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Revised Draft Agenda Packet - 12-07-2021 CC HA Agenda
CALIFORNIA NATIONAL CIf l 1 3'./ INCORPORATE ALEJANDRA SOTELO-SOLIS Mayor JOSE RODRIGUEZ Vice Mayor MARCUS BUSH Councilmember RON MORRISON Councilmember MONA RIOS Councilmember 1243 National City Blvd. National City, CA 91950 619-336-4240 Meeting agendas and minutes available on the City's website at WWW.NATIONALCITYCA. GOV AGENDA OF A REGULAR MEETING - NATIONAL CITY CITY COUNCIL/ COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY ONLINE ONLY MEETING https://www.nationalcityca.gov/webcast LIVE WEBCAST COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CALIFORNIA TUESDAY, DECEMBER 7, 2021 — 6:00 PM NOTICE: The health and well-being of National City residents, visitors, and employees during the COVID-19 outbreak remains our top priority. The City of National City is coordinating with the County of San Diego Health Human Services Agency, and other agencies to take measures to monitor and reduce the spread of the novel coronavirus (COVID-19). The World Health Organization has declared the outbreak a global pandemic and local and state emergencies have been declared providing reprieve from certain public meeting laws such as the Brown Act. As a result, the City Council Meeting will occur only online to ensure the safety of City residents, employees and the communities we serve. A live webcast of the meeting may be viewed on the city's website at www.nationalcityca.gov. For Public Comments see "PUBLIC COMMENTS" section below ORDER OF BUSINESS: Public sessions of all Regular Meetings of the City Council / Community Development Commission - Housing Authority (hereafter referred to as Elected Body) begin at 6:00 p.m. on the first and third Tuesday of each month. Public Hearings begin at 6:00 p.m. unless otherwise noted. Closed Meetings begin in Open Session at 5:00 p.m. or such other time as noted, and after announcing closed session items, convenes into a Closed Meeting. If a workshop is scheduled, the subject and time of the workshop will appear on the agenda. The Mayor and Council members also sit as the Chairperson and Members of the Board of the Community Development Commission (CDC). REPORTS: All open session agenda items and reports as well as all documents and writings distributed to the Elected Body less than 72 hours prior to the meeting, are available for review on the City's website at www.nationalcityca.gov. Regular Meetings of the Elected Body are webcast and archived on the City's website at www.nationalcityca.gov. PUBLIC COMMENTS: There are multiple ways you can make sure your opinions are heard and considered by our City Council as outlined below: Submit your public comment prior to the meeting: To submit a comment in writing, email PublicComment(c�nationalcityca.gov, provide the agenda item number and title of the item in the subject line of your email. Public comments or testimony is limited to up to three (3) minutes. If the comment is not related to a specific agenda item, 1 of 483 indicate General Public Comment in the subject line. All email comments received by 4:00 p.m. on the day of the meeting will be emailed to the City Council Members and made a part of the official record. Register online and participate in live public comment during the meeting: To provide live public comment during the meeting, you must pre -register on the City's website at https://www.nationalcityca.qov/publiccomment by 4:00 p.m. on the day of the regular meeting to join the City Council Meeting. ***Please note that you do not need to pre -register to watch the meeting online, but you must pre -register if you wish to speak. Once registered, you will receive an email with a link from Zoom to join the live meeting. You can participate by phone or by computer. Please allow yourself time to log into Zoom before the start of the meeting to ensure you do not encounter any last-minute technical difficulties. ***Please note that members of the public will not be shown on video; they will be able to watch and listen and speak when called upon. Public microphones will be muted until it is your turn to comment. Each speaker is allowed up to three (3) minutes to address the City Council. Please be aware that the Mayor may limit the comments' length due to the number of persons wishing to speak or if comments become repetitious or unrelated. All comments are subject to the same rules as would otherwise govern speaker comments at the meeting. Speakers are asked to be respectful and courteous. Please address your comments to the City Council as a whole and avoid personal attacks against members of the public, City Council, and city staff. Questions about public comment or City Council protocols? Please contact the City Clerk's Office at (619) 336-4228 or via email at Clerk(c�nationalcityca.gov. INTERPRETATION SERVICES: To use the Zoom interpretation feature you must first Pre -Register on Zoom. Once logged into Zoom to use the interpretation feature, please scroll to the bottom of the Zoom screen (where the meeting controls are), click on the interpretation icon (world), and select English as your language. If you are joining using the Zoom mobile app (cell phone, tablet, etc.), please press the ellipsis (...), then Interpretation, and then choose your language. WRITTEN AGENDA: With limited exceptions, the Elected Body may take action only upon items appearing on the written agenda. Items not appearing on the agenda must be brought back on a subsequent agenda unless they are of a demonstrated emergency or urgent nature, and the need to take action on such items arose after the agenda was posted. CONSENT CALENDAR: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. Upon request, this agenda can be made available in appropriate alternative formats to persons with a disability in compliance with the Americans with Disabilities Act. Please 2 of 483 contact the City Clerk's Office at (619) 336-4228 to request a disability -related modification or accommodation. Notification 24-hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AVISO: La salud y el bienestar de los residentes, visitantes y empleados de National City durante el brote de COVID-19 sigue siendo nuestra maxima prioridad. El Ayuntamiento de la Ciudad de National City se esta coordinando con la Agencia de Salud y Servicios Humanos del Condado de San Diego y otras agencias para tomar medidas con el fin de monitorear y reducir la propagacion del nuevo coronavirus (COVID-19). La Organizacion Mundial de la Salud declaro el brote como una pandemic global y se han manifestado emergencias locales y estatales que resultan en la suspension de ciertas leyes de reuniones publicas, tal como la Ley Brown. Como resultado de ello, la junta del Concejo Municipal del Ayuntamiento se Ilevara a cabo solamente en linea para garantizar la seguridad de los residentes, empleados y comunidades locales que atendemos. Se podra ver una transmision en vivo de la junta en el sitio web del Ayuntamiento en www.nationalcityca.gov. Para comentarios publicos, vea la seccion "COMENTARIOS PUBLICOS" mas adelante. ORDEN DEL DIA: Las sesiones publicas de todas las juntas ordinarias del Concejo Municipal/Comision de Desarrollo Comunitario - Autoridad de Vivienda (en to sucesivo denominado Organo Electo) inician a las 6:00 p.m. el primer y tercer martes de cada mes. Las audiencias publicas inician a las 6:00 p.m., a menos que se indique to contrario. Las juntas cerradas inician en sesion abierta a las 5:00 p.m. o en cualquier otro momento que se indique, y tras anunciar los temas de la sesion cerrada, la junta se realiza como sesion cerrada. Si se programa una reunion de discusion y analisis, el tema y la hora de la misma apareceran en la agenda. La Alcaldesa y los Concejales se reunen por igual que el Presidente y los integrantes del Consejo de la Comision de Desarrollo Comunitario. INFORMES: Todos los temas e informes de la agenda de la sesion abierta, asi como todos los documentos y escritos entregados al Organo Electo menos de 72 horas antes de la sesion, apareceran en el sitio web del Ayuntamiento. Las juntas ordinarias del Organo Electo se transmiten por Internet y se archivan en el sitio web del Ayuntamiento en www. nationalcityca.gov. COMENTARIOS PUBLICOS: Hay varias formas en las que puede asegurarse de que sus opiniones sean escuchadas y consideradas por nuestro Concejo Municipal como se describe a continuacion: Envie su comentario publico antes de la sesion: Para enviar un comentario por escrito, envie un correo electronico a PublicCommentnationalcityca.qov, proporcione el numero del tema o asunto de la agenda y el titulo del tema o asunto en la linea de asunto de su correo electronico. Los comentarios o testimonios publicos se limitan a tres (3) minutos. Si el comentario no se relaciona con un tema o asunto especifico de la agenda, indique Comentario Publico General en la linea de asunto. Todos los comentarios por correo electronico recibidos antes de las 4:00 p.m. del dia de la sesion se enviaran por correo electronico a los miembros del Concejo Municipal y formaran parte del acta oficial. Registrese en linea y participe en los comentarios publicos en vivo durante la sesion: Para proporcionar comentarios publicos en vivo durante la sesion, debe registrarse previamente en el sitio web del Ayuntamiento en 3 of 483 https://www.nationalcityca.qov/publiccomment antes de las 4:00 p.m. del dia de la junta ordinaria para incorporarse a la sesion del Concejo Municipal. ***Tenga presente que no necesita registrarse previamente para ver la sesion en linea, pero debe registrarse previamente si desea hablar. Una vez registrado, recibira un correo electronico con un enlace de Zoom para integrarse a la sesion en vivo. Puede participar por telefono o por computadora. Tomese el tiempo necesario para iniciar la reunion en Zoom antes del inicio de la sesion para asegurarse de no encontrar dificultades tecnicas de ultimo momento. ***Tenga presente que las personas del publico no se mostraran en video; podran observar, escuchar y hablar cuando se les solicite. Los microfonos publicos se silenciaran hasta que sea su turno de comentar. Cada orador tiene hasta tres (3) minutos para dirigirse al Concejo Municipal. Tenga en cuenta que la Alcaldesa puede limitar la extension de los comentarios debido a la cantidad de personas que deseen hablar o si los comentarios se vuelven repetitivos o no relacionados. Todos los comentarios estan sujetos a las mismas reglas que de otro modo regirian los comentarios de los oradores en la sesion. Se pide a los oradores que sean respetuosos y corteses. Dirija sus comentarios al Concejo Municipal en su conjunto y evite ataques personales contra personas del publico, el Concejo Municipal y el personal del Ayuntamiento. ,Preguntas sobre comentarios publicos o protocolos del Concejo Municipal? Comunrquese con la Oficina de la Secretaria del Ayuntamiento al telefono (619) 336-4228, o por correo electronico a Clerk(nationalcityca.gov. SERVICIO DE INTERPRETACION: Para utilizar la funcion de interpretacion zoom primero debe registrarse previamente en el sitio web de Zoom. Una vez que haya iniciado sesion en zoom para utilizar la funcion de interpretacion, favor de desplazarse a la parte inferior de la pantalla de Zoom (donde aparecen los controles). Naga clic en el icono de interpretacion (globo terraqueo), y seleccione "Spanish" (espanol). Si esta utilizando la aplicacion movil de Zoom (celular, tableta, etc.), presione los puntos suspensivos (...), luego "interpretation" y luego el idioma. AGENDA ESCRITA: Con contadas excepciones, el Organo Electo puede tomar medidas unicamente sobre los temas que aparecen en la agenda escrita. Los temas que no aparezcan en la agenda deben aparecer en una agenda subsecuente, a menos que sean de emergencia o urgencia demostrada, y la necesidad de tomar medidas sobre esos temas haya surgido despues de haber sido publicada la agenda. CALENDARIO DE CONSENTIMIENTO: Los temas del calendario de consentimiento implican cuestiones de naturaleza rutinaria o no controvertida. Todos los temas de consentimiento se adoptan mediante la aprobacion de una sola mocion del Concejo Municipal. Antes de la aprobacion, cualquier tema puede eliminarse de la parte de consentimiento de la agenda y considerarse aparte, a peticion de un concejal, individuo del personal del Ayuntamiento o persona del publico. 4 of 483 Previa solicitud, esta agenda puede estar disponible en formatos alternativos apropiados para personas con discapacidades, en observancia de la Ley de Estadounidenses con Discapacidades. Llame al telefono (619) 336-4228 de la Oficina del Secretario del Ayuntamiento para solicitar una modificacion o adaptacion de acceso relativa a la discapacidad. Notificar 24 horas antes de la sesion permitira al Ayuntamiento hacer arreglos razonables para garantizar la accesibilidad a esta junta. 5 of 483 OPEN TO THE PUBLIC A. CITY COUNCIL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG PUBLIC COMMENTS (THREE -MINUTE TIME LIMIT) PROCLAMATIONS AND CERTIFICATES AWARDS AND RECOGNITIONS PRESENTATIONS (FIVE-MINUTE TIME LIMIT) 1. Micro Enterprise Home Kitchen Operations (MEHKOs) Implementation. (Heather Buonomo and Ryan Johnson, San Diego County Department of Environmental Health and Quality). 2. Juvenile Diversion Program and The Cultural App Presentation. (City Attorney) INTERVIEWS / APPOINTMENTS 3. Selection of Vice -Mayor. (City Clerk) 4. Appointments: Appointments to Regional Boards and Committees for Outside Agencies. (City Clerk) 5. Appointment to Regional Board: San Diego Community Power (SDCP) Joint Powers Authority (JPA) Board. (City Clerk) 6. Appointments City Boards, Commissions, and Committees - Mayoral Appointments. (City Clerk) 7. Appointments City Boards, Commissions, and Committees - City Council Appointments. (City Clerk) REGIONAL BOARDS AND COMMITTEE REPORTS (FIVE-MINUTE TIME LIMIT) CONSENT CALENDAR 8. Motion of the City Council of the City of National City, California approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such 6 of 483 Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) 9. Approval of Meeting Minutes: CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY: Virtual Regular Meeting: October 19, 2021; SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: Virtual Special Closed Session Meeting: October 19, 2021; and SPECIAL MEETING OF THE AMERICAN RESCUE PLAN ACT (ARPA) WORKSHOP: Virtual Special Closed Session Meeting: October 19, 2021. (City Clerk) 10. Resolution of the City Council of the City of National City declaring findings to continue teleconference meetings to January 6, 2022, as required by AB 361. (City Clerk) 11. Resolution of the City Council of the City of National City, California authorizing the acceptance of Library Services and Technology Act (LSTA) funds from the California State Library in the amount of $60,000 to cover the costs associated with the Community Connections Grant Project and authorizing the establishment of a Library Grants Fund appropriation of $60,000 and corresponding revenue budget. (Library and Community Services) 12. Resolution of the City Council of the City of National City authorizing the City Manager to execute a Consent to Assignment and Assumption of Lease from American Digital Outdoor, L.P., a California limited partnership, to Clear Channel Outdoor, LLC, a Delaware limited liability company, for the digital billboard located on City property along 1-5 at the end of the 30th Street cul- de-sac. (Housing Authority) 13. Resolution of the City Council of the City of National City approving the Second Amendment to the Agreement with Man K9, Inc. (Police) 14. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #091520-DIV with Doosan Industrial Vehicle America Corp. for the purchase and build -out of one (1) Doosan G35S-7 Forklift for the Public Works Streets and Wastewater Division in a not -to -exceed amount of $44,603.07. (Engineering/Public Works) 15. Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2022 7 of 483 16. Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis for the Fire Department in a not -to -exceed amount of $201,129.30. (Engineering/Public Works) Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) 17. Resolution of the City Council of the City of National City: 1) authorizing the filing of a Proposition 68 Per Capita Program application for the El Toyon Park Playground Improvements Project in the amount of $216,033, 2) authorizing the City Manager or designee to execute the grant agreement if selected for funding; and 3) if selected for funding, approving the establishment of an Engineering Grants Fund Appropriation of $216,033 and corresponding revenue budget to allow for reimbursement of eligible project expenditures through the Per Capita Program for the El Toyon Park Playground Improvements Project. (Engineering/Public Works) 18. Resolution of the City Council of the City of National City authorizing the installation of yield control signs for the northbound and southbound traffic at the intersection of "E" Avenue and E. 20th Street in order to enhance safety at the intersection (TSC No. 2021-21). (Engineering/Public Works) 19. Resolution of the City Council of the City of National City authorizing an increase in the appropriation of American Rescue Plan Act funding to be used for City of National City employee premium pay from $900,000 to $1,340,000. (Finance) 20. Approval of the City Council of the City of National City, California: 1) to Display Artwork in the City Hall Council Chamber and 2) to Approve the Installation of Artwork by Artist Francisco Morales in the City Hall Council Chamber. (Library and Community Services) 21. Approve the Local Appointments List — Maddy Act Requirement. (City Clerk) 22. Annual Performance Evaluation for the City Attorney. (City Clerk) 23. Investment Report for the quarter ended September 30, 2021. (Finance) 24. Warrant Register #16 for the period of 10/15/21 through 10/21/21 in the amount of $1,466,352.62. (Finance) 25. Warrant Register #17 for the period of 10/22/21 through 10/28/21 in the amount of $507,904.70. (Finance) 8 of 483 26. Warrant Register #18 for the period of 10/29/21 through 11/05/21 in the amount of $2,546,521.45. (Finance) PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 27. Public Hearing and Resolution of the City Council of the City of National City establishing fees for recovery of the cost of the commercial cannabis business regulatory program development and for the cost to review and process applications for cannabis businesses. NON CONSENT RESOLUTIONS 28. Resolution of the City Council of the City of National City, California, authorizing the City Manager to enter into a new agreement between the City of National City ("City") and ARTS A Reason to Survive ("ARTS") for the maintenance and operation of the Arts Center located at 200 East 12th Street in National City for a 36 month period from January 1, 2022 to December 31, 2024 29. Resolution of the City Council of the City of National City, California adopting City Council Policy 805 entitled "Naming of City Assets and Streets." (City Manager) 30. Resolution of the City Council of the City of National City in Support of Micro Enterprise Home Kitchen Operations (MEHKOs). (City Manager) NEW BUSINESS 31. Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at a new restaurant (KeBURROS) located at 1539 East Plaza Blvd. (Applicant: Borderless Kitchens) (Case File 2021-16 CUP) (Planning) 32. Notice of Decision — Planning Commission approval of a Conditional Use Permit modification for the former South Bay Community Church located at 2400 Euclid Avenue to add a transitional housing facility. (Applicant: San Diego Rescue Mission) (Case File 2021-13 CUP) (Planning) B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY CONSENT RESOLUTIONS - HOUSING AUTHORITY PUBLIC HEARINGS: RESOLUTIONS - HOUSING AUTHORITY NON CONSENT RESOLUTIONS - HOUSING AUTHORITY NEW BUSINESS - HOUSING AUTHORITY 9 of 483 C. REPORTS STAFF REPORTS 33. City Manager Report. (City Manager) MAYOR AND CITY COUNCIL 34. Community Benefits Ad -Hoc Committee Report to City Council - Project Labor Standards and Policies (City Clerk) 35. Low Rider Ad -Hoc Committee Report to City Council CLOSED SESSION CLOSED SESSION REPORT ADJOURNMENT Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City - Tuesday - January 18, 2022 - 6:00 p.m. - Council Chambers - National City, California. 10 of 483 The following page(s) contain the backup material for Agenda Item: Micro Enterprise Home Kitchen Operations (MEHKOs) Implementation. (Heather Buonomo and Ryan Johnson, San Diego County Department of Environmental Health and Quality). Please scroll down to view the backup material. 11 of 483 Item # 12/07/21 Micro Enterprise Home Kitchen Operations (MEHKOs) Implementation Heather Buonomo and Ryan Johnson San Diego County Department of Environmental Health and Quality 12 of 483 The following page(s) contain the backup material for Agenda Item: Juvenile Diversion Program and The Cultural App Presentation. (City Attorney) Please scroll down to view the backup material. 13 of 483 Item # 012/07/21 JUVENILE DIVERSION PROGRAM AND THE CULTURAL APP PRESENTATION (City Attorney and Summer Stephan, District Attorney) 14 of 483 The following page(s) contain the backup material for Agenda Item: Selection of Vice - Mayor. (City Clerk) Please scroll down to view the backup material. 15 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Selection of Vice -Mayor (City Clerk) PREPARED BY: Shelley Chapel, Deputy City Clerk DEPARTMENT: City Clerk's Office PHONE: 619-336-4228 APPROVED BY: Shelley Chapel/ EXPLANATION: On November 20, 2018, the City Council adopted City Council Policy No. 120 as the Selection of Vice - Mayor procedure. The express purpose of the policy is to provide every member of the City Council with an opportunity to serve as Vice -Mayor. Policy No. 120 provides that the selection if made on the basis of the length of time that a member has served on the City Council, and whether or not the member has previously had the opportunity to serve. The Policy provides that the position of the Vice -Mayor shall be rotated among the Councilmembers so that each Councilmember serves one (1) year as Vice -Mayor during their four (4) year term. Councilmember Bush is next in line to be considered for appointment. Previously served as Vice -Mayors: 2021 — Jose Rodriguez 2020 — Mona Rios 2019 — Ron Morrison FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: This report does not reflect financial any changes to the budget at this time. ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends the selection of Councilmember Bush as Vice -Mayor may be accomplished by approval of a motion in accordance with the Policy. BOARD / COMMISSION RECOMMENDATION: None. ATTACHMENTS: Attachment A - City Council Policy No. 120 16of4831 ATTACHMENT A CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Selection of Vice Mayor POLICY: # 120 ADOPTED: November 20, 2018 AMENDED: PURPOSE In order to provide every member of the City Council with an opportunity to serve as Vice Mayor, it is the policy of the City Council that selection be made on the basis of the length of time that a member has served on the City Council, and whether or not the member has previously had the opportunity to serve. POLICY It is the policy of the City Council of the City of National City that the position of Vice Mayor shall be rotated among the Councilmembers so that each Councilmember serves one (1) year as Vice Mayor during his/her four (4) year term. The City Council shall select the Vice Mayor in accordance with the procedure set forth herein. 1. As a general law city, selection of the Vice Mayor is governed by Sections 36801 and 34905 of the California Government Code. Section 36801 provides: The city council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number as mayor, and one of its number as mayor pro tempore. [Referred to as the "vice mayor" in National City.] Because National City has a directly elected Mayor, pursuant to Title 4, Division 2, Article 3 of the Government Code, the provisions of Section 36801 pertaining to the City Council selecting the Mayor do not apply; the Council selects only the Vice Mayor. Page 1 of 2 17 of 483 ATTACHMENT A TITLE: Selection of Vice Mayor POLICY: #120 ADOPTED: November 20, 2018 AMENDED: 2. The Vice Mayor shall have the powers and duties as specified in Government Code Section 36802 which provides that the Mayor shall preside at the meetings of the City Council and that if the Mayor is absent or unable to act, the Vice Mayor has all of the powers and duties of the Mayor. 3. The term of Vice Mayor shall be for one year and, in accordance with Government Code Section 36801, selection of the Vice Mayor shall occur upon certification of the election results. For purposes of this policy, the election assumes the general election held in November and certification of the election results generally occurring in December. 4. The Vice Mayor shall be the Councilmember with the most seniority who has not been Vice Mayor in the last three consecutive years. In the event two or more Councilmembers have equal seniority and have not been Vice Mayor in the last three consecutive years, the Councilmember with the most votes in their last regular general election shall serve as Vice Mayor. 5. In the event of a vacancy on the City Council that is filled by appointment, the appointee shall not be included in the rotation for Vice Mayor during the appointed term of office. RELATED POLICY REFERENCES • California Government Code • California Elections Code Page 2 of 2 18 of 483 The following page(s) contain the backup material for Agenda Item: Appointments: Appointments to Regional Boards and Committees for Outside Agencies. (City Clerk) Please scroll down to view the backup material. 19 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Appointments: Appointments to Regional Boards and Committees for Outside Agencies (City Clerk) PREPARED BY: Shelley Chapel, MMC, Deputy City Clerk DEPARTMENT: City Clerk's Office PHONE: 619-336-4225 APPROVED BY: Shelley Chaves EXPLANATION: As per California Government Code Section 40605; In General Law Cities where the Office of Mayor is an elective official, the Mayor, with the approval of the City Council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute. Appointments for consideration for 2022: • Bayshore Bikeway Working Group — Primary and Alternate (Annual) • League of California Cities — Primary, Alternate (Annual) • Port of San Diego Public Art Committee — Community Representation (Three (3) year term) • San Diego Association of Governments (SANDAG) - Primary and Alternate (Annual) • Shoreline Preservation Working Group — Primary and Alternate (Annual) FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS No Fiscal Impact — there is no fiscal impact associated with the report. ENVIRONMENTAL REVIEW: No CEQA Exemption - This action is not subject to review under the California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Staff recommends that the Mayor appoint with City Council consensus to certain Regional Boards and Committees. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Attachment A — Regional Boards and Committees — Outside Agencies Attachment B — Resolutions 20 of 483 REGIONAL BOARDS AND COMMITTEES - OUTSIDE AGENCIES SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG) BOARD The Regional Council of Governments, which fosters cooperation on solving regional issues, such as transportation. Includes Regional Transportation Commission (RTC) Meeting. 2021 City Council Appointment: Primary: Alejandra Sotelo-Solis (Term: December 2021) Alternate: Mona Rios (Term: December 2021) Board of Directors, and additional Policy Advisory Committees(PAC): 1. Executive Committee 2. Transportation Committee 3. Regional Planning Committee 4. Borders Committee 5. Public Safety Committee *Term is annual and must be appointed by December 31. Meetings: Board Business Meeting — 4th Friday of each month at 9:00 a.m. and 2nd Friday at 9:00 a.m. Public Safety Meeting — 3rd Friday of each month at 1:00 p.m. Regional Planning Meeting — 1st Friday of each month at 12:30 p.m. Stipend: $150 Board Meetings $100 PAC Meetings $100 RTC Meetings Staff Assigned: Brad Raulston LEAGUE OF CALIFORNIA CITIES A Coalition of California Cities meeting on issues of local, regional and statewide concern. 2021 City Council Appointment: Primary: Alejandra Sotelo-Solis (Term expires: December 2021) Alternate: Mona Rios (Term expires: December 2021) Clerk Supporting: Luz Molina (Term expires: December 2021) *Annual Term Meetings: 2nd Monday of each month 11:30 — 1:00 p.m. Stipend: None. Staff Assigned: Tony Winney METROPOLITAN TRANSIT SYSTEM BOARD (MTS) Public Transportation Issues. 2021 City Council Appointment: Primary: Alejandra Sotelo-Solis (Term expires: December 2022) Alternate: Marcus Bush (Term expires: December 2022) *Term is two (2) years or end of elected term Meetings: Executive Committee — Thursdays at 9:00 a.m. Stipend: $150 Board Meeting Staff Assigned: Tony Winney REGIONAL SOLID WASTE ASSOCIATION (RSWA) A Joint Powers Authority (JPA) of the Cities of Del Mar, Encinitas, Escondido, National City, Poway, Solana Beach, and Vista. Its purpose is to address solid waste, household hazardous waste, and other environmental issues on a regional level. 2021 Mayoral Appointment: Primary: Ron Morrison Alternate: Jose Rodriguez *Term is two (2) years or end of elected term Meetings: 4th Thursday of each month at 9:00 a.m. Stipend: $150 Board Meeting Staff Assigned: Carla Hutchinson 21 of 483 REGIONAL BOARDS AND COMMITTEES - OUTSIDE AGENCIES PORT OF SAN DIEGO PUBLIC ART COMMITTEE 2021 Mayoral Appointment: Community Representative: Charles Reilly (Term expires: December 31, 2021) (Appointed April 5, 2016) Term is for three (3) years. *No member may serve more than six (6) years per BPC Policy No. 609 (7) Meetings: Monthly basis, as needed. Stipend: None. Staff Assigned: Brad Raulston METRO WASTEWATER JPA Oversees the sewage system for the San Diego area and makes decisions regarding financial expenditures relating to the sewage system. Appointee from each agency plus an alternate. 2021 Mayoral Appointment: Primary: Jose Rodriguez (Term expires: December 2022) Alternate: Marcus Bush (Term expires: December 2022) *Term is two (2) years or until no longer elected official. Meetings: Metro Commission/JPA — 1st Thursday of each month at 12:00 p.m. MetroTAC Committee — 3rd Wednesday of each month at 11:00 a.m. Stipend: $150 per Meeting Staff Assigned: Roberto Yano SAN DIEGO COUNTY WATER AUTHORITY (SDCWA) Providing safe and reliable supply of water. 2021 City Council Appointment: Primary: Alejandra Sotelo-Solis (Term expires: December 2022) Alternate: Marcus Bush (Term expires: December 2022) Board of Directors, and additional Standing Committees: 1. Administrative and Finance Committee 2. Engineering and Operations Committee 3. Imported Water Committee 4. Legislation and Public Outreach Committee 5. Water Planning and Environmental Committee *Term is two (2) years per SDCWA Article 2.00.040 Meetings: Board Business Meetings - 4th Thursday of each month, except November and December at 9:00 a.m. Stipend: $150 Board of Directors Meeting $180 Officers (Chair/Vice-Chair) Staff Assigned: Roberto Yano SAN DIEGO UNIFIED PORT DISTRICT 2021 City Council Appointment: Community Representative: Sandy Naranjo (Term expires: December 2024) *Term is four (4) years per SD Unified Port District Act Meetings: Board Meetings — 2nd Tuesday of month at 1:00 p.m. Stipend: None. Staff Assigned: Brad Raulston SWEETWATER AUTHORITY 2021 Mayoral Appointment: (Per Sweetwater Policy 506): Alejandra Sotelo-Solis (Term expires: December 31, 2022) Community Representative: Mona Rios (Term expires: December 2025) *Term of four (4) years or end of elected term. Per Sweetwater Policy 506 Meetings: 2nd Wednesday of month at 6:00 p.m. 4th Wednesday of month at 6:00 p.m. Stipend: $150 Board Meeting Staff Assigned: Brad Raulston 22 of 483 REGIONAL BOARDS AND COMMITTEES - OUTSIDE AGENCIES OTAY AND SWEETWATER RIVER WATERSHED PANEL 2021 City Council Appointment: Primary: Jose Rodriguez (Term expires: December 2022) Alternate: Alejandra Sotelo-Solis (Term expires: December 2022) Meetings: 2"d Thursday every other month beginning January 2:00 p.m. to 4:00 p.m. *Term is two (2) years or end of elected term Per PRC 22.9 Chapter 4.5 Staff Assigned: Martin Reeder San Diego Community Power (SDCP) Joint Powers Authority Meetings: (JPA) Board 4th Thursday of month at 5:00 p.m. 2021 Mayoral Appointment: Primary: TBD Alternate: TBD Stipend: None. Staff Assigned: Roberto Yano *Per JPA Agreement Section 4.2 SANDAG COMMITTEES AND WORKING GROUPS BAYSHORE BIKEWAY WORKING GROUP 2021 City Council Appointment: Primary: Marcus Bush (Term expires: December 2021) Alternate: Alejandra Sotelo-Solis (Term expires: December 2021) *Per SANDAG Policy Advisory Committee Membership Policy No. 002 *Term is annual Meetings: As -Needed Basis Stipend: $100 Committee Meetings Staff Assigned: Luca Zappiello SHORELINE PRESERVATION WORKING GROUP 2021 City Council Appointment: Primary: Marcus Bush (Term expires: December 2021) Alternate: Mona Rios (Term expires: December 2021) *Per SANDAG Policy Advisory Committee Membership Policy No. 002 *Term is annual Meetings: Quarterly on 1st Thursday of month at 11:30 a.m. Stipend: $100 Committee Meetings Staff Assigned: Martin Reeder PUBLIC SAFETY COMMITTEE (Regional Chief) Staff Assigned: Jose Tellez REGIONAL HOUSING NEEDS ALLOCATION (RHNA) Staff Assigned: Carlos Aguirre REGIONAL ENERGY WORKING GROUP Staff Assigned: Roberto Yano TECHNICAL WORKING GROUP Staff Assigned: Martin Reeder CITIES TRANSPORTATION ADVISORY COMMITTEE Staff Assigned: Jose Lopez SAN DIEGO REGIONAL TRAFFIC ENGINEERS COUNCIL Staff Assigned: Luca Zappiello SAN DIEGO REGIONAL MILITARY WORKING GROUP Staff Assigned: Brad Raulston GOODS MOVEMENT WORKING GROUP Staff Assigned: Luca Zappiello MICRO -MOBILITY WORKING GROUP Staff Assigned: Luca Zappiello 23 of 483 The following page(s) contain the backup material for Agenda Item: Appointment to Regional Board: San Diego Community Power (SDCP) Joint Powers Authority (JPA) Board. (City Clerk) Please scroll down to view the backup material. 24 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Appointment to Regional Board: San Diego Community Power (SDCP) Joint Powers Authority (JPA) Board (City Clerk) PREPARED BY: Shelley Chapel, Deputy City Clerk DEPARTMENT: City Clerk PHONE: (619) 336-4225 APPROVED BY: S‘eeeery e4aftee EXPLANATION: On November 2, 2021, City Council adopted an ordinance establishing Community Choice Aggregation in the City of National City. As a member agency of San Diego Community Power (SDCP), per the Joint Powers Authority (JPA) Agreement Section 4.2, the City of National City is entitled to one primary seat on the Board of Directors and an alternate selected from the Mayor and City Council. SDCP's Board is comprised of elected representatives from each member jurisdiction, which may expand as new communities join SDCP in the future. Consistent with most other regional board appointments, these appointments would be made by the Mayor, subject to confirmation by the City Council. The Board is publicly accountable to SDCP ratepayers and hosts monthly Board meetings, where they establish policy, set rates, determine power options and maintain fiscal oversight. This appointment must be made before the end of the calendar year 2021. FINANCIAL STATEMENT: ACCOUNT NO. None. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Appoint a member and alternate of the City Council to represent the City of National City on the San Diego Community Power Board. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: None. 25 of 483 The following page(s) contain the backup material for Agenda Item: Appointments City Boards, Commissions, and Committees - Mayoral Appointments. (City Clerk) Please scroll down to view the backup material. 26 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 PURPOSE To establish a procedure to serve as a guide in making appointments to various City Boards, Commissions, and Committees. The City currently has the following Boards, Commissions, and Committees to which this Policy applies: Mayor's Appointments: 1. Board of Library Trustees 2. Community and Police Relations Commission 3. Park, Recreation, and Senior Citizens Advisory Committee 4. Public Art Committee 5. Sweetwater Authority 6. Traffic Safety Committee 7. Veterans and Military Families Advisory Committee City Council Appointments: 1. Civil Service Commission 2. Planning Commission 3. Housing Advisory Committee including Ex-Officio Members 4. Port Commission POLICY Appointment Process A. Opportunity to apply. All interested individuals shall be given an opportunity to submit applications for vacancies on City Boards, Commissions, and Committees. Incumbent Appointees are not automatically re -appointed but are required to fill out an abbreviated application provided by the City Clerk, indicating their interest in continuing to serve. B. Unexpired terms. If an incumbent Appointee was appointed to fill an unexpired term and the Appointee serves for less than one year in that position, the Council may re- appoint the incumbent without considering other applicants. C. Vacancies. When vacancies occur, the following procedure shall be followed: 1. Schedule vacancy. When a term is expiring or expires, public notice of the vacancy shall be made, inviting interested individuals to submit applications for the vacancy on a form provided by the City Clerk on the City website. Unscheduled vacancy. An unscheduled vacancy shall be filled according to 27 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 Government Code Section 54974, which generally provides as follows: Whenever an unscheduled vacancy occurs, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the Office of the City Clerk, the City website, outside City Hall on the Bulletin Board, and on City social media platforms not earlier than twenty (20) days before or not later than twenty (20) days after the vacancy occurs. The City Council shall not make a final appointment for at least ten (10) working days after posting the notice in designated locations. The notice's posting and application period shall be thirty (30) calendar days. However, if it finds that an emergency exists, the City Council may, fill the unscheduled vacancy immediately. According to this section, a person appointed to fill the vacancy shall serve only on an interim basis until the final appointment. The end of term for the members of Boards, Commissions, and Committees generally occurs in an annual rotation during the months of March and September. Appointments will be considered at those times unless a vacancy resulting from a resignation results in the lack of a Quorum on the Board, Commission, or Committee, in which case the appointment could occur at the time of the unscheduled vacancy in accordance with the procedure set out above. 3. Government Code Section 40605, and National City Municipal Code Title 16, grants the Mayor, with the City Council's approvals, the authority to make all appointments unless otherwise explicitly provided by statute. The exceptions are: 1. Civil Service Commission 2. Planning Commission 3. Housing Advisory Committee including Ex-Officio Members 4. Planning Commission The City Council fills vacancies on these bodies. D. Implementation. Implementation of Council policy for appointment to Boards, Commissions, and Committees requires thefollowing: 1. Per Government Code Section 54972, on or before December 31 of each year, the City Council shall prepare a list of appointments of all regular and ongoing Boards, Commissions, and Committees appointed by the City Council. The City Clerk will prepare the list of all regular and ongoing Boards, Commissions, and Committees appointed by the Mayor or the City Council. The list shall contain a list of all terms that will expire during the next calendar year, the incumbent appointee's name, the appointment date, the term's expiration date, and the position's necessary qualifications. It shall also include a list of all 28 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 Boards, Commissions, and Committees whose members serve at the City Council's pleasure and the qualifications required for each position. This Local Appointments List shall be made available to the public on the City website. 2. Notice. A public notice for vacancies must be placed in the newspaper of general circulation within the City, on the City's website, City Hall Bulletin Boards, and City social media platforms. 3. Expiration of term. All appointees will receive a letter as their terms expire asking if they would like to re -apply for the position. 4. Applications. Applications shall be available on the City website and in the City Clerk's Office. Submissions must be received before the advertised deadline for consideration for the appointment. All applications will be retained in the City Clerk's Office for one year from the date the application was submitted. During the one-year retention period of the application, an applicant shall be considered for other vacancies on Boards, Commissions, and Committees. The City Clerk's Office will notify the applicant being considered for an appointment to confirm that they are still interested in volunteering. 5. A member may only serve on one (1) Board, Commission, or Committee at a time. If an applicant applies for another position on a different Board, Commission, or Committee, that applicant will forfeit the prior seat and a vacancy will occur per policy. 6. Interviews: a. Mayor Appointments: Interviews for Mayoral appointments will be conducted by the Mayor outside of the public meeting and scheduled by the Mayor's Office. b. City Council Appointments: Interviews for the four (4) Civil Service Commission, Planning Commission, Housing Advisory Committee, and Port Commission who serve at the City Council's pleasure and are appointed by the City Council as a body will be interviewed in the public forum at a City Council Meeting as described below. 7. Mayoral Appointments: The Mayor will make the motion to appoint (naming the appointee) and Councilmembers may second the motion. The City Clerk will then take a roll call 29 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 vote of the City Council. A majority vote of the City Council will be required for the appointment. If the majority of the City Council choose to deny the proposed appointment, the Mayor shall either propose an alternative candidate from the current application pool or choose to reopen the application period and return to the City Council at a future City Council Meeting with a different applicant for consideration. If a Mayoral Appointment is not approved by the majority of the City Council by confirmation, that applicant is removed from the pool for that seat. The Mayor will return to a future meeting with a substitute Mayoral appointment. 8. For City Council Appointments, the Interview Process is as follows: a. The City Clerk will provide an overview of the Board, Commission, or Committee(s) with current vacancy (ies). The Mayor will introduce the applicant and two (2) questions will be asked of each applicant on behalf of the City Council. b. Each applicant is given two (2) minutes to make a brief introduction of themselves and their qualifications to the City Council. c. Mayor and City Councilmembers will ask questions of each applicant. All applicants must be asked the same questions. d Total time per applicant is five (5) timed minutes with time allowed for clarification at the discretion of the City Council, not to exceed ten (10) minutes total per applicant. e. All appointments and interviews before the City Council will be scheduled as needed to fill unexpected vacancies, with every effort to be made before an individual's term expires. Interviews may take place at one meeting, with appointments made at a subsequent meeting. 9. Vacancies for City Council Appointed Positions. If the vacancy is for a City Council appointed position, and there is more than one (1) applicant for a given position, the voting process will proceed as follows: Once the interviews are complete, each Councilmember votes for their choice via a written ballot provided by the City Clerk. Each Councilmember shall print and sign their name on the ballot. All ballots shall be considered a public record and be open to inspection by the public. The ballots are passed to the City Clerk who announces the number of votes for each candidate. 30 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 If the appointment process is conducted via a virtual meeting the process is the same except the ballot/vote process. The City Clerk's Office will provide a Vote Sheet (a piece of paper electronically) with the name of each applicant to be considered. The Mayor will count to three (3) and the Council will hold their vote sheet up in front of their face to make sure it is captured on the camera during the live virtual meeting. The City Clerk will tally the votes and will then confirm the votes with a verbal roll call. The applicant with the most votes is appointed. In the event of a tie, each Councilmember votes again until one (1) candidate has the majority vote and is declared to be the newly —appointed member of the Board, Commission, or Committee. 10. Re -appointment beyond two terms. Anyone wishing to be re -appointed to any Board, Commission, or Committee and has served two or more full terms already must be approved by a four -fifths vote of the City Council. If all five members of the City Council are not present, or if one member abstains or recuses their vote, the four - fifths requirement shall be changed to require only a simple majority. 11. Report to Council: All applications received for vacancies, whether Mayoral Appointment or City Council Appointment, will be attached to the staff report to Council. All applications will have private personal information redacted (name, street numbers and name of street address, and phone number). This redacted information is in alignment with Government Code Section 6255(a) because the public interest served by not disclosing the applicant's personal, private information and protection of the applicant's right to privacy outweighs the public interest served by disclosing that information. 12. An automatic vacancy upon becoming a Non -Resident. An unscheduled vacancy automatically occurs when a resident holding an appointment position on a City Board, Committee, or Commission becomes a non-resident by moving out of National City limits. When an unscheduled vacancy occurs due to a resident becoming a non-resident, the unscheduled vacancy may be filled as follows: a. A special vacancy notice shall be posted in the Office of the City Clerk, and in other places as directed by the City Council, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final Appointment at a City Council Meeting shall not be made by the Appointing Authority for at least 10 working days after the posting of the notice in the City Clerk's Office. 31 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 b. The Appointing Authority may appoint the former resident to a Non - Residential position if a Non -Residential position is vacant. However, the Appointing Authority may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section. 13. Only City Residents may be elected to Chair and Vice -Chair positions. To be eligible to be elected as the Chairperson of a City Board, Committee, or Commission, the member must be a resident of the City. 14. Resignations, Attendance, Training, and Removals Resignation: If a Commissioner or Member of a Board, Committee, or Commission is unable to continue serving because of health, business requirements, or personal reasons, a letter of resignation shall be submitted to the City Clerk, who will present to the City Council. Attendance: Regular attendance at meetings is critical to be effective operation of City Boards, Commissions, and Committees. The City Council relies on the advice of the City's Boards, Commissions, and Committees, which is the result of discussions among appointed members. The City Council anticipates that members of Boards, Committees, and Commissions shall make every reasonable effort to attend all regular and special meetings of their respective Boards, Commissions, and Committees, and to be prepared to discuss matters on their respective agendas. A Commissioner or Member of a Board, Committee, or Commission shall be considered removed from any advisory board under the following conditions: 1. A Commissioner or Member of a Board, Committee, or Commission with unexcused absences from three consecutive regularly scheduled meetings. 2. A Commissioner or Member of a Board, Committee, or Commission misses more than 25% of the advisory body's meetings in a calendar year. 32 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 3. A Commissioner or Member of a Board, Committee, or Commission must be present at least one hour, or 50% of the entire meeting, whichever is less, to be counted as present for purposes of attendance. Excused Absences: An "excused absence" is only granted when absolutely necessary and pre - approved if at all possible. The City Council encourages Boards, Commissions, and Committees to refrain from scheduling meetings on cultural and religious holidays in order to encourage full participation by all Commissioners, Board Members, and the public. The pre -approval of excused absences will be by the body as a whole and documented in the meeting minutes. Excused absences are listed as follows: 1. Illness of the Commissioner or Member of the Board, Committee, or Commission, their family member, or their personal friend; 2. Business commitment of the Commissioner or Member of the Board, Committee, or Commission that interferes with the attendance at a meeting; 3. Attendance of the Commissioner or Member of the Board, Committee, or Commission at a funeral, religious service or ceremony, wedding, or other similarly -significant event; or 4. Other reason for which the Commissioner or Member of the Board, Committee, or Commission has given notice to the Chairperson or Secretary of their unavailability fifteen (15) days in advance, as long as the unavailability is not expected to last longer than 30 days. Removal: The Secretary or Lead of each Board, Commission, or Committee will report the attendance to the Office of the City Clerk on a monthly basis. If the attendance or absences fall within these guidelines, the Office of the City Clerk will prepare a report to City Council for review and possible removal of the Commissioner, Member, or Alternate sitting on the Board, Committee, or Commission. Any Commissioner, Member, or Alternate sitting on a Board, Committee, or Commission may be removed from office at any time by a simple majority vote of the City Council at a regularly scheduled Council meeting with or without cause. Mandatory Training and Filing Requirements: Commissioners and Members of Board, Committee, or Commission, as appointed by the legislative body, are entrusted with certain responsibilities and 33 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 concomitant training and reporting. The following are requirements of Commissioners and Members of Boards, Commissions, and Committees. This training is required to be completed within 30 days of appointment or notification. 