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Draft Agenda Packet - 07-03-18 CC HA Agenda Packet
AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA NATIONAL CITY VRINCORPORATED RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Council»iember MONA RIOS Councilniember ALEJANDRA SOTELO-SOLIS Councilnaeniber 1243 National City Blvd. National City 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, JULY 3, 2018 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Sessions begin at 5:00 p.m. or such other time as noted. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of 1 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 2 the agenda and separately considered upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Spanish to English interpretation services are available to members of the public who wish to speak to the City Council during the meeting. "Request to Speak" forms requesting interpretation must be filed within the first two hours of the meeting. Espanol a los servicios de interpretacion Ingles de audio esta disponibles para los miembros del publico que desean hablar con el Ayuntamiento durante del Consejo Municipal. "Solicitud para hablar de" formas solicitud de interpretacion deben ser presentadas dentro de las dos primeras horas del Consejo Municipal. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS 1. Alzheimer's and Brain Awareness Month. AWARDS AND RECOGNITIONS PRESENTATIONS INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. (Finance) 4. Resolution of the City Council of the City of National City deleting the City of National City Policy Concerning Sexual and Other Forms of Harassment and adopting City Council Policy 604 Discrimination and Harassment. (Human Resources) 5. Investment transactions for the month ended April 30, 2018. (Finance) 6. Warrant Register #46 for the period of 05/09/18 through 05/15/18 in the amount of $2,278,667.82. (Finance) 3 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 4 7. Warrant Register #47 for the period of 05/16/18 through 05/22/18 in the amount of $2,010,408.78. (Finance) 8. Warrant Register #48 for the period of 05/23/18 through 05/29/18 in the amount of $438,048.02. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 9. Public Hearing and Resolution of the City Council of the City of National City confirming the assessment and ordering the levy for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2018/19. (Planning) 10. Public Hearing and Adoption of a Resolution by the City Council of the City of National City accepting the National City 2018/2019 Tax Roll Sewer Service Fees report, which identifies by parcel number, each parcel of real property receiving sewer services and the amount of sewer charges for each parcel for FY 2018-19 as required by the California Health and Safety Code Section 5473, Et Seq., pertaining to collection of sewer charges on the tax roll, directing the City Clerk to file the report with the San Diego County Auditor, and directing the City Engineer to file a certification of the sewer service charges with the San Diego County Auditor. (Engineering/Public Works) 11. Public Hearing on the Introduction of an Ordinance of the City Council of the City of National City amending Title 13, Section 13.22.060 Work required Exclusions Conveyance of property (A) (1.), of the National City Municipal Code establishing public improvement requirements for single building permits. (Engineering/Public Works) 12. Public Hearing on the adoption of a Resolution of the City Council of the City of National City approving the issuance by the California Statewide Communities Development Authority of Multifamily Housing Revenue Bonds with no fiscal impact to the City and not to exceed $120,000,000 in outstanding aggregate principal to finance the acquisition and rehabilitation of two existing affordable senior rental housing projects known as Kimball and Morgan Towers respectively located at 1317 "D" Avenue and 1415 "D" Avenue in National City. (Housing & Economic Development) NON CONSENT RESOLUTIONS NEW BUSINESS 13. Notice of Decision — Planning Commission approval of a Conditional Use Permit to operate a church at an existing building located at 1624 East 4 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 5 18th Street. (Applicant: George Brambila) (Case File 2018-07 CUP) (Planning) 14. Temporary Use Permit - Care Fair South Bay hosted by First Baptist Church at 635 E. 7th Street on August 11, 2018 from 10 am to 2 pm with no waiver of fees. (Neighborhood Services) 15. League of California Cities Annual Conference - Designation of Voting Delegate and Alternate(s). (City Manager) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - July 17, 2018 - 6:00 p.m. - Council Chambers - National City, California. City Council Legislative Recess: August 7, 2018 - City Council Meeting - Dispensed With August 21, 2018 - City Council Meeting - Dispensed With 5 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 6 The following page(s) contain the backup material for Agenda Item: Alzheimer's and Brain Awareness Month. 6 of 140 Item # 07/03/18 ALZHEIMER'S AND BRAIN AWARENESS MONTH Proclamation Forthcoming 7 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 8 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 8 of 140 Item # 07/03/18 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 9 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 10 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the ag 10 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. PREPARED BY: Javier Carcamo, Financial Services Officer PHONE: 619-336-4330 EXPLANATION: See attached staff report DEPARTMENT: Finance APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution, authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. Agreement 3. Resolution 11 of 140 + CALIFORNIA NATIONAL CITY ALAV INCORPORATED City Council Staff Report July 3, 2018 ITEM Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. BACKGROUND The City has received independent auditing services from The Pun Group, LLP, formerly Pun & McGeady, LLP,for the past five years. In anticipation of the expiration of its agreement with the Pun Group, the City issued a request for proposals ("RfP") for independent auditing services on April 26, 2018. REQUEST FOR PROPOSALS The RIP solicited responses from qualified firms to audit the City's financial statements, as well as the financial statements of its component units for the fiscal years ending June 30, 2018, 2019, and 2020. The specifications required that the audit be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, the provision of the Single Audit Act of 1996 and Uniform Guidance, and all applicable Governmental Accounting Standard Board statements. REQUEST FOR PROPOSALS PROCESS As noted above, the City issued the RfP for professional audit services on April 26, 2018. The City posted the RfP on its website and the California Society of Municipal Finance Officers (CSMFO) website. Responses to the RfP were due by 4:00 pm on May 14, 2018. The City received seven (7) proposals in response to the RfP. The firms submitting proposals, listed in alphabetical order, are: Crowe Horwath; Gruber & Associates; Harshwal & Company, LLP; Lance Soll & Lunghard, LLP; 12 of 140 Page 2 Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. July 3, 2018 Pun Group, LLP; Van Lant & Fankhanel, LLP; White Nelson Diehl Evans, LLP. The evaluation committee, a team of three City staff members, reviewed the proposals in accordance with the evaluation criteria set forth in the RIP. The evaluation committee included the following members: Javier Carcamo, Financial Services Officer; Carlos Aguirre, Acting Director of Housing & Economic Development; Arnold Ocana, Senior Accountant. The evaluation committee evaluated and ranked the proposals of all firms, based upon the following factors: • quality and responsiveness of the proposal; • relevant experience with similar engagements; • demonstrated knowledge of the work/services required; • staff qualifications and experience; • proposed audit approach; and • cost of services. The evaluation committee members individually reviewed and evaluated each firm's proposal based on the evaluation criteria set forth in the RfP. The firms submitting proposals which demonstrated the most significant relevant experience with similar engagements and knowledge of the scope of work were invited to provide an oral presentation to the committee followed by an interview. The firms selected for presentations and interviews, listed in alphabetical order, are: Lance Soll & Lunghard, LLP; Pun Group, LLP; White Nelson Diehl Evans, LLP. After reviewing and considering each proposal and the information received during oral presentations and interviews, the evaluation committee selected The Pun Group, LLP as the highest-ranking firm to provide independent auditing services to the City. THE PUN GROUP, LLP (section from proposal) The Pun Group, LLP, Certified Public Accountants and Business Advisors, founded in 2012, is a limited liability partnership. We are a full -service accounting firm that is comprised of forty (40) professionals providing auditing, accounting, and advisory services to our clients. 13 of 140 Page 3 Resolution of the City Council of the City of National City authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) subsequent fiscal years. July 3, 2018 Our Partners' Group —which includes Kenneth H. Pun, Vanessa I. Burke, John F. Georger, Jr., Gary M. Caporicci, Lisa B. Lumbard, Frances J. Kuo, and Heidy K. Chow —provide auditing, accounting, and advisory services to numerous governmental entities throughout the United States. With more than two hundred (200) years of combined experience in the industry, we have become a trusted business partner, and are well respected as leaders in the industry in one of the fastest growing firms. With nearly 100 government agency audit clients and Partners who have a real passion for the industry, we believe we are unmatched in terms of expertise. RECOMMENDATION Staff recommends the City Council approve the resolution, authorizing the Mayor to execute an agreement with The Pun Group, LLP for independent auditing services for the fiscal years ending June 30, 2018 to June 30, 2020 with the option to extend the agreement for each of the two (2) additional one-year options. FISCAL IMPACT An appropriation for professional audit services is incorporated in the fiscal year 2019 proposed budget. This is a multi -year agreement with funds to be included in future years' budgets. The not -to -exceed amounts for each fiscal year of the agreementare as follows: Morgan & Kimball Not to Agreement Budget General HCVP Enterprise Exceed Ye arl Fiscal Year Fund Fund Funds Fe e 1 2019 43,500 3,500 14,000 61,000 2 2020 44,370 3,570 14,280 62,220 3 2021 45,257 3,641 14,566 63,464 41 2022 46,164 3,714 14,856 64,734 5' 2023 47,085 3,789 15,154 66,028 ' The City has the option to extend the agreement under the same terms and conditions for year 4 and year 5. ATTACHMENTS Attachment 1 — The Pun Group, LLP Agreement Attachment 2 — Resolution 14 of 140 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND THE PUN GROUP, LLP THIS AGREEMENT is entered into on this 1st day of July, 2018, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and THE PUN GROUP, LLP, a Limited Liability Partnership (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide Independent Auditing Services. WHEREAS, the CITY has determined that the CONSULTANT is a Certified Public Accountants firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to perform professional auditing services, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on July 1, 2018. The duration of this Agreement is for the period of July 1, 2018 through June 30, 2021, corresponding to audit services provided for fiscal years ending June 30, 2018 to June 30, 2020. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. Any extension of this Agreement must be approved in writing by the City Council. 3. SCOPE OF SERVICESThe CONSULTANT will perform services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings as necessary to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith 15 of 140 and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Mark Roberts, Director of Finance, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Kenneth H. Pun thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed amounts set forth in Exhibit `B". The compensation for the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "B". Invoices will be processed as set forth in Exhibit `B" for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall become the property of the CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. Standard Agreement Revised July 2017 Page 2 of 11 City of National City and Pun Group, LLP 16 of 140 The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY wholly independent CONSULTANT, and that the CONSULTANT'S obligations to the CITY are solely such as are prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the Standard Agreement Revised July 2017 Page 3 of 11 City of National City and Pun Group, LLP 17 of 140 CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not Standard Agreement Revised July 2017 Page 4 of 11 City of National City and Pun Group, LLP 18 of 140 apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 17. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. ® If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 Standard Agreement Revised July 2017 Page 5 of 11 City of National City and Pun Group, LLP 19 of 140 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in Californiathat hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of Eligible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by Standard Agreement Revised July 2017 Page 6 of 11 City of National City and Pun Group, LLP 20 of 140 the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a Standard Agreement Revised July 2017 Page 7 of 11 City of National City and Pun Group, LLP 21 of 140 reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Mark Roberts Director of Finance Department of Finance City of National City 1243 National City Boulevard National City, CA 91950-4397 To CONSULTANT: Kenneth H. Pun, CPA, CGMA Managing Partner The Pun Group, LLP 4365 Executive Drive, Suite 710 San Diego, CA 92121 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its Standard Agreement Revised July 2017 Page 8 of 11 City of National City and Pun Group, LLP 22 of 140 official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 21 by the CONSULTANT. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720,1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits,schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Standard Agreement Revised July 2017 Page 9 of 11 City of National City and Pun Group, LLP 23 of 140 I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. L. Subcontractors or Subconsultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Ron Morrison, Mayor THE PUN GROUP, LLP (Corporation — signatures of two corporate officers required) (Partnership or Sole proprietorship — one signature) By: it. j (Name) Kenneth H. Pun (Print) APPROVED AS TO FORM: Managing Partner Angil P. Morris -Jones (Title) City Attorney Standard Agreement Revised July 2017 By: Page 10 of 11 City of National City and Pun Group, LLP 24 of 140 By: (Name) Nicole Pedone Senior Assistant City Attorney -- OR -- (Print) By: Roberto M. Contreras Deputy City Attorney Standard Agreement Revised July 2017 Page 11 of 11 (Title) City of National City and Pun Group, LLP 25 of 140 Exhibit A Scope of Work The Consultant will be required to perform the following tasks: 1. audit of all funds of the City in accordance with the United States Government Accountability Office's Generally Accepted Government Auditing Standards; 2. preparation, including word processing, of the City's CAFR and the financial statements of its component units in compliance with applicable GASB statements; 3. Gann limit review pertaining to the City's appropriation limit, rendering a letter annually regarding compliance; 4. City-wide audit of the expenditures of federal grants in accordance with Uniform Guidance and preparation of the appropriate reports, testing two (2) major programs, including the Housing Choice Voucher Program ("HCVP"); 5. financial and compliance audit of the Successor Agency to the Community Development Commission as the National City Redevelopment Agency ("Successor Agency") including Kimball Towers; 6. separate United States Department of Housing and Urban Development (HUD) required single audit of Morgan Towers in accordance with Uniform Guidance; 7. commission single audit of federal grants allocable to HCVP in accordance with Uniform Guidance; and 8. Real Estate Assessment Center electronic submission to HUD and related attestations. Additional Services: 1. compile the Annual State Controller's Report for the City; and 2. serve as a resource and provide training to professional accounting staff on preparation of financial statements and best practices in conformance with applicable laws and governmental accounting standards. Auditing Standards to be followed: The Consultant shall review the financial records and all the various funds of the City and prepare all the financial statements in conformance with: 1. generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants (AICPA); 2. the standards applicable to financial audits contained in Government Auditing Standards (2011 revision) issued by the Comptroller General of the United States; 3. the provisions of the Single Audit Act of 1996 and the provisions of Uniform Guidance; and 4. all applicable GASB statements. Reports to be Issued: Following the completion of the audit of the fiscal year's financial statements, the Consultant shall issue: 1. a report on the fair presentation of the financial statements in conformity with generally accepted accounting principles for all entities listed above; 2. a report on compliance and on the internal control over financial reporting based on an audit of financial statements performed in accordance with Government Auditing Standards; 3. a report on compliance with requirements applicable to each major program and internal control over compliance in accordance with Uniform Guidance (Single Audit); 4. a schedule of Expenditures of Federal Awards together with applicable notes to this schedule (Single Audit); 5. a schedule of findings and questioned costs (Single Audit); 6. status of prior year findings (Single Audit); and 7. Form SF -SAC, Data Collections Form for Reporting of Audits of States, Local Governments and Non - Profit Organizations. 26 of 140 Exhibit B Compensation and Payment S?riici& FY1B Pr13 Fv2) Fat FY22 City Audil, including CAR 3 3 LEW .$ 31,020 S 32,252 $ 32,E7 $ 33,555 Single Autht - 2 Majcr Programs 3 8,20:, 1, 3.1f 0 ::. 8,323 S 8,4% GANN lirrit ircluded 17:_i-....i,.: Included Ircluded Ird-idez Arinudi Slane Corot -olds Rtport s- 4, t0 -: L ::,:.0 s 4.2 Financial and CorrcliargeAudh of CDC,, including Kimball Towers S- 7.140 $ 7,2E:3 ':: 7,42i. Separate HUD - Rewired Single Audit lean Towers 1. 7,140 $ 7,2,E_3 3-- , ,.. Commission Single Audit of Federal Grants .L, 0 ;:.:31:, I i, to Hazing Choice Voucher Procram ,.. 3,500 $ 3,570 $ 3,641 $ 3,714 REAC Electronic SirbrriiSeiCil kl HUD and Related Alteslaions I , uied I rduded Included Included Ir.;.- J=Ki $ 61,000, $ 82,220 $ €3.464 $ '64,134 TOtd fo3 Rscall Year (nat-to-excei•d) Standard Billing Rates 1DO5ITILN FY18 FY19 FY211 Optional Year FY2I Optio-nal Year F 1'22 Partners $ 250 $ 258 S 265 $ 273 5 Managers 5 200 $ 20e 5 212 5 219 5 5J'ipennsors $ 175 $ tiS0 5 1136 5 191 $ 197 Senior Acaourrtants $ 150 $ 155 5 159 $ 164 5 1iK. waft Aonountann $ 125 $ 120 5 133 $ 137 $ 141 Clenoal 100 $ • -_12 5 106 5 109 5 113 Invoice Payments Invoices will cover a period not less than a calendar month. The invoice will be breakdown as follows based on the percentage of proposal amount. Wcrk Perronwd % Rowse! Amtunt For qanning 11:114 Frreiirnwork 4956 Fx Year -Ed work 411% At Presentaban and Acceptance of Rnal Reports la% Total 100% 27 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 28 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City deleting the City of National City Policy Concerning Sexual and Other Forms of Harassment and adopting City Council Policy 604 Discrimination and Harassment. (Human Resources) 28 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. I ITEM TITLE: Resolution of the City Council of the City of National City deleting the City of National City Policy Concerning Sexual and Other Forms of Harassment and adopting City Council Policy 604 — Discrimination and Harassment. PREPARED BY: Irene Mosley DEPARTMENT: Human Resour es PHONE: 336-4308 APPROVED BY / EXPLANATION: un may 1 S, 201 S, while discussing draft City Council Policy 604, Discrimination and Harassment, Council direct;'. ff to obtain outside counsel to review and provide clarification on the language in the proposed policy. The Human Resources Department conferred with an attorney subject matter expert to ensure that the policy being presented is in compliance with current Federal, State and local laws. Outside counsel reviewed and determined that the language in the proposed policy is within the parameters of the law. Staff recommends the proposed deletion of the Policy Concerning Sexual and Other Forms of Harassment and the adoption of the Discrimination and Harassment Policy The current policy was adopted by City Council Resolution on April 12, 1988, and is also incorporated in the City's Administrative Policy Manual. The City's formally recognized collective bargaining groups were notified of the proposed revisions. The revisions were met and conferred upon as requested by the collective bargaining groups. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: There is no fiscal impact associated with this item. ENVIRONMENTAL REVIEW: This is not a project and, therefore, is not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution approving revisions to the City of National City Discrimination and Harassment Policy. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Policy Concerning Sexual and Other Forms of Harassment — Current Policy 2. Discrimination and Harassment City Council Policy 604 — Draft 29 of 140 CITY OF NATIONAL CITY POLICY CONCERNING SEXUAL AND OTHER FORMS OF HARASSMENT I. INTENT City supervisors and other staff members are expected to treat members of the public and their fellow employees, with respect and dignity. Sexual harassment or harassment related to a person's race, color, religion, national origin, age, or physical handicap by a City employee will not be tolerated under any circumstances and can lead to disciplinary action including termination. II. DEFINITION Harassment is considered to be anything that has the purpose or effect of creating an intimidating, hostile or offensive environment. This may include discriminatory actions as well as discriminatory language. Sexual harassment has more specific definitions that have been developed by the Federal Government. Sexual harassment is defined as subjective to unwelcomed sexual advances, requests for sexual favors or other verbal or physical conduct of a sexual nature when one or more of the following circumstances are present: a. Submission to, or toleration of, the conduct is either an obvious or implied term or condition of employment or fair treatment. b. Submission to or rejection of such conduct is indicated as a basis for an official decision affecting the individual. c. The conduct has the purpose or effect of interfering with an employee's work performance or creating intimidating, hostile, offensive or otherwise more difficult working conditions. d. The conduct has the purpose or effect of interfering with a member of the public receiving consistent or fair treatment or services by a City department. III. IMPLEMENTATION It is the responsibility of the City Manager to issue procedures to implement this policy. Procedures shall describe program responsibilities, methods or dissemination, training objectives how employees can request assistance if they feel that they have been victims of harassment, and how to handle and record complaints. Input on the development and revision of procedures shall be sought from employees through their designated representatives, the Civil Service Commission and such other sources as deemed appropriate by the City Manager Approved by the City Council of the City of National City April 12, 1988 Resolution No: 15,588 30 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Discrimination and Harassment POLICY #604 ADOPTED: AMENDED: I. POLICY STATEMENT It is the policy of the City of National City that all employees, applicants, volunteers, and independent contractors (collectively referred to as "workers") have a right to work in an environment free of discrimination, which encompasses freedom from harassment based on such factors as sex, sexual orientation, gender or gender identity, marital status, pregnancy (including childbirth or related conditions), race, color, religion, national origin or ancestry, age, physical or mental disability, medical condition, genetic condition, family care or medical leave status, military or veteran status, or any other characteristic protected by law. These characteristics shall be referred to as "protected classifications." City workers are expected to treat members of the public and their fellow workers with respect and dignity. The City strongly disapproves of discrimination and harassment in any form and will not tolerate this behavior under any circumstance. Any employee, supervisor, manager, elected official or third party is prohibited from engaging in such conduct, and doing so may result in disciplinary action up to and including dismissal. In addition, retaliation against a worker for reporting violations of this Policy in good faith, or for participating in the investigation of a harassment or discrimination complaint, is strictly prohibited and may result in disciplinary action up to and including dismissal. Workers who have complaints of discrimination, harassment, or retaliation against anyone at work, including supervisors, co-workers, visitors, or vendors are urged to report such conduct to designated City officials so that the City may investigate and resolve the problem. The City will investigate all complaints in conformance with procedures outlined in this Policy. Where investigators confirm the allegations, appropriate corrective action will be taken. The City will maintain the confidentiality of information provided in the complaint and investigation process, except to the extent disclosure is required by law, as part of the investigatory or disciplinary process, or as otherwise reasonably necessary. II. DEFINITIONS Discrimination means unequal or abridged treatment of a person's right or opportunity to seek, obtain, hold, and prosper in an employment relationship with the City on the basis of any of the protected classifications. Harassment includes conduct based on a protected classification that has the purpose or effect of unreasonably interfering with an individual's work performance; creating Page 1 of 7 31 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY an intimidating, hostile, threatening or offensive working environment; or adversely affecting the worker's performance, evaluation, assigned duties or any other condition of employment or career development. Sexual harassment means unwelcome sexual advances; requests for sexual favors, and other verbal or physical conduct of a sexual nature which occurs under any of the following circumstances: • Submission to such conduct is made either expressly or by implication a term or condition of an individual's employment; • Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting the individual; or • Verbal or physical conduct of a sexual nature that has the purpose or effect of substantially interfering with the employee's ability to do their job or creating an intimidating, hostile, or offensive working environment. Other examples of sexual harassment include unwelcome sexual flirtations or propositions; verbal abuse of a sexual nature; graphic verbal comments about an individual's body; sexually degrading words used to describe an individual; and the display or use in the work environment of sexually suggestive objects or pictures, posters, jokes, cartoons, or calendar illustrations. Prohibited sexual harassment need not be motivated by sexual desire. III. PROCEDURES A. Worker's Responsibility It is important that workers inform the City as soon as soon as possible about any prohibited discrimination, harassment, or retaliation because nothing can be done to remedy the situation if the City does not know that it exists. Any worker who feels comfortable doing so should also let a co-worker know when that co -worker's behavior or comments are offensive or unwelcome, even if the situation does not rise to the level of a violation of this Policy. However, individuals are not required to handle these situations on their own and individuals should report such issues to the appropriate person as listed below. Any individual who believes that they have been or are being discriminated against, harassed, or retaliated against in violation of this Policy shall immediately report this violation to his or her supervisor, their department head, the Director of Human Resources, the City Manager, or any other department head or supervisor with whom the individual feels comfortable speaking. Any individual who is aware or suspects that another individual has been discriminated against, harassed, or retaliated against in violation of this Policy shall Page 2 of 7 32 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY immediately report this violation to his or her supervisor, their department head, the Director of Human Resources, the City Manager, or any other department head or supervisor with whom the individual feels comfortable speaking. Workers may also file a complaint of discrimination, harassment, or retaliation with the California Department of Fair Employment and Housing or U.S. Equal Employment Opportunities Commission. Utilization of the grievance procedure is not a prerequisite to the pursuit of such other remedies. Employee's reporting possible violations of this Policy will be requested to fill out a Harassment Complaint Form. Each worker is also responsible for his or her own behavior in observing the City's Discrimination and Harassment Policy. B. Supervisor Responsibility/City Responsibility It is the responsibility of each department head and supervisor to maintain a work environment free of harassment, discrimination, and retaliation. This includes being available to discuss this Policy with the workers they supervise and to assure the workers that they are not required to endure any form of prohibited harassment, discrimination, or retaliation. If someone reports allegations of potential violations of this Policy to a supervisor, it is the responsibility of the supervisor to take immediate action by documenting the incident(s) through the use of the Harassment Complaint Form and reporting the allegations to the Director of Human Resources. Any supervisor who fails to take appropriate action to report or address discrimination, harassment, or retaliation issues may be subject to disciplinary action up to and including termination and also may be found personally liable under Federal and State law. The Director of Human Resources is responsible for the direction and coordination of the City's efforts regarding this Policy. Also, the Director of Human Resources shall be available for advising employees, managers, and supervisors concerning individual issues and this Policy in general. This Policy shall be disseminated to all City workers. C. Investigation The City will document and investigate all complaints of harassment in a prompt, objective, and thorough manner, including interviews of those with relevant knowledge. The investigation will be designed to maintain, to the extent possible, the privacy and confidentiality of all parties and witnesses involved. Complete confidentiality cannot occur, however, due to the need to investigate fully and to take effective remedial action. The Director of Human Resources or the appropriate department head or supervisor will be responsible for directing an investigation into such allegations and for implementing appropriate remedial action, where warranted. The extent of the investigation and the designation of the investigator will depend on the circumstances of the complaint. In certain circumstances, the City may also Page 3 of 7 33 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY designate an outside investigator to conduct the investigation. The City will not disclose a completed investigation report except as it deems necessary to support disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or as otherwise required by law. D. Resolution After investigation, the City will communicate the confidential findings (i.e., sustained or not sustained) to the complainant, the alleged harasser, and members of management with a legitimate need to know. If there is a finding that discrimination, harassment, or retaliation in violation of this Policy or applicable laws has occurred, the City will take appropriate and immediate action to end any discrimination, harassment, or retaliation and prevent its recurrence. Any employee found to have violated this Policy will be disciplined up to and including termination. Specific action taken will depend upon the specific circumstances. Knowingly, falsely accusing someone of violating this Policy or otherwise knowingly giving false or misleading information in an investigation regarding this Policy shall be grounds for disciplinary action, up to and including, termination of employment. IV. HARASSMENT INVOLVING THE PUBLIC The City strictly prohibits harassment or retaliation of any member of the public by any City worker. In addition, if a worker feels that he or she is being subjected to harassment, as defined above, by a member of the public, the worker should report such harassment to his or her supervisor (or other person listed above) for investigation and appropriate action. V. TRAINING PROGRAMS Training programs to implement this Policy shall be developed and presented. It shall be mandatory that each management and supervisory employee attend one of these programs at least once every two years as required by State law. In addition, the City shall take measures periodically to ensure that all workers are made aware of the implications of this Policy. The emphasis in these programs shall include: • the commitment of the City to eradicate sexual and other described forms of harassment; • effective methods of deterring the incidence of such harassment; • awareness of the importance and seriousness of this problem; Page 4 of 7 34 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY • the specific procedures of responding to complaints of harassment; • discussion of abusive conduct/bullying. Page 5 of 7 35 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY NATIONAL CITY � �:1aJJl CITY OF NATIONAL CITY HUMAN RESOURCES DEPARTMENT HARASSMENT COMPLAINT FORM THIS FORM MAY BE USED BY ANY EMPLOYEE OR CITIZEN TO FILE A COMPLAINT OF SEXUAL OR OTHER HARASSMENT, AND SHALL BE KEPT AS CONFIDENTIAL AS POSSIBLE BY THE CITY OFFICIAL WHO RECEIVES IT, IF THE EMPLOYEE WISHES TO MAKE THE COMPLAINT VERBALLY, HE/SHE MAY DO SO, AND THE CITY OFFICIAL WHO RECEIVES THE COMPLAINT SHALL COMPLETE THIS FORM FOR THE RECORD. THE EMPLOYEE MAY OPT NOT TO MAKE THE COMPLAINT WITH THE DEPARTMENT AND CHOOSE TO MAKE THE COMPLAINT DIRECTLY WITH THE DIRECTOR OF HUMAN RESOURCES. AN EMPLOYEE WHO IS CONSIDERING A COMPLAINT OF THIS NATURE SHOULD REFER TO COUNCIL POLICY RESOLUTION 15,588 AND TO THE APPROVED PROCEDURES FROM THE CITY MANAGER. Date of Complaint: Name of Person Filing Complaint: Department: Job Title: (If not a City employee, home address and telephone number) Description of incident(s): Include dates, times, places and circumstances of incidents. (Attach additional sheets if necessary) Name or description of alleged offender(s): include department and job title or address/telephone number if applicable. Name and title of complainant's or alleged offender's supervisor (if applicable): Page 6 of 7 36 of 140 CITY COUNCIL POLICY CITY OF NATIONAL CITY Name and telephone numbers of any witnesses or persons having first hand information about this situation. 2. 3. Nature of relief sought: Signature of complainant: Date: Name & Title of City of National City Date Official receiving complaint: Received: Did complainant discuss this situation with alleged offender? (when & where?): Did complainant discuss this situation wilh alleged offender's or their immediate supervisor? (when and where and action taken by supervisor?): Was an in-depth investigation conducted? (give details): Action to be taken (give details): Has this complaint been reviewed by the City Attorney? [Yes ❑ No Does this action satisfy the complainant? ❑Yes ❑ No If "yes", signature of complainant. (If not, refer the complaint to the Director of Human Resources for resolution) Signature of receiving City official Date: Forward this form to the Director of Human Resources upon completion at the departmental level. Page 7 of 7 37 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 38 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended April 30, 2018. (Finance) 38 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO.: ITEM TITLE: Investment transactions for the month ended April 30, 2018. PREPARED BY: R.ay. Gt4€441, DEPARTMENT: Finance PHONE: 619-336-4346 APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending April 30, 2018. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended April 30, 2018. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 39 of 140 City of National City Consolidated Account #10218 Transaction Ledger 3/31/18 Thru 4/30/18 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 04/02/2018 60934N807 2,812.50 Federated Investors Govt Oblig Fund Inst. Purchase 04/03/2018 60934N807 186.14 Federated Investors Govt Oblig Fund Inst. Purchase 04/05/2018 60934N807 7,222.22 Federated Investors Govt Oblig Fund Inst. Purchase 04/06/2018 037833AQ3 130,000.00 Apple Inc Note 2.1 % Due 5/6/2019 1.000 1.28 % 2,812.50 0.00 2,812.50 0.00 1.000 1.28 % 186.14 0.00 186.14 0.00 1.000 1.28 % 7,222.22 0.00 7,222.22 0.00 99.788 2.30 % 129,724.40 1,137.50 130,861.90 0.00 Purchase 04/16/2018 60934N807 16,369.31 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 16,369.31 0.00 16,369.31 0.00 Purchase 04/16/2018 60934N807 29,246.29 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 29,246.29 0.00 29,246.29 0.00 Purchase 04/16/2018 60934N807 31,795.72 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 31,795.72 0.00 31,795.72 0.00 Purchase 04/16/2018 60934N807 463.75 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 463.75 0.00 463.75 0.00 Purchase 04/18/2018 60934N807 7,304.07 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 7,304.07 0.00 7,304.07 0.00 Purchase 04/19/2018 60934N807 2,221.88 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 2,221.88 0.00 2,221.88 0.00 Purchase 04/20/2018 60934N807 3,162.50 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 3,162.50 0.00 3,162.50 0.00 Purchase 04/25/2018 60934N807 450,000.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 450,000.00 0.00 450,000.00 0.00 Purchase 04/25/2018 60934N807 2,531.25 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 2,531.25 0.00 2,531.25 0.00 Purchase 04/26/2018 69353RFE3 400,000.00 PNC Bank Callable Note Cont 6/28/2022 96.448 3.35 % 385,792.00 2,395.56 388,187.56 0.00 2.45% Due 7/28/2022 Purchase 04/30/2018 60934N807 415,000.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.32 % 415,000.00 0.00 415,000.00 0.00 Purchase 04/30/2018 60934N807 7,546.88 Federated Investors Govt Oblig Fund Inst. 1.000 1.32 % 7,546.88 0.00 7,546.88 0.00 Purchase 04/30/2018 912828W89 600,000.00 US Treasury Note 96.766 2.75 % 580,593.75 922.13 581,515.88 0.00 1.875% Due 3/31/2022 Subtotal 2,105,862.51 2,071,972.66 4,455.19 2,076,427.85 0.00 Security 04/15/2018 90LAIF$00 100,140.62 Local Agency Investment Fund State Pool 1.000 100,140.62 0.00 100,140.62 0.00 Contribution Security 04/30/2018 90SDCP$00 1,000.00 County of San Diego Pooled Investment 1.000 1,000.00 0.00 1,000.00 0.00 Contribution Pool Subtotal 101,140.62 101,140.62 0.00 101,140.62 0.00 Short Sale 04/26/2018 60934N807 -388,187.56 Federated Investors Govt Oblig Fund Inst. 1.000 Short Sale 04/30/2018 60934N807 -581,515.88 Federated Investors Govt Oblig Fund Inst. 1.000 Subtotal -969,703.44 -388,187.56 0.00-388,187.56 0.00 -581,515.88 0.00-581,515.88 0.00 -969,703.44 0.00-969,703.44 0.00 TOTAL ACQUISITIONS 1,237,299.69 1,203,409.84 4,455.19 1,207,865.03 0.00 Chandler Asset Management 40 of 140 Execution Time: 5/30/2018 9:34:48 AM City of National City Consolidated Account #10218 Transaction Ledger 3/31/18 Thru 4/30/18 Transaction Settlement Acq/Disp Type Date CUSIP Quantity Security Description Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Closing Purchase Closing Purchase 04/26/2018 60934N807 04/30/2018 60934N807 Subtotal -388,187.56 Federated Investors Govt Oblig Fund Inst. -581,515.88 Federated Investors Govt Oblig Fund Inst. -969,703.44 1.000 -388,187.56 0.00-388,187.56 0.00 1.000 -581,515.88 0.00-581,515.88 0.00 -969,703.44 0.00-969,703.44 0.00 Sale 04/06/2018 60934N807 130,861.90 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 130,861.90 0.00 130,861.90 0.00 Sale 04/26/2018 60934N807 388,187.56 Federated Investors Govt Oblig Fund Inst. 1.000 1.28 % 388,187.56 0.00 388,187.56 0.00 Sale 04/30/2018 60934N807 581,515.88 Federated Investors Govt Oblig Fund Inst. 1.000 1.32 % 581,515.88 0.00 581,515.88 0.00 Subtotal 1,100,565.34 1,100,565.34 0.00 1,100,565.34 0.00 Paydown 04/16/2018 47788BAB0 16,163.26 John Deere Owner Trust 2017-B A2A 100.000 16,163.26 206.05 16,369.31 1.40 1.59% Due 4/15/2020 Paydown 04/16/2018 65478GAB6 28,583.29 Nissan Auto Receivables Owner 2017-B 100.000 28,583.29 663.00 29,246.29 1.12 A2A 1.56% Due 5/15/2020 Paydown 04/16/2018 89237RAB4 31,137.39 Toyota Auto Receivable 2017-C A2A 100.000 31,137.39 658.33 31,795.72 0.30 1.58% Due 7/15/2020 Paydown 04/16/2018 89238BAB8 0.00 Toyota Auto Receivables Owner 2018-A 100.000 0.00 463.75 463.75 0.00 A2A 2.1% Due 10/15/2020 Paydown 04/18/2018 43814PAB6 7,107.82 Honda Auto Receivables Owner T 17-3 A2 100.000 7,107.82 196.25 7,304.07 0.63 1.57% Due 1/21/2020 Subtotal 82,991.76 82,991.76 2,187.38 85,179.14 3.45 Maturity 04/25/2018 3130A4GJ5 450,000.00 FHLB Note 100.000 450,000.00 0.00 450,000.00 -1,689.00 1.125% Due 4/25/2018 Maturity 04/30/2018 912828UZ1 415,000.00 US Treasury Note 100.000 415,000.00 0.00 415,000.00 3,819.70 0.625% Due 4/30/2018 Subtotal 865,000.00 865,000.00 0.00 865,000.00 2,130.70 Security 04/04/2018 60934N807 2,147.37 Federated Investors Govt Oblig Fund Inst. 1.000 2,147.37 0.00 2,147.37 0.00 Withdrawal Subtotal 2,147.37 2,147.37 0.00 2,147.37 0.00 TOTAL DISPOSITIONS 1,081,001.03 1,081,001.03 2,187.38 1,083,188.41 2,134.15 Chandler Asset Management 41 of 140 Execution Time: 5/30/2018 9:34:48 AM City of National City Consolidated Account #10218 Transaction Ledger 3/31/18 Thru 4/30/18 Transaction Type Settlement Date CUSIP Quantity Security Description Acq/Disp Price Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Interest Interest Interest Interest Interest Interest Interest Interest Interest Dividend Dividend Dividend 04/02/2018 3137EADM8 04/05/2018 3135G0T78 04/05/2018 459058ER0 04/19/2018 3135G0E58 04/20/2018 3137EAEF2 04/25/2018 3130A4GJ5 04/30/2018 912828Q78 04/30/2018 912828ST8 04/30/2018 912828UZ1 Subtotal 04/01/2018 90SDCP$00 04/03/2018 60934N807 04/15/2018 90LAIF$00 Subtotal 450,000.00 500,000.00 450,000.00 395,000.00 460,000.00 450,000.00 500,000.00 450,000.00 415,000.00 4,070,000.00 24,311,000.00 284,411.70 2,437,999,321.0 8 2,462,594,732.7 8 FHLMC Note 1.25% Due 10/2/2019 FNMA Note 2% Due 10/5/2022 Intl. Bank Recon & Development Note 1% Due 10/5/2018 FNMA Note 1.125% Due 10/19/2018 FHLMC Note 1.375% Due 4/20/2020 FHLB Note 1.125% Due 4/25/2018 US Treasury Note 1.375% Due 4/30/2021 US Treasury Note 1.25% Due 4/30/2019 US Treasury Note 0.625% Due 4/30/2018 County of San Diego Pooled Investment Pool Federated Investors Govt Oblig Fund Inst. Local Agency Investment Fund State Pool 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2,812.50 4,972.22 2,250.00 2,221.88 3,162.50 2,531.25 3,437.50 2,812.50 1,296.88 25,497.23 31,469.94 186.14 100,140.62 131,796.70 0.00 2,812.50 0.00 4,972.22 0.00 2,250.00 0.00 2,221.88 0.00 3,162.50 0.00 2,531.25 0.00 3,437.50 0.00 2,812.50 0.00 1,296.88 0.00 25,497.23 0.00 31,469.94 0.00 186.14 0.00 100,140.62 0.00 131,796.