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HomeMy WebLinkAboutAgenda Packet - 03-19-19 CC HA AgendaAGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY CALIFORNIA NATIONAL CI7ny INCORPORATED ALEJANDRA SOTELO-SOLIS Mayor RON MORRISON Vice Mayor JERRY CANO Councilmember GONZALO QUINTERO Councilmember MONA RIOS Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on web WWW.NATIONALCITYCA. GOV COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, MARCH 19, 2019 - 6:00 PM ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review at the entry to the Council Chambers. Regular Meetings of the Elected Body are webcast and archived on the City's website www.nationalcityca.gov. PUBLIC COMMENTS: Prior to the Business portion of the agenda, the Elected Body will receive public comments regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Members of the public may also address any item on the agenda at the time the item is considered by the Elected Body. Persons who wish to address the Elected Body are requested to fill out a "Request to Speak" form available at the entrance to the City Council Chambers, and turn in the completed form to the City Clerk. The Mayor or Chairperson will separately call for testimony of those persons who have turned in a "Request to Speak" form. If you wish to speak, please step to the podium at the appropriate time and state your name and address (optional) for the record. The time limit established for public testimony is three minutes per speaker unless a different time limit is announced. Speakers are encouraged to be brief. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or unrelated. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are 1 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 2 adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Spanish audio interpretation is provided during Elected Body Meetings. Audio headphones are available in the lobby at the beginning of the meeting. Audio interpretacion en espanol se proporciona durante sesiones del Consejo Municipal. Los audiofonos estan disponibles en el pasillo al principio de la junta. Spanish to English interpretation services are available to members of the public who wish to speak to the City Council during the meeting. "Request to Speak" forms requesting interpretation must be filed within the first two hours of the meeting. Espanol a los servicios de interpretacion Ingles de audio esta disponibles para los miembros del publico que desean hablar con el Ayuntamiento durante del Consejo Municipal. "Solicitud para hablar de" formas solicitud de interpretacion deben ser presentadas dentro de las dos primeras horas del Consejo Municipal. COUNCIL REQUESTS THAT ALL CELL PHONES AND PAGERS BE TURNED OFF DURING CITY COUNCIL MEETINGS. 2 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 3 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES 1. National City Celebrates International Women's Day and the 70th Anniversary of the Filipino American Women's Club of San Diego County AWARDS AND RECOGNITIONS 2. Introduction of New Employee - Elizabeth Estrella, Accounting Assistant. (Finance) 3. Employee of the Quarter 2019 - Santiago Marron, Building Trade Specialist. (Engineering/Public Works) 4. Retiree Service Recognition - Anthony J. Gaut, Equipment Maintenance Supervisor. (Engineering/Public Works) PRESENTATIONS 5. Presentation on National City's Active Transportation Programs - Circulate San Diego. (Engineering/Public Works) 6. City of National City Single Audit Report on Federal Awards for the Fiscal Year Ended June 30, 2018. (Finance) 7. City of National City Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018. (Finance) INTERVIEWS / APPOINTMENTS CONSENT CALENDAR 8. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this 3 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 4 meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) 9. Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with Circulate San Diego to provide on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking, increasing the not -to -exceed amount of the Agreement by $300,000, for a total Agreement amount of $600,000, and extending the term of the Agreement to April 4, 2022; and authorizing the Mayor to execute the Amendment to Agreement. (Engineering/Public Works) 10. Resolution of the City Council of the City of National City: 1) approving an Amendment to the current Service Agreement with Red Truck Fire & Safety Company for an additional amount of $35,000 for fire sprinkler system repair in City -owned facilities; and 2) authorizing the Mayor to execute the Amendment to the Service Agreement for a total not to exceed amount of $60,000. (Engineering/Public Works) 11. Resolution of the City Council of the City of National City approving an application for grant funds in the amount of $914,300 for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project through the California River Parkways Grant Program, administered by the California Natural Resources Agency; and authorizing the City Manager or designee to execute the grant agreement if selected for funding. (Engineering/Public Works) 12. Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with financial institutions on behalf of the City of National City. (Finance) 13. Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with the Local Agency Investment Fund on behalf of the City of National City. (Finance) 14. Temporary Use Permit - The 11th Annual GranFondo San Diego Fun Bike Ride sponsored by Life Sports Foundation on April 7, 2019 from 7:15 a.m. to 5:00 p.m. with no waiver of fees. (Neighborhood Services) 15. Temporary Use Permit - St. Anthony of Padua Church presentation of the "Live Stations of the Cross" starting at 410 W. 18th Street on April 19, 2019 from 3:00 p.m. to 4:00 p.m. with no waiver of fees. (Neighborhood Services) 16. Investment Report for the quarter ended December 31, 2018. (Finance) 4 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 5 17. Warrant Register #32 for the period of 01/30/19 through 02/05/19 in the amount of $1,614,568.82. (Finance) 18. Warrant Register #33 for the period of 02/06/19 through 02/12/19 in the amount of $2,076,835.43. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 19. Public Hearing No. 1 of 2 for the U.S Department of Housing and Urban Development (HUD) 2019-2020 Annual Action Plan and the allocation of 2019-2020 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for 2019-2020 Annual Action Plan. (Housing & Economic Development) NON CONSENT RESOLUTIONS 20. Resolution of the City Council of the City of National City: 1) ratifying the City Managers declaration of emergency for the Valley Road channel slope stabilization and waiving of competitive bidding procedures under emergency conditions consistent with the provisions included in Section 22050 "Emergency Contracting Procedures" of the California Public Contract Code and Section 2.60.230 "Emergency Purchases -Emergency Defined" of the National City Municipal Code; and 2) approving an increase of $80,000 to the General Fund Environmental Compliance Contract Services appropriation through use of General Fund fund balance for completion of the emergency work. (Engineering/Public Works) NEW BUSINESS 21. Notice of Decision - Planning Commission approval of a Conditional Use Permit for the modification of an existing wireless communications facility on a sign located at 1900 East Plaza Boulevard. (Applicant: Chris Ward/T- Mobile) (Case File 2018-28 CUP) (Planning) 22. Notice of Decision - Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Birriera Negro Durazo) located at 1604 East 18th Street. (Applicant: Birriera Negro Durazo) (Case File 2018-17 CUP) (Planning) 23. Notice of Decision - Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Salud!) located at 2333 Highland Avenue. (Applicant: San Diego Taco Company) (Case File 2018-16 CUP) (Planning) 24. City Council 2019 Legislative Recess. (City Manager) 5 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 6 25. City Council discussion and direction on draft/amended City Council Policy #104 - Rules of Procedure and Order for City Council Meetings. (City Manager) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - April 2, 2019 - 6:00 p.m. - Council Chamber - National City, California. Special Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Budget Workshop - Tuesday - April 9, 2019 - 6:00 p.m. - Council Chamber - National City, California. 6 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 7 The following page(s) contain the backup material for Agenda Item: National City Celebrates International Women's Day and the 70th Anniversary of the Filipino American Women's Club of San Diego County Please scroll down to view the backup material. 7 of 308 Item # 03/19/19 National City Celebrates International Women's Day and the 70th Anniversary of the Filipino American Women's Club of San Diego County Proclamation Forthcoming 8 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 9 The following page(s) contain the backup material for Agenda Item: Introduction of New Employee - Elizabeth Estrella, Accounting Assistant. (Finance) Please scroll down to view the backup material. 9 of 308 Item # 03/19/19 Introduction of New Employee Elizabeth Estrella, Accounting Assistant (Finance Department) 10 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 11 The following page(s) contain the backup material for Agenda Item: Employee of the Quarter 2019 - Santiago Marron, Building Trade Specialist. (Engineering/Public Works) Please scroll down to view the backup material. 11 of 308 + CALIFORNIA NATIONAL CITY rNCORPOB,ATEO � CITY OF NATIONAL CITY MEMORANDUM DATE: February 27, 2019 TO: Leslie Deese, City Manager FROM: Robert J. Meteau, Jr., Human Resources Director SUBJECT: EMPLOYEE OF THE QUARTER PROGRAM The Employee Recognition Program communicates the City's appreciation for outstanding performance. In doing so, it recognizes employees who maintain high standards of personal conduct and make significant contributions to the workplace and community. The employee to be recognized for the 1st Quarter of calendar year 2019 is: Santiago Marron — Building Trade Specialist By copy of this memo, the employee is invited to attend the Council meeting on Tuesday, March 19th, 2019 to be recognized for his achievement and service. Attachment cc: Santiago Marron Stephen Manganiello — City Engineer/PW Director JoAnn Fields — Confidential Assistant Human Resources — Office File 12 of 308 NATIONAL cm NCElmP ill' E Performance Recognition Award Nomination Form nominate Santiago Marron for the Performance Recognition Award for the following reasons: RECEIVED FEB 2 5 2019 CALIFORNIA "-4+- CITY OF NATIONAL CITY HUMAN RESOURCES DEPARTMENT Please state reason why your nominee should receive an award, (i.e., examples of service beyond requirements of position, exemplary service to the public, outstanding job performance, etc). Do not to exceed 150 total words. Please be as specific as possible when giving your examples. Santiago has served as a Building Trades Specialist with the Public Works Facilities Maintenance Division since November 2016. While his technical skills and workmanship are exemplary, I'm even more impressed with his enthusiasm, positive attitude, and customer service "with a smile!" Santiago is always the first to assist with critical jobs and special events and can always be trusted to work independently, as well as contribute on team projects. Santiago is truly an exceptional person and a huge asset to our Department. We're very happy to nominate him for this deserving award. FORWARD COMPLETED NOMINATION TO: National City Performance Recognition Program Human Resources Department Nominated by Stephen Manganiello, Director of Public Works / City Engineer Signature: Date: Z,%LJi 13 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 14 The following page(s) contain the backup material for Agenda Item: Retiree Service Recognition - Anthony J. Gaut, Equipment Maintenance Supervisor. (Engineering/Public Works) Please scroll down to view the backup material. 14 of 308 City of National City MEMORANDUM DATE: March 4, 2019 TO: Esther Clemente, Executive Assistant IV (City Manager's Office) JoAnn Fields, Confidential Assistant (Mayor's Office) FROM: Lilia Munoz, Human Resources Analyst 4§-y-y"-- SUBJECT: RETIREE SERVICE RECOGNITION The following City employee will be retiring after 35 years of service with the City of National City on March 29, 2019: NAME: Anthony J. Gaut POSITION: Equipment Maintenance Supervisor HIRED: December 1, 1983 As part of the Retiree Recognition Program, the employee wishes to have the opportunity to receive a City Council Recognition at the Council Meeting of Tuesday, March 19, 2019 at 6pm. If this is acceptable, please make the necessary arrangements. The retirement letter and gift card selection memo will be sent prior to the meeting. Thank you. cc: Steve Manganiello, Director of PW/City Engineer Tony Gaut, Equipment Maintenance Supervisor H\RecognitIon Program 15 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 16 The following page(s) contain the backup material for Agenda Item: Presentation on National City's Active Transportation Programs - Circulate San Diego. (Engineering/Public Works) Please scroll down to view the backup material. 16 of 308 ITEM NO. 3/19/19 PRESENTATION ON NATIONAL CITY'S ACTIVE TRANSPORTATION PROGRAMS Circulate San Diego (Engineering/Public Works) 17 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 18 The following page(s) contain the backup material for Agenda Item: City of National City Single Audit Report on Federal Awards for the Fiscal Year Ended June 30, 2018. (Finance) Please scroll down to view the backup material. 18 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: City of National City Single Audit Report on Federal Awards for the Fiscal Year Ended June 30, 2018. PREPARED BY: Karim Galeana, Finance Manager DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: EXPLANATION: Transmitted herewith is the City of National City's single audit report on federal awards for the fiscal year ended June 30, 2018, prepared by the City's external auditors, The Pun Group, LLP. The report includes all agencies under the control of the City Council. The auditors have conducted their examination of the financial statements in accordance with generally accepted auditing standards and have expressed an unmodified ("clean") opinion of those statements. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `1* �G FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: NA BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: The Single Audit Report on Federal Awards for the Fiscal Year Ended June 30, 2018 is available on the City's website. Hard copies are available in the City Clerk's Office and the City Library. 19 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 20 The following page(s) contain the backup material for Agenda Item: City of National City Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018. (Finance) Please scroll down to view the backup material. 20 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: City of National City Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018. PREPARED BY: Karim Galeana, Finance Manager DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: EXPLANATION: - Transmitted herewith is the City of National City's comprehensive annual financial report for the fiscal year ended June 30, 2018, prepared by the City's external auditors, The Pun Group, LLP. The report includes all agencies under the control of the City Council, as well as the Successor Agency to the Community Development Commission as the National City Redevelopment Agency. The auditors have conducted their examination of the financial statements in accordance with generally accepted auditing standards and have expressed an unmodified ("clean") opinion of those statements. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `-Wa-/Q-FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION 1 STAFF RECOMMENDATION: NA BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: The Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2018 is available on the City's website. Hard copies are available in the City Clerk's Office and the City Library. 21 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 22 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances considered at this meeting and providing that such Ordinances shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 22 of 308 Item # 03/19/19 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 23 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 24 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with Circulate San Diego to provide on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking, increasing the not -to -exceed amount of the Agreement by $300,000, for a total Agreement amount of $600,000, and extending the term of the Agreement to April 4, 2022; and authorizing the Mayor to execute the Amendment to Agreement. (Engineering/Public Works) Please scroll down to view the backup material. 24 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with Circulate San Diego to provide on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking, increasing the not -to -exceed amount of the Agreement by $300,000, for a total Agreement amount of $600,000, and extending the term of the Agreement to April 4, 2022; and authorizing the Mayor to execute the Amendment to Agreement. PREPARED BY: Stephen Manganiello, Director of Eng/PW PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: !' APPROVED: .46C Finance MIS Funds for FY 2019 are appropriated in CIP account # 001-409-500-598-6573 (Traffic Safety/Transportation Improvements); funding for subsequent fiscal years will be requested through the annual CIP budget. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution approving a First Amendment to the Agreement with Circulate San Diego to provide on -call Active Transportation Planning services. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. First Amendment to Agreement 3. Resolution 25 or 3081 Explanation: On April 5, 2016, per City Council Resolution No, 2016-50, the City of National City entered into an Agreement with Circulate San Diego to provide on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking. The Agreement is for a not -to -exceed amount of $300,000 and a term of three years, with the option to extend for one additional three-year period. Based on their performance and quality of work, staff recommends amending the Agreement with Circulate San Diego to allow them to continue providing Active Transportation Planning services for National City. The First Amendment to Agreement would increase the not -to -exceed amount by $300,000, for a total Agreement amount of $600,000, and extend the term of the Agreement to April 4, 2022. Funds for FY 2019 are appropriated in CIP account # 001-409-500-598-6573 (Traffic Safety/Transportation Improvements); funding for subsequent fiscal years will be appropriated through the annual CIP budget. 26 of 308 FIRST AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND CIRCULATE SAN DIEGO This First Amendment to the Agreement is entered into this 19th day of March, 2019 by and between the City of National City, a municipal corporation ("CITY"), and Circulate San Diego, a regional non-profit organization (the "CONSULTANT"). RECITALS WHEREAS, The CITY and the CONSULTANT entered into an Agreement on April 5, 2016, (the "Agreement") through the adoption of City Council Resolution No. 2016-50, wherein the CONSULTANT agreed to provide on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking; and WHEREAS, the Agreement, had a not -to -exceed amount of $300,000 and a term of three years, with the option to extend for one additional three-year period; and WHEREAS, based on the CONSULTANT'S performance and quality of work, the CITY desires to have the CONSULTANT continue providing Active Transportation Planning services, and the CONSULTANT is willing to perform such services; therefore, the parties desire to increase the not -to -exceed amount by $300,000, for a total Agreement amount of $600,000, and extend the term of the Agreement to April 4, 2022. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on April 5, 2016, as follows: 1. Increase the not -to -exceed amount by $300,000, for a total Agreement amount of $600,000. 2. Extend the term of the Agreement to April 4, 2022. 111 111 111 27 of 308 3. The parties further agree that other than the foregoing amendment, each and every term and provision of the Agreement dated April 5, 2016, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first above written. CITY OF NATIONAL CITY CIRCULATESANDIEGO By: By: Alejandra Sotelo-Solis, Mayor Colin'farent Executive Director By: iLd'Gardo!Velasquez 'Board Chair APPROVED AS TO FORM: Angil P. Morris -Jones National City Attorney 28 of 308 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH CIRCULATE SAN DIEGO TO PROVIDE ON -CALL ACTIVE TRANSPORTATION PLANNING SERVICES TO SUPPORT NATIONAL CITY'S SAFE ROUTES TO SCHOOL PROGRAM AND OTHER COMMUNITY OUTREACH EFFORTS THAT PROMOTE ALTERNATIVE MODES OF TRANSPORTATION SUCH AS WALKING AND BIKING, INCREASING THE NOT -TO -EXCEED AMOUNT OF THE AGREEMENT BY $300,000, FOR A TOTAL AGREEMENT AMOUNT OF $600,000, AND EXTENDING THE TERM OF THE AGREEMENT TO APRIL 4, 2022, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT TO AGREEMENT. WHEREAS, on April 5, 2016, the City Council adopted Resolution No. 2016-50, approving an Agreement in the not to exceed amount of $300,000 with Circulate San Diego for the purpose of providing on -call Active Transportation Planning services to support National City's Safe Routes to School Program and other community outreach efforts that promote alternative modes of transportation such as walking and biking; and WHEREAS, staff recommends amending the Agreement with Circulate San Diego to allow them to continue providing Active Transportation Planning services for National City, increase the not to exceed amount by $300,000, for a total not to exceed amount of $600,000 and extend the term of the Agreement to April 4, 2022. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby authorizes the Mayor to execute a First Amendment to the Agreement with Circulate San Diego to extend the term of the Agreement to April 4, 2022, and to increase the not to exceed amount by $300,000, for a total not to exceed amount of $600,000. Said First Amendment is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones City Attorney 29 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 30 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) approving an Amendment to the current Service Agreement with Red Truck Fire & Safety Company for an additional amount of $35,000 for fire sprinkler system repair in City -owned facilities; and 2) authorizing the Mayor to execute the Amendment to the Service Agreement for a total not to exceed amount of $60,000. (Engineering/Public Works) Please scroll down to view the backup material. 30 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) approving an Amendment to the current Service Agreement with Red Truck Fire & Safety Company in the amount of $35,000 for fire sprinkler system repair in City -owned facilities; and 2) authorizing the Mayor to execute the Amendment to the Service Agreement. PREPARED BY: Arturo Gonzalez, Facilities Maintenance Supv. PHONE: 619-336-4585 EXPLANATION: DEPARTMENT: Engineering/Public Works APPROVED BY: / % 1 The City of National City entered into a Service Agreement with Red Truck Fire & Safety Company on January 24, 2019 for fire extinguisher system certification, service, maintenance fire sprinkler certification, and repairs. The Service Agreement had a not to exceed annual cost of $25,000 and fell within the signing and approval authority of the City Manager. After assessing the existing fire sprinkler systems in City -owned facilities, the contractor provided the City a comprehensive list of necessary repairs and associated costs. The cost of the repairs, including materials, supplies, and labor, are estimated to be $35,000. The additional costs added to the original Service Agreement amount is $60,000 which exceeds the City Manager's authority, therefore, staff is requesting Council approval of the Service Agreement Amendment. FINANCIAL STATEMENT: APPROVED: Li`'! ACCOUNT NO. APPROVED: Contract Award $35,000: 626-416-223-299-0000 (Facilities Maintenance Fund) Funds are appropriated and available in the above account. ENVIRONMENTAL REVIEW: This is not a project and does not require environmental review. ORDINANCE: INTRODUCTION: 1 FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution approving an Amendment to the Service Agreement with Red Truck Fire & Safety Company in the amount of $35.000 for fire sprinkler repair in citv-owned facilities. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. First Amendment to the Agreement with Red Truck Fire & Safety Company 2. Resolution 31 of 308 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND RED TRUCK FIRE & SAFETY COMPANY THIS FIRST AMENDMENT TO THE AGREEMENT is entered into this 19th day of March, 2019, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and RED TRUCK FIRE & SAFETY COMPANY (the "CONTRACTOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on January 24, 2019 ("the Agreement"), wherein the CONTRACTOR agreed to provide City-wide, on -site fire extinguisher system certification, services, maintenance, fire sprinkler certification, and repairs, as -needed, for a not to exceed amount of $25,000. Due to identified repairs required to maintain the City's fire sprinkler system, additional funds not to exceed $35,000 are necessary, for a not to exceed amount of $60,000. AGREEMENT NOW, THEREFORE, the parties hereto agree that the Agreement entered into on January 24, 2019, shall be amended to increase the not -to -exceed amount by $35,000, for a total not to exceed amount of $60,000. The parties further agree that with the foregoing exception, each and every term and provision of the Agreement dated January 24, 2019, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY RED TRUCK FIRE : SAFETY CO. By: Alejandra Sotelo-Solis Mayor By: Angil P. Morris -Jones City Attorney By. Daniel Borch Vice President Systems Manager 32 of 308 EXHIBIT A Red Truck Fire & Safety Co. diaPh: 800-973-3878 Fax: 877-443-8080 REDTRUCK - Fire & Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City BIvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21843 Ship To Fire Station 34 343 E. 16th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca.gov nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (137) corroded and painted and escutcheons. Replace all needed signage. Replace guage and one packing kit. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed workinghours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation sprinkler heads project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 9,395.00 9,395.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # 800 973-3878 877 443-8080 Total 33 of 308 idia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safely Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21843 Ship To Fire Station 34 343 E. 16th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system water has not been restored to system or if water valve(s) have NOT been Customer to make sure fire protection systems are placed "online" with an alarm monitoring Payment is due at completion of repairs. (We accept Visa/MC) 27MH (Page 2 of 2) during deficiency for the integrity sprinkler heads, fire protection report for Fire. Pump. departure if fire left in "OPEN" position. company. Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal S9395.00 Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) $o.00 Phone # Fax # 800 973-3878 877 443-8080 Total $9,395.00 Confidential proposal expires in 30 days. un ess specified, replacement for damaged and/or missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe til ' Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTruckInc.com) Please notify us regarding any special 34 of 308 insurance, local, city, and/or fire department requirements. Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safety company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21841 Ship To Civic Center / City Hall 1243 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (15) corroded and painted and escutcheons. Have one head from each corner of building UL tested. Install fire sprinkler 120V sprinkler bell outside of building and connect it to flow switch. Replace up to (6) fire This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1, Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. CIearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation sprinkler heads bell circuit. Install hoses with new hoses. project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 8,695.00 8,695.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # 800 973-3878 877 443-8080 Total 35 of 308 406i Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 HEDTRUCK Fire 8 Safely Crnnpeny COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21841 Ship To Civic Center / City Hall 1243 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered during deficiency repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility for the integrity of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, sprinkler heads, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate fire protection coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection report for Fire Pump. Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their departure if fire• sprinkler system water has not been restored to system or if water valve(s) have NOT been left in "OPEN" position. Customer to make sure fire protection systems are placed "online" with an alarm monitoring company. Payment is due at completion of repairs. (We accept Visa/MC) 16MH (Page 2 of 2) Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal S8695.00 Info@RedTruckFire.com www.RedTruckFire.com Phone # Fax # Sales Tax (8.75%) $0.00 800 973-3878 877 443-8080 Total $8,695.00 Confidential proposal expires in 30 days. Unless specified, replacement for damaged and/or missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 36 of 308 Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21840 Ship To Public Library 1401 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca. go SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (147) corroded sprinkler escutcheons throughout building. Replace guage. Replace 120V electrical bell. Add all needed leaking OS&Y valve. Refill system. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:oopm) Sprinkler Repair EXCLUSIONS: I. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation heads and signage. Replace project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 9,795.00 9,795.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # 800 973-3878 877 443-8080 Total 37 of 308 idia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire 8 Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21840 Ship To Public Library 1401 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered during deficiency repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility for the integrity of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, sprinkler heads, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate fire protection coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection report for Fire Pump. Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their departure if fire sprinkler system water has not been restored to system or if water valve(s) have NOT been left in "OPEN" position. Customer to make sure fire protection systems are placed "online" with an alarm monitoring company. Payment is due at completion of repairs. (We accept Visa/MC) 20MH wl 2LM MLN (Page 2 of 2) Authorization Date: Authorizing Signature: S9795.00 Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) so.00 Phone # Fax # 877 443-8080 Total $9,795.00 800 973-3878 Confidential proposal expires m 30 days. Unless specified, replacement for damaged and/or missing parts components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 38 of 308 itigaRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Softy Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21836 Ship To Martin Luther King Comm. 140 E. 12th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog c(�r nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Replace up to (14) corroded sprinkler heads and escutcheons building. Customer to try to locate calc card for system. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation throughout project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 895.00 895.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # 800 973-3878 877 443-8080 Tota 39 of 308 idia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21836 Ship To Martin Luther King Comm. 140 E. 12th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system water has not been restored to system or if water valve(s) have NOT been Customer to make sure fire protection systems are placed "online" with an alarm monitoring Payment is due at completion of repairs. (We accept Visa/MC) 3MH (Page 2 of 2) during deficiency for the integrity sprinkler heads, fire protection report for Fire Pump. departure if fire left in "OPEN" position. company. Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal $895.00 Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) so.00 Phone # Fax # Total $895.00 800 973-3878 877 443-8080 Confidential proposal expires m 30 days. Unless specified, replacement for damaged and/or missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 40 of 308 ogiailRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK FITS & safety company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21835 Ship To Fire Station 33 2005 4th Ave. Ste. C National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR at Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog(7nnationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Building needs new fire service supply main. Replace install spare sprinklers and spare sprinkler head box. Install all applicable signage. Install new degree pressure relief main drain. System is made up of piping that does not allow it to get Hydraulic Calculations may need to be re -done; not supplied by Red Truck. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation flow switch and guage. Replace 90 proper pressure. project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 1,595.00 1,595.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info.aRedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # 800 973-3878 877 443-8080 Total 41 of 308 deigiRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Hra & Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21835 Ship To Fire Station 33 2005 4th Ave. Ste. C National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system water has not been restored to system or if water valve(s) have NOT been Customer to make sure fire protection systems are placed "online" with an alarm monitoring Payment is due at completion of repairs. (We accept Visa/MC) 5MH (Page 2 of 2) during deficiency for the integrity sprinkler heads, fire protection report for Fire Pump. departure if fire left in "OPEN" position. company. Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal s 1595.00 Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) $o.00 Phone # Fax # Total $1,595.00 800 973-3878 877 443-8080 Confidential proposal expires in 30 days. Un ess specified, replacement for damaged and/or missing parts components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 42 of 308 diaRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK FGe 8 Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21847 Ship To Police Department 1200 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (86) sprinkler heads throughout whole building. Replace gauage. Install all needed signage. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation and escutcheons project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 3,995.00 3,995.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # Total 800 973-3878 877 443-8080 43 of 308 Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK COMPANY NAME / ADDRESS City ofNational City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21847 Ship To Police Department 1200 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system water has not been restored to system or if water valve(s) have NOT been Customer to make sure fire protection systems are placed "online" with an alarm monitoring Payment is due at completion of repairs. (We accept Visa/MC) 16MH (Page 2 of 2) during deficiency for the integrity sprinkler heads, fire protection report for Fire Pump. departure if fire left in "OPEN" position. company: Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal S3995.00 Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) $0.00 Phone # Fax # 800 973-3878 877 443-8080 Total $3,995.00 Confidential proposal expires m 30 days. uniess spec ed, replacement for damaged and/ ifior missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extingu.sher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & SafctL r Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 44 of 308 idia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safely Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21846 Ship To Public Works 1726 Wilson Ave. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total l CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Replace faded Cale Card. install missing AUX. Install Replace guage. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:oopm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation all needed signage. project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 895.00 895.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # Total 800 973-3878 877 443-8080 45 of 308 diaRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safety Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City BIvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21846 Ship To Public Works 1726 Wilson Ave. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered during deficiency repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility for the integri t� of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, sprinkler heads, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate fire protection coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection report for Fire Pump. Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their departure if fire sprinkler system water has not been restored to system or if water valve(s) have NOT been Left in "OPEN" position. Customer to make sure fire protection systems are placed "online" with an alarm monitoring company. Payment is due at completion of repairs. (We accept Visa/MC) 3MH (Page 2 of 2) Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal $895.00 Info@RedTruckFire.com www.RedTruckFire.com Phone # Fax # Sales Tax (8.75%) $o.00 800 973-3878 877 443-8080 Total $895.00 Confidential proposal expires in 30 days. Unless specified, replacement for damaged and/or missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safe Terms &'Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 46 of 308 idia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 I1LDTRUCK Fire & Safety Company COMPANY NAME /ADDRESS City ofNational City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21845 Ship To Public Works 2 726 W. 19th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (1) corroded and painted escutcheon. Install spare sprinkler box with up to (6) spare sprinklers of each kind. Install all This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation sprinkler head and needed signage. project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 895.00 895.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # Total 800 973-3878 877 443-8080 47 of 308 diaRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & Safely Company COMPANY NAME / ADDRESS City ofNational City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMA !i Date Proposal # 3/5/2019 21845 Ship To Public Works 2 726 W. 19th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual Certification, Quarterly Certification. 9. Work not noted on quote. Product Warranties. Additional repairs and items discovered repair are not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility of the existing Fire Sprinkler system. Components may fail as a result of testing or repairs. 10. Fire Sprinlder System Design & Layout Inspection/Evaluation/Reports on current system, pipes, brackets, braces, valves, FDC, and all other fire sprinkler system components. 11. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. 12. Fire Pump inspection and/or repair. Customer to provide up-to-date passing inspection Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system water has not been restored to system or if water valve(s) have NOT been Customer to make sure fire protection systems are placed "online" with an alarm monitoring Payment is due at completion of repairs. (We accept Visa/MC) 2MH ( Page 2 of 2) during deficiency for the integrity sprinkler heads, fire protection report for Fire Pump. departure if fire left in "OPEN" position. company. Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal $895.00 lnfo@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) so.00 Phone # Fax # Total $895.00 800 973-3878 877 443-8080 Confidential proposal expires in 30 days. Un ess specified, replacement for damaged and/or missing parts/components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Safet Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 48 of 308 ilia Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK Fire & spy Company COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21844 Ship To Arts Building 200 E. 12th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 1 CONFIDENTIAL DEFICIENCY REPAIRS BID Arturo 619-405-9789 arturog@,nationalcityca.gov SCOPE OF WORK: Deficiency Repairs. Drain system. Replace up to (105) corroded and painted and escutcheons. Replace up to (8) fittings that are leaking and rusted. Replace corroded auxiliary up to (2) gauges that are over five years old. This proposal includes all materials, tools, and labor to repair approved deficiencies for the above. Replacement fire sprinklers will match the existing flow characteristics of the existing removed. This proposal is based upon all listed deficiencies being performed with uninterrupted day. Stand by time is charged as an add -on to bid at $95 per hour. All work to be performed working hours (7:00am through 4:00pm) Sprinkler Repair EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Overtime, off -hours work & working during holidays. 3. Plans, submittals, city fees, permits and inspections. DSA or OSHPD approvals. 4 Draining fire sprinkler system by any other means than open atmosphere. 5. Any work associated with moving or protection of furniture, product, equipment, supplies, product/storage to maintain 18" clearing. 6. Clearing around inspectors test. Cut & patch (Including, but not limited to walls, tiles, cement, concrete, flooring, etc). Landscaping. Painting or Paint Preparation. 7. Fire watch. Man Lift. Stand by time. City shut -down. Hydraulic calculations. MIC investigation sprinkler heads drain. Replace project referenced sprinklers being access 8 hours per during normal etc. Moving of asphalt, and/or testing. 5,795.00 5,795.00 Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) Phone # Fax # Total 800 973-3878 877 443-8080 49 of 308 idiaRed Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDTRUCK COMPANY NAME / ADDRESS City of National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ESTIMATE Date Proposal # 3/5/2019 21844 Ship To Arts Building 200 E. 12th St. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 RR Qt Description Unit Cost Total 8. A 5-Year Title 19 Certification, Annual 9. Work not noted on quote. Product repair are not included in this bid. Red of the existing Fire Sprinkler system. Components 10. Fire Sprinkler System Design & Layout pipes, brackets, braces, valves, FDC, and 11. Report, Evaluation, Inspection on whether coverage for the premises and meets current 12. Fire Pump inspection and/or repair. Please notify Red Truck Fire & Safety Co. sprinkler system water has not been restored Customer to make sure fire protection systems Payment is due at completion of repairs. (Page 2 of 2) Certification, Quarterly Certification. Warranties. Additional repairs and items discovered during deficiency Truck fire & Safety Co. will not assume any responsibility for the integrity may fail as a result of testing or repairs. Inspection/Evaluation/Reports on current, system, sprinkler heads, all other fire sprinkler system components. your current Fire Sprinkler System has adequate fire protection fire sprinkler system standards and codes. Customer to provide up-to-date passing inspection report for Fire Pump. technician(s) on date of repair and prior to their to system or if water valve(s) have NOT been are placed "online" with an alarm monitoring (We accept Visa/MC) 16MH 8H11 departure if fire left in "OPEN" position. company. Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal S5795.00 Info@RedTruckFire.com www.RedTruckFire.com Sales Tax (8.75%) So.00 Phone # Fax # Total $5,795.00 800 973-3878 877 443-8080 Confidential proposal expires in 30 days. Unless specified, replacement for damaged and/or missing parts components are charged separately. Recharge & Hydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem Hand Portables, unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red. Truck Fire & Safet Terms & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTrucklnc.com) Please notify us regarding any special insurance, local, city, and/or fire department requirements. 50 of 308 SHORT FORM SERVICES AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND RED TRUCK FIRE & SAFETY COMPANY THIS AGREEMENT is entered into this 24th day of January, 2019, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and RED TRUCK FIRE & SAFETY COMPANY, a California corporation (the "CONTRACTOR"). NOW, THEREFORE, CITY agrees to engage CONTRACTOR to perform the services set forth herein in accordance with the following terms and conditions: 1. Description of Services. CONTRACTOR shall provide City-wide, on -site fire extinguisher system certification, services, maintenance, fire sprinkler certification, and repairs as needed and as directed by the City's Facilities Maintenance Supervisor currently Arturo Gonzalez. 2. Length of Agreement. The schedule is set forth below: The duration of this Agreement is from January 1, 2019 through June 30, 2019. This Agreement may be extended by mutual agreement upon the same terms and conditions for three additional one (1) year terms. Any extension of this Agreement must be approved in writing by the City Manager. 3. Compensation, The total compensation to CONTRACTOR for providing the services set forth herein shall not exceed an annual total cost of $25,000 without prior written authorization from CITY. The compensation for CONTRACTOR'S work shall be based upon and not exceed the rates stated in Exhibit "A" (the labor rates) without prior written authorization from CITY. 4. Payment Schedule. CITY will make payment within thirty (30) days of receiving and approving a billing statement for the satisfactorily completed services of CONTRACTOR. 5. Termination. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 30-day's written notice to the CONTRACTOR. During said 30-day period the CONTRACTOR shall perform all services in accordance with this Agreement. In the event of any termination under this Section 5, CONTRACTOR shall receive compensation for any services completed to CITY's satisfaction. A. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. 51 of 308 B. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. C. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY. 6. D. The CITY further reserves the right to immediately terminate this Agreement upon: (I) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 7. Independent Contractor. It is agreed that CONTRACTOR is an independent Contractor, and all persons working for or under the direction of CONTRACTOR are CONTRACTOR'S agents, servants and employees, and said persons shall not be deemed agents, servants, or employees of CITY. S. Insurance. CONTRACTOR shall obtain: A. El If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injuryand property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' compensation insurance in an amount sufficient to meet statutory requirements covering all of CONTRACTOR'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior Standard Short Form Agreement Page 2 of 6 City ofNational City and Revised August 2017 Red Truck Fire Co. FY19 52 of 308 written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. Said policies, except for the professional liability and workers' compensation policies, shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and separate additional insured endorsements shall be provided G. The Certificate Holder for all policies of insurance required by this Section shall be: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. If required insurance coverage is provided on a "claims trade" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. I. Insurance shall be written with only insurers authorized to conduct business in California which .hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of .equal financial stability that is approved by the City's Risk Manager: In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with, and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all tunes during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as abreach of this Agreement and terminate the Agreement as provided herein. K. All deductibles and self insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right •to modify the insurance requirements of this Section 7, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. L. If the CONTRACTOR maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY requires and shall be entitled to the broader coverage or higher limits (or both) maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 9. Indemnification and Hold Harmless. The CONTRACTOR agrees to defend, indemnify and hold harmless the City ofNational City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons specific to the CONTRACTOR'S scope of operations, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONTRACTOR'S performance or other obligations under Standard Short Form Agreement Page 3 of 6 City ofNational City and Revised August 2017 Red Truck Fire Co. FY19 53 of 308 this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers employees, or volunteers. CITY will cooperate reasonably in the defense of any action, and CONTRACTOR shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 10. Acceptability of Work. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance, and/or the compensation payable to the CONTRACTOR. Compensation set forth in Exhibit "A" should not be unreasonably withheld by CITY. 11. Business License. CONTRACTOR must possess or shall obtain business license from National City Finance Department before beginning work. 12. Miscellaneous Provisions. A. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. B. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. C. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. D. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement will control. E. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. F. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. G. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising out of this Agreement shall be in either state or federal court in the County of San Diego, State of California. The CONTRACTOR shall comply with all laws, including federal, state, and local laws, whether now in force or subsequently enacted. H. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent, or representative of any Standard Short Form Agreement Page 4 of 6 City of National City and Revised August 2017 Red Truck Fire Co. FY19 54 of 308 party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. I. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. J. Subcontractors or Subconsultants. The CITY is engaging the services of. the CONTRACTOR identified in this Agreement. The CONTRACTOR shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY. In the event any portion of the work under this Agreement is subcontracted, the subcontractor(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 8 and the indemnification and hold harmless provision of Section 9 of this Agreement. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. [END OF AGREEMENT — SIGNATURES APPEAR ON NEXT PAGE] Standard Short Form Agreement Page 5 of 6 City of National City and Revised August 2017 Red Truck Fire Co. FY i9 55 of 308 IN WITNESS WHEREOF, this Agreement is executed by CITY and by CONTRACTOR on the date and year first above written. CITY OF NATIONAL CITY By: Leslie Deese, City Manager APPROVED AS TO FORM: Angil P. Morris Jones City Attorney By: Roberto M. Contreras Deputy City Attorney CONTACT INFORMATION CITY OF NATIONAL CITY 1243 National City Boulevard National City, CA 91950-4397 Phone: (619) 336-4585 Fax: (619) 336-4397 Contact: Arturo Gonzalez Title: Facilities Maintenance Supervisor Dep.: Engineering & Public Works Email: arturog@nationalcityca.gov RED TRUCK FIRE & SAFETY COMPANY, A CALIFORNIA CORPORATION By: By: (Name) (Print) or eiryirci f- (Title) (Title Red Truck Fire & Safety Co. 4337 Sheridan Lane San Diego, CA 92111 Phone: 800-973-3878 Fax: 877-443-8080 Contact: Tim Gioutlos Title: Field Services Manager Email: TimG@RedTruckFire.com Taxpayer I.D. No.: 202497294 Standard Short Form Agreement . Page 6 of 6 City of National City and Revised August 2017 Red Truck Fire Co. FY19 56 of 308 EXHIBIT A Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REIIIJCK COMPANY NAME / ADDRESS National City Arturo Gonzalez 1243 National City Blvcl. National City Ca 91950 ESTIMATE Date Proposal # 10/25/2018 20870 Ship To National City Arturo Gonzalez 1243 National City Blvd. National City, CA 91950 Customer Phone Customer Fax Rep Project 619-405-9789 LC Qt Description Unit Cost Total FIRE SPRINKLER. FIRE SYSTEM & FIRE EXTINGUISHER PREVAILING WAGE RATES Fire Sprinkler & Fire System Labor hourly rate - $ 169.00 Fire Extinguisher Labor hourly rate - $109.00 Truck Service Call per Visit - $49.00 EXCLUSIONS: 1. Working in areas with hazardous material, as defined by OSHA. 2. Rates baed on Red Truck Fire & Safety Company's current insurance 3. Overtire, off -hours work & working during holidays. 4. Plans, submittals, city fees. permits and inspections. 5. Overtime billed at 1.5 times (from 8 hours up to 12 hours of labor) 6. Service visit minimum of three hours. 7. Draining fire sprinkler system by any other means than open atmosphere. 8. Any work associated with moving or protection of furniture. product. equipment. supplies, product/storage to maintain 18" clearing. 9. Clearing around inspectors test. Cut & patch. Landscaping. Painting or Paint Preparation. 10. Fire watch. Man Litt. Stand by lime. City shut -down. Hydraulic calculations. 11. Work not noted on quote. Product Warranties. Additional repairs and items discovered not included in this bid. Red Truck fire & Safety Co. will not assume any responsibility for existing Fire Sprinkler system. Components may fail as a result of testing or repairs. (Page 1 of 2) Authorizing Name: (Print) etc. Moving of during work and are the integrity of the 0uototal 0.00 0.00 lnfo@RedTruckFire.com www.RedTruckFire.com Sales Tax (7.75%) Phone # Fax # 800 973-3878 877 443-8080 Total 57 of 308 Red Truck Fire & Safety Co. Ph: 800-973-3878 Fax: 877-443-8080 REDDDICKcompany COMPANY NAME / ADDRESS National City Arturo Gonzalez 1243 National City Blvd. National City Ca 91950 ES FIMATE Date Proposal # 10/25/20 1 8 20870 Ship To National City Arturo Gonzalez 1243 National City Blvd. National City. CA 91950 Customer Phone Customer Fax Rep Project 6 19-405-9789 LC Qt Description Unit Cost Total 13. Fire Sprinkler System Design & Layout Inspection/Evaluation/Reports on current system, pipes. brackets. braces. valves, FDC. and all other fire sprinkler system components. 