1. Oath of Office (Article XX of the California Constitution, and California Government Code Section 36507) 2. Fair Political Practices Commission (FPPC) Statement of Economic Interest Form 700 Filing (California Government Code Section 87100 et seq) 3. AB1234 Ethics Training (California Government Code Section 53235.1(b)) 4. Sexual Harassment Training 5. Brown Act Training 6. Social Media Training 7. Any training required by State Law, Federal Law, or City Policies. All training is offered in a variety of formats including in person, via Zoom, training website/software, and pre-recorded video. Currently, these are all requirements of the Mayor and City Council, and City staff. Removal: Failure to complete any of these requirements within 30 days of the appointment date or date of notification is cause for automatic removal. Related Policy References Government Code Section 40605 Government Code Section 54970, et seq. Article XX of the California Constitution, and California Government Code Section 36507 California Government Code Section 53235(b) California Government Code Section 87100 et seq National City Municipal Code Title 16 (pending) Prior Policy Amendments: February 2, 2021 (Resolution No. 2021-08) May 19, 2020 (Resolution No. 2020-95) November 9, 1993 (Resolution No. 93-173) June 11, 2013 (Revised — No Resolution — Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147) May 19, 2020 (Resolution No. 2020-20) 34 of 483 The following page(s) contain the backup material for Agenda Item: Appointments City Boards, Commissions, and Committees - City Council Appointments. (City Clerk) Please scroll down to view the backup material. 35 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 PURPOSE To establish a procedure to serve as a guide in making appointments to various City Boards, Commissions, and Committees. The City currently has the following Boards, Commissions, and Committees to which this Policy applies: Mayor's Appointments: 1. Board of Library Trustees 2. Community and Police Relations Commission 3. Park, Recreation, and Senior Citizens Advisory Committee 4. Public Art Committee 5. Sweetwater Authority 6. Traffic Safety Committee 7. Veterans and Military Families Advisory Committee City Council Appointments: 1. Civil Service Commission 2. Planning Commission 3. Housing Advisory Committee including Ex-Officio Members 4. Port Commission POLICY Appointment Process A. Opportunity to apply. All interested individuals shall be given an opportunity to submit applications for vacancies on City Boards, Commissions, and Committees. Incumbent Appointees are not automatically re -appointed but are required to fill out an abbreviated application provided by the City Clerk, indicating their interest in continuing to serve. B. Unexpired terms. If an incumbent Appointee was appointed to fill an unexpired term and the Appointee serves for less than one year in that position, the Council may re- appoint the incumbent without considering other applicants. C. Vacancies. When vacancies occur, the following procedure shall be followed: 1. Schedule vacancy. When a term is expiring or expires, public notice of the vacancy shall be made, inviting interested individuals to submit applications for the vacancy on a form provided by the City Clerk on the City website. Unscheduled vacancy. An unscheduled vacancy shall be filled according to 36 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 Government Code Section 54974, which generally provides as follows: Whenever an unscheduled vacancy occurs, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the Office of the City Clerk, the City website, outside City Hall on the Bulletin Board, and on City social media platforms not earlier than twenty (20) days before or not later than twenty (20) days after the vacancy occurs. The City Council shall not make a final appointment for at least ten (10) working days after posting the notice in designated locations. The notice's posting and application period shall be thirty (30) calendar days. However, if it finds that an emergency exists, the City Council may, fill the unscheduled vacancy immediately. According to this section, a person appointed to fill the vacancy shall serve only on an interim basis until the final appointment. The end of term for the members of Boards, Commissions, and Committees generally occurs in an annual rotation during the months of March and September. Appointments will be considered at those times unless a vacancy resulting from a resignation results in the lack of a Quorum on the Board, Commission, or Committee, in which case the appointment could occur at the time of the unscheduled vacancy in accordance with the procedure set out above. 3. Government Code Section 40605, and National City Municipal Code Title 16, grants the Mayor, with the City Council's approvals, the authority to make all appointments unless otherwise explicitly provided by statute. The exceptions are: 1. Civil Service Commission 2. Planning Commission 3. Housing Advisory Committee including Ex-Officio Members 4. Planning Commission The City Council fills vacancies on these bodies. D. Implementation. Implementation of Council policy for appointment to Boards, Commissions, and Committees requires thefollowing: 1. Per Government Code Section 54972, on or before December 31 of each year, the City Council shall prepare a list of appointments of all regular and ongoing Boards, Commissions, and Committees appointed by the City Council. The City Clerk will prepare the list of all regular and ongoing Boards, Commissions, and Committees appointed by the Mayor or the City Council. The list shall contain a list of all terms that will expire during the next calendar year, the incumbent appointee's name, the appointment date, the term's expiration date, and the position's necessary qualifications. It shall also include a list of all 37 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 Boards, Commissions, and Committees whose members serve at the City Council's pleasure and the qualifications required for each position. This Local Appointments List shall be made available to the public on the City website. 2. Notice. A public notice for vacancies must be placed in the newspaper of general circulation within the City, on the City's website, City Hall Bulletin Boards, and City social media platforms. 3. Expiration of term. All appointees will receive a letter as their terms expire asking if they would like to re -apply for the position. 4. Applications. Applications shall be available on the City website and in the City Clerk's Office. Submissions must be received before the advertised deadline for consideration for the appointment. All applications will be retained in the City Clerk's Office for one year from the date the application was submitted. During the one-year retention period of the application, an applicant shall be considered for other vacancies on Boards, Commissions, and Committees. The City Clerk's Office will notify the applicant being considered for an appointment to confirm that they are still interested in volunteering. 5. A member may only serve on one (1) Board, Commission, or Committee at a time. If an applicant applies for another position on a different Board, Commission, or Committee, that applicant will forfeit the prior seat and a vacancy will occur per policy. 6. Interviews: a. Mayor Appointments: Interviews for Mayoral appointments will be conducted by the Mayor outside of the public meeting and scheduled by the Mayor's Office. b. City Council Appointments: Interviews for the four (4) Civil Service Commission, Planning Commission, Housing Advisory Committee, and Port Commission who serve at the City Council's pleasure and are appointed by the City Council as a body will be interviewed in the public forum at a City Council Meeting as described below. 7. Mayoral Appointments: The Mayor will make the motion to appoint (naming the appointee) and Councilmembers may second the motion. The City Clerk will then take a roll call 38 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 vote of the City Council. A majority vote of the City Council will be required for the appointment. If the majority of the City Council choose to deny the proposed appointment, the Mayor shall either propose an alternative candidate from the current application pool or choose to reopen the application period and return to the City Council at a future City Council Meeting with a different applicant for consideration. If a Mayoral Appointment is not approved by the majority of the City Council by confirmation, that applicant is removed from the pool for that seat. The Mayor will return to a future meeting with a substitute Mayoral appointment. 8. For City Council Appointments, the Interview Process is as follows: a. The City Clerk will provide an overview of the Board, Commission, or Committee(s) with current vacancy (ies). The Mayor will introduce the applicant and two (2) questions will be asked of each applicant on behalf of the City Council. b. Each applicant is given two (2) minutes to make a brief introduction of themselves and their qualifications to the City Council. c. Mayor and City Councilmembers will ask questions of each applicant. All applicants must be asked the same questions. d Total time per applicant is five (5) timed minutes with time allowed for clarification at the discretion of the City Council, not to exceed ten (10) minutes total per applicant. e. All appointments and interviews before the City Council will be scheduled as needed to fill unexpected vacancies, with every effort to be made before an individual's term expires. Interviews may take place at one meeting, with appointments made at a subsequent meeting. 9. Vacancies for City Council Appointed Positions. If the vacancy is for a City Council appointed position, and there is more than one (1) applicant for a given position, the voting process will proceed as follows: Once the interviews are complete, each Councilmember votes for their choice via a written ballot provided by the City Clerk. Each Councilmember shall print and sign their name on the ballot. All ballots shall be considered a public record and be open to inspection by the public. The ballots are passed to the City Clerk who announces the number of votes for each candidate. 39 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 If the appointment process is conducted via a virtual meeting the process is the same except the ballot/vote process. The City Clerk's Office will provide a Vote Sheet (a piece of paper electronically) with the name of each applicant to be considered. The Mayor will count to three (3) and the Council will hold their vote sheet up in front of their face to make sure it is captured on the camera during the live virtual meeting. The City Clerk will tally the votes and will then confirm the votes with a verbal roll call. The applicant with the most votes is appointed. In the event of a tie, each Councilmember votes again until one (1) candidate has the majority vote and is declared to be the newly —appointed member of the Board, Commission, or Committee. 10. Re -appointment beyond two terms. Anyone wishing to be re -appointed to any Board, Commission, or Committee and has served two or more full terms already must be approved by a four -fifths vote of the City Council. If all five members of the City Council are not present, or if one member abstains or recuses their vote, the four - fifths requirement shall be changed to require only a simple majority. 11. Report to Council: All applications received for vacancies, whether Mayoral Appointment or City Council Appointment, will be attached to the staff report to Council. All applications will have private personal information redacted (name, street numbers and name of street address, and phone number). This redacted information is in alignment with Government Code Section 6255(a) because the public interest served by not disclosing the applicant's personal, private information and protection of the applicant's right to privacy outweighs the public interest served by disclosing that information. 12. An automatic vacancy upon becoming a Non -Resident. An unscheduled vacancy automatically occurs when a resident holding an appointment position on a City Board, Committee, or Commission becomes a non-resident by moving out of National City limits. When an unscheduled vacancy occurs due to a resident becoming a non-resident, the unscheduled vacancy may be filled as follows: a. A special vacancy notice shall be posted in the Office of the City Clerk, and in other places as directed by the City Council, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final Appointment at a City Council Meeting shall not be made by the Appointing Authority for at least 10 working days after the posting of the notice in the City Clerk's Office. 40 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 b. The Appointing Authority may appoint the former resident to a Non - Residential position if a Non -Residential position is vacant. However, the Appointing Authority may, if it finds that an emergency exists, fill the unscheduled vacancy immediately. A person appointed to fill the vacancy shall serve only on an acting basis until the final appointment is made pursuant to this section. 13. Only City Residents may be elected to Chair and Vice -Chair positions. To be eligible to be elected as the Chairperson of a City Board, Committee, or Commission, the member must be a resident of the City. 14. Resignations, Attendance, Training, and Removals Resignation: If a Commissioner or Member of a Board, Committee, or Commission is unable to continue serving because of health, business requirements, or personal reasons, a letter of resignation shall be submitted to the City Clerk, who will present to the City Council. Attendance: Regular attendance at meetings is critical to be effective operation of City Boards, Commissions, and Committees. The City Council relies on the advice of the City's Boards, Commissions, and Committees, which is the result of discussions among appointed members. The City Council anticipates that members of Boards, Committees, and Commissions shall make every reasonable effort to attend all regular and special meetings of their respective Boards, Commissions, and Committees, and to be prepared to discuss matters on their respective agendas. A Commissioner or Member of a Board, Committee, or Commission shall be considered removed from any advisory board under the following conditions: 1. A Commissioner or Member of a Board, Committee, or Commission with unexcused absences from three consecutive regularly scheduled meetings. 2. A Commissioner or Member of a Board, Committee, or Commission misses more than 25% of the advisory body's meetings in a calendar year. 41 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 3. A Commissioner or Member of a Board, Committee, or Commission must be present at least one hour, or 50% of the entire meeting, whichever is less, to be counted as present for purposes of attendance. Excused Absences: An "excused absence" is only granted when absolutely necessary and pre - approved if at all possible. The City Council encourages Boards, Commissions, and Committees to refrain from scheduling meetings on cultural and religious holidays in order to encourage full participation by all Commissioners, Board Members, and the public. The pre -approval of excused absences will be by the body as a whole and documented in the meeting minutes. Excused absences are listed as follows: 1. Illness of the Commissioner or Member of the Board, Committee, or Commission, their family member, or their personal friend; 2. Business commitment of the Commissioner or Member of the Board, Committee, or Commission that interferes with the attendance at a meeting; 3. Attendance of the Commissioner or Member of the Board, Committee, or Commission at a funeral, religious service or ceremony, wedding, or other similarly -significant event; or 4. Other reason for which the Commissioner or Member of the Board, Committee, or Commission has given notice to the Chairperson or Secretary of their unavailability fifteen (15) days in advance, as long as the unavailability is not expected to last longer than 30 days. Removal: The Secretary or Lead of each Board, Commission, or Committee will report the attendance to the Office of the City Clerk on a monthly basis. If the attendance or absences fall within these guidelines, the Office of the City Clerk will prepare a report to City Council for review and possible removal of the Commissioner, Member, or Alternate sitting on the Board, Committee, or Commission. Any Commissioner, Member, or Alternate sitting on a Board, Committee, or Commission may be removed from office at any time by a simple majority vote of the City Council at a regularly scheduled Council meeting with or without cause. Mandatory Training and Filing Requirements: Commissioners and Members of Board, Committee, or Commission, as appointed by the legislative body, are entrusted with certain responsibilities and 42 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: Appointments to Boards, Commission and Committees POLICY # 107 ADOPTED: June 17, 1986 AMENDED: November 16, 2021 concomitant training and reporting. The following are requirements of Commissioners and Members of Boards, Commissions, and Committees. This training is required to be completed within 30 days of appointment or notification. 1. Oath of Office (Article XX of the California Constitution, and California Government Code Section 36507) 2. Fair Political Practices Commission (FPPC) Statement of Economic Interest Form 700 Filing (California Government Code Section 87100 et seq) 3. AB1234 Ethics Training (California Government Code Section 53235.1(b)) 4. Sexual Harassment Training 5. Brown Act Training 6. Social Media Training 7. Any training required by State Law, Federal Law, or City Policies. All training is offered in a variety of formats including in person, via Zoom, training website/software, and pre-recorded video. Currently, these are all requirements of the Mayor and City Council, and City staff. Removal: Failure to complete any of these requirements within 30 days of the appointment date or date of notification is cause for automatic removal. Related Policy References Government Code Section 40605 Government Code Section 54970, et seq. Article XX of the California Constitution, and California Government Code Section 36507 California Government Code Section 53235(b) California Government Code Section 87100 et seq National City Municipal Code Title 16 (pending) Prior Policy Amendments: February 2, 2021 (Resolution No. 2021-08) May 19, 2020 (Resolution No. 2020-95) November 9, 1993 (Resolution No. 93-173) June 11, 2013 (Revised — No Resolution — Refer to Meeting Minutes) October 8, 2013 (Resolution No. 2013-147) May 19, 2020 (Resolution No. 2020-20) 43 of 483 The following page(s) contain the backup material for Agenda Item: Motion of the City Council of the City of National City, California approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. (City Clerk) Please scroll down to view the backup material. 44 of 483 Item # 12/07/21 MOTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE WAIVING OF THE READING OF THE TEXT OF THE ORDINANCES OR RESOLUTIONS THAT ARE HAVING A PUBLIC HEARING CONSIDERED AT THIS MEETING AND PROVIDING THAT SUCH ORDINANCES OR RESOLUTIONS SHALL BE INTRODUCED AND/OR ADOPTED AFTER A READING OF THE TITLE ONLY. (City Clerk) 45 of 483 The following page(s) contain the backup material for Agenda Item: Approval of Meeting Minutes: CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY: Virtual Regular Meeting: October 19, 2021; SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: Virtual Special Closed Session Meeting: October 19, 2021; and SPECIAL MEETING OF THE AMERICAN RESCUE PLAN ACT (ARPA) WORKSHOP: Virtual Special Closed Session Meeting: October 19, 2021. (City Clerk) Please scroll down to view the backup material. 46 of 483 Item # 12-7-2021 APPROVAL OF MEETING MINUTES CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY: Virtual Regular Meeting: October 19, 2021 SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY: Virtual Special Closed Session Meeting: October 19, 2021 SPECIAL MEETING OF THE AMERICAN RESCUE PLAN ACT (ARPA) WORKSHOP: Virtual Special Closed Session Meeting: October 19, 2021 (City Clerk) 47 of 483 +- CALIFORNIA -4 NATIONAL, Clflr 1331 iNCOAPORAT ED MINUTES OF A SPECIAL MEETING NATIONAL CITY COUNCIL AMERICAN RESCUE PLAN ACT (ARPA) WORKSHOP October 19, 2021 This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic, and AB 361 adopted by the City Council every 30 days. OPEN SESSION CALL TO ORDER The meeting was called to order at 5:10 p.m. by Mayor Sotelo-Solis. ROLL CALL Councilmembers present: Bush, Morrison, Rios, Rodriguez, and Sotelo-Solis. Administrative Officials present: Raulston, Winney, Bell Jr., Chapel, Brennan, and Yano. Other Elected Official present: Molina. PUBLIC COMMENT Mayor Sotelo-Solis summarized the process for acceptance of live public comment allowing three (3) minutes per comment and introduced City Clerk Molina. No comments. AMERICAN RESCUE PLAN ACT (ARPA) WORKSHOP 1. Adopted Resolution No. 2021-149. Resolution of the City Council of the City of National City adopting a 16' phase spending plan for a portion of the American Rescue Plan Act (ARPA) funding and approving appropriations in accordance with the plan. Mayor Sotelo-Solis introduced City Manager Raulston who introduced Assistant City Manager Winney, Director of Administrative Services Brennan, and City Engineer Yano. Mr. Raulston provided the PowerPoint presentation titled "American Rescue Act (ARPA) Workshop". Public Comments: Three (3) written comments were received and read into the record: Joan Rincon, Coyote Moon, National City Community Members. One (1) spoken comment was heard: Crystal Irving. Page 1 of 2 48 of 483 City of National City — Special Meeting Minutes (ARPA Workshop) October 19, 2021 Councilmembers asked clarification questions and Staff provided responses. ACTION: Motion by Councilmember Bush, seconded by Councilmember Rios, to direct Staff to allocate ARPA funding in the amount of $2,250,000 to facility improvements costs (pool deferred maintenance / emergency repairs). Motion passed by unanimous vote. ACTION: Motion by Councilmember Morrison, seconded by Mayor Sotelo-Solis, to direct Staff to authorize ARPA funding in the amount of $200,000 for the design and outreach effort towards the Kimball Park master plan, and to direct Staff to bring back to Council two options for the locker room facility (repair or replace the existing facility). Motion passed by unanimous vote. ACTION: Motion by Vice -Mayor Rodriguez, seconded by Councilmember Rios, to direct Staff to allocate ARPA funding in the amount of $2,000,000 for offset of General Fund expenditures for one year, and to support $900,000 for premium pay for eligible city employees. Motion passed by unanimous vote. ADJOURNMENT Mayor Sotelo-Solis adjourned to the Special Meeting to the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City to be held Tuesday, October 19, 2021 at 6:00 p.m. via teleconference. The meeting adjourned at 6:11 p.m. Luz Molina, City Clerk The foregoing minutes were approved at the Regular Meeting of December 7, 2021. Alejandra Sotelo-Solis, Mayor Page 2 of 2 49 of 483 +- CALIFORNIA -4 NATIONAL, CITY �NCOAPORATEl MINUTES OF A SPECIAL MEETING NATIONAL CITY COUNCIL October 19, 2021 This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic, and AB 361 adopted by the City Council every 30 days. OPEN SESSION CALL TO ORDER The meeting was called to order at 3:02 p.m. by Mayor Sotelo-Solis. ROLL CALL Councilmembers present: Bush (arrived at 3:07 p.m.), Morrison, Rios, Rodriguez, and Sotelo- Solis. Administrative Officials present: Raulston, Winney, Bell Jr., Chapel, Gomez, Brennan, Parra, Tellez, Yano, Meteau, Lt. Aydelotte, Captain Dougherty, Valadez, and Munoz. Consultants/Advisors: Eddie Kreisberg. PUBLIC COMMENTS None. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) One (1) Potential Case 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: Sophia Bhandari, Garza Wilson, Sierra Wilson and Tony Wilson v. City of National City, et al. United States District Court, Southern District of California — Case No. 21-CV-1652-BTM-MDD 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: Eugene R. Hawkinson v. City of National City, et al. San Diego Superior Court — Case No. 37-2020-00018398-CU-PA-CTL Page 1 of 2 50 of 483 City of National City - Special Meeting Minutes (Closed Session) October 19, 2021 Members retired into Close Session at 3:37 p.m. and returned at 3:48 p.m. with all members present. Item 5 was heard out of order ahead of Item 4. 5. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Employee Organizations: Municipal Employees' Association (SEIU, Local 221), National City Firefighters Association (Local 2744), Police Officers Association (POA) Unrepresented Groups: Executive, Confidential, and Management Agency Designated Representatives: Eddie Kreisberg (Labor Negotiator), Doug Johnson (Ralph Andersen & Associates), Brad Raulston (City Manager), Tony Winney (Assistant City Manager), Molly Brennan (Administrative Services Director), Frank Parra (Chief of Emergency Services), Jose Tellez (Chief of Police), Paul Valadez (Budget Manager - Finance), Lilia Munoz (Human Resources Manager) Members retired into Closed Session at 3:48 p.m. and returned at 4:42 p.m. with all members present. 4. PUBLIC EMPLOYEE EMPLOYMENT Government Code Section 54957 Performance Evaluation: City Attorney Members retired into Closed Session at 4:42 p.m., City Attorney Bell left Closed Session and returned to the meeting room at 5:09 p.m.. Item to be continued to November 2, 2021. Members returned from Closed Session at 5:10 p.m. with all members present. CLOSED SESSION REPORT PROVIDED AT END OF REGULAR MEETING ADJOURNMENT Mayor Sotelo-Solis adjourned to the Special Meeting to the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City to be held Tuesday, October 19, 2021 at 6:00 p.m. via teleconference. The meeting adjourned at 5:10 p.m. Shelley Chapel, Deputy City Clerk The foregoing minutes were approved at the Regular Meeting of December 7, 2021. Alejandra Sotelo-Solis, Mayor Page 2 of 2 51 of 483 +- CALIFORNIA -4 NATIONAL Clflr 1331 iNCOAPORAT ED MINUTES OF THE VIRTUAL REGULAR MEETING OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION — HOUSING AUTHORITY OF THE CITY OF NATIONAL CITY October 19, 2021 This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19 pandemic, and AB 361 adopted by the City Council every 30 days. The City Council minutes are prepared and ordered to correspond to the City Council Agenda. Agenda Items can be taken out of order during the meeting. The Agenda Items were considered in the order presented. A. CITY COUNCIL CALL TO ORDER The meeting was called to order at 6:10 p.m. by Mayor Sotelo-Solis. ROLL CALL Councilmembers present: Bush, Morrison, Rios, Rodriguez, Sotelo-Solis Other Elected Officials present: Beauchamp, Molina Administrative Officials present: Raulston, Bell Jr., Chapel, Gilman, Williams, Parra, Tellez, Meteau, Olson, Reeder, Hernandez, Yano, Barrera, Ryan, and Brennan. Interpretation in Spanish provided by Carlos Diaz and Luisa Diaz de Leon. PLEDGE OF ALLEGIANCE TO THE FLAG Councilmember Bush led the Pledge of Allegiance. PUBLIC COMMENTS Mayor Sotelo-Solis summarized the process for acceptance of live public comment allowing two (2) minutes per comment and introduced City Clerk Molina. Five (5) verbal comments were registered and spoken into the record: Peggy Walker, Judi Strang, Becky Rapp, Kelly McCormick, and Barbara Gordon. No written comments were received. Mayor Sotelo-Solis announced that the meeting will be adjourned in memory of Nancy Dalla. Her son, Michael Dalla, accepted the City Councilmembers condolences. Page 1 of 8 52 of 483 City of National City — City Council Regular Meeting Minutes October 19, 2021 PROCLAMATIONS AND CERTIFICATES 1. Honoring our National City centenarian, Gerarda "Danding" Yambao. Mayor Sotelo-Solis presented the Proclamation to the Yambao family. Public Comment: None Received and filed. 2. National City recognizes Breast Cancer Awareness month by honoring Assembly Woman Lorena Gonzalez. Mayor Sotelo-Solis presented the Proclamation to Assemblywoman Lorena Gonzalez. Public Comment: None Received and filed. 3. National City Celebrates Sister -City Tecate in their 129th Anniversary. This item was continued to the November 2, 2021. AWARDS AND RECOGNITIONS - No agenda items. PRESENTATIONS - No agenda items. INTERVIEWS / APPOINTMENTS - No agenda items. REGIONAL BOARDS AND COMMITTEE REPORTS Councilmember Morrison reported on governmental bodies the meet once a quarter and the need now to meet monthly. Councilmember Bush provided updates on the business of the Bayshore Bikeway Working Group. Councilmember Rios reported that the Sweetwater Authority approved changes to the meeting dates for the Citizens Advisory Committee. Vice -Mayor Rodriguez provided updates on the Metro Wastewater Joint Powers Authority. Mayor Sotelo-Solis reported on the San Diego Association of Governments (SANDAG) pilot program to provide youth opportunity passes and the directory for public restroom locations. CONSENT CALENDER Public Comment: No comment. Page 2of8 53 of 483 City of National City — City Council Regular Meeting Minutes October 19, 2021 ACTION: Motion by Councilmember Rios, seconded by Councilmember Bush, to approve the Consent Calendar Items 4 through 15. Motion carried by unanimous vote. 4. Motion of the City Council of the City of National City approving the waiving of the reading of the text of the Ordinances or Resolutions that are having a Public Hearing considered at this meeting and providing that such Ordinances or Resolutions shall be introduced and/or adopted after a reading of the title only. 5. Approved Meeting Minutes: City Council and Community Development Commission - Housing Authority of the City of National City Virtual Regular Meeting - September 21, 2021 Special Meeting of the City Council of the City of National City Virtual Special Closed Session Meeting - September 21, 2021. 6. Adopted Resolution 2021-150. Resolution of the City Council of the City of National City approving the settlement between Camilo Gutierrez Jr. and the City of National City. 7. Adopted Resolution 2021-151. Resolution of the City Council of the City of National City to authorize the City Manager to enter into an Agreement with VideoTrack LLC, for audio/video blurring, editing, synchronization, captioning, and transcription services for the National City Police Department and authorizing an increase of $50,000 to fiscal year 2022 General Fund appropriation and use of General Fund balance for such services. 8. Adopted Resolution 2021-152. Resolution of the City Council of the City of National City authorizing the Mayor to execute the First Amendment to an Agreement with VideoTrack LLC, increasing the Agreement by $35,621.13. 9. Adopted Resolution 2021-153. Resolution of the City Council of the City of National City ratifying and authorizing the City Manager to execute a one year agreement between the City of National City, Alpha Project, and City of Chula Vista to provide a homeless emergency assistance program; and appropriate PLHA funds to the Alpha Project in the amount of $60,000. 10. Adopted Resolution 2021-154. Resolution of the City Council of the City of National City authorizing the Mayor to execute Program Supplement Agreement (PSA) No. F011 Rev. 1 with the State of California Department of Transportation (Caltrans) for the El Toyon-Las Palmas Bicycle Corridor Project to allow for reimbursement of up to $1,544,000 in eligible project expenditures through the Federal Active Transportation Program (ATP). 11. Adopted Resolution 2021-155. Resolution of the City Council of the City of National City authorizing a Fiscal Year 2022 budget adjustment to establish appropriations in the amount of $60,000 for Capital Improvement Program (CIP) Fleet Vehicle Equipment and Accessories for the Public Works Streets and Wastewater Division, Public Works Parks Division, and the National City Police Department. 12. Adopted Resolution 2021-156. Resolution of the City Council of the City of National City authorizing the installation of 50 feet of parallel "15-minute" parking and 25 feet of parallel "Loading or Unloading" parking on the north side of E. 8th Street, in front of the future "Market on 8th" at 41 E. 8th Street to increase parking turnover for customers (TSC No. 2020-13). Page 3 of 8 54 of 483 City of National City - City Council Regular Meeting Minutes October 19, 2021 13. Approved Temporary Use Permit - Milk & Honey Outdoor Event hosted by Outpouring Outreach Ministry at 1920 Sweetwater Road on December 4, 2021 from 9 a.m. to 4:30 p.m. with no waiver of fees. 14. Ratified Warrant Register #10 for the period of 9/01/21 through 9/07/21 in the amount of $3,816,368.09. 15. Ratified Warrant Register #11 for the period of 9/08/21 through 9/14/21 in the amount of $462,311.81. PUBLIC HEARINGS: ORDINANCES AND RESOLUTIONS 16. Introduced Ordinance. Public Hearing and Introduction of an Ordinance of the City Council of the City of National City amending Sections 18.20.020, 18.21.040, 18.21.050, 18.45, and 18.50, and addition of Sections 18.30.380 and 18.30.390 of Title 18 (Zoning) of the National City Municipal Code related to Accessory Dwelling Units and Junior Accessory Dwelling Units. (Applicant City -Initiated) (Case File 2021-18 A). City Clerk Molina read the title of the Ordinance into the record. Mayor Sotelo-Solis introduced Associate Planner, David Welch, who presented the report and PowerPoint Presentation titled, "Public Hearing Code Amendments of NCMC Sections 18.20.020, 18.21.040, 18.21.050, 18.45, and 18.50, and Addition of Sections 18.30.380 and 18.30.390 Related to Accessory Dwelling Units and Junior Accessory Dwelling Units." Mr. Welch, Principal Planner Martin Reeder, and Director of Housing Authority Carlos Aguirre addressed questions from Councilmembers. Mayor Sotelo-Solis opened the public hearing at 7:43 p.m. Public Comments: Two (2) verbal comments were spoken into the record: Angeli Calinog, and Victor Avina. Three (3) written comments were read into the record by City Clerk Molina: Coyote Moon, Joe Frausto, and YIMBY Democrats SD. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Bush, to close the Public Hearing at 7:43. Motion passed by unanimous vote. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Rios, to introduce the Ordinance with a revision to include language that one unit be owner -occupied by January 1, 2025. Substitute motion by Vice -Mayor Rodriguez, seconded by Councilmember Bush, to introduce the Ordinance with a revision to remove the parking requirements for ADUs and JADUs. A friendly amendment was offered by Councilmember Bush to eliminate the maximum allowance of square footage from 1,000 to 1,200 feet which is State standard. The maker of the motion accepted the friendly amendment. Ayes: Bush, Rodriguez, Sotelo-Solis Nays: Morrison, Rios Substitute motion carried by 3 to 2 votes. Page 4of8 55 of 483 City of National City — City Council Regular Meeting Minutes October 19, 2021 Mayor Sotelo-Solis called for a recess at 8:10 p.m. and reconvened the meeting at 8:20 p.m. with all members present. 17. Introduced Ordinance No. 2021-2491. Public Hearing and the Introduction of an Ordinance of the City Council of the City of National City establishing Community Choice Aggregation (CCA) in the City of National City. City Clerk Molina read the title of the Ordinance into the record. Mayor Sotelo-Solis introduced Director of Engineering and Public Works Yano, who presented the report and PowerPoint presentation titled "CCA Ordinance". Director Yano received comments from the Councilmembers. Mayor Sotelo-Solis opened the public hearing at 8:26 p.m. Public Comments: Six (6) written comments were read into the record by City Clerk Molina: Carolyn Scofield, Coyote Moon, Laura Minna-Choe, Matthew Vasilakis, Shelah Ott, and Tara Hammond. One (1) verbal comment was spoken into the record: Karinna Gonzalez. ACTION: Motion by Councilmember Morrison, seconded by Councilmember Bush, to close the Public Hearing at 8:35 p.m. Motion passed by unanimous vote. ACTION: Motion by Councilmember Bush, seconded by Vice -Mayor Rodriguez, to introduce the Ordinance. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nays: Morrison Motion carried by 4 to 1 votes. NON CONSENT RESOLUTIONS 18. Adopted Resolution No. 2021-157. Approval of the 2021 Pension Obligation Bonds. City Clerk Molina read the title of the Resolution into the record. Mayor Sotelo-Solis introduced City Manager Raulston who provided the report. Public Comment: None. ACTION: Motion by Mayor Sotelo-Solis, seconded by Councilmember Bush, to adopt the Resolution. Motion passed by unanimous vote. NEW BUSINESS - No agenda items. Page 5 of 8 56 of 483 City of National City - City Council Regular Meeting Minutes October 19, 2021 B. COMMUNITY DEVELOPMENT COMMISSION - HOUSING AUTHORITY No agenda items. C. REPORTS STAFF REPORTS 19. City Manager Report. City Manager Raulston reported that public comments concerning the Environmental Impact Report are due to the Port of San Diego by November 17, 2021. The new Market on 8th food hall had a successful opening. He also provided updates on the flu vaccination clinic and MAAC Project's outreach for public services. He announced that a special meeting will be held November 2, 2021 to discuss commercial cannabis. He mentioned the various upcoming city events and invited the community to participate. MAYOR AND CITY COUNCIL 20. Proposal to name new park Dolores Huerta Park and Community Garden. Mayor Sotelo-Solis read the title of the item into the record. Mayor Sotelo-Solis introduced City Manager Raulston who provided the report and received comments from the Councilmembers. Public Comment: One (1) written comment was received and read into the record: Joan Rincon Eight (8) verbal comments were registered and spoken into the record: Enrique Morones, Margaret Godshalk, Fabio Rojas, Bridgette Browning, Rocina Lizaraga, Carolina Lizaraga, Francisco Lizaraga, and Christian Ramirez. Twenty-one (21) written comments were read into the record by City Clerk Molina: Angelica Ramirez, Olivia Mariscal de Calzada, Araceli Baca, Ari Honarvar, Brian Sherwin, Cristina Quiroga, Eva, Jesus Nebot, Karia Nava, Lucca Gomez, Maria Huerta, Mario Acevebo Torero, Martin Eder, Maya Piceno, Natalie Camacho Mendoza, Rocio Cruz, Roger Quesada, Sarah Bella Mondragon, Sarah Ruiz, Silvia Calzada, and Ted Godshalk. ACTION: Motion by Mayor Sotelo-Solis, seconded by Councilmember Bush, to add an item to the agenda for the next city council meeting a discussion to rename the new park Dolores Huerta Park. Motion passed by unanimous vote. Vice -Mayor Rodriguez congratulated Paradise Valley Hospital nurses for their new union contract. Councilmember Bush reported on the opening of the Parco development and the Market on 8th project.. Page 6of8 57 of 483 City of National City — City Council Regular Meeting Minutes October 19, 2021 City Treasurer Beauchamp congratulated the city on the pension obligation debt decision taken by Council. City Clerk Molina announced the vacancies on the boards, committees, and commission. Applications are accepted through Thursday, October 21, 2021 at 5 p.m.. Councilmember Rios expressed appreciation to Staff for their hard work. Councilmember Morrison complimented the success of the soft opening of the Market on 8th food hall. Mayor Sotelo-Solis invited the community to the various events planned throughout National City. CLOSED SESSION CLOSED SESSION REPORT Mayor Sotelo-Solis introduced City Attorney Bell who provided the report. 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) One (1) Potential Case No report 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: Sophia Bhandari, Garza Wilson, Sierra Wilson and Tony Wilson v. City of National City, et al. United States District Court, Southern District of California — Case No. 21-CV-1652-BTM- MDD City Attorney Bell reported that there was direction given by City Council by unanimous vote. 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Name of Case: Eugene R. Hawkinson v. City of National City, et al. San Diego Superior Court — Case No. 37-2020-00018398-CU-PA-CTL No report. 4. PUBLIC EMPLOYEE EMPLOYMENT Government Code Section 54957 Performance Evaluation: City Attorney No report. Page 7 of 8 58 of 483 City of National City — City Council Regular Meeting Minutes October 19, 2021 5. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Employee Organizations: Municipal Employees' Association (SEIU, Local 221), National City Firefighters Association (Local 2744), Police Officers Association (POA) Unrepresented Groups: Executive, Confidential, and Management Agency Designated Representatives: Eddie Kreisberg (Labor Negotiator), Doug Johnson (Ralph Andersen & Associates), Brad Raulston (City Manager), Tony Winney (Assistant City Manager), Molly Brennan (Administrative Services Director), Frank Parra (Chief of Emergency Services), Jose Tellez (Chief of Police), Paul Valadez (Budget Manager - Finance), Lilia Munoz (Human Resources Manager) No report. ADJOURNMENT The meeting adjourned in memory of Nancy Dalla. Mayor Sotelo-Solis adjourned to the Regular Meeting of the City Council and Community Development Commission - Housing Authority of the City of National City to be held Tuesday, November 2, 2021 at 6:00 p.m. via teleconference. The meeting adjourned at 10:03 p.m. Luz Molina, City Clerk The foregoing minutes were approved at the Regular Meeting of December 7, 2021. Alejandra Sotelo-Solis, Mayor Page 8 of 8 59 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City declaring findings to continue teleconference meetings to January 6, 2022, as required by AB 361. (City Clerk) Please scroll down to view the backup material. 60 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Adoption of a Resolution Declaring Findings to Continue Teleconference Meetings to January 6, 2022, as required by AB 361 (City Clerk) PREPARED BY: Shelley Chapel, MMC, Deputy City Clerk DEPARTMENT: City Clerk PHONE: (619) 336-4225 EXPLANATION: APPROVED BY: S -e('t"egy &aree Adoption of the resolution would allow the City Council and the City Boards, Commissions and Committees to continue teleconference meetings via Zoom past the September 30, 2021, expiration date of the Governors Executive Order N-08-21. The State of Emergency continues as the COVID-19 Delta Variant has emerged causing a spike in cases throughout the world. The City complies with the County of San Diego County Health Department and Cal OSHA requirements to ensure the health and safety of its staff and the public. Adopting this resolution would allow the City Council to reevaluate this declaration of findings every 30 days for ongoing continuation or further action. See Attachment A — Explanation regarding Assembly Bill No. 361 FINANCIAL STATEMENT: ACCOUNT NO. None. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Staff recommends that the City Council adopt a resolution making the findings required by AB 361 to continue teleconference meetings of the City Council and the City Boards, Commissions and Committees after September 30, 2021 for a period of 30 days from the date of this meeting to be considered again by the City Council for ongoing continuation or further action. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: A — Explanation B — Resolution 61 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, California authorizing the acceptance of Library Services and Technology Act (LSTA) funds from the California State Library in the amount of $60,000 to cover the costs associated with the Community Connections Grant Project and authorizing the establishment of a Library Grants Fund appropriation of $60,000 and corresponding revenue budget. (Library and Community Services) Please scroll down to view the backup material. 62 of 483 CALIFORNIA NATIONAL `TONAL CITY C1ORpO RATgp City Council Staff Report December 7, 2021 ITEM Resolution of the City Council of the City of National City, California authorizing the acceptance of Library Services and Technology Act (LSTA) funds from the California State Library in the amount of $60,000 to cover the costs associated with the Community Connections Grant Project and authorizing the establishment of Library Grant Fund appropriations of $60,000 and corresponding revenue budget. BACKGROUND Many residents of National City have been adversely impacted by the COVID-19 pandemic, experiencing health issues, mental health issues, food insecurity, loss of employment, and financial vulnerability. During the pandemic, popup distributions of food, medical and other basic necessities have emerged in National City, including in the National City Public Library's parking lot. As the Library is already a trusted community institution in National City, staff routinely refer patrons to local services and resources. Although there is information available through 211, staff try to give our patrons options that are local and convenient. Many times, the patrons looking for assistance have difficulty getting to locations that are further afield. EXPLANATION The National City Public Library staff already refer community members to local agencies for assistance. The Community Connection Grant from the State Library and entitled "National City Connects!" would pay for staff time in order to research more fully and conduct outreach with local organizations providing these services and resources. National City Public Library staff will be able to assist patrons by providing more complete and up-to-date information on local resources in English and Spanish. In addition, staff will compile the information onto a webpage that can be placed on the National City Public Library's website, with a link to it from our new mobile app which will be launched in Spring 2022. Information will also be available in the Library for quick and easy reference in English and Spanish. The grant funds of $60,000 will pay for staff training and implementation of the program, in addition to funding promotional materials and supplies for outreach to local agencies. This program will assist patrons who struggle to obtain services and resources by building staff skills and knowledge about social care resources and providing referrals to local agencies, which in turn will help build resilience and improve the health and wellbeing of the National City community. RECOMMENDATION 63 of 483 Page 2 Staff Report — Resolution Authorizing Acceptance of Grant Funds for Community Connections Grant Project December 7, 2021 Adopt a resolution authorizing the acceptance of Library Services and Technology Act (LSTA) funds from the California State Library in the amount of $60,000 to cover the costs associated with the Community Connections Grant Project and authorizing the establishment of Library Grant Fund appropriations of $60,000 and corresponding revenue budget. FISCAL IMPACT Adoption of the resolution will approve the acceptance of grant funds in the amount of $60,000 for the Community Connections Grant Project. 64 of 483 DocuSign Envelope ID:8C6113C.2FB-769D-4E48-84D4-9DEBE6F96F86 (`I'll ,riot1rt STATE BRARY r t 7 v ,i Cr 1 li 1 1 1 0 PILLS t tkr C ChM Fftitra6E, 5H*FIM1.GiOUR fiJIVat November 5, 2021 Joyce Ryan, Director of Library and Community Services National City Public Library 1401 National City Boulevard National city, CA 1 - fear Ms. Ryan: We are pleased to approve the grant application for the National City connects!: National City Public Library project for a total of $60,000 in federal Library Services and Technology Act (LSTA) funds. Hard copies of this correspondence will not follow. Keep the entirety of this correspondence for your files and consider these award materials your original documents. Please refer to the Grant Guide located on the California State Library's Manage Your Current Grant webpage (https://www.Iibrary.ca.gov/grants/manage/) for more information and review the following: LSTA Funds Processing of grant payments may take from eight to ten weeks before delivery. If you have not received payment ten weeks after submitting your claim form to the State Library's Fiscal Department, please contact your Grant Monitor. Project Support There are two people assigned to your project. The first is your Grant Monitor. Contact them regarding compliance and reporting. The Grant Monitor assigned to your project is Lynne Oliva and can be reached via email at lynne.oliva@library.ca.gov. You are also assigned a Jody Thomas for ongoing programmatic support. The Jody Thomas assigned to your project is Jody Thomas and can be reached via email at jody.thomas@library.ca.gov. Please stay in touch with your Grant Monitor and Jody Thomas throughout the award period. Read the enclosed award packet thoroughly and contact your Grant Monitor if you have any questions. Best wishes for a successful project. Respectfully yours, Ft DocuSigned by: BDA50981 C41 C416... Greg Lucas California State Librarian cc: Anne Defazio adefazio@nationalcityca.gov Jody Thomas jody.thomas@library.ca.gov Lynne Oliva lynne.oliva@library.ca.gov Nicole Bravin nicole.bravin@library.ca.gov Angie Shannon angie.shannon@library.ca.gov Reed Strege reedistrege@library.ca.gov Natalie Cole natalie.cole@library.a.gov 65 of 483 DccuSign Envelope ID: 8C6DC FB-769D-4E48-84D4-9DEBE5F98F36 STATE 1BP)ftY f tt '11",, r OUR Mini -AG' SHAPING OUR Frrript THE BASICS - YOUR LSTA GRANT AWARD The following provides all of the basic information about your grant and managing your grant. Award #: 40--9254 File #: CM-04 IMLS #: LS-249 1'-OLS-21 ORGANIZATION: National City Public Library Project Title: National City Connects!: National City Public Library Award Amount: $60,000 2021/2022 LSTA APPROVED BUDGET Salaries/Wages/Benefits $53360 Consultant Fees Travel S Supplies/Materials $6,640 Equipment f$5O0O or more per unit) $ Services $ Project Total $60,000 Indirect Cost $ Grant Total S60,000 Pa ment Schedule 45%/45%/10% Start Date: 11/5/2021 End Date: 6/30/2022 This project will be officially closed as of the end date listed above and no new expenditures may be generated, nor may any additional funded project activities occur. Unexpended or unencumbered funds must be returned within 30 days of the end date. However, if funds were encumbered prior to the end date, this project is allowed 45 days to liquidate those encumbrances. Any funds not liquidated are to be returned with the liquidation report within 60 days of the end date. REPORTING Financial and program narrative reports are required. All required reporting materials, as well as the Grant Guide, will be located on the California State Library's Manage Your Current Grant webpage (https://www.Iibraryca.gov/grants/manage/), The Grant Guide for this project will list specific reporting due dates. Failure to provide timely reports is a serious breach of a grant recipient's administrative duty under the grant program, which may result in federal audit exceptions against the state and the loss of LSTA funds. PAYMENTS Please note this clarification regarding payments. If your full grant amount is more than $20,000, ten percent (10%) of the grant award is withheld until the end of the project period. It is payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or returns all unspent grant funds, by the time specified in the grant program. 