Loading...
HomeMy WebLinkAboutDraft Agenda Packet - 10-17-17 CC HA AgendaAGENDA COMMUNIT 1 of 304 AR MEETING - NATIONAL CITY CITY COUNCIL/ MENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA... NATIONAL OTT XNCORPORATfi RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, OCTOBER 17, 2017 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 2 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 2 the agenda and separately considered upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Spanish to English interpretation services are available to members of the public who wish to speak to the City Council during the meeting. "Request to Speak" forms requesting interpretation must be filed within the first two hours of the meeting. Espanol a los servicios de interpretacion Ingles de audio esta disponibles para los miembros del publico que desean hablar con el Ayuntamiento durante del Consejo Municipal. "Solicitud para hablar de" formas solicitud de interpretacion deben ser presentadas dentro de las dos primeras horas del Consejo Municipal. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 3 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS 1. Employee of the Quarter 2017 - Jose Lopez, Assistant Civil Engineer. (Engineering/Public Works) PRESENTATIONS 2. The Automated Regional Information System (ARJIS) will provide a presentation on the phone applications and technology being used by the National City Police Department (NCPD). ARJIS Director Pam Scanlon will provide an overview of the public safety applications and technology that promote regional collaboration and promote safer communities. (Police) INTERVIEWS / APPOINTMENTS 3. Interviews and Appointments - Current Vacancies & Expired Terms / Veterans and Military Families Advisory Committee. (City Clerk) CONSENT CALENDAR 4. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 5. Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Grants Fund appropriation of $165,000 and corresponding revenue budget for preliminary engineering for the Sweetwater River Bikeway Project, funded by a State Active Transportation Program grant with no matching funds required. (Engineering/Public Works) 4 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 4 6. Resolution of the City Council of the City of National City authorizing the installation of Yield Control signs and pavement markings for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street in order to enhance safety at the intersection (TSC No. 2017-23). (Engineering/Public Works) 7. Resolution of the City Council of the City of National City authorizing the installation of "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 11th Street and E. 12th Street and on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard to restrict large vehicle parking, as requested by area residents (TSC No. 2017-26). (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the installation of red curb No Parking on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection (TSC No. 2017-26). (Engineering/Public Works) 9. Resolution of the City Council of the City of National City authorizing the installation of All -Way Stop Control at the T-intersection of E. 14th Street and Grove Street in response to safety concerns by area residents (TSC No. 2017-27). (Engineering/Public Works) 10. Temporary Use Permit — 2nd Annual Sweetest Ride Kustom Car & Bike Show hosted by Sweetwater Harley Davidson on October 28, 2017 from 11 a.m. to 8 p.m. at 3201 Hoover Avenue with no waiver of fees. (Neighborhood Services) 11. National City 2017/18 Property Tax Summary. (Finance) 12. Warrant Register #10 for the period of 08/30/17 through 09/05/17 in the amount of $3,229,254.14. (Finance) 13. Warrant Register #11 for the period of 09/06/17 through 09/12/17 in the amount of $1,919,840.65. (Finance) 14. Warrant Register #12 for the period of 09/13/17 through 09/19/17 in the amount of $635,799.71. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 15. Public Hearing for the amended Public Participation Plan (now known as the Citizen and Community Participation Plan) required for Five -Year Consolidated and Assessment of Fair Housing Plans to the U.S. Department of Housing and Urban Development. (Housing & Economic Development) 5 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 5 16. Public Hearing and Adoption of an Ordinance of the City Council of the City of National City amending Sections 7.10 (Garbage and refuse collection), 18.12 (Permits and applications), 18.30.150 (Outdoor display or sale of merchandise), 18.30.200 (Sidewalk cafes), 18.47.110 (Murals), and 18.50 (Glossary). (Applicant City -Initiated) (Case File 2017-22 A) (Planning) 17. Public Hearing and Resolution of the City Council of the City of National City for a Conditional Use Permit modification for distilled spirits at an existing beer and wine -licensed restaurant (Tita's II) located at 3421 East Plaza Blvd. (Applicant: Roger Speir) (Case File 2017-09 CUP) (Planning) NON CONSENT RESOLUTIONS 18. Resolution of the Citizen and Community Participation Plan required for Five -Year Consolidated and Assessment of Fair Housing Plans to the U.S. Department of Housing and Urban Development (HUD). (Housing & Economic Development) 19. Resolution of the City Council of the City of National City adopting City Council Policy # 203, Investments for fiscal year 2018, amending subsections 1 and 14.b of Section VIII and subsection B.1 of Section IX and adding terms to the "Glossary of Investment Terms." (Finance) 20. Resolution of the City Council of the City of National City amending City Council Policy 803, to clarify the facilities governed by the Policy and allow the service and sale of alcohol at the Martin Luther King Community Center for City sponsored and co -sponsored events. (Community Services) 21. Resolution of the City Council of the City of National City adopting City Council Policy 804, Facility Use Guidelines and Regulations for the Use of the National City Aquatic Center and Granger Music Hall. (Community Services) 22. Resolution of the City Council of the City of National City adopting an amendment to City Council Policy 1001, Risk Management Policy. (Community Services) NEW BUSINESS 23. Approve a memorial dedication plaque to be placed on one of the KaBOOM! enhancement project benches or picnic tables, honoring the late grandson of a longtime DPS employee. (Community Services) 24. Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. (City Manager) 6 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 6 B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Adjourned Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Downtown Specific Plan Workshop - Tuesday - November 7, 2017 - 4:30 p.m. - Council Chambers - National City, California. Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - November 7, 2017 - 6:00 p.m. - Council Chambers - National City, California. 7 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 7 The following page(s) contain the backup material for Agenda Item: Employee of the Quarter 2017 - Jose Lopez, Assistant Civil Engineer. (Engineering/Public Works) 8 of 304 INIATION CITY OF NATIONAL CITY MEMORANDUM DATE: August 31, 2017 TO: Leslie Deese, ager FROM: Stacey Stever o eputy City Manager SUBJECT: EMPLOYEE OF THE QUARTER PROGRAM The Employee Recognition Program communicates the City's appreciation for outstanding performance. In doing so, it recognizes employees who maintain high standards of personal conduct and make significant contributions to the workplace and community. The employee to be recognized for the Third Quarter of calendar year 2017 is: Jose Lopez — Assistant Civil Engineer By copy of this memo, the employee is invited to attend the Council meeting on Tuesday, September 19, 2017 to be recognized for his achievement and service. Attachment cc: Jose Lopez Steve Manganiello — Director of PWtCity Engineer Josie Flores -Clark — Executive Assistant Human Resources — Office File 9 of 304 ar.:.CA'LIFORNIA — ,i ory "7+ C08p4A11fgP Performance Recognition Award Nomination Form a nominate Jose Lopez, Assistant Civil Engineer for the Performance Recognition Award for the following reasons: RE=CEI►"ED AUG 22 2017 CITY OF NATIONAL, CITY HUMAN RESOURCES DEPARTMENT Please state reason why your nominee should receive an award, (i.e., examples of service beyond requirements of position, exemplary service to the public, outstanding job performance, etc). Do not to exceed 150 total words_ Please be as specific as possible when giving your examples. Jose was hired as a Civil Engineering Technician for the Engineering & Public Works Department in September 2014. Based on outstanding performance he was promoted to Junior Civil Engineer within two years, and subsequently promoted to Assistant Civil Engineer this past June. Jose's work ethic and dedication is second to none. He has taken on a very heavy workload and continues to perform at an extremely high level. For example, Jose serves as project coordinator for over a dozen capital improvement projects, facilitates the Department's monthly Utility Coordination meetings, prepares all of the quarterly rant reports for Caltrans funded projects, and provides training to our junior engineers and engineering technicians. Furthermore, Jose provides exemplary customer service to members of the public and staff from other departments. Jose is an incredible asset to our Department and we are very grateful to have him as a member of our team. He truly sets a positive example for all of us to follow. Nominated by: Stephen Manganiello, Director of Public Works / City Engineer Signature: liPZ,. Date: 8/22/2017 10 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 10 The following page(s) contain the backup material for Agenda Item: The Automated Regional Information System (ARJIS) will provide a presentation on the phone applications and technology being used by the National City Police Department (NCPD). ARJIS Director Pam Scanlon will provide an overview of the public safety appl CITY OF NATIC 11 of 304 1Y, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: The Automated Regional Information System (ARJIS) will provide a presentation on the phone applications and technology being used by the National City Police Department (NCPD). ARJIS Director Pam Scanlon will provide an overview of the public safety applications and technology that promote regional collaboration and promote safer communities. PREPARED BY: Jose Tellez, Assistant Chief of Police PHONE: (619) 336-4513 EXPLANATION: DEPARTMENT: Police APPROVED BY: The purpose of this presentation will be to provide City Council Members and the public with an understanding of the different regional public safety phone apps and technology being used by local law enforcement agencies. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: NIP ENVIRONMENTAL REVIEW: N/A) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and File BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: None. 12 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 12 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Grants Fund appropriation of $165,000 and corresponding revenue budget for preliminary engineering for the Sweetwater River Bikeway Project, funded CITY OF NATICI 13 of 304 I, CALIFORNIA C C! NCIL AGENDA STATEMENT MEETING DATE. October 17, 2017 A( F'l nA, ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the establishment of an Engineering Grants Fund appropriation of $165,000 and corresponding revenue budget for preliminary engineering for the Sweetwater River Bikeway Project, funded by a State Active Transportation Program grant with no matching funds required. PREPARED BY: Jose Lopez PHONL 619-336-4312 EXPLANATION. See attached. FINANCIAL STATEMENT: ACCOUNT NO. Revenue Account No. 296-06574-3463 Expenditure Account No. 296-409-500-598-6574 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: DEPARTMENT: Engineering & Public Works APPROVED BY: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution authorizing the establishment of an Engineering Grants Fund appropriation of $165,000 and corresponding revenue budget for preliminary engineering for the Sweetwater River Bikeway Project. I c ir<iu 1 %i;�ivihriii it I f E L NNi ENLATiijN: N/A ATTACHMENTS: 1 Explanation 2. Grant Finance Letter 3. Resolution 14 of 304 Explanation On October 22, 2015, the California Department of Transportation (Caltrans) awarded the City of National City a $1,129,000 Active Transportation Program (ATP) grant for the Sweetwater River Bikeway Project. At their December 7, 2016 meeting, the California Transportation Commission (CTC) allocated $25,000 for the Project Approval/Environmental Document (PAED) phase. On February 21, 2017, per City Council Resolution No. 2017-19, City Council executed Program Supplement Agreement No P036 with raltrans for the Sweetwater River Bikeway Project to allow for reimbursement of eligible project expenditures through the State ATP. At their June 29, 2017 meeting, the CTC allocated $165,000 for the Preliminary Engineering phase, which includes preparation of construction plans, specifications and estimate (PS&E). There is no local match requirement. The project will fill a system gap in National City's local bicycle network by connecting bicycle facilities along 30th Street, east of "D" Avenue, to one of the Sweetwater River Bikeway's access points at N. 2nd Avenue. The project will provide nearly one mile of new Class II and Class III bicycle facilities per the City's Bicycle Master Plan and the SANDAG Regional Bike Plan. Improvements include bicycle detector loops, and bicycle boxes at three intersections: E. 30th Street and "D" Avenue, E. 30th Street and Highland Avenue, and E. 30th Street and N. 2nd Avenue. Additionally, the proposed project will provide gateway enhancements at both entrances to the Sweetwater River Bikeway located at Hoover Avenue and W. 33rd Street, and at N. 2nd Avenue, Enhancements at the two entryways will consist of signage, trash receptacles, Landscaping, new fencing, and asphalt -concrete overlay along the existing segments that connect the roadway to the bikeway. Staff is requesting that City Council authorize the establishment of an Engineering Grants Fund appropriation of $165,000 and corresponding revenue budget to allow staff to proceed with preliminary engineering for the project, which will be reimbursed by the State ATP grant. There is no local match required for this phase of work. 15 of 304 DEPARTMENT G. 1 RANSPORTATION DIVISION OF ACCOUNTING LOCAL PROGRAM ACCOUNTING BRANCH Attention: City of National City FINANCE ITEMS gency Preliminary Engineering r Lump sun, -_PAD T OF $25,00C.00 FINANCE LETTER Date; 08103/2017 D_CO_RT: 11-SD-0-NATO Project No: ATPL-5066(033) Adv Project Id: 1116000122 Period of Performance End Date: Agreement End Date: P41.,T. COST STATE FUNDS gency Preliminary Engineering Lump Burn -PS&E Totals: Participation Ratio: 100.00% Signature; 6165,000.00 6198,600.00 S25 000.01 625,000.0 6166,000 001 6165,000,00 1190,001100 $190,000.001 LOCAL FUNDS OTHER FUNDS So.00 $0,00 60.0 This Finance Letter was created encumbrance history I Title. HQ Sr. Engineer EA No: ed on specific financial information provided by the responsible local agency. The following LgFaI Assistance unting Office and is provided here for focal agency's information and action. z/4 /c, Remarks: Allocation Request for PS&E. Cycle 2, ATP02-11-108S PPNO 1212. State funds allocated on 6/28/2017. - cng 7/17/2017 For questions regarding finance letter, contact Printed Name : Nahed A. Abdin Teephone No: (916) 653-8909 ADV, PROJECT ID A?LJN0} 3TATEPROD. FED/STATE ACCOUNTING INFORMATION ENCUMBRANCE APPROP AMOUNT YEAR ATPL-5006(033) EXPENDITURE ENCUMBRANCE REVERSION AMOUNT BALANCE DATE 1116000122 I 16106 I 2050720100 $2S,OOO.00 I 1516 1116000122 17108 203072o1uo $165,001100 T 1617 $0.00 $25,000,D01 06/30121 $0.00 $165,000.00 .r mom Cooperative Work Agreement APPROVED EXPIRATION AMOUNT DATE Page of 1 16 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 16 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of Yield Control signs and pavement markings for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street in order to enhance safety CITY OF NATI( 17 of 304 y, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Gounoil of the City of National City authorizing the installation of Yield Control signs and pavement markings for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street in order to enhance safety at the intersection. (TSC No. 2017-23). PREPARED BY: Luca Zappiello, Civil Engineering Tech PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: 412 1,47.....:de FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS NM ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt a Resolution authorizing installation of Yield Control signs and pavement markings for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street in order to enhance safety at the intersection. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on September 13, 2017, the Traffic Safety Committee approved staffs recommendation to install Yield Control signs for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street. ATTACHMENTS: 1. Explanation wl Exhibits 2. Staff Report to the Traffic Safety Committee on September 13, 2017 (TSC No. 2017-23) 3. Resolution 18 of 304 EXPLANATION An area resident has requested installation of traffic control at the intersection of "V" Avenue and E. 9th Street to enhance safety. Staff visited the site and confirmed that the intersection does not currently have Yield or Stop signs. Staff also reviewed the traffic collision history for this location, which confirmed there was one "reported" traffic collision within the past four years. In order to better facilitate traffic control at the intersection of "V" Avenue and E. 9th Street, staff recommends installation of Yield signs and pavement markings. Section 2B-09 Yield Applications of the California Manual on Uniform Traffic Control Devices (CA-MUTCD) states that yield signs may be considered on the approaches to a through street or highway where conditions are such that a full stop is not always required. Field observations suggest this condition is met for the northbound and southbound 'V" Avenue approaches (minor street) to the intersection with E. 9th Street (through street). This request was presented to the Traffic Safety Committee on August 9, 2017 (see attached item TSC 2017-23). However, the Traffic Safety Committee was not able to take action on the item since two of the four members recused themselves because their residences are located in proximity to the intersection under evaluation, and one member was absent. Since there was no quorum for this item, it was held over to the next Traffic Safety Committee Meeting on September 13, 2017. At their meeting on September 13, 2017, the Traffic Safety Committee approved staffs recommendation to install Yield Control signs and pavement markings for the northbound and southbound "V" Avenue approaches to the intersection with E. 9th Street to enhance safety at the intersection. If approved by City Council, all work will be performed by City Public Works. 19 of 304 Location Map with Recommended Enhancements (TSC Item: 2017-23) Edging Stop Sign. 1pr Recommended new Yield sign location. _- �z :$ IL • N""',, «��� ; �' 20 of 304 ITEM TITLE: 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR. SEPTEMEBER 13, 2017 OLD BUSINESS - ITEM NO. 2017-23 (2) REQUEST TO INSTALL YIELD CONTROL SIGNS FOR THE NORTHBOUND AND SOUTHBOUND "V" AVENUE APPROACHES TO THE INTERSECTION WITH E. 9TH STREET IN ORDER TO ENHANCE SAFETY AT THE INTERSECTION. PREPARED BY: Luca Zappiello, Civil Engineering Technician Engineering & Public Works Department DISCUSSION: An area resident has requested to install a Yield or Stop control signs at the intersection between "V" Avenue and E. 9t" Street in order to enhance safety at the intersection. This request was presented to the Traffic Safety Committee on August 9, 2017 (see attached item TSC 2017-23). Engineering Staff and the Traffic Safety Committee members participated in a discussion of the item. However, the Traffic Safety Committee members were not able to vote on the item since two of the four members recused themselves because their residences are located near the proposed Residential Parking District. In order to vote on the item, there must be a quorum of 3 members. As a result, the Traffic Safety Committee voted unanimously to hold over the item and present it to a future Traffic Safety Committee meeting. STAFF RECOMMENDATION: Staff recommends the installation of Yield control sign for the northbound and southbound "V" Avenue approaches (minor street) to the intersection with E. 9th Street (through street) in order to enhance safety at the intersection. EXHIBITS: 1, Staff Report to the Traffic Safety Committee on August 9, 2017 (TSC No. 2017-23) 2017-23 (2) 21 of 304 ITEM TITLE: 5 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR AUGUST 9, 2017 ITEM NO. 2017-23 REQUEST TO INSTALL YIELD CONTROL SIGNS FOR THE NORTHBOUND AND SOUTHBOUND "V"' AVENUE APPROACHES TO THE INTERSECTION WITH E. 9TH STREET IN ORDER TO ENHANCE SAFETY AT THE INTERSECTION. PREPARED BY: Luca Zappiello, Civil Engineering Technician Engineering & Public Works Department DISCUSSION: An area resident has requested to install a Yield or Stop control signs at the intersection between ''V" Avenue and E. 9Th Street in order to enhance safety at the intersection. Staff visited the site and observed that currently the intersection at "V' Avenue and E. 9th Street does not have Yield or Stop signs. Staff also reviewed the traffic collision history for this location, which confirmed there was one "reported" traffic collision within the past four years. In order to better facilitate traffic control at the intersection of "V" Avenue and E. 911' Street, staff recommends installation of Yield signs and pavement markings. Section 2B-09 Yield Applications of the California Manual on Uniform Traffic Control Devices (CA-MUTCD) states that yield signs may be considered on the approaches to a through street or highway where conditions are such that a full stop is not always required. Field observations suggest this condition is met for the northbound and southbound "V" Avenue approaches (minor street) to the intersection with E. 9th Street (through street). STAFF RECOMMENDATION: Staff recommends the installation of Yield control sign for the northbound and southbound "V" Avenue approaches (minor street) to the intersection with E. 9t Street (through street) in order to enhance safety at the intersection. EXHIBITS: 1. Public Notice 2. Location Map 3. Photos 2017-23 22 of 304 +»-C:14$.J FORNIA NATIO x3acoaPoaaa ' o PUBLIC REQUEST FORM Contact Information Name: Anonymous Address: Phone: Email: Request information Location: Intersection between 9th Street and V Avenue Request: Area residents brought a safety concern to City Engineering staff at the intersection between 9th Street and V Avenue Attachments: YesE No Description: internal Use On►y: Request Received By: L. Zappieilo Date: 6l190201 Received via: [jCounteriln-PersonLJTelephonei/Email 1Fax Referral: Assigned To: L.Zappieilo Notes: 23 of 304 Location Map with Recommended Enhancements (TSC item: 2017-23) LEGEND S,r a v Existing Stop Sign. Recommended new Yield sign location. 24 of 304 Yield control signs e et Location of proposed Yield control signs at the intersection between "V" Avenue and E. 91h Street (looking northwest) V" Avenue Yield control signs rn 419.0 rt al Location of proposed Yield control signs at the intersection between "V" Avenue and E. 9th Street (looking southwest) 25 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 25 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 11 th Street and E. 12th CITY OF NATICI 26 of 3046 CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of "'No Parking Vehicles Over 6 Feet High" signs with 'Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 11th Street and E. 12t'' Street and on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard to restrict large vehicle parking, as requested by area residents (TSC No. 2017-26). PREPARED BY; Luca Zappiello, Civil Engineering Tech PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. NIA ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS I 1 STAFF RECOMMENDATION: Adopt a Resolution authorizing installation of "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Dr. between E. 111e St. and E. 12th St. and on both sides of E. 12th St. between Paradise Dr. and E. Plaza Blvd. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 13, 2017, the Traffic Safety Committee approved staffs recommendation to install "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive and E. 12th St. ATTACHMENTS: 1. Explanation wi Exhibit 2. Staff Report to the Traffic Safety Committee on September 13, 2017 (TSC No. 2017-26) 3. Resolution 27 of 304 EXPLANATION Ms. Christine J. Grey and her neighbors. have signed a petition requesting that the City establish a Residential Parking Permit District on both sides of the 2100 and 2200 blocks of E. 12th Street, located between Paradise Drive and E. Plaza Boulevard. Ms. Grey's request was presented to the Traffic Safety Committee on August 9, 2017. However, the Traffic Safety Committee was not able to take action on the item since two of the four members recused thernselves because their residences are located in proximity to the study area under evaluation, and one member was absent. Since there was no quorum for this item, staff was directed to return at a subsequent meeting to present their findings and recommendations regarding establishment of a Residential Parking Permit District. Staff was also directed to explore other options to address the residents' concerns regarding large vehicle parking, parking by area businesses on residential streets, and visibility issues. At their meeting on September 13, 2017, the Traffic Safety Committee listened to comments from Ms. Grey and other area residents. Staff then presented several options as summarized below, in an effort to address the residents' concerns. 1. "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 11th Street and E. 12th Street and on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard to restrict large vehicle parking; Ms. Grey and her neighbors spoke in support of this option to deter delivery trucks from parking on the residential streets for extended periods of time. One resident expressed concern that the new signs would not allow area residents with a valid Recreational Vehicle (RV) permit to park adjacent to their home. Engineering staff mentioned that a supplemental plaque stating, 'Valid Permits Excepted" would resolve this potential conflict. The Traffic Safety Committee voted in support of this option. 2. Rcd curb "No Parking" on the north side of- E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection; Ms. Grey, and her neighbors spoke in support of this option expressing safety concerns about clearance and visibility issues at the intersection of E. 12th Street and E. Plaza Boulevard. The Traffic Safety Committee voted in support of this option_ 3. Tirne-restricted parking for ail vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard; Ms. Grey and her neighbors spoke in support of this option to deter non- residential vehicles and employees from nearby businesses from parking on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard for extended periods of time. 28 of 304 The Traffic Safety Committee voted against this option as several members expressed concerns that non-residential vehicles and employees from nearby businesses would simply park on the north side of the street adjacent to residential homes, or seek parking on other residential streets in the neighborhood, thereby shifting the issue to other areas. 4. Establishment of a Residential Parking Permit District "L" on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard; Ms. Grey and her neighbors spoke in support of establishing a Residential Parking Permit District. Engineering staff presented the results of the parking surveys conducted by Neighborhood Services Parking Enforcement staff over a two -week period, on 16 separate occasions. The results indicate that on average, 24 percent of total available on -street parking spaces within the proposed District boundary were occupied at 6:30 a.m. vdhile, on average, 27 percent of available spaces were occupied at 3;30 p.m. by vehicles not belonging to the residents of the proposed Parking District (i.e. commuter vehicles). Per City Council Policy, in order for a Residential Parking Permit District to be considered, at least 70 percent of available curbside parking spaces must be occupied by commuter vehicles during the time the parking study is being conducted. Therefore, staff does not recommend establishment of a Residential Parking Permit District at this time. The Traffic Safety Committee voted to direct staff to resurvey the proposed Residential Parking Permit District after six months and return to the Committee at a subsequent meeting to present findings and recommendations. Staff is requesting City Council support for Option 1 above, authorizing the installation of "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 1 lth Street and E. 12th Street and on both sides of F. 12th Street between Paradise Drive and E. Plaza Boulevard to restrict large vehicle parking, as requested by area residents. If approved by City Council, all work will be performed by City Public Works. Location Map with Recommended E ents (TSC Item: 2017-26 — Option I) PARKIN rff MEN LEGEND Proposed "No Parking Vehicles Over , Feet High" signs E. 11TM STREET E. 12Th STREET 30 of 304 ITEM TITLE: 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 13, 2017 I ITEM NO. 2017-26 REQUEST TO REVIEW PARKING OPTPONS FOR RESIDENCES ON BOTH SIDES OF THE 2100 AND 2200 BLOCKS OF E. 12TH STREET (LOCATED BETWEEN PARADISE DRIVE AND E. PLAZA BOULEVARD) IN RESPONSE TO RESIDENTS' ISSUES. PREPARED DY: Luca Zappielio, Civil Engineering Technician Engineering & Public Works Department DISCUSSION: Ms. Christine J. Grey and her neighbors have signed a petition requesting that the City establish a Residential Parking District on both sides of the 2100 and 2200 blocks of E. 12th Street (located between Paradise Drive and E. Plaza Boulevard). Ms. Grey's request was presented to the Traffic Safety Committee on August 9, 2017 (sae attached item TSC 2017- 24). Engineering Staff and the Traffic Safety Committee members parti zipated in a discussion of the item. However, the Traffic Safety Committee members were not able to vote on the item since two of the four members recused themselves because their residences are located near the proposed Residential Parking District. ]n order to vote on the item, there must be a quorum of 3 members. As a result, the Traffic Safety Committee voted unanimously to hold over the item and directed staff to review parking options to address the issues discussed in the meeting. Staff was also directed to return to the Committee at a subsequent meeting to present staffs findings. City Engineering Staff has evaluated the following options in order to address parking impact on E. 12th Street: 1. "No Parking Vehicles Over 6 Feat High' signs (R28B) on both sides of Paradise Drive between E. "i ' Street and E. 121h Street and on both sides of E. 12t' Street between Paradise Drive and E. Plaza Boulevard (see "location map for option 1A); Ms. Grey stated that 1 8-wheelertrucks park on the street for many hours and produce loud sounds from the refrigeration units that are running on the trucks. Ms. Grey! also stated `that school buses and Dunkin' Donuts delivery trucks park on the street for more than one day at a time. Furthermore, Ms. Grey stated that the street is used as a layover zone for tow trucks waiting for calls during the daytime. The "'National City Municipal Code' chapter 11.32.360 states that no person shall park "heavy-duty commercial" vehicle more than three hours on a street in any residential zone. The "National City ivlunicipai Code" define "heavy-duty commercial vehicle" as a single vehicle or combination of vehicles having more than two axles or weighing more than ten thousand pounds GVWR (gross vehicle weight rating), a single vehicle or combination of vehicles twenty feet or more in length; or a sinc,5ie vehicie or combination of vehicles six feet, eight inches or more in width, including dump trucks, moving vans, tractors, pole or pipe dollies, trailers and detached trailers or detached flatbed trailers. ]t shall not include a recreational vehicle. 31 of 304 Since the area residents has expressed concern because buses, 18-wheeler trucks and delivery trucks park on residential area for several hours, staff defers from the Committee for the recommendation to install No Parking Vehicles Over 6' High" at the above -mentioned locations. 2. Red curb "No Parking„ on the corner of the north side of E. 12th Street, west of E. Plaza Boulevard between the driveway entrance of the business park at 2401-2449 Plaza Boulevard and E. Plaza Boulevard (see "location map fo,r option iir); One of the residents in attendance expressed concerns about clearance and visibility issues at the intersection located at E. 12th Street and E. Plaza Blvd. According to the resident, visibility issues arise for southwest bound vehicles travelling on E. Plaza Boulevard going onto E. 12th Street when vehicles park on th north side of E. 12th Street, west of E. Plaza Boulevard. This causes a safety concern when drivers are trying to park or are leaving from the above -mentioned comer. Ms. Grey said that she has avoided several accidents at that location and removing the parking along the curve will help to provide more safety and clearance for drive. Furthermore, Ms. Grey stated that vehicles are parked for multiple days at the intersection without moving and she reported this to the City's parking Enforcement. Staff performed a site evaluation. The posted speed limit for E. Plaza Boulevard is 30 mph and the posted speed limit for E. 12th Street is 25 mph. There are approximately 140 feet of parallel unrestricted parking spaces for seven (7) vehicles on' the north side of E. 12th Street, west of E. Plaza Boulevard. City's Parking Enforcement confirmed that they have had to enforce parking in that intersection due to vehicles parking for several days at a time. Based on the visibility issues and vehicles parking for several days at a time, staff recommends the installation of "No Parking" at the above -mentioned location. 3. Time -restricted parking for all vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard (see "location map for option Ill"): Ms. Grey stated that E. 12th Street is used as parking area by non-resident vehicles and by employees from several businesses around the area includIna Far dealerships and the newly opened Dunkin' Donuts. Furthermore, M. Grey stated that tow trucks drop towed vehicles on E. 12th Street after taking them off of the freeway. Staff did a site evaluation. Staff measured the amount of parking available on the south of E. 12th Street between Grove Street and E. Plaza Boulevard. There are approximately 500 feet of unrestricted parallel parking available for twenty-five (25) vehides. Since area residents has express concern for parking impact caused by commuter vehicles that park for several hours on the street, in order to address this issue, staff defers from the Committee for the recommendation to install "2-Hour Parking" signage from 8:00 a.m. to 6.00 p.m. Monday to Friday on the above -mentioned location. 4. Establishment of a Residential Parking Permit District "L" on both sides of E. 12th Street liretu4;ee =a3ad se Drive and E. Plaza Sou e_rafd (see "location map for option IV"); Ms. Grey and her neighbors request was presented to the Traffic Safety Committee on August 9, 2017 (see attached item TSC 2017-24). 32 of 304 Engineering staff does not recommend establishment of Residential Parking District °L" on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard based on the result of parking surveys, which indicate that on average, 24 percent of total available on -street parking spaces within the proposed District boundary were occupied at 6:30 a.m. while, on average, 27 percent of available spaces were occupied at 3:30 p.m. by vehicles not belonging to the residents of the proposed Parking District. Per City Council Policy, in order for a Residential Parking Permit District to be considered, at least 70 percent of available curbside parking spaces must be occupied by commuter vehicles during the time the parking study is being conducted. STAFF RECOMMENDATION: 1. "No Parking Vehicles Over 6 Feet High" signs (R28B) on both sides of Paradise Drive between E. 11th Street and E. 12th Street and on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard (see "location map for option Ip) - staff defers to the Traffic Safety Committee for approval or denial; 2. Red curb "No Parking" on the corner of the north side of E. 12th Street, west of E. Plaza Boulevard between the driveway entrance of the business park at 2401-2449 Plaza Boulevard and E. Plaza Boulevard (see "location map for option II") -- staff recommends the installation of the red curb "No Parking"; 3. Time -restricted parking for all vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard (see "location map for option III") - staff defers to the Traffic Safety Committee for approval or denial; 4. Establishment of a Residential Parking Permit District "L" on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard (see "location map for option IV") — staff defers to the Traffic Safety Committee as to whether or not to direct staff to set this item for public hearing at a subsequent City Council Meeting. EXHIBITS: 1. Public Request; 2. Public Notice; 3. Location Map - Option I; 4. Location Map - Option II; 6. Location Map - Option III; 6. Location Map - Option IV; 7. Photos; 8. Staff Report to the Traffic Safety Committee on August 9, 2017 (TSC No. 2017-24). 2017-26 33 of 304 September 5, 2017 Resident/Property Owner CALIFARV A .., • .�j ss.�i3Z fj vrcolmponiano Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2017-26 REQUEST TO RED EW PARKING OPTIONS FOR RESIDENCES ON BOTH SIDES OF E. 12Th STREET BETWEEN PARADISE DRIVE AND E. PLAZA BOULEVARD AND ON BOTH SIDES OF PARADISE DRIVE BETWEEN E. 11 H STREET AND E. 12TH STREET Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 13, 2017, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item and changes under consideration including Parking Restrictions, Time -Restricted Parking and Residential Parking Permit District. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2017-26. Sincerely, Stephen Manganiello City Engineer SM:Iz Enclosure: Location Map 2 fl7-26 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@natianalcityca.gov 34 of 304 Location Map —Option t (TSC item: 2017-26) . 11TN STREET E. 127" STREET LEGEND 'Proposed "No Parking Vehicles Over 6 Feet High" sign (R28B) 35 of 304 Location Map — Option II (TSC Item: 2017-26) Busteess Park at 2401- 2444 Plaza Boulevard 140` of proposed red tura "No Parkin' (:Dawn 17) pnrltuyt ream) E. 12TH STREET 36 of 304 Location Map — Option III (TSC Item: 2017-26) 47 * 'Total avails9t4e oa.streetpelting spaces Mee been determined by an an. ciir+ iri pnsiinn End number ai veiikdes Thar am i irk an nasn wrhlide, with consideration for driveway. 37 of 304 t; 'L J4 Tr la# n-"' _ i' :,. gg , .w i l f? p j• tn ."—lit- --� 4 1-_rt Location Map — Option IV (TSC item: 2017-26) LEGEND Proposed Residential Parking Permit District "!." 38 of 304 Request to Review Parking Options — 2125 E.12th Street (looking west) Request to Review Parking Options — 2200 E. 12th Street (looking west) 39 of 304 Request to Review Parking Options — 2228 E. 12th Street (looking west) Request to Review Parking Options — 2272 E. 12th Street (looking west) II ?AMIN. MIiMS 01E16' 11161 40 of 304 Paradise Drive Option E "No parking Vehicles Over 6 Feet High" —1101 Paradise Drive (looking south) 144' of proposed red curb 'No Parking' .iaav-an l7; park r.t E. 12th Street Option II — Red Curb "No Parking" on the corner of the north side of E. 12 StAvest of E. Plan Blvd (looking east) 41 of 304 E. Plaza Boulevard TOD&i?, FASHIONS ' ms. =Am, 140' of proposed red curb 'IJo Parking" (seven (7) parking Option I — Red Curb "No Parking" on the comer of the north side of E. 12 St, west of E. Plaza Blvd (looking west) 42 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 42 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of red curb No Parking on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to en CITY OF NATICI 43 of 304 f, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of red curb "No Parking" on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection (TSC No. 2017-26) PREPARED BY Luca Zappiello, Civil Engineering Tech PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: EngineeringlPublic Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: n FINAL ADOPTION: STAFF RECOMMENDATION: Adopt a Resolution authorizing the installation of red curb "No Parking" on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on September 13, 2017, the Traffic Safety Committee approved staff's recommendation to install red curb "No Parking" on the north side of E, 12th St. between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard. ATTACHMENTS: 1. Explanation wl Exhibits 2. Staff Report to the Traffic Safety Committee on September 13, 2017 (TSC No. 2017-26) 3. Resolution 44 of 304 EXPLANATION Ms. Christine J. Grey and her neighbors have signed a petition requesting that the City establish a Residential Parking Permit District on both sides of the 2100 and 2200 blocks of E. 12th Street, located between Paradise Drive and E. Plaza Boulevard. Ms. Grey's request was presented to the Traffic Safety Committee on August 9, 2017. However, the Traffic Safety Committee was not able to take action on the item since two of the four members recused themselves because their residences are located in proximity to the study area under evaluation, and one member was absent. Since there was no quorum for this item, staff was directed to return at a subsequent meeting to present their findings and recommendations regarding establishment of a Residential Parking Permit District. Staff was also directed to explore other options to address the residents' concerns regarding Iarge vehicle parking, parking by area businesses on residential streets, and visibility issues. At their meeting on September 13, 2017, the Traffic Safety Committee listened to comments from Ms. Grey and other area residents. Staff then presented several options as summarized below, in an effort to address the residents' concerns. 1. "No Parking Vehicles Over 6 Feet High" signs with "Valid Permits Excepted" supplemental plaques on both sides of Paradise Drive between E. 1 lth Street and E. 12th Street and on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard to restrict Iarge vehicle parking; Ms. Grey and her neighbors spoke in support of this option to deter delivery trucks from parking on the residential streets for extended periods of time. One resident expressed concern that the new signs would not allow area residents with a valid Recreational Vehicle (RV) permit to park adjacent to their home. Engineering staff mentioned that a supplemental plaque stating, "Valid Permits Excepted" would resolve this potential conflict. The Traffic Safety Committee voted in support of this option. 2. Red curb "No Parking" on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection; Ms. Grey and her neighbors spoke in support of this option expressing safety concerns about clearance and visibility issues at the intersection of E. 12th Street and E. Plaza Boulevard. The Traffic Safety Committee voted in support of this option. 3. Time -restricted parking for all vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard; ms. Grey and her neighbors spoke in support of this option to deter non- residential vehicles and employees from nearby businesses from parking on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard for extended periods of time. 45 of 304 The Traffic Safety Committee voted against this option as several members expressed concerns that non-residential vehicles and employees from nearby businesses would simply park on the north side of the street adjacent to residential homes, or seek parking on other residential streets in the neighborhood, thereby shifting the issue to other areas. 