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HomeMy WebLinkAboutDraft Agenda Packet - 10-16-18 CC HA AgendaAGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA... NATIONAL OTT XNCORPORATfi RON MORRISON Mayor ALBERT MENDIVIL Vice Mayor JERRY CANO Councilmember MONA RIOS Councilmember ALEJANDRA SOTELO-SOLIS Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, OCTOBER 16, 2018 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or irrelevant. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are 1 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 2 adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Spanish to English interpretation services are available to members of the public who wish to speak to the City Council during the meeting. "Request to Speak" forms requesting interpretation must be filed within the first two hours of the meeting. Espanol a los servicios de interpretacion Ingles de audio esta disponibles para los miembros del publico que desean hablar con el Ayuntamiento durante del Consejo Municipal. "Solicitud para hablar de" formas solicitud de interpretacion deben ser presentadas dentro de las dos primeras horas del Consejo Municipal. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AWARDS AND RECOGNITIONS 1. Recognition of KirE Builders, Inc. for their Participation in the Adopt -A - Place Program. (Housing & Economic Development) PRESENTATIONS 2. Squad Program Update. (Fire) INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 3. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 4. Approval of the Minutes of the Special Meetings of the City Council of the City of National City of March 26, 2018 and October 2, 2018 and the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of May 15, 2018. (City Clerk) 5. Resolution of the City Council of the City of National City: 1) accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approving the final contract amount of $987,241.97; 3) authorizing the release of retention in the amount of $49,362.10 from the Dick Miller Inc.'s escrow account; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) 3 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 4 6. Resolution of the City Council of the City of National City: 1) awarding a contract to Whillock Contracting, Inc. in the amount of $5,219,250 for the Paradise Creek Park Site Remediation and Improvements, CIP No. 18-07; 2) authorizing a 25% contingency in the amount of $1,304,812.50 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) 7. Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year Service Agreement with IPS Group, Inc., for a not -to -exceed amount of $270,000 to provide Parking Management, Parking Enforcement, and Online Permit Management systems and services. (Engineering/Public Works) 8. Resolution of the City Council of the City of National City authorizing the installation of a blue curb disabled persons parking space with signage in front of the residence located on 1039 "D" Avenue (TSC No. 2018-23). (Engineering/Publics Works) 9. Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 2229 E. 4th Street (TSC No. 2018-24). (Engineering/Public Works) 10. Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 927 "C" Avenue (TSC No. 2018-25). (Engineering/Public Works) 11. Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 318 "F" Avenue (TSC No. 2018-26). (Engineering/Public Works) 12. Resolution of the City Council of the City of National City: 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday and Tree Lighting Ceremony", with no matching funds required; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego to receive FY19 Community Enhancement Program grant funds; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. (Community Services) 13. Temporary Use Permit - Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2018 from 6:00 p.m. to 9:00 p.m. with no waiver of fees. (Neighborhood Services) 4 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 5 14. Investment transactions for the month ended July 31, 2018. (Finance) 15. Warrant Register #11 for the period of 09/05/18 through 09/11/18 in the amount of $1,954,603.89. (Finance) 16. Warrant Register #12 for the period of 09/12/18 through 09/18/18 in the amount of $1,344,046.41. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS NON CONSENT RESOLUTIONS 17. Resolution of the City Council authorizing the Mayor to Execute a Mills Act Historic Preservation Contract for 1430 E. 24th Street (Applicant: Stepheni Norton) (Case File 2018-10 M). (Planning) 18. Resolution of the City Council of the City of National City declaring a Shelter Crisis, within the meeting of government code Section 8698, et seq; authorizing the City Manager to Homeless Emergency Aid Program (HEAP) funds to address said Shelter Crisis as provided for in SB 850 and the 2018-19 budget act; and related actions. (Housing & Economic Development) 19. Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. (Housing & Economic Development) 20. Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. (Housing & Economic Development) 21. Resolution of the City Council of the City of National City authorizing the City Manager to make determinations under Government Code Section 21173 and to certify such determinations to the CaIPERS Public Retirement System. (Human Resources) 22. Resolution of the City Council of the City of National City to initiate the designation of historic properties as recommended by the National City Historical Society and based on historic properties surveys. (Planning) NEW BUSINESS 23. Temporary Use Permit — Beer Without Borders, Volume 4 hosted by Machete Beer House on November 10, 2018 from 4:00 p.m. to 1:30 a.m. at Machete Beer House, 2325 Highland Avenue with no waiver of fees. (Neighborhood Services) 5 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 6 24. Request by the National City Historical Society for notification of building permit applications involving buildings (resources) that may have features of historic value. (Planning) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - November 20, 2018 - 6:00 p.m. - Council Chamber - National City, California. 6 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 7 The following page(s) contain the backup material for Agenda Item: Recognition of KirE Builders, Inc. for their Participation in the Adopt -A -Place Program. (Housing & Economic Development) Please scroll down to view the backup material. 7 of 212 Item # 10/16/18 Recognition of KirE Builders, Inc. for their participation in the Adopt -A -Place Program (Housing and Economic Development) 8 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 9 The following page(s) contain the backup material for Agenda Item: Squad Program Update. (Fire) Please scroll down to view the backup material. 9 of 212 Item # 10/16/2018 SQUAD PROGRAM UPDATE (FIRE) 10 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 11 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 11 of 212 Item # 10/16/18 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 12 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 13 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Special Meetings of the City Council of the City of National City of March 26, 2018 and October 2, 2018 and the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City of May 15, 2018. (City Clerk) Please scroll down to view the backup material. 13 of 212 Item # 10/16/18 APPROVAL OF THE MINUTES OF THE SPECIAL MEETINGS OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY OF MARCH 26, 2018 AND OCTOBER 2, 2018 AND THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF MAY 15, 2018. (City Clerk) 14 of 212 Book 100 / Page 54 03-26-2018 DRAFT DRAFT DRAFT MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY HOUSING WORKSHOP March 26, 2018 The Special Meeting of the City Council of the City of National City was called to order at 4:06 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis Administrative Officials present: Dalla, Deese, Morris -Jones, Stevenson, Vergara. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON CITY WIDE HOUSING ADMIN (303-4-1) 1. Housing Workshop — Presentation — Comprehensive Local Housing Strategy (City Manager) STAFF PRESENTATION: Brad Raulston, National City Assistant City Manager, gave an overview of the meeting and reviewed the challenges involved in developing a Comprehensive Local Housing Strategy and Proposed Local Housing Objectives. Seth Litchney, Senior Regional Planner for the San Diego Association of Governments (SANDAG) gave a presentation on the Regional Housing Needs Assessment (RHNA) prepared by SANDAG. Ray Pe, National City Principal Planner, reviewed the Housing Element in National City's General Plan. Debbie Ruane, Executive Vice President and Chief Strategy Officer for the San Diego Housing Commission, reviewed the Housing Commissions Major Programs, Current Housing Situation, and the San Diego Housing Production Objectives for the period 2018 — 2028. Carlos Aguirre, National City Acting Director of Housing and Economic Development, reviewed National City's Housing Programs and potential funding sources to address housing needs. Alfredo Ybarra, Acting Deputy City Manager, presented information on Rent Control/Stabilization and related programs in California. Martin Reeder, National City Acting Planning Director, reviewed National City Plans and current projects related to housing issues. TESTIMONY: Fifteen speakers offered testimony both in support and against rent control and offered various suggestions on how to address National City's housing needs and the current housing crisis. 1 15 of 212 Book 100 / Page 54a 03-26-2018 CITY WIDE HOUSING ADMIN (303-4-1) (cont.) 1. Housing Workshop — Presentation — Comprehensive Local Housing Strategy (City Manager) (cont.) ACTION: No vote was taken. Members of the City Council asked questions; expressed various individual concerns and opinions regarding rent control, the housing crisis, the need to be creative in seeking solutions, the importance of having mixed rate housing choices, gentrification and displacement of residents. The consensus was the need to get additional information and come back with some practical incentives and actions that can be taken to address housing issues. Note: All presentations are attached as Exhibit "A". ADJOURNMENT Motion by Sotelo-Solis, seconded by Cano, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City to be held - Tuesday — April 3, 2018 at 6:00 p.m. at the Council Chambers, National City, California. Carried by unanimous vote. Next Regular City Council Meeting: Tuesday, April 3, 2018, 6:00 p.m., City Council Chambers, Civic Center — National City, California. The meeting closed at 6:55 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of October 16, 2018. Mayor 2 16 of 212 Book 100 / Page XX 05-15-2018 DRAFT DRAFT DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY May 15, 2018 The Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City was called to order at 6:24 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Deese, Denham, Duong, Manganiello, Morris -Jones, Mosley, Parra, Raulston, Roberts, Rodriguez, Vergara, Williams, Ybarra. Others present: City Treasurer Mitch Beauchamp. PLEDGE OF ALLEGIANCE TO THE FLAG BY MAYOR RON MORRISON PUBLIC COMMENTS Bert Andrade, National City, mentioned the upcoming Memorial Day holiday and shared his naval experiences during the Korean War. Michele Krug, San Diego, expressed her displeasure with some members of the City Council. Angelica Carrillo and Jacqueline Reynoso, National City Chamber of Commerce, discussed the purpose and goal of the Chamber of Commerce Permit Process Improvement Task Force and requested the topic be added to the next agenda for discussion. Raymond Lomeli, National City, said that National City needs a change and spoke in support of Alejandra Sotelo-Solis becoming the next Mayor. PRESENTATIONS COUNCIL MEETING PRESENTATIONS / AWARDS & RECOGNITIONS 2018 (102-10-13) 1. National City's Community Enhancement Grant Update by the National City Chamber of Commerce. (Jacqueline Reynoso, President/CEO, National City Chamber of Commerce) 2. Recap of Community Service Day event held on Saturday, April 28, 2018. (Elyana Delgado, Recreation Center Supervisor and Juanita Castaneda, Recreation Center Supervisor, Community Services) 3 17 of 212 Book 100 / Page XX 05-15-2018 INTERVIEWS / APPOINTMENTS BOARDS & COMMISSIONS ADMIN (101-1-1) 3. Interviews and Appointments: Appointment of an Alternate member to the Bay Shore Bikeway Working Group. (City Clerk) ACTION: Motion by Sotelo-Solis, seconded by Rios to appoint Member Rios as alternate member. Motion failed by the following vote, to -wit: Ayes: Rios, Sotelo-Solis. Nays: Cano, Mendivil, Morrison. Absent: None. Abstain: None. Motion by Morrison, seconded by Cano, to appoint Member Cano as alternate member and Vice Mayor Mendivil as primary member. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison. Nays: Rios, Sotelo-Solis. Absent: None. Abstain: None. CITY COUNCIL CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR. Item No. 4 (NCMC), Item No. 5 (Minutes), Item Nos. 6 through 18 (Resolution Nos. 2018-69 through 2018-81), Item Nos. 19 and 20 (Temporary Use Permits), Item Nos. 21 and 22 (Warrant Registers). Motion by Mendivil, seconded by Sotelo-Solis, to approve the Consent Calendar except for Item Nos. 15 through 17. Carried by unanimous vote. MUNICIPAL CODE 2018 (506-2-33) 4. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. APPROVAL OF MINUTES (103-2-1) 5. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF FEBRUARY 6, 2018 AND THE MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY OF FEBRUARY 20, 2018. (City Clerk) ACTION: Approved. See above. CONTRACT (C2011-03) GRANT / PUBLIC SAFETY (206-4-27) 6. Resolution No. 2018-69. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ACCEPTANCE OF THE FY 2017 OPERATION STONEGARDEN GRANT IN THE AMOUNT $44,000, AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE 4 18 of 212 Book 100 / Page XX 05-15-2018 CONSENT CALENDAR (cont.) CONTRACT (C2011-03) GRANT / PUBLIC SAFETY (206-4-27) 6. Resolution No. 2018-69 (continued). AGREEMENT FOR THE AWARD OF THE GRANT FUNDS AND SIGN GRANT DOCUMENTS INDEMNIFYING THE GRANTING AGENCY AGAINST ANY LIABILITY ARISING FROM GRANT RELATED OPERATIONS, AND AUTHORIZING THE ESTABLISHMENT OF THE POLICE DEPARTMENT GRANTS FUND APPROPRIATIONS AND A CORRESPONDING REVENUE BUDGET, IN THE AMOUNT OF THE GRANT FOR REIMBURSEMENT OF OVERTIME, FRINGE BENEFITS AND MILEAGE FOR PROGRAMMATIC OPERATIONS. (Police) ACTION: Adopted. See above. ENGINEERING / PUBLIC WORKS DEPT - GRANTS / REPORTS ADMIN (1104-1-1) 7. Resolution No. 2018-70. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) AUTHORIZING THE FILING OF ELEVEN (11) GRANT APPLICATIONS THROUGH THE SAN DIEGO ASSOCIATIONS OF GOVERNMENTS (SANDAG) ACTIVE TRANSPORTATION GRANT PROGRAM (ATGP) AND SMART GROWTH INCENTIVE PROGRAM (SGIP); 2) ACCEPTING THE TERMS OF THE GRANT AGREEMENTS; 3) COMMITTING TO PROVIDING THE LOCAL MATCH AMOUNTS IDENTIFIED FOR EACH PROJECT IF GRANT AWARDS ARE MADE BY SANDAG; AND 4) AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE THE GRANT AGREEMENTS IF SELECTED FOR FUNDING. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2017-02) 8. Resolution No. 2018-71. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) ACCEPTING THE WORK PERFORMED BY "A GOOD SIGN AND GRAPHICS CO." FOR THE WAYFINDING SIGNAGE PROJECT, CIP NO. 16-13; 2) APPROVING THE FINAL CONTRACT AMOUNT OF $335,086.54; 3) AUTHORIZING THE RELEASE OF RETENTION IN THE AMOUNT OF $16,754.33; AND 4) AUTHORIZING THE MAYOR TO SIGN THE NOTICE OF COMPLETION FOR THE PROJECT. CONTRACT FUNDED THROUGH SANDAG SMART GROWTH INCENTIVE PROGRAM GRANT AND PORT OF SAN DIEGO CAPITAL IMPROVEMENT PROGRAM GRANT. (Engineering/Public Works) ACTION: Adopted. See above. 5 19 of 212 Book 100 / Page XX 05-15-2018 CONSENT CALENDAR (cont.) CONTRACT (C2014-51) 9. Resolution No. 2018-72. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO THE CITY OF POWAY URBAN FORESTRY MAINTENANCE SERVICES CONTRACT WITH WEST COAST ARBORIST, INC. (WCA) TO AWARD AN AGREEMENT FOR THE PURCHASE OF 1,700 TREES AND TO PROVIDE PLANTING AND INITIAL MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $297,500, FUNDED BY A CAL FIRE URBAN AND COMMUNITY FORESTRY GRANT. (Engineering/Public Works) ACTION: Adopted. See above. ENGINEERING / PUBLIC WORKS DEPT - GRANTS / REPORTS ADMIN (1104-1-1) 10. Resolution No. 2018-73. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $333,000 AND CORRESPONDING REVENUE BUDGET TO ALLOW FOR REIMBURSEMENT OF ELIGIBLE PROJECT EXPENDITURES THROUGH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION'S (CALTRANS) SUSTAINABLE TRANSPORTATION PLANNING GRANT PROGRAM FOR COMPLETION OF THE NATIONAL CITY INTRA- CONNECT PLAN (Integrating Neighborhoods with Transportation Routes for All). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2018 (801-2-40) 11. Resolution No. 2018-74. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF RED CURB "NO PARKING" ON THE NORTH SIDE OF THE 200 BLOCK OF E. 24TH STREET ADJACENT TO THE TWO DRIVEWAYS OF PARKING LOT "S" OF NATIONAL CITY PARK APARTMENTS, LOCATED AT 2323 "D" AVENUE, IN ORDER TO ENHANCE SAFETY AND VISIBILITY FOR DRIVERS EXITING THE APARTMENT DRIVEWAYS (TSC No. 2018-04). (Engineering/Public Works) ACTION: Adopted. See above. 6 20 of 212 Book 100 / Page XX 05-15-2018 CONSENT CALENDAR (cont.) PARKING & TRAFFIC CONTROL ADMIN 2018 (801-2-40) 12. Resolution No. 2018-75. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CONVERSION OF 4- HOUR PARALLEL PARKING TO "30-MINUTE" PARKING LOCATED ON THE SOUTH SIDE OF THE 100 BLOCK OF W. 33RD STREET IN FRONT OF NATIONAL/54 SELF STORAGE TO INCREASE PARKING TURNOVER FOR CUSTOMERS (TSC No. 2018-05). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2018 (801-2-40) 13. Resolution No. 2018-76. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGN IN FRONT OF THE RESIDENCE LOCATED AT 254 E. 31ST STREET (TSC No. 2018-06). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2018 (801-2-40) 14. Resolution No. 2018-77. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF ALL - WAY STOP CONTROL AT THE INTERSECTION OF E. 22ND STREET AND "A" AVENUE IN RESPONSE TO SAFETY CONCERNS BY AREA RESIDENTS (TSC No. 2018-07). (Engineering/Public Works) ACTION: Adopted. See above. COUNCIL POLICY ADMIN (102-13-1) 15. Resolution No. 2018-78. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DELETING THE CITY OF NATIONAL CITY POLICY CONCERNING SEXUAL AND OTHER FORMS OF HARASSMENT AND APPROVING THE ADOPTION OF SAID POLICY AS COUNCIL POLICY 604 - DISCRIMINATION AND HARASSMENT. (Human Resources) ACTION: Motion by Rios, seconded by Sotelo-Solis, to adopt the Resolution. Motion failed by the following vote, to -wit: Ayes: Rios, Sotelo-Solis. Nays: Cano, Mendivil, Morrison. Absent: None. Abstain: None. Substitute motion by Mendivil, seconded by Cano, to continue item to consider including changes suggested by the Mayor. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison. Nays: Rios, Sotelo-Solis. Absent: None. Abstain: None. 7 21 of 212 Book 100 / Page XX 05-15-2018 CONSENT CALENDAR (cont.) COUNCIL POLICY ADMIN (102-13-1) 16. Resolution No. 2018-79. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING REVISIONS TO THE CITY OF NATIONAL CITY WORKPLACE VIOLENCE AND SECURITY POLICY AND APPROVING THE ADOPTION OF SAID POLICY AS COUNCIL POLICY 605. (Human Resources) ACTION: Motion by Sotelo-Solis, seconded by Rios, to adopt the Resolution and direct staff to amend Council Policy 605 to include elected officials as part of the policy. Carried by unanimous vote. COUNCIL POLICY ADMIN (102-13-1) 17. Resolution No. 2018-80. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY REVISING THE CITY OF NATIONAL CITY POLICY CONCERNING ALCOHOL AND DRUG -FREE WORKPLACE AND APPROVING THE ADOPTION OF SAID POLICY AS COUNCIL POLICY 606 - ALCOHOL AND DRUG -FREE WORKPLACE POLICY. (Human Resources) ACTION: Motion by Rios, to adopt the Resolution and to include elected officials in Council Policy 606. Motion died for lack of a second. Motion by Mendivil, seconded by Morrison, to adopt the Resolution. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison, Sotelo-Solis. Nays: Rios. Absent: None. Abstain: None. CONTRACT (C2017-21) 18. Resolution No. 2018-81. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES PROGRAM LOAN AND GRANT AGREEMENT DOCUMENTS SOLELY FOR THE PURPOSE OF APPLYING THE STATE OF CALIFORNIA HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENTS UPDATED 2017 UNIFORM MULTIFAMILY REGULATIONS TO THE PARADISE CREEK II AFFORDABLE HOUSING PROJECT OF 92 RENTAL UNITS LOCATED AT 2010 AND 2030 HOOVER AVENUE IN NATIONAL CITY. (Housing & Economic Development) ACTION: Adopted. See above. TEMPORARY USE PERMITS 2018 (203-1-34) 19. Temporary Use Permit - Fun Zone Inflatables hosted by Fun Zone at Westfield Plaza Bonita Mall from May 17, 2018 thru September 3, 2018 with no waiver of fees. (Neighborhood Services) ACTION: Approved. See above. 8 22 of 212 Book 100 / Page XX 05-15-2018 CONSENT CALENDAR (cont.) TEMPORARY USE PERMITS 2018 (203-1-34) 20. Temporary Use Permit - Saint Anthony of Padua Parish Festival at 1816 Harding Avenue from June 09, 2018 to June 10, 2018 with no waivers of fees. (Neighborhood Services) ACTION: Approved. See above. WARRANT REGISTER JULY 2017 - JUNE 2018 (202-1-32) 21. Warrant Register #40 for the period of 03/28/18 through 04/03/18 in the amount of $1,397,013.91. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2017 - JUNE 2018 (202-1-32) 22. Warrant Register #41 for the period of 04/04/18 through 04/10/18 in the amount of $2,065,780.09. (Finance) ACTION: Ratified. See above. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS NON CONSENT RESOLUTIONS POLITICAL SUPPORT ADMIN - INITIATIVES (102-4-1) 23. Resolution No. 2018-82. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, 1) SUPPORTING PROPOSITION 69 WHICH PREVENTS NEW TRANSPORTATION FUNDS FROM BEING DIVERTED FOR NON -TRANSPORTATION PURPOSES, 2) OPPOSING ATTORNEY GENERAL #17-0033 NOVEMBER BALLOT PROPOSITION REPEALING SB1, WHICH RAISES FUNDS FOR TRANSPORTATION PROJECTS THROUGH THE ROAD REPAIR AND ACCOUNTABILITY ACT (RMRA) OF 2017, AND 3) SUPPORTING THE COALITION TO PROTECT LOCAL TRANSPORTATION IMPROVEMENTS, ALLOWING THE CITY OF NATIONAL CITY TO BE LISTED AS A MEMBER AGENCY. THE CITY OF NATIONAL CITY IS PROJECTED TO RECEIVE $1,016,456 IN RMRA FUNDS FOR LOCAL TRANSPORTATION PROJECTS IN FISCAL YEAR 2019 THROUGH SB1. (Engineering/Public Works) RECOMMENDATION: Adopt Resolution, 1) supporting Proposition 69 which prevents new transportation funds from being diverted for non -transportation purposes, 2) opposing Attorney General #17-0033 November ballot proposition repealing SB1, and 3) supporting the Coalition to Protect Local Transportation Improvements, allowing the City of National City to be listed as a member agency. TESTIMONY: Larry Emerson, National City, spoke in support of the Resolution and supports locking fees through Prop 69. ACTION: Motion by Cano, seconded by Mendivil, to adopt the Resolution. Carried by unanimous vote. 9 23 of 212 Book 100 / Page XX 05-15-2018 NON CONSENT RESOLUTIONS (cont.) CONTRACT (C2018-24) 24. Resolution No. 2018-83. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH AUDIO ASSOCIATES OF SAN DIEGO IN THE AMOUNT OF $154,006, WITH A CONTINGENCY IN THE AMOUNT OF $20,994, FOR A TOTAL NOT TO EXCEED AMOUNT OF $175,000 TO UPGRADE THE COUNCIL CHAMBERS AUDIO/VIDEO SYSTEM. (Information Technology) ** Companion Item #25** RECOMMENDATION: Execute the Agreement including the contingency amount. ACTION: Motion by Cano, seconded by Mendivil, to adopt the Resolution. Carried by unanimous vote. CONTRACT (C2018-25) 25. Resolution No. 2018-84. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH SWAGIT PRODUCTIONS, LLC, TO IMPLEMENT THE AVIOR HIGH DEFINITION REMOTE BROADCAST SYSTEM AND PROVIDE MONTHLY STREAMING AND VIDEO PRODUCTION SERVICES FOR AN AMOUNT NOT TO EXCEED $62,800. (Information Technology) **Companion Item #24** RECOMMENDATION: Execute the Agreement. TESTIMONY: None. ACTION: Motion by Rios, seconded by Cano, to adopt the Resolution. Carried by unanimous vote. CONTRACT (C2018-26) 26. Resolution No. 2018-85. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE THE STANDARD OFFER, AGREEMENT, AND ESCROW INSTRUCTIONS FOR THE PURCHASE OF REAL PROPERTY LOCATED AT 1430 HOOVER AVENUE IN NATIONAL CITY, IN ORDER TO PROVIDE SECURE STORAGE FOR THE NATIONAL CITY POLICE DEPARTMENT AND OTHER DEPARTMENT'S OVERSIZED VEHICLES AND TRAILERS, FOR A TOTAL SALES PRICE OF $973,350 AND THE PAYMENT OF CLOSING COSTS NOT TO EXCEED $10,000 AND $100,000 FOR TENANT IMPROVEMENTS; AND AUTHORIZING THE ESTABLISHMENT OF A BUDGET APPROPRIATION OF $200,000 FROM AVAILABLE FUND BALANCE OF THE ASSET FORFEITURE FUND AND $215,000 FROM AVAILABLE FUND BALANCE OF THE DEVELOPMENT IMPACT FEES FUND. (Housing & Economic Development) RECOMMENDATION: Adopt the Resolution. 10 24 of 212 Book 100 / Page XX 05-15-2018 NON CONSENT RESOLUTIONS (cont.) CONTRACT (C2018-26) 26. Resolution No. 2018-85 (continued). TESTIMONY: None. ACTION: Motion by Mendivil, seconded by Cano, to adopt the Resolution with clarification made on funding. Carried by unanimous vote. RECESS A recess was called at 8:30 p.m. The meeting reconvened at 8:35 p.m. with all members present. ELECTION JUNE 2018 ADMIN (505-7-5) 27. Resolution No. 2018-86. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $38,000 TO THE GENERAL FUND CITY CLERK — ELECTIONS ACCOUNT FROM THE GENERAL FUND FUND BALANCE FOR THE COST OF SIGNATURE VERIFICATION BY THE REGISTRAR OF VOTERS FOR THE JUNE SPECIAL ELECTION, INCREASING THE ELECTION BUDGET FOR THE JUNE SPECIAL ELECTION TO $103,000. (City Clerk) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Cano, seconded by Mendivil, to adopt the Resolution. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison. Nays: Rios, Sotelo-Solis. Absent: None. Abstain: None. NEW BUSINESS TEMPORARY USE PERMITS 2018 (203-1-34) 28. Temporary Use Permit — Brews Campbell at Machete hosted by Machete Beer House on June 23, 2018 from 5:30 p.m. to 1:30 a.m. at Machete Beer House, 2325 Highland Avenue with no waiver of fees. (Neighborhood Services) TESTIMONY: Eddie Trejo, Owner of Machete Beer House, provided background information on the event and clarified the hours of operation which is until 10:00 p.m. for outside entertainment, and at that point the activities will move inside until 1:30 a.m. Dr. Quintero and Michael Lesley, National City, spoke in support of the business and the event. ACTION: Motion by Cano, seconded by Rios, to approve the Temporary Use Permit. Carried by unanimous vote. 11 25 of 212 Book 100 / Page XX 05-15-2018 NEW BUSINESS (cont.) PLANNING & BUILDING DEPT ADMIN (1104-1-10) 29. Initiation of local historic designation and listing of properties identified in the 2010 historic properties survey. (Planning) TESTIMONY: Six speakers spoke in support. ACTION: Motion by Cano, seconded by Rios, to approve the initiation of nominating properties for consideration to be placed on the local historic designation and historical properties list and to include the SOHO list. Carried by the following vote, to -wit: Ayes: Cano, Mendivil, Morrison, Rios. Nays: Sotelo-Solis. Absent: None. Abstain: None. CITY MANAGER / REPORTS ADMIN (1104-1-12) 30. Staff Report and Request for City Council Direction - Sample Policies on Ethics, Conduct and Decorum. (City Manager) ACTION: Motion by Sotelo-Solis, to create an ad -hoc committee or working group to develop a draft policy. Motion died for lack of a second. Motion by Mendivil, seconded by Cano, to go with Option #3 to direct the City Manager to develop and present a draft policy(s) on code of ethics and conduct for Council review. Carried by unanimous vote. C. REPORTS STAFF REPORTS POLICE DEPT ADMIN (302-4-1) 31. Implementation of Naloxone (Nasal Narcan) for National City Police Officers. (Manuel Rodriguez, Chief of Police, National City Police Department) City Attorney Angil Morris -Jones gave authorization to the Council to schedule an Adjourned Regular Meeting on July 24th at 6:00 p.m., which will be an adjourned meeting from the July 17th meeting. The purpose is to add to the agenda for direction to call an election. ACTION: No vote. MAYOR AND CITY COUNCIL Member Mendivil expressed support for a code of conduct and ethics and limiting the length of meetings and displeasure with the kind of comments that occurred during Public Comment. 12 26 of 212 Book 100 / Page XX 05-15-2018 MAYOR AND CITY COUNCIL (cont.) Member Sotelo-Solis said she shared Member Mendivil's concerns regarding public comments however the First Amendment, protects people's right to say what they want. She said it would be beneficial if the City Manager could notify the Council when a large agenda was coming so they could review it electronically. Member Rios said it would be helpful to get large agendas earlier in the day and, in terms of ethics and conduct, she feels the Council should take ownership of the meetings and how they conduct themselves. Mayor Morrison spoke about conduct and respect at meetings and on the public's First Amendment right. He agrees that some of the public comments are negative. Mayor Morrison presented a check for $19,229 to the City Manager from the Regional Solid Waste Association to be used to augment the City's Trash Rate Stabilization Fund. CLOSED SESSION REPORT City Attorney Angil Morris -Jones reported that in Closed Session the City Council unanimously accepted a proposed settlement agreement. (See attached Exhibit `L' ) ADJOURNMENT Motion by Sotelo-Solis, seconded by Mendivil, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday — June 19, 2018 - 6:00 p.m. - Council Chambers - National City, California. Carried by unanimous vote. Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - June 19, 2018 - 6:00 p.m. - Council Chambers - National City, California. The meeting closed at 10:55 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of October 16, 2018. Mayor 13 27 of 212 Book 100 / Page XX 05-15-2018 BUDGET SCHEDULE - FY 2019: Tuesday, May 29, 2018, 5:00 p.m. - Budget Workshop Tuesday, June 19, 2018, 6:00 p.m. - Budget Hearing / Adoption CITY COUNCIL LEGISLATIVE RECESS August 7, 2018 - City Council Meeting - Dispensed With August 21, 2018 - City Council Meeting - Dispensed With 14 28 of 212 EXHIBIT `L' L <- CALIFORNIA -0 N. 1I.ON °JL CITy INCOAPORATEO AGENDA OF A SPECIAL MEETING CITY COUNCIL OF THE CITY OF NATIONAL CITY Main Conference Room Civic Center 1243 National City Boulevard National City, California Special Meeting - Tuesday, May 15, 2018 — 5:00 p.m. ROLL CALL CITY COUNCIL OPEN SESSION CALL TO ORDER ROLL CALL PUBLIC COMMENTS CLOSED SESSION 1. Liability Claims — Government Code Section 54956.95 Workers' Compensation Claims Agency Claimed Against: City of National City Number of Claims: One OPEN SESSION 2. Training on the California Public Records Act affecting personal electronic devices and accounts for City users pursuant to City of San Jose v. Superior Court. 