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Draft Agenda Packet - 06-16-2020 CC HA Agenda
- CALIFORNIA NikTIONAL CI XAOORPORATfi ALEJANDRA SOTELO-SOLIS Mayor MONA RIOS Vice Mayor JERRY CANO Councilmember RON MORRISON Councilmember GONZALO QUINTERO Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on the City's website at WWW.NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING https://www.nationalcityca.gov/webcast LIVE WEBCAST COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, JUNE 16, 2020 — 6:00 PM NOTICE: The health and well-being of National City residents, visitors, and employees during the COVID-19 outbreak remains our top priority. The City of National City is coordinating with the County of San Diego Health Human Services Agency, and other agencies to take measures to monitor and reduce the spread of the novel coronavirus (COVID-19). The World Health Organization has declared the outbreak a global pandemic and local and state emergencies have been declared providing reprieve from certain public meeting laws such as the Brown Act. As a result, the City Council Meeting will occur only online to ensure the safety of City residents, employees and the communities we serve. A live webcast of the meeting may be viewed on the city's website at www.nationalcityca.gov. For Public Comments see "PUBLIC COMMENTS" section below ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review on the City's website at www.nationalcityca.gov. Regular Meetings of the Elected Body are webcast and archived on the City's website at www.nationalcityca.gov. PUBLIC COMMENTS: The City Council will receive public comments via e-mail at clerkAnationalcityca.gov regarding any matters within the jurisdiction of the City Council. Written comments or testimony from the public (limited to three minutes) must be submitted via e-mail by 4:00 p.m. on the day of the City Council Meeting. All comments received from the public will be made a part of the record of the meeting. 1 of 298 The time limit established for public testimony is three minutes per speaker. The Mayor or Chairperson may limit the length of comments due to the number of persons wishing to speak or if comments become repetitious or unrelated. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24- hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AVISO: La salud y el bienestar de los residentes, visitantes y empleados de National City durante el brote de COVID-19 sigue siendo nuestra maxima prioridad. El Ayuntamiento de la Ciudad de National City se esta coordinando con la Agencia de Salud y Servicios Humanos del Condado de San Diego y otras agencias para tomar medidas con el fin de monitorear y reducir la propagacion del nuevo coronavirus (COVID-19). La Organizacion Mundial de la Salud declaro el brote como una pandemia global y se han manifestado emergencias locales y estatales que resultan en la suspension de ciertas leyes de reuniones publicas, tal como la Ley Brown. Como resultado de ello, la junta del Concejo Municipal del Ayuntamiento se Ilevara a cabo solamente en linea para garantizar la seguridad de los residentes, empleados y comunidades locales que atendemos. Se podra ver una transmision en vivo de la junta en el sitio web del Ayuntamiento en www.nationalcityca.gov. Para comentarios pCiblicos, vea la seccion "COMENTARIOS PUBLICOS" mas adelante. ORDEN DEL DIA: Las sesiones publicas de todas las juntas ordinarias del Concejo Municipal/Comision de Desarrollo Comunitario - Autoridad de Vivienda (en lo sucesivo denominado Organo Electo) inician a las 6:00 p.m. el primer y tercer martes de cada mes. Las audiencias publicas inician a las 6:00 p.m., a menos que se indique lo contrario. Las juntas cerradas inician en sesion abierta a las 5:00 p.m. o en cualquier otro momento que se indique, y tras anunciar los temas de la sesion cerrada, la junta se realiza como sesion cerrada. Si se programa una reunion de discusion y analisis, el tema y la hora de la misma apareceran en la agenda. La Alcaldesa y los Concejales se reunen por igual que el Presidente y los integrantes del Consejo de la Comision de Desarrollo Comunitario. INFORMES: Todos los temas e informes de la agenda de la sesion abierta, asi como todos los documentos y escritos entregados al Organo Electo menos de 72 horas antes de la sesion, apareceran en el sitio web del Ayuntamiento. Las juntas ordinarias del Organo Electo se transmiten por Internet y se archivan en el sitio web del Ayuntamiento en www.nationalcityca.qov. COMENTARIOS PUBLICOS: El Concejo Municipal recibira comentarios publicos por correo electronico en clerk(a�nationalcityca.gov sobre cualquier asunto dentro de la jurisdiccion del Concejo 2 of 298 Municipal. Los comentarios escritos o el testimonio del publico (limitado a tres minutos) deben enviarse por correo electronico antes de las 4:00 p.m. en el dia de Ia sesion del Concelo Municipal. Todos los comentarios recibidos del publico formaran parte del acta de Ia sesion. AGENDA ESCRITA: Con contadas excepciones, el Organo Electo puede tomar medidas unicamente sobre los temas que aparecen en Ia agenda escrita. Los temas que no aparezcan en la agenda deben aparecer en una agenda subsecuente, a menos que sean de emergencia o urgencia demostrada, y Ia necesidad de tomar medidas sobre esos temas haya surgido despues de haber sido publicada la agenda. CALENDARIO DE CONSENTIMIENTO: Los temas del calendario de consentimiento implican cuestiones de naturaleza rutinaria o no controvertida. Todos los temas de consentimiento se adoptan mediante Ia aprobacion de una sola mocion del Concejo Municipal. Antes de la aprobacion, cualquier tema puede eliminarse de la parte de consentimiento de la agenda y considerarse aparte, a peticion de un concejal, individuo del personal del Ayuntamiento o persona del publico. Previa solicitud, esta agenda puede estar disponible en formatos alternativos apropiados para personas con discapacidades, en observancia de la Ley de Estadounidenses con Discapacidades. Llame al telefono (619) 336-4228 de Ia Oficina del Secretario del Ayuntamiento para solicitar una modificacion o adaptacion de acceso relativa a la discapacidad. Notificar 24 horas antes de Ia sesion permitira al Ayuntamiento hacer arreglos razonables para garantizar Ia accesibilidad a esta junta. 3 of 298 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES AWARDS AND RECOGNITIONS 1. Employee of the Quarter 2020 - Officer Ashley Cummins. (Police) 2. Employee Service Recognition - Jeffrey W. Rouston, Senior Equipment Operator. (Engineering/Public Works) PRESENTATIONS INTERVIEWS / APPOINTMENTS REGIONAL BOARDS AND COMMITTEE REPORTS (FIVE-MINUTE TIME LIMIT) CONSENT CALENDAR �. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) 4. Resolution of the City Council of the City of National City: 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF); 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI; 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizinq the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. (Police) 4 of 298 5. Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) 6. Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 AI) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). (Housing Authority) 7. Resolution of the City Council of the City of National City authorizing the Mayor, City Manager, or City Manager's designee to execute an application to the California Department of Housing and Community Development (HCD) for the Local Early Action Planning (LEAP) Grant Program in the amount of $300,000. (Housing Authority) 8. Resolution of the City Council of the City of National City ... Paradise Creek Community Garden Operating Agreement. (Community Services) 9. Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee for National City Representation when she is unavailable to vote. (City Attorney) 10. Resolution of the City Council of the City of National City: 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) 11. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. (Engineering/Public Works) 12. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. (Engineering/Public Works) 5 of 298 13. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. (Engineering/Public Works) 14. Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. (Engineering/Public Works) 15. Resolution of the City Council of the City of National City adopting City Council Policy No. 203, "Investments," as amended, for fiscal year 2020, amending Subsection A, B, and C of Section XII. (Finance) 16. Resolution of the City Council of the City of National City authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. (Finance) 17. Investment Report for the quarter ended March 31, 2020. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 18. Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). (Housing Authority) 19. Public Hearing, Finding of Urgency, and Adoption of the First Amendment to Urgency Ordinance of the City Council of the City of National City extending the Urgency Ordinance through August 31, 2020, from June 30, 2020, which (1) enacts a temporary moratorium on evictions within the City of National City due to nonpayment of rent for residential and commercial tenants arising out of a substantial decrease in income or substantial out-of-pocket medical expenses resulting from the novel coronavirus (COVID-19), governmental response to COVID-19, or other financial reason related to COVID-19 pursuant to California Governor Executive Order N-28-20, N-37-20, and N-66- 20; and (2) suspends foreclosure remedies that could lead to eviction under similar circumstances pursuant to California Governor Executive Order N-28- 20 and N-66-20. (Housing Authority) 6 of 298 NON CONSENT RESOLUTIONS 20. Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. (Finance) 21. Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. (Finance) 22. Resolution of the City Council of the City of National City amending the compensation of the City Clerk. (City Manager) 23. Resolution of the City Council of the City of National City ... Las Palmas Pool Budget Proposal and Operating Agreement. (Community Services) 24. Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) 25. Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) 26. Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) NEW BUSINESS 27. Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) (Planning) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY 7 of 298 C. REPORTS STAFF REPORTS 28. COVID-19 Update. (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - August 4, 2020 - 6:00 p.m. - Council Chambers - National City, California. City Council Legislative Recess: July 7, 2020 - City Council Meeting - Dispensed With July 21, 2020 - City Council Meeting - Dispensed With 8 of 298 The following page(s) contain the backup material for Agenda Item: Employee of the Quarter 2020 - Officer Ashley Cummins. (Police) Please scroll down to view the backup material. 9 of 298 CALIFORNIA + Nol It NAL C1(T'V nay aNCORPORATED '-J1 CITY OF NATIONAL CITY MEMORANDUM DATE: June 2, 2020 TO: Brad Raulston, City Manager FROM: Robert J. Meteau, Jr., Human Resources Director SUBJECT: EMPLOYEE OF THE QUARTER PROGRAM The Employee Recognition Program communicates the City's appreciation for outstanding performance. In doing so, it recognizes employees who maintain high standards of personal conduct and make significant contributions to the workplace and community. The employee to be recognized for the 2nd Quarter of calendar year 2020 is: Officer Ashley Cummins By copy of this memo, the employee is invited to attend the Council meeting on Tuesday, June 16, 2020 to be recognized for her achievement and service. Attachment cc: Ashley Cummins Chief Tellez Aaron DePascale, Sergeant Mayor's Confidential Assistant Human Resources — Office File 10 of 298 i3-- CALIFORNIA -* NATIONAL, Cfry Performance Recognition Award Nomination Form I nominate Orrice t;_,,ACaJPAM for the Performance Recognition Award for the following reasons: RIECIEWIED MAY 2 6 2020 CITY OF NATIONAL CITY HUMAN RESOURCES DEPARTMENT Please state reason why your nominee should receive an award, (i.e., examples of service beyond requirements of position, exemplary service to the public, outstanding job performance, etc). Do not to exceed 150 total words. Please be as specific as possible when giving your examples. Sic a— Ai"dlRW-e s I 04 E 0 FORWARD COMPLETED NOMINATION TO: Nominated by: Signature: National City Performance Recognition Program Human Resources Department Afar.) e-Phsc- 1.1.3 � Date: C3.-,�%fir) 11 of 298 NATIONAL CITY POLICE DEPARTMENT MEMORANDUM DATE: May 25th, 2020 TO: Jose Tellez, Chief of Police (Via the Chain of Command) FROM: Aaron DePascale, Sergeant SUBJECT: Performance Recognition for Officer Cummins Officer Cummins is the creator of Box with a Cop, one of the most well -organized community based law enforcements events I have ever been a part of. The event took place on March 7th at the Community Youth Athletic Center. The Community Youth Athletic Center (CYAC) is a non-profit boxing gym in National City. The mission of CYAC is to provide at -risk youth from ages 7-19 with a constructive alternative to self-defeating behavior through an athletic, academic, and community service program. This program relies heavily on positive role models and mentors such as Officer Cummins to accomplish its mission. Officer Cummins inspired several of her fellow officers to join her in helping with the event. Each officer was paired up with a CYAC youth and participated in a series of boxing drills with them. This was a perfect way for officers to form positive relationships with the CYAC children. In order to organize the event, Officer Cummins donated a great deal of her free time. She was able to procure sponsorships from Chic Filet, HKA gear, and The National City Police Officer's Association. Due to the kind donations of the sponsors, all participants enjoyed lunch, the children were given a free pair of boxing gloves, and the officers were given Box with a Cop tee-shirts. The event was a total success and was reported on by The San Diego Union Tribune. In addition to Box with a Cop, Officer Cummins has shown her passion for mentoring National City Youth by becoming a mainstay at CYAC. She attends all of their holiday events and often visits in, and out of uniform. Officer Cummins is a professional mixed martial artist so the knowledge she is able to provide is vitally important and gratefully appreciated. She was given an award by CYAC staff for being a VIP supporter. Officer Cummins has shown her ability to impact the community in other ways this quarter as well. She is a very proactive police officer and her enforcement has led to multiple seizures of dangerous drugs and evidence which provided a lead in a homicide case. 12 of 298 Due to her efforts at the CYAC gym and efforts to keep National City streets safe, I am requesting Officer Cummins be considered for the public safety officer of the quarter. Respectfully Submitted, Aaron DePascale Sergeant 13 of 298 The following page(s) contain the backup material for Agenda Item: Employee Service Recognition - Jeffrey W. Rouston, Senior Equipment Operator. (Engineering/Public Works) Please scroll down to view the backup material. 14 of 298 CALIFORNIA -^ NATIONAL CITY ill (I,YCORPnfi M1Tx%- City of National City MEMORANDUM DATE: June 2, 2020 TO: Esther Clemente, Executive Assistant IV (City Manager's Office) Nancy Valdivia-Ochoa, Confidential Assistant (Mayor's Office) FROM: Lilia Munoz, Human Resources Analyst SUBJECT: EMPLOYEE SERVICE RECOGNITION The following City employee will have completed 30 years of service with the City of National City on April 11, 2020: NAME: Jeffrey W. Rouston POSITION: Senior Equipment Operator HIRED: April 11,1990 As part of the Employee Recognition Program, the employee wishes to have the opportunity to receive a City Council Recognition at the Council Meeting of Tuesday. June 16, 2020 at 6pm. If this is acceptable, please make the necessary arrangements. The anniversary letter, service pin, and gift card selection memo will be sent prior to the meeting. Thank you. cc: Roberto Yano, Director of PW/City Engineer Jeff Rouston, Senior Equipment Operator HARecognitton Program 15 of 298 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 16 of 298 Item # 06/16/20 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES OR RESOLUTIONS THAT ARE HAVING A PUBLIC HEARING CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES OR RESOLUTIONS SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 17 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF); 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI; 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizing the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. (Police) Please scroll down to view the backup material. 18 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June /tc/2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City 1) authorizing the Chief of Police to sign a Memorandum of Understanding with the Federal Bureau of Investigation (FBI) to participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF), 2) authorizing the Chief of Police to sign a Cost Reimbursement Agreement (CRA) with the FBI, 3) authorizing the acceptance of HTCETF funds of up to $18,042 per fiscal year, and 4) authorizing the establishment of a Police Department Grants Fund appropriation and corresponding revenue budget for the funds. The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue chi/ / ictims; to reduce the vulnerability of children to sexual exploitation and abuse.(Police) PREPARED BY: Alejandro Hernandez, Captain DEPARTMENT: Police PHONE: (619) 336-4519 APPROVED BY: EXPLANATION: If the Resolution is approved by the City Council, it will allow the Chief of Police to sign a Memorandum of Understanding with the FBI and a Cost Reimbursement Agreement (CRA) to have a National City Police Officer participate in operations with the Human Trafficking and Child Exploitation Task Force (HTCETF). The HTCETF conducts criminal investigations to identify and target criminals who engage in sex trafficking, forced labor trafficking, domestic servitude and to rescue child victims; to reduce the vulnerability of children to sexual exploitation and abuse. In addition, the HTCETF will enhance the effectiveness of the federal/state/local law enforcement resources through well -coordinated information sharing/investigative/prosecutorial avenues. The MOU will allow our Human Trafficking Task Force (HTTF) Officer to participate in joint operations with HTCETF. By participating in these operations, the HTCETF may reimburse NCPD for overtime expended on these federal criminal prosecutions. For the purposes of the MOU, each participating agency is responsible for providing its respective personnel to participate in operations to the HTCETF with salaries, benefits and overtime. Overtime will be reimbursed by HTCETF for qualifying cases up to the amount of $18,042 per year as set forth by the Salary /Overtime Compensation section. In furtherance, the assigned Investigator may be provided the use of a FBI owned/leased vehicle. The duration of the MOU is ongoing, contingent to funding for the program. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Revenue: 290-11667-3498 (Other Federal Grants) $18,042 Expense: 290-411-667-1* (Personnel) $18.042 ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION FINAL ADOPTION 30 ►I FINANCE MIS STAFF RECOMMENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: FBI MOU/FBI Cost Reimbursement Agreement/ State and Local OT Authorization Amount Resolution 19 of 291 SAN DIEGO HUMAN TRAFFICKING TASK FORCE (SD HTTF) MEMORANDUM OF UNDERSTANDING November 1, 2019 — October 31, 2022 1 20 of 298 TABLE OF CONTENTS I. I. PURPOSE 4 II. II MISSION 5 III. III. TASK FORCE COORDINATION COMMITTEE Error! Bookmark not defined. IV. IV MANAGEMENT 6 V. V TASK FORCE COMMANDER 6 VI. VI COMPENSATION 6 VII. VII BUDGET 7 VIII. VIII TRAINING AND TRAVEL 7 IX. IX ANNUAL REPORT 7 X. X. RESOURCES 8 XI. XI. FACILITIES, EQUIPMENT AND PROPERTY 9 XII. XII. ASSET FORFEITURE 9 XIII. XIII. ADMINISTRATION AND AUDIT 10 XIV. XIV INSPECTION PROCESS 10 XV. XV NONDISCRIMINATION CLAUSE 10 XVI. XVI RESPECTIVE RESPONSIBILITIES 10 XVII. XVII POLICY AND PROCEDURES MANUAL 11 XVIII. XVIII TERMS OF AGREEMENT 11 2 21 of 298 MEMORANDUM OF UNDERSTANDING This memorandum of Understanding (MOU) to establish the San Diego Human Trafficking Task Force (SD HTTF) is entered into by the California Department of Justice, Bureau of Investigation (hereinafter BI) and the following participating agencies and associate members: Participating Agencies: California Department of Corrections and Rehabilitation (CDCR) California Department of Justice (CA DOJ) California Highway Patrol (CHP) Immigration and Customs Enforcement/Homeland Security and Investigations (HSI) National City Police Department (NCPD) San Diego City Attorney's Office (SDCAO) San Diego County District Attorney's Office (SDCDAO) San Diego County Probation Department San Diego County Sheriff's Department (SDSD) San Diego Police Department (SDPD) United States Attorney's Office, Southern District of California (USAO) Additional agencies may be added upon approval of the SD HTTF Executive Board. New agencies shall be allowed to enter existing MOU upon approval without generating a new MOU. Associate Members: Chula Vista Police Department (CVPD) Coronado Police Department Escondido Police Department (EPD) Federal Bureau of Investigation (FBI) Harbor Police Department (HPD) Immigration and Customs Enforcement and Removal Operations (ICE/ERO) Internal Revenue Service Criminal Investigations (IRS) La Mesa Police Department (LMPD) Oceanside Police Department (OPD) San Diego Unified School District Police Department (SDUSDPD) 3 22 of 298 United States Customs and Border Protection, San Diego Sector Border Patrol (US CBP) United States Marshals Service (USMS) I. PURPOSE The purpose of this Memorandum of Understanding is to set forth the responsibilities of the participating agencies as they relate to the San Diego Human Trafficking Task Force (SD HTTF). Human Trafficking is the exploitation by force, fraud, fear, or coercion of vulnerable people, for mandatory labor, domestic servitude, or commercial sex operations. Working in conjunction, the participating agencies will endeavor to effectively enforce all forms of commercial human trafficking, labor trafficking and commercial sexual exploitation of children laws of the State of California, as expressed in the Penal Code, as well as all applicable federal laws. SD HTTF will reduce the incidence of violent human trafficking in San Diego County and will implement a comprehensive, collaborative and statewide response by: Identifying and rescuing victims of human trafficking, as well as connecting them to social, legal, and immigration services; Creating a coordinated law enforcement system to investigate and prosecute these crimes; Disrupting and dismantling domestic and transnational criminal organizations supplementing narcotic trafficking with human trafficking, or a combination of crimes, identified as an emerging trend for a lucrative and profit based crime; Providing tools, education, and community coordinated resources to promote awareness: training local law enforcement agencies, social services providers, and communities on human trafficking indicators and responses; Utilizing an information sharing platform to expand the exchange of information and create a mechanism for communication and strategic collaboration across jurisdictional boundaries for law enforcement agencies statewide; Establishing a statewide investigative system to provide link analysis and comprehensive analytical capabilities to correlate and link traffickers to victims. This will be achieved by leveraging available databases within various applications such as criminal justice information systems, gang systems and websites advertising dating or escort services for the purposes of sharing and disseminating valuable information. Use of this task force concept is intended to ensure a well -coordinated response within San Diego County and statewide. 4 23 of 298 II. MISSION The mission of SD HTTF is to significantly disrupt and dismantle commercial human trafficking, labor trafficking and child exploitation organizations through a comprehensive, collaborative and regional response. SD HTTF will identify and rescue victims and hold their offenders accountable by creating a coordinated law enforcement system to investigate and prosecute offenders; identifying and disrupting emerging trends involving domestic and transnational criminal organizations; providing tools, education and community resources; promoting community awareness; training local law enforcement and communities on human trafficking and labor trafficking indicators and responses; and expanding the exchange of information by creating a mechanism for statewide strategic cooperation. III. SD HTTF Executive Board SD HTTF will be governed by a "SD HTTF Executive Board." Participating Agency — A "Participating Agency" is an allied state, federal, or local law enforcement agency that has made a commitment of resources and personnel to SD HTTF for an agreed upon time period. Associate Member — As an Associate Member a department manager, or a designee, may attend regular quarterly meeting sessions of the SD HTTF Executive Board but shall not have voting rights. Associate Members will not share in any distribution of State or Federal Asset Forfeiture funds. Structure — The SD HTTF Executive Board will consist of the Special Agent -in -Charge (SAC) of the California Department of Justice, Bureau of Investigation, San Diego Regional Office (DOJ/BI/SDRO), hereafter referred to as the Program Manager, or his/her designee, and the department managers of each participating agency or his/her designee. Role — The SD HTTF Executive Board shall meet on a quarterly basis for the purpose of reviewing the activities of SD HTTF. The Board members shall have general responsibility for the oversight of SD HTTF operations. Policy Authority — The SD HTTF Executive Board shall be responsible for SD HTTF policies and operating procedures. The SD HTTF Executive Board shall periodically review and evaluate SD HTTF operations, goals, objectives, policies and procedures. 5 24 of 298 IV. MANAGEMENT The management of SD HTTF resources will be the responsibility of the Program Manager. The Program Manager shall retain oversight and control of the personnel assigned to SD HTTF. When the number of law enforcement personnel from participating agencies is reduced below four, BI may terminate the MOU. When the number of law enforcement personnel from participating agencies is over fifteen, the Program Manager may recommend adding additional Supervisor(s). The Task Force Coordination Committee shall elect a Chairperson. The SD HTTF Executive Board Chairperson will be the Program Manager's primary contact with the committee on routine operational matters and will bring to the committee's attention any matters that would require a consensus of the committee prior to a regularly scheduled quarterly meeting. The Program Manager will be responsible for the formulation of minutes for the meeting and notification of committee members of upcoming meetings. The position of SD HTTF Executive Board Chairperson will be re-elected annually. The SD HTTF Executive Board Chairperson and the members will conduct an annual review of SD HTTF effectiveness in achieving the task force goals and objectives. V. TASK FORCE COMMANDER A Task Force Commander (TFC) from BI shall be responsible for managing the operational and administrative functions of the SD HTTF and will report to the SD HTTF Executive Board through the Program Manager. The BI TFC will provide the program manager with monthly and annual reports of SD HTTF activities. Assigned personnel shall remain under the ultimate control of their respective agencies, but shall take supervision and direction, as necessary, from the TFC while working with the SD HTTF, provided that the supervision and direction does not violate each agency's policies and procedures. VI. COMPENSATION Each participating agency is responsible for providing its respective personnel assigned to SD HTTF with salaries, benefits and overtime in accordance with both the Fair Labor and Standards Act (FSLA) regulations and applicable agency policy, absent any other approved agreement with the SD HTTF Executive Board. SD HTTF is authorized to receive investigative overtime reimbursement funds on behalf of each participating task force agency from the various federal law enforcement agencies which include but are not limited to the Federal Bureau of Investigation (FBI) and Homeland Security Investigation (HSI), as well as to receive federal investigative overtime reimbursement funds through the Organized Crime Drug Enforcement Task Force (OCDETF) and the High Intensity Drug Trafficking Area (HIDTA). The individual overtime reimbursement amounts will not 6 25 of 298 exceed the maximum amounts established between the reimbursing federal agency and SD HTTF. An Overtime Reimbursement Agreement will be established for each federal agency funding source, which will document the specific overtime reimbursement available to each participating agency, based on the parameters within the designated agreement. This MOU also allows for a side Letter of Agreement to be prepared and, with the approval of the SD HTTF Executive Board, to allow for the reimbursement to any participating agencies for overtime expenses accrued by their task force members, provided that they are eligible to receive overtime. A quarterly report of available funding shall be provided to the SD HTTF Executive Board. VII. BUDGET The Program manager will prepare a proposed budget by March 15th for the ensuing fiscal year for approval by the SD HTTF Executive Board. A monthly report of expenditures shall accompany the monthly statistics report submitted to the SD HTTF Executive Board as outlined in SD HTTF Policy and Procedures Manual. The Program Manager and Task Force Commander shall seek appropriate funding from grants or other sources to support the SD HTTF and human trafficking investigations in our region. VIII. TRAINING AND TRAVEL Training is handled by participating agencies according to their individual budgets. A yearly training plan for all task force personnel, sworn and professional staff, shall be prepared upon their assignment to the task force. In addition, a yearly group -training plan shall be prepared and submitted with the task force yearly budget proposal. IX. ANNUAL REPORT The Program Manager will provide the SD HTTF Executive Board and BI Headquarters with an annual report of activity no later than March 15th of each year. This report will summarize the preceding calendar year's operation and shall include a section for statistical data broken down in a fashion similar to that of the monthly reports. The report shall contain sufficient information regarding statistical accomplishments, human trafficking trends, and developing trends impacting our region, to enable the SD HTTF Executive Board to reassess task force goals and objectives. 7 26 of 298 X. RESOURCES The SD HTTF will be comprised of two (2) flexible teams, each with state/local supervisor/sergeant. Each of the below listed agencies has agreed, by virtue of the signature of the department head affixed to this MOU, to contribute the following personnel and/or facilitate resources to SD HTTF in each year of this agreement. California Department of Corrections and Rehabilitation One (1) Parole Agent One (1) undercover vehicle and standard complement of investigative and safety equipment California Department of Justice, Bureau of Investigation One (1) Special Agent -in -Charge — Program Manager One (1) Special Agent Supervisor/Task Force Commander Two (2) undercover vehicles and standard complement of investigative and safety equipment California Highway Patrol, Border Division One (1) CHP Detective One (1) undercover vehicle and standard compliment of investigative and safety equipment Immigration and Customs Enforcement/Homeland Security and Investigations One (1) Group Supervisor Two (2) Special Agents Three (3) undercover vehicles and standard complement of investigative and safety equipment One (1) part-time comingled Victim/Witness Specialist One (1) forensic interviewer available upon request National City Police Department One (1) dedicated Detective One (1) undercover vehicle and standard complement of investigative and safety equipment San Diego City Attorney's Office One (1) dedicated Deputy City Attorney San Diego County District Attorney's Office Two (2) District Attorney Investigators Two (2) undercover vehicles and standard complement of investigative and safety equipment One (1) dedicated Deputy District Attorney San Diego County Probation Department One (1) Probation Officer (Armed) One (1) undercover vehicle and standard complement of investigative and safety equipment 8 27 of 298 San Diego County Sheriff's Department One (1) Sergeant Three (3) Detectives Four (4) undercover vehicles and standard complement of investigative and safety equipment Access to one (1) Intelligence Analyst San Diego Police Department One (1) Sergeant Three (3) Detectives Four (4) undercover vehicles and standard complement of investigative and safety equipment United States Attorney's Office, Southern District Two (2) dedicated Assistant U.S. Attorneys XI. FACILITIES, EQUIPMENT AND PROPERTY Any and all property, including equipment, furniture, furnishings of whatever kind or description, purchased or acquired with BI funds shall be the property of BI and at the termination of this agreement and whereupon no new agreement is reached, all said property shall be returned to BI. Other expenses will be funded as follows. No other financial commitments are created by this agreement. 1. Lease of office space will be paid for by BI 2. Installation of telephone lines and monthly, local, ATSS, and long distance will be paid for by BI 3. Telephone equipment will be paid for by BI 4. Utilities will be paid for by BI 5. Alarm equipment, including maintenance and monitoring, will be paid for by BI 6. Evidence storage and alarm security will be paid for by BI 7. CLETS machine on single or county line will be paid for by BI 8. Two T-1 lines and recurring monthly charges will be paid for by FBI 9. Office equipment to include printers, copiers, shredders, and supplies will be paid for by BI XII. ASSET FORFEITURE All forfeiture procedures and sharing will be based upon the appropriate provision of State or Federal law and policy. 9 28 of 298 XIII. ADMINISTRATION AND AUDIT In no event shall the member agencies charge any indirect costs to BI for administration or implementation of this agreement during the term thereof. Any, and all, records pertaining to SD HTTF expenditures shall be readily available for examination and audit by BI or any other participating agency. In addition, all such records and reports shall be maintained until audits and examinations are completed and resolved, or for a period of three (3) years, whichever is longer. XIV. INSPECTION PROCESS It is the policy of BI to maintain a formal Administrative Inspection Program. This program requires administrative inspections of each BI supervised regional task force, once every month. All inspections will be conducted by the Program Manager or his/her designee Copies of the inspection report(s) will be delivered to the Chief of BI and provided to the Task Force Coordination Committee for their review. Upon the change of the Program Manager, an Administrative inspection shall be conducted, which includes all areas of the BI Compliance inspection. At such time, an audit of BI evidence funds, Case Information Management System (CIMS) files and specialized equipment shall be performed, with the exception of Staff Interviews. XV. NONDISCRIMINATION CLAUSE All participating agencies will comply with Title VI of the Civil Rights Act of 1964 and all requirements imposed or pursuant to the regulations of the U.S. Department of Justice (2B CFR, Part 42, Subparts C and D) issued pursuant to Title VI relating to discrimination on the grounds of race, color, creed, sex, age or national origin and equal employment opportunities. XVI. RESPECTIVE RESPONSIBILITIES For the purpose of indemnification, each participating agency of SD HTTF shall be responsible for the acts of its participating personnel and to the extent applicable by law and policy, shall incur any liabilities arising out of the services and activities of those personnel while participating in SD HTTF. Personnel assigned to SD HTTF shall be deemed to be continuing under the employment of their jurisdictions and shall have the same powers, duties, privileges, responsibilities and immunities as are conferred upon them as law enforcement agents/officers, in their own jurisdiction 10 29 of 298 XVII. POLICY AND PROCEDURES MANUAL It is agreed that all members of the task force shall abide by the applicable policies and procedures as expressed in the SD HTTF policy and procedure manual, which is specific in content to the needs, objectives and goals of the SD HTTF. If a conflict in policy and procedures arises, each respective agent/officer department policy and procedures manual shall take precedence. XVIII. TERMS OF AGREEMENT The term of this agreement shall be from November 01, 2019, through October 31, 2022. The term of this agreement may be terminated prior to October 31, 2022 upon mutual written consent of the participating agencies. This agreement may be modified upon mutual written consent of the participating agencies. An extension of the MOU will be granted pursuant to the signed agreement of the Task Force Coordination Committee. Any participating agency may withdraw its participation from the Task Force by providing notice in writing to the Task Force Coordination Committee Chairperson thirty (30) days prior thereof. SD HTTF will only be responsible for financial obligations incurred by task force participating agencies during the term of this agreement. XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Jeffrey Green (A) Director, Division of Adult Parole California Department of Corrections and Rehabilitation 11 30 of 298 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Ernie Limon Special Agent -in -Charge Bureau of Investigation San Diego Regional Office Signature Date Print Name Chris Caligiuri Director California Department of Justice Bureau of Investigation Signature Date Print Name Edward Medrano Chief California Department of Justice Division of Law Enforcement Signature Date Print Name Chris Ryan Chief California Department of Justice Division of Operations 12 31 of 298 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Omar Watson Chief, Border Division California Highway Patrol Signature Date Print Name Nick S. Annan Special Agent -in -Charge ICE/Homeland Security Investigations San Diego, California Signature Date Print Name Jose Tellez Chief National City Police Department Signature Date Print Name Mara W. Elliott City Attorney San Diego City Attorney's Office 13 32 of 298 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Summer Stephan District Attorney San Diego County District Attorney's Office Signature Date Print Name Adolfo Gonzales Chief Probation Officer San Diego County Probation Department Signature Date Print Name William Gore Sheriff San Diego Sheriff's Department Signature Date Print Name David Nisleit Chief San Diego Police Department 14 33 of 298 XIX AUTHORIZATION The participating agencies, by their duly authorized officials, have executed this SD-HTTF MOU on the respective dates indicated below. This MOU will become effective upon receipt by BI headquarters of the original MOU with all its attachments. All future amendments must be forwarded to BI Headquarters and will become effective upon receipt. Signature Date Print Name Robert S. Brewer, Jr. United States Attorney United States Attorney's Office Southern District of California 15 34 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) Please scroll down to view the backup material. 35 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City accepting funds in the amount of $6,800 from the 2020 San Diego Regional Fire Foundation Grant for the National City Fire Department for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies, and authorizing the establishment of a Reimbursable Grants City -Wide Fund appropriation and corresponding revenue budget. (Fire) PREPARED BY: Frank Parra DEPARTMENT: Fi PHONE: 619-336-4551 APPROVED BY: EXPLANATION: Through the 2020 Grant, the San Diego Regional Fire Foundation has awarded funds to the City of National City to support to the significant needs of our community in battling COVID-19. The San Diego Regional Fire Foundation has provided a check in the amount of $6,800 for the purchase of three electric portable foggers, personal protective equipment, and cleaning supplies. Staff recommends the establishment of an appropriation and corresponding revenue budget in the amount of $6,800. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. Ex. 001-412-000-355-0000 / Rev. 001-12000-3470 APPROVED: No matching City funds required. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Resolution 36 of 2918 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 AI) and authorizing the submission of the 2020 AI to U.S. Department of Housing and Urban Development (HUD). (Housing Authority) Please scroll down to view the backup material. 37 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 Al) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). PREPARED BY: Angelita Palma, Acting Housing Manager DEPARTMENT: Hou a Authority PHONE: 619-336-4219 g APPROVED BY: EXPLANATION: See attachment number one for explanation. FINANCIAL STATEMENT: There is no fiscal impact. ACCOUNT NO. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: The acceptance of the 2020 Al does not require an environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1. Explanation 2. Public Notice 3. Fair Housing Action Plan 4. Resolution 38 of 29>: Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation Resolution of the City Council of the City of National City accepting the Draft 2020-2024 San Diego Regional Analysis of Impediments to Fair Housing Choice (2020 Al) and authorizing the submission of the 2020 Al to U.S. Department of Housing and Urban Development (HUD). Pursuant to 24 CFR Subtitle A §91.225(a)(1), to receive HUD Community Development Block Grant (CDBG) funds, the City of National City must certify that it "actively furthers fair housing choice" through the following: completion of an Analysis of Impediments to Fair Housing Choice (Al) or, Assessment to Fair Housing (AFH); actions to eliminate identified impediments; and maintenance of fair housing records. This report, the Analysis of Impediments to Fair Housing Choice (commonly known as the "Al"), presents a demographic profile of all jurisdictions in San Diego County, assesses the extent of housing needs among specific income groups, and evaluates the availability of a range of housing choices for residents. This report also analyzes the conditions in the private market and public sector that may limit the range of housing choices or impede a person's access to housing. As the name of the report suggests the document reviews "impediments" to fair housing. While this report also assesses the nature and extent of housing discrimination, the focus is on identifying impediments that may prevent equal housing access and developing solutions to mitigate or remove such impediments. Document Review Due to the COVID-19 global pandemic the 2020 Al will be available to the public on the City of National City CDBG and HOME webpage at http://www.nationalcityca.gov/cdbg-home. Page 1 of 1 39 of 298 Attachment No. 2 Public Notice \ \, d / er h- CALIFORNIA.ram.._ �N rnv o.vo srC9 PUBLIC NOTICE CITY OF NATIONAL CITY NOTICE OF AVAILABILITY FOR PUBLIC REVIEW AND 30-DAY COMMENT PERIOD DRAFT 2020-2024 ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE The draft 2020-2024 Analysis of Impediments to Fair Housing Choice (2020 AI) is available for a 30-day public review and comment period from May 8, 2020 through June 9, 2020. The draft 2020 AI was prepared as a regional analysis with all San Diego County jurisdictions participating. The 2020 AI presents a demographic profile of San Diego County, assesses the extent of housing needs among specific income groups, and evaluates the availability of a range of housing choices for residents. The 2020 AI also analyzes the conditions in the private market and public sector that may limit the range of housing choices or impede a person's access to housing. While the 2020 AI assesses the nature and extent of housing discrimination, the focus is on identifying impediments that prevent equal housing access and developing solutions to mitigate or remove such impediments. The draft 2020 AI is available for public review and comment beginning May 8, 2020 for a minimum 30-day period through June 9, 2020. A copy of the draft 2020 AI is available at www.nationalcityca.gov/cdbg-home. In order to provide an opportunity for public comment during the 30 day review period of these plans you must submit comments referencing the Plan via e-mail to: apalma@nationalcityca.gov. Comments received as a result of the 30-day public review period will be incorporated into the final 2020 AI which will be presented for consideration and acceptance to the City of National City City Council meeting on June 16, 2020. Due to the COVID-19 global pandemic interested persons and community groups are invited to view the City Council meeting live via web -cast at: www.nationalcityca.gov. In order to provide an opportunity for public comment at this meeting, comments may be submitted via e-mail to: clerk@nationalcityca.gov. E-mails that are received by 2:00 p.m. will be distributed to the City Council prior to the meeting. You must reference the 2020 AI you are commenting on. For more information regarding this process, please contact the National City Housing Authority at (619) 336-4219. Hearing impaired persons please use the CAL Relay Service Number 711. Asistencia en Espanol: Para que le interpreten la information en espanol, flame al (619) 336-4391. Brad Raulston, City Manager City of National City May 7, 2020 [Editor: Please publish once on May 8, 2020] Page 1 of 1 40 of 298 CHAPTER 7 FAIR HOUSING ACTION PLAN AN ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE his chapter builds upon the previous analyses and presents a list of specific actions jurisdictions in the region are planning to undertake in order to address the impediments. Impediments and recommendations are grouped in the following categories: A. Regional Impediments The following is a summary of recommended actions to address regional impediments. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Lending and Credit Counseling Impediments: Hispanics and Blacks continue to be under -represented in the homebuyer market and experienced large disparities in loan approval rates. • White applicants were noticeably overrepresented in the loan applicant pool, while Hispanics were severely underrepresented. The underrepresentation of Hispanics was most acute in the cities of Imperial Beach (-30 percent), Vista (-32 percent), and Escondido (-33 percent). • Approval rates for Black and Hispanic applicants were well below the approval rates for White and Asian applicants in the same income groups. Specifically, Black applicants consistently had the lowest approval rates compared to other racial/ethnic groups in the same income groups. The largest discrepancies (between loan approval rates for White and Asian applicants versus Black and Hispanic applicants) in 2017 were recorded in the cities of El Cajon, Encinitas, and San Marcos. • Black and Hispanic applicants continued to get higher -priced (subprime) loans more frequently than White and Asian applicants. Recommended Actions Timeframe P U Chula Vista Encinitas El Cajon Escondido La Mesa National City O San Diego City San Diego Urban County San Marcos v,cs Vista Coordinate with the Reinvestment Task Force to receive annual reporting from the Task Force on progress in outreach and education. Annually 2. Overconcentration of Housing Choice Vouchers CHAPTER 7: FAIR HOUSING ACTION PLAN 195 41 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Impediments: Due to the geographic disparity in terms of rents, concentrations of Housing Choice Voucher use have occurred. ■ El Cajon and National City continue to experience high rates of voucher use. Recommended Actions Timeframe Carlsbad Chula Vista Encinitas El Cajon Escondido La Mesa National City Oceanside San Diego City San Diego Urban County San Marcos at Vista Expand the affordable housing inventory, as funding allows. Ongoing Promote the Housing Choice Voucher program to rental property owners, in collaboration with the various housing authorities in the region. Ongoing Increase outreach and education, through the fair housing service providers, regarding the State's new Source of Income Protection (SB 329 and SB 222), defining Housing Choice Vouchers as legitimate source of income for housing. These new housing laws went into effect January 1, 2020. By the end of 2020, and annually thereafter 3. Housing Options Impediments: Housing choices for special needs groups, especially persons with disabilities, are limited. • Housing options for special needs groups, especially for seniors and persons with disabilities, are limited. Affordable programs and public housing projects have long waiting lists. • Approximately 23 percent of the applicant -households on the waiting list for Public Housing and 22 percent on the waiting list for Housing Choice Vouchers include one disabled member. • Approximately 10 percent of the applicant -households on the waiting list for Public Housing and 11 percent on the waiting list for Housing Choice Vouchers are seniors. CHAPTER 6: FAIR HOUSING PROFILE 196 42 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Recommended Actions Timeframe .� UW Chula Vista Encinitas •° Escondido Ct a U = o z Oceanside San Diego City San Diego Urban County San Marcos Santee Vista Increase housing options for special needs populations, including persons with disabilities, senior households, families with children, farmworkers, the homeless, etc. Specifically, amend the Zoning Code to address the following pursuant to new State laws: • Low Barrier Navigation Center (AB 101) • Supportive Housing (AB 139) • Emergency Shelter for the Homeless (AB 139) • Accessory Dwelling Units (ABs 68, 671, 881, and 587 and SB 13) See actions under Jurisdictional - Specific Impediments — Public Policies. Review zoning provisions as part of the 6th cycle Housing Element update, due April 15, 2021 Encourage universal design principles in new housing developments. Ongoing Educate city/county building, planning, and housing staff on accessibility requirements Ongoing Encourage inter -departmental collaboration Ongoing CHAPTER 6: FAIR HOUSING PROFILE 197 43 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 4. Enforcement Impediments: Enforcement activities are limited. • Fair housing services focus primarily on outreach and education; less emphasis is placed on enforcement. • Fair housing testing should be conducted regularly. Recommended Actions Timeframe - -g U Chula Vista Encinitas - V W Escondido) La Mesa U a 0 .z z Oceanside San Diego City San Diego Urban County San Marcos Santee Vista Provide press releases to local medias on outcomes of fair housing complaints and litigation. Semi-annually Support stronger and more persistent enforcement activity by fair housing service providers. Ongoing Conduct random testing on a regular basis to identify issues, trends, and problem properties. Expand testing to investigate emerging trends of suspected discriminatory practices Conduct testing every other year or as warranted by emerging trends CHAPTER 6: FAIR HOUSING PROFILE 198 44 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 5. Outreach and Education Impediment: Today, people obtain information through many media forms, not limited to traditional newspaper noticing or other print forms. • Increasingly fewer people rely on the newspapers to receive information. Public notices and printed flyers are costly and ineffective means to reach the community at large. ■ Frequent workshops with targeted population should be conducted to allow for meaningful discussions and dissemination of useful information. Recommended Actions Timeframe Carlsbad Chula Vista Encinitas El Cajon o o o V La Mesa National City b .- aq co'W 0 San Diego City San Diego Urban County San Marcos Santee Vista Education and outreach activities to be conducted as a multi -media campaign, including social media such as Facebook, Twitter, and Instagram, as well as other meeting/discussion forums such as chat rooms and webinars. Ongoing Involve neighborhood groups and other community organizations when conducting outreach and education activities. Ongoing Include fair housing outreach as part of community events. Ongoing CHAPTER 6: FAIR HOLSI\u 1'K 199 45 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE 6. Racial Segregation and Linguistic Isolation Impediment: Patterns of racial and ethnic concentration are present within particular areas of the San Diego region. • In San Diego County, 15.4 percent of residents indicated they spoke English "less than very well" and can be considered linguistically isolated. ■ The cities of National City, Chula Vista, El Cajon, and Escondido have the highest percentage of total residents who spoke English "less than very well". Most of these residents were Spanish speakers. ■ Within San Diego County, there are RECAPs (Racially/Ethnically Concentrated Areas of Poverty) scattered in small sections of Escondido, El Cajon, La Mesa, Lemon Grove, National City, and Chula Vista. Larger RECAP clusters can be seen in the central/southern portion of the City of San Diego. Recommendations Timeframe Carlsbad al x U Encinitas El Cajon Escondido National City aJ OV San Diego City San Diego Urban County San Marcos Vista Diversify and expand the housing stock to accommodate the varied housing needs of different groups. As part of the 6th cycle Housing Element update, evaluate the community's varied housing needs and adjust housing and land use policies to accommodate the community's Regional Housing Needs Assessment (RHNA), by April 15, 2021 Promote equal access to information for all residents. Update LEP plan to reflect demographic changes in community per Executive Order 13166 of August 11, 2000. Periodically but at least when new Census data becomes available CHAPTER 6: FAIR HOL sL u 1'KW xi.l 200 46 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE B. Jurisdiction -Specific Impediments The following is a list of actions that will be taken to address jurisdiction -specific impediments carried over from previous AIs. Impediments and recommended actions are modified to reflect current conditions, feasibility, and past efforts. 1. Public Policies Impediments: Various land use policies, zoning provisions, and development regulations may affect the range of housing choice available. • Recent Changes to Density Bonus Law: The most recent changes to California density bonus law went into effect in January 2020. Because of this, while most San Diego County jurisdictions do include regulations allowing for density bonuses, jurisdictions must review their regulations to ensure continued compliance with state law. • Definition of Family: The zoning ordinance of Solana Beach contains a definition of family that may be considered discriminatory. • Accessory Dwelling Units: Most jurisdictions have not yet amended the ADU provisions to comply with the recent changes to State law (e.g., SB 13, AB 68, AB 881, AB 587, and AB 671). • Emergency Shelters: The City of Poway does not have adequate provisions for emergency shelters in their zoning ordinance. The currently adopted Housing Element for Poway acknowledges the need to update the zoning ordinance, but no amendment has been completed at this time. Furthermore, recent changes to State law (AB 101 and AB 139) require additional revisions to local zoning regulations regarding the provision of Low Barrier Navigation Centers (LBNC) and emergency shelters. Specifically AB 139 requires the assessment of shelter needs be based on the most recent Point -in -Time Count and the parking standards for shelters be based on staffing levels. • Transitional and Supportive Housing: The County of San Diego, La Mesa, and Vista do not fully comply with all of the requirements of SB 2. Furthermore, recent changes to State law AB 139 requires supportive housing to be permitted by right where multi -family and mixed uses are permitted. Jurisdictions should revise the zoning ordinance to specifically state supportive housing as a by -right use. • Farmworker Housing/Employee Housing: Some jurisdictions allow employee housing for six or fewer employees but have not updated their zoning ordinance to permit the use in accordance with the California Housing Act. CHAPTER 6: FAIR HOUSING Y'Kt 201 47 of 298 SAN DIEGO REGIONAL ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE Recommended Actions Zoning Amendments Needed Density Bonus Accessory Dwelling Units Emergency Shelters Zoning LBNC and ES Capacity and Parking Standards Transitional/ Supportive Housing Farmworker Employee Housing Definition of Family Carlsbad ■ ■ ■ ■ Chula Vista ■ ■ ■ ■ Coronado ■ ■ ■ ■ ■ Del Mar ■ ■ ■ ■ ■ El Cajon ■ ■ ■ ■ Encinitas ■ ■ ■ Escondido ■ ■ ■ ■ ■ Imperial Beach ■ ■ ■ ■ La Mesa ■ ■ ■ ■ ■ Lemon Grove ■ ■ ■ ■ ■ National City ■ ■ ■ ■ • Oceanside ■ ■ ■ ■ ■ Poway ■ ■ ■ ■ ■ ■ San Diego City ■ ■ ■ ■ • San Diego County ■ ■ ■ ■ ■ San Marcos ■ ■ ■ ■ ■ Santee ■ ■ ■ ■ ■ Solana Beach ■ ■ ■ ■ ■ ■ Vista • • CHAPTER 6: FAIR HOUSING PROFILE 202 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee for National City Representation when she is unavailable to vote. (City Attorney) Please scroll down to view the backup material. 49 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing Vice Mayor Mona Rios to name Jose Preciado as her Proxy Designee for National City Representation when she is unavailable. PREPARED BY: Angil P. Morris -Jones DEPARTMENT: City Attorney PHONE: 619 336-4220 APPROVED BY: EXPLANATION: At the City Council Meeting of June 2, 2020 during Council Comments, Vice Mayor Rios requested and received unanimous consent by the City Council to consider the adoption of a Resolution authorizing Vice Mayor Rios who serves as the City Representative on the San Diego Water Authority to name a Proxy Designee to vote for her as a member of the Board of Directors of the San Diego County Water Authority when Member Rios is unavailable to vote. The proposed resolution would authorize Mona Rios as the City's representative as a San Diego County Water Authority(SDCWA) member of the Board of Directors the authority designate Jose Preciado as her Proxy Designee anytime she is unavailable to cast her vote at the Authority meeting. Additionally, a copy of SDCWA Proxy Designation form is attached for your information. Such Proxy Designee form would be used by Vice Mayor Rios when she is unavailable and is designating her named proxy to vote on her behalf. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Director Proxy Designee Notice 2. Resolution 50 of 298 6 San Diego County Water Authority DIRECTOR PROXY DESIGNEE NOTICE Pursuant to Section 45-6 (g) of the County Water Authority Act, Director , representing will be absent from the formal/special Board of Directors meeting on and wishes ,. the Director designated and confirrned by resolution number on file with the Cleric of the Board, to cast the agency's vote at that meeting. Designator: (Director who will be absent) Time/Date Received: By: Clerk of the Board FAX to Clerk of the Board at 858-522-6567 or email: rnnelson@SDCWA.org 51 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. (Engineering/Public Works) Please scroll down to view the backup material. 52 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45; 2) authorizing a 15% contingency in the amount of $26,588.40 for any unforeseen changes; and 3) authorizing the Mayor to execute the contract. PREPARED BY: Luca Zappiello, Assistant Engineer - Civil d�. PHONE: 619-336-4360 EXPLANATION: See attached. DEPARTMENT: Engineering/Public Works APPROVED BY: FINANCIAL STATEMENT: APPROVED: Finance ACCOUNT NO. APPROVED: Contract Award - $177,256.00 (funds are available through prior City Council CIP Appropriations) Expenditure Accounts: 001-409-500-598-1500 (Facilities Upgrades) — $137,224.86 001-409-500-498-6574 (ADA Improvements) — $40,031.14 15% Contingency - $26,588.40 (funds are available through prior City Council CIP Appropriations) Expenditure Account: 001-409-500-598-1500 (Facilities Upgrades) - $ 26,588.40 ENVIRONMENTAL REVIEW: CEQA Notice of Exemption will be filed with the County Recorder. ORDINANCE: INTRODUCTION: FINAL ADOPTION: MIS STAFF RECOMMENDATION: Adopt Resolution awarding a contract to APR Construction, Inc. in the not -to -exceed amount of $177,256.00 for the Civic Center ADA Accessibility Project, CIP No. 19-45. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Bid Opening Summary 3. Three Lowest Bidders Summary 4. Owner -Contract Agreement 5. Resolution 53 of 2981 EXPLANATION The Civic Center ADA Accessibility Project, CIP No. 19-45, will upgrade the first floor exterior access into the Civic Center. The project will construct an ADA accessible path of travel to the main entrance of the building located on the first floor, as well as the side entrances located on the north and south sides of the building. Additionally, the project will also install two ADA parking stalls in the building parking lot. The first stall will be located in front of the main entrance, and the second stall will be located near the southern entrance, adjacent to the employee parking. Staff will coordinate appropriate signage is placed during construction directing all members of the public and staff to the nearest entrance, as access may be limited at the north and south building entrance while they are being improved. Access to the main front entrance of the building will be maintained throughout the project for staff, as well as members of the public once the Civic Center is open to the public. The construction will be phased in such a way to create the least inconvenience to all facility users. On April 30, 2020, the bid solicitation was posted on PlanetBids, a free public electronic bidding system for contractors. On May 5, 2020 and May 11, 2020, the bid solicitation was advertised in local newspapers. On May 21, 2020, eight (8) bids were received electronically on PlanetBids by the 11:00 a.m. deadline. The list of bid opening summary is attached. APR Construction Inc. was apparent lowest bidder with a total bid amount of $177,256.00. Upon review of all documents submitted, APR Construction Inc.'s bid was deemed responsive, and they are the lowest responsible bidder qualified to perform the work as described in the project specifications. Staff recommends awarding a contract to APR Construction, Inc. in the not to exceed amount of $177,256.00 and to authorize a 15% contingency in the amount of $26,588.40 to address any unforeseen conditions that may arise. Attached are the bid opening summary sheet and a line item summary of the three lowest bidders for reference. Also attached is the Owner -Contractor Agreement. Construction is estimated to be completed by summer 2020. Updates will be provided on the City's CIP website at: nationalcityproject }.com. 54 of 298 BID OPENING SUMMARY NAME: CIVIC CENTER ADA ACCESSIBILITY PROJECT CIP NO: 19-45 DATE: Thursday, May 21, 2020 TIME: 11:00 A.M. ESTIMATE: $200,000.00 PROJECT ENGINEER: Jose Lopez, P.E. NO. BIDDER'S NAME BID AMOUNT ADDENDA #1 BID SECURITY BOND 1 APR Construction, Inc. 3916 Murray Hill Road La Mesa, CA 91941 $177,256.00 Yes Bond 2. Blue Pacific Engineering & Construction 7330 Opportunity Road, Suite J San Diego, CA 92111 $184,586.00 Yes Bond 3. Tri Group Construction 9580 Black Mountain Rd. Ste. L San Diego, CA 92126 $184,989.00 Yes Bond 4. Bella Construction 10008 Tall Oak Lane Escondido , CA 92026 $216,61.1.11. Yes Bond 5. lcpaving & sealing 620 Alpine Way Escondido, CA 92029 $258,772.45 Yes Bond 6. Fordyce Construction, Inc. 9932 Prospect Ave #138 Santee, CA 92071 $264,037.00 Yes Bond 7. SD Remodeling P.O. Box 1488 Rancho Santa Fe, CA 92067 $279,620.18 Yes Bond 8. Vasquez Construction Company 3009 G Street San Diego, CA 92102 $284,900.00 Yes Bond 55 of 298 Bid Results for Civic Center ADA Accessibility project (CIP No. 19-45) Item No. Description Unit Qty. APR Construction, Inc. Blue Pacific Engineering & Construction Tri Group Construction Base Bid 1 Mobilization/Demobilization LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $6,000.00 $6,000.00 2 Surveying and Construction Staking LS 1 $2,000.00 $2,000.00 $10,000.00 $10,000.00 $9,000.00 $9,000.00 3 Traffic Control and Pedestrian Control LS 1 $1,000.00 $1,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 4 Clearing and Grubbing LS 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 5 Water Pollution Control LS 1 $1,700.00 $1,700.00 $8,000.00 $8,000.00 $5,000.00 $5,000.00 6 Unclassified Excavation LS 1 $2,000.00 $2,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00 7 Removal, Disposal and Replacement of Unsuitable Material CY 7 $9,500.00 $66,500.00 $200.00 $1,400.00 $250.00 $1,750,00 8 Construct Concrete ADA Accessible Walkway SF 365 $68.00 $24,820.00 $30.00 $10,950.00 $14.00 $5,110.00 9 Construct Retaining Wall (All Types) Per City of San Diego Information Bulletins 221 and 222 SF 424 $19.00 $8,056.00 $100.00 $42,400.00 $90.00 $38,160.00 10 Construct Curb Ramp Type C Per SDRSD G-29 EACH 2 $2,000.00 $4,000.00 $4,500.00 $9,000.00 $4,600.00 $9,200.00 11 Signing and Striping LS 1 $2,000.00 $2,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 12 Furnish and Install Pedestrian Protective Railing Per SDRSD M-24 & M- 25 LF 152 $30.00 $4,560.00 $150.00 $22,800.00 $218.00 $33,136.00 13 Mill & Overlay of ADA Parking Stalls SF 2,014 $10.00 $20,140.00 $5.00 $10,070.00 $9.00 $18,126.00 14 Fine Grading, Irrigation Adjustments and Landscape SF 70 $60.00 $4,200.00 $10.00 $700.00 $44.00 $3,080,00 15 Construct 4" PCC Sidewalk per SDRSD G-7, G-9, G-10 SF 743 $10.00 $7,430.00 $12.00 $8,916.00 $14.00 $10,402,00 16 Construct 6" Curb per SDRSD G-1 LF 27 $50.00 $1,350.00 $50.00 $1,350.00 $75.00 $2,025.00 17 Construct Concrete Step Per SDRSD M-26 EACH 2 $1,000.00 $2,000.00 $500.00 $1,000.00 $1,000.00 $2,000.00 18 Construct Concrete Ramp with Steel Plate Per Construction Detail B EACH 1 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 19 Fit Cells Completely with Non -Shrink Grout, Texture to Match Existing, Paint over Grout to Match Existing, See Detail C on Sheet 02 LS 1 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 Total $177,256.00 $184,586.00 $184,989.00 56 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. (Engineering/Public Works) Please scroll down to view the backup material. 57 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab in a not -to -exceed amount of $44,649.19. PREPARED BY: Tirza Gonzales, Management Analyst II Vt EPARTMENT: Engin 'u lic Works PHONE: 619-339-4318 EXPLANATION: See staff report. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $44,649.19 Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution 58 of 29 8 Explanation: The current Traffic truck used by the National City Police Department has exceeded its useful life and is scheduled to be replaced, Staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. Consistent with Section 2.60,260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. NCMC Section 2,60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction o'r agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716: NAF with National Auto Fleet Group was competitively bid through a Request fo'r Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the Mayor to award the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $44,649.19 consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2019 annual budget. 59 of 298 111312020 :Soil, service, .and deliver letter 1 /7./2020 1/13/2020 Re -Configured National Auto Fleet G.roup A DDvlsiralt of tat,ovvoitiG of W•atoaravillo 490 Auto Center Orlve, Watsonville, CA 85076 (855) 289-9 .7 «.(881) 480.8497 Fax FleetiNVationniAuto isetOro�up oorin Quote ID: 12443 R1 Order Cut Off Date: TBA Mr Ruben Huerta City of National City 1726Wilson Ave National City, California, 91950 Dear Ruben Huerta, National Auto Fleet Group is pleased to quotethe following vehicle(s) for your consideration. One (1) New/Unused (2020 Cord Super Duty F-250 SRW (W2A) XL 2WD Crew Cab 8' Box 176" WS, Harbor installed Camper & C-Slider) and delivered to your specified location, each for One. Unit $35,447.78 $5,000, 90 $600.00 $3,591.76 $•8.75 $44,649,19 Contract Price Harbor installed 'Camper & C-Slider 3•additional key(s) Tax (8.7500 %) Tire fee Total '- per the attached specifications. `This vehicle(s) .is .availableunder the Sourcewell (Formerly Known as WA) Contract 120716-NAF .. Ploase. reiF 'ri tc'e• .this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days afterreceipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Jesse Coope Account Man � Email: Fleet i atlonalA Office: (855) 289-6572 Fax: (831) 480-8497 toFleetGrou.p.com Quoting Department Account Manager Fleet@NationalAutoFleetGroup.com (855) 289-5572 'i Fw,+r. TOYOTA 3111 Mies inationalautoileetproup.comlOrderRequest/SSRPrint1124r4Mws-lrue&te=true&sedType=QuickQuote 60 of 298 1/13/2020 Seri, sorvICa, and deliver letter In order to Finalize your Quote,_please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 https;llnationalautoflaetcg roup,aorn/OrdorRequ esUSSDPrintli 24437ws=true&se »true&ssdType=QuickQuote 4111 61 of 298 255 Voyager Ave Brea, CA 52821 Phone;. 714-996.04.11 Sales Quote 5Q34523 Fax; 714:4$96.01ir3.5 Sales•Quate Date: 1/1012020 InsIde Soles Rep,: KIrnberiy 9a3itnnty.:.. •_.... Sell Ship To: NATIONAL.AVTO,TLE..LJ CiftO:11P,CI1Y-OF NATIONAL CITY To: CITY OF NATIONAL CITY 1)E35EEl 1A 71E061 1726 WILSON AVE 1330 W. MAlN ST, ALHAMBRA,CA 91801 626=41.4. 000 Tax Went, Type Legal Entity Sales Quote Page 1 of '1 NATIONAL CITY, CA 9150 Customer 1D Dealer Number ship Via HARBOR Sr,IesParson Terms 2% 10 Days, Net 30 V1N Location: BREAi Territory REGION 1 Harbor -Truck Bodies Is Not Held .Resp.o.ns.l4ie for:trny item, not listed on this urdar/qu to. Pricing on quoteis valid 30 days front.sai.es, quote date. item No. Description Exp, Notes FLWOI JENNIFER ilirlt ptyt Unit.Prit* Net Pike FORD;:056.C.:S1.W FORD ..5.6" CA CREW 4A0 SRW GAS',,- :EACH 1 SEC) 1 ARE* MODEL LACK .CA?iPFL SHELL INSTALLED .EACH 1 2'.640.40 2,640.40 SEGO 2 1000 FP CAR O:Si rG1E INsTAU.Et ,EACH 1 1,035.50 1;935,50 MIDI POI'POR NEW VEHICLE EACH 1 225,00 225.00 FREIGHT Freight EACH 1 12$5.00 12:6.00 FUEL CHARGE FUEL CHARGE. EACH 7 75.00 75.00 Amount Subject to Sales lax 0 Amount Exempt.from Sales Tax 5,000,90 Authorized Signature Dealer VlN/VON P.O.l Date Subtotal: 5;00.0t30 Invoke Dlsi unt; 0A0 Total Sales Tax 0.00 Total: 5,000,90 62 of 298 1l'13/2a2o Sell, service, and deliver letter Vehicle Configuration Options ENGINE Code Description 99N • TRANSMISSION ENGINE: 7.3L 2V DECVT NA PFI VS GAS, -inc: Heavy -Duty Alternator (240 Amp },.355 Axle Aa} Ratio Code Description 44G TRANSMISSION: TORQSH.IFT 10-SPEED AUTOMATIC, -inc: SelectShlft and selectable drive modes: normal, tow/haul, eco and deep sand/snow WHEELS ..,......._ .. .. Code 64A Description WHEELS: 17' ARGENT PAINTED STEEL, -inc: painted hub covers/center ornaments (STD) -.'' TIRES Code Description ,.. . TDB _ ,N.— TIRES: LT245/75RX17E BSW NS (4), (STD) � w PRIMARY PAINT • ... ...... °' w,.a. UM AGATE SLACK METALLIC u.: tPAINTSCHEME..,, Code Description ,, STANDARD PAINT .,„_..�; SEAT TYPE - ... j1 W- w Code �.... , wy.... 1 't4S _Description MEDIUM EARTH GRAY, CLOTH 40/MINI-CONSOLE/4O FRONT SEAT, -Inc: driver's side,manuaf lumbar �' Ft AXLE RATIO >i. Code Description _ - , ... v. A X35 3,55 AXLE RATIO , ;: EQUIPMENT .. -4! 5 ADDITIONAL Code Description 90L POWER EQUIPMENROUP, -inc: Deletes passenger -side lock cylinder, upgraded door trim� panel, Accessory Delay,Advanced Security Pack, SecuriLacic Passive Antl-Theft Syster 'f(#?l�;"(NS': p l and Inclination/Intrusion, sensors, Power Locks, Remote Keyless Entry, Manual , htips;!!nation aid utefleetg roup.coml0 rd arRequest/SSD Pnn024437ws-true&s ertrue &ssaypa=Qu I akq cote 63 of 298 1/13/2020 Sell, serviCe, aid deliver letter Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock „ •471 CAMPER PACKAGE, -Inc: extra heavy -service front springs (2 up upgrade above the spring computer selected as a consequence of options chosen, Not included if maximum spring § have been computer selected as standard equipment), rear auxiliary springs and slide -in camper certification, NOTE 1: Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle''"''kl'°' ratios and model availability, NOTE 2: May result In deterioration of ride quality when vehicle is not equipped w/camper, Rear Stabilizer Bar 1•. 52B 76C 13.5s f6R -66S: TRAILER BRAKE CONTROLLER, -inc: Verified to be compatible w/select electric over hydraulic- brakes, smart trailer tow connector EXTERIOR BACKUP ALARM (PRE -INSTALLED), -Inc: Custom accessory TOUGH BED SPRAY-1N BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks: and • black bed attachment bolts • REVERSE SENSING SYSTEM UPFITTER SVVITCHES (6), -Inc: Located in overhead console • 60B BLIND SPOT INFORMATION SYSTEM (BUS), -Inc: cross -traffic alert and trailer tow (B1_;',:8 sensor in taillamp) OPTION PACKAGE Code 600A Description ORDER COD 600A Or,mmvk • • • - . . -C;i1 • https://nallortalautofleetgroup.corri/OrderRequestiSSDPrint/12443?we=truease=true&ssdTyper-QuickQuote 6/11 64 of 298 1/13/2020 Sell, service, and deliver letter N'tiNea .. uru;!47�s1Y 2020 Fleet/Non-Retail Ford Super Duty i;-250 SRW XL 2WD Crew Cab 8' Box 176" WB WINDOW STICKER 2020 Ford Super Duty F-250 SRW XL. 2WD Crew Cab 8' Box 176" WB CODE MODEL. MSRP W2A 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab 8' Box 176" WB $37,495.00 OPTIONS 99N ENGINE: 7.3L 2V DECVT NA PFI V8 GAS, -inc: Heavy-Duty.Alterriator (240 Amp), 3.55 Axle Ratio $2,045.00 44G TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -Inc: SelectShift and selectable drive modes: $0.00 normal, tow/haul, eco and deep sand/snow .64A WHEELS: 17" ARGENT PAINTED STEEL., -Inc painted hub covers/center ornaments (STD) :1-Da TIRES: LT245/75RX17l BSW A/S.(4), (STD) UM AGATE BLACK METALLIC STANDARD PAINT 45 MEDIUM EARTH GRAY, CLOTH 40/MINI-CQNSOLE/40 FRONT SEAT, wine: driver's side manual lumbar X35 3.55 AXLE RAT3O 90L POWER EQUIPMENT GROUP, -Inc: Deletes passenger -side lock cylinder, upgraded door trim panel, Accessory Delay,. Advanced Security Pack, SecuriLock Passive Anti -Theft System (PATS) and Inclination/Intrusion sensors, Power Locks, Remote Keyless Entry, Manual Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power Tailgate Lock $0.00.:.,, $0.00 $0::ioet. . : $615. 70 INC $1,125.00 471 CAMPER PACKAGE, -Inc: extra heavy -service front springs (2 up upgrade above the spring computer $16' :00 , selected as a consequence of options chosen, Not Included if maximum springs have been computer selected as standard equipment), rear auxiliary springs and slide -In camper certification, NOTE 1:. . . Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer -• towing or camper limits and corresponding required equipment, axle ratios and model availability, NOTE 2: May result in deterioration of ridequality when vehicle Is not equipped w/camper, Rear Stabilizer Bar j : { i. fi 52B TRAILER. BRAKE CONTROLLER, -inc: Verified to be compatible. w/select electric over hydraulic brakes, $270,00 1 smart trailer tow connector 76C EXTERIOR BACKUP ALARM (PRE -INSTALLED), -Inc: Custom accessory $i40.O0 3:. 855 TOUGH BED SPRAY -IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black bed •$55.00 1 attachment bolts 76R REVERSE SENSING SYSTEM $245.00 ji 66S UPFITTER SWITCHES (6), -Inc: Located in overhead console $:it,Y;Ur e. 1 60B BLIND SPOT INFORMATION. SYSTEM (BLIS),.-inc: cross -traffic alert and trailer tow (BUS sensor in $54.0.00 f taillamp) 600A ORDER CODE 600A Please note selected options override standard equipment blips://natienaleuto0aetgroup.cem/OrderRequest/SSDPrint/12443?ws Atrue&se4true&sserype=QuickQuote 65 of 298 1113/2020 Sell, service, and deliverletter SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Est City: N/A MPG Est Highway: N/A MPG Est Highway. Cruising Range: NIA mi $43,395.00 $0.00. $1,5.95..00' $44,990.00: Any performance -related calculations are offered solely•as guidelines. Actual unit performance will depend on your operating»conditiona t.. https:/Ma ti onal autoflee lgrou p.com/OrderReq uest/SS D Print/124437ws=true &se=true&ssdT'ype=Qu lcki1 u ote 8/11 66 of 298 • • 110.•.M411. 1/13/2020 Standard Equipment MECHANICAL Soli, service, and deliver etier Engine: 6,2L 2-Valve SOHC EFI NA V8 Flex -Fuel , Transmission:TorqShift-G 6-Spd Auto w/SelectShift 3.73 Axle Ratio GVWR: 10,000 Ib Payload Package 50-State Emissions System Transmission w/Oil Cooler Lear -Wheel Drive (2-Amp/Hr 660CCA Maintenance -Free Battery w/Run Down Protection 1 t'i 57 Amp Alternator Class V Towing Equipment -inc: Hitch and Trailer Sway Control „. Trailer Wiring Harness 3660# Maximum Payload HD Shock Absorbers Front Anti -Roll Bar . Firm Suspension ,Hydraulic Power -Assist Steering .... , 'Single Stainless Steel Exhaust . -48 Gal. Fuel Tank _..., 1,.. Front Suspension w/Coil Springs Leaf Rear Suspension w/Leaf Springs 4Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control. EXTERIOR Wheels: 17" Argent Painted Steel -Inc:. painted hub covers/center ornaments :'-Tires: LT246/75Rx17E BSW A/S.(4). Regular Box Style 1Steel Spare Wh—eel Full -Size Spare Tire Stored •Underbody w/Crankdown Clearcoat Paint Black Front Bumper w/13Iack Rub Strip/Fascia Accent and 2 Tow Hooks Black Rear •Step Bumper Black Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Manual Side Mirrors w/Manual Folding • LManual Extendable Trailer Style Mirrors ;-Fixed Rear Window littps://nationalautoileelyrgup.comtOrdeeR0quesUSSDPrintt12443?ws=true&ser4truassdTypE).--4QuIckQuate • • mrouley.a • , ..,Fou.A.ritamuakritad,..1.44 I i 1.0.01*W.rahr,Nicoaatuoidminamty.4 67 of 298 1113/2020 Light Tinted Glass Variable Intermittent Wipers Sell, service, and deliver latter Aluminum Panels .lack Grille u ront License Plate Bracket aiigate Rear Cargo Access Manual Tailgate/Rear Door Lock Autolamp Fully.A.utoniatic Aero-Composite Halogen Daytime Running Lights Preference Setting Headlamps w/Delay-Off, Cargo Lamp wlHigh Mount Stop Light ;:ENTERTAINMENT adio AM/FM Stereo w/MP3 Player -inc: 4 speakers ,tadio w/Se.ek-Scan Fixed Antenna ,; SYNC Communications &.Entertainment System -inc: enhanced voice recognition wI911 Assist, 4,2" LCD center stack screen, AppLink and 1 smart -charging USB-C port il. INTERIOR 4-Way Driver Seat -inc: Manual Recline and Fore/Aft Movement :4 Way Passenger P_v er Seat -inc:Manual Recline and Fore/Aft Movement g r ,o0-40 Folding Split -Bench Front Facing Fold Up Cushion Rear Seat €'Manual Tilt/Telescoping Steering Column 'Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmi,ssiQ:n Fluid...4 Temp, Engine Hour Meter, Trip Odometer and Trip Computer Manual Rear Windows FQrdPass Connect 4G LTE WiFI Mobile Hotspot Internet Access Rear Cupholder Manual Air Conditioning HVAC -inc: Underseat Ducts ;Illuminated Locking Glove Box €:interior Trim -Inc: Chrome. Interior Accents •Fu1I Cloth Headliner ....:................ ........ . Urethane Gear Shift Knob ,HD I7 Vinyl 40/20140 Split Bench"Seat -inc: center armrest, cu holder, storage and driver's side manual lumhafi P • y..tu ncy. Day -Night Rearview Mirror Passenger Visor Vanity Mirror 2 12V DC Power Outlets Full Overhead Console w/Storage and 2 12V DC Power Outlets v..� ,Fade -To -Off Interior Lighting �rvT l' https:llnalianalaulnileetgraup.comic}rderRequestlSSnF�rintl12�1437ws-true&se=truet3<ssdType G2uickQunte 1/13/2020 Sell, service, and deliver letter . Front And Rear Map Lights :. Full Vinyl/Rubber Floor Covering Undfw.rhood And Pickup Cargo Box Lights Smart Device Remote Engine Start ..... l : strument Panel Covered Bin and Dashboard Storage ... an 1st. Row Windows • systems Monitor „.... .�, xrngr. .WON VIM Trip Computer Outside Temp Gauge . , .._...... ... •Analog Display . Seats. wlVinyl Back Material _° Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints ...... ,.. ._... M4aai{r.w.YAy ._.,. .. ... .. ..... ,' .. -.,. . .... .........•...... 'Seoul-Hook.Anti-Theft Ignition (pats) Engine Immobilizer .!. ... _.... _... Air Filtration AFETY AdvanceTrac w/Roll Stability Control Electronic Stabi ABS And Driveline Traction Control Side Impact Beams .. ESC) And Roll Stability Control (RSC) S':5:�75iS:6 • Dual Stage Driver And Passenger Seat -Mounted Side Airbags Tire Specific Low Tire Pressure Warning OSA Mykey System -Inc: Top Speed Limiter; Audio Volume Limiter, Early Low Fuel Warning, Programmable Soun .i`. .d...i Nimes and Beltminder w/Audio Mute :Safety Canopy System Curtain 1st And 2nd Row Airbags. ;3 : utboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point and. Height Adjusters Dual Stage. Driver And Passenger Front Airbags Back -Up Camera https://natiana lautoff ee tgrou p.co mTord erRequ es t/SS UPri nt/ 124437ws=tru a&se=true&ssdType=.QuickQuote 69 of 298 , • FORM E CONTRACT ACCRPIANCE AND AWARD frop portion of thli,tprm'ot oomplerod. tyvPlJA li ih V0,11i;for Is FiWoxfoci oohjrocil, Thd vertdorlhouja complpte PM VdOr Clutllorizodslonaluma Q p1rhDflie:RPP•rtgpOraer). NJPA onlrioI 1207d 6-NAP Propogor's. tu le•jal tome; 72 Hour LLC,dlho kelionatAufoll'oef s')roup • . »pied m JPR yobwe'beert.crWttrded.a..cohlrowt,A n worded venOpy,•4'eou: ogrou tp,prol410 the'Vedooft:eiitki,A01144 t.efficilii Inycl ur riropOricil atirrio 0°41; pli ortho trirro$ and crim4.11flonaltiloifl1 Ir bt Fit, I iny unieklM(4))1$:10 fiPs,itrIto prut:111 tiny qX‘Coplion.s• thctoto 000,50,00 by. )4.40,Xl,t/i.0 • • rho fleollVe ilote•or 1h0. Qnlrciol will' b.° JculVory 1:Zt 2017 cod wmqxpke:on-JO)uaty 17, 201 .(tiolalerthqn ipler oflourynor4frorn ihe'wcplrollon de ate ourrenly award) 'contract 'cr tour y.ecIrs•fromptho. dote .thho 1,1.I efileffr.000torrion1 Offropr llwcrcis• the ControGI), This Cohlratif 'inejr 4e,0xlbocled for a h y'Cot 1‘1,111Ns dsoroffor). NJPA Authorized $41,11dIu're.st • RIPA DIEM Ofin(*(1,0302a •QtirliACTS AMI) P110`074EV:136—FON611:0 - r WPA•E) XEcAfficlit*,01'0RA:111:04,1011A1.10 AWardecl on. RintiOlyt, 201'7' Jaren' S.ohwari.tx Mira)) Choci 'Cockleto (MAKI PINTED9ATYPeo) •F1/41.JPA oritq:lp 120716-NAP ......... ..... Vol dor Aufliartd jtUtGs .The Yondor.horoby (10cps this Ctoniroot owor41noludirig iIl cpte exo5ptions cool amorIcimera. Vonclor Name ./4),r.C,4*/ Atp_,;(19,774-,X;•tyl Authorize SlstnatotYls.pne rriAregyr,,#?e,./ VL1� ORIZED $1G1'IAtURE 1.;,xeci,vicgi Cft [6. 20E1 lifAe• eve,4j4 (NAMV PR1Nuo-ORTVEO) 14.114A ContrQ01 *12011641AF • 70 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. (Engineering/Public Works) Please scroll down to view the backup material. 71 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab in a not -to -exceed amount of $81,777.66. PREPARED BY: Tirza Gonzales, Management Analyst If 1 DEPARTMENT: Engine/Pu2 lic Works PHONE: 619-339-4318 EXPLANATION: See staff report. APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $81, 777.66 Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION El FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Super Duty F-250 SRW XL 2WD Crew Cab for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution 72 of 29 8 Explanation: The current Special Weapons and Tactics (SWAT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced. Staff desires to purchase a new 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716-NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716- NAF with National Auto Fleet Group was competitively bid through a Request i Proposals (RFP) process, and that the State of California Department of General Service procurement procedures are in substantial compliance with those of National City. :f Therefore, staff requests that City Council authorize the Mayor to award the purchase di one (1) 2020 Ford Super Duty F-250 SRW (W2A) XL 2WD Crew Cab to National Auto Fleet Group in an amount not to exceed $81,777.66, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of; the FY 2020 annual budget.:'.. 73 of 298 n..... w....q w...^..M^.•^•..'iv�»».,... »r.�.•.x»..•. y.y' .'+5.-» .•x•v' .