Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet - 08-17-2021 CC HA Agenda - FINAL
CALIFORNIA NATIONAL CITY INCORPORATED ALEJANDRA SOTELO-SOLIS Mayor JOSE RODRIGUEZ Vice Mayor MARCUS BUSH Councilmember RON MORRISON Councilmember MONA RIOS Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on the City's website at WWW.NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUN COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORIT THE CITY OF NATIONAL CITY ONLINE ONLY MEETING https://www.nationalcityca.gov/webcast LIVE WEBCAST COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, AUGUST 17, 2021 — 6:00 PM NOTICE: The health and well-being of National City residents, visitors, and employees during the COVID-19 outbreak remains our top priority. The City of National City is coordinating with the County of San Diego Health Human Services Agency, and other agencies to take measures to monitor and reduce the spread of the novel coronavirus (COVID-19). The World Health Organization has declared the outbreak a global pandemic and local and state emergencies have been declared providing reprieve from certain public meeting laws such as the Brown Act. As a result, the City Council Meeting will occur only online to ensure the safety of City residents, employees and the communities we serve. A live webcast of the meeting may be viewed on the city's website at www.nationalcityca.gov. For Public Comments see "PUBLIC COMMENTS" section below ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review on the City's website at www.nationalcityca.gov. Regular Meetings of the Elected Body are webcast and archived on the City's website at www.nationalcityca.gov. PUBLIC COMMENTS: There are multiple ways you can make sure your opinions are heard and considered by our City Council as outlined below: Submit your public comment prior to the meeting: To submit a comment in writing, email PublicComment(c�nationalcityca.gov, provide the agenda item number and title of the item in the subject line of your email. Public comments or testimony is limited to up to three (3) minutes. If the comment is not related to a specific agenda item, 2 of 355 indicate General Public Comment in the subject line. All email comments received by 4:00 p.m. on the day of the meeting will be emailed to the City Council Members and made a part of the official record. Register online and participate in live public comment during the meeting: To provide live public comment during the meeting, you must pre -register on the City's website at https://www.nationalcityca.qov/publiccomment by 4:00 p.m. on the day of the regular meeting to join the City Council Meeting. ***Please note that you do not need to pre -register to watch the meeting online, but you must pre -register if you wish to speak. Once registered, you will receive an email with a link from Zoom to join the live meeting. You can participate by phone or by computer. Please allow yourself time to log into Zoom before the start of the meeting to ensure you do not encounter any last-minute technical difficulties. ***Please note that members of the public will not be shown on video; they will be able to watch and listen and speak when called upon. Public microphones will be muted until it is your turn to comment. Each speaker is allowed up to three (3) minutes to address the City Council. Please be aware that the Mayor may limit the comments' length due to the number of persons wishing to speak or if comments become repetitious or unrelated. All comments are subject to the same rules as would otherwise govern speaker comments at the meeting. Speakers are asked to be respectful and courteous. Please address your comments to the City Council as a whole and avoid personal attacks against members of the public, City Council, and city staff. Questions about public comment or City Council protocols? Please contact the City Clerk's Office at (619) 336-4228 or via email at Clerk(c�nationalcityca.gov. INTERPRETATION SERVICES: To use the Zoom interpretation feature you must first Pre -Register on Zoom. Once logged into Zoom to use the interpretation feature, please scroll to the bottom of the Zoom screen (where the meeting controls are), click on the interpretation icon (world), and select English as your language. If you are joining using the Zoom mobile app (cell phone, tablet, etc.), please press the ellipsis (...), then Interpretation, and then choose your language. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please 3 of 355 contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AVISO: La salud y el bienestar de los residentes, visitantes y empleados de National City durante el brote de COVID-19 sigue siendo nuestra maxima prioridad. El Ayuntamiento de la Ciudad de National City se esta coordinando con la Agencia de Salud y Servicios Humanos del Condado de San Diego y otras agencias para tomar medidas con el fin de monitorear y reducir la propagacion del nuevo coronavirus (COVID-19). La Organizacion Mundial de la Salud declaro el brote como una pandemic global y se han manifestado emergencias locales y estatales que resultan en la suspension de ciertas leyes de reuniones publicas, tal como la Ley Brown. Como resultado de ello, la junta del Concejo Municipal del Ayuntamiento se Ilevara a cabo solamente en linea para garantizar la seguridad de los residentes, empleados y comunidades locales que atendemos. Se podra ver una transmision en vivo de la junta en el sitio web del Ayuntamiento en www.nationalcityca.qov. Para comentarios publicos, vea la seccion "COMENTARIOS PUBLICOS" mas adelante. ORDEN DEL DIA: Las sesiones publicas de todas las juntas ordinarias del Concejo Municipal/Comision de Desarrollo Comunitario - Autoridad de Vivienda (en lo sucesivo denominado Organo Electo) inician a las 6:00 p.m. el primer y tercer martes de cada mes. Las audiencias publicas inician a las 6:00 p.m., a menos que se indique lo contrario. Las juntas cerradas inician en sesion abierta a las 5:00 p.m. o en cualquier otro momento que se indique, y tras anunciar los temas de la sesion cerrada, la junta se realiza como sesion cerrada. Si se programa una reunion de discusion y analisis, el tema y la hora de la misma apareceran en la agenda. La Alcaldesa y los Concejales se reunen por igual que el Presidente y los integrantes del Consejo de la Comision de Desarrollo Comunitario. INFORMES: Todos los temas e informes de la agenda de la sesion abierta, asi como todos los documentos y escritos entregados al Organo Electo menos de 72 horas antes de la sesion, apareceran en el sitio web del Ayuntamiento. Las juntas ordinarias del Organo Electo se transmiten por Internet y se archivan en el sitio web del Ayuntamiento en www. nationalcityca.gov. COMENTARIOS PUBLICOS: Hay varias formas en las que puede asegurarse de que sus opiniones sean escuchadas y consideradas por nuestro Concejo Municipal como se describe a continuacion: Envie su comentario publico antes de la sesion: Para enviar un comentario por escrito, envie un correo electronico a PublicCommentnationalcityca.gov, proporcione el numero del tema o asunto de la agenda y el titulo del tema o asunto en la linea de asunto de su correo electronico. Los comentarios o testimonios publicos se limitan a tres (3) minutos. Si el comentario no se relaciona con un tema o asunto especifico de la agenda, indique Comentario Publico General en la linea de asunto. Todos los comentarios por correo electronico recibidos antes de las 4:00 p.m. del dia de la sesion se enviaran por correo electronico a los miembros del Concejo Municipal y formaran parte del acta oficial. Registrese en linea y participe en los comentarios publicos en vivo durante la sesion: Para proporcionar comentarios publicos en vivo durante la sesion, debe registrarse previamente en el sitio web del Ayuntamiento en 4 of 355 https://www.nationalcityca.qov/publiccomment antes de las 4:00 p.m. del dra de la junta ordinaria para incorporarse a la sesion del Concejo Municipal. ***Tenga presente que no necesita registrarse previamente para ver la sesion en linea, pero debe registrarse previamente si desea hablar. Una vez registrado, recibira un correo electronico con un enlace de Zoom para integrarse a la sesion en vivo. Puede participar por telefono o por computadora. Tomese el tiempo necesario para iniciar la reunion en Zoom antes del inicio de la sesion para asegurarse de no encontrar dificultades tecnicas de ultimo momento. ***Tenga presente que las personas del publico no se mostraran en video; podran observar, escuchar y hablar cuando se les solicite. Los microfonos publicos se silenciaran hasta que sea su turno de comentar. Cada orador tiene hasta tres (3) minutos para dirigirse al Concejo Municipal. Tenga en cuenta que la Alcaldesa puede limitar la extension de los comentarios debido a la cantidad de personas que deseen hablar o si los comentarios se vuelven repetitivos o no relacionados. Todos los comentarios estan sujetos a las mismas reglas que de otro modo regirran los comentarios de los oradores en la sesion. Se pide a los oradores que sean respetuosos y corteses. Dirija sus comentarios al Concejo Municipal en su conjunto y evite ataques personales contra personas del publico, el Concejo Municipal y el personal del Ayuntamiento. Preguntas sobre comentarios publicos o protocolos del Concejo Municipal? Comunrquese con la Oficina de la Secretaria del Ayuntamiento al telefono (619) 336-4228, o por correo electronico a Clerk(nationalcityca.gov. SERVICIO DE INTERPRETACION: Para utilizar la funcion de interpretacion zoom primero debe registrarse previamente en el sitio web de Zoom. Una vez que haya iniciado sesion en zoom para utilizar la funcion de interpretacion, favor de desplazarse a la parte inferior de la pantalla de Zoom (donde aparecen los controles). Naga clic en el rcono de interpretacion (globo terraqueo), y seleccione "Spanish" (espanol). Si esta utilizando la aplicacion movil de Zoom (celular, tableta, etc.), presione los puntos suspensivos (...), luego "interpretation" y luego el idioma. AGENDA ESCRITA: Con contadas excepciones, el Organo Electo puede tomar medidas unicamente sobre los temas que aparecen en la agenda escrita. Los temas que no aparezcan en la agenda deben aparecer en una agenda subsecuente, a menos que sean de emergencia o urgencia demostrada, y la necesidad de tomar medidas sobre esos temas haya surgido despues de haber sido publicada la agenda. CALENDARIO DE CONSENTIMIENTO: Los temas del calendario de consentimiento implican cuestiones de naturaleza rutinaria o no controvertida. Todos los temas de consentimiento se adoptan mediante la aprobacion de una sola mocion del Concejo Municipal. Antes de la aprobacion, cualquier tema puede eliminarse de la parte de consentimiento de la agenda y considerarse aparte, a peticion de un concejal, individuo del personal del Ayuntamiento o persona del publico. 5 of 355 Previa solicitud, esta agenda puede estar disponible en formatos alternativos apropiados para personas con discapacidades, en observancia de Ia Ley de Estadounidenses con Discapacidades. Llame al telefono (619) 336-4228 de Ia Oficina del Secretario del Ayuntamiento para solicitar una modificacion o adaptacion de acceso relativa a la discapacidad. Notificar 24 horas antes de la sesion permitira al Ayuntamiento hacer arreglos razonables para garantizar la accesibilidad a esta junta. 6 of 355 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES AWARDS AND RECOGNITIONS PRESENTATIONS (FIVE-MINUTE TIME LIMIT) 1. Introduction of 2021-2022 Miss National City Court. (Library and Community Services Department) 2. Introducing and Welcoming Dr. Mark Sanchez, New Superintendent/President of Southwestern College. 3. Sweetwater Union High School Mock Trial Program. (City Attorney's Office and San Diego La Raza Lawyers Association) 4. Summary of May 2021 Workshop on Pepper Park Expansion. (Lesley Nishihira, Planning Director and Anna Buzaitis, Planning Program Manager, Port of San Diego) INTERVIEWS / APPOINTMENTS 5. Rescinding prior City Council action regarding formation of an Ad -Hoc Sub - Committee taken at the August 3, 2021 City Council Meeting. (City Clerk). 6. Project Labor Standards and Policies — Ad Hoc Committee Appointment. (City Clerk) REGIONAL BOARDS AND COMMITTEE REPORTS (FIVE-MINUTE TIME LIMIT) CONSENT CALENDAR 7. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) 7 of 355 8. Approval of City Council, Community Development and Housing Authority of the City of National City Virtual Regular Meeting Minutes: June 1, 2021; and City Council of the City of National City Virtual Special Meeting Minutes: June 1, 2021. (City Clerk) 9. Resolution of the City Council of the City of National City: 1) waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220(B) regarding sole source purchasing and authorizing the Mayor to execute a City of San Diego Office of Homeland Security Grant Subaward Amendment for the purchase of a FLIR Skywatch Tower for the Police Department; and 2) approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the FY19 Urban Area Security Initiative (UASI) Grant. (Police) 10. Resolution of the City Council of the City of National City approving the Mayor to execute an Agreement between the City of San Diego Office of Homeland Security and the City of National City, and authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the FY20 Urban Area Security Initiative (UASI) Grant Funds for the reimbursable grant purchase of training, exercises, and conferences for the Police and Fire Department. (Fire) 11. Resolution of the City Council of the City of National City: 1) ratifying acceptance of funds in the total amount of $15,539 awarded to the City of National City from the Beverage Container Recycling City/County Payment Program from the California Department of Resources Recycling and Recovery (CalRecycle) for FY21 to implement recycling projects and programs such as beverage recycling containers in city parks, clean-up activities, and educational materials; 2) authorizing the acceptance of the Beverage Container Recycling City/County Payment Program funds for $15,539 and the establishment of the Trash Rate Stabilization Fund appropriation of $15,539 and corresponding revenue budget for the implementation of recycling projects and programs. (Engineering/Public Works) 12. Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #122017-FSC with Haaker Equipment Company for the purchase and build -out of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck in an amount not -to -exceed $450,219.56. (Engineering/Public Works) 13. Resolution of the City Council of the City of National City waiving the bid process pursuant to section 2.60.260 of the National City Municipal Code and authorizing the Mayor to execute a three year agreement with eSCRIBE 8 of 355 Software Ltd. in the total not -to -exceed amount of $96,045 to procure and support eSCRIBE Agenda Management Software.(IT) 14. Resolution of the City Council of the City of National City amending City Council Policy 110 entitled "Display of Flags". (City Manager) 15. Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from October 1, 2021 thru October 31, 2021 with no waiver of fees. (Community Development) 16. Investment Report for the quarter ended June 30, 2021. (Finance) 17. Warrant Register #1 for the period of 6/30/21 through 7/6/21 in the amount of $1,458,359.66. (Finance) 18. Warrant Register #2 for the period of 7/7/21 through 7/13/21 in the amount of $1,643,847.55. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS NON CONSENT RESOLUTIONS 19. Resolution of the City Council of the City of National City setting the property tax rate for the Library General Obligation Bonds for fiscal year 2022. The rate remains the same as previous year at 0.59 cent per $100 of assessed valuation. (Finance) NEW BUSINESS 20. Resolution of the City Council of the City of National City approving the National City Age -Friendly Action Plan. (Housing Authority) 21. Report on the Balanced Plan, the Maritime Clean Air Strategy (MCAS), and other Port District matters related to National City. Staff recommends sending the attached letter to the San Diego Board of Port Commissioners (BPC) to make a formal request for American Rescue Plan Act (ARPA) funds to support the Balanced Plan and MCAS. (City Manager) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY C. REPORTS 9 of 355 STAFF REPORTS 22. City Manager Report. (City Manager) MAYOR AND CITY COUNCIL CLOSED SESSION CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - September 7, 2021 - 6:00 p.m. - Council Chambers - National City, California. 10 of 355 The following page(s) contain the backup material for Agenda Item: Introduction of 2021- 2022 Miss National City Court. (Library and Community Services Department) Please scroll down to view the backup material. 11 of 355 Item # August 17, 2021 INTRODUCTION OF 2021-2022 MISS NATIONAL CITY COURT (Library and Community Services Department) 12 of 355 The following page(s) contain the backup material for Agenda Item: Introducing and Welcoming Dr. Mark Sanchez, New Superintendent/President of Southwestern College. Please scroll down to view the backup material. 13 of 355 Item # 08/17/21 Introducing and Welcoming Dr. Mark Sanchez, New Superintendent/President of Southwestern College 14 of 355 The following page(s) contain the backup material for Agenda Item: Sweetwater Union High School Mock Trial Program. (City Attorney's Office and San Diego La Raza Lawyers Association) Please scroll down to view the backup material. 15 of 355 Item # 08/17/21 SWEETWATER UNION HIGH SCHOOL MOCK TRIAL PROGRAM PRESENTATION (City Attorney's Office and San Diego La Raza Lawyers Association) 16 of 355 The following page(s) contain the backup material for Agenda Item: Summary of May 2021 Workshop on Pepper Park Expansion. (Lesley Nishihira, Planning Director and Anna Buzaitis, Planning Program Manager, Port of San Diego) Please scroll down to view the backup material. 17 of 355 Item # 08/17/21 Summary of May 2021 Workshop on Pepper Park Expansion Lesley Nishihira, Planning Director Anna Buzaitis, Planning Program Manager Port of San Diego 18 of 355 Summary of May 6th Workshop on Pepper Park Expansion f PORTof SAN DIEGO August 17, 2021 Experiences Pepper Park Virtual Communit Workshop Brianne Page 19 of 355 Thursday, May 6, 2021 English, Spanish, Tagal Over 100 attendees PORT of SAN DIEGO 20 of 355 Project Overview- Goals Explore park features and recreation opportunities that will help transform Pepper Park into a resource that both National City residents and visitors will cherish for years to come. • Engage with the community and stakeholders in a collaborative format to design the future Pepper Park. Identify park features and amenities that leverage the waterfront location, balance the priorities of the Port and region, and reflect the local community's needs. PORT of SAN DIEGO 21 of 355 Well -Being Active Improvements Grassy Areas Waterfront Promenade ft Walking/Jogging Path Splash Pad Flex Spaces for Exercise PORTof SAN DIEGO 22 of 355 Passive Water Experiences Stepped Seating Deck Over Water Viewing Deck Waterfront Seating 5 y PORTof SAN DIEGO 23 of 355 Event Supporting Improvements Indoor/Outdoor Plaza Spaces Festival Space Food/Drink Building Group Picnic Areas PORTof f-* SAN DIEGO 24 of 355 Educational Improvements „Am 1-- \ 741400.11 ..,-0r2 i 4 -,, I. III Educational Signage Raised Viewing Platform Indigenous Peoples Signage - tat:anti tau, litataaary City Capital City land Watar Pavement Educational Art Historic Structures Unique Educational Signage PORTof SAN DIEGO 25 of 355 Access Improvements Local Connections (East/West 1-5) i Aquntk Center f Bayshore Blkoway 4 Boot Launch $ Pepper Park Regional Connections Active Transportation Improvements Regional Connections PORTof SAN DIEGO 26 of 355 What we heard WeI I -Being Active Improvements ▪ Splash pad • Preserve ©pen space where possible • Family -friendly, inclusive play equipment • Outdoor exercise equipment Passive Water Experiences • Beach/sandy areas • Connections to the water via boats, kayaks, ferries, etc,. • Waterfront promenade improvements (lighting, walking, access to water) 9 PORTof SAN DIEGO 27 of 355 What we heard Event Supporting Improvements • Support for kioskos (styled after those found in Mexico/Latin ▪ America) • Support for performance stages Interested in flexible space for special events and festivals Concerns over balance between structures and open space Educational Improvements • Recognize Kumeyaay history • Recognize other kinds of local history (i.e. Navy, Filipino Community, etc.) • Local art and cultural installations • Educational signage that covers diverse topics (history, water, flora, fauna) 10 PORTof SAN DIEGO 28 of 355 What we heard • 4441L. Access Improvements Active transportation improvements (walking, biking) Improved connections from City to Pepper Park (east/west access over/under Interstate 5) Water connections throughout the bay (ferries from Coronado, San Diego, and South Bay) • Conduct a parking demand study to determine parking supply • Preserve boat launch parking 11 �• PORTof SAN DIEGO 29 of 355 Videos & Transcripts Workshop presentation, video recordings & transcripts are posted online Additional comments were accepted via email for the following 2 weeks Workshop summary report was posted in June 2021 12 Summary of May 2021 Pepper Park Expansion Workshop On May 6, 2021, the San Diego Unified Port District (Port of San Diego) held workshop to solicit public input on the future expansion of Pe from 6-7:3opm on Zoom and was in English, with simultaneous interpretation e e d a virtual community PlanningPepper Park. The workshop was held informaional landscape dkcrpund presentation firm fir andTUA U efacGvettheworkshop and led participants through an Park and the activity ("breakout rooms") to solicit comments proposed 2.5-acre future opportunities T that wparticipation help transformresponse the existing Peppers high via h over n email participants. rwoIn addition to soliciting Icomments t'theaoandworkshop,Comments rate were wrs high, received at the workshoopk and commg ents eivedworkshop. This summary document Cludes comments olicited p Comments received via email. Two weeks in advance of the workshop, an informational flier was posted to the Port's website to provide background information and a preview of topics that would be discussed at the workshop. informational filer is included as Attachment 1 to this Workshop summary. The following workshop summary The the breakout room activity. The commentsDrredby d at five 5 to help understand priority to shop are org) anized areas discussed o 01 San Diego to developa pits. This important feedback will be reviewed anrzed by recurring themes Satreaeg on that appropriate recommendations for the subsequent and used park design. ryuent ark design by the Port of P 8 phases and public h_ ft_ Well -Being Active improvements (Things to play on or to exercise with) Question: What kinds of play, exercise, and well-being features would you like to see? Passive Water Experiences (A place to experience the water) Question: What kinds of waterfront features that allow you to experience the water's edge would you like to see? Event Supporting Improvements (Things to do) Question: What kinds of features that support local events and social gather- ings would you like to see? Educational improvements (Learning from history and the environment) Question: What kinds of educational features would you like to see? Access Improvements (The Tourney here) Question. What kinds of access improvements would you like to see? ktua Y PORTof SAN DIEGO 30 of 355 Next Steps and Contact Info Finalizing Environmental Impact Report (EIR) for public review Anticipated approval of EIR and Port Master Plan Amendment (PMPA) in early 2022 Anticipated Coastal Commission approval of PMPA in late 2022/early 2023 Stay in touch! Please visit the Port website to sign up and receive project updates: ✓ http://www.portofsandiego.orq/projects/national-city-bayfront National City Bayfront PORTRf SAN DECO The National City Bayfront IS made up of 273 acres of waterfront land and 167 acres of water and includes the National City Marine Terminal, Pepper Park. Prey 32 Manna. the Aquatic Center and many pieces of valuable public art. The National City Mari. District refers to the approximately 60-acre area in and around Pier 32 Marina, including Pepper Part S1GM OP HERE FOR ENA. uPOATES 1 1 13 If you have any questions, please contact Anna Buzaitis: (619) 686-7263 abuzaitiportofsandiego.orq PORTof SAN DIEGO 31 of 355 Summary of May 6th Workshop on Pepper Park Expansion f PORTof SAN DIEGO August 17, 2021 Experiences 32 of 355 The following page(s) contain the backup material for Agenda Item: Rescinding prior City Council action regarding formation of an Ad -Hoc Sub -Committee taken at the August 3, 2021 City Council Meeting. (City Clerk). Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 33 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Rescinding prior City Council action regarding formation of an Ad -Hoc Sub -Committee taken at the August 3, 2021 City Council Meeting (City Clerk). PREPARED BY: ',Shelley Chapel, MMC, Deputy City Clerk I DEPARTMENT: PHONE: (619) 336-7328 City Clerk's Office APPROVED BY: ,S C &e# ekoe'' EXPLANATION: At the August 3, 2021 City Council meeting, City Council approved a motion (3-2) made by Mayor Sotelo-Solis to form an Ad -Hoc Committee composed of the Mayor and Vice -Mayor Rodriguez to discuss community benefit agreements. The motion was made during Mayor and City Council Discussion on the agenda. This action typically is publicly noticed and appointments formally made under Interviews and Appointments on the agenda. To fully comply with the Brown Act, staff recommends rescinding the prior City Council Action regarding formation of an Ad -Hoc Sub -Committee taken at the August 3, 2021 City Council Meeting. This is formal repeal of City Council action only. Future discussion of ad -hoc appointments should occur under Interviews and Appointments. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends City Council rescind prior City Council Action taken at the August 3, 2021, City Council Meeting. BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: None. 34 of 355 The following page(s) contain the backup material for Agenda Item: Project Labor Standards and Policies — Ad Hoc Committee Appointment. (City Clerk) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 35 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Project Labor Standards and Policies — Ad Hoc Committee Appointment (City Clerk's Office). PREPARED BY: ',Shelley Chapel, MMC, Deputy City Clerk PHONE: (619) 336-7328 DEPARTMENT: City Clerk's Office APPROVED BY: SSie&.�ery eoe€ EXPLANATION: The Mayor proposes to create an Ad Hoc Committee entitled the Project Labor Standards and Policies Ad -Hoc Committee, with appointment of two (2) City Councilmembers to the Committee. The Committee will meet for a limited term of less than one year and for a specified topic only. The topic would include discussion of community benefit agreements. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Mayor to appoint with City Council concurrence. BOARD / COMMISSION RECOMMENDATION: n/a ATTACHMENTS: None. 36 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Purpose To establish guidelines governing the flying of the following 15 flags: • United States of America • State of California • City of National City • Army • Navy • Marine Corps • Air Force • United States Coast Guard • POW • Army Retired • Navy Retired • Air Force Retired • World War II Commemorative • Korea War Veterans • Vietnam Veterans • Mourning Flag • Gay Pride Flag • Juneteenth Flag • Kumeyaay-Diegueno Flag Policy The City of National City observes the following protocol with respect to the display of the flags. 1) The flags will be displayed from sunrise to sunset unless properly lighted. 2) The flags will be hoisted briskly and lowered ceremoniously. 3) The flags will not be displayed on days when the weather is inclement, except when an all-weather flag is displayed. 4) The City Manager is authorized to display at City buildings the United States flag at half-staff in accordance with the rules set forth below and at such times as the President of the United States, the Governor of the State of California, or a request by the City Manager, and concurrence by the Mayor with notification to the City Council.. 37 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 a) Thirty days from the death of a President or former President. b) Ten days from the day of death of a Vice -President, Chief -Justice of the U.S. Supreme Court or the Speaker of the House of Representatives. c) The day of death and on the following day for a United States Senator or Representative, the Governor of the State of California, and any elected official of the City of National City. d) On the closest working day to the date of internment for an employee of the City of National City. 5) The flags will be flown at half-staff on the following days: a) Peace Officers Memorial Day, May 15th, unless that day is also Armed Forces Day (sunrise to sunset). b) Memorial Day, last Monday in May, sunrise to noon, only then raised briskly on the top of the staff until sunset, in honor of the nation's battle heroes. c) Patriot Day, September 11, sunrise to sunset. d) Pearl Harbor Remembrance Day, December 7, sunrise to sunset. e) National Firefighters Memorial Day, rotating date in October, typical a Sunday (sunrise to sunset). When flying the flags at half-staff, the flags will be hoisted to the peak for an instant and then lowered to the half-staff position. 6) At Kimball Bowl, the United States, State of California, and the City of National City flags will be flown 24 hours, 7 days a week, except in the case of inclement weather. These flags shall be lighted during night time hours. 7) All locations will fly the United States and the State of California flags on the holidays listed below. In addition, the Kimball Bowl will fly other flags on certain holidays as listed below: a) Inauguration Day - January 20th b) President Day — 3rd Monday in February c) Armed Forces Day — 3rd Saturday in May (Ceremonial flags will be flown at 38 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Kimball Bowl) d) Memorial Day - the last Monday in May (Ceremonial flags will be flown at Kimball Bowl) e) Flag Day - June 14 (Ceremonial flags will be flown at Kimball Bowl) f) Independence Day - July 4 (Ceremonial flags will be flown at Kimball Bowl) g) Labor Day- 1st Monday in September h) California Admission Day -September 9 i) Patriot Day - September 11 (Ceremonial flags will be flown at Kimball Bowl) j) Veterans Day - November 11 (Ceremonial flags will be flown at Kimball Bowl) k) Pearl Harbor Day - December 7 (Ceremonial flags will be flown at Kimball Bowl) I) Other days that may be proclaimed by the President of the United States 8) Mourning Flag The Mourning Flag is to be flown at Fire Stations only, the manner of which is outlined by Fire Department Policy. 9) Community Flags The City Manager is authorized to display the following community flags at select City buildings. The flags are to be flown below the United States and California State flags, unless flown on a separate flag pole. • Gay Pride Flag — to be flown during the month of June. • Juneteenth Flag — to be flown on June 19 annually. • Kumeyaay-Diegueno Flag — to be flown during the month of November. City Manager is also authorized to display any of the designated flags under this policy for a limited period of time, to commemorate a special event related to the designated flag, contingent upon concurrence by the Mayor and with notification to the City Council. 10) The following departments are responsible for raising and lowering the flags at the listed locations, if flags are flown at those locations: a) Las Palmas Park - Public Works Department b) Las Palmas Municipal Pool - Public Works Department b) Library - Public Works Department c) Civic Center - Public Works Department d) Police Department - Public Works Department e) Fire Department (Stations# 31 and# 34) - Fire Department f) Kimball Bowl - Public Works Department g) Kimball Recreation Center- Public Works Department 39 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Related Policy References Public Law 94-344 — Federal Flag Code. United States Veteran's Administration Flag Code: California State Governor Flag Code: Office of the President of the United States Prior Policy Amendments: June 15, 2021 (Resolution No. 2021-93) September 18, 2001 (Resolution No. 2001-140) August 7, 2007 (Resolution No. 2007-187) December 2, 2008 (Resolution No. 2008-256) June 11, 2013 (Revised — No Resolution — Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147) October 18, 2016 (Resolution No. 2016-168) 40 of 355 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 41 of 355 Item # 08/17/21 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES OR RESOLUTIONS THAT ARE HAVING A PUBLIC HEARING CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES OR RESOLUTIONS SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 42 of 355 The following page(s) contain the backup material for Agenda Item: Approval of City Council, Community Development and Housing Authority of the City of National City Virtual Regular Meeting Minutes: June 1, 2021; and City Council of the City of National City Virtual Special Meeting Minutes: June 1, 2021. (City Clerk) Please scroll down to view the backup material. 43 of 355 Item # 08-17-2021 APPROVAL OF MEETING MINUTES CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY: Virtual Regular Meeting Minutes: June 1, 2021 CITY COUNCIL OF THE CITY OF NATIONAL CITY: Virtual Special Closed Session Meeting Minutes: June 1, 2021 (City Clerk) 44 of 355 +- CALIFORNIA -4 NATIONAL CITY .COAPOAAT ED MINUTES OF THE VIRTUAL REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY June 1, 2021 This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting. The Agenda Items were considered in the order presented. A. CITY COUNCIL CALL TO ORDER The meeting was called to order at 6:11 p.m. by Mayor Sotelo-Solis. ROLL CALL Councilmembers present: Bush, Morrison, Rios, Rodriguez, Sotelo-Solis Other Elected Officials present: Beauchamp, Molina Administrative Officials present: Raulston, Winney, Bell, Chapel, Torres, Gilman, Williams, Davis, Meteau, Denham, Drew, Duong, Gamwell, Gilman, Maxilom, Vergara, Aguirre, Olson, Yano, Parra, Barrera, Valdez, and Tellez. Interpretation in Spanish provided by Carlos Diaz and Luisa Diaz de Leon. PLEDGE OF ALLEGIANCE TO THE FLAG Assistant City Manager Winney led the Pledge of Allegiance. Mayor Sotelo-Solis announced the passing of Co -Founder of EDCO Mr. Ed Burr, the meeting will be adjourned in his honor. PUBLIC COMMENTS Mayor Sotelo-Solis introduced City Clerk Molina who summarized the process for acceptance of live public comment. Mayor Sotelo-Solis reduced comments to two (2)-minutes. Four (4) spoken public comments were heard: Barbara Gordon (Cannabis), Peggy Walker (Cannabis), Kelly McCormick (Cannabis), and Becky Rapp (Cannabis). Page 1 of 10 45 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 Four (4) written comments were received and read into the record: Ted Godshalk (Public Meetings), Joan Rincon (Homelessness), Jim Traweek (Stop Street Racing), and Judi Strang (Marijuana). PROCLAMATIONS AND CERTIFICATES — No agenda items. AWARDS AND RECOGNITIONS 1. Introduction of New Employee - Gabriela M. Torres, Deputy City Attorney. Mayor Sotelo-Solis introduced City Attorney Bell who introduced Gabriela M. Torres, Deputy City Attorney. PRESENTATIONS 2. Citywide Communications Update. Mayor Sotelo-Solis introduced Assistant City Manager Tony Winney, Management Analyst II Lauren Maxilom, and RMG Communications President/CEO Rachel McGuire who provided the report, and PowerPoint presentation titled "Communications Update". Public Comment: None Received and filed. 3. Community and Police Relations Commission (CPRC) 2018, 2019 and 2020 Annual Reports. Community Service Month Recap. Mayor Sotelo-Solis introduced Mike Lesley, CPRC Chair, and Management Analyst II Maxilom who provided the report and PowerPoint Presentation titled "City of National City Community & Police Relations Commission (CPRC) 2018, 2019, and 2020 Annual Reports". Public Comment: None Received and filed. INTERVIEWS / APPOINTMENTS 4. Appointments: City Boards, Commissions and Committees - City Council Appointment. Mayor Sotelo-Solis introduced City Clerk Molina who gave the report and recited City Council Policy #107 Section D8 regarding the interview process. Civil Service Commission: Fulfill the remainder of the term for Commissioner Fred Puhn who resigned on April 7, 2021. One (1) vacancy for a term through September 30, 2022. The City Council considered one (1) applicant for this position. Page 2 of 10 46 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 City Council conducted public interview one (1) applicant: Javier Alvarado. Public Comment: None ACTION: Motion by Councilmember Morrison, seconded by Vice -Mayor Rodriguez, to appoint applicant. Alvarado to the Civil Service Commission. Substitute Motion by Councilmember Rios, seconded by Councilmember Bush, to reopen the vacancy for 30 days. Ayes: Bush, Rios, Sotelo-Solis Nayes: Morrison, Rodriguez Motion carried by 3 to 2 votes. REGIONAL BOARDS AND COMMITTEE REPORTS Mayor Sotelo-Solis reported on the SANDAG 2021 Regional Plan. Councilmember Rios reported on San Diego County Water Authority's and Sweetwater Authority's budgets. Councilmember Bush reported on Air Pollution Control District's support of CA State Bill 743 concerning vehicle emissions. The Bayshore Bikeway Working Group will hold a bike ride to commemorate Juneteenth. Councilmember Morrison announced that his next committee meeting is planned for June 24, 2021. Vice -Mayor Rodriguez announced that the next Wastewater JPA meeting is planned for Thursday. Port Commissioner Sandy Naranjo provided a report on the business of the Port of San Diego. CONSENT CALENDER Mayor Sotelo-Solis announced that Item 12 was pulled for public comment. Councilmember Bush recused himself from Item 12 due to a conflict of interest and left the virtual meeting ITEM PULLED FROM CONSENT CALENDER FOR PUBLIC COMMENT AND DISCUSSION: 12. Adopted Resolution 2021-57. Resolution of the City Council of the City of National City authorizing the City Manager to execute an Affordable Housing and Sustainable Communities ("AHSC") Implementation and Mutual Indemnity Agreement with the Metropolitan Area Advisory Committee on Anti -Poverty of San Diego County, Inc. (MAAC Project), a 501(c)3 non-profit organization, for the City's implementation of transportation infrastructure or transit -related amenities with a total budget of $6,750,000 within the vicinity of a proposed 400-unit affordable housing project at 233 Roosevelt Avenue in National City. Page 3 of 10 47 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 Public Comment: One (1) written comment was received and read into the record: Joan Rincon. Six (6) spoken public comments were heard: Christopher Allen, Jesse Garcia, Victor Diaz, Javier Santizo, Francisco Pena, and Doug Hicks. Council asked clarifying questions. Responses were provided by Roberto Yano, Bob Cummings, Arnulfo Manriquez, and Matt Capuzzi. ACTION: Motion by Vice -Mayor Rodriguez, seconded by Councilmember Morrison, to approve the Resolution, Item 12. Motion carried by 4 to 1 votes with Councilmember Bush recusing. Councilmember Bush returned to the virtual meeting at 8:32 p.m. Public Comment for Items 5-11 and 13-18: None. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Bush, to approve the Consent Calendar Items 5 through 11 and 13 through 18. Motion carried by unanimous vote. 5. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. 6. Approval of City Council and Community Development Commission - Housing Authority of the City of National City Virtual Regular Meeting Minutes: April 20, 2021, and City Council of the City of National City Virtual Special Meeting Minutes April 20, 2021. 7 Adopted Resolution 2021-52. Resolution of the City Council of the City of National City supporting increased broadband access to bridge the digital divide throughout the San Diego region. 8. Adopted Resolution 2021-53. Resolution of the City Council of the City of National City approving City Attorney's request for authority to participate in the San Diego County Bar Association's Diversity Pledge. 9. Adopted Resolution 2021-54. Resolution of the City Council of the City of National City authorizing the City Manager to execute a Termination of a Notice of Assurances to the State of California of the Use of Property and/or the State of California's Right of Recapture for Kimball Highlands located at 1221 "D" Avenue. 10. Adopted Resolution 2021-55. Resolution of the City Council of the City of National City authorizing the City Manager to execute a Termination of a Notice of Restriction on Real Property located at 1320 Highland Avenue. 11. Adopted Resolution 2021-56. Resolution of the City Council of the City of National City authorizing the City Manager to execute and accept a Quit Claim Deed that reverts the recording of a Grant Deed on May 13, 2021 for the property located at 140 West 18th Street, National City; and authorizing the City Manager to execute and accept a Grant Deed previously approved by City Resolution 2021-36 at the close of escrow on or before June 30, 2021. Page 4 of 10 48 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 13. Adopted Resolution 2021-58. Resolution of the City Council of the City of National City authorizing the installation of "No Truck Parking" signage on the east side of Highland Avenue, north of E. 2nd Street, to increase parking turnover for customers and employees of the nearby businesses and to enhance street safety (TSC No. 2021-07). 14. Adopted Resolution 2021-59 Resolution of the City Council of the City of National City authorizing the installation of a blue curb disabled persons parking space with sign in front of the residence located at 1540 Harding Avenue (TSC No. 2021-08). 15. Adopted Resolution 2021-60. Resolution of the City Council of the City of National City authorizing the installation of a Stop Control sign for the three T-intersections within the neighborhood bounded by "G" Avenue, between E. 19th Street and E. 22nd Street (TSC No. 2021-09). 16. Adopted Resolution 2021-61. Resolution of the City Council of the City of National City authorizing the installation of red curb "No Parking" at the intersection of Earle Drive and E. 16th Street in order to enhance safety and visibility for drivers exiting Earle Drive onto E. 16th Street (TSC No. 2021-10). 17. Ratified Warrant Register #42 for the period of 4/14/21 through 4/20/21 in the amount of $2,346,196.31. (Finance) 18. Ratified Warrant Register #43 for the period of 4/21/21 through 4/27/21 in the amount of $1,139,452.53. (Finance) Mayor Sotelo-Solis called for a recess at 8:33 p.m. Meeting was reconvened at 8:46 p.m. with all members present. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 19. Adopted Ordinance No. 2021-2489. Public Hearing, second reading and adoption of an Ordinance of the City Council of the City of National City amending National City Chapter 9.52 of the National City Municipal Code regarding the Mandatory Commercial and Residential Recycling Program according to SB 1383. City Clerk Molina read the title of the Ordinance into the record. Mayor Sotelo-Solis introduced Director of Public Works Yano. There was no report. Mayor Sotelo-Solis opened the Public Hearing at 8:47 p.m. Public Comment: None. ACTION: Motion by Councilmember Rios, seconded by Councilmember Morrison, to close the Public Hearing at 8:47 p.m. Motion passed by unanimous vote. ACTION: Motion by Councilmember Rios, seconded by Councilmember Morrison, to adopt the Ordinance. Motion passed by unanimous vote. Page 5 of 10 49 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 20. Adopted Resolution No. 2021-62. Public Hearing and adoption of a Resolution of the City Council of the City of National City confirming the costs of Weed Abatement and Approving the report and account for such, after having considered any objections or protests; pursuant to National City Municipal Code Chapters 1.36 (Abatement of Public Nuisances) and 9.12 (Abatement of Weeds and other Fire Hazards). City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced Chief of Emergency Services Parra and Deputy Fire Marshall Drew who provided the report. Councilmembers asked clarifying questions. Staff provided responses. Mayor Sotelo-Solis opened the Public Hearing at 8:54 p.m. Public Comment: None. ACTION: Motion by Councilmember Rios, seconded by Councilmember Morrison, to close the Public Hearing at 8:55 p.m. Motion passed by unanimous vote. ACTION: Motion by Councilmember Rios, seconded by Councilmember Morrison, to adopt the Resolution. Motion passed by unanimous vote. 21. Adopted Resolution No. 2021-63. Public Hearing and adoption of a Resolution of the City Council of the City of National City confirming the assessment and ordering the levy for Landscape Maintenance District No. 1 (Mile of Cars) for Fiscal Year 2020/21. City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced Principal Planner Reeder who provided an overview. Mayor Sotelo-Solis opened the Public Hearing at 8:58 p.m. Public Comment: None. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Bush, to close the Public Hearing at 8:58 p.m. Motion passed by unanimous vote. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Rios, to adopt the Resolution. Motion passed by unanimous vote. NON CONSENT RESOLUTIONS 22. Adopted Resolution No. 2021-64. Resolution of the City Council of the City of National City authorizing the Mayor to enter into a Memorandum of Agreement with the County of San Diego by and through its Health and Human Services Agency (HHSA) Mobile Crisis Page 6 of 10 50 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 Response Team (MCRT) for broad range of health and social services to community residents including trauma -informed behavioral health services. City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced City Manager Raulston who gave the report. Cecily Thorton- Stearns with HHSA and Chief Tellez provided information and addressed questions by Councilmembers. Public Comments: None. ACTION: Motion by Councilmember Bush, seconded by Councilmember Rios, to adopt the Resolution. Motion passed by unanimous vote. 23. Adopted Resolution No. 2021-65. Resolution of the City Council of the City of National City approving a Second Amendment to the Agreement with West Coast Arborists, Inc. for grant coordination services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to September 30, 2023, and authorizing the Mayor to execute the Agreement. City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced Director of Public Works Yano who provided the report and PowerPoint presentation titled "CAL -FIRE — National City Urban Forest Expansion & Improvement Project — Item 23 and Item 24" and addressed questions by Councilmembers. Public Comment: None. ACTION: Motion by Councilmember Bush, seconded by Councilmember Rios, to adopt the Resolution. Motion passed by unanimous vote. 24. Adopted Resolution No. 2021-66. Resolution of the City Council of the City of National City approving a Second Amendment to the Agreement with West Coast Arborists, Inc. for tree planting services for a CAL FIRE Urban and Community Forestry Grant awarded to the City of National City, extending the term of the Agreement to September 30, 2023, and authorizing the Mayor to execute the Agreement. City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced Director of Public Works Yano who provided the report. Public Comment: None. ACTION: Motion by Councilmember Bush, seconded by Councilmember Morrison, to adopt the Resolution. Motion passed by unanimous vote. 25. Adopted Resolution No. 2021-67. Resolution of the City Council of the City of National City adopting the 24th Street Transit -Oriented Development Overlay (TODO) Plan. (Applicant City -Initiated) (Case File 2021-07). Page 7 of 10 51 of 355 City of National City - City Council Regular Meeting Minutes June 1, 2021 City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced Principal Planner Reeder who provided the report and PowerPoint Presentation titled "24th Street TODO Transit Oriented Development Overlay". The project team included Monique Chen, Diego Velasco, Andrew Prescott, Ted Smith, and Kristin Blackson. The team addressed questions and comments from the Councilmembers. Public Comment: One (1) spoken public comment was heard: Javier Padilla. Three (3) written comments were received and read into the record: Bradley Bang, Danny Serrano, and Alicia Sanchez. ACTION: Motion by Councilmember Rios, seconded by Councilmember Bush, to include amended language "When evaluated as part of focus General Plan update process it must not displace and/or gentrify existing community members and/or create incompatible new land uses. The Housing policy also," and adopt the Resolution as amended. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nayes: Morrison Motion carried by 4 to 1 votes. 26. Adopted Resolution No. 2021-68. Resolution of the City Council of the City of National City adopting a budget for fiscal year 2022. Mayor Sotelo-Solis read the title of the Resolution into the record. There was no report. City Manager Raulston addressed questions by Councilmembers. Public Comment: None. ACTION: Motion by Councilmember Rios, seconded by Councilmember Morrison, to adopt the Resolution. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nayes: Morrison Motion carried by 4 to 1 votes. Mayor Sotelo-Solis recognized the time and asked if the City Council members would agree to extend the meeting past the 10:30 p.m. mark to complete the agenda items. ACTION: Motion by Councilmember Rios, seconded by Mayor Sotelo-Solis, to extend the meeting to complete the last three (3) items. Friendly Amendment by Councilmember Morrison, seconded by Vice -Mayor Rodriguez, to end the meeting by 11:00 p.m. Ayes: Morrison, Rodriguez Nayes: Bush, Rios, Sotelo-Solis Motion failed by 2 to 3 votes. Original motion by Councilmember Rios, seconded by Mayor Sotelo-Solis. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nayes: Morrison Motion carried by 4 to 1 votes. Page 8 of 10 52 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 NEW BUSINESS 27. National City Chamber of Commerce COVID-19 Economic Recovery Proposal. City Manager Raulston introduced Chad Matkowski, President and CEO, National City Chamber of Commerce who provided a report and PowerPoint presentation titled "Proposal for COVID-19 Economic Recovery." City Councilmembers asked clarifying questions and Mr. Matkowski provided responses. Received and filed. 28. Discussion on City Council Policy No. 110 entitled "Display of Flags". Mayor Sotelo-Solis introduced City Manager Raulston who provided the report. Public Comment: Five (5) written comments were received and read into the record all regarding the Pride Flag: Nadia Kean-Ayub, Moon Coyote, Bradley Bang, Elaine Lewis, Zachary Gomez. ACTION: Motion by Mayor Sotelo-Solis, seconded by Councilmember Bush, to add the Firefighter Mourning Flag to be flown at Fire Stations only, and Gay Pride Flag to be flown during the month of June to the policy. Friendly Amendment by Councilmember Bush to add the Juneteenth Flag to be flown on June 19 annually, and the flag honoring the Kumeyaay- Diegueno Flag be flown during the month of November to the policy. Maker of the original motion accepted. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nayes: Morrison Motion carried by 4 to 1 votes. B. COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY No agenda items. C. REPORTS STAFF REPORTS 29. Update on City Sponsored Events. Interim Director of Community Services Audrey Denham provided the report. Received and filed. 30. City Manager Report. City Manager Raulston commented on the availability of COVID-19 vaccines for the community. Assistant City Manager Winney provided an update on the homelessness response and future programming specific to those encampments along the 805 Corridor. Page 9 of 10 53 of 355 City of National City — City Council Regular Meeting Minutes June 1, 2021 Received and filed. MAYOR AND CITY COUNCIL City Clerk Molina wished everyone a happy Pride month. City Treasurer Beauchamp commended the City Manager and the Chief of Police for their actions today. Councilmember Morrison commented on the potential for restaurants to lease of outdoor public space. Councilmember Bush provided details on the Juneteenth bike ride hosted by Major Taylor Cycling Club. Councilmember Rios announced the program at St Anthony's church that provides resources to new and expectant mother. It is accepting donations. Also, she commended City Attorney Bell for the recorded trainings on Social Media and the Brown Act. Vice -Mayor Rodriguez provided comments on the origins of Pride month. Mayor Sotelo-Solis wished everyone a happy Pride month. She provided comments on a call to action to reach out to state legislators to prioritize allocation of resources for homelessness services. She provided an update on the ad -hoc committee on lowriders and the cruising ordinance. CLOSED SESSION CLOSED SESSION REPORT City Attorney Bell reported that there was no action or direction provided by City Council. ADJOURNMENT Mayor Sotelo-Solis adjourned the meeting in memory of EDCO Co -Founder Mr. Ed Burr. The meeting was adjourned to the next Virtual Regular Meeting of the City Council and Community Development Commission — Housing Authority of the City of National City, California to be held Tuesday, June 15, 2021, at 6:00 p.m. via teleconference. The meeting adjourned at 11:42 p.m. Luz Molina, City Clerk The foregoing minutes were approved at the Regular Meeting of August 17, 2021. Alejandra Sotelo-Solis, Mayor Page 10 of 10 +-- CALIFORNIA NATIONAL c mm iNCsOAPOJAAT84 v MINUTES OF THE VIRTUAL SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY June 1, 2021 The meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic. OPEN SESSION CALL TO ORDER The meeting was called to order at 4:30 p.m. by Mayor Sotelo-Solis. ROLL CALL Councilmembers present: Bush, Morrison, Rios, Rodriguez, Sotelo-Solis Administrative Officials present: Raulston, Winney, Bell, Munoz, Gomez Consultants: Stark PUBLIC COMMENT None CLOSED SESSION Members retired into Closed Session at 4:33 p.m. and returned at 4:43 p.m. with all members present. 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Existing Litigation under Government Code Section 54956.9(d)(1) Name of Case: Affordable Housing Coalition of San Diego County v Drager, et al Sacramento County Superior Court Case No. 34-2012-80001158-CU-WM-GDS Members retired into Closed Session at 4:43 p.m. and returned at 6:00 p.m. with all members present. 2. PUBLIC EMPLOYEE EMPLOYMENT Government Code Section 54957 Performance Evaluation: City Manager CLOSED SESSION REPORT PROVIDED AT END OF REGULAR MEETING ADJOURNMENT Mayor Sotelo-Solis adjourned the meeting at 6:00 p.m. to the next Virtual Regular City Council meeting to be held immediately following via teleconference. Shelley Chapel, Deputy City Clerk The foregoing minutes were approved at the Regular Meeting of August 17, 2021 Alejandra Sotelo-Solis, Mayor 54 of 355 Page 1 of 1 55 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220(B) regarding sole source purchasing and authorizing the Mayor to execute a City of San Diego Office of Homeland Security Grant Subaward Amendment for the purchase of a FLIR Skywatch Tower for the Police Department; and 2) approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the FY19 Urban Area Security Initiative (UASI) Grant. (Police) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 56 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City 1) waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220(B) regarding sole source purchasing and authorizing the Mayor to execute a City of San Diego Office of Homeland Security Grant Subaward Amendment for the purchase of a FLIR Skywatch Tower for the Police Department; and 2) approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the FY19 Urban Area Security Initiative (UASI) Grant. (Police) PREPARED BY: Jose Tellez DEPARTMENT: Police PHONE: (619) 336-4510 APPROVED BY: EXPLANATION: See Staff Report. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: Expenditure Account: 282-411-951-518-0000 Public Safety Equipment Revenue Account: 282-11951-3498 - $220,000.00. No City match required. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. City of San Diego Office of Homeland Security Grant Subaward Amendment 2. Staff Report 3. Sole Source Memo 4. Resolution 57 of 355 City of San Diego Office of Homeland Security GRANT SUBAWARDAMENDMENT DATE Federal Grant # Project # DUNS# Ca1OES # GRANT NAM Amendment # Final Claim Due Date This amendment is between the City of San Diego Office of Homeland Security, hearafter called OHS, and the Grant Subrecipient: Subrecipient (Certification and Signature of Authorized Agent) By (Authorized Signature) Date Printed Name Title Address JIL Mail Original Signed form to OHS: 9601 Ridgehaven Court, MS 1101C, San Diego, CA 92123 For OHS use only I hearby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above Signature of OHS Program Manager Date 58 of 355 STAFF REPORT Resolution: Resolution of the City Council of the City of National City 1) waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220(B) regarding sole source purchasing and authorizing the Mayor to execute a City of San Diego Office of Homeland Security Grant Subaward Amendment for the purchase of a FLIR SkyWatch Tower for the Police Department; and 2) approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the FY19 Urban Area Security Initiative (UASI) Grant. (Police) Explanation: The FLIR SkyWatchTM Standalone Mobile Surveillance Tower is a towable surveillance platform purchased entirely with UASI grant funding and will serve as a regional asset for the South Bay. Two additional SkyWatch Towers are also being purchased with the grant and will be assigned to the North and East areas of San Diego County. This rapid deployment tower comes equipped with a two person, air conditioned cab, capable of being lifted to a height of 27 feet in 90 seconds. The onboard computer and DVR system control infrared cameras that can zoom and provide 360 degree recordable surveillance coverage. The infrared cameras provide the ability to record criminal acts at night or low light environments. It should be noted, the surveillance cameras can only be used in public settings. The SkyWatch Tower comes equipped with LED floodlights on every side that are capable of quickly illuminating the area around the tower in case of an emergency. An onboard public address (PA) system can be used to make announcements or give directions to personnel on the ground. The tower is on a trailer foundation and is deployed with the use of a vehicle equipped with a trailer hitch. Application: The SkyWatch Tower will be a valuable asset for the City of National City as it will enhance the safety of our residents, business owners, and visitors. The National City Police Department will deploy the SkyWatch Tower at special events such as the 4th of July celebration in Kimball Park, the Maytime Band Review, Mariachi Festival in Pepper Park, and any other scheduled events when large crowds are expected. The tower provides an elevated platform for police personnel to spot criminal acts, monitor crowd movements, and direct officers on the ground to areas of concern. The tower, with "Police" clearly visible on the exterior, will also act as a deterrent to crime even when it is not staffed. This feature will be beneficial when deploying the tower at the Plaza Bonita Mall, Walmart, or any other commercial 59 of 355 area in the city during the holiday shopping season when we typically experience a spike in vehicle thefts and burglaries. Although the SkyWatch Tower serves as a deterrent tool, it will not be used during public protests as it requires officers to be assigned as a protection detail. Large pieces of equipment and/or police vehicles are not deployed during protests for this reason. FLIR SkyWatch Tower Purchase: As allowed by National City Municipal Code Section 2.60.220 (B) - Open market procedure —Exception to bidding requirements, the purchase of a SkyWatch Tower from FLIR, a sole source provider. Funding for this purchase is being obtained from the City of San Diego Office of Homeland Security Grant Subaward Amendment for the FY19 Urban Area Security Initiative (UASI) Grant. The cost for the SkyWatch Tower is $220,000. Accordingly, staff recommends approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the FY19 Urban Area Security Initiative (UASI) Grant; and waiving the formal bid process pursuant to NCMC Section 2.60.220 (B) for the sole source purchase of a SkyWatch Tower for the National City Police Department. 2.60.220 - Open market procedure —Exception to bidding requirements: In any of the following instances, the city manager or purchasing agent may dispense with the requirements of bidding when any of the following applies, provided the circumstances are completely documented: B. The commodity, regardless of value, can be obtained from only one source. Sole source procurements may be used when there is only one source from which a particular commodity is available and there is no adequate substitute. Sole source procurement may also be used when it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet an urgent city procurement need. (Ord. 2262 § 1 (part), 2005) OFLIR June 10, 2021 Memo To: Sergeant Darren Pierson/National City Police Department From: Howard Schemer/FLIR In Re: Sky Watch Sole Source Memo Dear Sergeant Pierson: The World's Sixth Sense"' Please accept this letter as verification as Sole Source Original Equipment Manufacturer and seller of the SkyWatch Tower here in the U.S.A. SkyWatch is an exclusive product line manufactured by FLIR Detection, Incorporated, a division of FLIR Systems Inc. The SkyWatch tower is a mobile, platform -based surveillance tower that elevates to over 30 feet and is deployed by the DOD, Law Enforcement Agencies, US Customs and Border Protection for applications that include: Emergency Response, Flight Line Protection, Perimeter and High Crime Surveillance, Crowd Control, Special Events (i.e., Air Shows, VIP Protection, etc.), and more. In addition, the cameras we are offering are manufactured and produced by FLIR. All of the wiring and integration into the SkyWatch unit is proprietary and configured and designed by FLIR. Sergeant Pierson, please also note, our distributor, ADS, Inc, will be handling this purchase for us. In order to distinguish the SkyWatch product within the marketplace, the following distinguishable Salient Characteristics are listed below for the SkyWatch Single Person Gas Model you are considering: FLIR SkyWatch SG: Two Person (S) cab with gas (G) generator. 27700 SW Parkway Avenue, Wilsonville, OR 97070 USA [T] 503.498.3547 [T] 800.322.3731 [F] 503.498.3911 www.flir.com #FLIR Salient Characteristics • All Steel Construction • Unit shall have an arched ascent (Not a Scissor Lift) and descent mechanism with under cab safety camera to allow the cab operator to see people walking under the cab when it is deployed. Unit shall include a 7"monitor in cab for this safety camera • Onan Gasoline Generator with 20 Gallon Fuel Tank. • Run Time Approximately 24 Hours • Wind Speed Resistance of up to 60 MPH • Ground Level Entry • Shall be equipped with Shore Power Capability (30 amps) • Electrical Outlets inside Cab and Operational Compartment includes two GFI Outlets and One 12V Outlet • Four Limousine Tinted Windows • Blue Strobe Light • Descent Alarm • Four LED Flood Lights (One Per Each Side) • 15 BTU Air Conditioning System • Dual Hydraulic Pump Lifting System (Not a Scissor Lift!) • Solar Battery Charging System for Generator Start. • Command Desk • Wind Speed Meter • Two Swivel Chairs • Height -Cab Deployed: 30'6" • Approx. Gross Weight: 12,600 lbs. • Approx. Tongue Weight: 1260 lbs. • Deployed Outriggers: 19' • Length: Transport: 24'7" • Tow Ball: 2 5/16" • Cab Weight Capacity: 1,000+ lbs. • Height Transport Tow: 10'10" • Width Transport: 8'2" • Cab Width and Interior: 4'7"x6'7" • Cab Height Interior: 6'5" The World's Sixth Sense"' 27700 SW Parkway Avenue, Wilsonville, OR 97070 USA [T] 503.498.3547 [T] 800.322.3731 [P] 503.498.3911 www.flir.com *FLIR The World's Sixth Sense"' Company Relevant Experience • Over 960 Units Deployed Since 2002 • Heavily Used By US Military, Law Enforcement Agencies, US Customs and Border Protection • 25+ Year Product Development History Please let me know if there is any additional information I can be of help with. Kindest regards, Howard Schemer US Domestic Sales Account Director 27700 SW Parkway Avenue, Wilsonville, OR 97070 USA [T] 503.498.3547 [T] 800.322.3731 [F] 503.498.3911 www.flir.com NAT' CALIFORNIA C( INCORPORATED .._ FLIR Skywatch Mobile Surveillance Tower Purchased using FY 19 Urban area security initiative (UASI) Grant Funding 1 CALIFORNIA �+ NATIONAL CITY* y1 yy!