4. Establishment of a Residential Parking Permit District "[_" on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard; Ms. Grey and her neighbors spoke in support of establishing a Residential Parking Permit District. Engineering staff presented the results of the parking surveys conducted by Neighborhood Services Parking Enforcement staff over a two -week period, on 16 separate occasions. The results indicate that on average, 24 percent of total available on -street parking spaces within the proposed District boundary were occupied at 6:30 a.m. while, on average, 27 percent of available spaces were occupied at 3:30 p.m. by vehicles not belonging to the residents of the proposed Parking District (i.e. commuter vehicles). Per City Council Policy, in order for a Residential Parking Permit District to be considered, at least 70 percent of available curbside parking spaces must be occupied by commuter vehicles during the time the parking study is being conducted. Therefore, staff does not recommend establishment of a Residential Parking Permit District at this time. The Traffic Safety Committee voted to direct staff to resurvey the proposed Residential Parking Permit District after six months and return to the Committee at a subsequent meeting to present findings and recommendations. Staff is requesting City Council support for Option 2 above, authorizing the installation of red curb "No Parking" on the north side of E. 12th Street between E. Plaza Boulevard and the driveway of the business park located at 2401-2449 Plaza Boulevard to enhance visibility at the intersection. If approved by City Council, all work will be performed by City Public Works. Location Map with Recommended E ents (TSC Item: 2017-26 Option II) R usiness Park at 2431- 1 2449 Plaza Boulevard 140' of proposed red curb "No Parking" (seven (7) Parking spaces) E. 12TH STREET 47 of 304 ITEM TITLE: NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 13, 2017 ITEM NO.. 2017-26 REQUEST TO REVIEW PARKING OPTIONS FOR RESIDENCES ON BOTH SIDES OF THE 2100 AND 2200 BLOCKS OF E. 12TH STREET (LOCATED BETWEEN PARADISE D RIVE AND E. PLAZA BOULEVARD.) IN RESPONSE TO RESIDENTS' ISSUES. PREPARED BY: Luca Zappiello, Civil Engineering Technician Engineering & Public Works Department DISCUSSION: Ms. Christine J. Grey and her neighbors have signed a petition requesting that the City establish a Residential Parking District on both sides of the 2100 and 2200 blocks of E. 12th Street (located between Paradise Drive and E. Plaza Boulevard). Ms. Grey's request was presented to the Traffic Safety Committee on August 9, 2017 (see attached item TSC 2017- 24). Engineering Staff and the Traffic Safety Committee members participated in a discussion of the item. However, the Traffic Safety Committee members were not able to vote on the item since two of the four members recused themselves because their residences are located near the proposed Residential Parking District. In order to vote on the item, there must be a quorum of 3 members. As a result, the Traffic Safety Committee voted unanimously to hold over the item and directed staff to review parking options to address the issues discussed in the meeting. Staff was also directed to return to the Committee at a subsequent meeting to present staffs findings. City Engineering Staff has evaluated the following options in order to address parking impact nn F, 12th Str&ot 1. "No Parking Vehicles Over 6 Feet High" signs (R28S) on both sides of Paradise Drive between E. 11Th Street and E. 12th Street and on both sides of E. 12T Street between Paradise Drive and E. Plaza Boulevard (see "location map for option I"); Ms. Grey stated that 18-wheeler trucks park on the street for many hours and produce loud sounds from the refrigeration units that are running on the trucks. Ms. Grey also stated that school buses and Dunkin' Donuts. delivery trucks park on the- street'for more than one day at a time. Furthermore, Ms. Grey stated that the street is used as a layover zone for tow trucks waiting for calls during the daytime. The 'National City Municipal Code" chapter 11.32.360 states that no person shall park "heavy-duty commercial" vehicle more than three hours on a street in any residential zone. Trie "National City ivlunidipal Code' define "heavy-duty commercial vehicle" as a single vehicle or combination of vehicles having more than two axles or weighing more than ten thousand pounds GVWR (gross vehicle weight rating), a single vehicle or combination tion of vehicles twenty feet or more ire iri length, or a singe vehicle or combination of vehicles six feet, eight inches or more in width, including dump trucks, moving vans, tractors, pole or pipe dollies, trailers and detached trailers or detached flatbed trailers. It shall not include a recreational vehicle. 48 of 304 Since the area residents has expressed concern because bus. es, 18-wheeler trucks and delivery trucks park on residential area for several hours staff defers from the Committee for the recommendation to install "No Parking Vel-. ides Over 6' High" at the above -mentioned locations. 2. Red curb "No Parking" on the corner of the north side of E. 12th Street, west of E. Plaza Boulevard between the driveway entrance of the business park at 2401-2449 Plaza Boulevard and E. Plaza Boulevard (see "location map fc; option 11'); One of the residents in attendance expressed concerns about clearance and visibility issues at the intersection located at E. 12th Street and E. Plaza Blvd. According to the resident, visibility issues arise for southwest bound vehicles ;ravelling on E. Plaza Boulevard going onto E. 12th Street when vehicles park on the north side of E. 12th Street, west of E. Plaza Boulevard. This causes a safety corr.-.-'ern when drivers are trying to park or are leaving from the above -mentioned comer. Ms. Grey said that she has avoided several accidents at that location and removing the parking along the curve will help to provide more safety and clearance for drivers. Furthermore, Ms. Grey stated that vehicles are parked for multiple days at the intersection without moving and she reported this to the City's parking Enforcement. Staff performed a site evaluation. The posted speed limit for E. Plaza Boulevard is 30 mph and the posted speed limit for E. 12th Street is 25 mph. There are approximately 140 feet of parallel unrestricted parking spaces for seven (7) vehicles on the north side of E. 12th Street, west of E. Plaza Boulevard. City's Parking Enforcement confirmed that they have had to enforce parking in that intersection due to vehicles parking for several days at a time. Based on the visibility issues and vehicles parking for several days at a time, staff recommends the installation of "No Parking" at the above -mentioned location. 3. Time -restricted parking for al] vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard (see "location map for option lil"); Ms. Grey stated that E. 12th Street is used as parking area by non-resident vehicles and by employees from several businesses around the area incyludino cer dealerships and the newiy opened Dunkin' Donuts. Furthermore, Ms. Grey stated that tow trucks drop towed vehicies on E. 12th Street after taking them off of the freeway. Staff did a site evaluation. Staff measured the amount of parking available on the south of. E. 12th Street between Grove Street and E. Plaza Boulevard, There are approximately 500 feet of unrestricted parallel parking available for twenty-five (25) vehicles. Since area residents has express concern for parking impact caused by commuter vehicles that park for several hours on the street, in order to address this issue, staff defers from the Committee for the recommendation to install "2-Hour Parking" signage from 8:00 a.m. to 6.00 p.m. Monday to Friday on the above -mentioned location. 4. Establishment of a Residential Parking Permit District "L" on both sides of E. 12th Street batmen Paradise Dry P 4'- "ioc io map " �:.�c , P�.k�.:.��e �.,;�e and E. a ��iLa-�i:��evar� (see � w t :n .,.r c;;;,;;n IV"); Ms. Grey and her neighbors request was presented to the Traffic Safety Committee on August 9, 2017 (see attached item TSC 2017-24). 49 of 304 Engineering staff does not recommend establishment of Residential Parking District "L" on both sides of E. 12th Street between Paradise Drive an d E. Plaza Boulevard based on the result of parking surveys, which indicate that on average, 24 percent of total available on -street parking spaces within the proposed District boundary were occupied at 6:30 a.m. while, on average, 27 percent of available spaces were occupied at 3:30 p.m. by vehicles not belonging to the reslc ents of the proposed Parking District. Per City Council Policy, in order for a Residential Parking Permit District to be considered, at least 70 percent of available curbside parking spaces must be occupied by commuter vehicles during the time the parking study is being conducted. STAFF RECOMMENDATION: 1. "No Parking Vehicles Over 6 Feet High" signs (R28B) on both sides of Paradise Drive between E. 11th Street and E. 12th Street and on both sides of +. 12th Street between Paradise Drive and E. Plaza Boulevard (see "location map for option I") — staff defers to the Traffic Safety Committee for approval or deniai; 2. Red curb "No Parking' on the corner of the north side of E. 12th Street, west of E. Plaza Boulevard between the driveway entrance of the business park at 2401-2449 Plaza Boulevard and E. Plaza Boulevard (see "location map for option III) — staff recommends the installation of the red curb "No Parking"; 3. Time -restricted parking for all vehicles on the south side of E. 12th Street between Grove Street and E. Plaza Boulevard (see "location map for option I11") - staff defers to the Traffic Safety Committee for approval or denial; 4. Establishment of a Residential Parking Permit District "L" on both sides of E. 12th Street between Paradise Drive and E. Plaza Boulevard (see "location map for option IV") — staff defers to the Traffic Safety Committee as to whether or not to direct staff to set this item for public hearing at a subsequent City Council Meeting. EXHIBITS: 1. Public Request; 2. Public Notice; 3. Location Map - Option I; 4. Location Map - Option II; 5. Location Map - Option Ili; 6. Location Map - Option IV; 7. Photos; 8. Staff Report to the Traffic Safety Committee on August 9, 2017 (TSC No. 2017-24). 2017-28 50 of 304 September 5, 201 i Resident/Property Owner ,;-. CALIFORNIA 1 ; ONA tp e m �►co�ara„as� Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2017-26 REQUEST TO REVIEW PARKING OPTIONS FOR RESIDENCES ON BOTH SIDES OF E. 12T" STREET BETWEEN PARADISE DRIVE AND E. PLAZA BOULEVARD AND ON BOTH SIDES OF PARADISE DRIVE BETWEEN E. 11T" STREET AND E. 12TH STREET Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 13, 2017, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item and changes under consideration including Parking Restrictions, Time -Restricted Parking and Resid ential Parking Permit District. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, end/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2017-26. Sincerely, 7. 1,11.7.....,;-€ Stephen Manganiello City Engineer SM:Iz Enclosure: Location Map 2017-26 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 51 of 304 Location Map — Option I (TSC Item: 2017-26) LEGEND Proposed 1'No Parking Vehicles Qver 6 Feet High" sign (R28B) 52 of 304 Location Map — Option II (TSC Item: 2017-26) Business Park at 24D1- 2+49 Plaza Boulevard %ap' of rid red rarli "No Parlrinp";r,evQr' rarkIng.:spricesj E. 12TM STREET 53 of 304 Location Map — Option 1II (TSC Item: 2017-26) E. 1;2Th STREET / 4 50D' of proposed perf.tlak 4 hour perking (txrentg fsvr (25) perking epaceaf' 401 Jar r.~ Total available on -street parking spaces have been determined by o s On- itp insnrnlon and number ad veh re, v ss ern park Dr, n.ach cur Erddie, v ith consideration for driveway. 54 of 304 Location Map — Option IV (TSC Item: 2017-26) LEGEND Proposed Residential Parking Permit District„L" 55 of 304 Request to Review Parking Options - 2125 E. 12th Street (looking west} Request to Review Parking Options - 2200 E. 12th Street (looking west) 56 of 304 Request to Review Parking Options — 2228 E. 12Th Street (looking west) Request to Review Parking Options — 2272 E. 12th Street (looking west) FLOES U MD b' ilfGAH 4/r t+: 57 of 304 aradise Drive Option I "No parking Vehicles Over 6 Feet High" —1101 Paradise Drive (looking south E. 12th Street 41 Option II — Red Curb "No Parking" on the corner of the north side of E. 12 St, west of E. Plaza Blvd (looking east) 58 of 304 E. Plaza Boulevard TODA A FASHION iitkiLs 5808 j$FiPly @L 140' of proposed red curb "No Parking' (seven (7) parking Option II — Red Curb "No Parking" on the corner of the north side of E. 12 St, west of E. Plaza Blvd (looking west) 59 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 59 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of All -Way Stop Control at the T-intersection of E. 14th Street and Grove Street in response to safety concerns by area residents (TSC No. 2017-27). (Engineering/Publ CITY OF NATICI 60 of 304 'y', CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of All -Way Stop Control at the T-intersection of E. 14th Street and Grove Street in response to safety concerns by area residents. (TSC No. 2017-27). PREPARED BY Luca Zappiello, Civil Engineering Tech PHONE: 619-336-4360 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: DEPARTMENT: Engineering/Public Works APPROVED BY: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt a Resolution authorizing installation of All -Way Stop Control at the T-intersection of E. 14th Street and Grove Street in response to safety concerns by area residents. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on September 13, 2017, the Traffic Safety Committee approved staffs recommendation to install All -Way Stop Control at the T-intersection of E. 14th Street and Grove Street. ATTACHMENTS: 1. Explanation wl Exhibit and Traffic Analysis 2. Staff Report to the Traffic Safety Committee on September 13, 2017 (TSC No. 2017-27) 3. Resolution 61 of 304 EXPLANATION Mr. Hector Leal, resident of National City, has requested the installation of All -Way Stop control at the T-intersection of E. 14th Street and Grove Street. Mr. Leal stated that since vehicles are parked on the north side of E. 14th Street, east of Grove Street, it is difficult to see westbound vehicles travelling on E. 14th Street, which presents a safety concern for drivers. Mr. Leal stated that there was a recent accident at this intersection. Staff performed a site evaluation. E. 14th Street and Grove Street are currently 2-lanes with speed limits of 25 mph. Grove Street does not have parking on either side of the street, whereas E. 14th Street has available parking on both sides of the street. The T- intersection of the two streets is currently Stop controlled for southbound Grove Street only. In order to assess whether or not All -Way Stop control is warranted at this intersection, City Engineering staff authorized Kimley-Hom & Associates to perform a formal All -Way Stop warrant analysis consistent with the guidelines provided in the California Manual on Uniform Traffic Control Devices (see attached traffic analysis dated June 14, 2017). The analysis includes review of 48-hour Average Daily Traffic (ADT) data collected in May, 2017. Based on the traffic volumes collected, the intersection was found to meet the minimum volume thresholds for the same eight hours of a day. Staff reviewed the traffic collision history for this location, which confirmed there was one "reported" traffic collision within the past four years. This item was presented to the Traffic Safety Committee on September 13, 2017. Ms. Margaret Hagar, area resident was present to speak on the item. Ms. Hagar confirmed Mr. Leal's statements regarding safety. Staff presented the results of the site evaluation and All -Way Stop warrant analysis, which supports installation of All -Way Stop control at the T-intersection of E. 14th Street and Grove Street. After discussion, the Traffic Safety Committee voted to approve the staff recommendation. Based on the findings of the All -Way Stop warrant analysis, staff recommends the insta!!at.on of All -Way Stop control at the T-intersection of E. 14th Street and Grove Street. California Vehicle Code and National City Municipal Code require a minimum of 25 feet of red curb "No Parking" for each approach to a Stop sign. In addition, staff recommends striping 50 feet of double -yellow centerline for each approach to better channelize drivers approaching the Stop signs. These improvements will result in the Toss of three on -street parallel parking spaces at the intersection, which will enhance visibility for drivers. If approved by City Council, all work will be performed by City Public Works. Location Map with Recommen ancements (TSC Item: 2017-27) t_ .-"'7 E. 1e i STREET 49' of proposed Red Curb "No Park1ng' & 50' of propos'a double -yellow centerline 2.5' of proposed Red Curb "No Parking' & 50' of proposed double -yellow centerli rI 4Er or or -street, unre.trsrted parallel p.irldngto remain Vwo parking spaces} 63 of 304 n i S° iey Comm MEMORANDUM To: Stephen Manganiello City of National City From: Leo Espelet Kimley-Hom and Associates, Inc. Date: June 14, 2016 Subject: All way stop control evaluation at Grove Street & 14th Street This memorandum was prepared to evaluate the option of all -way stop control at the intersection of Grove Street and 14th Street in the City of National City. Grove Street is a local street which provides access to commercial businesses off of Plaza Boulevard, one of the largest and busiest streets in National City. Grove Street is currently 2-lanes wide with no parking on either side. 14th Street is a local roadways providing access to single family home residences with parking on both sides of the street. The T-intersection between the two streets is currently stop controlled for southbound Grove Street. Figure 1 illustrates the existing intersection conditions. The guiding document for the evaluation of intersection traffic control is the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD). The applicable CA-MUTCD excerpt is provided in Appendix A and summarized below. Section 213-07 Multi -way Stop Applications The use of all -way stop control should be considered if engineering judgment indicates that a stop is always required because of one or more of the following conditions: Crashes: • Five or more reported crashes in a 12-month period that are susceptible to correction by a multi -way stop installation. Such crashes include right -turn and left -turn collisions as well as right-angle collisions. 64 of 304 Kreley»)Horn Minimum Volumes: Page 2 • The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour, but $ If the 85th-percentile approach speed of the major -street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in the prior two bulleted items. Other Criteria: e The need to control left -turn conflicts; • The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and • An intersection of two residential neighborhood collectors (through) streets of similar design and operating characteristics where multi -way stop control wouid improve traffic operational characteristics of the intersection. As a part of the analysis, 48-hour ADT counts were collected on all three legs of the study intersection from Tuesday, May 23'ti, 2017 to Wednesday, May 24°', 2017. These counts are provided in Appendix B. Crash data was collected through the Transportation Injury Mapping System (TIMS). At the time of this memorandum, crash data through the end of 2013 was available. There were no recorded collisions at the study intersection. All way Stoo Control Evaluation Crashes: Crash history between 2010 and 2013 revealed no reported accident within the study area. Therefore, the intersection was not found to exhibit any recurring issues or meet any crash warrant thresholds. 1,1l e' hrni ni �,nl� 65 of 304 7ejr./lev*Horn Minimum Volumes: Page 3 Based on collected traffic volumes, the intersection was found to meet the minimum volume thresholds for the same eight hours of a day. The average traffic volumes for the peak eight hours on Grove Street was found to be 365 vehicles. The average traffic volumes on 14th Street for the corresponding eight hours is 238 vehicles. Directional traffic volumes are presented in Table I. Other Criteria: Sight -distance, left-tum conflict, or vehicle/pedestrian conflict issues were not observed. Conclusion: The intersection of Grove Street and 14LI Street was found to meet the 8-hour average minimum volume threshold for a multi -way stop and therefore should be considered for a mufti -way stop. Please call me if you have any questions or comments. Sincerely, Leonardo Espelet, T.E. RTE #2678 Attachments: • Figure 1 - Existing Intersection Map • Table 1 - intersection Approach Volumes • Appendix A —Applicable CA-MUTCD Traffic Control Excerpts • Appendix B — Existing Traffic Count Data Sheets K:1SND_TPT01095811047 130 Traffic Counts and AnaIysis\Reports1Grove St & 14th I'II I lIrII }I11 401 B S lEtel„ r „ll:, tiara Diego :.A 9211)1 fir :1 66 of 304 National City - Grove Street & 14th Street DisUrig Srop Styr; Study intersection rf Ki:`Qe )Horn i FIGURE i (i) Existing Intersection Map 67 of 304 Kirniey*Horn TABLE 1 1 ______, SUMMARY OF INTERSECTION APPROACH VOLUMES • Time of Day APPROACH VOLUMES Grove Street 14th Street SB {"o EB+WB (8) 0:00 a.m. to 1:00 a.m. 59 27 1:00 a.m. to 2:00 a.m. 44 18 2:00 a.m. to 3:00 a.m. 32 20 3:00 a.m. to 4:00 a.m. 18 45 4:00 a.m. to 5:00 a.m. 19 114 5:00 a.m. to 6:00 a.m. 58 279 6:00 a.m. to 7:00 a.m. 104 312 7:00 a.m. to 8:00 a.m. 199 307 8:00 a.m. to 9:00 a.m. 225 284 9:00 a.m. to 10:00 am. 156 239 10:00 a.m. to 11:00 a.m. 185 228 11:00 a.m. to 12:00 p.m. 219 239 1200p.m t0100pm. 261 243 1:00p.m.to2.0opm. 282 235 2:00 p.m. to 3:00 p.m. 360 253 3:00 p.m. to 4:00 p.m. 445 296 4.00 p.m. to 5.00 p.m. 445 269 1 5:00 p.m. to 6.00 p.m. 463 268 "600p.m.to7.00prrt 382 188 7:0O p.m. to 8:00 p.m 285 153 8:00 p.m. to 9:00 p.m. 202 113 9:00 p.m. to 10:00 p.m. 217 100 10:00 p.m. to 11:00 p.m. 146 72 1 11:00 p.m. to 12:00 a.m. 88 37 Average of Highest 8-Hours 365 238 Notes: (a) This data represents the average of two day counts cot'ccL-d along Grove Street north of 14th Street and along 14th Street near Grove. The data was collected in May 2017. (b) Bold = Highest Eight Hours of Traffic �,.rrnIc..d,-horn rarer 1101 Et Street Sole 600, 52r.r Lhe+30. rh 9 ia1 61 234 41411 68 of 304 9t10?Ifititati Appendix A — MUTCD AWSC Warrant 401 7fii3.F 'aSp r, Di et,G cA'.11'21 �?1 a s 234-,c+4 t 69 of 304 APPENDIX A California MUTCD 2014 Edition Page 129 (FHWA's MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) Support: 17 Caltrans will grant such permission only when an investigation indicates that the STOP (R1-1) sign will benefit traffic. Section 2B.06 STOP Sign Applications Guidance: of At intersections where a full stop is not necessary al all tunes, consideration should first be given to using less restrictive measures such as YIELD signs (see Sections 2B. 08 and 2B.09). 02 The use of STOP signs on the minor -street approaches should be considered if engineering judgment indicates that a stop is always required because of one or more of the following conditions: A. The vehicular traffic volumes on the through street or highway exceed 6,000 vehicles per day; B. A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on the through street or highway; and/or C. Crash records indicate that three or more crashes that are susceptible to correction by the installation of a STOP sign have been reported within a 12-month period, or that five or more such crashes have been reported within a 2-year period. Such crashes include right-angle collisions involving road users on the minor -street approach failing to yield the right-of-way to traffic on the through street or highway. Support: 03 The use of STOP signs at grade crossings is described in Sections 8B.04 and 8B.O5. Section 2B.07 Multi -Way Stop Applications Support: of Multi -way stop control can be useful as a safety measure at intersections if certain traffic conditions exist. Safety concerns associated with multi -way stops include pedestrians, bicyclists, and all road users expecting other road users to stop. Multi -way stop control is used where the volume of traffic on the intersecting roads is approximately equal. 02 The restrictions on the use of STOP signs described in Section 2B.04 also apply to multi -way stop applications, Guidance: 03 The decision to install multi -way stop control should be based on an engineering study. 04 The following criteria should be considered in the engineering study for a multi -way STOP sign installation: A. Where traffic control signals are justified, the multi -way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal. B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi -way stop installation. Such crashes include right -turn and left-turncollisions as well as right-angle collisions. C. Minimum volumes: 1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and 2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but 3. If the 85th-percentile approach speed of the major -street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1 and 2. D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the minimum values. Criterion C.3 is excluded from this condition. Option: os Other criteria that may he considered in an engineering study include - A. The need to control left -turn conflicts; B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes; C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and Chapter 2B —Regulatory Signs, Barricades, and Gates November 7, 2014 Part 2 -- Signs 70 of 304 California MUTCD 2014 Edition (FHWA's MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) APPENDIX A Page 130 D. An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi -way stop control would improve traffic operational characteristics of the intersection. Section 2D.08 YIELD Sign (RI-2) Standard: of The YIELD (R1-2) sign (see Figure 2B-1) shall be a downward -pointing equilateral triangle with a wide red border and the legend YIELD in red on a white background. Support: 02 The YIELD sign assigns right-of-way to traffic on certain approaches to an intersection. Vehicles controlled by a YIELD sign need to slow down to a speed that is reasonable for the existing conditions or stop when necessary to avoid interfering with conflicting traffic. Section 2B.09 YIELD Sign Applications Option: of YIELD signs may be installed: A. On the approaches to a through street or highway where conditions are such that a full stop is not always required. B. At the second crossroad of a divided highway, where the median width at the intersection is 30 feet or greater, In this case, a STOP or YIELD sign may be installed at the entrance to the first roadway of a divided highway, and a YIELD sign may be installed at the entrance to the second roadway. C. For a channelized turn lane that is separated from the adjacent travel lanes by an island, even if the adjacent lanes at the intersection are controlled by a highway traffic control signal or by a STOP sign. D. At an intersection where a special problem exists and where engineering judgment indicates the problem to be susceptible to correction by the use of the YIELD sign. E. Facing the entering roadway for a merge -type movement if engineering judgment indicates that control is needed because acceleration geometry and/or sight distance is not adequate for merging traffic operation. Standard: 02 A YIELD (R1-2) sign shall be used to assign right-of-way at the entrance to a roundabout. YIELD signs at roundabouts shall be used to control the approach roadways and shall not be used to control the circulatory roadway_ 03 Other than for all of the approaches to a roundabout, YIELD signs shall not be placed on all of the approaches to an intersection. Section 2D.10 STOP Sign or YIELD Sign Placement Standard: of The STOP or YIELD sign shall be installed on the near side of the intersection on the right-hand side of the approach to which it applies. When the STOP or YIELD sign is installed at this required location and the sign visibility is restricted, a Stop Ahead sign (see Section 2C.36) shall be installed in advance of the STOP sign or a Yield Ahead sign (see Section 2C.36) shall be installed in advance of the YIELD sign. 02 The STOP or YIELD sign shall be located as close as practical to the intersection it regulates, while optimizing its visibility to the road user it is intended to regulate. 02a YIELD signs shall not be erected upon the approaches to more than one of the intersecting streets. Refer to CVC 21356. 03 STOP signs and YIELD signs shall not be mounted on the same post. 04No items other than inventory stickers, sign installation dates, and bar codes shall be affixed to the fronts of STOP or YIELD signs, and the placement of these items shall be in the border of the sign. o5No items other than official traffic control signs, inventory stickers, sign installation dates, anti - vandalism stickers, and bar codes shall be mounted on the backs of STOP or YIELD signs. ob o items other than i'etrore lective strips (see Section 2A.21) of of dal traffic control signs shall be mounted on the fronts or backs of STOP or YIELD signs supports. Chapter 2B —Regulatory Signs, Barricades. and Gates November 7, 2014 Part 2 — Signs I 71 of 304 cm Appendix B •— Traffic Counts �,r y_=nrrn ;•7rn 40.1 13:Stre r State 6 0( tiavl fJir 17, CA 02101 61`S-23•1-U411 72 of 304 TUESDAY - MAY 23, 2017 CITY: NATIONAL CITY PROJECT: Grove St N-0 14th AM Period NB SB EB PM Period NB SB EB WB 00:00 5 13 00:15 7 9 00:30 3 16 00:45 9 24 12 50 01:00 1 17 01:15 5 6 01:30 6 7 01:45 8 20 10 40 02:00 8 9 02:15 1 7 02:30 6 6 02:15 5 20 8 30 03:00 7 2 03:15 9 1 03:30 1 11 03:45 16 33 6 20 04:00 13 2 04:15 21 2 04:30 27 4 04:45 36 97 9 17 05:00 46 12 05:15 70 9 05:30 85 15 05:45 78 279 21 57 06:00 75 18 06:15 76 24 06:30 80 33 06:45 70 301 28 103 07:00 74 33 07:15 79 33 07:30 71 57 07:45 63 287 69 192 08:00 75 74 08:15 68 51 08:30 .50 50 08:45 68 261 49 224 09:00 69 34 09:15 48 44 09:30 54 41. 09:45 47 218 42 161 10:00 53 46 10:15 62 50 10:30 52 47 10:45 62 229 51 194 11:00 48 35 11:15 52 54 11:30 68 56 11:45 53 221 60 205 Trial VoI. 1990 1293 12:00 68 73 12:15 69 70 12:30 53 66 74 12:45 61 251 60 269 520 13:00 56 60 13:15 42 57 13:30 61 61 60 13:45 57 216 83 261 477 14:00 46 84 14:15 57 86 14:30 56 92 50 14:45 65 224 18 360 5B4 15:00 75 101 15:15 69 109 15:30 61 125 53 15:45 59 264 108 443 707 16:00 61 98 16:15 62 103 16:30 60 109 114 16;45 59 242 108 418 660 17:00 63 103 17:15 71 126 17:30 62 120 336 17:45 63 259 103 452 711 18:00 75 99 18:15 57 86 18:30 44 80 404 18:45 55 231 79 344 575 19:00 57 75 19:15 43 58 19:30 10 65 479 19:45 36 146 67 265 411 20:00 45 66 20:15 35 54 20:30 28 34 485 20:45 39 147 49 203 350 21:00 38 66 21:15 27 58 21:30 26 53 379 21:45 31 122 48 225 347 22:00 28 46 22:15 23 44 22:30 21 35 423 22:45 28 100 31 156 256 23:00 12 26 23:15 11 25 23:30 10 27 426 23:45 11 44 22 100 144 3283 2246 3496 5742 Daily Totals NB 56 EB WB Combined 4236 4789 9025 AM PM Split % 60.6% 39,4% Peak Flour 05.30 1145 Volume 314 269 P.H.F. 0.92 0,92 36.4% 39.1% 60.954 63.6% 07:30 17.15 16 45 528 271 457 0.89 3 91 0 91 PACIFIC TRAFFIC & TRANSIT DATA SERVICES 17:15 719 0.91 73 of 304 WEDNESDAY - MAY 24, 2017 Grove N-O 14th AM Period NB SB EB WB CITY: NATIONAL CITY PROJECT: PM Period NB SB EB WB 00:00 7 18 12:00 41 59 00:15 4 15 12:15 61 73 00:30 9 19 12:30 64 63 00:45 2 22 16 68 90 12:45 46 212 58 253 465 01:00 2 13 13:00 57 77 01:15 4 18 13:15 60 75 01:30 0 9 13:30 65 74 01:45 3 9 7 47 56 13:45 72 254 77 303 557 02:00 6 8 14:00 58 83 02:15 2 8 14:15 50 80 02:30 5 7 14:30 75 96 02:45 4 17 10 33 50 14.45 73 256 100 359 615 03:00 9 2 15:00 47 101 03:15 8 2 15:15 80 111 03:30 14 4 L5:30 70 125 03:45 12 43 7 15 58 15:45 71 268 109 446 714 04:00 15 4 16:00 62 114 04:15 19 2 16:L5 54 106 04:30 38 2 16:30 60 128 04:45 43 115 13 21 136 16:45 48 224 123 471 695 05:00 41 9 17:00 52 127 05:15 80 10 17:15 73 123 05:30 92 16 17:30 57 110 05:45 75 289 24 59 348 17:45 68 250 114 474 724 06:00 81 13 18:00 66 109 06:15 85 25 18:15 55 98 06:30 70 29 18:30 53 102 06:45 82 318 37 104 422 18:45 53 227 110 419 646 07:00 75 43 19:00 75 95 07:15 97 34 19:15 40 73 07:30 77 55 19:30 50 76 07;45 63 312 73 205 517 19:45 39 204 61 305 509 08:00 84 68 20:00 38 53 08:15 71 58 20:15 25 51 08:30 72 48 20:30 30 46 08:45 60 287 51 225 512 20:45 32 125 51 201 326 09:00 53 42 21:00 44 58 09:15 50 31 21:15 27 55 09:30 66 45 21:30 51 49 09:45 67 236 33 151 387 21:45 20 142 47 209 351 10:00 54 43 22:00 23 40 10:15 52 42 22:15 24 39 10:30 49 43 22:30 18 25 10:45 46 201 47 175 376 22:45 13 78 31 135 213 11:00 63 50 23:00 14 18 11:15 69 68 23:15 15 24 11:30 46 60 23:30 11 16 11:45 69 247 55 233 480 23:45 9 49 17 75 124 Total Vol. 2096 1336 3432 2289 3650 5939 Daily Tobin NB SB EB WE Combined 4365 4986 9371 AM PM Split % 61.1% 38.9% 36.6% 38.5% 61.5% 63.4% Peak Your 05 30 07 30 07:15 Volume. 334 254 551 P.H.F. 0,91 0.q7 0.91 15.15 16 30 15;15 283 501 742 0 S1 0 98 0.S3 PACIFIC TRAFFIC &TRANSIT DATA SERVICES 74 of 304 TUESDAY - MAY 23, 2017 CITY: NATIONAL CITY PROJECT: 14th St W-0 Grove AM Perlod NB SB EB WB IFIQLPeriod NB SB EB WB 00;00 3 8 12:00 25 32 00:15 5 0 12;15 29 32 00:30 1 7 12;30 2.5 35 00:45 2 11 7 22 33 12:45 23 102 20 119 221 01:00 2 9 13;00 23 21 01:15 1 6 13:15 16 17 01:30 5 4 13:30 31 22 01;45 5 13 2 21 34 13;45 21 91 32 92 183 02:00 4 5 14:00 13 24 02:15 0 3 14:15 27 40 02:30 2 4 14:30 33 32 02:45 3 9 5 17 26 14:45 34 107 38 134 241 03;00 2 2 15:00 39 38 03;15 1 1 15:15 29 41 03;30 6 0 15:30 22 49 03:45 5 14 1 4 18 15:45 30 120 35 163 283 04:00 6 1 16:00 31 46 04:15 5 2 16:15 34 37 04:30 12 2 16:30 36 37 04:45 12 35 4 9 44 16:45 42 143 31 151 294 05:00 13 5 17:00 35 38 06:15 15 4 17:15 27 45 06:30 15 8 17:30 17 49 05:45 23 66 16 33 99 17:45 22 101 36 168 269 06:00 14 8 18:00 18 25 06:15 14 11 18:15 15 16 06:30 16 19 18:30 11 13 96:45 17 61 18 56 117 18:45 10 54 15 69 123 07:00 22 19 19:00 7 11 07:15 24 12 19;15 12 8 07:30 21 28 19;30 10 7 07:45 21 88 30 89 177 19:45 8 37 12 38 75 08:00 23 34 20:03 7 6 08;15 23 28 20:15 5 1 08:30 7..6 25 20:30 9 3 08:45 25 97 25 112 209 20:45 6 27 2 12 39 09;00 30 13 21:00 3 2 09:15 19 21. 21:15 7 0 0910 21 18 21:30 4 4 09:45 23 93 30 82 175 21:45 5 19 1 7 26 10:00 6 22 22:00 2 7 10:15 26 29 22:15 6 3 10:30 23 24 22:30 3 0 10:45 19 74 21 96 170 22:45 2 13 2 7 20 11:00 22 20 23; CO 1 2 11:15 21 23 23;15 4 1 11;30 23 26 23; 31) 2 3 11:45 17 83 26 95 178 23:45 0 7 2 8 15 Total Vol. 644 636 1280 821 968 1789 Daily Totals NB 5B E$ WB Combined 1465 1604 3069 AM PM Split % 50.3% 49.7% 41.7% 45-9% 54,1% 58.3% Peak Hour 08.15 1145 11:45 Volume 104 125 221 P.M.F. 0,87 0 89 041 PACIFIC TRAFFIC &TRANSIT DATA SERVICES 16:15 15 15 16:00 147 171 294 n $$ . R7 0.95 75 of 304 WEDNESDAY - MAY 24, 2017 CITY: NATIONAL CITY PROJECT: 14th St W-O Grove AM Period NB SB EB WB PM Period NB SB EB WB 00:00 4 6 12:00 31 28 00:15 2 3 12:15 26 30 00:30 3 5 12:30 27 33 00:45 5 14 7 21 35 12:45 22 106 29 120 226 01:00 1 9 13:00 18 24 01:15 2 6 13:15 22 20 01:30 1 4 13:30 27 25 01:45 3 7 3 22 29 13:45 19 86 28 97 183 02:00 2 4 14:00 17 33 02:15 4 2 14:15 23 27 02:30 0 5 14:30 28 34 02:45 1 7 3 14 21 14:45 33 101 35 129 230 03:00 0 1 15:00 35 42 03:15 2 0 15:15 33 44 03:30 4 2 15:30 28 37 03:45 4 10 2 5 15 15:45 27 123 41 164 287 04:00 7 0 16:00 34 39 04:15 6 3 16:15 38 45 04:30 8 3 16:30 40 43 04:45 10 31 6 12 43 16:45 37 149 36 163 312 05:00 12 4 17:00 33 40 05:15 13 7 17:15 29 43 05:30 18 5 17:30 26 36 05:45 13 56 B 24 80 17:45 18 106 31 150 256 06:00 16 11 18:00 13 28 06:15 12 14 18:15 17 22 06:30 15 17 18:30 12 15 06:45 20 63 20 62 125 18:45 8 50 12 77 127 07:00 18 16 19:00 11 13 07:15 22 21 19:15 10 11 07:30 25 25 19:30 6 9 07:45 24 89 33 95 184 19:45 9 36 6 39 75 08:00 19 31 20:00 4 8 08:15 22 33 20:15 8 4 08:30 78 77 20:30 5 2 08:45 28 97 21 112 209 20:45 7 24 5 19 43 09:00 23 18 21:00 6 3 09:15 25 17 71:15 4 7 09:30 18 22 21:30 8 1 09:45 i7 83 25 82 165 21:45 2 20 3 14 34 10:00 18 27 22:00 4 2 10:15 22 23 22:15 4 2 10:30 20 30 22:30 1 4 10:45 25 85 26 106 191 22:45 3 12 1 9 21 11:00 19 24 23:00 4 0 11:15 23 19 23:15 2 3 11:30 25 23 23:30 2 1 11:45 27 94 28 94 188 23:45 2 10 1 5 15 Total VoL 636 649 1285 823 986 1809 Daily nails NB SB EB WB Combined 1459 1635 3094 AM PM Split % 49.5% 50.5% 41.5'Vo 45 5% 54,5% 58.5% Peak hour 11:45 07 45 11145 Vokane 111 124 230 P.H.F. 0 90 0 94 0. `0 PACIFIC TRAFFIC & TRANSIT DATA SERVICES 16.00 15 45 16:00 149 168 312 0 93 n.53 GAG 76 of 304 lUESDAY - MAY 23, 2017 CITY: NATIONAL CUY PROJECT: 14th St E-0 Grove AM Period NB SB EB W8 PM Period NB SB EB WB 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 04:30 04:45 05:00 05:15 05:30 05:45 05:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 Total Vol. 6 3 I2:00 43 38 9 2 12:15 43 41 11 2 12:30 38 31 6 _ 32 7 14 46 12:45 42 166 41 151 317 9 1 13:00 44 39 3 5 13:15 41 24 6 0 13:30 43 37 7 25 5 11 36 13:45 55 183 34 134 317 4 3 14:00 61 35 3 0 14:15 49 31 2 4 14:30 66 34 3 12 2 9 21 14:45 72 248 39 139 337 0 7 15:00 80 50 0 8 15:15 83 44 1 7 15:30 88 43 5 6 10 32 38 15:45 77 328 45 182 510 1 7 16:00 70 29 2 18 16:15 78 33 2 18 16:30 91 34 7 12 29 72 84 16:45 85 324 31 127 451 8 36 17:00 83 35 4 56 17:15 90 46 8 67 17:30 87 43 9 29 55 214 243 17:45 79 339 36 160 499 11 62 18:00 67 42 14 60 18:15 62 35 18 66 18:30 55 31 11 54 59 247 301 18:45 64 248 36 144 392 18 52 19:00 43 41 24 63 19:15 44 22 38 48 19:30 44 23 45 125 47 210 335 19:45 50 181 17 103 284 44 57 20:00 45 34 32 48 20:15 33 19 26 31 20:30 17 21 29 131 39 175 306 20:45 29 124 24 98 222 31 44 21:00 42 22 28 30 21:15 43 13 28 33 21 „30 35 17 16 105 28 135 240 21:45 28 148 20 72 220 27 45 22:00 33 17 24 39 22:15 28 9 26 32 22:30 22 16 36 113 43 159 272 22:45 17 100 24 66 166 25 34 23:00 22 6 33 31 23:15 22 9 36 46 23:30 19 8 39 133 40 151 284 23:45 21 84 6 29 113 777 1429 2206 2473 1405 3878 Daily Totals NB SB EB WB Combined 3250 2834 6084 AM PM Split % 35.2% 64.8% 36.3% 63.8% 36.2% 63.7% Peak Rour 1145 06.00 07:15 16 30 15.00 MOO Volume 163 247 366 349 182 518 P.H.F. 0.05 0.94 0.91 0 96 0 91 0.97 PACIFIC TRAFFIC & TRANSIT DATA SERVICES 77 of 304 WEDNESDAY - MAY 24, 2017 CITY: NATIONAL CITY PROJECT: 14th St E-0 Grove AM Period NB SB EB WB PM Perms NB SB EB WS 00:00 18 4 12:00 32 24 00:15 13 3 l2:15 54 33 00:30 12 5 12:30 38 44 00:45 9 52 3 15 67 12:45 37 161 26 127 288 01;00 5 2 13:00 47 27 01;15 11 1 13:15 49 41 01:30 7 1 13:30 54 44 01:45 3 26 0 4 30 13:45 60 210 46 158 368 02:00 5 3 14:00 57 34 02:15 3 2 14:15 56 30 02:30 4 5 14:30 63 52 02:45 7 19 4 14 33 14:45 71 247 43 159 406 03:00 1 7 15:00 73 27 03:15 1 5 15:15 75 49 03:30 3 14 15:30 83 47 03:45 4 9 7 33 42 15:45 79 310 44 167 477 04:00 3 13 16:00 82 27 04:15 2 16 16:15 70 27 04:30 2 25 16:30 90 31 04:45 8 15 36 90 145 16:45 94 326 34 119 445 05:00 5 28 17:00 89 39 05:15 6 67 17:15 91 41 05:30 9 77 17:30 75 42 05:45 9 29 49 221 250 17:45 79 334 46 168 502 06:00 7 62 18:00 86 33 06:15 12 65 18:15 65 33 06:30 17 57 18:30 67 30 06:45 17 53 69 253 306 18:45 79 297 32 128 425 07:00 20 57 19:00 56 49 07:15 17 68 19:15 S5 23 07:30 31 55 19:30 50 34 07:45 41 109 46 226 335 19:45 35 196 24 130 326 08:00 37 65 20:00 30 21 08:15 39 48 20:15 41 17 08:30 30 47 20:30 35 16 08:45 36 142 38 198 340 20;45 30 136 22 76 212 09:00 25 37 21:00 40 29 09:15 23 34 21:15 44 16 09:30 20 47 21:33 38 31 09:45 16 84 48 166 250 21:45 33 155 13 89 244 10:00 28 37 22:00 40 18 10:i5 16 38 22:15 30 14 10:30 20 30 22:30 18 13 10:45 30 94 33 138 232 22:45 33 121 7 52 173 11;00 29 47 23:00 13 4 11:15 48 43 23:15 11 10 11;30 37 26 23:30 16 8 11:45 37 151 33 149 300 23:45 16 56 5 27 83 Total Vol. 783 1507 2290 2549 1400 3949 Dalty Totals NB 5B 83 WB Combined 3332 2907 6239 AM PM Split % 34.2% 65.8% 36.7% 64.5% 35.5% 63.3% Peak Hour 11.45 05.15 07:30 16 30 14 30 1740 Volume 161 255 362 354 171 502 P.H.F. 0.75 083 0.89 097 0.82 0.93 PACIFIC TRAH?C & TRANSIT DATA SERVICES 78 of 304 NATIONAL CITY TRAFFIC SAFETY COMMaTTEE AGENDA REPORT FOR SEPTEMBER 13, 2017 ITEM NO. 2U17-27 ITEM TITLE: REQUEST TO INSTALL ALL -WAY STOP CONTROL AT THE T- INTERSECTlON BETWEEN E. 1 4T" STREET AND GROVE STREET IN RESPONSE TO SAFETY CONCERT FOR DRIVERS. PREPARED BY: Luca Zappiello, Civil Engineering Technician Engineering & Public Works Department DISCUSSION: Mr. Hector Leal, resident of National City, has requested the installation of All -Way Stop Control at the T-intersection between E.' 14th Street and Grove Street. Mr. Leal stated that since vehicles are parked on the north side of E. 14th Street, east of Grove Street, it is difficult to see westbound vehicles travelling on E. 14th Street, which presents a safety concern for drivers. Mr. Leal stated that there was a recent accident at the above -mentioned intersection. Staff inspected the area. E. 14th Street and Grove Street are currently 2-lanes wide with a posted speed limit of 25 mph. Grove Street does not have parking on either side of the street, whereas E. 14th Street has available parking on both sides of the street. The T-intersection between the two streets is currently stop controlled for southbound Grove Street. In order to assess whether or not All -Way Stop control is warranted at the T-intersection between E. 14t" Street and Grove Street, City Engineering staff requested Kimley-Horn & Associates to perform a formal traffic study (see attached traffic study dated June 14, 2017). The analysis was conducted on 48-hour Average Daily Traffic (ftDT) fr orti Tuesday, via-y 23rd, 2017 to Wednesday, May 24th, 2017. The average traffic volume (ATV) for the p.aa„ eight hours on Grove Street is 350 vehicles. The ATV on 14th Street for the corresponding eight hours is 238 vehicles. Staff reviewed the traffic collision history for this location, which confirmed there was one "repot led" traffic collision within the past four years. The results of the traffic study indicate that installation of All -Way Stop control is wrarranted at the T-intersection between E. 14th Street and Grove Street. Therefore, staff recommends the installation of All -Way Stop Control at the T-intersection between E. 14th Street and Grove Street. With this proposed All -Way Stop Control, 25 feet of red curb "No Parking" is automatically required on E. 14th Street or the east e i-r Feeat side of Grove Street. The new configuration of the intersection will provide a loss of three (3) on -street parallel parking spaces and will enhance safety and visibility at the intersection. Additionally, staff recommends striping 50 feet of double -yellow centerline to better channel drivers near the intersection. Staff sent notices to area property owners and tenants, inviting them to attend the Traffic Safety Committee Meeting and/or contact staff with any questions. 79 of 304 STAFF RECOMMENDATION: Staff recommends the following traffic safety enhancements at the T-intersection between E. 14th Street and Grove Street: 1. instal! 25 feet of red curb No Parking" on E. 141h Street on the east side of Grove Street. This will result in the loss of one (1) on -street parallel parking space; 2. Instal! 49 feet of red curb "No Parking" on E. 14th Street on the west side of Grove Street. This will result in the loss of two (2) on -street parallel parking space. 3. Install two Stop control signs on E. 14m Street on the east and west side of Grove Street; 4. Install 50 westerly feet of double -yellow centerline on E. 14h Street on the west side of Grove Street; 5. Install 50 easterly feet of double -yellow centerline on E. 14th Street on the east side of Grove Street; EXHIBITS: 1. Public Request; 2. Public Notice; 3. Location Map; 4. Photos; 2017-27 80 of 304 1 } tAfIctookos% R x ifg?' MR � M.fretl.