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HomeMy WebLinkAboutDraft Agenda Packet - 11-07-17 SA AgendaAGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA NATIONAL CITY VRINCORPORATED RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Council»iember MONA RIOS Councilniember ALEJANDRA SOTELO-SOLIS Councilnaeniber 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, NOVEMBER 7, 2017 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 2 the agenda and separately considered upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Spanish to English interpretation services are available to members of the public who wish to speak to the City Council during the meeting. "Request to Speak" forms requesting interpretation must be filed within the first two hours of the meeting. Espanol a los servicios de interpretacion Ingles de audio esta disponibles para los miembros del publico que desean hablar con el Ayuntamiento durante del Consejo Municipal. "Solicitud para hablar de" formas solicitud de interpretacion deben ser presentadas dentro de las dos primeras horas del Consejo Municipal. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS PRESENTATIONS 1. SDG&E's Partnership with the City of National City. (Vanessa Mapula Garcia, Senior Public Affairs Manager) INTERVIEWS / APPOINTMENTS 2. Interviews and Appointments: Veterans and Military Families Advisory Committee. (City Clerk) CONSENT CALENDAR 3. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 4. Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of October 3, 2017 and Special Meeting of the City Council of the City of National City of October 3, 2017. (City Clerk) 5. Resolution of the City Council of the City of National City: 1) accepting the work performed by Kinsman Construction Company, Inc. for the Police Department Building Improvements Project, CIP No. 15-06; 2) approving the final contract amount of $1,127,648.27; 3) ratifying the release of retention in the amount of $5,527.43; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) 3 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 4 6. Resolution of the City Council of the City of National City: 1) accepting the work performed by C.S. Legacy, Inc. for the Paradise Creek Educational Park Project, CIP No. 16-08; 2) approving the final contract amount of $645,854.89; 3) ratifying the release of retention in the amount of $31,233.49; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) 7. Resolution of the City Council of the City of National City: 1) accepting the work performed by Palm Engineering Construction Company, Inc. for the Division Street Traffic Calming Project, CIP No. 16-09; 2) approving the final contract amount of $932,630.62; 3) authorizing the release of retention in the amount of $41,891.53; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) 8. Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute a two-year Agreement with Chen Ryan Associates, Inc. for a not -to -exceed amount of $1,000,000 to provide on -call project support services for National Citys Capital Improvement Program (CIP), including, but not limited to, civil engineering; traffic engineering; transportation, bicycle, pedestrian, and safe routes to school planning; grants management; and, geographic information system; and 2) authorizing the City Manager to execute any project -specific supplemental agreements, as may be required for grant funded projects. (Engineering/Public Works) 9. Resolution of the City Council of the City of National City accepting and authorizing the Mayor to sign an Encroachment Permit Agreement with KD12, LLC, to construct a retaining wall into a public utility easement. (Engineering/Public Works) 10. Resolution of the City Council of the City of National City authorizing the establishment of 1) an Energy Upgrades appropriation of $5,403,308 and corresponding revenue budget for the Energy Services Agreement (ESA) implementation costs; 2) an Energy Upgrades appropriation of $120,294 for the financing issuance cost; and 3) an Energy Upgrades appropriation of $334,369 for the FY 18 debt service payments. (Engineering/Public Works) 11.Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback 1) the State of California Department of General Services Contract #1-15-23-14A, Supplement 1, to award the purchase and build -out of six (6) fully equipped police vehicles to Folsom Lake Ford in an amount not to exceed $338,619.64; 2) the County of San Diego Department of Purchasing and Contracting Contract #553982 to award the purchase of police radios for the six (6) new patrol vehicles to the 4 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 5 Regional Communications System (RCS) vendor, Motorola Solutions, Inc., in an amount not to exceed $27,729.91.(Engineering/Public Works) 12.Resolution of the City Council of the City of National City waiving the bid process by piggybacking National Association of State Procurement Officers (NASPO) contract MNWNC-122, and authorizing the purchase of Nimble Enterprise Storage from Dimension Data North America, Inc. for an amount not to exceed $154,499. (IT) 13.Resolution of the City Council of the City of National City removing the Home Delivered Meals Driver from the Part -Time and Seasonal employee group salary schedule with a salary range of $9.95 - $12.10 hourly (range pt059), and adding it to the salary schedule for the Municipal Employees Association employee group with a salary range of $10.14 - $12.10 hourly (range 047). (Human Resources) 14. Investment transactions for the month ended August 31, 2017. (Finance) 15.Warrant Register #13 for the period of 09/20/17 through 09/26/17 in the amount of $1,818,430.49. (Finance) 16.Warrant Register #14 for the period of 09/27/17 through 10/03/17 in the amount of $2,018,561.05. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS NON CONSENT RESOLUTIONS 17. Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. (Housing & Economic Development) 18.Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. (Housing and Economic Development) 19. Resolution of the City Council of the City of National City supporting the continuation of the federal Deferred Action for Childhood Arrivals (DACA) program and encouraging congress to create a permanent path to legal residency for DACA recipients. (City Manager) NEW BUSINESS 20. Discussion of City Council Regular Meeting Schedule. (City Manager) 5 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 6 21. Continued discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. (City Manager) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - November 21, 2017 - 6:00 p.m. - Council Chambers - National City, California. City Council and Community Development Commission - Housing Authority of the City of National City Meeting Schedule for the Period January 2, 2018 through January 16, 2018: January 02 - Dispense with Meeting- 6:00 pm January 16 - Regular Meeting - 6:00 pm 6 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 7 The following page(s) contain the backup material for Agenda Item: SDG&E's Partnership with the City of National City. (Vanessa Mapula Garcia, Senior Public Affairs Manager) 7 of 226 Item # 11/07/17 SDG&E'S PARTNERSHIP WITH THE CITY OF NATIONAL CITY (Vanessa Mapula Garcia, Senior Public Affairs Manager) 8 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 9 The following page(s) contain the backup material for Agenda Item: Interviews and Appointments: Veterans and Military Families Advisory Committee. (City Clerk) 9 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE November 7, 2017 AGENDA ITEM NO. ITEM TITLE- Interviews and Appointments: Veterans and Military Families Advisory Committee. (City Clerk) PREPARED BY- Michael R. Dalla PHONE 619-336-4226 EXPLANATION: See attached FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: DEPARTMENT: City Clerk APPROVED BY: FINAL ADOPTION: APPROVED: APPROVED: STAFF RECOMMENDATION: Appoint as desired. BOARD / COMMISSION RECOMMENDATION: Finance MIS ATTACHMENTS Explanation Working Group Report & Recommendation on the creation of Military Advisory Committee Ordinance 2017-2432 City Council Minutes February 21, 2017 Applications 1UOt226 BOARDS & COMMISSIONS — VETERANS AND MILITARY FAMILIES ADVISORY COMMITTEE EXPLANATION In February of this year the City Council adopted Ordinance 2017-2432 establishing an eleven member (11) Veterans and Military Families Advisory Committee Beginning in March of this year, ten (10) individuals have submitted applications for appointment to the committee All have been interviewed At the Council meeting of September 19th additional background information on the establishment of the Veterans Advisory Committee was requested Attached you will find the • City Manager Working Group Report and Recommendation on the Creation of a Military Advisory Committee • Ordinance 2017-2432 creating the Veterans and Military Families Advisory Committee unanimously adopted on February 21, 2017. According to Ordinance 2017-2432 members of the committee may be residents and non- residents It was the intent of the Working Group involved in the establishment of the committee to appoint residents and/or individuals with military, veteran, and professional ties to National City in as many of the following categories as possible, including • Veteran resident of National City • Active duty service member • Family member or spouse of active duty service member • Family fleet representative (Naval Base San Diego) • Veteran -based service organization • Sweetwater High School ROTC student • San Diego County Supervisor Veterans Advisory Council (VAC) rep • 2-1-1 San Diego representative • Social Services representative • Faith -Based community representative • National City business community representative RECOMMENDATION It is recommended that action be taken to move forward with appointments to the Committee Note: At the October 3rd City Council Meeting Mr Talisin Burton was present and indicated that he had emailed an application for the Veterans and Military Families Committee Mr Burton was asked to be present at the October 17th meeting, but did not do so An application from Mr Burton could not be found and attempts to locate and speak with Mr Burton have been unsuccessfu J. 11 of 226 Applicants for the Veterans and Military Families Advisory Committee Name Interviewed Bert Andrade Yes Victor Barajas Yes Shirley Fernll Yes Darnisha Hunter Yes Mike Judd Yes Mona S Minton Yes Stephens Norton Yes Luz Ramirez Yes Vilavanh Sanginthirath Yes Meg Storer Yes Talisin Burton No 12 of 226 2 City Manager Working Group Report and Recommendation on the Creation , a Military Advisory Committee Purpose At the March 1, 2016 regular City Council meeting, the City Council approved the City Manager's recommendation to form a working group whose task was to develop a recommendation to the City Council to form a military advisory committee, and If so, Its purpose and responsibilities. The working group has concluded Its meetings, As the staff report outlines, the working group recommends the City Council form a committee of volunteers charged with advising the City Council on matters related to the support of our veterans and military community, make recommendations to the City Council with respect to veterans and military service member related issues, ceremonies, and other activities that occur within National City, and provide a forum for discussion of issues relating to veterans and military families The Committee would provide advice and assistance to National City residents regarding resources available for veterans and military families and act as a conduit of communication and coordination between the local veteran and military community, and the City of National City. Background National City shares a unique relationship With the U.S. Military, stretching back decades. This is due, in large part, to housing a major portion of Naval Base San Diego along the City's waterfront. We take pride in honoring National City's service members and hometown heroes. Some of the events the City participates in to recognize and honor our veterans and military personnel Include: • Fallen heroes are remembered at the Kimball Bowi War Memorial, which Is fully dressed on major holidays. • National City's "Armed Services Recognition Program" honors hometown heroes, past and present. The National City Chamber of Commerce honors our military with the annual City co -sponsored "Salute to Navy' luncheon. • Las Vista Memorial Park's annual Memorial Day event honors the men and women who died while serving in the United States Armed Forces. • The County of San Diego's Office of Military & Veteran's Affairs staffed a resource table this year at National City's "National Night Out Against Crime" event. • For the past three years, the National City Fire Department and the National City Firefighters Local 2744 have partnered with the 'Wounded Warrior Project" to support their annual "Soldier Bicycle Ride and Dinner" 1 13 of 226 The "Soldier Ride" is three days of physical and emotional support and healing for the participants. Approximately 60-70 wounded warriors attend the ride from throughout the Nation. In addition to hosting dinner at Fire Station 34, NCFD further assists the WWP by providing volunteer EMT's/Paramedics to ride with the warriors and provide immediate first aid in the event of accident or injury. Many of the participants say the dinner event at the Fire Station Is the highlight of the Soldier Rid& It is a wonderful opportunity for the Firefighters and members of the community to spend time with our military veterans who have sacrificed so much for our country. • National City held a War Memorial Unveiling and Rededication Ceremony in December 2015. The refurbished War Memorial lives on as a tribute to our fallen heroes. Other Improvements to the Memorial complex included new concrete seat walls, public safety cameras, and street and decorative lighting. A pentagon dedicated to the five armed branches of the U.S. Military, a Military Wall of Honor, and hand -made mosaic benches, pay further tribute to our veterans. • National City is honored to employ several military reservists. The Military and Veterans Code requires that we provide full compensation to an employee for the first 30 days of active duty assignment, if the person has been in our employ for a period of not less than one year. Under the City's military policy, to help alleviate a financial hardship, for 6-months following that initial 30 days, we supplement the military pay if It is less than the employee's City wages. This is another commitment to our military reservists. in addition, National City is home to several veterans and military organizations, most notably, the Thomas H. Crosby, Jr. VFW Post 4630 and the Larry E. Bennett American Legion Post 255. Several years ago, National City established an informal military advisory committee in partnership with the local VFW, American Legion, and other organizations to honor and recognize our veterans and military personnel, The committee was subsequently disbanded due to staffing and budgetary constraints. Given National City's long history with the military, the City Council has continued to discuss opportunities on how to strengthen ties with the military community. Forming a military advisory committee has been discussed over the last couple of years. • September 2013 - the City Council discussed forming a military advisory committee to provide a collaborative forum on events and issues of interest to active duty service members and retired military veterans. 2 14 of 226 While the City Council did not take action on the Item, Councllmembers Rios and Sotelo-Solis,offered to work together to refine'the purpose and framework for consideration at a later date. • April 2014 - the City Council established the War Memorial Ad -Hoc Committee with representatives from the veteran community, 'city boards & commissions, and city staff. The committee's purpose was to redesign National City's War Memorial to ensure safety of the plaques and enhance critical features into the "D" Avenue community corridor project. Consistent with the nature of an ad -hoc committee, once the project was completed, the committee disbanded. • February 2016 - Councilmember Rios requested that staff return with a report on the formation of a military advisory committee. In March, 2016 the City Council directed the City Manager to form a working group to develop a recommendation to form a committee, including purpose, responsibility, membership, meeting times and location, and duration of existence. City Manager's Working Group The working group met on six occasions between April and September, 2016. The membership was comprised of experts in military and veteran affairs from the National City community and San Diego region, including military veterans, reservists, regional partners, and city staff. National City is home to the County of San Diego's newly opened Office of Military & Veterans Affairs, which provided the opportunity for key County personnel to also serve on the working group. Committee Membership: • David Bavencoff — US Coast Guard Reserves; Lieutenant, National City Police Department • Shirley Ferrill — Adjutant for American Legion Post 434 • Ray Flores — County of San Diego, Office of Military & Veterans Affairs, and Executive Director, San Diego Veterans Coalition • Gerald'Forand — CWO3 Marine Corps JROTC, Sweetwater High School; Military Veteran • Sara Krueger - Veterans Services Representative; Office of Military Veterans Affairs Health and Human Services Agency • Wil Quintong - Director, County of San Diego, Office of Military & Veterans Affairs • Meg Storer- Vice President of Community and Government Relations, 211 San Diego • Armando Teiles — US Marine Corps Veteran, and advocate for veterans' and military families • Bill York - Executive Vice President, 211 San Diego 3 15 of 226 City staff included Management Analyst Lauren Maxilom, Deputy City Clerk/Executive Secretary Esther Clemente, and City Manager Leslie Deese. Working Group Recommendations The working group's expertise and insight allowed for a robust and passionate dialogue on many issues impacting veterans, military personnel, and their families. While there are many resources available, there is not an avenue available through the City itself. The proposed Committee would help fill that void. It is important to note that the proposed Committee would not provide direct services but rather would serve as a conduit to guide to the appropriate resource(s). Equally important to the working group members was the opportunity for National City to honor our military men and women through community events, ceremonies, and other activities. To assist the City Council in formulating a decision, the working group provides the following recommendations on proposed Committee goals and parameters, including purpose/mission, responsibility, membership, and duration of existence. Committee Name: Veterans & Military Families Advisory Committee Purpose: The National City Veterans and Military Families Advisory Committee would serve in an advisory capacity to the City Council of the City of National City on matters related to the support of our veterans and military community. The Committee would make recommendations to the City Council with respect to veterans and military service member related issues, ceremonies, and other activities that occur within National City. Committee meetings would provide a forum for discussion of issues relating to veterans and military families. The Committee would provide advice and assistance to National City residents regarding resources available for veterans, military personnel and their families. The Committee would act as a conduit of communication and coordination between the local veteran and military community, and the City of National City Responsibilities may include, providing recommendations to the City Council on issues of interest to veterans, military personnel, and their families. Providing a forum to discuss and help resolve Issues, encouraging and promoting awareness, planning and assisting the City with planning of events honoring the heritage of our veterans and military community to establish and promote positive relations within the City, and serve as a liaison between the City of National City and community partners. Goals: Partnership Education Awareness Connections Engagement 4 16 of 226 Membership: The working group recommends up to an eleven (11) member committee to be composed of representatives from the National City community and regional partners. The intent would be to appoint residents and/or Individuals with military, veteran, and professional ties to National City in as many of the categories as possible, including: 1, Veteran resident of National City 2. Active duty service member 3. Family member or spouse of active duty service member 4. Family fleet representative (Naval Base San Diego) 5. Veteran -based service organization 6. Sweetwater High School ROTC student 7. San Diego County Supervisor Veterans Advisory Council (VAC) rep. 8. 2-1-1 San Diego representative 9. Social Servicos representative 10. Faith -Based community representative 11. National City business community representative Meetings: Committee meeting should be held, at minimum, on a quarterly basis, however, this should be determined by City Council and committee membership based on anticipated workload and need, Duration of Committee Existence: indefinite. Local and Regional Resources Working in conjunction with local and regional service providers, the Committee would act as liaison to National City veterans and their families to connect them with the assistance they are seeking and the services and benefits they may be eligible for, including: • San Diego County Office of Military & Veterans Affairs, South Region MVRC, 401 Mlle of Cars Way Suite 300, National City, CA 91950 (619) 731-3348 www.sandlegocounty.gov/hhsa The Office of Military & Veterans Affairs provides professional services for military veterans and their dependents and survivors who are entitled to benefits from the United States Department of Veterans Affairs, the State of California, and other agencies as applicable. • 2-1-1 San Diego, P.O, Box 420039, San Diego, CA 92142 (858) 300-1211 or 2-1-1 www 211 sandlego.orq 2-1-1 San Diego's Military and Veteran Services Program is lead and operated ail by veterans, from the Executive Vice President of 2-1-1 to the intems. The program connects San Diego's veterans, active duty military, 5 17 of 226 reservists, national guards, and their families to available services. San Diego County District Attorney CARE Center - 12 N Euclid, National City, CA 91950 (619) 356-4489 www.sdcarecenter.org The Veterans Empowerment Program helps veterans reentering society from incarceration as well, as address issues of ail veteran populations returning to San Diego County. • Vet -Connect Program • Provides veterans the ability to come into a designated County or City Library for a virtual face-to-face meeting with a Veterans Services Representative The Vet -Connect is currently active in the Julian, Poway, and Alpine libraries. • Library Outreach Program — The County of San Diego's library outreach program provides an opportunity for Veterans to meet with an accredited County Veteran Services Representative at a designated County or City Library. The following libraries are currently designated for this veteran outreach program: Chula Vista, El Cajon, Downtown Central, Rancho San Diego, Ramona, and Pine Valley. • Helmets to Hardhats — www.helmetstohardhats orq A National, nonprofit program that connects National Guard, Reserve, retired and transitioning active -duty military service members with skilled training and quality career opportunities in the construction Industry. • San Diego Association of Governments (SANDAG) - San Diego Regional Military Working Group, 401 B Street, Suite 800, San Diego, CA 92101 (619) 699-1900 www.sandaq org Provides a collaborative forum for the various branches of the military and SANDAG to address areas of mutual interest, Including growth management, habitat, transportation, regional growth, housing, water, energy, and other related topics. • U.S. Department of Veterans Affairs, San Diego Regional Benefit Office, 8810 Rio San Diego Drive, San Diego, CA 92108 (800) 827-1000 www.va. qov For more information about community resources for veterans, active duty military and their families, please dial 2-1-1 or go to www.211 sandiego.orq to access programs such as "Courage to Call" or "Vets' Community Connections", Conclusion; The working group recommends the City Council create a veterans and military family advisory committee given National City's long history and relationship with 6 18 of 226 the military, and our proximity to Naval Base San Diego and other military installations, and most importantly, that National City is home to many active duty and retired military personnel, veterans, and their families, . National City currently has seven established boards and commission whose members are appointed by the Mayor and City Council. Boards, commissions, and committees are supported by city staff and operate in accordance with Title 16 of the National City Municipal Code, the Ralph M. Brown Act, Rosenberg's Rules of Order, and City Council Policy#'107. Staff Recommendation: Staff supports the working group's recommendation that the City Council create a military advisory committee. 7 19 of 226 ORDINANCE NO 2017 — 2432 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 1 6 OF THE NATIONAL CITY MUNICIPAL CODE BY RENUMBERING CHAPTER 16.09 TO CHAPTER 1610 AND ACDiNG A NEW CHAPTER 16.09 ESTABLISHING A VETERANS AND MILITARY FAMILIES ADVISORY COMMITTEE WHEREAS, at the March 1, 2016 regular City Council meeting, the City Council approved the City Manager's recommendation to form a working group whose task was to develop a recommendation to the City Council to form a military advisory committee and its purpose and responsibilities, and WHEREAS, the working group presented a report to the City Council at the October 4, 2016 City Council meeting regarding the creation of a Veterans and Military Families Advisory Committee (the "Committee") made up of volunteers charged with advising the City Council on matters related to the support of our veterans and military community, making recommendations to the City Council with respect to veterans and military service member related issues, ceremonies, and other activities that occur within National City, and providing a forum for discussion of issues relating to veterans and military families, and WHEREAS, the Committee would also provide advice and assistance to National City residents regarding resources available for veterans and military families, and act as a conduit of communication and coordination between the local veteran and military community, and the City of National City follows' NOW THEREFORE, the City Council of the City of National City does ordain as Section 1 Title 16 of the National City Municipal Code is amended by amending the Table of Contents to read as follows TITLE 16 Chapters 16 01 City Boards, Commissions, and Committees 16.02 Civil Service Commission 16 03 Committee on Housing and Community Development 16 04 Community and Police Relations Commission 16 05 Park, Recreation, and Senior Citizen's Commission 16 06 Planning Commission 16.07 Public Art Committee 16 08 Traffic Safety Committee 16.09 Veterans and Military Families Advisory Committee 16 10 Provisions applicable to all Boards, Commissions, and Committees 20 of 226 Section 2 reads as follows Sections Chapter 16 09 is added to Title 16 of the National City Municipal Code to 16 09 VETERANS AND MILITARY FAMILIES ADVISORY COMMITTEE 16 09 010 Created 16 09 020 Purpose 16 09.030 Term — Vacancy 16 09.040 Chair — Offices — Staff support 16 09 050 Bylaws and operating procedures 16 09 060 Meetings — Functions and authority 16 09 070 Residency requirement — Compensation 16 09 010 Created Pursuant to the authority granted by Sections 36505 — 36506 of the California Government Code, there is hereby created a veterans and military families advisory committee, consisting of eleven (11) members to be appointed by the mayor subject to confirmation by the city council, and serving at the pleasure of the mayor and city council 16 09 020 Purpose. The National City Veterans and Military Families Advisory Committee serves in an advisory capacity to the City Council of the City of National City on matters related to the support of our veterans and military community. The Committee makes recommendations to the City Council with respect to veterans and military service member - related issues, ceremonies, and other activities that occur within National City. Committee meetings provide a forum for discussion of issues relating to veterans and military families The Committee provides advice and assistance to National City residents regarding resources available for veterans, military personnel, and their families The Committee acts as a conduit of communication and coordination between the local veteran and military community, and the City of National City The Committee's responsibilities may include providing recommendations to the City Council on issues of interest to veterans, military personnel, and their families, providing a forum to discuss and help resolve issues, encouraging and promoting awareness, planning and assisting the City with planning of events honoring the heritage of our veterans and military community to establish and promote positive relations within the City; and serving as a liaison between the City of National City and community partners 16.09 020 Term — Vacancy A The members of the veterans and military families advisory committee shall be appointed for staggered terms of four (4) years Ordinance No 2017-2432 Adding NCMC Chapter 16 09 21 of 226 Veterans and Military Families Advisory Committee a 8 If a vacancy occurs other than by expiration of a term, such vacancy shall be filled by appointment for the unexpired portion of said term in the same manner as original appointments are made. C In the event of expiration of a term, the member of the committee whose term has expired shall continue to serve until their successor is appointed and sworn into office 16 09 030 Chair -- Offices — Staff support The veterans and military families advisory committee shall annually elect its chair from among the appointed members and, subject to the provisions of law, may create and fill such other offices as it deems necessary The city council shall provide such staff assistance as the council deems appropriate 16 09.040 Bylaws and operating procedures. The veterans and military families advisory committee may adopt bylaws and operating procedures from time to time, provided that if any provision of such bylaws or operating procedures conflicts with this Chapter 16 09, this Chapter shall prevail. The bylaws shall contain provisions relating to attendance of committee members 16 09.050 Meetings —Functions and authority A The veterans and military families advisory committee shall hold at least one regular meeting each quarter, and shall keep a record of its resolutions, transactions, findings, and determinations, which record shall be a public record unless the city attorney determines otherwise Any regular meeting may be dispensed with by a majority vote of the committee. Special meetings as are necessary may be called by the chair or a majority of the members of the committee after at least twenty-four hours' written notice has been posted and served upon the members of the committee All meetings shall be conducted in compliance with the Ralph M Brown Act (the "Open Meeting Law", California Government Code Section 54950 et seq ) B. The committee shall investigate, consider, and act upon all matters referred to it by appropriate public officials or agencies or private citizens concerning members of the military, military veterans, and their families residing in the city; and conduct such investigations and prepare such reports as it is directed so to do by the city council, conduct investigations and prepare such reports as it deems appropriate upon request of responsible private citizens or organizations C. A quorum to conduct business consists of a majority of the members of the committee D A majority of a quorum is necessary to act upon a matter 16,09 060 Residency requirement --Compensation The members of the veterans and military families advisory committee may be residents or non-residents of the city and need not be electors of the city Committee members shall serve without compensation, except that the city council may from time to time pay such expenses of committee members that are incurred during the conduct of committee business as the council deems appropriate [Signature Page to Follow] Ordinance No 2017-2432 Veterans and Military Families Adding NCMC Chapter 16 09 Advisory Committee 22 of 226 3 Li PASSED and ADOPTED this 21'1 day of February, 2017. ATTEST A,eAdAll tA Mich el R Della, y Clerk APPROVED AS TO FORM George H Eiser, III Intenm City Attorney Ordinance No 2017.2432 Adding NCMC Chapter 10 09 Ron Morrison, Mayor 23 of 226 Veterans and Military Families Advisory Committee LE Passed and adopted by the Council of the City of National City, California, on February 21, 2017 by the following vote, to -wit' Ayes' Councilmembers Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Nays: None. Absent: None. Abstain. None AUTHENTICATED BY: By RON MORRISON Mayor of the City of National City, California City Clerk of the City ofationa! City, California Ay Deputy I HEREBY CERTIFY that the foregoing Ordinance was not finally adopted until seven calendar days had elapsed between the day of its introduction and the day of its final passage, to wit, on February 7, 2017 and on February 21, 2017, I FURTHER CERTIFY THAT said Ordinance was read in full prior to its final passage or that the reading of said Ordinance in full was dispensed with by a vote of not less than a majority of the members elected to the Council and that there was available for the consideration of each member of the Council and the public prior to the day of its passage a written or printed copy of said Ordinance. I FURTHER CERTIFY that the above and foregoing is a full, true and correct copy of ORDINANCE NO. 2017-2432 of the City Council of the City of National City, passed and adopted by the Council of said City on February 21,'2017. By CityClerk of the City of National City, California Deputy 24 of 226 1 Mike Della , From: Sent: To: Subject: Attachments: Lauren Maxilom Tuesday, August 29, 2017 316 PM Mike Dalla; Leslie Deese RE: Vet's Committee Ordinance- VMFAC PDF, Military Advisory - Committee Reccomendation pdf Mr Dalla, i've attached the ordinance & committee recommendation for your reference, Membership: The working group recommends up to an eleven (11) member committee to be composed of representatives from the National City community and regional partners The intent would be to appoint residents and/or individuals with military, veteran, and professional ties to National City in as many of the categories as possible, including 1. Veteran resident of National City 2 Active duty service member 3 Family member or spouse of active duty service member 4 Family fleet representative (Naval Base San Diego) 5 Veteran -based service organization 6 Sweetwater High School ROTC student 7 San Diego County Supervisor Veterans Advisory Council (VAC) rep. 8 2-1-1 San Diego representative 9 Social Services representative 10 Faith -Based community representative 11 National City business community representative From: Lauren Maxilom Sent: Tuesday, August 08, 2017 3.56 PM To• Mike Della <MDalla@nationalcityca gov>, Leslie Deese <LDeese@nationalcityca gov> Subject: RE: Vet's Committee Big woopsi l i I re -read the recommendation not the ordinance Great catch Mr Della O From: Mike Dalla Sent: Tuesday, August 08, 2017 3,55 PM To: Leslie Deese <LDeese@nationalcityca gov> Cc: Lauren Maxilom <LMaxilom@nationalcityca,gov> Subject: RE: Vet's Committee The Ordinance spells out "11 members with staggered amount of disruption you would have 2 members appointed to a one year term 3 members appointed to a two year term 3 membep_pointed to a three year term terms of 4 years". In order to accomplish that with the feast expir ing in 2018 expiring in 2019 expiring in 2020 25 of 226 i CITY COUNCIL MINUTES February 21, 2017 MUNICIPAL CODE 2017 (506-2-32) 17 Ordinance No. 2017-2432. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 16 OF THE NATIONAL CITY MUNICIPAL CODE BY RENUMBERING CHAPTER 16,09 TO CHAPTER 16 10 AND ADDING A NEW CHAPTER 16 09 ESTABLISHING A VETERANS AND MILITARY FAMILIES ADVISORY COMMITTEE (City Manager) RECOMMENDATION: Adopt the Ordinance TESTIMONY: None ACTION: Motion by Sotelo-Solis, seconded by Rios, to adopt the Ordinance Carried by unanimous vote 26 of 226 1 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES _ Community & Police Relations Commission* (CPRC) Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board X Veterans & Military Families Advisory Committee* Civil Service Committee Planning Commission Public Art Committee* Traffic Safety Committee ➢ Applicants must be residents of the City of National City except for those marked by an * and all applicants must be U.S. Citizens. ➢ Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: %zc./ N . Home Address: /G- 0 ,4 �y da A d E-Mail: 1 �L Business Affiliation: /f ,,, c Tel. No.:6./ t° 7/5 23J7 Title: /' j.-L.L r d:. /"" Business Address: Tel. No.: Length of Residence in National City: �f' jy, San Diego County:—�--- California: `j Educational Background: b.,4 . ").i4/�•,7SS 44,;v../ 1 it C. Occupational Experience: l / S./zL 2 G yi5 .. -r: f, D. ccdj( jS(n,Cr Professional or Technical Organization Memberships: ? vn5 Civic or Community Experience, Membership, or Previous Public Service Appointments: / V1J1�/Gi! '!Gryl+cl /414 Have you ever been convicted of a felony crime? No:. Yes:_ misdemeanor crime? No:>C If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Experience or Special Knowledge Pertaining to Area of Interest: ,•iia;l 1-1 Date: \;'' 7 Signature:..._ G2,�,, .7‘�— Please feel free to provide additional information or letters of endorsement. Return completed form to: Office of the City Clerk, 1243 National City Blvd., National City, CA 91950 Thank you for your interest in serving the City of National City. This documents is filed as a public document 27 of 226 Revised: March 2017 ( CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES _ Community & Police Relations Commission* CPRC � ) Civil Service Committee Library Board of Trustees Parks, Recreation & Senior Citizens Advisory Board Veterans & Military Families Advisory Committee* Planning Commission Public Art Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: V 1 CA '6a. S E-Mail: VticAw , c, e. �... G ec94K.A Home Address: 615' •IN&. Nc. Tel. No.: (Ic+- -730•433 Business Affiliation: Title: Business Address: Tel No.: Length of Residence in National City: /b pr5. San Diego County: 1 _ California: /0/r5 . Educational Background: ' onC \,- c ue, c )vt Pa, \ (-&\ \Y, vts.P.40",„ 'VA; «-es (SCR) CeA-, cc.4-1cm,. Occupational Experience: N,eA,o. b.rt , Cove\ , � 1 J cJ 4 i�Ye .ic&o;r5 Professional or Technical Organization Memberships: 5cor, "D$epca ccep n.(.9\1>ie r 5 QQt r C Lox-I21 Civic or CommunityExperience, /� p , Membership, or Previous Public Service Appointments: � � Ste' E4�C.. Experience or Special Knowledge Pertaining to Area of Interest: (:),A.)/ /0 ys oar a' ,oce, lokarulvic, 4u ill,)14pci), 606, SN►ct_ Nitekikis Have you ever been convicted of a felony crime? No: Yes:_ misdemeanor crime? No:,Yes:_ If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. 