio System Fault Management • Full Participation in Radio System Agency Partitioning • Compatible with MKM 7000 Console Alias Manager • Full Participation in Radio System Dynamic System Resilience (DSR) ASTRO 25 Trunking Features • Full Access to ASTRO 25 Trunked Radio System • IMBE/AMBE Vocoder for ASTRO 25 Resources • Full Support for Project 25 FDMA (Phase I) Operation • Full Support for Project 25 TDMA (Phase II) Operation • Trunked Talk Group Calls • Trunked Announcement Group Calls • Trunked Private Calls • Trunked CaII Alerts • Trunked Emergency Alarms • Trunked Emergency Calls • Trunked Tactical/Normal • Trunked Repeater On/Off • Trunked Remote Monitor • Trunked PTT ID and Alias ASTRO 25 Conventional Features • PTT ID and Alias • Call Alert • Emergency Alarm and CaII • Mixed Mode (Analog/Digital) Operation • Voice Selective Call • Secure Gall • Secure Key Select • Secure Keyset Select • Received Key Display • Autokey Key Display • Momentary Key Override • Radio Enable/Disable • Radio Status Display • Radio Status Request • Radio Message Display • Radio Check • Remote Monitor • Ignore Mobile to Mobile Calls Page 324 of 1300 131 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION Analog Conventional Features • Tone Remote Control • Analog Talk & Listen • Private Line (PL) Selection • Wild Card I & II • Monitor • Supervisor Takeover (via Relay) • RF Cross Mute • E & M Control • Frequency Selection • Repeater On/Off • Mute Second Receiver • Line Operated Busy Light (LOBL) • Main/Alternate Conventional Interfaces • RF Cross Busy General Secure Features • Supports up to 60 Encrypted Calls Simultaneously • AES Algorithm • DES -XL Algorithm • DVP-XL Algorithm • Multi -Select Cross -Mode Alert • Receive Cross -Mode Indication • Key Management via KVL • Key Management via OTEK (Over The Ethernet Keying) • Supports up to 6 Encryption Algorithms Simultaneously • DES-OFB Algorithm • ADP Algorithm • DVI-XL Algorithm • Patch Cross -Mode Alert • Clear Audio Alert • Key Management via Store and Forward (KMF with KVL) General Console Features • Intuitive, Easy -to -Use Graphical User Interfaces (Elite or 1ED) • Elite GUI is Highly Configurable to meet Unique Customer Needs • Up to 8 Speakers • Up to 2 Headsets Desk Microphone • Footswitch • Instant Recall Recorder Port for Radio Audio • Instant Recall Recorder Port for Console Telephony Audio • Local Logging Recorder Port • Telephone Headset Port (for radio & telephone on one headset) • General Transmit • Instant Transmit • Select/Unselect • Multi -Select • 15 Customizable Alert Tones (Trunking & Conventional) • Channel Marker (Trunking & Conventional) • VU Meter (On Screen) • Integrated Tone Paging Encoder • Patch (Standard & Permanent) • Generic Auxiliary Inputs & Outputs • ACIM Link to Consolette VPM Features • Supports up to 8 Speakers • Supports one Desktop Microphone • Supports up to 2 Headsets • Supports one Footswitch Page 325 of 1300 132 of 241 COUNTY CONTRACT NUMBER 553962 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION • Telephone Headset Port (for radio & telephone on one headset) • Dedicated Private Auxiliary Inputs & Outputs • Instant Recall Recorder Port for Console Telephony Audio • Instant Recall Recorder Port for Radio Audio • Local Logging Recorder Port • External Paging Encoder Port • Ethernet Connection between VPM and PC (up to 200 meters) • Multiple Mounting Options OPTIONS The dispatch equipment options available are the following: • Console Alias Manager. • Auxiliary Inputs/Outputs. • Conventional Channel Gateway. • Conventional Site Controller. Each of the options is described in more detail below. Console Alias Manager Motorola has provided the MKM 7000 Console Alias Manager (CAM) which manages the radio unit 1D aliases that are displayed on MCC 7500 consoles. The CAM enables agencies that are shafting a radio system to make changes to the aliases that are displayed on their dispatch positions and logging recorders, without affecting the aliases displayed on the dispatch positions and logging recorders of other agencies on the system. CAM provides the functionality equivalent to the Alias Database Manager (ADM) from previous releases used for the Elite Gold series consoles. A typical dispatch console uses many types of aliases to make it easier for dispatchers to do their jobs by providing meaningful, descriptive names instead of numeric 1D numbers for different resources on the console. For example, aliases are used for: • Trunking talkgroups and conventional channels. • Aux I/Os. • Secure keys used for voice encryption. • Frequencies on multi -frequency conventional channels. • PL codes on conventional channels using PL. • Preconfigured pages. • Radio unit iDs. (also called radio PTT 1Ds) Most of these aliases are defined when the console is first installed and rarely or never change. But, radio unit IDs can change more often and thus need a way to easily make changes. The MKM 7000 Console Alias Manager satisfies this need. The CAM supports aliases for radio unit IDs for ASTRO 25 trunking systems. ASTRO 25 conventional systems, MDC 1200 conventional systems, and Advanced Securenet conventional systems. When SmartX site converters are used with SmartZone or SMARTNEI' systems. the CAM supports aliases for those types of radio unit IDs as well. The CAM does not support aliases for systems connected via an ISS1 link, neither will it suppot9 non -Motorola consoles connected via a CSSI link. Page 326 of 1300 133 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION Auxiliary Inputs and Outputs An Auxiliary Input/Output server enables console operators to control and monitor external devices, such as doors and lights, from the console user interface. Multiple dispatch consoles anywhere in the network may monitor and control the same relay output and/or external inputs. Changes are indicated across all dispatch consoles simultaneously. Customizable graphic icons are also used to provide a visual indication of both the function and state of external inputs. The contact closures and input buffers required to interface to these devices are housed in Remote Terminal Units (RTUs). These RTUs can be physically located close to where they are needed, at any console site or RF site. The dispatch consoles and RTUs communicate with each other across the radio system's IP transport network. Individual relay outputs can be configured so that they require a safety switch to be pressed before they respond to any commands from the dispatch console user. Supported Aux I/O Configurations The following Aux 1/0 configurations are supported. Aux I/O Configuration Momentary Input Description This is an input where the user interface always shows the true state of the input. Latched Input This is an input where the user interface does not necessarily show the true state of the input. When the input goes active, the user interface shows the state as active. The display will continue to show the state as active even if the input changes to the inactive state. A dispatch console user must manually reset the display to return it to the inactive state. Momentary Output This output relay is activated when the dispatch console user presses the button on the user interface and deactivated when the dispatch console user releases the button. Latched Output This output relay changes state only when the dispatch console user presses the button. Interlocked Latched Output This latched output relay is part of a group of latched output relays. Only one of the relays in the group may be active at a time. Interlocked relays work in a "break before make" fashion; that is, the previously active relay is deactivated before the new relay is activated. Conventional Channel Gateway Equipment Conventional Channel Gateways (CCGWs) are used to interface analog and ASTRO 25 conventional channels to the ASTRO 25 radio system infrastructure. CCGWs provide 4-wire analog interfaces for analog channels and V.24 and IP digital interfaces for ASTRO 25 conventional channels. The platform that is hosting a CCGW may be solely dedicated to that task or it may also be used as a console site router or an RF site router, provided the WAN link is not redundant. The enhanced GGM 8000-based CCGW is available for interfacing to conventional channels. The enhanced CCGW can support combinations of analog, MDC 1200, ACIM Link, digital and mixed mode channels simultaneously. Low density and high density versions of the enhanced CCGW are available. • The low density version contains four analog ports and four V.24 ports plus an Ethernet port. Up to eight conventional channels can be connected to the analog and V.24 ports. The eight channels can be mixtures of analog, MDC 1200, ACIM Link, digital or mixed mode. In addition to the Page 327 of 1300 134 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT A-2 - SYSTEM DESCRIPTION eighi channels connected to ports, up to 16 IP based channels can be supported. This brings the total number of channels supported on the low density version to 24. • The high density version contains eight analog ports and eight V.24 ports plus an Ethernet port. Up to 16 conventional channels can be connected to the analog and V.24 ports. The 16 channels can he mixtures of analog. MI)C' 1200, ACIM Link, digital or mixed mode. In addition to the 16 channels connected to ports. up to 16 11' based channels can be supported. This brings the total number of channels supported on the high density version to 32. Conventional Site Controllers The conventional site controller allows dispatch console users to continue to access and control local conventional channels if connectivity to the radio system's controller is lose. This mode of operation is often called "fallback operation" or "site conventional operation'. The conventional site controller is comprised of the GCP 8000 site controller hardware with different software to provide the conventional capabilities. When used as a conventional site controller, the GCP 5000 site controller is outlined with a single site controller module rather than two site controller modules. Only one conventional site controller is required per console site or conventional subsystem. This single conventional site controller is capable of supporting the full set of dispatch consoles, archiving interface servers and CCG Ws that can be placed in a console site or conventional subsystem. Accessories The table shown below lists the accessories available for the MCC 7500 Dispatch Console. NON TOUCH MONITORS 17 INCH NON -TOUCH MONITOR, BLACK 19 INCH NON -TOUCH MONITOR, BLACK 22 INCH WIDE NON -TOUCH MONITOR, BLACK 24INCH WIDE NON -TOUCH MONITOR, BLACK TOUCH SCREEN MONITORS 17 INCH MONITOR WITH TOUCH SCREEN, BLACK ELO 1929LM 19IN LED COLOR MONITOR 22 INCH WIDE WITH TOUCH SCREEN MONITOR, BLACK TRACKERBALL TRACKERBALL ONLY PS/2 & USB COMPATIBLE HEADSET BOTTOM HDST MODULE BASE W/PTT, 15' CBL HDST MODULE BASE W/PTT, 25' CBL HEADSET TOP SUPRAPLUS SINGLE MUFF HEADSET SUPRAPLUS NC SINGLE MUFF HEADSET SUPRAPLUS DUAL MUFF HEADSET SUPRAPLUS NC DUAL MUFF HEADSET INSTANT RECALL RECORDER DUAL IRR SW USB HASP WITH LICENSE (V47) Page 328 of 1300 135 of 241 COUNTY CQNTF"' T NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC PI :UGIONEAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIT ba Urego County T LIST Phase 2 Equipment Detail SITE ITEM QTY NOMENCLATURE DESCRIPTION PRICE DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP DIAGNOSTIC EQUIP .4 ca DIAGNOSTIC EQUIP co ZDIAGNOSTIC EQUIP ao —OIAGNOSTIC EQUIP 0 DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE EQUIPMENT AEROFLEX AEROFLEX AEROF LEX AEROFLEX AEROFLEX AEROFLEX AEROFLEX AEROFLEX AEROFLEX ANTRITSU ANTRITSU ANTRITSU ANTRITSU ANTRITSU ANTRITSU ANTRITSU ANTRITSU GIGETESTER GIGETESTER POWER SENSOR MCC75OO MCC7500 MCC7500 MCC7S00 MCC7500 MCC7500 MCC7500 MCC7S00 MCC7500 MCC7500 MCC7500 MCC7500 MCC7500 CCGW CCGW CCGW AIS AIS 3 TT05345AA 3 TT05346AA 3 TTD5347AA 3 T'05356AA 3 TT05375AA 3 DDN9837 3 ODN9840 3 DDN9845 3 ODN9847 3 055412EBASE 3 051091420R 3 DSSMPL1 3 D5S412E6GH2 3 055412ETPS 3 DS541ZEP25 3 DS5412E0431 3 OS5412E5312 3 DSMT9090ASTRO 3 OSMT9090ASTRO3YR 3 POWER SENSOR 1 61933 1 CA00140AA 1 DS22WBLK 1 TT2833 1 OSRMP61SA 2 91912 1 B1914 2 81913 2 RLN6099A 2 RMNS0778 1 DSTWIN6328A 1 DDN2134 1 CON6673 11 SQMO1SUM0205 11 CA01616AA 11 CA02086AA 4 TT2833 4 81933 P25 CONVENTIONAL WITH DES OFB TYPE ill / 390XOPT200/ R2075A P25 TRUNKING VHF/UHF/700/800MHZ / 390XOPT201 / R2076A LSM GENERATE AND RECEIVE/ANALYSIS / 390X0P1204 / R2079A AUTOTEST 11 FOR P25 RADIO SYSTEMS / 390XOPT218 / R2083A EXTENDED WARRANTY 36 TOTAL MONTHS / W390X/203 / R2071A 20 AMP CURRENT SHUNT 0.0) OHM / AC24011 / R1794A SOFT PADDED CARRYING CASE FOR AEROFLEX 3920 / AC25012 ACCESSORY POUCH /AC25029 ANTENNA BNC 50 MHZ / AC25042 ANRITSU 5412E BASE UNIT WITH REQ'D, OPTIONS DUAL DIRECTIONAL COUPLER, 40DB, ZOOW CW, 80-1000 MHZ PRECISION N(M) LOAD, 6.0 GHZ, 42DB ANRITSU ADD 6 GHZ BW TO SPECTRUM AND NETWORK ANALYZER ANRITSU HIGH ACCURACY POWER METER W/ US9 SENSOR ANRITSU P25 ANALYZER AND P25 COVERAGE OPTION ANRITSU 5412E OPTION 431 - COVERAGE MAPPING ANRITSU 3 YEAR EXT SERV - SEND TO ANRITSU STD CALIBRATION ANRITSU MT9090 W/ GIGABIT ETHERNET TESTER OPTIONS ANRITSU MT9090A 3 YR EXT WARR ON MAINFRAME AND MODULE ROHDE AND SCHWARZ POWER SENSOR MOTOROLA VOICE PROCESSOR MODULE ADD: AC LINE CORD, NORTH AMERICAN 22 INCH WIDE NON -TOUCH MONITOR, BLACK COMPUTER, 2440 WORKSTATION WINDOWS 7 [NON RETURNABLE] SPD, TYPE 3, 120V RACK MOUNT, 15A PLUG-IN W/ 6] 15A NEMA 5-15 OUTLETS MCC SERIES DESKTOP SPEAKER MCC SERIES DESKTOP GOOSENECK MICROPHONE MCC SERIES HEADSET JACK HOST MODULE BASE W/PT7, 25' C8L SUPRAPLUS SINGLE MUFF HEADSET PROVIDES ONE DUAL PEDAL FOOTSWITCH FOR USE WITH MOTOROLA MCC 7500 015P SOUND BLASTER AUDIGY FX PCIE SOUND CARD CREATIVE IAt3S INSPIRE A60 GGM 8000 GATEWAY ADD: AC POWER ADD: HIGH DENSITY ENH CONY GATEWAY COMPUTER, 2440 WORKSTATION WINDOWS 7 [NON RETURNABLE) MOTOROLA VOICE PROCESSOR MODULE 6/23/2016 5 5 $ 5 5 5 5 5 5 $ 5 5 5 5 5 5 $ 5 6,353.10 7,622.10 25,412.40 6,353.10 3,685.50 758.70 504.90 126,90 156.60 63,115.20 2,349.00 1,053.00 25,920.00 9,849.60 20,331,00 8.100,00 5,248.80 25,401.60 950.40 14,409.90 5 9,536.00 5 5 2,804.15 $ 2,507.50 5 219.30 5 720.00 $ 200.00 S 320.00 5 387.20 5 176.00 $ 246.50 $ 64.88 S 39.10 5 41,580.00 5 59,400.00 5 10,030.00 5 38,144.00 Page 35 136 of 241 COUNTY CONTRACT NUMBER 553982 AGREEMENT WITH MOTOROLA SOLUTIONS INC FOR REGIONAL COMMUNICATIONS SYSTEM REPLACEMENT EXHIBIaA-nD4 i-ego aEQ IPMuntyENT LIST Phase 2 Equipment Detail SITE ITEM QTY NOMENCLATURE DESCRIPTION PRICE DISPATCH CONSOLE EQUIPMENT DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE LICENSING DISPATCH CONSOLE SOFTWARE DISPATCH CONSOLE SOFTWARE DISPATCH CONSOLE SOFTWARE DISPATCH CONSOLE SOFTWARE DISPATCH CONSOLE SOFTWARE ZJ — m CO :EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS 0 tMERY HILL ANTSUBSYS EMERY HILL ANTSUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SURSY5 EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SU 85Y5 EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANTSUBSYS EMERY HILL ANT SUBSYS EMERY HILL ANTSUBSYS EMERY HILL ANTSUBSYS EMERY HILL ANT SU85Y5 EMERY HILL ANTSUBSYS AIS MASTER SITE MCC7500 MCC7500 MCC7500 MCC7500 MCC7500 MCC7500 MCC7500 AIS AIS AIS MCC7500 MCC7500 MCC7500 M CC7SOO AIS TX ANT TX ANT UPPERJUMPR UPPERJUMPR UPPERJUMPR MAINLINE MAINLINE MAINLINE MAINLINE SURGE SURGE LOWERJUMPR LOWERJUMPR RFMIXING REMIXING REMIXING REMIXING RFMIXING RFMIXING ANTACC RX ANT 4 27 1 1 1 1 1 1 1 4 4 4 1 1 1 1 4 CA00140AA UA00156AA CA01642AA CA01643AA CA01644AA CA00147AF CA00182AB CA01220AA BLN 1313 CAOO147AF CA01220AA CA00182AB 81905 T744B T7885 DDN2089 CA00288A8 2 DSSE4145F3PALOFPIP_P 4 DSCLAMP130 50 L1705 4 DON1090 4 TDN9289 200 13617 4 DDN1077 10 D5SG7806B2A 2 DSLSSGRIP 2 OSTSXOFMBF 2 DSGSAKITD 60 L1705 4 DON1090 30 L1705 4 DDN1090 30 L1700 4 D0N9769 30 L1700 4 DDN9769 I4 MDN6B17 1 DSSC479HF1LDFD4NUP ADD: AC LINE CORD, NORTH AMERICAN ADD: MCC7S00 CONSOLE LICENSES {CITY 5) ADD: MCC 7500 BASIC CONSOLE FUNCTIONALITY SOFTWARE LICENSE ADD; MCC 75C0 / MCC 7100 TRUNKING OPERATION ADO: MCC 75C0 /MCC 7100 ADV CONVL OPERATION ADD: MCC 75CO SECURE OPERATION ADD: AES ALGORITHM ADO: MCC 7500 / MCC 7100 OTEK OPERATION MCC 7500/ MCC 7100 INBOUND EVENT DISPLAY HEN FIELD -ADD LIC ADO: MCC 7500 SECURE OPERATION ADO: MCC 7500 / MCC 7100 OTEK OPERATION ADD: AES ALGORITHM MCC 7500ASTRO 25 SOFTWARE WINDOWS SUPPLEMENTAL FULL CONFIG MCAFEE WINDOWS AV CLIENT DUAL IRR SW USB HASP WITH LICENSE (V47) ADD: MCC 7500 ARCHIVING INTERFACE SERVER SOFTWARE LICENSE ENC 4 DIPOPLE ARRAY PATRN ADJ, 8.0.11.0D80 GAIN LOW PIM 746-869MHZ PIP ALUMINUM 1.5-2.88 IN DIAMETER 1,5.2.88 IN DIAMETER LDF4-SOA CABLE: 1/2" LDF HELIAX POLY JKT PER FOOT L4TDM-P5A 7.16 DIN MALE PS FOR 1/2 IN CABLE 221213 CABLE WRAP WEATHERPROOFING 7/81N HELIAX VIRTUAL AIR FOAM FILLED CORREGATED CABLE (AVAS-SOFX)/FOOT 7-161N DIN FEMALE CONNECTOR El -FIT FOR 7/BIN CABLE (MOTOROLA SPECIFIC) SG78.0662A GROUNDING KIT FOR 7/8 1N COAXIAL CABLE L55GRIP 7/8" SUPPORT HOIST GRIP RF SPD, 698-2700MHZ DC BLOCK HIGH POWER, DIN FEMALE/MALE BIDIRECTIONAL GROUND STRAP KIT - DIN LDF4-50A CABLE: 1/2" LW HELIAX POLY JKT PER FOOT L4TDM-PSA 7-16 DIN MALE PS FOR 1/2 IN CABLE LDF4-50A CABLE: 1/2" LOF HELIAX POLY JKT PER FOOT L4TOM•PSA 7-16 DIN MALE PS FOR 1/2 IN CABLE F511-50A CABLE: 1/4" SUPERFLEX POLY JKT PER FOOT F1TNM.HC 1/4" TYPE N MALE CONNECTOR FOR F511-50A CABLE FSJ1.50A CABLE. 1/4" SUPERFLEX POLY JKT PER FOOT F1TNM•HC 1/4" TYPE N MALE CONNECTOR FOR FSJ1-50A CABLE 42396A-5 7/8" CABLE HANGER STAINLESS, 10 PK COLLINEAR OMNI 9.508D LOW PIM NULL FILL PIP RATED, HD 746.869 4 DEG DT 6/7T/2016 5 5 $ 5 $ 5 5 $ 5 5 5 $ 110,025.00 9,600.00 4,000.00 2,400.00 2,600.00 600.00 2,680.00 3,360.00 10,400.00 10,720.00 2,400.00 200.00 40.75 140.25 2,290.52 48,192.00 12,886.00 323.00 L48.75 96.90 74.80 1,42 8.00 135.15 191.25 48.45 215.90 59.50 178.50 96.90 89,25 96,90 57.38 92,65 57,38 92.65 386,75 4, 808.45 Page 36 137 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 138 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday", with no matching funds required; 2) aut 138 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO. i ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday", with no matching funds required; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego to receive FY18 Community Enhancement Program grant funds; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. PREPARED BY: Audrey Denham DEPARTMENT: Community Services PHONE: 336-4243 APPROVED BY: EXPLANATION: In February 2017, Community Services staff applied for the County of San Diego's Community Enhancement Program in order to expand the City's annual special event "A Kimball Holiday". The Community Enhancement Program is funded by a set percent of Transient Occupancy Tax revenues. The goal of the Community Enhancement Program is to stimulate tourism, promote the economy, create jobs, or provide a better quality of life. In June 2017, the City was awarded $10,000 in grant funds. Community Enhancement Program grant funds must be used for the purpose of expanding "A Kimball Holiday", and cannot be used on event activities that have been funded through the City's General Fund budget. New activities at "A Kimball Holiday" will include: a snow play area, an outdoor movie screen and holiday themed movie, miniature train ride, a Reindeer Dash fun run/walk, arts and crafts for youth, and additional holiday decor. FINANCIAL STATEMENT: APPROVED: `Wv , z Finance ACCOUNT NO. APPROVED: 282-00000-3474 (Reimbursable Grants Citywide Fund county grants account) - $10,000.00 282-441-340-264-0000 (Reimbursable Grants Citywide Fund promotional materials account) - $10,000.00 No financial impact on the City's General Fund budget. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: MIS STAFF RECOMMENDATION: Adopt the resolution, 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Grant Agreement l iy OT L41 County office use only P—1001836 0-12900 E — 53666 T-001 A-100122 Supplier # — 1114069 COMMUNITY ENHANCEMENT PROGRAM GRANT AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO AND City of National City This Grant Agreement is entered into between the County of San Diego, a political subdivision of the State of California (County), and City of National City, a Municipal Corporation (Grantee) on WHEREAS during the 1982-83 fiscal year, the San Diego County Board of Supervisors established the Community Enhancement program; and WHEREAS, pursuant to Board of Supervisors Policy B-58, the purpose of this Program is to provide funds to nonprofit and/or tax exempt organizations that promote and generate tourism and/or economic development at the regional and community levels throughout San Diego County; and WHEREAS, the County funds this program primarily with the County's Transient Occupancy Tax; and WHEREAS, on 06/27/2017 (11), the Board of Supervisors allocated the grant funding set forth in this Agreement for the purpose described in this Agreement. NOW, THEREFORE, the parties agree as follows: 1. Amount of Grant. The County agrees to pay Grantee the amount of $10,000.00. Under no circumstances is County obligated to pay Grantee more than this amount. County shall pay Grantee after County receives a signed copy of this Agreement from Grantee. 2. Purpose of Grant. Grantee shall use the grant funds provided by County under this Agreement solely for the following purpose: Kimball Holiday and Tree Lighting Celebration. 3. Term of Agreement. The term of this Agreement shall be July 1, 2017 through June 30, 2018. 4. Time Period for Use of Grant Funds and Documentation of Expenditures. (a) Grantee shall spend all grant funds provided by the County for the purposes specified in Paragraph 1 before the end of the Term of Agreement. (b) Grantee shall complete Documentation of Contract Costs report setting forth Grantee's total actual expenditures of the grant funds provided under this Agreement. Grantee shall submit this documentation to the County's administrator promptly after spending the grant funds, but in no event later than 30 days after the end of the Term of Agreement specified above. If the parties agree to extend the Term of Agreement, Grantee shall submit this expenditure documentation not later than 30 days after the end of the extended Term. (c) Grantee shall retain copies of all receipts, invoices, cash register tapes and other direct evidence of the expenditure of funds for which grant funds are used for the duration of the audit period specified in Paragraph 8. (d) If the County's administrator: (i) determines that the Grantee failed to spend all of the grant funds 1 140 of 241 (ii) disallows any expenditure by Grantee; (iii) determines that the grant funds provided exceed Grantee's total actual expenditures authorized under this Agreement; or (iv) grant funds were used in a manner contrary to Paragraphs 2 or 5 Grantee shall refund to the County the amount specified by the County's administrator. Grantee shall make this refund within 7 County business days after receiving a written request for refund from the County's administrator. In its sole discretion, the County may offset the refund amount from any payment due to or to become due to Grantee under this Agreement or any other agreement with the County. (e) If Grantee fails to provide the required documentation of expenditures as required in Subparagraph (b) and (c) above, the County's administrator may request Grantee to refund to the County all or any portion of the grant funds provided under this Agreement. Within 7 County business days of receipt of a written request for a refund, Grantee shall refund to the County the amount specified by the County's administrator. (f) If Grantee incurs expenses before the County pays the grant under this Agreement, the County will reimburse Grantee in an amount not to exceed the amount specified in Paragraph 1 upon submission of documentation to County's administrator setting forth Grantee's actual expenditures for the purpose specified in Paragraph 2 and approval of the documentation by County's administrator. 5. Restrictions on use of grant funds. (a) Grant funds shall not be used for any purpose prohibited by laws governing the use of public funds including, but not limited to, religious purposes, political campaigning, or purely private purposes or activities. (i) If Grantee provides or participates in any activity for which public funds may not be used, such as religious activities, Grantee shall inform the County of this activity before accepting any grant funds. Grantee shall ensure that no grant funds awarded pursuant to the Agreement are used to support in any manner said activity. (b) Grantee shall not spend any grant funds on food or beverages. (c) Grantee shall not donate any grant funds to a third party. (d) Grantee may not include in its Documentation of Grant Expenditures report under this Agreement any expenditures for which Grantee has received or is or will be claiming funding from any other source. (e) Grantee shall not assign or transfer any interest in this Agreement (whether by assignment or novation), without the prior written consent of the County. (f) Grantee shall comply with Board Policy B-58. (g) Grantee's failure to comply with any provision in Paragraph 5 shall constitute a material breach of this Agreement. 6. Administrator of Agreement. The Office of Financial Planning in the Auditor and Controller's Office shall administer this Agreement on behalf of the County, and Shannon Bullock at (619) 336- 4352 shall administer it on behalf of Grantee. County and Grantee may from time to time designate a different administrator by providing notice in the manner required by Paragraph 7. 7. Notice. All communications from Grantee to the County shall be sent to the Chief Financial Officer as listed below. Any notice or notices or other documentation required or permitted to be given pursuant to this Agreement may be personally served on the other party by the party giving such notice, or may be served by certified mail, postage prepaid, return receipt requested, to the following addresses: 141 of 241 County: Chief Financial Officer Office of Financial Planning County of San Diego 1600 Pacific Highway Room 352 San Diego, CA 92101 Grantee: City of National City City of National City National City branch 140 E. 12th Street, Suite B National City, CA 91950 Notices that are personally served shall be deemed delivered on the date served. Notices sent by certified mail shall be deemed delivered 5 County business days after mailing. County and Grantee may from time to time designate a new address for providing notice by providing notice of the new address in accordance with this Paragraph. 8. Audit and Inspection of Records. At any time during normal business hours and as often as the County may deem necessary, the Grantee shall make available, within 5 County business days of the receipt of a request, to the County for examination all of its records with respect to all matters covered by this Agreement and will permit the County to audit, examine and make excerpts or transcripts from such records, and make audits of all invoices, materials, payrolls, records of personnel and other data relating to all matters covered by this Agreement. Unless otherwise specified by the County, said records shall be made available for examination within San Diego County, California. Grantee shall maintain such records in an accessible location and condition for a period of not less than 4 years following receipt of final payment under this Agreement unless County agrees in writing to an earlier disposition. The State of California or any Federal agency having an interest in the subject of this Agreement shall have the same rights conferred upon County by this Agreement. 9. Termination of Agreement for Cause. If Grantee fails to perform its obligations according to this Agreement, the County may send Grantee a written notice of default that specifies the nature of the default. Grantee shall cure the default within 3 County business days following receipt of the notice of default. If Grantee fails to cure the default within that time, the County may terminate this Agreement by giving Grantee written notice of immediate termination. Upon termination, Grantee shall promptly provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditures for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. The County may also seek any and all legal and equitable remedies against Grantee for breaching this Agreement. 10. Termination for Convenience of County. County may terminate this Agreement at any time by giving written notice to Grantee of such termination and specifying the effective date thereof at least 30 County business days before the effective date of such termination. On or before the date of termination, Grantee shall provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditures for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. 11. Termination for Convenience of Grantee. Grantee may terminate this Agreement at any time by giving written notice to County's administrator of such termination and specifying the effective date thereof at least 60 County business days before the effective date of such termination. On or before the date of termination, Grantee shall provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditure for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. 3 142 of 241 12. Interest of Grantee. Grantee covenants that Grantee presently has no interest, including, but not limited to, other projects or independent contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with Grantee's completing the purpose of the grant as specified in Paragraph 2. Grantee further covenants that in the performance of this Agreement, no person having any such interest shall be employed or retained by Grantee. 13. Publication, Reproduction and Use of Material. No material produced, in whole or in part, under this Agreement shall be subject to copyright in the United States or in any other Country. The County shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Insurance. Grantee shall maintain such insurance as will fully protect both Grantee and County from any or all claims under any workers' compensation act or employer's liability laws, and from any and all claims of whatsoever kind or nature for the damage to property or for bodily injury, including death, made by anyone whomsoever which may arise from operations carried on under this Agreement, either by Grantee or by anyone directly or indirectly engaged or employed by Grantee. Grantee shall exonerate, indemnify and hold harmless County from and against, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax laws with respect to Grantee and Grantee's employees engaged in performance of this Agreement. County and its agents and employees shall not be, or be held, liable for any liabilities, penalties, or forfeitures, or for any damage to the goods, properties, or effects of Grantee. 15. Independent Capacity. In the performance of this Agreement, Grantee and its agents, employees and volunteers shall act in an independent capacity and not as officers, employees, agents or volunteers of the County. This Agreement does not create an employment relationship between Grantee and the County. 16. Equal Opportunity. Grantee will not discriminate against any employee, or against any applicant for such employment because of age, race, color, religion, physical handicap, ancestry, sex, or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 17. Defense and Indemnity. County shall not be liable for, and Grantee shall defend and indemnify County and its officers, agents, employees and volunteers (collective, "County Parties") against any and all claims, deductibles, self -insured retentions, demands, liability, judgments, awards, fines, mechanics' liens or other liens, labor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys' fees and court costs (collectively, "Claims"), which arise out of or are in any way connected to County's provision of funds and/or Grantee's use of County funds under this Agreement arising either directly or indirectly form any act, error, omission or negligence of Grantee or its officers, employees, agents, contractors, licensees or servants, including without limitation, Claims caused by the concurrent negligent act, error or omission, whether active or passive, of County Parties. Grantee shall have no obligation; however, to defend or indemnify County Parties from a Claim if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of County Parties. 18. Governing Law. This Agreement shall be construed and interpreted according to the laws of the State of California. 19. Complete Agreement. This Agreement constitutes the entire agreement between Grantee and County regarding the subject matter contained herein. All other representations, oral or written, are superseded by this Agreement. Neither party is relying on any representation outside of this Agreement. This Agreement may be changed only by written amendment signed by both parties. 20. Waiver. The failure of either party to enforce any term, covenant or condition of this Agreement shall not be construed as a waiver of that parry's right to subsequently enforce this, or any other term, covenant or condition of this Agreement. No waiver shall be deemed effective unless the waiver is expressly stated in writing and signed by the party waiving the right or benefit. 21. Consultation with Counsel. Each party has had the opportunity to consult with independent legal counsel of its own choosing before executing this Agreement and has executed this Agreement without fraud, duress, or undue influence of any kind. 4 143 of 241 22. Interpretation. The provisions of this Agreement shall be liberally construed to effectuate its purpose. The language of all parts of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party. 23. (Reserved) 24. Terms and Conditions Survive Expiration of Term of Agreement. Unless otherwise specified herein, all terms and conditions of this Agreement shall survive the expiration of the Term of Agreement specified in Paragraph 3 above. 25. Remedies. Unless otherwise expressly provided herein, the rights and remedies in this Agreement are in addition to, and not a limitation on, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy. 26. Prevailing Wage. To the extent this grant funds construction, alteration, demolition, installation, repair, refuse and ready mix concrete hauling, or maintenance work and the amount of the grant exceeds $1,000, the project funded by the grant shall be deemed a "public work" for prevailing wage purposes. It is not the intent of this Agreement to impose an obligation to pay prevailing wages on work otherwise exempt from the State's prevailing wage laws. Grantee shall be solely responsible for ensuring prevailing wages are paid when owed. Projects subject to the payment of prevailing wages are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Grantee shall be responsible for ensuring all required job site postings and all certified payroll and other reporting applicable to it as an awarding body are completed in accordance with the State's prevailing wage regulations. Information regarding the State's prevailing wage requirements can be obtained from the Director, Department of Industrial Relations at www.dir.ca.gov , Labor Code § 1720, et seq., and 8 Cal. Code of Regs. § 16000, et seq. WHEREFORE, the parties execute this Agreement on the date first written above. COUNTY OF SAN DIEGO GRANTEE By: Deputy Chief Administrative Officer/Auditor and Controller or Designated Representative Ebony N. Shelton, Director Office of Financial Planning By: Date Authorized signatory Print name and title [Note: Person signing on behalf of Grantee must be authorized by Grantee's Board of Directors to sign this Agreement and must be same person Grantee listed in its funding application as being authorized to sign.] 5 Return This Agreement 144 of 241 THIS PAGE LEFT BLANK INTENTIONALY 6 145 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 146 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2017 from 6 p.m. to 9 p.m. with no waiver of fees. (Neighborhood Services) 146 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2017 from 6 p.rn. to 9 p.m. with no waiver of fees. PREPARED BY: 1Dionisia Trejo PHONE: `0619) 336-4255 EXPLANATION: DEPARTMENT Neig APPROVED BY: od Services Department This is a request from Cornerstone Church of San Diego to conduct a Harvest Festiva! at 1914 Sweetwater Road on October 31, 2017 from 6 p.m. to 9 p.m. Set up for the event wii/ commence at 12:00 p.m. on the day of the event. This event will include live Christian music, inflatable bouncer slide, game booths, and food booths. Tower lights to provide extra lighting. Applicant will provide their own stage and audio equipment. Note: This will mark the 13th Annual Harvest Festival event by Cornerstone Church of San Diego. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: City fee of has incurred $237.00 for processing the TUP through various City departments. Total Fees $237.00 ENVIRONMENTAL REVIEW: NI ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. Finance MIS BOARD 1 COMMISSION RECOMMENDATION: .NIA ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 147 of 241 Type of Event Fair/Festival ❑TUP City of National City R Neighborhood Services Department 1243 National City Boulevard a National City, CA 91950 (619) 336.4394 a fax (619) 336-4217 www.nationalcitycia.gov Special Event Application ❑ Parade/March ❑ Walk or Run ❑ ConcertJPerf ormance 0 Sporting Event ❑ Other (specify) Event Name & Location Event Title Harvest Fest Event location (list all sites beingCornerstone Church of San Diego Event Times Set -Up Starts Date 10/31/17 Event Starts Date 10/31/17 12:00pm Tuesd Time Day of Weekay Time 6:O0pm Tuesday Day of week Event Ends 9 fl0 Date 10131/17 Time pm Day of week Tuesday Breakdown Ends Date 10/31/17 Time 11:00pm Day of Beek Tuesday Applicant Information_ Apt cant (Your name ) Shannon Bryant Cornerstone Church S�rrsari'ag U+nge�ti�t:�rt Event Coordinator (if different from applicant) NIA � rx a 1014 Sweetwater Rd National City 91950 Day Phone 619-425-9333 After Hours Phone 019-841-8962 Cell Fax Public information Phone 619-425-93333 E_rrrail godsladyma ie@gmail.com Applicant agrees to _investfggaate, defend, indemnify and hold harmless the Cty, its officers, employees and agents from and against any and all loss, damage, lability, claims, demands, detriments. charges, (including attomey's fees) and car of action of any character which the City, its ofitc.ani, employees expenseag may incur, sustain or be subjected tc on account of loss or damage nlfxloyeand agents bodily injury to or death of any� �'° or the of use thereof and for bodiless of u each persons (including but not ranted to the employees, subcontractors, agents and party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extant permitted by law. Applicant understands this TUP/special event may impMcate fees for City services, which *II have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the laity's refund poixny for application processing and facility use and that fees and charges are adjusted annually and are subject to or`cang& Signature of Applicant Shannon Bryant nfi, .. itap 'ty signed by Shannon 0 7.021517:sa:4s -0sroa' Date $t1Ulf 17 1 148 of 241 Special Event Application (continued) Please complete the following sections with as much detail as possible since fees and requirements are based on the information you provide us. F;ees'iProceedaiReportingg Is your organization a "Tax Exempt, nonprofit" organization? Yes 01 No ❑ Are admission, entry, vendor or participant fees required? Yes 0 No ■0 If YES, please explain the purpose and provide amount (s): 0 event. Estimated Gross Receipts including ticket, product and sponsorship sales from this 2,000 _ Estimated Expenses for this event. 