3. Training on the Ralph M. Brown Act (Government Code Section 54950, et seq.) pertaining to transparency and technology. ADJOURNMENT Next Regular City Council Meeting: Tuesday, May 15, 2018, 6:00 p.m., City Council Chambers, Civic Center — National City, California. 15 29 of 212 Book 100 / Page XX 10-02-2018 DRAFT DRAFT DRAFT MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY October 2, 2018 The Special Meeting of the City Council of the City of National City was called to order at 5:02 p.m. by Mayor / Chairman Ron Morrison. ROLL CALL Council / Board members present: Cano, Mendivil, Morrison, Rios. Council / Board members absent: Sotelo-Solis. Administrative Officials present: Dalla, Deese, Morris -Jones, Raulston CITY COUNCIL OPEN SESSION PUBLIC COMMENTS — None. Members retired into Closed Session at 5:02 p.m. CLOSED SESSION 1. Conference with Legal Counsel — Pending Litigation Pursuant to Government Code Section 54956.9(d) Two Potential Cases ADJOURNMENT Next Regular City Council Meeting: Tuesday, October 2, 2018, 2018, 6:00 p.m., City Council Chambers, Civic Center — National City, California. City Clerk The foregoing minutes were approved at the Regular Meeting of October 16, 2018. Mayor t6 30 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 31 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approving the final contract amount of $987,241.97; 3) authorizing the release of retention in the amount of $49,362.10 from the Dick Miller Inc.'s escrow account; and 4) authorizing the Mayor to sign the Notice of Completion for the project. (Engineering/Public Works) Please scroll down to view the backup material. 31 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL, AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City: 1) accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approving the final contract amount of $987,241.97; 3) authorizing the release of retention in the amount of $49,362.10 from the Dick Miller Inc.'s escrow account; and 4) authorizing the Mayor to sign the Notice of Completion for the project. PREPARED BY: Jose Lopez, P., ssistant Engineer - Civil PHONE: 619-336-4312 APPROVED BY: EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution accepting the work performed by Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11 and approving the final contract amount of $987,241.97. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Notice of Completion 3. Final Contract Balance Report 4. Resolution EXPLANATION The project included reconstructing eight existing alleys subject to drainage issues with new concrete alleys, recompacting / soil stabilization for two dirt alleys (see Locations 10 and 11 on the attached project location map), and installation of pedestrian curb ramps for American with Disabilities Act (ADA) compliance. One additional alley was recompacted and stabilized under Change Order #2. On August 2, 2017, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On August 3, 2017 and August 10, 2017, the bid solicitation was advertised in local newspapers. On August 22, 2017, six (6) bids were received electronically on PlanetBids by the 11:00 a.m. deadline. Bid results were available immediately after the 11:00 a.m. deadline. Dick Miller, Inc, was the apparent lowest bidder with a total bid amount of $939,939.93 as the basis of award. Upon review of all documents submitted, Dick Miller, Inc.'s bid was deemed responsive, and they were the lowest responsible bidder qualified to perform the work as described in the project specifications. On September 5, 2017, the City Council adopted Resolution No. 2017-169 awarding the contract to Dick Miller, Inc., in the not -to -exceed amount of $939,939.93. Construction started on November 9, 2017 and was completed on June 15, 2018. The change orders issued for this project are detailed in the Final Contract Balance Report (see attached). The change orders increased the contract by $51,834.24, while line item adjustments decreased the contract by $4,532.20 for a net contact increase of $47,302.04. This results in a 5% contract increase for a final contract balance of $987,241.97. As a result of satisfactory completion of the project, staff recommends that City Council, 1) accept the work of Dick Miller, Inc. for the Citywide Alley Improvements Project, CIP No. 16-11; 2) approve the final contract amount of $987,241.97; 3) authorize the release of retention in the amount of $49,362.10 from Dick Miller Inc.'s escrow account; and 4) authorize the Mayor to sign the Notice of Completion for the project. The Notice of Completion will be filed with the San Diego County Recorder's Office. 33 of 212 RECORDING REQUESTED BY WHEN RECORDED MAIL TO; NAME: CITY OF NATIONAL CITY ADDRESS: 243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on June 18, 2018 of the: Citywide Alley Improvements Project, CIP No. 16-11 Work of improvement or portion of work of improvement under construction or alteration. The project included 11 alleys citywide in National City, CA 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: Owner in fee Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with Dick Miller, Inc Name of Original Contractor The following work and material were supplied: Labor provided: General Laborer. Materials: Concrete, aggregate base, asphalt, Equipment: excavation and paving equipment. General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Dated: June 18, 2018; Joint tenants, tenants in common, or other owners Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on June 18, 2018 at, National City, California. Signature: RON MORRISON, MAYOR NoC 16-1 34 of 212 FINAL CONTRACT BALANCE DATE: September 7, 2018 PROJECT: Citywide Alley Project FY 16-17 CIP No. 16-11 TO: Dick Miller 930 Boardwalk, Suite H San Marcos, CA 92078 ORIGINAL CONTRACT AMOUNT: START DATE: COMPLETION DATE: ORIGINAL CONTRACT LENGTH: EXTENTION OF WORK DAYS: WORKING DAYS SUSPENDED: TOTAL CONTRACT TIME: DESCRIPTION: $939,939.93 November 9, 2017 June 15, 2018 80 Working Days 37 Working Days 31 Working Days 148 Working Days The Final Contract Balance reports final line item amounts and summarizes all change orders to produce a final contract amount. CHANGE ORDERS AND LINE ITEM ADJUSTMENTS: Change Order #1 directed the contractor to excavate unsuitable material from alley 9, place Tensar Triax geo fabric and then place additional base to stabilize grade for placement on concrete per contract. All work was performed on a T&M basis. This Change Order total amount was $ 19,119.36. Change Order #2 directed the contractor to clear and grub the alley south of 27th St. between A and B Ave., field engineer and grade for positive water flow, process grade and recompact with soil binder as identified in the project specifications. All soil binder work shall be completed at the contract unit price and a!I additional work related to clearing, grubbing and grading shall be completed at an agreed lump sum cost. Inclusive of all costs, the work was performed at an agreed price. This Change Order total amount was $ 27,349.88. Change Order #3 directed the contractor to delete the originally designed rip -rap at the end of Alley5 and replace it with a 12"x12" NDS catch basin and install PVC piping down the slope and outlet the PVC pipe under the sidewalk and through the curb. The NDS catch basin will be surrounded with a small 35 of 212 FINAL CONTRACT BALANCE Citywide Alley Project CIP No. 16-11 3'x3' concrete slab with a curb on three sides to direct the water flow into the basin. All work was performed at an agreed price. This Change Order total amount was $ 5,365.00. All Change Orders listed above increased the total contract amount by $ 51,834.24. Numerous contract line item adjustments per the attached FINAL. BILLING STATEMENT resulted in a total decrease of $ 4,532.20. Including change orders and line item adjustments, the total contract resulted in an increase of $ 47,302.04. CONTRACT ADJUSTMENT: As a result of the above change orders and line item adjustments, the contract price is adjusted as follows: 1. The final contract price is adjusted to $ 987,241.97. 2. As a result of the satisfactory completion of said project, a retention amount of $ 49,362.10 is set to be processed and released from the contractor's escrow account upon the receipt of signatures and City Council's ratification of this agreement and the Notice of Completion. This document and its purpose to balance payment shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and all incidentals for performing the work described above. Dick Miller will not be entitled to damages or additional payment for delays as described in the 2015 edition of the Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. 36 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 37 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) awarding a contract to Whillock Contracting, Inc. in the amount of $5,219,250 for the Paradise Creek Park Site Remediation and Improvements, CIP No. 18-07; 2) authorizing a 25% contingency in the amount of $1,304,812.50 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) Please scroll down to view the backup material. 37 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) awarding a contract to Whillock Contracting, Inc. in the amount of $5,219,250 for the Paradise Creek Park Site Remediation and Improvements, CIP No. 18-07; 2) authorizing a 25% contingency in the amount of $1,304,812.50 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. PREPARED BY: Jose Lopez, P.E., Assistant Engineer - Civil PHONE: 619-336-4312 EXPLANATION: See attached. DEPARTMENT: E APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Contract Award (funds available through prior City Council CIP appropriations) ROPS (001): $4,995,428 WI-TOD SIA (001): $100,618 Sewer Service Fund (125): $123,204 25% Contingency (funds available through prior City Council CIP appropriations) ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution awarding a contract Whillock Contracting, Inc. in the amount of $5,219,250 for the Paradise Creek Park Site Remediation and Improvements, CIP No. 18-07 BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Bid Opening Summary 3. Three Lowest Bidders Summary 4. Resolution 38 of 212l EXPLANATION The Paradise Creek Park Site Remediation and Improvements Project will provide the site remediation, grading and infrastructure improvements necessary to construct a new approximately 4-acre Community Park (under a separate phase) to include walking paths, community garden, playground and other amenities on the west side of Paradise Creek between W. 22nd Street and W. 19th Street; funding will also be used to reconstruct Harding Avenue and W. 20th Street to provide paved roadways, utilities, parking, new sidewalks and curb ramps for ADA compliance. On August 21, 2018, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On August 23, 2018 and August 30, 2018, the bid solicitation was advertised in local newspapers. On September 27, 2018, nine (9) bids were received electronically on PlanetBids by the 2:00 p.m. deadline. Bid results were available immediately after the 2:00 p.m. deadline. Whillock Contracting, Inc. (Whillock) was the apparent lowest bidder with a grand total bid amount of $5,877,475. The project specifications state that if an additive, alternate or additive/alternate bids items are called for in the Contract Documents, the sum of the base bid and all additive, alternate and additive/alternate bids, if any, shall be used to compare all bids to determine the lowest responsive bid. Whillock subsequently submitted a request to withdraw its bid on the basis of clerical errors. Staff reviewed the request, and determined the request was not substantiated. As such, Whillock has agreed to proceed as the lowest bidder. Additionally, upon review of all documents submitted, Whillock's bid was deemed responsive. Therefore, staff recommends awarding a contract to Whillock Contracting, Inc. in the not -to -exceed amount of $5,219,250 which includes: 1) Base Bid — General ($339,851.00) • Mobilization, traffic control, construction surveying, water pollution control 2) Base Bid — Grading ($2,960,395.00) • Excavation and grading, fill, impacted and contaminated soil handling 3) Base Bid — Surface Improvements ($297,573.00) • Roadway construction, sidewalk, driveways, ADA pedestrian ramps 4) Base Bid - Drainage & Utility Facilities ($342,419.00) • Storm drain , sewer main and lateral installation, water quality basin 5) Base Bid — Other Improvements ( $718,107.00) • Lighting, irrigation, landscaping 6) Additive Bid — Retaining Wall Steel Guardrail ($264,450.00) 7) Alternate Bids — ($296,455) 39 of 212 • Gabion Wall Staff also recommends authorizing a 25% contingency in the amount of $1,304,812.50 to address any unforeseen conditions that may arise. Typically, a 15% contingency is requested, however, given the high volume of contaminated/impacted earthwork that must be hauled off the site to deliver a clean site for the upcoming Paradise Creek Park, a 25% contingency is being requested. Furthermore, staff recommends the 25% contingency, as it is consistent with the City Council approved contingency for the previously completed WI-TOD Site Remediation project. Attached are the bid opening summary sheet and a line item summary of the three lowest bidders for reference. Construction is estimated to be completed in summer of 2018. Updates will be provided on the City's CIP website at: nationalcityprojects.com. 40 of 212 BID OPENING RESULTS NAME: PARADISE CREEK PARK SITE REMEDIATION AND IMPROVEMENTS CIP NO: 18-07 - DATE: Thursday, September 27, 2018 TIME: 2:00 P.M. ESTIMATE: $6,500,000 PROJECT ENGINEER: Roberto Yano, P.E. BIDDER'S 'S NAME BID AMOUNT ADDENDA #1, 2, 3 BID SECURITY _ I URIT OND I Whillock Contracting, Inc, P.O Box 2322 La Mesa, CA 91943 $5,877,475,00 Yes Bond 2. Palm Engineering Construction Company 7330 Opportunity Rd 0 San Diego, CA 92111 $6,649,723.00 Yes Bond 3. Sema Construction9580 Black 42690 Rio Nedo Ste. G Temecula, CA 92590 $6,666,340.20 Yes Bond 4. Spectrum Construction Group, Inc. 32 Edelman Irvine, CA 92618 $6,680,364.70 Yes Bond 5, LB Civil Construction, Inc. 324 East Valley Plcwy Escondido, CA 92125 $6,723,057.00 Yes Bond 6. C.S. Legacy Construction, Inc. 1461 S East End Ave Pomona, CA 91766 $6,839,419.50 Yes :Bond 7. West -Tech Contracting, Inc. 568 North Tulip St. Escondido, CA 92078 $7,093,783.42 Yes . Bond 8, Western Rim Constructors, Inc. 912 S Andreasen Drive, Suite 108 Escondido, CA 92029 $8,126,904.66 Yes Bond 9, Wier Construction Corporation 16884 Old Survey Road Escondido, CA 92025 $9,902,311.76 Yes Bond 41 of 212 Ite m No. Description Bid Results for Project Paradise Creek Park Site Remediation and Improvements (CIP No. 18-07) Unit Qty. ise LMs E:NG.IN£ERING:: CO:NSTR.UCTIO:N:;CO M PANX_i NC`: 1 2 Mobilization Traffic Control LS LS 1 1 $168,217.00 $52,942.00 168; .00 $52 942.Oo-: $300,000.00 $80,000.00 $30000000:' �80. 000.00;` $ 666,634.01 $38,081.48 ,$6.66;634 0:1; $3808148 3 Construction Surveying LS 1 $63,236.00 63;'236.00.: $70,000.00 $70Oo0o0 : $52,279.72 4 Water Pollution Control LS 1 $48,206.00 48206'00: $70,000.00 $70 Q00. 0: $126,180.43 2.618043: 5 Utility Coordination LS 1 $1,500.00 $1:500�00:. $10,000.00 $_1Q;00000: $7,493.58 4935$.:: 6 Construction Schedule LS 1 $5,750.00 _$5,75O Oo $5,000.00 s;5l000.00.` $11,127.65 '$11,127. 65:..: Subtotal $339,851.00 $535,000.00 $901,796.87 7 Clearing and Grubbing LS 1 $58,890.00 se; Gra'dnj -$58890'00`': $80,000.00 80000.00:.: $76,603.40 ::$76;603::40 8 Excavation and Grading LS 1 $199,169.00 $1.59 169 00 - $92,500.00 2;50000;- $207,009.83 $2070098.3'= 9 Unclassified Fill (Import) CY 27000 $17.35 $46845.000_.. $28.00 $756000.00.` $34.58 33 660;;00. 10 Impacted Soil Handling (Onsite) CY 3000 $3.80 .$11: 400 00 $12.00 $36 000 00 $4.06 •-:$1218000. 11 Impacted Soil Handling (Export) TON 9766 $81.50 $795929 00;:: $95.00 :$921,770.00 $75.40 $736,35640.: 12 13 14 Contaminated Soil Handling (Export) Retaining Wall (Single Tier) - 65:6" wire mesh, 6 gauge Retaining Wall (Double Tier) - 6"x6" wire mesh, 6 gauge TON SF SF 6116 5290 750 $233.25 $50.00 $30.00 Subtotal $I 426,557 00:-; 22; 500:00': $3,247,395.00 $232.00 $25.00 $50.00 $1418912 00':. $13225000;. $3,480,932.00 $201.97 $39.71 $70.67 5:3,002.50 $3,464,126.55 se ace:[rr provemen 15 16 17 Temporary Construction Fencing w/windscreen Temporary Pedestrian Access 6" PCC Curb & Gutter LF SF LF 2000 2000 1300 $4.00 $4.29 $31.50 $8,580.00` $40, 950:00'. $10.00 $6.00 $35.00 $12,000.00 $45,500 00`` $34.39 $5.88. $31.88 $68,78000.. $11,760.00 41,444..00 18 PCC Cross Gutter SF 700 $16.65 11655.00:. $15.00 $10.500.00 $13.84 $9,688 00. 19 4" PCC Sidewalk (SDRSD G-7) SF 6500 $7.35 $47;775.00:: $8.00 52;000.00. $8.17 $53,105.00. 20 PCC Driveway (SDRSD G-14A) SF 850 $7.00 $5,950 00 $12.00 $10.200.00. $10.73 $9,120.50 21 Pedestrian Ramp. EA 6` $1, 575.00 $9;450.00,: $4,000.00 $24D00.00 $2,497.95 $1.4,987.70 22 Pavement Restoration SF` 1600 $8.40 13;440 00,' $9.30 $8.73 $13,968.00 Item No. 23 24 Description AC Paving Aggregate Base Bid Results for Project Paradise Creek Park Site Remediation and Improvements (CIP No. 18-07) Unit TO N TO N Qty. 635 1478 $97.00 $37.00 $.61595.00.- $54;.68600:_ $130.00 $50.00 ':;$82,55O 00.; 7:3;90000. $97.57 $19.22 $6 L,956.95:: $28;40716: 25 26 2" AC Overlay incl. Edge & Header Grinds Street Centerline Monument SF EA 15946 3 $2.00 $1,200.00 3,600.00 $3.50 $1,200.00 5s;s11oo $3,600.00'. $2.31 $1,011.60 3`683526. $3;034 80 Subtotal $297,573.00 $404,941.00 $353,087.37 til�t}(Factlit�es n 27 12" PVC Storm Drain (SDR 35) LF 163 $110.00 17,930 00 $120.00 L9;560.00 $70.30 11;45.890`:. 28 18" RCP Storm Drain (1350-D) LF 514 $110.00 $56;54000,. $160.00 82240:00 $84.33 �43345�_E2:: 29 Type B Curb Inlet (L=5`) EA 4 $7,153.00 -.428;612 06; $10,000.00 :46;000.00: $4,419.36 30 Type A-4 Cleanout EA 1 $5,930.00 :.$,5 .3.0: 00" $10,000.00 J 10;OOOQO $5,462.48 $5,462 48 31 Type G-1 Catch Basin EA 2 $4,439.00 .:.......:................... $88;7.8�00= $10,000.00 Z0000.00` $6,018.12 :$1203624.= 32 Outlet Structure EA 1 $3,805.00 ............. 3805;00,.: $15,000.00 15,000.00: $9,848.73 $g;848=73 33 Straight Headwall EA 4 $2,205.00 1$.8;826,60: $ 8, 000.00 32;600 00 $8,834.39 $35,337. 50::. 34 Wing Headwall EA 0 $10,000.00 0:00' $15,000.00 $0.00 $000 35 36 Rip Rap Energy Dissipator (Type 2, #2 Backing, 5'x10', T=1.0') Concrete Energy Dissipator (SDRSD D- 41) CY EA 10 1 $329.00 $25,100.00 $250.00 $30,000.00 $30,006.00::: $809.19 $11, 040.07 $8 091.90;:.. $1104007:: 37 Cutoff Walls EA 2 $3,293.00 $6,586 00 $3,000.00 1 $ 6; 000.00 :' $9,681.68 $19,363.36 38 Water Quality Basin SF 4840 $11.10 $53,724:00 $10.00 $4840000 $18.39 $89,007.60 39 Abandon Exist. SMH EA 3 $3,635.00 $10;905.00 $2,000.00 .6,006.00'. $1,852.96 40 Abandon Exist. Sewer Main LF 600 $38.00 $22,800:00: $20.00 ._=$12,000.00 $11.24 -$6744.00 41 8" PVC Sewer Main LF 607 $66.00 $40;062.00 $200.00 $121400.00 $146.84 $89;131:88'. 42 Sewer Manhole EA 3 $12,879.00 .$3863700: $20,000.00 ;::;$60,000 00 $10,075.78 30,227: 34: 43 Reconnect Exist. Sewer Lateral w/CO LF 400 $27.00 $120.00 $119.83 47,932,00... Subtotal $342,419.00 $553,100.00 $442,264.00 rt? Base.Bid er„Em,p.rovemenl Item No. Description Bid Results for Project Paradise Creek Park Site Remediation and Improvements (CIP No. 18-07) Unit ...• • PALM ENGINLLRIN CONSTRUCTION COMPANY INC 7----Serna-_-tbnstructiOn 44 45 46 47 48 49 50 51 Furnish and Install 2" PVC Conduit Furnish and install Electrical for Lighting Furnish and Install #5 Pull Box Furnish and Install 15 ft. Single Post Top Light Pole with Foundation and 118W LED Luminaire Furnish and Install Fiber Optic Vault Signing & Striping 2" Irrigation Service & Backflow Preventer Electrical Service & Panel for Irrigation LF LF EA EA EA LS EA EA 1400 1000 8 6 2 1 1 1 $32.39 $4.83 $617.00 $6,431.00 $3,460.00 $13,645.00 $6,952.00 $6,300.00 • •••.• • •• ••.• $45,321.6-b0.- S38,586.00 $1.;645.00 $6,952..0 • $20.00 $25.00 $600.00 $7,300.00 $3,200.00 $15,000.00 $5,000.00 $10,000.00 28000:ad. - •$25,000•• :••• '••. • ••• • 4,800.00- $.6,400 -.00 $15,000.00 ‘") • ; 00%0:67 ..„ $25.77 $7.52 $966.29 $6,119.86 $3,757.81 $14,681.11 $4,598.19 $16,104.90 .". • . .."• •••.;y•!---• .$7,730;32 $16104:90 52 Irrigation System LS 1 $225,750.00 $225;750.00.. $210,000.00 $158,075.98 ..5158,07598 . 53 Landscape Planting LS 1 $250,950.00 .$25%950-.001 $270,000.00 .-$270,000.00 $166,537.09 166,557.09 54 Retaining Wall Steel Guardrail LF 125 $252.00 • - 31,50000i $360.00 $45;000.00 $520.65 65,081.25 55 Retaining Wall Steel Stake Post EA 30 $709.00 $1,500.00 $45;000.00 $992.65 56 Shade Structure Column and Footing EA 4 $6,668.00 $26,67200 $2,500.00 '.:$1.0;00000 $5,636.98 • . : - - . $22;547-.92 57 58 Maintenance/Plant Establishment Period (180 Days) Field Orders LS LS 1 1 $9450,00 $ 25,000.00 $9,450.00 $25,000.00 . $15,000.00 $25,000.00 $13;000.00 -$25,000.00 $12,261.87 $25,000.00 25000.0Q Subtotal $718,107.00 $758,000.00 $610,250.91 59 Retaining Wall Steel Guardrail LF 1025 $258.00 -$2q4;4:00_ $200.00 $205,000.00 $225.15 $23, 0,778.75.•• Subtotal $264,450.00 $205,000:00 ' $230,778.75 Item No. r 60 61 62 63 Bid Results for Project Paradise Creek Park Site Remediation and Improvements (CIP No. 18-07) Descriptio n Pedestrian Protective Railing SDRSD M-24, Pipe Guardrail Post Type Precast Concrete Segmental Retaining Wall (Wall A and Wall B) Retaining Wall (Single Tier) - 3"x3" wire mesh, 9 gauge Retaining Wall (Double Tier) - 3"x3" wire mesh, 9 gauge Unit LF SF SF SF Qty. 1150 5685 5290 750 :Alternate' $174.50 $30.00 $52.00 $28.50 Subtotal 275:,080 O0 $667,680.00 PALM=ENG`INEER[NG `CONSTRUCTION':C,O M PANY:I N $110.00 $50.00 $50.00 $50.00 3750000 5712,750.00 ema:Construction $150.10 $40.67 $39.17 $70.67 $231208.95 5300250: $664,035.75 Total $5,877,475.00 $ 6,649,723.00 $6,666,340.20 rnrnarry_ of Awar Base Bid - General 339;851.00 $535000 00_; $901;796.87 . Base Bid -Grading ;247 395.00 ,480,93200 $3,464,126..55 _ Base -Bid - Surface Improvements Base -Bid - Drainage & Utility Facilities $297;573.00 $342,419.00: $404 941• 60 $553,100.00 $353,087.37 $442,264.00 Base Bid - Other Improvements -. $.718 107.00 $758,000.06.: $610,25091. Additive Bid - Retaining Wall Steel Guardrail { Line Item 59) 264;45000'.: 05,006.60 $230;778..75 ` Alternate Bids ( Line Items 60-63) 667;686.06' $712,750s00:.; :$664,035 75 Eliminate Line Item 13 - Retaining Wall (Single Tier) - 6"x6" wire mesh, 6 gauge Eliminate Line Item 14 - Retaining Wall (Double Tier) - 6"x6" wire mesh, 6 gauge Eliminete Line Item 60 - Pedestrian Protective Railing SDRSD M-24, Pipe Guardrail Post Type (Line Item 60) ($200 &75 0Q). ;::($132;250 00). 126,506:00) ($2.10,06590) ($172,615.00) Bid Results for Project Paradise Creek Park Site Remediation and Improvements (CEP No. 18-07) {tern No. Description Unit Qty. Eliminete Line Item 61- Precast Concrete Segmental Retaining Wall (Wall A and Wall B) (Line Item 61) ($f17 550 00). PALMEN.GIN.EERING:;:`:...:; CONSTRUCTIONCOMPANYINC:.'; ($28425.000) .($23120895) $5,219,250.00 $6,069,223.00 $5,999,447.85 CC/CDC-HA Agenda 10/16/2018 — Page 47 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year Service Agreement with IPS Group, Inc., for a not -to -exceed amount of $270,000 to provide Parking Management, Parking Enforcement, and Online Permit Management systems and services. (Engineering/Public Works) Please scroll down to view the backup material. 47 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year Service Agreement with IPS Group, Inc., for a not -to -exceed amount of $270,000 to provide Parking Management, Parking Enforcement, and Online Permit Management systems and services. PREPARED BY: Ray Roberson, Management Analyst II DEPARTMENT: En in► .and Public Works PHONE: 619-336-4583 APPROVED BY: EXPLANATION: See staff report. FINANCIAL STATEMENT: ACCOUNT NO, APPROVED: FINANCE APPROVED: MIS [xxx-xxx-xxx-xxx] (Expenditure Account TBD) - $270,000 General Fund fund balance will be used and then reimbursed through the Parking Authority. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, authorizing the Mayor to execute a three year Service Agreement with IPS Group, Inc., for a not -to -exceed amount of $270,000 to provide Parking Management, Parking Enforcement, and Online Permit Management systems and services. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2_ Service Agreement with Exhibit A 48 of 212 EXPLANATION On June 20, 2017, through the adoption of Resolution No. 2017-103, the City Council approved the Parking Action Plan (PAP) for Downtown National City. The PAP addresses existing and future parking demand, and directs staff to take all necessary actions for PAP implementation, including but not limited to, continued public outreach, data collection, and reporting. Additionally, on November 7, 2017, through the adoption of Ordinance No. 2017-2441, the City Council adopted the Downtown Specific Plan Proposed Amendment which identifies parking as one of the Specific Plan's goals for future public and private development. City staff researched a variety of vendors offering products and services to address its parking management and enforcement needs. Several vendors offered products and services, but only one vendor, IPS Group, Inc., provided the City with a comprehensive proposal which incorporates all of the City's parking management and enforcement needs. IPS Group, Inc. was very proactive in contacting the City and meeting with staff on several occasions to discuss and identify the City's parking management and enforcement issues. The resulting proposal includes parking management, parking enforcement, and an online permit management system. Applicable components of the proposal: • Single-space digital parking meters • Mapped parking districts and time zones • License Plate Reader technology — both handheld and vehicle mounted for use by Parking Enforcement staff • Production and mailing of parking citations/delinquent notices/letters • Online citation payment system management • Online parking permit management allowing residents to purchase parking permits at their convenience • Parking management electronic data collection and retention In 2015, Region 14 Education Service Center, through the National Cooperative Purchase Alliance (NCPA), advertised a Request for Proposal (RFP #07-15) for Parking Meters, Single and Multi -Space. IPS Group, Inc. responded to the RFP and was subsequently awarded an annual contract. Copies of the RFP and IPS Group, Inc. response to the RFP are on file in the Engineering and Public Works Department. In addition to the NCPA award, IPS Group, Inc. provides parking management and enforcement products and services to several other cities and government agencies including the City of Eugene, OR; Easton Town Center, TX; University of Minnesota, Duluth, MN; College Station, TX; City of Albuquerque, NM; City of Salt Lake City, UT; City of Los Angeles, CA; and City of San Diego, CA. 49 of 212 IPS Group, Inc., in cooperation with city staff, will conduct a two-phase approach for the parking management and enforcement components implementation. Phase I will include implementation of the license plate reader technology, online permit management, and parking management. Phase II will be installation of parking meters in designated areas throughout the City. Each phase is expected to take six months. The initial roll -out will be in Downtown. The next areas will include Westside and the Marina District. At a subsequent meeting City staff will present an update to Title 11 "Vehicle and Traffic" of the municipal code to establish a new parking district for Downtown and Marina District. At that meeting, the areas of the parking management and enforcement implementation will be defined. 50 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 51 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of a blue curb disabled persons parking space with signage in front of the residence located on 1039 "D" Avenue (TSC No. 2018-23). (Engineering/Publics Works) Please scroll down to view the backup material. 51 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of a blue curb disabled persons parking space with signage in front of the residence located on 1039 "D" Avenue. (TSC No. 2018-23). PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engine APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the installation of a blue curb disabled persons parking space with signage in front of the residence located on 1039 "D" Avenue. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 19, 2018, the Traffic Safety Committee approved staff's recommendation to install blue curb disabled persons parking space with signage in front of the residence located on 1039 "D" Avenue. ATTACHMENTS: 1. Explanation w/Exhibit 2. Staff Report to the Traffic Safety Committee on September 19, 2018 (TSC No. 2018-23) 3. Resolution 52 ^f 717 EXPLANATION Mr. Harry Ross has requested a blue curb disabled persons parking space in front of his residence located on 1039 "D" Avenue. Mr. Harry Ross possesses a valid disabled person placard from the California Department of Motor Vehicles. Mrs. Peg Ross, Mr. Ross' daughter stated that it is difficult to find parking in front of her father's property due to the high demand of parking in the area and that a disabled persons parking space in front of the property would provide easier access to the house for her father. Staff visited the site and confirmed that Mr. Ross' residence does not have a garage or driveway. The residence is located in a residential area on the east side of "D" Avenue between E Plaza Boulevard and E 12th Street. "D" Avenue is a 2-lane local roadway with unrestricted parallel parking on both sides on the street and a speed limit of 30 mph. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommended the installation of a blue curb disabled persons parking space with signage at 1039 "D" Avenue. This item was presented to the Traffic Safety Committee (TSC) on September 19, 2018. Mr. Harry Ross and his daughter Ms. Peg Ross were in attendance and spoke in support of the blue curb disabled persons parking space. The Traffic Safety Committee voted unanimously to approve the installation of a blue curb disabled persons parking space with sign in front of the residence at 1039 D Avenue. The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 53 of 212 Location Map with Existing Conditions (TSC Item: 2018-23) 1039 f°D" Avenue PARKING ONLY Proposed blue curb disabled persons parking space cn o_ N ITEM TITLE: 1 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 19, 2018 REQUEST TO INSTALL A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED AT 1039 "D" AVENUE PREPARED BY: Carla Hutchinson, Assistant Engineer- Civil Engineering & Public Works Department DISCUSSION: Mr. Harry Ross has requested a blue curb disabled persons parking space in front of his residence located on 1039 "D" Avenue. Mr. Harry Ross possesses a valid disabled person placard from the California Department of Motor Vehicles. Mrs. Peg Ross, Mr. Ross' daughter stated that it is difficult to find parking in front of her father's property due to the high demand of parking in the area and that a disabled persons parking space in front of the property would provide easier access to the house for her father. Staff visited the site and confirmed that Mr. Ross' residence does not have a garage or driveway. The residence is located in a residential area on the east side of ''D" Avenue between E Plaza Boulevard and E 12'" Street. "D" Avenue is a 2-lane local roadway with unrestricted parallel parking on both sides on the street and a speed limit of 30 mph. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that disabled persons parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends the installation of a blue curb disabled persons parking space with signage in front of the residence at 1039 "D" Avenue. 55 of 212 EXHIBITS: 1. Public Request 2. Public Notice 3. Location Map 4. Photos 5. City Council Disabled Persons Parking Policy 2018-23 56 of 212 LIVES r ]YES 6 Is P6 REQt1EST FOR BLUE CURB D(SAOMI) PERSONS PARIRNd SPACE NAME OF DISABLED PERSON: Hairy 1`/l, 1 oSS NAME OF REPRESENTATIVE FOR DISABLED PERSON different from abo ADDRESS: t c� C Ave,{` t t r-i C -. , C A C. Mr, �s EMAIL:_ PHONE NUMBt8: pleas* answer the fallowing questions, which will assist Engineering staff, the Traffic Safety Committee, and your City CoUncll In determining if you are qualified to have et blue curb dfsobled persons parking space placed In front of your residence. Please be informed that aIt blue curb parking spaces are Considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate is legally allowed to park In the blue curb spate for up to 72 continuous hours. 1) Do you possess a valid disabled person's placard issued by the Califo i)epartmen of motor VVtllcie9IDV1VI? YES NO (EYES, please include a copy of the placard, which contains your name, ad(ress, placard number, and expiration date, 2) Does your residence have a garage? OYES NO WAS, Is the garage large enough to park a vehicle FIYES 2ND (minimum of Zfl° x 12') 3) Does your residence have a driveway'? OYES If YES, a) is the ri!hreway largo enough to park a eehkte? DYES (minimum of XU' x 12') b) Is the driveway level? cj Is the driveway sloped/inclined? 4) Please write any additional col nrients here (optional), S' it A ram.,,.,.. V . r r 57 of 212 1 • • DEPARTMENT OF MOTOR VEHICLES DISABLED PERSON PLACARD IDENTIFICATION CARD/RECEIPT PLACARD NUMBER: EXPIRES: 06/3012019 DATE ISSUED: This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. immediately notify DMV by mail of any change of address. When parking, hang the placard from the rear view mirror, remove it from the mirror when driving. TYPE: TV: CO; DOB: ISSUED TO ROSS HARRY MORRIS 1039 D AVE RATIONAL CITY CA 91959 • Purchase of fuel • (Business & Professions Code 136S0): • State law requires service stations to refuel a disabled person's vehicle at self-service rates, except self-service facilities with only one cashier_ When your placard is properly displayed, you may park in or on: Disabled person parking spaces (blue zones) • Street metered zones without paying. * Green zones without restrictions to time limits. * Streets where preferential parking privileges are given to ...resents and merchants. You may not park in or on: d,x-011*, White or Tow Away Zones. * C.001t0-,i'arked spaces next to disabled person z-75,11 it is considered misuse to: -6.---;115144WWipf40.4rd unless the disabled owner is being plAearel which has been cancelled or revoked. -,..*t1L,b0,Stritivi5iacard to anyone, in eluding family members. • .-. muse is a misdemeanor (section 4461VC) and ca n "reSiilt in•cancetlation or revocation of the placard, loss of parking privileges, arid/or fines. CJ C\J CO 017 6PP0130 Rev(4,1 September 12, 2018 Resident/Property Owner CAWi;ORNIA NATIONAL Clint �.. �NC6RP07CAS�t% Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2018-23 REQUEST TO INSTALL BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED ON 1039 D AVENUE Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 19, 2018, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2018-23. Sincerely, 4,Z., Stephen Manganiello City Engineer SM:ch Enclosure: Location Map 2018-23 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 59 of 212 Location Map with Existing Conditions (TSC Item: 2018-23) PARKING ONLY Rg9(CA( Proposed blue curb disabled persons parking space :. 60 of 212 Location of proposed blue curb disabled persons parking space in front of 1039 D Avenue (looking east) Location of proposed blue curb disabled persons parking space in front of 1039 D Avenue (looking north) 61 of 212 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 62 of 212 12. A hotel or apartment house catering to weekly or :monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited ,to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an ongoing nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special lElardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 63 of 212 (3) Subject residence must not have useable off-street parking available or off-street space available.that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p 64 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 65 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 2229 E. 4th Street (TSC No. 2018-24). (Engineering/Public Works) Please scroll down to view the backup material. 65 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 2229 E. 4th Street (TSC No. 2018-24). PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil DEPARTMENT: Engineeri '- alfc. Works PHONE: 619-336-4388 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 2229 E. 4th Street. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 19, 2018, the Traffic Safety Committee approved staff's recommendation to install blue curb disabled persons parking space with signage in front of the residence located on 2229 E. 4th Street. ATTACHMENTS: 1. Explanation w/Exhibit 2. Staff Report to the Traffic Safety Committee on September 19, 2018 (TSC No. 2018-24) 3. Resolution 66 of 212 EXPLANATION Mr. Patrick McDaniel, resident of 2229 E. 4th Street, has requested a blue curb disabled persons parking space in front of his residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Mr. McDaniel stated that his property has a garage and a driveway, but the driveway is inclined and the garage is not large enough to accommodate his vehicle. Mr. McDaniel also stated that it is difficult for him to load his mother to the vehicle from the wheelchair due to the sloped driveway in the property and that a disabled persons parking space in front his house would provide easier access to the house for him and his mother. Staff visited the site and observed that Mr. McDaniel's residence has a driveway and garage. With his permission and supervision, staff measured the driveway and the garage. The driveway is 20 feet long by 18 feet wide with a slope of approximately 5%. in order to accommodate a vehicle with a disabled driver or passenger, the slope must be 2% or less. The garage is 15 feet long by 15 feet wide with a negligible slope. The minimum dimension for a garage or driveway to accommodate a vehicle with a disabled driver or passenger is 20 feet long by 12 feet wide. These two conditions are not met since the dimension of the garage and slope of driveway do not meet the minimum parking requirements for disabled persons. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommended the installation of a blue curb disabled persons parking space with signage at 2229 E. 4th Street. This item was presented to the Traffic Safety Committee (TSC) on September 19, 2018. Mr. Patrick McDaniel was in attendance and spoke in support of the blue curb disabled persons parking space. The Traffic Safety Committee voted unanimously to approve the installation of a blue curb disabled persons parking space with signage in front of the residence at 2229 E. 4th Street. 67 of 212 The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 68 of 212 Location Map with Recommended Enhancements (TSC Item: 2018-24) Proposed blue curb disabled persons parking space 4' Street .:11111P -- 4-1 111=1111‘ ITEM TITLE: 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 19, 2018 REQUEST TO INSTALL A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 2229 E. 4TH STREET PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil Engineering & Public Works Department DISCUSSION: Mr. Patrick McDaniel, resident of 2229 E. 4th Street, has requested a blue curb disabled persons parking space in front of his residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Mr. McDaniel stated that his property has a garage and a driveway, but the driveway is inclined and the garage is not large enough to accommodate his vehicle. Mr. McDaniel also stated that it is difficult for him to load his mother to the vehicle from the wheelchair due to the sloped driveway in the property and that a disabled persons parking space in front his house would provide easier access to the house for him and his mother. Staff visited the site and observed that Mr. McDaniel's residence has a driveway and garage. With his permission and supervision, staff measured the driveway and the garage. The driveway is 20 feet long by 18 feet wide with a slope of approximately 5%. In order to accommodate a vehicle with a disabled driver or passenger, the slope must be 2% or less. The garage is 15 feet long by 15 feet wide with a negligible slope. The minimum dimension for a garage or driveway to accommodate a vehicle with a disabled driver or passenger is 20 feet long by 12 feet wide. These two conditions are not met since the dimension of the garage and slope of driveway do not meet the minimum parking requirements for disabled persons. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that disabled persons parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. 70 of 212 STAFF RECOMMENDATION: Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends the installation of a blue curb disabled persons parking space with signage in front of the residence at 2229 E. 4th Street. ATTACHMENTS: 1. Disabled Persons Parking Request Form and Placard 2. Public Notice 3. Location Map 4. Photos 5. City Council Disabled Persons Parking Policy 2018-24 71 of 212 Y^; REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACC-;t i..1 NAME OF DISABLED PERSON: � J ^1 C—‘PL AC) � 'C . Cry TAME OF REPRESENTATIVE FOR DISABLED PERSON (if different from above): ADDRESS: . C, rl� l" O�..a` -' EMAIL: PIIONE NUMB ,R: Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council in determining If you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle In possession of a disabled persons placard or license plate is legally allowed to park in the blue 'curb space for up to 72 continuous hours. 1) Do you possess a valid disabled person's.placard issued by the Callforni Department of Motor Vehicles (DMV)? ES ONO If YES, please include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? 17;frEs E]fr10 if YES, is the garage large enough to park a vehicle EYES (minimum of 20' x 12') g) Does your residence have a driveway'? E. ES If YES, a) Is the driveway large enough to park a vehicle?YES (minimum of 20' x 12') b) is the driveway level? c) Is the driveway sloped/inciined7 Please write any additional comments here (optional). ) ,� ,, a tf ��sFft- R n e l <. L .,n +sue r� OYES NO [TNO EICO YES rll\tO 72 of 212 TYPE: I DOB: • • • DEPARTMENT OF MOTOrt,NEHICLES DISABLED PERSON PLACARD IDENTIFICATION CARD/RECEIPT PLACARD NUMBER:• EXPIRES: 06/30/2019 DATE ISSUED: — • This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. Immediately notify MN/ by mail of any change of address. When parking, hang the placard from the rear view mirrbr, remove it from the mirror when driving. When your placard is properly displayed, you may park in or on: TV CO: " Disabled person parking spaths (blue -zones) ISSUED TO MCDANIEL PATRICK MICHAEL 2229 E 4T11 NATIONAL CITY CA 91950 07 Purchase of fuel (Business & Professions Code 13660); State law requires sentkce stations to refuel a disabled person's vehiqitt at self-service rates,s• except self-service facROes. with only one cashier. Skeet metered zones without Paying. * Green zones without restrictions to time limits. " S eets where preferential parking privileges are given to 4Vq0 s '* R,ed, YOO]Vi't, White or Tow Away Zones. * pci4sshastCpOnoa.rked spaces next to disabled person You may not park hi or on: :en: and merchants „ , .' • it is considered misuse to: " DISP,1'4;a:Pleard unless the disabled owner is beintrspried rd which has been cancelled or revoked. 't.p.a.ii,:.your.-Pacard to anyone, including family members. 4.miderosogrior (section 4461VC) and can `r-jeSult in canceitatiO4 or rev.ocation of the placard,.loss c[f, parking privilege* ard-ior, Dis DPP= Rev(417&) September 12, 2018 Resident/Property Owner 4-+ CAI,{FOANIA NATI 1NAL CI l C ' �NOO.HPORK'lfl Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2018-24 REQUEST TO INSTALL BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED ON 2229 E. 4TH STREET Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 19, 2018, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2018-24. Sincerely, Stephen Manganiello City Engineer SM:ch Enclosure: Location Map 2018-24 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 74 of 212 Location Map with Recommended Enhancements (TSC Item: 2018-24) L,l. PARKING ONLY Proposed blue curb disabled persons parking space 75 of 212 Location of proposed blue curb disabled persons parking space in front of 2229 E. 4th Street (looking north) Location of proposed blue curb disabled persons parking space in front of 2229 E. 4th Street (looking east) 76 of 212 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more. than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation hails, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office buildings) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 77 of 212 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 78 of 212 Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. (3) Jha:p 79 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 80 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 927 "C" Avenue (TSC No. 2018-25). (Engineering/Public Works) Please scroll down to view the backup material. 80 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 927 "C" Avenue (TSC No. 2018- 25). PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil PHONE: 619-336-4388 EXPLANATION: See attached. DEPARTMENT: Engineer iFttlgc Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 927 "C" Avenue. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 19, 2018, the Traffic Safety Committee approved staff's recommendation to install blue curb disabled persons parking space with signage in front of the residence located on 927 "C" Avenue. ATTACHMENTS: 1. Explanation w/Exhibit 2. Staff Report to the Traffic Safety Committee on September 19, 2018 (TSC No. 2018-25) 3. Resolution 81 of 212 1 EXPLANATION Ms. Yolanda Parra, resident of 927 "C" Avenue, has requested a blue curb disabled persons parking space in front of her residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Ms. Parra stated that it is difficult for her to find parking in front of her residence. Ms. Parra currently rents the property on 927 C Avenue. However, the property owner has not provided access to off- street parking and Ms. Parra stated that a disabled persons parking space in front her residence would provide easier access to the house. Staff visited the site and observed that Ms. Parra's residence does not have a garage. There is an existing driveway in the property being occupied with the property owner's vehicles with no available access for Ms. Parra's vehicle. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommended the installation of a blue curb disabled persons parking space with signage at 927 "C" Avenue. This item was presented to the Traffic Safety Committee (TSC) on September 19, 2018. Ms. Yolanda Parra was in attendance and spoke in support of the blue curb disabled persons parking space. The Traffic Safety Committee voted unanimously to approve the installation of a blue curb disabled persons parking space with signage in front of the residence at 927 "C" Avenue. The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 82 of 212 Location Map with Recommended Enhancements (TSC Item: 2018-25) Existing blue curb disabled persons parking space at 242 E. 8th Street L� PARKING ONLY R99 (CA) PARKING ONLY R99 (CA) • Proposed blue curb disabled persons parking space 927 "C" Avenue ITEM TITLE: 3 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 19, 2018 REQUEST TO INSTALL A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 927 "C" AVENUE. PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil Engineering & Public Works Department DISCUSSION: Ms. Yolanda Parra, resident of 927 "C" Avenue, has requested a blue curb disabled persons parking space in front of her residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Ms. Parra stated that it is difficult for her to find parking in front of her residence. Ms. Parra currently rents the property on 927 C Avenue. However, the property owner has not provided access to off-street parking and Ms. Parra stated that a disabled persons parking space in front her residence would provide easier access to the house. Staff visited the site and observed that Ms. Parra's residence does not have a garage. There is an existing driveway in the property being occupied with the property owner's vehicles with no available access for Ms. Parra's vehicle. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that disabled persons parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. STAFF RECOMMENDATION: Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends the installation of a blue curb disabled persons parking space with signage in front of the residence at 927 "C" Avenue. 84 of 212 ATTACHMENTS: 1. Disabled Persons Parking Request Form and Placard 2. Public Notice 3. Location Map 4. Photos 5. City Council Disabled Persons Parking Policy 2018-25 85 of 212 REQUEST FOR BLUE CURB DISABLED PERSONS PARKING SPACE ''1 NAME OF DISABLED PERSON: j'‘�'`101 f�l �, 1 �1 (^ C } '1'-i CV-\ - NAME OF REPRESENTATIVE FOR DISABLED PERSON (if different from above): ADDRESS: Ct 2 1 C. Ave " 1`t.i '.Pc-t� e_ ii_i ,EMAIL: A 61 l ccx. PHONE NUMBER: Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council in determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence, Please be informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate is legally allowed to park in the blue curb space for up to 72 continuous hours. Do you possess a valid disabled person's placard issued by the Califorprlepartment of Motor Vehicles (DMV)? [ YEs NO If YES, please include a copy of the placard, which contains your name, address, placard number, and expiration date, 2) Does your residence have a garage? TYES If YES, is the garage large enough to park a vehicle (minimum. of 20' x 12') Does your residence have a driveway? If YES, a) Is the driveway large enough to parka vehicle? (minimum of 20' x 12') b) Is the driveway level? c) Is the driveway sloped/inclined? 4.) Please write any additional comments here (optional). YES i F. YES 11 YES YES I\/ ro NO VINO NO NO NO ' .t�� pftatry . 1_ckv.,aL01-A,/ (o? , Yoe'•"' STD'_ f'\Kci,1l\ J' 86 of 212 5 e!Attfliqr,:i; -g7k4 IdRiar.W.s.t1:4 LwAtetwittery.104, vp.o.e; Ai) ncy ***CUSTOMER RECEIPT COPY*** EXPIRES: 06/30/2019 ***DISABLEDPERSON PLACARD*** E • PLACARD NUMBER: PARRASANCHEZ YOLANDA 9257 C AVE NATIONAL CITY' CA 91950 • CO: !! • .• ••••• ^ • ,$ PIC: TV: DATE ISSUED: MO/YR: DT FEES RECVD: DUE : NONE E.c. .• 'i:; WW,RECVD - CASH ' , . rpf. V' N‘ - '1,..1 .i:`, V • • • - CHCK - CRDT : E10 613 B2 0000000 0046 CS E10 060418 N1 - ,DEPARTMENT OP MOTOR VEHICLES PLACARD IDENTIFICATION CARD THIS,TpEWIFICATION CARD OR FACSIMILE COPY IS TO BE CARRIED BY THE PLACARD owni,,,ggium7 IT TO ANY PEACE OFFICER UPON DEMAND. IMMEDIATELY NOTIFY DMV BYi:Old,NE 'WAIL OF ANY CHANGE OF ADDRESS. WHEN PARKING, HANG THE PLACARD FROME1-0R VIEW MIRROR. REMOVE IT WHEN DRIVING. PLACARD#: PLACARD HOLDER: PARRASANCHEZ YOLANDA EXPIRES: 06/30/2019 9257 C AVE DOB: ISSUED: TYPE: N1 NATIONAL CITY CA. 91950 PURCHASE OF FUEL (BUSINESS & PROFESSIONS CODE 13660): STATE LAW REQUIRES SERVICE STATIONS TO REFUEL A DISABLED PERSON'S VEHICLE AT SELF-SERVICE RATES, EXCEPT SELE7,SERVX,CE FACILITIES WITH ONLY ONE CASHIER, ,,,.„ WHEN YOUR PLACARD IS PROPERLYAPOMAYETOAMAY PARK IN/ON: - *DISABLED PERSON PARKING SPA O ?(BLUEpAgSSTREET METERED ZONES WITHOUT _ ..‘ PAYING *GREEN ZONES WITHOUTMTR,ICTIONW14OtNE LIMITS *STREET WHERE PREFERENTIAL PARKING PRIVILNgadt i-, ,4110'i1ESIDENTS AND MERCHANTS. Lfy: 4, ;/ - .-4'• •EAk,>. ";:).2h . YOU MAY NOT PARK IN/ON: *REprWI0 4ZONES *WHITE OR YELLOW ZONES *SPACES MARKED BY CROSSBATCH L$a. CFJt' ,ilai9rABLED PERSON PARKING SPACES. :F, 1 ( , if IT IS CONSIDERED MISUSE: *TO DI.SraY'VP i21AD UNLESS THE DISABLED OWNER IS BEING TRANSPORTED *TO DISPLAMOO-OAPeWHICH HAS BEEN CANCELLED OR REVOKED *TO LOAN YOUR PLACARD TO Ai<rt ErINCLUDING FAMILY MEMBERS. MISUSE IS A MISDEMEANOR (SECTION 4461VC) AND CAN RESULT IN CANCELLATION REVOCATION OF THE PLACARD. LOSS OF PARKING PRIVILEGES, AND/OR FINES. 87 of 212 September 12, 2018 Resident/Property Owner CALIFORNIA NIMMNAL cI &CORP QR ATEDJ . Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2018-25 REQUEST TO INSTALL BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED ON 927 C AVENUE Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 19, 2018, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2018-25. Sincerely, 4Z-- W-74-•..4;g Stephen Manganiello City Engineer SM:ch Enclosure: Location Map 2018-25 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 88 of 212 Location Map with Recommended Enhancements (TSC Item: 2018-25) Existing blue curb disabled persons parking space at 242 E. 8' Street Proposed blue curb disabled persons parking space 89 of 212 Location of proposed blue curb disabled persons parking space in front of 927 C Avenue (looking east) Location of proposed blue curb disabled persons parking space in front of 927 C Avenue (looking south) 90 of 212 DISABLED PERSONS PARKING POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. 4. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more, than 200 persons. 7. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 91 of 212 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be, assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special .Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right-jof-way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 92 of 212 (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p 93 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 94 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 318 "F" Avenue (TSC No. 2018-26). (Engineering/Public Works) Please scroll down to view the backup material. 94 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 318 "F" Avenue (TSC No. 2018- 26). PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil DEPARTMENT: Engineeri g1P Works PHONE: 619-336-4388 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution authorizing the installation of blue curb disabled persons parking space with signage in front of the residence located on 318 "F" Avenue. BOARD / COMMISSION RECOMMENDATION: At their meeting on September 19, 2018, the Traffic Safety Committee approved staffs recommendation to install blue curb disabled persons parking space with signage in front of the residence located on 318 "F" Avenue. ATTACHMENTS: 1. Explanation w/Exhibit 2. Staff Report to the Traffic Safety Committee on September 19, 2018 (TSC No. 2018-26) 3. Resolution 95 of 212 1 EXPLANATION Mr. Ronald Aho, resident of 318 F Avenue, has requested a blue curb disabled persons parking space in front of his residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Mr. Aho stated that it is difficult for him to find parking near his property due to the high demand of parking in this area. Mr. Aho also stated that his property possesses a driveway and garage, but are not large enough to accommodate his vehicle, and that a disabled persons parking space in front his house would provide easier access to the house for him. Staff visited the site and confirmed that Mr. Aho's residence has a driveway and garage. With his permission and supervision, staff measured the driveway and the garage. The driveway is 9 feet long by 20 feet wide with a slope of approximately 3%. In order to accommodate a vehicle with a disabled driver or passenger, the slope must be 2% or less. The garage is 15 feet long by 11 feet wide with a negligible slope. The minimum dimension for a garage or driveway to accommodate a vehicle with a disabled driver or passenger is 20 feet long by 12 feet wide. These two conditions are not met since the dimension of the garage and slope of driveway and garage do not meet the minimum parking requirements for disabled persons. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. Since all three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommended the installation of a blue curb disabled persons parking space with signage at 318 "F" Avenue. This item was presented to the Traffic Safety Committee (TSC) on September 19, 2018. Mr. Mike Nichols was in attendance on behalf of Mr. Ronald Aho and spoke in support of the blue curb disabled persons parking space. The Traffic Safety Committee voted unanimously to approve the installation of a blue curb disabled persons parking space with signage in front of the residence at 318 "F" Avenue. The applicant was informed that handicap parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. If approved by City Council, all work will be performed by City Public Works. 96 of 212 Location Map with Recommended Enhancements (TSC Item: 2018-26) PARKING ONLY R99 (CA) Proposed blue curb disabled persons parking space 318 "F" Avenue PARKING ONLY R99 (CA) Existing blue curb disabled persons parking space at 405 "E" Avenue PARKING ONLY R99 (CA) Existing blue curb disabled persons parking space at 305 "F00 Avenue PARKING ONLY R99 (CA) Existing blue curb disabled persons parking space at 624 E. 3rd Street co v 0 N ITEM TITLE: 4 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR SEPTEMBER 19, 2018 REQUEST TO INSTALL A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE AT 318 F AVENUE PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil Engineering & Public Works Department DISCUSSION: Mr. Ronald Aho, resident of 318 F Avenue, has requested a blue curb disabled persons parking space in front of his residence. The resident possesses a valid disabled persons placard from the California Department of Motor Vehicles. Mr. Aho stated that it is difficult for him to find parking near his property due to the high demand of parking in this area. Mr. Aho also stated that his property possesses a driveway and garage, but are not large enough to accommodate his vehicle, and that a disabled persons parking space in front his house would provide easier access to the house for him. Staff visited the site and confirmed that Mr. Aho's residence has a driveway and garage. With his permission and supervision, staff measured the driveway and the garage. The driveway is 9 feet long by 20 feet wide with a slope of approximately 3%. In order to accommodate a vehicle with a disabled driver or passenger, the slope must be 2% or less. The garage is 15 feet long by 11 feet wide with a negligible slope. The minimum dimension for a garage or driveway to accommodate a vehicle with a disabled driver or passenger is 20 feet long by 12 feet wide. These two conditions are not met since the dimension of the garage and slope of driveway and garage do not meet the minimum parking requirements for disabled persons. The City Council has adopted a policy which is used to evaluate requests for disabled persons parking spaces. The City Council Disabled Persons Parking Policy requirements for "Special Hardship" cases are as follows: 1. Applicant (or guardian) must be in possession of valid license plates or placard for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front (or side if on a corner lot) of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or an off-street space available that may be converted into disabled parking. This condition is met. It shall be noted that disabled persons parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates or placards may park in handicap spaces. 98 of 212 STAFF RECOMMENDATION: Since ail three conditions of the City Council Disabled Persons Parking Policy for "Special Hardship" cases are met, staff recommends the installation of a blue curb disabled persons parking space with signage in front of the residence at 318 F Avenue. ATTACHMENTS: 1. Disabled Persons Parking Request Form and Placard 2. Public Notice 3. Location Map 4. Photos 5. City Council Disabled Persons Parking Policy 2018-26 99 of 212 REQUEST FOR BLUE CJJRB DISABLED PERSONS PARKING SPACE NAME OF DISABLED PERSON: 4 0 NAME OF REPRESENTATIVE FOR DISABLED PERSON (If different from above): ADDRESS: /' r 74 l! ' y EMAfL: PHONE NUMBR: Please answer the following questions, which will assist Engineering staff, the Traffic Safety Committee, and your City Council In determining if you are qualified to have a blue curb disabled persons parking space placed in front of your residence. Please be informed that all blue curb parking spaces are considered public parking. Therefore, any registered vehicle in possession of a disabled persons placard or license plate is legally allowed to park In the blue 'curb space for up to 72 continuous hours. i) Do you possess a valid disabled person's placard Issued by the Califorrr)Department of Motor Vehicles (DMV)? V YES NO if YES, please include a copy of the placard, which contains your name, address, placard number, and expiration date. 2) Does your residence have a garage? _if YES, Is the garage large enough to park a vehicle (minimum of 20' x 12') 3) Does your residence have a driveway? If YES, a) Is the driveway large enough to park a vehicle? (minimum of 20' x 12') b) Is the driveway Level? c) is the driveway sloped/inclined? 