=e!. F Mobile Platform Based Surveillance Tower Regional asset for the South Bay. Two person, air conditioned cab, capable of rapid deployment and set up. Integrated onboard computer and VR system that controls infrared cameras, which can zoom and provide 360 degree recordable surveillance coverage. Integrated flood lights and public address system. 2 NALTIONAL C �l'�COI P[yetillED Deployment Considerations Elevated platform provides a birds eye view for the rapid coordination of officer deployment on the ground. Provide enhanced public safety during special events (i.e. 4th of July, Mariachi Festival). ❖ Powerful crime deterrent when utilized in commercial parking lots during the busy holiday shopping season (i.e. Plaza Bonita Mali, Walmart). 3 CALIFORNIA ' NATIONALCITY 1D31 Limitations Requires a ground level security detail making it impractical for deployment during civil unrest. Cannot be deployed during foul weather conditions or high wind warnings. 4 67 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, 1) WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.220(B) REGARDING SOLE SOURCE PURCHASING AND AUTHORIZING THE MAYOR TO EXECUTE A CITY OF SAN DIEGO OFFICE OF HOMELAND SECURITY GRANT SUBAWARD AMENDMENT FOR THE PURCHASE OF A FLIR SKYWATCH TOWER; AND 2) APPROVING THE ESTABLISHMENT OF APPROPRIATIONS AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $220,000 FOR A NEW TOTAL OF $230,000 TO THE REIMBURSABLE GRANT CITYWIDE ACCOUNT FOR THE FY19 URBAN AREA SECURITY INITIATIVE (UASI) GRANT WHEREAS, the FLIR SkyWatch Standalone Mobile Surveillance Tower ("SkyWatch Tower") is a towable surveillance platform to be purchased entirely with Urban Area Security Initiative ("UASI") grant funding and will serve as a regional asset for the South Bay; and WHEREAS, the National City Police Department will deploy the SkyWatch Tower at special events such as the 4t" of July celebration in Kimball Park, the Maytime Band Review, Mariachi Festival in Pepper Park, and any other scheduled events when large crowds are expected to enhance the safety needs of our residents, business owners, and visitors; and WHEREAS, Section 2.60.260(B) of the National City Municipal Code Section 2.60.220 (B) - Open market procedure —Exception to bidding requirements provides that the City Manager or purchasing agent may dispense with the requirements of bidding when any of the following applies, provided the circumstances are completely documented: the commodity, regardless of value, can be obtained from only one source; Sole source procurements may be used when there is only one source from which a particular commodity is available, and there is no adequate substitute; or Sole source procurement may also be used when it is clear that competitive bidding will not produce any competitive advantage or would be impractical or not meet an urgent city procurement need; and WHEREAS, funding for this purchase is being obtained from the City of San Diego Office of Homeland Security Grant Subaward Amendment for the Fiscal Year 2019 UASI Grant; and WHEREAS, City staff recommends waiving the formal bid process pursuant to National City Municipal Code Section 2.60.220 (B) for the purchase of a SkyWatch Tower for the National City Police Department and approving the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the Fiscal Year 2019 UASI Grant. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Waives the formal bid process pursuant to National City Municipal Code Section 2.60.220(B) regarding sole source purchasing and authorizes the Mayor to execute a City of San Diego Office of Homeland Security Grant Subaward Amendment to purchase a FLIR SkyWatch Tower for the National City Police Department. 68 of 355 Resolution No. 2021 — Page Two Section 2: Approves the establishment of appropriations and corresponding revenue budget in the amount of $220,000 for a new total of $230,000 to the Reimbursable Grant Citywide account for the Fiscal Year 2019 UASI Grant. Section 3: The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOPTED this 17th day of August, 2021. Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 69 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the Mayor to execute an Agreement between the City of San Diego Office of Homeland Security and the City of National City, and authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the FY20 Urban Area Security Initiative (UASI) Grant Funds for the reimbursable grant purchase of training, exercises, and conferences for the Police and Fire Department. (Fire) Please scroll down to view the backup material. 70 of 355 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City approving the Mayor to execute an Agreement between the City of San Diego Office of HomelandSecurity and the City of National City, and authorizing the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the FY20 Urban Area Security Initiative (UASI) Grant Funds for the reimbursable grant purchase of training, exercises, and conferences for the Police and Fire Department. (Fire) (' PREPARED BY: Frank Parra DEPARTMENT: Fir PHONE: 019) 33 -4 81 APPROVED BY: EXPLANATION: This Agreement documents the roles, responsibilities, and expectations at the local, state, and federal levels and ensures that the City of National City, as a participant in the program, agrees to meet state and federal requirements. The UASI grant provides funding for equipment, planning, and training needed to respond to natural or man-made disasters or terrorism incidents that may occur in the San Diego urban area. This grant program requires the City to incur expenses for training, exercises, and conferences for police and fire personnel, and then apply for reimbursement. This Agreement requires subrecipient indemnification and as such needs Council approval. This request authorizes the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the FY20 Urban Area Security Initiative (UASI) Grant Funds. The appropriation will be used for Rescue Systems 1, Confined Space Rescue, CATO Conference, National Gang Conference, and National Homeland Security Conference for the Fire and Police Department. FINANCIAL STATEMENT: APPROVE 0 =_-- Finance ACCOUNT No, APPROVED: MIS Expenditure Account: 282-411-955-226-0000 Training - $12,249.00, 282-412-9 5-22 -0000o Training - $5,939.00; Revenue Account: 282-119 -34 8 - $12,249.00 & 282-12955-3498 - ,939.00. No City match required. ENVIRONMENTAL REVIEW: No CEQA Exemption - This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the Resolution. BOARD I COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Agreement between the City of San Diego Office of Homeland Security and theCity of National City for the distribution of FY20 Urban Area Security Initiative (UASI) grant funds 2. Resolution 71 of 355 AGREEMENT BETWEEN THE CITY OF SAN DIEGO OFFICE OF EMERGENCY SERVICES AND THE CITY OF NATIONAL CITY FOR THE DISTRIBUTION OF FY 2020 UASI GRANT FUNDS THIS AGREEMENT is made this day of , 20_ in the City and County of San Diego, State of California, by and between the CITY OF NATIONAL CITY ("SUBRECIPIENT") and the CITY OF SAN DIEGO, a municipal corporation ("San Diego" or "City"), in its capacity as fiscal agent for the Approval Authority, as defined below, acting by and through the San Diego Office of Emergency Services ("SD OES"), also referred to as the San Diego Office of Homeland Security ("SD OHS"). RECITALS WHEREAS, The United States Department of Homeland Security ("DHS") designated San Diego as an eligible high risk urban area through an analysis of relative risk of terrorism, the San Diego Urban Area ("SDUA") was established for the purpose of application for and allocation and distribution of federal Urban Areas Security Initiative ("UASI") program grant funds; and WHEREAS, The Urban Area Working Group ("UAWG"), a collaborative subcommittee established by the San Diego County Unified Disaster Council, was established as the Approval Authority for the SDUA, to provide overall governance of the homeland security grant program across the SDUA, to coordinate development and implementation of all UASI program initiatives, and to ensure compliance with all UASI program requirements; and WHEREAS, The City of San Diego Office of Emergency Services ("SD OES"), as the "core city" for the SDUA, will serve as the chair and the UASI Grant Administrator, and SD OES Program Manager is responsible for implementing and managing the policy and program decisions of the Approval Authority, directing the work of the UASI Management Team personnel, and performing other duties as determined and directed by the Approval Authority, and WHEREAS, San Diego has been designated as the grantee for UASI funds granted by the DHS through the California Office of Emergency Services ("Cal OES") to the SDUA, with responsibility to establish procedures and execute subgrant agreements for the distribution of UASI program grant funds to jurisdictions selected by the Approval Authority to receive grant funding; and WHEREAS, San Diego has been designated to serve as the fiscal agent for the Approval Authority, and to establish procedures and provide all financial services for distribution of UASI program grant funds within the SDUA; and WHEREAS, Pursuant to grant allocation decisions by the Approval Authority, the UASI Management Team has asked San Diego to distribute a portion of the regional UASI grant funds to SUBRECIPIENT on the terms and conditions set forth herein; NOW, THEREFORE, in consideration of the premises and the mutual covenants contained in this Agreement and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows: FY 20 UASI — SUBRECIPIENT Page 1 of 20 September 1, 2020 72 of 355 ARTICLE 1 DEFINITIONS 1.1 Specific Terms. Unless the context requires otherwise, the following capitalized terms (whether singular or plural) shall have the meanings set forth below: (a) "ADA" shall mean the Americans with Disabilities Act (including all rules and regulations there under) and all other applicable federal, state and local disability rights legislation, as the same may be amended, modified or supplemented from time to time. (b) "Authorized Expenditures" shall mean expenditures for those purposes identified and budgeted in the SUBRECIPIENT Award Letter (Appendix A) and/or approved modification. (c) "Event of Default" shall have the meaning set forth in Section 7.1. (d) "Fiscal Quarter" shall mean each period of three calendar months commencing on July 1, October 1, January 1, and April 1, respectively. (e) "Grant Funds" shall mean any and all funds allocated or disbursed to SUBRECIPIENT (DUNS#: 072494073 ) under this Agreement. This Agreement shall specifically cover funds allocated or disbursed from Cal OES Grant No. 2020-0095, Cal OES ID No. 073-66000, CFDA No. 97.067, per Cal OES award notice dated October 23, 2020. (f) "Grant Plan" shall mean the plans, performances, events, exhibitions, acquisitions or other activities or matter, and the budget and requirements, described in the approved Financial Management Forms Workbook (FMFW). If SUBRECIPIENT requests any modification to the Grant Plan, SUBRECIPIENT shall submit a written request to the SD OES Program Manager with the following information: Scope of change requested, reason for change, proposed plan for change, summary of approved and requested modifications to the Grant Plan, and any necessary approvals in support of change (e.g., EHP). (g) "Indemnified Parties" shall mean: (i) San Diego, including all commissions, departments including OES, agencies, and other subdivisions of San Diego; (ii) San Diego's elected officials, directors, officers, employees, agents, successors, and assigns; and (iii) all persons or entities acting on behalf of the foregoing. (h) "Losses" shall mean any and all liabilities, obligations, losses, damages, penalties, claims, actions, suits, judgments, fees, expenses and costs of whatsoever kind and nature (including legal fees and expenses and costs of investigation, of prosecuting or defending any Loss described above) whether or not such Loss be founded or unfounded, of whatsoever kind and nature. (i) "Reimbursement Request" shall have the meaning set forth in Section 3.10(a). (j) "Simplified Acquisition Threshold" means the dollar amount below which a non - Federal entity may purchase property or services using small purchase methods. (k) "UASI Management Team" shall mean The SD OES Program Manager, Program Coordinator, as well as project, grant, and administrative staff. The Program Manager appoints members to the Management Team to implement the policies of the UAWG. (1) "Pass -through entity" shall mean a non -Federal entity that provides a sub award to a subrecipient to carry out part of a Federal Program. FY 20 UASI — SUBRECIPIENT Page 2 of 20 September 1, 2020 73 of 355 1.2 Additional Terms. The terms "as directed," "as required" or "as permitted" and similar terms shall refer to the direction, requirement, or permission of City. The terms "sufficient," "necessary" or "proper" and similar terms shall mean sufficient, necessary or proper in the sole judgment of City. The terms "approval," "acceptable" or "satisfactory" or similar terms shall mean approved by, or acceptable or satisfactory to, City. The terms "include," "included" or "including" and similar terms shall be deemed to be followed by the words "without limitation." The use of the term "subcontractor," "successor" or "assign" herein refers only to a subcontractor, successor or assign expressly permitted under Article 8. 1.3 References to this Agreement. References to this Agreement include: (a) any and all appendices, exhibits, schedules, and attachments hereto; (b) any and all statutes, ordinances, regulations or other documents expressly incorporated by reference herein; and (c) any and all amendments, modifications or supplements hereto made in accordance with Section 10.2. References to articles, sections, subsections or appendices refer to articles, sections or subsections of or appendices to this Agreement, unless otherwise expressly stated. Terms such as "hereunder," "herein" or "hereto" refer to this Agreement as a whole. 1.4 Reference to laws. Any reference in this Agreement to a federal or state statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or instruction shall mean that statute, regulation, executive order, requirement, policy, guide, guideline, information bulletin, or instruction as is currently in effect and as may be amended, modified or supplemented from time to time. ARTICLE 2 ALLOCATION AND CERTIFICATION OF GRANT FUNDS; LIMITATIONS ON SAN DIEGO'S OBLIGATIONS 2.1 Risk of Non -Allocation of Grant Funds. This Agreement is subject to all federal and state grant requirements and guidelines, including DHS and Cal OES requirements, guidelines, information bulletins, and instructions, the decision -making of the Cal OES and the Approval Authority, the terms and conditions of the grant award; the approved application, and to the extent applicable the budget and fiscal provisions of the San Diego City Charter. The Approval Authority shall have no obligation to allocate or direct disbursement of funds for this Agreement in lieu of allocations for new or other agreements. SUBRECIPIENT acknowledges and agrees that grant decisions are subject to the discretion of the Cal OES and Approval Authority. Further, SUBRECIPIENT acknowledges and agrees that the City shall have no obligation to disburse grant funds to SUBRECIPIENT until City and SUBRECIPIENT have fully and finally executed this Agreement. SUBRECIPIENT acknowledges and agrees that if it takes any action, informal or formal, to appropriate, encumber or expend Grant Funds before final allocation decisions by Cal OES and the Approval Authority, and before this Agreement is fully and finally executed, it assumes all risk of possible non -allocation or non -reimbursement of funds, and such acknowledgement and agreement is part of the consideration of this Agreement. 2.2 Certification of Controller; Guaranteed Maximum Costs. No funds shall be available under this Agreement without prior written authorization certified by the San Diego Chief Financial Officer as set forth in Section 39 of the City of San Diego City Charter: "No contract, agreement, or other obligation for the expenditure of public funds shall be entered into by any officer of the City and no such contract shall be valid unless the Chief Financial Officer shall certify in writing that there has been made an appropriation to cover the expenditure and that there remains a sufficient balance to meet the demand thereof." FY 20 UASI — SUBRECIPIENT Page 3 of 20 September 1, 2020 74 of 355 ARTICLE 3 PERFORMANCE OF THE AGREEMENT 3.1 Duration of Term. The term of this Agreement shall commence on SEPTEMBER 1, 2020 and shall end at 11:59 p.m. San Diego time on APRIL 30, 2023. 3.2 Maximum Amount of Funds. In no event shall the amount of Grant Funds disbursed hereunder exceed the amount awarded under the SUBRECIPIENT Award letter (Appendix A), Training and Exercise Participation Award Letter and/or approved modification. The City will not automatically transfer Grant Funds to SUBRECIPIENT upon execution of this Agreement. SUBRECIPIENT must submit a Reimbursement Request under Section 3.10 of this Agreement, approved by the UASI Management Team and City, before the City will disburse Grant Funds to SUBRECIPIENT. 3.3 Use of Funds. (a) General Requirements. SUBRECIPIENT shall use the Grant Funds received under this Agreement for the purposes and in the amounts set forth in the Grant Plan. SUBRECIPIENT shall not use or expend Grant Funds for any other purpose, including but not limited to, for matching funds for other federal grants/cooperative agreements, lobbying or intervention in federal regulatory or adjudicatory proceedings, or to sue the federal government or any other government entity. SUBRECIPIENT shall not permit any federal employee to receive Grant Funds. (b) Modification of Grant Plan. Under Sections 1.1(f) and 10.2 of this Agreement, SUBRECIPIENT may submit a written request to modify the Grant Plan. SUBRECIPIENT shall not appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to such a request for modification until the SD OES Program Manager or designee has provided written approval for the request. In addition, if the modification request requires approval from the Approval Authority and/or Cal OES, as determined by the SD OES Program Manager, SUBRECIPIENT shall not appropriate, encumber or expend any additional or reallocated Grant Funds pursuant to the modification request without approval from the Approval Authority and/or Cal OES. (c) No Supplanting. SUBRECIPIENT shall use Grant Funds to supplement existing funds, and not replace (supplant) funds that have been appropriated for the same purpose. (d) Obligations. SUBRECIPIENT must expend Grant Funds in a timely manner consistent with the grant milestones, guidance and assurances; and make satisfactory progress toward the goals, objectives, milestones and deliverables in this Agreement. (e) Subawards. SUBRECIPENT is not an authorized pass -through entity and is not authorized to make any subawards of Grant Funds. 3.4 Grant Assurances; Other Requirements; Cooperation with Monitoring. (a) SUBRECIPIENT shall comply with all Grant Assurances included in Appendix B, attached hereto and incorporated by reference as though fully set forth herein. (b) In addition to complying with all Grant Assurances, SUBRECIPIENT shall comply with all applicable statutes, regulations, executive orders, requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of the grant award; the approved application, and any conditions imposed by Cal OES or the Approval Authority. SUBRECIPIENT shall require and ensure that all contractors and other entities receiving Grant Funds from SUBRECIPIENT comply with all applicable statutes, regulations, executive orders, FY 20 UASI — SUBRECIPIENT Page 4 of 20 September 1, 2020 75 of 355 requirements, policies, guides, guidelines, information bulletins, Cal OES grant management memos, and instructions; the terms and conditions of the grant award; the approved application, and any conditions imposed by Cal OES or the Approval Authority. (c) SUBRECIPIENT shall promptly comply with all standards, specifications and formats of San Diego and the UASI Management Team, as they may from time to time exist, related to evaluation, planning and monitoring of the Grant Plan and compliance with this Agreement. SUBRECIPIENT shall cooperate in good faith with San Diego and the UASI Management Team in any evaluation, inspection, planning or monitoring activities conducted or authorized by DHS, Cal OES, San Diego or the UASI Management Team. For ensuring compliance with non -supplanting requirements, upon request by City or the UASI Management Team, SUBRECIPIENT shall supply documentation certifying that a reduction of non-federal resources occurred for reasons other than the receipt or expected receipt of Grant Funds. 3.5 Administrative, Programmatic and Financial Management Requirements. SUBRECIPIENT shall establish and maintain administrative, programmatic and financial management systems and records in accordance with federal and State of California requirements. This provision requires, at a minimum, that SUBRECIPIENT comply with the following non-exclusive list of regulations commonly applicable to DHS grants, as applicable to this Agreement and the Grant Plan: (a) Administrative Requirements: 1. 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133). (b) Cost Principles: 1. 2 CFR Part 200, Subpart E - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133); 2. Federal Acquisition Regulations (FAR), Part 31.2 Contract Principles and Procedures, Contracts with Commercial Organizations. (c) Audit Requirements: 1. 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (formerly 44 CFR Part 13, OMB Circulars A-21, A-87, A-89, A-102, A-110, A-122, and A-133). 3.6 Technology Requirements. (a) National Information Exchange Model ("NIEM"). SUBRECIPIENT shall use the latest NIEM specifications and guidelines regarding the use of Extensible Markup Language ("XML") for all awards of Grant Funds. (b) Geospatial Guidance. SUBRECIPIENT is encouraged to use Geospatial technologies, which can capture, store, analyze, transmit and/or display location -based information (i.e., information linked to a latitude and longitude), and to align any geospatial activities with the guidance available on the Federal Emergency Management Agency ("FEMA") website. (c) Criminal Intelligence Systems Operating Policies. Any information technology system funded or supported by Grant Funds shall comply with 28 CFR Part 23, Criminal Intelligence Systems Operating Policies, if applicable. FY 20 UASI — SUBRECIPIENT Page 5 of 20 September 1, 2020 76 of 355 (d) SUBRECIPIENT is encouraged to use the DHS guidance in Best Practices for Government Use of CCTV: Implementing the Fair Information Practice Principles, if Grant Funds are used to purchase or install closed circuit television (CCTV) systems or to support operational CCTV systems. 3.7 Procurement Requirements. (a) General Requirements. SUBRECIPIENT shall follow its own procurement requirements as long as those requirements comply with all applicable federal and State of California statutes, regulations, requirements, policies, guides, guidelines and instructions. (b) Contract Provisions. All contracts made by the SUBRECIPIENT using Grant Funds must contain the applicable contract clauses described in Appendix II to the Uniform Rules (Contract Provisions for non -Federal Entity Contract Under Federal Awards). 2C.F.R. § 200.326. (b) Specific Purchases. If SUBRECIPIENT is using Grant Funds to purchase interoperable communication equipment, SUBRECIPIENT shall consult DHS's SAFECOM's coordinated grant guidance, which outlines standards and equipment information to enhance interoperable communication. If SUBRECIPIENT is using Grant Funds to acquire critical emergency supplies, prior to expending any Grant Funds, SUBRECIPIENT shall submit to the UASI Management Team for approval by Cal OES a viable inventory management plan, an effective distribution strategy, sustainment costs for such an effort, and logistics expertise to avoid situations where funds are wasted because supplies are rendered ineffective due to lack of planning. (c) Bond Requirement. SUBRECIPIENT shall obtain a performance bond for any equipment items over the simplified acquisition threshold (2C.F.R. § 200.88) or any vehicle, aircraft or watercraft financed with Grant Funds. (d) Non -Competitive Procurement Requirements. UASI Management Team prior approval is required for any procurement made without advertisement or a competitive process or single response to a request for proposal/bid, regardless of dollar amount, this includes sole source procurements. SUBRECIPIENT shall submit a Non -Competitive Procurement Authorization request to the UASI Management Team for approval prior to expending any grant funds. Additionally, SUBRECIPT shall submit a Non -Competitive Procurement Request to the UASI Management Team for Ca1OES approval for any non-competitive procurement over the simplified acquisition threshold (2C.F.R. § 200.88). (e) Federal Schedules. SUBRECIPENT shall submit a Federal Schedule Procurement Authorization request to the UASI Management Team for approval to procure using the Federal supply schedule, prior to expending any grant funds. 3.8 Contractor Requirements. (a) SUBRECIPIENT shall ensure and independently verify that any contractor or other entity receiving Grant Funds from SUBRECIPIENT is not debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs, under Executive Orders 12549 and 12689, as implemented at 2 CFR Part 3000. SUBRECIPIENT shall obtain documentation of eligibility before disbursing Grant Funds to any contractor or other entity. SUBRECIPIENT shall maintain documentary proof of this verification in its files. SUBRECIPIENT shall establish procedures for the effective use of the "Excluded Parties List System," to assure that it does not provide Grant Funds to excluded parties. SUBRECIPIENT shall also establish procedures to provide for effective use and/or dissemination of the list to assure that its contractors, at any tier do not make awards in violation of the non -procurement debarment and suspension common rule. FY 20 UASI — SUBRECIPIENT Page 6 of 20 September 1, 2020 77 of 355 (b) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds from SUBRECIPIENT complies with the requirements of 44 CFR Part 18, New Restrictions on Lobbying; and (c) SUBRECIPIENT shall ensure that any contractor or other entity receiving Grant Funds from SUBRECIPIENT complies with the requirements of 2 CFR Part 3001, Requirements for Drug -Free Workplace (Financial Assistance). 3.9 Monitoring Grant Performance. (a) City and the UASI Management Team are both authorized to perform periodic monitoring reviews of SUBRECIPIENT's performance under this Agreement, to ensure that the Grant Plan goals, objectives, performance requirements, timelines, milestone completion, budgets and other criteria are being met. Programmatic monitoring may include the Regional Federal Preparedness Coordinators, or other federal or state personnel, when appropriate. Monitoring may involve a combination of desk -based reviews and on -site monitoring visits, inspection of records, and verifications of grant activities. These reviews will involve a review and analysis of the financial, programmatic, performance and administrative issues relative to each program and will identify areas where technical assistance and other support may be needed. The reviews may include, but are not limited to: 1. Evaluating eligibility of expenditures; 2. Comparing actual grant activities to those approved by the Approval Authority and specified in the Grant Plan; 3. Ensuring that any advances have been deposited in an interest bearing account and disbursed in accordance with applicable guidelines; and 4. Confirming compliance with: Grant Assurances; information provided on performance reports and payment requests; and needs and threat assessments and strategies. (b) SUBRECIPIENT is responsible for monitoring and auditing the grant activities of any contractor or other entity receiving Grant Funds through or from SUBRECIPIENT. This requirement includes but is not limited to mandatory on -site verification visits. (c) If after any monitoring review, the DHS or Cal OES makes findings that require a Corrective Action Plan by SUBRECIPIENT, the City shall place a hold on all Reimbursement Requests from SUBRECIPIENT until the findings are resolved. 3.10 Disbursement Procedures. San Diego shall disburse Grant Funds to SUBRECIPIENT as follows: (a) SUBRECIPIENT shall submit to the UASI Management Team, in the manner specified for notices pursuant to Article 9, a document ("Reimbursement Request") substantially in the form attached as Appendix C, attached hereto and incorporated by reference as though fully set forth herein. The UASI Management Team shall serve as the primary contact for SUBRECIPIENT regarding any Reimbursement Request. (b) The UASI Management Team will review all Reimbursement Requests for compliance with this Agreement and all applicable guidelines and requirements. The UASI Management Team will return to SUBRECIPIENT any Reimbursement Request that is submitted and not approved by the UASI Management Team, with a brief statement of the reason for the rejection of the Reimbursement Request. FY 20 UASI — SUBRECIPIENT Page 7 of 20 September 1, 2020 78 of 355 (d) If a rejection relates only to a portion of the expenditures itemized in any Reimbursement Request, City shall have no obligation to disburse any Grant Funds for any other expenditures itemized in such Reimbursement Request unless and until SUBRECIPIENT submits a Reimbursement Request that is in all respects acceptable to the UASI Management Team. (e) If SUBRECIPIENT is not in compliance with any provision of this Agreement, City may withhold disbursement of Grant Funds until SUBRECIPIENT has taken corrective action and currently complies with all terms and conditions of the Agreement. 3.11 Disallowance. SUBRECIPIENT agrees that if it claims or receives reimbursement from City for an expenditure that is later disallowed by the State of California or the federal government, SUBRECIPIENT shall promptly refund the disallowed amount to City upon City's written request. At its option, City may offset all or any portion of the disallowed amount against any other payment due to SUBRECIPIENT hereunder or under any other Agreement with SUBRECIPIENT. Any such offset with respect to a portion of the disallowed amount shall not release SUBRECIPIENT from SUBRECIPIENT's obligation hereunder to refund the remainder of the disallowed amount. 3.12 Sustainability. Grant Funded programs that contain continuing personnel and operating expenses, over and above planning and implementation costs, must be sustained once the Grant Funding ends. If Equipment is purchased with grant funds the equipment must be sustained through the useful life of equipment. By executing this Agreement, SUBRECIPIENT acknowledges its responsibility and agrees to sustain continuing programs beyond the Grant Funding period. SUBRECIPIENT acknowledges and agrees that this sustainability requirement is a material term of the Agreement. 3.13 EHP Requirements. (a) Grant Funded projects must comply with the federal Environmental and Historic Preservation ("EHP") program. SUBRECIPIENT shall not initiate any project with the potential to impact environmental or historic properties or resources until Cal OES and FEMA have completed EHP reviews and approved the project. Examples of projects that may impact EHP resources include: communications towers, physical security enhancements, new construction, and modifications to buildings, structures and objects that are 50 years old or greater. SUBRECIPIENT shall notify the UASI Management Team of any project that may require an EHP review. SUBRECIPIENT agrees to provide detailed project information to FEMA, Cal OES and/or the UASI Management Team, to cooperate fully in the review, and to prepare any documents requested for the review. SUBRECIPIENT shall comply with all conditions placed on the project as the result of the EHP review, and implement any treatment or mitigation measures deemed necessary to address potential adverse impacts. With prior approval of the UASI Management Team, SUBRECIPIENT may use Grant Funds toward the costs of preparing documents and/or implementing treatment or mitigation measures. Any change to the approved project scope of work will require re-evaluation for compliance with EHP requirements. If ground disturbing activities occur during project implementation, SUBRECIPIENT shall notify the UASI Management Team and ensure monitoring of ground disturbance. If any potential archeological resources are discovered, SUBRECIPIENT shall immediately cease construction in that area and notify the UASI Management Team, which will notify the appropriate State Historic Preservation Office. If SUBRECIPIENT is using Grant Funds for a communication tower project, SUBRECIPIENT shall complete its Federal Communication Commission ("FCC") EHP process before preparing its Cal OES/FEMA EHP materials, and shall include the FCC EHP materials in the Cal OES/FEMA submission. (b) Any construction or other project that SUBRECIPIENT initiates without the necessary EHP review and approval will not be eligible for reimbursement. Failure of SUBRECIPIENT to meet federal, State, and local EHP requirements, obtain applicable permits, or comply with any conditions that FY 20 UASI — SUBRECIPIENT Page 8 of 20 September 1, 2020 79 of 355 may be placed on the project as the result of FEMA's and/or Cal OES's EHP review will result in the denial of Reimbursement Requests. 3.14 National Energy Conservation Policy and Energy Policy Acts. SUBRECIPIENT shall comply with the following requirements: (a) Grant Funds may not be used in contravention of the Federal buildings performance and reporting requirements of Executive Order 13123, part 3 of Title V of the National Energy Conservation Policy Act (42 USC §8251 et seq.), or Subtitle A of Title I of the Energy Policy Act of 2005; and (b) Grant Funds may not be used in contravention of Section 303 of the Energy Policy Act of 1992 (42 USC § 13212). 3.15 Royalty -Free License. SUBRECIPIENT understands and agrees that FEMA reserves a royalty - free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and authorize others to use, for federal government purposes: (a) the copyright in any work developed using Grant Funds; and (b) any rights of copyright that SUBRECIPIENT purchases or acquires using Grant Funds. SUBRECIPIENT shall consult with the UASI Management Team and FEMA regarding the allocation of any patent rights that arise from, or are purchased with, Grant Funds. 3.16 Publication Statements. SUBRECIPIENT shall ensure that all publications created or developed under this Agreement prominently contain the following statement: "This document was prepared under a grant from the Federal Emergency Management Agencies Grant Programs Directorate (FEMA/GPD) within the US Department of Homeland Security. Points of view or opinions expressed in this document are those of the authors and do not necessarily represent the official position or policies of FEMA/GPD or the US Department of Homeland Security." 3.17 Performance Period. SUBRECIPIENT shall ensure that hard copies of all reimbursement requests and supporting documentation will be submitted to the UASI Management Team postmarked no later than the Reimbursement Claim Due Date identified in the Subrecipient Award Letter (Attachment A). Extension requests may be granted based on extenuating circumstances beyond the control of the subrecipient and must be made via the Performance Period Extension Request Form (Appendix D). Requests must contain specific and compelling justifications as to why an extension is required and must be submitted 30 days prior to the current deadline. ARTICLE 4 REPORTING REQUIREMENTS; AUDITS 4.1 Regular Reports. SUBRECIPIENT shall provide, in a prompt and timely manner, financial, operational and other reports, as requested by the UASI Management Team, in form and substance satisfactory to the UASI Management Team. Such reports, including any copies, shall be submitted on recycled paper and printed on double -sided pages, to the maximum extent possible. 4.2 Notification of Defaults or Changes in Circumstances. SUBRECIPIENT shall notify the UASI Management Team and City immediately of (a) any Event of Default or event that, with the passage of time, would constitute an Event of Default; (b) any change of circumstances that would cause any of the representations or warranties contained in Article 5 to be false or misleading at any time during the term of this Agreement; and (c) any change of circumstances or events that would cause SUBRECIPIENT to be out of compliance with the Grant Assurances in Appendix B. 4.3 Books and Records. SUBRECIPIENT shall establish and maintain accurate files and records of all aspects of the Grant Plan and the matters funded in whole or in part with Grant Funds. Without FY 20 UASI — SUBRECIPIENT Page 9 of 20 September 1, 2020 80 of 355 limiting the scope of the foregoing, SUBRECIPIENT shall establish and maintain accurate financial books and accounting records relating to Authorized Expenditures and to Grant Funds received and expended under this Agreement, together with all invoices, documents, payrolls, time records and other data related to the matters covered by this Agreement, whether funded in whole or in part with Grant Funds. SUBRECIPIENT shall maintain all of the files, records, books, invoices, documents, payrolls and other data required to be maintained under this Section in a readily accessible location and condition for a period of not less than three (3) years after expiration of this Agreement or until any final audit by Cal OES has been fully completed, whichever is later. 4.4 Inspection and Audit. SUBRECIPIENT shall make available to the UASI Management Team, and to UASI Management Team and City employees and authorized representatives, during regular business hours, all of the files, records, books, invoices, documents, payrolls and other data required to be established and maintained by SUBRECIPIENT under Section 4.3, and allow access and the right to examine those items. SUBRECIPIENT shall permit the UASI Management Team and City, and UASI Management Team and City employees and authorized representatives, to inspect, audit, examine and make excerpts and transcripts from any of the foregoing. The rights of the UASI Management Team and City pursuant to this Section shall remain in effect so long as SUBRECIPIENT has the obligation to maintain such files, records, books, invoices, documents, payrolls and other data under this Article 4. The DHS, the Comptroller General of the United States or designee, and Cal OES shall have the same inspection and audit rights as the City and UASI Management Team. SUBRECIPIENT shall cooperate with any federal or state audit. 4.5 Audit Report. If the amount specified in Section 3.2 of this agreement is $750,000 or more, SUBRECIPIENT shall submit an organization -wide financial and compliance audit report. The audit must be performed in accordance with GAO's Government Auditing Standards, and 2 CFR Part 200 Subpart F - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. SUBRECIPIENT shall submit its audit report to the UASI Management Team no later than six months after the end of SUBRECIPIENT's fiscal year. ARTICLE 5 REPRESENTATIONS AND WARRANTIES SUBRECIPIENT represents and warrants each of the following as of the date of this Agreement and at all times throughout the term of this Agreement: 5.1 No Misstatements. No document furnished or to be furnished by SUBRECIPIENT to the UASI Management Team in connection with this Agreement, any Reimbursement Request or any other document relating to any of the foregoing, contains or will contain any untrue statement of material fact or omits or will omit a material fact necessary to make the statements contained therein not misleading, under the circumstances under which any such statement shall have been made. 5.2 Eligibility to Receive Federal Funds. By executing this Agreement, SUBRECIPIENT certifies that it is eligible to receive federal funds, and specifically certifies as follows: (a) SUBRECIPIENT is not suspended, debarred or otherwise excluded from participation in federal assistance programs, as required by Executive Order 12549 and 12689, "Debarment and Suspension" and implemented at 2 CFR Part 3000. (b) SUBRECIPIENT complies with 31 U.S.C. § 1352, Limitation on use of appropriated funds to influence federal contracting and financial transactions, as implemented at 44 CFR Part 18 and 6 CFR Part 9. FY 20 UASI — SUBRECIPIENT Page 10 of 20 September 1, 2020 81 of 355 (c) SUBRECIPIENT complies with the Drug -Free Workplace Act of 1988, as amended, 41 U.S.C. §701 et seq., as implemented in 2 CFR Part 3001, and will continue to provide a drug -free workplace as required under that Act and implementing regulations. (d) SUBRECIPIENT is not delinquent in the repayment of any federal debt. See OMB Circular A-129. SUBRECIPIENT acknowledges that these certifications of eligibility to receive federal funds are material terms of the Agreement. 5.3 NIMS Compliance. To be eligible to receive Grant Funds, SUBRECIPIENT must meet National Incident Management System ("NIMS") compliance requirements. By executing this Agreement, SUBRECIPIENT certifies that it is in full NIMS compliance. SUBRECIPIENT acknowledges that this certification is a material term of the Agreement. ARTICLE 6 INDEMNIFICATION AND GENERAL LIABILITY 6.1 Indemnification. SUBRECIPIENT shall indemnify, protect, defend and hold harmless each of the Indemnified Parties from and against any and all Losses arising from, in connection with or caused by SUBRECIPIENT's performance of this Agreement, including, but not limited to, the following: (a) a material breach of this Agreement by SUBRECIPIENT; (b) a material breach of any representation or warranty of SUBRECIPIENT contained in this Agreement; (c) any personal injury or death caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its employees or agents; (d) any loss of or damage to property caused, directly or indirectly, by any act or omission of SUBRECIPIENT or its employees or agents; (e) the use, misuse or failure of any equipment or facility used by SUBRECIPIENT, or by any of its employees or agents, regardless of whether such equipment or facility is furnished, rented or loaned to SUBRECIPIENT by an Indemnified Party; (f) any tax, fee, assessment or other charge for which SUBRECIPIENT is responsible under Section 10.4; or (g) any infringement of patent rights, copyright, trade secret or any other proprietary right or trademark of any person or entity in consequence of the use by any Indemnified Party of any goods or services furnished by SUBRECIPIENT or its employees or agents to such Indemnified Party in connection with this Agreement. The foregoing indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and related costs and San Diego's costs of investigating any claims against San Diego. 6.2 Duty to Defend; Notice of Loss. SUBRECIPIENT acknowledges and agrees that its obligation to defend the Indemnified Parties under Section 6.1: (a) is an immediate obligation, independent of its other obligations hereunder; (b) applies to any Loss which actually or potentially falls within the scope of Section 6.1, regardless of whether the allegations asserted in connection with such Loss are or may be groundless, false or fraudulent; and (c) arises at the time the Loss is tendered to SUBRECIPIENT by the Indemnified Party and continues at all times thereafter. The Indemnified Party shall give SUBRECIPIENT prompt notice of any Loss under Section 6.1 and SUBRECIPIENT shall have the right to defend, settle and compromise any such Loss; provided, however, that the Indemnified Party shall have the right to retain its own counsel at the expense of SUBRECIPIENT if representation of such Indemnified Party by the counsel retained by SUBRECIPIENT would be inappropriate due to conflicts of interest between such Indemnified Party and SUBRECIPIENT. An Indemnified Party's failure to notify SUBRECIPIENT promptly of any Loss shall not relieve SUBRECIPIENT of any liability to such Indemnified Party pursuant to Section 6.1, unless such failure materially impairs SUBRECIPIENT's ability to defend such Loss. SUBRECIPIENT shall seek the Indemnified Party's prior written consent to settle or compromise any Loss if SUBRECIPIENT contends that such Indemnified Party shares in liability with respect thereto. FY 20 UASI — SUBRECIPIENT Page 11 of 20 September 1, 2020 82 of 355 6.3 Incidental and Consequential Damages. Losses covered under this Article 6 shall include any and all incidental and consequential damages resulting in whole or in part from SUBRECIPIENT's acts or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights that any Indemnified Party may have under applicable law with respect to such damages. 6.4 LIMITATION ON LIABILITY OF SAN DIEGO. CITY'S OBLIGATIONS UNDER THIS AGREEMENT SHALL BE LIMITED TO THE AGGREGATE AMOUNT OF GRANT FUNDS ACTUALLY DISBURSED HEREUNDER. NOTWITHSTANDING ANY OTHER PROVISION CONTAINED IN THIS AGREEMENT OR ANY OTHER DOCUMENT OR COMMUNICATION RELATING TO THIS AGREEMENT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, THE GRANT FUNDS, THE GRANT PLAN OR ANY ACTIVITIES PERFORMED IN CONNECTION WITH THIS AGREEMENT. ARTICLE 7 EVENTS OF DEFAULT AND REMEDIES; TERMINATION FOR CONVENIENCE 7.1 Events of Default. The occurrence of any one or more of the following events shall constitute an "Event of Default" under this Agreement: (a) False Statement. Any statement, representation, certification or warranty contained in this Agreement, in any Reimbursement Request, or in any other document submitted to the UASI Management Team or to City under this Agreement is found by the UASI Management Team or by City to be false or misleading. (b) Failure to Perform Other Covenants. SUBRECIPIENT fails to perform or breaches any provision or covenant of this Agreement to be performed or observed by SUBRECIPIENT as and when performance or observance is due and such failure or breach continues for a period of ten (10) days after the date on which such performance or observance is due. (c) Failure to Comply with Applicable Laws. SUBRECIPIENT fails to perform or breaches any of the terms or provisions of Article 12. (d) Voluntary Insolvency. SUBRECIPIENT(i) is generally not paying its debts as they become due, (ii) files, or consents by answer or otherwise to the filing against it of, a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction, (iii) makes an assignment for the benefit of its creditors, (iv) consents to the appointment of a custodian, receiver, trustee or other officer with similar powers of SUBRECIPIENT or of any substantial part of SUBRECIPIENT's property or (v) takes action for the purpose of any of the foregoing. (e) Involuntary Insolvency. Without consent by SUBRECIPIENT, a court or government authority enters an order, and such order is not vacated within ten (10) days, (i) appointing a custodian, receiver, trustee or other officer with similar powers with respect to SUBRECIPIENT or with respect to any substantial part of SUBRECIPIENT's property, (ii) constituting an order for relief or approving a petition for relief or reorganization or arrangement or any other petition in bankruptcy or for liquidation or to take advantage of any bankruptcy, insolvency or other debtors' relief law of any jurisdiction or (iii) ordering the dissolution, winding -up or liquidation of SUBRECIPIENT. FY 20 UASI — SUBRECIPIENT Page 12 of 20 September 1, 2020 83 of 355 7.2 Remedies upon Event of Default. Upon and during the continuance of an Event of Default, City may do any of the following, individually or in combination with any other remedy: (a) Termination. City may terminate this Agreement by giving a written termination notice to SUBRECIPIENT and, on the date specified in such notice, this Agreement shall terminate and all rights of SUBRECIPIENT hereunder shall be extinguished. In the event of such termination, City will pay SUBRECIPIENT for Authorized Expenditures in any Reimbursement Request that was submitted and approved by the UASI Management Team and by City prior to the date of termination specified in such notice. (b) Withholding of Grant Funds. City may withhold all or any portion of Grant Funds not yet disbursed hereunder, regardless of whether SUBRECIPIENT has previously submitted a Reimbursement Request or whether the UASI Management Team and/or City has approved the disbursement of the Grant Funds requested in any Reimbursement Request. Any Grant Funds withheld pursuant to this Section and subsequently disbursed to SUBRECIPIENT after cure of applicable Events of Default shall be disbursed without interest. (c) Return of Grant Funds. City may demand the immediate return of any previously disbursed Grant Funds that have been claimed or expended by SUBRECIPIENT in breach of the terms of this Agreement, together with interest thereon from the date of disbursement at the maximum rate permitted under applicable law. 7.3 Termination for Convenience. (a) City shall have the option, in its sole discretion, to terminate this Agreement, at any time during the term hereof, for convenience and without cause. City shall exercise this option by giving SUBRECIPIENT written notice of termination. The notice shall specify the date on which termination shall become effective. (b) Upon receipt of the notice, SUBRECIPIENT shall commence and perform, with diligence, all actions necessary on the part of SUBRECIPIENT to effect the termination of this Agreement on the date specified by City and to minimize the liability of SUBRECIPIENT and City to third parties as a result of termination. All such actions shall be subject to the prior approval of the UASI Management Team. (c) Within 30 days after the specified termination date, SUBRECIPIENT shall submit to the UASI Management Team an invoice for all Authorized Expenses incurred through the termination date. For Authorized Expenses incurred after receipt of the notice of termination, City will only reimburse SUBRECIPIENT if the Authorized Expenses received prior approval from the UASI Management Team as specified in subparagraph (b). (d) In no event shall City be liable for costs incurred by SUBRECIPIENT or any of its contractors after the termination date specified by City. (e) City's payment obligation under this Section shall survive termination of this Agreement. 7.4 Remedies Nonexclusive. Each of the remedies provided for in this Agreement may be exercised individually or in combination with any other remedy available hereunder or under applicable laws, rules and regulations. The remedies contained herein are in addition to all other remedies available to City at law or in equity by statute or otherwise and the exercise of any such remedy shall not preclude or in any way be deemed to waive any other remedy. FY 20 UASI — SUBRECIPIENT Page 13 of 20 September 1, 2020 84 of 355 ARTICLE 8 ASSIGNMENTS 8.1 No Assignment by SUBRECIPIENT. SUBRECIPIENT shall not, either directly or indirectly, assign, transfer, hypothecate, subcontract or delegate all or any portion of this Agreement or any rights, duties or obligations of SUBRECIPIENT hereunder without the prior written consent of the UASI Management Team. This Agreement shall not, nor shall any interest herein, be assignable as to the interest of SUBRECIPIENT involuntarily or by operation of law without the prior written consent of City. A change of ownership or control of SUBRECIPIENT or a sale or transfer of substantially all of the assets of SUBRECIPIENT shall be deemed an assignment for purposes of this Agreement. 8.2 Agreement Made in Violation of this Article. Any agreement made in violation of Section 8.1 shall confer no rights on any person or entity and shall automatically be null and void. 8.3 SUBRECIPIENT Retains Responsibility. SUBRECIPIENT shall in all events remain liable for the performance by any contractor, or assignee of all of the covenants, terms and conditions in this Agreement. ARTICLE 9 NOTICES AND OTHER COMMUNICATIONS 9.1 Requirements. Unless otherwise specifically provided herein, all notices, consents, directions, approvals, instructions, requests and other communications hereunder shall be in writing, shall be addressed to the person and address set forth below and shall be (a) deposited in the U.S. mail, first class, certified with return receipt requested and with appropriate postage, (b) hand delivered or (c) sent via facsimile (if a facsimile number is provided below): If to City of San Diego Office of Emergency Services UASI Management Team: San Diego Office of Emergency Services 9601 Ridgehaven Court, MS 1101C San Diego, CA 92123 Attn: Katherine Jackson, Program Manager Facsimile No.: (619) 533-6786 If to SUBRECIPIENT: City of National City 343 E. 16th Street National City, CA 91950 Attn: Walter Amedee Facsimile No.: (619) 336-4328 9.2 Effective Date. All communications sent in accordance with Section 9.1 shall become effective on the date of receipt. Such date of receipt shall be determined by: (a) if mailed, the return receipt, completed by the U.S. postal service; (b) if sent via hand delivery, a receipt executed by a duly authorized agent of the party to whom the notice was sent; or (c) if sent via facsimile, the date of telephonic confirmation of receipt by a duly authorized agent of the party to whom the notice was sent or, if such confirmation is not reasonably practicable, the date indicated in the facsimile machine transmission report of the party giving such notice. FY 20 UASI — SUBRECIPIENT Page 14 of 20 September 1, 2020 85 of 355 9.3 Change of Address. From time to time any party hereto may designate a new address or recipient for notice for purposes of this Article 9 by written notice to the other party and the UASI Management Team. ARTICLE 10 MISCELLANEOUS 10.1 No Waiver. No waiver by San Diego of any default or breach of this Agreement shall be implied from any failure by the UASI Management Team or San Diego to take action on account of such default if such default persists or is repeated. No express waiver by San Diego shall affect any default other than the default specified in the waiver and shall be operative only for the time and to the extent therein stated. Waivers by San Diego of any covenant, term or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. The consent or approval by the UASI Management Team of any action requiring further consent or approval shall not be deemed to waive or render unnecessary the consent or approval to or of any subsequent similar act. 10.2 Modification. This Agreement may not be modified, nor may compliance with any of its terms be waived, except by written instrument executed and approved in the same manner as this Agreement; provided, however, that the Program Manager or designee may establish alternate procedures for modification of the Grant Plan. 10.3 Governing Law; Venue. The formation, interpretation and performance of this Agreement shall be governed by the laws of the State of California, without regard to its conflict of laws principles. Venue for all litigation relative to the formation, interpretation and performance of this Agreement shall be in San Diego. 10.4 SUBRECIPIENT to Pay All Taxes. SUBRECIPIENT shall pay to the appropriate governmental authority, as and when due, any and all taxes, fees, assessments or other governmental charges, including possessory interest taxes and California sales and use taxes, levied upon or in connection with this Agreement, the Grant Plan, the Grant Funds or any of the activities contemplated by this Agreement. 10.5 Headings. All article and section headings and captions contained in this Agreement are for reference only and shall not be considered in construing this Agreement. 10.6 Entire Agreement. This Agreement sets forth the entire Agreement between the parties, and supersedes all other oral or written provisions. The following Appendices are attached to and a part of this Agreement: • Appendix A, SUBRECIPIENT Award Letter • Appendix B, Grant Assurances • Appendix C, Form of Reimbursement Request • Appendix D, Performance Period Extension Request 10.7 Certified Resolution of Signatory Authority. Upon request of San Diego, SUBRECIPIENT shall deliver to San Diego a copy of the corporate resolution(s) authorizing the execution, delivery and performance of this Agreement, certified as true, accurate and complete by the appropriate authorized representative of SUBRECIPIENT. 10.8 Severability. Should the application of any provision of this Agreement to any particular facts or circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the FY 20 UASI — SUBRECIPIENT Page 15 of 20 September 1, 2020 86 of 355 validity of other provisions of this Agreement shall not be affected or impaired thereby, and (b) such provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and shall be reformed without further action by the parties to the extent necessary to make such provision valid and enforceable. 10.9 Successors; No Third -Party Beneficiaries. Subject to the terms of Article 8, the terms of this Agreement shall be binding upon, and inure to the benefit of, the parties hereto and their successors and assigns. Nothing in this Agreement, whether express or implied, shall be construed to give any person or entity (other than the parties hereto and their respective successors and assigns and, in the case of Article 6, the Indemnified Parties) any legal or equitable right, remedy or claim under or in respect of this Agreement or any covenants, conditions or provisions contained herein. 10.10 Survival of Terms. The obligations of SUBRECIPIENT and the terms of the following provisions of this Agreement shall survive and continue following expiration or termination of this Agreement: Sections 4.3 and 4.4, Article 6, this Article 10, and the Grant Assurances of Appendix B. 10.11 Further Assurances. From and after the date of this Agreement, SUBRECIPIENT agrees to do such things, perform such acts, and make, execute, acknowledge and deliver such documents as may be reasonably necessary or proper and usual to complete the transactions contemplated by this Agreement and to carry out the purpose of this Agreement in accordance with this Agreement. 10.12 Disclosure of Subawards and Executive Compensation. Pursuant to the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282) as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (P.L. 110-252), full disclosure to the public of entities or organizations receiving federal funds is now required. As defined by the Office of Management and Budget (OMB), all new Federal awards of $25,000 or more as of October 1, 2010, are subject to FFATA reporting requirements. The Transparency Act definition of "Federal awards" includes not only prime awards for grantees, cooperators, and contractors, but also awards to sub -recipients. If applicable, SUBRECIPIENT must provide the following information on SUBRECIPIENT letterhead within 30 days of receipt of this Agreement. 1. The Total compensation and names of the top five executives if: a) 80% or more of annual gross revenues are from Federal awards (contracts, sub -contracts and Federal financial assistance), and $25,000,000 or more in annual gross revenues from Federal awards; and, b) Compensation information is not already available through reporting to the Securities and Exchange Commission. 10.13 Cooperation with UASI Programs and Activities. (a) Subject to reasonable terms and conditions, SUBRECIPIENT agrees to participate in UASI-sponsored exercises, and to make available equipment acquired with Grant Funds for use as part of such exercises. (b) To the extent permitted by law, SUBRECIPIENT agrees to share with the Approval Authority informational work products (such as plans, reports, data, etc.) created or acquired using Grant Funds. FY 20 UASI — SUBRECIPIENT Page 16 of 20 September 1, 2020 87 of 355 (c) To appropriately recognize the regional collaborative nature of grant funded planning projects, all groups, individuals and jurisdictions who contributed to and/or participated in the planning process shall be properly and clearly acknowledged in the final deliverable. ARTICLE 11 INSURANCE 11.1 Types and Amounts of Coverage. Without limiting SUBRECIPIENT's liability pursuant to Article 6 of this Agreement, SUBRECIPIENT shall maintain in force, during the full term of the Agreement, insurance in the following amounts and coverages: (a) Workers' Compensation, in statutory amounts, with Employers' Liability Limits not less than $1,000,000 each accident, injury, or illness; and (b) Commercial General Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability, Personal Injury, Products and Completed Operations; and (c) Commercial Automobile Liability Insurance with limits not less than $1,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non - Owned and Hired auto coverage, as applicable. 11.2 Additional Requirements for General and Automobile Coverage. Commercial General Liability and Commercial Automobile Liability Insurance policies must be endorsed to provide: (a) Name as Additional Insured the City and County of San Diego, its Officers, Agents, and Employees. (b) That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought. 11.3 Additional Requirements Regarding Workers' Compensation. Regarding Workers' Compensation, SUBRECIPIENT hereby agrees to waive subrogation which any insurer of SUBRECIPIENT may acquire from SUBRECIPIENT by virtue of the payment of any loss. SUBRECIPIENT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the SUBRECIPIENT, its employees, agents and subcontractors. 11.4 Additional Requirements for All Policies. All policies shall provide thirty days' advance written notice to the City of reduction or nonrenewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the City address in Article 9, Notices and Other Communications. 11.5 Required Post -Expiration Coverage. Should any of the required insurance be provided under a claims -made form, SUBRECIPIENT shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the effect that, should occurrences during the Agreement term give rise to claims made after expiration of the Agreement, such claims shall be covered by such claims -made policies. FY 20 UASI — SUBRECIPIENT Page 17 of 20 September 1, 2020 88 of 355 11.6 General Annual Aggregate Limit/Inclusion of Claims Investigation or Legal Defense Costs. Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs be included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above. 11.7 Lapse in Insurance. Should any required insurance lapse during the term of this Agreement, requests for reimbursement originating after such lapse may not be processed, in the City's sole discretion, until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement effective on the date of such lapse of insurance. 11.8 Evidence of Insurance. Before commencing any operations or expending any Grant Funds under this Agreement, SUBRECIPIENT shall furnish to City certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do business in the State of California, and that are satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement. 11.9 Effect of Approval. Approval of the insurance by City shall not relieve or decrease the liability of SUBRECIPIENT hereunder. 11.10 Insurance for Subcontractors and Evidence of this Insurance. If a subcontractor will be used to complete any portion of this Agreement, SUBRECIPIENT shall ensure that the subcontractor shall provide all necessary insurance and shall name the City and County of San Diego, its officers, agents and employees and the SUBRECIPIENT as additional insureds. 11.11 Authority to Self -Insure. Nothing in this Agreement shall preclude SUBRECIPIENT from self - insuring all or part of the insurance requirement in this Article. However, SUBRECIPIENT shall provide proof of self-insurance, in a form acceptable to San Diego, in the amounts of each line of self-insurance. ARTICLE 12 COMPLIANCE 12.1 Nondiscrimination. In the performance of this Agreement, SUBRECIPIENT agrees not to discriminate against any employee, San Diego employee working with SUBRECIPIENT, applicant for employment with SUBRECIPIENT, or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations, on the basis of the fact or perception of a person's race, color, creed, religion, national origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or association with members of such protected classes, or in retaliation for opposition to discrimination against such classes. 