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER TRANSACTIONS 2,466,664,732.7 8 157,293.93 0.00 157,293.93 0.00 Chandler Asset Management 42 of 140 Execution Time: 5/30/2018 9:34:48 AM CC/CDC-HA Agenda 7/3/2018 — Page 43 The following page(s) contain the backup material for Agenda Item: Warrant Register #46 for the period of 05/09/18 through 05/15/18 in the amount of $2,278,667.82. (Finance) 43 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #46 for the period of 05/09/18 through 05/15/18 in the amount of $2,278,667.82. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 05/09/18 through 05/15/18. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Ameresco Archibald Sheet Metal Dick Miller Inc Eagle Paving Company Kimley Horn and Assoc Project Prof. Corp Southwest Signal Service Adminsure Inc 335192 335195 335218 335222 335232 335257 335268 26127 858,694.75 169,024.00 317,474.21 202,304.35 70,841.60 141,942.78 55,878.54 70,745.17 Energy Service Agreement 8t" Street Bridge Gateway Sign Citywide Alley Improvement Citywide Alley Improvement Sweetwater Final Design Wayfinding, Phase II Intersection Maint for Month of Oct WC Account Replenishment / April FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,278,667.82. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Ratify warrants totaling $2,278,667.82 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #46 I 44 OT 1 4U CALIFORNIA+�__ 1/3 PAYEE ALESSANDRA ECK GEORGE WATERS NUTRITION CENTER LIVING COAST DISCOVERY CENTER SAN DIEGO FAMILY MAGAZINE LLC SD READER INC. ACME SAFETY & SUPPLY CORP AIRGAS WEST ALTA LANGUAGE SERVICES INC AMERESCO INC AMERICAN RADIO INC AMERICAN RECORDER TECHNOLOGIES ARCHIBALD SHEET METAL ATKINS NORTH AMERICA INC BANNER BANK BASILE CONSTRUCTION INC BSN SPORTS LLC CALIFORNIA ELECTRIC SUPPLY CANON SOLUTIONS AMERICA INC. CASAS, LAURA CEB CHEN RYAN ASSOCIATES INC CIRCULATE SAN DIEGO CITY OF SAN DIEGO CLF WAREHOUSE INC COMMERCIAL AQUATIC SERVICE INC COMPUTER PROTECTION TECH INC COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTYWIDE MECHANICAL COX COMMUNICATIONS CURVATURE LLC CYNTHIA TITGEN CONSULTING INC DANIELS TIRE SERVICE DATA TICKET INC DICK MILLER INC DIMENSION DATA D-MAX ENGINEERING DURON, C EAGLE PAVING COMPANY INC ESRI FEDEX FERGUSON ENTERPRISES INC GEORGE H WATERS NUTRITION CTR GRAINGER HAAKER EQUIPMENT COMPANY HARRIS & ASSOCIATES INC HUTCHINSON, C IRON MOUNTAIN KIMLEY HORN AND ASSOC INC KLOS, K NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER #46 5/15/2018 DESCRIPTION FIT4DRUMS INSTRUCTOR FOR AQUATIC ADVENTURES WRAPPED SANDWICHES FOR COMMUNITY SERVICES DISCOVERY STATION FOR AQUATIC ADVENTURES MARKETING AD FOR AQUATIC ADVENTURES / CSD MARKETING AD FOR AQUATIC ADVENTURES / CSD STRIPING PAINT 1 PW MOP 45714 AUTO SUPPLIES PW EMPLOYEE BILINGUAL TEST ENERGY SERVICE AGREEMENT REMOTE SPEAKER MICROPHONE (8) CO 2 GAS CARTRIDGES 8TH STREET BRIDGE GATEWAY SIGN N.C. ALLEY DESIGN SERVICES CITYWIDE ALLEY IMPROV. EMERGENCY SEWER REPAIR VOLLEYBALL SYSTEM AND STORAGE UNIT FOR CSD MOP 45698 ELECTRIC SUPPLIES PW PLOTTER / ENGINEERING TRANSLATION SVCS. - 05/01/2018 REGULAR COUNCIL BOOKS / CITY ATTORNEY SANDAG GRANTS ACTIVE TRANSPORTATION PLANNING TRANSPORTATION/TREATMENT FEES FY 2018 MOP 80331 AUTO SUPPLIES PW CHEMICAL SUPPLIES PURCHASES FOR POOL UPS CAPACITORS MITSUBISHI 2033C 30KVA / MIS NEXTGEN REGIONAL COMMUNICATIONS SYSTEM MAIL PROCESSING SERVICES / APRIL 2018 HVAC PREVENTATIVE MAINTENANCE COX DATA SERVICES MAY GLC-T-CURV-- RISK MONTHLY SERVICES MOP 76986 TIRES PW DATA TICKET PARKING MARCH/ NSD CITYWIDE ALLEY IMPROV. CABLING SERVICES PEDESTRIAN MIDBLOCK CROSSING E. EDUCATION REIMBURSEMENT CITYWIDE ALLEY IMPROVEMENT ARCGIS ONLINE SUBSCRIPTION MAILING SERVICES / HOUSING MOP 45723 PLUMBING SUPPLIES PW NEIGHBORHOOD COUNCIL BREAKFAST/MARCH 18' SUPPLIES FOR PW PANEL FILTER PARADISE VALLEY CREEK W.Q. REIMBURSEMENT RECORDS MANAGEMENT & DOCUMENT STORAGE SWEETWATER FIN, ADVANCED DISABI 45 of 140 'AYMENT CHK NO DATE AMOUNT 335184 5/14/18 160.00 335185 5/14/18 825.00 335186 5/14/18 375.00 335187 5/14/18 705.00 335188 5/14/18 800.00 335189 5/15/18 64.00 335190 5/15/18 170.22 335191 5/15/18 60.00 335192 5/15/18 858,694.75 335193 5/15/18 427.32 335194 5/15/18 117.77 335195 5/15/18 169,024.00 335196 5/15/18 805.00 335197 5/15/18 16,709.17 335198 5/15/18 21,099.16 335199 5/15/18 5,238.09 335200 5/15/18 1,945.27 335201 5/15/18 50.00 335202 5/15/18 100.00 335203 5/15/18 190.50 335204 5/15/18 6,415.77 335205 5/15/18 1,783.89 335206 5/15/18 960.69 335207 5/15/18 275.24 335208 5/15/18 3,765.68 335209 5/15/18 8,422.21 335210 5/15/18 9,234.00 335211 5/15/18 2,600.03 335212 5/15/18 44,582.84 335213 5/15/18 174.00 335214 5/15/18 1,870.00 335215 5/15/18 3,202.50 335216 5/15/18 1,129.15 335217 5/15/18 2,663.81 335218 5/15/18 317,474.21 335219 5/15/18 1,980.00 335220 5/15/18 138.88 335221 5/15/18 870.00 335222 5/15/18 202,304.35 335223 5/15/18 10,000.00 335224 5/15/18 41.84 335225 5/15/18 1,161.25 335226 5/15/18 1,700.00 335227 5/15/18 11,950.13 335228 5/15/18 752.44 335229 5/15/18 20,135.00 335230 5/15/18 40.22 335231 5/15/18 180.00 335232 5/15/18 70,841.60 335233 5/15/18 800.56 CALIFORNIAF__ 2/3 PAYEE KTUA LEFORTS SMALL ENGINE REPAIR LEHR AUTO ELECTRIC LIEBERT CASSIDY WHITMORE LOPEZ, TERESA YOLANDA MARIOTA, R MARLO'S AUTO SPECIALTIES MAXILOM, L MCDOUGAL LOVE ECKIS MEINTS, JOHN MOSSY NISSAN NAGLE, N NATIONAL CITY CAR WASH NERI LANDSCAPE ARCHITECTURE NV5 INC O'REILLY AUTO PARTS PACIFIC PRODUCTS & SERVICES PACIFIC SAFETY CENTER PACIFIC TELEMANAGEMENT SERVICE PARTS AUTHORITY METRO LLC PENSKE FORD POWERSTRIDE BATTERY CO INC PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RDO EQUIPMENT CO SAN DIEGO PLASTICS INC SAN DIEGO UNION TRIBUNE SDG&E SENDT, WILLIAM SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SOUTHERN CALIF TRUCK STOP SOUTHWEST SIGNAL SERVICE SPEEDPRO IMAGING SPURLOCK LANDSCAPE ARCHITECTS STANICH, C STAPLES BUSINESS ADVANTAGE SUMMIT SUPPLY THE EPOCH TIMES THE LIGHTHOUSE INC THE SHERWIN WILLIAMS CO THE SOHAGI LAW GROUP TOPECO PRODUCTS U S BANK U S BANK U S HEALTHWORKS UNDERGROUND SERVICE ALERT UNITED RENTALS NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER #46 5/15/2018 DESCRIPTION NATIONAL CITY GRANTS MOP 80702 AUTO SUPPLIES PW BUMPER / PW REVIEW CITY POLICIES TRANSLATION SVCS. - 05/08/18 CITY COUNCIL MEETING TRAINING REIM ROT / MARIOTA / PD REPAIR AND REFINISH HOOD PANEL TRAVEL REIMB/LAUREN MAXILOM/GSMCON 18' LIABILITY CLAIM COST SIGNAGE & FACADE IMPROVEMENT MOP 80703 AUTO SUPPLIES PW TRAINING NOTARY UPDATE FILING REIM/NAGLE / PD MOP 72454 AUTO SERVICES PW PARADISE CREEK PARK HARDING AVE. & 21ST ST. FINAL D. MOP 75877 AUTO SUPPLIES PW HEAVY DUTY ANCHOR BACKHOE OPERATOR TRAINING CLASS FOR STREETS PHONE SERVICES / DEC 2018 MOP 75943 AUTO SUPPLIES PW R&M CITY VEHICLES FOR FY 2018 MOP 67839 ELECTRIC SUPPLIES PW MOP 45707 GEN. SUPPLIES PW WAYFINDING, PHASE II MOP 45742 LAUNDRY SERVICES PW LAS PALMAS POOL ELECTRICAL S. OIL FILTER, FIELD FILTER, ELEMENT COROPLAST WHITE,COROPLAST YELLOW SIGNS ADVERTISING 4 CIP PROJECTS STREETS DIVISION GAS & ELECTRIC UTILITIES PLANNING COMM REIMB FOR CONFERENCE MOP 45720 LANDSCAPE SUPPLIES PW MOP 45756. SNACKS FOR COMMUNITY SERVICE MOP 45758 OIL SUPPLIES PW INTERSECTION MAINTENANCE FOR THE MONTH OCT DECALS SWEEPER PARADISE CREEK PARK & TRAIL TRAINING REIM LEADERSHIP/STANICH MOP #45704 OFFICES SUPPLIES / CITY ATTORNEY 360 INFANTS RUBBER SEAT BLUE / PW NOTICE OF ELECTION - CHINESE LED LIGHT DUALCOLOR MOP 77816 PAINTING SUPPLIES PW PROFESSIONAL SERVICES MOP 63849AUTO SUPPLIES PW TRAINING EXPENSES CREDIT CARD / PD CAR RENTAL / ENG DOT EXAM & HEP A & B VACCINES UNDERGROUND SE FY 2018 BLADE DELUXE CU 46 of 140 CHK NO DATE AMOUNT 335234 5/15/18 11,573.75 335235 5/15/18 286.78 335236 5/15/18 539.38 335237 5/15/18 2,898.00 335238 5/15/18 400.00 335239 5/15/18 325.16 335240 5/15/18 1,275.00 335241 5/15/18 129.94 335242 5/15/18 945.09 335243 5/15/18 15,000.00 335244 5/15/18 154.60 335245 5/15/18 56.00 335246 5/15/18 725.00 335247 5/15/18 32,853.20 335248 5/15/18 33,146.98 335249 5/15/18 274.69 335250 5/15/18 1,479.82 335251 5/15/18 450.00 335252 5/15/18 78.00 335253 5/15/18 353.96 335254 5/15/18 76.60 335255 5/15/18 1,393.41 335256 5/15/18 949.86 335257 5/15/18 141,942.78 335258 5/15/18 755.72 335259 5/15/18 21,292.50 335260 5/15/18 627.78 335261 5/15/18 247.12 335262 5/15/18 2,141.44 335263 5/15/18 7,882.10 335264 5/15/18 838.11 335265 5/15/18 1,841.01 335266 5/15/18 811.67 335267 5/15/18 143.98 335268 5/15/18 55,878.54 335269 5/15/18 410.67 335270 5/15/18 1,700.00 335271 5/15/18 84.70 335272 5/15/18 288.77 335273 5/15/18 349.95 335274 5/15/18 210.00 335275 5/15/18 1,166.81 335276 5/15/18 30.45 335277 5/15/18 272.75 335278 5/15/18 65.26 335279 5/15/18 4,318.88 335280 5/15/18 500.85 335281 5/15/18 854.00 335282 5/15/18 343.30 335283 5/15/18 123.93 CALIFORNIAF__ 3/3 PAYEE UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES VERIZON WIRELESS VISTA PAINT WESTFLEX INDUSTRIAL WETMORES WILLY'S ELECTRONIC SUPPLY YAMANE, DITAS ZAPPIELLO, L ZUMAR INDUSTRIES INC WIRED PAYMENTS ARCO BUSINESS SOLUTIONS ADMINSURE INC PAYCHEX BENEFIT TECHNOLOGIES NATIONAL CI?? ?ATCORPQRAT8D . WARRANT REGISTER #46 5/15/2018 DESCRIPTION MOP 62683AUTO SUPPLIES PW MOP 46453 ELECTRIC SUPPLIES PW VERIZON CELLULAR SERVICE APRIL MOP 68834 PAINT SUPPLIES PW MOP 63850 AUTO SUPPLIES PW MOP 80333 AUTO SUPPLIES PW MOP #45763/ELECTRONIC SUPPLIES/MIS PLANNING COMM CONFERENCE - REIMBURSEMENT REIMBURSEMENT MILEAGE STREET SINGS / PW FUEL FOR CITY FLEET / APRIL 2018 WC ACCOUNT REPLENISHMENT / APRIL 2018 BENETRAC ESR SVC'S BASE FEE / MAY 2018 CHK NO DATE AMOUNT 335284 5/15/18 136.26 335285 5/15/18 286.62 335286 5/15/18 10,676.79 335287 5/15/18 240.80 335288 5/15/18 1,159.94 335289 5/15/18 175.62 335290 5/15/18 766.60 335291 5/15/18 947.93 335292 5/15/18 15.47 335293 5/15/18 498.20 A/P Total 2,170,403.06 26124 5/10/18 36,988.29 26127 5/10/18 70,745.17 247543 5/11/18 531.30 GRAND TOTAL $ 2,278,667.82 47 of 140 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 314 OF JULY, 2018. AYES NAYS ABSENT 48 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 49 The following page(s) contain the backup material for Agenda Item: Warrant Register #47 for the period of 05/16/18 through 05/22/18 in the amount of $2,010,408.78. (Finance) 49 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #47 for the period of 05/16/18 through 05/22/18 in the amount of $2,010,408.78. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 05/16/18 through 05/22/18. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation County of San Diego County of San Diego ESGIL Folsom Lake Ford Public Emp Ret System 335343 335344 335354 335359 51718 56,000.00 168,701.36 59,369.58 168,583.77 235,178.17 June 5th Election — Advance Deposit Sweetwater Channel Maint. Plan Checks / Building 2018 Ford Explorer / Police Service Period 4/24/18 — 5/07/18 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,010,408.78. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Ratify warrants totaling $2,010,408.78 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #47 50 of 140 CALIFORNIAF__ 1/3 PAYEE ACE UNIFORMS & ACCESSORIES INC BLACKIE'S TROPHIES AND AWARDS CHILDREN'S HOSPITAL DEPT OF JUSTICE EXPERIAN GARDNER & ASSOCIATES GUTIERREZ JR, C LANGUAGE LINE SERVICES LASER SAVER INC LEXIPOL LLC MAN K9 INC PALOMAR HEALTH PORAC LEGAL DEFENSE FUND PRO BUILD SAVMART PHARMACEUTICAL SERVICE SMART SOURCE OF CALIFORNIA LLC SYMBOLARTS, LLC TECHNOLOGY INTEGRATION GROUP THE COUNSELING TEAM VCA EMERGENCY ANIMAL HOSPITAL VCA MAIN ST ANIMAL HOSPITAL VWR WEST PAYMENT CENTER WILLY'S ELECTRONIC SUPPLY ABARCA, MARIA ACME SAFETY & SUPPLY CORP ADMINSURE INC ALDEMCO ALL FRESH PRODUCTS AMAZON AMERICAN RADIO INC AT&T AT&T AT&T BEST BEST & KRIEGER ATTNY LAW BOOT WORLD BOUND TREE MEDICAL LLC BRAD C WOODALL MAI BSN SPORTS LLC CAPF CALIFORNIA LAW ENFORCEMENT CARAVANTES, S CASAS, LAURA CDWG CEB CHELIUS, A CHILDREN'S HOSPITAL CITY OF CHULA VISTA CONCEPT DEVELOPMT CORPORATION COUNTY OF SAN DIEGO NATIONAL CI?? ?ATCORPQRAT8D . WARRANT REGISTER #47 5/22/2018 DESCRIPTION SWAT UNIFORM / PD MOP 75487. SUPPLIES FOR PD CHILD ABUSE EXAM / PD DOJ FINGERPRINTS / PD CREDIT CHECKS / PD MINI BADGE STICKERS / PD TUIT REIMB: CRIME AND CRIMINAL JUSTICE / PD TRANSLATION SERVICE / PD MOP INK CARTRIDGES / PD LEXIPOL SERVICES / PD / APRIL 2018 MONTHLY K9 TRAINING / PD SART EXAMS MARCH 2018/ PD RESERVE LEGAL DEF FUND / PD MOP SUPPLIES FOR PD NALOXONE 2ML / PD MOP / KICKSACKS / PD BADGES / PD MISC MIS SUPPLIES FOR PD EMPLOYEE SUPPORT SERVICE MARCH / PD STRAY ANIMAL CARE / PD K9 CARE DUKE /PD LAB SUPPLIES / PD INVESTIGATIONS SERVICES MARCH 18 / PD MOP SUPPLIES FOR PD REFUND FOR OVERPAYMENT / SEC 8 522C-2 SURVEY VEST / PW WC AND CLAIMS REVIEW FOOD / NUTRITION CENTER FOOD / NUTRITION CENTER BOOKS / LIBRARY RADIO INTERFACING AT&T SBC PHONE SERVICE APRIL AT&T SBC PHONE SERVICE MAY AT&T SBC PHONE SERVICE MAY PERSONNEL ISSUES /HR 64096 SAFETY APPAREL PW LARYNGOSCOPE BLADES / FIRE APPRAISAL SERV. 1430 HOOVER INDOOR/OUTDOOR TABLETOP SCOREBOARDS/CSD MAY 2018 - FIRE LTD MAY 2018 - PD LTD REIMBURSEMENT: CERT EXPENSES INTERPRETATION 05/08/18 BUDGET WORKSHOP ZOOM H6 PORTABLE DIGITAL RECORDER FIELD CA MUNICIPAL LAW HANDBOOK 2017 TRAINING ICAC CONF/CHELIUS / PD NC SAFE ROUTES TO SCHOOL FATAL PLUS FOR ARO / PD RIFLE SAFE EJEC JUNE 5TH ELECT 51 of 140 _ DEPOSIT CHK NO DATE AMOUNT 335294 5/22/18 370.08 335295 5/22/18 60.62 335296 5/22/18 461.00 335297 5/22/18 245.00 335298 5/22/18 27.72 335299 5/22/18 734.88 335300 5/22/18 2,097.00 335301 5/22/18 95.62 335302 5/22/18 271.71 335303 5/22/18 1,725.00 335304 5/22/18 2,080.00 335305 5/22/18 4,050.00 335306 5/22/18 108.00 335307 5/22/18 213.68 335308 5/22/18 1,900.63 335309 5/22/18 1,137.70 335310 5/22/18 378.00 335311 5/22/18 35.45 335312 5/22/18 800.00 335313 5/22/18 742.87 335314 5/22/18 170.32 335315 5/22/18 980.92 335316 5/22/18 1,193.40 335317 5/22/18 34.69 335318 5/22/18 651.00 335319 5/22/18 474.15 335320 5/22/18 7,169.16 335321 5/22/18 1,605.86 335322 5/22/18 542.34 335323 5/22/18 649.40 335324 5/22/18 445.30 335325 5/22/18 1,582.24 335326 5/22/18 1,045.43 335327 5/22/18 80.23 335328 5/22/18 867.00 335329 5/22/18 125.00 335330 5/22/18 422.16 335331 5/22/18 3,000.00 335332 5/22/18 1,480.64 335333 5/22/18 931.00 335334 5/22/18 2,070.25 335335 5/22/18 108.70 335336 5/22/18 175.00 335337 5/22/18 1,156.12 335338 5/22/18 415.76 335339 5/22/18 1,022.55 335340 5/22/18 23,752.77 335341 5/22/18 1,409.61 335342 5/22/18 1,999.90 335343 5/22/18 56,000.00 CALIFORNIAF__ 2/3 PAYEE COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CULLIGAN DAY WIRELESS SYSTEMS DIAMOND ENVIRONMENTAL SVCS DIVISION OF THE STATE DIVISION OF THE STATE D-MAX ENGINEERING ENTERPRISE FLEET MANAGEMENT ESGIL CORPORATION EVENTSTABLE EXPRESS PIPE AND SUPPLY CO INC FEDEX FERGUSON ENTERPRISES INC FOLSOM LAKE FORD GARCIA JR., FRANCISCO GEOSYNTEC CONSULTANTS INC GOVCONNECTION INC GRAINGER HAAKER EQUIPMENT COMPANY HUNTER'S NURSERY INC KONICA MINOLTA LASER SAVER INC LOPEZ, TERESA YOLANDA MABPA MABPA MABPA MACIAS, M MAINTEX INC MEGLA MANUFACTURING INC MES CALIFORNIA METRO FIRE & SAFETY MORALES, IGNACIO MOTOROLA SOLUTIONS INC MUNICIPAL MAINTENANCE EQUIP NATIONAL CITY TROPHY PACIFIC TELEMANAGEMENT SERVICE PARTS AUTHORITY METRO LLC PCS MOBILE PEPPERBALL PIERSON, D PRO BUILD PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY QUALITY LOGO PRODUCTS INC RELY ENVIRONMENTAL ROBOTEX INC SDCLEEAA SAN DIEGO HYDRAULICS NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER #47 5/22/2018 DESCRIPTION SWEETWATER CHANNEL MAINT. CO OF SD PARKING CITATION REV / APR 2018 COX DATA SERVICES MAY WATER SOFTENER / NUTRITION BATTERIES, VOLUME KNOBS / FIRE PORTABLE RESTROOM FOR AQUATIC ADVENTURES SB1186 DISABILITY ACCESS AND EDU FEE / FINANCE SB1186 DISABILITY ACCESS AND EDU FEE / FINANCE ON -CALL PROJECT SUPPORT SERVICES / ENG CITY VEHICLE FLEET LEASE AND MAINTENANCE PLAN CHECKS / BUILDING 60" ROUND PLASTIC FOLDING TABLE / CSD CITY WIDE PLUMBING PARTS & MATERIALS / PW SHIPPING CHARGES / FIRE DEPT 45723 BUILDING SUPPLIES PW 2018 FORD EXPLORER / POLICE EVENT PHOTOSHOOT FOR AQUATIC ADVENTURES DUCK POND / ENGINEERING WORKSTATION FOR DISPATCH / PD MOP 65179. SUPPLIES FOR FIRE DEPT INTEREST CHARGE / PW 45719 LANDSCAPE SUPPLIES PW KONICA MINOLTA COPIER EQUIPMENT LEASE MOP #45725 - INK CARTRIDGES - CITY CLERK INTERPRETATION SVCS. - 05/15/18 REGULAR MABPA 2018 MEMBERSHIP / MENDIVIL MABPA 2018 MEMBERSHIP / CANO MABPA MEMBERSHIP / MORRISON TRAINING ICAC CONF/MACIAS M CITY WIDE JANITORIAL SUPPLIES / PW 10 GALLON STERILIZER PAD HOLDER / PW RESCUE SAWS / FIRE FIRE EXTINGUISHER VALVE STEM / FIRE GOLF COURSE LEASE / FY 2018 PORTABLE RADIOS / POLICE ALUM ADAPTER PLATE FABRICATION MOP 66556. 8X10 WALNUT PLAQUES / MYR PACIFIC TELECOMMUNICATIONS SERVICES -MAY MOP 75943 AUTO SUPPLIES PW BATTERIES FOR TOUGH BOOKS PEPPER BALL LAUNCHERS / PD TRAINING REIM ROT /PIERSON MOP 45707 SUPPLIES FOR FIRE DEPT WESTSIDE MOBILITY IMPROV. MOP 45742. LAUNDRY SERVICES / PARKS RECRUITING LANYARD HAZARDOUS WASTE PICKUP / ENG SWAT ROBOT / PD EXPLORER ACAC SEAL KIT REPLA( 52 of 140 CHK NO DATE AMOUNT 335344 5/22/18 168,701.36 335345 5/22/18 9,164.03 335346 5/22/18 400.62 335347 5/22/18 221.50 335348 5/22/18 390.63 335349 5/22/18 215.20 335350 5/22/18 121.00 335351 5/22/18 106.20 335352 5/22/18 19,833.81 335353 5/22/18 14,537.45 335354 5/22/18 59,369.58 335355 5/22/18 1,224.02 335356 5/22/18 330.71 335357 5/22/18 23.69 335358 5/22/18 53.44 335359 5/22/18 168,583.77 335360 5/22/18 225.00 335361 5/22/18 4,443.25 335362 5/22/18 3,111.86 335363 5/22/18 787.45 335364 5/22/18 11.29 335365 5/22/18 396.30 335366 5/22/18 2,530.61 335367 5/22/18 239.08 335368 5/22/18 160.00 335369 5/22/18 250.00 335370 5/22/18 250.00 335371 5/22/18 250.00 335372 5/22/18 792.84 335373 5/22/18 758.64 335374 5/22/18 1,127.00 335375 5/22/18 3,784.25 335376 5/22/18 210.53 335377 5/22/18 2,000.00 335378 5/22/18 27,661.14 335379 5/22/18 661.89 335380 5/22/18 435.00 335381 5/22/18 85.80 335382 5/22/18 70.39 335383 5/22/18 358.88 335384 5/22/18 8,871.04 335385 5/22/18 182.32 335386 5/22/18 2,091.67 335387 5/22/18 41,585.33 335388 5/22/18 1,038.96 335389 5/22/18 529.76 335390 5/22/18 3,422.60 335391 5/22/18 560.49 335392 5/22/18 8,280.00 335393 5/22/18 264.07 CALIFORNIAF__ 3/3 PAYEE SAN DIEGO PET SUPPLY SAN DIEGO POLICE EQUIPMENT SAN DIEGO REGIONAL SAVMART PHARMACEUTICAL SERVICE SCHENK, SHAWNA SDG&E SEAPORT MEAT COMPANY SHARP REES STEALY MED GROUP SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SONSRAY MACHINERY LLC SPARKLETTS SPECIAL SERVICES GROUP LLC SPRINGER, K STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE STILES, J SUN COAST REMODELERS SUPERIOR READY MIX SYSCO SAN DIEGO INC THE SHERWIN WILLIAMS CO T'S & SIGNS U S BANK ULINE VERIZON WIRELESS VISION SERVICE PLAN WAXIE SANITARY SUPPLY ZUMAR INDUSTRIES INC WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM SECTION 8 HAPS PAYROLL Pay period Start Date 11 5/8/2018 NATIONAL tarry 1141CORPORAT813 . WARRANT REGISTER #47 5/22/2018 DESCRIPTION K9 SUPPLIES FOR CHON / PD FEDERAL AMMO / PD TRAINING TUITION RECORDS COURSE/ CEKANDER NARCOTICS FOR MEDIC UNITS / FIRE YOGA INSTRUCTOR FOR AQUATIC ADVENTURES FACILITIES DIVISION GAS & ELECTRIC UTILITIES FOOD / NUTRITION CENTER PRE -EMPLOYMENT PHYSICALS 69277 LANDSCAPE SUPPLIES PW MOP 45756. SUPPLIES FOR FIRE DEPT BUSINESS CARD MASTER SHELLS FOR CITY TRANSMISSION OIL / PW WATER SERVICES / MARCH 2018 RENEWAL OF TRACKING SERVICE TRAINING ADV LODGE SUB TSER/ SPRINGER OFFICE SUPPLIES - COPY PAPER FOR 1ST FLOOR MOP 457043 / OFFICE SUPPLIES / MAYOR -COUNCIL EDUCATION REIMBURSEMENT REFUND OF BUILDING FEE DECOMPOSED GRANITE / PW FOOD / NUTRITION CENTER MOP# 77816. CMS DAY SUPPLIES / NSD BANNERS AND POSTERS FOR AQUATIC CENTER CREDIT CARD CHARGES, FIRE ALUMINUM PICNIC TABLES FOR TINY TOTS / CSD VERIZON CELLULAR SERVICE APRIL MAY 2018 - VISION SERVICE PLAN JANITORIAL SUPPLIES / FIRE UNIVERSAL CLAMP / PW SERVICE PERIOD 4/24/18 - 5/07/18 Start Date End Date 5/16/2018 5/22/2018 End Date Check Date 5/21/2018 5/30/2018 GRAND TOTAL CHK NO DATE AMOUNT 335394 5/22/18 660.42 335395 5/22/18 2,621.13 335396 5/22/18 1,050.00 335397 5/22/18 53.70 335398 5/22/18 200.00 335399 5/22/18 837.76 335400 5/22/18 155.36 335401 5/22/18 340.00 335402 5/22/18 602.36 335403 5/22/18 44.05 335404 5/22/18 1,765.02 335405 5/22/18 368.05 335406 5/22/18 4.00 335407 5/22/18 600.00 335408 5/22/18 190.34 335409 5/22/18 1,493.18 335410 5/22/18 41.69 335411 5/22/18 469.68 335412 5/22/18 116.00 335413 5/22/18 400.70 335414 5/22/18 2,758.06 335415 5/22/18 1,417.50 335416 5/22/18 163.13 335417 5/22/18 2,579.17 335418 5/22/18 2,470.69 335419 5/22/18 122.23 335420 5/22/18 814.13 335421 5/22/18 587.75 335422 5/22/18 481.85 AIP Total 713,208.26 51718 5/17/18 235,178.17 4,838.19 1,057,184.16 $ 2,010,408.78 53 of 140 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 314 OF JULY, 2018. AYES NAYS ABSENT 54 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 55 The following page(s) contain the backup material for Agenda Item: Warrant Register #48 for the period of 05/23/18 through 05/29/18 in the amount of $438,048.02. (Finance) 55 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #48 for the period of 05/23/18 through 05/29/18 in the amount of $438,048.02. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 05/23/18 through 05/29/18. Consistent with Department of Finance, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation SDG&E 335473 65,924.79 Facilities Gas & Electric Utilities County of San Diego 335494 147,379.98 Nextgen RCS Shared Backbone FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $438,048.02. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $438,048.02 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register #48 56 of 140 1/2 PAYEE LONG, D SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE ACME SAFETY & SUPPLY CORP ALDEMCO AYDELOTTE, D BOOT WORLD CAL UNIFORMS INC CALIFORNIA ELECTRIC SUPPLY CCUG CEB CITY CLERKS ASSOCIATION OF CA CLF WAREHOUSE INC COUNTY OF SAN DIEGO CSA SAN DIEGO COUNTY CWEA MEMBERSHIP DANIELS TIRE SERVICE DCS TESTING & EQUIPMENT INC DELGADO, E ERGOGENESIS LLC EXOS COMMUNITY SERVICES LLC FEDEX FERGUSON ENTERPRISES INC GONZALES, G HAPPY SOFTWARE INC HARRIS & ASSOCIATES INC HERNANDEZ, P HUTCHINSON, C INNOVATIVE CONSTRUCTION JERAULDS CAR CARE CENTER KEYSER MARSTON ASSOCIATES INC KNOX SERVICES LA JOLLA POOLS INC LANGUAGELINK LASER SAVER INC MANGANIELLO, S MEYERS NAVE O'REILLY AUTO PARTS PALMA, A PARTS AUTHORITY METRO LLC POWERSTRIDE BATTERY CO INC PRO BUILD PRO -EDGE KNIFE PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RED WING SHOES STORE RELY ENVIRONMENTAL RIVERSIDE SHERIFFS DEPT SAN DIEGO COUNTY ASSESSOR SAN DIEGO GAS & ELECTRIC CALIFORNIA<-_ -M'I.O1!11-.. L toV. n aaa DICORPQRjAT8D WARRANT REGISTER #48 5/29/2018 DESCRIPTION TRAINING ADV POST SUBSIST FTO UPDATE / PD TRAINING TUITION CPR/CPT HIRSH,LOZANO / PD TRAINING TUITION CPR CPT / MEEKS STEVENS FX STICKERS / PW FOOD / NUTRITION CENTER TRAINING ADV SUB POST SLI/AYDELOTTE MOP 64096 SAFETY APPAREL PW CLASS A UNIFORM / FIRE MOP 45698 ELECTRIC SUPPLIES PW TRAINING TUIT 2018 CLETS/BROWDER BOOKS 2018 RENEWAL APPLICATION / CITY CLERK MOP 80331 AUTO SUPPLIES PW 1726 WILSON AVE PROGRAM SUB REIMBURSEMENT/HOUSING CWEA FOR ANNUAL MEMBERSHIP RENEWAL / PW MOP 76986 AUTO SUPPLIES PW HOSE TESTING / FIRE REIMBURSEMENT / SUPPLIES FOR CSD ERGONOMIC CHAIR MODEL R3607 G3 / HR MARCH 2018 MANAGEMENT SERVICES / CSD PACKAGE DELIVERY/ HOUSING MOP 45723 PLUMBING SUPPLIES PW TRAINING ROT ADV SUB/G.GONZALES / PD SOFTWARE'S REGIONAL REGISTRATION / SEC 8 T&A#90223 1821-1827 C AVENUE TRAINING ROT ADV SUB/P. HERNANDEZ / PD MILEAGE REIMBURSEMENT PARADISE CREEK RESTORATION MOP 72449 AUTO SUPPLIES PW PROFESSIONAL SERVICES/HOUSING GOVERNMENTAL PURPOSES LAS PALMAS POOL MAINTENANCE - ENG/PW TRANSLATION SERVICES - NOTICE MOP #45725 - PRINTER TONER - CMO LUNCH REIMBURSEMENT LABOR RELATIONS & NEGOTIATIONS SERVICES MOP 75877 AUTO SUPPLIES PW REIMBURSEMENT/OFFICE SUPPLY/HOUSING MOP 75943 AUTO SUPPLIES PW MOP 67839 AUTO SUPPLIES PW MOP 45707 GENERAL SUPPLIES PW KNIFE SHARPING SERVICE / NUTRITION PARADISE CREEK PARK III 45742 LAUNDRY SERVICES PW SAFETY BOOTS FOR TOMAS LUJAN HAZARDOUS WASTE TRAINING ROT TUITION PAUL/GABE / PD BUILDING RECC GAS & ELECTRI 57 of 140 rITRITION CHK NO DATE AMOUNT 335423 5/28/18 384.00 335424 5/29/18 138.00 335425 5/29/18 138.00 335426 5/29/18 100.00 335427 5/29/18 2,316.44 335428 5/29/18 384.00 335429 5/29/18 125.00 335430 5/29/18 1,277.77 335431 5/29/18 66.68 335432 5/29/18 475.00 335433 5/29/18 210.98 335434 5/29/18 170.00 335435 5/29/18 78.00 335436 5/29/18 1,015.00 335437 5/29/18 2,185.74 335438 5/29/18 180.00 335439 5/29/18 233.34 335440 5/29/18 3,776.80 335441 5/29/18 129.87 335442 5/29/18 701.16 335443 5/29/18 37,599.13 335444 5/29/18 39.56 335445 5/29/18 232.23 335446 5/29/18 512.00 335447 5/29/18 350.00 335448 5/29/18 1,020.00 335449 5/29/18 512.00 335450 5/29/18 14.17 335451 5/29/18 180.00 335452 5/29/18 173.66 335453 5/29/18 7,283.75 335454 5/29/18 55.75 335455 5/29/18 42,592.50 335456 5/29/18 610.00 335457 5/29/18 59.76 335458 5/29/18 69.98 335459 5/29/18 5,110.15 335460 5/29/18 87.62 335461 5/29/18 289.91 335462 5/29/18 205.91 335463 5/29/18 207.57 335464 5/29/18 1,230.30 335465 5/29/18 46.00 335466 5/29/18 42,741.69 335467 5/29/18 764.29 335468 5/29/18 125.00 335469 5/29/18 508.00 335470 5/29/18 456.00 335471 5/29/18 24.00 335472 5/29/18 415.44 2/2 PAYEE SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SMART SOURCE OF CALIFORNIA LLC SOUTHWEST SIGNAL SERVICE STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY THE HOME DEPOT CREDIT SERVICES THE LIGHTHOUSE INC THE SHERWIN WILLIAMS CO TOPECO PRODUCTS U S BANK VALLEY INDUSTRIAL SPECIALTIES VISTA PAINT WEST PAYMENT CENTER WESTFLEX INDUSTRIAL WETMORES WILLY'S ELECTRONIC SUPPLY AK & COMPANY COUNTY OF SAN DIEGO HDL COREN & CONE ROBERT HALF INTERNATIONAL THE BANK OF NEW YORK MELLON CALIFORNIA NATIONAL Cfl j ?AICORPQRAT8D WARRANT REGISTER #48 5/29/2018 DESCRIPTION FACILITIES DIVISION GAS & ELECTRIC UTILITIES FOOD / NUTRITION CENTER MOP 69277 LANDSCAPE SUPPLIES PW RETURN ADDRESS #10 WINDOW ENVELOPES MONTHLY MAINTENANCE - APRIL 2018 MOP 45704 OFFICE SUPPLIES PW FACILITIES DIVISION WATER UTILITIES FOOD / NUTRITION CENTER MOP 76666 TRAFFIC SUPPLIES PW PAINTING SUPPLIES / PW MOP 45726 AUTO SUPPLIES PW MOP 77816. PAINT FOR COMMUNITY SERVICE DAY MOP 63849 AUTO SUPPLIES PW CREDIT CARD EXPENSES / CSD MOP 46453 PLUMBING SUPPLIES PW MOP # 68834. PAINT SUPPLIES / NSD BOOKS / CITY ATTORNEY'S OFFICE MOP 63850 AUTO SUPPLIES PW MOP 80333 AUTO SUPPLIES PW MOP 45763 ELECTRIC SUPPLIES PW FY17 SB90 MANDATED CLAIM SERVICES NEXTGEN RCS SHARED BACKBONE CONTRACT SVCS PROP TAX APR-JUN 2018 TEMPORARY STAFFING SVCS / FINANCE CUSTODIAN FEE 01/01/18 - 03/31/18 CHK NO DATE AMOUNT 335473 5/29/18 65,924.79 335474 5/29/18 560.65 335475 5/29/18 88.44 335476 5/29/18 1,772.63 335477 5/29/18 30,588.44 335478 5/29/18 762.23 335479 5/29/18 14,915.01 335480 5/29/18 1,887.53 335481 5/29/18 493.29 335482 5/29/18 670.64 335483 5/29/18 216.95 335484 5/29/18 588.45 335485 5/29/18 157.22 335486 5/29/18 109.77 335487 5/29/18 1,393.43 335488 5/29/18 515.62 335489 5/29/18 953.25 335490 5/29/18 202.64 335491 5/29/18 77.65 335492 5/29/18 59.42 335493 5/29/18 3,500.00 335494 5/29/18 147,379.98 335495 5/29/18 2,814.24 335496 5/29/18 4,513.60 335497 5/29/18 300.00 A/P Total 438,048.02 GRAND TOTAL $ 438,048.02 58 of 140 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 314 OF JULY, 2018. AYES NAYS ABSENT 59 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 60 The following page(s) contain the backup material for Agenda Item: Public Hearing and Resolution of the City Council of the City of National City confirming the assessment and ordering the levy for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2018/19. (Planning) 60 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. 1 ITEM TITLE: - Public Hearing and Resolution of the City Council of the City of National City confirming the assessment and ordering the levy for the Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2018/19. PREPARED BY: Raymond Pe, Principal Planner PHONE: k619) 336-4421 DEPARTMENT: Pla Wing APPROVED BY: EXPLANATION: The City formed the Mile of Cars I andscape Maintenance District No. 1 in 1995 to provide for the maintenance, operations, and servicing of certain improvements in the District, including landscaping, signage, and lighting. Each year, the City Council considers the adoption of a resolution to allow the District to continue operating with funding through a special tax levy on properties within the District. The resolution would confirm the assessment and order the levy on behalf of the District for Fiscal Year 2018/19 based on the Annual Report ("Engineer's Report"), which identifies the assessment to be levied and the work program to be conducted by the Mile of Cars Landscape Maintenance District. The Mile of Cars Association has approved the scope of work, the proposed assessment, and the District budget. There are no changes or additions to the maintained improvements for the coming fiscal year. The proposed total assessment of $147,814.54 is an increase of $6,320.11 or 4.40 percent above the prior year total assessment. The City's consultant and City administrative costs are paid from the District's assessment funds. FINANCIAL STATEMENT: Not Applicable. ACCOUNT NO. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act since it is not a project as defined in the California Code of Regulations, Section 15378. ORDINANCE: INTRODUCTION: [T] FINAL ADOPTION: STAFF RECOMMENDATION: Conduct the public hearing and adopt the resolution confirming the assessment and ordering the levy. BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: 1. Annual Report (Engineer's Report). 2. Resolution. 61 of 140 C-at;W0pkra tuallONAL Cirry CITY OF NATIONAL CITY Landscape Maintenance District No. 1 (Mile of Cars) Fiscal Year 2018/19 Engineer's Report May 2018 OFFICE LOCATIONS: Temecula —Corporate Hescfctiatters 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 San Ft ancisc — Regional Office 870 Market Street, Suite 1223 San Francisco, CA 94102 C h orn:z Satellite Offices Atascadero, Davis Huntington Beach, Joshua Tree, Rwerside, Sacramento, San Jose Prepared by; NBSWiping co anmunittou fund tQmom►ur wwW.nbsgov.cflm 62 of 140 CITY OF NATIONAL CITY LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MILE OF CARS) 1243 National City Boulevard National City, CA 91950 Phone - (619) 336-4241 Fax - (619) 336-4239 CITY COUNCIL Ron Morrison, Mayor Albert Mendivil, Vice Mayor Jerry Ca no, Councilmember Mona Rios, Councilmember Alejandra Sotelo-Solis, Councilmember CITY STAFF Leslie Deese, City Manager Brad Raulston, Deputy City Manager Raymond Pe, Principal Planner DISTRICT STAFF Leslie Larranaga-Britt, Executive Director NBS Pablo Perez, Project Director John Egan, Assessment Engineer Manuel R. Kauss, Financial & GIS Analyst 63 of 140 TABLE OF CONTENTS 1. Engineer's Letter 1 2. Overview 2 2.1 Introduction 2 2.2 Description of the District Boundaries 2 2.3 Description of Improvements 2 2.4 Description of Maintenance 3 3. Estimate of Costs 4 3.1 District Budget 4 3.2 Reserves 5 4. Assessment Diagram E S. Assessments 7 5.1 Method of Apportionment 7 5.2 Maximum Annual Assessment Rates 11 5.3 Assessment Roll 12 64 of 140 !ITER WHEREAS, the City Council of the City of National City (the "City"); State'of California, directed NBS to prepare and file a report presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for the City's Landscape Maintenance District No. 1 (Mile of Cars) (the "District") for Fiscal Year 2018/19. The report includes a diagram for the District, showing the area and properties proposed to be assessed, an assessment of the estimated costs of the maintenance, operations and servicing the improvements, and the net amount upon all assessable lots and/or parcels within the District in proportion to the special benefit received and; WHEREA$; the assessment for each parcel is in compliance with the Proposition 218 Omnibus Implementation Act and Section 4 of Article Kill D-of the California Constitution. The proposed assessment is not proposed to increase by more than the 10% annual increase approved at formation of the District over the Fiscal Year 2017/18 maximum assessment. NOW THEREFORE, only special benefits are assessed and any general benefits have been separated from the special benefits for purposes of this report. The following assessment is made to cover the portion of the estimated costs of maintenance, operation and servicing of said improvements to be paid by the assessable real property within the District in proportion to the special benefit received: Summary of Assessment Fiscal Year 2018/19 Amounts Annual Budget $161,355.40 (Less) General Benefit Contribution by City (13,540.67) (Less) Rounding AdJustmenttzi (0.21) Annual Assessment $147,814.54 (1) Adjustment made to select parcels since amounts plated on the tax roil must he rounded down to even cents. I, the undersigned, respectfully submit the enclosed Engineer's Report and, to the best of my knowledge, information and belief, the assessments herein have been prepared and computed in accordance with the assessment methodology adoptedand approved by the City Council at the time of district formation. John Eganssessment Engineer City of National city iv N Landscape Maintenance District No. 1 (Mile of Cars) 65 of 140 2. OVERVIEW 2.1 Introduction The City formed the District to provide maintenance services to benefit certain parcels in the City. The District was formed in 1995 and the levies are made pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and. highway Code (the "Act"). The City designated the Mile of Cars Association as the entity that maintains and administers the improvements and services funded by the District. The Engineer's Report (the "Report") describes the District and the annual assessment per parcel for Fiscal Year 2018/19, which is based on the historical and estimated costs to maintain the improvements and provide the services that benefit parcels within the District. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessor's Parcel Number by the San Diego County Assessor's Office. The San Diego County Auditor - Controller uses Assessor's Parcel Numbers and specific Fund Numbers to identify on the tax roll, properties assessed for special district benefit assessments. Following consideration of public comments at a noticed public hearing, and following review of the Report, the City Council may confirm the Report as submitted, and may order the levy and collection of assessments for Fiscal Year 2018/19. If approved, the assessment information shall be submitted to the County Auditor -Controller, and included on the property tax roll for each benefiting parcel for Fiscal Year 2018/19. 2.2 Description of the District Boundaries The District's improvements are generally located along National City Boulevard and bounded by.l8th Street to the north and 33rd Street and State Route 54 (SR 54) to the south. 2.3 Description of Improvements A general description of the improvements to be maintained under these proceedings is described as follows, but, shall not be limited to: 1„ Median improvements o Landscape planting and irrigation • Colored concrete hardscape Lighting system • Graphic panels, banners and signage © Painted crosswalks Identification sign at 23rd Street and McKinley Avenue MNBSCity of National City Landscape Maintenance uistrh i No. 1(Mlle of Cars} 66 of 140 2. Frontage improvements • Improvements to parkways on both sides of National City Boulevard between 18th Street and 33rd Street • Landscape planting and irrigation • Colored concrete sidewalks and mow curbs • Street furniture 2.4 Description of Maintenance The maintenance of the improvements shall include the furnishing of services and materials for the ordinary and usual maintenance and servicing of the improvements, including but shall not be limited to: 1. General Plant Maintenance • Mowing, trimming,pruning and weeding ▪ Watering, including water usage • Fertilizing • Plant replacement • Periodic skinning of palm trees 2. Maintenance of Irrigation System • Adjustment of timers • Repair/replacement of worn-out, stolen or malfunctioning equipment 3. Periodic restriping of decorative crosswalks 4. Periodic repainting of metal benches and trash receptacles S. Periodic repainting and repair of light poles, graphic panels, signage and other miscellaneous equipment 6. Maintenance of electrical system • Bulb replacement • Repair/replacement of worn out or malfunctioning equipment • Electrical energy charges 7. Litter removal 8. Trash pick-up S. Other repairs of damage caused by vandalism and/or traffic accidents City of National City t if ) Landscape Maintenance District No. 1(Mile of Cars) 67 of 140 3. ESTIMATE OF COSTS 3.1 District Budget The cost of servicing, maintaining, repairing and replacing the improvpnents as described in the Description of Maintenance are summarized in the table below. Estimated expenditures are shown along with the incidental expenses to be funded by the District. The following table summarizes the components that make up the Fiscal Year 2018/19 estimate of costs for the District: ©escriptinn Median . i:o'ontage Improvements lmie i.v,ieit en;ti Total Maintenance Costs 1. Lawn planting care 2. Median planting care 3. Palm tree maintenance 4. Water usage 5. Refurbishment of graphic panels 6. General maintenance of electrical system/lights 7. Electrical usage 8. Refurbishment of decorative crosswalks 9. Reserves Total Cost of Annual Maintenance: Incidental Expenses A. Administration B. Ether contractual obligations(1) C. Engineering 0 City expenses E. Consultant fees F. County collection fees Total incide atals: Total Estimated Annual Cost: (Less) General Benefit Contribution(2): $0.00 $42,678.29 21,863.06 0.00 4,095.00 4,095.00 13,836.67 13,836.67 20,000.00 0.00 3,046.11 0.00 15,000.00 0.00 250.00 250.00 250.00 250.00 $78,340.84 $61,109.96 $3,000.00 $3,000.00 4,950.00 4,950.00 0.00 0.00 2,750.00 2.7501 250.00 250.00 2.30 2.30 1te5.3� $10,952.30 $89,293.14 $72,062.26 $42,678.29 21,863.06 8,190.00 27,673.34 20,000.00 3,046.11 15,000.00 500.00 500.0E $139,450.80 $6,000.00 9,900.00 0.00 5,500.00 500.00 4.60 $21,904.60 $161,355.40 357.606.88) (55,933.771 P$13,540.65) YO AL ANNUAL A55ES$6 iENT(3): $81,686.26 $66,128.49 $147,814.751 (1) includes legal, accounting and advertising. (2) General benefit contribution will be funded from other sources and is not being paid from annual assessments. (3) Does not Include installment rounding of $0.21. O BS City of National City Landscape Maintenance district No. 1(Mile of Cars) 68 of 140 3.2 Reserves The City may establish and collect reserve funds for the District in order to pay for the maintenance and servicing of the improvements prior to December 10 of the fiscal year, or whenever the City expects to receive its apportionment of special assessments and tax collections from the County, whichever is later. The fund may be allowed to accumulate in anticipation of any unforeseen expenses not included in the yearly maintenance costs. The following table details the current and projected reserve balances: Reserve Balance 12/31/2017 Reserve Collection/Reduction FY 2018/19 Reserve 6/30/2019 Projection $144,801.00 $500.00 $145,301.00 City of National City Landscape Maintenance District No.1 (Mile of Cars) 69 of 140 ASSESSMENT DIAGRAM The Assessment Diagram sets forth (a) the exteriOr boundaries of the District and (b) the lines of each kit or parcel of land within the District. The Assessment Diagram further identifies each Rat or parcel by a distinctive number or letter. For a detailed description of the lines and diinensionis of any lot or parcel, ' reference is made to the County Assessor's Map applicable for the next fiscal year, which map shall govern for al! details concerning the lines and dimensions of such lots or parcels, The following pages provide a copy of the Amended Assessment Diagram for the District. NB City of National City Landscape Maintenance District Nio.1(Mile of Cars) 70 of 140 PILED RI THE O.FTCE or THE Tar/ CURIA OF 111E are OF NATIONAL OTT 1M5 ,DAY or , 199E_ OTT OrMATNFHAL /STY STATE OF CAWFOSTIA RECORDED DI ENE mu OF TIC straeramalr CC STRESS OF THE COY OF NA1107 & CM TRS DAY OF . 19'00. ! A®IOb1T (>F SIRENS CRY OF RATIONAL CRY STATE OF CAUFOARA Ail ASSaSSMEHT WAS LEVIED SY THE CRY COUM5L 0P7 1NE LOTS, FUER, ARO PARCELS OF WO ROT09 TX imam SASS ASSESSMENT WAS LEM ON HE AT OFAsonsmoror - TOP* SAID A5 ENAN 4T OPORA 1 D THE MESSMdrLL HIRE RO N' 141E OFFICE OF VIE APPERSTIENVENT 1>F S1RlEM OF MR CRY 0H THE_ DAY F1S90. FR'F'E4544CE 1S 11AOE 1a THE AssESEMERT ROLL women R1 THE OFFICE OR THE ' TENTEN 5541 OF SORTS FOR 11E EXACT MOUNT OF EACH AS&39YRKT LEWD AOWRST EACH PARCEL or INTO SHOW ON 141E Assn:O 81T WORM wow CITY GE WEN& OTT STATE CH CAUFMNIA MO TINS RAY OF WA AT THE 4d]R OF.,...—O'01,O0 _Ji. IT 90d1 OF MAPS CIF ASSESSMENT ANT 0031RORTY FACILITIES OISNOCTS N IRE OFFICE OF THE cowry mono OF THE COUNTY CF SAN MOO. CAUFORNG; _Y_ 4•.. [Kamm CCURIY OF SAN DECO STATE OF CAUFCNOOA AMENDED ASSESSMENT DIAGRAM OF LANDSCAPE MAINTENANCE DISTRICT NO. 1 (MLE OF CARS) CRY OF NATIONAL CITY COUNTY OF SAN DIEGO STATE OF CA FOFIIIA Q SHEET 1 OF 3 :ITS _ _, O 270 i 1 . CO TI-1 E 4 $tl0- -i4 480; VOULEVAPO Iry 570-203- 3 sow Die-'a�g04--7.G4 1$ zoot-2ds}-Ot JED' 96D-353-03 350.3 -444 REVISED 8-1-90 REVISED p0�1yl--97� REVISED 9-119-02f QFp.�IRG1�7I'111S�ED� CCW��y0�9�-03� REVISED 5-28- 1.0 . HO lee Too A00 11����¢pp11(( AOE CF PARCEL O 0014Ri40 UPON PARCEL MAPSS FOR p T5 OH4 NHOTR9ER p18i. NASLAND ENGINEERING NMI 71of140 NE JOB No.105-148 ID4 liSts t rI W W III J z di i, 11 4- AMENDED ASSESSMENT DIAGRAM AAM OF LANDSCAPE MAINTENANCE DfSThICT NO 1(ML.E OF CARS) CITY OF NATIONAL CITY 568•d64-GY TRAREFORTATION AVMS COUNTY OF SAN OHO STATE OF CAUFOPlMA NATIONAL tm BOULEVARD r axe so-no-u I ® sat EXTERIOR BOUNDARY OF OISTPOOT nos is Y S eMs 1 i SHEET 3 OF 3 SWETT MIMED 8-1-98 REVISED 6-11-97 REVISED 6-09-03 REVISED 5-26-04 NASLAND ENGINEERING 73 of 140 P4.E. JOB No. 105.14 a S. ASSESSMENTS The actual assessments for Fiscal Year 2018/19, apportioned to each parcel as shown on the latest equalized roll at the County Assessor's office, are listed and submitted at the end of this section. The description of each lot or parcel is part of the records of the County Assessor of the County of San Diego and such records are, by reference, made part of this Report. 