� OiNamidY4 lovfekelde cab JO 0CAMiialt- 47- Tdo cr tia „teecdt.dr, IT.4.1. pi C TTkagisflo tivaLwec,,,j 1` L v „Ns fet Fet EEE %,,OCth arAgAift. titeN, AtLt Sae b G •� SO ' aita / « j ' Ctia70.11 620" p Alyk.k, :A-krot to y, `.. K7 81 of 304 kyod..L. S+4 i ItcP1 ST, _er \pi\ hodkr 'Vw-- to AlLtt Otecift.CA kt,) cot -god: o 4V' tAff C s k \*312PL44.:As4 /.'. celdivw.,42 ci IAA IX Als-41-9005 " rto 09-4k,woriv k 64 3 Lfr''' s a 82 of 304 TIntafin K gni,0110,9 etAce, eh, CITY EF ticlIONAL CrTY RCUD Pitting Wan? L+61410,. 83 of 304 �-' CALIPORr1UA September 5, 2017 Resident/Property Owner Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2017-27 REQUEST TO INSTALL ALL -WAY STOP CONTROL AT THE T-INTERSECTION BETWEEN E. 14TH STREET AND GROVE STREET Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 13, 2017, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2"d Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Cornmittee Item Number 2017-27. Sincerely, Stephen Manganiello City Engineer SM:lz Enclosure: Location Map 2017-27 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 84 of 304 Location Map with Recommended Enhancements (TSC item: 2017-27) 85 of 304 Request to install All -Way Stop Control between E.14tStreet and Grove Street (looking east) 4 3 _.x.C�_........_. _. _,.. • . • Request to install AEI -Way Stop Control between E. 14th Street and Grove Street (looking west) 86 of 304 Grove Street Request to install All -Way Stop Control between E. 14t Street and Grove Street (looking south) 87 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 87 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — 2nd Annual Sweetest Ride Kustom Car & Bike Show hosted by Sweetwater Harley Davidson on October 28, 2017 from 11 a.m. to 8 p.m. at 3201 Hoover Avenue with no waiver of fees. (Neighborhood Services) CITY OF NATd 88 of 304 Ty, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: !Temporary Use Permit —2nd Annual Sweetest Ride Kustom Car & Bike Sncw hosted by Sweetwater Harley Davidson on October 28, 2017 from 11 a.m. to 8 p.m. at 3201 Hoover Avenue with no waiver of fees. PREPARED BY: ,Dionisia Trejo PHONE: K619) 336-4255 DEPARTMENT: APPROVED BY: ood Services Department EXPLANATION: �J This is a request from Sweetwater Harley Davidson to conduct the 2nd Annual Sweetest Ride Kustom Car & Bike Show on October 28, 2017 from 11 a.m. to 8 p.m. at 3201 Hoover Avenue. This event will consist vehicle and motorcycle displays, food vendors, live entertainment and other vendor booths. There will be a registration fee to participate in this event as a vendor or vehicle display, however all proceeds will benefit the "Loving You Through It" a non-profit breast cancer awareness organization. Security will be provide by J. Casper & Associates and the applicant will also provide their own stage and audio equipment for this event. NOTE: This event was approved last year by City Council with no waiver of fees. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through the various City departments, plus $200.00 for Fire Inspection, $118.00 for Building and $113.36 for Public Works. Total fees: $ 668.36 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: T l FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: 'NIA ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 89 of 304 tAff* �11 1 A" Type of Event City of Nationa City a Neighborhood services Department 1243 National City Boulevard a Natic') nal City, CA 91950 (619) 336-4364 a fax (619) 336-4217 www.nationalcltyca.goy Serial Event Apt. !caton ❑® Fair/Festival 0 Parade/March u Tt- ❑ Sporting Event Event Naive & Location 0 Walk or Run 0 Concert/Performance j Other (specify) GH R Event i ale 2nd Annual Sweetest Ride Kustorn Car & Bike Show Event Location (list all sites being requested) 3201 Hoover Ave National City, CA Set -Up Starts 9:00 AM Saturday Date 1012812017 Time Day of Week Event Starts Date 10/2812017 Time 11:00 AM Day of Week Saturday Event Ends Date 10/2812017 Time 8'00 PM Day of Week Saturday Breakdown Ends 8:00 PM Saturday Date 10/2812017 Time Day of Week Applicant Information Applicant (Your name) Anastasia Polies 91950 Sponsoring Organization Sweetwater H-D Event Coordinator (if different from applicant) Destree Tousey Malting Address 3201 Hoover Ave National City, CA 919500 Day Phone 6194774477 • After Hours phone 6193410222 Cell 6193410222 Public Information Phone 6194774477 E-mail swhdmarketing@gmail.cotm Applicant agrees to investigate, defend, indemnify and hold harrnless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attomey's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. t -y implicate fees for City services, which Will have to be paid in the prior.' o th..:. = t set-up. The undersigned also understands and accepts the • in nd fac ' w use and that fees and charges are adjusted annually and Fax 6194774470 Applicant understands this TU - - City's Finance Departmen hou City's refund policy for epp. atio are subject to change. Signature of Applicant: ��L1:Iefl Date 1 90 of 304 Special Event Application (continued) Please complete the wing sectIOne with as much diftil as poem since fees and requirements are baled ort the you picAtide t. FeesfProceedsfReportinc Is your organization a "Tax Exempt, nonprofit" organization? Yes ❑ No El Are admission, entry, vendor or participant fees required? Yes fl No ❑ If YES, please explain the purpose and provide amount (s): $60.00 Vendor Fee, as well as $20 Regustration for Car or Motorcycle which will be donated to the non-profit organization Loving You Through It $ event. $ 2000 Estimated Expenses for thls event. Estimated Gross Receipts Including ticket, product and sponsorship sales from this $ 1500 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event D First time event ® Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar: This event is to raise awareness for Breast Cancer, all proceeds from this event are donated to the non-profit organization Loving You Through It. We will have a Car and Motorcycle Show, as well as a Pin -Up girl contest. Trophies will be awarded for selct categories. Live Music, Food, and Vendors. Estimated Attendance Anticipated # of Participants: 300 Anticipated # of Spectators: 300 2 91 of 304 -Traffic Control. Securit . First Aid and Accessibilit Requesting to close street(s) to vehicular traffic? Yes M P4o Z List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopen ng: ❑ Other (explain) Requesting to post "no parking" notices? Yes 0 No ❑ IS Requested "No Parking" on city streets and/or parking Tots (list streets/parking Sots) (provide map): I n frank 324 1 4 kowttr . artd- 32-07, L' ookitir ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services_ Please describe your procedures for both Crowd Control and Internal Security,'e have a security company for crowd control as well as volunteers for street and car parking. Have you hired Professional Security to handle security arrangements for this event? Yes ® No © if YES, name and address of Security Organization cAlspa- i Security Director (Name): Joesph Phelps Phone: 1f using the services of e prefeeetonal see" I'm AND era event will DO= enter property, *owe provide s copy € f insurance certificate, evidencing fiebAty With tanks of et l $1 Nihon doers per Walton `rI aggregate, as iwg as end W6110044 limited endorsementCity szfNatIocial City, Its 3Com, employees, end ageitl as arkkonel Mused& tviicleitloe of Inearenoe must be by Wm vendor or its inewer to tie c ,s friatc Manager for revieriv aid approval prior to tile event. Is this a night event? Yes ® No ❑ if YES, please sate how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Parking Lot is well lit, as well as 2 large stadium style lights with generators for both exits 3 92 of 304 Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ®❑ No D First aid/CPR certified? Yes ❑ No ❑ First aid station to be staffed by professional company. Ie Company Accessibilit. Please describe your Accessibility Plan for access at your event by individuals with disabilities: We have two entrances for individuals with disabilities to enter the facility, majority of the event will be out in the parking lot which is easily accessible for everyone. Elements of your Event Setting up a stage? Yes NI No ❑ ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13)(28) ❑ Dimensions (20x28) ID Applicant providing own stage 40x20 (Dimensions) Setting up canopies or tents? 10 # of canopies size 10x10 # of tents size ❑ No canopies/tents being set up Setting up tablas and chairs? ❑ Furnished by Applicant or Contractor # of tables No tables being set up # of chairs E No chairs being setup ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being setup # of chairs ❑ No chairs being set up Contractor Name Contractor Contact Information Address City/State Phone Number 4 93 of 304 Setting up other equipment? • Sporting Equipment (explain) ❑ Other (explain) Not setting up any equipment listed above at event Having amplified sound and/or music? Yes ❑■ No D ❑ PA System for announcements ❑ CD player or DJ music El Live Music ► MI Small 4-5 piece live band ► ❑ Large 6+ piece live band El Other (explain) If using live music or a DJ. I. Contractor Name Ai OP Address sClk City/State Phone Number Using lighting equipment at your event? Yes No❑ • Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name : ddroee; City/State Using electrical power? Yea No ❑ Phone Number it, Using on -site electricity ❑ For sound and/or lighting ❑ For food and/or refrigeration ❑ Bringing in generator(s) ❑ For sound and/or lighting ❑ For food and/or refrigeration Vendor informatio PLEAS NOTE: You may be required to apply for a temporary health permit if food or beverages are sod of given sway during your spacial eve Mao see 'Permits and * on page 8 in the .Event Guide. For adenoma Information on offing a temporaiy . permit please contact the County of San Diego Envlronnental Health at 16191 3384383. Having food and non-alcoholic beverages at your event? Yes'IJ No ❑ ❑ Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: • ]f you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC 0 CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # • Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda. etc.) ► # _ ❑ Vendors selling fccd # ► Business License #(s) ❑ Vendors selling merchandise # It. Business License #(s) 5 ❑ Foodlbeverages to be handled by organiz 94 of 304 ide vendors ❑ Vendors selling services # ► Explain services ❑ Vendors passing out information only (no business license needed) # b Explain type(s) of information ❑ No selling or informational vendors at event I> Business License #(s) Having children activities? Yes 0 No PLEMIE NOTE in the event Inflatable jumps ere provkled at #10 event, The City of National City requires commercial Rabidly insutence with Omits ofat Mist $1 rdollars per ac rena 2 Won dollars aggregate.i j the of National must 1 named asan Additional insured presto a separate endorsement which shall be proms by the. vendor or rta insurer to the C 's Ric Manager, along wltt tha Certificate of Insurance, for approval ilk' to the event, The applioabon should be tied out at lens one prior ha the event. There is a 51ee to process the pew apphcation. For questions or to obtain a copy of the Ta ty Use n"; pleats contact the EngineeringiPubk Works ant at (619) 6-4590. 0 Inflatable bouncer house # L] Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ Nolli ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE; In the event fireworks or armor aerial disco* is planned for your event. The City of Nedonai - commercial liehay insurance with limits of at i MO= dams per o aggregate. in addition, the City of City most be named as an Additional inswed.pavuant b3 a separate endorsement, which shag be pry bY the vergibr or te insurer to the Ws Inc Manager, along with the Certificate of ifISUMICO, kW approval prior to the event Depending on tie size andior nature of the fireworks fir, -Cty reserves the right to request higher Oability Omits. The vendor must also obtain e fireworks permit from -the Nation& Cdy Fire Department and the cost02.00 Arranging for media coverage? Yes❑ Igo ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 95 of 304 Event Signage PLEASE NOTE: For City sponeored or d wants, banners pubNciziing the, event may be. placed on ifle exIstitig poles on the Iwo tdock and 3100 bloc of National City Bo yard. The toners must be made to the Ctrs speakcations. Pie refer to the C s Special Event Guidebook and Fee Schedule for additional infoinetion, Are you planning to have signage at your event? Yes ❑ No Ts6 ❑ Yes, we will post signage # Dimensions • Yes, having inflatable signage # F (complete Inflatable Signage Request form) El Yes, we will have banners # • What will signslbanners say? ❑ How will signs/banners be anchored or mounted? Waste Management PLEASE NOTE: One tit For emery 250 peopie is required, unless the applicant Cen show that there »e yaftclant fealtiesin the imp area available to the public ding the eVellt. Are you planning to provide portable restrooms at the event? Yee ❑ Noo If yes, please identify the following: Total number of portable toilets: iv- Total number of ADA accessible portable toilets: O Contracting with portable toilet vendor. D Load -in Day & Time O Portable toilets to be serviced. g► Time Set-up, Breakdown, Clean-up Company Phone ® Load -out Day & Time Setting up the day before the event? ❑ Yes, will set up the day before the event. # of set-up day(s) `it No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) No, vehicles will Ioad/unidad from nearby street or parking lot. 7 96 of 304 DE ❑ City to install litter fence ❑ Applicant to install litter fence 4 NJA Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) ti No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews Eif Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 97 of 304 Special Events Pre -Event Storm Water Compliance Checklist . Special Event Information Name at Special Event: .1,0640rES1 give 14)9004 Cag. eNt..- Stu tei Event Address: 5141IiIK klib Expected # of Attendees: 74.0 Event Nostgoordinator:bieraiiitlakiMil Phone Number: ,14100,117-44r71 IL Storm Water Best Management Practices BMPs Review YES NO N/A will enough trash cans provided for the event? Provkle number of trash bins: 10 Will enough recycling bins provided for the event? Provide number of recycle bins: S'.. Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup idts readily available at designated spots? * A Pot -Event Storm Water Compliance CeckIIatwfli be completed by City Staff. 9 98 of 304 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City properly, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of Insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Person in Charge of Activity: Address: Telephone: Date(s) of Use: HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorn-ys fe,-s and the costs of litigation, arising out of or related to the use of public proper y or a activity taken under the permit by the permittee or its agents, em • - s or : . ors. Signature of Applicant: Official Title: Date: ifsliTCW Certificate of Insurance Approved Date 10 z 99 of 304 (frim vritI2CUS.r401 tx) v-4,‘•).-64do 5tik-uw) so_ civAra 4940 totowr tn501/41-1 31)1\141.1,N ICO 7 PO1C-11—+ 1.110,036 rn it, soolb Lovtop 1f‘41 100 of 304 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Sweetwater Harley Davidson EVENT: 2"d Annual Sweetest Ride Kustom Car & Bike Show DATE OF EVENT: October 28, 2017 APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [x] NO [ ] YES [x ] NO [ ] YES [x ] NO [ ] YES [x ] NO [ ] YES Ix] NO [ ] YES [x] NO [ ] YES [ x ] NO j ] YES [x ] NO [ ] YES [ x ] NO [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (61 g) 336-4318 Building The map that was provided is not very clear. Can they provide the following please? Is the area for this event to be fenced off? If so, we need dimensions of the area along with the number of exits and entrances. Also provide the size of the exits and entrances. If it is fenced off, the will need to provide an occupant Toad based on the 2016 California Building Code. Based on the occupant load I will need the plans to show the number of bathrooms and hand wash stations they will be providing. Please note that a percentage will need to be accessible as called out in the 2016 California Building and Plumbing Code. Accessible parking and an accessible path of travel must also be shown on the plans. Will there be any sales of food or drinks? If so, an accessible sales counter meeting the 2016 California Building Code will need to be available. Provide details and elevations on the proposed submitted plans. County Health Department approval for food sales may also be required. Code Enforcement can obtain that information from them. A fee of $118.00 per hour will be charged for the plan review. 12 101 of 304 Planning All activities shall comply with limits state in Table III of Title 12 (Noise). Engineering No comments POLICE DEPARTMENT The Police Department has not stipulations. The on duty patrol squad will provide extra patrol, calls for service permitting. CITY ATTORNEY Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. COMMUNITY SERVICES No comments NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify rosidents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set --up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. FINANCE All Vendors must be licensed. All food vendors will need a license and the proper health permit. 13 102 of 304 PUBLIC WORKS (619)366-4580 Street Division (6) "No parking" signs @ $0.45 each = $2.70 (1) Public Works staff @ $32.57 per hour for 2 hours = $65.14 (1) Truck @ $22.76 per hour for 2 hours -- $45.52 Total fees $113.36 Facilities Division No involvement Parks Division No involvement RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned request for the issuance of a Temporary Use Permit. In order to satisfy the City's insurance requirements it will be necessary for the Applicant and the Security and Crowd Control Provider (J. Casper and Associates) to provide the following: A valid copy of the Certificate of Liability Insurance from the applicant and J. Casper Associates. The applicant and J. Casper Associates must each provide a separate additional insured endorsement wherein it notes as the additional insured as "The City of National City, its officials, agents, employees and volunteers" The insurance policy has a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event. The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company is a California admitted company. The Certificate Holder must reflect: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA. 91950-4397 It should be noted that the Indemnification and Hold Harmless Agreement were properly executed by the applicant at the time the Special Event Application was submitted. 14 103 of 304 FIRE (619) 336-4550 $200 After Hours inspection Required for cooking booths Stipulations required by the Fire Department for this event are as follows: 1) Access to the street to be maintained at all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 2) Access to Sweetwater Harley Davidson to be maintained et all times, to both entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 3) Fire Department access into and through the event areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not Tess than 20 feet and an unobstructed vertical clearance of not less than 14 feet 4) Fire Hydrants shall not be blocked or obstructed 5) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 6) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 7) Provide a 2A:10BC fire extinguisher at stage. Extinguisher to be mounted in a visible location between 3'/W`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 6) Cooking shall not be permitted under tents or canopies. Warming only will be allowed under the tents or canopies if they meet "State Fire Marshal" Flame Resistance. (Contact the NCFD Marshal if you have questions) Booths to have one 2A:I0BC on site. If grease or oil is used for cooking, a 40: BC or class °IC" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. 15 104 of 304 9) If tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas; are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Please see Fire Department for direction. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected' canopies/tents shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0 — 400 sf - $ 0 401 -- 500 sf - $250.00 501 — 600 sf - $300.00 601 700 sf - $400.00 0 —200 sf - $200.00 201 — (+) sf - $400.00 10) Fire Department access into and through the booth areas are to be maintained at all times. 11) If any changes are made to this event a fire safety inspection may be required to be conducted by the Fire Department prior to operations of the entire event. Fee for after hour/weekend inspection shall be $200.00 dollars for the first two hours. A fee of $100.00 dollars shall be charged for every hour (or part) after the first two hours. 12) Site map indicating access points, booth layout and parking areas is included. 16 105 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 105 The following page(s) contain the backup material for Agenda Item: National City 2017/18 Property Tax Summary. (Finance) 106 of 304 CITY OF NATI NAL (:I 1 , CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO.: ITEM TITLE: National City 2017/1 8 Property Tax Summary PREPARED BY: Ed Prendell, Budget Analyst DEPARTMENT: Finance PHONE: 619-336-4332 APPROVED BY: — EXPLANATION: National City has an ongoing contract with Hinderiiter, de Llamas & Associates (HdL) to provide property tax consulting/auditing services. Staff meets annually with a representative of HdL to review the Property Tax Summary and Real Estate Trends within the City and State-wide. Attached is the "National City 2017/2018 Property Tax Summary" for the fiscal year 2017/18, which summarizes property tax data for the period. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `; ; FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the report. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: National City 2017/18 Property Tax Summary 107 of 304 NATIONAL CITY lJJI NATIONAL CITY 2017/18 PROPERTY TAX SUMMARY HdEy COREN &CONE The City of National City experienced a net taxable value increase of 8.1% for the 2017/18 tax roll, which was modestly more than the increase experienced countywide at 6.0%. The assessed value increase between 2016/17 and 2017/18 was $290 million. The change attributed to the 2% Proposition 13 inflation adjustment was $57.6 million, which accounted for 20% of all growth experienced in the city. The largest assessed value increase was reported on a multi -unit residential parcel owned by Granger Housing LP. The parcel, which was recently purchased in 2016, has been reappraised adding over $27.8 million in value to the roll. The 2016 sale of a commercial parcel to National City Investment LP (401 Mile of Cars Way) added $19.3 million to the roll. A multi -unit residential parcel owned by Conrad Prebys Trust 12 17 82 was reassessed due to his recent death. The current value is a $17 million increase over the prior year. The largest assessed value decline was reported on a formerly commercial parcel owned by JYC Descendants Trust. The owner of the property removed $1.6 million in improvements between tax years. A commercial parcel owned by George H. Webster Second Living Non -Marital Trust was reassessed in error last year. The current value removes the value added from the reappraisal resulting in a $1.5 million decline. A portion of a commercial parcel is being leased to Innovation High School. The use of that portion of the parcel has been granted an exemption removing $1.2 million in taxable value. The housing market has fully recovered from the recent recession in many urban and coastal areas of the State while housing recovery has tended to lag in more rural and inland areas. Current median home prices are at or above the pre -recession peak values in many areas. Inventory constraints are the main contributor to increases in home prices over the last year. Lack of significant new home construction in both Northern and Southern California is one of the main factors affecting supply. The median sale price of a single family home in National City from January through July 2017 was $380,909. This represents a $38,909 (11.4%) increase in median sale price from 2016. Year SFR Sales Median Price % Change 2011 2012 2013 2014 2015 2016 2017 310 325 297 254 298 269 147 $196, 000 $203,000 $250,000 $282,500 $315,000 $342,000 $380,909 3.57% 23.15% 13.00% 11.50% 8.57% 11.38% 2017/18 Tax Shift Summary ERAF I & II VLFAA (est.) $-1,268,584 $6,407,321 Top 10 Property Owners Owner Net Taxable Value % of Total Use Type 1. CENTERMARK PROPERTIES INC 2. PASHAAUTOMOTIVE SERVICES 3. PVHRLLC 4. NATIONAL CITY INVESTMENT LP 5. COSTCO WHOLESALE CORPORATION 6. R O IC CALIFORNIA LLC 7. CONRAD PREBYS TRUST 8. MRT OF NATIONAL CITY CA-SNF 9. FENTON N C P LLC 10. MPT OF PARADISE VALLEY L P Top Ten Total $262,152,413 6.76% Commercial $78,407,087 2.02% Industrial $53,037,186 1.37% Commercial $42,750,000 1.10% Commercial $41,537,988 1.07% Unsecured $41,330,637 1.07% Commercial $39,082,144 1.01% Residential $34,440,620 0.89% Commercial $33,560,138 0.87% Industrial $32,630,172 0.84% Institutional $658,928,385 16.99% 909.861.4335 www.hdlcompanies.com 108 of 304 Real Estate Trends Home Sales According to industry experts, unsold inventory is below normal levels particularly in the Bay Area. The lack of supply from resales and the absence of new housing units has driven the increase in housing prices up in most areas. Median sale prices in many areas have surpassed their pre -recession peaks. The reported median price of an existing, single family detached home in California during June 2017 was $555,150. This was a 7 percent increase from $518,830 in June 2016. All Homes Units Sold Units Sold % Change June-2016 June-2017 Median Price June-2016 Median Price % Change June-2017 Imperial County 153 140 -8.50' . $201,000 $215,000 6.97% Los Angeles County 8,059 8,716 8.15% $530,000 $569,000 7.36% Orange County 3,768 3,802 0.90% $655,000 $695,000 6.11% Riverside County 4,226 4,297 1.68% $332,000 $357,000 7.53% San Bernardino County 2,843 3,243 14.07% $285,000 $320,000 12.28% San Diego County 4,410 4,311 -2.24% $495,000 $543,500 9.80% Ventura County 1,163 1,146 -1.46% $550,000 $565,000 2.73% Comparison of Current Median Sale Price to Peak Price Before the Great Recession In 1978 California voters approved Proposition 8 that requires county assessors to reduce the value of properties below their Proposition 13 taxable values when the real estate market declines. These reductions are to be restored as the real estate market improves. One of the gauges of the values to be restored is the progress each community is seeing in the growth of the median sale prices of single family homes. As we have moved through the Great Recession, we have seen the recovery of the real estate home prices in many regions approach or exceed pre -recession peak prices. The graph below provides a comparison of the detached home (excluding Condos and Townhomes) median peak price experienced at the height of the real estate bubble in National City and San Diego County well as several other counties in this region. Considering these trends, we expect to see continued restoration of values reduced per Proposition 8. The annual restoration of Prop 8 reduced values has diminished over the past couple of years in most of the counties reviewed. More counties have neared a 90-100% restoration level after our review of the 2017-18 data in this segment of residential properties. As we begin the 2017-18 fiscal year 0.0% of properties in National City awaiting restoration of value since 2012-13 have been FULLY restored. Percent of Peak 120% 100% 80% 60% 40% 20 % 0% Comparison of Median Sale Price to Pre Recession Peak Price 87% 93% 100% o • 102% • 106% . • ■ ■ ■ . • ■ ■ ■ • ■ ■ ■ • ■ ■ ■ 909.861.4335 www.hdlcompanies.com 109 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 109 The following page(s) contain the backup material for Agenda Item: Warrant Register #10 for the period of 08/30/17 through 09/05/17 in the amount of $3,229,254.14. (Finance) CITY OF NATIC 110 of 304 f, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #10 for the period of 08/30/17 through 09/05/17 in the amount of $3,229,254.14. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Financ APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 08/30/17 through 09/05/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Palm Engineering Portillo Concrete Inc Tri Group Construction City of San Diego Check/Wire 330652 330660 330697 632424 Amount Explanation 70,945.03 Division St. Traffic Cal. Project 499,586.38 351, 398.92 1,230,416.00 Sewer Line Replc (Phase I) Project 18th St. Ped. & Bicycle Project Metropolitan Sewerage System Pmt FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $3,229,254.14. APPROVED: `07 G� - FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $3,229,254.14 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #10 111 of 304 1/4 PAYEE HERNANDEZ, P ACE UNIFORMS & ACCESSORIES INC ACE UNIFORMS & ACCESSORIES INC ACEDO, I ACEVEDO, M ACME SAFETY & SUPPLY CORP AIRGAS WEST AMADOR, ALFONSO ANDERSON, E ART D NIELSEN PAINTING INC ASSI SECURITY INC AUTO BEAUTY PRODUCTS BANNER BANK BEARD, P BECK, L BISHOP, R BOEGLER, C BULL, P CARRILLO, R CEB CITY OF SAN DIEGO CLF WAREHOUSE INC COLE, L COLLINSON, C COMMERCIAL AQUATIC SERVICE INC CONDON, D CORPUZ, T COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO CPOA DANESHFAR, Z DAY WIRELESS SYSTEMS DESROCHERS, P DI CERCHIO, A DICKINSON FARM DILLARD, S DIMENSIONAL SILK SCREEN INC DREDGE, J DYLAN HINKLE EISER III, G ENVIROMATRIX ANALYTICAL INC ERIC RYAN GROFF EXPRESS PIPE AND SUPPLY CO INC FABINSKI, D FEDERAL BAR ASSOCIATION FEDEX FIFIELD, K FIRE ETC GARCIA, J GELSKEY, K NNTI. ' _y`_ � te- NCORPORAT8D • WARRANT REGISTER #10 9/5/2017 DESCRIPTION EDUCATIONAL REIMBURSEMENT / PD OFFICERS UNIFORMS / PD UNIFORM ACCESSORIES / NSD RETIREE HEALTH BENEFITS /SEPT 2017 TRAINING ADV LODGE DRUG ABUSE/ACEVEDO/ PD SUPPLIES / STREETS MOP#45714 SAFETY SUPPLIES / PW NA020002181 - VIOLATION DISMISSED RETIREE HEALTH BENEFITS / SEPT 2017 KIMBALL HOUSE REPAIRS - PW CITY WIDE DOOR SECURITY SERVICES / PW VEHICLE MAINTENANCE SUPPLIES / PD PLAZA BLVD. WIDENING N AVE. PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 BOOKS / CITY ATTORNEY'S OFFICE PARKING CITATION 8/22/17 INCIDENT / PD MOP#80331 SAFETY SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 CHEMICAL SUPPLIES FOR POOL / PW RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 SHARE OF PARKING CITATION REVENUE / JUL 2017 UNIFIED PROGRAM FAC. PERMIT / ENG CPOA DUES CPT ESPIRITU / PD RETIREE HEALTH BENEFITS / SEPT 2017 DAY WIRELESS SERVICE FOR JULY - SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 FUNDRAISER DINNER / MAYOR MORRISON RETIREE HEALTH BENEFITS / SEPT 2017 TEAM BANNER / PD RETIREE HEALTH BENEFITS / SEPT 2017 FEE REFUND / FIRE RETIREE HEALTH BENEFITS / SEPT 2017 ENVIRONMENTAL - SOIL TESTING AT LAS PALMAS NA020003020 - VIOLATION DISMISSED CITY WIDE PLUMBING PARTS & MATERIALS / PW RETIREE HEALTH BENEFITS / SEPT 2017 MEMBERSHIP / CONTRERAS / CITY ATTORNEY PACKAGE DELIVERY / HOUSING AND ECONOMIC RETIREE HEALTH BENEFITS / SEPT 2017 WILDLAND BOOTS / FIRE NA010003060 - VIOLATION DISMISSED RETIREE HEALTH BENEFITS / SEPT 2017 CHK NO DATE AMOUNT 330563 8/31/17 1,201.20 330564 9/5/17 506.18 330565 9/5/17 49.52 330566 9/5/17 160.00 330567 9/5/17 451.65 330568 9/5/17 432.61 330569 9/5/17 407.24 330570 9/5/17 35.00 330571 9/5/17 110.00 330572 9/5/17 39,580.00 330573 9/5/17 1,370.00 330574 9/5/17 360.96 330575 9/5/17 13,719.43 330576 9/5/17 70.00 330577 9/5/17 140.00 330578 9/5/17 110.00 330579 9/5/17 260.00 330580 9/5/17 580.00 330581 9/5/17 290.00 330582 9/5/17 410.31 330583 9/5/17 57.50 330584 9/5/17 280.59 330585 9/5/17 165.00 330586 9/5/17 420.00 330587 9/5/17 5,783.12 330588 9/5/17 280.00 330589 9/5/17 140.00 330590 9/5/17 6,694.00 330591 9/5/17 625.00 330592 9/5/17 470.00 330593 9/5/17 250.00 330594 9/5/17 6,588.00 330595 9/5/17 110.00 330596 9/5/17 70.00 330597 9/5/17 101.97 330598 9/5/17 480.00 330599 9/5/17 164.63 330600 9/5/17 250.00 330601 9/5/17 995.00 330602 9/5/17 250.00 330603 9/5/17 100.00 330604 9/5/17 90.00 330605 9/5/17 269.54 330606 9/5/17 220.00 330607 9/5/17 85.00 330608 9/5/17 69.00 330609 9/5/17 540.00 330610 9/5/17 288.19 330611 9/5/17 35.00 330612 9/5/17 115.00 112 of 304 2/4 PAYEE GEOSYNTEC CONSULTANTS INC GIBBS JR, R GONZALES, M GRAINGER HANSON, E HARLAN, M HARRIS & ASSOCIATES INC HAUG, S HERNANDEZ, R HODGES, B HONDO, E IBARRA, J INNOVATIVE CONSTRUCTION JAMES, R JJJ ENTERPRISES JOE D MOBILE INSTALLS JUNIEL, R KIM III, J KIMBLE, R KIMLEY HORN AND ASSOC INC LANDA, A LIMFUECO, M MAINTEX INC MATIENZO, M MC CABE, T MEDINA, R METRO AUTO PARTS DISTRIBUTOR MINER, D MONTERROSA JR, ERNIE MYERS, B NAPA AUTO PARTS NATIONAL CITY HOST LIONS CLUB NATIONAL CITY TROPHY NCPOA NFPA FULFILLMENT CENTER NOTEWARE, D OLIVARES, G PACIFIC PRODUCTS & SERVICES PALM ENGINEERING PAUU JR, P PEASE JR, D PENSKE FORD PETERS, S PHILLIPS, W PLAYCORE GAMETIME BIG TOYS PORTILLO CONCRETE INC POST, R POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY NATI. ' _y`_ � te- NCORPORAT8D • WARRANT REGISTER #10 9/5/2017 DESCRIPTION EL TOYON PROJECT / ENG RETIREE HEALTH BENEFITS /SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 MOP#65179 SAFETY SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 PARADISE CREEK SEWER M. PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 18TH ST. PED. IMPROV. PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 FIRE AND SECURITY ALARM MONITORING / PW LABOR - UNINSTALL EQUIPMENT LIGHT BAR RETIREE HEALTH BENEFITS / SEPT 2017 REIMBURSEMENT CAR RENTAL / NSD RETIREE HEALTH BENEFITS / SEPT 2017 WAYFINDING TASK PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 PAINTING SUPPLIES / NSD RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 MOP#75943 AUTO SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 OVERPAYMENT REFUND RETIREE HEALTH BENEFITS / SEPT 2017 MOP 45735. SUPPLIES / FIRE FIREWORKS DISPLAY 07/04/17 MOP# 66556 NAME PLATE / PW REIMB: COST OF THE SCOTTISH RITE CEREMONY NFPA CODE SUBSCRIPTION FY18 / FIRE RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 MEDIUM CORNER BOLT - VEHICLE PARTS / PW DIVISION ST. TRAFFIC CAL. PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 R&M CITY VEHICLES FOR FY 2018 RETIREE HEALTH BENEFITS / SEPT 2017 TRAINING REIMB ICI CORE/PHILLIPS SR. / PD STRETCH AND STRENGTHENING EXERCISE BANDS SEWER LINE REPLC. (PHASE I) PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 BATTERY / PW MOP# 45707 GENERAL SUPPLIES / PW MOP# 45742 LAUNDRY SERVICES / PW CHK NO DATE AMOUNT 330613 9/5/17 516.55 330614 9/5/17 120.00 330615 9/5/17 480.00 330616 9/5/17 2,246.50 330617 9/5/17 135.00 330618 9/5/17 500.00 330619 9/5/17 6,712.50 330620 9/5/17 120.00 330621 9/5/17 400.00 330622 9/5/17 200.00 330623 9/5/17 110.00 330624 9/5/17 780.00 330625 9/5/17 46,152.50 330626 9/5/17 140.00 330627 9/5/17 1,490.00 330628 9/5/17 1,560.00 330629 9/5/17 50.00 330630 9/5/17 39.25 330631 9/5/17 300.00 330632 9/5/17 5,779.17 330633 9/5/17 155.00 330635 9/5/17 160.00 330636 9/5/17 319.53 330637 9/5/17 100.00 330638 9/5/17 280.00 330639 9/5/17 105.00 330640 9/5/17 578.36 330641 9/5/17 580.00 330642 9/5/17 15.00 330643 9/5/17 140.00 330644 9/5/17 262.34 330645 9/5/17 7,200.00 330646 9/5/17 20.39 330647 9/5/17 135.00 330648 9/5/17 1,495.00 330649 9/5/17 120.00 330650 9/5/17 280.00 330651 9/5/17 497.53 330652 9/5/17 70,945.03 330654 9/5/17 340.00 330655 9/5/17 140.00 330656 9/5/17 5,062.83 330657 9/5/17 290.00 330658 9/5/17 339.87 330659 9/5/17 193.98 330660 9/5/17 499,586.38 330661 9/5/17 280.00 330662 9/5/17 1,920.22 330663 9/5/17 2,309.80 330664 9/5/17 1,209.20 113 of 304 3/4 PAYEE RAY, S RCP BLOCK & BRICK INC RED WING SHOES STORE RIVERSIDE SHERIFF'S DEPT ROARK, L RON BAKER CHEVROLET RUIZ, J SAN DIEGO BMW MOTORCYCLES SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO UNION TRIBUNE SANCHEZ, L SDG&E SERVATIUS, J SHORT, C SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SMITH, J STAN IDEKER STAPLES BUSINESS ADVANTAGE STEWART, W STRASEN, W SUPERIOR READY MIX SWEETWATER AUTHORITY T MAN TRAFFIC SUPPLY THE HOME DEPOT CREDIT SERVICES THE LIGHTHOUSE INC THE SHERWIN WILLIAMS CO TIPTON, B TRI GROUP CONSTRUCTION U S BANK UNITED PARCEL SERVICE UNITED RENTALS VALLEY INDUSTRIAL SPECIALTIES VALLEY POWER SYSTEMS INC VERRY, L VILLAGOMEZ, J VISION SERVICE PLAN VORTEX INDUSTRIES INC VULCAN MATERIALS COMPANY WESTFLEX INDUSTRIAL WHITE, J YBARRA, A YBARRA, A NATI IJ •` _ ''_ tea°'°vim NCORPORAT8D WARRANT REGISTER #10 9/5/2017 DESCRIPTION RETIREE HEALTH BENEFITS /SEPT 2017 GATOR ROCK BOND - GRAVEL / PW SAFETY BOOTS / PW TRAINING TUITION DRUG ABUSE REG/ACEVEDO/PD RETIREE HEALTH BENEFITS / SEPT 2017 MOP# 45751 AUTO PARTS / PW RETIREE HEALTH BENEFITS / SEPT 2017 PD VEHICLE PARTS AND MAINTENANCE / PW TRAINING TUITION CPR/CPT HIRSH / LOZANO /PD TRAINING TUITION CPR CPT / MEEKS / STEVENS PD CITYWIDE ALLEY IMP. PROJECT RETIREE HEALTH BENEFITS / SEPT 2017 FACILITIES DIVISION GAS & ELECTRIC UTILITIES RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 MOP# 45720 LANDSCAPE SUPPLIES / PW MOP 45756. SUPPLIES / FIRE ALARM STICKERS / PD RETIREE HEALTH BENEFITS / SEPT 2017 PERMIT FEE REFUND / BUILDING MOP#45704 OFFICE SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 COLD MIX ASPHALTS & TACK OIL / PW PARKS DIVISION WATER UTILITIES MOP# 76666 TRAFFIC SUPPLIES / PW GENERAL SUPPLIES FOR BUILDINGS / PW MOP# 45726 AUTO SUPPLIES / PW MOP# 77816 PAINT SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 18TH ST. PEDEST. & BICYCLE PROJECT CREDIT CARD EXPENSES / CITY ATTORNEY UPS SHIPMENT / PD BLADE METAL CUT - RENTAL EQUIPMENT / PW MOP#46453 PLUMBING PARTS / PW PARTS - PRESSURE SWITCH / PW RETIREE HEALTH BENEFITS / SEPT 2017 RETIREE HEALTH BENEFITS / SEPT 2017 VISION SVC PLAN (CA) AUG 2017 CITY WIDE ON SITE SERVICE REPAIRS / PW 3/4 CL 2 BASE - GRAVEL & ASPHALT / PW MOP# 63850 AUTO SUPPLIES / PW RETIREE HEALTH BENEFITS / SEPT 2017 EDUCATIONAL REIMBURSEMENT TRAINING AXON REIMB / PD CHK NO DATE AMOUNT 330665 9/5/17 190.00 330666 9/5/17 265.41 330667 9/5/17 250.00 330668 9/5/17 98.00 330669 9/5/17 135.00 330670 9/5/17 54.84 330671 9/5/17 310.00 330672 9/5/17 2,161.75 330674 9/5/17 138.00 330675 9/5/17 138.00 330676 9/5/17 475.80 330677 9/5/17 330.00 330679 9/5/17 9.70 330680 9/5/17 340.00 330681 9/5/17 300.00 330682 9/5/17 773.13 330683 9/5/17 154.84 330684 9/5/17 710.15 330685 9/5/17 320.00 330686 9/5/17 118.60 330687 9/5/17 649.83 330688 9/5/17 200.00 330689 9/5/17 135.00 330690 9/5/17 143.52 330691 9/5/17 138.51 330692 9/5/17 489.38 330693 9/5/17 622.36 330694 9/5/17 439.43 330695 9/5/17 168.23 330696 9/5/17 250.00 330697 9/5/17 351,398.92 330698 9/5/17 97.30 330699 9/5/17 35.96 330700 9/5/17 168.48 330701 9/5/17 65.56 330702 9/5/17 1,773.48 330703 9/5/17 280.00 330704 9/5/17 480.00 330705 9/5/17 678.27 330706 9/5/17 320.00 330707 9/5/17 470.13 330708 9/5/17 397.30 330709 9/5/17 230.00 330710 9/5/17 1,992.85 330711 9/5/17 325.24 A/P Total 1,118,345.54 WIRED PAYMENTS CITY OF SAN DIEGO METROPOLITAN SEWERAGE SYSTEM PMT 632424 8/30/17 1,230,416.00 4/4 114 of 304 TI. fairy te NCORPORAT8D • WARRANT REGISTER #10 9/5/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT SECTION 8 HAPS Start Date End Date 8/30/2017 9/5/2017 880,492.60 GRAND TOTAL $3,229,254.14 115 of 304 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17TH OF OCTOBER 2017. AYES NAYS ABSENT 116 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 116 The following page(s) contain the backup material for Agenda Item: Warrant Register #11 for the period of 09/06/17 through 09/12/17 in the amount of $1,919,840.65. (Finance) CITY OF NATIC 117 of 304 f, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #11 for the period of 09/06/17 through 09/12/17 in the amount of $1,919,840.65. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance, APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/06/17 through 09/12/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Gallagher Krich APC Health Net Inc Kaiser Foundation HP MJC Construction Public Emp Ret System Check/Wire 330734 330741 330743 330753 9062017 Amount 50,000.00 83,101.80 182,818.31 52,310.70 230,720.43 Explanation Liability Claim Cost Health Ins R1192A / Sept 2017 Insurance Active / Sept 2017 Storm Drain System Rep Service Period 08/15/17 — 08/28/17 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,919,840.65. APPROVED: `07 G� - FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,919,840.65 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #11 118 of 304 1/2 PAYEE ACE UNIFORMS & ACCESSORIES INC AFLAC ALDEMCO ALL FRESH PRODUCTS ALPHA PROJECT FOR THE HOMELESS BOOT WORLD CAPF CALIFORNIA PARK & RECREATION CALIFORNIA LAW ENFORCEMENT CITY OF LEMON GROVE DELTA DENTAL DELTA DENTAL DELTA DENTAL INSURANCE CO DELTA DENTAL INSURANCE CO DEPARTMENT OF JUSTICE DIVISION OF THE STATE DIVISION OF THE STATE DURANT, DONALD ECOLAB ENDURAPLAS LLC FEDEX FLINT TRADING INC GALLAGHER KRICH APC GOVERNMENT FINANCE GRAINGER HDL COREN & CONE HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HINDERLITER DE LLAMAS & ASSOC KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KEYSER MARSTON ASSOCIATES INC KONICA MINOLTA LASER SAVER INC LOPEZ, TERESA YOLANDA METRO FIRE & SAFETY MJC CONSTRUCTION MUNICIPAL CODE CORPORATION NAPOLEONE PIZZA HOUSE NATIONAL CITY CAR WASH PADRE JANITORIAL SUPPLIES PARMA PRENDELL, E PRO BUILD PRUDENTIAL OVERALL SUPPLY NATI. ' _y`_ � te- NCORPORAT8D • WARRANT REGISTER #11 9/12/2017 DESCRIPTION UNIFORMS AND SUPPLIES/ NSD ACCT BDM36 / SEPT 2017 FOOD / NUTRITION CENTER FOOD / NUTRITION CENTER EXP REIMB HOMELESS PROJECT JULY / NSD MOP# 64096. BOOTS FOR STAFF / NSD FIRE LTD / SEPT 2017 CPRS MEMBERSHIP RENEWAL - AUDREY / CSD PD LTD / SEPT 2017 LIABILITY CLAIM COST DENTAL INS PREMIER / SEPT 2017 COBRA PREMIER DENTAL INS / JUL 2017 PMI DENTAL INS / SEPT 2017 COBRA DENTAL INS PMI / JUL 2017 INVESTIGATIVE SERVICES / HR SB1186 DISABILITY & ED FUND PAYMENT SB1186 DISABILITY & ED FUND PAYMENT WINDOW TINTING FOR FIRE APPARATUS SUPPLIES FOR DISHWASHER / NUTRITION BAFFLE BALLS FOR WATER TENDER / FIRE PACKAGE DELIVERY / HOUSING AND ECONOMIC TRAFFIC PAINT - STREETS LIABILITY CLAIM COST REGISTRATION: GFOA TRAINING/E PRENDELL AIR CONDITIONER - FACILITIES CONTRACT SVC - PROPERTY TAX JUL-SEP 2017 FULL NETWORK 57135A / SEPT 2017 HEALTH INS N7176F / SEPT 2017 HEALTH INS N7177A / SEPT 2017 HEALTH INS R1192A / SEPT 2017 CONTRACTSVCS - SALE TAX 3RD QTR INSURANCE ACTIVE / SEPT 2017 RETIREES INS (DED THRU CALPERS) SEPT 2017 RETIREES INS / SEPT 2017 HD S A INS GRP #104220-0005 / SEPT 2017 RETIREES INS -COBRA / JULY 2017 KIMBALL MORGAN RFP/HED COPIER EQUIPMENT LEASE / AUG 2017 TONER FOR HP PRINTER / NUTRITION TRANSLATION SVCS / AUG 2017 CITY WIDE ONSITE FIRE EXTINGUISHER STORM DRAIN SYSTEM REP. CODE OF ORDINANCES SUPPLEMENT PAGES MEALS FOR FIRE CREWS CAR WASH SERVICES FOR CITY FLEET FY 2018 JANITORIAL SUPPLIES / NUTRITION TRAINING WORKERS COMP / RAMOS / HR REIMB: GFOA TRAINING / FINANCE 32GAL CONTAINER RECYCLE / BLUE MOP# 45742. LAUNDRY SVC / NSD CHK NO DATE AMOUNT 330712 9/12/17 484.75 330713 9/12/17 808.10 330714 9/12/17 3,218.94 330715 9/12/17 641.40 330716 9/12/17 8,022.74 330717 9/12/17 125.00 330718 9/12/17 931.00 330719 9/12/17 475.00 330720 9/12/17 2,058.00 330721 9/12/17 384.44 330722 9/12/17 15,757.72 330723 9/12/17 45.22 330724 9/12/17 2,855.82 330725 9/12/17 71.94 330726 9/12/17 128.00 330727 9/12/17 702.00 330728 9/12/17 132.60 330729 9/12/17 480.00 330730 9/12/17 50.85 330731 9/12/17 1,900.00 330732 9/12/17 23.46 330733 9/12/17 5,665.67 330734 9/12/17 50,000.00 330735 9/12/17 522.00 330736 9/12/17 8,887.06 330737 9/12/17 2,814.24 330738 9/12/17 5,760.99 330739 9/12/17 1,470.86 330740 9/12/17 1,141.24 330741 9/12/17 83,101.80 330742 9/12/17 11,657.24 330743 9/12/17 182,818.31 330744 9/12/17 20,156.04 330745 9/12/17 7,296.40 330746 9/12/17 3,753.72 330747 9/12/17 1,574.88 330748 9/12/17 19,925.00 330749 9/12/17 11.21 330750 9/12/17 639.02 330751 9/12/17 220.00 330752 9/12/17 3,498.28 330753 9/12/17 52,310.70 330754 9/12/17 220.42 330755 9/12/17 82.71 330756 9/12/17 759.99 330757 9/12/17 62.49 330758 9/12/17 20.00 330759 9/12/17 280.25 330760 9/12/17 1,215.00 330761 9/12/17 60.65 119 of 304 2/2 PAYEE RELIANCE STANDARD SAFRAN MORPHOTRUST SAN DIEGO COUNTY ASSESSOR SAN DIEGO GAS & ELECTRIC SDG&E SEAPORT MEAT COMPANY SOUTHWEST SIGNAL SERVICE STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TALLAL INC THE LINCOLN NATIONAL LIFE INS U S BANK U S HEALTHWORKS ULINE VORTEX INDUSTRIES INC KURT EDWARD KASSIOTIS WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 19 8/29/2017 NATI. ' _y`_ � te- NCORPORAT8D • WARRANT REGISTER #11 9/12/2017 DESCRIPTION VOLUNTARY LIFE INS / SEPT 2017 INVESTIGATIVE SERVICES EXTRACT/NON-OWNER OCCUPIED PROPERTIES GAS & ELECTRIC UTILITIES /NUTRITION FACILITIES DIVISION GAS & ELECTRIC UTILITIES FOOD / NUTRITION CENTER TRAFFIC SIGNAL MAINTENANCE / JULY 2017 MOP 45704 OFFICE SUPPLIES / FINANCE FACILITIES DIVISION WATER UTILITIES FOOD / NUTRITION CENTER SUMMER MOVIES IN THE PARK / CSD LIFE & AD&D, STD, LTD INS / SEPT 2017 CREDIT CARD CHARGES / PD MEDICAL SERVICES 3 SHELF CABINET FOR CASA DE SALUD / CSD CITY WIDE ON SITE SERVICE & REPAIRS / PW MUSIC PERFORMANCE / VOLUNTEER DINNER SERVICE PERIOD 08/15/17 - 08/28/17 End Date 9/11/2017 Check Date 9/20/2017 CHK NO DATE 330762 9/12/17 330763 9/12/17 330764 9/12/17 330765 9/12/17 330766 9/12/17 330767 9/12/17 330768 9/12/17 330769 9/12/17 330770 9/12/17 330771 9/12/17 330772 9/12/17 330773 9/12/17 330774 9/12/17 330775 9/12/17 330776 9/12/17 330777 9/12/17 330778 9/12/17 AIP Total 9062017 9/6/17 AMOUNT 3,134.43 10.00 125.00 198.28 32,958.12 1,775.32 10,444.07 331.50 46,260.31 6,146.58 457.11 10,002.29 5,603.55 88.00 620.82 345.60 300.00 624,024.13 230,720.43 1,065,096.09 GRAND TOTAL $ 1,919,840.65 120 of 304 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17TH OF OCTOBER 2017. AYES NAYS ABSENT 121 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 121 The following page(s) contain the backup material for Agenda Item: Warrant Register #12 for the period of 09/13/17 through 09/19/17 in the amount of $635,799.71. (Finance) CITY OF NATIC 122 of 304 f, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #12 for the period of 09/13/17 through 09/19/17 in the amount of $635,799.71. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Financ APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/13/17 through 09/19/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Ace Electric Inc 330833 183,160.00 El Toyon & Las Palmas P. Lighting ARJIS 330836 66,562.00 Arjis Usage FY 18 Adminsure Inc 529719 105,954.50 W/C Acct Replenishment Aug 2017 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $635,799.71. APPROVED: `-/Z/7 4 G� - FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $635,799.71 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #12 123 of 304 1/3 PAYEE TREASURER COUNTY OF S D AETNA RESOURCES FOR LIVING ALTA LANGUAGE SERVICES INC AMERICAN PLANNING ASSOCIATION BECKER PROPERTIES CHRISTENSEN & SPATH LLP COASTDESIGN BUILD INC COMMERCIAL AQUATIC SERVICE INC CSAC EXCESS INS AUTHORITY CYNTHIA TITGEN CONSULTING INC DATA TICKET INC D-MAX ENGINEERING FEDEX FIRE ETC GONZALES, R GONZALEZ, ERICK GRAINGER GURROLA, JESUS HERNANDEZ, PAUL INNOVATIVE CONSTRUCTION KEBENA ETHIOPIAN RESTAURANT KELLETT, D KIRE BUILDERS INC LASER SAVER INC MEDINA, HECTOR MES CALIFORNIA MHZ COMMUNICATIONS ENT MIKE JUST NAPA AUTO PARTS NATIONAL CITY TROPHY NATIONAL PHARMACEUTICAL RETURN NICOLA STANZIONE NV5 INC PATTY'S LINEN RENTALS PRO BUILD RANDY PROFFITT RIVERSIDE COUNTY SHERIFF DEPT SAFEWAY SIGN COMPANY SAVMART PHARMACEUTICAL SERVICE SDG&E SMART SOURCE OF CALIFORNIA LLC STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE STILES, J SWANK MOTION PICTURES INC THE HOME DEPOT CREDIT SERVICES U S BANK U S HEALTHWORKS VERIZON WIRELESS VISTA PAINT NATICITY tea°'°vim NCORPORAT8D WARRANT REGISTER #12 9/19/2017 DESCRIPTION HIRT MEMBERSHIP FEE / FIRE EMPLOYEE ASSISTANCE PROGRAM SEPTEMBER EMPLOYEE BILINGUAL TESTING AMERICAN PLANNING ASSOC. MEMBERSHIP T&A#90128 1325 E. PLAZA BLVD. WESTSIDE TOD LEGAL SERVICES T&A#90230 3031 E. 9TH ST. CHEMICAL SUPPLIES / PW EXIGIS INSURANCE APPLICATION / MIS PROFESSIONAL SERVICES AUGUST DATA TICKET PARKING ENFOR./NSD T&A#90204 PLAZA DEL REY APARTMENTS SHIPMENT / HOUSING STATION BOOTS / FIRE TRAINING ADV SUB ICI OIS AND FORCE INV/PD LIABILITY CLAIM COST REAR VIEW CAMERA SYSTEM T&A#90159 2435 FIRST ST. TRAINING ADV LODGE SUB AICC/ HERNANDEZ / PD 18TH ST. PEDESTRIAN PROJECT BANNER PERMIT APPLICATION REFUND TRAINING ADV SUBS ROT RIVERSIDE/KELLETT FEE REFUND, BUILDING MOP 45725 OFFICE SUPPLIES T&&A#90234 1413 STANCREST LANE OPTICOM/STROBE LIGHT REPAIR PARTS FOR HEADSETS T&A#90213 3031 E. 9TH ST. MOP 45735. SUPPLIES / FIRE EMPLOYEE QUARTERLY RECOGNITION PLAQUES PHARMACEUTICAL RETURNS T&A#90106 505 S. T AVE. PROFESSIONAL SERVICES TABLES, CHAIRS AND LINENS RENTAL / CSD MOP 45707, FIRE T&A#158 131 W. 33RD ST. TRAINING TUITION ROT/ KELLETT / PD ROLLED GOODS FOR TRAFFIC SIGNS NARCOTICS / FIRE FACILITIES DIVISION GAS & ELECTRIC UTILITIES MOP 63485, BUILDING MOP # 45704 OFFICE SUPPLIES MOP #45704/COPY PAPER/HR MEDIC FEE REIMBURSEMENT SUMMER MOVIES IN THE PARK / CSD GENERAL SUPPLIES FOR BUILDING / PW CREDIT CARD EXPENSES / CSD MEDICAL SERVICES VERIZON CELLULAR SERVICE FY18 GRACO V250SPS LINE STRIPER - PW CHK NO DATE AMOUNT 330779 9/19/17 43,684.00 330780 9/19/17 823.40 330781 9/19/17 120.00 330782 9/19/17 574.00 330783 9/19/17 1,325.67 330784 9/19/17 3,150.00 330785 9/19/17 2,586.60 330786 9/19/17 2,672.94 330787 9/19/17 4,699.38 330788 9/19/17 3,622.50 330789 9/19/17 3,014.03 330790 9/19/17 5,892.20 330791 9/19/17 25.17 330792 9/19/17 288.19 330793 9/19/17 730.00 330794 9/19/17 500.00 330795 9/19/17 502.10 330796 9/19/17 529.24 330797 9/19/17 761.48 330798 9/19/17 42,988.00 330799 9/19/17 1,975.00 330800 9/19/17 451.65 330801 9/19/17 21,617.40 330802 9/19/17 377.15 330803 9/19/17 1,191.36 330804 9/19/17 349.30 330805 9/19/17 316.63 330806 9/19/17 4,987.72 330807 9/19/17 6.84 330808 9/19/17 757.99 330809 9/19/17 154.50 330810 9/19/17 33,955.29 330811 9/19/17 5,481.00 330812 9/19/17 1,337.50 330813 9/19/17 220.83 330814 9/19/17 201.17 330815 9/19/17 160.00 330816 9/19/17 2,789.44 330817 9/19/17 48.34 330818 9/19/17 2,119.96 330819 9/19/17 432.54 330820 9/19/17 288.04 330821 9/19/17 717.34 330822 9/19/17 242.50 330823 9/19/17 565.00 330824 9/19/17 648.42 330825 9/19/17 895.20 330826 9/19/17 88.00 330827 9/19/17 11,269.98 330828 9/19/17 22,836.41 124 of 304 2/3 PAYEE YOGA ONE INC 1903 SOLUTIONS LLC A GOOD SIGN & GRAPHICS COMPANY ACCELERATED MODULAR ACE ELECTRIC INC ACE UNIFORMS & ACCESSORIES INC ACME SAFETY & SUPPLY CORP ARJIS ASSI SECURITY INC AT&T AT&T AT&T BLACKIE'S TROPHIES AND AWARDS BOOT WORLD CALIFA GROUP CLF WAREHOUSE INC COMMERCIAL & INDUSTRIAL COUNTY OF SAN DIEGO COX COMMUNICATIONS CYBRARYN SOLUTIONS DEPT OF JUSTICE DIMENSION DATA ENTERPRISE FLEET MANAGEMENT EQUIFAX INFORMATION SVCS FASTSIGNS GRAINGER KONICA MINOLTA KTU&A LASER SAVER INC LEFORTS SMALL ENGINE REPAIR MEGLA MANUFACTURING INC METRO AUTO PARTS DISTRIBUTOR NATIONAL CITY TROPHY O'REILLY AUTO PARTS PACIFIC TELEMANAGEMENT SERVICE PALOMAR HEALTH PARTS AUTHORITY METRO LLC PAUU, P PENSKE FORD POWERSTRIDE BATTERY CO INC PRO BUILD PRUDENTIAL OVERALL SUPPLY RED WING SHOES STORE RIVERSIDE COUNTY SHERIFF DEPT RON BAKER CHEVROLET S D COUNTY SHERIFF'S DEPT SAM'S ALIGNMENT SAN DIEGO COUNTY ASSESSOR SAN DIEGO METROPOLITAN SANTOS SANTILLO NATI. fairy te NCORPORAT8D • WARRANT REGISTER #12 9/19/2017 DESCRIPTION ONSITE YOGA INSTRUCTION / CSD FORTINET LICENSING RENEWAL WAYFINDING SIGNAGE PROJECT PARKING STRUCTURE REPAIRS EL TOYON & LAS PALMAS P. LIGHTING UNIFORM SUPPLIES / PD SY-56S, YELLOW-5 GALS OF PAINT ARJIS USAGE FY 18 SERVICE BADGE PRINTER AT HR AT&T PHONE SERVICE AUGUST 2017 AT&T PHONES AUGUST 2017 AT&T PHONE SERVICE FOR AUGUST 2017 MOP NAME TAGS PD MOP# 64096. BOOTS STAFF / NSD GENIC BROADBAND - LIBRARY FY17 MOP#80331 AUTO PARTS / PW ARTS BUILDING ROOF RPLC. PROJECT NEXTGEN REGIONAL COMMUNICATIONS SYSTEM COX CABLE SERVICES AUGUST 2017 CYBRARIAN ANNUAL LICENSE RENEWAL 8/1/17 DOJ FINGERPRINTING /PD DATA CABLES AT MLK BLDG TO USE FOR ENTERPRISE FLEET LEASE AND MAINTENANCE CREDIT REPORTS / SEC8 PUBLIC WORKS SIGNAGE FOR CITY HALL MOP# 65179 BUILDING SUPPLIES / PW COPIER EQUIPMENT LEASE / AUG 2017 DOWNTOWN SPECIFIC PLAN MOP #45725/PRINTER SUPPLIES / MIS MOP#80702 AUTO PARTS / PW FABRICATION / WELDING BRACKETS MOP# 75943 AUTO PARTS / PW FLEET MOP# 66556 OFFICE SUPPLIES / PW MOP# 75877 AUTO PARTS / PW FLEET PHONE SERVICE / MIS SART EXAM / PD MOP#75943 AUTO PARTS / PW TRAINING ADV SUB ROT RIVERSIDE/PAUU MOP#49078 AUTO PARTS / PW MOP#67839 AUTO EQUIPMENT / PW MOP# 45707 GENERAL SUPPLIES / PW MOP#45742 LAUNDRY SERVICES / PW SAFETY BOOTS / PW TRAINING TUITION ROT RIVERSIDE / PAUU MOP#45751 AUTO EQUIPMENT / PW CAL ID JULY - DEC MOP#72442 AUTO EQUIPMENT / PW COUNTY RECORDS/ NSD WAYFINDING PROJECT REFUND - BUSINESS LICENSE CHK NO DATE AMOUNT 330829 9/19/17 350.00 330830 9/19/17 6,731.63 330831 9/19/17 44,279.50 330832 9/19/17 19,242.25 330833 9/19/17 183,160.00 330834 9/19/17 1,369.40 330835 9/19/17 724.71 330836 9/19/17 66,562.00 330837 9/19/17 270.00 330838 9/19/17 352.85 330839 9/19/17 329.72 330840 9/19/17 69.96 330841 9/19/17 152.25 330842 9/19/17 152.59 330843 9/19/17 4,627.74 330844 9/19/17 149.34 330845 9/19/17 5,489.11 330846 9/19/17 8,920.50 330847 9/19/17 403.87 330848 9/19/17 1,139.95 330849 9/19/17 424.00 330850 9/19/17 340.00 330851 9/19/17 14,485.57 330852 9/19/17 52.34 330853 9/19/17 512.95 330854 9/19/17 2,003.81 330855 9/19/17 5,246.65 330856 9/19/17 2,525.00 330857 9/19/17 995.61 330858 9/19/17 199.92 330859 9/19/17 250.00 330860 9/19/17 36.20 330861 9/19/17 370.51 330862 9/19/17 247.04 330863 9/19/17 78.00 330864 9/19/17 4,050.00 330865 9/19/17 463.08 330866 9/19/17 451.65 330867 9/19/17 331.04 330868 9/19/17 354.35 330869 9/19/17 611.84 330870 9/19/17 397.61 330871 9/19/17 125.00 330872 9/19/17 160.00 330873 9/19/17 247.93 330874 9/19/17 7,821.00 330875 9/19/17 220.00 330876 9/19/17 14.00 330877 9/19/17 750.00 330878 9/19/17 320.00 125 of 304 3/3 PAYEE SASE COMPANY INC SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUTHERN CALIF TRUCK STOP SYMBOLARTS, LLC T MAN TRAFFIC SUPPLY THE HOME DEPOT CREDIT SERVICES THE SHERWIN WILLIAMS CO THE SOCO GROUP, INC. THE STAR NEWS PUBLISHING COMP TOPECO PRODUCTS TURF STAR U S BANK U S BANK UNITED ROTARY BRUSH CORP VCA MAIN ST ANIMAL HOSPITAL VERIZON WIRELESS VIGIL, ALEJANDRO WESTFLEX INDUSTRIAL WILLY'S ELECTRONIC SUPPLY WIRED PAYMENTS PAYCHEX BENEFIT TECHNOLOGIES ADMINSURE INC ARCO BUSINESS SOLUTIONS NATI. ' _y`_ � te- NCORPORAT8D • WARRANT REGISTER #12 9/19/2017 DESCRIPTION PARTS FOR THE STREET GRINDER / PW MOP# 69277 LANDSCAPE SUPPLIES / PW MOP SUPPLIES PD MOP BUSINESS CARDS MOP#45758 AUTO EQUIPMENT / PW PD CHAIN SYMBOL ARTS MOP# 76666 TRAFFIC SUPPLIES /PW MOUNTING BRACKETS - FENCE MOP# 77816 PAINT SUPPLIES / PW FUEL FOR RESCUE TOOLS PUBLIC NOTICES FOR VEHICLE AUCTION 8/14/17 MOP# 63849 AUTO PARTS / PW FLEET AUTO EQUIPMENT - PW TRAINING POLICE DEPT CREDIT CARD MONTHLY CREDIT CARD STATEMENT AUGUST MOP#62883 AUTO EQUIPMENT / PW CANINE CARE DUKE / PD VERIZON CELLULAR SERVICE - AUGUST 2017 REFUND / PARKING CITATION / FINANCE MOP# 63850 AUTO SUPPLIES / PW MOP# 45763 ELECTRIC SUPPLIES / PW BENETRAC ESR SVCS BASE FEE SEP 2017 W/C ACCT REPLENISHMENT AUG 2017 FUEL FOR CITY FLEET AUGUST 2017 CHK NO DATE 330879 9/19/17 330880 9/19/17 330881 9/19/17 330882 9/19/17 330883 9/19/17 330884 9/19/17 330885 9/19/17 330886 9/19/17 330887 9/19/17 330888 9/19/17 330889 9/19/17 330890 9/19/17 330891 9/19/17 330892 9/19/17 330893 9/19/17 330894 9/19/17 330895 9/19/17 330896 9/19/17 330897 9/19/17 330898 9/19/17 330899 9/19/17 A/P Total 246021 9/15/17 529719 9/14/17 529740 9/14/17 AMOUNT 1,826.27 413.67 90.61 147.91 57.68 1,719.00 433.91 139.60 472.95 280.04 53.81 118.86 157.69 3,477.96 1,131.15 398.15 241.07 642.50 50.00 97.22 315.79 635,799.71 507.00 105,954.50 28,927.33 GRAND TOTAL $ 771,188.54 126 of 304 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17TH OF OCTOBER 2017. AYES NAYS ABSENT 127 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 127 The following page(s) contain the backup material for Agenda Item: Public Hearing for the amended Public Participation Plan (now known as the Citizen and Community Participation Plan) required for Five -Year Consolidated and Assessment of Fair Housing Plans to the U.S. Department of Housing and Urban Development. (Housing CITY OF NAV 128 of 304 CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Public Hearing and adoption of a resolution of the City Council of the City of National City to adopt the Citizen and Community Participation Plan required for Five -Year Consolidated and Assessment of Fair Housing Plans to the U.S. Department of Housing and Urban Development (HUD). PREPARED BY: Angelita Palma, Comm. Dev. Specialist II DEPARTMENT: ousin« & Economic Dev. PHONE: (619) 336-4219 APPROV EXPLANATION See attached explanation. FINANCIAL STATEMENT: ACCOUNT NO. There is no fiscal impact. ENVIRONMENTAL REVIEW: Not applicable to this report. ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS i STAFF RECOMMENDATION: Conduct the Public Hearing and adopt the Citizen and Community Participation Plan. BOARD 1 COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1: Explanation 2: Public Notice 3: Citizen and Community Participation Plan 4. Resolution 129 of 304 Attachment No. 1 Explanation: The Public Hearing for the Citizen and Community Participation Plan (CCPP) will be conducted to review public comments received during the 30-day public review period from September 1, 2017 through October 1, 2017 and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the CCPP. As an entitlement jurisdiction, Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds the City is required to prepare a Five -Year Consolidated Plan (CP) and an Assessment of Fair Housing (AFH) Plan. For the CP the Code of Federal Regulations for HUD requires the City to have a Citizen Participation Plan (CPP), previously named Public Participation Plan. As a HUD grantee an Assessment of Fair Housing (AFH) is also required so the City must adopt a Community Participation Plan (CoPP). Generally speaking, the CoPP policies and procedures mirror those of the CPP, with the addition of requirements regarding HUD -provided data and other supplemental information and required consultation with other public and private agencies. The CCPP serves to meet the CPP and CoPP federal requirements concurrently. The CCPP describes the City's policies and procedures for public involvement in the development of the Five -Year Consolidated Plan and its component Annual Action Plans, the Assessment of Fair Housing, amendments to these plans, as well as the CCPP, and the public review process of the Consolidated Annual Performance and Evaluation Report. The projects described in the Consolidated and Annual Plans use CDBG and HOME HUD funds. The CCPP is a tool to encourage residents, consultants, and other entitlement grant beneficiaries to become involved in the development and evaluation of the plans that outline the housing and community development needs, goals, objectives, and activities for National City. 130 of 304 Attachment No. 2 cALIFORMIA -4= N T : 1N L Ci I rhreo 011ATED PUBLIC NOTICE CITY OF NATIONAL CITY 30 DAY PUBLIC REVIEW AND COMMENT PERIOD AND PUBLIC HEARING FOR THE CITIZEN AND COMMUNITY PARTICIPATION PLAN AND 15 DAY PUBLIC REVIEW AND COMMENT PERIOD FOR THE CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT FOR PROGRAM YEAR 2016 Notice is hereby given by the City of National City that a draft Citizen and Community Participation Plan (CCPP) and draft Consolidated Annual Performance and Evaluation Report (CAPER) for Program Year 2016- 2017 has been prepared and is available for public review and comment beginning September 1, 2017. The CCPP is a description of National City's policies and procedures for public involvement in the development of the Five -Year Consolidated Plan and its component Annual Action Plans, amendments to these plans, the public review process for the CAPER, and the Assessment of Fair Housing to the U.S. Department of Housing and Urban Development (HUD). This Plan will be available for public review and comment September 1 to October 1, 2017. The CAPER is a summary of the City's performance in accomplishing the goals and priorities identified in the Program Year 2016-2017 Annual Action Plan for its Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs funded by HUD. The CAPER provides a description of each activity funded along with accomplishments achieved during the program year. This Plan will be available for public review and comment September 1 to September 16, 2017. Notice is hereby also given that the City of National City will hold a public hearing for the CCPP on Tuesday, October 17, 2017 at 6:00 p.m. at City Council Chambers, on the second floor of City Hall, 1243 National City Blvd., to review written comments and obtain final testimony on the proposed CCPP. In order to obtain the views of residents, public agencies, and other interested parties, the City of National City has placed a copy of the CCPP and draft CAPER at the Office of the City Clerk, (1243 National City Blvd.) and the Housing & Economic Development Department (140 E 12th Street, Suite B). The documents will also be available on the City's website at www.nationalcityca.gov/cdbg-home. For more information regarding this process, to request a copy, or to make a comment on the Plans direct mail to the City of National City Housing & Economic Development Department, Attention: Angelita Palma, 140 E. 12th Street, Suite B, National City, CA 91950, by email to apalma@nationalcityca.gov, or by calling (619) 336-4219. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the Office of the City Clerk at (619) 336-4228 to request a disability - related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility at the Public Hearing on October 17, 2017. Para que le interpreten la informacion en espanol, llame al (619) 336-4391. Leslie Deese, City of National City City Manager Published in the San Diego Union Tribune Friday, September 1, 2017 131 of 304 Attachment No. 3 CITY OF NATIONAL CITY CITIZEN AND COMMUNITY PARTICIPATION PLAN for the U.S. Department of Housing and Urban Development Programs PURPOSE & OBJECTIVE The City of National City (City) is an entitlement jurisdiction and, as such, receives entitlement grant funding from the U.S. Department of Housing and Urban Development (HUD). The federal entitlement grant funds include: • HOME Investment Partnerships Program (HOME); • Community Development Block Grants (CDBG). As an entitlement jurisdiction, the City is required to prepare: • A Five -Year Consolidated Plan (Con Plan); • A Consolidated Annual Action Plan (AAP); • A Consolidated Annual Performance and Evaluation Report (CAPER); and • An Assessment of Fair Housing (AFH) As required by The Housing and Urban Development (HUD) Code of Federal Regulations (CFR) for the Consolidated Plan (24 CFR Part 91 Sec. 91.105), the City must adopt a Citizen Participation Plan (CPP) setting forth the City's policies and procedures for citizen participation. This CPP establishes standards for the City to provide for and encourage citizens and entitlement grant beneficiaries to participate in the planning, execution, and evaluation of the Con Plan, the AAPs, and the CAPERs. In addition, HUD CFR for the Assessment of Fair Housing (AFH) requires the City to adopt a Community Participation Plan (CoPP) setting forth the City's policies and procedures for the solicitation of views and recommendations from members of the community and other interested parties, consideration of the views and recommendations received, and incorporation of such views and recommendations into decisions and outcomes (24 CFR §5.152). Generally speaking, the CoPP policies and procedures mirror those of the CPP, with the addition of requirements regarding HU D- provided data and other supplemental information and required consultation with other public and private agencies. This Citizen and Community Participation Plan (CCPP) serves to meet the federal requirements described above concurrently. 132 of 304 Attachment No. 3 Citizen and Community Participation Plan DEFINITIONS Amendment, Substantial: A change to a previously adopted Five -Year Con Plan or AAP that: • Increases or decreases by 25% the amount allocated to a category of funding within the City's entitlement grant programs (as listed below); or CDBG HOME Administration Administration Non -Public Services Non -Administration Public Services • Makes a significant change to an activity s proposed beneficiaries or persons served; or • Funds a new activity not previously described in the AAP. A change to the previously adopted AFH: • Resulting from a material change in circumstances in the City of National City affecting the information on which the AFH was based to the extent that the analysis, the fair housing contributing factors, or the priorities and goals of the AFH no longer reflect actual circumstances (for instance, a significant change that impacts the City's ability to carry out the AFH, such as new significant contributing factors, civil rights findings, a substantial change in demographics used, a Presidentially declared disaster, etc.); or • Resulting from a written notification provided by HUD identifying a material change that HUD believes warrants revisions to the AFH. Amendment, Minor: A change to a previously adopted Five -Year Con Plan or AAP that does not meet the thresholds to qualify as a Substantial Amendment. A minor amendment may include monetary changes or shifts, regardless of size that are: (i) necessary for preserving all the programs and activities identified in a p Ian; and (2) necessitated by significant changes in the funding levels between HUD's initial estimates of funding amounts and HUD's final allocation notification to the City. Changes from HUD to the final allocation, even if greater than 25% of the amount originally allocated to a category, would be considered a minor amendment. A change to a previously adopted AFH that does not meet the thresholds to qualify as a Substantial Amendment and does not require revisions to the previously identified fair housing contributing factors or to the previously stated priorities and goals of the AFH. Annual Action Plan (AAP): The AAP describes the activities to be undertaken in the upcoming Fiscal Year (FY) that meet the goals in the approved Con Plan and utilize the annual funding provided to the City by HUD. The AAP is submitted to HUD 45 days prior to the start of the program year (generally mid -May). 133 of 304 Attachment No. 3 Citizen and Community Participation Plan Assessment of Fair Housing (AFH): The AFH is an analysis of fair housing issues in a program participant's jurisdiction and region that results in goals the program participant sets forth to achieve over its coming planning cycle. The AFH replaces the previously required Analysis of Impediments to Fair Housing Choice (Al). Citizen and Community Participation Plan (CCPP): Is a plan (this document) that serves to meet the federal requirements of the Citizen Participation Plan (CPP) and Community Participation Plan (CoPP) concurrently. Citizen Participation Plan (CPP): The CCP provides standards by which residents and entitlement grant beneficiaries reasonable opportunity to participate in the development, planning, execution, and evaluation of the Con Plan, any Substantial Amendments to the Con Plan, the AAPs, and the CAPERs. Community Development Block Grant (CDBG): The CDBG program provides communities with resources to address a wide range of housing and community development needs that benefit very low- and low- income persons through decent housing, suitable living environments, and expanded economic opportunities. Community Participation Plan (CoPP): The CoPP provides standards by which residents, consultants, and other entitlement grant beneficiaries, and other interested parties are solicited to provide views and recommendations in the development, planning, recommendations, execution, and evaluation of the AFH. Consolidated Annual Performance and Evaluation Report (CAPER): HUD requires the City to prepare a CAPER at the end of each fiscal year. The CAPER assesses the City's annual achievements relative to the goals in the Con Plan and the proposed activities in the AAP. The CAPER is submitted to HUD go days after the end of the program year (September 28). Consolidated Plan (Con Plan): The Five -Year Consolidated Plan is a comprehensive document, providing a detailed description of the housing and community development needs in National City, which prioritizes those needs, and then develops a strategy for addressing the needs. Consultation: The City will engage and/or request comments from other public and private agencies that engage directly in providing assisted housing, health services, fair housing services and enforcement, and social services, including those focusing on services to children, elderly person, persons with disabilities, person with HIV/AIDS and their families, and homeless persons, when completing the AFH. Department of Housing and Urban Development (HUD): HUD is the government agency that creates and manages programs pertaining to federal home ownership, affordable housing, fair housing, homelessness, and community and housing development. Displacement: Displacement refers to the involuntary relocation of individuals from their residences due to housing development and rehabilitation activities paid for by federal funds. Eligible Activity: Activities that are allowable uses of federal funds (CDBG and HOME) covered by the CPP as defined in the Code of Federal Regulations Title 24 for the Department of Housing and Urban Development. 134 of 304 Attachment No. 3 Citizen and Community Participation Plan Emergency Solutions Grant (ESG): The ESG program provides resources to assist individuals and families in quickly regaining stability in permanent housing after experiencing a housing crisis or homelessness. Five -Year Consolidated Plan (Con Plan): HUD requires entitlement jurisdictions to prepare a Con Plan every five years. The Con Plan identifies housing, economic, and community development needs and prioritizes funding to meet those needs. HOME Investment Partnerships Program (HOME): HOME is designed exclusively to create affordable housing for low-income households. Activities include those that build, buy, and/or rehabilitate affordable rental or homeownership housing, or provide direct rental assistance to low- income people. Low to Moderate Income (LMI): LMI is o-80% of Area Median Income (AMI) for a jurisdiction as defined annually by HUD. In addition, this includes those individuals presumed by HUD to be principally LMI (abused children, battered spouses, elderly persons, severely disabled adults, homeless persons, illiterate adults, persons living with AIDS and migrant farm workers). Public Hearing: Public hearings provide the public, specifically LMI individuals and families, to make public testimony or comment. Public hearings are to be advertised in local newspapers and made accessible to persons who do not speak English or who have a disability. ROLE, RESPONSIBILITIES, AND CONTACT INFORMATION The City of National City is the recipient of all the federal entitlement grant funds listed above. City of National City Council The City of National City City Council is the elected legislative body governing the City of National City. It is responsible for approving the City's 5-Year Con Plan, the AAPs, amendments to the plans, the CAPER, and the AFH prior to the submission of those approved documents to HUD. City Council meetings are generally held the first and third Tuesday of the month beginning at 6:00 p.m. The meetings are held at the City of National City — City Hall second floor, Council Chambers at 1243 National City Boulevard, National City, CA 91950. City Hall is a facility accessible to persons with disabilities. The General Contact Information for the City of National City's HUD Entitlement Programs: City of National City Housing & Economic Development Department Angelita Palma 14o E.12th Street, Suite B National City, CA 9195o (619) 336-4219 apalma@nationalcityca.gov www.nationalcityca.gov/CDBG-HOME 135 of 304 Attachment No. 3 Citizen and Community Participation Plan CITIZEN PARTICIPATION POLICIES AVAILABILITY OF DRAFT AND APPROVED DOCUMENTS The draft and final versions of the Con Plan, AAP, CAPER, AFH, and all related amendments will be available online at the City's Housing & Economic Development Department website at www.nationalcityca.gov/CDBG-HOME. Hard copies of all documents will be available at the City of National City, City Clerk's Office at 1243 National City Boulevard, and the Housing & Economic Development Department at 14o E. 12th Street, Suite B, National City, CA 9195o. Hard copies may also be obtained by contacting the Housing & Economic Development De pa rtm e nt office at (619) 336-4219or by email to apalma@nationalcityca.gov. Upon request, documents will be made available in a format accessible to persons with disabilities. The draft Con Plan, draft AAP, draft AFH, and draft Substantial Amendments will be made available for public review and comment for a minimum of 3o calendar days prior to their submission to HUD. The draft CAPER will be available for public review and comment for a minimum of 15 calendar days prior to its final submission to HUD. Previously approved plans and amendments will be available to residents, public agencies, and other interested parties. PUBLIC HEARINGS The City will hold a minimum of two (2) public hearings for the Con Plan, AFH, and AAP and a minimum of one (i) public hearing for a Substantial Amendments to the Con Plan, AFH, AAP and CCPP. • The public hearings will be held to obtain residents' views regarding housing and community development needs, proposed allocation of CDBG funds, strategies and actions taken to affirmatively further fair housing, and review program performance. • The City will conduct at least one public hearing during the development of the AFH prior to publishing the AFH for public comment. The public hearing must be held prior to formulating the Consolidated Plan. • The City will conduct at least one public hearing during the development of the Con Plan, AAP, and CCPP prior to publishing the Plan(s) for public comment. • The City will receive and consider comments concerning the Plan(s) and/or AFH for period of not less than 3o days. All comments received, in writing or orally at a public meeting, will be considered in preparing the final Plan(s) and/or AFH. A summary of the comments or views, including those not accepted and the reasons, shall be attached to the final Plan(s) and/or AFH. Public hearings will be held after a notice has been published in a local newspaper, at least 14 days prior to the date of the scheduled meeting. An agenda for the meeting shall be posted at City Hall 72- hours prior to the meeting. Public hearings are usually held during City Council meetings on the first and third Tuesday of the month at 6:0o p.m. at the City Council Chambers at City Hall (1243 National City Boulevard, National City, CA 9195o). Every effort will be made to hear the testimony of all who wish to comment at a public hearing; however, in the event that there is not enough time to hear everyone's testimony, the public is encouraged to submit their comments in writing. 136 of 304 Attachment No. 3 Citizen and Community Participation Plan Special accommodations will be made for people with disabilities if a request is submitted within five (5) working days before the hearing. The request shall be submitted to the City Clerk's Office. The City will also make every effort to provide translators for people who do not speak English, if requests are made within five working days prior to the hearing to the City Clerk's Office by calling (619) 336-4228. NOTICE OF HEARINGS AND REVIEW PERIODS Con Plan, AAP, AFH, CCPP and Substantial Amendment A public review period of not less than thirty (3o) calendar days will be provided for each Con Plan, AAP, AFH, CCPP and Substantial Amendment to enable the public to provide comments prior to submission of the approved document to HUD. CAPER The City will establish a public review period of not less than fifteen (15) calendar days for each CAPER to allow for public comments prior to submission of the approved document to HUD. To Comment on the Con Plan, AAP, CAPER, Substantial Amendments, and CCPP The City will provide residents, public agencies and other interested parties with notice of their opportunity to comment via email, U.S. mail, or in person at public hearings on the Con Plan, AAP, CAPER, Substantial Amendments, and CCPP. To ensure that all residents, including minorities, persons with limited English proficiency, persons with disabilities, residents of public housing, and LMI residents are able to participate in the public review process, the City will provide the following: • Notice of applicable public review period and public hearings using an email distribution list maintained by the Department of Housing & Economic Development for Community Partners and those parties expressing interest in receiving information and updates related to the City's Con Plan, AAP, CAPER, AFH, Substantial Amendments, and CCPP. To be added to this email distribution list, please submit a request to: apalma@nationalcityca.gov. • Notices via a wide variety of distribution services, such as email, websites, social media, and newspaper postings. • Public notices will announce the availability of relevant draft documents for public review and will include an introduction of the document, its contents, and purpose. The notices will describe how to obtain a copy of the document for review and clearly list all scheduled hearings with dates, times and locations. The notices will include information on how to access related documents online and list locations where hard copies will be available. • Notices of the availability of draft documents and the review periods will be distributed, published, and posted on the Economic Development Department's website at www.nationalcityca.gov/CDBG-HOME . Notices will be distributed and published at least fourteen (14) calendar days before the final public hearing and will include information 137 of 304 Attachment No. 3 Citizen and Community Participation Plan regarding how to request accommodation and services available for persons with disabilities who wish to attend the public hearings. • Newspaper postings of the notices for the Con Plan, AAP, CAPER, AFH, CCPP, and Substantial Amendments will be provided in a local newspaper. • Notices will be sent to an email distribution list maintained by the Economic Development Department. Members of the public may be added to this distribution list by contacting the Housing & Economic Development Office at (619) 336-4219 or apalma@nationalcityca.gov. It has been the practice of the City to combine notices complying with several individual requirements into one document for dissemination and publication. The City is receptive to suggestions for ways to improve it process for notifying the public of hearing and the availability of draft documents for public review. The City will consider comments and views expressed by residents, public agencies, and other interested parties either in writing or orally at public meetings. In each Con Plan, AAP, CAPER, AFH, CCPP, or Substantial Amendment submitted to HUD, the City will provide as an attachment all written communications received and a summary of each oral comment during the applicable 30- day or 15-day public review period; the City's subsequent action; and the reasons for non -action, if none was taken. This information will also be made available to the public as part of the final document. DISPLACEMENT POLICY As part of the CCPP, the City must maintain a displacement policy. Displacement refers to the involuntary relocation of individuals from their residence due to housing development and rehabilitation paid for with federal funds. The City will continue to use existing federal and State relocation guidelines, as applicable, to minimize displacement and to alleviate the problems caused by displacement. Both the federal government and the State of California have specific requirements dictating the amount of benefits and assistance that must be provided to lower - income persons and households relocated from their homes as a result of displacement. Depending on the funding source, displaced persons may be offered one or more of the following: • A rent subsidy for another unit • A cash payment to be used for rent or a down payment on the purchase of a dwelling unit • Moving and related expenses The City's rehabilitation programs may also deal with relocations issues when they provide minor additions to existing dwellings in order to address overcrowding. Any temporary relocation costs are included in the rehabilitation loan package offered to clients. AVAILABILITY OF AND ACCESS TO RECORDS Information on the City's Con Plan, AAP, CCPP, CAPER, AFH, and program regulations will be posted on the Housing & Economic Development Department's website at www.nationalcityca.gov/CDBG- 138 of 304 Attachment No. 3 Citizen and Community Participation Plan HOME and will be made available for review during normal working hours at the City of National City, 140 E. 12th Street, Suite B, National City, CA 91950, and upon written request to the City Clerk's Office at 1243 National City Boulevard, National City, CA 91950. If the City is unable to provide immediate access to the documents requested, the City will make every effort to provide the public reasonable and timely access to information and records as required by law. TECHNICAL ASSISTANCE The City will, to the extent practicable, respond to requests for technical assistance by groups representing persons of low and moderate income developing funding proposals for any program covered by the Con Plan in accordance with grant procedures. This may include, but is not limited to, providing information regarding how to fill out applications, informational sources, and training. "Technical assistance," as used here, does not include the provision of funds to groups requesting such assistance and the City will not write proposals for an applicant. Assistance will also be provided by the City's Housing & Economic Development Department to interested individuals and resident groups who need further explanation on the background and intent of the Housing and Community Development Act, interpretation of specific HUD regulations, and project eligibility criteria for federal grants. COMMUNITY PARTICIPATION POLICIES The Community Participation Policies are designed to provide reasonable opportunities for residents, consultants, entitlement grant beneficiaries, community partners, and other interested parties to be involved in the development of the AFH and incorporate the AFH information into the Con Plan and other related planning documents. The Community Participation Policies are used in addition to the Citizen Participation Policies when developing the AFH plan. ASSESSMENT OF FAIR HOUSING (AFH) DATA As part of the AFH, the City will gather and analyze historical and existing fair housing conditions data that pertain to determining the goals required to affirmatively further fair housing that will be used in the development of the Consolidated Plan. The City shall make available to the public, residents, public agencies, and other interested parties any HUD -provided data and other supplemental information the City plans to incorporate into the AFH at the start of the public participation process (or as soon as feasible thereafter). AFH-ASSOCIATED CONSULTATION The City will consult with other public and private agencies that provide assisted housing, health services, and social services, including those persons with HIV/AIDS and their families, and homeless persons. In addition to community -based and regionally -based organizations that represent protected class members and organizations that enforce fair housing laws, when preparing the AFH, the City will also consult with public housing authorities (PHAs) operating in the region. The 139 of 304 Attachment No. 3 Citizen and Community Participation Plan consultation process will include regional government agencies in addition to adjacent jurisdictions and the County of San Diego. The AFH Community Participation Policies also incorporate the Citizen Participation Policies included in the following sections: Availability of Draft and Approved Documents; Public Hearings; Notice of Hearings and Review Periods, including Minor Amendments; and Availability of and Access to Records. COMMENTS/COMPLAINTS Comments or complaints from residents, public agencies, and other interested parties regarding the Con Plan, AAP, CAPER, AFH, or related amendments and performance reports may be submitted in writing to the Housing & Economic Development Department at: City of National City, 14o E. 12th Street, Suite B, National City, CA 91950. Written comments or complaints will be referred to appropriate City staff for consideration and response. The City will provide substantive, written responses to all comments or complaints within fifteen (05) business days of receipt. 