14. Report, Evaluation, Inspection on whether your current Fire Sprinkler System has adequate coverage for the premises and meets current fire sprinkler system standards and codes. Please notify Red Truck Fire & Safety Co. technician(s) on date of repair and prior to their sprinkler system neater has not been restored to system or if water valves) have NOT been Customer to make sure fire protection systems are placed 'online" %vith an alarm monitoring due at completion of repairs. (We accept Visa/MC) (Page 2 of 2) sprinkler heads. fire protection departure if fire left in "OPEN" position. company. Payment is Authorization Date: Authorizing Signature: Authorizing Name: (Print) Subtotal so.0o Info i@RedTruckFire.com www.RedTruckFire.com Sales Tax (7.75%) So.00 Phone # Fax # 800 973-3878 877 443-8080 Total $0.00 t'onttdcntial proposal expires in ;u days. Un ess specd. replacement for damaged and/or missing parts/components are charged separatel. Recharge & 1-lydrotest Services are not included in "Annual Maintenance" service. Fire Extinguisher proposals apply to ABC Dry Chem I -land Portables. unless specified. By submitting signed proposal, the authorized Customer representative is agreeing to the Red Truck Fire & Satet� Tereus & Conditions on behalf of Customer. (Please view Terms & Conditions at RedTruckinc.com) Please notify us regarding any special 58 of 308 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AN AMENDMENT TO THE CURRENT SERVICE AGREEMENT WITH RED TRUCK FIRE & SAFETY COMPANY FOR AN ADDITIONAL AMOUNT OF $35,000 FOR FIRE SPRINKLER SYSTEM REPAIR IN CITY -OWNED FACILITIES, AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT TO THE SERVICE AGREEMENT FOR A TOTAL NOT TO EXCEED AMOUNT OF $60,000 WHEREAS, on January 24, 2019, the City of National City entered into a Service Agreement with Red Truck Fire & Safety Company in an annual not to exceed amount of $25,000 for fire extinguisher system certification, service, maintenance fire sprinkler certification, and repairs; and WHEREAS, after assessing the existing fire sprinkler systems in City -owned facilities, Red Truck Fire & Safety provided the City a comprehensive list of necessary repairs estimated at $35,000; and WHEREAS, staff recommends amending the Agreement with Red Truck Fire & Safety Company in the amount of $35,000 for fire sprinkler repair in city -owned facilities to allow them to make the necessary repairs for a total not to exceed amount of $60,000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby authorizes the Mayor to execute a First Amendment to the Agreement with Red Truck Fire & Safety Company and to increase the not to exceed amount by $35,000, for a total not to exceed amount of $60,000. Said First Amendment is on file in the office of the City Clerk. PASSED and ADOPTED this 19th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones City Attorney 59 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 60 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving an application for grant funds in the amount of $914,300 for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project through the California River Parkways Grant Program, administered by the California Natural Resources Agency; and authorizing the City Manager or designee to execute the grant agreement if selected for funding. (Engineering/Public Works) Please scroll down to view the backup material. 60 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City approving an application for grant funds in the amount of $914,300 for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project through the California River Parkways Grant Program, administered by the California Natural Resources Agency; and authorizing the City Manager or designee to execute the grant agreement if selected for funding. PREPARED BY: Stephen Manganiello, Director of Eng/PW DEPARTMENT: En^and Public Works PHONE: 619-336-4382 EXPLANATION: See attached explanation. APPROVED BY: FINANCIAL STATEMENT: APPROVED: , rFINANCE ACCOUNT NO. APPROVED: MIS If grant funds are awarded, staff will return to City Council to accept the grant and appropriate funds. No local match required; $5,000 of "in -kind" staff support is proposed to administer the grant. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution approving an application for grant funds in the amount of $914,300 for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project through the California River Parkways Grant Program; and authorizing the City Manager or designee to execute the grant agreement if selected for funding. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation w/ attachments 2. Resolution 61 of 30 8 Explanation Staff is requesting City Council approval of an application for grant funds in the amount of $914,300 for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project through the California River Parkways Grant Program, administered by the California Natural Resources Agency. If awarded, the grant funds will be used acquire the welding shop located at 140 W. 18th Street. See attached Willing Seller letter from the property owner and cost estimate for property acquisition and relocation costs. Phase II of the project would include demolition of the welding shop, site remediation and site preparation to expand natural vegetation along Paradise Creek, construct drainage features to mitigate flooding, and provide pedestrian and bicycle pathways through the site for access to Paradise Creek Educational Park. If funding is awarded for property acquisition, staff will seek other grant opportunities to fund the site improvements. The grant requires City Council Resolution approving the grant application and authorizing the City Manager or designee to execute the grant agreement if selected for funding. If grant funds are awarded, staff will return to City Council to accept the grant and establish appropriation of revenues and expenditures. No local match is required; $5,000 of "in -kind" staff support is proposed to administer the grant. 62 of 308 SOAR hops://soar.resourccs.ca.gov/Proposal_Mgmt/PrintApplication.aspx Print Application RFP Title: Project Title: Applicant Organization: Applicant Address: Federal Tax ID: California River Parkways Grant Program 2018 Paradise Creek Pedestrian And Bicycle Pathway Phase 1 City of National City 1243 National City Blvd , National City , CA - 91950 95600074 Estimated Date of Completion: Funds Requested($): Other Sources of Funds($): Total Budget($): 06/30/2020 914,300.00 5,000.00 919,300.00 County: San Diego City/Town: National City Project Address: 140 18th St Senate District Assembly District US Congressional District 40 80 51 Project Description: The project includes acquiring an existing welding shop that borders Paradise Creek and is subject to chronic flooding. In a future, separate project the City will convert this property and adjacent areas to natural vegetation along the creek. A pedestrian and bicycle use trail will run through the natural area to connect it to adjacent parks along Paradise Creek and other key community features, such as an elementary school, mass transit stations and stops, and the City library. Latitude: Longitude: -117.105140000 Cordinates Represent: property location 32.666570000 Coordinates Determined Using: Google Maps I certify that the information contained in this project application, including required attachments, is complete and accurate Signed:Date: 3h Applicant's.Authorized Representative as shown in Resolution Print Name: La SI le PbEC ^ Title: c.L 1 of 3 3/11/2019, i.nl PM 63 of 308 SOAR https://soar.resources.ca.gov/Proposal_Mgmt/PrintApplication.aspx Application Overview RFP Title: California River Parkways Grant Program 2018 Submitting City of National City Organization: Submitting Engineering & Public Works Department Organization Division: Project Title: Paradise Creek Pedestrian And Bicycle Pathway Phase 1 Project Description: The project includes acquiring an existing welding shop that borders Paradise Creek and is subject to chronic flooding. In a future, separate project the City will convert this property and adjacent areas to natural vegetation along the creek. A pedestrian and bicycle use trail will run through the natural area to connect it to adjacent parks along Paradise Creek and other key community features, such as an elementary school, mass transit stations and stops, and the City library. APPLICANT DETAILS Applicant City of National City Organization: Applicant Engineering & Public Works Department Organization Division: Applicant Address: 1243 National City Blvd , National City , CA - 91950 PROJECT LOCATION Latitude : 32.666570000 County: San Diego Estimated Date of 06/30/2020 Completion: Project Address (or 140 18th St nearest cross street): Nearest City/Town: National City Cordinates property location Represent: Coordinates Google Maps Determined Using: PROJECT BUDGET Funds Requested($): 914,300.00 Other Sources of 5,000.00 Funds($): Total Budget($): 919,300.00 Longitude: -117.105140000 Funding Program Applied Proposition 68 Yes Applicant Information Name: City of National City Division: Engineering & Public Works Department Address: 1243 National City Blvd National City, CA , 91950 Federal Tax 95600074 ID: Person Submitting Information Submitter Brianna Martin Name: Submitter 858-586-6600 Phone: Submitter Fax: Submitter bmartin@dmaxinc.com Email: 2 of 3 3/11/2 64 of 308 SOAR https://soar.resources.ca.gov/Proposal_Mgmt/PrintApplication.aspx © 2019 State of California. Conditions of Use I Contact Us J Privacy Policy 3 of 3 3/ll/? 65 of 308 APPENDIX F - LAND ACQUISITION FORM (Complete one form for each escrow) Project Title: Paradise Creek Pedestrian and Bicycle Pathway Phase Assessor's Parcel Number(s): 560-202-01 Acreage Fee Title or Easement Willing Seller Name and Address 0.26 Fee Title Phomsavanh Sayheune 4742 Appleton St San Diego, CA 92117 ACQUISITION COST ESTIMATE Total Costs RP Other Sources of Funds (specify by name) City of National City Estimated Fair Market Value of property $740,000 $740,000 Relocation Costs $100,000 $100,000 Preliminary Title Reports, Appraisal $0 $0 Escrow Fees, Title Insurance, Closing Costs $15,000 $15,000 Surveying (limited to boundary line adjustment) $5,000 $5,000 Direct costs (staff and consultants) — limited to $10,000 per grant $5,000 $0 $5,000 State approval costs of appraisal, transaction review etc. $10,000 $10,000 Contingency (Not to exceed 10% of total grant) $44,000 $44,000 Required signage $300 $300 Other (Specify) $0 $0 Grand Total $919,300 $914,300 $5,000 Acquisition Schedule Timeframe Comments Complete Appraisal Already completed Submit appraisal and title report for State review Within 3 months of grant execution Submit instruments of conveyance, etc. Within 2 months of State approval of appraisal and title report Close of escrow (submit all final closing documents specified in the grant agreement) Within 2 months of State approval of instruments of conveyance Install Bond Acknowledgement Sign Within 2 months of close of escrow Close-out Within 3 months of close of escrow 66 of 308 Date: February 27, 2019 To: California River Parkways Grant Program c/o California Natural Resources Agency From: Sayheune Phomsavanh 4742 Appleton Street San Diego, CA 92117 Re: Parcel number(s): 560-202-01-00 County: San Diego Property Address: 140 W. 18'h Street National City, CA 91950 To Whom It May Concern: This letter is provided to confirm that, Sayheune Phomsavanh, owner of the above referenced property, is a willing participant in the proposed real property transaction. Should grant funds be awarded to the grant applicant for the Paradise Creek Pedestrian and Bicycle Pathway Phase I project, then Sayheune Phomsavanh, as Seller, is willing to enter into negotiations for the sale of the real property for a purchase price not to exceed fair market value. Acknowl Signatur of land owner(s) Sayheune Phomsavanh .3/7 h-cf)19 tee, etc.) Date signed 67 of 308 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA RIVER PARKWAYS GRANT PROGRAM WHEREAS, the Legislature and Governor of the State of California have provided funds for the California River Parkways Grant Program; and WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California Natural Resources Agency require a resolution certifying the approval of the application by the City Council of the City of National City (the "City Council") before submission of said application to the State; and WHEREAS, the City of National City (the "City"), if selected, will enter into an agreement with the State of California to carry out the Project. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the filing of an application for grant funds for the Paradise Creek Pedestrian and Bicycle Pathway Phase I Project (the "Project"). BE IT FURTHER RESOLED that the City Council hereby: 1. Certifies that the City understands the assurances and certification in the application; and 2. Certifies that the City or title holder will have sufficient funds to operate and maintain the Project consistent with the land tenure requirements; or will secure the resources to do so; and 3. Certifies that the City will comply with all provisions of Section 1771.5 of the California Labor Code; and 4. If applicable, certifies that the Project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, disabled access laws, and, that prior to commencement of construction, all applicable permits will have been obtained; and 5. Certifies that the City will work towards the State Planning Priorities intended to promote equity, strengthen the economy, protect the environment, and promote public health and safety as included in Government Code Section 65041.1; and 68 of 308 Resolution No. 2019 - Page Two 6. Appoints the City Manager or designee as agent to conduct all negotiations, execute, and submit all documents, including, but not limited to, applications, grant agreements if selected for funding, payment requests, and any other documents or acts that may be necessary for the completion of the aforementioned Project. PASSED and ADOPTED this 19th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney 69 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 70 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with financial institutions on behalf of the City of National City. (Finance) Please scroll down to view the backup material. 70 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with financial institutions on behalf of the City of National City. (Finance) PREPARED BY: Karim Galeana DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: - EXPLANATION: The City Council of the City of National City is responsible for designating those City officials authorized to approve transactions with financial institutions on behalf of the City. Staff requests the list of authorized persons be updated. The proposed resolution would designate the City Manager, including Acting City Manager; Director of Finance; and Finance Manager as the City's representatives authorized to perform these transactions. FINANCIAL STATEMENT: ACCOUNT NO. There is no financial impact associated with this item. APPROVED: ` `7,/*: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution, designating the persons authorized to order the deposit and withdrawal of City monies with financial institutions. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Resolution 71 of 308 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DESIGNATING THE OFFICIALS AUTHORIZED TO ORDER THE DEPOSIT AND WITHDRAWAL OF CITY MONIES WITH FINANCIAL INSTITUTIONS ON BEHALF OF THE CITY OF NATIONAL CITY WHEREAS, the City Council of the City of National City is responsible for designating City officials authorized to approve transactions with financial institutions on behalf of the City; and WHEREAS, staff requests the list of authorized persons be updated to designate the City Manager, Acting City Manager, Director of Finance, and Finance Manager as the City's representatives authorized to perform these transactions. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Manager, Acting City Manager, Director of Finance, and Finance Manager as the City's representatives authorized to order the deposit and withdrawal of City monies with financial institutions. PASSED and ADOPTED this 19th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones City Attorney 72 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 73 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with the Local Agency Investment Fund on behalf of the City of National City. (Finance) Please scroll down to view the backup material. 73 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City designating the officials authorized to order the deposit and withdrawal of City monies with the Local Agency Investment Fund on behalf of the City of National City. (Finance) PREPARED BY: Karim Galeana DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: EXPLANATION: The City Council of the City of National City is responsible for designating those City officials authorized to approve transactions with the Local Agency Investment Fund (LAIF) on behalf of the City. Staff requests the list of authorized persons be updated. The proposed resolution would designate the City Manager, including Acting City Manager; Director of Finance; and Finance Manager as the City's representatives authorized to perform these transactions. FINANCIAL STATEMENT: ACCOUNT NO. There is no financial impact associated with this item. APPROVED: `-04 APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the resolution, designating the persons authorized to order the deposit and withdrawal of City monies with the Local Agency Investment Fund. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Resolution 74 of 3081 RESOLUTION NO. 2019 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DESIGNATING THE OFFICIALS AUTHORIZED TO ORDER THE DEPOSIT AND WITHDRAWAL OF CITY MONIES WITH THE LOCAL AGENCY INVESTMENT FUND ON BEHALF OF THE CITY OF NATIONAL CITY WHEREAS, the City Council of the City of National City is responsible for designating those City officials authorized to approve transactions with the Local Agency Investment Fund (LAIF) on behalf of the City; and WHEREAS, staff requests the list of authorized persons be updated to designate the City Manager, Acting City Manager, Director of Finance, and Finance Manager as the City's representatives authorized to perform these transactions. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the City Manager, Acting City Manager, Director of Finance, and Finance Manager as the City's representatives authorized to order the deposit and withdrawal of City monies with the Local Agency Investment Fund. PASSED and ADOPTED this 19th day of March, 2019. Alejandra Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil Morris -Jones City Attorney 75 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 76 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - The 1 1th Annual GranFondo San Diego Fun Bike Ride sponsored by Life Sports Foundation on April 7, 2019 from 7:15 a.m. to 5:00 p.m. with no waiver of fees. (Neighborhood Services) Please scroll down to view the backup material. 76 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — The 11th Annual GranFondo San Diego Fun Bike Ride sponsored by Life Sports Foundation on April 7, 2019 from 7:15 a.m. to 5 p.m. with no waiver of fees. PREPARED BY: Dionisia Trejo DEPARTMENT: Neighborhood Services Department APPROVED BY: PHONE: (619) 336-4255 EXPLANATION: This is a request from Life Sports Foundation to conduct the 11th Annual GranFondo San Diego Fun Bike Ride through San Diego County on April 7, 2019 from 7:15 a.m. to 5 p.m. The event starts in Little Italy, downtown San Diego and finishes at Ruocco Park. 1,200 participants are expected for this event. Three routes will be offered a 34 mile short course, 56 mile intermediate and 105 mile long course. OUTBOUND - The course begins in Downtown San Diego under the Little Italy sign and proceeds around to Pacific Hwy and then south to Harbor Drive on which it stays until it exits San Diego. It enters National City at west 8th Street, turning right onto Roosevelt Avenue and it turns left onto west Plaza Boulevard. The ride continues east on Plaza Boulevard until reaching Paradise Valley Road leaving National City jurisdiction. Riders will follow the rules of the road. Note: This event has been approved by City Council for prior years with no waiver of fees. FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS City fee of $272.00 for processing the TUP through various City departments, plus $318.40 for Police Department. Total fees: $590.40 ENVIRONMENTAL REVIEW: ,N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended conditions of approval. 77 of 3081 City of National City • Neighborhood Services Department 1243 National City Boulevard ■ National City, CA 91950 (619) 336-4364 • fax (619) 336-4217 www.nationalcityca.gov Special Event Application Type of Event E Fair/Festival ❑ Parade/March ❑ TUP ❑ Walk or Run ❑ Concert/Performance ❑■ Sporting Event ❑ Other (specify) Event Name & Location Event Title 11th annual Granfondo San Diego fun bike ride Event Location (list all sites being requested) See attached Event Times Set -Up Starts Date 4/7/19 Event Starts Date 4/7/19 Event Ends Date 4/7/19 Time 6:00 am Day of Week Sunday Time 7:15 am Day of Week Sunday Time 5:00 PM Day of Week Sunday Breakdown Ends 6:00 PM Sunday Date 4/7/19 Time Day of Week Applicant Information ED FEB 2 6 'LOB Neighborhood Services Department City of National City Applicant (Your name) Tobias Panek Sponsoring Organization Life Sports Foundation Event Coordinator (if different from applicant) Mailing Address 9939 Hibert St #105, San Diego CA 92131 Day Phone 858268 1250 After Hours Phone Cell Fax Public Information Phone same E-mail tobias@gftours.com Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate fees for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event set-up. The undersigned also understands and accepts the City's refund policy for application processing and facility use and that fees and charges are adjusted annually and are subject to change. Signature of Applicant: ' `'` Date 2/26/2019 1 78 of 308 Special Event Application (continued) Please complete the following sections: with as much detail as possible since fees and requirement based anthe information you provide us: Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes ❑ No El Are admission, entry, vendor or participant fees required? Yes ❑i No ❑ If YES, please explain the purpose and provide amount (s): All proceeds go to the non profit charity Life Sports Foundation $ $120K event. $ $100K Estimated Gross Receipts including ticket, product and sponsorship sales from this Estimated Expenses for this event. $20K $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event El First time event 0 Returning Event ❑ include site map with application Note that this description may be published in our City Public Special Events Calendar: Fun bike ride through National City Estimated Attendance Anticipated # of Participants: 1200 Anticipated # of Spectators: 0 2 79 of 308 Traffic Control, Security, First Aid and Accessibility Requesting to close street(s) to vehicular traffic? Yes 0 No ❑ List any streets requiring closure as a result of the event (provide map): Harbor dr & 8th st will need 1 officer and light on flash from 7 am to 8 am. Date and time of street closure: Date and time of street reopening: ❑ Other (explain) Requesting to post "no parking" notices? Yes ❑ No DI ❑ Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): E Other (explain) Security and Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: N/A Have you hired Professional Security to handle security arrangements for this event? Yes ❑ No ■❑ If YES, name and address of Security Organization Security Director (Name): Phone: f using theservices of a`professional security firm AND the event will Occur on City property please provide a copy of: its insurance certificate evidencing liability with limits of at least $1 Million dollars per occurancel$2 Million dollars aggregate, as well. as and additional insured endorsement naming the City of National:City_ its officers; em io ees and a ents as . :.:....:............::..�:...::.:::�;,::P::Y::.�°::...,_..:..,9....;::.�::-. a ..-tionaf:insurecls`�Evl; eiiceofinsurancemust be provided by tle vendor or its insurer-0 the'City's Risk Manager for review and: approval prior to the Is this a night event? Yes ❑ No If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 80 of 308 First. Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes El No ❑ First aid/CPR certified? Yes 0 No ❑ ❑ First aid station to be staffed by professional company. ► Company Will be provided by event Accessibility Please describe your Accessibility Plan for access at your event by individuals with disabilities: Elements of your Event Setting up a stage? Yes ❑ No El ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? ❑ Dimensions (13x28) ❑ Dimensions (20x28) ❑ Applicant providing own stage ► (Dimensions) Setting up canopies or tents? # of canopies size # of tents size E No canopies/tents being set up Setting up tables and chairs? E Furnished by Applicant or Contractor # of tables 0 No tables being setup # of chairs El No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs ❑ No chairs being set up Contractor Name Contractor Contact information Address City/State Phone Number 4 81 of 308 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑ Not setting up any equipment listed above at event Having amplified sound and/or music? Yes ❑ No ❑� ❑ PA System for announcements ❑ CD player or DJ music ❑ Live Music ► ❑ Small 4-5 piece live band ► ❑ Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. ► Contractor Name ► Address City/State Phone Number Using lighting equipment at your event? Yes❑ Not E Bringing in own lighting equipment 0 Using professional lighting company ► Company Name Address City/State Using electrical power? Yes ❑ No* Phone Number 0 Using on -site electricity ❑ For sound and/or lighting ❑ For food and/or refrigeration ❑ Bringing in generator(s) ❑ For sound andlor lighting ❑ For food and/or refrigeration refidiir rnftir.rnatlon' `— PLEASE NOTE You may be required to apply for a temporary health permit if food o`r beverages are sold of given away during your.special event Also,'see `Permits and Compliance' on `page S in the Specral Event Guide For additional Sri#ormatlon on obtaining a temporary healt 'permit,.: please contact; the County of San DiegoEnvironmental Health at,(619) 338 23i Having food and non-alcoholic beverages at your event? Yes 0 No 0 ❑ Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: ❑ GAS ❑ ELECTRIC ['CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # [] Vendors bringing bottled, non-alcoholic beverages (i.e., bottled water, can soda, etc.) ► # ❑ Vendors selling food # ❑ Vendors selling merchandise # ► Business License #(s) O. Business License #(s) 5 82 of 308 ❑ Food/beverages to be handled by organization; no outside vendors ❑ Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # ► Explain type(s) of information ❑ No selling or informational vendors at event Having children activities? Yes ❑ No0 PLEASE NOTE: Inthe event inflatable jumps are provided at the event, The City of. National City. reauires commercial liability insurance with limits of at least $1 Milliondollars per. occurrence/$2 Million dollars aggregate. Inaddition, the City of. National City must. be named as :an: Additional Insured pursuant to a separate endorsement, which shall be provided by the vendor or its _insurer to the City's R isk Manager, along with the Certificate of Insurance, for approval prior to the event The application should be filed out at Least one week prior to the event. There is a $25 fee to process the permit application. For questions or to obtain a copy of the "Facility Use Application please contact the Engineering/Public Works Department at (619) 336-4580.. ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes 0 No 0 ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEASE NOTE:;` In the event fireworks or another aerial display is planned for your event, The City of National City requires commercial liability insurance with limits of at least $2 Million dollars per occurrence/ $4 Milliondollars aggregate. In addition, the City of National City must be named as an Additional Insured pursuant to a separate endorsement, which shall be provided bythe vendor or its insurer to the City's Risk Manager, along with the Certificate of Insurance, for approval prior to the event; Depending on the size and/or nature of the fireworks display, the City reserves the right to request higher liability limits. The vendor must also obtain a fireworks permit from the National City Fire 'Department and the cost is $502.00:. Arranging for media coverage? Yes❑ No0 ❑ Yes, but media will not require special set-up ❑ Yes, media will require special set-up. Describe 6 83 of 308 Event Signage PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block. and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes ❑ No El El Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) ❑ Yes, we will have banners # ❑ What will signs/banners say? ❑ How will signs/banners be anchored or mounted? Waste Management PLEASE:NOTE:One toilet far every 250 people,is;required,:unless the appfcant can'show that there are sufficient facilities in the' immediate area available to %lie public'd wring the event. Are you planning to provide portable restrooms at the event? Yes 0 No U If yes, please identify the following: ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: 0 Contracting with portable toilet vendor. ► Company Phone • Load -in Day & Time ► Load -out Day & Time ❑ Portable toilets to be serviced. ► Time Set-up, Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) ▪ No, set-up will occur an the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) O No, vehicles will load/unload from nearby street or parking lot. 7 84 of 308 NPDES-Litter Fence. ❑ City to install fitter fence ❑ Applicant to install litter fence ❑ N/A Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) ❑■ No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews 0 Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 85 of 308 Special Events Pre -Event Storm Water Compliance Checklist I. Special Event Information Name of Special Event: GranFondo San Diego Event Address: www.sdgranfondo.com Event Host/Coordinator: Tobias Panek Expected # of Attendees: 1200 Phone Number: 858-268-1250 II. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: N/A N/A N/A Will enough recycling bins provided for the event? Provide number of recycle bins: N/A N/A N/A N/A Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) N/A N/A N/A Do all storm drains have screens to temporarily protect trash and debris from entering? • N/A N/A N/A Are spill cleanup kits readily available at designated spots? N/A N/A N/A * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 86 of 308 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VI! and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Life Sports Foundation Organization: Person in Charge of Activity; Tobias Panek 9939 Hibert St #105, San Diego CA 92131 Address: Telephone: 858-268-1250 Date(s) of Use:/7/19 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. Signature of Applicant: '7°j 736""'` Official Title: Event Director Date: 2/26/2019 For Office Use Only Certificate of Insurance Approved Date 10 87 of 308 Master Route Map START Little Italy 170_80 n-6r .�o„'�r-mot'^ t1y�i+ 1,11.1 a 'f. FINISH Ruocco Park Chub Vist Piccolo Route - Ovito • j • 3T.pY YuLifr Et Caton Medio Route Dehesa Rd r .p w: r' .1. .7. ' ,: Oa r, r sas r... s ` xo ` t. 11 GRANFONDO SAN DIEGO Permit Timeline Friday 2:00 PM Arrive at Ruocco Park. Claim the East Lot along Pac Hwy Meter numbers 7045-7062 Set-up registration area, vendor area Raphael's builds festival tents 5:00 PM Security Arrives Saturday 6:00 AM Expo set-up in Ruocco Park, close parking lots Set-up bike racks, finish line truss, place out 10:00 AM Registration Opens / Expo Opens 4:00 PM EXPO closes 5:00 PM Security Arrives Sunday 2:00 AM Streets barricaded & cars towed by Little Italy Ramiro 3:00 AM Finish line set-up Place Tapper at G st. Push S/B traffic into median lane 4: l 5 AM Drop Start line registration items, water station 5:00 AM Registration Opens (At the start line) 6:00 AM Starting grid opens 6:30 AM All vehicles set 7:00 AM Opening remarks, event rules, cautions 7:15 AM Ride Start 8:45 AM First rider finishes 9:00 AM Open India Street 5:30 PM Course Closes Tobias / Jennifer / Crew Bobbie / Reg & Merch ALL 12 89 of 308 0mi 0.2 mi 0.3 mi 1.3mi 5.6mi 6.0mi 6.2mi 8.6mi 12.7 mi 17.2 mi 18.6 mi 23.6mi 26.8mi 31.4mi 32.2mi 34.4mi 37.1 mi 44.2 mi 51.9 mi 59.0 rai 60.3 mi 60.1mi 65.6mi 75.3 mi 78.2mi 79.2 mi 80.2mi 80.5mi 84.6mi 87.1 mi 88.0mi 90.5 mi 91.8 mi 92.0mi 93.3 mi 98.1 mi Campagnolo GranFondo San Diego Gran Fondo Cue Sheet Start north on India St toward W Fir St Turn left onto W Hawthorn St Turn left onto Pacific Hwy Turn left onto W Harbor Dr Turn left onto W 8th St Turn right onto Roosevelt Ave Turn left onto W Plaza Blvd Straight onto Paradise Valley Rd Continue onto Jamacha Blvd Turn right onto Campo Rd (rest stop on Right) Turn right onto Willow Glen Dr Turn right onto Dehesa Rd Continue straight onto Harbison Canyon Rd (start KOM) Turn left onto Arnold Way Turn right onto Alpine Blvd Tum right onto Tavern Rd (rest stop on Right) Continue onto Japatul Rd Turn right onto Lyons Valley Rd Tum right onto Skyline Truck Trail Continue onto Lyons Valley Rd Turn left onto Jefferson Rd Turn left onto Campo Rd (rest stop on Right) Turn right onto Otay Lakes Rd Turn left onto Hunte Pkwy Turn right onto Eastlake Pkwy Turn left onto Olympic Pkwy Turn right onto E Palomar St (Rest stop on Right) Return to Olympic Pkwy and right onto Olympic Pkwy Continue straight on E Orange Ave Turn left onto Palomar St Turn right onto Bay Blvd At E st Make left onto Gunpowder Point Dr and onto Bayshore Bikeway Tum left onto W 32nd St Turn right onto Tidelands Ave Turn left onto E Harbor Dr Finish left into Ruocco Park 13 90 of 308 0mi 0.2 mi 0.3 mi 1.3mi 5.6 mi 6.0 mi 6.2 mi 8.6 mi 12.7 mi 17.2 mi 18.6 mi 19.4 mi 20.8 mi 23.5 mi 28.1 mi 37.8mi 40.7 mi 41.2 mi 42.8 mi 43.0 mi 47.1 mi 49.6mi 50.5 mi 53.0 mi 54.3mi 54.5 mi 55.8 mi 60.6 mi Campagnolo CrranFondo San Diego Medio Fondo Cue Sheet Start north on India St toward W Fir St Turn Left onto W Hawthorn St Turn left onto Pacific Hwy Turn left onto W Harbor Dr Turn left onto W 8th St Turn right onto Roosevelt Ave Turn left onto W Plaza Blvd Straight onto Paradise Valley Rd Continue onto Jamacha Blvd Turn right onto Campo Rd (rest stop on Right) Turn right onto Willow Glen Dr Turn right onto Steele Canyon Rd Turn left onto Campo Rd Rest Stop on Right Turn right onto Otay Lakes Rd Turn left onto Hunte Pkwy Turns right and becomes Eastlake Pkwy Turn left onto Olympic Pkwy Turn right onto E Palomar (rest stop on Right) Make a U-turn at Vista. Sonrisa Ave return to Olympic Continue onto E Orange Ave Turn left onto Palomar St Turn right onto Bay Blvd At E st Turn left onto Gunpowder Point Dr and enter Bay Shore Bikeway Continue onto W 32nd St Turn right onto Tidelands Ave Turn left onto E Harbor Dr Finish on left into Ruocco Park 14 91 of 308 0 mi 0.2 mi 0.3 mi 1.3 mi 5.7 mi 5.9mi 6.1 mi 7.2 mi 7.4 mi 8.7mi 10.0 mi 11.2 mi 11.3 mi 11.3 mi 13.8 mi 15.1 mi 15.3 mi 16.6 mi 21.3 mi Campagnolo GranFondo San Diego Fun Fondo Cue Sheet Start north on India St toward W Fir St Turn left onto W Hawthorn St Turn left onto Pacific Hwy Turn left onto W Harbor Dr Go Straight at 8th st Turn right onto Civic Center Dr Continue onto Tidelands Ave Turn left onto W 32nd St At Marina Way enter Bayshore Bikeway Turn left onto Gunpowder Point Dr and Right onto Bay Blvd At J st cross road and enter Bay Shore Bikeway Turn left onto Palomar St (Rest Stop on Right) West Head west on Palomar St toward Bay Blvd Return Right onto Bay Blvd At E st Turn left onto Gunpowder Point Dr and onto Bay Shore Bikeway Turn left onto W 32nd St Turn right onto Tidelands Ave Turn left onto E Harbor Dr Finish on left into Ruocco Park 15 92 of 308 0 mi 0.2 mi 0.3 mi 1.3 mi 5.6 mi 6.0mi 6.2 mi 8.6 mi 10.7 mi 12.3 mi 12.7 mi 14,3 mi 17.3 mi 17.8 mi 18.4 mi 22.2mi 24.7 mi 25.6 mi 28.2 mi 29,5 mi 29.6 mi 31.0 mi 35.7 mi Campagnolo GranFondo San Diego Piccolo Fondo Cue Sheet Start north on India St toward W Fir St Turn left onto W Hawthorn St Turn left onto Pacific Hwy Turn left onto W Harbor Dr Turn left onto W 8th St Turn right onto Roosevelt Ave Turn left onto W Plaza Blvd Straight onto Paradise Valley Rd Tum right onto Briarwood Rd Turn left onto Sweetwater Rd Turn right onto Bonita Rd Turn left onto Otay Lakes Rd Continue straight onto La Media Rd Turn left onto E Palomar St (Rest Stop on Left) Turn right onto Olympic Pkwy Continue onto E Orange Ave Turn left onto Palomar St Turn right onto Bay Blvd At E st Turn left onto Gunpowder Point Dr and onto Bay Shore Bikeway Turn left onto W 32nd St Tum right onto Tidelands Ave Turn left onto E Harbor Dr Finish on left into Ruocco Park 16 93 of 308 Wired -bp HD1 Global Spetialty SE PolicylVtimber: 18LB2151 1.$sliert.to; Life Sports- Foundation Effective Date 4/5/19 to 4/8/19 CPMMERCIAL OBNERAL LIABILITY THIS ENDORSEMENT GHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This4ildorsenlent Modifies:insurano0 ptoVicld COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name &Person or Organization; city 6f National City, its officers, ageritS and erriplOyOes WHO IS INSURED (Section II) is amended to include as an insured the personor organization shown• in the.Sonedule as: an insured but only in respect to liability arising out of your operations or premises owned by or rentedto you. CG 20 26 11 85 Copyright, Insurance Services Office, Inc, 1981 Page 1 of 1 17 94 of 308 +^°7Fc RDATE I, ,r... CERTIFICATE(MMIDDNYYY) . OF LIABILITY INSURANCE 02/26/1.9 THIS CERTIFICATE IS:ISSUED AS A.MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE -CERTIFICATE: HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE:AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE: CR PRODUCER, AND THE CERTIFICATE HOLDER.. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,.the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subJectio the Wins and conditlons•of:the policy, certain policies may require an endorsement; A statement on this certificate does not confer rights to the ceitificate.holder In lieu of such encforsement(s). PRODUCER Heir, :Event InsuranceServices, Inc. 1407 Foothill 131vd.#.228 La Verne, CA 91750 Phone (866) 866-7090 Fax (866) 496-5968 CONTACT Ed Moore NAME: ra: Ext): (866)8.66-7090 AAG.NoI: (866) 49.6596$ a pal�ss edr homevrflitinsiarariee:corn INSURERS) AFFORDING COVERAGE. NAIC d INSURER. A: HDIGIobal Soecialty SE INSURED Life Sports Foundation •99.3.9 1710eftt.St,: #1 05 San. Diego CA 92131 INSURER B ; United States Fire -Insurance Company INSURER C: INSURER 0: INSUR$RE: INSURER F•s. COVERAGE CERTIFICATE NUMBER: REVISION NUMBER: THE Is: TO CERTIFY THAT THE POLICIES CIF INSURANCE' LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED: NOTWITHSTANDING ANY REQUIREMENT,- TERM OR CONDITION OF ANY CONTRACT OR -OTHER DOCUIVIENT''WITH RESPECT TC) WHICH THIS CERTIFICATE MAY BE:ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED: HEREIN IS SUBJECT TO ALL THE TERMS,. EXCLUSIONS AND GONQITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN. REDUCED: BY PAID CLAIMS:. INSR LTRINSR TYPE OFINSURANC6- ADDL SUER WVO POLICY NUMBER POLICY EFF... (MMIDDIYYYY) POLICYEXP. (MMIDDIYYYY) LIMITS A GENERALt.JAEILITY Q CQMMERCIALGENERAL .LIABILITY Q ❑ CLAIMS;MADE ® OCCUR Y N 18LB2151 '04/05/2019 04/08/2019 EACH OCCURRENCE $ 11000;000.00 ED PREMISESMaonce) .$ 300,000:0.0 MEDEXP(Ahyonepeas ri) $ PERSONAL $ ADV INJURY $ •1,909i000:00 ® Participant Lta6ility ® Liquor liability GENERAL AGGREGATE '$ 3,000,000,00 GEN,L AGGREGATE LIMIT APPLIES PER: 11 POLICY ❑ .3E 17 LOC. PRODUCTS.- COMP/OP AGG .$ 2,0.00,000.00 $ A AUTOMOBILE LIABILITY Y N 18LB2151 04/05/2019 04/08I2019 COMBINED SINGLE LIMIT (Ea accident) 1 OOQ;O�Q:00 $ r BOL$LY INJURY (Par -person). . ANY AUTO BODILVINJLIRY(Per accident) $ ALL OWNED SCHEDULED ❑ to • AUT05 PROPERTY DAMAGE (Pereccldent) $ NON -OWNED CI HIRED, AUTOS a AUTOS. $ • ❑ ❑ UMBRELLA LIAB • OCCUR N EACH.00CURRENCE $ • EXCESS LIAR E CLAIMS -MADE AGGREGATE $ ❑ DED i❑ RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS: LIABILITY Y / N ANY.FPROPRIETOR1FARTNERIEXECUTIVE OFFICERIMEMBER .EXCLUDED?; (Mandatory: in NH) N IA WC STATU- OTH- ❑ TORY LIMITS m ER- EL. EACHACCIDEM1IT $ EL DISEASE - EA EMPLOYE $ If yes; descrlke under DESCRIPTION OF OPERATIONS below EL DISEASE - POLICY LIMIT $ B Participant Excess Accident Medical US1203439 04/05/2019 04/08/2619 $25;000.each person, $1.,000 deductible DESCRIPTION QF OPERATIONS 1 LOCATIONS I VEHICLES (Attach ACORD 1.01, Additional. Remarks Schadulo, If more apace Is required) Event: Granfo'ndo San Diego Event. Date: April 7, 201'9 Coverage for Participant Legal Llabi[ity requires that every participant signs a waiver/release. The certificate holder is named as Additional insured, DER CANCELLATION I City of National City c%. Risk Manager 1243 National City Blvd. National City, CA 91950-4301 SHOULD ANY OF -THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED. IN ACCORDANCE WITH THE POLICY PROVISIONS;. AUTHORIZED REPRESENTATIVE ffitil°t.e'— ACORD 25 (2010/05) QF © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 18 95 of 308 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Life Sports Foundation EVENT: ltth Annual Granfondo San Diego Fun Bike Ride DATE OF EVENT: April 7, 2019 APPROVALS: DEVELOPMENT SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE CITY ATTORNEY COMMUNITY SERVICES NEIGHBORHOOD SERVICES YES [ x ] NO [ YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [x] NO [ ] YES [ x ] NO [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ x ] SEE CONDITIONS [ x SEE CONDITIONS [ ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336-4318 No comments FIRE (619) 336-4550 No fees for this event Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. Emergency services access shall be given to all emergency apparatus upon approach 2) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes 3) First Aid will be provided by organization 4) Fees can only be waived by City Council 19 96 of 308 RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned request to for the issuance of a Temporary Use Permit. It is recommended that as a condition of the issuance of the permit that the following documents must be provided: • A valid copy of the Certificate of Liability Insurance. • That the insurance policy must have a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event. • The applicant must provide a separate additional insured endorsement wherein it notes as the additional insured as "The City of National City, its officials, agents, employees and volunteers". • That the insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not then insurance policy must be submitted to the Risk Management Department for review and approval prior to the issuance of the Temporary Use Permit. • The Certificate Holder must reflect: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA. 91950-4301 It should be noted that the Indemnification and Hold Harmless Agreement were properly executed by the applicant at the time the Special Event Application was submitted. PUBLIC WORKS (619)366.4580 No involvement FINANCE Life Sports Foundations needs to apply for a business license. CITY ATTORNEY Approved on condition that Risk Manager approves. COMMUNITY SERVICES No involvement 20 97 of 308 POLICE DEPARTMENT Based on the information provided, the recommendation would be that one officer be assigned to the procession for a period of one to four hours in order to provide a safe traffic break as the cyclists make their way through the proposed intersection. The current officer rate is attached below: That would be for a total of (4) hours of overtime, at a pay rate of $79.60 per hour for a total of $318.40. "Four hours of overtime is the minimum per the NCPOA MOU. ** NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. 21 98 of 308 99 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 100 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit - St. Anthony of Padua Church presentation of the "Live Stations of the Cross" starting at 410 W. 18th Street on April 19, 2019 from 3:00 p.m. to 4:00 p.m. with no waiver of fees. (Neighborhood Services) Please scroll down to view the backup material. 100 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — St. Anthony of Padua Church presentation of the "Live Stations of the Cross" starting at 410 W. 18th Street on April 19, 2019 from 3 p.m. to 4 p.m. with no waiver of fees. PREPARED BY: Dionisia Trejo DEPARTMENT: Nei• •• • .. d Servjs Department PHONE: '(619) 336-4255 APPROVED BY: EXPLANATION: This is a request from St. Anthony of Padua's Church to conduct it's representation of the passion and death of Jesus Christ on April 19, 2019 from 3 p.m. to 4 p.m. Event begins on church grounds; followers will start the church walk on Harding Avenue going northbound until reaching W.16th Street. The church walk will then continue westbound on W.16th Street where they will turn south going onto Wilson Avenue. The walk will then continue southbound on Wilson Avenue to end inside St. Anthony's parking lot on the corner of Wilson Avenue & W.19th Street. During the walk, amplified sound will be used for certain prayers to reflect the presentation and the incidents from station to station. Participants will follow the rules of the road and a Police unit will follow the procession. Note: This event was approved by Council in 2017 and 2018 with no waiver of fees. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS City fee of $272.00 for processing the TUP through various City departments, plus $318.40 for Police Department. Total Fees: $590.40 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions of approval. 1 m of '1r1 CALIFORNIA NATIONAL INCORPORATE Type of Event ❑ Fair/Festival ❑ TUP City of National City • Neighborhood Services Department 1243 National City Boulevard ■ National City, CA 91950 (619) 336-4364 • fax (619) 336-4217 www. nationalcityca.gov Special Event Application ❑ Parade/March ❑ Walk or Run ❑ Concert/Performance ❑ Sporting Event ❑■ Other (specify) Event Name & Location Event Title Live Stations of the Cross RECEIVED FEF] 122019 Event Location (list all sites being requested) St. Anthony of Padua Church Event Times Set -Up Starts Date N/A Time Day of Week Neighborhood Services Department CNy of National City Event Starts 3:OOPM FRIDAY Date 04/19/2019 Time Day of Week Time 4:00pm Day of Week FRIDAY Breakdown Ends Date N/A Time Day of Week Event Ends Date 04/19/2019 Applicant Information Applicant (Your name) Rev. Jose Edmundo Zarate Sponsoring Organization St. Anthony of Padua Event Coordinator (if different from applicant) Judith Navarro Mailing Address 410 W. 18th Street National City, CA 91950 Day Phone 619-477-4520 After Hours Phone 619-267-2820 Cell Fax 619-477-870€ Public Information Phone 619-477-4520 E-mail stanthonyofpadua@sbcglobal.ne Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special event may implicate'fees for City services, which will have to be paid in the City's Finance Department 48 hours prior to the event setip. The undersigned also understands and accepts the City's refund policy for application processing and facility use and that fee'S and charges are adjusted annually and are subject to change, 1 / Signature of Applicant: Date 1 �-%+ 9 102 of 308 Special Event Application (continued) Please cornp'ete the followingsections with as much detail as pcss_ible:since fees -and requirements are. based on the•information yau'"provide:us: - _ Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes No ❑ Are admission, entry, vendor or participant fees required? Yes ❑ No 4 If YES, please explain the purpose and provide amount (s): $ N/A event. Estimated Gross Receipts including ticket, product and sponsorship sales from this $ NIA Estimated Expenses for this event. N/A $ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event ❑ First time event El Returning Event El include site map with application Note that this description may be published in our City Public Special Events Calendar: On Good Friday we will have our annual representation of the Passion & death of Jesus Christ. The procession will begin in front of St. Anthony's Church & end in the church parking lot. Our parish volunteers and everyone in the community is invited to participate in prayer and meditation. Our actors & P.A truck will be walking thru the street and the community will be walking on the sidewalks as we go tru the stations of the cross. Estimated Attendance Anticipated # of Participants: 50 Anticipated # of Spectators: 250 2 103 of 308 Traffic Control, Security, First Aid andAccessibility Requesting to close street(s) to vehicular traffic? Yes ❑ No List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: ■❑ Other (explain) Requesting to post "no parking" notices? Yes ❑ No 0 ❑ Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): O Other (explain) Security and: Crowd Control Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and Internal Security: Volunteers & parish staff will be, in charge of crowd control & we will rely on National City Police for any emergency. Have you hired Professional Security to handle security arrangements for this event? Yes ❑ No 1=1 If YES, name and address of Security Organization Security Director (Name): Phone: If • using the services.of.a,professional security firm AND the event will occur,on City.property, please . provide a copy:of its insurance certificate, evidencing liability with limits of at least•$1 Million dollars'per -occurence/$2 Million dollars aggregate, as well as and additional insured endorsement naming the City of National City, its officers employees,: and agents as additional insureds Evidence of insurance must be provided by the vendor or'its insurer to the City's Risk Manager for review and approval prior.to the v nt: Is this a night event? Yes ❑ No ❑: If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 104 of 308 First Aid Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yes ❑r No ❑ First aid/CPR certified? Yes D No U ❑ First aid station to be staffed by professional company. ® Company .Accessibility' Please describe your Accessibility Plan for access at your event by individuals with disabilities: Elements of your Event Setting up a stage? Yes El No ❑� ❑ Requesting City's PA system ❑ Requesting City Stage; if yes, which size? El Dimensions (13x28) ❑ Dimensions (20x28) ❑ Applicant providing own stage ► (Dimensions) Setting up canopies or tents? # of canopies size # of tents size ❑ No canopies/tents being set up Setting up tables and chairs? ❑ Furnished by Applicant or Contractor # of tables • No tables being set up # of chairs El No chairs being set up ❑ (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables ❑ No tables being set up # of chairs 0 No chairs being set up Contractor Name Contractor Contact Information Address City/State Phone Number 4 105 of 308 Setting up other equipment? ❑ Sporting Equipment (explain) ❑ Other (explain) ❑■ Not setting up any equipment fisted above at event Having amplified sound and/or music? Yes No 1 ❑ PA System for announcements ❑ CD player or DJ music ❑ Live Music ► ❑ Small 4-5 piece live band ► ❑ Large 6+ piece live band ❑ Other (explain) If using live music or a DJ. ► Contractor Name Address City/State Phone Number Using lighting equipment at your event? Yes ❑ No❑■ ❑ Bringing in own lighting equipment ❑ Using professional lighting company ► Company Name Address City/State Using electrical power? Yes ❑ No ❑ Using on -site electricity ❑ Bringing in generator(s) ❑ For sound and/or lighting ❑ For sound and/or lighting Phone Number ❑ For food and/or refrigeration ❑ For food and/or refrigeration Vendor lnormator� ' : " PLEASE MOTE =You may be required to apply for a temporary health permtt if food or beverages are sold of given away during your special event Also 'see `Permits and Compliance' on page 8 in:the Special Event Guide 'For additional- information on obtaining_ a temporary health iro please contact,the County of:San Diego Envnrr�entai Health at (619)'338 23t;3; Having food and non-alcoholic beverages at your event? Yes ❑ No[U ❑ Vendors preparing food on -site ► # ► Business License # If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please specify the method: 0 GAS ❑ ELECTRIC ❑ CHARCOAL ❑ OTHER (Specify): ❑ Vendors bringing pre -packaged food ► # ► Business License # ❑ Vendors bringing bottled, non-alcoholic beverages (Le., bottled water, can soda, etc,) ► # ❑ Vendors selling food # ► Business License #(s) ❑ Vendors selling merchandise # P Business License #(s) 5 106 of 308 ❑ Food/beverages to be handled by organization; no outside vendors D Vendors selling services # ► Business License #(s) ► Explain services ❑ Vendors passing out information only (no business license needed) # P. Explain type(s) of information ❑ No selling or informational vendors at event Having children activities? Yes ❑ No ■❑ PLEASE. NOTE::. In the event inflatable jumps are provided at the event, The City of National City r'equires.commercial liability insurance with limits of at least $1Million dollars per. occurrence/$2 Million dollars':aggregate. In addition,` the'. City of_ National_ City_m.ust be: named as an Additional: Insured, pursuant to a separate; endorsement; -which :shall be provided by the vendor or its insurer to the'City's Risk._ Manager,:along:withthe Certificate of Insurance for approval pcior-to;the event The application should be filed out at least one week: prior to the event There is a_.$25 fee, to process the permit. application:.' For. questions or to obtain acopy of,the;; Facility:Use 4pplication': please contact the. Engineering/Public Works .Department at -(61`9) 336=4580 ❑ Inflatable bouncer house # ❑ Rock climbing wall Height ❑ Inflatable bouncer slide # ❑ Arts & crafts (i.e., craft making, face painting, etc.) ❑ Other Having fireworks or aerial display? Yes ❑ No II ❑ Vendor name and license # Dimensions Duration Number of shells Max. size PLEAS NOTE: - in the event fireworks:.or another'aerial 4isplay;is planned, for; your event, TheCity of. National: City"requires commercial liability insurance with limits of at least_$2 Million dollars per -.: occurrence/ $4=Million;.dollert aggregate: In'.addition; :the"City.`of :National City, must be_ named as an.'. Additional Insured pursuant to -a separate endorsement, which shall be provided_by the vendor: or its insurer to the City's Risk Manager, along with the Certificate of Insurance; for approval prior to the event. _Depending on;the'size"arid/or nature of the fireworks display, the City reserves the right to request higher liability limits, : The vendor Must also obtain a fireworks permit from the National City Fire Department and the cost is .$502 00 Arranging for media coverage? Yes❑ No El ❑ Yes, but media will not require special set-up ❑ Yes, media will require special- set-up. Describe 6 107 of 308 Event Signage PLEASE MOTE: For City sponsored or co -sponsored events, banners publicizing the event May be 'placed on the existing poles on the 1800 block and 3100 block of National City Boulevard. The banners must be made to the City's specifications. Please refer to the City's Special EventGuidebook and Fee •Sehedule for additional information. Are you planning to have signage at your event? Yes ❑ No 0 ❑ Yes, we will post signage # Dimensions ❑ Yes, having inflatable signage # ► (complete Inflatable Signage Request form) ❑ Yes, we will have banners # ❑ What will signs/banners say? ❑ How will signs/banners be anchored or mounted? Waste Management PrLEASE NOTE: One toilet for every 250 people is required, unless the applicant can show that there -;.. a_resufficient facilities in the immediate area available to the public during the event .• Are you planning to provide portable restrooms at the event? Yes ❑ No* If yes, please identify the following: ► Total number of portable toilets: ► Total number of ADA accessible portable toilets: ❑ Contracting with portable toilet vendor. ► Company Phone ► Load -in Day & Time ► Load -out Day & Time ❑ Portable toilets to be serviced. ► Time Set-up, Breakdown, Clean-up Setting up the day before the event? ❑ Yes, will set up the day before the event. ► # of set-up day(s) El No, set-up will occur on the event day Requesting vehicle access onto the turf? ❑ Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ® No, vehicles will load/unload from nearby street or parking lot. 7 108 of 308 NPDES-Litter Fence ❑ City to install litter fence ❑ Applicant to install litter fence Er NIA Breaking down set-up the day after the event? ❑ Yes, breakdown will be the day after the event. ► # of breakdown day(s) ❑i No, breakdown will occur on the event day. How are you handling clean-up? ❑ Using City crews ❑ Using volunteer clean-up crew during and after event. ❑ Using professional cleaning company during and after event. Miscellaneous Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 8 109 of 308 Special Events Pre -Event Storm Water Compliance Checklist I. Special Event Information Name of Special Event: Live Stations of the Cross Event Address: 410 W. 18th Street National City Expected # of Attendees: 250 Event Host/Coordinator: Rev. Jose Edmundo Zarate-Suarez Phone Number: 619-477-4520 II. Storm Water Best Management Practices (BMPs) Review YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: N/A N/A NIA Will enough recycling bins provided for the event? Provide number of recycle bins: N/A N/A N/A Will all portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) N/A N/A N/A Do all storm drains have screens to temporarily protect trash and debris from entering? N/A N/A N/A Are spill cleanup kits readily available at designated spots? NIA N/A N/A * A Post -Event Storm Water Compliance Checklist will be completed by City Staff. 9 110 of 308 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating ofA:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: St. Anthony of Padua Church Rev. Jose Edmundo Zarate-Suarez Person in Charge of Activity: Address: 410 W. 18th Street National City, CA 91950 Telephone: 619-477-4520 Date(s) of Use: 04/19/2019 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, dea tr pr►.erty dam gel, or both, or any litigation and other liability, including attorney d the cost of litigation, arising out of or related to the use of public property.ts ' the . ctivity take and r the permit by the permittee or its agents, employe ctors. Signature of Applicant: Official Title: Pastor Date: (2, -2p1 5 For Office Use Only Certificate of Insurance Approved Date I0 111 of 308 2/2/2016 410 W 18th St - Googie Maps Go gleMaps 410W18thSt .apIs: Split ■ „- GOT a Abpi.••pQ•x Scrv.pe: GS V.J 16ir'7t c L Cr 1 IWpv'y Mylat ktor • Bay ury w•tv Q 7 • 9 t. Boo. Sd.rn b 410 W 18th St National City, CA 91950 Anbdv Fhldnny •,� •7a4ucic Goggle .ae 0PIt46..■rie �J lE.�.St Vohs MY. nnA R Sappiy v w;.r a SyaR41c ff y-ah ^.ter rr b C•en Sm.O.tgp 14 •..e Ca•p.l Jr SoutLx•Avio Body ■ BdYo Stm• 51 .e • 'Ors. a. Can, know.. '050 y1 ■ Py !f N ASO b.vnv.y Snwc ' • a^� S.04,1 lnsannvr. Map data ©2016 Googie 100 ft taco• KI Wow WO LI I 11 112 of 308 ; :f: ; (''v.jr:. i: i '. ., .. 