�rr»w.» r•5'.»'t'"'^ F ' S WA gland Auto .Fleet Group A Ofui clan of r,.halrroJ t UtlnCrinnvtile 4 Auto Cr f t<or4 C titva, Wet onville, CA SSO7S (t'. ts i) 208.86 1 (83'1) 4804497 Fox Her t:t Natianal,lut c rle taeou tsar Yvf.FYRwi1r 1N<lrlavRRSmYranrn+M'NrN+k•M»nt»�a•.»a*wvea}vr\ N 5/7/2020 5/8/2020 Re -Configured 'ri+WlMi+{9aAF,yMVNMfIifN 1YYAMn.pYlvntevia l»aYnRewaxafFvitvrysw�y..ManJM++,rrennYnFwu'uaµnvfva{tl�NrF�ldmnwJnla�nvYmnv�avarflFu/NFYiNW-}a+y�gvu�M�R{tlmWi;µ�FyyrNr,ewvyN Quote ID: 13565 R1 Order Cut Off Cate: TEA Mr Ruben Huerta City of National City 1726 Wilson Ave National City, California, 91050 Derr Ruben Huertn, National Auto Fleet Group is pleased to quote the following vehicles) for your consideration. Ono (1) New/Unused (2020 Ford Super Duty F.250 SRW (W2A) XL 2WD Crew Cab 8' lox 176" WS, TriVen Body Proposal (details enclosed)) and delivered to your specified location, each for Ono Linit One Unit Total % (MSRP) Savings Contract Price $42,895.00 $33,524.10 21.846 % "T"rhV to Body Proposal $40,465,70 $40,465.70 (details enclosed) 6 additional key(s) $1,200,00 Tex (8Y7500 %) $6,679.11 Tire fee $8.75 Total $81, 77'7.66 Total Savings $9, 370.00 - pear the attached specifications. This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 1207184'JAF { Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment; terms are Net 20 days after receipt of vehicle. Thank you In advance for your consldlerntlon, Should you have any. questions, please do not hesitate to call, Sincerely, Jesse Cooper Account Manager Crtt iL leet }National AutoFIeetGroup.corrr Office. (855) 289-0.572 Fax: (8.31) 480.8497 enamour Quoting Department Account Manager Flact ationalAutorleatf roupfco n (85a) 289-6572 TOYOTA Maps://wwwnationalsurogootgraup,com/OrdortRovesf/SSDPrint1135Ga?wsmirue&so=true& ; TypeLIOuickQuole 74 of 298 ,In order Jo Fina[izesour Quote, pleasq_sjtiqiit tbis plc sa e packet to your mmig boily foLPurc as Order Approval. Once yam sue a Purchase Order pleas,e send by: Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@NationalAutoFleetGrouom We will then send a W-9 if you need one Please contact our main office with any questions. 1-855-289-6572 baps://www.nalIonaloutoflaelgroup.corn/OrderRequesUSSDPrint/135657w o=lruo&so~irua&asdTypo=Cluio& luols 4/11 75 of 298 TrlVan Truck Body 1365 West Smith Rood Ferndale, WA 96248 Ph (300) 360-0773 www.trEvati.corn Fax (360) 3'12-1398 National Auto f"iaet Group 400 Auto 'enter Watsonville, CA 95076 DESCRiPTtQN e National Clty Fleet Office 1726 Wilson Avenue National City, CA 91960 �f. `,41. 1 i5. ,,. i+i +a+r' MiI Y'!„yiy r tart,��` 0s PROJECT DESCRIPTION; SWAT Support Trcick SWAT Supply Truck NOTE; TriVan Ford Drop Ship Coda is BSV,i+lf3 E str%" to !"lased on 2020 Ford F260 with the following specifications (see Sourcewell Chassis Quote from Nell Carrel on May 7, 2020) Super Duty F250 SRW XL 2WD Crew Cab 8' Sox 176" WS Bed i)olete (56" Cab to Axle dimension) Oxford White 7,3 Gas V8 Torgcshift 0 speed automatic transmission 17" Steel painted wheels Grey Cloth Interior B.73 Pd.ear Axle Ratio Power Equipment Group 240Amp Alternator Duni 78Amp Hour F3atteries 'trailer Brake Controller (but not trailer hitch) Heavy Duty Front Suspension Exterior Backup Alarm Spare Tiro 1 wheel / Jack Running Boards Upflttcar Switches Fear Vlow Camara & Prep kit Uptltter Interface Module TriVan upfit consists of the following details; Reading 98" Service I3ocly White Powder Coated to match Ford OEM White With 3 storage compartments on either side (Including adjustable hei,9ht shelves and dividers in each compartment) With sliding lockable cover for open area of service body Subtotal Total 76 of 298 'rrlVan Truck Beady 1385 Want Srn1Ih Road Ferndale, WA 98240 Ph Fax Ntiartal Auto Fleet Group 490 Auto Center Watsonville, CA 95076 (360) 300-0773 (360) 312 1398 t lI iV''V'Ptit::1f-1i t' SySy 4rt, 1, Wit) painted stee rear buuSper With LED lighting inside each compartment With Automatic Locking on Service Body With Pullout Arunia Box installed above electrical components in LEFT FRONT Compartment With '120VAC power provided by either shorepower plug or 3000W inverter With RED / BLUE Emergency, Lighting mounted frr Grille and on rear face of body switched using OEM Uplifter switch in truck cab wwwtrlven.com National City fleet Office 1728 Wilson Avenue National City, CA 91950 ;?SiA i�l�tjti4���fT11 to t,r 1 la ;i With PA and Sired Incorporated Into chassis With 12VDC Scone Lighting on Service Body Mounted as ioliows: 2 scene tights rrrourrted on each side of service body, painted outwards - 2 sonne lights mounted on rear race of service body, pointed backwards switched using OEM Upfitter switch In truck crab With Auxiliary 12VDC House Battery installed in LEFT FRONT Storage Conipaiiment (on floor of compartment) connected to chassis batteries via battery separator to ensure no cross draining between chassis batteries arid house battery includes Shorepower Connection et left front of body Includes manual master disconnect for body power Blue Sea Systems Auto Eject Plug . Buttery Charger / inverter to provide charging when shorepower connected, and to provtde 12OVAC power from house battery with (4) 120VAC duplex plugs on body, in both rear exterior compartments, RIGHT FRONT exterior compartment, and one external OFCI plug at right rear corner of body (on rear race) Includes Pre Delivery Inspection (PDI) at Bellingham Ford Lincoln in Bellingham, WA Includes Certified Weight Slip includes Delivery to National City PD !J}}akk ", ,,jam 7$(� tr a x�p VY Page 2 Subtotal S rlms Tax (0.0ala) Total 77 of 298 TOVan Truck Body 1385 West Smith Road Ferndaie, WA 98248 Pi (360) 380-0773 www,trivan.corn Fax (380) 312-1398 National Auto Pleat Gro 490 Auto Center Watsonville, CA 95076 hE-7ADINQ BODY riAb.1R(4•13 READING 11.1IN4. •••••-• National City Pleat Office 1726 Wilson Avenue National City, CA 91950 'goo READING SERVICE BODY Reeding 9fr sm Classic if steel service body A60 galvanrtaal©d steel construction powclercoated white • -18ge steal double paneled doors stainless stool rotary locks Dual -Pro seal compartment doors - Hidden hinges reduce forcible entry fill receptacle Acrylio E-coat priming process - Nitrogen strut door holders all vertical docra Recessed, white, poothed steal rear step bumper 364 Alt. .cton? kkrr.sysIom td tomki,.Er.. ,10 Div .4`skJ ftttVP01,0,1;*:0hjat Et) on&Ijght" 1.11:0.00,161000if-46idgs ovr:Ckitr. r9. qr. RETRACTABLE UTIJTY BED COVER Manually operated retractable utility bed cover installed enclosing bed area of service body. Hcavy-cluty aluminum slat construction powdercoated black With tailgate lock Estrn ate 61612020 87t 6 14.*••••.1../.1•N•M14 •1, Pep 3 Subtotal Sales Tox (0.0%) Total 1111•1.11. 78 of 298 Tir!Van Truck Body 1385 W est Smith Roacl Ferndale, WA 9B248 Ph (360) 380.0713 Fax (MO) 312-139S National Auto Fleet Group 40O Auto Center Watsonville, CA 06078 MOLJNTlNCi 12V EL,E75'TRI... •r4,i44.4,0af�a'%o-.a�l',r,?.,J;;.flk MOUNTING; Mounted by 1 rlVan on customer supplied chassis TriVari rnudflaps w witrIvari•oom ...0, it (4E)`Q i';a .. F.th>G > }y�� ca.f vrd q r�. 9:.-,of' i.; '# , frylI:rs r o, ro vir4.1 rrr g nti z 't1c r r <v •col e:.:..:•..: a,... ..•S[>y2S.:•t_�.:?i:t a,. li _ ...k•I L . .. Mn�+S!fy z. „::$'r,';` h. =:>.� ::ir'e ai; i. : ki>ACJ.. ,.ve,f,R <'•:gf3i+[-' r . � iR - ',Y'F,:• - '`-•=�'e .'.- , �-�,.-::.: aa., ',:k;:`:�:'!Y•:.s�..t .. t.,i:Fje'r:':k'k:i i`,.i:?.: ..w-,,!....... .. 1...�r,�>M.::.rw: 12V EL.F.:0-RiCAL. AS FOLLOWS; Auxiliary 12VDDC "Housee Battery mounted on floor of FRONT LEFT COMPARTMI NT noludes tie down provisions r10tude1) fnttster disconnect switch (manual) noludes SurePowor 1:3attery Separator connection to chassis batteries nciudes ell oable / connectors / straps 1•Io00n / crtc: nciudss 3000 Watt Inverts,. nolucles Auto Eject Shorepower Ptucg (Blur Sea Systems) ncludes (4) 120V Duplex plugs - 3 in interior compartments (Left Rear, Right Rear and Right Front) 1 exterior OFOI et right rear exterior of body 'a,:.st h rat National City Fleet Office 1726 Wilson Avenue National ,City, CA 91950 "051 itii atiggi7}a Page 4 Subtotal Sales Tax (O.U%) To.taE...- -- 79 of 298 TriVan Truck Body 138$ West Smith Road Forndale, WA 98248 Ph (360) 380.0773 Fax (360) 3'12.1396 National Auto Fleet Group 490 Auto Center Watsonviilo, CA 95076 12V ELECTRI... DELIVERY "turitpolri 1tt r,s!!'It •fern: afa'` SIREN: Wht Ien 295SLSA6 Siren Amp 9 switch control w/ slide sw11cii www.trivawt.;om National City Fleet Office 1726 Wilson Avenue National City, CA 91 9950 SA3'I5P siren speaker SAI< L. stylo universal speaker bracket kit ;It cif .w r 17 ;lLuarY'.1.. 9 :: 6e1 s`FL orin ;car.: 11on01:,,.!4 DELIVERY, includes Delivery of finished vehicle io National City Fleet Offices 1726 Wilson Avenue National City, CA 91960 Page 5 ...6t}:140tlti30fharri i aCii..lefYtci lri.ili c lli.n I� al r.' Estimate Subtotal LJSD 40,465.70 Sales Tax (0.0%) Uso o.00 Total....._ _. - .... USD 40 465-:7p- - 80 of 298 AZPI Vehicle Configuration anon Options ENGINE �i�YMW . W M�M�AMMWMMW.W4�%MW'MMYI/.MIMVFAVYwMwW4 Code Description . ... .. .. - �w.MWfueWMMYe+MYWwR'M1rtAnM'W�'M•/rM9 I+.W�.gMY.0..4WWPl.MM.i.YmMMrAYMaMM .• 1 1 996 • ENGINE: 6.2L -VALVE, SOHO EFI NA V8 FLEX -FUEL, (STD) .w,..wr"+r� • • bw+�nw�wwwa.rrtwwywMwwrxu.+.�wwwwrww.�t�w.w'w nMwxwurwW14.1114.1 uwwnn TRANSMISSION xawouw+�n+�m�.mtw•w.ur.rwuwAwwv+rraww+m+wnr nrrmt..+a�wsmxw.. .... .. .. .... .. Code Description T�.�MnW.hMMwAwN#BMW.arMwMrtnhwM�x�nNMninNnnimWARe+FwYk�AMW�.PKSNNW.IMN NIFMNMApdIIWMfbW✓MM .WMXMPMYMMI'RtAWTWA •�• • �-•• MN%W.YrMw 44S . TF ANSMISSION; TORQSHiFT G 6-SPD AUTO W/S LECTSHII~T, (STD) WHEELS Description ldvniP.' . .............. WHEELS: 17" ARGENT PAINTED STEEL, -Ina: painted hub covers/center ornaments (STD) TIRES iNMViIAMVYYIMNC.N1W1N1Yl,,� W M1Wdp�OR�lW M1 WJRiMM\1hkiW Code I Description ri.M.!IA+NTwNMMYNM�/XM4WWWnepMWrNnMrMvpwXA....M.wxnA'M�4nMrOwvilwMrM4*+b'e. J •. •A •• ' J / A • . +. n y .. _M��,JpFMMMw'wevu• TIRES: LT24W178RXI 7E E SW A/S (4), -Inc: Spare may not be the same as roast tire (STD) PRIMARY PAINT Description �MTWhNM1NWNNWWiWYl.NIW>•YA`MWWOW'MWF'4AYWINWXMSYYPNWr14iG.4,MpMN.YM'Mx1MrvMfW%4Ki *as* OXFORD WHITE uwwaww.Vcv.wwwwwurw�rM..'.xw',MMM AINT S**Cr1 EME SEAT TYPE Description WI•"�:.:Ah:.:w_•••°fAVSY�WM/1.wMwww+MY4wbS MwWWWW'Ap(H'PN6Y(xAYW,FMkq✓kA'MwY'ViIYaWNYYrYQA.nWYxW�r__--.:..—.�ir.YR4FVPIAPNNiAN4W.9Y.1N¢iMNi STANDARD PAINT WXA�W.,nWMM.iIMMf�M4WN/M4��Wk'NMMN'M�4A4%MMW�.i+.,W.YWYMrMtir..M �YFY�'M.H.�WMMM.MpY4WrM..M.PF.b.,.nMa.i..mwA•c. Description MWH • 1frkG4W."JfMIYIrNM1b4 o.W"-.• . fW. W 43ftMf,A00rr3pMxwHlxlwwuwa MEDIUM EARTH GRAY, CLOTH 40/20/40 SPLIT BENCH SEAT, -Inc: center armrest, cupholder, storage and driver's side manual lumbar w.wawa'w..,wru•.�xwa..rww:�wNxwwurwiaw..uuawrxwwww.r�wr.wnwxw.u�.wwwv.wrM . .. aw a r n r - AXLE RA110 Krw�•J'• wW.a Code Description rair* .ww,w..w.v�rw'«+.'xx.i�%✓.wa�anrwM.wxoW X37 3,73 AXLE RATIO, (STD) ADt) T ONAl i iwl iCode Description . :,*4......................WnN.WMW+..i+IMMM4nrA, i'MNMVWRMW+W. y xut w+.+++MIiM1InK+xMv.xwYN.dW+NWtViM. poL' POWER EQUIPMENT GROUP, -Inc: Deletes passenger -side lock cylinder, upgraded door" trim panel, Accessory Delay, Advanced Security Pack, SecuriLock Passive Anti -Theft System. (PATS) and inclination/intrusion sensors, Power Locks, Remote Keyless Entry, Manual is> Telescoping/Folding Trailer Tow Mirrors, power heated glass, heated convex spotter mirror .. and integrated clearance lights and turn -signal Indicators, Power Front &-Rear` Seat-Wlndows;-:- •-touch up/down driver/passengerwindow, Power Tailgate Lock 4 ttpowww.naUonalautoflrietcgroup.comforderRequestissoprlrtUl sows=true&se.true&oed'rype=dufckouoto .1 6111 { 81 of 298 11WYXHdWYwwniiw.wi .. VtAMPWxrwIMxNWYMxxvxw••••• u+•*,..xIN+WMh .MM•••,4, 4NMWM{WIMH•MNY..Mm.0.1 MXIYWMM. *(wykok ¢udmv.F .• '•.N ..W WM4YMWWMwVNMru.vly{�y,�,yMpWJWYrYiWYYMM� 67E 240 AMP ALTERNATOR XMwW W A 86M �w{MfN�xiF% 52B 66D WIJY%4..IW 67H w.pMelXM�n,YuwM DUAL 78 AH BATTERY u...'XrA,FNM,WXMT'11�M.uNWUM1YFMM4M.A{wiMX1.1WNgi TRAILER BRAKE CONTROLLER, wino: Verified to be compatible w/seiect electric over hydraulic brakes, smart trailer tow connector !W!.'M W4MXaM'M`A1w.vMu%raA,�4WWYg1✓Mn:MYIWWIM'. MAWWVWNMVVNIMAgWR1.MMNNWM1iY ram•rv••-•....v..'XM'iYAMIMWMMIXM.M'xwriWWWw4riR1WpM�' PICKUP BOX DELETE, -inc: Deletes tie -down hooks, tailgate, rearview camera, 7/4 pin connector and center high -mounted stop Tamp (CHMSL) (only on vehicles over 10,000 Ibs, GVWR), Incomplete vehicle package ,x requires further manufacture and certification by .a final stage manufacturer, in addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck (Body Builder's Layout Book (and. applicable supplements), Rear Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete �WriNM15ttM.1N��'+MYYINaY1VM4,MWOM.NP4m'MWWPMWMNIVxM.M WWNWHftWpWW1Pw0V,WtlXMYYiwuNw.A.uXM'RYWWFrMNTXWIMO'MIIWC! '. 'wWX.wK'AMaIMMk .•—..___._ yyWNx1W{.mnmui.y,.ip. FIEAVY-SERVICE FRONT SUSPENSION PACKAQE, -Inc: heavy -service front springs (1 up upgrade above the spring computer selected as a con,equence of options chosen, Not s't included If maximum springs have been computer selected as standard equipment), Recommended only on vehicles which will permanently utilize aftermarket equipment such as heavy-duty winches, brush guards or other apparatus which loads the front axle to the specified Gross Axle Weight Rating (GAWK), NOTE 1: Vehicle ride height will increase w/the addition of this package, NOTE 2: May result In detterioration of ride quality when vehicle is not equipped w/front end utility attachment •wtMMrf4�MYMMwNwr[vX WnMIMMivulivYr� /�ygXuu�py�y�lywlpx� EXTERIOR BACKUP ALARM (PRE -INSTALLED), Wino, Custom accessory I Mdgmima iuY Aata....nWmsFW 1.9i MXYiVMNxv •atrme emvawboi•a •0•4 4grw+rulnnA Np�11VN 1a�No9MiY0.aYM"N1Nynn{N'NMN'MMAyPSWeFNXY1WMMWMWCMItMneU y,�{yµrt+Rrft'm xl+nemivq SPARE TIRE, WHEEL, CARRIER & JACK PLATFORM RUNNING BOARDS "'RE -COLLISION ASSIST, -Inc: Automatic Emergency Braking (AE ), automatic high beam -- and forward collision warning UF'f=(TTER SWITCHES (6), -Inc: Located In overhead console REAR VIEW CAMERA & PREP KiT, -Inc: Pre -installed content Includes cab wiring, frame wiring to the rear most cross member and video display w/4" display, Upfitters kit includes camera w/mountincj bracket, 14' lurnper wire, and camera mounting, aiming Instructions and olectrochromic mirror nrM+NMw'WWMal4uWa4'YYaJ..er•�tin=�WiW:WYX+gmixfvatN.uK>AMWFNMafaawuiw._vM•••Y"' 18A UPFITTER INTERFACE MODULE F4WXYKWNN4LLS4M%M,NRF -.[atmi�aa.wcv%tW+'ay,,q,JA,RYYN.YAWniYMhtvxkxrwu�•••y�•yaiM.awrHlsslWxm'.W.'IFWHI OPTION PACKAGE Code 600A Y,swXw.....44a.4 �X�it�YMIbNMMAYiiiAWl�WaNPNV�aaCiVIYYNIHix:WYWraNVNYNMIKi� WX3+wwlNxYNMta1MkMYM]MMAVIN¢ov.pYq/(pMMMM[f V WA'+iYxLNWamxxiYanWu'b.uW.WNaM.XWa,uvupW4MIJ'X'xtW1raN.A(.'41/YNYn Description ORDER CODE 600A +.ixwauraxamxMvw+maarm:ulwa+a+wvur.omawYn�—:.�r::_�:.w,mwmw�w�aw,w.w.�.vexauwmx,�ww,�r�wwv�wa..ara-w,e'.uwrwXnx Xx�mrXwwws+xam• htlps:lh,, mnatlonaloutofloolgroup.aomfOrderRequesVSSDPrinf/13565Twsttruatsemtrue&ssdTypevtQuicauote 6/11 82 of 298 2020 Fleet/Non-Retail Ford Super Duty F 250 SRW XL 2WD Crew Cab 8? Box 176" WB WINDOW STICKER 2020 Ford Super Duty F-2,50 SRW XL 2WD Crew Crib 8' Box 176" We CODE MODEL W2A 2020 Ford Super Duty F 250 SRW XL 2WD Crew Crib 8' Box 170" WE3 OPTIONS 996 ENGINE: 6,21. 2-VALVE SOHC EFI NA V8 FLEX -FUEL, (STD) 44S TRANSMISSION: TORCQSHIFT G 6- SPD AUTO W1SELECTSHIFT, (STD) 04A WHEELS: 17" ARGENT PAINTED STE.E ., -inc; pointed hub covers/center ornaments (STi.7) TD8 TIRES: LT24517 aRX'i7i E)SW A/S (4), -Inc: Spare may not be the same as road tire (STD) Z1 OXFORD WHITE STANDARD PAINT 1 S MEDIUM EARTH GRAY, CLOTH 40/20/4.0 SPLLT BENCH SEAT, -inc: canter armrest, (upholder, storage and driver's side manual lumbar X37 3.73 AXLE RATIO, (x"rt7) 901. POWER. EQUIPMENT GROUP, -Inc: Deletes passenger -side lock cylinder; upgraded door trim panel, Accessory Delay, Advanced Security Peck, SeouriLook Passive Anti -Theft System (PATS) and inclination/intrusion sensors, Power Looks, Remote Keyless Entry, Manual Telescoping/Folding Trailer Tow Mirrors, lower heated glass, heated convex spotter mirror and Integrated clearance lights and turn signal indicators, Power Front & Rear Seat Windows, 1-touch up/down driver/passenger window, Power 'Tailgate Look 07E 240 AMP AL 'RNATOft 86M DUAL 78 AM BATTERY Y 526 TRAILER BRAKE CONTROLLER, -irra: Vorificeci to be compatible w/selsot electric over hydraulic brakes, smart troller tow connector 66D PICKUP BOX DELETE, -Inc: Deletes tie -clown hooks, tailgate, rearview camera, 714 pin connector and center high -Mounted stop lamp (CHMSL) (only on vehicles over 10,000 Ibs, GVWR), Incomplete vehicle package - requires ftirthor manufacture rind certification by a final stage manaifacttirer, in addition, Ford urges manufacturers to follow the recommendations of the Ford Incomplete Vehicle Manual and the Ford Truck Body Builder's Layout took (and applicable supplements), Rear Bumper Delete, Spare Wheel, Tire, Carrier & Jack Delete M$RP $37,025.00 . $0.00 $0.00 $0.00 $0.00 $0,00 $0,00 $31 0 $0.00 $1,12i3.00 $86.00 $210.00 $270,0(; ($€ 25.00) 871~H HEAVY -SERVICE FRONT SUSPENSION PACKAGE, -Inc: heavy -service front spring (1 up upgrade $125.00 above the spring computer selected as a consequence of options chosen, Not included if maximum springs have been computer selected as standard equipment), Recommended only on vehicles which will permanently utilize aftertraaarket equipment atoll es heavy-duty winches, brush guards or other apparatus which loads the front axle to the specified Gross Axis Weight Rating (GAWK), NOTE 1: Vehicle ride height will increase w/iho addition of this package, NOTE 2: May result in deterioration of ride quality when vehicle is not equipped w/front end utility attachment 78C . EXTERIOR BACKUP ALARM (PRE -INSTALLED), -inc: Custom accessory $140,00 612 SPARE TIRE, WHEEL, CARRIER & JACK $295:00,; ;:18B PLATFORM RUNNING BOARDS $446.00 94P PRE -COLLISION ASSIST, -Inc: Automatic Emergency Braking (ACT,B), automatic high beeirri and $118,00 `----- --- --- forward-collision-wtamin 568 UPFITTER SWITCHES (6), -inc: Located in ovei1 ead console pp s;llwww.nottono louiolkea ergroup.cornibrd©rRequesifSSDPrin t/13:5657wsa red&co-tru a StsedTypo:: QuiekQuotn $166.00 7/11 83 of 298 • 872 REAR VIEW CAMERA & PREP ICIT, -Inc: Pre -installed content Includes cab wiring, frame wiring to $416.'00 the rear most cross member and video display w/4" display, Upfitterq kit includes camera w/rnountirtj bracket, 14' jumper wire and camera mounting, aiming Instructions and electrochromic mirror 1✓:3A UPFITTIR INTERFACE MODULE $295.00 600A ORDER CODE.; 600A $0.00 Please note selected options override standard equipment SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL~ PRICE Est city: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A rni • Any porforrriance4elated calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. httpslivvvyw pia Efonaleuteffeelgroup,corn/Ord orRequesti$SDP(1 13 5657ws=true 4serrrrue&ssdtyper f)uid(Ouute 8/11 84 of 298 Standard Equipment 48 Gal, Fuel rank .aMrsm>nMnx.XAaW,YPwaP.wMwaR.anNrawM4RW Front Suspension w/Coii Springs �q'41W�WWNYHfPUM�nWPNWap.M%�vtaV v I .ax.hwMrunpPMWbAUWrRNY .. ""�...:..�1VXPYmy.PWnW�9FP4W1 n. txsrWnwV.PPauxWPPMYNYMw;IWM .m.4 uXaPu gFHnu.wP.xuxm/P.rrnaisagesmPgsxwn.nwwrnrrr.w.../0 .Y..YwM.�wnw Leaf Rear Suspension w/Leaf Springs MWN,gx....xu.WrMIWMAA.BiB .SWPRfl...•,.c.�.�_4.= •...4..kr•. sNMIIVtl W.101. W/AIMRF .V.iH 4d4/RMMN�AMflixMff.kffA/III.I ..«aMPA1.A11,WJ.fa:GowW..slkNAP.....ffA .A.f . 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear Vented Discs, Brake Assist and Hill Hold Control 0/0440ka4MAbNH1..."..M/pNYNgIRW.41.YWAM.YF 1SMAIAMI NWPWW .mar mmiah r.I I1Wti4vOrAARiAivWCPR7. 11W2/ 41 I144,46ANMW%;1010 1%pBTA1.0.1...101WWr'MVAPONNA IUiYNNMMH EXTERIOR .I.Ptl N,I.I MNNNMWM.... 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Mips://www,nallonalautaflootcgroup.corn/0rderRequosU85C)Print/135C57ws=true&se=true&ssciTypa=Cluiol(Quoto . 87 of 298 FORA E CONTRACT Ac ! PTANC ' AND AWARD tl op portion :of th1s,fu�rr)r v�(ll. b'# m��aP��J Eck #�JC�A 11 Jho Yo.11ar la pwcrd'edi a oortijric This t+endor sht U,lcJ' cornplpte the vendor.authorizaci:sIgnratvra,s ci part•of fl7e,f Pl •rosponsr•7,) NJFA onlrclot dt 1207,1 &NAP Prepa ar's•iull'fo cll 'name; 2 Hour LI:C, tTh.o Auto •Flaet Group a � rlased ors N PAAs 0vaJ aiFPn,nfyour:fsri po dlr 4"GO-baye'bo nsiviuiduri.ovoiatrgof, tw'arded v n1a'i;,_ 0ti: 4 ogee tapro4 i.11104)roOr cCir rid.oCri004 ' ot1'f tlijeii lnynur tircrp0vr,i1 aad"io i041;all GritzuI trn$ and errntirtlong•s lortlt !ni f ltl tlr , frf oriy shier#,cir`rscrltfs'fb fijts,ttrP, unctlh* ctrly'axqapft+errs'lha[•aro ttccvpi.aci Thr3 el:so NO ate or Iha rNtOot will by Jprc ctlY •17, 2017 old wW axp11:0.4n-JMuotY 17, 2() I (rto loier••lhian fhb lctor of•fouryetrs,ftorn Jhe'oxprr rfion dote of'tlhe amenily awarcfacf'QQdraCt ar four y rafs'from•the.clotl'the N,IpAclifef`3'rocoroma111 otlropt ownrds, ttae CantrPagr Thl51 Conlr t fn fl' be'Ox3ltriad fo'r a 11Hh y0tit at N,JPN.s cifscarelfort NJPA Aulhorizad n rt}kirsji. r . w;r.�. _ Jc�r r11Y'R1NSGh►w xr1 J 1,10,k C�SNMr P O 7 • Tih� (0h"I'RACTs f �rAtA 1' 11,o m Oro ANb Pf2cicfJR E'j4f�i,° f 3 2,,N �1'Ul4k;• .r.,n� � �YINUYMIS' If NJFA.MEpUTiVi aJ111 TOR/Cf1a3,IGz;IA1'Uti5 AWarded on•JrnUary Chad'Caclyofte (NAMC PIf 1I ITiir? ;Uid ;YPI<[:) FJ iPA Corltrpot 120716-NAP :w.wr.uN..M. Van clor Avtltiriocl 5lS�litatura ; .The Vandor.hereby cocopts lhls Oontraot dwcwid;'lfdudfnp ill dgcpplG1 alw43.1311ons cirld cariorldrna.rlls, AuthorizoSignatory,'s•T1lhe VD1 AIJTNORtZEO 1IGHMUI G a.4lltOci.01, I /. , r 2012 (NAME MINIM Oli "MO) ) NIFIA Oofrroof)f• •t2b11 G»tjAF 88 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. (Engineering/Public Works) Please scroll down to view the backup material. 89 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2020 Ford Transit Cargo Van in a not -to -exceed amount of $138,317.62. PREPARED BY: Tirza Gonzales, Management Analyst II PHONE: 619-339-4318 EXPLANATION: See staff report. EPARTMENT: Engi PPROVED BY: bli Works FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-411-000-511-0000 (Equipment Replacement Reserve - Police) $138,317.62_ Funds are appropriated and available through prior City Council Appropriations. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION n FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution awarding the purchase and build -out of one (1) 2020 Ford Transit Cargo Van for the National City Police Department. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 120716-NAF 4. Resolution Explanation: The current Crisis Negotiations Team (CNT) vehicle used by the National City Police Department has exceeded its useful life and is scheduled to be replaced. Staff desires to purchase a new 2020 Ford Transit Cargo Van (S4X) T-350. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #120716- NAF with National Auto Fleet Group to allow for the purchase of one (1) 2020 Ford Transit Cargo Van (S4X) T-350. NCMC Section 2.60,260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #120716- NAF with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the Mayor to award the purchase'd one (1) 2020 Ford Transit Cargo Van (S4X) T-350 to National Auto Fleet Group in an amount not to exceed $138,317.62, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #120716-NAF. The funding to purchase this vehicle was approved by City Council through adoption of the FY 2020 annual budget. 91 of 298 5/13/2020 selr soivice, and dam' latter CUT tile ' *ZIO(**4.:.°4**lit'. lxwNrMSwx:tF[rt.?RWf4++X1 National Aul Auto Fleet Gu A .r]rvinlan of t'Y'I:nurnlo4 of WAuuonvtltu 490 Auto Center Drive, Watsonville, OA 95076 (a65),21 6.6578 (881) 480.8497 Fax Flaot cON ationalAutorleetaroup.oare 4/29/2020 5/13/2020 Re -Configured AWANIMMA 401.141.4.V.¢A.V.VWAlft.1.40w'.fYK4.YlNMMWIWry"xWMMHANJNMXN..WIXrRMXMU.LnnNIhMHFYNY�oiVFWVhW.4tl:IMY,MNnwuYwuvrwFm�WIR�NUMNiV1%+ Quote ID: 13510 RI Order Cut Off Date: TBA Mr National City Police Department National City Police Department 1243 National City Blvd National City., California, 91950 Dear National City Police; Department, National Auto Fleet Group Is pleased to quota the following veh1cle(s) for your consideration. One (1) New/Unused (2020 Ford "Transit Cargo Van (34X) T.350 HD 148" Et, Hi Rf 10360 GVWR DRW RWD, TriVen Crisis Negotiation Body (details enclosed).) and delivered to your specified location, each for Contract Price TrlVan Crisis Negotiation Body (details enclosed). One Unit WIMP) P) $47,560.00 $86,234.95 One Unit Total % Savings $40,945.62 13.907 % $86,234.05 'Total Savings $3,614.36 Tax (8,7500 %) $11,128.30 Tire foe $8.75 Total $138,317.62 per the attached specifications. This vehicle(s) Is available under the Sourcewell (Formerly Known as NJPA) Contract 120716wNAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call, Sincerely, Je9se Cooper Account Manager Email: F leet NatIonalAutoFieetGroup.Gem Office: (855) 289-6572 Fax: (831) 480.8497 Quoting Department Account Manager Fleet c NationalAutoFIeetGroup,com (855) 289-6572 t 143Me. TOYOTA httpslAvww.natIonolattloileotgroup.com/OrdOMarpost/SSDPrintil 36 107wv-truelkgra;true&sedl'ypemQuickQuote 3/11 92 of 298 15/13/2O20 Sell, service, and deliver letter i LO..r, l r to Finalize your. Quote, please . submit this purchase packet to your governingbody for Purchase Order r ou issue a Purchase er please send by: Fax: (831) 48 -8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet@NationalAutoFleptGroup.com We will then send a W-9 of you need one Please contact our main office with any questions: 1-85.5.289-6 72 hitps;iimmnalicnalavinfleelgrpup.com/OrderReyuest/SSOPrint/i s510/ws,true&sowirue&ssd7ypo� QulakQuote 4f11 93 of 298 511312U2t) Sall, service, and dotivor !viler Vehicle Configuration Options ENGINE Description NGINC: 3,8L PFDI V6 FLEX -FUEL, -inc: port injection (STD) TRANSMISSION Description ...�._.�....� .� . 4 • Y .wwwwwRvr ..... .... .. .. ... . N.Il' 4A4�RNNMwvwµNWN TRANSMISSION: 1 O-SPD AUTOMATIC W/OD & S LECTSHIPT, •irnc: auxiliary transmission oil cooler (STD) PRIMARY PAINT Code Description YZ OXFORD WHITE PAINT SCHEME SEAT TYPE Description STANDARD PAINT Code Description _ R•�•••MYYKI1YpYMWNNPe•vwnwMw�INawuNMlw,MMMaxMMw.uwY,l�MvuMNHw'.W:YM DARK PALAZZO GRAY, CLOTIhi FRONT BUCKET SEATS uwrwlxwiwwx�m4wnW,KgfMYW .. • .. ... WtwwMw/N�rW,Vr AXLE RATIO • 'W W *47'4, 1,4 Code Description _ X4Lw • 4,1p LIMITBDµSL1P AXLE RATIO, (STD) SEATING ARIANQEMiNT Code Description h(RMlnW,4HW.1P..NW0N9,MpNY.. Y' ...y.P,.r.MN.Mw.Wa, .. ,.... .. W • • . •• '� .. RvwW Yx . 'u4YM..w.l1 w, 21 L I DARK PALA O GRAY CLOTH BUCKET SEATS, -Inc: 2-way manual driver seat wIIurnba �, 2-way manual passenger seat and driver and passenger armrest OPTION PACKAGE Code Description ORDER CODE 101A ADDITIONAL EQUIPMENT 543 53 85A Description DUAL AGM BATTERIES (70 AMP-HR EACH) LONG -ARM MANUAL -FOLDING POWER ADJUSTING MIRRORS— V 4=}4.4. FRONT LICENSE PLATE BRACKET SCUFF PLATE KIT, -Inc: plastic scuffs for rear cargo doors and sidecargo door (60/40 hinged prA I tips:!/www.nafionslautorloetgroup,noon/ordarRsquest/SSDPrint1136107wsmtrue&seztrua&ssaypo=Quickaugto 611 94 of 298 tU13/2020 $011, aurvice, and deliver letter 86F passenger -side door or sliding passenger -side door), Scuff plate kit is not Installed on vehicle needs to be installed by upfitter/dealership 2 ADDITIONAL KEYS (4 TOTAL), -lno: key fobs 57G 53K INNA YWCA. 670 �,..• 67E 87E 65A 43S DRIVER CONTROLLED FRONT/REAR AUX A/C & HEATER, .inc: Haat is distributed from rear of front -passenger seat, AIC is distributed from the rear of van MODIFIED VEHICLE WIRING SYSTEM, -Inc: modified vehicle connections for customized wiring harness provisions UPFJTTER PACKAGE, -Inc: high capacity upfitter switches, Large Center Console, an Integrated shifter, a dual cup holder and an additional storage area LARGE, CENTER CONSOLE, -Inc: an integrated shifter, a dual cup holder and an additional . storage area AUXILIARY FUSE PANEL, -inc: high spec interface connector, Modified Vehicle Wiring System, modified vehicle connections for customized wiring harness provisions UPFITTER INTERFACE MODULE (UIM), -inc: This technology makes Et easy for upfitters"'to operate aftermarket equipment, such as lift buckets or cranes, Upfitters can connect/program the optional upfitter switches to operate aftermarket-installed equipment w/up to 9 digitally configurable inputs, Please sop fleet,ford,com/partsandservice/upfitter-interface for additional Information BACK UP ALARM, wInc: 102 dB(A) warning capability tilipsJr'www,raalionaiautafleatgroup,con/OrdorRequest/$$DPrint/1351U?ws=true&sa=trua sstilypo=QuiakWuole n 95 of 298 5/13/2020 Sell, aoivinu, and delver letter 2020 eel/Won.Re aUU Ford Transit Cargo Van 1.350 HD 148" EL Hi Rf 10360 GVWR DRW RWD WINDOW STICKER 2020 Ford Transit Cargo Van T 350 HO 148" EL Hi Rf 10360 GVWR DRW RWIJ CODE MODEL . S4X 2020 Ford Transit Cargo Van T 350 HD 148" EL. HI Rf 10360 GVWR DRW RWD OPTIONS 998 ENGINE: 3.5L PFDI V6 FLEX -FUEL, -ins: port Injection (STD) 44U TRANSMISSION: 10-SPO AUTOMATIC W/OD & SELECTSHIFT, -Inc: auxiliary transmission oil cooler (STD) YZ OXFORD WHITE $0.00 STANDARD PAINT .00 $0 CK DARK PALAZZO GRAY, CLOTH FRONT BUCKET SEATS 0.00 X4L 4.10 LIMITED -SLIP AXLE RATIO, (STD) :$ r 21L DARK PALAZZO GRAY CLOTH E3UCKET SEATS, -Inc: 2-way manual driver seat w/lumbar, 2-way $11 manual passenger seat and driver and passenger armrest 101A ORDER CODE 101A 63E DUAL AGM BATTERIES (70 AMP -FIR EACH) 643 LONG -ARM MANUAL -FOLDING POWER ADJUSTING MIRRORS 163 FRONT LICENSE PLATE BRACKET 85A SCUFF PLATE KIT, -Inc: plastic scuffs far rear cargo doors and side cargo door (60140 hinged passenger -side door or sliding passenger -side door), Scuff plate kit is not installed on vehicle, needs to be installed by upfitter/daaiership 86F 2 ADDITIONAL KEYS (4 TOTAL), -inc: key fobs 57G nruvER CONTROLLED FRONT/REAR AUX NC & HEATER, -Inc: Heat is distributed from rear of front -passenger seat, NC Is distributed from the rear of van 53K MODIFIED VEHICLE WIRING SYSTEM, -Inc: modified vehicle connections for customized wiring harness provisions 67C UPPITTER PACKAGE-;, Arlo; high capacity upfitter switches, Large Center Console, an integrated $610.00 shifter, a dual cup holder and an additional storage area 67E~, LARGE CENTER CONSOLE, -ino: en integrated shifter, a dual cup holder and an additional storage INC area 87EE AUXILIARY FUSE PANEL, -Inc: high spec Interface connector, Modified Vehicle Wiring System, IN4� modified vehicle connections for customized wiring harness provisions 55A UPFITTER INTERFACE MODULE (UIM), -Inc: This technology makes it easy for upfltters to operate $2,55,00 afterrrterket equipment, such as lift buckets or cranes, Upfitters can Connect/program the optional uplifter switches to operate afterrarket-installed equipment w/up to 9 digitally configurable inputs, Please see flest.ford.corn/partsandservicelupfitter-interface for additional Information • 43B BACK UP ALARM, -Inc: 102 dB(A) warning capability $125,00 Please note selected options override standard equipment $0,00 INC $66.00 $0.00 $1550,00 $86` 9 tINC ;: tittps:fiwww:naflonalautolleetgroup.eorntOrdorReque sI/SSDPrintt13510?ws.4rue&semtruo&sstt"rype=ClutnkOuote 711 96 of 298 0/13/2020 8011, stovieo, end deliver latter SUBTOTAL $45,ucr.d0 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,095.00 TOTAL PRICE $47,500.O0 Est tatty: N/A MPG Est Highway: N/A MPG Est Highway Casing Range: N/A mi Any perforrnance-related caicuiations are offered solely as guidoIinas. Actual unit performance will depond on your operating ® conditions, hltps:/hvww.natlonalatdofientgroup,com/UrderRequesUSSl prinU4851d7ws=true&7e=ano&ssd7ype=QuickQuato 0/11 97 of 298 5113/2020 SeII, scrvlco, and deliver (pilot Standard Equipment MECHANICAL Engine: 3>5L PFDI VS Flex -Fuel . no: port Injection Transmission: 1 O-Spd Automatic w/OD & SelectShift -Inc: auxiliary transmission oil cooler 4.10 Lirnited-Slip Axle Ratio Wm* V V' vw GVWR: 10,360 Ibs 5O-State Emissions System Rear -Wheel Drive 70-Amp/Hr Maintenance -Free Battery w/Run Down Protection .. ..4'- . Y 1. ••`O. Mt"•4Y YMaY1MMCWMWW44fNMN..wFJXy 250 Amp Alternator 4530# Maximum Payload Front Anti -Rolf Bar MY4YMIA •• +••'. y"•'1 S»»''• "'4 V/4.. V'I.IMMtWr.�Nvx W. M.HWMV.�MM' +.uw�wM>N�M�Mr`xl Electric Power -Assist Steering .,�„.. 25.1 Gal. Fuel Tank Single Stainless Steel Exhaust Strut Front Suspension wlCoil Springs Leaf Rear Suspension w/Lear Springs ' v u�n..eN.rnww+MMnxe ln.w.Mew.vw.. to - � ., . , ,ww...wraawr..wn 4-Wheel Disc Brakes w/4-Wheel ABS, Front Vented Discs, 'Brake Assist and Hill Hold Control EXTERIOR Wheals: 16" Heavy Duty Sliver Steel -ino: exposed lug nuts, The center ornament only comes on the front wheals, and not on the rear wheels mires: 205/75R.15C 113/111 AS DSW Steel Spare Wheel FuIIMSIze Sparc Tire Stored Underbody w/Crankdown Clearcoat Paint Black Front Bumper Mack Rear Bumper w/1 "low Hook Blacks 3odyslde Cladding and Black. Wheel Well Trine Black Side Windows Trim and Black Front Windshield Trim .. .. �.. V. . Y ., .. . *OwFMrtwnm, Black Door Handles Black Side Mirrors w/Convex Spotter Short -Arm Manual -Folding Power Adjust Mirrors • ••••ti Y t 4 xM NrWr..W1wwM.l Light Tinted Glass Variable Intermittent Wipers Fully Galvanized Steel panels Black Grille Front License Plate -Bracket Aiding Rear Passenger Side Door W:�rxvt�vryey WwWw,wYMYw,MWW�M.Awxawtx/rwwxme) I MI htttrs:llwwva.natIctial$tatalleelgraup.cam/nrderflequeat/sSOPlintl13a10?wsatrue&ae trua&asciypenQuick( uote 98 of 298 511512020 Soil, sorvlce, and (Inver letter driver armrest n' .. _ •• W ,• . •, "' "`^r w�wrrHafrxM1Nn+M 4-Way Driver Seat 4-Way Passenger Seat iwxnMMIW4Yn+w•wi�n . rO, M PV •. lvianu;l Tilt/Telescoping Steering Column Gam -Inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer and Trip ©don eter FordPass Connect 40 Mobile Hotspot Internet Access Split Swing -Out Rear Cargo Access Tallgate/Rear Door Lock Included w/Poweir Door Looks Aero.Gomposlte Halogen Auto High -Beam Headiarps Cab Clearance Lights Laminated Glass ENTERTAINMENT Radio: AM/FM Stereo -Inc: Bluetooth, dual USB ports, a 4.0" multi -function display and 4 speakers (front) Radio w/Seek-Scan, Clock, Aux Audio Input Jack, Steering. Wheel Controls and External Memory Cont•ol MMw'Hmnwhxrwx,n 4 . YVA ""'V P ., 1 """b" {\. • ,•.` *FYI* Streaming Audio Fixed Antenna Bluetooth Wireless Phone Connectivity 1 LCD Monitor In Tha Front INTERIOR 11.6.16.1.210•6Wrif Me. WPM Vaal Dark Palazzo Gray Vinyl Bucket Seats -Inc: 2-way manual driver seat, 2-way manual passenger seatne .. ""HkMu.yy .1tr ,1C Front Cupholder Remote Keyless Entry w/integrated Key Transmitter, Illuminated Entry and Panic Button ivlanual Air Conditioning Locking Glove Box Driver Foot Rest Interior Trim Wino: Metal -Look Instrument Panel Insert Front Cloth Headliner Urethane Gear Shifter Material Vinyl Front Bucket Seats Partial Floor Console w/storage, Full Overhead Console wlStorage and 2 12V DC Power Outlets n w1 R Front Map Lights Fade -To -Off Interior Lighting Front Only Vinyl/Rubber Floor Covering Cargo Space Lights Instrument Panel Pin, Driver And Passenger Door Dins Power'lst Row Windows w/Driver 1-Touch Down Dower Door Locks-w/Autolock Feature Analog Display Flups.k ww,nationelautofieetUrnup.corn/QrdsrRequo5U5SDPrint/1351p?waMIrue&selgtrue&sedTypv=OulkQuote w 7-1 w 1'0141 99 of 298 5! 13/2020 Manua! Adjustable Front Head Restraints Securilock Anti -Theft Ignition (pats) Engine Immobilizer 2 92V DC Power Outlets Sall, servioe, and deriver letter SAFTY mw�xrmm••vr.�nrn •• 1 Y ' '" .,rwvwiwrk.xnxrenwwemww - ., . ! 4 ABS And Drivaline Traction Control Ford Co-PIIat36O w/Side Wind Stabilization Electronic Stability Control (E C) And Roll Stability Control. (RSC) Side impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Emergency Sos Ford Co Pllot363 Pre -Collision Assist with Automatic Emergency Braking (AEB) Ford Co Pliot36O - Lane -Keeping Assist Lane Departure Warning �. WFM•wVMvpw, . nxw—, .- w ,n nxwxxnx�w,+ xru»M • • b ,. , .A , v' 4.' n 1 uw,lMrx..bYµyg,Av, Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch Safety Canopy System Curtain lst Row Airbags Airbag Occupancy Sensor xx - —MxxN`Mlxxyxryxnwxwxx 1 I• y . ••. r n. nv ! nI Outboard Front Lap And Shoulder Safety Betts -Inc, Height Adjusters and Pretensloners Back -Up Camera https://www,natlonareutoilootgroup.camKlyderRegriest1SSDPrirtU135107w e.true&ski=ttrtio&s8dTypelzQuickQuote 100 of 298 101 of 298 Man 135$ West Smith Road Ferndale, WA 98248 1711101Uar Name / Address National Auto Fleet Croup 490 Auto Center Watsonville, OA 96076 P.O. No. SPEC Due Date 4/24/2020 Rep Cason Ship To: National CityPD :.w Work Order �. SPEC Order Cato 4/24/2020 r j-'. r•1. wwwLw". it i•\7 .,�: •; A� �: eserip C1�-iir„•.w.Ni+r:•v:� 1-•' .1'.: F'.A ,.•,•„c QUQTATI... 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El:J9 WJiglan..Lym: r:. eK.Q :I(f ' o�i�<�i � rttrlt 4 E�efen p> 4; C: 4 {)y� ° 9"lit i ic.1L`[�; .� . . �ix,..:l:." i.i-.i��: <F•.. �. � �'�L.a -n"r•� . � . � ir�,'^_ •:p.: :.i5: �,Je•:r �il.•lil� {{. `�:..1. ::.{..• =d• ,i 1. .,:. .ram::' :r.. tit;.••;,'•-r �G�:a-S��.-'1 • f .. w., .. .A:r!: bra -. , ,•... -. , r ;:s'",•.;Y`•:, . ... . ... �,,., a. ..: ':cr:.:.r..:.-se .,.. ._..... ._....v.. .,. .._.r:_. .,..z .. r._.. .... ,. .... ... ..u.... r;e.<.. _.. ....... ].-...:A`�' UPFITTIN.,.' riCO I- f is 'ti14EuO f k c<. y_ a i of 4,v .TT i: l r, r _ g, a is ". F^ r 4.;* •z5,,,,..: •e .+(f .,;x'Oxr,:n'' :.;1:eti.:;.wa y s fl•,�,,4'Z r gt7:.�ry� y+s....:a.:•,: fie.. ..:,-,. .. . •-: , th:•-•S,e�.:�;3F4,.:i..ti.r:Lr�+3`'�,.iti:tiS: �: �.?Pi-..... .,.••:-:i'. ,. .:.Te. .i..: P ._:.___ TRANSIT VAN PEEP; of Prep NAFG-supplied Ford Transit High Roof T350 Van for pre -wiring, prop for Interior lining & provide anchor point;3s'irir Installation of partition & counters, etc. !. Includes removal of crab area headliner to run nil neoessary l nes & Ming. ::..rail', r:t. Q. e:gc,0 0d. uv4t; xfi a :t? . i i :l f ' 3 4.0 a ra;<.'.� t([i �ii'ittEg".rs'p1tca'#ii�. .4"� . <:-. jt. ,.::°• . . �....�.• .,, :;d." ..�: Page 1 if 102 of 298 1385 West Smith toad Ferndale, WA 98248 rem Name i Address National Auto Fleet Group 490 Auto Center Watsonville, CA 95076 1.44 P.C. No. SPEC Rep Work Order SPEC Ship To: National City P1 Order Date 4/24/2020 Duo Data 5/1120 �k-Y;P4ly.WFIN 1!}r11 ,: \IWyW :1 rA •w�e�a•,�e!,.:�. 2!r:�a i,.• :;r� e . c:Ngs a :.�c: •"Cc« :i' r` :: • .L..:ii::,R:; ei iF i` . r•:,r�:Y�a*t:l:iyc�v,iti ;a w ><:.r.�.. ,. ; 11'; ! T;?.,i L' = aP ._ t �� : :`+,` _ '" �liaa^, ;ri •4!1-n� l: is.ea _,5 s:, INSULAT ONi - wails end ceiling of entire. vehicle Insulated using 1..5" to 2" (structure permitting) urethane spray foam Insulation.. • this provides exco1IAnt thermal stability Inside the unit, as welf•as excellent sound attenuation Inside the van - NOT the sheet of plywood on the floor will preclude the necessity For tnsufetion in the floor -there Will be no additional insulation. In the. floor. • �:istia:q:LT;;a:,r.5i::.c��i��r':�C::=3;^..-:. _.3i.6,a:. `,=F �ie,`L •. ra :::ii::i:ao: rr_is:.�i: '3••:�. -' - �. }..v= FLOORING: Spray on bedfiner (black) applied by TriVan on full floor of van (from cab .guard wall back) and in the step wells, Includes 4" dish up at base of wails and bench -seat frames, where possible. Includes adding a plywood subtloor to futi Interior floor space of vans t ]�� .fly arts. .T:4"fh:,�'3,"4`�i:1\Y�i .'.�A�'2'�:;�'��i'-�.y�L M1^y'�_:�.Z•.��:tiK�lw._.?e111�{_J,'[i��:�`�• . �y��i, .� (�`!� rts. �• .. `•,x� � crk• rc,: , ",•L,- :c•:bra?+ ;�` �x .=,.'-ab51i.., at �,s 01 Y :: 4 It>t= ;'! 11.if? m pariifidn ta: s i r e r:7�,ykxs e t a s ...,5 . § i.y r, ` a.=!Ca 3; :r�+.5?-i;�cM��, _,. .4 }!t:%£ ya -ie•.''i .irtcil€tfe •U���;�: BENCH SEAT: (CURBSIDE REAR OF BODY): Supply & Install (1) bench -seat at curbside rear of body , Aluminum framed construction (box storage with lift up >::• cushion). Bench -seat Includes a high -density foam cushion wrapped in black (or choice of colors) marine -grade vimkl cover, Matching backrests installed against back wall. NOTE: this will be used to house the (4) 6VDC batteries as well as the 3000W Inverter. The area under the bench will be vented to provide sir circulation -for equipment underit, Page 2 103 of 298 1385 West Smith Road Ferndale, WA 98248 r11 OK OP I' Name 1 Address National Auto Meet Group 490 Auto Center Watsonville, CA 95076 ArirNET,:. iNE[li.T.�: Rep CNES SPEC 4/2417020 Cason •.^+ 'xw:.4v�WWv+ry %+h,w.i iwrwnnWiAa:u:'pF%J.••`:Gi:.i«1r %..«wr''�.w1•P'+•1wri.•Y'•V•�r iY w4t .N::bnwA wliltrn w..w...�� w.:•.nrw. �'2ixwii`Mu.�.y.',++Jliw r::'NYitriw,i4,:wru� '..--.x,w.n..,. N, a .. 0N:I . s;ctt i,1�l:ta11l`s19'::'s: Ott' pf' :'iri . ,',1:: �: 'ioi •= all�rric(rhf dd 'rtr F ,r 0..; i . do J ` .f?� y;; � t�.,�.:F �!� . pt4t�:i , , �d��iiisrt� ;�A+a t��i�'r��it�l. �.'. iif.�C+�r.��t.. ���ftt�:.�,rr�r��a�' � ors"( �ritxt�e�a Co in ctr`i 'r o Or "p 7: d WtrtlI.wt e tcfl'' fill( : r t, -f'. w• it . t ..4.: h, ��„f��? k:" w .���r :tt����.:�C�.�4�.i��. ��%c��+�lt�l�trir�����'�.�ri',���-•`p�s��{T>rail9tirziirr:'>.;,r ca l i'j it ':': ra ,"f x; ° "tree ` �: ,r` o.ura f `El f 'fit k`. r `� r: • egg r t 1~; is °•.. : r-. ' : o ;S � r : i;.y: :Y .-'-� -o .. , l�T..r.'+.....r�,� .��.7���` da'; lr Wilkr�u . ? h. furi i rr a l Mktg" .s wCtir l �ryy ltiIn tic ' . r ` t. fr . t3f jpaWW •b!i ., r .: 1�x i• +t., .yz , ".,;.. ,Y.; F'� � �q�B; �. ..h. eA�th ! •. _ .J _ {J:.'. :'.'S.•C. .M.- r':F'�:: Y.•.'S.A':wrw>!; 't�:" Ylr: ',�:3y: r'�4'r.`. �:I:. K. a. IWTERIOR VERTICAL C AEINET: 7 ' ' TriVan to fabricate a vertical storage cabinet above the generator. ompartment (approx. 48" W x 24" D x 48" H). With two hinged doors, suitable latching hardware and two infinitely adjustable height shelves. :L ir'M �y�r x$'i:'.:3:s'r:' •".+h-•.fi; ".!;i' ,3.c.:i+' :ir`i ::x+&?taT:r ;•.c+ /N pp epq ;�. ,!:-.;t'•` �f.i.: .F"°tir ^;i. ,-f;7 ,i3�y;; _ .-i..:.•Z`: ^e-- . ,r,�T . ':�� ' i. •��' •�� ~a �pP`�►`�i?°ehao. �d.�.t� ��1�r3.t''�a� �'g���� . �>� Yz.:•r!.:G�rtt..,.: �;� .�, �,� ,. . ��;s,--f:.:�.. - ..x. �; �,�,.-:� ri' r. � : td r' d tr{�1!1 .anti 40.r(''�iI :Oc.1 us0a0ft� irK,6,00:..0ty �r:}o�/.erf>: r.g.):11f -. 4:3 - .�i. ,.-+?'�r:r:. .. 3�... .. v. .•.c:, .4,!N:Jy:f'!.!'!: �-, l.t ..� .K, �1, ry4,yA.Ff4i\i 1�41.,r-'*:`-C,�•`:.�'i•�e:-..f.i e''�+�i„?�i.x �Z'•,�S... 'r2.'..:.f ..-4..�... - ...'�','f •...y.. ....�,.i2 ., ,..4 ..:... - ..i; .} ,h .�:.•�.::1,,:,�5��:'•.:..� e t: fratlaa.t �` i`r fo a ti�Autxt: c 'F►tl;slir�aF d ?bi : ire rireift c ?, bar .Mat hitf e11Cr fig i� n7 l rim .ors: t4. '•::: Yt• _ �.�Y•.Y3:+,rtii :� `-L' :t'��:<l:":'9�.. t' :.'I�'t Y(t•:ft'i •��'•' .•T�i}:4 y]?l:.F�l'.1Sis _ �•:� • ":b', ��•?: ,.f�:r.,?;:iy_,._!r..�.: -'t.•: .:: .:. yy �� .A•�. :• ar�,.�.,..+.:: ri::•.:d�:�:r. " � •x ;tr.+ .•.:L.vr}'•L: F }.dJ.i . .?. r tom[.':>� .,�• >�.4airi'Oaf:AOPar.''~ . .'�r•r" - •`f?'