0 What is the projected amount of revenue tiat the Nonprofit Organization will receive as a result of this event? Description of Event First time event 9 Retumin Event ❑ include site map with application ❑ Note that this description may be published in our City Public Special Events Calendar: This is a community event that provides an alternative to Halloween. There will be food-, games, and entertainment. ,Es'timated Attendance Anticipated # of Participants: 600 Anticipated # of Spectators: 60fl 2 149 of 241 Traffic Control, Security, First Aid and Accessibility Requesting to oleos street(s) to vehicular traffic? Yes ❑ No ❑! List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: ❑ Other (explain) Requesting to post "rro parking" notices? Yes 0 No 121 ❑ Requested "No Parking" on city streets and/or parking lots (list streets/parkin g lots) (provide map): O Other (explain) Security and Crowd Control - Depending on the number of participants, your event may require Police services.. - Please describe your procedures for both Crowd Control and internal Security: Cornerstone Church security and traffic ministries. Have you hired Professional Security to handle security arrangements for this event? Yes n = FE if YES, name and address of Security Organization Security Director (Nance): Phone: if using the services of a professional security Limn AND the event Mil r ort City property, please provide a copy of tertifteata, evidencing liability Witt limits of at l $ , Million dollars per =manta= Mii!i yn dollars aggregate, as wail as and addition Insured endomement naming the City of National City, its of oars, employees. and agents as additional insureds. Evfdence of insurance must be primed by the vendor or its insurer to the City's Risk Manager for review and apt prior to the event. Is this a night event? Yes ® No ❑ If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Tower lights will be rented to illuminate the parking lot, along with existing property lighting_ 3 150 of 241 t�J First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes 0 No ❑ First aid/CPR certified? Yes El No ❑ ❑ First aid station to be staffed by professional company. ► Company Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: We will have the restrooms to our facility open which are ADA compliant Elements of your Event Setting up a stage? Yes 0 No ❑ 0 Requesting. City's PA system. ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20x28) 20x28 (Dimensions) ® Applicant providing own stage ► ( Setting up canopies or tents? 5 10X10 # of canopies size # of tents size-1 ❑ No canopiesltents being set up Setting up tables and chairs? El Furnished by Applicant or Contractor 20 # of tables ❑ No tables being set up 150 # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables- ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name Contractor Contact Information Address 4 City/State Phone Number 151 of 241 t- 11 Setting up other equipment? ❑ Sporting Equipment (explain) Cl Other (explain) jJ Not setting up any equipment listed above at event Having ampllfeed sound andior music? Yes No ❑ [3 PA System for announcements ® CD player or DJ music I Live Music ► Smail 4-5 piece live band P. ❑ Large 6+ piece live band O Other (explain) If using live music or a DJ. i► Contractor blame- Carrzerstane Worship I istry 1914 Sweetwater Rod National City, CA 619-425-9333 Address CRylStat Phone Number Using lighting equipment at your event? Yes iio❑ j] Bringing in own lighting equipment ❑ Using professional lighting company _ ► Company Name Address city Phone Number Using electrical power? Yes I No ❑ O Using on -site elm " 0 For sound andior lighting ❑ For food andior refrigeration O Bringing In generator(s). CI For tioundrandfor lighting ❑ For food andfor refrigeration Vendor Informatio i PLEASE NOTE: You may be required to apply for a temporary health pennant if food or beverages are sold of given away during -your special event. Also see Permits and Compliance' on page 6 in the Special Event Guide. For additional Information on obtaining a temporary health permit, please contact the County of San Diego Enr nm 1 Helldal at (619) 338-2363. Having food and non-alcoholic beverages at your event? Yes © No❑ O Vendors preparing food on -site b # ► Business License.# !flies, please describe how food Iva be served andtor prepared: If you intend to cook od in the event area please specify the method: ❑ GAS ❑ ELECTRIC ❑ CHARCOAL ❑ OTHER (Specify): ElVendors bringing pre -paced food ► # 1 ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (Le., bottled water, can soda, etc.) l� # ❑ Vendors sung food # 9 BMsIIIess lam #(s) ❑ Vendors selling merchandise # ► Business License #(s) 5 152 of 241 CI Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # f Explain type(s) of information El No selling or informational vendors at event Having children activities? Yes LI No ❑ PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars per occurrence/$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate`endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week prior to the event. There is a $25 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application', please contact the Engineering/Public Works Department at (619) 336-4580. ❑ Inflatable bouncer house # Q Rock climbing wall Height 0 inflatable bouncer slide # 1 0 Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE: In the event fireworks or another aerial display is planned for your event, The City of National City requires cnrnmercial liability insurance with limits of at least $2 Million dollars per occurrence! $4 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits. The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes No ■❑ ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 153 of 241 f �5 PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional infonrraon. Are you planning to have signage at your event? Yee 0 No 0 ❑ Yes, we will post signage # Dimensions ® Yes, having inflatable signage # 10. (complete Inflatable Signage Request form) 0 Yes, we will have banners # v Event title, activities, date and hours M What wili signsibanners say' j '�11+�i i�i ❑ How will signslbanners be anchored or mounted? thon by CVS PLEASE NOTE One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event, Are you planning to provide portable restroorns at the event? Yes 0 No HI If yes, please identify the following: > Total number of portable toilets: ® Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. la Company phpr Load -in Day & Time D Load -out Day & Time ❑ Portable toilets to be serviced: Time Set-up, Breakdown, CJean-iip Setting up he day before the event? ❑ Yes, will set up the day before the event. la No, set-up will occur on the event day Requesting vehicle ass onto the turf? 0- # of set-up day(s) ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ❑ No, vehicles will Inadlunioad from nearby street or parking lot. 7 154 of 241 IDE L tt o'Fen ❑ City to install litter fence ❑ Applicant to install litter fence N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. 1 # of breakdown day(s) ❑ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews fl Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 155 of 241 • 4 I. Special Event Information Special Events Pre -Event Storm Water Compliance Checklist Name especial Event: Harvest Fest Event Address: Cornerstone Church of San Diego Event Host/Goordlnator: Shannon Bryant Expected It of Attendees: 1500 Phone. Number: 619-425-9333 II. Storm Water Best Management Practices (BMPs Review: • YES NO N/, Will enough trash cans provided for the event? Provide number of trash bins: 15 r Will enough recycling bins provided for the event? Provide number of recycle bins: 5 /`� 1� Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) .....",/ Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 156 of 241 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must Have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Cornerstone Church of San Diego Organization: Mike Ramirez Person in Charge of Activity: Address: 1914 Sweetwater Road National City, CA. 91950 Telephone: Date(s) of Use: HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hoid harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Shannon Bryant p�gfta��ysignedby 7273o5nBryant Date; 2017.02.15 13:12:35-OB'00' Signature of Applicant: Official Title: Date: 1 For_Dffice Use Only Certificate of Insurance Approved _ Date 10 157 of 241 4 o le Maps 1914 Sweetwater Rd 1914 Sweetwater Rd National CIS CA 91950 Imagery ©2Q1i Geogle, Mee; date C12017 Geogle United ; ati 50 ft L.,..-..-- 158 of 241 oc( cky-R5( (j c� s De vice CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Cornerstone Church EVENT: Harvest Fest DATE OF EVENT: October 31, 2017 APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning Speakers and lights shall be directed away from neighboring residential properties. Engineering No comments POLICE DEPARTMENT There are no stipulation from the Police Department. We will notify the on duty personnel of the event. They will provide extra patrol during their unobligated times. CITY ATTORNEY Requires an indemnification and hold harmless agreement. 159 of 241 COMMUNITY SERVICES No involvement NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned application for the issuance of a Temporary Use Permit. In as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366-4580 No involvement FINANCE All Food servers/preparers should have a Food Handler's card/Health Permit from the Health Department. 160 of 241 FIRE (619) 336-4550 inspection Required No Fee's unless changes are made to TUP Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times, entrances and emergency roadways 2) Fire Department access into and through booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not Tess than 20 feet and an unobstructed vertical clearance of not less than 13 feet 6 inches 3) Fire Hydrants shall not be blocked or obstructed 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 6) Provide a 2A:10BC fire extinguisher at stage area. Extinguisher to be mounted in a visible location between 3'/2`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. See Attached 7) Internal combustion power sources that may be used for inflatables, shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use 8) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away stage area 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only 10) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all rides, cooking areas, game booths, etc. 161 of 241 11) If tents or canopies are used, the following information shall apply: Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge. ▪ Canopies from 401-500 square feet shall be $250.00. Canopies from 501-600 square feet shall be $300.00. Canopies from $601.00 or greater shall be $400.00. • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly. Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet State Fire Marshal approval for cooking. See Fire Marshall for required explanation 12) Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 10 feet of tents or canopies. 13) All cooking booths or areas to have one 2A:10BC fire extinguisher. If grease or oil Is used in cooking a 40:BC or class "K" fire extinguisher will be requilred. See Fire Marshal for required explanation. All fire extinguishers to have a current State Fire Marshal Tag attached. 14) First Aid will be provided by Cornerstone Church of San Diego personnel. 15) Provide Blow Up Slide vendors California State Fire Marshal Certificate for Flame Resistance. 16) Carnivals and Fairs require a $500 Permit, 17) Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of one hundred ($200.00) dollars. 162 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 163 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended July 31, 2007. (Finance) 163 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: ITEM TITLE: Investment transactions for the month ended July 31, 2017. PREPARED BY: Ronald Gutlay DEPARTMENT: Finan PHONE: 619-336-4346 APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending July 31, 2017. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `tZ/7 4 /eG- - FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended July 31, 2017. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 164 of 241 City of National City Consolidated Account #10218 Transaction Ledger 6/30/17 Thru 7/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase Purchase Purchase Purchase Purchase Purchase Purchase Purchase 07/01/2017 60934N807 07/05/2017 60934N807 07/07/2017 06538BY80 07/12/2017 60934N807 07/12/2017 89233GZB5 2,300.00 Federated Investors Govt Oblig Fund Inst. 244.35 Federated Investors Govt Oblig Fund Inst. 595,000.00 Bank of Tokyo Mitsubishi NY Discount CP 1.33% Due 11/8/2017 1,837.50 Federated Investors Govt Oblig Fund Inst. 600,000.00 Toyota Motor Credit Discount CP 1.26% Due 12/11/2017 07/14/2017 02665WAZ4 400,000.00 American Honda Finance Note 2.45% Due 9/24/2020 07/14/2017 594918BG8 270,000.00 Microsoft Callable Note Cont. 10/03/20 2% Due 11/3/2020 07/15/2017 60934N807 3,600.00 Federated Investors Govt Oblig Fund Inst. Purchase 07/15/2017 90LAIF$00 80,206.86 Local Agency Investment Fund State Pool base 07/16/2017 60934N807 2,025.00 Federated Investors Govt Oblig Fund Inst. hase 07/17/2017 857477AV5 400,000.00 State Street Bank Note 1.95% Due 5/19/2021 rn 01 0 N hase 07/18/2017 47788BAB0 170,000.00 John Deere Owner Trust 2017-B A2A 1.59% Due 4/15/2020 I'urc ase 07/20/2017 36164KAG6 600,000.00 GE Capital Treasury LLC Discount CP 1.3% Due 1/16/2018 Purchase 07/20/2017 60934N807 2,531.25 Federated Investors Govt Oblig Fund Inst. Purchase 07/24/2017 91159HHL7 400,000.00 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 1/29/2021 Purchase 07/26/2017 912828J50 600,000.00 US Treasury Note 1.375% Due 2/29/2020 Purchase 07/26/2017 912828L32 360,000.00 US Treasury Note 1.375% Due 8/31/2020 Purchase 07/26/2017 912828UV0 200,000.00 US Treasury Note 1.125% Due 3/31/2020 Purchase 07/28/2017 22160KAJ4 400,000.00 Costco Wholesale Corp Note 2.15% Due 5/18/2021 Purchase 07/29/2017 60934N807 4,700.00 Federated Investors Govt Oblig Fund Inst. Purchase 07/31/2017 60934N807 7,618.75 Federated Investors Govt Oblig Fund Inst. Subtotal 5,100,063.71 1.000 0.59 % 2,300.00 0.00 2,300.00 0.00 1.000 0.59 % 244.35 0.00 244.35 0.00 99.542 1.35 % 592,274.24 0.00 592,274.24 0.00 1.000 0.59 % 1,837.50 0.00 1,837.50 0.00 99.468 1.28 % 596,808.00 0.00 596,808.00 0.00 101.462 1.98 % 405,848.00 2,994.44 408,842.44 0.00 100.370 1.88 % 270,999.00 1,065.00 272,064.00 0.00 1.000 0.59 % 3,600.00 0.00 3,600.00 0.00 1.000 1.01 % 80,206.86 0.00 80,206.86 0.00 1.000 0.59 % 2,025.00 0.00 2,025.00 0.00 99.014 2.22 % 396,056.00 1,256.67 397,312.67 0.00 99.991 1.60 % 169,985.23 0.00 169,985.23 0.00 99.350 1.33 % 596,100.00 0.00 596,100.00 0.00 1.000 0.59 % 2,531.25 0.00 2,531.25 0.00 101.009 2.05 % 404,036.00 4,569.44 408,605.44 0.00 99.735 1.48 % 598,408.26 3,317.94 601,726.20 0.00 99.364 1.59 % 357,709.02 1,990.76 359,699.78 0.00 99.047 1.49 % 198,094.42 719.26 198,813.68 0.00 100.302 2.07 % 401,208.00 1,672.22 402,880.22 0.00 1.000 0.59 % 4,700.00 0.00 4,700.00 0.00 1.000 0.62 % 7,618.75 0.00 7,618.75 0.00 5,092,589.88 17,585.73 5,110,175.61 0.00 TOTAL ACQUISITIONS 5,100,063.71 5,092,589.88 17,585.73 5,110,175.61 0.00 Chandler Asset Management Page 7 Execution Time: 8/31/2017 11:09:57 AM City of National City Consolidated Account #10218 Transaction Ledger 6/30/17 Thru 7/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Sale Sale Sale Sale Sale Sale Sale Sale Sale 07/07/2017 60934N807 07/12/2017 60934N807 07/14/2017 60934N807 07/17/2017 60934N807 07/18/2017 60934N807 07/20/2017 60934N807 07/24/2017 60934N807 07/26/2017 60934N807 07/28/2017 60934N807 592,274.24 596,808.00 680,906.44 397,312.67 169,985.23 596,100.00 408,605.44 1,160,239.66 402,880.22 Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. Federated Investors Govt Oblig Fund Inst. 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000 0.59 % 0.59 % 0.59 % 0.59 % 0.59 % 0.59 % 0.59 % 0.59 % 0.59 % 592,274.24 596,808.00 680,906.44 397,312.67 169,985.23 596,100.00 408,605.44 1,160,239.66 402,880.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 592,274.24 596,808.00 680,906.44 397,312.67 169,985.23 596,100.00 408,605.44 1,160,239.66 402,880.22 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal 5,005,111.90 5,005,111.90 0.00 5,005,111.90 0.00 Security 07/07/2017 90LAIF$00 500,000.00 Local Agency Investment Fund State Pool 1.000 500,000.00 0.00 500,000.00 0.00 drawal 0) 0) 0 arity 07/18/2017 60934N807 1,916.09 Federated Investors Govt Oblig Fund Inst. 1.000 1,916.09 0.00 1,916.09 0.00 drawal arity 07/21/2017 90LAIF$00 1,500,000.00 Local Agency Investment Fund State Pool 1.000 1,500,000.00 0.00 1,500,000.00 0.00 drawal Security 07/31/2017 90SDCP$00 20,000.00 County of San Diego Pooled Investment 1.000 20,000.00 0.00 20,000.00 0.00 Withdrawal Pool Subtotal 2,021,916.09 2,021,916.09 0.00 2,021,916.09 0.00 TOTAL DISPOSITIONS 7,027,027.99 7,027,027.99 0.00 7,027,027.99 0.00 OTHER TRANSACTIONS Interest 07/01/2017 3133EFW52 400,000.00 FFCB Note 0.000 2,300.00 1.15% Due 7/1/2019 Interest 07/12/2017 3137EADN6 490,000.00 FHLMC Note 0.000 1,837.50 0.75% Due 1/12/2018 Interest 07/15/2017 912828S43 435,000.00 US Treasury Note 0.000 1,631.25 0.75% Due 7/15/2019 Interest 07/15/2017 912828XK1 450,000.00 US Treasury Note 0.000 1,968.75 0.875% Due 7/15/2018 Interest 07/16/2017 94974BFG0 270,000.00 Wells Fargo Corp Note 0.000 2,025.00 1.5% Due 1/16/2018 Interest 07/20/2017 3135G0E33 450,000.00 FNMA Note 0.000 2,531.25 1.125% Due 7/20/2018 0.00 2,300.00 0.00 0.00 1,837.50 0.00 0.00 1,631.25 0.00 0.00 1,968.75 0.00 0.00 2,025.00 0.00 0.00 2,531.25 0.00 Chandler Asset Management Page 8 Execution Time: 8/31/2017 11:09:57 AM City of National City Consolidated Account #10218 Transaction Ledger 6/30/17 Thru 7/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Interest Interest Interest Interest 07/29/2017 91159HHL7 07/31/2017 912828SD3 07/31/2017 912828TH3 07/31/2017 912828UL2 Subtotal 400,000.00 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 1/29/2021 400,000.00 US Treasury Note 1.25% Due 1/31/2019 400,000.00 US Treasury Note 0.875% Due 7/31/2019 490,000.00 US Treasury Note 1.375% Due 1/31/2020 4,185,000.00 0.000 0.000 0.000 0.000 4,700.00 2,500.00 1,750.00 3,368.75 24,612.50 Dividend 07/05/2017 60934N807 7,026,264.28 Federated Investors Govt Oblig Fund Inst. 0.000 244.35 Dividend 07/15/2017 90LAIF$00 2,912,812,615.4 Local Agency Investment Fund State Pool 0.000 80,206.86 2 Subtotal 2,919,838,879.7 0 0) -4 4L OTHER TRANSACTIONS 0 N 80,451.21 0.00 0.00 0.00 0.00 4,700.00 2,500.00 1,750.00 3,368.75 0.00 0.00 0.00 0.00 0.00 24,612.50 0.00 0.00 0.00 244.35 80,206.86 0.00 0.00 0.00 80,451.21 0.00 2,924,023,879.7 0 105,063.71 0.00 105,063.71 0.00 Chandler Asset Management Page 9 Execution Time: 8/31/2017 11:09:57 AM CC/CDC-HA Agenda 10/3/2017 — Page 168 The following page(s) contain the backup material for Agenda Item: Warrant Register #7 for the period of 08/09/17 through 08/15/17 in the amount of $1,803,390.22. (Finance) 168 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: TEM TITLE: Warrant Register #7 for the period of 08/09/17 through 08/15/17 in the amount of $1,803,390.22. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 08/09/17 through 08/15/17. Consistent with Department of Finance, listed below are all payments above $50,000. DEPARTMENT: Financ APPROVED BY: Vendor SDG&E Springboard CDFI Adminsure Inc Public Emp Ret System Check/Wire 330331 734298 734418 8092017 Amount 84,097.49 70,000.00 111,155.88 245,659.79 Explanation Wastewater / Gas & Electric Utilities FTHB Loan — 830 Edgerton Way W/C Acct Replenishment Jul 2017 Service Period 07/18/17 — 07/31/17 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,803,390.22. APPROVED: `07 G� - FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,803,390.22 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 7 1 b9 OT 241 f CALIFORNIA F__ 1/2 PAYEE ACADEMI TRAINING CENTER LLC AGUIRRE, C ALDEMCO ALPHA PROJECT FOR THE HOMELESS ASPEN RISK MANAGEMENT GROUP AZTEC APPLIANCE BARRETT ENGINEERED PUMPS INC BOOT WORLD CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CLF WAREHOUSE INC COAST ENERGY SOLUTION CPCA CSA SAN DIEGO COUNTY DANIELS TIRE SERVICE DEPARTMENT OF TRANSPORTATION ENTERPRISE FLEET MANAGEMENT GRAINGER HILTON PALM SPRINGS MASON'S SAW METRO AUTO PARTS DISTRIBUTOR NATIONAL RECREATION AND PARK ASSOC OPPER & VARCO LLP O'REILLY AUTO PARTS PALMA, A POWERSTRIDE BATTERY CO INC PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RON BAKER CHEVROLET S & J BUILDERS & RESTORATION SAN DIEGO FRICTION PRODUCTS SDCHCC SDG&E SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUND SOLUTION AUTO STYLING SOUTHERN CALIF TRUCK STOP STAPLES BUSINESS ADVANTAGE STARDUST INN SUPERIOR READY MIX SWEETWATER AUTHORITY T MAN TRAFFIC SUPPLY THE SHERWIN WILLIAMS CO TOPECO PRODUCTS U S BANK UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VISTA PAINT NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER #7 8/15/2017 DESCRIPTION RANGE SHOOTING / PD REIMB ECON DEV FINANCING TRAINING FOOD / NUTRITION CENTER ALPHA PROJECT OUTREACH SVC. JUNE 17 / NSD RISK MANAGEMENT CONSULTANT SERVICES CITY WIDE APPLIANCE PURCHASES / PW CITY WIDE ON SITE PUMP/MOTOR REPAIR MOP# 64096 SAFETY BOOTS / PW MOP#45754 GENERAL SUPPLIES / PW MOP#45698 ELECTRIC PARTS / PW MOP#80331 GENERAL SUPPLIES / PW REFUND OF BUILDING FEE TRAINING TUITION CHIEF/CITY MANAGER TEAM FAIR HOUSING SERVICES/HED TIRES FOR CITY FLEET FOR FY 2018 HIGHWAY LIGHTING FOR FY 2017 ENTERPRISE FLEET LEASE AND MAINTENANCE MOP#65179 GENERAL SUPPLIES / PW CACEO SEMINAR HOTEL / NSD MOP# 45729 EQUIPMENT SUPPLIES / PARKS PW MOP# 75943 AUTO SUPPLIES / FLEET PW MEMBERSHIP FY 2018 / CSD TOD PROJECT - OPPER & VARCO LLP MOP# 75877 SMALL SHOP SUPPLIES / PW REIMB HUD CONFERENCE MOP#67839 AUTO SUPPLIES / PW MOP#45707 GENERAL SUPPLIES / PW WAYFINDING MOP#45742 LAUNDRY SERVICES / PW MOP#45751 AUTO PARTS / PW REPAIR TO STRUCTURAL DAMAGE TO FIRE MOP#80333 AUTO PARTS / PW SD COUNTY HISPANIC CHAMBER MEMBERSHIP WASTEWATER - GAS & ELECTRIC UTILITIES MOP#45720 LANDSCAPE SUPPLIES / PW SNACKS FOR CASA DE SALUD / CSD PATCH BROCHURE / PD WINDOW TINT TAURUS / PW MOP#45758 PROPANE AND OIL SUPPLIES / PW MOP 45704 OFFICE SUPPLIES CAMACHO / CSD RELOC COSTS STARDUST INN / HOUSING COLD MIX ASPHALTS & TACK OIL / PW WASTEWATER DIVISION WATER UTILITIES MOP#76666 TRAFFIC PAINT / PW MOP#77816 PAINT SUPPLIES / PW MOP# 63849 SUPPLIES FOR SIGNS/ PW CREDIT CARD EXPENSES / POLICE MOP#62883 AUTO SUPPLIES / PW MOP#46453 AUT MOP#68384 TRP 170 of 241 Ilivpw CHK NO DATE AMOUNT 330297 8/15/17 2,000.00 330298 8/15/17 2,256.20 330299 8/15/17 11,194.96 330300 8/15/17 12,533.50 330301 8/15/17 2,700.00 330302 8/15/17 144.39 330303 8/15/17 16,066.13 330304 8/15/17 175.33 330305 8/15/17 100.59 330306 8/15/17 64.37 330307 8/15/17 103.18 330308 8/15/17 360.65 330309 8/15/17 960.00 330310 8/15/17 10,280.94 330311 8/15/17 1,875.46 330312 8/15/17 8,206.82 330313 8/15/17 28,980.00 330314 8/15/17 1,143.88 330315 8/15/17 705.12 330317 8/15/17 961.85 330318 8/15/17 650.98 330319 8/15/17 650.00 330320 8/15/17 97.50 330321 8/15/17 59.44 330322 8/15/17 198.33 330323 8/15/17 411.69 330324 8/15/17 3,204.85 330325 8/15/17 8,971.37 330326 8/15/17 611.84 330327 8/15/17 23.03 330328 8/15/17 15,670.00 330329 8/15/17 137.07 330330 8/15/17 149.00 330331 8/15/17 84,097.49 330332 8/15/17 632.62 330333 8/15/17 87.67 330334 8/15/17 714.49 330335 8/15/17 110.00 330336 8/15/17 75.97 330337 8/15/17 760.16 330338 8/15/17 2,219.88 330339 8/15/17 2,571.48 330340 8/15/17 470.79 330341 8/15/17 488.02 330342 8/15/17 444.76 330343 8/15/17 72.80 330344 8/15/17 5,465.95 330345 8/15/17 1,201.54 330346 8/15/17 1,635.07 330347 8/15/17 1,375.19 CALIFO RNIA F__ 2/2 PAYEE WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY RIVERSIDE COUNTY SHERIFF DEPT SABALA, A YOUNG, G WIRED PAYMENTS EDD PAYCHEX BENEFIT TECHNOLOGIES ARCO BUSINESS SOLUTIONS SPRINGBOARD CDFI ADMINSURE INC PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 17 8/1/2017 NATIONAL tarry 1141CORPORAT8D . WARRANT REGISTER #7 8/15/2017 DESCRIPTION MISCELLANEOUS JANITORIAL SUPPLIES / PW MOP#63850 AUTO SUPPLIES / PW MOP#45763 ELECTRIC SUPPLIES / PW TRAINING TUITION / SABALA / PD TRAINING ADV SUB / PD TRAINING FBI ACADEMY - YOUNG / PD UNEMPLOYMENT INS 04/01/17 - 6/30/17 BENETRAC ESR SVCS BASE FEE JUL 2017 FUEL FOR CITY FLEET JULY 2017 FTHB LOAN - 830 EDGERTON WAY IN NATIONAL W/C ACCT REPLENISHMENT JUL 2017 SERVICE PERIOD 07/18/17 - 07/31/17 End Date 8/14/2017 Check Date 8/23/2017 CHK NO 330348 330349 330350 330351 330352 330353 376756 615077 734277 734298 734418 8092017 DATE AMOUNT 8/15/17 1,147.10 8/15/17 54.66 8/15/17 37.52 8/15/17 160.00 8/15/17 384.00 8/15/17 255.00 A/P Total 236,110.63 8/11/17 1,453.00 8/11/17 507.00 8/11/17 25,915.21 8/10/17 70,000.00 8/11/17 111,155.88 8/9/17 245,659.79 1,112,588.71 GRAND TOTAL $ 1,803,390.22 171 of 241 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 3' OF OCTOBER 2017. AYES NAYS ABSENT 172 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 173 The following page(s) contain the backup material for Agenda Item: Warrant Register #8 for the period of 08/16/17 through 08/22/17 in the amount of $987,526.96. (Finance) 173 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: TEM TITLE: Narrant Register #8 for the period of 08/16/17 through 08/22/17 in the amount of $987,526.96. Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 08/16/17 through 08/22/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Law Offices of T. A Scott Ace Electric Inc KT U &A SDG&E STC Traffic Inc 330355 330364 330386 330399 330405 Amount 200,000.00 346,277.85 94,367.01 90,070.91 76,664.00 DEPARTMENT: Finan APPROVED BY: Explanation Liability Claim Cost El Toyon & Las Palmas Lighting Prjt NC Downtown Specific Project Facilities Div. Gas & Electric Utilities Pedestrian Midblock Crossing Prjct FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $987,526.96. APPROVED: `07 G� - FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $987,526.96 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 8 1/4Ot241 f 1/2 PAYEE REGIONAL TRAINING CENTER CLAIMS MANAGEMENT ASSOCIATES LAW OFFICES OF TIMOTHY A SCOTT ABLE PATROL & GUARD AMAZON BAKER & TAYLOR BRODART CO CALIFA GROUP EBSCO INFORMATION SERVICES SIRSIDYNIX 774271 ACE ELECTRIC INC ALEXANDRA SILBER AT&T AT&T ATKINS NORTH AMERICA INC CHILDREN'S HOSPITAL CITY OF CHULA VISTA CITY OF SAN DIEGO COMMUNITY ROWING OF SD COX COMMUNICATIONS DALEY & HEFT LLP DALEY & HEFT LLP DAVENPORT HOTELS DEPT OF TOXIC SUBSTANCE CONTROL D-MAX ENGINEERING EVCON ASSOCIATES LLC EXPRESS PIPE AND SUPPLY CO INC GOLDEN WEST COLLEGE HAAKER EQUIPMENT COMPANY HERNANDEZ, R INTERNATIONAL CODE COUNCIL KTU&A MABPA MAINTEX INC MALLORY SAFETY & SUPPLY LLC MYERS AND SONS NACOLE NGUYEN, L ORKIN PENSKE FORD PROJECT PROFESSIONALS CORP RIVERSIDE COMMUNITY SAN DIEGO HYDRAULICS SDG&E SILVERGATE FINANCIAL INC SMART SOURCE OF CALIFORNIA LLC SOUTH BAY MOTORSPORTS SPARKLETTS STAPLES BUSINESS ADVANTAGE STC TRAFFIC INC CALIFORNIA ATIONAL NFL C'IT lirr 3c 4Y INCORPORATED WARRANT REGISTER #8 8/22/2017 DESCRIPTION REGIONAL TRAINING CENTER CLASS / PLANNING PROFESSIONAL SERVICES / RISK LIABILITY CLAIM COST SECURITY GUARD SERVICE FOR FY2018 /LIBRARY BOOKS / LIBRARY BOOKS / LIBRARY BOOKS / LIBRARY CALIFA MEMBERSHIP RENEWAL 7/1/17 - 6/30/17 EBSCO DATABASE SUBSCRIPTION / LIBRARY SINGLE MATTE -LAM BARCODES / LIBRARY EL TOYON AND LAS PALMAS LIGHTING PROJECT DECROPSY/PD AT&T PHONES JULY 2017 AT&T PHONES JULY 2017 ALLEY DESIGN SERVICES / ENG SAFE ROUTES TO SCHOOL PROGRAM JUNE 2017 ANIMAL FEES / PD TRANSPORTATION / TREATMENT FEES FY 2017 LEARN TO ROW SUMMER CAMP CLASSES / CSD COX CABLE SERVICES AUGUST 2017 LIABILITY CLAIM COST LIABILITY CLAIM COST 2017 NACOLE CONFERENCE EPA ID & MANIFEST FEE CALFIRE URBAN FORESTRY GRANT ECONOMIC DEVELOPMENT SERVICES CITY WIDE PLUMBING PARTS & MATERIALS / PW TRAINING TUITION SWAT LUCKY PD STRAINER / SEWER DIVISION PW TRAVEL REIMB / FIRE -RESCUE MED CONFERENCE ICC MEMBERSHIP / BUILDING NC DOWNTOWN SPECIFIC PROJECT MABPA LUNCHEON / AUGUST/ COUNCIL CITY WIDE JANITORIAL SUPPLIES / PW SNAP HOOKS SUPPLIES - PARKS PW PEDESTRIAN BARRICADE TYPE 1 WET SET 2017 NACOLE CONFERENCE REGISTRATION TRAINING ADV SUB SWAT / PD PEST CONTROL SERVICES / JULY 2017 R&M CITY VEHICLES FOR FY 2018 EL TOYON & LAS PALMAS PARK PROJECT TRAINING TUITION PUBLIC SAFETY HONOR GUARD SEAL KIT REPLACEMENT - FLEET PW FACILITIES DIVISION GAS & ELECTRIC UTILITIES T&A #962 CANYON RIDGE HOMES MOP SMART SOURCE PD WHISTLES R&M CITY VEHICLES AS NEEDED FY 2018 WATER SERVIC MOP 45704 OFFI 175 of 241 GINEERING PEDESTRIAN MIS - _ G PROJECT CHK NO DATE AMOUNT 330354 8/22/17 199.00 330355 8/22/17 11,250.00 330356 8/22/17 200,000.00 330357 8/22/17 3,119.33 330358 8/22/17 114.37 330359 8/22/17 2,076.33 330360 8/22/17 203.66 330361 8/22/17 400.00 330362 8/22/17 16,899.00 330363 8/22/17 505.01 330364 8/22/17 346,277.85 330365 8/22/17 400.00 330367 8/22/17 352.85 330368 8/22/17 69.96 330369 8/22/17 17,790.66 330370 8/22/17 18,599.38 330371 8/22/17 37,553.11 330372 8/22/17 924.65 330373 8/22/17 3,312.00 330374 8/22/17 3,532.77 330375 8/22/17 5,711.01 330376 8/22/17 485.40 330377 8/22/17 1,484.10 330378 8/22/17 215.00 330379 8/22/17 11,507.50 330380 8/22/17 4,000.00 330381 8/22/17 10.47 330382 8/22/17 424.00 330383 8/22/17 427.20 330384 8/22/17 134.15 330385 8/22/17 240.00 330386 8/22/17 94,367.01 330387 8/22/17 25.00 330388 8/22/17 260.94 330389 8/22/17 224.54 330390 8/22/17 342.67 330391 8/22/17 1,332.00 330392 8/22/17 1,725.30 330393 8/22/17 437.36 330394 8/22/17 53.65 330395 8/22/17 4,720.73 330396 8/22/17 174.00 330398 8/22/17 346.43 330399 8/22/17 90,070.91 330400 8/22/17 10,717.60 330401 8/22/17 580.74 330402 8/22/17 1,098.91 330403 8/22/17 30.74 330404 8/22/17 191.27 330405 8/22/17 76,664.00 2/2 PAYEE SUPERIOR READY MIX SWEETWATER AUTHORITY TARGET SPECIALTY PRODUCTS THE COUNSELING TEAM THE HOME DEPOT CREDIT SERVICES TODD PIPE & SUPPLY LLC U S BANK UNDERGROUND SERVICE ALERT VERIZON WIRELESS VISTA PAINT SECTION 8 HAPS CALIFORNIA ,, TI NFL C1.1. arr 3c v INCORPORATED WARRANT REGISTER #8 8/22/2017 DESCRIPTION CONCRETE DELIVERY SERVICES / PW FACILITIES DIVISION WATER BILL FY 2018 WALKING SPRAY BOOM / PW EMPLOYEE SUPPORT SVC FOR FD ON 6/7/17 GENERAL SUPPLIES NEEDED FOR BUILDING CITY WIDE PLUMBING MATERIALS & PARTS CREDIT CARD EXPENSES / POLICE UNDERGROUND SERVICE ALERT FY 2018 VERIZON WIRELESS JULY 2017 TRAFFIC PAINT FOR STREETS Start Date 8/16/2017 End Date 8/22/2017 GRAND TOTAL CHK NO DATE 330406 8/22/17 330407 8/22/17 330408 8/22/17 330409 8/22/17 330410 8/22/17 330411 8/22/17 330412 8/22/17 330413 8/22/17 330414 8/22/17 330415 8/22/17 A/P Total AMOUNT 282.61 482.36 1,266.41 1,706.25 421.09 1,296.40 2,669.37 270.70 1,009.28 1,215.19 982,202.22 5,324.74 $ 987,526.96 176 of 241 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 3' OF OCTOBER 2017. AYES NAYS ABSENT 177 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 178 The following page(s) contain the backup material for Agenda Item: Warrant Register #9 for the period of 08/23/17 through 08/29/17 in the amount of $1,808,798.21. (Finance) 178 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #9 for the period of 08/23/17 through 08/29/17 in the amount of $1,808,798.21. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finan APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 08/23/17 through 08/29/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Dell Marketing L P 330439 63,203.59 Optiplex 3030 All in One Build/MIS Medifit Community Svcs LLC 330455 72,040.03 Management Fee June 2017 Public Emp Ret System 8252017 229,121.86 Service Period 08/01/17 — 08/14/17 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,808,798.21. APPROVED: `-/Z/7 G� - FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,808,798.21 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 9 179 of 241 1/4 PAYEE REGIONAL TRAINING CENTER 4 ALL PROMOS AIRGAS WEST ALL FRESH PRODUCTS AMEDEE, W AMERICAN AWARDS AWARD MASTER BEST BUY BUSINESS BILLIARD DIRECT INC BOOT WORLD BROWDER, M BSN SPORTS CARTEGRAPH SYSTEMS INC CELLEBRITE USA INC CLEAN HARBORS CLF WAREHOUSE INC COMMUNITY ROWING OF COUNTY OF SAN DIEGO COX COMMUNICATIONS CPP PRINTING CULLIGAN CUSTOM METAL CONCEPTS INC DCS TESTING & EQUIPMENT INC DELL MARKETING L P D-MAX ENGINEERING ECMS ECOLAB EPLUS TECHNOLOGY INC FEDEX GOVCONNECTION INC GRAINGER GRANICUS INC GUZMAN, K HAPPY SOFTWARE INC HOSOPO CORPORATION INGA JR, R KRONOS INC LASER SAVER INC LIFETIME PRODUCTS INC MEDIFIT COMMUNITY SERVICES LLC MELLADO DESIGNS MES CALIFORNIA METRO AUTO PARTS DISTRIBUTOR MOTOROLA SOLUTIONS INC MSI MIDSTATE INSTRUMENTS MTS MUNICIPAL INFORMATION SYSTEMS NAPA AUTO PARTS NATIONAL CITY TROPHY NEXUS IS INC CALIFORNIA ATIONAL NAL IT arr 3c 4Y INCORPORATED WARRANT REGISTER #9 8/29/2017 DESCRIPTION TRAINING CONSORTIUM FEES FY17-18 KEYCHAINS FOR THE EFM PROGRAM / PD MOP# 45714 SAFETY SUPPLIES / PARKS FOOD / NUTRITION CENTER MILEAGE REIMBURSEMENT TROPHY LG/CSD THE LADY GLITZ CROWN / CSD CONTROLLERS FOR PS4 AT CASA DE SALUD / CSD SERVICE TO MOVE THE POOL TABLE / CSD MOP# 64096 SAFETY BOOTS / PW TRAINING REIMB DISPATCH / POLICE SPORTS EQUIPMENT FOR CASA DE SALUD / CSD CDP PARTNER HOSTING 09/01/17 - 08/31/18 CELLEBRITE SERVICE FY 18 HOUSEHOLD HAZARDOUS WASTE / PW MOP#80331 AUTO PARTS / FLEET PW LEARN TO ROW SUMMER CAMP / CSD NEXTGEN REGIONAL COMMUNICATIONS SYSTEM COX DATA SERVICES FY18 MOUNTED POSTER FOR MISS NATIONAL CITY WATER SOFTENER / NUTRITION STANDARD GAS RAM / PD HOSE AND LADDER TESTING / FIRE OPTIPLEX 3030 ALL IN ONE BUILD / MIS PARADISE CREEK DAC GRANT TURNOUT REPAIRS / FIRE CHEMICALS FOR DISHWASHER / NUTRITION VMWARE LICENSING / MIS FEDEX SHIPPING- ENG/PW FORTINET ACCESS POINTS 223C / MIS MOP 65179 . SUPPLIES / FIRE DEPT MONTHLY MANAGED SVCS / AUG 2017 DEMO CLASS HAPPY SUPPORT RENEWAL FY 2018 / SEC 8 BUILDING FEE REFUND MEDICAL SERVICES TELESTAFF UPGRADE - PD LASERSAVER PRINTER CONSUMABLES / MIS TABLES AND CHAIRS FOR CASA DE SALUD / CSD MANAGEMENT FEE JUNE 2017 POLO UNIFORMS FOR STAFF / NSD NOZZLE BUBBLECUP / PW MOP#75943 AUTO PARTS / FLEET PW NETRMS ADD ON TO SAN DIEGO SHERRIFF / PD THERMAL CAMERA KIT / FIRE MTS TROLLEY FLAGGER SVC FY 17.! NSD MISAC SOUTHERN CHAPTER MEMBERSHIP / MIS MOP 45735. SUP°' 'Gc r GipG runRGES MOP# 66556 NA 180 of 241 VOIP PHONES / MIS CHK NO DATE AMOUNT 330416 8/29/17 2,572.00 330417 8/29/17 2,561.65 330418 8/29/17 264.00 330419 8/29/17 1,878.60 330420 8/29/17 14.45 330421 8/29/17 251.79 330422 8/29/17 356.94 330423 8/29/17 279.70 330424 8/29/17 461.05 330425 8/29/17 847.41 330426 8/29/17 307.86 330427 8/29/17 385.43 330428 8/29/17 39,600.00 330429 8/29/17 3,700.00 330430 8/29/17 966.96 330431 8/29/17 246.19 330432 8/29/17 1,104.00 330433 8/29/17 8,920.50 330434 8/29/17 403.87 330435 8/29/17 99.80 330436 8/29/17 216.50 330437 8/29/17 1,921.56 330438 8/29/17 3,568.02 330439 8/29/17 63,203.59 330440 8/29/17 33,613.02 330441 8/29/17 260.73 330442 8/29/17 248.50 330443 8/29/17 15,732.00 330444 8/29/17 151.62 330445 8/29/17 5,767.02 330446 8/29/17 489.62 330447 8/29/17 1,477.35 330448 8/29/17 88.22 330449 8/29/17 11,132.00 330450 8/29/17 166.00 330451 8/29/17 73.00 330452 8/29/17 13,801.66 330453 8/29/17 2,383.24 330454 8/29/17 1,249.99 330455 8/29/17 72,040.03 330456 8/29/17 487.13 330457 8/29/17 326.50 330458 8/29/17 415.15 330459 8/29/17 24,141.00 330460 8/29/17 12,323.55 330461 8/29/17 95.05 330462 8/29/17 160.00 330463 8/29/17 1.12 330464 8/29/17 40.66 330465 8/29/17 5,336.59 2/4 PAYEE OLIVER PRODUCTS PADRE JANITORIAL SUPPLIES POWERSTRIDE BATTERY CO INC PREMIER SAFETY PRO BUILD PRO -EDGE KNIFE PRUDENTIAL OVERALL SUPPLY QUESTYS SOLUTIONS ROADONE SAN DIEGO COUNTY ASSESSOR SAN DIEGO GAS & ELECTRIC SAN DIEGO UNION TRIBUNE SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SOUTHERN CALIF TRUCK STOP STAPLES BUSINESS ADVANTAGE SWANK MOTION PICTURES INC SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE HELMET CENTER LLC THE SHERWIN WILLIAMS CO TINOSA INC TRITECH SOFTWARE SYSTEMS U S BANK ULINE UNITED ROTARY BRUSH CORP UPS SUPPLY CHAIN SOLUTIONS INC WILSON, V VICTOR STANLEY INC VISTA PAINT WEST MARINE PRODUCTS INC WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY ZOLL MEDICAL CORP CITY OF NATIONAL CITY HINDERLITER DE LLAMAS & ASSOC JEROME'S FURNITURE WAREHOUSE KONICA MINOLTA MEDIFIT COMMUNITY SERVICES LLC OPTUM BANK ROGUE FITNESS SAN DIEGO UNION TRIBUNE SASI REGIONAL TRAINING CENTER ADMINSURE INC ALDEMCO ALL FRESH PRODUCTS AMERICAN CANCER SOCIETY CALIFORNIA i ,, TI NFL C'IT lirr 3c 4Y INCORPORATED WARRANT REGISTER #9 8/29/2017 DESCRIPTION MATERIALS FOR HOME DELIVERED MEALS JANITORIAL SUPPLIES / NUTRITION MOP#67839 AUTO PARTS / FLEET PW FILTER SET / FIRE MOP# 45707. SUPPLIES CMS DAY / NSD KNIFE SHARPING SERVICE / NUTRITION MOP# 45742 LAUNDRY SERVICES / PW QUESTYS RENEWAL 7/1/17-6/30/18 MOP# 475948 TOWING SERVICES / PW COUNTY SD RECORDS / HOUSING GAS & ELECTRIC UTILITIES / NUTRITION UNION TRIBUNE - PUBLIC NOTICES SDG&E - UTILITIES FOR 130 E. 8TH STREET FOOD / NUTRITION CENTER MOP# 69277 WEED ABATEMENT SUPPLIES / PW MOP 45756. SUPPLIES FIRE CHARGES MOP# 45758 PROPANE / PW MOP 45704 / OFFICE SUPPLIES / COUNCIL SUMMER MOVIES IN THE PARK / CSD WATER SERVICE FOR 500 E PLAZA BLVD. - SW FOOD / NUTRITION CENTER MOTOR HELMETS / PD MOP# 77816. PAINT SUPPLIES CYLINDER HYDRO TESTS / FIRE 6160NCPDCA / MIS CREDIT CARD EXPENSES / FIRE GYM MATS FOR CASA DE SALUD / CSD MOP#62883 AUTO SUPPLIES / PW SHIPPING CHARGES / PD POLICE ACADEMY REIM IRON SERIES 36-GALLONS-42 COMPONENTS/ENG MOP# 68834. PAINT SUPPLIES / NSD MARINE RADIOS AND WATER SAFETY BAGS / CSD MOP# 63850 PIPE SUPPLIES / PW MOP WILLYS / PD MIS SUPPLIES ZOLL MONITOR REPAIR / FIRE PETTY CASH REPLENISHMENT / JUNE 2017 CONTRACT SERVICES - SALES TAX TWIN XL8"SLUMBER SET FIRM /FIRE COPIER EQUIPMENT LEASE /JUNE 2016 MANAGEMENT FEE FOR POOL / CSD H S A BANKING DUES APRIL - JUNE 2017 ROGUE HG GYM EQUIPMENT / FIRE ADVERTISING / JUNE 2017 MONTHLY TRUST ACCOUNTING FEES CCMA FY 17/18 ANNUAL FEE-DEESE, RAULSTON PROFESSIONAL SERVICES SEPTEMBER FOOD / NUTRITI FOOD / NUTRITI TUP REIMBURS 181 of 241 CHK NO DATE AMOUNT 330466 8/29/17 2,035.80 330467 8/29/17 218.48 330468 8/29/17 248.62 330469 8/29/17 33.60 330470 8/29/17 1,818.08 330471 8/29/17 46.00 330472 8/29/17 286.18 330473 8/29/17 14,689.84 330474 8/29/17 180.00 330475 8/29/17 22.00 330476 8/29/17 2,637.76 330477 8/29/17 1,297.40 330478 8/29/17 135.86 330479 8/29/17 1,222.14 330480 8/29/17 415.35 330481 8/29/17 18.66 330482 8/29/17 29.04 330483 8/29/17 781.64 330484 8/29/17 515.00 330485 8/29/17 27.54 330486 8/29/17 8,836.59 330487 8/29/17 1,429.98 330488 8/29/17 334.82 330489 8/29/17 1,300.00 330490 8/29/17 7,980.00 330491 8/29/17 2,259.98 330492 8/29/17 980.62 330493 8/29/17 398.15 330494 8/29/17 95.00 330495 8/29/17 89.98 330496 8/29/17 16,720.45 330497 8/29/17 640.87 330498 8/29/17 882.27 330499 8/29/17 352.71 330500 8/29/17 9.95 330501 8/29/17 1,083.08 330502 8/29/17 1,263.87 330503 8/29/17 8,815.26 330504 8/29/17 2,079.44 330505 8/29/17 4,287.63 330506 8/29/17 28,011.14 330507 8/29/17 61.75 330508 8/29/17 2,563.77 330509 8/29/17 1,120.20 330510 8/29/17 386.50 330511 8/29/17 2,250.00 330512 8/29/17 7,169.16 330513 8/29/17 1,768.38 330514 8/29/17 2,003.86 330515 8/29/17 84.85 3/4 PAYEE ANDERSON, S AT&T COX COMMUNICATIONS CULLIGAN DEESE, L DELL MARKETING L P ENSAFE INC G P LUTZ PROPERTIES GOVERNMENT FINANCE GRAINGER GREGORY, B GUTIERREZ JR, C GUTIERREZ JR, C HARD ROCK HOTEL PALM SPRINGS METRO FIRE & SAFETY NEXT DAY PRINTED TEES OLIVARES, G PADRE JANITORIAL SUPPLIES PIERSON, D PRO -EDGE KNIFE RIVERSIDE COMMUNITY RODRIGUEZ, M S&S WORLDWIDE INC SABALA, A SAN DIEGO GAS & ELECTRIC SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO UNION TRIBUNE SANCHEZ, L SDCFPOA SEAPORT MEAT COMPANY STAPLES BUSINESS ADVANTAGE STC TRAFFIC INC SWANK MOTION PICTURES INC SYSCO SAN DIEGO INC TELLEZ, J THE SHERWIN WILLIAMS CO TOPECO PRODUCTS U S BANK U S HEALTHWORKS ULINE URBAN FUTURES INC VALENCIA STONE & TILE WAXIE SANITARY SUPPLY WAXIE SANITARY SUPPLY WITMER PUBLIC SAFETY GROUP INC YOGA ONE INC CALIFORNIA ATIONAL NFL C'IT arr 3c v INCORPORATED WARRANT REGISTER #9 8/29/2017 DESCRIPTION TRAINING ADV SUB HONOR GUARD / PD AT&T PHONES JULY 2017 COX CABLE SERVICES