5.1 Method of Apportionment The law requires and the statutes provide that assessments, as levied pursuant to the provisions of the Act, must be based on the benefit that the properties receive from the improvements to be maintained. The statute does not specify the method or formula that should be used in any specie! esesse ie t district proceedings. The responsibility rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. 5.1.1 Identify the Benefit First, it is necessary to identify the benefit that the improvements to be maintained will render to the properties within the boundaries of the District. The improvements significantly improve the visual appearance of the streetscape, making the Mile of Cars a more enjoyable and desirable location for customers. The special signage and lighting provide a unifying theme, benefiting all of the properties within the District. The District's improvernents and services provide benefits to both those properties within the District boundaries and to the community. The benefit conferred to property within the District will be referred to as an "aesthetic benefit." The aesthetic benefit provided by the district improvements and services are supported by the City's General Plan (the "Plan") and the Citywide Goals and Policies regarding Land Use and Community Character for its districts. The Plan states a desire to, "have the community character integrated and to ensure that physical forms, patterns, and aesthetic features advance the City's desire for a higher quality of life." The aesthetic benefits provided by .he improvements and services support the following City policies outlined in the Plan: ▪ Policy LU-5.3: Recognize the diverse needs of the City's business districts through the development of policies, design guidelines, and implementation measures specific to the unique requirements of each district. • Policy LU-5.4: Allow for adaptive reuse of vacant car dealerships and the establishment of new compatible uses along the Mile of Cars. Policy LU-5.9: Encourage members of the business community to participate in implementing actions to improve business districts. Policy LU-5.10: Assist the business community in evaluating National City's marketing and development potential and in identifying development strategies that are beneficial to the public and private sectors. • Policy LU-9.1: Design developments along mixed -use and "community corridors" for the comfort and enjoyment of pedestrians and bicyclists. This includes features such as street trees, placing buildings close to the street, de-emphasizing parking lots and garages, limited driveway cuts, NB City of National City Landscape Maintenance District No. (Mile of Cars) 74 of 140 traffic -calming features, clearly defined street crossings, adequate lighting, and street furnishings where appropriate. • Policy LU-9.4: Encourage an overall high quality streetscape design, where feasible, that promotes narrow roadways, bike lanes; on -street parking, minimal curb cuts; enhanced crosswalks; appropriate sidewalk widths, landscaped medians and parkways; street trees, planters, and wells; street lighting; street furniture; way finding; enhanced paving; public art; and other features that contribute to the desired character for National City, where appropriate. fl Policy LU-11.2: Identify gateways at major entrances to the City using such features as buildings, street trees, welcome signs, decorative lighting, archways, and other design techniques to announce the gateway. • Policy LU-11.4: Recognize, maintain, and enhance the character and identity of residential neighborhoods and business districts. • Policy LU-11.7: Encourage residential and businesses to clean and maintain their properties and public spaces to further a sense of ownership and community pride. Policy LU-11.8: Require the sensitive placement, screening, and/or treatment of utility meters, boxes, valves, vaults, switches, plumbing, wiring, fences, etc. to eliminate or minimize the aesthetic impact to the neighborhood. • Policy LU-11.9: Encourage the improvement of existing signage to help promote a more attractive street scene in business districts. The Plan states these policies are important because a positive community image and quality community design instills a sense of pride and well-being in the community. The aesthetic benefit attained as a result of the services and improvements provided by the District is detailed below. Aesthetic Benefit The aesthetic benefit relates to an improvement In the District's visual appearance as a result of the District improvements and services. The beautification of property within the District can best be described as the ability for the property within the District to develop and operate at the property's highest and best use. Properties within the District receive the following aesthetic benefits as a result of the District's improvements and services: Uniform and up to date streetscape and median and frontage improvements create cohesion throughout the District from 18th Street to SR 54. This District cohesion enhances the experience for all stakeholders. The improvements and services enhance the community identity of the Mile of Cars area, which will lead to a stronger and healthier street corridor. The image of the Mile of Cars area is improved by maintaining the median and frontage improvements. • The District revitalizes and beautifies the Mile of Cars area. This revitalization encourages new business development and existing business retention and expansion which overall reduces vacancies and increases lease rates for property, more specifically, the auto dealerships located within the District. • The streetscape improvements encourage an increase in activity throughout the District. The Mile of Cars area becomes more pedestrian -friendly, thus improving activity for residents and businesses alike. City of National City Landscape Maintenance District No. 1 (Mile of Cars) 75 of 140 o Upgraded median and frontage amenities provided by the.Distriet enhance the appearance, desirability, and experience of the properties directly fronting the improvements provided throughout the District. • The streetscape improvements add aesthetic value to property adjacent to the improvements, but the improvements also make the property appear more stable and prosperous. The aesthetic benefit received by properties within the District assists each property in developing and operating at its highest and best use. Separation of General Benefit Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must then "separate the general benefits from the special benefits conferred," and only the special benefits can be included in the amount of the assessments imposed. General benefit is an overall and similar benefit to the public at large resulting from the improvements and services to be provided. The District improvements and maintenance services, which are more fully presented in Section 2 of this Report, will be provided within the District boundaries only. There Will be no improvements or maintenance services provided by the District outside of the District boundaries. The District provides aesthetic benefits to the properties within the District. However, it is recognized that the District also provides a level of benefit to some property and businesses within close proximity to the District, as well as visitors and individuals passing through the District. Vehicular and pedestrian traffic from property within and outside of the District, as well as individuals passing through the Mile of Cars area will be able to enjoy the improvements and maintenance services. Therefore, it is necessary to quantify the general benefits created as a result of the District improvements and services. Quantification of General Benefit As previously mentioned, general benefit is an overall and similar benefit to the public at iarge resulting from the improvements and services which are funded by the assessment revenue. The District improvements and maintenance services will be provided within the District bores only. There will be no improvements or maintenance services provided by the District outside of the District boundaries. General benefits accrue to individuals "walking through" the District and to vehicles "passing through" the District. Individuals waiking through the District are typically people who live in close proximity and whose origin or destination neither begins with nor ends at a parcel within the District. Any walking that begins with or ends at a parcel within the District are considered part of the special benefit for those parcels .within the boundaries of the District. Vehicles passing through the District are those vehicles whose origin or destination neither begins with nor ends at a parcel within the District. Any vehicle trips that begin with or end at a parcel within the District are considered part of the speciai benefit for those parcels within the boundaries of the District. For the purposes of this analysis, it was determined that the general benefit quantification should be focused on vehicle trips passing through the District because National City Boulevard is a major thoroughfare which connects and provides access to SR 54. BSCity of National City Landscape Maintenance District No. 1 (ia4ife of Cars) 76 of 140 To quantify and separate the amount of general benefit received by the general population as a result of the improvements and services provided by the assessment revenue, it has been determined that general benefits accrue mainly to vehicles "passing through" the District. Meaning, any vehicle using the City's streets that lie within the boundaries of the District that is coming or going to a parcel within the District ultimately is not part of the "general public" benefttting from the proposed improvements and services. Accordingly, the separation of general benefits from special benefits willbe measured by that estimated portion of vehicle trips "passing through" the District. in order to determine the estimated portion of the vehicle trips "passing through" the District, trip generation data was collected for each parcel within the boundaries of the District using San Diego County assigned land use codes and property characteristics. Each land use code was categorized and located in - the ITE Trip Generation Manuals — 2nd Edition. Using the property characteristics and data gathered from the ITE Trip Generation Manuals, the estimated amount of Average Daily Trips (ADT) was calculated for each parcel within the boundaries of the District. The ADT were then added together for each parcel within the boundaries of the District to arrive at a total amount of vehicle trips generated by the District, which equaled 13,385 ADT. The total average vehicle trips were then compared to the average vehicle trip generation data detailed in the City of National City Comprehensive Land Use Update (Transportation and Circulation) for the streets running through the District, which equaled 14,825 ADT. The comparison concluded that 90.29% of all vehicle trips passing through the District were coming or going to a parcel within the boundaries of the District, hence 90.29% of all vehicle trips passing through the District are designated as benefiting from the special benefits provided by the District. As a result, 9.71% of all vehicle trips passing through the District are general in nature and hence, do not receive any special benefit from the District. Therefore, 9.71% of the benefits of the services are considered general benefit. Accordingly, 90.29% of the benefit from the improvements and services are considered to provide special benefit to the properties within the District and thus are subject to the assessment. 5.1.2 Apportionment of Costs In further making the analysis, it is necessary that the property owners receive a special and direct benefit distinguished from that of the general public. in this case, an in-depth analysis was made and several factors are being used in the final method and spread of assessment. All of the improvements are intended to be of direct benefit to properties within the District. These improvements require significantly more maintenance than normally provided by the City. It is therefore appropriate that the properties receiving the benefit be assessed for the additional cost. Lineal frontage was assigned as the assessment variable by the assessment engineer because all of the special aesthetic benefits received by properties within the District from the improvements and services provided, using revenues from the annual assessment levy, can be quantified best by identifying the lineal frontage of the property along National City Boulevard. Lineal frontage is a tangible property characteristic that clearly ties the aesthetic benefits received by parcels within the District based upon the amount of frontage of each property, which is where the aesthetic benefit is to be received and realized. The improvements and maintenance services being provided to and enjoyed by the parcels within the District provide an aesthetic benefit not provided to any parcels outside of the District boundaries. The —_� City of National City ' Landscape Maintenance District No. 1 (Mile of Cars) 77 of 140 annual assessment is based upon a parcel's lineal frontage unless otherwise ident;fied by the original assessment engineer, as previously approved by property owners at the formation of the District. There are generally two categories of improvements to be maintained by the District —the median improvements and the frontage improvements. The median improvements benefit all properties within the District. The improvements to the parkway (referred to herein as Frontage improvements) benefit those properties which they abut. The specific method of spreading the assessment is described below: Median Improvements 1. The total cost for maintenance of the Median improvements is apportioned to all parcels in the -District and is based on the frontage of each parcel along -National City Boulevard. 2. Parcel 32 (APN 562-77_0-11) does not have frontage on Ma_t onai City Boul^vard, but receives some benefit from median improvements and maintenance services benefiting properties within the boundaries of the District. As a result, the original assessment engineer determined that the parcel received a lower level of benefit and therefore assigned 100 frontage feet of benefit to the parcel. Frontage ftttprovements 3. The total cost for maintenance of the Frontage Improvements is apportioned to all parcels in the District and is based on the frontage of each parcel along National City Boulevard. 4. Parcel 32 (APN 562-220-11) does not have frontage on National City Boulevard. As such, Parcel 32 receives no benefit from the frontage improvements. 5. The frontage of each parcel is determined from current assessor's. maps for the County of San Diego, State of California. All frontage dimensions have been rounded to the nearest foot. 5.2 Maximum Annual Assessment Rates The maximum annual assessment to be levied on all properties within the District In any fiscal year shall be subject to an annual escalation of up to 10% based upon actual and anticipated expenditures. NB City of National City '�.�� Landscape Maintenance District No. 1 (Mile of Cars} 78 of 140 The following table shows the historical maximum annual assessment rates. Fiscal Year Percentage Increase Maximum Frontage Rate Per Frontage Foot Maximum Median Rate Per Frontage foot Total Maximum Rate Per Frontage Foot (1) Actual Percentage Increase Total Actual Rate Per Frontage Foot 1996/97 N/A $3.29 $6.43 $9.72 N/A $9.72 1997/98 10% 3.62 7.07 10.69 16.56% 10.69 1998/99 10% 3.98 7.78 11.76 -2.12% 11:09 1999/00 10% 4.38 8.56 12.94 -0.18% 11.07 2000/01 10% 4.82 9.41 14.23 3.97% 11.51 2001/02 10% 5.30 10.35 15.66 -8.60% 10.52 2002/03 10% 5.83 11.39 17.22 4.85% 11.03 2003/04 10% 6.41 12.53 18.95 1.99% 11.25 2004/05 10% 7.05 13.78 20.84 2.76% 11.56 2005/06 10% 7.76 15.16 22.93 1.04% 11.68 2006/07 10% 8.54 16.68 25.22 5.91% 12 37 2007/08 10% - 9.39 18.35 27.74 10.91% 13.72 2008/09 10% _ 10.33 20.18 30.52 7.80% 14.79 2009/10. 10% 11.36 22.20 33.57 9.47% 16.19 2010/11 10% 12.50 24.42 36.93 4.20% 16.87 2011/12 10% 13.75 26.86 40.62 -6.64% 15.75 2012/13 10% 15.12 29.55 44.68 0.32% 15.80 2013/14 10% 16.64 32.51 49.15 -1.96% 15.49 2014/15 10% 18.30_ 35.76 54.07 -2.19% 15.15 2015/16 10% 20.13 39.33 59.46 -0.26% 15.11 2016/17 10% 22.15 43.27 65.42 4.96% 15.86 2017/18 10% 24.36 47.60 71.96 -1.07% 15.69 2018/19 10% 26.79 52.36 79.15 4.40% 16.38 (1) Rates are truncated. Amounts are rounded. The annual assessment shall not exceed the maximum assessment, unless the appropriate Proposition 218 proceedings are conducted by the City to authorize an increase beyond the maximum assessment amount. The actual combined annual assessment rate for Fiscal Year 2018/19 is $16.38, which represents a 4.40% increase from Fiscal Year 2017/18. 5.S Assessment Roil The proposed Fiscal Year 2018/19 District assessment roll is listed on the following page. City of National City L }, Landscape Maintenance District No. 1(Mile of Cars) 79 of 140 APN Sty of National City Landscape Maintenance District No. 1 (Mile of Cars) Assessment Roll Fiscal Year 2018/19 Owner Frontage (Feet) Levy Mist Adis Total 560-203-03-00 560-204-02-00 560-204-04.00 560-210.01-00 560-210-04-00 560-210-40-00 560-210-41-00 560-210-42-00 560-251-08-00 560-271-07-00 560-271-09-00 560-271-14-00 560-271-15-00 560-330-03-00 560-393-03-00 560-393-04-00 562-021-01-00 562-021-07-00 562-031-13-00 562-031-14-00 562-090-06-00 562-100-13-00 562-100-14-00 562-150-13-00 562-160-07-00 562-180-32-00 562-180-33-00 562-220-11-00 562-220-13-00 562-220-31-00 562-220-32-00 562-251-37-OD 562-251-38-00 562-252-16-00 562-321-07-00 562-321-08-00 562-330-35-00 562-330-42-00 562-330-43-00 562-340-09-00 562-340-47-00 562-340-48-00 562-340-49-00 562-340-50-00 562-340-69-00 562-340-70-00 FUENTES FRANK SEPARATE PROPERTY TRUST 08-13-96 CAPPS DIANE L & BALL 1998 TRUST BALL JOHN D II HATTON RONNIE & HATTON PAM LTC PROPERTIES L L C CAPPS DIANE L & BALL 1998 TRUST CAPPS DIANE L & BALL 1998 TRUST LTC PROPERTIES L L C CAPPS DIANE L & BALL 1998 TRUST CAPPS DIANE L & BALL 1998 TRUST BALL AUTOMOTIVE GROUP CAPPS DIANE L & BALL 1998 TRUST CAPPS DIANE L & BALL 1998 TRUST SKR3LP PNJ PROPERTIES L L C FALK PROPERTIES N C L L C POLAKOFF GARY & DIANE 2401 TRUST DIAZ LUIS 1 & MARIA G 2004 FAMILY TRUST 01-28-04 BALL JOHN II BALL JOHN it WEBSTER GEORGE H SECOND LIVING NON -MARITAL TRUST BALL JOHN D II WEBSTER GEORGE H SECOND LIVING NON -MARITAL TRUST GEN 3 PROPERTIES ONE L L C GEN3 PROPERTIES TWO LLC GEN3 PROPERTIES TWO LLC GEN3 PROPERTIES THREE LLC HARRISON RESIDUAL TRUST & VAUGHN FAMILY LIVING TRUST 02-06-13 MCCUNE MOTORS <LF> MCCREDIE TOD C TRUST 03-28-96 (55 MCCUNE MOTORS <Lf> MCCREDIE TOD C TRUST 03-28-96 (55 FRANK REAL PROPERTIES II LP C V VENTURES L L C C V VENTURES L L C ERM r AMILY TRUST 11-19-91 & ERM RUDOLPH F JR S 0 C PROPERTIES L L C CITY OF NATIONAL CITY COMMUNITY DEVELOPMENT COMMISSI MOYNAHAN THOMAS W JR & DARLENE D TRS MOYNAHAN THOMAS W JR & DARLENE D TRS 54/NATIONAL SELF STORAGE L L C WESTCOTT REVOCABLE TRUST 10-28-14 & PARADISE DEBRA J MOSSY IMPORTS L i C MOSSY IMPORTS L L C ESCONDIDO DEVELOPMENT PROPERTIES L L C. PERRY MOTORS/PROPERTIES OF NATIONAL CITY L L C FELICE REAL PROPERTIES I L P FELICE REAL PROPERTIES I L P 291 140 130 125 165 211 50 30 270 75 50 95 100 591 140 480 100 160 110 160 270 135 135 209 300 82 127 100 230 155 314 202 167 330 182 148 249 76 40 300 164 436 291 300 290 300 $4,768.75 2,294.24 3,113.62 2,048.43 2,703.93 3,457.75 819.37 491.62 4,424.62 1,229.06 819.37 1,556.81 1,638.75 9,684.99 2,294.24 7,865.98 1,638.75 2,621.99 1,802.62 2,621.99 4,424.62 2,212.31 2,212.31 3,424.98 4,916.24 1,343.77 2,081.21 901.12 3,769.12 2,540.06 5,145.66 3,310.27 2,736.71 5,407.86 2,982.52 2,425.34 4,080.48 1,245.45 655.50 4,916.24 2,687.54 7,144.93 4,768.75 4,916.24 4,752.38 4,916.26 (0.01) 0.00 0.00 (0.01) (0.01) (0.01) (0.01) 0.00 0.00 0.00 (0,01) (0.01) (0.01) (0.01) 0.00 0.00 (0.01) (0.01) 0.00 (0.01) 0.00 (0.01) (0.01) 0.00 0.00 (0.01) (0.01) 0.00 0.00 0.00 0.00 (0.01) (0.01) 0.00 0.00 0.00 0.00 (0.01) 0.00 0.00 0.00 (0.01) (0.01) 0.00 n n0 0.00 $4,768.74 2,294.24 3,113.62 2,048.42 2,703.92 3,457.74 819.36 491.62 4,424.62 1,229.06 819.36 1,556.80 1,638.74 9,684.98 2,294.24 7,865.98 1,638.74 2,621.98 1,802.62 2,621.98 4,424.62 2,212.30 2,212.30 3,424.98 4,916.24 1,343.76 2,081.20 901.12 3,769.12 2,540.06 5,145.56 3,310.26 2,736.70 5,407.86 2,982.52 2,425.34 4,080.48 1,245.44 655.50 4,916.24 2,687.54 7,144.92 4,768.74 4,916.24 4,752.38 4,916.26 46 Accounts $147,014.75 ($0.21) $147,814.54 80 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 81 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of a Resolution by the City Council of the City of National City accepting the National City 2018/2019 Tax Roll Sewer Service Fees report, which identifies by parcel number, each parcel of real property receiving sewer services 81 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE July 3, 2018 AGENDA ITEM NO. ITEM TITLE: A Public Hearing and Adoption of a Resoiution by the City Council of the City of National City accepting the National City 2018/2019 Tax Roll Sewer Service Fees report, which identifies by parcel nun her, each pared of real property receiving sewer services and the amount of sewer charges for each parcel for FY 2018-19 as required by the California Health and Safety Code Section 5473, Et Seq., pertaining to collection of sewer charges on the tax roll, directing the City Clerk to file the report with the San Diego County Auditor, and directing the City Engineer to file a certification of the sewer service charaes with the San Diego County Auditor. PREPARED BY Roberto Yano, Deputy City Engineer PHONE: (6 i 9) 335-4383 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: STAFF RECOMMENDATION: Hold public hearing to consider the National City 2018/2019 Tax Roll Sewer Service Fees report. BOARD I COMMISSION RECOMMENDATION: N/A Finance MIS ATTACHMENTS: 1, Explanation 2. Report — National City 2018/2019 Tax Roll Sewer Service Fees by Parcel Number for FY 2018-19 (on file at City Clerk's Office) Resolution 82 of 140 Explanation: The City of National City provides sewer services to about 9,000 customers. A Public Hearing is required annually for the preparation and approval of the sewer tax roll. SPwer service charges are collected along with property taxes. Collecting sewer service charges through the tax roll avoids a separate and costly billing process. The charges described in this report have been previously approved by the City Council. This is a request to conduct a Public Hearing on the National City tax roll report, and to subsequently adopt a resolution approving collection of sewer service charges on the tax roll, as authorized by the Uniform Sewer Ordinance and County Water Service Ordinance. The Public Hearing is to consider adoption of the report, which identifies by parcel number, each parcel of real property receiving sewer services and the amount of sewer charges for each parcel for FY 2018-19 as required by the California Health and Safety Code Section 5473, et seq., pertaining to collection of sewer charges on the tax roll. Said report is on file with the Office of the City Clerk. The Notice of Public Hearing was published by the City Clerk's Office in accordance with Government Code Section 66017. Pursuant to Ordinance No. 2017-2442 passed on 12/5/2017, the City Council adopted a five-year sewer service fee rate adjustment schedule commensurate with projected Regional Wastewater treatment increases and elected to have sewer service charges collected on the tax roll, as provided by California Health and Safety Code Section 5473 et seq. The City of Nations! City sewer services fees for residential customers are monthly flat rates based on water consumption for domestic users. For commercial and industrial customers, the charges arc variable and based on annual water consumption and the strength of the sewage they generate (low, medium or high). The following table summarizes the five-year rate plan adopted by the City Council in December of231. . The costs of wastewater collection, transportation and treatment have increased dramatically in recent years and the forecast is for them to continue to increase in the coming years. National City is a member of the Joint Powers Association (JPA), a twelve member agency which uses the City of San Diego Treatment Facilities primarily the Point Loma Treatment Plant located in Point Loma, San Diego. The JPA shares the cost of the operation and maintenance of this plant and related infrastructure. The Point Lorna Wastewater Treatment Plant is currently undergoing upgrades and the City of San Diego is also implementing the Pure Water Program which requires some cost sharing for the parts which are related to sewer treatment from the JPA. The City will be closely monitoring the actual impact on our treatment costs as the Pure Water Program costs become more certain. 