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Draft Agenda Packet - 04-21-2020 CC HA Agenda
CALIFORNIA -,+ NNTIONAL CI11. 13:3'1 \- INCORPORATED ALEJANDRA SOTELO-SOLIS Mayor MONA RIOS Vice Mayor JERRY CANO Councilmember RON MORRISON Councilmember GONZALO QUINTERO Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on the City's website at WWW.NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING https://www.nationalcityca.gov/webcast LIVE WEBCAST COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, APRIL 21, 2020 — 6:00 PM NOTICE: The health and well-being of National City residents, visitors, and employees during the COVID-19 outbreak remains our top priority. The City of National City is coordinating with the County of San Diego Health Human Services Agency, and other agencies to take measures to monitor and reduce the spread of the novel coronavirus (COVID-19). The World Health Organization has declared the outbreak a global pandemic and local and state emergencies have been declared providing reprieve from certain public meeting laws such as the Brown Act. As a result, the City Council Meeting will occur only online to ensure the safety of City residents, employees and the communities we serve. A live webcast of the meeting may be viewed on the city's website at www.nationalcityca.gov. Written comments or testimony from the public must be submitted via e-mail to clerk@nationalcityca.gov by 4:30 p.m. on the day of the City Council Meeting. ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review on the City's website at www.nationalcityca.gov. Regular Meetings of the Elected Body are webcast and archived on the City's website at www.nationalcityca.gov. PUBLIC COMMENTS: The Elected Body will receive public comments via e-mail at clerk(a�nationalcityca.gov regarding any matters within the jurisdiction of the City and/or the Community Development Commission. Written comments must be submitted via e-mail to clerkgnationalcityca.gov by 4:30 p.m. on the day of the City Council Meeting. The time limit established for public testimony is three minutes per speaker. The Mayor or Chairperson may limit the 1 of 118 length of comments due to the number of persons wishing to speak or if comments become repetitious or unrelated. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24- hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AVISO: La salud y el bienestar de los residentes, visitantes y empleados de National City durante el brote de COVID-19 sigue siendo nuestra maxima prioridad. El Ayuntamiento de la Ciudad de National City se esta coordinando con la Agencia de Salud y Servicios Humanos del Condado de San Diego y otras agencias para tomar medidas con el fin de monitorear y reducir la propagacion del nuevo coronavirus (COVID-19). La Organizacion Mundial de la Salud declaro el brote como una pandemia global y se han manifestado emergencias locales y estatales que resultan en la suspension de ciertas leyes de reuniones publicas, tal como la Ley Brown. Como resultado de ello, la junta del Concejo Municipal del Ayuntamiento se Ilevara a cabo solamente en linea para garantizar la seguridad de los residentes, empleados y comunidades locales que atendemos. Se podra ver una transmision en vivo de la junta en el sitio web del Ayuntamiento en www.nationalcityca.qov. Los comentarios o testimonios escritos del publico deben enviarse por correo electronico a clerk@nationalcityca.gov antes de las 4:30 p.m. en el dia de la junta del Concejo Municipal. ORDEN DEL DIA: Las sesiones publicas de todas las juntas ordinarias del Concejo Municipal/Comision de Desarrollo Comunitario - Autoridad de Vivienda (en lo sucesivo denominado Organo Electo) inician a las 6:00 p.m. el primer y tercer martes de cada mes. Las audiencias publicas inician a las 6:00 p.m., a menos que se indique lo contrario. Las juntas cerradas inician en sesion abierta a las 5:00 p.m. o en cualquier otro momento que se indique, y tras anunciar los temas de la sesion cerrada, la junta se realiza como sesion cerrada. Si se programa una reunion de discusion y analisis, el tema y la hora de la misma apareceran en la agenda. La Alcaldesa y los Concejales se reunen por igual que el Presidente y los integrantes del Consejo de la Comision de Desarrollo Comunitario. INFORMES: Todos los temas e informes de la agenda de la sesion abierta, asi como todos los documentos y escritos entregados al Organo Electo menos de 72 horas antes de la sesion, apareceran en el sitio web del Ayuntamiento. Las juntas ordinarias del Organo Electo se transmiten por Internet y se archivan en el sitio web del Ayuntamiento en www.nationalcityca.qov. COMENTARIOS PUBLICOS: El Organo Electo recibira comentarios publicos enviados por correo electronico a clerk@nationalcityca.gov sobre cualquier asunto dentro de la jurisdiccion del 2 of 118 Ayuntamiento y/o la Comision de Desarrollo Comunitario. Los comentarios por escrito deben enviarse por correo electronico a clerk(a)nationalcityca.gov antes de las 4:30 p.m. en el dia de la sesion del Concejo Municipal. El limite de tiempo establecido para el testimonio publico es de tres minutos por expositor. La Alcaldesa o el Presidente pueden limitar Ia duracion de los comentarios debido a la cantidad de personas que desean hablar o si los comentarios se vuelven repetitivos o inconexos. AGENDA ESCRITA: Con contadas excepciones, el Organo Electo puede tomar medidas unicamente sobre los temas que aparecen en la agenda escrita. Los temas que no aparezcan en la agenda deben aparecer en una agenda subsecuente, a menos que sean de emergencia o urgencia demostrada, y Ia necesidad de tomar medidas sobre esos temas haya surgido despues de haber sido publicada la agenda. CALENDARIO DE CONSENTIMIENTO: Los temas del calendario de consentimiento implican cuestiones de naturaleza rutinaria o no controvertida. Todos los temas de consentimiento se adoptan mediante la aprobacion de una sola mocion del Concejo Municipal. Antes de la aprobacion, cualquier terra puede eliminarse de la parte de consentimiento de la agenda y considerarse aparte, a peticion de un concejal, individuo del personal del Ayuntamiento o persona del publico. Previa solicitud, esta agenda puede estar disponible en formatos alternativos apropiados para personas con discapacidades, en observancia de la Ley de Estadounidenses con Discapacidades. Llame al telefono (619) 336-4228 de la Oficina del Secretario del Ayuntamiento para solicitar una modificacion o adaptacion de acceso relativa a la discapacidad. Notificar 24 horas antes de la sesion permitira al Ayuntamiento hacer arreglos razonables para garantizar la accesibilidad a esta junta. 3 of 118 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES AWARDS AND RECOGNITIONS PRESENTATIONS 1. City of National City comprehensive annual financial report (CAFR) and single audit report on federal awards for the fiscal year ended June 30, 2019. (Finance) INTERVIEWS / APPOINTMENTS REGIONAL BOARDS AND COMMITTEE REPORTS (FIVE-MINUTE TIME LIMIT) CONSENT CALENDAR 2. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) 3. Approval of the Minutes of the Amended Special Meeting of the City Council of March 17, 2020. (City Clerk) 4. Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year agreement between the City of National City and EsGil, LLC for a not -to -exceed amount of $800,000 to provide on -call plan reviews, permit processing, construction inspections, code enforcement services and related services for various City departments including but not limited to Building, Fire, and Engineering. (Building) 5. I-<esolution ot the City Council ot the Lity ot National City: 1) approving the following project proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) through the Local Streets and Roads Funding Program as required by Senate Bill 1, the Road Repair and Accountability Act 4 of 118 of 2017 — Roosevelt Avenue Street Resurfacing; 2) reaffirming to the public and State the City's intent to fund previously proposed and adopted projects with RMRA revenues; and 3) authorizing the establishment of a Gas Tax Fund appropriation of $1,176,782 for Fiscal Year 2021 and corresponding revenue budget for receipt of RMRA funds. (Engineering/Public Works) 6. Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with A Reason to Survive, Inc. (ARTS) to allow for production of additional bike racks funded by a San Diego Association of Governments (SANDAG) Active Transportation Grant Program (ATGP) grant and local matching funds, and authorizing the Mayor to execute the Amendment. (Engineering/Public Works) 7. Temporary Use Permit — San Diego County Lowrider Association Car Show hosted by the Lowrider Association at Kimball Park on September 19, 2020 from 11 a.m. to 5 p.m. with no waiver of fees (Neighborhood Services). 8. Investment transactions for the month ended January 31, 2020. (Finance) 9. Warrant Register #36 for the period of 2/26/20 through 3/3/20 in the amount of $1,443,903.30. (Finance) 10. Warrant Register #37 for the period of 3/4/20 through 3/10/20 in the amount of $1,806,802.44. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS Public Hearing and Adoption ot a Kesolution ot the City Council ot the City ot National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code Section 66017, approving an adjustment to the TDIF of 2 percent, as required by the San Diego Association of Governments (SANDAG) for receipt of TransNet local street improvement revenues, resulting in the TDIF increasing from $2,534 per new residential dwelling unit to $2,584 per unit beginning July 1, 2020. (Engineering/Public Works) 12. Public Hearing and Adoption of a Resolution by the City Council of the City of National City: 1) approving the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2021 through 2025 consisting of the following projects: Plaza Blvd Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NC15); and 2) authorizing the establishment of a TransNet Proposition "A" Fund appropriation of $1,430,000 for FY 2021 and corresponding revenue budget. (Engineering/Public Works) 5 of 118 13. Public Hearing and Introduction of an Ordinance of the City Council of the City of National City: Campaign Contribution Limits. (City Clerk and City Attorney) 14. Public Hearing and Adoption of an Ordinance of the City Council of the City of National City Implementing Election Results. (City Attorney) NON CONSENT RESOLUTIONS 15. Resolution of the City Council of the City of National City approving City Council Policy No. 207, "Fiscal Administration". (Finance) 16. Resolution of the City Council of the City of National City reciting the results of the Special Municipal Election held on Tuesday, March 3, 2020 declaring the vote pursuant to California Election Code 10262 and such other matters as provided by law. (City Clerk) 17. Resolution of the City Council of the City of National City authorizing various Fiscal Year 2020 mid -year budget adjustments. (Finance) NEW BUSINESS 18. City Council 2020 Legislative Recess. (City Clerk) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS STAFF REPORTS MAYOR AND CITY COUNCIL CLOSED SESSION CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - May 5, 2020 - 6:00 p.m. - Council Chambers - National City, California. 6 of 118 The following page(s) contain the backup material for Agenda Item: City of National City comprehensive annual financial report (CAFR) and single audit report on federal awards for the fiscal year ended June 30, 2019. (Finance) Please scroll down to view the backup material. 7 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: City of National City Comprehensive Annual Financial Report, and Single Audit Report on Federal Awards, for the Fiscal Year Ended June 30, 2019. (Finance) PREPARED BY: Karim Galeana, Finance Manager DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: - EXPLANATION: Transmitted herewith is the City of National City's comprehensive annual financial report, as well as the single audit report on federal awards, for the fiscal year ended June 30, 2019, prepared by the City's external auditors, The Pun Group, LLP. The reports include all agencies under the control of the City Council, as well as the Successor Agency to the Community Development Commission as the National City Redevelopment Agency. The auditors have conducted their examination of the financial statements in accordance with generally accepted auditing standards and have expressed an unmodified ("clean") opinion of those statements. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: L ' /7�z FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: NA BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: The Comprehensive Annual Financial Report, as well as the single audit report on federal awards, for the Fiscal Year Ended June 30, 2019 are available on the City's website. Hard copies are available in the City Clerk's Office and the City Library. 8 of 118 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 9 of 118 Item # 04/21/20 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES OR RESOLUTIONS THAT ARE HAVING A PUBLIC HEARING CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES OR RESOLUTIONS SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 10 of 118 The following page(s) contain the backup material for Agenda Item: Approval of the Minutes of the Amended Special Meeting of the City Council of March 17, 2020. (City Clerk) Please scroll down to view the backup material. 11 of 118 Item # 04/21/20 APPROVAL OF THE MINUTES OF THE AMENDED SPECIAL MEETING OF THE CITY COUNCIL OF MARCH 17, 2020. (City Clerk) 12 of 118 Book 102 / Page 33 03-17-2020 DRAFT DRAFT DRAFT MINUTES OF THE AMENDED SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY March 17, 2020 The Amended Special Meeting of the City Council of the City of National City was called to order at 6:02 p.m. by Mayor Alejandra Sotelo-Solis. ROLL CALL Council members present: Cano, Morrison, Quintero, Rios, Sotelo-Solis. Administrative Officials present: Dalla, Morris -Jones, Parra, Raulston, Tellez, Williams, Winney. PLEDGE OF ALLEGIANCE TO THE FLAG BY COUNCILMEMBER MORRISON PUBLIC COMMENTS John Moore expressed his concerns over "Drag Queen Story Hour" occurring at Public Libraries. EMERGENCY DECLARATION ADMIN (301-1-2) City Attorney Angil Morris -Jones stated, for the record, that on March 12, 2020, City Manager Brad Raulston, acting in his capacity as Emergency Services Director, signed an Emergency Proclamation declaring a local emergency as a result of the worldwide Coronavirus Pandemic (COVID-19). The City Council is required by law to adopt a Resolution ratifying the Emergency Declaration within seven (7) days of its original signing, and to review the Resolution every sixty (60) days until the local emergency ends. The Resolution will allow the City Council to recover costs incurred as a result of the emergency. Mayor Sotelo-Solis asked that the Resolution be read into the record by City Clerk Michael Dalla. See attached Exhibit 'A'. EMERGENCY DECLARATION ADMIN (301-1-2) 1. Resolution No. 2020-35. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING THE PROCLAMATION OF A LOCAL EMERGENCY BY THE EMERGENCY SERVICES DIRECTOR. (City Manager) RECOMMENDATION: Adopt the Resolution. TESTIMONY: None. ACTION: Motion by Quintero, seconded by Morrison, to adopt the Resolution. Carried by unanimous vote. CITY COUNCIL CONSENT CALENDAR ADOPTION OF CONSENT CALENDAR. Item No. 2 (NCMC), Item No. 3 (Minutes), Item Nos. 4 through 25 (Resolution No. 2020-36 through 2020-57), Item Nos. 26 through 29 (Reports), Item Nos. 30 through 32 (Temporary Use Permits), Item Nos. 33 through 36 (Warrant Registers). Motion by Cano, seconded by Rios, to approve the Consent Calendar, except for Item No. 30. Carried by unanimous vote. 1 13 of 118 Book 102 / Page 34 03-17-2020 CONSENT CALENDAR (cont.) MUNICIPAL CODE 2020 (506-2-35) 2. MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) ACTION: Approved. See above. GENERAL ADMIN (103-2-1) 3. APPROVAL OF THE MINUTES OF THE REGULAR MEETINGS OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY OF FEBRUARY 4, 2020 AND FEBRUARY 18, 2020 AND THE SPECIAL MEETINGS OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY OF FEBRUARY 4, 2020 AND FEBRUARY 18, 2020. (City Clerk) ACTION: Approved. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 4. Resolution No. 2020-36. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $22,000.00 FROM THE COUNTY OF SAN DIEGO LOWER SWEETWATER FIRE PROTECTION DISTRICT EQUIPMENT REPLACEMENT PLAN AND AUTHORIZING THE PURCHASE OF BALLISTIC PROTECTION EQUIPMENT FOR THE NATIONAL CITY FIRE DEPARTMENT. (Fire) ACTION: Adopted. See above. GRANT / PUBLIC SAFETY (206-4-27) 5. Resolution No. 2020-37. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING AND AUTHORIZING THE ACCEPTANCE OF A $148,746.54 FY 2017/2018 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. THIS CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM ALLOTMENT WILL FUND ESSENTIAL POLICE EQUIPMENT FOR FRONT LINE LAW ENFORCEMENT AS NEEDED; AND TO RATIFY AND AUTHORIZE THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF THE GRANT WITHIN THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF). (Police) ACTION: Adopted. See above. 2 14 of 118 Book 102 / Page 35 03-17-2020 CONSENT CALENDAR (cont.) GRANT / PUBLIC SAFETY (206-4-27) 6. Resolution No. 2020-38. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RATIFYING AND AUTHORIZING THE ACCEPTANCE OF A $157,591.08 FY 2017/2018 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. THIS CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) PROGRAM ALLOTMENT WILL FUND ESSENTIAL POLICE EQUIPMENT FOR FRONT LINE LAW ENFORCEMENT AS NEEDED; AND TO RATIFY AND AUTHORIZE THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF THE GRANT WITHIN THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF). (Police) ACTION: Adopted. See above. GRANT / PUBLIC SAFETY (206-4-27) 7. Resolution No. 2020-39. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) RATIFYING THE NATIONAL CITY POLICE DEPARTMENT'S GRANT APPLICATION IN THE AMOUNT OF $200,000 TO THE 2019 SOUTHWEST BORDER RURAL LAW ENFORCEMENT ASSISTANCE GRANT; 2) AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD IN THE AMOUNT OF $200,000; AND 3) AUTHORIZING THE ESTABLISHMENT OF REVENUE BUDGET AND CORRESPONDING APPROPRIATION TO PURCHASE COMPUTERS TO BE USED BY POLICE OFFICERS. THE CITY OF NATIONAL CITY WILL MATCH FUNDS IN THE AMOUNT OF $36,803. (Police) ACTION: Adopted. See above. CONTRACT (C2020-14) 8. Resolution No. 2020-40. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AWARDING A CONTRACT TO PORTILLO CONCRETE, INC. IN THE AMOUNT OF $514,930 FOR THE DIVISION STREET — EUCLID AVENUE TO HARBISON AVENUE BICYCLE IMPROVEMENTS, CIP NO. 19-17; 2) AUTHORIZING A 15% CONTINGENCY IN THE AMOUNT OF $77,239.50 FOR ANY UNFORESEEN CHANGES; AND 3) AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-15) 9. Resolution No. 2020-41. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F019 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE PEDESTRIAN AMERICANS WITH DISABILITIES ACT (ADA) IMPROVEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $243,200 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS 3 15 of 118 Book 102 / Page 36 03-17-2020 CONSENT CALENDAR (cont.) CONTRACT (C2020-15) 9. Resolution No. 2020-41 (continued). PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $243,200 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-16) 10. Resolution No. 2020-42. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F020 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE FIBER OPTIC TRAFFIC SIGNAL INTERCONNECT EXPANSION, PHASE II PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $455,100 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $455,100 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-17) 11. Resolution No. 2020-43. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F022 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE EAST 4TH STREET PROTECTED LEFT -TURN ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $177,440 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $177,440 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-18) 12. Resolution No. 2020-44. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: 1) AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT (PSA) NO. F023 WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE SWEETWATER ROAD SAFETY ENHANCEMENTS PROJECT TO ALLOW FOR REIMBURSEMENT OF UP TO $680,940 IN ELIGIBLE PROJECT EXPENDITURES THROUGH THE HIGHWAY SAFETY IMPROVEMENTS PROGRAM (HSIP); AND 2) AUTHORIZING THE ESTABLISHMENT OF AN ENGINEERING GRANTS FUND APPROPRIATION OF $680,940 AND CORRESPONDING REVENUE BUDGET. (Engineering/Public Works) ACTION: Adopted. See above. 4 16 of 118 Book 102 / Page 37 03-17-2020 CONSENT CALENDAR (cont.) EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 13. Resolution No. 2020-45. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO GENERAL SERVICES ADMINISTRATION (GSA) CONTRACT #GS-28F-0022U WITH RUSS BASSET CORPORATION FOR THE PURCHASE AND INSTALLATION OF SIX NEW WORKSTATIONS AND REPLACEMENT OF CARPET TILES FOR NATIONAL CITY POLICE DISPATCH IN AN AMOUNT NOT TO EXCEED $143,146.46. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 14. Resolution No. 2020-46. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #062117-VRM WITH RDO EQUIPMENT CO. FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 VERMEER RTX130 TRENCHER WITH TRAILER IN AN AMOUNT NOT TO EXCEED $14,117.92. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 15. Resolution No. 2020-47. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 TOYOTA TACOMA 2WD (7162) SR ACCESS CAB TRUCK IN AN AMOUNT NOT TO EXCEED $28,334.60.. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 16. Resolution No. 2020-48. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #040319-CEC WITH MIRAMAR BOBCAT, INC. FOR THE PURCHASE AND BUILD -OUT OF ONE (1) T76 T4 BOBCAT COMPACT TRACK LOADER AND FELLING 5 17 of 118 Book 102 / Page 38 03-17-2020 CONSENT CALENDAR (cont.) EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 16. Resolution No. 2020-48 (continued). FT-40-2 LP TRAILER IN AN AMOUNT NOT TO EXCEED $107,705.28. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 17. Resolution No. 2020-49. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD - OUT OF ONE (1) 2020 FORD TRANSIT CARGO VAN (W1Y) T-350 IN AN AMOUNT NOT TO EXCEED $95,316.33. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 18. Resolution No. 2020-50. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #120716-NAF WITH NATIONAL AUTO FLEET GROUP FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 FORD SUPER DUTY F-550 DRW (F5G) 2WD TRUCK IN AN AMOUNT NOT TO EXCEED $60,143.29. (Engineering/Public Works) ACTION: Adopted. See above. EQUIPMENT / VEHICLE PURCHASE ADMIN (209-1-1) 19. Resolution No. 2020-51. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #062117-VRM WITH RDO EQUIPMENT CO. FOR THE PURCHASE AND BUILD -OUT OF ONE (1) 2020 VERMEER BC 1000XL BRUSH CHIPPER IN AN AMOUNT NOT TO EXCEED $42,848.82. (Engineering/Public Works) ACTION: Adopted. See above. 6 18 of 118 Book 102 / Page 39 03-17-2020 CONSENT CALENDAR (cont.) PARKING & TRAFFIC CONTROL ADMIN 2020 (801-2-42) 20. Resolution No. 2020-52. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGN IN FRONT OF THE RESIDENCE LOCATED AT 205 E. 1ST STREET (TSC No. 2020-01). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2020 21. Resolution No. 2020-53. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A BLUE CURB DISABLED PERSONS PARKING SPACE WITH SIGN IN FRONT OF THE RESIDENCE LOCATED AT 116 W. 14TH STREET (TSC No. 2020-02). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2020 22. Resolution No. 2020-54. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF 178 FEET OF "PASSENGER LOADING ZONE — 1-MINUTE ONLY" SIGNAGE ON THE NORTH SIDE OF E. 18TH STREET, WEST OF "JOHN OTIS ELEMENTARY SCHOOL" LOCATED AT 621 E. 18TH STREET (TSC No. 2020-04). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2020 23. Resolution No. 2020-55. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF A SECOND DRIVEWAY TO ACCOMMODATE ONE OFF-STREET PARKING SPACE ON THE SOUTHEAST CORNER OF THE RESIDENCE AT 920 PLEASANT LANE (TSC No. 2020-05). (Engineering/Public Works) ACTION: Adopted. See above. PARKING & TRAFFIC CONTROL ADMIN 2020 24. Resolution No. 2020-56. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE INSTALLATION OF RED CURB "NO PARKING" AT THE INTERSECTION OF E. 11TH STREET AND PARADISE DRIVE TO ENHANCE VISIBILITY AT THE INTERSECTION (TSC NO. 2019-17). (Engineering/Public Works) ACTION: Adopted. See above. CONTRACT (C2020-19) 25. Resolution No. 2020-57. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE A SCIENCE OUTREACH PROGRAM FIELD TRIP AGREEMENT, WITH A MUTUAL INDEMNITY AND HOLD HARMLESS, BETWEEN THE CITY OF NATIONAL CITY AND THE SAN DIEGO COUNTY OFFICE OF EDUCATION, TO PROVIDE THE SPLASH 7 19 of 118 Book 102 / Page 40 03-17-2020 CONSENT CALENDAR (cont.) CONTRACT (C2020-19) 25. Resolution No. 2020-57 (continued). SCIENCE MOBILE LAB DURING COMMUNITY SERVICE DAY ON SATURDAY, APRIL 25, 2020. (Community Services) ACTION: Adopted. See above. FINANCIAL MANAGEMENT 2019-2020 (204-1-34) 26. National City Sales Tax Update - Second Quarter 2019. (Finance) ACTION: Filed. See above. FINANCIAL MANAGEMENT 2019-2020 (204-1-34) 27. Investment transactions for the month ended October 31, 2019. (Finance) ACTION: Filed. See above. FINANCIAL MANAGEMENT 2019-2020 (204-1-34) 28. Investment transactions for the month ended November 30, 2019. (Finance) ACTION: Filed. See above. FINANCIAL MANAGEMENT 2019-2020 (204-1-34) 29. Investment Report for the quarter ended December 31, 2019. (Finance) ACTION: Filed. See above. TEMPORARY USE PERMITS 2020 (203-1-36) 30. Temporary Use Permit — The 12th Annual Granfondo San Diego Fun Bike Ride sponsored by Life Sports Foundation on April 5, 2020 from 7:15 a.m. to 5 p.m. with no waiver of fees. (Neighborhood Services) ACTION: Item was postponed. TEMPORARY USE PERMITS 2020 (203-1-36) 31. Temporary Use Permit — St. Anthony of Padua Church presentation of the "Live Stations of the Cross" starting at 410 W. 18th Street on April 10, 2020 from 3 p.m. to 4 p.m. with no waiver of fees. (Neighborhood Services) ACTION: Approved. See above. TEMPORARY USE PERMITS 2020 (203-1-36) 32. Temporary Use Permit — Halloween retail tent store hosted by Halloween Express at Westfield Plaza Bonita Mall from August 28, 2020 thru November 4, 2020 with no waiver of fees. (Neighborhood Services) ACTION: Approved. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 33. Warrant Register #30 for the period of 1/15/20 through 1/21/20 in the amount of $424,659.10. (Finance) ACTION: Ratified. See above. 8 20 of 118 Book 102 / Page 41 03-17-2020 CONSENT CALENDAR (cont.) WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 34. Warrant Register #31 for the period of 1/22/20 through 1/28/20 in the amount of $2,655,771.73. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 35. Warrant Register #32 for the period of 1/29/20 through 2/4/20 in the amount of $1,284,377.87. (Finance) ACTION: Ratified. See above. WARRANT REGISTER JULY 2019 - JUNE 2020 (202-1-34) 36. Warrant Register #33 for the period of 2/5/20 through 2/11/20 in the amount of $1,776,612.00. (Finance) ACTION: Ratified. See above. STAFF REPORTS Emergency Services Chief Frank Parra gave an overview of the current Coronavirus Pandemic (COVID-19); provided medical facts, statistics, safety and precautionary measures; and provided a brief report on what the City is doing to ensure that employees and the public are being protected. He announced that access to all City buildings have been closed and/or modified and the latest amended Health Officer orders call for the closure of any event or assembly of 50 or more people. A comprehensive Public Information Campaign is being led by City Manager Brad Raulston, Assistant City Manager Tony Winney, and Management Analyst II Lauren Maxillom. Police Chief Jose Tellez provided an overview of current police operations, compliance goals, and protocols in light of COVID-19; spoke about countywide restrictions and directives, and said that there are contingency plans to operate under emergency staffing conditions if required by the County or City emergency. He said that calls for service have been consistent and there has been an anecdotal increase in domestic violence and disturbance type calls. Director of Housing Authority Carlos Aguirre provided an update on housing issues related to the COVID-19 crisis; he shared information on Executive Order N-28-20 signed by Governor Gavin Newsom on March 16, 2020 to aid both residential and commercial tenants by halting foreclosures and evictions of anyone facing loss of income due to COVID-19. He said that the Housing Authority is continuously monitoring housing situations and Federal resources and is also in constant contact with CSA San Diego County with regards to local foreclosures and evictions and the Regional Task Force on the Homeless (RTFH). Mr. Aguirre said that the Section 8 program has not been impacted and payments will still be made for tenants; extensions and waivers are also being granted. 9 21 of 118 Book 102 / Page 42 03-17-2020 STAFF REPORTS (cont.) City Manager Raulston said that due to social distancing guidelines, staff who regularly attend City Council meetings are not all present but they are working very hard to gather information to provide the community and to help people understand and cope with this crisis. He said that the City is working with other partners to focus on residents and businesses in terms of what financial support is available through the government and that final steps are being taken to close all public facilities and will post information on what remains available. At this time, public safety, public works and core services will continue. MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS Member Cano thanked staff for their work, and the preparations and updates provided to employees and the public, and shared his sentiments to those affected by COVID-19. Member Quintero thanked staff for their hard work and for the reports provided at the meeting. He spoke on the importance of protecting lives, leadership, community resources, democracy, civility, providing easily digestible information and opportunities to meet. Member Morrison shared news of Governor Newsom announcing that schools will be closed for the remainder of the school year; stated that the City should remain transparent as much as possible; spoke on the importance of keeping calm and rational and said he is very proud of how the City residents and businesses have conducted themselves. Member Morrison provided information from the last Local Government Commission he attended regarding homelessness, housing, and transportation and the current health situation. Vice Mayor Rios said that she is proud of the leadership that has been exemplified since the beginning of the COVID-19 crisis, and the communication, transparency and daily information that has been provided to the community. Vice Mayor Rios asked to make the County's COVID-19 text message alert system information available to residents and spoke on the importance of abiding by the Shelter -in -Place Order. Member Rios shared that the San Diego County Water Authority (SDCWA) secured more than $350 million dollars in water stewardship rates that benefits the San Diego region and voted to dismiss a lawsuit that had been pending for ten years. She said that a representative from SDCWA will discuss this at a later time. Mayor Sotelo-Solis expressed her gratitude to staff and constituencies for their continued commitment and amazing work, and for providing information and keeping the community safe. She spoke on the importance of staying connected to others, supporting each other, remaining calm and reassured, and said that the City's first priority is the health and safety of the community. She assured everyone that their voice and perspective has been heard and that essential police, fire and public works services are and will continue to be priority. 10 22 of 118 Book 102 / Page 43 03-17-2020 MAYOR, CITY COUNCIL, AND OTHER ELECTED OFFICIALS (cont.) Mayor Sotelo-Solis stated that the City will be diligent in making data -driven decisions and will follow all federal and state policies as well as all safety guidelines and encouraged others to do the same. City Attorney Angil Morris -Jones announced that Deputy City Attorney Roberto "Robby" Contreras has accepted a position as Assistant City Attorney for the City of Carlsbad. ADJOURNMENT Motion by Morrison, seconded by Cano, to adjourn the meeting to the next Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City — Tuesday — April 7, 2020 - 6:00 p.m. — Online Only Meeting. Carried by unanimous vote. The meeting closed at 7:04 p.m. City Clerk The foregoing minutes were approved at the Regular Meeting of April 21, 2020. Mayor 11 23 of 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year agreement between the City of National City and EsGil, LLC for a not -to -exceed amount of $800,000 to provide on -call plan reviews, permit processing, construction inspections, code enforcement services and related services for various City departments including but not limited to Building, Fire, and Engineering. (Building) Please scroll down to view the backup material. 24 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a three year agreement between the City of National City and EsGil, LLC for a not -to -exceed amount of $800,000 to provide on -call plan reviews, permit processing, construction inspections, code enforcement services and related services for various City departments including but not limited to Building, Fire, and Engineering. (Building) PREPARED BY: Luis Sainz, Building Official DEPARTMENT: Community Development PHONE: 619-336-4214 EXPLANATION: See attached. APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS No financial impact at this time. This agreement is on an as -needed basis and will be funded by fees collected, developer deposits, and various Capital Improvement Project funds and other funds as needed. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution executing an Agreement with EsGil Corporation for a not -to -exceed amount of $800,000 to provide on -call project support services for National City's Community Development Department. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Agreement 3. Resolution 25of118 Explanation On May 1, 2019, the City issued a Request for Proposal (RFP) for On -Call Services to provide assistance with Permit Processing, Plan Reviews, Construction Inspections and Code Enforcement Services. The RFP was emailed to over 100 professional consulting firms and also advertised on PlanetBids where over 400 firms were notified. The deadline to submit was June 10, 2019. On August 19, 2019, staff conducted a panel interview with two firms. After evaluating the qualifications and services available, reviewing the cost proposals and conducting reference checks, the panel selected Bureau Veritas. At the time we had an existing contract with EsGil Corporation (SafeBuilt), which would also run concurrently with the new Bureau Veritas contract. EsGiI Corporation has been providing services for Permit Processing, Plan Reviews, Construction Inspections and Code Enforcement Services for the Building Division and Fire Department. With the new Bureau Veritas contract, the fees charged to the City of National City for the services mentioned above will be reduced in comparison to the current EsGil contract. For example, the Plan Review fees would be reduced from 65% to 60% for the Building Division. This would result in a predicted net savings to the City of over $12,000 per year at an average of $257,000.00 for plan review services. After the Bureau Veritas contract was ratified by the City Council on December 17, 2019 EsGil Corporation reached out to the City and met with City staff to discuss how they could improve on the services they provide and agreed to lower their plan review fees to be in line with the current Bureau Veritas contract as noted above. In addition, they also agreed to provide the City with an EsGil staff member to assist the Building Division with clerical work at the front counter at no cost to the City. This contract has a not -to -exceed amount of $800,000 per year for a period of three years. Upon mutual agreement by both parties, the contract may be extended by one year, for no more than two occurrences. Staff recommends that Council approve the contract for On -Call Services to provide assistance with Permit Processing, Clerical help, Plan Reviews, Construction Inspections, Code Enforcement and related services on an as -needed basis and authorize the Mayor to execute the contract. 1 26 of 118 AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND ESGIL CORPORATION THIS AGREEMENT is entered into on this 21 st day of April 2020, between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and ESGIL, LLC, a California limited liability company (the "CONSULTANT"). RECITALS WHEREAS, the CITY desires to employ a CONSULTANT to provide permit processing, plan reviews, construction inspections, and code enforcement on -site and off -site services. WHEREAS, the CITY has determined that the CONSULTANT is a plan review firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage the CONSULTANT to provide permit processing, plan reviews, construction inspections, and code enforcement on -site and off -site services, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTH OF AGREEMENT. This Agreement will become effective on April 21, 2020. The duration of this Agreement is for the period of April 21, 2020 through April 20, 2023. This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term. The Parties may exercise up to two one-year extensions. The City Council authorizes and delegates that any extension of this Agreement be approved in writing by the City Manager. 3. SCOPE OF SERVICES. The CONSULTANT will perform those building inspection, permit processing, plan reviews, construction inspections and code enforcement on - site and off -site services as set forth in the attached Exhibit "B". Additionally, CONSULTANT must send a copy of all plans CONSULTANT approves on the CITY's behalf to every CITY department that would have occasion to rely on, or later review, those approved plans. Additionally, CONSULTANT must perform all steps outlined in Exhibit "C" when "red - tagging" a property. Additionally, CONSULTANT must follow all departmental guidelines, policies and procedures communicated by CITY to CONSULTANT. 2 27 of 118 The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings related to pre -plan submittals, pre -construction, and proposed plan changes and/or changes to construction methods and materials related to larger projects and at other meetings at the CITY, or on subject properities, as directed by Luis Sainz to keep staff and City Council advised of the progress on any given matter. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. PROJECT COORDINATION AND SUPERVISION. Luis Sainz, Building Official, hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Bill Elizarraras thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The CITY establishes the plan checking fee by resolution of the City Council. The CITY collects the plan checking fee from the applicant. The CONSULTANT's compensation for reviewing building department plans, commonly referred to as "plan checking", shall be sixty percent (60%) of the plan checking fee collected by the CITY for each permit based upon the CITY's adopted fee schedule in effect at the time of the plan check submittal. The CONSULTANT's compensation for reviewing Fire Department plan reviews shall be thirty percent (30%) of the plan checking fee collected by the CITY for each permit based upon the CITY's adopted fee schedule in effect at the time of the plan check submittal. Beginning April 21, 2020, CONSULTANT will apply a 10% monthly reduction to plan check fees ("Reduction"). CONSULTANT shall provide the Reduction until (1) the dollar amount of each monthly Reduction totals $10,500, or (2) January 31, 2021 whichever occurs earlier. The CONSULTANT shall provide one full-time clerical support staff person on an as -needed basis at no cost to the CITY. This clerical support staff person shall be an employee of the CONSULTANT, not of the CITY, and shall be subject to the terms of this Agreement. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" shall not exceed $800,000 per year for plan reviews, plan checking, or both, without prior written authorization from the Director of Community Development. The compensation for the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. For each billing error resulting in an incorrect charge to the CITY that CITY staff discovers in CONSULTANT'S invoices, CONSULTANT shall pay the CITY for the time incurred by CITY staff to identify the billing error. Any payment from CONSULTANT to CITY regarding billing errors referenced in Standard Agreement Page 2 of 12 City of National City and Revised May 2019 EsGil, LLC 3 28 of 118 this Section shall be paid according to the fully -burdened hourly rate applicable to the CITY staff person who identified the billing error. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY OF WORK. The CITY shall decide any and all questions which may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall: (1) be free from defects; (2) become the property of the CITY for use with respect to this project; and (3) shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSULTANT shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSULTANT'S written work product for the CITY'S purposes, and the CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this project, unless otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners, or joint venturers with one another. Neither the CONSULTANT nor the CONSULTANT'S Standard Agreement Revised May 2019 Page 3of12 4 City of National City and EsGi1, LLC 29 of 118 employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees, including but not limited to retirement, medical, unemploy- ment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONSULTANT and its employees. Neither this Agreement, nor any interest herein, may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONSULTANT with its SUBCONSULTANT(S) shall require the SUBCONSULTANT(S) to adhere to the applicable terms of this Agreement. 