140 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 140 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of an Ordinance of the City Council of the City of National City amending Sections 7.10 (Garbage and refuse collection), 18.12 (Permits and applications), 18.30.150 (Outdoor display or sale of merchandise), 18.30.200 (Sidewalk CITY OF NATI COUNCIL 141 of 304 CALIFORNIA TATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Public Hearing and Adoption of an Ordinance of the City Council of the City of National City amending Sections 7.10 (Garbage and refuse collection), 18.12 (Permits and applications), 18.30.150 (Outdoor display or sale of merchandise), 18.30.200 (Sidewalk cafes), 18.47.110 (Murals), and 18.50 (Glossary). (Applicant City -Initiated) (Case File 2017-22 A) I, PREPARED BY: Martin Reeder, AICP ./vl' DEPARTMENT: Planning. PHONE: 619-336-4313 EXPLANATION: On October 4, 2011, the City Council initiated a Code Amendment that was intended to clean up the Land Use Code (LUC). Since adoption of the new code in June 2012, there have been various discrepancies and typographic issues that needed to be remedied. Subsequent amendments have been processed that ultimately covered more than the items contained in the original effort; however, items still remain that cause issues with administering the LUC. These periodic updates have also included more current amendments that have since come to the fore. There are still remaining items to be amended, which will follow on later dates. APPROVED BY: The changes to Sections 7.10, 18.12, 18.30.150, 18.30.200, 18.47.110, and 18.50 were prepared and considered by the Planning Commission on October 2, 2017. The attached Background Repot describes the change in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: Finance APPROVED: MIS X STAFF RECOMMENDATION: Staff concurs with the Planning Commission's recommendation to adopt the amendments to Title 18. BOARD / COMMISSION RECOMMENDATION: The Planning Commission recommended approval of the Land Use Code amendment. Ayes: Baca, DelaPaz, Flores, Quintero, Yamane Absent: Garcia, Sendt ATTACHMENTS: 1. Background Report 2. Findings 3. Proposed Code changes 4. Planning Commission Resolution 2017-24 5. Public Hearing Notice 6. Ordinance 142 of 304 BACKGROUND REPORT Staff Recommendation Staff supports all the proposed amendments included in this staff report and recommends that the City Council approve the amendments. History On October 4, 2011, the City Council initiated a Code Amendment that was intended to clean up the Land Use Code (LUC). Since adoption of the new code in June 2012, there have been various discrepancies and typographic issues that needed to be remedied. Subsequent amendments have been processed that ultimately covered more than the items contained in the original effort; however, items still remain that cause issues with administering the LUC. These periodic updates have also included more current amendments that have since come to the fore. There are still remaining items to be amended, which will follow on later dates. Proposed Changes A. Trash and Recycling enclosures There are two general references in the Municipal Code referring to trash and recycling containers. Title 7 includes specific guidelines, and Title 18 states the need for enclosures for residential, commercial, institutional, and industrial land uses, and refers back to Title 7 for the design. There is a conflict in that Title 18 requires a roof for enclosures where the same requirement is not included in the design guidelines under Title 7. To remedy the conflict, staff suggests adding the following section, which will ensure consistency with Title 18: 7.10.080 — Enclosures required D. Enclosures shall be constructed with a roof. B. In addition, the design guidelines under Title 7 are out of date and need updating. Staff suggests removing Table 1 from Section 7.10.080 and relying on the reference in subsection 'A' to "trash enclosure guidelines adopted from time to time by the resolution of the City Council". Staff has attached the trash enclosure guidelines used by the City of Escondido, which provide several examples and specific criteria for trash and recycling enclosures. If the Commission and Council are amenable to using these particular guidelines, staff will reformat the document for the City of National City and keep the guidelines on file in the Planning Department for reference. Attachment 1 143 of 304 C. Title 18 has three identical references to trash and recycling enclosures in sections 18.42.050 (C) (9); 18.42.060 (A) (5); and 18.42.070 (A) (5), which read as follows: a. Standards are found in Title 7, Section 7.10.080 (Enclosures required). b. Enclosures shall be provided with receptacles for both rubbish and recyclable materials. c. Enclosures shall be constructed with a roof. The public notice references changes to this section; however, no changes will be made at this time. D. Glossary In the Glossary section of the LUC, the definition of "Variance" refers the user to Chapter 18.10, which is the section entitled "Understanding the Land Use Code". The correct reference should be to 18.12.120 - Variances. E. Right -of -Way activities Economic Development staff has been working with the Chamber of Commerce and the local business community on a right-of-way enhancement program ("program") in an effort to further utilize public space and activate commercial rights -of -way. The purpose of the program is to beautify, activate and promote the City by working with the business community to enhance portions of the public right-of-way. The program is intended to create spaces that cultivate community and culture, increase property values for National City and spur economic growth and income to local merchants by encouraging pedestrian traffic. The program includes criteria for outdoor displays and outdoor seating, among others. These two items are already covered by the LUC; however, the pertinent sections need to be updated to accommodate the new program. F. Chapter 18.30.150 — Outdoor display or sale of merchandise — regulates what type of display is permitted and is related to private property only. This Code section allows businesses such as grocers, flower stores, auto sales business, etc. to display merchandise outside their stores (subsection B.1). There is also a provision allowing other items, as determined by the Planning Department, that are found to be customary to the type of business requesting the display (subsection B.2). The program envisions allowing various items not covered by 18.30.150 to be displayed in the right-of-way. Items include furniture, books and magazines, baked goods, hand- crafted products, art work, bicycles, and others. The program also lists items not 2 144 of 304 permitted in the right-of-way, including alcoholic beverages, tobacco products, large or bulky items, etc. Therefore, staff is suggesting the addition of the following section: 18.30.150 (B) (3) Other items not covered in this section may be permissible as allowed by an established right-of-way enhancement program. G. 18.30.200 — Sidewalk cafes — contains standards for such uses. This section is mostly adequate to cover the activities contained in the right-of-way activation program. However, the permitting requirement refers to a permit not yet established by the City (minor use permit) as follows: B. Permit Requirements. A sidewalk cafe. shall require the approval of a minor use permit and an encroachment permit by the city council. In order to bring this subsection into compliance with the pending right-of-way activation program, staff suggests the section be updated as follows: B. Permit Requirements. A sidewalk cafe shall require the approval of a right-of-way permit as specified by an established right-of-way enhancement program. The program permit will include encroachment agreements and minimum insurance coverage requirements, as well as design guidelines for quantity and placement for items to be displayed or located in the right-of-way. H. Murals Section 18.47.110 of the LUC — Murals — states as follows: Murals or mural -type signs, including those described as artistic murals, shall be treated as any other sign subject to signage area requirements. Recent public art projects have included artistic murals. In discussions with the Public Art Committee and A.R.T.S. (A Reason To Survive) on potential future murals, it has become apparent that limiting artistic murals the same way that mural signs are regulated is an issue in that, while signs and commercial messages should be regulated with regard to size, limiting artistic murals affects their artistic effect and power. To remedy the conflict between mural signs and artistic murals, references to "artistic murals" should be removed from Section 18.47.110 (Murals) and 18.47.040 (Definitions) 3 145 of 304 and included in a new Code section. This would allow mural signs to continue to be regulated with regard to time, place, and manner, but would allow artistic murals to be installed subject to appropriate permits and/or processes. While there is no specific section or permitting process currently ready for inclusion in the LUC, staff suggests adding the following definition to the Glossary: Mural. "Mural" means a painting, graphic design, or pictorial representation applied directly or attached to an exterior mounting surface or exterior wall that is visible from any point of any public right-of-way, including public street, sidewalk or trail. Any representation which identifies a business or building by logo, product, service, trademark, message, or slogan shall be considered a sign. Staff is envisioning a separate Code Amendment process intended to formulate a new Code section to allow for the creation of original art murals on private property through an administrative permit to be established. Analysis All of the proposed changes correct, modify or enhance existing Code sections. No significant changes will result from the changes and no new uses will be established. Changes will allow staff to better administer the LUC, as well as improve the public's access and experience of the City (right-of-way activation, public art, etc.). Findings for Approval There are two findings for approval, one related to General Plan consistency and one related to compliance with the California Environmental Quality Act (CEQA). General Plan conformance The requested amendments are consistent with the General Plan, as the Code sections already exist. The amendments are minor in nature and would improve the ability of staff to administer the Code. No increase in allowable densities, development intensity, or land use would result from, the change. _ CEQA compliance This application is not considered to be a project under CEQA as any changes would be in relation to ministerial projects, which are exempt from the application of CEQA per Section 21080 of the Public Resources Code; ministerial projects are already exempt. 4 146 of 304 Summary The proposed amendments will help staff in administering the LUC and will clarify or modify existing outdated Code sections. In addition, the changes provide the framework for the pending right-of-way enhancement program. Options 1. Approve the changes to Sections 7.10, 18.12, 18.30.150, 18.30.200, 18.47.110, and 18.50 of the Land Use Code based on the attached findings; or 2. Deny the changes to Sections 7.10, 18.12, 18.30.150, 18.30.200, 18.47.110, and 18.50 of the Land Use Code based on findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date. The Planning Commission held a public hearing on the proposed amendments at their meeting of October 4, 2017. The Commission recommended approval of the amendments to the City Council. Staff is also recommending approval of the requested Code Amendments. 5 147 of 304 RECOMMENDED FINDINGS FOR APPROVAL, 1. That the proposed amendment is consistent with General Plan policy, because the Code sections already exist, the amendments are minor in nature, and would improve the ability of staff to administer the Code. No increase in allowable densities, development intensity, or land use would result from the change. 2. That the proposed amendment has been reviewed to be in compliance with the California Environmental Quality Act (CEQA); the- project is not considered a project under CEQA, as any changes would be in relation to ministerial projects, which are exempt from the application of CEQA per Section 21080 of the Public Resources Code. Attachment 2 6 148 of 304 Proposed Code changes Deleted -language Proposed language 7.10.080 - Enclosures required. A. All commercial, industrial, institutional, and multifamily residential uses shall be provided masonry trash enclosures which shall comply with the trash enclosure design guidelines adopted from time to time by resolution of the city council. It shall be the duty of the owner(s) of the affected property to provide and install the enclosure required by this Chapter 7.10. The planning commission may waive this requirement pursuant to a finding that the use does not generate a need for exterior trash receptacles. Properties with trash receptacles having cumulative capacity of ninety gallons or less shall not be subject to this requirement if suitable and sufficient containers as determined by the planning director are provided in accordance with Section 7.10.040A of this chapter. B. Multifamily residential properties containing no more than three units shall not be subject to the requirements of this section if the planning director determines that all of the following conditions exist: 1. The property is not of sufficient size, or the location and arrangement of buildings on the property precludes installation of a trash enclosure; 2. All trash receptacles can be screened so that they cannot be viewed from adjacent properties or city streets; 3. Dumpsters are not in use; receptacles are limited to metal or plastic cans. C. Any building or structure or portion of building or structure used for storage of rubbish and waste shall contain an approved floor drain connected to the public sewer system. D. Enclosures shall be constructed with a roof. TAB-LE-4 [18.50.010] - Generally. Mural. "Mural" means. a painting, graphic design, or pictorial representation applied directly or attached to an exterior mounting surface or exterior wall that is visible from any point of any public right-of-way, including public street, sidewalk or trail. Any representation which identifies a business or building by logo, product, service, trademark, message, or slogan shall be considered a sign. Attachment 3 7 149 of 304 Variance. For a definition of "variance" and provisions regarding variances, see Chapter 48:40 18.12.120 — Variances. 18.30.150 - Outdoor display or sale of merchandise. B. Permitted Displays in Commercial, Mixed -Use, and Industrial Zones. 1. In commercial, mixed -use, and industrial zones, service stations, auto dealers, recreational vehicle sales Tots, nurseries, licensed flower shops, grocers and neighborhood corner stores limited to the sale of fresh produce and flowers, and building material yards may display merchandise outdoors only on the same site approved for the business. 2. Other businesses in commercial, mixed -use, and industrial zones shall not display or sell merchandise outdoors except pursuant to a determination by the planning division that the display would be customary with that type of business and consistent with or comparable to the types of uses. 3. Other items not covered in this section may be permissible as allowed by an established right-of-way enhancement program. 18.30.200 - Sidewalk cafes. B. Permit Requirements. A sidewalk cafe shall require the approval of a mire-Pusc permit and eh e►acroach►ament pemait-lay the city ee +no4t right-of-way permit as specified by an established right-of-way enhancement program. 18.47.040 - Definitions. Mures"sr "fMural-type sign" means a sign painted on the exterior wall of a building consisting of graphics or images, either alone or in combination with letters. 44ufais of 4,AMural-type signs, 1 g-these-dcse-ibe4as artictic ra shaII be treated as any other sign subject to the signage area requirements. 8 150 of 304 RESOLUTION NO. 2017-24 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A MUNICIPAL CODE AMENDMENT AMENDING SECTIONS 7.10 (GARBAGE AND REFUSE COLLECTION), 18.12 (PERMITS AND APPLICATIONS), 18.30.150 (OUTDOOR DISPLAY OR SALE OF MERCHANDISE), 18.30.200 (SIDEWALK CAFES), AND 18.47.110 (MURALS). APPLICANT: CITY -INITIATED. CASE FILE NO. 2017-22 A WHEREAS, pursuant to the terms and provisions of the Government Code of the State of California, proceedings were duly initiated for the amendment of the National City Municipal Code, Chapter 18.12.140 (B); and, WHEREAS, the Planning Commission of the City of National City, California, considered said proposed amendment at a duly advertised public hearing held on October 2, 2017, at which time the Planning Commission considered evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report provided for Case File No. 2017-22 A, which is maintained by the City and incorporated herein by reference; along with any other evidence presented at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, this action is taken in an effort to be compliant with applicable State and Federal law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Planning Commission of the City of National City, California, that the evidence presented to the Planning Commission at the public hearing held on October 2, 2017, support the following findings: 1. That the proposed amendment is consistent with General Plan policy, because the Code sections already exist, the amendments are minor in nature, and would improve the ability of staff to administer the Code. No increase in allowable densities, development intensity, or land use would result from the change. 2. That the proposed amendment has been reviewed to be in compliance with the Califomia Environmental Quality Act (CEQA); the project is not considered a project under CEQA, as any changes would be in relation to ministerial projects, which are Attachment 4 9 151 of 304 exempt from the application of CEQA per Section 21080 of the Public Resources Code. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of October 2, 2017, by the following vote: AYES: Quintero, Baca, Yamane, Flores, Dela Paz NAYS: None . ABSENT: Garcia, Sendt ABSTAIN: None. CHAIRPERSON 10 152 of 304 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, October 17, 2017, in the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: AN ORDINANCE AMENDING TITLE 18 (ZONING) SECTIONS 7.10 (GARBAGE AND REFUSE COLLECTDON), 18.12 (PERMITS AND APPLICATIONS), 18.30.150 (OUTDOOR DISPLAY OR SALE OF MERCHANDISE), 18.30.200 (SIDEWALK CAFES), 18.47.110 (MURALS), AND 18.50 (GLOSSARY) OF THE NATIONAL CITY MUNICIPAL CODE This amendment covers several sections of the Land Use Code. Changes would require covers for trash enclosures, correct a misstated reference in the Glossary, allow for certain uses in the right-of-way subject to a permit, and provides differentiation between public art murals and mural -type signs. The Planning Commission conducted a public hearing at their meeting of October 2, 2017 and voted 5-0 (with 2 absent) to recommend adoption of the Code Amendment. Anyone interested in this matter may appear at the above time and place and be heard. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the undersigned, or to the City Council of the City of National City at, or prior to, the Public Hearing. October 4, 2017 ®d Michael R. D la, CMC City Clerk Attachment 5 11 153 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 153 The following page(s) contain the backup material for Agenda Item: Public Hearing and Resolution of the City Council of the City of National City for a Conditional Use Permit modification for distilled spirits at an existing beer and wine -licensed restaurant (Tita's II) located at 3421 East Plaza Blvd. (Applicant: Roger CITY OF NATI COUNCIL 154 of 304 CALIFORNIA TATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Public Hearing and Resolution of the City Council of the City of National City for a Conditional Use Permit modification for distilled spirits at an existing beer and wine -licensed restaurant (Tita's II) located at 3421 East Plaza Blvd. (Applicant: Roger Speir) (Case File 2017-09 CUP) PREPARED BY: Martin Reeder, AICP DEPARTMENT: 'PI PHONE: 336-4313 APPROVED BY: EXPLANATION: The business owner has applied for a Conditional Use Permit (CUP) modification to sell distilled spirits at an existing restaurant (Tita's II) that was previously approved to sell beer and wine (CUP 2010-29). The business would continue to operate, as previously approved, from 10:00 a.m. until 1:00 a.m. daily, with alcohol sales ceasing at midnight. Planning Commission conducted a public hearing on June 5, 2017 and ultimately recommended approval of the Conditional Use Permit based on required findings and subject to Conditions of Approval. City Council considered a Notice of Decision at their meeting of September 19, 2017 and set the item the item for hearing in order to discuss the matter further. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per CEQA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff recommends approval of the Conditional Use Permit modification. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Flores, Garcia, Sendt, Quintero, Yamane Abstain: DelaPaz Absent: Baca ATTACHMENTS: '1. Overhead 2. Background Report 3. Recommended Findings & Conditions 4. Reduced Plans 5. PD Risk Assessment 6. Alcoholic Beverage/Food Sales Statement 7. Public correspondence 8. Planning Commission Resos 2011-39 & 2017-21 (a) 9. Public Hearing Notice 10. City Council Resolutions l 155 of 304 2017-09 CUP — 3421 East Plaza Blvd. — Overhead Attachment 1 1 156 of 304 BACKGROUND REPORT Staff Recommendation Staff recommended approval of the Conditional Use Permit (CUP) to the Planning Commission and continues to recommend approval to the City Council. Executive Summary The business owner has applied for a CUP modification to sell distilled spirits at an existing restaurant (Tita's II) that was previously approved to sell beer and wine (CUP 2010-29). The existing restaurant was also approved for karaoke and live entertainment. The business would continue to operate from 10:00 a.m. until 1:00 a.m. daily, with alcohol sales ceasing at midnight. A Type 47 (On -Sale Distilled Spirits) license is concurrently being processed with the California Department of Alcoholic Beverage Control (ABC). History The restaurant has been in operation for about seven years and has operated another business, Tita's Kitchenette, at 2720 Plaza Blvd. for almost 20 years. In 2011, Tita's II Restaurant received an alcohol license for on -sale beer and wine from ABC, which was approved by the City through a Conditional Use Permit (CUP-2010-29). The original CUP also permitted karaoke and live entertainment. Public comment from City Council meetin_z of September 18, 2017 Five community members spoke in opposition to the CUP modification request, including representatives of the Institute of Public Strategies. Concerns included violations of the existing CUP, morphing, calls for service (Police), ABC license violations, and exposure to children of alcohol. The applicant spoke in support of the proposal. The City Council set the item for hearing asking for additional infomnation on the types of alcohol products currently sold and advertisements for the restaurant. Site Characteristics The project location is an existing 4,200 square -foot suite located at 3421 East Plaza Boulevard, in the Minor Mixed -Use District (MXD-1) zone. The area is adjacent to other commercial uses within the Plaza East Shopping Center. Single-family residential uses are located to the east in the Small Lot Residential (RS-2) zone and Multi -unit residential uses are located to the south in the High Density Mufti -Unit Residential (RM-2) zone. Currently, the restaurant's menu notes that all "liquor" sold is wine -based, including Korean liquor (soju), and sake. The sale of soju which contains not more than 24 percent of Attachment 2 2 157 of 304 alcohol by volume and is derived from agricultural products is permitted by an ABC Type 41 license (On sale beer and wine — eating place). Triple sec is also included in this line of products. Existing approval As mentioned above, Tita's II was approved to sell beer and wine and conduct live entertainment in 2011. The resolution approving the CUP is attached (Planning Commission Resolution 2011-39. Speakers at the September 18, 2017 meeting alleged violations of conditions 26 (Licensee Education on Alcohol and .Drugs or L.E.A.D.) and 30 (No sale of alcohol without purchase of food). Proof of L.E.A.D. training (condition 26) is usually required at time of business license submittal. Tita's II was in business before the original CUP approval, so this requirement was not checked. It is unknown if all servers of alcohol at Tita's II are certified. However, the training is administered by ABC, who would be in charge of monitoring. Sale of alcohol with the purchase of food is a standard requirement in City Council Policy 707 and is included as a condition of approval with all alcohol CUPs. Staffing levels make it difficult to monitor this requirement specifically, although it is also a condition of the ABC license. However, the Planning Department does require the submission of an Alcoholic Beverage/Food Sales Statement annually. The statement provides the percentage of alcohol sales based on total sales. The 2016 statement provided by Tita's II shows that total alcohol sales were 10% of overall food and beverage sales. The statement is attached. ABC licensing Tita's II has a Type 41 ABC license (On sale beer & wine — eating place) and is in the application process for a type 47 ABC license (On sale general — eating place), which Yvould allow distilled spirits if approved. Community members at the September 18, 2017 Council meeting alleged that Tita's II was morphing into a Type 51 establishment, which would be a Club. Per ABC, a Type 51 license authorizes the sale of beer, wine and distilled spirits, to members and guests only, for consumption on the premises where sold. No off -sale privileges. Food service is not required. Minors are allowed on the premises. Given that Tita's II is a public restaurant, it would not be eligible for a Type 51 license. Furthermore, the approved CUP does not allow for sale of alcohol without food. 3 158 of 304 Advertisement A copy of an advertisement was provided both at Planning Commission and City Council. Concerns were expressed due to the inclusion of the term "dancing", that a cover charge was in effect on some nights, and that an age limitation was in place. The Land Use Code allows dancing, as well as bands, audience participation, karaoke, or other live entertainment subject to a CUP. While dancing is not explicitly mentioned in the approved CUP, it is not prohibited. Dancing was discussed at the 2011 Planning Commission meeting and was specifically not prohibited, despite concerns raised by community members speaking in opposition to the CUP at that time. The age restriction and cover charge is specifically related to the live bands that perform on Friday and Saturday nights. The cover charge and age limitation (no children under 14) take effect after 9:00 p.m. on these nights only. There is no prohibition in the Municipal Code that prohibits a cover charge at a restaurant. Unless food is no longer available for purchase after 9:00 p.m., there is no restriction on limiting patrons by age or in charging a cover charge. One potential issue is that advertisement outside of the restaurant of specific bands or events is prohibited (condition no. 35 of Resolution 2011-39). A perfunctory check on Facebook showed a band schedule, which would technically be in violation of this condition. However, the last occurrence of this type of advertisement was April 4, 2017; therefore, there is no current violation. Calls For Service The Police Department provided information on Calls For Service, crime cases, and arrests. Most cases or arrests did not happen directly at the business, but within a 100ft radius. Calls For Service are for the exact address. There were six crime cases, none of which occurred at the business. There were twelve arrests, three of which were at the business — two disorderly conduct (alcohol -related) and one felony parole violation. There were nine calls for service. Most were seemingly unrelated to alcohol. Although one was for a patron refusing to leave. This information is attached for further review. Proposed Use The applicant is proposing to sell distilled spirits in addition to beer and wine. The floor plan provided with this application shows 20 separate seating tables, six booths, and provides 80 seats within the building. The restaurant also includes an outdoor seating area, which provides 21 tables and 58 seats. No alcohol is served outdoors. The applicant wishes to modify their existing CUP, which approved beer and wine sales to include distilled spirit sales in the restaurant, which requires modification of the existing CUP. Alcohol would continue to be delivered to the table upon request with the sale of 4 159 of 304 food. Live entertainment will continue as part of business operations. No change to the existing operating hours or construction is proposed. Analysis Section 18.30.050 of -the Land Use Code (LUC) allows for on -site accohol sales with an approved CUP. The proposal to sell distilled spirits triggers the need for a modification to the existing CUP. Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. Mailing — All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 189 people, 74 occupants, and 115 owners. Community Meeting — Pursuant to Section 18.30.050 (C), a community meeting was held Monday, April 24, 2017 at 6:00 pm at the subject restaurant. The meeting advertisement is attached. There were no community members in attendance. Concerns were raised at the May 5, 2017 Planning Commission meeting that notice of the community meeting was not received by all community members. Although not directed to by the Planning Commission, the applicant held a second community meeting on Monday, June 26, 2017 at 6 p.m. at the subject property. There were six attendees at the meeting including three employees from the Institute for Public Strategies (IPS). The applicant answered questions about the type of alcohol sold, hours of operations, and current practices to decrease sound issues. The community meeting advertisement and sign -in sheet is attached. Distance Requirements — Chapter 18.030.050 (b) requires a 660-foot distance from sensitive uses such as schools. However, restaurants with greeter than 30% of their area devoted to seating (which applies in this case) are exempt from this distance requirement. There is one school within 660 feet, Ira Harbison Elementary School. Public Comments — One public comment was received expressing concerns of the proposal. The concerns include possible noise issues, late business operating hours, and possible increases to neighborhood disturbances (Attachment 9). Required findings The Municipal Code contains required findings for CUPs. There are six required findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional tis P and cc m lic t ii i .Z f .,e Permit and ,.�.� � �p,,,:s �»�4h aE� other applicable provisions of the. Land Use Code. 5 160 of 304 The use is allowable within the Minor Mixed -Use District zone pursuant to a CUP, and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. Alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. A restaurant use is consistent with the Minor Mixed - Use land use designation contained in the Land Use and Community Character (LU) element of the General Plan. In addition, the property is not within a Specific Plan area. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. No expansion of the building is proposed. The proposal involves an existing restaurant in an existing commercial space, which was already analyzed for traffic impacts when it was constructed. In addition, because the sale of alcohol would be accessory to the sale of food, no measurable increase in traffic is expected. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed alcohol sales would be accessory to a restaurant use, which is located in an existing commercial area. The addition of alcohol sales is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed use is consistent with the previously approved CUP and will be subject to the original conditions that limit the sale of alcohol and the hours that it will be available; no alcohol will be sold after 12:00 a.m. and will only be available with the sale of food. In addition, all business staff is required to receive Responsible Beverage Service & Sales (RBSS) Training. 6 161 of 304 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). The project is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted by right in the mixed -use zones. Given that there is no calculable increase in traffic and no other impacts are anticipated, staff is of the opinion that the project would not result in any physical changes to the environment. 7. That the proposed use is deemed essential and desirable to'the public convenience or necessity. In this case the alcohol sales will contribute to the viability of a restaurant, an allowed use in the Minor Mixed -Use District (MXD-1) zone. Department and Agency comments Alcohol Sates Concentration/Location — Per ABC, there are currently two on -sale licenses authorized for Census Tract (120.02). For reference, the alcohol outlets in the census tract are: Name Address License Type* CUP Gapo Resto and Karaoke 933 S Harbison Ave. 41 - Tita's Kitchenette II 3421 E Plaza Blvd 41 Y * Type 41 — On -Sale Beer and Wine for Bona Fide Public Eating Place Both of the alcohol licenses are restaurants, which also includes the existing beer and wine license for the subject property. The existing restaurant will be subject to the most recent Council Policy standards for on -sale alcohol CUPs. Census tract 120.02 includes the area between Highway 805 and East Plaza Boulevard, and between East 8th Street and East Plaza Boulevard. The attached census tract map shows the location . of the subject tract. Per State ABC there are currently two on -sale licenses in this census tract (120.02) where a maximum of four are recommended. No new licenses are being added with this proposal. Police Department (PD) PD provided the attached Risk Assessment report on the property. The business received 14 points, which would be considered a medium risk. The Risk Assessment 162 of 304 allocates points based on the type of establishment (restaurant, market, bar, etc.), hours of operation, whether or not live entertainment is proposed, crime rate (generally), alcohol license concentration, calls for service, proximity to residential uses, and a background check of the business owner. There are three ranges that the business may fall into: 12 points or less (Low Risk), 13 to 18 points (Medium Risk), and 19 to 14 points (High Risk). Conditions of Approval The Conditions of Approval from the previous CUP (CUP 2010-29), stated in City Council Resolution 2011-39, would still apply to the property unless otherwise specifically modified. Additional conditions have been added specific to on -sale alcohol sales per Council policy 707 (alcohol incidental to food, hours of operation, RBSS training, etc.). • Planning Commission hearings Planning Commission conducted a public hearing on June 5, 2017. Commissioners asked questions regarding business operations and the crime rate. Concerns were raised by community members over alleged morphing of the restaurant into a nightclub and the selling of soju "liquor" (see discussion above). The meeting was continued to July 17, 2017. At the subsequent hearing, information on the crime rate and on types of liquor was provided to the Commission. PD indicated that the restaurant was located within Beat 21 which includes the northeast quadrant of the City and is considered a high crime rate area. The Commission asked staff to return with a resolution denying the CUP; however, no action was taken and staff was asked to return with resolutions for both approval and denial. At the August 21, 2017 meeting, the Commission voted to approve the Conditional Use Permit based on required findings and subject to Conditions of Approval. Summary The proposed use is consistent with the General Plan because distilled spirit sales for on -site consumption are a conditionally -allowed use in the Minor Mixed -Use District Zone. A CUP was approved for beer and wine sales at the property (CUP 2010-29), and the modifications comply with the objectives, standards, guidelines, and conditions of the original CUP. The proposed use to sell distilled spirits would be accessory to the existing restaurant use in a commercial area, which is not expected to increase the demand for parking or other services on the property. The addition of alcohol sales is not expected to have any significant effects on the area. S 163 of 304 OPTIONS 1. Approve 2017-09 CUP subject to the attached conditions, and based on attached findings; or 2. Deny 2017-09 CUP based on attached findings/findings to be determined by the City Council; or, 3. Continue the item for additional information 9 164 of 304 RECOMMENDED FINDINGS OF APPROVAL 2017-09 CUP — 3421 East Plaza Blvd. 1. That the proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because alcohol sales for on -site consumption are a conditionally -allowed use in the Minor Mixed Use District. 2. That the proposed use is consistent with the General Plan and any applicable specific plans, because alcohol sales are permitted, subject to a Conditional Use Permit, by the Land Use Code, which is consistent with the General Plan. In addition, a restaurant use is consistent with the Minor Mixed -Use land use designation contained in the Land Use and Community Character (LU) element of the General Plan. Furthermore, the property is not within a Specific Plan area. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion is proposed, and the use would be accessory to the existing restaurant in the commercial area. 4. That the site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, since the restaurant is existing and the proposed alcohol sales would be accessory to the restaurant use, which is not expected to increase the demand for parking on the property. 6. That granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed modification to sell distilled spirits at the existing wine -licensed restaurant is consistent with the previous approved use and is similar in nature to surrounding area uses. The modification will be subject to the original conditions that limit the sale of alcohol and the hours that it will be available; no alcohol will be sold after 12 a.m. and will only be available with the sale of food. In addition, all business staff is required to receive Responsible Beverage Service & Sales (RBSS) Training. 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, because it has been determined that the proposed Attachment 3 10 165 of 304 use is not a project per the Act. There is no calculable increase in traffic and no other impacts are anticipated; therefore, the project would not result in any physical changes to the environment. 7. That the proposed use is deemed essential and desirable to the public convenience or necessity, because alcohol sales will contribute to the viability of a restaurant, an allowed use in the Minor Mixed -Use District (MXD-1) zone. 8. That based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. RECOMMENDED FINDINGS OF APPROVAL 2017-09 CUP — 3421 East Plaza Blvd. 1. Granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the beat in which the subject property is located has a high crime rate. 2. That based on finding number one above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of distilled spirits pursuant to law. 11 166 of 304 RECOMMENDED CONDITIONS OF APPROVAL 2017-09 CUP — 3421 East Plaza Boulevard General 1. This Conditional Use Permit modification authorizes the sale of distilled spirits at an existing restaurant with beer and wine sales, located at 3421 East Plaza Boulevard. Unless specifically modified by this resolution, all previous Conditions of Approval as stated in City Council Resolution 2011-39 are still in effect. Plans submitted for permits associated with this project shall conform to Exhibit A, case file no. 2017-09 CUP, dated 3/30/2017. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the Califomia Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 4. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Municipal Code. 5. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 6. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. Planning 7. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a 12 167 of 304 R. city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgement to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 9. Alcohol shall be available only in conjunction with the purchase of food. 10. The sale of alcoholic beverages shall be permitted only between the hours of 10:00 a.m. to 12:00 a.m. daily. 13 i%jl•4f:I'�R[FT:�� CD O �L... D CD EATING AREA r-Votre yr ilia V, Ora roi aw w u: vranw�r 1ql► '� 111► q� f araverrairwr MUM ,let now I dm neli WW1 liThaliant az tan.*a*IA • en =ft We aft MOO e itne 1{M NOM �Al Y/,' We pi ES D an it ifM 1-11;110.f WI On 0 MVP Weld talicwr *SW GP MUM 0•eal fame ...' , PROPOSE: 1 FLOO►z .Q PIAF ew••1 r■•,1•• A2.1 CASE PULL;i 28l—Y— 169 of 304 NATIONAL CITY POLICE DEPARTIVIENT ALCOHOL BEVERAGE CONTROL RISK ASSESSMENT DATE: 06105/201.7 BUSINESS NAME: Tita's 11 Restaurant . ADDRESS: 3421 E. Plaza Blvd, National City, CA 91950 OWNER NAME: Speir, Estrellita, Rosales DOB: 09/2411950 OWNER. ADDRESS: 6625 Parkside Avenue, San Diego, CA 92139 (add additional owners on page 2) I. Type of Business 1 Restaurant (1 pt) Market (2 pts) Bar/Night Club (3 pts) Tasting Room (1pt) H. Hours of Operation Daytime hours (1 pt) Close by 1 1pm (2 pts) • Close after 1 i pm (3 pts) III. Entertainment Music (1 pt) Live Music (2 pts) • Dancing/Live Music (3 pts) No Entertainment (0 pts) IV. Crime Rate Low (1 pt) Medium (2 pts) • High (3 pts) V. Alcohol Businesses per Census Tract ✓ Below (1 pt) Average (2 pts) Above (3 pts) Notes: Per owner (Roger) business is open on Mon /Tue from 10 am - 3 pm. On Wed/Thur open from 10 am - 3 pm then reopens at 5 pm . until midnight. Fri / Sat & Sun opens at 10 am and closes at 1 am (Sun until - midnight). Has Karaoke / give Music / Dancing Wed thru Sun. after 6 pm only. ABC Allows 4 On Sale and 2 Off Sale Licenses for Census Tract 0120.02. Currently there are 2 On Sale and 2 • Off Sale. Revised: 8116 Attachment 6 15 170 of 304 National City Police Department ABC Risk Assessment VI. Calls for Service at Location (for previous 6 months) J Below (1 pt) Average (2 pts) Above (3 pts) VII. Proximity Assessment (1/4 mile radius of location) Mostly commercial businesses (1 pt) Some businesses, some residential (2 pts) Mostly residential (3 pts) VIII. Owner(s) records check No criminal incidents (0 pts) Minor criminal incidents (2 pts) Multiple/Major criminal incidents (3 pts) Low Risk ( 12pts or less) Medium Risk (13— 18pts) High Risk (19 — 24pts) Total F oints 14 - OWNER NAME: Speir, Roger, Loren DOB: 02./13/1941 OWNER ADDRESS: 6625 Parkside Ave, San Diego, CA 92139 OWNER NAME: DOB: OWNER ADDRESS: Recommendation: Completed by: Sergeant Shephard Revised: 8/16 2 of 2 Badge ID: 402 16 171 of 304 5yr1flpnd (P) 20-013 C n ne.weafefid d ctiorr Tata I ,.a.• • al.. . ai encl 4—,:atto -, • t . ,„, -. 6 vit..- . , i, A '•• • .\ . ,.. ,.., 844 it ‘.- . :•.,.- , •,. 4, • • • ,t, , andrar ficsupioa4,....m "'nght4itie("asivatili iitis iit,istio-Akstiraits i - "- -- ' ;tswid9 d-scoroare Com oration, AI pontfrreeetvell *I MOO riiear4!ti. *WM end,4061. kg/pm traits NAVTECLO 2006 Tele Mos NO-rIft America, Inc.• it ., .1111T-. '''' ,1:11.11 - life • ...usit, . , : Agifi'' ' '' — ' Source: Microsoft Mappoint NCPD CAU, 4/18/07 City of National City Beat 21 17 Martin Reeder 172 of 304 From: Sent: To: Cc: Subject: Daryn Beauchesne Tuesday, September 26, 2017 9:56 AM Martin Reeder; Graham Young; Steve Shephard; Jose Tellez David Espiritu RE: Tita's U CUP Follow Up Flag: Follow up Flag Status: Flagged Below is the information requested for TITA'S Restaurant at 3421 E Plaza Blvd from 01SeDt2016-26Seot2017. (Note: Most cases/arrests did not happen directly at the business but within a 100ft radius. Calls For Service are for the EXACT address, no radius.) CRIME CASES = 6 "r occurred at the business. ARRESTS = 12 may, 131)q.4 ., . - COMPA 1 ROOE5ERY COMMERCIAL 1 of - SIMPLE A.S5 U LT 1 +.1 r 1 • 4 DRurqic. IN 1.1E 5 NAP TI s - 0 a 011— F" business: 2 Disorderly conduct/alcohol and 1 felony parole violation. *None of these cases 5,`Three (3) of the arrests occurred at the 18 CALLS FOR SERVICE = 9 'r1orit 1 03 t 415 REFUSING TO LEAVE 11-50 FIELD INTERVIEW National City Police 3421 E Plaza BI National City Police 3421 E PLAZA BL ..`r .e, aat 9/14/2016 12:37:02 PM 9/16/2016156.13AM 03 UNKNOWN PROBLEM I National City Police 13421 E Plaza IN 1 9/16/2018 9:29:55 PM I 01 111-83 ACCIDENT NO DETAIL National City Police 3421 E PLAZA BL 10/10/2016 7 24 34 PM 02 05 05 I a2 L 03 459A AUDIBLE BURG ALARM II National City Police 13421 E Plaza BI IMPOUND PRIVATE IMPOUND PRIVATE 11-81 ACCIDENT MINOR INJURY 415 SUBJECT National City Police National City Police National City Police National City Police 3421 E Plaza Bl 3421 E Plaza BI . 3421 E Plaza BI 3421 E Plaza BI 1 Please let me know if you deed anything further from CAU. Thanks! 