66 of 483 DocuSign Envelope ID: 8C60C2FB-769D-4E48-84D4-90EBE6F96F36 Cdf S TAT I B RARY PRESERVINQ OUR HERITAGE. SHAPING OUR FUTURE LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) AWARD AGREEMENT AND CERTIFICATION OF COMPLIANCE 67 of 483 DomSign Envelope ID: 8G6DG FB-769D-4E4 -84 4-9DEBE6F95F36 F151 it GrCI.[- Pi/C[K L .� STATEIJIBRARY PFtES[RVING OUP. HEIRITAGE, SI-L PANG OUP. FUTURE TABLE OF CONTENTS National City Public Library National City Connects! 2021/2022 40-9254 Pagel of 40 PROJECT SUMMARY Error! Bookmark not defined. PROCEDURES and REQUIREMENTS Error! Bookmark not defined. Term of the Agree rnrit Y•i!•..f i....•... rf.■• Error! Bookmark not defined. Scope of Work . Error! Bookmark not defined. Spending Fundy Error! Bookmark not defined. Narrative and Financial Reports Error! Bookmark not defined. Claim Form and Payment Error! Bookmark not defined. EXHIBIT A: TERMS AND CONDITIONS Error! Bookmark not defined. EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS ..... Error! Bookmark not defined. EXHIBIT C: LSTA AWARD REQUIREMENTS Error! Bookmark not defined. CIPA Compliance Error! Bookmark not defined. Contracting Guidance........... Error! Bookmark not defined. Accessibility. Error! Bookmark not defined. Language Access Services Error! Bookmark not defined. EXHIBIT Er: CERTIFICATION OF COMPLIANCE FORM Error! Bookmark not defined. Certification .,. Error! Bookmark not defined. 68 of 483 DocuSign Envelope ID: B 6DC FB-769D-4E48-84D4-9DEBE6F96F3 Cate- STATE� National City Public Library National city connects! 2021/2022 40-9254 Page 2of4O BRARY PRESERVING OUR HERITAGE, SHAPING OW& FUTURE PROJECT SUMMARY AWARD AGREEMENT BETWEEN THE CALIFORNIA STATE LIBRARY and National City Public Library for the National City Connects! AWARD AGREEMENT NUMBER 40-9254 This Award Agreement ("Agreement") is entered into on November 5, 2021 by and between the California State Library ("State Library") and National City Public Library, (uSubrecipienv). This Award Agreement pertains to National City Public Library's LSTA-funded National City Connects! project. The Library Development Services Division ("LDS") of the State Library supports programs related to library development and cooperation through the administration of state and federal funds. The Subrecipient was selected by the State Library to receive LSTA award funds in the amount of $60,000 through the process adopted by the State Library in administering such grants. The State Library and the Subrecipient, for the consideration and under the conditions hereinafter set forth in the Grant Agreement, agree as follows: 69 of 483 DocuS gn Envelope ID: 8C iDC FB-7 9D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 3of40 C114;17u STATE'U B PRESEWINO OUR I1ERITAG E, SHAPING OUR FUTURE PROCEDURES and REQUIREMENTS Term of the Agreement The Award term begins on the date of execution of the Agreement by both parties, until September 30, 2022. if completion of the project occurs prior to the end of the grant period this will be the end date of the term of this agreement. Award eligible program expenditures may begin no earlier than the start date of the project period. The project period ends on June 30, 2022 and all eligible program costs must be incurred by this date. Scope of Work 1. Subrecipient agrees to perform all activities specifically identified in the Subrecipient's application and submitted to the State Library in response to Community Connections opportunity. 2. The following activities and deliverables to be performed by the Subrecipient include, but are not limited to the following: • Maintain and keep records of expenditures related to the grant that are consistent with the Generally Accepted Accounting Principles (GAAP)I • Make financial records available to the State Library upon request. • Work with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant. • Prepare and submit required narrative and financial reports. • Procure equipment, and other supplies as needed for the project. • Issue contracts for services, personnel, and consultants. • If applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors. • Oversee the implementation of project activities. Spending funds 1. There are federal restrictions for how LSTA funding can and cannot be spent. Please be sure to review the Restrictions on the Use of LSTA Grant Funds, also detailed in Exhibit B of this agreement, to ensure that LSTA funds are used appropriately. Unallowable costs may not be counted toward a project's match or in -kind contribution. 70 of 483 DocuSign Envelope ID: 8C6DC2F13-759D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Connects' 2021/2022 40-9254 Paige 4 of 40 Narrative and Financial Reports 1. The Subrecipient shall be responsible for submission of interim and final narrative and financial reports on the progress and activities of the project, to the California State Library, using the sample report documents provided by the California State Library. 2. All the reports must be current, include all required sections and documents, and must be approved by the Grant Monitor before any payment request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and result in the termination of the Agreement or rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Monitor. The financial reports shall reflect the expenditures made by the Subrecipient under the Agreement, and may be incorporated into the same reporting structure as the narrative reports. 3. The reports shall be submitted by the following dates: Reporting rtin Period . Report Due Date July - September 1st Quarter Financial Report Due N/A October - December 2nd Mid Due Quarter Project Financial Program Report Narrative Due and Report January 15, 2022 January - March 3rd Quarter Financial Report Due April 15, 2022 April - Project End Date Final Detail Narrative Financial Report Report Report, and Final Due Expenditure Program Upon project July 31, completion but 2022 no later of than the 60 End is extension new Days extended Date dates) from Project (if end see letter date for Liquidation required not been if encumbered spent Financial by project Report Due funds have end date) (On!y 8/31/2022 4. Failure to submit timely reports with the appropriate documentation by the due date may result in rejection of the payment request and/or forfeiture by the Subrecipient of claims for costs incurred that might otherwise have been eligible for grant funding. 5. The Subrecipient agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a 71 of 483 Doou ign Envelope ID: 8 6DD FB, 9D-4E48.84D4- DEBE F9 F 6 National City Public Library National City Connects! ts! 2021/2022 40-9254 Page 5 at 40 minimum of five (5) years after final payment date or grant term end date, whichever is later. Please refer to Exhibit A, Terms and Conditions for more information. Claim Form and Payment 1. The California State Library shall provide the Subrecipient payment as outlined in the payment schedule, and only for those activities and costs specified in the approved award application. . The Subrecipient shall complete, sign, and submit the certification of Compliance form (Exhibit D) and the Financial Claire form (included in your award packet) to the California State Library within 14 days of receiving the award packet. These forms will be issued, signed and submitted using the online signature and agreement platform, DocuSign. n. 3. Any of the sums listed as approved and/or amended appearing under the categories in the approved budget may be adjusted with prior authorization from the California State Library Grant Monitor. This would be to increase the allotment with the understanding that there will be corresponding decreases in the other allotments so that the total amount paid by the California State Library to the Subrecipient under this Agreement shall not exceed the awarded amount, which shall be expended/encumbered during the grant period. 4. if the payment amount made by the California State Library exceeds the actual expenses incurred during the term of this Agreement, as reflected in the financial reports to be filed by the Subrecipient, the Subrecipient shall immediately refund the excess payment amount to the California State Library. 5. The Award payments will only be made to the Subrecipient. It is the .ubrecipient1s responsibility to pay all contractors and subcontractors far purchased goods and services. 6. For awards over $20,000, the Final Payment of 1 O% will be withheld and retained by the California State Library until all conditions agreed upon in this Agreement, including submission and Grant Monitor approval of the final narrative and financial reports, have been satisfied. 7. Prompt Payment Clause The California State Library will make payments to the Subrecipient in accordance with the Prompt Payment Clause under Government Code, section 927, et. seq. The Subrecipient may typically expect payment to be issued within 45 days from the date a grant payment request is properly submitted and approved by the Fiscal Analyst. . Budget Contingency Clause a. It is mutually agreed that if the Budget Act of the current fiscal year or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall no longer be in full force and effect. In this evert, the California State Library 72 of 483 DocuSign Envelope ID: 8C6DC2FB-769D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Cornets! 20 1 2022 40-9254 Page 6 of 40 shall have no liability to pay any funds whatsoever to the $ubrecipiont or to furnish any other considerations under this Agreement and the Su recip ent shall not be obligated to perform any provisions of this Agreement. b. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this Program, the California State Library shall have the option to either cancel this Agreement with no liability occurring to itself or offer an Agreement amendment to the Subreci Tent to reflect the reduced amount. 73 of 483 Docu i 1n Envelope ID: 8C6DG2F8-769D-4E48-84D4-9DEEE5F96F36 National City Public Librciry National City Connects! 2021/2022 40-9254 Page 7 of 40 b91 el S TAT VL 1 BRARY PRESERVING OUR HERITAGE. SHAPING OUR FUTURE EXHIBIT A: TERMS AND CONDITIONS Arc<nowledgrn nt: The Institute of Museum and Library Services and the CaliforniaState Library shall be ac nowlecc ed in all promotional materials and publications related to the LSTA-funcec project, a. LSTA award recipients must ensure that the Library Services cnd Technology Act receive full crecit as the funding program and that the Institute of Museum and Liorcry Services (IMLS) likewise, is acknowledged as the federal source of funcs. b. Publications and information releases about the project must credit the Library Services arc Technology Act (LSTA). An appropriate statement for a publication or project press release is: "This (publicofion/project] was supported in whole or in part by the U.S. Institute of Museum and Library Services under the provisions of the Library Services and Technology Act, administered in California by the State Librarian." As appropriate, this disclaimer should be added: "The opinions expressed herein do not necessarily reflect the position or policy of the U.S. Institute of Museum and Library Services or the California State Library, and no official endorsement by the U.S. institute of Wuseum and Library Services or the California State Library should be inferred.' c. This crecit line on procucts of a project, such as materials and publicity, is important to foster support from the public and by state and federal funding sources. d. For more examples from Institute of Museum cnd Library Services (IMLS) provided for recipients of national level Grants, please see IMLS Atic nowledgemen,t Recuirernents. e. IMLS Loco: Use of the IMLS loco, which can be downloaded on the NU Logos page, is recuired on any publications. Please refer to the IMLS Brand Standards cage for further details and usage requirements. If the award 74 of 483 DocuSign Envelope ID: BC6DC FB-769D-4E48-84!D4-9DEEE6F96F36 National city Public Library National City Connects! 2021/2022 40-9254 Page 8 of 40 project results in copyrightable material, the sub Subrecipient or any subcontractor of the sub Subrecipient is free to copyright the work. However, IMLS and the State Library reserve a royalty -free, exclusive and irrevocable license to reproduce, publish, or otherwise use and authorize others to use the work for government purposes. f. Photo Documentation: Digital photos are a great way to document the happenings of your project. It is recommended that you use a photo release form when taking photos of the public. You may use your library's photo release form, or use the ILLS Media Content Authorization and Release form. 2. Agency: In the performance of this Agreement the Subrecipient and its agents and employees shall act in an independent capacity and not as officers, employees or agents of the California State Library. The Subrecipient is solely responsible for all activities supported by the grant. Nothing in this Agreement creates a partnership, agency, joint venture, employment, or any other type of relationship between the parties. The Subrecipient shall not represent itself as an agent of the California State Library for any purpose, and has no authority to bind the State Library in any manner whatsoever. 3. Amendment: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph. 4. Applicable law: The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. 5. Assignment, Successors, and Assigns: The Subrecipient may not assign this Agreement or delegate its performance to any third -party person or entity, either in whole or in part, without the California State Library's prior written consent. The provisions of this Agreement shall be binding upon and inure to the benefit of the California State Library, the Subrecipient, and their respective successors and assigns. 6. Audit and Records Access: The Subrecipient agrees that the California State Library, the Department of General Services, the State Auditor, or their designated representatives shall have the right to review, audit, inspect and 75 of 483 DowS gn Envelope ID: 8G6DC2FB-769134-4E48-8404-9DEBE6F96F36 National City Public library National City Connects! 2021/2022 40-9'254 Page 9of40 copy any records and supporting documentation pertaining to the performance of this Agreement. The Subrecipient agrees to maintain such records for possible audit for a minimum of five (5) years after the final payment, or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later, The Subrecipient agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Subrecipient agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks. 7. Authorized Representative: Subrecipient and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their oraniation's behalf. 8. Communication: All communications from either party, including an interim check -in at any time during the grant term, shall be directed to the respective Grant Monitor or representative of the California State Library or Subrecipient. For this purpose, the following contact information is provided below: National City Public Library_ California State Library --._ Joyce Ryan Lynne Oliva jryan@nationalcifyca.gov Iynne.oliva@library.ca..gov 9. Confidentiality; Subrecipient will maintain as confidential any material if receives or produces that is marked Confidential or is inherently confidential, or is protected by privilege. Subrecipient agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act. 10. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Subrecipient of their responsibilities and obligations hereunder. The Subrecipient 76 of 483 Dow Sign Envelope ID: 8 6D FB-89D-4E45-84D4-9DEBE F98F 6 National City Public Library National city connects! 2021/2022 40-9254 Page 10 of 40 agrees to be as fully responsible to the State for the acts and omissions of its contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Subrecipient. The Subrecipient's obligation to pay its contractors and subcontractors is an independent obligation from the State's obligation to rate payments to the Subrecipient. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor. 11. Copyright: Subrecipient owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Subrecipient is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing. 12. Discharge of Grant obligations: The Subrecipient's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Subrecipient is a non-profit entity, the Subrecipient's Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library. 13. Dispute Resolution: In the event of a dispute, Subrecipient will discuss the problem informally with the Grant Monitor. If unresolved, the Subrecipient shall file a written "Notice of Dispute" with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Subrecipient for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Subrecipient may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Subrecipient shall continue with its responsibilities under this Agreement during any dispute. 14. Drug free Workplace: The Subrecipient certifies under penalty of perjury under the laws of California, that the Subrecipient will comply with the requirements of the Drug -Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug -free workplace by taking the following actions: 77 of 483 Dom Sign Envelope ID: 881 FB-7 90-4E48-8404- DEBE6F F3 National City Public Library National City Connects! 2021/2022 40-9254 Page 11 of 40 a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug -Free Awareness Program to inform employees about all of the following: 1 } The dangers of drug abuse in the workplace. 2) The Subrecipient's policy of maintaining a drug -free workplace; 3) Any available counseling, rehabilitation and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. c. Require that every employee who works on the Agreement will: 1) Receive a copy of the Subrecipient's drug -free workplace policy statement. 2) Agrees to abide by the terms of the ubrecipient's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Subrecipient may be ineligible for award of any future state agreements if the California State Library determines that the Subrecipient has made a false certification, or violated the certification by failing to carry out the requirements as noted above. 15. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties. 16. Entire c reement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties. 17. Exclusive Agreement: This is the entire Agreement between the California State Library and Subrecipient. 18. Extension: The State Librarian or designee may extend the final deadline for good cause. The Subrecipient's request for an extension of the grant period must be made in writing and received by the California State Library of least 30 days prior to the final deadline. Extensions of up to 30 days following the original 78 of 483 DoouSign Envelope ID: 8D5D FB-7 0-4E4B- 4D4-9DEBE6F9 F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 12 of 40 project period end date may be granted. Extended project end dates may not exceed the end of the Federal fiscal year (September 0) . 19. Failure to Perform: If the Grant Monitor determines the Subrecipient has not complied with this Agreement, or is not implementing the project as approved by the State Library, the Subrecipient may forfeit the right to reimbursement of any grant funds not already by the California State Library, including, but not limited to, the ten percent (1O%) withhold. 20. Federal and State Taxes: The State Library shall not: a. Withhold Federal Insurance Contributions Act (FICA) payments from Subrecipient's payments or make FICA payments on the ubrecipient's behalf; or b. Make Federal or State unemployment insurance contributions on Subreci pient's behalf; or c. Withhold Federal or State income taxes from Subrecipient's payments Subrecipienf shall -pay all taxes required on payments made under this Agreement including applicable income taxes and FICA. 21. Force Majeure: Neither the California State Library nor the Subrecipient, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Subrecipient, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party. 22. Forfeit of Grant Funds and Repayment of Funds Improperly_E pended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at their sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Subreciplent to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (1O%) withhold, and or to repay to the California State Library any funds improperly expended. 23. Fringe Benefit Ineligibility: Subrecipient agrees that neither the Subrecipient nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library. 79 of 483 Dom Sign Envelope ID: 8C60C2FB-769D-4E48-5/04-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 0-9254 Paa 13 of 40 24. Fundingontin ens a. This grant award may have been written before ascertaining the availability of congressional appropriation of funds, for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the grant award were executed after that determination was made. b. This grant award is valid and enforceable only if sufficient funds are made available to the State by the United States government for the Fiscal Year 2021/2022 for the purposes of this program. In addition, this grant award is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this grant award in any manner. c. It is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this grant award shall be amended to reflect any reduction in funds. d. The California State Library has the option to amend the grant award to reflect any reduction of funds. e. Upon the grant award approval by the State Librarian, one (1) completed set of this Award Agreement will be sent to the Subrecipient Such copy shall be the officially approved agreement for the conduct of the approved project. • 25. Generall ccepted Accounfin_g Principles: The Subrecipient is required to use Generally Accepted Accounting Principles in documenting all grant expenditures. 26. Grant Monitor: The Grant Monitor may monitor Subrecipient performance to ensure Subrecipient expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements, unless such authority is expressly stated in the Procedures and Requirements, 27. Independent Action: Subrecipient reserves the right to fulfill ifs obligations under this Agreement in an independent manner, at any location and at any time within the agreed -upon timeline. ubrecipient"s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Subrecipient shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement. 80 of 483 DomSign Envelope ID: 8 6FJ FB-769D-4E48.84D4- DEBE F96F36 National City Public Library National CityConnects' 2021/2022 40- 2 4 Page 14 of 40 28. Indemnification: Subrecipient agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Subrecipient in the performance of this Agreement. 29. License to Use: The California State Library and the Institute of Museum and Library Services reserve a fully paid -up, royalty -free, nonexclusive, sub -licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Subrecipient in connection with this Agreement. This includes intellectual property, with or without third -party rights. All such usages will be for public library and State governmental purposes: a. The copyright in any work developed under this grant or contract under this award; and b. Any rights of copyright to which a Subrecipient or a contractor purchases ownership with award support. 30. Limitation of Expenditure: Expenditure for all projects must conform to the approved budget, as amended, and with applicable Federal and State laws and regulations. During the award period, the subrecipient may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian, Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts. The total amount paid by the California State Library to the subrecipient under this agreement shall not exceed $60,000 and shall be expended/encumbered in the designated award period. 81 of 483 DowwSi n Envelope ID: 8C6DC FB-7 9D-4E48-84D4-YDEBE6F96F 6 National City Public library National City Connects! 2021/2022 40-9254 Page 15 of 40 31. L k byin : Subrecipient confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. internal Revenue Code of 1986. 32. Non -Discrimination Clause. During this grant period, the Subrecipient and the Subreaipient's contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, age, sexual orientation, or military and veteran status. Subrecipient shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discriimination and harassment. Additionally, Subrecipient, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 etseq.), the regulations promulgated thereunder (Cal. Code Regs., tit. §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code § § 1 113 -111 .) r and the regulations or standards adopted by the California State Library to implement such article. Subrecipient shall permit access by representatives of the Department of Fair Employment and Housing and the California State Library upon reasonable notice at any time during the normal business hours, but in no case Tess than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require to ascertain compliance with this clause. Subrecipient, and its contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2 1110 .) Subrecipient shall include the non-discriiminaticn and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement. 33. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows: a. Electronic Mail E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party, giving notice. Notice is effective upon receipt. 82 of 483 Docu i n Envelope ID: 8 6O FB-76Y D-4E4 3-134D4-9O BE6F9 F 6 National City Public Library National City Connects' ' 2021/2022 40-9254 Page 16 of 40 b. Doou i n (e-signature platform): When sent via f ocu i n a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon receipt. c. Grants Management System: When sent via uploaded to the California State Library's Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon receipt. d. Personally: When delivered personally to the recipient's physical address as stated in this Agreement. e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient's address as stated in this Agreement. 34. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, Federal Restrictions on the Use of LSTA Funds, LSTA Award Requirements, Certificate of Compliance, and Project Summary of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). ubrecipient's California State Library - approved Application (Subrecipient s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement the following order of precedence shall apply: (a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions (c) Procedures and Requirements (d) Federal Restrictions on the Use of LSTA Funds (e) LSTA Award Requirements (f) Certificate of compliance (g) Project Summary (h) Subrecipient's Application (1) All other attachments hereto, including any that are incorporated by reference. 35. Payment: a. The approved Budget, if applicable as detailed in the Award Letter, states the maximum ur amount of allowable costs for each of the tasks identified in the Activity Timeline included in the project application. California State 83 of 483 Dam Sign Envelope ID: 8C613C2FB-7690-4Ed1-8-84D4-9DEBE6E96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 17 of 40 Library shall provide funding to the Subrecipient for only the work and tasks specified in the Subrecipient's Application at only those costs specified in the Budget and incurred in the term of the Agreement. b. The Subrecipient shall carry out the work described in theSubrecipient's Application in accordance with the approved Budget, and shall obtain the Grant Monitor's written approval of any changes or modifications to the approved project as described in the ubrecipient's Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the Subrecipient fails to obtain such prior written approval, the State Librarian or designee} at their sole discretion, may refuse to provide funds to pay for such work or costs. c. The Subrecipient shall request funds in accordance with the funding schedule included in this agreement. d. For awards with total funding exceeding $20,000, ten percent (1O%) will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the Subrecipient to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to California State Library's 10 percent (10%) retention policy. e. Lodgings, Meals and Incidentals: Subrecipient's Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Monitor for more information). f. Payment will be made only to the Subrecipient. g. Allowable expenses shall not be incurred unless and until the Subrecipient receives official award notification cis described in the Procedures and Requirements. 36. Personal Jurisdiction; The Subrecipient consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. Native American Tribal Subrecipient s expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties. 37. Personnel Costs: If there are eligible costs pursuant to Exhibit D, Eligible and Ineligible Costs, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant -related activities and on the actual salary or equivalent hourly wage the employee is paid for their 84 of 483 Dow Sign Envelope ID: B 6O FB-7 D-4E48-84D4-9L EBE6F96F36 National City Public Library National CityConnects! 2021/2022 40-9254 Page 18 of 40 regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in Exhibit D. 38. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Subrecipient, or any other person or entity in connection with the Project. It is mutually agreed that Subrecipient is responsible for furnishing funds beyond the award that may be necessary to complete outcomes or deliverables. 39. Privacy Protection: Both parties agree to protect the confidentiality of any non- public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1,et. seq. 40. Prohibited Use: The expenditure under this program shall not be used to supplant Subrecipient efforts in other grant programs provided by the California State Library and shall not be used to supplant subrecipient effort. 41. Provisions.: This agreement ent isentered into under provisions of the Library Services and Technology Act, Public Law 104-208 on September 30, 1996; and Congressional Record — House, H11644-H11728 on September 28, 1996, H12266- H12267 on October , 1' 96; and 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, December 26, 2013. Congress enacted the Museum and Library Services Act of 2010 (Pub. L. 111-340, codified at 20 U.S.C. § 9101 et seq.), which also incorporates Library Services and Technology Act (LSTA). a. Performance of the provisions of this agreement is subject to the conditions and availability of funds as awarded by the State Librarian under said Act. 42. Public Records Act: Material maintained or used by the California State Library is considered "public record" under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports* and any other written communications between the parties. Subrecipient agrees to ensure that all content contained in its written reports are appropriate for publication. Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Subrecipient agrees to alert the State Library as to a basis for exemption, if any exists. 85 of 483 Dom Sign Envelope ID: 8C60C2FB-769D-4E48-841.134-913EBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 19 of 40 43. Publicity Obligations: Subrecipient will notify the State Library of any promotional materials or publications resulting from the award no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Subrecipient will acknowledge the LSTA support as noted above. Subrecipient agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Subrecipient, and may distribute such information to third parties. 44. Records: Communications, grant related documents, data, original receipts and invoices must be maintained by Subrecipient and shall be made available to the State Library upon request. Subrecipient agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end -of -term. The State Library may monitor or conduct an onsite evaluation of Subrecipient's operation to ensure compliance with this Agreement, with reasonable advance notice. 4. Reduction of Waste: In the performance of this Agreement, Subrecipient shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate. 46. Reimbursement Limitations: Under no circumstances shall the Subrecipient seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Subrecipient shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program. 47. Reports and Claims: It is the responsibility of the recipient of these instructions to see that the proper individual to supply the required reports and claims receives the instructions and makes the required reports and claims to the California State Library. a. The subrecipient shall be responsible for the submission of two Narrative Reports, unless otherwise noted in the Grant Guide for the project located on the State Library's website, on the progress and activities of the project 86 of 483 Docu i n Envelope ID: 8C6DC2F13-7690-4E4-8-84D4-9DEBE6H6F36 National City Public Library National City Carintsl 2021/2022 40-9254 Page 20 of 40 to the State Library within 30 days following the end of the designated quarter. b. The subrecipient shall submit quarterly Financial Reports to the State Library, unless otherwise noted in the Grant Guide for the project located on the State Library's website. These reports are to reflect the expenditures made by the subrecipient under the agreement. The financial reports are to be submitted within 30 days following the end of the designated quarter. c. To obtain payment hereunder the subrecipient shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit. d. In full payments are typically made for awards totaling $20,000 or less. e. Funding for awards totaling more than $20,000 are issued in three payments following a 4 %% 45 /10% payment schedule, unless an exception has been made. f. The final 10% cif the grant award (if applicable) is payable only if the subrecipient fulfills all project reporting requirements and returns all unspent funds by the time specified in the Grant Guide. Failure to provide timely reports is a serious breach of an award recipient's administrative duty under the award, which may result in federal audit exceptions against the State and the Toss of LSTA funds. The State Librarian may extend the final deadline for good cause. Request for extension beyond the final deadline of the award period must be received at least 30 days prior to that deadline. g. Payment will be provided to cover the expenditures incurred by the subrecipient for the project in the following manner: 0 $27,000 upon execution of the agreement and submission of claim by fiscal agent If applicable, second payment will be made upon approval of first quarter financial report and receipt of claim form in the amount of $27,000 0 If applicable, final payment will be made upon approval of all final reports and receipt of claim form in the amount of $6,000 h. If the amount of payment made by the California State Library shall exceed the actual expenses during the term of this agreement, as reflected in the financial reports to be filed by the subrecipient, the subrecipient shall refund to the California State Library the amount of such excess payment. 87 of 483 Doou ign Envelope ID: 8C6DC2F13-769D-4648-1341.D4-9DEBE6F96F36 National city Public Library National City Connects! 2021/2022 40-9254 Page 21 of 40 48. Self -Dealing and rm's L.en. th Transactions: All expenditures for which reimbursement ent pursuant to this Agreement is sought shall be the result of arm's- length transactions and not the result of, or motivated by, self -dealing on the part of the Subrecipient or any employee or agent of the Subrecipient. For purposes of this provision, "arm's-length transactions" are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self -dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all award monies are to be expended. 49. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement* but the remainder of the provisions in the Agreement will remain in full force and effect. 50. site Visits:. The Subrecipient shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project. 51. Subrecipient; The Subrecipient is the government or other legal entity to which a subaward is awarded and which is accountable to the grantee for the use of the funds provided. a. The subrecipient will make reports to the State Librarian in such form and containing such information as may be required to enable the California State Library to perform its duties. The subrecipient will keep such records and afford such access as the California State Librarian or Library may find necessary to assure the correctness and verification of such reports. b. The control of funds and title to property derived there from shall be in a subrecipient agency for the uses and purposes provided; a subrecipient agency will administer such property and funds and shall apply funds only for the purposes for which they were granted. 52. Subrecipient Accountability: The Subrecipient is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Subrecipient 88 of 483 D ck' ign Envelope ID: 8C6DC2F13-769D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 22 of 40 has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Subrecipient is responsible for repayment of the funds to the California State Library. 53. Subrecipient Funds: It is mutually agreed that the Subrecipient is responsible for furnishing funds beyond the grant award that may be necessary to complete the project. 54. Termination: The Agreement shall be subject to termination n by the State Librarian or designee upon notice to the Subrecipient at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the Subrecipient shall deliver to the State Librarian copies of all reports, accounting, data, and materials prepared up to the date of termination. The State Librarian shall determine, and pay the Subrecipient for necessary and appropriate expenditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Subrecipient. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Subrecipient, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination. The State Librarian is empowered to review, audit, and inspect the project for compliance with this agreement. 55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement. 56. Unused Funds: At the end -of -term Subrecipient agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the award period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistently with the terms of this Agreement. Funds will also be considered unaccounted for, and must be returned, if the proposal outcomes or deliverables are materially incomplete by the end -of -term or earlier termination, as determined by the State Library in its sole discretion. 57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed 89 of 483 DoouSIgn Envelope ID: 8 6D FB-7 D-4E46-84D4-9LJEBB6F9 F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 23 of 40 by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other right. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library's right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by California State Library, nor any course of dealing between California State Library and Subrecipient, shall constitute a waiver of any of California State Library's rights or of any of Subrecipient's obligations as to any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library. 58. Work Products: Subrecipient shall provide California State Library with copies of all final products identified in the Work Plan and Application. Subrecipient shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement. 59. Workers' Compensation: The State of California will not provide Workers' Compensation insurance for Subrecipient or Subrecipient's employees or contract personnel. If Subrecipient hires employees to perform services required by this Agreement, Subrecipient shall provide Workers' Compensation insurance for them. The Subrecipient is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the Labor Code, and the Subrecipient agrees to comply with such provisions before commencing the performance of the work of this Agreement. 90 of 483 DocuSign Envelop !D: 8C6DC2FB-79D-4E48-84D4-9DEBE6F95F National City Public Library National City Connects! 2021/2022 40-9254 Page 24 of 40 Cr ant I it STATIYLI BRARY PRESERVING OUR H I1.1TAGE, SHAPING OUR FUTURE EXHIBIT B: FEDERAL RESTRICTIONS ON THE USE OF LSTA FUNDS To clarify some of the more commonly -occurring questions regarding how Library Services and Technology Act (LSTA) funds can or cannot be used, please see the list of explanations below. These explanations have been extracted from the Code of Federal Regulations and Iist important highlights of allowable and unallowable costs. Administrators and project coordinators of LSTA grant projects are cautioned that they must abide by all regulations in conducting their projects and in allotting charges against grant funds. in cases of ambiguity, uncertainty, or questions in identifying allowable cost items under Federal procedures, contact Lynne Oliva, LSTA Coordinator at lynne.oliva@library.ca.gov. A complete Iist with descriptions can be found on the ElectronicCode of Federal Regulations webpage. 1. ADVERTISING AND PUBLIC RELATIONS Advertising costs are allowable only when incurred for the recruitment of personnel, the procurement of goods and services, the disposal of scrap or surplus materials, and other specific purposes necessary to meet the requirements of the Federal award. Public relations costs are allowable when incurred to communicate with the public and press pertaining to specific activities or accomplishments that result from performance of the Federal award. Costs of advertising and public relations at conventions, meetings or other events, including displays, demonstrations, exhibits, meeting rooms, hospitality suites, and special facilities used in conjunction with shows and special events; and salaries of employees engaged in setting up and displaying exhibits, making demonstrations, and providing briefings are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Advertising and Public Relations 2. ADVISORY COUNCILS Costs incurred by advisory councils or committees are unallowable unless authorized by statute, the Federal awarding agency or as an indirect cost where allocable to Federal awards. See § 200.444 General costs of government, applicable to states, local governments and Indian tribes. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Advisory Councils 3. ALCOHOLIC BEVERAGES Costs of alcoholic beverages are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit 91 of 483 DocuSign Envelope ID: 8C6DC2FB-769D-4E48-84D4-9E EBE6F96F36 Nationai City Public Library National City Connects! 2021/2022 40-9254 Page25of40 Requirements for Federal Awards. See Electronic Code of Federal Regulations.:. Alcoholic Beverages 4. BUILDING, CONSTRUCTION, RENOVATION COSTS Building, construction, or renovation costs are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Equipment and Other Capital Expenditures, Rearrangement and Reconversion Costs, and Maintenance and Repair Costs 5. CONFERENCES Costs of meetings and conferences, including meals, transportation, rental of meeting facilities, and other incidental costs, where the primary purpose is the dissemination of technical information, are allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Conferences 6. CONTRIBUTIONS, DONATIONS, HONORARIUMS, STIPENDS Contributions and donations, including cash, property, and services, that use grant funds and are made by grant recipients to others, regardless of the recipient, are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: contributions and Donations (NOTE: Honorariums and stipends are also unallowable. Wages, salaries, reimbursements, payment for work done, and fees charged by speakers are allowable) 7. ENTERTAINMENT Costs of entertainment, Including amusement, diversion, and social activities, and any costs directly associated with those, such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Entertainment 8. FUND-RAISING Costs of organized fund-raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or to obtain contributions, are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Fundraising 9. GENERAL GOVERNMENT EXPENSES The general costs of government, including services normally provided to the general public, such as fire and police, are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, See Electronic Code of Federal Regulations: General Government Expenses 92 of 483 Do mSign Envelope ID: C6DC FB-769D-4E48-84Q4-9DEEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 26of4O 10. INCOME FROM PROJECT Project income, e.g., fees charged for the use of library space in the context of a grant project, or to recover out of pocket project - related costs, or to create products such as manuals, or for other expenditures directly related to and used for the purposes of the grant and accrued under the conditions of the grant award, are allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Program Income 11. LOBBYING The cost of certain influencing activities associated with obtaining grants, contracts, cooperative agreements or loans, is unallowable. Costs of membership in organizations substantially engaged in lobbying are unallowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Lpbbying 12. MEMBERSHIPS, SUBSCRIPTIONS, AND PROFESSIONAL ACTIVITIES Costs of the grant recipient's memberships in business, technical, and professional organizations are allowable. (NOTE: The State Library's policy is that use of LSTA funds for personal memberships in organizations is not permitted.) Subscriptions to business, professional, and technical periodicals are allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Memberships, Subscriptions, anc Professional Activities 13. PREMIUMS, PRIZES, INCENTIVES, AND SOUVENIRS IRS Costs of promotional items and merorabilia, including models, gifts, and souvenirs, are unallowable. See ADVERTISING AND PUBLIC RELATIONS (e) (3). 14. REFRESHMENTS See ENTERTAINMENT (unallowable), and MEMBERSHIPS, SUBSCRIPTIONS, AND PROFESSIONAL ACTIVITIES (allowable). 15. TRAINING The cost of training provided for employee development is allowable. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Training 16. TRAVEL EXPENSE Travel costs are allowable for expenses for transportation, lodging, subsistence, and related items incurred by employees traveling on official business, Charges should be consistent with those normally allowed in like circumstances of the grant recipient organization in its regular operations and policy, in non -federally sponsored activities. An exception to this is that car mileage reimbursement for all awarded LSTA grants cannot exceed the current state rate of 58 cents per mile (CPM). Reimbursement is the preferred method of payment for travel expenses. Source: 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. See Electronic Code of Federal Regulations: Travel 93 of 483 Dow Sign Envelope ID: BC6DC2FB-769D-4E48-8404-9DEBE6F96F36 National city Public Library National City connects! 2021/2022 40- 2 4 Page 27 of 40 (NOTE: The State Library's policy on out-of-state travel and conferences is that they are generally not allowed. There are exceptions, however, based on the importance f the travel and/or r conference to the grant. If your grant will include out-of-state travel or attendance at an out-of-state conference, consult with your grant monitor beforehand to obtain State Library approval before scheduling the trip or registering for the conference.) 94 of 483 Doc]Sign Envelope ID: 8C6Dc2FB- '69D--4E48-84D4-YDEBE5F9SF36 National City Public Library l ational City connects! 2021/2022 40-9254 Page 28 of 40 PRESERVING OUR HERITAGE. SHAPING OUR F!rn;stir EXHIBIT C: LSTA AWARD REQUIREMENTS CIPA Cornp!iance The Institute of Museum and Library Services establishes guidelines to ensure that the California State Library's implementation of the Children's Internet Protection Act (CIPA) complies with the 2003 decision of the US Supreme Court. The California State Library is required b►y 20 U.S.C. Section 91 4(b) (7) to provide assurance that we will comply with 20 U.S.C. Section 9134(f), which sets out standards relating to Internet Safety for public libraries and public elementary school and secondary school libraries. Under CIPA, California State Library must assure the Federal Government that no funds will be made available for public libraries and public elementary and secondary school libraries to purchase computers to access the Internet or pay for the direct costs of accessing the Internet unless the libraries have certified that they have Internet safety policies and technology protection measures, e.g., software filtering technology, in place. California State Library must collect certifications from libraries subject to CIPA that apply to the States for Library Services and Technology Act (LSTA) funding. Public libraries and public elementary and secondary school libraries must be in compliance with CIPA to obtain i LS State Program funding which will be used to purchase computers used to access the Internet or to pay for direct costs associated with accessing the Internet. The director or the authorized representative of the Subrecipient organization receiving LSTA funding must certify that the library is one of the following: An individual applicant that is I'PA compliant. The applicant library, as a public library, a public elementary school library or a public secondary school library, has complied with the requirements of Section 1 4(f) (1) of the Library Services and Technology Act. Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified they are CIPA compliant. All public libraries, public elementary school libraries, and public secondary school libraries, participating in the application have complied with the requirements of Section 91 4(f} (1) of the Library Services and Technology Act. The library submitting this 95 of 483 DccuSign Envelope ID: 8C5DC2FB-769D-4E4B-84D4-9DEBE6F9 F 6 National City Public Library National City connects! 