9. CONTROL. Neither the CITY, nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as set forth in this Agreement. The CONSULTANT, or the CONSULTANT'S agents, servants, or employees are not in any manner agents, servants, or employees of the CITY. The CONSULTANT and its agents, servants, and employees are wholly independent from the CITY and CONSULTANT'S obligations to the CITY are solely prescribed by this Agreement. 10. COMPLIANCE WITH APPLICABLE LAW. The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the County of San Diego and the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a current City of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES, PERMITS, ETC. The CONSULTANT represents and covenants that it, and all its employees dispatched to perform work on behalf of the CITY, have all licenses, permits, qualifications, and approvals of whatever nature that are legally required for CONSULTANT and CONSULTANT's employees to practice their profession. CONSULTANT must provide CITY copies of any such license, permit, or approval to CITY before any of CONSULTANT's employees perform services on behalf of CITY. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT, or CONSULTANT's employees, to practice their profession. 12. STANDARD OF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S trade or profession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. Standard Agreement Revised May 2019 Page 4 of 12 5 City of National City and EsGi1, LLC 30 of 118 B. Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -section will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY' S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON-DISCRIMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. Standard Agreement Revised May 2019 Page 5of12 6 City of National City and EsGi1, LLC 31 of 118 CONSULTANT shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 15. 15. INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent provided by law, The CONSULTANT agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONSULTANT'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. 16. EMPLOYEE PAYMENTS AND INDEMNIFICATION. 16.1 PERS Eligibility Indemnification. If CONSULTANT's employee(s) providing services under this Agreement claims, or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS of the CITY, CONSULTANT shall indemnify, defend, and hold harmless CITY for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the CITY. CONSULTANT'S employees providing service under this Agreement shall not: (1) qualify for any compensation and benefit under PERS; (2) be entitled to any benefits under PERS; (3) enroll in PERS as an employee of CITY; (4) receive any employer contributions paid by CITY for PERS benefits; or (5) be entitled to any other PERS-related benefit that would accrue to a CITY employee. CONSULTANT's employees hereby waive any claims to benefits or compensation described in this Section 16. This Section 16 applies to CONSULTANT notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary. 16.2 Limitation of CITY Liability. The payment made to CONSULTANT under this Agreement shall be the full and complete compensation to which CONSULTANT and CONSULTANT's officers, employees, agents, and subcontractors are entitled for performance of any work under this Agreement. Neither CONSULTANT nor CONSULTANT's officers, employees, agents, and subcontractors are entitled to any salary or wages, or retirement, health, leave or other fringe benefits applicable to CITY employees. The CITY will not make any federal or state tax withholdings on behalf of CONSULTANT. The CITY shall not be required to pay any workers' compensation insurance on behalf of CONSULTANT. Standard Agreement Revised May 2019 Page 6 of 12 7 City of National City and EsGi1, LLC 32 of 118 16.3 Indemnification for Employee Payments. CONSULTANT agrees to defend and indemnify the CITY for any obligation, claim, suit, or demand for tax, retirement contribution including any contribution to PERS, social security, salary or wages, overtime payment, or workers' compensation payment which the CITY may be required to make on behalf of (1) CONSULTANT, (2) any employee of CONSULTANT, or (3) any employee of CONSULTANT construed to be an employee of the CITY, for work performed under this Agreement. This is a continuing obligation that survives the termination of this Agreement. 17. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its officers, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable attorney's fees and defense costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this Agreement. 18. INSURANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain, and shall require its SUBCONSULTANT(S), when applicable, to purchase and maintain throughout the term of this Agreement, the following insurance policies: A. Professional Liability Insurance (errors and omissions) with minimum limits of $9,000,000 per claim. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned, hired vehicles, and "any auto". The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate with a $10,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. D. Workers' Compensation Insurance in an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) Standard Agreement Revised May 2019 Page7of12 8 City of National City and EsGi1, LLC 33 of 118 days prior written notice to the CITY's Risk Manager, at the address listed in subsection G below, of cancellation or material change. F. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro" date must be on or before the date of this Agreement. G. The Certificate Holder for all policies of insurance required by this Section shall be: City of National City c/o Risk Manager 1243 National City Boulevard National City, CA 91950-4397 H. Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY' S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all insurance policies required by this Section 18 in full force and effect at all times during the term of this Agreement, the CITY may treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Section 18, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. K. If the CONSULTANT maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 19. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees Standard Agreement Revised May 2019 Page 8 of 12 9 City of National City and EsGi1, LLC 34 of 118 incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 20. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT; (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSULTANT. 21. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To CITY: Luis Sainz Building Official Building Department City of National City 1243 National City Boulevard National City, CA 91950-4397 Standard Agreement Page 9 of 12 City of National City and Revised May 2019 EsGi1, LLC 10 35 of 118 To CONSULTANT: Eric Gleason Senior Director EsGil Corporation 9320 Chesapeake Drive, Suite 208 San Diego, CA 92123 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 22. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONSULTANT shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONSULTANT also agrees not to specify any product, treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. The CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Section 22 by the CONSULTANT. 23. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 24. ADMINISTRATIVE PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date Standard Agreement Page 10 of 12 City of National City and Revised May 2019 EsGi1, LLC 11 36 of 118 shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Assignment & Assumption of Rights. CONSULTANT shall not assign this Agreement, in whole or in part, to any other party without first obtaining the written consent of CITY. H. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. I. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any legal action arising under this Agreement shall be in either state or federal court in the County of San Diego, State of California. J. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. K. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. L. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. M. Subcontractors or Subconsultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement. The CONSULTANT shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing. In the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 18 and the indemnification and hold harmless provision of Section 15 of this Agreement. Standard Agreement Page 11 of 12 City of National City and Revised May 2019 EsGi1, LLC 12 37 of 118 N. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones ESGIL, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY (Corporation — signatures of two corporate officers required) By: (Name) (Print) City Attorney (Title) By: Roberto M. Contreras Deputy City Attorney By: (Name) Thomas P. Wilkas (Print) Chief Financial Officer (Title) Standard Agreement Page 12 of 12 City of National City and Revised May 2019 EsGi1, LLC 13 38 of 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) approving the following project proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) through the Local Streets and Roads Funding Program as required by Senate Bill 1, the Road Repair and Accountability Act of 2017 — Roosevelt Avenue Street Resurfacing; 2) reaffirming to the public and State the City's intent to fund previously proposed and adopted projects with RMRA revenues; and 3) authorizing the establishment of a Gas Tax Fund appropriation of $1,176,782 for Fiscal Year 2021 and corresponding revenue budget for receipt of RMRA funds. (Engineering/Public Works) Please scroll down to view the backup material. 39 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: (April 21, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) approving the following project proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA) through the Local Streets and Roads Funding Program as required by Senate Bill 1, the Road Repair and Accountability Act of 2017 — Roosevelt Avenue Street Resurfacing; 2) reaffirming to the public and State the City's intent to fund previously proposed and adopted projects with RMRA revenues; and 3) authorizing the establishment of a Gas Tax Fund appropriation of $1,176,782 for Fiscal Year 2021 and corresponding revenue budget for receipt of RMRA funds. PREPARED BY: Jose Lopez, Associate Civil Engineer PHONE: ,619-336-4312 EXPLANATION: 'See attached. DEPARTMENT: :Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Revenue Account: 109-00000-3416 (Gas Tax, SHC Sec 2030 RMRA) - $1,176,782 Expenditure Account: 109-409-500-498-6035 (Street Resurfacing) - $1,176,782 ENVIRONMENTAL REVIEW: A Categorical Exemption will be filed prior to starting construction. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt Resolution approving a list of projects proposed to receive funding from the RMRA; and establishing budget appropriations and corresponding revenue budget. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. !Explanation w/ attachments 2. Resolution 4U Ot 1 1 tf� Explanation On April 28, 2017, Governor Brown signed State Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1: increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years. On November 1, 2017, the State Controller (Controller) began the process of depositing various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. The State Department of Finance has published revised revenue projections for cities and counties. National City is eligible to receive up to $1,176,782 in RMRA funds for FY 2021 (see attached revenue projections). SB 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs. Therefore, in order to be eligible for RMRA funding, statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (Commission). SHC Section 2032.5(a) articulates the general intent of the legislation that recipients of RMRA funding be held accountable for the efficient investment of public funds to maintain local streets and roads and are accountable to the people through performance goals that are tracked and reported. Pursuant to SHC Section 2030(a), the objective of the Local Streets and Roads Program is to address deferred maintenance on the local streets and roads system through the prioritization and delivery of basic road maintenance and rehabilitation projects as well as critical safety projects. Cities and counties receiving RMRA funds must comply with all relevant federal and state laws, regulations, policies, and procedures. The main requirements for the program are codified in SHC Sections 2034, 2036, 2037, and 2038 and include the following: • Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city or county must submit to the Commission a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be included in a city or county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting [SHC 2034(a)(1)]. • The list of projects must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life of the improvement [SHC 2034(a)(1)]. • The project list does not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities so long as the projects are consistent with RMRA priorities as outlined in SHC 2030(b) [SHC 2034(a)(1)]. • The Commission will report to the Controller the cities and counties that have submitted a list of projects as described in SHC 2034(a)(1) and that are therefore 41 of 118 eligible to receive an apportionment of RMRA funds for the applicable fiscal year [SHC 2034(a)(2)]. • The Controller, upon receipt of the report from the Commission, shall apportion RMRA funds to eligible cities and counties pursuant to SHC 2032(h) [SHC 2034(a)(2)]. • For each fiscal year in which RMRA funds are received and expended, cities and counties must submit documentation to the Commission that includes a description and location of each completed project, the amount of funds expended on the project, the completion date, and the estimated useful fife of the improvement [SHC 2034(b)]. • A city or county receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009-10, 2010-11, and 2011-12 fiscal years for street, road, and highway purposes from the city's or county's general fund [SHC 2036]. • A city or county may spend its apportionment of RMRA funds on transportation priorities other than priorities outlined in SHC 2030(b) if the city or county's average Pavement Condition Index (PCI) meets or exceeds 80 [SHC 2037]. • By July 1, 2023, cities and counties receiving RMRA funds must follow guidelines developed by the California Workforce Development Board (Board) that address participation and investment in, or partnership with, new or existing pre -apprenticeship training programs [SHC 2038]. In order to comply with the requirements for receipt and use of RMRA funds, staff recommends the following City Council actions: 1) Approve the following project proposed to receive funding from the RMRA, as required by SB 1: i. Roosevelt Avenue Street Resurfacing — provide pavement rehabilitation, grind and overlay on Roosevelt Avenue between Main Street and W. 16' Street (estimated construction completion by June 2021 with useful life of 10 to 15 years); 2) Reaffirm to the public and State the City's intent to fund the following previously proposed and adopted projects with RMRA Account revenues: i. Citywide Radar Speed Feedback Sign Installations — Install radar speed feedback signs on D Avenue between 24th Street and 30th Street; Harbison Avenue between Division Street and 4th Street; Plaza Bonita Center Way between Valley Road and Sweetwater Road; Valley Road between Sweetwater Road and Calle Abajo; Valley Road between Plaza Bonita Center Way to San Miguel Court; and Cleveland Avenue between Bay Marina Drive to Civic Center Drive (Estimated construction completion by June 2021 with useful life of 10 to 15 years). ii. Division Street — Euclid Avenue to Harbison Avenue Bicycle Improvements - provide pavement rehabilitation, grind and overlay on Division Street between Euclid Avenue and Harbison Avenue (estimated construction completion by December 2020 with useful life of 10 to 15 years); 42 of 118 3) Authorize the establishment of a Gas Tax Fund appropriation of $1,176,782 for Fiscal Year 2021 and corresponding revenue budget for receipt of RMRA funds. 43 of 118 Local Streets and Roads - Projected Revenues Estimated January 2020 2019-20 Hwy Users Tax TCRF Loan Account Kepayment Road Mntnc Rehab Acct TOTAL SAN DIEGO COUNTY 2020-21 Hwy Users Tax Account Road Mntnc Rehab Acct TOTAL CARLS BA D 2,806,325 129,556 2,123, 096 5,058,977 2,902,038 2,176, 539 5,078,576 CHULA VISTA 6,589,289 305,126 5,000,230 11,894,645 6,814,707 5,126,097 11,940,804 CORONADO Ww 608,045 27,765 454,995 1,090,805 628,556 466,448 1,095,005 DEL MAR 113,618 5,004 82,001 200,623 117,315 84,065 201,380 EL CAJON 2,571,795 118,671 1,944,723 4,635,189 2,659,466 1,993,676 4,653,142 1,547,819 71 264 1,167,840 2,786,924 1,600,467 1,197,237 2,797,704 33714, 653.,____„ 171,712 2,813,925 6,700,290 3,841,509 2,884,757 6,726,267 675,683 30,858 505,677 1,212,218 698,480 518,406 1,216,886 1,485,565 68,375 1,120, 493 2,674,433 1,536,079 1,148, 698 2,684,777 669,869 30,588 501,256 1,201,713 692,467 513,873 1,206,340 1 521 585 70 047 1 147 888 2 739 520 1 573 334 1 176 782 2 750 117 OCEANSIDE 4,327,068 200,135 3,279,698 7,806,901 4,474,922 3,362,255 7,837,177 POWAY 1,231,220 56,571 927,050 2,214,841 1,273,013 950,386 m 2,223,399 SAN DIEGO 34,435,839 1,597,035 26,171,332 62,204,205 35,615,685 26,830,119 62,445,805 SAN MARCOS 2,395,129 110,588 1,812,261 4,317,978 2,476,828 1,857,880 4,334,708 SANTEE 1,427,138 65,663 1,076,056 2,568,858 1,475, 649 1,103,143 2,578,792 SOLANA BEACH 345,304 15,664 256,689 617,657 356,876 263,150 620,027 VISTA 2,485,269 114,656 1,878,916 4,478,841 2,569,973 1,926,212 4,496,186 County of San Diego 60,095,666 2,691,083 37,745,958 100,532,707 63,409,784 39,219,164 102,628,948 Total Cities & County: San Diego 129,046,879 5,880,360 90,010,084 224,937,323 134,717,150 92,798,888 227,516,038 SAN FRANCISCO COUNTY ENCINITAS ESCONDIDO IMPERIAL BEACH LA MESA LEMON GROVE NATIONAL CITY SAN FRANCISCO - City Allocation SAN FRANCISCO - County Allocation Total San Francisco SAN JOAQUIN COUNTY ESCALON LATH RO P LODI MANTECA "RIPON�______ STOCKTON TRACY County of San Joaquin Total Cities & County: San Joaquin January 2020 r 20 257,431 993,663 16,283,602 37,534,696 20,991,523 16,693,494 11,491,951 534,407 7,495,751 19,522,109 12,127,249 7,788,307 31, 749, 383 1,528,070 23, 779, 353 57, 056, 805 33,118, 772 24, 481, 801 37, 685, 017 19, 915, 556 57, 600, 573 192,103 8,730 143,055 343,888 198,552 146,656 345,209 604,870 28,034 459,398 1,092,302 625,581 470,962 1,096,543 1,641,536 76,753 1,257,781 2,976,071 1,698,239 1,289,442 2,987,682 2,011,642 94,188 1,543,505 3,649,335 2,081,226 1,582,359 3,663,584 405,251 18,677 306,063 729,991 419,049 313,767 732,816 7,565,578 355,714 5,829,251 13,750,543 7,828,370 5,975,986 13,804,356 2,226,870 104,328 1,709,663 4,040,861 2,303,945 1,752,699 4,056,644 18,150, 371 794,360 11,141, 940 30, 086, 671 19,149, 457 11, 576, 804 30, 726, 261 32,798,222 1,480,783 22,390,658 56,669,662 34,304,418 23,108,675 57,413,094 Ca fiforniaCityFinance.cov. Page 15 of 21 44 of 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving a First Amendment to the Agreement with A Reason to Survive, Inc. (ARTS) to allow for production of additional bike racks funded by a San Diego Association of Governments (SANDAG) Active Transportation Grant Program (ATGP) grant and local matching funds, and authorizing the Mayor to execute the Amendment. (Engineering/Public Works) Please scroll down to view the backup material. 45 of 118 Explanation In March 2018, the City of National City (City) partnered with ARTS to apply for a $50,000 Active Transportation Grant Program (ATGP) grant from the San Diego Association of Governments (SANDAG) to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City. On July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the City for design and construction of bike parking enhancements. The grant required a minimum local match of $12,500. On March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow City staff to begin work on the project. On August 15, 2019, the City Manager entered into an Agreement with ARTS to assist with community engagement, design, and fabrication of custom bike racks to be installed by City Public Works in designated bike parking areas Citywide. The original Agreement had a not -to -exceed amount of $31,273 and an expiration date of June 30, 2020. To allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000, and extend the term of the Agreement to December 6, 2020. The First Amendment to the Agreement will be funded by a combination of SANDAG ATGP grant funds and local matching funds. The local matching funds are available through General Fund appropriations for transportation improvements, previously authorized by City Council through adoption of the FY 2020 Capital Improvement Program budget. ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. -1- 46 of 118 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND A REASON TO SURVIVE, INC. THIS FIRST AMENDMENT TO THE AGREEMENT, is entered into this 21 st day of April, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and A REASON TO SURVIVE, INC., a California non-profit corporation ("ARTS"). RECITALS WHEREAS, in March 2018, the CITY partnered with ARTS to apply for a $50,000 Active Transportation Grant Program ("ATGP") grant from the San Diego Association of Governments ("SANDAG") to construct bike parking areas or "Bike Corrals" at various locations within the public rights of way in National City; WHEREAS, on July 27, 2018, the SANDAG Board of Directors awarded a $50,000 ATGP grant to the CITY for design and construction of bike parking enhancements; WHEREAS, on March 5, 2019, the City Council adopted Resolution No. 2019-23 approving grant appropriations to allow CITY staff to begin work on the project; WHEREAS, on August 15, 2019, the City Manager entered into an Agreement with ARTS to assist with community engagement, design, and fabrication of custom bike racks to be installed by City Public Works in designated bike parking areas Citywide; WHEREAS, the original Agreement had a not -to -exceed amount of $31,273 and an expiration date of June 30, 2020. WHEREAS, to allow for production of additional bike racks under the SANDAG grant, the parties desire to amend the Agreement to increase the not -to -exceed amount and extend the term of the Agreement. WHEREAS, ARTS agrees that upon completion of the bike racks, ownership of the physical works of art installed within public rights of way shall be transferred to the CITY, and ARTS waives and releases all rights of ownership to those works of art. AGREEMENT NOW, THEREFORE, the parties agree to amend the Agreement entered into on August 15, 2019 as follows: /// /// 1. Increase the not -to -exceed amount by $31,727, for a total Agreement amount of $63,000. -2- 47 of 118 2. Extend the term of the Agreement to December 6, 2020, to match the expiration date of the SANDAG grant. 3. The parties further agree that, with the foregoing exceptions, each and every term and provision of the Agreement entered into on August 15, 2019 shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. CITY OF NATIONAL CITY A REASON TO SURVIVE, INC. (ARTS) By: By: Alejandra Sotelo-Solis, Mayor James Halliday, Executive Director APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney -3- 48 of 118 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — San Diego County Lowrider Association Car Show hosted by the Lowrider Association at Kimball Park on September 19, 2020 from 11 a.m. to 5 p.m. with no waiver of fees (Neighborhood Services). Please scroll down to view the backup material. 49 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO. ITEM TITLE: Temporary Use Permit — San Diego County Lowrider Association Car Show hosted by the Lowrider Association at Kimball Park on September 19, 2020 from 11 a.m. to 5 p.m. with no waiver of fees., PREPARED BY: Dionisia Trejo PHONE: (619) 336-4255, DEPARTMENT: Neighborhood Services Department APPROVED BY: EXPLANATION: This is a request from the Lowrider Association to conduct the San Diego County Lowrider Association Car Show event at Kimball Park on September 19, 2020 from 11 a.m. to 5 p.m. Set up for this event will commence at 7 a.m. and dismantling by 5 p.m. This event will consist of Iowrider vehicles & motorcycle displays, food vendors, live entertainment and vendor booths. There will be a registration fee to participate in this event as a vendor or have a vehicle display, however all proceeds will benefit the National City Police Department. This event is open to the public. Applicant is also requesting that cruising on Highland Avenue from E. 24th Street to Division Street be allowed from 4 p.m. to 6 p.m. as part of this event. NOTE: This event was approved by Council in 2019 with no waiver of fees. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Finance MIS City fee of $272.00 for processing the TUP through various City departments, plus $191.00 for the Fire Permit, $4,709.20 for Police Department and $ 489.08 for Public Works. Total fees: $ 5,661.28 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waive of fees or in accordance to City Council Policy 802. BOARD / COMMISSION RECOMMENDATION: 'N/A ATTACHMENTS: Application for a Temporary Use Permit with conditions of approval 50 of 118 .Ty . e of Event_. Fair/Festival TUP City of National City ® Neighborhood Services Department 1243 National City Boulevard a National City, CA 91950 (619) 336-4364 p fax (619) 336-4217 www.nationalcityca.gov Special Event Application Parade/March Sporting Event 'Event. Name &'Location_ Walk or Run nConcert/Performance Other (specify) CAR SHOW Event Title SAN DIEGO COUNTY LOWRIDER ASSOCIATION Event Location (list all sites being requested) KIMBALL PARK Event Times;: Set -Up Starts 7.00 A M Date September 19, 2020Time ' ' ' Day of Week SATURDAY Date September 19, 2020TIme Day of Week SATURDAY Event Starts 11:00 A.M. Event Ends 5.00 P Date September 19, 2020TiMme Day of Week SATURDAY Breakdown Ends 5:00 P.M. SATURDAY Date September 19, 2020Time Day of Week A`� pU httnfo`cmation' Applicant (Your name) ROB RICE/ROBERT CASASSponsoringOrganization m n rrt rn 0 Event Coordinator (if different from applicant) Mailing Address 2828 I AVENUE, NATIONAL CITY, CA 91950 Day Phone After Hours Phone Cell 619 919 1235 Fax Public Information Phone E-mail cutandtrim@cox.net Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the loss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted by law. Applicant understands this TUP/special eve lmay implicate fees for City services, which will have to be paid in the City's Finance Department 48 hours prio o fh` event set-up. The undersigned also understands and accepts the City's refund policy for application pro ssinand facility use and that fees and charges are adjusted annually and are subject to change. Signature of Applicant: Date ` J 1 51 of 118 Special Event Application (continued) Qle secgm ,;i` t ,;the following sect'ions.with as much'detail as possible since. fees.' and requirements are• b se r� the lr fc rr>1aEron you • prcjvide us:'. . Fee s/ProceedslReporting . Is your organization a "Tax Exempt, nonprofit" organization? Yes No 1 Are admission, entry, vendor or participant fees required? Yes j No If YES, please explain the purpose and provide amount (s): To organize neighborhood community, to give back to the community in National City and to cover expenses $Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 7,gg0,Oq Estimated Expenses for this event. $ 1'ggq'gq What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? 'Desc,rip' i n'of E.-vent,. ri First time event Returning Event include site map with application Note that this description may be published in our City Public Special Events Calendar: Car Show at Kimball Park free for the community, family oriented, non -alcohol event, cruising on Highland Avenue from 24th Street to Division and back for 2-3 hours Estimated.Atten lance. Anticipated # of Participants: 350 450 Anticipated # of Spectators: 1 i5gt) 2 52 of 118 r ffic : ntrb1 Soettii0 iirst;Alc) aricl•AcC:essihiitty, `,. Requesting to close street(s) to vehicular traffic? YesE No 1 List any streets requiring closure as a result of the event (provide map): None Date and time of street closure: N/A Date and time of street reopening: N/A Other (explain) Requesting to post i0no parking" notices? Yes No Requested "No Parking" on city streets and/or parking lots (list streets/parking lots) (provide map): Other (explain) ;,$ecurtty;antlCroWa Control` Depending on the number of participants, your event may require Police services. Please describe your procedures for both Crowd Control and internal Security: We will have our own security unless we are required to get security from the City of National City Have you hired Professional Security to handle security arrangements for this event? YesLi No If YES, name and address of Security Organization 1 Security Director (Name): _ Phone: fn—ri"services.oae"re-sfs- sc�ioai;securt ferri'l d:..61 e.htvi(:oocuirar::Ctireap:ert :: lease '.. .. "_ao - :.ofi nraceerficaeeidn0joalisoi*.::s aafileas` : tvlifondoiaser actireel;lifl fopgr.'.ag-regateas`wea 'an.a-ainsureenosmn?.mr he:CY o haiio h.,*'- .itsoas;:e oees =anda ens.as: ddioralnsutec�ss'Evide(icof.nsrance r us, t :. .on'o `:the•vendor or":its.lnsurer to'the''ige (ghborhood Services De artinent'at the f me..of' �' 5 tgi+�;ir°;,.;r 5... " .,. .i.. .., •.a. -... _.. ...7r•::•Izc�i. .... l:• ;iey submiss on,.:.. : ° . Is this a night event? Yesll No 7 If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 3 53 of 118 Fir$t.�+(ti: Depending on the number of participants, your event may require specific First Aid services. First aid station to be staffed by event staff? Yeski No First aid/CPR certified? Yes— tlo First aid station to be staffed by professional company. I� Company i . u in :the..seivices:of:a, rofessional ,rnei ical organization/cprapany'and the.event.w€Ii. occur...on:.Cit g.. .property;, please` provide` - copy ,olti its, insurance certifltvate, eyjdending ((ability w tb lil its; of at Ieast 1MilEion dollars per"occ.irrerjee!$2 Mgi d0ats aggreg0te,°.as _we(l'-,as sand,additional irlsured�� 5 ..>sr ,er)dr rse{tiertt Warning the City ot,•N-itional• Ciiy; its officers, empldyes, anti agents as addhtconai. ;insureds, F.uiderice.af.insuranCemust;be;providecf .by'.the.vendor.or ifs insurer;ta th .Nel hbor ioo Services Department at"the time.af`subiori Access:ibi€ilty. PI aserzlessribe y 3 ccessibility Pla r access at yofr event by individuals with disabilities: Eleinents.':of ;yaurEueint, Setting up a stage? Yes Nof j ❑ Requesting City`s PA system Requesting City Stage; if yes, which size? Applicant providing own stage ti> 1 Setting up canopies or tents? 20 # of canopies size. 10 x 10 of tents size No canopies/tents being set up Dimensions (13x28) ❑ Dimensions (20x28) (Dimensions) 4 54 of 118 Setting up tables and chairs? Furnished by Applicant or Contractor 10 50 t of tables *of chairs No tables being set up No chairs being set up (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables # of chairs No tables being set up No chairs being set up Contractor Name Contractor Contact Information CEtylstate Phone Number Address Setting up other equipment? 1 Sporting Equipment (explain) Other (explain) Not setting up any equipr ent listed above at event Haring amplified sound andfor music? Yes Non PA System for announcements j CD player or DJ music Live Music [Small 4-5 piece live band le► I Large 6+ piece live band Other (explain) if using live music or a DJ. Contractor Name Address 5 City/State Phone Number 55 of 118 Using lighting equipment at your event? Yes Mo Bringing in own lighting equipment Using professional lighting company i► Company Name Address Using electrical power? Yes No City/State Phone Number Using on -site electricity ! For sound and/or lighting Using Kimball Park Bowl Lighting (from to _) For food and/or refrigeration I v l Bringing In generator(s) I I For sound and/or lighting For food and/or refrigeration • Vendor .Information_ KEAS . lO ii" Yotr maybe required. to -apply for a temporary/. bealth permit (fi food or beverages ,a`itetsold of.giVen away during- your,speciar, event. :Aso see 'Permits and Ccornpllance'.on- page 8 hi the Special! Event Guiide:.For additional infar at.lan ori. obtaining a•temporary healthpermit, . ple se contact.the Eaunty of San 1]iejo 4rrvironMeptal Health at (6i9). S38w2363. • Having food and non-alcoholic beverages at your event? Yes Fir l NOLJ E Vendors preparing food on -site ®# 1► Business License If yes, please describe how food wiil be served and/or prepared: We are in the process of looking for vendors, we will make sure that ail regulations aro followed. 1f ou intend to cook food in the event area please s ecify the method: GAS .[—ELECTRIC ECHARCOAL OTHER (Specify): Vendors bringing pre -packaged food Is. # 10- Business License [ 1 Vendors bringing bottled, nonalcoholic beverages (i.e., bottled water, can soda, etc.) tE Vendors selling food # 10 b Business License #(s) Vendors selling merchandise #> 20 i► Business License #(s) 1 Food/beverages to be handled by organization; no outside vendors Vendors selling services # te. Business License #(s) Ir. Explain services Vendors passing out information only (no business license needed) # i► Explain type(s) of information No selling or informational vendors at event 6 56 of 118 Having children activities? Yes No P.(..[AO.Tg:...1i):00.-aczentinflatal.51e jignpsrlOad Otoy,at the eVent,Vhe City. Of NationalOity regilifeS.C,OrilMet'alaiiiabili4cinsUreite.WitlilinykOfatje.a4t-:,$/ Mililon dollars per occUrrence/$2 Mlllicn 00104 Wgi.rkigk..1040diti.Ori;-:tile 0Uy of Na1ionaITOrtY..1.00tbeilama as .an Additional Insured 04rOciiiiit4.7a*apa(a.t0;Orici004.iii§ilf,.Vkilljai.aNil.::*01:01dad by the vendor oritS insurer to the City's • • RiSks.M4igel';.:4ong.*ItF(‘th#Pectifloate.O110SW(OrieeIJOr approvalpricr to the event The application shou!d be fled cut ane event For questlorii or to obtain a Copy of the •-• FaciI!ty Use Apiioafion pease contact the En610.6elingiFublic Works Departnient at,(819) 338-4580. E] Inflatable bouncer house # LRock climbing wail Height riInflatable bouncer slide # E Arts & crafts (i.e., craft making, face painting, etc.) E] Carnival Rides E0ther Having fireworks or aerial display? Yesn No Vendor name and license # Dimensions Duration Number of shells Max, size. , . • • . . . . . , . . pi4s,E KITE; In. the event fireworks or another aerialdisplay.is planned for your ayant,Thapity of N.46611City.reqt.iires commercial iiability..inSLOOrica)Mth lirnits, of at leaSt $2 .MilliOn-dbilars.Per • : `p.041.iitati*V•.rmiiiiii.'c011arS'aggregate. In a.ddition, the pity of National City Must.be named as an Insured pursuant to aseparat4.eridoi-sanien; which shall be provided by vendor or its irkti)*.ici:tiw:biiys Risk Kanagar, .along ifltil the Certificate of lrjsUrarioa, or approval priorto the:, *. event is' Depending on the 'Size. andlor nature of the fireWorks dispLay,the City :reserves the right to . req4St higher:Nati* *nits, the vendor rhustalsOiipt6iti'a fireworks PerMit from the National City Fire Department and thee* is $545.00 • : • • • • . .'. • . . • • .• • . Arranging for media coverage? Yes No 1 FlYes, but media will not require special set-up nYes, media will require special set-up. Describe 7 57 of 118 Event Sig hdye PL AS NOT :.;Farc orisc r d. r:ca-sponsored,ov tklaareners publicizing f11a.eVellt•may be pacedan: he exiating, poies•:ori.the 1800 bioc(and aioo.bro of Nal;i'onal_City Boulevardv':The k anners tri st be mace to the.City's, speOlficatioiis. Please: refer' to the"Clty's Special: Event. Guidebook and Fee Schedule for addition lirlformation Are you planning to have signage at your event? Yes [1 No n)es, we will post signage # Dimensions riYes, having Inflatable signage 10. (complete Inflatable Signage Request form) II Yes, we will have banners # What will signs/banners say? How will signs/banners be anchored or mounted? ElLocation of banners(signage Wasie41ana: riCr. SE :..• Crie tfilet for eve Rc9 `ei i!e°'is requir:edMl ,Se ttiOi ` ill*t cpn (show that.fl•,i'ere `:. 'are`suffibletit•fediiitles in 1lhe.ihiniediate:area' av ilabla to tl ie'pub(c durir g`tFse event. ', . : ; : Are you planning to provide portable restrooms at the event? Yesi No[ If yes, please identify the following: Total number of portable toilets:- 5 • to,Total number of ADA accessible portable toilets: 1 Contracting with portable toilet vendor. Y► Company Phona it', Load -in Day & Time 0- Load -out Day & Time Portable toilets to be serviced. lime Setup f reois:0 v4;nXleen lip Setting up the day before the event? QYes, will set up the day before the event. # of set-up day(s) No, set-up will occur on the event day Requesting vehicle access onto the turf? Ir Yes, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) ENo, vehicles will load/unload from nearby street or parking lot. 8 58 of 118 uTLitter Pence,,. City to install litter fence nAppiicant to install Jitter fence N/A J Breaking down set-up the day after the event? riYes, breakdown will be the day after the event, No, breakdown will occur on the event day, 1 # of breakdown day(s) How are you handling cleanup? Using City crews FITUsing volunteer clean-up crew during and after event. Using professional cleaning company during and after event, Misc:�Ila�e.�u:s Please list anything important about your event not already asked on this application: Please make a copy of this application for your records. We do not provide copies. 9 59 of 118 Special Events Pre -Event Storm Water Compliance Checldist 1. Special Event Information Name of Special Event: SAN ©IEGO COUNTY LOWRIDER ASSOCIATION Expected # of Attendees: 1,500 Phone Number: 619- 19-1236 Event Address: KIMBALL PARK Event Host/Coordinator: ROBERT GASAS 11. Storm Water Best Management Practices (BMPs) Review • YES NO N/A Will enough trash cans provided for the event? Provide number of trash bins: 20 Will enough recycling bins provided for the event? Provide number of recycle bins: 20 Will ail portable toilets have secondary containment trays? (exceptions for ADA compliant portable toilets) 1.14. . Do all storm drains have screens to temporarily protect trash and debris from entering? Are spill cleanup kits readily available at designated spots? y A Post -Event Storm: Water Compliance Checklist will be completed by City Staff. 10 60 of 118 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND NDEMNIFICATIQN AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, Its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement, Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of AA/Hand that the insurance company is a California admitted company; if not, then the insurance policy to the Issuance of the permit for the event. The Certificate Helder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: SAN DISCO COUNTY LOWRIDER ASSOCIATION Person in Charge of Activity: ROBERT CASAS Address: 2828 ! AVENUE, NATIONAL CITY, CA 91950 Telephone: 619-919 123 Date{} of Use: HOLD �IAI�MLES _AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorney' ees and the costs of litigation, arising out of or related to the use of public property the activity taken under the permit by the permittee or its agents, employer r contractors. Signature of Applicant: Official Title: Date: f /o For Office Use Only Certificate of Insurance Approved Date 11 61 of 118 CO r r 0 N CO N c-1 AcoR0J CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OP INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THUS CERTIFICATE nos N01 AFFIRMA`dIV8LY On NGCATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFOROEb BY TEE POLICIES BELOW, THIS CERTIFICATE OI' INSURANCE. DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INBURER(S), AUTHORIZED WAlVEp, ubleat to Lim terms and oanditlans of Um pollay, certain policies may reclalre an ondoreemant. A statement ea this aarf flcate doge not Garden tights to the +matelots holder In Lisa of sod endoraemont (s}, CONTACT NAME: C. Philp Hodson PRODUCER: CPH & Associates 711 S Dearborn Sf, Ste 206 Chicago, IL8oBO5 INSURED: SIC Pro: a llos 1810 Casa Place NatgaetClly, CA S1B60 DATE (MM!DDIYYYYJ 03100/2020 PHONE (ARC, No, Ext): Bi2.987 9823 L•.MAIL ADDREAS: Info@Ophkae.00m FAX jAIC, No, 8xtjt 312987-0902 INSURER qAFFORDIN$ COVERAGE NAICD INSURERAI PhiradelphleWei n[lylnearanceCompany tpOgB INSURERS: INSURER CI NSURER D: NSURER E: NSURER Pt COVERAGES CERTIFICATE NUMBER REVISON NUMBER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LIsTI±b BELOW Nava BEEN ISSUED TO THE INSURED NAMED ABOVE FORME POLICY PERIOD INDICATED, NOTW1THISTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPEOT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED ERE1N IS SUB.IECTTOALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUC I POLICIES, LIMITS SHOWN MAY HAVE DEER REDUCED BY P D CL41M8. INSR LTD TYPE OF INSURANCE ADDLSUBR Wars WVD POLICYNUMOER POLIGYEFF IMMIDDIYYYY) POLICY EXP (MMIDD/YYYY) LIMITS A ICCMMERCIAL X GENERAL UABILItY COMMERCIAL GENERAL LIASILITY 'CLAWS MADE X EV04572 09119/2020 09/20/42o2o •. EACH OCCURRENCE $2,009,090 DAMAGE TO RENTED PREMISES (Ea asourrenoe), $300609 I X i OCCUR I. MED EXP (Any ono person) $0 PERSONAL 4ADV1WJURY $2,000,090 X Host LlquorLleblUlyfnctadad OENERALAGGREGATE $4,000,000 PRO DUCTS-GOMP!OP(TEAGGREGATELIMITAPPLIESPER: AGO_ $4,POD,000 POLICY IPROJECT X I O _ r C5Mtl81LELIABILITY: ANY Aura ALL OWNED FPREDAt1TOs scHEDULED NON -OWNED AUTOS CQMBINERSINGLELIMIT IEs ma:Monti BODILY INJURY Ter person} $ PROPERTY DAMAGETar t} $ G0171LYINJURY (Per scolded) $ UM9RELLALIAB EXcE88 LIAR OCCUR CLAIMS-MAfl3 EACH 000URENCE $ AGGREGATE DED RETENTIONS $ „DESCRIPTION WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROP!&TORJPARTNERlEXECUTIVE OFFICEIMEMBEREXCLUDER? N {Mandatory to HJ $ yaa, daecdhe under OF OPERATIONS below YJN E NIA • er"nr M. '' E.L.EACFE GNACCIRENT $ E,L.DISEASE-EA EMPLOYEE $ EL.. DESEASE- POLICY MIT $ 0ESON1PTICN OF OPERATIONS ILOCATIONS 1VEHICLES (AGGRO 101,Add1t1onal Remarks So addle, tray be attached if more space israqulrad) Evan ; Aofonu:hlle and Motoroyeto Shows EQeatf 10 fo:09/1912020 End Data: 03/20f2020 Ven rn Laoatlon: Wmbell Park, E 12fh Shot, Natlanm1 City, CA91960 Certificate Holder le also added asAddttfonal Insured. CERTIFICATE HOLDER CANCELLATION Clly at Nalonst Cily CM Risk Manager 1213 National City Blvd National city, CAMao SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED REFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH me POLICY PROVISIONS. ovr4AN a Phlllp Hodson AUTHORIZED REPRESENTATIVE ACDRO29 (2014101) The ACORD name and logo ara registered marks of ACORD Q f9B0-2014ACORD CORPORATION. All rlgtilsreserved 13 63 of 118 POLICY NUMBER: EV48360 COMMERCIAL GENERAL LIABILITY CG20260413 THIS ENDO.RS.E1tiCENT CHANGES DIE POLICY. P11i,ASE READ IT CAREFULLY, ADDITIONAL INSURED - DESIGNATED NAT.ED . PERSON .OR ORGANIZATION __ This endorsement modifies insurance provided under the, following: COMMERCIAL GENERAL LIABILITY COVERAGE PART, SC ULE Name Of Additional Insured Person(0) Or Organizaticn(s): !City of National City, its officials, agents, employees and volunteers Infarmatian required to complete this Schedule, if not shown above, will be shown in the Declarations. �..