83 of 140 The City of National City has completed the rate study of the current sewer charges. This study identify the need to raise sewer service charges for future fiscal years. The recommended rate increase was approved on December 5, 2017 and is as follows: National City Sewer Services Rates for FY 19-23 Residential Flat Rates (per month) Single Family Residence Multi -Family Residence Mobile Homes Commercial Variables Rates (per FICF) Suspended Solids/BOD Strength Category Commercial - Low Commerciai - Medium Low Commercial - Medium Commercial - Medium High Commercial - High FY 2019 Monthly $ 35.23 $ 27.48 $ 21.49 FY2020 FY 2021 Monthly Monthly $ 38.68 $ 42.47 $ 30.17 $ 33.13 $ 23.60 $ 25.91 FY 2022 FY 2023 Monthly Monthly $ 46.61 $ 51.18 $ 36.36 $ 39.92 $ 28.43 $ 31.22 Suspended Solids/BOD Strength FY 2019 FY2020 FY 2021 FY 2022 FY2023 200 PPM $ 3.61 $ 3.97 $ 4.35 $ 4.78 $ 5.25 ?n1 to 280 PPM $ 3.89 $ 4.33 $ 4.73 $ 5.13 $ 5.66 281 to 420 PPM $ 4.69 $ 5.37 $ 5.76 $ 6.13 $ 6.80 421 to 600 PPM $ 5.48 $ 6.40 $ 6.80 $ 7.12 $ 7.95 > 600 PPM $ 6.82 $ 8.14 $ 8.55 $ 8.79 $ 9.88 84 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 85 The following page(s) contain the backup material for Agenda Item: Public Hearing on the Introduction of an Ordinance of the City Council of the City of National City amending Title 13, Section 13.22.060 Work required Exclusions Conveyance of property (A) (1.), of the National City Municipal Code establishing public i 85 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. ITEM TITLE: A Public Hearing on the introduction of an Ordinance of the City Council of the City of National City amending Titie 13, Section 13.22.060 — Work required — Exclusions — Conveyance of property (A) (1.), of the National City Municipal Code establishing public improvement requirements for single building permits. PREPARED BY: Luca Zappiello, Junior Engineer -- Civil PHONE: 3 19-336-4360 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: DEPARTMENT: Engineering/Public Works APPROVED BY: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Introduce Ordinance for first reading. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation +mil Attachment (A) and Attachment (B) 2. Proposed Ordinance 86 of 140 Explanation Title 13, Section 13.22.060 — Work required — Exclusions — Conveyance of property (A) (1.) of the City of National City Municipal Code defines public improvement requirements for single building _ permits, including the type and maximum dollar threshold of public improvements and exemptions. See Attachment A for existing requirements. Engineering staff proposes to amend Title 13, Section 13.22.060 to expand the types of exemptions in an effort to reduce the burden on property owners and expedite permits for lower building valuation projects, such as minor additions to single-family dwellings (e.g. garages, patios, swimming pools). The proposed amendments are highlighted in Attachment B. Staff will return tc City Council at the regularly scheduled meeting of July 3, 2018 with a Public Hearing on the second reading of the Ordinance, inclusive of any changes directed by City Council at the end of the Public Hearing on the introduction of the Ordinance. City Council will then take action, pursuant to their consideration, to adopt the Ordinance. 87 of 140 ATTACHMENT "A" Chapter 13.22 - STREET IMPROVEMENTS Sections: 13.22.060 - Work required —Exclusions Conveyance of property. A. 1. Portland cement concrete curbs, gutters, driveways, pedestrian ramps (in nonresidential areas only) sidewalks and one-half width of local street permanent paving shall be constructed along all contimxous street frontages, including replacement of all damaged or broken improvements, except where ..b replacement such darriages have been determined by the city engineer to have been caused by city -owned street trees. Such work to be done shall not exceed, in costs, ten percent of the valuation of the building improvement permits as determined by the director of building and housing. Single -building permits with a valuation of ten thousand dollars or less, and permits for signs only, are excluded from the requirements of this chapter, as are permits for work required to repair a property after an accident, natural disaster or act of God. Repair in this instance is defined as that work necessary to return the property to its conditions it existed just prior to the accident, natural disaster or act of God. 2. In all cases, such building permit valuations shall be the sum of all such valuations shown on all building permits issued for that property within the immediately preceding twenty -four -month period, as determined by the director of building and housing. 88 of 140 • Chapter 13.22 - STREET IMPROVEMENTS Sections: 13.22.060 - Work required —Exclusions --Conveyance of property. A. 1. Portland cement concrete curbs, gutters, driveways, pedestrian ramps (in nonresidential areas only) sidewalks and one-half width of local street permanent paving shall be constructed along all contiguous street frontages, including replacement of all damaged or broken improvements, except where such damages have been determined by the city engineer to have been caused by city -owned street trees. Such work to be done shall not exceed, in costs, ten percent of the valuation of the building improvement permits as determined by the director of building and housing. Single building permits me-e eluded F „ the r ments-ef this el, to t 1 Trap ", re 1 r f 1 r afar asvu+, u+ l di t .t f n a ATTACHMENT "B" God. Exclusions a. Single -building permits with a valuation of one hundred thousand dollars or less; b. Permits for signs only; c. Permits for new construction and/or tenant improvements that do not increase occupancy for persons or vehicles; d. Permits for construction of accessory structures for single-family dwellings such as garages, swimming pools, decks or patios; e. Permits for work required to repair a property after an accident, natural disaster or act of God. Repair in this instance is defined as that work necessary to return the property to its conditions it existed just prior to the accident, natural disaster or act of God. 2. In all cases, such building permit valuations shall be the sum of all such valuations shown on all building permits issued for that property within the immediately preceding twenty -four -month period, as determined by the director of building and housing. 89 of 140 ATTACHMENT "B„ • Chapter 13.22 - STREET IMPROVEMENTS Sections: 13.22.060 - Work required —Exclusions —Conveyance of property. A. 1. Portland cement concrete curbs, gutters, driveways, pedestrian ramps (in nonresidential areas only) sidewalks and one-half width of local street permanent paving shall be constructed along all contiguous street frontages. -iincluding replacement of al; damaged or broken improvements, except where such damages have been determined by the city engineer to have been caused by city -owned street trees. Such work to be done shall not exceed, in costs, ten percent of the valuation of the building improvement permits as determined by the director of building and housing. Exclusions a. Single -building permits with a valuation of one hundred thousand dollars or less; b. Permits for signs only; c, Permits for new construction and/or tenant improvements that do not increase occupancy for persons or vehicles; d. Permits for construction of accessory structures for single-family dwellings such as garages, swimming pools, decks or patios; e. Permits for work required to repair a property after an accident, natural disaster or act of God. Repair in this instance is defined as that work necessary to return the property to its conditions it existed just prior to the accident, natural disaster or act of God. 2. In all cases, such building permit valuations shall be the sum of all such valuations shown on all building permits issued for that property w thi the im.aaediateiy preceding twenty -four -month period, as determined by the director of building and housing. 90 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 91 The following page(s) contain the backup material for Agenda Item: Public Hearing on the adoption of a Resolution of the City Council of the City of National City approving the issuance by the California Statewide Communities Development Authority of Multifamily Housing Revenue Bonds with no fiscal impact to the City and 91 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. ITEM TITLE: Public Hearing on the adoption of a Resolution of the City Council of the City of National City approving the issuance by the California Statewide Communities Development Authority of Multifamily Housing Revenue Bonds with no fiscal impact to the City and not to exceed $120,000,000 in outstanding aggregate principal to finance the acquisition and rehabilitation of two existing affordable senior rental housing projects known as Kimball and Morgan Towers respectively located at 1317 "D" Avenue and 1415 "D" Avenue in National City. PREPARED BY: Carlos Aguirre, Acting Housing & Economic Development Director PHONE; (619) 336-4391 EXPLANATION: See Attachment No. 1. DEPARTMENT: :us.ing & Economic Dev. APPROVED FINANCIAL STATEMENT: ACCOUNT NO. There is no fiscal impact to the City. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: The adoption of this resolution in not subject to the provisions of the California Environmental Quality Act (CEQA) because the action will not have the potential for causing a significant effect on the environment. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1: Background Report 2: Public Hearing Proof of Publication 3: Resolution 92 of 140 Attachment No. 1 Background Report Kimball Tower Housing Associates, L.P. (the "Kimball Borrower") has requested that the California Statewide Communities Development Authority ("CSCDA") serve as the municipal issuer of tax-exempt multi -family housing revenue bonds in an aggregate principal amount not to exceed $70,000,000 (the "Kimball Bonds"). The proceeds of the Kimball Bonds will be used for the purpose of making a loan to the Kimball Borrower, to enable the Kimball Borrower to finance the acquisition, rehabilitation, improvement and equipping of an existing 152-unit affordable multifamily housing rental project located at 1317 D Avenue, National City, California and known as Kimball Tower (the "Kimball Project"), which will be owned and operated by the Kimball Borrower. The Kimball Borrower will acquire the Kimball Project, rehabilitate the exterior and interior of the Kimball Project, and extend the affordability of the Kimball Project for 55 more years. The Kimball Project is comprised of 150 one -bedroom units reserved for families with income at or below 50% to 60% of the area median income, as well as two manager's units. Additionally, Morgan Tower Housing Associates, L.P. (the "Morgan Borrower" and along with the Kimball Borrower, the "Borrowers") has requested that CSCDA serve as the municipal issuer of tax-exempt multi- family housing revenue bonds in an aggregate principal amount not to exceed $50,000,000 (the "Morgan Bonds" and along with the Kimball Bonds, the "Bonds"). The proceeds of the Morgan Bonds will be used for the purpose of making a loan to the Morgan Borrower, to enable the Morgan Borrower to finance the acquisition, rehabilitation, improvement and equipping of an existing 152-unit affordable multifamily housing rental project located at 1415 D Avenue, National City, California and known as Morgan Tower (the "Morgan Project"), which will be owned and operated by the Morgan Borrower. The Morgan Borrower will acquire the Morgan Project, rehabilitate the exterior and interior of the Morgan Project, and extend the affordability of the Morgan Project for 55 more years. The Morgan Project is comprised of 151 one - bedroom units reserved for families with income at or below 50% to 60% of the area median income, as well as one manager's unit. The sponsor of both Kimball Tower and Morgan Tower is Community HousingWorks, a San Diego based nonprofit owner and operator of affordable housing projects. In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of National City ("City") must conduct a public hearing (the "TEFRA Hearing") providing the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Adoption of the resolution is solely for the purposes of satisfying the requirements of the Tax Equity and Fiscal Responsibility Act (TEFRA), the Internal Revenue Code and the California Government Code Section 6500 (and following). Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an "applicable elected representative" of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Projects. CSCDA is a joint powers authority sponsored by the League of California Cities ("League") and the California State Association of Counties ("CSAC"). CSCDA was created by the League and CSAC in 1988 to enable local government and eligible private entities access to low-cost, tax-exempt financing for projects that provide a tangible public benefit, contribute to social and economic growth and improve the overall quality of life in local communities throughout California. CSCDA is comprised of more than 530 members, including the City of National City. CSCDA has issued more than $60 billion through 1,600+ financings since 1988 and consistently ranks in the top 10 of more than 3,000 nationwide public issuers of tax-exempt debt, as measured by annual issuance amount. There is no fiscal impact to the City. The Bonds will be issued as limited obligations of CSCDA, payable solely from revenues and receipts derived from a loan to be made by CSCDA to the Borrowers with the Bond proceeds. The City bears no liability with respect to the issuance of the Bonds. Further, the City is not a party to any of the financing documents related to the Bond issuance and is not named in any of the disclosure documents describing the Bonds or the proposed financings. 93 of 140 Attachment No. 2 NOTICE OF PUBLIC HEARING California Newspaper Service Bureau Public Notice Advertising Since 1934 Tel 1-800-788-7840 Fax 1-800-474-9444 Local Offices and Representatives in: Los Angeles, Santa Ana, San Diego, Riverside/San Bernardino, San Francisco, Oakland, San Jose, Sacramento Special Services Available in Phoenix DECLARATION I am a resident of Los Angeles County, over the age of eighteen years and not a party to or interested in the matter noticed. The notice, of which the annexed is a printed copy appeared in the: SAN DIEGO UNION -TRIBUNE On the following dates: 06/18/2018 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at Los Angeles, California, this 19th day of June 2018 Signature 3143501 "The only Public Notice which is justifiable from the standpoint of true economy and the public interest, is that which reaches those who are affected by it" NOTICE I5 HEREBY GIVEN that the City Council of the city of National City (the "City"), at its regular meeting on Tuesday, July 3, 2016, will hold a public hearing end consider Approval of the Issuance by the California Statewide Communities De- velopment Author- ity (the "Authority") of one or more series of multifamily housing revenue bonds'(col- lectively, the "Bonds") In the aggregate prin- cipal amount not to exceed $120,000,000 to assist In the financ- ing of the acquisition and rehabilitation of the following multi- family rental housing developments (col- lectively, the "Prot- ects." and each, a "Protect"): Name and Location Kimball Tower Apart- ments 1317 D Avenue National Clty, Califor- nia 91950 Approximate Num- ber of Units 152 Maximum Amount of Bonds S70,000,000 Name and Location Morgan Tower Apart- ments 1415 D Avenue National Clty, Califor- nia 91950 Approximate Num- ber of Units 152 Maximum Amount of Bonds $50,000,000 The amount of Bonds to be Issued for a Project shall not ex- ceed the applicable amount set forth above, provided that the aggregate princi- pal amount of Bonds Issued for all Prot- ects shall not exceed $120,000,000. Each Project will be owned by a limited partner- ship to be established by Community Hous- IngWorks or an affili- ate thereof (the "Bor- rowers"). The Bonds will not constitute an indebt- edness or obligation, or a pledge of the faith and credit of, the City, The Bonds will be special, limited obligations of the Au- thority payable solely from the revenues of the Projects and other amounts pledged by the Borrowers. All those interested In matters relating to the issuance of the Bonds and the financ- ing of the acquisition and rehabilitation of the Projects are invit- ed to attend and be heard at the meeting, which wit commence no earlier than 6:00 p.m. and will be held In the Civic Center Council Chambers located at 1243 Na- tional City Boulevard, National Clty, Calirar. ilia, If you have any questions regarding this matter, please contact the Acting Di- rector of Housing and Economic Develop- ment Department at 140 East 12th Street, Suite B, National Clty, California 91950, or (619) 336-4391. Dated: June 18, 2018 6/16/18 CNS-31435010 THE SAN DIEGO UNION 94 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 95 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit to operate a church at an existing building located at 1624 East 18th Street. (Applicant: George Brambila) (Case File 2018-07 CUP) (Planning) 95 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: f July 3, 2018 AGENDA ITEM NO. 1 ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit to operate a church at an existing building located at 1624 East 18th Street. (Applicant: George Brambila) (Case File 2018-07 CUP PREPARED BY: Chris Stanley C. PHONE: 619-336-4381 EXPLANATION: DEPARTMENT: 1pla ing. APPROVED BY: 1The applicant applied for a Conditional Use Permit (CUP) for a church at a currently vacant 2,407 square -foot commercial building. Operating hours would be 9:30 a.m. to 6:30 p.m. on Sundays and 7:00 p.m. to 8:30 p.m. on Wednesdays. The Planning Commission conducted a public hearing on June 18, 2018. Commissioners asked questions regarding the prior use, loss of commercial space, building 'improvements, non -permitted construction at the site, and business operations. The Commission recommended approval of the CUP subject to attached findings and conditions. The attached Planning Commission staff report describes the proposal in detail.j FINANCIAL STATEMENT: ACCOUNT NO. 1 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: Categorical Exemption — Class 1, Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: 1 Finance MIS STAFF RECOMMENDATION: !Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. I BOARD / COMMISSION RECOMMENDATION: IThe Planning Commission recommended approval of the Conditional Use Permit. Ayes: Flores, Garcia, Quintero, Sendt, Yamane Abstain: Baca Absent: Dela Paz, I ATTACHMENTS: �1. Overhead 3. Reduced Plans 2. Planning Commission Staff Report 4. Resolution No. 2018-10 (a) 96 of 140 2018-07 CUP —1624 East 18th Street — Overhead ATTACHMENT 1 97 of 140 11"" UA CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Title: Case File No.: Location: Assessor's Parcel Nos.: Staff report by: Applicant: Zoning designation: Adjacent zoning: North: East: South: West: Environmental review: Staff recommendation: Item no. 3 June 18, 2018 PUBLIC HEARING — CONDITIONAL USE PERMIT TO OPERATE A CHURCH AT AN EXISTING BUILDING LOCATED AT 1624 EAST 18TH STREET 2018-07 CUP 1624 E. 18th Street 561-360-48-00 & 561-360-49-00 Chris Stanley, Acting Assistant Planner George Brambila Minor Mixed -Use Corridor (MXC-1) High Density Multi -Unit Residential Across East 18th St. / RM-2 Open Space / OS Small Lot Residential / RS-2 Minor Mixed -Use Corridor / MXC-1 Categorically Exempt pursuant to Class 1 Section 15301 (Existing Facilities) Approve ATTACHMENT 2 98 of 140 Planning Commission Meeting of June 18, 2018 Page 2 BACKGROUND Staff Recommendation Staff recommends approval of a proposed church at an existing commercial building. The use is conditionally -allowed in the Minor Mixed -Use Corridor (MXC-1) zone and is consistent with the General Plan and Land Use Code. Executive Summary The applicant has applied for a Conditional Use Permit (CUP) for a church at a currently vacant building. Conditions would restrict the hours of operation and address non -permitted construction that would need to be approved before the CUP becomes effective. Sam Characteristics The project location is a currently vacant commercial building located at 1524 E. 18th Street in the MXC-1 zone. Directly west of the property is a barbershop. The MXC-1 zone continues west and the development is further bordered by Small Lot Residential (RS-2) to the south, Open Space (OS) to the east, and High Density Multi -Unit Residential (RM-2) to the north. Proposed Use The applicant is proposing to operate a church in a 2,407 square -foot commercial space within the center. The site would consist of 28 parking spaces and two driveways; one for entering and exiting, and one for just exiting; both of which would be accessed from E. 18th St. The interior of the building would consist of an entrarrm hall, two restrooms, a stage, 780 square f0<!1: �~ a inn space, an offce, a auuraue %inset, said denefal storage space. Analysis A church requires one parking space for every 35 square feet of seating area; with 780 square feet of proposed seating arca, the site would need to provide 22 paring spaces. The applicant has proposed 29 parking spaces. However, one of the proposed spaces is perpendicular, which would not be permitted, leaving the applicant with 28 parking spaces. With the change in parking spaces, the applicant will still have provided an excess of six parking spaces over the requirement. The three surplus parking spaces are compact in size. A Condition of Approval has been added to require compliance with section 18.45 (Off-street loading and parking). 99 of 140 Planning Commission Meeting of June 18, 2018 Page 3 Unpermitted work has been noted on the site and will need to be addressed by the applicant with the Building Department before approval. The unpermitted work is an office and storage room on the rear of the building. The extent of work will be confirmed by the Building Department after City review and/or approval. The applicant is proposing operating hours of 9:30 a.m. to 6:30 p.m. on Sundays and 7:00 p.m. to 8:30 p.m. on Wednesdays. Noise impacts are a concern for the project due to existing residential uses adjacent to the church. There is an existing single-family house on the lot directly south of the church that resides on the west end of the lot. Not only is there a parking lot between the church and the single- family lot, but the east end of the lot is vacant, further distancing the house from any potential noise. The entrance to the church is shown on the north end of the building, opposite the single-family lot. An apartment complex is located to the north across E. 18t St. approximately 95 feet from the church entrance. Findings for Approval The Municipal Code contains six required findings for CUPs: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the MXC-1 zone pursuant to a CUP and is consistent with the General Plan and Land Use Code. 2. The proposed use is consistent with the General Plan and any applicable specific plan. General Plan Policy LU-4.3 Promotes infill development, redevelopment, rehabilitation, and reuse efforts that contribute positively to existing neighborhoods and surrounding areas. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The site is an existing commercial building that pemiits public assembly. 100 of 140 Planning Commission Meeting of June 18, 2018 Page 4 4. The site is physically suitable for the type, density, and intensity of the use being proposed; including access, utilities, and the absence of physical constraints. The site provides the required parking and would only be in use on Sundays and Wednesday nights, limiting possible traffic issues. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. Potential noise from the church will not affect the surrounding properties due to conditions set within the permit requiring that both windows and doors be shut during service and noise levels be in compliance with the City's municipal code. in addition, granting the CUP will fill a long-standing vacancy and provide a public service. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act. (CEQA). The proposed project has been reviewed in compliance with CEQA. Staff has determined the proposed use to be categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this CUP. Findings for Denial 1. Granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is !coated. The vicinity of the church to residential would constitute a nuisance due to the possibility of noise pollution that could have a negative impact on nearby residents. Conditions of Approval Planning Department conditions require that all illegal work be addressed by the applicant with the Building Department before approval of this permit as well as the requirement of a trash and recycling enclosure for the site. The trash enclosure 101 of 140 Planning Commission Meeting of June 18, 2018 Page 5 must be enclosed with a roof and be made of non-combustible material. The approved hours of operation for the church shall be Sundays between the hours of 9:30 a.m. and 6:30 p.m. and Wednesdays between the hours of 7:00 p.m. and 8:30 p.m. The Building Department requires that the project follow the 2016 editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. The Engineering Department requires that the site plan shall show the exterior limits of the site and all existing improvements as well as any proposed exterior site work. In addition they require that a drainage plan be submitted showing all of the proposed and existing on -site and off -site improvement and that it is prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements. The applicant must provide a cost estimate of all proposed work and the owner/developer shall remove all weeds from the parkway and landscaping along the property frontage. The Fire Department had no comments on the project. Summary The proposed project is consistent with the Land Use Code in that it promotes infill development, redevelopment, rehabilitation, and reuse efforts that contribute positively to existing neighborhoods and surrounding areas. The proposed church would have more than the required amount of parking spaces and would be in operation Sunday days and Wednesday nights, limiting both the traffic and noise impacts. It was confirmed by the Building Department that unpermitted work has taken place on the site, the full extent being currently unknown. The rear portion of the building seems to be extended. An office and storage room were added. The work will have to either be permitted by the Building Department or demolished. The church would not be able to operate until the building is in compliance with the Building Department requirement. OPTIONS 1. Approve 2018-07 CUP subject to the conditions listed below, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2018-07 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a later date in order to obtain additional information. 102 of 140 Planning Commission Meeting of June 18, 2018 Page 6 ATTACHMENTS 1. Recommended Findings 2. Recommended Condions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2018-07 CUP, dated 4/16/2018) 5. Public Hearing Notice (Sent to 113 property owners & occupants) 6. CEOA Nolir.e of Exemption Resolutions Cki CHR!S STANLEY MARTIN REEDER, AICP Acting Assistant Planner Acting Planning Director 103 of 140 RECOMMENDED FINDINGS FOR APPROVAL 2018-07 CUP --1624 East 18th Street 1 The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within the Minor Mixed -Use Corridor zone pursuant to a CUP, and is consistent with the General Plan and Land Use Code. 2. The proposed use is consistent with the General Plan, because General Plan Policy LU-4.3 Promotes infill development, redevelopment, rehabilitation, and reuse efforts that contribute positively to existing neighborhoods and surrounding areas. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the site is an existing commercial building that permits public assembly. 4. The site is physically suitable for the type, density, and intensity of the use being proposed, including access, utilities, and the absence of physical constraints, because the site is physically suitable for a church because it provides the required parking and would only be in use on Sundays and Wednesday nights, limiting possible traffic issues. 5. Granting the permit would not constitute a nuisance, be injurious, or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because potential noise from the church will not affect the surrounding properties due to conditions set within the permit requiring that bothwindows and doors be shut during service and noise levels be in compliance with the City's municipal code. In addition, granting the CUP will fill a long-standing vacancy and provide a public service. 6. The proposed project has been reviewed in compliance with CEQA, because staff has determined the proposed use to be categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this CUP. 104 of 140 RECOMMENDED FINDING FOR DENIAL 2018-07 CUP- 1624 East 18th Street 1. The proposed use is not deemed essential to the public necessity, because the vicinity of the church to residential would constitute a nuisance due to the possibility of noise pollution that could have a negative impact on nearby residents. 105 of 140 RECOMMENDED CONDITIONS OF APPROVAL 2018-07 CUP —1624 East 18th Street General 1. This Conditional Use Permit authorizes the operation of a church at 1624 East 18th Street. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to Exhibit A, case file no. 2018-07 CUP, dated 4/16/2018. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to retum the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 6. A trash and recycling enclosure must be provided for the site. It must be enclosed with a roof, and be made of non-combustible material, subject to city design requirements. 7. The operation of the church shall be permitted for Sundays between the hours of 9:30 a.m. and 6:30 p.m. and Wednesdays between the hours of 7:00 p.m. and 8:30 p.m. 8. This permit shall not be approved until all unpermitted work is addressed by the Building Department. 106 of 140 9. All doors and windows shall remain closed during church services or other activities that may generate excessive noise. 10.AII activities shall comply with the limits set forth in Table III of Title 12 (Noise) of the National City Municipal Code. 11. All parking spaces shall conform to minimum standards as contained in section 18.45 (Off-street loading and parking). Building 12. Plans submitted for demolition or construction improvements must comply with the 2016 editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. Engineering 13.The site plan shall show the exterior limits of the site and all existing improvements. Any proposed exterior site work shall be shown. 14. A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be !n accordance w th the City requirements. In particular, the plan shall show the current and proposed drainage patterns and direction(s) of flow, all existing drainage swales, ditches, inlets, drainage pipes and curb outlets or sidewalk underdrains. Flow indicator arrows shall be provide with slope given. 15. Provide a cost estimate of all proposed work. 1E, The ownerldnvelop9r nhe.PE remove all weeds from the parkway and landscaping along the pi upert~y frontage. 107 of 140 CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT FOR THE OPERATION OF A CHURCH AT 1624 EAST 18TH STREET CASE FILE NO. 2018-07 CUP APN: 561-360-48-00 & 561-360-49-00 The National City Planning Commission will hold a public hearing after the hour of 6:00 p.m. Monday, June 18, 2018, in the City Council Chambers, Civic Center, 1243 National City Boulevard, National City, California, on the proposed request (Applicant: George Brambila). The applicant is proposing a church in an existing 2,704 square -foot commercial space at 1624 E. 18th St. The currently vacant building is in the Minor Mixed -Use Corridor (MXC-1) zone. The proposed hours of operation for the church are 9:30 a.m. to 6:30 p.m. Sunday and 7:00 p.m. to 8:30 p.m. Wednesday. Information is available for review at the City's Planning Department, Civic Center. Members of the public are invited to comment. Written comments should be received by the Planning Department on or before 12:00 p.m., June 18, 2018, who can be contacted at 619-336-4310 or planning(a7.nationalcityca.gov If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DEPARTMENT MARTIN REEDER Acting Planning Director 108 of 140 NOTICE OF EXEMPTION TO: Assessor/Recorder/County Clerk Attn: Fish and Wildlife Notices 1600 Pacific Highway, Suite 260 San Diego, CA 92101 MS: A-33 Lead Agency: City of National City Project Title: 2018-07 CUP Proiect Location: 1624 East 18t" Street, National City, CA 01950 Contact Person: Chris Stanley Telephone dumber: (619) 336-4381 G escrcption of Nature, Purpose and Beneficiaries of Prolect: Conditional Use Permit application for the operation of a church in an existing building Applicant: George Brarnbilla 466 Third Avenue Suite B Chula Vista, CA 91950 Exempt Status: Telephone Number-: (619) 279-1992 Catego ca: Exemption. Class 1 Section 15301 o a ': w.; Facilities) Reasons why project is exem itt: it can be seer] with certainty that the project will not have a significant effect on the environment. The project involves no new development and will reside in an existing facility. Date: CHRIS STANLEY Acting Assistant Planner 109 of 140 0 CENTER LINE OF STREET E. I STH STREET EXISTING DRIVEWAY EXISTING GLRE EXISTING DRIVEWAY 0 EXISTING SIDEWALK 14'-0„ F 1 1 % fLANTER\ PLANTER F 7 C APN 561-360-48-00 — SITE PLAN SCALE : < 15.0' ® ® LiIMOS APN 56I-360-44-00 NOT A PART ATTACHMENT 3 ®f I ©, of L V 501.0' EXISTING PARKWAY APN 56I-360-41- Ip SCOPE OF WORK PROJECT DATA COW11104/4.115EMOT TOOPFENEPJAC6OrEti.IQOUSwarm, ft 5 1624E.IBM 51MEr LNPEIZ MK EIILDEJG. N4tYA.W. LILY, CA 91950 NO MAW 005VLrTIONWCCI.PRLVO 2iJJDEX115PFYAi109t9 THAN PAM KEA, AF' F'L I CABLE CODES 2016 GOMA MOM Cola 2016 LUC/ lAPOE COGS 2016 CALIFORNIA MAIM. COGE 2016 GLft1 rM ELECMCIC CODC 20f6 CN.i` P M PLUMPING CCAE 2016 CALFOdJ[APOUT Cat 2016 G#iN DIILCAIJG 51P4DAA1 COGS APN 661-560.8- & 561.960-49 1624 E18M 51l6T RATIONAL CITY, CA 91990 704 OaarrNGY A-5 PLAS a, 6:T.IfdOU`NOR& V=TM V/D 5t15 ON". SPRNJ.Elt NO *MALT 1956 LOr5ra 5P ELLL154 AMA 2407 5E PIRYSG. A 29OREN:PACES SHEET INDEX VICINITY MAP MILT 511E PLAN 881511A' Wag PLAN 0 ASSESSOR'S MAP E. I1TH STREET E IESTH STREET E. 20TH STREET E. 22TH. STREET I 91TE LOP GO K LOT I �a !Y — °AEC lap KR M AC a.Cf a a w SITE W > D_ L� L am at U 1_ 22NO DT e anent A adi,SEFI : —0 omen, GRP A09 IMOM.23W.'2110000 ONCION- P0,1 0.9Q 1- a 71TI M NOT TO SCALE .4ii&Ii 0. r_ m w Donn } 11. REVISIONS A MARCH 20, 2018 11 A A .111 CHURCH OUP 1624 E. IfSTH STREET NATIONAL CITY, GA 91g50 DATE SEPT 10, 201T PROJECT * 1131 SHEET TITLE SHEET * Al Or 110 of 140 0 RECEPTION VACANT SPACE 0 0 r, r) OFFICE EXISTING FLOOR PLAN SCALE : I/4' 1.-0" # 101 ASSEMBLY A 3 5-76 b3 SUITE NUMBER USE OF SPACE AREA OF SPACE SO. FT. NO. OF OCCUPANTS OGGUPANT LOAF FACTOR OCCUPANCY TYPE SURFACE MOUNTED ILLUMINATED EXIT 916N LIGHT I V BATTERY BACK-UP go Fes. PIKE EXTINOUISNER 42" AFF. 2.A-10,15,G. MINIMUM MAX. TRAVEL DISTANCE 75 FT. 1 PER 6,000 SF TO SE IN PEPIGATEP GASINETS AGGESS133LE PATH OF TRAVEL * 101 SECRETARY B 155 100 2 ACCESSIBLE ROUTE L_ * 101 FLATFORM 515 1 2 3 4 10 12 33 34 55 36 41 42 43 44 5 1 6 13 14 15 16 21122 23 # 101 OFFICE 19q 100 2 {- — - 14 \ 2411 201 30 31 32 31 38 5,1 40 45 46 47 48 441 50 51 52 53 54 55 56 # 101 STORAGE 305 500 1 PROPOSED J J MENS { WOMEN { STORAGE �- — f)31-1 L—J r-� L - b2HCG 1 1 L—J 5'1 58 5zi 6G # 101 OFFICE 145 100 1 FLOOR PLAN SCALE . 1/4" a ILO" T?' MAXIMUM OGGUPANGY 65 12' 51GEV. • is B a a, 2n o 19 g 4_Georg.um A A A A A PATE PROJECT x SHEET TITLE SHEET # A2 SHEET OF 111 of 140 RESOLUTION NO. 2018-10 (a) A RESOLUTON OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR THE OPERATION OF A CHURCH AT 1624 EAST 18TMt STREET CASE FILE NO. 2018-07 CUP APN: 561-360-48-00 & 561-360-49-00 WHEREAS, the Planning Commission of ti; c City of National City considered a Conditional Use Permit for the operation of a church at 1624 East 18th Street at a duly advertised public hearing held on June 18, 2018, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2018-07 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, E, BE IT RESOLVED w the Planning Commission of the CiW of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on June 18, 2018, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within the Minor Mixed -Use Corridor zone pursuant to a CUP, and is consistent with the General Plan and Land Use Code. 2. The proposed use is consistent with the General Plan, because General Plan Policy LU-4.3 Promotes infll development, redevelopment, rehabilitation, and ATTACHMENT 4 112 of 140 reuse efforts that contribute positively to existing neighborhoods and surrounding areas. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the site is an existing commercial building that permits public assembly. 4. The site is physically suitable for the type, density, and intensity of the use being proposed, including access, utilities, and the absence of physical constraints, because the site is physically suitable for a church because it provides the required parking and would only be in use an Sundays and Wednesday nights, limiting possible traffic issues. 5. Granting the permit would not constitute a nuisance, be injurious, or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because potential noise from the church will not affect the surrounding properties due to conditions set within the permit requiring that both windows and doors be shut during service and noise levels be in compliance with the City's municipal code. In addition, granting the CUP will fill a long-standing vacancy and provide a public service. 6. The proposed project has been reviewed in compliance with CEQA, because staff has determined the proposed use to be categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this CUP. . BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes the operation of a church at 1624 East 18th Street. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform to . Exhibit A, case file no. 2018-07 CUP, dated 4/16/2018. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County 113 of 140 Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit ate binding on ail present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 6. A trash and recycling enclosure must. be provided for the site. It must be enclosed with a roof, and be made of non-combustible material, subject to city design requirements. 7. The operation of the church shall be permitted for Sundays between the hours of 9:30 a.m. and 6:30 p.m. and Wednesdays between the hours of 7:00 p.m. and 8:30 p.m. 8. This permit shall not be approved until all unpermitted work is addressed by the Building Department. 9. All doors and windows shall remain closed during church services or other activities that may generate excessive- noise. 10.All activities shall c-amply with the limits set forth in Table Ill of Title 12 ( eqe) of the National City Municipal Code. 11.AU parking spaces shall conform. to minimum standards as contained in section 18.45 (Off-street loading and parking). Building 12. Plans submitted for demolition or construction improvements must comply with the 2016 editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. +it xsiF�4g yiq. 13. The site plan shall show the exterior limits of the site and all existing improvements. Any proposed exterior site work shall be shown. 14.A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City 114 of 140 requirements. In particular, the plan shall show the current and proposed drainage patterns and direction(s) of flow, all existing drainage swales, ditches, inlets, drainage pipes and curb outlets or sidewalk underdrains. Flow indicator arrows shall be provide with slope given. 15. Provide a cost estimate of all proposed work. 16. The owner/developer shall remove all weeds from the parkway and landscaping along the property frontage. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of June 18, 2018, by the following vote: AYES: Quintero, Sendt, Yamane, Garcia, Flores NAYS: None. ABSENT: Dela Paz ABSTAIN: Baca CHAIRPERSON 115 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 116 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Care Fair South Bay hosted by First Baptist Church at 635 E. 7th Street on August 11, 2018 from 10 am to 2 pm with no waiver of fees. (Neighborhood Services) 116 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO.: ITEM TITLE: Temporary Use Permit - Care Fair South Bay hosted by First Baptist Church at 635 E. 7th Street on August 11, 2018 from 10 am to 2 pm with no waiver of fees. PREPARED BY. Dionisia Trejo DEPARTMENT: N b • r food Services PHONE: 619-336-4255 APPROVED BY: EXPLANATION: This is a request from First Baptist Church to conduct the Care Fair South Bay at 635 E. 7th Street on August 11, 2018 from 10 am to 2 pm. Set up for the event will commence at 8 am on the day of the event. This event is being held to connect families with resources that promote health and human flourishing as well as opportunities in the community. This event will include live music, eating areas, a kid's play area with games, food and informational booths. Applicant will provide their own stage and audio equipment. Note: This is the first time this organization has requested a Temporary User Permit to conduct the Care Fair South Bay. FINANCIAL STATEMENT: APPROVED: , FINANCE ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments, plus $700.00 for Fire Inspection. Total fees: $937.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION ED FINAL ADOPTION El STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD f COMMISSION RECOMMENDATION: ATTACHMENTS. Application for a Temporary Use Permit with recommended approvals and conditions. 117 of 140 *, CALIFORNIA ONAL eieraltp ® Fair/Festivai ❑ TUP City of National City n Neighborhood Services Department 1243 National City Boulevard a Natior_al City, CA 91950 (619) 336-4364 fax (619) ; 36-4217 www. n ati o n alcityc a.9c v Special Event Application O Parade/March ❑ Sporting Event Event Name l_pcat5 an E ienk Title Care Fair South Bay ❑ Walk or Run ❑ Concert/Ferrer ance ❑ Other (specify) Event Location (list all sites being requested) First Baptist Church, 635 E 7th ST Set -Up Starts 0800 Date 08/11/18 Time Day of week Saturday Event Starts 1000 Date 06/11/16 Time Day of Week Saturday Event Ends Date 08/11/18 Time 140D - Day of Week Saturday Breakdown Ends Date 08/11/18 Applicant Informatk Time 1600 Day of Week Saturday Appli nt (Your ammo) Pastor Seth Clark Event Coordinator (if different from applicant) ailing Address 635 E 7th ST, iationai r i, CA 91950 Sponsoring Organization First _aptlst Church Day Phone 619-477.4147 _After Hours Phone 619-689-9830 Cell 619-889-9830 Fax N/A Public Information Phone 619-477-4147 seth@firstbaptistnc.org E�nsii Applicant agrees to investigate, defend, indemnity and hold harmless the City, its officers, employees and agents from and against any and all Toss, damage, liability, claims, demands, detriments, costs, charges, expense (including attomey's fees) and causes of action of any character which the C4, its officers. employees and agents may incur, sustain or be subjected to on account of Toss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees; subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUPfspeciai event may implicates for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the Clty's refund policy for application processing and facility use and that fees and charges are adjusted annually and ern subject to chag;e. 4 "I Date C 1 —57/k Signature of A>plicant: 1 118 of 140 Speciai Event pp'ication (continued) Please complete the following sections with as much detail as possible since fees and requirements are based an the information you provide us. Fee sJPro c oo dsf Rop ortt n cj Is your organization a "Tax Exempt, nonprofit" organization? Yes ■U No ❑ Are admission, entry, vendor or participant fees required? Yes ❑ No El If YES, please explain the purpose and provide amount (s): $0 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 2000 Estimated Expenses for this event. $ 0 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? bescflp ion- if 0 First time event ❑ Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar: A casual, family -friendly fair that connects connects individuals and families with resources that promote health and human flourishing as well as opportunities to in the community. Anticipated # of Participants: 300 Anticipated # of Spectators: 2 119 of 140 Traffic Contral, Secur t First Aid anii'A eeeeeibility Requesting to close sfireet(s) to vehicular traffic? Yee ❑ No 1 List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: Q Other (explain) Requesting to post `ono parking" notices? Yes D No ill ❑ Requested °No Parking' on city streets and/or parking lots (list streets/parking lots) (provide map): ❑ Other (explain) Security and Crowd 45ntrol Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: intend to have volunteers who will act as security. The venue is largely outdoor with multiple paths to exit in the case of emergency. Have you hired Professional Security to handle security arrangements for this event? Yes ❑ Now iir YES, name and address of Security Organization Security Director (Name): Phone; If using the services of a professional seccsity firm AND the event will cur on City property, please provide a copy of its insurance certificate, evidencing. liability with limes of at least $1 Million dollars per occurancei$2 Mirnon dollars aggregate, as well as and additional insured endorsement arming the City of National City, its officers, employees, and agents as additional insureds Evidence Of lneurance must be provided by the vendor or its insurer to the City`s Risk Manager for review and approval prior to the event. Is this a night event? Yes ❑ No II If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 120 of 140 Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes 0 No ❑= First aid/CPR certified? Yes ❑ No El ❑ First aid station to be staffed by professional company. l Company cessubiIi y_- Please describe your Accessibility Plan for access at your event by individuals with disabilities: All areas that will be in use, especially since most are outdoor and flat, are accessible. Setting up a stage? Yes El No ❑ ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13%28) ❑ Dimensions (20x28) El Applicant providing own stage L- apx. 20 0 (Dimensions) Setting up canopies or tents? 30 0 • # of canopies size 10x10 ## of tents size ❑ No canopiesltents being set up Setting up tables and chairs? © Furnished by Applicant or Contractor 40 100 # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name N/A (Furnished by applicant) Contractor Contact Information Address City/State Phone Number 4 121 of 140 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not setting up any equipment listed above at event Having amplified sound andlor music? Yes ® No 0 ® PA System for announcements ® CD player or DJ music O Live Music C- I Small 4-5 piece live band l✓ ❑ Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. t> Contractor Name Furnished by applicant (First Baptist Church) 635 E 7th ST National City, CA 619-477-4147 Address City/State Using lighting equipment at your event? Yes 0 Non ❑ Bringing in own lightingiequipment ❑ Using professional lighting company 3 Company Name Phone Number Address City/State Using electrical power? Yes i No IN Using on -site electricity O Bringing in generator(s) ❑ For sound andlor lighting 0 For sound andlor lighting Phone Number ❑ For food andlor refrigeration 0 For food andlor refrigeration PLEASE NOTE: You may be required to apply for a temporary health permit if food or beverages are Soldof given away during your special event. Also see `hermits and Co pilanr.A' ►n page 8 in the Special Event Guide. For additional information on obtaining a temporary health permit, please contact the County of San Diego Environmental Health at (619) 338-2363. Having food and non-alcoholic beverages at your event? Yes 0 No❑ ❑ Vendors preparing food on -site P # 1► Business License # If yes, please describe how food will be served andlor prepared: If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ['CHARCOAL 0 OTHER (Specify): ❑ Vendors bringing pre -packaged food L> # i Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) i► # E Vendors selling food 1 k Business License #(s) B20120660$9 O Vendors selling merchandise # Business License #(s) 5 122 of 140 ❑■ Food/beverages to be handled by organization; no outside vendors El Vendors selling services # ► Business License #(s) ► Explain services ,' 1 Vendors passing out information only (no business license needed) # up to 30 Explain type(s) of information Health and wellness info ❑ No selling or informational vendors at event Having children activities? Yes 1 J No❑ PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars per occurrence/$2 Million dollars aggregate. In addition, the City of !Nations! City must be named as an Additional insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of insurance, for approval prior to the event. The application should be fled cut at least one week prior to the event. There is a $25 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application", please contact the Engineering/Public Works Department at (619) 336-4580. ❑® Inflatable bouncer house # 1 ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # El Arts & crafts (i.e., craft making, face painting, etc.) Other Family games such as ladder ball and bean bag toss Having fireworks or aerial display? Yes El No ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE: In the event fireworks or another aerial display is planned for your event, The City of Nationai City requires commercial liability insurance with limits of at least $2 Million dollars per occurrence/ $4 Million dollars aggregate. in addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of insurance, for approval prior to the event. Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits. The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes❑® No ❑ Yes, but media will not require special setup ❑ Yes, media will require special set-up. Describe 6 123 of 140 Evrt Signage PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the.City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ! No Q Yes, we will post signage# Dimensions 1 B"fi ❑ Yes, having inflatable signage # (complete Inflatable Signage Request form) ❑ Yes, we will have banners # 2 What will signslbanners say?Care Fair San Diego with event info © How will signslbanners be anchored or mounted? Various -according to city ordinances PLEASE NOTE: One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the evert Are you planning to provide, portable restrooms at the event? Yes ❑ No in if yes, please identify the following: Total number of portable toilets: I> Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. i - Company Phone I> Load -in Day & Time ► Load -out Day & Time ❑ Portable toilets to be serviced. Time SeIup, Breakdown, Clean-u Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) ® No, set-up will occur on the event day Requesting vehicle access onto the turf? O Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ® No, vehicles will Ioadfunioad from nearby street or parking lot. 7 124 of 140 D City to install litter fence ❑ Applicant to install litter fence t N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. D' # of breakdown day(s) O No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews O Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. ,Miscetlareou$ Please list anything important about your event not already asked on this application: Accessible indoor restrooms will be open for attendees. Please make a copy of this application for your records. We do not provide copies. 8 125 of 140 lanoNkti came - I. Special Event Information Name of Spedai Event: Special Events Pre -Event Storm Water Compliance Checklist Sd„c,iL, Event Address: l 7 % f Sr Expected ti of Attendees: Event Host/Coordinator: CiA k- Phone Number: I1. Storm Water Best Management Practices (BMPs) Review YES WIU enough trash cans provided for the event? Provide number of trash bins: Lit NO Will enough recycling bins provided for the event? Provide number of recycle bins: . Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all stor!n: drains have screens to temporarily protect trash and dams from entering? Are spill cleanup lilts readily available at designated spots? * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 126 of 140 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:V!I and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Person in Charge of Activity: Address: Telephone: Date(s) of Use: HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and ail claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the: use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant: Official Title: Lec& Pcsr' ("s*ty,C( k For Office Use Only Certificate of Insurance Approved Date 10 127 of 140 128 of 140 Vendor Hhz Kxdp CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: First Baptist Church EVENT: Care Fair South Bay DATE OF EVENT: August 11, 2018 APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES[x] NO[ ] YES j x ] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS L x CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning ▪ All speakers located outside shall face away from nearby residential properties. • All activities shall comply with Table III of Title 12 (Noise) of the Municipai Code. Engineering No comments POLICE DEPARTMENT The police department has no stipulations. On duty police personnel to provide extra patrol depending on calls for service. CITY ATTORNEY Approved on condition that Risk Manager approves. 129 of 140 COMMUNITY SERVICES No involvement NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. RISK MANAGER (519) 336-4370 Risk Management has reviewed the above captioned application for the issuance of a Temporary Use Permit: In as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366-4580 No involvement FINANCE All Food Vendors should have a Health Permit and Business License. 130 of 140 FIRE (619) 336-4550 Inspection Required $200.00 After Hours Inspection Fee, $500.00 Carnival/Fair Fee. Total $700.00 Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times, entrances and emergency roadways. - 2) Fire Department access into and through booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. 3) Fire Hydrants and /or fire protection equipment shall not be blocked or obstructed. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s) 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s) 6) Provide a 2A:10BC fire extinguisher at stage area. Extinguisher to be mounted in a visible location between 3'Wa`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. See Attached 7) Internal combustion power sources that may be used for inflatables, shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use 8) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away stage area 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only 10) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all rides, cooking areas, game booths, etc. 131 of 140 11) if tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 ▪ Canopies having an area from 0-400 square feet shall be no charoe. • Canopies from 401-500 square feet shall be $250.00. • Canopies from 501-600 square feet shall be $300.00. • Canopies from $601.00 or greater shall be $400.00. • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly. • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A perrnit from the Fire Department must be obtained. Fees can only be waived by the City Council. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet State Fire Marshal approval for (ookIng, See Fire Marshal for required explanation 12) Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not .be located within 10 feet of tents or canopies. 13) All cooking booths or areas to have one 2A:10BC fire extinguisher. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. See Fire Marshal for required explanation. An fire extinguishers to have a current State Fire Marshal Tag attached. 14) First Aid will be provided by organization. 15) All Jumpers, Bounce Houses, Inflatables, Stage coverings etc. shall have a Cep if! ate of State Fire Marshal flame resistance shall be provided to the National City Fire Department before the event. 16) Carnivals and Fairs require a $500 Permit. 17) Required inspections taking place, after hours, holidays, and weekends will he assessed a minimum of one hundred ($200.00) dollars. 18) Fire Suppression systems used for cooking shall have a current certification. 19) If venue is fenced you must provide a map with exit's and dimensions for review and approval before the event. 20) Map shall show locations of all event/items and canopies. 132 of 140 21) Does the stage have a covered top? Please provide information and Flame Resistance Certification. 22) Automobiles, Food Trucks and other internal combustion engines shall be a minimum distance of twenty feet (20) from tents, canopies and Inflatable Zone. 133 of 140 CC/CDC-HA Agenda 7/3/2018 — Page 134 The following page(s) contain the backup material for Agenda Item: League of California Cities Annual Conference - Designation of Voting Delegate and Alternate(s). (City Manager) 134 of 140 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: July 3, 2018 AGENDA ITEM NO. ITEM TITLE: League of California Cities Annual Conference — Designation of Voting Delegate and Alternate(s). (City Manager) PREPARED BY: Leslie Deese, City Manager PHONE: 619-336-4240 EXPLANATION: Please see attached Staff Report DEPARTMENT: City Manager APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS If approved by Council, the travel costs and registration fees associated with this meeting would be charged to the appointed City Council members' training funds included in the FY 2018-19 preliminary budget. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Staff requests Council's designation of a voting delegate and up to two alternates to represent the City of National City during the 2018 League of California Cities Annual Conference. BOARD / COMMISSION RECOMMENDATION: NIA ATTACHMENTS: 1. Staff Report 2. League of California Cities' information dated May 17, 2018 135 of 140 Title: League of California Cities Annual Conference — Designation of Voting Delegate and Alternate(s) Background: The League of California Cities 2018 Annual Conference is scheduled for September 12 - 14 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting scheduled for 12:30pm on Friday, September 14 at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order for cities to cast a vote during the Business Meeting, each city's respective Council must designate a voting delegate. In the instance that the selected voting delegate is unable to serve in that capacity, the League of California Cities' bylaws afford each city the opportunity to appoint up to two alternate voting delegates. According to the League's bylaws, the selection of the voting delegate and alternates must be performed through the official action of the City Council. Furthermore, the voting delegate and alternates must be registered to attend the conference. Eligible individuals who may be selected as the City's voting delegate include the Mayor, each City Councilmember, as well as any other City official selected by the City Council to serve in this capacity. At this time, Staff respectfully requests the City Council consider appointing a voting delegate and one of two alternate voting delegates to vote on the City's behalf at the Annual Business Meeting of the League of California Cities on September 14, 2018. Staff Recommendation: City Council designate a voting delegate and up to two alternates to represent the City of National City during the 2018 League of California Cities Annual Conference. Fiscal Impact: The travel costs and registration fees associated with this meeting will be charged to the appointed City Council members training funds included in the 2018-19 preliminary budget. 136 of 140 RECEIVED 120 LEAGUE® YEARS OF CALIFORNIA 1898 - 2018 CITIES MAY .2 4 2018 CITY OF NATiONAI CITY CITY MANAGER'S OFFICE 1400 K Street, Suite 400 • Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 WWw.cacities.org Council Action Advised by July 31, 2018 May 17, 2018 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTLNG DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 12 - 14, Long Beach The League's 2018 Annual Conference is scheduled for September 12 —14 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly), scheduled for 12:30 p.m. on Friday, September 14, at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, August 31, 2018. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken. or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www.cacities.org. In order to cast a vote, at least one voter must be present at the 137 of 140 Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Sacramento Convention Center, will be open at the following times: Wednesday, September 12, 8:00 a.m. — 6:00 p.m.; Thursday, September 13, 7:00 a.m. — 4:00 p.m.; and Friday, September 14, 7:30 a.m.- 11:30 a.m.. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League's office by Friday, August 31. If you have questions, please call Kayla Curry at (916) 658-8254. Attachments: • Annual Conference Voting Procedures • Voting Delegate/Alternate Form 138 of 140 Annual Conference Voting Procedures 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Conunittee 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. b. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. 139 of 140 OLEAGUE® G ITI E S CITY: 2018 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, August 31, 2018. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge, This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Friday, August 31, 2018 League of California Cities ATTN: Kayla Curry 1400 K Street, 4th Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: kcurry@cacities.org (916) 658-8254 140 of 140 Y!Y