.i:.: •,.r�. ,..' .r. '1... ?S ..1:::•a i..d. - -: -.t ,f:. GENERATOR COMPARTMENT: TrlVan to build a generator compartment at Ll r'FT FRONT corner of Transit. This compartment sized to accoroodatt'- Cummins 1 Onan 7KW Quiet Gas Goneretor. It is sound attenuated and vented to provide proper airflow for generator. With access dears facing INTERIOR of vehicle C Ship To: National City PtD Work SPEC Order Dato Due pate 4124/2020 °%.c' .7`Tsfurijc f Page 3 104 of 298 138$ West Smith Road Ferndale, WA 98248 manor Name / Address National Auto Fleet Group 400 Auto Center Watsonville, CA 95076 P,O, No, 12V ELEC.+, Work Order_y�...._.. SPEC Ship To: National City Pr) $PEc Duo Date 4/2412020 Cason Order Date 4/24/2020 Duo Date 5/1/20 ' ELECTRICA, SYSTEM: Note: The supplied Ford Transit van will coma factory.equlpped with (2) batteries and an auto -charge relay ACR, • TriVen to supply & install (4) additional 6V batteries (to power all lighting and the inverter). These batteries to be installed In storage area under bench on curbsides rear side of body: The 2 OEM Ford batteries to be Isolated forchaasis start antl.all OEM lighting (plus emergency lighting) All batteries to recharge whenever truck is running, whenever It's plugged into shore power, or when the generator is running. 12V ELECTRICAL: BATTERY CHARGE RELAY; Whenever truck is running, ail batteries to recharge through the Ford OEM ACR. The purpose of this system is to Isolate the chassis start battery from tits auxiliary battery, and &ao determines which battery needs to be charged: This relay ties into the remote rockerswltoh In cab, Supply & install (1) meltable, weatherproof, ignition -protected 200A Buss model MRCB breaker, mounted In engine compartment as space permits, along with the Blue Sea chargte relay mentioned above. 110V ELECTRICAL: INVERTER: Supply & install (1) Xantrex 3000W Freedom series Inverter -Charger (model Freedom SW-2012) w/ built -In charger & transfer switch. This unit will power up (4) interior 110V outlets inside the van and (2) exterior weatherproof outlets. 110V ELECTRICAL: SHORE INLET: Supply & Install a basic 16'A weatherproof shore power inlet (to bring shore power Into the van from extension cord) This will allow the house battery to recharge each time the truck i, parked and not being used. 110V ELECTRICAL: OUTLETS: Supply & Install (4) 110V Interior outlets (3) above the work surface, and (1) on curbside wall far fridge (Just aft of sliding door). Plugs above countertop will each have built-in USB charge outlets, • a,�-{ "ti5^:x- :'a>g7 ..wN.- e4:2x Ta ys-4,-:-�`� },' .`4Yin'..'�-to??C:y ";y; q.' �. ;•4.�:.r, .,,�,..._ay£yt J.. x . � , - .: ,„i t °.7.i.. /e , . : •,-.,,,;......:;" :p..'f; . �4y. i •\: `S,` le11, 411.44,t .;;-3'S t :1; .r a kv.Vt. •.. .-,41.:� ,�....• L.c�a >ip E it�� ra,L y.. �,k.;r..: �`•0'0 $?)'ge�;w�gxa� - � �� �3 �:4Y-�.j ,.ar.t �_+�->.�{?�. �. a?� Y' 1:71 ,5t ,: `�_-..k."3r. � r ••c:+r ,f t r• t , : iN 3; s >'. Sri . i1: srr% f t era. o aC od. :fj � ..',.?f• _Ya t,: :., - �' . ice;.:. •.;: P . -:r •r::... ly..a. : , ~i ':t p .. t• 't > y�• ..1" i„'".''3r:?4,�Y:7s�;ai.,��r:..s-S`'Y!?i,: '`yS�r a. _ - �'F��- i tit �. 1's'•- � •:rr�rtil}e z.�c5�' E?..j;.�[}rlU.i'1�y� ':�.•,.;.�� ..,�.��;: -,- +.L. :i3lrti" � :.�`. tw_', ems: ^, , �. • Y• n:^r i �•j + j tr. f -�: k5d'� i:,;zeF_�:..:- ` i.%, 4:� ::.t_i, + e•y ,'S:N.. . i. : �:.-.<:�•rs:£-4,:-. a'e''•�,.`�: =�+k :;4 ' 1: ,7c-i�-•' ie. :$. ..', .: SY - . ,. i,::LvS2: ...$ .. • - . x:rc..+:•L - - -.i •; ae� Y. .e•. •`s'a.., y. . �,�-;-. �`- > '. x _ >:+ :. ;sue .- "',i`r ". it ,!:&nF.•.:l n s'i �4iH..,.... ;�..•;;: ,:.::�:% •' .v:;>"r;r'ti� i' :;!`•�^r =S`a� �T'`�y'•� • ::�i•:�1_-.....is�i.,�"!.�':..... g�S.�:,S ���,t.•�-. _. _�4::Y�`.-�..1....,ti,....,3.:: wi-...,7.+- .:.a,.a+,.,,... .. r. ., F)ATflrRIE... 12V ELECTRICAL: 6V BATTERIES: Supply & Instait (4) 6VDC 0A002 Absorbed Glass Mat (ACM) batteries, 200AH capacity, including cabling connectors, °lanmps. .., Installed to power the TrlVan body lighting. gV;: Ins _G . yt ,/A.�:,rr` Trl4.13640. :E Ci`1M4,66'd .. ,t. .0 �•.r RY �i�aq £.', 0. �?z'+.*, n. Rli:,i3t ry : . �}f t1,r� ' i pE :. r�lci .b i't ''► ip rt�:.s 1 Q Se . ?�. k Ln. .S t':I,'r ia:l,��.':h- "h: ;..�y:1i':i;�:�.:•k-�:i x�..:�.d 3.= {< Page 4 105 of 298 1385 West Smith Road Ferndale, WA 98248 rx(JGTBOOY Name 1 Address Natlortal Auto Flea Group 490 Auto Canter Watsonville, CA 95076 P.O. No. ,11141411.41410..441/ SPEC Rep • Cason 12V ELECTRICAL: INTERIOR LIGHTING: Supply & Instarl (8) interior LED red/white round Interior cargo lights, 5.6" round. 6 lights on ceiling, and 3 lights above work surface: 6 ceiling tights all switched by single switch near sliming door (RED / OFF / WHITE), and 3 under cabinet lights to be switched by single switch above work surface (RED / OFF / WHTE) SPEC 444414.4444 Ship To: National City PD sa(Ijt(f7. Order Data 1 Due Date 4124/2020 5/1/20 .,;;F.'Yr.W'{.Vf.tJA�,FF'T:�NY,1i.^1.1L:'�.T.{th .r,,W.�y.• u Iy & Irt tail 44 ill{el0 .. P4. a 0r t~rro.* 12V ELECTRICAL: POWER AWNING: Supply & Install (1) motorized power fawning on curbside roof, with bracket to suit Ford Transit roof. Switch controls just inside curbside slider door, 00 i �.01:iM ija.1 • #p On- 1 x • y`�rii. r�kl r t1:� -UCfit y{y�(h<{�03rt11 �v 11 =§, hod : ,' _ :bliMsic �i i ri : :c r>,:n-4• ,Rl tfinf ream s Eyn,f ; � . ce 7. ":.*-.,4 .4!>�`.-.4:F ::early.: ::F`1.f. xri.:-7 iys :,r. rk7-^7'.S'S°r:1p•;;,:�:7:-S. `L c::7'3. � ., .:r�r!•�::.:':�..:. .• <<- .�•3rt;'�'`. HVAC SYSTEM; Customerrsuppliod Transit Van will be ordered with factory option 570 (OEM optional roar AC/host syotem)The evaporator/blower is located at the rear driver side interior corner, operated from cab) TrIVan to connect Into this rear evaporator/blower unit and run ducts under countertop. System requires the van engine to be running, (Price includes' use of Havls vent adaptor kit, AT-A-503) _ "t?.7v� `tine � e:trri.r -_" - _:�C��.-•` } .� .a,. r.l ..5. 'a'`� 'r�tn „. t5. - .i-.,.�tri!c`.+•i�H �?':t>r??ft4tL� TO: h bi{��.�: 4�" [ki �'nl �:[t �:"�-� <=':,_ - . M:: ;=�:�•.,:s 'r _� _ - .:t ..•s: •.:n.�x, .•;ia.�..e�::•'.'rw �4�. .,fd�a � �'!-,"•!:'::Y,'.fJ': -4'S+�i.. tl�'i���r'r'; ��)1(e�`fi�"c+��ift'4�i�ti t:�. .,:.. ;.���.,. _ �-��..:.,:• ;as���:a;;� - •�n: t-k r:.,•..1f•d.. .':F�nd-;fni�t:i"� fr;` r`t r.:i+±:_I ra�l�i?!:.5I'�1,r'-•.�.ii:'�:r::1: ,•'I;Sr' ir'M1i -'.�di'•'- i c f r.e vri �Y'^ ... .• '".iYt'.. .. h..'�i .r.w rr: .....r... ...:�i-r ._s..l .L.a .. ..... .yi.: ..1 ^:S:(...e.... .. .. ..:'r'i:l.£::. upply & Install (2) magnetic dry -erase whlteboarda (38"W x 24°H/ee) on exterior curbside of body, Including hangar braakote on interior of body `' y �.{�riy +�[.ig}�e�y 5 y.( ..e:3t g41.0 , • ii N:Al hptiti-yi :tiF �4 .i6; :{''fir -:'..:•g :! • ir: Iw�i�,.1l�kJFl . �wII�Aj%.,};J;ke?t�. ,,,li:.7:a' a`,'7'l�..^'*"F�e'4`': iF••�eeL ``�:-Ls�;."."t_' n�P. ... ;i..�tk.. ;�. ..�. . 1-: �-•` :::�•;� 5: ..?'aC:h W.ii:ti"�i::.EG'-},.vtP.L. ` tt,.v:� Suiip y i €i# !_ 1 f. . lgn c rj+WOra e', v( Etsf o kirA. • s 4"h l tarr`br, t. Obi* r�0#00. , .*1. tm' It t .14 i:44144tt ri!1V age 5 106 of 298 TtIaii 1385 West Smith Road Ferndale, WA 98248 TRUCK fJ QY Name / Address National Auto Fleet Group 490 Auto Canter Watsonville, CA 95070 P,O. No. Due bate Rap SPEC 4/24/2020 Cason :rt13:n. G RAf3HAN. OTHER DETAIL GRAB HANDLES: Supply & Install chrome drab handles as necessary at side entry door (van already is equipped with handles at rear) Work Order ...V.ry SPEC Ship To: National City PD rA• or Order Date 4/24/2020 Due Date G1'1120 Completed van receives PIN at Bellingham Ford Lincoln, Includes certified weight allp e:. oa, :. k,. :r,.' ..a.aoals,.:: 1"r.._ .:rt:g4,.. ,;kpe'Y. t-fr ?e`' 6v +5 os'{3;:� •"�.h� �:: a:. "'];•. �a r..^�S` ':i� .:f. s_ ".-',i�::-:: - 3g�, �a".r.. `-•y.�.,?-;�5�'+•. '^,%,y,.r /g'`pe. `, ,�'r�•5 {y' y�•t:'•'C. a.s-.:+e;. .;xi.. , :,��.ai:i. y,,y��:r R� .rrt':, a..+-,avq, l,jt� ,, .:5•Y' .. r, A`•i; ta;` rye',' :c„•?F e; �; :141.4ri:�`tY57�rti��TFS�S.!:G�1,�1�•�.�.rL�i�,F:.�.w,..:..P:::,-4:.�.�:k�ka}r:���ir+'r'C'�Fa_P:wr..L.-�:.rfr.,r,.��4•N �v�'�Fi-S'�:�..7x'n:r::^,•.;3.:rwa.. ,:.:;•,: r..:•:t.:�;o. T S 74Ra.' DCLIVF <RY: Completed van Is delivered to National City PD MANUALS &.•i3QCUMENTATION: Vehicle Is,deilvered with a full operator's manual and all orim manuals.Included. b`r�itl.M WtiY., :• •: '' :'S•-S->:�i :: L:iF: ._:....7.44±ZY r t,rj.. 4• :' � �a's;: .'�5•q. sr �` � •{fi . ;"'l: _ �!i':. �r4gi�+t �-�t . ixs Y. -'� _,- •)- w: :.:4. iak r w ",00 troy �t0�l g 1 r1 illy f. I A I o i , A r, ±• ..�y. .. Kr 'r .a. r .?'±3Y ^irs<.,na� • , .>•::. "' • : 1 `' ":`- y '? `5 �+: . 5°.:,1 ,?�� `' i' i ..', v l -�:' �i 4ty'q `$`'-- �r ikn it'r rev vZ;�:.. :' `� a";'.. •�:::� ajy.� _. tom h?:.. ,,.„i. f r6'7��k'y�: t �+iS.`� '� �" •_r.• �:5 i++++�.'a_r+r�'�7�rK.iis a o.�rTV.e.'`@id�' �iRY�r':�!-e.._},£etr.7r,'ia3i�.`'rp-�• •era i�•-�k_rcr"�.a. �� �q T'i. J �• 5.i,ax.._ S>��'�i -rr , u'�*_�:: "i�.�ai?r?:: ``�t 'km+,r Aikra7Ln U�r fa.�.•" Price of cortlpieted vehicle (not Inciudin customer supplied chassis): $86,234.95 •,.;, - � ., y,•r; :.S ,r •"� �`.a.• .�, r c �tr "e•14.e?.: '.`v'T ' t �-t:�-rr, :;tir. ;:Y':,'C.t•.gi_ce;ci rn� ^i• _ :..5•".'.. .}. x •;c:• v .a:'x:3 :�;i;- ;'�i�''r ...'.L?S, L. %..�s.^�ti n �i. s.3.• . ;•^.k;S3"s..:.a:- '',�•i'<' g , u�:d=.: h�ry ��'yr i �y /�'=i':t...-..rK ���•j kpa•'S���S•i..�•: .a ,t�'''r C�. >-.. •.r::.5 , f ., �...� •�- -.aa' �`'....c-c,-s.`�.-aFr i �• :t•�•.. -:cam. ,,,�a�2-S,..a;y,.F,... , ..' .SrE';i� �I��? i�!S:N',ti^�.'ra. ...�'• �aY?Zs:.�4,Pm:.•' •:F ;ti?=:.w%:''rer. �.1..,,..6'n.r.�� h�Fsa.1t.-.._'C{.�:3:s�7u•,c.... h.._.,... _..�. c...?C..... 1+.12G•+tee eS.i.... _...�. t.1�;.7: �... Pale 8 107 of 298 FORME CONTRACT ACCEPTANCE AND AWARD {rep portion Pr 11111,1PM:1.4a b'tt eOrreftlie4 Pi? NitjA if ,lhe yq Nor Is dweIrdeti ciemit= The vendor•shoW camplpre the v6nclor authorizeci,s19naivr.es as port ille,14P0,rosponso.). IVA C:oniraoi 41 1 2041 6-1,1Ar Prapepes, kNarnatTreN 12 Haar 1.1;C, dt.kt Iff Aute•Reet Oreup 0000 on N4r16.0y,altt.airen ei youprepak-.11) yotitvwe'boOrttrWctrded•ovetitrgoli A; on awarded voncia:r,•yotij: ooree W,pieVid4 the'zi)todtioWind.0619N04 *q°0V, rti6d InY0 ur 0004 ohdlo 04)41, di! trirras and cOriiiiitans•si loitl,) rN; arty alsiorOntianis•la 051s,1tPit, and:in my' qxklepliens' tharote aaegp1e0 by ma oleo Pt) ilate.of 1w$lFb.8 Jprnat2 171 2017 arid will. yipire:4n-Jdouary•17.- 2CY hoick:11)(ln the,4 Icor of ynarsii•oni the'ex,piration (kite rThe +Aurrenily awarded Cgiltraa 'Pr four yed(s•itorn,the.date RI PA .Citef'Pr.aeOrpnlent Ofitopr owcsrds the Controci), This CObl mkt Mery 1:ra;extdricied far a -fltlh yOarat RIFAI6 aiscrelion. NA Authorized fir d)tirp,st • J0(1) my Schwar.fx e,c RIPE DIRE, 1 1 NINAOTS ---' pqAtifit PRINItflivOR Ffi3E)) „ . 016-431-0N6R0 AN() pRO'0,itti5 „..-'-.- e......,,,.....--„, -----, • .it:,,,,,,'", 'I-ru ; . ChdCciylte iI.JPA•EX E•5::UTIYti G.IreOrb Rica.° 3,10IA TUM (NAME P1041'10 pfl VIM()) AWarded on Aultigry 1.4,, 20.17 WPA pentrOqt 120716+IAF rtrt..4...rtun.4•11.1l 1 I. ,Y.1,-Y1 NM 1 I rtrt Vendor Authortod 1tiitureS .The MendorherebY c4coptsIhI dontral owc incguc{fii iI1docOptel exae.ptions and monclments, Vendor Name _,17,,„24-11/2,A_,,g,4<7? I/10c pf 04.0/ #4;ea 4X.p4r Authorized SIgnatoty's v R AvaoRizED $1G NAM R E (NAmr PR !NMI.° R TYPEN itiPA Cotlfroo1 1t.1.2071641Ar _on , /. 20il 108 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. (Engineering/Public Works) Please scroll down to view the backup material. 109 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. PREPARED BY: Tirza Gonzales, Management Analyst II ,DEPARTMENT: Engin /�• Public Works PHONE: 619-336-4318 APPROVED BY: EXPLANATION: See attached. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 001-416-221-285-0000 (R&M Traffic Control Devices) - $20,174.41 This appropriation requires the use of General Fund unassigned fund balance of $20,174.41. Approval of this appropriation will increase the fiscal -year-to-date use of General Fund unassigned fund balance from $XXXX to $XXXX. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Adopt Resolution approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by recovery liability claims. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation/Exhibit 2. Resolution 110 of 298 Explanation The Engineering & Public Works Department receives an approximate $220,000 appropriation for repair and maintenance of traffic control devices annually. This budget provides the Public Works Streets Division with the necessary funding required to restore damaged equipment caused by traffic accidents and/or natural disasters such as street lights and traffic signals, crosswalk solar lighting, power boxes, and breaker boxes, plus regular preventative maintenance and repairs, and mark -outs. On average, ten (10) citywide street lights and traffic signals require repair or replacement per year due to knockdowns caused by traffic accidents and/or natural disasters and cost approximately $15,000 each. Some of these costs associated with traffic accidents are unrecoverable, such as in hit-and-run incidents, and some are recoverable, though not at full -cost recovery, through insurance claims. These unforeseen traffic accident expenses deplete the Streets Division's budget, as funding .+.f must be repurposed to cover the immediate safety need.='l When liability revenues are recoverable, the Risk Management Department (Risk) manages these claims and the revenues received are deposited into the General Fund Unassigned Fund Balance. In 2019, Risk recovered $20,174.41 in revenues from insurance claims for street lights and traffic signal knockdowns. This revenue can assist in covering expenses incurred by Public Works Streets Division in the repair and/or replacement of these city assets as well as allow crews to continue to complete ongoing asset repairs. If this resolution is adopted, staff will be appropriating the funds to provide additional necessary asset repairs throughout the City. Staff recommends that the City Council adopt the resolution approving the establishment of a General Fund appropriation of $20,174.41 and use of General Fund unassigned fund balance for Citywide Street Light and Traffic Signal Knockdown repairs and replacements partially funded by revenues collected from recovery liability claims. 111 of 298 EXHIBIT # CASE FILE NAME RECOVERY LIABILITY FILES 2019 RECOVERED FOR NAME ON CHECK DATE OF CHECK AMOUNT 1 R-300-0012-18 CNC v. Ortiz, Rasedo center median San Diego Superior Court 4/11/2019 $ 204.87 2 R-300-0009-19 CNC v. Ramirez, Ivan traffic. Tight pole Claims Service Center 5/3/2019 $ 622.78 3 R-300-0012-19 CNC v. Rodriguez -Ramirez, Yesenia City sign Infinity Insurance Company 4/30/2019 $ 192.37 4 R-300-0048-18 CNC v. Zarate, Maria traffic sign Wawanesa 6/11/2019 $ 119.16 5 R-300-0031-18 CNC v.Ferrer, Imeld,a C. city electrical box Alliance United Ins. Company 7/30/2019 $ 5,723.09 6 R-300-0010-19 CNC v. Garcia -Santos, Marinury traffic signal Alliance United Ins. Company 9/24/2019 $ 7,603.01 7 R-300-0028-19 CNC v. Abon, Bernie A. street sign Alliance United Ins. Company 10/9/2019 $ 335.22 8 R-300-0029-19 CNC v. Avila, Ruth _ traffic signal State Farm Mutual Automobile Ins. Co. 12/12/20191 $ 5,373.91 TOTAL $ 20,174.41 112 of 298 Updated by Elena on 612/2020 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting City Council Policy No. 203, "Investments," as amended, for fiscal year 2020, amending Subsection A, B, and C of Section XII. (Finance) Please scroll down to view the backup material. 113 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy # 203, "Investments," as amended, for fiscal year 2020, amending subsection A, B, and C of Section XII. PREPARED BY: gosedd Gail PHONE: 619-336-4346 EXPLANATION: See attached explanation. DEPARTMENT: Finance�A�� APPROVED BY: ��'�'/a �a FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: `041% /G2 FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, authorizing the amendment of City Council Policy # 203, "Investments." BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Council Policy #203, "Investments" (Original) 3. Council Policy #203, "Investments" (Draft) 4. Council Policy #203, "Investments" (Final) 5. Resolution 114 of 298 Attachment Resolution of the City Council of the City of National City adopting City Council Policy # 203, "Investments," as amended, for fiscal year 2020, amending subsection A, B, anfd C of Section XII. June 16, 2020 Explanation City Council Policy # 203, "Investments," Section XII C requires that the City's investment policy be reviewed and adopted at least annually. Following review by staff and consultation of the City's investment advisor, Chandler Asset Management, staff recommends the amendment of the subsections below to Section XII. Amend- XII. REPORTING AND REVIEW A. Monthly reports: In accordance with California Government Code Section 5464653607, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council at an agendized meeting;. eConsistent with the requirements contained in California Government Code Section 53646, information in the quarterly investment reports shall include, but not be limited to, the following information: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual reportspolicy review: The Investment Policy will be reviewed at least annually and, as necessary, adopted, o ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. 115 of 298 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 18 116 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's invments i governed by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2 of 18 117 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. Page 3 of 18 118 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53600 et seq. and the City's Investment Policy. D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. ^IP14 VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third -party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: 1. Municipal Bonds. These include bonds of the City, the State of California, any other state, and any local agency within the state of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. Page 4 of 18 119 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 a. Are rated in the category of "A" or better by at least two nationally recognized statistical rating organizations; and b. No more than 5% per issuer. c. No more than 30% of the total portfolio may be invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and b. The maturity of such deposits does not exceed 5 years. Page 5 of 18 120 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio maybe invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 8. Commercial paper, provided that: a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "A-1" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. Page 6 of 18 121 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years. b. Be rated in a rating category of "AA" or its equivalent or better by a nationally recognized statistical rating organization. c. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or; 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Code Section 53601 (a through j) and with assets under management in excess of $500 million. Page 7 of 18 122 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 b. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated in a category of "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. 7. The purchase of foreign currency denominated securities is prohibited. Page 8 of 18 123 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio may be invested in securities of any single issuer, except as noted in Section VIII of this Investment Policy; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher returns. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal pay -downs prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: Page 9 of 18 124 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. Page 10 of 18 125 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 XII. REPORTING A. Monthly reports: In accordance with California Government Code Section 53646, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council, at an agendized meeting, consistent with the requirements contained in California Government Code section 53646, including but not limited to the following informaion: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securiti 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual reports: The Investment Policy will be reviewed and adopted at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1 — 16429.4, and 53600 — 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Appendix II attached: "Glossary of Investment Terms" Page 11 of 18 126 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 Prior Policy Amendments October 17, 2017 December 6, 2016 December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 Page 12 of 18 127 of 298 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer Page 13 of 18 128 of 298 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "Freddie Mac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and Freddie Mac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "Fannie Mae," issues discount notes, bonds and mortgage pass -through securities. GNMA. The Government National Mortgage Association, known as "Ginnie Mae," issues mortgage pass -through securities, which are guaranteed by the full faith and credit of the US Government. PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Asset -Backed Securities. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Page 14 of 18 129 of 298 Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Page 15 of 18 130 of 298 Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Local Agency Investment Fund (LAIF). A voluntary investment fund managed by the California State Treasurer's Office open to government entities and certain non-profit organizations in California. Local Government Investment Pool. Investment pools including the Local Agency Investment Fund (LAIF), county pools, joint powers authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a sety and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Municipal Securities. Securities issued by state and local agencies to finance capital and operating expenses. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Nationally Recognized Statistical Rating Organization (NRSRO). A credit rating agency the United States Securities and Exchange Commission uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, Page 16 of 18 131 of 298 especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. Supranational. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Page 17 of 18 132 of 298 Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. A Page 18 of 18 133 of 298 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED: November 20, 404 8 June 16, 2020 I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III.GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 20 134 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's investments is governed by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2 of 20 Formatted: Font: Bold Formatted: Font color: Red 135 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. Page 3 of 20 Formatted: Font: Bold Formatted: Font color: Red 136 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53606'et seq. and the City's Investment Policy. .aLIT mew D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: Page 4 of 20 Formatted: Font: Bold Formatted: Font color: Red 137 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, 1. Municipal Bonds. These include bonds of the City, the State of California, any other state, and any local agency within the state of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. a. Are rated in the category of "A" or better by at least two nationally recognized statistical rating organizations; and b. No more than 5% per issuer. c. No more than 30% of the total portfolio may be, invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and b. The maturity of such deposits does not exceed 5 years. Page 5 of 20 Formatted: Font: Bold Formatted: Font color: Red 138 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio may be invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "A 1" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 8. Commercial paper, provided that: `*? a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "A-1" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's Page 6 of 20 Formatted: Font: Bold Formatted: Font color: Red 139 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years. b. Be rated in a rating category of "AA" or its equivalent or better by a nationally recognized statistical rating organization. c. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or; Page 7 of 20 Formatted: Font: Bold Formatted: Font color: Red 140 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Code Section 53601 (a through j) and with assets under management in excess of $500 million. b. Purchase of securities authorized by this subdivision day no exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated in a category of "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. Page 8 of 20 Formatted: Font: Bold Formatted: Font color: Red 141 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 !Tune 16, 2020, 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. 7. The purchase of foreign currency denominated securities is $#£ ibited. Page 9 of 20 Formatted: Font: Bold Formatted: Font color: Red 142 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio may be invested in securities of any single issuer, except as noted in Section VIII of this Investment Policy; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher retums. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal pay -downs prior to maturity, and securities with embedded options, will affect the market risk profile of the Page 10 of 20 Formatted: Font: Bold Formatted: Font color: Red 143 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. Page 11 of 20 Formatted: Font: Bold Formatted: Font color: Red 144 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 ,June 16, 2020, B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. XII. REPORTING AND REVIEW A. Monthly reports: In accordance with California Government Code Section 5364653607, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council; at an agendized meeting, eConsistent with the requirements contained in California Government Code Section 53646, information in the quarterly investment reports shall inducting -include, but not be limited to, the following iwen: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual repertspolicy review: The Investment Policy will be reviewed at least annually and, as necessary, adopted, at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1 - 16429.4, and 53600 - 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Page 12 of 20 Formatted: Font: Bold Formatted: Font color: Red Formatted: Highlight 145 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 ,June 16, 2020, AMENDED:November-Mr-2.048 Appendix II attached: "Glossary of Investment Terms" Page 13 of 20 Formatted: Font: Bold Formatted: Font color: Red Formatted: Tab stops: 4.28", Left Formatted: Hyphenate, Tab stops: 4.28", Left + Not at -0.5" + 0" + 0.5" Formatted: Font: Not Bold, No underline 146 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23,1990 AMENDED:November-2(0.048 !Tune 16, 2020, Prior Policy Amendments November 20, 2018 October 17, 2017 December 6, 2016 December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 49 Page 14 of 20 Formatted: Font: Bold Formatted: Font color: Red 147 of 298 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer Page 15 of 20 148 of 298 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "Freddie Mac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and Freddie Mac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "Fannie Mae," issues discount notes, bonds and mortgage pass -through securities. GNMA. The Government National Mortgage Association, known as "Ginnie Mae," issues mortgage pass -through securities, which are guaranteed by the full faith and credit of the US Government. PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Asset -Backed Securities. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Page 16 of 20 149 of 298 Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Page 17 of 20 150 of 298 Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Local Agency Investment Fund (LAIF). A voluntary investment fund managed by the California State Treasurer's Office open to government entities and certain non-profit organizations in California. Local Government Investment Pool. Investment pools including the Local Agency Investment Fund (LAIF), county pools, joint powers authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Municipal Securities. Securities issued by state and local agencies to finance capital and operating expenses. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Nationally Recognized Statistical Rating Organization (NRSRO). A credit rating agency the United States Securities and Exchange Commission uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, Page 18 of 20 151 of 298 especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. Supranational. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Page 19 of 20 152 of 298 Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. Page 20 of 20 153 of 298 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: June 16, 2020 I. INTRODUCTION The City of National City's investment program will conform to federal, state, and other legal requirements, including California Government Code Sections 16429.1-16429.4, 53600-53609, and 53630-53686. The following investment policy addresses the methods, procedures, and practices which must be exercised to ensure effective and judicious fiscal and investment management of the City's funds. It is the policy of the City to invest public funds in a manner that will provide a market rate of return, given its requirements for preserving principal and meeting the daily cash flow demands of the City. All investments will comply with this Investment Policy and governing laws. This Investment Policy replaces any previous Investment Policy or Investment Procedures of the City. II. SCOPE This Investment Policy applies to all the City's financial assets and investment activities with the following exception(s): Proceeds of debt issuance shall be invested in accordance with the City's general investment philosophy as set forth in this policy; however, such proceeds are invested in accordance with permitted investment provisions of their specific bond indentures. Pooling of Funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. GENERAL OBJECTIVES The overriding objectives of the investment program are to preserve principal, provide sufficient liquidity, and manage investment risks. Page 1 of 18 154 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 1. Safety: Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. 2. Liquidity: The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 3. Return: The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs. IV. PRUDENCE, INDEMNIFICATION, AND ETHICS A. Prudent Investor Standard: Management of the City's investment verned by the Prudent Investor Standard as set forth in California Government Code Section 53600.3: "...all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law." B. Indemnification: The Director of Finance or City Manager designee hereinafter designated as Financial Services Officer and other authorized persons responsible for managing City funds, acting in accordance with written procedures and the Investment Policy and exercising due diligence, will be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported within 30 days and appropriate action is taken to control adverse developments. C. Ethics: Officers and employees involved in the investment process will refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Page 2 of 18 155 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 V. DELEGATION OF AUTHORITY A. Authority to manage the City's investment program is derived from California Government Code Section 53600 et seq. The City Council is responsible for the City's cash management, including the administration of this Investment Policy. Management responsibility for the cash management of City funds is hereby delegated to the Director of Finance and/or Financial Service Officer. The Director of Finance and/or Financial Services Officer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate employee. B. The City may engage the services of one or more external investment managers to assist in the management of the City's investment portfolio in a manner consistent with the City's objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940. VI. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence described in the investment procedures manual. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15C3-1 (uniform net capital rule). A. The City's Director of Finance and/or Financial Services Officer will determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with the City include: 1. Primary government dealers as designated by the Federal Reserve Bank; 2. Nationally or state -chartered banks; 3. The Federal Reserve Bank; and 4. Direct issuers of securities eligible for purchase. B. Selection of financial institutions and broker/dealers authorized to engage in transactions with the City will be at the sole discretion of the City. Page 3 of 18 156 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 C. All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Director of Finance and/or Financial Services Officer with a statement certifying that the institution has reviewed California Government Code Section 53600 et seq. and the City's Investment Policy. D. Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the investment adviser. E. Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law. VII. DELIVERY, SAFEKEEPING AND CUSTODY, AND COMPETITIVE TRANSACTIONS A. Delivery -versus -payment: Settlement of all investment transactions will be completed using standard delivery -vs. -payment procedures. B. Third -party safekeeping: To protect against potential losses by collapse of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all securities owned by the City will be held in safekeeping by a third party bank custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. C. Competitive transactions: All investment transactions will be conducted on a competitive basis which can be executed through a bidding process involving at least three separate brokers/financial institutions or through the use of a nationally recognized trading platform. VIII. AUTHORIZED AND SUITABLE INVESTMENTS All investments will be made in accordance with California Government Code Section 53600 et seq. and as described within this Investment Policy. Permitted investments under this policy will include: 1. Municipal Bonds. These include bonds of the City, the State of California, any other state, and any local agency within the state of California. The bonds will be registered in the name of the City or held under a custodial agreement at a bank. Page 4 of 18 157 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 a. Are rated in the category of "A" or better by at least two nationally recognized statistical rating organizations; and b. No more than 5% per issuer. c. No more than 30% of the total portfolio may be invested in municipal bonds. 2. US Treasury and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in US Treasuries. 3. Federal Agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount or percentage that the City may invest in government -sponsored enterprises. 4. Banker's acceptances, provided that: a. They are issued by institutions with short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical -rating organization (NRSRO); and have long-term debt obligations which are rated "A" or higher by at least two nationally recognized statistical rating organization; b. The maturity does not exceed 180 days; and c. No more than 40% of the total portfolio may be invested in banker's acceptances and no more than 5% per issuer. 5. Federally insured time deposits (Non-negotiable certificates of deposit) in state or federally chartered banks, savings and loans, or credit unions, provided that: a. The amount per institution is limited to the maximum covered under federal insurance; and b. The maturity of such deposits does not exceed 5 years. Page 5 of 18 158 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 6. Certificate of Deposit Placement Service (CDARS) a. No more than 30% of the total portfolio maybe invested in a combination of certificates of deposit including CDARS. b. The maturity of CDARS deposits does not exceed 5 years. 7. Negotiable certificates of deposit (NCDs), provided that: a. They are issued by institutions which have long-term obligations which are rated "A" or higher by at least two nationally recognized statistical rating organizations; and/or have short term debt obligations rated "Al" or higher, or the equivalent, by at least two nationally recognized statistical rating organizations; b. The maturity does not exceed 5 years; and c. No more than 30% of the total portfolio may be invested in NCDs and no more than 5% per issuer. 11 8. Commercial paper, provided that: a. The maturity does not exceed 270 days from the date of purchase; b. The issuer is a corporation organized and operating in the United States with assets in excess of $500 million; c. They are issued by institutions whose short term obligations are rated "A-1" or higher, or the equivalent, by at least two nationally recognized statistical rating organization; and whose long-term obligations are rated "A" or higher by at least two nationally recognized statistical rating organization; and d. No more than 25% of the portfolio is invested in commercial paper and no more than 5% per issuer. 9. State of California Local Agency Investment Fund (LAIF), provided that: a. The City may invest up to the maximum permitted amount in LAIF; and b. LAIF's investments in instruments prohibited by or not specified in the City's policy do not exclude it from the City's list of allowable investments, provided that the fund's reports allow the Director of Finance or Financial Services Officer to adequately judge the risk inherent in LAIF's portfolio. Page 6 of 18 159 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 10. Local government investment pools. a. San Diego County Investment Pool 11. Corporate medium term notes (MTNs), provided that: a. Such notes have a maximum maturity of 5 years; b. Are issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States; c. Are rated "A" category or better by at least two nationally recognized statistical rating organization; and d. Holdings of medium -term notes may not exceed 30% of the portfolio and no more than 5% per issuer. 12. Mortgage pass -through securities and asset -backed securities, provided that such securities: a. Have a maximum stated final maturity of 5 years. b. Be rated in a rating category of "AA" or its equivalent or better by a nationally recognized statistical rating organization. c. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 13. Money market mutual funds that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940: a. Provided that such funds meet either of the following criteria: 1. Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or; 2. Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by California Government Code Section 53601 (a through j) and with assets under management in excess of $500 million. Page 7 of 18 160 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 b. Purchase of securities authorized by this subdivision may not exceed 20% of the portfolio. 14. Supranationals, provided that: a. Issues are US dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Development Bank. b. The securities are rated in a category of "AA" or higher by a NRSRO. c. No more than 30% of the total portfolio may be invested in these securities. d. No more than 10% of the portfolio may be invested in any single issuer. e. The maximum maturity does not exceed five (5) years. IX. PORTFOLIO RISK MANAGEMENT A. The following are prohibited investment vehicles and practices: 1. State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. 2. In accordance with California Government Code Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest -only strips is prohibited. 3. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. 4. Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. 5. Purchasing or selling securities on margin is prohibited. 6. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. 7. The purchase of foreign currency denominated securities is prohibited. Page 8 of 18 161 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 B. Mitigating credit risk in the portfolio Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies: 1. The diversification requirements included in Section IX are designed to mitigate credit risk in the portfolio; 2. No more than 5% of the total portfolio may be invested in securities of any single issuer, except as noted in Section VIII of this Investment Policy; 3. The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to improve the quality, liquidity, or yield of the portfolio in response to market conditions or the City's risk preferences; and 4. If securities owned by the City are downgraded by either Moody's or S&P to a level below the quality required by this Investment Policy, it will be the City's policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio. a. If a security is downgraded, the Director of Finance and/or Financial Services Officer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. b. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council. C. Mitigating market risk in the portfolio Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer -term portfolios have the potential to achieve higher returns. On the other hand, longer -term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer -term investments only with funds that are not needed for current cash flow purposes. The City further recognizes that certain types of securities, including variable rate securities, securities with principal pay -downs prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk: Page 9 of 18 162 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 1. The City will maintain a minimum of three months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements; 2. The maximum percent of callable securities (does not include "make whole call" securities as defined in the Glossary) in the portfolio will be 20%; 3. The maximum stated final maturity of individual securities in the portfolio will be five years, except as otherwise stated in this policy; and 4. The duration of the portfolio will at all times be approximately equal to the duration (typically plus or minus 20%) of a Market Benchmark Index selected by the City based on the City's investment objectives, constraints and risk tolerances. The City's current Benchmark will be documented in the investment procedures manual. X. INVESTMENT OBJECTIVES (PERFORMANCE STANDARDS AND EVALUATION) A. Overall objective: The investment portfolio will be designed with the overall objective of obtaining a total rate of return throughout economic cycles, commensurate with investment risk constraints and cash flow needs. B. Specific objective: The investment performance objective for the portfolio will be to earn a total rate of return over a market cycle which is approximately equal to the return on the Market Benchmark Index as described in the City's investment procedures manual. XI. PROCEDURES AND INTERNAL CONTROLS A. Procedures: The Director of Finance and/or Financial Services Officer will establish written investment policy procedures in a separate investment procedures manual to assist investment staff with day-to-day operations of the investment program consistent with this policy. Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance and/or Financial Services Officer. B. Internal Controls: The Director of Finance and/or Financial Services Officer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. The internal control structure will be designed to provide reasonable assurance that these objectives are met. Internal controls will be described in the City's investment procedures manual. Page 10 of 18 163 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 XII. REPORTING AND REVIEW A. Monthly reports: In accordance with California Government Code Section 53607, a local agency treasurer who has been delegated authority to invest or reinvest funds of the local agency by the legislative body must submit a monthly report to the legislative body accounting for transactions made during the reporting period. B. Quarterly reports: Quarterly investment reports will be submitted by the Director of Finance and/or Financial Services Officer to the City Council at an agendized meeting. Consistent with the requirements contained in California Government Code Section 53646, information in the quarterly investment reports shall include, but not be limited to, the following: 1. Type of investment 2. Name of issuer and/or financial institution 3. Date of purchase 4. Date of maturity 5. Current market value for all securities 6. Rate of interest 7. Purchase price of investment 8. Other data as required by the City C. Annual policy review: The Investment Policy will be reviewed at least annually and, as necessary, adopted, to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. Related Policy References California Government Code Sections: 16429.1— 16429.4, and 53600 — 53686 Investment Company Act of 1940 Investment Advisers Act of 1940 Securities and Exchange Commission Rule #15C3-1 Appendix I attached: "Authorized Personnel" Appendix II attached: "Glossary of Investment Terms" Page 11 of 18 164 of 298 TITLE: Investments POLICY #203 ADOPTED: October 23, 1990 AMENDED: November 20, 2018 Prior Policy Amendments November 20, 2018 October 17, 2017 December 6, 2016 December 15, 2015 December 16, 2014 December 10, 2013 January 10, 2012 Page 12 of 18 165 of 298 Appendix I Authorized Personnel The following positions are authorized to transact investment business and wire funds for investment purposes on behalf of the City of National City: City Manager Deputy City Manager Director of Finance Financial Services Officer Page 13 of 18 166 of 298 Appendix II GLOSSARY OF INVESTMENT TERMS Agencies. Shorthand market terminology for any obligation issued by a government - sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are: FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith and credit of the US government to certain bank deposits and debt obligations. FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds. FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market. FHLB issues discount notes and bonds. FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called "Freddie Mac" issues discount notes, bonds and mortgage pass -through securities. FNMA. Like FHLB and Freddie Mac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as "Fannie Mae," issues discount notes, bonds and mortgage pass -through securities. GNMA. The Government National Mortgage Association, known as "Ginnie Mae," issues mortgage pass -through securities, which are guaranteed by the full faith and credit of the US Government. PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government. TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently issues discount notes and bonds. Asked. The price at which a seller offers to sell a security. Asset -Backed Securities. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit. Average life. In mortgage -related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected. Banker's acceptance. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which "accepts" the obligation to pay the investor. Benchmark. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy. Bid. The price at which a buyer offers to buy a security. Broker. A broker brings buyers and sellers together for a transaction for which the broker receives a commission. A broker does not sell securities from his own position. Callable. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer issues securities, it will likely call its current securities and reissue them at a lower rate of interest. Callable securities have reinvestment risk as the investor may receive its principal back when interest rates are lower than when the investment was initially made. Page 14 of 18 167 of 298 Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs may be marketable. Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies. Collateralized Mortgage Obligations (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities. Commercial paper. The short-term unsecured debt of corporations. Cost yield. The annual income from an investment divided by the purchase cost. Because it does not give effect to premiums and discounts which may have been included in the purchase cost, it is an incomplete measure of return. Coupon. The rate of return at which interest is paid on a bond. Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer. Current yield. The annual income from an investment divided by the current market value. Since the mathematical calculation relies on the current market value rather than the investor's cost, current yield is unrelated to the actual return the investor will earn if the security is held to maturity. Dealer. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position. Debenture. A bond secured only by the general credit of the issuer. Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser's agent. Derivative. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components ("Stripped" coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate or index. Discount. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker's acceptances, are known as discount securities. They sell at a discount from par, and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality. Diversification. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk. Duration. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates. (See modified duration). Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The Federal Reserve Bank through open -market operations establishes it. Federal Open Market Committee: A committee of the Federal Reserve Board that establishes monetary policy and executes it through temporary and permanent changes to the supply of bank reserves. Page 15 of 18 168 of 298 Haircut: The margin or difference between the actual market value of a security and the value assessed by the lending side of a transaction (i.e. a repo). Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing. Liquidity: The speed and ease with which an asset can be converted to cash. Local Agency Investment Fund (LAIF). A voluntary investment fund managed by the California State Treasurer's Office open to government entities and certain non-profit organizations in California. Local Government Investment Pool. Investment pools including the Local Agency Investment Fund (LAIF), county pools, joint powers authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds. Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole." Margin: The difference between the market value of a security and the loan a broker makes using that security as collateral. Market risk. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates. Market value. The price at which a security can be traded. Marking to market. The process of posting current market values for securities in a portfolio. Maturity. The final date upon which the principal of a security becomes due and payable. Medium term notes. Unsecured, investment -grade senior debt securities of major corporations which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences. Modified duration. The percent change in price for a 100 basis point change in yields. Modified duration is the best single measure of a portfolio's or security's exposure to market risk. Money market. The market in which short term debt instruments (T-bills, discount notes, commercial paper and banker's acceptances) are issued and traded. Mortgage pass -through securities. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security. Municipal Securities. Securities issued by state and local agencies to fmance capital and operating expenses. Mutual fund. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund's prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund's prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio. Nationally Recognized Statistical Rating Organization (NRSRO). A credit rating agency the United States Securities and Exchange Commission uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, Page 16 of 18 169 of 298 especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's. Premium. The difference between the par value of a bond and the cost of the bond, when the cost is above par. Prepayment speed. A measure of how quickly principal is repaid to investors in mortgage securities. Prepayment window. The time period over which principal repayments will be received on mortgage securities at a specified prepayment speed. Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out US monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in the US Government securities market. Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as "Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes." Realized yield. The change in value of the portfolio due to interest received and interest earned and realized gains and losses. It does not give effect to changes in market value on securities, which have not been sold from the portfolio. Regional dealer. A financial intermediary that buys and sells securities for the benefit of its customers without maintaining substantial inventories of securities, and that is not a primary dealer. Repurchase agreement (RP, Repo). Short term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller's point of view, the same transaction is a reverse repurchase agreement. Safekeeping. A service to bank customers whereby securities are held by the bank in the customer's name. Short Term. Less than one (1) year's time. Structured note. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten-year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements. Supranational. A Supranational is a multi -national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries. Total rate of return. A measure of a portfolio's performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio. US Treasury obligations. Securities issued by the US Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds. Page 17 of 18 170 of 298 Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted instruments, and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues "cash management" bills as needed to smooth out cash flows. Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury notes, and pay interest semi-annually. Treasury bonds. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually. Value. Principal plus accrued interest. Volatility. The rate at which security prices change with changes in general economic conditions or the general level of interest rates. Yield to Maturity. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost. Page 18 of 18 171 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the Mayor to execute the Second Amendment to the Agreement by and between the City of National City and Financial Credit Network, Inc. for collection services, extending the Agreement to June 30, 2021. (Finance) Please scroll down to view the backup material. 172 of 298 SECOND AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND FINANCIAL CREDIT NETWORK, INC. THIS SECOND AMENDMENT TO THE AGREEMENT, is entered into this 16th day of June, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and FINANCIAL CREDIT NETWORK, INC., a California corporation (the "CONSULTANT"). RECITALS WHEREAS, the CITY and the CONSULTANT entered into an Agreement on December 6, 2016, ("the Agreement") wherein the CONSULTANT agreed to provide collection services for the City for the period of December 6, 2016 through June 30, 2019 with two additional one- year options; WHEREAS, on January 21, 2020, the CITY and the CONSULTANT agreed to extend the Agreement for one year through June 30, 2020; and WHEREAS, the parties desire to amend the Agreement to extend the term of the Agreement for one year to June 30, 2021. AGREEMENT NOW, THEREFORE, the CITY and CONSULTANT parties agree as follows: This Amendment extends the term of the Agreement through June 30, 2021; and The parties agree that each and every term and provision of the agreement dated December 6, 2016 not specifically amended shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. 1/1 1/1 1/1 173 of 298 CITY OF NATIONAL CITY FINANCIAL CREDIT NETWORK, INC. By: By: Alejandra Sotelo-Solis, Mayor (Name) (Print) APPROVED AS TO FORM: (Title) Angil Morris -Jones By: City Attorney (Name) (Print) (Title) 174 of 298 Exhibit A FINANCIAL CREDIT NETWORK, INC. RATES TO PERFORM COLLECTION SERVICES Fees for collections services for delinquent accounts receivable forwarded by the City of National City ("City") to Financial Credit Network, Inc. ("FCN") are contingent upon collection on said delinquent accounts receivable. Fees will be deducted from collections in accordance with the following schedule: Description Contingency Fee Primary Placements for: 1. Administrative citations 24% 2. Business licenses 24% 3. False alarm billing 24% 4. Property damage 24% 5. Returned checks 24% 6. Miscellaneous receivables 24% Court action for primary placements for all account types (if required) 34% Transfer of account to an out -of -area agency for collection (forwarding) 34% Franchise Tax Board Intercept Program finder's fee 8% Future Primary Placements not enumerated in 1-6 in this Exhibit B 24% Future court action for Primary Placements not enumerated in 1-6 in this Exhibit A 34% The City shall not incur any costs for collection services. All monies due to FCN shall be deducted from collections by the Consultant; however, the City shall be invoiced for all fees deducted on a monthly basis. A detailed accounting of collections, less City -owed fees will accompany each remittance to the City. Additional fees may not be added to the principal amount of any debt to the City without prior written approval from the City. Notwithstanding approval by the City, additions must be in accordance with all applicable federal and state laws. Page 1 of 1 175 of 298 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended March 31, 2020. (Finance) Please scroll down to view the backup material. 176 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Investment Report for the quarter ended March 31, 2020. PREPARED BY: gosedd Gail PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: 1 FINANCIAL STATEMENT: ACCOUNT NO. See attached staff report. APPROVED: `614�G!Z2 FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended March 31, 2020. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Investment Listings 177 of 298 CALIFORNIA NATIONAL Orr � aco INCORPORATED City Council Staff Report June 16, 2020 ITEM Staff Report: Investment Report for the quarter ended March 31, 2020. BACKGROUND The California Government Code (§53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: ➢ type of investment; ➢ issuer (bank or institution); ➢ date of maturity; ➢ dollar amount invested; and ➢ current market valuation as of the date of the report. In addition, the Government Code (§53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of March 31, 2020 is summarized below and compared to the balance as of March 31, 2019. Table 1 3/31/2020 3/31/2019 Book Value 1 $ 74,343,807 $ 59,259,861 Market Value 2 $ 75,642,986 $ 59,462,038 (1) actual cost of investments (2) amount at which the investments could be sold The County of San Diego Pooled Money Fund and Chandler Asset Management comprise 90.04% of the City of National City's total investment portfolio (47.73% and 42.31%, respectively). These are liquid investment pools that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a withdrawal request with no penalty. The remainder of the City's portfolio is composed of investments that may be 178 of 298 Page 2 Staff Report: Investment Report for the quarter ended March 31, 2020. June 16, 2020 liquidated at any time. However, these investments likely do not provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation/withdrawal of these investments is at the risk of loss and/or penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of March 31, 2020 Table 2 Issuer/Manager Total Market % of Book Value Market Value' YTM Portfolio Chandler Asset Management County of San Diego Local Agency Investment Fund Neighborhood National Bank (CDARS) 31,074,155 32,004,832 0.88% 42.31% 35,793,937 36,104,777 1.90% 47.73% $5,464,989 $5,533,377 2 2.03% 7.32% 2,010,726 2,000,000 1.48% 2.64% Totals for March 31, 2020 $74,343,807 $75,642,986 100.00% ' includes accrued interest 2 includes LAIF participation factor of 1.007481015 3 calculated on 30/360 basis TOTAL MARKET VALUE $75,642,986 LAIF CDARS $5,533,377_� $2,000,000 Chandler Asset Management $32,004,832 INVESTMENT PERFORMANCE BY ISSUER/MANAGER 179 of 298 Page 3 Staff Report: Investment Report for the quarter ended March 31, 2020. June 16, 2020 Table 3 For the Quarter Ended March 31, 2020 Total Market Value' Issuer/Manager Period Yield 3/31/20 12/31/19 Change Return (Net)3 Chandler Asset Management $32,004,832 $31,416,655 $588,177 1.89% NA County of San Diego $36,104,777 $35,629,887 474,890 0.50% 2.03% Local Agency Investment Fund $5,533,377 $5,474,607 $58,769 0.51% 2.05% Neighborhood National Bank (CDARS) $2,000,000 $2,000,000 $0 0.001% 0.00% Totals for March 31, 2020 $75,642,986 $72,521,149 $1,121,8362 0.93% 4 ' includes accrued interest 2 total include withdrawal(s) of: (no withdrawals) 3 annualized 4 weighted COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§53601 et seq). FINANCIAL STATEMENT Realized and unrealized gains for the period, reflected below, were $268,148. These changes include changes in security market values, gain or loss from the sale of assets, accrued interest, and reinvested interest/earnings. Table 4 Issuer/Manager Gain/(Loss) Chandler Asset Management $ 54,142 County of San Diego 179,678 Neighborhood National Bank (CDARS) 6,824 LA1F 27,504 Totals for March 31, 2020 $ 268,148 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended March 31, 2020. 180 of 298 5/4/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 March 2020 Statement Effective Transaction Tran Date Date Type 3/25/2020 4/23/2020 Account Summary Total Deposit: Total Withdrawal: Confirm Number QRDA 1640333 May 04, 2020 LAIF Home PMIA Average Monthly Yields Web Confirm Number N/A SYSTEM -0.09 Beginning Balance: 0.00 Ending Balance: Tran Type Definitions Authorized Caller Amount -0.09 5,464,989.30 5,464,989.21 https://laifms.treasurer.ca.gov/RegularStatementaspx 181 of 298 4/8/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 February 2020 Statement Account Summary Total Deposit: Total Withdrawal: April 08, 2020 LAIF Home PMIA Average Monthly Yields Tran Type Definitions 0.00 Beginning Balance: 0.00 Ending Balance: 5,464,989.30 5,464,989.30 https://laifms.treasurer.ca.gov/RegularStatementaspx 182 of 298 2/19/2020 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 February 19, 2020 LAIF Home PMIA Average Monthly. Yields CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 Account Number: 98-37-576 January 2020 Statement Effective Transaction Tran Confirm Date Date Type Number Tran Type Definitions Authorized Caller 1/15/2020 1/14/2020 QRD 1629744 SYSTEM Account Summary Total Deposit: Total Withdrawal: 31,974.47 Beginning Balance: 0.00 Ending Balance: Amount 31,974.47 5,433,014.83 5,464,989.30 https://laifms.treasurerca.gov/RegularStatementaspx 183 of 298 4/30/2020 Untitled Page BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name NATIONAL CITY Account Number 98-37-576 As of 04/15/2020, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 03/31/2020. Earnings Ratio Interest Rate Dollar Day Total Quarter End Principal Balance Quarterly Interest Earned $ $ .00005535460693046 2.03% 496,866,383.09 5,464,989.21 27,503.84 https://laif.sco.ca.gov/Result.aspx 184 of 298 0,..k,NVEST4,1_ State of California W PM�A '� Pooled Money Investment Account *0114 d y Market Valuation ,9,r �6 '� A FTV. (IQ UIDRV 3/31/2020 Carrying Cost Plus Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury: Bills $ 12,823,871,548.59 $ 12,920,450,177.77 $ 12,994,847,000.00 NA Notes $ 33,119,951,799.65 $ 33,113,778,380.29 $ 33,687,518,000.00 $ 140,637,607.00 Federal Agency: SBA $ 525,135,261.64 $ 525,135,261.64 $ 522,232,337.71 $ 880,056.18 MBS-REMICs $ 18,063,052.24 $ 18,063,052.24 $ 19,088,647.00 $ 84,337.25 Debentures $ 2,105,162,090.64 $ 2,105,042,298.98 $ 2,132,896,450.00 $ 10,524,714.25 Debentures FR $ - $ - $ - $ - Debentures CL $ 925,000,000.00 $ 925,000,000.00 $ 929,988,750.00 $ 3,544,917.00 Discount Notes $ 17,515,361,340.24 $ 17,575,787,257.02 $ 17,620,985,750.00 NA Supranational Debentures $ 714,280,614.68 $ 714,249,336.90 $ 721,116,650.00 $ 2,940,049.25 Supranational Debentures FR $ 200,158,861.65 $ 200,158,861.65 $ 200,117,030.04 $ 608,243.35 CDs and YCDs FR $ 300,000,000.00 $ 300,000,000.00 $ 299,053,000.00 $ 292,521.92 Bank Notes $ 500,000,000.00 $ 500,000,000.00 $ 500,078,465.32 $ 4,119,416.67 CDs and YCDs $ 13,300,000,000.00 $ 13,300,000,000.00 $ 13,305,153,219.71 $ 66,002,000.01 Commercial Paper $ 10,115,069,047.16 $ 10,145,768,286.22 $ 10,145,738,569.17 NA Corporate: Bonds FR $ - $ - $ - $ - Bonds $ - $ - $ - $ - Repurchase Agreements $ - $ - $ - $ - Reverse Repurchase $ - $ - $ - $ - Time Deposits $ 5,331,990,000.00 $ 5,331,990,000.00 $ 5,331,990,000.00 NA AB 55 & GF Loans $ 624,194,000.00 $ 624,194,000.00 $ 624,194,000.00 NA TOTAL $ 98,118,237,616.49 $ 98,299,616,912.71 $ 99,034,997,868.95 $ 229,633,862.88 Fair Value Including Accrued Interest * Governmental Accounting Standards Board (GASB) Statement #72 Repurchase Agreements, Time Deposits, AB 55 & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). $ 99,264,631,731.83 The value of each participating dollar equals the fair value divided by the amortized cost (1.007481015). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $20,149,620.31 or $20,000,000.00 x 1.007481015. 185 of 298 ICity of National City -Account #10162 MONTHLY ACCOUNT STATEMENT MARCH 1, 2020 TH UUGH MARCH 31, 2020 Chandler Team: For questions about your account, please call (800) 317-4747, or contact operations@chandlerasset.com Custodian Bank of New York Mellon Lauren Dehner (904) 645-1918 CHANDLER ASSET MANAGEMENT chandlerasset,com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures. 186 of 298 City of National City Account#10162 Portfolio Summary As of March 31, 2020 CM PORTFOLIO CHARACTERISTICS Average Modified Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.80 2.03% 2.02% 0.88% AA/Aa1 2.00 yrs 1.86 yrs SECTOR ALLOCATION Agency US Treasury Corporate ABS 7.1% Money Mkt Fd 12.2% supras' 1.6% PERFORMANCE REVIEW 23.2% 34.5% 31.5% ACCOUNT SUMMARY Beg. Values as of 2/29/20 End Values as of 3/31/20 Market Value Accrued Interest Total Market Value Income Earned Cont/WD Par Book Value Cost Value 31,664,257 160,824 31,864,816 140,016 31,825,081 53,304 31,017,876 30,999,161 30,999,161 32,004,832 54,142 -2,281 31,050,958 31, 074,155 31, 074,155 MATURITY DISTRIBUTION 30% 25% 20% 15% 10% 5% 29.8% 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5+ Maturity (Yrs) TOP ISSUERS Government of United States Federal Home Loan Bank Federal Home Loan Mortgage Corp Federal National Mortgage Assoc Apple Inc Federated Govt Obligation Money Honda ABS International Finance Corp Total 31.5% 14.1% 10.6% 9.9% 2.3% 2.2% 2.1% 1.6% 74.2% CREDIT QUALITY (S&P) Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 2/29/2012 City of National City ICE BAML 1-3 Yr US Treasury/Agency Index ICE BAML 1-3 Yr US Corp/Govt Rated AAA -A Index 0.57% 1.35% 0.84% 1.89% 2.78% 2.22% 1.89% 2.78% 2.22% 4.65% 5.39% 4.97% 3.83% 4.05% 3.95% 2.66% 2.70% 2.68% 1.90% 1.85% 1.91% N/A N/A N/A 1.42% 1.39% 1.51% Chandler Asset Management - CONFIDENTIAL Page 1 Execution Time: 4/1/202( 187 of 298 Statement of Compliance As of March 31, 2020 City of National City Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. ca Category Standard Comment Municipal Securities Treasury Issues Agency Issues Supranationals Banker's Acceptances Commercial Paper FDIC insured Time Deposits/ Certificates of Deposit Negotiable Certificates of Deposit Corporate Medium Term Notes Money Market Mutual Funds Mortgage Pass-throughs and Asset Backed Securities Local Agency Investment Fund (LAIF) Local Government Investment Pools Prohibited Securities Callable Securities Maximum Issuer Maximum maturity "A" rated or better by two NRSROs; 30% maximum; 5% max per issuer; Include bonds of the City, the State of California, any other state, and any local agency within the State of California; Bonds will be registered in the name of the City or held Complies under a custodial agreement at a bank. No Limitation Complies No Limitation Complies "AA" rated category or higher by a NRSRO; 30% maximum; 10% max per issuer; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by IBRD, IFC, IADB "A-1" short-term debt rated or higher by at least two NRSROs; and "A" long term debt rated by two NRSROs; 40% maximum; 5% max per issuer; 180 days max maturity Complies "A-1" rated or higher by at least two NRSROs; and "A" rated long term debt by two NRSROs; 25% maximum; 5% max per issuer; 270 days max maturity; Issuer is a corporation organized and operating in the U.S. with assets > $500 million. Amount per institution limited to the max covered under FDIC; 30% maximum combined certificates of deposit including CDARS "A" long-term debt rated or higher by at least two NRSROs; and/or "Al" short-term debt rated or higher by at least two NRSROs; 30% maximum; 5% max per issuer "A" rated category or better by at least two NRSROs; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S. or by depository institutions licensed by U.S. or any state and operating within the U.S. Highest rating or AAA rated or equivalent by at least two NRSROs; 20% maximum; SEC registered with assets under management in excess of $500 million "AA" rating category or better by a NRSRO; 20% maximum Maximum permitted amount in LAIF; Currently not used by investment adviser San Diego County Investment Pool Inverse floaters; Ranges notes; Interest -only strips from mortgaged backed securities; Zero interest accrual securities; Reverse Repurchase Agreements; Foreign currency denominated sec 20% maximum (does not include "make whole call" securities) 5% max per issuer, except as noted in Section VIII of the investment policy 5 years Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies 188 of 298 City of National City Account #10162 Reconciliation Summary As of March 31, 2020 BOOK VALUE RECONCILIATION BEGINNING BOOK VALUE Acquisition + Security Purchases + Money Market Fund Purchases + Money Market Contributions + Security Contributions + Security Transfers Total Acquisitions $2,784,587.27 $1,777,650.95 $0.00 $0.00 $0.00 $30,999,160.56 Dispositions - Security Sales - Money Market Fund Sales - MMF Withdrawals - Security Withdrawals - Security Transfers - Other Dispositions - Maturites - Calls - Principal Paydowns Total Dispositions $0.00 $2,790,885.811 $2,280.83 $0.00 $0.00 $0.00 $1, 600, 000.00 $0.00 $96,402.76 $4,562,238.22 $4,489,569.40 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss $2,325.34 ENDING BOOK VALUE $2,325.34 $31,074,154.72 CAI CASH TRANSACTION SUMMARY BEGINNING BALANCE Acquisition Contributions Security Sale Proceeds Accrued Interest Received Interest Received Dividend Received Principal on Maturities Interest on Maturities Calls/Redemption (Principal) Interest from Calls/Redemption Principal Paydown Total Acquisitions Dispositions Withdrawals Security Purchase Accrued Interest Paid Total Dispositions $0.00 $0.00 $0.00 $64,084.53 $904.99 $1, 600, 000.00 $16,258.67 $0.00 $0.00 $96,402.76 $1,777,650.95 $2,280.83 $2,784,587.27 $6,298.54 $2,793,166.64 $1,719,991.74 ENDING BOOK VALUE $704,476.05 Chandler Asset Management - CONFIDENTIAL Page 3 Execution Time: 4/1/202( 189 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income FIXED INCOME 02582JHE3 02665 W AZ4 American Express Credit Trust 2017-3 A 1.77% Due 11/15/2022 American Honda Finance Note 2.45% Due 09/24/2020 07/03/2018 07/06/2018 190,000.00 186,318.75 0.00 0.00 186,318.75 149.47 280.25 149.47 280.25 0.00 0.00 0.00 280.25 07/11/2017 405,848.00 4,273.89 0.00 07/14/2017 0.00 4,900.00 0.00 400,000.00 0.00 190.56 0.00 405,848.00 816.67 816.67 280.25 816.67 037833AK6 Apple Inc Note 2.4% Due 05/03/2023 Various 700,739.00 5,506.67 0.00 Various 0.00 0.00 0.00 700,000.00 0.00 6,906.67 0.00 700, 739.00 1,400.00 1,400.00 1,400.00 06051GEU9 Bank of America Corp Note 3.3% Due 01/11/2023 12/27/2018 393,500.00 1,833.33 0.00 12/31/2018 0.00 0.00 0.00 400,000.00 0.00 2,933.33 0.00 393,500.00 1,100.00 1,100.00 1,100.00 06406RAA5 084670BR8 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.6% Due 02/07/2022 Berkshire Hathaway Callable Note Cont 1/15/2023 2.75% Due 03/15/2023 08/14/2018 392,152.00 693.33 0.00 08/16/2018 0.00 0.00 0.00 400,000.00 0.00 1,560.00 0.00 392,152.00 866.67 866.67 866.67 08/26/2019 412,068.00 5,072.22 0.00 08/28/2019 0.00 5,500.00 0.00 400,000.00 0.00 488.89 0.00 412,068.00 916.67 916.67 916.67 161571GX6 Chase Issuance Trust 2015-A4 A4 1.84% Due 04/15/2022 11/19/2019 399,937.50 327.11 0.00 11/21/2019 0.00 613.33 0.00 400,000.00 0.00 327.11 0.00 399,937.50 613.33 613.33 613.33 166764AR1 Chevron Corp Callable Note Cont 2/3/2020 Due 03/03/2020 12/13/2017 399,064.00 3,878.42 0.00 12/15/2017 0.00 3,922.00 0.00 0.00 399,064.00 0.00 0.00 0.00 43.58 43.58 43.58 22160KAJ4 Costco Wholesale Corp Callable Note Cont 4/18/2021 2.15% Due 05/18/2021 07/25/2017 401,208.00 2,460.56 0.00 07/28/2017 0.00 0.00 0.00 400,000.00 0.00 3,177.22 0.00 401, 208.00 716.66 716.66 716.66 Chandler Asset Management - CONFIDENTIAL Page 15 Execution Time: 4/1/202( 190 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 24422EUR8 3130A0F70 John Deere Capital Corp Note 3.45% Due 01/10/2024 FHLB Note 3.375% Due 12/08/2023 03/14/2019 03/18/2019 400,000.00 01/30/2019 01/31/2019 525,000.00 408,860.00 0.00 0.00 408,860.00 1,955.00 0.00 3,105.00 1,150.00 0.00 0.00 0.00 1,150.00 1,150.00 540,734.25 0.00 0.00 540,734.25 4,085.16 0.00 5,561.72 1,476.56 0.00 0.00 0.00 1,476.56 1,476.56 3130A1XJ2 FHLB Note 2.875% Due 06/14/2024 Various 605,009.60 3,566.60 0.00 Various 0.00 0.00 0.00 580,000.00 0.00 4,956.18 0.00 605,009.60 1,389.58 1,389.58 1,389.58 3130A2UW4 FHLB 10/29/2019 315,474.00 4,025.00 0.00 Note 10/30/2019 0.00 4,312.50 0.00 2.875% Due 09/13/2024 300,000.00 0.00 431.25 0.00 315,474.00 718.75 718.75 718.75 3130A3KM5 FHLB 09/10/2019 591,174.75 3,274.31 0.00 Note 09/13/2019 0.00 0.00 0.00 2.5% Due 12/09/2022 575,000.00 0.00 4,472.22 0.00 591,174.75 1,197.91 1,197.91 3130A7CV5 FHLB Note 1.375% Due 02/18/2021 1,197.91 10/13/2016 490,960.40 243.30 0.00 10/14/2016 0.00 0.00 0.00 490,000.00 0.00 804.76 0.00 490,960.40 561.46 561.46 561.46 3130AABG2 FHLB Note 1.875% Due 11/29/2021 03/08/2017 559,044.90 2,707.29 0.00 03/09/2017 0.00 0.00 0.00 565,000.00 0.00 3,590.10 0.00 559,044.90 882.81 882.81 882.81 313378WG2 FHLB 03/13/2018 596,646.00 7,083.33 0.00 Note 03/14/2018 0.00 7,500.00 0.00 2.5% Due 03/11/2022 600,000.00 0.00 833.33 0.00 596,646.00 1,250.00 1,250.00 1,250.00 313379Q69 FHLB Note 2.125% Due 06/10/2022 06/20/2017 607,110.00 2,868.75 0.00 06/21/2017 0.00 0.00 0.00 600,000.00 0.00 3,931.25 0.00 607,110.00 1,062.50 1,062.50 1,062.50 Chandler Asset Management - CONFIDENTIAL Page 16 Execution Time: 4/1/202( 191 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3135G0D75 3135G0N82 FNMA Note 1.5% Due 06/22/2020 FNMA Note 1.25% Due 08/17/2021 12/17/2015 12/21/2015 575,000.00 568, 778.50 0.00 0.00 568,778.50 01/26/2017 425,444.80 01/31/2017 0.00 440,000.00 0.00 425,444.80 1,653.13 0.00 2,371.88 718.75 0.00 0.00 0.00 718.75 718.75 213.89 0.00 672.22 458.33 0.00 0.00 0.00 458.33 458.33 3135G0T78 FNMA Note 2% Due 10/05/2022 12/12/2017 494,215.00 4,055.56 0.00 12/13/2017 0.00 0.00 0.00 500,000.00 0.00 4,888.89 0.00 494,215.00 833.33 833.33 833.33 3135G0U27 FNMA Note 2.5% Due 04/13/2021 07/23/2018 297,771.00 2,875.00 0.00 07/24/2018 0.00 0.00 0.00 300,000.00 0.00 3,500.00 0.00 297,771.00 625.00 625.00 625.00 3135G0W33 FNMA 09/05/2019 622,825.00 4,177.52 0.00 Note 09/06/2019 0.00 4,296.88 0.00 1.375% Due 09/06/2022 625,000.00 0.00 596.79 0.00 622,825.00 716.15 716.15 3135G0X24 FNMA Note 1.625% Due 01/07/2025 716.15 01/16/2020 623,050.00 1,438.80 0.00 01/17/2020 0.00 0.00 0.00 625,000.00 0.00 2,285.16 0.00 623,050.00 846.36 846.36 846.36 3137EADB2 FHLMC Note 2.375% Due 01/13/2022 Various 585,310.00 1,820.83 0.00 Various 0.00 0.00 0.00 575,000.00 0.00 2,958.86 0.00 585,310.00 1,138.03 1,138.03 1,138.03 3137EADR7 FHLMC Note 1.375% Due 05/01/2020 08/24/2016 460,332.60 2,085.42 0.00 08/25/2016 0.00 0.00 0.00 455,000.00 0.00 2,606.77 0.00 460,332.60 521.35 521.35 521.35 3137EAEF2 FHLMC Note 1.375% Due 04/20/2020 04/27/2017 457,741.40 2,301.60 0.00 04/28/2017 0.00 0.00 0.00 460,000.00 0.00 2,828.68 0.00 457,741.40 527.08 527.08 527.08 Chandler Asset Management - CONFIDENTIAL Page 17 Execution Time: 4/1/202( 192 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3137EAEK1 3137EAEL9 FHLMC Note 1.875% Due 11/17/2020 FHLMC Note 2.375% Due 02/16/2021 01/18/2018 01/19/2018 600,000.00 594, 780.00 0.00 0.00 594,780.00 3,250.00 0.00 4,187.50 937.50 0.00 0.00 0.00 937.50 937.50 03/13/2018 598,068.00 03/14/2018 0.00 600,000.00 0.00 598,068.00 593.75 0.00 1,781.25 1,187.50 0.00 0.00 0.00 1,187.50 1,187.50 3137EAEN5 FHLMC Note 2.75% Due 06/19/2023 11/26/2018 593,214.00 3,300.00 0.00 11/27/2018 0.00 0.00 0.00 600,000.00 0.00 4,675.00 0.00 593,214.00 1,375.00 1,375.00 1,375.00 369550BE7 General Dynamics Corp Note 3% Due 05/11/2021 Various 397,216.30 3,666.66 0.00 Various 0.00 0.00 0.00 400,000.00 0.00 4,666.66 0.00 397,216.30 1,000.00 1,000.00 1,000.00 40428HPV8 HSBC USA Inc Note 2.75% Due 08/07/2020 43813RAC1 Honda Auto Receivables 2020-1 A3 1.61% Due 04/22/2024 11/16/2017 293,569.90 531.67 0.00 11/20/2017 0.00 0.00 0.00 290,000.00 0.00 1,196.25 0.00 293,569.90 664.58 664.58 664.58 02/19/2020 69,986.28 15.65 0.00 02/26/2020 0.00 78.26 0.00 70,000.00 0.00 31.31 0.00 69,986.28 93.92 93.92 93.92 43814UAG4 Honda Auto Receivables Trust 2018-2 A3 3.01% Due 05/18/2022 05/22/2018 174,996.19 190.22 0.00 05/30/2018 0.00 438.96 0.00 165,887.77 9,112.03 180.31 0.00 165,884.16 429.05 429.05 429.05 43814WAB1 Honda Auto Receivables Trust 2019-1 A2 2.75% Due 09/20/2021 02/19/2019 94,420.77 93.77 0.00 02/27/2019 0.00 216.39 0.00 83,935.93 10,490.24 83.35 0.00 83,930.53 205.97 205.97 205.97 43815HAC1 Honda Auto Receivables Trust 2018-3 A3 2.95% Due 08/22/2022 08/21/2018 254,965.01 208.96 0.00 08/28/2018 0.00 626.87 0.00 251,675.56 3,323.98 206.23 0.00 251,641.03 624.14 624.14 624.14 Chandler Asset Management - CONFIDENTIAL Page 18 Execution Time: 4/1/202( 193 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 CA% Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 43815NAC8 Honda Auto Receivables Trust 2019-3 A3 1.78% Due 08/15/2023 459200HM6 IBM Corp Note 1.625% Due 05/15/2020 08/20/2019 08/27/2019 100,000.00 99,999.17 0.00 0.00 99,999.17 79.11 148.33 79.11 148.33 0.00 0.00 0.00 148.33 148.33 02/07/2018 02/09/2018 400,000.00 392,596.00 0.00 0.00 392,596.00 1,913.89 0.00 2,455.56 541.67 0.00 0.00 0.00 541.67 541.67 45950KCM0 International Finance Corp Note 2.25% Due 01/25/2021 01/24/2018 498, 580.00 1,125.00 0.00 01/26/2018 0.00 0.00 0.00 500,000.00 0.00 2,062.50 0.00 498,580.00 937.50 937.50 937.50 46625HJE1 JP Morgan Chase Note 3.25% Due 09/23/2022 12/19/2019 413,076.00 5,705.56 0.00 12/24/2019 0.00 6,500.00 0.00 400,000.00 0.00 288.89 0.00 413,076.00 1,083.33 1,083.33 1,083.33 477870AC3 John Deere Owner Trust 2019-B A3 2.21% Due 12/15/2023 47788EAB4 07/16/2019 114,975.59 112.96 0.00 07/24/2019 0.00 211.79 0.00 115,000.00 0.00 112.96 0.00 114,975.59 211.79 211.79 John Deere Owner Trust 2018-B A2 2.83% Due 04/15/2021 211.79 07/18/2018 36,676.12 46.13 0.00 07/25/2018 0.00 86.50 0.00 1,463.32 35,212.86 1.84 0.00 1,463.26 42.21 42.21 42.21 47789JA62 John Deere Owner Trust 2019-A A2 2.85% Due 12/15/2021 03/05/2019 130,512.06 165.32 0.00 03/13/2019 0.00 309.98 0.00 115,152.21 15, 365.10 145.86 0.00 115,146.96 290.52 290.52 290.52 47789KAC7 John Deere Owner Trust 2020-A A3 1.1% Due 08/15/2024 03/04/2020 0.00 0.00 0.00 03/11/2020 169,989.61 0.00 0.00 170,000.00 0.00 103.89 0.00 169,989.61 103.89 103.89 103.89 594918BG8 Microsoft Callable Note Cont. 10/3/2020 2% Due 11/03/2020 07/11/2017 270,999.00 1,770.00 0.00 07/14/2017 0.00 0.00 0.00 270,000.00 0.00 2,220.00 0.00 270,999.00 450.00 450.00 450.00 Chandler Asset Management - CONFIDENTIAL Page 19 Execution Time: 4/1/202( 194 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 65479JAD5 Nissan Auto Receivables Owner 2019-C A3 1.93% Due 07/15/2024 68389XBK0 Oracle Corp Callable Note Cont 8/15/2021 1.9% Due 09/15/2021 10/16/2019 10/23/2019 360,000.00 10/26/2017 10/31/2017 400,000.00 359,980.99 0.00 0.00 359,980.99 308.80 579.00 308.80 579.00 0.00 0.00 0.00 579.00 579.00 395,816.00 0.00 0.00 395,816.00 3,504.44 3,800.00 337.78 633.34 0.00 0.00 0.00 633.34 633.34 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 07/28/2022 04/24/2018 385,792.00 898.33 0.00 04/26/2018 0.00 0.00 0.00 400,000.00 0.00 1,715.00 0.00 385,792.00 816.67 816.67 816.67 857477AV5 State Street Bank Note 1.95% Due 05/19/2021 07/12/2017 396,056.00 2,210.00 0.00 07/17/2017 0.00 0.00 0.00 400,000.00 0.00 2,860.00 0.00 396,056.00 650.00 650.00 650.00 89236TFS9 Toyota Motor Credit Corp Note 3.35% Due 01/08/2024 89238KAD4 Toyota Auto Receivables Trust 2017-D A3 1.93% Due 01/18/2022 05/20/2019 411,444.00 1,972.78 0.00 05/22/2019 0.00 0.00 0.00 400,000.00 0.00 3,089.44 0.00 411,444.00 1,116.66 1,116.66 1,116.66 Various 250,565.30 175.12 0.00 Various 0.00 404.11 0.00 228,367.08 22,831.57 159.16 0.00 227,733.73 388.15 388.15 388.15 91159HHL7 US Bancorp Callable Note 1X 12/29/2020 2.35% Due 01/29/2021 07/19/2017 404,036.00 835.56 0.00 07/24/2017 0.00 0.00 0.00 400,000.00 0.00 1,618.89 0.00 404,036.00 783.33 783.33 783.33 9128284D9 US Treasury Note 2.5% Due 03/31/2023 12/27/2018 448,505.86 4,702.87 0.00 12/28/2018 0.00 5,625.00 0.00 450,000.00 0.00 30.74 0.00 448,505.86 952.87 952.87 952.87 912828G53 US Treasury Note 1.875% Due 11/30/2021 08/28/2017 604,994.20 2,827.87 0.00 08/29/2017 0.00 0.00 0.00 600,000.00 0.00 3,780.74 0.00 604,994.20 952.87 952.87 952.87 Chandler Asset Management - CONFIDENTIAL Page 20 Execution Time: 4/1/202( 195 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 CM Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828L24 912828L32 US Treasury Note 1.875% Due 08/31/2022 US Treasury Note 1.375% Due 08/31/2020 09/06/2018 09/07/2018 450,000.00 435,445.31 0.00 0.00 435,445.31 22.93 0.00 733.70 710.77 0.00 0.00 0.00 710.77 710.77 Various 600,184.82 Various 0.00 600,000.00 0.00 600,184.82 22.42 0.00 717.39 694.97 0.00 0.00 0.00 694.97 694.97 912828M80 US Treasury Note 2% Due 11/30/2022 04/11/2019 593,554.69 3,016.39 0.00 04/15/2019 0.00 0.00 0.00 600,000.00 0.00 4,032.79 0.00 593,554.69 1,016.40 1,016.40 1,016.40 912828M98 US Treasury Note 1.625% Due 11/30/2020 11/29/2016 568,331.99 2,328.28 0.00 11/30/2016 0.00 0.00 0.00 570,000.00 0.00 3,112.81 0.00 568,331.99 784.53 784.53 784.53 912828Q37 US Treasury Note 1.25% Due 03/31/2021 912828Q78 US Treasury Note 1.375% Due 04/30/2021 04/27/2017 369,024.69 1,959.53 0.00 04/28/2017 0.00 2,343.75 0.00 375,000.00 0.00 12.81 0.00 369,024.69 397.03 397.03 397.03 05/25/2017 494,650.11 2,304.26 0.00 05/31/2017 0.00 0.00 0.00 500,000.00 0.00 2,889.77 0.00 494,650.11 585.51 585.51 585.51 912828576 US Treasury Note 1.125% Due 07/31/2021 08/28/2018 573,375.00 556.32 0.00 08/29/2018 0.00 0.00 0.00 600,000.00 0.00 1,131.18 0.00 573, 375.00 574.86 574.86 574.86 912828TY6 US Treasury Note 1.625% Due 11/15/2022 03/03/2020 0.00 0.00 0.00 03/04/2020 614,484.38 (2,946.43) 0.00 600,000.00 0.00 3,696.43 0.00 614,484.38 750.00 750.00 750.00 912828UV0 US Treasury Note Due 03/31/2020 Various 596,517.64 2,821.72 0.00 Various 0.00 3,375.00 0.00 0.00 596, 517.64 0.00 0.00 0.00 553.28 553.28 553.28 Chandler Asset Management - CONFIDENTIAL Page 21 Execution Time: 4/1/202( 196 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 Citt Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828V72 912828W71 US Treasury Note 1.875% Due 01/31/2022 US Treasury Note 2.125% Due 03/31/2024 09/17/2018 09/18/2018 450,000.00 12/05/2019 12/06/2019 225,000.00 435, 744.14 0.00 0.00 435,744.14 695.40 0.00 1,413.98 718.58 229,640.63 0.00 0.00 229, 640.63 1,998.72 2,390.63 13.06 404.97 0.00 0.00 0.00 718.58 718.58 0.00 0.00 0.00 404.97 404.97 912828W89 US Treasury Note 1.875% Due 03/31/2022 04/26/2018 580,593.75 4,702.87 0.00 04/30/2018 0.00 5,625.00 0.00 600,000.00 0.00 30.74 0.00 580,593.75 952.87 952.87 952.87 912828WE6 US Treasury Note 2.75% Due 11/15/2023 07/22/2019 624,000.00 4,850.27 0.00 07/23/2019 0.00 0.00 0.00 600,000.00 0.00 6,255.49 0.00 624,000.00 1,405.22 1,405.22 1,405.22 912828WN6 US Treasury Note 2% Due 05/31/2021 912828XR6 US Treasury Note 1.75% Due 05/31/2022 04/29/2019 546,755.86 2,765.03 0.00 04/30/2019 0.00 0.00 0.00 550,000.00 0.00 3,696.72 0.00 546,755.86 931.69 931.69 931.69 03/03/2020 0.00 0.00 0.00 03/04/2020 613,710.94 (2,725.41) 0.00 600,000.00 0.00 3,528.69 0.00 613, 710.94 803.28 803.28 803.28 912828ZA1 US Treasury Note 1.125% Due 02/28/2022 03/24/2020 0.00 0.00 0.00 03/25/2020 709,925.78 (534.99) 0.00 700,000.00 0.00 684.78 0.00 709,925.78 149.79 149.79 149.79 912828ZD5 US Treasury Note 0.5% Due 03/15/2023 03/24/2020 0.00 0.00 0.00 03/25/2020 676,476.56 (91.71) 0.00 675,000.00 0.00 155.91 0.00 676,476.56 64.20 64.20 64.20 931142E18 Wal-Mart Stores Note 3.125% Due 06/23/2021 07/02/2018 402,052.00 2,361.11 0.00 07/05/2018 0.00 0.00 0.00 400,000.00 0.00 3,402.78 0.00 402,052.00 1,041.67 1,041.67 1,041.67 Chandler Asset Management - CONFIDENTIAL Page 22 Execution Time: 4/1/202( 197 of 298 City of National City Account #10162 Income Earned As of March 31, 2020 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income Total Fixed Income 30,346,481.87 28,677,008.82 2,784,587.27 1,091,917.42 30,369,678.67 145,235.16 57,785.99 140,016.36 52,567.19 0.00 0.00 0.00 52,567.19 52,567.19 CASH & EQUIVALENT 60934N807 Federated Investors Govt Oblig Fund Inst. Various 1,719,991.74 0.00 0.00 Various 1,777,650.95 904.99 0.00 704,476.05 2,793,166.64 0.00 0.00 704,476.05 904.99 904.99 904.99 89114MXX0 Toronto Dominion Bank Yankee CD Due 03/16/2020 08/12/2019 602,160.00 15,588.67 0.00 08/13/2019 0.00 16,258.67 0.00 0.00 602,160.00 0.00 0.00 0.00 670.00 670.00 670.00 Total Cash & Equivalent 704,476.05 2,322,151.74 1,777,650.95 3,395,326.64 704,476.05 15,588.67 17,163.66 0.00 1,574.99 0.00 0.00 0.00 1,574.99 1,574.99 30,999,160.56 4,562,238.22 4,487,244.06 TOTAL PORTFOLIO 31,050,957.92 31,074,154.72 160,823.83 74,949.65 140,016.36 54,142.18 0.00 0.00 0.00 54,142.18 54,142.18 Chandler Asset Management - CONFIDENTIAL Page 23 Execution Time: 4/1/202( 198 of 298 ..