1.. "s.,:;X . X-z, <, ,,. u y: wt ,.w....r?.r.....:,... ... .. ,,:,..' ._ � �, .1,,, r....,.� ....a,,:R,,.;i..:;. ;;_t . 9.- .. .,r. ,.,1, ..4. " ).. .., - a .x szFOEA µrDatc 2/25/2019 tCertificate of Coverage t a -7.m:„,-,sd,;r,.t-a..x .P;.a.8:::...3:4,i+ +a+d;:izd',-A-,,-1'...... «x,..:-:a..r:.....w1 : a>..x,5<S �' 'r. ha":5,:9.d -�:•tiDfa :.1 .0 Certificate Holder The Roman Catholic Bishop of San Diego, A Corporation Sole Pastoral Center . P.O. Box 85728 San Diego, CA 92186 This Certificate is issued as a matter of information only and confers no rights upon the holder of this certificate. This certificate does not amend, extend or alter the coverage afforded below. Company Affording Coverage THE CATHOLIC MUTUAL RELIEF SOCIETY OF AMERICA 10843 OLD MILL RD OMAHA, NE 68154 Covered Location St. Anthony of Padua Parish 410 West 18th Street National City, CA 91950 .�; M+?p v lr4, w s. .ri ', p dS:F ria.{y .vCdsf.. C....avesa..nges '�..,....,..i,sri L.rC, }u.F r .rc..u,...•.r..uC.w. ...F..:w. IY.a.','.a Y%.. .i,. r, IaaFA�TY =klblAt^.,XasifdIa9 ? . This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and conditions of such coverage. Limits shown may have been reduced by paid claims. of Coverage Typeg Certificate Number Coverage Effective Date Coverage Expiration Date Limits Property Real & Personal Property D. General Liability 8585 7/1/2018 7/1/2019 Each Occurrence 1,000,000 Geaieral Aggregate ✓ Occurrence Products-Comp/OP Agg & Adv Injury Claims MadePersonal Fire Damage (Any one fire) Med Exp (Any one person) Excess Liability Each Occurrence Annual Aggregrate Other Each Occurrence Claims Made Annual Aggregrate Limit/Coverage • Description of Operations/Locations/Vehicles/Special Items (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language) Coverage extends only for claims directly arising out of the St. Anthony of Padua Parish Live Stations of the Cross event, taking place on April 19, 2019, from 3 pm to 4 pm. Procession begins in from of St. Anthony's Church, and ends in the church parking lot utilizing Harding Avenue, West 19th Street, Wilson Avenue, and West 18th Street, Liability coverage extends only for claims occurring during the date and time of the St. Anthony of Padua event. The City of National City, its officials, agents and employees are named as additional protected person(s) as it pertains to passive negligence only. .' Holder of Certificate _ _ Cancellation Additional Protected Person(s) City of National City Risk Management Department 1243 National City Blvd. National City, CA 91950 . Should before endeavor certificate impose its agents any of the above described the expiration date thereof, to mail 30 coverages be cancelled the issuing company will days written notice to the holder of but failure to mail such notice shall of any kind upon the company, named to the left, no obligation or liability or representatives. Authorized Representative % (, . 911—A—L"-: 0168008009 113 of 308 12 ENDORSEMENT (TO BE ATTACHED TO CERTIFICATE) Effective Date of Endorsement: 4/19/2019 Cancellation Date of Endorsement: 4/20/2019 Certificate Holder: The Roman Catholic Bishop of San Diego, A Corporation Sole Pastoral Center P.O. Box 85728 Location: St, Anthony of Padua Parish 410 West 18th Street National City, CA 91950 Certificate No. 8585 of The Catholic Mutual Relief Society of America is amended as follows: SECTION II - ADDITIONAL PROTECTED PERSON(S) It is understood and agreed that Section II - Liability (only with respect to Coverage D - General Liability), is amended to include as an Additional Protected Person(s) members of the organizations shown in the schedule, but only with respect to their liability for the Protected Person(s) activities or activities they perform on behalf of the Protected Person(s). It is further understood and agreed that coverage extended under this endorsement is limited to and applies only with respect to liability assumed by contract or agreement; and this extension of coverage shall not enlarge the scope of coverage provided under this certificate or increase the limit of liability thereunder. Unless otherwise agreed by contract or agreement, coverage extended under this endorsement to the Additional Protected Person(s) will not precede the effective date of this certificate of coverage endorsement or extend beyond the cancellation date. Schedule - ADDITIONAL PROTECTED PERSON(S) City of National City Risk Management Department 1243 National City Blvd. National City, CA 91950 Remarks (the following language supersedes any other language in this endorsement or the Certificate in conflict with this language): Coverage extends only for claims directly arising out of the St. Anthony of Padua Parish Live Stations of the Cross event, taking place on April 19, 2019, from 3 pm to 4 pm. Procession begins in from of St. Anthony's Church, and ends in the church parking lot utilizing Harding Avenue, West 19th Street, Wilson Avenue, and West 18th Street. Liability coverage extends only for claims occurring during the date and time of the St. Anthony of Padua event. The City of National City, its officials, agents and employees are named as additional protected person(s) as it pertains to passive negligence only. AuthorizgC1 Representative PKS-122(10-11) 13 114 of 308 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMI111ENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: St, Anthony of Padua EVENT: Live Stations of the Cross DATE OF EVENT: April 19, 2019 APPROVALS: DEVELOPMENT SERVICES YES [ x ] NO [ ] SEE CONDITIONS [ ] RISK MANAGER YES [x ] NO [ ] SEE CONDITIONS [ x] PUBLIC WORKS YES [x ] NO [ ] SEE CONDITIONS [ ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x FIRE YES [x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] CITY ATTORNEY YES {x ] NO [ ] SEE CONDITIONS [ x ] COMMUNITY SERVICES YES [x ] NO [ ] SEE CONDITIONS [ NEIGHBORHOOD SERVICES YES [x ] NO [ ] SEE CONDITIONS [ x CONDITIONS OF APPROVAL: DEVELOPMENT SERVICES (619) 336.4318 No comments RISK MANAGER (619) 336-4370 Risk Management has reviewed the Certificate of Coverage and supporting additional insured endorsement and is of the opinion that they have complied substantially with the City's insurance requirements. You may move forward with your internal review process. PUBLIC WORKS (619)366.4580 No involvement 14 115 of 308 FINANCE No comments FIRE (619) 336-4550 NO INSPECTION REQUIRED NO CHARGE FOR THIS EVENT Stipulations required by the Fire Department for this event are as follows: 1) Maintain Fire Department access at all times. 2) Means of egress shall not be obstructed in any manner and shall remain free of any material or matter where its presence would obstruct or render the means of egress hazardous. 3) Access for Fire Department shall be maintained at all times. At no time shall fire lanes, fire hydrants, fire protection systems of all types etc. be obstructed at any time. A minimum of 20 feet wide shall be maintained for the use of fire lanes. If you have any questions please feel free to contact me. POLICE DEPARTMENT Based on the information provided, the recommendation would be that one officer be assigned to the procession for a period of four hours in order to provide a safe traffic break as the procession makes its way around the proposed route. The current officer rate is attached below: That would be for a total of (4) hours of overtime, at a pay rate of $79.60 per hour for a total of $318.40 **Four hours of overtime is the minimum per the NCPOA MOU. ** Participants will follow the rules of the road and a Police unit will follow the procession. 116 of 308 CITY ATTORNEY Approved on condition that Risk Manager approves. COMMUNITY SERVICES No involvement NEIGHBORHOOD SERVICES Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. 16 117 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 118 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended December 31, 2018. (Finance) Please scroll down to view the backup material. 118 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: Investment Report for the quarter ended December 31, 2018. PREPARED BY: ge,sedd Gail PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: ``'e/eG,FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended December 31, 2018. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Investment Listings 119 of 308 CALIFORNIA -f- (...0o INCORPORATED City Council Staff Report March 19, 2019 ITEM Staff Report: Investment Report for the quarter ended December 31, 2018. BACKGROUND The California Government Code (§ 53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: ➢ type of investment; ➢ issuer (bank or institution); ➢ date of maturity; ➢ dollar amount invested; and ➢ current market valuation as of the date of the report. In addition, the Government Code (§ 53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§ 53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of December 31, 2018 is summarized below and compared to the balance as of December 31, 2017. Table 1 12/31/18 12/31/17 Book Value 1 $51,498,361 $60,163,169 Market Value 2 $51,524,456 $60,064,162 (1) actual cost of investments (2) amount at which the investments could be sold The California Treasurer's Local Agency Investment Fund ("LAIF") and The County of San Diego Pooled Money Fund comprise 41.27% of the City of National City's total investment portfolio (25.19% and 16.08%, respectively). These are liquid investment pools that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a 120 of 308 Page 2 Staff Report: Investment Report for the quarter ended December 31, 2018. March 19, 2019 withdrawal request with no penalty. The remainder of the City's portfolio is composed of investments that may be liquidated at any time. However, these investments likely do not provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation/withdrawal of these investments is at the risk of loss andlor penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of December 31, 2018 Table 2 Issuer/Manager Total Market % of Book Value Market Value' YTM Portfolio Local Agency Investment Fund $12,891,388 2 $12,976,602 2.29% 3 25.19% Chandler Asset Management 30,300,545 30,262,854 2.69% 58.73% County of San Diego 8,306,428 8,285,000 2.36% 16.08% Totals for December 31, 2018 $51,498,361 $51,524,456 100.00% ' includes accrued interest 2 includes LAIF participation factor of 0.999051127 3 calculated on 30/360 basis TOTAL MARKET VALUE $51,524,456 County of San Diego $8,285,000 I 111111.111 Chandler Asset Management $30,262,854 Local Agency Investment Fund $12,976,602 121 of 308 Page 3 Staff Report: Investment Report for the quarter ended December 31, 2018. March 19, 2019 Table 3 INVESTMENT PERFORMANCE BY ISSUER/MANAGER For the Quarter Ended December 31, 2018 Total Market Value' Issuer/Manager Period Yield 12/31/18 9/30/18 Change Return (Net)2 Local Agency Investment Fund $12,976,602 $17,653,293 ($4,676,691)3 0.60% 2.44% Chandler Asset Management 30,262,854 29,928,281 334,573 1.14% NA County of San Diego 8,285,000 8,204,000 81,000 0.53% 2.14% Totals for December 31, 2018 $51,524,456 $55,785,574 ($4,261,118) 0.44% 4 1 includes accrued interest 2 annualized 3 total include withdrawals of: $1,200,000 (11/13/18), $1,600,000 (11/29/18), $1,000,000 (12/11/18), $1,000,000 (12/21/18), plus gains or losses 4 weighted COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§ 53601 et seq). FINANCIAL STATEMENT Realized and unrealized gains for the period, reflected below, were $184,570. These changes include changes in security market values, gain or loss from the sale of assets, accrued interest, and reinvested interest/earnings. Table 4 Issuer/Manager Gain/(Loss) Chandler Asset Management $ 46,944 County of San Diego 40,180 LAIF 97,446 Totals for December 31, 2018 $ 184,570 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended December 31, 2018. 122 of 308 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Effective Transaction Tran Date Date 12/11/2018 12/11/2018 12/21/2018 12/21/2018 Account Summary Total Deposit: Total Withdrawal: Type RW RW PMIA Average Monthly Yields Account Number: 98-37-576 Tran Type Definitions Confirm Number Authorized Caller 1591781 MARK ROBERTS 1592602 MARK ROBERTS 0.00 Beginning Balance: -2,000,000.00 Ending Balance: Amount -1,000,000.00 -1,000,000.00 www.treasurer.ca.gov/pmia-laif/laif.asp January 08, 2019 December 2018 Statement 14,891,388.36 12,891,388.36 https://laifms.treasurer.ca.gov/RegularStatement.aspx 123 of 308 1/8/2019 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Effective Transaction Tran Date Date 11/13/2018 11/13/2018 11/29/2018 11/29/2018 Account Summary Total Deposit: Total Withdrawal: Type RW RW PMIA Average Monthly Yields Account Number: 98-37-576 Tran Type Definitions Confirm Number Authorized Caller 1589944 MARK ROBERTS 1590998 MARK ROBERTS 0.00 Beginning Balance: -2,800,000.00 Ending Balance: Amount -1,200,000.00 -1,600,000.00 www.treasurer.ca.gov/pmia-laif/laif.asp January 08, 2019 November 2018 Statement 17,691,388.36 14,891,388.36 https://laifms.treasurer.ca.gov/RegularStatement.aspx 124 of 308 1/8/2019 LAIF Regular Monthly Statement Page 1 of 1 Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 PMIA Average Monthly Yields Account Number: 98-37-576 Tran Type Definitions www.treasurer.ca.gov/pmia-laif/laif.asp November 20, 2018 October 2018 Statement Effective Transaction Tran Confirm Date Date Type Number Authorized Caller Amount 10/15/2018 10/12/2018 QRD 1587814 SYSTEM 116,643.89 Account Summary Total Deposit: 116,643.89 Beginning Balance: 17,574,744.47 Total Withdrawal: 0.00 Ending Balance: 17,691,388.36 https://laifms.treasurer.ca.gov/RegularStatement.aspx 125 of 308 11/20/2018 Untitled Page Page 1 of 1 BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name NATIONAL CITY Account Number 98-37-576 As of 01/15/2019, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 12/31/2018. Earnings Ratio Interest Rate Dollar Day Total Quarter End Principal Balance Quarterly Interest Earned $ $ .00006573663340150 2.40% 1,482,374,714.66 12,891,388.36 97,446.32 http://laif.sco.ca.gov/Result.aspx 126 of 308 1/31/2019 o,NVESlg,4� State of California W PMIA 9c Pooled Money Investment Account d Market Valuation s9Feii, 4UI0C\Y•A`��o 12/31/2018 Carrying Cost Plus Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury: Bills $ 16,494,774,781.04 $ 16,650,272,651.45 $ 16,646,254,000.00 NA Notes $ 26,084,822,813.35 $ 26,080,601,689.42 $ 26,027,720,500.00 $ 95,204,336.00 Federal Agency: SBA $ 733,319,305.60 $ 733,319,305.60 $ 725,337,181.24 $ 1,533,321.99 MBS-REMICs $ 25,252,637.32 $ 25,252,637.32 $ 25,738,470.69 $ 117,951.22 Debentures $ 2,067,679,296.33 $ 2,067,564,886.61 $ 2,060,749,900.00 $ 9,201,096.20 Debentures FR $ - $ - $ - $ - Debentures CL $ 100,000,000.00 $ 100,000,000.00 $ 99,761,500.00 $ 594,375.00 Discount Notes $ 11,645,482,250.14 $ 11,720,182,916.69 $ 11,717,455,500.00 NA Supranational Debentures $ 489,261,978.98 $ 489,261,978.98 $ 489,012,600.00 $ 2,258,474.00 Supranational Debentures FR $ 150,312,991.24 $ 150,312,991.24 $ 150,570,884.05 $ 793,633.61 CDs and YCDs FR $ 525,000,000.00 $ 525,000,000.00 $ 525,074,250.00 $ 1,941,077.42 Bank Notes $ 850,000,000.00 $ 850,000,000.00 $ 849,554,819.14 $ 8,304,430.54 CDs and YCDs $ 12,900,000,000.00 $ 12,900,000,000.00 $ 12,895,987,828.73 $ 77,810,611.13 Commercial Paper $ 5,751,563,722.24 $ 5,773,027,569.44 $ 5,772,338,388.88 NA Corporate: Bonds FR $ - $ - $ - $ - Bonds $ - $ - $ - $ - Repurchase Agreements $ - $ - $ - $ - Reverse Repurchase $ - $ - $ - $ - Time Deposits $ 4,647,740,000.00 $ 4,647,740,000.00 $ 4,647,740,000.00 NA AB 55 & GF Loans $ 797,898,000.00 $ 797,898,000.00 $ 797,898,000.00 NA TOTAL $ 83,263,107,776.24 $ 83,510,434,626.75 $ 83,431,193,822.73 $ 197,759,307.11 Fair Value Including Accrued Interest * Governmental Accounting Standards Board (GASB) Statement #72 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). $ 83,628,953,129.84 The value of each participating dollar equals the fair value divided by the amortized cost (0.999051127). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,981,022.54 or $20,000,000.00 x 0.999051127. 127 of 308 ICity of National City -Account #10162 MONTHLY ACCOUNT STATEMENT DECEMBER 1, 2018 THROUGH DECEMBER 31, 2018 Chandler Team: For questions about your account, please call (800) 317-4747, or contact operations@chandlerasset.com Custodian Bank of New York Mellon Lauren Dehner (904) 645-1918 CHANDLER ASSET MANAGEMENT chandlerasset,com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures. 128 of 308 City of National City Account#10162 Portfolio Summary As of December 31, 2018 CM PORTFOLIO CHARACTERISTICS Average Modified Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.73 1.89% 2.08% 2.69% AA+/Aa1 1.95 yrs 1.80 yrs SECTOR ALLOCATION Agency US Treasury US Corp ABS - 8.4% Comm Paper■ 4.0% Neg CD 2.0% Supras I 1.7% Money Mkt Fd 0.1% PERFORMANCE REVIEW 22.8% 31.6% 29.4% ACCOUNT SUMMARY Beg. Values as of 11/30/18 End Values as of 12/31/18 Market Value Accrued Interest Total Market Value Income Earned Cont/WD Par Book Value Cost Value 29,928,041 120,419 30,120,319 142,535 30,048,460 46,286 30,453,640 30,277,158 30,277,158 30,262,854 46,944 -2,167 30,484,296 30,300,545 30,300,545 MATURITY DISTRIBUTION 30% 25% 20% 15% 10% 5% 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5+ Maturity (Yrs) TOP ISSUERS Government of United States Federal Home Loan Mortgage Corp Federal Home Loan Bank Federal National Mortgage Assoc Berkshire Hathaway Toronto Dominion Holdings MUFG Bank Ltd/NY Toyota Motor Corp Total 29.4% 13.8% 10.6% 5.9% 2.6% 2.0% 2.0% 2.0% 68.3% CREDIT QUALITY (S&P) AA (70.9%) A (14.1%) TOTAL RATE OF RETURN City of National City ICE BAML 1-3 Yr US Treasury/Agency Index ICE BAML 1-3 Yr US Corp/Govt Rated AAA -A Index 1M 3M YTD 1YR 0.72% 1.14% 1.70% 1.70% 0.79% 1.29% 1.60% 1.60% 0.78% 1.23% 1.64% 1.64% Annualized 2YRS 1.25% 1.02% 1.17% 3YRS 1.21% 0.98% 1.14% 5YRS 0.97% 0.82% 0.96% 10YRS 2/29/2012 N/A 0.84% N/A 0.72% N/A 0.91% Chandler Asset Management - CONFIDENTIAL Paee 1 Execution Time: 1/2/2015 129 of 308 Statement of Compliance As of December 31, 2018 City of National City Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. CM Category Standard Comment Municipal Securities BBB rated equivalent by a NRSRO or 4th highest general classification by a NRSRO; 30% maximum Complies Treasury Issues No Limitation Complies Agency Issues No Limitation Complies Supranationals "AA" rated or higher by a NRSRO; 30% maximum; U.S. dollar denominated; Issued by: IBRD, IFC, IADB Complies "A-1" rated or higher by at least two NRSR0s; and "A" rated long term debt by two NRSR0s; 40% maximum; 180 days max Banker's Acceptances Complies maturity "A-1" rated or higher by at least two NRSR0s; and "A" rated long term debt by two NRSR0s; 25% maximum; 270 days max Commercial Paper Complies maturity FDIC insured Time Deposits/ Certificates Amount per institution limited to the max covered under FDIC; 30% maximum combined certificates of deposit including of Deposit CDARS Complies "A" rated or higher by at least two NRSROs; and/or have short term debt rated "Al" or higher by at least two NRSROs; 30% Negotiable Certificates of Deposit Complies maximum Corporate Medium Term Notes "A" rated or better by at least two NRSROs; 30% maximum; Issued by corporations organized and operating within the U.S. Complies Money Market Mutual Funds AAA rated or equivalent by at least two NRSR0s; 20% maximum; SEC registered with assets under management in excess of Complies $500 million Mortgage Pass-throughs, CMOs and Asset "AA" rated or better by two NRSROS; "A" rated or higher for the issuer's debt by two NRSROs; 20% maximum Complies Backed Securities Local Agency Investment Fund - LAIF maximum LAIF program; Currently not used by investment adviser Complies Inverse floaters; Ranges notes; Interest -only strips from mortgaged backed securities; Zero interest accrual securities; Prohibited Securities Complies Reverse Repurchase Agreements; Foreign currency denominated sec Callable Securities 20% maximum (does not include "make whole call" securities) Complies Maximum Issuer 5% max (except US Government, its agencies and enterprises) Complies Maximum maturity 5 years Complies 130 of 308 City of National City Account #10162 Reconciliation Summary As of December 31, 2018 BOOK VALUE RECONCILIATION BEGINNING BOOK VALUE Acquisition + Security Purchases + Money Market Fund Purchases + Money Market Contributions + Security Contributions + Security Transfers Total Acquisitions $842,005.86 $683,096.82 $0.00 $0.00 $0.00 $30,277,158.34 Dispositions - Security Sales - Money Market Fund Sales - MMF Withdrawals - Security Withdrawals - Security Transfers - Other Dispositions - Maturites - Calls - Principal Paydowns Total Dispositions $0.00 $850,989.88 $2,166.83 $0.00 $0.00 $0.00 $550,000.00 $0.00 $99,284.78 $1,525,102.68 $1,502,441.49 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss $725.74 ENDING BOOK VALUE $725.74 $30,300,545.27 CAI CASH TRANSACTION SUMMARY BEGINNING BALANCE Acquisition Contributions Security Sale Proceeds Accrued Interest Received Interest Received Dividend Received Principal on Maturities Interest on Maturities Calls/Redemption (Principal) Interest from Calls/Redemption Principal Paydown Total Acquisitions Dispositions Withdrawals Security Purchase Accrued Interest Paid Total Dispositions $0.00 $0.00 $0.00 $33,473.60 $338.44 $550,000.00 $0.00 $0.00 $0.00 $99,284.78 $683,096.82 $ 2,166.83 $842,005.86 $8,984.02 $853,156.71 $191,953.20 ENDING BOOK VALUE $21,893.31 Chandler Asset Management - CONFIDENTIAL Paee 3 Execution Time: 1/2/2015 131 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income FIXED INCOME 02582JHE3 American Express Credit 2017-3 A 1.77% Due 11/15/2022 02587AAJ3 American Express Credit 2017-1 1.93% Due 09/15/2022 07/03/2018 07/06/2018 190,000.00 186,318.75 0.00 0.00 186,318.75 149.47 280.25 149.47 280.25 0.00 0.00 0.00 280.25 07/16/2018 295,464.84 257.33 0.00 07/18/2018 0.00 482.50 0.00 300,000.00 0.00 257.33 0.00 295,464.84 482.50 482.50 280.25 482.50 02665WAZ4 American Honda Finance Note 2.45% Due 09/24/2020 07/11/2017 405,848.00 1,823.89 0.00 07/14/2017 0.00 0.00 0.00 400,000.00 0.00 2,640.56 0.00 405,848.00 816.67 816.67 816.67 037833AQ3 Apple Inc Note 2.1% Due 05/06/2019 Various 406,652.60 583.33 0.00 Various 0.00 0.00 0.00 400,000.00 0.00 1,283.33 0.00 406, 652.60 700.00 700.00 700.00 06051GEU9 Bank of America Corp Note 3.3% Due 01/11/2023 06406RAA5 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.6% Due 02/07/2022 12/27/2018 0.00 0.00 0.00 12/31/2018 393,500.00 (6,233.33) 0.00 400,000.00 0.00 6,233.33 0.00 393,500.00 0.00 0.00 0.00 08/14/2018 392,152.00 3,293.33 0.00 08/16/2018 0.00 0.00 0.00 400,000.00 0.00 4,160.00 0.00 392,152.00 866.67 866.67 866.67 084664CG4 Berkshire Hathaway Note 1.7% Due 03/15/2019 10/17/2018 498,295.00 1,794.44 0.00 10/19/2018 0.00 0.00 0.00 500,000.00 0.00 2,502.78 0.00 498,295.00 708.34 708.34 708.34 084670BL1 Berkshire Hathaway Note 2.1% Due 08/14/2019 01/26/2017 287,815.80 1,778.88 0.00 01/31/2017 0.00 0.00 0.00 285,000.00 0.00 2,277.63 0.00 287,815.80 498.75 498.75 498.75 161571HF4 Chase CHAIT 2016-A5 1.27% Due 07/15/2021 05/23/2018 541,384.77 310.44 0.00 05/25/2018 0.00 582.08 0.00 550,000.00 0.00 310.44 0.00 541,384.77 582.08 582.08 582.08 Chandler Asset Management - CONFIDENTIAL Page 14 Execution Time: 1/2/2015 132 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 166764AR1 22160KAJ4 Chevron Corp Callable Note Cont 2/3/2020 1.961% Due 03/03/2020 Costco Wholesale Corp Note 2.15% Due 05/18/2021 12/13/2017 12/15/2017 400,000.00 399,064.00 0.00 0.00 399,064.00 1,917.42 0.00 2,571.09 653.67 0.00 0.00 0.00 653.67 653.67 07/25/2017 401,208.00 07/28/2017 0.00 400,000.00 0.00 401, 208.00 310.56 0.00 1,027.22 716.66 0.00 0.00 0.00 716.66 716.66 3130A7CV5 FHLB Note 1.375% Due 02/18/2021 10/13/2016 490,960.40 1,927.67 0.00 10/14/2016 0.00 0.00 0.00 490,000.00 0.00 2,489.13 0.00 490,960.40 561.46 561.46 561.46 3130AABG2 FHLB Note 1.875% Due 11/29/2021 03/08/2017 559,044.90 58.85 0.00 03/09/2017 0.00 0.00 0.00 565,000.00 0.00 941.67 0.00 559,044.90 882.82 882.82 882.82 3133782M2 FHLB Note 1.5% Due 03/08/2019 05/28/2015 443,207.60 1,521.67 0.00 05/29/2015 0.00 0.00 0.00 440,000.00 0.00 2,071.67 0.00 443,207.60 550.00 550.00 550.00 313378WG2 FHLB 03/13/2018 596,646.00 3,333.33 0.00 Note 03/14/2018 0.00 0.00 0.00 2.5% Due 03/11/2022 600,000.00 0.00 4,583.33 0.00 596, 646.00 1,250.00 1,250.00 1,250.00 313379Q69 FHLB Note 2.125% Due 06/10/2022 06/20/2017 607,110.00 6,056.25 0.00 06/21/2017 0.00 6,375.00 0.00 600,000.00 0.00 743.75 0.00 607,110.00 1,062.50 1,062.50 1,062.50 313380FB8 FHLB Note 1.375% Due 09/13/2019 Various 536,816.60 1,608.75 0.00 Various 0.00 0.00 0.00 540,000.00 0.00 2,227.50 0.00 536,816.60 618.75 618.75 618.75 3133EFSJ7 FFCB Note Due 12/14/2018 12/10/2015 549,279.50 3,316.81 0.00 12/14/2015 0.00 3,575.00 0.00 0.00 549, 279.50 0.00 0.00 0.00 258.19 258.19 258.19 Chandler Asset Management - CONFIDENTIAL Page 15 Execution Time: 1/2/2015 133 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3133EFW52 FFCB Note 1.15% Due 07/01/2019 3135G0D75 FNMA Note 1.5% Due 06/22/2020 04/08/2016 04/11/2016 400,000.00 401,956.00 0.00 0.00 401,956.00 1,916.67 0.00 2,300.00 383.33 0.00 0.00 0.00 383.33 383.33 12/17/2015 568,778.50 12/21/2015 0.00 575,000.00 0.00 568,778.50 3,809.38 4,312.50 215.63 718.75 0.00 0.00 0.00 718.75 718.75 3135G0N82 FNMA Note 1.25% Due 08/17/2021 01/26/2017 425,444.80 1,588.89 0.00 01/31/2017 0.00 0.00 0.00 440,000.00 0.00 2,047.22 0.00 425,444.80 458.33 458.33 458.33 3135G0T78 FNMA Note 2% Due 10/05/2022 12/12/2017 494,215.00 1,555.56 0.00 12/13/2017 0.00 0.00 0.00 500,000.00 0.00 2,388.89 0.00 494,215.00 833.33 833.33 833.33 3135G0U27 3137EADB2 FNMA Note 2.5% Due 04/13/2021 FHLMC Note 2.375% Due 01/13/2022 07/23/2018 297,771.00 1,000.00 0.00 07/24/2018 0.00 0.00 0.00 300,000.00 0.00 1,625.00 0.00 297,771.00 625.00 625.00 625.00 Various 585,310.00 5,234.90 0.00 Various 0.00 0.00 0.00 575,000.00 0.00 6,372.92 0.00 585, 310.00 1,138.02 1,138.02 1,138.02 3137EADK2 FHLMC Note 1.25% Due 08/01/2019 05/05/2015 446,149.35 1,875.00 0.00 05/06/2015 0.00 0.00 0.00 450,000.00 0.00 2,343.75 0.00 446,149.35 468.75 468.75 468.75 3137EADM8 FHLMC 05/05/2015 444,822.75 921.88 0.00 Note 05/06/2015 0.00 0.00 0.00 1.25% Due 10/02/2019 450,000.00 0.00 1,390.63 0.00 444,822.75 468.75 468.75 468.75 3137EADR7 FHLMC Note 1.375% Due 05/01/2020 08/24/2016 460,332.60 521.35 0.00 08/25/2016 0.00 0.00 0.00 455,000.00 0.00 1,042.71 0.00 460,332.60 521.36 521.36 521.36 Chandler Asset Management - CONFIDENTIAL Page 16 Execution Time: 1/2/2015 134 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 CA% Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3137EAEF2 FHLMC Note 1.375% Due 04/20/2020 3137EAEK1 FHLMC Note 1.875% Due 11/17/2020 04/27/2017 04/28/2017 460,000.00 457, 741.40 0.00 0.00 457,741.40 720.35 0.00 1,247.43 527.08 01/18/2018 594,780.00 01/19/2018 0.00 600,000.00 0.00 594,780.00 437.50 0.00 1,375.00 937.50 0.00 0.00 0.00 527.08 527.08 0.00 0.00 0.00 937.50 937.50 3137EAEL9 FHLMC Note 2.375% Due 02/16/2021 03/13/2018 598,068.00 4,156.25 0.00 03/14/2018 0.00 0.00 0.00 600,000.00 0.00 5,343.75 0.00 598,068.00 1,187.50 1,187.50 1,187.50 3137EAEN5 FHLMC Note 2.75% Due 06/19/2023 11/26/2018 593,214.00 7,791.67 0.00 11/27/2018 0.00 8,616.67 0.00 600,000.00 0.00 550.00 0.00 593, 214.00 1,375.00 1,375.00 1,375.00 3695506E7 General Dynamics Corp Note 3% Due 05/11/2021 40428HPV8 HSBC USA Inc Note 2.75% Due 08/07/2020 Various 397,216.30 666.66 0.00 Various 0.00 0.00 0.00 400,000.00 0.00 1,666.66 0.00 397,216.30 1,000.00 1,000.00 1,000.00 11/16/2017 293,569.90 2,525.42 0.00 11/20/2017 0.00 0.00 0.00 290,000.00 0.00 3,190.00 0.00 293,569.90 664.58 664.58 664.58 43814PAB6 Honda Auto Receivables Owner T 17-3 A2 1.57% Due 01/21/2020 09/25/2017 55,337.29 31.38 0.00 09/29/2017 0.00 72.41 0.00 44,298.79 11,042.43 25.11 0.00 44,294.86 66.14 66.14 66.14 43814UAG4 Honda Auto Receivables 2018-2 A3 3.01% Due 05/18/2022 05/22/2018 174,996.19 190.22 0.00 05/30/2018 0.00 438.96 0.00 175,000.00 0.00 190.22 0.00 174,996.19 438.96 438.96 438.96 43815HAC1 Honda Auto Receivables Owner 2018-3 A3 2.95% Due 08/22/2022 08/21/2018 254,965.01 208.96 0.00 08/28/2018 0.00 626.87 0.00 255,000.00 0.00 208.96 0.00 254,965.01 626.87 626.87 626.87 Chandler Asset Management - CONFIDENTIAL Page 17 Execution Time: 1/2/2015 135 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 459200HM6 IBM Corp Note 1.625% Due 05/15/2020 45950KCM0 International Finance Corp Note 2.25% Due 01/25/2021 02/07/2018 02/09/2018 400,000.00 392, 596.00 0.00 0.00 392,596.00 288.89 0.00 830.56 541.67 01/24/2018 01/26/2018 500,000.00 498, 580.00 0.00 0.00 498, 580.00 3,937.50 0.00 4,875.00 937.50 0.00 0.00 0.00 541.67 541.67 0.00 0.00 0.00 937.50 937.50 46625HKA7 JP Morgan Chase Callable Note Cont 12/23/2019 2.25% Due 01/23/2020 08/23/2017 08/28/2017 400,000.00 403,336.00 0.00 0.00 403,336.00 3,200.00 0.00 3,950.00 750.00 0.00 0.00 0.00 750.00 750.00 47788BAB0 John Deere Owner Trust 2017-B A2A 1.59% Due 04/15/2020 07/11/2017 07/18/2017 46,532.82 54, 378.28 0.00 7,849.51 46,528.77 38.43 72.06 32.88 66.51 0.00 0.00 0.00 66.51 66.51 47788EAB4 John Deere Owner Trust 2018-B A2 2.83% Due 04/15/2021 594918BG8 Microsoft Callable Note Cont. 10/03/20 2% Due 11/03/2020 07/18/2018 399,983.60 503.11 0.00 07/25/2018 0.00 943.33 0.00 400,000.00 0.00 503.11 0.00 399,983.60 943.33 943.33 943.33 07/11/2017 270,999.00 420.00 0.00 07/14/2017 0.00 0.00 0.00 270,000.00 0.00 870.00 0.00 270,999.00 450.00 450.00 450.00 65478GAB6 Nissan Auto Receivables Owner 2017-B A2A 1.56% Due 05/15/2020 08/16/2017 211,002.29 146.30 0.00 08/23/2017 0.00 274.31 0.00 179,602.91 31,406.44 124.52 0.00 179,595.85 252.53 252.53 252.53 68389XBK0 Oracle Corp Callable Note Cont 8/01/21 1.9% Due 09/15/2021 10/26/2017 395,816.00 1,604.44 0.00 10/31/2017 0.00 0.00 0.00 400,000.00 0.00 2,237.78 0.00 395,816.00 633.34 633.34 633.34 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 07/28/2022 04/24/2018 385,792.00 3,348.33 0.00 04/26/2018 0.00 0.00 0.00 400,000.00 0.00 4,165.00 0.00 385,792.00 816.67 816.67 816.67 Chandler Asset Management - CONFIDENTIAL Page 18 Execution Time: 1/2/2015 136 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 857477AV5 State Street Bank Note 1.95% Due 05/19/2021 89237RAB4 Toyota Auto Receivable 2017-C A2A 1.58% Due 07/15/2020 07/12/2017 07/17/2017 400,000.00 07/25/2017 08/02/2017 213, 297.44 396,056.00 0.00 0.00 396,056.00 260.00 0.00 910.00 650.00 0.00 0.00 0.00 650.00 650.00 242,000.90 0.00 28,705.48 213,295.42 169.94 318.64 149.78 298.48 0.00 0.00 0.00 298.48 298.48 89238BAB8 Toyota Auto Receivables Owner 2018-A A2A 2.1% Due 10/15/2020 01/23/2018 223,925.11 209.02 0.00 01/31/2018 0.00 391.91 0.00 203,670.24 20,275.68 190.09 0.00 203,649.43 372.98 372.98 372.98 91159HHL7 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 01/29/2021 07/19/2017 404,036.00 3,185.56 0.00 07/24/2017 0.00 0.00 0.00 400,000.00 0.00 3,968.89 0.00 404,036.00 783.33 783.33 783.33 9128284D9 US Treasury Note 2.5% Due 03/31/2023 912828G53 US Treasury Note 1.875% Due 11/30/2021 12/27/2018 0.00 0.00 0.00 12/28/2018 448,505.86 (2,750.69) 0.00 450,000.00 0.00 2,874.31 0.00 448,505.86 123.62 123.62 123.62 08/28/2017 604,994.20 30.91 0.00 08/29/2017 0.00 0.00 0.00 600,000.00 0.00 989.01 0.00 604,994.20 958.10 958.10 958.10 912828J50 US Treasury Note 1.375% Due 02/29/2020 07/25/2017 598,408.26 2,096.69 0.00 07/26/2017 0.00 0.00 0.00 600,000.00 0.00 2,803.18 0.00 598,408.26 706.49 706.49 706.49 912828L24 US Treasury Note 1.875% Due 08/31/2022 09/06/2018 435,445.31 2,144.34 0.00 09/07/2018 0.00 0.00 0.00 450,000.00 0.00 2,866.89 0.00 435,445.31 722.55 722.55 722.55 912828L32 US Treasury Note 1.375% Due 08/31/2020 Various 600,184.82 2,096.68 0.00 Various 0.00 0.00 0.00 600,000.00 0.00 2,803.18 0.00 600,184.82 706.50 706.50 706.50 Chandler Asset Management - CONFIDENTIAL Page 19 Execution Time: 1/2/2015 137 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828M98 912828Q37 US Treasury Note 1.625% Due 11/30/2020 US Treasury Note 1.25% Due 03/31/2021 11/29/2016 11/30/2016 570,000.00 04/27/2017 04/28/2017 375,000.00 568, 331.99 0.00 0.00 568,331.99 25.45 0.00 814.29 788.84 369,024.69 0.00 0.00 369,024.69 798.42 0.00 1,197.63 399.21 0.00 0.00 0.00 788.84 788.84 0.00 0.00 0.00 399.21 399.21 912828Q78 US Treasury Note 1.375% Due 04/30/2021 05/25/2017 494,650.11 588.74 0.00 05/31/2017 0.00 0.00 0.00 500,000.00 0.00 1,177.49 0.00 494,650.11 588.75 588.75 588.75 912828543 US Treasury Note 0.75% Due 07/15/2019 08/01/2016 434,780.56 1,232.30 0.00 08/02/2016 0.00 0.00 0.00 435,000.00 0.00 1,507.13 0.00 434,780.56 274.83 274.83 274.83 912828576 US Treasury Note 1.125% Due 07/31/2021 912828SD3 US Treasury Note 1.25% Due 01/31/2019 08/28/2018 573,375.00 2,256.11 0.00 08/29/2018 0.00 0.00 0.00 600,000.00 0.00 2,824.73 0.00 573,375.00 568.62 568.62 568.62 04/29/2015 401,095.09 1,671.20 0.00 04/30/2015 0.00 0.00 0.00 400,000.00 0.00 2,092.39 0.00 401,095.09 421.19 421.19 421.19 912828ST8 US Treasury Note 1.25% Due 04/30/2019 Various 449,676.31 481.70 0.00 Various 0.00 0.00 0.00 450,000.00 0.00 963.40 0.00 449, 676.31 481.70 481.70 481.70 912828TH3 US Treasury Note 0.875% Due 07/31/2019 03/30/2016 398, 204.46 1,169.84 0.00 03/31/2016 0.00 0.00 0.00 400,000.00 0.00 1,464.67 0.00 398,204.46 294.83 294.83 294.83 912828UB4 US Treasury Note 1% Due 11/30/2019 10/29/2015 443,181.20 12.36 0.00 11/02/2015 0.00 0.00 0.00 450,000.00 0.00 395.60 0.00 443,181.20 383.24 383.24 383.24 Chandler Asset Management - CONFIDENTIAL Page 20 Execution Time: 1/2/2015 138 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828UL2 US Treasury Note 1.375% Due 01/31/2020 912828UV0 US Treasury Note 1.125% Due 03/31/2020 12/08/2016 12/09/2016 490,000.00 489, 312.58 0.00 0.00 489,312.58 2,251.94 0.00 2,819.50 567.56 0.00 0.00 0.00 567.56 567.56 Various 596,517.64 Various 0.00 600,000.00 0.00 596, 517.64 1,149.72 0.00 1,724.59 574.87 0.00 0.00 0.00 574.87 574.87 912828V72 US Treasury Note 1.875% Due 01/31/2022 09/17/2018 435,744.14 2,820.14 0.00 09/18/2018 0.00 0.00 0.00 450,000.00 0.00 3,530.91 0.00 435,744.14 710.77 710.77 710.77 912828W89 US Treasury Note 1.875% Due 03/31/2022 04/26/2018 580,593.75 1,916.21 0.00 04/30/2018 0.00 0.00 0.00 600,000.00 0.00 2,874.31 0.00 580,593.75 958.10 958.10 958.10 931142E18 Wal-Mart Stores Note 3.125% Due 06/23/2021 07/02/2018 402,052.00 5,347.22 0.00 07/05/2018 0.00 6,111.11 0.00 400,000.00 0.00 277.78 0.00 402,052.00 1,041.67 1,041.67 1,041.67 Total Fixed Income 28,662,402.20 28,296,010.14 842,005.86 648,559.04 28,489,456.96 110,595.95 24,489.58 128,802.71 42,696.34 0.00 0.00 0.00 42,696.34 42,696.34 CASH & EQUIVALENT 60934N807 Federated Investors Various 191,953.20 0.00 0.00 Govt Oblig Fund Inst. Various 683,096.82 338.44 0.00 21,893.31 853,156.71 0.00 0.00 21,893.31 338.44 338.44 338.44 62479MPK3 MUFG Bank Ltd/NY 10/15/2018 594,771.00 1,909.00 0.00 Discount CP 10/16/2018 0.00 0.00 0.00 2.49% Due 02/19/2019 600,000.00 0.00 3,195.50 0.00 594,771.00 1,286.50 1,286.50 1,286.50 Chandler Asset Management - CONFIDENTIAL Page 21 Execution Time: 1/2/2015 139 of 308 City of National City Account #10162 Income Earned As of December 31, 2018 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 89113XX33 Toronto Dominion NY Yankee CD 2.68% Due 05/24/2019 89114MCK1 Toronto Dominion Bank Yankee CD 2.57% Due 05/24/2019 05/23/2018 05/24/2018 250,000.00 250,000.00 0.00 0.00 250,000.00 3,554.72 0.00 4,131.67 576.95 0.00 0.00 0.00 576.95 576.95 08/23/2018 08/24/2018 350,000.00 350,000.00 0.00 0.00 350,000.00 2,473.63 0.00 3,248.19 774.56 0.00 0.00 0.00 774.56 774.56 89233HQ15 Toyota Motor Credit Discount CP 2.46% Due 03/01/2019 10/16/2018 594,424.00 1,886.00 0.00 10/16/2018 0.00 0.00 0.00 600,000.00 0.00 3,157.00 0.00 594,424.00 1,271.00 1,271.00 1,271.00 Total Cash & Equivalent 1,821,893.31 1,981,148.20 683,096.82 853,156.71 1,811,088.31 9,823.35 338.44 13,732.36 4,247.45 0.00 0.00 0.00 4,247.45 4,247.45 30,277,158.34 1,525,102.68 1,501,715.75 TOTAL PORTFOLIO 30,484,295.51 30,300,545.27 120,419.30 24,828.02 142,535.07 46,943.79 0.00 0.00 0.00 46,943.79 46,943.79 Chandler Asset Management - CONFIDENTIAL Page 22 Execution Time: 1/2/2015 140 of 308 COUNTY OFUN D EEO I ESTMENT POOL DEC TREASURY IN STMENT RESULTS 2018 County of San Diego Treasurer -Tax Collector ( 1600 Pacific Hwy, San Diego, CA 92101 1 www.sdttc.com 141 of 308 PARTICIPANT PARTICIPANT CASH BALANCES County of San Diego Pooled Money Fund As of December 31, 2018 ($000) FMV FMV FMV % of 10/31/18 11/30/18 12/31/18 Total COUNTY COUNTY- SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (K THRU 12) COMMUNITY COLLEGES San Diego Grossmont-Cuyamaca MiraCosta Palomar Southwestern PARTICIPANT FMV FMV 10/31/18 11/30/18 FMV %of 12/31/18 Total $ 934,779 $ 2,091,378 $ 2,053,794 20.21% Lakeside FPD 2,150,144 2,133,659 2,503,695 24.63% Leucadia Wastewater District 132,279 143,543 111,473 1.10% Lower Sweetwater FPD 3,434,463 3,203,506 3,859,450 37.97% Metropolitan Transit System Mission Resource Conservation District North County Cemetery District 143,186 130,756 175,381 1.73% North County Dispatch 182,810 174,698 188,149 1.85% North County FPD 105,823 95,678 125,714 1.24% Otay Water District 245,992 230,672 257,293 2.53% Pomerado Cemetery District 214,215 203,381 213,014 2.10% Public Agencies Self -Insurance System Total Community Colleges FIRST 5 COMMISSION SANCAL SDCERA CITIES Chula Vista Coronado Del Mar Encinitas National City INDEPENDENT AGENCIES Alpine FPD Bonita-Sunnyside FPD Borrego Springs FPD Canebrake County Water District Deer Springs FPD Fallbrook Public Utility District Grossmont Healthcare District Julian-Cuyamaca FPD Lake Cuyamaca Rec & Park District 892,026 835,185 959,550 9.45% Ramona Cemetery District Rancho Santa Fe FPD 32,654 34,397 34,741 Rincon del Diablo Municipal Water District 1,495 1,496 1,544 SANDAG 601 5,447 5,518 SD County Regional Airport Authority San Diego Housing Commission San Diego Geographic lnformation Source 76,997 75,822 71,754 San Diego Law Library 33,914 33,966 34,370 San Diego Local Agency Formation Comm 2,610 2,614 2,646 San Diego Regional Training Center 3,959 3,965 4,012 San Dieguito River Park 8,175 8,187 8,285 San Marcos FPD 643 4,904 999 51 10,091 15 2 58 175 272 4,912 882 52 10,055 15 2 29 144 1,260 5,556 1,175 52 10,292 15 2 158 114 San Miguel Consolidated FPD Santa Fe Irrigation District Serra Cooperative Library System Upper San Luis Rey Resource Consery Dist Vallecitos Water District Valley Center FPD Valley Center Cemetery District Valley Center Water District Vista FPD 8,830 4,247 232 51 5,217 2,072 390 23,535 2,740 4,701 544 59,182 262 4,728 2,081 2,912 253 1,734 3,417 874 10,883 3,569 80,173 238,259 20,862 415 3,606 1,875 597 1,624 6,417 6,734 4,708 539 59,064 258 4,643 2,006 2,407 253 1,677 3,422 858 9,519 3,574 80,789 241,931 20,894 517 3,593 1,689 508 1,566 1 1 9,112 4,254 232 51 5,225 1,723 391 22,363 2,744 8,281 4,775 658 57,528 246 4,869 2,836 3,563 279 1,843 3,463 905 11,868 3,617 85,172 225,814 21,143 488 5,366 1,536 677 1,938 1 8,055 4,304 235 54 5,287 2,085 407 24,725 2,777 Total Voluntary Participants 673,626 679,503 676,285 6.64% Pooled Money Fund Total $ 8,217,318 $ 9,086,774 $ 10,164,248 100.00% 5 142 of 308 Please see below for the National City December 2018 Pool Report: National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended December 31, 2018 Pool YTM: 2.359 Current Month Prior Month Prior Quarter Prior Year 12/31/2018 11/30/2018 9/30/2018 12/31/2017 COSD Pool Market Price 99.259% 98.063% 98.985% 98.882% COSD Pool Market Value 10,164,248,403 9,086,774,387 8,189,772,976 10,732,232,390 National City percentage of MV share in COSD Pool 0.0815% 0.0901% 0.1002% 0.0753% Oracle Cash Fund Description Balance Market Value Market Value Market Value Market Value NATIONAL CITY INVESTMENT 44077 FUND 8,306,428 8,283,862 8,187,300 8,206,153 8,081,371 Total for National City 8,306,428 8,283,862 8,187,300 8,206,153 8,081,371 Thanks, Ann Duong Senior Accountant San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5109 I Fax: 619.446.8222 I www.sdttc.com SUBSCRIBE to air e-Notlflcatlons Click here 143 of 308 Please see below for the National City November 2018 Pool Report: National City PoolYTM: 2.25 Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended November 30, 2018 Current Month Prior Month Prior Quarter PriorYear 11/30/2018 10/31/2018 8/31/2018 11/30/2017 COSD Pool Market Price 98.06% 98.94% 99.13% 99.04% COSD Pool Market Value 9,086,774,387 8,217,317,656 8,288,955,691 9,089,694,484 National City percentage of MV share in COSD Pool 0.09% 0.10% 0.10% 0.09% Fund Description Oracle Cash Balance Market Value Market Value Market Value Market Value 44077 NATIONAL CITY INVESTMENT FUND 8,274,635 8,187,300 8,174,889 8,173,108 8,089,240 Total for National City 8,274,635 8,187,300 8,174,889 8,173,108 8,089,240 * Please note that the National City Market Value reported above is a prorate share of National City in the COSD Investment Pool and based on National City Cash Balance. Happy New Year! Ann Duong Senior Accountant San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5109 I Fax: 619.446.8222 I www.sdttc.com 144 of 308 National City Pool YTM: 2.123 Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended October 31, 2018 Current Month Prior Month Prior Quarter Prior Year 10/31/2018 9/30/2018 7/31/2018 10/31/2017 COSD Pool Market Price 98.943% 98.985% 99.129% 99.478% COSD Pool Market Value 8,217,317,656 8,189,772,976 9,058,146,770 7,707,719,217 National City percentage of MV share in COSD Pool 0.099% 0.100% 0.090% 0.105% Oracle Cash Fund Description Balance Market Value Market Value Market Value Market Value NATIONAL CITY 44077 INVESTMENT FUND 8,274,635 8,174,889 8,203,865 8,172,863 8,076,235 Total for National City 8,274,635 8,174,889 8,169,013 8,185,787 8,077,908 Thanks, Ann Duong Senior Accountant San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 102 I San Diego, CA 92101 Phone: 619.531.5109 I Fax: 619.446.8222 I www.sdtreastax.com 145 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 146 The following page(s) contain the backup material for Agenda Item: Warrant Register #32 for the period of 01/30/19 through 02/05/19 in the amount of $1,614,568.82. (Finance) Please scroll down to view the backup material. 146 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #32 for the period of 01/30/19 through 02/05/19 in the amount of $1,614,568.82. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 01/30/19 through 02/05/19. Consistent with Department of Finance's practice, listed below are all payments above $50,000. DEPARTMENT: Finance APPROVED BY: Vendor Kaiser Foundation HP Sweetwater Authority Union Bank of California Check/Wire 340684 340720 392508 Amount 190,270.36 122,197.78 52,771.08 Explanation Group 104220-0002 Jan 2019 Harding & Park Imp. Service / Eng General Obligation Refunding Bond FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,614,568.82. APPROVED: `WA XeziFINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,614,568.82 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 32 147 of 308 CALIFORNIAF__ PAYEE ALDEMCO ALL FRESH PRODUCTS BERT W SALAS INC BRANDON SOULE CAPPO INC CASTRO, V CLAIMS MANAGEMENT ASSOCIATES CLF WAREHOUSE INC COLANTUONO HIGHSMITH COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO CPOA CSMFO CULLIGAN OF SAN DIEGO DELTA DENTAL DELTA DENTAL DELTA DENTAL INSURANCE CO FLORES, I GEORGE H WATERS NUTRITION CTR GRAINGER HDL COREN & CONE HEALTH NET HEALTH NET HOME DEPOT CREDIT SERVICES KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS LA MICHOACANA NEVERIA LLC LUTH AND TURLEY INC. MAZZARELLA & MAZZARELLA LLP MJC CONSTRUCTION NATIONAL CITY CAR WASH NHA ADVISORS LLC OLIVER PRODUCTS PADRE JANITORIAL SUPPLIES PARTS AUTHORITY METRO LLC PENSKE FORD PHILLIPS JR, W PLAINTIFF STEPHEN R MIRANDA POWERSTRIDE BATTERY CO INC PRO -EDGE KNIFE PRUDENTIAL OVERALL SUPPLY PSYCHOLOGICAL CONSULTING NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER # 32 2/5/2019 DESCRIPTION FOOD - NUTRITION CENTER FOOD - NUTRITION CENTER LAS PALMAS STORM DRAIN REPAIR BUILDING FEE REFUND CAPPO 2019 ANNUAL MEMBERSHIP - FIN TRAINING ADV SUB CAPE/CASTRO PROFESSIONAL SERVICES MOP 80331 AUTO SUPPLIES - PW LIABILITY CLAIM COST CO OF SD SHARE OF PRKG CIT OCT 2018 CNTY OF SD SHARE PRKG CIT NOV 2018 TRAINING TUITION OIS VILLARIASA / PD INTERN GOV ACCT TRAINING - FIN WATER SOFTENER - NUTRITION GROUP 05-0908600000 FEB 2019 GROUP 05-0908601002 JAN 2019 GROUP 05-7029600000 FEB 2019 REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 NEIGHBORHOOD COUNCIL BREAKFAST/SEPT 18' MOP 65179 GENERAL SUPPLIES - PW CONT SVCS PROP TAX JAN-MAR 2019 GROUP N7176F FEBRUARY 2019 GROUP N7176F JANUARY 2019 GENERAL SUPPLIES NEEDED FOR BUILDING GROUP 104220-0002 JAN 2019 GROUP 104220-01, 06, 07 JAN 2019 GROUP 104220-03, 09 JAN 2019 GROUP 104220-05 JAN 2019 GROUP 104220-05 FEB 2019 GROUP 104220-7002 JAN 2019 BUILDING FEE REFUND LIABILITY CLAIM COST LIABILITY CLAIM COST CHANNEL REPAIR ON PLAZA BLVD MONTHLY CAR WASH DEC 2018 NATIONAL CITY 2019 REBATE CONSULTING CONSUMABLES - NUTRITION CENTER CONSUMABLES - NUTRITION CENTER MOP 75943 AUTO SUPPLIES - PW MOP 49078 AUTO PARTS - PW TRAINING REIMB HUMAN TRAFFICKING/PHILLIPS LIABILITY CLAIM COST MOP 67839 GENERAL SUPPLIES - PW KNIFE SHARPENING - NUTRITION CTR MOP 45742 LAUNDRY SERVICES - PW TUITION FOR REGIONAL POLICE PEER SUPPORT CHK NO DATE AMOUNT 340658 2/5/19 5,731.86 340659 2/5/19 1,381.37 340660 2/5/19 8,179.50 340661 2/5/19 3,712.00 340662 2/5/19 130.00 340663 2/5/19 964.40 340665 2/5/19 5,400.00 340666 2/5/19 1,037.73 340667 2/5/19 3.91 340668 2/5/19 11,369.50 340669 2/5/19 9,497.50 340670 2/5/19 226.00 340671 2/5/19 300.00 340673 2/5/19 212.50 340674 2/5/19 15,455.50 340675 2/5/19 135.66 340676 2/5/19 2,791.47 340677 2/5/19 24.00 340678 2/5/19 1,700.00 340679 2/5/19 159.49 340680 2/5/19 2,814.24 340681 2/5/19 1,598.46 340682 2/5/19 1,522.34 340683 2/5/19 488.48 340684 2/5/19 190,270.36 340685 2/5/19 22,029.10 340686 2/5/19 5,084.26 340687 2/5/19 3,528.46 340688 2/5/19 3,303.14 340689 2/5/19 1,670.13 340690 2/5/19 1,662.15 340691 2/5/19 6,287.49 340692 2/5/19 2,235.35 340693 2/5/19 24,200.00 340694 2/5/19 450.00 340695 2/5/19 2,500.00 340696 2/5/19 1,982.73 340697 2/5/19 41.33 340698 2/5/19 398.29 340699 2/5/19 619.94 340700 2/5/19 195.36 340701 2/5/19 40,000.00 340702 2/5/19 1,151.89 340703 2/5/19 46.00 340704 2/5/19 645.75 340705 2/5/19 149.00 1/2 148 of 308 CALIFORNIAF__ PAYEE REGIONAL TRAINING CENTER RELIANCE STANDARD RIOS, RAMONA SAN DIEGO GAS & ELECTRIC SASI SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SOUTHERN CALIF TRUCK STOP SPARKLETTS STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE SUPERIOR READY MIX CONCRETE LP SWEETWATER AUTHORITY SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE LINCOLN NATIONAL LIFE INS THE SHERWIN WILLIAMS CO TODD PIPE & SUPPLY LLC UNITED ROTARY BRUSH CORP VALLEY INDUSTRIAL SPECIALTIES WESTFLEX INDUSTRIAL WETMORES WHILLOCK CONTRACTING WILLY'S ELECTRONIC SUPPLY ZAMUDIO, MARA WIRED PAYMENTS CITY NATIONAL BANK UNION BANK OF CALIFORNIA SECTION 8 HAPS NATIONAL CI?? ?ATCORPQRAT813 . WARRANT REGISTER # 32 2/5/2019 DESCRIPTION TRAINING TUITION SEARCH WARRANT / PD GROUP VA1826233 - VC1801146 JAN 2019 REIMB - LEAGUE OF CITIES ACADEMY GAS & ELECTRIC UTILITIES - NUTRITION MONTHLY TRUST ACCOUNT FEB 2019 GAS & ELECTRIC UTILITIES - PW FOOD - NUTRITION CENTER MOP 69277 LANDSCAPE SUPPLIES - PW MOP 45758 GNRL AUTO SUPPLIES - PW WATER SERVICE / COUNCIL MOP 45704 / OFFICE SUPPLIES / PD MOP 45704 / OFFICE SUPPLIES / COUNCIL 444 RACHAEL AVE N C - T&A 90267 FACILITIES DIVISION WATER UTILITIES HARDING & PARK IMP. SERVICE / ENG FOOD - NUTRITION CENTER GROUP 415491 FEBRUARY 2019 MOP 77816 PAINTING SUPPLIES — PW CITY WIDE PLUMBING MATERIALS - PW MOP 62883 ST SWEEPER REPAIR - PW MOP 46453 FACILITY SUPPLIES — PW MOP 63850 AUTO SUPPLIES — PW MOP 80333 AUTO SUPPLIES - PW PORTION OF CONTRACT - RETENTION MOP 80333 AUTO SUPPLIES - PW REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 LEASE PAYMENT #35 ENERGY PROJECT GENERAL OBLIGATION REFUNDING BONDS Start Date 1/30/2019 End Date 2/5/2019 CHK NO DATE AMOUNT 340706 2/5/19 95.00 340707 2/5/19 3,071.71 340708 2/5/19 371.96 340709 2/5/19 1,566.80 340710 2/5/19 491.50 340711 2/5/19 24,939.53 340712 2/5/19 882.12 340713 2/5/19 261.73 340714 2/5/19 605.87 340715 2/5/19 43.38 340716 2/5/19 1,537.78 340717 2/5/19 368.45 340718 2/5/19 613.46 340719 2/5/19 571.42 340720 2/5/19 122,197.78 340721 2/5/19 6,233.25 340722 2/5/19 9,476.79 340723 2/5/19 123.43 340724 2/5/19 3,503.96 340725 2/5/19 305.22 340726 2/5/19 303.98 340727 2/5/19 216.30 340728 2/5/19 17.81 340729 2/5/19 18,424.54 340730 2/5/19 24.04 340731 2/5/19 30.00 A/P Total 383967 2/1/19 392508 1 /31 /19 579,564.45 43,101.10 52,771.08 939,132.19 GRAND TOTAL $ 1,614,568.82 2/2 149 of 308 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, DIRECTOR OF FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR -CHAIRWOMAN RONALD J. MORRISON, VICE -MAYOR JERRY CANO, COUNCILMEMBER GONZALO QUINTERO, COUNCILMEMBER MONA RIOS, COUNCILMEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 19TH OF MARCH 2019. AYES NAYS ABSENT 150 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 151 The following page(s) contain the backup material for Agenda Item: Warrant Register #33 for the period of 02/06/19 through 02/12/19 in the amount of $2,076,835.43. (Finance) Please scroll down to view the backup material. 151 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #33 for the period of 02/06/19 through 02/12/19 in the amount of $2,076,835.43. (Finance) PREPARED BY:Karla Apalategui, Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: Per Government Section Code 37208, attached are the warrants issued for the period of 02/06/19 through 02/12/19. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Whillock Contracting Ameresco Inc Check/Wire 340758 340767 Project Professionals Corp 340813 Public Emp Ret System 2072019 Amount 67,735.00 245,204.11 77,718.28 236,862.44 APPROVED BY: Explanation Paradise Creek Park Site Energy Service Dec 2018 Paradise Creek Park III Service Period 01 /01 /019-01 /14/19 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,076,835.43. APPROVED: `a/*' - % , a FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $2,076,835.43 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 33 152 of 308 CALIFORN1AF__ PAYEE AGUIRRE, C ANDALON, FELIPE BOGARIN, GRISELDA CALIFORNIA PARK & REC CHAVEZ, PEOPOLDO CHRISTENSEN & SPATH LLP CHRISTENSEN & SPATH LLP CORREO, MARIO DSA SAN DIEGO DUARTE DE TORRES, GRACIELA ESPINA, EDDY HERNANDEZ, MARISOL KEMPER, SYLVIA LASER SAVER INC LIEU, C PORTILLO CONCRETE INC RAULSTON, B SAN DIEGO UNION TRIBUNE SMART & FINAL STAPLES BUSINESS ADVANTAGE THE STAR NEWS TORRES, EDITH U S BANK UNITED PARCEL SERVICE VALLEY INDUSTRIAL SPECIALTIES VISTA PAINT WHILLOCK CONTRACTING 24 HOUR ELEVATOR INC ABACOR INC AETNA BEHAVIORAL HEALTH AIR POLLUTION CONTROL DISTRICT ALDEMCO ALL FRESH PRODUCTS ALPHA PROJECT FOR THE HOMELESS ALTA LANGUAGE SERVICES INC AMERESCO INC CALIFORNIA COMMERCIAL SECURITY CALIFORNIA ELECTRIC SUPPLY CASAS, LAURA CHICAGO TITLE COMPANY CIRCULATE SAN DIEGO CITY OF SAN DIEGO CLEAN HARBORS ENVIRONMENTAL CLF WAREHOUSE INC CONCENTRA MEDICAL CENTERS CUMMINS, A CWEA MEMBERSHIP CYNTHIA TITGEN CONSULTING INC -M'IO-..'`5L law rNCO R P QR AT8D • WARRANT REGISTER # 33 2/12/2019 DESCRIPTION REIMB TO C.A. FOR ECON ROUNDTABLE REFUND FOR OVERPAID BUSINESS TAX, ACCT 9 REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 CPRS MEMBERSHIP RENEWAL / CSD REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 CHRISTEN & SPATH KIMBALL MORGAN/HED CHRSTNSN & SPTH HABITAT /HED REFUND FOR OVERPAID BUSINESS TAX, ACCT 6 EUCLID AVE. PROJECT REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 REFUND FOR OVERPAID BUSINESS TAX, ACCT 1 REFUND FOR OVERPAID BUSINESS TAX, ACCT 9 REFUND FOR OVERPAID BUSINESS TAX, ACCT 9 MOP 45725. INK CARTRIDGES / MIS REIMBURSEMENT TO CINDY LIEU FOR THE EMERGENCY SEWER REPAIR MILEAGE REIMBURSEMENT - PARKING CONF. UT LEGAL NOTICE/ HED MOP 45756 SUPPLIES FOR EVENTS/LIBRARY MOP 45704. OFFICE SUPPLIES / PW STAR NEWS - PUBLIC NOTICE REFUND FOR OVERPAID BUSINESS TAX, ACCT 8 US BANK CREDIT CARD SERVICES SHIPPING SERVICES / PD MOP 46453 PLUMBING SUPPLIES PW MOP 68834 PAINT PW PARADISE CREEK PARK SITE CITY WIDE ELEVATOR SVC AND REPAIR REPLACEMENT DUMP TAILGATE EMPLOYEE ASSISTANCE PROGRAM - FEBRUARY MORGAN TOWERS FOOD - NUTRITION CENTER FOOD - NUTRITION CENTER ALPHA PROJECT/ HOMELESS/ SEPT EMPLOYEE BILINGUAL TESTING ENERGY SERVICES DEC. 2018 ELECTRON DOOR LOCK INSTALLATION MOP 45754 GENERAL SUPPLIES - PW MEETING TRANSLATION JAN 22,29, 2019 140 W. 18TH ST. ACTIVE TRANSPORTATION PLANNING CITATION CITY OF SAN DIEGO HAZARDOUS WASTE SERVICE MOP 80331 AUTO SUPPLIES - PW DOT PHYSICAL RECERTIFICATION REIMB: CUMMINS UNIFORM PANTS / PD ANNUAL MEMBERSHIP RENEWAL WORKERS' COMPENSATION CONSULTING - JAN CHK NO 340732 340733 340734 340735 340736 340737 340738 340739 340740 340741 340742 340743 340744 340745 340746 340747 340748 340749 340750 340751 340752 340753 340754 340755 340756 340757 340758 340759 340760 340761 340762 340763 340764 340765 340766 340767 340768 340769 340770 340771 340772 340773 340774 340775 340776 340777 340778 340779 DATE 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 AMOUNT 21.99 80.00 24.00 290.00 30.00 3,206.25 5,850.00 40.00 11,523.40 30.00 30.00 90.00 30.00 434.89 84.19 36,100.00 153.36 650.99 104.46 65.28 102.50 36.00 3,450.61 19.25 173.65 74.77 67,735.00 360.00 622.44 1,081.16 901.00 4,148.82 47.99 11,539.22 180.00 245,204.11 681.91 252.54 425.00 500.00 8,620.26 75.00 1,219.46 442.65 100.00 57.20 188.00 1,552.50 1/3 153 of 308 CALIFORNIAF__ PAYEE DANIELS TIRE SERVICE DAY WIRELESS SYSTEMS DEPARTMENT OF TRANSPORTATION D-MAX ENGINEERING DUNBAR ARMORED INC ENSAFE INC FEDEX GEORGE WATERS NUTRITION CENTER GRAINGER HOME DEPOT CREDIT SERVICES HUTCHINSON, C INNOVATIVE CONSTRUCTION KIMLEY HORN KTUA LEAGUE OF CALIFORNIA CITIES LIEBERT CASSIDY WHITMORE LOPEZ, J LOPEZ, TERESA YOLANDA MANAGEMENT PARTNERS MICHAEL BAKER INTERNATIONAL MUNOZ, LEAH NATIONAL CITY ROTARY CLUB NERI LANDSCAPE ARCHITECTURE NV5 INC O'REILLY AUTO PARTS ORKIN OVERLAND PACIFIC & CUTLER LLC PARTS AUTHORITY METRO LLC PARTS AUTHORITY METRO LLC PERRY FORD POLICE EXECUTIVE RESEARCH POWERSTRIDE BATTERY CO INC PRO BUILD COMPANY PROJECT PROFESSIONALS CORP PRUDENTIAL OVERALL SUPPLY RANDALL LAMB ASSOCIATES INC RELY ENVIRONMENTAL SAN DIEGO COUNTY BAR ASSOC SAN DIEGO GAS & ELECTRIC SCANNING SERVICE CORPORATION SDG&E SDG&E SEAPORT MEAT COMPANY SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SOUTH BAY WINDOW & GLASS CO SOUTHWEST SIGNAL SERVICE STAPLES BUSINESS ADVANTAGE -M'IO-..'`5L law rNCO R P QR AT8D • WARRANT REGISTER # 33 2/12/2019 DESCRIPTION MOP 76986 TIRES FOR CITY FLEET - PW COMMS EQUIP SERVICE SIGNALS & LIGHTING OCT THRU DEC 2018 T&A#90204 PLAZA DEL REY ARMORED SERVICES FEB 2019 - FINANCE REMED PARADISE SVCS THRU DEC 2018 MAILING SERVICES / GRANTS SPECIAL EVENT FAREWELL - COMM SVCS MOP 65179, FIRE CHARGES GENERAL SUPPLIES FOR PW MILEAGE REIMBURSEMENT ALLEY SEWER REPAIR EL TOYON LAS PALMAS INTRA-CONNECT PROJECT- ENG MEMBERSHIP DUES FOR CAL YEAR 2019 PERSONNEL MATTER MILEAGE REIMBURSEMENT COUNCIL MEETING TRANSLATION 01/22/19 MANAGEMENT PARTNERS - CODE ENFORCEMENT WORK COMP DEC 2018 LAS PALMAS PARK REIMBURSEMENT / LEAH M./ COUNCIL 3RD QUARTER ROTARY DUES CHIEF RODRIGUEZ EL TOYON PARK PROJECT SCOPING HARDING AVE & 21ST ST FINAL DESIGN MOP 75877 AUTO SUPPLIES - PW CITYWIDE ONSITE PEST CONTROL SVCS PARADISE CREEK PARK MOP 75943 AUTO SUPPLIES - PW MOP 75943 AUTO SUPPLIES - PW TRANSMISSION LABOR & KEY LABOR PERF MEMBERSHIP CAPT / ESPIRITU BATTERY / PW MOP 45707, FIRE CHARGES PARADISE CREEK PARK III MOP 45742 LAUNDRY SERVICES - PW ECM COMMN NOV 12 THRU DEC 16, 2018 HAZARDOUS WASTE PICK UP - ENG JOB BOARD - EXECUTIVE ASSISTANT IV PROPERTY TAXES 2018-2019 DOCUMENT SCANNING, BLDG GAS & ELECTRIC UTILITIES - PW GAS & ELECTRIC UTILITIES - PW FOOD NUTRITION CENTER MOP 45756 SNACKERS - COMM SVCS MOP 63845 NBRHD COUNCIL MAGNETS LIMI SAFETY GLASS / PW MONTHLY MAINTENANCE - DEC 2018 MOP 45742 - OFFICE SUPPLIES / BLDG CHK NO 340780 340781 340782 340783 340784 340785 340786 340787 340788 340789 340790 340791 340792 340793 340794 340795 340796 340797 340798 340799 340800 340801 340802 340803 340804 340805 340806 340807 340808 340809 340810 340811 340812 340813 340814 340815 340816 340817 340818 340819 340820 340821 340822 340823 340824 340825 340826 340827 DATE 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 2/12/19 AMOUNT 7,085.97 665.75 10,212.19 10,753.32 271.28 16,964.08 43.14 150.00 387.09 722.03 29.57 6,383.00 24,891.66 15,115.00 19,662.00 96.00 44.54 720.00 13,417.50 2,200.00 43.58 225.00 605.40 26,787.48 20.10 957.00 2,925.00 242.72 117.56 1,067.30 200.00 1,465.46 542.90 77,718.28 657.98 5,812.50 862.00 60.00 2,200.66 7,700.00 40,055.41 1,493.43 1,353.48 109.49 538.32 363.55 36,296.62 1,483.76 2/3 154 of 308 PAYEE STILES, J SUPERIOR READY MIX SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE BUMPER GUY INC THE SHERWIN WILLIAMS CO THE SOHAGI LAW GROUP THE STAR NEWS T'S & SIGNS U S BANK VALLEY INDUSTRIAL SPECIALTIES VIORA, B VISTA PAINT WETMORES WILLY'S ELECTRONIC SUPPLY MCDANIEL, D RESCUE TECH 1, INC. WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 4 1/29/2019 CALIFORNIA NATIoNAL ''_ 1' j ?AICORPQRAT8D WARRANT REGISTER # 33 2/12/2019 DESCRIPTION EDUCATION REIMBURSEMENT ST ASPHALT COLD MIX JAN 08, 2019 FACILITIES DIVISION WATER UTILITIES FOOD / NUTRITION CENTER FRONT BUMPER & GRILLE / PW MOP 77816 PAINT SUPPLIES / NSD LEGAL SERVICES - CEQA AND LAND USE ADVERTISING NOTICES FEB 01, 2019 EMPL STAFF T-SHIRTS - COMM SVCS TRAINING POLICE DEPARTMENT MOP 46453 GENERAL SUPPLIES — PW EDUC REIMB INSTRUCTOR 1 - FIRE DPT ON-LINE TRAFFIC FAST DRY YELLOW MOP 80331 AUTO SUPPLIES - PW MOP 45763 ELECTRIC SUPPLIES - PW RETIREE HEALTH BENEFITS FEB 2019 TRAINING MANIKINS / FIRE SERVICE PERIOD 01/01/19 - 01/14/19 End Date 2/11/2019 Check Date 2/20/2019 CHK NO DATE 340828 2/12/19 340829 2/12/19 340831 2/12/19 340832 2/12/19 340833 2/12/19 340834 2/12/19 340835 2/12/19 340836 2/12/19 340837 2/12/19 340839 2/12/19 340840 2/12/19 340841 2/12/19 340842 2/12/19 340843 2/12/19 340844 2/12/19 340845 2/12/19 340846 2/12/19 A/P Total 2072019 2/7/19 AMOUNT 607.50 2,075.13 21,781.56 3,488.25 721.89 87.47 3,650.50 709.82 382.53 2,922.42 216.56 350.00 3,394.75 84.69 63.01 290.00 1,297.60 792,472.63 236,862.44 1,047,500.36 GRAND TOTAL $2,076,835.43 3/3 155 of 308 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MARK ROBERTS, DIRECTOR OF FINANCE LESLIE DEESE, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR -CHAIRWOMAN RONALD J. MORRISON, VICE -MAYOR JERRY CANO, COUNCILMEMBER GONZALO QUINTERO, COUNCILMEMBER MONA RIOS, COUNCILMEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 19TH OF MARCH 2019. AYES NAYS ABSENT 156 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 157 The following page(s) contain the backup material for Agenda Item: Public Hearing No. 1 of 2 for the U.S Department of Housing and Urban Development (HUD) 2019-2020 Annual Action Plan and the allocation of 2019-2020 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for 2019-2020 Annual Action Plan. (Housing & Economic Development) Please scroll down to view the backup material. 