12ayn BeaucIene CRIME & INTELLIGENCE ANALYST NATIONAL CITY POLICE DEPARTMENT DBEAUCHESN E@NATIONALCITYCA.GOV 12/5/2016 12:16:30 AM 112/24/2016 5 49:07 AM I 12/24/2016 5:54:29 AM I 2/5/2017 8-47.41 PM 8/5/2017 10:31:30 PM From: Martin Reeder Sent: Monday, September 25, 2017 12:23 PM To: Daryn Bea uchesne cDbeauchesne@nationalcityca.gov>; Graham Young <GYoung@nationalcityca.gov>; Steve SJephard <SShephard@nationalcityca.gov>; Jose Teliez <iTellez@•@nationalcityca.gov> Cc: David Espiritu <DEspiritu@nationalcityca.gov> Subject: RE: Tita's II CUP That wiU be perfect. Thanks Daryn! Martin From: Darya Beauchesne Sent: Monday, September 25, 2017 12:20 PM To: Martin Reeder <mr ederiairationalcitvca.gov>; Graham Young <GYoung@nationalcityca.govr Steve Shephard 2 19 174 of 304 <SShephard@nationalcitvca.eov>; Jose Tellez <JTc, Cc: David Espiritu <DEspiritu@nationalcitvca.eov> Subject: RE: Tita's II CUP ILL IIOLIV1101 city ca.eov> I provided calls to that exact address, crimes within 100ft. We can't do radius for calls, unfortunately. Is that what you want? ?Ja> n Beauchesne CRIME 84 INTELUGENCE ANALYST NATIONAL CITY POLICE DEPARTMENT DBEAUCH ESNEONATI ONALCITYCA.G OV From: Martin Reeder Sent: Monday, September 25, 2017 12:15 PM To: Graham Young <GYoung@nationalcitvca.gov>; Steve Shephard <SShepharuC nationalcityca.eov>; Jose Tellez <JTellez@nationa lcityca.gov_> Cc: David Espiritu <DEspiritu nationalcit ca.gov>; Daryn Bea uchesne <Dbeauchesne@nationalcityca.gov> Subject: RE: Tita's 11 CUP Hello again, I have the updated risk assessment that Sgt. Shephard provided (14 points overall). However, if I could please get updated crime stats for 3421 East Plaza Blvd., that would be swell. Last time Daryn provided all calls within 100 feet of the address. Timefrarne should probably be the last 12 months. Thanks, Martin From: Martin Reeder Sent: Monday, September 25, 2017 8:19 AM To: Graham Young <GYoung@nationalcitvca.gov>; Steve Shephard <SShephard@nationalcitvca.gov>; Jose Tellez <JTeilez@nationalcitvca.gov> Cc: David Espiritu <DEspiritu@nationalcitvca.eov>; Daryn Beauchesne<Dbeauchesne@nationalcityca.eov> Subject: RE: Tita's II CUP Thanks guys, will say that I got crinne'stets for the property in between the two planning commission meetings. I think Steve also updates the risk assessment with the crime stats (we had (originally said we didn't need them). I wily double-chec the file this morning and let you know exactly what I need. Best, Martin From: Graham Young Sent: Monday, September 25, 2017 6:40 AM To: Steve Shephard <SShephard@nationalcitvca.gov>; Jose Tellez <JTellez@nationalcityca.eov> Cc: David Espiritu <DEspiritu@nationalcitvca.eov>; Martin Reeder <mreeder@nationalcityca.eov>; Daryn Bea uchesne 3 20 175 of 304 <Dbeauchesne@nationalcit ca. ov> Subject: RE: Tita's II CUP Hi Steve, Please do me a favor and reach out to Martin instead of waiting for him to reach out to you so we can get the stats from Daryn early. Thanks, Graham From: Steve Shepherd Sent: Thursday, September 21, 2017 5:57 PM To: Jose Tellez <JTeliezCa@nationalcitvca.gov> Cc: David Espiritu <DEsoiritu@nationalcitvca.gov>; Graham Young <GYoung@nationalcitvca.gov>; Martin Reeder <mreeder@nationa Icityca.gov> Subject: RE: Tita's 11 CUP Hi lose, Thank you. I will wait to hear from Martin for further instructions. Steve From: Jose Tellez Sent: Wednesday, September 20, 2017 7:00 AM To: Steve Shepherd <SSheohardtnationalcitvca.gov> Cc: David Espiritu <DEspiritu@nationalcitvca.gov>; Graham Young <GYoung@nationalcitvca.gov>; Martin Reeder <mreeder(a7nationalcitvca.gov> Subject: Tita's II CUP Hi Steve The CUP for Tita's II was held over for ,; Public Hearing. The Council requested updated crime stats for the business / area. Martin will be reaching out to you with more details. Thank you, Jose Jose Tellez, Asst. Chief National City Police Dept. 619-3364513 itellezelnationalcitvca.nov 21 4 176 of 304 ldilloifk Business Name: Address: Proprietor/owner: Phone No. ALCOHOLIC BpERAGEffe0OD SALES STATEMENT IITA Re s71:1/4 ofdliti7 3q21 E: Pia,z41 Business License Number " 0 "teieie Print) _Zed/ 3eie-o59$0 Total Food Sales for 2016 41! S Total alcoholic beverages sale for 2016 4 49 7i 10 0 • % sales of alcoholic beverages IL) AI' certify under penalty of perjury that the information above is true and accurate to the best of my knowledge. Signature Print Name Title Date 2- 27- 20/7 Attachment 6 22 177 of 304 Jessica Madaemba vrom: .Planning Sent Tuesday, May 30, 2017 11:28 AM To: Jessica Madamba Subject: FIN: NOTICE OF PUBLIC HEARING FYI. You can include this as an attachment in your report and also in the analysis. From: Bernice tmailto:bernicel0@cax.net) Sent: Tuesday, May 30, 2017 11:16 AM To: Planning Subject: NOTICE OF PUBLIC HEARING National City Planning Commission Brad Faulston, Deputy City Manager Gentlemen: Regarding the City Council meeting on June 5, 2017, I am presently unable to attend but 1 would like to send my request to the Council. I would like to vote AGAINST granting the request of Roger Spear obtaining a permit to sell distilled spirits This neighborhood already has too many businesses selling alcohol. Also, being able to stay open until 1 a.m. is just adding more drunkenness and noise to disturb the residents of the neighborhood. This block has its share of bars and loud music until late in the ~sight. Two people were arrested on this block over the holiday. one was a screaming drunk woman and the other was a man who I saw going up and down our block looking into cars, etc. The live entertainment is a concern and is already a nuisance. Your attention to this matter .�� areativ an.nreciatedo Attachment 7 23 Sincerely, Bernice Chunn 921 Olive Avenue National City CA 91950 Owner of this home since 195 179 of 304 Jessica Mademba From: Olga M. Florez <gallito@sbcglobal.net> Sent Saturday, June 03, 2017 6:03 PM To: Planning Subject: Modification to add Distilled Spirits .Titans II Dear Mr. Brad Raulston, Please accept our concerns in regards to the modification that is being requested by Tita's owner. We are concern that this business is so close in proximity to Residential homes. We. own a house that shares a wall with this business park. We have had a lot of nuisances already coming from the dance studios and drunk drivers driving late at night with loud music in the alley in between our homes and this business park were Tita's II is located. l will be present at the public hearing and hope that the City Management will consider the needs and tranquility of the residents . Respectfully Olga M. Florez 619-993-8804 Luz Angela Gonzalez Home owners 905 Olive Avenue National City, Ca. 91950 Sent from Yahoo Mail on Android 25 180 of 304 Tita's 11 Restaurant 3421 Plaza Boulevard National City, CA 91950 Public Concerns Morphing Tita's 11 Restaurant morphs into a night club on weekends from 9:00pm to I:O0am and is essentially violating its conditional use permit. Moreover, Tita's II does not have a type 51 license to run a night club, yet according to their own admission and promotions materials, it is clearly operating as one. In their flyers, they advertise that dancing takes place after 9:00pm. While the restaurant was permitted by the City to have karaoke and live entertainment, it was not authorized to allow dancing anywhere on its premises. In a memorandum by the National City Police in 2010, the department cited serious public safety concerns in granting Tita's 11 a type 47 license, mainly due to morphing issues and how they would drain police resources. Additionally, research shows that morphing increases risky alcohol sales in on -premise outlets. In a recent study led by the Pacific Institute for Research and Evaluation (PIRE), researchers uncovered disturbing findings in communities where morphing was permitted. In a two-year study, researchers conducted ethnographic observations of 97 alcohol outlets across six cities in California. These were their findings: • 50 individual police reports related to on -site fights, assaults, stabbings, gun shots, and robberies Homicides e Increased number of persons driving under the influence, especially on weekends Promoting Night Club Atmosphere to Underage Youth In their promotional materials, Tita's I! blatantly markets their night club atmosphere to minors under the age of 21. They state that their cover charge for minors 14 years old and up is only five dollars after 9:00pm. This raises serious concerns that they might be selling alcohol to underage youth and exposing them to the dangers of night life. If Tita's 11 wants to operate a legal night club, they should apply for a type 51 license, which will prohibit minors under the age of 21 from entering the premises. However, it seems as though Tita's II wants to have it both ways: allow minors into their establishment without applying for the type 51 license that would bar minors under the age of 21. 26 181 of 304 In violation of the RBSS Ordinance According to National City law, every business that sells or serves alcohol, is mandated to attend a Responsible Beverage Sales and Service (RBSS) training. This training requires owners, managers and employees that sell or serve alcohol to attend this training. It is designed to prevent alcohol outlets from selling to minors and overserving intoxicated patrons. Tita's II has not attended these mandatory -by-law trainings since March 21, 2012. Proximity to Local School Tita's II is only 660 feet away from Harbison Elementary School, just 160 feet away from the ABC's 500 feet requirement. The concern here is that while Tita's it claims to only sell alcohol two hours after school is over, children have extra-curricuiar activities that fall into the late afternoon —which means that they will still be exposed to the sale of alcohol as they walk home from school. Decrease in Quality of Life Tita's Il has already become a source for public complaints. If allowed to obtain a type 47 license, the dynamics of the community will only get worse as Tita's II will feel emboldened to completely morph into a night club. It has been well documented that morphing increases crime and nuisance activity such as noise, litter, loitering, public urination, intoxication and Dills. This means that the quality of life In National City will go down, bringing with it a decrease in property value, which means Tess revenue for the City. It also means that the city's costs may increase due to issues such as increased emergency room visits, vehicle accidents, alcohol poisonings, as well paramedic and police calls for service. High Crime Area Tita's it is located within Beat 21, which includes the northeast quadrant of the City. According to the most recent Risk Assessrnent conducted by the National City Police Department, Beat 21 is a high crime rate area. Does the City of National City really want a night club in an already -high crime rate area? Conclusion If the City of National City allows Tita's II to obtain a type 47 license,'the restaurant will without a doubt morph into a night club, further acting with impunity. This will significantly increase the risk of crime and nuisance activity for other businesses, residents and families in that area. The question that every city planning commissioner and councilmember should ask is if the owners and staff of Tita's ii can be trusted to be good actors in the community. Their policies and deceptive practices have already proven 27 182 of 304 to be questionable as they promote their illegal night club atmosphere to 14-year-old youth, fail to comply with the RBSS ordinance and allow dancing on their premises without a city permit. 28 1110 Susan Fernandez 3421 E Rau Blvd. National City, CA 91950 (619) 434-7371 Open 1Qam 3prn daily 5pm-12am Wed, Thur & Suer Live bands Fri & Sat $pm-12arn *$s cover, age 14+ after 9pm 183 of 304 Karaoke Wed, Thur & Sun 6pm- 12am Several packages for big events available, call for details We have fast kitchenette style servings during the day then switch to a Waxed table service style restaurant after , At nit we have entertainment such as karaoke or a live :y: gal We also serve beer and wine , which- = sip greatwith both sing and damn Chicken Adobo Sizzling Pork Sisig Pork Sinigang, Lumpia & Lechon Kawali Beef Kare Kare Tita's Assorted Platter 184 of 304 National City Police Department Memorandum TO: Chief Adolfo Gonzales Al:,-,t4"`* *elkiFROM: Sgt. Graham Young DATE: October 12, 2010 SUBJECT: Conditional Use Permit modification of CUP-2010-29 for the sale of beer and wine at Tita's II. This Conditional Use Permit application is for an existing =Mutant at 3421 East Plaza Boulevard in National City. The application indicated that the applicant would like to sell beer and wine from the hours of 1000 hours to 0100 bow seven days a week (they currently sell until midnight), the appropriate ABC License would be a type 41 license (beer and wine only, no distilled spirits). Additionally, the applicant would like to have loursoke, live entertainment, a bar, a stage area and an outdoor dining area. With the addition ofthe 'bar," Meg II could not operate under a Type 41 license they would have to re -apply for a different license. On October 11, 2010,1 conducted a site survey of the establishment located at 3421 East Plaza Boulevard. The area is primarily a residential neighboibood with strip mall retail establishments directly acaoss the pares lot. Olive Grove Elementary School is approximately 1000 to 1500 away from the establishment on East 8th Street. Per ABC's conditions, as stated in the memo from Martin Reader (attached), the conditions restrict alcohol gsges hours to fit, 50/50 food and alcohol sales, no noise and sac bar. The police department believes that the City should follow the guidelines set forth by ABC and not allow alcohol sees past Wight and not to allow a bar area within the establishment. The ABC def nes "normal" mealtimes as 6:00 a.m. — 9:00 am., 11:00 a.m. -- 2:00 p.m., and 6:00 p.m. — 9:00 pm. Additionally, the police department believes that the City should not allow any sort of live en ertaimnent or stage area in a Type 41 ABC lied establisdmaent. Having a stage and live entertainment in a restaurant creates the atmosphere of a `night club" which generates issues such as promoters coming in and scheduling events that draw a crowd that could potentially pose problems. In the very recent past, when establishments have engaged such activities (bar, live entertainment and a stage) under a Type 41 license, the police d ent has encountered numerous problems with these establishments. 1 30 185 of 304 The problems incurred at Type 41 ABC license establishments when guidelines have been deviated from, have on many Vices, tied up police officers for hours on end and in many cam have left the City completely void of police peel especially on very busy nights (Fridays and Saturdays) while trying to resolve the problems. A Type 41 ABC license is for a bona fide eating establishment or fit When guidelines are eilenauvented in the licensing classification enacted by ABC such as creating a `bight club" (which is a Type 51 -- Club) the are an array of problems requiring police response. We have learned from past practice that once an ABC license has been granted it is nearly hmpoesiible to have that license revoked, and even tbnugh the owners of the business change, e, the license once granted to this location generally stays intact and never goes away. Thereifece, the City should be cautious about the activities we allow outside of licensing guidelines sat forth by ABC. Currently the City of National City has a total of 99 "On -sale" and "Off -sale" alcohol selling establishments. This equates to 11.6 alcohol selling establishments per square mile within the City. Until the end of the current budget caisis and the Police Department can hire enough officers to facilitate a dedicated unit to police and regulate establishments possming an ABC license, it is my recommendation that the City place a moratorium on the issuing of CUP'S for the sale of alcoholic beverages especially ones with live entertainment and erected stages, which, in the past have caused a drain on police resources. Sergeant Special Assistant to the Chief of Police National City Polio Department 2 31 186 of 304 Jessica Madamba From: Sent: To: Cc: Subject: Good morning, Jamie <dasher_4@cox.net> Thursday, July 20, 2017 9:52 AM Planning rstitascorp@gmail.com Conditional User Permit 2010-29 - Tita's 11 We received a letter inviting us to a meeting on 6/26/17, sponsored by Roger L Speir of Tita's Enterprise. The purpose was to discuss their request for a general liquor license, but we were not able to attend that meeting. The letter noted that the planning commission had scheduled a 7117/17 meeting to discuss. We never received any notice of the Planning Commission meeting, so not sure if it was held. I would like to go on record that my husband and I are very supportive of your granting Tita's Il a general liquor license. I believe this restaurant has been a great additional to our neighborhood and would like to insure their contained success. We cannot see any downside to permitting their sale of liquor. Thanks for recognizing our opinion. Sincerely, Jamie and Doug Asher 815 Mary Court National City, CA 91950 32 187 of 304 RESOLUTION 2011 — 39 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDMONAL USE PERMIT FOR THE EX A ISION OF AN EXISTING RESTAURANT AND THE MODIFICATION OF NONCONFORMING ALCOHOL SALES AT 3421 EAST PLAZA BOULEVARD APPLICANT: ROGER SPEIR; CASE ALE NO.2010-25: CUP WHEREAS, the City Council considered a Conditional Use Permit for the expansion of an existing restaurant and the modification of nonconforming alcohol sales at 3421 East Plaza Boulevard (APN: 669-101-05) at a duly advertised public hearings held on February 1, 2011, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearings the City Council considered the staff report contained in Case File No. 2010-29 CUP maintained by the City, and incorporated herein by reference along with evidence and testimony at saki hearing: and WHEREAS, this action is taker; pursuant to all applicable procedures required by State law and City law; and WHEREAS, the action recited herein is found to be essential l for the preservation of public health, safety and general welfare. NOW THEREFORE, BE IT RESOLVED by the City Council; of the City of National City that the testimony and eviOenoe presented to the City Council' at the public hearings held on February 1, 2011, support the following findings: 1. That the site for the proposed use is adequate In size and shape, since an alcohol license has been associated with this property for some time, and the proposed entertainment would be an accessory use to the existing restaurant in an existing neighborhood commercial center, and is not expected to significantly increase the demand for parking in the center. 2. That the site has sufficient access to streets end highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since Plaza Boulevard is classified as an arterial street In the Circulation Element, and the addition of accessory live entertainment is not expected to result in an appreciable increase in traffic. 3, That the proposed use will not have an adverse effect upon adjacent or abutting properties, singe the proposed use will be subject to conditions that restrict the hours that alcohol will be available, require compliance with City noise standards, and requfke the purchase of food with any alcohol pule. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since It will contribute to the viability of a restaurant, an established and allied use in the appicable commercial zone. 5. That public convenience and necessity may be served by a proposed use of the property for the rate seas 47:f Ele-oil itt boverages p °ra i i law. Attachment 8 33 188 of 304 Resolution No. 2011— 39 Page 2 BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved submit to the following conditions: GENERAL 1. This Conditional Use Pemiit authorizes live entertainment and the on -sale of beer and wine within a restaurant located at 3421 East Plaza Boulevard. Consumption of alcoholic beverages and live entertainment shall be limited to an area In substantial conformance with Exhibit B, Case File No. 2010-29 CUP, dated October 28, 2010. 2. Within four (4) days of approval, pursuant to Fish and Game Code Section 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees to the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department 3. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval, unless extended according to procedures specified in Section 18.116.190 of the National City Municipal Code. 4. This permit shall expire if the use authorized by this Resolution is discontinued for a peri of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Cods, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 6. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions Imposed upon the approval of this perrlti. Failure to return tihe signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit The applic nt shall also, submit evidence to the satisfaction of the Development Services Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County, The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future Interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney, and signed by the Development Services Director prior to recordation. BUILDING 7. Any plans submitted for improvements muss comply with the current editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 Energy and Handicapped Regulations. 34 189 of 304 Resolution No. 2011— 39 Page 3 FIRE 8. Plans submitted for improvements must comply with the current editions of the CFC, NFPA, Title 19. and National City Municipal Codes. 9. The required width of emergency fire apparatus access roads snail not be obstructed in any manner, including parking of vehicles. All access roads shalt be no less than 20 feet wide, no lees than 14 feet nigh, and shah have an ail weathered road with the ability to support 75 tt'ao sa; d ;OLLa of greater. Where a fire hydrant is located on a fire apparatus road, the minimum road width shall be 26 feet. 10. The project shall be evaluated for sprinkler and fire alarm requirements. 11. A contractor license is required. Fire Protection Systems require a C-16 license, and a Fire Alarm Systems require a C-10 license. The stamp shall be visible on all sets of plans. 12. Fire Sprinkler, Fire Alarm, Fre Protection Systems, and Fire Underground plans are to be directly submitted to the National City Fire Department under separate permit for review and permitting. Fees along with three sets of plans, including all "Cut Sheets and Calculations" shall be included upon submittal. Plan review shall be a 30 day plan review process, or 21 working days. No over the counter plan reviews accomplished. 13. Supervision (Fire Alarm) of sprinkler piping and fire detection devices shall be automatically supervised where more than 20 sprinklers are on the system. • 14.. Plans will not be reviewed until fees have been paid. Check is payable to the City of National City. 15. Upon submittal for permit, the following shall be included for underground: s Data sheet for Back -Flows • Data sheets for Private and Commercial Hydrants o Data sheets for Post Indicator Valves 16. Should any plan corrections be required, corAractor must correct the plan and re -submit to the Fire Department for approval once again prior to installation, 17. Once plans are approved, contact will be made with the contractor. Contractor will be required to retrieve the approved plan from the National City Fire Department. The contractor will be required to sign the permit and pick up the approved plans. Work may not commence prior to plan pickup. 18. A rough inspection of ail work is required prior to closure. All rough work shall be visible at time of insteac = 35 190 of 304 Resolution No. 2011— 39 Page 4 19. A request for an inspection shall be made 48 hours in advance. Inspection shall be made once work is complete utilizing approved and stamped plans_ Contractor shall be required to have the approved plans on site per code. 20. All contractors shall possess a National City New Business License prior to Fire Department plan submittal. A copy of the New Business License will be required at time of plan submittal. 21. Exit signs shah be Illuminated with green lettering per National City Ordinance requirements. 22. FDC caps to be Knox FDC Plugs. The application must be acquired from the National City Fire Department Administration Office. 23. If entrance/exit gates are used, gates shall be equipped with Knox Box and Emergency Strobes so as to provide emergency vehicle access and egress. A Knox Key Switch shall be required in conjunction with strobe for emergency access, and shall be placed at front of property. Please contact the National City Fire Department for exact field location. 24. During construction, project shall strictly following Chapter 14 of the California Fire Code edition "Fire Safety During Construction Alteration or Demolition of a Building". PLANNING 25. The sale of alcoholic beverages shall be limited to between the hours of 10:00 a.m. and 12:00 a.m., seven days a week. 26. All persons Who will be serving alcoholic beverages shall receive L.E.A.D. (Licensee Education on Alcohol and Drugs) training in Responsible Beverage Service from the State Department of Alcoholic Beverage Control or Responsible Hospitality Coalition. Training shall include a component addressing domestic violence. 27. Exterio.r advertising and signs of ell types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. There shall be no excessive advertising and/or marketing that targets youth. or holidays. 28. No alcoholic beverages shall be consumed outside of the Interior restaurant dining area without modification of this Conditional Use Permit. 29. No alcoholic beverages shall be available with take out or delivery service. 30. No alcohol shall lee available without the purchase of food. 36 191 of 304 Resolution No. 2011— 39 Page 5 31. The safe of alcohol shall not exceed the sale of food consumed on s. With the annual renewal of the National City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sates. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcoh:oi does not exceed the sale of food. Ail information obtained by an investigation of records shall remain confidential. 32. Perrnittee shall post signs, to be approved by the Planning Division, on the exterior building walls in compliance Mt Section 10.30.070 of the National City Municipal Code. Said signs shall not be less than 17 inches by 22 inches In size, with lettering not less than one inch in height The signs emit read as follows: "It is unlawful to drink an alcoholic beverage or to possess an open alcoholic beverage container in public or in a public parking lot. NCMC 10.30.050 and 10.30.060." 33. Entertainment shall be limited to the days of Wednesday through Sunday, and to the hours of 5:00 p.m., until midnight 34. All activities shall comply with Title 12 of the National City Municipal Code (Noise) at all Imes. 35. No public concert events are permitted as part of this permit No advertisement targeted for a specific performer or event may be circulated outside of the restaurant, and live entertainment shall be incidental to the restaurant use. 36. Service of the.outside seating areas shall cease at 9:00 p.m. daily. Tables and chairs shall be stored or otherwise removed from service. .7. A sound study shall be commissioned by the applicant to ensure that live entertainment complies with Title 12 of the National City Municipal Code (Nose). Rest shall be provided to the Development Services Deperiment and verified prior to any live entertainment being offered. 38. A detailed landscape and underground Irrigation plan, including plant types, methods of Planting, etc., shall be submitted for review and approval by the Planning Division prior to issuance of building permits. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation. 39. All plans submitted for approval shall reflect a parking lot configuration that is consistent with Land Use Code Section 18.58 — Off -Street Parking and Loading. 40. No bar is permitted as part al this approval. PQUCE 41. Permittee shall comply with ail regulatory provisions of the Business and Professions Code that pertain to the sale, display, and marketing or merchandising of alcoholic beverages. 37 192 of 304 Resolution No. 2011 — 39 Page6 BE IT FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to the applicant. BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.8. PASSED and ADOPTED this 18th day of February 01 1. ATTEST: Michael R. Dalla, ity Clerk PROVED AS TO FORM: is G. Silv City Attorney n Morrison, Mayor 38 193 of 304 Passed and adopted by the Council of the City of National City, California, on February 15, 2011 by the following vote, to -wit: Ayes: Councilmembera Morrison, Natividad, Rios, St�teIoc�is, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: _RON MCgRRISON Mayor of the City of National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2011-39 of the City of National City, California, passed and adopted by the Council of said Clty on February 15, 2011. City Clerk of the City of National City, Celifornia By: 39 194 of 304 RESOLUTION NO. 2017-21 a Item no. August 21, 2017 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT MODIFICATION FOR DISTILLED SPIRITS AT AN EXISTING BEER AND WINE -LICENSED RESTAURANT (TITA'S II) LOCATED AT 3421 EAST PLAZA BOULEVARD. CASE FILE NO. 2017-09 CUP APN: 569-101-05 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit modification for distilled spirits at an existing beer and wine - licensed restaurant, Tita's II located at 3421 East Plaza Boulevard at a duly advertised public hearings held on June 5 and July 17, 2017, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2017-09 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, at the Planning Commission hearing of July 17, 2017, the Planning Commission asked staff to return with a resolution denying the requested Conditional Use Permit modification; and WHEREAS, at the Planning Commission meeting of August 7, 2017, the Planning Commission took no action on the resolution denying the Conditional Use Permit modification and asked staff to return with resolutions for both approval and denial of the Conditional Use Permit modification; and, WHEREAS, this action is taken pursuant to all applicable proceduresrequired by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California that the testimony and evidence presented to the Planning Commission at public hearings held on June 5 and July 17, 2017 Support the following findings: 1. That the proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because alcohol sales for on -site consumption are a conditionally -allowed use in the Minor Mixed Use District. 40 Planning Commission (.1e Meeting of August 21, 'eel 7 Page 2 195 of 304 2. That the proposed use is consistent with the General Plan and any applicable specific plans, because alcohol sales are permitted, subject to a Conditional Use Permit, by the Land Use Code, which is consistent with the Genera! Plan, In addition, a restaurant use is consistent with the Minor Mixed -Use land use designation contained in the Land Use and. Community Character (LU) element of the General Plan. Furthermore, the property is not within a Specific plan area. 3. That the design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion is proposed, and the use would be accessory to the existing restaurant in the commercial area. 4. That the site is physically suitable for the type,- density, and intensity of use being proposed, including access, utilities, and . the absence of physical constraints, since the restaurant is existing and the proposed alcohol sales would be accessory to the restaurant use, which is not expected to increase the demand for parking on the property. 5. That granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed modification to sell distilled spirits at the existing wine -licensed restaurant is consistent with the previous approved use and is similar in nature to surrounding area uses. The modification wiii be subject to the original conditions that limit the sale of alcohol and the hours that it will be available; no alcohol will be sold after 12 a..rn. and Mill only be available with the sale of food. In addition, all business star is required to rive Responsible Beverage Service & Sales (RBSS) Training. 6. That the proposed project has been reviewed in compliance with the California Environmental Quality Act, because it has been determined that the proposed use is not a project per the Act. There is no calculable increase in traffic and no other impacts are anticipated; therefore, the project would not result in any physical changes to the environment. 7 That the proposed use is deemed essential and desirable to the public convenience or necessity, because alcohol sales will contribute to the viability of a restaurant, an allowed use in the Minor Mixed -Use District (MXD-1) zone. 41 Planning Commission( 3 Meeting of August 21, 4u17 Page 3 196 of 304 8. That based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit modification authorizes the sale of distilled spirits at an existing restaurant with beer and wine sales, located at 3421 East Plaza Boulevard. Unless specifically modified by this resolution, all previous Conditions of Approval as stated in City Council Resolution 2011-39 are still in effect. Plans submitted for permits associated with this project shall conform to Exhibit A, case file no. 2017-09 CUP, dated 3/30/2017. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the rational City Planning Department. 4. This permit shall become null and void if not exercised within one year after adoption of the Resolution of approval unless extended according to procedures specified in the Municipal Code. 5. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 6. This Conditional Use Permit may be revoked if the operator is found to be in violation of Conditions of Approval. 42 Planning Commission{ - Meeting of August 21, 2u17 Page 4 197 of 304 Planning 7. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The- RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the loermittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 8. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgement to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 9. Alcohol shall be available only in conjunction with the purchase of food. 10.The sale of alcoholic beverages shall be permitted only between the hours of 10:00 a.m. to 12:00 a.m. daily. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. 43 Planning Commission 6--=- Meeting of August 21, 2u17 Page 5 CERTIFICATION: 198 of 304 This certifies that the. Resolution was adopted by the Planning Commission at their meeting of August 21, 2017, by the following vote: AYES: Flores, Garcia, SBndt, Quintero, Yamane NAYS: None. ABSENT: Baca ABSTAIN: Dela Paz 44 199 of 304 CITY OF NATIONAL CITY Office of the City Clerk 1243 National City Blvd., National City, California 91950 619-336-4228 phone / 619-336-4229 fax Michael R. Dalla, CMC - City Clerk NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, October 17, 2017, in the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: CONDITIONAL USE PERMIT MODIFICATION TO ADD DISTILLED SPIRITS TO AN EXISTING BEER AND WINE LICENSE AT TITA'S II RESTAURANT LOCATED AT 3421 EAST PLAZA BLVD The Planning Commission conducted a public hearing at their meeting of August 21, 2017 and voted to recommend approval of the Conditional Use Permit by a vote of 5 to 1 with one member absent. Anyone interested in this matter may appear at the above time and place and be heard. If you challongc the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice, or in written correspondence delivered to the undersigned, or to the City Council of the City of National City at, or prior to, the Public Hearing. October 4, 2017' Michae Rl'(]alla, CMC City Clerk Attachment 9 45 200 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 200 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy # 203, Investments for fiscal year 2018, amending subsections 1 and 14.b of Section VIII and subsection B.1 of Section IX and adding terms to the "Glossary of Investm CITY OF NATIC 201 of 304 f, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy # 203, "Investments" for fiscal year 2018, amending subsections 1 and 14.b of Section VIII and subsection B.1 of Section IX and adding terms to the "Glossary of Investment Terms." PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4330 EXPLANATION: See attached explanation. DEPARTMENT: Finance APPROVED BY: (-07/4tia FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: 7,/ QFINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, adopting City Council Policy # 203, "Investments." BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. City Council Policy # 203, "Investments" 3. Resolution 202 of 304 Attachment Resolution of the City Council of the City of National City adopting City Council Policy # 203, "Investments" for fiscal year 2018, amending subsections 1 and 14.b of Section VIII and subsection B.1 of Section IX and adding terms to the "Glossary of Investment Terms." October 17, 2017 Explanation City Council Policy # 203, "Investments," XII C requires that the City's investment policy be reviewed and adopted at least annually. Following review by staff and consultation with the City's investment advisor, Chandler Asset Management, staff recommends the amendments below to the policy. ■ Section VIII. "Authorized and Suitable Investments": Subsections 1 and 14.b — amend to be consistent with a recent change to credit ratings language in California Government Code Section 53601 (not substantive changes). ■ Section IX. "Portfolio Risk Management": Subsection B.1 — add supranationals, money market funds, and the LAIF to securities excepted from 5% of portfolio limitation to provide additional opportunities to invest in liquid securities. ■ "Glossary of Investment Terms": Add Local Agency Investment Fund, Local Government Investment Pool, Municipal Securities, and Nationally Recognized Statistical Rating Organization. ■ Various nonsubstantive formatting changes. 203 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 17 204 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's investments is governed by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2 of 17 205 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. Page 3of17 206 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53600 et seq. and the City's Investment Policy. D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third -party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: 1. Municipal Bonds. These include bonds of the City, the state of California, any other state, and any local Agency within the state of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. The bonds shall be rated at the time of purchase within the 4 highest general classifications established by a rating Page 4of17 207 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 service of nationally recognized expertise in rating bonds of states and their political subdivisions. a. No more than 5% per issuer. b. No more than 30% of the total portfolio may be invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and, c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and; b. The maturity of such deposits does not exceed 5 years. Page5of17 208 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio may be invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and, c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 8. Commercial paper, provided that: a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and, d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and; b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. Page 6 of 17 209 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years; b. Be issued by an issuer having an "A" or higher rating for the issuer's debt as provided by at least two nationally recognized statistical rating organization; c. Be rated in a rating category of "AA" or its equivalent or better by at least two nationally recognized statistical rating organization. d. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or, 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Page 7 of 17 210 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 Code Section 53601 (a through j) and with assets under management in excess of $500 million. b. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. 4 1111111 IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. Page 8 of 17 211 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 7. The purchase of foreign currency denominated securities is prohibited. B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio maybe invested in securities of any single issuer, other than the US Government, its agencies and enterprises; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and, 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher returns. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the Page9of17 212 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and; 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be Page 10 of 17 213 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. XII. REPORTING A. Monthly reports: In accordance with California Government Code Section 53646, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council, at an agendized meeting, consistent with the requirements contained in California Government Code Section 53646, including but not limited to the following information: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities w 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual reports: The Investment Policy will be reviewed and adopted at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1 — 16429.4, and 53600 — 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Appendix II attached: "Glossary of Investment Terms" Page 11 of 17 214 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 Prior Policy Amendments December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 Page 12 of 17 215 of 304 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer Page 13 of 17 216 of 304 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Horne Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "FreddieMac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "FannieMae," issues discount notes, bonds and mortgage pass -through securities. GNMA. The Government National Mortgage Association, known as "GinnieMae," issues mortgage pass -through securities, which are guaranteed by the full faith and credit of the US Government. Page 14 of 17 PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Page 14 of 17 217 of 304 Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Page 15 of 17 218 of 304 Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cashflows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity Page 16 of 17 219 of 304 and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. SUPRANATIONAL. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio' performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. Page 17 of 17 220 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: 20160ctober 17, 2017 December 6, I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 18 221 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's investments is governed by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2 of 18 222 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. Page 3 of 18 223 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53600 et seq. and the City's Investment Policy. D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: 1. Municipal Bonds. These include bonds of the City, the &State of California, any other state, and any local Agency within the &State of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. The bonds shall be rated at the time of purchase within the 1 highest general classifications established by a Page 4 of 18 224 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 subdivisiens, a. Are rated in the category of "A" or better by at least two nationally recognized statistical rating organization; and a-b.No more than 5% per issuer. b,c.No more than 30% of the total portfolio may be invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and; c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and; b. The maturity of such deposits does not exceed 5 years. Page 5 of 18 225 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio may be invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and; c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 8. Commercial paper, provided that: a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "A_1" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and; d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and; b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. Page 6 of 18 226 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years; b. Be issued by an issuer having an "A" or higher rating for the issuer's debt as provided by at least two nationally recognized statistical rating organization; c. Be rated in a rating category of "AA" or its equivalent or better by at least two nationally recognized statistical rating organization. d. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or; 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by Califomia Government Page 7 of 18 227 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 Code Section 53601 (a through j) and with assets under management in excess of $500 million. b. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated in a category of "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. Page 8 of 18 228 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 7. The purchase of foreign currency denominated securities is prohibited. B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio may be invested in securities of any single issuer, other than the US Government, its agencies and -or enterprises; supranationals, money market funds, or LAIF; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and; 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher returns. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the Page 9 of 18 229 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and; 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be Page 10 of 18 230 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. XII. REPORTING A. Monthly reports: In accordance with California Government Code Section 53646, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council, at an agendized meeting, consistent with the requirements contained in California Government Code Section 53646, including but not limited to the following information: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual reports: The Investment Policy will be reviewed and adopted at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1 — 16429.4, and 53600 — 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Appendix II attached: "Glossary of Investment Terms" Page 11 of 18 231 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: December 6, 2016 Prior Policy Amendments December 6, 2016 December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 Page 12 of 18 232 of 304 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer Page 13 of 18 233 of 304 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues —_discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market.-_FHLMC, also called "FreddieMac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and —_liquidity in the housing market. FNMA, also known as "FannieMae," issues discount notes, bonds and mortgage pass - through securities. GNMA. The Government National Mortgage Association, known as "GinnieMae," issues mortgage pass -through -_securities, which are guaranteed by the full faith and credit of the US Government. Page 14 of 17 PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Page 14 of 18 234 of 304 Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Page 15 of 18 235 of 304 Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Local Agency Investment Fund (LAIF). A voluntary investment fund managed by the California State Treasurer's Office open to government entities and certain non-profit organizations in California. Local Government Investment Pool. Investment pools including the Local Agency Investment Fund (LAIF), county pools, joint powers authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining idebt early. Unlike a call option, with a make whole call provision, the issuer makes a Formatted: No underline lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cashflows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Municipal Securities. Securities issued by state and local agencies to finance capital and operating expenses. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Nationally Recognized Statistical Rating Organization (NRSRO). A credit rating agency the United States Securities and Exchange Commission uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, Page 16 of 18 236 of 304 especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short teen purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. 15upranational. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Page 17 of 18 Formatted: Not Small caps 237 of 304 Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also —_issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like- Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. Page 18 of 18 238 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: October 17, 2017 I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 18 239 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's investments is governed by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2of18 240 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. Page 3of18 241 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53600 et seq. and the City's Investment Policy. D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third -party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: 1. Municipal Bonds. These include bonds of the City, the State of California, any other state, and any local Agency within the State of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. Page 4 of 18 242 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 a. Are rated in the category of "A" or better by at least two nationally recognized statistical rating organization; and b. No more than 5% per issuer. c. No more than 30% of the total portfolio may be invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and b. The maturity of such deposits does not exceed 5 years. Page5of18 243 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio may be invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 8. Commercial paper, provided that: a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "A-1" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. Page6of18 244 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years; b. Be issued by an issuer having an "A" or higher rating for the issuer's debt as provided by at least two nationally recognized statistical rating organization; c. Be rated in a rating category of "AA" or its equivalent or better by at least two nationally recognized statistical rating organization. d. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or, 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Page 7 of 18 245 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 Code Section 53601 (a through j) and with assets under management in excess of $500 million. b. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated in a category of "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. Page8of18 246 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 7. The purchase of foreign currency denominated securities is prohibited. B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio maybe invested in securities of any single issuer, other than the US Government, its agencies or enterprises; supranationals, money market funds, or LAIF; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher returns. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the Page9of18 247 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. I IL IlL.t- X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be Page 10 of 18 248 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. XII. REPORTING A. Monthly reports: In accordance with California Government Code Section 53646, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council, at an agendized meeting, consistent with the requirements contained in California Government Code Section 53646, including but not limited to the following information: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual reports: The Investment Policy will be reviewed and adopted at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1 — 16429.4, and 53600 — 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Appendix II attached: "Glossary of Investment Terms" Page 11 of 18 249 of 304 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: December 6, 2016 Prior Policy Amendments December 6, 2016 December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 Page 12 of 18 250 of 304 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer N-\-) -\- Page 13 of 18 251 of 304 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "FreddieMac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "FannieMae," issues discount notes, bonds and mortgage pass -through securities. GNMA. The Government National Mortgage Association, known as "GinnieMae," issues mortgage pass -through securities, which are guaranteed by the full faith and credit of the US Government. PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Page 14 of 18 252 of 304 Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Page 15 of 18 253 of 304 Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Local Agency Investment Fund (LAIF). A voluntary investment fund managed by the California State Treasurer's Office open to government entities and certain non-profit organizations in California. Local Government Investment Pool. Investment pools including the Local Agency Investment Fund (LAIF), county pools, joint powers authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cashflows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Municipal Securities. Securities issued by state and local agencies to finance capital and operating expenses. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Nationally Recognized Statistical Rating Organization (NRSRO). A credit rating agency the United States Securities and Exchange Commission uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's. Page 16 of 18 254 of 304 Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. Supranational. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and Page 17 of 18 255 of 304 six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. N-\-) --\- Page 18 of 18 256 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 256 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending City Council Policy 803, to clarify the facilities governed by the Policy and allow the service and sale of alcohol at the Martin Luther King Community Center for City sponsored and co-s CITY OF NATI( 257 of 304 1(, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending City Council Policy 803, to clarify the facilities governed by the Policy and allow the service and sale of alcohol at the Martin Luther King Community Center for City sponsored and co -sponsored events. PREPARED BY: Stacey Stevenson and Audrey Denham PHONE: 336-4243 APPROVED BY: c - EXPLANATION: DEPARTMENT: Community Services Over a series of meetings beginning on October 18, 2016, staff has worked with the City Council on a revision to Council Policy 803, Facility Use Guidelines and Regulations for the Use of Community Centers. On June 20, 2017, the City Council reviewed a report and draft revised policy and provided additional direction. The attached revised policy: excludes facilities leased to and controlled by third parties; excludes the National City Aquatic Center and Granger Music Hall (both facilities will be addressed in a companion agenda item, Proposed Council Policy 804); revises the definition of a resident non-profit organization; and outlines conditions for the service and sale of alcohol at the Martin Luther King Community Center (MLK). At the direction of the City Council, the service and sale of alcohol will be allowable at the MLK but shall be limited to beer and wine and only at City sponsored and co -sponsored events as defined in City Council Policy 802. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the proposed revisions to Council Policy 803. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Resolution 2. Proposed Revised Policy 803 — Strike Out Version 3. Revised Policy 803 — Clean Version 258 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Facility Use Guidelines and Regulations for the Use of Community Centers POLICY# 803 ADOPTED: August 10,1993 AMENDED: April 5, 2016 PURPOSE: To establish a policy that defines appropriate facility usage and priorities and assigns responsibility for scheduling City of National City owned and operated community centers. This policy shall be applicable to all such facilities that are operated by City staff or by third party operators on behalf of the City. The guidelines and regulations of this policy are subject to change or modification as deemed necessary by the City Council. GENERAL POLICY: National City Community Centers may be available for public meeting purposes, civic purposes, and non-profit organizations whose memberships substantially includes National City residents or whose purpose is to provide services to National City residents. Use of any City facilities shall not interfere with the daily routine of any City activity or operation. City facilities may not be used by any person or group for private functions, commercial purposes for personal financial gain, fundraisers, for -profit events or any profit -making endeavors or any activity not consistent with the general business purpose of the building. These guidelines and regulations are established to properly define the conditions under which the facilities may be used, operated, and preserved for future users. This City Council Policy 803 shall apply to all City -owned community center facilities over which the City exercises exclusive operation and control either through staff or third party operators acting on behalf of the City. and may be changed or modified as necessary by the City Council. The following City -owned facilities are leased to third parties for purposes that are not under the exclusive operation and control of the City and are not subject to City Council Policy 803: 1. A Reason to Survive, 200 East 12th Street 2. The Boys and Girls Club, 1430 D Avenue 3. The Frank A Kimball House, 923 'A' Avenue 4. The National City Depot, 922 West 23rd Street 1 259 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 5. The Stein Family Farm, 1808 'F' Avenue 6. National City Golf Course, 1439 Sweetwater Road Third parties shall not use City facilities for any use or purpose in violation of the laws of the United States of America, or the laws, ordinances, regulations, orders, or requirements of the State of California, the County of San Diego, the City, or of other applicable authorities. Facilities Governed by this Policy and Available for Reservation 1. Martin Luther King Jr. Community Center, 140 East 12th Street Facility includes a large hall that can be separated into two sections and a kitchen 2. Kimball Senior Center, 1221 D Avenue Facility includes a hall and kitchen 3. Casa De Salud Center, 1408 Harding Avenue Facility includes a hall and half kitchen 4. El Toyon Recreation Center, 2005 East 4th Street Includes a hall and two small classrooms 5. Camacho Recreation Center, 1810 East 22nd Street Facility includes 2 classrooms 6. National City Aquatic Center, 3300 Goesno Place Facility include classroom 7. Granger Music Hall, 1615 East nth Street Facility includes hall designed for concert) Categories of Use by Priority To ensure Community Centers are used in the best interest of National City residents, Community Centers will be administered in accordance with a priority system: 1. CITY PROGRAMS. National City programs, events and meetings shall have priority over any other program or usage. 2. CITY CO -SPONSORED PROGRAMS. National City co -sponsored programs shall be given second priority. Policy 802 governs the annual list of City Co -Sponsored events. Applications for co-sponsorship may be submitted to Neighborhood Services Department at any time. The Policy 802 Committee meets annually to review applications. 2 260 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 3. CITY STAFF PARTICPATION: Programs that include active participation and/or involvement by City staff to include, but not limited to, presentations, guest speaking and attendance. The City Manager or designee may approve the use to be categorized as City Staff Participation, as long as the program benefits City of National City employees and/or the community. 4. EDUCATIONAL GROUPS. Educational activities organized by any school located in National City. 5. GOVERNMENTAL AGENCIES. An administrative unit of government with specific responsibilities. 6. CIVIC/SERVICE GROUPS. An organization whose official goal is to improve National City neighborhoods through donations to local charities and volunteer work by its members. 7. RESIDENT NON-PROFIT NATIONAL CITY GROUPS. National City non profit majority of the officers having a National City residencyNon-profit organizations based within National City city limits. 8. OTHER. Proposed use not falling readily into one of the above categories of use will require approval from the City Manager or designee. Prohibited Facility Use City facilities are not available for the following purposes: 1. Private functions 2. Commercial purposes for personal financial gain 3. Fundraisers, for -profit events or any profit -making endeavors 4. Normally authorized groups sponsoring private usage 5. Any activity not consistent with the general business purpose of the building Fees and Deposits Based on Category Category Resident Fees Non- Resident Fees Facility Use Fee $50 Kitchen Deposit $60 Key Deposit $100 Cleaning Deposit $100 Audio/Visual Deposit $100 1. City Programs None None None None None None None 2. City Co -Sponsored Programs None None None None None None None 3. City Staff Participation None None None None None None None 3 261 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 4. Educational Groups Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 5. Governmental Agencies Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 6. Civic/Service Groups Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 7. Resident Non- Profit National City Groups Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 8. Other Custodial Fees City Fees and Custodial Fees Required Required Required Required Required Resident and Non -Resident Fees City Fees and Custodial Fees are set forth in the City Council approved Fee Schedule. Facility Use Fee A Facility Use Fee of $50 is required for all resident and non-resident groups using a facility, excluding City Programs and City Co -Sponsored Programs. Refundable Deposits 1. KITCHEN DEPOSIT. A non-waivable, refundable kitchen deposit of $60 is required. Kitchen equipment including major appliances, cooking tools, eating utensils, and the overall kitchen area shall be left thoroughly clean and ready for use by the next group, without any further cleanup required. If the kitchen is not left clean, it will be cleaned by city staff or by contract, and the group will forfeit their deposit and be subject to an additional cleanup fee. 2. KEY DEPOSIT. A non-waivable, refundable key deposit of $100 is required. If the key is not returned within one (1) business day of the event, the group will forfeit their deposit. 3. CLEANING DEPOSIT. A non-waivable, refundable cleaning deposit of $100 is required. The facility, grounds and parking areas will be left clean and clear of debris. 4 262 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 If the facility is not left clean, it will be cleaned by City staff or by contract, and the group will forfeit their deposit and be subject to an additional cleanup fee. Payment of Fees and Refundable Deposits Fees for use of City facilities are set forth in the Council approved Fee Schedule, and must be paid in full at least ten (10) days prior to the event. If payment is not received, the event will be considered cancelled, and the organization will be advised. The City Manager or designee may, for sufficient reason, make exceptions to this clause, but in any event, payment must be received before the event occurs. Deposits must be made with a separate check. Deposits will be refunded following the return of the issued key, where no damage or loss has occurred and where no extra clean- up is required. In the event of damage, loss or extra clean-up, as determined by the Public Works Department, the deposit may be forfeited and additional charges may be incurred. Fee and Deposit Structure Fees and deposits listed in this policy may also be included in the City Council approved Fee Schedule. When there is a conflict between the Council Policy and the Fee Schedule, the higher of the two values will prevail unless the City Council expressly states otherwise. Applicant Eligibility When an application is submitted on behalf of a business entity or organization, it shall be signed by a person with authority to bind the company or organization. Applications for rental of City facilities will not be accepted from anyone less than 21 years of age. Youth groups must have adult sponsors who guarantee observation of the guidelines and regulations. A minimum of one adult per 20 people under the age of 18 is required at the activity. Any misrepresentation as to the nature of the use or activity to occur at a City facility, the number of attendees expected, contact or payment information or any other falsification on rental application documents will result in the immediate cancellation of the proposed use or event and forfeiture of fees paid. Any such misrepresentation may result in denial of future rental requests and/or legal action. Application Process Reservations will be accepted on a first -come -first -served -basis. The Schedule will remain tentative until 30 days before an event. At any time prior to the 30 days before an event, a group of higher category may displace a group of lower category (although consideration will be given to previously scheduled events). At 30 days before an event, 5 263 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 the schedule is locked in, and bumping will not be permitted, except for City Programs (category 1). The City reserves the right to cancel, reassign, or otherwise adjust reservations to comply with the demands of its own programs or emergency requirements. Each organization is required to submit the following prior to being granted a Facility Use Permit: 1. Facility Use Application for each facility requested 2. Signed indemnity and hold harmless 3. Proof of insurance 4. Current roster and enrollment data (if applicable) 5. A copy of 501(c)(3) status and current audited financial statement if applying for non- profit status (if applicable) 6. Payment of applicable fees GENERAL RULES: Facility Use Rules 1. The applicant is responsible to ensure that participants are respectful of the facilities and equipment. 2. At no time may the applicant extend the hours of the facility use. 3. The use of City facilities is a privilege and all requirements of the City staff will be met expeditiously. 4. City staff has the authority to direct that the event be terminated and that the premises be vacated and to request the Police Department's or Fire Department's assistance as necessary to clear the premises. 5. Failure to comply with any of the guidelines and regulations or a staff directive shall be grounds for denial of any future requests by the applicant. Damage, Cleanliness and Supervision 1. All City facilities, including parking areas, grounds and restrooms, shall be left clean and clear of debris and in orderly condition. If the facility is not left clean, it will be cleaned by City staff or by contract, and the group will be billed accordingly. 2; .In the event of physical damage to the facility, its equipment, its contents, or the surrounding grounds, an estimate of the cost of repairs and/or replacement will be made by the City, and the group will be billed accordingly. 3. Officers of organizations shall supervise the conduct of their members to avoid damage to City property. 4. Failure to comply may result in denial of future use of facilities. 6 264 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Keys If approved by the Public Works Director and/or the Community Services Division designee an organization may receive a key in order to access the facility. Facility keys must be picked up from the Public Works Department one business day before the permitted event between 7:30 a.m. and 5:30 p.m. Keys should be returned to Public Works Department within one (1) business day of the event or the group will forfeit their deposit. Facility Set Up Organizations are required to submit a room diagram at the time the facility application is submitted. The City will be responsible for the set up and tear down of equipment. Any additional equipment that the group wants to use at a City facility must be included on the facility application and approved by the City Manager or designee. Decorating Use of glue guns, nails, thumbtacks, staples, masking or electrical tape inside the facility is not permitted. Only non -adhesive putty may be used on the walls. All decorations must be fire proof or fire -retardant materials. Organizations must bring their own extension cords. Decorating for an event is not permitted outside of the facility. Indemnification The applicant must complete a release, hold harmless and indemnity agreement which releases the City, its elected officials, employees, representatives, and/or agents from any and all claims asserted, suits or liability established for damages or injuries, including death, to any person or property, including injuries to applicant, caused by or alleged to be caused by any act or omission by the City, its elected officials, employees, representatives, and/or agents which arise out of or are in any matter directly or indirectly connected with the use or condition of the premises. Insurance All groups are required to have insurance to protect the City from liability occasioned by their use of City premises. Specifically, all insurance required by this policy shall be written by California admitted companies which are rated at least "A,VIII" by the current A.M. Best Rating Guide or by a company of equal financial stability which shall be approved by the City's Risk Manager. Commercial General Liability coverage with limits of at least one million dollars ($1,000,000) per occurrence must be provided. The City of National City must be named as an additional insured pursuant to a separate endorsement which will be provided to the 7 265 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 City along with the Certificate of insurance prior to use of City fields/facilities. In addition, all deductibles and/or self -insured retentions must be disclosed to and approved by the City's Risk Manager. Insurance coverage may be obtained through the City under terms, conditions, and rates applicable at the time, depending on the nature and duration of the proposed use. Organizations desiring to purchase such insurance through the City must contact the City's Risk Manager. Alcohol Regulations The use of alcohol is prohibited in National City Community Centers governed by this policy except that alcohol may be served or sold in the Martin Luther King Community Center under the following conditions: 1. Alcohol shall be limited to events on the City Council approved list of sponsored and co -sponsored events (City Council Policy 802). 2. Alcohol may be served with a One -Day Use Permit approved by the Chief of Police. 3. Alcohol may be sold only at non-profit events with the One -Day Use Permit approved by the Chief of Police and an ABC License of an approved caterer who has their own license. A copy of the ABC license must be forwarded to Community Services offices 14 days prior to the event. A copy of the ABC license must be posted during the entire event. 4. Alcohol shall be limited to beer and wine. 5. No kegs of beer are allowed. 6. No alcohol will be served to any person under the age of twenty-one (21) years old. 7. No person shall consume, serve or sale any alcoholic beverage during times that the facility has been rented, with or without remuneration to the City, to house a youth event. Youth events and all events involving social groups whose participants and/or members are primarily under the age of twenty-one (21) years. 8. The distribution and consumption of alcohol shall be limited to the reserved meeting room(s) only. Alcohol is not permitted inside the lobby, restrooms or parking lots. For purposes of this policy, patio areas are a meeting room available for reservation. 8 266 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 9. The event must have an approved Facility Use Permit governing all conditions of facility use, including any other conditions deemed appropriate when the event includes the distribution and/or sale of alcohol. Smoking Smoking is prohibited in any part of a City facility. Per Government Code Sections 7596- 7598, smoking is prohibited within 20 feet of the main entrances, exits and operable windows of any facility owned, leased and occupied by the State, County, or City. Security Applicants may be required to provide licensed, uniformed and contracted security guards for each event at the rate of one (1) security guard for each 200 attendees, as determined by the Public Works Director and/or the Community Services Division designee after consultation with the Police Department. Security may be required irrespective of the number of attendees if alcohol is served or sold. Financial Statement All organizations must submit a financial report on how they plan to use the funds raised from the event and how the funds raised will benefit the National City community. Any financial report must be filed with the City within fifteen (15) days subsequent to the event by any organization charging admission or by any group using the facility for fund- raising purposes. A sign -in log of attendees, with addresses, may be required. No donations, under any guise or circumstance, or for any purpose, shall be solicited at any City facility for causes not directly related to the activity in progress. Non -Discrimination The applicant hereby assures that all programs and activities implemented at City facilities and open to the general public will be conducted in a non-discriminatory manner, without regard to an individual's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Report Vandalism Although staff inspects our park sites and facilities on a regular basis, damage or vandalism may occur between visits. If you notice any broken equipment or furnishings, unsafe conditions, or vandalism, please report it to the Public Works Department at (619) 336-4580 during regular business hours. 9 267 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Prior Policy Amendments April 5, 2016 Reference City Council Policy 802 — City Support for Special Events, Activities, Programs and Services 10 268 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Facility Use Guidelines and Regulations for the Use of Community Centers POLICY# 803 ADOPTED: August 10,1993 AMENDED: April 5, 2016 PURPOSE: To establish a policy that defines appropriate facility usage and priorities and assigns responsibility for scheduling City of National City owned and operated community centers. This policy shall be applicable to all such facilities that are operated by City staff or by third party operators on behalf of the City. The guidelines and regulations of this policy are subject to change or modification as deemed necessary by the City Council. GENERAL POLICY: National City Community Centers may be available for public meeting purposes, civic purposes, and non-profit organizations whose memberships substantially includes National City residents or whose purpose is to provide services to National City residents. Use of any City facilities shall not interfere with the daily routine of any City activity or operation. City facilities may not be used by any person or group for private functions, commercial purposes for personal financial gain, fundraisers, for -profit events or any profit -making endeavors or any activity not consistent with the general business purpose of the building. These guidelines and regulations are established to properly define the conditions under which the facilities may be used, operated, and preserved for future users. This City Council Policy 803 shall apply to all City -owned community center facilities over which the City exercises exclusive operation and control either through staff or third party operators acting on behalf of the City. The following City -owned facilities are leased to third parties for purposes that are not under the exclusive operation and control of the City and are not subject to City Council Policy 803: 1. A Reason to Survive, 200 East 12th Street 2. The Boys and Girls Club, 1430 D Avenue 3. th the Police Department. Security may be The National City Depot, 922 West 4. The National City Depot, 922 West 23rd Street 5. The Stein Family Farm, 1808 'F' Avenue 6. National City Golf Course, 1439 Sweetwater Road 1 269 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Third parties shall not use City facilities for any use or purpose in violation of the laws of the United States of America, or the laws, ordinances, regulations, orders, or requirements of the State of California, the County of San Diego, the City, or of other applicable authorities. Facilities Governed by this Policy and Available for Reservation 1. Martin Luther King Jr. Community Center, 140 East 12th Street Facility includes a large hall that can be separated into two sections and a kitchen 2. Kimball Senior Center, 1221 D Avenue Facility includes a hall and kitchen 3. Casa De Salud Center, 1408 Harding Avenue Facility includes a hall and half kitchen 4. El Toyon Recreation Center, 2005 East 4th Street Includes a hall and two small classrooms 5. Camacho Recreation Center, 1810 East 22nd Street Facility includes 2 classrooms Categories of Use by Priority To ensure Community Centers are used in the best interest of National City residents, Community Centers will be administered in accordance with a priority system: 1. CITY PROGRAMS. National City programs, events and meetings shall have priority over any other program or usage. 2. CITY CO -SPONSORED PROGRAMS. National City co -sponsored programs shall be given second priority. Policy 802 governs the annual list of City Co -Sponsored events. Applications for co-sponsorship may be submitted to Neighborhood Services Department at any time. The Policy 802 Committee meets annually to review applications. 3 CITY STAFF PARTICPATION: Programs that include active participation and/or involvement by City staff to include, but not limited to, presentations, guest speaking and attendance. The City Manager or designee may approve the use to be categorized as City Staff Participation, as long as the program benefits City of National City employees and/or the community. 4. EDUCATIONAL GROUPS. Educational activities organized by any school located in National City. 2 270 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 5. GOVERNMENTAL AGENCIES. An administrative unit of government with specific responsibilities. 6. CIVIC/SERVICE GROUPS. An organization whose official goal is to improve National City neighborhoods through donations to local charities and volunteer work by its members. 7. RESIDENT NON-PROFIT NATIONAL CITY GROUPS. Non-profit organizations based within National City city limits. 8. OTHER. Proposed use not falling readily into one of the above categories of use will require approval from the City Manager or designee. Prohibited Facility Use City facilities are not available for the following purposes: 1. Private functions 2. Commercial purposes for personal financial gain 3. Fundraisers, for -profit events or any profit -making endeavors 4. Normally authorized groups sponsoring private usage 5. Any activity not consistent with the general business purpose of the building 3 271 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Fees and Deposits Based on Category Category Resident Fees Non- Resident Fees Facility Use Fee $50 Kitchen Deposit $60 Key Deposit $100 Cleaning Deposit $100 AudioNisual Deposit $100 1. City Programs None None None None None None None 2. City Co -Sponsored Programs None None None None None None . None 3. City Staff Participation None None None None None `'> .None None 4. Educational Groups Custodial Fees City Fees and Custodial Fees Required' .""Required Required Required Required 5. Governmental Agencies Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 6. Civic/Service Groups Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 7. Resident Non- Profit National City Groups Custodial Fees City Fees and Custodial Fees Required Required Required Required Required 8. Other Custodial Fees City Fees and Custodial Fees Required Required Required Required Required Resident and Non -Resident Fees City Fees and Custodial Fees are set forth in the City Council approved Fee Schedule. 4 272 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Facility Use Fee A Facility Use Fee of $50 is required for all resident and non-resident groups using a facility, excluding City Programs and City Co -Sponsored Programs. Refundable Deposits 1. KITCHEN DEPOSIT. A non-waivable, refundable kitchen deposit of $60 is required. Kitchen equipment including major appliances, cooking tools, eating utensils, and the overall kitchen area shall be left thoroughly clean and ready for use by the next group, without any further cleanup required. If the kitchen is not left clean, it will be cleaned by city staff or by contract, and the group will forfeit their deposit and be subject to an additional cleanup fee. 2. KEY DEPOSIT. A non-waivable, refundable key deposit of $100 is required. If the key is not returned within one (1) business day of the event, the group will forfeit their deposit. 3. CLEANING DEPOSIT. A non-waivable, refundable cleaning deposit of $100 is required. The facility, grounds and parking areas will be left clean and clear of debris. If the facility is not left clean, it will be cleaned by City staff or by contract, and the group will forfeit their deposit and be subject to an additional cleanup fee. Payment of Fees and Refundable Deposits Fees for use of City facilities are set forth in the Council approved Fee Schedule, and must be paid in full at least ten (10) days prior to the event. If payment is not received, the event will be considered cancelled, and the organization will be advised. The City Manager or designee may, for sufficient reason, make exceptions to this clause, but in any event, payment must be received before the event occurs. Deposits must be made with a separate check. Deposits will be refunded following the return of the issued key, where no damage or loss has occurred and where no extra clean- up is required. In the event of damage, loss or extra clean-up, as determined by the Public Works Department, the deposit may be forfeited and additional charges may be incurred. Fee and Deposit Structure Fees and deposits listed in this policy may also be included in the City Council approved Fee Schedule. When there is a conflict between the Council Policy and the Fee Schedule, the higher of the two values will prevail unless the City Council expressly states otherwise. 5 273 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Applicant Eligibility When an application is submitted on behalf of a business entity or organization, it shall be signed by a person with authority to bind the company or organization. Applications for rental of City facilities will not be accepted from anyone less than 21 years of age. Youth groups must have adult sponsors who guarantee observation of the guidelines and regulations. A minimum of one adult per 20 people under the age of 18 is required at the activity. Any misrepresentation as to the nature of the use or activity to occur at a City facility, the number of attendees expected, contact or payment information or any other falsification on rental application documents will result in the immediate cancellation of the proposed use or event and forfeiture of fees paid. Any such misrepresentation may result in denial of future rental requests and/or legal action. Application Process Reservations will be accepted on a first -come -first -served -basis. The Schedule will remain tentative until 30 days before an event. At any time prior to the 30 days before an event, a group of higher category may displace a group of lower category (although consideration will be given to previously scheduled events). At 30 days before an event, the schedule is locked in, and bumping will not be permitted, except for City Programs (category 1). The City reserves the right to cancel, reassign, or otherwise adjust reservations to comply with the demands of its own programs or emergency requirements. Each organization is required to submit the following prior to being granted a Facility Use Permit: 1. Facility Use Application for each facility requested 2. Signed indemnity and hold harmless 3. Proof of insurance 4. Current roster and enrollment data (if applicable) 5. A copy of 501(c)(3) status and current audited financial statement if applying for non- profit status (if applicable) 6. Payment of applicable fees GENERAL RULES: Facility Use Rules 1. The applicant is responsible to ensure that participants are respectful of the facilities and equipment. 2. At no time may the applicant extend the hours of the facility use. 6 274 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 3. The use of City facilities is a privilege and all requirements of the City staff will be met expeditiously. 4. City staff has the authority to direct that the event be terminated and that the premises be vacated and to request the Police Department's or Fire Department's assistance as necessary to clear the premises. 5. Failure to comply with any of the guidelines and regulations or a staff directive shall be grounds for denial of any future requests by the applicant. Damage, Cleanliness and Supervision 1. All City facilities, including parking areas, grounds and restrooms, shall be left clean and clear of debris and in orderly condition. If the facility is not left clean, it will be cleaned by City staff or by contract, and the group will be billed accordingly. 2. In the event of physical damage to the facility, its equipment, its contents, or the surrounding grounds, an estimate of the cost of repairs and/or replacement will be made by the City, and the group will be billed accordingly. 3. Officers of organizations shall supervise the conduct of their members to avoid damage to City property. 4. Failure to comply may result in denial of future use of facilities. Keys If approved by the Public Works Director and/or the Community Services Division designee an organization may receive a key in order to access the facility. Facility keys must be picked up from the Public Works Department one business day before the permitted event between 7:30 a.m. and 5:30 p.m. Keys should be returned to Public Works Department within one (1) business day of the event or the group will forfeit their deposit. Facility Set Up Organizations are required to submit a room diagram at the time the facility application is submitted. The City will be responsible for the set up and tear down of equipment. Any additional equipment that the group wants to use at a City facility must be included on the facility application and approved by the City Manager or designee. Decorating Use of glue guns, nails, thumbtacks, staples, masking or electrical tape inside the facility is not permitted. Only non -adhesive putty may be used on the walls. All decorations must be fire proof or fire -retardant materials. Organizations must bring their own extension cords. Decorating for an event is not permitted outside of the facility. 7 275 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Indemnification The applicant must complete a release, hold harmless and indemnity agreement which releases the City, its elected officials, employees, representatives, and/or agents from any and all claims asserted, suits or liability established for damages or injuries, including death, to any person or property, including injuries to applicant, caused by or alleged to be caused by any act or omission by the City, its elected officials, employees, representatives, and/or agents which arise out of or are in any matter directly or indirectly connected with the use or condition of the premises. Insurance All groups are required to have insurance to protect the City from liability occasioned by their use of City premises. Specifically, all insurance required by this policy shall be written by California admitted companies which are rated at least "A,VIII" by the current A.M. Best Rating Guide or by a company of equal financial stability which shall be approved by the City's Risk Manager. Commercial General Liability coverage with limits of at least one million dollars ($1,000,000) per occurrence must be provided. The City of National City must be named as an additional insured pursuant to a separate endorsement which will be provided to the City along with the Certificate of insurance prior to use of City fields/facilities. In addition, all deductibles and/or self -insured retentions must be disclosed to and approved by the City's Risk Manager. Insurance coverage may be obtained through the City under terms, conditions, and rates applicable at the time, depending on the nature and duration of the proposed use. Organizations desiring to purchase such insurance through the City must contact the City's Risk Manager. Alcohol Regulations The use of alcohol is prohibited in National City Community Center governed by this policy except that alcohol may be served or sold in the Martin Luther King Community Center under the following conditions: 1. Alcohol shall be limited to events on the City Council approved list of sponsored and co -sponsored events (City Council Policy 802). 