12.2 Conflict of Interest. Through its execution of this Agreement, SUBRECIPIENT acknowledges that it is familiar with the provisions of Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California, and certifies that it does not know of any facts which constitutes a violation of said provisions and agrees that it will immediately notify City if it becomes aware of any such fact during the term of this Agreement. SUBRECIPIENT agrees that it will promptly notify City in writing of all violations of State or Federal criminal law involving fraud, bribery, or gratuities affecting or involving the use of Grant Funds. FY 20 UASI — SUBRECIPIENT Page 18 of 20 September 1, 2020 89 of 355 12.3 Compliance with ADA. SUBRECIPIENT acknowledges that, pursuant to the ADA, programs, services and other activities provided by a public entity to the public, whether directly or through a grantee or contractor, must be accessible to the disabled public. SUBRECIPIENT shall not discriminate against any person protected under the ADA in connection with all or any portion of the Grant Plan and shall comply at all times with the provisions of the ADA. FY 20 UASI — SUBRECIPIENT Page 19 of 20 September 1, 2020 90 of 355 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date first specified herein. CITY OF SAN DIEGO: CITY OF NATIONAL CITY: By: By: MEGAN BEALL INTERIM PROGRAM MANAGER OFFICE OF EMERGENCY SERVICES Approved as to Form: Mara W. Elliott City Attorney By: Deputy City Attorney ALEJANDRA SOTELO-SOLIS MAYOR Federal Tax ID #: 95-6000749 FY 20 UASI — SUBRECIPIENT Page 20 of 20 September 1, 2020 The City of Appendix A — SUBRECIPIENT Award Letter .NDIE 91 of 355 Office of Homeland Security May 20, 2021, AIejandra Sotelo-Solis Mayor City of National City 1243 National City Blvd National City, CA 91950 SUBJECT: NOTIFICATION OF SUBRECIPIENT AWARD APPROVAL FY 2020 Homeland Security Grant Program Grant# 2020-0095 Cal OES ID# 073-66000 Sub -recipient Performance Period: September 1, 2020 to December 31, 2022 Sub -recipient: The San Diego Office of Homeland Security (SD OHS) has approved your FY20 Urban Area Security Initiative (UASI) award. Activities: Reimbursement Claim Amount: Due Date: All Projects Project 011 — Goal 1: Training, Exercises and Conferences 2 Project 024 — Goal 3: Training, Exercises and Conferences 2 $ 18,188 $ 3,300 $ 14,888 December 15, 2022 December 15, 2022 2 Training Conduct and Participation funds are limited to approved courses (see Attachment A). During the application process, the Regional Technology Partnership (RTP) vetted and the Urban Area Working Group (UAWG) approved your project(s). Throughout the grant cycle, SD OHS will use performance milestones set in the HSGP application as indicators of performance and this information may be used in assessing future competitive grant applications. All activities funded with this award must be completed within the sub -recipient performance period. You are required to comply with all applicable federal, state, and local environmental and historic preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, projects requiring EHP review, federal schedule and sole source procurement requests, regardless of dollar amount, require prior approval from OHS and the California Governor's Office of Emergency Services (Cal OES). Sub -recipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this grant. Sub -recipients are also required to obtain a performance bond prior to the purchase of any equipment item over $250,000, including any aviation or watercraft financed with homeland security dollars. Performance bonds must be submitted to your UASI Program Representative no later than the time of reimbursement. FY20 UASI - Subrecipient A-1 T (619) 533-6760 sandiego.go', September 1, 2020 92 of 355 May 20, 2021 Page 2 Following acceptance of this award, you must sign and return the SD OHS Memorandum of Understanding (MOU) as well as the Cal OES standard assurances. Once your completed MOU and standard assurances are signed and received by our office, you may request reimbursement of eligible grant expenditures. Your agency must coordinate with SD OHS to prepare and submit quarterly projections and milestone reporting via email so that SD OHS can comply with the semi-annual BSIR reporting for the duration of the grant period or until you complete all activities and the grant is formally closed. Failure to submit required reports could result in grant reduction, suspension, or termination. This grant is subject to all provisions of 2 CFR Part 200. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to SD OHS within 30 days upon receipt of an invoice from SD OHS. Your dated signature is required on this letter, Please sign and return the original to your UASI Program Representative at 9601 Ridgehaven Court, San Diego CA 92123 within 20 days of receipt and keep a copy for your files. For further assistance, please feel free to contact your SD OHS UASI Program Representative at (619) 533-6758. Sincerely, Megan Beall Interim Program Manager City of San Diego Office of Homeland Security Alejandra Sotelo-Solis, Mayor City of National City c/A524 Date FY20 UASI - Subrecipient A-2 September 1, 2020 Approved Participation Costs Feedback # Approved Training Participation Total: Agency Total: NATIONAL CITY - FIRE 20-04329 20-04310 Rescue Systems 1 $ 3,641.00 $ 5,939 National City $ 18,188 Confined Space Rescue $ 2,298.00 NATIONAL CITY - POLICE TBD TBD TBD CATO Conference $ 2,772.00 $ 12,249 National Gang Conference $ 6,177.00 National Homeland Security Conf $ 3,300.00 Conduct Total: $ - Participation Total: $ 18,188 Training Total: $ 18,188 A-3 Appendix B - HSGP Standard Assurances 94 of 355 Cal OES 4)I VERNQla's 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines. I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual; (d) California Supplement to the NOFO; and (e) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/. State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree: (a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required; (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body; Page 1 of 14 Initials 95 of 355 Cal OES 0I VERNQla's 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs (d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and (e) Official executing this agreement is authorized by the Applicant. This Proof of Authority must be maintained on file and readily available upon request. 2. Period of Performance The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and discloseaccordingly. Page 2 of 14 Initials 96 of 355 Cal OES 0I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.213 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non -Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including: Page 3 of 14 Initials 97 of 355 Cal OES 6F E IV MERRNQRGE'SNCg3E:1E Y SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs; (e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground -floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employmentdecisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; (j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; Page 4 of 14 Initials 98 of 355 Cal OES 0I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs (k) DHS policy to ensure the equal treatment of faith -based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (I) The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and (n) The requirements of any other nondiscrimination statute(s) that may apply to this application. 6. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug -free workplace and a drug -free awareness program as outlined in the Act. 7. Environmental Standards The Applicant will comply with state and federal environmental standards, including: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, § § 15000- 15387) ; (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources; Page 5 of 14 Initials 99 of 355 Cal OES fliOVERNOIV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 1 1738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 1 1990 which requires preservation ofwetlands; (i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205); (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 etseq.); (I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution. Page 6 of 14 Initials 100 of 355 Cal OES 0I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 8. Audits For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements. 9. Access to Records In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance. 12. Reporting - Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first -tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. Part 170 Reporting Subaward and Executive Compensation Information. 13. Whistleblower Protections The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 a n d § 4310. Page 7 of 14 Initials 101 of 355 Cal OES 4)I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the_ Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally -assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations. 16. Worker's Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 17. Property -Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the_ Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; Page 8 of 14 Initials 102 of 355 Cal OES 0I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs (c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and (e) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally -Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text -based communication. Drivers are also prohibited from the use of a wireless telephone without hands -free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. Page 9 of 14 Initials 103 of 355 Cal OES 0I VERNQlV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process. HOMELAND SECURITY GRANT PROGRAM (HSGP) - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 21. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 22. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collectPll are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively. 24. Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Page 10 of 14 Initials 104 of 355 Cal OES fliOVERNOIV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 25. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 26. Energy Policy and Conservation Act All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 27. Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 28. Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. 29. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. Page 11 of 14 Initials 105 of 355 Cal OES fliOVERNOIV5 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 30. Non -supplanting Requirement All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. 31. Patents and Intellectual Property Rights Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 32. SAFECOM All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 33. Terrorist Financing All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. 34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Page 12 of 14 Initials 106 of 355 Cal OES 6F E IV MERRNQRGE'SNCg3E:1E Y SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 35. USA Patriot Act of 2001 All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. 36. Use of DHS Seal, Logo, and Flags All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Page 13 of 14 Initials 107 of 355 Cal OES 0I VERNQla's 43EXICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs IMPORTANT The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2020, Version 10.1, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions. The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant. Subrecipient: City of National City Signature of Authorized Agent: Printed Name of Authorized Agent: Alejandra Sotelo-Solis Title: Mayor Date: 8/3/2021 Address 1243 National City Boulevard, National City, CA 91950 Telephone (619) 335-4556 Email wamedee@nationalcityca.gov Page 14 of 14 Initials Appendix C - Form of Reimbursement Request REIMBURSEMENT REQUEST City of San Diego Office of Homeland Security FY20 Urban Area Security Initiative Grant Grant: FY20 UASI Grant #2020-0095 Ca1OES #073-66000 CFDA #97.067 Supporting Information for Cash Request 108 of 355 Cash Request # through (Performance Period Start Date) (Performance Period End Date) Cash Request Amount DUNS # Under Penalty of Perjury I certify that: • The total amount of funds requested pursuant to this Reimbursement Request will be used to reimburse SUBRECIPIENT for Authorized Expenditures, which expenditures are set forth on the attached Cover Sheet, to which are attached true and correct copies of all required documentation of such expenditures. • After giving effect to the disbursement requested pursuant to this Reimbursement Request, the Funds disbursed as of the date of this disbursement will not exceed the maximum amount set forth in Appendix A of this agreement for specific projects and programs. • The representations, warranties and certifications made in the Agreement are true and correct in all material respects as if made on the date hereof, and SUBRECIPIENT is in compliance with all Grant Assurances in Appendix B of the Agreement. Futhermore, by signing this report, SUBRECIPIENT certifies to the best of their knowledge and belief that the report is true, complete and accurate and expenditures, disbursements, and cash receipts are for the purpose and objectives set forth in the terms and conditions of the federal award. SUBRECIPIENT is aware that any false, fictitious or fraudelent information or the omission of any material fact, may subject SUBRECIPIENT to criminal civil or administrative penalties for fraud, false statements, false claims or otherwise. • No Event or Default has occurred and is continuing. • The undersigned is an officer of SUBRECIPIENT authorized to execute this Reimbursement Request on behalf of SUBRECIPIENT. Printed Name: Title: Mailing Address: Remittance Address: Signature Phone Number: Email Address: 343 E. 16th Street, National City, CA 91950 Mail Reimbursement Request To: City of San Diego Office of Homeland Security Grants Management Section 9601 Ridgehaven Ct, MS 1101C San Diego, CA 92123 Date: FY20 UASI - Subrecipient C-1 September 1, 2020 Appendix C - Form of Reimbursement Request 109 of 355 REIMBURSEMENT REQUEST Cover Sheet (Invoice) Office of Homeland Security FY20 Urban Area Security Initiative Grant Program Award #2020-0095 Ca1OES ID #073-66000 CFDA #97.067 Reimbursement Request (Invoice)# Mail Reimbursement Request To: City of San Diego Office of Homeland Security Attn: Grants Management Section 9601 Ridgehaven Ct, MS 1101C San Diego, CA 92123 Expenditure Period: Date: Agency: DUNS Number: Type of Expenditure Project # Reimbursement Requested Equipment Training Planning Organization Exercise Total $ - For questions regarding this reimbursement request contact Name Phone Email 343 E. 16th Street, National City, CA 91950 Remittance Address (Address check will be mailed to) FY20 UASI - Subrecipient C-2 September 1, 2020 Appendix C - Form of Reimbursement Request REIMBURSEMENT REQUEST 110 of 355 Jurisdiction: Office of Homeland Security FY20 Urban Area Security Initiative Grant Program Training/Exercise Costs Detail Worksheet Grant: FY20 UASI Grant #2020-0095 CaIOES #073-66000 CFDA #97.067 Course Delivery (Tuition Registration Materials)/ Overtime & Baekfill Travel (Minus Tuition / Registration / Materials) Total $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - Expenditure Period: Date: Attendee Breakdown by Discipline EMA EMS FS GA HZ LE PH PSC PW Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 NOTE: O.T. fringe benefits are limited to FICA, Worker's Compensation and Unemployment Compensation. Each jurisdiction must ensure that reimbursement requests do not include any other O.T. fringe benefit expenditures. Other 'tinge benefit costs must be absorbed by the jurisdiction. FY20 UASI - Subrecipient C-3 September 1, 2020 Appendix C -- Form of Reimbursement Request 111 of 355 REIMBURSEMENT REQUEST Office of Homeland Security FY20 Urban Area Security Inititive Grant Program CONSULTANT / CONTRACTOR Grant: FY20 UASI Grant #2020-0095 CaIOES #073-66000 CFDA #97.067 Cash Request # through (Performance Period Start Date) (Performance Period End Date) Project Number Consulting Firm Project & Description of Services Deliverable Discipline Solution Area Expenditure Category Period of Expenditure Billable Hour Breakdown Total Charged to Grant Total Salary & Benefits Charged for this Reporting Hourly/Billing Rate Total Project Hours $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - FY20 UASI - Subrecipient C-4 September 1, 2020 Appendix C - Form of Reimbursement Request 112 of 355 REIMBURSEMENT REQUEST Office of Homeland Security FY20 Urban Area Security Inititive Grant Program PERSONNEL Grant: FY20 UASI Grant #2020-0095 CaIOES #073-66000 CFDA #97.067 Cash Request # through Claim Period of Expenditure Start Date (Claim Period of Expenditure End Date) Project Number Employee Name Backfilling For Project/Deliverable Discipline Solution Area Period of Expenditure Billable Hour Breakdown Total Charged to Grant Total Salary & Benefits Charged for this Reporting Hourly Rate Overtime Rate Total Project Hours $ $ - $ $ $ $ $ $ $ $ $ $ $ FY20 UASI - Subrecipient C-5 September 1, 2020 Appendix C - Form of Reimbursement Request 113 of 355 REIMBURSEMENT REQUEST Per Diem Expenses for (Employee Name) (Name of Event) Date Total Breakfast Lunch Dinner - Snack Tips Total Meals GSA Per Diem Meals & Inc Exp. Max - Reimbursable Meal Amount - - - - - - - - - - - - - - Lodging Paid including taxes and fees - GSA Per Diem Lodging (excluding taxes & fee) - Reimbursable Lodging w taxes and fees - - - - - - - - - - - - - - Mileage - Airfare Registration - Parking - Taxi - Total Reimbursable for - - - - - - - - - - - - - - Total Reimbursable for - Total Reimbursable for Claim FY20 UASI - Subrecipient C-6 September 1, 2020 Appendix C - Form of Reimbursement Request 114 of 355 GRANT: JURISDICTION: CASH REQ REIMBURSEMENT REQUEST N CASH REQUEST # Proj Vendor Invoice # Invoice Date AEL# Cost Freight Tax Rate Tax Amt Total Cost Disallowed Claim Amount Comment TOTAL AEL - - - - - - TOTAL AEL - - - - - - TOTAL AEL - - - - - - TOTAL AEL - - - - - - TOTAL AEL - - - - - - TOTAL AEL - - - - - - - TOTAL $ - $ - $ - $ - $ - $ - $ - TOTAL CLAIM $ - FY20 UASI - Subrecipient C-7 September 1, 2020 Appendix D - Performance Period Extension Request 115 of 355 UASI FY20 PERFORMANCE PERIOD EXTENSION REQUEST City of San DieSo Office of Homeland Security PERFORMANCE PERIOD EXTENSION REQUEST Subrecipient Name: UASI FY: Project: Project Title: Total Amount Allocated: Amount Expended: Original Performance Period Deadline: Requested New Performance Period Deadline (final reimbursement claim due on this date): 1. Describe the details of the project: 2. What is the current status of the project? 3. Please provide a timeline as to how you will meet the new requested date: 4. How have you analyzed your errors in the initial timeline? What are the reasons why the project is late? 5. How have you improved your planning and project management process to avoid future delays if this request is granted? What plans and documentation do you have in place to guarantee the requested deadline will be met? 6. List and describe all equipment with costs and AEL #s: Equipment & Description Cost AEL number PROJECT #--: TOTAL PROJECT #--: TOTAL FY20 UASI Performance Period Extension Request FY20 UASI - Subrecipient D-1 September 1, 2020 116 of 355 UASI FY20 PERFORMANCE PERIOD EXTENSION REQUEST PROJECT #--: TOTAL PROJECT #--: TOTAL PROJECT #--: TOTAL PROJECT #--: TOTAL All Investments TOTAL FY20 UASI Performance Period Extension Request FY20 UASI - Subrecipient D-2 September 1, 2020 117 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA (1) AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF SAN DIEGO OFFICE OF HOMELAND SECURITY AND THE CITY OF NATIONAL CITY AND (2) AUTHORIZING THE ESTABLISHMENT OF AN APPROPRIATION AND CORRESPONDING REVENUE BUDGET IN THE AMOUNT OF $18,188 FROM THE FISCAL YEAR 2020 URBAN AREA SECURITY INITIATIVE ("UASI") GRANT FUNDS FOR THE REIMBURSABLE GRANT PURCHASE OF TRAINING, EXERCISES AND CONFERENCES FOR THE NATIONAL CITY POLICE AND FIRE DEPARTMENTS WHEREAS, the United States Department of Homeland Security ("DHS") designated the City of San Diego as an eligible high -risk urban area through an analysis of the relative risk of terrorism; and WHEREAS, the San Diego Urban Area ("SDUA") was established for the purpose of the application for and allocation and distribution of Federal Urban Areas Security Initiative ("UASI") program grant funds; and WHEREAS, the San Diego County Unified Disaster Council established a collaborative subcommittee called the Urban Area Working Group ("UAWG"); and WHEREAS, the UAWG was established as the "Approval Authority" for the SDUA and was also established to (1) provide overall governance of the Homeland Security grant program across the SDUA; (2) coordinate development and implementation of all UASI program initiatives; and (3) to ensure compliance with all UASI program requirements; and WHEREAS, the Distribution of Fiscal Year 2020 UASI Grant Funds Agreement ensures the roles, responsibilities, and expectations at the local, state, and federal levels and confirms that the City of National City, as a grant program participant, agrees to meet state and federal requirements; and WHEREAS, pursuant to grant allocation decisions by the UAWG, the UASI Management Team asked the City of San Diego to distribute a portion of the regional UASI grant funds to sub -recipients, such as the City of National City; and WHEREAS, the National City Fire and Police Department will receive a total appropriation and corresponding revenue budget in the amount of $18,188 from the Fiscal Year 2020 UASI grant fund; and WHEREAS, the City of National City Fire and Police Department will use the appropriation for the following: Rescue Systems 1, Confined Space Rescue, CATO Conferences, National Gang Conferences, and National Homeland Security Conferences; and 118 of 355 Resolution No. 2021 — Page Two WHEREAS, the City of National City Fire and Police Department requests City Council (1) Authorizes the Mayor to execute an Agreement with the City of San Diego Office of Homeland Security for the Distribution of Fiscal Year 2020 UASI Grant Funds and (2) Authorizes the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the Fiscal Year 2020 Urban Area Security Initiative ("UASI") grant funds for the reimbursable grant purchase of training, exercises, and conferences for the National City Police and Fire Departments. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Authorizes the Mayor to execute an Agreement with the City of San Diego Office of Homeland Security to distribute the Fiscal Year 2020 UASI Grant Funds. Section 2: Authorizes the establishment of an appropriation and corresponding revenue budget in the amount of $18,188 from the Fiscal Year 2020 Urban Area Security Initiative ("UASI") grant funds for the reimbursable grant purchase of training, exercises, and conferences for the National City Police and Fire Departments. Section 3: The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolution. PASSED and ADOPTED this 17th day of August, 2021 Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 119 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) ratifying acceptance of funds in the total amount of $15,539 awarded to the City of National City from the Beverage Container Recycling City/County Payment Program from the California Department of Resources Recycling and Recovery (CalRecycle) for FY21 to implement recycling projects and programs such as beverage recycling containers in city parks, clean-up activities, and educational materials; 2) authorizing the acceptance of the Beverage Container Recycling City/County Payment Program funds for $15,539 and the establishment of the Trash Rate Stabilization Fund appropriation of $15,539 and corresponding revenue budget for the implementation of recycling projects and programs. (Engineering/Public Works) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 120 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) ratifying acceptance of funds in the total amount of 15,539 awarded to the City of National City from the Beverage Container Recycling City/County Payment Program from the California Department of Resources Recycling and Recovery (CalRecycle) ecycle) for FY21 to implement recycling projects and programs such as beverage recycling containers in city parks, clean-up activities, and educational materials; 2) authorizing the acceptance of the Beverage Container Recycling City/County Payment Program funds for 15,539 and the establishment of the Trash Rate Stabilization Fund appropriation of $15,539 and corresponding revenue budget for the implementation of recycling projects and programs. PREPARED ': Carla Hutchinson, Assistant Engineer - Civil ,' . , DEPARTMENT: Engin .- r' ublic Works Fr PHONE: 619-336-4388 EXPLANATION: See attached. APPROVED BY: FINANCIAL TATEi ENT: APPROVED:..,Finance ACCOUNT NO. APPROVED: MIS Expenditure Account No. 1 2-416-225-399-90 7 - $15,539 FY21 Beverage Container Recycling Program) Corresponding revenues have been received and were deposited in account ##172-O00O0-3 63. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution authorizing fund appropriations for the Beverage Container RecyclingCity/County Payment Program from CalRecycle for FY21. BOARD 1 COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Explanation 2. Resolution 121 of 355 Expla�ativn The Beverage Container Recycling City/County Payment Program with the Department of Resources of Recycling and Recovery (CalRecycle) awards funds to eligible California cities and counties specifically for beverage container recycling and litter cleanup activities. The goal of the program is to reach and maintain an 80 percent recycling rate for all California Refund Value beverage containers - aluminum, glass, plastic, and bi-metal. Projects implemented by cities and counties will assist in reaching and maintaining this goal. The City of National City has received funds from this program since FY 2005-06. For the period of FY21, the City of National City was awarded a total of $15,539 in funds to implement recycling projects and programs. Staff typically uses these funds to purchase beverage recycling containers for our local community parks, purchase reusable tote bags specifically designed to educate and promote beverage container recycling, and develop public educational flyers and brochures promoting beverage container recycling. Starting with the FY15 funding cycle, jurisdictions have a 24 month term to expend funds. Reporting will require submitting back-up documentation, including proof of purchases, for all expenditures. Failure to meet this reporting due date may result in the denial of funding and collection of unspent/unreported funds. As a result, staff was required to spend the funds allocated for FY21 on the program listed above, and is seeking City Council ratification of those expenditures. Staff is also seeking City Council approval to establish Trash Rate Stabilization Fund appropriations for FY21 to allow for future expenditures, and ratification of the establishment of corresponding revenue budgets for FY21 in the total amount of $15,539. 122 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA (1) RATIFYING AND AUTHORIZING ACCEPTANCE OF FUNDS IN THE TOTAL AMOUNT OF $15,539 FROM THE BEVERAGE CONTAINER RECYCLING CITY/COUNTY PAYMENT PROGRAM AND (2) AUTHORIZING THE ESTABLISHMENT OF THE TRASH RATE STABILIZATION FUND APPROPRIATION OF $15,539 AND CORRESPONDING REVENUE BUDGET FOR THE IMPLEMENTATION OF RECYCLING PROJECTS AND PROGRAMS WHEREAS, the Beverage Container Recycling City/County Payment Program with the Department of Resources of Recycling and Recovery (CalRecycle) awards funds to eligible California cities and counties specifically for beverage container recycling and litter cleanup activities; and WHEREAS, the goal of the program is to reach and maintain an eighty (80) percent recycling rate for all California Refund Value beverage containers - aluminum, glass, plastic, and bi-metal; and WHEREAS, the City of National City has received funds from this program since the Fiscal Year 2005-2006; and WHEREAS, for the period of Fiscal Year 2021, the City of National City was awarded a total of $15,539 in funds to implement recycling projects and programs; and WHEREAS, City staff uses these funds to purchase beverage recycling containers for our local community parks, purchase reusable tote bags specifically designed to educate and promote beverage container recycling, and develop public educational flyers and brochures promoting beverage container recycling; and WHEREAS, City staff requests City Council ratify and authorize acceptance of funds in the total amount of $15,539 from the Beverage Container Recycling City/County Payment Program with the Department of Resources of Recycling and Recovery (CalRecycle) and authorize the establishment of a Trash Rate Stabilization Fund appropriations for the Fiscal Year 2021 and corresponding revenue budgets for the Fiscal Year 2021. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Ratify and authorize the acceptance of funds for the total amount of $15,539 from the Beverage Container Recycling City/County Payment Program from the California Department of Resources Recycling and Recovery ("CalRecycle") for the Fiscal Year 2021 to implement recycling projects and programs such as beverage recycling containers in City parks, cleanup activities, and educational materials. Section 2: Authorize the establishment of the Trash Rate Stabilization Fund appropriation of $15,539 and corresponding revenue budget for implementing recycling projects and programs. 123 of 355 Resolution No. 2021 — Page Two PASSED and ADOPTED this 17th day of August, 2021 Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 124 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #122017-FSC with Haaker Equipment Company for the purchase and build -out of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck in an amount not -to -exceed $450,219.56. (Engineering/Public Works) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #122017-FSC with Haaker Equipment Company for the purchase and build -out of one (1) Vactor 2110 Plus Sewer Cleaner \factor Truck in an amount not -to -exceed 4 0,219.5 . PREPARED BY: Tirza Gonzales, Management Analyst li PARTMENT: EngineWorks PHONE: 1 -88 -4318 EXPLANATION: See staff report, APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS 644-416-222-511-0000 (Automotive Equipment) 450,21 .56. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution awarding the purchase and build -out of one (1) \factor 2110 Plus Sewer Cleaner Vactor Truck for the Public Works Streets and Wastewater Division. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: I. Explanation 2. Quote 3. Sourcewell Contract Number 122017-F C . 4. Resolution 126 of 355 Explanation: Based on the need for of the Public Works Streets and Wastewater Division to continue to provide the highest level of services required in order to clean out, avoid spillage, and perform preventative maintenance in the City's sewer infrastructure, and as part of the City Council approved FY21 annual budget, staff requests approval for the purchase of a Sewer Vactor Truck. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #122017-FSC with Sourcewell to allow for the purchase of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #122017- FSC with Haaker Equipment Company was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department of General Services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the purchase of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck to Haaker Equipment Company in an amount not to exceed $450,219.56, consistent with Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract #122017-FSC. The funding to purchase this vehicle was approved by City Council through adoption of the FY21 annual budget, but due to issues and delays caused by the COVID-19 Pandemic, the purchase of the Sewer Cleaner Vactor Truck will be purchased in FY22 with appropriations carried over from FY21. L'] 127 of 355 HAAKER EQUIFMEIITT COMPANY 2070 North White Avenue, La Verne, California 91750 (909) 598-2706 FAX (909) 598-1427 haaker.com CITY OF NATIONAL CITY � 72 Wilson Avenue 'National City CA 1950 June 21, 2021 ATTN: Mr. Ruben Huerta 619-336-4586 Email: rhuerta "nationalcityca.gov In accordance with your request, we are pleased to submit the following proposal for your consideration and approval based on the Sourcovell _ 'oo iyv u • has n _ r e en mfract 1. 01 F C One (1) NEW VACTOR 110 PLUS EWEER CLEANER ER 1 O-Cubic Yard Capacity with 16" Positive Displacement Blower, 1000 Gallons of Water, Mounted on a 2022 Kenworth 4x2 Paccar PX 370 HP Chassis with Allison 300ORDS Automatic Transmission. Equipped with all Standard and Optional Equipment listed: Standard Equipment: • 48" x 22" x 24" Curb Side Aluminum Toolbox • Aluminum Fenders • Mud Flaps • Electric/Hydraulic Four Way Boom • Color Coded Sealed Electrical System Remote Pendant Control w/35' Cord • Intuitouch Electronic Package • Double Acting Dump Hoist Cylinder • Handgun Assembly w/35" x 1/2" .Hose w/Quick Disconnects • 3"Y-Strainer at Water Pump Inlet • Ex -Ten Steel Cylindrical Debris Tank • Flexible Hose Guide • 30 Deg. Sand Nozzle w/Carbide Inserts • 30 Deg. Sanitary Nozzle w/Carbide Inserts 15 Deg• Penetrator Nozzle w/Carbide Inserts • Nozzle Storage Rack Vacuum Tube Storage: Rear Door (2) Pipe • I" Nozzle • 10' Leader Hose • Flat Rear Door w/Hydraulic Locks and Door Power- up/Down, Open/Close Feature • Dual 10" Stainless Steel Float Shut Off System/Rear Mounted • Debris Body Vacuum Relief System • Debris Deflector Plate - 48" Dump Height • Water Sight Gauge PS Liquid Float Level Indicator • Boom Transport Post Storage • 3" Y-Strainer @ Water Pump w/3" Drain Valve • Performance Package: (Hyd Variable Flow, Dual PTO's. Dual Hyd. Pumps) • I" Water Relief Valve for Vactor Water Pump • Stainless Steel M i crostrai n.er • Blower Air Shift Controls • Hydraulic Cooling Package • Midship Handgun Coupling • Side Mounted Water Pump • Hose Wind Guide (Dual Roller) • Hose. Footage Counter - Mechanical • Hose Reel Manual Hyd. Extend/Retract Hose Reel Chain Cover (Full) Tachometer/Chassis Engine w/Hourmeter 128 of 355 • Cir uit Breakers • LED Lights. Clearance, Back -Up, Stop, Tail & Turn • Tow Hooks, Front and Rear • Electronic Back -Up Alarm ' Hydraulic Tank Shutoff Valves • " Vacuum Pipe Package • Emergency Flare Kit • Fire Extinguisher 5 Lbs. • Low Water Alarm with Water Pump Flow Indicator • Front Joystick Boom Control • Rodder System Accumulator- jack Hammer on/off control wl manual valve • Digital Hose Footage Counter • Water Pump Hour Meter • PTO Hour Meter • Camera System, Rear Only • Hydraulic Oil Temp Alarm • Digital Water Pressure Gauge Qptional Ectnit • Stainless Steel Cage for Float Shut Off System • Roots 8 4-1 " Hg. Blower • 180 Degree Rotation, 10 Ft. Hydraulic Telescoping Boom, Front Loading 't Suction Hose • 80 GPM Variable Flow Water System • 2500 PSI Water Pressure . 1" 600' Piranha Sewer Hose, 2500 PSI • Hydraulic Extending/Rotating 15" Hose Reel (1" x 800') Capacity • Module Paint, Dupont Imron Elite - Sanded Primer Base • Debris Body Flush Out System • " Butterfly Valve, Rear Door, 3:00 Position • " Butterfly Valve, Rear Door, 6:00 Position • Centrifugal Separators • Folding Pipe Rack, Curbside, 8" Pipe • Folding Pipe Rack, Street side, " Pipe • Fixed Rear Door Pipe Rack, 8" Pipe • Rear Door Splash Shield • Lube Manifold • Plastic Lube Chart ' Hot Shift Blower Drive • Wireless Controls, including hose reel controls • Handgun Couplers, Front and Rear Unit Price. Sourcewell Discount: Subtotal. +••! 4•..�■ !!.!.!!!.!!!.#�+.t.lFtll�4�t,�*44* Sales Tax (8.75%) • Hydro Excavation Kit - Includes Lances, Nozzles, Storage Tray, and Vacuum Tubes • Automatic Hose Level Wind Guide, Indexing • High Pressured Hose Reel • Lateral Cleaning Kit w 1 ' Hose and Nozzle, 25 GPM/2000 PSI • Rodder Pump Drain Valves • LED Mid -Ship Turn Signals • Worklights (2), LED, Telescoping Boom • Worklights (2), LED, Rear Door • Worklight, LED, Operators Station • Worklight, LED, Hose Reel Manhole • Worklight, LED, Curb Side • Worklight, LED, Street Side • Toolbox, Front Bumper Mounted, 16 x 12 x 18 w/(2) LED Side Markers • (4) Long Handle Tool Storage Locations Behind Cab • Safety Cone Storage Rack - Post Style • Additional Safety Cone Storage Rack - Post Style • Door Stripe Material, Reflective Tape • Vactor Standard Manual and USB Version • Whelen Light Package with Light Bar, LED Traffic Advisor, Strobes 423,166.00 9,171.00) 413,995.00 36,224.56 TOTAL PRICE . . * NATIONALCITY, CA 0,*40&*.•#.#••0*460.0*..40 , 1 . 56 THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR Alsnr PARTICULAR PURPOSE, THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT. NOTE: Price is good until 60 Days. Costincreases due to the addition of Government mandated safety or environmental devices incurred after the date of this proposal, will be charged to you at our cost. Proof of such costs, if any, will be documented. TAXES: SALES TAX applicable at time of delivery will be shown on our invoice. FEDERAL EXCISE TAXES, if applicable, will require payment unless a properly executed Exemption Certificate is submitted. DELIVERY: 180-240 Days TERMS: Net 30 We appreciate the opportunity to present this proposal and look forward to being of further and continued service. . HAA►KER EQUIPMENT COMPANY ACCEPTED BY: C4� V :'.DATE: CHUM VALLEJO Sales Representative 129 of 355 EXHYBIT B FORM E CONTRACT ACCEPTANCE AND AWARD l li+�i� � J1 IflE PPWorii Animist (Top portion of thisform will be completed by NJPA if the vendor is awarded a contract. The vendor should compkete the vendor authorized sIgnatures as part of the RFP response,' NJPA Contract : 122017-FSC Pr s r's. full legat name: Federal Signal Corp. Based on NJPA'svaluation of your proposal, you have been awardeda contract, As an awarded vendor, you agree to provide the products and services contained In your proposal and to meet all f the terms and onditionsset forth to thisRFP„ in any amendments to this RFP, and in any exceptions that are accepted by NiPA. The effective date of the Contract will be February 20. 2018 and wIll expire on February 20, 2022 (no I f r than the Inter of four years from the expiration date of the currently awarded ntrc t or four years from the date that the NJPA Chief Procuremeni Officer awards the nfr t) . This Contract may be extended for a fifth year at N.IPA's discretion. NJPA Authorized Signatures: 41. RIPA T ti or coE 1 .. 1M ' ., B, AND Pr C)CLJR E E IT/ .� .1 Al II E ,, NJPA EXECUTIVE IRECT R/ CO SIGNATURE Jeremy Schwartz (I'J fit PRIMED TYPED} Chad Coquette tNIAMF. PRIMED OR 1 MEM Awarded on February 1 V, 2018 J P Contract # 122017-FSC Vendor Authorized Signatures: The Vendor hereby accepts this Contract award/ including all accepted exceptions and amendments. Vendor Naas CeAe-,tiCati:G rino- Authorized Signatory's Title .. VEND01.4AuT1-[ 11 ID SI Y AT Executed on 2- 20i6 (-Are,. pFACEntiser IiI( Vet, I\1.113A Contract # 122017-FSC 130 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, WAIVING THE FORMAL BID PROCESS PURSUANT TO NATIONAL CITY MUNICIPAL CODE SECTION 2.60.260 REGARDING COOPERATIVE PURCHASING AND AUTHORIZING THE CITY TO PIGGYBACK ONTO SOURCEWELL (FORMERLY "NATIONAL JOINT POWERS ALLIANCE") CONTRACT #122017-FSC WITH HAAKER EQUIPMENT COMPANY FOR THE PURCHASE AND BUILD -OUT OF ONE (1) VACTOR 2110 PLUS SEWER CLEANER VACTOR TRUCK IN AN AMOUNT NOT -TO -EXCEED $450,219.56 WHEREAS, the City of National City's ("City") Engineering and Public Works Department desires to purchase one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck to continue providing the highest level of services required to clean out, avoid spillage, and perform preventative maintenance in the City's sewer infrastructure; and WHEREAS, Section 2.60.260 of the National City Municipal Code provides that the City may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined to be in substantial compliance with the City's procurement procedures; and WHEREAS, Section 2.60.260 of the National City Municipal Code regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #122017-FSC with Sourcewell to allow for the purchase of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck; and WHEREAS, the City's Finance Department staff has confirmed that the Sourcewell Contract #122017-FSC with Haaker Equipment Company was competitively bid through a Request for Proposals (RFP) process and that the State of California Department of General Services procurement procedures are in substantial compliance with those of the City; and WHEREAS, City staff recommends adopting a resolution waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260, regarding cooperative purchasing and authorizes the purchasing of one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck to Haaker Equipment Company in an amount not to exceed $450,219.56 by utilizing a "Piggyback Contract" onto the Sourcewell Contract #122017-FSC. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Affirm the City's Finance Department's determination that the Sourcewell Contract #122017-FSC with Haaker Equipment Company was competitively bid through a Request for Proposals (RFP) process and that the State of California Department of General Services procurement procedures is in substantial compliance with those of the City. 131 of 355 Resolution No. 2021 — Page Two Section 2: Waive the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorize purchasing one (1) Vactor 2110 Plus Sewer Cleaner Vactor Truck to Haaker Equipment Company in an amount not to exceed $450,219.56. Section 3: The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOPTED this 17th day of August, 2021 Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 132 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the bid process pursuant to section 2.60.260 of the National City Municipal Code and authorizing the Mayor to execute a three year agreement with eSCRIBE Software Ltd. in the total not -to -exceed amount of $96,045 to procure and support eSCRIBE Agenda Management Software.(IT) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 133 of 355 MEETING DATE: August 17, 2021 AGENDA DA ITEM NrY ITEM TITLE: Resolution of the City Council of the City of National City waiving the bid process pursuant to section 2.60.260 of the National City Municipal Code and authorizing the Mayor to execute a three year agreement with eSCRIBE Software Ltd. in the total not -to -exceed amount of $96,045 to procure and support eSCRIBE Agenda Management Software. PREPARED BY: Ron Williams PHONE: 619-336-4373 EXPLANATION: See Attached DEPARTMENT: City Mpngey's office APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. 9-40 -0 - 99-0000 APPROVEDFinance APPROVED: ENVIRONMENTAL REVIEW: This project is not subject to environmental review. ORDINANCE: INTRODUCTION: : FINAL ADOPTION: TT STAFF RECOMMENDATION: Staff recommends Council waive the formal bidding requirements as allowed in section 2.60.220 of the Municipal Code, and award the contract to eSCRIBE Software Ltd. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment 1: Background Attachment 2: Contract 134 of 355 eSCRIBE Agenda Management Software Platform Background In April 25, 2000, the City of National City purchased the Questys records management system (RMS) to digitally manage and store City records. Through subsequent software upgrades, the Legistream agenda management module was added to the Questys RMS to facilitate the creation and management of meeting agendas. Prior to 2014, the City utilized Legistream primarily to store meeting agendas before adding agenda creation to the process. The agenda creation process is comprised of semi -automated (agenda packet creation) and manual tasks (item approval routing) performed by designated staff. To improve the agenda creation process, staff developed new requirements and process workflows to achieve a more efficient and fully automated process. The new requirements consisted of simplification of the agenda template and workflow creation and modification processes on a web -based platform. The current system is not web -based and requires vendor intervention to modify or create agenda templates and workflows. The costs to create or modify templates are $787 and $500 per instance, respectively. These additional costs are not included in the $20,453 paid for Questys RMS annual support. Staff worked diligently with the vendor to configure the current system to meet the new requirements. Unfortunately Legistream was unable to satisfactorily meet the requirements. Staff explored additional agenda management solutions to replace Legistream. eSCRIBE agenda management software platform offered the best solution to meet staff's requirements. eSCRIBE successfully demonstrated the software platform's ability to automate routing and approval of agenda items, create and modify agendas and agenda templates, manage board and commission memberships, manage public requests to speak, and manage meeting minutes. These are integral steps in the City of National City's advancement towards implementing more "paperless" processes in the organization. Following the replacement of Legistream, staff will research replacements for the Questys records management system in the near future. The City of Chula Vista purchased the eSCRIBE agenda management software platform through a request for proposal process (RFP). The contract included a public agency participation ("piggybacking") clause. The City of National City's Municipal Code Section 2.60.260 authorizes the City to take advantage of cooperative purchasing opportunities. Costs The software costs are as follows: 1 135 of 355 Year 1: $38,420 (Implementation ($10,860) + Licensing and Support ($27,560)) Year 2: $28,387 (Licensing and Support) Year 3: $29,238 (Licensing and Support) Total: $96,045 Staff Recommendation Staff recommends City Council waive the formal bidding requirements as allowed in Section 2.60.260 of the City of National City Municipal Code, and award the contract to eSCRIBE Software Ltd. for the following reasons: 1. Piggyback City of Chula Vista contract no. 2020-115 2. The price has been determined to be competitive within the industry. 3. No further purpose would be served by issuing a formal bid at this point in the process. 2 136 of 355 Subscription Agreement USCRIBE This Subscription Agreement (the "Agreement") together with any appendices referenced herein and attached hereto, is dated the 17th day of August, 2021; BETWEEN: eSCRIBE Software Ltd. ("eSCRIBE") - and - City of National City ("Customer") WHEREAS, eSCRIBE (and/or its affiliates) has developed certain proprietary software applications and platforms for the purpose of meeting and agenda automation which it makes available as services via the Internet (the "Services"). WHEREAS, In order to procure these services, Customer shall "piggyback" the contract between eSCRIBE and City of Chula Vista (Exhibit "A") to take advantage of cooperative purchasing in accordance with National City Municipal Code Section 2.60.260. NOW THEREFORE, the Customer desires to use the Services in accordance with the terms and conditions of this Agreement. Definitions "Customer Data" shall mean electronic data and information uploaded or inputted to the Services or created, generated or produced by the Customer during Use of the Services. "Data Storage: refers to the online electronic secure storage of Customer Data during the Use of the Services. "Documentation" includes any and all printed or electronic guides and manuals, including sales, marketing and training materials provided by eSCRIBE for the proper Use of the Services. "Implementation Services" refers to the configuration and training services, and other services set out in Appendix C. "Personal Information" means information which relates to an identified or identifiable individual, and includes any information defined from time to time as "personal information" under applicable State or Federal privacy legislation. "Location" refers to the location of the Customer entities authorized to Use the Services as set out in Appendix D. "Support Services" shall mean the technical support and product updates for the Services as made available under eSCRIBE's Support Services set out in Appendix B. Confidential Page I of 24 Subscription Agreement 2021 Subscription Agreement 137 of 355 SCRIBE "Taxes" refers to all present or future sales tax, consumption tax and similar taxes. "Use" shall mean the ability for the Customer to login with username and password and access the Services via the Internet. 1. Services a. eSCRIBE shall provide the Implementation Services, the Services and the Documentation to the Customer subject to the terms of this Agreement. b. eSCRIBE shall provide the Implementation Services in a professional, timely, and competent manner and in accordance with industry standards. eSCRIBE shall make every effort and take all appropriate steps to carry out the Implementation Services to the reasonable satisfaction of the Customer, in such a manner as is in the best interests of the Customer, and in compliance with all federal and state laws, local by-laws, and policies and procedures of the Customer. c. eSCRIBE shall make the Services available twenty-four (24) hours a day, seven (7) days a week, and will credit the Customer 10% of the equivalent monthly Subscription Fees listed in Appendix A for each three (3) hour period for which the Services are unavailable for Use by the Customer in a monthly period. "Uptime" and "Downtime" is recorded and calculated on a monthly basis and will be applied as a credit towards the annual Subscription Fees listed in Appendix A, for the next year. Downtime does not include scheduled outages for software updates, server or network maintenance (which will generally be scheduled for weekends or after midnight eastern time), notification of which will be provided to the Customer's designated Support Contacts five (5) days in advance. Unsuitable Customer operating environment, including, but not limited to, inadequate end user computer configuration, installed third party software, Internet connection issues or general Internet congestion issues are excluded from any downtime calculations. Account credits of eSCRIBE for any twelve (12) month period is hereby limited to a maximum of twenty percent (20%) of the annual Subscription Fees listed in Appendix A paid by the Customer during the prior twelve (12) month period up to the outage. Downtime is measured from the time that a trouble ticket is registered with Support Services by the Customer for the Services being unavailable for Use or the time that eSCRIBE becomes aware that the Services are unavailable for Use (whichever is earlier), to the time the problem is resolved and the Services are restored. In the event that eSCRIBE becomes aware that the Services are unavailable for Use, eSCRIBE shall notify the Customer immediately. Confidential Page 2 of 24 Subscription Agreement 2021 138 of 355 Subscription Agreement USCRIBE d. The Customer may not make available the Service for Use by any third parties. e. The Customer may not directly or indirectly through any third parties attempt to reverse -engineer or de -compile the operation of the Services in any manner through current or future available technologies, except that Customer may modify the Customer Data to the extent and in the manner described in the Documentation. f. Customer Data, which shall be hosted in The United States along with all copies and backups, together with all intellectual property rights therein, will belong to the Customer and the Customer remains the sole and exclusive owner of the Customer Data. During the Term of this Agreement, the Customer may retrieve such data from the Services at any time and, within ten (10) days of the Customer's request, eSCRIBE will make available any Customer Data that is stored in native file format (Word, Excel, PowerPoint, PDF, MP4). eSCRIBE shall not access, use, disclose, sell, rent, transfer or copy the Customer Data for any purpose (or authorize or permit a third party to perform such acts) other than as required to perform eSCRIBE's obligations pursuant to this Agreement. At the execution of this Agreement and during the Term, eSCRIBE represents and warrants to and in favor of the Customer and acknowledges that the Customer is relying thereon as follows: i. eSCRIBE has the legal capacity and right to execute this Agreement and carry out and observe the provisions thereof to be performed or observed by eSCRIBE hereunder and to take all actions pursuant hereto and all necessary approvals have been given or obtained to authorize eSCRIBE to execute this Agreement and perform thereunder and to take all actions required pursuant hereto; ii. eSCRIBE's execution, delivery, and performance of this Agreement will not constitute a violation of any judgment, order or decree, a default under any agreement by which it or any of its assets are bound or an event that would, with notice or lapse of time, constitute such a default; iii. eSCRIBE has the full and unencumbered right to grant to the Customer access to and use of the Services as provided in this Agreement, either through ownership or license, including upgrades, updates, improvements, modifications or enhancements to the Services including any third party components embedded in the Services, and that the rights g. Confidential Page 3 of 24 Subscription Agreement 2021 Subscription Agreement 139 of 355 SCRIBE granted herein will not violate the terms of its agreements with any third parties; iv. The Implementation Services and the Customer's access to or use of the Services or of the Documentation do not and will not conflict with, infringe upon or violate and are not alleged by any person to conflict with, infringe upon or violate the intellectual property rights of any other person. In addition, there are no existing or threatened legal proceedings brought against eSCRIBE in respect of the Services, the Documentation or the Implementation Services, or eSCRIBE's right to grant others the right to access and use the Services or the Documentation. Should eSCRIBE become aware of any such conflict, infringement or violation or potential conflict, infringement or violation, eSCRIBE will notify the Customer immediately; v. eSCRIBE's proprietary software applications and platforms are free of spyware and malware of any kind; vi. The Services and the Implementation Services provided by eSCRIBE hereunder will comply with the service and functional specifications set out in this Agreement, including the Documentation; vii. eSCRIBE will provide personnel who have the necessary technical skills, qualifications, experience, and training to provide information and expertise to the Customer in accordance with this Agreement; and viii. The Documentation is complete and will allow the Customer to access and use the Services. h. eSCRIBE shall retain such records in respect of the provision of the Implementation Services or of the Services and the fulfillment of its obligations hereunder as the Customer may from time to time reasonably require and shall make such records available at any time for inspection by the representatives of the Customer. 2. Support Services a. During the Term of this Agreement, eSCRIBE will provide the Customer the Support Services as described in Appendix B. 3. Fees a. The first year's Subscription Fees and the Implementation Fees as described in Appendix C, are due upon the date of this Agreement. Confidential Page 4 of 24 Subscription Agreement 2021 Subscription Agreement 140 of 355 SCRIBE The Subscription Fees are due annually thereafter, and will increase from the previous year's Subscription Fees by three percent (3%). b. Implementation Fees are for remote personnel. Optionally, should the Customer wish to have eSCRIBE provide onsite training, additional travel and living expenses would apply. c. All fees and other charges set forth in this Agreement are exclusive of any and all applicable Taxes due to eSCRIBE from Customer. Payment of all applicable Taxes shall be the responsibility of the Customer. If any such Taxes has to be withheld under this Agreement, Customer shall increase payment under this Agreement by such amount as to ensure that eSCRIBE has received an amount equal to the payment otherwise required after such withholding or deduction. d. Legacy Data fees if any, will be added to the annual Subscription Fees as set out in Appendix E. e. All payments are due thirty (30) days from the date of invoice. f. All references to currency are in US Dollars. 4. Term a. The term of this Agreement commences on the date of this Agreement for a period of three (3) years (the "Term"), and at the request of the City Manager, can be renewed for up to two (2) additional one (1) years terms. 5. Termination a. If either party is adjudged bankrupt, becomes insolvent, makes an assignment for the benefit of creditors, makes any arrangement for the liquidation of its debts or a receiver or a receiver and manager is appointed with respect to all or any part of its assets, or commences winding up proceedings, or bankruptcy or insolvency proceedings are instituted by or against such party, and such proceedings are not removed within sixty (60) days (an "Event of Bankruptcy"), then the party affected by such an Event of Bankruptcy must immediately give notice thereof to the other party, and the other party at its option may terminate this Agreement upon written notice to such affected party. b. If this Agreement is terminated by the Customer before the end of the Term other than for a breach of this Agreement on the part of eSCRIBE, the Customer will be liable for a termination penalty amounting to 35% of the remaining Subscription Fees due to the end of the Agreement if terminated in the first year, 25% of the remaining Confidential Page 5 of 24 Subscription Agreement 2021 141 of 355 Subscription Agreement USCRIBE Subscription Fees due to the end of the Agreement if terminated in the second year and 15% of the remaining Subscription Fees due to the end of the Term if terminated in the third year or subsequent year of the Agreement. c. Either party may terminate this Agreement upon written notice to the other party in the event that one party breaches any term or condition of this Agreement, provided that the non -breaching party gives the other party notice of the breach, and such breach is not remedied to the non -breaching party's satisfaction within ten (10) days after delivery of such notice. d. Within thirty (30) days after the termination of this Agreement by Customer pursuant to section 5 (a) or section 5 (c), eSCRIBE shall refund to the Customer any Subscription Fees paid by the Customer for the period from the date of termination to the end of the Term on a pro -rated monthly basis commencing with the month following the date of termination. e. Within thirty (30) days after the termination or expiration of this Agreement, eSCRIBE will make available any Customer Data that is stored in native file format (Word, Excel, PowerPoint, PDF, MP4). After the thirty (30) day period, eSCRIBE will delete or destroy all copies of Customer Data in its possession or control, unless legally prohibited and upon request, provide the Customer with a certificate of destruction. 6. Limitation of Liability a. Liability of eSCRIBE under this Agreement will be limited to the maximum amount of the annual Subscription Fees listed in Appendix A or the value of insurance listed in section 10, whichever is greater. eSCRIBE will not be liable for any general, special, incidental or consequential damages including, but not limited to, loss of production, loss of profits, loss of revenue, loss of data, or any other business or economic disadvantage suffered by the Customer arising out of the use or failure to use the Service. 7. Indemnity a. eSCRIBE shall indemnify and hold harmless the Customer (including its elected officials, officers, representatives, agents, employees, volunteers, and affiliates) against any and all claims, demands, losses, suits, damages (including indirect, special, consequential, remote, and economic damages), fees, fines, royalties, liability, and expenses Confidential Page 6 of 24 Subscription Agreement 2021 Subscription Agreement 142 of 355 SCRIBE (including reasonable lawyer's fees) arising out of any suit, claim or action relating to eSCRIBE's performance or non-performance of its obligations pursuant to this Agreement, including any breach of any representation or warranty, or for actual or alleged direct or contributory infringement of, or inducement to infringe, any intellectual property right relating to the Implementation Services, the Services or the Documentation or for actual or alleged misuse or misappropriation of a trade secret resulting directly or indirectly from eSCRIBE's action. These obligations of indemnity will survive the termination or expiration of this Agreement however caused. b. eSCRIBE shall have no liability hereunder for any claim of intellectual property infringement based on the combination, operation or use of the Service with software, hardware or other materials not furnished or approved in writing by eSCRIBE if such infringement would have been avoided without such software, hardware or other materials. c. In the event the Service or a component part thereof is held by a court of competent jurisdiction, or is believed by eSCRIBE, to infringe or potentially infringe a third party's rights, eSCRIBE shall, with prior notice to the Customer, (i) modify, at its expense, the Service to be non - infringing; provided that such modification does not adversely affect the Service as set out in this Agreement, or (ii) obtain for Customer the right to continue using the Service in its current state at no additional expense to the Customer, or (iii) if eSCRIBE determines that neither of the foregoing options are reasonably available, eSCRIBE may terminate this Agreement and refund any prepaid Fees to the Customer for which it has not received Services. 8. Confidentiality a. "Confidential Information" means all information disclosed by one party (the "Disclosing Party") to the other party (the "Receiving Party"), whether verbal or in writing, that is marked as confidential or that reasonably should be understood to be confidential given the nature of the information. The Customer's confidential information includes Customer Data, and eSCRIBE's confidential information includes the Services and Documentation. Confidential information of each party includes, the terms of this Agreement, as well as current and future technical specifications, product plans, features and roadmaps, business and marketing plans, customer lists and relationships, costs and pricing strategies, financial and employee Confidential Page 7 of 24 Subscription Agreement 2021 Subscription Agreement 143 of 355 SCRIBE information and records, as they may be disclosed by either party during the Term of this Agreement. b. Confidential information does not include any information that (i) is or becomes publicly available without a breach of the terms of this Agreement, (ii) is received from a third -party without breach of any obligation owed to the Disclosing Party, or (iii) the Receiving Party is entitled to disclose in response to a court order or as otherwise required by law; provided that the Receiving Party notified the Disclosing Party prior to such disclosure forthwith after receipt of such order to give the Disclosing Party time to contest such order. c. All Confidential Information shall remain the sole property of the Disclosing Party. d. The Receiving Party shall not divulge or disclose any Confidential Information communicated to or acquired by it, or disclosed by the Disclosing Party in the course of carrying out this Agreement. No Confidential Information will be used by the Receiving Party on any other project or for any other purpose without the prior written consent of the Disclosing Party, which consent may be not unreasonably withheld. The Receiving Party shall receive and store the Confidential Information with the same degree of care that it uses to protect the confidentiality of its own confidential information from unauthorized use, duplication or disclosure to third parties; provided such standard is no less than a reasonable standard considering the nature of the Confidential Information. e. Upon termination or expiration of this Agreement, the Receiving Party shall immediately cease to use Confidential Information in any manner whatsoever, shall return to the Disclosing Party or securely destroy all Confidential Information, and shall not retain any copies of the Confidential Information. f. eSCRIBE agrees and acknowledges that the Customer may be subject to State or Federal privacy legislation that may be in effect during the Term of this Agreement. The provisions of this section 8(f) supplement the terms of section 8 as it pertains to Confidential Information that is "Personal Information". eSCRIBE acknowledges that in the course of its provision of the Software Services, it will be provided with and have access to Customer Data which includes "Personal Information", and that such information is confidential. eSCRIBE agrees that such Personal Information will be used solely for the purposes of performing the Software Services and that it will safeguard such Personal Information by appropriate physical and technological means, including those specified in section 13. eSCRIBE will not, other than as required to provide the Software Services, Confidential Page 8 of 24 Subscription Agreement 2021 Subscription Agreement 144 of 355 SCRIBE disclose, transfer, sell, assign, publish or otherwise make available the Personal Information for its own use or the use of any other person or entity, except (and provided the Customer is promptly notified so as to permit it an opportunity to object to disclosure before it takes place, if feasible) where disclosure: (i) may be required to comply with a subpoena, warrant, or court order; (ii) is requested by a government institution that has the lawful authority to obtain the Personal Information; or (iii) is otherwise required by law. In addition, the Customer will be solely responsible for responding to any request by any Customer employee or other individual for access to, or correction of, any Personal Information. eSCRIBE will notify the Customer immediately of any breach of this section 8(f). g. These obligations of confidentiality will survive the termination or expiration of this Agreement however caused. 