157 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Public Hearing No. 1 of 2 for the U.S Department of Housing and Urban Development (HUD) 2019-2020 Annual Action Plan and the allocation of 2019-2020 HUD entitlement grant funds, program income, and funds remaining from completed projects to Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program activities proposed for 2019-2020 Annual Action Plan. PREPARED BY: Angelita Palm.', omm. Dev. Specialist 11 DEPARTMENT: H& Economic Dev. Dept. PHONE: (619) 336-4219 APPROVED( �. EXPLANATION: In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The Fifth -Year Action Plan for program year 2019-2020 outlines how the City intends to spend an estimated $817,539.00 in federal Community Development Block Grant (CDBG) and $313,035.30 in federal HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City will reprogram $26,803.29 in program income and $23,540.69 remaining from previously completed projects for CDBG as well as reprogram $131,729.28 in HOME program income received. A second Public Hearing will be conducted at the regularly scheduled City Council meeting on May 7, 2019 to review public comments received during a 30-day public review period from March 29, 2019 through April 28, 2019, on the draft 2019-2020 Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Plan and the CDBG and HOME Program activities being proposed for program year 2019-2020. After all public comments have been considered at the Public Hearing on May 7, 2019, the City Council will adopt the Fifth -Year Action Plan. FINANCIAL STATEMENT: APPROVED: -14,,.,Kc, Finance ACCOUNT NO. APPROVED: MIS Based on previous year allocations we anticipate receiving approximately $817,539.00 in CDBG and $313,035.30 in HOME Program funds for FY 2020. In addition, the City will reprogram to FY 2020 $26,803.29 in program income and $23,540.69 of CDBG funds from completed projects. The City will also reprogram to FY 2020 $131,729.28 in HOME program income received. ENVIRONMENTAL REVIEW: Not applicable. ORDINANCE: INTRODUCTION: [ FINAL ADOPTION: STAFF RECOMMENDATION: Conduct the Public Hearing and approve recommendations for the CDBG and HOME funding allocations from the sources identified in the Financial Statement above. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: Attachment No. 1: FY 2019-2020 Action Plan Funding Recommendations Attachment No. 2: Notice of Public Hearing Attachment No. 3: 2015-2019 Overview of Consolidated Plan Priorities and Goals 158 of 308 FY 2019-2020 City of National City Community Development Block Grant and HOME Investment Partnerships Program Action Plan Funding Recommendations CDBG Entitlement (Estimated): CDBG Program Income 2018: CDBG Reallocation: Total CDBG funds available: $817,539.00 $26,803.29 $23,540.69 $867,882.98 HOME Entitlement (Estimated): HOME Program Income 2018: Total HOME funds available: $313,035.30 $131,729.28 $444,764.58 Attachment No. 1 # Applicant Name Program Name Activity Request Minimum Request FY 2020 Staff Recommendation FY 2019 Allocation Community Development Block Grant (CDBG) Program Public Service Funds Available: $122,630.85 (Estimated) 1 Community Services Department Casa de Salud Youth Afterschool Program $ 50,159.00 $ 34,000.00 $ 39,705.85 $ 34,000.00 2 National City Public Library Literacy Services Program $ 52,000.00 $ 52,000.00 $ 52,000.00 $ 52,000.00 3 Police Department (Sponsoring South Bay Community Services) NCPD Support Service: Domestic Violence Response Team $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 4 Fire Department (Sponsoring Trauma Intervention Programs of San Diego County, Inc.) Trauma Intervention Program $ 10,925.00 $ 10,925.00 $ 10,925.00 $ - Public Service Total: $ 133,084.00 $ 116,925.00 $ 122,630.85 $ 106,000.00 Non -Public Services Funds Available: $581,744.33 (Estimated) 5 Housing & Economic Development Housing Inspection Program $ 101,913.16 $ 101,913.16 $ 69,861.83 $ 114,632.46 6 Fire Department Fire Station 34 Section 108 Loan Payment FY 2018 - 2019 $ 511,882.50 $ 511,882.50 $ 511,882.50 $ 483,952.50 Non -Public Service Total: $ 613,795.66 $ 613,795.66 $ 581,744.33 $ 598,584.96 Planning and Administration Funds Available: $163,507.80 (Estimated) 8 Housing & Economic Development CDBG Program Administration $ 128,007.80 $ 128,007.80 $ 128,007.80 $ 128,507.80 9 Housing & Economic Development (Sponsoring CSA San Diego County) Fair Housing and Tenant -Landlord Education $ 35,000.00 $ 35,000.00 $ 35,500.00 $ 35,000.00 Planning & Admin Total: $ 163,007.80 $ 163,007.80 $ 163,507.80 $ 163,507.80 CDBG Total: $ 909,887.46 $ 893,728.46 $ 867,882.98 $ 868,092.76 159 of 308 FY 2019-2020 City of National City Community Development Block Grant and HOME Investment Partnerships Program Action Plan Funding Recommendations CDBG Entitlement (Estimated): CDBG Program Income 2018: CDBG Reallocation: Total CDBG funds available: $817,539.00 $26,803.29 $23,540.69 $867,882.98 HOME Entitlement (Estimated): HOME Program Income 2018: Total HOME funds available: $313,035.30 $131,729.28 $444,764.58 Attachment No. 1 # Applicant Name Program Name Activity Request Minimum Request FY 2020 Staff Recommendation FY 2019 Allocation HOME Investment Partnerships (HOME) Program Project Funds Available: $418,148.50 (Estimated) 7 Housing & Economic Development (South Bay Community Services) Tenant Based Rental Assistance $ 353,332.82 $ 353,332.82 $ 353,332.82 8 Housing & Economic Development (TBD) CHDO Set -aside $ 46,955.30 $ 46,955.30 $ 46,955.30 $ 52,172.56 Total: $ 400,288.12 $ 400,288.12 $ 400,288.12 Planning & Administration Funds Available: $46,460.94 (Estimated) 9 Housing & Economic Development HOME Program Administration $ 44,476.46 $ 44,476.46 $ 44,476.46 $ 49,939.11 HOME Total: $ 444,764.58 $ 444,764.58 $ 444,764.58 $ 102,111.67 The entitlement award for Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Program is estimated. U.S Department of Housing and Urban Development (HUD) has not released funding allocations for fiscal year (FY) 2019-2020. Staff has proposed funding recommendations of all applications for consideration by City Council. Funding commitments to any activity listed above will depend on the ability to fund the activity with the actual award made to the City by HUD. When HUD releases the final CDBG entitlement award funds will be applied to the recommended Public Service activities proportionately until fully funded and up to the 15% Public Service cap. Remaining funds will be applied to the Housing Inspection Program and CDBG Planning and Administration activities (20% cap) proportionately. If there is a decrease in the CDBG entitlement award all activities will be decreased proportionately. If the HOME entitlement award is increased or decreased each HOME activity will be increased or decreased proportionally. The City Manager will review and accept the final funding commitments as directed by the City Council. 1 160 of 308 Attachment No. 2 \ 4 :1 . ` i CALIFORNIA - - y O AL, City ! 31 -==J 'WORPORATED PUBLIC NOTICE CITY OF NATIONAL CITY FIRST PUBLIC HEARING FOR THE DRAFT FISCAL YEAR 2019-20 ANNUAL ACTION PLAN In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to prepare and submit an Annual Action Plan for its Housing and Community Development Entitlement Programs funded by the U.S. Department of Housing and Urban Development (HUD). The 2016-2020 Consolidated Plan outlines the City's housing and non -housing community development needs and priorities over five years. The Action Plan for Fiscal Year 2019-2020 (FY 2020) outlines how the City intends to spend approximately $817,539 in federal Community Development Block Grant (CDBG) and approximately $313,035 in federal HOME Investment Partnerships (HOME) Program entitlement funds. In addition to the funding sources noted above, the City anticipates reprogramming $23,540.69 from CDBG activities and allocating program income earned from previous years CDBG and HOME activities to fund activities listed under the proposed FY 2020 Action Plan. Notice is hereby given that the City Council of the City of National City will hold the first of two Public Hearings on Tuesday, March 19, 2019 at 6:00 p.m. The purpose of the Public Hearing is provide the opportunity for public comment on the recommendations made to City Council for funding of the CDBG and HOME Program activities listed under the FY 2020 Action Plan. The Consolidated Plan is available for review on the City's website www.nationalcityca.gov/cdbg-home. Hardcopies are available at the office of the City Clerk (1243 National City Boulevard, National City, CA 91950) and at the Housing and Economic Development Department (140 E. 12 Street Suite B, National City, CA 91950). A second Public Hearing will be conducted at the regularly scheduled City Council meeting on May 7, 2019 to review public comments received during a 30-day public review period (March 29 through April 28, 2019) of the draft FY 2020 Annual Action Plan; and to provide interested persons and community groups with one last opportunity to share their thoughts regarding the Plan and the CDBG and HOME Program activities being proposed for FY 2020. After all public comments have been considered at the Public Hearing on May 7, 2019, the City Council will adopt the FY 2020 Action Plan and proposed CDBG and HOME Program funding recommendations. Public participation is an essential part in the development of the Annual Action Plan. Interested persons and community groups are invited to attend and participate at these hearings. Both Public Hearings will be held at the City of National City, City Hall Council Chambers, located at 1243 National City Boulevard, National City, CA 91950. For more information regarding this process, please contact the Housing & Economic Development Department at (619) 336-4391. Hearing impaired persons please use the CAL Relay Service Number 711. City facilities are wheelchair accessible. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Asistencia en Espanol: Para que le interpreten la informacion en espanol, llame al (619) 336-4391. Leslie Deese, City Manager City of National City March 5, 2019 161 of 308 Attachment No. 3 2015-2019 Overview of Consolidated Plan Priorities and Goals U.S. Department of Housing and Urban Development (HUD) fund the Housing and Community Development entitlement Programs Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) Programs. A requirement of these programs is a five-year Consolidated Plan. Below is a summary of the priorities and goals identified in the Plan's Needs Assessment Overview. The City has extensive housing and community development needs. CDBG and HOME funds alone are not adequate to address the numerous of needs identified during the public outreach process and summarized in the Needs Assessment and Market Analysis of this Consolidated Plan. Recognizing the national objectives of the CDBG and HOME programs and specific program regulations, the City intends to use CDBG and HOME funds to coordinate programs, services, and projects to create a decent and suitable living environment to benefit low -moderate income households and those with special needs. Use of CDBG and HOME funds will focus on some of most critical needs in National City, based on the following goals and priority needs: Goal: Provide Decent and Affordable Housing • Priority: Conserve and Improve Existing Affordable Housing - Assistance to aid in the rehabilitation of single-family and multi -family housing units. - Acquisition, with or without rehabilitation of multi -family projects. - Conservation of affordable housing at risk of converting to market -rate housing. • Priority: Provide Homeownership Assistance - Assistance to low -moderate income households to achieve homeownership. Assistance to developers for the acquisition and re -sale of housing units to low - moderate income homebuyers. • Priority: Assist in the Development of Affordable Housing - Assistance to developers in the development of affordable housing, including acquisition, land assemblage, construction, conversion, purchase of affordability covenants, or other mechanisms. Goal: Promote Equal Housing Opportunity • Priority: Promote Equal Housing Opportunity - Promote fair housing services provided by the City's fair housing services provider. Comply with fair housing planning requirements (as identified in the Analysis of Impediments to Fair Housing Choice). Goal: Support Initiatives that Reduce Homelessness • Priority: Support Initiatives that Reduce Homelessness - Tenant based rental assistance that targets families at risk of homelessness. - Participate in the San Diego County Regional Task Force on the Homeless (RTFH) to assess needs and coordinate efforts to address needs. 162 of 308 Attachment No. 3 Goal: Provide Community Facilities and Infrastructure • Priority: Provide for Community Facilities and Infrastructure Provide for new and improve existing community facilities and infrastructure. These may include, but are not limited to: parks and recreation facilities; fire equipment; facilities prioritized on the City's ADA Transition Plan; community facilities; and public streets, sidewalks, curbs, rights -of -way. Periodically assess the need for and (when determined to be warranted) pursue Section 108 loans for large-scale public improvement and revitalization projects. Goal: Provide Community and Supportive Services • Priority: Provide Community and Supportive Services Provide for a variety of community and supportive services, with special emphasis on crime awareness and prevention programs such as code enforcement, services for the homeless, seniors, at -risk youth, the disabled, and other persons with special needs. 163 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 164 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) ratifying the City Managers declaration of emergency for the Valley Road channel slope stabilization and waiving of competitive bidding procedures under emergency conditions consistent with the provisions included in Section 22050 "Emergency Contracting Procedures" of the California Public Contract Code and Section 2.60.230 "Emergency Purchases -Emergency Defined" of the National City Municipal Code; and 2) approving an increase of $80,000 to the General Fund Environmental Compliance Contract Services appropriation through use of General Fund fund balance for completion of the emergency work. (Engineering/Public Works) Please scroll down to view the backup material. 164 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) ratifying the City Manager's declaration of emergency for the Valley Road channel slope stabilization and waiving of competitive bidding procedures under emergency conditions consistent with the provisions included in Section 22050 "Emergency Contracting Procedures" of the California Public Contract Code and Section 2.60.230 "Emergency Purchases -Emergency Defined" of the National City Municipal Code; and 2) approving an increase of $80,000 to the General Fund Environmental Compliance Contract Services appropriation through use of General Fund fund balance for completion of the emergency work. PREPARED BY: Roberto Yano, Deputy City Engineer PHONE: 619-336-4383 EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. DEPARTMENT: Engineering/Public Works APPROVED B ,7 APPROVED: APPROVED: 001-416-030-299-0000 (Environmental Compliance Contract Services) - $80,000 Finance MIS This appropriation requires the use of General Fund unassigned fund balance of $80,000. Approval of this appropriation will increase the fiscal -year-to-date use of General Fund unassigned fund balance from $5,859,683.38 to $5,939,683.38. ENVIRONMENTAL REVIEW: Categorical Exemption under CEQA Guidelines 15302 (c) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt Resolution ratifying the City Manager's declaration of emergency for the Valley Road channel slope stabilization and approving an increase of $80,000 to the General Fund Environmental Compliance Contract Services appropriation through use of General Fund fund balance. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Emergency Declaration Letter 3. Letter of Verification / Regional General Permit for Emergency Work (U.S. Army Corps of Engineers) 4. Resolution 1 bD 01 OUt51 Explanation The northeast area of the Valley Road channel that runs between Plaza Bonita Center Way and San Miguel Court has experienced erosion due to high water velocities during major storm events. The City's Engineering and Public Works Department has submitted various resource agency permit applications (i.e. U.S. Army Core of Engineers, Department of Fish and Wildlife, Regional Water Quality Control Board) in an effort to obtain approvals prior to starting construction activities. The permit applications are still being reviewed by the regulatory agencies. City Public Works staff have been performing periodic inspections of the channel before and after major storm events. During an inspection on February 25, 2019, staff noticed that the south slope had significantly eroded to a point that presents an imminent risk to public safety for several homes located in proximity to the top of the channel slope. On February 28, 2019, based on the recommendation of the City Engineer, the City Manager declared this work as an "emergency," consistent with the provisions included in Section 22050 "Emergency Contracting Procedures" of the California Public Contract Code and Section 2.60.230 "Emergency Purchases -Emergency Defined" of the National City Municipal Code. Staff subsequently applied for an emergency permit through the U.S. Army Corps of Engineers to stabilize and protect the south slope of the channel. On March 4, 2019, the U.S. Army Corps of Engineers issued a letter of verification authorizing the City of National City to perform emergency repairs in accordance with the terms and conditions of Regional General Permit No. 63. As required by the letter of verification, emergency repairs must be completed no later than March 18, 2019. Based on quotes received for emergency construction services, staff is requesting an increase of $80,000 to the General Fund Environmental Compliance Contract Services appropriation (001-416-030-299-0000) through use of General Fund fund balance to complete the emergency work. Staff also requests that City Council ratify the City Manager's declaration of emergency and waiving of competitive bidding procedures, as provided under emergency contracting procedures. 166 of 308 rrrvonpanis.r�n Engineering & Public Works Department 1243 National City Boulevard, National City, CA 91950 Phone: (619) 336-4380 Fax: (619) 336-4397 February 28, 2019 Leslie Deese, City Manager RE: REQUEST FOR EMERGENCY SERVICES — VALLEY ROAD CHANNEL SLOPE STABILIZATION Dear Leslie, The City of National City has been processing various resource agencies permits (i.e. U.S.. Army Corps of Engineers, Department of Fish and Wildlife, Regional Water Quality Control Board) necessary to repair the eroded slope in the Valley Road Channel from Plaza Bonita Center Way to San Miguel Court. This northeast area of channel first suffered erosion because of high velocities of the water during major storm events in February 2017. On .February 25, 2019, Don Jasrnuud, City Street and Wastewater Superintendent, notified our department that the south slope of the channel had further eroded due to recent rain, The erosion now jeopardizes private property .south of the slope. With further rain on the horizon, staff believes that a imminent threat to public health and safety exists. I. recommend that you declare this work as an "emergency," consistent with Section 2.60.230 "Emergency Purchases -Emergency Defined" of the National City Municipal Code. Our department is working with the resource agencies to perform this work under an emergeii.cy permit available for these type of situations. One of the City's on -call consultants, Geosyntec Consultants, Inc., is providing a quote for the emergency construction services necessary to stabilize and protect the eroded slope. Sincerely, Stephen Manganiello Director of. Public Works/City Engineer I, Leslie Deese, hereby declare the slope stabilization efforts for the Valley Road channel as emergency work. Leslie Deese City Manager cc: Roberto M. Contreras, Deputy City Attorney 167 of 308 DEPARTMENT OF THE ARMY U.S. ARMY CORPS OF ENGINEERS, LOS ANGELES DISTRICT 5900 LA PLACE. COURT, SUITE 100 CARLSBAD, CA 92008 March 4, 2019 SUBJECT: Regional General Permit Verification Robert Yano City of National City 1243 National City Boulevard National City, California 91950 Dear Mr. Yano: I am responding to your request (SPL-2019-00177-JDR) for a Department of the Army permit for your proposed project, Valley Road Emergency Channel Repair Project. The proposed project is located at the intersection of Valley Road and San Miguel Court, National City, San Diego County, California (Latitude: 32°39'51.32' N Longitude: 117°3'7.54" W). Because this project would result in a discharge of fill material into waters of the United States a Department of the Army permit is required pursuant to Section 404 of the Clean Water Act (33 USC 1344; 33 CFRparts 323 and 330). I have determined construction of your proposed project, if constructed as described in your application, would comply with Regional General Permit (RGP) No 63. Specifically, and as shown in the enclosed figures, you are authorized to: 1. Specifically, and as shown in the attached Figure 1, this verification authorizes the permanent discharge of 33 CY of rock rip -rap and 38 CY of soil into .001 acres (54 square feet) of jurisdictional wetland waters of the U.S., specifically an unnamed tributary to the Sweetwater River, for the purpose of emergency repairs to stabilize the slope of a flood control channel. For this RGP verification letter to be valid, you must comply with all of the terms and conditions stated in the enclosed copy of the RGP. Furthermore, you must comply with the following non -discretionary Special Conditions: Special Conditions: 1. The work authorized by this RGP must be underway no later than fourteen (14) calendar days from date of issuance of this letter of verification. All work must be completed no later than March 18, 2019. If the Permittee is unable to complete the authorized work by this date, the Permittee must request, in writing, an extension from the Corps Regulatory Division prior to 168 of 308 -2- the deadline. As noted in General Condition 26 of RGP 63 the Permittee shall provide a written report of activities completed within 45 days of project completion. 2. Within 45 calendar days of completion of authorized work in waters of the U.S., the Permittee shall submit to the Corps Regulatory Division a post -project implementation memorandum including the following information: a) Date(s) work within waters of the U.S. was initiated and completed; b) Summary of compliance status with each special condition of this permit (including any noncompliance that previously occurred or is currently occurring and corrective actions taken or proposed to achieve compliance); c) Color photographs (including map of photo points) taken at the project site before and after construction for those aspects directly associated with permanent impacts to waters of the U.S. such that the extent of authorized fills can be verified; d) One copy of "as built"' drawings for the entire project. Electronic submittal (Adobe PDF format) is preferred. All sheets must be signed, dated, and to -scale. If submitting paper copies, sheets must be no larger than 11 x 17 inches; and e) Signed Certification of Compliance (attached as part of this permit package). 3. At the conclusion of the project, all temporary fill shall be removed and the area shall be restored to pre -construction conditions (contours and vegetated condition) to the maximum extent practicable. The Perrnittee shall hydroseed the disturbed portions of the earthen stream banks with native non-invasive vegetation of facultative upland (FACU) or wetter species, as appropriate. The Perrnittee shall submit the proposed planting palette for review and approval by the Corps, prior to initiation of construction. The Permittee shall ensure the hydroseeded areas are maintained and monitored for a period of two years after completing the seeding activities, such that less than 10 percent of the areas disturbed by the project are vegetated by non-native and invasive plant species. Monitoring reports shall be submitted by the Permittee to the Corps, by May 15th annually, one and two years following.hydroseeding, documenting the recovery of the restored areas. 4. The Permittee shall allow the Corps to inspect the authorized activities at any time deemed necessary to verify compliance with permit terms and conditions. 5. Pursuant to 36 C.F.R. section 800.13, in the event of any discoveries during construction of either human remains, archaeological deposits, or any other type of historic property, the. Permittee shall notify the Corps Project Manager for this project (Jonah Reenders at 760-602- 4841) and the Corps' Archaeology Staff (Danielle Storey at 213-452-3855 or Meg McDonald at 213-452-3849) within 24 hours. The Permittee shall immediately suspend all work in any area(s) where potential cultural resources are discovered. The Permittee shall not resume construction in the area surrounding the potential cultural resources until the Corps Regulatory Division re -authorizes project construction, per 36 C.F.R. section 800.13 169 of 308 -3- 6. All vehicle maintenance, staging, storage, and dispensing of fuel shall occur in designated upland areas. These designated upland areas shall be located in such a manner as to prevent any runoff entering waters of the U.S. 7. No debris, soil, silt, sand, sawdust, rubbish, cement, or concrete washings thereof, oil or petroleum products, from construction shall, be allowed to enter into or be placed where it may be washed by rainfall or runoff into waters of the U.S. Therefore, the Permittee shall employ all BMPs necessary to prevent toxic materials, silt, debris, or excessive erosion from entering waters of the U.S. during project construction. Upon completion of the activities authorized by the permit, any excess material or debris shall be removed from the work area and disposed of in an appropriate upland site. A general permit does not grant any property rights or exclusive privileges. Also, it does not authorize any injury to the property or rights of others or authorize interference with any existing or proposed Federal project. Furthermore, it does not obviate the need to obtain other Federal, State, or local authorizations required by law. Thank you for participating in the regulatory program. If you have any questions, contact Jonah Reenders at (760) 602-4841 or via e-mail at Jonah.D.Reenders@usace.army.mil. Please help me to evaluate and improve the regulatory experience for others by completing the customer survey form at http://corpsmapu.usace.army.mil/cm apexlf?p=regulatory survey. Sincerely, Digitally signed by D A H L. KY L E. J. DAHL.KYLEJ.1273446261 DN: c=US, a=US. Government, 1273446261 cn=DAHLKYLEJ.127344 261 Date: 2019.03.0614:34:08 -08'00' Kyle Dahl Team Lead South Coast Branch Enclosures: 170 of 308 Location Map Valley Road Improvement Project Geosyntec consultants Date Printed: 11/8/2018 Prgect NO_ SVV0305 Author: ABorcher Copyright:© 2013 National Geographic Society, i-cubed Figure 1: Project Location National City, Valley Road Improvement Project 0.Zb5 1 I'9 Miles 171 of 308 Figure 1 •IVA Legend Permanent Impacts CDFW StreambedlRWQCB Waters of the State I.. USACE Wetland Waters/CDFW StreambedlRWQCB Waters No Impacts USACE Non-Wel Waters/CDFW StreambedlRWQCB Waters CDFW Streambed/RWQCB Waters of the State USACE Wetland Waters/CDFW StreambedlRWQCB Waters Permanent Impact USACE area = 54 SQ.FT, 35 LF CDFW area = 595 SQ.FT, 72 LF ent on No�hen Slope, e percntt. Under Sepal \Noc o f the emege cy Reed akr of th. .,;u be completed rr s A ,-+C �Y �� �0 1110., \05V TC\A, 1°Ati, oksco -41 F tg st 0 5 I0 20 30 40 ■ Feet Valley Road Channel Drainage Areas NATIONAL CITY, CA Geosyntec consultants DATE: FEBRUARY 2019 PROJECT NO: 5W 0305 FIGURE 1 172 of 308 Aerial view of emergency slope repair. The channel slope on the south side of the flood control channel has eroded further to the west and south and is threatening to undermine the adjacent private properties. Emergency repairs are required to stabilize the slope prior to further erosion resulting from forecasted rain events. 173 of 308 w 0 r) 0 O bO C C cr▪ i L 1,1 Q) > C iTs .N a) U v E 0 9- O O L a) (6 cJ L ++ C � L U L a) C O C +� U L a) Q v a) Q 73 0 O Ncu ❑ 4— O Cp > O_ i- a. O O. al .� U o no O C O E +J i a) aJ 121 — C DEPARTMENT OF THE ARMY REGIONAL GENERAL PERMIT NUMBER 63 FOR REPAIR AND PROTECTION ACTIVITIES IN EMERGENCY SITUATIONS SPONSOR AND ISSUING OFFICE: U.S. Army Corps of Engineers, Los Angeles District PERMIT NUMBER: Regional General Permit (RGP) No. 63 (File No. SPL-2018-00038-CLH) ISSUANCE DATE: NOVEMBER 19, 2018 PERMITTEE: Public agencies, businesses, or private parties (Le., the public in general) Note: The term "you" and its derivatives, as used in this permit, means the permittee or any future transferee. The term "this office" refers to the appropriate district or division office of the Corps of Engineers having jurisdiction over the permitted activity or the appropriate official acting under the authority of the commanding officer. You are authorized to perform work in accordance with the terms and conditions specified below. Project Description: This permit authorizes discharges of dredged or fill material into Waters of the United States, including wetlands, and/or work or structures in Navigable Waters of the United States for necessary repair and protection measures associated with an emergency situation. An "emergency situation" is present where there is a clear, sudden, unexpected, and imminent threat to life or property demanding immediate action to prevent or mitigate loss of, or damage to, life, health, property or essential public services (i.e., a situation that could potentially result in an unacceptable hazard to life or a significant loss of property if corrective action requiring a permit is not undertaken immediately). Project Location: Within those parts of the State of California subject to regulatory review by this office, including the coastal slopes of San Luis Obispo County, all of Santa Barbara County except for the Carrizo Plain, Ventura, Los Angeles, San Bernardino, Riverside, Orange, San Diego, Imperial and Inyo counties, Mono County to the Conway Summit above Mono Lake, the southern slopes of the Tehachapi Mountains in Kern County, and all of the State of Arizona. In the event of future modifications to District boundaries, this permit would also apply in any areas so revised. General conditions of this RGP: 1. Time Period Covered: This RGP shall expire on November 19, 2023. Authorized activities which have commenced or are under contract to commence prior to this date shall remain authorized provided work within waters of the U.S. is completed within 60 days following expiration of this RGP. 175 of 308 2. Notification/Communication: a. Timing: The applicant must notify the District Engineer (DE) as early as possible and shall not begin the activity until notified by the DE that the activity may proceed under this RGP with any site -specific special conditions imposed by the District or Division Engineer. The Corps recognizes there may be situations where imminent threats to life or property occur and the applicant has not received a notice to proceed from the DE. It is not the intention of this office to imply that one allows such threat to life or property result in actual loss. If one proceeds without such notice from the DE, one must ensure that prior notice of such a unilateral decision to proceed is made to this office by telephone, facsimile, e-mail, delivered written notice or other alternative means. b. Contents of Notification: The notification should be in writing and include the following information: (1) The name, address, e-mail address and telephone number of the applicant and the designated point of contact and their address, e-mail address and telephone number; (2) The location of the proposed project, including the identification of the waterbody(ies) (this should include a copy of a U.S. Geologic Survey [USGS] topographic map, electronic map images, annotated photographs, Thomas Guide map, or hand -drawn location map with suitable landmarks; the map should have sufficient detail to clearly indicate the location and extent of the project, as well as detailed directions to the site); (3) A brief, but clear, description of the imminent threat to life or property and the proposed project's purpose and need; (4) A description of methods anticipated to be used to rectify the situation ("field engineering" is not an adequate description. It is presumed if one mobilizes material and a particular piece of equipment to a site, then one probably has a fairly well- defined intention for that material and equipment. Photographs, visual renderings of the project, plans, drawings or sketches showing the area to be impacted, cross sections showing details of construction, if appropriate, and a short narrative describing how the work is to be completed should be provided as a minimum); and (5) A brief description of the project area's existing conditions and anticipated environmental impacts resulting from the proposed work (amount of dredge or fill material, acreage of disturbance, removal of significant vegetation, loss of habitat, etc.). c. Form of Notification: The standard Application for Department of the Army Permit (Form ENG 4345), available from the District's website at https://www.spiusace.army.mil/Portals/17/docs/regulatory/Permit Process/engf orm_4345_2017sept.pdf?ver=2017-10-03-165521-953 may be used as the notification and must include all of the information required in General Condition 2.b. Items (1)-(5) above. A letter, facsimile transmission or electronic mail may also be used. In certain situations where there is an imminent threat to life or property and the applicant is unable to make direct contact with this office, a message shall be left on voice mail or an e-mail message shall be sent. 2 176 of 308 d. Agency Coordination: Upon receipt of a notification, the DE will immediately provide (i.e., by facsimile transmission, overnight mail, electronic mail or other expeditious manner) a copy to the offices of the Environmental Protection Agency (EPA), the U.S. Fish and Wildlife Service (FWS), the National Marine Fisheries Service (NMFS), the Monterey Bay National Marine Sanctuary, the California Department of Fish and Wildlife (CDFW), the California State Water Resources Control Board (SWRCB), the Arizona Department of Environmental Quality (ADEQ), the Arizona Game and Fish Department, the Navajo Nation, the Hopi Tribe, the Hualapai Tribe, the White Mountain Apache Tribe; the Big Pine Paiute Tribe of Owens Valley, the Bishop Paiute Tribe, and the Twenty -Nine Palms Band of Mission Indians (collectively, "Tribes"), the California Regional Water Quality Control Boards (RWQCB), the California Coastal Commission (CCC), and the State and Tribal Historic Preservation Offices of California or Arizona (SHPO/THPO), as appropriate. These agencies will be requested to provide a response to the Corps Regulatory Branch Project Manager as expeditiously as possible by telephone, facsimile transmission (fax) or e-mail, indicating whether they intend to provide substantive, site -specific comments regarding the proposed project. If notified that comments will be provided by an agency or tribal representative, the DE will allow them to provide their comments in a short timeframe determined by the DE on a case - by -case basis to not likely result in loss of life or property before making a decision on the proposed project. The DE will fully consider any comments received within the specified timeframe concerning the proposed activity's compliance with the conditions of the agency's authority, the need to impose terms and conditions to avoid and minimize adverse effects on aquatic resources, and the need for mitigation to reduce the project's adverse environmental effects to a minimal level. The DE will indicate the results of that consideration in the administrative record associated with the notification and will provide an informal response to the commenting agency by electronic mail, facsimile transmission or other means. e. Mitigation: Discharges of dredged or fill material into Waters of the United States must be avoided or minimized to the maximum extent practicable at the project site. Compensation for unavoidable discharge of fill materials may require appropriate mitigation measures. Factors that the DE will consider when determining the suitability of appropriate and practicable mitigation will include, but are not limited to: (1) The approximate functions and values of the aquatic resource being impacted, such as habitat value, aquifer recharge, sediment conveyance or retention, flood storage, etc; (2) The permanence of the project's impacts on the resource; and (3) The potential long-term effects of the action on remaining functions and values of the impacted aquatic resource. To be practicable, the mitigation must be available and capable of being done considering costs, existing technology, and logistics in light of the overall project purposes. Examples of mitigation that may be appropriate and practicable include, but are not limited to: reducing the size of the project; establishing wetland or upland 3 177 of 308 buffer zones to protect aquatic resource values; replacing the loss of aquatic resource values by creating, restoring, or enhancing similar functions and values; or using bioremediation techniques in conjunction with other methods to offset project impacts. To the extent appropriate, applicants should consider mitigation banking and other forms of mitigation, including contributions to wetland trust funds or in -lieu fees to organizations such as State, county or other governmental or non- governmental natural resource management organizations, where such fees contribute to the restoration, creation, replacement, enhancement, or preservation of aquatic resources. f District Engineer's Decision: In reviewing the notification for the proposed activity, the DE will determine whether the activity would likely result in more than minimal individual or cumulative adverse environmental effects or may be contrary to the public's interest. The applicant may, as an option, submit a proposed mitigation plan with the notification to expedite the process and the DE will consider any mitigation (See General Condition 2.e. above.) the applicant has included in the proposal in determining whether the net adverse environmental effects for the proposed work are minimal. If the DE determines the activity complies with the terms and conditions of this RGP and the adverse effects are minimal, this office will notify the applicant and include any situation -specific conditions deemed necessary. If the applicant elects to submit a mitigation plan as part of the proposed project, the DE will expeditiously review the proposed plan also. However, the DE may approve the mitigation proposal after the work is approved and project work has commenced. If the DE determines the adverse effects of the proposed work are more than minimal, the DE will notify the applicant either: (1) That the project does not qualify for authorization under this RGP and instruct the applicant on the procedures to seek authorization under an individual permit or other general permit, or (2) That the project is authorized under this RGP subject to the applicant submitting a mitigation proposal that would reduce the adverse effects to the minimal level. 3. Authorized Work: Any work authorized by this RGP must be the minimum necessary to alleviate the immediate emergency, unless complete reconstruction only results in very minor additional impact to aquatic resources and logistical concerns indicate such reconstruction is as expedient considering the condition of the project site and is limited to in -kind replacement or refurbishment. Moderate upgrading would be considered if the applicant wishes to use bioremediation or other environmentally sensitive solutions. The RGP may NOT be used to upgrade an existing structure to current standards when that activity would result in additional adverse effects on aquatic resources, except in very limited circumstances. Such upgrade projects shall be considered separate activities for which other forms of authorization will be required. Work not described in permit application documentation but deemed necessary after a field assessment is not authorized unless coordinated with the Regulatory project manager and acknowledged by appropriate means (i.e., e-mail or facsimile transmission, 4 178 of 308 memo to the record, etc.). These coordinated permit modifications must also be described in sufficient detail in the post -project report (see RGP 63 General Condition 26). 4. Start Work Date: Any projects authorized under this RGP must be initiated within fourteen (14) days of receiving authorization to proceed. If the project start time can be delayed for more than two weeks, the imminent threat of impending loss may have diminished in magnitude, as well as immediacy, and generally would not meet the definition of an "emergency." However, there may be limited circumstances where, after notice to and input by the agencies, logistical considerations necessitate an extension beyond 14 days. Further, this RGP cannot be used to authorize long -planned -for projects, nor shall it be used for projects that are likely to have been known to the applicant but for which an application was not submitted in a timely manner. That is, the Corps and other agencies are not obligated to authorize work for a self -described emergency situation unless we agree that the situation qualifies as an emergency as defined on page 1. 5. Access to Site: You must allow representatives from this office and other agencies to inspect the authorized activity at any time deemed necessary to ensure the project is being or has been accomplished in accordance with the terms and conditions of this RGP. 6. Tribal Rights: No activity or its operation may impair reserved tribal rights, including, but not limited to, reserved water rights and treaty fishing and hunting rights. 7. Water Quality Certification: Within Los Angeles District, water quality certifications pursuant to Section 401 of the Clean Water Act are administered by the California State Water Resources Control Board (SWRCB) and the Arizona Department of Environmental Quality (ADEQ) for non -tribal land, the U.S. Environmental Protection Agency for tribal lands of Tribes not treated as States, and seven Native American Tribes that are treated as States for Section 401 water quality certification. Section 401 water quality certification from the USEPA is pending as of the date of this permit. Permittees working on tribal land in Los Angeles District must receive individual Section 401 water quality certification from the EPA or one of the seven Tribes identified on page 3 as appropriate. Conditions of the pending water quality certification from the EPA will be incorporated when issued and the permit modified appropriately. ARIZONA The ADEQ issued its certification (401 cert reading file SWGP18:0126) on July 26, 2018. No additional conditions were added. CALIFORNIA The SWRCB issued its conditional certification (Water Quality Order No. 2018-0029) on November 8, 2018. As with previous reissuances of the RGP, conditions within issued Section 401 certifications are included within the body of the RGP to facilitate dissemination of information to permittees regarding water quality certifications for work authorized under 5 179 of 308 RGP 63. The SWRCB's water quality conditions are adopted within this permit as RGP 63 General Conditions. For California Permittees on Non -tribal Land: The State Water Resources Control Board (SWRCB) issued a conditional Section 401 water quality certification for RGP 63 dated November 08, 2018 for all waters of the United States on non -tribal lands Los Angeles District in the State of California, with the following exception: The State 's certification does not apply to any discharge from any activity involving a hydroelectric facility requiring a Federal Energy Regulatory Commission (FERC) license or an amendment to a FERC license unless the pertinent Certification application was filed pursuant to title 23 of the California Code of Regulations subsection 3855(b) and the application specifically identified that a FERC license or amendment to a FLRC license for a hydroelectric facility was being sought. The SWRCB 's certification for Regional General Permit No. 63 for Emergency Situations, No. 2018-0029, is contingent on all of the conditions listed below being met, and any discharge from an authorized project being in compliance with applicable provisions of Clean Water Act sections 301 (Effluent Limitations), 302 (Water Quality Related Effluent Limitations), 303 (Water Quality Standards and Implementation Plans), 306 (National Standards of Performance), and 307 (Toxic and Pretreatment Effluent Standards). Discharges covered under this certification are also regulated pursuant to State Water Board Water Quality Order No. 2003-0017-DWQ which authorizes the State's certification to serve as Waste Discharge Requirements pursuant to the Porter -Cologne Water Quality Control Act. (Wat. Code, § 13000 et seq) Except as modified by any of the certification conditions below, all certification actions are contingent on (a) the discharge being limited and all proposed mitigation being completed in strict compliance with the conditions of the certification and the attachments to the certification, and (b) compliance with all applicable requirements of Statewide Water Quality Control Plans and Policies and the Regional Water Boards' Water Quality Control Plans and Policies. Regional Water Quality Control Plan Information Individual projects authorized under this Order may be located within the jurisdiction of Central Valley, Colorado River Basin, Lahontan, Los Angeles, San Diego and Santa Ana Regional Water Quality Control Boards (collectively Regional Water Boards). Receiving waters and groundwater potentially impacted by individual projects authorized under this Order are protected in accordance with the applicable water quality control plans (Basin Plan) for the regions and other plans and policies which may be accessed online at: http://wxw..waterboards.ca.gov/plans_policies/. The Basin Plans include water quality standards, which consist of existing and potential beneficial uses of waters of the state, water quality objectives to protect those uses, and the state and federal antidegradation policies. 180 of 308 Dischargers must identify the receiving waters, as listed in the applicable Basin Plan, that would be impacted by a proposed project. This information must be included in the Notice of Intent (NOI; Attachment D). A. Standard Conditions 1. This Certification action is subject to modification or revocation upon administrative or judicial review, including review and amendment pursuant to section 13330 of the California Water Code and section 3867 of title 23 of the California Code of Regulations. 2. This Certification action is not intended and must not be construed to apply to any discharge from any activity involving a hydroelectric facility requiring a Federal Energy Regulatory Commission (FERC) license or an amendment to a FERC license unless the pertinent Certification application was filed pursuant to title 23 of the California Code of Regulations subsection 3855(b) and the application specifically identified that a FERC license or amendment to a FERC license for a hydroelectric facility was being sought. 3. This Certification is conditioned upon full payment of any fee required under California Code of Regulations, chapter 28, title 23, and owed by the Applicant. 4. In the event of any violation or threatened violation of the conditions of this order, the violation or threatened violation shall be subject to any remedies, penalties, process, or sanctions as provided for under state and federal law. For purposes of Clean Water Act, section 401 (d), the applicability of any state law authorizing remedies, penalties, processes, or sanctions for the violation or threatened violation constitutes a limitation necessary to assure compliance with the water quality standards and other pertinent requirements incorporated into this order. B. General Conditions 1. This Certification is limited to emergency actions that meet the California Environmental Quality Act (CEQA) (Public Resources Code, § 21000 et seq.) definition of an "emergency," which is defined as follows: A sudden, unexpected occurrence, involving a clear and imminent danger, demanding immediate action to prevent or mitigate loss of or damage to, life, health, property, or essential public services. Emergency includes such occurrences as fire, flood, earthquake, or other soil or geologic movement, as well as such occurrences as riot, accident, or sabotage. (Pub. Resources Code, § 21060.3) Emergency actions must meet the above definition of "emergency" and demonstrate an imminent threat to qualify for this Certification. For actions that do not quali for enrollment under this Certification, the discharger (i.e. the person or entity proposing to conduct actions which may result in a discharge to a water of the state) must contact either the State Water Board or the applicable Regional Water Board to apply for an individual water quality certification. 7 181 of 308 2. This Certification is limited to emergency actions that satisfy one or more of the following exemption criteria as defined by the CEQA Guidelines (Cal. Code Regs., tit. 14, § 15269): a. Projects to maintain, repair, restore, demolish, or replace property or facilities damaged or destroyed as a result of a disaster in a disaster stricken area in which a state of emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act, commencing with section 8550 of the Government Code. b. Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare. c. Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term. d. Projects undertaken, carried out, or approved by a public agency to maintain, repair, or restore an existing highway damaged by fire, flood, storm, earthquake, land subsidence, gradual earth movement, or landslide, provided that the project is within the existing right of way of that highway and is initiated within one year of the damage occurring. This does not apply to highways designated as official State scenic highways, nor any project undertaken, carried out, or approved by a public agency to expand or widen a highway damaged by fire, flood, storm, earthquake, land subsidence, gradual earth movement, or landslide. e. Seismic work on highways and bridges pursuant to section 180.2 of the Streets and Highways Code, section 180 et seq. 3. This Certification is limited only to sudden, unexpected emergency situations defined in General Conditions 1 and 2 above that: (1) have occurred, or (2) have a high probability of occurring in the short term as a result of recently discovered factors or events not related to known or expected conditions. Additionally, the sudden, unexpected emergency situation must have the potential to result in an unacceptable hazard to life or a significant loss of property if corrective action is not undertaken within a time period less than the normal time needed to process an application under standard procedures. 4. Emergency repairs and reconstruction must begin within fourteen (14) calendar days of receiving authorization unless an extension is granted by the Corps and agreed to, in writing, by the appropriate Regional Water Board. 5. Authorized work in waters of the state shall be completed within 180 days of the enrollment date. If it is anticipated that work will not be completed prior to the expiration of enrollment, the Applicant shall request an extension at least thirty (30) days prior to the expiration date. The request shall include justification for the extension. 8 182 of 308 6. All repairs and construction shall be /cept to the minimum necessary to alleviate the immediate emergency and limited to in -kind replacement or refurbishment of on -site features. Minor upgrading may be considered if the Enrollee uses bioremediation or other environmentally sensitive solutions. Permanent restoration work other than that performed as an associated part of the emergency operations, including any minor upgrades, shall not be performed without prior approval and authorization by the Water Boards. 7. Failure to comply with any condition of this Certification shall constitute a violation of the Porter -Cologne Water Quality Control Act and the Clean Water Act. The Enrollee and/or discharger may then be subject to administrative and/or civil liability pursuant to Water Code section 13385. 8. Permitted actions must not cause a violation of any applicable water quality standards, including impairment of designated beneficial uses for receiving waters as adopted in the Basin Plans by any applicable Regional Water Board or any applicable State Water Board (collectively Water Boards) water quality control plan or policy. The source of any such discharge must be eliminated as soon as practicable. 9. In response to a suspected violation of any condition of this Order, the State Water Board may require the holder of this Order to furnish, under penalty of perjury, any technical or monitoring reports the Water Boards deem appropriate, provide that the burden, including costs, of the reports shall bear a reasonable relationship to the need for the reports and the benefits to be obtained from the reports. The additional monitoring requirements ensure that permitted discharges and activities comport with any applicable effluent limitations, water quality standards, and/or other appropriate requirement of state law. 10. The Applicant must, at all times, fully comply with engineering plans, specifications, and technical reports submitted to support this Certification; and all subsequent submittals required as part of this Order The conditions within this Certification and Attachments supersede conflicting provisions within Enrollee submittals. 11. This Certification and all of its conditions contained herein continue to have full force and effect regardless of the expiration or revocation of any federal license or permit issued for the Project. For purposes of Clean Water Act, section 401(d), this condition constitutes a limitation necessary to assure compliance with the water quality standards and other pertinent requirements of state law. C. Administrative Conditions 1. Signatory requirements for all document submittals required by this Certification are presented in Attachment B of the Certification. 9 183 of 308 2. This Certification does not authorize any act which results in the taking of a threatened, endangered or candidate species or any act, which is now prohibited, or becomes prohibited in the future, under either the California Endangered Species Act (Fish & G. Code, §§ 2050-2097) or the federal Endangered Species Act (16 U.S.C. §. ' 1531-1544). If a "take" will result from any act authorized under this Order held by the Corps, the Corps and/or the Enrollee must obtain authorization for the take prior to any construction or operation of the portion of the Project that may result in a take. The Corps is responsible for meeting all requirements of the applicable endangered species act for the Project authorized under this Order 3. Water Boards staff, or an authorized representative, upon presentation of credentials and other documents as may be required by law, shall be granted permission to enter the dischargers' site(s) at reasonable times, to ensure compliance with the terms and conditions of this Certification and/or to determine the impacts the discharge may have on waters of the state. 4. A copy of this Certification shall be provided to any consultants, contractors, and subcontractors working on the Project. Copies of this Certification shall remain at the Project site for the duration of this Certification. The Applicant shall be responsible for work conducted by its consultants, contractors, and any subcontractors. 