JULY 2017 WATER SOFTENER FOR DISHWASHER & STEAMER TRAINING ADV SUB POLICE CHIEF& CITY MANGER COMPUTER EQUIPMENT/ HOUSING ENVIRONMENTAL SERVICES - ENG T&A#90054 REFUND 421 T AVE DISTINGUISHED BUDGET AWARDS PROGRAM MOP 65179, BUILDING CHARGES POLICE ADMIN DEPARTMENT REIM FOR FRAMES TRAINING ADV SUB COMPUTER CRIMES / PD TRAINING REIMB FOR MILEAGE / PD CAGED CONF. LODGING / NSD SERVICE FIRE EXTINGUISHERS / FIRE STAFF SHIRTS / COMMUNITY SERVICES RETIREE HEALTH BENEFITS / AUG 2018 JANITORIAL SUPPLIES / NUTRITION TRAINING ADV SUB SURVEILLANCE TECH / PD KNIFE SHARPING SERVICE / NUTRITION TRAINING TUITION PUBLIC SAFETY HONOR GRD TRAINING ADV SUB POLICE & CITY MANGER/ PD GAMES FOR SPECIAL EVENTS / CSD TRAINING ADV SUB HONOR GUARD / PD GAS & ELECTRIC UTILITIES TRAINING TUITION CPT/CPR MACIAS & YBARRA TRAINING TUITION CPT CPR/NAVARRO CITYWIDE PEDEST. MIDBLOCK RETIREE HEALTH BENEFITS / AUG 2018 SDCFPOA MEMBERSHIP FOOD / NUTRITION CENTER MOP 45704 / OFFICE SUPPLIES / CMO T&A#90163 PARADISE CREEK H. SUMMER MOVIES IN THE PARK / CSD FOOD / NUTRITION CENTER TRAINING ADV SUB COPS WEST / PD MOP# 77816. PAINT SUPPLIES / NSD MOP 63849, FIRE CHARGES CREDIT CARD EXPENSES / FIRE MEDICAL SERVICES OUTLET POWER STRIPS AND DOOR HANDLE CONTINUING DISCLOSURE / SA APPEAL REIMBURSEMENT/NSD JANITORIAL SUPPLIES / PW MISCELLANEOUS JANITORIAL SUPPLIES / PW CLAMPS, VALVES / PW ONSITE INSTRUCTION FOR YOGA EVENT / CSD CHK NO DATE AMOUNT 330516 8/29/17 571.64 330517 8/29/17 8,799.29 330518 8/29/17 173.10 330519 8/29/17 15.00 330520 8/29/17 204.40 330521 8/29/17 3,059.23 330522 8/29/17 17,315.00 330523 8/29/17 110.88 330524 8/29/17 425.00 330525 8/29/17 3.81 330526 8/29/17 102.33 330527 8/29/17 517.95 330528 8/29/17 248.58 330529 8/29/17 884.18 330530 8/29/17 191.28 330531 8/29/17 287.55 330532 8/29/17 280.00 330533 8/29/17 528.57 330534 8/29/17 431.98 330535 8/29/17 46.00 330536 8/29/17 174.00 330537 8/29/17 256.00 330538 8/29/17 848.73 330539 8/29/17 571.64 330540 8/29/17 2,505.46 330541 8/29/17 92.00 330542 8/29/17 46.00 330543 8/29/17 313.22 330544 8/29/17 330.00 330545 8/29/17 150.00 330546 8/29/17 1,056.92 330547 8/29/17 924.55 330548 8/29/17 4,355.00 330549 8/29/17 565.00 330550 8/29/17 6,463.46 330551 8/29/17 420.80 330552 8/29/17 29.04 330553 8/29/17 106.63 330554 8/29/17 108.33 330555 8/29/17 327.00 330556 8/29/17 92.57 330557 8/29/17 7,000.00 330558 8/29/17 405.30 330559 8/29/17 1,028.35 330560 8/29/17 2,079.22 330561 8/29/17 809.77 330562 8/29/17 350.00 182 of 241 A/P Total 533,656.63 4/4 PAYEE WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 18 8/15/2017 CALIFORNIA A ION L arr 3c v INCORPORATED WARRANT REGISTER #9 8/29/2017 DESCRIPTION SERVICE PERIOD 08/01/17 - 08/14/17 End Date 8/28/2017 Check Date 9/6/2017 CHK NO DATE AMOUNT 8252017 8/25/17 229,121.86 1,046,019.72 GRAND TOTAL $ 1,808,798.21 183 of 241 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 3RD OF OCTOBER 2017. AYES NAYS ABSENT 184 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 185 The following page(s) contain the backup material for Agenda Item: Public Hearing to consider an Ordinance amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant: Fred Puhn) (Case File 2017-21 A) (Planning) 185 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO. ITEM TITLE: Public Hearing to consider an Ordinance amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant Fred Puhn) (Case Fiie 2017-21 A) PREPARED ,Y' Martin Reeder, AICP DEPARTMENT: Plann PHONE: '619-336-4313 APPROVED BY: EXPLANATION: The applicant owns a very large lot that is developed with a historic home and several accessory structures. The applicant wishes to construct additional accessory structures; however, the existing number and cumulative square -footage of accessory structures exceeds the maximum allowed by the Land Use Code. The applicant wishes to modify the maximum allowed accessory structure amount in order to construct a new carport, deck, and porch. The current property condition is considered legal nonconforming with regard to accessory structures. The change to Table 18.21.040 of the Land Use Code was prepared and considered by the Planning Commission on September 18, 2017. The attached Background Repot describes the change in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION' Staff concurs with the Planning Commission's recommendation to adopt the amendment to Table 18.21.040 related to the maximum area and number of accessory structures i3 lr�i�u 1 LUMM1SSION RECOMMENUA i N: The Planning Commission recommended approval of the Land Use Code amendment. Ayes: Baca, DelaPaz, Flores, Sendt, Quintero, Yamane Absent: Garcia ATTACHMENTS: 1. Background Report 2. Findings 3. Overhead 4. Site Plan 5. Proposed Code changes 6. Planning Commission Resolution 2017-22 (a) 7. Public Hearing Notice 186 of 241 BACKGROUND REPORT The applicant owns a very large lot that is developed with a historic home and several accessory structures. The applicant wishes to construct additional accessory structures; however, the existing number and cumulative square -footage of accessory structures exceeds the maximum allowed by the Land Use Code. The applicant wishes to modify the maximum allowed accessory structure amount in order to construct a new carport, deck, and porch. The current property condition is considered legal nonconforming with regard to accessory structures. Site Characteristics The appilcant owns an approximately 60,000 square -foot residential property developed with a single-family residence and approximately 2,404 square feet of accessory structures, including a tool shed, oversized garage, washroom, ramada/patio cover, and a porch. The property is on the east side of Shell Avenue and south of East 4th Street in the Small Lot Residential (RS-2) Zone. The existing residence is a historic home that is on a list of locally -designated historic structures. History The applicant originally approached the City Council in 2012 and asked for an amendment to the Code related to accessory structures. The City Council initiated the Code Amendment by minute action at their meeting of May 15, 2012. Amendments may be initiated either by minute action (Planning Commission or City Council), which does not require a fee, or by application, which requires a processing fee. The next step would be the public hearing (which is happening tonight), which requires a separate fee. In an effort to save the applicant money, staff suggested that the amendment be tied in with other code amendments pending at that time. Due to staffing and changes in priorities, the application has remained unprocessed until now. Proposal The applicant wishes to amend Table 18.21.040 the Land Use Code, which currently reads as follows: Attachment 1 187 of 241 Development Requirement By Zoning District RS-1 RS-2 RS-3 Maximum area (total), Greater of 300 SF or accessory structures - o Excluding up to 400 30 /o of floor area of SF of covered parking primary structures Greater of 300 SF or 30% of floor area of primary structures Greater of 300 SF or 30% of floor area of primary structures Number of detached buildings 3 3 3 The applicant's property is currently developed with a 3,316 square -foot home and 2,004 square feet of accessory structures (after discounting 400 square feet of covered parking). This equates to 60% of the area of the primary structure, which is double the allowable amount in the current Code. In addition, there are already three separate detached structures on the site, the maximum allowed under the current Code. Because the existing structures were permitted at the time they were constructed (before the current maximum area was established), the property is considered to `be legal nonconforming. The applicant is requesting that the maximum cumulative square -footage of accessory structures be limited to no more than 10% of the lot. In addition, the limitation on the number of detached structures would have to be increased or removed. The applicant has justified the request based on the fact that the lot is very large and that the current minimums penalize large properties due to homes not being commensurately iarger on such lots. Analysis The current limit of 300 square feet or 30% of the primary structure area is generally based on an average home size of 1,000 to 1,200 square feet (30% of 1,000 square feet is 300 square feet). The average lot size in the City is approximately 5,000 square feet, which is also the minimum lot size in most of the City. The applicant's property is 12 times larger than this size. Although the existing residence is significantly larger (3,316 square feet) than what's typically located on an average -sized lot (typically around 1,000 to 1,200 square feet), the house would need to be over 14,000 square feet in size to accommodate the requested amount of accessory structures, which is untenable. 188 of 241 The applicant has suggested that the Code be amended to provide a maximum percentage of accessory structures based on the size of the lot. This would allow a property to have more accessory structures the larger it is. The intent of limiting the total size and amount of accessory structures is to avoid having the accessory structures appear as the primary use. Therefore, it is important that any changes take this into account. The change would need to allow the applicant to accomplish his goal (an additional 2,248 square feet of accessory structures) as well as to ensure that changes do not affect existing neighborhoods by increasing the percentage of accessory structures on existing properties such that the character of the areas is impacted. In order to address the request, staff is suggesting that a cumulative maximum of 10% of the size of the lot be established rather than 30% of the primary structure. In addition, the caveat that no single accessory structure have a footprint greater than 30% of the primary structure would be added. This would ensure that smaller lots would not be overrun with accessory structures (this would not be an issue on a very large lot). In order to accommodate the additional detached structures, the maximum number would need to be raised to at least five to accommodate the request. To put this proposed change into perspective, a 5,000 square -foot lot with a 1,000 square -foot house would now be able to have up to 500 square feet of accessory structures as follows: 10% of lot 500 square feet Max. structure size - 30% of primary structure 300 square feet Under current standards, the example lot would be allowed 300 square feet of accessory strrrrturm_ With the th nrae up to 500 square feet would be allowed. Therefore, the potential increase in accessory structures on existing smaller residential lots would be minimal (up to 40% more, but r more F 2 tr feet h_ ... � iv more, w .. "i'.� r r rvr�c than r �ii� square overall). The larger the home, the less this percentage becomes. Although the applicant needs the maximum number of detached structures increased in order to accommodate his project, staff has reservations about the increase. While it would likely not be an issue with the subject lot or other large lots, smaller lots may be overrun with multiple smaller structures. To avoid this issue, the number of separate detached structures will change depending on the size of the lot. For lots up to 10,000 square feet in size, the number would remain at three. For lots greater than 10,000 square feet, three additional structures would be permitted for every 5,000 square feet of lot area. This would apply to both the RS-2 and RS-3 zones, where the minirriurn lot size is 5,000 square feet. No changes to the number of detached structures is proposed 189 of 241 in the RS-1 zone. This is because this zone is the lowest density in the City with a minimum lot size of 10,000 square feet. Changes to the number of detached structures may result in neighborhood character changes in the RS-1 zone that have not been analyzed in this staff report. In order to accommodate the requested development, staff is recommending that Table 18.21.040 be modified as follows (changes are underlined): 18.21.040 - General Development Standards. Development Requirement By Zoning District DC RS-2 Maximum area (total), accessory structures - Excluding up to 400 SF of covered parking 10% of lot size (d) RS-3 10% of lot size (d) 10% of lot size (d) Number of detached buildings 3 3 per full 5,000 ft2 of lot area 3 per full 5,000 ft2 of lot area (d) No single accessory structure shall have a footprint greater than 30% of the primary structure. Findings for Approval There are two findings for approval, one related to General Plan consistency and one rAiptpin to cornr fiance with the Cralifnrnia Ertvironmcenta6 Qi dale y Act (CEnf'). General Plan conformance. The requested Code Amendment is consistent with the General Plan, as accessory structures are already a permitted use in residential zones. The amendment would only serve to increase the size and amount of accessory structures permitted on residentiai properties by a relatively small amount. No increase in the number of units or in allowable densities would result from the change. In addition, there is already a maximum lot coverage of 75% in the RS-1, RS-2, and RS-3 zones, which would not change. 190 of 241 CEQA compliance This application is not considered to be a project under CEQA as any changes would be in relation to ministerial projects, which are exempt from the application of CEQA per Section 21080 of the Public Resources Code; ministerial projects are already exernpt. Findings for Denial While staff is in support of the proposed amendment, the change may have some significant effects, particularly on smaller lots. The main issue would be the potential for cluttering on properties with very small houses, which could lend the appearance of more accessory use of a property than the primary residential use (e.g. an 800 square - foot house on a 6,000 square -foot lot, which would allow up to 600 square feet of accessory structures under this change — close to the size of the home). While these issues would be limited to smaller lots, particularly in heavily -developed areas, the issues are not expected to be present at the subject property. There are very few, if any, lots that are this large (60,000+ square feet), but that are only developed with a single-family residence. Planning Commission Hearing Planning Commission conducted a public hearing on the matter at their meeting of September 18, 2017. Commissioners asked questions related to the property condition, public noticing, and applicability of the amendment. The Commission voted by unanimous vote of those present (one member was absent) to recommend approval of the amendment to the City Council. Summary The applicant has a unique property in that it is approximately twelve times the size as the minimum lot size in the RS-2 zone, but is only developed with a comparatively small single-family re.sidAnce. As a rest Ilt the strict application of the i and Use Code with ., v.Lvw r and Y^4' Code V:'(:LL regard to accessory structures proves to be a disadvantage for the owner. The property is large enough to accommodate additional accessory structures without detracting from the low density character of the area. In addition, the changes would be limited so that the same could be applied appropriately in the RS-1, RS-2, and RS-3 zones. 191 of 241 Options Approve the amendment to Table 18.21.040 of the Land Use Code based on the attached findings; or 2. Deny the amendment to Table 18.21.040 of the Land Use Code based on attached findings/findings to be determined by the Planning Commission; or 3. Continue the item to a specific date. Staff is recommending approval of the requested Code Amendment. 192 of 241 RECOMMENDED FINDINGS FOR APPROVAL 1. That the proposed amendment is consistent with Genera! Plan policy, because accessory structures are already a permitted use in residential zones and the amendment would only serve to increase the amount of accessory structures permitted on residential properties by a relatively small amount; no increase in the number of units or in allowable densities would result from the change. In addition, the maximum iot coverage of 75% will remain. 2. That the proposed amendment has been reviewed to be in compliance with the California Environmental Quality Act (CEQA); the project is not considered a project under CEQA, as any changes would be in relation to ministerial projects, which are exempi from the application of CEQA per Section 21080 of the Public Resources Code. RECOMMENDED FINDINGS FOR DENIAL 1. That increasing the amount of accessory structures to ten percent of the size of the lot in the RS-1, RS-2, and RS-3 zones would cause water quality issues due to the increase in impervious surface on smaller lots in heavily -developed areas. 2. That increasing the amount of accessory structures allowable in the RS-1, RS-2, and RS-3 zones could cause the appearance of more of an accessory use than the primary use, thus resulting in a cluttered appc.,...rancc. Attachment 2 193 of 241 2017 -21 A — 425 Shell Avenue — Overhead 194 of 241 Attachment 3 OR:TH ARopERTY LINE' totAR.iPosA .PL. Nei,! RraRT 1 75a e y S-t IN HOU3E C;tISTuttI G Penc i 4 PECK 141 )4 -\ I • • 484 Po~tH OXI$-rit G-- . 62.1 "'i3'QL SHED 36$-Fr 331 erx1s"r1I.1G RA1-1AO.4g, 2_1 Z PT WiASA RoC t'1 P"T 4: We' .37' 7 a 70' WO -rest DTES C t201F-r t to i T-HE too iZTt{ef. t_Y 2.G o FEET OF t„ trr is S.F. PR tTCHAR.D'S ?ARA D E S � VtL.c.li AD ITtOt.1 TO N A"C}b4NAL. eLTY., !N ctTY OF °Nat_ C TY, t;D iv Y OF SAf.I ELGO1 s7A`rE. CIF CALtFeD JtAl Acc,RDiNg mAP THEREOF NO. t58' F{Ll D w - AE 0PMC F11-tE Eoi' Ty REC6RPE:R CYF SvRM DICED' out "t i t-'{ 7, 1967 " 2. 0,4wERSt. FREDt='atCtic .8 Hp,RtalsRET PL HN t 425- SHELL AVE., 14w-flow'A4L ct`r`r Ch 9t99-o. (6.19)4.7$—ttss• 3, FLANS 'PREPAReD $Y tomeDEit1CK PO w, E OF CALI Fartt.itA LICENSE T.10...i ies 26tc+) 1401se tA.Br IfTISLEAREA =.93I6 Fe- 3 M15'fle�iG..�,1.�sTTt}1eruR�S= 4044 FT2- 6. LOT ARERACRES ¢ 6o.Gtt3 FTz- 7. NeW p! 014c DECI•c 2�.�1t . FTa PRO o'E.RTY LINE 4///17t✓izd. 9-5WA" hPs 7*./I7 Rev. c.ARPoR7r •f o RC H c rc Pt. O T Pt.A N BY. != Po H N D wFr' PD-CSD T DA" rE. '9/2/O SCALE E/3c?