9. Non -Solicitation The Customer agrees that during the term of this Agreement, and for a period of one year following the date of termination of this Agreement, Customer will not to attempt to obtain withdrawal from eSCRIBE of any employee or person retained or engaged by eSCRIBE in any capacity whatsoever. 10.Insurance a. eSCRIBE shall obtain and maintain in force during the Term of this Agreement the following policies of insurance (all amounts in USD): i. General liability insurance insuring eSCRIBE's obligations and responsibilities with respect to the performance of Services as set out in this Agreement. The policy will be extended to include bodily injury and property damage, products and completed operations, personal and advertising injury, Implementation Services, contingent employer's liability, and contractual liability to a limit of no less than two million dollars ($2,000,000) per occurrence. The policy will include a cross liability and severability of interest clause and be endorsed to name the Client as an additional insured; ii. Non -owned automobile insurance to a limit of no less than one million dollars ($1,000,000); iii. If applicable, automobile insurance (OAP 1) for both owned and leased vehicles with inclusive limits of no less than one million dollars ($1,000,000); and Confidential Page 9 of 24 Subscription Agreement 2021 Subscription Agreement 145 of 355 SCRIBE iv. Errors and omissions liability insurance insuring eSCRIBE to a limit of no less than two million dollars ($2,000,000) per claim and five million dollars ($5,000,000) in the aggregate. The coverage under the policy will be maintained continuously during the Term of this Agreement and for an additional two (2) years after the termination or expiration of this Agreement and will cover insurable losses arising out of or in association with an error or omission in the rendering of or failure to complete and provide the services as set out in this Agreement. Coverage under the policy will respond to, but not be limited to the following occurrences: A. Privacy breach and violations as a result of but not limited to unauthorized access to or wrongful disclosure or dissemination of private information, failure to properly handle, manage, store, destroy or control personal information and include the failure to comply with privacy laws and their respective regulations regarding the collection, access, transmission, use, and accuracy. Coverage will extend to include the costs associated with notification of affected parties, regardless if required by statute as well as any fines or penalties or costs imposed as a result of the breach including defense of any regulatory action involving a breach of privacy; B. Network security incidents arising from system security failures such as, but not limited to, unauthorized access, theft or destruction of data, electronic security breaches, denial of service, spread of virus within eSCRIBE's computer network or other third party computer information systems and will further include expenses related to third party computer forensics; C. Privacy breach expenses including crisis management related to electronic and non -electronic breaches; D. Content or media liability including personal and advertising liability, intellectual property infringement coverage (copyright, trademark, trade name, service mark, trade dress or trade secret) arising out of media content created, produced or disseminated by eSCRIBE; E. Coverage for delay in performance of a contract or agreement resulting from an error or omission; and F. Coverage for damages resulting from dishonest and criminal acts committed by an employee of eSCRIBE. Confidential Page 10 of 24 Subscription Agreement 2021 Subscription Agreement 146 of 355 SCRIBE If coverage is to be cancelled or non -renewed for any reason, eSCRIBE shall provide the Customer with ninety (90) day notice of said cancellation or non -renewal. The Customer may request an Extended Reporting Endorsement be purchased by eSCRIBE at eSCRIBE's expense. The term of the Extended Reporting Endorsement will be decided by the Customer and eSCRIBE. b. eSCRIBE shall ensure that all policies of insurance will: i. be written with an insurer properly licensed to do business; ii. contain an undertaking by the insurers to notify the Customer in writing no less than thirty (30) days prior to any termination or cancellation of coverage unless otherwise required by law; and iii. be non-contributing with and will apply only as primary and not excess to any other insurance or self-insurance available to the Customer. c. Any deductible amounts will be borne by eSCRIBE. d. eSCRIBE shall deliver to the Customer certificates of insurance evidencing renewal or replacement of policies required under this Agreement at least fifteen (15) days prior to the expiration or replacement of the current policies without demand by the Customer. e. If eSCRIBE fails to maintain in force any insurance required to be maintained by it hereunder, then the Customer, without prejudice to any of its other remedies, may obtain such insurance on behalf of and at the cost of eSCRIBE. f. eSCRIBE and its agents, volunteers, contractors, subcontractors, employees, and insurer(s) hereby release the Customer from any and all liability or responsibility, including anyone claiming through or under them, by way of subrogation or otherwise for any loss or damage which eSCRIBE may sustain incidental to or in any way related to eSCRIBE's obligations under this Agreement. 11. Advertising a. Customer agrees that eSCRIBE may use and disclose Customer's name in its marketing material with prior written approval of the Customer, which will not be unreasonably withheld. 12.Trademarks a. Any trademarks and service marks ("Trademarks") adopted by eSCRIBE to identify the Services, Documentation and other products Confidential Page 11 of 24 Subscription Agreement 2021 Subscription Agreement 147 of 355 SCRIBE and services, belong to eSCRIBE. Nothing herein grants, or shall be construed to grant, to Customer any rights to such Trademarks. 13. Development Input a. Customer shall be entitled to provide eSCRIBE with information and feedback concerning the Service's functional requirements and product definition which eSCRIBE shall consider when formulating the product development roadmap and plans. This co-operative process between eSCRIBE and the Customer does not create any obligation upon eSCRIBE to adhere to Customer's feedback, nor does it create any ownership interest in the Services on the part of Customer should eSCRIBE incorporate any of Customer's suggestions into the development plan or ultimately into the Services. 14. General Provisions a. Relationship of Parties. In all matters relating to this Agreement Customer and eSCRIBE are independent contractors, and nothing in this Agreement shall be deemed to place the parties in the relationship of employer -employee, principal -agent, partners, orjoint ventures. b. Entire Agreement. This Agreement, including all Appendices, is the entire Agreement between the parties and supersedes all prior negotiations, understandings and agreements between the parties concerning the subject matter hereof. No amendment or modification of this Agreement shall be made except by written agreement of both parties. c. Ride Along: The terms of this Agreement may be extended for use by other parties, including: associated local governments, school boards and government agencies upon execution of an addendum outlining the associated Services and Fees applicable. This term is not intended to circumvent any procurement rules and regulations of the additional party. d. No Waiver. The failure of either party to exercise any right or the waiver by either party of any breach shall not prevent a subsequent exercise of such right or be deemed a waiver of any subsequent breach of the same or any other term of the Agreement. e. Partial Invalidity. Should any provision of this Agreement be held to be void, invalid, or inoperative, the remaining provisions of this Confidential Page 12 of 24 Subscription Agreement 2021 Subscription Agreement 148 of 355 SCRIBE Agreement shall not be affected and shall continue in effect as though such provisions were deleted. f. Force Majeure. Neither party shall be deemed in default of this Agreement to the extent that performance of its obligations or attempts to cure any breach are delayed or prevented by reason of any act of God, fire, natural disaster, act of government, or any other similar cause beyond the reasonable control of such party ("Force Majeure"), provided that such party gives the other party written notice thereof promptly and, in any event, within ten (10) days of discovery thereof and uses its reasonable efforts to cure the delay. Upon receipt of such notice, all obligations under this Agreement shall be immediately suspended. If the period of non-performance exceeds ten (10) days from the receipt of notice of the Force Majeure event, the party whose performance has not been affected may, by giving written notice, immediately terminate this Agreement. g• Assignment; Enurement. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of it rights or obligations hereunder, without the prior written consent of the other Party (such consent not to be unreasonably withheld); provided, however, that either Party may assign this Agreement without the other Party's consent in the event of any successor or assign that has acquired all, or substantially all, of the assigning Party's business by means of merger, stock purchase, asset purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement shall be null and void. h. Injunctive Relief. The parties recognize that a remedy at law for a breach of the provisions of this Agreement relating to either party's Confidential Information will not be adequate for the non -breaching party's protection, and accordingly the non -breaching party shall have the right to seek, in addition to other relief and remedies available to it, injunctive relief to enforce the provisions of this Agreement in any court of competent jurisdiction. i. Governing Law. This Agreement shall be governed and interpreted in accordance with the laws of the State of California, and the federal laws of The United States applicable therein. j. Calendar Days. All references to a day or days in this Agreement mean a calendar day or calendar days. Confidential Page 13 of 24 Subscription Agreement 2021 Subscription Agreement 149 of 355 SCRIBE k. Time of the Essence. Time is of the essence of this Agreement and of every part hereof and no extension or variation of this Agreement will operate as a waiver of this provision. I. Survival. All obligations of the parties which expressly or by their nature survive termination or expiration of this Agreement will continue in full force and effect subsequent to and notwithstanding such termination or expiration and until they are satisfied or by their nature expire. m. Headings. Headings are inserted for the convenience of the parties only and are not to be considered when interpreting this Agreement. Words in the singular mean and include the plural and vice versa. Words in the masculine gender include the feminine gender and vice versa. Words in the neuter gender include the masculine gender and the feminine gender and vice versa. n. Notice. Any notice required or permitted to be sent hereunder shall be in writing and shall be sent in a manner requiring a signed receipt, such as courier delivery, or if mailed, registered or certified mail, return receipt requested. Notice is effective upon receipt. Notice to both parties shall be to the address and contact set forth below and updated from time to time. eSCRIBE Software Ltd. 204-60 Centurian Drive Markham, ON L3R 9R2 Attention: Office of the President Customer Contact Info for Notices: City of National City 1243 National City Blvd National City, CA 91950 Attention: Office of the City Clerk Confidential Page 14 of 24 Subscription Agreement 2021 Subscription Agreement 150 of 355 The undersigned parties hereby enter into this Agreement, eSCRIBE Software Ltd City of National City SCRIBE Signature Signature Robert Treumann, CEO Authorizing Officer, Title Authorizing Officer, Brad Raulston, City Manager I have the authority to bind the organization APPROVED AS TO FORM: BY: Gabriela M. Torres Deputy City Attorney Confidential Page 15 of 24 Subscription Agreement 2021 151 of 355 Subscription Agreement USCRIBE Appendix A - Annual Subscription Fees eSCRIBE Annual Service and Support Fees Module License Type License Fee Quantity Cost eSCRIBE Accessibility Bundle Annual $ 13,410 1 $ 13,410 eSCRIBE Meeting Manager INCL eSCRIBE Participant Access INCL eSCRIBE Internet Publishing INCL eSCRIBE Report Manager INCL eSCRIBE V ote Manager Annual $ 3,650 1 $ 3,650 eSCRIBE Public Comments Annual $ 2,420 1 $ 2,420 eSCRIBE Public Speaker/Delegation Request Annual $ 2,420 1 $ 2,420 eSCRIBE Board Manager Plus Annual $ 2,830 1 $ 2,830 ADFS Authentication Annual $ 2,830 1 $ 2,830 Total - Annual Software and Support Fees $ 27,560 Confidential Page 16 of 24 Subscription Agreement 2021 152 of 355 Subscription Agreement )SCRIBE Appendix B - Support Services Subject to the terms and conditions of this Agreement, eSCRIBE shall perform the Support Services as defined. Definitions: The definitions used in the Agreement are incorporated herein. In addition, the following terms shall have the following ascribed to them: "Business Hours" means the hours during which eSCRIBE's helpdesk is available to take live incoming calls, emails and be available to respond to the Customer's Support Contacts, namely 8:00 a.m. to 8:00 p.m., Monday through Friday eastern time (excluding statutory holidays). "Extended Hours" means the hours during which eSCRIBE's helpdesk is available to take urgent calls during 8:00 p.m. to 11:00 p.m. EST, Monday through Friday eastern time (excluding statutory holidays). "Support Contacts" means the Customer designated individuals (to be identified in the attached Problem Reporting Schedule) and any replacements designated in writing to eSCRIBE who will serve as technical liaison between eSCRIBE and Customer and who are to have technical knowledge and experience with the Services used by the Customer. "Updates" shall mean fixes, patches, modifications, improvements to functionality or revisions to the Services and Documentation. All other capitalized terms shall have the meanings set out in the Agreement. Support Services: eSCRIBE will provide the following services to Customer: a. Technical assistance by telephone or electronic mail. b. Receipt and monitoring of calls during Business Hours at eSCRIBE's support desk. c. Direct access for Customer Support Contacts to eSCRIBE's team of support technicians. d. Provision of any available problem solutions related to the Services e. Make reasonable commercial efforts to provide a response to all reported problems in the manner described in the Problem Reporting Process below. f. Make available any Updates to the Services and Documentation at no additional charge, subject to Customer's responsibility for any Implementation Services fees for any new Services. Confidential Page 17 of 24 Subscription Agreement 2021 153 of 355 Subscription Agreement )SCRIBE Exclusions: a. Customer's third -party hardware and software not part of this Agreement. Problem Regortina Process: Step 1: Contact eSCRIBE using one of the following methods: Toll free number 1-855-299-0023 Email: support@escribemeetings.com Portal: https://customerportal.escribemeetings.com Step 2: Provide the following information: Provide Support Contact's name, location the Services are in Use, telephone number and E-mail address. Step 3: Provide a description of the problem. Provide as much detail, including system error messages and screen printouts, as possible. eSCRIBE assign a Priority Level based on the response matrix below. Priority Level Initial Response Status Updates 1- Complete Services or business critical functions unavailable or impaired Within 2 hours Every 4 hours 2- Specific Services functions unavailable or impaired Within 4 hours Every 8 hours 3- Services operational, isolated or individual user issues Next Business Day As required on each reported incident eSCRIBE shall assign a ticket number to reference the case in all future communications with Customer regarding the reported incident. Customer understands that failure to provide accurate and detailed call information as described above may increase the amount of time needed by eSCRIBE to diagnose the problem and develop a possible solution. Confidential Page 18 of 24 Subscription Agreement 2021 154 of 355 Subscription Agreement )SCRIBE Regardless of the priority assignment, Customer's problem must relate to the Services in order for Support Services to be applied hereunder. Where eSCRIBE is required to perform Support Services outside of the scope of the Agreement, including but not limited to investigations, efforts and resolutions pertaining to third party software, hardware, networks or facilities, eSCRIBE shall charge Customer at its daily Implementation Services rate for the services rendered. Using the Customer Community Portal, customers are able to check the status of their support tickets at any time. The case will not be closed by eSCRIBE until receipt of written confirmation from the Support Contact that the problem has been resolved. If written confirmation or feedback is not received within ten (10) business days, it will be assumed the problem has been resolved and the case will be closed. General Support Terms: a. The Support Contacts will be the only persons authorized to receive the Support Services hereunder and to instruct eSCRIBE in respect of Support Services. b. The delivery of Support Services hereunder does not extend to: i) Inadequate Customer computer configurations, installed third party software, Internet connection issues or general Internet congestion issues; ii) Services which have been altered, modified or improperly configured by the Customer, its customers, or any third party without eSCRIBE's prior written consent; iii) failures related to an accident, disaster or other Force Majeure event; iv) any unauthorized use of the Services; c. eSCRIBE warrants that its Support Services personnel shall deliverservices in a professional manner and in accordance with industry standards. d. Response and resolution times provided in the Problem Reporting Process or otherwise whether orally or in writing, are intended as good faith estimates, guidelines or objectives only and are not to be taken as warranties or representations. Confidential Page 19 of 24 Subscription Agreement 2021 155 of 355 Subscription Agreement )SCRIBE Appendix C - Implementation Services Subject to the terms and conditions of this Agreement, eSCRIBE shall perform the Implementation Services as listed below. Im lamentation Fees: Service Fee Quanti eSCRIBE Accessibility Setup/Training One time $ 4,020 1 $ 4,020 2 Meeting Types, 1 Report Template, 5 Workflows INCL ADFS Setup One time $ 2,210 1 $ 2,210 V ote Manager Setup One time $ 1,110 1 $ 1,110 Public Comments Setup One time $ 1,000 1 $ 1,000 Public Speaker/Delegation Request Setup One time $ 1,000 1 $ 1,000 Board Manager Plus Setup (1 Board Template, 1 Application Template) One time $ 1,520 1 $ 1,520 Total - One-time Implementation Fees $ 10,860 Confidential Page 20 of 24 Subscription Agreement 2021 Subscription Agreement 156 of 355 )SCRIBE Appendix D - Authorized Customer Locations Authorized Meeting Types Meeting Name Main Meeting Body (Council/Board of Trustees) City Council Standing Committees (Standing Committees as established by the Main Meeting Body, and that report directly to Council the Main Meeting Body) Planning Commission, Community and Police Relations Commission (CPRC), Housing Advisory Committee, Public Safety Committee, Public Art Committee, Park, Recreation and Senior Citizens Advisory Committee, Veterans and Military Families Advisory Committee, Civil Service Commission, Board of Library Trustees, Port Commission, Sweetwater Authority, Traffic Safety Committee Reporting Subcommittees (Sub - Committees as established by the Main Meeting Body or Standing Committee, and that report directly to an established Standing Committee) Confidential Subscription Agreement 2021 Page 21 of 24 Subscription Agreement 157 of 355 )SCRIBE Appendix E - Legacy Data Storage Fees Upon the completion of the initial, or any subsequent Term or Third Party Data Migration, (Appendix F) eSCRIBE will measure the total Customer Data Storage in gigabytes (GB) to calculate any Legacy Data storage fees based on the following schedule: GB 0-50 51-100 101-150 151-200 201-300 301+ Price / GB / Year $ 10.00 $ 9.50 $ 9.00 $ 8.50 $ 8.00 $ 7.50 Confidential Page 22 of 24 Subscription Agreement 2021 158 of 355 Subscription Agreement )SCRIBE Appendix F - Third Party Data Migration - Project Scope Subject to the terms and conditions of this Agreement, eSCRIBE shall perform the Third Party Data Migration Services listed below. In Scope N/A Out of Scope N/A Assumptions N/A Additional Notes It is important to note that this migration does not replace the need for customer to obtain a backup of all data upon termination of contract with incumbent vendor. Migrated data is strictly for presentation through eSCRIBE's Internet Publishing module, and should not be used as an archive or backup of incumbent system's data. It is also important to note that once the web interface for the incumbent system has been taken down, the data can no longer be accessed by eSCRIBE for any future migration work. Incumbent system should not be terminated until all migrated data has been fully validated and verified complete. Additional Fees At the completion of the migration, an additional legacy data storage fee will be charged based on the amount of migrated data in gigabytes (GB) as per the table in Appendix E. Confidential Page 23 of 24 Subscription Agreement 2021 Subscription Agreement 159 of 355 )SCRIBE Modification to Services The Customer wishes to modify the Services as defined below, effective the day of , 2021, in accordance with the terms and conditions of the Client Subscription Agreement (the "Agreement"), dated Services Fees: i Addition Annual Fee I Quantityost $ - $ - $ - $ - $ - $ - $ - Total - Annual Subscription Fees $ - Implementation Fees: Service Fee Quantity Cost $ - $ - Total Training Fees $ - Service Fee Quantity Cost $ - $ - $ - $ - Total - One-time Implementation Fees $ - The first year's Subscription Fees and the Implementation Fees are due upon the date of this Appendix, and the Subscription Fees are due annually thereafter. The undersigned parties hereby enter into this Agreement, eSCRIBE Software Ltd Signature Robert Treumann, CEO Client Signature Authorizing Officer, Title Authorizing Officer, Title I have the authority to bind the organization Confidential Page 24 of 24 Subscription Agreement 2021 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 160 of 355 Subscription Agreement (�)SCRIBE This Subscription Agreement(the "Agreement")togetherwith any appendices referenced herein and attached hereto,isdated the 18thday ofSeptember, 2020 BETWEEN: e SC RIBE Software Ltd. ("eSC RIBE") -and - The City of C hula Vista ("Customer") WHEREAS, eSC RIBE (a nd/or its a ffilia tes) ha s developed certain proprietary software applications and platforms for the purpose of meeting, board and agenda automation which it makes available as services via the Internet (the "Se rvic e s"); a nd WHEREAS, In order to procure these se ry is e s Customer so lic ite d p ro p o sa is in accordance with Chula Vista Municipal Code Section 2.56.080 for contracts exceeding $100,000, received 7 pro posaLs, and selected eSC RIBE as the most qualified amongst those submitting;and WHEREAS, eSC RIBE w a rra n is a n d represents th a t is it a xp a rie n c e d and staffed in a manner such that can deliver the services required of eSC RIBE to Customer in accordance with the time framesand the termsand conditionsofthisAgreement. NOW, THEREFO RE, in consideration ofthe above recitals,the covenantscontained herein, and other good and valuable the Customerdesiresto use the Services in accordance with the termsand conditionsofthisAgreement. Definitions "Customer Data"shallmean electronic data and information uploaded or inputted to the Servicesorcreated, generated orproduced by the C u sto m e r d u rin g Use o f th e Services. "Data Storage : re fe rs to the online electronic secure storage o f C u sto m e r Data during the Use of the Services. "Doc umentation" includesany and allprinted orelectronic guidesand manuals, including sales, marketing and training materiaLsprovided by eSC RIBE forthe properUse ofthe Services. "Implementation Se rvic es" re fe rs to the configuration a nd training services, and otherservicessetoutinAppendixC. R2020-209 ACN# 2020-115 Confidential Page 1 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 161 of 355 Subscription Agreement (�)SCRIBE "Location" refers to the location of the C u sto m e r e n titie s a u th o rize d to Use the Servicesassetoutin AppendixD. "Persona I Information" means information which re[atesto an identified or identifiable individual, and includesany information defined from time to time as"personalinformation" underappLicabLe State or Federalprivacy legislation. "Support Services" shalLmean the technicaLsupportand product updates for the Servicesasmade available undereSCRIBE'sSupport Servicessetout in Appendix B. "Taxes" re fe rs to a ll p re se nt or futu re sa le s ta x, c o nsu m p tio n ta x a nd similar to xe s. "Use" shalLmean the ability forthe C u sto m e r to login with use rn a m e and password and access the Servicesvia the internet. 1. Services a. Required Services. eSC RIBE agreesto perform the servicesas described in AppendixA,and implementforthe Customerthe implementation servicesasdescribed in AppendixC, incorporated into the Agreementbythis reference,with timely delivery being ofthe essence forthisAgreement. The services, Documentation, and/or Deliverablesdescribed in AppendixA and AppendixC shallbe referred to herein asthe "Required Services." b. Reductions in Services. C ustomermay independently, orupon request from e SC R IB E, from time to time, reduce the Se ry is e s to be provided by eSC RIBE underthisAgreement. Upon doing so, C ustomerand eSCRIBEagree to meetand conferin good faith forthe purpose of negotiating a corresponding reduction in the compensation associated with the reduction. c. AdditionalServices. Subjectto compliance with the C ity'sC harter, codes, policies, proceduresand ordinancesgoverning procurement and purchasing authority, C ustomer may request eSC RIBE provide additionalservicesrelated to the Required Services("AdditionaL Services"). Ifso,Customerand eSCRIBE agree to meetand conferin good faith forthe purpose ofnegotiating an amendmentto ExhibitA, to add the AdditionalServices. Unlessotherwise agreed, compensation forthe AdditionalServicesshallbe charged and paid consistentwith the ratesand termsalready provided therein. Once Confidential Page 2 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 162 of 355 Subscription Agreement (�)SCRIBE added to ExhibitA,"Additiona[Services" shallalso become "Required Services" forpurposesofthisAgreement. d. Standard ofCare. eSC RIBE expressly warrants and agreesthat any and allRequired Serviceshereundershallbe performed in accordance with the highest standard of care exercised by members ofthe profession currently practicing undersimilarconditionsand in similarlocations. e. No WaiverofStandard ofCare.Where approvalbyCustomeris required, itisunderstood to be conceptualapprovalonLy and does not relieve eSCRIBEofresponsibility forcompLying with alllaws,codes, industry standards, and liabiLityfordamagescaused by negligent acts, errors, omissions, noncompliance with industry standards, orthe willfulmisconductofeSC RIBE oritssubcontractors. f. eSCRIBEshallprovide the Implementation Se rvic e s in a professional, timely, and competentmannerand in accordance with industry standards. eSC RIBE shallmake every effortand take a ll a p p ro p ria te steps to carry outthe Implementation Services to the reasonable satisfaction ofthe Customer, in such a m a n n e r a s is in the best interests ofthe Customer,and in compliance with allfederaland state laws, localby-laws,and po[iciesand proceduresofthe Customer. eSCRIBEshallmake the Services available twenty-four(24)hoursa day, seven (7)daysa week,and wilhcred itthe Customer10% ofthe equivalent monthly Subscription Fees listed in AppendixA foreach three (3) hourperiod forwhich the Servicesare unavailable forUse by the Customerin a monthly period. "Uptime"and "Downtime"is recorded and calculated on a monthly basisand wiLlbe applied asa credittowardsthe annuaLSubscription Feeslisted in AppendixA, for the nextyear.Downtime doesnotinclude scheduled outagesfor software updates, serverornetwork maintenance (which will generally be scheduled forweekendsoraftermidnighteastern time), notification of which willbe provided to the Customer'sdesignated SupportContactsfive (5)days inadvance. Unsuitable Customer operating environment, including, but not limited to, inadequate end u se r c o m p u to r con fig u ra do n, in sta lie d th ird p a rty so ftw a re , in to rn e t connection issues orgenera[Internet congestion issuesa re excluded from any downtime calculations.AccountcreditsofeSCRIBEforany twelve (12) m o n th period is h e re b y limited to a maximum o f tw e n ty percent (20%)ofthe annualSubscription Fees listed in Appendix paid by the C u sto m e r d u rin g the p rio r tw e lv e (12) m o n th period up to the outage. Downtime is measured from the time thata trouble ticket is registered with Support Services by the Customerforthe Services being unavailable forUse orthe time thateSCRIBEbecomesaware g. Confidential Page 3of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 163 of 355 Subscription Agreement USCRIBE thatthe Servicesare unavailable for Use (whichever isearLier),to the time the problem is re solved and the Servicesare restored. In the event that eSC RIBE becomesa ware thatthe Servicesare unavailable for Use, eSC RIBE shallnotify the C usto m e r im m e d ia te ly. h. The Customermay notmake available the Service for Use by any third p a rtie s. i. The Customermay not directly or indirectly through any third parties attemptto reverse-engineerorde-compile the operation ofthe Services in any mannerthrough currentorfuture available technologies,exceptthatCustomermay modify the CustomerData to the e xte n t a n d in the m a n n e r d e sc rib e d in the Documentation. j• CustomerData,which shallbe hosted in The United Statesalong with aftcopiesand backups,togetherwith aLLintellectuaLproperty rights therein, willbelong to the Customerand the Customerremainsthe so Le and exclusive owner of the CustomerData. During the Term of thisAgreement,the Customermay retrieve such data from the Servicesatany time and, within ten (10)daysofthe Customer's request, eSC RIBE wiLlm a ke available any Customer Data that is stored in native file format (Word, Excel, Pow erPoint, PD F, M P4). e SC RIBE shall notaccess, use, disclose, selL, rent,transferorcopy the CustomerData forany purpose (orauthorize orpermita third party to perform such acts)otherthan as required to perform eSC RIBE'sobligations pursuant to thisAgreement. k. At the execution of this Agreement and during the Term, eSC RIBE representsand warrants to and in favorofthe Customerand acknowLedgesthatthe Customeris relying thereon asfoLlows: i. eSC RIBE hasthe legalcapacity and right to execute this Agreementand carry outand observe the provisionsthereofto be performed orobserved by eSC RIBE hereunderand to take aLLactionspursuanthereto and alLnecessary approvaLshave been given or o b to in e d to authorize eSC RIBE to execute this Agreementand perform thereunderand to take alLactions required pursuanthereto; ii. eSCRIBE'sexecution,delivery,and performance of this AgreementwilLnotconstitute a violation ofanyjudgment,order ordecree,a defauLtunderanyagreementbywhich itoranyof itsassetsare bound Oran eventthatwould,with notice orlapse o f tim e ,constitute such a default; iii. eSC RIBE hasthe fulLand unencumbered right to grant to the Customeraccessto and use ofthe Servicesasprovided in this Agreement, eitherthrough ownership or License, including Confidential Page 4 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 164 of 355 Subscription Agreement SCRIBE upgrades, updates, improvements, modifications or enhancementsto the Services including any third party componentsembedded in the Services, and thatthe rights granted herein wiLlnotviolate the termsofitsagreementswith any third p a rtie s; iv. The Implementation Servicesand the Customer'saccessto or use ofthe Required Servicesorofthe Documentation do not and willnotconflictwith, infringe upon orviolate and are not alleged by any person to conflictwith, infringe upon orviolate the intellectualproperty rights ofany otherperson. In addition, there are no existing orthreatened legalproceedingsbrought against eSC RIBE in respect of the Services, the Documentation orthe Implementation Services,oreSCRIBE'srightto grant others the rightto accessand use the Servicesorthe Documentation. Should eSC RIBE become aware ofany such conflict, infringement orviolation orpotentialconflict, infringementorviolation, eSC RIBE willnotify the Customer im m e d ia te ly; v. e SC R IB E' s p ro p rie to ry software a p p Lic a do n s a n d p La tfo rm s a re free ofspyware and malware ofany kind; vi. The Required Servicesand the Implementation Services provided by eSC RIBE he reunderwillcomply with the service and functiona [specifications set out in thisAgreement, including the Documentation; vii. eSC RIBE willprovide personnelwho have the necessa ry to c h n is a l sk ills, qualifications, experience, and training to provide information and expertise to the C u sto m e r in accordance with thisAgreement;and viii. The Documentation iscomplete and willallow the Customerto accessand use the Required Services. L eSCRIBEshallretain such recordsin respectofthe provision ofthe Implementation Se rvic e so r of the Servicesand the fulfillment of its obligationshereunderasthe Customermayfrom time to time reasonabLy require and shallmake such recordsavailable atany time fo r in sp e c tio n by the re p re se nta tive s o f the C usto m e r. 2. SupportServices a. During the Term ofthisAgreement,eSC RIBE willprovide the Customer the Support Servicesasdescribed in Appendix B. Confidential Page 5of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 165 of 355 Subscription Agreement 3. Fees SCRIBE a The firstyear'sSubscription Feesasdescribed in AppendixA and the Implementation Feesasdescribed in AppendixC, are due upon the date ofthisAgreement. The Subscription Feesare due annually thereafter, and willincrease from the previousyear'sSubscription Fees by two percent(2%). b. Implementation Feesare forremote personneLOptionally, should the Customerwish to have eSC RIBE provide onsite training, additional traveland living expenseswould apply. c. Allfeesand otherchargessetforth in thisAgreementare exclusive of any and a1Lapplicable Taxes due to eSCRIBEfrom Customer. Payment of aII. applicabLe Taxesshallbe the re sp o n sib ility o f th e C u sto m e r. If a n y such Taxeshasto be withheld underthisAgreement,Customershall increase paymentunderthisAgreementby such amountasto ensure thateSC RIBE hasreceived an amountequalto the paymentotherwise required aftersuch withholding ordeduction. d. Legacy Data feesifany,willbe added to the annualSubscription Fees assetout in Appendix E. e. Allpaymentsare due netfifteen (15)daysfrom the date ofinvoice,a 2% discountwillbe provided by eSC RIBE forthose terms f. A llre fe renc es to currency are in USDollars. 4. Term a. The term ofthisAgreementcommenceson the date ofthis Agreement fora period offive (5)years(the "Term"),and,atthe requestofthe Customer, can be renewed forup to five (5)additional one (1) years Te rm s. 5. Termination a. If either party isadjudged bankrupt,becomesinsolvent,makesan assignmentforthe benefit of creditors,makesanyarrangementfor the liquidation ofitsdebtsora receiverora receiverand manager is appointed with respectto allorany partofitsassets,orcommences winding up proceedings, orbankruptcy orinsolvency proceedingsare instituted by oragainstsuch party, and such proceedingsare not removed within sixty (60) days(an "Eve ntofBankruptcy"),then the party affected by such an EventofBankruptcy must immediately give Confidential Page 6of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 166 of 355 Subscription Agreement SCRIBE notice thereofto the other party,and the otherparty atitsoption may terminate thisAgreementupon written notice to such affected party. b. If this Agreement is terminated by the Customerbefore the end ofthe Term otherthan fora breach ofthisAgreementon the partof e SC RIBE, the CustomerwiLlbe liable fora termination penalty amounting to 25% ofthe remaining Subscription Fees due to the end ofthe Agreement if terminated in the first year,20%ofthe remaining Subscription Fees due to the end ofthe Agreementif terminated in the second yearand 15%ofthe remaining Subscription Fees due to the end ofthe Term if terminated in the third yearorsubsequentyear ofthe Agreement. c. Either party may terminate this Agreement by giving thirty (30) days written notice to the otherparty in the eventthatone party breaches any term, condition, violate any othercovenants, agreements, or conditionsofthisAgreement(each a "default"), provided thatthe non -breaching party givesthe otherparty notice ofthe default. and such default isnotremedied to the non -breaching party'ssatisfaction within ten (10) daysafterdelivery of suc h notice. d. Within thirty (30) daysafterthe termination ofthisAgreementby Customerpursuantto section 5 (a) orsection 5 (c), eSC RIBE shall refund to the Customerany Subscription Fees paid by the Customer forthe period from the date oftermination to the end ofthe Term on a pro -rated monthly basiscommencing with the month following the date oftermination. e. Within thirty (30) daysafterthe term ination o r e xp ira do n o f th is Agreement, eSCRIBE wiLlmake available anyCustomerData that is stored in native file format(Word, Excel, PowerPoint, PDF, M P4). eSC RIBE hasthe rightto destroy alLcopiesofCustomerData in its possession orcontrol, aftersixty (60) days, orwhenevertra nsferof CustomerData iscompleted and provide the Customerwith a certificate ofdestruction. 6. Remedies a. Governing Law/Venue. ThisAgreementshallbe governed by and construed in accordance with the lawsofthe State ofCalifornia. Any action arising underorrelating to thisAgreementshalLbe broughtonly in San Diego County,State ofCalifornia. b. Service ofProcess.eSCRIBEagreesthatitissubjectto personal ju risd is don in C a Lifo rn is . ESC RIBE is a fo re ig n c o rp o ra don, fo rm e d in 2 00 6 in Ontario C a n a d a, and not registered with the C a lifo rn is Secretary of Sta te. ESC RIBE agreesto re g iste r w ith the California Confidential Page 7of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 167 of 355 Subscription Agreement USCRIBE Secretary of State and irrevocably consents to service of process on e SC RIBE by first c la ss m a it d ire c to d to the in d iv id u a l a n d addressed listed under"ForLegalNotice" in section 15(n) ofthis Agreement, and thatsuch service shallbe effective ten daysafter m a ilin g . 7. Limitation of Liability a. Liability ofeSC RIBE underthisAgreementwillbe limited to the maximum amountofthe annualSubscription Feeslisted in AppendixA orthe value of insurance listed in section 10, whicheverisgreater. eSCRIBE willnotbe liable foranygenera l,special,incidentalor consequentialdamagesincluding,butnotlimited to, lossof production, lossof profits, lossof revenue, lossofdata, orany other businessoreconomic disadvantage suffered by the Customerarising outofthe use orfailure to use the Service. 8. Indemnity a eSC RIBE shallprotect, defend, indemnify and hold harm less the C u sto m e r (in c lu d in g its e le c te d officials, officers, representatives, agents, employees,volunteers,and affiliates), from and againstany and allclaims, demands, losses, suits, damages(including indirect, special,consequential,remote,and economic damages), fees, fines, royalties, liability, and expenses(including reasonable lawyer'sfees and court costs) a rising out of any suit, claim or action relating to eSCRIBE'sperformance ornon-performance of its obligations pursuant to thisAgreement, including any breach of any representation or warranty,orforactualoralleged directorcontributory infringement of, or inducement to infringe, any intellectua[property right relating to the Implementation Services, the Servicesorthe Documentation orfor actualoralleged misuse ormisappropriation ofa trade secret resulting d ire c tly o r in d ire c tly fro m eSCRIBE'saction. These obligations of ind e m nity willsurvive the termination orexpiration of this Agreem ent howeverca used. b. eSCRIBE shallhave no liability hereunder fora nyclaim of intellectual property infringement based on the combination, operation oruse of the Service with software, hardware orothermaterialsnotfurnished or approved in writing by eSCRIBE if such infringementwould have been avoided withoutsuch software, hardware orothermaterials. c. In the event the Service ora componentpartthereof isheld by a courtofcompetentjurisdiction,orisbelieved byeSCRIBE,to infringe or Confidential Page 8of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 168 of 355 Subscription Agreement USCRIBE p o to n tia Ely in frin g e a third pa rty' s rig h ts, e SC R IB E sh a ll, w ith p rio r n o tic e to the Customer,(i)modify,atitsexpense,the Service to be non - infringing; provided thatsuch modification doesnotadversely affect the Service assetoutinthisAgreement,or(ii)obtainforCustomerthe rig h t to continueusing the Service in its c u rre n t sta to a t n o additional expense to the Customer,or(iii)ifeSCRIBEdeterminesthatneitherof the foregoing optionsare reasonably available,eSCRIBEmay terminate thisAgreementand refund any prepaid Feesto the Customerforwhich ithasnotreceived Services. 9. Confidentiality a. "ConfidentialInfo rmation"meansaliinformation disclosed by one party (the "Disclosing Party") to the o th e r p a rty (the "Receiving Party"),whetherverbalorin writing,thatismarked asconfidentialor thatreasonably should be understood to be confidentialgiven the nature ofthe information. The Customer'sconfidentialinformation incLudesCustomerData,and eSCRIBE'sconfidentia[information includesthe Servicesand Documentation.Confidentialinformation of each party includes,the termsofthisAgreement,aswelLascurrent and future technica[specifications, product plans,featuresand roadmaps,businessand marketing plans,customerlistsand re lationships,costsand pricing strategies,financialand employee information and records,asthey may be disclosed by eitherparty during the Term ofthisAgreement. b. Confidentialinformation does not include any information that(i) isor becomespublicly available withouta breach ofthe termsofthis Agreement, (ii) isreceived from a third -party withoutbreach ofany obligation owed to the Disclosing Party, or (iii) the Receiving Party is entitled to disclose in response to a courtorderorasotherwise required by law; provided thatthe Receiving Party notified the Disc losing Pa rty p rio r to suc h d isc Lo su re forthwith a fte r re c e ipt of suc h orderto give the Disc Losing Party time to contestsuch order. c. ARC onfidentia[Inform ation shaELremain the sole property of the D isc losing Party. d. The Receiving Party shallnotdivuLge ordisclose any Confidential Information communicated to oracquired by it,ordisclosed bythe Disclosing Party in the course ofcarrying out thisAgreement. No Confidentiallnformation willbe used by the Receiving Party on any otherprojectorforany otherpurpose withoutthe priorwritten consent ofthe Disclosing Party, which consent may be notunreasonably withheld. The Receiving Partysha[lreceive and store the Confidential Information with the same degree ofcare thatitusesto protectthe Confidential Page 9of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 169 of 355 Subscription Agreement SCRIBE confidentiality of its own confidentiaLinformation from unauthorized use ,duplication o r d isc Lo su re to third p a rtie s; p ro v id e d su c h sta n d a rd is no lessthan a reasonable standard considering the nature ofthe ConfidentialInfo rmation. Notwithstanding the foregoing,eSCRIBE acknowledgesthatCustomerisa California chartered corporation, subjectto certain public disclosure laws, including and n o t lim ite d to, the California Public RecordsAct.Asa result, ifC ustomerdeterm ines, in its so Le d isc re do n, th a t it is le g a LLy re q u ire d to d isc Lose C o n fid e n tia L Information, eSC RIBE agreesthatdoing so witLnotconstitute a breach ofthisAgreement. e Upon termination orexpiration of this Agreement, the Receiving Party shallimmediately cease to use Confidentia[Information in a ny manner w ha tso e v e r, sh a ll re tu rn to th e Disclosing Pa rty o r se c u re ly destroy all Confidentiallnformation,and shallnotretain any copies of the ConfidentialInfo rmation . f. eSC RIBE agreesand acknowledgesthatthe Customermay be subjectto State orFederalprivacy legislation thatmay be in effect during the Term ofthisAgreement. The provisionsofthis section 8(f) supplementthe termsofsection 8asitpertainsto Confidential Information that is"Personallnformation". eSC RIBE acknowledges that in the course of its provision of the Software Services, it wine provided with and have accessto CustomerData which includes "Persona llnformation",and thatsuch information isconfidentiaL eSC RIBE agreesthatsuch PersonalInfo rmation will be used solely for the purposesofperforming the Software Servicesand thatitwill safeguard such Persona [Information by appropriate physicaland technologicalmeans, including those specified in section 13. eSCRIBE w ill n o t, o th e r th a n a s re q u ire d to provide the Software Services, disc lose,transfer,sell,assign,pub lish o r o th e rw ise make available th e Personallnformation foritsown use orthe use ofany otherperson or e ntity, e xc e p t (a nd provided the C usto m e r is p ro m p tly notified so as to perm ititan opportunity to objectto disclosure before ittakes place, if feasible) where disclosure: (i) may be required to comply with a subpoena,warrant,orcourt order;(ii)isrequested by a government institution th a t h a s th a La w fu l a u th o rity to obtain the Personal Information ; o r (iii) is o th a rw ise required by law . In addition , th e Customerwillbe solely responsible for responding to any request by any Customeremployee orotherindividualforaccessto,or correction of, any Personallnformation. eSC RIBE wiLLnotify the Customerimmediately ofany breach of this section 8(f). g These o b lig a tio ns of confid entia lity wiLLsurvive the termination or expiration ofthisAgreementhowevercaused. Confidential Page 10 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 170 of 355 Subscription Agreement SCRIBE 10. Non-Solic itation The Customeragreesthatduring the term ofthisAgreement,and fora period ofone yearfollowing the date oftermination ofthisAgreement, Customerwillnotto attemptto obtain withdrawalfrom eSCRIBEofany employee orperson retained orengaged by eSC RIBE in any capacity whatsoever. 11. Insurance a e SC RIBE sha ll o b to in a nd m a in to in in fo rc e d u rin g the Te rm of this Agreementthe following poLiciesofinsurance (aLlamountsin USD): i. G e n e ra l lia b ility insurance insuring eSC R IB E' s o b lig a do n s a n d responsibilitieswith respectto the performance ofServicesas set out in thisAgreement.The policy willbe extended to include bodily injury and property damage, productsand completed operations, personaLand advertising injury, Implementation Services, contingentemployer's Liability, and contractualliability to a lim it of no less than two million d o lla rs ($2,000,000) p e r occurrence. The policywillinc[ude a cross liability and severability of into restcLause and be endorsed to name the CLientasan additionalinsured; ii. Non -owned automobile insurance to a limitofno lessthan one m Hon d o lla rs ($1,000,000); iii. Ifapplicable,automobile insurance (0AP1)forboth owned and leased vehicleswith inclusive Lim its of no lessthan one million d o Lla rs ($1,000,000); and iv. Errorsand omissionsliabiLity insurance including Cybercoverage insuring e SC RIBE to a lim it of no le ss th a n two m 'Ilion d o Lla rs ($2,000,000) per c la im and five million d o lla rs ($5,000,000) in the aggregate. The coverage underthe policywillbe maintained continuously during the Term ofthisAgreementand foran additionaltwo (2)yearsafterthe termination orexpiration ofthis Agreementand willcoverinsurabLe lossesarising outoforin association with an errororomission in the rendering oforfailure to complete and provide the se ry is e s a s se t o u t in this Agreement. Coverage underthe policy willrespond to, but not be limited to the following occurrences: A. Privacy breach and violationsasa resu[tofbutnotlimited to unauthorized accessto orwrongfuLdiscLosure or d isse m in a do n of p riva to inform a do n, fa Hu re to p ro p e rly Confidential Page Hof28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 171 of 355 Subscription Agreement USCRIBE handle, manage, store, destroy orcontrolpersonal information and include the failure to comply with privacy lawsand theirrespective regulationsregarding the collection, access, transmission,use, and accuracy. Coverage willextend to include the costs associated w ith notification of affected p a rtie s, re g a rd le ss if required by statute aswelLasanyfinesorpenaltiesorcosts imposed asa resuLtofthe breach including defense ofany regulatory action involving a breach ofprivacy; B. N e tw o rk se c u rity in c id e n is a rising fro m sy ste m se c u rity fa 'lure s such as, but not limited to, unauthorized access, theft or destruction ofdata, electronic security breaches, denia[of service, spread ofviruswithin eSCRIBE'scomputernetworkor o th e r th ird party computer information system s a n d will furtherinclude expenses related to third party computer fo re n sic s; C. Privacy breach expensesincluding crisismanagement related to electronic and non -electronic breaches; D. Contentormedia liability including personaland advertising liability, intellectualproperty infringementcoverage (copyright,trademark,trade name, service mark, trade dress ortrade secret)arising outofinedia contentcreated, produced ordissem inated by eSC RIBE; E. Coverage fordelay in performance ofa contractor agreementresulting from an errororomission;and F. Coverage fordamagesresulting from dishonestand criminal actscommitted by an employee ofeSC RIBE. Ifcoverage isto be cancelled ornon-renewed forany reason, eSC RIBE shallprovide the C ustomerwith ninety (90) day notice ofsaid cancellation ornon-renewaL The Customermay request an Extended Reporting Endorsementbe purchased byeSCRIBE ate SCRIBE'sexpense. The term of the Extended Reporting Endorsementwillbe decided by the Custom erand eSC RIBE. b. eSC RIBEshallensure thatallpoliciesofinsurance will: i. b e written with a n in su re r p ro p e rly licensed to do business; ii. c o n to in a n u n d e rta king by the insurers to notify the C u sto m e r in writing no lessthan thirty (30) d a ys p rio r to a ny te rm in a tio n or cancellation ofcoverage un[essotherwise required by Law;and Confidential Page 12 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 172 of 355 Subscription Agreement (�)SCRIBE iii. be non-contributing with and willapply only as primary and not excess to a n y o th e r in su ra n c e o r se lf-insurance a v a iLa b Le to th e C u sto m e r. c. Any deductible amountswillbe borne by eSC RIBE. d. eSC RIBE shalldeliverto the Customercertificates ofinsurance evidencing renewalorreplacementofpoliciesrequired underthis Agreementatleast fifteen (15)dayspriorto the expiration or replacementofthe currentpolicieswithoutdemand by the Customer. e . If e SC RIBE fa ils to m a in to in in fo rc e any in su ra n c e re q u ire d to b e maintained by it hereunder, then the Customer,withoutprejudice to any ofitsotherremedies, may obtain such insurance on behalfofand atthe costofeSCRIBE. f. eSC RIBE and its agents, volunteers, contractors, subcontractors, employees,and insurer(s) hereby release the Customerfrom anyand aElliability orresponsibility, including anyone claiming through or under them, by way ofsubrogation orotherwise forany lossordamage which eSC RIBE may sustain in c id e n to L to o r in any way re la to d to eSC RIBE'sobligations underthis Agreement. 12. Advertising a . C ustomeragreesthateSC RIBE may use and disclose Customer's name in its marketing mate ria l w ith p rio r w ritte n a p p ro v a l o f th e Customer, which willnot be unreasonably withheld. 13.Trademarks a. Anytrademarksand service marks("Trademarks")adopted by eSCRIBE to identify the Services, Documentation and other products and services, belong to eSC RIBE. Nothing herein g ra nts, o r sh a El b e construed to grant,to Customera ny rights to such Trademarks. 14. Development Input a. C ustomershaiibe entitled to provide eSC RIBE with information and feedback concerning the Service'sfunctionalrequirementsand productdefinition which eSC RIBE shallconsiderwhen formulating the productdevelopmentroadmap and plans.Thisco-operative process between eSC RIBE and the Customerdoesnotcreate any obligation upon eSCRIBE to adhere to Customer'sfeedback,nordoesitcreate any ownership interest in the Serviceson the partofCustomershould Confidential Page 13 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 173 of 355 Subscription Agreement SCRIBE e SC RIBE incorporate any ofCustomer'ssuggestions into the deveLopmentplan oru[timately into the Services. 15. G enera l Provisions a . Relationship of Parties. In a Elm a tte rs re la ting to this A g re e m e nt Customerand eSCRIBE are independent contractors, and nothing in thisAgreementshaLlbe deemed to place the partiesin the relationship ofemployer-employee, principal -agent, partners, orjoint ve ntu re s. b. Entire AgreementThisAgreement, including alLAppendices, isthe entire Agreement between the partiesand supersedesallprior negotiations,understandingsand agreementsbetween the parties concerning the subjectmatterhereof.No amendmentor modification ofthisAgreementshallbe made exceptby written agreementofboth parties. c. Ride Along: The termsofthisAgreementmaybe extended foruse by otherparties, including:associated loca[governments, schoolboards and governmentagenciesupon execution ofan addendum outlining the associated Servicesand Feesapp[icabLe.Thisterm isnotintended to circumventany procurementrulesand reguLationsofthe additionalparty. d. No Waiver. The failure of e ithe r pa rty to exerc ise a ny rig ht or the waiverby eitherparty ofany breach shalinotpreventa subsequent exercise ofsuch rightorbe deemed a waiverofany subsequent breach ofthe same orany otherterm ofthe Agreement. e. Partiallnvalid ity. Should any provision ofthisAgreementbe held to be void, invalid, orinoperative,the remaining provisionsofthis Agreementshal[notbe affected and shalLcontinue in effectas though such provisions were deleted. f. Force Majeure.Neitherparty shalLbe deemed in default ofthis Agreement to the extentthatperformance of itsobligationsor attemptsto cure any breach are delayed orprevented by reason of any act ofGod, fire, naturaldisaster,act ofgovernment,orany other similarcause beyond the reasonable controlofsuch party ("Force Majeure"), provided thatsuch party givesthe otherparty written notice thereof promptly and, in any event, within ten (10) daysof discovery thereof and uses its reasonable efforts to cure the delay. Upon receiptofsuch notice, allobligationsunderthisAgreementshalL be immediately suspended. If the period of non-performance Confidential Page 14 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 174 of 355 Subscription Agreement g. ()SCRIBE exceedsten (10)daysfrom the receiptofnotice ofthe Force Majeure event, the party whose performance hasnotbeen affected may, by giving written no tic e, im m ed iately term inate thisAgreement. Assignment; Enurement. N e ithe r Pa rty may assign, delegate, or otherwise transferthisAgreementorany of itrightsorobligations hereunder, withoutthe prior written consentofthe otherParty(such consent notto be unreasonably withheld); provided, however, that eitherParty may assign thisAgreementwithoutthe other Party's consentin the eventofany successororassign thathasacquired all, orsubstantiallyall,ofthe assigning Pa rty'sbusinessby meansof merger, stock purchase, assetpurchase, orotherwise. Any assignment orattempted assignmentin violation of thisAgreementshallbe null and void. h. Injunctive Relief. The partiesrecognize thata remedyatlaw fora breach ofthe provisionsofthisAgreementrelating to eitherparty's Confidentiallnformation willnotbe adequate forthe non -breaching party'sprotection,and accordingly the non -breaching party shall have the rig h t to seek, in a d d itio n to o th e r re lie f a n d re m e d ie s available to it, injunctive relief to enforce the provisions of this Agreementin any courtofcompetentjurisdiction. i. Governing Law.ThisAgreementshallbe governed and interpreted in accordance with the lawsofthe State ofCalifornia,and the federal LawsofThe United Statesapplicable therein. j. Calendar Days.Allreferencesto a day ordaysin thisAgreement mean a calendarday orcalendardays. k. Time of the Essence. Time isofthe essence ofthisAgreementand of every parthereofand no extension orvariation ofthisAgreementwilL operate asa waiverofthisprovision. L. SurvivaLALLobligationsofthe partieswhich expressly orby theirnature survive termination orexpiration ofthisAgreementwilLcontinue in full force and e ffe c t su b se q u e n t to and notwithstanding such termination orexpiration and u n til th e y are satisfied or by theirnature expire. m. Headings. Headingsare inserted forthe convenience ofthe parties only and are notto be considered when interpreting thisAgreement. Wordsin the singularmean and include the pluraland vice versa. Wordsin the masculine genderinclude the feminine genderand vice Confidential Page 15 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 175 of 355 Subscription Agreement ()SCRIBE versa.Wordsinthe neutergenderinclude the masculine genderand the feminine genderand vice versa. n. Notice.Any notice required orpermitted to be senthereundershall be in writing and shallbe sentin a mannerrequiring a signed receipt, such ascourierdelivery,orifmailed,registered orcertified mail, return receipt requested. Notice ineffective upon receipt. Notice to both partiesshaLlbe to the addressand contactsetforth below and updated from time to time. ContactPeople forContractAdministration and LegalNotice,eSCRIBE ContractAdministration: e SC R IB E Software Ltd. RobertTreumann 204-60 C entorian Drive Markham, 0N L3R 9R2 Attention:Office of the President ContactPeople forContractAdministration and LegalNotice, C ity ContractAdministration: C ity of C hula Vista , C ity C Le rk C ristina Hernandez 276 Fourth Avenue, C hula Vista, C A 91910 619-409-5869 chernandez@chulavistaca.gov ForLegalNotice Copy to: City o f C h u la Vista C ity Attorney 276 Fourth Avenue, C hula Vista, C A 91910 619-691-5037 C ity A tto rn e y @c h u la vista c a. g o v Confidential Page 16 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 176 of 355 Subscription Agreement SCRIBE The undersigned parties hereby enterinto thisAgreement, e SC R IBE So ftw a re Ltd The City of C hula Vista �DlocuSigned �bbyy: �•� 1 rbb �I UNA4MA A. c—DocuSigned by: �-lI d�tMet• /. ( A2bb1/101. 