5. A copy of this Certification shall be available at the Project site(s) during construction for review by site personnel and agencies. All personnel performing work on the Project shall be familiar with the content of this Certification and its posted location at the Project site. D. Construction 1. At all times, appropriate types and sufficient quantities of materials shall be maintained on site to contain and clean up any spill or inadvertent release of materials that may cause a condition of pollution or nuisance if the materials reach waters of the state. Construction personnel must know how to use appropriate containment and clean up materials. 2. Fueling, lubrication, maintenance, storage, and staging of vehicles and equipment must not result in a discharge to any waters of the state, and shall be located outside of waters of the state in areas where accidental spills will not enter or affect such waters. 3. If construction related materials reach surface waters, appropriate spill response procedures must be initiated as soon as the incident is discovered. In addition, the State Water Board staff contact identified in this Order must be notified via email and telephone within twenty-four (24) hours of occurrence. 10 184 of 308 4. Construction materials and debris from all construction work areas shall be removed from the site and disposed of properly following completion of individual projects enrolled under this Order 5. Water diversion activities must not result in the degradation of beneficial uses or exceedances of water quality objectives of any of the receiving waters. Any temporary dam or other constructed obstruction must only be built from materials which will cause little or no siltation (e.g. clean gravel). Normal flows must be restored to the affected water immediately upon completion of work at that location. 6. Effective best management practices (BMPs) must be implemented to control erosion and runoff from areas associated with the emergency project, this includes access roads. All areas of temporary impacts and all other areas of temporary disturbance which could result in a discharge or a threatened discharge to waters of the U.S. and/or state must be restored. Restoration must include grading of disturbed areas to pre project contours and revegetation with native species. 7. All repairs and reconstruction shall be kept to the minimum necessary to alleviate the immediate emergency and limited to in -kind replacement or refurbishment of on site features. Minor upgrading may be considered if the Enrollee uses bioremediation or other environmentally sensitive solutions. Permanent restoration work other than that performed as an associated part of the emergency operations, including any minor upgrades, shall not be performed without prior approval and authorization by the Water Boards. E. Mitigation: Permitted activities shall be the minimum necessary to alleviate the immediate emergency and a sequence of actions must be taken to avoid and then to minimize adverse impacts to aquatic resources. Compensatory mitigation may be required to offset any remaining unavoidable adverse impacts to aquatic resources. F. Emergency Notification and Fee Requirements �. The State Water Board and the applicable Regional Water Board must receive notification by the discharger at least 48 hours prior to initiating emergency actions. This notification must be followed within three (3) business days by submission of all of the information in the Emergency Notification Form (Attachment D). a. Notification may be via telephone, e-mail, written notice, or other verifiable means, • A staff directory that includes contact information for State and Regional Program Managers is found at: https://www.waterboards.ca.gov/water issues/programs/cwa401/docs/sta ffdirectory.pdf. • A map of Regional Board boundaries is found at: https://www.waterboards.ca.gov/waterboards_map.html 11 185 of 308 Electronic Submittal: 1. Address e-mail to the "State Program Manager" and the appropriate "Region Program Manager" from the staff directory linked above. 2. Include "Attention — RGP 63 Notice of Intent" in the subject line. Hardcopy Submittal Addresses: ATTN: Program Manager Wetlands Permitting and Planning Division of Water Quality State Water Resources Control Board 1001 "I" St. 15th Floor Sacramento, CA 95814 AND ATTN: Program Manager CWA Section 401 WQC Program Insert mailing address of appropriate Regional Water Board from the staff directory linked above 2. The Water Boards recognize there may be situations where imminent threats to life or property occur and the discharger has not received a notice to proceed. If immediate, specific actions, as defined in the California Code of Regulations, title 14, section 15269(c), are required by a discharger and prior notice to the State Water Board and the applicable Regional Water Board is not possible, then the discharger must contact the State Water Board and the applicable Regional Water Board within one (1) business day of the emergency action. This notification must be followed within three (3) business days by submission of all of the information in the Emergency Notification Form (Attachment D). 3. The Applicant must provide the appropriate fee to the Regional Water Board in accordance with California Code of Regulations, title 23, section 2200 within forty-eight (48) hours of project initiation. Failure to promptly pay the correct fee amount may result in a disqualification for enrollment pursuant to this Certification. 4. Once the appropriate Regional Water Board receives a completed Notice of Intent (NOI) and the correct fee from the Enrollee, the Water Board will transmit a Notice of Applicability (NOA) to the Enrollee verifying enrollment in this Certification. G. Project Status Notifications 1. The discharger must provide the State Water Board and the applicable Regional Water Board copies of all correspondence and reports that are submitted to the Corps to satisfy 12 186 of 308 the requirements of RGP 63. In addition, the discharger must fill in and submit the form provided in Attachment E. 2. A completed Notice of Completion (NOC) must be submitted to the appropriate Regional Water Board and State Water Board within 45 calendar days of completion of any action conducted under RGP 63. 3. Failure to submit Attachment E within 45 calendar days of completion of any emergency actions conducted under this Certification may result in the imposition of administrative and/or civil liability pursuant to Water Code section 13385. H. Project Reporting: If required by the NOA, the Applicant shall submit an Annual Report each year on the anniversary of the date that the individual project is authorized under this Order. Annual reporting shall continue until a Notice of Project Complete Letter is issued to the Applicant. I. Conditional Notification and Reporting: The following notifications and reports are required as appropriate. Reporting requirements are found in Attachment C of the authorization. I. Accidental Discharges of Hazardous Materials: Following an accidental discharge of a reportable quantity of a hazardous material, sewage, or an unknown material, the following applies (Wat. Code, § 1327I): a. As soon as (A) Enrollee has knowledge of the discharge or noncompliance, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures then: • first call — 911 (to notify local response agency) • then call — Office of Emergency Services (OES) State Warning Center at: (800) 852-7550 or (916) 845-8911 • Lastly follow the required OES procedures as set forth in: http://occupainfo.com/civicax/filebank/blobdload.aspx?BloblD=26396 http://www.caloes.ca.gov/FireRescueSite/Documents/CalOES- Spill Booklet Feb2014 FINAL BW Acc.pdf b. Following notification to OES, the Enrollee shall notify State Water Board, as soon as practicable (ideally within 24 hours). Notification may be via telephone, e-mail, delivered written notice, or other verifiable means. c. Within five (5) working, days of notification to. the State Water Board, the Enrollee must submit an Accidental Discharge of Hazardous Material Report. 2. Violation of Compliance with Water Quality Standards: The Enrollee shall notify the State Water Board of any event causing a violation of compliance with water quality standards. Notification may be via telephone, e-mail, delivered written notice, or other verfable means. 13 187 of 308 a. Examples of noncompliance events include: lack of storm water treatment following a rain event, discharges causing a visible plume in a water of the state, and water contact with uncured concrete. b. This notification must be followed within three (3) working days by submission of a Violation of Compliance with Water Quality Standards Report. 3. Transfer of Property Ownership: This Certification is not transferable in its entirety or in part to any person or organization except after notice to the State Water Board in accordance with the following terms: a. The Applicant must notify the Water Board of any change in ownership or interest in ownership of the Project area by submitting a Transfer of Property Ownership Report. The Applicant and purchaser must sign and date the notification and provide such notification to the Water Board at least 10 days prior to the transfer of ownership. The purchaser must also submit a written request to the State Water Board to be named as the applicant in a revised order. 4. Transfer of Long -Tenn BMP Maintenance: If maintenance responsibility for post - construction BMPs is legally transferred, the Enrollee must submit to the appropriate Regional Water Board a copy of such documentation and must provide the transferee with a copy of a long-term BMP maintenance plan that complies with manufacturer or designer specifications. The Enrollee must provide such notification to the Water Board with a Transfer of Long -Term BMP Maintenance Report at least 10 days prior to the transfer of BMP maintenance responsibility. .l. Water Quality Monitoring a. General: If surface water is present, continuous visual surface water monitoring shall be conducted to detect accidental discharge of construction related pollutants (e.g. oil and grease, turbidity plume, or uncured concrete). b. Accidental Discharges/Noncompliance: Upon occurrence of an accidental discharge of hazardous materials or a violation of compliance with a water quality standard, State Water Board staff may require water quality monitoring based on the discharge constituents and/or related water quality objectives and beneficial uses. END OF SWRCB SECTION 401 WATER QUALITY CERTIFICATION CONDITIONS 8. Coastal Zone Management: For those projects affecting uses or resources of the coastal zone, the Federal Coastal Zone Management Act (CZMA) requires that the Permittee obtain concurrence from the California Coastal Commission that the project is consistent with the State's certified Coastal Management Program. For activities within the coastal zone that require a coastal development permit from the commission, the Permittees should contact the Commission office to request an emergency permit, and no additional federal consistency review is necessary. For activities within the coastal zone that require a coastal 14 188 of 308 development permit from a local government with a certified local coastal program, the Permittee should contact the appropriate local government. Because a coastal permit issued by a local agency does not satisfy the federal consistency requirements of the CZMA, the Permittee should also contact Larry Simon, Federal Consistency Coordinator for the Commission, at 415-904-5400 to determine the appropriate emergency procedures. For any activity outside the coastal zone, but with the potential to affect coastal uses or resources, or for any activity conducted by a federal agency, the Permittee should contact Larry Simon, Federal Consistency Coordinator for the Commission at 415-904-5400 to determine the appropriate emergency procedures. Due to the often limited time constraints with emergency actions, the Corps would not require the Permittee to provide proof of review by the Commission, if such an action would result in undue harm to life or property. However, the Corps will require the Permittee to provide evidence of consistency upon completion of the project unless the Corps is already aware that a particular project, class of projects, or projects in a particular area described by the Commission, have received such determinations or waivers. Disposal of flood -delivered sediments into the marine environment is not authorized under RGP 63 due to potential adverse effects to the habitat and water quality. If such activity Ls proposed, it shall be addressed through other permitting procedures. 9. Endangered Species: No activity is authorized under this RGP which is likely to jeopardize the continued existence of a threatened or endangered species or destroy or adversely modify designated critical habitat as identified under the Federal Endangered Species Act (ESA). Authorization of an activity by the RGP does NOT authorize the "take" of a listed threatened or endangered species, as defined under the Federal ESA. The U.S. Fish and Wildlife Service and/or National Marine Fisheries Service may provide project - specific recommendations to avoid or minimize potential take of listed species or adverse modification of designated critical habitat. The Corps would determine which recommendations would be incorporated into the emergency authorization. Information on the location of listed or proposed threatened or endangered species and their designated or proposed critical habitat can be obtained directly from the FWS or NMFS or from their websites at: USFWS — http://www.fws.gov/endangered NMFS — http://www.nmfs.noaa.gov/pr/species/ 10. Historic Properties: Impacts to historic properties listed, proposed for listing, or potentially eligible for listing in the National Register of Historic Places will be avoided to the maximum extent practicable. If such resources are impacted because of actions authorized under this RGP, the permittee shall provide a full report of the action and the impacts incurred by the resource to this office within 45 days after completion of the action. The Corps, the State and Tribal Historic Preservation Officers, and/or the Advisory Council for Historic Preservation will then jointly make a determination as to appropriate procedures and/or mitigation to be addressed. 15 189 of 308 If you discover any previously unknown historic or archeological remains while accomplishing the activity authorized by this RGP, you must immediately notify the Corps Regulatory Division who will initiate the Federal and State coordination required to determine if the remains warrant a recovery effort or if the site is eligible for listing in the National Register of Historic Places. 11. Regional and Case -by -Case Conditions: The activity must comply with any regional conditions added by the Division Engineer (see CFR Part 330.4(e)) and with any case - specific conditions added by the District Engineer. 12. Erosion and Siltation Controls: Every effort must be made to ensure any material dredged or excavated from Waters of the United States is not likely to be washed back into any Waters of the United States. When feasible, erosion and siltation controls, such as siltation or turbidity curtains, sedimentation basins, and/or straw bales or other means designed to minimize turbidity in the watercourse above background levels existing at the time of construction, shall be used and maintained in effective operating condition during construction unless conditions preclude their use, or if conditions are such that the proposed work would not increase turbidity levels above the background level existing at the time of the work. All exposed soil and other fills, as well as any work below the ordinary high water mark or high tide line, must be stabilized at the earliest practicable date to preclude additional damage to the project area through erosion or siltation. 13. Equipment: When feasible, and if personnel would not be put into any additional potential hazard, heavy equipment working in wetlands must be placed on mats, or other measures must be taken to minimize soil disturbance, such as use of wide -treaded equipment or floatation devices. 14. Suitable Material: No discharge of dredged or fill material may consist of unsuitable material (e.g., trash, debris, car bodies, asphalt, etc.) and material discharged must be free from toxic pollutants in toxic amounts. (See Section 307 of the Clean Water Act). 15. Wild and Scenic Rivers: No activity may occur in a component of the National Wild and Scenic River System, or in a river officially designated by Congress as a "study river" for possible inclusion in the system while that river is in an official study status, unless the appropriate Federal agency with direct management responsibility for that river has determined in writing that the proposed activity would not adversely affect the Wild and Scenic River designation or study status. Information on Wild and Scenic Rivers may be obtained from the appropriate Federal land management agency in the area (e.g., FWS, National Park Service, USDA Forest Service, Bureau of Land Management). Currently the only designated Wild and Scenic River systems in the Los Angeles District are the main stem of Sespe Creek from its confluence with Rock Creek and Howard Creek downstream to where it leaves Section 26, T5N, R2OW; the Sisquoc River from its origin to the Los Padres National Forest boundary in California; and the Verde River from the section line between Sections 26 and 27, T13N, R5E, Gila -Salt River meridian to the confluence of 16 190 of 308 Red Creek with the Verde River within Section 34, T9 1/2N, R6E. 16. Aquatic Life Movements: No activity may substantially disrupt the movement of those species of aquatic life indigenous to the water body, including those species that normally migrate through the area. Culverts placed in streams must be installed to maintain low flow conditions. 17. Shellfish Production: No discharge of dredged or fill material may occur in areas of concentrated natural or commercial shellfish production, unless the discharge is directly related to a shellfish harvesting activity authorized by the Corps' Nationwide Permit (NWP) 4. 18. Spawning Areas: Discharges in spawning areas during spawning seasons must be avoided to the maximum extent practicable. 19. Waterfowl Breeding Areas: Discharges into breeding areas for migratory waterfowl must be avoided to the maximum extent practicable. 20. Navigation: No activity may cause more than a minimal adverse effect on the course or capacity of a navigable water. The permittee shall agree that, if future operations by the United States require the removal, relocation, or other alteration of the structure or work herein authorized, or if, in the opinion of the Secretary of the Army or his authorized representative, said structure or work shall cause unreasonable obstruction to the free navigation of the navigable waters, the permittee will be required, upon due notice from the Corps of Engineers, to remove, relocate, or alter the structural work or obstructions caused thereby, without expenses to the United States. No claim shall be made against the United States on account of any such removal or alteration. 21. Water Supply Intakes: No discharge of dredged or fill material may occur in the proximity of a public water supply intake except where the discharge is for repair of the public water supply intake structures or adjacent bank stabilization. 22. Obstruction of High Flows: To the maximum extent practicable, discharges must not permanently restrict or impede the passage of normal or expected high flows or cause the relocation of the water except within the existing river plain unless the primary purpose of the fill is to impound waters. 23. Adverse Effects from Impoundments: If the discharge creates an impoundment of water, adverse effects on the aquatic system caused by the accelerated passage of water and/or the restriction of its flow shall be minimized to the maximum extent practicable. 24. Proper Maintenance: Any structure or fill authorized by this RGP shall be maintained, including maintenance to ensure public safety, unless it is later determined that the structure is further contributing to other adverse conditions to private or public property. In such 17 191 of 308 situations, corrective measures will be taken to rectify these adverse conditions, including removal and/or redesign of the original emergency corrective action, or appropriate mitigation as determined through coordination with you and the appropriate Federal and State agencies. Temporary levees constructed to control flows shall not be maintained beyond the current storm season (i.e., maintenance of temporary levees is not authorized after the storm season in which the need arose). 25. Removal of Temporary Fills: Temporary fills shall be removed in their entirety and the affected areas returned to pre-existing elevations and revegetated with appropriate native riparian or wetland vegetation common to the area. If an area impacted by such a temporary fill is considered likely to naturally re-establish native riparian or wetland vegetation to a level similar to pre -project or pre -event conditions within two years, you will not be required to do so. 26. Reports: You shall provide a concise written report to this office as soon as practicable (within 45 days of completing the project) after completion of any action conducted under this RGP. PROVIDING THIS REPORT IS MANDATORY. This office has additional responsibilities pursuant to consultation with the FWS and NIVIFS under Section 7 of the ESA. Further, these reports enable us to track the use of this RGP to verify that the minimal effects determination is being met as required by Section 404(e) of the CWA. Failure to provide timely reports following responses to emergencies is non-compliance with the General Conditions of this RGP and would be considered a violation (33 CFR Part 326.4(d)). At a minimum the Report shall include the following: I. The name, address, e-mail address and telephone number of: a. the applicant, and b. the applicant's agent (if appropriate) II. Full description of the activity including: a. description of the emergency and the potential for loss of life or property; b. purpose of the activity; c. final goal of the entire activity; d. location (e.g., latitude/longitude or UTM coordinates; section/township/range on appropriate USGS topo map; electronic map images; Thomas Guide map; or other source to accurately portray project location); e. size and description of project area (include maps or drawings showing the areal and lineal extent of the project, and pre- and post -construction photographs); f. quantities of materials used; g. information on receiving waterbody impacted including: (1) name of waterbody (2) type of receiving waterbody (e.g., river/streambed, lake/reservoir, ocean/estuary/bay, riparian area, wetland type, etc.) (3) temporary/permanent adverse impact(s) in acres/cubic yards/linear feet 18 192 of 308 (4) compensatory mitigation in acres/cubic yards/linear feet (5) other mitigation steps (to avoid, minimize, compensate); and h. information on an activity that required permission from the Corps pursuant to 33 U.S.C. 408 because the project altered, temporarily or permanently occupied use of a U.S. Army Corps of Engineers federally authorized civil works project. i. information on federally listed or proposed endangered species or designated or proposed critical habitat (notification must be provided to FWS and/or NMFS as appropriate) including: (1) temporary/permanent adverse impacts (2) compensatory mitigation (3) other mitigation steps (to avoid, minimize, compensate). (4) Federal agencies should follow their own procedures for complying with requirements with the Endangered Species Act (ESA) and the National Historic Preservation Act (NHPA). The Federal permittee must provide to the district engineer (DE) the appropriate documentation to demonstrate compliance with these requirements. The DE will verify that the appropriate documentation was submitted. If any documentation is not submitted, and additional ESA and/or NI -IPA consultation may be necessary for the activity the respective federal agency would be responsible for fulfilling its obligation," If there are a substantial number of projects and this requirement would consume large quantities of staff resources, the permittee may, as an option, submit a comprehensive report providing all of the information required in the notification condition (Item 2.b.) above. If a project was conducted in an area known to harbor Federally listed or proposed endangered species or designated or proposed critical habitat, a list of measures taken to minimize harm to the species and/or habitat and provide a copy of the report to the FWS and/or the NMFS, as appropriate, must also be included. If mitigation was determined to be appropriate for a specific project or group of projects, a mitigation proposal must be submitted to this office for review and approval. We will forward the report to the appropriate agencies for their review and comment. Further Information: 1. Congressional Authorities. Youhave been authorized to undertake the activity described above pursuant to: (X) Section 10 of the River and Harbor Act of 1899 (33 U.S.C. 403). (X) Section 404 of the Clean Water Act (33 U.S.C. 1344). () Section 103 of the Marine Protection, Research and Sanctuaries Act of 1972.(33 U.S.C. 1413). 2. Limits of this authorization. a. This permit does not obviate the need to obtain other Federal, state, or local authorizations required by law. b. This permit does not grant any property rights or exclusive privileges. c. This permit does not authorize any injury to the property or rights of others. d. This permit does not authorize interference with any existing or proposed Federal project. 19 193 of 308 3. Limits of Federal Liability. In issuing this permit, the Federal Government does not assume any liability for the following: a. Damages to the permitted project or uses thereof as a result of other permitted or unpermitted activities or from natural causes. b. Damages to the permitted project or uses thereof as a result of current or future activities undertaken by or on behalf of the United States in the public interest. c. Damages to persons, property, or to other permitted or unpermitted activities or structures caused by the activity authorized by this permit. d. Design or construction deficiencies associated with the permitted work. e. Damage claims associated with any future modification, suspension, or revocation of this permit. 4. Reliance on Applicant's Data. The determination of this office that issuance of this permit is not contrary to the public interest was made in reliance on the information you provided. 5. Reevaluation of Permit Decision. This office may reevaluate its decision on this permit at any time the circumstances warrant. Circumstances that could require a reevaluation include, but are not limited to, the following: a. You fail to comply with the terms and conditions of this permit. b. The information provided by you in support of your permit application proves to have been false, incomplete, of inaccurate (See 4 above). c. Significant new information surfaces which this office did not consider in reaching the original public interest decision. Such a reevaluation may result in a determination that it is appropriate to use the suspension, modification, and revocation procedures contained in 33 CFR 325.7 or enforcement procedures such as those contained in 33 CFR 326.4 and 326.5. The referenced enforcement procedures provide for the issuance of an administrative order requiring you to comply with the terms and conditions of your permit and for the initiation of legal action where appropriate. You will be required to pay for any corrective measure ordered by this office, and if you fail to comply with such directive, this office may in certain situations (such as those specified in 33 CFR 209.170) accomplish the corrective measures by contract or otherwise and bill you for the cost. 6. Extensions. General condition 1 establishes a time limit for the completion of the activity authorized by this permit. Unless there are circumstances requiring either a prompt completion of the authorized activity or a reevaluation of the public interest decision, the Corps will normally give you favorable consideration to a request for an extension of this time limit. 20 194 of 308 This permit becomes effective when the Federal official, designated to act for the Secretary of the Army has signed below. David J. Castanon DATE Chief, Regulatory Division 21. 195 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 196 The following page(s) contain the backup material for Agenda Item: Notice of Decision - Planning Commission approval of a Conditional Use Permit for the modification of an existing wireless communications facility on a sign located at 1900 East Plaza Boulevard. (Applicant: Chris Ward/T-Mobile) (Case File 2018-28 CUP) (Planning) Please scroll down to view the backup material. 196 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: 1March 19, 2019 AGENDA ITEM NO. ITEM TITLE: ;Notice of Decision — Planning Commission approval of a Conditional Use Permit for the modification of an existing wireless communications facility on a sign located at 1900 East Plaza Boulevard (Applicant: Chris Ward/T-Mobile) (Case File 2018-28 CUP) PREPARED BY: Chris Stanley C. DEPARTMENT: Planning. PHONE: 1619-336-4381 APPROVED BY: EXPLANATION: The applicant has applied for a Conditional Use Permit (CUP) to add antennas to an existing wireless communications facility located in the cabinet of the pole sign advertising the Family House of Pancakes restaurant. Due to limited space within the existing sign cabinet, the applicant proposes to install four new antennas on the sign pole within an enclosure resembling a utility box, which will be painted to match the existing pole. The Planning Commission conducted a public hearing on March 4, 2019. Commissioners asked questions regarding screening options and co -location. The Commission voted to approve the CUP based on required findings and subject to Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Categorical Exemption -Class 1, Section 15301 (Existing Facilities) ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: ;Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Flores, Sendt, Yamane, Dela Paz Absent: Baca, Garcia ATTACHMENTS: 1. Overhead 3. Resolution No. 2019-03 2. Planning Commission Staff Report 4. Reduced Plans 197 of 3081 2018-28 CUP — 1900 East Plaza Boulevard — Overhead ATTACHMENT 1 1 198 of 308 Title: Case File No.: Location: NATIONAL Ciry Env INCORPORATED CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 3 March 4, 2019 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR THE MODIFICATION OF AN EXISTING WIRELESS COMMUNICATIONS FACILITY ON A SIGN LOCATED AT 1900 EAST PLAZA BOULEVARD (FAMILY HOUSE OF PANCAKES). 2018-28 CUP 1900 East Plaza Boulevard Assessor's Parcel Nos.: 557-420-31 Staff report by: Applicant: Zoning designation: Adjacent zoning: North: East: South: West: Environmental review: Staff recommendation: Chris Stanley, Acting Assistant Planner Stephanie Vanderveen, T-Mobile Major Mixed -Use District (MXD-2) Commercial and multi -family residential across Plaza Blvd. / MXD-2 Interstate 805 Freeway / OS (Open Space) Single family and multi -family residential / MXD-2, RM-3, and RS-2 Commercial and multi -family residential / MXD-2 Categorically Exempt pursuant to Class 1 Section 15301 (Existing Facilities) Approve ATTACHMENT 2 2 199 of 308 Planning Commission Meeting of March 4, 2019 Page 2 Staff Recommendation Staff recommends approval of the modification of the existing wireless communications facility on the sign. The use is conditionally -allowed in the Major Mixed -Use District zone and is consistent with the General Plan and Land Use Code. The expansion generally meets all applicable design requirements for wireless communication facilities. Executive Summary The applicant has applied for a Conditional Use Permit (CUP) to modify the existing wireless communications facility on a sign (Family House of Pancakes). The upgrade is to a T-Mobile facility that will add four antennas and four radios to an existing pole sign. The equipment will be housed behind screening panels. The new facility will help to provide coverage in an area with limited service and provide additional reception for T-Mobile customers. Site Characteristics The project location is an existing restaurant (Family House of Pancakes) located at 1900 East Plaza Boulevard. North of the restaurant, across Plaza, are multi- family developments and a restaurant, Bistro City; east is the Interstate 805 Freeway, which is considered Open Space; west is a carwash, market, motel (the Stardust Inn), and multi -family units; south is single-family and multifamily residential. Proposed Use The applicant is proposing to modify an existing telecommunications facility by installing four additional antennas and associated equipment. The four antennas measure approximately 13 feet in height and would be mounted to the 75 foot pole sign beneath the existing equipment. The sign is situated in the southeast corner of the development facing north and south. The antennas would be screened by panels creating the appearance of a utility box around the pole. The proposed antennas would be in addition to four existing antennas, which are enclosed within the sign cabinet itself. Analysis The proposed antennas would be using stealth options, which are encouraged in the Land Use Code, the visual impact would be limited due to the already mentioned screening panels, which would give the appearance of a box mounted to the sign. The antennas follow all other applicable land use code requirements, such as being located on the rear half of the property and not 3 200 of 308 Planning Commission Meeting of March 4, 2019 Page 3 being situated between the development and any public or private street adjoining the parcel, which in this case is Plaza Boulevard. Telecommunication facilities should be located and designed to avoid blocking and/or substantially altering scenic views. The proposed antennas are pole -mounted, which would have less of a visual impact than a tower and are not in a residential zone. The antennas are more than 75 feet from any habitable structure (approximately 90 feet). Findings for Approval The Municipal Code contains six required findings for CUPs: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the Major Mixed -Use District zone pursuant to a CUP, and the proposed use generally meets the required guidelines in the Land Use Code. 2. The proposed use is consistent with the General Plan and any applicable specific plan. General Plan Policy E-3.3 encourages access to wireless internet connections, computers, and other forms of communication technology; the proposed telecommunications facility will provide coverage in an area with limited service and provide additional reception for T-Mobile customers. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The design, location, size, and operating characteristics of the four proposed antennas mirror those of the existing antennas and as such are compatible with the existing land use. 4. The site is physically suitable for the type, density, and intensity of use being proposed; including access, utilities, and the absence of physical constraints. 4 201 of 308 Planning Commission Meeting of March 4, 2019 Page 4 The proposed antennas would be accessory to not only the existing telecommunications facility, but also the existing commercial use; their placement on the existing pole sign assures that circulation will not be affected. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed antennas will not stand out due to the use of stealth paneling. The panels give off the appearance of a utility box. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). The proposed project has been reviewed in compliance with CEQA. Staff has determined the proposed use to be categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this CUP. Findings for Denial 1. Granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. Because the subject facility would be more visible with the antennas than without, it would have a negative visual impact on area uses and would not be consistent with design guidelines for wireless telecommunications facilities §18.30.220 (B)(2)(i) & (k). 2. Although the coverage for T-Mobile Wireless facilities is less than optimal in the subject area, no significant gap in service exists; denial of the Conditional Use Permit would not result in a prohibition of service. Conditions of Approval Planning Department conditions require that all appropriate and required local, state and/or federal permits must be obtained prior to operation of the wireless communications facility. In addition, the permittee shall not object to co -locating 5 202 of 308 Planning Commission Meeting of March 4, 2019 Page 5 additional facilities of other communication companies and sharing the project site, provided such shared use does not result in substantial technical or quality -of - service impairment for the permitted use. The applicant or operator shall also be responsible for the removal and disposal of any antennas, equipment or facilities that are abandoned, decommissioned, or become obsolete within six (6) months of discontinuance. In addition, standard Fire and Building code conditions are included. Summary The proposed project is consistent with the Land Use Code in that it generally meets all applicable design requirements for wireless communication facilities. The project uses the stealth options encouraged by the City and such, is able to blend in with nearby development (other utilities). The antennas would be screened from view using stealth panels and the operating equipment would be housed with the existing equipment. The new facility will help to provide coverage in an area with limited service and provide additional reception for T-Mobile customers. 6 203 of 308 Planning Commission Meeting of March 4, 2019 Page 6 Options 1. Approve 2018-28 CUP subject to the conditions listed below, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2018-28 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date in order to obtain additional information. Attachments 1. Recommended Findings 2. Recommended Conditions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2018-28 CUP, dated 12/03/2018) 5. Coverage Map 6. Public Hearing Notice (Sent to 150 property owners & occupants) 7. CEQA Notice of Exemption 8. Resolutions C1,- CHRIS STANLEY RAYMOND PE Acting Assistant Planner Acting Planning Director 7 204 of 308 RESOLUTION NO. 2019-03 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR THE MODIFICATION OF AN EXISTING WIRELESS COMMUNICATIONS FACILITY ON A SIGN LOCATED AT 1900 EAST PLAZA BOULEVARD (FAMILY HOUSE OF PANCAKES). CASE FILE NO. 2018-28 CUP APN: 557-420-31 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for the modification of an existing wireless communications facility on an existing building located at 1900 East Plaza Boulevard at a duly advertised public hearing held on February 4, 2019, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2018-28 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on February 4, 2019, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the Major Mixed -Use District zone pursuant to a CUP, and the proposed use generally meets the required guidelines in the Land Use Code. 2. The proposed use is consistent with the General Plan. General Plan Policy E-3.3 encourages access to wireless Internet connections, computers, and other forms of communication technology. The proposed telecommunications facility will provide coverage in an area with limited service and provide additional reception for T-Mobile customers. ATTACHMENT 3 8 205 of 308 3. ' The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The four proposed antennas mirror those of the existing antennas and as such are compatible with the existing land use. 4. The site is physically suitable for the type, density, and intensity of the use being proposed, including access, utilities, and the absence of physical constraints. The proposed antennas would be accessory to not only the existing telecommunications, but also the existing commercial uses, which includes indoor recreation and retail. Their placement on the existing building assures that circulation will not be affected. 5. Granting the permit would not constitute a nuisance, be injurious, or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed antennas will not stand out due to the use of stealth paneling. The panels give off the appearance of a utility box. 6. The proposed project has been reviewed in compliance with the CEQA. Staff has determined the proposed use to be categorically exempt from environmental review pursuant to Class 1 Section 15301 (Existing Facilities), for which a Notice of Exemption will be filed subsequent to approval of this CUP. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes a wireless communications facility at 1900 East Plaza Boulevard. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File No. 2018-28 CUP, dated 12/03/2018. Any additional antennas or facilities must be in substantial conformance with the design for installation shown on these plans. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate 9 206 of 308 holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the City Manager or assign prior to recordation. 3. Within four (4) days of approval, pursuant to Fish and Game Code 711.4 and the California Code of Regulations, Title 14, Section 753.5, the applicant shall pay all necessary environmental filing fees for the San Diego County Clerk. Checks shall be made payable to the County Clerk and submitted to the National City Planning Department. 4. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.12.040 of the Municipal Code. Building 5. Plans submitted for improvements shall comply with the current edition of the California Building, Electrical, Plumbing, Mechanical, Energy and Codes. Fire 6. Plans submitted for improvements shall comply with the current edition of the California Fire Code (CFC) and National Fire Protection Association (NFPA). Planning 7. All required local, state and/or federal permits shall be obtained prior to operation of the wireless communications facility. 8. The permittee shall not object to co -locating additional facilities of other communication companies and sharing the project site, provided such shared use does not result in substantial technical or quality -of -service impairment for the permitted use. In the event a dispute arises with regard to co -locating with other existing or potential users, the City may require a third party technical study at the expense of either or both the applicant and the complaining user. This condition in no way obligates the City to approve any co -location proposal if it is determined by the City not to be desirable in a specific case. 9. The applicant or operator shall be responsible for the removal and disposal of any antennas, equipment or facilities that are abandoned, decommissioned, or become obsolete within six (6) months of discontinuance. 10. All equipment shall be painted to match the color of the surface to which it is mounted. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that 10 207 of 308 meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 4, 2019, by the following vote: AYES: Flores, Sendt, Yamane, Dela Paz None. NAYS: ABSENT: Baca, Garcia ABSTAIN: None. Bill Sendt 11 208 of 308 T Mobile m •Mobile •° SITE NUMBER: SITE NAME: SITE TYPE: RFDS: SD06176B SD176 FAMILY RESTAURANT SIGN STRUCTURE L700-CMP4-4x2-R3.1 ADDRESS: COUNTY: JURISDICTION: 1900 E. PLAZA BLVD NATIONAL CITY, CA 91950 CITY OF SAN DIEGO NATIONAL CITY PROJECT SUMMARY: MODIFY AN (E) T-MOBILE TELECOMMUNICATIONS FACILITY SITE WITH THE FOLLOWING: 1. INSTALL (4) APXVAARR24_43-U-NA20 OCTO PORT BET ANTENNAS, (1) EACH PER SECTOR 2. INSTALL (4) RRU 4449 NEAR ANTENNAS (B12+871), (1) EACH PER SECTOR 3. REPLACE (1) DUS41 WITH (1) BB5216 IF NOT COMPLETED (V.I.F.) 4. INSTALL (1) XMU INSIDE (E) CABINET 5. INSTALL (2) ADDITIONAL 6X12 HCS 6AWG 40m 6. INSTALL RET APPLICANT- T-MOBILE USA 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 SITE ADDRESS- 1900 EAST PLAZA BLVD NATIONAL CITY, CA 91950 PROPERTY OWNER; MORGAN FAMILY TRUST 1223 "J' AVENUE NATIONAL CITY, CA 91950 CONTACT: ROBERT LEE MORGAN PHONE: 619-421-3084 BUILDING SUMMARY - OCCUPANCY CLASSIFICATION: ZONING: CONSTRUCTION TYPE: A.P.N.: LEASE AREA: LATITUDE: LONGITUDE: JURISDICTION: U - UNMANNED TELECOMMUNICATION FACILITY GC GENERAL COMMERCIAL W/ PLANNED DEVELOPMENT OVERLAY V-B 557-420-31 - SQ.FT. ((E)/ NO CHANGE) 32.67630555 - 117.08522200 CITY OF NATIONAL CITY CONSULTING TEAM: SAC/ ZONING/ PERMITTING: SMARTLINK, LLC 18401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92612 CONTACT: STEPHANIE PITELL-VALDEZ, PM PHONE: (619) 417-9925 EMAIL: STEPHANIE.VALDEZOSMARTUNKLLC.COM CONTACT: PHONE: EMAIL: JERROD PLOOF (858) 344-4444 JERROD. P LOOFSSMARTIJNKLLC.COM RF ENGINEER: T-MOBILE USA 10509 VISTA SORRENTO PARKWAY SUITE 206 SAN DIEGO, CA 92121 CONTACT: PEDRO ABE PHONE: (858) 334-6128 EMAIL: PEDRO.ABECT-MOBILE.COM ARCHITECTURAL & ENGINEERING: DCI PACIFIC 32 EXECUTIVE PARK, SUITE 110 IRVINE, CA 92614 CONTACT: D.K. D0, RA PHONE (949) 475-1000 FAX' (949) 475-1001 EMAIL: DKODCIPACIFIC.COM CONSTRUCTION MANAGER: T-MOBILE 10509 VISTA SORRENTO PARKWAY SUITE 206 SAN DIEGO, CA 92121 CONTACT: KIRT BABCOCK PHONE: (858) 334-6139 EMAIL: KIRT.BAB000K@T-MOBILE.COM SHEET INDEX: SHFFLNIIMRFQ' DESCRIPTION. T-1 TITLE SHEET T-2 GENERAL NOTES, ABBREVIATIONS, SITE LEGENDS, A-1 SITE PLAN A-2 EQUIPMENT AND ANTENNA LAYOUT PLANS A-3 ELEVATIONS A-4 ELEVATIONS A-5 DETAILS A-6 DETAILS SYMBOLS & MATERIAL NOTE: SCALES SHOWN ON SET OF DRAWINGS ARE REPRESENTATIVE OF FULL SIZE 24"x36" DRAWINGS. IF THIS SET OF DRAWINGS IS LESS THAN 24"x36", IT IS A REDUCED SET. APPROVALS: THE FOLLOWING PARTIES HEREBY APPROVE AND ACCEPT THESE DOCUMENTS AND AUTHORIZE THE CONTRACTOR TO PROCEED WTIH THE CONSTRUCTION DESCRIBED HEREIN. ALL CONSTRUCTION DOCUMENTS ARE SUBJECT TO REVIEW BY THE LOCAL BUILDING DEPARTMENT AND ANY CHANGES AND MODIFICATIONS THEY MAY IMPOSE. LANDLORD CONST. MGR DEVELOP. MGR ZONING MGR CONST. MGR(TMO) PROJECT MGR RF ENGINEER OPERATIONS SAC REP. PRINT NAME SIGNATURE DATE VICINITY MAP: ity 10rt Supercenter S MAP ©2018 MICROSOFT N O R m 073 73 a f3 s. DIRECTIONS FROM 'T-MOBILE' SAN DIEGO, CA OFFICE: 1. DEPART VISTA SORRENTO PKWY TOWARD 1-805 SOUTH 2. TAKE RAMP RIGHT AND FOLLOW SIGNS FOR 1-805 SOUTH 3. AT EXIT 10, TAKE RAMP RIGHT TOWARD PLAZA BLVD 4. DESTINATION WILL BE ON THE LEFT EXHIBif:' A CASE FILE NO.: 2Cl6 -2 DATE: t 2 - 3 - APPLICABLE CODES 1. 2016 CALIFORNIA ADMINISTRATIVE CODE (CAC) 2. 2016 CALIFORNIA BUILDING CODE (CBC): VOLUMES 1 AND 2 3. 2016 CALIFORNIA ELECTRICAL CODE 4. 2016 CALIFORNIA MECHANICAL CODE (CMC) 5. 2016 CALIFORNIA ENERGY CODE 6. 2016 CALIFORNIA FIRE CODE (CFC) 7. 2016 CALIFORNIA GREEN CODE 8. 2016 CALIFORNIA REFERENCED STANDARDS CODE " NOTE: ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN ACCORDANCE WITH THE CURRENT EDITIONS OF THESE CODES. NOTHING IN THESE PLANS IS TO BE CONSTRUED TO PERMIT WORK NOT CONFORMING TO THESE CODES. stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smart: 18401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92612 — PLANS PREPARED BY. DCI PACIFIC AIEIC WORKS ARCHITECTURE I ENGINEERING 1 CONSULTING 32 IJ(ECIJTIVE PARK 'SUITE 110 IRVINE 1 CA 92614 NO. —DATE. DESCRIPTION: BY. 0 08/30/18 75% CD DAK — SITE INFORMATION: SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 —SEAL. Cu? — SHEET TITLE. TITLE SHEET —SHEET NUMBER. T-1 12 ATTACHMENT 4 209 of 308 ABBREVIATIONS, SITE LEGENDS, SYMBOLS AND MATERIAL GENERAL NOTES GENERAL CONSTRUCTION NOTES ABBREVIATIONS NOTE: NOT ALL ABBREVIATIONS ARE USED ON THESE DRAWINGS APPROX. APPROXIMATE ABV. ABOVE AL. ALUMINUM ASPH. AWG Bcw BTS CAB. CONC. CONT. DIA, DWG. EGB EA, ELECT. EL EMT EQ. EQUIP. GA, GALV. GEN GRND IGR IMC MAX. MECH. MFR. MGB MIN, NTS 0C 0PP PCS PVC RGS SF. SH SIM. SS TYP. U.N.O. VLF WWF ASPHALT AMERICAN WIRE GAUGE BARE COPPER WIRE BASE TRANSMISSION STATION CABINET CONCRETE CONTINUOUS DIAMETER DRAWING EQUIPMENT GROUND BAR EACH ELECTRICAL ELEVATION ELECTRICAL METALLIC TUBING EQUAL EQUIPMENT GAUGE GALVANIZED GENERATOR GROUNO INTERIOR GROUND RING (HALO) INTERMEDIATE METALLIC CONDUIT MAXIMUM MECHANICAL MANUFACTURER MASTER GROUND BAR MINIMUM NOT TO SCALE ON CENTER OPPOSITE PERSONAL COMMUNICATION SYSTEM POLYVINYL CONDUIT RIGID GALVANIZED STEEL SQUARE FOOT SHEET SIMILAR STAINLESS STEEL TYPICAL UNLESS NOTED OTHERWISE VERIFY IN FIELD WELDED WIRE FABRIC SITE LEGENDS PROPERTY LINE -x-x-x- FENCE LINE POWER SERVICE TELEPHONE SERVICE POWER/TEL SERVICES PROPOSED CONTOUR 50 (E) CONTOUR A COAX CABLE CIRCUIT BREAKER CADWELD TYPE CONNECTION COMPRESSION TYPE CONNECTION SYMBOLS GROUNDING WIRE REPRESENTS DETAIL NUMBER REF. DRAWING NUMBER AND MATERIAL 9. lcLllrti.:;.ii' INN Ig !AM= e IJ DETAIL REFERENCE SECTIONS AND DETAILS CONCRETE EARTH GRAVEL/STONE GROUND ROD WITH ACCESS CHEMICAL GROUND ROD GROUND ROD DISCONNECT SWITCH METER 1. THE LATEST EDITION OF THE AMERICAN INSTITUTE OF ARCHITECTS DOCUMENT A201 'GENERAL CONDIRONS OF THE CONTRACT FOR CONSTRUCTION" ARE INCLUDED IN THESE SPECIFICATIONS AS IF COMPLETELY REPRODUCED HERE IN. 2. THIS FACILITY IS AN UNOCCUPIED PCS TELECOMMUNICATIONS SITE AND IS EXEMPT FROM DISABLED ACCESS REQUIREMENTS. 3. PRIOR TO THE SUBMISSION OF BIDS, THE CONTRACTORS PARTICIPATING SHALL VISIT THE JOB SITE AND FAMILIARIZE THEMSELVES WITH ALL FIELD CONDITIONS AFFECTING THE PROPOSED PROJECT INCLUDING DEMOLITION, ELECTRICAL, MECHANICAL AND STRUCTURAL INSTALLATIONS, AS WELL AS WITH THE CONSTRUCTION AND CONTRACT DOCUMENTS AND SHALL CONFIRM THAT THE PROJECT CAN BE ACCOMPLISHED AS SHOWN PRIOR TO PROCEEDING WITH CONSTRUCTION. SHOULD ANY ERRORS, OMISSION, OR DISCREPANCIES BE FOUND, THE GENERAL CONTRACTOR SHALL IMMEDIATELY NOTIFY 'T-MOBILE' CONSTRUCTION MANAGER AND THE ARCHITECT IN WRITING. IN THE EVENT OF DISCREPANCIES THE CONTRACTOR SHALL INCLUDE THE MORE COSTLY OR EXTENSIVE WORK IN THE BID, UNLESS SPECIFICALLY DIRECTED OTHERWISE, IF A DISCREPANCY EXISTS AND THE PROJECT MANAGER AND ARCHITECT ARE NOT NOTIFIED, THE GENERAL CONTRACTOR SHALL BE HELO RESPONSIBLE FOR ALL COSTS INCURRED TO REPAIR OR CORRECT ALL PROBLEMS THAT RESULT. 4. DRAWINGS SHALL NOT BE SCALED, THESE DRAWINGS ARE INTENDED TO BE DIAGRAMMATIC ONLY. FIGURED DIMENSIONS HAVE PRECEDENCE OVER DRAWING SCALE AND DETAIL DRAWINGS HAVE PRECEDENCE OVER SMALL SCALE --DRAWINGS. CONTRACTOR SHALL CHECK ACCURACY OF ALL DIMENSIONS IN THE FIELD, UNLESS SPECIFICALLY NOTED, DO NOT FABRICATE ANY MATERIALS, OR BEGIN ANY CONSTRUCTION UNTIL THE ACCURACY OF DRAWING DIMENSIONS HAVE BEEN VERIFIED AGAINST ACTUAL FIELD DIMENSIONS. 5, THE CONTRACTOR SHALL INCLUDE IN HIS OR HER BID ALL MATERIALS, EQUIPMENT, APPURTENANCES AND LABOR NECESSARY 10 COMPLETE THE WORK AS INDICATED OR IMPLIED BY THESE DRAWINGS. 6. CONTRACTOR SHALL NOTIFY THE T-MOBILE' CONSTRUCTION MANAGER, THE PROPERTY OWNER AND THE ARCHITECT IF ANY DETAILS ARE CONSIDERED IMPRACTICAL, UNSUITABLE, UNSAFE, NOT WATERPROOF, OR NOT WITHIN CUSTOMARY TRADE PRACTICE. IF WORK IS PERFORMED, IT WILL BE ASSUMED THAT THERE IS NO OBJECTION TO ANY DETAIL. DETAILS ARE INTENDED TO SHOW THE END RESULT OF THE DESIGN. MINOR MODIFICATIONS MAY BE REQUIRED TO SUIT JOB CONDITIONS, AND SHALL BE INCLUDED AS PART OF THE WORK. 7. (E) ELEVATIONS AND LOCATIONS 70 BE JOINED SHALL BE VERIFIED BY THE CONTRACTOR BEFORE CONSTRUCTION. IF THEY DIFFER FROM THOSE SHOWN ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE 'T-MOBILE' CONSTRUCTION MANAGER AND THE ARCHITECT S0 THAT MODIFICATIONS CAN BE MADE BEFORE PROCEEDING WITH THE WORK. 8. THE CONTRACTOR SHALL VERIFY ALL TELEPHONE & RADIO EQUIPMENT LAYOUTS, SPECIFICATIONS, PERFORMANCE, INSTALLATION AND FINAL LOCATIONS WITH 7-MOBILE. CONSTRUCTION MANAGER PRIOR TO BEGINNING WORK. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING HIS WORK WITH ERICSSON RADIO SYSTEMS. 9. ALL SYMBOLS AND ABBREVIATIONS USED ON THE DRAWINGS ARE CONSIDERED CONSTRUCTION STANDARDS. IF THE CONTRACTOR HAS QUESTIONS REGARDING THEIR EXACT MEANING, THE 'T-MOBILE' CONSTRUCTION MANAGER ANO THE ARCHITECT SHALL BE NOTIFIED FOR CLARIFICATION BEFORE THE CONTRACTOR PROCEEDS WITH THE WORK. 10. THE CONTRACTOR SHALL OBTAIN AND PAY FOR PERMITS, LICENSES AND INSPECTIONS NECESSARY FOR PERFORMANCE OF THE WORK AND INCLUDE THOSE IN THE COST OF THE WORK ID 'T-MOBILE'. 11. THE CONTRACTOR SHALL PROVIDE CONTINUOUS SUPERVISION WHILE ANY SUBCONTRACTORS OR WORKMEN ARE ON THE SITE AND SHALL SUPERVISE AND DIRECT ALL WORK, USING HIS BEST SKILL AND ATTENTION. HE SHALL BE SOLELY RESPONSIBLE FOR ALL CONSTRUCTION MEANS, METHODS, TECHNIQUES, PROCEDURES AND SEQUENCES AND FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT. 12. WORKMANSHIP THROUGHOUT BE OF THE BEST QUALITY OF THE TRADE INVOLVED, AND SHALL MEET OR EXCEED THE FOLLOWING MINIMUM REFERENCE STANDARDS FOR QUALITY AND PROFESSIONAL CONSTRUCTION PRACTICE: NRCA NATIONAL ROOFING CONTRACTORS ASSOCIATION O'HARE INTERNATIONAL CENTER 10255 W. HIGGENS ROAD, SUITE 600 ROSEMONT, IL 60018 SMACNA SHEET METAL AND AIR CONDITIONING CONTRACTORS NATIONAL ASSOCIATION 4201 LAFAYETTE CENTER DRIVE CHATILLY, VA 22021-1209 ITLP INTERNATIONAL INSTITUTE FOR LATH AND PLASTER 820 TRANSFER ROAD ST. PAUL, MN 55114-1406 13. INSTALL ALL EQUIPMENT AND MATERIALS PER THE LATEST EDITION OF THE MANUFACTURER'S INSTALLATION SPECIFICATIONS UNLESS SPECIFICALLY OTHERWISE INDICATED, OR WHERE LOCAL CODES OR REGULATIONS TAKE PRECEDENCE. 14. THE CONTRACTOR SHALL VERIFY, COORDINATE, AND PROVIOE ALL NECESSARY BLOCKING, BACKING, FRAMING, HANGERS OR OTHER SUPPORTS FOR ALL ITEMS REQUIRING THE SAME. 15. THE CONTRACTOR AND ALL SUBCONTRACTORS SHALL GIVE ALL NOTICES AND SHALL COMPLY WITH ALL APPLICABLE LOCAL CODES, REGULATIONS, LAWS AND ORDINANCES AS WELL AS STATE DEPARTMENT OF INDUSTRIAL REGULATIONS AND DIVISION OF INDUSTRIAL SAFETY (OSHA) REQUIREMENTS. 16, THE CONTRACTOR SHALL PROTECT THE PROPERTY OWNERS, AND 'T-MOBILE' PROPERTY FROM DAMAGE WHICH MAY OCCUR DURING CONSTRUCTION. ANY DAMAGE TO NEW AND (E) FINISHES, CONSTRUCTION, STRUCTURE, LANDSCAPING, CURBS, STAIRS, OR EQUIPMENT, ETC. SHALL BE IMMEDIATELY REPAIRED OR REPLACED TO THE SATISFACTION OF 'T-MOBILE', AND THE PROPERTY OWNER, OR THE OWNER'S REPRESENTATIVE, AT THE EXPENSE OF THE CONTRACTOR. 17. THE CONTRACTOR SHALL BE RESPONSIBLE FOR, AND SHALL REPLACE OR REMEDY, ANY FAULTY, IMPROPER, OR INFERIOR MATERIALS OR WORKMANSHIP OR ANY DAMAGE WHICH SHALL APPEAR WITHIN ONE YEAR AFTER THE COMPLETION AND ACCEPTANCE OF THE WORK BY 'T-MOBILE' UNDER THIS CONTRACT. 18. IT SHALL BE THE RESPONSIBILITY OF THE GENERAL CONTRACTOR TO LOCATE ALL (E) UTILITIES, OR CONTACT AN OUTSIDE AGENCY TO LOCATE ALL (E) UTILITIES. WHETHER SHOWN HERE IN OR NOT, AND TO PROTECT THEM FROM DAMAGE. THE CONTRACTOR SHALL BEAR ALL EXPENSES FOR REPAIR OR REPLACEMENT OF UTILITIES OR OTHER PROPERTY DAMAGE IN CONJUNCTION WITH THE EXECUTION OF WORK. 19. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE COMPLETE SECURITY OF THE PROJECT SITE WHILE THE JOB IS 1N PROGRESS AND UNTIL THE JOB IS COMPLETED AND ACCEPTED BY 'T-MOBILE'. 20. THE CONTRACTOR SHALL PROVIDE TEMPORARY WATER, POWER AND TOILET FACILITIES AS REQUIRED BY THE PROPERTY OWNER, 'T-MOBILE' AND THE CITY OR GOVERNING AGENCY. 21, THE GENERAL CONTRACTOR 15 RESPONSIBLE FOR REDLINING THE CONSTRUCTION DOCUMENTS TO ILLUSTRATE THE AS -BUILT CONDITION OF THE SITE. THIS SHALL BE DONE AFTER THE SITE HAS BEEN AWARDED FINAL INSPECTION BY THE RESPONSIBLE BUILDING AGENCY. ONE SET OF REDLINED DRAWINGS SHALL BE PROVIDED TO THE 'T-MOBILE' CONSTRUCTION MANAGER. 22. THE LATEST EDITION OF ALL PERMITTED AND APPROVED PLANS PERTAINING TO THIS PROJECT SHALL BE KEPT IN A PLAN BOX AND NOT BE USED BY WORKERS. ALL CONSTRUCTION SETS SHALL REFLECT THE SAME INFORMATION, THE CONTRACTOR SHALL ALSO MAINTAIN IN GOOD CONDITION, ONE COMPLETE SET OF PLANS WITH ALL REVISIONS, ADDENDA AND CHANGE ORDERS ON THE PREMISES AT ALL TIMES. THESE ARE TO BE UNDER THE CARE OF THE JOB SUPERINTENDENT, 23. THE CONTRACTOR SHALL REMOVE ALL RUBBISH AND WASTE MATERIALS ON A DAILY BASIS, EXCEPT FOR THAT SPECIFIED AS REMAINING THE PROPERTY OF THE BUILDING OR PROPERTY OWNER AND SHALL EXERCISE STRICT CONTROL OVER JOB CLEANING THROUGHOUT CONSTRUCTION, INCLUDING FINAL CLEAN-UP UPON COMPLETION OF WORK. ALL AREAS ARE TO BE LEFT IN A BROOM CLEAN CONDITION AT THE END OF EACH DAY AND VACUUM CLEAN CONDITION, FREE FROM PAINT, SPOTS, DUST 0R SMUDGES OF ANY NATURE TO COMPLETION OF WORK. 24. THE GENERAL CONTRACTOR MUST PERFORM WORK DURING PROPERTY OWNER'S PREFERRED HOURS TO AVOID DISRUPTION OF NORMAL ACTIVITY. 25. ALL EXPOSED METAL SHALL BE HOT -DIPPED GALVANIZED. 26. SEAL ALL PENETRATIONS THROUGH FIRE -RATED AREAS WITH U.L. LISTED OR FIRE MARSHALL APPROVED MATERIALS IF AND WHERE APPLICABLE TO THIS FACILITY AND PROJECT SITE. 27. PROVIDE A PORTABLE FIRE EXTINGUISHER WITH A RATING OF NOT LESS THAN 2-A OR 2-A10BC WITHIN 75 FEET TRAVEL DISTANCE TO ALL PORTIONS OF THE PROJECT AREA CONSTRUCTION. 28. ELECTRICAL AND POWER SYSTEM SHALL BE GROUNDED PER NEC ARTICLES 250 AND 810. 29. ALL NEW OPENINGS IN THE EXTERIOR ENVELOPE OF CONDITIONED SPACES SUCH AS AT WALL AND ROOF PENETRATIONS SHALL BE CAULKED OR SEALED TO LIMIT INFILTRATION OF AIR AND MOISTURE. 30. UPON COMPLETION OF CONSTRUCTION, 'T-MOBILE' CONSTRUCTION MANAGER SHALL CONDUCT A WALK-TIIRU WITH PROPERTY OWNER OR REPRESENTATIVE OF PROPERTY OWNER. 31. THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING Ail SYSTEM EQUIPMENT IN A CLEAN WORKING ORDER UNTIL ACCEPTANCE OF THE PROJECT BY T-MOBILE'. 32. INSTALL ALL EQUIPMENT AND MATERIALS PER THE LATEST EDITION OF THE MANUFACTURER'S INSTALLATION SPECIFICATIONS UNLESS SPECIFICALLY OTHERWISE INDICATED, OR WHERE LOCAL CODES OR REGULATION TAKE PRECEDENCE. 1. THE FACILITY 15 AN UNOCCUPIED TELECOMMUNICATION FACILITY. 