� A. Section II Who Is An Insured 1s amended to include as an additional insured the person(s) or organization(s) shown In the Schedule but only • with respect to liability for"bodily Injury', "property damage" or "personal and advertising injury" caused, in whole or In part, by your acts or omissions or the acts'oromission' of those acting on your behalf tin the perfonnance of your ongoing operations; or 2.In connection with your premises owned by or rented to you However; 1, The insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the additional Insured Is required by a contract or agreement, the -1nsuranae- rffor:ded•ta such•additional-insured_will not be broader than that which you are required by the contract or agreement to provide for such additional Insured, B, With respect to the Insurance afforded to these • additional Insureds, the following is added to Section III - Limits Of Insurance: • if coverage provided to the additional Insured Is required by a contract or agreement, the most we will pay on behalf of the additional Insured is the amount of Insurance: I, Required blithe contract or agreement; or 2,Available under the applicable Limits of Insurance shown In the Declarations; whlohever Is less. Thle endorsement shall not Increase the applicable Limits of Insurance shown In the Declarations CO 20 26 0413 © Insurance Sea -vices Office, Inc., 2012 Page 1 of 1 14 64 of 118 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDATIONS AND CONDITIONS SPONSORING ORGANIZATION: Lowrider Association EVENT: San Diego County Lowrider Association Car Show DATE OF EVENT: September 19, 2020 APPROVALS COMMUNITY DEVELOPMENT PUBLIC WORKS FINANCE CITY ATTORNEY COMMUNITY SERVICES ENGINEERING RISK MANAGER FIRE POLICE YES [ x ] NO YES [ x ] NO YES [ x ] NO YES [ x ] NO YES [ x ] NO YES [ x ] NO YES [ x ] NO YES [ x ] NO YES Ix ] NO SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ ] SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] CONDITIONS OF APPROVAL: FINANCE Applicant will need to renew the Special Event business license for SD County Lowrider Association (Account 09023694) and as always the Vendors will need a Business License. Food Vendors will need Health Permit in addition to the business license. Renewals can be done online. Please give them the attachment for instructions on how to apply or renew the,license. CITY ATTORNEY Approved on condition that Risk Manager approves COMMUNITY SERVICES No involvement ENGINEERING No comments 15 65 of 118 COMMUNITY DEVELOPMENT Planning 1. All activities shall comply with, the limitations contained in Table III of Title 12 of the National City Municipal Code related to noise. 2. Speakers shall face away from residential properties. Building - No comments Neighborhood Services Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being posted, music at the event, etc. Display of banners -- Banners are allowed on site for event but must be removed immediately thereafter event completion. If you wish to place banners in any location other than on -site, you must get approval from the property/business owner where you intend to display the banner. PUBLIC WORKS Parks Division 1. Three hours for set up on Thursday 9/17/20 to mark off the valve boxes and irrigation and paint a fire lane at regular pay © 32.60 ($97.80) 2. One staff for the duration of event 8 hours from 10 am to 6 pm for litter control and service public restrooms. Overtime rate at $48.91 total .$391.28 on September 19th 3. Event organizer did not request the City Stage and PA. 4. total expense for event $489.08 Facilities Divisions No involvement Street Division No involvement 16 66 of 118 RISK MANAGER (619) 336-4370 Risk Management has reviewed the above captioned request for the issuance of a Temporary Use Permit. All the insurance requirements were met and the following documents were provided with the Temporary Use Permit application: • A valid copy of the Certificate of Liability Insurance. • The insurance policy has a combined single limit of no less than $1,000,000.00 (ONE MILLION DOLLARS) for each occurrence and $2,000,000.00 (TWO MILLION DOLLARS) in aggregate that would cover the date and location of the event. • The applicant provided a separate additional insured endorsement wherein it notes as the additional insured as "The City of National City, its officials, agents, employees and volunteers" • The insurance company issuing the insurance policy has an A.M. Best's Guide Rating of A: VII and that the insurance company is a California admitted company. • The Certificate Holder reflects: City of National City cto Risk Manager 1243 National City Boulevard National City, CA. 91950-4397 It should be noted that the Indemnification and Hold Harmless Agreement were properly executed by the applicant at the time the Special Event Application was submitted. 17 67 of 118 FIRE (619) 336-4550 INSPECTION REQUIRED After hours inspection is one hundred ninety one dollars ($191.00). Total Fees currently are ($191.00). Other Fees may be required if changes are made or more info is provided for the event. Fees can only be waived by City Council. MEETING REQUESTED WITH ORGINAIZER PRIOR TO THE EVENT Stipulations required by the Fire Department for this event are as follows: 1) I see no street closures requested at this point, but access to all businesses along the parade route or street closures are to be maintained at all times Access to entrances and Fire Department connections for fire sprinkler systems, standpipes, etc. 2) 2) Fire Department access into and through all business areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. 3) Fire Hydrants shall not be blocked or obstructed. 4) Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicle(s). 5) Vehicles in roadway are to move immediately to the right upon approach of emergency vehicle(s). 6) Provide metal cans with lids and label "HOT COALS ONLY" for used charcoal disposal if needed. 7) Provide a 2A:10BC fire extinguisher at stage. Extinguisher to be mounted in a visible location between 3'/z` to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. 8) All cooking booths or areas to have one 2A:10BC. If grease or oil is used for cooking, a 40:BC or class "K" fire extinguisher will be required. All fire extinguishers to have a current State Fire Marshal Tag attached. Please see attached example. 18 68of118 9) If tents or canopies are used, tents will require a permit and canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame- retardant treated with an approved State Fire Marshal seal attached. A ten feet separation distance must be maintained between tents and canopies. 10) A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marshal approval for cooking. Additionally cooking of anything producing grease laden vapor shall not be allowed under the tents or canopies unless venting is provided. Please see Fire Department for direction. Certificate of State Fire Marshal flame resistancy shall be provided to the National City Fire Department if applicable. Fees can only be waived by City Council. Canopies: Tents: 0 — 400 sf - $0 401 — 500 sf - $353.00 501 — 600 sf - $394.00 601 -- 700 sf - $515.00 0 —200 sf - 2 01 — (+) sf - • $300.00 $600.00 11) Fire Department access into and through the booth areas are to be maintained at all times. • 12) internal combustion power sources that may be used for inflatable rides, cooking booths, etc. shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 13) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the ride. 14) Automobiles and other internal combustion engines shall be a minimum distance of twenty feet (20) from tents and canopies Inflatable Zone. 15) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring Only". 16) A fire safety inspection is to be conducted by the Fire Department prior to operations of the event to include all cooking areas etc. 19 69 of 118 17) Required inspections taking place, after hours, holidays, and weekends will be assessed a minimum of one hundred and ninety one ($191.00) dollars. 18) The Lowrider Association will need to hire (1) one (AMR) American Medical Response Unit to be available on -site to provide First Aid for the 1500 attendees. 19) Every vehicle in attendance will need to have on hand a minimum of one 2A:10BC fire extinguisher tagged with the current certification for their vehicle. Option for the event to provide, see #20 20) The car show may provide event fire extinguishers. This can be accomplished by placing them at a 75 feet layout around car show. Contact the fire department for additional information requirements. 21) No Parking, tents or canopies in the Fire Lane marked by Public Works through the Bowl. Additional no parking posted at the four D Ave. parking stags. 22) Internal combustion power sources that may be used for emergency power shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted prior to start of the event. 23) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure. Internal combustion power shall be at least 20 feet away from the tent. 24) Any electrical power used is to be properly grounded and approved. Extension cords shall be used as "Temporary Wiring" only. Consult building official for requirements. 25) If there are food vendors in booths more fees and/or stipulations may apply there is not enough information on the TUP please provide. 26) You have listed (20) 10'x10' Canopies with a total of 30 food and general vendors, the layout should be more descriptive of these services. More fees and/or stipulations may apply as there is not enough information on the TUP please provide. The event will require an after hours/weekend ($191.00) inspection prior to the start of the event. If you have any questions please feel free to contact me 20 70 of 118 POLICE DEPARTMENT The applicant states that the car show will attract a crowd of approximately 1,500 people but could potentially be larger and they are also requesting to be allowed to "Cruise" Highland Ave for 2 to 3 hours. No security is being hired by the applicant. The National City Police Department cannot approve the "cruising" portion as this violates the National City Municipal Code, 11.68.050. The car show portion of the event will draw in an estimated 1,500 attendees or more and the applicant states that they will have their own security but also state in their application that they will not hire a security company. Because of the size of the crowd, the multiple vehicles in the park, the police department requires the use of National City Police Department Officers for the event. It is the recommendation of the police department that (5) NCPD police officers are on site to manage the crowd. These officers will complement the security that the applicant states in their application that they will have. This is one more officer from last year's event. I was advised by the officers and a sergeant who attended last year's event that they at least or more 1,500 attendees. Due to the popularity of the event last year, it should be expected that this year's event will draw more people and vehicles, requiring the extra officer. Because of the influx of people and traffic into the park, two (2) parking enforcement officers are required to handle the traffic situation as it arises. NCPD will also provide extra patrol with on -duty personnel as available. Again, September 19, 2020 is a Saturday and NCPD will be deploying a regular shift of officers (4-5). There will not be overlapping squads to help. The total cost for police services for (5) Police Officers, 10 hours per officer, will be $3,980.00. The breakdown is for 9.5 hours in the park and %/ hour total for donning and doffing. That would be for a total of 40 hours of overtime, at a pay rate of $79.60 per hour. The total cost for police services for (2) Parking Enforcement Officers, 10 hours per officer, will be $729.20. That would be for a total of 20 hours of overtime, at a pay rate of $36.46 per hour. Total for Police Services= $ 4,709.20 If the "cruising" portion of the event is approved, additional officers may be needed to assist with traffic control and the traffic congestion that is caused by the large amount of vehicles and spectators along Highland Ave. 21 71 of 118 The following page(s) contain the backup material for Agenda Item: Investment transactions for the month ended January 31, 2020. (Finance) Please scroll down to view the backup material. 72 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: Investment transactions for the month ended January 31, 2020. PREPARED BY: R?*. Gt4€40 DEPARTMENT: Finance �a� ��� PHONE: 619-336-4346 APPROVED BY: EXPLANATION: In accordance with California Government Code Section 53646 and Section XIIA of the City of National City's investment policy, a monthly report shall be submitted to the legislative body accounting for transactions made during the reporting period. The attached listing reflects investment transactions of the City of National City's investment portfolio for the month ending January 31, 2020. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `G'v/!t teal APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Accept and file the Investment Transaction Ledger for the month ended January 31, 2020. BOARD / COMMISSION RECOMMENDATION: NA ATTACHMENTS: Investment Transaction Ledger 73 of 118 City of National City Consolidated Account#10218 Transaction Ledger As of January 31, 2020 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 01/03/2020 60934N807 210.44 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 210.44 0.00 210.44 0.00 Purchase 01/07/2020 60934N807 600,000.00 Federated Investors Govt Oblig Fund 1.000 1.27% 600,000.00 0.00 600,000.00 0.00 Inst. Purchase 01/08/2020 60934N807 6,700.00 Federated Investors Govt Oblig Fund 1.000 1.27% 6,700.00 0.00 6,700.00 0.00 Inst. Purchase 01/10/2020 60934N807 6,900.00 Federated Investors Govt Oblig Fund 1.000 1.27% 6,900.00 0.00 6,900.00 0.00 Inst. Purchase 01/11/2020 60934N807 6,600.00 Federated Investors Govt Oblig Fund 1.000 1.27% 6,600.00 0.00 6,600.00 0.00 Inst. Purchase 01/13/2020 60934N807 6,828.13 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 6,828.13 0.00 6,828.13 0.00 Purchase 01/15/2020 60934N807 579.00 Federated Investors Govt Oblig Fund 1.000 1.27% 579.00 0.00 579.00 0.00 Inst. Purchase 01/15/2020 60934N807 148.33 Federated Investors Govt Oblig Fund 1.000 1.27% 148.33 0.00 148.33 0.00 Inst. Purchase 01/15/2020 60934N807 613.33 Federated Investors Govt Oblig Fund 1.000 1.27% 613.33 0.00 613.33 0.00 Inst. Purchase 01/15/2020 60934N807 211.79 Federated Investors Govt Oblig Fund 1.000 1.27% 211.79 0.00 211.79 0.00 Inst. Purchase 01/15/2020 60934N807 482.50 Federated Investors Govt Oblig Fund 1.000 1.27% 482.50 0.00 482.50 0.00 Inst. Purchase 01/15/2020 60934N807 280.25 Federated Investors Govt Oblig Fund 1.000 1.27% 280.25 0.00 280.25 0.00 Inst. Purchase 01/15/2020 60934N807 38,111.58 Federated Investors Govt Oblig Fund 1.000 1.27% 38,111.58 0.00 38,111.58 0.00 Inst. Purchase 01/15/2020 60934N807 17,908.29 Federated Investors Govt Oblig Fund 1.000 1.27% 17,908.29 0.00 17,908.29 0.00 Inst. Purchase 01/15/2020 60934N807 25,700.39 Federated Investors Govt Oblig Fund 1.000 1.27% 25,700.39 0.00 25,700.39 0.00 Inst. Purchase 01/15/2020 90LAIF$00 31,974.47 Local Agency Investment Fund State 1.000 2.03% 31,974.47 0.00 31,974.47 Pool 0.00 Chandler Asset Management - CONFIDENTIAL Page 9 Execution Time: 3/9/2020 74 of 118 City of National City Consolidated Account#10218 Transaction Ledger As of January 31, 2020 CM Transaction Type Settlement Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss ACQUISITIONS Purchase 01/17/2020 3135G0X24 625,000.00 FNMA Note 1.625% Due 1/7/2025 99.688 1.69% 623,050.00 197.48 623,247.48 0.00 Purchase 01/21/2020 60934N807 626.87 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 626.87 0.00 626.87 0.00 Purchase 01/21/2020 60934N807 438.96 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 438.96 0.00 438.96 0.00 Purchase 01/21/2020 60934N807 11,015.85 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 11,015.85 0.00 11,015.85 0.00 Purchase 01/25/2020 60934N807 5,625.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 5,625.00 0.00 5,625.00 0.00 Purchase 01/28/2020 60934N807 4,900.00 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 4,900.00 0.00 4,900.00 0.00 Purchase Purchase 01/29/2020 60934N807 01/31/2020 60934N807 Purchase 01/31/2020 60934N807 4,700.00 Federated Investors Govt Oblig Fund Inst. 490,000.00 Federated Investors Govt Oblig Fund Inst. 10,962.50 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 4,700.00 1.000 1.22% 490,000.00 1.000 1.22% 10,962.50 0.00 0.00 0.00 4,700.00 490,000.00 10,962.50 0.00 0.00 0.00 Subtotal 1,896,517.68 1,894,567.68 197.48 1,894,765.16 0.00 Security Contribution 01/31/2020 90SDCP$00 195,000.00 County of San Diego Pooled Investment 1.000 Pool 195,000.00 0.00 195,000.00 0.00 Subtotal 195,000.00 195,000.00 0.00 195,000.00 0.00 TOTAL ACQUISITIONS 2,091,517.68 2,089,567.68 197.48 2,089,765.16 0.00 DISPOSITIONS Sale 01/17/2020 60934N807 623,247.48 Federated Investors Govt Oblig Fund Inst. 1.000 1.27% 623,247.48 0.00 623,247.48 0.00 Subtotal 623,247.48 623,247.48 0.00 623,247.48 0.00 Paydown 01/15/2020 02582JHE3 0.00 American Express Credit Trust 2017-3 A 100.000 1.77% Due 11/15/2022 0.00 280.25 280.25 0.00 Chandler Asset Management - CONFIDENTIAL Page 10 Execution Time: 3/9/2020 75 of 118 City of National City Consolidated Account#10218 Transaction Ledger As of January 31, 2020 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Paydown 01/15/2020 02587AAJ3 0.00 American Express Credit Trust 2017-1 A 100.000 1.93% Due 9/15/2022 0.00 482.50 482.50 0.00 Paydown 01/15/2020 161571GX6 0.00 Chase Issuance Trust 2015-A4 A4 100.000 1.84% Due 4/15/2022 0.00 613.33 613.33 0.00 Paydown 01/15/2020 43815NAC8 0.00 Honda Auto Receivables Trust 2019-3 100.000 0.00 148.33 148.33 0.00 A3 1.78% Due 8/15/2023 Paydown 01/15/2020 477870AC3 0.00 John Deere Owner Trust 2019-B A3 100.000 0.00 211.79 211.79 0.00 2.21% Due 12/15/2023 Paydown 01/15/2020 47788EAB4 37,825.71 John Deere Owner Trust 2018-B A2 100.000 37,825.71 285.87 38,111.58 1.55 2.83% Due 4/15/2021 Paydown 01/15/2020 47789JAB2 17,505.94 John Deere Owner Trust 2019-A A2 100.000 17,505.94 402.35 17,908.29 0.80 2.85% Due 12/15/2021 Paydown 01/15/2020 65479JAD5 0.00 Nissan Auto Receivables Owner 2019-C 100.000 0.00 579.00 579.00 0.00 A3 1.93% Due 7/15/2024 Paydown 01/15/2020 89238KAD4 25,215.45 Toyota Auto Receivables Trust 2017-D 100.000 A3 1.93% Due 1/18/2022 25,215.45 484.94 25,700.39 69.94 Paydown 01/21/2020 43814UAG4 0.00 Honda Auto Receivables Trust 2018-2 100.000 0.00 438.96 438.96 0.00 A3 3.01% Due 5/18/2022 Paydown 01/21/2020 43814WAB1 10,749.14 Honda Auto Receivables Trust 2019-1 100.000 10,749.14 266.71 11,015.85 0.69 A2 2.75% Due 9/20/2021 Paydown 01/21/2020 43815HAC1 0.00 Honda Auto Receivables Trust 2018-3 100.000 0.00 626.87 626.87 0.00 A3 2.95% Due 8/22/2022 Subtotal 91,296.24 91,296.24 4,820.90 96,117.14 72.98 Maturity 01/07/2020 89233GA71 600,000.00 Toyota Motor Credit Discount CP 98.995 593,972.33 6,027.67 600,000.00 0.00 2.14% Due 1/7/2020 Chandler Asset Management - CONFIDENTIAL Page 11 Execution Time: 3/9/2020 76 of 118 City of National City Consolidated Account#10218 Transaction Ledger As of January 31, 2020 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss DISPOSITIONS Maturity 01/31/2020 912828UL2 490,000.00 US Treasury Note 1.375% Due 1/31/2020 100.000 490,000.00 0.00 490,000.00 687.42 Subtotal 1,090,000.00 1,083,972.33 6,027.67 1,090,000.00 687.42 Security 01/06/2020 60934N807 2,259.21 Federated Investors Govt Oblig Fund 1.000 Withdrawal Inst. 2,259.21 0.00 2,259.21 0.00 Subtotal 2,259.21 2,259.21 0.00 2,259.21 0.00 TOTAL DISPOSITIONS 1,806,802.93 1,800,775.26 10,848.57 1,811,623.83 760.40 OTHER TRANSACTIONS Interest 01/08/2020 89236TFS9 400,000.00 Toyota Motor Credit Corp Note 0.000 6,700.00 0.00 6,700.00 0.00 3.35% Due 1/8/2024 Interest 01/10/2020 24422EUR8 400,000.00 John Deere Capital Corp Note 0.000 6,900.00 0.00 6,900.00 0.00 3.45% Due 1/10/2024 Interest 01/11/2020 06051GEU9 400,000.00 Bank of America Corp Note 0.000 6,600.00 0.00 6,600.00 0.00 3.3% Due 1/11/2023 Interest 01/13/2020 3137EADB2 575,000.00 FHLMC Note 2.375% Due 1/13/2022 0.000 6,828.13 0.00 6,828.13 0.00 Interest 01/25/2020 45950KCM0 500,000.00 International Finance Corp Note 0.000 5,625.00 0.00 5,625.00 0.00 2.25% Due 1/25/2021 Interest 01/28/2020 69353RFE3 400,000.00 PNC Bank Callable Note Cont 6/28/2022 0.000 4,900.00 0.00 4,900.00 0.00 Interest 2.45% Due 7/28/2022 01/29/2020 91159HHL7 400,000.00 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 1/29/2021 Interest Interest 0.000 4,700.00 0.00 4,700.00 0.00 01/31/2020 912828576 600,000.00 US Treasury Note 1.125% Due 7/31/2021 01/31/2020 912828UL2 490,000.00 US Treasury Note 1.375% Due 1/31/2020 0.000 0.000 3,375.00 0.00 3,375.00 0.00 3,368.75 0.00 3,368.75 0.00 Chandler Asset Management - CONFIDENTIAL Page 12 Execution Time: 3/9/2020 77 of 118 City of National City Consolidated Account#10218 Transaction Ledger As of January 31, 2020 CM Transaction Settlement Type Date CUSIP Quantity Security Description c Price Aq/Disp Yield Amount Interest Pur/Sold Total Amount Gain/Loss OTHER TRANSACTIONS Interest 01/31/2020 912828V72 450,000.00 US Treasury Note 1.875% Due 1/31/2022 0.000 4,218.75 0.00 4,218.75 0.00 Subtotal 4,615,000.00 53,215.63 0.00 53,215.63 0.00 Dividend 01/03/2020 60934N807 133,910.84 Federated Investors Govt Oblig Fund 0.000 210.44 0.00 210.44 0.00 Inst. Dividend 01/15/2020 9OLAIF$00 511,584,474.84 Local Agency Investment Fund State 0.000 31,974.47 0.00 31,974.47 0.00 Pool Subtotal 511,718,385.68 32,184.91 0.00 32,184.91 0.00 TOTAL OTHER TRANSACTIONS 516,333,385.68 85,400.54 0.00 85,400.54 0.00 Chandler Asset Management - CONFIDENTIAL Page 13 Execution Time: 3/9/2020 78 of 118 The following page(s) contain the backup material for Agenda Item: Warrant Register #36 for the period of 2/26/20 through 3/3/20 in the amount of $1,443,903.30. (Finance) Please scroll down to view the backup material. 