2021/2022 40-9254 Page 29 of 40 application has collected Internet Safety certifications from all other applicants who are subject to CIPA requirements. The library will keep these certifications on file with other application materials, and if awarded funds, with other project records. Not Subject to CIPA Requirements. CIPA requirements do not apply because no LSTA funds made available under this grant program will be used to purchase computers that can access the Internet or to pay for direct costs associated with accessing the Internet. For more information on CIPA, please visit the hillren's Internet Protection Act (CIPA) webpage on the Federal communications Commission's (FCC) website. Confracting Guidance OMB's Code of Federal Regulations outlines important regulations surrounding contracts that, as a recipient of LSTA funds, the State Library and its subrecipients must follow. A+c,cesibility► The State of California's website is designed, developed and ,maintained to be in compliance with California Government Code Sections 7405 and 11135, and the Web Content Accessibility Guidelines 2.0, or a subsequent version, as published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success criteria. This State of California's website accepts no responsibility for the content or accessibility of the external websites or external documents linked to on this website. The California State Library reserves the right to post project materials to the California State Library website. Project materials venerated by LSTA funded projects must meet the California Accessibility► Standards. If for some reason a project material cannot be made accessible, please still submit it to the State Library but make sure to note that the ,material is not accessible by including "NOT ACCESSIBLE" in the file name. Common, applicable award materials include, but are not limited to: • Project toolkits • Digital resources • Publications • Survey templates • Project marketing materials Additional accessibility► resources: • State of California's Accessibility webpage 96 of 483 DommSi n Envelope ID: 8C6DC FB-769D-4E48-84D4-9DEBE F96F3E National City Public Library National City Connects! 2021/2022 40-9 5 4 Page 30 of 40 • Americans with Disabilities Act Notice • California Commission on Disability Access • California Department of Rehabilitation • U.S. Access Board Language Access Services To remain compliant with Title VI of the Civil Rights Act of 1964, all LTA funding recipients must take reasonable steps to make LSTA-funded awards accessible to people with limited English proficiency. These procedures apply to all of California State Library's federally funded programs and activities and extends to all programs and activities conducted by the State Library's federally funded sub -recipients. 97 of 483 Docu ign Envelope ID: SC6D+C FB-769D-4E48-84D4-9DEEE6F96F36 / "t S TAT E113"ARY PIO PRESERVING OUR HERITAGE. OUR FUTURE National City Public Library National City Connects! 2021/2022 40-9 25 4 Page 31 of 40 EXHIBIT D: CERTIFICATION OF COMPLIANCE FORM 1. AUTHORIZED .EPE Et TATI 'E: I certify that the authorized representative named below is the legally designated representative of the Subrecipient for this Award Agreement and project, and is authorized to receive and expend funds in order to administer this award program. 2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Subrecipient, I commit to the conditions of this award, and I have the legal authority to do so. 3. I certify that any or all other subrecipients participating in the program have agreed to the terms of the application/grant award, and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application. 4. The authorized representative, on behalf of the Subrecipient, certifies that the Subrecipient will comply with all applicable requirements of all State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form. a. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the Uniform Guidance for Grants outlined in the Code of Federal Regulations. established by the United State office of Management and Budget b. The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the rules, regulations and guidance provided by the following: ILLS LSTA Administration Guidance California Code of Regulations established by the California Office of Administrative Law 98 of 483 Do u ign Envelope ID: 8C6DC2FB-769D-4E4.8-84Diel,-9DEBE6F95F36 National City Public Library National city corrects! 2021/2022 40-9254 Page 32 of 40 5. The organization receiving this LSTA award, as listed in the certification section below, and all project staff agree, to comply with all state and federal laws, regulations, and policies governing this program, to include the requirements contained in LSTA Award Requirements section of this document. 6. The authorized representative, on behalf of the Subrecipient, hereby certifies to the California State Library* for an award of funds in the amount $60,000. This award will provide library services as set forth in the LSTA Service Project Application as approved and/or as amended by the California State Librarian. 7. FUNDING O TIi GEN Y a. It is mutually understood between the parties that this grant award may have been written before ascertaining the availability of congressional appropriation of -funds, for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the grant award were executed after that determination was made. b. This grant award is valid and enforceable only if sufficient funds are made available to the State by the United States government for the Fiscal Year 2021/2022 for the purposes of this program. In addition, this grant award is subject to any additional restrictions, limitations, or conditions enacted by the Congress or any statute enacted by the Congress which may affect the provisions, terms or funding of this grant award in any manner. c. it is mutually agreed that if the Congress does not appropriate sufficient funds for the program, this grant award shall be amended to reflect any reduction in funds. d. The California State Library has the option to amend the grant award to reflect any reduction of funds. e. Upon the grant award approval by the State Librarian, one (1) completed set of this Award Agreement will be sent to the Subrecipient. Such copy shall be the officially approved agreement for the conduct of the approved project. 8. STATEMENT OF COMPLIANCE: Subrecipient has, unless exempted, complied with the non-discrimination program requirements. (Gov Code §12990 (a-f) and CCR, Title 2, Section 11102). 9. DRUG -FREE WORKPLACE REe DIRE ENT : Subrecipient will comply with the requirements of the Drug -Free Workplace Act of 1990 and will provide a drug - free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is 99 of 483 DoouSign Envelope ID:8C6DC2FB-769D-4E48-84134-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 33 of 40 prohibited and specifying actions to be taken against employees for violations. b. Establish lish a Drug -Free Awareness Program to inform employees about: i. the dangers of drug abuse in the workplace; II. the person's or or ani ation's policy of maintaining nin a drug -free workplace; iii. any available counseling, rehabilitation and employee assistance programs; and, iv. penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: i. receive a copy of the company's drug -free workplace policy statement; and, ii. agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov, Code § 8350 et. seq.) 10. CONFLICT OF INTEREST: Subrecipient needs to be aware of the following provisions regarding current or former state employees. If Subrecipient has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification Current State Employees (Pub. Contract Code § 10410): a). No officer or employee shall engage in any employment activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency* unless the employment, activity or enterprise is required as a condition of regular state employment. b). No officer or employee shall contract on their own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code § 70411): a). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any 100 of 483 DocuSign Envelope 113: 8C6DC2FB-7690-4E48-8404-9DEBE6F96F36 National City Public Library National City connects! 2021/2022 40-9254 Page 34of4O part of the decision -making process relevant to the contract while employed in any capacity by any state agency. b). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy -making position in the same general subject area as the proposed contract within the 1 -month period prior to their leaving state service. If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code § 10420) . Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code § 10430 (e)). 1 1, LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code § 3700). 12. AMERICANS WITH DISABILITIES ACT: Subrecipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability. as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 1 101 et. seq.) 1 3. RESOLUTION: A county, city, district, or other local public body rust provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement. authorizing execution of the agreement. 14. PAYEE DATA RECORD Rl FORM STD, 204: This form must be completed by all Subrecipients. 15. NONDISCRIMINATION: The authorized representative certifies that the Subrecipient or its Fiscal Agent will comply with the following: a. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000 et seq.), which prohibits discrimination on the basis of race, color, or national origin; b. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 1 et seq.), which prohibits discrimination on the basis of disability 101 of 483 Docu lgn Envelope ID:aCUIDG2FB-769D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 35 of 40 (note: IMLS applies the regulations in 45 C.F.Rpart 1170 in determining compliance with § 504as it applies to recipients of Federal assistance); c. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. § 1681-83, 16 - ), which prohibits discrimination on the basis of sex in education programs; d. The Age Discrimination in Employment Act of 1975, as amended (42 U.S.C. § 6101 et.se .), which prohibits discrimination on the basis of age; and e. The requirements of any other nondiscrimination statute(s) which may apply. 16. DEBARMENT AND SUSPENSION: The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent: a. Are presently excluded or disqualified; b. Have been convicted within the preceding three years of any of the offenses listed in 2 C.F.R. part 180.800(a) or had a civil judgment rendered against it or them for one of those offenses within that time period; fraud, antitrust, embezzlement, forgery, bribery, tax evasion, making false statements, receiving stolen property, or similar offenses so serious as to affect the integrity of the subrecipient or its fiscal agent. c. Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in 2 C.F.R. part 180.800(a) and enumerated above. d. Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default. 17. TRAFFICKING ING IN PERSONS: The authorized representative certifies to the best of their knowledge and belief that neither the Subrecipient nor its Fiscal Agent: • engages in trafficking in persons, procures a commercial sex act, or uses forced labor • procures a commercial sex act during the period of time that the award is in effect • uses forced labor in the performance of the grant 102 of 483 Dow Sign Envelope ID: 8C6DC2E3-7690-41.E48-84D4-9DEBE6F96F36 National City Public Library National City Connects! 2021/2022 40-9254 Page 36 Of 40 18. FEDERAL DEBT STATUS: Representative certifies to the best of their knowledge and belief that the Su recipient is not delinquent in the repayment of any Federal debt. 19. CERTIFICATION REGARDING LOBBYING ACTIVITIES (APPLIES TO APPLICANTS REQUESTING FUNDS IN EXCESS OF 1 1 ) (31 U.S.C. § 1352): a. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. b. No Library Services and Technology Act funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any State agency, Member of the Legislature, an officer or employee of the Legislature, or an employee of a Member of the Legislature in connection with legislative action through oral or written communication with State legislative officials, or solicitation of others to influence or attempt to influence legislative action. c. No Library Services and Technology Act or other federal funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any county, district, or city agency, in connection with legislative action through oral or written communication with officials, or solicitation of others to influence or attempt to influence legislative action. LSTA funds will not be used for costs to: • draft legislation or resolutions • travel to meetings of governmental bodies urge passage of legislation or resolutions • survey voters regarding passage and drafting of legislation or resolutions • pay governmental fees (use fees, ballot filing fees, permits, etc.) 20. DRUG -FREE WORKPLACE: a. Continue to provide a drug -free workplace by complying with the requirements in 2 C.F.R. part 3186 (Requiremenfs for Drug -Free Workplace (Financial Assistance)). In particular, the recipient must comply with drug - free workplace requirements in subpart B of 2 C.F.R. part 3186, which 103 of 483 Dow Sign Envelope ID: 8G6DC2FB-769D-4E48-84D4-9DEBE6F96F36 National City Public Library National City Connectsi 2021 / 022 40-9254 Page 37 of 40 adopts the Government -wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug -Free Workplace Act of 1 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 71--7 ) . b. This includes, but is not limited to: making a good faith effort, on a continuing basis, to maintain a drug -free workplace; publishing a drug - free workplace statement; establishing a drug -free awareness program for the employees; taking actions concerning employees who are convicted of violating drug statutes in the workplace. 21. LSTA AWARD_ E UIRE TENTS: I have read, understand and agree to comply with the LSTA Award Requirements as outlined in this award packet. 22. CIPA CERTIFICATION: The organization receiving this LSTA award, as listed in the certification section below is (please select one): IA An individual applicant that is CIPA compliant LJ Representing a group of applicants. Those applicants that are subject to CIPA requirements have certified that they are CIPA compliant 0 Not subject to CIPA requirements 23 ACCESSIBILITY: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, will ensure all LSTA-funded project materials will ,meet California accessibility standards. 24. LANGUAGE ACCESS•SERVICES: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with the language access services requirement as prescribed by Title VI of the Civil Rights Act of 1964. 25. ACKNOWLEDGEMENT: The organization receiving this LSTA award, as listed in the certification section below, and all program staff, agree to comply with IMLS and California State Library acknowledgement requirements. 26. ADDITIONAL CERTIFICA►TI NS: The authorized representative also certifies that the Subrecipient pient or its Fiscal Agent will comply with the following: • all requirements by the Federal -sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. • insuring the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of violating facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities 104 of 483 Do uagn Envelope ID: 8C6DC2FB-7690-4E48-84N-9DEBE6F96F36 National City Public Library National city Connects! 2021/2022 40-9254 Page 38 of 40 indicating that a facility to be used in the project is under consideration for listing by the EPA. • the flood insurance purchase requirements of Section 1 o (a) requires, on or after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. • assisting the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archeological and Historic Preservation Act of 1966 (16 U.S.C. 4 9a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties/ and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 105 of 483 DocuSign Envelope ID: 8C6DC2FB-769D-4E48-84D4-9DEBE6F96F36 National City Public Library Notional City Connects! 2021/2022 40-9254 Page 39 of 40 Certificafion ORGANIZATION Naive: Address (official and complete): : National City Public Library 1401 National City Blvd. National City CA 9190.E PROJECT COORDINATOR Name: Anne Defazio Email: Phone: adefazio@spa ntafes rin s.or 61 -470-5 84 SUBRECIPIENT AUTHORIZED REPRESENTATIVE Name: Title: Joyce Ryan Library & Community Services Director Email: Phone: j ryanCnati anal ci tyca, gov 619-470-5882 Signature: Date: I f ,, ! 1 1 01 d STMEAIBRARiAN OR DESIGNEE Name: Greg Lucas Signature: Date: DfocuSigned by: le— r 11/9/2021 ----- BDA50981 C41 C416_ .. 106 of 483 Dow Sign Envelope ID: 8C6 C FB-769D-4E48-84D -9DE8 uig-kur N I STATE LIBRARY Library Services and Technology Act FINANCIAL CLAIM 1st PAYMENT FY: 21/22 FAIN: LS-249 1-oLS-21 ITEM NO: 6120-211-0890, Chapter 21, Statutes of 2021 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING TING STRUCTURE: E: 1202000 COA: 5432000 PROGRAM #: 5312 Claim of: National City Public Library Address: 1401 National City Blvd., National City, CA 91902 INVOICE #: 40-9254-001 Poi#: DATE: 11 /2212021 For: National City Public Library (Name of System or Agency) Project Title: National City Connects.: National City Public Library Amount Claimed: $27,000 Grant Award Number: 40- 2 4 For Period From: upon execution to end of grant period Type of Payment PROGRESS FINAL IN FULL Payable Upon Execution of Agreement CERTIFICATION I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein. by `±f (Sign tore of th'e authorized representative) . Library & Community Services Director (Title) State of California, State Library Fiscal Office by date (State Library representative) MAIL ONE ORIGINAL SIGNATURE TO: California State Library Fiscal Office — LSTA P.O. Box 942837 Sacramento, CA 94237-0001 107 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, California authorizing the acceptance of Library Services and Technology Act (LSTA) funds from the California State Library in the amount of $60,000 to cover the costs associated with the Community Connections Grant Project and authorizing the establishment of a Library Grants Fund appropriation of $60,000 and corresponding revenue budget. Joyce Ryan, Library & Community Services PREPARED BY: Director PHONE: 619-470-5882 EXPLANATION: DEPARTMENT: Library & Community Services APPROVED BY:�-a The National City Public Library staff already refer community members to local agencies for assistance. The Community Connection Grant from the State Library and entitled "National City Connects!" would pay for staff time in order to research more fully and conduct outreach with local organizations providing these services and resources. National City Public Library staff will be able to assist patrons by providing more complete and up-to-date information on local resources in English and Spanish. In addition, staff will compile the information onto a webpage that can be placed on the National City Public Library's website, with a link to it from our new mobile app which will be launched in Spring 2022. Information will also be available in the Library for quick and easy reference in English and Spanish. FINANCIAL STATEMENT: ACCOUNT NO. Revenue: 320-31335-3463 Library Grant Expenditures: 320-431-335* Library Grant APPROVED: Finance APPROVED: MIS ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: Approved by the Library Board of Trustees on December 1, 2021. ATTACHMENTS: 1. Staff Report 2. State Library's Award Letter with Award Agreement and Certificate of Compliance 3. Resolution 108 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the City Manager to execute a Consent to Assignment and Assumption of Lease from American Digital Outdoor, L.P., a California limited partnership, to Clear Channel Outdoor, LLC, a Delaware limited liability company, for the digital billboard located on City property along I-5 at the end of the 30th Street cul- de-sac. (Housing Authority) Please scroll down to view the backup material. 109 of 483 MEETING DATE: CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the city Council of the City of National City authorizing the City Manager to execute a Consent to Assignment and Assumption of Lease from American Digital Outdoor, L.P., a California limited partnership, to Clear Channel Outdoor, LLC, a Delaware limited liability company, for the digital billboard located on City property along 1-5 at the end of the 30th Street cul-de-sac. PREPARED BY: Gregory Rose Property Agent PHONE: 619 336-4266 EXPLANATION: APPROVED BY lollabANIF DEPARTMENT: Housing Au • •rity 111111. The City of National City entered into a lease with American Digital Outdoor on April 3, 2012 to install a digital billboard along the 1-5 at the end of the 30thStreet cul-de-sac. American Digital Outdoor intends to assign the lease to Clear channel Outdoor. The original lease allows for the assignment and assumption of the lease with City approval. AM terms and conditions of the original lease will remain in effect. FINANCIAL STATEMENT ACCOUNT NO APPROVED: APPROVED Finance MIS No Fiscal Impact — This report is informational only, there is no fiscal impact associated with the report. ENVIRONMENTAL. REVIEW: The Assignment is not considered a project as defined by the California Environmental Quality Act (CEQA), and is therefore not sub'ect to CEQA. ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adoption of the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1: Consent to Assignment and Assumption of Lease 2: Lease with American Digital Outcoor 3: Resolution 110 of 483 CONSENT TO ASSIGNMENT AND ASSUMPTION OF LEASE THIS Consent to Assignment of Lease (this "Consent"), dated as of December _, 2021, is made by and among CITY OF NATIONAL CITY, a California municipal corporation ("Landlord"), AMERICAN DIGITAL OUTDOOR, L.P., a California limited partnership ("Seller"), and CLEAR CHANNEL OUTDOOR, LLC, a Delaware limited liability company ("CCO"). WHEREAS, reference is made to that certain Lease Agreement, dated April 3, 2012, by and among Seller and Landlord, as amended by Amendment to Lease dated June 28, 2012, as further amended by that Second Amendment to the Lease Agreement dated October 30, 2012, as further amended by that Third Amendment to the Lease Agreement dated April 1, 2014 (collectively, the "Lease"). Pursuant to Section 11(b) of the Lease, Seller may not assign its rights and interests under the Lease without the prior written consent of Landlord. WHEREAS, Seller has notified Landlord that Seller intends to assign the Lease to CCO in connection with the sale of certain assets to CCO (the "Sale"), and that Seller desires to obtain a consent to assignment from Landlord in connection therewith, and Landlord has agreed to provide such consent on the terms and conditions contained herein. 1. Assignment and Assumption. As of the closing date of the Sale (the "Closing Date"), Seller shall transfer and assign to CCO all of Seller's right, title and interest, as tenant, in and to the Lease. CCO hereby assumes and agrees to perform all of CCO' s obligations, as tenant, arising or to be performed under the Lease; provided, however, that CCO shall not be liable for any obligations of Seller under the Lease arising or accruing prior to the Closing Date. 2. Estoppel. Landlord and Seller each certify that: (a) the Lease is in full force and effect has not been modified, changed, altered, supplemented or amended in any respect except as indicated above; (b) neither Landlord nor Seller is currently in default under the Lease beyond any applicable grace or cure periods, nor has any event occurred which with the passage of time would become a default under the Lease; (c) The current monthly base rent is $11,833.00 and has been paid through September 30, 2021; (d) No rent (not including the security deposit, if any) has been paid more than one (1) month in advance of its due date; (e) The commencement date of the Lease was June 1, 2014 and the expiration date of the Lease is May 31, 2029, subject to Seller's extension terms, which include Seller's right to extend the Lease for an additional five (5) years and Seller's early termination right, as more particularly set forth in the Lease; (f) The Seller has not paid a security deposit to the Landlord and is not required to under the Lease; and (g) Nothing in this Consent shall be construed to amend or otherwise modify the terms of the 111 of 483 Lease. 3. Consent. In connection with the foregoing, by acknowledgement below, Landlord hereby consents to the assignment of the Lease by Seller to CCO. Landlord agrees to recognize CCO as the tenant under the Lease and thereby establish direct privity of estate and privity of contract with CCO. Continuation of Lease. Landlord and CCO acknowledge that the Lease shall continue in full force and effect for the remainder of the term of the Lease or the Extended Tenn as defined in the Lease unless earlier terminated pursuant to the terms thereof. 4. Effectiveness. This Consent shall be effective upon execution thereof by the Seller, CCO and Landlord (the "Effective Date"). 5. Notices. All notices and other communications hereunder shall be in writing by registered or certified mail (return receipt requested), and shall be effective on the earlier of (a) the date when delivered and receipted for by a person at the address specified within this Consent, or (b) the date which is three (3) days after the mailing (postage paid) by certified or registered mail, return receipt requested, to such address; (or at such other address for a party as shall be specified by like notice): (a) If to Seller, to: AMERICAN DIGITAL OUTDOOR, L.P. 2801 E. Camelback Rd., # 470 Phoenix, Arizona 85016 (b) If to Landlord, to: City Manager CITY OF NATIONAL CITY 1243 National City Boulevard National City, CA 91950-4301 (c) If to CCO, to: CLEAR CHANNEL OUTDOOR, LLC Attn: VP of Real Estate 2325 E. Camelback Rd, Suite 400 Phoenix, Arizona 85016 112 of 483 With a copy to: CLEAR CHANNEL OUTDOOR, LLC Attn: Operations Counsel 2325 East Camelback Road, Suite 400 Phoenix, AZ 85016 6. This Consent, its construction, validity and effect, its interpretation, performance and enforcement, and the remedies therefor, shall be governed and construed by and in accordance with the laws of the State of California. 7. This Consent may be executed in counterparts, each of which shall be deemed an original, but which together shall constitute one entire original Consent. IN WITNESS WHEREOF and intending to be legally bound and to bind their respective successors and assigns, Seller, CCO and Landlord have executed this Assignment as of the date written above. SELLER: AMERICAN DIGITAL OUTDOOR, L.P., a California limited partnership, By: Name: Title: LANDLORD: APPROVED AS TO FORM: Jennifer K. Gillman, Deputy City Attorney By: CITY OF NATIONAL CITY, a California municipal corporation By: Name: Brad Raulston Title: City Manager CCO: CLEAR CHANNEL OUTDOOR, LLC., a Delaware limited liability company By: Name: Title: 113 of 483 LEASE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND AMERICAN DIGITAL OUTDOOR, L.P. APN 562 220 41 00 This Lease is made and entered into this Pday of April, 2012, by and between the City of National City (the "City"), a California municipal corporation, and American Digital Outdoor, L.P. ("AOA"), a California Corporation. Recitals A. The City owns a parcel of land, identified as Assessor's Parcel Number 562 220 41 00 [the "Parcel"], which is located adjacent to Interstate 5, a local freeway, and is further described by legal description in Exhibit "A" to this Lease. B. The location of the Parcel makes it suitable for the operation of a digital billboard which could generate additional revenue for municipal purposes. C. The City desires to lease the Parcel to an outdoor -advertising company that will install, operate and maintain a digital billboard on it. D. The City issued a Request for Qualifications and AOA responded to the City's request for qualifications for a signage program. E. AOA was found to be qualified based on extensive experience in successfully installing, operating, and maintaining digital billboards throughout the United States F. AOA desires to lease the Parcel from the City for the purpose of installing, operating, and maintaining digital billboards, and it has the requisite resources and expertise to do so successfully. G. AOA is also willing and able to comply with the conditions set forth in the National City Municipal Code currently in affect and as may be in effect by future amendment. AGREEMENT NOW, THEREFORE, with these recitals in mind, the parties agree as follows: Definitions. This section defines the terms "Business Day", "Caltrans", "Caltrans Permits", "City Permits", "Commencement Date", "Digital Billboard", "Effective Date", "Hazardous Substances", "include", "Lease Year", Message Center", "Operational", "Premises", "Sign Structure", and "Term". Other terms are defined elsewhere in this Lease. 114 of 483 (a) "Business Day" means any day the City's main offices located at 1243 National City Boulevard, National City, California, are open to the public. (b) "Caltrans" means the California Department of Transportation. (c) "Caltrans Permits" means all permits and approvals that AOA must obtain from Caltrans to install, operate and maintain the Digital Billboard in accordance with this Lease. (d) "City Permits" means all building permits, zoning amendments, and other permits, entitlements and agreements that the City, acting in its governmental capacity, must issue or approve for AOA to install, operate and maintain the Digital Billboard in accordance with this Lease. Neither this definition nor this Lease obligate the City to issue or approve any discretionary permit, or to approve any legislative act. The City retains all discretion in any and all approvals and/or legislative decisions that may be needed for AOA to operate a Digital Billboard. (e) "Commencement Date" means the first day of the first month all of the following have occurred: the City has approved the Plans (defined in Section 5(a)), and AOA has received all necessary governmental permits and approvals for the Digital Billboard, including the Caltrans Permits and the City Permits, and the sign structure and message center have been installed, is operational, and ready to accept commercial advertising. f "Digital Billboard" means the single -sided outdoor -advertising sign that AOA will install and operate on the Premises in accordance with the criteria set forth in Exhibit "B" to this Lease. The Digital Billboard consists of a Message Center and a Sign Structure. (g) "Effective Date" means the date as of which both the City and AOA have signed this Lease, as indicated by the dates in the signature blocks below. (h) "Hazardous Substances" means any material or substance identified in Exhibit "C" to this Lease. (i) "Include" and its variants are not restrictive. For example, "includes" means "includes, but not limited to," and "including" means "including, but not limited to. 17 a) "Lease Year" means one of the consecutive 12-month periods during the Term. The first Lease Year begins when the Initial Term begins. (k) "Message Center" means the portion of the Digital Billboard that consists of a single -sided digital (LED) display area used for general commercial advertising, with the display area measuring 14 feet high and 48 feet wide. The Message Center is more particularly described in Exhibit "B". (1) "Operational" means the Digital Billboard is capable, legally and functionally, of displaying advertising on the Message Center. Lease Agreement 2 City of National City and American Digital Outdoor, LP 115 of 483 (m) "Premises" or "Parcel" means the City -owned real property referenced herein as Assessor's Parcel Number 562 220 41 00, and further described and depicted in Exhibit "A". (n) "Sign Structure" means the portion of the Digital Billboard other than the Message Center, and it includes all ancillary equipment and utilities installed on the Premises. The Sign Structure is more particularly described in Exhibit "B". (o) "Term" means the entire time this Lease is in effect. As specified in Section 2, it consists of the Initial Term, the Extended Term, and any period of holding over. 1. Lease of Premises. The City hereby leases the Premises to AOA, and AOA hereby leases the Premises from the City, on the terms and conditions set forth in this Lease. 2. Term of Lease. (a) Initial Term, The "Initial Term" of this Lease commences on the 1st (first) day of the 1 St (first) month when electricity is delivered to the Premises and ends 15 years after the date the Initial Term commences. (b) Extended Term. At the end of the Initial Term, AOA will have the right to extend this Lease for an additional five (5) years upon mutually acceptable terms and conditions, which shall be no less than those that applied during the Initial Term. To exercise its right to the Extended Term, AOA must not be in default of this Lease, must give the City a written notice of extension no earlier than 180 days and not later than 90 days before the Initial Term ends, and must have negotiated a mutually acceptable monthly rent with the City. The Extended Term begins when the Initial Term ends, and it ends five years after that date. (c) Expiration of Lease and Holding Over. This Lease expires automatically at the end of the Initial Term, unless extended in accordance with Section 2(b). If this Lease is extended, then it expires automatically at the end of the Extended Term. Any holding over after expiration will not constitute a renewal of this Lease, but will be on a month -to -month tenancy on the same terms and conditions that applied at expiration. 3. Consideration. As consideration for the rights and benefits it enjoys under this Lease, including the use and occupancy of the Premises during the Term, AOA shall do all of the following: (a) Rent. Each month during the Initial Term, AOA shall pay the City the "Monthly Rent" set forth in Schedule 1. (1) Monthly Rent is due and payable on the first day of each calendar month at the address set forth for the City in Section 11(a). Any installment of Monthly Rent that is not paid within 20 days after it is due and payable will increase by 5%. (2) AOA shall maintain and make available at its Phoenix office, for the Lease Agreement 3 City of National City and American Digital Outdoor, LP 116 of 483 City's review and audit all contracts, leases, invoices and other records that are relevant to the accurate determination of Monthly Rent in accordance with Schedule 1. After the Monthly Rent for a five-year period has been determined in accordance with Schedule 1, AOA shall retain the related records for at least three (3) years. (b) Business Revenue Share. In addition to the Monthly Rent payment, AOA shall pay a business revenue share. AOA shall make this payment on the last day of the twelfth month following the Initial Term, on an annual basis in arrears, one-third (1/3) of the Annual Net Revenue that exceeds the annual rent, as set forth in Schedule 1. For example, if July 1, 2012 is the commencement of the Initial Term, then the business revenue share would be payable on July 31, 2013 and would cover the time period of July 1, 2012 through June 30, 2013. (c) Prepayment of Monthly Rent for Months I (One) through 60 (Sixty). AOA shall prepay the first 60 months of rent on the first day following the day the building permit from the City and the CalTrans Permit have been issued, but no later than June 30, 2012. AOA prepayment of rent shall be discounted for present day value, for a total discounted amount due of $450,000. 4. Use of Premises. (a) Condition of Premises. The City makes no representations or warranties of any kind, express or implied, written or oral, about any of the following: the physical condition of the Premises; the suitability of the Premises for AOA's anticipated use; any limitations on AOA's use of the Premises, including limitations arising from zoning laws, environmental laws, or other laws, regulations, or governmental requirements; the costs of conducting AOA's business on the Premises; or the condition of the soils or ground waters of the Premises. By taking possession of the Premises, AOA accepts the Premises "as is" and acknowledges that the Premises are satisfactory for AOA's purposes. AOA has ascertained the condition of the Premises through its own independent investigation and has relied solely on that independent investigation when entering into this Lease. (b) Permitted Uses. Except as otherwise provided in Section 5(k), AOA has the exclusive right to display outdoor advertising on the Premises, The City shall not authorize any other off -site outdoor advertising on the Premises. AOA's exclusive right to conduct outdoor advertising on the Premises includes the following: (1) Installing, operating, maintaining, repairing, improving, repositioning (with the City's consent), and removing the Digital Billboard on or from the Premises when this Lease terminates. (2) All rights of ingress and egress over the Premises that AOA needs to access the Digital Billboard, including the right to extend utility service to the Digital Billboard. Lease Agreement 4 City of National City and American Digital Outdoor, LP 117 of 483 (c) Prohibited Uses. (1) Hazardous Substances. AOA shall not use, handle, store, transport, generate, release, or dispose of any Hazardous Substances on, under or about the Premises, except as follows: AOA may use Hazardous Substances that AOA needs to install, operate, maintain, repair, improve, reposition, or remove the Digital Billboard in accordance with this Lease if the City has consented in writing before the Hazardous Substances are brought on the Premises. Within 10 days after receiving the City's written request, AOA shall disclose in writing all Hazardous Substances then being used on the Premises, the purpose and duration of the use, and the manner of storage and disposal. (2) Unlawful Activities. AOA shall not use or permit the Premises to be used in any way that violates this Lease or any valid and applicable statute, ordinance, regulation, rule, or order of any federal, state or local governmental entity (including the City). AOA shall not maintain or commit, or permit the maintenance or commission of, any public or private nuisance as defined by any law applicable to the Premises on or after the Effective Date. AOA hereby waives any rights to compensation it may have if a court finds that the Digital Billboard constitutes a public or private nuisance under any valid and applicable federal, state or local law, and for that reason orders AOA to remove or modify the Digital Billboard or to limit the operation of the Message Center. (3) Encumbrances. AOA shall not encumber the Premises or any part of the Premises or the Digital Billboard or any part of the Digital Billboard for any purpose without the City's prior written consent, which the City may withhold for any reason. AOA shall keep the Premises and the Digital Billboard free of all liens and other encumbrances other than those, if any, to which the City consents. (d) Unobstructed Use. (1) The City shall not allow any landscaping or other structure to be planted or developed on the Premises, or on immediately adjoining property owned and controlled by the City, that would impair the visibility of the Digital Billboard from northbound Interstate 5. AOA shall be responsible for addressing any existing vegetation or obstruction currently located on the Premises. City makes no warranties or representations regarding the existing visibility of the potential Digital Billboard from northbound Interstate 5. (2) If AOA notifies the City in writing that an obstruction exists, and if the City authorized or actively caused the obstruction, then the City shall remove or remedy the obstruction at its own cost within 15 days after receiving the notice. Lease Agreement 5 City of National City and American Digital Outdoor, LP 118 of 483 (3) If AOA notifies the City in writing that an obstruction exists, and if the City did not authorize or actively cause the obstruction, then the City may remove or remedy the obstruction at its own cost within 15 days after receiving the notice, at its sole discretion. If the City does not remove or remedy the obstruction within the 15 days, then, at no cost to the City, and after coordinating with the appropriate department(s) of the City, AOA may remove the obstruction described in the notice. (4) AOA's exercise of its rights under this Section 4(d) are in addition to any other remedies it may have under this Lease. (5) There may be easements for ingress and egress by other public agencies or utilities. These easements shall not be considered obstructions. AOA enters into this Lease subject to and in acceptance of those easements. 5. Installation and Operation of Digital Billboard. AOA shall install and operate the Digital Billboard on the Premises in accordance with this Section 5 and consistent with Section 4, all at no cost to the City. (a) (b) (c) Plans and Specifications. At no cost to the City, AOA shall prepare complete plans and specifications for the Digital Billboard, working closely with the City to develop plans and specifications that are mutually acceptable (the "Plans"). AOA shall submit the Plans to the City for final approval, which the City shall not withhold unreasonably. Caltrans Permits. As soon as practicable after the Effective Date, AOA shall apply to Caltrans for all Caltrans Permits, and the City shall cooperate with AOA in that effort, all at no cost to the City. At its discretion, AOA may designate the City as the permittee under the Caltrans Permits, but that designation will confer no legal rights on City to use, encumber or transfer the Caltrans Permits, except as may be necessary for the parties to benefit from the Digital Billboard during the Terrn. Upon termination of this Lease, the City shall relinquish any interest it may have in the Caltrans Permits and execute any documents needed to confirm that AOA is the sole owner of the Caltrans Permits. AOA shall perform all obligations under the Caltrans Permits at no cost to the City whether AOA or the City is designated as the permittee. City Permits. The City shall diligently process AOA's applications for all City Permits. This Lease does not commit the City in advance to approve the City Permits; and this lease does not constrain the City's discretion, acting as a government, with respect to the City Permits specifically or to the Digital Billboard generally. The City retains all discretion in any and all approvals and/or legislative decisions which may be related to the operation of digital billboards, and nothing in this Lease shall be construed to constrain the City's discretion in this regard in any way. (d) Installation. AOA shall begin installing the Digital Billboard as soon as practicable after the Effective Date, and shall diligently pursue installation to Lease Agreement 6 City of National City and American Digital Outdoor, LP 119 of 483 completion without unnecessary interruption so that the Digital Billboard is Operational before the 18 01h day after the Effective Date. AOA will be excused, however, for any delays in beginning or completing installation that are caused by a Force Majeure Event, as defined in Section 11(e)(1). AOA shall use reasonable diligence to avoid such delays and to resume work as promptly as possible after such a delay. (e) Ownership. AOA. will own the Digital Billboard during the Term. �f) Security Fences. Before beginning installation of the Digital Billboard, AOA shall enclose, with a temporary security fence, the portion of the Premises AOA needs to install, operate, maintain and repair the Digital Billboard. AOA shall maintain the temporary security fence until AOA replaces it with a permanent security fence that circumscribes an area coextensive with the area the temporary fence circumscribed. AOA shall install the permanent security fence around the Digital Billboard at the beginning of the Operations Phase, and maintain that fence until the end of the Term. AOA shall install and maintain the temporary and permanent fences at no cost to the City, and shall consult with the City on each fence ' s location and design. Any such fencing shall not impair any existing easements over the Premises for ingress and egress by other public agencies, utilities, or entities. (g) Maintenance. At no cost to the City, AOA shall maintain the Premises and shall maintain, repair, and improve the Digital Billboard in accordance with the highest standards of the outdoor -advertising industry. AOA's maintenance obligation under this Section 5(g) includes the obligation to remove promptly any graffiti from the Premises and the Digital Billboard. AOA's obligation to improve the Digital Billboard under this Section 5(g) includes the obligation to replace the entire Message Center after ten years if the Message Center falls below prevailing industry standards at that time. The City is not obligated to maintain the Premises or to maintain or repair the Digital Billboard. If, however; AOA does not maintain the Premises, then the City may notify AOA in accordance with Section 11(a) that the City will perform the maintenance described in the notice if AOA does not do so within 10 Business Days. If AOA does not perform the needed maintenance within 10 Business Days after the notice is given, then the City may perform the maintenance described in the notice, and AOA shall reimburse the City's costs. (h) Insured Damage or Destruction. This Lease will continue in full effect if the Digital Billboard is damaged or destroyed in whole or part by any cause covered by the fire -and -casualty insurance AOA is required to maintain under Section 100a)(3), subject to the following: (1) AOA shall repair or replace the Digital Billboard at no cost to the City using the insurance proceeds AOA receives or is entitled to receive under the fire -and -casualty policy. AOA shall promptly apply for, and diligently pursue the issuance of, any permits or approvals it needs to repair or replace the Digital Billboard. Within 30 days after obtaining the necessary permits and approvals, AOA shall begin work to repair or replace the Lease Agreement 7 City of National City and American Digital Outdoor, LP 120 of 483 (i) Digital Billboard. AOA shall complete the work within 180 days after the work begins and shall pay any costs that exceed the available insurance proceeds. (2) AOA may elect not to repair or replace the Digital Billboard if: (3) (A) the cost to repair or replace it exceeds 50% of its fair -market value immediately before it is damaged or destroyed; and (B) the damage or destruction occurs: (i) during the last two years of the Initial Term (if AOA opts not to extend this Lease under Section 2(b)); or (ii) during the last two years of the Extended Term (if AOA opts to extend this Lease under Section 3(b)). If AOA elects, under Section 5(h)(2), not to repair or replace the Digital Billboard, then AOA shall (A) (B) notify the City in writing of its election; use the insurance proceeds AOA receives for the damage or destruction to remove the Digital Billboard and restore the Premises in accordance with Section 5(1); and (C) pay to the City half of the insurance proceeds that remain after AOA has performed under Section 5(h)(3)(B), and this Lease will terminate when those proceeds are so paid. Uninsured Damage or Destruction. This Lease will continue in full effect if the Digital Billboard is damaged or destroyed in whole or part by any cause not covered by the fire -and -casualty insurance AOA is required to maintain under Section 10(a)(3) if the cost to repair the damage is less than or equal to twelve times the Monthly Rent in effect when the damage occurs. AOA shall repair the damage at no cost to the City as soon as is reasonably practicable. j) Utilities. At no cost to the City, AOA shall provide and pay for all utility connections, utility equipment, and utility service required to install, operate, maintain, repair, improve, or reposition the Digital Billboard throughout the Term. AOA shall coordinate with the City and San Diego Gas and Electric ("SDG&E") for utility tie-ins and electrical power sources that AOA may need to operate the Digital Billboard. (k) Advertising Rights. During the Term, AOA will have the exclusive right to enter into agreements for advertising on the Digital Billboard, subject to the following: (1) Operation of the Message Center. In operating the Message Center, AOA shall conform to all valid and applicable laws and regulations, including Lease Agreement 8 City of National City and American Digital Outdoor, LP 121 of 483 laws and regulations pertaining to outdoor advertising. AOA shall not display any message that in the judgment of the City Manager or the City Manager's designee: (A) is false, misleading, or deceptive; (B) promotes the sale or use of tobacco products, or medical marijuana, whether directly or indirectly; (C) depicts violence or anti -social behavior or relates to illegal activity; (D) contains "obscene matter", as that term is defined in California Penal Code section 311 at the time of the Effective Date, or promotes adult entertainment; (E) promotes or opposes a candidate for public office, or promotes or opposes a ballot measure; (F) holds a person or group of persons up t❑ public ridicule, derision or embarrassment, or defames a person or group of persons; or (G) contains language that is obscene, vulgar, profane, or scatological, or that presents a clear -and -present danger of causing riot, disorder or other imminent threat to public safety, peace or order. (H) advertises automobile dealerships or auto malls located outside the City of National City. (I) advertises shopping malls located outside the City of National City. (J) promotes the sale or use of alcohol for more than 25% of the advertising time on the Digital Billboard or without a specific warning encouraging consumers to drink responsibly. (2) Amber Alerts and Public -Service Messages. AOA shall make the Message Center available to Caltrans for the purpose of displaying "Amber Alert" messages in accordance with the Amber Alert Guidelines set forth in Exhibit "D" to this Lease. In addition, AOA shall make the Message Center available to Caltrans, to the City, and to other government agencies, on a space -available basis and without cost, for the purpose of displaying public-service messages (e.g., reports of commute times, drunk -driving -awareness messages, reports of serious accidents, emergency -disaster communications). Alternatively, AOA may include such public-service messages in the body of commercial advertising. As used in this Section 5(k)(2) and in Section 5(10(3), "space -available basis" means any time when AOA has not sold out the display time on the Message Board. Lease Agreement 9 City of National City and American Digital Outdoor, LP 122 of 483 (3) City Messages. At the request of the City Manager or the City Manager's designee, AOA shall make the Message Center available to the City, on a space -available basis, for the purpose of displaying the City's own commercial or noncommercial messages. The City's messages must meet ADA's graphics -arts standards so that the messages are "camera ready", at no cost to AOA. AOA shall duplicate (e.g., digitalize), install and display each City message for at least 20 consecutive days at no cost to the City. (4) City Sign. On each side of the Sign Structure, AOA shall install, operate, maintain, and repair a City sign that faces the same direction as a display area on the Message Center. The size and design of the City sign shall substantially comply with the criteria set forth in Exhibit "B". (1) Removal of Digital Billboard. Within 60 days after the Term ends, whether the Term expires as scheduled or is terminated early for any reason, AOA shall remove the Digital Billboard from the Premises and shall restore the Premises to their pre -lease condition, all at no cost to the City. (m) Compliance with Laws; Waiver of Compensation. During the Term and while removing the Digital Billboard after the Term, in accordance with Section 5(1), AOA shall do the following at no cost to the City: comply with all valid and applicable statutes, ordinances, regulations, rules, and orders that concern the Premises or the Digital Billboard and are enacted or issued by any federal, state or local governmental entity with jurisdiction over the Premises or the Improvements (including the City) whether enacted or issued before, on or after the Effective Date (n) Other potential sites. During the first eighteen months after the Effective Date, should the City make available a City -owned property for possible installation of a digital billboard, AOA shall have the first opportunity to enter into negotiations with the City to negotiate a possible agreement for the site. City shall retain all discretion during any such negotiations and is not under obligation to agree on terms. 