2. PLANS ARE NOT TO BE SCALED AND ARE INTENDED TO BE A DIAGRAMMATIC OUTLINE ONLY, UNLESS NOTED OTHERWISE. THE WORK SHALL INCLUDE FURNISHING MATERIALS, EQUIPMENT, APPURTENANCES AND LABOR NECESSARY TO COMPLETE ALL INSTALLATIONS AS INDICATED ON THE DRAWINGS. 3. PRIOR TO THE SUBMISSION OF BIDS, THE CONTRACTORS SHALL VISIT THE JOB SITE AND BE RESPONSIBLE FOR ALL CONTRACT DOCUMENTS, FIELD CONDITIONS AND DIMENSIONS, AND CONFIRMING THAT THE WORK MAY BE ACCOMPLISHED AS SHOWN PRIOR TO PROCEEDING WITH CONSTRUCTION. ANY DISCREPANCIES ARE TO BE BROUGHT TO THE ATTENTION OF THE IMPLEMENTATION ENGINEER AND ARCHITECT AND/OR ENGINEER PRIOR TO PROCEEDING WITH THE WORK. 4. THE CONTRACTOR SHALL RECENT, IN WRITING, AUTHORIZATION TO PROCEED BEFORE STARTING WORK ON ANY ITEM NOT CLEARLY DEFINED OR IDENTIFIED BY THE CONTRACT DOCUMENTS. 5. CONTRACTOR SHALL CONTACT USA ALERT BEFORE PROCEEDING WITH ANY EXCAVATION, SITE WORK OR CONSTRUCTION. 6. THE CONTRACTOR SMALL INSTALL ALL EQUIPMENT AND MATERIALS IN ACCORDANCE WITH MANUFACTURER'S RECOMMENDATIONS UNLESS SPECIFICALLY INDICATED OTHERWISE OR WHERE LOCAL CODES OR REGULATIONS TAKE PRECEDENCE. 7. ALL WORK PERFORMED AND MATERIALS INSTALLED SHALL DE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS AND ORDINANCES. CONTRACTOR SHALL GIVE ALL NOTICES AND COMPLY WITH ALL LAWS, ORDINANCES, RULES, REGULATIONS AND LAWFUL ORDERS OF ANY PUBLIC AUTHORITY REGARDING THE PERFORMANCE OF THE WORK. MECHANICAL AND ELECTRICAL SYSTEMS SHALL BE INSTALLED IN ACCORDANCE WITH ALL APPLICABLE MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS, AND LOCAL AND STATE JURISDICTIONAL CODES, ORDINANCES AND APPLICABLE REGULATIONS. B. THE GENERAL CONTRACTOR SHALL SUPERVISE AND DIRECT THE WORK, USING THE BEST SKILLS AND ATTENTION. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR ALL CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES AND PROCEDURES AND FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT INCLUDING CONTACT AND COORDINATION WITH THE IMPLEMENTATION ENGINEER AND WITH THE LANDLORD'S AUTHORIZED REPRESENTATIVE. 9. DETAILS ARE INTENDED TO SHOW END RESULT OF DESIGN. MINOR MODIFICATION MAY BE REQUIRED TO SUIT JOB DIMENSIONS OR CONDITIONS, AND SUCH MODIFICATIONS SHALL BE INCLUDED AS PART OF THE WORK, 10. THE CONTRACTOR SHALL MAKE NECESSARY PROVISIONS TO PROTECT (E) IMPROVEMENTS, PAVING, CURBS, VEGETATION, GALVANIZED SURFACES, EEC., AND UPON COMPLETION OF WORK REPAIR ANY DAMAGE THAT OCCURRED DURING CONSTRUCTION TO THE SATISFACTION OF 'T-MOBILE'. 11. KEEP GENERAL AREA CLEAN, HAZARD FREE, AND DISPOSE OF ALL DIRT, DEBRIS, RUBBISH AND REMOVE EQUIPMENT NOT SPECIFIED AS REMAINING ON THE PROPERTY. LEAVE PREMISES IN CLEAN CONDITION AND FREE FROM PAINT SPOTS, DUST OR SMUDGES OF ANY NATURE. 12. PENETRATIONS OF ROOF MEMBRANES SHALL BE PATCHED AND/OR FLASHED AND MADE WATERTIGHT USING LIKE MATERIALS IN ACCORDANCE WITH NRCA ROOFING STANDARDS AND DETAILS. CONTRACTOR SHALL OBTAIN DETAILING CLARIFICATION FOR SITE -SPECIFIC CONDITIONS FROM ARCHITECT/ENGINEER, IF NECESSARY, BEFORE PROCEEDING. 13. THE ARCHITECT/ENGINEER AND REPRESENTATIVES OF THE LESSEE AND OWNER, MUST 8E NOTIFIED AT LEAST TWO FULL DAYS PRIOR TO COMMENCEMENT OF CONSTRUCTION. 14. D0 NOT EXCAVATE OR DISTURB SOILS BEYOND THE PROPERTY LINES OR LEASE LINES, UNLESS SPECIFICALLY INSTRUCTED, IN WRITING, BY THE ARCHITECT/ENGINEER AND LESSEE. 15. D0 NOT SCALE BUILDING DIMENSIONS FROM DRAWINGS. T -Mobile stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 02121 smartl,nk 10401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92812 PLANS PREPARED BY. DCJ PACIFIC AIEJC WORKS ARCHITECTURE I ENGINEERING 1 CONSULTING 32 EXECUTIVE PARK 'SUITE 110 IRVINE I CA92614 NO. -DATE: DESCRIPTION: ----BY: 0 08/30/18 75% CD DAK -SITE INFORMATION. SD176 FAMILY RESTAURANT SDO6176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 SHEET TITLE. GENERAL NOTES, ABBREVIATIONS, SITE LEGENDS, SYMBOLS AND MATERIAL SHEET NUMBER: T-2 13 210 of 308 T Mobi1e (E) PROPERTY UNE \—(E) DRIVEWAY- (E) ASPHALT PARKING -"\(E) LANDSCAPE AREA �ASTF'LAZII SLVD (E) RESTAURANT BUILDING (E) ASPHALT PARKING 557-420-31-00 L126'-4" \\N\\\\\ (E) PROPERTY LINE f0 C+l �(E) LANDSCAPE AREA iitrI (E) E-M0BILE'EQUIPMENTSHELTER AT GROUND LEVEL. SEE SHEET 31A-2 FOR MORE INFORMATION (E) & (N) T-MOBILE' ANTENNAS ON .. / (E) SIGN STRUCTURE. SEE SHEET Ul - ¢ ,�� A-2 FOR CHANGES allN p0 ;pia 0• stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smartlink 18401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92812 —PLANS PREPARED BY: DCI PACIFIC AIEIC WORKS ARCHITECTURE 1 ENGINEERING 1 CONSULTING 32 EXECUTIVE PARK I SUITE 110 IRVINE I CA 92614 NO. •ATE: DESCRIPTION: BY: 0 08/30/1B 75% CD DAK —SITE INFORMATION: SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 5 SHEET TITLE. SITE PLAN SHEET NUMBER: SITE PLAN 14 00 9 s' 10' 16' SCALE: 1 A-1 211 of 308 EQUIPMENT SCOPE OF WORK: 1. REPLACE DUS41 WITH BB5216 IF NOT YET COMPLETED (V.I.F.). 2. ADD (1) XMU INSIDE EXISTING CABINET. 3. INSTALL (2) 6x12 HCS 6AWG 40m, 4. INSTALL RET. (E) ROOF ACCESS HATCH ±19'-0n (E) LEASED AREA (E) RBS 2206 CABINET SEE NOTE SCOPE OF WORK (E) PBC 6200 (E) SPD UNITS aW a L,l I I 11 ri I 1 I I 1. 1 L L PPC (E) SERVICE DISCONNECT (E) TRANSFER SWITCH (E) METAL ACCESS DOOR (E) IT -MOBILE. EQUIPMENT SHELTER LOCATED AT GROUND LEVEL. (E) CABLE TRAYS ARV. (E) CONDUITS FOR CABLE ROUTE LOCATED IN EQUIPMENT SHELTER. (E) CABLES WITHIN (E) L DU ROUTE, REFER TO RF SCHEDULE FOR MORE INFORMATION. (E) FIBER BOX (E) GPS ANTENNA (E) CIENA BOX EQUIPMENT LAYOUT PLAN (@ GROUND LEVEL) RIA 0 1' 2' SCALE: 1/2"=1'-D' 3 5006176E - EXISTING ANTENNA, TMA, RRUS, CABLE SCHEDULE-- RFDS 1700 CMP4.4X2 VERSION 3.1 SECTOR AZIMUTH ANTENNA 10311/1R00EL N0. SIZESe WEIGHT TYPE RAD CENTER TAM( OIPIEIIPRS/ BIAS-T/ RRUS CABLES SIZE LENGTH Al (1.19/619/1211 340 Ericsson -AIR22KEC31B0231 02A 0±A(QUAD) 55'4x12"W,.7.0.0 (albs) EXISTING L71'•0" D)IEl Gene,ICTwln Style IS-AWS (2) (3) COAX JUMP ERS (21 (E(FI01RJUMPERS ±101,0' ±1V-D' A2 (L39A21) 340 Erinsen-AIR21RRC118023-3 B2A_B4A(QIIA01 S5"1a 0r W a7,9"0 [031b3) EXISTING (41131FI0ERJUMPERS ±16,0" SECTOR D N.240' AZIMUTH to -H 14 473 01) LINE OF (E) SIGN TOWER SHAFT BELOW, TYP. (E 75 HIGH RESTAURANT SIGN (E) VENTS ABOVE, TYP. (E) ANTENNAS AT *71' RAD CENTER i:'l1'.1!IIIII19I1111 u. z GENERIC TWIN STYLE IB, (3) TOTAL (E) T--MOBILE FRP SCREEN PANELS ON (E) STRUCTURE SIGN. TYPICAL AT EAST AND WEST CORNERS. ECTOR 7rAZAA[IT� (E) T--MOBILE ANTENNAS (2) ANTENNA PER SECTOR, (4) SECTORS, (8) TOTAL. T Mobi1e stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 H smartlink 10401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92612 —PLANS PREPARED BY. S DCI PACIFIC AIEIC WORKS ARCHITECTURE 1 ENGINEERING 1 CONSULTING 32 EXECUTIVE PARK 1 SUITE 110 IRVINE 1 CA92614 NO. —DATE: DESCRIPTION:—BY1 0 OB/30/18 75% CD DAK al (U19/619/L21) Ill (L19/121) 70 Frir4san-AIR2IXRC11go23-4_04/04A (QUAD} SS"Lx12" W x7.9"0 (SHIAA EXISR NG L 71'-O" (111E) Gcnerc Twin Style 1B • AWS 70 Ericsson- MR21 KRC11R003-1_B2A„R4A (QUAD) 55.1412.11017.9•P (831b0 EXISTING 471'-0" 12)(E1 COAX JUMPERS (2) (E) FIBER JUMPERS (4) (E) JUMPERS ±102 0" T16',0' ±36'•0' OrU C1 (U19/G39) 160 Masan - AI021 KRC1100Si1J20_13A(QOAD) 555"Ix12"WX7.9"O(P31bs) EXISTING 171'-0' (2) [E1 FIRER JUMPERS CL (L19/L2D 160 Erinsen- A1021KBC1111R23-1_R2A_24A(QUA0( SS"1x12'W47.9"13(631bs) EXISTING 171'-O" [41 (1)FIRERIUMPERS ±16'-0' 01 (UE9/U211 D1 (419(L21) 240 Ericsson- AMR/ XRC11R023.1_02A_1461011AD} SS"1x1Z" W x7.1 0 )131Ix ) EXISTING L73,0. 11) CBI GenedendnStyle 10-AWS (2) IE) COAX JUMPERS (211E) HOER JUMPERS ±10TA" 316'-0" 240 Ericsson • AIR21 XRC118003.1_112AJAA [QUA)) 55"Lx11'Wx7.9"DWTI bs) EXISTING • 71•,U' 14)(EI FIBER 111hPERS 415'-D• (3) (I) ERIC550N 3467105 (21 (E(ERICSSON 641111CS 6AWG A0MM 40M 5006176E - NEW ANTENNA, TMA, RRUS, CABLE SCHEDULE--- RPM L700 CMP4 - 4X2 VERSION 3.1 SECTOR AZIMUTH ANTENNA MFR./MODEL NO. SITE E WEIGHT TYPE RAD CENTER 1MA/DIPLEKERS/61AS-T/RRUS SIZE LENGTH Al (U19/G19/121) 340 Mason • AMU KRC111013-1_B3A•-14A [QUASI A2 1139/121) A3 (L700) 61 1U19/G19A211 132 (n9/12D 01 [U32/UII) D1 (T39A11) 340 340 70 70 IGO 150 100 240 240 E,Irsson•41421 KRC11E023-1 B2AJ344 [QUAD) RFS-APX1AARRZL43-U-NA20(OCTA) Ericsson• AIXII KRC118023.1_62A_B4A(QUAD) Ericson-AIR21KRC11F023.1_12A_04A{QUAD( RFS- APXYAARRTq•-43U-NA20(OCTA) Ericsson• A1R21KRC211023-1_B27LB4AMAD) Ericsson-AIR21KIC1150731_026_I1AMUM RFS•APXYAARR24 43-U•NA20(OCTA) Ericsson" AIR2IKRC128023.1 B2A B4A(QUAO) Ericsson - A1R21 K11C11Eo.23-1_12t04A IQ17RW SS" UD2' W x7.9'0113101) 55'Ix12• WXT.9"01631 bs) EXISTING ±71'10 1) (E) Gen a 4a TYAn Style 11- A W S [21 (E) COAX JUMPERS (21 (E) FIBER10MPER5 3103',0' 116••0" 953'114.24' W a3.7u (1211 bs) 5541.112' Wx7.9"D 1021b41 5541412"0j47.940 (8315o( 95.7'4014"Wx8.70(1201641 55"1x12'Wx7.9`D(13113) 551412.14)(7.9.0 (131bs) 95.9'LY2A"Wa1.T0112N6s1 55" Ix12"Wx7.9"0 (BDbs) SS"I412"W47.9.0 (BHbs) EXISTING NEW EXISTING EXISTING NEW EXISTING EXISTING NEW EXISTING EXISTING 356'-a' ±71'•0" ±71'A" E50'-0' 111,0' T71,0" 150.-0". ±7J10- •7110' 111(N)640104449132141311 1) (E) Generic Twln Slyla 10-AWS 11)15} 040104449071+012 (11 [E) Generic TWIT Style 11-AWS 14 SI) RADIO 4449 8714812 I f )1E) Gen eAc TlHn style 1B - Ass s (M IE) FIRERJUMPERS 12) IN)FIRERJUMPERS 141(61) COAX JUMPERS 1211E1 COAX JUMPERS 12)1E) FIBER 111MP215 14)(EI FIBER JUMPERS PIN) FIBER MOOS (4)(N) COAXJUMPERS (2) [E1 FIBERJUMPERS (4) (El FIBER IUMPERS (21(NI FIBER IUMPFRS [91 (NICOAXJUMP IIS [2)1E) COAX JUMPERS [21 1E) FIRERIUMPERS 14)1E) FIBERJuMPERS MG- 0" ±1G'-0" '±16•M ±102-0" 215.41. *15,-0' ±16,-0' Y1610" ±1G-o" 116,04 ±107V' el610' P3 0.7114 240 RFS-APXYAARTUA 43-U-NAZO(OCTA) 95.9"ix2A"W,B.70 (limb,) NEW 11) (5) RA0104449B71FB12 10(N) FIBERIUMPERI (4)(N) COAX JUMPERS (3) (E) ERICSSON Sx6 HTS (2) (El ERICSSON 4412 NC55AWG (21 (NI ERICSSON 61<121105 SAWS '416'-M ACM 40M 40M EXISTING ANTENNA LAYOUT PLAN AI SECTOR b' N240' AZIMUTH L- (E) LINE OF 75' HIGH RESTAURANT SIGN ASV. (N) RADIO 4449 1317+612 STACKED (4) TOTAL LINE OF (E) SIGN TOWER SHAFT BELOW, TYP. (N) FRP BOX 3'-9" 1TP. TYP. (N) T--MOBILE FRP SCREEN PANELS ON (E) SIGN TOWER SHAFT Mi `-! •" 1—'1 illy (N) ANTENNAS AT 50' RAD CENTER 0 2'® ' (N) VENTS ABOVE & BELOW, TYP. (1) PER SIDE (8) TOTAL (N) T—MOBILE ANTENNA (OCTA), (1) PER SECTOR, (4) TOTAL 4 SCALE: 3j32'=1'-0' SECTOR 9' 717-AZIME,T 1 —SITE INFORMATION. SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 —SHEET TITLE. EQUIPMENT & ANTENNA LAYOUT PLAN SHEET NUMBER: A-2 ANTENNA SCHEDULE SCALE: N.T.S. 4 NEW ANTENNA LAYOUT PLAN ® SCALE^ 0 r 5' ID, I3/82•=1'-0` 212 of 308 B. EXISTING - NORTHWEST ELEVATION (E) ANTENNAS AT ±71' RAD CENTER (2) PER SECTOR, (8) TOTAL (E) GENERIC TWIN STYLE 1 B, (3) TOTAL (N) ANTENNAS AT 50' RAD CENTER (1) PER SECTOR, (4) TOTAL (N) RADIO 4449 B71+812, (1) PER SECTOR, (4) TOTAL (E) ANTENNAS AT ±71' RAD CENTER (2) PER SECTOR, (8) TOTAL (E) GENERIC TWIN STYLE 1B, (3) TOTAL (E) 75' HIGH RESTAURANT SIGN. • (E) T-MOBILE EQUIPMENT SHELTER LOCATED AT GROUND LEVEL (E) T-MOBILE PBCD200 INDOOR BATTERY RACK WONIN (E) EQUIPMENT ENCLOSURE. 16 (E) RESTAURANT BUILDING (E) BUILDING TRASH ENCLOSURE V B 12' 1 3/32'=1'-0" T —Mobile stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smartlink 10401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 02612 -PLANS PREPARED BY. DCI PACIFIC AIEIC WORKS ARCHITECTURE I ENGINEERING I CONSULTING 32 EXECUTIVE PARK I SUITE 110 IRVINE I CA 92614 NO. -DATE: DESCRIPTION: BY: 0 08/30/18 75E CD DAI< -SITE INFORMATION: SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 SEAL. SHEET TITLE. ELEVATIONS SHEET NUMBER: A-3 213 of 308 T Mobi1e (E) ANTENNAS AT ±71' RAD CENTER (2) PER SECTOR, (8) TOTAL (E) GENERIC TWIN STYLE 18, (3) TOTAL (N) ANTENNAS AT 50' RAD CENTER (1) PER SECTOR, (4) TOTAL (N) RADIO 4449 871+812, (1) PER SECTOR, (4) TOTAL 3 m T ELEVATION CO RESTAURANT BUILDING CO TREES, TYP. (E) BUILDING TRASH ENCLOSURE (E) ANTENNAS AT ±71' RAD CENTER (2) PER SECTOR, (8) TOTAL (E) GENERIC TWIN STYLE 18, (3) TOTAL (E) 75' HIGH RESTAURANT SIGN. Mile SCALE: D 2' 4' 8' I 1/8' 1'-D• {E) 7-MOBILE EQUIPMENT SHELTER LOCATED AT GROUND LEVEL. (E) T-MOBILE EQUIPMENT CABINETS, TO REMAIN. TYP. (E) FINISH GRADE •I TOP OF (E) BUILDING SIGN 1 VEST ELEVATION 17 SCALE stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smartlink 18401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92812 —PLANS PREPARED BY: DCI PACIFIC AIEIC WORKS AQCHOECTURE 1 ENGINE{RING 'CONSULTING 32 EXECUTIVE PARK' SUITE 110 IRVINE 1 CA026T4 NO. —DATE: DESCRIPTION: BY: 0 08/30/18 751 CD DAK — SITE INFORMATION. SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 SHEET TITLE. ELEVATIONS SHEET NUMBER. A-4 0 . 2 214 of 308 ERICSSON axrxx orxco lxe b. da'oo as awx oixcx arx•ao., oxe 4°I! [""r nr'r-.I; i 0 0 IQILI I O 1J1 Baseband Height 350 min 31 mm1 280 mm (13,8") (1.22'I) (11 ") Width Depth Baseband 521 6 Baseband 5212 Weight c 4kg (c8,81bs) Baseban d Capacity Data LTV) Capacity Data WCDMAU) Maximum DC Capacity (Measured In Channel Elements) Capacity Data GSM Supported Radio Interface Connections CPR! Baseban • 8000 1152 DL 48 TRX 2.5 Gbps, 4.9 d 5216 connected 768 UL, 1920 GOO), 9,8 users EUL Gbpsi", and • 960 MHz antenna bandwidthm 10.1 Gbp&'i • Up to 2000 FOD or 1000 TDD VoIP users . 1200 Mbps DL thraughpul131 • 600 Mbps UL throughput<31 RADIO 4449 SHARED PIPE 2 STD. FACTORY POLE MOUNTING HARDWARE TO BE SUPPLIED BY G.C. & INSTALLED PER RADIO MANUFACTURE RECOMMENDATIONS SXK 125 0245/1: Pole Mount, short '1J ✓ - Weight: 4-8 Ibs a ff � - SXK 125 0246/1: Well Mount, short Required for AC-PSU: > SXK 125 0244/1: Pole Mount, long Lse- > SXK 125 0247/1: Wall Mount, long OEM MOUNTING HARDWARE DIMENSIONS (WxHxD): 335mm X 379.7mm X 235mm (13.2in X 14.9in X 9.3in) yY.,l 11 1 I I i I,.k..l..i.l J_i_€_{.I_L-I l i 17 ICI), 13Ii1-1T111T BOTTOM VIEW 1 0010.0400 WEIGHT: 33.SKG ±l.BKG (74LBS f4LBS) rh5•I 1,91:W0. 0100 ERICSSON DualSlant Polarized Quad Band (8 Port) Antenna, 617-7461617-74611695-220011695- 2200MHz, 55dej, 15115118118dBi, 2.4m (8ft), VET, RET, 0-12°10-12°f2-12°12-12° ELECTRICAL SPECIFICATIONS Impedance Clbm Polarization Deg MECHANICAL SPECIFICATIONS Dimensions - H x W x D min (in) Weight (Antenna Only) kg (IN Weight (Mounting Hardware kg (lb) only) 50.0 45" 243Ei x fi09 x 222 (95.9 x 24 x 8.7) 58 (128) 11.5 (253) Shipping Weight : kg (Ib) 00 (176) Connector type (1 x 4.3-10 female et bottom •- 6 AISti connectors (3 male, 3 f1male) Adjustment mechanism httegrated RET solution MSG cclmpliind (Field Replaceable) • Manual Override = I'_xternal'i'ilt ITdicalor Mounting Hardware Galvanized steel Material Radome Material / Color FEATURES 7 BENEFITS Fiber Glass / Light Grey RAL7035 This antenna provides a 8 Port multi -bond flexible platform far advanced use for flexible use in deployment scenarios for encompassing SOOMHz, 700MHz, AWS & PCS applications. 9 24 Inch Width Far Easier Zoning Field Replaceable (integrated) AISG RET platform for reduced environmental exposure and Tong lasting quality Superior elevation pattern performance across the entire electrical dawn tilt range Includes three AISG RET motors - Includes 0.5m MSG jumper for optional dlasy chain of two WO bend RET motors for one single AISG polirt of high band Sit control. Low band arrays driven by a single RET motor RFS APXVAARR24_43—U—NA20 BOTTOM VIEW 24" FRONT VIEW Plaftiftio SIDE VIEW BASEBAND 5216 eta: Fi N T.S. RADIO 4449 B71+B12 SCALE N.T.S. ANTENNA SPECIFICATIONS SCAM 1 N.T.S. 4110. 41110. ERICSSON WEIGHT' 8.8LBS MAXIMUM 31MM NOTE: MOUNTING IN 19" RACKS OR IN TRANSMISSION COMPARTMENT BELOW AIR RESTRICTOR PLATE BY USE OF SUP 6601 V2 0 NEW ANTENNA MOUNTING HARDWARE (TOP) pe NEW OCTA PANEL ANTENNA • ANTENNA CENTERLINE TO REMAIN PIPE 2 STD. 0 NEW ANTENNA MOUNTING HARDWARE (BOTTOM) TYPE N0. 85010070 NAME AIR CLAMP KIT 55--115 mm STATUS BESTELLT SUITABLE MAST DIA, 55-115 mm ANTENNA - MAST DISTANCE F 128-132 mm NUMBER OF PIECES 2 CLAMPS MATERIAL: HOT DIPPED GALV. STEEL CLAMP HOT DIPPED GALV. STL./STAINLESS STL. SCREWS STAINLESS STEEL • NUTS STAINLESS STEEL WEITHT 4.3 KG. 128 mm I, 3o. 174 mm (E) PIPE 2 STD. BOLT HEX M12 X 110 BOLT HEX M12 X 110 [@ WASHER FLAT M12 WASHER SPRING M12 ANTENNA BEAM TILT ASSEMBLY MANUFACTURER: RFS MODEL: AMP40-2 MOUNTING KIT WEIGHT: 7.5 LBS T —Mobile stick together 10509 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smartlink 19401 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92612 —PLANS PREPARED BY: DCI PACIFIC AIEIC WORKS ARCHITECTURE 1 ENGINEERING 1 CONSULTING 32 EXECUTIVE PARK I SUITE 110 15111E 1 CA92614 NO. —DATE: DESCRIPTION: BY. 0 08/30/18 75% CD DAK —SITE INFORMATION: SEAL. SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 SHEET TITLE. DETAILS SHEET NUMBER: A-5 XMU SCALE: 0 N.TS. ANTENNA MOUNTING DETAIL scAle: N.T.S. ANTENNA MOUNTING HARDWARE SCALE: A N.T.S. ANTENNA MOUNTING DETAIL N2 215 of 308 NOT USED SCALE: N.T.S 3 HCSGX12 ERICSSON HYBRID CABLE, 6 DC PAIRS + 12 OPTICAL PAIRS 111E3".'—••a""°tiH4-1p..;� A l� UL APPROVED SGE A SDE 9 TEST VIEW LIIII.III5L r _>`CCr / xxxxxxxxx,ram HYBRID CAW. YY1'YWW -1313888841-6 MADE IN USA ERICSSON 6 x 12 Weight and diameter 6 AWG DC wires 4 AWG DC wires Weight (kg/m) 2.5 (+1- 0.1) 3.6 (+/- 0.1) Weight (Ib/ft) 1.7 (+/ 0.1) 2.4 (+/- 0,1) Diameter (rrlm) 35 (+/- 2.0 run) 42 (+/- 2.0 mm) Diameter (in) 1.38 (+/- 0.1") 1.66 (+/- 0.1") Coax standard diameter equivalent 1 3/8" 1 5/8" ERICSSON HCS CABLE SPECIFICATIONS SCALE: COMPLETE STRUCTURAL PLANS & CALC FOR (N) FRP BOXES TO BE PROVIDED N.T.S. T —Mobile stick together 10609 VISTA SORRENTO PARKWAY, SUITE 2016 SAN DIEGO, CA 92121 smartlink 16461 VON KARMAN AVE, SUITE 400 IRVINE, CA, 92612 —PLANS PREPARED BY: DCI PACIFIC AIEIC WORKS ARCHITECTURE I ENGINEERING I CONSULTING 32 EXECUTIVE PARR I SUITE 110 IRVINE I CA92614 NO. —DATE: DESCRIPTION: BY: 0 08/30/18 75% CD OAK —SITE INFORMATION. SD176 FAMILY RESTAURANT SD06176B 1900 E. PLAZA BLVD NATIONAL CITY, CA. 91950 SEAL, SHEET TITLE: DETAILS SHEET NUMBER: NOT USED CAI£: N.TS. 19 SCALE: H.T.S. A-6 216 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 217 The following page(s) contain the backup material for Agenda Item: Notice of Decision - Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Birriera Negro Durazo) located at 1604 East 18th Street. (Applicant: Birriera Negro Durazo) (Case File 2018-17 CUP) (Planning) Please scroll down to view the backup material. 217 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Birriera Negro Durazo) located at 1604 East 18th Street (Applicant: Birriera Negro Durazo) (Case File 2018-17 CUP) PREPARED BY: Chris Stanley C • 5. PHONE: 619-336-4381 DEPARTMENT: Planning APPROVED BY: EXPLANATION: The business has applied for a Conditional Use Permit (CUP) to sell beer and wine at an existing restaurant (Birriera Negro Durazo). The Planning Commission recommended beer and wine sales hours of 10 a.m. to 10 p.m. Sunday through Thursday and 8 a.m. to 11 p.m. Friday and Saturday. A Type 41 (On -Site Sale of Beer and Wine) license is concurrently being processed with the California Department of Alcoholic Beverage Control (ABC). The Planning Commission conducted a public hearing on March 4, 2019. Commissioners asked questions regarding the surrounding properties and proposed sales hours. The Commission voted to approve the CUP based on required findings and subject to Conditions of Approval, subject to hours of operation noted above. A representative for the Chamber of Commerce spoke in support of the project. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: ENVIRONMENTAL REVIEW: Not a project per California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Flores, Yamane, Sendt, Dela Paz Absent: Baca, Garcia ATTACHMENTS: 1. Overhead 2. Planning Commission Staff Report 3. Resolution No. 2019-05 4. Reduced Plans 218 of 3081 2018-17 CUP — 1604 East 18th Street — Overhead ATTACHMENT 1 1 219 of 308 Title: Case File No.: Location: CALIFORNIA °-* NATIONAL CI T � INCORPORATED CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 5 March 4, 2019 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR THE ON -SITE SALE OF BEER AND WINE AT AN EXISTING RESTAURANT (BIRRIERA NEGRO DURAZO) LOCATED AT 1604 EAST 18TH STREET. 2018-17 CUP Southeast corner of Palm Avenue and East 18th Street Assessor's Parcel Nos.: 561-360-46 Staff report by: Applicant: Zoning designation: Adjacent zoning: North: East: South: West: Environmental review: Staff recommendation: Chris Stanley, Acting Assistant Planner Birriera Negro Durazo Minor Mixed -Use Corridor (MXC-1) 7 Eleven, Apartments, and Single Family Housing / MXC-1, High Density Multi -Unit Residential (RM-2), and Small Lot Residential (RS-2) Commercial Uses and Golf Course / MXC-1 and Open Space (OS) Single Family Housing / MXC-1 and RS-2 Munchies Corner Store and Single Family Housing / MXC-1 and RS-2 Not a project per California Environmental Quality Act (CEQA) Approve ATTACHMENT 2 2 220 of 308 Planning Commission Meeting of March 4, 2019 Page 2 Staff Recommendation Staff recommends approval of the on -site sale of beer and wine at an existing restaurant, "Birriera Negro Durazo", subject to the attached recommended conditions. The sale of alcohol is conditionally allowed in the Minor Mixed -Use Corridor zone and would be accessory to the restaurant. Staff is suggesting alcohol sales hours of 10:00 a.m. to 10:00 p.m., which would be consistent with recent alcohol Conditional Use Permit (CUP) approvals. Executive Summary The business has applied for a CUP to sell beer and wine at an existing restaurant (Birriera Negro Durazo). The hours for the sale of beer and wine, as proposed by the applicant, are 10:00 a.m. to 10:00 p.m. Sunday through Thursday and 8:00 a.m. to 11:00 p.m. Friday and Saturday. A Type 41 (On -Site Sale of Beer and Wine) license is concurrently being processed with the California Department of Alcoholic Beverage Control (ABC). Site Characteristics The project location is an existing 940 square -foot restaurant located at 1604 E. 18th Street. North of the property across East 18th Street are 7 Eleven, Park View Apartments, and single family housing; east are commercial businesses and a golf course; south are single family houses; west is commercial businesses and single family housing. Proposed Use The applicant is proposing to sell beer and wine at the existing restaurant. The floor plan provided with this application shows eight tables with 11 seats and bench seating as well as an outdoor patio with two tables and bench seating. Alcohol would be delivered to the table upon request and would only be available with the sale of food. As a condition of approval, per City Council Policy 707, signs shall be posted in the outdoor patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. Proposed alcohol sales hours are from 10:00 a.m. to 10:00 p.m. Sunday through Thursday and 8:00 a.m. to 11:00 p.m. Friday and Saturday. No live entertainment is proposed. 3 221 of 308 Planning Commission Meeting of March 4, 2019 Page 3 Analysis Section 18.30.050 of the Land Use Code allows for on -site alcohol sales with an approved CUP. Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. Mailing - All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 415 occupants and owners. Community Meeting - Pursuant to Section 18.30.050 (C) of the National City Zoning Code, a community meeting was held Thursday, January 3, 2019 at 6:00 p.m. at the subject restaurant. The meeting advertisement is attached (see Attachment 7). There were no community members in attendance. According to the applicant, the same 415 occupants and owners that were notified of the public. Distance Requirements - Chapter 18.030.050 (D) of the National City Zoning Code requires a 660-foot distance from public schools. Restaurants with greater than 30% of their area devoted to seating are exempt from this distance requirement. The property in question meets this requirement with approximately 32% of its floor area devoted to seating. Las Palmas Elementary School is approximately 630 feet away. Alcohol Sales Concentration/Location - Per State ABC, there are currently three on -sale licenses in this census tract (121.01) where a maximum of two are recommended, therefore this census tract is considered to be over -concentrated. For reference, the alcohol outlets in the census tract are: Name Address License Type* CUP Closing Hours China Super Buffet 3007 Highland Ave. Ste. # 9 41 Y 9:30 p.m. Peter Piper Pizza 3007 Highland Ave. Ste. # 112 41 - 9:00 p.m. Guanatos 1526 E. 18th St. 41 Y 9:00 p.m. * Type 41 — On -Sale Beer and Wine for Bona Fide Public Eating Place The three licenses are all restaurants. Census tract 121.01 includes the area south of East 18th Street, north of East 30th Street, east of L Avenue until 24th Street, at which point the boundary moves out to J Avenue, and west of Las 4 222 of 308 Planning Commission Meeting of March 4, 2019 Page 4 Palmas Park. The attached census tract map shows the location of the subject tract (Attachment 6). Hours of Operation The hours of operation for the existing license holders range from 10:00 a.m. to 9:30 p.m. for the varying properties. Recent alcohol sales hours have been between 10:00 a.m. and 10:00 p.m. The Police Department rates the sale of alcohol until 11:00 p.m. as a "two" on their rating system, which usually indicates a medium risk. With the recent sales hours approvals in mind, staff is recommending alcohol sales hours of 10:00 a.m. to 10:00 p.m. daily. Recommended conditions reflect the hours recommended by staff. Institute for Public Strategies (IPS) IPS had no comments on the project, but usually recommends that owners, management, and staff be required to attend Responsible Beverage Sales and Service (RBSS) training as well as ceasing the sale of beer and wine by 10:00 p.m. The RBSS training is a standard condition of City Council Policy 707 and is included as a condition of approval. Police Department (PD) The ABC Risk Assessment provided by PD allocated a total of 12 points, which places it in the Low Risk category. Low risk is considered 1 to 12 points (Attachment 9). Findings for Approval The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the Minor Mixed -Use Corridor zone pursuant to a CUP, and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. Alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. A restaurant use is consistent with the Minor 5 223 of 308 Planning Commission Meeting of March 4, 2019 Page 5 Mixed -Use Corridor land use designation contained in the Land Use and Community Character element of the General Plan. In addition, the property is not within a specific plan area. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. No expansion of the building is proposed. The proposal involves an existing restaurant in an existing commercial space, which was already analyzed for traffic impacts when it was constructed. In addition, because the sale of alcohol would be accessory to the sale of food, no measurable increase in traffic is expected. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed alcohol sales would be accessory to a restaurant use, which is located in an existing commercial area. The addition of alcohol sales is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed use would be subject to conditions that limit the sale of beer and wine as well as the hours that it would be available; no beer or wine would be sold after 10:00 p.m. and would only be available with the sale of food. In addition, all business staff is required to receive RBSS training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). The project is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted by right in the mixed -use zones. Given that there is no calculable increase in traffic and no other impacts are anticipated, staff is of the 6 224 of 308 Planning Commission Meeting of March 4, 2019 Page 6 opinion that the project would not result in any physical changes to the environment. The following two conditions are also included with alcohol CUPs: 7. The proposed use is deemed essential and desirable to the public convenience or necessity. In this case, alcohol sales would contribute to the viability of the restaurant, an allowed use in the Minor Mixed -Use Corridor zone. 8. Based on findings 1 through 7 above, public convenience and necessity would be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Findings for Denial Due to there being other on -sale sites in the area, there are also findings for denial as follows: 1. The census tract is currently over -concentrated with three on -sale licenses, where a maximum of two are recommended. 2. The proposed use is not deemed essential to the public necessity, as there are three other restaurants in census tract 121.01 that already serve beer and wine. 3. Based on finding 1 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Conditions of Approval Standard Conditions of Approval have been included with this permit, as well as conditions specific to on -sale alcohol sales per City Council Policy 707 (alcohol incidental to food, hours of operation, RBSS training, etc.) As a condition of approval, per City Council Policy 707, signs shall be posted in the outdoor patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises). 7 225 of 308 Planning Commission Meeting of March 4, 2019 Page 7 Summary The proposed use is consistent with the General Plan due to alcohol sales for on - site consumption being a conditionally -allowed use in the Minor Mixed -Use Corridor. The proposed use would be accessory to the existing restaurant use in a commercial area. The addition of alcohol sales is not expected to increase the demand for parking, other services on the property, or have any significant effects on the area. Options 1. Approve 2018-17 CUP subject to the conditions listed below, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2018-17 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date in order to obtain additional information. Attachments 1. Recommended Findings 2. Recommended Conditions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2018-17 CUP, dated 1/14/2019) 5. Public Hearing Notice (Sent to 415 property owners & occupants) 6. Census Tract & Police Beat Map 7. Community Meeting Advertisement / Sign -In Sheet 8. City Council Policy 707 9. Police Department Comments 10. Resolutions &,, ,--______- CHRIS STANLEY RAYMOND PE Acting Assistant Planner Acting Planning Director 8 226 of 308 RESOLUTION NO. 2019-05 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR ON -SITE BEER AND WINE SALES AT AN EXISTING RESTAURANT (BIRRIERA NEGRO DURAZO) LOCATED AT 1604 EAST 18TH STREET. CASE FILE NO.-2018-17 CUP APN: 561-360-46 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for the on -site sale of beer and wine at an existing restaurant for a property located at 1604 East 18th Street at a duly advertised public hearing held on March 4, 2019, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2018-17 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 4, 2019, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because alcohol sales for on -site consumption is a conditionally allowed use in the Minor Mixed Use Corridor zone. 2. The proposed use is consistent with the General Plan. Alcohol sales are permitted, subject to a Conditional Use Permit, by the Land Use Code, which is consistent with the General Plan. In addition, a restaurant use is consistent with the Minor Mixed -Use land use designation contained in the Land Use and Community Character (LU) element of the General Plan. Furthermore, the property is not within a Specific Plan area. ATTACHMENT 3 9 227 of 308 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion is proposed, and the use would be accessory to the existing restaurant in the commercial area. 4. The site is physically suitable for the type, density, and intensity of the use being proposed, including access, utilities, and --the absence of physical constraints, because the restaurant is existing and the proposed alcohol sales would be accessory to the restaurant use. The sale of alcohol is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance, be injurious, or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that limit the sale of alcohol and the hours that it will be available; no alcohol will be sold after 10 p.m. and will only be available with the sale of food; all business staff is required to receive Responsible Beverage Service & Sales (RBSS) Training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act, and because there is no development, it has been determined that the proposed use is not a project per the Act; there is no calculable increase in traffic and no other impacts are anticipated. The project would not result in any physical changes to the environment. 7. The proposed use is deemed essential and desirable to the public convenience or necessity because beer and wine sales would contribute to the viability of the restaurant, an allowed use in the Minor Mixed -Use District zone. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes the sale of beer and wine for on -site consumption at an existing restaurant located at 1604 East 18th Street. Plans 10 228 of 308 submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2018-17 CUP, dated 1/14/2019. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 6. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 7. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgement to verify that the sale of alcohol does not exceed the 11 229 of 308 sale of food. Ali information obtained by an investigation of records shall remain confidential. 8. Alcohol shall be available only in conjunction with the purchase of food. 9. The sale of alcoholic beverages shall be permitted only between the hours of 10:00 a.m. and 10:00 p.m. Sunday through Thursday and from 8:00 a.m. to 11:00 p.m. Friday and Saturday. 10. Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 11. This permit does not include live entertainment. If in the future the applicant chooses to add live entertainment, the Conditional Use Permit shall be amended through the Discretionary Permit process. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 4, 2019, by the following vote: AYES: Flores, Sendt, Yamane, Dela Paz NAYS: None. ABSENT: Baca, Garcia ABSTAIN: None. CH h IRP' RSON Bill Sendt 12 230 of 308 tiNAAHOVIIV SITE PLAN .— g4 EAST 18TH ST, srnrT CL CAISTN5 stvcruxo ($. EXISTING PARKING LOT FOR EXISTING COMMERCIAL U5E5 LOT AREA 12,420 SF E- XIST*. PATIO EA15111,517PNEKAY 14 EXISTING MO -SUITE COMMERCIAL BUILDING 118/4 SF FRoreur iio - a. N. EXISTING COMMERCIAL BUILDING" 511 5F - DEVELOPMENT SUMMARY AMMAN INC, 12.4934...1.4i 01..0 Ite. oscine«. WC OLSHRRECIES,r, TIAT-,11 ND,. KM Alt7 • • .Steston PARCEL MMER. MI-MD-Y-90 IOC. GS, ION VI, fi41,014. cny. masa MY/ 0.12/1104 ,41,1 or, Tznee .Lar RICIALK aeo HAP 0:04 PAK P11.1. ON =NM:MN rrni 1:F MN DOW /MOW( 7117.011. Sinn ADVADM WY MT ION 57. tunceft Orf.“0,11T 5,411M10. 41.115201A POSTAL COM .195 521•0 01901,00111 •11420 COWLNLIAL.COMPOI.1 40N.P‘,125‘. NM. POLO C01[103 COTIM Cadi11.4.15 111,14291,1040 PROFINIT 01131S ALUM% Ihrrel,21.1.0 42050 4 .1, KNEW. CA 'MS: BUILDING CODE DATA SCOPE OF WORK /441.261,051 4M111.1 200 Vilr-CMIA MIMS WOE 200 Gr [NOMA R1151171:1171. LOVE 1013 611110/1 •CALINRRIA 100 C01110.1 LAUPC009... M.., CCM SHEET INDEX /Inc NfL, stt fL.44 AN51 ARLYMMRNII. Rarn RAN IINANXIS EXHIBIT: A CASE FILE,NO.: SO —17 ccir DATE: I — 9— A 510.1. 'OR corm.. prxmr Twr-tp (canna. vg WY MINIM MR MP I9,E MEM NR1K MN. 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'eltI,L,1 .5116 r2 LI.W..,la M gONS RR OP Mtl42 r03i rg- VONI ,:, IUD.% _ • 2,.,,,WAVIC Crt MANN!, r M. k ail -gm — PM K.T MR 4 VLSMIr'''' 7 418107870454'' 812. Ma.0.10 NM ALL 'MOH 02,11.1M. 111•1121Fr7PNIE,171,.1...., .1,41VMP,, EQ5l. .0 Or RSCCHED fIN,CATM r1,111M ELVDP, IPNIO PROJECT NAME & ADDRESS BIRRIERIA NEGRO DURAZO CUP 1 6 0 4 EAST 1 8 TH ST. NATIONAL CITY, CA 9 2 1 1 5 _JI -11 0 M1-1 CC JO. gillle[P_ ,M P , II1LE 11111 SITE PLAN T-0 1, 13 231 of 308 FRONT ELEVATION -EXIBTI NG= LPATIO - SEATING- AREA - EXISTING EXISTING KITCHEN COUNTER EXISTING PES T ROC1 I c l EXISTING ESTP -Ofkl r 8X STI I� SEATIIN -T_-i-AREpp�l 300 SF EXISTING FLORIST 241 5F SIDE ELEVATION - GENERAL NOTES ,. PL.H:,1o.2.n �l X2:17E w142213 N. FLOOR PLAN - T EXISTING FOOD PREP AREA EXISTING JANITORIAL AREA I I I EXISTING BUSINESS NUTRY 515 SF ARCHIIECTORAL FLOOR PLANS I. ELEVATIONS Al-01 14 232 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 233 The following page(s) contain the backup material for Agenda Item: Notice of Decision - Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Salud!) located at 2333 Highland Avenue. (Applicant: San Diego Taco Company) (Case File 2018-16 CUP) (Planning) Please scroll down to view the backup material. 233 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: 1March 19, 2019 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at an existing restaurant (Salud!) located at 2333 Highland Avenue. (Applicant: San Diego Taco Company) (Case File 2018-16 CUP) PREPARED BY: Chris StanleyC-4. PHONE: 619-336-4381 DEPARTMENT: Planning APPROVED BY: EXPLANATION: The business has applied for a Conditional Use Permit (CUP) to sell beer and wine at an existing restaurant (Salud!). The Planning Commission recommended alcohol sales hours of 10 a.m. to 10 p.m. Sunday through Thursday and 10 a.m. to 11 p.m. on Fridays and Saturdays. A Type 41 (On -Site Sale of Beer and Wine) license is concurrently being processed with the California Department of Alcoholic Beverage Control (ABC). The Planning Commission conducted a public hearing on March 4, 2019. Commissioners asked questions regarding the outdoor patio and the proximity to schools. The Commission voted to approve the CUP based on required findings and subject to Conditions of Approval, subject to hours of operation noted above. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Flores, Yamane, Sendt, Dela Paz Absent: Baca, Garcia ATTACHMENTS: 1. Overhead 3. Resolution No. 2019-04 2. Planning Commission Staff Report 4. Reduced Plans 234 of 308 2018-16 CUP — 2333 Highland Avenue — Overhead ATTACHMENT 1 1 235 of 308 Title: *-* CALIFORNIA NATIONAL CITY INCORPOgATED CITY OF NATIONAL CITY - PLANNING DEPARTMENT 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 4 March 4, 2019 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR THE ON -SITE SALE OF BEER AND WINE AT AN EXISTING RESTAURANT (SALUD) LOCATED AT 2333 HIGHLAND AVENUE Case File No.: 2018-16 CUP Location: Northeast corner of Highland Avenue and East 24th Street Assessor's Parcel Nos.: 561-312-11 Staff report by: Chris Stanley, Acting Assistant Planner Applicant: San Diego Taco Company Zoning designation: Major Mixed -Use Corridor (MXC-2) Adjacent zoning: North: Machete Beer House and Commercial Uses / MXC-2 East: Keg N Bottle and Single and Multi -family Residential / MXC-2 & RS-3 (Medium to Low Density Multi -Unit Residential) South: National Plaza and Commercial Uses / MXC-2 West: ARCO, 7 Eleven, Commercial use across Highland Avenue, and Multi -family Residential / MXC-2, MXC-1 (Minor Mixed - Use Corridor, and RM-3 (Very High Density Multi -Unit Residential) Environmental review: Not a project per California Environmental Quality Act (CEQA) Staff recommendation: Approve ATTACHMENT 2 2 236 of 308 Planning Commission Meeting of March 4, 2019 Page 2 Staff Recommendation Staff recommends approval of the on -site sale of beer and wine at an existing restaurant, "SALUD", subject to the attached recommended conditions. The sale of alcohol is conditionally allowed in the Major Mixed -Use Corridor zone and would be accessory to the restaurant. Staff is suggesting alcohol sales hours of 10:00 a.m. to 10:00 p.m., which would be consistent with recent alcohol Conditional Use Permit (CUP) approvals. Executive Summary The business has applied for a CUP to sell beer and wine at an existing restaurant (SALUD). The hours for the sale of beer and wine, as proposed by the applicant, are 10:00 a.m. to 12:00 a.m. daily. A Type 41 (On -Site Sale of Beer and Wine) license is concurrently being processed with the California Department of Alcoholic Beverage Control (ABC). Site Characteristics The project location is an existing 1,400 square -foot restaurant located at 2333 Highland Avenue. Commercial businesses within the immediate vicinity are Machete Beer House directly north; Keg N Bottle to the east, with single and multi- family farther east; National Plaza to the south; and, ARCO, 7 Eleven and multi- family residential to the west. Proposed Use The applicant is proposing to sell beer and wine at the existing restaurant. The floor plan provided with this application shows four low tables with four seats per table for a total of 16 seats, as well as two high tables, with four seats and four stools each, for a total of 16 seats, and three high tables with bench seating. Alcohol would be delivered to the table upon request and would only be available with the sale of food. Proposed alcohol sales hours are from 10:00 a.m. to 12:00 a.m. daily. No live entertainment is proposed. Analysis Section 18.30.050 of the Land Use Code allows for on -site alcohol sales with an approved CUP. Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. Mailing - All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 236 occupants and owners. 3 237 of 308 Planning Commission Meeting of March 4, 2019 Page 3 Community Meeting - Pursuant to Section 18.30.050 (C) of the National City Zoning Code, a community meeting was held Thursday, January 10, 2019 at 6:00 p.m. at the subject restaurant. The meeting advertisement is attached (Attachment 7). There was one community member in attendance, who is a part of the Institute for Public Strategies (IPS). According to the applicant, commercial businesses within the vicinity were discussed and the IPS member was comfortable with the proposed alcohol license. The applicant also stated that the same 236 occupants and owners that were notified of the Planning Commission were notified of the community meeting. Distance Requirements - Chapter 18.030.050 (D) of the National City Zoning Code requires a 660-foot distance from any public school, however, restaurants with greater than 30% of their area devoted to seating are exempt from this distance requirement. The property in question meets this requirement with approximately 35% of its floor area devoted to seating. Olivewood Elementary School is approximately 500 feet away. Alcohol Sales Concentration/Location - Per State ABC, there are currently three on -sale licenses in this census tract (116.01) where a maximum of seven are recommended. For reference, the alcohol outlets in the census tract are: Name Address License Type* CUP Closing Hours Senor Pancho 2030 Highland Ave. 41 - 5:00 p.m. Machete Beer House 2325-29 Highland Ave. 42 - 2:00 a.m. Aja Lounge 2305 Highland Ave. 48 - 2:00 a.m. * Type 41 — On -Sale Beer and Wine for Bona Fide Public Eating Place * Type 42 — On -Sale Beer and Wine for Public Premises * Type 48 — On -Sale General for Public Premises The three licenses are all restaurants. Census tract 116.01 includes the area south of East 18th Street, north of East 24th Street, east of National City Boulevard, and west of 'I' Avenue. The attached census tract map shows the location of the subject tract (Attachment 6). Hours of Operation The hours of operation for the existing license holders range from 9:00 a.m. to 2:00 a.m. for the varying properties. Recent alcohol sales hours have been between 4 238 of 308 Planning Commission Meeting of March 4, 2019 Page 4 10:00 a.m. and 10:00 p.m. IPS recommends that the serving of alcohol not be permitted after 10:00 p.m. The Police Department rates the sale of alcohol after 11:00 p.m. as a "three" on their rating system, which usually indicates a high risk. With both the Police Department and IPS comments in mind, staff is recommending alcohol sales hours of 10:00 a.m. to 10:00 p.m. daily. Recommended conditions reflect the hours recommended by staff. IPS IPS provided comments recommending that owners, management, and staff be required to attend Responsible Beverage Sales and Service (RBSS) training as well as the sale of beer and wine ceasing by 10:00 p.m. The RBSS training is a standard condition of City Council Policy 707 and is included as a condition of approval. Police Department (PD) The ABC Risk Assessment provided by PD allocated a total of 12 points, which places it in the Low Risk category. Low risk is considered 1 to 12 points (see Attachment 9). Findings for Approval The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the Major Mixed -Use Corridor zone pursuant to a CUP, and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. Alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. A restaurant use is consistent with the Major Mixed -Use Corridor land use designation contained in the Land Use and Community Character element of the General Plan. In addition, the property is not within a specific plan area. 5 239 of 308 Planning Commission Meeting of March 4, 2019 Page 5 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. No expansion of the building is proposed. The proposal involves an existing restaurant in an existing commercial space, which was already analyzed for traffic impacts when it was constructed. In addition, because the sale of alcohol would be accessory to the sale of food, no measurable increase in traffic is expected. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed alcohol sales would be accessory to a restaurant use, which is located in an existing commercial area. The addition of alcohol sales is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed use will be subject to conditions that limit the sale of beer and wine as well as the hours that it will be available; no beer or wine will be sold after 10:00 p.m. and will only be available with the sale of food. In addition, all business staff is required to receive RBSS training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). The project is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted by right in the mixed -use zones. Given that there is no calculable increase in traffic and no other impacts are anticipated, staff is of the opinion that the project would not result in any physical changes to the environment. 6 240 of 308 Planning Commission Meeting of March 4, 2019 Page 6 The following two conditions are also included with alcohol CUPs: 7. The proposed use is deemed essential and desirable to the public convenience or necessity. In this case, alcohol sales would contribute to the viability of the restaurant, an allowed use in the Major Mixed -Use Corridor zone. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Findings for Denial Due to there being other on -sale sites in the area, there are also findings for denial as follows: 1. The proposed use is not deemed essential to the public necessity, as there are three other restaurants in census tract 116.01 that already serve beer and wine. 2. Based on finding 1 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Conditions of Approval Standard Conditions of Approval have been included with this permit, as well as conditions specific to on -sale alcohol sales per City Council Policy 707 (alcohol incidental to food, hours of operation, RBSS training, etc.). Summary The proposed use is consistent with the General Plan due to alcohol sales for on - site consumption being a conditionally -allowed use in the Major Mixed -Use Corridor. The proposed use would be accessory to the existing restaurant use in a commercial area. The addition of alcohol sales is not expected to increase the demand for parking, other services on the property, or have any significant effects on the area. 7 241 of 308 Planning Commission Meeting of March 4, 2019 Page 7 Options 1. Approve 2018-16 CUP subject to the conditions listed below, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2018-16 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date in order to obtain additional information. Attachments 1. Recommended Findings 2. Recommended Conditions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2018-16 CUP, dated 1/14/2019) 5. Public Hearing Notice (Sent to 236 property owners & occupants) 6. Census Tract & Police Beat Map 7. Community Meeting Advertisement / Sign -In Sheet / Minutes 8. City Council Policy 707 9. Police Department Comments 10. Resolutions CHRIS STANLEY RAYMOND PE Acting Assistant Planner Acting Planning Director 8 242 of 308 RESOLUTION NO. 2019-04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR ON -SITE BEER AND WINE SALES AT AN EXISTING RESTAURANT (SALUD!) LOCATED AT 2333 HIGHLAND AVENUE. CASE FILE NO. 2018-16 CUP APN: 561-312-11 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for the on -site sale of beer and wine at an existing restaurant for a property located at 2333 Highland Avenue at a duly advertised public hearing held on March 4, 2019, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2018-16 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 4, 2019, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because alcohol sales for on -site consumption is a conditionally allowed use in the Major Mixed Use Corridor zone. 2. The proposed use is consistent with the General Plan. Alcohol sales are permitted, subject to a Conditional Use Permit, by the Land Use Code, which is consistent with the General Plan. In addition, a restaurant use is consistent with the Major Mixed -Use land use designation contained in the Land Use and Community Character (LU) element of the General Plan. Furthermore, the property is not within a Specific Plan area. ATTACHMENT 3 9 243 of 308 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion is proposed, and the use would be accessory to the existing restaurant in the commercial area. 4. The site is physically suitable for the type, density, and intensity of the use being proposed, including access, utilities, and the absence of physical constraints, because the restaurant is existing and the proposed alcohol sales would be accessory to the restaurant use. The sale of alcohol is not expected to increase the demand for parking on the property. 5. Granting the permit would not constitute a nuisance, be injurious, or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that limit the sale of alcohol and the hours that it will be available; no alcohol will be sold after 10 p.m. and will only be available with the sale of food; all business staff is required to receive Responsible Beverage Service & Sales (RBSS) Training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act, and because there is no development, it has been determined that the proposed use is not a project per the Act; there is no calculable increase in traffic and no other impacts are anticipated. The project would not result in any physical changes to the environment. 7 The proposed use is deemed essential and desirable to the public convenience or necessity because beer and wine sales would contribute to the viability of the restaurant, an allowed use in the Major Mixed -Use District zone. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes the sale of beer and wine for on -site consumption at an existing restaurant located at 2333 Highland Avenue. Plans 10 244 of 308 submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2018-16 CUP, dated 1/14/2019. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Department that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Deputy City Manager prior to recordation. 3 This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 6. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 7. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgement to verify that the sale of alcohol does not exceed the 11 245 of 308 sale of food. All information obtained by an investigation of records shall remain confidential. 8. Alcohol shall be available only in conjunction with the purchase of food. 9. The sale of alcoholic beverages shall be permitted only between the hours of 10:00 a.m. and 10:00 p.m. Sunday through Thursday and from 10:00 a.m. to 11:00 p.m. on Friday and Saturday. 10. Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 11. This permit does not include live entertainment. If in the future the applicant chooses to add live entertainment, the Conditional Use Permit shall be amended through the Discretionary Permit process. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 4, 2019, by the following vote: AYES: Flores, Sendt, Yamane, Dela Paz NAYS: None. ABSENT: Baca, Garcia ABSTAIN: None. CHAIRPERSON Bill Sendt 12 246 of 308 ' IN3nHOViid Site Plan SITE PLAN I AVE TEIRESL CUBILETE L V KEG N BOTTLE MERMAID HOUSE F EXISTING SIDEWAL SIGNAGE LOCATION 1 PARKING LOT L_ PARKING LOT EXISTING SIDEWALK HIGHLAND AVE j]w SALUD! NATIONAL CITY E. 24TH ST. z —I O z A r— * n MOO Ul VICINITY MAP PLAZA BLVD. E. 24TH ST. z °r° E. 30TH ST. 0 SIGNAGE LOCATION 2 _ A-54 EXHIBIT; A CASE FILE NO.: 2oi i-l6 CUP DATE: 1- t N - ie m SITE LANDLORD APPROVAL CLIENT APPROVAL COMPANY NAME San Diego Taco Co. Inc. DATE 6.25.18 DESIGNER Max Bojorquez LOCATION 2333 Highland Ave. National City CA. 91950 PHONE NUMBER 619.348.4779 Max B DSigns 619.750.3173 - Maxbdsigns@gmail.com CONTACT Ernest Becerra WORK ORDER NUMBER 13 247 of 308 OFloor Plan .A dal 0 0 w J t 0 E L_ .A b • 0 A6 .2' 5 a L.5 E- .,11 AL SALUD! NATIONAL CITY DEVELOPMENT SUMMARY Applicant: San Diego Taco Company do Ernest Pio Vincent Becerra III; Conditional Use Permit Request: Type-41 (On Premise Beer & Wine License); Location:2333 Highland Avenue, National City, CA 91950; APN: 561-312-1100; Legal Description: Lot 7, 8, 9, and 10, Block 13 of Wilburs's Addition to National City, according to Map No. 251, filed in the Office of the County Recorder of San Diego County, September 2, 1887.; Owners Name: Mama Berna, LLC; Owners Address: 6060 El Cajon Blvd., El Cajon, CA 92115; Zone: MXC-2 Major Mixed -Use Corridor; LANDLORD APPROVAL CLIENT APPROVAL COMPANY NAME San Diego Taco Co. Inc. DATE 6.25.18 DESIGNER Max Bojorquez LOCATION 2333 Highland Ave. National City CA.91950 PHONE NUMBER 619.348.4779 Max B DSigns 619.750.3173 - Maxbdsigns@gmail.com CONTACT Ernest Becerra WORK ORDER NUMBER 14 248 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 249 The following page(s) contain the backup material for Agenda Item: City Council 2019 Legislative Recess. (City Manager) Please scroll down to view the backup material. 249 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: City Council 2019 Legislative Recess. PREPARED BY: Leslie Deese, City Manager PHONE: 619-336-4242 EXPLANATION: Please see attached Staff Report. DEPARTMENT: City pager APPROVED B FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance STAFF RECOMMENDATION: Request City Council direction on observing a City Council legislative recess. Should the Council desire a recess, staff recommends the City Council consider the month of August. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report and Summer Activities 250 of 308 City Council 2019 Legislative Recess Staff Report: Since 2014, the City Council has observed a legislative recess during the summer to provide city staff and elected officials an opportunity to catch up on work, reenergize after a lengthy budget process, and prepare for the start of a new fiscal year. The purpose of this agenda item is to determine whether the City Council wants to once again consider a recess in 2019. Background: Observing a legislative recess from a city's council meeting schedule is practiced by a number of San Diego County cities that recess both in the summer and winter. Some cities, the State Legislature, and quasi -governmental entities such as the San Diego Association of Governments (SANDAL), recess over an entire month, generally in the summer. While National City does not have a formal recess scheduled for summer or winter, due to the holiday/ furlough closure, we have traditionally adjusted the meeting schedule in December and January to either dispense with or move one or more of the regular Tuesday meetings. Last year, the City Council voted to recess during the month of August. The previous four years, the Council voted to recess during the month of July, except for 2013 when the Council voted to recess and dispense with the second meeting in July. Discussion: To assist the City Council with its decision, staff notes the following: • There are five Tuesdays in July. Should the Council recess in July, there would be six weeks between meetings (June 18 — August 6). As a reminder, the first meeting in August (this year, August 6) typically begins at 5pm due to the "National Night Out Against Crime" event. • There are four Tuesdays in August. Should the Council recess in August, there would be six weeks between meetings (July 16 — September 3). City offices will be closed on Monday, September 2 in recognition of Labor Day. Provided for reference is a listing of upcoming meetings, community events and observed holidays for the summer months (Attachment 1). Please note that the calendar reflects only those events that we are aware of and have dates for; additionally, some of the events are tentative or do not yet have dates or are pending City Council approval. Staff Recommendation: Staff requests City Council direction on observing a legislative recess. Should the Council desire a recess, staff recommends the Council consider the month of August. In accordance with NCMC Section 2.04.020, any regular meeting may be dispensed with by a vote. 251 of 308 Attachment 1 June 28th Annual Fire & Safety Expo and Firefighters Demolition Derby -�-- Saturday, June 1, 2019 10th Annual Mabuhay Festival Saturday, June 1, 2019 Las Palmas 5k and 1-Mile Walk Saturday, June 1, 2019 City Council Meeting & Adoption of Budget Tuesday, June 4, 2019 Library's Summer Reading Program Party June 6 through July 18, 2019 "NC Gets Active" Scavenger Hunt & Community Breakfast Saturday, June 8, 2019 City Council Meeting Tuesday, June 18, 2019 Summer Concert Series @ Pepper Park Saturday, June 22, 2019 "National City Day" at San Diego County Fair TBD July City Council Meeting Tuesday, July 2, 2019 Lions Club Annual 4th of July Carnival Wednesday, July 3 — Sunday, July 7, 2019 Independence Day (City Hall closed) Thursday, July 4, 2019 Miss National City Educational Pageant @ Kimball Park Saturday, July 6, 2019 City Council Meeting Tuesday, July 16, 2019 Summer Movies In The Park @ El Toyon Park Saturday, July 20, 2019 August National Night Out & Movie in the Park @ Kimball Park Tuesday, August 6, 2019 City Council Meeting — Meeting starts at 5:00 PM Tuesday, August 6, 2019 City Council Meeting / PA and JPFA Regular Meeting Tuesday, August 20, 2019 Library's 4th Annual "The Face Behind the Art" Art Festival TBD — Month of August Auto Heritage Day TBD Relay for Life TBD September Labor Day (City Hall Closed) Monday, September 2, 2019 1/2 252 of 308 City Council Meeting Tuesday, September 3, 2019 Summer Movies in the Park @ Las Palmas Pool Saturday, September 7, 2019 9/11 Memorial Breakfast & Remembrance Ceremony Wednesday, September 11, 2019 "NC Gets Active" and Neighborhood Council Breakfast Saturday, September 14, 2019 City Council Meeting Tuesday, September 17, 2019 Volunteer Appreciation Dinner Friday, September 20, 2019 (Tentative) Summer Concert Series @ Pepper Park Saturday, September 28, 2019 2/2 253 of 308 CC/CDC-HA Agenda 3/19/2019 — Page 254 The following page(s) contain the backup material for Agenda Item: City Council discussion and direction on draft/amended City Council Policy #104 - Rules of Procedure and Order for City Council Meetings. (City Manager) Please scroll down to view the backup material. 