79 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #36 for the period of 2/26/20 through 3/3/20 in the amount of $1,443,903.30. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: Per Government Section Code 37208, attached are the warrants issued for the period 2/26/20 - 3/3/20. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Health Net Inc 346599 81,626.67 GRP# R1192A — Feb 2020 Innovative Construction 346650 51,207.00 Euclid Bicycle & Ped Enh. FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,443,903.30. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,443,903.30 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 36 80 of 118 \ l / CALIFORNIA .*+ NATIONAL, iTy Oti:.i TNCRPoRATria' WARRANT REGISTER # 36 3/3/2020 PAYEE DESCRIPTION CHK NO DATE AMOUNT ACEDO, I RETIREE HEALTH BENEFITS / MARCH 2020 346520 3/3/20 160.00 ANDERSON, E RETIREE HEALTH BENEFITS / MARCH 2020 346521 3/3/20 110.00 BEARD, P RETIREE HEALTH BENEFITS / MARCH 2020 346522 3/3/20 70.00 BECK, L RETIREE HEALTH BENEFITS / MARCH 2020 346523 3/3/20 140.00 BISHOP, R RETIREE HEALTH BENEFITS / MARCH 2020 346524 3/3/20 110.00 BOEGLER, C RETIREE HEALTH BENEFITS / MARCH 2020 346525 3/3/20 260.00 BULL, P RETIREE HEALTH BENEFITS / MARCH 2020 346526 3/3/20 580.00 CAMEON, C RETIREE HEALTH BENEFITS / MARCH 2020 346527 3/3/20 400.00 CARRILLO, R RETIREE HEALTH BENEFITS / MARCH 2020 346528 3/3/20 290.00 COLE, L RETIREE HEALTH BENEFITS / MARCH 2020 346529 3/3/20 165.00 COLLINSON, C RETIREE HEALTH BENEFITS / MARCH 2020 346530 3/3/20 420.00 CONDON, D RETIREE HEALTH BENEFITS / MARCH 2020 346531 3/3/20 280.00 CORDERO, E RETIREE HEALTH BENEFITS / MARCH 2020 346532 3/3/20 520.00 CORPUZ, T RETIREE HEALTH BENEFITS / MARCH 2020 346533 3/3/20 140.00 DANESHFAR, Z RETIREE HEALTH BENEFITS / MARCH 2020 346534 3/3/20 250.00 DEESE, L RETIREE HEALTH BENEFITS / MARCH 2020 346535 3/3/20 660.00 DESROCHERS, P RETIREE HEALTH BENEFITS / MARCH 2020 346536 3/3/20 110.00 DIAZ, M RETIREE HEALTH BENEFITS / MARCH 2020 346537 3/3/20 680.00 DILLARD, S RETIREE HEALTH BENEFITS / MARCH 2020 346538 3/3/20 480.00 DREDGE, J RETIREE HEALTH BENEFITS / MARCH 2020 346539 3/3/20 250.00 EISER III, G RETIREE HEALTH BENEFITS / MARCH 2020 346540 3/3/20 250.00 ESPIRITU, D RETIREE HEALTH BENEFITS / MARCH 2020 346541 3/3/20 620.00 ETZLER, J RETIREE HEALTH BENEFITS / MARCH 2020 346542 3/3/20 460.00 FABINSKI, D RETIREE HEALTH BENEFITS / MARCH 2020 346543 3/3/20 220.00 FERNANDEZ, R RETIREE HEALTH BENEFITS / MARCH 2020 346544 3/3/20 270.00 FIFIELD, K RETIREE HEALTH BENEFITS / MARCH 2020 346545 3/3/20 540.00 GAUT, A RETIREE HEALTH BENEFITS / MARCH 2020 346546 3/3/20 700.00 GELSKEY, K RETIREE HEALTH BENEFITS / MARCH 2020 346547 3/3/20 115.00 GIBBS JR, R RETIREE HEALTH BENEFITS / MARCH 2020 346548 3/3/20 120.00 GONZALES, M RETIREE HEALTH BENEFITS / MARCH 2020 346549 3/3/20 480.00 HANSON, E RETIREE HEALTH BENEFITS / MARCH 2020 346550 3/3/20 135.00 HARLAN, M RETIREE HEALTH BENEFITS / MARCH 2020 346551 3/3/20 500.00 HAUG, S RETIREE HEALTH BENEFITS / MARCH 2020 346552 3/3/20 120.00 HERNANDEZ, M RETIREE HEALTH BENEFITS / MARCH 2020 346553 3/3/20 600.00 HERNANDEZ, R RETIREE HEALTH BENEFITS / MARCH 2020 346554 3/3/20 400.00 HODGES, B RETIREE HEALTH BENEFITS / MARCH 2020 346555 3/3/20 200.00 IBARRA, J RETIREE HEALTH BENEFITS / MARCH 2020 346556 3/3/20 780.00 JAMES, R RETIREE HEALTH BENEFITS / MARCH 2020 346557 3/3/20 140.00 JONES, D RETIREE HEALTH BENEFITS / MARCH 2020 346558 3/3/20 480.00 JUNIEL, R RETIREE HEALTH BENEFITS / MARCH 2020 346559 3/3/20 50.00 KIMBLE, R RETIREE HEALTH BENEFITS / MARCH 2020 346560 3/3/20 300.00 KLOS, F RETIREE HEALTH BENEFITS / MARCH 2020 346561 3/3/20 480.00 LEACH, D RETIREE HEALTH BENEFITS / MARCH 2020 346562 3/3/20 600.00 LIMFUECO, M RETIREE HEALTH BENEFITS / MARCH 2020 346563 3/3/20 160.00 MATIENZO, M RETIREE HEALTH BENEFITS / MARCH 2020 346564 3/3/20 100.00 MC CABE, T RETIREE HEALTH BENEFITS / MARCH 2020 346565 3/3/20 280.00 MCDANIEL, P RETIREE HEALTH BENEFITS / MARCH 2020 346566 3/3/20 290.00 MEDINA, R RETIREE HEALTH BENEFITS / MARCH 2020 346567 3/3/20 105.00 MENDOZA, G RETIREE HEALTH BENEFITS / MARCH 2020 346568 3/3/20 790 00 1/4 81 of 118 \ l / CALIFORNIA .*+ I,O�� yl��j,AL iTy Oti:.i TNCRPoRATria' WARRANT REGISTER # 36 3/3/2020 PAYEE DESCRIPTION CHK NO DATE AMOUNT MINER, D RETIREE HEALTH BENEFITS / MARCH 2020 346569 3/3/20 580.00 MORRISON, R RETIREE HEALTH BENEFITS / MARCH 2020 346570 3/3/20 520.00 NAGLE, D RETIREE HEALTH BENEFITS / MARCH 2020 346571 3/3/20 460.00 NOTEWARE, D RETIREE HEALTH BENEFITS / MARCH 2020 346572 3/3/20 120.00 OLIVARES, G RETIREE HEALTH BENEFITS / MARCH 2020 346573 3/3/20 280.00 OLIVERIA, H RETIREE HEALTH BENEFITS / MARCH 2020 346574 3/3/20 360.00 PAUU JR, P RETIREE HEALTH BENEFITS / MARCH 2020 346575 3/3/20 340.00 PEASE JR, D RETIREE HEALTH BENEFITS / MARCH 2020 346576 3/3/20 140.00 PETERS, S RETIREE HEALTH BENEFITS / MARCH 2020 346577 3/3/20 290.00 POST, R RETIREE HEALTH BENEFITS / MARCH 2020 346578 3/3/20 280.00 RAY, S RETIREE HEALTH BENEFITS / MARCH 2020 346579 3/3/20 190.00 ROARK, L RETIREE HEALTH BENEFITS / MARCH 2020 346580 3/3/20 135.00 RODRIGUEZ, M RETIREE HEALTH BENEFITS / MARCH 2020 346581 3/3/20 260.00 RUIZ, J RETIREE HEALTH BENEFITS / MARCH 2020 346582 3/3/20 310.00 SANCHEZ, L RETIREE HEALTH BENEFITS / MARCH 2020 346583 3/3/20 330.00 SERVATIUS, J RETIREE HEALTH BENEFITS / MARCH 2020 346584 3/3/20 340.00 SHOEMSKER, M RETIREE HEALTH BENEFITS / MARCH 2020 346585 3/3/20 480.00 SHORT, C RETIREE HEALTH BENEFITS / MARCH 2020 346586 3/3/20 300.00 SMITH, J RETIREE HEALTH BENEFITS / MARCH 2020 346587 3/3/20 320.00 STEWART, W RETIREE HEALTH BENEFITS / MARCH 2020 346588 3/3/20 200.00 STRASEN, W RETIREE HEALTH BENEFITS / MARCH 2020 346589 3/3/20 135.00 TIPTON, B RETIREE HEALTH BENEFITS / MARCH 2020 346590 3/3/20 250.00 VERRY, L RETIREE HEALTH BENEFITS / MARCH 2020 346591 3/3/20 280.00 VILLAGOMEZ, J RETIREE HEALTH BENEFITS / MARCH 2020 346592 3/3/20 480.00 WHITE, J RETIREE HEALTH BENEFITS / MARCH 2020 346593 3/3/20 230.00 YBARRA, A RETIREE HEALTH BENEFITS / MARCH 2020 346594 3/3/20 660.00 RETIREE HEALTH BENEFITS 24,130.00 ANDERSON, S REFUND / B OF A PLAN FUND DEDUCTION 346595 3/3/20 873.00 CITY OF NATIONAL CITY PETTY CASH REPLENISHMENT - SEPT - JAN 20 346596 3/3/20 411.25 HEALTH NET GRP# N7177A - FEB 2020 346597 3/3/20 1,860.36 HEALTH NET GRP# N7176F - FEB 2020 346598 3/3/20 1,598.46 HEALTH NET INC GRP# R1192A - FEB 2020 346599 3/3/20 81,626.67 HEALTH NET INC GRP# 57135A - FEB 2020 346600 3/3/20 2,504.29 HEALTH NET INC GRP# 57135M - FEB 2020 346601 3/3/20 1,252.16 KAISER FOUNDATION HEALTH PLANS GRP# 104220-01, 06, 07 - JAN 2020 346602 3/3/20 20,085.04 KAISER FOUNDATION HEALTH PLANS GRP# 104220-03, 09 - FEB 2020 346603 3/3/20 7,444.04 KAISER FOUNDATION HEALTH PLANS GRP# 104220-03, 09 - JAN 2020 346604 3/3/20 6,938.76 KAISER FOUNDATION HEALTH PLANS GRP# 104220-05 - JAN 2020 346605 3/3/20 3,951.61 KAISER FOUNDATION HEALTH PLANS GRP# 104220-7002- JAN 2020 346606 3/3/20 1,632.72 LIFE ASSIST INC IC3780, PARALLAX EYEWEAR, CLEAR LENS- 346607 3/3/20 217.50 MINUTEMAN PRESS ANNUAL BUDGET BOOOKS FOR FY20 346608 3/3/20 1,372.89 PE, R REFUND / B OF A PLAN FUND DEDUCTION 346609 3/3/20 14.66 PRO BUILD COMPANY MOP 45707 GENERAL SUPPLIES - PW 346610 3/3/20 4,764.83 SABALA, A REFUND / B OF A PLAN FUND DEDUCTION 346611 3/3/20 368.00 SHEPHARD, S REFUND / B OF A PLAN FUND DEDUCTION 346612 3/3/20 1,069.36 ACME SAFETY & SUPPLY CORP ANCHOR STAND 346613 3/3/20 144.20 ALDEMCO FOOD / NUTRITION 346614 3/3/20 4,057.22 ALL FRESH PRODUCTS FOOD / NUTRITION 346615 3/3/20 684.84 ARROWHEAD FORENSIC PRODUCTS P&E SUPPLIES / PD 346616 3/3/20 1.631.25 2/4 82 of 118 PAYEE AT&T BALL KIA BETTER IMPACT USA INC BROADWAY AUTO GLASS CALIFORNIA ELECTRIC SUPPLY CDWG CDWG CEKANDER, L CHRISTENSEN & SPATH LLP CLAIMS MANAGEMENT ASSOCIATES CLEAR WATER TECHNOLOGIES LLC CLF WAREHOUSE INC COCINA ARTESANAL COX COMMUNICATIONS CSA SAN DIEGO COUNTY DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DAY WIRELESS SYSTEMS D-MAX ENGINEERING INC DURAN, D ENDURA LLC ENNIS FLINT INC EPIC LAND SOLUTIONS INC FACTORY MOTOR PARTS GRAINGER HAAKER EQUIPMENT COMPANY HEALTH NET HOUSING CALIFORNIA INNOVATIVE CONSTRUCTION JM NATIONAL CITY SD LLC LASER SAVER INC LCPTRACKER INC LOPEZ, L LOPEZ, TERESA YOLANDA MANGANIELLO, S MCDOUGAL LOVE ECKIS MCDOUGAL LOVE ECKIS NATIONAL CITY AUTO TRIM NATIONAL CITY ELECTRIC NATIONAL CITY MOTORCYCLES O'REILLY AUTO PARTS PADRE JANITORIAL SUPPLIES PALMA, A PARTS AUTHORITY METRO LLC \ l / CALIFORNIA .*+ I,O�� yl��j,AL iTy Oti:.i TNCRPoRATria' WARRANT REGISTER # 36 3/3/2020 DESCRIPTION AT&T SBC ANNUAL PHONE SERVICE FOR FY20 KIA OPTIMA CAR PARTS BETTER IMPACT RENEWAL OFFSITE WINDOW TINT, REPAIR, AND MOP 45698 ELECTRIC SUPPLIES - PW NIMBLE STORAGE CAREPACK / MIS CISCO HARDDRIVE 600 GB 12GB/S- TRAINING REIMB CPTED BASIC CEKANDER ATTORNEY SERVICES: FIRST TIME HOME BUYER PROFESSIONAL SERVICES WATER TREATMENT SERVICE AGREEMENT MOP 80331 AUTO SUPPLIES - PW CATERING - STATE OF THE CITY COX DATA VIDEO SERVICES FY20 CDBG AGREEMENT: CSA SAN DIEGO COUNTY LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST RADIO SERVICE T&A90413 HABITAT 4 HUMANATY TRAINING REIMB ARIDE DURAN DISPATCH CHAIRS TRAFFIC PAINT APPRAISAL OF BAY MARINA DRIVE & CLEVELAN MOP 82766 AUTO SUPPLIES - PW MOP 65179 GENERAL SUPPLIES - PW STREET SWEEPER REPAIR GRP# R1192R - FEB 2020 2020 ANNUAL HOUSING CALIFORNIA CONFERENCE EUCLID BICYCLE & PED. ENH. CATERING - STATE OF THE CITY MOP 04840. INK CARTRIDGES / PD LCP TRACKER ANNUAL RENEWAL TRAINING MILEAGE REIMBURSEMENT SENIOR CENTER TRASLATOR INTERPRETER TRAVEL REIMBURSEMENT LIABILITY CLAIM COST LIABILITY CLAIM COST R&M CITY VEHICLES AS NEEDED FY 2020 CITYWIDE ON -SITE ELECTRICAL SERVICE AND REPAIR FOR EMERGENCY MOP 75877 GENERAL SUPPLIES - PW CONSUMABLES NUTRITION MILEAGE REIMB TO REGIONAL MEETING MOP 75943 AUTO SUPPLIES - PW CHK NO 346617 346618 346619 346620 346621 346622 346623 346624 346625 346626 346627 346628 346629 346630 346631 346632 346633 346634 346635 346636 346637 346638 346639 346640 346641 346642 346643 346644 346645 346646 346647 346648 346649 346650 346651 346652 346653 346654 346655 346656 346657 346658 346659 346660 346661 346662 346663 346664 346665 DATE 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 3/3/20 AMOUNT 524.66 463.34 425.00 469.00 618.64 19,445.48 2,013.15 205.34 5,850.00 6,400.00 475.00 487.46 200.00 174.00 7,078.16 7,970.75 2,887.50 1,653.98 1,092.50 1,049.66 580.00 320.30 5,116.02 1,816.21 44.75 5,048.82 2,129.96 3,500.00 94.22 440.32 18,612.41 832.36 475.00 51,207.00 74.99 260.78 4,267.00 61.71 160.00 163.07 1,316.25 809.83 278.56 395.00 978.85 11.66 2,918.64 20.11 348 71 3/4 83 of 118 PAYEE PARTS AUTHORITY METRO LLC PENSKE FORD PORTILLO CONCRETE INC POWERSTRIDE BATTERY CO INC PROFORCE LAW ENFORCEMENT PRUDENTIAL OVERALL SUPPLY RDO EQUIPMENT CO RED TRUCK FIRE & SAFETY CO REDDY, R SDG&E SEAPORT MEAT COMPANY SEGAL, M SHARP ELECTRONICS CORPORATION SMART & FINAL SMART & FINAL SOUTH BAY COMMUNITY SERVICES SOUTHERN CALIF TRUCK STOP SPEEDPRO IMAGING STAPLES BUSINESS ADVANTAGE STAPLES BUSINESS ADVANTAGE SWEETWATER AUTHORITY SYSCO SAN DIEGO INC THE LINE PRINTING COMPANY INC THE SHERWIN WILLIAMS CO VALLEY INDUSTRIAL SPECIALTIES VASQUEZ, XAVIER VILLA MANILA VULCAN MATERIALS COMPANY WAXIE SANITARY SUPPLY WEST COAST ARBORISTS INC WEST PAYMENT CENTER W ETMORES NAPOLEONE PIZZA HOUSE SECTION 8 HAPS \ l / CALIFORNIA .*+ I, O�� yl��j, AL ? ; 3. TNCURPonp oRATVD WARRANT REGISTER # 36 3/3/2020 DESCRIPTION MOP 75943 AUTO SUPPLIES - PW R&M CITY VEHICLES FOR FY 2019 PALM AVE ROAD REHAB PROJECT CIP 19-05 MOP 67839 AUTO SUPPLIES - PW TASER CARTRIDGES AND TASER MOP 45742 LAUNDRY SERVICES - PW BELT / PW CITYWIDE, ON -SITE FIRE EXTINGUISHER TRAVEL EXPENSE REPORT GAS & ELECTRIC UTILITIES FOR PW FY 2020 FOOD / NUTRITION TRAINING REIM SOCIAL MEDIA SEGAL MAINTENANCE 20 SHARP COPIERS FOR FY20 MOP CREDIT CARD STATEMENT CASA DE SALUD SNACKS SBCS DVRT CDBG AGREEMENT FY 20 MOP 45758 AUTO SUPPLIES - PW JOIN NCPD STICKERS CAMACHO REC SUPPLIES SAFE FOR EL TOYON OFFICE SUPPLIES/ COUNCIL WATER BILL FOR FACILITIES FY 2020 FOOD NUTRITION PRINTING MATERIAL FOR STATE OF THE CITY MOP 77816 PAINT SUPPLIES - PW MOP 46453 GENERAL SUPPLIES - PW VIDEO DOCUMENTATION - STATE OF THE CITY CATERING - STATE OF THE CITY HOT ASPHALTS MISCELLANEOUS JANITORIAL SUPPLIES ARBORIST SERVICES INVESTIGATION MOP 80333 AUTO SUPPLIES - PW CATERING - STATE OF THE CITY Start Date 2/26/2020 End Date 3/3/2020 CHK NO DATE AMOUNT 346666 3/3/20 93.79 346667 3/3/20 317.30 346668 3/3/20 28,500.00 346669 3/3/20 283.75 346670 3/3/20 15,707.00 346671 3/3/20 887.43 346672 3/3/20 90.57 346673 3/3/20 1,947.41 346674 3/3/20 12.65 346675 3/3/20 30,881.75 346676 3/3/20 713.43 346677 3/3/20 109.92 346678 3/3/20 3,237.84 346679 3/3/20 271.41 346680 3/3/20 145.56 346681 3/3/20 4,590.33 346682 3/3/20 51.51 346683 3/3/20 85.35 346684 3/3/20 650.94 346685 3/3/20 15.94 346686 3/3/20 1,164.84 346687 3/3/20 6,339.26 346688 3/3/20 3,614.85 346689 3/3/20 253.44 346690 3/3/20 607.91 346691 3/3/20 1,500.00 346692 3/3/20 122.34 346693 3/3/20 357.95 346694 3/3/20 2,467.03 346695 3/3/20 14,700.00 346696 3/3/20 608.63 346697 3/3/20 14.31 346698 3/3/20 700.00 A/P Total 451,443.70 992,459.60 GRAND TOTAL $ 1,443,903.30 4/4 84 of 118 The following page(s) contain the backup material for Agenda Item: Warrant Register #37 for the period of 3/4/20 through 3/10/20 in the amount of $1,806,802.44. (Finance) Please scroll down to view the backup material. 85 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #37 for the period of 3/4/20 through 3/10/20 in the amount of $1,806,802.44. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: Per Government Section Code 37208, attached are the warrants issued for the period 3/4/20 - 3/10/20. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation EsGil Corporation 346734 69,918.07 EsGil — Permit & Inspection Service Geosytec Consultants Inc 346739 119,096.91 CNC as Needed Services Kaiser Foundation HP 346746 191,064.68 Group# 104220-0002 — Feb 2020 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,806,802.44. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,806,802.44 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 37 db Ot 118 CALIFORNIA °-4i PAYEE ACE UNIFORMS & ACCESSORIES INC AETNA BEHAVIORAL HEALTH ALTA LANGUAGE SERVICES INC AT&T AT&T BENNETT BOWEN & LIGHTHOUSE INC BLACK, N BOOT WORLD CAPF CALIFA GROUP CALIFORNIA ELECTRIC SUPPLY CALIFORNIA LAW ENFORCEMENT CHRISTENSEN & SPATH LLP CLF WAREHOUSE INC COHERO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COUNTY OF SAN DIEGO COX COMMUNICATIONS CRUZ, J DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DALEY & HEFT LLP DAY WIRELESS SYSTEMS (20) DELGADO, E DISCOUNT SPECIALTY CHEMICALS DURON, C ESGIL CORPORATION EXOS COMMUNITY SERVICES LLC FACTORY MOTOR PARTS FEDEX GBS FENCE GEOSYNTEC CONSULTANTS INC GRAINGER HAAKER EQUIPMENT COMPANY HANSON AGGREGATES PACIFIC HAWTHORNE MACHINERY HUB CONSTRUCTION KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS KAISER FOUNDATION HEALTH PLANS NATIONAL IT IN'CORFOILATEn WARRANT REGISTER # 37 3/10/2020 DESCRIPTION STATION UNIFORMS EMPLOYEE ASSISTANCE PROGRAM - MARCH EMPLOYEE BILINGUAL TESTING AT&T SBC ANNUAL PHONE SERVICE FOR FY20 AT&T SBC ANNUAL PHONE SERVICE FOR FY20 REVERSIBLE JACKETS VARIOUS SIZES EDUCATION REIMBURSEMENT MOP 64096 SAFETY WEARING APPAREL - PW FIRE LTD - MARCH 2020 CALIFA BROADBAND FY20 FIXTURE / PW PD LTD - MARCH 2020 ATTORNEY SERVICES FOR 8TH & B PROJECT AC MOP 80331 AUTO SUPPLIES - PW RMS SUPPORT SERVICES ANNUAL RENEWAL CO OF SD PARKING CITATION REVENUE / AUG CO OF SD PARKING CITATION REVENUE / FEB CO OF SD PARKING CITATION REVENUE / SEP CO OF SD PARKING CITATION REVENUE / JAN CO OF SD PARKING CITATION REVENUE / NOV CO OF SD PARKING CITATION REVENUE / OCT CO OF SD PARKING CITATION REVENUE / DEC NEXTGEN REGIONAL COMMUNICATIONS SYSTEM COX DATA VIDEO SERVICES FY20 TRAINING ADV LDG HNR GRD CRUZ J LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST LIABILITY CLAIM COST COMMUNICATIONS EQUIPMENT SERVICE CASA DE SALUD SNACKS AND OFFICE SUPPLIES URIC SALT REMOVER EDUCATION REIMBURSEMENT ESGIL - PERMIT & INSPECTION SERVICES MANAGEMENT FEES - MOP 82766 AUTO SUPPLIES - PW FED EX FEE T&A90360 3301 FAIRLOMAS RD. CNC AS NEEDED SERVICES MOP 65179 GENERAL SUPPLIES - PW WIRE SKID / PW INFIELD SOIL A-1 RED KEYS / PW 1 1/2 X4X 10 EXPANSION JOINT GROUP# 104220-0002 - FEB 2020 GRP# 104220-01, 06, 07 - FEB 2020 GROUP# 104220-05 - FEB 2020 GRP# 104220-09, FEB 2020 CHK NO 346699 346700 346701 346702 346703 346704 346705 346706 346707 346708 346709 346710 346711 346712 346713 346714 346715 346716 346717 346718 346719 346720 346721 346722 346723 346724 346725 346726 346727 346728 346729 346730 346731 346732 346734 346735 346736 346737 346738 346739 346740 346741 346742 346743 346744 346745 346746 346747 346748 DATE 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 3/10/20 AMOUNT 3,059.41 1,045.36 132.00 2,286.60 93.24 418.68 375.37 690.35 1,062.00 4,887.94 1,104.36 2,058.00 843.75 530.26 28,000.00 14,329.00 10,707.50 8,235.00 8,142.50 6,120.50 5,900.00 5,833.00 9,063.00 445.22 538.25 8,353.96 8,133.96 2,448.22 1,973.36 420.30 675.75 128.78 231.97 300.00 69,918.07 30,740.63 128.00 22.90 568.08 119,096.91 230.18 91.20 262.91 65.90 42.78 191,064.68 20,688.34 5,830.46 1/2 87 of 118 CALIFORNIA °-4i PAYEE LASER SAVER INC LIEBERT CASSIDY WHITMORE MCDOUGAL LOVE ECKIS NAPA AUTO PARTS NATIONAL CREDIT REPORTING OFFICE SOLUTIONS BUSINESS O'REILLY AUTO PARTS PARTS AUTHORITY METRO LLC PCS MOBILE POWERSTRIDE BATTERY CO INC PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY PTS QUAL CHEM CORPORATION QUESTYS SOLUTIONS REDDY, R RIVERSIDE COUNTY SHERIFF DEPT SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SASI SCST INC SEECLICKFIX INC SMART SOURCE OF CALIFORNIA LLC SOUTHERN CALIF TRUCK STOP SOUTHWEST SIGNAL SERVICE SPOK INC STAPLES BUSINESS ADVANTAGE STILES, J SWAGIT PRODUCTION LLC THE ALTUM GROUP THE SHERWIN WILLIAMS CO TOPECO PRODUCTS T'S & SIGNS U S BANK VERIZON WIRELESS VISION SERVICE PLAN VULCAN MATERIALS COMPANY WESTFLEX INDUSTRIAL WETMORES WILLY'S ELECTRONIC SUPPLY Z A P MANUFACTURING INC PAYROLL Pay period Start Date 4 2/11/2020 NATIONAL IT INCORFOILATEn WARRANT REGISTER # 37 3/10/2020 DESCRIPTION MOP 45725, FIRE CHARGES PERSONNEL MATTER LIABILITY CLAIM COST MOP 45735 GENERAL SUPPLIES - PW PAY FOR BACKGROUND CREDIT REPORTS MOP83776.OFFICE SUPPLIES/ENG. MOP 75877 AUTO SUPPLIES - PW MOP 75943 AUTO SUPPLIES - PW CF-VZSU46AU, BATTERY PACK FOR CF-30K MOP 67839 AUTO SUPPLIES - PW TEMPORARY SERVICES / NSD MOP 45742 LAUNDRY SERVICES - PW PAYPHONE SERVICES 5 GALLON GRANULAR SEWER MAINTAINER QUESTYS WORKFLOW DESIGN, TRAINING TRAVEL EXPENSE REPORT TRAINING TUITION DISPATCH SILVIA TRAINING 122POLICEACEMDY 2 STUDENTS TRAINING TUITION FTO UPD 2 FEB3 DEBIT CARD CHARGES / FEB 2020 EUCLID AVE. BICYCLE & PED. ENH. SEECLICKFIX ANNUAL RENEWAL MOP 63845, FIRE CHARGES MOP 45758 GENERAL SUPPLIES - PW LIGHTING SERVICES / JAN 2020 METROCALL PAGING FOR FY20 OFFICE SUPPLIES EDUCATION REIMBURSEMENT SWAGIT WEBCASTING FOR FY20 AMORTIZATION - THE ALTUM GROUP MOP 77816 PAINT SUPPLIES / NSD MOP 63849 GENERAL AUTO SUPPLIES - PW FOAMCORE- BIRTHDAY CARD MONTHLY CREDIT CARD STATEMENT - FEBRUARY VERIZON CELLULAR SERVICES FOR FY20 VISION SERVICE PLAN (CA) - FEB 2020 HOT ASPHALT MOP 63850 GENERAL AUTO SUPPLIES - PW MOP 80333 GENERAL SUPPLIES - PW ELECTRONICS SUPPLIES STREET TRAFFIC SIGNS End Date 2/24/2020 Check Date 3/4/2020 CHK NO DATE AMOUNT 346749 3/10/20 48.88 346750 3/10/20 768.00 346751 3/10/20 980.00 346752 3/10/20 113.08 346753 3/10/20 1,190.15 346754 3/10/20 19.98 346755 3/10/20 346.11 346756 3/10/20 99.80 346757 3/10/20 337.13 346758 3/10/20 155.41 346759 3/10/20 1,600.00 346760 3/10/20 1,183.77 346761 3/10/20 78.00 346762 3/10/20 552.97 346763 3/10/20 5,400.00 346764 3/10/20 12.65 346765 3/10/20 369.00 346766 3/10/20 1,380.00 346767 3/10/20 46.00 346768 3/10/20 128.50 346769 3/10/20 22,382.50 346770 3/10/20 16,682.00 346771 3/10/20 120.88 346772 3/10/20 243.64 346773 3/10/20 23,684.63 346774 3/10/20 657.86 346775 3/10/20 835.50 346776 3/10/20 621.00 346777 3/10/20 1,920.83 346778 3/10/20 2,575.00 346779 3/10/20 259.39 346780 3/10/20 129.81 346781 3/10/20 190.31 346782 3/10/20 731.47 346783 3/10/20 11,084.28 346784 3/10/20 904.61 346785 3/10/20 184.68 346786 3/10/20 962.82 346787 3/10/20 47.11 346788 3/10/20 736.06 346789 3/10/20 5,750.63 A/P Total 683,076.13 1,086,649.27 2/2 GRAND TOTAL $ 1,806,802.44 88 of 118 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of a Resolution of the City Council of the City of National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code Section 66017, approving an adjustment to the TDIF of 2 percent, as required by the San Diego Association of Governments (SANDAG) for receipt of TransNet local street improvement revenues, resulting in the TDIF increasing from $2,534 per new residential dwelling unit to $2,584 per unit beginning July 1, 2020. (Engineering/Public Works) Please scroll down to view the backup material. 