6. Early Termination. (a) City's Termination Rights. Without prejudice to its other remedies at law or in equity, the City may terminate this Lease, at any time and in its sole discretion, effective 30 days after the City gives AOA written notice of termination, if any of the following circumstances occurs: (1) AOA breaches its obligation to pay Monthly Rent when due and does not cure the breach within 30 days after the City serves AOA with a written notice of breach. (2) AOA breaches its obligation to perform in accordance with any material provision of this Lease other than the obligation to pay Monthly Rent and (A) does not cure the breach within 30 Business Days after the City serves Lease Agreement 10 City of National City and American Digital Outdoor, LP 123 of 483 (3) it with a written notice of breach; or, (B) if the breach cannot reasonably be cured within 30 Business Days, does not begin work on a cure within 30 Business Days after the City serves it with a written notice of breach and diligently pursue the cure to completion within 90 days after work begins. The express designation in this Lease of a provision as "material" does not imply that other provisions are not material. The Digital Billboard is not Operational by the 180th day after the Effective Date. (b) AOA 's Termination Rights. Without prejudice to its other remedies at law or in equity, including the right to seek just compensation under the laws of eminent domain as described in Section 8, AOA may terminate this Lease, at any time and in its sole discretion, effective 30 days after AOA gives the City written notice of termination, if any of the following circumstances occurs: (1) The view of the Message Center's display area from the portion of Interstate 5 adjacent to the Premises is materially obstructed, and AOA did not cause the obstruction. This Section 6(b)(1) does not apply to obstructions covered by Section 4(d). (2) ADA cannot safely use the Premises to install, operate, maintain, repair, or improve the Digital Billboard because of a non -remediable condition, and AOA did not cause the condition. (3) There is a material diversion of traffic from, or a material reduction or change in the directional flow of traffic on, the portion of Interstate 5 adjacent to the Premises, and the diversion or disruption continues uninterrupted for at least 24 consecutive months. (4) Through no fault of its own, ADA cannot obtain or maintain the governmental permits required to install, operate, maintain, repair, or improve the Digital Billboard, including the Caltrans Permits and the City Permits. (5) Use of the Message Center for its intended purpose is prevented or limited by law, or AOA is required by any court or other governmental entity, for reasons other than eminent domain, to remove the Digital Billboard from the Premises. (6) The Digital Billboard is damaged by a casualty for which AOA is not required under this Lease to carry insurance, and the cost to repair the damage exceeds twelve times the Monthly Rent in effect when the damage occurs. (c) AOA 's Right to Renegotiation. If any of the circumstances identified in Section 6(b) occurs, then, at its discretion and in lieu of termination, AOA may request that the City negotiate on reducing the Monthly Rent to an amount that reasonably reflect the diminished value of the Digital Billboard to ADA, and on receiving the Lease Agreement 11 City of National City and American Digital Outdoor, LP 124 of 483 request the City shall negotiate in good faith with AOA. The City is not required, however, to agree on a reduction. (d) City's and AOA's Additional Termination Rights. Without prejudice to their other remedies at law or in equity, either party may terminate this lease if the other party (or, for AOA, its parent company) (1) has an order for relief entered with respect to it, commences a voluntary case, or has an involuntary case filed against it under any applicable bankruptcy, insolvency, or other similar law then in effect, and the order or case is not stayed, withdrawn, or settled within 60 days after it is entered, commenced, or filed (11 U.S.C. § 365(e)(2)(A4, as amended, or any successor statute); or (2) files for reorganization, becomes insolvent, or has a receiver or other officer with similar powers appointed for its affairs in any court with jurisdiction, whether or not with its consent (unless dismissed, bonded or discharged within 60 days after appointment). 7. Taxes. AOA is responsible for and shall pay or otherwise discharge, without abatement or deduction, all taxes levied on, or related to, AOA's outdoor -advertising activities on the Premises. AOA recognizes and understands that this Lease may create a possessory interest subject to property taxation and that AOA may be subject to the payment of property taxes levied on such interest. AOA further agrees to pay any and all property taxes, if any, assessed during the term of this Lease pursuant to Sections 107 and 107.1 of the Revenue and. Taxation Code against AOA's possessory interest in the lease premises. This obligation includes payment of any (a) sales or similar tax on AOA's sale of advertising space on the Digital Billboard; (b) possessory interest tax related to this Lease or to ACA's possession or use of the Premises; and (c) real property tax allocated to the Digital Billboard and personal property tax levied on AOA's personal property on the Premises. 8 Eminent Domain. (a) Definitions. The following definitions apply to this Section 8: (1) "Condemning Entity" means any entity that by law may exercise the power of eminent domain to acquire possession of, and title to, any of the following: the Digital Billboard, the entire Premises, or an Essential Part of the Premises. (2) "Essential Part of the Premises" means any portion of the Premises that is reasonably necessary for installing, operating, maintaining, repairing, or improving the Digital Billboard in accordance with this Lease. Lease Agreement 12 City of National City and American Digital Outdoor, LP 125 of 483 Lease Agreement (b) Termination Events. This lease will terminate if a Condemning Entity acquires the Digital Billboard, the entire Premises, or an Essential Part of the Premises— (1) by using the power of eminent domain; or (2) through negotiations under the threat of using the power of eminent domain. (c) Termination Date; Rent Refund. Termination under this Section 8 will occur on the date the Condemning Entity obtains possession of, or title to, the Digital Billboard, the entire Premises, or the Essential Part of the Premises, whichever occurs first. Within 15 Business Days after the termination date, the City shall refund to AOA any pre -paid Monthly Rent for the unexpired portion of the Term; and (d) Compensation. If termination occurs under this Section 8, then AOA and the City may each independently seek to recover from the Condemning Entity all compensation and other remedies provided by law for the interests taken from them. But the City may not seek or recover compensation for AOA's lost interests, and AOA may not seek or recover compensation for the City's lost interests. 9. Indemnification. (a) Definitions. The following definitions apply to this Section 9: (1) "Person" is to be interpreted broadly and includes AOA and AOA's directors, officers, employees, contractors, and agents; and, includes the City and the City's elected officials, officers, employees, contractors, and agents. (2) "Liabilities" means all liabilities, claims, demands, damages, and costs (including reasonable attorneys' fees and litigation costs through final resolution on appeal) that arise directly or indirectly from AOA's possession or use of the Premises. (3) "Occurrence" means (A) the death of, or injury to, any Person; and (B) damage to, or destruction of, any real property, personal property (including intellectual property), or the environment (broadly interpreted to include the air, soil, soil vapor, surface water, groundwater, flora, and fauna on or about the Premises). (4) "Secured Area" means the portion of the Premises enclosed by the permanent security fence that AOA erects around the Digital Billboard in accordance with Section 5(f). (b) General Indemnity. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold the City and the City's property (including the Premises) harmless from and against all Liabilities that arise 13 City ❑f National City and American Digital Outdoor, LP 126 of 483 (c) directly or indirectly from AOA's possession or use of the Premises. AOA is obligated under this Section 9(b) even if the City or the City's elected officials, officers, employees, contractors, or agents reviewed, accepted, or approved the work, materials, or activities from which the Liabilities arise. But AOA is not obligated under this Section 9(b) to the extent the Liabilities are caused by the sole active negligence or willful misconduct of the City or the City's elected officials, officers, employees, contractors, or agents. AOA's obligation under this Section 9(b) includes Liabilities arising from any of the following: (1) Any Occurrence on the Premises or outside the Secured Area, but only to the extent caused by AOA's acts or omissions. (2) Any Occurrence inside the Secured Area. (3) Any Occurrence that is in any way connected with any of AOA's personal property on the Premises. (4) Any Occurrence caused or allegedly caused by (A) any condition of the Premises created by AOA or by any Person on the Premises with AOA's permission; or (B) some act or omission on the Premises by AOA or by any Person on the Premises with AOA's permission. (5) Any Occurrence caused by, or related in any way to, work or activities performed on the Premises or materials furnished to the Premises at the request of AOA or any person or entity acting for AOA, or with AOA's permission. (6) Any Occurrence that is caused by, or related in any way to, a verbal or nonverbal display on the Message Center. AOA's failure to perform any provision of this Lease, to comply with any requirement of law applicable to AOA, or to fulfill any requirement imposed by any governmental entity (including the City when acting as a government) on AOA or on AOA's use of the Premises. Hazardous Substances. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold harmless the City, the City's elected officials, officers, employees, and agents, and the City's property (including the Premises) from and against all Liabilities that arise directly or indirectly from either of the following: (1) The possession, use, generation, transportation, release, threatened release, handling, storage, or disposal by AOA or AOA's contractors of any Hazardous Substance on or under the Premises during the Term or during AOA's removal of the Digital Billboard in accordance with Section 5(1).. (2) The possession, use, generation, transportation, release, threatened release, handling, storage, or disposal by anyone other than the City or the City's Lease Agreement 14 City of National City and American Digital Outdoor, LP 127 of 483 elected officials, officers, employees, contractors, or agents of any Hazardous Substance on or under the Secured Area during the Term or during AOA's removal of the Digital Billboard in accordance with Section 5(1). AOA is not obligated under this Section 9(c)(2) for any Hazardous Substance that existed on or under the Premises on or before the Effective Date unless AOA's intentional, negligent or willful misconduct causes or exacerbates a release of the Hazardous Substance. (d) Legal Challenges. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold harmless the City and the City's elected officials, officers, and employees in any litigation brought to challenge the validity of this Lease, the validity of the City Permits or the Caltrans Permits, or the validity of the City ordinances that authorize the installation and operation of the Digital Billboard on the Premises. AOA's obligation to indemnify under this Section 9(d) includes liability for attorneys' fees awarded to a party who successfully challenges the validity of this Lease, of the City Permits or the Caltrans Permits, or of any authorizing ordinance. (e) Survival. AOA's obligations under this Section 9 will survive this Lease. 10. Insurance. (a) Types of -Policies. During the Term and during AOA's removal of the Digital Billboard in accordance with Section 5(1), at no cost to the City, AOA shall procure and maintain the following insurance policies covering AOA's possession and use of the Premises: (1) A policy of comprehensive general -liability insurance providing coverage at least as broad as that provided by ISO Form CG 0001. This policy must (A) be issued on an occurrence basis; (B) include coverage for premises, operations, products and completed operations, advertising injury, and contractual liability; (C) have a combined single limit of at least $2,000,000 for each occurrence; and (D) include a fire legal -liability limit of $50,000 for each occurrence. (2) A policy of automobile liability insurance providing coverage at least as broad as that provided by ISO Form CA 0001. This policy must (A) have a combined single limit of at least $1,000,000 for each occurrence; and (B) cover owned, non -owned, and hired vehicles. (3) A policy of fire and casualty insurance that insures the Digital Billboard for its full replacement value against damage or destruction by fire or by any of the perils commonly covered under the standard extended coverage endorsement to fire insurance policies issued on real property in San Diego County. In addition, during installation of the Digital Billboard, the policy must include coverage for course of construction, vandalism and malicious mischief, and must insure the Digital Billboard and all materials delivered to the Premises for their full insurable value. All insurance Lease Agreement 15 City of National City and American Digital Outdoor, LP 128 of 483 proceeds that become payable under this policy while this Lease is in effect will be paid to AOA in trust and applied by AOA to the cost of repairing and restoring the Digital Billboard as required by, and except as otherwise provided in, Section 5(h). (4) A policy of workers compensation insurance with limits at least equal to those required by California law, and including employer liability insurance with a limit of at least $1,000,000. This policy must include a waiver of subrogation against the City. As an alternative to this policy, and subject to approval by the City's Risk Management Department, AOA may provide the City with a copy of AOA's Certificate of Consent to Self Insure from the California Department of Industrial Relations and a certificate showing AOA's excess -insurance limits and self -insured retentions. (b) Insurer Qualifications. Each policy must be issued by an insurer the California Department of Insurance has authorized to transact business in California in the relevant line of insurance, and the insurer must have a rating of at least "A" by A.M. Best Company or a rating the City's Risk Management Department determines to be substantially equivalent. (c) Certificates of Insurance and Endorsements. Within 10 days after the Effective Date, and afterward upon request, AOA shall provide the City with certificates of insurance, signed by authorized representatives of the insurers, and with original endorsements, confirming that AOA has procured and is maintaining the insurance policies required by this Section 10. AOA shall also provide the City a copy of all endorsements. (d) Notice. Each of the policies must obligate the insurer to give the City at least 30 days' advance written notice before the policy is cancelled or materially changed. (c) Other Requirements. The general liability and automobile liability policies must each (1) name the City and the City's elected officials, officers, employees, and agents as additional insureds; (2) provide that AOA's insurance coverage is primary insurance with respect to the City and the City's elected officials, officers, employees, and agents to the extent they are additional insureds; (3) provide that AOA's insurance applies separately to each insured against whom a claim is made or a suit brought, except with respect to the applicable policy limits; and (4) provide that the City's insurance and self-insurance are in excess of AOA's insurance and will not contribute with it. Lease Agreement 16 City of National City and American Digital Outdoor, LP 129 of 483 (g) Quinquennial Review. The City may revise these insurance requirements every five years if the City reasonably determines that revision is needed to conform the policy terms, conditions and limits with then -current insurance industry standards for structures and real property comparable to the Digital Billboard and the Premises. A revision will take effect 30 days after the City gives AOA notice in accordance with Section 11(a). No Limit on Indemnification. Nothing in this Section 11 limits AOA's obligations under Section 9. 11. Miscellaneous. (a) Notices. Any notice or other communication under this Lease must be in writing and will be considered properly given and effective only when mailed or delivered in the manner provided by this Section 11(a) to the persons identified below. A mailed notice or other communication will be effective or will be considered to have been given on the third day after it is deposited in the United States Mail (certified mail and return receipt requested), addressed as set forth below, with postage prepaid. A notice or other communication sent in any other manner will be effective or will be considered properly given when actually delivered. A party may change its address for these purposes by giving written notice of the change to the other party in the manner provided in this Section 11(a). If to the City: If to AOA: City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 American Outdoor Advertising 1702 East Highland Avenue, Suite 304 Phoenix, AZ 58016-4666 (b) Assignments and Subleases. A party may not assign or otherwise transfer this Lease or any interest in it, and this Lease is not assignable by operation of law, without the other party's prior written consent, which the other party shall not withhold, delay or condition unreasonably. An assignment or transfer of this Lease does not occur, for purposes of this Section 11(b), if AOA merges with another company, reorganizes its stock, or undergoes a similar corporate restructuring, or if AOA sells any of its assets or stock. AOA may not sublease the Premises or any part of the Premises, or the Digital Billboard or any part of the Digital Billboard, without the City's prior written consent, which the City may withhold or condition in its sole discretion. An assignment, transfer or sublease made contrary to this Section 11 (b) is void. (c) Successors and Assigns. This Lease binds and inures to the benefit of the successors and assigns of the parties. This Section 11(c) does not constitute the City's consent to any assignment of this Lease or any interest in the Lease, or to Lease Agreement 17 City of National City and American Digital Outdoor, LP 130 of 483 any sublease of the Premises or any part of the Premises, or to any sublease of the Digital Billboard or any part of the Digital Billboard. (d) The City 's Right to Enter and Inspect the Premises. The City and the City's elected officials, officers, employees, and agents may enter upon and inspect the Premises at any time to determine AOA's compliance with this Lease. (e) Force Majeure. (g) (1) "Force Majeure Event" means a cause of delay that is not the fault of the party who is required to perform under this Lease and is beyond that party's reasonable control, including the elements (including floods, earthquakes, windstorms, and unusually severe weather), fire, energy shortages or rationing, riots, acts of terrorism, war or war -defense conditions, acts of any public enemy, epidemics, the actions or inactions of any governmental entity (excluding the City) or that entity's agents, litigation, labor shortages (including shortages caused by strikes or walkouts), and materials shortages. (2) Except as otherwise expressly provided in this Lease, if the performance of any act required by this Lease to be performed by either the City or AOA is prevented or delayed because of a Force Majeure Event, then the time for performance will be extended for a period equivalent to the period of delay, and performance of the act during the period of delay will be excused. (3) This Section 11(e) does not excuse (A) AOA's obligation to pay Monthly Rent when due and payable; or (B) either party's obligation to perform an act when performance is rendered difficult or impossible solely because of that party's financial condition. Waiver of Breach. A party's failure to insist on strict performance of this Lease or to exercise any right or remedy upon the other party's breach of this Lease will not constitute a waiver of the performance, right or remedy, A party's waiver of the other party's breach of any provision in this Lease will not constitute a continuing waiver or a waiver of any subsequent breach of the same or any other provision, A waiver is binding only if set forth in writing and signed by the waiving party. Relationship of the Parties. This Lease does not create any relationship or association between the City and AOA other than that of landlord and tenant. For example, and without limiting the previous sentence, this Lease does not create between the City and AOA the relationship of principal and agent, nor does it create a partnership or joint venture. (h) Attorney's Fees. The party prevailing in any litigation concerning this Lease, the Premises, or any improvements to the Premises (including the Digital Billboard) Lease Agreement 18 City of National City and American Digital Outdoor, LP 131 of 483 will be entitled to an award by the court of reasonable attorneys' fees and litigation costs through final resolution on appeal in addition to any other relief that may be granted in the litigation, If the City is the prevailing party, then this Section 11(h) will apply whether the City is represented in the litigation by the Office of the City Attorney or by outside counsel. (i) Severability. If a court with jurisdiction holds any nonmaterial provision of this Lease to be invalid, void or unenforceable, then the remaining provisions will remain in full force. (j) Counterparts . The parties may execute this Lease in counterparts, each of which will be considered an original, but all of which will constitute the same lease. (k) Memorandum of Lease. Either the City or AOA may record this Lease or a memorandum thereof with the San Diego County Clerk/Recorder. (I) Further Assurances. Each party shall execute all additional documents or instruments, and take all necessary action that either party reasonably considers necessary to carry out the proper purposes of this Lease. (m) Time of Essence. Time is of the essence of this Lease. (n) Interpretation. This Lease is to be interpreted and applied in accordance with California law without regard to conflict of laws principles, except that the rule of interpretation in California Civil Code section 1654 will not apply. Schedules 1 and 2, and Exhibits A, B, C, D, E, and F are part of this Lease. (o) Construction. The parties acknowledge and agree that (i0 each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemedappropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. (p) Integration and Modification. This Lease sets forth the parties' entire understanding regarding the matters addressed. It supersedes all prior or contemporaneous agreements, representations and negotiations (written, oral, express, or implied) and may be modified only by another written agreement signed by both parties. Lease Agreement 19 City of National City and American Digital Outdoor, LP 132 of 483 IN WITNESS WHEREOF, the parties hereto have executed this Lease on the date and year first above written. CITY OF NATIONAL CITY Ron Morrison, Mayor A '' ROVED AS TO FORM: Cl. :t: G.ci'ti . Silva City Atto AMERICAN DIGITAL OUTDOOR, LP B Managing Member Lease Agreement 20 City of National City and American Digital Outdoor, LP 133 of 483 Schedule 1 The following definitions apply in this Schedule 1: "Gross Revenue" means all revenue AOA actually derives from the Digital Billboard, including revenue from the display of messages and revenue from non -advertising uses of the Digital Billboard, such as any rental AOA receives from a telecommunications company that uses the Digital Billboard as a cell site or cell tower. This reference to a cell site tower does not confer any right to such use, but is stated by way of example only. "Annual Net Revenue" means the difference between the Gross Revenue that AOA actually receives in a lease year and any commissions or fees that AOA actually pays to a bona fide independent advertising agency (i.e., an agency not owned or co -owned or controlled or otherwise affiliated with AOA) in connection with messages displayed on the Digital Billboard. The amount of such a commission or fee may not exceed 16% of the revenue to which it relates. AOA shall pay Monthly Rent (as described in Section 3.a.) as follows: a. Monthly Rent for months 1 through 60: The Annual Rent total shall be $102,000 (One Hundred Two Thousand Dollars) per year, paid monthly in the amount of $8,500 (Eight Thousand Five Hundred Dollars). $8,500 is the Base Rent. b. The first 60 (Sixty) months shall be paid in advance, as set forth in Section 3. AOA shall pay Business Revenue Sharing (as referenced in Section 3), in addition to Monthly Rent, as follows: AOA shall pay one-third (113) of that portion of the Annual Net Revenue that exceeds $102,000 per year. This 1/3 shall be calculated on an annual basis in arrears. By way of example, if Annual Net Revenue is $120,000 in a year, then the Business Revenue Sharing would be calculated as follows: $120,000 (Annual Net Revenue "ANR") - $102,000 (Annual Rent "AR") = $18,000 which is then divided by 3 for a Business Revenue Sharing ("BRS") payable in the amount of $6,000. The formula would then be as follows: (ANR-AR) 3 = BRS 134 of 483 A.P. NO. 559-200-38 T'.O.B ''ca ice+ Pi \si %- N\V-\\I\ \IE .501 \ sin M 1) cth \ a DJ S41.23'25"W(R)i0 0 10 20 40 ( IN FEET ) 1 inch = 20 f t. VICINITY MAP N.O SCALE Fi C,) ft dia V•/� A./ - f LA Li) 0� t 041(33 C i`ln (_ ) •45/_ 7-- \-4 r o 37 sbiev-ti dv. A.P. NO. , \562220-33 t->s GRAPHIC SCALE lib °a 1 � 5 T.P.O.B. j . A.P. NO. 559--200---34 5 D= 115.38'4t-•tz"1 s \;* i `fl 1 "J7•i�r r \\Th • S41'23'25"W 11.581 LEGAL DESCRIPTION PORTIONS OF LOTS 33 & 34 AND A PORTION OF 29TH STREET IN BAHIA VISTA, IN THE CITY OF NATIONAL CITY, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO THE MAP THEREOF NO. 1815, FILED IN OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, DECEMBER 19, 1924 BASIS OF BEARINGS THE BASIS OF BEARING FOR THIS PLAT IS THE EASTERLY RIGHT OF WAY LINE OF THE SAN DIEGO AND ARIZONA EASTERN RAILROAD ACCORDING TO RECORD OF SURVEY NO. 15781 I.E. N 17'43'34" W LEGEND INDICATES AREA TO BE VACATED BY THE CITY OF NATIONAL CITY>' AREA = 2,533.63 SQ. FT f INDICATES TRUE POINT OF BEGINNING THIS PLAT WAS PREPARED BY ME OR UNDER MY DIRECTION. PRELIMINARY STEVEN A. BLISS PLS 5652 DATE ENGINEERING DERARTMENT CITY OF NATIONAL CITY cicaWivri 91960 Exhibit A Sart ! 011 135 of 483 MAR .'.:r 4C nA L 5G cxlF01 My" r- APP �Lr/Ir,NT 5 P i-11=11-'11� If-R-11 RU. OMR LC11M. wt •ral. 'LY . •R A: C7 .5. an• ♦!A PLAN VIEW 5 CD •y-R Ia -17C r `r. `1- CLIMAX MI Yl 7C. 0. C]Y Ay.i,a nAR mY(wM role CQ.Tt O^.IMI sCr- :ax ame wr (WI z5 11-1 3S3 L.o.olw all oo.i. weds R...`.....n .II sown •111•ti1H �1liiliiilEi mmmmmmm 11111111II1%PI11I111111i .... I- I:s;•Mall 3• 2 1.0 • 2.'4- CALVE . i• x ftt WRs: NIA L2C r7 a T.•G" TN r n. 25 C ELEVATION R DAR PLAN Mao* •.•..a..0 Hi: 11iiin: IA... ma:..... 1•••..... ........ ....• ........... .•i. M.. 111E S:IiIi.... a o..... ••• • .........A.r....I.I '........ Ii SI B3 JH .N••..l.....a 11 r eta MACS .Sf1T'x tna r.T IA TYPICAL SECTION TPIRU SIGN SECTION C-C COLUMN IN FOOTING JETAL Wt N 13•• I IM .Lr FCR KM^ a tta. WL,CitAY I,r D I.6113 J.r.10 k &Paw:ED M!.l. 6lelr u rO A'G (5 rI I G" G L. 3.. • ,N - rpm IMLFFrAY O'• I Irra.oL L.P - TOt -nr 117'9_S.11. 1\ t4L1151(3L 0' a.Lr war rG-S TYPICAL WALKWAY DETAIL WALKWAY MOJNtNG DETAIL a LFECAI SVr "Atli lry�. Ir . C LaG .✓!%1 x.-r A.30 r ear= CA. 2 x' SECTION 13-3 UPRIGhT-T❑Ii51ON CONNECTION LED SUPPO2T ANGLE DETAIL COLUMN-TCg5ION CONNECTION 'RV Prbe.9 x •uaa0 9 l3L� m4CAAr S1rN6 FIT 3e•A MOSS. CUP. :A !Ea Ara eCra ...JJJ {S•PDT1 rX[COin.; L-L Mil u! Fun :mtnS T.4' a LIMY rLl<{, Vital Vida' t -`•`%r n'J .wra SAFO Y CABLE MOUNTING COLUMN SPLICE D`_TA1L ,1 n I. I1.70 •.-515 III T5 Ft I SECTION A -A .n LFK... Llx Z{ conic • .F W.ULIISC r0 • D.. r -CART O' I lx.- IIL�� ],W. .( I,rr.0 '0 AWN.: C.rN_ A-Ck. Asuer i Flee a 9.1CrlON. ID P.M Ins %.ELM OF FA414 SAFETY CABLE TF45ICN Cuv - OGARIF NOTES AND SPECIFCATIONS {APPI Y UNLESS OTHE RNRSE NOr5D ON PERMITDRAWING; LOOS- 2aM IBC 'SD DESIGN • SIGN STRUGTuRE vArt7 LOAOS ■AP De TEAMFED IN ACCORDANCE w1TN ASCF 7-0i SECTION DAM. M. SAW WWJD SPEED: 90 IAPII W med+rl GUST) PAPORTANCE FACTOR (F): 0.P (OCCUPANCY CATEGORY I) EPPOSURE;C DESIGN VMHO PRESSURE, 28APSF AVERAGE, N 1.0 PEF Want! AT MOS ANf Sir,N CO VENTS NOT SPECIFICALLY DETAILED ON TIIESE vela *O9 NUT ATTACHED TO THE STRUCTURE SIVU. BE DE8NGNED IN ACCORDANCE WITH THE WFORVATION ABOVE. LURE LOAD - CATWALKS:40 PSF CR 300 POI CS AT AJNW POINT DEAD LOAD - 131O TAL DISMAYS Ea POLNDS EACH FACE OTHER STRUCTURAL MEMBERS: AS NOTED N GC.CUULTIQNS stein -t'4X FLANGES -mad A-52, OTHER SHAPER L PLATEE • ASTY Alt FMC SLVt770111 -ASTMA-S3 B OR A252 GO 2, OR AM -L7L 4TH MINIMUM YIELD STRENGTH AS I.91F;A[to q DRAWINGS. ALL STRUCTURAL STEEL St/ALL SE FAARICAleli AND FRPCTPD ACCORMIG TO LATEST ARC SPECFIC ATIONSAND STANDARD PRACTICE. PANFNiO •ALL 9TRucnit11L STEEL, E)POK E! TO WEATHER. Sf-Si BC SHOP PRIMED AND PAINTED IN ACc0Fe0ANCS wit14AISC 33T(I PECFrrATIoNj. AND MSC 3S3 (STANDARD PRACTICFI. CONCRETE -CONCRETE SELMA HAVE A MINIMUM VcSU4iEESNE 5f FitPI3TH OF 13130 PSIAT DAYS MC et PLACED W ACCORDANCE WITH ACI 3I6 WITH A MAGNUM SLUMP ors" ANDA MALY111L111I WATER TO CEMENT RATIO OF0.A5, WELTING • ALL WEDGING MATERIALS AIIS COLIPOMENTS SHALL HE N COLIPLIANCE WITH &WS D1.1 USNSI Finee E1 FCTROOES. ✓ OLTS -ALL REGULAR MOLL CONFCRIM TO ASTNA30T. HIGH STRENGTH BOLTS SHALL CCIE-ORM TO ASIM A425. ALL COLTS SHALL BS NSTALLGO TO A SNUG TIGHT CONOftLINN UNLESS !ADDED TO PE PRE -MOONED (PVT]_ PT BOLTS SHMI BE FULLY TENSIONED PER MSG TURN OF THE NUT METHOO (143 OF A TURN PAST A SEE TICHTCON211ONI OR OT}'ERAISC APPROVED FNSIONNO METHIM. SPREAD COLUMN FOOTING • FdJNATION DESIGN BASED CN ALLDWAD..E 901_ BEArrlMQ P FlESSURE PER NIC TABLE 111M,7 OF 1500 PSF ISOR CLAS S A - TAPE: SAND. SILTY Sue, CLAYEY SAJMI.1ERSV SOIL TYPE DURING EXCAVATION. MOTEY ENGINEER Of ANY DISCREPANCY. EXTEND COLUMN PEE TO BO T TOAI OF FC OTBJO ¶r CUHJI.'Rt SE COVER RH1u1SEDI sP{CIµ, INSEECTRnEs- SPECIAL NSPECTI AIS ARE REQUIRED PER CHAPTER 17 FLTRT.4 FOLLOWING ITEMS; - STFEt CONSTRUCTION MATERIAL VEfIFIeNTqu QK STRUCTVRAL. STFF. PERIODIC INSPECTION OF JC'BIT DETAILS - STRUCTURAL WELDING: PERIODIC RN5PEC T 10M OF Brat LE PASS HUNT "PEWS .S %I.- CONTR41JOVN INSPECTION OF FIL I ET WELDS 2 NIA' OONTNHJDU5 INSPECTION OF ANY MULTI PASS FILLET WELD WTERAL VERIFICATION OF WELD FILLER MATE MAL - HIGH ETRE METH DOLT$: P'ERIOOIC INSPECTION TO RENEW FASTEIER COMPONENTS AND TE NSIOfi4G. - F0N16ATI01t PERIODIC NSPECT10R1 TO ISFY EXCAVATION DRIE*ISICA S -CONCRETE COHSE: PERIODIC INSPECTION TO VERIFY REOUFED OE910N MtX PER1001C NEPECTN]M TD VERIFY R6PFORCIN i PLACEMENT CONTINUOUS INSPECTION DURING SWUNG h^4P PLACEEMENT STRUCTURAL WELDING &PECIA. NSPECTiONS REEL ICED ABOVE BLIND BE COMPLETED OLATEIG FABRICATION OF AIATLRLAL5 WHETHER IN SHOP OR FYFLD STEEL FAN MAYOR -ALL STRUCT'JHAL STEEk SHALL BE SHOP FABRICATED BY THE FELLOW FABRICATOR_ PAGE STEEL }DID INDUSTRIAL DRITE PAGE. ANZOHA 86040 NO FELD WELDING IS ALLOWED WITHOUT HIE APPROVAL OF THE EICP*ER OF RECUR°. SFVC IAL INSPECTIONS WILL PE IMMURED POII ANY FIK1 O WELDING. THE ERFCTOR SHAL- vFR1t r „u I DNS NSICn4S AND COr10RIONS M THE fIELD BEFORE ERECTION ANO NOTIFY ENGINEER OF MW DFScREP£rtIE t. Tr♦LI PRINT R TI€ PROPE3R1 Y OF RWG cu70Oca, CSSIOr4R YK woo Deis 1MEM FABRICATED SY TI-E AMYL IT EPROM( I( D SCR POINT Pl INS= CNLT, AM• stung YSE DE NEPrDVCTICft 6 Pn01414 ED yes low 'Ares MITHCIPtesilou FROM RAC CIJ IMEW. Pr... CUSTOMER AAIIF'N !CAN OUTDOOR C? O���QN '� GN�eJU to- te' SIGN LOCATION Outdoor Inc. 4425 North Nil Slreot, Sulta 200 PTIoinlx,AAMni 550tS POP: (602) 2'J6•8634 FeC r02) 230.0071 4` <45' 51NGLE POST CFNTeR . IAs0UNT 5INGL[' FACE L f 17 READY ENG MD. CH. J5W DATE 03/3a 12 SHEET NO, FI of I (List of Hazardous Substances) Exhibit C 137 of 483 RESOLUTION NO. 2012 — 83 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY AND AMERICAN DIGITAL OUTDOOR, LP, ALSO KNOWN AS AMERICAN OUTDOOR ADVERTISING, FOR LAND AT THE END OF THE 30TH STREET CUL-DE-SAC (APN 562 220 41 00) AS A SITE FOR THE INSTALLATION AND MAINTENANCE OF DIGITAL OUTDOOR SIGNAGE, AND AUTHORIZING THE CITY MANAGER TO MAKE CHANGES TO THE LEASE THAT DO NOT CONFLICT WITH THE TERMS WHEREAS, as a result of the RFC process, the City has determined that American Digital Outdoor, LP, also known as American Outdoor Advertising, is qualified by experience and ability to install and operate a digital billboard, and American Digital Outdoor is willing to lease land from the City and install and maintain digital outdoor signage on the site; and WHEREAS, the City owns a parcel of land that is located between the end of the 30th Street cul-de-sac and Interstate 5, which is a vacant parcel (APN 562 220 41 00); and WHEREAS, this Lease is not a guarantee that the digital billboard can be installed because there are additional approvals required by various agencies that are not subject to or committed to in this Lease Agreement; and WHEREAS, to the extent any of the permits or requirements are discretionary, the Lease Agreement specifically recognizes the discretion remains with the approving entity, and is not in any way pre -committed or affected by the Lease Agreement; and WHEREAS, a summary of the terms and conditions of the Lease are as follows: • The term is 15 years, with an option for an additional 5 years; • The base monthly rent is $8,500 per month for a single -sided digital billboard facing traffic traveling northbound on Interstate 5; • American Outdoor is responsible for pursuing any and all needed permits with local and state agencies; • American Outdoor is bearing all costs of installation and operation of the digital billboard. If for whatever reason appropriate permits cannot be obtained which is not the fault of American Outdoor, then the lease will not move forward and would terminate; • The City receives one-third of the earned revenue in excess of the annual rent; • 5 year prepayment (discounted for present day value) of monthly rent will be a minimum of $408,000. • The following types of advertisement are not allowed: 0 Dealerships or auto malls outside of NC Shopping malls outside of NC D Opposing or promoting a candidate for office or a ballot measure 138 of 483 Resolution No. 2012 — 83 April 3, 20112 Page Two 0 Obscene/promoting adult entertainment O Tobacco or medical marijuana O Alcohol unless there is a specific warning to encourage consumers to drink responsibly o Depicting violence or anti -social behavior or illegal activity o Defaming, embarrassing, public ridicule of a person or group • City announcements on a space -available basis; and WHEREAS, this lease, if fully realized, will provide a minimum of $102,000 in annual rent for the use of a parcel of land that would otherwise remain unused. In addition, as American Outdoor's revenue increases, the City receives a part of the revenue. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a Lease Agreement between the City of National City and American Digital Outdoor, LP, for land at the end of the 30th Street cul- de-sac (APN 562 220 41 00) as a site for the installation and maintenance of digital outdoor signage in substantially the same form and content. Said Lease Agreement is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to make changes to the Lease prior to execution that do not conflict with the key terms of the Lease, and maintains the Lease in substantially the same form and content. PASSED and ADOPTED this 3rd day of April, 2012. ATTEST: te/All ' on Morrison, Michael R. Dana, Cit Clerk PPROVED AS TO FORM: tua Silva, City Attorney 139 of 483 Passed and adopted by the Council of the City of National City, California, on April 3, 2012 by the following vote, to -wit: Ayes: Councilmembers Morrison, Natividad, Rios, Sotelo-Solis, Zarate. Nays: None. Absent: None. Abstain: None. AUTHENTICATED BY: RON MORRISON Mayor of the City of National City, California 4 , re : , / i Afr City C rk of the City o National City, California By: Deputy I HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2012-83 the City of National City, California, passed and adopted by the Council of said City on April 3, 2012. City Clerk of the City of National city, California By: Deputy 140 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: April 3, 2011 AGENDA ITEM NO. 13 rEM TITLE: Resolution of the City Council of the City of National City authorizing the Mayor to execute a Lease Agreement between the City and American Outdoor Advertising for a parcel of land at the end of the 30th Street Cul-de-Sac (APN 562 220 41 00) as a site for potential signage PREPARED BY: Leslie Deese — ext. 4242 DEPARTMENT: City Manager Claudia Gacitua Silva — ext. 4222 City Attorney APPROVED BY: PHONE: EXPLANATION: Please see attached staff report. FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: aff report rioposed resolution \J C rR% 141 of 483 Background In 2008, a Request for Qualifications was issued for a sign program. The type of signage envisioned would be a modern digital outdoor advertising board. The City initially entered into discussions with one of the responders, but the parties could not arrive at an agreement. Thereafter, the City looked to the next qualified responder to the RFQ, which was American Outdoor Advertising. The City began discussions with American Outdoor Advertising also known as American Digital Outdoor. As part of the signage program, the City examined various possibilities for marquee gateway signage that would promote the City and its assets, add value to the City's urban landscape, stimulate economic investment, and provide revenue for the City. Staff reviewed many City owned properties in assessing whether the location was viable for a marquee gateway sign. The criteria included whether it was constrained as a CalTrans landscape corridor, as this made it more difficult to install a sign in such a corridor. A site at the end of the 30th Street cul-de-sac which was adjacent to Interstate 5 was identified.This site is close to the Interstate 5 and Highway 54 junction. The City -owned property at the end of the 30th Street cul-de-sac was not needed for street purposes, as the property was adjacent to Interstate 5, the trolley tracks, and utility overhead transmission lines. The piece of property adjacent to 30th Street was vacated as a street and was assigned an assessor's parcel number in the fall of 2011. The parties thereafter began negotiating lease terms more amenable to the City, such as a higher monthly rent than those originally proposed by the responders to the RFQ and receiving a portion of the revenues earned by American Outdoor. The lease before you contains these terms for your consideration and approval. Lease Terms The Lease is for a 15 year term with a 5 year additional option. The base monthly rent is $8,500 per month for a single -sided digital billboard facing traffic traveling northbound on interstate 5. American Outdoor is responsible for pursuing any and all needed permits with local and state agencies. American Outdoor is bearing all costs of installation and operation of the digital billboard. If for whatever reason appropriate permits cannot be obtained which is not the result of American Outdoor, then the lease will not move forward and would terminate. Summary of lease terms: • $8,500 per month • One-third of the earned revenue in excess of the annual rent • 15 year lease with 5 year option • 5 year prepayment (discounted for present day value) of monthly rent (will be a minimum of $408,000) 142 of 483 • The following types of advertisement are not allowed: o Dealerships or auto malls outside of NC o Shopping malls outside of NC 0 Opposing or promoting a candidate for office or a ballot measure o Obscene/promoting adult entertainment o Tobacco or medical marijuana o Alcohol unless there is a specific warning to encourage consumers to drink responsibly o Depicting violence or anti -social behavior or illegal activity o Defaming, embarrassing, public ridicule of a person or group • City announcements on a space -available basis Discussion Overall, this lease if fully realized, will provide a minimum of $102,000 in annual rent for the use of a parcel of land that would otherwise remain unused. In addition, as American Outdoor's revenue increases, the City receives a part of the revenue. This lease is not a guarantee that the digital billboard can be installed, because there are additional approvals required by various agencies, such as CalTrans, and including the. City, which are not subject to or committed to in this agreement. However, American Outdoor has reviewed those requirements and believes them to be achievable and feasible at this time.To the extent any of the permits or requirements are discretionary, the lease specifically recognizes the discretion remains with the approving entity and is not in any way pre -committed or affected by the lease agreement. The lease terms specified above are contained in the lease agreement, as well as additional terms addressing such matters as insurance, risk, indemnity, timing, etc. There are some terms that the parties are further refining that would not substantially change any of the key terms noted above. Thus, we are asking Council approve the Lease in substantially the same form and content, and allow the City Manager to make changes which do not conflict with the terms listed above. Recommendation Staff recommends approving the lease agreement in substantially the same form and content as attached and allowing the City Manager to make changes which do not conflict with the terms listed above. 143 of 483 LEASE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND AMERICAN DIGITAL OUTDOOR, L.P. APN 562 220 41 00 This Lease is made and entered into this 3rd day of April, 2012, by and between the City of National City (the "City"), a California municipal corporation, and American Digital Outdoor, L.P. ("AOA" ), a California Corporation. Recitals A. The City owns a parcel of land, identified as Assessor's Parcel Number 562 220 41 00 [the "Parcel" ], which is located adjacent to Interstate 5, a local freeway, and is further described by legal description in Exhibit "A" to this Lease. B. The location of the Parcel makes it suitable for the operation of a digital billboard which could generate additional revenue for municipal purposes. C. The City desires to lease the Parcel to an outdoor -advertising company that will install, operate and maintain a digital billboard on it. D. The City issued a Request for Qualifications and ADA responded to the City's request for qualifications for a signage program. E. ADA was found to be qualified based on extensive experience in successfully installing, operating, and maintaining digital billboards throughout the United States F. ADA desires to lease the Parcel from the City for the purpose of installing, operating, and maintaining digital billboards, and it has the requisite resources and expertise to do so successfully. G. ADA is also willing and able to comply with the conditions set forth in the National City Municipal Code currently in affect and as may be in effect by future amendment. AGREEMENT NOW, THEREFORE, with these recitals in mind, the parties agree as follows: Definitions. This section defines the terms "Business Day", "Caltrans", "Caltrans Permits", "City Permits", "Commencement Date", "Digital Billboard", "Effective Date", "Hazardous Substances", "include", "Lease Year", Message Center", "Operational", "Premises", "Sign Structure", and "Term". Other terms are defined elsewhere in this Lease. 144 of 483 (a) `Business Day" means any day the City's main offices located at 1243 National City Boulevard, National City, California, are open to the public. (b) "Caltrans" means the California Department of Transportation. (c) "Caltrans Permits" means all permits and approvals that AOA must obtain from Caltrans to install, operate and maintain the Digital Billboard in accordance with this Lease. (d) "City Permits" means all building permits, zoning amendments, and other permits, entitlements and agreements that the City, acting in its governmental capacity, must issue or approve for AOA to install, operate and maintain the Digital Billboard in accordance with this Lease. Neither this definition nor this Lease obligate the City to issue or approve any discretionary permit, or to approve any legislative act. The City retains all discretion in any and all approvals and/or legislative decisions that may be needed for AOA to operate a Digital Billboard. (e) "Commencement Date" means the first day of the first month all of the following have occurred: the City has approved the Plans (defined in Section 5(a)), and AOA has received all necessary governmental permits and approvals for the Digital Billboard, including the Caltrans Permits and the City Permits, and the sign structure and message center have been installed, is operational, and ready to accept commercial advertising. if} "Digital Billboard" means the single -sided outdoor -advertising sign that AOA will install and operate on the Premises in accordance with the criteria set forth in Exhibit "B" to this Lease. The Digital Billboard consists of a Message Center and a Sign Structure. (g) "Effective Date" means the date as of which both the City and AOA have signed this Lease, as indicated by the dates in the signature blocks below. (h) "Hazardous Substances" means any material or substance identified in Exhibit "C" to this Lease. (1) "Include" and its variants are not restrictive. For example, "includes" means "includes, but not limited to," and "including" means "including, but not limited to. 37 (j "Lease Year" means one of the consecutive 12-month periods during the Term. The first Lease Year begins when the Initial Term begins. (k) "Message Center" means the portion of the Digital Billboard that consists of a single -sided. digital (LED) display area used for general commercial advertising, with the display area measuring 14 feet high and 48 feet wide. The Message Center is more particularly described in Exhibit "B". (1) "Operational" means the Digital Billboard is capable, legally and functionally, of displaying advertising on the Message Center. Lease Agreement 2 City of National City and American Digital Outdoor, LP 145 of 483 (m) "Premises" ❑r "Parcel" means the City -owned real property referenced herein as Assessor's Parcel Number 562 220 41 00, and further described and depicted in Exhibit "A". (n) "Sign Structure" means the portion of the Digital Billboard other than the Message Center, and it includes all ancillary equipment and utilities installed on the Premises. The Sign Structure is more particularly described in Exhibit "B". (o) "Tenn" means the entire time this Lease is in effect. As specified in Section 2, it consists of the Initial Term, the Extended Term, and any period of holding over. 1. Lease of Premises. The City hereby leases the Premises to AOA, and AOA hereby leases the Premises from the City, on the terms and conditions set forth in this Lease. 2. Term of Lease. (a) Initial Term. The "Initial Term" of this Lease commences on the 1st (first) day of the 1$t (first) month when electricity is delivered to the Premises, but no later than July 1, 2012, and ends 15 years after the date the Initial Term commences. (b) Extended Term. At the end of the Initial Term, AOA. will have the right to extend this Lease for an additional five (5) years upon mutually acceptable terms and conditions, which shall be no less than those that applied during the Initial Term. To exercise its right to the Extended Term, AOA must not be in default of this Lease, must give the City a written notice of extension no earlier than 180 days and not later than 90 days before the Initial Term ends, and must have negotiated a mutually acceptable monthly rent with the City. The Extended Term begins when the Initial Term ends, and it ends five years after that date. icy Expiration of Lease and Holding Over. This Lease expires automatically at the end of the Initial Term, unless extended in accordance with Section 2(b4. If this Lease is extended, then it expires automatically at the end of the Extended Term. Any holding over after expiration will not constitute a renewal of this Lease, but will be on a month -to -month tenancy on the same terms and conditions that applied at expiration. 