'ar 5i Thank you for your interest in serving the City of National City. This documents is filed as a public document Date: fir' 11;71 a Signature: f Please feel free to provide additional information or letters of endorse lent r Please return completed form to: Office of the City Clerk r- 1243 National City Blvd., National City, CA 44 Revised: February 2017 28 of 226 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission` (CPRC) Library Board of Trustees _ Parks, Recreation & Senior Citizens Advisory Board X Veterans & Military Families Advisory Committee* Civil Service Committee Planning Commission Public Art Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except far those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: $h? w y Ferri 1 E-Mail: f1 f'_N. Home Address: 2 9/;2 G, /l # Business Affiliation: (A)b,lg— ,(agT» & Business Address: Title: Z-C bnt Tel. No.: /a/9,4/4v Tel. No.: Length of Residence in National City: %/yr, San Diego County: Educational Background: 4(5Se h ool %U-Gauafe; California: Occupational Experience: �_• ornCr 1) r tQ_'Ic'O f)a I Professional or Technical Organization Memberships: NCl Chamber o-P %nnrticrces b7_i �l'-Izt c�v (il%sm n (Cf Lem. -S • F. Civic or Community Experience, Membership, or Previous Public Service Appointments: C► �... r p► me ' Experience or Special Knowledge Pertaining to Area of Interest: A Have you ever been convicted of a felony crime? No: Yes:_ misdemeanor crime? _ If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. r7 -a Date: 0 2 % -� Signature: • �c = �. .) Al �c7 Please fee! free to provide additional information or letters of endorse mm Please return completed form to: Office of the City Clerk � �� 1243 National City Blvd., National City, CA 9450a„ Thank you for your interest in serving the City of National City This documents is filed as a public document c-1 a --'rn Revised: February 2017 29 of 226 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) _ Civil Service Committee Library Board of Trustees Planning Commission Parks, Recreation & Senior Citizens Advisory Board Public Art Committee* _X` Veterans & Military Families Advisory Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: _Darnisha Hunter E-Mail: dhunetr@saniciego.gov Home Address: _1486 14th Street, Imperial Beach, CA 91932 _ Tel. No,: 702.575.4109_Business Affiliation: Office of Mayor Kevin L, Faulconer Title: _Military and Veteran Advocate Business Address: _202 C. Street 11t' Floor San Diego, CA 92101,_ Tel. No.: 6199.236,6588 Length of Residence in National City: _ San Diego County: 6yrs California: _6yrs, Educational Background: Some College Occupational Experience: _I've worked with the Military and Veterans over 25 yrs. I taught transitional services on Nellis Airforce Base for 6yrs.l'm currently on the USO Gala Committee and the USS Peralta Commissioning Committee. Professional or Technical Organization Memberships: __Member of the Veteran Coalition, Volunteer USO, Civic or Community Experience, Membership, or Previous Public Service Appointments: _I sit on the Design and Review Board for the City of Imperial Beach. Experience or Special Knowledge Pertaining to Area of Interest: Working with Veterans with to help them transition into the civilian employment market for over 25yrs. Have you ever been convicted of a felony crime? No: _X_ Yes: _ misdemeanor crime? No: _ Yes: _X_ If any convictions were expunged _disclosure is not required. Convictions are+nolaecessarily disqualifying. Please feel free to provide an explanation or information regarding y ar>ero the above two questions. Track tickets for speeding._ Using cell phone while driving x 35 Date; 4/14/2017 c _ -- _.1 rn Signature: �..�-- o r--< Please feel free to provide additional info ation or left- _ of endorsent, .� Please return completed form to: Office of the City Clerk o 1243 National City Blvd,, National City, CA 91950 Thank you for your interest in serving the City of National City, This documents is filed as a public document Revised: February 2017 30 of 226 LI CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) Civil Service Committee _ Library Board of Trustees Planning Commission Parks, Recreation & Senior Citizens Advisory Board _ Public Art Committee* X Veterans & Military Families Advisory Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: Mike Judd E-Mail: Mike.Juddc .vvsd.net Home Address: 625 N. Cuyamaca St, El Caion, CA 92020 Tel. No.: 6195699971 Business Affiliation: Veterans Village of San Diego Title: SSVF Program Supervisor Business Address: 4141 Pacific Highway, San Diego, CA 92110 Tel. No.: 6199612165, ext. 4697 Length of Residence in National City: 0 San Diego County: 29 Years California: 29 years Educational Background: BS in Psychology (Pending) Occupational Experience: US Army: 5 years, California National Guard: 4.5 Years, Veterans Village of San Diego: 8.5 years Professional or Technical Organization Memberships: Veterans and Family Forum (Current) Civic or Community Experience, Membership, or Previous Public Service Appointments: Chair of Veteran Transition Workgroup for San Diego Veterans Coalition (2010) Experience or Special Knowledge Pertaining to Area of interest: Last 6.5 years with VVSD working with the VA, DOD, Police Departments, Community Partners, and San Diego Mayor's office as well as Reps from Duncan Hunter and Scott Peters office — All for Veteran or Military issues Have you ever been convicted of a Felony crime? No Misdemeanor crime? No If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: 0 WM Signature: Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office 1243 31 of 226 Clerk Blvd., National City, CA 91950 ,ri Mike Dalla From: Esther Clemente Sent Thursday, April 20, 2017 11:51 AM To: Mike Dalla Subject: FW: Veterans and Military Families Advisory Committee Application Attachments: VMFAC Application - MJudd.pdf From: Mike Judd [mailto:mike.judd@vvsd.net] Sent: Thursday, April 20, 2017 11:08 AM To: Clerk <Clerk@nationalcityca.gov> Subject: Veterans and Military Families Advisory Committee Application Good Morning, Mr. Dalla! My name is Mike Judd and I've been a San Diego County Resident for the majority of my life. I caught wind of the City Manager's suggestion to begin an advisory committee for the City Council of National City that would discuss and handle Veteran and Military issues. I'm interested in taking part In this advisory committee as not only a combat veteran myself, but also as a provider of Veteran services in San Diego County. I've spent the last 8.5 years working at Veterans Village of San Diego with veterans of all eras by providing peer support, resources and referrals, and am now a Program Supervisor for a multimillion dollar grant that provides financial assistance to homeless veterans. As you are probably aware, Veterans Village of San Diego has been around for over 30 years and while it still maintains a heavy focus on in -patient treatment for substance abuse and mental health, it also maintains three rapid rehousing grant's providing almost $1.5 million annually in temporary financial assistance to homeless veterans. I began my work at VVSD, and spent 4 years doing so, working solely with Iraq and Afghanistan veterans who were having trouble returning to civilian life after their time at war. I took part in the creation and growth of the very first veteran specific helpline, Courage to Call, which is now run by 2-1-1. I've worked with and have been a part of the San Diego Veterans Coalition and sit on the advisory board for Veterans and Family Forum (VetFam) and would love to provide my knowledge and experience to the National City attempt at tackling Veteran and Military issues. Thank you for your consideration. If you have any questions, comments, or concerns, I can be reach at the contact information below. Mike Judd Program Supervisor Supportive Services for Veteran Families (SSVF) — Priority 1 Veterans Village of San Diego Cellphone: 619.569.9971 Office: 619.961.2165 Ext: 4697 Fax: 619.961,2167 www.vvsd.net CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) _ Civil Service Committee Library Board of Trustees _ Planning Commission Parks, Recreation & Senior Citizens Advisory Board _ Public Art Committee* X Veterans & Military Families Advisory Committee* — Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: Mona S. Minton E-Mail: mmintonft�neighborhoodhouse.org Home Address: Tel. No,: Business Affiliation: Title: General Manager Business Address: 56660 Copley Dr. SD CA 92111 Tel. No.: 858-715-2642 Length of Residence in National City: San Diego County: 5 yrs. California: Educational Background: PhD- Clinical Psychology, MA in Marriage & Family Therapy Occupational Experience: As the General Manager, Programs/Clinics/Community Affairs at The Neighborhood House Association located in San Diego CA, I have an extensive background working with children, adolescence, adults and older adults struggling with chemical dependency, homelessness, life skills and mental health disorders. 1 have a PhD in Clinical Psychology and a Masters in Marriage and Family Therapy. 1 speak and understand multiple languages (English, Spanish, Hindi and Gujarati) and currently serve on 6 committees throughout the East/Central San Diego and North County Region lending my expertise to address a variety of socio-economic, gender and cultural issues. While working for other organizations such as Circle of Friends, Department of Family Services, North County Serenity House, Mental Health Systems, Donavan State Prison, and San Diego County Jails, 1 have made significant contributions in women and men's prevention, intervention, treatment and recovery programs. Professional or Technical Organization Memberships: San Diego Senior Alliance, CFAR Disparities Care Community Advisory Board, RJDCF Volunteer Advisory Committee, Re-entry roundtable, Policy & Procedure Committee. Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pertaining to Area of Interest: 1 have over 16 years of experience working with the population mentioned above and working for Neighborhood House Association over 4 years I've been able to make a significant contribution to all the programs that provide services to our Veterans population, some of those services are Mental Health Assessment, Psychiatric Evaluation, Medication Management, 1 group therapy, Rehabilitative and recovery activities, Case Management, Crisis Intervention and serving over 117,000 meals to Adults and Veterans annually through our NHA Central Kitchen. Have you ever been convicted of a felony crime? No: XYes:_ misdemeanor crime? No:X Yes:_ if any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or in matt n regarding yes answers to the above two questions. Date: 4/18/2017 Signature: Please feel free to provide additional information or letters of 'endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd., National City, CA 91950 Thank you for your interest in serving the City of National City, This documents is filed as a public document Revised: February 2017 BOARDS, COMMISSIONS & COMMITTEES Meeting Times and Locations CIVIL SERVICE COMMISSION Second Thursday of every other month 5:30 p.m. — City Hall Large Conference Room COMMUNITY AND POLICE RELATIONS COMMISSION Third Thursday of February, May, August & November 6:00 p.m. — City Council Chambers LIBRARY BOARD OF TRUSTEES Second Wednesday of every month 4:30 p.m. — National City Public Library .01 Al. c) crt c r-- Dv r, -49 mai o PARKS, RECREATION & SENIOR CITIZENS ADVISORY BOARD Third Thursday of every month 4:00 p.m — City Hall Large Conference Room PLANNING COMMISSION First and Third Monday of every month 6:00 p.m. — City Council Chambers PUBLIC ART COMMITTEE Fourth Tuesday of January, April, July, October 3:00 p.m. — City Hall Large Conference Room TRAFFIC SAFETY COMMITTEE Second Wednesday of every month 2:00 p.m. - rge Conference Room 34 of 226 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) Civil Service Committee — Library Board of Trustees Planning Commission Parks, Recreation & Senior Citizens Advisory Board Public Art Committee* x Veterans & Military Families Advisory Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: Stephen) Norton E-Mail: steph@steph-n-Loom Home Address: 1430 E 24th St, National City, CA 6196028951 Business Affiliation: Title: Tel. No.: 1; 7 Business Address: Tel No,: = ern Length of Residence in National City; 5 San Diego County: 26 Califogia: `Ai a D min, G7 r- z4 = n =1 0 -C Educational Background: Entrepreneurial Business Management, Pepperdine University Veteran Entrepreneurship (V-WISE), Syracuse University. Martin J. Whitman School of Management, 2013 Occupational Experience: retired Chief Pally Officer and decorated military Veterar. with significant experience within Ure inlernedonal government sector - lom1, slate and federal regulatory compliance, as well as technology experience In research and development tabs, the legal sector, and manufacturing. Professional or Technical Organization Memberships: member Homegrown by Heroes, Farmer Veteran Coalition, USCG Chief Petty Officers Association, Coalition for Veteran Owned Business Civic or Community Experience, Membership, or Previous Public Service Appointments: Member National City Chamber of Commerce, Member San Diego Food Systems Alliance Experience or Special Knowledge Pertaining to Area of Interest: Retired U.S. Coast Guard Chief, decorated veteran. See attached bio-sketch Have you ever been convicted of a felon Yes:` misdemeanor crime? No: x Yes: If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date: 3/31/2017 Signature: Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd., National City, CA 91960 Thank you for your interest in serving the City of National City. This documents is filed as a public document 2017 BOARDS, COMMISSIONS & COMMITTEES Meeting Times and Locations Revised: February CIVIL SERVICE COMMISSION Second Thursday of every other month 5:30 p.m. — City Hall Large Conference Room COMMUNITY AND POLICE RELATIONS COMMISSION Third Thursday of February, May, August & November 6:00 p.m. — City Council Chambers LIBRARY BOARD OF TRUSTEES Second Wednesday of every month 4:30 p.m. — National City Public Library PARKS, RECREATION & SENIOR CITIZENS ADVISORY BOARD Third Thursday of every month 4:00 p.m — City Hall Large Conference Room PLANNING COMMISSION First and Third Monday of every month 6:00 p.m. — City Council Chambers PUBLIC ART COMMITTEE Fourth Tuesday of January, April, July, October 3:00 p.m. — City Hall Large Conference Room TRAFFIC SAFETY COMMITTEE 36 of 226 1D steph a(�steph-n-i.com STEPHENI NORTON www.tinkedin.cam/iNst pheninorton/ A retired Chief Petty Officer and decorated military Veteran, with significant experience within entrepreneurial business management, government sector - local, state, federal and international regulatory compliance, as well as technology experience in research and development labs, the legal sector, and manufacturing. PROFESSIONAL EXPERIENCE SMALL BUSINESS ENTREPRENEUR, 04/2003 to present Startup and Growth Strategy. Set company vision, mission and goals. Prepare business plan, operation plan, marketing and sales plan, financial plan, and contingencies. Research and determine target market and competitors' strengths and characteristics. Plan and execute companies marketing and advertising plan. Hire and work closely with design resources to develop marketing and advertising copy and materials. Author classified ads, press and news releases, and article contributions 10 publicize the company. Locate and network with potential clients and suppliers. Create company data management plan; hire and work closely with administrative resources to manage and organize company data. Manage company A/P, AIR, payroll, tax and financial statements preparation. Manage customer feedback, act on their comments to ensure that their requests are taken care of. Dickinson Farm. Small plot urban farm. 2014 to present Dale St, South Park. Residential income property. 2008 to present Tradesmen. 21 CFR Consulting, LLC. Commercial income property and event space. Pharmaceutical, medical device and 2013 to present biotechnology software compliance consulting. 2003 to 2008 YEOMAN. U.S. Coast Guard Reserve, 02/2010 to 08/2015. Leadership. Forward deployed, during Deepwater Horizon incident response and Operations Enduring Freedom, managing human resources, travel, pay and personnel administration for up to 2500 service members. Recruit Company Mentor, mentored new recruits into the highly -motivated apprentices needed to do Coast Guard work. Meritoriously advanced to Chief Petty Officer. Program Development. Developed mobilization process benchmarked by the fleet, including tracking tool to manage, track and report on the over 4000 data points, generated by the mobilization of 77 service members. Developed a document management system to support the life cycle management of document based information to capture, storage, classify, index, version, and maintain required Unit directives and correspondence. Reduced lost items by over 95%. Research and Data Management. Managing project officer for multi -district consolidation and reorganization - focused on requirement gathering and validation, process definition and improvement. Developed various metric gathering and reporting tools for over 2000 data points. Military Awards. Coast Guard Commendation Medal; Army Commendation Medal, with Operational Distinguishing Device; Coast Guard Achievement Medal; Coast Guard Commandant Letter of Commendation Ribbon with Operational Distinguishing Device and Bronze Star; National Defense Service Medal with Bronze Star; Global War on Terrorism Expeditionary Medal; Global War on Terrorism Service Medal; Armed Forces Reserve Medal with two Mobilization devices; Coast Guard Overseas Service Ribbon; Coast Guard Enlisted Person of the Year Ribbon; Military Outstanding Volunteer Service Medal; Coast Guard Good Conduct Medal; and various other team, unit and service awards. OMBUDSMAN. U.S. Coast Guard, 09/2008 — 0B/2013. Program Development. Planned and executed first of its kind pre -deployment training collaborating with six community agencies to provide critical administrative, legal medial and work -life information to over 300 Coast Guard Members and family Members. Developed and implemented a strategic communication program to ensure effective communication between organizational Leadership, community resources, Coast Guard Members and family Members during various short CONUS and long-term OCONUS deployments. STEPHENI NORTON steph psteph-n-i, com Military Awards. Reserve Family Readiness Award. 2011, 2013 LEAD CONSULTANT. 2000 — 2008. www.linkedin.corn/in/stephehinortpn/ Leadership. Lead consuttant and then business owner of a Global Software Compliance Consulting firm. Schedule included foreign and domestic travel over 80%. Provided regulatory compliance expertise worldwide. Managed project working and travel budgets between $50K-1.2M. Contributing author to various industry publications including IVT's Journal of Validation Compliance, a periodical sought after by the FDA regulated industry for subject matter expert advice; as well as a speaker at numerous industry events. RECENT EDUCATION & TRAINING B.S., Business and Management, Pepperdine University, Currently Sustainable Agriculture Training Program, Cal Poly — Pomona, 2017 Small Farms Program, Cornell University, 2016 Small -Scale Farming, Arizona State University Food System Transformation, 2015 Veteran Entrepreneurship (V-WISE), Syracuse University - Martin J. Whitman School of Management, 2013 Chiefs Call to Indoctrination, October 3, 2013 MEDIA APPERANCES "Veteran Leadership" Interview, The Profitable Farm with Charlotte Smith, March 20, 2017 "Hungry for Fresh Produce", Californian Garden Magazine, January 25, 2017 "Entrepreneur program gives veteran her 'tribe' back', American Legion Magazine, January 18, 2017 "Craft beer and local produce", San Diego Reader, December 27, 2016 "Savoring San Diego: An Epicurean Adventure', Travel Channel, December 14, 2016 "Veterans in the Workplace", San Diego Union Tribune, October 9, 2016 "Leading Lady", Syracuse University, November 7, 2016 "Simple Business Planning for Urban_Backyard Market Garden' Workshop, Women in Sustainable Agriculture Conference, Oregon State University, 2016 "A Tale of Destruction" Interview, Impact Matters Podcast, May 8, 2016 BUSINESS HONORS National City Business of the Year, Finalist. 2016 Emerging Woman Owned Business Award, Finalist. 2016 East Village Association - Most Collaborative Development, Finalist. 2015 Veteran of the Day, U.S. Department of Veterans Affairs. 2015 Student of the Week, Syracuse University, Institute for Veterans and Military Families_ 2015 Shipmate of the Week, U.S. Coast Guard. 2013 Trooper Focus, The Wire, Joint Task Force Guantanamo Bay, Cuba. 2013 50 People to Watch, San Diego Magazine. 2012 Women Who Mean Business, Finalist, San Diego Business Journal. 2011 PROFESSIONAL MEMBERSHIP Board Member, National City Chamber of Commerce Voting Member, San Diego Food System Alliance Member, U.S. Coast Guard Chief Petty Officers Association Member, Coalition for Veteran Owned Business Member, Farmer Veteran Coalition Member, Farm Bureau Member, National Young Farmers Coalition Certified Farm, Homegrown by Heroes Member, Slow Food USA & Urban San Diego Member, The Rosie Network Pant ? r,12 of 226 38 a CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* CPRC � ) Civil Service Committee Library Board of Trustees Planning Commission Parks, Recreation & Senior Citizens Advisory Board Public Art Committee* Veterans & Military Families Advisory Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal ,"background check prior to appointment. 1 Name: WI1 M • WI[Yl.t R2 E-Mail: 11''1( ` e oi-ri 'i1(I . Lf ` Horne Address:1( P '- `j\, e, ,.t\Ot1iS re4 (1I41.3 Tel. No.: iq - c% ` q Business Affiliation: Title: Business Address: Tel. No.: Length of Residence in National City: 1-)Q'. San : Count Diego ' g Y California: ,is , Educational Background: \\\ Occupational Experience: ,40) :/‘; � S Professional or Technical Organization Memberships: Civic or Community Experience, Membership, or Previous Public Service Appointments: A\l n `1 ____ `u�rvu �+ tee:► u�� .r�i�c i� �; n� c Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of a felony crime? Now Yes:_ misdemeanor crime? No:k' If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. • Date: _ 6\01G' 1 Signature: Please feel free to provide additional information or letters ofbrsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd., National City, CA 91950 Thank you for your interest in serving the City of National City. This documents is filed as a public document Revised: February 2017 39 of 226 3 CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) Library Board of Trustees arks, Recreation & Senior Citizens Advisory Board Veterans & Military Families Advisory Committee' Civil Service Committee Planning Commission Public Art Committee* Traffic Safety Committee Applicants must be residents of the City of National City except for those marked by an * and all applicants must be U.S. Citizens. Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: VILAVANH SANGINTHIRATH E-Mail: VILAVANH(a�LIVE.COM Home Address: 1013 E 18' STREET NATIONAL CITY, CA 91950 Tel. No.: (858) 568-2326 Business Affiliation: SAN DIEGO INNOVATIONS & POWERHOUSE BUSINESS SOUTIONS Title: FOUNDER & CEO Business Address: 9285 DOWDY DR. SUITE 205. SAN DIEGO. CA 92131 Tel. No.: (619) 434-2860 Length of Residence in National City: 32 YEARS San Diego County: 32 YEARS California: 32 YEARS Educational Background: SAN DIEGO STATE UNIVERSITY, BUSINESS MANAGEMENT WITH AN EMPHASISS IN MARKETING. SAN DIEGO MESA COLLEGE, ASSOCIATES IN BUSINESS ADMINISTRATEION. SAN DIEGO STATE UNIVERSITY, CERTIFICATE OF MANAGEMENT & LEADERSHIP Occupational Experience: PLEASE SEE ATTACHMENT FOR OVERVIEW OF PROFESSIONAL EXPERIENCE Professional or Technical Organization Memberships: MEMBER OF ASIAN BUSINESS ASSOCIATION. MEMBER OF CALIFORNIA DIVERSITY COUNCIL. MEMBER OF SAN DIEGO NON-PROFIT ASSOCIATION. SPEAKER AT MANY HIGH PROFILED CONFERENCES, EVENTS, AND YOUTH EMPOWERMENT OF'PORTUNITITES. Civic or Community Experience, Membership, or Previous Public Service Appointments: BOARD OF DIRECTOR. GIRLS IN TECH SAN DIEGO. BOARD OF DIRECTORS, BREAK THE SILIENCE AGAINST DOMESTIC VOILENCE. BOARD ADVISOR, GERSON INSTUTUTE. EXECUTIVE TEAM MEMBER, MAINSTREET ALLIANCE SAN DIEGO. Experience or Special Knowledge Pertaining to Area of Interest: I HAVE MANY FAMILY MEMBERS AND CLOSE FRIENDS IN THE MILITARY. I UNDERSTAND THE COMPLEXITIES AND STRUGGLES OF LIVING THE MILITARY LIFESTYLE THAN MOST CIVILIANS. THE GREATEST PART IS THROUGH MY PROFESSIONAL BACKGROUND AND EXPERIENCES OF BEING AN ENTREPRENEUR AND WORKING WITH rINESSES, I'VE BEEN FORTUNATE 40 of 226 ENOUGH TO HELPED OVER 5 MILITARY INDIVIDUALS TRANSITIONING OUT OF THE FORCE TO START THEIR BUSINESS AND BUILD A GREAT FUTURE FOR THEIR FAMILIES I'M CURRENTLY WORKING ON MY NEWEST INNITIATIVE CALLED SAN DIEGO INNOVATIONS AND ONE OF THE FOCUS IS WORKING WITH THE WORKFORCE PARTNERSHIP TO PROVIDE A PIPELINE FOR MILITARY PERSONNELS THROUGHOUT SAN DIEGO. I'M IN DISCUSSIONS WITH COUNTY OF SUPERIOR COURT AND SECOND CHANCE TO PROVIDING A PROGRAM FOR MILITARY VETERANS TO GETTING THE MENTAL HEALTH, AND TRAINING NEEDED TO GET BACK ON THEIR FEET. FROM A PERSONAL STANDPOINT, I CAN SYMPATHIZE WITH THE STRUGGLES AND HEARTBREAK THAT COME WITH LOSING A LOVED SOLIDER AT WAR WITH THE LOSS OF MY COUSIN AND A COUPLE CLOSE FRIENDS, I'M A SINGLE MOTHER AND I'VE ALSO HELPED OVER 20 MILITARY PARENTS (SINGLE OR NOT) BY PROVIDING THEM RESOURCES AND OUTLETS THROUGH MY BLOG, MEET UP GROUPS AND NETWORK_ OPPORTUNITITES TO GET THE SUPPORT NEEDED. I STARTED A SOCIAL GROUP CALLED MEMOIRS OF SINGLE PARENTS IN 2013, OVER 100 PARENTS IN THE GROUP ARE MILITARY MEMBERS AND HAVE REACHED OUT TO ME FROM ALL AREAS IN THE NATION TO THANK ME FOR MY SUPPORT AND AN AREA TO LET OUT THE PAIN AND STRUGGLES AS A PARENT. IN 2005, I MOVED TO GERMANY FOR ONE YEAR TO BE A COUNSELOR FOR MILITARY CHILDREN WHERE I STAYED ON THE ARMY BASE AND HELPED KIDS FROM AGES 6 MONTHS TO 17 YEARS OF AGE. I COACHED AND TAUGHT BASKETBALL CONDUCTED EDUCATIONAL ACTIVITIES. BECAME AN OUTLET FOR CONSULTATION SO THE KIDS CAN RELATE AND HELP GUIDE THEM THROUGH DIFFICULT CHANGES. I BECAME GREAT FRIENDS WITH MANY OF THE PARENTS, COUNSELORS, AND TECHERS TO THIS DAY Have you ever been convicted of a felony crime? No: Yes:___ misdemeanor crime? No:es: If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions, Date: t 111 (1 Signature: Please feel free to provide additional informatio • or I ers of endorsement. Return completed form to: Office of the City Clerk. 1243 National City Blvd., National City, CA 91950 Thank you for your interest in serving the City of National City. This documents is filed as a public document Revised: March 2017 41 of 226 Vilevanh Sanginthirath innovative strategiest and forward thinking team leader with a proven track record for identifying opportunities, present a bold vision, and building successful teams from the ground up Corporate I Nonprofit Small Business Board Member I Community Leader (858) 568-2326 vilavanhelive.com San Diego, CA 9 ENT] "Si PROFESSIONAL. EXPERIENCE April 2017 - Present Chief Executive Officer Powerhouse Business Solutions Ateliers/merles Developed and launched overall strategy, financial plans, pricing structure, legal contracts end business pion Build partnerships with local businesses, chambers, and community to drive economic growth and impact lsnuary 2017 - lucre 2027 Co -Managing Director & Director of Marketing Girls in Tech, San Diego Achievements Built infrastructure of organization including programs, marketing plans, strategic partnerships, executive teem Advocated and spoke during events, media appearances Launched with over SS0 registrants, and a 70% attrition Son Diego, CA Seer Diego, Lk GirtS serl June 201t • May 2017 Sera Diego, CA Director of Marketing Gerson Institute Achievement* Developed new infrastucture, workflow and processes for all departments: marketing, sales, production Launched Gerson Cookbook generating over $200K Conducted systems & process, saving over SSOK November 2014.• May 201t Marketing Manager i Canada HD Supply, Inc. Achievements Generated over SPMM and contributed 16% in co. sales Exceeded forecast and hit a record SSOMM in revenue Lead new market strategy & website, drove se% growth April 201A • Navember 2014 CRM Marketing Campaign Manager Petco Animai Supplies, Inc. Achicvtarentc Managed MP Campaign, generate S3.4MM in 2 days Support campaigns for loyalty, ecommerce, merchandise San Diego. CA • Son Ditto, tt AIL AREAS OF EXPERTISE Years eV Experience Leadership Strategic Planning Budgeting finance Market Expansion Change Management Team Building Systems Integration Strategic Partners E-Commerce Mgmt. Operation workflow Data Analysis Community Curator 42 of 226 11111111111111111111111 1111111111111111111111111 INVOLVEMENT & ACHIEVEMENTS • SD Magazine - Woman of the Year 2017 Nominee ,: intern - Councilmember A. Sotelo-Solis k Board of Director - Break the Silence Against DV E Board Advisor - Gerson Institute V: Advocate L` Speaker - E Executive I ' Member - r.4: Member - rf Member - ✓ Member - P---Speaker - - Veterans & Military Family Meet Ups U.S. News STEM Solutions Conference Team - Women of Main Street Alliance Asian Business Association American Marketing Association California Diversity Council San Diego Non -Profit Association Break the Silence Community Outreach EDUCATION • San Diego State University Business Management - emphasis in Marketing San Diego State University Certificate in Management & Leadership CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMMITTEES Community & Police Relations Commission* (CPRC) — Civil Service Committee Library Board of Trustees Planning Commission _ Parks, Recreation & Senior Citizens Advisory Board _ Public Art Committee* Veterans & Military Families Advisory Committee* Traffic Safety Committee Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: O 'S 'c3 (' E-Mail: 1V -: 1 Home Address: 6`1A-4r_ �_ ���:�,� ��"�'�" Tel. No-"c�'l�1�`-� Business Affiliation: \ i ��C\D , s 0 CLL: � 1'\ Business Address:f (! .I 614"--Ca tycck.\I • y.1. r'p ai62'Tel. No.:)'.• ('1' Length of Residence in National City: San Diego County: California: Educational Background: n Lixks 1I1ktrccsvt Laic 1-- .;) cud �Occupational Experience: Professional or Technical Organization Memberships: •,%-- \f iC lie NtA YT4O\l\ Ci\x ) Civic or Community Experience, Membership, or Previous Public Service Appointments: Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of a felony crime? No Yes: misdemeanor crime? If any convictions were expunged disclosure is not required. Convictions are not necessarily disqualifying. Please feel free to provide an explanation or information regarding yes answers to the above two questions. Date:\ Signature: Please feel free to provide additional information or letters of endorsement. Please return completed form to: Office of the City Clerk 1243 National City Blvd., National City, CA 91950 Thank you for your interest in serving the City of National City. This documents Is filed as a public document Revised: February 2017 43 of 226 Title: 1. V Ell ra Occupational Experience: Professional or Technical Organi ation Memberships: CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS, COMMISSIONS, AND COMtv1IrTEES Civil Service Commission Planning Commission ' : Community & Police Relations Commission* (CPRC) Public Art Committee* Traffic Safety Committee �) Parks, Recreation & Senior Citizens Advisory Board Library Board of Trustees X Note: Applicants must be residents of the City of National City except for those marked by an * Applicants for the Community and Police Relations Commission must pass a criminal background check prior to appointment. Name: 1,ahcQ AIG,a M(rl<l Home Address: ) 1417 it,„ fly,4 & Tel. No.: (Mgr Wg7.- t/41L3 Business Affiliation: Business Address: Tel. No.: San Diego County: California: Length of Residence in National City: Educational Background: (V4 S b 5 Li L -Cc-Lod e-dc", C{-4 f r. p`Cr—i-ve2e Civic or Community Experience, Membership, /cr Previous Public Service Appointments:�I G C w,mQm ket- f "A' cic �! f'r ri " h r1`4 '14 +� c ti cY1 l-.(-•.d1. Q 1,4 Experience or Special Knowledge Pertaining to Area of Interest: Have you ever been convicted of e felony crime? No X.Yes:_ misdemeanor crime? No: If any convictions were expunged disclosure is not required. Convictions are not necessarily Yes disqualifying. Please feel free to provide an explanation or information regarding �' questions, l� g yes answer;to t above two c-� / f Date: 074/46 Please feel free to provide add► tonal information or letters of endzarsent. Please return completed form to: Office of the City Clerk 1243 National City Blvd, National City, CA 91960 Thank you for your interest in serving the City of National City. * Residency requirernents may not apply This documents is flied as a public docume,^t Revised: December 2015 44 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 45 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 45 of 226 Item # 11 /07/17 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 46 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 47 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of October 3, 2017 and Special Meeting of the City Council of the City of National City of October 3, 47 of 226 Item # 11/07/17 APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF OCTOBER 3, 2017 AND SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY OF OCTOBER 3, 2017. (City Clerk) 48 of 226 Book 99 / Page XX 10-03-2017 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY October 3, 2017 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:11 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Duong, Morris -Jones, Muthusamy, Parra, Raulston, Roberts, Rodriguez, Stevenson, Vergara, Williams, Ybarra. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PUBLIC COMMENTS Jose Estrada, National City, expressed displeasure with the Festival of Life church event held in Kimball Park and its apparent support by some public officials. Shane Parmely expressed concerns about the church event and how it was conducted. John Borja, representing the Chamber of Commerce, extended an invitation to the upcoming craft beer event in Pepper Park. Mark Lane, National City, expressed concerns and opposition to the park event. Coyote Moon, National City, spoke in opposition to the park event. Marisol Natividad, National City, related her personal experiences and displeasure while at the Festival of Life event. Andrew Mckercher, National City, objected to the promotion of the park event by public officials. Michelle Krug explained the issues she had with the park event. PRESENTATIONS COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2017 (102-10-12) 1. Presentation from the appointed Proposition "D" Independent Evaluation Committee regarding the City of National City District Transactions and Use Tax. (Finance) **Companion Item #24** 49 of 226 Book 99 / Page XX 10-03-2017 AGENDA ITEM NO. 3 WAS TAKEN UP NEXT PRESENTATIONS (cont.) COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2017 (102-10-12) 3. Presentation on Sewer Rate Study and proposed rate increases. (Engineering/Public Works) **Companion Item #25** COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2017 (102-10-12) 2. Presentation on Project Labor Agreements and Affordable Housing Policy and Financing by LeSar Development Consultants. (Housing & Economic Development) RECESS A Recess was called at 9:19 pm. The meeting reconvened at 9:32 pm. All members were present. COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2017 (102-10-12) 4. Update on Paradise Creek Educational Park (Jim Neri, Neri Landscape Architecture). (Engineering/Public Works) INTERVIEWS / APPOINTMENTS BOARDS & COMMISSIONS ADMIN (101-1-1) 5. Interviews and Appointments - Current Vacancies & Expired Terms / Veterans and Military Families Advisory Committee. (City Clerk) ACTION: Motion by Rios, seconded by Cano, to reappoint Fred Puhn to the Civil Service Commission. Carried by unanimous vote. Motion by Morrison, seconded ty Cano, to appoint Lance Mirkin to the Library Board of Trustees. Carried by unanimous vote. Motion by Morrison, seconded by Cano, to reappoint Roy Cesena and Yvonne Cordoba to the Park, Recreation and Senior Citizen's Advisory Board. Carried by unanimous vote. Motion by Morrison, seconded by Mendivil, to reappoint Ryan Whipple to the Traffic Safety Committee. Carried by unanimous vote. 50 of 226 CITY COUNCIL CONSENT CALENDAR Book 99/ Page XX 10-03-2017 ADOPTION OF CONSENT CALENDAR. Item No. 6 (NCMC), Item Nos. 7 through 13 (Resolution Nos. 2017-187 through 2017-193), Item No. 14 (Temporary Use Permit), Item No. 15 (Report), Items No. 16 through 18 (Warrant Registers). Motion by Sotelo-Solis, seconded by Cano, to approve the Consent Calendar except #7. Carried by unanimous vote. MUNICIPAL CODE 2017 (506-2-32) 6. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. CONTRACT (C2010-86) 7. Resolution No. 2017-187. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE THE THIRD AMENDMENT TO THE LEASE BY AND BETWEEN THE CITY AND THE BOYS AND GIRLS CLUB OF GREATER SAN DIEGO, INC., CONSENTING TO A SUBLEASE BETWEEN THE BOYS AND GIRLS CLUB AND INTEGRITY CHARTER SCHOOL FOR THE CITY -OWNED LAND AND BUILDING LOCATED AT 1430 "D" AVENUE IN NATIONAL CITY. (Housing & Economic Development) ACTION: Motion by Mendivil, seconded by Morrison to adopt the Resolution. Carried by the following vote, to -wit: Ayes Cano, Mendivil, Morrison, Rios. Nays: Sotelo-Solis. Abstain: None. Absent: None. ENGINEERING / PUBLIC WORKS DEPT - GRANTS / REPORTS ADMIN (1104-1-1) 8. Resolution No. 2017-188. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING DEPARTMENT GRANTS FUND APPROPRIATION OF $365,000 IN DISADVANTAGED COMMUNITY (DAC) PLANNING GRANT FUNDS THROUGH THE PROPOSITION 1 DAC INVOLVEMENT GRANT PROGRAM FOR THE PARADISE VALLEY CREEK WATER QUALITY AND COMMUNITY ENHANCEMENT PROJECT AND ESTABLISHMENT OF A CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Approved. See above. 51 of 226 Book 99 / Page XX 10-03-2017 CONSENT CALENDAR (cont.) EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 9. Resolution No. 2017-189. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS CONSISTENT WITH NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY (BUYER) TO PIGGYBACK THE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #081716-KTC WITH KENWORTH TRUCK COMPANY THROUGH INLAND KENWORTH (US) INC. (AUTHORIZED DEALER) TO AWARD THE PURCHASE OF ONE (1) T400 SERIES CONVENTIONAL 10 YARD DUMP TRUCK TO INLAND KENWORTH (US) INC., IN AN AMOUNT NOT TO EXCEED $149,951.88. (Engineering/Public Works) ACTION: Approved. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 10. Resolution No. 2017-190. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS CONSISTENT WITH NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY (BUYER) TO PIGGYBACK THE NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #113012-HDI WITH H.D. INDUSTRIES, INC. (MANUFACTURER) THROUGH THE HAAKER EQUIPMENT COMPANY (DISTRIBUTOR) TO AWARD THE PURCHASE OF ONE (1) H.D. INDUSTRIES PRO -PATCH TCM-425-80 DHE MOUNTED ON A 2018 FORD F-750 CHASSIS TO HAAKER EQUIPMENT COMPANY FOR POTHOLE REPAIRS, IN AN AMOUNT NOT TO EXCEED $180,109.58. (Engineering/Public Works) ACTION: Approved. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 11. Resolution No. 2017-191. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS CONSISTENT WITH NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY (BUYER) TO PIGGYBACK THE CITY OF MODESTO PURCHASE ORDER (CONTRACT) NO. 112254 WITH MUNICIPAL MAINTENANCE EQUIPMENT, INC. TO AWARD THE PURCHASE OF ONE (1) RAVO 5 ISERIES SWEEPER TO MUNICIPAL MAINTENANCE EQUIPMENT, INC. IN AN AMOUNT NOT TO EXCEED $253,574.18, CONSISTENT WITH CITY OF MODESTO REQUEST FOR BID AND SPECIFICATIONS NO. 1617-12. (Engineering/Public Works) ACTION: Approved. See above. 52 of 226 Book 99 / Page XX 10-03-2017 CONSENT CALENDAR (cont.) CONTRACT (C2017-60) 12. Resolution No. 2017-192. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO UTILIZE SAN DIEGO COUNTY'S CONTRACT NO. 553982 TO AWARD THE PURCHASE OF THREE P25 MCC7500 CONSOLES FOR THE NATIONAL CITY POLICE DISPATCH CENTER, FROM MOTOROLA SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $227,689, USING FY16 URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDS. (Fire) ACTION: Approved. See above. GRANT / COMMUNITY SERVICES (206-4-26) 13. Resolution No. 2017-193. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY; 1) AUTHORIZING THE ACCEPTANCE OF THE COUNTY OF SAN DIEGO'S COMMUNITY ENHANCEMENT PROGRAM GRANT FUNDS OF $10,000 FOR THE SPECIAL EVENT "A KIMBALL HOLIDAY", WITH NO MATCHING FUNDS REQUIRED; 2) AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND THE COUNTY OF SAN DIEGO TO RECEIVE FY18 COMMUNITY ENHANCEMENT PROGRAM GRANT FUNDS; 3) AND AUTHORIZING THE ESTABLISHMENT OF A REIMBURSABLE GRANTS CITYWIDE FUND APPROPRIATION OF $10,000 AND CORRESPONDING REVENUE BUDGET. (Community Services) ACTION: Approved. See above. TEMPORARY USE PERMITS 2017 (203-1-33) 14. Temporary Use Permit — Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2017 from 6 p.m. to 9 p.m. with no waiver of fees. (Neighborhood Services) ACTION: Approved. See above. FINANCIAL MANAGEMENT 2017-2018 (204-1-33) 15. Investment transactions for the month ended July 31, 2017. (Finance) ACTION: Approved. See above. WARRANT REGISTER JULY 2017 — JUNE 2018 (202-1-32) 16. Warrant Register #7 for the period of 08/09/17 through 08/15/17 in the amount of $1,803,390.22. (Finance) ACTION: Ratified. See above. 53 of 226 Book 99 / Page XX 10-03-2017 CONSENT CALENDAR (cont.) WARRANT REGISTER JULY 2017 — JUNE 2018 (202-1-32) 17. Warrant Register #8 for the period of 08/16/17 through 08/22/17 in the amount of $987,526.96. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2017 — JUNE 2018 (202-1-32) 18. Warrant Register #9 for the period of 08/23/17 through 08/29/17 in the amount of $1,808,798.21. (Finance) ACTION: Ratified. See above. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS MUNICIPAL CODE 2017 (506-02-32) 19. Ordinance No. 2017-2438. Public Hearing and Adoption of an ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING SECTION 18.21.040 PERTAINING TO THE MAXIMUM AREA AND NUMBER OF ACCESSORY STRUCTURES. (Applicant: Fred Puhn) (Case File 2017-21 A) (Planning) RECOMMENDATION: Adopt the Ordinance. TESTIMONY: None. ACTION: Motion by Rios, seconded by Sotelo-Solis, to close the Public Hearing. Carried by unanimous vote. Motion by Rios, seconded by Sotelo-Solis, to adopt the Ordinance. Carried by unanimous vote. MUNICIPAL CODE 2017 (506-02-32) 20. Ordinance No. 2017-2439. Public Hearing and Adoption of an ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING TITLE 6 SECTION 6.04 OF THE NATIONAL CITY MUNICIPAL CODE REGARDING BUSINESS TAX RATES TO COMPLY WITH CURRENT LAW, INCLUDING 1) REVERTING GROSS RECEIPTS AND FLAT BUSINESS TAX RATES TO THOSE ESTABLISHED BY ORDINANCE NO. 1606, ENACTED IN 1977, CORRECTING RATE CALCULATIONS WHERE NECESSARY; 2) REPEALING THE MARGINAL TAX RATE TABLE; 3) REPEALING APPENDIX D TO ORDINANCE NO. 1606; AND 4) REFUNDING BUSINESS TAXES AND ASSOCIATED APPLICABLE FEES OVERPAID WITHIN THE TWELVE MONTHS PRIOR TO THE EFFECTIVE DATE OF THIS ORDINANCE. (Finance) RECOMMENDATION: Adopt the Ordinance. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Rios, to close the Public Hearing. Carried by unanimous vote. Motion by Sotelo-Solis, seconded by Rios, to adopt the Ordinance. Carried by unanimous vote. 54 of 226 Book 99 / Page XX 10-03-2017 NON CONSENT RESOLUTIONS FINANCIAL MANAGEMENT 2017-2018 (204-1-33) 21. Resolution No, 2017-194. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AMENDING THE FISCAL YEAR 2018 CAPITAL IMPROVEMENT PROGRAM BUDGET TO INCLUDE A LIST OF PROJECTS PROPOSED TO RECEIVE FUNDING FROM THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) AS REQUIRED BY SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017; 2) ADJUSTING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2018 TRAFFIC MONITORING / SAFETY ENHANCEMENTS PROJECT BY RELEASING $300,000 IN GAS TAX FUND APPROPRIATIONS; 3) ADJUSTING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2018 SAFE ROUTES TO SCHOOL PEDESTRIAN AND BICYCLE SAFETY ENHANCEMENTS PROJECT TO APPROPRIATE $343,345 IN RMRA FUNDS THROUGH THE GAS TAX FUND FOR CONSTRUCTION; AND 4) REDUCING CORRESPONDING GAS TAX FUND REVENUE BUDGET FOR RECEIPT OF RMRA FUNDS FROM $350,432 TO $343,345 FOR FISCAL YEAR 2018 BASED ON THE LATEST REVENUE PROJECTIONS FOR NATIONAL CITY FROM THE STATE DEPARTMENT OF FINANCE. (Engineering/Public Works) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. NEW BUSINESS TEMPORARY USE PERMITS 2017 (403-32-1) 22. Temporary Use Permit - Wavetec requesting to use the lot located at 1918 Cleveland Avenue to repair a 43 ft. sailboat from October 3, 2017 thru December 31, 2017 with no waiver of fees. (Neighborhood Services) RECOMMENDATION: Approve the Application for a TUP subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. TESTIMONY: Paul Ralph, the applicant, responded to questions. ACTION: Motion by Sotelo-Solis, seconded by Morrison, to approve the TUP. Carried by unanimous vote. 55 of 226 Book 99 / Page XX 10-03-2017 NEW BUSINESS (cont.) TEMPORARY USE PERMITS 2017 (403-32-1) 23. Temporary Use Permit — 1st Annual Bayside Brew and Spirits Festival sponsored by the National City Chamber of Commerce at Pepper Park on October 21, 2017. (Neighborhood Services) RECOMMENDATION: Approve the Application for a TUP subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. TESTIMONY: None. ACTION: Motion by Sotelo-Solis, seconded by Rios, to approve the TUP including a fee waiver of $500. Carried by the following vote, to -wit: Ayes: Mendivil, Morrison, Rios, Sotelo-Solis. Nays: Cano. Absent: None. Abstain: None. FINANCIAL MANAGEMENT 2017-2018 (204-1-33) 24. Report to the City Council of the City of National City from the appointed Proposition D Independent Evaluation Committee containing a recommendation regarding the City of National City District Transactions and Use Tax, pursuant to the provisions of Section 4.160.180 of the City of National City Municipal Code. (Finance) **Companion Item #1** RECOMMENDATION: Accept and file the report. TESTIMONY: Jose Estrada, National City, reminded everyone that Proposition D was meant to be temporary and to continue to look for ways to end it. ACTION: Motion by Rios, seconded by Cano to accept and file the Report. Carried by unanimous vote. ENGINEERING / PUBLIC WORKS DEPT — GRANTS / REPORTS ADMIN (1104-1-1) 25. Report on Sewer Rate Study and proposed rate increases. (Engineering/Public Works) **Companion Item #3** RECOMMENDATION: Accept and file background report and Sewer Rate Study and direct staff to mail out Notice of Public Hearing per Proposition 218 requirements. TESTIMONY: None. ACTION: Motion by Cano, seconded by Rios to accept and file the report and direct staff to send notice. Carried by unanimous vote. 56 of 226 Book 99 / Page XX 10-03-2017 NEW BUSINESS (cont.) CITY MANAGER / REPORTS ADMIN (1104-1-12) 26. Discussion of the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. (City Manager) TESTIMONY: None. ACTION: Motion by Rios, seconded by Sotelo-Solis to continue to the next meeting to allow time to consider additional resolutions presented at the meeting. Carried by unanimous vote. CITY MANAGER / REPORTS ADMIN (1104-1-12) 27. City Council discussion and direction on Assembly Bill 485 Pet Store Operators: Dogs, Cats and Rabbits (O'Donnell and Dababneh), including consideration of a letter of support modeled after the letter of support provided by the Office of Assembly Member O'Donnell. (City Manager) TESTIMONY: None. ACTION: Motion by Rios, seconded by Sotelo-Solis to approve sending a letter of support. Carried by the following vote, to -wit: Ayes: Mendivil, Rios, Sotelo-Solis. Nays: Morrison, Cano. Absent: None. Abstain: None. B. COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY CONTRACT (C2016-27) HOUSING AUTHORITY (404-1-6) 28. Resolution No. 2017-58. RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION -HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN ACKNOWLEDGMENT AND AGREEMENT TO THE LETTER OF CONSENT FROM COPPER HILLS LIMITED PARTNERSHIP DATED SEPTEMBER 18, 2017, APPROVING THE TRANSFER IN INTEREST OF CENTERLINE CALIFORNIA CORPORATE PARTNERS IV, L.P., AND RELATED CALIFORNIA CORPORATE IV SLP, L.P. AS LIMITED PARTNERS TO NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA, A CALIFORNIA NON- PROFIT CORPORATION, OR AN AFFILIATE OF THE GENERAL PARTNER, TO ENABLE THE REFINANCING AND REHABILITATION OF VISTA DEL SOL APARTMENTS LOCATED AT 1545 Q AVENUE IN NATIONAL CITY. (Housing and Economic Development) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano to adopt the Resolution. Carried by unanimous vote. 57 of 226 Book 99 / Page XX 10-03-2017 STAFF REPORTS Director of Emergency Services, Frank Parra, provided an update on the San Diego County Hepatitis "A" outbreak and the measures being taken to deter and mitigate the outbreak. Assistant City Manager Brad Raulston provided an update on the Bay Shore Bikeway. MAYOR AND CITY COUNCIL Vice Mayor Mendivil said he would not comment on any of the speakers comments regarding the Festival of Life event except one; the person that said he was aggressive. For the record: "Fifteen years ago I would have probably been in their face when they are dragging my name through the mud. I think I would have definitely been in their face. Not anymore. So that one is flat out not true that I was aggressive in any way". Vice Mayor Mendivil said the Festival of Life was an awesome event for the City and that he stands behind it and puts his name on it. Vice Mayor Mendivil spoke of the importance of economic development and pledged to be business friendly in any way he can be. Member Sotelo-Solis thanked staff for the many fine reports provided; expressed her concerns and expectations surrounding the Festival of Life event in the park and the importance of having all necessary information and explained the reasons why she could not support the event. Member Sotelo-Solis agreed about the importance of economic development to promote business and job creation and; reminded everyone about the Halloween Tower of Terror event. Member Rios reminded everyone about the Maytime Band review on Saturday; reported that she attended the South County Economic Development Corporation (SCEDC) Annual Public Officials event, as well as a very nice event a Plaza Bonita for a veterans relay event and offered kudos to staff and departing Assistant Public Works Director Kuna Muthusamy. Member Cano complimented the Police Department for the amazing job they did clearing traffic at 19th and Tidelands Avenue. Mayor Morrison provided information on the competition for the new Amazon headquarters development and the prospects for success by California and the San Diego region and provided an update on the impact on Sweetwater Authority rate payers from the recent court decision involving the Metropolitan Water District and San Diego County Water Authority. 58 of 226 Book 99 / Page XX 10-03-2017 CLOSED SESSION REPORT City Attorney Angil Morris -Jones reported that in Closed Session staff was given unanimous authorization regarding resolution of the Workers Cpmpensation matter. ADJOURNMENT Motion by Mendivil, seconded by Sotelo-Solis, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housinq Authority of the City of National City - Tuesday - October 17, 2017 - 6:00 p.m. - Council Chambers - National City, California. Carried by unanimous vote. Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - October 17, 2017 - 6:00 p.m. - Council Chambers - National City, California. The meeting closed at 11:26 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of November 7, 2017. Mayor 59 of 226 EXHIBIT 'L' �11! CALIFORNIA NATIONAL CITY. nvi INCORPORATED AGENDA OF A SPECIAL MEETING CITY COUNCIL OF THE CITY OF NATIONAL CITY Main Conference Room Civic Center 1243 National City Boulevard National City, California Special Meeting - Tuesday, October 3, 2017 — 6:00 p.m. ROLL CALL CITY COUNCIL CLOSED SESSION 1. Liability Claims — Government Code Section 54956.95 Workers' Compensation Claims Agency Claimed Against: City of National City Number of Claims: One ADJOURNMENT Next Regular City Council Meeting: Tuesday, October 3, 2017, 6:00 p.m., City Council Chambers, Civic Center — National City, California. 60 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 61 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work performed by Kinsman Construction Company, Inc. for the Police Department Building Improvements Project, CIP No. 15-06; 2) approving the final contract amount of $1,127,648 61 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback 1) the State of California Department of General Services Contract #1-15-23-14A, Supplement 1. to award the purchase and build - out of six (6) fully equipped police vehicles to Folsom Lake Ford in an amount not to exceed $338,619.64; 2) the County of San Diego Department of Purchasing and Contracting Contract #553982 to award the purchase of police radios for the six (6) new patrol vehicles to the Regional Communications System (RCS) vendor, Motorola Solutions, Inc., in an amount not to exceed $27,729.91. AGENDA ITEM NO. PREPARED BY. Ray Roberson, Management Analyst II DEPARTMENT: Engi PHONE: 619-336-4583 EXPLANATION See attached explanation. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve): $366,349.55 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION E FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of six police vehicles and radios for the National City Police Department. BOARD ! COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Quotes 3. State of California Department of General Services contract 1-15-23-14A 14, San Diego County Department of Purchasing and Contracting RCS Contract #553982 . Resolution 62 of 226 lExolanation: As part of the FY 2018 annual budget, City Council approved funding through the Equipment Replacement Reserve for the purchase of 6 patrol vehicles and 3 detective vehicles for the National City Police Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback 1) the State of California Department of General Services Contract #1-15-23-14A to award the purchase and build -out of six (6) fully equipped police vehicles to Folsom Lake Ford in an amount not to exceed $338,619.64; and 2) the County of San Diego Department of Purchasing and Contracting Contract #553982 to award the purchase of police radios for the new patrol vehicles to the Regional Communications System (RCS) vendor, Motorola Solutions, Inc., in an amount not to exceed $27,729.91. Folsom Lake Ford will subcontract with Lehr Auto Electric & Emergency Equipment for the build -out and up - fitting of the police department vehicles. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that both the State of California Department of General Services Contract #1-15-23-14A with Folsom Lake Ford as well as the County of San Diego Department of Purchasing and Contracting RCS Contract #553982 were competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement procedures are in substantial compliance with those of National City. Funding for the vehicles and radios is available through the Equipment Replacement Reserve, which will be replenished by the General Fund. 1 63 of 226 FOLSOM LAKE FWIII THE FORD SOURCE 12755 FOLSOM BLVD. a FOLSOM, CA 95630. • (916) 353-2000 2018 ORDER 12-14 WEEKS PRODUCTION BEGINS 10/20/2017 STATE CONTRACT 1015-23-148 KSA 4DR AWD POLICE .112.6n WB G1 SHADOW BLACK 9 CLTH BKTS/VNL R W EBONY BLACK 500A EQUIP GRP .PREM SINGLE CD 99R .3.7L V5 TIVCT 44C .6—SPD AUTO TRAN 53M SYNC SYSTEM 16D BADGE DELETE 17T CARGO DOME LAMP 18W RR WINDOW DEL 21L FRONT AUX LIGHT 423 CAL EM NOT REQD 43D COURTESY DISABL 51S DUAL LED LAMPS 55B BLIND SPOT INFO 59B KEY CODE B SOR NOISE SUPPRESS 66A FRONT HDLMP ?KG .GRILL WIRING 68G RR DR► LN 1NOP 76R REVERSE SENSING 67R RR VIEW MIR/CAM 90E LH/ RH PNLS I I I 92R SOLAR TINT 2ND 936 CAL SER VEH EXP FLEX —FUEL 153 FRT LICENSE BKT CMS. R4AONDI Flee !nectar {41 bJ 353-2000, Ext. 376 0555 PATROL z c (9, ee s25-, Fax (916) 3 -21178 9128/2017 $30,967.00 $20,836.07 LEHR UP FIT $51,803.07 $ 4,532.77 TAX @ 8.75% $ 8.75 CA TIRE FEE $56,344.59 $ 350.00 SHIPPING $56,694.59 X 5 UNITS $283,472.95 DELIVERED LESS $50000 DISCO) JNT EACH-20 DAY PAYMENT INCLUDES WHITE ROOF 4 DOORS PAINTED WHITE 64 of 226 FeLii : LAKE FORD THE FORD SQURCE 12755 FOLSOM BLVD. • FOLSO+A, CA 95630- a (916) 353-2000 DANE. A. RAMONDI Neel D7or SUPERVISOR 2018 ORDER 12-14 WEEKS PRODUCTION BEGINS 10/20/2017 STATE CONTRACT 1-15-23-14B XBA 4DR AWD POLICE .112.6' WB G1 . SHADOW BLACK 9 CLTH BKTS/VNL R W EBONY BLACK 500A EQUIP GRP . PREN SINGLE CD 99R .3.7L V6 TIVCT 44C .6-SPD AUTO TRAN 53M SYNC SYSTEM 16D BADGE DELETE 17T CARGO DOME LAMP 18W RR WINDOW DEL 21L FRONT AUX LIGHT 423 CAL EM NOT REQD 43D COURTESY DISABL 51S DUAL LED LAMPS 55B KE B KEY SPOT INFn 59B Y CODE B 60R NOISE SUPPRESS 66A FRONT HDLMP PKG .GRILL WIRING 68G RR DR/LK INOP. 76R REVERSE SENSING 87R RR VIEW MIR/CAM 90E LH/RH PALS III 92R SOLAR TINT 2ND 936 CAL SER VEH EXP FLEX— FU LA, 153 FRT LICENSE SKT (918j 353-2000. Ext. 376 Toll Free 1400-655-D555 Cell. (916) 025-1622 Fax 916J 353-2076 9/28/2017 $30,967.00 $19,410.87 LEHR UP FIT $50,377.87 $ 4,408.07 TX @ 8.75% $ 8.75 CA TIRE FEE $54, 794.69 $ 350.00 SHIPPING $55,144.69 DELIVERED LESS $500.00 DISCOUNT 20 DAY PAYMENT INCLUDES WHITE ROOF 4 DOORS WHITE 65 of 226 1igS1"/ 4111111111 DelMered as Prorated NET 30 DAYS s 0 L T 0 TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA 95834 Pests Dept. 916-646-6626 Service Dept 918-646-6636 Fax 916-646-8656 INSTALLED ** QUOTATION ** *** DUPLICATE *** Ord # 01 72385 P/0 # NI.TL PTRL X5 s FOLSOM LAKE FORD ps 12755 FOLSOM BLVD 95630 FOLSOM CA 95630 3 0 Page 2 Br Accnt 00 15075 MM HO 9/13/17 10:13:57 Expires 11/22/2017 }13110604.; N#It .Y004 039 1 SE TK0241 TTU12 199,43:44-17.449.s.wAthc.01T.0>q49.43,e, • Sr-• 100209 • :••-•.:H.)‘: "it:256i6 tmedivi''•-' • ruiritodeg 041 1 SE WK0040ITU12 V43: .• 1A1S: 044 r''*' i§401T- • • 045 •, •,, CARGO BOX a44.44ag-119,e:•109k: RADIO TO PK/UM° INTO. Lbiktitii..3 F REAR WINDOW SET "F'••••COGO•3.7;DEPIC67/1441t " • • • ::• -EXT • • • • • " " 1 HS C-FP-4 F PLT,4MS, 'F•ACE ;TrAaxg •pq:, , . :•••-• ' 043- : • ' •• • • ••*, :•-,Iii$014•AIX2Pft • ••:;, • . • . . . :••• , z... • . , • • , - • • .• • GRAPHICS INSTALL 048 1 LA I INSTALLATION • P:$:;i:•t*061e4:13."0:44V 05 1;00 •0•-•$13:33-.0011-. PANASONIC Win7 (Win10 Pro COA),Intel Core i5-5300U. 2..3Qqgp ,vrr9 4, 1 inchXGAuch 4614,:g56gB ai0/41#/wo, Vtal letalti • CA-vii -,.(2147:3S3) .: •• ,„.. • Keyboard,Multi-drive,Toughbook Preferred . . voSZ 2 VA 0-02.,44A5 -1r 'P 71)(0,VPLATE 053 - I SS ' • -CON,ACSY,BOX,IM DOES NOT INCLUDE CA SALES TAX QUOTE IS FOR 1 UNIT thra nys ref( • 2995.0000 .10 7A0Q0 543.-q./0 000 959.2000 - - 20'. 6000 268.0000 412,-0000 21p,4"..5000- 959.20 2e5-."60 268.00 412.00 85 .-tioto • as% 60 2995.00 '107.00 $410,,.00 Fi Stairtdard,40'LTS .162-00_ 55 20544.07 250.00 1 IPTALADION _P41111177it 00P4Lar.AL- MOW - WAITLINI - W. LEEFRAUTO . COM SAL .ESO.LETRAUTO. COM 20794 0 I 66 of 226 CLP 14( g 11 Dellvered as Prntaised NET 30 DAYS $ 0 D T L TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA 95834 Parts Dept. 916-646-6626 Service Dept 916-645-6636 Fax 916-646-6656 INSTALLED ** QUOTATION ** Page 1 *** DUPLICATE *** Ord # 01 72385 P/0 # NATL PTRL X5 FOLSOM LAKE FORD H 12755 FOLSOM BLVD 95630 1, FOLSOM CA 95630 T 0 Br Accnt 00 15075 MM HO 9/13/17 101357 Expires 11/21/2017 001 1 SE BK2019ITU16 F PB450L4 IONS 726.0000 726.00 por..„gm4_4: : 1.4:tingratr. „.. • 005 1 WH STPKT83 F STRAP KIT :TVIMOW: A ipacte: . 10P/ /VERTEX „ , •••:; , • • Obtf EithAtEb"' • • • '8126!6.00.6' WH ....0, 1 WH IONB i!M GfICS 009 • „, , . 012 • 1 S GK111 F ION LED BLUE s7Q14 GRQMM eltaiM), S!EZR 91B1SSSCA dun RACK 1B1S 013 1 HS C-VS-1400-INUT CON,14ff,UTILITY 015,, - 04a4.1. ACE 311 016 1 HS C-FP-2 F PLT,2MS, 017 1 PP P-EF71 F 114,1MS, ,a ,Immir,cimsto 3.2 t. 126.0000 126.00 $.100 6,25'- 00o , 62340, 729.0006 '729.00 231.0000 231.00 F MAGNETIC MIC KT 28.5000 ,F 3 ACC P/S 25.3200 020 1 024 , 028 :-.4(.2 • 031 04 035 038 2 MM MMSU -1 444,Q5.? 1 HS C -HDM -401 1 SL 25007 7pg,94174r.',.0-1,:-,r, fait' 'Ordered: i**- 2 HS LPS-104 1 SE TTIY12"4Sck F SUPPORT BRACE F SL2OXP W/DC 133.56 54.6000 3:90 0000 Tnd F CF31 POWER SPLY • ''''•••••••711M-0-Mir'NI:'.1-?.:.•..i,. •*: ARM REST 65 F 8V5 RP 75125 69 'dofr-b• urt. • 99.6600 99.66 .00Q0, 0600 74615 op - 4NDOW104MOS , 7 1 SE PK0316ITU122ND F 12VS LEXAN PART 351 . 9600 65.46 1999699.00 4640 . 2000 351.20 ; . ACIMASITSZ- • . . X64[47 ..LEERAUTO . COM SALESOMERAUTO.COM RCM- ' BY: TT T 67 of 226 *CONTINUED* 035 LL,11=11 aelli IN WI 1 Delivered as Promised NET 30 DAYS s 0 0 T L TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Norkligate Blvd Sacramento, CA 95834 Parts Dept 916-646-6626 Sendce Dept 916446-6638 Fax '916-646-6656 .INSTALLED ** QUOTATION ** *** DUPLICATE *** Ord # 01 72394 P/0 # NATL SUPR X1 s FOLSOM LAKE FORD H 12755 FOLSOM BLVD 95630 Folsom CA 95630 002 1 WH SA3/5P :,:09,.f,,,-, ..3, w4,,,sms.4.• ,:,•..,, o - ,:: ,,- ries .•..„ iiiif-griixtee3:•' - • 006 1 WH VTX6O9R fvf.xx6.09R:•:...,R.,::.-.i ,.. :'%!400:',.•1 waT. • lo ei 0 2 WH IONGROM .., . ;""01:1:.• 1. gqw,;:.:::.--, 4j.i..- :.•..';:. 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Page 1 Br Accrit 00 15075 MM HO 9/18/17 18:0754 Expires 11/21/2017 205.0000 205.00 -28-43ORD - 28,00 50,09 78.0000 78.00 00c.0- 0 0 226.6066 5.0100 109.2100 35 • 28 22.5o0o 51.00 65.9600 25-3,2QP - 13; -4° '5.26. do 10.02 owe' 37279 :59 ,026 :0 0° 745.0000 • Ailt•''llials-likoie• • t4S'.'beibtr FLOOR MOUNT 91.5600 F SUPPORT BRACE F DOCK MASTER CO OgicAtMX:. F LOWER RADIO TRY 54.6000 190,0000 285..6000 65.96 25.1g_ '42.00 99.66 475-'00, • .20 9.00 745.00 471.:86 •75. Sgs 91.36 54.60 190.00 9$9.20 285.60 W. ZEHRAUTG" . COM SAguaRituro COM RCVD. BY: 68 of 226 *CONTINUED* s 0 T L Delivered as Promised NET 30 DAYS TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA. 95834 Parts Dept. 916-646-6626 Service Dept 916-646-6636 Fax 916-646-6656 INSTALLED ** QUOTATION ** Page 2 *** DUPLICATE *** Ord # 01 72394 P/0 # NATL SUPR X1 FOLSOM LAKE FORD 12755 FOLSOM BLVD 95630 I FOLSOM CA 95630 T 0 Br Accnt 00 15075 MK HO 9/18/17 18:07:54 Expires 11/21/2017 Nnitbet • • .'•.! , •-•,, • 1;4000-- - ' - \:$•:3 = ' •]-•.•• •• . 54 19160.87 w_PE LEITRAUTO. COM SALESOLEHRAITTO . COM 250.00 •-•.•-•• "'.* • • ' '• 46240-0' 162 , . 0. :ODD: , . , ":. 69 of 226 APX anaas QUOTE TO: National City Police - Jeff Etzler REPARED BY: Andy Grimm 858-8643660 a imrn[a,dafwireless.com DATE: 141-Aug 17 Quote Valid throah December 31, 2017 'Line# Qtv 1 1c3 11) Part 14urrnber M25URS9PW1AId W2213A GJ306BE G442AJ GU7BC G444AE G361AH 111_ G51 AU 1h G335AW 1 i B 8C R 1i GADD580AA 1k 11 1rn GA00235AA G996AS W599BF Quote # QLIU000412401AG 41) IffriOTOIROLA SOLUTIONS _ Item Denali ert �tn:.�yt Ra_i APX6503 71800 IIAHZ MOFtIL.E RADIO ADD: Pi'.LM MICROPHONE ENH: ASTRO DIGITAL CAI COP APX ADD: O:5 CONTROL HEAT ADD: REMOTE MOUNT rim POWER ADD: APX CONTROL. HEAD SOFCWAR.E ADD: P25 TRUNKING SOFT!)/ARE EK'H: SNARTZONE OPERATION APX6500 ADD: ANT 114 WAVE 152-U?0 N1HZ ADD: AUXILIARY SPKR f.6 WATT ADD: TL:MA OPERATION (P25 PHASE 2) ADD: NCI GPS ANTENNA NEEDED ADD: OVER THE AIR PROGRAMMING (OTAP) ADD: 8 MODE DEK BOX List Price Oat+ $2,438.00 $72.00 $515.00 $432.00 $297.00 $0.00 $300.00 $1,200.00 $14.00 $60.00 $450.00 $0.00 $100.00 $180.00 Unit Discounted Price $1,523.75 $45.00 $321.88 $270.00 $185.63 $0.00 10.00 $759.00 $8.75 $37.50 $281.25 $0.00 $62.50 $112.50 Total Extended Discount Price TOTAL APX650.0 MOBILE SINGLE 05 HEAD $6,058.00 $3,598.76 $21 592.56 Total Equipment: 8.75 % tax on Equipment Total Equipment and Tax $21,592.56 $1,889.35 $23,481.91 -T 2 6 G24AX 3 Tear Warranty Service'frotr the Start $131.00 $0.00 $0.00 3 I 1 INSTALLATION Install new mobile radios in 3 new police vehicles onsIte $4,248.00 $4 248A0 Order Total (Equipment, Tax, Warranty): 1 $27,729_91 Discounted Pricing from San Diego County RCS Contract # 553982. Shipping is included at No Charge. PO's must be made out to Motorola Solutions, INC (riot Day Wireless). 70 of 226 Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811 State of California CONTRACT USER INSTRUCTIONS MANDATORY CONTRACT NUMBER: 1-15-23-14A, Supplement 1 DESCRIPTION: Law Enforcement, Police Pursuit Sedans CONTRACTOR(S): Elk Grove Auto Group CONTRACT TERM: 9/3/2015 through 6/29/2018 STATE CONTRACT ADMINISTRATOR: Rudolph Jimenez (916) 375-4390 Rudol• h.Jimenez • d • s.ca.• ov The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions. Original Signature on File Rudolph Jimenez, Contract Administrator Date: 3/29/2017 71 of 226 STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Supplement No, Coact Mandatory 1-15_23 4A, Supplement 1 Contract User Instructions Description/Articles 8uppiemenx Date Subject contract for Law Enforcement, Police Pursuit Sedans is modified to reflect the following changes: • Contract expiration date has been extended to 612912018. 3129/2017 Contract 1-15-23-14A, Supplement 1 User Instructions Page 2 3/29/2017 72 of 226 MOTOROLA SOLUTIONS Motorola High Tiered Public Safety Radios for First P.esponders Limited Distribution Motorola Solutions controls who crud how their P ibilc Safety radius can be sold. They do this to limit the access of these radios getting in the hands of people who don't have an authorized need. These radios are capable of many advanced features including digital encryption and are mostly used by Police; Fire, Military and other Government Law Enforcement Agencies. These high Tiered P25 Handheld and Vehicle Radios are the APX Series and the former XTS and XTL Series, The only way to purchase these radios is Directly from Motorola and/or your Motorola assigned Motorola Manufacture's Representative (MR). Day Wireless Systems Is the Motorola assigned MR for the City of National City. This means your MR is representing Motorola and quoting you directly as Motorola using their Discounted Pricing Contracts. All Purchase Orders are to be made out to Motorola Solutions, Inc. You are not purchasing anything from Day Wireless Systems (who is also a Motorola Dealer, Reseller and Service Center). Motorola Two -Way Radio Dealers & Resel[ers mostly sell lower tiered commercial, professional and business radios to vertical markets such as education, manufacturing, hospitality, etc... The High Tiered Public Safety radios like the APX6D00 are not available for Dealers to purchases and Resell. These APX radios are not listed in their Dealer Price Book from Motorola. If a Motorola Radio Dealer & Reseller wanted to sell an APX Public Safety Radio they would have to submit an Above Price Book (APB) Request to Motorola, The Dealer has to list who the end user of the radio is. Motorola will deny this APB request for any Public Safety Account (City or Agency) that already has an assigned MR and Motorola Direct Sales Rep managing that account. For Example any Motorola Radio Dealer who requested to get APB pricing to buy and sell an APX radio to the City of National City would be denied. You are not able to get 3 quotes for these High Tiered Above Price Book Radios. Above Price Book pricing fora Radio dealer is always 20% off List Price from Motorola. So their cost to buy the APX radio from Motorola is 20% off list price. The Motorola Direct/MR RCS Contract Price to the City of Nationa! City is discounted form 28% to 33% off List Price. Even if Motorola did approve an APB request for a Dealer, they would not be able to compete with the RCS Contract price. This Controlled Distribution provides the customer with the best pricing and aligns them with a MR that can be their trusted advisor to help there budget and make the best decisions for the long term. Andy Grimm Motorola Manufacturer's Representative — Public Safety Markets morodgrout SOLUTIONS 73 of 226 COUNTY OF SAN DIEGO —DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 553982 AMENDMENT NO. I To Motorola Solutions, Inc. Pursuant to the contract changes clause, you are directed to make the changes described herein to the Contract or do the following described work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: County of San Diego Regional Communications System (RCS) Replacement Effective Bate: Date,,jpnvrl hy, he Countyi of San Iiii 4-DedlatRrrtcnf of Piirchasing and {r0�t �al�ti�� Description of Contract C bange(s): 1. Exhibit C Attachment 1 is modified to add the following payment teens: For Catalog purchases that include Implementation services, Payment Milestones shall be as follows useless otherwise agreed to by both parties; a. Completion of Detailed Design Review IQ% of project price b. Receipt of Equipment at Customer Location 50% of project price c. Completion of Equipment Installation 20% of project price d. Final Acceptance 20%ofproject price 2. Exhibit C Contract Execution Summary Page: System Upgrade Assurance Program Ten (l0) Years (SIJA It Years 4- 1 3) price is corrected to be 510,438,301.79 All other Terms and Conditions remain in effect. IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above. We, the undersigned Contractor, have given careful consideration to THIS AMENDMENT IS NOT VALID UNLESS SIGNED BY the change proposed and hereby agree, if this proposed change is THE DEPARTMENT OF PURCHASING AND approved, that wt will provide a3] cmripmcnt, furnish nish all materials, CONTRACTING except as may otherwise be noted above, and perform el] services necessary for the work specified herein. Contract time for completion remains unchanged. There is no change to Contract price, r 1"'i IVAtAak Howard Chercoe, MSSSI Vice President Date: + .. 8.. 16 06/08/2015 v3 ARK Irl1, ANTHONY Cil rev Department Review and Recorn mended Apprav el r tt .' WHLY, AiriaigssStfirlZ a J;11vs Sheriffs Department Date: APPROVED: JOHN M. PELLEGRINO, Director Department of Purchasing and Contracting Dale:. 1 i 6114 , CONTRACT tt 553982AMENDMENT a 1 • tf iYUutrt 74 of 226 COUNTY Or SAN DIEGO — DEPARTMENT OF PURCRASING AND CONTRACTING CONTRACT NO. 559743 AMENDMENT NO.4e , To Mntmola Solutions, Inc. Pursuant to the contract chores louse, you arc.dirc+eted to mike rite changes described herein to the Contract gar do the following described work not included in the previous agreed on Statement of Worst. '4 idc orConimey Arc 1, ur Program: Regional Communications system (P. ,5) Ivibtorole Sorviu tied Equipm ens :wive Dose: Diate Road by the Count, of Saa Diego Department a`Pervbesbolt and Cisetritethig. Deixriptioot n(Ccmtrnct auseste(a) and/es Work To Ifie Dane: Modiry Seetton3,. Term urAgrsearitmat nrat Curl„lion or Work. The Detlinci expiration dale in change to Dracentbsr 31, 202t0. 2. Mods ry Section 6, NiNotices s follows: Calmly; C:C)tJ NTY OF SA N D I Et3t7 Sue Willy, Manager Sheriffs Wireless Services Division 5595 Overland Avono , Suite 1O11 Sin Dirgrh CA 92123 (1153) 695 3953 s uium mi l ly[r¢telahcrt rnurg Motornlu: MOTOROl.A SOl.11'l1ONS, INC. ken Noidholm, Saar iar• Account Manager 10680 Treece Street, Suite 200 San Diego, CA 92131 (S58) 48lt 4440 hart.nurdhuiin(o,Inotorolsselutimra.csun 3. Ow iu atltnirrislr alive sxtaslrols. Change the wmintei number from 550743 to 552544, All other ferras and Conditions remits in effect. IN WITNESS WHEREOF, County and Canir ctor lure c*ceuted this Amendment effective as of the dale first sot Rath above. We, the undersigned Contractor, haw given eorellrl txutaidenniva la the change proposed and iicreby agree, it this proposed change is approved, that We will provide all cgstipn ent, tirt'lri:rh III :traterish. excerpt tut troy otherwise be noted above, and perratrm all fe vices nccsaolsry fur the work apeetTuaf herein. Revised contract time Ibr uarrgrictiots is December 31, 2020 .13v: �.�. 'Timers Itnnttehcr, PUSS, i lc President Doc 411 O610912015 v3 1 t W. WRIONT THIS AMENt91WiNT IS NOV VALID DitlRAN Si NED BY Tat OFPARTM traOF PTJRCRASINGANi1 err'? torlia9P Mil M. *IN 1 er Wireless S> • : Divialus4 Shad's Minn Dort s APPROVED: N M, P!L.I.CCINO, Digf r pertinent or Purchasing and Cc ntmedig Date: 11! i S U NTNALT 1t 550743 JtMItNilMtN1440 75 of 226 COUNTY OFSAN DIE do - DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 548289 'UNILATERAL AMENDMENT NO. 47 To Motorola Soh/Vous, Sire.: Pursuant to the contract changes clause, you are directed to make the changes described herein to the Contract or do the following described work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: Ronal Communications System (RCS) Motorola' Services and Equipment Effective Date. Date signed by County of Satz Dlegu. Department of Purchasing and Contracting Deseriptou of Contract Change(s) andlar Work To De Donn 1. Due to administrative internal controls, changer the =dram number from 548289 to 550743. All other Terms and Conditions remain in effect. IN WITNESS WHEREOF, the County has executed this Amendment effective at Odle date first tit forth above. APPROZ. Date JO 3N M. PELLEGRINQ, Director Department f Pu hosing and Contracting p unLamend.doa CONTRACTRfO. NSW AMEr DMI5i[ -NM 4/ Rev. 11i4i3413 r3 76 of 226 COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO, 544679 UNILATERALAMENDMENT NO. 46 To: Motorola Solutions, inc. Pursuant to the contract changes clause, you are directed to make the changes tleacifued herein to the Contract or do the following scribed work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: Regional Communications System (RCS) Ef ctisc Date: May ttl, 201,4 Motorola Services sad Egoipment Description of Contract Change(s) and/or Work'7b Be Done: 1. Due to administrative Internal controls, change the contract number from 544679. to M82$9. Ail other Terms and Conditions remain in effect, 1N WITNESS WHEREOF, the County has executed this Amendment effective as of the date first set forth above, APP M. PELLEGRINO, Direct Department of Purchasing and Contracting p_urLamenddoe CONTRACT NO, 344679 AMENDNIEW NO. 46 tier 1 tl4f2o13 v3 77 of 226 COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 341947 UNILATERAL AMENDMENT NO. 43 To: Motorola Solutions, Inc. Pursuant to the contract changes clause, you ore directed Otl make ho dingo described herein to the Contract 551- do t is following describb"i.d work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program' Regions: Communications System (K(Z) Motorola Services and Equipment Effective Date: May 02, 2013 Deseilptlor of Contract Change(s) and/or Work Th Be Dore: A_ flue to administrative internal controls. change the compact number her from 541947 to 544679. Allothei Terms and Coi 1 tioi s remain In effect. 'iN WITNESS WHEREOF, the County has executed this Amendment effective es ofthe date first set forth above, JOi;iWM. PELLEGRINO, Director Department of P uchasi g and Contracting Date: / 1/3. ti #Zama CONTRACT 140. 341947 AMENDMENT NO.43 78 of 226 COUNTY OF SAN DIEGO — DEPARTMENT OR PURCHASING AND CONTRACTING CONTRACT NO. 43095 UNILATERALAMENDMENT NO. 30 To Motorola, Inc : Pursuant to the contract cif cam, yarn are directed to make the changes el cserrled heroin to the Candract or do the following descrLed work not included in the previous agreed on Statement of Work. Tula of Contract, Project, or Piogann Rc nal Coma unieatians Systems (RCS) Motorola Services sod ErPriposont Effective Dais July 9, 2012, Dererlptlos of [tract C6 arrow eudlor Work lb Be Done: 1. Due to now fiscal year and contactor name change to Wools Solutions, Inc,. Owe the couirocthmumber from 43095 to 541947. MI otter Terms sari Cons remain In eft. DI WITNESS WB EREO . the Cooney has executed this Anteschnent effective as of the date first set forth above, 'APPROVED: By: 6A0"4.cr I [ WiNSTON R McCOLL, Department of Purchasing and Contracting Data t 7 - 1ii71R CONTRACT NO. 43E95 AM7 40.36 79 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 80 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work performed by C.S. Legacy, Inc. for the Paradise Creek Educational Park Project, CIP No. 16-08; 2) approving the final contract amount of $645,854.89; 3) ratifying the relea 80 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by C.S. Legacy, Inc. for the Paradise Creek Educational Park Project, CIP No. 16-08; 2) approving the finai contract amount of $645,854.89; 3) ratifying the release of retention in the amount of $31,233.49; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Carla Hutchinson, Junior Engineer Civil PHONE: 619-336-4338 EXPLANATION: See attached. DEPARTMENT: Engineertn&.Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: L STAFF RECOMMENDATION: Adopt the Resolution accepting the work performed by C.S. Legacy, Inc. for the Paradise Creek Educational Park Project, CIP No. 16-08 and approving the final contract amount of $645,354.89. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4, Resolution 81 of 226 EXPLANATION The Paradise Creek Educational Park Project, CIP No. 18-08, included the removal of approximately 13,600 square feet of impervious pavement to install an educational native plant walk with interpretive signage, a community garden, new pathways and walking trails, a bio- retention basin to treat off -site run-off, and park furnishings. On July 20, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On July 22, 2016 and July 29, 2016, the bid solicitation was advertised in local newspapers. On August 22, 2016, six (6) bids were received electronically on PlanetBids by the 10:00 a.m. deadline. Bid results were available immediately after the 10:00 a.m. deadline. Fordyce Construction, Inc. was the apparent lowest bidder with a total base bid plus additive bid amount of $756,976.50. Upon review of all documents submitted, Fordyce Construction, Inc.'s bid was deemed "non -responsive" due to bid irregularities. C.S. Legacy Construction, Inc. was the second lowest bidder with a total base bid plus additive bid amount of $777,288.00. Upon review of all documents submitted C.S. Legacy Construction, Inc.'s bid was deemed responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. On September 20, 2016, the City Council adopted Resolution No. 2016-147 awarding the contract to C.S. Legacy, Inc. in the amount of $612,243.00 to C.S. Legacy, Inc. and authorized a 15% contingency in the amount of $91,836.45 for any unforeseen changes. The Notice to Proceed with construction was issued on November 1, 2016, with a construction start date of November 2, 2016. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $54,796.89, and line item adjustments decreased the contract by $21,185.00, for a net increase of $33,611.89 to the contract. This resulted in a 5.5% contract increase for a final contract balance of $645,854.89. As a result of satisfactory comp!etion of the project, staff recommends that City Council: 1) accept the work of C.S. Legacy, Inc. for the Paradise Creek Educational Park Project, CIF No. 16-08; 2) approve the final contract amount of $645,854.89; 3) ratify the release of retention in the amount of $31,233.49; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. 82 of 226 RECORDING REQUESTED BY WHEN RECORDED MAIL. TO: NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on August 25, 2017 of the: Paradise Creek Educational Park, CIP No. 16-08 Work of improvement or portion of work of imprc verent under construction or alteration. Located from 19t1 Street & Coolidge Avenue to 18t Street & Hoover Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in. fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with C.S. Legacy Construction Inc. Name of Original Contractor The following work and material were supplied: Labor provided: general labor. Materials: concrete, asphalt, landscaping, fencing, irrigation supplies. Equipment: paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: August 25, 2017; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on August 25, 2017 at, National City, California. Signature: RON MO RRI S ON, MAYOR 83 of 226 a►» CALIFORft!A NATIONAL an MCoa 'o .A FINAL CONTRACT BALANCE DATE: 09/27/17 PROJECT: PARADISE CREEK EDUCATIONAL PARK FY 16-17 CIP No. 16-08 TO: ORIGINAL CONTRACT AMOUNT: $ 612,243.00 START DATE: November 17, 2016 COMPLETION DATE: August 24, 2017 ORIGINAL CONTRACT LENGTH: 100 Working Days EXTENTION OF WORK DAYS: 93 Working Days TOTAL CONTRACT TIME: 193 Working Days DESCRIPTION: The Final Contract Balance reports final lane item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 The City requested proposals for additional Landscaping, Salvage of Overlook. This Change Order total amount was $ 2,838.14. Change Order # 2 The City requested proposals for additional Concrete Slab and DG_ This Change Order total amount was $ 16,872.52. Change Order #3 The City requested proposals for additional shed, trex deck, fencing, gate, railings, and stairs. This Change Order total amount was $ 30,739.84. Change Order #4 The City requested proposals for a construction entrance to the park phase 2 site for sewer tank pump out. This Change Order total amount was $ 3,518.64. Changer Order #5 Per the City's request, the trail along the creek extending to 22nd Street will not be constructed. This change order reduces the quantities of bender board from 2447 LF to 353 LF and stabilized decomposed granite by 70 tons. However, a quantity in the bid schedule was mis-stated by 23 tons of stabilized DG. Item 22 included 100 tons, item 23 included 25 tons and there was 23 tons missing from the garden area. A total of 148 tons shoo d have been included in the bid schedule. Therefore, the new adjusted line items for stabilized DG is 148 tons minus 70 tons equaling 78 tons to be paid. In addition, the contractor was not able to procure some plant materials in the sizes called for in the plans. A cost credit was accepted for smaller plants. This Change Order credit was $ 20,357.25. 84 of 226 FINAL CONTRACT BALANCE PARADISE CREEK EDUCATIONAL PARK CIP No. 16-08 All Change Orders listed above increased the total contract amount $ 645,854.89. There were numerous line item adjustments per the attached FINAL BILLING STATEMENT that resulted in a total deduction of $ 21,185.00. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 645,S54.3S. 2. As a result of the satisfactory completion of said project, a retention amount of $ 31,233.49 is set for invoice processing and payment upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. C.S. Legacy Construction Inc. will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. 85 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 86 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work performed by Palm Engineering Construction Company, Inc. for the Division Street Traffic Calming Project, CIP No. 16-09; 2) approving the final contract amount of $932,630. 