=� Attachment 4 195 of 241 Proposed Code changes Deleted --language Proposed language Development Requirement By Zoning District RS-1 RS-2 RS-3 Maximum area (total), accessory structures - Excluding up to 400 SF of covered parking Greater 300 SF Greater 300 SF or Greater 300 SF of or 30%30% of floor arca of -of or 10% of lot size (d) of primary structures or 10% of lot size (d) 10% of lot size (d) Number of detached buildings 3 3 3 per full 5,000 ft2 of lot area 3 per full 5,000 ft2 of lot area (d) No single accessory structure shall have a footprint greater than that of half of the primary structure. Attachment 5 196 of 241 RESOLUTION NO. 2017-22 (a) A RESOLUTION OF THE PLANNING COIdiM6SSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A MUNICIPAL CODE AMENDMENT AMENDING SECTION 18.21.040 RELATED TO MAXIMUM AREA OF ACCESSORY STRUCTURES. APPLICANT: FRED PUHN. CASE FILE NO: 2017-21 A WHEREAS, pursuant to the terms s and provisions of the Government Code of the Stets of California, proceedings _were duly initiated for the amendment of the National City Municipal Code, Chapter 18.12.140 (B); and, WHEREAS, the Planning Commission of ha City of National City, California, considered said proposed amendment at a duly advertised public hearing held on September 18, 2017, at which tine the Planning Coinnnission considered evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report provided for Case File No. 2017-21 A, which is maintained by the City and incorporated herein by reference; along with any other evidence presented at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, this action is taken in an effort to be compliant with applicable State and Federal law; and, WHEREAS, the action hereby ti~ :zn is Sound to be essential for the preservation of tha public hogRh Ftmitt/ ant) general we! are. NOW, THEREFORE, BE IT PESO! `IED by thc Cty Manning Commission of the City of National City, California, that the evidence presented to the Planning Commission at the public hearing held on September 18, 2017,. support the following findings: 1. That the proposed amendment is consistent with General Plan policy, because accessory structures are already a permitted use -in residential zones and the amendment would only serve to increase the amount of accessory structures permitted on residential properties by a relatively small amount; no increase in the number of units or in allowable densities would result from the change. in addition, the maximum lot coverage of 75% will remain. Attachment 6 197 of 241 2. That the proposed amendment has been reviewed to be i cornpliance with the California Envirorsmental Quaff Ad (CEQA); the project is nct mnsidereda project under CF 0A, as any changes would. be in re1a tor! to m inisierlai projects, which are exempt from the application of CEQA per Section voeo of the Public Resources Code. BE fI' FURTHER RESOLVED that copes of this Reoltvlon be transmitted it:.)tw a to the applir'.ant and to the City C:ounc 1. CEfRTHFICAT'1 N: This certifies that the meeting of September AYE s: Quin e-o; Baca NAYS: vaa: . ABSENT: Garcia ABSTAIN: Now. Resol tlihr was adopted by the 1 ianhin9 Corrimission at their 18, 2017, by the fo t wing v : , Yamar.e, Sundt, Flores, Dela Paz 198 of 241 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Da!ia, CMC City Cleric NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, October 3, 2017, in the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: AN ORDINANCE AMENDING TITLE 18 (ZONING) SECTION 18.21.040 RELATED TO MAXIMUM AREA OF ACCESSORY STRUCTURES. The amendment would increase the maximum size and amount of accessory structures in the RS-1, RS-2, and RS-3 zones citywide. The full text of the proposed Code Amendment is available for viewing in the City Clerk's Office during normal business hours. The Planning Commission conducted a public hearing at their meeting of September 18, 2017 and voted 6-0 (with 1 absent) to recommend adoption of the Code Amendment. Anyone interested in this m:alter may appear at the above time and place and be heard. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the undersigned, or to the City Council of the City of National City at, or prior to, the Public Hearing. September 20, 2017 Attachment T Michael R. Calla, CMC City Clerk 199 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 200 The following page(s) contain the backup material for Agenda Item: An Ordinance of the City Council of the City of National City amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant: Fred Puhn) (Case File 2017-21 A) (Planning) 200 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO ITEM TITLE: An Ordinance of the City Council of the City of National City amending Table 18.21.040 related to the maximum area and number of accessory structures. (Applicant Fred Puhn) (Case Fiie 2017-21 A) PREPARED BY: Martin Reeder, AICP DEPARTMENT: Plannin PHONE: '619-330- +313 APPROVED BY: EXPLANATION: The City Council held a public hearing on a proposal to amend Title 18 of the National City Municipal Code pertaining to the maximum area and number of accessory structures at a public hearing on October 3, 2017. Adoption of the attached Ordinance will fulfill that action. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the Ordinance BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS, Ordinance 201 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 202 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of an Ordinance of the City Council of the City of National City amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law, including 1) reverting gross receipts a 202 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: ITEM TITLE: Public hearing and adoption of an ordinance of the City Council of the City of National City amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law, including 1) reverting gross receipts and flat business tax rates to those established by Ordinance No. 1606, enacted in 1977, correcting rate calculations where necessary; 2) repealing the Marginal Tax Rate Table; 3) repealing Appendix D to Ordinance No. 1606; and 4) refunding business taxes and associated applicable fees overpaid within the twelve months prior to the effective date of this ordinance. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4330 EXPLANATION: See attached staff report. DEPARTMENT: Financ APPROVED BY: FINANCIAL STATEMENT: APPROVED: `-/Ze a ,eal- FINANCE ACCOUNT NO. APPROVED: MIS See attached staff report. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION X STAFF RECOMMENDATION: See attached staff report. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. Proposed Ordinance 203 of 241 \\ \ 1 1 1 CALIFORNIA --rt NATIONAL CISyY 'NCORPORATEI City Council Staff Report October 3, 2017 ITEM Staff Report: Public hearing and adoption of an ordinance of the City Council of the City of National City amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law, including 1) reverting gross receipts and flat business tax rates to those established by Ordinance No. 1606, enacted in 1977, correcting rate calculations where necessary; 2) repealing the Marginal Tax Rate Table; 3) repealing Appendix D to Ordinance No. 1606; and 4) refunding business taxes and associated applicable fees overpaid within the twelve months prior to the effective date of this ordinance. BACKGROUND Persons or entities conducting business in the City are required by Chapter 6.04 of the Municipal Code to obtain a business license and pay a business tax on an annual basis. The amount of tax paid is based upon a percentage of annual gross receipts received by each business, or on the basis of flat tax rates for specific businesses. The applicable taxes for businesses based upon gross receipts appear in a table designated as Appendix A of Chapter 6.04 of the Municipal Code. The applicable taxes for specific businesses, based upon flat tax rates, are set forth in Sections 6.04.280, 6.04.310, 6.04.320, and 6.04.330 of Chapter 6.04 of the Municipal Code, and upon a table designated as Appendix B of Chapter 6.04 of the Code. Copies of the current Appendix A and Appendix B are attached. Section 6.04.270 of the Municipal Code provides for the payment of a flat tax upon application for an initial business license; thereafter, with the exception of businesses covered under Sections 6.04.280, 6.04.310, and 6.04.330, the tax is based upon gross receipts. Pursuant to Section 6.04.280, even those businesses for which a flat tax is prescribed by Sections 6.04.280, 6.04.310, and 6.04.330 may instead elect to pay a tax based on gross receipts. DISCUSSION Recently, it was determined by City staff that the process utilized for the last enactment of the business tax ordinance, which is the version of the ordinance that currently exists in the aforementioned sections of the Municipal Code and in Appendix A and Appendix B, would not meet current legal requirements. The proposed ordinance would amend these sections of the Municipal Code as well as Appendix A and Appendix B to comply with current law. The effect of the proposed ordinance, if approved, would reduce the business tax by approximately 30%, on average, for businesses required to pay the tax; and authorize refunds to businesses for the overpayment of business taxes and associated applicable fees paid during the twelve-month period prior to the effective date of this Ordinance, up to and including the effective date (overpayment is defined as the difference between what was actually paid and the proposed reduced tax and fees). 204 of 241 Page 2 Staff Report: Public hearing and adoption of an ordinance of the City Council of the City of National City amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law. September 19, 2017 The amended versions of Appendix A and Appendix B, which have been re -designated Appendix B and Appendix C, respectively, are included within the proposed ordinance. In addition to the issues arising from the ordinance enactment process, it has recently been determined that some of the dollar amounts in the gross receipts tax table were miscalculated. These miscalculations have been corrected in the proposed gross receipts tax table, Appendix B. To prevent this error from recurring, it is proposed that the Marginal Tax Rate Table, which was used in arriving at the erroneous calculations, and which was attached to an earlier ordinance (Ordinance No. 1606, enacted in 1977) be repealed. It is also recommended that Appendix D to Ordinance No. 1606, which explains the manner in which the amounts in the Marginal Tax Rate Table are calculated, be repealed. Lastly, the "National Indices of Ability to Pay and Tax Classification by Industry," upon which the classification of businesses in Chapter 6.04 is based, is attached to the proposed ordinance as Appendix A. The classification to which a business belongs is one of the factors used to determine the amount of tax payable under the gross receipts tax table. FISCAL IMPACT The discrepancies in the aforementioned Municipal Code provisions have, in some cases, resulted in an overpayment of business taxes by affected businesses. Accordingly, the proposed ordinance includes a section providing that upon submittal of a claim for refund, the Director of Finance shall refund the amount of any business tax paid which exceeds the amount of business tax specified in the ordinance. As required by law, the proposed ordinance further provides that refunds would be made for business taxes paid during the one year period prior to the effective date of the ordinance. The estimated impact of the initial refunding of overpaid business taxes and fees is estimated to be approximately $200,000. Thereafter, the annual impact of the reduction in business taxes is estimated at $200,000. RECOMMENDATION Adopt the ordinance, amending Title 6 Section 6.04 of the National City Municipal Code regarding business tax rates to comply with current law, including: • reverting gross receipts business tax rates (table, Appendix B) and flat business tax rates (table, Appendix C) to those established by Ordinance No. 1606, enacted in 1977, correcting gross receipts tax table calculations where necessary; • repealing the Marginal Tax Rate Table; • repealing Appendix D to Ordinance No. 1606; and • refunding business taxes and associated applicable fees overpaid within the twelve months prior to the effective date of this ordinance. ATTACHMENT Proposed Ordinance 205 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 206 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Wavetec requesting to use the lot located at 1918 Cleveland to repair a 43 ft. sailboat from October 3, 2017 thru December 31, 2017 with no waiver of fees. (Neighborhood Services) 206 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM Na ITEM TITLE: Temporary Use Permit — Wavetec requesting to use the lot located at 1918 Cleveland to repair a 43 ft. sailboat from October 3, 2017 thru December 31, 2017 with no waiver of fees. PREPARED BY: Dionisia Trejo DEPARTMENT. Nei PHONE: '1(619) 336-4255 APPROVED BY: EXPLANATION: This is a request from Wavetec to use the lot located at 1918 Cleveland to repair a 43 ft. sailboat from October 3, 2017 thru December 31, 2017. The boat has been located at the subject lot for approximately fourteen months. The boat requires upholstery, new electronics, new propeller, light rigging and two water pumps. Once completed the boat will be relocated to Pier 32 for permanent slip location. The use of this lot for boat repair is not allowed in this zone, hence this TUP request. Note: This is the first time this organization has requested a Temporary Use Permit to use the subject lot for temporary boat repair. FINANCIAL STATEMENT: ACCOUNT NO. rhood Services Department APPROVED: APPROVED: City fee of $237.00 for processing the TUP through various City Departments. Total Fees: $237.00 ENVIRONMENTAL REVIEW: N/A1 ORDINANCE: INTRODUCTION: FINAL ADOPTION: I 1 STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: N/ ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. Finance MIS 207 of 241 Type of Event ❑ Fir/Festiva] TUP City of National City in Neiy---irhood Services Department 1243 National City Boulevard i National City, CA 91950 4k (619) 336-4364 • fax (619) 336-4217 www.nationalcityca. gov Special Event Application ❑ Parade/March ❑ Walk or Run D Concert/Performance ❑ Sporting Event ❑ Other (specify) E v. ent-N a tile= & Location — Event Title Cooftle/ViZ ! 3 / &4.i j b D+ .f - Ja.anc.4 e Event Location (list all sites being requested) l4' SC/e✓ela.ld caa a prem 1,1 es. Time Day of Week tJer•• o'Z 0 / Event Starts Date Time Day of Week Event Ends Date Time Day of Week Applicanf(Your nanfe) xi./ 4-Spohsorino Orbanization Event Coordinator (if different from applicant) /}} Mailing Address e r Sam Z ,wren 3 gi f9 Day Phone/q b7 fter Hours Phone l ellill, . e7r45(1-. Public Information Phone _ E-mail yy 1nC Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all Toss, damage, liability, claims, demands, detriments, oasts, charges, expense (including attomey's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may i City's Finance Department 48 hours prior to the ev City's refund policy for application processing are subject to change. Signature of Applicant: to fee t-up. use r - ices, which will have to be paid in the e undersigned also understands and accepts the nd that fees and charges are adjusted annually and Date 612 l- 1 208 of 241 VOW Special Event Application (continued) Please oornplete the following sections with as.much detail as possible sincefees and requirements are basedon•the.information you provide us Fees/Proceeds/Reporti n Is your organization a "Tax Exempt, nonprofit" organization? Yes ❑ No tlY Are admission, entry, vendor or participant fees required? Yes ❑ No [I/ If YES, please explain the purpose and provide amount (s): $ A< ' Estimated Gross Receipts including ticket, product and sponsorship sales from this ev nt. . $ % Estimated Expenses for this event. as a 4' What is the projected amount of revenue that the Nonprofit Organization will receive ult of this event? Description of Event ❑ First time event 0 Returning Event include site map with application Note that this description may be published in our City Public Special Events Calendar. C- rn 1 G Lt 3 4'2t / r^ rae cat lif.ept. 31 korw J/s f . Ae T M . Seett ref U1 r'e,,s j, vac,` Allvd r s . Esti;iiaied Attendant Anticipated # of Participants: E -"_ Anticipated # of Spectators; 2 209 of 241 a-` Traffic Control, Securit , First Aid and Accessibilit Requesting to close street(s) to vehicular traffic? Yes ❑ No 'f' List any streets requiring closure as a result of the event (provide map): c hin Date and lime of street closure: Date and time of street reopening: El Other (explain) Requesting to post "no parking" notices? Yes D No Ig[, ❑ Requested "No Parking' on city streets and/or parking lots (list streets/parking Tots) (provide map): ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: Have you hired Professional Security to handle security arrangements for this event? Yes D No If YES, name and address of Security Organization Security Director (Name): Phone: If using the services of a professional security firm AND the event will occur on City property, please provide a copy of its insurance certificate, evidencing liability with limits of at least $1 Million dollars per ocdurance/$2 Million dollars aggregate, as well as and additional insured endorsement naming the City of National City, its officers, employees, and agents as additional. insureds Evidence of insurance must be provided by the vendor or its insurer to the City's Risk Manager for review and approval prior to the event: Is this a night event? Yes ❑ No If YES, please state how the event and surrounding area will be illuminated to ensure safety of the pa 'cipants and spectators: 210 of 241 First Aid 5.. ;) /i9 Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes El No 1First aid/CPR certified? Yes El No O First aid station to be staffed by professional company. ► Company ffff Accessibilit dC/4,1.. Please describe your Accessibility Plan for access at your event by individuals with disabilities: Elements of our Event Setting up a stage? Yes ❑ NoVAt U � ❑ Requesting City's PA system .' O Requesting City Stage; if yes, which size? ❑ Dimensions (138) ❑ Dimensions (208) ❑ Applicant providing own stage ® (Dimensions) Setting up canopies or tents? # of canopies size # of tents size No canopies/tents being set up Setting up tables and chairs? ❑ Furnished by Applicant or Contractor # of tables st No tables being set up # of chairs14' No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables No tables being set up # of chairs No chairs being set up Contractor Name Contractor Contact Information Address City/State Phone Number 4 211 of 241 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not setting up any equipment listed above at event Having amplified sound and/or music? Yes ❑ No 0 PA System for announcements ❑ CD player or DJ music ❑ Live Music ► ❑ Small 4-5 piece live band ► ❑ Large 6+ piece live band O Other (explain) If using live music or a DJ. ► Contractor Name Address City/State Phone Number Using lighting equipment at your event? Yes C] No ❑ Bringing in own lighting equipment O Using professional lighting company ► Company Name Address City/State Phone / umber Using electrical power? Yes ❑ No, ❑ Using on -site electricity ❑ For sound and/or lighting ❑ For food and/or refrigeration ❑ Bringing in generator(s) 0 For sound and/or lighting 0 For food and/or refrigeration Vendor Iisformiatio PV.ASE llOTE: You may be required to apply. for a temporary health. permit if food or beverages are sold of given away during your special even#. Also see 'Permits and Compliance or page 8 in the Special Event Guide. For additional information on obtaining a temporary health permit, please contact the County of San Diego Environmental Health at (619) 338-2363, /V/04 Having food and non-alcoholic beverages at your event? Yes ❑ Noy4 ❑ Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ❑ CHARCOAL ❑ OTHER (Specify): O Vendors bringing pre -packaged food ► # ► Business License # ❑ Vendors Ixinging bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # ❑ Vendors selling food # ► Business License #(s) ❑ Vendors seising merchandise # D Business License #(s) 5 212 of 241 ❑ Food/beverages to be har. ,tl by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information No selling or informational vendors at event Having children activities? Yes ❑ No121 PLEASE NOTE: in the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars per occurrence/$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval poor to the event. The application should be filed out at least one week prior to the event. There is a $25 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application", please contact the Engineering/Public Works Department at (619) 336-4580 ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE: In the event fireworks or another aerial display !G planned for your event, The City of National City requires commercial liability insurance with limits of at least $2 Million dollars .per occurrence/ $4 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured.pursuant to a separate endorsement. which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of insurance, for approval prior to .the event Depending an the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes❑ No ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 213 of 241 EISIMPIRMI PLEASE NOTE. For City sponsored or co -sponsored events, banners publicizing the event may be planed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ❑ No ❑ Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) ❑ Yes, we will have banners # ❑ What will signs/banners say? ❑ How will signslbanners be anchored or mounted? Waste Management PLEASE NOTE. One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event. Are you planning to provide portable restrooms at the event? Yes ❑ No EX If yes, please identify the following: ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. ► Company Phone I> Load -in Day & Time la Load -out Day & Time ❑ , Portable toilets to be serviced. ► Time Set-up, teakdown, Clean-up A-04- Setting up the day before the event? ❑ Yes, will set up the day before the event. i► # of set-up day(s) No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto tun` for set-up and breakdown (complete attached Vehicle Access Request form) '1X,No, vehicles will load/unload from nearby street or parking lot. '7 214 of 241 Fence ❑ City to install litter fence ❑ Applicant to install litter fence CNIA Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) No, breakdown will occur on the event day. / How are you handling clean-up?