3. Consideration. As consideration for the rights and benefits it enjoys under this Lease, including the use and occupancy of the Premises during the Term, AOA shall do all of the following: (a) Rent. Each month during the Initial Term, AOA shall pay the City the "Monthly Rent" set forth in Schedule 1. (1) Monthly Rent is due and payable on the first day of each calendar month at the address set forth for the City in Section 1 1(a). Any installment of Monthly Rent that is not paid within 20 days after it is due and payable will increase by 5 % . (2) AOA shall maintain and make available at its Phoenix office, for the Lease Agreement 3 City of National City and American Digital Outdoor, LP 146 of 483 City's review and audit all contracts, leases, invoices and other records that are relevant to the accurate determination of Monthly Rent in accordance with Schedule 1. After the Monthly Rent for a five-year period has been determined in accordance with Schedule 1, AOA shall retain the related records for at least three (3) years. (b) Business Revenue Share. In addition to the Monthly Rent payment, AOA shall pay a business revenue share. AOA shall make this payment on the last day of the twelfth month following the Initial Term, on an annual basis in arrears, one-third (113) of the Annual Net Revenue that exceeds the annual rent, as set forth in Schedule 1. For example, if July 1, 2012 is the commencement of the Initial Term, then the business revenue share would be payable on July 31, 2013 and would cover the time period of July 1, 2012 through June 30, 2013. (c) Prepayment of Monthly Rent for Months I (One) through 60 (Sixty). AOA shall prepay the first 60 months of rent on the first day following the day the building permit from the City and the CalTrans Permit have been issued, but no later than AOA prepayment of rent shall be discounted by % for present day value, for a total amount due of $ 4. Use of Premises. (a) Condition of Premises. The City makes no representations or warranties of any kind, express or implied, written or oral, about any of the following: the physical condition of the Premises; the suitability of the Premises for AOA's anticipated use; any limitations on AOA's use of the Premises, including limitations arising from zoning laws, environmental laws, or other laws, regulations, or governmental requirements; the costs of conducting AOA's business on the Premises; or the condition of the soils or ground waters of the Premises. By taking possession ❑f the Premises, AOA accepts the Premises "as is" and acknowledges that the Premises are satisfactory for AOA's purposes. AOA has ascertained the condition of the Premises through its own independent investigation and has relied solely on that independent investigation when entering into this Lease. (b) Permitted Uses. Except as otherwise provided in Section 5(k), AOA has the exclusive right to display outdoor advertising on the Premises. The City shall not authorize any other off -site outdoor advertising on the Premises. AOA's exclusive right to conduct outdoor advertising on the Premises includes the following: (1) Installing, operating, maintaining, repairing, improving, repositioning (with the City's consent), and removing the Digital Billboard on or from the Premises when this Lease terminates. (2) All rights of ingress and egress over the Premises that AOA needs to access the Digital Billboard, including the right to extend utility service to the Digital Billboard. Lease Agreement 4 City of National City and American Digital Outdoor, LP 147 of 483 (c) Prohibited Uses. (1) Hazardous Substances. AOA shall not use, handle, store, transport, generate, release, or dispose of any Hazardous Substances on, under or about the Premises, except as follows: AOA may use Hazardous Substances that AOA needs to install, operate, maintain, repair, improve, reposition, or remove the Digital Billboard in accordance with this Lease if the City has consented in writing before the Hazardous Substances are brought on the Premises. Within 10 days after receiving the City's written request, AOA shall disclose in writing all Hazardous Substances then being used on the Premises, the purpose and duration of the use, and the manner of storage and disposal. (2) Unlawful Activities. AOA shall not use or permit the Premises to be used in any way that violates this Lease or any valid and applicable statute, ordinance, regulation, rule, or order of any federal, state or local governmental entity (including the City). AOA shall not maintain or commit, or permit the maintenance or commission of, any public or private nuisance as defined by any law applicable to the Premises on or after the Effective Date, AOA hereby waives any rights to compensation it may have if a court finds that the Digital Billboard constitutes a public or private nuisance under any valid and applicable federal, state or local law, and for that reason orders AOA to remove or modify the Digital Billboard or to limit the operation of the Message Center. (3) Encumbrances. AOA shall not encumber the Premises or any part of the Premises or the Digital Billboard or any part of the Digital Billboard for any purpose without the City's prior written consent, which the City may withhold for any reason. AOA shall keep the Premises and the Digital Billboard free of all liens and other encumbrances other than those, if any, to which the City consents. (d) Unobstructed Use. (1) The City shall not allow any landscaping or other structure to be planted or developed on the Premises, or on immediately adjoining property owned and controlled by the City, that would impair the visibility of the Digital Billboard from northbound Interstate 5. AOA shall be responsible for addressing any existing vegetation or obstruction currently located on the Premises. City makes no warranties or representations regarding the existing visibility of the potential Digital Billboard from northbound Interstate 5. (2) If AOA notifies the City in writing that an obstruction exists, and if the City authorized or actively caused the obstruction, then the City shall remove or remedy the obstruction at its own cost within 15 days after receiving the notice. Lease Agreement 5 City of National City and American Digital Outdoor, LP 148 of 483 (3) If AOA notifies the City in writing that an obstruction exists, and if the City did not authorize or actively cause the obstruction, then the City may remove or remedy the obstruction at its own cost within 15 days after receiving the notice, at its sole discretion. If the City does not remove or remedy the obstruction within the 15 days, then, at no cost to the City, and after coordinating with the appropriate department(s) of the City, AOA may remove the obstruction described in the notice. (4) AOA's exercise of its rights under this Section 4(d) are in addition to any other remedies it may have under this Lease. (5) There may be casements for ingress and egress by other public agencies or utilities. These easements shall not be considered obstructions. AOA enters into this Lease subject to and in acceptance of those easements. 5. Installation and Operation of Digital Billboard. AOA shall install and operate the Digital Billboard on the Premises in accordance with this Section 5 and consistent with Section 4, all at no cost to the City. (a) Plans and Specifications. At no cost to the City, AOA shall prepare complete plans and specifications for the Digital Billboard, working closely with the City to develop plans and specifications that are mutually acceptable (the "Plans"). AOA shall submit the Plans to the City for final approval, which the City shall not withhold unreasonably. (b) Caltrans Permits. As soon as practicable after the Effective Date, AOA shall apply to Caltrans for all Caltrans Permits, and the City shall cooperate with AOA in that effort, all at no cost to the City. At its discretion, AOA may designate the City as the permittee under the Caltrans Permits, but that designation will confer no legal rights on City to use, encumber or transfer the Caltrans Permits, except as may be necessary for the parties to benefit from the Digital Billboard during the Term. Upon termination of this Lease, the City shall relinquish any interest it may have in the Caltrans Permits and execute any documents needed to confirm that AOA is the sole owner of the Caltrans Permits. AOA shall perform all obligations under the Caltrans Permits at no cost to the City whether AOA or the City is designated as the permittee. (c) City Permits, The City shall diligently process AOA's applications for all City Permits. This Lease does not commit the City in advance to approve the City Permits; and this lease does not constrain the City's discretion, acting as a government, with respect to the City Permits specifically or to the Digital Billboard generally. The City retains all discretion in any and all approvals and/or legislative decisions which may be related to the operation of digital billboards, and nothing in this Lease shall be construed to constrain the City's discretion in this regard in any way. (d) Installation. AOA shall begin installing the Digital Billboard as soon as practicable after the Effective Date, and shall diligently pursue installation to Lease Agreement 6 City of National City and American Digital Outdoor, LP 149 of 483 completion without unnecessary interruption so that the Digital Billboard is Operational before the 180th day after the Effective Date. AOA will be excused, however, for any delays in beginning or completing installation that are caused by a Force Majeure Event, as defined in Section 1 1(e)(1). AOA shall use reasonable diligence to avoid such delays and to resume work as promptly as possible after such a delay. (e) Ownership. AOA will own the Digital Billboard during the Term. �f Security Fences. Before beginning installation of the Digital Billboard, AOA shall enclose, with a temporary security fence, the portion of the Premises AOA needs to install, operate, maintain and repair the Digital Billboard. AOA shall maintain the temporary security fence until AOA replaces it with a permanent security fence that circumscribes an area coextensive with the area the temporary fence circumscribed. AOA shall install the permanent security fence around the Digital Billboard at the beginning of the Operations Phase, and maintain that fence until the end of the Term. AOA shall install and maintain the temporary and permanent fences at no cost to the City, and shall consult with the City on each fence's location and design. Any such fencing shall not impair any existing easements over the Premises for ingress and egress by other public agencies, utilities, or entities. (g) Maintenance. At no cost to the City, AOA shall maintain the Premises and shall maintain, repair, and improve the Digital Billboard in accordance with the highest standards of the outdoor -advertising industry. AOA's maintenance obligation under this Section 5(g) includes the obligation to remove promptly any graffiti from the Premises and the Digital Billboard. AOA's obligation to improve the Digital Billboard under this Section 5(g) includes the obligation to replace the entire Message Center after ten years if the Message Center falls below prevailing industry standards at that time. The City is not obligated to maintain the Premises or to maintain or repair the Digital Billboard. If, however; AOA does not maintain the Premises, then the City may notify AOA in accordance with Section 11(a) that the City will perform the maintenance described in the notice if AOA does not do so within 10 Business Days. If AOA does not perform the needed maintenance within 10 Business Days after the notice is given, then the City may perform the maintenance described in the notice, and AOA shall reimburse the City's costs. (h) Insured Damage or Destruction. This Lease will continue in full effect if the Digital Billboard is damaged or destroyed in whole or part by any cause covered by the fire -and -casualty insurance AOA is required to maintain under Section 100a)(3), subject to the following: (1) AOA shall repair or replace the Digital Billboard at no cost to the City using the insurance proceeds AOA receives or is entitled to receive under the fire -and -casualty policy. AOA shall promptly apply for, and diligently pursue the issuance of, any permits or approvals it needs to repair or replace the Digital Billboard. Within 30 days after obtaining the necessary permits and approvals, AOA shall begin work to repair or replace the Lease Agreement ? City of National City and American Digital Outdoor, LP 150 of 483 0) Digital Billboard. AOA shall complete the work within 180 days after the work begins a.nd shall pay any costs that exceed the available insurance proceeds. (2) AOA may elect not to repair or replace the Digital Billboard if: (3) (A) the cost to repair or replace it exceeds 50% of its fair -market value immediately before it is damaged or destroyed; and (B) the damage or destruction occurs: (i) during the last two years of the Initial Term (if AOA opts not to extend this Lease under Section 2(b)); or (ii) during the last two years of the Extended Term (if AOA opts to extend this Lease under Section 3(b)). If AOA elects, under Section 5(h)(2), not to repair or replace the Digital Billboard, then AOA shall (A) (B) notify the City in writing of its election; use the insurance proceeds AOA receives for the damage or destruction to remove the Digital Billboard and restore the Premises in accordance with Section 5(1); and (C) pay to the City half of the insurance proceeds that remain after AOA has performed under Section 5(h)(3)(B), and this Lease will terminate when those proceeds are so paid. Uninsured Damage or Destruction. This Lease will continue in full effect if the Digital Billboard is damaged or destroyed in whole or part by any cause not covered by the fire -and -casualty insurance AOA is required to maintain under Section 1 O(a)(3) if the cost to repair the damage is less than or equal to twelve times the Monthly Rent in effect when the damage occurs. AOA shall repair the damage at no cost to the City as soon as is reasonably practicable. (i) Utilities. At no cost to the City, AOA shall provide and pay for all utility connections, utility equipment, and utility service required to install, operate, maintain, repair, improve, or reposition the Digital Billboard throughout the Term. AOA shall coordinate with the City and San Diego Gas and Electric ("SDG&E") for utility tie-ins and electrical power sources that ADA. may need to operate the Digital Billboard. (k) Advertising Rights. During the Term, AOA will have the exclusive right to enter into agreements for advertising on the Digital Billboard, subject to the following: (1) Operation of the Message Center. In operating the Message Center, AOA shall conform to all valid and applicable laws and regulations, including Lease Agreement 8 City of National City and American Digital Outdoor, LP 151 of 483 laws and regulations pertaining to outdoor advertising. AOA shall not display any message that in the judgment of the City Manager or the City Manager's designee: (A) is false, misleading, or deceptive; (B) promotes the sale or use of tobacco products, or medical marijuana, whether directly or indirectly; (C) depicts violence or anti -social behavior or relates to illegal activity; (D) contains "obscene matter", as that term is defined in California Penal Code section 311 at the time of the Effective Date, or promotes adult entertainment; (E) promotes or opposes a candidate for public office, or promotes or opposes a ballot measure; (F) holds a person or group of persons up to public ridicule, derision or embarrassment, or defames a person or group of persons; or (G) contains language that is obscene, vulgar, profane, or scatological, or that presents a clear -and -present danger of causing riot, disorder or other imminent threat to public safety, peace or order. (H) advertises automobile dealerships or auto malls located outside the City of National City. (I) advertises shopping malls located outside the City of National City. (J) promotes the sale or use of alcohol for more than 25% of the advertising time on the Digital Billboard or without a specific warning encouraging consumers to drink responsibly. (2) Amber Alerts and Public -Service Messages_ AOA shall make the Message Center available to Caltrans for the purpose of displaying "Amber Alert" messages in accordance with the Amber Alert Guidelines set forth in Exhibit "D" to this Lease. In addition, AOA shall make the Message Center available to Caltrans, to the City, and to other government agencies, on a space -available basis and without cost, for the purpose of displaying public-service messages (e.g., reports of commute times, drunk -driving -awareness messages, reports of serious accidents, emergency -disaster communications). Alternatively, AOA may include such public-service messages in the body of commercial advertising. As used in this Section 5(k)(2) and in Section 5(k)(3), "space -available basis" means any time when AOA has not sold out the display time on the Message Board. Lease Agreement 9 City of National City and American Digital Outdoor, LP 152 of 483 (1) (m (3) City Messages. At the request of the City Manager or the City Manager's designee, AOA shall make the Message Center available to the City, on a space -available basis, for the purpose of displaying the City's own commercial or noncommercial messages. The City's messages must meet ADA's graphics -arts standards so that the messages are "camera ready", at no cost to ADA. ADA shall duplicate (e.g., digitalize), install and display each City message for at least 20 consecutive days at no cost to the City. (4) City Sign. On each side of the Sign Structure, ADA shall install, operate, maintain, and repair a City sign that faces the same direction as a display area on the Message Center. The size and design of the City sign shall substantially comply with the criteria set forth in Exhibit "B". Removal of Digital Billboard. Within 60 days after the Term ends, whether the Term expires as scheduled or. is terminated early for any reason, ADA shall remove the Digital Billboard from the Premises and shall restore the Premises to their pre -lease condition, all at no cost to the City. Compliance with Laws; Waiver of Compensation. During the Term and while removing the Digital Billboard after the Term, in accordance with Section 5(l), ADA shall do the following at no cost to the City: comply with all valid and applicable statutes, ordinances, regulations, rules, and orders that concern the Premises or the Digital Billboard and are enacted or issued by any federal, state or local governmental entity with jurisdiction over the Premises or the Improvements (including the City) whether enacted or issued before, on or after the Effective Date. (n) Other potential sites. During the first eighteen months after the Effective Date, should the City make available a City -owned property for possible installation of a digital billboard, ADA shall have the first opportunity to enter into negotiations with the City to negotiate a possible agreement for the site. City shall retain all discretion during any such negotiations and is not under obligation to agree on terms. 6. Early Termination. (a) City's Termination Rights. Without prejudice to its other remedies at law or in equity, the City m.ay terminate this Lease, at any time and in its sole discretion, effective 30 days after the City gives ADA written notice of termination, if any of the following circumstances occurs: (1) ADA breaches its obligation to pay Monthly Rent when due and does not cure the breach within 30 days after the City serves AOA with a written notice of breach. (2) AOA breaches its obligation to perform in accordance with any material provision of this Lease other than the obligation to pay Monthly Rent and (A) does not cure the breach within 30 Business Days after the City serves Lease Agreement 10 City of National City and American Digital Outdoor, LP 153 of 483 (3) it with a written notice of breach; or, (B) if the breach cannot reasonably be cured within 30 Business Days, does not begin work on a cure within 30 Business Days after the City serves it with a written notice of breach and diligently pursue the cure to completion within 90 days after work begins. The express designation in this Lease of a provision as "material" does not imply that other provisions are not material. The Digital Billboard is not Operational by the 180th day after the Effective Date. (b) AOA 's Termination Rights. Without prejudice to its other remedies at law or in equity, including the right to seek just compensation under the laws of eminent domain as described in Section 8, AOA may terminate this Lease, at any time and in its sole discretion, effective 30 days after AOA gives the City written notice of termination, if any of the following circumstances occurs: (1) The view of the Message Center's display area from the portion of Interstate 5 adjacent to the Premises is materially obstructed, and AOA did not cause the obstruction. This Section 6(b)(1) does not apply to obstructions covered by Section 4(d). (2) AOA cannot safely use the Premises to install, operate, maintain, repair, or improve the Digital Billboard because of a non -remediable condition, and AOA did not cause the condition. (3) There is a material diversion of traffic from, or a material reduction or change in the directional flow of traffic on, the portion of Interstate 5 adjacent to the Premises, and the diversion or disruption continues uninterrupted for at least 24 consecutive months. (4) Through no fault of its own, AOA cannot obtain or maintain the governmental permits required to install, operate, maintain, repair, or improve the Digital Billboard, including the Caltrans Permits and the City Permits. (5) Use of the Message Center for its intended purpose is prevented or limited by law, or AOA is required by any court or other governmental entity, for reasons other than eminent domain, to remove the Digital Billboard from the Premises. (6) The Digital Billboard is damaged by a casualty for which AOA is not required under this Lease to carry insurance, and the cost to repair the damage exceeds twelve times the Monthly Rent in effect when the damage occurs. (e) A DPI 's .Right to Renegotiation. If any of the circumstances identified in Section 6(b) occurs, then, at its discretion and in lieu of termination, AOA may request that the City negotiate on reducing the Monthly Rent to an amount that reasonably reflect the diminished value of the Digital Billboard to AOA, and on receiving the Lease Agreement i 1 City of National City and American Digital Outdoor, LP 154 of 483 request the City shall negotiate in good faith with AOA. The City is not required, however, to agree on a reduction. (d) City's and .F DA 's Additional Termination Rights. Without prejudice to their other remedies at law or in equity, either party may terminate this lease if the other party (or, for AOA, its parent company) (1) has an order for relief entered with respect to it, commences a voluntary case, or has an involuntary case filed against it under any applicable bankruptcy, insolvency, or other similar law then in effect, and the order ❑r case is not stayed, withdrawn, or settled within 60 days after it is entered, commenced, or filed (11 U.S.C. § 365(e)(2)(A), as amended, or any successor statute); or (2) files for reorganization, becomes insolvent, or has a receiver or other officer with similar powers appointed for its affairs in any court with jurisdiction, whether or not with its consent (unless dismissed, bonded or discharged within 60 days after appointment). 7. Taxes. AOA is responsible for and shall pay or otherwise discharge, without abatement or deduction, all taxes levied on, or related to, AOA's outdoor -advertising activities on the Premises. AOA recognizes and understands that this Lease may create a possessory interest subject to property taxation and that AOA may be subject to the payment of property taxes levied on such interest. AOA further agrees to pay any and all property taxes, if any, assessed during the term of this Lease pursuant to Sections 107 and 107.1 of the Revenue and Taxation Code against AOA's possessory interest in the lease premises. This obligation includes payment of any (a) sales or similar tax on ACA's sale of advertising space on the Digital Billboard; (b) possessory interest tax related to this Lease or to AOA's possession or use of the Premises; and (c) real property tax allocated to the Digital Billboard and personal property tax levied on AOA's personal property on the Premises. 8. Eminent Doman. (a) Definitions. The following definitions apply to this Section 8: (1) "Condemning Entity" means any entity that by law may exercise the power of eminent domain to acquire possession of, and title to, any of the following: the Digital Billboard, the entire Premises, or an Essential Part of the Premises. (2) "Essential Part of the Premises" means any portion of the Premises that is reasonably necessary for installing, operating, maintaining, repairing, or improving the Digital Billboard in accordance with this Lease. Lease Agreement 12 City of National City and American Digital Outdoor, LP 155 of 483 (b) Termination Events. This lease will terminate if a Condemning Entity acquires the Digital Billboard, the entire Premises, or an Essential Part of the Premises— (e) (1) by using the power of eminent domain; or (2) through negotiations under the threat of using the power of eminent domain. Termination Date; Rent Refund. Termination under this Section 8 will occur on the date the Condemning Entity obtains possession of, or title to, the Digital Billboard, the entire Premises, or the Essential Part of the Premises, whichever occurs first. Within 15 Business Days after the termination date, the City shall refund to AOA any pre -paid Monthly Rent for the unexpired portion of the Term; and (d) Compensation. If termination occurs under this Section 8, then AOA and the City may each independently seek to recover from the Condemning Entity all compensation and other remedies provided by law for the interests taken from them. But the City may not seek or recover compensation for AOA's lost interests, and AOA may not seek or recover compensation for the City's lost interests. 9. Indemnification. (a) Definitions. The following definitions apply to this Section 9: (1) `Person" is to be interpreted broadly and includes AOA and AOA's directors, officers, employees, contractors, and agents; and, includes the City and the City's elected officials, officers, employees, contractors, and agents. (2) "Liabilities" means all liabilities, claims, demands, damages, and costs (including reasonable attorneys' fees and litigation costs through final resolution on appeal) that arise directly or indirectly from ACA's possession or use of the Premises. (3) "Occurrence" means (A) the death of, or injury to, any Person; and (B) damage to, or destruction of, any real property, personal property (including intellectual property), or the environment (broadly interpreted to include the air, soil, soil vapor, surface water, groundwater, flora, and fauna on or about the Premises). (4) "Secured Area" means the portion of the Premises enclosed by the permanent security fence that AOA erects around the Digital Billboard in accordance with Section 5(f). (b) General Indemnity. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold the City and the City's property (including the Premises) harmless from and against all Liabilities that arise Lease Agreement 13 City of National City and American Digital Outdoor, LP 156 of 483 directly or indirectly from AOA's possession or use of the Premises. AOA is obligated under this Section 9(b) even if the City or the City's elected officials, officers, employees, contractors, or agents reviewed, accepted, or approved the work, materials, or activities from which the Liabilities arise. But AOA is not obligated under this Section 9(b) to the extent the Liabilities are caused by the sole active negligence or willful misconduct of the City or the City's elected officials, officers, employees, contractors, or agents. AOA's obligation under this Section 9(b) includes Liabilities arising from any of the following: (c) (1) Any Occurrence on the Premises or outside the Secured Area, but only t❑ the extent caused by AOA's acts or omissions. (2) Any Occurrence inside the Secured Area. (3) Any Occurrence that is in any way connected with any of AOA's personal property on the Premises. (4) Any Occurrence caused or allegedly caused by (A) any condition of the Premises created by AOA or by any Person ❑n the Premises with AOA' s permission; or (B) some act or omission on the Premises by AOA or by any Person on the Premises with AOA's permission. (5) Any Occurrence caused by, or related in any way to, work or activities performed on the Premises or materials furnished to the Premises at the request of AOA or any person or entity acting for AOA, or with AOA's permission. (6) Any Occurrence that is caused by, or related in any way to, a verbal or nonverbal display on the Message Center. (7) AOA's failure to perform any provision of this Lease, to comply with any requirement of law applicable to AOA, or to fulfill any requirement imposed by any governmental entity (including the City when acting as a government) on AOA or on AOA's use of the Premises. Hazardous Substances. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold harmless the City, the City's elected officials, officers, employees, and agents, and the City's property (including the Premises) from and against all Liabilities that arise directly or indirectly from either of the following: (1) The possession, use, generation, transportation, release, threatened release, handling, storage, or disposal by AOA or AOA's contractors of any Hazardous Substance on or under the Premises during the Term or during AOA's removal of the Digital Billboard in accordance with Section 5(1). (2) The possession, use, generation, transportation, release, threatened release, handling, storage, or disposal by anyone other than the City or the City's • • • Lease Agreement 14 City of National City and American Digital Outdoor, LP 157 of 483 elected officials, officers, employees, contractors, or agents of any Hazardous Substance on or under the Secured Area during the Term or during AOA's removal of the Digital Billboard in accordance with Section 5(1). AOA is not obligated under this Section 9(c}(2) for any Hazardous Substance that existed on or under the Premises on or before the Effective Date unless AOA's intentional, negligent or willful misconduct causes or exacerbates a release of the Hazardous Substance. (d) Legal Challenges. AOA shall indemnify, defend (with attorneys reasonably acceptable to the City), protect, and hold harmless the City and the City's elected officials, officers, and employees in any litigation brought to challenge the validity of this Lease, the validity of the City Permits or the Caltrans Permits, or the validity of the City ordinances that authorize the installation and operation of the Digital Billboard on the Premises. AOA's obligation to indemnify under this Section 9(d) includes liability for attorneys' fees awarded to a party who successfully challenges the validity of this Lease, of the City Permits or the Caltrans Permits, or of any authorizing ordinance. (e) Survival. AOA's obligations under this Section 9 will survive this Lease. 10. Insurance. (a) Types of Policies. During the Term and during ACA's removal of the Digital Billboard in accordance with Section 5(1), at no cost to the City, AOA shall procure and maintain the following insurance policies covering AOA's possession and use of the Premises: (I) A policy of comprehensive general -Liability insurance providing coverage at least as broad as that provided by ISO Form CG 0001. This policy must (A) be issued on an occurrence basis; (B) include coverage for premises, operations, products and completed operations, advertising injury, and contractual liability; (C) have a combined single limit of at least $2,000,000 for each occurrence; and (D) include a fire legal -liability limit of $50,000 for each occurrence. (2) A policy of automobile liability insurance providing coverage at least as broad as that provided by ISO Form CA 0001. This policy must (A) have a combined single limit of at least $1,000,000 for each occurrence; and (B) cover owned, non -owned, and hired vehicles. (3) A policy of fire and casualty insurance that insures the Digital Billboard for its full replacement value against damage or destruction by fire or by any of the perils commonly covered under the standard extended coverage endorsement to fire insurance policies issued on real property in San Diego County. In addition, .during installation of the Digital Billboard, the policy must include coverage for course of construction, vandalism and malicious mischief, and must insure the Digital Billboard and all materials delivered to the Premises for their full insurable value. All insurance Lease Agreement 15 City of National City and American Digital Outdoor, LP 158 of 483 proceeds that become payable under this policy while this Lease is in effect will be paid to AOA in trust and applied by AOA to the cost of repairing and restoring the Digital Billboard as required by, and except as otherwise provided in, Section 5(h). (4) A policy of workers compensation insurance with limits at least equal to those required by California law, and including employer liability insurance with a limit of at least $1,000,000. This policy must include a waiver of subrogation against the City. As an alternative to this policy, and subject to approval by the City's Risk Management Department, AOA may provide the City with a copy of AOA's Certificate of Consent to Self Insure from the California Department of Industrial Relations and a certificate showing AOA's excess --insurance limits and self -insured retentions. (b) Insurer Qualifications. Each policy must be issued by an insurer the California Department of Insurance has authorized to transact business in California in the relevant line of insurance, and the insurer must have a rating of at least "A" by A.M. Best Company or a rating the City's Risk Management Department determines to be substantially equivalent. (c) Certificates of Insurance and Endorsements. Within 10 days after the Effective Date, and afterward upon request, AOA shall provide the City with certificates of insurance, signed by authorized representatives of the insurers, and with original endorsements, confirming that AOA has procured and is maintaining the insurance policies required by this Section 10. AOA shall also provide the City a copy of all endorsements. (d) Notice. Each of the policies must obligate the insurer to give the City at least 30 days' advance written notice before the policy is cancelled or materially changed. (e) Other Requirements. The general liability and automobile liability policies must each (1) name the City and the City's elected officials, officers, employees, and agents as additional insureds; (2) provide that AOA's insurance coverage is primary insurance with respect to the City and the City's elected officials, officers, employees, and agents to the extent they are additional insureds; (3) provide that AOA's insurance applies separately to each insured against whom a claim is made or a suit brought, except with respect to the applicable policy limits; and (4) provide that the City's insurance and self-insurance are in excess of AOA's insurance and will not contribute with it. Lease Agreement 16 City of National City and American Digital Outdoor, LP 159 of 483 (f) (g) Quinquennial Review. The City may revise these insurance requirements every five years if the City reasonably determines that revision is needed to conform the policy terms, conditions and limits with then -current insurance industry standards for structures and real property comparable to the Digital Billboard and the Premises. A revision wilt take effect 30 days after the City gives AOA notice in accordance with Section 11(a). No Limit on Indemnification. Nothing in this Section 11 limits ACA's obligations under Section 9. 11. Miscellaneous. (a) Notices. Any notice or other communication under this Lease must be in writing and will be considered properly given and effective only when mailed or delivered in the manner provided by this Section 11(a) to the persons identified below. A mailed notice or other communication will be effective or will be considered to have been given on the third day after it is deposited in the United States Mail (certified mail and return receipt requested), addressed as set forth below, with postage prepaid. A notice or other communication sent in any other manner will be effective or will be considered properly given when actually delivered. A party may change its address for these purposes by giving written notice of the change to the other party in the manner provided in this Section 11(a). If to the City: If to AOA: City Manager City of National City 1243 National City Boulevard National City, CA 91950-4301 American Outdoor Advertising 1702 East Highland Avenue, Suite 304 Phoenix, AZ 58016-4666 (b) Assignments and Subleases. A party may not assign or otherwise transfer this Lease or any interest in it, and this Lease is not assignable by operation of law, without the other party's prior written consent, which the other party shall not withhold, delay or condition unreasonably. An assignment or transfer of this Lease does not occur, for purposes of this Section 11(b), if AOA merges with another company, reorganizes its stock, or undergoes a similar corporate restructuring, or if AOA sells any of its assets or stock. AOA may not sublease the Premises or any part of the Premises, or the Digital Billboard or any part of the Digital Billboard, without the City's prior written consent, which the City may withhold or condition in its sole discretion. An assignment, transfer or sublease made contrary to this Section 11(b) is void. (c) Successors and Assigns. This Lease binds and inures to the benefit of the successors and assigns of the parties. This Section 11(c) does not constitute the City's consent to any assignment of this Lease or any interest in the Lease, or to Lease Agreement 17 City of National City and American Digital Outdoor, LP 160 of 483 any sublease of the Premises or any part of the Premises, or to any sublease of the Digital Billboard or any part of the Digital Billboard. (d) The City's Right to Enter and Inspect the Premises. The City and the City's elected officials, officers, employees, and agents may enter upon and inspect the Premises at any time to determine AOA's compliance with this Lease. (e) Force Majeure. (1) "Force Majeure Event" means a cause of delay that is not the fault of the party who is required to perform under this Lease and is beyond that party's reasonable control, including the elements (including floods, earthquakes, windstorms, and unusually severe weather), fire, energy shortages or rationing, riots, acts of terrorism, war or war -defense conditions, acts of any public enemy, epidemics, the actions or inactions of any governmental entity (excluding the City) or that entity's agents, litigation, labor shortages (including shortages caused by strikes or walkouts), and materials shortages. (2) Except as otherwise expressly provided in this Lease, if the performance of any act required by this Lease to be performed by either the City or AOA is prevented or delayed because of a Force Majeure Event, then the time for performance will be extended for a period equivalent to the period of delay, and performance of the act during the period of delay will be excused. (g) (3) This Section 11(e) does not excuse (A) AOA's obligation to pay Monthly Rent when due and payable; or (B) either party's obligation to perform an act when performance is rendered difficult or impossible solely because of that party's financial condition. Waiver of Breach. A party's failure to insist on strict performance of this Lease or to exercise any right or rern.edy upon the other party's breach of this Lease will not constitute a waiver of the performance, right or remedy. A party's waiver of the other party's breach of any provision in this Lease will not constitute a continuing waiver or a waiver of any subsequent breach of the same or any other provision. A waiver is binding only if set forth in writing and signed by the waiving party. Relationship o f the Parties. This Lease does not create any relationship or association between the City and AOA other than that of landlord'and tenant. For example, and without limiting the previous sentence, this Lease does not create between the City and AOA the relationship of principal and agent, nor does it create a partnership or joint venture. (h) Attorney's Fees. The party prevailing in any litigation concerning this Lease, the Premises, or any improvements to the Premises (including the Digital Billboard) Lease Agreement 18 City of National City and American Digital Outdoor, LP 161 of 483 will be entitled to an award by the court of reasonable attorneys' fees and litigation costs through final resolution on appeal in addition to any other relief that may be granted in the litigation, If the City is the prevailing party, then this Section 11(h) will apply whether the City is represented in the litigation by the Office of the City Attorney or by outside counsel. (i) Severability. If a court with jurisdiction holds any nonmaterial provision of this Lease to be invalid, void or unenforceable, then the remaining provisions will remain in full force. (j} Counterparts . The parties may execute this Lease in counterparts, each of which will be considered an original, but all of which will constitute the same lease. (k) Memorandum of Lease. Either the City or AOA may record this Lease or a memorandum thereof with the San Diego County Cleric/Recorder. (I) Further Assurances. Each party shall execute all additional documents or instruments, and take all necessary action that either party reasonably considers necessary to carry out the proper purposes of this Lease. (m) Time of Essence. Time is of the essence of this Lease. (n) Interpretation. This Lease is to be interpreted and applied in accordance with California law without regard to conflict of laws principles, except that the rule of interpretation in California Civil Code section 1654 will not apply. Schedules 1 and 2, and Exhibits A, B, C, D, E, and F are part of this Lease. (0) (p) Construction. The parties acknowledge and agree that (i0 each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such patty's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. Integration and Modification. This Lease sets forth the parties' entire understanding regarding the matters addressed. It supersedes all prior or contemporaneous agreements, representations and negotiations (written, oral, express, or implied) and may be modified only by another written agreement signed by both parties. Lease Agreement 19 City of National City and American Digital Outdoor, LP 162 of 483 IN WITNESS WHEREOF, the parties hereto have executed this Lease on the date and year first above written. CITY OF NATIONAL CITY AMERICAN DIGITAL OUTDOOR, LP By: Ron Morrison, Mayor Tom LeClair APPROVED AS TO FORM: Claudia Gacitua Silva City Attorney Lease Agreement 20 City of National City and American Digital Outdoor, LP 163 of 483 Schedule 1 The following definitions apply in this Schedule 1: "Gross Revenue" means all revenue AOA actually derives from the Digital Billboard, including revenue from the display of messages and revenue from non -advertising uses of the Digital Billboard, such as any rental AOA receives from a telecommunications company that uses the Digital Billboard as a cell site or cell tower. This reference to a cell site tower does not confer any right to such use, but is stated by way of example only. "Annual Net Revenue" means the difference between the Gross Revenue that AOA actually receives in a lease year and any commissions or fees that AOA actually pays to a bona fide independent advertising agency (i.e., an agency not owned or co -owned or controlled or otherwise affiliated with AOA) in connection with messages displayed on the Digital Billboard. The amount of such a commission or fee may not exceed 16% of the revenue to which it relates. • AOA shall pay Monthly Rent (as described in Section 3.a.) as follows: a. Monthly Rent for months 1 through 60: The Annual Rent total shall be $102,000 (One Hundred Two Thousand Dollars) per year, paid monthly in the amount of $8,500 (Eight Thousand Five Hundred Dollars). $8,500 is the Base Rent. b. The first 60 (Sixty) months shall be paid in advance, as set forth in Section 3. AOA shall pay Business Revenue Sharing (as referenced in Section 3), in addition to Monthly Rent, as follows: AOA shall pay one-third (1/3) of that portion of the Annual Net Revenue that exceeds $102,000 per year. This 1/3 shall be calculated on an annual basis in arrears. By way of example, if Annual Net Revenue is $120,000 in a year, then the Business Revenue Sharing would be calculated as follows: $120,000 (Annual Net Revenue "ANR") - $102,000 (Annual Rent "AR") = $18,000 which is then divided by 3 for a Business Revenue Sharing ("BRS") payable in the amount of $6,000. The formula would then be as follows: (ANR-AR) 3 = BRS 164 of 483 Exhibit A (Legal Description) 165 of 483 Exhibit B (Description of Message Center, Digital Billboard, and Sign Structure) 166 of 483 Exhibit C (List of Hazardous Substances) 167 of 483 RESOLUTION NO. 2012 — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY AND AMERICAN DIGITAL OUTDOOR, LP, ALSO KNOWN AS AMERICAN OUTDOOR ADVERTISING, FOR LAND AT THE END OF THE 30TH STREET CUL-DE-SAC (APN 562 220 41 00) AS A SITE FOR THE INSTALLATION AND MAINTENANCE OF DIGITAL OUTDOOR SIGNAGE, AND AUTHORIZING THE CITY MANAGER TO MAKE CHANGES TO THE LEASE THAT DO NOT CONFLICT WITH THE TERMS WHEREAS, as a result of the RFQ process, the City has determined that American Digital Outdoor, LP, also known as American Outdoor Advertising, is qualified by experience and ability to install and operate a digital billboard, and American Digital Outdoor is willing to lease land from the City and install and maintain digital outdoor signage on the site; and WHEREAS, the City owns a parcel of land that is located between the end of the 30th Street cul-de-sac and Interstate 5, which is a vacant parcel (APN 562 220 41 00); and WHEREAS, this -Lease is not a guarantee that the digital billboard can be installed because there are additional approvals required by various agencies that are not subject to or committed to in this Lease Agreement; an.d WHEREAS, to the extent any of the permits or requirements are discretionary, the Lease Agreement specifically recognizes the discretion remains with the approving entity, and is not in any way pre -committed or affected by the Lease Agreement; and WHEREAS, a summary of the terms and conditions of the Lease are as follows: • The term is 15 years, with an option for an additional 5 years; • The base monthly rent is $8,500 per month for a single -sided digital billboard facing traffic traveling northbound on Interstate 5; • American Outdoor is responsible for pursuing any and all needed permits with local and state agencies; • American Outdoor is bearing all costs of installation and operation of the digital billboard. If for whatever reason appropriate permits cannot be obtained which is not the fault of American Outdoor, then the lease will not move forward and would terminate; • The City receives one-third of the earned revenue in excess of the annual rent; • 5 year prepayment (discounted for present day value) of monthly rent will be a minimum of $408,000. • The following types of advertisement are not allowed: a Dealerships or auto malls outside of NC o Shopping malls outside of NC o Opposing or promoting a candidate for office or a ballot measure 168 of 483 Resolution No. 2012 -- April 3, 20112 Page Two o Obscene/promoting adult entertainment o Tobacco or medical marijuana o Alcohol unless there is a specific warning to encourage consumers to drink responsibly o Depicting violence or anti -social behavior or illegal activity o Defaming, embarrassing, public ridicule of a person or group • City announcements on a space -available basis; and WHEREAS, this lease, if fully realized, will provide a minimum of $102,000 in annual rent for the use of a parcel of land that would otherwise remain unused. In addition, as American Outdoor's revenue increases, the City receives a part of the revenue. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a Lease Agreement between the City of National City and American Digital Outdoor, LP, for land at the end of the 30th Street cul- de-sac (APN 562 220 41 00) as a site for the installation and maintenance of digital outdoor signage in substantially the same form and content. Said Lease Agreement is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to make changes to the Lease prior to execution that do not conflict with the key terms of the Lease, and maintains the Lease in substantially the same form and content. PASSED and ADOPTED this 3rd day of April, 2012. Ron Morrison, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Claudia Gacitua Silva, City Attorney i • 169 of 483 cortioniergill April 9, 2012 Mr. Tom LeClair American Digital Outdoor 1702 E. Highland #304 Phoenix, AZ 85016 Dear Mr. LeClair, OFFICE OF THE CITY CLERK 1243 National City Blvd. National City, California 91950 Michael R. Dalla, CMC - City Clerk 619-336-4228 phone / 619-336-4229 fax On April 3rd, 2012, Resolution No. 2012-83 was passed and adopted by the City Council of the City of National City, authorizing execution of a Lease Agreement with American Digital outdoor. We are enclosing for your records a certified copy of the above Resolution and a fully executed original Lease Agreement. Sincerely, Michael R. Dalla, CMC City Clerk Enclosures cc: Office of the City Manager 170 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City approving the Second Amendment to the Agreement with Man K9, Inc. (Police) Please scroll down to view the backup material. 171 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City approving the Second Amendment to the Agreement with Man K9, Inc. (Police) PREPARED BY: Alejandro Hernandez. Captain DEPARTMENT: Police PHONE: (619)336-4519 APPROVED 'ED BY: EXPLANATION: Man K9, Inc. has provided the National City Police Department police service P. . .T. certified canine training, basic course/academy training and weekly maintenance training in patrol work for police service dogs (K9's) and their handlers for the past 21 years. Staff proposes amendment of the existing agreement with Man K9. Please see attached staff report for additional details. 3 FINANCIAL STATEMENT: ACCOUNT NO. N/A ENVIRONMENTAL_ REVIEW: ORDINANCE: INTRODUCTION APPROVED: FINANCE APPROVED: MIS FINAL ADOPTION STAFF I ECON1MENDATION: Adopt the resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: A. Staff Report B. Resolution C. Proposed Second Amendment D. First Amendment E. Agreement with Man K-9 Inc. 172 of 483 CALIFORNIA NATIONAL CITY s a : Al INCORPORATED DATE: December 7, 2021 TO: Brad Raulston, City Manager FROM: Police Department SUBJECT: STAFF REPORT: CITY OF NATIONAL CITY INDEMNIFICATION FOR MAN K9 INC. SYNOPSIS Staff recommends the City Council approve the attached Second Amendment to the Agreement with Man K-9, Inc. The Second Amendment would provide indemnification for the contractor, Man K9, Inc., where the City will release, indemnify, and agree to hold Man-K9, Inc. harmless from any and all manner of damages, claims, loss, liabilities, and cost of expenses, causes of actions or suits, whatsoever in law or equity arising out of or related to the services provided by Man K9, Inc. All other terms of the agreement would remain unchanged. BACKGROUND Man K9, Inc. has provided the National City Police Department California Peace Officer Standards and Training (P.O.S.T.) certified canine training, basic course/academy training and weekly maintenance training in patrol work for police service dogs (K9's) and their handlers for the past 21 years. The City of National City is currently under a contract agreement with Man K9, Inc. for such services. The dates of the current contract agreement are November 11, 2020 — June 3o, 2022. Manuel Villanueva, the owner and operator, has requested the Second Amendment to the agreement be signed by all client cities of Man K9 to continue to provide services. Mr. Villanueva will not provide services through Man K9 if the amendment is not approved. ANALYSIS Man-K9, Inc. is an industry leader in police service dog training. Mr. Villanueva, the training director, is one of the most sought after dog trainers in the United States. Mr. Villanueva has over 40 years of experience in this field. Most of the police agencies in San Diego County utilize Man K9 Inc. for their weekly K9 Unit maintenance training requirements, with the exception of the City of San Diego Police Department and the San Diego Sheriffs Office which have their own in- house K9 training units due to their size. The following police departments have already agreed to the amendment waiving indemnification: Chula Vista Police Department, Oceanside Police Department, Carlsbad Police Department, Riverside Police Department, Calexico Police Department, and Huntington Beach Police Department. 