86 of 226 CITY OF NATIONAL CITY, CALIFORN IA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council at the City of National City: 1) accepting the work performed by Palm Engineering Construction Company, Inc. for the Division Street Traffic Ca rn ng Project, CIP No. 16- 09; 2) approving the final contract amount of $932,630.62; 3) authorizing the release of retention in the amount of $41,891.53; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, Assistant Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: Engineeri ►.s . • is •rks APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. NIA ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Palm Engineering Construction Company, Inc. for the Division Street Traffic Calming Project, CIP No. 16-09 and approving the final contract amount of $932,630.62. BOARD ! COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution 87 of 226 EXPLANATION The general scope of work for the Division Street Traffic Calming Project, CIP No. 16-09, included traffic calming, pedestrian, bicycle and Safe Routes to School enhancements on Division Street between Highland Avenue and Euclid Avenue. Improvements included high intensity signing and striping; pedestrian curb ramps for ADA compliance; new buffered bike lanes with signage; and traffic calming measures such as a "road diet" converting four travel lanes to three travel lanes (two westbound and one eastbound) with a two-way left-tum center lane, buffered bike lanes and on -street parking. On November 1, 2016, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On November 3, 2016 and November 10, 2016, the bid solicitation was advertised in local newspapers. On November 22, 2016, four (4) bids were received electronically on PlanetBids by the 1:00 p.m. deadline. Bid results were available immediately after the 1:00 p.m. deadline. Palm Engineering Construction Company, Inc. was the apparent lowest bidder with a total bid amount of $1,087,146.24 as the basis of award. Upon review of all documents submitted, Palm Engineering Construction Company, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On December 20, 2016, the City Council adopted Resolution No. 2016-207 awarding the contract to Palm Engineering Construction Company, Inc. in the not -to -exceed amount of $983,756.49 which included a Base Bid amount of $926,993.49, and Alternate Bid 'B' — REAS Type II Slurry amount of $56,763.00 and authorized a 15% contingency in the amount of $147,563.47 for any unforeseen changes. The Notice to Proceed with construction was issued on March 8, 20'17, with a construction start date of March 13, 2017. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change ordcrE, decreased the contract by $26,118.42, and line item adjustments decreased the contract by $20,267.45. The City will withhold an additional $4,740.00 from the final retention payment as a result of overtime inspection back charges as allowed per Section 2-11 of the project specifications, for a net decrease of $51,125.87 to the contract. This results in a 9.5% contract decrease for a final contract balance of $932,630.62. As a result of satisfactory completion of the project, staff recommends that City Council: 1) accept the work of Palm Engineering Construction Company, Inc. for the Division Street Traffic Calming Project, CIP No. 16-09; 2) approve the final contract amount of $932,630.62; 3) authorize the release of retention in the amount of $ 41,891.53; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. 88 of 226 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on September 20, 2017 of the Division Street Traffic Calming Project, CIP No. 16-09 Work of improvement or portion of work of improvement under construction or alteration. Along Division Street between Highland Avenue and Euclid Avenue in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Palm Engineering Construction Company, Inc. Name of Original Contractor The following work and material were supplied: Labor provided: general laborer. Materials: concrete, asphalt, and signing and striping. Equipment: demolition, grading, paving and excavation equipment. General statement of kind of labor, services, equipment or materials The names and ardresses of co -owners are: N/A Dated: September 20, 2017; Joint tenants, tenants in coumion, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: i have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on September 20, 2017 at, National City, California. Signature: RON MORRISON, MAYOR ,� 89 of 226 \ FINAL CONTRACT BALANCE DATE: October 16, 2017 PROJECT: Division Street Traffic Calming Project FY 16-17 C!P No. 16-09 TO: Palm Engineering Construction Company, Inc. 7330 Opportunity Rd. #J San Diego, CA 92111 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENSION OF WORK DAYS: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $983,756.49 March 15, 2017 September 19, 2017 80 Working Days 15 Working Days 37 Working Days 132 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed the contractor to delete contract bid items 30-Gravity Wall, 31-Bus Pads, and 32-Bus Pad Concrete Treated Base. MTS notified National City of the deletion of the bus route along Division Street. Therefore, the bus pad locations shall be deleted from the contract work. This work deleted contract unit prices. This Change Order total amount was $-66,440.00. Change Order #2 directed the contractor to add 4 additional ADA ramps per the contract bid items as follows: Add three additional Type A ramps at the contract unit price of $3,000.00 each, delete one Type B ramp at a contract unit price of $3,000.00 each, add one additional Type C ramps at an agreed to price of $6,000 due to additional removal limits and expanded scope, and add one additional Type D ramp at the contract unit price of $2,200.00 each. All work was performed and adjusted per the contract unit prices agreed to in the bid proposal or the agreed to price. This Change Order total amount was $14,200.00. Change On. er'#3 directed the contractor to grind out, the area designated by the construction inspector in the field, (5417 SF +/-) existing asphalt to a depth of 3" and repave. The area shall be ground smooth, 90 of 226 FINAL CONTRACT BALANCE Division Street Traffic Calming Project CIP No. 16-09 cleaned and swept as needed, tacked and repaved and includes all necessary rescurced needed to complete the work including traffic control. This work was performed at an agreed upon price. This Change Order total amount was $ 21,293.98. Change Order #4 directed the contractor to perform additional striping due to a diesel spill from an unknown source. In addition, the City directed the contractor to add eight thermoplastic type IV arrows, eight additional roadway signs and one mast arm sign at various locations throughout the project sight. All work was performed at the agreed price listed below. This Change Order total amount was 54,827.60. All Change Orders listed above decreased the total contract amount by $26,118.42. Numerous line item adjustments decreased the total contract amount by $ 20,267.45. CONTRACT ADJUSTMENT: **The City will withhold an additional $ 4,740.00 from the final retention payment as a result of overtime inspection back charges as allowed per Section 2-11 of the project specifications. The city back -charged Palm for 30 hours of inspection at the rate of $158 per hour per the itemization prepared by ICCS. As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The contract price with change order adjustments is adjusted to $ 937,370.62 less the amount for the inspection overtime withholding, reducing the final contract amount to $ 932,630.62. 2. Asa result of the satisfactory completion of said project, a retention amount of $ 46,631.53 less the inspection overtime withholding charge of $ 4,740.00, resulting in a final retention amount ors =1,a "` ._� act for invoice processing and payment upon the receipt of signatures and City Councirs ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Palm Engineering Construction Company, Enc. will not be entitled to damages or additional payment for delays as described in the 2012 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. 91 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 92 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute a two-year Agreement with Chen Ryan Associates, Inc. for a not -to -exceed amount of $1,000,000 to provide on -call project support services for National Citys C 92 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the Mayor to execute a two-year Agreement with Chen Ryan Associates, Inc. for a not -to -exceed amount of $1,000,000 to provide on -call projec:i support services for National City's Capital Improvement Program (CIP), including, but not limited to, civil engineering; traffic engineering; transportation, bicycle, pedestrian, and safe routes to school planning; grants management; and, geographic information system; and 2) authorizing the City Manager to execute any project - specific supplemental agreements, as may be required for grant funded projects. PREPARED BY: Stephen Manganiel!o PHONE: 619-336-4382 EXPLANATION See attached. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineer; APPROVED BY: APPROVED: Finance APPROVED: MIS Funds are appropriated in various CIP accounts for FY 2018; funding for subsequent fiscal years is dependent on future CIP appropriations as part of annual budget and/or future grant awards. ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: 1 J FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution executing an Agreement with Chen Ryan Associates, Inc. for a not -to -exceed amount of $1,000,000 to provide on -call project support services for National City's CIP BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Explanation 2. Agreement 3. Resolution 93 or 226 Explanation: National City's Capital Improvement Program (CIP) estimates approximately $80 million in capital needs over the next five years. Approximately $67 million (or 84%) is available through traditional funding sources and existing grant awards. The City will need to explore alternative funding options and continue to aggressively pursue competitive grant opportunities to fund the remaining, approximately $13 million in capital needs. Projects include, for example, corridor enhancements for traffic calming, pedestrian / bicycle safety (including Americans with Disabilities Act compliance) and smart growth redevelopment; road diets and complete streets; safe routes to school; traffic signal modifications; new street lights; sewer replacement and upsizing; storm drain improvements and implementation of Low -Impact Development (LID) measures for treatment of urban storm water runoff; drought tolerant landscaping; park amenities; and energy efficiency upgrades to City -owned buildings. In order to successfully design, manage and construct these projects, the Engineering & Public Works Department advertised a Request for Qualifications (RFQ) for various engineering, architectural and construction support services on February 2, 2017. Additional services requested via the RFQ include, for example, plan and map reviews, preparation of plan and legal descriptions, sewer system management and financial administration, and environmental compliance involving storm water, wastewater and hazardous materials. The RFQ was advertised on the City's website, published in the San Diego Union Tribune, and e-mailed to over 100 professional consulting firms. The Department received 51 Statement of Qualifications (SOQs) from various firms by the March 6, 2017 deadline. Copies of the SOQs received are available in the Office of the City Engineer. Based on the strength of their SOQ, interview and past performance, staff recommends executing a two-year Agreement (with the option to extend for one additional year) with Chen Ryan Associates, Inc. for a not -to -exceed amount of $1,000,000 to provide on -call projeproject support ; ry cec f r National Cit C!P cl elfin _ but not U •t d i ct i�a �:�..+�,s o :�ecc:=e::ui ariti s3 CAP, s t..�ct�:::��; �s.:t i:ia: ,�illl-r..ie 1:v, 'vf"die engineering; traffic engineering; transportation, bicycle, pedestrian, and safe routes to school planning; grants management; and, geographic information system. See Exhibit "A" for general scope of work and Exhibit "B" for schedule of fees (to remain fixed throughout the term of the Agreement). Services will be provided "as -needed" based on available funding and capital priorities. In addition, staff recommends authorizing the City Manager to execute any project - specific supplemental agreements, as may be required for grant funded projects. These supplemental agreements would reference the terms and conditions of the attached master on -call Agreement, while incorporating additional project -specific grant requirements for use of consultant suppoil services. Authorization to accept and appropriate grant funds, and execute grant agreements with the awarding agency (e.g. Caltrans, SANDAG, etc.) would still require separate City Council action. 94 of 226 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CHEN RYAN ASSOCIATES, INC. THIS AGREEMENT is entered into on this 7th day of November, 2017, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and CHECN RYAN ASSOCIATES, INC., a corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide on -call project support services for National City's Capital Improvement Program (CIP). WHEREAS, on February 2, 2017, the Engineering & Public Works Department advertised a Request for Qualifications (RFQ) for on -call project support services for National City's CIP; WHEREAS, on March 6, 2017, the CONSUL 1 AN11 submitted a Statement of Qualifications (SOQ) in response to the RFQ, consistent with the requirements of the RFQ; WHEREAS, the CITY has determined that the CONSULTANT is a traffic engineering firm; and WHEREAS, based on evaluation of the CONSULTANT'S SOQ and interview, the CITY has determined that the CONSULTANT is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to provide on -call project support services for National City's Capital Improvement Program (CIP), and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on November 7, 2017. The duration of this Agreement is for the period of November 7, 2017 through November 6, 2019. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. Any extension of this Agreement must be approved in writing by the City Council. 95 of 226 3. SCOPE OF SERVICES. The CONSULTANT will perform services as set forth in the attached Exhibit "A", including, but not limited to: civil engineering; traffic engineering; transportation, bicycle, pedestrian, and safe routes to school planning; grants management; and, geographic information system. The CONSULTANT will be expected to submit proposals for individual task orders in a timely manner, consistent with the general scope of services in Exhibit "A". Task order proposals shall include a detailed scope of work, schedule of deliverables and "not -to - exceed" cost estimate. The Project Coordinator will issue a Notice to Proceed upon approval of each individual task order. After issuance of a Notice to Proceed for each individual task order. the CONSULTANT will only receive compensation for actual work performed, on a time and materials basis, consistent with the detailed scope of work and within the .limits of the "not -to - exceed" cost estimate. The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Stephen Manganiello, Director of Public Works/City Engineer, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Matt Capuzzi, P.E., thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $1,000,000. The compensation for the CONS'JLTANT'S work shall not exceed the rates set forth in Exhibit "B", The CITY will not accept CONSULTANT "mark-ups" for services provided by SUBCONSULTANTS. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with the general scope of services in Exhibit "A", and the detailed scope of work and schedule of deliverables provided for individual task orders, as determined by the Project Coordinator. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) year from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of Standard Agreement Page 2 of 11 City of National City and Revised May 2017 Chen Ryan Assoc_ Inc. 96 of 226 performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSJIIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY; and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modificationor reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of S: i'vices of this project, finless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial in± cen ent to Ole CITY for entering into thin Agreement was, and in the cf . .. 1 ri .+ tie :1��..»:+:�.__�V_-� �_ � ,. entering _larll this S v�,,.,vvz:xv,.1c u is, �ii �:..:aysJi:s.i[ii iv�,i i.i.a Vii+li and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or S UBCONSULTAN T S, as the CONSULTANT may deem Standard Agreement Page 3 of 11 City of National City and Revised May 2017 Chen Ryan Assoc. Inc. 97 of 226 necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANT' S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY wholly independent CONSULTANT, and that the CONSULTANT'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. 1he CONSUL 1AN T, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect, the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work andlor the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any Standard Agreement Page 4 of 11 City of National City and Revised May 2017 Chen Ryan Assoc. Inc. 98 of 226 reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. LESS. The CONSULTANT agrees to defend, indemnify, and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' of nr by anvnnp ❑vhnrn CnP[TPr, rP.g111ting flnrn nr arkinc nllt rfthe CONSULTANT'S negligent performance of this Agreement. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney, Standard Agreement Page 5 of 11 City of National City and Revised May 2011 Chen Ryan Assoc_ Inc_ 99 of 226 The indemnity, defense and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. ® If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit mist apply solely tot is "project" or _ovation The project' or"location" shivnirl noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) Standard Agreement Page 6 of 11 City of National City and Revised May 2017 Chen Ryan Assoc_ Inc. 100 of 226 days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be "City of National City, c/o Risk Manager, 1243 National City Boulevard, National City, CA 91950-4397. H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A: VlI according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES If any party brings a suit or action against the other party ar+.si*T from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amouni of attomey's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the Standard Agreement Page 7 of 11 City of National City and Revised May 2017 Chen Ryan Assoc. Enc. 101 of 226 CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7_ E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given y tcic :, t iC is j, facsimile or fax, when sent. Any notice, regt'r st, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Standard Agreement Stephen Manganiello Director of Public Works/City Engineer Engineering & Public Works Department City of National City 1243 National City Boulevard National City, CA 91950-4397 Page 8 of 11 City of National City and Revised May2017 Chen Ryan Assoc, Inc. 102 of 226 To CONSULTANT: Matt Capuzi, P.E. Project Manager Chen Ryan Associates, Inc. 3900 Fifth Avenue, Suite 210 San Diego, CA 92103 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement,' the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or .. the CITY may suffer b F any violation .t. f this Section 1 t__ tL _ expenses ui., "vi i 1 iitay DUk yr by viiL.r i ..w.iiy 'v iJiC.LIU i U1 i,..:, 21 by the CONSULTANT. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date Standard Agreement Page 9 of 11 City ofNational City and Revised May 2017 Chen Ryan Assoc. Inc 103 of 226 shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all pmposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California_ I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing rd executed by the frilly to be hound thereby. K. Successors and Assigns. This Agreerrnent shall be binding upon and shall inure to the benefit of the s'; c:,essoes arid assigns of the parties hereto. L. Subcontractors or Subconsultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. in the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated insider this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party Standard Agreement Page 10 of 11 Revised May 2017 Chen Ryan Assoc, ln.e. City of National City and 104 of 226 has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof; or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY IUMLEY-HORN AND ASSOCIATES, INC. By: By: Ron Morrison, Mayor Monique Chen, PE President By: APPROVED AS TO FORM: Matt Capuzzi, PE Vice President Angil P. Morris -Jones City Attorney By: Roberto M. Contreras Deputy City Attorney Standard Agreement Page 11 of 11 City of National City and Revised May 2017 Chen Ryan Assoc. Inc. 105 of 226 EXHIBIT "A" Statement of Qualifications to Provide On -Call Project Support Services for Notional City's COP Traffic Engineering, Transportation Planning, Graphic Imformation System March 6, 2017 Mr. Stephen Manganiello Director of Public Works/City Engineer City of National City Department of Engineering & Public Works 1243 National City Boulevard National City, CA 91950 Re: Statement of Qualifications to Provide On -Call Project Support Services for National City's Capital Improvement Program (CIP) -Traffic Engineering, Transportation Planning and Graphic Information System Dear Steve: Chen Ryan Associates, Inc. is pleased to present our Statement of Qualifications (SOQ) to provide on -call project support services for National City's Capital Improvement Program (CIP), with a focus on the following disciplines identified in the RFQ: • Traffic Engineering • Transportation Planning • Graphic Information Systems (GIS) We are confident that you will find Chen Ryan Associates to be exceptionally well qualified to assist you in the upcoming years on a range of transportation related tasks, including complete streets, bicycle and pedestrian planning and design, traffic operational analyses and simulations, parking' analyses, Traffic Impact Study (TIS) preparation and review, and other traffic engineering support and advice. Our firm has extensive experience throughout the San Diego region in multi -modal transportation studies on a wide range of projects, from bicycle and pedestrian master plans, to corridors studies and concept design, to General Plans. We can also ensure the ability to bring fresh perspectives incorporating state-of- the-art analysis tools and expertise related to mobility planning, design and multi -modal integration within the context of complete streets. We have an unparalleled and in-depth understanding of the City's vision, goals and opportunities in its mobility planning and implementation as our key staff have assisted the City in delivering the Circulation Element Update which was adopted in June of 2011. The Update process allowed me to work very closely with you and develop a deep appreciation of both your tireless work ethic and your management style. We are excited about this particular Request for Qualifications (RFQ) for two reasons — helping the City to realize its vision of being a multi -modal transportation ieader in our region through various CIP projects; and having the opportunity to work with you again. 106 of 226 Statement of Qualifications to Provide On -Cull Project Support Services for National City's ClP Traffic Engineering, Transportation Planning, Graphic lmformation System For this pursuit, we have added Circulate San Diego as a subconsultant. They bring over five years of experience in community outreach, Safe Routes to School planning and education to the team. They have been active in the City's on -going SaFe Routes Lu School Program. will be serving as the Contract Manager for this On -Call. I have served as the on -call contract manager providing transportation planning and traffic engineering services for the City of Vista over the past 15 plus years. During this period, I have managed numerous traffic impact studies in the City of Vista including mixed -use, municipal, parks, commercial, office uses, and residential projects. Interchange operations, speed studies, fair share cost estimations, as well as circulation element assessments have also been a part of our previous on -call efforts for the City of Vista. I am also the contract manager for providing as -needed traffic engineering services to the City of San Diego. Under this on -going contract, we have successfully delivered or currently working on numerous task orders with the City of San Diego on interesting and innovating multimodal projects. I bring extremely strong technical skills in traffic engineering and transportation planning, specifically in traffic impact analyses, complete streets assessments, and multi -modal designs. As a project manager, i take pride in my communication abilities and I am known for being responsive and flexible. I strive to produce high quality products within prescribed timeline and budget parameters. I will be supported by highly qualified staff to ensure that we provide the City of National City with the full spectrum of transportation planning and traffic engineering services necessary over the duration of this on -call contract. Chen Ryan Associates is a certified Disadvantaged and Small Business Enterprise (DBEJUDBE and SBE) founded in 2011. We take no exceptions to this RFQand the requirements stated within. No addenda have been issued for this RFQ. We appreciate the opportunity to present our qualifications and look forward to providing our services to the City of National City. Thank you. Sincerely, Monique Chen, PE Principal Chen Ryan Associates, Inc. 3900 Fifth Avenue, Suite 210 San Diego, CA 92103 Phone: 619-318-4664 Email: mchen@chenrvanmobilitv.com 107 of 226 Statement of Quallfrcations to Provide On -Call Project Support Services for National City's COP Traffic Engineering, Transportation Planning, Graphic Information System Executive Summary Chen Ryan Associates, Inc. brings a fresh vision to transportation planning and traffic engineering in the San Diego region. We are committed to planning transportation systems and identifying mobility improvements that create and support vibrant and sustainable communities. We provide a fully multi - modal approach, building upon the multi -dimensional experiences of our staff, a long with our dedication to serving the full range of client needs. We understand the quality -of -life and health benefits of integrated transportation/land use planning, smart growth and active transportation. Our experience and capabilities in these areas allow us to take on a wide range of transportation projects, bringing strong technical expertise combined with practical experience in a variety of environments and applications. Over the past 19 years, we have consistently demonstrated success in conducting accurate analyses and evaluations, and in making the critical decisions required to move projects forward with positive resolution of key issues. Contract Manager Monique Chen, PE, will serve as the Contract Manager, responsible for day-to-day activities, allocation of resources, and client communications, as well as approval of all submittals. Ms. Chen possesses extremely strong technical skills in traffic engineering and transportation planning, specifically in EIR level traffic impact analyses, complete streets assessments, and multi -modal designs. She is well received throughout the region for her quality of work and strong leadership on a number of critical projects, including the Downtown San Diego Mobility, Southeastern San Diego and Encanto Community Plan Updates, National City General Plan Update, City of Vista Traffic Engineering On -Call, and Otay Ranch Traffic Engineering On -Call. As a project manager, Ms. Chen strives to produce high quality products on -time and on -budget. She will be supported by a group of highly qualified engineers and n!'.nner. . to rr- the City of Nation7,1 City receives all necessary services for the duration of this on -call contract. Experience and Technical Competence Chen Ryan Associates is interested in pursuing contracts for the Traffic Engineering, Transportation Planning, and GIS disciplines of the on -call services. Chen Ryan Associates offers specialized expertise in the following areas: 4. Transportation Impact Studies 4. Transportation Planning/Land Use & Smart Growth Planning '..- Mobility/Circulation Element Planning F, Multi -Modal Planning and Analysis Bicycle/Pedestrian Planning and Design CHEN RYAN Kev Pr,iti::y • Tilaticiiial City Traffic [nginaering On -Cali o National City Safe Ratites to Scho i Planning • City of San Diego Traffic Engineering On -Cali • port of San Diego On -Gall Consulting * Otay Ranch On-Cail Traffic ang;neerrng • UtSD Medical Center Parkir,r Master Plan • Soutn€astern San Nazis am Encanto Community Plan Updates • City of Vi t On t ail Taal it Engineering • Downtown an Diego Mnnility Plan • County of iaih Duo On-C&I rraffic Engineering • City nr ec,< Arigeles Great St,r:ets and Vision Zoo c:orink r • San mamas )n•Ca!I Traffic E.gtneerrrg • JAG MMLOS lvaluatlo, .. Page 11 108 of 226 Statement of Qualifications to Provide On -Call Project Support Services for National City's C1P Traffic Engineering, Transportation Planning, Graphic Imformation System .4 Traffic Operations and Simulation Traffic Engineering Design Transportation Systems Planning Active Transportation Safe Routes to School and Transit Traffic Calming 4- Parking Assessments and Demand Management r GIS Analysis and Mapping We have extensive experience providing on -call transportation services, multi -modal and transportation planning, traffic engineering and conducting traffic impact studies in South County, as well as throughout the San Diego region. Methods Proposed to Accomplish Work Chen Ryan Associates has exceptional on -call experience with agencies across the San Diego region. This experience enables us to better understand and establish project approaches that work best for our clients. Communication with City staff is an integral component of the success of our approach. We strive to develop and maintain close working partnerships with City staff, to reduce the likelihood of unexpected outcomes that could compromise project success. We work diligently to relay results to our clients at each step of the project. This commitment to communication has proven a key to our on - ring success asagency ncy partners. We ensure the ability to bring fresh perspectives incorporating state-of-the-art tools (VISSIM, Synchro/SimTraffic, Bicycle Level of Traffic Stress, GIS-based Pedestrian Environmental Quality Evaluation and Network Analyst, Rodel and SIDiRA for roundabouts, MXD smart growth trip generation, SketchLlp, etc.) and expertise related to mobility planning, design and multi - modal integration within the context of complete streets. Psnfm®d Concept Pen Rana Gpwalbq &000,m. Grantfunding can significantly supplement a CIP. A variety of federal, state, regional and local grants and funding sources exist for safety improvements the expansion of waikability and bikeability, and build healthy communities. Chen Ryan Team members have been successful in assisting various agencies to CHEW RYAN Page l2 109 of 226 Statement of Quah lcations to Provide On -Call Project Support Services for National Traffic Engineering, Transportation Planning, Graphic 'information System City's ClP obtain grant funding. In the past five years, Chen Ryan Associates staff have assisted local jurisdictions in winning over $2M in grant funding. It is our intent to assist the City of National City with grant application preparation. 1.,0 Firm Overview CHFN RYAN Chen Ryan Associates, Inc. is a certified Disadvantaged and smai' Business Enterprise {DBE and SBE) founded in 2011 and brings a fresh vision to transportation planning and traffic engineering in the San Diego region. We are committed to planning transportation systems and identifying mobility improvements that create and support vibrant and sustainable communities. We provide a fully multi -modal approach, building upon the multi -dimensional experiences of our staff, along with our dedication to serving the full range of client needs. We understand the quality -of -life and health benefits of integrated transportation/land use planning, smart growth and active transportation. Our experience and capabilities in these areas allow us to take on a wide range of transportation projects, bringing strong technical expertise combined with practical experience in a variety of environments and applications. Contact trtform t(vn �. Firm ley& rgrne andaddre5s- Chen Ryan Associates, inc 3900 Filtn Avenue. Suite 210 San Diego. CA 921f13 o then Ryan Amonoresrs an S-Corpororia,7. ✓ The afficf where all work w/tl tie performed 3900 i:rrth Avenue. Suitt 210 San Diego. CA 921.03 • Contract manager contact in{arrn atioxr_ Monique Chen, Principal Ph on=. 619.318-4664 rnr:rt n1L!t'iEr)ryarir iabilitv.cam Over the past 19 years, we have consistently demonstrated success in conducting accurate analyses and evaluations, and in making the critical decisions required to move projects forward with positive resolution of key issues. O CIRCULATE Circulate San Diego works with iocai governments, SANDAG, the private sector, and citizens on the health, environmental, and economic benefits to driving less. Their mission is to create excellent mobility choices and 0 r:' vibrant, healthy neighborhoods. Recently, Circulate San Diego's project work in San Diego region has included an extensive array of services, including Safe Routes to School Programs in San Ysidro and Southeast San Diego, Safe Routes to School Planning in National City, Santee, and Encinitas, the region's first "Safe Routes to Nature" program designed to increase usage and awareness around the 0tay Valley Regional Park, innovative outreach events and digital media for the Balboa Station Area Plan, and Vision Zero initiatives, as well as pedestrian safety programs. CHEN RYAN P j3 110 of 226 &TI Car % * aareoaroau►x Monique Chen, PE Principal -In -Charge • • I Matt Capuzzi, PE Contract Manager Civil Engineering 1 . Matt Capuzzi, PE Jonathan Sanchez, EIT Patrick Tolh, EIT Adrian Roman, CMIT Transportation, Bicycle, Pedestrian, & SRTS Planning i Traffic Engineering 1 Stephen Cook, PE Phuong Nguyen, PE Michael Kenney, PE Jonathan Sanchez, EIT Adrian Roman, EIT Rona Quiambao Tim Quach * Circulate San Diego Brian Gaze, AICP Adnrew Prescott Aaron Galinis Jim Stone* Grants Management - Matt Capuzzi, PE Rona Quiambao Patrick Toit, EIT • Geographic Information System (GIS) 1 . Brian Gaze, ACP Sasha Jovanovic Andrew Prescott 111 of 226 CHEN RYAN "Exhibit B" On -Lail Project Support Services for National City's Capital Improvement Program CCIP) Rate Schedule Effective through October 31, 2020 Classification Billing Rate per Hour Principal $229.00 Senior Professional $185.00 Professional II $151.00 Professional I $130.00 Analyst $115.00 Support Staff $70.00 Direct expenses such as but not limited to printing and reproductions, travel expenses, deliveries, materials, shipping, postage, etc. will be invoiced at cost. 3900 5th Avenue, Suite 210 • San Diego, CA 92103 •619-784-1113 www.ChenRyanMobiiity.com 112 of 226 INSURANCE CERTIFICATES PTO BE ATTACHED 113 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 114 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting and authorizing the Mayor to sign an Encroachment Permit Agreement with KD12, LLC, to construct a retaining wall into a public utility easement. (Engineering/Public Works) 114 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting and authorizing the Mayor to sign an Encroachment Permit Agreement with KD12, LLC, to construct a retaining wall into a public utility easement. PREPARE'1 Charles Nissley, Sr. Eng. Tech. DEPARTMENT: Engine- = ' Works PHONE: 619-336-4396 APPROVED BY. EXPLANATION! See attached. FINANCIAL STATEMENT: ACCOUNT NO. [N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: I I FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the Encroachment Permit Agreement to construct a retaining wall into a public utility easement. BOARD I COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Encroachment Permit Agreement 3. Resolution 115 of 226 EXPLANATION 1012, LLC has proposed a multifamily apartment building to be constructed on Lots 73 and 24 in Block 1 of Austin Heights, according to the map thereof Map 1938, recorded in the Office of the County Recorder on September 3, 1926, Assessor Parcel Numbers 561-011- 06-00 and 561-011-07-00. The grading plans have been submitted and are under review. During the review of the title report and Map 1938, staff noticed that there was an easement for public utiiities along the southerly three feet of the lots and the proposed plans show a retaining wall is to be constructed in the easement which would limit the construction of future utilities in said easement. In order to construct the building and parking lot it is necessary for the encroachment of the wail into the easement. Staff has met with the Engineer of Work and developer and discussed other options. The developer has contacted the utility companies with interest in the easement and it has been determined that the retaining wall would not interfere with the access to the easement and the facilities existing in it. It has also been determined that the construction of the wall would provide for better access to the poles and lines for SDG&E, AT&T and Cox Communications who support the work. KD12, LLC is requesting that the City approve and the Mayor sign the agreement. 116 of 226 FEE: $490.00 ENCROACHMENT PERMIT AND AGREED T (Commercial) The City Of National City hereby grants an Encroachment Permit to the undersigned, KD 12TH, LLC (hereinafter referred to as "OWNF.R"), in accordance with and pursuant to the terms and conditions set forth in Chapter 13.12 of the National City Municipal Code. OWNER is the owner of that certain real property described in the attached Exhibit "A", or is an owner of personal property that is proposed to be installed in the public right-of-way or other public property of the City of National City, County of San Diego, State of California. The OWNER, in consideration of this grant of permission by the City of National City (hereinafter referred to as "CITY") to install and maintain certain personal property or a building, facility, or other structure (hereafter designated from time to time as an "encroachment") within or upon a CITY easement, property, or right-of-way for the use and benefit of OWNER'S property and adjacent lands, now covenants and agrees as follows: The site of installation and any description of OWNER'S encroachment is described in Exhibit "B", attached. The terms and conditions under which the encroachment is to be installed and maintained are as follows: 1. Upon notification in writing by the City Engineer, the above described encroachment shall be abandoned, removed, or relocated by OWNER at the owner's sole expense. 2. The said encroachment shall be maintained in a safe and sanitary condition at all times at the sole cost, risk, and responsibility of OWNER and any successor in interest, who shall hold CITY harmless with respect thereto. 3. This Permit and Agreement, when made for the direct benefit of OWNER's land or property described above, and the covenants herein contained shall run with said land and shall be binding on the assigns and successors of OWNER. Should OWNER or its successors fail to remove or relocate the encroachment herein permitted within thirty (30) days after notice of removal or relocation from the CITY, CITY may cause such removal or relocation to be done at OWNER's sole cost and expense, which shall be a lien upon said land. A copy of this Encroachment Agreement shall be recorded against any real property of the owner's that is hereby benefited by the encroachment. Upon request by CITY, PERMI I"1'hE shall record this Encroachment Agt eerrient with he County of San Diego, County Recorder's Office, and upon recordation shall return the original to the CITY. 4. OWNER shall indemnify, defend, and hold harmless CITY and its officers, agents, and employees from all liability, loss, costs, claims, demands, suits, and defense costs, including attorneys' fees, arising out of Owner's entry upon and use of City's easement or right-of-way for the installation, maintenance, and use of the owner's encroachment. 5. OWNER and each successor in interest or assign shall take out and maintain, during the time the encroachment remains on CITY's easement or right-of-way, commercial general liability insurance with minimum limits of One Million Dollars ($1,000,000.00) combined single limit per occurrence, covering all bodily and property damage arising out of this Encroachment Agreement This policy shall name CITY and its officers, agents, and employees as additional insured, and shall constitute primary insurance as to CITY and its officers, agents, and employees, so that any other policies held by CITY shall not contribute to any loss under said insurance. Said policy shall 117 of 226 provide for thirty (30) days prior written notice to CITY of cancellation or material change. Prior to commencement of this Encroachment Agreement, OWNER shall furnish CITY a certificate of insurance with original endorsements evidencing the coverage required by this section. Should owner fail to do so, City may elect to obtain such coverage at OWNER'S expense or immediately terminate this Agreement. 6. The full terms and conditions under which this Encroachment Permit is issued are further set forth in Chapter 13.12 of the National City Municipal Code, which terms OWNER hereby specifically acknowledges and agrees to. Owner also acknowledges that those terms and conditions include, without limitation, the following: a. The City reserves the right to charge the Owner "fair and reasonable" compensation for the use of CITY property retroactive to the date of construction or installation of the encroachment. b. The CITY can require the removal, relocation, or undergrounding of the encroachment when deemed necessary and feasible by and in the sole discretion of the City Engineer at owner's expense. 