4) Please write any additional comments here (optic, w J ✓YES YES YES YES YES qES NO 7 NO NO iV0 NO NO 100 of 212 TYPE: DOB: DEPARTMENT OF MOTOR VEHICLES PLACARD NUM.B.E.R:— r,.Mor:t.xm,r DISABLED PERSON EXPIRES.; 06/30/2019 • � 11, ,.PLACARD: KDENTIPIICATION DATE ISSUED: , T: It: CARD/RECEIAT W!?AR11 II►64 E ttifiRW,FICEFS A , 'ubIii; Sorvfc This identification card or facsimile copy is to be carried by the placard owner. Present it to any peace officer upon demand. immediately notify OMV by mail of any change of address. When parking, hang the placard from,the rear view mirror, remove it from the mirror when driving. When your placard is properly displayed, you may park in or on: . * Disabled person parking spaces (blue zones) * Street metered zones ,without paying. * Green zones without restrictions to time limits. * Streets where preferential parking privileges are given to e ide.nts and merchants. %. You may not park In or on; v � f«'d, I White or Tow Away Zones. rt. * G?1?Q 1iel�,tiarked spaces next to disabled person TV: ' CO: ISSUED TO AHO RONALD JAMES 510 F AVE NATIONAL CITY CA 91950 t# is considered misuse to: viti•Jaard unless the disabled owner Is being i31 k. Gana •t �e�,(., a..�'4' �J,�'}A i �,,, =',, P€spla.. A,fpJ4card which has been cancelled or revolted. Purchase of fuel . •;..i,. „"��� Business & Professions Code 13660 : '',,,g 'L'-yo�r"p��acard to anyone, Including family membeas• State law requires service stations to refuel a • w ? :N1 &e"is a misdemeanor (section 4461VC) and can disabled persons vehicle at self-service rates fa` uit In canceitation or revocation of the placard, Toss • except self-service facilities with only one cashier. of parking privileges, and/or fines. _ a16 DPAd00 Rev{4110: 101 of 212 September 12, 2018 Resident/Property Owner CALIFORNIA *-n N O L CIf V amv Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2018-26 REQUEST TO INSTALL BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGNAGE IN FRONT OF THE RESIDENCE LOCATED ON 318 F AVENUE Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Meeting scheduled for Wednesday, September 19, 2018, at 1:00 P.M. in the 2nd Floor Large Conference Room of the Civic Center Building, 1243 National City Boulevard, to discuss the above -referenced item. The City Hall is ADA compliance. Please note that there are two disabled persons parking spaces in front of City Hall on the east side of National City that provide direct access on the 2nd Floor of City Hall via a pedestrian bridge. If you have any questions, comments, and/or concerns, please contact the Engineering Department at 619-336-4380 and reference Traffic Safety Committee Item Number 2018-26. Sincerely, 4ceZ, �. Stephen Manganiello City Engineer SM:ch Enclosure: Location Map 2018-26 1234 National City Boulevard, National City, CA 91950-6530 (619) 336-4380 Fax (619) 336-4397 engineering@nationalcityca.gov 102 of 212 Location Map with Recommended Enhancements (TSC Item: 2018 26) PARKING ONLY R99 (CA) Proposed blue curb disabled persons parking space PARKING 0 NLY R99(CA) Existing blue curb disabled persons parking space at 405 "E" Avenue �. �318F ,,ve 318 "F" Avenue C�- PARKING ONLY R99 (CAI Existing blue curb disabled persons parking space at 305 "F" Avenue PARKING ONLY R99 (CA) Existing blue curb disabled persons parking space at 624 E. 3' Street 103 of 212 Location of proposed blue curb disabled persons parking space in front of 318 F Avenue (looking south) Location of proposed blue curb disabled persons parking space in front of 318 F Avenue (looking north) 104 of 212 DISABLED PERSONS PARK NG POLICY The purpose of a disabled persons parking zone is to provide designated parking spaces at major points of assembly for the exclusive use of physically disabled persons whose vehicle displays a distinguishing license plate as authorized by the California Department of Motor Vehicles. The City Council may upon recommendation of the City Engineer, designate specially marked and posted on -street parking spaces for disabled persons pursuant to California Vehicle Code 21101, et seq. at the following facilities: 1. Government buildings serving the public such as administration buildings, public employment offices, public libraries, police stations, etc. 2. Hospitals and convalescent homes with more than 75-bed capacity. 3. Medical facilities and doctors' offices staffed by a maximum of five practitioners. Zones shall be located to serve a maximum number of facilities on one block. Community service facilities such as senior citizens service centers, etc. 5. Accredited vocational training and educational facilities where no off- street parking is provided for disabled persons. 6. Employment offices for major enterprises employing more than 200 persons. Public recreational facilities including municipal swimming pools, recreation halls, museums, etc. 8. Public theaters, auditoriums, meeting halls, arenas, stadiums with more than 300 seating capacity. 9. Other places of assembly such as schools and churches. 10. Commercial and/or office building(s) with an aggregate of more than 50,000 square feet of usable floor space. Zone shall be located to serve a maximum number of facilities on one block. 11. Hotels catering to daily guests, maintaining a ground floor lobby and a switchboard that is operated 24 hours per day. 105 of 212 12. A hotel or apartment house catering to weekly or monthly guests and containing more than 30 separate living units. In addition, disabled persons parking spaces may be provided within all publicly owned, leased or controlled off-street parking facilities as specified in the General Requirements. General Requirements Each disabled persons parking space shall be indicated by blue paint and a sign (white on blue) showing the international symbol of accessibility (a profile view of a wheelchair with occupant). Where installed under the above criteria the total number of disabled persons curb parking spaces will be limited to 3% of the total number of on -street parking spaces available in the area and shall be distributed uniformly within the area. Disabled persons parking will not be installed at locations with a full-time parking prohibition. When a disabled persons parking zone is installed where a part-time parking prohibition is in effect, the disabled persons parking zone will have the, same time restrictions as the part-time parking prohibition. The cost of installing disabled persons parking will be assumed by the City on public streets and public off-street parking facilities. In establishing on -street parking facilities for the disabled there shall be a reasonable determination made that the need is of an on -going nature. The intent is to prevent the proliferation of special parking stalls that may be installed for a short-term purpose but later are seldom used. Unjustified installation of such parking stalls unnecessarily increases the City's maintenance and operations costs, reduce available on - street parking for the general public, and detract from the overall effectiveness of the disabled persons parking program. Special Hardship Cases It is not the intention of the City to provide personal reserved parking on the public right jof way, especially in residential areas. However, exceptions may be made, in special hardship cases, provided all of the following conditions exists: (1) Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans." (2) The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. 106 of 212 (3) Subject residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. NOTE:It must be emphasized that such parking spaces do not constitute "personal reserved parking" and that any person with valid "disabled persons" license plates may park in the above stalls. Jha:p 107 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 108 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday and Tree Lighting Ceremony", with no matching funds required; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego to receive FY 19 Community Enhancement Program grant funds; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. (Community Services) Please scroll down to view the backup material. 108 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000 for the special event "A Kimball Holiday and Tree Lighting Ceremony", with no matching funds required; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego to receive FY19 Community Enhancement Program grant funds; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. PREPARED BY: Audrey Denham DEPARTMENT. mu .ity Se ►V es PHONE: 619-336-4243 APPROVED e EXPLANATION: In February 2018, Community Services staff applied for the County of San Diego's Community Enhancement Program Grant to support the City's annual special event "A Kimball Holiday and Tree Lighting Ceremony". The Community Enhancement Program is funded by a set percent of Transient Occupancy Tax revenues. The goal of the Community Enhancement Program is to stimulate tourism, promote the economy, create jobs, or provide a better quality of life. In June 2018, the City was awarded $10,000 in grant funds for "A Kimball Holiday and Tree Lighting Ceremony". Activities made possible by the Community Enhancement Program Grant include: a snow hill, miniature train ride, a Reindeer Dash fun run, arts and crafts for youth, and additional holiday decor. The City also received $10,000 in grant funds from the Community Enhancement Program in FY18. FINANCIAL STATEMENT: APPROVED: Lleot4 �Q.� FINANCE ACCOUNT NO. APPROVED: MIS 282-00000-3474 (Reimbursable Grants Citywide Fund county grants account) - $10,000.00 282-441-340-264-0000 (Reimbursable Grants Citywide Fund promotional materials account) $10,000.00 No financial impact on the City's General Fund budget. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION n STAFF RECOMMENDATION: Adopt the Resolution 1) authorizing the acceptance of the County of San Diego's Community Enhancement Program grant funds of $10,000; 2) authorizing the City Manager to execute an agreement between the City of National City and the County of San Diego; 3) and authorizing the establishment of a Reimbursable Grants Citywide Fund appropriation of $10,000 and corresponding revenue budget. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Grant Agreement 2. Resolution 109 of 2121 County office use only P—1001836 0--12900 E -- 53666 T-001 A — 100122 Supplier #— 1114069 COMMUNITY ENHANCEMENT PROGRAM GRANT AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO AND City of National City This Grant Agreement is entered into between the County of San Diego, a political subdivision of the State of California (County), and City of National City, a Non -Profit Corporation (Grantee) on WHEREAS during the 1982-83 fiscal year, the San Diego County Board of Supervisors established the Community Enhancement program; and WHEREAS, pursuant to Board of Supervisors Policy B-58, the purpose of this Program is to provide funds to nonprofit and/or tax exempt organizations that stimulate tourism, promote the economy, create jobs, and improve the quality of life throughout San Diego County; and WHEREAS, the County funds this program primarily with the County's Transient Occupancy Tax; and WHEREAS, on 6/26/2018 (12), the Board of Supervisors allocated the grant funding set forth in this Agreement for the purpose described in this Agreement. NOW, THEREFORE, the parties agree as follows: 1. Amount of Grant. The County agrees to pay Grantee the amount of $10,000.00. Under no circumstances is County obligated to pay Grantee more than this amount. County shall pay Grantee after County receives a signed copy of this Agreement from Grantee. 2. Purpose of Grant. Grantee shall use the grant funds provided by County under this Agreement solely for the following purpose: A Kimball Holiday & Tree Lighting Celebration. 3. Term of Agreement. The term of this Agreement shall be July 1, 2018 through June 30, 2019. 4. Time Period for Use of Grant Funds and Documentation of Expenditures. lays of rt_e end of fhte Tee tin i Agreeni4n s ves If the parties agree to extend the Term of Agreement, Grantee shall submit this expenditure documentation not later than 30 days after the end of the extended Tenn. Grantee shall retain copies of all receipts, invoices, cash register tapes and other direct evidence of the expenditure of funds for which grant funds are used for the duration of the audit period specified in Paragraph 8. (d) If the County's administrator: (i) determines that the Grantee failed to spend all of the grant funds 1 110 of 212 (ii) disallows any expenditure by Grantee; (iii) determines that the grant funds provided exceed Grantee's total actual expenditures authorized under this Agreement; or (iv) grant funds were used in a manner contrary to Paragraphs 2 or 5 Grantee shall refund to the County the amount specified by the County's administrator. Grantee shall make this refund within 7 County business days after receiving a written request for refund from the County's administrator. In its sole discretion, the County may offset the refund amount from any payment due to or to become due to Grantee under this Agreement or any other agreement with the County. (e) If Grantee fails to provide the required documentation of expenditures as required in Subparagraph (b) and (c) above, the County's administrator may request Grantee to refund to the County all or any portion of the grant funds provided under this Agreement. Within 7 County business days of receipt of a written request for a refund, Grantee shall refund to the County the amount specified by the County's administrator. (f) If Grantee incurs expenses before the County pays the grant under this Agreement, the County will reimburse Grantee in an amount not to exceed the amount specified in Paragraph 1 upon submission of documentation to County's administrator setting forth Grantee's actual expenditures for the purpose specified in Paragraph 2 and approval of the documentation by County's administrator. 5. Restrictions on use of grant funds. (a) Grant funds shall not be used for any purpose prohibited by laws governing the use of public funds including, but not limited to, religious purposes, political campaigning, or purely private purposes or activities. (i) If Grantee provides or participates in any activity for which public funds may not be used, such as religious activities, Grantee shall inform the County of this activity before accepting any grant funds. Grantee shall ensure that no grant funds awarded pursuant to the Agreement are used to support in any manner said activity. (b) Grantee shall not spend any grant funds on food or beverages. (c) Grantee shall not donate any grant funds to a third party. (d) Grantee may not include in its Documentation of Grant Expenditures report under this Agreement any expenditures for which Grantee has received or is or will be claiming funding from any other source. (e) Grantee shall not assign or transfer any interest in this Agreement (whether by assignment or novation), without the prior written consent of the County. (f) Grantee shall comply with Board Policy B-58. (g) Grantee's failure to comply with any provision in Paragraph 5 shall constitute a material breach of this Agreement. 6. Administrator of Agreement. The Office of Financial Planning in the Auditor and Controller's Office shall administer this Agreement on behalf of the County, and Elyana Delgado at (619) 336- 4352 shall administer it on behalf of Grantee. County and Grantee may from time to time designate a different administrator by providing notice in the manner required by Paragraph 7. 7. Notice. All communications from Grantee to the County shall be sent to the Chief Financial Officer as listed below. Any notice or notices or other documentation required or permitted to be given pursuant to this Agreement may be personally served on the other party by the party giving such notice, or may be served by certified mail, postage prepaid, return receipt requested, to the following addresses: 111 of 212 County: Chief Financial Officer Office of Financial Planning County of San Diego 1600 Pacific Highway Room 352 San Diego, CA 92101 Grantee: City of National City City of National City National City branch 140 E. 12th Street, Suite B National City, CA 91950 Notices that are personally served shall be deemed delivered on the date served. Notices sent by certified mail shall be deemed delivered 5 County business days after mailing. County and Grantee may from time to time designate a new address for providing notice by providing notice of the new address in accordance with this Paragraph. 8. Audit and Inspection of Records. At any time during normal business hours and as often as the County may deem necessary, the Grantee shall make available, within 5 County business days of the receipt of a request, to the County for examination all of its records with respect to all matters covered by this Agreement and will permit the County to audit, examine and make excerpts or transcripts from such records, and make audits of all invoices, materials, payrolls, records of personnel and other data relating to all matters covered by this Agreement. Unless otherwise specified by the County, said records shall be made available for examination within San Diego County, California. Grantee shall maintain such records in an accessible location and condition for a period of not less than 4 years following receipt of final payment under this Agreement unless County agrees in writing to an earlier disposition. The State of California or any Federal agency having an interest in the subject of this Agreement shall have the same rights conferred upon County by this Agreement. 9. Termination of Agreement for Cause. If Grantee fails to perform its obligations according to this Agreement, the County may send Grantee a written notice of default that specifies the nature of the default. Grantee shall cure the default within 3 County business days following receipt of the notice of default. If Grantee fails to cure the default within that time, the County may terminate this Agreement by giving Grantee written notice of immediate termination. Upon termination, Grantee shall promptly provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditures for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. The County may also seek any and all legal and equitable remedies against Grantee for breaching this Agreement. 10. Termination for Convenience of County. County may terminate this Agreement at any time by giving written notice to Grantee of such termination and specifying the effective date thereof at least 30 County business days before the effective date of such termination. On or before the date of termination, Grantee shall provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditures for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. 11. Termination for Convenience of Grantee. Grantee may terminate this Agreement at any time by giving written notice to County's administrator of such termination and specifying the effective date thereof at least 60 County business days before the effective date of such termination. On or before the date of termination, Grantee shall provide County's administrator with Documentation of Grant Expenditures setting forth Grantee's total actual expenditures for the purpose of the grant as of the effective date of termination. Grantee shall promptly refund to County all funds County paid to Grantee under this Agreement that exceed Grantee's total actual expenditure for the purpose of the grant, as determined by County's administrator, as of the effective date of termination. 3 112 of 212 r 12. Interest of Grantee. Grantee covenants that Grantee presently has no interest, including, but not limited to, other projects or independent contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with Grantee's completing the purpose of the grant as specified in Paragraph 2. Grantee further covenants that in the performance of this Agreement, no person having any such interest shall be employed or retained by Grantee. 13. Publication. Reproduction and Use of Material. No material produced, in whole or in part, under this Agreement shall be subject to copyright in the United States or in any other Country. The County shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 14. Insurance. Grantee shall maintain such insurance as will fully protect both Grantee and County from any or all claims under any workers' compensation act or employer's liability laws, and from any and all claims of whatsoever kind or nature for the damage to property or for bodily injury, including death, made by anyone whomsoever which may arise from operations carried on under this Agreement, either by Grantee or by anyone directly or indirectly engaged or employed by Grantee. Grantee shall exonerate, indemnify and hold harmless County from and against, and shall assume full responsibility for payment of all federal, state and local taxes or contributions imposed or required under unemployment insurance, social security and income tax laws with respect to Grantee and Grantee's employees engaged in performance of this Agreement. County and its agents and employees shall not be, or be held, liable for any liabilities, penalties, or forfeitures, or for any damage to the goods, properties, or effects of Grantee. 15. Independent Capacity. In the performance of this Agreement, Grantee and its agents, employees and volunteers shall act in an independent capacity and not as officers, employees, agents or volunteers of the County. This Agreement does not create an employment relationship between Grantee and the County. 16. Equal Opportunity. Grantee will not discriminate against any employee, or against any applicant for such employment because of age, race, color, religion, physical handicap, ancestry, sex, or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 17. Defense and Indemnity. County shall not be liable for, and Grantee shall defend and indemnify County and its officers, agents, employees and volunteers (collective, "County Parties") against any and all claims, deductibles, self -insured retentions, demands, liability, judgments, awards, fines, mechanics' liens or other liens, Iabor disputes, losses, damages, expenses, charges or costs of any kind or character, including attorneys' fees and court costs (collectively, "CIaims"), which arise out of or are in any way connected to County's provision of funds and/or Grantee's use of County funds under this Agreement arising either directly or indirectly form any act, error, omission or negligence of Grantee or its officers, employees, agents, contractors, licensees or servants, including without limitation, Claims caused by the concurrent negligent act, error or omission, whether active or passive, of County Parties. Grantee shall have no obligation; however, to defend or indemnify County Parties from a Claim if it is determined by a court of competent jurisdiction that such Claim was caused by the sole negligence or willful misconduct of County Parties. 18. Governing Law. This Agreement shall be construed and interpreted according to the laws of the State of California. 19. Complete Agreement. This Agreement constitutes the entire agreement between Grantee and County regarding the subject matter contained herein. All other representations, oral or written, are superseded by this Agreement. Neither party is relying on any representation outside of this Agreement. This Agreement may be changed only by written amendment signed by both parties. 20. Waiver. The failure of either party to enforce any term, covenant or condition of this Agreement shall not be construed as a waiver of that party's right to subsequently enforce this, or any other term, covenant or condition of this Agreement. No waiver shall be deemed effective unless the waiver is expressly stated in writing and signed by the party waiving the right or benefit. 21. Consultation with Counsel. Each party has had the opportunity to consult with independent legal counsel of its own choosing before executing this Agreement and has executed this Agreement without fraud, duress, or undue influence of any kind. 4 113 of 212 22. Interpretation. The provisions of this Agreement shall be liberally construed to effectuate its purpose. The language of all parts of this Agreement shall be construed simply according to its plain meaning and shall not be construed for or against either party. 23. Corporation Oualified to Do Business in California. If Grantee is a corporation, Grantee warrants that it is a corporation in good standing and is currently authorized to do business in California. 24. Terms and Conditions Survive Expiration of Term of Agreement. Unless otherwise specified herein, all terms and conditions of this Agreement shall survive the expiration of the Term of Agreement specified in Paragraph 3 above. 25. Remedies. Unless otherwise expressly provided herein, the rights and remedies in this Agreement are in addition to, and not a limitation on, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy. 26. Prevailing Wage. Unless exempted by applicable law (e.g., Labor Code § 1720.4), projects using over $1,000 of grant funds for construction, alteration, demolition, installation, repair, refuse and ready mix concrete hauling, maintenance work, or any other work for which prevailing wages must be paid by Labor Code § 1720 et seq. shall be deemed a "public work" for prevailing wage purposes. It is not the intent of this Agreement to impose an obligation to pay prevailing wages on work otherwise exempt from the State's prevailing wage laws. Grantee shall be solely responsible for ensuring prevailing wages are paid when owed. Projects subject to the payment of prevailing wages are subject to compliance monitoring and enforcement by the Department of Industrial Relations. Grantee shall be responsible for ensuring all required job site postings and all certified payroll and other reporting applicable to it as an awarding body are completed in accordance with the State's prevailing wage regulations. Information regarding the State's prevailing wage requirements can be obtained from the Director, Department of Industrial Relations at www.dir.ca.gov , Labor Code § 1720, et seq., and 8 Cal. Code of Regs. § 16000, et seq. WHEREFORE, the parties execute this Agreement on the date first written above. COUNTY OF SAN DIEGO GRANTEE By: Deputy Chief Administrative Officer/Auditor and Controller or Designated Representative Ebony N. Shelton, Director Office of Financial Planning By: Date Authorized signatory Print name and title [Note: Person signing on behalf of Grantee must be authorized by Grantee's Board of Directors to sign this Agreement and must be same person Grantee listed in its funding application as being authorized to sign.] 5 Return This Agreement 114 of 212 THIS PAGE LEFT BLANK INTENTIONALY 6 115 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 116 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2018 from 6:00 p.m. to 9:00 p.m. with no waiver of fees. (Neighborhood Services) Please scroll down to view the backup material. 116 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Harvest Fest hosted by Cornerstone Church of San Diego at 1914 Sweetwater Road on October 31, 2018 from 6 p.m. to 9 p.m. with no waiver of fees. PREPARED BY: Dionisia Trejo DEPARTMENT: Neighbo hnn ervices Department PHONE: (619) 336-4255 APPROVED BY: .�. EXPLANATION: This is a request from Cornerstone Church of San Diego to conduct a Harvest Festival at 1914 Sweetwater Road on October 31, 2018 from 6 p.m. to 9 p.m. Set up for the event will commence at 7:00 a.m. on the day of the event. This event will include live Christian music, trunk or treat, inflatable bouncer slides, face painting, game booths, food booths and eating areas with tables and chairs. The Applicant will provide their own stage and audio equipment for this event. Note: This will mark the 14th Annual Harvest Festival event by Cornerstone Church of San Diego. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through various City departments and $500.00 for the Fire Inspection. Total Fees $737.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. I17 of 2121 Type of Event ❑l Fair/Festival ❑ TUP City of National City ■ Neighborhood Services Department 1243 National City Boulevard • National City, CA 91950 (619) 336-4364 • fax (619) 336-4217 www.nationalcityca.gov Special Event Application ❑ Parade/March ❑ Walk or Run ❑ Concert/Performance ❑ Sporting Event ❑ Other (specify) Event Name & Location Event Title Harvest Fest Event Location (list all sites being requested) Cornerstone Church of San Diego Event Times Set -Up Starts Date 10/31/18 Event Starts Date 10/31/18 Event Ends Date 10/31/18 Time 7:00am Day of Week Wednesday Time 6:oopm Day of Week Wednesday Time 9:00pm Day of Week Wednesday Breakdown Ends 11:oopm Wednesday Date 10/31/18 Time Day of Week Applicant Information RECEIVED SEP192018 Neighborhood Services Departmend Cit'y of National City RECtlt/aD Neighborhood Serwces Department Ciy of Natrona. Cary Applicant (Your name) Shannon Bryant Sponsoring Organization Cornerstone Church Event Coordinator (if different from applicant) N/A Mailing Address 1914 Sweetwater Rd National City 91950 Day Phone 619-425-9333 After Hours Phone 619-841-8082 Cell Fax Public Information Phone 619-425-9333 E-mail shannon@turningthehearts.com Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate fees for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the City's refund policy for application processing and facility use and that fees and charges are adjusted annually and are subject to change. Shannon Bryant Digitally signed by Shannon Bryant 9/19/18 Signature of Applicant: Y Date: 2ot�.oz.t5 t t:as:4a -os oo Date 118 of 212 Special Event Application (continued) Peasco¢npl' t�Sth� fyLQ�lLy oswi#h asti fis efai aiofe siresfes a OW* are L.�i3. �T..}."�,:_3¢'�5.� base _;f=i f tiffll� V Fees/ProceedslReportin• Is your organization a "Tax Exempt, nonprofit" organization? Yes El No ❑ Are admission, entry, vendor or participant fees required? Yes ❑ No 1:1 If YES, please explain the purpose and provide amount (s): 0 event. $ 15,000 $ 0 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Estimated Gross Receipts including ticket, product and sponsorship sales from this Estimated Expenses for this event. Description of Event ❑ First time event El Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar: Annual Harvest Fest celebration. Face painting, music and fun for kids. Also jumpers and trunk or treat Eating areas with tables and chairs. Free games provided. Estimated. Attendance Anticipated # of Participants: 1500 Anticipated # of Spectators: 1000 2 119 of 212 Traffic Control, Securi , First Aid and Accessibili Requesting to close street(s) to vehicular traffic? Yes ❑ No ❑� List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: ❑ Other (explain) Requesting to post "no parking" notices? Yes ❑ No ❑■ ❑ Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: Cornerstone Church security and traffic ministries. Have you hired Professional Security to handle security arrangements for this event? Yes 0 No 0 If YES, name and address of Security Organization Security Director (Name): Phone: If using the services of a professional security firm AND the event will occur on City property, please provide a copy of its insurance certificate, evidencing liability with limits of at least $1 Million dollars per occurance/$2 Million dollars aggregate, as well as and additional insured endorsement naming the City of National City, its officers, employees, and agents as additional insureds. Evidence of insurance must be provided by the vendor or its insurer to the City's Risk Manager for review and approval prior to the event. Is this a night event? Yes ❑■ No ❑ If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Tower lights will be rented 3 120 of 212 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ❑® No ❑ First aid/CPR certified? Yes 0 No ❑ ❑ First aid station to be staffed by professional company. ► Company Accessibilit Pleasedescribe your Accessibility Plan for access at your event by individuals with disabilities: Event will be held on our property which meets ADA standards. Facility restrooms will be used. Elements .of your Event Setting up a stage? Yes El No ❑ ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20x28) 0 Applicant providing own stage ► 20x28 (Dimensions) Setting up canopies or tents? 