«... Y1$IW'UM1 matt . • 1t Mtn4; • a . . h ttltih f 11 111174• 1 rlgls • • • ..i COUNTY OFAN D END I tfESTMENT POOL MAR TREASURY IN l�STMENT RESULTS 2i.P:. County of San Diego Treasurer -Tax Collector 11600 Pacific Hwy, San Diego, CA 92101 I www.sdttc.coi 199 of 298 PARTICIPANT PARTICIPANT CASH BALANCES County of San Diego Pooled Money Fund As of March 31, 2020 ($000) FMV FMV FMV % of 01/31/20 02/29/20 03/31/20 Total COUNTY COUNTY - SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (K THRU 12) COMMUNITY COLLEGES San Diego Grossmont-Cuyamaca MiraCosta Palomar Southwestern $ 883,365 $ 1,031,829 2,855,260 2,742,726 121,689 122,287 4,962,658 4,639,470 188,609 161,301 124,711 245,596 156,531 157,574 152,751 113,816 217,677 143,406 PARTICIPANT FMV FMV FMV % of 01/31/20 02/29/20 03/31/20 Total $ 1,590,758 15.31% Lake Cuyamaca Rec & Park District 2,606,124 25.08% Lakeside FPD 128,949 1.24% Leucadia Wastewater District 4,445,032 42.78% Lower Sweetwater FPD Metropolitan Transit System Mission Resource Conservation District 142,885 1.39% North County Cemetery District 149,742 1.44% North County Dispatch 101,628 0.98% North County FPD 219,199 2.11% Otay Water District 144,935 1.40% Pomerado Cemetery District Total Community Colleges FIRST 5 COMMISSION SANCAL SDCERA CITIES Chula Vista Coronado Del Mar El Cajon Encinitas National City Oceanside INDEPENDENT AGENCIES Alpine FPD Bonita-Sunnyside FPD Borrego Springs FPD Canebrake County Water District Deer Springs FPD Fallbrook Public Utility District Grossmont Healthcare District Julian-Cuyamaca FPD 876,749 785,225 758,389 7.30% Public Agencies Self -Insurance System Ramona Cemetery District 41,996 40,422 49,462 Rancho Santa Fe FPD 3,841 3,843 3,877 Rincon del Diablo Municipal Water District 604 604 2,169 SANDAG SD County Regional Airport Authority San Diego Housing Commission 41,260 38,067 38,361 San Diego Geographic Information Source 44,703 44,741 20,817 San Diego Law Library 2,732 2,734 2,752 San Diego Local Agency Formation Comm 5,111 5,116 5,150 San Diego Regional Training Center 4,142 4,146 4,173 San Dieguito River Park 35,825 35,856 36,105 San Marcos FPD 21 21 51 San Miguel Consolidated FPD 1,883 1,749 1,273 6,121 6,202 5,787 1,389 1,327 1,174 54 54 54 12,931 13,082 11,895 15 15 16 2 2 2 366 373 375 Santa Fe Irrigation District Serra Cooperative Library System Upper San Luis Rey Resource Consery Dist Vallecitos Water District Valley Center FPD Valley Center Cemetery District Valley Center Water District Vista FPD 107 9,234 3,924 675 39,733 159 6,253 4,420 2,647 288 2,062 3,575 949 13,583 4,749 100,917 200,552 21,830 634 4,105 2,036 660 1,172 1 12,337 4,444 2 66 5,459 2,185 467 22,104 4,762 93 9,109 3,927 684 38,656 148 6,299 4,371 2,413 288 2,020 3,578 919 12,476 4,753 206,339 309,508 21,848 726 4,163 1,924 680 1,112 1 12,606 4,448 2 66 5,463 2,221 468 21,480 3,157 38 7,405 3,953 688 38,192 149 6,335 4,203 2,251 290 1,973 3,602 897 11,572 4,784 195,946 315,293 21,994 1,007 4,299 1,782 556 904 1 11,541 4,478 2 66 5,500 2,002 471 21,282 3,178 Total Voluntary Participants 679,081 884,301 860,126 8.28% Pooled Money Fund Total $ 10,378,803 $ 10,205,838 $ 10,389,378 100.00% 200 of 298 5 Below is the market price for National City. Let me know if you need anything else. National City PoolYTM: 1.902 Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended March 31st, 2020 Current Month Prior Month Prior Quarter Prior Year 3/31/2020 2/29/2020 11/31/19 2/28/2019 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool 101.179% 100.120% 100.529% 99.456% 10,389,378,044 10,166,427, 750 9,054,664,921 9,469, 312,765 0.3475% 0.3513% 0.4475% 0.0876% Fund Description Oracle Cash Balance Market Value Market Value Market Value Market Value 44077 NATIONAL CITY INVESTMENT FUND 35,793,937 36,104,777 35,714,661 40,519,626 8,295,118 Total for National City 35,793,937 36,104,777 35,714,661 40,519,626 8,295,118 Please note that the National City Market Value reported above is a prorate share of National City in the CDSD Investment Pool and based on National City Cash Balance. Thank you, Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 1 San Diego, CA 92101 Phone: 619.531.5275 1 Fax: 619.446.8222 l www.sdttc.com 201 of 298 Below is the market price for National City in February 2020. Sorry for the delay, I just got back from the office. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended February 29th, 2020 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description Oracle Cash Balance 44077 NATIONAL CITY INVESTMENT FUND 35,672,963 Total for National City 35,672,963 Current Month 2/29/2020 Prior Month 1/31/2020 Pool YTM: 1.981 Prior Quarter Prior Year 11/31/19 2/28/2019 100.120% 100.396% 100.52995 99.456% 10,166,427,750 10,974,168,588 9,054,664,921 9,469,312,765 0.3513% 0.3247% 0.4475% 0.0876% Market Value 35,714,6611 35,714,661 Market Value Market Value Market Value 35,629,8871 40,519,626 8,295,118 35,629,887 40,519,626 8,295,118 Pkase note that the National City Market Value reported above is a prorate share of National City in the COSD Investment Pool and based on National City Cash Balance. Thank you, http://www.sdtreastax.com/" style='position:absolute;margin-left:0;margin-top:0;width:52.55pt;height:52.55pt;z- index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0;mso-wrap- distance-top:0;mso-wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal:left;mso-position-horizontal- relative:text;mso-position-vertical:absolute;mso-position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width- relative:page;mso-height-relative:page' o:button="t"> Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5275 I Fax: 619.446.8 202 of 298 My apologies. I sent you January 2019 price. Below is January 2020 Market Price. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended January 31st, 2020 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description 44077 NATIONAL CITY INVESTMENT FUND Total for National City Oracle Cash Balance 35,672,963 35, 572,963 Current Month 1/31/2020 Market Value 35,825,247 35,825,247 Prior Month 12/31/2019 Market Value 35,629,887 35, 629,887 Pool YTM: 2.023 Prior Quarter 10/31/2019 Market Value 40,519, 626 40,519,626 Prior Year 1/31/2019 Market Value 8,298,554 8,298,554 * Please note that the National City Market Value reported above is a prorate share of National City in the COSD Investment Pool and based on National City Cash Balance. Thank you, http://www.sdtreastax.com/" style='position:absolute;margin-left:0;margin-top:0;width:52.55pt;height:52.55pt;z- index:251659264;visibility:visible;mso-wrap-style:square;mso-width-percent:0;mso-height-percent:0;mso-wrap-distance-left:0; mso-wrap-distance-top:0;mso- wrap-distance-right:9pt;mso-wrap-distance-bottom:0;mso-position-horizontal deft;mso-position-horizontal-reIative:text;mso-position-verticaI:absolate;mso- position-vertical-relative:text;mso-width-percent:0;mso-height-percent:0;mso-width-relative:page;mso-height-relative:page' o:button="t"> Tommy Trinh Student Worker San Diego County Treasurer -Tax Collector's Office 1600 Pacific Highway Rm. 152 I San Diego, CA 92101 Phone: 619.531.5275 I Fax: 619.446.8222 I www.sdttc.com 203 of 298 Neighborhood National Bank 780 Bay Blvd Suite 205 Chula Vista, CA 91910 CITY OF NATIONAL CITY 1243 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950 Subject: CDARS® Customer Statement Legal Account Title: CITY OF NATIONAL CITY Date 03/31/20 Page 1 of 3 Below is a summary of your certificate(s) of deposit, which we are holding for youas your custodian. These certificate(s) of deposit have been issued through CDARS by one or more FDIC —insured depository institutions. Should you have any questions, please contact us at 619-789-4422 or send an email to dwarren@mynnb.com. Summary of Accounts Reflecting Placements Through CDARS Account ID Effective Date Maturity Date Interest Rate Opening Balance Ending Balance 1022941778 08/22/19 08/20/20 1.47904% $2,010,726.22 $2,010,726.22 TOTAL $2,010,726.22 $2,010,726.22 CDARS® is a registered service mark of Promontory interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 204 of 298 Account ID: Product Name: Interest Rate: Account Balance: ACCOUNT OVERVIEW 1022941778 52-WEEK PUBLIC FUND CD 1.47904% $2,010,726.22 The Annual Percentage Yield Earned is 1.49%. CD Issued by Amalgamated Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Bank of China YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 $0.00 $895.08 $305.29 CD Issued by Bank Hapoalim B.M. YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Bank OZK YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 $0.00 $895.08 $305.29 CD Issued by BOKF, National Association YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 CD Issued by Cadence Bank, N.A. YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $895.08 $305.29 CD Issued by Franklin Synergy Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: CD Issued by Simmons Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $233.16 $79.53 $0.00 $895.08 $305.29 CD Issued by Southern States Bank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: $0.00 $34.24 $11.68 Date 03/31/20 Page 2 of 3 Effective Date: Maturity Date: YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE 08/22/19 08/20/20 $0.00 $7,428.04 $2,533.53 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242,292.51 $242, 292.51 $242,292.51 $242,292.51 $63,116.12 $63,116.12 $242, 292.51 $242,292.51 $9,270.02 $9,270.02 CDARSO is a registered service mark of Promontory Interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 205 of 298 CD Issued by TowneBank YTD Interest Paid: Interest Accrued: Int Earned Since Last Stmt: Thank you for your business. $0.00 $895.08 $305.29 02/29/20 OPENING BALANCE 03/31/20 ENDING BALANCE Date 03/31/20 Page 3 of 3 $242,292.51 $242,292.51 CDARSO1 is a registered service mark of Promontory Interfinancial Network, LLC. CONTAINS CONFIDENTIAL INFORMATION 206 of 298 The following page(s) contain the backup material for Agenda Item: Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). (Housing Authority) Please scroll down to view the backup material. 207 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO.: ITEM TITLE: Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). PREPARED BY: Angelita Palma, Acting Housing Manager DEPARTMENT: Housing Authority PHONE: 619-336-4219 APPROVED BY: EXPLANATION: See attachment number one for explanation. FINANCIAL STATEMENT: The City will receive $464,017 in HUD CDBG-CV entitlement funds to be used in FY 2020-2021. The grant funds will be appropriated to accounts 301-409-000-650-* and 301-419-462-* and corresponding revenue account 301-45922-3498. ACCOUNT NO. Revenue: 301-45922-3498 Expenditure: 301-409-000-650-* and 301-419-462 * APPROVED: MIS ENVIRONMENTAL REVIEW: An environmental review is not required. APPROVED: `0 , XeZic FINANCE ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Conduct the Public Hearing, approve the funding recommendations, establish budget appropriations and corresponding revenue budget from the source identified in the Financial Statement above, and authorize the submission of the First Amendment to the 2019-2020 Action Plan to HUD for the CDBG-CV programs. BOARD / COMMISSION RECOMMENDATION: Not applicable to this report. ATTACHMENTS: 1. Explanation 2. Public Hearing Notice 3. Action Plan Funding Recommendations 4. Resolution 208 of 298 Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation Public Hearing and Adoption of a Resolution of the City Council of the City of National City establishing appropriations and corresponding revenue budget for $464,017 in CARES Act funding to Community Development Block Grant (CDBG-CV) grant activities, and authorizing the submission of the First Amendment to the 2019-2020 Action Plan that incorporates the CDBG-CV funded activities into said Action Plan for acceptance by U.S. Department of Housing and Urban Development (HUD). A Public Hearing on the Draft First Amendment to the 2019-2020 Action Plan will be conducted to review public comments received during the 10-day public review period from June 5 through June 15 and to provide interested persons and community groups with an opportunity to share their thoughts regarding the Plan. Draft First Amendment to the 2019-2020 Action Plan In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit a Substantial Amendment to Program Year 2019-2020 Action Plan to for its Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development (HUD). On March 27, 2020, the President signed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136), providing $2.2 trillion in federal funds to respond to the COVID-19 emergency. The CARES Act included $5 billion to HUD for the Community Development Block Grant (CDBG) program to prevent, prepare for, and respond to the coronavirus. As a CPD formula entitlement grantee, the City of National City received $464,017 in CDBG from the CARES Act funds (CDBG-CV). The CARES Act provides CDBG grantees with flexibilities to make it easier to use CDBG- CV grants for coronavirus response and authorizes HUD to grant waivers and alternative requirements. HUD has waived the 30-day public review requirement provided that no less than five (5) days are provided for public comments on each substantial amendment. Also, for expedited use of the CDBG-CV funding, the bill eliminates the cap on the amount of funds a grantee can spend on Public Services and removes the requirement to hold in -person public hearings to comply with national and local social gathering requirements. The Draft First Amendment to the 2019-2020 Action Plan outlines how the City intends to spend $464,017 in CDBG-CV entitlement funds for Public Services. Funding recommendations are provided (Attachment No. 2) to serve the urgent need of the community to prevent, prepare for, and respond to coronavirus. Document Review Due to the COVID-19 global pandemic the funding recommendations and Draft First Amendment to the 2019-2020 Action Plan will be available to the public on the City of National City CDBG and HOME webpage at http://www.nationalcityca.gov/cdbq-home. Page 1 of 1 209 of 298 Attachment No. 2 \ \, d / er h- CALIFORNIArj �N rnv o.vo srC9 PUBLIC NOTICE CITY OF NATIONAL CITY 10 DAY PUBLIC REVIEW AND COMMENT PERIOD AND PUBLIC HEARING FOR THE DRAFT FIRST AMENDMENT TO THE 2019-2020 ACTION PLAN TO ADD COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT FUNDS In accordance with the federal regulations at 24 CFR, Part 91, the City of National City (City) is required to submit a Substantial Amendment to Program Year (PY) 2019-2020 Action Plan to for its Community Development Block Grant Program funded by the U.S. Department of Housing and Urban Development (HUD). On March 27, 2020, the President signed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136). The bill provided $5 billion for CDBG to rapidly respond to COVID-19. The City will receive $464,017 in Community Development Block Grant CARES Act funding (CDBG—CV) to prevent, prepare for, and respond to the coronavirus. Funds are intended to primarily serve low and moderate -income residents and areas. The City is making the CDBG-CV funds available for additional Public Service programming. A thirty (30) day public comment period is required, however, HUD has waived this requirement provided that no less than five (5) days are provided for public comments on each substantial amendment. In addition, for expedited use of the CDBG-CV funding, the bill eliminates the cap on the amount of funds a grantee can spend on Public Services and removes the requirement to hold in -person public hearings to comply with national and local social gathering requirements. A 10-day review of the Draft First Amendment to the 2019-2020 Action Plan will be available for public comment June 5 to 15, 2020 on the City's website www.nationalcityca.gov/cdbg-home. To provide an opportunity for public comment during the 10-day review period of the Action Plan, you must submit comments referencing the Draft First Amendment to the 2019-2020 Action Plan via e-mail to clerk@nationalcityca.gov. Notice is hereby given that the City Council of the City of National City will hold a Public Hearing for the Draft First Amendment to the 2019-2020 Action Plan on Tuesday, June 16, 2020, at 6:00 p.m. The purpose of the Public Hearing is to provide the opportunity for public comment on the needs and priorities identified for the Plan, on City Council's recommendations for funding of the CDBG-CV Program activities. Public participation is an essential part of the development of the Action Plan process. Due to the COVID-19 global pandemic interested persons and community groups are invited to view both Public Hearings live via webcast at www.nationalcityca.gov. To provide an opportunity for public comment at this meeting, comments may be submitted via e-mail to clerk@nationalcityca.gov. E-mails that are received by 2:00 p.m. will be distributed to the City Council before the meeting. You must reference the Draft First Amendment to the 2019- 2020 Action Plan when submitting a comment. For more information regarding this process, please contact the National City Housing Authority at (619) 336-4219. Hearing -impaired persons please use the CAL Relay Service Number 711. Asistencia en Espanol: Para que le interpreten la informacion en espafiol, llame al (619) 336-4391. Brad Raulston, City Manager City of National City June 2, 2020 Page 1 of 1 210 of 298 Attachment No. 3 Funding Recommendations for the First Amendment to the 2019-2020 Action Plan U.S. Department of Housing and Urban Development (HUD) Community Develolpment Block Grant CARES Act (CDBG-CV) entitlement award is $464,017 for activities to prepare, prevent, and respond to COVID-19. Public Service activites are recommended for this funding. Applicant Name Program name Requested Amount Funding Recommendation CSA San Diego County Covid-19 Fair Housing and Tenant Landlord Mitigation $ 46,700.00 $ 20,000.00 National City Public Library Distance Learning Via Online Tutoring and Online Classroom $ 51,500.00 $ 51,500.00 South Bay Community Services Domestic Violence Response Team $ 24,185.00 $ MAAC Economic and Workforce Development Services $ 65,556.00 $ 65,556.00 South Bay Community Services Emergency Family Assistance $ 150,000.00 $ 146,456.00 San Ysidro Health COVID-19 Testing $ 110,000.00 $ 107,702.00 National City Housing Authority CDBG-CV Administration $ 72,803.00 $ 72,803.00 Total $ 520,744.00 $ 464,017.00 Page 1 of 1 211 of 298 The following page(s) contain the backup material for Agenda Item: Public Hearing, Finding of Urgency, and Adoption of the First Amendment to Urgency Ordinance of the City Council of the City of National City extending the Urgency Ordinance through August 31, 2020, from June 30, 2020, which (1) enacts a temporary moratorium on evictions within the City of National City due to nonpayment of rent for residential and commercial tenants arising out of a substantial decrease in income or substantial out-of-pocket medical expenses resulting from the novel coronavirus (COVID-19), governmental response to COVID-19, or other financial reason related to COVID-19 pursuant to California Governor Executive Order N-28-20, N- 37-20, and N-66-20; and (2) suspends foreclosure remedies that could lead to eviction under similar circumstances pursuant to California Governor Executive Order N-28-20 and N-66- 20. (Housing Authority) Please scroll down to view the backup material. 212 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Public Hearing, Finding of Urgency, and Adoption of the First Amendment to Urgency Ordinance of the City Council of the City of National City extending the Urgency Ordinance through August 31, 2020, from June 30, 2020, which (1) enacts a temporary moratorium on evictions within the City of National City due to nonpayment of rent for residential and commercial tenants arising out of a substantial decrease in income or substantial out-of-pocket medical expenses resulting from the novel coronavirus (COVID-19), govemmental response to COVID-19, or other financial reason related to COVID-19 pursuant to California Governor Executive Order N-28-20, N-37-20, and N-66-20; and (2) suspends foreclosure remedies that could lead to eviction under similar circumstances pursuant to California Governor Executive Order N-28-20 and N-66-20. PREPARED BY: Carlos Aguirre, Director DEPARTMENT: Housing Authority PHONE: (619) 336-4391 EXPLANATION: See Attachment No. 1. APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. Not applicable. APPROVED: APPROVED: Finance MIS ENVIRONMENTAL REVIEW: The adoption of the First Amendment to Urgency Ordinance Amendment is not a Project pursuant to the California Environmental Quality Act of 1970. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Hold a Public Hearing and adopt the Urgency Ordinance. BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: 1. Explanation 2. Amended Ordinance 213 of 298 Attachment No. 1 City of National City June 16, 2020 Staff Report Explanation An Urgency Ordinance Amendment extending the temporary moratorium on evictions and suspending foreclosure procedures that would lead to evictions in the City of National City The novel coronavirus, COVID-19, is an infectious disease and was first detected in December 2019. COVID-19 symptoms include fever, cough, and shortness of breath, and those afflicted have experienced anything from mild illness to death. The Centers for Disease Control and Prevention considers COVID-19 to be a severe public health threat, and the World Health Organization declared the COVID-19 outbreak to be a pandemic. COVID-19 is expected to have severe economic impacts on the residents and businesses of National City. These include the substantial loss of income due to the loss of compensable work hours or wages, layoffs, and business closures. On February 19, 2020, the San Diego County Board of Supervisors ratified a declaration of local health emergency related to COVID-19. On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 16, 2020, Governor Newsom issued Executive Order N-28-20 suspending any provision of state law that would preempt or otherwise restrict a local government's exercise of its police power to impose substantive limitations on residential and commercial evictions when the basis for eviction is nonpayment of rent arising out of a documented substantial decrease in a household or business income or substantial out- of-pocket medical expenses caused by COVID-19 or by any local, state, or federal government response to COVID-19. On March 17, 2020, Mayor Alejandra Sotelo-Solis and the City Council of the City of National City ("City Council") adopted a Resolution ratifying the Declaration of the Existence of a Local Emergency that was proclaimed on March 12, 2020, in the City of National City ("City") as a result of COVID-19. On March 19, 2020, Governor Newsom also issued Executive Order N-33-20, ordering all individuals living in the State of California to stay home or at their residence, except to obtain essential services. On March 27, 2020, Governor Newson issued Executive Order N-37-20 which bans the enforcement of eviction orders for renters affected by COVID-19 through May 31, 2020, prohibits landlords from evicting tenants for nonpayment of rent and prohibits enforcement of evictions by law enforcement or courts, and requires tenants to declare in writing, no more than seven days after the rent comes due, that the tenant cannot pay all or part of their rent due to COVID-19. 1 of 2 214 of 298 Attachment No. 1 On May 29, 2020, Governor Newsome issued Executive Order N-66-20, extending Executive Order N-28-20 Paragraph 1 and 2 for an additional 60 days from the date the executive order was signed. Staff recommends the amendment of an Urgency Ordinance temporarily banning evictions in National City because it is necessary and appropriate to address the threats to the public health, safety, and welfare of its citizens related to the significant economic impacts of the COVID-19 pandemic, protect residents and businesses from being evicted due to nonpayment of rent due to substantial lost income or substantial out-of- pocket medical expenses caused by COVID-19, and facilitate compliance with public health orders and recommendations related to COVID-19. If amended, National City's Urgency Ordinance would extend the temporary ban on residential and commercial evictions whereby no landlord could take action to evict a tenant for not paying rent that was due on or after March 17, 2020, if the tenant provided written notice to the landlord, on or before the date the rent was due or within a reasonable period not to exceed seven days, that the tenant is unable to pay rent due to financial impacts or other financial reasons related to COVID-19 not limited to the following: • The tenant was unavailable to work because the tenant was sick with a suspected or confirmed case of COVID-19 or caring for a household or family member who was ill with a suspected or confirmed case of COVID-19; • The tenant experienced a layoff, loss of hours, or other income reduction resulting from COVID-19, the state of emergency, or related government response; or • The tenant needed to miss work to care for a child whose school was closed in response to COVID-19. As used in the Urgency Ordinance, "financial impacts" mean a substantial decrease in household income for a residential tenant, or business income for a commercial tenant, due to business closure and loss of compensable hours of work or wages, layoffs, or substantial out-of-pocket medical expenses. A financial impact is "related to COVID-19" if it is caused by the COVID-19 pandemic or any government response to the COVID-19 pandemic. This includes complying with any public health orders or recommended guidance related to COVID-19 from local, state, or federal governmental authorities. Tenants who are afforded eviction protection under the Urgency Ordinance would have up to six months from the date when the Ordinance becomes effective or the withdrawal of Governor Newsom's Executive Order N-28-20 and N-66-20, whichever occurs soonest, to pay their landlords all unpaid rent. The proposed Urgency Ordinance also suspends statutory causes of action such as a judicial foreclosure that could be used to evict a residential or commercial tenant when the basis for eviction is due to a substantial loss of income caused by COVID-19. The Ordinance would be retroactive to March 17, 2020, following the City Council's ratification of the Declaration of the Existence of Local Emergency and in accordance the California Governor Executive Order N-28-20, and N-66-20 and would remain in effect through August 31, 2020, unless extended by Executive Order issued by the 2 of 2 215 of 298 Attachment No. 1 Governor of the State of California. Adoption of the Urgency Ordinance requires the affirmative vote of least four of the five members of the City Council 3 012 216 of 298 ORDINANCE AN UNCODIFIED UREGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY (1) ENACTING A TEMPORARY MORATORIUM ON EVICTIONS WITHIN THE CITY OF NATIONAL CITY DUE TO NONPAYMENT OF RENT FOR RESIDENTIAL AND COMMERCIAL TENANTS ARISING OUT OF A SUBSTANTIAL DECREASE IN INCOME OR SUBSTANTIAL OUT-OF- POCKET MEDICAL EXPENSES RESULTING FROM THE NOVEL CORONAVIRUSj—COVID-191,-OR GOVERNMENTAL RESPONSE TO COVID- 19, OR OTHER FINANCIAL REASON RELATED TO COVID-19 PURSUANT TO CALIFORNIA GOVERNOR EXECUTIVE ORDER N-28-20 AND N-37-20Z AND; (2) SUSPENDING FORECLOSURE REMEDIES THAT COULD LEAD TO EVICTION UNDER SIMILAR CIRCUMSTANCES PURSUANT TO CALIFORNIA GOVERNOR EXECUTIVE ORDER N-28-20 WHEREAS, a novel coronavirus, COVID-19, causes infectious disease and was first detected in December 2019; and WHEREAS, COVID-19 symptoms include fever, cough, and shortness of breath, and those who have been afflicted have experienced anything from mild illness to death; and WHEREAS, the Centers for Disease Control and Prevention considers COVID-19 to be a very serious public health threat and the World Health Organization declared the COVID-19 outbreak to be a pandemic; and WHEREAS, on February 19, 2020, the San Diego County Board of Supervisors ratified a declaration of local health emergency related to COVID-19; and WHEREAS, on March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19; and WHEREAS, on March 16, 2020, Governor Newsom issued Executive Order N-28- 20 suspending any provision of state law that would preempt or otherwise restrict a local government's exercise of its police power to impose substantive limitations on residential and commercial evictions when the basis for eviction is nonpayment of rent arising out of a documented substantial decrease in household or business income or substantial out- of-pocket medical expenses caused by COVID-19 or by any local, state, or federal government response to COVID-19; and WHEREAS, on March 17, 2020, Mayor Alejandra Sotelo-Solis on behalf of and City Council of the City of National City ("City Council") executed proclaimed the ado.ted a Resolution ratifying the Declaration of the Eexistence existence of a Ltocal t_ mergency that was proclaimed on March 12, 2020 in the City of National City ("City") as a result of COVID-19, which was ratified by the Council of the City of National City (Council) on March 17, 2020; and 217 of 298 218 of 298 WHEREAS, n March 16, 2020, G vcrn r News m issued Executive Order N 28 20 suspending any pr visi n f state law that w uld preempt r thcrwisc restrict a I cal g vcrnment's exercise f its p lice p wcr t imp se substantive limitati ns n residential a documented substantial decrease in household or business income or substantial out of -pocket medical expenses caused by COVID-19 or by any local, state, or federal g vernment response to COVID 19; and WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-33- 20 ordering all individuals living in the State of California to stay home or at their place of residence, except to obtain essential services; and WHEREAS, on March 27, 2020, Governor Newson issued Executive Order N-37- 20 which bans the enforcement of eviction orders for renters affected by COVID-19 through May 31, 2020, prohibits landlords from evicting tenants for nonpayment of rent and prohibits enforcement of evictions by law enforcement or courts, and requires tenants to declare in writing, no more than seven days after the rent comes due, that the tenant cannot pay all or part of their rent due to COVID-19. WHEREAS, as of March 30, 2020, there are currently more than 6005-1-9 confirmed cases of COVID-19 within San Diego County, at least 7 COVID-19 related deaths, more than 6,932 3720confirmed cases in California, and at least 15040 COVID- 19-related deaths in California, and these statistics are increasing daily; and WHEREAS, the effects of the COVID-19 pandemic on the global economy and supply chains are impacting many local companies due to overseas factories operating at reduced capacity and a drastic reduction in tourism; and WHEREAS, COVID-19 is causing, and is expected to continue to cause, serious negative impacts on the National City economy and serious financial impacts to National City residents and businesses, including substantial loss of income due to the loss of compensable work hours or wages, layoffs, and business closures; and WHEREAS, the Governor and the San Diego County Public Health Officer have issued a variety of orders and directives to respond to the emergency, including closing or significantly curtailing certain business operations, prohibiting gatherings of 10 people or more, and cancelling conferences, sporting events, and other large group activities; and WHEREAS, the San Diego County Superintendent of Schools and all district superintendents in the County have closed schools for three weeks beginning March 16, 2020, requiring many parents to adjust work schedules or take time off from work, 219 of 298 whether paid or unpaid, to care for school -aged children; and WHEREAS, loss of income as a result of COVID-19 may prevent City residents and businesses from fulfilling their financial obligations; and WHEREAS, approximately 65 percent of the City's households rent their homes; and WHEREAS, in the interest of protecting the public health and preventing transmission of COVID-19, it is essential to avoid unnecessary housing displacement during the emergency and to prevent housed -individuals from falling into homelessness; and WHEREAS, displacement of residential tenants caused by eviction would create undue hardship on these tenants by making it difficult to follow public health orders and guidance of social distancing and isolation, and would further put them at risk of homelessness due to the City's documented shortage of affordable housing, putting these tenants and the general public at great risk; and WHEREAS, this Ordinance enacts a temporary moratorium on residential evictions intended to promote economic stability and fairness within the City's rental market during the COVID-19 pandemic, to prevent avoidable homelessness, to preserve the public peace, health, safety, and public welfare, and to enable tenants in the City - whose income and ability to work is affected by COVID-19; and WHEREAS, business closures and reduced business hours, in addition to public health orders to limit public gatherings and socially distance, will have a financial impact on local businesses, and displacement of commercial tenants caused by eviction would worsen the present crisis by causing financial instability for business owners and employees and by reducing the available jobs for City residents once the crisis is abated; and WHEREAS, this Ordinance enacts a temporary moratorium on residentialcommercial and commercial evictions intended to promote economic stability and fairness, and to promote a stable business and job market for employers and employees to return to once the emergency is abated; and WHEREAS, it is in the public interest to take steps to ensure people remain housed and to ensure local businesses are not evicted during this public health emergency; and WHEREAS, the City Council further requests the County, State and Federal governments work with banks and lenders to alleviate financial hardships of property owners and landlords related to actions taken to address the COVID-19 pandemic; and 220 of 298 WHEREAS, the City Council further requests that banks and lenders work with property owners and landlords to extend similar hardship protections for mortgage relief as found in this ordinance for tenants; and WHEREAS, Section 16.06.060 of National City Municipal Code vests all legislative authority for the City in the City Council; and WHEREAS, California Government Code section 8634 allows the City Council, as the governing body, to make orders and regulations necessary to provide for the protection of life and property; and NOW, THEREFORE THE CITY COUNCIL HEREBY DECREES THE FOLLOWING FINDINGS OF URGENCY: 1. That the foregoing facts recited in the Whereas herein above are true and correct and overwhelmingly establish the existence of an emergency which serves as factual evidences for adopting this Ordinance as an Urgency Measure, and 2. That this emergency situation necessitates WHEREAS, the City Council finds that immediate implementation of an adopting this Ur•enc emergency Ordinance "or the immediate preservation of the public peace, health and safety of residences of National City; and 3. That the facts of this emergency situation requires that the Council pursuant to Government Code §36937 to adopt an Urgency Ordinance as its immediate implementation Isis necessary and appropriate to address the threats to the public health, safety, and welfare of its citizens related to the significant economic impacts of the COVID-19 pandemic, to protect residents and businesses from being evicted due to nonpayment of rent due to substantial lost income or substantial out-of-pocket medical expenses caused by COVID-19, or by complying with public health orders and recommendations related to COVID-19 and WHEREAS, Sect' n 16.06.060 f Nati nal City Munici al C c vests all legislative auth rity f r thc City in thc C.ty C uncil; and WHEREAS, California Govcrnmcnt Codc section 8634 allows thc City Council, as thc r perty; and llllHEREAC with the farts stated heroin the (`itv C necessitating gentimmediate adoption of this Ordinance. NOW 221 of 298 THEREFORE, BE IT ORDAINED, by the City Council of the City of National City, as follows: Section 1. That a temporary moratorium on evictions for nonpayment of rent by residential or commercial tenants (collectively "tenant") ("tenant") in the City of National City who are directly impacted by the novel coronavirus disease, known as COVID-19, is imposed as follows: (a) No landlord shall take action to evict a tenant for not timely paying rent that was due on or after March 17, 2020, if the tenant provided written notice to the landlord, on or before the date the rent was due or within a reasonable period of time not to exceed 7 days, that the tenant is unable to pay rent due to financial impacts related to COVID-19 or other financial reasons related to COVID-19 not limited to the following: (i) (I) The tenant was unavailable to work because the tenant was sick with a suspected or confirmed case of COVID-19 or caring for a household or family member who was sick with a suspected or confirmed case of COVID-19; (ii) The tenant experienced a lay-off, loss of hours, or other income reduction resulting from COVID-19, the state of emergency, or related government response; or (iii) The tenant needed to miss work to care for a child whose school was closed in response to COVID-19. (b) As used in this Ordinance, "financial impacts" means a substantial decrease in household income for a residential tenant, or in business income for a commercial tenant, due to business closure, loss of compensable hours of work or wages, layoffs, or substantial out-of-pocket medical expenses. A financial impact is "related to COVID-19" if it is caused by the COVID-19 pandemic or any governmental response to the COVID-19 pandemic, including complying with any public health orders or recommended guidance related to COVID-19 from local, state, or federal governmental authorities. (c) For purposes of this Ordinance, "in writing" includes email or text communications to a landlord or landlord's representative or agent with whom the tenant has previously corresponded by email or text. Any medical or financial information provide to the landlord shall be held in confidence, and only used for evaluating the tenant's claim. As used in this Ordinance, "written" includes email or text communications to a corresponded by email or text. (d) Within one week of providing notice under subsection (a), the tenant shall provide the landlord documentation or objectively verifiable information that the tenant is unable to pay rent due to financial impacts -related to COVID-19. If the tenant does not provide evidence of financial impacts related to COVID-19 within this time frame, the 222 of 298 landlord may pursue any enforcement action in accordance with state and local laws. (e) The tenant must retain verifiable documentation, such as termination notices, payroll checks, pay stubs, bank statements, medical bills, or signed letters or statements from an employer or supervisor explaining the tenant's changed financial circumstances- to support the tenant's assertion of an inability to pay. The documentation may be provided to the landlord no later than the time upon payment of back -due rent. (f) If a tenant complies with the requirements of this Ordinance, a landlord shall not take any of the following actions based on the tenant's nonpayment of rent: charge or collect any late fees for rent that is delayed for the reasons set forth in this Ordinance, serve a notice, file, or prosecute any action to obtain possession of the property rented by that tenant or otherwise endeavor to evict that tenant for nonpayment of rent, including resorting to notice pursuant to California Code of Civil Procedure sections 1161, 1161.1, or 1162, filing or prosecuting any unlawful detainer action based on a three-day pay or quit notice, or pursuing a no-fault eviction. (g) Tenants who were afforded eviction protection under this Ordinance shall have up to six months from the date this Ordinance is effective or the withdrawal of Governor Newsom's Executive Order N-28-20, whichever occurs soonest, to pay their landlords all unpaid rent. If a tenant opts to move while the Ordinance is effective, all owed rent is due upon move out unless the lease dictates otherwise. The City Council may extend this Ordinance by subsequent resolution if conditions at that time warrant an extension. During that time period, the protections against eviction in this Ordinance shall apply. At the end of this six-month period, a landlord may evict a tenant who has not paid all outstanding rent and resort to all remedies available to the landlord under the lease and the law. (h) For purposes of this Ordinance, "no-fault eviction" means any eviction for which the notice to terminate tenancy is not based on alleged fault by the tenant, including, but not limited to, evictions notices served pursuant to Code of Civil Procedure sections 1161(1), 1161(5), or 1162c. (i) A tenant for purposes of this Ordinance also includes a person who leases or rents space in a mobile home park for a mobile home in which they reside. (j) Nothing in this Ordinance relieves the tenant of liability for unpaid rent after expiration of the provisions of this Ordinance. (k) A tenant with financial impacts related to COVID-19 may use the protections afforded in this Ordinance as an affirmative defense in an unlawful detainer action. Section 2. Pursuant to Executive Order N-28-20 issued by the California Governor on March 16, 2020, evictions based upon foreclosure proceedings are prohibited as follows: 223 of 298 (a) The statutory cause of action for judicial foreclosure, Code of Civil Procedure section 725a et. seq.; the statutory cause of action for unlawful detainer, Code of Civil Procedure section 1162-, et. seq., and any other statutory cause of action that could be used to evict or otherwise eject a residential or commercial tenant or occupant of residential real property after foreclosure is suspended only as applied to any tenancy, or residential real property, and any occupation thereof, in which the eviction is based on the following: (i) The basis for the eviction is a foreclosure, arising out of a substantial decrease in household or business income (including, but not limited to, a substantial decrease in household income cause by the layoffs or a reduction in the compensable hours of work, or a substantial decrease in business income caused by a reduction of opening hours or consumer demand), or substantial out-of-pocket expenses; and (ii) The decrease in household or business income or the out-of-pocket expenses described above, was caused by the COVID-19 pandemic, or by local, state, or federal government response to COVID-19, and is_ —documented. (b) Section 2 shall become inoperative effective June 301\Aay 31, 2020, unless extended by Executive Order issued by the Governor of the State of California. (c) Section 2 is punishable under California Penal Code 396 and by applicable penalties for violation of this Ordinance under the National City Municipal Code. Section 3. The Ordinance shall be retroactive to March 17, 2020 in accordance with the City Council's ratification of the Declaration of the Existence of a Local Emergency and in accordance the California Governor Executive Order N-28-20 and effective immediatel„ and shall remain in effect through June 30May 31, 2020, unless extended by Executive Order issued by the Governor of the State of California. Section 4. That the City Manager may adopt rules and regulations reasonably necessary to implement this OrdinanceDivision, including adopting definitions of substantial out-of-pocket medical expenses and substantial loss of income, but in no event shall the definition of substantial loss of income exceed a 30 percent reduction in income. In the event the State of California issues law or guidance on implementing an eviction moratorium or defining these terms, that law or guidance shall control over the City Manager's adopted rules and regulations. Section 5. That this Ordinance is intended to supplement, not to duplicate or contradict, applicable state and federal law and shall be construed in light of that intent. Section 6. That the provisions of the National City Municipal Code including those relating to construction and interpretation, and enforcement of administrative remedies, shall apply to this Ordinance. Section 7. That the City reserves the right to enforce the administrative remedies and to 224 of 298 pursue any other remedies legally available against individuals knowingly or intentionally violating the provisions of this Ordinance or falsifying information to qualify for the relief granted in this Ordinance. Section 8. That a full reading of this Ordinance is dispensed with prior to passage, a written copy having been made available to the CityCouncil and the public prior to the day of its passage. Section 9. That this Ordinance is declared to be an emergency measure required for the immediate preservation of the public peace, safety, health, and welfare pursuant to, and shall take effect immediately from the day of adoption by the affirmative vote of at least four members of the City Council. 