7. This encroachment Permit is not valid and confers no rights to install and maintain an encroachment until it is accepted by the Owner. DATED: CITY OF NATIONAL CITY PERMITTEE: KO 12TH, LLC Ron Morrison, Mayor Entity/Compare attire Joshua Santa, Managing Member Name & Title ATTACH NOTARY CERTIFICATION FOR THE NAME OF PERMITTEE SHOWN ABOVE. USE CALIFORNIA ALL PURPOSE ACKNOWLEDGEMENT NOTARY ONLY. PERMI I'i'bEIAPPLICANT INFORMATION: JO,Ska j (Aix} r� Person in Responsible Charge 408S) q'S - 712 (0 24 Phone Number S c. n 1� e n GA 2 l 1! 2,n-h LvC- Firm Name Mailing Address: PLAT SHOWING LOCATION OF STRUCT.TJRES, EASEMENT, OR RIGHT-OF-WAY, AND SEWER AND/OR DRAINAGE FACILITIES: SEE EXHIBIT "B", A . lACHED 2 Encroachment Permit and Agreement (Commercial)) 118 of 226 Client#: 1684028 3O3KIREBU I ACORDT. CERTIFICATE OF LIABILITY INSURANCE • DATE(MMIDDfYYYY) 10/18/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLIC]ES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certiBrIate noisier Is an ADDITIONAL INSURED, the policyilesJ must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the oe.'i f)cate holder In lieu of such endorsement(s). PRODUCER BB&T-John Bumharn ins Services 750 B Street Suite 2400 San Diego, CA 92101 619 231-1010 INSURED KirE Builders Inc., KD Sheryl Lane LLC, KD 12 T H LLC 10625 Scripps Ranch Blvd., Suite F San Diego, CA 52131 NAME:CQNTACT Carla Lintner PHONENo, Extl: 619 231-1010 IAJC, E-MAIL ADDRESS: FAX (AIC, No): 6192369134 INSURER(S) AFFORDING COVERAGE INSURERA: Kinsale Insurance Company INSURER B: Everest National insurance Co INSURER: : Fihitt ea£Da!ty !ne_, once Campcn, NAIC 38920 10120 24074 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICYPERIO❑ INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREJN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRR TYPE OF INSURANCE AODLSUBR INSR bpi POLICY NUMBER 4 g , 1 (M L DY )__ LIMITS A x COMMERCIAL GENERAL LIABILITY 01000057526 03/1512017 0311512018 EACH OCCURRENCE $ 3,000,000 CLAIMS -MADE X OCCUR DAMAGE T7Op RRENTEDPREMISES IEa occurrence) $100,000 MED &XP {Any one preen) $ 5,000 x PERSONAL SADVINJURY $3,000,000 GEN'I. AGCRECATE LIMIT APPLIES PER; GENERAL AGGREGATE $3,000,000 POLICY I x; JECT I I LOC PRODUCTS - COMP/OP AGG $3,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY {Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY {Per {P accident) $ HIRED AUTOS NON -OWNED AUTOS ' EPE IdentDAMAGE f PROPERTY $ $ UMBRELLA LIAR _ OCCUR EACH OCCURRENCE S EXCESS LIAR I CLAIMS -MADE AGGREGATE $ 1 DED RETENTION E $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY IPER :STATUTE OTH- ER , Y f N ANYPROPRIETOR/PARTNER/EXECUTIVEn O FFICERIMEMBER EXCLUDED? N /A E.L.EACH ACCIDENT ' - (Mandatory !n !QH) E.L. DISEASE - EA EMPLOYEE! $ If yes, desor1bc wider DESCRIPTION OF OPERATIONS below u I, n1SEASE - POLICY LIMIT • 5 This e ificate revises & replaces pr viously issued certificate. DESCRIPTION OF OPERATIONS f LOCATIONS f VEHICLES {ACORD 151, AddNronal Remark; Schedule, ray be attached Irmo: s specs Is required) Certificate Is subject to policy limits, conditions and exclusions. RE: Plaza Del Rey Encroachment Permit The City of National City, its elected officials, officers, agents and employees are Named as an Additional Insured (GL) per the captioned operations of the Named Insured. CERTIFICATE HOLDER CANCELLATION City of National City CSC Risk Manager 1243 National City Blvd. National City, CA 91950 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. I AUTHORIZED REPRESENTATIVE I94Y9-47.-.49-40.4 ACORD 25 (2014101) 1 of 1 #S18917446IM18917444 01988-2014 ACORD CORPORATION. Ali rights reserved. The ACORD name and logo are registered marks of ACORD 119 of 226 FJG THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED = STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERIM/TS OR AUTHORIZATIONS Attached To and Forming Part of Policy Effective Date of Endorsement 0100005752-6 10/10/2017 12:01AM at the Named Insured address shown on the Declarations Additional Premium: Return Premium: $0 $0 This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Named insured KirE Builders Inc., KD Sheryl Lane LLC, KD 12TH LLC Policy Change Number: 4 SCHEDULE State or Governmental Agency or Subdivision or Political Subdivision: The City of National City, its elected officials, officers, agents and employees. information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II — Who Is An Insured is amended to include as an insured any state or governmental agency or subdivision or political subdivision shown in the Schedule, subject to the following provisions: 1. This insurance applies only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit or authorization. 2. This insurance does not apply to: a. "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or h. "Bodily injury" or "property damage" included within the "products -completed operations hazard". ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. CA Surplus Lines Tax & Fee Breakdown Premium: $ Company Fee: $ Inspection Fee: $ 3% State Tax: $ .200% Stamping Fee: $ CG 20 12 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 120 of 226 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT .CIVIL CODE § 1 f i3S A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Sco'1 iket5.0 On p ;A..A.\ier-a 2c,n before me, IIML6 �-]o l� c� e ii Date Here insert Name and r e ofthe Office • . ) personally appeared Vame(prof signerg V'LI��t who proved to me on the basis of satisfactory evidence to be the persona whose name j' is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/herltheir signature(gon the instrument the person , or the entity upon behalf of which the person(s) acted, executed the instrument. Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signal OPTIONAL nature of Notary Public TiThbugh_this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this fora to an unintended document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signers) Other Than Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer — Title(s): 11 Partner — ❑ Limited ❑ General El Individual LJ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: Named Above: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — Cl Lirniteri ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee E Guardian or Conservator ❑ Other: Signer Is Representinc: �5.s�✓.6�;r«er'�4'.-.✓_-.'+✓.:-.r=+�•l�!'.�a'+\v::a'at`e±G1a¢-✓ �::[✓:'rr.:��+.i.v:t✓•.<✓.;:ism✓c. ✓a:rf: �c�✓::✓:•;v,:\v::u...a.: sue. ✓E:.yr��... f..� -.��` ©2014 National Notary Association • www.NationalNotary.org • 1-800-US NOTARY (1 -800-876-6827) Item #5907 121 of 226 EXHIBIT A OWNER: KD 12TH, LLC 10625 SCRIPPS RANCH BLVD. SUITE F SAN DIEGO, CA 92131 S1Ti ADDRESS: 12TH STREET NATIONAL CITY, CA 91950 APN: 561-011-06-00 561-011-07-00 LEGAL DESCRIPTION: PARCEL 1 (561-011-06-00): LOTS 23 AND 24 IN BLOCK ONE OF AUSTIN HEIGHTS, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STA 1'h OF CALIFORNIA, AS PER MAP NO. 1938, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, CALIFORNIA, SEPTEMBER 3, 1926. PARCEL 2 1 (561-01 1-07-00): THE EASTERLY 25 FEET OF LOTS 1 AND 2 IN BLOCK 1 OF AUSTIN HEIGHTS, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STA 1'h OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1938, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAID SAN DIEGO COUNTY, SEPTEMBER 3, 1926. THE WESTERLY LINE OF SAID EASTERLY 25 FEET BEING PARALLEL WITH THE EASTERLY LINE OF HIGHLAND AVENUE. 122 of 226 SEE DRAWING NUMBER 11499-40 APNFOR GRADING AND IMPROVEMENTS gel-011-'09 IN THIS AREA AP1V PROPOSED — RETAINING WALL EXHIBIT a RAtit- KD 12 i.LC LEGEND. 10625 SCRIPPS RANCH BLVD., STE F SAN DIEGO, CA 92;31 PROPERTY LINE ...EV WNW/ (s8$) 954-7326 PROP. RETAINING SITE .4DDR WALL I2TH STREET NATIONAL CITY, CA 91956 PUBLIC UTILITY — EASEMENT LIMIT A.P.N. 56t-011—OB dk 07 PROP. STORM — so LEGAL DE5C i1P770N: DRAIN LOTS 23 & 24 8LK 1 OF AUSTIN HEIGHTS; AND EAST 25 FT LOTS ; & 2 8LK 1 OF AUSTIN HEIGHTS, IN THE CITY OF NATIONAL CITY. COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1934. FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY ON SEPTEMBER 3, 1926. 40. 41.6 PROPOSED 6' STORM DRAIN APN 551-'0t I--20 PROPOSED RETAINING WALL EX. 6' PUBLIC UTILITY EASEMENT PER MAP NO 1938. SITE BOUNDARY Li NDMARK 123 of 226 CC/CDC-HA Agenda 11 /7/2017 — Page 124 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the establishment of 1) an Energy Upgrades appropriation of $5,403,308 and corresponding revenue budget for the Energy Services Agreement (ESA) implementation costs; 2) an Energy Upgr 124 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the establishment of 1) an Energy Upgrades appropriation of $5,403,308 and corresponding revenue budget for the Energy Services Agreement (ESA) implementation costs; 2) an Energy Upgrades appropriation of $120,294 for the financing issuance cost; and 3) an Energy Upgrades appropriation of $334,369 for the FY 18 debt service payments. PREPARED BY: Jose Lopez, Assistant Engineer - Civil DEPARTMENT: Enginee -._' blic Works PHONE: 619-336-4312 APPROVED BY. EXPLANATION: On June 20, 2017, per Resolution Number 2017-129, City Council executed the ESA, Phase I! with Ameresco to develop and conduct energy efficiency and renewable energy upgrades at City Facilities. On June 20, 2017, per Resolution Number 2017-127, City Council also authorized designated City representatives to execute and deliver, for and on behalf of the City, any and all documents and instruments, and enter into any and all agreements, necessary to consummate the transactions required to carry out the project financing requirements. In order for staff to comply with the terms of the two aforementioned Resolutions and begin making the necessary expenditures, staff is requesting City Council authorize the establishment of the required fund appropriations. FINANCIAL STATEMENT: ACCOUNT NO. ESA Project Costs — Expenditure Account 1001-409-500-598-**": $5,408,308 Financing Issuance Costs — Expenditure Account 001-409-500-598-**'": $120,294 FY 18 Debt Service Payments — Expenditure Account 001-409 500-598-***": $334,3691 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: -1 67.1 Finance MIS Bond Proceeds — Revenue Account 001-00000-3991: $5,523,602 STAFF RECOMMENDATION: Adopt the Resolution. BOARD 1 COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Resolution 125 of 226 CC/CDC-HA Agenda 11 /7/2017 — Page 126 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback 1) the State of Califo 126 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City (Buyer) to piggyback 1) the State of California Department of General Services Contract #1-15-23-14A, Supplement 1. to award the purchase and build - out of six (6) fully equipped police vehicles to Folsom Lake Ford in an amount not to exceed $338,619.64; 2) the County of San Diego Department of Purchasing and Contracting Contract #553982 to award the purchase of police radios for the six (6) new patrol vehicles to the Regional Communications System (RCS) vendor, Motorola Solutions, Inc., in an amount not to exceed $27,729.91. AGENDA ITEM NO. PREPARED BY. Ray Roberson, Management Analyst II DEPARTMENT: Engi PHONE: 619-336-4583 EXPLANATION See attached explanation. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve): $366,349.55 Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION E FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of six police vehicles and radios for the National City Police Department. BOARD ! COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Quotes 3. State of California Department of General Services contract 1-15-23-14A 14, San Diego County Department of Purchasing and Contracting RCS Contract #553982 . Resolution 127 of 226 lExolanation: As part of the FY 2018 annual budget, City Council approved funding through the Equipment Replacement Reserve for the purchase of 6 patrol vehicles and 3 detective vehicles for the National City Police Department. Staff seeks Council authority to waive the formal bid process consistent with National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize the City (Buyer) to piggyback 1) the State of California Department of General Services Contract #1-15-23-14A to award the purchase and build -out of six (6) fully equipped police vehicles to Folsom Lake Ford in an amount not to exceed $338,619.64; and 2) the County of San Diego Department of Purchasing and Contracting Contract #553982 to award the purchase of police radios for the new patrol vehicles to the Regional Communications System (RCS) vendor, Motorola Solutions, Inc., in an amount not to exceed $27,729.91. Folsom Lake Ford will subcontract with Lehr Auto Electric & Emergency Equipment for the build -out and up - fitting of the police department vehicles. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's purchasing staff has confirmed that both the State of California Department of General Services Contract #1-15-23-14A with Folsom Lake Ford as well as the County of San Diego Department of Purchasing and Contracting RCS Contract #553982 were competitively bid through a Request for Bid (RFB) and bid process, and that the respective procurement procedures are in substantial compliance with those of National City. Funding for the vehicles and radios is available through the Equipment Replacement Reserve, which will be replenished by the General Fund. 1 128 of 226 FOLSOM LAKE FWIII THE FORD SOURCE 12755 FOLSOM BLVD. a FOLSOM, CA 95630. • (916) 353-2000 2018 ORDER 12-14 WEEKS PRODUCTION BEGINS 10/20/2017 STATE CONTRACT 1015-23-148 KSA 4DR AWD POLICE .112.6n WB G1 SHADOW BLACK 9 CLTH BKTS/VNL R W EBONY BLACK 500A EQUIP GRP .PREM SINGLE CD 99R .3.7L V5 TIVCT 44C .6—SPD AUTO TRAN 53M SYNC SYSTEM 16D BADGE DELETE 17T CARGO DOME LAMP 18W RR WINDOW DEL 21L FRONT AUX LIGHT 423 CAL EM NOT REQD 43D COURTESY DISABL 51S DUAL LED LAMPS 55B BLIND SPOT INFO 59B KEY CODE B SOR NOISE SUPPRESS 66A FRONT HDLMP ?KG .GRILL WIRING 68G RR DR► LN 1NOP 76R REVERSE SENSING 67R RR VIEW MIR/CAM 90E LH/ RH PNLS I I I 92R SOLAR TINT 2ND 936 CAL SER VEH EXP FLEX —FUEL 153 FRT LICENSE BKT CMS. R4AONDI Flee !nectar {41 bJ 353-2000, Ext. 376 0555 PATROL z c (9, ee s25-, Fax (916) 3 -21178 9128/2017 $30,967.00 $20,836.07 LEHR UP FIT $51,803.07 $ 4,532.77 TAX @ 8.75% $ 8.75 CA TIRE FEE $56,344.59 $ 350.00 SHIPPING $56,694.59 X 5 UNITS $283,472.95 DELIVERED LESS $50000 DISCO) JNT EACH-20 DAY PAYMENT INCLUDES WHITE ROOF 4 DOORS PAINTED WHITE 129 of 226 FeLii : LAKE FORD THE FORD SQURCE 12755 FOLSOM BLVD. • FOLSO+A, CA 95630- a (916) 353-2000 DANE. A. RAMONDI Neel D7or SUPERVISOR 2018 ORDER 12-14 WEEKS PRODUCTION BEGINS 10/20/2017 STATE CONTRACT 1-15-23-14B XBA 4DR AWD POLICE .112.6' WB G1 . SHADOW BLACK 9 CLTH BKTS/VNL R W EBONY BLACK 500A EQUIP GRP . PREN SINGLE CD 99R .3.7L V6 TIVCT 44C .6-SPD AUTO TRAN 53M SYNC SYSTEM 16D BADGE DELETE 17T CARGO DOME LAMP 18W RR WINDOW DEL 21L FRONT AUX LIGHT 423 CAL EM NOT REQD 43D COURTESY DISABL 51S DUAL LED LAMPS 55B KE B KEY SPOT INFn 59B Y CODE B 60R NOISE SUPPRESS 66A FRONT HDLMP PKG .GRILL WIRING 68G RR DR/LK INOP. 76R REVERSE SENSING 87R RR VIEW MIR/CAM 90E LH/RH PALS III 92R SOLAR TINT 2ND 936 CAL SER VEH EXP FLEX- FU LA, 153 FRT LICENSE SKT (918j 353-2000. Ext. 376 Toll Free 1400-655-D555 Cell. (916) 025-1622 Fax 916J 353-2076 9/28/2017 $30,967.00 $19,410.87 LEHR UP FIT $50,377.87 $ 4,408.07 TX @ 8.75% $ 8.75 CA TIRE FEE $54, 794.69 $ 350.00 SHIPPING $55,144.69 DELIVERED LESS $500.00 DISCOUNT 20 DAY PAYMENT INCLUDES WHITE ROOF 4 DOORS WHITE 130 of 226 1igS1"/ 4111111111 DelMered as Prorated NET 30 DAYS s 0 L T 0 TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA 95834 Parts Dept 916-646-6626 Service Dept 918-646-6636 Fax 916-646-8656 INSTALLED ** QUOTATION ** *** DUPLICATE *** Ord # 01 72385 P/0 # NI.TL PTRL X5 s FOLSOM LAKE FORD ps 12755 FOLSOM BLVD 95630 FOLSOM CA 95630 3 0 Page 2 Br Accnt 00 15075 MM HO 9/13/17 10:13:57 Expires 11/22/2017 }13110604.; N#It .Y004 039 1 SE TK0241 TTU12 199,s•-44-17.-149.s-wAth-c.01*Q-49.0e, • ••'•,• r4•1045409 • :••-•.:H.)•-• "it:256i6 tmedivi''•-' • ruiritodeg 041 1 SE WK0040ITU12 iA1S: 044 ...............1 MS' E401T- • • 045 •, •,, CARGO BOX a44.44ag-119,e:•109k: RADIO 'TO 14001.41° INTO. Lbiktitii. F REAR WINDOW SET "F.--C44100•3.7;DEPIC67/1441t " • • • ::• • " " 1 HS C-FP-4 F PLT,4MS, 'F•ACE jT.rAaxg PC-• , . 043- • ' ••*, :•-,Iii$MigtAVX2P•tt ••:;, • • . • . . . :••• , z... • . , • • , - • • .• • GRAPHICS INSTALL 048 1 LA I INSTALLATION • P:$:;i:•t*0618&13."0:44V 05 1;00 •0•-•$13:33-.0011-. PANASONIC Win7 (Win10 Pro COA),Intel Core i5-5300U. 2..3Qqgp vrr9 4, 1 inchXGAuch4614,6g8 pp, ai0/4-"Iwo, Vtal ($00ot41e., • CA-vii -,.(2147:3S3) .: •• ,„.. • Keyboard,Multi-drive,Toughbook Preferred . y.„ . voSZ 2 VA 0-02.,44A5 -1r 'P 71)(0,VPLATE 053 - I Ss 0-21S- 6325 • -CON,ACSY,BOX,IM DOES NOT INCLUDE CA SALES TAX QUOTE IS FOR 1 UNIT thra nys Fee • 959.2000 - - 20'. 6000 268.0000 412,-0000 21p41..5000- 959.20 2e5-."60 268.00 412.00 85.0000 • as% 60 2995.0000 .107A0Q0 543.-.0•./0000 2995.00 '107.00 Fi Stairtdard,40'LTS .162-00_ 55 20544.07 250.00 1 IPTALADION _P41111177it 00P4Lar.AL- MOW - WAITLINI - W. LEEFRAUTO . COM SAL .ESO.LETIRAUTO. COM 20794 0 I 131 of 226 CLP 14( g 11 Dellvered as Prntaised NET 30 DAYS $ 0 D T L TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA 95834 Parts Dept. 916-646-6626 Service Dept 916-645-6636 Fax 916-646-6656 INSTALLED ** QUOTATION ** Page 1 *** DUPLICATE *** Ord # 01 72385 P/0 # NATL PTRL X5 FOLSOM LAKE FORD H 12755 FOLSOM BLVD 95630 1, FOLSOM CA 95630 T 0 Br Accnt 00 15075 MM HO 9/13/17 101357 Expires 11/21/2017 001 1 SE BK2019ITU16 F PB450L4 IONS 726.0000 726.00 por..„gm4_4: : 1.4:tingratr. „.. • 005 1 WH STPKT83 F STRAP KIT :TVIMOW: A ipacte: . 10P/ /VERTEX „ , •••:; , • • Obtf EithAtEb"' • • • '8126!6.00.6' WH ....0, 1 WH IONB i!M GfICS 009 • „, , . 012 • 1 S GK111 F ION LED BLUE s7Q14 GRQMM eltaiM), S!EZR 91B1SSSCA dun RACK 1B1S 013 1 HS C-VS-1400-INUT CON,1411,UTILITY 015,, - 04a4.1. ACE 311 016 1 HS C-FP-2 F PLT,2MS, 017 1 PP P-EF71 F 114,1MS, ,a ,Immir,cimsto 3.2 t. 126.0000 126.00 $.100 6,25'- 00o , 62340, 729.0006 '729.00 231.0000 231.00 F MAGNETIC MIC KT 28.5000 ,F 3 ACC P/S 25.3200 020 1 024 , 028 :-.4(.2 • 031 04 035 038 2 MM MMSU-1 444,Q5.? 1 HS C -HDM -401 1 SL 25007 7pg,94174r.',.0-1,:-,r, fait' 'Ordered: i**- 2 HS LPS-104 1 SE TTIY12"4Sck F SUPPORT BRACE F SL2OXP W/DC 133.56 54.6000 3:90 0000 Tnd F CF31 POWER SPLY • ''''•••••••711M-0-Mir'NI:'.1-?.:.•..i,. •*: ARM REST 65 F 8V5 RP 75125 69 'dofr-b• urt. • 99.6600 99.66 .00Q0, 0600 74615 op - 4NDOW104MOS , 7 1 SE PK0316ITU122ND F 12VS LEXAN PART 351 . 9600 65.46 4640 . 2000 351.20 ; . ACIMASITSZ- • . . X64[47 ..LEERAUTO . COM SALESOMERAUTO.COM RCM- ' BY: TT T 132 of 226 *CONTINUED* 035 LL,11=11 aelli IN WI 1 Delivered as Promised NET 30 DAYS s 0 0 T L TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Norkligate Blvd Sacramento, CA 95834 Parts Dept 916-646-6626 Sendce Dept 916446-6638 Fax '916-646-6656 .INSTALLED ** QUOTATION ** *** DUPLICATE *** Ord # 01 72394 P/0 # NATL SUPR X1 s FOLSOM LAKE FORD H 12755 FOLSOM BLVD 95630 Folsom CA 95630 002 1 WH SA3/5P :,:09,.f,,,-, ..3, w4,,,sms.4.• ,:,•..,, o - ,:: ,,- ries .•..„ iiiif-griixtee3:•' - • 006 1 WH VTX6O9R fvf.xx6.09R:•:...,R.,::.-.i ,.. :'%!400:',.•1 waT. • lo ei 0 2 WH IONGROM .., . ;""01:1:.• 1. gqw,;:.:::.--, 4j.i..- :.•..';:. '.:.: :•.!i--•--4 400,1*440.*:tlikft''' ••'.• • T 0 F SIREN SPEAKER .STEAKER -.STKAP F VERTEX RED ION tE vy.gamm..,,AT4 F ION GROMMET MNT elm 100,taxl r ;0'44 5E, 013 1 HS C-EB15-IILN--113 f' FACE PLATE 1 Part Ordered: #44 C-EB-15-11LN-1P :TT ka.i.21464 016 1 HS C-FP-1 F PLT , 1MS „H.k C.7S.M.7BP, . .r cp24,1 BB - . try..:. 020 1 HS C-ARM-101 F ARM REST ._021 . ..s ACC-„PiS i004:?:fiP • COAX..003;t$: ith"'4±Ita) • s tiltiONVOM 'Lb* -Pkti 024 1 SL 25007 F SL2OXP W/DC • • - „ , , e. . . . 1.11-.;CM •.; '410,11'Ititist§6. • itts 1 HS DS-PAN.-111-1 r CF31 DOCK SGL ,,,r4ralc.-POWEVSM - 028 631.'• 032 1 HS C-HDM-153 034 1 HS C-HDM-401 1 CL 4101 .... VS4413 0 a 1 SE TPA9289 . ofty •4145tl. . Page 1 Br Accrit 00 15075 MM HO 9/18/17 18:0754 Expires 11/21/2017 205.0000 205.00 -28-43ORD - 28,00 50,09 78.0000 78.00 00c.0- 0 0 226.6066 5.0100 109.2100 35 • 28 22.5o0o 51.00 65.9600 25-3,2QP - 13; -4° '5.26. do 10.02 owe' 37279 :59 ,026 :0 0° 745.0000 • Ailt•''llials-likoie• • t4S'.'beibtr FLOOR MOUNT 91.5600 F SUPPORT BRACE F DOCK MASTER CO OgicAtMX:. F LOWER RADIO TRY 54.6000 190,0000 285..6000 65.96 25.1g_ '42.00 99.66 475-'00, • .20 9.00 745.00 471.:86 •75. Sgs 91.36 54.60 190.00 9$9.20 285.60 W. ZEHRAUTG" . COM SAguaRituro COM RCVD. BY: 133 of 226 *CONTINUED* s 0 T L Delivered as Promised NET 30 DAYS TAMMY FOLSOM LAKE FORD 12755 FOLSOM BLVD FOLSOM CA 4707 Northgate Blvd. Sacramento, CA. 95834 Parts Dept. 916-646-6626 Service Dept 916-646-6636 Fax 916-646-6656 INSTALLED ** QUOTATION ** Page 2 *** DUPLICATE *** Ord # 01 72394 P/0 # NATL SUPR X1 FOLSOM LAKE FORD 12755 FOLSOM BLVD 95630 I FOLSOM CA 95630 T 0 Br Accnt 00 15075 MK HO 9/18/17 18:07:54 Expires 11/21/2017 Nnitbet • • .'•.! , •-•,, • 1;4000-- - ' - \:$•:3 = ' •]-•.•• •• . 54 19160.87 w_PE LEITRAUTO. COM SALESOLEHRAITTO . COM 250.00 •-•.•-•• "'.* • • ' '• 46240-0' 162 , . 0. :ODD: , . , ":. 134 of 226 APX anaas QUOTE TO: National City Police - Jeff Etzler REPARED BY: Andy Grimm 858-8643660 a imrn[a,dafwireless.com DATE: 141-Aug 17 Quote Valid throah December 31, 2017 'Line# Qtv 1 1c3 11) Part 14urrnber M25URS9PW1AId W2213A GJ306BE G442AJ GU7BC G444AE G361AH 111_ G51 AU 1h G335AW 1 i B 8C R 1i GADD580AA 1k 11 1rn GA00235AA G996AS W599BF Quote # QLIU000412401AG 41) IffriOTOIROLA SOLUTIONS _ Item Denali ert �tn:.�yt Ra_i APX6503 71800 IIAHZ MOFtIL.E RADIO ADD: Pi'.LM MICROPHONE ENH: ASTRO DIGITAL CAI COP APX ADD: O:5 CONTROL HEAT ADD: REMOTE MOUNT rim POWER ADD: APX CONTROL. HEAD SOFCWAR.E ADD: P25 TRUNKING SOFT!)/ARE EK'H: SNARTZONE OPERATION APX6500 ADD: ANT 114 WAVE 152-U?0 N1HZ ADD: AUXILIARY SPKR f.6 WATT ADD: TL:MA OPERATION (P25 PHASE 2) ADD: NCI GPS ANTENNA NEEDED ADD: OVER THE AIR PROGRAMMING (OTAP) ADD: 8 MODE DEK BOX List Price Oat+ $2,438.00 $72.00 $515.00 $432.00 $297.00 $0.00 $300.00 $1,200.00 $14.00 $60.00 $450.00 $0.00 $100.00 $180.00 Unit Discounted Price $1,523.75 $45.00 $321.88 $270.00 $185.63 $0.00 10.00 $759.00 $8.75 $37.50 $281.25 $0.00 $62.50 $112.50 Total Extended Discount Price TOTAL APX650.0 MOBILE SINGLE 05 HEAD $6,058.00 $3,598.76 $21 592.56 Total Equipment: 8.75 % tax on Equipment Total Equipment and Tax $21,592.56 $1,889.35 $23,481.91 -T 2 6 G24AX 3 Tear Warranty Service'frotr the Start $131.00 $0.00 $0.00 3 I 1 INSTALLATION Install new mobile radios in 3 new police vehicles onsIte $4,248.00 $4 248A0 Order Total (Equipment, Tax, Warranty): 1 $27,729_91 Discounted Pricing from San Diego County RCS Contract # 553982. Shipping is included at No Charge. PO's must be made out to Motorola Solutions, INC (riot Day Wireless). 135 of 226 Department of General Services Procurement Division 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811 State of California CONTRACT USER INSTRUCTIONS MANDATORY CONTRACT NUMBER: 1-15-23-14A, Supplement 1 DESCRIPTION: Law Enforcement, Police Pursuit Sedans CONTRACTOR(S): Elk Grove Auto Group CONTRACT TERM: 9/3/2015 through 6/29/2018 STATE CONTRACT ADMINISTRATOR: Rudolph Jimenez (916) 375-4390 Rudol• h.Jimenez • d • s.ca.• ov The contract user instructions, products, and pricing are included herein. All purchase documents issued under this contract incorporate the contract terms and applicable California General Provisions. Original Signature on File Rudolph Jimenez, Contract Administrator Date: 3/29/2017 136 of 226 STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES PROCUREMENT DIVISION Corr Mandatory 1-15-23-t4A, Supplement 1 Contract User Instructions Supplement No, SUVII AI Y OF CHANGES Description/Articles Suppiement Date 1 Subject contract for Law Enforcement, Police Pursuit Sedans is modified to reflect the following changes: • Contract expiration date has been extended to 612912018. 3/2912017 Contract 1-15-23-14A, Supplement 1 User Instructions Page 2 3/29t2017 137 of 226 MOTOROLA SOLUTIONS Motorola High Tiered Public Safety Radios for First P.esponders Limited Distribution Motorola Solutions controls who crud how their P ibilc Safety radius can be sold. They do this to limit the access of these radios getting in the hands of people who don't have an authorized need. These radios are capable of many advanced features including digital encryption and are mostly used by Police; Fire, Military and other Government Law Enforcement Agencies. These high Tiered P25 Handheld and Vehicle Radios are the APX Series and the former XTS and XTL Series, The only way to purchase these radios is Directly from Motorola and/or your Motorola assigned Motorola Manufacture's Representative (MR). Day Wireless Systems Is the Motorola assigned MR for the City of National City. This means your MR is representing Motorola and quoting you directly as Motorola using their Discounted Pricing Contracts. All Purchase Orders are to be made out to Motorola Solutions, Inc. You are not purchasing anything from Day Wireless Systems (who is also a Motorola Dealer, Reseller and Service Center). Motorola Two -Way Radio Dealers & Resel[ers mostly sell lower tiered commercial, professional and business radios to vertical markets such as education, manufacturing, hospitality, etc... The High Tiered Public Safety radios like the APX6D00 are not available for Dealers to purchases and Resell. These APX radios are not listed in their Dealer Price Book from Motorola. If a Motorola Radio Dealer & Reseller wanted to sell an APX Public Safety Radio they would have to submit an Above Price Book (APB) Request to Motorola, The Dealer has to list who the end user of the radio is. Motorola will deny this APB request for any Public Safety Account (City or Agency) that already has an assigned MR and Motorola Direct Sales Rep managing that account. For Example any Motorola Radio Dealer who requested to get APB pricing to buy and sell an APX radio to the City of National City would be denied. You are not able to get 3 quotes for these High Tiered Above Price Book Radios. Above Price Book pricing fora Radio dealer is always 20% off List Price from Motorola. So their cost to buy the APX radio from Motorola is 20% off list price. The Motorola Direct/MR RCS Contract Price to the City of Nationa! City is discounted form 28% to 33% off List Price. Even if Motorola did approve an APB request for a Dealer, they would not be able to compete with the RCS Contract price. This Controlled Distribution provides the customer with the best pricing and aligns them with a MR that can be their trusted advisor to help there budget and make the best decisions for the long term. Andy Grimm Motorola Manufacturer's Representative — Public Safety Markets morodgrout SOLUTIONS 138 of 226 COUNTY OF SAN DIEGO —DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 553982 AMENDMENT NO. I To Motorola Solutions, Inc. Pursuant to the contract changes clause, you are directed to make the changes described herein to the Contract or do the following described work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: County of San Diego Regional Communications System (RCS) Replacement Effective Bate: Date,,jpnvrl hy, he Countyi of San Iiii 4-DedlatRrrtcnf of Piirchasing and {r0�t �al�ti�� Description of Contract C bange(s): 1. Exhibit C Attachment 1 is modified to add the following payment teens: For Catalog purchases that include Implementation services, Payment Milestones shall be as follows useless otherwise agreed to by both parties; a. Completion of Detailed Design Review IQ% of project price b. Receipt of Equipment at Customer Location 50% of project price c. Completion of Equipment Installation 20% of project price d. Final Acceptance 20%ofproject price 2. Exhibit C Contract Execution Summary Page: System Upgrade Assurance Program Ten (l0) Years (SIJA It Years 4- 1 3) price is corrected to be 510,438,301.79 All other Terms and Conditions remain in effect. IN WITNESS WHEREOF, County and Contractor have executed this Amendment effective as of the date first set forth above. We, the undersigned Contractor, have given careful consideration to THIS AMENDMENT IS NOT VALID UNLESS SIGNED BY the change proposed and hereby agree, if this proposed change is THE DEPARTMENT OF PURCHASING AND approved, that wt will provide a3] cmripmcnt, furnish nish all materials, CONTRACTING except as may otherwise be noted above, and perform el] services necessary for the work specified herein. Contract time for completion remains unchanged. There is no change to Contract price, r 1"'i IVAtAak Howard Chercoe, MSSSI Vice President Date: + .. 8.. 16 06/08/2015 v3 ARK Irl1, ANTHONY Cil rev Department Review and Recorn mended Apprav el r tt .' WHLY, AiriaigssStfirlZ a J;11vs Sheriffs Department Date: APPROVED: JOHN M. PELLEGRINO, Director Department of Purchasing and Contracting Dale:. 1 i 6114 , CONTRACT tt 553982AMENDMENT a 1 • tf iYUutrt 139 of 226 COUNTY Or SAN DIEGO — DEPARTMENT OF PURCRASING AND CONTRACTING CONTRACT NO. 559743 AMENDMENT NO.4e , To Mntmola Solutions, Inc. Pursuant to the contract changes clause, you arc.dirr ctcd to mike rite changes described herein to this Contract gar do the following described work not included in Site previous agreed on Statement of Work. '4 idc orConimey Arc 1, ur Program: Regional Communications system (P. ,5) Muscle oia Sorvi tied Equipm eni :wive Duic. Dole Road by the Count, of Saa Diego Department a`Pervbesba1t and Cisetritethig. Deixriptioot n(Ccmtrnct auseste(a) andfar Work To Ifie Dane: Modiry Seetton3,. Term orAgreament nrat Completion or Work. The Detlinci expiration Jale in change to Dracentbsr 31, 202t0. 2. Moth ry Section 6, Notices s follows: Calmly; C:C)tJ NTY OF SA N D I Et3t7 Stec Willy, Manager Sheriffs Wireless Serviette Division 5595 Overland Avono , Suite 1O11 Sin Dirg% CA 92123 (1153) 695 3953 s uium mi l ly[r¢telahcrt rnurg Motornlu: MOTOROl.A SOl.11'l1ONS, INC. ken Noidholm, Saar iur• Account Manager 10680 Treece Street, Suite 200 San Diego, CA 92131 (S58) 48lt 4440 host.nurdhuiin(o,Inotorolsselutionsmisn 3. Ow iu atltnitrisls alive t onIrols, Change the wmintei number from 550743 to 552544, All other ferras and Conditions remits in effect. IN WITNESS WHEREOF, County and Canir ctor lure c*cauted this Amendment effective as of Me dole first sot Rath above. We, the undersigned Contractor, haves given eorellri txutsidastusiun la the change proposed and iicreby agree, it this proposed change is approved, that We will provide all cgstipn ent, tiht'lhi:rh III snaterish. excerpt tus troy otherwise be noted above, and pr riasrm ali fervices nccsaolary fur the work apeetTuat herein. Revised contract time Ibr wtttpictioss is December 31, 2020 T svle Itnattehesr, PUSS, i lc President Doc i i i 411 O610912015 v3 1 t W. WRIONT THIS AAMNt91WiNT IS NOV VAi.11) Dit►RAN Si NE11 BY Tat OFPARTM traOF PTJRCRASINGANi1 err'? torlia9P Mil M. *IN MutgerWindom S> • : Wham , Sheaf's Minn Dorf s APPROVED: N M, P!L.I.CCINO, Digf r pertinent or Purchasing and Centmedig Drat: 11! i S U NTNALT 1t 550743 JtMItNitMtN1440 140 of 226 COUNTY OFSAN DIE do - DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 548289 'UNILATERAL AMENDMENT NO. 47 To Motorola Soh/Tinos, lac.: Pursuant to the contract changes clause, you are directed to make the changes described herein to the Contract or do the following described work nut included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: Ronal Communications System (RCS) Motorola' Services and Equipment Effective Date. Date signed by County of Sari Dlegu. Department of Purchasing and Contracting Deseriptou of Contract Change(s) andlar Work To De Donn 1. Due to admiii sirntive internal controls, changer the =dram number from 548289 to 5S1Y 43. All other Terries acre Conditions remain in effect. IN WITNESS WHEREOF, the County has executed this Amendment effective at Odle date first tit forth above. APPROZ. Date JO 3N M. PELLEGRINQ, Director Department f Pu hosing and Contracting p unLamend.doa CONTRACTRfO. NSW AMEr DMI5i[ -NM 4/ Rev. 11i4i3413 r3 141 of 226 COUNTY OF SAN DIEGO - DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO, 544679 UNILATERALAMENDMENT NO. 46 To: Motorola Solutions, inc. Pursuant to the contract changes clause, you are directed to make the changes tleacifued herein to the Contract or do the following scribed work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program: Regional Communications System (RCS) Ef ctisc Date: May ttl, 201,4 Motorola Services sad Egoipment Description of Contract Change(s) and/or Work'7b Be Done: 1. Due to administrative Internal controls, change the contract number from 544679. to M82$9. Ail other Terms and Conditions remain in effect, 1N WITNESS WHEREOF, the County has executed this Amendment effective as of the date first set forth above, APP M. PELLEGRINO, Direct Department of Purchasing and Contracting p_iri amenddoe CONTRACT NO, 344679 AMENDNIEW NO. 46 tier 1 tl4f2o13 v3 142 of 226 COUNTY OF SAN DIEGO — DEPARTMENT OF PURCHASING AND CONTRACTING CONTRACT NO. 341947 UNILATERAL AMENDMENT NO. 43 To: Motorola Solutions, Inc. Pursuant to the contract changes clause, you ore directed Otl make ho dingo described herein to the Contract 551- do t is following describb"i.d work not included in the previous agreed on Statement of Work. Title of Contract, Project, or Program' Regions: Communications System (K(Z) Motorola Services and Equipment Effective Date: May 02, 2013 Deseilptlor of Contract Change(s) and/or Work Th Be Dore: A_ flue to administrative internal controls. change the compact number her from 541947 to 544679. Allothei Terms and Coi 1 tioi s remain In effect. 'iN WITNESS WHEREOF, the County has executed this Amendment effective es ofthe date first set forth above, JOi;iWM. PELLEGRINO, Director Department of P uchasi g and Contracting Date: / 1/3. ti I2 71130 CONTRACT 140. 341947 AMENDMENT NO.43 143 of 226 COUNTY OF SAN DXEGO — DEPARTT OF PURCHASING AND CONTRACTING CONTRACT NO. 43095 UNILATERALAMENDMENT NO. , s 4 To Motorola, Inc : Pursuant to the contract cif cam, yarn are directed to make the & g ed heroin to the Candract or do the following descrLed work not included in the previous agreed on Statement of Work. Tula of Contract, Project, or Piogann Rc na1 Coma unieatians Systems (RCS) Motorola Services sod ErPriposont Effective Dais July 9, 2012, Dererlptlos of [tract C6 arm(;) endlor Worst Tb Be Done: I. Due to now fiscal year and contactor name change to Wools Solutions, Inc,. Owe the couirocthmumber from 43095 to 541947. MI otter Terms sari Conditions remain In eft. DI WITNESS WB EREO . the Cooney has executed this Anteschnent effective as of the date first set forth above, 'APPROVED: By: 6A0"4.cr I [ WiNSTON R McCOLL, Department of Purchasing and Contracting Data t 7 - 1ii711R CON RACT NO. 43E95 AMENIME43140.36 144 of 226 CC/CDC-HA Agenda 11 /7/2017 — Page 145 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the bid process by piggybacking National Association of State Procurement Officers (NASPO) contract MNWNC-122, and authorizing the purchase of Nimble Enterprise Storage from Dimension Dat 145 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 07, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City waiving the bid process by piggybacking National Association of State Procurement Officers (NASPO) contract MNWNC-122, and authorizing the purchase of Nimble Enterprise Storage from Dimension Data North America, Inc. for an amount not to exceed $154,499. PREPARED BY: Ron Williams DEPARTMENT: MIS PHONE: 619-336-4373 APPROVED BY: EXPLANATION: See Attached FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Funds are appropriated in account 629-403-082-502-O000 ENVIRONMENTAL REVIEW: This is not a project, therefore does not require environmental review ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff recommends authorizing the purchase of the Nimble Enterprise Storage from Dimension Data North America, Inc. BOARD t COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Contract Information 146 of 226 Explanation The Public Safety Enterprise Storage System (PSESS) is a centralized storage repository for law enforcement information systems that provides data management and protection (data security) for mission critical public safety applications. The PSESS hosts the Police Computer Aided Dispatch (CAD) System, NetRMS Police Records Management System and virtual server infrastructure. The current PSESS storage arrays are approaching available capacity limits and require replacement to enhance performance, overcome hardware limitations, and expand storage capacity to support increasing public safety application demands. Replacing the PSESS arrays will provide advanced virtualization and storage technologies to support the latest innovations in data center Infrastructure management and disaster recovery. It is requested that Council waive the formal bidding requirements as allowed in Chapter2.60.260 of the Municipal Code, and award the purchase to Dimension Data North America Inc., for the following reasons: 1. National Association of State Procurement Officers (NASPO) contract MNWNC- 122 has been competitively bid and awarded through a contracting process that is compliant with City of National City bidding and award requirements, and is therefore eligible for piggybacking. 2. The price has been determined to be competitive within the industry. 3. No further purpose would be served by issuing a formal bid at this point in the process. 147 of 226 DIMENSION DATA Corporate Address: Dimension Data North America, Inc 11006 Rushmore Drive, Suite 300, Charlotte, NC 26277 United States dimension 411 data Af PRICE QUOTATION - NATIONAL CITY NIMBLE AF1SF COMBINED Quote Name: Walicrml City Kimble AFISF combined Quotation #r: 2413310 Organization: CRY OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATiONAJ CITY, CA A11150 Sales Person: Brittany park Email: brittany,clerk@dimensiondaia,com Phone; +1480 517 8833 • Delivery Country: United States Shipping Method: Ground Currency: US Dollar Payment Terms: 30 Days Net Quote Status: In Process Date Entered: 10103/2017 Expiration Data: 11/02/2017 Client Manager: Amy Fryer amy.fryeradimensiondata.com Sales Support: Brittany Clark brittany.clark@dimensiondata.com+1 460 517 6633 DIMENSION DATA TEAMS AND CONDITIONS OF SALE Ordering Country: United States install Country: United States Multi Currencies: Normal View All products and services are offered subject to the Dimension Data Terms and Conditions of Sale available at http /M w.dimensiondeta.comlen- USfDocuments/DiraensfunDelaTerrnsaradeonditiaaUS.pdf and which are Irworporeted herein by reference. Dlmenalurr Date's uffer to sail such products or eervioes and Its obligation to perform are expressly conditional upon Customer's acceptance of these Terms and Conditions of Sale without additional or different terms. Customer may accept Dimension Date's offer by Issuing a purchase order and such action shell be deemed to be Customer's unconditional acceptance of the Terms and Conditions of Sale and this Quotation. Customer acknowledges that charges for its usage andlor storage in excess of specified subscription limits may apply and Customer will honor and pay such additional charges as applicable regardless of funding authorized on its Purchase Order. Customer acknowledges and agrees that it has the ability to access each URL referenced in this quotation. Customer waives any claims or defenses to the valldIty or enforceability of the Terms and Conditions of Sale arising from any electronic submission of it to Customer. If you observe any illegal or uneihfcat behavior by any Dimension Data employee, please report such behavior to our anonymous Ethics Hotline by phone at 877-217-8384 or by web al h t tp a1lt wf. tnwg rc . co m f d rm e r a to n data. # Mfr Part # Description City List Price Discount Unit Price Ext Price J Nimble Comments: 1 AF1000-2P-23T-1 NIMBLE *MOO, 2x10GbeaeT, ; Dual 10GbE Optics 1 5170,500.00 55.003' 5 76,725.00 $ 78,725.00 'Pty. 1 pair), , 24 x 960GB SSDs 2 SLA-4HR-AFA '41MBLE 4Hr Parts Del, SW Sup & InfoSght 1 $ 6,565,68 12.00% 5 5,777.80 $ 5,777-80 AFA Pricing is based on an annuls/ contract with en estimated dart date of 09/28/2017. The annual rate is $ 9,561.28. This contract covers 1 device(s) and is for 1 yeers(a). 3 SF100-2P-42T-E Maintenance contract start date is subject to product shipment If applicable, NIMBLE SF100 Base Array - dual controller 1 $128,500.00 57.00% $ 55,255.00 $ 55.255.00 , 2x10GbaseT (HDD/SSD not Incl.), Dual 10GbE Optical only (Qty. 1 pair), 21 x 2TB HOD for base HEAD, 33.27TB (30.26T1B) useable , 2880GB: 3 x 060GB SSDs for base HEAD 4 SLA.NBD NIMBLE NBD Parts Del, SW Sup & InfoSigfrt 1 $ 4,897.50 12,00% 3 4,309.80 S 4,309.60 - NextGen Arrays SECTION SUB TOTAL [NIMBLE]: $ 142,067.60 SECTION GRAND TOTAL [NIMBLE]: $ 142,06760 This Quote is Proprietary to Dimension Data and shall not be shared permission from Di 148 of 226 r which the Quote was prepared without prior Page 1 of 2 Dimension Data Price Quotation - National City Nimble AFISF combined Quote Number: 2413310 i Quote Date: 10/03/2017 I Quote Expiration Date: 11/0212017 # Mfr Part# Description Qty List Price Discount Unit Price Ext Price Naspo Comments: 1 WSCA-NASPO Dimension Data Nexus_LegacyWSCA-NASPO: Fixed Calculation I 1 5 0.00 $ 0,00 5 0.0D SECTION SUB TOTAL [NASPO): $ 0.00 SECTION GRAND TOTAL INASPO]: $ 0.00 QUOTE SUS TOTAL; ESTIMATED LOGISTICS CHARGE: ESTIMATED TAXES; QUOTE GRAND TOTAL: $ 142,067.60 $ 0.00 $ 12,430.92 $ 154,4E+8.52 PRODUCT SUMMARY EXT PRICE Product OEM Maintenance Third Party Maintenance Services Logistics Charge $ 131,000.00 $ 5,777.E+0 $ 4,300,80 $ 0.00 Total $ 142,067.60 interested in Leasing? A 30—month lease for All items on this quote is $ 4,339.65 month. Please note Agreement Term` below is budgetary based on Lease Rate Factor 0.0278 per US Leasing Tabfe. 