10 # of canopies size 10X10 # of tents size ❑ No canopies/tents being set up Setting up tables and chairs? E Furnished by Applicant or Contractor 20 300 # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name Contractor Contact Information Address 4 City/State Phone Number 121 of 212 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) • Not setting up any equipment listed above at event Having amplified sound and/or music? YesEl No ❑ ❑■ PA System for announcements ❑■ CD player or DJ music ❑■ Live Music ► ElSmall 4-5 piece live band ► ❑ Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. ► Contractor Name Cornerstone Worship Ministry ► 1914 Sweetwater Rode National City, CA 619-425-9333 Address City/State Phone Number Using lighting equipment at your event? Yes. No❑ ❑■ Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name Address City/State Using electrical power? Yes No El E Using on -site electricity ❑■ Bringing in generator(s) 0 For sound and/or lighting El For sound and/or lighting Phone Number ❑ For food and/or refrigeration O For food and/or refrigeration Vendor Information PLEASE NOTE: You may be required to apply for a temporary health permit if food or beverages are sold of given away during your special event. Also see `Permits and Compliance' on page 8 in the Special Event Guide. For additional information on obtaining a temporary health permit, please contact the County of San Diego Environmental Health at (619) 338-2363. Having food and non-alcoholic beverages at your event? Yes 0 No ❑ ❑ Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: 0 GAS ❑ ELECTRIC IICHARCOAL ❑ OTHER (Specify): ElVendors bringing pre -packaged food ► # 1 ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # ❑ Vendors selling food # ❑ Vendors selling merchandise # ► Business License #(s) ► Business License #(s) 5 122 of 212 CI Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information ❑ No selling or informational vendors at event Having children activities? Yes El No ❑ PLEAS<NO` requires dolla:rsa .urs afl RiskMana should application. For. Er girteenng/Public 0 Inflatable bouncer house # 3 El inflatable bouncer slide # 4 Other 2-3 child amusement rides El Rock climbing wall Height 321 0 Arts & crafts (i.e., craft making, face painting, etc.) Having fireworks or aerial display? Yes ❑ No 0 ❑ Vendor name and license # Dimensions Duration Number of she[Is Max. size PLEASE N, Natiolial ocbgrrefice! Additional Insu lflj re_ ..t0 Oeti request ljgh._ Department'an wires cor nt diMo'llaFrse,acgalipabt`i ga rsuano aa!ette 1. Arranging for media coverage? ® Yes, but media will not require ❑ Yes, media will require special s, :or o notiietioerial :tl'is omsuLa an ed:`for 'au Oe it ollars e.narrj Yesli No❑ special set-up set-up. Describe 6 123 of 212 Event Signage PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ❑■ No ❑ ❑■ Yes, we will post signage # 1 Dimensions 8x12 ❑ Yes, having inflatable signage # 0 Yes, we will have banners # 2 ► (complete Inflatable Signage Request form) El What will signs/banners say? Event title, activities, date and hours ❑ How will signs/banners be anchored or mounted? poles Waste Management PLEASE NOTE: One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event. Are you planning to provide portable restrooms at the event? Yes ❑ No ❑■ If yes, please identify the following: ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. ► Company Phone ► Load -in Day & Time ► Load -out Day & Time ❑ Portable toilets to be serviced. ► Time Set-up, Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) ❑■ No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ❑ No, vehicles will load/unload from nearby street or parking lot. 7 124 of 212 NPDES-Litter Fence ❑ City to install litter fence ❑ Applicant to install litter fence ❑� N/A Breaking down set-up the day after the event? 0 Yes, breakdown will be the day after the event. ► # of breakdown day(s) ❑■ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ❑■ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 125 of 212 Special Events Pre -Event Storm Water Compliance Checklist I. Special Event Information Name of Special Event: Harvest Fest Event Address: Cornerstone Church of San Diego Event Host/Coordinator: Shannon Bryant Expected # of Attendees: 1500 Phone Number: 619-425-9333 II. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: 15 X Will enough recycling bins provided for the event? Provide number of recycle bins: 10 X Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? x A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 126 of 212 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Cornerstone Church of San Diego Organization: Person in Charge of Activity; Shannon Bryant Address: 1914 Sweetwater Road National City, CA. 91950 Telephone: loci c `l l g2-—D-ateFstef-Jse :.. HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Shannon B�antD3gftally signed by Shannon Bryant Signature of Applicant: Date:2017.02.1515:12:35-08'00 Official Title:--1--7-26.. 1 - Date: CVNIIIK For Office Use 3ri/y Certificate of Insurance Approved Date 10 127 of 212 C-oogle Maps 1914 Sweetwater Rd • o trt-Pk+bles A kiddie, rides crrablas/detacties [magery ©2018 Google, Map data ©2018 Google ao of 1 2011— .-- itee_icznz..../frA7M iP&;I•WP CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Cornerstone Church EVENT: Harvest Fest DATE OF EVENT: October 31, 2018 APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] SEE CONDITIONS [ x SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning • Speakers shall face away from residential areas • All activities shall comply with Table III of Title 12 (Noise) of the National City Municipal Code Engineering No comments POLICE DEPARTMENT The police department has no stipulations regarding this event. Patrol Officer may extra patrol as calls for service permit. CITY ATTORNEY Approved on condition that Risk Manager approves. 12 129 of 212 COMMUNITY SERVICES No involvement NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned application for the issuance of a Temporary Use Permit. In as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366-4580 No involvement FINANCE Cornerstone has a current license. The TUP application states there will be no outside vendors for this event. Finance/Business License has no stipulations for this event 13 130 of 212 FIRE (619) 336-4550 Inspection Required If inspection is after 6pm a $200 fee will be charged. Carnivals and Fairs required a $500 Permit. Current total with inspection before 6pm is $500. Stipulations required by -the Fire Department for this -event are as -follows: 1) Access to the area to be maintained at all times, entrances and emergency roadways. 2) Fire Department access into and through booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. 3) Fire Hydrants shall not be blocked or obstructed. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide a 2A:10BC fire extinguisher at stage area. Extinguisher to be mounted in a visible location between 31/2`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. See Attached 7) Internal combustion power sources that may be used for inflatables, shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 8) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away stage area. 9) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only. 10) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all rides, cooking areas, game booths, etc. 14 131 of 212 11) If tents or canopies are used, the following information shall apply: • Tents having an area from 0-200 square feet shall be $200.00 • Tents having an area more than 201 square feet shall be $400.00 • Canopies having an area from 0-400 square feet shall be no charge. • Canopies from 401-500 square feet shall be $250.00. • Canopies from 501-600 square feet shall be $300.00. • Canopies from $601.00 or greater shall be $400.00. • Multiple tents and or canopies placed together equaling or greater than the above stated information shall be charged accordingly_. • Tents shall be flame-retardant treated with an approved State Fire Marshal seal attached. A permit from the Fire Department must be obtained. Fees can only be waived by the City Council. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet State Fire Marshal approval for cooking. See Fire Marshal for required explanation. 12) Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 10 feet of tents or canopies. 13) All cooking booths or areas to have one 2A:10BC fire extinguisher. If grease or oil is used in cooking a 40:BC or class "K" fire extinguisher will be required. See Fire Marshal for required explanation. All fire extinguishers to have a current State Fire Marshal Tag attached. 14) First Aid will be provided by Cornerstone Church of San Diego personnel. 15) Provide vendors blow up jumpers, slides, etc. California State Fire Marshal Certificate for Flame Resistance. 16) All blower motors for Jumpers, slides, etc. must be listed for use. 16) Carnivals and Fairs require a $500 Permit. 17) Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of one hundred ($200.00) dollars. Fire Department fees can only be waived by City Council. 15 132 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 133 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended July 31, 2018. (Finance) Please scroll down to view the backup material. 133 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Investment transactions for the month ended July 31, 2018. PREPARED BY: Ray. DEPARTMENT: Finance PHONE: 619-336-4346 APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and City of National City's investment policy section XIIA, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending July 31, 2018. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: 1 *//4 /etle. FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended July 31, 2018. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 1 4nf919 City of National City Consolidated Account#10218 Transaction Ledger As of July 31, 2018 CM Transaction Type Settlement Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 07/01/2018 60934N807 2,300.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 2,300.00 0.00 2,300.00 0.00 Purchase 07/03/2018 60934N807 214.22 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 214.22 0.00 214.22 0.00 Purchase 07/05/2018 931142E18 400,000.00 Wal-Mart Stores Note 3.125% Due 6/23/2021 100.513 2.94% 402,052.00 277.78 402,329.78 0.00 Purchase 07/06/2018 02582JHE3 190,000.00 American Express Credit 2017-3 A 1.77% Due 11/15/2022 98.063 2.69% 186,318.75 196.18 186, 514.93 0.00 Purchase 07/13/2018 60934N807 6,828.13 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 6,828.13 0.00 6,828.13 0.00 Purchase 07/15/2018 60934N807 3,600.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 3,600.00 0.00 3,600.00 0.00 Purchase Purchase 07/15/2018 60934N807 07/15/2018 90LAIF$00 Purchase 07/16/2018 60934N807 Purchase 07/16/2018 60934N807 Purchase Purchase 07/16/2018 60934N807 07/16/2018 60934N807 Purchase 07/16/2018 60934N807 450,000.00 Federated Investors Govt Oblig Fund Inst. 127,210.60 Local Agency Investment Fund State Pool 280.25 Federated Investors Govt Oblig Fund Inst. 582.08 Federated Investors Govt Oblig Fund Inst. 9,019.49 Federated Investors Govt Oblig Fund Inst. 1.000 1.000 1.52% 450,000.00 1.90% 127,210.60 1.000 1.52% 1.000 1.52% 1.000 1.52% 39,950.45 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 32,973.84 Federated Investors Govt Oblig Fund Inst. Purchase 07/16/2018 60934N807 1.000 1.52% 0.00 0.00 450,000.00 127,210.60 0.00 0.00 280.25 0.00 280.25 0.00 582.08 9,019.49 39,950.45 32,973.84 0.00 582.08 0.00 0.00 0.00 9,019.49 39,950.45 0.00 0.00 0.00 32,973.84 0.00 463.75 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 463.75 0.00 463.75 0.00 Purchase 07/18/2018 02587AA13 300,000.00 American Express Credit 2017-1 1.93% Due 9/15/2022 98.488 2.93% 295,464.84 48.25 295, 513.09 0.00 Purchase 07/18/2018 60934N807 13,000.43 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 13,000.43 0.00 13,000.43 0.00 Chandler Asset Management - CONFIDENTIAL Page 9 Execution Time: 9/10/2011 135 of 212 City of National City Consolidated Account#10218 Transaction Ledger As of July 31, 2018 CM Transaction Type Settlement Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 07/18/2018 60934N807 438.96 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 438.96 0.00 438.96 0.00 Purchase 07/20/2018 60934N807 2,531.25 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 2,531.25 0.00 2,531.25 0.00 Purchase 07/20/2018 60934N807 450,000.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 450,000.00 0.00 450,000.00 0.00 Purchase 07/23/2018 60934N807 4,500.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 4,500.00 0.00 4,500.00 0.00 Purchase 07/24/2018 3135G0U27 300,000.00 FNMA Note 2.5% Due 4/13/2021 99.257 2.78% 297,771.00 2,104.17 299,875.17 0.00 Purchase 07/25/2018 47788EAB4 400,000.00 John Deere Owner Trust 2018-B A2 2.83% Due 4/15/2021 99.996 2.85% 399,983.60 0.00 399,983.60 0.00 Purchase Purchase Purchase Purchase 07/25/2018 60934N807 07/28/2018 60934N807 5,625.00 Federated Investors Govt Oblig Fund Inst. 4,900.00 Federated Investors Govt Oblig Fund Inst. 07/29/2018 60934N807 4,700.00 Federated Investors Govt Oblig Fund Inst. 07/31/2018 60934N807 7,618.75 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 1.000 1.52% 1.000 1.52% 1.000 1.55% 5,625.00 4,900.00 0.00 0.00 5,625.00 4,900.00 0.00 0.00 4,700.00 0.00 7,618.75 0.00 4,700.00 7,618.75 0.00 0.00 Subtotal 2,756,737.20 2,748,327.39 2,626.38 2,750,953.77 0.00 Short Sale 07/25/2018 60934N807 -399,983.60 Federated Investors Govt Oblig Fund Inst. 1.000 -399,983.60 0.00 -399,983.60 0.00 Subtotal -399,983.60 -399,983.60 0.00-399,983.60 0.00 TOTAL ACQUISITIONS 2,356,753.60 2,348,343.79 2,626.38 2,350,970.17 0.00 DISPOSITIONS Closing Purchase 07/25/2018 60934N807 -399,983.60 Federated Investors Govt Oblig Fund Inst. 1.000 -399,983.60 0.00 -399,983.60 0.00 Subtotal -399,983.60 -399,983.60 0.00-399,983.60 0.00 Chandler Asset Management - CONFIDENTIAL Page 10 Execution Time: 9/10/2011 136 of 212 City of National City Consolidated Account#10218 Transaction Ledger As of July 31, 2018 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Sale 07/05/2018 60934N807 402,329.78 Federated Investors Govt Oblig Fund Inst. 1.000 1.52% 402,329.78 0.00 402,329.78 0.00 Sale 07/06/2018 60934N807 186,514.93 Federated Investors Govt Oblig Fund 1.000 1.52% 186,514.93 0.00 186,514.93 0.00 Inst. Sale 07/18/2018 60934N807 295,513.09 Federated Investors Govt Oblig Fund 1.000 1.52% 295,513.09 0.00 295,513.09 0.00 Inst. Sale 07/24/2018 60934N807 299,875.17 Federated Investors Govt Oblig Fund 1.000 1.52% 299,875.17 0.00 299,875.17 0.00 Inst. Sale 07/25/2018 60934N807 399,983.60 Federated Investors Govt Oblig Fund 1.000 1.52% 399,983.60 0.00 399,983.60 0.00 Inst. Subtotal 1,584,216.57 1,584,216.57 0.00 1,584,216.57 0.00 Paydown 07/16/2018 02582JHE3 0.00 American Express Credit 2017-3 A 100.000 0.00 280.25 280.25 0.00 1.77% Due 11/15/2022 Paydown 07/16/2018 161571HF4 0.00 Chase CHAIT 2016-A5 100.000 0.00 582.08 582.08 0.00 1.27% Due 7/15/2021 Paydown 07/16/2018 47788BAB0 8,877.97 John Deere Owner Trust 2017-B A2A 100.000 8,877.97 141.52 9,019.49 0.77 1.59% Due 4/15/2020 Paydown 07/16/2018 65478GAB6 39,430.61 Nissan Auto Receivables Owner 2017-B 100.000 39,430.61 519.84 39,950.45 1.55 A2A 1.56% Due 5/15/2020 Paydown 07/16/2018 89237RAB4 32,447.22 Toyota Auto Receivable 2017-C A2A 100.000 32,447.22 526.62 32,973.84 0.31 1.58% Due 7/15/2020 Paydown 07/16/2018 89238BAB8 0.00 Toyota Auto Receivables Owner 2018-A 100.000 0.00 463.75 463.75 0.00 A2A 2.1% Due 10/15/2020 Paydown 07/18/2018 43814PAB6 12,848.33 Honda Auto Receivables Owner T 17-3 100.000 12,848.33 152.10 13,000.43 1.14 A2 1.57% Due 1/21/2020 Paydown 07/18/2018 43814UAG4 0.00 Honda Auto Receivables 2018-2 A3 100.000 0.00 438.96 438.96 0.00 3.01% Due 5/18/2022 Subtotal 93,604.13 93,604.13 3,105.12 96,709.25 3.77 Chandler Asset Management - CONFIDENTIAL Page 11 Execution Time: 9/10/2011 137 of 212 City of National City Consolidated Account#10218 Transaction Ledger As of July 31, 2018 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Maturity 07/15/2018 912828XK1 450,000.00 US Treasury Note 0.875% Due 7/15/2018 100.000 450,000.00 0.00 450,000.00 1,439.90 Maturity 07/20/2018 3135G0E33 450,000.00 FNMA Note 1.125% Due 7/20/2018 100.000 450,000.00 0.00 450,000.00 310.44 Subtotal 900,000.00 900,000.00 0.00 900,000.00 1,750.34 Security Withdrawal 07/06/2018 60934N807 2,154.82 Federated Investors Govt Oblig Fund Inst. 1.000 2,154.82 0.00 2,154.82 0.00 Security 07/20/2018 90LAIF$00 2,000,000.00 Local Agency Investment Fund State Withdrawal Pool 1.000 2,000,000.00 0.00 2,000,000.00 0.00 Security 07/30/2018 90LAIF$00 5,000,000.00 Local Agency Investment Fund State Withdrawal Pool 1.000 5,000,000.00 0.00 5,000,000.00 0.00 Security 07/31/2018 90SDCP$00 13,000.00 County of San Diego Pooled Investment 1.000 Withdrawal Pool 13,000.00 0.00 13,000.00 0.00 Subtotal 7,015,154.82 7,015,154.82 0.00 7,015,154.82 0.00 TOTAL DISPOSITIONS 9,192,991.92 9,192,991.92 3,105.12 9,196,097.04 1,754.11 OTHER TRANSACTIONS Interest 07/01/2018 3133EFW52 400,000.00 FFCB Note 1.15% Due 7/1/2019 0.000 2,300.00 0.00 2,300.00 0.00 Interest 07/13/2018 3137EADB2 575,000.00 FHLMC Note 2.375% Due 1/13/2022 0.000 6,828.13 0.00 6,828.13 0.00 Interest 07/15/2018 912828S43 435,000.00 US Treasury Note 0.75% Due 7/15/2019 0.000 1,631.25 0.00 1,631.25 0.00 Interest 07/15/2018 912828XK1 450,000.00 US Treasury Note 0.875% Due 7/15/2018 0.000 1,968.75 0.00 1,968.75 0.00 Interest 07/20/2018 3135G0E33 450,000.00 FNMA Note 1.125% Due 7/20/2018 0.000 2,531.25 0.00 2,531.25 0.00 Interest 07/23/2018 46625HKA7 400,000.00 JP Morgan Chase Callable Note Cont 12/23/2019 2.25% Due 1/23/2020 0.000 4,500.00 0.00 4,500.00 0.00 Chandler Asset Management - CONFIDENTIAL Page 12 Execution Time: 9/10/2011 138 of 212 City of National City Consolidated Account#10218 Transaction Ledger As of July 31, 2018 CM Transaction Type Settlement Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Interest 07/25/2018 45950KCM0 500,000.00 International Finance Corp Note 2.25% Due 1/25/2021 0.000 5,625.00 0.00 5,625.00 0.00 Interest 07/28/2018 69353RFE3 Interest 07/29/2018 91159HHL7 Interest 07/31/2018 912828SD3 Interest 07/31/2018 912828TH3 Interest 07/31/2018 912828UL2 400,000.00 PNC Bank Callable Note Cont 6/28/2022 0.000 400,000.00 2.45% Due 7/28/2022 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 1/29/2021 0.000 400,000.00 US Treasury Note 1.25% Due 1/31/2019 400,000.00 US Treasury Note 0.875% Due 7/31/2019 490,000.00 US Treasury Note 1.375% Due 1/31/2020 0.000 0.000 0.000 4,900.00 4,700.00 2,500.00 1,750.00 3,368.75 0.00 4,900.00 0.00 0.00 0.00 0.00 0.00 4,700.00 0.00 2,500.00 0.00 1,750.00 0.00 3,368.75 0.00 Subtotal 5,300,000.00 42,603.13 0.00 42,603.13 0.00 Dividend Dividend Dividend 07/01/2018 905DCP$00 07/03/2018 60934N807 07/15/2018 90LAIF$00 16,297,000.00 County of San Diego Pooled Investment 0.000 Pool 12,096.48 Federated Investors Govt Oblig Fund 0.000 Inst. 2,402,823,613.49 Local Agency Investment Fund State 0.000 Pool 24,168.50 214.22 127,210.60 0.00 0.00 0.00 24,168.50 214.22 127,210.60 0.00 0.00 0.00 Subtotal 2,419,132,709.97 151,593.32 0.00 151,593.32 0.00 TOTAL OTHER TRANSACTIONS 2,424,432,709.97 194,196.45 0.00 194,196.45 0.00 Chandler Asset Management - CONFIDENTIAL Page 13 Execution Time: 9/10/2011 139 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 140 The following page(s) contain the backup material for Agenda Item: Warrant Register #11 for the period of 09/05/18 through 09/11/18 in the amount of $1,954,603.89. (Finance) Please scroll down to view the backup material. 140 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #11 for the period of 09/05/18 through 09/11/18 in the amount of $1,954,603.89. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/05/18 through 09/11/18. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Health Net Inc 337003 87,780.40 GRP# R1192A — Aug 2018 Kaiser Foundation HP 337007 190,732.44 GRP# 104220-0002 — Aug 2018 Sweetwater Authority 337034 56,402.34 Water Services for Facilities FY19 Adminsure Inc 267486 110,917.64 W/C Acct Replenishment — Aug 18 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,954,603.89. APPROVED: `-Wt,7GL FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,954,603.89 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 11 141 of 212 PAYEE AAIR PURIFICATION SYSTEMS ACME SAFETY & SUPPLY CORP ALIGNMENT EXPRESS OF CA INC FIRE ETC HAAKER EQUIPMENT COMPANY HUB CONSTRUCTION SOUTHWEST SIGNAL SERVICE VALLEY POWER SYSTEMS INC ABLE PATROL & GUARD AETNA BEHAVIORAL HEALTH AIRGAS WEST ALTA LANGUAGE SERVICES INC AMAZON AMERIPRISE AUTO ATAP - ASSOCIATION OF THREAT BAKER & TAYLOR BEST BEST & KRIEGER ATTNY LAW BLACK, N BOOT WORLD CAPF CALIFORNIA COMMERCIAL SECURITY CALIFORNIA LAW ENFORCEMENT CASILLAS, J CHRISTENSEN & SPATH LLP CITY OF LEMON GROVE CITY OF NATIONAL CITY CORNERSTONE CHURCH OF SD CYNTHIA TITGEN CONSULTING INC DANIELS TIRE SERVICE DUNBARARMORED INC EBSCO INFORMATION SERVICES ESGIL CORPORATION EXOS COMMUNITY SERVICES LLC EXPRESS PIPE AND SUPPLY GONZALES, R GRAINGER HDL COREN & CONE HEALTH NET HEALTH NET HEALTH NET INC HEALTH NET INC HEALTH NET INC HMS CONSTRUCTION INC KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS -e CALIFORNIA -- NATIONAL Ctry a 5 '5 1 INCORPORATED WARRANT REGISTER # 11 9/11/2018 DESCRIPTION CHK NO DATE AMOUNT XL TAIL PIPE GRABBER / PW 336964 9/10/18 1,938.04 DAY-NITE TRAFFIC CONES-#7 / PW 336965 9/10/18 490.35 ALIGNMENT ON STREET SWEEPER 336966 9/10/18 225.00 REDBACK USBBK PULL -ON, STATION BOOT / FIRE 336967 9/10/18 124.99 FRONT WIND, CONTROL COMPLIANT / PW 336968 9/10/18 2,164.31 EXPANSION JOINTS - CURB AND GUTTER 336969 9/10/18 146.82 MONTHLY MAINTENANCE JUNE 2018 336970 9/10/18 5,707.24 PARTS / PW 336971 9/10/18 1,354.49 SECURITY SERVICES / LIBRARY 336972 9/11/18 3,044.70 EMPLOYEE ASSISTANCE PROGRAM - SEPTEMBER 336973 9/11/18 830.56 MOP 45714 SAFETY APPAREL / PW 336974 9/11/18 140.73 EMPLOYEE BILINGUAL TESTING 336975 9/11/18 180.00 BOOKS / LIBRARY 336976 9/11/18 1,903.48 LIABILITY CLAIM COST 336977 9/11/18 8,687.58 THREAT ASSESSMENT TRAINING 336978 9/11/18 200.00 BOOKS / LIBRARY 336979 9/11/18 133.20 LIABILITY CLAIM COST 336980 9/11/18 2,478.00 REIMBURSEMENT FOR STRIKE TEAM COSTS 336981 9/11/18 1,664.92 MOP 64096 SAFETY APPAREL PW 336982 9/11/18 125.00 SEPTEMBER 2018 - FIRE LTD 336983 9/11/18 931.00 MOP 45754 GENERAL SUPPLIES PW 336984 9/11/18 109.83 SEPTEMBER 2018 - PD LTD 336985 9/11/18 2,082.50 LICENSE REIMBURSEMENT 336986 9/11/18 76.00 CHRISTENSEN & SPATH LLP HED 336987 9/11/18 5,118.75 LIABILITY CLAIM COST 336988 9/11/18 507.85 PETTY CASH REPLENISHMENT JUL 2018 336989 9/11/18 363.45 STATE OF THE CITY ADDRESS USE FACILITY 336990 9/11/18 3,000.00 WORKERS' COMPENSATION CONSULTING AUGUST 336991 9/11/18 2,012.50 TIRES FOR CITY FLEET FOR FY 2019 336992 9/11/18 1,176.39 ARMORED SERVICES - FINANCE 336993 9/11/18 280.23 EBSCO DATABASES SUBSCRIPTION FY 19 336994 9/11/18 16,899.00 PLAN CHECKS / BUILDING 336995 9/11/18 25,531.44 POOL MANAGEMENT FEE / CSD 336996 9/11/18 34,289.42 CITY WIDE PLUMBING PARTS / PW 336997 9/11/18 3,552.17 TRAINING ADV LOD OIS / R. G. 336998 9/11/18 1,015.32 MOP 65179 / SUPPLIES / FIRE 336999 9/11/18 635.03 CAFR SERVICES / FINANCE 337000 9/11/18 645.00 GRP# N7176F - AUG 2018 337001 9/11/18 1,522.34 GRP# N7177A - AUG 2018 337002 9/11/18 1,181.18 GRP# R1192A - AUG 2018 337003 9/11/18 87,780.40 GRP# 57135A - AUG 2018 337004 9/11/18 4,770.08 HEALTH NET INS ADJUST - MULTIPLE GROUPS 337005 9/11/18 38.06 HIGHLAND AVE TRAFFIC SIGNAL M. 337006 9/11/18 15,390.00 GROUP NO. 104220-0002 AUG 2018 337007 9/11/18 190,732.44 GROUP NO 104220-01, 06, 07 AUG 2018 337008 9/11/18 21,249.62 GROUP NO. 104220-03, 09 AUG 2018 337009 9/11/18 5,612.61 1/2 142 of 212 PAYEE KAISER FOUNDATION HEALTH PLANS KETCHUM MFG CO INC LOZANO SMITH LLP MASON'S SAW MIDWEST TAPE MIDWEST TAPE MTS NATIONAL CITY CAR WASH PENSKE FORD PICASSO COUNTERTOP & CABINET PRO BUILD PRUDENTIAL OVERALL SUPPLY RAMOS, D RELIANCE STANDARD SAM'S ALIGNMENT SASI SDCHCC SDG&E SDG&E SMART SOURCE OF CALIFORNIA LLC SOUTH BAY COMMUNITY SERVICES STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY T MAN TRAFFIC SUPPLY THE BANK OF NEW YORK MELLON THE PUN GROUP LLP THE SHOPPER INC THE STAR NEWS TIP OF SAN DIEGO COUNTY TURF STAR U S BANK U S HEALTHWORKS UNITED ROTARY BRUSH CORP WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WIRED PAYMENTS ADMINSURE INC ARCO BUSINESS SOLUTIONS PAYROLL Pay period Start Date 19 8/28/2018 -e CALIFORNIA -- NATIONAL Cfry a 5 '5 1 INCORPORATED WARRANT REGISTER # 11 9/11/2018 DESCRIPTION GROUP NO. 104220-7002 AUG 2018 DANGEROUS DOG TAG / FINANCE LEGAL SERVICES MOP 45729 LANDSCAPE SUPPLIES PW AUDIO VISUAL MATERIALS FOR FY2019 DVDS / LIBRARY MTS TROLLEY FLAGGER SERVICE CAR WASH SERVICES FOR CITY FLEET FY 2019 R&M CITY VEHICLES FY 2019 PD COUNTERTOPS - REPORT WRITING ROOM-PW MOP 45707 GENERAL SUPPLIES PW MOP 45742 LAUNDRY SERVICES PW LIABILITY CLAIM COST GRP VA1826233NC1801146 & VG180848 AUG 2018 WHEEL ALIGNMENT SERVICE FOR CITY MONTHLY TRUST ACCOUNTING 2018 SDCHC MEMBERSHIP / MORRISON SDG&E UTILITIES FOR FACILITIES FY 2019 WASTEWATER GAS & ELECTRIC UTILITIES MOP 63845. BUSINESS CARDS / SALAZAR HOME TBRA III CONTRACT FY17-18 HED MOP 45704. OFFICE SUPPLIES/LIBRARY. MOP 45704. OFFICE SUPPLIES / FINANCE WATER SERVICES FOR FACILITIES FY 2019 MOP 76666 TRAFFIC SAFETY SUPPLIES PW CUSTODIAN FEE PERIOD APR - JUN 2018 INDEPENDENT AUDITING SERVICES / FINANCE DVD SUPPLIES / LIBRARY PD UNCLAIMED PROPERTY & BICYCLES ON -SCENE 24 HOUR VOLUNTEER RESPONSE SERV DE -MYSTIFICATION OF SPRAYERS SEMINAR CREDIT CARD EXPENSES / CMO DOT EXAM STREET SWEEPER REPAIRS AND MAINTENANCE MISCELLANEOUS JANITORIAL SUPPLIES / PW BOOKS / LIBRARY W/C ACCT REPLENISHMENT AUG 2018 FUEL FOR CITY FLEET AUGUST 2018 End Date 9/10/2018 Check Date 9/19/2018 CHK NO DATE AMOUNT 337010 9/11/18 4,821.15 337011 9/11/18 162.00 337012 9/11/18 19,049.05 337013 9/11/18 571.06 337014 9/11/18 522.28 337015 9/11/18 117.86 337016 9/11/18 79.24 337017 9/11/18 520.00 337019 9/11/18 459.10 337020 9/11/18 1,468.12 337021 9/11/18 668.79 337022 9/11/18 181.98 337023 9/11/18 41.00 337024 9/11/18 4,188.33 337025 9/11/18 400.00 337026 9/11/18 44.10 337027 9/11/18 149.00 337028 9/11/18 19,027.46 337029 9/11/18 1,303.20 337030 9/11/18 36.98 337031 9/11/18 38,149.00 337032 9/11/18 806.51 337033 9/11/18 144.22 337034 9/11/18 56,402.34 337035 9/11/18 1,480.31 337036 9/11/18 300.00 337037 9/11/18 20,000.00 337038 9/11/18 830.88 337039 9/11/18 61.50 337040 9/11/18 8,000.00 337041 9/11/18 100.00 337042 9/11/18 15.96 337043 9/11/18 96.00 337044 9/11/18 610.45 337045 9/11/18 2,767.17 337046 9/11/18 953.25 A/P Total 642,570.31 267486 9/6/18 110,917.64 267519 9/10/18 37,525.37 1,163,590.57 GRAND TOTAL $1,954,603.89 2/2 143 of 212 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16TH OF OCTOBER 2018. AYES NAYS ABSENT 144 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 145 The following page(s) contain the backup material for Agenda Item: Warrant Register #12 for the period of 09/12/18 through 09/18/18 in the amount of $1,344,046.41. (Finance) Please scroll down to view the backup material. 145 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #12 for the period of 09/12/18 through 09/18/18 in the amount of $1,344,046.41. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 DEPARTMENT: Finance APPROVED BY: EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 09/12/18 through 09/18/18. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount AMERESCO Inc 337050 249,151.94 Explanation Energy Services for July Dick Miller 337064 52,881.07 Citywide Alley Improv. Eagle Paving Company 337065 91,631.73 Citywide Ped. Midblock C. South Coast Fire Equip 337092 695,843.30 Pierce Arrow XT Pumper / Fire FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,344,046.41. APPROVED: `tZ . G FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,344,046.41 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 12 of 212 PAYEE 211 SAN DIEGO ALDEMCO ALL FRESH PRODUCTS AMERESCO INC ANDERSON, S ANGELO'S TOWING AND RECOVERY AT&T AT&T CALIFORNIA PARK & REC COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CSAC EXCESS INS AUTHORITY DANIELS TIRE SERVICE DE LAGE LANDEN DE PASCALE, A DICK MILLER INC EAGLE PAVING COMPANY INC ENTERPRISE FLEET MANAGEMENT GALLS INC HP INC JANWAY COMPANY LA PRENSA SAN DIEGO LONG, D LOPEZ, TERESA YOLANDA MARIOTA, R MATLOCK, J MEYERS NAVE NFPA FULFILLMENT CENTER PACIFIC TELEMANAGEMENT SERVICE PADRE JANITORIAL SUPPLIES PIERSON, D PRO -EDGE KNIFE PROFORCE LAW ENFORCEMENT PROJECT PROFESSIONALS CORP RAMIREZ, 0 RIOS, MARTA RIVERSIDE COUNTY SHERIFF DEPT RODRIGUEZ, JOSE SAN DIEGO GAS & ELECTRIC SASE COMPANY INC SEAPORT MEAT COMPANY SOS SURVIVAL PRODUCTS SOUTH COAST FIRE EQUIPMENT INC CALIFORNIA ,, TI NAL C'IT XNCORPORATED WARRANT REGISTER # 12 9/18/2018 DESCRIPTION CITIES CONTRIBUTION FOR FY 2018/2019 FOOD - NUTRITION CENTER FOOD - NUTRITION CENTER ENERGY SERVICES FOR JULY TRAINING SWAT ADV LODGE/ ANDERSON VEHICLE TOW AT&T SBC ANNUAL PHONE SERVICE - JUNE AT&T SBC ANNUAL PHONE SERVICE - SEP CPRS MEMBERSHIP RENEW - COMM SVCS NOVEMBER 06, 2018 ELECTION COMMUNICATIONS SYSTEM - AUGUST HIRT MEMBERSHIP, FY19 COX VIDEO SERVICES - SEPTEMBER CERTIFICATES OF INSURANCE PROGRAM TIRES / PW LEASE 20 SHARP COPIERS EDUCATIONAL REIMBURSEMENT CITYWIDE ALLEY IMPROV. CITYWIDE PED. MIDBLOCK C. ENTERPRISE FLEET LEASE AND MAINT- ENG MFF GEAR / POLICE CRADLEPOINT ROUTERS IMPRINTED FLASH DRIVES - LIBRARY NOTICE OF ELECTION NOMINEES SPANISH FY19 TRAINING POST SUB FTO UPD/LONG INTERPRETATION - 6/12/18 COUNCIL MEETING TRAINING SWAT ADV LODGE/MARIOTA/PD REIMBURSEMENT, POV MILEAGE LABOR RELATIONS AND NEGOTIATIONS SERVICE FIRE CODES SUBSCRIPTION, NFPA PACIFIC TELEMANAGEMENT SVCS - SEP JANITORIAL SUPPLIES - NUTRITION EDUCATIONAL REIMBURSEMENT KNIFE SHARPING SERVICE - NUTRITION TSR X26 EXTENDED DPM / POLICE CITYWIDE TRAFFIC SIGNAL TRAINING ADV SUB MEDIA REL/RAMIREZ HCV PRGM MGMT SEMINAR & IN -CLASS EXAM TRAINING TUITION ROT/DOUGHERTY RAZIEL MUSIC PERFORMANCE V R DINNER - COMM SVCS GAS & ELECTRIC UTILITIES - NUTRITION SC.10.510, SHAFT, FLAIL 9/16" FOR 10 FOOD - NUTRITION CENTER PRODUCTS FOR EMERGENCY BAGS PIERCE ARROW XT PUMPER / FIRE CHK NO DATE AMOUNT 337047 9/18/18 11,716.40 337048 9/18/18 5,570.85 337049 9/18/18 1,949.75 337050 9/18/18 249,151.94 337051 9/18/18 1,452.77 337052 9/18/18 56.25 337053 9/18/18 8,683.96 337054 9/18/18 70.98 337055 9/18/18 475.00 337056 9/18/18 15,160.00 337057 9/18/18 9,177.00 337058 9/18/18 44,871.00 337059 9/18/18 950.50 337060 9/18/18 1,000.00 337061 9/18/18 834.83 337062 9/18/18 2,939.63 337063 9/18/18 1,280.49 337064 9/18/18 52,881.07 337065 9/18/18 91,631.73 337066 9/18/18 15,256.05 337067 9/18/18 8,166.00 337068 9/18/18 3,040.30 337069 9/18/18 499.00 337070 9/18/18 120.00 337071 9/18/18 468.00 337072 9/18/18 160.00 337073 9/18/18 1,452.77 337074 9/18/18 339.73 337075 9/18/18 15,785.62 337076 9/18/18 1,345.50 337077 9/18/18 78.00 337078 9/18/18 672.75 337079 9/18/18 1,242.00 337080 9/18/18 46.00 337081 9/18/18 2,785.00 337082 9/18/18 6,846.73 337083 9/18/18 350.63 337084 9/18/18 997.79 337085 9/18/18 456.00 337086 9/18/18 200.00 337087 9/18/18 1,897.81 337088 9/18/18 236.36 337090 9/18/18 1,586.84 337091 9/18/18 339.00 337092 9/18/18 695,843.30 1/2 147 of 212 PAYEE STAPLES BUSINESS ADVANTAGE SUAREZ, JOHN SYSCO SAN DIEGO INC TRI GROUP CONSTRUCTION AND U S BANK U S BANK VERIZON WIRELESS WILLY'S ELECTRONIC SUPPLY WIRED PAYMENTS PAYCHEX BENEFIT TECHNOLOGIES SECTION 8 HAPS CALIFORNIA ANI NFL IT INCORPORATED WARRANT REGISTER # 12 9/18/2018 DESCRIPTION MOP 45704 OFFICE SUPPLIES - MIS NC GETS ACTIVE BIKE RODEO - COMM SVCS FOOD - NUTRITION CENTER 18TH ST BICYCLE ENHANCEMENT PROGRAM TRAINING PD CREDIT CARD CREDIT CARD CHARGES, FIRE VERIZON CELLULAR SERVICES - AUG MOP 45763 ELECTRONIC SUPPLIES - MIS BENETRAC ESR SVCS BASE FEE SEP 2018 Start Date 9/12/2018 End Date 9/18/2018 GRAND TOTAL CHK NO DATE AMOUNT 337093 9/18/18 135.79 337094 9/18/18 30.00 337095 9/18/18 5,702.80 337096 9/18/18 28,380.12 337097 9/18/18 1,927.95 337098 9/18/18 4,034.57 337099 9/18/18 11,406.38 337100 9/18/18 278.69 A/P Total 1,311,961.63 754077 9/14/18 536.55 31, 548.23 $1,344,046.41 2/2 148 of 212 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE RONALD J. MORRISON, MAYOR -CHAIRMAN ALBERT MENDIVIL, VICE -MAYOR ALEJANDRA SOTELO-SOLIS, MEMBER MONA RIOS, MEMBER JERRY CANO, MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 16TH OF OCTOBER 2018. AYES NAYS ABSENT 149 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 150 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council authorizing the Mayor to Execute a Mills Act Historic Preservation Contract for 1430 E. 24th Street (Applicant: Stepheni Norton) (Case File 2018-10 M). (Planning) Please scroll down to view the backup material. 150 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 j AGENDA ITEM NO. ITEM TITLE: 'Resolution of the City Council Authorizing the Mayor to Execute a Mills Act Historic Preservation Contract for 1430 E. 24th Street (Applicant: Stepheni Norton) (Case File 2018-10 M)j PREPARED BY: Martin Reeder, AICP PHONE: 1619-336-4313 EXPLANATION: DEPARTMENT: Planning] APPROVED BY: 1The property owner of 1430 E. 24th Street (Wallace Dickinson House) is requesting a Mills Act contract. The structure is a three-story Craftsman home located on a 26,136 square -foot (0.6-acre) lot. The property is in the Large Lot Residential (RS-1) zone. Mills Act contracts are historic preservation tools that provide property tax savings for owners in exchange for a commitment to maintain and/or restore a historic structure. This property is eligible since it is on the City's list of locally -designated historic structures. The property owner has been continually restoring the property since it was purchased in 2012. Pending work includes windows, interior plaster, porches, doors, interior and exterior trim, and foundation repair. The attached Maintenance/Restoration Plan lists the completed and proposed projects. The Mills Act contract is valid for 10 years and automatically extends for one year on the anniversary date. The City may cancel the contract if breached or opt not to renew it if proper notice is provided. There are currently fourteen properties in the City in the Mills Act Program. According to the San Diego County Assessor, there will be an approximate tax reduction of 30% of the current property valuation, or $1,270 annually. As the property is within a former redevelopment area, the loss would be to the Successor Agency. The City's realized loss of its share of property tax would be approximately $267. FINANCIAL STATEMENT: APPROVED: 71, 2 Finance ACCOUNT NO. APPROVED: MIS 0-he action will rgsult in a reduction in annual Successor Agency property tax revenue of approximately $1,270. The impact on the City would be an approximate loss of $267 in residual balance distribution revenue from the Successor Agency.1 ENVIRONMENTAL REVIEW: Not subject to CEQA' ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 11. Overhead 4. Mills Act Contract 2. Site Photos 5. List of current Mills Act properties 3. Maintenance/Restoration Plan 6. Resolution 151 of 2121 2018-10 M —1430 East 24th St. — Overhead Attachment 1 1 152 of 212 2018-10 M — 1430 East 24th Street — Site Photos Wallace Dickinson House after purchase in 2012 Wallace Dickinson House in 2018 Attachment 2 2 153 of 212 Maintenance/Restoration plan . _ --. Wallace D Dickinson House 1430 E 24th 5t, National City, CA 91950 Project Details Proposed for Completed on South East Porch Stairs Restore steps 2017 South West Porch Restore original porch 2017 West Balcony Floor Repaired and Replace balcony floors 2017 South West Porch Stairs Restore steps 2014 West Porch Remove non -original porch 2014 Window Glass Replace all broken glass (38 windows) 2014 North Kitchen Entry Door Replace broken glass and locks 2014 South West Entry Replace landing 2014 East Chimney Brick Repaired grout lines and replace missing bricks 2014 North Balcony Repaired balcony rails and posts 2014 West Porch Stairs and handrails Restore original porch and steps 2014 Exterior Body and Detail Paint Paint house 2014 West Balcony Remove nonoriginal boarding, Repair balcony rails and posts 2014 Window Sashes Repair and replace originals windows sashes 2018 Floors Master Stripped and tung oil floors, 2017 interior Ceiling Piaster Repair and replace cracked plaster (3 floors) 2019 North Balcony Floor Repair and Replace balcony floors 2016 Window Grout Regrout (38 windows) 2016 Gutter Boxes Repair built in gutter boxes and reline 2016 Roof Tear out all old and replace roof 2016 Gutters Replace down spouts 2016 Interior Wail Plaster Repair and replace cracked plaster (3 floors) 2019 WI ndow Weights _ Replace missing window weights (38 windows) 2018 Window locks Replace missing window locks to original (38 windows) 2018 South East Porch Restore original +orch 2025 Front Door Re +lace with original st le door 2021 Interior Wood Wainscoting Replace missing wainscoting 2020. Co • per Talking Tube Replace mouth pieces 2018 Wrap around porch Replace original wrap around +orch 2026 Attachment 3 3 154 of 212 Maintenance/Restoration plan Wallace D Dickinson House 1430E 24th St, National City, CA 91950 Project Details Proposed for Completed on South Kitchen Entry Door . Replace broken glass _ t 2014 West Porch Doors Reinstall original porch doors 1 2020 Foundation Repairs deteriorated areas of foundation _ 2019 Windows Replace boarded up windows 2024 Exterior Millwork Replace missing original millwork 2027 Interior Maintain as needed to original Ongoing Exteriors Maintain as needed to original Ongoing North Kitchen Porch Repaint 2014 Front Porch railing Repair and replace to original 2014 HVAC Replace 2017 Instant hot water whole house heater Replace 2017 Drywall, Installation, EPA primer, plaster coat (room by room) Replace 2018 16t floor bathroom - drywall Replace 2015 New plumbing sewer and water lines Replace 2019 Sump pump , Replace 2017 electrical panel Replace 2017 L~New New electrical 200 amp service Replace 2017 Bedroom floors Repair ongoing Bee removal 10x repair 2012-2018 Found opened enclosed doors Repair 2013 Had custom door made to match original Replace 2017 Attic stairs New 2017 Kitchen island countertop New 2017 Kitchen added cabinets New 2017 Dining room Fireplace — repair "flew" Repairs 2017 Foundation repairs, front porch and basement south east Repair 2014 Basement utility AC system New 2017 b Yellow bathroom sewer line replace 2017 North balcony floating deck over fiat roofed system with drain into plumbing systems to protect from water damage replace 2017 West balcony coasting with waterproofing replace 2017 4 155 of 212 NATIONAL CITY MILLS ACT CONTRACTS. . CASE FILE NO. ADDRESS: APPLICANT M-2002-1 3600 E. 8tn Street Moncrieff Family Limited Partnership M-2002-2 926.A Avenue Janice Martinelli M-2002-3 1941 Highland Avenue Celia, Josefina Hernandez M-2003-1 916 A Avenue Jeannette Salazar M-2003-2 928 A Avenue Jeannette Salazar M-2003-3 1433 E. 24th Street Jim Ladd M-2003-4 45 East Plaza Blvd. Janice Martinelli M-2003-5 907 A Avenue Louise Branch M-2005-1 906 A Avenue Janice Martinelli M-2006-1 910 A Avenue Janice Martinelli M-2006-2 934 A Avenue Janice Martinelli 2007-44 M 2824 L Avenue Sherri Steliga 2010-9 M 2525 N Avenue ICF 2010-28 M 940 E. 16t" Street Janice Martinelli Attachment 5 13 156 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 157 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City declaring a Shelter Crisis, within the meeting of government code Section 8698, et seq; authorizing the City Manager to Homeless Emergency Aid Program (HEAP) funds to address said Shelter Crisis as provided for in SB 850 and the 2018-19 budget act; and related actions. (Housing & Economic Development) Please scroll down to view the backup material. 157 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City declaring a Shelter Crisis, within the meeting of government code Section 8698, et seq; authorizing the City Manager to Homeless Emergency Aid Program (HEAP) funds to address said Shelter Crisis as provided for in SB 850 and the 2018-19 budget act; and related actions. PREPARED BY: Carlos Aguirre, Housing and Economic Dev. Mgr. PHONE: 619.336.4391 EXPLANATION: See Attachment No. 1. DEPARTMENT: Housing & Economic Iopm-nt APPROV FINANCIAL STATEMENT: ACCOUNT NO. n/a APPROVED: MIS There is not direct financial impact to the City for declaring a Shelter Crisis. If any HEAP funds are awarded, staff will return to City Council at such time with a recommendation to accept and appropriate the funds. ENVIRONMENTAL REVIEW: The activity is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Finance ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: STAFF RECOMMENDATION: Adopt the Resolution BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: 1. Background 2. Resolution 1 G.Q of 01 0 Attachment No. 1 Staff Report Agenda Item: Resolution of the City of National City of the City of National City declaring a Shelter Crisis, within the meeting of government code Section 8698, et seq; authorizing the City Manager to Homeless Emergency Aid Program (HEAP) funds to address said Shelter Crisis as provided for in SB 850 and the 2018-19 budget act; and related actions. Background: The 2018 Regional Task Force on the Homeless Point -In -Time Count, conducted on January 26, 2018, identified a total of 294 homeless people within National City's city limits, equating to approximately 3.2% of the entire homeless population in the San Diego region. Of the 294 identified, 267 were unsheltered within the City, living on City streets, shelter and the need for additional housing accommodations, a declaration of a shelter crisis, within the meaning of Government Code section 8698.2, may allow the City of National City and those service providers operating within National City to access funding provided under the State of California Homeless Emergency Aid Program (HEAP) as part of SB 850 and the 2018-19 Budget Act. The State of California has recognized the urgent and immediate need for funding at the local level to combat homelessness and has provided funding to local governments under the Homeless Emergency Aid Program ("HEAP") as part of SB 850 and the 2018-19 Budget Act. Under this one-time flexible funding source, an estimated $18.8 million will be made available to the San Diego Regional Continuum of Care Council ("CoC"), which includes the City of National City. To provide immediate emergency assistance to persons experiencing homelessness, HEAP funds may be used for the following activities: ■ Homelessness prevention activities, • Criminal justice diversion programs for the homeless with mental health needs ■ Establishing or expanding services that meet the needs of homeless youth or youth at risk of homelessness • Emergency aid. HEAP funds will be made available directly to the City of San Diego, as a large city with a population over 330,000, and the CoC, representing all other jurisdictions within San Diego County. The City of National City and those service providers operating within National City would then apply to the CoC for HEAP funds. The first round of funding is 159 of 212 Attachment No. 1 expected to be released by September 3, 2018 and a second round is planned for release on February 15, 2019. For the City of National City or any other service provider operating within National City (e.g. Alpha Project) to apply for HEAP funding, a declaration of a shelter crisis ("Shelter Crisis") pursuant to Government Code section 8698 et seq. must be adopted by the governing body of the jurisdiction within the CoC. Declaration of such Shelter Crisis under Government Code section 8698 et seq. means that a significant number of residents are without housing and that the situation represents a health and safety concern to the community. While such declaration of a Shelter Crisis makes available potential funding sources such as HEAP, declaration of such a crisis under California Government Code Section 8698 has impacts beyond funding. Upon declaration of a Shelter Crisis, the City may allow homeless persons to occupy "designated public facilities" during the state of emergency. In addition, California Government Code Section 8698.1 (b) requires the suspension of any state or local regulatory statue, regulation or ordinance prescribing standards of housing, health or safety (with regard to specified "public facilities") to the extent that strict compliance with these standards would prevent, hinder or delay the mitigation of the effects of a shelter crisis. These provisions are applicable only to those additional public facilities open to the homeless. In place of such suspended standards, the City may adopt minimum health and safety standards to erect shelters and housing quickly yet ensuring basic levels of public health and safety conditions. Fiscal Impact: There will be no current fiscal year impact, since this Council action pertains to a declaration of a shelter crisis and does not require any allocation of funding by the City of National City to address such crisis. Declaration of such crisis is required to apply for other available funding sources (e.g. HEAP). If any HEAP funds are awarded, staff will return to City Council at such time with a recommendation to accept and appropriate the funds. 160 of 212 RESOLUTION NO. 2018- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DECLARING A SHELTER CRISIS, WITHIN THE MEANING OF GOVERNMENT CODE SECTION 8698, ET SEQ; AUTHORIZING THE CITY MANAGER TO SEEK HOMELESS EMERGENCY AID PROGRAM (HEAP) FUNDS TO ADDRESS SAID SHELTER CRISIS AS PROVIDED FOR IN SB 850 AND THE 2018-19 BUDGET ACT; AND RELATED ACTIONS WHEREAS, California's Governor Edmund G. Brown, Jr. and the members of the California Legislature ("Legislature") have recognized the urgent and immediate need for funding at the local level to combat homelessness; and WHEREAS, the Governor and the Legislature have provided funding to local governments under the Homeless Emergency Aid Program as part of SB 850 and the 2018-19 Budget Act (Chapter 48, Statutes of 2018); and WHEREAS, the Governor and Legislature require jurisdictions seeking an allocation through the Homeless Emergency Aid Program to declare a shelter crisis ("Shelter Crisis") pursuant to Government Code §8698.2; and WHEREAS, the City of National City (the "City") has undertaken multiple efforts at the local level to combat homelessness; and WHEREAS, the City finds that 294 persons within City of National City are homeless and living without shelter; and WHEREAS, the 2018 Regional Task Force on the Homeless Point -In -Time Count, conducted on January 26, 2018, identified a total of 294 homeless persons within the City, equating to approximately 3.2% of the entire homeless population in the San Diego region; and WHEREAS, 267 of the people counted were unsheltered within the City, living on City streets, in canyons, riverbeds, parks, or in vehicles; and WHEREAS, the City finds that the number of homeless is significant, and these persons are without the ability to obtain shelter and at risk of injury and harm due to exposure to the elements and other health, safety and welfare -related circumstances and consequences associated with living outside; and WHEREAS, the impact of homeless overnight lodging in City parks and on public sidewalks, parking lots, canyons and riverbeds has an effect on physical environmental resources, as well as on the use and enjoyment of public spaces for their intended purposes by the public at - large; and 161 of 212 WHEREAS, such homeless overnight lodging in public spaces also has an adverse effect on the health and safety of the people in the City, including the homeless population; and WHEREAS, the City Council affirms the City of National City's commitment to combatting homelessness and creating or augmenting a continuum of shelter and service options for those living without shelter in our communities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, that a Shelter Crisis pursuant to Government Code §8698.2 exists in National City because the substantial unsheltered homeless population in the City is at risk of injury and harm due to exposure to the elements and other health, safety and welfare -related circumstances and consequences associated with living outside and because the impact of homeless overnight lodging in City parks and on public sidewalks, parking lots, canyons and riverbeds has an effect on physical environmental resources, as well as on the use and enjoyment of public spaces for their intended purposes by the public at -large, and such homeless overnight lodging in public spaces also has an adverse effect on the health and safety of the people in the City; and, BE IT FURTHER RESOLVED by the City Council of the City of National City that it does hereby authorize the City of National City's participation in the Homeless Emergency Aid Program (HEAP) as part of SB 850 and the 2018-19 Budget Act (Chapter 48, Statutes of 2018), directs the City Manager, or his designee, to prepare all necessary documents and any actions, as required for the City's participation in the HEAP, and authorizing the City Manager, or his designee, to execute any HEAP application, agreement and all associated documents, and other actions necessary for the City's participation; and BE IT FURTHER RESOLVED by the City Council of the City of National City that the declaration of a Shelter Crisis implements the provisions of Government Code section 8698.1(b) which provides that for the term of the Shelter Crisis, "the provisions of any state or local regulatory statute, regulation, or ordinance prescribing standards for housing, health, or safety [with regard to specified "public facilities"] shall be suspended to the extent that strict compliance would in any way prevent, hinder, or delay the mitigation of the effects of the shelter crisis." The City Council authorizes the City Manager, pursuant to Government Code section 8698.1(b), at the City Manager's discretion and with City Council approval, to establish and apply interim health and safety provisions and land use controls (collectively referred to "health and safety standards") to impacted public facilities to ensure minimal public health and safety; and BE IT FURTHER RESOLVED by the City Council of National City that this Resolution shall remain in place until September 27, 2019. 162 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 163 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. (Housing & Economic Development) Please scroll down to view the backup material. 163 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending City Council Policy #901, to clarify procedures for the disposition of surplus real property and for the sale, lease, and rental of City -owned real property. PREPARED BY: Carlos Aguirre, Housing & DEPARTMENT: Housing & Economic Development Economic Dev. Manager PHONE: 619 336-4391 APPROVED EXPLANATION: The City of National City is owner of substantial real property which is used for various municipal purposes. As public service needs change, the requirements for these properties may be revised and, on occasion, certain parcels may be in excess of the City's current need. This requires that each individual site be reviewed in terms of its potential for future public use, as well as its potential economic benefit to the City. It is the purpose of this policy 1) to establish a procedure by which unused and marginally used City -owned real estate is reviewed for its potential public use, and for designating unneeded parcels for lease or sale; 2) to provide methodology for the sale or exchange of City -owned real estate and 3) to establish policies for the leasing and rental of City -owned real property. FINANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: '-fr/‘v Finance APPROVED: MIS ENVIRONMENTAL REVIEW: The amendment to the Policy is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Current Policy 901 2. Proposed Policy 901 3. Resolution 164 of 212 Attachment No. 1 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Sale of Surplus Real Property POLICY # 901 ADOPTED: June 19,1984 AMENDED: August 14,1990 Purpose To establish a policy and procedure for the sale of surplus prr erty and use of the proceeds from that sale. Policy The following steps are to be followed to sale City -owned pieces af-g 1. Obtain other City Departments' comments for the sale of the pr operty. roperty. 2. Secure preliminary title reports forth ope ---- j .. - .� 3. Prepare plats and legal descriptions for 1propery; 4. Request the City Council (Real Estate,ee .,to declare the property surplus and direct the staff to sell it. 5. If applicable, send atw en o t sell o 'lease the property to the other government agencies (Gove_tnment CcT&Sect on 22). 6. Order a lettrj appiisal for th.-_-_property from a licensed appraiser. �f 7. OrderjC�titlemsurance policy for the property to be sold. 'S 8. Prere the adv'aising and bid packages for the marketable properties, and request the City;3Council's approval to proceed with the advertisement of the marketable prope es; 9. Advertise the sale of marketable properties. 10. Prepare a final report to the City Council providing information on the results of the bid opening or the negotiations. 11. Obtain approval from the City Council to enter into an escrow to sell the property. Unless otherwise specified in the offer, or in the bid package, the City will open a normal escrow where the City will pay for the cost of the title insurance, and one-half of the escrow fee. Page 1 of 2 165 of 212 Attachment No. 1 TITLE: Sale of Surplus Real Property POLICY # 901 ADOPTED: June 19, 1984 AMENDED: August 14,1990 The proceeds from the sale will be spent on beautification or improvement projects throughout the City. Related Policy References None Page2of2 166 of 212 Attachment No. 2 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 Background: The City of National City is owner of substantial real property which is used for various municipal purposes. As public service needs change, the requirements for these properties may be revised and, on occasion, certain parcels may betexcess of the City's of its potential current need. This requires that each individual site be reviewed in- for future public use, as well as its potential economic benefit to the Cites The proceeds from the sale and lease of City -owned lands and the reveries generated from leases are normally utilized for General Fund purposes unless the property sold or leased belonged to a restricted program Purpose: It is the purpose of this policy 1) to marginally used City -owned real estate is designating unneeded parcels for lease or s x•� ocedkire by which unused and wed potential public use, and for ; 2) to provide methodology for the sale or exchange of City -owned real estate and 3) &establish policies for the leasing of City - owned real properly Policy: It is the City's policy to many its real estate assets so that municipal needs which rely on these assets may be properly ,_ ` ented. It is not the City's policy to speculate in real estate. The City Council will 3 „mview City -owned real estate not used for municipal purposes and determine the appropriate use of the property. Those properties not needed for either City or public use within the foreseeable future, may be made available for lease or sale. The City shall optinute the sale price or lease rent from City -owned real estate based on relevant factors, including 1) an appraisal reflecting current market value when either a transaction or authorization to sell or lease is presented to the City Council, 2) prevailing economic conditions and market trends, and 3) any special benefits to accrue from the sale or lease. The City shall seek market value for its properties. Discounts will not be negotiated unless an extraordinary need or circumstance is recognized by Council Resolution setting forth the amount of the discount from appraised value and the public purpose served in justification of the discount. Page 1 of 13 167 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 City staff under the direction of City Manager shall prepare and present to the City Council a comprehensive Property Management Plan with periodic reviews as needed, and updates to the City Council. The Property Management Plan shall include an overall review of the City's real estate portfolio (or inventory), an operating plan for corporate property, a disposition plan for surplus property, market research to support anticipated transactions and a request for authority to act within defined parameters (as described in this policy). The major elements of the property management plan are to inclu� • Property evaluation and characterization of real state asset • Strategy for City occupied real estate • Investment Portfolio Plan (leases to for -profit tenits) • Review of Not -for -profit leases • Disposition Plan for surplus assets • Business Case development review to support proposed transactions • Legal document development and review Procedure for sale of City owned Real Estate. A. Real Estate Review As part of an overall property management plan for the City's real estate assets, staff will review the City's property inventory to determine which properties are no longer needed for public facilities or to support the elements of the General Plan and whose disposition Will provide a greater public benefit. A City -owned property may become available for sale if: • The_=ioperty is not_ currently used by the City or does not support a municipal func • The pro is vacant and has no foreseeable use by the City. • The prope = a nsn-performing or under -performing asset and greater value can be generated -ale. • Significant ecalomic development opportunities can be generated by selling the property. Factors to be considered in determining whether a property should be sold include: • Will the City be relieved of potential liabilities and/or cost of maintaining property that does not generate income or provide public benefit? • Property tax increment that will be created by returning the properties to the tax rolls. Page 2 of 13 168 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 • Stimulation of the economy by providing opportunities for private sector investment. • Generation of revenue. • The sale of the property will generate greater economic value than a ground lease, if a ground lease is a feasible option. B. Governmental Clearance Process Government Code Section 54222 requires that a local agency proposing to dispose of surplus property must first notify all governmentakagencies operating within the City as to the availability of the property. The agen s ale given 60 dam. to respond with an intent to acquire, if not, the property may,deemed cleared for sale. Regarding the list of properties for sale: • Governmental agencies are regularly contacted as the surplus list is updated. • City departments are individuallypcontacted as the surplus list is updated. • Council members are given a pi -inary review and opportunity to comment on foreseeable uses for the property. - C. Approval Process • City -owned propieshat have been_entified b#-the City Manager as candidates for sale will h esented to the City Council for approval to be sold. If a property is of a type ant cation that would make ;a ground lease feasible, an economic analysis of the benef of lease vs. sale will be conducted. • If CiCouncil deterines that the property may be sold, it shall authorize City Mager to sell the property for a price equal to or greater than a minimum price blished by a current (less than six months old) appraisal. The authorization to sef=he property wi_be valid for twelve months from the date of City Council action_ . • The City Manager or designee may enter into purchase and sale agreements, close escrows and execute and deliver grant deeds to the purchasers of the properties at prices equal to or greater than the minimum price approved by City Council on terms and conditions deemed reasonable, and in the City's best interests. • City Manager or designee will provide a report to the City Council, regarding the price, terms, and conditions of all transactions. • Properties that cannot be sold at a price equal to or greater than the minimum price approved by Council will be returned to Council for further consideration prior to disposition. Council approval will be required to sell a property at a price less than the minimum price previously approved by the City Council. Page 3 of 13 169 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 D. Method of Sale Properties may be sold by any method allowed by City Council Policy. This includes direct negotiation, request for proposal, listing with a broker, sealed bid, auction or other appropriate method as determined by the City Council. Possible method of sale for all properties will be included in the enabling resolution authorizing their sales. E. Marketing Properties offered for sale shall receive the widest possible exposure to the open market place. This may be accomplished throughdirect marketing techniques, such as requests for proposals (RFPs), advertising, e s tr . through the real estate media, posting the property on the multiple listingrvice or any other appropriate method. When appropriate, properties may be list `-sale witqualified real estate brokers. The authorization to utilize the services of a r tataker will be contained in the enabling resolution. F. Real Estate Brokers Real estate brokers may be used to reTiMant the City in the sale of its properties. Brokers will be selected for individual assi through Requests for Proposals (RFP) or Requests for Qualifications kw and a= subsequent bid or other methods that result in the City receiving the serves of a qualified broker at the best value to the City. The maximum approved commilion rate will be contained in the enabling resolution for the property's sale. If the pi?rerty is listed with a broker, the City reserves the right to exclude from the listing agreement potential buyers whose interest in purchasing a subject property has been made a part of the record prior to the execution of sue agreement. G. Exclusively Negotiated Sales 7 It will be the City's policy to insure the highest price for its real estate by pursuing open market=_transactions. However, on certain occasions, an exclusively negotiated sale may be Xatificd as applicable and may be approved under one of the following conditions: = == 1. When a parcel is landlocked. 