0EB5A9555C5843B... F4BB5CABC5014C0... Signature Signature Robert Treumann,CEO Maria V.Kachadoorian,CityManager A u th o rizin g 0 ffic e r, Title A u th o rizin g 0 ffic e r, Title A PPR0 ilic4llnelAbS TO FO R M 135 w7edaw,,d For B Y : ,-- DB0103527E0146A... G len R. G oogins C ity A tto rn e y Confidential Page 17of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 177 of 355 Subscription Agreement SCRIBE AppendixA -AnnualSubscription Fees License T /• a License Fee Quantity Cost eSCRIBE Transparency Bundle Annual $ 24,900 1 $ 24,900 eSCRBE Meeting Manager INCL eSCRBE Particpant Access INCL eSCRBE Report Manager INCL eSCRBE Internet Pubrshiig INCL eSCRBE Webcasting Plus INCL eSCRBE Vote Manager INCL ADFS/Azure AD integration INCL eSCRBE Board Manager Annual $ 4,540 1 $ 4,540 eSCRBE Pubic Comments/Delegation Manager Annual $ 2,450 1 $ 2,450 Spanish WebcastEg Feed Annual $ 7,500 1 $ 7,500 English Closed Captioniig Service Annual $ 7,500 1 $ 7,500 Mexican Spanish Closed Captionklg Service Annual $ 7,500 1 $ 7,500 eSCRIBE Approval Manager Annual $ 1,900 1 Value Add eSCRIBE Participant Pro Applications Annual $ 35 6 $ 210 eSCRIBE Participant Pro Applications Annual $ 50 6 Value Add Total - Annual Sotlwc re and Support Fees $ 54,6OO Confidential Page 18 of28 Subscription Agreement 2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 178 of 355 Subscription Agreement SCRIBE Appendix B—SupportServices Subjectto the termsand conditionsofthisAgreement,eSCRIBEshalLperform the Support Servicesasdefined. Definitions: The definitionsused in the Agreementare incorporated herein. In addition,the following termsshallhave the following ascribed to them: "Business Hours" meansthe hours during which eSC RIBE'shelpdesk is available to take live incoming calls, ema ils a nd be available to respond to the Customer's SupportContacts,namely8:00a.m.to 8:00p.m.,Monday through Frid a y e a ste rn time (e xc Lu d in g sta to to ry h o lid a y s). "Extended Hours"meansthe hours during which eSC RIBE'shelpdesk is available to take urgent c a lls d uring 8:00p.m.to 11:00p.m.EST, Monday through Frid ay eastern tim e (excluding statutory holidays). "SupportContacts" meansthe Customerdesignated individuals (to be identified in the attached Problem Reporting Schedule)and any replacementsdesignated in writing to eSCRIBEwho wilLserve astechnical liaison between eSCRIBE and Customerand who are to have technical knowledge and experience with the Servicesused by the Customer. "Updates"shalLmean fixes, patches, modifications, improvementsto functionality orrevisionsto the Servicesand Documentation. Allothercapitalized termsshallhave the meaningssetoutin the Agreement. Support Servic es: eSC RIBE will provide the following services to Customer: a Technicalassistance by telephone orelectronic mail. b. Receiptand monitoring ofcaLlsduring BusinessHoursateSCRIBE'ssupport desk c DirectaccessforCustomerSupportContactsto eSCRIBE'steam of su p p o rt te c h n ic ia ns. d Provision ofany available problem solutionsrelated to the Services e Make reasonable commercialeffortsto provide a response to allreported problemsin the mannerdescribed in the Problem Reporting Process below. f. Make available any Updatesto the Servicesand Documentation at no additionaLcharge,subjectto Customer'sresponsibilityforany Implementation Servicesfeesforany new Services. Confidential Page 19 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 179 of 355 Subscription Agreement SCRIBE Exclusions: a. Customer'sthird-party hardware and software notpartofthisAgreement. Problem Reporting Process: Step 1:C ontacteSCRIBE using one of the following methods: To ll fre e number 1-855-299-0023 Em a il: sup port@esc rib em eetings.com Po rta l: https://customerportal.escribemeetings.com Step 2: Provide the following information: Provide SupportContact'sname, location the Servicesare in Use, telephone numberand E-maiLaddress. Step 3: Provide a description of the problem. Provide asmuch detail, including system errormessagesand screen printouts, as possible. e SC R IB E assign a Priority Le v e l b a se d on the response matrixbelow. Priority Level InitiaLResponse Status Updates 1- Complete Services or business criticalfunctons unavailable or impaired W ith in 2 hours Every 4 hours 2- Specific Services functions unavailable orimpaired Within 4 hours Every 8 hours 3- Services operational, isolated or individual user issues NextBusinessDay Asrequired on each reported incident eSCRIBEshallassign a tic ketnumberto reference the case in a llfutu re communicationswith Customerregarding the reported incident. Customerunderstandsthatfailure to provide accurate and detailed call information asdescribed above may increase the amount of time needed by eSC RIBE to diagnose the problem and develop a possible solution. Confidential Page 20 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 180 of 355 Subscription Agreement SCRIBE RegardLessofthe priorityassignment,Customer'sproblem must relate to the Services in orderforSupportServicesto be applied hereunder. Where eSCRIBE is required to perform SupportServicesoutside of the scope of the Agreement, including b u t n o t lim ite d to in v e stig a do n s, a ffo its a n d re so Ludo n s p e rta in in g to th ird p a rty so ftw a re , ha rd w a re , n e tw o rks o r fa c ilities, eSC RIBE sha lLc ha rge C ustom erat its da ily Implementation Services rate forthe services rendered. Using the CustomerCommunity Portal,customersare able to checkthe statusoftheirsupporttic ketsatany time. The case wiLlnotbe closed by eSCRIBE untilreceiptofwritten confirmation from the SupportContactthatthe problem hasbeen resolved.Ifwritten confirmation orfeedback isnotreceived within ten (10) businessdays, it wiLlbe assumed the problem hasbeen resolved and the case willbe closed. G enera l Support Terms: a The SupportContactswillbe the only personsauthorized to receive the Support Serviceshereunderand to instruct eSC RIBE in respectofSupport Se rvic e s. b The delivery of SupportServiceshereunderdoesnotextend to: i) Inadequate Customercomputerconfigurations, installed third party software, internet connection issues orgeneralinternetcongestion issues; ii) Serviceswhich have been altered, modified orimproperly configured by the C ustomer, its custom ers, or a ny third party without eSC RIBE's prior written consent;iii)fa'lure sreLated to an a ccident,disasterorotherForce Majeure event; iv) any unauthorized use ofthe Services; c eSCRIBE warrantsthatitsSupportServicespersonnelshalldeliverservices in a professionalmannerand in accordance with industry standards. d Response and resolution timesprovided in the Problem Reporting Process orotherwise whetherorallyorin writing, are intended asgood faith estimates, guidelinesorobjectivesonly and are notto be taken as w a rra n tie s o r re p re se nta tio ns. Confidential Page 21 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 181 of 355 Subscription Agreement SCRIBE Appendix C —Implementation Services Subjectto the termsand conditionsofthisAgreement,eSCRIBEshalLperform the Implementation Servicesaslisted below. Implementation Fees eSCRIBE Tra nsparency Bundle Setup and Training Onetime Service Fee $ 5,000 Quantity 1 Cost $ 5,000 Meeting Templates NCL 2 Report Templates (5 workflows per report) NCL 2 Board Manager Setup One time $ 1,350 1 $ 1,350 Project Management Weekly $ 250 14 $ 3,500 Spanish Webcasting Feed Setup Onetime $ 1,800 1 $ 1,800 Closed Captioning Setup and Al Training Onetime $ 1,800 2 $ 3,600 Granicus Data Migration Onetime $ 3,500 1 $ 3,500 Total - One-time Implementation Fees $ 18,750 OptionalServices Optional Services Fees Fee T • Service Fee Quanti Cost Webcasting Plus Setup (additional service) eSCRIBE Vote Manager/RTS Closed Captioning Setup (2x: English and Spanish Feed) One tine Annual One tine $ 1,800 $ 7,500 $ 1,800 1 1 2 $ 1,800 $ 1,800 $ 3,600 Confidential Page 22 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 182 of 355 Subscription Agreement Appendix D —Authorized Customer Locations Name Chula Vista Police SCRIBE Address Authorized Contact 315 Fourth Avenue C ristina Hernandez Department C hula Vista, C A 91910 Confidential Page 23 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 183 of 355 Subscription Agreement SCRIBE Appendix E —Legacy Data Storage Fees Upon the completion ofthe initial,orany subsequentTerm, eSC RIBE willmeasure the totaLCustomerData Storage in gigabytes(G B)to calculate the Legacy Data storage fees based on the following schedule: GB Price /GB/Year 0-50 51-100 101-150 $ $ 10.00 9.50 $ 9.00 151-200 $ 8.50 201-300 $ 8.00 301+ $ 7.50 Confidential Page 24 of28 Subscription Agreement 2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 184 of 355 Subscription Agreement Appendix F —Modification to Services SCRIBE The Customerwishesto modify the Servicesasdefined below,effective the day of , 2020, in accordance with the termsand conditions ofthe C lientSubscription Agreement (the "Agreement"), Services Fees: $ - $ - $ - $ - $ - $ - $ - Total- AnnualSubscription Fees $ - Implementation Fees: Service Fee Quantity Cost $ - $ Tota[Training Fees $ - Service Fee Quantity C_ $ $ $ $ Total- One-time Implementation Fees $ - The firstyear'sSubscription Feesand the Implementation Feesare due upon the date ofthisAppendix,and the Subscription Feesare due annually thereafter. The undersigned partiesherebyenterinto thisAgreement, eSC RIBE Sig na ture Robert Treumann, C EO C lie nt Signature Authorizing Officer A uthorizing Officer ( h a v e the authority to bind the organization Confidential Page 25 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 185 of 355 Subscription Agreement Appendix G —ConsultantConflictofInterest Designation SCRIBE The PoliticalReform Act1and the Chula Vista ConflictoflnterestCode2("Code") require designated state and local government officials, including some consultants, to make certain public disclosures using a Statement of Economic Interestsform (Form 700).Once filed,a Form 700isa public document,accessible to any memberofthe public. In addition,consuLtantsdesignated to file the Form 700 a re a lso re q u ire d to comp ly w ith c e rta in e th is s tra in in g re q u ire m e n ts. 3 ❑x A. Consultant IS a corporation or Lim ited Liability company a nd is therefore EXC LUDED4from disclosure. ❑ B. Consultant NOT corporation or Limited liability company and disclosure designation isasfolLows: APPLICABLE DESIGNATIONS FOR INDIVIDUAL(S) ASSIGNED TO PROVIDE SERVIC ES (Category descriptionsavailable at www.chulavistaca.gov/departments/city-clerk/conflict-of-interest-code.) Name EmailAddress Applicable Designation Enter Name of Each Enter email ■A.Full Disc losure Ind ividualWho WILL addresses) • B.Limited Disclosure (select Be Pro vid in Service one ormore of the categories Und e r the Contract - underwhich the consultant shall If in d ivid u a Is ha ve file): different disclosure ■ 1. ■ 2. • 3. • 4. • 5. • 6. ■ 7. requirements, duplicate thisrow and complete separately foreach individual Justification • C. Excluded from Disclosure 1. Required Filers Each individuaLwho wiftbe performing services for the City pursuant to the Agreement and who meets the definition of "Consultant," pursuant to FPPC Regulation 18700.3, m ust fiLe a Form 700. 2. Required Filing Deadlines 1 Ca1. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 2 Chula Vista Municipal Code §§2.02.010-2.02.040. 3 Ca1. Gov. Code §§53234, etseq. 4 CA FPPC Adv. A-15-147 (Chadwick) (2015); Davis v. Fresno Unified School District (2015) 237 Ca1.App.4`1' 261; FPPC Reg. 18700.3 (Consultant defined as an "individual" who participates in making a governmental decision; "individual" does not include corporation or limited liability company). Confidential Subscription Agreement2020 Page 26 of28 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 186 of 355 Subscription Agreement SCRIBE Each initial Form 700 required under this Agreement shall be filed with the 0 ffic e o f the C ity C le rk via the C ity's o n lin e filing syste m , N e tFiLe , w ith in 30 d a ys ofthe approvalofthe Agreement.AdditionalForm 700 filings willbe required annually on ApriL1 during the term of the Agreement, and within 30 days of the termination of the Agreement. 3. Filing Designation The City Department Director will designate each individual who will be providing services to the City pursuant to the Agreement as full disclosure, limited disclosure, or excluded from disclosure, based on an analysis of the services the Consultant will provide. Notwithstanding this designation or anything in the Agreement, the Consultant is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, please do not hesitate to contact the C ity C le rk a t (619)691-5041, or the FPPC a t 1-866-A SK-FPPC , or (866) 275-3772 *2 Pursuantto the duly adopted City ofChula Vista ConflictofInterestCode, this documentshallserve asthe written determination ofthe consultant'srequirement to comply with the disclosure requirements set forth in the C ode. Completed by: En to r C ity Sta ff Pe rso n's N a m e Confidential Page 27 of28 Subscription Agreement2020 DocuSign Envelope ID: BCD182F8-39B5-4F86-BFE4-8D5E38817EA7 EXHIBIT A 187 of 355 Subscription Agreement Appendix H —Public Agency Participation SCRIBE It is intended thatany other public agency (e.g. city, county, district, public, authority, public agency, municipality,orotherpoliticalsubdivision orCalifornia) located in the State ofCalifornia hasan option to procure identicalequipment and/orservicesassetforth in thisAgreement. The City ofChula Vista incurs no financialorotherresponsibility in connection with any attempted oractual procurementofsuch equipmentand/or servicesby anotheragency. Any public agency that electsto pursue the option to procure identicalequipmentand/or serviesassetforth in the Agreementdoesso at its own risk and assumesfulland sole responsibility fora lla dm inistration, p la c ing of order, making paymnets,and a llotheractionsand/orommissionsthatrelate to orare in any way connected with such attempted oractualprocurementofequipmentand/orservices. Confidential Page 28 of28 Subscription Agreement2020 188 of 355 KRGinsure CERTIFICATE OF INSURANCE This is to certify to: City of National City that policies of insurance as herein described have been 1243 National City Blvd, National City, CA 91950 issued to the Insured named below and are in force at this date. Name of ESCRIBE SOFTWARE LTD. Insurance Beazley Canada Limited Insured Company Address of 60 Centurian Drive Insured Markham, ON L3R 9R2 Location and Operation to All operations usual to the business of the Named Insured which this Certificate applies Kind of Policy Policy Number Expiry Date Limits Of Liability in U.S. Dollars D M Y Commercial x 19652879 27 08 21 $ 2,000,000 Bodily Injury and Property Damage, Each Occurrence Limit General Liability $ 5,000,000 General Aggregate Limit Completed Operations x $ 2,000,000 Products & Completed Operations Aggregate Limit Included x Excluded •Non $ 2,000,000 Non -Owned Automobile -Owned Auto x $ 500,000 Tenants Legal Liability Included x Deductible: $1,000 • Excluded Includes Cross Liability, waiver of subrogation Errors & Omissions — x 17601092 27 08 21 $ 2,000,000 Per Claim Claims Made $ 5,000,000 Aggregate Note: It is hereby understood and agreed that City of National City is added as Additional Insured to the Commercial General Liability but only with respect to liability arising out of the operations of the Named Insured. Errors & Omissions is Evidence only. This insurance afforded is subject to the terms, conditions and exclusions of the applicable policy. This certificate is issued as a matter of information only and confers no rights on the holder and imposes no liability on the Insurer. The Insurer will endeavor to mail to the holder of this Certificate 30 days written notice of cancellation of these policies, but assumes no responsibility for failure to do so. Date: August 6, 2021 KRGinSUre A division of RRJ Insurance Group Ltd. Authorized Representative TORONTO OFFICE 2450 VICTORIA PARKAVE., SUITE 700 TORONTO, ON M2J 4A2 416-636-4544 • 888-888-6667 189 of 355 RESOLUTION NO. 2021- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, WAIVING THE BID PROCESS PURSUANT TO SECTION 2.60.260 OF THE NATIONAL CITY MUNICIPAL CODE AND AUTHORIZING THE THE MAYOR TO EXECUTE A THREE YEAR AGREEMENT WITH ESCRIBE SOFTWARE LTD. ("eSCRIBE"), IN THE TOTAL NOT -TO -EXCEED AMOUNT OF $96,045 TO PROCURE AND SUPPORT AGENDA MANAGEMENT SOFTWARE WHEREAS, eSCRIBE (and/or its affiliates) has developed certain proprietary software applications and platforms for the purpose of meeting and agenda automation which it makes available as services via the Internet (the "Services"); WHEREAS, the City of National City's ("City") Informatiion Technnology Department desires to contract the Services of eSCRIBE; and WHEREAS, National City Municipal Code Section 2.60.260 authorizes the City to join other public jurisdictions to take advantage of cooperative purchasing opportunities; and WHEREAS, the City of Chula Vista solicited proposals in accordance with Chula Vista Municipal Code Section 2.56.080 for contracts exceeding $100,000 and selected eSCRIBE as the most qualified service provider; and WHEREAS, in order to procure these services, City shall "piggyback" the contract between eSCRIBE and City of Chula Vista to take advantage of cooperative purchasing in accordance with National City Municipal Code Section 2.60.260; and WHEREAS, City staff recommends that City Council authorizes waiving the bid process pursuant to section 2.60.260 of the National City Municipal Code and authorizes the Mayor to execute a three year agreement with eSCRIBE, in the total not -to -exceed amount of $96,045 to procure and support eSCRIBE Services. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Authorizes waiving the bid process pursuant to section 2.60.260 of the National City Municipal Code and authorizes the Mayor to execute a three year agreement with eSCRIBE, in the total not -to -exceed amount of $96,045 to procure and support eSCRIBE Services. Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolution. 190 of 355 Resolution No. 2021 — Page Two PASSED and ADOPTED this 17th day of August, 2021 Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 191 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City amending City Council Policy 110 entitled "Display of Flags". (City Manager) Please scroll down to view the backup material. 192 of 355 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City amending City Council Policy 110 entitled 'Display of Flags." PREPARED BY: Tony Winney, Assistant City Manager PHONE: 1(619) 336-4272 EXPLANATION: On June 15, 2021, City Council amended City Council Policy 110 — Display of Flags to include designated community flags. The City recently received a request from South Bay Pride to raise the Gay Pride Flag for one day only on August 21, 2021, in celebration of the 13th Annual South Bay Pride event. Staff proposes amending the policy to give the City Manager authority to display any of the designated flags under this policy for a limited period of time, to commemorate a special event related to the designated flag, contingent upon concurrence by the Mayor and with notification to the City Council. DEPARTMENT: City Manager's Office APPROVED BY: 4/. FINANCIAL STATEMENT: ACCOUNT NO. N/A APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Adopt the proposed resolution amending City Council Policy 110. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: A. Resolution of the City Council of the City of National City amending City Council Policy 110 entitled "Display of Flags" B. Redline Proposed City Council Policy 110 entitled "Display of Flags" 193 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Purpose To establish guidelines governing the flying of the following 15 flags: • United States of America • State of California • City of National City • Army • Navy • Marine Corps • Air Force • United States Coast Guard • POW • Army Retired • Navy Retired • Air Force Retired • World War II Commemorative • Korea War Veterans • Vietnam Veterans • Mourning Flag • Gay Pride Flag • Juneteenth Flag • Kumeyaay-Diegueno Flag Policy The City of National City observes the following protocol with respect to the display of the flags. 1) The flags will be displayed from sunrise to sunset unless properly lighted. 2) The flags will be hoisted briskly and lowered ceremoniously. 3) The flags will not be displayed on days when the weather is inclement, except when an all-weather flag is displayed. 4) The City Manager is authorized to display at City buildings the United States flag at half-staff in accordance with the rules set forth below and at such times as the President of the United States, the Governor of the State of California, or a request by the City Manager, and concurrence by the Mayor with notification to the City Council.. 194 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 a) Thirty days from the death of a President or former President. b) Ten days from the day of death of a Vice -President, Chief -Justice of the U.S. Supreme Court or the Speaker of the House of Representatives. c) The day of death and on the following day for a United States Senator or Representative, the Governor of the State of California, and any elected official of the City of National City. d) On the closest working day to the date of internment for an employee of the City of National City. 5) The flags will be flown at half-staff on the following days: a) Peace Officers Memorial Day, May 15th, unless that day is also Armed Forces Day (sunrise to sunset). b) Memorial Day, last Monday in May, sunrise to noon, only then raised briskly on the top of the staff until sunset, in honor of the nation's battle heroes. c) Patriot Day, September 11, sunrise to sunset. d) Pearl Harbor Remembrance Day, December 7, sunrise to sunset. e) National Firefighters Memorial Day, rotating date in October, typical a Sunday (sunrise to sunset). When flying the flags at half-staff, the flags will be hoisted to the peak for an instant and then lowered to the half-staff position. 6) At Kimball Bowl, the United States, State of California, and the City of National City flags will be flown 24 hours, 7 days a week, except in the case of inclement weather. These flags shall be lighted during night time hours. 7) All locations will fly the United States and the State of California flags on the holidays listed below. In addition, the Kimball Bowl will fly other flags on certain holidays as listed below: a) Inauguration Day - January 20th b) President Day — 3rd Monday in February c) Armed Forces Day — 3rd Saturday in May (Ceremonial flags will be flown at 195 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Kimball Bowl) d) Memorial Day - the last Monday in May (Ceremonial flags will be flown at Kimball Bowl) e) Flag Day - June 14 (Ceremonial flags will be flown at Kimball Bowl) f) Independence Day - July 4 (Ceremonial flags will be flown at Kimball Bowl) g) Labor Day- 1st Monday in September h) California Admission Day -September 9 i) Patriot Day - September 11 (Ceremonial flags will be flown at Kimball Bowl) j) Veterans Day - November 11 (Ceremonial flags will be flown at Kimball Bowl) k) Pearl Harbor Day - December 7 (Ceremonial flags will be flown at Kimball Bowl) I) Other days that may be proclaimed by the President of the United States 8) Mourning Flag The Mourning Flag is to be flown at Fire Stations only, the manner of which is outlined by Fire Department Policy. 9) Community Flags The City Manager is authorized to display the following community flags at select City buildings. The flags are to be flown below the United States and California State flags, unless flown on a separate flag pole. • Gay Pride Flag — to be flown during the month of June. • Juneteenth Flag — to be flown on June 19 annually. • Kumeyaay-Diegueno Flag — to be flown during the month of November. City Manager is also authorized to display any of the designated flags under this policy for a limited period of time, to commemorate a special event related to the designated flag, contingent upon concurrence by the Mayor and with notification to the City Council. 10) The following departments are responsible for raising and lowering the flags at the listed locations, if flags are flown at those locations: a) Las Palmas Park - Public Works Department b) Las Palmas Municipal Pool - Public Works Department b) Library - Public Works Department c) Civic Center - Public Works Department d) Police Department - Public Works Department e) Fire Department (Stations# 31 and# 34) - Fire Department f) Kimball Bowl - Public Works Department g) Kimball Recreation Center- Public Works Department 196 of 355 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Display of Flags POLICY # 110 ADOPTED: July 14, 1987 AMENDED: August 17, 2021 Related Policy References Public Law 94-344 — Federal Flag Code. United States Veteran's Administration Flag Code: California State Governor Flag Code: Office of the President of the United States Prior Policy Amendments: June 15, 2021 (Resolution No. 2021-93) September 18, 2001 (Resolution No. 2001-140) August 7, 2007 (Resolution No. 2007-187) December 2, 2008 (Resolution No. 2008-256) June 11, 2013 (Revised — No Resolution — Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147) October 18, 2016 (Resolution No. 2016-168) 197 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, AMENDING CITY COUNCIL POLICY 110 ENTITLED "DISPLAY OF FLAGS" WHEREAS, at the June 15, 2021, City of National City ("City") City Council Meeting, the City Council approved revisions to City Council Policy 110 entitled "Display of Flags, to include designated community flags; and WHEREAS, proposed revision to add to the policy the City Manager authority to display any of the designated flags under the policy for a limited period of time, to commemorate a special event related to the designated flag, contingent upon concurrence by the Mayor and with notification to the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY,CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Approves the proposed revisions to City Council Policy 110 entitled "Display of Flags." Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOPTED this 17th day of August, 2021 Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 198 of 355 The following page(s) contain the backup material for Agenda Item: Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mall from October 1, 2021 thru October 31, 2021 with no waiver of fees. (Community Development) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2021 AGENDA ITEM NO.: ITEM TITLE: Temporary Use Permit — Pumpkin Station hosted by Pinery Christmas Trees, Inc. at Westfield Plaza Bonita Mali from October I, 2021 thru October 31, 2021 with no waiver of fees. PREPARED BY: Dionisia Trejo PHONE: 619-336-4255 EXPLANATION: DEPARTMENT: Cormunpatent APPROVED BY: This is a request from Pinery Christmas Trees to host the annual Pumpkin Station at Plaza Bonita Mall from October 1, 2021 thru October 31, 2021. Daily hours will be from 9 a.m. to 9 p.m. Pumpkin Station will be located on the eastside parking lot #7 of the mall adjacent to Ring Road. This event is a pumpkin patch and a children's carnival combined catering to children between the ages of 2-9. Event will include a kid's play center and several rides, an inflatable pumpkin jump and a petting zoo, Plaza Bonita Mali security will be used during event hours. Note: This is the 1 gth year for the Pumpkin Station at Plaza Bonita Mall* Maim FI ANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: ids City fee of $272.00 for processing the TUP, plus $1,206.00 for Fire permits. Total fees: $1,478.00 ENVIRONMENTAL REVIEW: N/A ORDINANCE: iNTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: DATIOt : Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval with no waiver of fees or in accordance to City Council Policy 802. BOARD 1 COMMISSION RECOMMENDATION: ATTACHMENTS: Application for a Temporary Use Permit with recommended approvals and conditions 200 of 355 8:0o am Tuesday Trrr�e Day of Week Event Ends 9�90 pmSunda Date 011.2 Time Day of Week Sunday Breakdown Ends Date 11/5/20 -% CALIFORNIA 414 CIT IL 3 .'' rive0R200R4135) Type of Event Fair/Festival TUP City of National City o Neighborhood Services Department 1243 National City Boulevard National City, CA 91950 (619 8 - 3 4Qfax(619) 336-4217 wv.nationalcityca.gov Special Event Application Parade/larch Sporting Event Event Name & Location Event Title Pumpkin Station Walk or Run Concert/Performance Other (specify) Event Location (list all sites being requested) Westfield Plaza Bonita Event Times Set -Up Starts Date /7/21 z c)0 Event Starts are Friday Date 0/1/21 Time Day of Week lb ! 5 in X) co 3 { Time`:Time5:00 pm Day of Week Friday Applicant Information c) m m Norm Osborne Pinery Christmas Trees Applicant (Your name) Sponsoring Organization Event Coordinator (if different from applicant) Michael Osborne Mailing Address 10665 Brookview Lane, San Diego, CA 92131 Day Phone 858-566-7466 After Hours Phone Public Information Phone 858-566-7466 Cell 58-�888-`1 7`1 Fax E-r-nai� nosborrc1@san.rr.com Applicant agrees to investigate, defend, indemnify and hold harmless the City, its officers, employees and agents from and against any and all loss, damage, liability, claims, demands, detriments, costs, charges, expense (including attorney's fees) and causes of action of any character which the City, its officers, employees and agents may incur, sustain or be subjected to on account of loss or damage to property or the Toss of use thereof and for bodily injury to or death of any persons (including but not limited to the employees, subcontractors, agents and invitees of each party hereto) arising out of or in any way, connected to the occupancy, enjoyment and use of any City premises under this agreement to the extent permitted S/ law. Applicant understands this T UP/special ever City's Finance Department 48 hours TEdr to City's refund policy for application p '.ces are subject to change. Signature of Applicant: t nay' implicate fees for City services, which will have to be paid in the the event set-up. The undersigned also understands and accepts the facility use and that fees and charges are adjusted annually and o !i Date f i ti ti 201 of 355 Special Event Application (contiriued) Please eant.lefie the follow0g secti:Ons with. as much detail as possible since fees and: requirements are Based on the information you provide us. Fees/Proceeds/Reporting Is your organization a "Tax Exempt, nonprofit" organization? Yes Are admission, entry, vendor or participant fees required? Yes No If YES/ please explain the purpose and provide amount (s): o • _Estimated Gross Receipts including ticket, product and sponsorship sales from this event. Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Description of Event First time event ReturningEvent I"] include site map pp with application Note that this description may be published in our City Public Special Events Calendar: -r L9i,APlex I%) crrim CA- :104 s 411+ Are' ‘*)1P)31e5 74-1- etditibe,S 14J ,Ii4oVEL,LE.R. e#Qoi 0 oiA cisyz „ 10ti, pgaN.) Lci -1z) T-,?/ PMr U� IL CA425 Estimated Attendance Anticipated # of Participants: Anticipated # of Spectators: 2 202 of 355 Requesting to close street(s) to vehicular traffic? Yesn No lv List any streets requiring closure as a result of the event (provide map): Date and time of street closure: Date and time of street reopening: jother(explain), Requesting to post "no parking" notices Yes ■ No Requested "No Parking" on city streets and/or parking Tots (list streets/parking lots) (provide map): ■ Other (explain) -----• Depending on the number of participants, your event may require Police - services. Please describe your procedures for both Crowd Control and Internal Security: We use Westfield Security as needed Have you hired Professional Security to handle security arrangements for this event? YesEl Nori—° If YES, name and address of Security Organization Security Director (Name): Phone: if ;in _the services of a professional security. firm and the event ill Occur on City .property, please pro -vide a copy. of :its n ur nc certifi te, evidencing liability_ with limits. oft I st.-T:: Million : ll rs_. r_ o rr nce/ Million = .dollar's g r at , : as well : as arid: additional insured :endorsement_ naming the City of. ti nal City„4 officer , :er pl ye s,-an..agent 'as additional insureds._Evidence of insuranceri u t provided_by::the vendor or its insurer to theNeighborhood Ser is Department at the time of sur issrori. . Is this a night event? Ye711 Na If YES,please state how the event and surroundingarea will g be illuminated to ensure safety of the participants and spectators: _ 3 ti 203 of 355 First.Aid Depending on the number of participants, your event may require specific First Aid services First aid station to be staffed by event staff? Yes Nof I First aid/CPR certified? Yes No • IFirst aid station to be staffed by professional company: Company If using the.:§ervices of a professional medical organization/companyorganization/company and the event will • occur . n City property, please provide a copy of its insurance certificate, evidencing liability with limits of at least 1 Million dollars-. per urr n e/ million dollars aggregate, as wells and additional insured endorsement naming the City . of National City# its officers, employees, and agents:: as additional ; insureds, Evidence of insurance must be. provided by the vendor or its insurer to the Neighborhood Servicet l artment at the time of submission. Please describe your Accessibility Plan for access at your event by individuals with disabilities: We have 5 Handicap Parking Spaces reserved at the entrance to the facility. Elements o our Event Setting up a stage? Yes • No 11, Requesting City's PA system Requesting City Stage; if yes, which size? Dimensions I 3x28) Applicant providing own stage (Dimensions) Setting up canopies ortent of canopies size oftents size 20 X 40 [_INO canopies/tents being setup Dimensions (20x28) 4 204 of 355 Setting up tables and chairs? ElFurnished by Applicant or Contractor # of tables # of chairs Sof Na tables being set up nNo chairs being set up (For City Use Only) Sponsored Events — Does not apply to co -sponsored events # of tables No tables being set up # of chairs T1 No chairs being set up Contractor Name .�. Contractor Contact Information Address Setting up other equipment? Sporting Equipment (explain)__._ .. Li Other (explain) EINot setting up any equipment listed above at event City/State Phone Number Having amplified sound and/or music? Yes No� nPA System for announcements ■ CD player or DJ music 1 Live Music Small 4-5 piece live band P Large 6+ piece live band ri Other (explain) 1 117Y YYY51 If using live music or a DJ. Contractor Name Po - Address City/State Phone Number 205 of 355 Using lighting equipment at your event? No Li Bringing in own lighting equipment ■ Using professional lighting company 1 Company Name Address Using electrical power? Yes ri-/lUsing on -site electricity Bringing in generator(s) CitylState Phone Number Non For sound and/or lighting Using Kimball Park Bowl Lighting (from to, .. .) For food and/or refrigeration For sound and/or lighting El For food and/or refrigeration Vendor Information PLEASE NOTE: You maybe required to. apply for ..a temporary health permit if food o.r beverages are sold f given. away during your special event. Also see 'Permits and compliance' on page 8 in the Special Event Guide. For additional information on obtaining a temporary health permit, please contact the County of San Diego Environmental Health at 1 338.2363. Having food and non-alcoholic beverages at your event? Yes El No Vendors preparing food on -site Business License ## If yes, please describe how food will be served and/or prepared: If you intend to cook food in the event area please s a ify the method: GAS DLECTRICEIOTHER (specify): ElVendors bringing pre -packaged food # Business License #ri Vendors bringing bottled, non-alcoholic beverages (Le., bottled water, can soda, etc.) # TIVendors selling food # _ - ► Business License #(s) Vendors selling merchandise # Business License #(s) Food/beverages to be handled by organization; no outside vendors HVendors selling services ## OP Business License it(s)— - Explain services Vendors passing out information only (no business license needed) PP Explain type(s) of information No selling or informational vendors at event 6 206 of 355 Having children activities? Yes 71No PLEASE NOTE: In the.event inflatable Jumps are provided at the event, The City of National City requires - mmercial liability insurance with limits of at least 1 Million dollars per o urrence 2 Million dollars aggregate:In n. addition, the City of National City.most ust e named as an Additional Inured . - pursuant to a.separate: endorsement, which shall be provided by the vendor orits insurer to the ity's Risk Manager, . along with the rtific to of Insurance, for approval prior to the event. The application should.be filed out at least one week prior to the event. For questions or to obtain a -copy of the 4'Faciiit -Use Application", please contact the Engineering/Public Works Department at 1 336-4580. [t/ 1 Inflatable bouncer house # � IR0ck climbing wall Height r Inflatable bounceslide d # Arts & crafts i.e., craft making, face painting, etc.) El Carnival Rides r]Other Having fireworks or aerial display? Yes Vendor name and license # Dimensions APPIOPPIMPL NoE Duration Number of shells Max. size PLEASE NOTE: in .th.e event fireworks or another aerial display is planned for .your event, The City of National #.t requires commercial -liability insurance with limits of.at least $ Million dollars per. occurrene::lillio.n dollars aggregate. In addition, the City of National Pity, must be named ps an A diti n.al Insured pursuant.to a separate.endorsement, which shall be.proVided by the .vendor or its insurer- to the ity's.:Risk Mahagor, along With the . Certificate of Insurance; :forapproval -prio00 the event. D p in on the size and/ r nature of the -fireworks display, the. city reserves the rightto request -high e liability.Iirnits.. The vendor must also obtain a fireworks permit from the National City Fire Department. and the cost is. $545.00 Arranging for media coverage? Yes NoU Yes, but media will not require special set-up Yes, media will require special set-up. Describe 7 207 of 355 PLEASE NOTE: For City sponsored or co -sponsored events, banners publicizing the event may be placed on the existing poles on the 1800 block and 3100 block of national City Boulevard, The banners must be made to the City's specifications. Please refer to the it's Special Event Guidebook and Fee Schedule for additional information. Are you planning to have signage at your event? Yes V No ri Yes, we will post signage 1 Dimensions X ri'es, having inflatable signage (complete Inflatable Signage Request form) Yes, we will have banners # riWhat will signs/banners say? How will signs/banners be anchored or mounted? Location of bannersfsignage Waste Management PLEASE NOTE; . One toilet for every 250 people is required, .unless the applicant can show that there are sufficient facilities in the immediate area available to the public during the event. Are you planning to 'provide .portable restrooms at the event? Yes i ' Nor If yes, please identify the following: ! toilets: Total number of portable to ets: 4 Total number of ADA accessible portable toilets: 1 Contracting with portable toilet vendor. Diamond Environmental 60- 4 , 1 1 Company Phone 110- Load -in Day & Time OP Load -out Day & Time Portable toilets to be serviced. Time Daily - Breakdown,. rleai-yri . Setting up the day before the event? 10 Yes, will set up the day before the event. # of set-up day(s) No, setup will occur on the event day Requesting h icl access onto the turf rives, requesting access onto turf for set-up and breakdown (complete attached Vehicle Access Request form) No, vehicles will load/unload from nearby street or parking lot. 10, 8 208 of 355 riCity to install litter fence 111111. 1/! Applicant to install litter fence N/A Breaking down set-up the day after the event? HeYes, breakdown will be the day after the event. ► # of breakdown day(s) 5 FIN°, breakdown dog n will occur on the event day. How are you handling clean-up ri Using City crews Lising volunteer clean-up crew during and after event, Using professional cleaning company during and after event. Mii.100'.ltatieott$. Please list anything important about your event not already asked on this application: Please make a copy of this application for your retards. We de not provide copies. 209 of 355 ' . TN th-� - i7n fib_ - e. I�' i 11-..*_ Special Event Information Name of Special Event: Pumpkin fir vent #ddre : 3030 Plaza Bonita Rd Special Events Pre -Event Storm Water Compliance Checklist Event Host/Coordinator: Michael borne Expected ## of Attendees: Phone Number:�-� �'� II. Storm Water Best Management Practices (BMPs) Review YES NO Will Provide enough number trash cans of trash provided bins* 8 for the event? . Will Provide enough recycling number of recycle bins provided bins: for the event? Will for all ADA portable compliant toilets portable have secondary toilets)V containment trays? (exceptions . Do all from storm drains entering? have screens to temporarily protect trash and debris 60001 ., Are spill cleanup kits readily available at designated spots? A Al * A Post -Event Storm Water Compliance Checklist will be completed. by City Staff. . 210 of 355 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIF!QATIQJj AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement, Certificate of insurance must be attached to this permit. The insurance company issuing the insurance policy must have a A.M. Best's Guide Rating of A:VII and that the insurance company is a California admitted company; if not, then the insurance policy to the issuance of the permit for the event. The Certificate Holder must reflect: City of National City Risk Management Department 1243 National City Boulevard National City, CA 91950 Organization: Pinery Christmas Trees, Inc. dba Pumpkin Station - - Michael Osborne Person in Charge of Activity: 1r o vi Lane, San Diego, CA. 92131 Address: Telephone: 858-688-1701 Date s of Use: - .. HOLD HARMLESS AGREEMENT As a condition ofthe issuance of a temporary use permit to conduct its activities n public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and the Parking Authority and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, dea 'r property damage, or both, or any litigation and other liability, including attorne ' ,fee„ and the costs of litigation, arising out of or related to the use of public property- .-the activity taken under the permit by the permittee or its agents, em I. r `e actors. A Signature of Applicant: Official Title: For Office Use Only Certificate of insurance Approved Date 11 211 of 355 June 16, 2021 City of National City Attention: 'ianoy Rivera N i hboihoo l Sei~vice Division 1243 National City Boulevard National City, California 19 0- o 1 Re: Temporary Use Perinit Pumpkin in Station (Pinery Christmas Trees, Inc.) ---- Westfield Plaza Bonita To whom it may concern: 1 hereby authorize Norm Osborne, acting as representative of Pinery Christmas Trees, Inc. to operate a business known as Pumpkin Station in parking lot #f . at Westfield Plaza Bonita c u •r g Che at s c e t b #-- ; -202.1..E I btr-- ; - - -1 _�_�_ .._�..._........._ ..._.,__.._.,... �..... -- -.- .� - Norm Osborne has permission to install temporary po r r to poles in parking lot #7 to provide power during the temporary use time if ad quate a rer is not already in place. Norm shorn will obtain all necessary permits from National City for occupancy at Westfield Plaza Bonita. Please feel free to call me if you have any questions at 619.267.2850. 'hang you estfietarpLAABBiln 3430 Plaza Bonita Road N2075 National City, CA 41950 4. 1 212 of 355 Uty of LfJth aJ C5ty BUSINESS TAX CERTIFICATE "For Services Provided in National City, California Only" ELsiness Name S H110S: Location Business + wner(s) PUMPKIN STATION 2979 PLAZA BON1TA RD NATIONAL CITY, CA 91950-8023 NORMAN (PRE ) O BORNE PINERY CHRISTMAS TREE COMPANY PUMPKIN STATION PO BOX 26070 SAN DIEGO, CA 92196-0118 THIS BUSINESS TAX CERTIFICATE DOES NOT PERMIT A BUSINESS THAT IS OTHERWISE PROHIBITED_ TO BE POSTED IN A CONSPICUOUS PLACE AND NOT TRANSFERABLE OR ASSIGNABLE Business Type Special Event Account Number Effective Date Expiration Date 09003608 July 06, 2021 December 31, 2021 City Manager NOTE: IT IS YOUR OBLIGATION TO RENEW THIS CERTIFICATE WHETHER OR NOT YOU RECEIVE A RENEWAL NOTICE For all inquiries regarding this certificate, contact HdL Business Tax, Support Center at (619) 8 -259 . PUMPKIN STATION Thank you for your payment on your National City Business Tax Certificate. ALL CERTIFICATES MUST BE AVAILABLE FOR INSPECTION UPON REQUEST. If you have questions concerning your business license, contact the Business Support Center via email at; NationalCity@HdLgovrcom or by telephone at: (619) 382-2596 Keep this portion for your license separate incase you need a replacement for any lost, stolen, or destroyed license. A fee may be charged for a replacement or duplicate certificate. This certificate does not entitle the holder to conduct business before complying with all requirements of the National City Municipal code and other applicable laws, nor to conduct business in a zone where conducting such business violates law. if you have a fixed place of business within the National City, please display the Business Tax Certificate below in a conspicuous place at he premises. Otherwise, every Business Tax Certificate holder not having a fixed place of business in the City shallkeep the Business Tax Certificate upon his or her person, or affixed in plain view any cart, vehicle, van or other movable structure or device at all times if required by the Collector, Starting January 1, 2021, Assembly Bill 1607 requires the prevention of gender -based discrimination of business establishments. A full notice is available in English or other languages by going to: https:/lwww.dca.ca.govfpublicationsl NATIONAkCi ' ti BUSINESS TAX SUPPORT CENTER 8839 N CEDAR AVE #212 F E vO, CA 93720-1832 PINERY C1-i.IISTMAS TREE COMPANY PUMPKIN STATION PO -30X 25070 SAN DIEGO, CA 921 6-011E Cty of IN tionai B'JS1NESS TAX CERTMCATE Account Number: 09003803 Date of Issue: 07/06/2021 1 -1' )1 re d% i s g'Ai t yf Li a 4 LCC:SSiaLE P,4TH Cif-1*.,:rL '1-_ •':_ AI3A1i+TI;y'�°lii Lt.....:4"*._1-...:4-7:4f.A.r Mz ai07 C+".EEC Uri,, :i _4`raia,'m -x �I.u:+E Irl Ata'• JIREC?,Cti , xr, e i't ist r A5F d 2 517-dQ ;rC•l 4- •fir F r IEL yI ,_ • , 4.401 TENTS CANOPIES J. 33 - =2“ JCCES51o•4E PAEM 41+JiF:Jyluir[31a or :RA vEi t.01.0A na riEL • SINKS 'IrS t,jACa L:hF,{_ISo'J 1e`-I1GI Y 3431VdC31i: !LG.-4" E4iEilCrl 'r'EC/OES Chan.; "Hlt CA7a< yC L:,':EL. LCA I4t I TO EsC:d0 aL:i44 4 F1t� �IdtC" L:4 POWER CORDS A-tLa rt,'9 r '{ia rhtr5J.43 ir A -.IG,N 11.._1 A 22 30• X 311:' Ei Tz.ANCE TENT 9 ¢ 2IO° t i.0' .?h•rl raw; r 111110010100.11111611141111011016* C = 21• X 2C' PE; TING ZOO 'TEST E a 7,r7KE S E, -'- F - mrlr ,GE S "MAILER G itrIANACEJ TPAIL R �Z ;MCA INSULATED ARES F' PLAN MIci+[•IeE0 ',WITH LIGHTS PER FLAN FsrTEkJStr 1 C H' J ['i 1.' i iF ACVE KIDDIE RIDES & INFLATABLES FovVER CORDS 1 = Sl.r.)E r 1 2 = FEP.P.1g M E L +R,Ar e�IJpr� E - l4SIR1i 'SL•CE .ls?J.PEE 7 DEANaT S..D• Q- 8 CAP 4I3.7. 9 = PLr r CENTcR Ti}= TFr',AIPSI" OPEN PTTC : 4 • C=ETI a"'LiMFP:Ti ^„-:T1 A it EY+T=N°_if POLPFF.+aHCRO ON GRADE EGA FIDOW POWER 01,3RO r}t't LIRr4QE 8Cia SD:..'..Y CNCPD Ori GRADG 27,A EYTEFICFr RATED? I<(.ialER r_'PGPD CJDj G .�E 1'2 -5G'N FC.vd;.� Cl-ICr..ar% rZf'i ril?r lsi~ 1i�rF �i;t4! n'ovi. CHORD Jt'1 GRADE 1 1Pi . ra7 PrJAER G^r:AIJ au GRATE ECJJA. Sew P01.1rER CFCPC GI AOE 130;A E.E e FF. girt RATED POWER CHORD Q1'1 CRAZE 7:.1A E.07FarR PATE, POWER CHORD ON GRADE O?)' 2 A iri1LI! A `E :•:PEES POLE utat TE PLAN I".SUL,3.Eta wiRES POLE 1,40uNTED +r151L:-Ur'1.'46* -`LAN HOTEL ALL POWER CHORDS ON GRADE A140 ALL SUPPLY PANELS 51-IALL BE SECURED ONLY AREAS N0E4-ACCESSIBLE To TIr1E PL LIC_ • SEE SHEET 2 FOP ELECTRIC POWER CABLE SPECS. LEGEND .� ADA Ait 551'c'L2 PaTN JF TAAwt:L h\N\ aLmEni kAh.71.11j. rIC FC'_EEE. + .f1E 121 AT ESL' t ttrJrr - Ac as.115.E 2" uAL, SZE F,RE NOTES, Li'G+1'IT EkT1.14CL11St€JI!5 Oltr.wEiti 3 III !CET TL3 : rE7 rigagE i9Jill5 7'd 'ttk:81-1` L `Cfiy,' 't P{N rirtL 1457S TkE-4tT_, +` r1r 1 S A1L*'• aril144 1t NCL 1:4A P A kFIELS WAIN rINI CJ•i fit§' •(41 , BCkr_id TLIIP Alta LOFT POSTS 1 N .,,wilt. 'I> 3h" C C, 12GA Cr•TIkG >v1BES 9 9' rS C +r R.11,Fd5 Pfn �u* LYI L�il1 Flirt 5ark ?At 41CFtT iCimt<fl 7aTH u450L GLv(p&ICA a C11-1Aei LI!'tC rCuce /9' (e' 44/c, VICINITY MAP CF ,= SITET S120 PL-A2A '9r2NLTA b /LA Tlljtl!°L CI1' . CA. 911150 '_Lu •,o To Lrl w1' a (�; my I?an:irlp item rL fi11.1iCTI1 C Wield Lam!-,11AQ:JTO 1 lY} POLE 1r1 ) 41/41i 'r:On :E} 111,-ANTEN •J / OH.4QPI:?LEX ALL:V.•IU .1 C' 1L J CIO:0 a5E NaIE 1, L T i 'J IE' (El DIA j10ND 24 (E)MITER. kkhai E S`u?CC1r.r.ECT �II ;P 1-11 114f1:f�I 4 ••- >_E17j.EIT i C° ALL EirC ,, c SPEC" - t�IV=43...41)4 ;o5 AQQ?aatt: F swesi CA431-L3 CTJ ,.HAOC 'LE ULNuEriED, Sit n-0TE 541EET 2 •-t Z9RGLiw9 ;sos inn r_pG AREA OF WORK SEE SITE PLAN AHOY r. J.a r. j +F . tr 'wh,9 41t1.r -.•+!r P.G•+ c ."--� +• Arm; ,.,..C+•1.-r .a i..,T.a. 's .6,11' �w. :,1 ii.A-COu 1 C ooZ.r, 711..Fr1 "4L 1V Li k41'4 la1tw Ji1 4:11 /L 1,Yr Fo L :Al .r.+T 1.' cV. t 1110t[ 'iv, r.ri 1.:1iu• .1 srr•'r walk F d ' n' II epy�. '� I- ▪ -.L . i«t� ,E_ ' •.L u�.ItG a.f i;4 r:,8j1;5 I1 id XJ-7,1. G M ..-..I aL r(0:......„1/4„ "Inr nr, .I-.1 trial - 1 Ora:-� � �L'�i[� L {'A ELI rA t rt3. +•E•-Lc 7.Gn - •u , L..i. .1 .. SITE ACCESIBIL.ITY SIGNS ADA SYMBOL. r3- A A 11r'CE_5.29E1: CPA TR.y.JL:E L+l►ti1=RS ir ENTRANCE/ADA SERVICE COUNTER 3 Fir urLx. •DA eati1C� •--r CGLINTLi TICKET SALES BOOTH 4 OWNER Pl•i(R- 7.1.7,1rr76/A$. 1AECS,, .MIIC. IiJd3�9 �+:Gw Rc1 :aril: C/C. 441-..•EL ixc6,.ry1'a(. SCOPE OF WORK 1) r.N t754 `i .l`.I �.F T" EIETt4C1 Pfarlbw .ar '1UI1 d• 1.WTI alzi, 12) CAti 'Altn r,pr Sod!. -r A:9 ;Ng •-r}F!,E - rr +IrsF ,7 arrA P'...iinviot SIG:5 APE+>''S. ACKET kLE3, 11 RIG�s :dlirFlEm tl4.i11.1C rill: `Art: v •: '+rw 207 h EL=C'T4C �Iri1?iCLt*,Gra ai•.:.$ Ta:'3. Ei';1..i� C%'P :Ca iTZA'ACE u(iEN 4) ✓3R:'r'17( zo:PTaf3.. RC1'.14+".X4p Ar_' 15'IY:It,S. _a PROVIDE AEA All -s s L-I.z FTI:J1-1 ')05(11,.141L'LJi I r+i Te L+_Ar / aLCC PROJECT DATA - 4CC1JFArlT t.'7..1) F.E0 CaC 7t154 r 7 COSA:y:�4E,PC.4.1',LE 60 Pr,SS P ':C•:;APP.,f•• 291,`l9+3 .riJ,t1111J'OcC . 4'iE iccoGnis II) •. 'CC- Po7a,G: '120 I4` VICE =Ei i.11"*J :Eko.,:iLTEG a., !iv r1/: 131.04CNAL T0-:.•70; at+3 n[C;.PL►e1w 2.1 A1i.E ! -r...ht . 1t4:+:AI.. 2 ..t'o, i41 rTi.'LE . -' Iii PP{11IC: '2: PO A AC41'A-,4E 4.1t!,Ei ixi„i17:•-irr -rr'it-.J"F E i•L'°M -'}LL t k...+:•. rat mint' KorivelciaE AUA 0,1ii:CrrIES rt*JT?, L 1, Cyr-y, J 1 51'•11..L CCtrr;L'r 'a1Tn CSC ;t7•6i, LEGEND 'F- '.�s7 ar:11CG i.0 -i a :t;C Ct4 CNZ'T FOR POINT CF 4,45 -i aFCisrii CuCaCEn.C'f EAT aQ-T tv/ 77i-Ar $A.: aUP Esc rar a . E1EET 'LAiT .L•rN e._ -4G.a 7.'::..1EoT a RAAMMI DEVELOPMENT a D LV 17.10FM a NIT NC. ...SIR. 'L' 1S-. . - KI} *ALL 'ir 1 - .-s,. STAMP . 2. }•r, I r.1 fk -tEVISiC E.I.S gr ;PACT FELT Pt i1,`tair I' I .41 I'.x. T L 4tq . 1 i••11.1i .iL 'II 1 4: 0.'0 • Y ra r - t '.r. r .s..'ell* Y1,1111 I•rl 11e . • • a 0.1.• 1 c1.,, - 1 I 1 ,.. Ale Y .1} .11` 1 s. . 1 ' L•, . . ' ,1 . •1- 111 •.1 • DA-an 1317117 _•C/4Lk - ,Ql+nyra ''rB 4:an F Jrr,.PY:I'* STAT1,0Il UkFEET TITLE: SITE PLAN 1 214 of 355 CITY OF NATIONAL CITY NEIGHBORHOOD SERVICES DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT CONDITIONS OF APPROVAL. SPONSORING ORGANIZATION: Pinery Christmas Trees EVENT: Pumpkin Station DATE OF EVENT: October '6, 2021 thru October 31, 2021 APPROVALS COMMUNITY SERVICES RISK MANAGER PUBLIC WORKS FINANCE FIRE POLICE ENGINEERING COMMUNITY DEVELOPMENT YES [x] YES [x] YES [xj YES [x] YES [x] YES [x] YES [ x YES fix] NO [ Na [NO [ NO [ NO j No [ No f ] NO [ ] SEE CONDITIONS [ SEE CONDITIONS [ SEE CONDITIONS [ SEE CONDITIONS [ x j SEE CONDITIONS [ x SEE CONDITIONS [ SEE CONDITIONS [ SEA CONDITIONS [ x CONDITIONS OFAPPROVAL. PUBLIC WORKS (619)366-4580 No involvement 1 POLICE DEPARTMENT The police department does not have any recommendations for this event. ENGINEERING No comments COMMUNITY SERVICES No involvement FINANCE Pinery Christmas Trees needs a business license. 1 215 of 355 COMMUNITY DEVELOPMENT Planning No comments BIktl No comments Neighborhood Services Neighborhood Notifications — Events are required to notify residents and/or businesses of the surrounding impacted areas by the event. The notice shall include the name of the event, name and phone number of the company/organization producing the event, the dates.and times of the event (including set-up and breakdown) and a detailed description of how the residents and/or businesses may be affected, such as by street closures, "No Parking" signs being p�sted, music at the event, etc. Display of banners -- Banners are allowed an site for event but must be removed immediately .thereafter event completion. Ifyou wishto placebanners in .any Iocation other than on -site, you must get approval from the properfiylbusiness owner where you intend to display the banger. RISK MANAGER (619) 336-4370 Risk Management has reviewed the above -captioned application for the issuance of a Temporary Use Permit. As much as the event will be held solely on private property, there will be no additional insurance requirements necessary for the issuance of the permit. It should be noted that the applicant properly executed the Hall Harmless and Indemnification Agreement at the time the Special Event Application was submitted. 1 216 of 355 FIRE (61) 5- '1850 INSPECTION' REQURED $500.QO FEE FOR CARNNALS, $515.00 FEE FOR CANOPIES PLUS AN ADDITCONAL $191.00 INSPECTION FEE FOR INSPECTIONS CJCCUR3NG AFTER HOURS OR ON WEEKENDS OR HOLIDAYS Stipulations required by the Fire Department for this event are as follows: 1 Access to the area to be maintained at all times. 2) Fire Department access into and through the booth areas are to be maintained at all times. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet and an unobstructed vertical clearance of not less than 14 feet. Participants on foot are to move immediately to the sidewalk upon approach of emergency vehicles. Vehicles in roadway are to move immediately to the right upon approach of emergency vehicles. Fire hydrants and fire department connections shall not be blocked or obstructed at any time. Exit to be maintained in an obstructed manner at ail times. Exit way to be clear of all obstructions. 7 Exits to be posted - EX] '. 8) No open flames or smoking inside or adjacent to the tent/canopy. signs to be posted - NO OKJN. . Extinguishers to be mounted in a visible location between W to 5' from the floor to the top of the extinguisher. Maximum travel distance from an extinguisher shall not be more than 75 feet travel distance. Q..` re e tin wLiave a current State Fire Marsha] Tac attached. Extincuishers shaN be mounted in conspicuous area inside tent or canopy, Pease see attached exam*. Automobiles and other internal combustion engines shall be a minimum distance of twenty feet (20) from all tents and canopies. 13) Any electrical power used is to be properly grounded and approved by the B ildinc official. Extension cords shall be used as `temporary wiring' only. 17 217 of 355 14) Internal combustion power sources that may be used for "sight Towers" shall be of adequate capacity to permit uninterrupted operation during normal operating hours 15) Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing or an enclosure 16) If tents or canopies are used, tents having an area in excess of 200square feet and or canopies in excess of 400 square feet or multiple tents and or canopies placed together equaling or greater than the above stated areas, are to be used, they shall be flame-retardant treated with an approved State Fire Marsha! seal attached. A ten feet separation distance must be maintained betw?en tents and canopies.. A permit from the Fire Department must be obtained. Cooking shall not be permitted under tents or canopies unless the tents or canopies meet "State Fire Marsha! approval for cooking. Certificate of State Fire Marshal flame spread shall be provided to the National Gity Fire Department if applicable. Canop/es: Tents: 0 - 400 sf - $U 401 - 500 sf - $353.00 501 - 600 sf - $394.00 601 -- 700 sf - $515.00 0 -200 sf - 20 1 - (+) sf $300.00 $600100 17) Bales of Straw and Corn Stalks shall meet the re' uirements for "Flame Prqpjjation and FLame.Spread" . Proof of product used shall be .furnished to the National Cit Fire De. ailment . rior to o elfin ..da An ins . action and test on materials used will be re 18) Afire safe#y, J!P'L.is_ to ,be ;conducted by the Fire Department prior to operations of the carnival to include all rides, cooking areas, game booths, etc. 18) Fees can only be waived by City Council. 19) First Aid will be provided by organization Fees can only be waived by City Council Note: Organizer shall contact the National City Fire Department for cost associated with this event 18 218 of 355 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended June 30, 2021. (Finance) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 219 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO.: ITEM TITLE: Investment Report for the quarter ended June 30, 2021. PREPARED BY: gosedd PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Finance APPROVED BY: FINANCIAL STATEMENT: APPROVED: ' \ra-"-—° FINANCE ACCOUNT NO. APPROVED: MIS See attached staff report. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended June 30, 2021. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Investment Listings 220 of 355 CALIFORNIA NATIONAL Orr � aco INCORPORATED City Council Staff Report August 17, 2021 ITEM Staff Report: Investment Report for the quarter ended June 30, 2021. BACKGROUND The California Government Code (§53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: ➢ type of investment; ➢ issuer (bank or institution); ➢ date of maturity; ➢ dollar amount invested; and ➢ current market valuation as of the date of the report. In addition, the Government Code (§53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of June 30, 2021 is summarized below and compared to the balance as of June 30, 2020. Table 1 6/30/2021 6/30/2020 Book Value 1 $ 89,693,774 $ 87,733,999 Market Value 2 $ 90,292,508 $ 89,356,492 ' actual cost of investments 2 amount at which the investments could be sold The assets of the City of National City's investment portfolio are managed by Chandler Asset Management, the California Treasurer's Local Agency Investment Fund (LAIF), and the San Diego County Treasurer's Pooled Money Fund ("San Diego County Pool") with the largest portion of the assets, 40.37%. The San Diego County Pool and LAIF are liquid investment pools 221 of 355 Page 2 Staff Report: Investment Report for the quarter ended June 30, 2021. August 17, 2021 that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a withdrawal request with no penalty. The City's assets managed by Chandler Asset Management may be liquidated and withdrawn at any time. However, these investments likely do not provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation of these investments is at the risk of loss and/or penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of June 30, 2021 Table 2 Issuer/Manager Total Market % of Book Value Market Value' YTM Portfolio Chandler Asset Management County of San Diego Local Agency Investment Fund 31,809,741 32,351,591 0.31% 35.83% 36,408,057 36,451,070 0.73% 40.37% 21,475,976 21,489,847 2 0.26% 3 23.80% Totals for June 30, 2021 $89,693,774 $90,292,508 100.00% ' includes accrued interest 2 includes LAIF participation factor of 1.00008297 3 calculated on 30/360 basis LAIF $21,489,847 TOTAL MARKET VALUE $90,292,508 Chandler Asset Management $32,351,591 County of San Diego $36,451,070 222 of 355 Page 3 Staff Report: Investment Report for the quarter ended June 30, 2021. August 17, 2021 Table 3 INVESTMENT PERFORMANCE BY ISSUER/MANAGER For the Quarter Ended June 30, 2021 Total Market Valuer Issuer/Manager Period Yield 6/30/21 3/31/21 Change Return (Net)3 Chandler Asset Management County of San Diego Local Agency Investment Fund $32,351,591 $36,451,070 $21,489,847 $32,344,022 $36,332,456 $10,489,269 $7,569 0.04% 118,614 0.21% $11,000,578 0.08% NA 0.84% 0.33% Totals for June 30, 2021 $90,292,508 r $79,165,747 $11,126,761 2 0.43% 4 ' includes accrued interest 2 total include deposits and withdrawal(s) of: deposits 6/2/21 $6,000,000 & 5/18/21 $5,000.000 3 annualized 4 weighted Economic Update: The Federal Open Market Committee (FOMC) kept monetary policy unchanged at its June meeting. The fed funds target rate remains in the range of 0.0% to 0.25%, and the Fed continues to purchase $80 billion of Treasuries per month, and $40 billion of agency mortgage -backed securities per month. The Fed has started to discuss the idea of reducing its asset purchases at some point, but that decision remains uncertain. FOMC members' updated economic projections also suggest that the Fed may start to raise interest rates in 2023, versus the previous estimate of 2024, as the economy may be on track to reach their employment and inflation goals at a faster than expected pace. Overall, monetary policy remains highly accommodative for now, but the Fed seems to be inching toward a path of policy normalization. We anticipate the Fed will remain on the sidelines over the near -term, but we believe the probability that the Fed will begin tapering its asset purchases during the first half of next year has increased. The yield curve was little changed on a month -over -month basis in May. So far in June, the yield curve has flattened driven by a decline in longer -term yields. While multiple factors are likely influencing longer -term Treasury rates, including market technicals, we believe a more modest forecast for US fiscal spending is one of the factors, as lawmakers continue to negotiate the terms of a potential infrastructure bill. Nevertheless, we believe longer -term rates have room to move higher this year. Looking ahead, we believe the Treasury yield curve is poised to steepen, which would be consistent with continued improvement in economic activity. COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§53601 et seq). 