2. Alcohol may be served with a One -Day Use Permit approved by the Chief of Police. 3. Alcohol may be sold only at non-profit events with the One -Day Use Permit approved by the Chief of Police and an ABC License of an approved caterer who has their own license. A copy of the ABC license must be forwarded to 8 276 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 Community Services offices 14 days prior to the event. A copy of the ABC license must be posted during the entire event. 4. Alcohol shall be limited to beer and wine. 5. No kegs of beer are allowed. 6. No alcohol will be served to any person under the age of twenty-one (21) years old. 7. No person shall consume, serve or sale any alcoholic beverage during times that the facility has been rented, with or without remuneration to the City, to house a youth event. Youth events and all events involving social groups whose participants and/or members are primarily under the age of twenty-one (21) years. 8. The distribution and consumption of alcohol shall be limited to the reserved meeting room(s) only. Alcohol is not permitted inside the lobby, restrooms or parking lots. For purposes of this policy, patio areas are a meeting room available for reservation. 9. The event must have an approved Facility Use Permit governing all conditions of facility use, including any other conditions deemed appropriate when the event includes the distribution and/or sale of alcohol. Smoking Smoking is prohibited in any part of a City facility. Per Government Code Sections 7596- 7598, smoking is prohibited within 20 feet of the main entrances, exits and operable windows of any facility owned, leased and occupied by the State, County, or City. Security Applicants may be required to provide licensed, uniformed and contracted security guards for each event at the rate of one (1) security guard for each 200 attendees, as determined by the Public Works Director and/or the Community Services Division designee after consultation with the Police Department. Security may be required irrespective of the number of attendees if alcohol is served or sold. Financial Statement All organizations must submit a financial report on how they plan to use the funds raised from the event and how the funds raised will benefit the National City community. Any financial report must be filed with the City within fifteen (15) days subsequent to the event by any organization charging admission or by any group using the facility for fund- raising purposes. A sign -in log of attendees, with addresses, may be required. 9 277 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 803 Community Centers ADOPTED: August 10, 1993 AMENDED: April 5, 2016 No donations, under any guise or circumstance, or for any purpose, shall be solicited at any City facility for causes not directly related to the activity in progress. Non -Discrimination The applicant hereby assures that all programs and activities implemented at City facilities and open to the general public will be conducted in a non-discriminatory manner, without regard to an individual's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Report Vandalism Although staff inspects our park sites and facilities on a regular basis, damage or vandalism may occur between visits. If you notice any broken equipment or furnishings, unsafe conditions, or vandalism, please report it to the Public Works Department at (619) 336-4580 during regular business hours. Prior Policy Amendments April 5, 2016 Reference City Council Policy 802 — City Support for Special Events, Activities, Programs and Services 10 278 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 278 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy 804, Facility Use Guidelines and Regulations for the Use of the National City Aquatic Center and Granger Music Hall. (Community Services) CITY OF NATI( 279 of 304 1(, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy 804, Facility Use Guidelines and Regulations for the Use of the National City Aquatic Center and Granger Music Hall. PREPARED BY: Stacey Stevenson and Audrey Denham PHONE: 336-4243 APPROVED BY: EXPLANATION: DEPARTMENT: Community Services On April 18, 2017, while discussing City Council Policy 803, Facility Use Guidelines and Regulations for the Use of Community Centers, staff sought direction to remove the National City Aquatic Center from said policy. With limited event space available in the city, the Aquatic Center is a desirable location for private rentals for events such as birthday parties, team building events for small private companies, bridal and baby showers, etc. Further, the revenue generated from such events would be beneficial in offsetting the costs associated with the operation of an aquatic facility. On June 20, 2017, the City Council tentatively accepted staff's recommendation to create a separate policy for the aquatic center. The Council further directed staff to include Granger Music Hall in the new policy. With this item, staff brings forward a draft policy for the governance of the National City Aquatic Center and Granger Music Hall. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Council Policy 804 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Resolution 2. Proposed Council Policy 804 280 of 304 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Facility Use Guidelines and Regulations for the Use of POLICY# 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: PURPOSE: Meeting room and event space availability is an integral part of a community, providing opportunities for both civic and social engagement. In order to assist in meeting the local need for meeting and event space, this policy establishes governance for the use and rental the City of National City Aquatic Center and Granger Music Hall. The guidelines and regulations of this policy are subject to change or modification as deemed necessary by the City Council. GENERAL POLICY: These guidelines and regulations are established to properly define the conditions under which the facilities may be used, operated, and preserved for future users. Facilities Governed by this Policy and Available for Reservation 1. National City Aquatic Center, 3300 Goesno Place Facility includes meeting room and outdoor patio space 2. Granger Music Hall, 1615 East 4th Street Facility includes hall designed for concerts Categories of Use by Priority Each Facility Use application will be reviewed and classified into a group depending on the type of organization and the intended use of the facilities. To ensure the facilities are used in the best interest of National City residents, the review and approval of Facility Use applications will be administered in accordance with a priority system. User classifications are listed in order of priority: 1. CITY PROGRAMS. National City programs, events and meetings shall have priority over any other program or usage. 2. CITY CO -SPONSORED PROGRAMS. National City co -sponsored programs shall be given second priority. Policy 802 governs the annual list of City Co -Sponsored events. Applications for co-sponsorship may be submitted to Neighborhood Services 1 281 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: Department at any time. The Policy 802 Committee meets annually to review applications. 3. CITY STAFF PARTICPATION: Programs that include active participation and/or involvement by City staff to include, but not limited to, presentations, guest speaking and attendance. The City Manager or designee may approve the use to be categorized as City Staff Participation, as long as the program benefits City of National City employees and/or the community. 4. EDUCATIONAL GROUPS. Educational activities organized by any school located in National City. 5. GOVERNMENTAL AGENCIES. An administrative unit of government with specific responsibilities. 6. RESIDENT CIVIC/SERVICE GROUPS. An organization whose official goal is to improve National City neighborhoods through donations to local charities and volunteer work by its members. 7. RESIDENT NON-PROFIT GROUPS. Non-profit organizations based within National City city limits. 8. RESIDENTS. Individuals residing within National City city limits. 9. RESIDENT BUSINESSES. Businesses located within National City city limits. 10. NON-RESIDENT NON-PROFIT GROUPS. Non-profit organizations based outside of National City city limits. 11. NON-RESIDENTS. Individuals residing outside of National City city limits. 12. NON-RESIDENT BUSINESSES. Businesses located outside of National City city limits. At the discretion of the City Manager or designee, a governmental agency may be placed in Category 1 when the rental purpose directly benefits the City of National City or is deemed to address an emergency or other urgent matter as deemed by local, state or federal officials. Fees and Deposits The use of the facilities shall be subject to use fees and deposits as set forth in the City Council approved Fee Schedule. Such fees and deposits may include but are not limited to: 2 282 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: • Fees o Facility Use o Equipment Rental o Resident or Non -Resident • Non-waivable Deposits (Refundable) o Kitchen o Audio/Visual Equipment o Key o Cleaning/Damage Payment of Fees and Refundable Deposits Fees for use of City facilities are set forth in the City Council approved Fee Schedule, and must be paid in full at least ten (10) days prior to the event. If payment is not received, the event will be considered cancelled, and the organization will be advised. The City Manager or designee may, for sufficient reason, make exceptions to this clause, but in any event, payment must be received before the event occurs. Deposits must be made with a separate check. Deposits will be refunded following the return of the issued key, where no damage or loss has occurred and where no extra clean- up is required. In the event of damage, loss or extra clean-up, as determined by the Public Works Department, the deposit may be forfeited and additional charges may be incurred. Applicant Eligibility When an application is submitted on behalf of a business entity or organization, it shall be signed by a person with authority to bind the company or organization. Applications for rental of City facilities will not be accepted from anyone less than 21 years of age. Youth groups must have adult sponsors who guarantee observation of the guidelines and regulations. A minimum of one adult per 20 people under the age of 18 is required at the activity. Any misrepresentation as to the nature of the use or activity to occur at a City facility, the number of attendees expected, contact or payment information or any other falsification on rental application documents will result in the immediate cancellation of the proposed use or event and forfeiture of fees paid. Any such misrepresentation may result in denial of future rental requests and/or legal action. Application Process Reservations will be accepted on a first -come -first -served -basis. The Schedule will remain tentative until 30 days before an event. At any time prior to the 30 days before an 3 283 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: event, a group of higher category may displace a group of lower category (although consideration will be given to previously scheduled events). At 30 days before an event, the schedule is locked in, and bumping will not be permitted, except for City Programs (Category 1). The City reserves the right to cancel, reassign, or otherwise adjust reservations to comply with the demands of its own programs or emergency requirements. Each organization is required to submit the following prior to being granted a Facility Use Permit: 1. Facility Use Application for each facility requested 2. Signed indemnity and hold harmless 3. Proof of insurance 4. Current roster and enrollment data (if applicable) 5. A copy of 501(c)(3) status and current audited financial statement if applying for non- profit status (if applicable) 6. Payment of applicable fees Recurring Reservations Outside of pre -approved, City -sponsored or co -sponsored events, Facility Use applications will not be accepted for any group or individual for multiple uses on a continuing basis. A reserved event must be completed before an application for a subsequent reservation will be approved. GENERAL RULES: Facility Use Rules 1. The applicant is responsible to ensure that participants are respectful of the facilities and equipment. 2. At no time may the applicant extend the hours of the facility use. 3. The use of City facilities is a privilege and all requirements of the City staff will be met expeditiously. 4. City staff has the authority to direct that the event be terminated and that the premises be vacated and to request the Police Department's or Fire Department's assistance as necessary to clear the premises. 4 284 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: 5. Failure to comply with any of the guidelines and regulations or a staff directive shall be grounds for denial of any future requests by the applicant. Damage, Cleanliness and Supervision 1. All City facilities, including parking areas, grounds and restrooms, shall be left clean and clear of debris and in orderly condition. If the facility is not left clean, it will be cleaned by City staff or by contract, and the group will be billed accordingly. 2. In the event of physical damage to the facility, its equipment, its contents, or the surrounding grounds, an estimate of the cost of repairs and/or replacement will be made by the City, and the group will be billed accordingly. 3. Officers of organizations shall supervise the conduct of their members to avoid damage to City property. 4. Failure to comply may result in denial of future use of facilities. Keys If approved by the Public Works Director and/or the Community Services Division designee an organization may receive a key in order to access the facility. Facility keys must be picked up from the Public Works Department one business day before the permitted event between 7:30 a.m. and 5:30 p.m. Keys should be returned to Public Works Department within one (1) business day of the event or the group will forfeit their deposit. Facility Set Up Organizations are required to submit a room diagram at the time the facility application is submitted. The City will be responsible for the set up and tear down of equipment. Any additional equipment that the group wants to use at a City facility must be included on the facility application and approved by the City Manager or designee. Decorating Use of glue guns, nails, thumbtacks, staples, masking or electrical tape inside the facility is not permitted. Only non -adhesive putty may be used on the walls. All decorations must be fire proof or fire -retardant materials. Organizations must bring their own extension cords. Decorating for an event is not permitted outside of the facility. Indemnification The applicant must complete a release, hold harmless and indemnity agreement which releases the City, its elected officials, employees, representatives, and/or agents from any and all claims asserted, suits or liability established for damages or injuries, including 5 285 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: death, to any person or property, including injuries to applicant, caused by or alleged to be caused by any act or omission by the City, its elected officials, employees, representatives, and/or agents which arise out of or are in any matter directly or indirectly connected with the use or condition of the premises. Insurance All groups are required to have insurance to protect the City from liability occasioned by their use of City premises. Specifically, all insurance required by this policy shall be written by California admitted companies which are rated at least "A,VIII" by the current A.M. Best Rating Guide or by a company of equal financial stability which shall be approved by the City's Risk Manager. Commercial General Liability coverage with limits of at least one million dollars ($1,000,000) per occurrence must be provided. The City of National City must be named as an additional insured pursuant to a separate endorsement which will be provided to the City along with the Certificate of insurance prior to use of City fields/facilities. In addition, all deductibles and/or self -insured retentions must be disclosed to and approved by the City's Risk Manager. Insurance coverage may be obtained through the City under terms, conditions, and rates applicable at the time, depending on the nature and duration of the proposed use. Organizations desiring to purchase such insurance through the City must contact the City's Risk Manager. Alcohol Regulations Alcohol may be served or sold according to the following guidelines: 1. Alcohol may be served with a One -Day Use Permit approved by the Chief of Police. 2. Alcohol may be sold only at non-profit events with the One -Day Use Permit approved by the Chief of Police and an ABC License of an approved caterer who has their own license. A copy of the ABC license must be forwarded to Community Services offices 14 days prior to the event. A copy of the ABC license must be posted during the entire event. 3. Alcohol shall be limited to beer and wine. 4. No kegs of beer are allowed. 5. No alcohol will be served to any person under the age of twenty-one (21) years old. 6. No person shall consume, serve or sale any alcoholic beverage during times that the facility has been rented, with or without remuneration to the City, to house a 6 286 of 304 TITLE: Facility Use Guidelines and Regulations for the Use of POLICY # 804 the National City Aquatic Center and Granger Music Hall ADOPTED: AMENDED: youth event. Youth events and all events involving social groups whose participants and/or members are primarily under the age of twenty-one (21) years. 7. The distribution and consumption of alcohol shall be limited to the reserved meeting room(s) only. Alcohol is not permitted inside the lobby, restrooms or parking lots. For purposes of this policy, patio areas are a meeting room available for reservation. 8. The event must have an approved Facility Use Permit governing all conditions of facility use, including any other conditions deemed appropriate when the event includes the distribution and/or sale of alcohol. Smoking Smoking is prohibited in any part of a City facility. Per Government Code Sections 7596- 7598, smoking is prohibited within 20 feet of the main entrances, exits and operable windows of any facility owned, leased and occupied by the State, County, or City. Security Applicants may be required to provide licensed, uniformed and contracted security guards for each event at the rate of one (1) security guard for each 200 attendees, as determined by the Public Works Director and/or the Community Services Division designee after consultation with the Police Department. Security may be required irrespective of the number of attendees if alcohol is served or sold. Non -Discrimination The applicant hereby assures that all programs and activities implemented at City facilities and open to the general public will be conducted in a non-discriminatory manner, without regard to an individual's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Report Vandalism Although staff inspects our park sites and facilities on a regular basis, damage or vandalism may occur between visits. If you notice any broken equipment or furnishings, unsafe conditions, or vandalism, please report it to the Public Works Department at (619) 336-4580 during regular business hours. 7 287 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 287 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting an amendment to City Council Policy 1001, Risk Management Policy. (Community Services) CITY OF NATI( 288 of 304 1(, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting an amendment to City Council Policy 1001, Risk Management Policy. PREPARED BY: Stacey Stevenson and Audrey Denham PHONE: 336-4243 APPROVED BY: ( X cI EXPLANATION: DEPARTMENT: Community Services Per Council Policy 101, "In October of each year, the City Council and City Manager shall review the Council Policy Manual for any needed additions, deletions or changes deemed appropriate at the time." With this item, staff proposes amendments to Council Policy 1001, Risk Management Policy. The proposed changes are intended to clarify responsibility of staff in identifying and addressing needed repairs and maintenance of City facilities and equipment; and for accurately reflecting the department responsible ensuring the completion of repairs (Engineering/Public Works) and the department responsible for managing the Liability Risk Management Department. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Council Policy 804 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Resolution 2. Proposed Revised Policy 1001 — Strike Out Version 3. Revised Policy 1001— Clean Version 289 of 304 TITLE: Risk Management Policy POLICY #1001 ADOPTED: October 23, 1990 AMENDED: Purpose The City of National City recognizes the necessity to be protected against accidental loss which would significantly affect its personnel, property, finances or the ability of the City to fulfill its responsibility to the public. The City interprets its obligation in this area as requiring the highest possible concern for the safety of its employees and the public, combined with a concern that the appropriate protection be accorded City property to prevent financial loss. Policy The City will undertake to manage the risks of loss facing the City, in terms of both human and financial resources utilizing the basic steps of the risk management function: risk identification and measurement, and the treatment techniques of avoidance, transfer, reduction or retention. Each City employee is responsible for his/her own safety and safe completion of assigned tasks according to recognized industrial standards and for bringing to the attention of their supervisor Director of Public Works any needed repairs and/or maintenance of City facilities and equipment. Supervisors are obligated to look into such reported needed repairs and/or maintenance and to report needed repairs and/or maintenance to the Engineering/Public Works Department following established work order reporting procedures. The Director of the Engineering/Public Works Department is responsible for ensuring the completion of repairs and/or maintenance either by departmental staff or contractor. In the event it is determined by the Engineering/Public Works Department that any equipment or part of a facility is unsafe, it shall be taken out of operation or secured as inaccessible until such repairs and/or maintenance can be completed. The City will avoid incurring disproportionate risks in contractual agreements and all undertakings. In contractual relationships, the City will transfer to others, whenever possible, all risks of loss, unless otherwise directed by the City Council. The City will retain a risk with self-insurance or deductibles when it can be conveniently treated as a normal operating expense or when the potential loss is predictable enough to be budgeted for in a sound business manner. The guidelines established by City Council Policy 201, "Maintenance of Reserve Funds" will be followed. The administration of the City's risk management Liability Risk Management program is assigned to the Risk Manager reporting to the City ManagerAttorney, or designee. and working v ith the City Attorney as necessary. Related Policy References City -Council Policy #201: "Maintenance of Reserve Funds" Municipal Code, Chapter 600 Page 1 of 2 290 of 304 TITLE: Risk Management Policy POLICY #1001 ADOPTED: October 23, 1990 AMENDED: Prior Policy Amendments None Page 2 of 2 291 of 304 TITLE: Risk Management Policy POLICY #1001 ADOPTED: October 23, 1990 AMENDED: Purpose The City of National City recognizes the necessity to be protected against accidental loss which would significantly affect its personnel, property, finances or the ability of the City to fulfill its responsibility to the public. The City interprets its obligation in this area as requiring the highest possible concern for the safety of its employees and the public, combined with a concern that the appropriate protection be accorded City property to prevent financial loss. Policy The City will undertake to manage the risks of loss facing the City, in terms of both human and financial resources utilizing the basic steps of the risk management function: risk identification and measurement, and the treatment techniques of avoidance, transfer, reduction or retention. Each City employee is responsible for his/her own safety and safe completion of assigned tasks according to recognized industrial standards and for bringing to the attention of their supervisor any needed repairs and/or maintenance of City facilities and equipment. Supervisors are obligated to look into such reported needed repairs and/or maintenance and to report needed repairs and/or maintenance to the Engineering/Public Works Department following established work order reporting procedures. The Director of the Engineering/Public Works Department is responsible for ensuring the completion of repairs and/or maintenance either by departmental staff or contractor. In the event it is determined by the Engineering/Public Works Department that any equipment or part of a facility is unsafe, it shall be taken out of operation or secured as inaccessible until such repairs and/or maintenance can be completed. The City will avoid incurring disproportionate risks in contractual agreements and all undertakings. In contractual relationships, the City will transfer to others, whenever possible, all risks of loss, unless otherwise directed by the City Council. The City will retain a risk with self-insurance or deductibles when it can be conveniently treated as a normal operating expense or when the potential loss is predictable enough to be budgeted for in a sound business manner. The guidelines established by City Council Policy 201, "Maintenance of Reserve Funds" will be followed. The administration of the City's Liability Risk Management program is assigned to the Risk Manager reporting to the City Attorney, or designee. Page 1 of 2 292 of 304 TITLE: Risk Management Policy POLICY #1001 ADOPTED: October 23, 1990 AMENDED: Related Policy References Council Policy #201: "Maintenance of Reserve Funds" Municipal Code, Chapter 600 Prior Policy Amendments None Page 2 of 2 293 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 293 The following page(s) contain the backup material for Agenda Item: Approve a memorial dedication plaque to be placed on one of the KaBOOM! enhancement project benches or picnic tables, honoring the late grandson of a longtime DPS employee. (Community Services) CITY OF NATI( 294 of 304 r, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Approve a memorial dedication plaque to be placed on one of the KaBOOM! enhancement project benches or picnic tables, honoring the late grandson of a longtime DPS employee. PREPARED BY: Audrey Denham DEPARTMENT: Community Services PHONE: 619-336-4243 APPROVED BY: EXPLANATION: On August 2, 2017, the City was awarded the KaBOOM! grant to build a new playground at Las Palmas Park with funding partner Dr. Pepper Snapple Group (DPS). As required by KaBOOM!, multiple enhancement projects must be completed during the KaBOOM! Playground Build Day; these projects include picnic tables, benches, shade structures and painting projects. DPS has requested a memorial dedication plaque be placed on one of the enhancement project benches or picnic tables, honoring Reggie D. White, the late grandson of a longtime DPS employee. Reggie D. White loved KaBOOM! and volunteered at many DPS funded KaBOOM! playground builds. Currently, the City does not have a City Council policy that addresses memorial dedications; therefore, staff is seeking approval for a memorial dedication plaque honoring Reggie D. White. If City Council so desires, staff can return at a later date with a memorial dedication policy. cec- FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no financial impact associated with this action. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve a memorial dedication plaque to be placed on one of the KaBOOM! enhancement project benches or picnic tables, honoring Reggie D. White, the late grandson of a longtime DPS employee. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 295 of 304 CC/CDC-HA Agenda 10/17/2017 — Page 295 The following page(s) contain the backup material for Agenda Item: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. (City Manager) CITY OF NATI( 296 of 304 CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached staff report. DEPARTMENT: City Manager's Office APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Accept and file the report BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report 297 of 304 CALIFORNIA NATIONAL Cirly c�C�1:gD City Council Staff Report October 17, 2017 ITEM Staff Report: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. BACKGROUND At the September 5, 2017 meeting of the City Council of the City of National City, staff was directed to return with a report on the policy and standards for interns and volunteer council representatives utilized by the City Council. As will be discussed, the policy and standards for interns and volunteers utilized by the five member City Council are generally the same as the policy and standards for other City departments. The report, as presented, seeks to define the types of volunteer opportunities available through the City, including interns and volunteer council representatives; the requirements; and how they are utilized. DISCUSSION The efforts of the City's paid staff to provide services to the residents, businesses and visitors of National City are complemented by the efforts of the City volunteer workforce. Volunteers are used throughout the agency and perform many functions, from one day, single event community services projects to longer term assignments in virtually every City department, including the offices of the Mayor and Councilmembers (the City Council). Requirements for Volunteers There are generally three (3) types of volunteers. The types will be discussed later in this report. Irrespective of the type of volunteer used or the department in which the volunteer is serving, there are some basic requirements that are applicable to all, including those individuals volunteering in the offices of the City Council. Under the terms of City of National City Administrative Policy 04.09, Volunteers and Unpaid Interns (attached): 1. All volunteers must have an application on file with the Human Resources Department (HR). In some cases, perspective volunteers first apply with HR and their applications are forwarded to the department(s) best matching their desired area of involvement. However, from time to time, a department representative or elected official may identify 298 of 304 Page 2 Staff Report - Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. October 17, 2017 a volunteer candidate in advance. In such cases, HR is notified by the department or elected official and HR requests that the perspective volunteer complete the application. 2. All volunteers must be at least 15 ''A years of age; and all minors under the age of 18 must have a valid work permit issued by the minor's school district or the approval of a parent or guardian in the form of a signature. 3. Volunteers donating 20 or more hours of time per fiscal year must successfully complete a background check. For students seeking community service hours in compliance with school district graduation requirements, the threshold for a background check is 35 hours of time per fiscal year. 4. All volunteers are required to keep a record of each day worked to include the date, start time and end time. These records are forwarded to HR by the departments and elected offices at the end of each month. Types of Volunteers Volunteer is the umbrella or primary designation for anyone donating time to provide services without monetary compensation. As stated above, volunteers are used throughout the agency, including in the offices of the City Council. The duties performed and hours worked by volunteers are varied, dependent on the individual's area of interest, knowledge, skills and abilities; and the needs of the department. In addition to general volunteers, the City engages the services of two (2) subcategories of volunteers: unpaid interns and volunteer council representatives ' . All unpaid interns and volunteer council representatives are volunteers. However, not all volunteers are unpaid interns or unpaid council representatives. Thus, while these three terms are often used throughout the organization interchangeably (particularly the terms volunteer and intern), there is actually specific meaning to each, and within the Human Resources Department, all volunteers are tracked and coded by the proper designation dependent on the nature of the individual's service. Unpaid interns are students or recent college graduates seeking opportunities to gain exposure to and work experience in their area of study. Students are considered interns when they are affiliated with their school's formal internship program. Such students are typically required by their school to work a prescribed number of hours in their area of study. A work plan is developed by the City department representative or elected official at the beginning of the internship and must be approved by the school. Hours worked and a performance appraisal are provided to the school at the end of the assignment2. The student will either receive college credits or a letter grade for completing the internship. While most of the City's interns are college students, on occasion the City has received and accepted requests from local high schools. Students volunteering with the City outside of a formal academic internship program are A third subcategory, board members and commissioners has been excluded for purposes of this report. 2 Paid internships are defined in this same manner. 299 of 304 Page 3 Staff Report - Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. October 17, 2017 classified as volunteers (exception: as previous noted, recent college graduates may be classified as interns). Volunteer council representatives, as the name would imply, are volunteers that work in the offices of City councilmembers. Volunteer council representatives are subject to the same general requirements as other volunteers as outlined above. And like other volunteers, the duties performed are broad and are dependent on the knowledge, skills and abilities of the volunteer and the needs of the councilmember. In February, 2016, with the assistance of the City Council, HR developed a volunteer council representative position description (attached). As outlined, volunteer council representatives: 1. Are selected by and serve at the discretion of one or more councilmembers. 2. May work in the office and/or in the community. 3. May attend meetings or make presentations on behalf of the councilmember (when such presentations do not require an appointed or elected official). 4. May not engage in political activities on behalf of the councilmembers on City premises or using City equipment or during periods of time when logged in as a volunteer. As described, volunteers and the two subcategories of volunteers are different than employees. Volunteers are not paid for their time, they are at -will, the hours worked are flexible, the type of work performed is flexible and left to the discretion of the department or elected official utilizing the services of the volunteer. RECOMMENDATION Accept and file the report FISCAL IMPACT There is no fiscal impact associated with this report. Attachments: 1. Administrative Policy 04.09 — Volunteers and Unpaid Interns 2. Position Description — Unpaid Council Representatives 300 of 304 Check one: New ❑ Update X Delete TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 1 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 9/2000 REVISION DATE: 6/3/2013 PURPOSE to volunteer and/or intern within City the skills and talents of and encourage civic and community pride. meaningful service to, and direct the community. that contribute worth and quality to the quality of service. that will enhance business operations trained and supervised. to: called for by the City's Background Check City without monetary compensation for service hours in compliance with school than 20 hours of time per fiscal year. For with school district graduation 35 hours of time per fiscal year. or has just completed a college degree higher level of work expectation is required To establish guidelines for non -employees and employees departments. When appropriately trained and supervised, volunteers/interns can supplement existing services The objectives of the program are to: • Provide volunteers/interns an opportunity for participation in the operation of City government. • Enhance the City's service delivery system to • Provide staff with supplemental team members operation. • Provide residents with continued high level and RESPONSIBILITY It is the responsibility of each department head to: 1. Identify viable volunteer/internship opportunities without undue disruption. 2. Ensure that all volunteers/interns are properly 3. Ensure that volunteer hours are properly tracked. It is the responsibility of the Human Resources Department 1. Perform any necessary background checks as Policy 04.13. 2. Maintain a database of all registered volunteers/interns. DEFINITIONS Volunteer — an individual who is donating time to the hours worked including students seeking community district graduation requirements. Episodic volunteer — an individual who is donating less students seeking community service hours in compliance requirements, episodic volunteer is defined as less than Unpaid interns — an individual who generally is in college and is donating more than 20 hours of their time. A of an intern. 301 of 304 TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 2 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 9/2000 REVISION DATE: 6/3/2013 POLICY all minors under the or the approval of of his/her normal Manager's designee. members of the employee's or actual practice, successfully complete 04.13. into the City-wide applicants must complete Department. Resources will be forwarded an interest in working. selecting department volunteers/interns to of Police Department the Police Department. assignment prior to successful City Administrative age of 18 having a a parent or guardian in working hours unless A volunteer position job whichever is more a background volunteer a Volunteer to the shall forward the the Human volunteer/intern completion of Policy 04.13 are interested in Non -employees must be at least 15 1/2 year of age, with valid work permit issued by the minor's school district the form of a signature. An employee may only volunteer his/her services outside otherwise authorized by the City Manager or the City is one that is outside the scope of duties intended for classification as identified by the official class specification restrictive. Volunteers/interns, other than episodic volunteers, must check in compliance with the City Administrative Policy At the time of selection, volunteers/interns must be recorded database maintained by the Human Resources Department. PROCEDURE A. Non -Employee Volunteer/Intern Applicant. 1. All non -employee potential volunteer/intern Application through the Human Resources 2. Volunteer applications filed with Human department(s) in which the applicants specify 3. Upon selection of volunteers/interns, the original signed applications of all accepted Resources Department with the exception applications which shall be maintained by 4. A volunteer/intern may not begin his/her a background check in compliance with the B. Employee Volunteer Applicant. 1. Employees may outreach directly to depai volunteering or interning. tments with which they 302 of 304 TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 3 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 6/3/2013 REVISION DATE: the names of employees selected to serve volunteers and employees) in any City department prior to Sign in records shall include the date, the his/her start and end time each day and will not work with or near children all applicable Administrative Policies, 2. Depai tinents shall forward to Human Resources as volunteers/interns. C. All Volunteer/Intern Applicants (including episodic 1. All volunteers must be pre -approved to work beginning work (no walk-in's). 2. All volunteers must sign in each day work. name and signature of the volunteer and (Attachment 1). 3. Episodic volunteers will not handle cash without direct supervision. 4. Volunteers are subject to the provisions of Council Policies and departmental procedures. REFERENCE Administrative Policy 04.13 City Volunteer Manual Attachment 1 DAILY SIGN -IN LOG VOLUNTEERS DATE NAME SIGNATURE TIME IN TIME OUT 304 of 304 VOLUNTEER COUNCIL REPRESENTATIVE CITY OF NATIONAL CITY DESCRIPTION February 18, 2016 DEFINITION Under direction of assigned Councilmember, to perform a variety of duties involved in providing assistance to assigned City Councilmember; to represent Councilmember as assigned; and to perform related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a volunteer opportunity not governed by Civil Service. All such volunteers are selected by and serve at the discretion of one or more City Councilmembers. There is no compensation associated with this position and the duties are not intended to usurp those of compensated staff positions. NOTE: Volunteer Council Representatives may not engage in political activities on behalf of City Councilmembers on City premises or using City equipment or during periods of time when logged in as a volunteer. EXAMPLES OF TYPICAL DUTIES The following duties and responsibilities are representative of those performed by individuals assigned to this volunteer opportunity. Any single individual may not perform all of these duties and/or may perform similar related tasks not listed here. Serves as a liaison between Councilmember and policy makers, constituents and other City departments; receives, follows up, and responds to citizen's complaints, inquiries, and requests for information and assistance; interviews and assists office visitors; ensures Councilmember is informed and aware of constituent input, inquiries, and concerns; screens and briefs Councilmember on incoming correspondence; attends committee meetings, meetings with City staff, and community events with or in the absence of the Councilmember; makes oral presentations to small groups or individuals on behalf of the Councilmember when such presentations do not require an appointed (Councilmember serving as a board member or commissioner) or elected official; follows up on Council direction to staff; researches, compiles, analyzes, and summarizes data for special projects and various reports; assists Councilmember in researching and analyzing committee and City Council agenda items. MINIMUM QUALIFICATIONS There are no minimum qualifications for this volunteer assignment.