2. When the sale is to a contiguous owner. 3. When a fee interest in a pipeline or other right-of-way is no longer required, it may be sold to a contiguous owner. A restrictive pipeline easement of adequate width or other required easements will be reserved from said sale. 4. When other governmental, public and quasi -public agencies submit acquisition proposals a sale may be consummated. These agencies shall include but not be limited to: Federal, State, and County agencies; school districts, special districts, and regulated utility companies. Page 4 of 13 170 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 5. When qualified non-profit institutional organizations offer to purchase City -owned land, a negotiated sale may be consummated at fair market value providing there is: 1) a development commitment, and 2) a right to repurchase or a reversion upon a condition subsequent. Institutional organizations such as places of public assembly, hospitals, extended care facilities, private schools and community service organizations are required to develop under the City's conditional use permit procedure. -- - 6. When a property has been offered by public auction and no acceptable bids were received, it may be sold on a negotiated basis to any applicant submitting an acceptable offer within six months following the date of auctiot 7. Real property exchanges may be consumated by direct nego ation. However, exchanges will be considered only . t .._�_ ther gernmental agencies or when there is an advantage to the City. H. Rezoning Prior to completion of the sales transaction, City land s kbe onsidered for rezoning in accordance with the General Plan, existing community s or other City Council direction if a higher sale price will result. Also, all unnecessary easements affecting title to the property shalLbe removed if this will result in a commensurate increase in value. I. Easements The City will receive current fair market value for the removal of restrictive easem _access rights previously paid for by the City or other governmental age or reserved in. a sale of City property. J. Priority Handling Since tiin=is of essenc_ n land transactions, all such actions by the City Council and staff shalliven the*hest priority and special handling. K. Public Utilities fnstaled by Private Entities The applicant for the use of unimproved City land for public purposes, such as streets, sewers, and other public utilities, shall compensate the City for the fair market value of the rights to be granted by the City. The amount of compensation shall be established by appraisal. Procedure for leasing City -owned Real Property The City of National City has a very diverse real estate portfolio. While the policies herein are to act as the standard that governs most leases, the City acknowledges that parts of its leasing portfolio have specialized needs or restrictions. In these cases, this policy will act as a framework for a sub -policy that will govern a specific area. Should a Page 5 of 13 171 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 conflict arise between the framework policy and the sub -policy, the sub -policy will govern. A. Criteria for Leasing City property shall be considered for leasing when one or mleathe following criteria apply: 1. The property is not required for current municipal, bto be held for possible future use and can be leased as an interim measures 2. The property can only be leased because of legaleslraints. Fample, property held under Tideland trust grants or as dedicated parks. sz 3. The City requires substantial control over development, use arid use of the property. =_ 4. The property has the immediate potential of a high return to the City because of its high demand and type of use,h as commercial* industrial land. 5. The property can be efficient) • • '- ed by a provof services needed by the City. 6. The property can be leased to *omote a substantial economic development opportunity. B. Property Managed ent Plan - The City Council -ma prove the execution of lease transactions that meet the terms of the City's asset strategy:a particular property previously approved by City Council in an overall a operty-Management Plan. Negotiated transactions that fall outside of the parame of an approved Property Management Plan either will be submitted indiv11y for City Cci1 approval, or deferred until the next periodic update and approva he plan. C. Lessee Selection for NevoLeases Competitive offers for lee of City property shall be solicited from the open market place. This may be accomplished through a number of marketing techniques, such as Request for Proposals (RFPs), a marketing subscription system, direct advertising, use of a Multiple Listing Service (MLS), listing with a broker, posting the property and any other appropriate means. In certain limited situations, the City may exclusively consider a single proposal for lease of City property. Potential lessees wishing to exclusively negotiate with the City must submit for City staff review a business case with sufficient justification as to how it is capable of optimizing the use of the property and return to the City, thereby negating the need for a competitive process. This information will be included when the lease transaction is presented for City Council approval. Page6of13 172 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 Leasehold proposals shall be evaluated in teens of: 1. The degree to which the proposed use is in compliance with the City's strategic plan for the property. 2. In terms of the amount of consideration offered in the fora f rent. 3. In terms of the financial feasibility of the proposal. 4. The capability, expertise and experience of the potenfessee with respect to the proposed leasehold development and operation. _=x 5. If new development is proposed, a development plan that includes a description of the development team and its qualificationsa='` 6. The details of each person or entity that Kiffhave an interest in thWraposld lease 7. Special public benefits to be derived (if-€r — _ D. Rate of Return The City shall obtain fair market rer s_for its leases ccnsurate with the highest and best use of the property. The fair market rent shall be baseman appraisal that complies with the definition of Market Rent found in the Uniforrrrfandards of Professional Appraisal Practice (USPAP) published by the Appraisal_ Foundation. The appraisal shall be no more than six months. old at the time the lease transaction is presented for City Council approval. If the cost4f;an appraisal pis not justified by the anticipated rents, the City may choose an alternative -method to establish rent. City leases shall contain terms and conditions which will sustain a fair rate of return throughout the duration of the lease. E. Rental Terms Rental terms may be negotiated on the basis of fixed rates (flat rent leases) or percentages of the lessee's gross it ne derived < from business conducted on the property, with a provision for a minimumtal (percentage leases). F. Percentagettases �¢ Minimum Iev The minimunir=rent component for a new percentage lease shall be set at no less than eighty percent (80%) of the fair market rent as defined above. In certain cases, a portion of the minimum rent may be abated for new construction or redevelopment on the leasehold. The minimum rent shall be adjusted upward throughout the duration of the lease at intervals of not more than every five (5) years to reflect no less than eighty percent (80%) of the average annual rent actually paid or accrued during the three (3) years preceding the adjustment. In no event shall the adjusted minimum rent be less than the minimum rent in existence immediately preceding the adjustment. Page 7 of 13 173 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 Percentage Rates Percentage leases shall provide for adjustments of percentages rates every five (5) years to current fair market rates as established by appraisals of prevailing market percentage rates primarily within the Southern California _ka. G. Flat Rate Leases Market Rate Adjustments =_ - Flat rate leases shall provide for upward acjnenfof rent efive (5) years to current fair market rent. Consumer Price Index Adjustments -== Flat rate leases shall provide for upward actrwtMent of rent in the interval term between market rate adjustments by changes ii ; e consumer price index. The index used for consumer price index adjustni i will be the All Urban Consumers index for Los Angeles - -Riverside - Orangeounty, California with a base year of 1982-84. If the U.S. Department_.._of Libor indices are no longer published, another substitute index generally recognized as authoritative will be used. Flat rate leases may include pre -determined periodic increases to rent instead of consumer price index adjustments. These periodic increases would occur at least every five (5) years. H. Rent Arbitration Leases shall provide for binding _= arbitration when the City and lessee cannot agree on the new rent for a rental period under ; review. The City and lessee shall each select a professional independent real estate appraiser who in turn will select a third independent real estate appraiser to determine the fair market rent. If the two selected appraisers fail to mutually select a third appraiser, then the third appraiser will be appointed in accordance with the rules of the Amcriean Arbitration Association. The City and lessee shall pay the cost of its own selected appraiser and equally share the cost of the third appraiser. I. Appraisal Assumptions City leases shall include a definition of the fair market value to be used to adjust rent and an identification of the premise for that value. In establishing the fair market value of leased property, any appraisal shall consider the property as a fee simple absolute estate and as vacant and available for lease or sale for the authorized purposes of the lease at the commencement of the rental period under review. Rates established for purposes of periodic percentage rental adjustments shall not consider any abatement as may be appropriate in a "new" development of vacant land. It shall also be assumed that all Page 8 of 13 174 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 required regulatory approvals to permit the use authorized in the lease have been obtained. J. Lease Term Short -Term Lease The City Manager, at all times, shall have power, without advertising, notice, or competitive bidding, and upon such teims_as the City Council_:may deem proper, to lease any City property for a tern of three (3) years or less (short-term lease). The City Council will be notified of _a short-term lease not later than fifteen (15) days following its execution. A short-term lease may not be renewed without approval of the City Council. The City Manager, or designee may also execute rental agreements covering upjo eighteen (18) inwiths for tenant occupancy of City -owned residential housm _ Long -Term Lease A lease in excess of three (3) years requires a —reisVation passed by a majority vote of all members of the City Council. The length cfflease term shall be based on the level of capital improvements to be made by the lessee and the economic life expectancy of the development. These=gtors can be determined utilizing cost estimating and economic life -ex ectaIcy resources such as tables provided by Marshall Valuation Service. Th may consider other relevant information in determining if a longeease term is wan -anted, such as if the proposed leasehold development is expecteenerate above average returns to the City or significantly improve the xality of the property. A lease shall not exceed 55 years unless the conditions set forth in Government Code section 37380(b) are met, K. Lease Amendment Amendments to 1onenn leases require City Council approval. The City's agreement to an amendment may be contingent upon updating sections of the lease to incorporate current City standard lease provisions and an adjustment to fair market rent. L. Subleases A lessee may sublease all or part of the leased property to a qualified sub -lessee subject to approval by the City. No sublease shall be approved which would be detrimental to the City's rights under the master lease or for a use that is not consistent with uses allowed by the master lease. The City Manager may authorize subleases which meet these conditions and which do not require amendment of the master lease. Unless special circumstances Page 9 of 13 175 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 exist. Leases shall provide for the City to receive a minimum of fifty percent (50%) of the incremental gross rental revenues due to the lessee from subleases. M. Leasehold Financing The City will not subordinate its fee interest to encumb ces placed against any leasehold by a lessee. The City Council may approve apprIte financial encumbrances of the leasehold interest, which provide that all loan peeds are used for authorized improvement of the property until the leasehold is fully developed in accordance with the lease. City staff shall take appropriate steps to review the proposed financing and insure that loan proceeds go into the leasehold. Maximum loanproceeds shall not be in excess of seventy-five percent (75%) loan -to -value. where "value" refers to leasehold improvements, as determined by a lender's appraisal which has beenoeviewed and approved by City staff. The loan term shall not exceedthe term of the lease. Loans or refinancing in the form of encumbrances against the lease for the purpose of reducing equity or financing the sale of leasehold interest w_ of be allowed until the property is fully developed for uses authorizthe lease. After the property is developed, such financing may be permitted song a �=re is also substantial benefit to be gained by the City. This may take the form of either a percentage share of the loan proceeds or an upward adjustment to the rent. Either of which shall be based on commercially reasonable comparables found intthemarket. N. Leasehold Improvements Leasehold improvements installed by lessees shall be removed at the lease tennination withvsl tE_cost to the City, or will revert to the City, at the City's option. All leasehold improveii is and alterations require prior written approval of the City Council. O. Maintenance and Utilities Responsibility City leases shall require the lessee to maintain all improvements on the property at its own expense and be responsible for the cost of all utilities. Leases for multi -tenanted space shall include specific requirements delineating appropriate responsibilities. P. Lease Audits All percentage leases shall be audited by the City's Finance Department in the first year of operation to establish proper reporting procedures and at least once every three (3) years thereafter. More frequent audits may be made if appropriate. The City shall reserve the right to audit all other leases and agreements subject to this Council Policy, if determined to be warranted by the City's Finance Department. Page 10of13 176 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 Q. Leasehold Assignments Requests for assignment of leasehold interest shall be evaluated on the same basis as the criteria used in evaluating a leasehold proposal. The City Manager may authorize assignments which do not require amendment of the master lase. Consent may be contingent on the payment of additional consideration to the City, either as a percentage share of the purchase price of the leasehold interest or an upward adjustment to the rent. Either of which shall be based on commercially reasonable comnparables found in the market. If new financing is involved in the sale, the requirements of 'Leasehold Financing' shall apply. -_ R. Lease Extensions & Renewals Requests from existing lessees for lease extensions or renewals may be considered if such proposals promote capital investment and redevelopment or City property. Whenever an existing lessee is seeking renewal ofan=.expiring long-term lease that is not contemplated in a previously approved property management plan, the City Manager will bring the issue before the applicable City Council Cornmittee with an appropriate recommendation. In addition to the criteria used to assess ew lease proposals; City staff also will review the lessee's history with respect to: maintei r of the property; compliance with existing lease teens; prompt rent 'payments; and a Nntal return consistent with maximizing the property's full poteL The lessee must propose capital investment that: will increase the value or the useful life of the leasehold improvements by an amount more than can be reasonably amortized over the remaining lease tern; is not recurring in nature; and is at least ten percent (10%) or more: of the value of the existing" improvements. It specifically should exclude expenditures to correct deferred maintenance and expenditures for repairs to keep the existing improvements in good condition. The length of any extended lease term shall be calculated by the same method used for calculating the length of new leases. S. City's Interest in ahold Improvements City lease agreement provide the City the right to assume ownership of the leasehold improvements at the end of the lease. The value of the City's interest in the leasehold improvements can be appraised using widely accepted appraisal methods. In the event the City grants a lessee a lease extension, the City shall be compensated by an amount equal to the change in present value attributable to the deferral of its interest in the leasehold improvements. This amount either can be paid as an upfront payment at the beginning of the extended tern or amortized over time with appropriate interest applied. The City shall offset from the value of its interest in the leasehold improvements any increased economic benefit derived from an extended lease. The City shall not receive any Page 1 1 of 13 177 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19,1984 AMENDED: November 7, 2017 compensation for its interest in the leasehold improvements on leases extended prior to the last twenty percent (20%) of the existing term. T. Leasing to Non- Profit Organizations It shall be the policy of the City Council to allow dire negotiation with nonprofit organizations for the use of City -owned lands fortlle pp€jse of providing the community with cultural, recreational, educational enricinnent, an =other public services to the citizens and visitors of National City. Relativestofhis poliche following will apply: 1. Available City property shall be leasedat farnarket valueto nonprofit organizations when it is deemed by Council taappropriate public benefit will be derived. 2. The only discount in the land e` i ak rate which atbe considered is that which will be a direct offset to City exis An examplwould be where the non- profit organization is constructingand op`raig a facility to provide a service that would otherwise hezaxecognized ob igal on of tfe ity to provide. 3. Council approvill'iWbraspective'onprofit of anization's use of City -owned land shall bed" ttained War to commelement of lease negotiations. 4. No lease I.ecome effective untiRfirm financial commitments have been obtained under an4 Zoprt ease o i in arrangement. 5. Lesser i1 be regti to coristr ; operate, and maintain the premises at their s1`e cost. L 6. essees shall bki orporaiiz�inonprofit organizations under the laws of the State 5Galifornia. 7. Deizejatpment on parklands shall be in conformance with City park development plans,'andLconstructin shall comply with City park design criteria. 8. Lessees s l prom de- desired services and facilities to the general public without discriminatroato race, color, creed, sex, age, or national origin. 9. When leases; permit revenue producing activities, some measure of rental compensation shall be paid to the City. However, this provision will not apply to occasional fund raising events provided the funds are used exclusively for the specified purpose(s) of the lease. 10. Properties with significant potential for commercial, industrial, or scientific research uses shall not be available for nonprofit use. 11. Subleases will be considered on their individual merits by the City and consistency with conditions placed upon the City. Fees generated from subleasing will belong to the City and be deposited with the City upon receipt by the Agency. Page 12of13 178 of 212 Attachment No. 2 TITLE: Management of Real Property POLICY # 901 (Sale, Lease, Rental, Surplus) ADOPTED: June 19, 1984 AMENDED: November 7, 2017 U. Security Deposits The standard security deposit for a new lease agreement shall be equivalent to three (3) month's rent. The security deposit may take the form of cash, an instrument of credit or a faithful performance bond. For a lessee making a substantial investment in improvements, the security deposit improvements. V.. Transaction Processing Fees The City may charge a transaction processing fee in.._accordancevth the Schedule of Fees. The fee may be waived for transactions that e benefit to 1 ity. will be refunded upoil, completion of the Related Policy References Government Codes: 37350 and 37380 Government Codes: 54200-54232, 54235-54237 Prior Policy Amendments August 14, 1990 = ; Page 13 of 13 179 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 180 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. (Housing & Economic Development) Please scroll down to view the backup material. 180 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2016 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy #904, providing a policy and procedures for the subordination of homebuyer assistance and owner occupied housing rehabilitation loans. PREPARED BY: Carlos Aguirre, Housing & Economic Dev. Manager PHONE: DEPARTMENT: Housing & Economic vepment 619 336-4391 APPROVED EXPLANATION: The City of National City and Community Development Commission -Housing Authority of the City of National City collectively holds a portfolio of mortgages on real property that have assisted qualified buyers with the purchase of first home or existing homeowners to rehabilitate the property they occupy. From time to time, borrowers may desire to refinance their first mortgage to reduce the interest rate and lower their monthly housing payment. Typically a lender will require that the City subordinate the assistance loan to the new loan secured by the subject property. This Subordination Policy ("Policy") is intended to standardize the manner in which subordination requests are submitted and approved by the City. The Policy also delegates the review and approval of subordination agreements for single-family housing assistance loans to City staff and provides for annual reporting of the subordinations made to the City Council. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: The City will charge a fee of $344.00 as included in the currently adopted City fee schedule. MIS ENVIRONMENTAL REVIEW: The adoption of the Policy is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Draft Policy 904 2. Resolution 181 of 212 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Housing Loan Subordination Policy POLICY # 904 (Homebuyer and Single -Family Rehabilitation Assistance Loans) ADOPTED: October 16, 2018 AMENDED: Background: The City of National City and Community Development Commission -Housing Authority of the City of National City collectively holds a portfolio of mortgages on real property that have assisted qualified buyers with the purchase of first home or existing homeowners to rehabilitate the property they occupy. From time to time, borrowers may desire to refinance their first mortgage to reduce the interest rate and lower their monthly housing payment. Typically a lender will require that the City subordinate the assistance loan to the new loan secured by the subject property. This Subordination Policy ("Policy") is intended to standardize the manner in which subordination requests are submitted and approved by the City. The Policy also delegates the review and approval of subordination agreements for single-family housing assistance loans to City staff and provides for annual reporting of the subordinations made to the City Council. Purpose: This Subordination Policy ("Policy") is intended to standardize the manner in which subordination requests are submitted and approved by the City. The Policy delegates the review and approval of subordination agreements for single-family housing assistance loans to City staff. Policy: A. Subordination of the City of National City's loan in favor of a new loan in the amount of the current balance of the original senior loan plus reasonable costs of refinancing is acceptable as long as the purpose of the refinance is to lessen the borrower's monthly financial obligations (debt service) for housing costs, to reduce both the term and interest rate of a loan when the new total payment (principal, interest, taxes, insurance, and homeowner's association fees) does not exceed 35% of the borrowers total gross monthly income, or when a senior lien becomes due and payable. B. No subordination will be approved which provides cash or equity being taken from the property (unless the cash is being used to pay reasonable closing costs or to remediate code violations at the property). C. The City of National City's loan must be recorded in the same position as when it was originally recorded. Page 1 of 3 182 of 212 TITLE: Housing Loan Subordination Policy POLICY # 904 (Homebuyer and Rehabilitation Assistance Loans) ADOPTED: November 7, 2017 AMENDED: D. City staff will review the new loan application and underwriter's summary, estimated buyer's settlement charges and title report to verify compliance with these criteria prior to execution of a subordination document by City. E. City staff will submit their review and recommendation to the Housing and Economic Development Director for final approval or denial of the subordination request. F. Staff will prepare an annual report to the City Co: -.City Manager, and Director of Finance that provides information on new:ortgage principal balance, rate, and term that the City assistance loan suborde Procedure: The new lender will forward a request to the Housing and Economic Development Division that will include the following: • A written request from the lender for a rate and term refinance with the borrower's authorization to release information form. • A letter signed by the borrower explaining the purpose of the refinance. • Copy of all pages of the loan application (1003) signed by the borrower. • Copy of the Preliminary Title Report. • Certified copy of the escrow instructions referencing the new lender, showing vesting, and the new loan amount. If no escrow is involved in the transaction, a statement from the new lender is required listing the new loan amount, exact vesting for borrower, and name of the lender exactly as it will appear on the loan documents. • Copy of the Estimated HUD-1 Settlement Statement • Pay-off statement from the existing first trust deed lien holder. • Copy of the lender's Underwriting Transmittal Summary (1008), clearly showing the loan has been approved, the loan amount, interest rate, term of the loan, and the principal and interest payments. The new first trust deed loan must be a fixed rate loan, fully amortized over the life of the loan. A non-refundable subordination fee will be charged for every subordination agreement processed. The lender must include a check made payable to the City of National City for $344.00 per the subordination agreement. The fee may be subject to change from time to time. Payment of the fee must be included with the submission of the subordination package. Page 2 of 3 183 of 212 TITLE: Housing Loan Subordination Policy POLICY # 904 (Homebuyer and Rehabilitation Assistance Loans) ADOPTED: November 7, 2017 AMENDED: Upon receipt of a complete package, staff will present the request for subordination to Director of Housing and Economic Development for consideration. If approved, the lender will be notified of any contingencies. The City will draft the subordination agreement(s) based on the information provided by the lender or escrow company. Page 3 of 3 184 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 185 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the City Manager to make determinations under Government Code Section 21173 and to certify such determinations to the Ca1PERS Public Retirement System. (Human Resources) Please scroll down to view the backup material. 185 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the City Manager to make determinations under Government Code Section 21173 and to certify such determinations to the Ca1PERS Public Retirement System PREPARED BY: Irene Mosley, Interim Human Resources Director DEPARTMENT: Human Resour ec s%(/dr PHONE: 336-4309 APPROVED BY: //�,Q/iitQ EXPLANATION: r Ca1PERS has required the City to update Resolution 11314, dated and adopted in February 1974 to include updated Ca1PERS resolution language. In addition, Ca1PERS requires a count of the Yes and No votes of the City Council. The updated resolution incorporates the updated Government Code sections and required Ca1PERS resolution language FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: This is not a project and is therefore not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Recommend Resolution Approval. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Resolution 186 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 187 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City to initiate the designation of historic properties as recommended by the National City Historical Society and based on historic properties surveys. (Planning) Please scroll down to view the backup material. 187 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Resolution to initiate the designation of historic properties as recommended by the National City Historical Society and based on historic properties surveys. PREPARED BY: Raymond Pe, Acting Planning Director PHONE: 619-336-4421 DEPARTMENT: Planning APPROVED BY: EXPLANATION: Brad Raulston, Deputy City Manager Municipal Code Section 18.12.160 Historic Properties provides for the preservation of historic resources by establishing a list of designated historic properties. There are currently 32 properties on the list, including four on the National Register of Historic Places. Designation may be initiated by resolution of the City Council or by application of the property owner. On May 15, 2018, the City Council directed staff to update previous historic properties surveys and to contact owners of properties that should be considered for designation. An informational meeting was held for those property owners on August 14, 2018. The City's surveys were updated under consultation with the National City Historical Society, which conducted an extensive review of the surveyed properties in addition to other properties not included in the surveys. Initially, 73 properties with the highest ranking on the most recent survey were considered. After subsequent review by the Historical Society, only 32 of those were deemed appropriate for designation and are included in the proposed resolution. However, the Historical Society has identified additional properties that they recommend be considered for designation. If directed, staff would contact these property owners and prepare a subsequent resolution tc initiate for City Council consideration. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act since it is not a project as defined in the California Code of Regulations Section 15378. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: 1. Adopt the Resolution. 2. Direct staff to prepare a resolution to initiate the historical designation of additional properties identified by the National City Historical Society. BOARD / COMMISSION RECOMMENDATION: Not Applicable ATTACHMENTS: 1. Land Use Code Section 18.12.160 Historic Properties. 2. Historic Properties List (04/17/2018). 3. Resolution. 188 of 212 National City Municipal Code Title 18 Zoning 18.12.160 HISTORIC PROPERTIES A. Intent and Purpose ATTACHMENT 1 It is the intent and purpose of this Section to protect, preserve and, where damaged, restore National City's historic resources by: 1. Establishing a procedure whereby properties of historical significance are identified and appropriate notice is provided in the event demolition, significant alteration, or conversion is proposed. 2. Protecting the educational, cultural, economic, and general welfare of the public, while employing regulations that are consistent with sound historical preservation principles and the rights of private property owners. B. Designation of Historic Properties 1. A list of historic properties shall be maintained and periodically updated. 2. Changes to the historic properties list may be initiated by resolution of the City Council or on the verified application of the owner(s) of the property to be designated or their authorized agents. 3. Any application or resolution that proposes changes to the historic properties list shall be accompanied by an evaluation of the historic character of the property and shall be reviewed by the Planning Division. 4. The Planning Division, after reviewing such application for completeness, shall notify the Historical Society of the proposed changes to the historic properties list. Any comments or recommendations provided by the Historical Society must be received within 20 days of the notice of proposed changes. 6. Once the Planning Division has completed review of the application and considered any comments or recommendations from the Historical Society, it shall prepare a report and recommendation to the Planning Commission. 7. The Planning Commission shall hold a public hearing on the proposal and shall provide a recommendation to the City Council. 8. The City Council shall hold a public hearing and may approve, modify and approve, or deny the proposed changes to the historic properties list. C. Review of Ministerial Permits 1. The Building Official or designee shall review each request for a non -discretionary building or demolition permit to determine if it involves any structure identified on the list of historic properties. If a property proposed for demolition or significant alteration or conversion is determined to be on the historic properties list, the Building Official or designee shall withhold issuance of the permit for a period of 30 days. 2. The Building Official shall immediately notify the Planning Division and the City Council of the pending perm it. 3. Within five days, the Planning Division shall provide notice to the Historical Society of the pending permit and may request comments and recommendations. Any comments or recommendations provided by the Historical Society must be received within 20 days of the notice of pending permit. 4. Once the Planning Division has reviewed the permit application and considered any comments or recommendations from the Historical Society, it shall provide a recommendation to the City Council. The recommendation may include approval of the permit, no recommendation, recommendation that the permit be denied, or a request for additional time to evaluate the permit. 5. The City Council, at its sole discretion, may approve the permit, deny the permit if a finding is made that such permit may result in an adverse effect on the public welfare, or withhold the issuance of the permit until such time as all alternative measures are thoroughly evaluated. D. Review of Discretionary Permits All discretionary permits involving a historic resource shall be reviewed in compliance with the California Environmental Quality Act. 1 189 of 212 Brick Row St. Matthew's Episcopal Church Granger Music Hall Santa Fe Depot (California Southern Terminus Depot) 1. 907 2. 921 3. 939 4. 538 5. 907 6. 1108 7. 540 8. 305 9. 341 10. 405 11. 437 12. 1735 13. 1515 14. 2824 15. 2525 16. 636 17. 926 18. 3600 19. 2202 20. 1129 21. 539 22. 1504 23. 541 24. 1430 25. 1433 26. 1941 27. 425 28. 940 ATTACHMENT 2 City of National City Historic Properties List 04/17/2018 National Register (date filed) 7/16/73 906-940 A Avenue, 45 E. Plaza 10/25/73 521 E. 8th Street 3/18/75 1615 E. 4th Street 4/18/96 900 W. 23rd Street Locally Designated Significant Buildings A Avenue A Avenue A Avenue C Avenue D Avenue D Avenue E Avenue F Avenue F Avenue G Avenue G Avenue J Avenue L Avenue L Avenue N Avenue E. 2nd Street E. 7th Street E. 8th Street E. l0th Street E. 16th Street E. 20th Street E. 22nd Street E. 24th Street E. 24th Street E. 24th Street Highland Avenue Shell Avenue E. 16th Street Elizur Steel/Crandall/Ennis House Frank Kimball House John Proctor House Pinney House Boyd-Vurgason House Fred Copeland House William Burgess House Mitchell -Webster House Tyson House Doctor's House George Beermaker House George Kimball House McKnight House (approved by CC 5/15/07) Oliver Noyes House John Steele House Barber-Ferbita House Wellington Estate Tower House of Moses Kimball Mrs. Eimar Home Charles Kimball House D. K. Horton House Olivewood Clubhouse Wallace Dickinson House Dickinson Boal House Floyd Home Josselyn House Frederick Hertel-Hawken House 2 190 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 191 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Beer Without Borders, Volume 4 hosted by Machete Beer House on November 10, 2018 from 4:00 p.m. to 1:30 a.m. at Machete Beer House, 2325 Highland Avenue with no waiver of fees. (Neighborhood Services) Please scroll down to view the backup material. 191 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — Beer Without Borders, Volume 4 hosted by Machete Beer House on November 10, 2018 from 4:00 p.m. to 1:30 a.m. at Machete Beer House, 2325 Highland Avenue with no waiver of fees. PREPARED BY: Dionisia Trejo PHONE: (619) 336-4255 EXPLANATION: This is a request from a Machete Beer House to conduct the Beer Without Borders, Volume 4 event on November 10, 2018 from 4:00 p.m. to 1:30 a.m. at the Machete Beer House parking lot located at 2325 Highland Avenue. This event is a Machete style celebration of Mexican Craft Beer from breweries from the South of the border. The goal of the event is to foster bi-national business growth in the craft beer industry of National City. The event will consist of live entertainment, food and craft breweries. This event is open to the general public. DEPARTMENT: Nhborhood Services Department APPROVED BY: Machete Beer House will provide their own stage for this event. NOTE: On May 15, 2018 City Council approved a similar event, sponsored by Machete Beer House. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $237.00 for processing the TUP through the various City departments, and $200.00 for Fire Inspection. Total fees: $437.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended conditions of approval. 1Q9nf91 1 °_CAU.FORN.IA f NATIONAL ally CORPORATE° Type of Event 0 Fair/Festival ❑ TUP City of National City ® Neighborhood Services Department 1243 National City Boulevard ■ National City, CA 91950 (619) 336-4364 • fax (619) 336-4217 www.nationalcityca.gov Special Event Application O Parade/March 0 Walk or Run 0 Concert/Performance ❑ Sporting Event ❑ Other (specify) Event -Name & Location Beer Without Borders, Volume 4 Event Title Machete Beer House (2325 Highland Ave.) Event Location (list all sites being requested) Event Times Set -Up Starts Date 11-10-2018 Event Starts Date 11-10-18 Event Ends Date 11-11-18 Break'+nNtn Ends Date 18 1,1 1( 2 pm Time Day of Week 4:00 pm Time Day of Week 1:30 am Time Day of Week 2:00 am Time Day of Week Applicant Information Saturday Saturday Sunday RECEIVED SEP202018 Neighborhood Services Department City of National City Sunday Eddie Trejo Machete Beer House Applicant (Your name) Sponsoring Organization Event Coordinator (if different from applicant) 2325 Highland Ave. National City, CA 91950 Mailing Address 858-336-5390 858-336-5390 858-336-5390 Day Phone After Hours Phone Cell Fax 619-773-6986 machetebeerhouse @gmaii. Public Information Phone E-mail Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate fees for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the City's refund policy for application processing an�dfy use and that fees and charges are adjusted annually and are subject to change. Signature of Applicant: Date 9/20/18 1 193 of 212 Special Event Application (continued) Please complete the following sections with as much detail as possible since fees and requirements are based on the information you provide us, Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes El No I=1 Are admission, entry, vendor or participant fees required? Yes j No El If YES, please explain the purpose and provide amount (s): Admission fees will ensure that we plaiffdrthe appropriate number of attendants, and will cover expe- nces such as fence, porta-potties, etc. 1000 event. 800 $ Estimated Expenses for this event, N/A $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Estimated Gross Receipts including ticket, product and sponsorship sales from this Description of Event El First time event ❑- Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar: A MACHETE style celebration of Mexican Craft Beer. Special beers from many of our friends from breweries from South of the border. One of our goals is to foster bi-national business growth in the craft beer industry of National City. And to showcase the best Mexican craft beer has to offer. Estimated Attendance 200 0 Anticipated # of Participants: Anticipated # of Spectators: 2 194 of 212 Traffic Control, Security, First Aid and Accessibility Requesting to close street(s) to vehicular traffic? Yes 0 No ❑® List any streets requiring closure as a result of the event (provide map): NONE Date and time of street closure: Date and time of street reopening: ❑ Other (explain) Requesting to post "no parking" notices? Yes ❑ No ❑■ O Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): ❑ Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services. We have a fully staffed Please describe your procedures for both Crowd Control and Internal Security: business operating in our location already. Our staff are experienced and equipped to handle this size g beer drinking customers. Have you hired Professional Security to handle security arrangements for this event? Yes ❑ No 11 If YES, name and address of Security Organization Security Director (Name): Phone: If using the services of a professional security firm AND the event will occur on City property, please provide a copy of its insurance certificate, evidencing liability with limits of at least $1 Million dollars per occurance/$2 Million dollars aggregate, as well as and additional insured endorsement naming the City of National City, its officers, employees, and agents as additional insureds. Evidence of insurance must be provided by the vendor or its insurer to the City's Risk Manager for review and approval prior to the event. Is this a night event? Yes 0 No 0 If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Our parking lot has sufficient lighting permanently installed. 3 195 of 212 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes El No ❑ First aid/CPR certified? Yes❑■ No ❑ ❑ First aid station to be staffed by professional company. ► Company Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: Our entire property is ADA compliant. Elements of your Event Setting up a stage? Yes ■❑ No El ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20x28) 8x16 El Applicant providing own stage >► (Dimensions) Setting up canopies or tents? # of canopies size # of tents size El No canopies/tents being set up Setting up tables and chairs? 1=1 Furnished by Applicant or Contractor 4 12 # of tables ❑ No tables being setup # of chairs ❑ No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name Contractor Contact Information Address City/State Phone Number 4 196 of 212 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) O Not setting up any equipment listed above at event Having amplified sound and/or music? Yes 0 No El O PA System for announcements ❑■ CD player or DJ music ■❑ Live Music ► El Small 4-5 piece live band ► ❑ Large 6+ piece live band ❑ Other (explain) To be determined If using live music or a DJ. ► Contractor Name ► Address City/State Phone Number Using lighting equipment at your event? Yes ❑ NoEJ ❑ Bringing in own lighting equipment El Using professional lighting company ► Company Name Address City/State Using electrical power? Yes El No ❑ 0 Using on -site electricity ❑ Bringing in generator(s) O For sound and/or lighting ❑ For sound and/or lighting Phone Number ❑ For food and/or refrigeration ❑ For food and/or refrigeration Vendor Information PLEASE NOTE: You may be required to apply for a temporary health permit if food or beverages are sold of given away during your special event. Also see `Permits and Compliance' on page 8 in the Special Event Guide. For additional information on obtaining a temporary health permit, please contact the County of San Diego Environmental Health at (619) 338-2363. Having food and non-alcoholic beverages at your event? Yes ❑■ No 2 O Vendors preparing food on -site ► # ► Business License # to be determined If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ❑ CHARCOAL D OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # 0 Vendors selling food # ► Business License #(s) ❑ Vendors selling merchandise # ► Business License #(s) 5 197 of 212 ❑ Food/beverages to be handled by organization; no outside vendors To be determined ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information No selling or informational vendors at event Having children activities? Yes ❑ Nod PLEASE NOTE: In the event inflatable jumps are provided at the event, The City of National City requires commercial liability insurance with limits of at least $1 Million dollars-peroccurrence/$2 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. The application should be filed out at least one week prior to the event. There is a $25 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application", please contact the Engineering/Public Works Department at (619) 336-4580. ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (Le., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No it ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE: In the event fireworks or another aerial display is planned for your event, The City of National City requires commercial liability insurance with limits of at feast $2 Million dollars per occurrence/ $4 Million dollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event. Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits. The vendor must also obtain a fireworks permit from the National City Fire Department and the cost is $502.00 Arranging for media coverage? Yes❑ No El ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 198 of 212 Event Signage PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ❑ No ED ❑ Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) El Yes, we will have banners # El What will signs/banners say? LI How will signs/banners be anchored or mounted? Waste Management PLEASE NOTE: One toilet for every 250 people is required, unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event. Are you planning to provide portable restrooms at the event? Yes ■❑ No 0 If yes, please identify the following: 2 ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: to be determined ❑ Contracting with portable toilet vendor. ► Company Phone ► Load -in Day & Time ► Load -out Day & Time O Portable toilets to be serviced. ► Time 1 Set-up,Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) O No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) 0 No, vehicles will load/unload from nearby street or parking lot. 7 199 of 212 NPDES-Litter Fence ❑ City to install litter fence ❑ Applicant to install litter fence O N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) O No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ■❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 200 of 212 'tr^ CALIFORNIA NATIONAL al %- a 13 , INCORPORRTIM I. Special Event Information Special Events Pre -Event Storm Water Compliance Checklist Name of Special Event: Beer Without Borders, Volume 4 Event Address: 2325 Highland Ave Eddie Trejo — 858-336-5390 Event Host/Coordinator: Phone Number: Expected # of Attendees: 200 11. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: X. Will enough recycling bins provided for the event? Provide number of recycle bins: ..,Y.' Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? __.--"C. * A Post -Event Stoles: Water Compliance Checklist will be completed by City Staff. 9 201 of 212 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Machete Beer House Organization: Eddie Trejo Person in Charge of Activity: 2325 Highland Ave. National City, CA 91950 Address: Telephone: Date(s) of Use: HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken_tder the permit by the permittee or its agents, emplo ees or contractors. Signature of Applicant: I L 64, her 61 11 Get Date: 7 ). ° l Official Title: For Office Use Only Certificate of Insurance Approved Date 10 202 of 212 El Gulailete Tires 203 of 212 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Machete Beer House EVENT: Beer Without Borders, Volume 4 DATE OF EVENT: November 10, 2018 APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES [ x ] NO I ] YES [ x ] NO [ ] YES [ x ] NO [ ] YES[x] NO[ ] YES [x] NO [ ] YES [ x ] NO [ ] SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS SEE CONDITIONS CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 Building No comments Planning Ail activities shall comply with Table III of NCMC Title 12 (Noise). Speakers shall be directed away from residential areas. Engineering No comments 12 204 of 212 POLICE DEPARTMENT Based on the estimated 200 participants, the police department recommends that applicant hire 4 licensed and bonded private security officers for this event. This is based on the ratio of 1 to 50 person ratio of the expected 200 participants. In the event the police department receives noise complaints from citizens regarding the live or amplified music, it will be required for the sound level to be lowered to an acceptable level. The live and amplified music should not extend past 10:OOP.M. Applicant will need to process a one day ABC permit. CITY ATTORNEY Approved on condition that Risk Manager approves. COMMUNITY SERVICES No involvement NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned application for the issuance of a Temporary Use Permit. In as much as the event will held solely on private property there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the Hold Harmless and Indemnification Agreement were properly executed by the applicant at the time the Special Event Application was submitted. 13 205 of 212 PUBLIC WORKS (619)366-4580 No involvement FINANCE No comments FIRE (619) 336-4550 INSPECTION REQUIRED $200.00 INSPECTION FEE FOR INSPECTIONS OCCURING AFTER HOURS OR ON WEEKENDS OR HOLIDAYS Stipulations required by the Fire Department for this event are as follows: 1) Access to the area to be maintained at all times, entrances and emergency roadways. 2) Fire Department access into and through event areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. 3) Fire Hydrants shall not be blocked or obstructed. 4) Participants on foot are to move immediately out of the Fire Lane upon approach of emergency vehicle(s). 5) Vehicles within venue shall be isolated from contact with the tents, canopies or membrane structures. Vehicles shall be at least 20 feet away from tents, canopies and membrane structures. 6) You listed the event as not a night event, but also list it running until 1:30am, but list no additional lighting? Please correct your TUP and re -submit corrections if needed for proper review stipulations. 7) The Event will be required to provide a First Aid station. 14 206 of 212 8) Provide a minimum of 2A:10BC fire extinguishers throughout the area. Extinguisher to be mounted in a visible location between 3'/2'to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. A sign describing location of extinguisher (Fire Extinguisher) shall be placed immediately above the fire extinguisher. Large canopies, tents and stages will require fire extinguishers. (Contact NCFD for more info if needed) 9) Every room or space (Fenced in location), shall have the occupant Toad of the space posted in a conspicuous place, -near the main exit or exitaccessdoorway from the room or space. Posted signs shall be of an approved legible permanent design and shall be maintained by the owner or authorized agent. The maximum occupant load of this space shall be based on room set-up and items placed inside tents or canopies. The maximum occupancy Toad shall be posted by the Building or Fire Official based on room configuration. At no time shall the owner or agent allow the posted occupant Toad to be exceeded. Contact the NC Building Dept. (contact NCFD for more info if needed) 10) Exits shall be clearly marked. Exit signs shall be installed at required exit doorways and where otherwise necessary to indicate clearly the direction of egress when the exit serves and occupant of 50 or more. Exits, aisles and passageways shall not be blocked or have their minimum clear width obstructed in any manner. 11) The arrangement of aisles shall be subject to approval by the building and fire code official, and shall be maintained clear at all times during occupancy. 12) The floor surface and grounds outside shall be kept clear of combustible waste. Such waste shall be stored in approved containers until removed from the premises. 13) Internal combustion power sources that may be used for "Emergency Power" shall be of adequate capacity to permit uninterrupted operation during normal operating hours. 14) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. 15) A drip pan shall be used to capture oils and fuel lost during normal operation. 15 207 of 212 16) Diesel fuel stored, shall be no more than 10 gallons of fuel. Diesel fuel shall be stored no closer than 20 feet from generator. 17) Diesel fuel shall be protected from impact of surrounding vehicles and machinery (20 feet). Container holding fuel, shall meet all state and federal guidelines for holding vessel and storage. 18) Approved holding vessel (container) shall be labeled (DOT) so as to describe its contents. Label shall be visible to all oncoming emergency personal. 19) Diesel fuel container shall have secondary containment to meet code. 20) Diesel fuel container shall be bonded and grounded to meet code. 21) Dispensing of fuel shall meet code requirements for the correct dispensing of flammable and combustible liquids. Gravity style dispensing apparatus shall not be used. 22) Provide a 2A:10BC fire extinguisher at entrance to generator. Extinguisher to be mounted in a visible location between 3'/2`to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 23) Any electrical power used, is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only, and shall be protected so as not to create a tripping hazard to the public. Consult building official for requirements and inspection of possible temporary power/electrical. 24) A clear revised site map shall be required for this event to include requirements mentioned in this document with the removal of the building as part of the venue. 25) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event. 26) Occupant load of building must be maintained at all times at the door with a counter to be available at will for inspection by City Officials. 27) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of two hundred ($200.00) dollars. Please contact the National City Fire Department to arrange a time for inspection. Periodic inspections will be conducted by the National City Fire Department for this event 16 208 of 212 28) Fire Department fees can only be waived by City Council. 29) if tents or canopies are used, tents having an area in excess of 200 square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. A permit for the projected canopies/tents shall be four hundred ($400.00) dollars. Fees can only be waived by City Council. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $250.00 501 — 600 sf - $300.00 601 — 700 sf - $400.00 0 —200 sf - $200.00 201 — (,+) sf - $400.00 30) Stage, is there a cover or walls? What are they made of? This info will need to be reviewed for possible stipulations? 31) The Building may not be used as part of the venue and shall be removed from the map. 32) Exit signs shall be GREEN in color and shall be of an approved self-lumination type or shall be internally or externally illuminated by luminaries supplied in the following manner: • Two separate circuits, one of which shall be separated from all other circuits, for occupant loads of 300 or less. 33) Means of egress shall be illuminated with light (Bug Eyes) having an intensity of not less than 1 foot-candle at the floor level while the structure is occupied. Fixtures required for means of egress illumination shall be supplied from a separate circuit or source of power. This may be accomplished by use of a light tower/generator. 17 209 of 212 34) The building must be closed and unavailable to the event as it does not meet the assembly occupancy needs of the event. Approval Contingent upon Final Field Inspection and Compliance with All Applicable Codes and Ordinances. If you have any questions please feel free tocontactme. 18 210 of 212 CC/CDC-HA Agenda 10/16/2018 — Page 211 The following page(s) contain the backup material for Agenda Item: Request by the National City Historical Society for notification of building permit applications involving buildings (resources) that may have features of historic value. (Planning) Please scroll down to view the backup material. 211 of 212 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: October 16, 2018 AGENDA ITEM NO.: ITEM TITLE: Request by the National City Historical Society for notification of building permit applications involving buildings ("resources") that may have features of historic value. PREPARED BY: Raymond Pe, Acting Planning Director PHONE: 619-336-4421 EXPLANATION: DEPARTMENT: Planning APPROVED BY: Brad Raulston, Deputy City Manager The National City Historical Society has provided its expertise in consultations with staff to initiate the designation of historic properties. The Historical Society has concluded an extensive review of the City's previous historical properties surveys as well as other properties that were not included on the surveys. In the course of conducting this work, the Historical Society documented many properties that may not be appropriate for designation on the local historic properties list, but which otherwise have features of historic value. Consequently, the Historical Society has recommended that a process be established to be provide them with notice of permit requests for demolition or alteration of buildings ("resources") that may have features of historic value. Such notice would allow the Historical Society to reach out to those property owners to allow salvaging of historical components or to provide guidance with regard to the use of historically accurate building materials and construction techniques to preserve the historic nature of the buildings. Staff is seeking direction with regard to developing and implementing administrative procedures to identify these buildings during the permitting process and to provide timely notice to the Historical Society. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act since it is not a project as defined in the California Code of Regulations Section 15378. ORDINANCE: INTRODUCTION n FINAL ADOPTION n STAFF RECOMMENDATION: Provide direction to staff as to developing administrative procedures to notify the National City Historical Society of permit requests for demolition or alteration of buildings ("resources") that may have features of historic value. BOARD / COMMISSION RECOMMENDATION: Not Applicable ATTACHMENTS: N/A 212 of 212