1 173 of 483 The National City Police Department currently has (3) canine teams. The National City Police Department does not have an officer/sergeant qualified to provide any K9 maintenance training. ManK9 is the only viable option for local police department's canine teams to receive POST - certified canine instruction and required weekly training maintenance. INSURANCE REQUIREMENTS The City Risk Manager has reviewed the insurance documents and approved as to form. RECOMMENDATION Staff recommends approval of the amendment to authorize full indemnification of Man-K9, Inc. as outlined in the exhibit. Prepared by: Alejandro Hernandez, Captain National City Police Department 1200 National City Boulevard, National City, CA 91950 2 174 of 483 SECOND AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND MAN K9, INC. THIS SECOND AMENDMENT TO THE AGREEMENT is entered into this 7th day of December, 2021, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and MAN K9, INC. (the "CONTRACOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on November 11 th, 2020, ("the Agreement"), wherein the CONTRACTOR agreed to provide a police service P.O.S.T. certified canine, basic course/academy training and weekly maintenance training in patrol work for police service dogs (K9's) and their handlers. WHEREAS, the CITY and the CONTRACTOR entered into a First Amendment to the Agreement on June 30, 2021 ("the First Amendment"), wherein the parties agreed to amend the Agreement by exercising the first of the three allowable one-year options to extend the term of the Agreement to June 30, 2022. WHEREAS, the parties desire to further amend the Agreement by deleting the language provided in section "15. Indemnification and Hold Harmless" and replacing it with the following language: Purchaser expressly understands that Seller makes no representations or warranties as to the health, safety, and/or fitness of the dog for the purpose and/or intent for which it is purchased. Purchaser acknowledges and agrees that owning any animal, including but not limited to the dog, has inherent risks, including but not limited to the risk of dog bites and/or attacks to Purchaser and others. As part of this contract, and not by way of limitation, Purchaser absolutely and forever waives and relinquishes all of his/hers/its rights under Section 1542 of the Civil Code of the State of California to any party receiving a release from him/her/it. That Section reads: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. 175 of 483 In connection with such waiver and relinquishment, Purchaser acknowledges that it is aware that he may later discover facts in addition to or different from those which it now knows or believes to be true with respect to the subject matter of this Agreement, but that it is their intention hereby fully, finally and forever, to settle and release all released matters, known or unknown, suspected or unsuspected, which now exist, may exist or previously existed between them and the party granting the release. In furtherance of such intention, the releases given here shall be in, and shall remain in, effect as full and complete releases, notwithstanding the discovery or existence of any such additional or different facts. Purchaser acknowledges and understands that there are certain risks involved in pet training, boarding, and care. You release, indemnify, and agree to hold Seller harmless from any and all manner of damages, claims, loss, liabilities, costs of expenses, causes of actions or suits, whatsoever in law or equity (including, without limitation, attorney's fees and related costs) arising out of or related to the services provided by Seller. Purchaser expressly understands and agrees that Seller and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors shall not be liable to you for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to: damages for personal injury to you and/or a third party resulting from (i) any and all actions and omissions during the dog training, whether on Seller's property or otherwise; (ii) any attacks and/or dog bites by the dog named above and subject to this contract OR any dog present at the dog training session; (iii) illness and/or injury to your dog caused by or related to any other animal present at the training. Purchaser further agrees to indemnify and hold Seller and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors (including but not limited to the owners and/or lessors of property where the training takes place) harmless from any and all actions made by any third party related to or arising from this contract, including but not limited to actions brought as a result of any dog bite and/or attack by the dog named above and subject to this contract. Purchaser expressly agrees that as part of this indemnity it will be responsible for any and all court costs, including but not limited to reasonable attorneys' fees for an attorney of Seller's choice, filing fees and additional costs. Seller shall not be responsible for incidents occurring with regards to the dog(s) while they are in the sole custody of the officer(s). Purchaser agrees to indemnify Seller for any claims for damages that arise while the dog(s) are in the sole custody of the officer(s) and the claim for damages arises out of the sole negligence or willful misconduct of Purchaser Seller may provide Purchaser with certain equipment, including but not limited to: leather leash, choke chain, leather collar. Seller makes absolutely no representations regarding the condition and merchantability of any such items and Purchaser agrees to release, indemnify, and hold Seller harmless from any and all 2 176 of 483 manner of damages, claims, loss, liabilities, costs of expenses, causes of actions or suits, whatsoever in law or equity (including, without limitation, attorney's fees and related costs) arising out of or related to the failure and/or defectiveness of any such equipment, including but not limited to any and all actions, including dog bites and/or attacks, by the dog subject to this Contract, and involving the failure and/or defectiveness of any such equipment. Purchaser expressly agrees that Seller has the right to refuse to train any dog purchased from another vendor, due to inadequate temperament. Purchaser expressly agrees that Seller will conduct all Basic Handler Courses in Patrol/Narcotic Detection/Tracking and Decoy work for Purchaser. Purchaser expressly understands there is no express or implied warranty of merchantability related to products or services purchased or provided pursuant to this contract. If applicable, Purchaser agrees to provide Seller with a complete copy of its written policy on the use of police/security dogs. Seller and Purchaser expressly represent that Seller has no authority or discretion to create or modify Purchaser's policy on the use of police/security dogs. Under no circumstances shall Seller be deemed a policy -maker for Purchaser. Under no circumstances shall Seller be liable for any use of the dog, whether 1) in accordance with or contrary to any purpose stated in Purchaser's written policy; or 2) during the ordinary course of Purchaser's business or otherwise. Purchaser acknowledges that any of its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors that take part in the training pursuant to this contract shall participate pursuant to the ordinary course of Purchaser's business, if any, and be covered by appropriate employee insurance(Workers' Compensation Insurance). Purchaser further expressly understands and agrees with the following, which is an integral part of the contract: i. MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, do not teach you, your officers, employees, agents, or partners, any classes related to the USE OF FORCE and do not dictate policy in the USE OF FORCE exercised by you, your officers, employees, agents, or partners. ii. MAN-K9 and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, only teach dogs to perform according to your policies and/or procedures. 3 177 of 483 iii. You expressly warrant and represent that MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva are not policy - makers for you and/or your department or Agency. iv. MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, do not teach, recommend, advise or dictate when you, your officers, employees, agents, or partners should deploy the dog(s) in actual police/security/patrol work. v. You expressly warrant and represent that any dog trained pursuant to this Contract, by MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva will be used only in accordance with the training provided and only for the purposes stated in Your department or agency's written policy. AGREEMENT NOW, THEREFORE, the parties hereto agree that: 1. The Agreement entered into on November 11, 2020, is amended by deleting the language provided in section "15. Indemnification and Hold Harmless" and replacing it with the following language: Purchaser expressly understands that Seller makes no representations or warranties as to the health, safety, and/or fitness of the dog for the purpose and/or intent for which it is purchased. Purchaser acknowledges and agrees that owning any animal, including but not limited to the dog, has inherent risks, including but not limited to the risk of dog bites and/or attacks to Purchaser and others. As part of this contract, and not by way of limitation, Purchaser absolutely and forever waives and relinquishes all of his/hers/its rights under Section 1542 of the Civil Code of the State of California to any party receiving a release from him/her/it. That Section reads: A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR. 4 178 of 483 In connection with such waiver and relinquishment, Purchaser acknowledges that it is aware that he may later discover facts in addition to or different from those which it now knows or believes to be true with respect to the subject matter of this Agreement, but that it is their intention hereby fully, finally and forever, to settle and release all released matters, known or unknown, suspected or unsuspected, which now exist, may exist or previously existed between them and the party granting the release. In furtherance of such intention, the releases given here shall be in, and shall remain in, effect as full and complete releases, notwithstanding the discovery or existence of any such additional or different facts. Purchaser acknowledges and understands that there are certain risks involved in pet training, boarding, and care. You release, indemnify, and agree to hold Seller harmless from any and all manner of damages, claims, loss, liabilities, costs of expenses, causes of actions or suits, whatsoever in law or equity (including, without limitation, attorney's fees and related costs) arising out of or related to the services provided by Seller. Purchaser expressly understands and agrees that Seller and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors shall not be liable to you for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to: damages for personal injury to you and/or a third party resulting from (i) any and all actions and omissions during the dog training, whether on Seller's property or otherwise; (ii) any attacks and/or dog bites by the dog named above and subject to this contract OR any dog present at the dog training session; (iii) illness and/or injury to your dog caused by or related to any other animal present at the training. Purchaser further agrees to indemnify and hold Seller and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors (including but not limited to the owners and/or lessors of property where the training takes place) harmless from any and all actions made by any third party related to or arising from this contract, including but not limited to actions brought as a result of any dog bite and/or attack by the dog named above and subject to this contract. Purchaser expressly agrees that as part of this indemnity it will be responsible for any and all court costs, including but not limited to reasonable attorneys' fees for an attorney of Seller's choice, filing fees and additional costs. Seller shall not be responsible for incidents occurring with regards to the dog(s) while they are in the sole custody of the officer(s). Purchaser agrees to indemnify Seller for any claims for damages that arise while the dog(s) are in the sole custody of the officer(s) and the claim for damages arises out of the sole negligence or willful misconduct of Purchaser Seller may provide Purchaser with certain equipment, including but not limited to: leather leash, choke chain, leather collar. Seller makes absolutely no representations regarding the condition and merchantability of any such items and Purchaser agrees to release, indemnify, and hold Seller harmless from any and all 5 179 of 483 manner of damages, claims, loss, liabilities, costs of expenses, causes of actions or suits, whatsoever in law or equity (including, without limitation, attorney's fees and related costs) arising out of or related to the failure and/or defectiveness of any such equipment, including but not limited to any and all actions, including dog bites and/or attacks, by the dog subject to this Contract, and involving the failure and/or defectiveness of any such equipment. Purchaser expressly agrees that Seller has the right to refuse to train any dog purchased from another vendor, due to inadequate temperament. Purchaser expressly agrees that Seller will conduct all Basic Handler Courses in Patrol/Narcotic Detection/Tracking and Decoy work for Purchaser. Purchaser expressly understands there is no express or implied warranty of merchantability related to products or services purchased or provided pursuant to this contract. If applicable, Purchaser agrees to provide Seller with a complete copy of its written policy on the use of police/security dogs. Seller and Purchaser expressly represent that Seller has no authority or discretion to create or modify Purchaser's policy on the use of police/security dogs. Under no circumstances shall Seller be deemed a policy -maker for Purchaser. Under no circumstances shall Seller be liable for any use of the dog, whether 1) in accordance with or contrary to any purpose stated in Purchaser's written policy; or 2) during the ordinary course of Purchaser's business or otherwise. Purchaser acknowledges that any of its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors that take part in the training pursuant to this contract shall participate pursuant to the ordinary course of Purchaser's business, if any, and be covered by appropriate employee insurance(Workers' Compensation Insurance). Purchaser further expressly understands and agrees with the following, which is an integral part of the contract: i. MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, do not teach you, your officers, employees, agents, or partners, any classes related to the USE OF FORCE and do not dictate policy in the USE OF FORCE exercised by you, your officers, employees, agents, or partners. ii. MAN-K9 and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, only teach dogs to perform according to your policies and/or procedures. 6 180 of 483 iii. You expressly warrant and represent that MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva are not policy - makers for you and/or your department or Agency. iv. MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva, do not teach, recommend, advise or dictate when you, your officers, employees, agents, or partners should deploy the dog(s) in actual police/security/patrol work. v. You expressly warrant and represent that any dog trained pursuant to this Contract, by MAN-K9 INC. and its subsidiaries, affiliates, officers, employees, agents, partners and/or licensors, including but not limited to Manuel Villanueva will be used only in accordance with the training provided and only for the purposes stated in Your department or agency's written policy. 2. The parties further agree that, with the foregoing exceptions, each and every other term and provision of the November 11, 2020 Agreement shall remain in full force and effect. [END OF AGREEMENT — SIGNATURES APPEAR ON NEXT PAGE] 7 181 of 483 1 \ \11 I \ LSS 1VIIEREOF. the parties hereto have executed this Second Amendment to the Agreement on the date and ) ear first above written. CITY OF NATIONAL CITY MAN Kul, INC. 11eiandra Sotelo Solis. Mayor APPROVED AS TO FORM: 13v: Charles E. Bell Jr.. City Attorney (Corporation -- aignuture o to u l or/a rah' o(bc.va rr.tmrr.G By: runt') iti4llf/l_l f 2t1 erYA (Print) Re SiVedrIt— (Tate) BY: `6' 72 — U4441/ .-`— (Ncm:e) Mr lvu V,llah'ty. (Print) ('Title) Se-cec IKr/ 8 182 of 483 FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND MAN K9, INC. THIS FIRST AMENDMENT TO THE AGREEMENT is entered into this 30th day of June, 2021, by and between the CITY OF NATIONAL CITY, a municipal corporation ("CITY"), and MAN K9, INC. (the "CONTRACOR"). RECITALS WHEREAS, the CITY and the CONTRACTOR entered into an Agreement on November 11 th, 2020, ("the Agreement"), wherein the CONTRACTOR agreed to provide a police service P.O.S.T. certified canine, basic course/academy training and weekly maintenance training in patrol work for police service dogs (K9's) and their handlers. WHEREAS, the parties desire to amend the Agreement by exercising the first of the three allowable one-year options to extend the term of the Agreement to June 30, 2022. AGREEMENT NOW, THEREFORE, the parties hereto agree that: 1. The Agreement entered into on November 11, 2020, in exercise of the option provision is hereby amended to extend the term of the Agreement by one-year to June 30, 2022. 2. The parties further agree that, with the foregoing exceptions, each and every other term and provision of the November 11, 2020 Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first above written. [END OF AGREEMENT — SIGNATURES APPEAR ON NEXT PAGE] RECEIVED SEP 0 9 2021 office of the aty Cork city of Nahional City 183 of 483 CITY OF N ,ON • CITY By: Bra•'�on, City Manager APPROVED AS TO FORM: By: Charles Bell Jr. City Attorney MAN K9, INC. By ,rr /At. &'4 t t ., Juan Manuel Villanueva, Owner Melee. UI ila►4vz✓a 2 184 of 483 A` o® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 06r 10/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, does not confer rights to the certificate holder In lieu of such endorsement must have ADDITIONAL INSURED provisions or be endorsed. If certain policies may require an endorsement. A statement on this certificate s). PRODUCER CONTACT NAME: GOVERNOR INS AGENCY INC PO BOX 770 PHONE (A/C, No, Ext): (888) 681.3938 FAX (A/C, No): (877) 872.7804 VIENNA, OH 44473-770 A ADDDREDRE SS: service.center@travelera.com INSURER(S) AFFORDING COVERAGE NAIC is INSURER A: TRAVELERS CASUALTY INSURANCE COMPANY OF AMERICA INSURED INSURER B : NUEVA-VILLA INC DBA OCEANSIDE PET HOTEL DBA FON-JON PET CARE CENTER INSURER C: 4422 FALLSBRAE RD INSURER D : FALLBROOK, CA 92028 INSURERS: INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSTR LTR TYPE OF INSURANCE ADDL INSD SUER WVD POLICY NUMBER POLICY EFF (MMIUDIYYYY) POLICY EXT. (MMIDDIYYYY) LIMITS A X COMMERCIAL GENERAL uABtuTY 680-2J529016-21-42 03/29/2021 03/29/2022 EACH OCCURRENCE $2,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) Mom X HIRED AUTO MED EXP (Any one person) $5,000 X NON OWNED AUTO PERSONAL & ADV INJURY $2,000,000 Gf'LAGGREcrArt LIMIT PRO JECT APPLIESPFJi: GENERALAGGREGATE $4,000,000 X POLICY -a LOC PRODUCTS -COMP/OP AGG S4,000,000 OTHER: $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) _ — BODILY INJURY (Per accident) PROPERTY MANAGE (Per accident) $ -- — UMBRELLA LAB EXCESS UAB OCCUR EACH OCCURRENCE - - CLAIMS -MADE $ AGGREGATE 1—DED n RErNyri5F, $ WORKERS COMPENSATION AND EMPLOYERS' LIAB[LITt' ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERJMEMBER EXCLUDED? Mandatory In NH) f yes, describe under DESCRIPTION OF OPERATIONS YIN N/A PER OTH- STATUTE ( ER EL. EACH ACCIDENT 17 E.L DISEASE - EA EMPLOYEE below E.L. DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS! LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space 1s required) CERTIFICATE HOLDER CANCELLATION CITY OF NATIONAL CITY 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 3 185 of 483 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND MAN K9, INC. THIS AGREEMENT is entered into on this 11 th day of November, 2020, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY', and MAN K9, INC., a California corporation (the "CONSULTANT`. RECITALS WHEREAS,the CITY desires to employ a CONSULTANT to provide a police service P.O.S.T. certified canine, basic course/academy training and weekly maintenance training in patrol work for police service dogs (K9's) and their handiers. WHEREAS,the CITY has determined that the CONSULTANT is a qualified California Police Officer's Standards and Treating (P.O.S.T.) certified police service dog training company, is the only company of Police K9s in San Diego County, is the only company in San Diego County that holds a Drug Enforcement Agency license, -and is qualified by experience and ability to perform the services desired by the CITY, and the CONSULTANT is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: I . ENQ4GEMENTO F CONSULTANT. The CITY agrees to engage the CONSULTANT to provide basic course/academy training, and weekly training for police service dogs (K9's) and their handlers to meet P.O.S.T certified training, and for the purchase of a P.O.S.T. certified police service canine, and the CONSULTANT agrees to perform the services set forth here in accordance with all terms and conditions contained herein. The CONSULTANT represents that all services shall be performed directly by the CONSULTANT or under direct supervision of the CONSULTANT. 2. EFFECTIVE DATE AND LENGTU�F AGREEMENT. This Agreement will become effective on November 11,2020. The duration of this Agreement is for the period of Novembcr 11,2020 through June 30, 2021.Completion dates or tune durations for specific portions of the project are set forth in Exhibit "A". This Agreement may be extended by mutual agreement upon the same terms and conditions for an additional one (1) year term . The Parties may exercise up to three one-year extensions. Any extension of this Agreement must be approved in writing by the City Manager. 3. SCOPE OF SERVICES. The CONSULTANT will provide maintenance training in patrol work for all National City Police Departznent K9s and their handlers. Maintenance training in patrol work shall occur on a weekly basis for at least four hours per week. CONSULTANT will also provide for the purchase of a P.O.S.T. cethfied police service • 186 of 483 a canine, and the basic training/academy for the new police service canine and its handier. See services as set forth in the attached Exhibit "A". The CONSULTANT shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONSULTANT shall appear at meetings specified in Exhibit "A" to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONSULTANT, from time to time reduce or increase the Scope of Services to be performed by the CONSULTANT under this Agreement. Upon doing so, the CITY and the CONSULTANT ae to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 4. JROJECT C O O R D I N A T I O N AND SUPERVISION. Team II Commander Lieutenant is hereby designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONSULTANT sll assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONSULTANT. Manuel Villanueva thereby is designated as the Project Director for the CONSULTANT. 5. COMPENSATION AND PAYMENT. The compensation for the CONSULTANT shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit "A" and for the duration of this Agreement shall not exceed $ 311)34125. The compensation for the CONSULTANT'S work shall not exceed the rates set forth in Exhibit "A". Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit "A", as determined by the CITY. The CONSULTANT shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred, and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY, and for furnishing of copies to the CITY, if requested. 6. ACCEPTABILITY O F WORK. The CITY shall decide any and all questions wch may arise as to the quality or acceptability of the services performed and the manner of performance, the acceptable completion of this Agreement, and the amount of compensation due. In the event the CONSULTANT and the CITY cannot agree to the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT in this Agreement, the CITY or the CONSULTANT shall give to the other written notice. Within ten (10) business days, the CONSULTANT and the CITY shall each prepare a report which supports their position and file the same with the other party. The CITY shall, with reasonable diligence, determine the quality or acceptability of the work, the manner of performance and/or the compensation payable to the CONSULTANT. 7. ISPGSITION AND ORS OF DOCUMENTS. The Memoranda , Reports, Maps, Drawings, Plans, Specifications, and other documents prepared by the CONSULTANT for this project, whether paper or electronic, shall become the property of the Standard Agreement Page 2 of 10 Cityot tigiard City Novcrnber 2020 and MAN K9 187 of 483 CITY for use with respect to this project, and shall be turned over to the CITY upon completion of the project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONSULTANT hereby assigns to the CITY, and CONSULTANT thereby expressly waives and disclaims any copyright in, and the right to reproduce, all written material, drawings, plans, specifications, or other work prepared under this Agreement, except upon the CITY'S prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONSTANT shall, upon request of the CITY, execute any further docent(s) necessary to further effectuate this waiver and disclaimer. The CONSULTANT agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium, or method utilize the CONSTANVS written work product for the CITY'Spuoses,andthe CONSULTANT expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Any modification or reuse by the CITY of documents, drawings, or specifications prepared by the CONSULTANT shall relieve the CONSULTANT from liability under Section 14, but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of Services of this pmjess otherwise mutually agreed. 8. INDEPENDENT CONTRACTOR Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners , orjoint ventures with one another. Neither the CONSULTANT nor the CONSULTANT'S employees are employees of the CITY, and are not entitled to any of the rights, benefits, or privileges of the CITY'S employees , including but not limited to retirement, medical , unemployed, or workers' compensation insurance. This Agreement contemplates the personal services of the CONSULTANT and the CONSULTANT'S employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONST and its employees. Neither this Agreement nor any interest herein may be assigned by the CONSULTANT without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONSULTANT from employing or hiring as many employees, or SUBCONSULTANTS, as the CONSULTANT may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONST with its SUBCONSULTANT(S) shall require the SCONSTT(S) to adhere to the applicable terms of this Agreement. 9. QNTROL. Neither the CITY nor its officers, agents, or employees shall have any control over the conduct of the CONSULTANT or any of the CONSULTANT'S employees, except as herein set forth, and the CONSULTANT or the CONSULTANTS agents, servants, or employees are not in any manner agents, servants, or employees of the CITY, it being understood that the CONSULTANT its agents, servants, and employees are as to the CITY wholly independent CONSULTANT, and that the CONSULTANTS obligations to the CITY are solely such as are prescribed by this Agreement. Standard Agreement Novcmbcr 2020 Page 3 of 10 City of National City and MAN K9 • 188 of 483 10. f u_ .' ._ .:. LE __ • Man _.) .. _ :... The CONSULTANT, in the performance of the services to be provided herein, shall comply with all applicable state and federal statutes and regulations, and all applicable ordinances, rules, and regulations of the City of National City, whether now in force or subsequently enacted. The CONSULTANT and each of its SUBCONSULTANT(S), shall obtain and maintain a cunt Ci of National City business license prior to and during performance of any work pursuant to this Agreement. 11. LICENSES,PREMITS, ETC. The CONSULTANT represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONSULTANT represents and covenants that the CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONSULTANT to practice its profession. 12. STANIARDOF CARE. A. The CONSULTANT, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members ofthe CONSULTANT'S trade orprofession currently practicing under similar conditions and in similar locations. The CONSULTANT shall take all special precautions necessary to protect the CONSULTANT'S employees and members of the public from risk of harm arising out ofthe nature of the work and/or the conditions of the work site. B . Unless disclosed in writing prior to the date of this Agreement, the CONSULTANT warrants to the CITY that it is not now, nor has it for the five (5) years preceding, been debarred by a governmental agency or involved in debarment, arbitration or litigation proceedings concerning the CONSULTANT'S professional performance or the furnishing of materials or services relating thereto. C. The CONSULTANT is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONSULTANT has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONSULTANT has notified the CITY otherwise, the CONSULTANT warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONSULTANT to use due diligence under this sub -paragraph will render the CONSULTANT liable to the CITY for any increased costs that result from the CITY'S later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 13. NON DISCRLMINATION PROVISIONS. The CONSULTANT shall not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientatio n, marital status, national origin, physical handicap, or medical condition. The CONSULTANT will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONSiJLTANT agrees to post in Standard Agreemant Page4of1O City ofNaticnal City Novernber 2020 end MAN K9 189 of 483 conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non-discrimination clause. 14. CQNErnENTIALINFOBMATION. The CITY may from time to time communicate to the CONSULTANT certain confidential information to enable the CONSULTANT to effectively perform the services to be provided herein. The CONSULTANT shall treat all such information as confidential and shall not disclose any part thereof without the prior written consent of the CITY. The CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 14, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONSULTANT, hereafter disclosed in publicly available sources of information; (ii) is already in, the possession of the CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONSULTANT shall be Iiable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 15. INDEMNIFICATION AND HOLD HARMLESS. The CONSULTANT agrees to defend, indemnify and hold hess the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any Berson or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature , including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of the CONST'S performance or other obligations under this Agreement; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and CONSULTANT shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this Agreement that occurred during the term of this Agreement. . 16. WORKERS' COMPENSATION. The CONSULTANT shall comply with all of the provisions of the Workers` Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto ; and all similar State or federal acts or laws applicable; and shall indemnify, and hold harmless the CITY and its office, employees, and volunteers from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description, including reasonable aftomey's fees and defense costs presented , brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any Standard Agreement November 2020 Page 5 of 10 CityofNationat City and MAN K9 190 of 483 Iiability under any of said acts which may be incurred by reason of any work to be performed by the CONSULTANT under this AgreemenL 17. !NSIJRANCE. The CONSULTANT, at its sole cost and expense, shall purchase and maintain , and shall require its SCONST(S), when applicable, to purchase and maintain throughout the term of this Agreement , the following checked insurance policies A. Ifchecked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile Insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles ("any auto"). The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. C. Commercial General Liability Insurance, with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, covering all bodily injury and property damage arising out of its operations, work, or performance under this Agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. The general aggregate limit must apply solely to this "project" or "location". The 'project"or "location" should be noted with specificity on an endorsement that shall be iucorporated into the policy. D. Workers' Compensation Insurance is an amount sufficient to meet statutory requirements covering all of CONSULTANT'S employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed E. With a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, CONSULTANT shall execute a Declaration to that effect. Said Declaration shall be provided to CONSULTANT by CITY. F. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONSULTANT shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. In addition, the "retro"date must be on or before the date of this Agreement. H. Insurance shall be written with only California admitted companies that hold a current policy ho1der phabetic and financial size category rating of not less than A:VII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent California List of EIigible Surplus Lines Insurers (LESLI list) and otherwise meet rating requirements. I. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If the CONSULTANT does not keep all of such insurance policies Standard Agreement Page 6 of 10 Cfty ofNational City November 2020 and MAN K9 t 191 of 483 in full force and effect at all times during the terms of this Agreement, the CITY may effect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. J. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. 18. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and wanunties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of - court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that aUomes fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing p if other than the CITY shall, in addition, be limited to the amount ofaftomes fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorneys fees incurred by the prevailing party. 19. TENATK!N A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 6Oday's written notice to the CONSULTANT. During said 60-day period the CONSULTANT shall perform all services in accordance with this Agreement. B . This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONSULTANT in coection with the formation of this Agreement or thepeoce of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONSULTANT as provided for herein. D . In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings , Plans, Specifications and other documents prepared by the CONSULTANT, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONSULTANT small be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder , and less any damages caused the CITY by the CONSULTANT'S breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 7. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONSULTANT (2) a reorganization of the CONSULTANT for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONSTT. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid ; or telegraphed or cabled; or de1ived or sent by telex, • Standard Agreement Page 7 of 10 City of National City November 2020 and MAN K9 192 of 483 telecopy, facsimile or fax; and shall be deemed received upon the earlier of(i) if personally de1ived, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be dcted to the following persons: To CITY: Jose Tellez Chief of Police National City Police Department City ofNational City 1243 National City Boulevard National City, CA 91950.4397 To CONSULTANT: Manuel Villanueva President Man K9 Incorporated 3784 Mission Ave, Ste, 148, Oceanside CA 92058 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty- eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST 4NIPOLICALR$YORMAcT OBLIGATIONS. During the teen ofs Agreement, the CONST shall not perforce services of any kind for any peon or entity whose interests conflict in any way with those of the City of National City. The CONSULT also agrees not to specify any product,treatment, process or material for the project in which the CONSULTANT has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONSULTANT shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103. The CONSULTANT represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter an which it might perform services for the CITY. ❑ Ifchecked, the CONSULTANT shall comply with all ofthe reporting Requirements of the Political Reform Act and the National City Conflict of Interest Code. Specifically, the CONSULTANT shall file a Statement of Economic Interests with the City • Standard Agreement Page 8 of 10 City of National City November 2020 and MAN K9 193 of 483 Clerk of the City ofNational City in a timely manner on forms which the CONSULTANT shall obtain from the City Clerk. The CONSULTANT shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 22 by the CONSULTANT. 22. PREVAILING WAGES. State prevailing wage rates may apply to work performed under this Agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, I720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 23. SCELLANEOUS PROVISIONS. A. Computation of Time Periods. Ifany date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or deteafion of the validity of this Agreement or any provision hereof D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this A&ecment,the terms and conditions of this Agreement shall control. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other pmsion hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Audit. If this Agreement exceeds ten -thousand dollars ($10,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the Agreement, per Government Code Section 8546.7. J. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. Standard Agr�snent Page9of1O City ofNationat City November 2020 and MAN K9 • 194 of 483 K. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. 'Subcontractors or S boon ultants. The CITY is engaging the services of the CONSULTANT identified in this Agreement, The CONSULTANT shall not subcontract any portion of the work. unless such subcontracting was part of the original proposal or is allowed by the CITY in writing,. in the event any portion of the work under this Agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions in Section 17 and the indemnification and hold harmless provision of Section 15 of this Agreement. M. Construction. The parties acknowledge and agree that i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement , (ii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such par,r's counsel and advisors have reviewed this Agreement,(v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement , or any portions hereof. or any amendments hereto. rN I WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: APPROVED AS TO FORM: Angil P. Morris -Jones City Attorney Nicole Pedone Senior Assistant City Attorney MAN 19 INC., 2909 San Luis t',ey Road Oceanside CA, 9.2058 (Corporation — signatures of two corporate officers) (Partnership — one signature) (Sale proprietorship — one signature) By: 3 0 CfL /t4 4 n t (Prnt) A i L )11) Cat k• (Titie) Nc lie) (Print) (T/t/e) 100 of 1 195 of 483 "EXHIBIT A" MAN -- .9 June 2020 —July 2021 Price List A. HANDLER SELECTION Interview and evaluation of one candidate 2 0.00 7,00 extra for every additional candidate tested (Total of 5 tested) (S750.00) B. POLICE SERVICE DOG Cost of one canine for patrol work Cost of one canine for Detection -- S11,500.00 9,000.00 (Plus tax) (S891.25) C. BASIC I-IANt DLER COURSE **Patrol work = 5 weeks S600 .00 Narcotic Detection = 5 weeks S6000.00 Tracking/Trailing weeks $6700.00 **The clog is trained in .' California P. . '. 7', minimum standards for Police canines (Ohedience, Handler protection, Apprehension, Call offArea search and Building search). D. HANDLER COURSE PRIVATE LESSONS PROBLEM SOLVING, EVALUATION) Patrol Work S350.00 per hour (S .400.00) — Four sessions Narcotic Det. per hour Tracking-..------------ ---- 5 . 0 per hour Note: The courses and prices are for dogs that have had some training in bite work, searching etc. The number of sessions depends on the dogs previous training and behavior problem. E. WEEKLY MAINTENANCE TRAINING FOR K-9 UNIT (Group training) Patrol work: 16 hours a month National City Three Dog k9 Unit: S70.O0 per hour- July 2020 to June 2021(Si , , 440,00) r Narcotic detection: (up to two dogs) S66.00 per hour. 5'.00 extra per hour for every additional dog) F. ANNUAL EVALUATION AND RE -CERTIFICATION (P.O.S.T.) Per canine team (No Charge when conducted on a training day. only for agencies who are enrolled in a maintenance traimu program with Man-k9) Outside of training day: 150,00 per hour. ($ 00. ) • Man-k9 Inc. is the ONLY company/vendor of Police k9s in San Diego County. TOTAL -- S34,841 . " 5 • We are the ONLY company in San Diego Count) that holds a DEA (Drug Enforcement Agency) License. if you have any questions please call me at 760-576-9097. !Manual Villanueva President 196 of 483 1 • • • • • • i • ■ • .4 • • • • 4 • • ■ • • 4 • 1 • F • ■ 197 of 483 4 1 • • • • • + • ■ i • 1 ■ + • • i • i • • 't • • •, • • 4 • a • r• ■ • ► • ■ i ■ ; a # • 4 ■ t • • • •4 i • 0 • • • ► • .• + • • i • • *•_ . ■ ■ ■ ■ • ■ ■ • • ■ i • •� + ■• - ■ • ■• 1 • *• R • • i , ■ • • • ■ * * • • • • • • •• 4 ♦ • • IA` -$•• • mai , • ■ ■ •■ • * a 4 * • • • 4 • • • • • + • • +. • • ■ a • • r ■ • ■ • • ■ • 4 • • • ■ • • • ■ • a. 4 - • • 4 • • • • • • ■ ■ • + * 4 ■ - • • ■ • • a r • . i • • 4 ■ ■■ • • ` J• • ■ • ■ • • • ♦ • a • r • ■ ♦ * *IN • • ■ • i • • • * .4 ■ + • • ■ * •• + ; * . it• i • • a •• ■ • • + i♦ r ♦ • i * • • ■ • • ■ •. •• • • 4 • + + ; • • • * • ■ r i R • * '■•• • • + • •r 4* a ■ * • • a 4 + ✓ �4 '■ a. • • • • f * • • 4' • s ■ * + • + # i ■ •. * a • • 4# ; • *• •■ . •#* 0 +4 ■ F• ' . •• + * * i • 4 ■• ■• i il • r • • • ■ ■ • • • . al. • • • • . ..• 4 4 i 4 # ▪ •• • lb. • •4 t -. i • as • * • - •• r 4 • -4 • • ■ ,i i • 4•+•• . • r• ■ • •- • ■ 4•4 #a1• ■r#w4•iFi i • a! ## **mimeo i • ■ # ■ * • * •• • • • * • r �. • a. • • a • s • •# ■ .. ■ • • • a •iriw� ■wMiii ►, •�•• • it ■■■FiN�•w w 4 ■ um ■4 •■ ■ ; 4 ■ s f R• • 4Y•'f•*F■ Y •#r►•gr4w• #4i•• R t ■ +� a4 ♦ -■ •• • i ■ ••* ♦ •' R •■ar i *+ ■� •w • • 16y • * + • i • * + ■ 0 • 4 • a * • • t t• • * ••■ 4 ■ • a • . rr • • 4 4 4 i • • i * i • ■ • • • • • ■ ■ • ! • • * • ■ r r 4 ii } 4 a • • i ■ ■ ■ 1 - + • • i• i ■ ■ 4 * w r ■ •, 4 • • ■ ■ • • I ■ f r • • i • ► * • r + • f • • 4 • 0 * • • • a r a ■ ♦ 4i • • i • ♦+ 4 • • • • 4 . i + a • • i • ,I• * • i 11. . i • • i ■ ■ * * ` •3 4 a ■ • a • • + 01 r ■ • • • • ■ L r • i • # * . • •4 i • t ••• • a • * ■ !• 4 • • 4 If • ♦i + * • a • •• ▪ • R*. ✓ a r , • is - O. r * R ■ • • • ■ .+ * +■ * • • • II ■ • as * • * + •• i a R r . . f • • + + • • + • i •r * • ♦ • R • • . .• f • i r R a ■ • i • ■ a 4 .■ • • # F • . i ■ • * ■ ■ • • i ■ • • • • • • • 1 a • • • • a * • • i• • • •4 ■ • ■ • + • • R • • i1 40 + a* • ■ • • 4 • ■ i • • i . . ■ • ■ • 4 • • • •4 • • a • • 4 i ■ . i i *■ • 40 i ■ • • • i 4 • • • F a • • • * 4 ■ • • • ■ • • •■* • ■ .4 • ■ F • 4 4 • • F y • • • 4 1 • a i * • • ■ • w • • • • 4 • ■ ■ 4 • i ■ . 4 ■ • • • ■ ■ 4 ■ • ■ • 4 • ■ • • • ■ • + • r• • ■ ■ i • •*• • • • • r ■ 4 • a 4 • ✓ a • 1 •4 ■ ■ • • a • # • 4 * • ■ • • • #• • + ■ • ••s * • 4 ■ * • • • • • • i a • • •• • • ♦ ■ • +4 1 • +- . • • • • • • • • • • a ■ 4 . + . ■ r • • • ' ■ ■ • ' #i ♦ , • • * 4 • 1 ■ i IN • • • • a • a • * • 4 i • 4 ' •+ • r • + 4 4 • • + • ■ a • • • ■ ■ ■ ■ .r • 4 • a ■ ■ ■ • r 4 i ION ■ ♦ • • 4t • • • • • • • i R • • • • • • • • r • • • • • • • • • 110 • • • • • • • • • ■ 7 • ✓ .• r • ♦4 • a f • ▪ • "a" a i ■ • • • • . • • • a • • a. ♦ • • ■• 4 ■ • • 4 ■ , • - el ■ • • ■ ■ eji a ON a • ✓ '4 ■ . • • 4 * ■ • • ▪ • • • ■ a • i • • • • i • 6 ✓ -a i • ■ + i a • • • • ■ 1 ■ • ■ • i • • i i • • • ■ R • 4 4 ♦ ■ • • ■ • ♦ ■ i *• * ■ • R • 4r • • • • • • • ▪ • • • • • • • • • • • • • • • • re • • • • • • • • • • • ■ • r 4 F • ■ 4•.4 • • a • . • • • . rt • ✓ • • 111 • • • a p •• • • • • • • • • ■ i ■ 4 ■ • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • pa • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Or • • • • • • • • • • • tit • • • • 4 • • • • • le 6410 • • • • • • • IP • • • • • • • • • • • GA ▪ 4 • • • as 00 re • so • • • IP • • • • • • • • • • • • • • • • • • • • • • • • • • al • • • 4▪ 4, • • • • • • • • • • • I. AO • • • • • • • • • • • • 4 • • • 4 • • • • • • • • • • • • • • • • • • • • m. • • • • • • • • • • • • • • • • • • 0. • • • • • • • • • • • • • • • • di • • • • • • rt • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Akirdouricib DATE MWDWYYYV) 11105/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMAON ONLY AND CONFERS NO RIGHTS UPON THE CERCATh ROLDER. CERTIFICATE OF LIABILITY INSURANCE mIS CERCA DOES NOT AFARVELY OR NEGALV AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERRCATh OF INSURANCE GOES NOT CONSTUTh A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATLVE OR PRODUCER, AND ThE CERTIFICATE HOLLER. IMPORTANT: If the ceflb holder b an ADDMONAL INSURED, the pollq(Ies) must be endomed. KSUBROGAONISWAID, subje to the teens and condIUoi of the poUq, certain policies may require an andomant A statement on this caftffl dog not comer rlghts to the cortiflcato holder In Ueu of such ondorsament(s). CONTACT -fing; PHONE (AIC.No,ExIN PRODUCER NUTMEG INS AGENCY INCIPHS 76210775 The Hartford Business SeMce Center 3800 Wseman Btvd San Antordo, TX 78251 (888)925.3137 FAX (AIC,No) (888) 4436112 EMAIL (NSURER(S) AFFORDING COVERAGE NAuCO INSURED Man K9 Inc 5050 SANTA FE ST SAN DIEGO CA 92109-1609 COVERAGES CERTIFI GATE NU MBER: INSURER A Haitfod Accldent and IridemnILy Company LNSURER�: tNSURER C: INSURERD: REVISION NUMBER: mIS IND!CAD.NOTHSTANDING CERTIFICATE TERMS ES TO CERTIFY EXCLUStONS MAY THAT BE AND ISSUED ThE CONCITLONS POUCIES ANY OR OF INSURANCE REQUIREMENT, MAY PERTAIN, OF SUCH POLICIES. TERM THE USThO INSURANCE OR UMITS CONDON BELOW SHOWN AFFORDED HAVE OF MAY BEEN ISSUED ANY CONTRACT BY HAVE BEEN TIIE TO POLICIES REDUCED THE OR INSURED OThER DESCRIBED BY NAMED DOCUMENT PAID CLAIMS. ABOVE WITH HEREIN FOR RE$PECT IS SUBJECT THE POLICY TO WHICH TO PERIOD ALL THE ThIS pi.'. I vas OF INSURANCE ADDL IA tii SUUR A i PCY NWIWER ' OUR :.1: 7!i!,&l AAl Ib..:.:1!!.1 &Al UMJTS EACH OURRENCE COMM ERIAL GENERAL LLAS WY • P� o NTED • • _ • _.... � ..a,.:...'...-: : _- CLIJMS-MAQE0 OCCUR ddED EXP (Am orte poison) ' PERSOLAL&ADVINJURY -- GENERAL AGGREGATE GEI(L AGGREGATE LIM IT APPLIES PEft PRODUCTS •CCMPICIPAQG . POLICY III PM-JECT II LOC OTHER: AUTOMO8ILEUA8UTY COMBNED N.EUMIT _ : •,10.1t!,.:ilt OPCfPUIOC» MY AUTO LY(NJURY (Per accident) ALLOWNED AUTOS SCKEDULED AUTOS PROP '' UAMAGE (PcrariI) .IUFED AUTOS NONQNED AUTOS ■ ItMBRELLALIAB � OCCUR EACH OCCURRENCE AGGREGATEMADE _- oc�ss UAB CLAIMS RETENTLON $ WORKER8coMP.MmN AND ANY RaOPRIETQPPVE YIN Ni A 76 WEG AHEIRBB 0912212020 09122142021 x PER A I OTH- a: E.L EACH ADENT si .000,030 EL DISEASE -Ea EMPLOYEE Si „000,000 OFFICERNEMBER EXCWDED? , EL DISEASE --- • POLLCY UMIT 51,000,000 (MwditwytnNH) Lf yn, su wor • : Al. tin!. 1,*. * i 44 0 DEScfdPTION OF OPERATIONSILOCATtONS/ VEHICLES (ACQRD 101. Addttlonil Remarit. 8chedule, may be attached If mom space is requuea) Those usual to the Insumd% Cceraftons. CE : 1 CATE . A R CANCELLATI ON city at Natlorial Ctty 1200 NATIONAL CITY BLVD NATIONAL CITY CA 91950 SHOUI.D ANY of THE ABOVE QESCRIBED POLICCES BE CANCELLED BEFORE THE EXPLRATION DATE ?HEREOF. NOTICE WILL BB OELIVERED IN ACCORDANCE WITH THE POLICY PROV$SIONS. • AUThORIZED REPRESENTATVE CSC ead&-ziegoegtiwoo ACORD 25(2016103) 19884015 ACORD CORPORATION. All rights reserve The ACORD name and logo are roglsterod marks of ACORD 198 of 483 CERTIFICATE OF IN PRODUCER: LESTER KALMANSON AGENCY. INC. WOR WWI IEL KALMANSON P.O. BOX 940008 MAITLAND. FL 32794-000K PH: (407)645-5000 / FAX: (407) 645-2810 !KIM LK4J.MANS0N.COM/ is, WWI 4-.1 K.1.5 it CoNI NAMED INSURED: MAN-K9 INC. C/O JUAN MANUEL VILLANUEVA 4422 FALLSBRAE RD. FALLBROOK. CA 92028 SURANCE DATE ISSUED: 06125/2020 COMPANY: 100% CERTAIN UNDERWRITERS AT LLOYD*S LONDON (CNP6) POLICY NUMBER: CNP2037 EFFECTIVE DATE: 06/18)2020 (BO ni DAYS AT 12:01 A.M. COVERAGE INFORMATION EXPIRATION DATE: 0618/2021 LOCAL STA \DARE 1 IMF) TIIIS IS 10 CERTIFY THAT 'HIE POLICY(S) OF INSURANCE LISTED BELOW 11AVE BEEN ISSUED TO IIIE INSUKPID NAMED ABOVE FOR 'HIE POLICY PERIOD INDICATED. NOT WITHSTANDING ANY REQUIREMENT. TERM(S) OR CONDITION(S) OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICI I THIS CERTIFICATE(S) MAY BE ISSUED OR MAY PERTAIN. TI IF, INSURANCE AFFORDED BY THE POLICIES DESCRIBED I 'MEIN IS SUBJECI TO ALL TIIE TERMS. EXCLUSIONS AND/OR CONDITIONS OF SUCH POLICIES. LIMITS OF LIABILITY SI [OWN MAY I IAVE BEEN REDUCED BY ANY PAID CLAIMS. TYPE OF INSURANCE: LIMITS: X GENERAL LIABILITY & CLAIMS MADE X MANUSCRIPT POLICY FORM RETRO DATE: 06/18/2019 AT 12:01 A.M. LOCAL STANDARD TIME ) GENERAL (ANNUAL) AGGREGATE: LIMITED PRODUCTS AGGREGATE: PERSONAL & ADV. INJURY: EAU' OCCURRENCE: FIRE DAMAGE (ANY ONE FIRE): $ 2.000.000,00 $ -0- -0- $ 1.000.000.00 -0- **************4******************************pROOF OF (Tian:K.:ATE ONLY VALID W ITI I ATTACI IED ADDENDUM -A" WI FII DEscRipTION OF LIABILI TY COVERAGE() AFFORDED 1\s1 DAT' S): VARIOUS TIIROUGHOUT POLICY PERIOD EVENT L0CA-110N(S): VARIOUS CALIFORNIA LOCATIONS THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGI ITSUPON THE, CERTIFICATE I IOLDER.TFIIS CERTIFICATE DOES Nor AMEND. EXTEND OR ALTER TIIE COVERAGE(S) AFFORDED POLICY(S) LISTED. -LIMITS SHOWN ARE THOSE IN EFFECT AS OF POLICY INCEPTION" IOULD ANY OF THE ABOVE DESCRIBED POLICY(S) BE CANCELLED BEFORE 1 IIL EXPIRATION D vrE THEREoF. IE ISSUING COMPANY WILL ENDEAVOR To MAIL 0 DAYS* WRITTEN NOTICE -ro CER 111 ICA rE HOLDER AMED BELOW. BUT FAILURE, 'FO MAIL SUCI I NOTICE SI IALL IMPOSE NO OBLIGATION(S) & OR I IABILITY(S) OF ANY KIND UPON Till:, COMPANY, ITS AGENTS &MR REPRESENTATIVES &/OR KALMANSON FT Al, CIAZ-1 I l'FrA lE 110L.D1igi 114.001- 01. INSURANCE: AUTI lORIZED REPRESENTATIVE: -' 1 ss kTION L C111 raLiCE DEPARTNIEN t i200 I IONAL crn BIND \-I1()N i1/41 (ATV. CA, 91950 MITC :L KALMANSON / PRESIDENT 199 of 483 A D E t D U 1 ASSURED: AN—: INC C/O J AN MANUEL airI LLA C EVA KALMANSON AGENCY INC. &,CDR MITCHEL KALMANSON 235 S. MAITLAND VE. SUITE 2011 MAITLAND, FL 32751 P.O. BOX 940008, MAITLAND, FLORIDA 374— U.S.A. PH: 40`- 645-5000 FAX: 407 645-2210 EMAIL: MITCHELK25@HOTMAIL.COM 3 i.2 i i i !