223 of 355 Page 4 Staff Report: Investment Report for the quarter ended June 30, 2021. August 17, 2021 FINANCIAL STATEMENT Realized and unrealized gains for the period, reflected below, were $127,705. These changes include changes in security market values, gain or loss from the sale of assets, accrued interest, and reinvested interest/earnings. Table 4 Issuer/Manager Gain/(Loss) Chandler Asset Management $ 39,279 County of San Diego 76,337 LAIF 12,089 Totals for June 30, 2021 $ 127,705 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended June 30, 2021. j224 of 355 ICity of National City MONTHLY ACCOUNT STATEMENT JUNE 1, 202i i HROUGH JUNE 30, 2021 Chandler Team: For questions about your account, please call (800) 317-4747, or contact operations@chandlerasset.com Custodian Bank of New York Mellon Lauren Dehner (904) 645-1918 CHANDLER ASSET MANAGEMENT chandlerasset,com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures. City of National City Portfolio Summary As of June 30, 2021 PORTFOLIO CHARACTERISTICS Average Modified Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.87 1.50% 1.34% 0.31% AA+/Aa1 2.05 yrs 1.90 yrs SECTOR ALLOCATION Agency US Treasury ■ Corporate ■ ABS ■ supras' 2.5% Money Mkt Fd 0.1% 7.1% PERFORMANCE REVIEW 17.3% 31.0% 42.0% ACCOUNT SUMMARY 225 of 355 lir AU Beg. Values as of 5/31/21 End Values as of 6/30/21 Market Value Accrued Interest Total Market Value Income Earned Cont/WD Par Book Value Cost Value 32,280,208 120,297 32,235,176 116,416 32,400,505 40,019 31,645,331 31,759,530 31,759,530 32,351,591 39,279 -2,326 31,631,238 31,809,741 31,809,741 MATURITY DISTRIBUTION 35% 30% 25% 20% 15% 10% 5% 2.6% 3.6% • 14.2% 27.5% 34.5% 13.6% 4.0% 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5+ Maturity (Yrs) TOP ISSUERS Government of United States Federal Home Loan Mortgage Corp Federal National Mortgage Assoc Federal Home Loan Bank Intl Bank Recon and Development Toyota ABS Apple Inc Deere & Company Total 31.0% 15.7% 12.5% 12.1% 2.5% 2.4% 2.3% 2.2% 80.7% CREDIT QUALITY (S&P) AA (77.4%) Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 2/29/2012 City of National City ICE BAML 1-3 Yr US Treasury/Agency Index ICE BAML 1-3 Yr US Corp/Govt Rated AAA -A Index - 0.14% - 0.15% - 0.15% 0.04% -0.03% 0.01% - 0.08% - 0.08% - 0.03% 0.27% 0.08% 0.27% 2.18% 2.05% 2.20% 2.84% 2.68% 2.85% 1.81% 1.60% 1.77% N/A N/A N/A 1.36% 1.23% 1.41% Chandler Asset Management Paee 1 Execution Time: 7/2/20215:22:53 PM Statement of Compliance As of June 30, 2021 City of National City Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. Category Standard Comment Municipal Securities Treasury Issues Agency Issues Supranationals Banker's Acceptances Commercial Paper FDIC insured Time Deposits/ Certificates of Deposit Negotiable Certificates of Deposit Corporate Medium Term Notes Money Market Mutual Funds Mortgage Pass-throughs and Asset Backed Securities Local Agency Investment Fund (LAIF) Local Government Investment Pools Prohibited Securities Callable Securities Maximum Issuer Maximum maturity "A" rated or better by two NRSROs; 30% maximum; 5% max per issuer; Include bonds of the City, the State of California, any other state, and any local agency within the State of California; Bonds will be registered in the name of the City or held Complies under a custodial agreement at a bank. No Limitation No Limitation "AA" rated category or higher by a NRSRO; 30% maximum; 10% max per issuer; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by IBRD, IFC, IADB "A-1" short-term debt rated or higher by at least two NRSROs; and "A" long term debt rated by two NRSROs; 40% maximum; 5% max per issuer; 180 days max maturity "A-1" rated or higher by at least two NRSROs; and "A" rated long term debt by two NRSROs; 25% maximum; 5% max per issuer; 270 days max maturity; Issuer is a corporation organized and operating in the U.S. with assets > $500 million. Amount per institution limited to the max covered under FDIC; 30% maximum combined certificates of deposit including CDARS "A" long-term debt rated or higher by at least two NRSROs; and/or "Al" short-term debt rated or higher by at least two NRSROs; 30% maximum; 5% max per issuer "A" rated category or better by at least two NRSROs; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S. or by depository institutions licensed by U.S. or any state and operating within the U.S. Highest rating or AAA rated or equivalent by at least two NRSROs; 20% maximum; SEC registered with assets under management in excess of $500 million "AA" rating category or better by a NRSRO; 20% maximum Maximum permitted amount in LAIF; Currently not used by investment adviser San Diego County Investment Pool Inverse floaters; Ranges notes; Interest -only strips from mortgaged backed securities; Zero interest accrual securities; Reverse Repurchase Agreements; Foreign currency denominated sec 20% maximum (does not include "make whole call" securities) 5% max per issuer, except as noted in Section VIII of the investment policy 5 years Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies City of National City Reconciliation Summary As of June 30, 2021 BOOK VALUE RECONCILIATION BEGINNING BOOK VALUE Acquisition + Security Purchases + Money Market Fund Purchases + Money Market Contributions + Security Contributions + Security Transfers Total Acquisitions $1,185,259.79 $477,851.36 $0.00 $0.00 $0.00 $31,759,530.49 Dispositions - Security Sales - Money Market Fund Sales - MMF Withdrawals - Security Withdrawals - Security Transfers - Other Dispositions - Maturites - Calls - Principal Paydowns Total Dispositions $250,332.03 $939,424.65 $2,325.63 $0.00 $0.00 $0.00 $400,000.00 $0.00 $30,194.52 $1,663,111.15 $1,622,276.83 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss $9,376.57 ENDING BOOK VALUE $9,376.57 $31,809,741.38 227 of 355 ii Ali CASH TRANSACTION SUMMARY BEGINNING BALANCE Acquisition Contributions Security Sale Proceeds Accrued Interest Received Interest Received Dividend Received Principal on Maturities Interest on Maturities Calls/Redemption (Principal) Interest from Calls/Redemption Principal Paydown Total Acquisitions Dispositions Withdrawals Security Purchase Accrued Interest Paid Total Dispositions $0.00 $250,332.03 $1,072.17 $47,644.81 $12.03 $400,000.00 $0.00 $0.00 $0.00 $30,194.52 $729,255.56 $ 2,325.63 $1,185,259.79 $5,569.06 $1,193,154.48 $503,537.80 ENDING BOOK VALUE $39,638.88 Chandler Asset Management Page 3 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 228 of 355 lir 111 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income FIXED INCOME 023135BW5 037833AK6 Amazon.com Inc Callable Note Cont 11/12/2021 0.45% Due 05/12/2024 Apple Inc Note 2.4% Due 05/03/2023 05/10/2021 05/12/2021 255,000.00 254,627.70 0.00 0.00 254,627.70 60.56 0.00 156.19 95.63 0.00 0.00 0.00 95.63 Various 700,739.00 1,306.67 0.00 Various 0.00 0.00 0.00 700,000.00 0.00 2,706.67 0.00 700,739.00 1,400.00 1,400.00 95.63 1,400.00 06051GEU9 Bank of America Corp Note 3.3% Due 01/11/2023 12/27/2018 393,500.00 5,133.33 0.00 12/31/2018 0.00 0.00 0.00 400,000.00 0.00 6,233.33 0.00 393,500.00 1,100.00 1,100.00 1,100.00 06406RAA5 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.6% Due 02/07/2022 08/14/2018 392,152.00 3,293.33 0.00 08/16/2018 0.00 0.00 0.00 400,000.00 0.00 4,160.00 0.00 392,152.00 866.67 866.67 866.67 084670BR8 14913R2L0 Berkshire Hathaway Callable Note Cont 1/15/2023 2.75% Due 03/15/2023 Caterpillar Financial Service Note 0.45% Due 05/17/2024 08/26/2019 412,068.00 2,322.22 0.00 08/28/2019 0.00 0.00 0.00 400,000.00 0.00 3,238.89 0.00 412,068.00 916.67 916.67 916.67 05/10/2021 404,457.30 70.88 0.00 05/17/2021 0.00 0.00 0.00 405,000.00 0.00 222.75 0.00 404,457.30 151.87 151.87 151.87 24422EUR8 John Deere Capital Corp Note 3.45% Due 01/10/2024 03/14/2019 408,860.00 5,405.00 0.00 03/18/2019 0.00 0.00 0.00 400,000.00 0.00 6,555.00 0.00 408,860.00 1,150.00 1,150.00 1,150.00 24422EVN6 John Deere Capital Corp Note 0.45% Due 01/17/2024 03/01/2021 274,804.75 299.06 0.00 03/04/2021 0.00 0.00 0.00 275,000.00 0.00 402.19 0.00 274,804.75 103.13 103.13 103.13 3130A0F70 FHLB Note 3.375% Due 12/08/2023 01/30/2019 540,734.25 8,514.84 0.00 01/31/2019 0.00 8,859.38 0.00 525,000.00 0.00 1,132.03 0.00 540,734.25 1,476.57 1,476.57 1,476.57 Chandler Asset Management Page 15 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3130A1XJ2 FHLB Note 2.875% Due 06/14/2024 3130A2UW4 FHLB Note 2.875% Due 09/13/2024 Various Various 580,000.00 10/29/2019 10/30/2019 300,000.00 605,009.60 0.00 0.00 605,009.60 7,735.34 8,337.50 787.44 1,389.60 0.00 0.00 0.00 1,389.60 1,389.60 315,474.00 0.00 0.00 315,474.00 1,868.75 0.00 2,587.50 718.75 0.00 0.00 0.00 718.75 718.75 3130A3KM5 FHLB 09/10/2019 591,174.75 6,868.06 0.00 Note 09/13/2019 0.00 7,187.50 0.00 2.5% Due 12/09/2022 575,000.00 0.00 878.47 0.00 591,174.75 1,197.91 1,197.91 1,197.91 3130AABG2 FHLB Note 1.875% Due 11/29/2021 03/08/2017 559,044.90 58.85 0.00 03/09/2017 0.00 0.00 0.00 565,000.00 0.00 941.67 0.00 559,044.90 882.82 882.82 882.82 313378WG2 FHLB 03/13/2018 596,646.00 3,333.33 0.00 Note 03/14/2018 0.00 0.00 0.00 2.5% Due 03/11/2022 600,000.00 0.00 4,583.33 0.00 596,646.00 1,250.00 1,250.00 313379Q69 FHLB Note 2.125% Due 06/10/2022 1,250.00 06/20/2017 607,110.00 6,056.25 0.00 06/21/2017 0.00 6,375.00 0.00 600,000.00 0.00 743.75 0.00 607,110.00 1,062.50 1,062.50 1,062.50 3133ELWD2 FFCB 04/03/2020 564,163.80 311.93 0.00 Note 04/08/2020 0.00 0.00 0.00 0.375% Due 04/08/2022 565,000.00 0.00 488.49 0.00 564,163.80 176.56 176.56 176.56 3135G04Q3 FNMA Note 0.25% Due 05/22/2023 05/20/2020 643,058.55 40.31 0.00 05/22/2020 0.00 0.00 0.00 645,000.00 0.00 174.69 0.00 643,058.55 134.38 134.38 134.38 3135G05G4 FNMA Note 0.25% Due 07/10/2023 07/08/2020 558,796.00 548.33 0.00 07/10/2020 0.00 0.00 0.00 560,000.00 0.00 665.00 0.00 558,796.00 116.67 116.67 116.67 Chandler Asset Management Page 16 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income' 3135G06H1 3135G0N82 FNMA Note 0.25% Due 11/27/2023 FNMA Note 1.25% Due 08/17/2021 11/23/2020 11/25/2020 580,000.00 01/26/2017 01/31/2017 440,000.00 579,338.80 0.00 0.00 579,338.80 16.11 0.00 136.94 120.83 425,444.80 0.00 0.00 425,444.80 0.00 0.00 0.00 120.83 120.83 1,588.89 0.00 2,047.22 458.33 0.00 0.00 0.00 458.33 458.33 3135G0T78 FNMA Note 2% Due 10/05/2022 12/12/2017 494,215.00 1,555.56 0.00 12/13/2017 0.00 0.00 0.00 500,000.00 0.00 2,388.89 0.00 494,215.00 833.33 833.33 833.33 3135G0W33 FNMA 09/05/2019 622,825.00 2,029.08 0.00 Note 09/06/2019 0.00 0.00 0.00 1.375% Due 09/06/2022 625,000.00 0.00 2,745.23 0.00 622,825.00 716.15 716.15 716.15 3135G0X24 3137EADB2 FNMA Note 1.625% Due 01/07/2025 FHLMC Note 2.375% Due 01/13/2022 01/16/2020 623,050.00 4,062.50 0.00 01/17/2020 0.00 0.00 0.00 625,000.00 0.00 4,908.85 0.00 623,050.00 846.35 846.35 846.35 Various 585,310.00 5,234.90 0.00 Various 0.00 0.00 0.00 575,000.00 0.00 6,372.92 0.00 585, 310.00 1,138.02 1,138.02 1,138.02 3137EAEN5 FHLMC Note 2.75% Due 06/19/2023 11/26/2018 593,214.00 7,425.00 0.00 11/27/2018 0.00 8,250.00 0.00 600,000.00 0.00 550.00 0.00 593, 214.00 1,375.00 1,375.00 1,375.00 3137EAEPO FHLMC Note 1.5% Due 02/12/2025 06/04/2020 652,443.75 2,838.54 0.00 06/05/2020 0.00 0.00 0.00 625,000.00 0.00 3,619.79 0.00 652,443.75 781.25 781.25 781.25 3137EAER6 FHLMC Note 0.375% Due 05/05/2023 05/05/2020 599,748.00 162.50 0.00 05/07/2020 0.00 0.00 0.00 600,000.00 0.00 350.00 0.00 599,748.00 187.50 187.50 187.50 Chandler Asset Management Page 17 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3137EAEV7 FHLMC Note 0.25% Due 08/24/2023 3137EAEX3 FHLMC Note 0.375% Due 09/23/2025 08/27/2020 08/31/2020 900,000.00 09/24/2020 09/25/2020 450,000.00 899,037.00 0.00 0.00 899,037.00 606.25 0.00 793.75 187.50 0.00 0.00 0.00 187.50 187.50 448,857.00 0.00 0.00 448,857.00 318.75 0.00 459.38 140.63 0.00 0.00 0.00 140.63 140.63 3137EAEY1 FHLMC Note 0.125% Due 10/16/2023 10/14/2020 627,650.10 98.44 0.00 10/16/2020 0.00 0.00 0.00 630,000.00 0.00 164.06 0.00 627,650.10 65.62 65.62 65.62 3137EAEZ8 FHLMC Note 0.25% Due 11/06/2023 11/17/2020 649,467.00 112.85 0.00 11/18/2020 0.00 0.00 0.00 650,000.00 0.00 248.26 0.00 649,467.00 135.41 135.41 135.41 43813GAC5 Honda Auto Receivables Trust 2021-1 A3 0.27% Due 04/21/2025 43813KAC6 Honda Auto Receivables Trust 2020-3 A3 0.37% Due 10/18/2024 02/17/2021 79,998.54 6.00 0.00 02/24/2021 0.00 18.00 0.00 80,000.00 0.00 6.00 0.00 79, 998.54 18.00 18.00 18.00 09/22/2020 249,963.28 33.40 0.00 09/29/2020 0.00 77.08 0.00 250,000.00 0.00 33.40 0.00 249,963.28 77.08 77.08 77.08 43813RAC1 Honda Auto Receivables 2020-1 A3 1.61% Due 04/22/2024 02/19/2020 69,986.28 31.31 0.00 02/26/2020 0.00 93.92 0.00 70,000.00 0.00 31.31 0.00 69,986.28 93.92 93.92 93.92 43814UAG4 Honda Auto Receivables Trust 2018-2 A3 3.01% Due 05/18/2022 05/22/2018 17,848.63 19.40 0.00 05/30/2018 0.00 44.77 0.00 9,957.83 7,891.02 10.82 0.00 9,957.61 36.19 36.19 36.19 43815HAC1 Honda Auto Receivables Trust 2018-3 A3 2.95% Due 08/22/2022 08/21/2018 52,884.63 43.34 0.00 08/28/2018 0.00 130.03 0.00 42,338.83 10,551.61 34.69 0.00 42,333.02 121.38 121.38 121.38 Chandler Asset Management Page 18 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Incom 43815NAC8 Honda Auto Receivables Trust 2019-3 A3 1.78% Due 08/15/2023 459058GQ0 Intl. Bank Recon & Development Note 2.5% Due 03/19/2024 08/20/2019 08/27/2019 93,523.75 01/26/2021 01/28/2021 450,000.00 99,999.17 0.00 6,476.20 93,522.97 481,473.00 0.00 0.00 481,473.00 79.11 148.33 73.99 143.21 0.00 0.00 0.00 143.21 143.21 2,250.00 0.00 3,187.50 937.50 0.00 0.00 0.00 937.50 937.50 459058J M 6 Intl. Bank Recon & Development Note 0.25% Due 11/24/2023 11/17/2020 319,312.00 15.56 0.00 11/24/2020 0.00 0.00 0.00 320,000.00 0.00 82.22 0.00 319,312.00 66.66 66.66 66.66 46625HJE1 JP Morgan Chase Note 3.25% Due 09/23/2022 12/19/2019 413,076.00 2,455.56 0.00 12/24/2019 0.00 0.00 0.00 400,000.00 0.00 3,538.89 0.00 413,076.00 1,083.33 1,083.33 1,083.33 477870AC3 John Deere Owner Trust 2019-B A3 2.21% Due 12/15/2023 47787NAC3 John Deere Owner Trust 2020-B A3 0.51% Due 11/15/2024 07/16/2019 86,034.14 84.52 0.00 07/24/2019 0.00 158.48 0.00 80,778.39 5,272.90 79.34 0.00 80,761.24 153.30 153.30 153.30 07/14/2020 74,988.57 17.00 0.00 07/22/2020 0.00 31.88 0.00 75,000.00 0.00 17.00 0.00 74,988.57 31.88 31.88 31.88 47788UAC6 John Deere Owner Trust 2021-A A3 0.36% Due 09/15/2025 03/02/2021 114,977.90 18.40 0.00 03/10/2021 0.00 29.78 0.00 115,000.00 0.00 18.40 0.00 114,977.90 29.78 29.78 29.78 47789KAC7 John Deere Owner Trust 2020-A A3 1.1% Due 08/15/2024 03/04/2020 169,989.61 83.11 0.00 03/11/2020 0.00 155.83 0.00 170,000.00 0.00 83.11 0.00 169,989.61 155.83 155.83 155.83 58769KAD6 Mercedes-Benz Auto Lease Trust 2021-B A3 0.4% Due 11/15/2024 06/22/2021 0.00 0.00 0.00 06/29/2021 154,988.30 0.00 0.00 155,000.00 0.00 3.44 0.00 154,988.30 3.44 3.44 3.44 Chandler Asset Management Page 19 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 65479JAD5 Nissan Auto Receivables Owner 2019-C A3 1.93% Due 07/15/2024 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 07/28/2022 10/16/2019 10/23/2019 360,000.00 359,980.99 0.00 0.00 359,980.99 308.80 579.00 308.80 579.00 0.00 0.00 0.00 579.00 579.00 04/24/2018 04/26/2018 400,000.00 385,792.00 0.00 0.00 385,792.00 3,348.33 0.00 4,165.00 816.67 0.00 0.00 0.00 816.67 816.67 808513BN4 Charles Schwab Corp Callable Note Cont 2/18/2024 0.75% Due 03/18/2024 Various 487,196.50 737.60 0.00 Various 0.00 0.00 0.00 485,000.00 0.00 1,040.73 0.00 487,196.50 303.13 303.13 303.13 89232HAC9 Toyota Auto Receivable Own 2020-A A3 1.66% Due 05/15/2024 06/17/2020 245,531.25 177.07 0.00 06/19/2020 0.00 332.00 0.00 240,000.00 0.00 177.07 0.00 245,531.25 332.00 332.00 332.00 89236TFS9 Toyota Motor Credit Corp Note 3.35% Due 01/08/2024 89236XAC0 Toyota Auto Receivables 2020-D A3 0.35% Due 01/15/2025 05/20/2019 411,444.00 5,322.78 0.00 05/22/2019 0.00 0.00 0.00 400,000.00 0.00 6,439.44 0.00 411,444.00 1,116.66 1,116.66 1,116.66 10/06/2020 99,981.37 15.56 0.00 10/13/2020 0.00 29.17 0.00 100,000.00 0.00 15.56 0.00 99,981.37 29.17 29.17 29.17 89237VAB5 Toyota Auto Receivables Trust 2020-C A3 0.44% Due 10/15/2024 07/21/2020 154,988.07 30.31 0.00 07/27/2020 0.00 56.83 0.00 155,000.00 0.00 30.31 0.00 154,988.07 56.83 56.83 56.83 89240BAC2 Toyota Auto Receivables Owners 2021-A A3 0.26% Due 05/15/2025 02/02/2021 289,946.18 33.51 0.00 02/08/2021 0.00 62.83 0.00 290,000.00 0.00 33.51 0.00 289,946.18 62.83 62.83 62.83 91159HHX1 US Bancorp Callable Note Cont 6/28/2024 2.4% Due 07/30/2024 03/25/2021 475,276.50 3,630.00 0.00 03/29/2021 0.00 0.00 0.00 450,000.00 0.00 4,530.00 0.00 475,276.50 900.00 900.00 900.00 Chandler Asset Management Page 20 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 9128284D9 9128284Z0 US Treasury Note 2.5% Due 03/31/2023 US Treasury Note 2.75% Due 08/31/2025 12/27/2018 12/28/2018 450,000.00 448, 505.86 0.00 0.00 448, 505.86 1,905.74 0.00 2,827.87 922.13 0.00 0.00 0.00 922.13 922.13 06/17/2021 0.00 0.00 06/18/2021 732,111.33 (5,548.57) 675,000.00 0.00 6,204.31 732,111.33 655.74 0.00 0.00 0.00 655.74 655.74 912828G53 US Treasury Note 1.875% Due 11/30/2021 08/28/2017 604,994.20 30.74 0.00 08/29/2017 0.00 0.00 0.00 600,000.00 0.00 952.87 0.00 604,994.20 922.13 922.13 922.13 912828L24 US Treasury Note 1.875% Due 08/31/2022 09/06/2018 435,445.31 2,132.30 0.00 09/07/2018 0.00 0.00 0.00 450,000.00 0.00 2,820.14 0.00 435,445.31 687.84 687.84 687.84 912828M80 US Treasury Note 2% Due 11/30/2022 912828S76 US Treasury Note 1.125% Due 07/31/2021 04/11/2019 593,554.69 32.79 0.00 04/15/2019 0.00 0.00 0.00 600,000.00 0.00 1,016.39 0.00 593,554.69 983.60 983.60 983.60 08/28/2018 573,375.00 2,256.22 0.00 08/29/2018 0.00 1,072.17 0.00 350,000.00 238,906.25 1,642.44 0.00 334,468.75 458.39 458.39 458.39 912828TY6 US Treasury Note 1.625% Due 11/15/2022 03/03/2020 614,484.38 450.41 0.00 03/04/2020 0.00 0.00 0.00 600,000.00 0.00 1,245.24 0.00 614,484.38 794.83 794.83 794.83 912828V72 US Treasury Note 1.875% Due 01/31/2022 09/17/2018 435,744.14 2,820.27 0.00 09/18/2018 0.00 0.00 0.00 450,000.00 0.00 3,519.51 0.00 435,744.14 699.24 699.24 699.24 912828W71 US Treasury Note 2.125% Due 03/31/2024 12/05/2019 229,640.63 809.94 0.00 12/06/2019 0.00 0.00 0.00 225,000.00 0.00 1,201.84 0.00 229, 640.63 391.90 391.90 391.90 Chandler Asset Management Page 21 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828W89 912828WE6 US Treasury Note 1.875% Due 03/31/2022 US Treasury Note 2.75% Due 11/15/2023 04/26/2018 04/30/2018 600,000.00 07/22/2019 07/23/2019 600,000.00 580,593.75 0.00 0.00 580,593.75 624,000.00 0.00 0.00 624,000.00 1,905.74 0.00 2,827.87 922.13 0.00 0.00 0.00 922.13 922.13 762.23 0.00 2,107.34 1,345.11 0.00 0.00 0.00 1,345.11 1,345.11 912828ZA1 US Treasury Note 1.125% Due 02/28/2022 03/24/2020 709,925.78 1,990.15 0.00 03/25/2020 0.00 0.00 0.00 700,000.00 0.00 2,632.13 0.00 709,925.78 641.98 641.98 641.98 912828ZD5 US Treasury Note 0.5% Due 03/15/2023 03/24/2020 676,476.56 715.35 0.00 03/25/2020 0.00 0.00 0.00 675,000.00 0.00 990.49 0.00 676,476.56 275.14 275.14 275.14 912828ZT0 91282CBA8 US Treasury Note 0.25% Due 05/31/2025 US Treasury Note 0.125% Due 12/15/2023 02/25/2021 665,112.30 4.61 0.00 02/26/2021 0.00 0.00 0.00 675,000.00 0.00 142.93 0.00 665,112.30 138.32 138.32 138.32 12/28/2020 698,824.22 403.85 0.00 12/29/2020 0.00 437.50 0.00 700,000.00 0.00 38.25 0.00 698,824.22 71.90 71.90 71.90 91282CBE0 US Treasury Note 0.125% Due 01/15/2024 01/28/2021 548,990.23 260.19 0.00 01/29/2021 0.00 0.00 0.00 550,000.00 0.00 317.16 0.00 548,990.23 56.97 56.97 56.97 91282CBV2 US Treasury Note 0.375% Due 04/15/2024 04/29/2021 650,583.98 313.01 0.00 04/30/2021 0.00 0.00 0.00 650,000.00 0.00 512.81 0.00 650,583.98 199.80 199.80 199.80 91282CCG4 US Treasury Note 0.25% Due 06/15/2024 06/24/2021 0.00 0.00 0.00 06/25/2021 298,160.16 (20.49) 0.00 300,000.00 0.00 32.79 0.00 298,160.16 12.30 12.30 12.30 Chandler Asset Management Page 22 Execution Time: 7/2/2021 5:22:53 PM City of National City Income Earned As of June 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 931142E18 Wal-Mart Stores Note Due 06/23/2021 07/02/2018 07/05/2018 0.00 402,052.00 0.00 402,052.00 0.00 5,486.11 6,250.00 0.00 763.89 0.00 0.00 0.00 763.89 763.89 Total Fixed Income 31,591,598.80 31,255,992.69 1,185,259.79 671,149.98 31,770,102.50 120,296.73 43,147.92 116,415.59 39,266.78 0.00 0.00 0.00 39,266.78 39,266.78 CASH & EQUIVALENT 60934N807 Federated Investors Various 503,537.80 0.00 0.00 Govt Oblig Fund Inst. Various 322,863.06 12.03 0.00 39,638.88 786,761.98 0.00 0.00 39,638.88 12.03 12.03 12.03 Total Cash & Equivalent 39,638.88 503,537.80 322,863.06 786,761.98 39,638.88 0.00 12.03 0.00 12.03 0.00 0.00 0.00 12.03 12.03 31,759,530.49 1,508,122.85 1,457,911.96 TOTAL PORTFOLIO 31,631,237.68 31,809,741.38 120,296.73 43,159.95 116,415.59 39,278.81 0.00 0.00 0.00 39,278.81 39,278.81 Chandler Asset Management Page 23 Execution Time: 7/2/2021 5:22:53 PM i 237 of 355 COUNTY OF'�AN D E6D I ESTIWENT POOL JUN TREASURY INSTMENT RESULTS 1 2021 County of San Diego Treasurer -Tax Collector 11600 Pacific Hwy, San Diego, CA 92101 j www.sdttc.com PARTICIPANT PARTICIPANT CASH BALANCES FMV FMV 04/30/21 05/31/21 County of San Diego Pooled Money Fund As of June 30, 2021 ($000) FMV %of FMV 06/30/21 Total PARTICIPANT 04/30/21 COUNTY COUNTY - SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (K THRU 12) COMMUNITY COLLEGES San Diego Grossmont-Cuyamaca MiraCosta Palomar Southwestern Total Community Colleges FIRST 5 COMMISSION SANCAL SDCERA CITIES Chula Vista Coronado Del Mar El Cajon Encinitas National City Oceanside* Solana Beach* INDEPENDENT AGENCIES Air Pollution Control District Alpine FPD Bonita-Sunnyside FPD Borrego Springs FPD Canebrake County Water District Deer Springs FPD Fallbrook Public Utility District Grossmont Healthcare District Julian-Cuyamaca FPD Lake Cuyamaca Rec & Park District Lakeside FPD 2,384,273 1,873,324 2,696,405 2,604,326 126,911 139,539 5,435,005 5,564,547 140,432 145,490 361,634 245,600 183,663 1,076,818 46,311 33 7,715 149,860 78,427 2,783 0 4,220 36,507 0 0 69,889 2,710 5,435 1,568 55 13,288 0 2 520 414 10,732 151,208 140,887 360,482 241,646 176,584 1,070,807 46,271 32 7,661 184,279 78,141 2,773 0 4,204 36,374 0 0 75,312 3,209 5,881 1,524 55 13,312 0 2 518 395 11,633 1,348,372 2,811,541 131,795 5,452,924 180,549 251,969 353,731 254,737 179,019 1,220,004 49,383 0 7,651 201,692 83,314 2,778 0 4,213 36,451 0 0 80,092 3,194 5,981 1,405 55 13,638 0 2 519 392 11,502 11.02% 22.98% 1.08% 44.56% 1.49% 2.06% 2.89% 2.08% 1.46% 9.97% 0.40% 0.00% 0.06% 1.65% 0.68% 0.02% 0.00% 0.03% 0.30% 0.00% 0.00% 0.65% 0.03% 0.05% 0.01% 0.00% 0.11% 0.00% 0.00% 0.00% 0.00% 0.09% FMV 05/31/21 238 of 355 FMV % of 06/30/21 Total Leucadia Wastewater District Lower Sweetwater FPD Metropolitan Transit System Mission Resource Conservation District North County Transit District North County Cemetery District North County Dispatch North County FPD Otay Water District Palomar Health Care District* Pomerado Cemetery District Public Agencies Self -Insurance System Ramona Cemetery District Rancho Santa Fe FPD Resource Conservation District of Greater SD* Rincon del Diablo Municipal Water District SANDAG SD County Regional Airport Authority San Diego Housing Commission San Diego Geographic Information Source San Diego Law Library San Diego Local Agency Formation Comm San Diego Regional Training Center San Dieguito River Park San Marcos FPD San Miguel Consolidated FPD Santa Fe Irrigation District Serra Cooperative Library System Upper San Luis Rey Resource Consery Dist Vallecitos Water District Valley Center FPD Valley Center Cemetery District Valley Center Water District Vista FPD Whispering Palms Community Services District* Total Voluntary Participants 8,025 595 47,433 109 30,275 7,931 5,464 6,165 51,493 0 1,996 3,514 1,018 10,489 0 6,859 239,025 276,960 22,239 924 4,213 1,619 339 879 1 19,763 4,528 0 79 5,561 1,797 425 21,722 4,074 0 1,215,982 7,995 576 37,270 113 33,161 7,952 5,079 6,120 56,300 0 2,029 3,501 1,023 12,108 0 6,834 234,192 277,773 22,158 828 4,243 1,492 256 736 1 20,684 4,511 0 79 5,541 2,200 428 23,992 4,059 0 1,254,810 6,010 0.05% 584 0.00% 23,898 0.20% 115 0.00% 43,244 0.35% 8,150 0.07% 5,514 0.05% 4,718 0.04% 56,420 0.46% O 0.00% 2,106 0.02% 3,508 0.03% 995 0.01% 12,234 0.10% 0 0.00% 6,848 0.06% 231,560 1.89% 270,673 2.21% 22,205 0.18% 819 0.01% 4,238 0.03% 1,368 0.01% 892 0.01% 624 0.01% 1 0.00% 20,655 0.17% 4,521 0.04% O 0.00% 80 0.00% 5,553 0.05% 1,589 0.01% 430 0.00% 24,613 0.20% 4,975 0.04% O 0.00% 1,271,400 10.39% Pooled Money Fund Total $12,935,394 $12,507,351 $12,236,036 100.00% * Footnote: The Oracle ending balances for these pool participants are under $500. Due to rounding, the FMV will show as zero even though there is an Oracle balance. 5 239 of 355 Below is the market price for June 2021. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended June 30, 2021 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description 44077 NATIONAL CITY INVESTMENT FUND Total for National City Oracle Cash Balance 36,403,057 36,408,057 Current Month 6/30/2021 Prior Month 5/31/2021 Pool YTM: 0.73 Prior Quarter 3/31/2021 Prior Year 6/30/2020 100.118% 99.905% 100.002% 101.558% 12,236,036,277 12,507,351,288 11,558,839,912 10,333,403,151 0.2979% 0.2908% 0.3143% 0.3527% Market Value 36,451, 070 36,451,070 Market Value 36,373,524 36,373,524 Market Value 35,332,456 36,332,456 Market Value 36,442,433 36,442,498 Thank you, Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 619.531.5308 I www.sdttc.com 240 of 355 Below is the market price for May 2021. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended May 31, 2021 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description Oracle Cash Balance 44077 NATIONAL CITY INVESTMENT FUND 36,408,057 Total for National City 36,408,057 Current Month 5/31/2021 Prior Month 4/30/2021 Pool YTM: 0.72 Prior Quarter 2/28/2021 Prior Year 5/31/2020 99.905% 100.271% 100.497 % 101.409% 12,507, 351,288 12,935,393,457 11,129,461,448 11, 310,979, 395 0.2908% 0.2822% 0.3281% 0.3203% Market Value 35,373,524 35,373,524 Market Value 35,506,864 36,506,864 Market Value 36,512,117 36,512,117 Market Value 36,232,881 36,232,881 Thank you, Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 619.531.5308 I www.sdttc.com 241 of 355 Below is the market price for April 2021. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended April 30, 2021 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description 44077 NATIONAL CITY INVESTMENT FUND Total for National City Pool YTM: 0.72 Current Month Prior Month Prior Quarter Prior Year 4/30/2021 3/31/2021 1/31/2021 4/30/2020 100.271% 100.002% 100.240% 101.240% 12,9 35, 393,45 7 11,558,839,911 11,574, 711,077 12,014,227,566 0.282296 0.3143% 0.3142% 0.3018% Oracle Cash Balance Market Value Market Value Market Value Market Value 36,408.057 36,506,864 36,332,456 36,368,995 36,253,939 36,408,057 36,506,864 36,332,4S6 36,368,995 36,258,939 Thank you, Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 619.531.5308 I www.sdttc.com 7/21/2021 LAIF Regular Monthly Statement 242 of 355 California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 June 2021 Statement ran Effective Transaction Type Confirm Date Date Type Number 6/2/2021 6/2/2021 RD 1676092 Account Summary Total Deposit: Total Withdrawal: July 21, 2021 LAIF Home PMIA Average Monthly Yields Web Confirm Number N/A RACHELLE BARRERA 6,000,000.00 Beginning Balance: 0.00 Ending Balance: Tran Type Definitions Authorized Caller Amount 6,000,000.00 15,475,975.97 21,475,975.97 https://laifms.treasurenca.gov/RegularStatementaspx 1/1 6/17/2021 LAIF Regular Monthly Statement 243 of 355 California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 May 2021 Statement ran Effective Transaction Type Confirm Date Date Type Number 5/18/2021 5/18/2021 RD 1675235 Account Summary Total Deposit: Total Withdrawal: June 17, 2021 LAIF Home PMIA Average Monthly Yields Web Confirm Number N/A RACHELLE BARRERA 5,000,000.00 Beginning Balance: 0.00 Ending Balance: Tran Type Definitions Authorized Caller Amount 5,000,000.00 10,475,975.97 15,475,975.97 https://laifms.treasurenca.gov/RegularStatementaspx 1/1 5/3/2021 LAIF Regular Monthly Statement 244 of 355 > :adifornia State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 April 2021 Statement ran Effective Transaction Type Confirm Date Date Type Number 4/15/2021 4/14/2021 Account Summary Total Deposit: Total Withdrawal: QRD 1672996 May 03, 2021 LAIF Home PMIA Average Monthly Yields Web Confirm Number N/A SYSTEM 7,764.95 Beginning Balance: 0.00 Ending Balance: Tran Type Definitions Authorized Caller Amount 7,764.95 10,468,211.02 10,475,975.97 https://laifms.treasurenca.gov/RegularStatementaspx 1/1 7/28/2021 PMIA Average Monthly Effective Yields 245 of 355 California State Treasurer Fiona Ma, CPA Home PMIA Home Contacts Home -» PMIA -» PMIA Average Monthly Effective Yields POOLED MONEY INVESTMENT ACCOUNT PMIA Average Monthly Effective Yields Home I Open Government I Careers I Contact I Calendar Time Deposits LAIF Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Search https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 7/28/2021 PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 0.458 0.407 0.357 0.339 0.315 0.262 246 of 355 Home I Comments I Disclosure Notice I Privacy Notice I Accessibility Statement I Unclaimed Property I Site Map I Download Adobe Reader © 2021 California State Treasurer's Office https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 247 of 355 o4,-‘NNVESTq,, State of California W PMIA 96 Pooled Money Investment Account d 4001'` Market Valuation of '� 6/30/2021 '4.(IQU1�1`A Carrying Cost Plus Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury: Bills $ 77,074,683,274.61 $ 77,088,620,942.89 $ 77,087,498,500.00 NA Notes $ 58,652,332,896.21 $ 58,622,718,630.47 $ 58,645,873,000.00 $ 116,723,377.00 Federal Agency: SBA $ 414,140,132.49 $ 414,140,132.49 $ 415,156,918.58 $ 176,099.06 MBS-REMICs $ 9,796,344.36 $ 9,796,344.36 $ 10,300,100.47 $ 45,137.86 Debentures $ 8,282,110,048.05 $ 8,280,101,970.26 $ 8,281,132,440.00 $ 8,929,046.90 Debentures FR $ - $ - $ - $ - Debentures CL $ 1,200,000,000.00 $ 1,200,000,000.00 $ 1,195,687,000.00 $ 702,556.00 Discount Notes $ 13,645,696,356.89 $ 13,648,451,333.41 $ 13,648,151,500.00 NA Supranational Debentures $ 1,722,279,377.00 $ 1,720,729,724.23 $ 1,717,313,000.00 $ 6,202,432.50 Supranational Debentures FR $ 200,017,292.86 $ 200,017,292.86 $ 200,033,795.26 $ 61,051.14 CDs and YCDs FR $ 300,000,000.00 $ 300,000,000.00 $ 300,006,000.00 $ 24,826.42 Bank Notes $ 50,000,000.00 $ 50,000,000.00 $ 49,953,561.76 $ 3,750.00 CDs and YCDs $ 15,900,000,000.00 $ 15,900,000,000.00 $ 15,899,536,577.56 $ 8,607,166.69 Commercial Paper $ 11,092,885,288.85 $ 11,097,548,301.35 $ 11,098,048,565.20 NA Corporate: Bonds FR $ - $ - $ - $ - Bonds $ 112,891,605.90 $ 112,076,612.84 $ 111,548,800.00 $ 999,562.40 Repurchase Agreements $ - $ - $ - $ - Reverse Repurchase $ - $ - $ - $ - Time Deposits $ 3,935,500,000.00 $ 3,935,500,000.00 $ 3,935,500,000.00 NA PMIA & GF Loans $ 725,276,000.00 $ 725,276,000.00 $ 725,276,000.00 NA TOTAL $ 193,317,608,617.22 $ 193,304,977,285.16 $ 193,321,015,758.83 $ 142,475,005.97 Fair Value Including Accrued Interest Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). $ 193,463,490,764.80 The value of each participating dollar equals the fair value divided by the amortized cost (1.00008297). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $20,001,659.40 or $20,000,000.00 x 1.00008297. 7/21/2021 Untitled Page 248 of 355 BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name As of 07/15/2021, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 06/30/2021. Earnings Ratio Interest Rate Dollar Day Total Quarter End Principal Balance Quarterly Interest Earned $ $ NATIONAL CITY .00000897371743018 0.33% 1,347,205,103.97 21,475,975.97 12,089.44 https://Iaif.sco.ca.gov/Result.aspx 1 /1 249 of 355 The following page(s) contain the backup material for Agenda Item: Warrant Register #1 for the period of 6/30/21 through 7/6/21 in the amount of $1,458,359.66. (Finance) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: August 17, 2021 ITEM TITLE: Warrant Register #1 for the period of 6/30/21 through 7/6/21 in the amount of $1,458,359.66. (Finance) AGENDA ITEM NO.: 250 of 355 PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: ��onnrne-- Per Government Section Code 37208, below are the payments issued for period 6/30/21 - 7/6/21. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Innovative Construction 353708 88,101.50 Roosevelt Ave Corridor Smart Grwth STC Traffic 353738 63,385.59 CIP 19-22 HSIP City Pjct Left Turn FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,458,359.66. APPROVED: .///t — FINANCE APPROVED: ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION MIS STAFF RECOMMENDATION: Ratify warrants totaling $1,458,359.66. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 1 CALIFORNIA °- 251 of 355 N1ATI.'ONALC 21►'CORFOILATEn WARRANT REGISTER # 1 7/6/2021 PAYEE DESCRIPTION CHK NO DATE AMOUNT ANDERSON RETIREE HEALTH BENEFITS - JULY 2021 353598 7/1/21 110.00 BEARD RETIREE HEALTH BENEFITS - JULY 2021 353599 7/1/21 70.00 BECK RETIREE HEALTH BENEFITS - JULY 2021 353600 7/1/21 140.00 BISHOP RETIREE HEALTH BENEFITS - JULY 2021 353601 7/1/21 110.00 BOEGLER RETIREE HEALTH BENEFITS - JULY 2021 353602 7/1/21 260.00 BULL RETIREE HEALTH BENEFITS - JULY 2021 353603 7/1/21 580.00 CAMEON RETIREE HEALTH BENEFITS - JULY 2021 353604 7/1/21 400.00 CARRILLO RETIREE HEALTH BENEFITS - JULY 2021 353605 7/1/21 290.00 COLE RETIREE HEALTH BENEFITS - JULY 2021 353606 7/1/21 165.00 COLLINSON RETIREE HEALTH BENEFITS - JULY 2021 353607 7/1/21 420.00 CONDON RETIREE HEALTH BENEFITS - JULY 2021 353608 7/1/21 280.00 CORDERO RETIREE HEALTH BENEFITS - JULY 2021 353609 7/1/21 520.00 DALLA RETIREE HEALTH BENEFITS - JULY 2021 353610 7/1/21 900.00 DANESHFAR RETIREE HEALTH BENEFITS - JULY 2021 353611 7/1/21 250.00 DEESE RETIREE HEALTH BENEFITS - JULY 2021 353612 7/1/21 660.00 DESROCHERS RETIREE HEALTH BENEFITS - JULY 2021 353613 7/1/21 110.00 DIAZ RETIREE HEALTH BENEFITS - JULY 2021 353614 7/1/21 680.00 DILLARD RETIREE HEALTH BENEFITS - JULY 2021 353615 7/1/21 480.00 DREDGE RETIREE HEALTH BENEFITS - JULY 2021 353616 7/1/21 250.00 EISER III RETIREE HEALTH BENEFITS - JULY 2021 353617 7/1/21 250.00 ESPIRITU RETIREE HEALTH BENEFITS - JULY 2021 353618 7/1/21 620.00 ETZLER RETIREE HEALTH BENEFITS - JULY 2021 353619 7/1/21 460.00 FABINSKI RETIREE HEALTH BENEFITS - JULY 2021 353620 7/1/21 220.00 FERNANDEZ RETIREE HEALTH BENEFITS - JULY 2021 353621 7/1/21 270.00 FIFIELD RETIREE HEALTH BENEFITS - JULY 2021 353622 7/1/21 540.00 GAUT RETIREE HEALTH BENEFITS - JULY 2021 353623 7/1/21 700.00 GELSKEY RETIREE HEALTH BENEFITS - JULY 2021 353624 7/1/21 115.00 GIBBS JR RETIREE HEALTH BENEFITS - JULY 2021 353625 7/1/21 120.00 GONZALES RETIREE HEALTH BENEFITS - JULY 2021 353626 7/1/21 480.00 HANSON RETIREE HEALTH BENEFITS - JULY 2021 353627 7/1/21 135.00 HARLAN RETIREE HEALTH BENEFITS - JULY 2021 353628 7/1/21 500.00 HAUG RETIREE HEALTH BENEFITS - JULY 2021 353629 7/1/21 120.00 HERNANDEZ RETIREE HEALTH BENEFITS - JULY 2021 353630 7/1/21 500.00 HERNANDEZ RETIREE HEALTH BENEFITS - JULY 2021 353631 7/1/21 600.00 HERNANDEZ RETIREE HEALTH BENEFITS - JULY 2021 353633 7/1/21 400.00 HODGES RETIREE HEALTH BENEFITS - JULY 2021 353634 7/1/21 200.00 IBARRA RETIREE HEALTH BENEFITS - JULY 2021 353635 7/1/21 780.00 JONES RETIREE HEALTH BENEFITS - JULY 2021 353637 7/1/21 60.00 JONES RETIREE HEALTH BENEFITS - JULY 2021 353638 7/1/21 480.00 JUNIEL RETIREE HEALTH BENEFITS - JULY 2021 353639 7/1/21 50.00 KIMBLE RETIREE HEALTH BENEFITS - JULY 2021 353640 7/1/21 300.00 KLOS RETIREE HEALTH BENEFITS - JULY 2021 353641 7/1/21 480.00 LAFRENIERE RETIREE HEALTH BENEFITS - JULY 2021 353642 7/1/21 660.00 LEACH RETIREE HEALTH BENEFITS - JULY 2021 353643 7/1/21 600.00 LIMFUECO RETIREE HEALTH BENEFITS - JULY 2021 353644 7/1/21 160.00 MATIENZO RETIREE HEALTH BENEFITS - JULY 2021 353645 7/1/21 100.00 MCCABE RETIREE HEALTH BENEFITS - JULY 2021 353646 7/1/21 280.00 MCDANIEL RETIREE HEALTH BENEFITS - JULY 2021 353647 7/1/21 290.00 1/3 - T CALIFORNIA NATIONAL, IT acm ZNCOR,PO�LA.r D 11 252 of 355 MEDINA RETIREE HEALTH BENEFITS - JULY 2021 353648 7/1/21 105.00 MEEKS RETIREE HEALTH BENEFITS - JULY 2021 353649 7/1/21 460.00 MENDOZA RETIREE HEALTH BENEFITS - JULY 2021 353650 7/1/21 290.00 MINER RETIREE HEALTH BENEFITS - JULY 2021 353651 7/1/21 580.00 MORRISON RETIREE HEALTH BENEFITS - JULY 2021 353653 7/1/21 520.00 NAGLE RETIREE HEALTH BENEFITS - JULY 2021 353654 7/1/21 460.00 NOTEWARE RETIREE HEALTH BENEFITS - JULY 2021 353655 7/1/21 120.00 OLIVARES RETIREE HEALTH BENEFITS - JULY 2021 353656 7/1/21 280.00 OLIVERIA RETIREE HEALTH BENEFITS - JULY 2021 353657 7/1/21 360.00 PAUU JR RETIREE HEALTH BENEFITS - JULY 2021 353658 7/1/21 340.00 PE RETIREE HEALTH BENEFITS - JULY 2021 353659 7/1/21 300.00 PEASE JR RETIREE HEALTH BENEFITS - JULY 2021 353660 7/1/21 140.00 PETERS RETIREE HEALTH BENEFITS - JULY 2021 353661 7/1/21 290.00 POST RETIREE HEALTH BENEFITS - JULY 2021 353663 7/1/21 280.00 RAY RETIREE HEALTH BENEFITS - JULY 2021 353665 7/1/21 190.00 ROARK RETIREE HEALTH BENEFITS - JULY 2021 353666 7/1/21 135.00 RODRIGUEZ RETIREE HEALTH BENEFITS - JULY 2021 353667 7/1/21 260.00 RUIZ RETIREE HEALTH BENEFITS - JULY 2021 353668 7/1/21 310.00 SAINZ RETIREE HEALTH BENEFITS - JULY 2021 353669 7/1/21 300.00 SANCHEZ RETIREE HEALTH BENEFITS - JULY 2021 353670 7/1/21 330.00 SERVATIUS RETIREE HEALTH BENEFITS - JULY 2021 353671 7/1/21 340.00 SHOEMAKER RETIREE HEALTH BENEFITS - JULY 2021 353672 7/1/21 480.00 SILVA RETIREE HEALTH BENEFITS - JULY 2021 353673 7/1/21 580.00 SMITH RETIREE HEALTH BENEFITS - JULY 2021 353674 7/1/21 320.00 SMITH RETIREE HEALTH BENEFITS - JULY 2021 353675 7/1/21 560.00 STEWART RETIREE HEALTH BENEFITS - JULY 2021 353677 7/1/21 200.00 STRASEN RETIREE HEALTH BENEFITS - JULY 2021 353678 7/1/21 135.00 TIPTON RETIREE HEALTH BENEFITS - JULY 2021 353679 7/1/21 250.00 VERRY RETIREE HEALTH BENEFITS - JULY 2021 353681 7/1/21 280.00 VILLAGOMEZ RETIREE HEALTH BENEFITS - JULY 2021 353682 7/1/21 480.00 WHITE RETIREE HEALTH BENEFITS - JULY 2021 353683 7/1/21 230.00 YBARRA RETIREE HEALTH BENEFITS - JULY 2021 353684 7/1/21 220.00 RETIREE HEALTH PAYMENTS 27,270.00 ADVANCED COMBAT EVOLUTIONS TRAINING TUITION TACTICAL MISSION PLANNING / PD 353597 7/1/21 996.00 ICMA MEMBERSHIP RENEWALS MEMBERSHIP DUES- BRAD RAULSTON JULY 1,2021 353636 7/1/21 1,400.00 MORALES GOLF COURSE LEASE PAYMENT FY 22 353652 7/1/21 2,000.00 PIERSON TRAINING ADV SUB 353662 7/1/21 495.00 RAMIREZ TRAINING ADV SUB SLI 7 RAMIREZ 353664 7/1/21 422.70 SPRINGER TRAINING ADV SLI 2 SPRINGER 353676 7/1/21 396.68 TRAINING INNOVATIONS INC TRAINING TMS 353680 7/1/21 750.00 ACE UNIFORMS & ACCESSORIES INC FP62MN CORCT MN NAVY PANTS FY21/FIRE 353685 7/6/21 172.34 AED BRANDS, LLC CARDIAC SCIENCE POWERHEART G3/ FIRE 353686 7/6/21 719.00 AMR DEDICATED INFECTIOUS CONTROL 0 / FIRE 353687 7/6/21 350.00 APTUS COURT REPORTING, LLC LIABILITY CLAIM COST 353688 7/6/21 790.00 AT&T AT&T SBC ANNUAL PHONE SERVICE FOR FY21 353689 7/6/21 783.30 AZTECA SYSTEMS LLC WEB BASED PROGRAM FOR WORK ORDERS 353692 7/6/21 700.00 BIT PROS INC LABOR- / FIRE 353693 7/6/21 2,580.81 BOB MURRAY & ASSOCIATES PROFESSIONAL SERVICES -EXECUTIVE SEARCH 353694 7/6/21 2,751.83 BROWDER TRAINING AVD SUB 353695 7/6/21 819.43 CALIFORNIA ASSOCIATION OF CODE CACEO WEBINAR / NSD 353696 7/6/21 75.00 CALIFORNIA POLICE CHIEFS ASSOC TRAINING TUITION WLLI / PD 353697 7/6/21 750.00 CALPELRA 2021 CALPELRA ANNUAL TRAINING CONFERENCE 353698 7/6/21 1,090.00 2/3 CALIFORNIA —f 253 of 355 CLEAN HARBORS ENVIRONMENTAL COX COMMUNICATIONS CURVATURE INC DE LAGE LANDEN DEPARTMENT OF TRANSPORTATION ESGIL CORPORATION GOVCONNECTION INC GOVCONNECTION INC HANDY METAL MART INNOVATIVE CONSTRUCTION JANI-KING OF CALIFORNIA INC JJJ ENTERPRISES KETCHUM MFG CO INC KREISBERG LAW FIRM KTUA LEGAL FILES SOFTWARE, INC. OFFICE SOLUTIONS BUSINESS PORTILLO CONCRETE INC PRO BUILD COMPANY PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY RAMIREZ RMG COMMUNICATIONS SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SAN DIEGO MIRAMAR COLLEGE SDG&E SHARP ELECTRONICS CORPORATION SMART & FINAL SOSA SPRINGER SPRINGER SPRINGER SPRINGER SPRINGER STAPLES BUSINESS ADVANTAGE STC TRAFFIC SWEETWATER AUTHORITY TELLEZ T'S & SIGNS U S BANK UNDERGROUND SERVICE ALERT VERIZON WIRELESS VIDEO TRACK LLC VULCAN MATERIALS COMPANY WILLY'S ELECTRONIC SUPPLY SECTION 8 HAPS DTI. �NAL env C1yt !i �t.J Gi F c IIVCORpoRA'i ED HOUSEHOLD HAZARDOUS WASTE FOR APRIL 2021 COX DATA VIDEO SERVICES FOR FY21 SOFTWARE / MIS LEASE 20 SHARP COPIERS FOR FY21 HIGHWAY LIGHTING FOR FY 2021 PLAN CHECKS FOR FIRE DEPARTMENT FOR FY21 VMWARE VSPHERE 7 IPAD 10.2" 128GB WIFI 10-552- 1X1-1/2X.063 TUBING /FIRE ROOSEVELT AVE CORRIDOR SMART GROWTH COVID-19 JANITORIAL CLEANING SERIVCES CIP 21-09 FIRE ALARM INSTALL - ENG/PW DOG LICENSE TAGS LEGAL SERVICES ROOSEVELT AVE SMART GROWTH - ENG/PW LEGAL FILES DOCUMENT MANAGEMENT SOFTWARE ALERA CHAIR, FOR FINANCE EUCLID AVENUE BICYCLE AND PEDESTRIAN MOP 45707. PARKS SUPPLIES TEMPORARY EMPLOYEE - ADMIN ASSISTANT MOP 45742 PUBLIC WORKS SUPPLIES POST AVD SLI 8 RMG COMMUNICATIONS- JUNE SERVICES TRAINING TUITION TRAINING TUITION ROT SPRIGER TRAINING TUITION ROT FOR STEVENS TRAINING TUITION LIDAR GAS AND ELECTRIC UTILITIES FOR STREETS MAINTENANCE 20 SHARP COPIERS FOR FY21 CDBG TEEN SNACKS TRAINING ADV SUB WLLI SOSA TRAINING ADV SLI 3 SPRINGER TRAINING POST ADV SLI 4 TRAINING ADV SUB 5 SLI TRAINING ADV SLI 7 TRAINING ADV SLI 8 MISS NATIONAL CITY JUDGING TABLES CIP 19-22 HSIP CITY PROTECT LEFT TURN WATER BILL — WASTEWATER FY 2021 TRAINING ADV SUB IACP LITTLE PATRIOTS PRINT MARKETING (FLYERS) CSD PD TRAINING CREDIT CARD UNDERGROUND SERVICE ALERT FY 2021 VERIZON CELLULAR SERVICES FOR FY21 LIABILITY CLAIM COST ASPHALT, TACK, 3/8 SHEET FY 21 MOP 45763- ELECTRICAL SUPPLIES, OES/FIRE Start Date 6/28/2021 End Date 7/6/2021 GRAND TOTAL 353699 7/6/21 1,741.60 353700 7/6/21 174.00 353701 7/6/21 1,669.92 353702 7/6/21 2,939.63 353703 7/6/21 9,661.70 353704 7/6/21 1,928.40 353705 7/6/21 23,381.74 353706 7/6/21 11,719.23 353707 7/6/21 612.49 353708 7/6/21 88,101.50 353709 7/6/21 5,500.00 353710 7/6/21 40,036.00 353711 7/6/21 246.40 353713 7/6/21 4,000.00 353714 7/6/21 2,483.25 353715 7/6/21 18,734.00 353717 7/6/21 462.13 353718 7/6/21 15,166.82 353719 7/6/21 740.23 353720 7/6/21 1,368.00 353721 7/6/21 132.27 353722 7/6/21 422.70 353723 7/6/21 5,160.00 353724 7/6/21 23.00 353725 7/6/21 23.00 353726 7/6/21 23.00 353727 7/6/21 18.40 353728 7/6/21 32,227.87 353729 7/6/21 3,200.24 353730 7/6/21 808.17 353731 7/6/21 562.29 353732 7/6/21 396.68 353733 7/6/21 396.68 353734 7/6/21 396.68 353735 7/6/21 396.68 353736 7/6/21 396.68 353737 7/6/21 372.91 353738 7/6/21 63,385.59 353739 7/6/21 27.96 353740 7/6/21 1,039.20 353741 7/6/21 688.39 353742 7/6/21 8,627.54 353743 7/6/21 487.18 353744 7/6/21 8,596.82 353745 7/6/21 4,495.00 353746 7/6/21 296.31 353747 7/6/21 65.04 A/P Total 408,645.41 1,049,714.25 $ 1,458,359.66 3/3 254 of 355 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MOLLY BRENNAN, FINANCE BRAD RAULSTON, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR -CHAIRWOMAN JOSE RODRIGUEZ, VICE -MAYOR MARCUS BUSH, COUNCIL MEMBER RONALD J. MORRISON, COUNCIL MEMBER MONA RIOS, COUNCIL MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17tl OF AUGUST, 2021. AYES NAYS ABSENT 255 of 355 The following page(s) contain the backup material for Agenda Item: Warrant Register #2 for the period of 7/7/21 through 7/13/21 in the amount of $1,643,847.55. (Finance) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 256 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #2 for the period of 7/7/21 through 7/13/21 in the amount of $1,643,847.55. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: Per Government Section Code 37208, below are the payments issued for period 7/7/21 - 7/13/21. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation PRISM 353788 194,860.00 Excess Worker's Compensation Insurance Public Emp Ret 70821 264,053.39 Svc Period 6/15/21 — 6/28/21 System FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,643,847.55. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify warrants totaling $1,643,847.55. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 2 PAYEE CORDOVA GAYLORD TEXAN NAVRAI INC DBA STARDUST INN PROPPS WATSON ACE UNIFORMS & ACCESSORIES INC ACRO INSTRUMENT CO ADDICTION MEDICINE AETNA BEHAVIORAL HEALTH CAPF CALIFORNIA HOMICIDE CALIFORNIA LAW ENFORCEMENT CARDOZA CEB CORDOVA COUNTY OF SAN DIEGO CPCA CXTEC CXTEC DELGADO DELTA DENTAL DELTA DENTAL DELTA DENTAL INSURANCE CO DELTA DENTAL INSURANCE CO DEPARTMENT OF TOXIC SUBSTANCES D-MAX ENGINEERING INC EXPERIAN FEDEX FON JON PET CARE CENTER GATES PLANNING STRATEGIES GRAINGER KNOX SERVICES MAN K9 INC MEYERS, NAVE, RIBACK, SILVER NINYO & MOORE NV5 INC OFFICE SOLUTIONS BUSINESS ORTIZ PHILIP E MOSSY PRISM PRO BUILD COMPANY Q U I ROGA SAN DIEGO COUNTY FIRE CHIEFS SAN DIEGO POLICE EQUIPMENT SAN DIEGO SIGNS AND WRAPS SHANAHAN SHINE SUPPLY SHRED IT USA 1r/ CALIFORNIA 4 NATIONAL Cair law WARRANT REGISTER # 2 7/13/2021 DESCRIPTION CACEO SEMINAR REIMBURSEMENT / NSD HOTEL PARKING INDUSTRY EXPO / NSD HOUSING RELOCATION / RODNEY ADAMS REIMBURSEMENT - TRAINING / NSD CACEO SEMNAR REIMBURSEMENT WATSON / NSD FP62MN CORRECT MN NAVY PANTS FY21/FIRE REPAIR AND CALIBRATION /FIRE DOT DRUG & ALCOHOL TESTING PROGRAM 2021 EMPLOYEE ASSISTANCE PROGRAM - JULY JULY 2021 - FIRE LTD TRAINING CHIA TUITION JULY 2021 - PD LTD TRAINING ADV LDG CHIA CEB PUBLICATION / CAO REIMBURSEMENT CORDOVA / NSD LAFCO BILLING FOR FY 21-22 TRAINING TUITON AHERNZ / PD CP-7821-K9 OUT OF STATE TAXES EMPLOYEE REIMBURSEMENT FOR CASA DE SALUD JULY 2021 - GRP#05-0908600000 JULY 2021 - GRP #05-0908601002 JULY 2021 - GRP #05-7029600000 PM' DENTA JULY 2021 - GRP #05-7029600002 NC PUBLIC WORKS YARD PROJECT CODE 401294 T&A 90479 - 3120 E. 2ND ST - ENG/PW CREDIT CHECKS FEDEX SERVICES FOR SUBORDINATION AGREEMENT K9 BOARDING GATES PLANNING STRATEGIES CONSULTING SRVCS LITTLE PATRIOTS CAMP STORAGE TUBS KNOX ATTORNEY SERVICES / CAO MONTHLY MAINTENANCE MEYERS NAVE / CAO T&A 90519 - ENG/PW VARIOUS T&A - 90413, 90446, 90449 - ENG MOP 83778 OFFICE SUPPLIES / FIRE TRAINING ADV SUB WLLE T&A#90129 2700 N.C.B. EXCESS WORKERS' COMPENSATION INSURANCE MOP 45707 PAINT SUPPLIES / NSD TRAINING ADV LDG CHIA SD COUNTY FIRE CHIEFS ASSO RENWL FY21/22 VEST CARRIERS RANGE WALL GRAPHIC / PD TRAINING ADV LDG CHIA SHIFT, SOLUTION, SHINE GALLON/FIRE SHRED SERVICE 257 of 355 CHK NO DATE AMOUNT 353748 7/13/21 314.95 353749 7/13/21 776.31 353750 7/13/21 7,979.43 353752 7/13/21 375.28 353753 7/13/21 1,237.78 353754 7/13/21 2,623.45 353755 7/13/21 325.00 353756 7/13/21 1,400.00 353757 7/13/21 1,002.40 353758 7/13/21 1,150.50 353759 7/13/21 1,596.00 353760 7/13/21 2,058.00 353761 7/13/21 800.00 353762 7/13/21 693.00 353763 7/13/21 48.83 353764 7/13/21 22,297.49 353765 7/13/21 475.00 353766 7/13/21 1,829.51 353767 7/13/21 160.08 353768 7/13/21 538.50 353769 7/13/21 15,085.27 353770 7/13/21 134.71 353771 7/13/21 2,498.10 353772 7/13/21 16.50 353773 7/13/21 1,490.57 353774 7/13/21 6,894.14 353775 7/13/21 27.48 353776 7/13/21 25.20 353777 7/13/21 3,269.00 353778 7/13/21 6,450.00 353779 7/13/21 98.91 353780 7/13/21 271.70 353781 7/13/21 1,120.00 353782 7/13/21 3,322.00 353783 7/13/21 1,206.15 353784 7/13/21 764.00 353785 7/13/21 193.43 353786 7/13/21 562.29 353787 7/13/21 5,425.00 353788 7/13/21 194,860.00 353789 7/13/21 328.83 353790 7/13/21 800.00 353791 7/13/21 350.00 353792 7/13/21 2,253.30 353793 7/13/21 2,987.00 353794 7/13/21 800.00 353795 7/13/21 899.25 353796 7/13/21 121.08 1/2 PAYEE SMART SOURCE OF CALIFORNIA LLC STAPLES BUSINESS ADVANTAGE TECHNOLOGY INTEGRATION GROUP THE LINCOLN NATIONAL LIFE INS U S BANK VISTA PAINT WAXIE SANITARY SUPPLY WEST PAYMENT CENTER WILLY'S ELECTRONIC SUPPLY WSP USA INC WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM PAYROLL Pay period Start Date 14 6/15/2021 1!✓ _ t CALIFORNIA - NiatoNAL cair INCORPORANED WARRANT REGISTER # 2 7/13/2021 DESCRIPTION MOP 24302 PRINTING PD MOP 20468 SUPPLIES PD MIS EQUIP GRP#415491 - JULY 2021 LIFE, AD&D, STD US BANK JUNE 21 STATEMENT - COMMUNITY SVCS MOP 68834 PAINT SUPPLIES / NSD JANITORIAL SUPPLIES FOR ALL FIRE INVESTIGATIONS WEST / PD MOP 00351 EQUIP PD FOCUSED GENERAL PLAN UPDATE SVC PERIOD 6/15/21 - 6/28/21 End Date 6/28/2021 Check Date 7/7/2021 GRAND TOTAL CHK NO DATE AMOUNT 353797 7/13/21 351.02 353798 7/13/21 1,428.32 353799 7/13/21 55.46 353800 7/13/21 9,489.75 353801 7/13/21 2,343.14 353802 7/13/21 304.99 353803 7/13/21 461.82 353804 7/13/21 633.22 353805 7/13/21 3.26 353806 7/13/21 3,178.31 A/P Total 318,184.71 70821 7/8/21 264, 0 53.39 1,061,609.45 $ 1,643,847.55 2/2 259 of 355 Certification IN ACCORDANCE WITH SECTION 37202, 37208, 372059 OF THE GOVERNMENT CODE, WE HEREBY CERTIFY TO THE ACCURACY OF THE DEMANDS LISTED ABOVE AND TO THE AVAILABILITY OF FUNDS FOR THE PAYMENT THEREOF AND FURTHER THAT THE ABOVE CLAIMS AND DEMANDS HAVE BEEN AUDITED AS REQUIRED BY LAW. MOLLY BRENNAN, FINANCE BRAD RAULSTON, CITY MANAGER FINANCE COMMITTEE ALEJANDRA SOTELO-SOLIS, MAYOR -CHAIRWOMAN JOSE RODRIGUEZ, VICE -MAYOR MARCUS BUSH, COUNCIL MEMBER RONALD J. MORRISON, COUNCIL MEMBER MONA RIOS, COUNCIL MEMBER I HEREBY CERTIFY THAT THE FOREGOING CLAIMS AND DEMANDS WERE APPROVED AND THE CITY TREASURER IS AUTHORIZED TO ISSUE SAID WARRANTS IN PAYMENT THEREOF BY THE CITY COUNCIL ON THE 17tl OF AUGUST, 2021. AYES NAYS ABSENT 260 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City setting the property tax rate for the Library General Obligation Bonds for fiscal year 2022. The rate remains the same as previous year at 0.59 cent per $100 of assessed valuation. (Finance) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 261 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City setting the property tax rate for the Library General Obligation Bonds for fiscal year 2022. The rate remains the same as previous year at 0.59 cent per $100 of assessed valuation. PREPARED BY: Rachelle Barrera, Finance Manager DEPARTMENT: Finance PHONE: 619-336-4331 APPROVED BY: d r EXPLANATION: In the special municipal election held on March 5, 2002, more than two-thirds of National City's eligible voters approved the issuance of general obligation bonds to fund the construction of the new National City Library. In April 2003, the City issued the general obligation bonds in the aggregate principal amount of $6 million. Those bonds mature on August 1st of each of the years 2004 through 2028. In 2012, the City refinanced the bonds to lower the interest rate on the bonds and to decrease the tax burden required for repayment. The amount of principal and interest to be paid each year is generated through the proceeds of property taxes received from the County of San Diego. Each year, the City must establish the property tax rate that is needed to raise the revenue required to service its annual bonded indebtedness. For fiscal year 2022, the calculated property tax rate is 0.59 cent per $100 of assessed value. The total tax rate reduction since fiscal year 2011 is approximately 58.5211 %. FINANCIAL STATEMENT: ACCOUNT NO. NA APPROVED: ,///L�G1,- FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution, setting the property tax rate for the Library General Obligation Bonds for fiscal year 2022 at 0.59 cent per $100 of assessed valuation, the same rate assessed in fiscal year 2021. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. General Obligation Bond Tax Rate Computation for fiscal year 2022 2. Resolution 262 of 355 General Obligation Bond Debt Service (Fund 259) Tax Rate Computation for Fiscal Year 2022 National City Secured Valuation Unsecured Valuation HO Exemption 1 Net Secured Valuation 3 Less Delinquency Allowance 4 Net after Delinqency 5 Plus HOPTR 6 Prelim Adj Secured Valuation 7 Less Redevelopment Impact 8 Adj Sec Valuation Less Redevelopment Impact 9 Anticipated Roll Corrections 10 Adj Sec Val for Rate Computation 16 Computed Rate (per $100) 17 Plus .0001 Rate per Assessed FY21/22 $100 Valuation Est. Revenue 0.0058900 4,517,996,243 266,110 0.0059400 206,626,014 12,274 27,844,998 4,517,996,243 4,517,996,243 27,844,998 4,545,841,241 4,545,841,241 4,545,841,241 0.00579000 0.00589000 278,384 Fund No. 6065-50 PY Rate Change: 0.8418% 11 Amount to be raised 12 Unsecured HOPTR 14 Unsecured Delinquency 15 Less Unsecured Redevelopment Impact 16 Amount to be raised by Secured Taxes 18a Tax rate times #4 18b Tax rate times HOPTR 19 Secured Proof 20 Raised by 1/100th mil 21,23 Taxes Raised I CERTIFY THAT THE ABOVE COMPUTED RATE + 1/100TH MIL IS A REASONABLE TAX RATE FOR THIS FUND Rachelle Barrera Finance Manager 8/9/2021 Date 275,446 12,028 263,418 261,592 1,612 263,204 4,546 279,778 C:1Users\rbarrera\AppDatalLocal\Microsoft\Windows\INetCache\Content.Outlook\QC2A2LE91Go Bond Rate Calculation - 2022 for A200 Submission 2021.08.17 CC Tab: Attachment FY22 263 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA AUTHORIZING THE PROPERTY TAX RATE FOR THE LIBRARY GENERAL OBLIGATION BOND FOR THE FISCAL YEAR 2022 TO 0.59 CENT PER $100 OF ASSESSED VALUATION WHEREAS, in the special municipal election held on March 5, 2002, more than two-thirds of City of National City's ("City") eligible voters approved the issuance of General Obligation Bonds to fund the construction of the new National City Public Library; and WHEREAS, in April 2003, the City issued the Library General Obligation Bonds in the aggregate principal amount of $6 million, which mature August 1st of each of the years from 2004 through 2028; and WHEREAS, in 2012, the City refinanced the bonds to lower the interest rate on the bonds and to decrease the tax burden required for repayment; and WHEREAS, the amount of principal and interest to be paid each year is generated through the proceeds of property taxes received from the County of San Diego; and WHEREAS, each year, the City must establish the property tax rate that is needed to raise the revenue required to service its annual bonded indebtedness; and WHEREAS, for Fiscal Year 2022, the calculated property tax rate is 0.59 cents per $100 of assessed value. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Authorizes the property tax rate for bonded indebtedness for the Fiscal Year 2022 to remain at 0.59 cents per $100 (0.0059%) of assessed valuation. Section 2: The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original Resolutions. 264 of 355 Resolution No. 2021 — Page Two PASSED and ADOPTED this 17th day of August, 2021. Alejandra Sotelo-Solis, Mayor ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney 265 of 355 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the National City Age -Friendly Action Plan. (Housing Authority) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 266 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting the Age -Friendly National City Action Plan. PREPARED BY: Myra Martinez �YG/ Housing Programs Specialist II PHONE: (619) 336-4301 EXPLANATION: DEPARTMENT: Housing Authority APPROVED BY: The City of National City launched the Age -Friendly National City project in 2019 through AARP's Livable Communities Initiative, with support from The San Diego Foundation Age -Friendly Communities Program. This initiative is an affiliate of the World Health Organization's Global Network of Age -Friendly States and Communities, an international effort launched in 2006 to help cities and the world prepare for the growing population of older adults. AARP's Network of Age -Friendly Communities target improvements in Domains of Livability that influence older adults' health and quality of life. Over the course of the past 12 months, and with input from the National City residents, the Age -Friendly National City Project Team prepared an Action Plan to make National City a more livable community for all ages. APPROVED: FINANCIAL STATEMENT: ACCOUNT NO. This report is informational only, there is no fiscal impact associated with the report. ENVIRONMENTAL REVIEW: APPROVED: Finance MIS The Age -Friendly Action Plan is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not subject to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Approve the National City Age -Friendly Action Plan BOARD / COMMISSION RECOMMENDATION: Not applicable. ATTACHMENTS: 1. Background 2. Age -Friendly National City Action Plan 3. Resolution Attachment No. ' 267 of 355 City of National City August 17, 2021 Staff Report Explanation Resolution of the City Council of the City of National City adopting the Age -Friendly National City Action Plan Background The City of National City launched the Age -Friendly National City project in 2019 through AARP's Livable Communities Initiative, supporting the San Diego Foundation Age -Friendly Communities Program. This initiative is an affiliate of the World Health Organization's (WHO) Global Network of the Age -Friendly States and Communities, an international effort launched in 2006 to help cities prepare for their own and the world prepare for the growing population of older adults. AARP's Network of Age -Friendly Communities targets improved Domains of Livability that influence older adults' health and quality of life. Over the past 12 months, and with input from the National City residents, the Age -Friendly National City Project Team prepared an Action Plan to make National City a more livable community for all ages. During the baseline assessment phase, residents were asked to complete an online survey of livability perceptions, contribute their input through online engagement tools, and participate in an informational town hall workshop. Results from these activities helped informed the challenges and opportunity areas for livability improvements in National City. This data was compiled and prepared as a Mid -Project Report, made publicly available on February 16, 2021. The Action Plan was drafted based on input from the community, stakeholders, and City staff to ensure that the Action Plan encapsulates the community's needs and feedback. The Action Plan is designed to meet the needs of all residents of all ages and backgrounds and create a more livable and connected community with the Seven Domains of Livability most relevant to National City, which included: • Domain 1: Outdoor Space & Building — focuses on the availability of safe and accessible public facilities • Domain 2: Social & Civic Participation — focuses on access to leisure and cultural activities, including opportunities for all residents to socialize, engage with their peers, and participate in paid and volunteer activities • Domain 3: Community Information — distribution of information, person -to -person communication, printed information media, access to and use of technology • Domain 4: Respect & Social Inclusion — draws upon the wisdom and experience of older adults, encourages intergenerational and multicultural understanding, works to eliminate ageism, and ensure consistent levels of high -quality service for all ages • Domain 5: Housing — looks at the availability of housing programs and a range of age -friendly housing options to support residents of all ages and income levels • Domain 6: Transportation — focuses on safe and affordable modes of private and public transportation • Domain 7: Health & Wellness — focuses on access to programs that promote wellness and active living The Project Team worked closely with City staff to finalize the Action Plan for City Council approval and begin implementing programs and policies within the Action Plan. This has resulted in an Action Plan that is not merely a "to-do list" for City staff but rather a template for shared Page 1 of 2 Attachment No. ' 268 of 355 responsibility and implementation. Appendix "A" lists the Domain -specific implementation tasks of this Action Plan. Age -Friendly Communities Grant In December 2020, the City of National City was selected to receive a $50,000 grant for the Age - Friendly Communities Program Technical Support. This grant was made in support of the City of National City's development and implementation of the Age -Friendly Action Plan and related activities. This project will consist of eight monthly events held for middle-aged and elderly residents in National City, known as Senior Saturdays. Senior Saturdays will also hold booths and workshops with at least four community -based organizations offering residents resources that address health services, transportation, housing, social participation, and many other resources. In addition, a review of parking lots will be completed to determine the viability of using underutilized parking spaces at Kimball Park for ongoing outdoor intergenerational events. The City has until June 2022 to fulfill the grant requirements. Document Review The National City Age -friendly Plan Action Plan will be available to the public on the City of National City Age -Friendly National City webpage at http://www.nationalcityca.gov/afnc Page 2 of 2 ent No. From Twinkle to Wrinkle Age -Friendly National City ACTION PLAN August 2021 eoVi- TheSan Diego (AiFoundation Growing a Vibrant Region 269 of 355 Rea I Possibilities Ca I ifotlita of 74 Attachment No. = CALIFORNIA 270 of 355 NATIONAL CUT - IN CORPORATED On behalf of the City of National City, I am very proud to support the Age -Friendly National City initiative and the Action Plan described here. It is a strong, viable plan that will contribute to the quality of life for everyone who lives and works in National City for generations to come. The Age -Friendly planning team members worked diligently for the past year to create goals and objectives that will improve the health and well-being of our community's residents of all ages. The key to developing this tailored plan was significant resident participation in online surveys, several city boards and commission conversations and action planning sessions, staff participation from all departments, and ongoing assistance from our partners at Circulate San Diego and AARP. The project was supported by a generous grant from The San Diego Foundation. Special thanks to the Housing Department, who were essential in ensuring the project was relevant, achievable, and honored the history, culture, and vibrancy of National City. The National City Age -Friendly Action Plan was available for public comment, and the project team reviewed all comments, revised the plan accordingly, and has submitted this Action Plan to the City Council for approval. A recommended three-year implementation phase follows and will culminate in National City becoming certified as an Age -Friendly Community by AARP. We aim to be a city that meets the challenges and opportunities of an aging population, so all ages can participate in a fulfilling community life and enjoy robust health and well-being. I truly hope that each and every one of you who live, learn, work, play in National City will join in the process of helping to build an even more Age -Friendly National City. Sincerely, Alejandra Sotelo-Solis Mayor City of National City City of National City 1243 National City Blvd. National City, CA 91950 Page2of74 Attachment No. 271 of 355 Table of Contents Executive Summary Age -Friendly National City Age -Friendly National City Goals, Objectives, and Actions At -A -Glance Introduction to the Action Plan Community Profile What is Age -Friendly National City? Existing Building Blocks for Livability Journey to Age -Friendly National City Impetus for the Action Plan How the Action Plan was Developed Baseline Assessment Community Survey Social Pinpoint Online Engagement, One -on -One Phone Calls, and the Virtual Town Hall Action Planning Implementation and Oversight of the Action Plan Domains of Livability for Age -Friendly National City National City Domains of Livability Domain 1: Outdoor Spaces & Buildings Domain 2: Social & Civic Participation Domain 3: Community Information Domain 4: Respect & Social Inclusion Domain 5: Housing Domain 6: Transportation Domain 7: Health & Wellness Call to Action References Acknowledgments Appendices A. Age -Friendly National City Action Plan Implementation Table 2 2 4 6 8 8 8 10 10 12 12 16 16 18 19 49 50 51 53 54 National City Age-FrierPc31A Qfo7r4 Plan I 1 Attachment No. Executive Summary ;fir w•:#I �,r� , d Age -Friendly National City The City of National City launched the Age -Friendly National City project in 2019 through AARP's Livable Communities Initiative, with support from The San Diego Foundation Age -Friendly Communities Program. This initiative is an affiliate of the World Health Organization's Global Network of Age -Friendly States and Communities, an international effort launched in 2006 to help cities prepare for their own and the world's growing population of older adults. AARP's Network of Age -Friendly Communities targets improvements in Domains of Livability that influence the health and quality of life of older adults. Over the course of the past 12 months, and with input from the National City residents, the Age -Friendly National City team has prepared this Action Plan to make National City a more livable community for all ages. Policy Scan May 2020 Mid -Project Report Feb. 16, 2021 Community Survey Aug. - Sep. 2020 Action Plan Development Mar. - May 2021 Community Conversations Oct. - Dec. 2020 Final Action Plan June 2021 2 1 National City Age -Friendly Action Plan Page 4 of 74 273 of 355 Attachment No. ,- — During the baseline assessment phase of the process, residents were asked to complete an online survey of livability perceptions, contribute their input through online engagement tools, and participate in an informational Town Hall workshop. Results from these activities helped inform where challenges and opportunity areas for livability improvements in National City. This data was compiled and prepared as a Mid -Project Report, which was made publicly available on February 16, 2021. The Age -Friendly National City project team, with support from City staff and resident feedback, determined that the baseline assessment pointed to seven Domains of Livability most relevant to National City: Outdoor Spaces & Buildings Social & Civic Participation Community Information Housing Transportation Health & Wellness Respect & Social Inclusion The Action Plan was drafted based on input received and shared with the community, stakeholders, and City staff to ensure that the Action Plan encapsulates the community's needs and feedback. The Action Plan is designed to meet the needs of all residents, of all ages and backgrounds, and create a more livable and connected community. The project team worked closely with City staff to finalize the Action Plan for City Council approval and begin steps towards implementing programs and policies within the Action Plan. This has resulted in an Action Plan that is not merely a "to do list" for City staff, but rather a template for shared responsibility and implementation. Appendix A lists the Domain -specific implementation tasks of this Action Plan. National City Age-FrielPcP / pfdr4l Plan 1 3 Attachment No. 274 of 355 Age -Friendly National City Goals, Objectives, and Actions At -A -Glance Outdoor Spaces & Buildings Social & Civic Participation &Ts • Respect & Social Inclusion Domain 1: Outdoor Spaces & Buildings Goals:. Provide well -maintained and safe public spaces to all residents across all City -owned facilities. Objectives/Actions: Inform the public on the progress of policies related to parks and facilities in the General Plan, specifically related to older adults. ► Equally distribute the availability of open space, public facilities, and community programs. ► Encourage community -oriented programs that facilitate the routine use of public spaces and these facilities' maintenance. Include more crime prevention strategies for residents and City staff to maintain and design current and future public spaces. Domain 2: Social & Civic Participat 'Goals: 1. Build on and expand opportunities for social participation for all ages. 2. Build capacity for Civic Engagement, Volunteerism, and Employment. Objectives/Actions: Continue to provide high -quality and diverse activities and events. / Increase the visibility of opportunities for social participation. / Train and develop additional citizen leaders. Empower residents to work or volunteer as they desire. Domain 3: Community Information Goals: 1. Increase public visibility and access of the City's plans, programs, and resources. 2. Maximize the use and impact of technology throughout the City. Objectives/Actions: Broaden the public's access and visibility by employing a multi -media and multi -level communications approach. Ensure the City's communications strategy uses updated and existing communication tools and methods. Domain 4: Respect & Social Inclusion Goals; 1. Increase citywide awareness around the impacts of age, disability, and isolation. 2. Increase social connections to reduce social isolation. Objectives/Actions: Increase awareness for City staff about respect and inclusion topics. Grow public awareness around respect and inclusion topics. Build neighborhood interactions and connectivity. Combat isolation through citywide programming. 4 1 National City Age -Friendly Action Plan Page 6of74 Attachment No. 275 of 355 Transportation Health &Wellness Goals: 1. Provide safe, affordable housing options to allow for all residents to age in place. 2. Grow the affordable housing stock in National City and expand the alternative living options. Objectives/Actions: / Inform the public on the progress of the Housing Element that relates directly to older adults' concerns. ► Implement strategies to protect the comfort and safety of all residents in neighborhoods. ► Promote National City to be a community where people of all ages and backgrounds can live and thrive. ► Provide more education about affordable housing strategies. ► Increase the availability of transit -oriented development and housing options within walking distance to community resources. Domain 6: Transportation Goals: 1. Provide a greater opportunity for the community to become involved in active transportation planning and the development of improvements. 2. Create a safe and comfortable travel experience for all mode types and for all ages and abilities. 3. Increase information and education about transportation options Objectives/Actions: ► Increase education and opportunities for public participation in transportation planning. / Inform the public on the Circulation Element's progress that relates directly to older adults' concerns. ► Create a branding strategy to advertise transportation -related work. ► Increase City-wide bicycle ridership by providing safe, maintained, and well-connected bicycle facilities throughout the City. ► Create a more accessible and safe public transportation experience for all residents. ► Enforce the speeds and behaviors for all roadway users. ► Apply traffic calming measures to reduce traffic speeds and improve the pedestrian experience. ► Provide more transportation -specific education through workshops and informational strategies. r Domain 7: Health &Wellness Goals: 1. Review current health conditions for National City populations to identify areas of concern. 