225 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. (Finance) Please scroll down to view the backup material. 226 of 298 DST 162682 227 of 298 CALIFORNIA -_" NICTiONAL CITY INCORPORATvp City Council Staff Report June 16, 2020 ITEM Staff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. BACKGROUND After a series of internal staff meetings and a City Council workshop, staff presents for adoption the Fiscal Year 2021 Proposed Budget for the City of National City. Preparation of the City's budget is a multi -step process, occurring over several months. Development of the fiscal year 2021 capital budget began in November 2019 with meetings of the City's CIP (Capital Improvements Program) Committee, to discuss prioritization of capital projects and vehicle fleet needs. Development of the City's operating budget began in December 2019 with direction to City departments to review their current fiscal year budgets and expenditures and to submit appropriation requests by early February 2020. Subsequently the City Manager, Assistant City Manager and Finance staff met with representatives from each department to review operating budget requests and to finalize the preliminary budget. While the process described above is generally the same as in previous years, it became more complicated because it was during this time that the COVID 19 pandemic emerged, creating both a medical and financial crisis around the world. FISCAL YEAR BUDGET A workshop to present the preliminary budget was held on April 28, 2020 that focused on the City's fiscal and budgetary health as a result of the COVID 19 pandemic and the actions taken by State and local officials deemed necessary to curb its spread. The City Manager described going from a "pre -crisis" outlook of a strong economy and revenue growth that were expected to help address the City's budget, pension and capital needs to a "mid -crisis" situation of uncertainty and anticipated significant revenue losses in both the current and upcoming fiscal year. He recommended taking a two-year budget approach to this unprecedented situation that takes into account the best available data regarding relief and recovery, avoids hasty cuts to core services that would have long term repercussions, but implements some short term measures followed by developing longer -term contingency plans as more information becomes available. In the short term there will be tighter controls on discretionary spending, some positions will be frozen and spending on certain capital projects and new vehicles will be deferred. The City Council accepted the City Manager's recommendation to defer $2.5 million in needed repairs on the municipal pool and keep it closed for fiscal year 2021 (a savings of $370,000), defer $200,000 in drainage improvements, defer the acquisition of certain vehicles (a savings of $94,000), and to not implement a paid internship/fellowship program. 228 of 298 Page 2 Staff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. June 2, 2020 Having incorporated the Council -authorized changes to the Preliminary Budget, as well as adjustments, corrections, and other refinements deemed necessary (see table below for changes), staff now presents the City of National City's Fiscal Year 2021 Proposed Budget for adoption. The proposed budget estimates General Fund revenues and transfers -in totaling $51.8 million and recommends General Fund expenditures and transfers out totaling $58.4 million. The proposed budget estimates overall revenues and transfers in totaling $99.0 million and recommends overall expenditures and transfers out totaling $107.5 million. Budget Adjustments & Refinements General Fund Expenditures & Transfers Out — Increase/(Decrease) Personnel Services $ (108,304) Maintenance & Operations (525,947) Capital Improvement Projects (200,000) Allocated Costs & Internal Service Charges 416,653 Transfers Out 348,641 Total Changes: Expenditures & Transfers -Out — Increase/(Decrease) $ (68,957) Revenues & Transfers In — Increase/(Decrease) 0 Sales & Use Tax 411,000 District Transactions & Use Tax 269,000 Other Revenues (183,747) Total Changes: Revenues & Transfers -In — Increase/(Decrease) 496,253 Net Increase/(Decrease) in Use of GF Fund Balance $ (565,210) FINANCIAL STATEMENT The estimated change in the fund balance of the General Fund expected as the result of the projected revenues, expenditures, and transfers reflected in the proposed budget for fiscal year 2021 is a decrease of $6.6 million. This use of fund balance falls entirely within the unassigned category to support operational costs and maintenance of effort requirements for the receipt of gas tax and TransNet revenues. The need to use fund balance as a funding source results primarily from ongoing revenues not keeping pace with growth in personnel costs, the most significant portion of the City's budget. Had the COVID 19 pandemic not occurred, the use of General Fund unassigned fund balance would have been about $2.6 million less. General Fund unassigned fund balance is projected to end the current fiscal year 2020 at approximately $8.8 million. The use of fund balance estimated for fiscal year 2021 will reduce unassigned fund balance to approximately $1.7 million. 229 of 298 Page 3 Staff Report: Resolution of the City Council of the City of National City adopting a budget for fiscal year 2021. June 2, 2020 RECOMMENDATIONS Adopt the City of National City Fiscal Year 2021 Proposed Budget, as presented. ATTACHMENTS Resolution 230 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. (Finance) Please scroll down to view the backup material. 231 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving and adopting the annual appropriations limit for fiscal year 2021 in the amount of $67,397,825. PREPARED BY: Paul Valadez, Budget Manager DEPARTMENT: Finance PHONE: 619-336-4332 APPROVED BY: EXPLANATION: State law requires the governing body of each local jurisdiction to establish its annual appropriations limit, also known as the "Gann Limit," by resolution each year. The annual appropriations limit sets a cap on the amount of local government spending which may be financed from tax proceeds. The appropriations limit is calculated by multiplying the previous year's appropriations limit by the percentage change in the population of the local jurisdiction's county and the percentage change in the California per capita cost of living. Based on information provided by the State Department of Finance, the following percentage changes are used in establishing the fiscal year 2021 appropriations limit: California per capita cost of living change 3.73% Change in San Diego County population 100% FINANCIAL STATEMENT: ACCOUNT NO. Appropriations limit of $67,397,825 APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve and adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Annual Appropriations Limit — Fiscal Year 2021 calculation worksheet 2. Resolution 2,32 or 29til The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending the compensation of the City Clerk. (City Manager) Please scroll down to view the backup material. 233 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending the compensation of the City Clerk. PREPARED BY: Tony Winney, Assistant City Manager PHONE: 619-336-4240 EXPLANATION: DEPARTMENT: City APPROVED BY: On November 3, 2020 a general election will be held for a new City Clerk. Mike Dalla, the city's current City Clerk/Records Manager, will subsequently retire on December 31 after 44 years of service. In preparation for Mr. Dalla's retirement, it is recommended that the roles of elected City Clerk and Records Manager once again be separated, with the City Clerk retaining those duties as outlined by state and local statute, and reverting to a part-time position. The role of Records Manager will be delegated to a new Deputy City Clerk (DCC) position. Details of the new DCC position would be considered by the City Council at the August 4 City Council meeting after consideration by the Civil Service Commission. To facilitate this change, the compensation for the elected City Clerk would be adjusted to reflect the part-time nature of the position as outlined in Exhibit 2, and would be equivalent to the current compensation for the City Treasurer. The position change would go into effect at the swearing -in ceremony of the new elected City Clerk on December 15, 2020. FINANCIAL STATEMENT: APPROVED: !'/,�4{ Finance ACCOUNT NO. APPROVED: MIS Pending adoption of the Fiscal Year 2021 Budget, sufficient funding will be allocated within the City Clerk department personnel budget to accommodate the compensation change. ENVIRONMENTAL REVIEW: This is not a project and not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the attached resolution of the City Council of the City of National City amending the compensation of the City Clerk. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Job Description Elected City Clerk 2. Resolution amending the compensation of the City Clerk 234 of 298 F1C FED C CLERK NA'ItIONAII CITY9 C Thank you for your interest in serving as City Clerk for the City of National City! Below is a description of the elected City Clerk position, including the duties of the position. If you have any questions, please do not hesitate to contact Mike Dalla, City Clerk at mdalla@cityofnationalcitv.gov or (619) 336-4228. The City Clerk is the local official who administers processes such as elections, access to city records, and all legislative actions ensuring transparencyto the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and arranges for ceremonial and official functions. The Role of the City Clerk Elections Official Public Notices & Meetings Political Reform Filing Officer Records & Archives Support Services The City Clerk has the responsibility of preserving and promoting democracy by documenting the legislative process and making records publicly accessible. [1] 235 of 298 City Clerk Salary & Benefits (established by City Resolution) Monthly $919 I Annually $11,031 CaIPERS Retirement (City does not participate in Social Security) Cafeteria -style medical & dental insurance (fixed amount) Group life insurance of $25,000 Minimum Qualifications to Fill Office 18 years old Qualified Elector Registered to Vote in National City Duties of the City Clerk Elections Official Per California Elections Code 320, the City Clerk is the Elections Official for the City responsible for the following: • Voter Registration • Conduct Elections for Council/Mayor/Treasurer/City Clerk • Ballot Measures/Initiatives • Referendums and Recalls Public Notices & Meetings Per Gov. Code, the City Clerk is responsible to help ensure that the Brown Act (Gov. Code 54950 et. seq.) is followed. The Brown Act was enacted to ensure all actions are taken openly and that all deliberations are conducted openly. It is a misdemeanor if an elected official deliberately deprives the public of information. The City Clerk: • Posts Public Notices • Certifies Ordinances & Resolutions • Processes updates to the Municipal Code and maintains Book of Ordinances • Administers Affirmations/Oaths of Office • Maintains Custody of City Seal • Accepts Subpoenas for Records and Complaints [2] 236 of 298 Political Reform Filing Officer The Political Reform Act of 1974 addresses the financial conflicts of interests of public officials through disclosure of the official's economic interests and prohibitions on participation in making decisions that the official knows or has reason to know will result in a material financial effect on one of the official's economic interests. The City Clerk serves as the compliance officer in matters pertaining to the Act, such as: • Serves as Filing Official for Form 700 - Statement of Economic Interests Records & Archives The City Clerk is responsible for ensuring Public Records Act requests are routed and responded to in a timely manner. • Receives Public Records Requests • Indexing, Research, Retrieval and Records Retention • Maintains and Produces Minutes of the Meetings of the City Council Support Services The City Clerk provides Legislative support services such as: • Ceremonial Functions • Coordinates City Boards & Commissions [3] 237 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) Please scroll down to view the backup material. 238 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City calling for the holding of a General Municipal Election to be held on Tuesday, November 3, 2020, for the election of two members of the City Council, a City Treasurer and a City Clerk, as required by the provisions of the laws of the State of California relating to General Law Cities. (City Clerk) PREPARED BY: Michael R. Della PHONE: (619) 336-4226 EXPLANATION: The proposed Resolution would call and give notice of a General Municipal Election to be held on November 3, 2020, for the purpose of electing two (2) members of the City Council for a full term of four (4) years, a City Treasurer for a full term of four (4) years, and a City Clerk for a full term of four (4) years. DEPARTMENT: City Cle k APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. 001-402-021-212-000 $35,000 The above appropriation will be available upon adoption of the fiscal year 2021 budget. ENVIRONMENTAL REVIEW: N/A APPROVED: /an4 ,' Finance APPROVED: MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 239 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) Please scroll down to view the backup material. 240 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City requesting the Board of Supervisors of the County of San Diego to consolidate a General Municipal Election to be held on Tuesday, November 3, 2020, with the Statewide General Election to be held on the same date pursuant to Section 10403 of the California Elections Code. (City Clerk) PREPARED BY: Michael R. Dalla PHONE: (619) 336-4226 EXPLANATION: Section 10403 of the California Elections Code authorizes the City to place an election ballot on the same ballot as that provided for a statewide election, and to consolidate a General Municipal Election with a statewide election, upon the filing with the County Board of Supervisors of a resolution of the City Council requesting the consolidation. The proposed resolution would satisfy the requirements of Section 10403. DEPARTMENT: City CI k APPROVED BY: /1 4 FINANCIAL STATEMENT: ACCOUNT NO. 001-402-021-212-000 $35,000 APPROVED: (- ,z Finance The above appropriation will be available upon adoption of the APPROVED. MIS fiscal year 2021 budget. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 241 of 298 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) Please scroll down to view the backup material. 242 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting regulations for candidates for elective office pertaining to Candidates' Statements of Qualifications submitted to the voters at the General Municipal Election to be held on Tuesday, November 3, 2020. (City Clerk) PREPARED BY: Michael R. Dalla PHONE: (619) 336-4226 EXPLANATION: Section 13307 of the California Elections Code provides that the governing body of a local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the Candidate Statement. Such regulations must be adopted prior to each municipal election. DEPARTMENT: City Clerk APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: APPROVED: Finance APPROVED• MIS ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. ATTACHMENTS: Proposed Resolution. 243 of 298 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) (Planning) Please scroll down to view the backup material. 244 of 298 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: June 16, 2020 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit (CUP) for the off -site sale of beer, wine, and distilled spirits at a proposed convenience store (7-Eleven) to be located at 110 National City Blvd. (Applicant: Steven Pollock) (Case File No. 2020-05 CUP) PREPARED BY: Martin Reeder, AICP — Principal Planner PHONE: 619-336-4310 EXPLANATION: The applicant has applied for a CUP and Downtown Specific Plan Consistency Review (DSP) to construct a 7-Eleven convenience store in a new 2,700 square -foot commercial building. The property is currently developed with a convenience store (One Ten Liquor), which is proposed to be demolished. One Ten Liquor has a legal non -conforming Type 21 (off -sale general) Alcohol Beverage Control (ABC) license. The convenience store proposes to sell beer, wine, and distilled spirits for off -site consumption from 6:00 a.m. to midnight daily. The Planning Commission conducted a public hearing on June 1, 2020. Commissioners asked questions regarding business operations, property access, and hours of alcohol sales. The Commission voted to approve the DSP and recommended approval to the City Council of the CUP, based on required findings and subject to Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. DEPARTMENT: C APPROVED BY: unity Development FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: Categorical Exemption — Class 32, Section 15332 (In -Fill Development Projects) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission approved the Conditional Use Permit. Ayes: Dela Paz, Sendt, Natividad, Flores Nays: Yamane, Garcia ATTACHMENTS: 11. Overhead 2. Planning Commission Staff Report 3. Resolution No. 2020-05 4. Reduced Plans 245 of 298 2020-05 CUP, DSP — 110 National City Blvd. — Overhead ATTACHMENT 1 1 N Title: • CALIFORNIA ANTI CI, UJ Th1 NCORPORATED COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 5 June 1, 2020 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD. Case File No.: 2020-05 CUP, DSP Location: Southwest corner of National City Blvd. Assessor's Parcel No.: 555-020-15 Staff report by: Chris Stanley, Assistant Planner Applicant: Steven Pollock Property owner: Louis Attiq Zoning designation: Downtown Specific Plan Development Zone 1A Adjacent zoning / land use: North: Development Zone 1A / Gas station across National City Blvd. East: Development Zone 2 / Auto repair and commercial across National City Blvd. South: Development 1A / Auto upholstery with residential beyond West: Development Zone 1A / Multi- unit residential and commercial across alley Environmental review: Categorical Exemption — Class 32, Section 15332 (In -Fill Development Projects) Staff Recommendation: Approve subject to attached conditions ATTACHMENT 2 2 247 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 2 Staff Recommendation Staff recommends approval of the Conditional Use Permit (CUP) and Downtown Specific Plan Consistency Review (DSP) for a new 7-Eleven convenience store with the sale of beer, wine, and spirits for off -site consumption, based on the attached findings and subject to the attached Conditions of Approval. This recommendation includes approval of requested deviations from design guidelines related to minimum street frontage and floor area ratio (FAR) requirements. Executive Summary The project applicant has applied for a CUP and DSP to construct a 7-Eleven convenience store in a new 2,700 square -foot commercial building. The project site is currently a convenience store (One Ten Liquor) with a legal non -conforming Type 21 (off -sale general) Alcohol Beverage Control (ABC) license. The convenience store proposes to sell beer, wine, and distilled spirits for off -site consumption from 6:00 a.m. to 2:00 a.m. daily. Conditions of Approval recommend that alcohol sales hours end at midnight. Site Characteristics The project site is located at the intersection of National City Boulevard and Osborn Street in Development Zone 1A of the Downtown Specific Plan. The parcel has an existing convenience store (One Ten Liquor), which has a legal non -conforming (no CUP) Type 21 ABC license. The surrounding properties are a mixture of commercial, auto repair, and residential land uses. Proposed Use The applicant is proposing to demolish the existing building and construct a new 2,700 square -foot convenience store. The 13,500 square -foot property would have eight parking spaces and two one-way driveways for ingress and egress to and from National City Blvd. The property is a corner parcel with National City Blvd, wrapping around the north and east portion of the property line. The proposal also includes the sale of beer, wine, and spirits. Four six-foot tall coolers are proposed for the display of beer and one for the display of wine; there will also be a four -foot tall gondola with four shelves for a room temperature display of wine. These coolers are located approximately 30 feet from the entrance of the store. The display of spirits would be located behind the sales counter in a six-foot tall cabinet, which only 7-Eleven staff would have access. The applicant is requesting alcohol sales between the hours of 6:00 a.m. and 2:00 a.m. daily, the maximum permitted by the State. 3 248 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 3 Downtown Specific Plan Consistency Review Projects in the Downtown Specific Plan Area require Consistency Review, which is subject to one of three levels of approval with regard to process. A level one project meets all applicable General Plan, Specific Plan, and Municipal Code requirements; a Level Two project requests variances and/or deviations; a Level Three project requests an amendment to the Downtown Specific Plan that would necessitate additional environmental review (e.g. exceeding the maximum number of units permitted, changing the allowable type of development, etc.). This project is subject to a Level Two Consistency Review, due to the need for variances/deviations from the development standards — the zone requires a minimum 75% street wall and a minimum floor area ratio (FAR) of 3:1 (three times the lot size), both requirements that are not met by the proposed design. The Specific Plan designation and zoning for 110 National City Blvd. is Development Zone 1A of the Downtown Specific Plan, which allows for retail, entertainment or employment uses. These uses may be mixed either horizontally or vertically or developed on a parcel -by -parcel or block -by -block basis. Development may be "auto - oriented" (e.g. drive -through restaurant), but National City Boulevard is to have a pedestrian orientation. Mixed -use developments are highly encouraged. Since this development zone is part of the "gateway" to downtown, and National City Boulevard is intended to be its primary "ceremonial" artery, every effort should be made to strengthen the definition, streetscape and pedestrian character of National City Boulevard's pedestrian streetscape. While mixed -use developments are highly encouraged, they are not required. Development Zone 1A refers to the Major Mixed -Use Corridor (MXC-2) development standards for any development standards not specifically mentioned in the specific plan; as such, the mixed -use zones require buildings to be built to the property line to provide projects that are pedestrian friendly. The proposed 7-Eleven would not be built to the property line, but instead would be constructed with parking in the front and the structure to the rear of the property. The irregular shape of the parcel makes development that meets these requirements, difficult. Along with the requirement to build to the property line, a minimum 75% street wall is also required, meaning that the structure would need to be built along three fourths or more of the street frontage. The only viable automobile access would then be from the alley, meaning customers would need to turn into the alley to park and continue through the alley to exit; One Ten Liquor is currently configured this way and 4 249 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 4 suffers from circulation issues as a result. The current proposal would provide access to and from National City Blvd, which is more appropriate. Public Comment As discussed below, two emails were forwarded to staff related to the online project presentation, which was a requirement of the CUP application. One of which was from a local developer who stated that the proposal did not meet the goals and objectives of the Downtown Specific Plan, in particular as it relates to housing. While it is true that mixed -use development is highly encouraged in the Downtown Specific Plan area, stand-alone retail use is also permitted. Staff reached out to the project applicant about the possibility of including a residential element in the design (as suggested by the developer in the email previously mentioned); however, the applicant stated that it was not economically feasible for them to do so. It should be noted that this area is a gateway to the City and could be developed with a landmark project more in line with the overarching goals of the Downtown Specific Plan. However, it is ultimately up to property owners on what they can and cannot accomplish. Although a more ambitious project is possible, it would likely necessitate parcel assemblage and additional funding, things that the property owner has stated are not possible at this time. Parcel assemblage, in particular, is difficult, due to an alley to the west and established or long-term uses further south on the same block (a single-family residence, a long -operating auto upholstery shop, and a commercial building with a telecommunications facility located on the property). Architecture In order to take advantage of the unique shape of the property, the proposed building is roughly triangle in shape with the longest building frontage roughly parallel to National City Blvd. (this portion of National City Blvd. is angled at approximately 45 degrees to the northwest as it transitions into Main Street in the City of San Diego). While the building design and layout fits well on the lot, the design is very straightforward, being primarily a tan -colored painted Concrete Masonry Unit block wall. In order to be of more visual interest, as well as consistent with Land Use Code (LUC) design regulations, a condition has been added to require compliance with code requirements related to building aesthetics and materials, among others (No. 23). 5 250 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 5 Findings for Approval of the Consistency Review There are no formal findings for approval of a Consistency Review, other than determining consistency with the Downtown Specific Plan. However, the following three findings are included. 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. The parcel is an irregular shape that has non -conforming parking making access difficult. If the project adheres to all required standards, the main access would be an alley that would continue the trend of difficult accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is far under the maximum Floor Area Ratio (FAR), meaning that both the density and intensity of the project is physically suitable for the site. The existing infrastructure is capable of handling the new development. 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). Per Section Class 32, Section 15332 (In -Fill Development Projects), the project is categorically exempt from CEQA analysis, as the proposed development replaces the existing use with the same type of use, and because the property can be adequately served by all required utilities and public services. Required Findings for Approval of the development standards exemptions While there are no formal findings for approval of the consistency review contained in the Specific Plan, there is the need for a finding to be made in order to approve an exemption from the required development standards. The approving body may approve the exemption based on one of the following findings: 1. The project includes a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of these standards; or 6 251 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 6 2. The project makes a significant contribution to off -site public space in downtown National City, such as street improvements, public plazas, public park improvements and other improvements that are called for in the Specific Plan. In this case, the project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, and sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. Findings for Denial of the Consistency Review 1. While the use itself is consistent with the Downtown Specific Plan, the proposed project does not meet all of the required development standards; the minimum FAR for Development Zone 1A is 3:1. The project also requires a street wall of at least 75% and a maximum street frontage setback of 10 feet, both aspects that the project does not meet. 2. The project does not include a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of the standards contained in the Downtown Specific Plan 3. The project does not make a significant contribution to off -site public space in downtown National City, such as public plazas, public park improvements and other improvements that are called for in the Specific Plan, with the exception of required street improvements generally included as conditions of any development project. Alcohol Sales Section 18.30.050 of the LUC allows for the off -site sale of alcoholic beverages with an approved CUP. Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. Mailing - All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 190 occupants and owners. Community Meeting - Pursuant to LUC Section 18.30.050 (C), a community meeting is required to be held by the applicant prior to a public hearing at Planning Commission. 7 252 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 7 Because of the social distancing requirements necessary due to the COVID-19 pandemic, it was not possible to hold a traditional community meeting, as required. However, the applicant worked with Planning staff on finding an alternative solution to meet the requirement. The applicant posted a pre-recorded project description on YouTube and included the presentation link in the mailer informing all owners and occupants of the project. Comments received via the email address were forward to Planning staff for inclusion in the staff report. The video was uploaded on Monday, April 20, 2020 and the owners and occupants were given two weeks (May 4, 2020) to view the video and provide comment. There were 100 views of the video and, two emails received on the project, which were forwarded to staff. The meeting advertisement and comments are attached (Attachment 5). According to the applicant, the same 190 occupants and owners that were notified of the Planning Commission meeting were notified of the community meeting. One of the responses to the video is discussed above. The other was from a community member who supported the current business and stated they wished it to remain. Distance Requirements The LUC states that a business shall not be located within 660 feet of any public school. The closest public school is Central Elementary School, which is over 3,000 feet away. Alcohol Sales Concentration/Location — Per The California Department of Alcoholic Beverage Control, there are currently seven off -sale permits issued in the subject census tract (219). These permits are: Name Address LType*e CUP Close Arco Gas Station 133 W 8t" St. 20 Yes 11 p.m. Valero Gas Station 10 Osborn St. 20 Yes 12 a.m. One Ten Liquor & Market 110 National City Blvd. 21 No 2 a.m. Big B Market 1540 Coolidge Ave. 20 No 2 a.m. Cozine's Grocery 402 Civic Center Dr. 21 Yes 10 p.m. My Goody's 2424 Hoover Ave. Ste. `E' 20 Yes 9 p.m. Shell Gas Station 3230 National City Blvd. 20 Yes 10 p.m. * Type 20 - Off -Sale Beer and Wine Type 21 - Off -Sale General Three of the off -sale licenses are gas stations, and the remaining four are markets. The attached census tract map shows the location of the subject tract. ABC recommends 8 253 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 8 that a total of four off -sale alcohol permits be issued in this census tract, where seven exist. However, there will be no net increase in the number of licenses, due to the existing license carrying over to the new business. It should be noted that, while there is no existing CUP for the property, and thus no City conditions on the ABC license (as with conditionally -permitted businesses), conditions included in this CUP application will be placed on the ABC license when it is transferred to the new operator. It should be noted that there are nine other 7 Eleven locations in the City. All but one have an ABC Type 20 (off -sale beer and wine) license. Only the location at 3100 East Plaza Blvd. has a Type 21 (off -sale general) license, as is being requested in this case. Hours of operation As noted in the table above, only the two existing ABC licenses without a CUP (of which this CUP would replace one) have a closing time after midnight (the maximum allowed by the state is 2 a.m.). One of the five outlets with a CUP closes at 12 a.m. and is located across the street to the north of the project (10 Osborn Street). The remaining outlets close at 11 p.m. or before. The most recent CUP approval (3230 National City Blvd.), which was approved in 2019, has alcohol sales hours ending at 10 p.m. In order to be consistent with recent approvals, it is suggested that the proposed 7-Eleven have alcohol sales hours no later than midnight. Conditions of approval reflect this time (No. 8). Police Department Based on a Risk Assessment provided by the Police Department, 7-Eleven has a risk factor of 15 points, which is a medium risk (13-18 points) out of 24. Each category has a maximum of three points possible. The business received three points for hours of operation (closing after 11:00 pm), three points for crime rate (high), and three points for alcohol businesses per census tract. Institute for Public Strategies (IPS) IPS stated that they had no concerns in regards to the project and as such had no comments on the project. Required Findings for Approval of the CUP The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. 9 254 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 9 The use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. The commercial use is consistent with the General Plan and Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. The existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. There are conditions limiting the hours of alcohol sales and establishing operating regulations, which increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). 10 255 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 10 The alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. The following conditions also apply to this CUP: 7. The proposed use is deemed essential and desirable to the public convenience or necessity. The alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not need to visit multiple locations, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Findings for Denial of the CUP 1. That granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because increased alcohol sales may contribute to the high crime rate in the area. 2. The proposed use is not deemed essential and desirable to the public convenience and necessity because there are six other off -sale alcohol outlets located in the same census tract as the subject property where alcohol can be purchased. 3. That based on findings 1 and 2 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. Conditions of Approval Comments were received from the Engineering and Fire departments; the comments focused on Building and Fire Code requirements. All comments are included as 11 256 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 11 Conditions of Approval. In addition, standard Council Policy 707 conditions for off -site alcohol sales have been included with this permit (hours of operation, employee training, accessory sales, etc.). In addition to the alcohol -related conditions, there are also Planning Division conditions related to development standards that will be reviewed during the building permit process (e.g. building design, site design, and landscaping. Summary The proposed convenience store meets all of the requirements of the LUC in regards to alcohol sales for off -site consumption due to the use being conditionally -allowed in Development Zone 1A. The project is not consistent with all of the development standards of the LUC and Downtown Specific Plan in regards to setbacks and FAR. However, it should be mentioned that the parcel suffers from an irregular shape and from access issues stemming from it being adjacent to a major access point to National City from the freeway (National City Boulevard). In addition, the alley adjacent to the westerly property line affects its ability to meet these standards. Furthermore, the project will contribute jobs and sales tax to the City. The addition of alcohol sales is not expected to increase the demand for parking, other services on the property, or have any significant effects on the area. Conditions of approval are intended to offset potential impacts which may result from operation of the business. The hours of alcohol sales, as recommended by staff, are from 6:00 a.m. to 12:00 a.m. daily. Staff is recommending approval based on the findings of this report. OPTIONS 1. Approve 2020-05 CUP, DSP subject to the conditions listed below, based on attached findings; or 2. Deny 2020-05 CUP, DSP based on attached findings and findings to be determined by the Planning Commission; or, 3. Continue the item for additional information. 