1 Ag i eement Term 34 Marrth End of Lease Option FMV Quote 2413310 Proposal Expiration 11102l2017 Bud •, ete Quote Total $ 154,498,5 A Monthly Payments $ 4,339.6 LRF (per US Leasing Table) 0.027: These estimates extfude shipping and taxes. All leases are subject to credit approval, equipment verification and soft cost verification and applicable lease agreement- ff you have any questions or inquiries please contact Dimension Data at edward.luces@dimertsiondata.com. By signing below you agree to Dimension Data's "Standard Terns & Conditions" provided above. Please refer to the Terms and Conditions for any additional instructions and/or contact your Client Manager should you have any questions. Quote Number 2413310 Your Purchase Order Number Signature Print Name Place And Date Title This Quote is Proprietary to Dimension Data and shall not be shared permission from Di 149 of 226 r which the Quote was prepared without prior Page 2 of 2 PARTICIPATING ADDENDUM NASPO V iuePoint Cooperative Purchasing Program COMPUTER EQUIPMENT MASTER AGREEMENT Minnesota Master Agreement No.; MNWNC-122 California Participatting Addendum No.1-117O-34-D12 NIMBLE STORAGE, INC. (Cam) This Participating Addendum Number 7-154044-012 is entered Into between the State of California, Department of Geneml Services (hereafter referred to as `Siva" or "DWI) and Nimble Storage, Inc, (ham referred to as "Contactor") under the NASPO ValuePoint Cooperative Purchasing Prcpnam Meister Agreement Number MNWNC-122 (`Master Agreement" executed by the State of Minnesota. 1. Scope A. Thia ParticlpatIrrg Addendum covers the purchase of Computer Equipment under the Master Agreement for the following product bands: Band 5 _ Storage B. This Participating Addendum is available for use by California poiltica subdivision Vocal governments (hereafter referred to as "Purchasing Entitles"). A poditicsl subdiviaioMocai government Is defined as any city, county, city and county, district, or other local governmental body or corporation, inducing the California State Urtiveraties (CSU) and University of California (I.JC) systems, K-12 schools and community colleges empowered to expand public funds, C. Pcigicat eubdivisior>floc ai government use of Ibis Participating Addendum is optional. Each political subdivisioMocaI government is to make its own determination whether this Partldpating Addendum and the Minnesota Master Agreement are consistent with its procurement policies and regulations, 2. T.rm A. The term of this Participating Addendum shall bean upon signature approval by the State and wit end March 31, 2017, or upon termination by the Stale, whichever occurs first B. Lead State amendments to extend the Master Agreement term date are automatically incorporated into this Participating Addendum unless terminated early in accordance with the terms and conditiona of the Mier Agreement or this Participating Addendum. Pagel of 6 150 of 226 Participating Addendum No. 745.70-84-012 Nimble Stones, inc. 3. Order of Precedence In the event of any thoonsistency between the articles, attachments, or provisions which canotatuts a is agreement, the following descending order of precedence shall apply: A. California Parttdpaffng Addendum 7-15-10-34-012 . Minnesota WSCA-NASPO Master Agreement MNWNC-122 4, Terns and Cordons The California General Provisions - Information Technology (GSPD401IT), revised and effective 09/5J14, Is hereby incorporated by reference and made a part of this Participating Addendum. The 12 page document is available at t :// w.docume . .ca.govl 1polipr D401IT14 Dg05.pdf. 5, Price t.lr<t Contractor shall maintain a viebsite dedicated to this Participating Addendum which contains the Product and Service Schedule (PSS) and designated bese line price lint for pariidpedng entities to verify produalservioe prtdng and applicable discounts offered under the Master Agreement. B. Partner tftillzatllon A. Corte may use Partners under this Partidpatting Admen for sales and service func one as c1dk ed herein. Each Purchasing Entity will determine whether use of Partners is consistent wffh Its procurement policies and regulations. Contractor shall be responsible for successful performance and compliance with all requiremenob accordance with the Add rfndum, eve ff work taperfcxn�ed byePartneocnd�lra'a� under the P'ar�ttr� rs. C. Contractor will be the sole paint of coca with regard to PartitiPating Addendum contractual matters, reportktg, and adminis6ative fee requirements. 0. D. Porkier* are classified ied as fofto 1) 'Authorized Reselte a. Authorizes Reeellsrs may provide quotes, accept purchase orders, fulfill purchase orders, perform maintenancelwarrarty services and accept payment from ordering agencies for products and associated services offered under this Participating Addendum. b. Authorized Readers are responsible for sending a copy of all purchase orders and invoices to the Contractor for compliance with quarterly usage reporting and administrative fee requirements. c. Ail purc hr ee documents to Atrffrorized Resellerers shall reference the Participating Addendum Number. d. If applicable, Authorized Reseller(s) under this Partlo attng Addendum w be Hated on the Contractor's dedicated webalte. Page 2 of 6 151 of 226 Partic-lp4rrg Addendum No. T.15-70-34412 Nimble Stems, Inc. 'Agent' a. Agents are only aedhorlxed to provide quotes, sales assistance, configuration guidance and ordering support for products and assodated services offered under this Participating Addendum. b. Agents are not authorized to accept ondeis or pates. c. tf applicable, Apent(s) under this Participating Addendum MI be listed on the Contractor's dedicated rwite, T. Invoicing The Participating Addendum Number and Ord Agency Purchase Order Number shall appear on each purchase order and invoice for al purchases placed under this Participtithig Addendum. #i. Usage Reporting A. Contractor shall submit usage reports on s quarterly gins to the State Contact Administrator for all California entity purchases using the WBCA .NASPO Detailed Sales report template. B. The report is due even when ttwe la no activity. C. The report stall be en Excel spreadsheet transmitted electronically to the Dee mailbox at t fSCAndgs.cs.gov. D. Any report that does not f0tlow the required format or that excludes Information wit# be deemed Incomplete. odor WO be responsible for submitting corrected reports witfiin five business days of the lobe of wren notification from the State. E. Tax must not be Included in the report, even if It is on the purchase order. F. Reports are due for each quarter as f000ws: Due Date JUL 1 to 8EP 30 OCT 1 to DEC 31 JAN 1 to AAAR 31 APR 1 to JUN 30 _ G. Falling to meet reporting requirements and submit the reports on a timely basis shall ooratftube grounds for suspension of this contract. Page 3 of B 152 of 226 Participating Addendum No. 7-15-7044-012 Nimble Stomp, Inc. 9. Administrative Fee A< Contractor submit a check, payable to the State of California, remitted to the Department ci General Services, Procurement Division for the calculated amount equal to one percent (0.01) of the sales for the quarterly Period. B. Contractor must Include the Participating Addendum Number on the check, Thom checks submitted to the State *bout the Participating Addendum Number will be returned to Coi*aotorfor additional IdentitYing information, C. Adminlve fee checks shati be submitted to: State of California Department of General Services, Procurement Division Attention: Multiple Awards Program 707 Sfd Street, 2ftd Floor, MS 2 202 West Sacramento, CA 95805 D. The admiristrative fee shall not be Inducted as an adjustment to Contractors Maeter Agreement pricing. E. The edmirti Irat1ve fee shall not be k otoed or charged to the ordering agency. F, Payment of the administrative fee is due irrespective of payment stabs on orders or service contracts from a Purchasing Entity. G. Adm*istrattve fee credos are due for eeoh quarter as follows; Due Date JUL 1 to 882 30 OCT 1 to DEC 91 JAN 1 to MAR 31 APIR.1 to JUN 30 H. Failure to meet administrative fee mcluireowitia and submit fees on a timely basis stall constitute grounds for suspension of this eontrIct. 10. Contract ?ar ment A. The primary contact indivle for this Ping Addendum shall be as follows: - Ivry A, Rea Name: Phone: (612) 849-2548 Fax (408) 889-6158 E-Mall: MamreuestAnimbia or ie.o . Address: 211 River Oaks Parl'cway San Jose, CA 96134 Page 4 of 6 153 of 226 Participating Atidandaun No. 7-15-7044-012 Nimble Swage, Inc i fir. Name. C"'• i.- . al ::. .-rT.,..+_ z • :.,' Julie__ Phone: ' (916) 76-4612 Fax: (916) 37€ 4663 E-IUlalil. .4140$010/114tdtts,aaagv Address: a. Depadntent of General Services Pro nerd Divieion 707 Third Street, 2nd Floor, MS 2-202 West Sacramento, CA 95605 B. Should the contact information for either ply change, the party wi0 provide written notice with updated information no later than ten business daya after the change. 11. `resmtnt1ion of Agreement The State may terminate this Participating Addendum at any time upon 30 days prior written nice to the Contractor. Upon termination or other expiration of this Participating Addendum, each party will assist the other party in orderly termination of the Participating Addendum and the transfer of all assets, tangible and intangible, as may facilitate the orderly, nondiarupted business continuation of each party. This provision shall not relieve the Contractor of the obligation to perform under arty purchase order or oar similar ordering document malted prior to the terrninetlon becoming effective. 12. Agreement A. This Participating Addendum and the Master Agreement together with Rs exhibits and/or amerxlments, set forth the entire agreement between the parties with respect to the subject mutter of ail previoua ccrnmunlcatiorre, eons or agreements, whether oral orierteen, with respect to the subject matter hereof. Terms and conditions inconsistent with, contrary or in addition to the terms and condition of this Participating Addendum and the Master Agreement, together with Its exhibits and/or amendments, shall not be added to or incorporated Into this Participating Addendtan oche Master Agreement and its exhiba%a and/or amendments, by any subsequent purchase order or otherwise, and any such attempts to add or Incorporate such terms and conditiorne are hereby rejected, The terms and conditions of this Participating Addendum and the Master Agreement and Its exhibits and/or amendments shall prevail and govern In the case of any such inconsistent or additional terms. H. Sy signing below Contractor agrees to offer the same produotsland or services as on the Master Agreement, at prices equal to or lower than the prices on That contract. Page 6 of 6 154 of 226 ParUdeating Addendum No. 7-16-70 34-012 Nimble Sto+ Inc. C. IN WITNESS WHEREOF, the parties have executed this PwUctpa1ing Addendum as of the date of won by both parties below. Partk atfng State: Contractor: STATE OF CALIFORNIA NIMBLE STORAGE, INC. -7 By; Iut„)._zAvi,iit Name: Jim Butler Title; Deputy DIrocor Data: -.Ii14 BF 4_ &ppm_ Name~ Aperrm Sawa Title: VP, General Counsel Date: Apr1120, 2016 Page 6of6 155 of 226 AMENDMENT NO. 1 TO CONTRACT NO. MNWNC-in THIS AMENDMENT is by and between the State of Minnesota, acting through its commissioner of Administration ('State'), and Nimble Storage, Inc., 211 River Oaks Pkwy, San Jose, CA 95134 ("Contract Vendor"). WHEREAS, the State has a Contract with the Contract Vendor identified as Contract No. MNWNC-122, April 1, 2015, through March 31, 2017 ("Contract), to provide Computer Equipment: (Desktops, Servers, and Storage including Rebated Peripherals and Services); and WHEREAS, Minn. Stat. § 16C.03, subd. 5, affords the commissioner of Administration, or delegate pursuant to Minn. Stat. § 18C.03, subd. 16, the authority to amend contracts; and WHEREAS, the terms of the Contract allow the State to amend The Contract as specified herein, upon the mutual agreement of the Materials Management Division and the Contract Vendor in a fully executed amendment to the Contract NOW, THEREFORE, It is agreed by the parties to amend the Contract as follows: 1. That Contract No. MNWNG122 is extended through March 31, 2020, at the same terms and conditions. 2. The Contract Vendor shall provide Computer Equipment: (Desktops, Servers, and Storage including Related Peripherals and Services) at the prices set forth on the attached Exhibit B, Pricing Schedule. This Amendment is effective beginning April 1, 2017, or upon the date that the final required signatures are obtained, whichever occurs later, and shell remain in effect thmugh contract expiration, or until the Contract Is canceled, whichever Occurs first. Except as herein amended, the provisions of the Contract between the parties hereto are expressly reaffirmed and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed intending to be bound thereby. 1. NIMBLE STORAGE, INC. The Contractor certifies that the appmprfate person(s) have ex uteri this Amendment on behalf of the Contractor as required by applicable articles, bylaws, resolutions, or ordinances. By: f�T' she AfM1t N A 13.A"Wif. Printed Nam r • Cort.f, Title: ,I;, G isetA-L w.,Lset 5;c Arding Date: re.4444.0LY !1 , 24,i 4. By: 8igmdr PrIrrled Name Title: Date: 2. OFFICE OF STATE PROCUREMENT In accordacewith Minn. Stat. § 16C.03, subd. 3. By: Title: Acc uisl')ion Management aIs11st Date: 2S/t7 3. COMMISSIONER OF ADMINISTRATION COhF FACT NO. MMNNC-122 MASTER AGREEMENT AWARD COMPUTER EQUIPMENT NIMBLE STORAGE, INC. 156 of 226 EXHIBIT B:.Pricing Schedule DEPARTMENT OF COMPUTER EQUIPMENT ■. ■ ■ ADMINISTRATION ,��-{ STATE PROCUREMENT Updated 04/01/2017 WSCA- NASPO CO OSIER IIVE r4twChiASI:li Ok 1. rFIPA.RIDN MINNESOTA WSCA-NASPO MASTER AGREEMENT AWARD 1, BASELINE PRICE LIST: NIIVIBLE IVISRI? www.ninlblestorage. coul1MMca 2. BANE) DISCOUNTS - (CATEGORY EXCEPTIONS APPLICABLE IN ALL - ANf ) !BAN +,ti T O RA C_, F CATEGOR MINIMUM YM1 DISCOUNT 5I ul lr fit. IMPORTANT: The minimum discount is provided, refer to contract Vendor's Website for any additional discounts and request a quote for bulk/volume discounts. All prices shall be FOB Destination, prepald and allowed (with freight included in the price). If there is a special case where inside delivery fee must be charged, the Contract Vendor will noti the customer in advance. 3. THIRD PARTY PRODUCTS - None offcrc{i 4, SERVICES --- 5".! Services are at the option of Participating States. Participating Addendums by each State may address service agreement terms and related travel.. States may negotiate additional services. The majority of hardware Includes a one year warranty. Customer may purchase warranty upgrades for certain hardware as offered. For standard warranty information see:www,nimbiestore e.cornlsuDPOrt and www.nimbieatoraee.comidccs. 5. LEASING_ Paltic[patin9 Addendum may identify tt and how leasing agreement terms wilt be conducted. 6. ADDITIONAL. DISCOUNTS - Request a quote for discounts on bulkfvolurrle purchase. For a[I hardware/software, there will be a volume discount tied to cumulative $ spent: Transaction >$1 M- additional 7% discount over minimum discount Transaction >$5M additional 10% discount over minimum discount Igo volume discount for wort or services. ,.zVe 1su . ;tam# tt /d ice'#: G ` f ON t=r p 00*11 1 ,d�.m - j. ,\c tO*OW CONTRACTN0. MNWVNC-122 MASTERAGREE3u1E 157 of 226 O'ER EQUIPMENT NIMBLE STORAGE, INC. State Alaska Arizona Arkansas California Reseliars Alaska Communlcations/TekMate CDW-G SHI international Corp. CDW-G cSTO R IT Partners Logkalls, Inc. NextNet Partners, ELC Presidio Sentinel SHI International Corp. World Wide Technology, Inc. (WWT) Alexander Open Systems Business Communications CDW-G Presidio SHI International Corp. United Data Technologies, Inc. (UM AMS.Net Blg Green I7 CDW-G Dimension Data Kovarus, Inc., Presidio Approved Partners for NASPO States Contact Chris Reaburn Jason Schwartz Andrea Keno Rodger White Carolyn Pinckard Mark Thompson Allison West Steve Greschner Laura McKenzie Kevin Koski Amelia Jakubczyk Carol Harting Brad Ellingsworth Dan Yarbrough Ashley DiCiurdo Todd Smithson Dave Rounds James Sykes Tom Vasconi Jeff Rogers Jason Schwartz Filch Eyer Scott Wiele Joanna Billington Phone Emeil 907/575-1270 Chris•Reaburnlfiracalaska.com 847/419-7542 800/B70-6079 866/339-7922 480/760-2122 602/296-6109 480/346-2306 480/381-o778 623/239-3495 480/897-5954 303/882-8012 314/995-6103 417/888-2675 S01/537-7914 312/705-1878 501/218-8298 512/732-8024 512/608-7070 925/245-6128 916/945-8263 847/419-7542 949/265-6197 916/262-7450 949/467-9904 iasonstilitdwa.com teamalaska@shl.com LodEwhi1mcdwa.com carolyn@customstorage.com Mark.Thomoson@iT-Eartners.com Allison.Hugbesigni5Jogicalis.com stave.greschnerabnextnetpartners.com I mckenzle(aprestdio.com kkoskilsentinel.com teamarizona@shi.com carolharting@wwt.com bradegiaos5.com dyarbrough 3bclanswers.com ashlevdOicdw.com tsmithsont6/presidlo.com moka@ shi.com la messvkesPudtonl ine.com tvasconi@ams.net ieffrfa bilezreen it_com iasonstmcdwLcom richard.evereadimensiondata.coni swiele(akavarus.com ibi IlinatonPpresidio.com 158 of 226 Approved Partners for NASPO States SHI international Corp. Debbie Bieber 408/232-0855 Debbie Biebergashi. om VPLS Solutions, LLC John Minnix 310/597-9688 jminnix@voissolutions.com City of Aurora, Sentinel Steve Tyriver 630/769-8583 styriver@sentinel.com Illinois Crty of Rock Tlcomix John Lawler 309/306-0045 john.lawlertiDticombccom Island, Illinois Colorado Florida Hawaii CDW-G Rodger White 312/705-9030 rodawhitcdwe.com Lewan &Associates Steve St. John 303/968-2288 Steve.stiohnplewan.com PEAK Resources, Inc. John Simonton 303/396-1901 jsimonton@peakresources.com Presidio Bud Bullard 480/719-2856 bbullardtpresidio.com. Sentinel David Agrodnia 720/643-1312 daarodnia@sentjj gl,cOm SHI International Corp Heather Fritsche 719/645-9951 Heather Fritsche@shi.com CDW-G Rory Nolan 312/705-5542 rorynoi@cdw.cpm, GreenPages Gina King 813/387-5444 Jrina,kinattvareeni aaes•com Presidio Elroy Caldwell 407/409-8213 ecardwell@oresldio.com Prosys Information Systems Michael Hrltz 850/321-7640 mlchael.hritz?pivotts.com SHI International Corp Florida Inside Team 800/543-0432 FloridaTeam@shl.corn United Data Technologies, Rita Bradford 305/882-0435 rita.bradfordtit udtonline.cam Inc. (UDT) CDw-G Jason Schwartz 847/419-7542 jasons@cdwe,com Presidio Rick Howard 503/594-0364 rhoward@presldio.com SHI International Corp, Andrea Keno 800/870-6079 teamhawaI1@shi.com World Wide Technology, Carol Harting 314/995-6103 caroLhartlntt@wwt.com Inc. (W WT) 159 of 226 Idaho Kansas Louisiana Missouri CDW-G CompuNet, Inc. Corporate Technologies DATASHIELD Presidio Right! Systems SHI International Corp. Alexander Open Systems CDW-G Data Edge Eagle Technologies 156 Technology, LLC K12ltc SH I International Corp Approved Partners for NASPO States Rodger White Dan Beeler 8111 Mogensen Maria Mastakas Aisa Jenkins Sean Padget Andrea Keno Matt Cussigh Lisa Slquora Rob Didlake Jennifer Harmon Brad Hoffman Jay Muehlbach David Rounds Technology Group Solutions Doug Floersch CDW-G CMA Technology Solutions iConvergence Presidio SHI International Corp. Transformyx Ashley DICiurclo Lewis Flannaman Donna Stephenson Mike Trahan Louisiana Inside Team Jim DuBos Alexander Open Systems Elliot Fritsche CDW-G Lisa Slquora 312/705-9090 208/921-2088 208/319-2778 801/303-1363 208/338-7967 360/402-6587 800/870-6079 913/307-2363 312/708-6295 913/780-2525 785/404-3730 913/826-6023 816/382-4825 888/394-5232 913/710-5605 312/705-1878 225/927-9200, X 446 337/735-1306 504/327-5030 888/394-5232 225/761-0088 636/680-1000 312/708-6295 rodswhi@cdwe.com dbeeler@compunet.b¢ bill.mogensen@gocorptech.com ma ria.masta kasladatashieidorotect,com a ienkinsrPoresidio.com spadaettarightsys.com teamidaho@shi.com matt.cussi8h@aos5.cam Ilsasiq@cdw.com rob@dataedae.conl Ienniferh@eagieinc.com bhoffman Isgtech.com ray.muehlbach@k12itc.com mokaalshi.com dfleerschLatKs-kc.com ashleyd@otlW.cAtn Ihannaman@CMAontheweb.com donnasefriconvereence.cam mtrahan@presidio.com louisiaLtaleamash.Low iim@tfmx.com elliot.fritsche@aosS.com lisasiu@cdw.com 160 of 226 Montana Nebraska Nevada I5G Technology, l_LC JMA K12itc 5H1 International Corp. Approved Partners for NASPO States Brad Hoffman Sydney Swinicki Jay Muehlbach David Rounds Technology Group Solutions Doug Flnersch CDW-G Rodger White SHI International Corp. Andrea Keno Alexander Open Systems CDW-G Presidio SH I International Corp. Big Green IT c5tor Presidio SHI International Corp Zunesis, Inc. New Jersey Aspire Technology Partners CDW-G Continental Resources, Inc. Contour Data Systems ePlus Technology, Inc. PKA Technologies, Inc. SHI International Corp Matt Cussfgh Rodger White Jackie Arnett Emilio Vargas Jeff Rogers Neal Williams Mark R♦osato Amelia Jakubczyk Sara Wessells Frost Schroeder Michael Truncone Lou DeMarco Rocco Guerriero George Pashardis (Sales) Felise Katz New Jersey Inside Team 913/826-6023 913/961-5849 816/382-4825 512/392-4703 913/710-5605 312/705-9090 800/870-6079 913/307-2363 312/705-9090 301/313-2000 888/591-3400 91E/945-8263 505/288-3882 480/719-2856 888/711-2613 702/837-5300 X105 732/847-9612 203/851-7141 732/748-3630 484/235-5143 609/528-8912 845/357-0170 888/744-4084 bhoffman@isgtech.com sswinickl@lmalt.com Jay.n uehlbach@kl2itc.corn MOKA@shi.com df oersch@tes-kc.com rod Rwhi iW cdwa.com andrea kenoPshi.com matt.cussight aos5.com rodawhi Wcdwx.com is rnett@presidio.com GovNE@shi.com jeffrt bieareenit•com neai.williams@cstor.com mrosato@presidio.com teamnevada@shi,com ara.wessel Is@zung¢is.com frost ' atp-us.com mike@cdwg.com Iovdt conres.com sales@contourds.com poashard is@eol us.com fellse.katz@pkatech.com nlRov@shl.com 161 of 226 flew Mexico CDW-G cSTO R PEAK Resources, Inc. Presid io SHI International Corp. Oklahoma Alexander Open Systems CDW-G Chickasaw Telecom, Inc. Eagle Technologies Presidio Sigma Solutions SHI International Corp. United Data Technologies, Inc. (UDT) South Carolina CDW-G Data Network Solutions Encore Technology Group SHI International Corp. United Data Technologies, Inc. (UDT) South Dakota Alexander Open Systems CDW-G Presidio SHI International Corp. Approved Partners for NASPO States Ashley DiCiurcio McAl %MIIi im John Simonton Mark Rosato Lynn Farmer Brad Ellingsworth Lisa 5iquora Jeffrey Downey Kevin.lanousek Troy Compton Rob Jezek David Rounds William Rodriguez David Goodwin Tommy Jackso n Michael Knight Tim Smith Richard Treadway Matt Cussigh Rodger White Jackie Arnett Kevin Farrell 312/705-1878 505/288-3882 303/396-1901 480/719-2856 888/711-2613 417/888-2675 312/708-6295 405/946-1200 785/820-1514 918/295-9454 918/986-1201 512/392-4703 786/364-6058 703/262-8186 336/782-1400 888/983-6267 803/212-8717 704/219-8933 913/307-2363 312/705.9090 301/313-2000 888/591-3400 ashleyd@cdw.com neal.williaams@cstor.cont Jsimontongipeakresources.com mrosato@presidlo.com f ea m newmexicoOshi.com brade@aosS.com Jjsasigeacdw.corn id owneyjibchjckasawtel.com kevini@eagleinc.com tcomptonf'presidio.com rob, iezek@sigmasolinc.com MOKApshi.com wil liam.rodrlguez udtonline.com daYlgoo@cdw.com tiackson@dnscoinc.com m kniahtpencorete.com timothy_ smIthPshi.com richard.treadway@udtonline.com matt.cussigh@aos5.com yodizwhi@cdwe.com iarnettgpreskilo.com Kevin Farrell shi.com 162 of 226 Utah Washington Wyoming Xigent Solutions ASG {Advanced Systems Group) - Virtual Enterprises CDW-G CVE Technologies Group Datashleki Ramsys Storage Solutions SHI International Corp. CDW-G CVE Technologies Datec, Inc. Presidio Rlghtl Systems SHI International Corp. Structured TechPower Solutions CDW-G Lewan & Associates PEAK Resources, Inc. Sentinel SHJ International Corp. Approved Partners for NASPO States Adam Grafa Liz Stuart Rodger White Kent Rogers Marla Mastakas Kirby Park Dan Pressley Rodger White Brenda Noble Cliff McElroy Candace Davis Sean Padget Andrea Keno Tim Carver Scott Barker Rodger White Steve St. John John Simonton David Agrodnla Lynn Farmer 612/246-3091 303/301-3046 312/705-9090 801/908-4195 801/303-1363 801/608-5773 800/879-6079 312/705-9090 503/431-6680 206/575-1470 360/553-4015 360/402-6587 800/870-6079 503/816-7735 206/383-3254 312/705-9090 303/968-2288 303/396-1901 720/643-1312 888/711-2613 grafaa@ iRentsolutians.com estuart +virtuai.com rodRwhi@cdwg.com kronersgacvetech.conl maria.mastakas L®datpshield orotect.com klrbytaramsyscomp.com teamutah@shi.com rodgwhiC@cdwg.com brenda.noble@cvetech.com cliff, mcelrovehdatecinc.net cdavistwaresidio.com spadgetPrightsys.com teamwashington@shl.com tcarverPstructured.com soott.barkerL&techoowerusa.com rodRwhi@cdwg.com steve,stiohn tf4 lewa n.cam jsimontonLe eakresources.com dagrodnia@sentinel.com Lynn Farmer@shi.com 163 of 226 CC/CDC-HA Agenda 11 /7/2017 — Page 164 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City removing the Home Delivered Meals Driver from the Part -Time and Seasonal employee group salary schedule with a salary range of $9.95 - $12.10 hourly (range pt059), and adding it to the salary sch 164 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City removing the Home Delivered Meals Driver from the Part -Time and Seasonal employee group salary schedule with a salary range of $9.95 - $12.10 hourly (range pt059), and adding it to the salary schedule for the Municipal Employees' Association employee group with a salary range of $10.14 - $12.10 hourly (range 047). PREPARED BY: Lilia Munoz PHONE: 336-4309 EXPLANATION: DEPARTMENT: Human Resources APPROVED BY: Through a recent review of job classifications, staff discovered that the Home Delivered Meals Driver classification is erroneously allocated to the Part -Time and Seasonal employee group salary schedule, with a salary range of $9.95 - $12.10 hourly (range pt059). This career/part-time classification is represented the Municipal Employees' Association (MEA) and as such, should be allocated to the MEA salary schedule. Based on the above, staff hereby requests removing the Home Delivered Meals Driver classification from the Part - Time and Seasonal employee salary schedule; and adding said classification to the MEA salary schedule using salary range $10.14 to $12.10 hourly (range 047). FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution removing the Horne Delivered Meals Driver from the Part -Time and Seasonal employee group salary schedule with a salary range of $9.95 - $12.10 hourly (range pt059), and adding it to the salary schedule for the Municipal Employees' Association employee group with a salary range of $10.14 - $12.10 hourly (range 047). BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Resolution 165 of 226 I CC/CDC-HA Agenda 11 /7/2017 — Page 166 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended August 31, 2017. (Finance) 166 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 ITEM TITLE: AGENDA ITEM NO.: Investment transactions for the month ended August 31, 2017. PREPARED BY: Ronald Gutlay DEPARTMENT: Finance PHONE: 619-336-4346 APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending August 31, 2017. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: L. FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended August 31, 2017. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 167 of 226 City of National City Consolidated Account #10218 Transaction Ledger 7/31/17 Thru 8/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 08/01/2017 60934N807 Purchase 08/02/2017 60934N807 Purchase 08/02/2017 89237RAB4 Purchase 08/07/2017 60934N807 Purchase 08/08/2017 60934N807 Purchase 08/09/2017 06417GXH6 Purchase 08/14/2017 60934N807 Purchase 08/17/2017 60934N807 Purchase 08/18/2017 60934N807 Purchase 08/23/2017 65478GAB6 Purchase 08/28/2017 46625HKA7 2,812.50 Federated Investors Govt Oblig Fund Inst. 2,497.36 Federated Investors Govt Oblig Fund Inst. 500,000.00 Toyota Auto Receivable 2017-C A2A 1.58% Due 7/15/2020 1,421.88 Federated Investors Govt Oblig Fund Inst. 2,581.25 Federated Investors Govt Oblig Fund Inst. 520,000.00 Bank of Nova Scotia Yankee CD 1.57% Due 8/9/2018 2,992.50 Federated Investors Govt Oblig Fund Inst. 2,750.00 Federated Investors Govt Oblig Fund Inst. 3,368.75 Federated Investors Govt Oblig Fund Inst. 510,000.00 Nissan Auto Receivables Owner 2017-B A2A 1.56% Due 5/15/2020 400,000.00 JP Morgan Chase Callable Note Cont 12/23/2019 2.25% Due 1/23/2020 1.000 0.62 % 2,812.50 0.00 2,812.50 1.000 0.62 % 2,497.36 0.00 2,497.36 99.999 1.59 % 499,995.25 0.00 499,995.25 0.00 0.00 0.00 1.000 0.62 % 1,421.88 0.00 1,421.88 0.00 1.000 0.62 % 2,581.25 0.00 2,581.25 0.00 100.000 1.57 % 520,000.00 0.00 520,000.00 0.00 1.000 0.62 % 2,992.50 0.00 2,992.50 0.00 1.000 0.62 % 2,750.00 0.00 2,750.00 0.00 1.000 0.62 % 3,368.75 0.00 3,368.75 0.00 99.996 1.57 % 509,979.96 0.00 509,979.96 0.00 100.834 1.89 % 403,336.00 875.00 404,211.00 0.00 Purchase 08/28/2017 60934N807 2,384.38 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 2,384.38 0.00 2,384.38 0.00 Purchase 08/28/2017 60934N807 545,000.00 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 545,000.00 0.00 545,000.00 0.00 Purchase 08/29/2017 912828G53 600,000.00 US Treasury Note 100.832 1.67 % 604,994.20 2,766.39 607,760.59 0.00 1.875% Due 11/30/2021 Purchase 08/31/2017 60934N807 8,250.00 Federated Investors Govt Oblig Fund Inst. 1.000 0.65 % 8,250.00 0.00 8,250.00 0.00 Subtotal 3,104,058.62 3,112,364.03 3,641.39 3,116,005.42 0.00 Security 08/31/2017 90SDCP$00 40,000.00 County of San Diego Pooled Investment 1.000 40,000.00 0.00 40,000.00 0.00 Contribution Pool Subtotal 40,000.00 40,000.00 0.00 40,000.00 0.00 TOTAL ACQUISITIONS 3,144,058.62 3,152,364.03 3,641.39 3,156,005.42 0.00 DISPOSITIONS Sale 08/02/2017 60934N807 499,995.25 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 499,995.25 0.00 499,995.25 0.00 Sale 08/09/2017 60934N807 520,000.00 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 520,000.00 0.00 520,000.00 0.00 Sale 08/23/2017 60934N807 509,979.96 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 509,979.96 0.00 509,979.96 0.00 Sale 08/28/2017 60934N807 404,211.00 Federated Investors Govt Oblig Fund Inst. 1.000 0.62 % 404,211.00 0.00 404,211.00 0.00 Chandler Asset Management 168 of 226 Execution Time: 9/28/2017 10:58:16 AM City of National City Consolidated Account #10218 Transaction Ledger 7/31/17 Thru 8/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Sale Maturity Security Withdrawal Security Withdrawal Security Withdrawal 08/29/2017 60934N807 607,760.59 Federated Investors Govt Oblig Fund Inst. Subtotal 2,541,946.80 08/28/2017 3135G0MZ3 545,000.00 FNMA Note 0.875% Due 8/28/2017 1.000 100.000 0.62 % 607,760.59 2,541,946.80 545,000.00 0.00 607,760.59 0.00 0.00 2,541,946.80 0.00 0.00 545,000.00 9,570.20 Subtotal 545,000.00 545,000.00 0.00 545,000.00 9,570.20 08/03/2017 60934N807 2,150.86 Federated Investors Govt Oblig Fund Inst. 1.000 2,150.86 0.00 2,150.86 0.00 08/07/2017 90LAIF$00 2,500,000.00 Local Agency Investment Fund State Pool 1.000 2,500,000.00 0.00 2,500,000.00 0.00 08/10/2017 90LAIF$00 500,000.00 Local Agency Investment Fund State Pool 1.000 500,000.00 0.00 500,000.00 0.00 Subtotal 3,002,150.86 3,002,150.86 0.00 3,002,150.86 0.00 TOTAL DISPOSITIONS 6,089,097.66 6,089,097.66 0.00 6,089,097.66 9,570.20 OTHER TRANSACTIONS Interest 08/01/2017 3137EADK2 450,000.00 FHLMC Note 0.000 2,812.50 1.25% Due 8/1/2019 Interest 08/07/2017 3130A8PK3 455,000.00 FHLB Note 0.000 1,421.88 0.625% Due 8/7/2018 Interest 08/08/2017 3135G0TG8 590,000.00 FNMA Note 0.000 2,581.25 0.875% Due 2/8/2018 Interest 08/14/2017 084670BL1 285,000.00 Berkshire Hathaway Note 0.000 2,992.50 2.1 % Due 8/14/2019 Interest 08/17/2017 3135G0N82 440,000.00 FNMA Note 0.000 2,750.00 1.25% Due 8/17/2021 Interest 08/18/2017 3130A7CV5 490,000.00 FHLB Note 0.000 3,368.75 1.375% Due 2/18/2021 Interest 08/28/2017 3135G0MZ3 545,000.00 FNMA Note 0.000 2,384.38 0.875% Due 8/28/2017 Interest 08/31/2017 912828J50 600,000.00 US Treasury Note 0.000 4,125.00 1.375% Due 2/29/2020 0.00 2,812.50 0.00 0.00 1,421.88 0.00 0.00 2,581.25 0.00 0.00 2,992.50 0.00 0.00 2,750.00 0.00 0.00 3,368.75 0.00 0.00 2,384.38 0.00 0.00 4,125.00 0.00 Chandler Asset Management 169 of 226 Execution Time: 9/28/2017 10:58:16 AM City of National City Consolidated Account #10218 Transaction Ledger 7/31/17 Thru 8/31/17 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Interest 08/31/2017 912828L32 Subtotal Dividend 08/02/2017 60934N807 600,000.00 US Treasury Note 1.375% Due 8/31/2020 4,455,000.00 0.000 1,544,610.39 Federated Investors Govt Oblig Fund Inst. 0.000 Subtotal 1,544,610.39 4,125.00 26,561.26 0.00 4,125.00 0.00 0.00 26,561.26 0.00 2,497.36 0.00 2,497.36 0.00 2,497.36 0.00 2,497.36 0.00 TOTAL OTHER TRANSACTIONS 5,999,610.39 29,058.62 0.00 29,058.62 0.00 Chandler Asset Management 170 of 226 Execution Time: 9/28/2017 10:58:16 AM CC/CDC-HA Agenda 11 /7/2017 — Page 171 The following page(s) contain the backup material for Agenda Item: Warrant Register #13 for the period of 09/20/17 through 09/26/17 in the amount of $1,818,430.49. (Finance) 171 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 07, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #13 for the period of 09/20/17 through 09/26/17 in the amount of $1,818,430.49. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/20/17 through 09/26/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Palm Engineering 330970 216,078.21 SDG&E 330983 83,646.82 Public Emp Ret System 9212017 229,636.86 Explanation Westside Mobility Improvements Facilities Division Gas & Electric Utilities Service Period 08/29/17 — 09/11/17 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,818,430.49. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,818,430.49 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #13 1/2Ot2Lb 1/3 PAYEE COUNTY OF SAN DIEGO CREATIVE IMAGES GOVERNMENT FINANCE HEALTH NET MARTIN, DEBBIE LYNN ACME SAFETY & SUPPLY CORP AGUIRRE, C ALDEMCO ALIGNMENT EXPRESS OF CA INC ALL FRESH PRODUCTS AMEDEE, W BILLIARD DIRECT INC BOOT WORLD BSE ENGINEERING INC BULLOCK, S BUSH POWER BRAKE SERVICE CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CALIFORNIA ELECTRIC SUPPLY CAPPO INC CASAS, LAURA CHRISTENSEN & SPATH LLP CIRCULATE SAN DIEGO CLF WAREHOUSE INC COMMERCIAL AQUATIC SERVICE INC COUNTY OF SAN DIEGO DALEY & HEFT LLP DALEY & HEFT LLP DANIELS TIRE SERVICE DAY WIRELESS SYSTEMS (20) DELIVERY CONCEPTS INC DELTA DENTAL DELTA DENTAL INSURANCE CO DISCOUNT SPECIALTY CHEMICALS D-MAX ENGINEERING DUNBAR ARMORED INC EPIC LAND SOLUTIONS INC ESGIL CORPORATION FEDEX FIRE ETC FLYERS ENERGY LLC GAMWELL, M GEOSYNTEC CONSULTANTS INC GOODYEAR TIRE & RUBBER COMPANY GRAINGER HARRIS & ASSOCIATES INC HUB CONSTRUCTION INLAND KENWORTH INC IRON MOUNTAIN JJJ ENTERPRISES CALIFORNIA ATIONAL NFL C'I` 1-0341 INCORPORATED WARRANT REGISTER #13 9/26/2017 DESCRIPTION CO OF SD SHARE OF PARKING CITATION / AUG 17 STUDIO PHOTO SESSION / MAYOR MORRISON GFOA 22ND GAAP UPDATE WEBINAR TRAINING HEALTH NET FOR JULY AND AUG 2017 RELOCATION BENEFITS/HOUSING 15 GLASS BEADS / WASTEWATER PW REIMB NATIONAL DEVELOP COUNCIL TRAINING FOOD / NUTRITION CENTER AUTO PARTS FOR FLEET FOOD / NUTRITION CENTER MILEAGE REIMB / ESSENTIAL EOC TRAINING SERVICE TO BREAK DOWN AND MOVE TABLE MOP#64096 SAFETY BOOTS / PW POLICE STATION UPGRADES PROJECT REIMBURSEMENT / SUPPLIES FOR CSD SET BRAKE SHOES / PW MOP#45754 SECURITY SUPPLIES / PW MOP# 45698 ELECTRICAL SUPPLIES / PW MOP# 45698 ELECTRICAL SUPPLIES 1 PW REGISTRATION FOR 2018 CONFERENCE / LUNT INTERPRETATION SERVICES / CITY COUNCIL ATTORNEY SERVICES / HOUSING ACTIVE TRANSPORTATION P. MOP#80331 AUTO PARTS / PW CHEMICAL SUPPLIES PURCHASES / PW MAIL PROCESSING SERVICES / JUL 2017 LIABILITY CLAIM COST LIABILITY CLAIM COST TIRES FOR CITY FLEET FOR FY 2018 COMMUNICATIONS EQUIPMENT MAINTENANCE REPLACE THERMOSTAT COBRA PREMIER DENTAL INS / AUG 2017 COBRA DENTAL INS PMI / AUG 2017 DRY LUBE TEFLON / PW TREE PLANTING GRANT EXPENSES ARMORED SERVICES / FINANCE APPRAISAL TO PROJECT #EA17062 PLAN INSPECTIONS FOR BUILDING BOND AND GRANTS SUPPLIES FOR FIRE DEPARTMENT MOBIL MOTOR OIL BULK / PW REIMB NATIONAL DEVELOP COUNCIL TRAINING PHASE 1 ENVIRONMENTAL REPORT TIRES FOR CITY FLEET FY 2018 MOP#65179 PAINT / PW SEWER DESIGN PROJECT H CURB COVE TOOL - PW ANIMAL SHELT RECORDS MAN 173 of 226 - ' GE / SEP 2017 FIRE AND SECU • . - ITORING / PW CHK NO DATE AMOUNT 330900 9/26/17 8,953.50 330901 9/26/17 75.00 330902 9/26/17 135.00 330903 9/26/17 1,276.52 330905 9/26/17 1,889.06 330906 9/26/17 489.38 330907 9/26/17 1,130.96 330908 9/26/17 3,407.39 330909 9/26/17 2,188.68 330910 9/26/17 620.27 330911 9/26/17 81.33 330912 9/26/17 350.00 330914 9/26/17 125.00 330916 9/26/17 2,044.65 330917 9/26/17 372.71 330918 9/26/17 81.56 330919 9/26/17 1,670.96 330920 9/26/17 487.13 330921 9/26/17 487.13 330922 9/26/17 395.00 330923 9/26/17 475.00 330924 9/26/17 731.25 330925 9/26/17 855.00 330926 9/26/17 195.63 330927 9/26/17 744.18 330928 9/26/17 2,322.48 330929 9/26/17 6,102.58 330930 9/26/17 1,468.18 330931 9/26/17 4,339.79 330932 9/26/17 1,331.50 330933 9/26/17 668.57 330934 9/26/17 90.44 330935 9/26/17 71.94 330936 9/26/17 756.47 330937 9/26/17 3,245.00 330938 9/26/17 245.92 330939 9/26/17 2,000.00 330940 9/26/17 11,341.70 330941 9/26/17 53.41 330942 9/26/17 4,093.90 330943 9/26/17 1,393.06 330944 9/26/17 200.38 330945 9/26/17 5,500.00 330946 9/26/17 1,756.91 330947 9/26/17 78.55 330948 9/26/17 1,350.00 330949 9/26/17 117.88 330950 9/26/17 90.00 330951 9/26/17 180.00 330952 9/26/17 450.00 2/3 PAYEE KAISER FOUNDATION HEALTH PLANS LAFRENIERE LASER SAVER INC LONG, D MAINTEX INC MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS MELODY WILLIAMMEE MEMBRENO ARRAZOLA, MARTIN MES CALIFORNIA METRO WASTEWATER JPA MHZ COMMUNICATIONS ENT MOSSY NISSAN NATIONAL CITY CHAMBER NATIONAL CITY ELECTRIC ORKIN PADRE JANITORIAL SUPPLIES PALM ENGINEERING PARTS AUTHORITY METRO LLC POWERSTRIDE BATTERY CO INC PRO BUILD PRO -EDGE KNIFE PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RED WING SHOES STORE S & S WELDING SAM'S ALIGNMENT SAN DIEGO COUNTY ASSESSOR SAN DIEGO FRICTION PRODUCTS SAN DIEGO GAS & ELECTRIC SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUTH BAY WINDOW & GLASS CO SOUTHERN CALIF TRUCK STOP STAPLES BUSINESS ADVANTAGE SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY TARGET SPECIALTY PRODUCTS THE BANK OF NEW YORK MELLON THE HOME DEPOT CREDIT SERVICES THE SHERWIN WILLIAMS CO TOPECO PRODUCTS U S BANK UNDERGROUND SERVICE ALERT UNITED ROTARY BRUSH CORP CALIFORNIA ,, TI NFL C'I` 1-0341 XNCORPORATED WARRANT REGISTER #13 9/26/2017 DESCRIPTION KAISER RETIREES INS - COBRA / AUG 2017 MEDIC FEE REIMBURSEMENT MOP 45725. INK CARTRIDGES / CITY CLERKS TRAINING ADV SUB HOSTAGE NEGOTIATIONS/ PD CITY WIDE JANITORIAL SUPPLIES / PW LIABILITY CLAIM COST LIABILITY CLAIM COST CHAIR YOGA CLASS RELOCATION COSTS OF 124 1/2 E 7TH STREET FIRE EXTINGUISHERS JPA METRO ANNUAL PORTION PROGRAMMING SOFTWARE COOLER COMPRESSOR - PW REFUND: FACILITY USE APPLICATION RENTAL CITY WIDE ELECTRICAL MAINTENANCE PEST CONTROL SERVICES / PW JANITORIAL SUPPLIES / NUTRITION WESTSIDE MOBILITY IMPROVEMENTS MOP#75943 AUTO PARTS / PW MOP# 67839 AUTO PARTS / PW MOP#45707 GENERAL SUPPLIES / PW KNIFE SHARPING SERVICE / NUTRITION MOP#45742 LAUNDRY SERVICES /PW ECM COMMISSIONING PROJECT SAFETY BOOTS 1 PW WELDING SERVICES / FLEET PW MOP#72442 AUTO PARTS / PW ARCC / BUILDING RECORDS/ HOUSING MOP# 67839 AUTO PARTS / PW GAS & ELECTRIC UTILITIES / NUTRITION FACILITIES DIVISION GAS & ELECTRIC UTILITIES FOOD / NUTRITION CENTER MOP#69277 LANDSCAPE SUPPLIES /PW MOP 45756. SUPPLIES FOR VOLUNTEER DINNER MOP 63485 / BUS CARDS / HOUSING CITY WIDE AUTOMATIC DOOR REPAIRS MOP# 45758 OIL / FLEET PW MOP 45707. OFFICE SUPPLIES / CITY CLERK CONCRETE DELIVERY SERVICES / PW WASTEWATER DIVISION WATER UTILITIES FOOD / NUTRITION CENTER MOP# 76666 TRAFFIC SUPPLIES / PW TURF & ORNAMENTAL FIELD SEMINAR - PW CUSTODIAN FEE / 4/01/17 - 6/30/17 GENERAL SUPPLIES NEEDED FOR BUILDINGS / PW MOP# 77816 PAINT 1 PW MOP# 63849 AUTO PARTS / PW CREDIT CARD E UNDERGROUN I 174 of 226 FY 2018 MOP# 62883 AU CHK NO DATE AMOUNT 330953 9/26/17 2,624.80 330954 9/26/17 242.50 330955 9/26/17 130.45 330956 9/26/17 1,173.50 330957 9/26/17 790.51 330958 9/26/17 2,011.44 330959 9/26/17 843.15 330960 9/26/17 135.00 330961 9/26/17 1,746.55 330962 9/26/17 1,039.19 330963 9/26/17 27,638.00 330964 9/26/17 618.40 330965 9/26/17 1,244.79 330966 9/26/17 50.00 330967 9/26/17 1,265.00 330968 9/26/17 2,515.00 330969 9/26/17 485.21 330970 9/26/17 216,078.21 330971 9/26/17 338.61 330972 9/26/17 669.96 330973 9/26/17 1,670.52 330974 9/26/17 46.00 330975 9/26/17 373.10 330976 9/26/17 9,450.00 330977 9/26/17 250.00 330978 9/26/17 492.64 330979 9/26/17 50.00 330980 9/26/17 8.00 330981 9/26/17 184.23 330982 9/26/17 2,578.90 330983 9/26/17 83,646.82 330984 9/26/17 840.85 330985 9/26/17 1,116.42 330986 9/26/17 307.70 330987 9/26/17 36.98 330988 9/26/17 385.89 330989 9/26/17 17.40 330990 9/26/17 583.64 330991 9/26/17 674.21 330992 9/26/17 418.95 330993 9/26/17 2,743.93 330994 9/26/17 473.39 330995 9/26/17 276.00 330996 9/26/17 300.00 330997 9/26/17 820.00 330998 9/26/17 285.98 330999 9/26/17 138.95 331000 9/26/17 872.87 331001 9/26/17 288.85 331002 9/26/17 663.58 3/3 PAYEE VALLEY INDUSTRIAL SPECIALTIES VALLEY POWER SYSTEMS INC VISION SERVICE PLAN VISTA PAINT WAXIE SANITARY SUPPLY WESTFLEX INDUSTRIAL YOUNG, J WIRED PAYMENTS DEEPNET SECURITY PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period Start Date 20 9/12/2017 CALIFORNIA o'I NFL Clity INCORPORATED WARRANT REGISTER #13 9/26/2017 DESCRIPTION MOP# 46453 PLUMBING SUPPLIES / PW PARTS- VALVES, PLUG & GASKET / PW VISION SERVICE PLAN (CA) SEPT 2017 TRAFFIC PAINT - STREETS MISCELLANEOUS JANITORIAL SUPPLIES / PW MOP#63850 AUTO SUPPLIES / PW MEDIC FEE REIMBURSEMENT / FIRE DUALSHIELD USER LICENSING & SUPPORT SERVICE PERIOD 08/29/17 - 09/11/17 Start Date End Date 9/20/2017 9/26/2017 End Date Check Date 9/25/2017 10/4/2017 GRAND TOTAL CHK NO DATE 331003 9/26/17 331004 9/26/17 331005 9/26/17 331006 9/26/17 331007 9/26/17 331008 9/26/17 331009 9/26/17 A/P Total 447735 9/26/17 9212017 9/21/17 AMOUNT 102.40 5,586.13 668.60 4,644.33 5,536.11 351.38 242.50 467,278.47 1,619.80 229,636.86 17,276.64 1,102,618.72 $1,818,430.49 175 of 226 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 7TH OF NOVEMBER 2017. AYES NAYS ABSENT 176 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 177 The following page(s) contain the backup material for Agenda Item: Warrant Register #14 for the period of 09/27/17 through 10/03/17 in the amount of $2,018,561.05. (Finance) 177 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 07, 2017 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #14 for the period of 09/27/17 through 10/03/17 in the amount of $2,018,561.05. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/27/17 through 10/03/17. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Dick Miller Inc 331050 260,669.17 Plaza Blvd Widening "N" Ave Health Net Inc 331072 84,914.47 INS R1192A / Oct 2017 Kaiser Foundation 331082 180,371.97 Ins Active Grp# 104220-0002 / Oct 2017 Mile of Cars Assoc 331095 93,391.84 FY 2017 Apportionments #6,7,8,9,10 & 11 Motorola Solutions 331097 81,503.77 P25 Radio Update / Police Project Professionals 331133 92,057.23 Sewer Line Replacement Project Springboard CDFI 439686 70,000.00 FTHB Prgm Loan for 104 N Harbison Ave FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,018,561.05. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $2,018,561.05 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #14 1/6Ot2Lb 1/3 CALIFORNIA ,, TI NFL C'I` 1-0341 INCORPORATED WARRANT REGISTER #14 10/3/2017 PAYEE DESCRIPTION CHK NO DATE AMOUNT REGIONAL TRAINING CENTER INNER VOICE OF LEADERSHIP TRAINING / NSD 331010 10/2/17 125.00 ABLE PATROL & GUARD SECURITY GUARD SERVICE / LIBRARY 331011 10/2/17 3,363.10 AMAZON BOOKS / LIBRARY 331012 10/2/17 1,593.03 BAKER & TAYLOR BOOKS / LIBRARY 331013 10/2/17 1,430.42 BRODART CO BOOKS / LIBRARY 331014 10/2/17 1,660.40 CALIFORNIA ASSOCIATION OF CODE CACEO SEMINAR CERT. TEST / NSD 331015 10/2/17 150.00 MIDWEST TAPE AUDIO VISUAL MATERIALS / LIBRARY 331016 10/2/17 2,390.80 THE SHOPPER INC PROCESSING SUPPLIES / LIBRARY 331017 10/2/17 813.86 EYECOMM INC POSTAGE FOR SEWER INCREASE PUBLIC NOTICE 331018 10/3/17 3,857.94 ACCOUNTING UNIT PUBLIC WORKS YARD - DTSC 331019 10/3/17 3,002.43 ACEDO, I RETIREE HEALTH BENEFITS / OCT 2017 331020 10/3/17 160.00 ACME SAFETY & SUPPLY CORP ANCHOR FOR STREET SIGNS / PW 331021 10/3/17 13.76 AFLAC ACCT BDM36 / OCT 2017 331022 10/3/17 829.42 ANDERSON, E RETIREE HEALTH BENEFITS / OCT 2017 331023 10/3/17 110.00 ASSOCIATION OF THREAT CERTIFIED THREAT MANAGER / STANICH / PD 331024 10/3/17 1,125.00 AWARDS BY NAVAJO ACRYLIC STARS FOR COMMUNITY SERVICE DAY 331025 10/3/17 160.76 BEARD, P RETIREE HEALTH BENEFITS / OCT 2017 331026 10/3/17 70.00 BECK, L RETIREE HEALTH BENEFITS / OCT 2017 331027 10/3/17 140.00 BISHOP, R RETIREE HEALTH BENEFITS / OCT 2017 331028 10/3/17 110.00 BOEGLER, C RETIREE HEALTH BENEFITS / OCT 2017 331029 10/3/17 260.00 BOOT WORLD MOP#64096 SAFETY BOOTS - PW 331030 10/3/17 183.43 BOYS & GIRLS CLUB OF SD FALL HARVEST BRUNCH/CM RIOS/2017 331031 10/3/17 25.00 BROADWAY AUTO GLASS TOP SIDE GLASS / PW 331032 10/3/17 120.00 BULL, P RETIREE HEALTH BENEFITS / OCT 2017 331033 10/3/17 580.00 C A P F FIRE LTD / OCT 2017 331034 10/3/17 931.00 CALIFORNIA LAW ENFORCEMENT PD LTD / OCT 2017 331035 10/3/17 2,058.00 CARRILLO, R RETIREE HEALTH BENEFITS / OCT 2017 331036 10/3/17 290.00 CHRISTENSEN & SPATH LLP ATTORNEY SERVICES / HOUSING 331037 10/3/17 225.00 COLE, L RETIREE HEALTH BENEFITS / OCT 2017 331038 10/3/17 165.00 COLLINSON, C RETIREE HEALTH BENEFITS / OCT 2017 331039 10/3/17 420.00 COMMERCIAL AQUATIC SERVICE INC CHEMICAL SUPPLIES FOR POOL / PW 331040 10/3/17 820.71 CONDON, D RETIREE HEALTH BENEFITS / OCT 2017 331041 10/3/17 280.00 CORPUZ, T RETIREE HEALTH BENEFITS / OCT 2017 331042 10/3/17 140.00 COUNTY OF SAN DIEGO LAFCO COST FOR FY 2017-2018 331043 10/3/17 24,288.00 DANESHFAR, Z RETIREE HEALTH BENEFITS / OCT 2017 331044 10/3/17 250.00 DELTA DENTAL DENTAL INS PREMIER / OCT 2017 331045 10/3/17 15,712.50 DELTA DENTAL INSURANCE CO PM! DENTAL INS / OCT 2017 331046 10/3/17 2,839.32 DESROCHERS, P RETIREE HEALTH BENEFITS / OCT 2017 331047 10/3/17 110.00 DI CERCHIO, A RETIREE HEALTH BENEFITS / OCT 2017 331048 10/3/17 70.00 DIAZ, M RETIREE HEALTH BENEFITS / OCT 2017 331049 10/3/17 680.00 DICK MILLER INC PLAZA BLVD. WIDENING "N" AVE 331050 10/3/17 260,669.17 DILLARD, S RETIREE HEALTH BENEFITS / OCT 2017 331051 10/3/17 480.00 DREDGE, J RETIREE HEALTH BENEFITS / OCT 2017 331052 10/3/17 250.00 EISER III, G RETIREE HEALTH BENEFITS / OCT 2017 331053 10/3/17 250.00 ENSAFE INC 2020 HOOVER AVE. PROJECT 331054 10/3/17 3,330.00 FABINSKI, D RETIREE HEALTH BENEFITS / OCT 2017 331055 10/3/17 220.00 FEDEX FEDEX SHIPMENT - S A 331056 10/3/17 40.11 FERGUSON ENTERPRISES INC MOP#45723 PL k ' ' / PW 331057 10/3/17 230.96 FIFIELD, K RETIREE HEAL 179 of 226 T 2017 331058 10/3/17 540.00 FIRE PREVENTION SERVICES INC REIMB - FIRE P • - • - /WEED ABATEM 331059 10/3/17 10,598.53 2/3 PAYEE FUN EXPRESS LLC GELSKEY, K GEORGE H WATERS NUTRITION CTR GIBBS JR, R GONZALES, M GRAINGER HANSON, E HARLAN, M HAUG, S HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HERNANDEZ, R HODGES, E HONDO, E HUDSON SAFE T LITE RENTALS IBARRA, J INNOVATIVE CONSTRUCTION JAMES, R JUNIEL, R KABOOM INC KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAMPS PROPANE INC KIMBLE, R LANDA, A LIMFUECO, M MASON'S SAW MATIENZO, M MC CABE, T MEDINA, R MEYERS NAVE MILE OF CARS ASSOCIATION MINER, D MOTOROLA SOLUTIONS INC MYERS, B NATIONAL CITY CAR WASH NATIONAL CITY CHAMBER NATIONAL CITY ELECTRIC NOTEWARE, D OFFICE SOLUTIONS BUSINESS OLIVARES, G OPPER, RICHARD G PALM ENGINEERING PAUU JR, P PEASE JR, D PERMA VAULT SAFE CO CALIFORNIA ATI NFL INCORPORATED WARRANT REGISTER #14 10/3/2017 DESCRIPTION CRAFT SUPPLIES FOR YOGA EVENT / CSD RETIREE HEALTH BENEFITS / OCT 2017 NEIGHBORHOOD COUNCIL BREAKFAST/CMO/SEPT RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 PORT AIR CONDITIONER - PW RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 FULL NETWORK 57135A / OCT 2017 INS N7176F / OCT 2017 HEALTH INS N7177A / OCT 2017 INS R1192A / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 ASPHALT IN A CAN SUPPLIES PW RETIREE HEALTH BENEFITS / OCT 2017 EARLE DR. STORM DRAIN PROJECT RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 PLAYGROUND EQUIPMENT AT LAS PALMAS PARK INS ACTIVE GRP #104220-0002 / OCT 2017 RETIREES INS (DED THRU CALPERS) OCT 2017 RETIREES INS / OCT 2017 HD S A INS GRP #104220-0005 / OCT 2017 FIRE PERMIT FEE REFUND RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 LANDSCAPE SUPPLIES / PARKS RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 LEGAL SERVICES FOR AMORTIZATION FY 17 APPORTIONMENTS #6,7,8,9,10 & 11 RETIREE HEALTH BENEFITS / OCT 2017 P25 RADIO UPDATE / POLICE RETIREE HEALTH BENEFITS / OCT 2017 CAR WASH SERVICES FOR CITY FLEET FY 2018 NCCC MEMBERSHIP BREAKFAST / CM RIOS / AUG CITY WIDE ELECTRICAL MAINTENANCE / PW RETIREE HEALTH BENEFITS / OCT 2017 RAVINO BIG & TALL SERIES HIGH -BACK CHAIR RETIREE HEALTH BENEFITS / OCT 2017 LEGAL SERVICES - S A EARLE DR. STORM DRAIN REPAIR RETIREE HEALTH P KIG.ITQ r n 'T 2017 RETIREE HEALT 180 of 226 ;T 2017 SAFES FOR MLK / CSD CHK NO DATE AMOUNT 331060 10/3/17 141.36 331061 10/3/17 115.00 331062 10/3/17 1,062.50 331063 10/3/17 120.00 331064 10/3/17 480.00 331065 10/3/17 12, 420.81 331066 10/3/17 135.00 331067 10/3/17 500.00 331068 10/3/17 120.00 331069 10/3/17 5,760.99 331070 10/3/17 1,470.86 331071 10/3/17 1,141.24 331072 10/3/17 84,914.47 331073 10/3/17 400.00 331074 10/3/17 200.00 331075 10/3/17 110.00 331076 10/3/17 285.78 331077 10/3/17 780.00 331078 10/3/17 450.00 331079 10/3/17 140.00 331080 10/3/17 50.00 331081 10/3/17 8,500.00 331082 10/3/17 180, 371.97 331083 10/3/17 19, 932.42 331084 10/3/17 7,296.40 331085 10/3/17 3,753.72 331086 10/3/17 860.00 331087 10/3/17 300.00 331088 10/3/17 155.00 331089 10/3/17 160.00 331090 10/3/17 575.65 331091 10/3/17 100.00 331092 10/3/17 280.00 331093 10/3/17 105.00 331094 10/3/17 170.00 331095 10/3/17 93,391.84 331096 10/3/17 580.00 331097 10/3/17 81,503.77 331098 10/3/17 140.00 331099 10/3/17 590.00 331100 10/3/17 15.00 331101 10/3/17 2,450.00 331102 10/3/17 120.00 331103 10/3/17 307.76 331104 10/3/17 280.00 331105 10/3/17 650.00 331106 10/3/17 4,163.91 331107 10/3/17 340.00 331108 10/3/17 140.00 331109 10/3/17 1,261.00 3/3 PAYEE PETERS, S POST, R PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RAY, S RED WING SHOES STORE RELIANCE STANDARD RELY ENVIRONMENTAL ROADLINE PRODUCTS INC ROARK, L RUIZ, J SAN DIEGO UNION TRIBUNE SANCHEZ, L SASI SCST INC SDG&E SERVATIUS, J SHORT, C SMART SOURCE OF CALIFORNIA LLC SMITH, J SOUTH COAST EMERGENCY SOUTHWEST SIGNAL SERVICE STAPLES BUSINESS ADVANTAGE STEWART, W STRASEN, W SUPERIOR READY MIX SWEETWATER AUTHORITY SWEETWATER AUTHORITY THE HOME DEPOT CREDIT SERVICES THE LINCOLN NATIONAL LIFE INS THE SHERWIN WILLIAMS CO TIPTON, B TODD PIPE & SUPPLY LLC U S BANK VALLEY INDUSTRIAL SPECIALTIES VERRY, L VILLAGOMEZ, J WHITE, J BRIGGS LAW CORPORATION WIRED PAYMENTS UNION BANK OF CALIFORNIA SPRINGBOARD CDFI CALIFORNIA o'I NFL CITy INCORPORATED WARRANT REGISTER #14 10/3/2017 DESCRIPTION RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 MOP# 45707 TRAFFIC SUPPLIES / PW SEWER LINE REPLACEMENT PROJECT MOP#45742 LAUNDRY SVC / PW RETIREE HEALTH BENEFITS / OCT 2017 SAFETY BOOTS / PW VOLUNTARY LIFE INS / OCT 2017 HAZARDOUS WASTE / ENG PISTON SEAT ASSEMBLY / PW RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 PUBLIC NOTICES - CITY CLERKS OFFICE RETIREE HEALTH BENEFITS / OCT 2017 MONTHLY TRUST ACCOUNTING / DEBIT CHARGES PLAZA BLVD, N AVE TO HIGHLAND PROJECT UTILITIES - 130 E 8TH STREET RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 MOP# 63845. BUSINESS CARDS / NSD RETIREE HEALTH BENEFITS / OCT 2017 SEAT BELT FOR CITY / PW LIGHTING SERVICES / PW MOP 45704. OFFICE SUPPLIES / ENGINEERING RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 COLD MIX ASPHALTS / PW FACILITIES DIVISION WATER UTILITIES SWEETWATER AUTHORITY - 500 E PLAZA BLVD. GENERAL SUPPLIES FOR BUILDINGS / PW LIFE & AD&D, STD, LTD INS / OCT 2017 MOP# 77816. PAINT SUPPLIES/ NSD RETIREE HEALTH BENEFITS / OCT 2017 CITY WIDE PLUMBING MATERIALS / PW CREDIT CARD EXPENSES / PLANNING MOP#46453 PLUMBING SUPPLIES / PW RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 RETIREE HEALTH BENEFITS / OCT 2017 LIABILITY CLAIM COST AUG 2017 THRU JUL 2018 ADMIN FEES CHK NO DATE AMOUNT 331110 10/3/17 290.00 331111 10/3/17 280.00 331112 10/3/17 330.61 331113 10/3/17 92,057.23 331114 10/3/17 344.78 331115 10/3/17 190.00 331116 10/3/17 125.00 331117 10/3/17 3,149.15 331118 10/3/17 4,882.00 331119 10/3/17 360.28 331120 10/3/17 135.00 331121 10/3/17 310.00 331122 10/3/17 736.20 331123 10/3/17 330.00 331124 10/3/17 71.00 331125 10/3/17 5,607.36 331126 10/3/17 166.45 331127 10/3/17 340.00 331128 10/3/17 300.00 331129 10/3/17 73.95 331130 10/3/17 320.00 331131 10/3/17 1,332.86 331132 10/3/17 18, 485.51 331133 10/3/17 528.93 331134 10/3/17 200.00 331135 10/3/17 135.00 331136 10/3/17 301.70 331138 10/3/17 44,932.17 331139 10/3/17 27.54 331140 10/3/17 970.15 331141 10/3/17 10, 062.97 331142 10/3/17 646.84 331143 10/3/17 250.00 331144 10/3/17 636.77 331145 10/3/17 1,085.96 331146 10/3/17 346.51 331147 10/3/17 280.00 331148 10/3/17 480.00 331149 10/3/17 230.00 331151 10/3/17 22,500.00 A/P Total 1,081,286.02 392817 10/3/17 1,165.00 FTHB PROGRAM LOAN FOR 104 N HARBISON AVE 439686 9/27/17 70,000.00 SECTION 8 HAPS Start Date 9/27/2017 181 of 226 End Date 10/3/2017 GRAND TOTAL 866,110.03 $ 2,018,561.05 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 7TH OF NOVEMBER 2017. AYES NAYS ABSENT 182 of 226 CC/CDC-HA Agenda 11 /7/2017 — Page 183 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. (Housing & Economic Develop 183 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. PREPARED BY: Carlos Aguirre, Housing & Economic Dev. Manager DEPARTMENT: Housing & Economic PHONE: 619 336-4391 APPROVED EXPLANATION: The City of National City is owner of substantial real property which is used for various municipal purposes. As public service needs change, the requirements for these properties may be revised and, on occasion, certain parcels may be in excess of the City's current need. This requires that each individual site be reviewed in terms of its potential for future public use, as well as its potential economic benefit to the City. It is the purpose of this policy 1) to establish a procedure by which unused and marginally used City -owned real estate is reviewed for its potential public use, and for designating unneeded parcels for lease or sale; 2) to provide methodology for the sale or exchange of City -owned real estate and 3) to establish policies for the leasing and rental of City -owned real property. Development FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A Finance MIS ENVIRONMENTAL REVIEW: The amendment to the Policy is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Current Policy 901 2. Proposed Policy 901 3. Resolution 184 of 226 Attachment No. 1 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Sale of Surplus Real Property POLICY # 901 ADOPTED: June 19,1984 AMENDED: August 14,1990 Purpose To establish a policy and procedure for the sale of surplus prerty and use of the proceeds from that sale. Policy The following steps are to be followed to sale City -owned pieces of property: 1. Obtain other City Departments' comments for the sale of the property. 2. Secure preliminary title reports for the property. 3. Prepare plats and legal descriptions for the property. 4. Request the City Council (Real Estate committee) to declare the property surplus and direct the staff to sell it. 5. If applicable, send a written offer to sell or lease the property to the other government agencies (Goverment Code Section 54222). 6. Order a letter of appraisal for the iftoperty from a licensed appraiser. 7. Order CLTA title insurance policy for the property to be sold. 8. Prepare the advertising and bid packages for the marketable properties, and request the City Council's approval to proceed with the advertisement of the marketable properties. 9. Advertise the sale of marketable properties. 10. Prepare a final report to the City Council providing information on the results of the bid opening or the negotiations. 11. Obtain approval from the City Council to enter into an escrow to sell the property. Unless otherwise specified in the offer, or in the bid package, the City will open a normal escrow where the City will pay for the cost of the title insurance, and one-half of the escrow fee. Page 1 of 2 185 of 226 Attachment No. 1 TITLE: Sale of Surplus Real Property POLICY # 901 ADOPTED: June 19, 1984 AMENDED: August 14,1990 The proceeds from the sale will be spent on beautification or improvement projects throughout the City. Related Policy References None Page 2 of 2 186 of 226 Attachment No. 2 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 Background: The City of National City is owner of substantial real property which is used for various municipal purposes. As public service needs change, the requirements for these properties may be revised and, on occasion, certain parcels may be in excess of the City's current need. This requires that each individual site be reviewed in terms of its potential for future public use, as well as its potential economic benefit to the City - The proceeds from the sale and lease of City -owned lands and the revet es generated from leases are normally utilized for General Fund purposes unless the property sold or leased belonged to a restricted progr Purpose: It is the purpose of this policy 1) to establish a procedure by which unused and marginally used City -owned real estate is reviewed for its potential public use, and for designating unneeded parcels for lease or sale; 2) to provide methodology for the sale or exchange of City -owned real estate and 3) to establish policies for the leasing of City - owned real property. Policy ASP It is the City's policy to manage its real estate assets so that municipal needs which rely on these assets may be properly implemented. It is not the City's policy to speculate in real estate. The City Council will review City -owned real estate not used for municipal purposes and determine the appropriate use of the property. Those properties not needed for either City or public use within the foreseeable future, may be made available for lease or sale. The City shall optimize the sale price or lease rent from City -owned real estate based on relevant factors, including 1) an appraisal reflecting current market value when either a transaction or authorization to sell or lease is presented to the City Council, 2) prevailing economic conditions and market trends, and 3) any special benefits to accrue from the sale or lease. The City shall seek market value for its properties. Discounts will not be negotiated unless an extraordinary need or circumstance is recognized by Council Resolution setting forth the amount of the discount from appraised value and the public purpose served in justification of the discount. Page 1 of 13 187 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 City staff under the direction of City Manager shall prepare and present to the City Council a comprehensive Property Management Plan with periodic reviews as needed, and updates to the City Council. The Property Management Plan shall include an overall review of the City's real estate portfolio (or inventory), an operating plan for corporate property, a disposition plan for surplus property, market research to support anticipated transactions and a request for authority to act within defined parameters (as described in this policy). The major elements of the property management plan are to include' • Property evaluation and characterization of real estate assets • Strategy for City occupied real estate • Investment Portfolio Plan (leases to for -profit ten.: ®_ts) • Review of Not -for -profit leases • Disposition Plan for surplus assets • Business Case development review to support ► _ c. sed transactions • Legal document development and review Procedure for sale of City owned Real A. Real Estate Review As part of an overall property management plan for the City's real estate assets, staff will review the City's property inventory to determine which properties are no longer needed for public facilities or to support the elements of the General Plan and whose disposition will provide a greater public benefit. A City -owned property may become available for sale if: • The property is not currently used by the City or does not support a municipal function. • The property is vacant and has no foreseeable use by the City. • The property is a non -performing or under -performing asset and greater value can be generated by its sale. • Significant economic development opportunities can be generated by selling the property. Factors to be considered in determining whether a property should be sold include: • Will the City be relieved of potential liabilities and/or cost of maintaining property that does not generate income or provide public benefit? • Property tax increment that will be created by returning the properties to the tax rolls. Pagc 2 of 13 188 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 • Stimulation of the economy by providing opportunities for private sector investment. • Generation of revenue. • The sale of the property will generate greater economic value than a ground lease, if a ground lease is a feasible option. B. Governmental Clearance Process Government Code Section 54222 requires that a local agency proposing to dispose of surplus property must first notify all governmental agencies operating within the City as to the availability of the property. The agencies are given 60 days to respond with an intent to acquire, if not, the property may be deemed cleared for public sale. Regarding the list of properties for sale: • Governmental agencies are regularly contacted as the surplus list is updated. • City departments are individualivicontacted as the surplus list is updated. • Council members are given a preliminary review and opp9jtunity to comment on foreseeable uses for the property. C. Approval Process • City -owned properties that have been identified bq'the City Manager as candidates for sale will be presented to the City Council for approval to be sold. If a property is of a type and location that would make a ground lease feasible, an economic analysis of the benefits of lease vs. sale will be conducted. • If City Council determines that the property may be sold, it shall authorize City Manager to sell the property for a price equal to or greater than a minimum price established by a current (less than six months old) appraisal. The authorization to sell the property will be valid for twelve months from the date of City Council action. • The City Manager or designee may enter into purchase and sale agreements, close escrows and execute and deliver grant deeds to the purchasers of the properties at prices equal to or greater than the minimum price approved by City Council on terms and conditions deemed reasonable, and in the City's best interests. • City Manager or designee will provide a report to the City Council, regarding the price, terms, and conditions of all transactions. • Properties that cannot be sold at a price equal to or greater than the minimum price approved by Council will be returned to Council for further consideration prior to disposition. Council approval will be required to sell a property at a price less than the minimum price previously approved by the City Council. Page 3of13 189 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 D. Method of Sale Properties may be sold by any method allowed by City Council Policy. This includes direct negotiation, request for proposal, listing with a broker, sealed bid, auction or other appropriate method as determined by the City Council. Possible method of sale for all properties will be included in the enabling resolution authorizing their sales. E. Marketing Properties offered for sale shall receive the widest possible exposure to the open market place. This may be accomplished through direct marketing techniques, such as requests for proposals (RFPs), advertising, exposure through the real estate media, posting the property on the multiple listing service or any other appropriate method. When appropriate, properties may be listed for sale with qualified real estate brokers. The authorization to utilize the services of a real estate broker will be contained in the enabling resolution. F. Real Estate Brokers Real estate brokers may be used to represent the City n tie sale of its properties. Brokers will be selected for individual assignments through Requests for Proposals (RFP) or Requests for Qualifications (RFQ) and a subsequent bid or other methods that result in the City receiving the services of a qualified broker at the best value to the City. The maximum approved commission rate will be contained in the enabling resolution for the property's sale. If the property is listed with a broker, the City reserves the right to exclude from the listing agreement potential buyers whose interest in purchasing a subject property has been made a part of the record prior to the execution of such agreement. G. Exclusively Negotiated Sales It will be the City's policy to insure the highest price for its real estate by pursuing open market transactions. However, on certain occasions, an exclusively negotiated sale may be justified as applicable and may be approved under one of the following conditions: 1. When a parcel is landlocked. 2. When the sale is to a contiguous owner. 3. When a fee interest in a pipeline or other right-of-way is no longer required, it may be sold to a contiguous owner. A restrictive pipeline easement of adequate width or other required easements will be reserved from said sale. 4. When other governmental, public and quasi -public agencies submit acquisition proposals a sale may be consummated. These agencies shall include but not be limited to: Federal, State, and County agencies; school districts, special districts, and regulated utility companies. Page 4 of 13 190 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 5. When qualified non-profit institutional organizations offer to purchase City -owned land, a negotiated sale may be consummated at fair market value providing there is: 1) a development commitment, and 2) a right to repurchase or a reversion upon a condition subsequent. Institutional organizations such as places of public assembly, hospitals, extended care facilities, private schools and community service organizations are required to develop under the City's conditional use permit procedure. 6. When a property has been offered by public auction and no acceptable bids were received, it may be sold on a negotiated basis to any applicant submitting an acceptable offer within six months following the date of auction. 7. Real property exchanges may be consummated by direct negotiation. However, exchanges will be considered only with other governmental agencies or when there is an advantage to the City. H. Rezoning Prior to completion of the sales transaction, City land shall be considered for rezoning in accordance with the General Plan, existing community plans or other City Council direction if a higher sale price will result. Also, all unnecessary easements affecting title to the property shall e removed if this will result in a commensurate increase in value. I. Easements The City will receive current fair market value for the removal of restrictive easements or access rights previously paid for by the City or other governmental agency or reserved in a sale of City property. J. Priority Handling Since time is of essenc staff shall be given the land transactions, all such actions by the City Council and est priority and special handling. K. Public Utilities Installed by Private Entities The applicant for the use of unimproved City land for public purposes, such as streets, sewers, and other public utilities, shall compensate the City for the fair market value of the rights to be granted by the City. The amount of compensation shall be established by appraisal. Procedure for leasing City -owned Real Property The City of National City has a very diverse real estate portfolio. While the policies herein are to act as the standard that governs most leases, the City acknowledges that parts of its leasing portfolio have specialized needs or restrictions. In these cases, this policy will act as a framework for a sub -policy that will govern a specific area. Should a Page 5of13 191 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 conflict arise between the framework policy and the sub -policy, the sub -policy will govern. A. Criteria for Leasing City property shall be considered for leasing when one or moreAgoShe following criteria apply: 1. The property is not required for current municipal use, but is to be held for possible future use and can be leased as an interim measure. 2. The property can only be leased because of legal restraints. For example, property held under Tideland trust grants or as dedicated parks. 3. The City requires substantial control over development, use and reuse of the property. 4. The property has the immediate potential of a high return to the City because of its high demand and type of use, such as commercial and industrial land. 5. The property can be efficiently utilized by a provider of services needed by the City. 6. The property can be leased to promote a substantial economic development opportunity. B. Property Mana ement Plan The City Council may approve the execution of lease transactions that meet the terms of the City's asset strategy for a particular property previously approved by City Council in an overall Property Management Plan. Negotiated transactions that fall outside of the parameters of an approved Property Management Plan either will be submitted individually for City Council approval, or deferred until the next periodic update and approval of the plan. C. Lessee Selection for New Leases Competitive offers for lease of City property shall be solicited from the open market place. This may be accomplished through a number of marketing techniques, such as Request for Proposals (RFPs), a marketing subscription system, direct advertising, use of a Multiple Listing Service (MLS), listing with a broker, posting the property and any other appropriate means. In certain limited situations, the City may exclusively consider a single proposal for lease of City property. Potential lessees wishing to exclusively negotiate with the City must submit for City staff review a business case with sufficient justification as to how it is capable of optimizing the use of the property and return to the City, thereby negating the need for a competitive process. This information will be included when the lease transaction is presented for City Council approval. Page 6 of 13 192 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 Leasehold proposals shall be evaluated in terms of: 1. The degree to which the proposed use is in compliance with the City's strategic plan for the property. 2. In terms of the amount of consideration offered in the form of rent. 3. In terms of the financial feasibility of the proposal. 4. The capability, expertise and experience of the potential lessee with respect to the proposed leasehold development and operation. r 5. If new development is proposed, a development plan that i es a description of the development team and its qualifications. 6. The details of each person or entity that will have an interest in th- posed lease 7. Special public benefits to be derived (if any). D. Rate of Return The City shall obtain fair market rents for its leases commensurate with the highest and best use of the property. The fair market rent shall be based on anwpraisal that complies with the definition of Market Rent found in the Uniform Standards of Professional Appraisal Practice (USPAP) published by the Appraisal Foundation. The appraisal shall be no more than six months old at the time the lease transaction is presented for City Council approval. If the cost of an appraisal is not justified by the anticipated rents, the City may choose an alternative method to establish rent. City leases shall contain terms and conditions which will lsustain a fair rate of return throughout the duration of the lease. E. Rental Terms Rental terms may be negotiated on the basis of fixed rates (flat rent leases) or percentages of the lessee's gross income derived from business conducted on the property, with a provision for a minimum rental (percentage leases). F. Percentage Leases Minimum Rent The minimum rent component for a new percentage lease shall be set at no less than eighty percent (80%) of the fair market rent as defined above. In certain cases, a portion of the minimum rent may be abated for new construction or redevelopment on the leasehold. The minimum rent shall be adjusted upward throughout the duration of the lease at intervals of not more than every five (5) years to reflect no less than eighty percent (80%) of the average annual rent actually paid or accrued during the three (3) years preceding the adjustment. In no event shall the adjusted minimum rent be less than the minimum rent in existence immediately preceding the adjustment. Page 7 of 13 193 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 Percentage Rates Percentage leases shall provide for adjustments of percentages rates every five (5) years to current fair market rates as established by appraisals of prevailing market percentage rates primarily within the Southern California r; a. G. Flat Rate Leases Market Rate Adjustments Flat rate leases shall provide for upward a current fair market rent. Consumer Price Index Adjustments Flat rate leases shall provide for upward adjustment of rent in the interval term between market rate adjustments by changes in the consumer price index. The index used for consumer price index adjustments will be the All Urban Consumers index for Los Angeles - Riverside - Orange County, California with a base year of 1982-84. If the U.S. Department of Labor indices are no longer published, another substitute index generally recognized as authoritative will be used. Flat rate leases may include pre -determined periodic increases to rent instead of consumer price index adjustments. These periodic increases would occur at least every five5) years. t of rent e = ` five (5) years to H. Rent Arbitration Leases shall provide for binding arbitration when the City and lessee cannot agree on the new rent for a rental period under review. The City and lessee shall each select a professional independent real estate appraiser who in turn will select a third independent real estate appraiser to determine the fair market rent. If the two selected appraisers fail to mutually select a third appraiser, then the third appraiser will be appointed in accordance with the rules of the American Arbitration Association. The City and lessee shall pay the cost of its own selected appraiser and equally share the cost of the third appraiser. I. Appraisal Assumptions City leases shall include a definition of the fair market value to be used to adjust rent and an identification of the premise for that value. In establishing the fair market value of leased property, any appraisal shall consider the property as a fee simple absolute estate and as vacant and available for lease or sale for the authorized purposes of the lease at the commencement of the rental period under review. Rates established for purposes of periodic percentage rental adjustments shall not consider any abatement as may be appropriate in a "new" development of vacant land. It shall also be assumed that all Page 8 of 13 194 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 required regulatory approvals to permit the use authorized in the lease have been obtained. J. Lease Term Short -Term Lease The City Manager, at all times, shall have power, without advertising, notice, or competitive bidding, and upon such terms as the City Council may deem proper, to lease any City property for a term of three (3) years or less (short-term lease). The City Council will be notified of a short-term lease not later than fifteen (15) days following its execution. A short-term lease may not be renewed without approval of the City Council. The City Manager, or designee may also execute rental agreements covering Lto eighteen (18) months for tenant occupancy of 15, City -owned residential housin Long -Term Lease A lease in excess of three (3) years requires a resolution passed by a majority vote of all members of the City Council. The length of lease term shall be based on the level of capital improvements to be made by the lessee and the economic life expectancy of the development. These factors can be determined utilizing cost estimating and economic life expectancy resources such as tables provided by Marshall Valuation Service. The City may consider other relevant information in determining if a longer lease term is warranted, such as if the proposed leasehold development is expected to generate above average returns to the City or significantly improve the quality of the property. A lease shall not exceed 55 years unless the conditions set forth in Government Code section 37380(b) are met, K. Lease Amendm Amendments to lon erm leases require City Council approval. The City's agreement to an amendment may be contingent upon updating sections of the lease to incorporate current City standard lease provisions and an adjustment to fair market rent. L. Subleases A lessee may sublease all or part of the leased property to a qualified sub -lessee subject to approval by the City. No sublease shall be approved which would be detrimental to the City's rights under the master lease or for a use that is not consistent with uses allowed by the master lease. The City Manager may authorize subleases which meet these conditions and which do not require amendment of the master lease. Unless special circumstances Page 9 of 13 195 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 exist. Leases shall provide for the City to receive a minimum of fifty percent (50%) of the incremental gross rental revenues due to the lessee from subleases. M. Leasehold Financing The City will not subordinate its fee interest to encumbrances placed against any leasehold by a lessee. The City Council may approve appropriate financial encumbrances of the leasehold interest, which provide that all loan proceeds are used for authorized improvement of the property until the leasehold is fully developed in accordance with the lease. City staff shall take appropriate steps to review the proposed financing and insure that loan proceeds go into the leasehold. Maximum loan proceeds shall not be in excess of seventy-five percent (75%) loan -to -value, where "value" refers to the leasehold improvements, as determined by a lender's appraisal which has been reviewed and approved by City staff. The loan term shall not exceed the term of the lease. Loans or refinancing in the form of encumbrances against the lease for the purpose of reducing equity or financing the sale of leasehold interest will not be allowed until the property is fully developed for uses authorized in the lease. After the property is developed, such financing may be permitted so long as there is also substantial benefit to be gained by the City. This may take the form of either a percentage share of the loan proceeds or an upward adjustment to the rent. Either of which shall be based on commercially reasonabl e omparrables found in the market. N. Leasehold Improvements Leasehold improvements installed by lessees shall be removed at the lease termination without cost to the City, or will revert to the City, at the City's option. All leasehold improvements and alterations require prior written approval of the City Council. O. Maintenance and Utilities Responsibility City leases shall require the lessee to maintain all improvements on the property at its own expense and be responsible for the cost of all utilities. Leases for multi -tenanted space shall include specific requirements delineating appropriate responsibilities. P. Lease Audits All percentage leases shall be audited by the City's Finance Department in the first year of operation to establish proper reporting procedures and at least once every three (3) years thereafter. More frequent audits may be made if appropriate. The City shall reserve the right to audit all other leases and agreements subject to this Council Policy, if determined to be warranted by the City's Finance Department. Page l0 of 13 196 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 Q. Leasehold Assignments Requests for assignment of leasehold interest shall be evaluated on the same basis as the criteria used in evaluating a leasehold proposal. The City Manager may authorize assignments which do not require amendment of the master lease. Consent may be contingent on the payment of additional consideration to the City, either as a percentage share of the purchase price of the leasehold interest or an upward adjustment to the rent. Either of which shall be based on commercially reasonable comparables found in the market. If new financing is involved in the sale, the requirements of 'Leasehold Financing' shall apply. R. Lease Extensions & Renewals Requests from existing lessees for lease extensions or renewals may be considered if such proposals promote capital investment and redevelopment of City property. Whenever an existing lessee is seeking renewal of an expiring long-term lease that is not contemplated in a previously approved property management plan, the City Manager will bring the issue before the applicable City Council Committee with an appropriate recommendation. In addition to the criteria used to assess new lease proposals, City staff also will review the lessee's history with respect to: maintenance of the property; compliance with existing lease terms; prompt rent payments; and a rental return consistent with maximizing the property's full potential. The lessee must propose capital investment that: will increase the value or the useful life of the leasehold improvements by an —amount more than can be reasonably amortized over the remaining lease term; is not recurring in nature; and is at least ten percent (10%) or morsi of the value of the existing improvements. It specifically should exclude expenditures to correct deferred maintenance and expenditures for repairs to keep the existing improvements in good condition. The length of any extended lease term shall be calculated by the same method used for calculating the length of new leases. S. City's Interest in Leasehold Improvements City lease agreements provide the City the right to assume ownership of the leasehold improvements at the end of the lease. The value of the City's interest in the leasehold improvements can be appraised using widely accepted appraisal methods. In the event the City grants a lessee a lease extension, the City shall be compensated by an amount equal to the change in present value attributable to the deferral of its interest in the leasehold improvements. This amount either can be paid as an upfront payment at the beginning of the extended term or amortized over time with appropriate interest applied. The City shall offset from the value of its interest in the leasehold improvements any increased economic benefit derived from an extended lease. The City shall not receive any Page 11 of 13 197 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 compensation for its interest in the leasehold improvements on leases extended prior to the last twenty percent (20%) of the existing term. T. Leasing to Non- Profit Organizations It shall be the policy of the City Council to allow direct negotiation with nonprofit organizations for the use of City -owned lands for the purpose of providing the community with cultural, recreational, educational enrichment, and other public services to the citizens and visitors of National City. Relative to this policy the following will apply: 1. Available City property shall be leased at fair market value fo nonprofit organizations when it is deemed by Council that appropriate public benefit will be derived. 