2. Provide health -related programs to expand upon the educational health resources available in National City. Objectives/Actions: ► Assess health -related data and make health information available to residents. ► Inform the public on the Health and Environmental Justice Element progress that relates directly to older adults'concerns. / Improve access to health facilities and programs. ► Provide workshops and classes on healthy lifestyle living, eating, exercise, and mental health. ► Raise awareness around mental health and the importance of socialization. This Action Plan outlines the goals and tasks, with implementation timeframes to be accomplished over the next few years by elected officials, municipal staff, city residents, and community partners working together for a common goal of making National City a livable community for all ages. City of National City staff will create an annual progress report and deliver updates to the City Council and AARP in June 2022 and 2023 with a final report in June 2024. National City Age-FriePcll9ePTQfc744 Plan 1 5 Introduction to the Action Plan The AARP Network of Age -Friendly States and Communities is the United States affiliate of the World Health Organization's Age -Friendly Cities and Communities Program that was launched in 2006 to help localities prepare for rapid growth of an aging population. Currently, there are 516 AARP Age -Friendly states, territories, counties, and cities/towns. The AARP Network serves as a catalyst to inform, involve, and recognize the successful efforts that make communities livable for residents of all ages, especially older adults.' AARP works directly with stakeholders and local governments to promote programs and systems level change to create more livable environments for residents of all ages and abilities. It focuses on actions that foster the full participation of older people in community life and promotes the health and well- being of all ages. National City, California became part of AARP's Network of Age -Friendly States and Communities in 2019 as the 40th city to join the network. By joining this network, National City agreed to explore common challenges across the eight Domains of Livability. The Social Environment Social Participation Respect & Social Inclusion Civic Participation & Employment Communication & Information Community Support & Health Services The Built Environment Transportation Housing Outdoor Spaces & Buildings 276 of 355 6 1 National City Age -Friendly Action Plan Page 8of74 wpm 1110 1011lll 1:416, irj_ram y 4 San Diego Association of Governments (SANDAG) recognizes that by 2050 the number of National City residents over 65 will significantly increase, as illustrated below, making livability improvements in National City more important than ever.2 65 to 69 1,648 3,823 132% 70 to 74 1,285 3,521 174% 75 to 79 1,150 3,392 195% 80 to 84 1,085 3,241 199% 85 and over 938 3,208 242% In an effort to engage residents, community leaders, and staff to review policies and successful programs, the City partnered with The San Diego Foundation, the County of San Diego HHSA, AARP, and Circulate San Diego to develop this Action Plan to create a more Age -Friendly National City. National City Age-FriePa9E 9 fc7r4 Plan 1 7 Attachment No. 278 of 355 National City Population Trends POPULATION 58,967 POPULATION 65,984 6% increase POPULATION 73,329 18% increase POPULATION 85,121 16% increase Community Profile National City is located in San Diego County, approximately five miles south of downtown San Diego and eleven miles north of the Mexican border. It encompasses 9.2 square miles and is considered almost fully developed. It is bordered by the City of San Diego to the north and east, the San Diego Bay to the west, and the City of Chula Vista to the south. National City is San Diego County's second oldest city and was incorporated on September 17, 1887. It has a long and rich history. The land that National City now occupies was originally home to the Jamacha Tribe of the Diegueno Indians and was later used by Spanish soldiers to graze horses.' As of 2019, National City is home to an estimated 61,394 residents.4 What is Age -Friendly National City? Age -Friendly National City is a project through AARP's Livable Communities and States Initiative, with support from The San Diego Foundation Age - Friendly Communities Program. This initiative is an affiliate of the World Health Organization's Global Network of Age -Friendly Cities and Communities and was adapted for National City to meet the needs of the growing population of older adults, while also serving residents of all ages to comfortably live and age in place. National City is the sixth jurisdiction in the San Diego region to become an Age - Friendly Community. Other jurisdictions include the County of San Diego and the cities of Chula Vista, La Mesa, San Diego, and National City. Existing Building Blocks for Livability Surveys, public comments, and anecdotal information all attest that National City older adults can identify many ways their livability needs are being met in the community. However, feedback also provides insight into how the community can make improvements to not only support older adults, but residents of all ages. The Age -Friendly National City project considers and supports the existing values and planning efforts that are already in place and has sought to develop an Action Plan that incorporates, rather than duplicates them. Early in the project, a policy scan was conducted by reviewing fifteen (15) existing city plans and resources to identify what is already in -line with AARP's eight Domains of Livability.Those efforts were further cross referenced to the World Health Organization's Essential Features of Age -Friendly Cities. As a result of this process, it became apparent where older adults are specifically considered, and where consideration can be strengthened. These findings helped shape the approach for collecting community input to further assess how the City of National City was serving older adults. Refer to Appendix B for a full copy of the Age -Friendly National City Policy Scan. 8 I National City Age -Friendly Action Plan Page 10 of 74 i oPt ,�. Lig '' NW The purpose of the Age -Friendly Cities and Communities Program is to serve as a catalyst to educate, encourage, promote, and recognize improvements to make National City a more supportive community for residents of all ages. 280 of 355 Attachment No. Journey to Age -Friendly National City I Impetus for the Action Plan The journey for Age -Friendly National City has been an evolution of key events that have consolidated into the current, on -going effort. The City keeps the health and well-being of National City residents at the forefront of planning decisions, and this process ensures that the older adult population is taken into consideration when decisions are being made. The City demonstrates policies and programs that align with the Age -Friendly initiative and this Action Plan strengthens those efforts by utilizing existing and proposed policies about older adults to build a more livable city. Livability components include providing a safe and active community; continuing to offer and improve high -quality services and facilities; enhancing recreation and quality of life opportunities; having accessible and convenient mobility options; and providing safe and affordable homes for all current and future residents. National City has demonstrated a commitment to aging in place through the creation of the Park, Recreation, and Senior Citizens' Advisory Committee, which increases representation in city government for older adults, as well as making the commitment to becoming an Age -Friendly Community. Ilk 10 I National City Age -Friendly Action Plan Page 12 of 74 Park, Recreation, and Senior Citizens' Advisory Committee The Park, Recreation, and Senior Citizens' Advisory Committee advises the City Council upon policy and administrative matters concerning the parks owned and operated by the City and concerning the recreation activities conducted in said parks, and serve in an advisory capacity to the City Council in all matters pertaining to the senior citizens of the City. 2019 National City invited to join Age -Friendly Network The San Diego Foundation's Age -Friendly Communities Program in partnership with AARP asked National City to join the AARP Network of Age -Friendly Communities. 2020 Age -Friendly Action Planning Process The National City Age -Friendly Action Planning process began in January of 2020. Due to the COVID-19 epidemic, project outreach was delayed until May 2020. Once outreach picked back up, the project team conducted an inclusive and comprehensive engagement effort, which led to the creation of this Action Plan. National City Age-FrierPcEl9eA13iQfn74Ian 11 Attachment No. 282 of 355 How the Action Plan was Developed The Age -Friendly National City Action Plan resulted from community and City staff involvement. The Action Plan represents the authentic voice of people who live and work in National City and for whom the actions that result from the plan will make a difference in the quality of life for all ages. Baseline Assessment A four-part baseline assessment was conducted to collect quantitative and qualitative data. Components of the baseline assessment included an online survey, online engagement through a tool called Social Pinpoint, one-on-one phone calls, and a virtual Town Hall workshop. A comprehensive summary of information from the baseline assessment period can be viewed within the Mid -Project Report in Appendix C. Community Survey For each of AARP's Domains of Livability, specific community characteristics or services were listed and residents were asked to rate how the City of National City is performing currently. Respondents were asked to indicate the importance of the Domains of Livability, as well as their perception of National City's success in providing services within each Domain area. Refer to Appendix D for a comprehensive look at the Community Survey findings. 369 responses were received in August 2020. Seventy percent of the respondents were female and the average age was 71 years old. One third of respondents reside in the Westside/Old Town/Kimball community and 43% selected "Other," meaning that they did not identify with any of the communities listed. Over 71% have an annual income of less than $50,000, and 27% reported an annual income less than $10,000. Sixty-one percent of the respondents have lived in National City for more than 15 years, with the range of residence as less than five years to more than 45 years. The percentage of residents who own the rent the home they live in is 54%. Over 80% of the respondents rated National City as an "excellent," `very good," or good place to live. The online survey was widely advertised through print and digital media. Hard copies of the survey were provided through the AARP and City staff, with participation incentives included. Residents were shared information about the survey through the project webpage, social media, and e-newsletters. The survey questions were developed by AARP and are based on the Domains of Livability. Typically, there are Eight Domains of Livability, which include Housing, Outdoor Paces & Buildings, Transportation, Social Participation, Respect & Social Inclusion, Work & Civic Engagement, Communication & Information, and Community and Health Services. Those topics have been included and consolidated into the six topic areas shown below, including an additional topic related to COVID-19. The table below shows a summary of the key themes from each topic area from the survey. "Having my family near is important." - Social Pinpoint Resident Input 12 1 National City Age -Friendly Action Plan Page 14 of 74 Attachment No. 283 of 355 Housing / ► ► Housing maintenance and safety Importance of independent living Affordability and accessible housing options Outdoor Spaces & Buildings ► ► Well -maintained public spaces Improved accessibility of facilities ► Improved pedestrian infrastructure ► Maintained or bettered public Transportation transportation services and costs ► Convenience and timeliness ► Improved healthcare options Health & Wellness / Affordable health programs ► Diverse healthcare staff and services ► Isolation concerns Social & Civic Participation ► ► Need for socialization and programming Desire for employment and volunteering opportunities ► Improve accessibility for diverse populations Community Information ► / Maintain or improve access to the internet Expand information methods to reach more residents ► High concern about COVID-19 COVID-1 9 ► ► Need for resources and programs Improved community connections and support *COVID-19 is not a typical Domain of Livability, but survey questions were added under this category to assess the impacts of the pandemic on livability in National City. National City Age-FrierPcageAl5iQfn74Ian 113 Attachment No. 284 of 355 Social Pinpoint Online Engagement, One -on -One Phone Calls, and the Virtual Town Hall Residents and leaders were encouraged to participate in the engagement tools through e-newsletters, senior living community outreach and meals programs, school district outreach, information from City leaders, social media, by participating in a Virtual Town Hall via Zoom, and word of mouth. The tool could be accessed through the Age -Friendly National City webpage at: http://nationalcityca.gov/afnc. Social Pinpoint is an online engagement and input tool that makes it easy for community members and stakeholders to provide comments and feedback in a virtual format. The Social Pinpoint tool was chosen for this project because of the onset of COVID-19 restrictions that prevented large groups gatherings. Typically, in -person community workshops would be hosted at locations around the community to collect input from residents, but this was not an option due to the pandemic. Social Pinpoint provided the opportunity to engage community members in a safe and thoughtful manner, while also providing a format that allows residents and stakeholders to participate at any time, at a convenient pace, and with a preferred language. 101 comments have been posted to the Ideas Wall and 12 comments have been posted to the Mapping Tool through the Social Pinpoint online engagement platform, hosted on the project webpage. Paper versions of the online engagement questions were delivered to targeted community locations, and completed forms were collected and inputted into the online platform (these forms have been included in the total counts shown). To expand upon the outreach efforts done online through Social Pinpoint, phone calls were also made to residents living in Summercrest Apartments in National City to increase accessibility to participate in the project. Residents were provided with a summary about the project and asked questions from the printed questionnaire. City staff and volunteers from AARP had a total of 17 conversations with residents who primarily speak Spanish and Tagalog. All questions were designed in a way to be uploaded and added to the online input tool via the phone call volunteers. Data from these calls have been included in the total count of the online tool participants. A Virtual Town Hall was held on September 24th (in English and Spanish) to share background information about the project, initial findings from the survey, information about how to use the online input tools, and solicit feedback about how to grow participation for the project. The recording of the Virtual Town Hall can be viewed on the project webpage at: http://nationalcityca.gov/afnc. The data summarized below includes resident feedback on Social pinpoint, which includes input from the printed questionnaires and the One -on -One phone calls. Typically, there are Eight Domains of Livability, which include Housing, Outdoor Paces & Buildings, Transportation, Social Participation, Respect & Social Inclusion, Work & Civic Engagement, Communication & Information, and Community and Health Services. Those topics have been included and consolidated into the six topics shown to the right. 14 1 National City Age -Friendly Action Plan Page 16 of 74 Attachment No. 285 of 355 Civic Participation & Employment Outdoor Spaces & Buildings Communication & Information Respect & Social Inclusion Housing Transportation Key concepts from the Ideas Wall input included providing housing that is accessible and affordable for all income levels, offering healthy living opportunities, the importance of open space and programming across the community, combating social isolation, and improving the mobility network to offer safe and reliable transportation options. Participants provided their input on the Mapping Tool based on categories, as shown below. Categories help indicate locations that show good examples of why National City is a community for all ages, locations where there are livability issues and concerns, and locations where residents recommend improvements be made. Existing Age -Friendly Examples in National City Issues & Concerns Opportunity Areas In the Mapping Tool, an interactive map allowed participants to drop a pin at an exact location and leave a comment about that location. These comments could be up or down voted by others. Additionally, residents could comment on others' responses, and those items have been included as a sub -bullet. Key ideas from the Mapping Tool included highlighting Summercrest Apartments and bicycle facilities as existing livability areas in National City, as well as recommendations for where improvements can be made roadway safety for pedestrians and the availability of open space and accessible activities for all ages. A comprehensive summary of information from the baseline assessment period can be viewed within the Mid - Project Report in Appendix C. National City Age-FrierPca9eAt iQfn74Ian 115 Attachment No. 286 of 355 Action Planning The Age -Friendly National City Action Plan is a document that compiles community input from the baseline assessment period, findings from the policy scan, and resources and guidance from city staff and local partners. The intent of the Action Plan is to have a document with implementable programs and policies that will help create a more vibrant, livable, and age -friendly National City where residents of all ages can live and thrive. Draft Action Plan and Public Review The Age -Friendly National City project team, determined that the baseline assessment pointed to seven Domains of Livability most relevant to National City: iii Outdoor Spaces & Buildings 41110 Social & Civic Participation Community Information Respect & Social Inclusion ■ ■ ■■ i■ Housing &i, Transportation v. Health & Wellness There is considerable cross -over and interaction between the domains, and therefore, there will be collaboration between city departments, residents, and community partners to achieve goals outlined within this Action Plan. City staff and the project team developed a draft vision statement, goals, objectives, and actions for each National City domain, based on cumulative input from the community. The Draft Action Plan was shared with the community and city staff for review and input prior to finalization of the document. Final Action Plan The project team worked closely with city staff to integrate input and finalize the Action Plan. The final Action Plan was approved by the City Council on June 15, 2021. Implementation and Oversight of the Plan The first step of implementation is for City staff to operationalize key tasks and establish a schedule for planning purposes and accountability. This will include developing an evaluation plan for regular progress reporting by key departments and tracking of metrics, or measures of success. A continuous quality improvement (CQI) process will be applied so that resulting data can be used to direct and improve implementation. An annual progress report will be delivered to the City Council and AARP in June 2022 and 2023 with a final report in June 2024. 16 1 National City Age -Friendly Action Plan Page 18 of 74 r: • /_iiETliT MiTi►rao sir^ 288 of 355 Attachment N ,WWW._, 7i Domains of Livability for Age -Friendly National City The Age -Friendly National City Action Plan was developed to increase livability for people of all ages, with particular attention paid to the City's evolving needs of adults over 65 years of age, a rapidly increasing age cohort. The Age -Friendly National City project team gathered data from the community during the baseline assessment period, analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan of City documents, such as the General Plan (2011).5 *Refer to AppendixA for the full Action Plan. 18 1 National City Age -Friendly Action Plan Page 20of74 ttachment No. National City Domains of Livability The pages that follow lay out the plans in each domain area using the following template: Details what this domain is/entails; shared language helps to build shared understanding. What is desired to happen/be in place once this plan is complete; describes future aspirations. Key findings from the baseline assessment survey, community conversations, policy scan and other relevant existing data Key assets that are already in place and available to build on; includes programs, services, City plans and facts (data) regarding the population. Goals (what we want to achieve) and objectives (what will result or be in place) for each domain. (Note the associated actions, metrics and timeline are found in Appendix A.) National City Age-FrierPc99et21iQfn74Ian 119 Attachment No. 290 of 355 • Domain 1: Outdoor Spaces & Bui • ings Outdoor Spaces & Buildings focuses on the availability of safe and accessible public facilities. Vision National City provides safe and accessible public buildings and open spaces that offer amenities and resources supportive of healthy living for all ages and abilities. 20 1 National City Age -Friendly Action Plan Page 22 of 74 Attachment No. 291 of 355 Domain 1: Outdoor Spaces & Buildings What We Heard The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans.Through this data collection process, the following themes and issues were identified: Safety and Accessibility 1 Maintain the safety and accessibility of all parks, buildings, and other public spaces, as well as the access to reach these facilities. (Project Survey) / Improve accessibility of all public facilities and programs. (Project Survey) / Support neighborhood watch programs to keep all areas of the community safe. (Social Pinpoint) Amenities 1 Provide well -maintained parks, public areas, sidewalks, and streets across the City so that residents can access and enjoy these facilities within a safe and comfortable walking distance. (Project Survey) / Include benches and resting areas in public spaces. (Project Survey) / Create more community gathering opportunities for residents of all ages to socialize and live healthy and active lifestyles. (Project Survey, Social Pinpoint) What We Know Maintenance and Access / Access to safe and cared for open space and public facilities is important to National City residents. Having public amenities within walking distance showcases the City's development of the 10-Minute Neighborhood concept. (Social Pinpoint, One-on-one phone calls) 1 Having resources available helps facilitate a healthy lifestyle, community interaction, and a greater quality of life. Community Resources / Resources available to the public include the National City Public Library, the Kimball Senior Center, and the National City MLK, Jr. Community Center. At these facilities, the City provides programs available to people of all ages. Additional programs and resources will be made available through the Kimball Highland Master Plan project, which will be Integrating intergenerational homes, healthcare, and community amenities in a transit and pedestrian -oriented village in downtown National City.6 / The City manages seven public parks scattered throughout the community, made up of 70.2 acres of public open space and includes access to grassy areas, picnic areas, play courts, and habitat areas! 1 The City manages one public golf course, made up of 44 acres of public open space. 1 The City manages seven recreation and community centers with amenities including indoor gymnasiums, senior resources, community kitchens, and exercise rooms. / The National City Feeling Fit Club helps maintain or improve the abilityto do daily living tasks while promoting wellness and independence. / The National City Community Services Department also provides support to a variety of programs throughout the City, many of which have been suspended due to COVID-19. National City Age-FrierF 9eAZ5iQfn74lan 21 Attachment No. 292 of 355 Domain 1: Outdoor Spaces & Buildings Outdoor5paces &Building Access to Green Space and Public Facilities / Providing green spaces offers safe routes for walking and cycling, physical activity, and social interaction. These spaces are also important to mental health. Having access to green spaces and social outlets can reduce health inequalities, improve well-being, and aid in the treatment of mental illness.8 Expanding and maintaining public facilities and open spaces throughout the community is an important concern for the community. Parks, public facilities, and open space are not equally distributed across the City, inhibiting equity and access. / National City has been actively working to improve community open space and buildings as a part of community plans. The 2011 General Plan includes implementable strategies for improved open space, recreation, and civic opportunities throughout the City. What We Will Do Through the National City Age -Friendly Initiative, we hope to address identified gaps, ensuring the safety of all residents when using the City's public areas and buildings, as well as addressing accessibility concerns and providing amenities for a more comfortable and enjoyable experience. Goal 1.1 Provide well -maintained and safe public spaces to all residents across all City -owned facilities. Objective 1.1.1: Inform the public on the progress of policies related to parks and facilities in the General Plan, specifically related to older adults. Objective 1.1.2: Equally distribute the availability of open space, public facilities, and community programs. Objective 1.1.3: Encourage community -oriented programs that facilitate the routine use of public spaces and these facilities' maintenance. Objective 1.1.4: Include more crime prevention strategies for residents and City staff to maintain and design current and future public spaces. "1 like going to the park and going on walks." - Social Pinpoint Resident Input 22 1 National City Age -Friendly Action Plan Page 24 of 74 Attachment No. 294 of 355 MME Social & Civic Participation focuses on access to leisure and cultural activities, including opportunities for all residents to socialize, engage with their peers, and participate in paid work and volunteer activities. Vision National City fosters resident engagement through a range of intergenerational activities, events, civic engagement opportunities, and employment and volunteer positions. 24 1 National City Age -Friendly Action Plan Page26of74 Attachment No. 295 of 355 Domain 2: Social & Civic Participation What We Heard The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans. Through this data collection process, the following themes and issues were identified: Social Interaction / When it comes to diversity of activities, residents said that National City could improve at offering programs that involve both younger and older people, as well as cultural activities for diverse populations. (Community Survey) 1 There lack of availability of continuing education classes or social clubs to pursue new interests, hobbies, or passions. (Project Survey) / Requests were made for a broader range of programs in all parts of the community. (Social Pinpoint and On - on -One Phone Calls) / Residents desire intergenerational programming to accommodate age -specific needs and attract multi - generations. / The Kimball Senior Center is a hub for programs and resources, but with limited or suspended programming due to COVID-19, residents desire socialization opportunities. Civic Engagement and Volunteering / Residents desire greater access to volunteering opportunities and participating in decision -making bodies. This includes opportunities for older adults to participate in decision -making bodies, having access to easy -to -find information on local volunteer opportunities, volunteer training opportunities, and transportation to and from volunteer activities. (Project Survey) Employment Opportunities / When it comes to employment and training, respondents rated many services poor or fair. This includes job training opportunities for older adults who want to learn new skills, policies that ensure older adults can continue to have equal opportunities to work, jobs that adapt to meet the needs of people with disabilities, and have a range of flexible job opportunities for older adults. (Project Survey) What We Know Social Interaction / The Kimball Senior Center, the National City Library, and the Casa de Salud Recreation Center promotes healthy, active aging through creative and extensive programs (e.g., events, day trips, information and referral, health screenings, exercise). / The City provides and aspires to provide a range of volunteer and job services (General Plan 2011, Education and Public Participation Element). / The City seeks to maintain and improve the Kimball area as a central place for community activities (Kimball National City Age-FrierPca9eAZ7iQfn74Ian 25 Attachment No. 296 of 355 Social &Civic Partidpatla Domain 2: Social & Civic Participation Highland Master Plan, City Council Presentation, October 20, 2020). ► The Community Services Department has responsibility for recreational services, educational, social service programs, cultural events, facilities rentals, and some facilities planning. Additional facilities in the area that provide opportunities for recreation and social activities for adults. Civic Engagement ► The City of National City has a variety of boards and commissions offering an excellent opportunity for individuals to volunteer their services. Boards and commissions may be fiduciary, regulatory, policy -setting, and/or advisory.9 ► The Parks, Recreation, & Senior Citizens Advisory Board is a 7-member advisory board that acts in an advisory capacity to the City Council in matters of policy and administration of city -owned parks and the recreation programs operated within the parks and recreation centers; investigates and reports on related matters as referred by the Council, and submits recommendations to Council on relative subjects which the Board deems important. No position is specified by age, experience, or interest. / The City desires to organize Community Councils and Neighborhood Organizing Workgroups (NOWs) for the purpose of involving community members in decision -making and implementation processes. (General Plan 2011, Education and Public Engagement Element, Policy E-7.4) Work and Volunteer Opportunities ► National City has a Volunteer Opportunities page on the City's website under Human Resources, with opportunities for all ages and information about the application process.10 ► National City includes a Jobs Opportunity page for City -specific employment opportunities, but there is no citywide job board, particularly for older adults or other unique populations." ► More residents desire and need to work longer. What We Will Do Through the Livable National City Age -Friendly initiative, we hope to build on existing efforts, develop a process to assess and respond to changing needs timely, build capacity for civic engagement, and increase awareness of career and volunteer opportunities within the City. Build on and expand opportunity � articiation for all ages. Goal 2.2 • Buil s `capacity for civic engagement, volunteerism, and employment. Objective 2.1.1: Continue to provide high -quality and diverse activities and events. Objective 2.1.2: Increase the visibility of opportunities for social participation (Cross- reference Community Information). Objective 2.2.1: Train and develop additional citizen leaders. Objective 2.2.2: Empower residents to work or volunteer as they desire. 26 1 National City Age -Friendly Action Plan Page 28 of 74 Attachment No. 298 of 355 Domain 3: Community Information Community Information is the distribution of information, person -to person communication, printed information, media, access to and use of technology and the internet. Vision National City enables residents to be informed about and engaged in community programs, services, and activities through a variety of accessible formats. 28 I National City Age -Friendly Action Plan Page 30 of 74 Attachment No. 299 of 355 Domain 3: Community Information What We Heard The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans. Through this data collection process, the following themes and issues were identified: Usability of Resources / Internet competency has increased because of COVID-19 and other online resources and a majority of residents say that they heavily rely on the internet for information and communication. (Project Survey) / Information hubs for residents to receive information include rom family and friends, the Senior Center, a doctor or health professional, and faith -based organizations. (Project Survey) Visibility of Information / Information outlets and increasing the modes of communication through paper (newspaper, flyers) and online (City's website and social media) was a general theme throughout the community engagement process. While National City has many existing channels for distributing information, identifying untapped communication channels, and making access to information clearer and easier can benefit the City's older adults. / Accessibility to information was rated well by residents who participated in the project survey, but improvement suggestions include providing larger lettering and the process for getting information delivered to home -bound residents. / Diversity in communication is important because National City is rich in culture and is a multi-lingual community, so continuing to provide informational resources in multiple languages is valued and necessary. / Expand topics of information shared with residents to include events, civic updates, and up-to-date community resources. (Social Pinpoint) What We Know Usability of Resources / The City of National City offers multiple hubs for information dissemination including the National City Library, City facilities, and the City website and social media channels. / The National City Library supports lifelong learning and offers resources such as remote activities, adult literacy, computers and Wi-Fi, intergenerational events, and 3D printing. / The Kimball Senior Center in an information and activity hub for older adults and a broad range of individual and group services are provided, as well as access to other community resources and agencies serving older adults / The City created the Age -Friendly National City webpage (https://www.nationalcityca.gov/community/age- friendly-national-city) as the landing page for age -friendly resources. National City Age-FrierP99eA1lciQfn74Ian 29 Attachment No. 300 of 355 Domain 3: Community Information Visibility of Information > Social media such as Facebook (over 7,300 followers), Twitter (Over 2,800 followers) and Instagram (over 1,700 followers) > National City online newsletter"Nat City News" is an e-newsletter and City Guide > National City keeps recordings of City Council and Boards/Committee meetings on the website > National City offers multiple e-government tools including and National City Connect (mobile and web application). > The quarterly Neighborhood Council Program breakfast meetings are a timely, friendly, and transparent way to get information to and from the public. All meeting topics are driven by resident requests, current events, and a desire by the City to keep residents informed on new programs and upcoming developments. > National City provides National City Connect through the National City Facebook page where residents can report location -specific issues such as fire hazards, graffiti, and homeless concerns. > Applications, such as Next Door, are used by residents What We Will Do Through the Age -Friendly initiative, we hope to address identified gaps, allowing residents of National City to remain informed and engaged while also increasing communication access. Goal 3.1 Increase public visibility and access of the City's plans, programs, and resources. Goal 3.2 Maximize the use and impact of technology throughout the City. Objective 3.1.1: Broaden the public's access and visibility by employing a multi -media and multi- level communications approach. Objective 3.2.1: Ensure the City's communications strategy uses updated and existing communication tools and methods. "We would like to know what is going on throughout the City." - Social Pinpoint Resident Input 30 1 National City Age -Friendly Action Plan Page 32 of 74 IMPORTANT UPDATES: COVID-19/Coronavirus The City of National City is here to serve you by appointment only until further n. many services are available online. For more details, please visit our Coronavirus page here. 0 CALIFORNIA NATIONAL CITT Services Community 211 San Diego Age -Friendly National City J Census 2020 Calendar of Events Community Videos Demographics Department of Motor Vehicles Disaster Preparedness eNotification Sign-up Fire Safety Housing Resources Directory Join CERT + Military Neighborhood Councils 301 of 355 make an appointment. While in -person services are limited, Home Jobs Public Records Requests Contact Us En Espanol Search ip Doing Business Government I Want To... Community* Age -Friendly National City FontSize: d Q Q Share & Bookmark Feedback to Print Welcome to the Age -Friendly National City webpage. Age -Friendly National City is a project throughAARP's Livable Communities Initiative, with support from The San Diego Foundation Age -Friendly Communities Program. This webpage is used to share information about the project and receive input from the community about ways to increase the livability of National City, Age -Friendly Livable Community: Well -designed, age -friendly communities foster economic growth and make for happier, healthier residents of all ages. ABOUT ABOUT - Aria-Friandlu Natinnal [itu ENGAGE LEARN Page 33 of 74 Attachment No. 302 of 355 Domain 4: Respect & Social Inclusion Respect & Social Inclusion draws upon the wisdom and experience of older Atiadults, encourages intergenerational and multicultural understanding, and \ works to eliminate ageism and ensure consistent levels of high quality service - for all ages. Vision National City is inclusive of persons at all life stages and abilities and fosters enhanced awareness and respectful interactions to support full participation in community life. 32 1 National City Age -Friendly Action Plan Page 34 of 74 Attachment No. Domain 4: Respect & Social Inclusion What We Heard The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans. Through this data collection process, the following themes and issues were identified: Respect / Participants of the Social Pinpoint tool and the One-on-one phone calls often expressed respect as the most important value for older adults Isolation 1 When it comes to companionship, respondents to the Project Survey said that they experience a lack of companionship, feeling isolated from others, and the feeling of being left out. COVID-19 heightened the feeling of isolation, and it is difficult to have programs and social events canceled or moved online because of the pandemic. / Sixty-nine percent of Project Survey respondents said they feel more socially isolated because of Coronavirus, but over 75% of the respondents have used video chat, social media, or a phone to connect with others. / Fifty-five percent of survey respondents said that they do not think their community took steps to make it easier for people to gather in public places, such as parks or recreation centers, and still can appropriately social distance from one another. What We Know Social Inclusion and Isolation / In older adults, loneliness and social isolation are serious public health risks affecting a significant number of people in the United States and putting them at risk for dementia and other serious medical conditions (Centers of Disease Control).12 / Social Isolation Impacts: / Social isolation significantly increased a person's risk of premature death from all causes, a risk that may rival those of smoking, obesity, and physical inactivity. / Social isolation was associated with about a 50% percent increased risk of dementia. / Poor social relationships (characterized by social isolation or loneliness) were associated with a 29% increased risk of heart disease and a 32% increased risk of stroke. / Loneliness was associated with higher rates of depression, anxiety, and suicide. / Loneliness among heart failure patients was associated with a nearly four times increased risk of death, 68% increased risk of hospitalization, and 57% increased risk of emergency department visits.13 National City Age-FrierPca9eA55iQfn74Ian 1 33 Attachment No. 304 of 355 Domain 4: Respect & Social Inclusion What We Will Do Through the Livable National City Age -Friendly initiative, we hope to build on existing efforts, develop a process to assess and respond to changing needs timely, build capacity for the inclusion of all residents in community life, and increase awareness about mental health and isolation within the city. Goal 4.1 Increase citywide awareness around the impacts of age, disability, and isolation. Goal 4.2 Increase social connections to reduce social isolation Objective 4.1.1: Increase awareness for City staff about respect and inclusion topics. Objective 4.1.2: Grow public awareness around respect and inclusion topics. Objective 4.2.1: Build neighborhood interactions and connectivity. Objective 4.2.2: Combat isolation through citywide programming. "Seniors should be more Included." "We need opportunities to participate and know about events happening." - Social Pinpoint Resident Input 34 1 National City Age -Friendly Action Plan Page 36 of 74 Attachment No. Housing looks at the availability of housing programs and a range of age - friendly housing options to support residents of all ages and income levels. Vision National City offers safe, affordable, and accessible housing options to allow all residents to age in place and live in a community -oriented environment. 306 of 355 36 1 National City Age -Friendly Action Plan Page 38 of 74 Attachment No. 307 of 355 Domain 4: i, _: What We Heard ;J The Age -Friendly National City team gathered data from the community through a series of com engagement activities and a project survey. Additionally, the team analyzed data from the Livability Index for National City (2021) and conducted a policy scan from adjacent City doc plans. Through this data collection process, the following themes and issues were identifi�. NO Accessibility and Affordability / Provide accessible housing that allows residents to age in place as they face physical mobility challenges. (Social Pinpoint, and One-on-one phone calls) / It is important to have housing options within walking distance of community resources, such as the grocery store, restaurants, community centers, etc. (Social Pinpoint, and One-on-one phone calls) / Provide more affordable living options for older adults who have limited income. (Project Survey) / Over half of the Project Survey respondents say that their home does not need any major modifications or changes to stay there as long as possible. However, it was brought up that it is hard to find housing options that are built with amenities like a no -step entrance, wider doorways, and first -floor bedrooms and bathrooms. / It is challenging to find affordable housing options for older adults or for those with varying incomes. (Project Survey, Social Pinpoint, and One-on-one phone calls) Safety and Independence / Survey respondents said that the maintenance of homes and properties could be improved. 1 Eighty-seven percent of the survey participants said that it is very important or extremely important to be able to live independently in their own home as they age. / In evaluating a resident's desire to stay in National City as they age or to move, the top factors include personal safety or security concerns and having a home that helps them live independently (Project Survey). What We Know Population and Housing Need / National City had a 2010 population of 58,582.14 / The City of National City is currently working on a Housing Element update for 2020 - 2025. / The City is over one hundred years old. However, most of it was built between 1940 and 1970.This is reflected by its population growth and the age of its housing.15 / National City experienced negligible population growth from 1990 to 2000 and then experienced a 1.8% increase from 2015 to 2019 for a total of 215.6 persons per year.16 / The City has approximately 16,658 housing units.17The average percent of overcrowding, which represents over one person per room, is 9.2% of the estimated number of occupied housing units in the City, compared to a 4.5% average of overcrowding in the County.t8 National City Age-FrierPca9eAA9iQfn74Ian 1 37 Attachment No. 308 of 355 Low Income Housing Options / National City, much like other California cities, is facing a housing shortage, and the older adult population is a group that relies heavily on affordable housing options, including senior -specific housing. Based on the HCD Regional Housing Need Determination for the 6th Cycle RHNA, SANDAG has determined through their methodology that the housing unit allocation for National City for the period between June 30, 2020, through April 15, 2029, and National City is allocated 5,437 units. ► The City includes three "at -risk" low-income rental housing options for a total of 904 units[7]. Affordable multi -family rental project housing is "at -risk" if it is government -subsidized and has the potential to convert to market -rate housing during the next ten years (2021 — 2031). Housing options at -risk are Granger Apartments, Park Villa Apartments, and National City Park Apartments I & II.19 ► National City's Housing Authority provides resources and services to residents seeking affordable housing opportunities. Listed below are the resources in National City that accept Housing Choice Vouchers (Section 8) and additional resources such as emergency/transitional housing and shelters for residents seeking housing: / Granger Apartments (Seniors) / InnerCity Manor (Seniors and Persons with Disabilities) ' Morgan & Kimball Towers (Seniors & Low -Income Persons) ' National City Park Apartments,) & II (Low- to Moderate -Income Persons) / National City Collaborative Family Resource Center (Families) / Paradise Creek Apartments (Low -Income Persons) / ParkVillas Apartments (Low -Income Persons, Families, Seniors, and Persons with Disabilities) / Plaza City apartments (Seniors and Persons with Disabilities) ► Summercrest Apartments (Families) ► T.E.L.A.C.0 Southbay Manor Apartments (Seniors) ► Temporary Bridge Shelters (Adults, Veterans, Families, and Single Women) / Victorian Heights (Homeless Women and their Children who Experience Domestic Violence) / Vista Del Sol (Low -Income Persons) ' Proposed Affordable Housing Recourses: ' Roosevelt Tower (Very -Low -to Low -Income Persons, Military Families, Mixed -income Families) / Kimball Highland Master Plan (Senior -Housing, Intergenerational Housing)20 / Housing Element Policy 1.3 says that the City will encourage micro -unit housing and other residential housing models that create economies of scale, shared facilities, and supportive services to help meet the needs of specialized groups, such as the elderly, students, and lower -income. However, there is limited educational and process information about this housing type, which would further expand the City's affordable housing stock. Adult Living Facilities / In addition to low-income housing options, National City also provides privately owned older adult living facilities for various needs and ability levels. These facilities include senior living centers, respite and memory care centers, and hospice. A certain number of older adults who live in their private residences also depend on local programs to access community resources. 38 1 National City Age -Friendly Action Plan Page 40of74 Attachment No. 309 of 355 Do, Accessibility of Housing / Housing that is accessible to transportation and local resources is important for a thriving, livable community. Much like affordability, access to destinations via walking, transit, and other alternative modes of travel, is highly valued amongst residents when selecting a place to live. This concept also adheres to the 10-Minute Neighborhood concept that the City has been developing. / The Housing Element (2021) recognizes these priorities through the implementation of Goal 1: Encourage the development of a diverse housing stock that can meet the needs of National City residents of all ages, abilities, and incomes.21 What We Will Do Through the Livable National City Age -Friendly initiative, we hope to address identified gaps, evaluate the housing options available for older adults and residents of all ages and income levels, and provide safe, affordable, and accessible living opportunities. Goal5.1 Provide safe, affordable housing options to allo all residents to age in plac Goal 5.2 Grow the affordable housing stock in Natio City and expand the alternative living options. Objective 5.1.1: Inform the public on the progress of the Housing Element that relates directly to older adults' concerns. Objective 5.1.2: Implement strategies to protect the comfort and safety of all residents in neighborhoods. Objective 5.1.3: Promote National City to be a community where people of all ages and backgrounds can live and thrive. Objective 5.2.1: Provide more education about affordable housing strategies. Objective 5.2.2: Increase the availability of transit - oriented development and housing options within walking distance to community resources. Attachment No. 310 of 355 . -4 q{yp:. I 1 f �yti l� t etv Domain 6: Transportation fivtw Ala yp lianegrain Transportation focuses on safe and affordable modes of private and public transportation. Vision National City is a community where people of all abilities have access to safe, reliable, and affordable public, private, and alternative transportation options. 40 1 National City Age -Friendly Action Plan Page 42 of 74 Attachment No. 311 of 355 Domain 5: Transportation What We Heard Transportation The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans.Through this data collection process, the following themes and issues were identified: Safety / Enforced speed limits were rated poorly by residents. (Project Survey) / Road conditions are bad for vehicles and pedestrians at Grove and Plaza Boulevard because of backed -up traffic. (Social Pinpoint) 1 Overall public transportation is perceived well by residents for accessibility and safety. (Project Survey) Convenience / Sixty percent of the project survey respondents said that they primarily get around by walking, and 43% rely on public transportation. / Project survey respondents would like to see more driver education or refresher courses. 1 Better transportation options and programs designed specifically for older adults, especially for older adults who face difficulties using public transportation / It is challenging to get to medical appointments without a car or using transit (mostly due to the timeliness of the public transit service). (Social Pinpoint and One-on-one phone calls) / The wait time for buses is too long, and buses do not come around frequently enough. (Project Survey) What We Know Accessibility and Safety / National City is a centrally located community close to Downtown San Diego. Most regions of the County are within a half-hour drive time, and many destinations are easily accessible by the transit system. / The City has better than average automobile and public -transit access. Interstate 5 and Interstate 805 cross the city from north to south, and State Route 54 traverses the southern edge of the city. Bus service is available throughout the city via the Metropolitan Transit System (MTS), and light rail service is provided by two San Diego Trolley stations.22 1 National City is known in the region for hosting the "Mile of Cars." / For older adults, access to alternative transportation provides mobility independence, and a connection to community resources, especially after they are unable to drive. / The average speed limit (MPH) on streets and highways is higher at 32.6, compared to the Median US Neighborhood of 28.0 (AARP 2021 Livability Index). / National City has a higher rate of households who take walking trips per day (.99) compared to the Median US Neighborhood (.73) (AARP 2021 Livability Index). National City Age-FrierPca9eA4 iQfn74Ian 41 Attachment No. 312 of 355 Domain 6: Transportation Transportation Alternative Transportation and Plans / Alternative transportation modes, like walking, biking, and public transit, expand the mobility options available to residents of all ages and abilities and help build a "complete neighborhood" community. A "complete neighborhood" is an area where residents have safe and convenient access to goods and services they need on a daily or regular basis.23 ► National City adopted a Bicycle Master Plan in 2010, but there is limited reference to accommodations for older adults or persons with disabilities. / National City does not currently have a Pedestrian Master Plan / The Climate Action Plan was adopted in 2011 and encourages the improvement of transit, pedestrian, and bicycle conditions to help combat greenhouse gas emissions. / In addition to what is included in the 2012 General Plan, these plans illustrate actions being made to provide a more equitable transportation network throughout the City and provide a greater level of mobility access to all residents. ► National City does not currently have a Vision Zero commitment, which recognizes that everyone has the right to move safely in their community and that system designers and policymakers share the responsibility to ensure safe systems for travel. A Vision Zero commitment would also have co -benefits with the City's Climate Action Plan. CIP projects that relate to Pedestrian and Bicycle Accessibility include: / INTRA-Connect Plan (2020) / Smart Foundation Plan (2014) Homefront to Waterfront Study (2020/21) / Americans with Disabilities Act (ADA) Plan (2019) / National City Bike Map (2019) / National City Bicycle Master Plan (2010)24 Attachment No. 313 of 355 Domain 6: Transportation What We Will Do Through the Livable National City Age -Friendly initiative, we hope to address identified gaps, improve the visibility of transportation policies in City documents, meet the residents' expectations to expand mobility options, and prioritize transportation safety and accessibility across the City. Goal 6.1 Provide a greater opportunity for the community to become involved in active transportation planning and the development of improvements. Goal 6.2 Create a safe and comfortable travel experience for all mode types and for all ages and abilities. Goal 6.3 Increase information and education about transportation options. Imot7e;sourcc A;VDAG Objective 6.1.1: Increase education and opportunities for public participation in transportation planning. Objective 6.1.2: Inform the public on the Circulation Element's progress that relates directly to older adults' concerns. Objective 6.1.3: Establish a communication strategy to advertise transportation -related work. Objective 6.2.1: Increase City-wide bicycle ridership by providing safe, maintained, and well-connected bicycle facilities throughout the City. Objective 6.2.2: Create a more accessible and safe public transportation experience for all residents. Objective 6.2.3: Enforce the speeds and behaviors for all roadway users. Objective 6.2.4: Apply traffic calming measures to reduce traffic speeds and improve the pedestrian experience. Objective 6.3.1: Provide more transportation -specific education through workshops and informational strategies. Attachment No. Health & Wellness focuses on access to programs that promote wellness and active living. Vision National City is a community where residents of all ages can live an active and healthy life while feeling safe and secure. 314 of 355 44 1 National City Age -Friendly Action Plan Page 46 of 74 Attachment No. 315 of 355 Domain 7: Health & Wellness What We Heard The Age -Friendly National City team gathered data from the community through a series of community engagement activities and a project survey. Additionally, the team analyzed data from the AARP Livability Index for National City (2021) and conducted a policy scan from adjacent City documents and plans. Through this data collection process, the following themes and issues were identified: Accessible and Affordable Healthcare Services / Overall, residents rated their health as good (38%) or very good (32%) on the Project Survey / Forty-eight percent of survey respondents said that having access to better healthcare is a major factor for moving outside of National City / It is important to have healthcare providers speak a variety of languages / Residents desire healthcare services that are affordable and provide access to a variety of healthcare professionals and specialists / Information about healthcare services and where to access services could be improved / Improve walkability and safety to reach healthcare services in National City (Social Pinpoint) Healthy and Active Lifestyle / Residents desire affordable health and wellness programs and classes, as well as affordable finesse activities geared towards older adults (Project Survey) / Having good health is a priority for residents (One-on-one calls and Social Pinpoint) / It is important to have a healthy body to maintain independence, movement and to avoid illness / Residents feel healthier when they are around others and able to access open spaces and socialize with others. What We Know Delivery of Health and Wellness Services / As of 2015, there were 431,699 older adults 65 and over, approximately 13% of the County's population. By 2030, this number is expected to increase to 754,606, over a fifth of the population (21 %).25 / National City has a lower patient satisfaction rate for health care (64.6%) as compared to the Median US Neighborhood (71.3%) (AARP 2021 Livability Index) / National City has a lower rate of preventable hospitalization rate (45.8) as compared to the Median US Neighborhood (48.5) (per 1000 patients) (AARP 2021 Livability Index) / National City has a higher percentage of residents who live within a half -mile of parks and within a 1 mile of recreational facilities (96.1%) as compared to the Median US Neighborhood (90.7%) (AARP 2021 Livability Index) / The social determinants of health impact both the quality and longevity of life. / The availability of healthy food options may correlate with higher consumption of fruits and vegetables, which can alleviate the prevalence of excess weight and obesity. Within National City, there are approximately twice as many fast food and convenience stores as general grocery and fruit and vegetable markets.25 National City Age-FrierPc99eA47iQfn74Ian 1 45 Attachment No. 316 of 355 WIF Health &Wellness Domain 7: Health & Wellness Health Conditions / National City has worse environmental health conditions when compared to Median US Neighborhoods for regional air quality and near -roadway pollution. On average, the Median US Neighborhood has 5.7 days per year when regional air quality is unhealthy, and National City has 40.7 days. Additionally, 12.7% of National City residents live within 200 meters of a high -traffic road where more than 25,000 vehicles pass per day (AARP 2021 Livability Index) / National City has a lower prevalence rate of smoking (13.7%) compared to Median US Neighborhood (20.5%) (AARP 2018 Livability Index). / National City has a lower obesity rate (19.0%) as compared to the Median US Neighborhood (28.9%) (AARP 2021 Livability Index) / Heart disease is the leading cause of death for both women and men in the United States. According to the County of San Diego Community Health Statistics Unit, in 2005, approximately 4.9% of adults were diagnosed with heart disease in the South Region compared to 5.9% countywide.27 (National City General Plan, Chapter 6 Background Report) / In 2007, the percentage of individuals diagnosed with diabetes was higher in the South Region (8.3%) than in the County (6.3%) (County of San Diego Community Health Statistics Unit, 2009). National City had the highest rate of deaths from diabetes in San Diego County (40.1 to 50 deaths per 100,000 population) (National City General Plan, Chapter 6 Background Report) / According to the 2018 Life Expectancy Study by the County of San Diego, National City's life expectancy is 78.9 years old, compared to the County expectancy rate of 82.6 years old.28 / Improved health conditions are closely tied to eliminating inequities in National City. Equity is the absence of avoidable or remediable differences among groups of people, whether those groups are defined socially, economically, demographically, or geographically. Health inequities involve access to the resources needed to improve and maintain health or health outcomes (World Health Organization).29 What We Will Do Through the Livable National City Age -Friendly initiative, we hope to increase civic engagement, build consensus and identify action steps to highlight the current and projected health and wellness for those who live and work in National City. Goal 7.1 Review current health conditions for National City populations to identify areas of concern. Goal7.2 Provide health -related programs to expand upon the educational health resources available in National City. Objective 7.1.1: Assess health -related data and make health information available to residents. Objective 7.1.2: Inform the public on the Health and Environmental Justice Element progress that relates directly to older adults' concerns. Objective 7.1.3: Improve access to health facilities and programs Objective 7.2.1: Provide workshops and classes on healthy lifestyle living, eating, exercise, and mental health. Objective 7.2.2: Raise awareness around mental health and the importance of socialization 46 1 National City Age -Friendly Action Plan Page48of74 Health & Wellness Call NLAction ��&on This Action Plan outlines the goals and tasks with time frames tn be accomplished over the next few years byelected officials, municipal staff, residents,and numerous community partners working together towards making National City alivable community for all ages. VViththeapprova|oftheAoe'Fiiend|vNationa|CitvActionP|an'vvennnvefnonmdiscussingandp|anning to collaborating and doing. In the coming years, we will address the action steps listed in the Action Plan. City departments and community partners have been identified to work together on the different tasks, 48 1 National City Age -Friendly Action Plan Page 50 of 74 � _ __ .