12 257 of 298 Housing Advisory Committee — Planning Commission Meeting Meeting of June 1, 2020 Page 12 ATTACHMENTS 1. Recommended Findings 2. Recommended Conditions 3. Overhead 4. Applicant's Plans (Exhibit A Case File No. 2020-05 CUP, DSP, dated 3/9/2020) 5. Public Hearing Notice (Sent to 190 property owners and occupants) 6. Community meeting advertisement and comments 7. Police Dept. comments 8. Census Tract and Police Beat maps 9. City Council Policy 707 10. CEQA Notice of Exemption 11. Resolutions CHRIS STANLEY Assistant Planner ARMANDO VERGARA Director of Community Development 13 258 of 298 RECOMMENDED FINDINGS FOR APPROVAL OF THE CONSISTENCY REVIEW 2020-05 CUP, DSP — 110 National City Blvd. 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is also under the maximum permissible floor area ratio and provides excess parking on site. In addition, the existing infrastructure is capable of handling the new development. 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is considered to be categorically exempt from CEQA analysis per Section Class 32, Section 15332 (In -Fill Development Projects). The proposed development replaces the existing use with the same type of use and the property can be adequately served by all required utilities and public services. RECOMMENDED FINDING FOR APPROVAL OF THE EXEMPTIONS FROM THE DEVELOPMENT STANDARDS 1. The project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. RECOMMENDED FINDINGS FOR APPROVAL OF THE CONDITIONAL USE PERMIT 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the commercial use is consistent with the General Plan and 14 259 of 298 Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because issuance of the discretionary permit will increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements, because they can lose the right to sell if all conditions are not met 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA), because the alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because the alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not needing to visit multiple locations for their needs, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. 15 260 of 298 RECOMMENDED FINDING FOR DENIAL OF THE CONSISTENCY REVIEW 2020-05 CUP, DSP — 110 National City Blvd. 1. While the use itself is consistent with the Downtown Specific Plan, the proposed project does not meet all of the required development standards; the minimum FAR for Development Zone 1A is 3:1. The project also requires a street wall of at least 75% and a maximum street frontage setback of 10 feet, both aspects that the project does not meet. RECOMMENDED FINDINGS FOR DENIAL OF THE EXEMPTIONS FROM THE DEVELOPMENT STANDARDS 1. The project does not include a significant public amenity that would otherwise not be required or be achievable with the strict enforcement of the standards contained in the Downtown Specific Plan 2. The project does not make a significant contribution to off -site public space in downtown National City, such as public plazas, public park improvements and other improvements that are called for in the Specific Plan, with the exception of required street improvements generally included as conditions of any development project. RECOMMENDED FINDINGS FOR DENIAL OF THE CONDITIONAL USE PERMIT 1. That granting the permit would constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because increased alcohol sales may contribute to the high crime rate in the area. 2. The proposed use is not deemed essential and desirable to the public convenience and necessity because there are six other off -sale alcohol outlets located in the same census tract as the subject property where alcohol can be purchased. 3. That based on findings 1 and 2 above, public convenience and necessity will not be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. 16 261 of 298 RECOMMENDED CONDITIONS OF APPROVAL 2020-05 CUP, DSP — 110 National City Blvd. General 1. This Conditional Use Permit and Downtown Specific Plan Consistency Review authorizes the sale of alcohol for off -site consumption at 110 National City Blvd. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2020-05 CUP, DSP dated 3/9/2020. 2. Before this Conditional Use Permit and Downtown Specific Plan Consistency Review shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit and Downtown Specific Plan Consistency Review. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit and Downtown Specific Plan Consistency Review are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. 6. Violation of the ABC license for the business located at this property shall constitute a violation of this Conditional Use Permit. Planning 7. The sale of alcohol shall be permitted only between the hours of 6 a.m. to 12 a.m. daily. 8. Coolers containing alcohol products shall be locked and made inaccessible to the public between the hours of 12:00 a.m. and 6:00 a.m. 17 262 of 298 9. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 10. No beer products shall be sold of less than manufacturer's pre -packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 11. No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 12. Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 13. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 14. All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. 15. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 16. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit A, Case File No. 2020-05 CUP, DSP, dated 3/9/2020. 17. Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 18. Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 19. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. 20. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records 18 263 of 298 which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 21 All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 22 A landscape and underground irrigation plan shall be submitted as part of the construction permitting process. All landscaping and irrigation improvements shall be maintained for the life of the project. 23. Plans submitted for construction shall conform to Land Use Code Sections 18.42.040 (Screening mechanical equipment and elevator housing), 18.42.050 (Commercial and institutional building design standards.), and 18.46 (Outdoor Lighting). 24. Security lighting shall be installed on the west elevation of the building along the alley. The lighting shall be shielded so as not to shine directly towards adjacent residential properties. 25. Plans submitted for construction permits shall show that a non-combustible cover for all trash enclosures be provided. Trash enclosure gates shall not open into the City right-of-way (i.e. alley). 26.AII proposed business signage shall be in conformance with Land Use Code requirements. Signs are limited to one sign per frontage along a street, freeway, parking lot, or alley. Engineering 27.A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements. 28.The Storm Water BMP Requirements Applicability Form 1-1 and if required 1-2 checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Division web site at the link below *. If it is determined that the project is subject to the "Priority Project Permanent Storm Water 19 264 of 298 BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. *http://www.nationalcityca.gov/city-government/engineering-public- works/engineering-division/online-services-forms-fees. 29.AII existing and proposed curb inlet on property shall be provided with a "No Dumping" signage in accordance with the NPDES program. 30.A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be of 6-inch size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 31. Separate street and sewer plans prepared by Registered Civil Engineer, shall be submitted showing all of the existing and proposed improvements. The plans shall be in accordance with City requirements. 32.The deteriorated portions of the existing street improvements along the property frontages shall be removed and replaced. Those portions of the alley and sidewalk adjacent to the property as marked in the field. 33. The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods. 34.AII existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, a licensed land surveyor or civil engineer shall restore them after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the City of National City Engineering Department as soon as filed. 35.A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 36. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveway aprons shall be replaced with curb, gutter, and sidewalks. 20 265 of 298 37.A title report shall be submitted to the Engineering Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 38. The existing sewer lateral is not of the minimum size required by the City. The building shall have a new six inch lateral installed to the street main. Fire 39. Project shall be designed to the current editions of NFPA, CFC and CCR. Building 40. Plans submitted for demolition or construction improvements must comply with the current editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. 21 266 of 298 CALIFORNIA NATIONAL Ciryt acuti INCORPORATED COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD. CASE FILE NO.: 2020-05 CUP, DSP APN: 555-020-15 The National City Planning Commission will hold a public hearing at their regular online meeting after the hour of 6:00 p.m. Monday, June 1, 2020 on the proposed request. The meeting will be LIVE WEBCAST from the City Council Chambers, Civic Center, 1243 National City Boulevard, National City, California. (Applicant: Steven Pollock) Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Hall, including the City Council Chambers, are closed to the public. Anyone interested in this public hearing may observe it on the City's website at http://www. nationalcityca.gov/government/city-clerk/council-webcast. The project site is in Development Zone 1A of the Downtown Specific Plan The applicant is proposing to sell beer, wine, and spirits for off -site consumption (Type 21 License) in a new 2,700 square -foot commercial building. The applicant is proposing to demolish the existing 2,171 square -foot liquor store and construct the new 7-Eleven. The existing Type 21 license would transfer to the new business. The proposed hours for the sale of alcohol are 6 a.m. to 2 a.m. daily. Members of the public are invited to comment. Written comments should be received on or before 4:00 p.m., June 1, 2020 by the Planning Division, who can be contacted at 619-336-4310 or planninqanationalcityca.gov. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DIVISION ARMANDO VERGARA Director of Community Development 22 267 of 298 MEMORANDUM To: Resident of National City Planning / Development Services Date: April 20th. 2020 Subject: 110 National City Blvd. — Community Presentation COMMUNITY INVOLVEMENT Dear Current Resident, would like to first apologize for the inconvenience of cancelling the previous community meeting. Amidst the COVID-19 situation, we were informed we needed to cancel all in person meetings, this being one of them. We are continuing with a virtual community meeting, to reach out to community members to obtain questions and concerns about our project. You are receiving this mailer as you are located within 600' of our proposed project, and we would like your input. Below is the link to a Youtube video: https://voutu.be/7wOe8LDLDik Please use the Zink to view the virtual community group presentation. If you have any questions, comments, or would like to show support of the project, email us at 110nationalblvd(a gmail.com. All correspondence will be included in the project submittal to the National City Planning Department. Only correspondence received by May 4th 2020 will be considered official concerns and submitted. The video will be removed following that date. We appreciate your time and input as a community member, and we look forward to hearing from you. Thank you, Steven Pollock, Project Manager (619) 272-7112 23 268 of 298 Hoffman, Scott From: Wolf Klauschie <wolfkla1 @cox.net> Sent: Thursday, April 30, 2020 3:00 PM To: 110nationalblvd@gmail.com Subject: NO! No, no, no! I love this liquor store and the people who own it! This email has been checked for viruses by AVG. https://www.avg.com Wolf Klauschie had also reached out by phone: Conversation: Thursday April 30, 2020 at 3:05PM Notes: "Wolf lives close by and enjoys the existing store •Believes it is the cornerstone of their community •Enjoys seeing it from his window, and likes the mural °Opposed to tearing the building down 24 269 of 298 Hoffman, Scott From: Colin Lowry <colin@cladinc.us> Sent: Sunday, May 3, 2020 9:59 PM To: 110nationalblvd@gmail.com Subject: 110 National City Blvd - community input Hello, I am the owner of 129 National City Blvd. I am also an architect and developer and have been involved with numerous residential and mixed use projects in and around National City. My input is based on the limited information I've been provided regarding the project. The video link provided in the last mail correspondence did not work. From what I understand, the project Is proposing a 7-11 convenience store. The proposed project does not meet many of the stated goals of National City's Downtown Specific Plan including the following: 1.2.1.1 GOAL: Significant Economic Investment and Revitalization in Downtown Objectives: A substantial increase of Navy personnel that live and shop in downtown. B. Housing densities that support local retail and service markets. C. Adequate affordable housing that increases housing ownership levels. 1.2.1.2 GOAL: Provide Housing. 1.2.1.3 GOAL: Effective Parking Management Objectives: F. Increased use of alternative transportation ve-hicles including motorcycles, scooters, bicy-cles, electric and other low emission vehicles, and small automobiles. G. Increased use of carsharing, ridesharing, van -pooling, autonomous vehicles, and valet services. 1.2.1.4 GOAL: Desirable Land Use and Quality Urban Design Objectives: A, Concentrated density closer to freeway on- ramps, lower volume roadways, and the trolley station. B. Street level activation through land use reg-ulations, development standards, and design guidelines. C. The creation of micro -units with appropriate amenities. D. High quality, intense, and dense development through land use regulations, development standards, and design guidelines. The project as I understand it does not provide any housing and the proposed use is car -centric and does not increase the use of alternative transportation or street level activation for pedestrian use. In my professional opinion and my knowledge of the National City's goals for the Downtown area, this proposed project is a missed opportunity, and a poor use of the location. The property is zoned for for high density residential (75 DU/A) and commercial uses, and could easily provide for a substantial number of new and sorely needed dwellings, in addition to a ground floor retail element. Housing costs are rising in National City, pushing out people who have lived here for decades. Adding housing, especially on a lot where no displacement would occur, is important to the well being of the City and provide a boost to local business. 25 270 of 298 recommend to the Owner that they reconsider the scope of the project to include a mixed use component, with residential units over ground floor retail. Due to the project's proximity to the Naval base, the 5, and downtown San Diego, National City's low vacancy and the .City's overall positive attitude toward density, the location is prime for residential development. Any project that does not include housing would be a mistake. Thank you for your consideration, feel free to call me if you would like to discuss further. Regards, Colin Lowry, AIA Architect/Owner 619 800 8105 E EEL _.3 ._ 26 271 of 298 NATIONAL CITY POLICE DEPARTMENT ALCOHOL BEVERAGE CONTROL RISK ASSESSMENT DATE: 03/18/2020 BUSINESS NAME: 7-Eleven Convenience Store ADDRESS: 110 National City Blvd, National City, CA 91950 OWNER NAME: Bobbie Jo King DOB: OWNER ADDRESS: 401 B Street, #600, San Diego, CA 92101 (add additional owners on page 2) I, Type of Business Restaurant (1 pt) ✓ Market (2 pts) Bar/Night Club (3 pts) Tasting Room (1pt) II. Hours of Operation Daytime hours (1 pt) Close by 11pm (2 pts) j Close after 1 1pm (3 pts) III. Entertainment Music (1 pt) Live Music (2 pts) Dancing/Live Music (3 pts) j .No Entertainment (0 pts). IV. Crime Rate Low (1 pt) Medium (2 pts) / High (3 pts) V. Alcohol Businesses per Census Tract Below (1 pt) Average (2 pts) / Above (3 pts) Notes: V. 4 off sale licenses are allowed. There are currently 7 active off sale licenses, Revised: 8/16 27 272 of 298 National City Police Department ABC Risk Assessment VI. Calls for Service at Location (for previous 6 months) Below (1 pt) d Average (2 pts) Above (3 pts) VII. Proximity Assessment (1/4 mile radius of location) Mostly commercial businesses (1 pt) J Some businesses, some residential (2 pts) Mostly residential (3 pts) VIII.Owner(s) records check J No criminal incidents (0 pts) Minor criminal incidents (2 pts) Multiple/Major criminal incidents (3 pts) Low Risk ( 12pts or less) Medium Risk (13 — l8pts) High Risk (19 — 24pts) Total Points 15 OWNER NAME: DOB: OWNER ADDRESS: OWNER NAME: DOB: OWNER ADDRESS: Recommendation: Completed by: W.Walters Revised: 8/16 Badge ID: 398 28 273 of 298 August 25, 2014 fl CensusTracts 2010 1:45,467 0 0.375 0.75 1 0 0.5 1 1.5 mi 2 km Sources: Esri, HERE, DeLovne, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esti Japan, METI, Esri China (Hong Kong), swisstopo, Mapmylndia, OpenStreetMap contributors, and the G IS User Community 29 274 of 298 tth S4 tY ntu� — Q i 1 �Wy r�1 It f,C. Copyright ID and (P) 19884 6 Icrosoll Coparahon andlaits ssiipplie9 + r is reserved\Portions © 990-2005 InstallShieldSoftware-Corporation. All rights r .igned t,.. Certain mapping and direcllSrl {a.® 2005 NAVTEO. All rights reservgdrN 'j 0 and�NAVAQ ON BOAR.are trademarks of.NAV;KE0: ® 2005 Tele Atlas NortI Ame a:lnc.( II rights reserved. Tele Mac and Tele Atlas North America,are=Gademarks\oITke aAtI d 1inc. \\ Q- • t; Z�tV \\ _jl - \ Isuc r;s Source: Microsoft Mappoint NCPD CAU, 4/18/07 City of National City Beat 20 30 275 of 298 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 1 of 5 PURPOSE/BACKGROUND: To streamline the process of alcohollicense application review to ensure timely staff responses and/or protests to the Department of Alcoholic Beverage Control regarding these applications. The City Municipal Code requires Conditional Use Permits for the sale of alcohol. Such land use regulation is designed to ensure that the health, safety and welfare of the community does not become negatively impacted. In order to minimize any potential adverse effects of alcohol sales for both on and off -site consumption, including public drunkenness, disorderly conduct, illegal sales or domestic violence, the City adopts conditions of approvals and enact policies designed to protect the public from such effects. The following sets forth the City Council's policy on the applicable alcohol standards for Conditional Use Permit applications for both on and off -sale alcohol sales, as well as the Department of Alcoholic Beverage Control application notification requirements. POLICY: The Department of Alcoholic Beverage Control (ABC) sends copies of all alcoholic beverage license applications to the Police Department. The City has thirty days from the date of the ABC mailing to provide comments to the ABC. If no protests are received within that time period, the ABC issues the license. The Police Department is responsible for ensuring that an appropriate Conditional Use Permit (CUP) exists for the applicant business. If such a CUP exists, the copy of the application is simply filed by the Police Department in the existing file with the notation that there were no objections to the issuance of the license. If it is a new (in the case of an "original" license application) or expanding business or one seeking a license to effect a premises transfer, and no CUP exists, the Police Department is responsible for sending a letter to the ABC protesting the issuance of the license until a CUP is issued by the City. Whenever such a protest letter is sent to the ABC, that agency notifies the applicant that they must begin the process of obtaining a CUP with the City's Planning Division and that the issuance of the alcoholic beverage license will be delayed until such time as the protest is withdrawn. 31 276 of 298 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 2 of 5 Once a CUP has been issued, the Planning Division notifies the Police Department of that issuance and it is then the responsibility of the Police Department to notify the ABC that the protest is withdrawn. The CUP application, approval and issuance process is such that it provides all the checks, balances and controls necessary to ensure that businesses seeking alcoholic beverage licenses are in compliance with local standards. These conditions of approval shall apply to all new Conditional Use Permits (CUPs) for the sale of alcohol for on and/or off -site consumption and modifications of existing CUPs for such sales as specified by the preceding parenthetical references with each condition. These references specify to which type of alcohol CUP being applied for the conditions would apply to — on -sale (restaurant, bar, etc) or off -sale (market, grocery store, etc). Regulation of these conditions and allowances shall be enforced through the Conditional Use Permit process, specifically conditions of approval to read as follows: 1. (off -sale alcohol) The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 2. (off -sale alcohol) No beer products shall be sold of less than manufacturer's pre- packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 3. (off -sale alcohol) No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 4. (off -sale alcohol) Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre- packaged multi -unit quantities. 5. (off -sale alcohol) The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 6. (off -sale alcohol) All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. CITY OF NATIONAL CITY 32 277 of 298 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 3 of 5 7. (off -sale alcohol) Ice may be sold only at or about prevailing prices in the area and in quantities of not Tess than three pounds per sale. Ice shall not be provided free of charge. 8. (off -sale alcohol) The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit , Case File No. , dated 9. (off -sale alcohol) Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 10. (off -sale alcohol) Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 11. (off sale alcohol) Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition._- 12. (off -sale alcohol) The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 13. (on and off -sale alcohol) All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part - CITY OF NATIONAL CITY 33 278 of 298 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 4 of 5 - of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 14. (on -sale alcohol) The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 15. (on -sale alcohol) Alcohol shall be available only in conjunction with the purchase of food. 16. (on -sale alcohol with patio) Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 17. (tasting rooms) The requirements that alcohol be available only with the purchase of food and that alcohol sales not exceed food sales shall not apply to tasting rooms. 18. (tasting rooms) Sales of sealed bottles or containers (commonly known as growlers) for off -site consumption of the product manufactured by the master licensee may be sold and/or consumed at this location. 19. (tasting rooms) Hours of operation of tasting rooms shall be limited to between 10:00 a.m. to 10:00 p.m. with last call being at 9:00 p.m. 20. (tasting rooms) With the submittal of a business license for a tasting room, the Police Department shall provide an ABC Risk Assessment for each business applicant that indicates whether the business is considered a low, medium, or high risk. In the event that a risk assessment for the business allocates or more than 15 points, no business license shall be issued without the issuance of a Conditional Use Permit. CITY OF NATIONAL CITY 34 279 of 298 CITY COUNCIL POLICY TITLE: Alcohol Beverage License Application Review Process POLICY and Alcohol Conditional Use Permit Standards NUMBER 707 ADOPTED: November 12, 1991 AMENDED OR REVISED: July 17, 2018 Page 5 of 5 The sale of three -packs of 24-oz cans of beer shall apply retroactively to all existing off -sale CUPs where a condition exists limiting sales to no Tess than six-pack quantities. However, business wishing to avail themselves of this modification must conform with all regulations of the Department of Alcoholic Beverage Control (ABC). The Council may, at its sole discretion, choose to waive or modify any of the above conditions. CITY OF NATIONAL CITY 35 280 of 298 NOTICE OF EXEMPTION TO: Assessor/Recorder/County Clerk Attn: Fish and Wildlife Notices 1600 Pacific Highway, Suite 260 San Diego, CA 92101 MS: A-33 Lead Agency: City of National City. Project Title: 2020-05 CUP, DSP Project Location: 110 National City Boulevard, National City, CA 91950 Contact Person: Chris Stanley Telephone Number: (619) 336-4381 Description of Nature, Purpose and Beneficiaries of Project: Conditional Use Permit for the off -site sale of alcohol and Consistency Review for a new 7-Eleven convenience store. Applicant: Steven Pollock 401 `B' Street #600 San Diego, CA 92101 Exempt Status: Telephone Number: (619) 234-9411 ® Categorical Exemption. Class 32 Section 15332 (lnfil! Development Projects)_ _. Reasons why project is exempt: It can be seen with certainty that the project will not have a significant effect on the environment. The project involves new development that will not increase the density of the zone and is categorized as an infill development project. Date: CHRIS STANLEY Assistant Planner 36 281 of 298 RESOLUTION NO. 2020-05 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR THE OFF -SITE SALE OF ALCOHOL AND A CONSISTENCY REVIEW FOR A NEW 7-ELEVEN LOCATED AT 110 NATIONAL CITY BOULEVARD CASE FILE NO. 2020-05 CUP, DSP APN: 555-020-15 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for the off -site sale of alcohol and a consistency review for a new 7-Eleven located at 110 National City Blvd. at a duly advertised public hearing held on June 1, 2020, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2020-05 CUP, DSP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on June 1, 2020, support the following findings: Findings for Approval of the Consistency Review 1. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the building is new and will improve upon the existing convenience store design by moving it to a location on the property that allows for more function and accessibility. 2. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed use is the same as that existing on -site and is a permitted use per the zoning. The project is also under the maximum permissible floor area ratio and provides excess parking on site. In addition, the existing infrastructure is capable of handling the new development. ATTACHMENT 3 44 282 of 298 3. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is considered to be categorically exempt from CEQA analysis per Section Class 32, Section 15332 (In -Fill Development Projects). The proposed development replaces the existing use with the same type of use and the property can be adequately served by all required utilities and public services. Findings for Approval of the Exemptions from Development Standards 1. The project would be required to contribute a significant amount of money (10% of the project valuation) towards off -site improvements (e.g. curb, gutter, sidewalk). In addition, the project is providing significant landscape improvements, including street trees, along the property frontage, thus improving the current area's aesthetics. Findings for Approval of the Conditional Use Permit 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is allowable within Development Zone 1A pursuant to a CUP, and the proposed use meets the required guidelines in the LUC for the sale of alcoholic beverages, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the commercial use is consistent with the General Plan and Downtown Specific Plan designation of Development Zone 1A, which allows for retail uses. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because the existing use of the property is a local market/liquor store, which is practically the same as the proposed use; there would be little change in operating characteristics related to alcohol sales other than the use coming into compliance with City Council Policy 707, which regulates alcohol sales. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed 2,700 square -foot building can accommodate the proposed alcohol sales, without resulting in an increase in demand for parking on the property. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is 45 283 of 298 located, because issuance of the discretionary permit will increase the compliance of the proposed business over the previous business, which did not have a CUP and was only regulated by ABC license requirements, because they can lose the right to sell if all conditions are not met 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA), because the alcohol sales portion of this application is not subject to CEQA, as it is not a considered a project per section 15378. The sale of alcohol would not result in a physical impact. 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because the alcohol sales will contribute to the viability of the convenience store, an allowed use in Development Zone 1A. Alcohol sales would also add to the convenience of the consumer, in that customers would be able to purchase alcohol at the same outlet that they are purchasing other products and not needing to visit multiple locations for their needs, thus reducing vehicle trips. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the retail sales of alcoholic beverages pursuant to law. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit and Downtown Specific Plan Consistency Review authorizes the sale of alcohol for off -site consumption at 110 National City Blvd. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2020-05 CUP, DSP dated 3/9/2020. 2. Before this Conditional Use Permit and Downtown Specific Plan Consistency Review shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit and Downtown Specific Plan Consistency Review. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit and Downtown Specific Plan Consistency Review are binding 46 284 of 298 on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. 6. Violation of the ABC license for the business located at this property shall constitute a violation of this Conditional Use Permit. Planning 7. The sale of alcohol shall be permitted only between the hours of 6 a.m. to 12 a.m. daily. 8. Coolers containing alcohol products shall be locked and made inaccessible to the public between the hours of 12:00 a.m. and 6:00 a.m. 9. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 10. No beer products shall be sold of less than manufacturer's pre -packaged three -pack quantities of 24 ounce cans per sale. There shall be no sale of single cans or bottles. 11. No sale of wine shall be sold in containers of less than 750 milliliters. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 12. Flavored malt beverages, also known as premium malt beverages and flavored malt coolers, and sometimes commonly referred to as wine coolers, may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 13. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 14. All cups and containers shall be sold at or above prevailing prices and in their original multi -container packages of no fewer than 12, and no cups and containers shall be given free of charge. 15. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 47 285 of 298 16. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit A, Case File No. 2020-05 CUP, DSP, dated 3/9/2020. 17. Permittee shall post signs on the exterior building walls in compliance with Chapter 10.30.070 of the National City Municipal Code. Additionally, the permittee shall post signs, to be approved by the Planning Division, at each entrance to the applicant's premises and parking lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed." 18. Containers of alcohol may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 19. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. 20. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 21.AII sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 22.A landscape and underground irrigation plan shall be submitted as part of the construction permitting process. All landscaping and irrigation improvements shall be maintained for the life of the project. 23. Plans submitted for construction shall conform to Land Use Code Sections 18.42.040 (Screening mechanical equipment and elevator housing), 18.42.050 (Commercial and institutional building design standards.), and 18.46 (Outdoor Lighting). 48 286 of 298 24.Security lighting shall be installed on the west elevation of the building along the alley. The lighting shall be shielded so as not to shine directly towards adjacent residential properties. 25. Plans submitted for construction permits shall show that a non-combustible cover for all trash enclosures be provided. Trash enclosure gates shall not open into the City right-of-way (i.e. alley). 26.AI1 proposed business signage shall be in conformance with Land Use Code requirements. Signs are limited to one sign per frontage along a street, freeway, parking lot, or alley. Engineering 27.A drainage plan shall be submitted showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements. 28 The Storm Water BMP Requirements Applicability Form 1-1 and if required 1-2 checklist for the National Pollutant Discharge Elimination System (NPDES) is required to be completed and submitted to the Engineering Department. The checklist will be required when a project site is submitted for review of the City Departments. The checklist is available at the Engineering Division web site at the Zink below *. If it is determined that the project is subject to the "Priority Project Permanent Storm Water BMP Requirements" and the City of National City Storm Water Best Management Practices of the Jurisdictional Urban Runoff Management Program (JURMP) approved Standard Urban Storm Water Mitigation Plan (SUSMP) documentation will be required prior to issuance of an applicable engineering permit. The SUSMP shall be prepared by a Registered Civil Engineer. *http://www.nationalcityca.gov/city-government/engineering-public- works/engineering-division/online-services-forms-fees. 29.AII existing and proposed curb inlet on property shall be provided with a "No Dumping" signage in accordance with the NPDES program. 30.A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of- way shall be of 6-inch size with a clean out. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 49 287 of 298 31.Separate street and sewer plans prepared by Registered Civil Engineer, shall be submitted showing all of the existing and proposed improvements. The plans shall be in accordance with City requirements. 32.The deteriorated portions of the existing street improvements along the property frontages shall be removed and replaced. Those portions of the alley and sidewalk adjacent to the property as marked in the field. 33.The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods. 34.AII existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, a licensed land surveyor or civil engineer shall restore them after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the City of National City Engineering Department as soon as filed. 35.A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and any grading construction on private property. 36. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveway aprons shall be replaced with curb, gutter, and sidewalks. 37.A title report shall be submitted to the Engineering Department, after the Planning Commission approval, for review of all existing easements and the ownership at the property. 38. The existing sewer lateral is not of the minimum size required by the City. The building shall have a new six inch lateral installed to the street main. Fire 39. Project shall be designed to the current editions of NFPA, CFC and CCR. Building 40. Plans submitted for demolition or construction improvements must comply with the current editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. 50 288 of 298 BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of June 1, 2020, by the following vote: AYES: Dela Paz, Sendt, Natividad, Flores NAYS: Yamane, Garcia ABSENT: None. ABSTAIN: None. CHAIRPERSON 51 289 of 298 VICINITY MAP ..9,a.1 I • IFFIL rye. ` Kos. Letnny..4.N CST „ 9x •—«_—o f O ,E l CD 7-ELEVEN CONDITIONAL USE PERMIT FOR ALCOHOLIC BEVERAGE OUTLET 7-11. #1043592 110 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950 SITE LOCATION MAP Kirnley>>> Horn ATTACHMENT 4 PROJECT DATA flD.0 CQJE. tO1eALS RMA FOCA.9LR 4.1.4 cp t 6014..F N1.1.1CCH.G.I.l:GE. 1. 61116r0MOE id..GWt....rAeEacaCE ELECTR4,444. .v,GC91.O! f. MC Mu -OM 007tROO[.. YAERCN(RE Corcit%rt:'*rM>rPE. 10 10115MrM9E H OFICOESOTIMA LOOPICAFE 1 «m SHEET INDEX REQUEST 1E01.?1»UL LrffiE 51.1. heal 10.7 *..tan.lr..s..cow 1. MOO F0mc5 Arcnrm.Lr4p1vCyy“ MEC.. 1)E1AWO.E.W09 Or 9otP.TONAil MOEMOJ.3i069.1 W.9 n"EF0 DEVELOPMENT SUMMARY 1 • ; AMMO, .000Od 1..02,11583 COUTIOICIED Ll1.. DEF.11.1. naOOEEGEE6xe 0Si10.�651.Ot•.E110. ERW7007&r IMLC�*Y.5I "ME GCVO. Of WI MOO *TA1E OF c s010. CM N.al MO as F5L4}aQiw 170.0 ERi. w Nib, 00104¢Din.m�ri w OF 3.0.0. SOAR OF CMK AOC.7.. 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YNCIE1CM4B 9W4 1ALOTI NE EW%LWE1TLT Fatal OI 11A QW p TATM N1.iahwNbsH.ttvA. I00000WtEO NiTM TNECR1EAAON iW WAWA Tl?WM• LoACTICAPF OVIIWW5MWMFLEO r1L44r0H NEE A11O11 OBE. TM -.ER N Iti T4lC111RVEEN6 W1E4TIOn amok A0J2'Y1�J Kimley*Horn .r1311 TWA ur-10.111 6 ATV MC 214-4111 January 22, 2020 7-ELEVEN SITE #1043592 NATIONAL CITY BLVD AND E 1ST STREET - CONCEPTUAL LANDSCAPE PLAN 39 292 of 298 1043592 - NATIONAL CITY, CA- LAYOUT 2 OCCUPANCY CALCULATION MERCHANDISE KITOHENYSALES STORAGE/ BACK ROOM OFFICE RESTROOM 08/05/18 110 NATIONAL CITY BLVD NATIONAL CITY, CA SCALE: Z =1'-v APPROVED; YES( NO if ti 00100118 LAYOUT INFORMATION ROLLER GRILLS 2 (SELF SERVE) SANDWICH CASE 9' VAULT DOORS 12 LOW TEMP DOORS 2 ICE MERCH. DOORS 1 NOVELTY CASE 1 BAKERY CASE 1(LG) SLURPEE BARRELS 8 GONDOLA UNITS (60'H) 28 END CAPS (60'H) 07 POWER WINGS (06) - NOT IN TOTAL LOW WALLS (3819 03 HIGH WALLS (721 1 ) 00 TOTAL 3� TOTAL$) FT SALES FLOOR AREA = 2,790 SF = 1,682 SF GAS: NO LIQUOR: YES SEER: YES WINE: YES OCCUPANCY LOAD (>49) = 53 TRAVEL DISTANCE (200) = 96' COMMON PATH OF TRAVEL (=76) = 30' RESTROOMS REQUIRED = 2 EXITS REQUIRED =2 OVERHEAD SHELVES = 37 FT FLOOR SHELVES = 32 FT WALL TYPE LEGEND CMU WALL WALL FURRING NEW WALL NEW PARTIAL HEIGHT WALL NEW COOLER WALL 1392 SF 299 SF 794 SF 57 SF 167 SF I 30 = 47PEOPLE 1 290 = 2 PEOPLE 300 = PEOPLE 1 100 = 1 PERSON ! WA = 0 PEOPLE TOTAL = 53 PEOPLE • 2 40 293 of 298 see; . SUES AREA • »SS mesa AMSA• it s MUSS SALESAREA. 98E xcexOL STOAM,4 MICA 1043592 - NATIONAL CITY, CA - LAYOUT 2 LAYOUTINFORMA1ION ROLLER GRILLS 2 (SELF SERVE) SANDWICH CASE 9' VAULT DOORS 12 LOW TEMP DOORS 2 ICE MERCH. DOORS 1 NOVELTY CASE 1 BAKERY CASE 1 (LG) SLURPEE BARRELS B GONDOLA UNITS (60-H) 2E END CAPS (60'H) 07 POWER. WINGS (06) - NOT IN TOTAL LOW WALLS (3E14) 03 HIGH WALLS (72-H) 00 TOTAL N6 TOTAL SO FT = 2,700 SF SALES FLOOR AREA = 1,682. SF GAS: NO BEER: YES LICUOR: YES WINE: YES OCCUPANCY LOAD (.49) 0 53 TRAVEL DISTANCE (<200) = 98' COMMON PATH OF TRAVEL (.d75) = 30' RESTROOMS REQUIRED = 2 EXITS REQUIRED =2 ovERHEADSHELVES =37 FT FLOOR SHELVES = 32 FT WALL TYPE LEGEND CMU WALL WALL FURRING NEW WALL NEW PARTIAL HEIGHT WALL NEW COOLER WALL OCCUPANCY CALCULATION MERCHANDISE 1392 SF / 30 = 47 PEOPLE KITCHEN / SALES 290 SF / 200 = 2 PEOPLE STORAGE/ BACK ROOM 794 SF / 300 = 3 PEOPLE OFFICE 57 SF / 100 = 1 PERSON RESTROOM 187 SF / N/A = 0 PEOPLE 110 NATIONAL CITY BLVD SCALE Y.=1'-0" NATIONAL CITY. CA 00100/16 APPROVED YES TOTAL 53 PEOPLE 41 294 of 298 N) rr O_ ND CD CO II 0 1 IKMI::R:M:o:M:I/it CO CO Da Documents prepared by The Dimension Group are to be used only for the specific project and specific use for which they are intended. Any extension of use to other projects, by owner or any other party, without the expressed, written consent of The Dimension Group is done at the user's own risk. If used i.n a way other than that specifically intended, user will hold The Dimension Group harmless from all claims and losses. Job#: SEI-1905 Scale: AS NOTED Date: 1/24/2020 Drawn By: KC Checked By: RS A II 0 D I lit IASI C•]:t-/rt' J LLL� JET EFFETE [C M HHHHH LYONS WARREN engineers + architects 9560 Candida ST. San Diego, CA 92126-4560 Iwa@lyonswarren.com 858.573.8999 858.573.8998 fax IMPF • Hi lo • 02 111:It [•]:o►[D]PIYIst 0 02 co 5 xi H 11dWVt a]►Ir*!I[fl4'IMl IIrgfill►Z=[I1! Fr- enai 11 V, ren:P10ICt cn rn cn 11iNI' PI►11%G 0 z co 7-ELEVEN, INC. 3200 HACKBERRY ROAD, IRVING, TEXAS 75063 7-ELEVEN #1043592 110 NATIONAL BLVD., NATIONAL CITY, CA 91950 EXTERIOR ELEVATIONS Rev. # IliffeaPPOISIMODYIDEMILTD rn cn -o rn cn Date Description m rn H Documents prepared by The Dimension Group are to be used only for the specific project and specific use for which they are intended. Any extension of use to other projects, by owner or any other party, without the expressed, written consent of The Dimension Group is done at the user's own risk. If used in a way other than that specifically intended, user will hold The Dimension Group harmless from all claims and losses. Job#: SEI-1905 Scale: AS NOTED Date: 1 /24/2020 Drawn By: KC Checked By: RS LYONS WARREN Iwalyo nswarren.com engineers + architects 9560 Candida ST. San Diego. CA 92126-4560 858.573.8999 858.573.8998 fax zX AO z N m 0, 0 m TI 0 Z H Tm D r T� V cn m STORE FRONT - ALUMINUM GLAZING f1WO 031NIVd f1WO 031NIVd 0 N �{ m m0 c zm �z a Col cc ccc DARK BRONZE STOREFRONT Tm D r T� L r m 7-ELEVEN, INC. 3200 HACKBERRY ROAD, IRVING, TEXAS 75063 7-ELEVEN #1043592 110 NATIONAL BLVD., NATIONAL CITY, CA 91950 EXTERIOR ELEVATIONS Date Description The following page(s) contain the backup material for Agenda Item: COVID- 19 Update. (City Manager) Please scroll down to view the backup material. 297 of 298 Item # 06/16/20 COVID-19 Update (City Manager) 298 of 298