/ A ❑ Using City crews ❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important aboutyour event not already asked on this application: A / S Or? 4 14l;7n arL e 445 b e e. ei elm AboLA / rn.04-( ask rr=q ,j c. add, 7116rilq, /1464AS * G�I�J � - s'o eivn '7"4. k-e 740 R (/7 e ro `', CJ Please make a copy of this application for your records. We do not provide copies. and -7/n t v ift 7'A.e rec71 7CD #44 oat 1s r'{]/ri . / rs / ct isigiantis h'ki yo. fis'i 1-.0 (41'. //veil sylifed VZ-e. Led-71104 eifiLei 215 of 241 Special Events Pre -Event Stoma Water Compliance Checklist 1. Special Event Information Name of Special Event: Event Address: ?if 81 det,k424,1-Expected # of Attendees: 0 Event Host/Coordinator: Phone Number: G,�1 370 7( I1. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: Will enough recycling bins provided for the event? Provide number of recycle bins: Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do ail storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 216 of 241 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of AA/Hand that the insurance company is a California. admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization; N� Person in Charge of Activity: Cot / 4h Address: C e/ 4 S Cbvt. :4 xl 3 c S'D� 04 q o Telephone: G / 37a /pig Date(s) of Use: /b -3 - &J) I HOLD HARMLESS AGREEMENT As a condition of the issuance ofa temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(o) to defend, indemnify, and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal inju , . -ath or property damage, or both, or any litigation and other liability, including atti me s fees - id the costs of litigation, arising out of or related to the use of public pre ie or the : • ivity taken under the permit by the permittee or its agents, emplo, - • , con - to Signature of Applicant: II liti mow - Official Title: Date: 1r (q. 3 For Office Use Only Certificate of Insurance Approved D ate 10 217 of 241 k6J 1918 CLEVELAND AVENUE 218 of 241 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Wavetec EVENT: Complete 43' Sailboat for Launch Date DATE OF EVENT: October 3, 2017 thru December 31, 2017 APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [ x ] NO [ ] SEE CONDITIONS [ x ] PUBLIC WORKS YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES [ x ] NO [ ] SEE CONDITIONS [ x COMMUNITY SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] NEIGHBORHOOD SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ x CODE ENFORCEMENT YES [ x ] NO [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 No comments POLICE DEPARTMENT This process will not impact patrol services. On duty personnel will be made aware of the move. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officers, officials, employees, agents, and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. COMMUNITY SERVICES No comments 219 of 241 NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. CODE ENFORCEMENT No work shall be conducted on or at the boat on Sundays. Monday — Saturday work hours shall only occur 7 a.m. — 7 p.m. The use of this parcel for boat repair is not allowed in this zone. Therefore, a Temporary Use Permit is required. This boat must be removed from the premises no later than December 31, 2017. RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned application for the issuance of a Temporary Use Permit. In as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366-4580 No involvement FINANCE Wavetec has already applied for a Business License. Finance/Business License has no other stipulations. 220 of 241 FIRE (619) 336-4550 Stipulations required by the Fire Department for this event are as follows: 1) Access to and in and through all parking Tots is to be maintained at all times. 2) Fire Hydrants and Fire Department connections for fire sprinkler systems shall not be blocked or obstructed. 3) if tents or canopies are used, contact the Fire Dept. for permits, see below 4) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be fame -retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0-400sf- $0 401 500 sf - 501 600 sf - 601 — 700 sf - 0 —200 sf 201 — (+) sf - $250.00 $300.00 $400.00 $200.00 $400.00 5) If work extends what is -listed on the TUP .the Fire Dept. will need to be contacted for possible TUP modifications. As well as the County of San Diego Hazmat Division. 6) If any hazardous work starts, including fiber glassing, hot work painting, etc. All related California Fire and NFPA Codes will need to be met and the Fire Dept. must be contacted to issue required permits. 221 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 222 The following page(s) contain the backup material for Agenda Item: Report to the City Council of the City of National City from the appointed Proposition "D" Independent Evaluation Committee containing a recommendation regarding the City of National City District Transactions and Use Tax, pursuant to the provisions of Se 222 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO.: ITEM TITLE: Report to the City Council of the City of National City from the appointed Proposition "D" Independent Evaluation Committee containing a recommendation regarding the City of National City District Transactions and Use Tax, pursuant to the provisions of Section 4.160.180 of the City of National City Municipal Code. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4330 EXPLANATION: See attached explanation. DEPARTMENT: Finance APPROVED BY: (-07/4tia FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: 7,/ QFINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the report. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Proposition "D" Independent Evaluation Committee Report 223 of 241 Attachment Report to the City Council of the City of National City from the appointed Proposition "D" Independent Evaluation Committee containing a recommendation regarding the City of National City District Transactions and Use Tax, pursuant to the provisions of Section 4.160.180 of the City of National City Municipal Code. October 3, 2017 Explanation In June 2006, the voters of the City of National City approved a one percent district transactions and use tax. The tax was conditioned on two things: it would sunset after ten years; and, every five years, an independent committee comprising three experts in financial matters would "report their(sic) recommendations to the mayor and city council as to whether the transaction and use tax should remain in effect at the rate of one percent, or whether the city council should reduce the rate of tax or terminate the imposition of the tax." The first independent committee convened on September 22, 2011. After a series of meetings, the committee delivered its report to the City Council on November 10, 2011, recommending the tax remain in effect at the full rate of one percent. The committee presented its findings and recommendation at the regular City Council meeting of November 15, 2011. In November 2014, the voters of National City approved the extension of the transactions and use tax at the rate of one percent for an additional twenty years with the same independent review provisions. The second independent committee, consisting of Haney Hong of the San Diego Taxpayers Association, Ray Major of the San Diego Association of Governments, and Sarah Waller -Bullock from the City of La Mesa, with Ms Waller -Bullock serving as the committee chair, held a series of open meetings, which began January 25, 2017 and concluded July 20, 2017. Having received various presentations from City staff and conducted an extensive review of the City's financial records, the committee now brings forward its report and recommendations, pursuant to the voter -approved ballot initiatives and Section 4.160.180 of the City of National City Municipal Code. 224 of 241 CALIFORNIA ' NATIONAL Cflryauti INCORPORATED To: City Council of the City of National City From: Proposition "D" Independent Evaluation Committee Date: October 3, 2017 Re: Report and Recommendations on Proposition "D" Facts & Background 2006 — Proposition "D" Tax Measure passed by voters On June 6, 2006, National City voters passed Proposition "D," a one percent transactions & use tax ("transactions & use tax") measure that imposed a transactions tax for up to ten years to fund City services, facilities, and programs. Proposition "D" requires that "every five years, the mayor, with approval of the city council, shall appoint an independent committee comprised of three experts in financial matters, who will report their(sic) recommendations to the mayor and city council as to whether the transaction and use tax should remain in effect at the rate of one percent, or whether the city council should reduce the rate of tax or terminate the imposition of the tax." 2011 — Recommendation of the Proposition "D" Independent Evaluation Committee In 2011, the first Proposition "D" Independent Evaluation Committee ("Committee") was formed and asked to evaluate and offer a recommendation to the Mayor and City Council pursuant to the covenants of the tax measure. Based on the economic environment at the time and revenue and expenditure projections, the Committee recommended that the transactions & use tax be continued at the current rate. 2014 — Continuation of the Proposition "D" Tax passed by voters In 2014, with the expiration of the original transactions & use tax on the horizon and the impacts of economic events outside the control of the City, including the global recession and financial crisis, the dissolution of Redevelopment, and the continued take-aways by the State of California further straining the City's already tight budget, the City Council approved to place the Continuation of City Services Funding Measure on the November 2014 ballot. Voters approved this measure on November 4, 2014. The Continuation Measure kept intact the provision that an independent committee be appointed to make recommendations about the tax rate. 225 of 241 2016 — The 2016 Proposition "D" Independent Evaluation Committee The 2016 Proposition "D" Independent Evaluation Committee began its work on January 25, 2017. At its initial meeting, the Committee received a presentation from City Manager Leslie Deese. Ms. Deese reviewed the financial strategies the City has implemented in order to overcome the structural deficit faced by the City during the previous five years. Ms. Deese also discussed the impact on the City's ability to provide services should the tax measure be discontinued. Over the next several months, the Committee received presentations from City staff covering various topics including: • revenue and expenditure trends and five year forecast; • productivity and workload statistics; • ten-year history of budgeted positions for the General Fund and all City funds, including FTEs per 1,000 population; • City Council Reserve Policy and reserve amounts and history for General Fund and all City funds; • overview of City's pension plan, including benefit formulas, Employer Paid Member Contribution (EPMC) amounts, demographics of miscellaneous and safety plans, and options for paying down the City's unfunded liability; • asset management overview of the current Capital Improvement Program, including infrastructure, facilities, and vehicle fleet; • economic development presentation of the City's developing vision for the future of its downtown, waterfront, and residential areas and the balance between growth and expanding need for City services; • financial five-year outlook with and without transactions & use tax revenues, including potential impacts on operating budgets, staffing reductions, and reserve balances; and • presentation by Mayor Ron Morrison on his vision for National City's future, including diversifying revenue sources while building up the local business base. Financial Background and Analysis Based on information found in the City's financial reports and provided to the Committee by City staff, transactions & use tax revenues have helped provide the City's General Fund with a surplus in each of the fiscal years from 2013 through 2016. Beginning in fiscal year 2017 and for the foreseeable future, budgeted expenditures are expected to exceed revenues, creating a budget deficit each National City Revenues/Transfers In and Expenditures/Transfers Out Excludes One-time Revenues 2011 lactual) through 2022 (projected} ....Wan. • Goe..,,l,,,,a„ 226 of 241 fiscal year. Revenues received from the transactions & use tax help mitigate the budget deficit, but do not fix it. National City has also worked hard to contain salary and benefit costs by freezing vacant positions and eliminating positions beginning in fiscal year 2012. In addition, National City implemented pension reform measures to help offset rising costs. These measures included fully eliminating Employer Paid Member Contributions, negotiating lower retirement formula tiers for some employees, National City Full -Time Equivalent Budgeted positions Fiscal Year 2008 through 2022 (projected) 2S0 ■11111 I■1■■■ 111111 111 2008 2039 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ■General Fond ■All Other Funds and implementing the State -mandated pension reform measures in 2013. Despite these measures, pension costs continue to escalate and are expected to be a major factor in the future increasing costs. Forward -looking Components and the Challenges the Committee Had with Them Looking Ahead — National City Plans and Challenges As the oversight committee's charter is to recommend prospectively whether the transactions & use tax should continue at the same rate, a lower rate, or not at all, the Committee requested presentations on National City's plans for the future and discussions on what challenges National City may face. While certainly a contribution to trend analysis, past performance alone by the City with transactions & use tax funds only looks backwards, and the Committee felt strongly the need to look forward. The Committee received the following future -looking presentations, and the Committee concluded that National City lacks a cohesive vision and strategy for its future. The lack of a strategy makes impossible the creation of a holistic plan to get beyond the structural deficit in the National City budget that the transactions & use tax was intended to address. Presentation by Mayor Ron Morrison Mayor Morrison presented a compelling and thoughtful perspective on National City's future, but he immediately caveated that he spoke only for himself and not the City Council as a whole. Regardless of the substance of his vision and however compelling it may have been, the Committee notes that it is important for elected leadership —not just the Mayor, but the entire Council —to curate a conversation with National City residents to determine what the City wants to become and what it would take to create that vision. The Committee does not dispute that this would be a challenging endeavor, but it is the very type of adaptive problem, as defined by Harvard's Ron Heifetz and Marty Linsky, that demands leadership. 227 of 241 Presentation by the Economic Development Department The Housing & Economic Development Department presented plans on the future of National City's downtown and an exciting video that visualizes what the community could look like. Again, however, the Committee notes that the plan is an isolated plan, not placed within the context of a larger vision or strategy. The Committee could not conclude whether this plan aligned with the earlier Downtown Specific Plan, referenced by Mayor Morrison in his presentation, and the Committee also notes that even if fully realized, the impact to property tax and sales tax revenue would fall markedly short in closing the structural deficit faced by National City. Presentation on Coordination with the Port of San Diego City staff presented the latest activity related to the tidelands within National City's boundaries that are managed by the Port of San Diego, and the Committee notes that the City staffs goals, even if achieved, would be only minimal and very incremental in addressing the structural deficit. Recommendation to Continue the City of National City's District Transactions & Use Tax at the Current Rate of One Percent, with Dissenting Opinion Why the Committee Voted for Continuance The Committee carefully evaluated National City's financial situation and looked at both the costs associated with running the City and the revenues available for the City from all sources, including the transactions & use tax, to provide those services. The fundamental cause of the General Fund deficit stems from three factors: increased costs to provide basic services paid for through the General Fund, anemic to no growth in real dollar terms in sales tax revenue since the Great Recession, and reductions in revenue from the State of California. When a city's general fund is out of balance, only three choices exist: 1) revenues can be increased; 2) expenditures can be reduced; or 3) a combination of the two. National City has focused on, and continues to manage, expenditures. Revenue enhancement is extremely difficult, and there is no plan in place that would significantly increase revenues in the near term, or even in the foreseeable future. Revenue growth resulting from improved economic conditions occurs slowly and will not supplant the need for the transactions & use tax, and the economic development programs presented to the Independent Evaluation Committee have not convinced the Committee that any real revenue enhancements will occur from the plan as outlined. Despite the rising costs to provide services, and less -than -needed increases in revenues, the Committee found that the City staff have fulfilled their duty of being good stewards of the public's funds, that monies available to the City are spent on necessary support services and for 228 of 241 the public good, and that costs are minimized and vacant positions are not filled to contain spending. Even with these fiscally conservative efforts, the Committee found that eliminating the transactions & use tax at this time would be detrimental to the financial health of the City and negatively impact the residents and businesses residing in National City. It is for these reasons, it is the recommendation of the Proposition "D" Independent Evaluation Committee that the Mayor and City Council keep the transactions & use tax in effect at the full rate of one percent. Dissenting Opinion (Committee Member Hong) The Committee's vote to recommend the maintenance of the transactions & use tax at the same rate of 1% was not unanimous with the following reasoning for the dissenting opinion. The recommendation is that —until the elected leadership of National City develop and lead with a cohesive strategy for National City's future —the citizens of National City should not have to pay this additional tax. This opinion notes that National City is, relative to other cities in the region, low income, and there is a fear that the continuance of the transactions & use tax without a meaningful plan to correct the structural deficit merely perpetuates the challenges faced by the City and prolongs the likely life of the transactions & use tax. The City staff are not equipped by the City's elected leadership to make progress against a meaningful plan to correct the structural deficit that the transactions & use tax is intended to correct. As a matter of public administration, the absence of performative goals is quite alarming. But to be clear, this is a leadership challenge and not a staff failure. The staff report to legitimately elected officials who are responsible for laying out the goals against which staff need to perform. As noted in the section on looking ahead, developing goals as a body of elected officials is certainly challenging, but that is a duty squarely in the realm of elective leadership. It is a matter of record that City staff have engaged in numerous activities to cut costs and improve efficiencies in the operations of National City. Indeed, this was reflected in the presentations, as well as the report of the predecessor oversight committee. This opinion does not dispute this finding and assesses that City staff continue these efforts to operate efficiently. Cost cutting alone, however, is far from sufficient in addressing the structural deficit faced by National City, and the plans for the future are too piecemeal and —even if realized perfectly — wholly inadequate in addressing the structural deficit. For example, the presenters lauded the establishment of an In-n-Out restaurant immediately adjacent the I-5 freeway and described the additional sales tax revenue, as a result. Notably, however, there is insufficient zoned land to replicate such successful establishments to create scale or substantive impact against the structural deficit. This is not to say that the author of this dissenting opinion would naively believe a single type of economic activity should address the structural deficit, but, rather, that activity should all be placed in the context of performative goals and an overarching strategy. Because of the constraints faced by the City, elected leadership have a responsibility to engage constituents to make value judgments and hard calls. There are too many mutually exclusive and zero -sum decision points that need to be made to address the structural deficit. 