254 of 308 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: March 19, 2019 AGENDA ITEM NO. ITEM TITLE: City Council discussion and direction on draft/amended City Council Policy #104 — Rules of Procedure and Order for City Council Meetings PREPARED BY: Leslie Deese, City Manager DEPARTMENT: City Mana PHONE: 619.336.4242 APPROVED BY%j� EXPLANATION: On December 4, 2018, the City Council considered draft Council Policy #104 — Rules of Procedure and Order for City Council Meetings. After discussing the item, Council provided direction and requested clarification on meeting location, adjournment, public comment, seating arrangement, agenda sequence, motions, and length of time for presentations. Additionally, staff added language to include responsibilities of the city attorney and other minor language changes. The draft/amended policy is provided for further discussion and direction. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Request City Council direction. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Draft — City Council Policy #104 — Rules of Procedure and Order for City Council Meetings 2. Strikeout — City Council Policy #104 — Rules of Procedure and Order for City Council Meetings OFF of -f 8 Attachment 1 City of National City City Council Policy #104 DRAFT Rules of Procedure and Order for City Council Meetings Adopted: December 13, 19 Amended: TBD 256 of 308 Table of Contents I. PURPOSE II. RESPONSIBILITIES A. B. C. D. E. F. Responsibilities Responsibilities Responsibilities Responsibilities Responsibilities Responsibilities of Presiding Officer/Mayor of Vice Mayor of City Council of City Clerk of City Manager of City Attorney III. MEETINGS A. Regular Meeting B. Adjourned Meeting C. Special Meeting D. Emergency Meeting E. Recessed Meeting F. Closed Session Meeti G. Quorum H. City Counci[ Recess Periods;_, I. Cancella J. Locat K. _Meetings eetirlgS. Holidaysr Elections;_;.; _ ___ Y.. . Adjournm ping;9r Broa 0a thg Telecorferencin Agenda Exception Comfort Breaks= Q. Use of Personal Electronic evices R. Translation Services S. Compliance witlBrown Act IV. REMOTE ACCESS_ TO`MEETI NGS A. Internet Broadcast B. E-Notification V. PUBLIC ASSISTANCE & ACCOMMODATIONS VI. PUBLIC MEETING COMMUNICATION A. Communications between City Councilmembers B. Email Communications between Councilmembers C. Communication with Persons Addressing the City Council 1 1 1 2 2 2 2 3 3 3 3 3 3 4 4 4 4 4 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 7 257 of 308 VII. AGENDA SEQUENCE AND ORDER OF BUSINESS ... 9 A. Call to Order 9 B. Roll Call 9 C. Pledge of Allegiance 9 D. Public Comments 9 E. Proclamations & Certificates 10 F. Awards & Recognitions 10 G. Presentations 10 H. Interviews & Appointments ......... 10 I. Consent Calendar - -_- 10 J. Public Hearings: Ordinances & Resolutio.ns:t ` 10 K. Non -Consent Resolutions - 10 L. New Business _ _ 10 M. Staff Reports _- -_ __ 10 N. Mayor & City Council Reports 10 O. Closed Session Report =_- 11 P. Adjournment 11 11 B. City Council Request to Place Items -on Future Agenda 12 IX. VOTING - 12 VIII. AGENDA PROCESS A. Preparation, Distribution—SiPosting A. Obtairing-the Floor 12 B. Voting Procedure - 13 C. Disqualification for Conflict of Interest 13 dilute to Vote;=- _____ 13 _ Tie Vote:_ ;.,.......:13 Changing -Vote `-_= 13 Reconsideration = - = 13 oint of Order ' _ - 13 I. Continuation of Discussion or Hearings 14 J. Rosenberg's Rule=sof Order 14 K. Disclosure-`of-E)(Parte Contacts 14 X. MOTIONS 14 A. Procedure for Motions 14 B. Amendments to Motions 15 XI. PUBLIC HEARINGS/ORDINANCES & RESOLUTIONS 15 XII. MEETING DECORUM & CONDUCT 16 A. Conduct 17 B. Authorized & Designated Areas 17 C. Signs, Objects or Symbolic Material 17 D. Service Animals 18 258 of 308 E. Photography/Videography 18 F. Cellular & Electronic Devices 18 XIII. ENFORCEMENT 18 A. Sergeant -at -Arms 18 B. Violations 18 XIV. PROCEDURAL MATTERS 19 A. City Council Seating Arrangement 19 B. Signing of Meeting Documents 19 C. Copy of Recordings ti 19 D. Ceremonial Matters 19 E. Proclamations . 20 xv. xvI. XVII. SOCIAL MEDIA POLICY INTERPRETATION & APPLICABILITY DEFINITIONS 20 21 21 259 of 308 I. PURPOSE The purpose of this Policy is to establish Rules of Procedure and Order for City officials, staff and members of the public at all meetings of the City Council to ensure that the business of the City is attended to in an open and orderly manner and in an environment safe for all persons in attendance. The policy establishes and delineates general meeting rules, roles and responsibilities, to allow for an orderly meeting where all individuals can exercise their Constitutional rights. All meetings of the City Council will be conducted under Rose,erg's Rules of Order. In addition, such meetings will be governed in accordance wi Ralph M. Brown Act (Gov. Code § 54950, hereinafter "the Brown Act") and other d a `.. le State laws. Any question about proper procedure will be immediately referred ;® e -;Clerk as parliamentarian. This policy applies to all persons attending pub meetings in the Citytncil Chambers or any other location where a meeting subject to this jigbey takes place. In the `v„ t of any inconsistency between this policy and State law or regulation -State law or re Iation shall apply. SIBILITI It is important to reco C 't the City ncil acts s I: islatiVelbody. No member has extraordinary powers beyond thoe,of other.ery ors. W he Mayor and Vice Mayor may have additional ceremrEl_al and adinistrativeonsibilities, in the establishment of policies, voting and in other significant are j nember e equal, Policy is established and direction is given t f a ma a iiu e ;, Cour While rn ,IduaI Counciime hers r ,disagree with decisions of the majority, a decision of the majority bid the Council to course t faction and provides staff with direction to follow. In turn, it is staff s re ponsibility fo ensure the policy of the Council is implemented and upheld consistent with twshes ofthtih majority. Implementation of Council policy by staff does not reflect a bias against«C xpncilme nbers who held a minority opinion on an issue. A. Responsibilities of Pcsiding Officer/Mayor: The Presiding Officer of the City Council, shall be the Mayor, or in the Mayor's absence the Vice Mayor, or in both of their absence any other member designated by the City Council. It shall be the duty of the Presiding Officer to ensure that the Rules of Procedure and Order contained herein are observed. The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff, and members of the public. The Presiding Officer may make and second motions. 1 260 of 308 R. Responsibilities of Vice Mayor: In the absence of the Mayor from the City or a Council meeting, the Vice Mayor shall possess all the powers of the office of the Mayor, and be subject to all prescribed duties for that office. C. Responsibilities of City Council: 1. Members of the City Council shall review all meeting materials in preparation for Council meetings and be prepared to discuss the agenda. .:�eY 2. Members of the City Council shall arrive on tirne :flr all Council meetings. 3. Members of the City Council shall condta l t selves in an orderly, professional and businesslike manner to ensure tha r ti=e busi ass of the City shall be attended to efficiently and thoroughly'and to ensure=ithat the integrity of the deliberative process of the City Council is maintained at -all times. 4. Members of the City Council shall=maintain a polite, respectful and courteous manner when addressing one another City=staff, and members`ofthe public during City Council ri e_et_ings. 5. As a courtesy, members of:the City,C-ouncil shall__report upcoming absences or out of town -trips to the CityMas_ anager -soon as possible to ensure that any necessary adjustrnents to the_agendamay be _made; and to ensure a quorum. D. Responsibilitiesof:.City Clerk e:City_Clerk shall sere as the:-Parliarrietarian for the City Council meetings to vise the`PresidingO:fficer. Within`=theIimitations imposed by Rosenberg's Rules of Order, the Pre -Siding Officer_has the authority to determine proper parliamentary rocedure. 2. The City Clerk shall call and record roll call votes; and shall read ordinance titles and agenda items as requested by the Presiding Officer. 3. The City Clerk ''sh I.keep minutes of the open meeting in accordance with City Council Policy No 106, and disposition of video recordings of those proceedings. E. Responsibilities of City Manager: 1. The City Manager's duties during City Council meetings include keeping a record of concerns raised by the City Council regarding direction for future staff action and facilitating the orderly presentation of staff reports. 2 261 of 308 F. Responsibilities of City Attorney: 1. The City Attorney's duties during City Council meetings is to consult with Council on items of concern on the agenda and to pro -actively inform and protect Councilmembers from potential violations and conflicts of law. III. MEETINGS A. Regular Meeting: The City Council shall hold regular meetings on the first and third Tuesday of each month. The meetings shall be held 04 Council Chambers of City Hall, 1243 National City Boulevard in the City of Nat nal City. The regular meeting shall begin at 6:00 p.m., or as otherwise scheduled d o the demand of business or for closed session. B. Adjourned Meeting: The City Councilr%yadjourn any regula'Caourned regular, special or adjourned special meeting to t me and place specifier{sYi: the order of adjournment. If a quorum is not present",=l ss than a quorum may %adjourn. C. Special Meeting: A special rn, _may be calla ,at any time by the Mayor whenever the public business may require directicm by a majority of the City Council. The call and notice shall be postat lea t enty-four (24) hours prior to the special meeting in a locatip,hat is accessible to members of the public. D. Emergency M ting: Pur pt to the G . i'nment Cade, the twenty-four (24) hour notice and postii`fi requirements for a sp, cial meeting may be dispensed with under the following emergency3cond on work stoppage, crippling activity, or other activity that se vArk airs. public healt , safety; or., bot i a:s determined by a majority of the members e legisla body, ex�te;ptt in the case of a dire emergency. E. Recessed MeetingP;suant to the Government Code, a meeting of the City Council may r`e _Ss to the folhog regular business day if the action is taken in good faith and not to cifecipvent the rellirements of the Brown Act. The meeting may not be recessed tOtt ther da fter that unless it is posted in accordance with the Brown Act. F. Closed Session 4 . The City Council may hold closed sessions during a regular or special meeting, or ar any time otherwise authorized by law, to consider or hear any matter which is authorized to be heard or considered in closed session in accordance with State law. If a closed session is included on the agenda, the description of the item need only identify the statutory basis for the closed session, and need not include the specific topic which is the subject of the closed session, unless otherwise required by law. For each closed session, the body must orally announce the subject matter of the closed session. If final action is taken in closed session, the body generally must report the action at the conclusion of the closed session. 3 262 of 308 No minutes of the proceedings of the City Council during closed session are required. There shall be no closed session during any special emergency meeting. No person present in a closed session shall disclose, outside of the closed session, any information revealed in such closed session, without the prior authorization of a majority of the City Council. Any violation of this policy may be enforced by one or more of the actions delineated in City Council Policy No. 113. G. Quorum: A quorum at any meeting of the City Council will be established by the presence of three (3) members of the City Council. The „Mayor shall count as a Councilmember for the establishment of a quorum. H. City Council Recess Periods: The City Council ha' radtionally observed a recess period during the summer to provide elected officialsTstaff an opportunity to catch up on work, reenergize after a lengthy budget andstrategic planningprocess, and prepare for the start of a new fiscal year. For purposes of this policy, a recess. period is defined as a period of time longer than thirteen (1`3)days without a regular arspecial meeting of the .......... Council. During any recess period, thQity-Manager is authorized to take such ministerial actions on matters of operational urgency`aswouId normailybetaken by the Council during the recess except for those duties spcificaliy.reserved to th_e Council by Government Code, and including such emergency actions as are necessary for the immediate preservation of the public peace, health or safety .The GtyManager shall make a full and complete report to the Council at its first regulariy_schedufed meeting following the recess of actions taken by the City Manager pursuant to this section, at which time the City Council may make's;uch finoIings-;as may b'e-_equired and confirm said actions of the City Mange Cancellation of Meetings: Any meeting of the City Council may be cancelled in advance by aajority vote of the Counciiin the event that the Mayor and/or Vice Mayor are unableto:_cancel a meeting, in the ease of an emergency the City Manager is authorized to cancel such meeting. J. Location of Meetirgs_Regular meetings of the City Council shall be held in the Council Chambers unless appropriate notice is given pursuant to and the location of the meeting is in accordance with the Brown Act. The City Council may hold a special meeting at another location within the City, or locations outside the jurisdiction of the City, provided appropriate notice is given pursuant to and the location of the meeting is in accordance with the Brown Act. K. Holidays or Elections: In the event that the regular meeting of the City Council falls on a legal holiday, or an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held on such day. Any regular 4 263 of 308 meeting may be dispensed with by a majority vote of the City Council. L. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:30 p.m., which time is referred to as the normal time of adjournment. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. No new item of business shall be taken up by the Council after the normal time unless the Council has determined by a super -majority vote to set aside this policy. In the event the entire agenda cannot be completed by the normal time of adjournment, the Council may take up and act upon the more press. items not considered at the meeting shall be on t or adjourned regular meeting unless the Counc]J agenda items. All agenda ehda of the next regular, special, fotherwise. M. Taping or Broadcasting: Meetings may be bcast, audio-ded, video -recorded or "live" streamed so long as the activity does dot constitute a dis'jtjon of the proceeding. N. Teleconferencing: Teleconferencing shadf ec allowed s_per Goverhtn nt Code. Teleconference meetings may be held under c idly de tiled conditions .The meeting notice must specifically identify all teleconferenc (ions, and each such"focation must be fully accessible to members of tte:'publ.ic... O. Agenda Exception: pecial procedures permit a`_body tc pro: eed without an agenda in the case of emergency circumstances, or where-ne a ed fob mmediate action came to the attention9-o_tthe body after posting of the agenda.: (Reference Section VIII, A.5 — Non -Agenda Items Requiring-lmmediate Action) P. Co141 ort teaks: It is h icy of the City Council that the Presiding Officer will call 'art bre-0U.of 10 n Friutes when a,meeting is expected to last more than two ours. While it ism, poss b.:: to predict -the duration of a meeting, scheduled breaks articipants tenmiss any part of the meeting and help stay alert and maintain a of concentration and participation. Q. Use of Personal. ElectronicDevices: The use of personal electronic devices on the dais shall be limited to official, agenda -related tasks and emergency notifications, If, in the opinion of the Presiding -Officer, a Councilmember's use of an electronic device is disruptive to Council deliberations or disrespectful to the public, the Presiding Officer may request that the Councilmember cease his or her use of such device. R. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. An interpreter is also available to interpret for speakers who wish to address the Council. S. Compliance with Brown Act: All regular, special and adjourned meetings of the City Council shall be called, noticed and conducted in compliance with the Brown Act. 5 264 of 308 IV. REMOTE ACCESS TO MEETINGS A. Internet Broadcast: "Live" streaming video of City Council meetings is available at www.nationalcityca.gov. Archived meetings are also available online. B. E-Notification: Individuals may sign up via the City's website to receive email notifications of published City Council and board and commission meeting agendas, City news, special events and more. V. PUBLIC ASSISTANCE & ACCOMMODATIONS Upon request, the City Council agenda and backup materials will be made available in alternative formats. Any person who requires a disability -related modification or accommodation, including auxiliary aids or services, to participate in the public meeting, may request a modification, accommodation, aid, or service by contacting the City Clerk's Office either in person or by telephone no later than 10:00 a.m. on the day preceding the scheduled meeting. VI. PUBLIC MEETING COMMUNICATIONS A. Communications between City Councilmembers: 1. Councilmembers wishing to speak should request the floor by being recognized by the Presiding Officer before speaking. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to address the City Council. 2. No Councilmember shall speak again until all Councilmembers have had the opportunity to speak. 3. Councilmembers shall remember that the purpose of the Council meeting is to conduct the business of the City. Councilmembers shall avoid repetition and shall limit their comments to the subject matter at hand. Councilmembers shall endeavor to express their views without engaging in unnecessarily lengthy debates. 4. When one Councilmember is speaking, other Councilmembers shall not interrupt, disrupt or disturb the speaker. During questions and deliberations, the Presiding Officer may vary the speaking sequence of Councilmembers from item to item. B. Email Communications between City Councilmembers: Because email communications can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of Councilmembers, e-mail communications between Councilmembers relative to Council business should be avoided at all times. 6 265 of 308 C. Communications with Persons Addressing the City Council: Members of the public may address the City Council during the Public Comment period and/or prior to the consideration of any agenda item. Persons shall address the City Council as a whole and shall not engage in a dialogue with individual Councilmembers, staff, or with other members of the audience. Any person wishing to speak, whether during the Public Comment period or on an agenda item, is requested to complete a "Request to Speak" form and submit the form to the City Clerk prior to the calling to order of the meeting or as soon thereafter as possible. Filling out a speaker sli.isnot required to participate. All those addressing the Council shall do so from tl e p& um. The City Council may not prohibit public criticis of th-eo y in general, City staff, or members of the City Council, its policies, pi gedures, programs, or services of an agency or its acts or omissions. A speaker mae stopped from-t.aking because either the Presiding Officer or Councilmembersdisagree with the viewpoijt being expressed. 1. Translation Services: Th� strives to pf^ou Multaneous Spani ii interpreting services at all regular City>Cee iunemtings,I[Lrugh the use of headsets. An interpreter is also available to.int �f=et for speaKot$who wish to address the Council. 2. Public Co toent (Non -agenda): At at ular City_Council meetings, speakers shall have the rightto address:the City Council on any matter within the elected body's jurisdiction, subject to a three (3) minijte time limit or less, depending on the b r speakers;., -the Council may listen to the speaker's comments, but cannot iscuss o"r-takeaction_on,communicat_ions-'not on the agenda. Non -agenda Public Comment may be;referred;to the City Manager for administrative action or acement on a su.....sequentagen a, with a majority vote of the Council. a. At: ach regularCouncil meeting, up to 30 minutes shall be reserved for Public Confrrt_nt. b. The City Clervvill review the speaker slips and inform the Presiding Officer of the number of slips. If the number of speakers, at three (3) minutes each, exceeds the 30-minute allotted time for Public Comment, the Presiding Officer may reduce the time allotted to each speaker, extend Public Comment time, or continue remaining speakers to the end of the meeting. c. Donations of time from one speaker to another will not be permitted. 7 266 of 308 d. The Presiding Officer shall have the authority to reduce equally each speaker's time to accommodate a larger number of speakers. e. Speaker slips for Public Comment will be accepted by the City Clerk in the Council Chambers no earlier than 15 minutes before the meeting and up until the Public Comment portion of the agenda is finished. f. In order to ensure that non-English speakers receive the same opportunity to directly address the City Council, any membera%Fthe public who utilizes a translator shall be provided at least twice Council, unless simultaneous translatio to hear the translated public testimort 54954.3) otted time to address the ment is used to allow the Council .Qyusly. (Government Code g. Remarks shall be addressed to City Council as a body h. If there is a group reesenting a cooiftion, designation of a spokesperson is encot ra ed., The Presi-- .Officer may allot a mixed amount of time for presentationso.tfir a re. 3. Public Comment (Agenda Items):: Speakers shall have e right to address the City Council onems which'appear on the agenda, subject to the 3-minute time limit. a. Donations;of time;from one speaker to another will not be permitted. c. The Presiding Officer shall have_the authority to reduce equally each speaker's time to accommodate a larger number of speakers, or to limit the total speakers' time on an agenda item. Speaker slips foragenda items will be accepted by the City Clerk in the Council Chambers no earlier than 15 minutes before the meeting and up until the public testimony on the item is finished. Included on the speaker slip shall be the option for the individual to register support or opposition but do not wish to speak (individual must be present). d. Remarks shall be addressed to the City Council as a body and not to any member of the City Council, staff or the public. No questions shall be asked of an individual member of the City Council, staff or the public. The Presiding Officer may limit interaction between Councilmembers and public speakers to questions of clarification. 8 267 of 308 e. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount of time for presentations of this nature. f. In order to ensure that non-English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the Council, unless simultaneous translation equipment is used to allow the Council to hear the translated public testimony simultaneously. (Government Code 54954.3) 4. Presentations to City Council: Any informatign_prsented to the City Council or its consideration in formats such as PowerPo=Video'VI; S, or DVD must be submitted to the City Clerk's office no later thanthe Wednesday irt,ediately prior to the Council meeting in order to have the presentation facilitates for Council viewing and broadcast. If presentations are submitted after that deadlines will not be possible for them to be played or displayed during_the meeting, althoug n (10) hard copies may be submitted to thety Clerk for distribution to the Council. l cuments and presentations displayedGighe Council meeting shall become a public record and must be submitted to l%eity Gl.erk for retention. VII. y 3ENDA SEQUENCE AND: -:ORDER OF; BUSINESS Generally, the agendT*aquence aj order of. . _ess at regularly scheduled meetings of the City Council shall be asfp_ws, un ss otherwise 'eordered by the Presiding Officer with the consensus of the. City Cot A..j Call to Order: The Presidi Officer officially calls the meeting to order. B. kill -Call: Before the`C(ty Counefr hall proceed with the business of the Council, the City Clerk -shall call the roll -of the menitiers and the names of those present shall be entered in the minutes. The later arrival of any absentee shall also be entered in the minutes. C. Pledge of Allegiance: __Each agenda of a regularly scheduled Council meeting shall provide an item forthe--recital of the "Pledge of Allegiance" to both the United States flag and the California flag. D. Public Comments: Speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a 3-minute time limit or less, depending on the number of speakers. The City Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda. Non -agenda public comment may be referred to the City Manager for administrative action or placement on a subsequent agenda. 9 268 of 308 E. Proclamations and Certificates: The agenda shall provide a time when proclamations directing attention to a person, organization or event may be presented. Proclamations will be issued subject to Section XIV, E - Proclamations. F. Awards and Recognitions: The agenda shall provide a time when recognitions may be presented. G. Presentations: The Presentations section of the agenda is for the purpose of allowing a brief (5 to 10 minutes each) opportunity at the beginning of a Council meeting for Council to receive information from outside agencies or. City staff. It is not meant for a topic that would require lengthy deliberation, debaeor action. Items may be placed on the Presentation section of the agenda at th°q e of the City Council or City staff with the City Manager's concurrence. Approval;to plac : ; resentation on the agenda that has been requested by a community tuber must b wined through the City Manager's Office. H. Interviews and Appointments: The agenda shall provide a time for- -City Council to interview and/or appoint m : -:bens of the City Council or the public toy fy and/or external boards, commission Icommittees. I. Consent Calendar: Items of a roil a or g n_erally uncontested nature may be approved by the Council in f gle motionadoption of the Cons __Calendar. The approval of the Consent Calendar sh ll,_signify t o�approval of each.natter or recommendation included the Upon re est of an Councilmember, staff, or public made through the Presiding O f fir, an item;may be removed from the Consent Calendar for separate discussions end/or a lion ...Each item proposed for consideration as part of the Consent C l r l described on the'agenda posted for the meeting. Plic Hearings: Ordinances;`& -Resolutions: This portion of the meeting allows for a nottccdzpublic session -to receive original evidence or testimony on applications regulai! by this title. -Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereter as possible. (Reference Section XI, Public Hearings) K. Non -Consent Relut: .................. discussion and/or'-ac ron. Items generally of a non -routine nature for City Council L. New Business: This portion of the meeting is devoted to discussion or consideration of items of business that have or have not previously been before the City Council. M. Staff Reports: This portion of the meeting provides the City Manager and staff the opportunity to give general comments, updates, and announcements. N. Mayor and City Council Reports: This portion of the meeting provides the City Council the opportunity to give general comments, announcements, or informational reports on 10 269 of 308 any item not on the agenda. These matters may not be discussed or deliberated. This is also the portion of the meeting for a Councilmember who is seeking to place an item on a future meeting agenda to make their request (Reference Section VIII-B, City Council Requests to Place Items on Future Agenda). O. Closed Session Report: At an Open Session following a Closed Session, the body must report on final action taken in Closed Session under specified circumstances. P. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and worksho a adjourned no later than 10:00 p.m., which time is referred to as the normal of adjournment. VIII. AGENDA,P In order for both the City Council and City staff J adequately pre ed to discuss City business during Council meetings, items for cif§ ssion shall be placed d 1e agenda in accordance with established Council agenda dea'dires and impliance Kthe Brown Act. Generally, items not on the agenda cannot be discusduringa ouncil meeting. This section of the policy`disesses the limitn n�i non -agenda items and how to place those items onto the agenda, agenda setting, prepar ion and distribution, and the process by which Councilmembers re uest to lace sterns orture agenda. A. Preparation, >ri=nand Postirr-;=.. 1. Agenda Item; In conjunction with ity staff, the City Manager shall have the primary respon bility for -preparing the City Council agenda and placing matters on enda in ac eita a with dentified City needs and scheduling. . In the event -ran iter brought to the attention of the City Manager that requires immediate CityCouncil attention after the agenda setting meeting and efore the agenda is distrib ited, the City Manager will determine the need for th`e°_item to be added to the agenda. b. With regard to items directed by the City Council made during the regular City Council meet'g such items will be scheduled for the next Council meeting whenever possible. If an item requires additional staff work that cannot be completed in that time frame, the City Manager will advise the Council when staff anticipates the item will be scheduled for Council action. 2. Agenda Review Meeting: Prior to release and posting of a final City Council agenda, an agenda review meeting shall be held by the City Manager with the City Attorney and the Mayor, or another member of the City Council designated by the Mayor, to serve in his/her absence. The proposed agenda shall be reviewed at this meeting. 11 270 of 308 3. Agenda Preparation: Not later than the Thursday prior to the City Council meeting, the City Manager is responsible for preparing the agenda packet, which shall include the agenda plus all its corresponding duplicated agenda items. No item shall be considered if not included in the packet, except that a correction or supplement to an item already included in the packet may be considered in accordance with the Brown Act. 4. Agenda Distribution and Posting: Not later than the Thursday prior to the City Council meeting, the City Manager is responsible for distributing the agenda packet to each member of the City Council. Staff shall postWach agenda at least 72-hours in advance of the meeting and shall post each ag.•s 'of a special meeting at least 24- hours in advance of the meeting on the offiq tin boards at City Hall, Police Department, Library and on the City's web 5. Non -Agenda Items Requiring Immeti1 6Action: Matters i q airing City Council action must be placed onto a Coun Benda in a timely magi°rin order for Council to consider the matter. In accordance th the B own Act, off:Wanda n.da items requiring Council approval.will not be consideied by the City CourT t xcept under the following two circunn es: a. An emergency situation eilsts, b. The Cit until determines a tw rd {/3's) vote, or by a unanimous vote if less two-thirds of the Ctiar presen hat: There i a_need_foOnn. mediate on, and T e•need t`-take actonon.the itrp arose after the posting of the agenda. overnment Code; or, If the Council; finds that the need to take action arose subsequent to the agenda posting, pursuant to tle_crteria above, it shall make those findings by separate motion, including the factual reasons supporting the findings. The findings shall bp reflected in the Council minutes. B. City Council Requests= to' Place Items on Future Agenda: A Councilmember seeking to place an item on a future agenda shall make such request under the "Mayor and City Council Comment" portion of the agenda; such request requires a majority vote of the Council. IX. VOTING A. Obtaining the Floor: Any Councilmember wishing to speak must first obtain the floor by being recognized by the Presiding Officer. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to do so. 12 271 of 308 B. Voting Procedure: Any vote of the City Council, including a roll call vote, may be registered by the members by answering "Yes" for an affirmative vote, "Abstain" for an abstention, or "No" for a negative vote upon the member's name being called by the City Clerk; or an electronic vote may be registered by pressing the Councilmember button for an affirmative vote, an abstention, or a negative vote, upon a vote being called for by the Presiding Officer. Following the vote, the City Clerk shall audibly announce the results of the vote by name indicating whether the question carried or was defeated. The same shall be recorded in the minutes as the vote. The Presiding Officer in his o.- a er discretion may publicly explain the effect of a vote for the audience, or ma a n ct a member of the staff to do so before proceeding to the next item of business C. ,Disqualification for Conflict of Interest: ouncilmemho is disqualified from voting on a particular matter by reason of ?Conflict of interes hall publicly state or have the Presiding Officer state, the nae of such disqualification'in open meeting. Where no clearly disqualifying conflict of nteerest appears, the matterof disqualification may, at the request of the Councilmember a f-cted, e `decided by the�'ether Councilmembers. A Councilme ber sa who is dit?tf ed by reason of a conflict of interest in any matter shall note eraittin his or her; at during the debate and vote on such matter, but shall request andbe given he permission by the Presiding Officer to step down from the Council dais A3Councilniemb,er statin such disqualification shall not be countedaase profa quorurnnd shall be considered absent for the purpose of determining th outcome? any vote ] :such matter.: . D. Failure to Vote: Ev Co tuber should vote unless disqualified by reason of a coriflict5 ;the vote of a Councilmetri who abstains absent a disqualifying conflict of Brest shall be counteiNith the mjou,..tr vote of the quorum on the question voted E. Tie Vote;': Tie votes shall be lost motions and may be reconsidered. F. Changing Vote:; -;A Counclember may change his or her vote only if he or she makes a timely request to do so'immediately following the announcement of the vote by the City Clerk and prior to the; time that the next item in the order of business is taken up. G. Reconsideration: A motion to reconsider the vote on any action taken by the City Council at either this meeting or a previous meeting may be made only by one of the Councilmembers who voted with the prevailing side. H. Point of Order: An interruption of a meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under consideration. 13 272 of 308 I. Continuance of Discussion or Hearings: Any item being discussed or any public hearing at a City Council meeting may, by order, notice, or motion, be continued or tabled to any subsequent meeting. J. Rosenberg's Rules of Order: Rosenberg's Rules of Order have been adopted by the City Council and shall apply in all cases. K. Disclosure of Ex Parte Contacts: An "ex parte" contact or communication occurs when, prior to considering a matter on a public meeting agenda, a member or members of the City Council receives information, oral, written, or otherl ise, pertaining to that matter outside the public meeting. (Reference City Council? licy No. 116 — Procedure for Disclosure of Ex Parte Contacts) X. MOTIONS Motions are the vehicles for decision making1)ayhody. It is normally befit to have a motion before the body prior to commencing discussion efi;an agenda item. Thet'e are three motions that are the most common and recur often at meaty 1. The basic motion. The basi body's consideration. ion is the one ................. uts forward a decision for the 2. The motion to ai end,_ If a member=;;wants to change a basic_motion that is before the body, they we C d=_move--to_amend it 3. The substitute 'Motion, If a _Member wants to completely do away with the basic motion that is before the body, ard''put a new motion before the body, they would move a substitute_motion Motions may be made by any member ;: -of the Council including the Chair. Any member of the City Council may second a motion. (Reference Rosenberg's Rules of Order for a more detailed discussion on motions in generland sarn-ple motions) A. Procedure for.Motions::The following is the general procedure for making motions: 1. The item is presented by staff or others followed by questions and discussion by Councilmembers. 2. A Councilmember who wishes to make a motion shall first obtain the floor. 3. A Councilmember who wishes to second a motion shall do so through a request to the Chair. 4. Before a motion can be discussed, it shall be seconded. 14 273 of 308 5. Once a motion has been properly made and seconded, the Chair shall open the matter for further discussion offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. 6. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, provided however, any Councilmember may be allowed to explain his or her vote prior to the vote being cast. B. Amendments to Motions: As previously discussed, when a motion is on the floor and an amendment is offered, the amendment shall be acteon prior to acting on the main motion. No motion of a subject other than the age i. item under consideration shall be admitted as an amendment. A motion to aro. an ammendment shall be in order, but one to amend an amendment to an amendment shall not be in order. Action shall • be taken on the amended amendment prio;rtto any othera'.e on to further amend the original motion. XI. PUBLIC HEAR1NGS/ORDINANCES &"RESOLUTION A. Except as provided otherwise follows: , public hearings shall generally be conducted as 1. Scheduled public hearings shall commence: at6:00 pm;or as soon thereafter as possible. 2. Speakers are=.encouraged'to complete; a speaker request slip; however a speaker slip is not required` in order=to-speak. At the beginning of eachpublic hearing item, the Presiding Officer shall announce he item for the public he aring, request that staff present the staff report and any other relevant evidence, and -open the public hearing. The presentation of the staff report.prior to the formal opening of the public hearing shall not prevent its consideration as evidence. Any such evidence shall be made a part of the record of the public=fearing. 4. Following the staff:report and opening of the public hearing, the Presiding Officer shall thereupon call upon the proponent (if other than staff) to present his or her presentation. Thereafter, the Presiding Officer shall inquire as to whether there are any persons present who desire to address the City Council on the matter. Any person desiring to speak or present evidence shall then make their presence known to the Presiding Officer and, upon being recognized by the Presiding Officer, may speak or present evidence relevant to the subject matter being heard. 5. The applicant/appellant, and/or their representative shall speak first and shall have a sufficient amount of time to do so, any portion of which may be reserved and used 15 274 of 308 for rebuttal. 6. Each member of the public wishing to address the Council, other than the applicant/appellant, shall then be allowed to address the Council and shall have three (3) minutes to speak. Prior to declaring the public hearing open, however, when necessary because of the number of possible speakers, the Presiding Officer may establish a time limit for the entire public hearing, or establish time limits for the presentation of each individual speaker. All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evident resented shall be retained by the City Clerk as part of the record. 7. Councilmembers who wish to ask quest grit the sp kers, staff or each other, during the public hearing portion, may d 7-so only afte j g recognized by the Presiding Officer in the manner set this policy. 8. Councilmembers should be mindful thagthe pur to of the pub ..hearing is to obtain testimony, and not to debate themerits`JJm l e item under e flsideration. Councilmembers should avoid debate and W: ssions of personal opinion until after the close of the public he 9. Following the conclusion of sticil;questions, the Presidi -g Officer shall allow the applicant/ eFl time opportuOty for rebuttal 10. Following fh'ebuttal,tle Presiding Officer shall close the public hearing and then allow each CotTalm .xtf? to state his or her opinion on the item before asking for otton':ta. deci Upon closing thepublichearing by the Presiding Officer, no additional public estimony shall be`solicitetlAreceived by the Council without reopening the public hearing through tIWPresiclinillfficer with consensus of the Council. 12. The Presiding Officer at all times shall conduct the public hearing in such a manner as to afford`due process to all affected persons. XII. MEETING DECORUM & CONDUCT Meetings of the City Council shall be conducted in an open and orderly manner and in an environment safe for all persons in attendance to ensure that the public has a full opportunity to be heard and that the deliberative process of the Council is retained at all times. The Presiding Officer shall be responsible for maintaining the order and decorum of meetings. This policy is not intended to deprive any person of his or her right to freedom of expression, but only to maintain, to the extent possible and reasonable, a safe and conducive place to conduct public business. 16 275 of 308 A. Conduct: 1. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of obscene, lewd, loud, threatening, repeatedly irrelevant or repetitious, or abusive language; including clapping, whistling, yelling, stamping of the feet, or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City Council meeting infeasible. A member of the audience engaging in any such conduct may, after warning by the Presiding Officer, at the discretion of the Presiding Officer or a majority of the City Council, be subject to removal from the meeting. 2. Persons in the audience will refrain from c, type of disturbance involving unwelconr-TS .rovoking or participating in any fact. 3. Noise emanating from the lobby 6 the Council Charrj rs which is audible within the Chambers shall not be pVmitted. The Sergeant- t Arms is authorized to enforce this rule by requesting those t e lob b remain sire t or to leave the area. B. Authorized & Designated Areas: ,, 1. No person shall sstand or sit-in the ais exits._,:_• 2. No bergi front of thee' aager. o peranTshall block any doorways or officials shal.:.be permitted within the platform area in l without the_prior consent of the Presiding Officer or City . Y`'ns, Objects or5ymbolic Material: 1. Placards, signs, andposters m be brought into the Council Chambers unless such objects: disturb, disrupt, impede or otherwise render the orderly conduct of the Council greeting infeasible, or block the view of any other person in attendance, in which case such placard, sign, or poster shall, at the discretion of the Presiding Officer or a majrity`of the Council, be moved to a different location or removed from the Chambers. 2. Packages, bundles, suitcases or other large or potentially dangerous objects shall not, without the prior authorization of the Presiding Officer or City Manager, be brought into the City Council Chambers and are subject to search to determine that they do not pose a threat or as otherwise requested by the Sergeant -at -Arms. 17 276 of 308 D. Service Animals: Except as otherwise allowed by the City Council, no animals except for service animals shall be brought into the Council Chambers. E. Photography/Videography: Photographs, audiotapes and videotapes may be taken from the rear of the Council Chambers or from any seat within the Chambers, as long as such activity does not disrupt or disturb the audience, public speakers, Councilmembers or others on the dais, and interfere with the orderly conduct of the meeting. When a filming area has been designated by the Fire Marshal or Sergeant -at -Arms, filming shall occur in that area only. The Fire Marshal or Sergeant -a -A -Arms may designate an area for credentialed media only. F. Cellular & Electronic. Devices: Persons in the au phones and/or pagers while the City Councilrn _wM ill refrain from using cellular ting is session. XIII. EN1 RCEMENT A. Sergeant -at -Arms: The Chief of Police or'his-or her designee shall b he ex-officio Sergeant -at -Arms of the City._Council. The Sergeant of Arms shall carryout all orders and instructions given by th41..Pres:i.ding Officer fortie purpose of maintaining order and decorum in the Council Chambers, Any_Councilmemaer may move to require the Presiding Officer to enforce the rules upon_affirmativeVvote of a majority of the Council. B. Violations: Lfb-h-a violation of the Rules <;of rocedure and Order established herein, the procedure to eforce the rules are as follows: ;:Warm g _;_The Presiding Officer shall first__request that a person who is violating the rules cease -such conduct; If, after` receiving a request from the Presiding Officer, the erson persists : violatingthe rules, the Presiding Officer shall order a recess. The Sergeant-at-Arms'_is`_authorizedto warn the person that their conduct is violating the rules:and that they ire requested to cease such conduct. If upon resumption of the meetingthe violation' persists, the Presiding Officer may order another recess whereupor;the Sergeant -at -Arms shall have the authority to order the person removed from_the_eeting and/or citied in violation of Penal Code Section 403. 2. Motion to Enforce: Any Councilmember may call a Point of Order should the City Council fail to abide by the provisions of this policy, whereupon the Council shall immediately act upon the Point of Order by roll call vote. If the Presiding Officer fails to enforce the Rules of Procedure and Order set forth herein, any member of the Council may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the Council shall require the Presiding Officer to do so. If the Presiding Officer fails to carry out the will of the majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the 18 277 of 308 remainder of the meeting, for the limited purpose of enforcing the rules established herein. 3. Clearing the Room: Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, the Presiding Officer may order the room cleared and the meeting shall continue in session. Only matters appearing on the agenda may be considered.ip such a session. Credentialed representatives of the press or other jlelks media, except those participating in the disturbance, shall be alio_.attend any session held pursuant to Section 54957.9. 4. Violation of California State l_aw:1A=person or persons who willfully and intentionally impair or impede the--co:nduct of a Council meeting.. by violating these Rules of Procedure and Order may be' prosecuted_ under California Penal Code §403, California Elections Code„$ection 18340,`orany other applicable State law for disturbing a public meets` XIV. i 'OCEDURAL MATEERS::. A. City Council Seartil g Arrangement: The seating arrangement of Councilmembers on the dais is at the-=reogative of=the Mayor' B. Signing of Meetink-Docurnents :.The Presiid ng Officer shall sign all ordinances, re lutions, contracts -and other do cuments necessitating his or her signature which vere adopted in his or her presence, unless he or she is unavailable, in which case the nature of the Vice=Mayor-may be used: C. Copy of.Recordings Thepublic may:bbtain from the City Clerk a copy, at cost, of an existing recording made by the legislative body of its public sessions. D. Ceremonial Matters::There are several different types of action the City Council may take to provide recognition or express appreciation: 1. Certifications of Appreciation or Recognition: Commendations are typically issued to acknowledge the activities of a person or organization. 2. Proclamations: Public announcements directing attention to a person, organization, event or cause. Proclamations will be issued subject to the policy described below. 19 278 of 308 E. Proclamations: It is the policy of the City Council to issue proclamations for certain individuals, organizations, events or causes, when such a proclamation positively impacts the community and conveys an affirmative message to residents. 1. Discretion should be used in determining whether or not to issue a proclamation. Proclamations that are political in nature, are controversial, or that likely would not enjoy a high level of community interest and support, are discouraged. 2. It is the policy of the City Council to process re, ests for proclamations in the following manner: �����=wr-.war.. a. Requests for proclamations will bet a thi6ugh the Mayor's Office; b. If the Mayor determines th_,e proclamation request is consistent with the policy stated above, the Mar will direct his or her staff_ member to prepare the proclamation and the prod pption wid e issued. a c. Upon receipt of the dr f proclamati nguage, the Mayor will direct the City Manager to pm on a m ing agenda depending on the nature and time-sen ifijyityo equest With the ever-growinguse of sacral -media, the Council and City staff should be aware that comments, statements, opinions, etc are still subject to the same restrictions identified in the CaliforniaGovernment Code"'lcorrmrrionly referred to.asthe Brown Act and the Public Records Act) While the City'of"National City strives to maintain community involvement and transparency in its government functions, certain -State and local laws must be considered and kept in mind: while using social media mediums. Social mediums such as Facebook, Twitter, and others can be viewed by other -people including other Councilmembers. Councilmembers are encouraged to check the information they provide for accuracy. Multiple Councilmembers:cannot.comment on the same conversation, as that can create a "serial meeting" of the Council:.and is a direct violation of the Brown Act. If Councilmembers communicate on social media about "city business", as defined in City Administrative Policy No. 02.06, any such communication may be released to the public upon request. Councilmembers should refrain from stating personal opinions on matters being brought before the Council including, but not limited to: personal opinions on topics, declarations on how an official intends to vote for an item, debating with citizens on items, or presentation of the Councilmember's argument before or against an item, as those could be considered violations of the Brown Act, which can result in criminal and civil liabilities for the official. 20 279 of 308 Councilmembers should always maintain professionalism and common courtesy in posts and comments when commenting in their official capacity and should remain neutral in postings to prevent the interpretation that a decision has already been made outside of an open meeting, in violation of the Brown Act. Councilmembers should also be aware that there is inherent personal civil liability risk on all comments they make outside of official meetings. For example, if a Councilmember "blocks" a social media user, or deletes a comment from a social media user, the Councilmember risks violating the social media user's First Amendment rights. Councilmembers should not use their official positions to make negative posts, voice personal opinions, etc. against any individual, business, entity, etc as_,thatcould create negative feedback for the official and City and could potentially si b1 t"the official to personal civil liability for slander, defamation of character, or other_ :i) Lremeciies that could be determined by a court. City Councilmembers and staff shall not use a ` official City media site -including but not limited to the City's Facebook page, the City's liter accounts, or to any other City media outlet for personal reasons or personal gain. XVI. POLICY INTERPRETATION &;APPLICABILITY The Policy and Rules of Procedure and Order set forth herein;shall be liberally construed to effectuate their purpose and no ordinance,:. resolution, proceeding or other action of the City Council shall be invalid:ated,,northe legality thereof otherwise affected, by the failure or omission of the Counito technically complywith, observe, or otherwise follow such rules. Any provision of these=?rtles not already governed by City ordinance or State law may be suspended by a majority vote _of theCouncil. The rules set forth herein shall apply to all`meetings of the City Council subject to the Brown Act and shill apply to the Council Chambers or any other location where a meeting subject to these j. rules takes place. In the event of any inconsistency between these rules and State law or regulation, State law or regulation shall apply. XVII. DEFINITIONS Abstain _ [o publicly refrain from voting usually because of a conflict of 'interest. Adjourn A privileged motion to officially close a meeting. A second is required and a majority vote is required to adopt it. Call to Order An announcement by the Presiding Officer to convene a meeting. 21 280 of 308 Consent Calendar The routine parts of the agenda which are approved without discussion or dissent. Decorum To conduct oneself in a proper manner. Dire Emergency When a majority of the legislative body determines that a dire emergency exists, it may call an emergency meeting (§ 54956.5). A dire emergency is defined as a crippling disaster, mass distribution, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring a legislative body to provide oehour notice before holding an emergency meeting may q nyger the public health, safety, or both. Emergency Meeting Legislative Body Meeting Minutes Motion Ordinance Parliamentarian Policy When a majority of he legislative body determines that an emergency situation exists, it may call an emergency meeting (§ 54956.5). An emergency is defined as a crippling activity, work stoppage or other acti1i which severely impairs public health, safetyoboth City Councilmembers are legislators. Together they constitute a legislative body that is given authority by the State constitution and State law to make local law. Includes any congregation of a majority of the members of a egislatiive body at 116 same time and place to hear, discuss or delif "erate°upon any matter which is under the subject matter jurisdiction of the agency. (Government Code § 54952.2(a) e official record of what is done at a meeting. Thevehicles for decision making by a body used with a vote to indicate approval or denial, adoption or direction. -A city law that generally requires two separate meetings and typically becomes effective thirty days after adoption. One who advises the officers, committees, and members on matters regarding parliamentary procedure. The opinions, philosophy, or practices that are adopted by an organization. 22 281 of 308 Public Hearing Items that are publicly noticed for a specific Council meeting date, as generally required by law, and are designed to receive separate public input on a specific matter. Point of Order Presiding Officer Public Hearing An interruption of a meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under consideration. The officer conducting the meet ; Chair or Chairman A noticed public session to `eee ve original evidence or testimony on applications regulated; t Ij le. Scheduled public hearings shall be commenced ato6:b0 p.m. s-soon thereafter as possible. Quorum The minimum number of members who' must be present at a meeting to transacf-liusiness legally. Ralph M. Brown Act The Ralph M. Brown Act,-corrimonly known as the"Brown Act", governs -meetings conducted =by local legislative bodies, such as boards ofs'u_pervisors, city councils and school boards. The Act represents the Legislature's determination of how the balance should be struck between public access to meetings of multi- rnernber public bodies on the one -_hand and the need for confidential candor ,'debate, and information gathering on the other -The purpose_`of the Brown Act is to facilitate public participation: in local government decisions and to curb misuse of the -'democratic process'by secret legislation by public bodies. Recess Resolution A period_of time longer than thirteen (13) days without a regular or:special Meeting of the Council. Represents a legislative or other type of action providing for the disposition of a particular item of business. Resolutions take effect upon passage by a majority vote of the Council unless other law imposes a later effective date. Rosenberg's Rules of Order Written rules of parliamentary procedure which govern a meeting. Sergeant -at -Arms The Chief of Police or his or her designee shall be the ex-officio Sergeant -at -Arms of the City Council. 