89 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO. ITEM TITLE: Public Hearing and Adoption of a Resolution of the City Council of the City of National City amending the previously adopted Transportation Development Impact Fee (TDIF) schedule and annual adjustment to the TDIF, pursuant to National City Municipal Code Section 4.52.100 and consistent with Government Code Section 66017, approving an adjustment to the TDIF of 2 percent, as required by the San Diego Association of Governments (SANDAG) for receipt of TransNet local street improvement revenues, resulting in the TDIF increasing from $2,534 per new residential dwelling unit to $2,584 per unit beginning July 1, 2020. PREPARED BY: Stephen Manganiello, Director of Eng/PW PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering & Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: MIS Funds will be deposited into the following TDIF Revenue Accounts: 326-00000-3162 and 326-00000-3163 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Hold Public Hearing on the adoption of a Resolution increasing the TDIF from $2,534 per new residential dwelling unit to $2,584 per unit beginning July 1, 2020. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Public Hearing Notice 3. Resolution 90 of 1181 Explanation In November 2004, San Diego County voters approved local Proposition A extending the TransNet 1/2 cent sales tax to fund the region's transportation system for 40 years. As part of Proposition A and the TransNet Extension Ordinance, the Regional Transportation Congestion Improvement Program (RTCIP) was created to ensure that new development directly invests in the region's transportation system to offset the negative impacts of growth on congestion and mobility. One of the requirements of the RTCIP was that by July 1, 2008, each local agency must contribute $2,000 from exactions imposed on the private sector for each new residence constructed within each jurisdiction. Failure to do so would result in an agency's Toss of TransNet funding for improvement of local streets. Cities have the authority to impose impact fees under the Mitigation Fee Act contained in California Government Code sections 66000 through 66025. Therefore, on April 1, 2008, to satisfy the requirements of the TransNet RTCIP for receipt and expenditure of TransNet funds, City Council adopted Ordinance No. 2008-2310 amending Title 4 of the National City Municipal Code by adding Chapter 4.52 "Establishing and Approving a Transportation Development Impact Fee for Capital Improvement Projects Necessary to Maintain Acceptable Levels of Traffic and Transportation Service Within the City". The TransNet Extension Ordinance requires that the RTCIP transportation mitigation fee charged by local jurisdictions be adjusted every year on July 1 in order to maintain the purchasing power of the program for improvements to the Regional Arterial System. On February 28, 2020, the SANDAG Board of Directors approved a 2 percent adjustment to the RTCIP, raising the minimum fee from $2,533.15 per new residential dwelling unit to $2,583.82 per unit beginning July 1, 2020. The following table summarizes the adjusted Transportation Development Impact Fee (TDIF) schedule for new residential development, which will go into effect on July 1, 2020, if adopted by City Council. The TDIF shall be collected prior to the issuance of any building permit for new residential development in the City of National City. A copy of the City's Transportation Impact Fee Program Report is available at the Office of the City Engineer. Residential Land Use Fee Single-family $ 2,584 per dwelling unit Multi -family $ 2,584 per dwelling unit 91 of 118 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, April 21, 2020, via live webcast from the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: AMENDING THE PREVIOUSLY ADOPTED TRANSPORTATION DEVELOPMENT IMPACT FEE (TDIF) SCHEDULE AND ANNUAL ADJUSTMENT TO THE TDIF, PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 4.62.100 AND CONSISTENT WITH GOVERNMENT CODE SECTION 66017, APPROVING AN ADJUSTMENT TO THE TDIF OF 2 PERCENT, RESULTING IN THE TDIF INCREASING FROM $2,534 PER NEW RESIDENTIAL DWELLING UNIT TO $2,584 PER UNIT BEGINNING JULY 1, 2020. Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Hall, including the City Council Chambers, are closed to the public. Anyone interested in this Public Hearing may view the City Council Meeting on the City's website at https://www.nationalcitypa.gov/webcast. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else submitted via e-mail to clerknationalcityca.gov by 4:30 p.m. on the day of the City Council Meeting. Michael Dalla, City Clerk 92 of 118 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of a Resolution by the City Council of the City of National City: 1) approving the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2021 through 2025 consisting of the following projects: Plaza Blvd Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NC15); and 2) authorizing the establishment of a TransNet Proposition "A" Fund appropriation of $1,430,000 for FY 2021 and corresponding revenue budget. (Engineering/Public Works) Please scroll down to view the backup material. 93 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO. ITEM TITLE: Public Hearing on the Adoption of a Resolution by the City Council of the City of National City, 1) approving the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2021 through 2025 consisting of the following projects: Plaza Blvd Widening (NC01), Street Resurfacing (NC03), Traffic Signal Install/Upgrades (NC04) and Citywide Safe Routes to School (NC15); and 2) authorizing the establishment of a TransNet Proposition "A" Fund appropriation of $1,430,000 for FY 2021 and corresponding revenue budget. PREPARED BY: Stephen Manganiello, Director of Eng/PW PHONE: 619-336-4382 EXPLANATION: See attached. DEPARTMENT: Engineering / Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. Revenue Account #307-0000-3466: $1,430,000 APPROVED: Expenditure Account #307-409-500-598-6569 (Plaza Boulevard Widening - NC01): $0 Expenditure Account #307-409-500-598-6035 (Street Resurfacing - NC03): $900,000 Expenditure Account #307-409-500-598-6558 (Traffic Signal Install/Upgrades - NC04): $330,000 Expenditure Account #307-409-500-598-6166 (Citywide Safe Routes to School - NC15): $200,000 ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Hold Public Hearing on the adoption of a Resolution approving the TransNet Local Street Improvement Program of Projects for National City for Fiscal Years 2021 through 2025. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Public Hearing Notice 3. Resolution 194 of 1181 Explanation On November 4, 2004, the voters of San Diego County approved the San Diego Transportation Improvement Program Ordinance and Expenditure Plan (TransNet Extension Ordinance). The TransNet Extension Ordinance provides that SANDAG, acting as the Regional Transportation Commission, shall approve on a. biennial basis a multi -year program of projects submitted by local jurisdictions identifying those transportation projects eligible to use transportation sales tax (TransNet) funds. Local agencies receiving TransNet funds are required to update their portion of the TransNet Local Street Improvement Program of Projects every two years. Based on the estimate of annual TransNet local street improvement revenues for Fiscal Years 2021 through 2025 provided by SANDAG, staff proposes the following five-year program: Project Name (ID) Project No. FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 Plaza Boulevard Widening (NC01) 6569 $0 $0 $1,000,000 $1,000,000 $0 Street Resurfacing (NC03) 6035 $900,000 $1,100,000 $300,000 $300,000 $1,400,000 Traffic Signal install / Upgrades (NC04)* 6558 $330,000 $300,000 $200,000 $200,000 $200,000 Citywide Safe Routes to School (NC15) 6166 $200,000 $236,000 $191,000 $246,000 $204,000 DRAFT TransNet Revenue Forecast (SANDAL - revised 2/2/2016) Total $1,430,000 $1,636,000 $1,691,000 $1,746,000 $1,804,000 * $8, 000 from NC04 will be programmed annually to satisfy National City's fair -share contribution to the Regional Arterial Management System (RAMS). If the above list of projects identified to receive TransNet local street improvement revenues for Fiscal Years 2021 through 2025 is adopted by City Council, SANDAG staff will program these projects as Amendment No. 14 to the 2018 Regional Transportation Improvement Program (RTIP) for SANDAG Board review. In accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31, the City Council is required to hold a noticed public hearing with an agenda item that clearly identifies the proposed list of projects identified to receive TransNet local streets funding prior to approval of the projects. 95 of 118 It shall be noted that the accompanying Resolution contains provisions required by SANDAG, which have been reviewed and accepted by staff. While one such provision is a "hold harmless" provision, staff has determined that risk to the City is minimal since SANDAG's involvement in National City's TransNet projects is limited to accounting processes and financial audits. In order to use TransNet revenues to complete the projects listed above, staff requests City Council authorization for the establishment of a TransNet Proposition "A" Fund appropriation of $1,430,000 for FY 2021 and corresponding revenue budget. 96 of 118 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of National City will hold a Public Hearing after the hour of 6:00 p.m., Tuesday, April 21, 2020, via live webcast from the City Council Chambers, Civic Center, 1243 National City Blvd., National City, CA., to consider: APPROVAL OF THE TRANSNET LOCAL STREET IMPROVEMENT PROGRAM OF PROJECTS FOR NATIONAL CITY FOR FISCAL YEARS 2021 THROUGH 2025 CONSISTING OF THE FOLLOWING PROJECTS: PLAZA BOULEVARD WIDENING (NC01), STREET RESURFACING (NC03), TRAFFIC SIGNAL INSTALL/UPGRADES (NC04) AND CITYWIDE SAFE ROUTES TO SCHOOL (NC15). Notice is hereby given in accordance with Section 5(A) of the TransNet Extension Ordinance and Rule 7 of SANDAG Board Policy No. 31. Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Hall, including the City Council Chambers, are closed to the public. Anyone interested in this Public Hearing may view the City Council Meeting on the City's website at https://www.nationalcityca.gov/webcast. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else submitted via e-mail to clerknationalcityca.gov by 4:30 p.m. on the day of the City Council Meeting. Michael Dalla, City Clerk 97 of 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving City Council Policy No. 207, "Fiscal Administration". (Finance) Please scroll down to view the backup material. 98 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City approving City Council Policy # 207, "Fiscal Administration." PREPARED BY: Mark Roberts, Director of Finance DEPARTMENT: Finance�� PHONE: 619-336-4265 APPROVED BY: L2*/Q ,'a EXPLANATION: On September 19, 2017, the City Council of the City of National City adopted Ordinance No. 2017-2437, to establish the framework for the effective administration of the City's finances. Proposed City Council Policy # 207, "Fiscal Administration" establishes a policy based upon the requirements set forth in Ordinance No. 2017-2437 for the development, adoption, and maintenance of the city budget. It also clarifies the city manager's authority to approve transfers of appropriations between budget units within the same fund and adds authority for the city manager to approve transfers between capital projects within a fund. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: `l'*a ,aL FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, authorizing the adoption of City Council Policy # 207, "Fiscal Administration." BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. City Council Policy # 207 3. Resolution 99of118 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Fiscal Administration POLICY #207 ADOPTED: April 21, 2020 AMENDED: I. POLICY This fiscal administration policy (hereafter "Policy") sets forth the requirements for the development, adoption, and maintenance of the city budget, to establish sound standards for the management of the city's assets. This Policy will conform to National City Municipal Code Section 2.55.010 et seq. II. SCOPE This Policy will govern the methods, procedures, and practices which must be followed in the preparation and administration of the city budget. City Council approval shall be required for implementation of any exceptions to this Policy. III. FISCAL YEAR The city's fiscal year shall begin on the first day of July of each year and end on the thirtieth day of June of the following year. City Council approval shall be required for implementation of any exceptions to this Policy for such circumstances. IV. PRELIMINARY BUDGET A. At least thirty days prior to the end of each fiscal year, the city manager shall submit the preliminary budget for the ensuing fiscal year to the city council at a regular city council meeting or other properly noticed public meeting of the city council. B. Upon receipt of the preliminary budget, the city council may direct or authorize the city manager to make revisions to the same at any regular city council meeting or other properly noticed public meeting of the city council prior to adoption of the budget. C. At a regular city council meeting, or other properly noticed public meeting of the city council at which the city manager presents the preliminary budget to the city council, any 100 of 118 TITLE: Fiscal Administration POLICY #207 ADOPTED: April 21, 2020 AMENDED: member of the public may appear and be heard regarding any item in the preliminary budget or for requests to include additional items. V. ADOPTED BUDGET A. After the city manager has made all revisions to the preliminary budget directed or authorized by the city council pursuant to subsection B of Section 2.55.030, but not later than June 30th of each year, the city council shall by resolution adopt the budget for the ensuing fiscal year as finally determined. B. The resolution of adoption of the budget shall specify, at a minimum, the following: 1. appropriations by fund, budget unit, and category; 2. interfund transfers; and 3. estimated financing sources by fund available to meet the budget requirements. C. The city council may set forth appropriations in greater detail than required in subsection B of this section and may authorize any additional controls for the administration of the budget as it deems necessary. The city council may delegate the authority to exercise said additional administrative controls to the city manager. D. There shall be a schedule in or supporting the adopted budget document, or a separate ordinance or resolution, setting forth the number and classifications of positions approved by the city council. E. The adoption of the budget may be accomplished by a resolution in which the adoption is effectuated by reference to the financing uses in the budget as finally determined, provided that the minimum requirements set forth in subsection B of this section are met in the budget document. If adopted by reference, the budget shall have the same effect as if the resolution of adoption had been accomplished by passage of the resolution in full in a manner provided by law. F. A copy of the adopted budget shall be placed and shall remain on file with the city clerk where it shall be available for inspection. G. In accordance with Government Code Section 53901, a copy of the adopted budget shall be filed with the county auditor within 60 days after the beginning of the City's fiscal year, and the annual budget shall be held on file by the county auditor where it shall be available for public inspection during reasonable business hours. 101 of 118 TITLE: Fiscal Administration POLICY #207 ADOPTED: April 21, 2020 AMENDED: H. 1. If at the beginning of any fiscal year, the budget has not been adopted, the director of finance shall approve payments for the support of the various budget units in accordance with the following authorizations: a. Except as otherwise provided in subsection 2, the totals in the preliminary budget as submitted by the city manager, less the amounts for capital assets, transfers out, and new permanent employee positions, are deemed appropriated until adoption of the budget. For the purposes of this subsection, the term "new permanent employee positions" does not include any employee position created in lieu of an employee position that has been abolished. b. Amounts for capital assets, transfers out, and new permanent employee positions are deemed appropriated until the adoption of the budget if specifically approved by the city council. c. If the preliminary budget has not been submitted to the city council because of an emergency as defined in Section 2.48.020, the amounts deemed appropriated for the new fiscal year shall be based upon the final adjusted budget of the preceding year, less the amounts for capital assets and transfers out unless specifically approved by the city council. For the purposes of this subsection, the term "final adjusted budget" includes the adopted budget, plus adjustments authorized by the city council and encumbrances. 2. Notwithstanding any other provision of this subsection, prior to the adoption of the budget, the city council may impose expenditure limitations that are more restrictive than those contained in this section. VI. APPROPRIATIONS AND TRANSFERS A. In accordance with Article XIIIB of the Constitution of the State of California, the total annual appropriations subject to limitation of the city shall not exceed the appropriations limit of the city for the prior fiscal year adjusted for the change in the cost of living and the change in population, except as otherwise provided in Article XIIB of the Constitution of the State of California. B. 1. Transfers and revisions to the adopted appropriations may be made as follows: a. By the approval of city council — (i) transfers and revisions resulting in an increase in the combined total of appropriations and transfers of any fund; (ii) transfers and revisions exceeding fifty thousand dollars between capital improvement program (CIP) projects; 102 of 118 TITLE: Fiscal Administration POLICY #207 ADOPTED: April 21, 2020 AMENDED: b. Subject to the restriction of subsection 1.a.(i) of this section, by the approval of the city manager — (i) transfers and revisions not exceeding fifty thousand dollars between capital improvement program (CIP) projects; (ii) transfers and revisions between budget units within a fund, except for appropriations for internal service charges; c. Subject to the restrictions of subsection 1.a.(i) of this section, by the approval of a department head, between maintenance and operations (M&O) accounts within a department. 2. The city manager is authorized to transfer monies up to the maximums set forth in the budget. C. Any unencumbered balance remaining to the credit of any appropriation, except for those associated with capital assets, shall lapse at the end of the fiscal year and shall revert to the available balance of the fund from which appropriated. D. The budget for each fund maintained by the city, including transfers and revisions made after adoption, shall be balanced. A balanced budget shall be defined as that for which financing uses do not exceed available funding sources VII. DELEGATION OF CITY MANAGER BUDGETARY POWERS AND DUTIES The powers and duties assigned to the city manager by this Policy may be delegated. Related Policy References California Government Code Sections: 7900 et seq and 53901 et seq National City Municipal Code Chapter 2.55 103 of 118 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing various Fiscal Year 2020 mid -year budget adjustments. (Finance) Please scroll down to view the backup material. 104 of 118 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 21, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing various fiscal year 2020 mid -year budget adjustments. PREPARED BY: Mark Roberts, Director of Finance PHONE: 619-336-4330 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: L /<r Xa FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept the staff report and adopt the resolution authorizing fiscal year 2020 mid -year budget adjustments. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff report 2. Resolution 3. Exhibit "A" — Recommended Mid -Year Budget Adjustments, Fiscal Year 2020 105 of 118 CALIFORNIA NATIONAL L airy ry LAI lTCORPORATED City Council Staff Report April 21, 2020 ITEM Staff Report: Fiscal Year 2020 Mid -Year Budget Review BACKGROUND The mid -year budget review was originally scheduled to be presented on March 17, 2020 and was developed based on data and analysis that pre -dated the significant actions that have been required to respond to the COVID-19 pandemic. This report reviews the financial results of the activities of the first half of the current fiscal year and provides projections of revenues and expenditures through the end of the fiscal year that incorporate, to the extent possible, the estimated impacts of the pandemic on the City's fiscal year 2020 budget. In addition, the report recommends various budget adjustments. DISCUSSION Summary The adopted fiscal year 2020 budget authorizes a use of $4.1 million of unassigned fund balance for operating and capital expenditures. Based on year-to-date actual revenues and expenditures through December 31, 2019 and expected activities through year-end, the anticipated use of unassigned fund balance is projected to be $4.8 million. The following sections of this report will discuss the significant factors leading to the variance. Revenues For fiscal year 2020, General Fund revenues are expected to be less than amounts budgeted by $1.1 million. The projected variances in each revenue category resulting in the overall variance are shown in the "Fiscal Year -End Revenue Projections" table. The "Mid -Year Revenue Comparison" table below compares revenues realized through the mid -point of this fiscal year to the mid -point of last fiscal year. 106 of 118 Page 2 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 Mid -Year Revenue Comparison Revenue Category Sales & Use Tax District Transactions & Use Tax Property Tax 1 Property Tax in Lieu of VLF 2 Other Revenues Total GENERAL FUND REVENUES AS OF DECEMBER 31ST FY 20 $ 6,252,367 4,134,378 946,832 4,143,678 FY 19 $ 6,581,756 4,347,216 840,602 4,273,976 Difference $ (329,388) (212,838) 106,227 (130,298) $15,477,255 $16,043,550 $(566,295) 1 reflects reduction for property tax allocation to the Library and Parks Maintenance funds 2 VLF — vehicle license fees The General Fund's primary sources of revenue are the sales & use tax, the district transactions & use tax, property tax in lieu of vehicle license fees, and property taxes. During the first six months of the current fiscal year, these revenues were approximately $11.3 million, $0.4 million behind last year, while General Fund revenues as a whole totaled $15.5 million, approximately $0.6 million less than the same period last year. Significant factors in the year-to-year difference include the following: ■ Combined, receipts from the sales -related taxes, sales & use tax and the City's district transactions & use tax, were $0.3 million below those received for the same period of the prior fiscal year. Contributing to the negative variance of these revenues were allocations received by the City during the 1st quarter of the fiscal year 2019 that had been delayed from fiscal year 2018 as the State transitioned to a new sales tax reporting system. In general, however, all business sectors except for the building & construction sector had been steady or strong overall with autos & transportation, general consumer goods, and allocations from County and State pools generating approximately 80% of these revenues. • "Other Revenues" comprises all other General Fund revenues not specifically identified in the above table. These revenues were $0.1 million lower during the first half of the year compared to the first half of last year. As is to be expected, some of the accounts are ahead of last year's amounts and some are behind, because of the nature of the funding source and variations that occur from year to year in the timing of receipts. While no amounts are reflected in the table for property tax in lieu of vehicle license fees ("VLF") revenue, it is included in this table because it is a significant funding source for the City. In accordance with State statutes, this revenue, which is based on the change in assessed property valuations, is distributed to the City by the County of San Diego in two equal installments, the first of which is paid in January and the second in May. The revenue anticipated from this source for the current fiscal year is reflected in the table below and represents a $0.4 million increase over fiscal year 2019. 107 of 118 Page 3 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 Fiscal Year -End Revenue Projections GENERAL FUND REVENUES FISCAL YEAR 2020 Adjusted Projected Revenue Category Projected Budget' Balance Variance Sales & Use Tax $17,390,000 $18,690,000 $ (1,300,000) (7.5)% District Transactions & Use Tax 11,570,000 11,965,000 (395,000) (3.4)% Property Tax 2 2,255,750 2,200,893 54,857 2.4% Property Tax in Lieu of VLF 7,128,882 7,000,000 128,882 1.8% Other Revenues 3 20,439,312 20,035,996 403,316 2.0% Total $58,783,944 $59,891,889 $ (1,107,945) (1.9)% 1 adopted budget total, plus budget amendments and an adjustment of $4.8 million to Other Revenues to balance revenues to appropriations for the revenue offset WI-TOD and Paradise Creek Park Remediation capital improvement projects that were carried forward from fiscal year 2019. 2 reflects reduction for property tax allocation to the Library and Parks Maintenance funds 3 Transfer(s) In not reflected The above table provides projections of fiscal year 2020 General Fund revenues and compares them to their adjusted budgets. As noted above, General Fund revenues are expected to be below the adjusted budget by approximately $1.1 million overall. This estimate is based upon year-to- date and historical data, input from the City's sales tax consultant, and information obtained from the State of California and County of San Diego. Significant elements of the expected overall positive variance include: ■ As explained above, while both sales & use tax and the district transaction & use tax are below actuals for the same time period last fiscal year, more recent revenue receipts had indicated the City would finish the year with revenues in these two accounts exceeding their combined budgets by approximately $1.1 million. However, based upon information from the City's sales tax consultant and the restrictions on business operations in place to help contain the spread of COVID-19, the outlook for these two accounts is a combined shortfall of $1.7 million compared to budget. Earlier projections anticipated $1.1 million over budget for these two sources combined. ■ Overall, revenues in the "Other Revenues" category are expected to end the year above budget by $0.4 million, which is attributable to a combination of projected positive and negative variances in the various individual accounts. Expenditures Expenditure totals at year-end are currently projected to be below budget by $1.5 million. The projected variances in each expenditure category resulting in the overall variance are shown in the "Fiscal Year -End Expenditure Projections" table. The "Mid -Year Expenditure Comparison" 108 of 118 Page 4 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 below compares expenditures through the mid -point of this fiscal year to the mid -point of last fiscal year. Mid -Year Expenditure Comparison GENERAL FUND EXPENDITURES AS OF DECEMBER 31ST Expenditure Category FY 20 FY 19 Difference Personnel Services $21,852,855 $21,011,040 $841,815 Maintenance & Operations (M&O) 2,075,400 2,637,010 (561,610) Capital Outlay 45,129 46,383 (1,254) Capital Improvement Program 1,691,765 2,630,357 (938,592) Internal Service Charges 3,572,848 3,770,772 (197,925) Total $29,237,996 $30,095,562 $(857,565) 1 Transfer(s) Out not reflected As of December 31, 2019, General Fund expenditures totaled $29.2 million, below those at the same point last fiscal year by $0.9 million. The most significant factors in the year-to-year difference were: • higher personnel costs than for fiscal year 2019 at the same point, primarily due to negotiated compensation increases, increased health insurance costs and rate increases for retirement plan contributions. These increases were offset, in part, by lower overtime costs for Fire Department personnel, due to a lesser requirement for Strike Team support than in the prior year; • lower spending on capital projects due largely to the timing of work and invoicing from contractors; • slower rates of spending for M&O spread across various accounts, but most notably in contract services where timing can vary from year to year and in emergency animal treatment as a result of delayed invoices from the City of Chula Vista; and • lower internal service charges resulting from an overall reduction in budgeted amounts from fiscal year 2019. The table below provides a projection of General Fund expenditures for all of fiscal year 2020 and compares them to the adjusted budget. As noted above, General Fund expenditures are expected to be below the adjusted budget by approximately $1.5 million overall. 109 of 118 Page 5 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 Fiscal Year -End Expenditure Projections GENERAL FUND EXPENDITURES FISCAL YEAR 2020 Adjusted Projected % Expenditure Category' Projected Budget 2 Balance Variance Personnel Services $40,408,628 $41,389,121 $ (980,493) (2.4)% Maintenance & Operations 6,425,061 6,946,012 (520,951) (7.5)% Capital Outlay 639,827 639,827 0.0% Capital Improvements 11,818,167 11,818,167 - 0.0% Internal Service Charges 7,270,695 7,270,695 0.0% Total $66,562,378 $68,063,822 $(1,501,444) (2.2)% 1 Transfer(s) Out not reflected 2 adopted budget total, plus budget amendments, and encumbrances and capital projects appropriations carried forward from previous fiscal year(s) Personnel costs at fiscal -year-end are projected to be less than budgeted by $1.0 million, primarily resulting from anticipated savings in full-time salaries and health insurance premiums, attributable to vacant authorized positions. Maintenance & operations expenditures are projected to be 7.5% below budget, due to a combination of anticipated savings in various accounts partially offset by unanticipated expenses in others. All appropriations for capital outlay and capital improvements are being projected as being entirely spent, because none of the current projects are expected to yield any savings from the amounts budgeted. It is likely, however, that some portion of the current year's appropriations will be unspent at year-end and will be carried over to next fiscal year. Similarly, all amounts budgeted for internal service charges are projected to be spent, although at year-end actual expenditures of the service provider funds will be reviewed for savings and charges will be adjusted accordingly. Staff will continue to monitor all revenues and expenditures, particularly with respect to the impacts of COVID-19, and will provide updates in conjunction with the fiscal year 2021 budget development process. Transfers In/Out While technically not revenues and expenditures (and, hence, not shown above), transfers in and out of the General Fund may contribute to fund balance increases and decreases, respectively. Transfers in and out are not expected to deviate from the budgeted amounts. 110 of 118 Page 6 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 Net Impact on Unassigned Fund Balance The table below combines the revenue and expenditure projections discussed above. As noted in the summary at the beginning of this report, the adopted budget anticipated the use of $4.1 million of unassigned fund balance for operating and capital expenditures. As part of the review leading to the development of this report, it was determined that an oversight occurred with respect to budgeting for the Paradise Creek Park Site Remediation project. This project is revenue offset, and while $1.0 million in revenue was included in the budget for it, the corresponding appropriation was omitted. Had the $1.0 million appropriation been included, the use of unassigned fund balance in the adopted budget would have been reported to be $5.1 million as shown in the "Adjusted Budget" column below. The "Projected" column shows an anticipated use of $4.8 million of unassigned fund balance, so while as shown in the "Variance" column, that amount is $0.4 million better than the $5.1 million reflected in the adjusted budget column, it is about $0.7 million greater than expressed in the adopted budget. GENERAL FUND IMPACT ON UNASSIGNED FUND BALANCE FISCAL YEAR 2020 Adjusted Projected Budget Variance Revenue $ 58,783,944 $ 59,891,889 $ (1,107,945) Transfers In 6,000 6,000 Total Revenue & Transfers In $ 58,789,944 $ 59,897,889 $ (1,107,945) Expenditures $66,562,378 $68,063,822 $ (1,501,444) Transfers Out 1,924,479 1,924,479 Total Expenditures & Transfers Out $68,486,857 $69,988,301 $ (1,501,444) Use of Fund Balance $ ( 9,696,914) $( 10,090,412) $ 393,498 Less Use of Assigned Fund Balance * 1,278,737 1,278,737 Less Use of Committed Fund Balance * 3,635,000 3,635,000 Use of Unassigned Fund Balance $ ( 4,752,726) $( 5,146,224) $ 393,498 * For purpose of estimating use of unassigned fund balance, all appropriations impacting assigned and committed fund balance are assumed to be expended. Note: Some totals may not agree due to rounding. 111 of 118 Page 7 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 BUDGET ADJUSTMENTS During the mid -year budget review process, the Department of Finance, in conjunction with City department staff, identified budget adjustments necessary due to expenses unanticipated during the annual budgeting process and to correct certain accounts. The attached schedule ("Exhibit `A') details the recommended adjustments. The recommendation section below provides a summary of those adjustments by account group and fund. RECOMMENDATIONS 1. Authorize the City Manager to approve budget adjustments up to the following amounts: • General Fund Expenditures ▪ $253,501 Maintenance & Operations o $8,418 Capital Outlay • Parks Maintenance Fund Expenditures ▪ $9,000 Capital Outlay • Library Capital Outlay Fund Expenditures o $10,000 Capital Improvements • Development Impact Fees Fund Expenditures o $100,000 Capital Improvements • Housing Authority Fund Expenditures o $175,000 Maintenance & Operations ▪ $10,000 Materials and Supplies • Facilities Maintenance Fund Expenditures o $5,000 Capital Outlay ▪ $41,665 Fixed Charges & Debt Services • Vehicle Replacement Fund Expenditures o $75,000 Capital Outlay 112 of 118 Page 8 Staff Report — Fiscal Year 2020 Mid -Year Budget Review April 21, 2020 2. Ratify the City Manager's authorization to proceed with the acquisition of two motorcycles for the Police Department at an estimated cost of $75,000 due to the urgent need for the vehicles. The total cost of the motorcycles exceeds the amount the City Manager can approve without the City Council's authority. FISCAL IMPACT The recommended General Fund budget adjustments have been reflected in the projections of total revenues and expenditures to fiscal year end. If approved, they will result in additional General Fund appropriations and use of unassigned fund balance of $261,919. The adjustments for the six other funds combined total $340,665 with $14,000 of that amount funded by transfers from the General Fund and the remainder from available fund balance in the respective funds. ATTACHMENTS Resolution Exhibit "A" — Recommended Mid -Year Budget Adjustments, Fiscal Year 2020 113 of 118 RESOLUTION NO. 2020 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING VARIOUS FISCAL YEAR 2020 MID -YEAR BUDGET ADJUSTMENTS WHEREAS, on June 4, 2019, the City Council of the City of National City adopted Resolution No. 2019-85, adopting the budget for fiscal year 2020; and WHEREAS, as part of the mid -year review process, the Finance Department reviewed the first six months for actual revenues and expenditures, and projected the last six months of the fiscal year; and WHEREAS, the mid -year budget review was presented to the City Council and members of the public on April 21, 2020; and WHEREAS, the City Manager has requested approval of the Recommended Mid -Year Budget Adjustments ("Exhibit 'A"); and WHEREAS, the City Manager has requested that the City Council ratify the issuance of a purchase order in the amount of $67,458 for two replacement motorcycles for the Police Department that are beyond economical repair; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby approves the fiscal year 2020 Recommended Mid -Year Budget Adjustments ("Exhibit `A"') and authorizes the City Manager to make the associated adjustments to the Fiscal Year 2020 Budget; and THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of National City ratifies the purchase of the two replacement motorcycles for the Police Department. 114 of 118 PASSED and ADOPTED this 21' day of April, 2020. Alejandro Sotelo-Solis, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM Angil P. Morris Jones, City Attorney 115 of 118 Exhibit A Recommended Mid -Year Budget Adjustments Fiscal Year 2020 Appropriation Revenue Net Use of Fund Fund/Department Appropriation Account Amount Revenue Account, if Applicable Amount Balance General Fund (001) Engineering & Public Works / Facilities Automotive Leases 5,000 - ■ To reclassify the appropriation for the lease of a cargo van from the automotive lease account in the General Fund to an interfund transfer from the General Fund to the Facilities Maintenance Fund. (Amount above is for reference only. No additional General Fund appropriations are required.) Engineering & Public Works / Parks Street Lights & Signals 9,000 - ■ To reclassify the appropriation for the lease of a light duty stake bed truck from the General Fund to an interfund transfer from the General Fund to the Parks Maintenance Fund. (Amount above is for reference only. No additional General Fund appropriations are required.) Engineering & Public Works Street Lights & Signals 20,000 20,000 • Increase in utility costs for street lights from SDGE & CalTrans. Engineering & Public Works Contract Services 150,000 150,000 • Environmental remediation of the Police Department shooting range- required by County Dept. of Environmental Health. Fire Contract Services 41,901 41,901 • Increase in dispatch cost. Human Resources Professional Services 16,100 16,100 • Ongoing investigation and legal costs for personnel matters . Human Resources Professional Services 18,500 18,500 • Unforeseen personnel promotions and backfill of safety positions due to separations and retirements. Neighborhood Services Automotive Leases 8,418 8,418 • Appropriation for existing leased vehicle inadvertently omitted from budget. Non -Departmental Postage 7,000 7,000 • March mailers sent to residents & businesses from City Manager's Office. General Fund - Unassigned Fund Balance 275,919 261,919 Page 1 of 3 116 of 118 Exhibit A Recommended Mid -Year Budget Adjustments Fiscal Year 2020 Fund/Department Appropriation Account Appropriation Amount Revenue Account, if Applicable Revenue Amount Net Use of Fund Balance Parks Maintenance Fund (105) Engineering & Public Works / Parks Automotive Leases 9,000 Interfund transfer from General Fund 9,000 ■ To add the appropriation for the lease of a light duty stake bed truck in the Parks Maintenance Fund based on a transfer from General fund. Library Capital Outlay Fund (108) Engineering & Public Works Library Upgrades 10,000 10,000 ■ This capital improvement project was included in the CIP summary schedule, but the appropriation was inadvertently omitted from the budget. Development Impact Fees Fund (325) Engineering & Public Works Police Department Parking Structure 100,000 100,000 ■ This capital improvement project was included in the CIP summary schedule, but the appropriation was inadvertently omitted from the budget. Housing Authority Fund (501) Housing Professional Services ■ To establish appropriations for consulting services for the Housing Authority. 175,000 175,000 Housing Materials & Supplies 10,000 10,000 ■ To establish appropriations for cleaning supplies, personal protective equipment, and other equipment and supplies necessary for staff to work safely and efficiently at work and from home due to COVID-19 Facilities Maintenance Fund (626) Engineering & Public Works Automotive Leases 5,000 5,000 ■ To add the appropriation for the lease of a cargo van in the Facilities Maintenance Fund based on a transfer from the General Fund. Engineering & Public Works Loan Interest Payment 41,665 ■ To add appropriations for the interest payments on the Honeywell lease that were inadvertently omitted from the budget. 41,665 Page 2 of 3 117 of 118 Exhibit A Recommended Mid -Year Budget Adjustments Fiscal Year 2020 Fund/Department Appropriation Account Appropriation Amount Revenue Account, if Applicable Revenue Amount Net Use of Fund Balance Vehicle Replacement Fund (644) Engineering & Public Works Automotive Equipment 75,000 75,000 ■ Add appropriations for the purchase of two replacement motorcycles for the Police Department and ratify the City Manager's authorization to issue a purchase order for the vehicles. Motorcycles being replaced are beyond economical repair. Page 3 of 3 118 of 118