2. The only discount in the land rental rate which will be considered is that which will be a direct offset to City expenditures. An example would be where the non- profit organization is constructing and operating a facility to provide a service that would otherwise be a recognized obligation of the City to provide. 3. Council approval of a prospective nonprofit organization's use of City -owned land shall be obtained prior to commencement of lease negotiations. 4. No lease will become effective until firm financial commitments have been obtained under an appropriate lease option arrangement. 5. Lessees will be required to construct, operate, and maintain the premises at their sole cost. 6. Lessees shall be incorporated nonprofit organizations under the laws of the State of California. 7. Development on parklands shall be in conformance with City park development plans, and construction shall comply with City park design criteria. 8. Lessees shall provide desired services and facilities to the general public without discrimination as to race, color, creed, sex, age, or national origin. 9. When leases permit revenue producing activities, some measure of rental compensation shall be paid to the City. However, this provision will not apply to occasional fund raising events provided the funds are used exclusively for the specified purpose(s) of the lease. 10. Properties with significant potential for commercial, industrial, or scientific research uses shall not be available for nonprofit use. 11. Subleases will be considered on their individual merits by the City and consistency with conditions placed upon the City. Fees generated from subleasing will belong to the City and be deposited with the City upon receipt by the Agency. Page 12 of 13 198 of 226 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 U. Security Deposits The standard security deposit for a new lease agreement shall be equivalent to three (3) month's rent. The security deposit may take the form of cash, an instrument of credit or a faithful performance bond. For a lessee making a substantial investment in improvements, the security deposit will be refunded up completion of the improvements. V.. Transaction Processing Fees The City may charge a transaction processing fee in accordance with the Schedule of Fees. The fee may be waived for transactions that provide benefit to the City. Related Policy References Government Codes: 37350 and 3738 Government Codes: 54200-54232, 5 37 Prior Policy Amendments August 14, 1990 Page 13 of 13 199 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 200 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. (Housing and Economic Developme 200 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. PREPARED BY: Carlos Aguirre, Housing & DEPARTMENT: Housing & Economic Development Economic Dev. Manager PHONE: 619 336-4391 APPROVED B EXPLANATION: The City of National City and Community Development Commission -Housing Authority of the City of National City collectively owns several million dollars in second mortgages on real property that have assisted with the purchase of first home or with the rehabilitation of a home occupied by the owner. From time to time, borrowers may desire to refinance their first mortgage to reduce the interest rate and lower their monthly housing payment. Typically a lender will require, as a condition of refinancing the borrower's existing loan, that the City's assistance loan subordinate to the new loan. This Subordination Policy ("Policy") is intended to standardize the manner in which subordination requests are submitted and approved by the City. The Policy delegates the review and approval of subordination agreements for single-family housing assistance loans to City staff. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A Finance MIS ENVIRONMENTAL REVIEW: The adoption of the Policy is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Draft Policy 904 2. Resolution 201 of 226 Attachment No. 1 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Housing Loan Subordination Policy POLICY # 904 (Homebuyer and Single -Family Rehabilitation Assistance Loans) ADOPTED: November 7, 2017 AMENDED: Background: The City of National City and Community Development Commission -Housing Authority of the City of National City collectively owns several million dollars in second mortgages on real property that have assisted with the purchase of first home or with the rehabilitation of a home occupied by the owner. From time to time, borrowers may desire to refinance their first mortgage to reduce the interest rate and lower their monthly housing payment. Typically, a lender will require, as ondition of refinancing the borrower's existing loan, that the City's assistance loan s inate to the new loan. Purpose: This Subordination Policy ("Policy") is intended to standardize the manner in which subordination requests are submitted and approved by the City. The Policy delegates the review and approval of subordination agreements for single-family housing assistance loans to City staff. Policy: A. Subordination of the City of National City's loan in favor of a new loan in the amount of the current balance of the original senior loan plus reasonable costs of refinancing is acceptable as long as the purpose of the refinance is to lessen the borrower's monthly financial obligations (debt service) for housing costs, to reduce both the term and interest rate of a loan when the new total payment (principal, interest, taxes, insurance, and homeowner's association fees) does not exceed 35% of the borrowers total gross monthly income, or when a senior lien becomes due and payable. B. No subordination will be approved which provides cash or equity being taken from the property (unless the cash is being used to pay reasonable closing costs or to remediate code violations at the property). C. The City of National City's loan must be recorded in the same position as when it was originally recorded. D. City staff will review the new loan application and underwriter's summary, estimated buyer's settlement charges and title report to verify compliance with these criteria prior to execution of a subordination document by City. Page 1 of 2 202 of 226 Attachment No. 1 TITLE: Housing Loan Subordination Policy POLICY # 904 (Homebuyer and Rehabilitation Assistance Loans) ADOPTED: November 7, 2017 AMENDED: E. City staff will submit their review and recommendation to the Housing and Economic Development Director for final approval or denial of the subordination request. Procedure: The new lender will forward a request to the Housing and Economic Development Division that will include the following: • A written request from the lender for a rate and term refinance with the borrower's authorization to release information form. • A letter signed by the borrower explaining the purpose of the refinance. • Copy of all pages of the loan application (1003) signed by the borrower. • Copy of the Preliminary Title Report. • Certified copy of the escrow instructions referencing the new lender, showing vesting, and the new loan amount. If no escrow is involved in the transaction, a statement from the new lender is required listing the new loan amount, exact vesting for borrower, and name of the lender exactly as it will appear on the loan documents. • Copy of the Estimated HUD-1 Settlement Statement • Pay-off statement from the existing first trust deed lien holder. • Copy of the lender's Underwriting Transmittal Summary (1008), clearly showing the loan has been approved, the loan amount, interest rate, term of the loan, and the principal and interest payments. The new first trust deed loan must be a fixed rate loan, fully amortized over the life of the loan. A non-refundable subordination fee will be charged by the City based on the number of liens the borrower has with the City or the CDC -HA. The lender must include a check made payable to the City of National City for $200 for the subordination of one lien, plus $50 for each additional lien to be subordinated or reconveyed. Payment of the fee must be included with the submission of the subordination package and fees may be subject to change from time to time. Upon receipt of a complete package, staff will present the request for subordination to Director of Housing and Economic Development for consideration. If approved, the lender will be notified of any contingencies. The City will draft the subordination agreement(s) based on the information provided by the lender or escrow company. Page 2 of 2 203 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 204 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City supporting the continuation of the federal Deferred Action for Childhood Arrivals (DACA) program and encouraging congress to create a permanent path to legal residency for DACA recipients. (City 204 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City supporting the continuation of the federal Deferred Action for Childhood Arrivals (DACA) program and encouraging congress to create a permanent path to legal residency for DACA recipients. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: DEPARTMENT: City Manager's Office APPROVED BY: By way of an October 17, 2017 agenda item, the City Council gave direction to staff to return with the attached Resolution. The subject of the October 17 discussion was the proposed termination of the federal Deferred Action for Childhood Arrivals (DACA) program, including consideration of a Resolution in support of the program. Having reviewed the item, including the sample resolutions provided in the agenda package, the City Council directed staff to return with a Resolution in support of the continuation of DACA. Attached for the City Council's approval is the directed Resolution. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: FINAL ADOPTION: Finance MIS Adopt the Resolution in support of the continuation of DACA. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Resolution 205 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 206 The following page(s) contain the backup material for Agenda Item: Discussion of City Council Regular Meeting Schedule. (City Manager) 206 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Discussion of City Council Regular Meeting Schedule PREPARED BY: Leslie Deese, City Manager PHONE: 619.336.4242 EXPLANATION: Please see attached staff report. DEPARTMENT: City Manager APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. MA! ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: If the City Council desires a change to the city council regular meeting schedule, staff recommends the Council direct staff conduct a more in-depth review of available options for Council consideration and direction BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1) National City Municipal Code, Chapter 2.04 — City Council 2) City Council Policy #102 — City Council Meeting Times 3) City Council Policy #104 — Conduct of City Council Meetings 4) San Diego County Cities Council Meeting Schedule 207 of 226 Wage ITEM Discussion of City Council Regular Meeting Schedule BACKGROUND At the September 19, 2017 meeting of the City Council of the City of National City, staff was directed to return with a discussion item on the City Council regular meeting schedule. In accordance with National City Municipal Code, Section 2.04.010, regular meetings of the city council shall be held in the Civic Center, on the first and third Tuesday of each and every month at the hour of six o'clock (6:00) p.m (Attachment 1). A special meeting of the City Council may be called at any time by the Mayor or a majority of the members of the Council in the manner provided by Statute. In addition, National City Council Policy #102, adopted April 7, 1981 and amended October 8, 2013, sets forth the regular meeting schedule and how meetings may be scheduled for and by the City Council (Attachment 2). Provided for Council's information is a chronology of National City's regular city council meeting schedule: • Ordinance No. 1740 dated April 7, 1981 - Establishes time and place of regular meetings to be held at Civic Center on the first and third Tuesday of each month at 4:00 p.m., and the second and fourth Tuesday of the month at 7:00 p.m. • Ordinance No. 95-2101 dated December 12, 1995 — Establishes time and place of regular meetings to be held at Civic Center on the first and third Tuesday of the month at the hour of 3:00 p.m., and the second and fourth Tuesday of the month at 6:00 p.m. • Ordinance No. 2001-2815 dated June 12, 2001 — Establishes regular meetings to be held at Civic Center on the first and third Tuesday of the month at 6:00 p.m. DISCUSSION California's open meeting law, the Brown Act (Government Code Section 54950 et seq.), mandates that city councils adopt rules for "the conduct of business" and requires that agendas for regular meetings provide "an opportunity for members of the public to directly address the legislative body on any item of interest to the public" including agenda items before and during the legislative body's consideration of the item that is within the subject matter jurisdiction of the legislative body. 208 of 226 2pPage Government Code Section 54954.3(b) provides that city councils "may adopt reasonable regulations to ensure the intent" of the Brown Act is carried out. The primary intent of the Brown Act is that the people's business be conducted openly and transparently, after providing an opportunity to the largest number of members of the public to directly address the council before the council takes action on any item. The rules of order provide an opportunity for members of the public to directly address the City Council on any item on the agenda before consideration of the item, in full compliance with the Brown Act, at a reasonable time. The City of National City's Council Policy #104 — "Conduct of City Council Meetings", establishes rules of conduct for meetings of the City Council which facilitate orderly proceedings and comply with applicable state law (Attachment 3). One of the most important considerations in determining the time of a public meeting is public participation — what is the best time for the majority of the people the majority of the time. Another important consideration is determining how often the city council meets. In 2016, the Council held 22 regular meetings with an average meeting time of 3 Hours 39 Minutes. In 2017, the Council has held 16 regular meetings (through 10/03/17) with an average meeting time of 4 Hours 40 Minutes. Provided for City Council's information is a survey of the council meeting schedule for cities in San Diego County (Attachment 4). The survey highlights the following: • Most of the cities hold their meetings in the evening, with the majority starting at 6:00 pm. • Most of the cities hold their meetings twice a month, with the majority on Tuesdays, followed closely by Wednesdays. • Both the County and City of San Diego meets twice a week; the County meets on Tuesdays and Wednesdays, and the City meets on Mondays and Tuesdays. STAFF RECOMMENDATION Should the City Council desire a change to the regular city council meeting schedule, staff recommends the Council direct a more in-depth review of available options for the Council's consideration and direction. 209 of 226 National City, CA Code of Ordinances Page 1 of 1 Chapter 2.04 - CITY COUNCIL Sections: 2,04.010 - Regular meetings. ATTACHMENT 1 Regular meetings of the city council shall be held in the Civic Center, on the first and third Tuesday of each and every month at the hour of six p.m., beginning with the third Tuesday after the effective date of the ordinance codified in this section. (Ord. 2185, 2001: Ord. 2101, 1996: Ord. 1740 § 1, 1981) 2.04.020 - Dispensing with meetings. In the event that the time of a regular meeting of the city council falls on a holiday or election day, no meeting will be held that week. Any regular meeting may be dispensed with by a vote of the city council. (Ord. 1740 § 2, 1981) about:blank 210 of 226 10/9/2017 ATTACHMENT 2 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: City Council Meeting Times POLICY #102 ADOPTED: April 7, 1981 AMENDED: October 8, 2013 Purpose To set forth the regular meeting schedule and how meetings may be scheduled for and by the City Council. Policy A. Regular meetings. The City Council shall hold regular meetings on the first and third Tuesday of each month. The meetings shall be held in the Council Chambers of City Hall, 1243 National City Boulevard in the City of National City. The regular meeting shall begin at 6:00 p.m., or as otherwise scheduled due to the demand of business or for Closed Session. 1. Location of meetings. The City Council may hold a regular meeting, special meeting, or adjourned regular or special meeting at another location within the City, or locations outside the jurisdiction of the City, provided appropriate notice is given pursuant to and the location of the meeting is consistent with the Ralph M. Brown Act ("Brown Act"). 2. Holidays or elections. In the event that the regular meeting of the City Council falls on a legal holiday, or an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held on such day. Any regular meeting may be dispensed with by a majority vote of the City Council. B. All regular, special and adjourned meetings of the City Council shall be called, noticed and conducted in compliance with the Brown Act. Related Policy References National City Municipal Code, Section 2.04.010 Prior Policy Amendments July 17, 2001 Page 1 of 1 211 of 226 ATTACBMENT 3 CITY COIM CIL POLICY CITY OF NATIONAL CITY TITLE: Conduct of City Council Meetings POLICY #104 ADOPTED: December 13,1983 AMENDED: October 8, 2013 Purpose To establish rules of conduct for meetings of the City Council which facilitate orderly proceedings and comply with applicable state law. Policy All meetings of the City Council will be conducted under Rosenberg's Rules of Order. In addition, such meetings will be governed by the Ralph M.' Brown Act and other applicable state laws. Any question about proper procedure will be immediately referred to the City Attorney as parliamentarian. This policy applies to all Boards, Commissions and Committees. Related Policy References National City Municipal Code, Chapter 2.04 Ralph M. Brown Act Rosenberg's Rules of Order (available via the City's website) National City Municipal Code, Title 16 Prior Policy Amendments None Page 1 of 1 212 of 226 SAN DIEGO COUNTY CITIES COUNCIL MEETING SCHEDULE • CARLSBAD Three times a month, twice on Tuesdays at 6:00 p.m. and once at 9:00 a.m. • CHULA VISTA Two times a month, first and four Tuesdays at 5:00 p. m • CORONADO Two times a month, first and third Tuesdays at 4:00 p.m. • DEL MAR Two times a month, first and third Mondays at 6:00 p.m. • EL CAJON Two times a month, second and fourth Tuesday at 3:00 p.m., and as needed at 7:00 p.m. • ENCINITAS Three times a month, second, third and fourth Wednesdays at 6:00 p.m. • ESCONDIDO Two meetings a month, first and four Wednesdays at 4:30 p.m. • IMPERIAL BEACH Two meetings a month, first and third Wednesdays at 6:00 p.m. • LA MESA Two meetings a month, 4:00 p.m. on the Second Tuesday of the month and 6:00 p.m. on the Fourth Tuesday • LEMON GROVE Two meetings a month, first and third Tuesdays at 6:00 p.m. 213 of 226 SAN DIEGO COUNTY CITIES COUNCIL MEETING SCHEDULE • NATIONAL CITY Two meetings a month, first and third Tuesdays at 6:00 p.m. • OCEANSIDE Two meetings a month, first and third Wednesdays at 5:00 p.m.; meetings begin at 3:30 pm for closed session Items, general items at 5:00 p.m., and public hearings at 6:00 p.m. • POWAY Two meetings a month, first and third Tuesday of the month at 7:00 p.m. • SAN DIEGO (CITY) Two meetings a week, Mondays at 2:00 p.m. and on Tuesdays at 10:00 a.m. of each week • SAN DIEGO (COUNTY) Two meetings a week, Tuesdays and Wednesdays at 9:00 a.m. Tuesday sessions address regular budget matters, policy issues, and intergovernmental and legislative matters. Wednesday sessions are for planning and land use matters. • SAN MARCOS Two meetings a month, second and fourth Tuesday at 6:00 p.m. • SANTEE Two meetings a month, second and fourth Wednesday in January through October at 7:00 p.m. One meeting a month, second Wednesday in November and December at 7:00 p.m. • SOLANA BEACH Two meetings a month, second and fourth Wednesdays at 6:00 p.m. • VISTA Two meetings a month, second and fourth Tuesday at 5:30 p.m. City Council Workshop Meetings are held on the first Tuesday of each month at 2:00 p.m. 214 of 226 CC/CDC-HA Agenda 11/7/2017 — Page 215 The following page(s) contain the backup material for Agenda Item: Continued discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. (City Manager) 215 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: November 7, 2017 AGENDA ITEM NO. ITEM TITLE: Continued discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: DEPARTMENT: City Manager's Office APPROVED BY: h-- At the direction of the City Council, this matter was placed on the Council's October 17, 2017 agenda. At said meeting, the Council voted to continue the matter and directed that it be placed on the November 7, 2017 agenda. The original request to agendize this manner came from Councilmember Jerry Cano and was approved by a majority vote of the Council. Councilmember Cano has provided a memorandum to be included with this continued matter for the November 7, 2017 meeting. Also attached for Council's consideration is the original October 7, 2017 agenda package. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: FINAL ADOPTION: Finance MIS Staff recommends that the City Council give consideration to the development of a Council Policy governing the use of all types of volunteers by the City Council. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Memorandum from Councilmember Jerry Cano 2. October 17, 2017 agenda item: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. 1216 of 226 l \e11// +- CALIFORNIA - NA I ,1J NAL C l INCOp,POfiATED OFFICE OF CITY COUNCILMEMBER JERRY CANO MEMORANDUM DATE: November 7, 2017 TO: Mayor and City Councilmembers FROM: Jerry Cano, Councilmember SUBJECT: Policy and Standards for Interns & Volunteer Council Representatives At the September 5, 2017 City Council meeting, I made a motion for staff to return with a report on the policy and standards for interns and volunteer City Council representatives. Staff provided the report at the October 17, 2017 City Council meeting as agenda Item No. 24. Prior to any discussion on Item No. 24, I requested for it to be tabled and continued to the next regular Council meeting. The Council voted to continue the matter to the November 7, 2017 Council meeting. The reason I requested the information on Interns and Volunteer Council Representatives on September 5 was because I didn't fully understand what they did and how they were selected. It became very clear to me upon reviewing the written report that there was a selection process and job description for interns and volunteer Council representatives. Consequently, I am satisfied with the information provided by staff. I now understand how having these volunteers could be very useful to councilmembers as they may attend meetings, make presentations or preform other duties as assigned by the councilmember, thereby providing greater access and more service to the residents of National City. This is a win -win, as they provide a valuable service at no cost to the public. I concur with staff's recommendation that the City Council consider the development of a Council Policy governing the use of different types of volunteers by the City Council that includes, but is not limited to, Volunteer Council Representatives and unpaid Interns. I therefore recommend that the job description for Interns and Volunteer Council Representatives that was attached to the October 17, 2017 agenda Item No. 24 be developeto a City Council Policy. e Cano Councilmember 217 of 226 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 17, 2017 AGENDA ITEM NO. ITEM TITLE: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. PREPARED BY: Stacey Stevenson PHONE: 336-4308 EXPLANATION: See attached staff report. DEPARTMENT: City Manager's Office APPROVED BY: . FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends that the City Council give consideration to the development of a Council Policy governing the use of all types of volunteers by the City Council. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Staff Report 218 of 226 CALIFORNIA mat °NAL C rIT 5 CORPORATED City Council Staff Report October 17, 2017 ITEM Staff Report: Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. BACKGROUND At the September 5, 2017 meeting of the City Council of the City of National City, staff was directed to return with a report on the policy and standards for interns and volunteer council representatives utilized by the City Council. As will be discussed, the policy and standards for interns and volunteers utilized by the five member City Council are generally the same as the policy and standards for other City departments. The report, as presented, seeks to define the types of volunteer opportunities available through the City, including interns and volunteer council representatives; the requirements; and how they are utilized. DISCUSSION The efforts of the City's paid staff to provide services to the residents, businesses and visitors of National City are complemented by the efforts of the City volunteer workforce. Volunteers are used throughout the agency and perform many functions, from one day, single event community services projects to longer term assignments in virtually every City department, including the offices of the Mayor and Councilmembers (the City Council). Requirements for Volunteers There are generally three (3) types of volunteers. The types will be discussed later in this report. Irrespective of the type of volunteer used or the department in which the volunteer is serving, there are some basic requirements that are applicable to all, including those individuals volunteering in the offices of the City Council. Under the terms of City of National City Administrative Policy 04.09, Volunteers and Unpaid Interns (attached): 1. All volunteers must have an application on file with the Human Resources Department (HR). In some cases, perspective volunteers first apply with HR and their applications are forwarded to the department(s) best matching their desired area of involvement. However, from time to time, a department representative or elected official may identify 219 of 226 Page 2 Staff Report - Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. October 17, 2017 a volunteer candidate in advance. In such cases, HR is notified by the department or elected official and HR requests that the perspective volunteer complete the application. 2. All volunteers must be at least 15 % years of age; and all minors under the age of 18 must have a valid work permit issued by the minor's school district or the approval of a parent or guardian in the form of a signature. 3. Volunteers donating 20 or more hours of time per fiscal year must successfully complete a background check. For students seeking community service hours in compliance with school district graduation requirements, the threshold for a background check is 35 hours of time per fiscal year. 4. All volunteers are required to keep a record of each day worked to include the date, start time and end time. These records are forwarded to HR by the departments and elected offices at the end of each month. Types of Volunteers Volunteer is the umbrella or primary designation for anyone donating time to provide services without monetary compensation. As stated above, volunteers are used throughout the agency, including in the offices of the City Council. The duties performed and hours worked by volunteers are varied, dependent on the individual's area of interest, knowledge, skills and abilities; and the needs of the department. In addition to general volunteers, the City engages the services of two (2) subcategories of volunteers: unpaid interns and volunteer council representatives'. All unpaid interns and volunteer council representatives are volunteers. However, not all volunteers are unpaid interns or unpaid council representatives. Thus, while these three terms are often used throughout the organization interchangeably (particularly the terms volunteer and intern), there is actually specific meaning to each, and within the Human Resources Department, all volunteers are tracked and coded by the proper designation dependent on the nature of the individual's service. Unpaid interns are students or recent college graduates seeking opportunities to gain exposure to and work experience in their area of study. Students are considered interns when they are affiliated with their school's formal internship program. Such students are typically required by their school to work a prescribed number of hours in their area of study. A work plan is developed by the City department representative or elected official at the beginning of the internship and must be approved by the school. Hours worked and a performance appraisal are provided to the school at the end of the assignment'. The student will either receive college credits or a letter grade for completing the internship. While most of the City's interns are college students, on occasion the City has received and accepted requests from local high schools. Students volunteering with the City outside of a formal academic internship program are ' A third subcategory, board members and commissioners has been excluded for purposes of this report. 2 Paid internships are defined in this same manner. 220 of 226 Page 3 Staff Report - Discussion of the policy and standards for interns and volunteer council representatives working in the offices of the City Council. October 17, 2017 classified as volunteers (exception: as previous noted, recent college graduates may be classified as interns). Volunteer council representatives, as the name would imply, are volunteers that work in the offices of City councilmembers. Volunteer council representatives are subject to the same general requirements as other volunteers as outlined above. And like other volunteers, the duties performed are broad and are dependent on the knowledge, skills and abilities of the volunteer and the needs of the councilmember. In February, 2016, with the assistance of the City Council, HR developed a volunteer council representative position description (attached). As outlined, volunteer council representatives: 1. Are selected by and serve at the discretion of one or more councilmembers. 2. May work in the office and/or in the community. 3. May attend meetings or make presentations on behalf of the councilmember (when such presentations do not require an appointed or elected official). 4. May not engage in political activities on behalf of the councilmembers on City premises or using City equipment or during periods of time when logged in as a volunteer. As described, volunteers and the two subcategories of volunteers are different than employees. Volunteers are not paid for their time, they are at -will, the hours worked are flexible, the type of work performed is flexible and left to the discretion of the department or elected official utilizing the services of the volunteer. RECOMMENDATION Staff recommends that the City Council give consideration to the development of a Council Policy governing the use of all types of volunteers by the City Council. FISCAL IMPACT There is no fiscal impact associated with this report. Attachments: 1. Administrative Policy 04.09 — Volunteers and Unpaid Interns 2. Position Description — Unpaid Council Representatives 221 of 226 Check one: New ❑ Update X Delete TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 1 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 9/2000 REVISION DATE: 6/3/2013 PURPOSE to volunteer and/or intern within City the skills and talents of and encourage civic and community pride. meaningful service to, and direct the community. that contribute worth and quality to the quality of service. that will enhance business operations trained and supervised. to: called for by the City's Background Check City without monetary compensation for service hours in compliance with school than 20 hours of time per fiscal year. For with school district graduation 35 hours of time per fiscal year. or has just completed a college degree higher level of work expectation is required To establish guidelines for non -employees and employees departments. When appropriately trained and supervised, volunteers/interns can supplement existing services The objectives of the program are to: • Provide volunteers/interns an opportunity for participation in the operation of City government. • Enhance the City's service delivery system to • Provide staff with supplemental team members operation. • Provide residents with continued high level and RESPONSIBILITY It is the responsibility of each department head to: 1. Identify viable volunteer/internship opportunities without undue disruption. 2. Ensure that all volunteers/interns are properly 3. Ensure that volunteer hours are properly tracked. It is the responsibility of the Human Resources Department 1. Perform any necessary background checks as Policy 04.13. 2. Maintain a database of all registered volunteers/interns. DEFINITIONS Volunteer — an individual who is donating time to the hours worked including students seeking community district graduation requirements. Episodic volunteer — an individual who is donating less students seeking community service hours in compliance requirements, episodic volunteer is defined as less than Unpaid interns — an individual who generally is in college and is donating more than 20 hours of their time. A of an intern. 222 of 226 TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 2 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 9/2000 REVISION DATE: 6/3/2013 POLICY all minors under the or the approval of of his/her normal Manager's designee. members of the employee's or actual practice, successfully complete 04.13. into the City-wide applicants must complete Department. Resources will be forwarded an interest in working. selecting department volunteers/interns to of Police Department the Police Department. assignment prior to successful City Administrative age of 18 having a a parent or guardian in working hours unless A volunteer position job whichever is more a background volunteer a Volunteer to the shall forward the the Human volunteer/intern completion of Policy 04.13 are interested in Non -employees must be at least 15 1/2 year of age, with valid work permit issued by the minor's school district the form of a signature. An employee may only volunteer his/her services outside otherwise authorized by the City Manager or the City is one that is outside the scope of duties intended for classification as identified by the official class specification restrictive. Volunteers/interns, other than episodic volunteers, must check in compliance with the City Administrative Policy At the time of selection, volunteers/interns must be recorded database maintained by the Human Resources Department. PROCEDURE A. Non -Employee Volunteer/Intern Applicant. 1. All non -employee potential volunteer/intern Application through the Human Resources 2. Volunteer applications filed with Human department(s) in which the applicants specify 3. Upon selection of volunteers/interns, the original signed applications of all accepted Resources Department with the exception applications which shall be maintained by 4. A volunteer/intern may not begin his/her a background check in compliance with the B. Employee Volunteer Applicant. 1. Employees may outreach directly to depai volunteering or interning. tments with which they 223 of 226 TITLE: City Administrative Manual SUBJECT: Volunteers and Unpaid Interns VOLUME NO. 1 PAGE NO. 3 OF 3 INSTRUCTION NO. 04.09 CITY MANAGER APPROVAL: EFFECTIVE DATE: 6/3/2013 REVISION DATE: the names of employees selected to serve volunteers and employees) in any City department prior to Sign in records shall include the date, the his/her start and end time each day and will not work with or near children all applicable Administrative Policies, 2. Depai tinents shall forward to Human Resources as volunteers/interns. C. All Volunteer/Intern Applicants (including episodic 1. All volunteers must be pre -approved to work beginning work (no walk-in's). 2. All volunteers must sign in each day work. name and signature of the volunteer and (Attachment 1). 3. Episodic volunteers will not handle cash without direct supervision. 4. Volunteers are subject to the provisions of Council Policies and departmental procedures. REFERENCE Administrative Policy 04.13 City Volunteer Manual 224 of 226 Attachment 1 DAILY SIGN -IN LOG VOLUNTEERS DATE NAME SIGNATURE TIME IN TIME OUT 225 of 226 VOLUNTEER COUNCIL REPRESENTATIVE CITY OF NATIONAL CITY DESCRIPTION February 18, 2016 DEFINITION Under direction of assigned Councilmember, to perform a variety of duties involved in providing assistance to assigned City Councilmember; to represent Councilmember as assigned; and to perform related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a volunteer opportunity not governed by Civil Service. All such volunteers are selected by and serve at the discretion of one or more City Councilmembers. There is no compensation associated with this position and the duties are not intended to usurp those of compensated staff positions. NOTE: Volunteer Council Representatives may not engage in political activities on behalf of City Councilmembers on City premises or using City equipment or during periods of time when logged in as a volunteer. EXAMPLES OF TYPICAL DUTIES The following duties and responsibilities are representative of those performed by individuals assigned to this volunteer opportunity. Any single individual may not perform all of these duties and/or may perform similar related tasks not listed here. Serves as a liaison between Councilmember and policy makers, constituents and other City departments; receives, follows up, and responds to citizen's complaints, inquiries, and requests for information and assistance; interviews and assists office visitors; ensures Councilmember is informed and aware of constituent input, inquiries, and concerns; screens and briefs Councilmember on incoming correspondence; attends committee meetings, meetings with City staff, and community events with or in the absence of the Councilmember; makes oral presentations to small groups or individuals on behalf of the Councilmember when such presentations do not require an appointed (Councilmember serving as a board member or commissioner) or elected official; follows up on Council direction to staff; researches, compiles, analyzes, and summarizes data for special projects and various reports; assists Councilmember in researching and analyzing committee and City Council agenda items. MINIMUM QUALIFICATIONS There are no minimum qualifications for this volunteer assignment. 226 of 226