23 282 of 308 Special Meeting In contrast with a regular meeting, a meeting called for a particular purpose that is stated when the meeting is called. SECTION XVIII. RELATED POLICY REFERENCES • National City Municipal Code, Chapter 2.04 • National City Municipal Code, Title 16 • Ralph M. Brown Act • Rosenberg's Rules of Order • City Council Policy No. 102 — City Council MeetingI • City Council Policy No. 103 — Special Council M • City Council Policy No. 105 — Off Agenda Ite s d Piaci won -Agenda Items on the Agenda • City Council Policy No. 106 — Preparaty • City Council Policy No. 113 — UnauthoriDisclosure of Informat6Th Revealed in Closed Sessions City Council Meetir Minutes • City Council Policy No. 1164:-Procedure for Dis'cIosure of Ex Parte Contacts • Administrative Policy No. 02.06 = Public„Records Aat`=Affecting Personal Electronic Devices & Accounts of City Users 24 283 of 308 Strikeout Version Attachment 2 1. PURPOSE The purpose of this Policy is to establish Rules of Procedure and Order for City officials, staff and members of the public at all meetings of the City Council to ensure that the business of the City is attended to in an open and orderly manner and in an environment safe for all persons in attendance. The policy establishes and delineates general meeting rules, roles and responsibilities, to allow for an orderly meeting where all individuals can exercise their Constitutional rights. All meetings of the City Council will be conducted under Rose rg's Rules of Order. In addition, such meetings will be governed in accordance with Ralph M. Brown Act (Gov. Code § 54950, hereinafter "the Brown Act") and other able State laws. Any question about proper procedure will be immediately referred toile CitC erk as parliamentarian. This policy applies to all persons attending pa other location where a meeting subject to this inconsistency between this policy and State law apply. meetings in the City; ;ncil Chambers or any icy takes place. In the e t of any or regulation; State law or reg Option shall C;_i\ISI BI LITiE! It is important to recorir titthe City Council acts esalegislative--body. No member has extraordinary powersbeyond thKse. of other. rri:enibers. While the Mayor and Vice Mayor may have additional cerema%ial and ac inistrative-responsibilities, in the establishment of policies, voting and in other signifier ' areas al members;are equal. Policy is established and direction is given to ? by a majority Vote of the Council_ While in liyjdual Councilmembers 'ay -disagree with decisions of the majority, a decision of the majority hdsthe Council fo a=' course`of-action and provides staff with direction to follow. In turn, it is sta1 responsibility to_ensure the policy of the Council is implemented and upheld consistent with the -_wishes of thee -majority. Implementation of Council policy by staff does not reflect a bias against :Cou,ncilmembers who held a minority opinion on an issue. A. Responsibilities of Presiding Officer/Mayor: The Presiding Officer of the City Council, shall be the Mayor, or in the Mayor's absence the Vice Mayor, or in both of their absence any other member designated by the City Council. It shall be the duty of the Presiding Officer to ensure that the Rules of Procedure and Order contained herein are observed. The Presiding Officer shall maintain control of communication between Councilmembers and between the Council, staff, and members of the public. The Presiding Officer may make and second motions. 1 284 of 308 B. Responsibilities of Vice Mayor: In the absence of the Mayor from the City or a Council meeting, the Vice Mayor shall possess all the powers of the office of the Mayor, and be subject to all prescribed duties for that office. C. Responsibilities of City Council: 1. Members of the City Council shall review all meeting materials in preparation for Council meetings and be prepared to discuss the agenda. 2. Members of the City Council shall arrive on timefor all Council meetings. 3. Members of the City Council shall condyctt errselves in an orderly, professional and businesslike manner to ensure that:le business of the City shall be attended to efficiently and thorougFland to ensu=rethat the integrity of the deliberative process of the City Concil is maintained atall times. 4. Members of the City Council shallmaintain a;polite, respectfuF and courteous manner when addressing one another, Citystaff, and members of the public during City Council rrTeetings 5. As a courtesy, members ofthe C tyCouncil shall_ report upcoming absences or out of town trips to the City Manager as_soon as possible to ensure that any necessary adjustments to the agenda may be made, and to ensure a quorum. The .,= City Manager s dutFcs dvrif4g acancil meetings inclu e kee ing a record -of • € D. `-Responsibilities=of:_City Clerkf 1. The CityCl'erk shall serve as the Parliamentarian for the City Council meetings to advise the mg:Officer. Within the limitations imposed by Rosenberg's Rules of Order, the Presiding Officer has the authority to determine proper parliamentary procedure. 2. The City Clerk shall call and record roll call votes; and shall read ordinance titles and agenda items as requested by the Presiding Officer. 3. The City Clerk shall keep minutes of the open meeting in accordance with City Council Policy No. 106, and disposition of video recordings of those proceedings. 2 285 of 308 1 E. Responsibilities of City Manager: 1 The City Manager's duties during City Council meetings include keeping a record of concerns raised by the City Council regarding direction for future staff action and facilitating the orderly presentation of staff reports. F. Responsibilities of City Attorney: 1. The City Attorney's duties during City Council meetings is to consult with Council on items of concern on the agenda and to pro -actively inform and protect Councilmembers from potential violations and conflicts of law. III. MEETINGS A. Regular Meeting: The City Council shall hold regular meetings on the first and third Tuesday of each month. The meetings shall be held in the Council Chambers of City Hall, 1243 National City Boulevard in the City of National City. The regular meeting shall begin at 6:00 p.m., or as otherwise scheduled due to the demand of business or for closed session. B. Adjourned Meeting: The City Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment. If a quorum is not present, less than a quorum may so adjourn. C. Special Meeting: A special meeting may be called at any time by the Mayor whenever the public business may require it or upon direction by a majority of the City Council. The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is accessible to members of the public. D. Emergency Meeting: Pursuant to the Government Code, the twenty-four (24) hour notice and posting requirements for a special meeting may be dispensed with under the following emergency conditions: work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, as determined by a majority of the members of the legislative body, except in the case of a dire emergency. E. Recessed Meeting: Pursuant to the Government Code, a meeting of the City Council may recess to the following regular business day if the action is taken in good faith and not to circumvent the requirements of the Brown Act. The meeting may not be recessed to another day after that unless it is posted in accordance with the Brown Act. F. Closed Session Meeting: The City Council may hold closed sessions during a regular or special meeting, or at any time otherwise authorized by law, to consider or hear any matter which is authorized to be heard or considered in closed session in accordance 3 286 of 308 1 with State law. If a closed session is included on the agenda, the description of the item need only identify the statutory basis for the closed session, and need not include the specific topic which is the subject of the closed session, unless otherwise required by law. For each closed session, the body must orally announce the subject matter of the closed session. If final action is taken in closed session, the body generally must report the action at the conclusion of the closed session. No minutes of the proceedings of the City Council during closed session are required. There shall be no closed session during any special emergency meeting. No person present in a closed session shall disclose, outside of the closed session, any information revealed in such closed session, without the prior authorization of a majority of the City Council. Any violation of this policy may be enforced by one or more of the actions delineated in City Council Policy No. 113. G. Quorum: A quorum at any meeting of the City Council will be established by the presence of three (3) members of the City Council. The Mayor shall count as a Councilmember for the establishment of a quorum. H. City Council Recess Periods: The City Council has traditionally observed a recess period during the summer to provide elected officials and staff an opportunity to catch up on work, reenergize after a lengthy budget and strategic planning process, and prepare for the start of a new fiscal year. For purposes of this policy, a recess period is defined as a period of time longer than thirteen (13) days without a regular or special meeting of the Council. During any recess period, the City Manager is authorized to take such ministerial actions on matters of operational urgency as would normally be taken by the Council during the recess except for those duties specifically reserved to the Council by Government Code, and including such emergency actions as are necessary for the immediate preservation of the public peace, health or safety. The City Manager shall make a full and complete report to the Council at its first regularly scheduled meeting following the recess of actions taken by the City Manager pursuant to this section, at which time the City Council may make such findings as may be required and confirm said actions of the City Manager. I. Cancellation of Meetings: Any meeting of the City Council may be cancelled in advance by a majority vote of the Council. In the event that the Mayor and/or Vice Mayor are unable to cancel a meeting, in the case of an emergency the City Manager is authorized to cancel such meeting. J. Location of Meetings: Regular meetings of the City Council shall be held in the Council Chambers unless appropriate notice is given pursuant to and the location of the meeting is in accordance with the Brown Act. The City Council may hold a rcgular mccting, 4 287 of 308 special meeting, or adjourned regular or special meeting at another location within the City, or locations outside the jurisdiction of the City, provided appropriate notice is given pursuant to and the location of the meeting is in accordance consistent with the Brown Act. K. Holidays or Elections: In the event that the regular meeting of the City Council falls on a legal holiday, or an election day on which a National City candidate or National City measure appears on the ballot, no meeting will be held on such day. Any regular meeting may be dispensed with by a majority vote of the City Council. L. Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:390 p.m., which time is referred to as the normal time of adjournment,,-. The meeting shall be extended no more than once and subsequently may be adjourned to a later date. No new item of business shall be taken up by the Council after the normal time unless the Council has determined by a super -majority vote to set aside this policy. In the event the entire agenda cannot be completed by the normal time of adjournment, the Council may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Council directs otherwise. the Council has determined by a super majority votc to set aside this policy. In the event the entire agenda cannot be completed by the normal time of adjournment, the Council may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Council directs otherwise. M. Taping or Broadcasting: Meetings may be broadcast, audio -recorded, video -recorded or "live" streamed so long as the activity does not constitute a disruption of the proceeding. N. Teleconferencing: Teleconferencing shall be allowed as per Government Code. Teleconference meetings may be held under carefully defined conditions. The meeting notice must specifically identify all teleconference locations, and each such location must be fully accessible to members of the public. 0. Agenda Exception: Special procedures permit a body to proceed without an agenda in the case of emergency circumstances, or where a need for immediate action came to the attention of the body after posting of the agenda. (Reference Section VIII, A.5 — Non -Agenda Items Requiring Immediate Action) P. Comfort Breaks: It is the policy of the City Council that the Presiding Officer will call comfort breaks of 5-10 minutes when a meeting is expected to last more than two 5 288 of 308 1 hours. While it is not possible to predict the duration of a meeting, scheduled breaks allow participants to not miss any part of the meeting and help stay alert and maintain a high level of concentration and participation. Q. Use of Personal Electronic Devices: The use of personal electronic devices on the dais shall be limited to official agenda -related tasks and emergency notifications. If, in the opinion of the Presiding Officer, a Councilmember's use of an electronic device is disruptive to Council deliberations or disrespectful to the public, the Presiding Officer may request that the Councilmember cease his or her use of such device. R. Translation Services: Simultaneous Spanish interpreting services are provided at City Council meetings, through the use of headsets. An interpreter is also available to interpret for speakers who wish to address the Council. 5---Compliance with Brown Act: All regular, special and adjourned meetings of the City Council shall be called, noticed and conducted in compliance with the Brown Act. IV. REMOTE ACCESS TO MEETINGS A. Internet Broadcast: "Live" streaming video of City Council meetings is available at www.nationalcityca.gov. Archived meetings are also available online. B. E-Notification: Individuals may sign up via the City's website to receive email notifications of published City Council and board and commission meeting agendas, City news, special events and more. V. PUBLIC ASSISTANCE & ACCOMMODATIONS Upon request, the City Council agenda and backup materials will be made available in alternative formats. Any person who requires a disability -related modification or accommodation, including auxiliary aids or services, to participate in the public meeting, may request a modification, accommodation, aid, or service by contacting the City Clerk's Office either in person or by telephone no later than 10:00 a.m. on the day preceding the scheduled meeting. VI. PUBLIC MEETING COMMUNICATIONS A. Communications between City Councilmembers: 1. Councilmembers wishing to speak should request the floor by being recognized by the Presiding Officer before speaking. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to address the City 6 289 of 308 1 Council. 2. No Councilmember shall speak again until all Councilmembers have had the opportunity to speak. 3. Councilmembers shall remember that the purpose of the Council meeting is to conduct the business of the City. Councilmembers shall avoid repetition and shall limit their comments to the subject matter at hand. Councilmembers shall endeavor to express their views without engaging in unnecessarily lengthy debates. 4. When one Councilmember is speaking, other Councilmembers shall not interrupt, disrupt or disturb the speaker. During questions and deliberations, the Presiding Officer may vary the speaking sequence of Councilmembers from item to item. B. Email Communications between City Councilmembers: Because email communications can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of Councilmembers, e-mail communications between Councilmembers relative to Council business should be avoided at all times. C. Communications with Persons Addressing the City Council: Members of the public may address the City Council during the Public Comment period and/or prior to the consideration of any agenda item. Persons shall address the City Council as a whole and shall not engage in a dialogue with individual Councilmembers, staff, or with other members of the audience. Any person wishing to speak, whether during the Public Comment period or on an agenda item, is requested to complete a "Request to SpeakSp akcr Request" form-' and submit the form to the City Clerk prior to the calling to order of the meeting or as soon thereafter as possible. Filling out a speaker slip is not required to participate. All those addressing the Council shall do so from the podium. The City Council may not prohibit public criticism of the City in general, City staff, or members of the City Council, its policies, procedures, programs, or services of an agency or its acts or omissions. A speaker may not be stopped from speaking because either the Presiding Officer or Councilmembers disagree with the viewpoint being expressed. 1. Translation Services: The City strives to provide simultaneous Spanish interpreting services at all regular City Council meetings, through the use of headsets. An interpreter is also available to interpret for speakers who wish to address the Council. 2. Public Comment (Non -agenda): At all regular City Council meetings, speakers shall have the right to address the City Council on any matter within the elected body's 7 290 of 308 jurisdiction, subject to a three (3) minute time limit or less, depending on the number of speakers. The Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda. Non -agenda Public Comment may be referred to the City Manager for administrative action or placement on a subsequent agenda, with a majority vote of the Council. a. At each regular Council meeting, up to 30 minutes shall be reserved for Public Comment. b. The City Clerk will review the speaker slips and inform the Presiding Officer of the number of slips. If the number of speakers, at three (3) minutes each, exceeds the 30-minute allotted time for Public Comment, the Presiding Officer may reduce the time allotted to each speaker, extend Public Comment time, or continue remaining speakers to the end of the meeting. c. Donations of time from one speaker to another will not be permitted. d. The Presiding Officer shall have the authority to reduce equally each speaker's time to accommodate a larger number of speakers. e. Speaker slips for Public Comment will be accepted by the City Clerk in the Council Chambers no earlier than 15 minutes before the meeting and up until the Public Comment portion of the agenda is finished. f. In order to ensure that non-English speakers receive the same opportunity to directly address the City Council, any member of the public who utilizes a translator shall be provided at least twice the allotted time to address the Council, unless simultaneous translation equipment is used to allow the Council to hear the translated public testimony simultaneously. (Government Code 54954.3) g. Remarks shall be addressed to the City Council as a body. h. If there is a group representing a common position, designation of a spokesperson is encouraged. The Presiding Officer may allot a mixed amount of time for presentations of this nature. 3. Public Comment (Agenda Items): Speakers shall have the right to address the City Council on items which appear on the agenda, subject to the 3-minute time limit. 8 291 of 308 a. Donations of time from one speaker to another will not be permitted. b. The Presiding Officer shall have the authority to reduce equally each speaker's time to accommodate a larger number of speakers, or to limit the total speakers' time on an agenda item. c. Speaker slips for agenda items will be accepted by the City Clerk in the Council Chambers no earlier than 15 minutes before the meeting and up until the public testimony on the item is finished. Included on the speaker slip shall be the option for the individual to register support or opposition but do not wish to speak (individual must be present).,; d. Remarks shall be addressed to the -City Council as -a body and not to any member of the City Council, staffor the public. No questions shall be asked of an individual member of the'' City. Council, staff or the public. The Presiding Officer may limit interaction between Councilmembers and' public speakers to questions of clarification. e. If there is a group repr`_esentinga.common position, designation of a spokesperson is encouraged. The_ Presiding Officer may allot a mixed amount of time_for-presentations of -this nature-.--. f. In ordert_:h o ensureat non-Englisfspeakers receive the same opportunity to :v. directly address the_City Council; any member of the public who utilizes a translator shall be vid proed at least twice the allotted time to address the Council, unlesS__si:multaneous;translation equipment is used to allow the Council_to:>hear tfe_tr_anslated'public testimony simultaneously. (Government Code 54954 3) 4. Presentations to City -Council: Any information presented to the City Council for its consideration in formats such as PowerPoint, Video VHS, or DVD must be submitted to the City_Clerk's office no later than the Wednesday immediately prior to the Council meeting_in order to have the presentation facilitated for Council viewing and broadcast. If presentations are submitted after that deadline, it will not be possible for them to be played or displayed during the meeting, although ten (10) hard copies may be submitted to the City Clerk for distribution to the Council. Documents and presentations displayed during the Council meeting shall become a public record and must be submitted to the City Clerk for retention. VII. AGENDA SEQUENCE AND ORDER OF BUSINESS 9 292 of 308 Generally, the agenda sequence and order of business at regularly scheduled meetings of the City Council shall be as follows, unless otherwise reordered by the Presiding Officer with the consensus of the City Council. A. Call to Order: The Presiding Officer officially calls the meeting to order. B. Roll Call: Before the City Council shall proceed with the business of the Council, the City Clerk shall call the roll of the members and the names of those present shall be entered in the minutes. The later arrival of any absentee shall also be entered in the minutes. C. Pledge of Allegiance: Each agenda of a regularly scheduled Council meeting shall provide an item for the recital of the "Pledge of Allegiance" to both the United States flag and the California flag. D. Public Comments: Speakers shall have the right to address the City Council on any matter within the elected body's jurisdiction, subject to a 3-minute time limit or less, depending on the number of speakers. The City Council may listen to the speaker's comments, but cannot discuss or take action on communications not on the agenda. Non -agenda public comment may be referred to the City Manager for administrative action or placement on a subsequent agenda. C. E. Proclamations and Certificates: The agenda shall provide a time when proclamations directing attention to a person, organization or event may be presented. Proclamations will be issued subject to Section XIV, E — Proclamations. F. Awards and Recognitions & Presentations: The agenda shall provide a time when recognitions and presentations may be presented. G. Presentations: The Presentations section of the agenda is for the purpose of allowing a brief (5 to 10 minutes each) opportunity at the beginning of a Council meeting for Council to receive information from outside agencies or City staff. It is not meant for a topic that would require lengthy deliberation, debate, or action. Items may be placed on the Presentation section of the agenda at the request of the City Council or City staff with the City Manager's concurrence. Approval to place a presentation on the agenda that has been requested by a community member must be obtained through the City Manager's Office. H. Interviews and Appointments: The agenda shall provide a time for the City Council to interview and/or appoint members of the City Council or the public to City and/or external boards, commissions and committees. 10 293 of 308 F ;q, Public Comments• Spcakcrs shall hair the right to arldr-c-gs-the City C uncdl n any matter within the elected b dy's jurisdicti n, subject t a 3 minute time limit. The c mmunicati ns n t n the agenda. N n age-nda public c mment may be referred t the City Manager f r administrative acti n r lacement n a subsequent agenda. Consent Calendar: Items of a routine or generally uncontested nature may be approved by the Council in a single motion by adoption of the Consent Calendar. The approval of the Consent Calendar shall signify the approval of each matter or recommendation included therein. Upon request of any Councilmember, staff, or public made through the Presiding Officer, an item may be removed from the Consent Calendar for separate discussion and/or action. Each item proposed for consideration as part of the Consent Calendar shall be described on the agenda posted for the meeting. #J. Public Hearings: Ordinances & Resolutions: This portion of the meeting allows for a noticed public session to receive original evidence or testimony on applications regulated by this title. Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereafter as possible. (Reference Section XI, Public Hearings) a-K. Non -Consent Resolutions: Items generally of a non -routine nature for City Council discussion and/or action. J-L. New Business: This portion of the meeting is devoted to discussion or consideration of items of business that have or have not previously been before the City Council. lM. Staff Reports: This portion of the meeting provides the City Manager and staff the opportunity to give general comments, updates, and announcements. N. Mayor and City Council Reports: This portion of the meeting provides the City Council the opportunity to give general comments, announcements, or informational reports on any item not on the agenda. These matters may not be discussed or deliberated. This is also the portion of the meeting for a Councilmember who is seeking to place an item on a future meeting agenda to make their request (Reference Section VIII-B, City Council Requests to Place Items on Future Agenda). TVhO. Closed Session Report: At an Open Session following a Closed Session, the body must report on final action taken in Closed Session under specified circumstances. Nd--Adjournment: It is the policy of the City Council that that all evening meetings of the City Council, including special meetings and workshops, be adjourned no later than 10:00 p.m., which time is referred to as the normal time of adjournment. 11 294 of 308 VIII. AGENDA PROCESS In order for both the City Council and City staff to be adequately prepared to discuss City business during Council meetings, items for discussion shall be placed on the agenda in accordance with established Council agenda deadlines and in compliance with the Brown Act. Generally, items not on the agenda cannot be discussed or considered during a Council meeting. This section of the policy discusses the limits upon non -agenda items and how to place those items onto the agenda, agenda setting, preparation and distribution, and the process by which Councilmembers request to place items on a future agenda. A. Preparation, Distribution and Posting 1, Agenda Items: in conjunction with City sta the City Manager shall have the primary responsibility for preparing the: City Council agenda and placing matters on the agenda in accordance with iden_tif_i'ed City needs and scheduling. a. In the event an item is brought to`=tl e-attentionof the City Manager that requires immediate City Council attention after the agenda setting meeting and before the agenda is'distributed, the Cit'yMnager will determine the need for the item to be added to-the',agenda. b. With regard=to items directedy t e C ty Counci i s a du ring the regular City Council'rneettng, such items will be.scheduledforthe next Council meeting whenever possible...-I,f an item requires additional staff work that cannot be completed in that time frame, the City Manager will advise the Council when staff antiapates the item,;will be scheduled for Council action. genda Review Meeting:. Prior to release -and posting of a final City Council agenda, an agenda review meeting _shall be held by the City Manager with the City Attorney andthe Mayor, or another member of the City Council designated by the Mayor, to serve -In his/her absence. The'proposed agenda shall be reviewed at this meeting. 3. Agenda -Preparation: -Not later than the Thursday prior to the City Council meeting, the City Manager: is` responsible for preparing the agenda packet, which shall include the agenda plus: -all; its corresponding duplicated agenda items. No item shall be considered if not included in the packet, except that a correction or supplement to an item already included in the packet may be considered in accordance with the Brown Act. 4. Agenda Distribution and Posting: Not later than the Thursday prior to the City Council meeting, the City Manager is responsible for distributing the agenda packet to each member of the City Council. Staff shall post each agenda at least 72-hours in advance of the meeting and shall post each agenda of a special meeting at least 24- 12 295 of 308 hours in advance of the meeting on the official bulletin boards at City Hall, Police Department, Library and on the City's website. 5. Non -Agenda Items Requiring Immediate Action: Matters requiring City Council action must be placed onto a Council Agenda in a timely manner in order for Council to consider the matter. In accordance with the Brown Act, off -agenda items requiring Council approval will not be considered by the City Council except under the following two circumstances: a. An emergency situation exists, as defined in the_Government Code; or, b. The City Council determines by a two-thirds=_. 2 3'sj vote, or by a unanimous vote if less than two-thirds of the Council is present, that • There is a need for immediate;:: action, and • The need to take action on -Vie -item arose after the posting of the agenda. If the Council finds that the need to-t-ake action arose subsequent=to the agenda posting, pursuant to the criteria above_it:'shall make those findings by separate motion, including the factual reasons supporting the findings. The findings shall be reflected in the Councilminute,.--- B. City Council Requests to_Place Items -on Puture.Agencla; A Councilmember seeking to place an item-on_a future" -agenda shallmake such request under the "Mayor and City Council Comment";_portion; of: the agenda such request requires a majority vote of the Council. IX. -_VOTING A. Obtaining the Floor: --Any Councilmember wishing to speak must first obtain the floor by being recognized bythePresiding Officer. The Presiding Officer must recognize any Councilmember who seeks the floor when appropriately entitled to do so. B. Voting Procedure ,Any.vote of the City Council, including a roll call vote, may be registered by the members by answering "Yes" for an affirmative vote, "Abstain" for an abstention, or "No" for a negative vote upon the member's name being called by the City Clerk; or an electronic vote may be registered by pressing the Councilmember button for an affirmative vote, an abstention, or a negative vote, upon a vote being called for by the Presiding Officer. Following the vote, the City Clerk shall audibly announce the results of the vote by name indicating whether the question carried or was defeated. The same shall be recorded in the minutes as the vote. The Presiding Officer in his or her discretion may publicly explain the effect of a vote for the audience, or may direct a member of the staff to do 13 296 of 308 so before proceeding to the next item of business. C. Disqualification for Conflict of Interest: Any Councilmember who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state, the nature of such disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Councilmember affected, be decided by the other Councilmembers. A Councilmember who is disqualified by reason of a conflict of interest in any matter shall not remain in his or her seat during the debate and vote on such matter, but shall request and be given the permission by the Presiding Officer to step down from the Council dais. A Councilmemberstating such disqualification shall not be counted as a part of a quorum and shallle-co=nsidered absent for the purpose of determining the outcome of any vote on such ttOtter. =- D. Failure to Vote: Every Councilmember should vote unless disqualified by reason of a conflict. The vote of a Councilmember who abstains absent a disqualifying conflict of interest shall be counted with the majorityyoute of the:r:quorum on the question voted upon. E. Tie Vote: Tie votes shall be Iost=ixiotionsand may be'`reconsidered. F. Changing Vote: A CounciImemberMay change -Ns or her -vote only if he or she makes a timely q es.to do so immediately following the; announcement of the vote by the City Clerk and priti to- the time that the next=item in the orde-r of business is taken up. G. Reconsideration: A _motion-to:reconsider'the vote on any action taken by the City Council at either this meeting or a,previous meeting may be made only by one of the Co:uncilmemberswho voted: with the -prevailing side. H. Point of Order: An interruption-of_a meeting to question whether rules or bylaws are being broken, such as -the speaker has strayed from the motion currently under consideration. I. Continuance of Discussion or Hearings: Any item being discussed or any public hearing ........................ ........................ at a City Council meeting may, by order, notice, or motion, be continued or tabled to any subsequent meeting. J. Rosenberg's Rules of Order: Rosenberg's Rules of Order have been adopted by the City Council and shall apply in all cases. K. Disclosure of Ex Parte Contacts: An "ex parte" contact or communication occurs when, prior to considering a matter on a public meeting agenda, a member or members of the City Council receives information, oral, written, or otherwise, pertaining to that matter outside the public meeting. (Reference City Council Policy No. 116 — Procedure for 14 297 of 308 Disclosure of Ex Parte Contacts) X. MOTIONS Motions are the vehicles for decision making by a body. It is normally best to have a motion before the body prior to commencing discussion of an agenda item. There are three motions that are the most common and recur often at meetings: 1. The basic motion. The basic motion is the one that puts forward a decision for the body's consideration. 2. The motion to amend. If a member wants to change a basic motion that is before the body, they would move to amend it. 3. The substitute motion. If a member wants to completely do away with the basic motion that is before the body, and put a new motion before the body, they would move a substitute motion. Motions may be made by any member of the Council including the Chair. Any member of the City Council may second a motion. (Reference Rosenberq's Rules of Order for a more detailed discussion on motions in general and sample motions) A. Procedure for Motions: The following is the general procedure for making motions: 1. The item is presented by staff or others followed by questions and discussion by Councilmembers. 2. A Councilmember who wishes to make a motion shall first obtain the floor. 3. A Councilmember who wishes to second a motion shall do so through a request to the Chair. 4. Before a motion can be discussed, it shall be seconded. 5. Once a motion has been properly made and seconded, the Chair shall open the matter for further discussion offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. 6. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, provided however, any Councilmember may be allowed to explain his or her vote prior to the vote being cast. B. Amendments to Motions: As previously discussed, wWhen a motion is on the floor and an amendment is offered, the amendment shall be acted upon prior to acting on the main motion. No motion of a subject other than the agenda item under consideration 15 298 of 308 shall be admitted as an amendment. A motion to amend an amendment shall be in order, but one to amend an amendment to an amendment shall not be in order. Action shall be taken on the amended amendment prior to any other action to further amend the original motion. XI. PUBLIC HEARINGS/ORDINANCES & RESOLUTIONS A. Except as provided otherwise by law, public hearings shall generally be conducted as follows: 1. Scheduled public hearings shall commence at6 0, possible. .m. or as soon thereafter as 2. Speakers are encouraged to complete a=speaker requesiks,.p; however a speaker slip is not required in order to speak. 3. At the beginning of each public hearing item, the Presiding Officer_shall announce the item for the public hearing, request that;_staff_present the staff'report and any other relevant evidence;`==:and open the public -hearing. The presentation of the staff report prior to the formal vpening;of the public -hearing shall not prevent its consideration as evidence. Anysuch evidence shall be made a part of the record of the public hearing 4. FollowingtF e staff report and opening; -of the publie=hearing, the Presiding Officer shall thereupon call uponthe proponent (if other than staff) to present his or her presentation Thereafter, th_e Pi esiding Officer shall inquire as to whether there are ersons. present.who desire to_addressthe City Council on the matter. Any erson desiring to speak_or present evidence shall then make their presence known _to the Presiding _Officer'and, upon being recognized by the Presiding Officer, may -speak or present evidence relevant to the subject matter being heard. 5. The applicant/appellant, and/or their representative shall speak first and shall have a sufficient. amount of time to do so, any portion of which may be reserved and used for rebutta 6. Each member of the public wishing to address the Council, other than the applicant/appellant, shall then be allowed to address the Council and shall have three (3) minutes to speak. Prior to declaring the public hearing open, however, when necessary because of the number of possible speakers, the Presiding Officer may establish a time limit for the entire public hearing, or establish time limits for the presentation of each individual speaker. All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence. All such evidence presented shall be retained by 16 299 of 308 the City Clerk as part of the record. 7. Councilmembers who wish to ask questions of the speakers, staff or each other, during the public hearing portion, may do so only after being recognized by the Presiding Officer in the manner set out in this policy. 8. Councilmembers should be mindful that the purpose of the public hearing is to obtain testimony, and not to debate the merits of the item under consideration. Councilmembers should avoid debate and expressions of personal opinion until after the close of the public hearing. 9. Following the conclusion of such questions,.atf e_Pi-esiding Officer shall allow the applicant/appellant the opportunity for rebuttal. 10. Following the rebuttal, the Presidi #fiicer shall close tl'e'public hearing and then allow each Councilmember to statej_or her opinion on the -item before asking for a motion to decide the matter. 11. Upon closing the public hearing_by the Presiding -Officer, no additional public testimony shall be solicited - r received by the Council without reopening the public hearing through the Presiding-Officerwith consensus_of the Council. 12. The Presiding- Officer= at all times hall coed -ct_tl e;:- ublic hearing in such a manner as to affdi-d.due process to all affected persons. MEETIfVG DECORUM & CONDUCT Meetings;of the City shall be conducted -in an open and orderly manner and in an environrn;ent safe for all persons in attendance to ensure that the public has a full opportunity to be heard -and that the dellberative`process of the Council is retained at all times. The Presiding Officer- shall be responsible for maintaining the order and decorum of meetings. This policy is not intended to deprive any person of his or her right to freedom of expression, but only to maintain, to>the extent possible and reasonable, a safe and conducive place to conduct public business. A. Conduct: 1. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of obscene, lewd, loud, threatening, repeatedly irrelevant or repetitious, or abusive language; including clapping, whistling, yelling, stamping of the feet, or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the City Council meeting infeasible. A member of the audience engaging in any such conduct may, after warning by the Presiding Officer, at the discretion of the Presiding Officer or a majority of the City Council, be subject to 17 300 of 308 removal from the meeting. 2. Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact. 3. Noise emanating from the lobby outside the Council Chambers which is audible within the Chambers shall not be permitted. The Sergeant -at -Arms is authorized to enforce this rule by requesting those in the lobby to remain silent or to leave the area. B. Authorized & Designated Areas: 1. No person shall stand or sit in the aisle exits. o personshall block any doorways or 2. No person except City officialssh lbe permitted withintle platform area in front of the Council dais without thprior consent of the Presiding Officer or City Manager. C. Signs, Objects or Symbolic Material 1. Placards, signs,and posters may be brought into the Council Chambers unless such objects disturb, disrupt, impede or_otherwise render the orderly conduct of the Council meeting infeasible, or blocktte,view of any other person in attendance, in which case such placard, sign, or poster shall, at the discretion of the Presiding Officer or a majority of'the-Council, be moved to a different location or removed from--f `e-Chambe€'s Packages, bundles, suitcases or other large or potentially dangerous objects shall =_riot, without the prior authorization of the Presiding Officer or City Manager, be brought into the City: -Council Chambers and are subject to search to determine that they-do_not pose a threat or as otherwise requested by the Sergeant -at -Arms. D. Service Animals:=Except:as otherwise allowed by the City Council, no animals except for service animals shall be brought into the Council Chambers. E. Photography/Videography: Photographs, audiotapes and videotapes may be taken from the rear of the Council Chambers or from any seat within the Chambers, as long as such activity does not disrupt or disturb the audience, public speakers, Councilmembers or others on the dais, and interfere with the orderly conduct of the meeting. When a filming area has been designated by the Fire Marshal or Sergeant -at -Arms, filming shall occur in that area only. The Fire Marshal or Sergeant -at -Arms may designate an area for credentialed media only. 18 301 of 308 F. Cellular & Electronic Devices: Persons in the audience will refrain from using cellular phones and/or pagers while the City Council meeting is in session. XIII. ENFORCEMENT A. Sergeant -at -Arms: The Chief of Police or his or her designee shall be the ex-officio Sergeant -at -Arms of the City Council. The Sergeant -of -Arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum in the Council Chambers. Any Councilmember;,may move to require the Presiding Officer to enforce the rules upon affirmative- vote of a majority of the Council. B. Violations: Upon a violation of the Rules of Prtcdure-and. Order established herein, the procedure to enforce the rules are as foliows 1. Warning: The Presiding Officer shall=f rst request that a person.who is violating the rules cease such conduct. If, after receiving a request from the Presiding Officer, the person persists in violating_the rules, the Presiding Officer shall order=a recess. The Sergeant -at -Arms is authorized to warn the person that their conduct is violating the rules and that they are requested to_cease such`conduct. If upon resumption of the meeting the violation persists,=the Presiding Officer -may order another recess whereupon the Sergeant -at Arms shall havethe authority to order the person removed from'the meeting and/or citied_ n violation of Penal Code Section 403. 2. Motion to Enforce: Any` ouncilmeml3er may call a Point of Order should the City Coun`ci_l,;fail to abide-ly the``provissions of_this policy, whereupon the Council shall _immediately act upon_the Point of_Order by roll call vote. If the Presiding Officer fails to enforce_the Rules` of Procedure and Order set forth herein, any member of he Council may move to require the Presiding Officer to do so, and an affirmative vote:_of a majority of the Council shall require the Presiding Officer to do so, if the Presiding Officer fails-fto carry out the will of the majority of the Council, the majority may designate another member of the Council to act as Presiding Officer for the remainder of_the;meeting, for the limited purpose of enforcing the rules established herein. 3. Clearing the Room: Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a group of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, the Presiding Officer may order the room cleared and the meeting shall continue in session. Only matters appearing on the agenda may be considered in such a session. Credentialed representatives of the press or other credentialed news media, except those 19 302 of 308 1 participating in the disturbance, shall be allowed to attend any session held pursuant to Section 54957.9. 4. Violation of California State Law: A person or persons who willfully and intentionally impair or impede the conduct of a Council meeting by violating these Rules of Procedure and Order may be prosecuted under California Penal Code §403, California Elections Code Section 18340, or any other applicable State law for disturbing a public meeting. XIV. PROCEDURAL MATTERS A. City Council Seating Arrangement: The seating arrangement of Councilmembers on the dais is at the prerogative of the Mayor. Following each General Election in which new a Councilmember(s) is elected, members of the City Council shall be seated at the Council dais with senior Councilmembers having first choice of s ats. The Mayor, however, shall be seated in the center of the Council dais and thc Vice Mayor shall be seated immediately next to and to the Icft of thc Mayor. In thc event of equal seniority among members of the Council, selection of Council scats shall be made alphabetically. B. Signing of Meeting Documents: The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents necessitating his or her signature which were adopted in his or her presence, unless he or she is unavailable, in which case the signature of the Vice Mayor may be used. C. Copy of Recordings: The public may obtain from the City Clerk a copy, at cost, of an existing recording made by the legislative body of its public sessions. D. Ceremonial Matters: There are several different types of action the City Council may take to provide recognition or express appreciation: 1. Certifications of Appreciation or Recognition: Commendations are typically issued to acknowledge the activities of a person or organization. 2. Proclamations: Public announcements directing attention to a person, organization, event or cause. Proclamations will be issued subject to the policy described below. E. Proclamations: It is the policy of the City Council to issue proclamations for certain individuals, organizations, events or causes, when such a proclamation positively impacts the community and conveys an affirmative message to residents. 1. Discretion should be used in determining whether or not to issue a proclamation. Proclamations that are political in nature, are controversial, or 20 303 of 308 that likely would not enjoy a high level of community interest and support, are discouraged. 2. It is the policy of the City Council to process requests for proclamations in the following manner: a. Requests for proclamations will be made through the Mayor's Office; b. If the Mayor determines that the proclamation request is consistent with the policy stated above, the Mayor will direct .ior her staff member to prepare the proclamation and the proclamation, file issued. c. Upon receipt of the draft proclamatiarlangifa::,e, the Mayor will direct the City Manager to place the item 'on```a meeting ada depending on the nature and time-sensitivity_ofthe request. XV. SOCIAliMEDIA With the ever-growing use of social media, the Council::and°City staff should be aware that comments, statements, opinions, etc ate =still subject to tle;_same restrictions identified in the California Government Code (commonlyreferredto as the Brown Act and the Public Records Act). While the City of National City strives to maintain community_involvement and transparency in its government functions, certain State and;local laws must be considered and kept in mind while utng social media mediums. Social mediums such as Facebook, Twitter, and others can be viewed byother people including other Councilmembers. Councilmembers are encouraged. to check the informatian-tiley provide_for accuracy. Multipl.e_Councilmembe rs, cannot_cornmea-blithe same conversation, as that can create a "serial-rrneeting" of the Council and _s:adirect violation of the Brown Act. If Councilmembers communicate_on social media_about "city_business", as defined in City Administrative Policy No. 02.06, any such:- communication'_may be released to the public upon request. Councilmembers shoukd refrain_from stating personal opinions on matters being brought before the Council including -but:not,li.rr iced to: personal opinions on topics, declarations on how an official intends to vote for_anitern, debating with citizens on items, or presentation of the Councilmember's argument before or against an item, as those could be considered violations of the Brown Act, which can result in criminal and civil liabilities for the official. Councilmembers should always maintain professionalism and common courtesy in posts and comments when commenting in their official capacity and should remain neutral in postings to prevent the interpretation that a decision has already been made outside of an open meeting, in violation of the Brown Act. Councilmembers should also be aware that there is inherent personal civil liability risk on all comments they make outside of official meetings. For example, 21 304 of 308 if a Councilmember "blocks" a social media user, or deletes a comment from a social media user, the Councilmember risks violating the social media user's First Amendment rights. Councilmembers should not use their official positions to make negative posts, voice personal opinions, etc. against any individual, business, entity, etc. as that could create negative feedback for the official and City and could potentially subject the official to personal civil liability for slander, defamation of character, or other civil remedies that could be determined by a court. City Councilmembers and staff shall not use any official City media site, including but not limited to the City's Facebook page, the City's Twitter accounts, or to any other City media outlet for personal reasons or personal gain. XVI. POLICY INTERPRETATION & APPLICABILITY The Policy and Rules of Procedure and Ordersetforth herein shall be'liberally construed to effectuate their purpose and no ordinance, resolution, proceeding or other action of the City Council shall be invalidated, nor the legality thereof otherwise affected. bytl_ failure or omission of the Council to technically_comply with, observe; -Or otherwise followsuch rules. Any provision of these rules not alrea_dygoyerned by City=ordinance or State law may be suspended by a majority vote of the Council The rules set forth herein;-shal.l.apply to all_eetings=ofthe City Council subject to the Brown Act and shall apply to the;; Council- Clambers or an'y other locati n„where a meeting subject to these rules takes place. In the;event of -any inconsistency'betweeri these rules and State law or regulation, State law or= regulation`_shall apply. ;_ Abstain' Adjourn = To pu ly refrain from voting usually because of a conflict of interest. A',privileged motion to officially close a meeting. A second is required and a majority vote is required to adopt it. Call to Order An announcement by the Presiding Officer to convene a meeting. Consent Calendar Decorum The routine parts of the agenda which are approved without discussion or dissent. To conduct oneself in a proper manner. Dire Emergency When 'a majority of the legislative body determines that a dire emergency exists, it may call an emergency meeting (§ 54956.5). 22 305 of 308 Emergency Meeting Legislative Body Meeting Minutes A dire emergency is defined as a crippling disaster, mass distribution, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that requiring a legislative body to provide one -hour notice before holding an emergency meeting may endanger the public health, safety, or both. When a majority of the legislative body determines that an emergency situation exists, it maycall an emergency meeting (§ 54956.5). An emergency is defined -_as a crippling activity, work stoppage or other activity which severely impairs public health, safety or both. City Councilmembers are legislators. Together they constitute a legislative body that is given authority by the State constitution and State law to make local law. Includes any congregatio of a`Majority of the m1 bers of a ,3z: Legislative body at the sa"rne time and place to hear, discuss or deliberate;upon_any matterwhich is under the subject matter jurisdiction_ of the` agency. (Government Code § 54952.2(a) e=_official record of -what iS one at a meeting. Motion -==- :, The vehicles for decision making by a body used with a vote to icate ;approval or -``denial, adoption or direction. Ordinance Parliamentaria Policy Public Hearing Point of Order A city law that generally requires two separate meetings and typically becomes effective thirty days after adoption. One_who advises the officers, committees, and members on matters regarding parliamentary procedure. e opinions, philosophy, or practices that are adopted by an --organization. Items that are publicly noticed for a specific Council meeting date, as generally required by law, and are designed to receive separate public input on a specific matter. An interruption of a meeting to question whether rules or bylaws are being broken, such as the speaker has strayed from the motion currently under consideration. 23 306 of 308 Presiding Officer The officer conducting the meeting; Chair or Chairman Public Hearing Quorum Ralph M. Brown Act Recess Resolution Rosenberg s Ru A noticed public session to receive original evidence or testimony on applications regulated by this title. Scheduled public hearings shall be commenced at 6:00 p.m. or as soon thereafter as possible. The minimum number of members who must be present at a meeting to transact business legally_. The Ralph M. Brown Act, commonly known as the "Brown Act", governs meetings conducted by_local legislative bodies, such as boards of supervisorciy councilsand school boards. The Act represents the Legislature's determination of how the balance should be struck_between public access to -meetings of multi- member public odies on the one hand arid --the need for confidential candor, debate, and information gathering on the other.: The purpose of th-eBrown Act is to facilitate public particip_ation_inlocal goverrnent decisions and to curb misuse of the democratic' -process by secret legislation by public bodies. period of time longer:;hanthirteen(13) days without a regular or_special meeting of the Council, 'resents a legislative or other type of action providing for the ispositionof;a particular item of business. Resolutions take effect upon passage by a majority vote of the Council unless othe'rlaw imposes ' -a later effective date. es of Order "-.Written rules of parliamentary procedure which govern a meeting. Sergeant -at -Arms _ _. '_Tie Chief of Police or his or her designee shall be the ex-officio Sergeant -at -Arms of the City Council. Special Meeting In contrast with a regular meeting, a meeting called for a particular purpose that is stated when the meeting is called. SECTION XVIII. RELATED POLICY REFERENCES • National City Municipal Code, Chapter 2.04 • National City Municipal Code, Title 16 24 307 of 308 | | w Ralph M. Brown Act • Rosenben/sRules ofOrder w City Council Policy No. 1O2—City Council Meeting Times ~ City Council Policy No. 1O3—Special Council Meetings ~ City Council Policy No. 105 — Off Agenda Items and Placing Non -Agenda Items on the Agenda ~ City Council Policy No. lD5—Preparation ofCity Council Meeting Minutes m City Council Policy No. 113—Unmuthorized Disclosure of. Information Revealed in Closed SeaaimDS w City Council Policy No. ll6—Procedure rte[ontacts m Administrative Policy No. 02.06— Public Personal Electronic Devices & Accounts ofCity Users 25