229 of 241 Essentially, the elected leadership of National City must choose one of two pathways: either engage the constituency and make the necessary —and hard —choices needed to generate sustainable revenue to eliminate the transactions & use tax or tell constituents that the transactions & use tax will continue in perpetuity because the hard choices cannot be made. Additional Recommendations • The Committee unanimously concurs with the recommendation of the dissenting member that the elected leadership of the City must choose one of two pathways: either engage the constituency and make the necessary —and hard —choices needed to generate sustainable revenue to eliminate the transactions & use tax or tell constituents that the structural deficit may continue, potentially necessitating a continuance of the transactions & use tax beyond its planned sunset. o To assist the elected leadership in understanding what potential choices may need to be made, several economic scenarios could be developed to determine possible revenue outcomes. For instance, a best -case economic scenario would inform a public dialogue on what would need to be achieved in order to close the structural deficit. • The structure of the next Proposition "D" Independent Evaluation Committee should consist, at least, of five members in order to facilitate offline working groups and more robust dialogue without violating the Brown Act. The Committee further recommends that the next committee have participation from at least one resident of National City and a representative from the business community of National City. • The presentations provided to the next committee should be ordered such that the financial performance presentations are placed in the context of vision and strategy for the City. More specifically, the future Committee's work would be enhanced if the order of presentations goes as such: o vision and strategy by the Mayor and City Council; o the long-term economic strategy intended to achieve said vision; o the financial projections needed to achieve that long-term economic strategy; and o the historic financial performance of the City. • With respect to the long-term economic strategy above, the next Committee should note the following: o whether it is consistent with the adopted General Plan; o whether it adequately projects five, ten, and fifteen years out; o whether it resolves the structural deficit that the temporary nature of the transactions & use tax was intended to resolve. • The next committee should be convened as soon as possible after the cohesive development of vision and strategy with associated long-term economic strategy and financial projections and, preferably, sooner than the five-year point, to make a prospective recommendation for the transactions & use tax. This committee's recommendation to continue the one percent rate was predicated on historic performance, but there is no empirical evidence to suggest that the structural gap is closing. 230 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 231 The following page(s) contain the backup material for Agenda Item: Report and Presentation on Sewer Rate Study and Proposed Rate Increase. (Engineering/Public Works) 231 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3`d, 2017 AGENDA ITEM NO. ITEM TITLE: Report and Presentation on Sewer Rate Study and Proposed Rate Increase PREPARED BY: Kuna Muthusamy, Assistant Director PHONE: 619-336-4383 EXPLANATION: See attached background report FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: 1. Accept and file Sewer Rate Study 2. Direct Staff to mail out Notice of Public Bearing per Proposition 218 requirements BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Background Report 2. Power Point Presentation 3. Sewer Rate Study 4. Notice of Public Hearing 232 of 241 CC/CDC-HA Agenda 10/3/2017 — Page 233 The following page(s) contain the backup material for Agenda Item: Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. (City Manager) 233 of 241 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 3, 2017 AGENDA ITEM NO. ITEM TITLE: Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached staff report. DEPARTMENT: City Manager's Office APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept the report and provide any further direction to staff. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report 234 of 241 1 I +r,_. CALIFORNIA NATIONAL CUM -NC��� Et �J City Council Staff Report October 3, 2017 ITEM Staff report — Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. INTRODUCTION At the September 5, 2017 meeting of the City Council, during Public Comment, the City Council was asked to give consideration to the adoption of a Resolution in opposition to the anticipated termination of the federal Deferred Action for Childhood Arrivals (DACA) program. During the Council Comment portion of the same meeting, the City Council directed staff to return with an agendized item on the subject, allowing the Council to engage in a dialog on what can be done to support the "DREAMers", including a discussion of what other municipalities are doing related to this matter. BACKGROUND On June 15, 2012, the Secretary of Homeland Security announced that certain people who came to the United States as children and meet several guidelines may request consideration of deferred action for a period of two years, subject to renewal. In response, on August 15, 2015, U.S. Customs and Immigration Services (USCIS) began accepting applications for DACA deferments. A deferred action is a discretionary determination to defer a removal action of an individual as an act of prosecutorial discretion. The guidelines for consideration of a DACA application are as follows: 1. Were under the age of 31 as of June 15, 2012; 2. Came to the United States before reaching their 16th birthday; 3. Have continuously resided in the United States since June 15, 2007, up to the present time; 4. Were physically present in the United States on June 15, 2012, and at the time of making the request for consideration of deferred action with USCIS; 1 235 of 241• Page 2 Staff Report — Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution of a Resolution in support of the program. October 3, 2017 5. Had no lawful status on June 15, 2012; 6. Are currently in school, have graduated or obtained a certificate of completion from high school, have obtained a general education development (GED) certificate, or are an honorably discharged veteran of the Coast Guard or Armed Forces of the United States; and 7. Have not been convicted of a felony, significant misdemeanor, or three or more other misdemeanors, and do not otherwise pose a threat to national security or public safety. Individuals granted deferment under DACA are considered to be lawfully present in the United States during the period in which the deferred action is in place. Such deferrals are granted for a period of two years and may be renewed, through a renewal application process, on a case -by - case basis at the discretion of the USCIS. During the period of deferral, individuals may obtain employment authorization from USCIS provided they can demonstrate an economic necessity for employment. The individuals currently living in the United States under a DACA deferment are often referred to as "DREAMers". The term stems from the Development, Relief and Education for Alien Minors (DREAM) Act that failed to pass in 2010. According to one report, as of March 31, 2017, 787,580 people have been approved for the program since it began and nearly 800,000 renewals have been approved over the life of the program. On September 5, 2017, the Department of Homeland Security (DHS) initiated an orderly phase out of the DACA program with a limited, six-month window during which it will consider certain requests for DACA applications for work authorization, under specific parameters. Individuals who have not submitted an application by September 5 for an initial request under DACA may no longer apply. Those individuals that currently have a DACA deferral status will retain their period of deferred action and employment authorization document until they expire, unless terminated or revoked. Those that expire between September 5, 2017 and March 5, 2017 can apply for renewal if they file on or before October 5, 2017. During the six-month phase out period, the United States Congress will consider options for a permanent legislative solution to replace or continue the current program. Since the September 5, 2017 announcement, there has been much informal discussion on the issue but no additional formal action or executive orders issued. It is uncertain what will happen to the current "Dreamers" if there is not a continuation of the current program or a replacement for it by the time DACA is scheduled to end in March, 2018. 2 236 of 241 Page 3 Staff Report — Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution of a Resolution in support of the program. October 3, 2017 DISCUSSION At the direction of the City Council, staff reached out to other California cities to find out what steps they are taking in relation to this matter. To date, staff has not identified a local municipality that has taken a formal position or action related to DACA. At the State level, on September 6, 2017, the Attorneys General for 15 States and the District of Columbia sued the U.S. government to block the end of DACA. The constitutional argument includes allegations that the decision was motivated by discriminatory reasons, that it violated due process by being fundamentally unfair and that it violated laws that dictate procedures for federal regulations. The plaintiff States in the lawsuit are Connecticut, Delaware, Hawaii, Illinois, Iowa, Massachusetts, New Mexico, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, Vermont, Virginia and Washington. On September 11, 2017, the Attorneys General for California, Maine, Maryland and Minnesota have filed a lawsuit over the decision to end DACA. The suit, filed in the U.S. District Court for the Northern District of California argues that the rescinding DACA is a violation of the Constitution and federal laws. Included in the complaint are allegations that: • The Administration's termination of DACA and the associated DHS memorandum may lead to the untenable outcome that the Administration will renege on the promise it made to Dreamers and their employers that information they gave to the government for their participation in the program would not be used to deport them or prosecute their employers. The threatened misuse of sensitive information provided in good faith by DACA grantees to the government is fundamentally unfair, violating the Fifth Amendment's due process guarantee. • The federal Regulatory Flexibility Act also requires the government to analyze the effects of a proposed change on small businesses, many of which are owned by, or employ, Dreamers, and take comments on the proposed change. The Administration completely ignored these legal requirements. • The termination of DACA directly affects the substantive rights of almost 800,000 people and indirectly affects millions more, as well as small and large businesses, non -profits, and the towns, cities and states that these individuals call home. The federal Administrative Procedure Act requires such a change to be made for sound reasons, and for the public to be able to make formal comments on it before it is made into law. Whether or not the initiative was implemented through notice and comment rulemaking, it cannot be terminated without it. On September 7, 2017, the local Sweetwater Union High School District issued a letter to Sweetwater families in response to the DACA announcement, restating the district's commitment to maintaining a safe and healthy learning environment for students, with an 237 of 241 Page 4 Staff Report — Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution of a Resolution in support of the program. October 3, 2017 affirmation to provide a safe, welcoming, and inclusive learning environment for immigrant students and their families. As discussed above, there have been no known actions taken at the local level. The only Resolution identified is the Resolution presented to the Council during the September 5, 2017 Public Comment, as noted above, directing revisions. A copy of said Resolution has been provided to the Council as an attachment to this report for consideration. RECOMMENDATION Accept the report and provide any further direction to staff. FISCAL IMPACT There is no fiscal impact associated with this item. Attachments: 1. Citizen Draft Resolution in Support of Dreamers 2. Sweetwater Union High School District Message to Families on Pending DACA Decision. 238 of 241 Attachment 1 Resolution In Support of DREAMers (RA,bW, broL Gumrnu 1 calms My name is Coyote Moon, and I live on East 11t St. Pm here to support an agenda item for a Resolution declaring that National City will support our DREAMers! This is an example. Whereas, the 2016 electoral season included divisive rhetoric targeted at women, LGBTQ people, persons with disabilities, Muslims and other religious minorities, immigrants (both documented and undocumented), DREAMERS (Development, Relief & Education of Alien Minors" DREAM ACT), DAPA (Deferred Action for Parents of Americans), DACA (Deferred Action for Childhood Arrivals) students, and people of color including Black, Brown and indigenous peoples. Whereas, in light of the results of the 2016 election, National City teachers and parents have witnessed our students expressing, in both public and private, confusion, anxiety, fear for their physical safety and well-being, and concerns about their individual rights, all of which negatively impact the achievement of their educational goals; Whereas, a mission of our city is to serve and support all students to achieve student success, and the core value of this student focus requires us to address the needs of students in our actions, work harmoniously, and show compassion; And whereas, our DREAMers are in distress and fearful of imminent deportations by the U.S. President, and this is affecting their motivation to continue their education; Therefore, Be It Resolved, that National City reaffirms its commitment to fostering a diverse, inclusive, and safe environment for all students, free from discrimination, bullying, harassment, and fear, Be It Further Resolved, that National City encourages our citizens to show compassion and support for students who may be experiencing anxiety, uncertainty, and fear in the current political climate, Be It Further Resolved, that National City strongly supports the letter from University of California President Janet Napolitano, California State University Chancellor Tim White, and California Community College Chancellor Eloy Ortiz Oakley urging President Trump to continue the DACA program, Be It Further Resolved, that National City will support every measure to assure that our city is a safe place for the continuation of the education of all our students, and in particular for our DACA and DAPA students and all other targeted populations, Be It Finally Resolved, that National City will work with campus and community organizations to advocate for policies and procedures that will comprehensively protect the safety and security of our students, faculty, staff, and the broader community. 239 of 241 Attachment 2 SWEETWATER DISTRICT MESSAGE TO FAMILIES ON PENDING DACA DECISION Dear Sweetwater Families: Yesterday, the White House announced calling for an end to the Deferred Action of Childhood Arrivals program (DACA). The DACA program allows undocumented immigrants who arrived in the United States as minors to apply for a renewable two-year work permit and shields them from deportation. It is important for you to know that all of our students have the right to attend school without the fear of detention and/or deportation. The Sweetwater school community believes strongly in ethics of tolerance and respect for all. What makes our district so unique is the different background and culture each student brings to our classrooms every day. Last year, the Sweetwater Board of Trustees passed Resolution 4468, Advocating For and Protecting Each of the District's Students as an outward demonstration of our commitment to "promote inclusion and provide a safe and secure environment...wherein each student and each employee is protected from all forms of discrimination." The board then reinforced the resolution with adoption of Board Policies 5145.4, 5145.41, 5145.42 — all of which establish procedures to further protect/enforce our student's immigration rights. The Sweetwater District is committed to maintaining a safe and healthy learning environment for each of our students by affirming the clearly stated values of safety, inclusion, and equity. The policies affirm the District's commitment specifically to providing a safe, welcoming, and inclusive learning environment for immigrant students and their families. Please know that these policies prohibit information -sharing with local law enforcement and federal immigration authority to the fullest extent possible under the law. Further, the state of California has its own California Dream Act, which is unrelated to DACA and allows undocumented students to receive state financial aid for college. We are grateful to our Board for their vision and leadership and we are proud of the beliefs and values we embrace as a district. 240 of 241 If you have questions or concerns regarding your legal rights, we encourage you to seek independent legal counsel. Additional resources for families can be found on the San Diego County Office of Education website at http://www.sdcoe.net/educators/Pages/Immigration-Law-Briefing-for- Schools.aspx Sincerely, Karen Janney, Ed.D. Superintendent 7 241 of 241