--�-'` � . �~ ' along with residents. The role ofCity staff and related partners ispresented inthis Action Plan. Residents of all ages are also called upon to take an active role in helping to shape an Age -Friendly National City. Please look for project announoernentstostayinfornnedandparticipateAnnnuncernentswiUbeposted online on the City vvebsite https://vvvvvxnationa|cityca.gov/connnnunitV/age4riend|y'natinna|-dty, via the City's social media outlets, City Hall, the Senior Center, and the Library. If you have recommendations or input, please submit to Housing@natinna|cityca.gov P|easesharetheAoe'FriendhNationa|ChvActionP|anvvhhyourfarni|y'hiends,neighbons,andothen. Age -Friendly National City is for all ages and benefits each and every one of us today, tomorrow, and in the years tocome. National City Age Frie iQU4|an 1 49 Attachment No. 320 of 355 References 1. AARP, Network of Age -Friendly States and Communities, 2014 httpsJ/www.aarp.org/I ivable-communities/network-age-friendly-communities/info-2014/an-introduction.html 2. SANDAG, Series 13 Regional Growth Forecast - City of National City, p. p.1-3.2013. httpsJ/datasurfer.sandag.org/download/sandag_forecast_13 jurisdiction_national-city.pdf 3. City of National City, National City General Plan, 2011 httpsJ/www.nationalcityca.gov/home/showdocument?id=5220 4. United States Census Bureau, QuickFacts - National City, California, 2019 httpsJ/www.ce n s us.g ov/q u ickfacts/fact/table/nati ona lcitycityca l ifo rn ia/P5T045219 5. AARP, AARP Livability Index - National City, CA, 2021 hhttps://livabilityindex.aarp.org/search#National+City+CA+USA 6. City of National City, Kimball Highland Master Plan, 2020 httpsJ/www.nationalcityca.gov/home/showpubl isheddocument?id=25708 7. City of National City, National City General Plan, 2011 https://www.nationalcityca.gov/home/showdocument?id=5220 8. World Health Organization Regional Office for Europe, Urban Green Space and Health - A Review of Evidence, 2016 httpsJ/www.euro.who.int/ data/assets/pdf fi le/0005/321971/U rban-g reen-spaces-and-health-review-evidence.pdf 9. City of National City, National City Boards, Commissions, & Committees, 2021 https://www.nationalcityca.gov/government/boards-commissions 10. City of National City, National City Volunteer Opportunities, 2021 https://www.nationalcityca.gov/government/hu man-resources/employment-opportunities/volunteer-opportunities 11. City of National City, National City Job Opportunities, 2021 httpsJ/www.nationalcityca.gov/government/hu ma n-resources/employment-opportunities/job-opportunities 12. Centers for Disease Control and Prevention, Loneliness and Social Isolation Linked to Serious Health Conditions, 2020 httpsJ/www.cdc.gov/aging/publications/features/lonely-older-adults.html 13. National Academies of Sciences, Engineering, and Medicine, Social Isolation and Loneliness in Older Adults: Opportunities for the Health Care System, 2020 httpsJ/doLorg/10.17226/25663externaI icon. 14. SANDAG, Constructed from U.S. Census Bureau's American Community Survey 2010 5-year file, 2016 httpsJ/datasurfer.sandag.org/download/sandag_census_2010 jurisdiction_national-city.pdf 15. City of National City, City Overview, 2010 httpsJ/www.nationalcityca.gov/home/showpubl isheddocument?id=23202 16. City of National City, City National City Sixth Cycle Housing Element, 2021-2029,Table HE-1, 2021 httpsJ/www.nationalcityca.gov/home/showpu bl isheddocu ment/26278/637503670241500000 17. City of National City, City National City Sixth Cycle Housing Element, 2021-2029,Table HE-6, 2021 httpsJ/www.nationalcityca.gov/home/showpu bl isheddocu ment/26278/637503670241500000 18. SANDAG, Constructed from U.S. Census Bureau's American Community Survey 2010 5-year file, 2016 httpsJ/datasurfer.sandag.org/download/sandag census 2010 jurisdiction national-city.pdf 19. Id. 20. City of National City, City National City Sixth Cycle Housing Element, 2021-2029,Table HE-20, 2021 httpsJ/www.nationalcityca.gov/home/showpu blisheddocu ment/26278/637503670241500000 21. City of National City, City National City Sixth Cycle Housing Element, 2021-2029, 6.2 Goals and Policies, 2021 httpsJ/www.nationalcityca.gov/home/showpu blisheddocu ment/26278/637503670241500000 22. City of National City, City National City Downtown Specific Plan, 2017 httpsJ/www.nationa lcityca.gov/home/showpu bl isheddocu ment/17841 /636517136340030000 23. City of Portland, My Portland Plan: What Makes a Neighborhood Complete?, 2013 httpsJ/www.portlandonline.com/portlandplan/?a=437441 24. City of National City, Capital Improvement Projects (CIP), 2021 httpsJ/www.nationalcityca.gov/government/engineering-public-works/engineers ng-division/capital-improvement-projects-cip 25. County of San Diego, Age Well San Diego Action Plan, 2018 httpsJ/www.sandiegocounty.gov/content/dam/sdc/hhsa/programs/ais/documents/AgeWel I5D_Action Plan.pdf 26. City of National City, National City General Plan Health and Environmental Justice Elements p. p. 3-227, 2011 httpsJ/www.nationalcityca.gov/Home/ShowDocument?id=5019 27. City of National City, National City General Plan Health Elements, 2011 httpsJ/www.nationalcityca.gov/Home/ShowDocument?id=2530 28. County of San Diego, Life Expectancy in San Diego County, 2010-2018, 2018 httpsJ/www.sandiegocounty.gov/content/dam/sdc/h hsa/programs/phs/CHS/Morta I sty/Life%20Expectancy%20in%20San%20Diego%20 Co u nty%202010-2018. p df 29. World Health Organization, Health Systems - Equity, 2021 httpsJ/www.who.i nt/healthsystems/topics/equity/en/#:-:text=Equity%20is%20the%20absence%20of,econom ical ly%2C%20 demographically. /%2C%20or%20geographically. 50 I National City Age -Friendly Action Plan Page 52 of 74 Attachment No. 321 of 355 Acknowledgments Thank you to The San Diego Foundation for administering the funding for the National City Age -Friendly Action Plan and the community engagement process. City Council Alejandra Sotelo-Solis, Mayor Jose Rodriguez, Vice Mayor Marcus Bush, Council Member Mona Rios, Council Member Ron Morrison, Council Member City of National City Staff Brad Raulston, City Manager Tony Winney, Assistant City Manager Carlos Aguirre, Housing Authority Director Angelita Palma, Housing Programs Manager Myra Martinez, Housing Programs Specialist II Audrey Denham, Acting Community Services Director Megan Gamwell, Economic Development Specialist II Alejandro Hernandez, Police Captain Jose Lopez, Associate Civil Engineer Lauren Maxilom, Management Analyst II Frank Parra, Chief of Emergency Services Maria Wright, Community Services Parks, Recreation, & Senior Citizens Advisory Board Nora McMains, Chair Yvonne Cordoba Joseph Crawford Mike Richards Ignacio Navarro Jr. Florfina Arce Liliana Armenta Circulate San Diego Jana Schwartz, Senior Planner Danielle Berger, Director of Planning AARP Joe Garbanzos, AARP CA State President Kimberly Smith, Senior Field Associate All photos belong to the City of National City, unless otherwise noted. Prepared for: .►- CALIFORNIA .,K - NATIONAL CITT �l331 INCORPORK�$=-) Real Possibilities California Prepared by: / -San Diego vFoundation � Growing a Vibrant Region C� CIRCULATE © SAN E. National City Age-FrierPciEl9eA iQfn74Ian 151 Attachment No. 322 of 355 This page is intentionally left blank 52 1 National City Age -Friendly Action Plan Page 54 of 74 Attachment No. 323 of 355 Appendices Appendix A Age -Friendly National City Action Plan Implementation Table Appendix B Policy Scan Appendix C Age -Friendly National City Mid -Project Report Appendix D Community Survey Findings Appendix B, C, and D can be found at http://nationalcityca.gov/afnc National City Age-FrierPcEI9eA 5iQfn74Ian 1 53 4h National City Age -Friendly Action Plan: Outdoor Spaces & Buildings z a) 0 VI Jo 99 abed Objectives and Specific Action Steps Metrics/Deliverable (A quantifiable measure that is used to assess the success of the action) Timeline Short Term (ST) < 1 yr Medium Term (MT) = 2 -3 yrs Long Term (LT) > 3+ yrs Implementation Partners Goal 1.1 Provide well -maintained and safe public spaces to all residents across all City -owned facilities. Inform the public on the progress of policies related to parks and facilities in the General Plan, specifically related to older adults. a. Provide written and verbal reports on the progress at the Parks, Recreation, & Senior Citizens Advisory Board. Equally distribute the availability of open space, public facilities, and community programs. a. Conduct an inventory of all public facilities to evaluate if every resident is within a 10-minute walk of a park or open space. b. Continue discussions with the National City School District on the possibility of joint use agreements expand open space availability across the City outside of school hours. 3. Encourage community -oriented programs that facilitate the routine use of public spaces and these facilities' maintenance. a. Document accessibility, maintenance, and safety concerns at all parks with community members through National City Connect. b. Provide how-to courses through the Kimball Community Center to use the National City Connect app and web - based platform. c. Partner with local schools to create intergenerational activities that bring students and older adults together to socialize and utilize the parks and recreation centers. d. Offer more programs in parks and open spaces, when possible. e. Create a Senior Saturdays program series at Kimball Park and provide intergenerational activities and resources. 1 a. Report and presentation 2a. Map and written report with residential walksheds 2b. Meet with NCSD and create written agreement on maximum use of school grounds 3a. Audit of each park and open space with app and a summary of findings 3b. Multilingual workshops for all ages 3c. Deployment of In-person/virtual activities 3d. Assess current distribution park/open space activities 3e. Pursue grant and deploy event (programs la. ST: Quarterly 2a. LT: By 2023 for all residences 2b. MT: By 2022 3a. LT: Annually, each park and open space 3b. ST: Quarterly, in -person and virtual 3c. LT: Annual activity starting in 2022 of 3d. MT: By mid-2022 3e. ST: By close of 2021 1 a. Comm. Services, PR&SCAB 2a. Engineering/PW 2b. Comm. Services 3a. NCPD, Comm. Services 3b. Human Resources, Library 3c. NCSD, Comm. Services, Senior living facilities 3d. Comm. Services 3e. Comm. Services, Housing 1 V x!puaddV .oN luauayae}}y co 0 cn 4. Include more crime prevention strategies for residents and City staff to maintain and design current and future public spaces. a. Provide Crime Prevention Through Environmental Design 4a. National City Older Adult Policy (CPTED) recommendations and strategies for all parks in the City, current and future. b. Work with the National City Police Department to provide4b. Workshop with City staff CPTED training to City staff. c. Provide neighborhood watch and safety trainings for residents by partnering with the National City Police Department. 4c. Community workshops and on- going communication with NCPD 4a. ST: Annually, when the General Plan progress report is released 4b. ST: Annually, EOY 4c. MT: Workshop on neighborhood safety every six (6) months, or as requested 4a. NCPD, Comm. Development 4b. NCPD, Comm. Development 4c. NCPD, Comm. Development 2 w o" National City Age -Friendly Action Plan: Social & Civic Participation z 0 n CD T (11. 0_ D 0 tiL Jo 85 abed Objectives and Specific Action Step Metrics/ s A q anti h s ,. iverable „- measure assess the e action) Timeline Short Term (ST) < 1 yr Medium Term (MT) = 2 -3 yrs Long Term (LT) > 3+ yrs Implementation Partners Goal 2.1 Build on and expand opportunities for social participation for all ages. 1. Continue to provide high -quality and diverse activities and events. a. Maintain an inventory of existing intergenerational and senior programming. b. Establish a system for continuous quality improvement and use attendance and consumer feedback/input to improve or phase -out activities. c. Build off of the General Plan Goal E-2 and promote 1 c. Promote career pathways and college -bound and technical training opportunities for all funding opportunities ages. d. Create satellite programs and activity centers at locations 1 d. Assess variety of program options across the City to supplement programs at the Kimball and distribute activity locations Senior Center that not all residents can access. 2. Increase visibility of opportunities for social participation. (Cross reference CommunityInformation) a. Provide the community with information about social and civic participation opportunities using a variety of communication methods. b. Compare results of communication methods to determine relative effectiveness in garnering increased participation. c. Maintain the community calendar hosted on the City's website and cross -promote information on social media and in print. 1 a. Maintain list of programs from 211 and City resources 1 b. Offer a satisfaction survey and submittal box 2a. Include a digital, print, and social media posts 2b. Create a tracker to compare engagement number across communication methods over the past five (5) years 2c. Create digital webpage calendar with printing capabilities 1 a. MT: Update monthly and host on a website 1 b. LT: At public meetings, MLK, and website 1 c. ST: Add to website and post signage at community centers 1 d. ST: Annually track event locations and number of participants la. 211, County, Comm. Services 1 b. City Mngrs. Office 1 c. Comm. Services, local colleges 1 d. Comm. Services 2a. ST: For all public postings 2a. 211, Comm. Services, AARP, City Mngrs. Office 2b. MT: By 2022 2c. MT: Update the activities and civic events calendar monthly, print quarterly 2b. Comm. Services 2c. City Mngrs. Office 3 ro 0 X 'ON TuaWyaeTTV z Co 0 v n D rp m CCD v v, V Goal 2.2 Build capacity for civic engagement, volunteerism, and employment. 1. Train and develop additional citizen leaders. a. Maintain and expand intergenerational resident leadership opportunities in partnership with the County of San Diego. b. Establish a mentorship program among residents currently serving on Boards and Commissions and those interested in serving. c. Promote and create transportation options for volunteering as needed. d. Evaluate and increase well -paying job opportunities, specifically for older adults and persons with disabilities. e. Maintain the establishment of Community Councils and Neighborhood Organizing Workgroups (NOWs) for the purpose of involving community members in decision - making and implementation processes. f. Consider two (2) positions on the Parks, Recreation, & Senior Citizens Advisory Board to be specifically for older adult residents and/or persons with disabilities. 2. Empower residents to work or volunteer as they desire. a. Consider a Volunteer and Employment Coordinator position with the City. b. Host employment workshops to help residents of all ages with interview skills, resume suggestions, and navigating an online application. c. Expand awareness about job opportunities and multigenerational workforce opportunities. d. Provide an intergenerational job fair with opportunities available, regardless of age or educational attainment. 1 a. Maintain list of programs from 211, AARP, and the City 1 b. Create mentorship matching program on committee/ commission webpage 1 c. Assess transportation options and create FAQ of resources 1 d. Assess employment options and create specific FAQ of resources 1 e. Promote NOW program to encourage wider and more diverse participation 1f. Evaluate feasibility and interest from Council for up to two (2) positions created in addition to existing positions 2a. Evaluate the feasibility of creating a position 2b. Workshop on employment for all ages and experience levels 2c. Assess employment options and create specific FAQ of resources 2d. Host job fair at Kimball Community Center with virtual participation opportunities 1 a. MT: Update monthly and host on a website 1 b. LT: Hosted on committee/comm ission webpage lc. LT: Digital and print - capable FAQ 1 d. LT: Digital and print - capable FAQ 1e. MT: Provide bi-monthly promotion using diverse mediums lf. MT: Bring up to City Council by 2022 2a. MT: By 2022 2b. MT: Annually 2c. LT: Digital and print - capable FAQ 2d. MT: Annually la. 211, County, City Mngrs. Office 1 b. City Mngrs. Office 1 c. Comm. Services, Engineering/PW 1 d. City Mngrs. Office, Comm. Services 1 e. Comm. Services, City Mngrs. Office lf. City Mngrs. Office, P&RSCAB 2a. City Mngrs. Office 2b. Comm. Services, City Mngrs. Office 2c. City Mngrs. Office, Comm. Services 2d. Comm. Services, City Mngrs. Office 4 u, °D National City Age -Friendly Action Plan: Community Information z 0 v n > rD T rU n o_ n 0 D a> D v CD rn 0 0 v Metrics/Deliverable Timeline Objectives and Specific Action Steps (A quantifiable measure Short Term (ST) < 1 yr Implementation that is used to assess the Medium Term (MT) = 2 -3 yrs Partners success of the action) Long Term (LT) > 3+ yrs Goal 3.1 Increase public visibility and access of the City's plans, programs, and resources. 1. Broaden the public's access and visibility by employing a multi -media and multi -level communications approach. a. Conduct a public information assessment to determine la. Send out a citywide mailer with 1 a. MT: Coincide with other 1 a. City Mngrs. Office existing communication channels and residents' preferences for receiving community information. paid response postage and an incentive for participating planning efforts b. Provide communication counseling and training for City officials and staff interacting with the public. c. Enlist volunteers to help reach populations by canvasing 1 b. Invite expert to training 1 c. Host a canvasing volunteer sign-up 1 b. MT: Annually 1 c. MT: By beginning of lb. City Mngrs. Office 1 c. Comm. Services neighborhoods. (Crossover with Social and Civic MLK and Library 2022 Engagement) d. Offer live coverage of City Council meetings through the website and Facebook Live. ld. Host streaming service and set-up Facebook live streaming ld. MT: By 2022 ld. City Mngrs. Office e. Improve centralized sources as "one stop" for information le. Promote the Library and Kimball 1 e. ST: By end of 2021 1 e. Library, Comm. about volunteer and decision -making opportunities. Community Center as the resource/information hubs Services f. Create automated community information sources that 1f. Establish a messaging system and lf. MT: By 2022 1f. City Mngrs. are easy to understand and clearly displayed with large lettering. maintenance strategy to address community needs Office, Library g. Ensure community information is delivered in -person to homebound residents. 1 g. Partner with the Nutrition Center to send out information to home- bound residents 1 g. MT: By end of 2022 1 g. Nutrition Center, City Mngrs. Office 5 Q X > 'oN luewg0e14b Goal 3.2 Maximize the use and impact of technology throughout the City. 1. Ensure the City's communications strategy uses updated and existing communication tools and methods. a. Conduct an internal communications audit to 1 a. Audit of internal and external la. MT: Coincide with la. City Mngrs. determine what is missing or outdated. communication tools and outcomes Communication Plan Office b. Maintain and grow the Age Friendly National City webpage to include links to City of National City 1 b. Ensure content is accurate, current, and accessible in the 1 b. ST: Review/update quarterly 1 b. Housing, City tools and other websites that serve as resources for older adults. c. Provide educational opportunities to residents that webpage platform 1 c. Expand the number of digital lc. LT: Quarterly Mngrs. Office lc. AARP, Comm. remove barriers to the digital divide. education training offered Services, Library d. Ensure the City communications meet ADA requirements. 1 d. Internal audit of accessibility 1 d. ST: By 2021 1 d. ADA Coordinator, City Mngrs. Office e. Expand accessibility of digital resources on the National City webpage by integrating a language selection widget and a text size option menu. 1 e. Add lettering size widget to website and all future web -based programs 1 e. MT: By 2022 1 e. ADA Coordinator, City Mngrs. Office f. Create a Marketing and Communications Plan to help reach targeted populations and provide awareness training to City staff. 1f. Complete Plan with consultant 1f. ST: On -going, complete by 2022 1f. City Mngrs. Office 6 0 National City Age -Friendly Action Plan: Respect & Social Inclusion bL JO Z9 abed Objectives and Specific Action Steps Metrics/Deliverable (A quantifiable measure that is used to assess the success of the action) Goal 4.1 Increase citywide awareness around the impacts of age, disability, d isolation Timeline Short Term (ST) < 1 yr Implementation Medium Term (MT) = 2 -3 yrs Partners Long Term (LT) > 3+ yrs 1. Increase awareness for City staff about respect and inclusion topics. a. Hire a consultant to host City staff trainings related to aging, disability, memory loss, and isolation. b. Make trainings available to community -based service providers, appointed members of boards and commissions, and community safety groups (i.e., National City Police and Fire). c. Develop and share best practices for improving the accommodations for older adults and people with disabilities at public meetings (e.g., captioning), including a list of vendors/service providers capable of improving access during such meetings. 3. Grow public awareness around respect and inclusion topics. a. Promote dementia awareness in National City. b. Work with the County of San Diego Age Well team to promote the Dementia Friendly initiative and how to become a dementia ally. c. Improve the language used pertaining to aging and older adults by using terms such as "older adults" and "elders" instead of "senior citizens" and "the elderly." d. Advance civil rights, equity, and social sustainability for older adults by removing barriers and conditions that prevent minority, low-income, limited English proficiency, and other disadvantaged groups from receiving access, participation, and benefits from City and County programs, services, and activities. e. Consider developing an Equity and Inclusion Committee or Commission and including at least one position for an older adult resident. 1 a. Invite expert for training 1 b. Invite appointed/elected officials to trainings 1 c. Conduct assessment of case studies from other jurisdictions 2a. Digital, print, and social posts 2b. Set-up a meeting to decide on promotional strategy 2c. Across all communication platforms and oral presentations 2d. Across all communication platforms, programs, and oral presentations 2e. Draft committee bylaws for City Council review 1 a. MT: Twice a year 1 a. County Age Well, and host on a website AARP 1 b. ST: On -going 1 b. City Mngrs. Office 1 c. MT: By mid-2022 2a. ST: On -going 2b. MT: By close of 2022 2c. ST: On -going 2d. ST: On -going 2e. MT: By close of 2022 1 c. City Mngrs. Office, AARP 2a. County Age Well 2b. County Age Well, Comm. Services 2c. City staff 2d. City staff 2e. City Mngrs. office 7 V x!pueddy 'ON TUOWLIO TV w co 0 0 w cn cn z 0 T CD c+ Goal 4.2 Increase social connections to reduce social isolation. 1. Build neighborhood interactions and connectivity. a. Mobilize schools and the faith -based community to increase activities and events available to residents of all ages. 1 a. Create a specific school -based contact to help coordinate communication between the City and the NCSD b. Streamline the neighborhood block party (temporary use 1 b. Evaluate use of permit for block permit) process to facilitate community connections parties and promote availability and within the neighborhood setting. ease of process to obtain a permit 2. Combat isolation through citywide programming. a. Establish a City department and/or staff member to design and lead an isolation outreach team. b. Conduct an assessment of the residents who are over the age of 60 and live alone, as well as their contact information and where these residents reside. c. Organize a "get to know your neighbor" program that includes a city -supplied coroplast (campaign -like) sign that neighbors can request; signs can be placed in front yards, doors, or windows and says "Hello, neighbor, I'm [enter family or individual name]." d. Create a conversation call -in number that residents can call for non -emergency reasons to speak with a volunteer and have a friendly conversation. 2a. Identify a department and/or staff member and create a draft strategy for isolation outreach 2b. Create assessment and maintain list 2c. Design a sign and seek funding for producing sign at no cost to residents; promote availability of signage 2d. Create a call -in number and a volunteer schedule; promote program through social media and direct mailers to senior living facilities 1 a. MT: On -going 1 a. Communication Coordinator, School PTAs, Interfaith partners, Live Well 1 b. MT: By mid-2022 (always 1 b. Comm. promoting COVID-19 Development restrictions as they exist) 2a. ST: On -going 2b. ST: On -going 2c. MT: By close of 2022 2d. ST: By close of 2021 2a. Isolation team lead(s) 2b. Isolation teamlead(s) 2c. Comm. Services, Isolation teamlead(s) 2d. Comm. Services, Isolation teamlead(s), senior living facilities 8 a• z v 0 - Goal 5.1 — Provide safe, affordable housing options to allow for all residents to age in place. Jational City Age -Friendly Action Plan: Housing ctives and Specific Action Metrics/D able e (A quantifia a - Short ) < 1 hat is used ium ) =2 D 0 T 0 D 0 0 Co i7L Jo ti9 abed Implementation Partners 1. Inform the public on the progress of the Housing Element that relates directly to older adults' concerns. a. Provide written and verbal reports on the progress at the 1 a. Report and presentation Parks, Recreation, & Senior Citizens Advisory Board and City Council. b. Adopt the Accessory Dwelling Unit (ADU) Ordinance and 1 b. Pass ordinance at City Council Permit -Ready Program and provide a citywide announcement about the program's details. c. Adopt the Inclusionary Housing Ordinance and provide 1 c. Pass ordinance at City Council a citywide announcement about the details of the program. 1 a. ST: Quarterly 1 b. ST: By end of 2021 1 c. ST: By end of 2021 2. Implement strategies to protect the comfort and safety of all residents in neighborhoods. a. Promote the Crime -Free Multi -Housing (CFMH) program 2a. Host link on City's website 2a. ST: On -going to citywide apartment complexes and living facilities. b. Consider a Crime Prevention Through Environmental 2b. Develop program strategy 2b. LT: By 2024 Design (CPTED) walk audit program with housing property managers and the National City Police Department. c. Work with National City Police and private, multi -family 2c. Develop program strategy 2c. LT: By 2024 housing developments to create a neighborhood watch program in every neighborhood. d. Work with developers to increase the number of units 2d. Develop educational material for 2d. MT: By 2022 with zero -entry doorways, first -floor bedrooms, and developers wider doorways. 9 la. Comm. Services, PR&SCAB, Housing 1 b. City Mngrs. Office, Housing 1 c. City Mng rs. Office, Housing 2a. City Mngrs. Office, NCPD 2b. City Mngrs. Office, NCPD 2c. NCPD, housing managers, Housing 2d. Housing 'ON 11.10uay0eTiV z cj 0 0 v n > to rp CD c► w 3. Promote National City to be a community where people of all ages and backgrounds can live and thrive. a. Provide first-time homeowner workshops to compliment the 2021 - 2029 Housing Element's First -Time Homebuyer Program. b. Consider home modification grants to accommodate modifications for aging and multi -family housing options, as well as building micro -units and ADUs. la. Multilingual workshops, offered in -person and virtual 1 b. Evaluate grant availability and document funding options 1 a. LT: Quarterly 1 b. ST: By middle of 2022 la. City Mngrs. Office, Housing 1 b. City Mngrs. Office, Housing Goal 5.2 Grow the affordable housing stock in National City and expand the alternative living options. 1. Provide more education about affordable housing strategies. a. Work with the National City Housing Authority and other social service agencies to offer information sessions on how to apply for housing resources such as the Section 8 Housing Choice Voucher Program. b. Increase awareness about implementing Accessory Dwelling Units (ADUs) through resource development and multilingual guidance about the permitting process. c. Develop an ADU handbook, similar to the City of San Diego, and include pre -approved ADU plans that residents can use to expedite the permitting process. d. Consider additional intergenerational housing options, similar to Kimball Highland, where families and community members can live together and support living and care needs. 1a. Multilingual workshops, offered in -person and virtual 1 b. Workshops with City staff, ADU Experts, and AARP and resource materials lc. Develop handbook and present to City Council ld. Assess housing projects planned For the next five (5) years and feasibility of integrating elements similar to Kimball Highland la. LT: Twice a year lb. LT: Twice a year lc. LT: By end of 2023 1 d. MT: By 2022 1 a. City Mngrs. Office, Housing 1 b. City Mngrs. Office, Housing, ADU consultant, AARP 1 c. City Mngrs. Office, Housing 1d. Housing 10 c► .p z 0 n D (SD 0 T rD 0 D 0 0 0 i7L Jo 99 abed 2. Increase the availability of transit -oriented development and housing options within walking distance to community resources. a. Encourage the development of older adult housing and affordable units within a 10-minute walk of major transit hubs and parks. b. Encourage the implementation of neighborhood businesses within a 10-minute walk of every home. c. Consider a zoning overlay to allow markets/restaurants to exist within a 10-minute walk of every home. d. Promote National City Connect through the mobile application and Facebookas a communication tool to share neighborhood housing and walkability concerns. (Cross-reference with Transportation and Community Information) 2a. Draft an incentives program to 2a. MT: By 2022 share with City Council 2b. Draft an incentives program to 2b. MT: By 2022 share with City Council 2c. Conduct a feasibility study 2c. LT: by 2023 2d. Create educational materials to host at the Library, MLK, Kimball Community Center, and the City's website 11 2d. ST: By end of 2021 2a. Housing, Comm. Development 2b. Housing, Comm. Development 2c. Comm. Development, Housing 2d. City Mngrs. Office 'ON 11.10uayaMTb 0 n T CD a+ National City Age -Friendly Action Plan: Transportation Metrics/Deliverable Timeline Objectives and Specific Action Steps (A quantifiable measure Short Term (ST) < 1 yr Implementation that is used to assess the Medium Term (MT) = 2 -3 yrs Partners success of the action) Long Term (LT) > 3+ yrs Goal 6.1 Provide a greater opportunity for the community to become involved in active transportation planning and the development of improvements. 1. Increase education and opportunities for public participation in transportation planning. a. Consider modifying the "Traffic Safety Commission" to be renamed the "Mobility Commission" and dedicating at least one (1) seat on the traffic commission specifically for a bicycle/pedestrian representative. b. Maintain an up-to-date National City bike map online so that residents can interact with the map by toggling layers on and off, and updates can be made more efficiently. c. Provide education about National City Connect to report an infrastructure issue. 2. Inform the public on the Circulation Element's progress that relates directly to older adults' concerns. a. Provide written and verbal reports on the progress at the Parks, Recreation, & Senior Citizens Advisory Board, Traffic Safety Commission, and City Council. 3. Establish a communication strategy to advertise transportation -related work. a. Maintain the Capital Improvement Program Dashboard on the Engineering & Public Works website so that residents can easily identify transportation -related project updates. 1 a. Draft language for the new position to share with City Council 1 b. Update map quarterly, or as necessary 1 c. Conduct a social media campaign and send a mailer about how to use the platform 2a. Report and Presentation 3a. Update map quarterly, or as necessary 1 a. MT: By 2022 1 b. ST: On -going 1 c. ST: On -going 2a. ST: Quarterly 3a. ST: On -going 1 a. City Mngrs. Office, Engineering/ PW 1 b. Engineering/ PW 1c. Engineering/ PW, City Mngrs. Office 2a. Comm. Services, PR&SCAB, Housing 3a. Engineering/ PW 12 o% Goal 6.2 Create a safe and comfortable travel experience for all transportation types and for all ages and abilities. CC) CD 0 1. Increase City-wide bicycle ridership by providing safe, maintained, and well-connected bicycle facilities throughout the City. a. Evaluate the feasibility of providing more Class IV facilities to increase the percentage of roadways that provide separation from vehicular traffic. b. Prioritize bicycle improvements in future transportation infrastructure projects. c. Consider bicycle signal detection at intersection crossings to recognize bicyclists without a vehicle present. 2. Create a more accessible and safe public transportation experience for all residents. a. Provide multilingual public transportation educational programs that residents can access in -person and online. b. Advertise the MTS senior discount services at Vons and Albertsons c. Work with MTS to provide more bus service lines and more frequent service in transportation gap areas. d. Consider applying for CIP funding to create a Pedestrian Master Plan with all abilities in mind. e. Ensure all crossing areas have ADA-compliant curb cuts. f. Pass a Vision Zero resolution and make a commitment to eliminate all traffic -related injuries and fatalities in National City. 1 a. For all new and retrofit transportation projects 1 b. For all new and retrofit transportation projects 1 c. For all new and retrofit Signalized intersection projects 2a. Partner with MTS to offer classes virtual and in -person 2b. Promote on social media, e-newsletters, and direct ma ilers 2c. Have meeting with MTS to review service area needs 2d. Pursue grant funding 2e. Identify current conditions and apply improvements during new and retrofit transportation projects 2f. Create resolution and present to City Council 1 a. ST: On -going 1 b. ST: On -going 1c. ST: On -going 2a. MT: On -going 2b. MT: By 2022 2c. MT: By 2022 2d. ST: On -going 2e. MT: On -going 2f. LT: By 2023 1a. Engineering/ PW 1 b. Engineering/ PW 1c. Engineering/ PW 2a. MTS, Comm. Services 2b. City Mngrs. Office, MTS 2c. MTS, Engineering/PW 2d. Engineering/ PW 2e. Engineering/ PW 2f. City Mngrs. Office, Engineering/ PW 13 75 m 0 Q X D 'oN luewg0e14b 3. Enforce the speeds and behaviors for all roadway users. a. Evaluate the location and need for bicycle racks and scooter parking to reduce sidewalk obstacles. b. Make sure all traffic signs and roadway paint are clean and visible for vehicles to see and abide by. c. Evaluate the location of existing audible crossing mechanisms and install additional devices at intersections throughout the City. d. Conduct a street lighting audit in neighborhoods to identify areas that could be better lighted for walking and biking at night. e. Establish adequate and safe crossing times for pedestrians. 4. Apply traffic calming measures to reduce traffic speeds and improve the pedestrian experience. a. Consider the implementation of continental crosswalks near parks, public facilities, and schools. b. Consider a pedestrian crossing lead phase on roads with high - pedestrian volumes and over 35 mph. 3a. Create a location list 3b. Create and implement a maintenance strategy 3c. Create a location list and installation strategy 3d. Create an audit report for each neighborhood 3e. Conduct a timing audit for all intersections 4a. Internal evaluation and creation of a location list 4b. Create a location list and installation strategy 3a. MT: By 2022 3b. MT: By 2022 3c. MT: By 2022 3d. LT: Annually, one neighborhood per year 3e. LT: Annually, one neighborhood per year 4a. LT: By 2023 4b. MT: By 2022 3a. Engineering/ PW 3b. Engineering/ PW 3c. Engineering/ PW 3d. Engineering/ PW, Comm. Services 3e. Engineering/ PW 4a. Engineering/PW 4b. Engineering/ PW Goal 6.3 Increase information and education about transportation options. 1. Provide more transportation -specific education through workshops and informational strategies. a. Partner with the County and AARP to promote publicly available workshops and conferences that provide educational resources about regional transportation. b. Create a fact sheet for the National City webpage that provides a list of locally -available transportation options, how/where they function, and where to learn more about these options. c. Provide information about driver education/refresher courses and current state and Department of Motor Vehicle (DMV) laws and programs. la. Create an event list and promote through communication channels 1 b. Publish digital and print resources hosted at the Library and Kimball Community Center lc. Publish digital and print resources hosted at the Library and Kimball Community Center 1 a. ST: On -going 1 b. ST: On -Going 1 c. ST: On -going la. Engineering/ PW, City Mngrs. Office 1 b. Engineering/ PW, City Mngrs. Office, Library lc. Engineering/ PW, City Mngrs. Office, Library 14 03 National City Age -Friendly Action Plan: Health & Wellness 171 0 CO cD 0 0 Metrics/Deliverable Timeline Objectives and Specific Action Steps (A quantifiable measure Short Term (ST) < 1 yr Implementation that is used to assess the Medium Term (MT) = 2 -3 yrs Partners success of the action) Long Term (LT) > 3+ yrs Goal 7.1 Review current health conditions for National City populations to identify areas of concern. 1. Assess health -related data and make health information available to residents. a. Maintain an up-to-date record of available data from local and regional data sources (e.g., San Diego HHSA Live Well, San Diego Health Connect, and 2-1-1) to best support National City residents. b. Maintain the Coronavirus (COVID-19) webpage on the la. Create a shared document that can be updated with current resources 1 b. Add latest HHSA/City/CDC short- 1 a. LT: Created by 2023 and maintained on -going 1 b. ST: Review webpage 1 a. City staff, County Live Well, health providers 1 b. City staff, HHSA, National City website and update when appropriate with health -related information that is up-to-date and accessible. c. Consider creating a "health report" that highlights term and long-term information lc. Pull medical calls to evaluate and monthly for updates, or as needed 1 c. LT: Pull files and assess health providers 1 c. Fire, NCPD National City populations' health, health trends, and create a summary assessment of annually (pending City Attorney impacts on wellness. trends between years permission) d. Use print, media, and electronic media for multilingual communication regarding health and wellness activities. ld. Develop multilingual health materials 1 d. ST: By close of 2021 and On -going 1 d. Comm. Services, County Live Well 2. Inform the public on the Health and Environmental Justice Element progress that relates directly to older adults' concerns. a. Provide written and verbal reports on the progress at the Parks, Recreation, & Senior Citizens Advisory Board and City Council. b. Develop a strategic plan for updating the Health and 2a. Report and presentation 2b. Develop draft strategy with draft 2a. ST: Quarterly 2b. LT: By 2024, in parallel 2a. Comm. Services, PR&SCAB, Housing 2b. City staff Environmental Justice Element to include specific details about older adults, persons with disabilities, and the impacts of COVID-19, specifically for persons of color and older adults. goals and policies for internal review with EJ Element update 15 CD 0 Q X 7 'ON Tuewyoenb 99C 10 sEC z 0 0 v n D cQ CD T r 3. Improve access to health facilities and programs. a. Evaluate sidewalk conditions within Yz mile of all healthcare facilities, living facilities, and public facilities (i.e., parks and buildings) to improve residents' walkability conditions to access health -related resources. b. Consider an intra-city vehicle service for older adult residents, similar to La Mesa's Rides4Neighbors program, to improve safety and access to health appointments and necessity trips without the need for a private vehicle (Cross-reference with Transportation). c. Explore funding opportunities to provide free and accessible outdoor fitness equipment in parks near senior populations. 3a. Conduct an internal assessment and promote National City Connect to report issues 3b. Evaluate feasibility of program for operation and funding 3c. Seek funding sources 3a. MT: Complete internal assessment by close of 2022 and promote NC Connect On -going 3b. MT: By 2022 3c. ST: On -going 3a. Engineering/ PW, Housing, Volunteers 3b. Engineering/ PW, City Mngrs. Office 3c. Comm. Services, Housing Goal 7.2 Provide health -related programs to expand upon the educational health resources available in National City. 1. Provide workshops and classes on healthy lifestyle living, eating, exercise, and mental health. a. Work with local health partners to provide courses on exercise, healthy eating, and preventive care. b. Offer free or reduced -priced classes and programs at the Kimball Senior Center and at additional locations across the City to increase accessibility. c. Promote the Kitchenistas Program in National City to residents of all ages to raise awareness around healthy eating and the availability of this program la. Create a health partners stakeholder group 1 b. Evaluate funding allocations to reduce activity fees 1 c. Social media and print media promotion 16 1 a. MT: Twice a year, Meet with stakeholder group 1 b. ST: On -going lc. ST: On going 1 a. City Mngrs. Office, County, health providers 1 b. Comm. Services 1 c. City Mngrs. Office, Kitchenistas C) 3 CD 2. Raise awareness around mental health and the importance of socialization. a. Offer a workshop series that specializes in mental health and how to help ourselves and those around you 2a. Invite expert for training 2a. MT: Twice a year 2a. Mental health professional, HHSA, AARP b. Pilot a pen pal program with the National City School 2b. Consult the school district and 2b. MT: By 2022 2b. Housing, Comm. District that partners students with older adults living in care facilities identify a class and senior center to pilot this program Services c. Work with A Reason to Survive (ART) and the Public Art 2c. Set-up standing meetings 2c. ST: By close of 2021 2c. ART, PAC, City staff Committee to offer intergenerational art programs that bring residents of all ages together d. Provide training for City staff about mental health awareness and how to identify signs of depression and isolation e. Consider a phone tree program that connects older adults who live alone with other residents to increase socialization and establish a community -based emergency contact system 2d. Invite expert for training 2e. Create and promote program that residents can opted into 2d. ST: Annually 2e. MT: By mid-2022 2d. Mental health professional, HHSA 2e. Comm. Services, older adult facilities, NCPD VI Jo ZL abed 17 'ON TUeWL. aeTTV w .p 0 0 w cn cn Attachment No. 341 of 355 This page is intentionally left blank Page 73 of 74 Attachment No. 342 of 355 Page 74 of 74 343 of 355 RESOLUTION NO. 2021 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA ADOPTING THE AGE -FRIENDLY NATIONAL CITY ACTION PLAN WHEREAS, the City of National City ("City") committed to becoming a community for all age groups and demographics; and WHEREAS, in 2019, City launched the Age -Friendly National City Action Plan ("Action Plan") Project through the American Association of Retired Persons ("AARP") Livable Communities Initiative, with the support from the San Diego Foundation Age - Friendly Communities Program; and WHEREAS, this initiative is an affiliate of the World Health Organization ("WHO") Global Network of the Age -Friendly States and Communities, an international effort launched in 2006 to help cities prepare for their growing population of older adults; and WHEREAS, the WHO's Age -friendly Cities Guide identifies core characteristics of an age -friendly city in Eight Domains of Livability: Outdoor Space and Buildings; Transportation; Housing; Social Participation; Respect and Social Inclusion; Civic Participation and Employment; Communication and Information; and Community Support and Health Services; and WHEREAS, the City completed the community -wide Action Plan, which outlines strategies and solutions, based on input from the community in the area of Outdoor Space and Buildings; Social and Civic Participation; Community Information; Respect and Social Inclusion; Housing; Transportation; and Health and Wellness; and WHEREAS, the Action Plan was drafted based on input from the community, stakeholders, and City staff to ensure the Action Plan encapsulates the community's needs and feedback to set a framework to inform decisions for additional planning; and WHEREAS, the Action Plan is consistent with other City policy plans, including the General Plan, Housing Element, Kimball Highland Master Plan, National City Downtown Specific Plan, and National City Capital Improvement Projects. It includes goals and actions steps to work towards achieving over the next three to five years; and WHEREAS, City staff recommends that City Council adopt the City's Age -Friendly National City Action Plan. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1: Adopts the Age -Friendly National City Action Plan. 344 of 355 Resolution No. 2021 — Page Two Section 2: The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolution. PASSED and ADOPTED this 17th day of August, 2021. ATTEST: Luz Molina, City Clerk APPROVED AS TO FORM: Charles E. Bell Jr., City Attorney Alejandra Sotelo-Solis, Mayor 2 345 of 355 The following page(s) contain the backup material for Agenda Item: Report on the Balanced Plan, the Maritime Clean Air Strategy (MCAS), and other Port District matters related to National City. Staff recommends sending the attached letter to the San Diego Board of Port Commissioners (BPC) to make a formal request for American Rescue Plan Act (ARPA) funds to support the Balanced Plan and MCAS. (City Manager) Please scroll down to view the backup material. CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT 346 of 355 MEETING DATE: August 17, 2021 AGENDA ITEM NO. ITEM TITLE: Report on the Balanced Plan, the Maritime Clean Air Strategy (MCAS), and other Port District matters related to National City. staff recommends sending the attached latter to the San Diego Board of Port Commissioners (BPC) to make a formal request for American Rescue Plan Act (ARPA) funds to support the Balanced Plan and MCAS. (City Manager) PREPARED BY: Brad Raulston DEPARTMENT: PHONE: 619-336-4256 APPROVED BY: EXPLANATION: The City and the Port District have been working together for the past 15 years to enhance equity in National City. The attached timeline chronicles these efforts with six guiding principles and the idea of a "win -win -win" approach, defined as benefits for the Port District, the City, and the Portside Communities, like the Westside of National City, that are negatively impacted by industrial operations. All public agencies are recovering from the pandemic and the federal stimulus funds must be prioritized based on need and eligibility. Portside Communities have been disproportionately affected by COVID-19 due to historic environmental justice and social equity issues. Most of National City falls within a Qualified Census Tract (QCT). Communities within QCTs can use ARPA funding to provide programs and services that promote healthy childhood environments, build stronger neighborhoods and communities, and create park projects that address health disparities. ARPA► allows the Port District to invest in the Balanced Plan and MCAS so these important efforts can be realized. National City is requesting the Port District allocate million of ARPA funds to fund public improvements related to the Balanced Plan and $25 million to MCAS efforts. FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: N/A ENVIRONMENTAL REVIEW: NIA ORDINANCE: INTRODUCTION: FINAL ADOPTION: Fi nance MIS STAFF RECOMMENDATION: City Council agrees to sign the attached letter and forward to BPC for consideration at their August 23 public workshop and to continue working collaboratively with the Port District to achieve our common goals. BOARD f COMMISSIO►N RECOMMENDATION: N/A ATTACHMENTS: Exhibit,A— Letter to the San Diego Port District Board of Port Commissioners Exhibit B — Timeline CALIFORNIA' August 18, 2021 San Diego Port District Board of Port Commissioners 3165 Pacific Highway San Diego, CA 92101 Board of Port Commissioners: %f'IONA.L er uizaf' IlvcORpORATEn 1 The City Council of National City respectfully requests the San Diego Unified Port District (Port District) prioritize American Rescue Plan Act (ARPA) funding for National City's Balanced Plan and offset environmental impacts to communities adjacent to industrial, maritime operations. National City understands that the Port District will receive 100 million of ARPA funding and host a workshop on August 23 to discuss allocating those funds. This letter serves as National City's fonnal request for its fair share of those funds. It is finally time to invest in National City's community and counterbalance the inequities of the past. --_ For decades, industrial operations on Tidelands have contributed to economic, environmental, and health equity challenges for the people of National City. Health and environmental justice issues require funding, and it is time to do the right thing with available ARPA funds. National City has recently suffered from the highest COVED-1 case rates in the region. This disproportionate effect is partly due to air quality and other environmental impacts from the Port District that negatively affect an individual's health and immune response. These impacts include much higher risks of cancer and asthma from air toxins, such as diesel particulate matter. The Port District must prioritize completing the Balanced Plan to utilize ARPA funds for required mitigation and enhancements. 'l'he Balance Plan's completion is equally essential to provide funding to implement the Maritime Clean Air Strategy CA and prioritize AlPA. funding for MCAS projects and the ongoing Maritime Industrial [ npact Fund IIF efforts. National City requests explicitly that the Port District allocate $25 million in public improvements for the Balanced Plan. In solidarity with our Barrio Logan neighbors, National City also requests that the Port District allocate an additional $20 million to MCAS projects and 5 million to MIIF for off Tidelands impacts. It is impossible to put a price tag 011 health equity, but this funding will be a step in the right direction for Portside Communities. The Balanced Plan is so critical to National City because it addresses environmental impacts and social equity, and at the same time, provides economic balance so the city has the resources to provide essential services and address impacts directly. On Tidelands, National City generates approximately 17 million in annual Port District revenue. However, National City receives only roughly 1 million in local taxes to support essential services and off -Tideland impacts. We have no funds in the city budget to address environmental and social equity efforts, and the MIIF is inadequate. This economic disparity is glaring and needs to be addressed now. 1243 National City Boulevard, National City, CA 91950-4397 619-336-4240 Fax: 19- -43 7 wv w.naticnalcityca.gov 348 of 355 Funding the public improvements for the Balanced Plan will help create economic equity by making the National City Marina District commercial projects feasible. As a result, it will generate the sales and transient occupancy taxes that other member cities currently utilize to provide essential services to their residents. National City has worked for the past two decades to find a balance that addresses ongoing impacts to its community while also working closely with the Port District to ensure shipping operations continue. Still, very little has changed outside the fences of the marine terminal. Planning studies and political deliberations don't help marginalized citizens or provide essential services. National City needs must rise to the top of the Port District's priorities, with a renewed focus and an allocation of funds that allow for real change to occur. National City understands and appreciates the Port District's important role in the region as an economic engine and environmental steward. As an agent of the States public lands, the Port District must conduct itself based on the principles of equity, sustainability, and resiliency. ational City has been a historical victim of the interpretation of these higher ideals. ARPA has provided an opportunity for the Port District to fund the long-standing policy priorities we both share. It is time to do the right thing. National City respectfully requests the Port District appropriate ARPA funds to reflect NationalCity values and its neighboring communities. Together We Can, Alejandra Sotelo-Solis Mayor Jose Rodriguez Vice Mayor Marcus Bush Councilmerber Ron Morrison Councilr•ember Mona Rios Councilinernber 349 of 355 Robert "Dukie" Va!derrarna appointed to the Board of the Port Commission (December 2004) National City City Council to the Board of the Port Commission who served for 12 years. (NCCC) appoints Robert "Dukie" Valderrama (BPC) replacing Jess Van Deventer NCCC Sent Letter to the BPC (May 5, 2005) NCCC sent a letter to the BPC including funding a land use Port property adjacent to to include public facilities, requesting consideration of six items, study of higher and complimentary use of the Marina, Aquatic Center and Pepper Park recreation and retail, as well as jobs. Board of Port Commissioners agreed to explore the feasibility of issuing a RFPfRFQ for Marina District (December 5, 2005) The following guiding principles ■ Protection of maritime • Enhancement of the • Environmental compliance; • Building of public compatible with the Center projects; ■ Demonstration of ■ Public participation were agreed upon by the City and Port: uses; Working Waterfront group effort; amenities/visitor serving development Marina, Marina Gateway and Aquatic financial benefit to the Port and City; and with the City. Joint Planning Area Discussion (January 2006) A series of stakeholder meetings Environmental Health Coalition, to discuss a process for considering redevelopment within the between the Working Waterfront, Labor, the Port and the City were held land uses and potential "Joint. Planning Area". Capital Development Budget (March 7, 2006) BPC adopted the 200E-212 high priority project to study could improve efficiency of efficient use of the waterfront. Capital Development Budget including a feasibility of an inventory facility which the Pasha import operation and allow more Bayshore Bikeway Plan (March 2006) SANDAL publishes the Bayshore Bikeway Plan that includes a proposed bike path along Tidelands Avenue from Bay Marina Drive and east along 32nd Street connecting to an existing segment of the bikeway. Presentation of the Final draft Maritime Business Plan (July 10, 2007) A presentation of the final the BPC. The Plan did not redevelopment of areas above draft Maritime Business Plan was made to recognize the desires of National City for the mean high tideline. Economic Impact Report (September 11, 2007) National City Mayor Ron Morrison Impact Report to the Port ■ National City's vested of the total San Diego ■ National City received revenues generated ■ National City ranked in property tax revenues = The Port received City tidelands while municipal revenues; presented findings on the Economic Commission. Key findings included: interest in Port tidelands is 12-perccent tidelands area; only 2.6-percent of the total municipal on Port tidelands; fourth out of the five Port member cities generated from Port tidelands; $12.2 million in lease revenues from National the City only received $1.1 million in Page 1of5 350 of 355 Pier 32 Marina opened (June 2008) The Port spent $8 million to dredge the boat slips, and Pier 32 Marina Group spent about $10 million to build the project June Transition Zone and Distribution Zone approved by BPC and NCCC (April 1- 10, 2008) NCCC approved language and a map for a Transition Zone and a Distribution Zone, requested andendorsed by the Working Waterfront, BPC approved the Transition Zone and Distribution Zone Marina District Vision Plan (March -June 2009) BPC and the NCCC agree to co -fund a vision plan and begin RFQ,P to hire consultant team and Project Design Consultants is hired to lead "Marina District Vision Plan". Sullivan Group Market Study (October 8, 2009) Proposed land use changes on four parcels Stakeholder Meetings (20092010) Many public workshops and stakeholder meetings are conducted as the plan is created. GB Capital Holdings and Pasha attend a majority of those meetings. National City Bayfront Marina District Vision (2011) Plan The Vision Plan aims to protect land use recommendations. The aim is to protect maritime uses; enhance the working waterfront; increase public access to the waterfront; provide additional public amenities; establish visitor serving uses; develop a plan that is financially feasible and provides a fiscal benefit to both the Port and the City. National City General Plan (June 2011) Sets citywide goals and policies City Council Adopts District Vision Plan (January 10, 2012) Marina A Down -scaled vision is adopted by BPC and 20 acre focus ' established. BPC directs staff to work jointly with City of to issue RFC S01Q. area is National City RFCJSOIC (January 11, 2012) Marina District Vision Plan, as prepared by the independent consultant, presented to BPC. Board directs staff to issue Solo to develop up to 20 acres. SCI0 Issued (June 2012) GB Capital Holdings submits only response. PASHA Expansion Proposal (August 24, 2012) Pasha submits an unsolicited proposal to expand their operation onto the 20 acre focus area and street closures. The proposal is an amendment to the Terminal Operator Agreement (TOA), which contemplates a potential reconfiguration of NCMT to improve efficiency. BPC reviews SOIO. Proposals (December 11, 2012) BPC meets and discusses GB and Pasha proposals and engages Mercator International tostudy maritime operations and options for Pasha's expansion proposal. Staff is directed to with GB Capital Holdings to prepare a lease option for the consideration. BPC also approves 500k from CIP to cover development costs. consider negotiate BPC pre - Mercator Report (2013) Mercator International LLC was engaged by the Port to assess rail capacity needs for the National City Marine Terminal study identifies different possible rail alignments and associated operational capacity increases. The study also finds that PASHA positioned to capture demand growth in the automotive industry. Reconfiguration of certain NCMT land areas combined land and (NCMT). The is well - production with Page 2 of 5 351 of 355 increase of railcar storage, would allow PASHA to expand its business at the terminal. NCCC Approves SQI0 (April 9, 2013) NCCC unanimously supports GB Capital Holdings SOIL proposal Summer -Pall 2013 GB and Port District negotiate unsuccessfully and never seek approval for development plan from BPC. Main areas of disagreement are cost recovery policy of the Port District and the rezoning of 7 acres of Marine Industrial land. Lot K land use change request (December 19, 2013) FY 2014-2018 Capital Improvement Project (October 27, 2014) Port response to City requests regarding expedited land December 19, 2013 use changes (Lot K) as part of Pasha proposed expansion and previous street closures to be incorporated into land replacement plan for maritime land. Port concludes land use change is more appropriate for a comprehensive planning process for the area and that previous street closures should not be incorporated into replacement plan. Board amends FY 2014-2018 Capital Improvement Project list to increase National City Adventure Center project budget by $500,000. Bayshore Bikeway update (December 9, 2014) Board directed staff to proceed with processing a Port Master Plan Amendment application for an interim Class I Bikeway (Bike Path) on Tidelands Avenue. Notice of Preparation (December 12, 2014) Public Stoping Meetings (December 18, 2014) SANDAG Forward/Regions transportation Plan (October 2015) Notice of Preparation (NOP) for Tank Farm Paving and Street Closures Project & Port Master Plan Amendment Draft EIR released by Office of Planning and Research (State Clearinghouse). Port staff held a public scoping meeting to solicit comments on the scope and content of the EIR for the Proposed Project. This plan does not propose any transportation improvements within the Marina District study area. City/Port Meeting (February 24, 2015) City/Port staff meeting included discussion of Bayshore Bikeway, Pasha proposed expansion, road closures, Mercator study, Integrated Planning, and Adventure Center. Integrated Planning and Port Master Plan Update (March 10, 2015) Notice of Completion (May 11, 2015) Bayshore Bikeway amendments (May/June 2015) Board provides direction to staff on Integrated Planning and Port Master Plan Update, including a framework for planning, an evaluation process, and an early action plan. Notice of Completion (NOC) for Addendum to Final Mitigated Negative Declaration/Initial Study for Bayshore Bikeway PMP Amendment Notice of proposed amendment of Coastal Development Permit for Bayshore Bikeway Segment 5 to allow an additional two years to commence construction; Interim Alignment of Bayshore Bikeway approval. Adoption of resolutions for Final Mitigated Negative Declaration/Initial Study and Port Master Plan Amendment. Vickerman & Associates NCMT Optimization Study (September 4, 2015) City Council votes to support the Balanced Plan The study concludes that BNSF railroad needs to be improved significantly in order to increase the efficiency of the area regarding cargo movement and domestic transportation. Examples of mitigations and enhancements are as follows: • Bayshore Bikeway interim and permanent improvements • Tidelands/Civic Center/Harbor Drive intersection mitigation Page 3 of 5 352 of 355 with mitigation and enchantments (September 2015) • Noise/Landscape • Quite Zone • Transition zone • Signage improvements • Granger Music • New band shell buffers Intersection for Hall and for proposed rail spur improvements at rail crossings trues and parking relocation other Pepper park enhancements (April Balanced Land Use Study 2016) SDUPD makes a presentation Balanced Land Use Changes recommended Balanced Land Use alignment of Bayshore directs staff to work segment 5 of Bayshore Study; Directs as Study, Tidelands Bikeway on an bikeway. on the outcome of the National City Staff to commence EIR of Land Use part of the National City Marina District Avenue Closure, permanent and other potential future projects. and MOU with SANDAG regarding interim National City Aquatic Center Summer 201+6 National City Aquatic Center Opens at Pepper Park (September Sycuan Tribal Development proposal 6, 2016) The City receives an unsolicited Development Corporation Agency's sites A&B along Bay proposal from Sycuan Tribal (STDC) for the development of the Successor Marina Drive. (February EIR Preparation Approved 21, 2017) City of National City (applicant), Pasha Automotive (applicant) and ICF Environmental Impact $603,000. (applicant), The San Diego Unified Port District. Services (applicant) , GB Capital Holdings Jones & Stokes (consultant) prepare an Report for the Balanced Plan for a total cost of First Amendment to the Agreement for EIR (October 10, 2017) Parties agree to add the Balanced Plan. $72,000 in funds for additional scope of work on infrastructure Balanced Plan Financing Plan (June 2017) EvCon Associates LLC to evaluate infrastructure cooperative Balanced was engaged financing Land by the City of National City and Port opportunities for the agencies Use Plan. National Wildlife Refuge- Sweetwater Marsh cleanup (December 5, 2017) The Engineering Evaluation/Cost records for the clean-up of National Wildlife Refuge -Sweetwater public review. Analysis reports and administrative contaminated areas at the San Diego Bay Marsh Unit are available for Granger Music Hall Feasibility Study (February 20, 2018) The study looks at the Park and to use the funding the SOUPD cost net sales Capital to relocate Granger Music Hall to Pepper proceeds of the existing land to assist in Project. Terminated Lease at Aquatic Center (March 5, 2018) A formal agreement to terminate the lease was approved by the City Council on March 5 and by the Board of Port Commissioners on March 12. NOP for EIR (December 20, 2018) The Notice of Preparation Impact Report (EIR) scoping meeting was National City Aquatic (NOP) was released held Center. and Initial Study for the Environmental on December 20, 2018. A public on January 24, 2019 at 6:00 p.m. at the The NOP and the scoping meeting Page 4 of 5 353 of 355 solicited comments from the public, agencies, organizations, and other stakeholders with regard to the scope and content of the environmental information that should be included in the EIR. The public comment period for the NOP ended on January 31, 2019. Second Amendment to agreement for Balanced Plan EIR (April 10, 2019) Parties agree to extend the term of the agreement for the balanced Plan to June 30, 2020. Maritime Clean Air Act (June 2019) Board of Port Commissioners initiates development of the MCAS. Harbor Drive Multimodal Corridor Study (February 25, 2020) The Harbor Drive Multimodal Corridor Study is a planning that examined how people use Harbor Drive, address and challenges, and identify opportunities for improvement. focused on the stretch of Harbor Drive between the Port two cargo terminals, the Tenth Avenue Marine Terminal and the National City Marine Terminal, known as San Waterfront. study existing issues The study of San Diego's in San Diego Diego's Working Port Draft (March Master Plan Update PEIR released 2020) The PMPU would describe the regulatory process and implementation for projects and the plan's relation to and compliance with the Coastal Act. National City Marina District is within the study area. Third Amendment to agreement for the Balanced Plan EIR (May 5, 2020) Parties agree to add $70,232 in funds for additional scope extend the term of the agreement to December 31, 2020. scope of work addresses additional needed analysis as comprehensive CEQA updates. The Port District agreed City's share of the costs associated with the EIR. review. of work and The amended well as to cover the USS Fire Bonhomme Richard (July 2020) $200,000 Port commitment for housing NC residents due to Navy fire. Sandy Naranjo appointed to the Board of Port Commissioners (January 3, 2021) National City City Council (NCCC) appoints Sandy Naranjo to the Board of the Port Commission (BPC) replacing Robert "Dukie" Valderrama. Pepper Workshop Park Expansion (May 6, 2021) Port held a virtual workshop to get community and stakeholder feedback on potential components/features for future Pepper Park expansion. Draft Revised MCAS (August 2021) Port releases Draft Revised Marine Clean Air Strategy review and feedback (MCAS) for public EIR and (Fall public feedback 2021) Port staff will publish the Balanced Plan EIR and request and respond to public comments. The Board will consider whether to certify the EIR and other project components within the Port's jurisdiction and decide whether to approve a PMPA. Page 5 of5 354 of 355 The following page(s) contain the backup material for Agenda Item: City Manager Report. (City Manager) Please scroll down to view the backup material. 355 of 355 Item # 08/17/21 City Manager Report (City Manager)