•iY a _ _ M .ii i i i i a.a _ i iti. _ _ a M OM _ ! POLICY PERIOD TERM: /1B/ 020 TO 0 /1 / 0 1 TERM: ANNUAL (BOTH DAYS @ 1 : 01 NiLOCAL STANDARD TIME) POLICY NUMB ASSIGNED: ON U 7 (OFF PREMISES ) :.TION'N OF 1.4 ►: •44. M4A'JUSCRI PT CLAIMS MADE LIABILITY INSURANCE '70%EFA7TE aa maw COMMERCIAL CANINE ANIMAL LIABILITY IS AFFORDED FOR THE TRAINING :. VARIOUS NON —OWNED CANINES (IE LAW ENFORCEMENT DOGS) F R CONSIDERATION, WHILE AT VARIOUS ALI ORNI, LOCATIONS TWH I OFF Tr' " NAMED INS URED' S DESIGNATED PREMISES, WHILE UNDER THE DIRECT CONTROL S'UEEs•iV: l o:1 OF THE NAMED INSUREC Ei/OR THEIR EMPLOYEE(S) ONLY, DESIGNATED PREM:SES LOCATED AT 5050 SANTA FE 'WARRANTED: • I ▪ • DFF T. E `FAMED — SAN DIEGO, ... 1) COMMERCIAL CANINE LIABILITY COVERAGE AFFORDED IS LIMITED TO DIRECT (THIRD! PARTY) DODlL`INJURY it/OR PROPERTY DAMAGE AG E CT U3E: BY vA.RICUS NON —OWNED CANINES ONLY. Mom LEGAL LIABILITY COVERAGE IS SPECIFICALLY EXCLUDED FOR ANY NON —OWNED, CANINE(S) IN THE CARE, CUSTODY, IL/OR CONTROL OF THE NAMED INSURED &/C)R THEIR EM? L YEE ; S) s / OR ;CONTRACTED) INDEPENDENT C0 TRACTOR (S) . • 1O CEF! �: `. IDS: / EMPLOYER'S LI ILITY CO ER,ACE IS SPECIFICALLY E CLUDEL F . THIS POLICY Cyr FOR ANY INJURY TO ANY EMPLOYEES (S) &/OR INDEPENDENT CO S T RAC OF, ( M & OP VOLUNTEER. ANIMAL EoPTALITY COVERAGE IS SPECIFICALLY EXCLUDED. ar".14A 77 COVERAGE Is SPECIFICALLY EXCLUDED UNLESS �'D D I T I CNAL PREMIUM IS CHARGED SP CiFI 6) NAMED INSURED MUS : MEET 6/OR EXCEED ANY MINIMUM STANDARDS SET FQR . H BY LOCAL, COUNTY, STATE & AD FEDERAL (REGULATORY) ANIMAL AGENCY (S) . 1.• 4.. SE ,- 41 ,►. a... � � .+ + `. r. � � �, ,* � � '^i r" ! � ^ - T i .+ CC=RACE FOR ANY OTHER COMMERCIAL ACTIVITY(S) S CE. C E.. ATIC�`.-► ..... .,, .. _..n..p... �-� THI3 POLE Y, UNLESS 0TriER 'ISE STATED & CR ENDC SED •!E -T0 AL . ..I' i 7aL r'HAR(7.wD. P, Ow ..41A ILIT' IS SPECIFICALLY EXCLUDED FOR THE NAMED INSURED' S DESIGNATED PREMISES, LOCATED AT 4422 ALLSBRAE RD. rALLB ROCK, CA 92028 UNLESS OTHERWISE ,?COP D HERETO AND ADr)ITIONAL ?R.:.,YiIUM CHARGED. �� ... �.,, Li�. � �T ;'y. �y., - }{ 6 #yam # �...�.� (� 1� p� , q r FOR py }, DESIGNATED PR7. r � .F LIA5.I L1 i i 7 s S♦ ECI i : CAL}LY EXCLUDEL:i ► O 1 THE N L3'l:F� E IN5 J .y. �r" S i Eli+ SE S , EL AT S050 N _ i- w _ SAN DIEGO, , CA 92109 UNLESS OTHERWISE ENDORSE::. ; A DiTIoNAL PREMIUM CHARGED LIABILITY COVERAGE AS STATF D HERETN r OR HERETO IS EXCESS OVER ANY D HER VALID & /OR COLLECTIBLE PCLICY (S) I ' RESPECTS OF THE SCHEDULED INSURED' S OPEFA -A} t S E ?OSURv (I3 AS STATEC ATEC HEREIN & /O9, HERETO. UP TO 7 NON —OWNED DOGS TRAINED AT ANY ONE TIME. f ALL OTHER TERMS & CONDITIONS OF THE POLICY REMAIN UNCHANGED PAGE 2 O F 1 ,,MOa__im_ _____li ADDENDUM A 200 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #091520-DIV with Doosan Industrial Vehicle America Corp. for the purchase and build -out of one (1) Doosan G35S-7 Forklift for the Public Works Streets and Wastewater Division in a not -to -exceed amount of $44,603.07. (Engineering/Public Works) Please scroll down to view the backup material. 201 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #0 15 0-DIV with Doosan Industrial Vehicle America Corp. for the purchase and build -out of one (1) Doosan G35S-7 Forklift for the Public Works Streets and Wastewater Division in a not -to -exceed amount of 44,60 .0 . PREPARED BY: Tirza Gonzales, Management Analyst II DEPARTMENT: Engin PHONE: 619-336-4318 APPROVED BY: EXPLANATION: See Staff Report. /Fp blic Works FINANCIAL STATEMENT: APPROVED: AVVI'fr FINANCE ACCOUNT NO. APPROVED: MIS 644-416-221-511-0000 (Vehicle Replacement Reserve — Streets) $22,301.53 644-416- -511 -0O0O (Vehicle Replacement Reserve — Wastewater) $22,301.54 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION 7 FINAL ADOPTION STAFF RECOMMENDATION: Adopt Resolution award the purchase and build -out of one (1) Doosan G35S-7 Forklift for the Public Works Streets and Wastewater Division. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Explanation 2. Quote 3. Sourcewell Contract # 091 0-DIV 4. Resolution 202 of 483 Explanation: A National City Public Works Streets and Wastewater Division 1990 Clack Forklift has been in service for over thirtyears and has exceeded its useful and optimum life cycle of 20 years and is scheduled to be replaced. Staif requests approval for the purchase of one 1 Doosan n G35S-7 Forklift. Consistent with Section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract #091520-DIV with Sourcewell to allow for the purchase of one 1 Doosan G35S-7 Forklift. NCMC section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the City. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract #091#091520- DIV with Doosan Industrial Vehicle America Corp, (Doosan) was competitively bid through a Request for Proposals FP) process, and that the state of California Department of General services procurement procedures are in substantial compliance with those of National City. Therefore, staff requests that City Council authorize the purchase one 1 Doosan G353-7 Forklift to Doosan in an amount not to exceed $44,603.07, consistent with Section 2. o.2 g of the National City Municipal Code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract o 1 -DIV. The funding to purchase this vehicle was approved by City Council through adoption of the FY22 annual budget. 203 of 483 Telephone Attention Date Quotation City of National City 2100 Hoover Ave National City , CA 91950 CONTRACT # 091520-DIV 11 / 16/2021 CC 01451 Prepared By : Conner Cameron EXHIBIT A We are pleased to submit the following quotation for your consideration (1) Doosan 0 5S-7 LPG with Disc Brakes 8,000 Ib. Capacity, 1. C. Pneumatic Tire Forklift Configured options UL Rating Brakes Tires Mast Tilt Cylinders Sideshifter Carriage Forks Load Backrest Overhead Guard Hydraulic Lines Hydraulic Control Valve Mirrors Seat Direction Control Grab Bar LP Tank Cradle Warning Device Front Work Lights Rear Work Lights Warranty Heavy Duty Cooling Rear Grab Bar with Horn Button Steering Wheel Knob Speed Control with Auto Shift Controller Other Equipment & Accessories PROPANE TANK UL Rated Type LP OH -Cooled Disc Brakes Single Pneumatic 8.25-15 14PR Drive / 7.00-12 12PR Steer 3-Stage Full Free Triple Wide View MFH 238" OAL 110" FFH 79" 8° Forward / 8° Back (Recommended for Max Capacity) Hang -On 49" Wide - Class III Hook Type 49" Wide - Class III Hook Type - Pallet -2.0"x6"x47" 51" Wide x47"High 88" High 3-Way For Sideshifter 3 Section with 3 Levers Large Rear View Mirrors Vinyl Suspension Seat with Hip Restraint Standard - Lever Direction Control Rear Grab Bar with Horn Button Standard Mounting Back -Up Alarm (2) Front Flood Lights - LED (2) Rear Flood Lights - LED Doosan Assurance - Standard 2 Year / 3,000 Hour, Powertrain 3 Year / 6,000 Hour, OCDB 5 Year / 10,000 Hour CC 01451 Conner Cameron Page 1 of 2 204 of 483 Standard Equipment Kubota 3.8L Engine Power Shift Transmission Power Brakes Power Steering Electrical Fuel Shut-off Engine Shutdown Anti -Restart Ignition Key Park Brake Maintenance Free Battery Tilt Steering Column Dual Element Air Cleaner Counterweight TOTAL: $446O3.O7 Proposal Authorization: Signed and accepted on behalf of: City of National City Price : 39,619.32 Freight: 1,395.00 TAX: $ 3, 588.75 Signed and accepted on behalf of: Signature Signature Printed Name Printed Name Title Title Date Date CC01451 Page2of Conner Cameron 205 of 483 Do u f n Envelope ID: AE74GA2A-BI 4-4 D7-ASBC-D $J2 5 C EXHIBIT B 091520-DIV Sourcewell Solicitation Number: 0910 CO I T IAT This Contract is between Sourcewell, 202 l th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Doosan an Industrial Vehicle America Corp., 2475 Mill Center Parkway, Suite 400, Buford, GA 30518 (Vendor). Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada. Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities). 1. TERM of CONTRACT A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below. B. EXPIRATION DATE AND EXTENSION. This Contract expires October 26, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor. C. SURVIVAL OF TERMS. Articles 11 through 15 survive the expiration or cancellation of this Contract. 2. EQUIPMENTit PRODUCTS, OR EI VIA E A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. All Equipment and Products provided under this Contract must be new/current model. Vendor may offer close-out or refurbished Equipment or Products if they are clearly indicated in Rev. / o o 1 206 of 483 Do m i n Envelope ID:AE746A2A-B134-46D7-A8BC-D680226CC659 091520-DIV Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site. This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed. B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship. In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Vendor's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past the expiration of the Vendor's warranty will be passed on to the Participating Entity. C. DEALERS, DISTRIBUTORS, RS, AND/OR RESELLER . Upon Contract execution, Vendor will rate available to Sourcewell a means to validate or authenticate Vendor's authorized dealers, distributors, and/or resellers relative to the Equipment, Products, and Services related to this Contract. This list may be updated from time -to -time and is incorporated into this Contract by reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current version of this Iist. PRICING All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's Proposal. When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location. Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase. A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. tithe damage is not readily apparent at the time of delivery, Vendor must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. Rev, 2/2020 207 of 483 Do u i n Envelope ID: AEI4 A-B9 4-46D7-BBC-D 80 25 6 9 091520-DIV Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition. Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Equipment or Products. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity. B. SALES TAX. Each Participating Entity is responsible for supplyring the Vendor with valid tax - exemption certifications). When ordering, a Participating Entity must indicate if it is a tax- exempt entity. C. HOT LIST PRICING. At any time during this Contract, vendor may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed from the Hot List at any► time through a Sourcewell Price and Product Change Form as defined in Article 4 below. Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities. 4. PRODUCT AND PRICING CHANGE REQUESTS Vendor may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests rust be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must: • identify the applicable Sourcewell contract number; • Clearly specify the requested change; • Provide sufficient detail to justify the requested change; • Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged. Rev. 2/2020 3 208 of 483 Docu i n Envelope ID: AE746 A--B1 4-46D7- 8B -D 80 6 9 091520-DIV A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference. 5. PARTICIPATION, IPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities. The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers Taws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source. Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract. B. PUBLIC FACILITIES. Vendor's employees may be required to perform work at government - owned facilities, including schools. Vendor's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws. . PARTICIPATING ENTITY USE AND PURCHASING A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourceweil contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract. Vendor's acceptable forms of payment are included an Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity. Rev. 2/2020 4 209 of 483 I o u lgn Envelope ID: AE746A2A-131 4445D7-A813-D58 2 5 559 091520-DIV B. ADDITIONAL TERMS AND t NDITI }N /PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry -specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating p g Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract. C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity's order. D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as --commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into. a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement. E. TERMINATION OF ORDERS. Participating Entities may terminate an order, In whole or in part, immediately upon notice to Vendor in the event of any of the following events: 1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased; 2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements; or B. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity. F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase. 7. CUSTOMER SERVICE A. PRIMARY ACCOUNT REPRESENTATIVE. E. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for: • Maintenance and management of this Contract; • Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable. Rev. / 0 0 5 210 of 483 Do u i n Envelope ID: AE 4 A A-BI 4-4 D7- B -D 8O 9 091520-DIV B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information. 8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. RT. Each calendar quarter, Vendor rnust provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract, A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made). The Report must contain the following fields: • Customer Name(e.g., City of Staples Highway Department); • Customer Physical Street Address; • Customer City; a Customer State/Province; • Customer Zip Code; • Customer Contact Name; • Customer Contact Email Address; • Customer Contact Telephone Number; • Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description; • Item Purchased Price; • Sourcewell Administrative Fee Applied; and • Date Purchase was invoiced/sale was recognized as revenue by Vendor. B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee. The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter, Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above "Attn: Accounts Receivable." Payments must be received no later than 45 calendar days after the end of each calendar quarter. Rev. 2/2020 211 of 483 Do u i n Envelope ID: AE746A2A-B134-461317-A8BC-D680225CC659 091 - IV Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract. In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be clue no more than 30 days from the cancellation date. 9. AUTHORIZED ED REPRESENTATIVE ENTATIVE Sourcewell's Authorized Representative is its Chief Procurement Officer. Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing. 10. ASSIGNMENT? AMENDMENTS? WAiVER/ AND CONTRACT COMPLETE A. ASSIGNMENT. T. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld. R. AMENDMENTS. . Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties. C. WAILER, If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it. D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. E. RELATIONSHIP HIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to. theconduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master -servant, or principal -agent, 11. LiABILITY Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees, arising out of the performance of this Contract by the Vendor or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused Rev. 2/2020 7 212 of 483 Doou ign Envelope ID: AE746A2A-13134-4607-A8BC-D580225CC659 091520-DIV by some defect in the Equipment, Products, or ServIces under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. 12. AUDITS Sourceweil reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract. 13. GOVERNMENT DATA PRACTICES Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract. if the Vendor receives a request to release the data referred to in this article, the Vendor roust immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request. 14. INDEMNIFICATION As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws. 15. INTELLECTUAL PROPERTY, TY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY 1. Grant of License. During the term of this Contract: a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourceweirs relationship with Vendor. b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and license to use Vendor's Trademarks in advertising and promotional materials for the purpose of marketing Vendor's relationship with Sourcewell. 2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and Rev. 2/2020 213 of 483 Docu ig n Envelope ID: AE74 A A-B 134-4 D7- 8B -D 802 6 9 091520-DIV promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees. , Use; Quality Control. a. Sourcewell must not alter Vendor's Trademarks from the form provided by Vendor and must comply with Vendor's removal requests as to specific uses of its trademarks or logos. b. Vendor must not alter Sourcewell's Trademarks from the form provided by Sourcewell and must comply with Sourcewell's removal requests as to specific uses of its trademarks or logos. c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's Trademarks only in good faith and in a dignified manner consistent with such party's use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated. 4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from si nage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including linage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions. B. PUBLICITY. . Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract. D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment, Products, or Services, 16 GOVERNING LAW, JURISDICTION, AND VENUE Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota. z Rev. 2/2020 214 of 483 I o w ign Envelope ID:AE746A2A-B134-46D7-A8BC-D580225CC659 091520-DIV 17. FORCE MAJEURE Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control, A party defaulting under this provision trust provide the other party prompt written notice of the default. 18, SEVERABILITY If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed. 194 PERFORMANCE, DEFAULT, AND REMEDIES A. PERFORMANCE. RMAN E. During the terra of this Contract, the parties will monitor performance and address unresolved contract issues as follows: 1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties. 2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar clays to cure an outstanding issue. 3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor. B. DEFAULT AND FEMEDIE, Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default: 1. Nonperformance of contractual requirements, or 2. A material breach of any term or condition of this Contract. Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non -defaulting party may: Rev. 2/2020 10 215 of 483 Do u i n Envelope ID: AE746A2A-B134-4607-A8BC-D580225CC659 091520-DIV • Exercise any remedy provided by law or equity, or • Terminate the Contract or any portion thereof, including any orders issued against the Contract. 0. INURAI E A. REQUIREMENTS. UII EMENTS. At its own expense, Vendor must maintain insurance polhcy ies in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following: .. Workers' Compensation and Employer's Liability. Workers' Compensation: As required by any applicable law or regulation, Employer's Liability Insurance: must be provided in amounts not less than listed below: Minimum limits: $500,000each accident for bodily injury by accident $500,000 policy limit for bodily injury by disease $500,000 each employee for bodily injury by disease 2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage en an occurrence basis, and rust be subject to terms no less broad than the Insurance Services Office (ISO") Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products -completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract. Minimum Limits: $1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury $2,000,000 aggregate for Products -Completed operations $2,000,000 general aggregate 3. Commercial Automobile Liability insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non -owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001( 10 edition or newer), or equivalent. Minimum Limits: $i,000,000 each accident, combined single limit Rev. 212020 11 216 of 483 IDo u Ign Envelope ID: AE7 6A B1 4-4 D7^ 8E -D 0 59 091520-DIV 4. Umbrella Insurance. rnce. During the term of this Contract, Vendor will maintain umbrella coverage over Workers' Compensation, Commercial General Liability, and Commercial Automobile. Minimum Limits: $2, 000,000 5 Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data — including but not limited to, confidential or private information, transmission of a computer virus, or denial of service. Minimum limits: $2,000,000 per occurrence $2,000,000 annual aggregate Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default. B. CERTIFICATES OF INSURANCE. CE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 l th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurers) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non -renewal, or reduction of coverage without 30 days' prior written notice to the Vendor. Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract. C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY IBUTOi INSURANCE AI CE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds. Rev, 2/2020 12 217 of 483 Do u ign Envelope ID: AE746A A-BI 4-46D7-A8B-D580225CC659 091520-DIV D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self -insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors. E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies). F. SELF -INURED RETENTIONS. Any self -insured retention in excess of $10,000 is subject to Sourcewell's approval. 21. COMPLIANCE A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold. B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities. 22. BANKRUPTCY, DEBARMENT, OR U PENSIOI CERTIFICATION Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing. Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time. Rev. f 0 0 13 218 of 483 Do Sign Envelope ID: AE748A2 -I31 4-46D7-A8B -D O 5 5g 091520-DIV 23, PROVISIONS IE N FOR NON -UNITED ITED STATES FEDERAL ENTITY PROCUREMENTS UNDER UNITED STATES FEDERAL AWARDS OR OTHER AWARDS Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based On specific funding specifications. Within this Article, all references to "federal" should be interpreted to mean the United States federal government. The following list only applies when a Participating Entity accesses Vendor's Equipment, Products, or Services with United States federal funds, A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60- 13 must include the equal opportunity clause provided under 41 C.F.R. § 0-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FIB 12319, 12935, 3 C.F.R. §, 1964-1965 omp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference. B, DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 141- 14 ). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. § 3141-3144, and 314 - 148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not Tess than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" back" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis -Bacon Act provisions. Rev. 2 20 0 14 219 of 483 Do u ign Envelope ID: AE746A2A-b134-46D7-A8BC-D580225CC659 09 1520-DIV C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5). Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours In the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401. a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, 'Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor certifies that during the terra of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above. E. CLEAN AIR ACT (42 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT U.S.C. § 12 1-13 7). Contracts and sub rants of amounts in excess of $1.50,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above. F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names Rev. 2/2020 15 220 of 483 Do u rgri Envelope ID: AE746A2A-B134-46D7-ABBC-D580225CC659 1 0 -I IV of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded frorn participation by any federal department or agency. G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 J.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352). H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed., I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition. I . ACCESS TO RECORDS C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor's personnel for the purpose of interview and discussion relating to such documents. L. PROCUREMENT OF RECOVERED MATERIALS (2 .FIR. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation Rev. 2/2020 16 221 of 483 Do u Ign Envelope ID; AE746A A-B1 4-46D7- BB -D 80 091520-DIV and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded 10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 24. CANCELLATION Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor's Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation. Sourcewell -rD0cL fgned by: By:,itertewtii SICLWArtA) COFD A139D064U9... Jeremy Schwartz Title: Director of Operations Procurement/CPO Date: 10/21/2020 I 10:22 AM CDT Approved: E ocu,Signed by: By: L alekie CMwMt Chad Coauette Title: Executive Director/CEO Date: 10/23/2020 I PM CDT Rev, f 0 0 Doosan Industrial Vehicle America Corp. Docu8lyned b: f VtA &SS6UJ ---9RRM0844840R6C,.. Dan Besson Title: National Accounts Sales Date: 1 2 020 j 2:48 PM CDT 17 222 of 483 Do uSign Envelope ID: E746 2 -B1 4-4 07- 83 -D 80 RFP 091520 - Fork Lifts and Lift Trucks with Related Services Vendor Details Company Name: Doosan Industrial Vehicle America Corp. 2475 Mill Center Parkway Suite 400 Address: Buford, GA 30518 Contact: Dan Besson Email: dan.besson@doosan.com Phone: 561-2 6-89 6 Fax: 7-746-220 HST#: 45-2469580 Submission Details Created n: Friday July 31, 2020 10:16:4 Submitted On: Tuesday September 151 2020 14:08:43 Submitted By: Dan Besson Email: dan.besson@doosan.com Transaction #: f a76 4e-6fdf-4d e- 1 dl-e672 07401 be ubmitter's IP Address: 73.0.151.164 Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 223 of 483 DocuSign Envelope ID:AE746A2A-B134-46D7-A8BC-D5802250C659 Specifications Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "N" if the question does not apply to you preferably with an explanation). Line ItO tuettorn:: :: Ides prise 1 Proposer Legal Name (and applicable MA, if any): Doosan Industrial Vehicle America Corp. (DIVAC) Parent : Doosan Industrial Vehicles (DIV) Proposer Address: 2475 Mill Center Parkway Suite 400 Buford, GA.30 18 Proposer website address: www.daosanlift.com, - www.doosa,n-iv.comien Proposer's Authorized Representative (name, title, address, email address & phone) (The representative must have authority to sign the "Proposer's Assurance of Compliance" on behalf of the Proposer and, in the event of award., will be expected to execute the resulting contract): Dan Besson National Accounts Sales, 2475 Mill Center Parkway Suite 400 Buford, GA. 30518 dan.besson@doosan.com 5 1- 6- 9 6. Proposer's primary contact for this proposal (name, title, address, email address & phone): Conner Cameron National Accounts Sales Support 2475 lIl Center Parkway Suite 400 Buford, GA, 30518 conner.carneroncdoosan.com 678-74 - 249 Proposer's other contacts for this proposal, if any (name, title, address, email address & phone): Dan Besson, National Accounts Sales, 2475 Mill Center Parkway Suite 400 Buford, GA. 30518 dan.besson@doosan.com 561-236-8966 Table 2: Company Information and Financial Strength Provide a brief history of your company, including your company's core values, business philosophy, and industry longevity related to the requested equipment, products or services. • DIV (Doosan Industrial Vehicles) is a division of the Doosan Group. The same group that owns Bobcat, (see annual report) DIVAC (Doosan Industrial Vehicles America Corp) is a wholly owned subsidiary of DIV (Doosan Industrial Vehicles) Korea, We have won the Doosan Credo award 2 years running 2018 and 2019 for our overall sales & Community support activity. Additionally, MAC won the Doosan Presidents Award in 2018, for Excellence in performance, 1) The Doosan Way is a set of principles and values that represent our philosophies and unique way of doing business. These principles have been the foundation of Doosan's success for the past century. (see attached) The Credo consists of Doosan's Aspirations and core values. 2) These are the values and philosophy that drives our growth. 3 Our Vision a) We aspire to be a Respected Global Leaden a major innovator of products and services that improve the quality of life for people, and our communities around the world. b) Our Credo will be our guide to drive our second century of growth. c) Our people are our greatest asset d) integrity and transparency are fundamental Doosan strengths e) Inhwa is defined as teamwork f) our customers are the reason we exist g) our goal is to always deliver superior value to our customers h) long term success is built by respecting the right of our suppliers, distributors and partners to earn fair profits Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp, 224 of 483 Dacu ign Envelope ID: AE746A A-B134-4 D7-A8BC-D580 DC 9 4) Doosan is heavily involved CSR (Corporate Social responsibility) supporting local communities, performing volunteer work for the communities we live in, Donations to our local food banks, Toys for Tots annually and other charity organizations. (see attached doc) 5) DIVAC (Doosan Industrial Vehicles America Corp) was recognized for its contribution to our local community by the Gwinnett Chamber of Commerce as the International Company of the Year in 2018. 6) DIVAC (Doosan Industrial Vehicles America Corp) has doubled its sales revenue from 2016 to 2019. We have accomplished this through: a) Dealer distribution development - 62 dealers to now 93 dealers b) By 2021 we will be at 105 dealers nationally. c) National Account growth has a 22% (CAGR) compound average growth rate over the same 3-year term. d) DIVAC has double sales with our 3rd Party partners in GSA, DLA, DPA Open Market Gov sector business through collaboration and focused growth activity. e) Product development — DOOSAN will continue to develop new products that bring technology and value. f) Strong Doosan / Bobcat Financial Programs - g) Strong market promotions h) Dealer Partnering 7) We believe in doing the right thing and supporting our dealers thru a partner type relationship. 8) DIV (Doosan Industrial Vehicle) began manufacturing forklifts in 1968. We manufactured forklifts for Caterpillar Lift Trucks beginning in 1983. 2000 - we launched the new Doosan 5 series forklifts. 2005- Doosan Corp Acquires Daewoo. 2012 - class 3 walkieirider trucks, walkie stackers were introduced. 2016 - Sit-down electrics counter balanced were introduced in both 3W and 4W models. 2017 — the updated 7 series CL5 IC engine pneumatics was introduced with 5 new models. The DV160, DV250 large capacity Pneumatic IC engine products were introduced in 2 new products. 2018 — the updated 7series mid -weight CL6 IC ermine pneumatics was rolled out in 10 new models. 2019 — the updated 7series CL1 pneumatic electrics were brought to market in 7 new models. The new CL4 cushion tire IC engine 9 series were introduced in 13 new models. The new SUR electric Stand up CL1 was rolled out with 6 new models. The new OP electric Narrow Aisle Order Picker was rolled out. The new BER electric walkie rider CL3 products were introduced in 4 new models. The BR CL2 electric Reach truck was updated to the ÷ plus version. 9) Doosan currently has a full product offering in all 5 classes of forklifts with capacities from 3,000 lbs. to 55,000 lbs. at a 48" load center. Doosn Industrial Corp, Video — copy and pastes into your browser https://w w.youtube. ml ratch?v=M349 omAI U Doosan Industrial America Corp https://w ,+w.youtube. m atch r G e3 I 90 What are your company's expectations in the Our past performance would not be an indicator of o.ur -future performance potential event -of an award? given .the current understanding of the Sourcewell business model, given the runt training and knowledge we have gained from Bobcat. We havehired a dedicated Gov resource to grow this sector of business. We fully expect to achieve over 2 3% .growth in year 1, 100% year 2, 65% year 3 'based on our market plan and committed .resources for growth. By end of contract term, we would be disappointed if we. were not at 400- 00 units and .in excess of $10,0001000 volume annually. Our vision is this group will have 2-3 additional resources dedicated to *it in the next 3 years. We have a lot to prove if we have that opportunity afforded us. We are keenly committed to Sourcewell for strong growth, bringing value to our relationship. We believe our products and value proposition bring opportunity and TOC value to the relationship of the Sourcewell brand and its customers. Sourcewell will be our single focus in this government 'sector. We will work strategically and diligently to become the fastest growing forklift provider. Implementing our marketing plan and utilization of the Doosan Sales, customer service, strong dealer resources, routine training & communication with support of corporate marketing resources to gain immediate traction with the opportunity. Strong use of digital marketing & dealer feet on the street contacting 'the customers face to face as best we areallowed in this current environment. 1 Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 225 of 483 DocuSign Envelope ID: AE746A2A-I3134-46D7-A8BC-D580225CC659 If applicable, provide a detailed explanation outlining the licenses and certifications that are both required to be held, and actually held, by your organization (including third parties and subcontractors that you use) in pursuit of the business contemplated by this RFP. See the attached Financial Information pdf for further details. 2018 Financial report is also attached. DIVAC Doosan Industrial Vehicle America Corp. Financials roll up under IDoosan Corporation consolidated. (see summary below) Doosan Corporation Audited Financials [Income Statement] (USD) Account 2019 ear 2018Year I . Operating Income 1,7 8,061,786 1,766,337,770 1. Commodity and manufactured goods 1,538,692,030 1,527,973,576 2. Other sales 1781660,152 1661842,003 3. Dividend Revenue 18p709,605 71,22,191 E . Operating Cost 1,99,649,097 1,,317,614 1. COGS of commodity and manufactured good 1,2471336,438 1, 45, 275,194 2. Other COGS 1 8,94 ,607 107,474,484 3. Sales, General and Administrative cost 223,3661052 232,567,837 III. EBIT 1361412,689 181,020, 56 Financial revenue Financial cost Other non operation profit Other non operation cost '. Earnings before tax 13 ,. 001 8 Corporat Tax 15,99,408 V. Net Income 120,204,874 30,128, 601 74, 58; 596 131516,564 24;8501228 89,49,631 14,482, 94 21, 799,475 56,404,630 1217811074 22,995,893 66,466,737 Bid Number: r; FP 091520 Vendor Name: e: Doosan Industrial Vehicle Americo Corp. 226 of 483 DocuSign Envelope ID: AE7 6A A-B134-46D7-A8BC D5 D 5DD6 9 Table 3: Industry Recognition ark tplac Success 16 20 Describe any relevant industry awards or recognition that your company has received in the past five years What percentage of your sales are to the governmental sector in the past three years What percentage of your sales are to the education sector in the past three years List any state, provincial, or cooperative purchasing contracts that you hold. What is the annual sales volume for each of these contracts over the past three years? List any GSA contracts or Standing Offers and Supply Arrangements (SOSA) that you hold. What is the annual sales volume for each of these contracts over the past three years? Table 4: References/Testimonials DIVAC has won the Gwinnett County, Chamber of Commerce (GA) International Company of the Year Award. DIV has won numerous Red Dot Design Awards for engineering designs. • 2017 Won the Company Innovation Award 2017 Awarded Best Design Award, Daosan Finger-tip 2018 Awarded Pin Up Design Award, BRS-9 Series 2019 Awarded iF Design Award, 5 - , BR1 -9 approximately 7-8% Frankly, although we have had limited sales to any purchasing cooperative at the factory level. Some of our dealers are participating in these arena's, however we have not. We have some limited sales to the State of New York Thruway, it is not substantial. Some other of these verticals are listed below. City of Lynden Lynden School District CITY OF CHICOPEE, CMG RUNTY OF ERI E LAS CRUCES PUBLIC SCHOOLS MIDDLE COUNTRY CENTRAL SCHOOL DISTRICT NY STATE THRUWAY AUTHORITY Alabany County General Services Turlock !nation district County of Monterey City of Chhicopee, CMG County of Erie Jefferson -Lewis BOLES Office of General Services MIDDLE COUNTRY CENTRAL SCHOOL DISTRICT COUNTY OF ARAPA H tE WATER AUTHORITY OF WESTERN NASSAU COUNTY CATTARAUGUS-ALLEGANY BOLES SHOREHAM-WAD1NG RIVER CSD We have a longtime business partner(s) for GSA, DLA, DPA and OPEN MARKET verticals. We have doubled this business revenue since 2017. 2019 revenue was in excess of $11M1L. Line item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities. o to d,.N County of Arapahoe Teresa Peepgrass one. Number* 303-795-4620 iLas Cruces Public Schools Florida Power &Light St. Johns River Water Management District Aldo Magana Ross Andersen Dave Dickens 75-527-6025 561-964-6200 352-317-5006 Bid Number: RFP 091520 Vender Name: Rowan Industrial Vehicle le America Corp. 227 of 483 DocuSign Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC659 Table : Top Five Government or Education Customers Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project( , size of transaction(s), and dollar volumes from the past three years. Entity- :Name Turlock Irrigation District Employees Association Johnson County PUD#1 of Chelan Co. City Of Savannah City of Naperville Entity Typo *: Government Kansas - K Government Illinois- IL .ope,..of. orl * • Sold 4 forklift to them in the past couple of year. Contact Daniel Gonser 209-883- 8632 Sold 3 Forklift to them in the past couple years. Contact Dan Conteese 913-708- 1750 Sold them a Dual Fuel 4 -7 10,000 lb. forklift Sold them a Diesel D S-7 8,000 lb. Forklift Table 6: Ability to Sell and Deliver Service $20,000 $21,000 per to $24,000 117,000 44,024.00 $32,405.00 dlfar blur o.P�a t Thr o.. Less than $100,000.00 'Less than .$100,000.00 117,000 sold another D120 in 2016 Less than $1,000,000 Less than $1,000,000 Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions. _1r ti uestior _ sponse 23 Sales force. 1 Doosan's dealer support has grown 50% since 2016, 62 to 93 dealers plus branches. 2) DIVAC sales force consists of 20 Corporate Sales/marketing resources, a. 90+ dealers, nearly 200 locations. b. Dealers are out multiplier of forces to accomplish our sales objectives. We can reach more. c. Digital sales force is a must in this environment. It will be fully utilized. d. 600+ sales professionals promoting the Doosan forklift offering to the US and Canadian markets. e. Our vision is adding another 12 dealers by end of 2021, continuing to expand and grow the footprint. 3) We will serve all Sourcewell members and market segments throughout forth America to include Alaska, Hawaii and all US Territories. Additional freight when using a freight forwarder will be. added to account for the additional shipping charges either door to door and/or door to port depending on the customer's needs. 4) We also have (4) National Account Managers to facilitate large national accounts, we have 8 regional field managers supporting the dealer organization activities. 24 I Dealer network .or other distribution methods. 11) Dealers - Doosan has 90+ dealers with nearly 200 different site locations throughout NA 2) This will continue to grow and expand; '2016 = 62 dealers, 2020 = 93 dealers, 2021 will be 105 dealers. 3) Doosan (DIVA) owned retail operations in ATL and LOS ANGELES markets 4) National Sales channel 5) Prolog's / Real estate Government Sales channel 7) 3rd party Sales Partners a. Gov — Bravo, AMH, Technology Intl. GSA, DLA, DPA, Open Market I b. United Rentals, Sunstate Rentals, ARA Bid Number: RFP 091520 Vendor Name: Doosan industrial Vehicle America Corp. 228 of 483 Dom Sign Envelope iD: AE746A2A-B134-46D7-A8BC-D580225CC659 25 Service force. 26 Describe in detail the process and procedure of your customer service program, if applicable. Include your response -time capabilities and commitments, as well as any incentives that help your providers meet your stated .service goals or promises. 27 Identify your ability and willingness to provide your products and services to Sourcewell participating entities in the United States. 1) Doosan has over 900 factories trained, (75% or more) service tech's thru-out US and Canada. 2 Techs are supported by a Service staff of 4 field support people and an internal staff of 8 resources supporting the dealer and customer field support activities. 3) They are equipped with service tools and laptops with connective dongles for diagnostics and troubleshooting. 4) Field issue resolution is handling by an on-line system with office monitors, email notifications, Escalation etnaiis with time fences to insure timely resolutions. 1) The customer support group is managed by an on-line field system SCC (Service Call Center), tracking issues, this system is visible via a wall mounted screen in the corporate service office area. 2) This system has email notification hierarchy to keep a focus on the resolution of the issues. The issues are color coded Green, Yellow and Red based on the time since opening the ticket. This keeps focus on the issues with timely resolutions. 3) Typical dealer response time goals are within 4 hours average. 4) Dealers have incentive for the opportunity to qualify for annual awards by meeting designated performance level criteria. This is really a big deal for dealers to receive these awards. 1) Although DIVA (Doosan Industrial Vehicle Corp. America) has had the Sourcewell contract for the past 4 years. Honestly, we did not fully understand it and therefore did not properly focus on it. 2) We have had several meetings with our Bobcat group counter parts recently, on the how the Sourcewell business operates. We now understand it and grow it with a strong focus. 3) DIVAC has hired a new resource (Conner Cameron) to manage the Sourcewell account opportunity. He will be dedicated and accountable for driving the growth activities related to contract growth through a focus on marketing, training, communication, and supporting our dealers to grow the opportunity through the Sourcewell system. 4) Additionally, DIVAC will prepare dedicated marketing materials, enhance websites, establish a dedicated resource portal for dealers and distribution of information to existing and potential Sourcewell customers. 5 DIVAC is currently involved with the NAVY, AF and other Government military contracts through a dedicated selling agent/partner. 6) WE are very excited to have an opportunity to show Sourcewell our capability to manage and grow this. contract volume. D1VAC sales had CAGR of +30% over the past years 017» 019. 7) We are very confident we can grow this business sharply over the next 3 years through execution of Market plan, Systems integrations, Strong routine communication and KPI driven resources, 28 29 Identify your ability and willingness to Canada is no different than the US. all the same from Q27 applies. We have dealers provide your products and services to throughout Canada and supportpersonnel to support their sales and service activities, Sourcewell participating entities in Canada. The major • difference is in landed freight costs which we try to mitigate through direct container shipments through nearest port where possible, Identify any geographic areas of the United States or Canada that you will NOT be fully serving through the proposed. contract. We have not identified any area's that cannot be supported. We have supporting dealers as far up into the Yukon, Nova Scotia and Newfoundland areas of NA. Currently North Dakota does not have representation. Additionally, we can partner with sister companies if required for sales & service. support. 0 31 Identify any Sourcewell participating entity sectors (Le., government, education, not -for - profit) that you will .NOT be fully serving through the proposed contract. Explain in detail. For example, does your company have only .a regional presence, or do other cooperative purchasing contracts limit your ability to promote another contract? 1) DIVAD. can support all area sectors of the contract. Our presence is national with 2 distribution points east and west.. 2) There are no limitations with other government partners in either direct or indirect relational contracts. 3) We have other supporting family business groups as well, that can provide support as needed. Define any specific contract requirements or restrictions that would apply to our participating entities in Hawaii and Alaska and in US Territories. Table 7: Marketing tin Plan Line. J Item' ., 32 pestitin • Describe your marketing strategy for promoting this contract opportunity. Both Hawaii and Alaska regions are supported by our dealer organization and coverage. Mainly freight cost impact would be maim difference to these area's door to door or port to port. Our dealers are afforded the same dealer programs and support from DIVAC We will serve all Sourcewell members and market segments throughout North America to include Alaska, Hawaii and all US Territories. Additional freight when using a freight forwarder will be added to account for the additional shipping charges either door to door andfor door to port depending on the customer's needs. There are many elements of activity that will be leveraged to grow the Sourcewell community opportunity. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 229 of 483 Docu ign Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC669 Upload representative samples of your marketing materials (if applicable) in the document upload section of your response. 1. Target Industry segmentation focus — leverage current databases and 3rd party databases. 2. Company resource training and awareness a. Dedicated resource (newly hired; Conner Cameron) b. DIVAC Corp. - marketing group, customer service, accounting, sales support c. DIVAC Field staff — Regional business managers, Service managers, Parts mgrs. d. Dealer Group webrnars and training • 2 times monthly through 2021 e. DIVAC Corp, and field resource site visits f. KPIs for DIVAC RBM's and Sourcewell.gov rep 3. Dealer Training — types: a) Monthly Webinars — open and general knowledge; b) Focused and strategic with specific dealers in targeted markets and industryr segments. 4. Leverage our Sales Force CRM to manage the targeted segment approach (dealer related) adding Sourcewell business. 5. Create effective and dedicated collateral market pieces targeting Sourcewell members, and other industry segment opportunity leveraging the Sourcewell Logos and contract. 6. Post Sourcewell logos on Doosan's retail operations - Doosan Material Handling Systems (DMHS) websites. 7. Created a Sourcewell Government (IJ t NLIFT/G VER MENT) landing page on websites for DIVAC corp.) and DMHS (Retail). Additionally, we will strongly encourage all dealers to create a landing page for Sourcewell as well leveraging the brands. (see attached) 8. rare -determined calendar schedule, maintaining a dedicated and defined monthly training and activity routine. 9. Leverage paid Google ads spend, electronic newsletters, email campaigns, boosted social media posts on Facebook, Twitter, Linkedln, Instagram which is typical of what we use today to promote brand awareness and generate leads. 10. DIVAC will extend the use of the awarded Sourcewell contract to all members and non- members (to drive additional membership) to all sectors of the SLED (State, Local, and Education) ,market throughout North America. 11. Generate quarterly market promotion materials specific to Sourcewell member opportunity. These are revised quarterly for our dealer network and market retail programs. 12. Promote the Doosan Value proposition for TOC (total ownership cost) and Safety. This could include special product value propositions such as extended warranty, options, Safety options, Finance options, promotion rebates, and product specific promotions we present to market from time to time. 1. Marketing materials will be created within the scope and guidelines provided by Sourcewell. 14. Refer below to Doosan You tube video RIA: Copy and paste URL into your browser Doosan Industrial America Corp https:fiwvrrw.youtube.corntwatch?v-=-ry Ne YIW90 Doosan Credo Award 2019 Doosan America Corp. https:lfw rw.doosanlift.comlbloglcategoryfnews/ MLB Commercial https://www.youtube.cornfwatch?v=oFjWv6CApuc Black Dog Salvage Partner https://www.youtube.comiwatch?v.--q7UZ6-20_Zw Doosan industrial Corp. https:llwvww.youtobe.comfwatch?v=M349 omAi9U Doosan Intelligent Forklift - Concept https://www.youtube.comtviiatch?v=sMrbOoozJWg (DIVAC webslte) https:f/ww.doosanlift.comf? gclid;EAlaI£ ob hMig9 o Hp6wIVErb iChOx8 whEAMYA AAEg I GfD_BwE DIVAC Dealer Partnership https://www.youtube.comtwatch?v=b6c1DdrF0d4 Doosan 9 series electrics https://www.youtube.corniwatch?v=zgoSWTR_sDQ sIJQ Narrow Aisle Reach Truck https://www.youtube.cordwatch?v=0GB4fdTYMM8 New Order Picker https://www.youtube.comiwatch?v=tjtil-iKtwM LA B2OT Three -wheel Electric https://www.youtube.corniwatch7v=X09eWXbpabA Bid Number: r: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 230 of 483 Docu ign.Envelope ID: AE74 A2A-131 4-4 D7-ABC-D58022 DD 59 Doosan Industrial America Corp Video https:/]Www.youtube.comtwatch?v=M349SomAl9U 33 34 Describe your use of technology and digital data (e.g., social media, rtetadata usage) to enhance marketing effectiveness. In your view, what is ourcewellts role in promoting contracts arising out of this RFP? How will you integrate a Sourcewell-awarded contract into your sales process? Doosan Large Forklifts https;//www.youtube.comfwa#oh?v=1 raSgU q 8 Q Doosan Industrial Vehicle America 2 https:flwww.youtube.com/watch?v=oN f ZVF-o Zoom httpsliwww.zoorninfo.comicidoosan-Industrial-vehicle-america-corporation138324456 1. DIVAC will continue to leverage all aspects of paid Google ads, electronic newsletters and email campaigns, and boosted social media posts (see examples) on platforms such as Facebook, Twitter, Linkedln, Iristagram which we use today to promote brand awareness and generate leads. 2. Our Social Media resources will be focused on leveraging all platforms. 3. Additionally, DIVAC will add a "SOUR EV fELL RESOURCE" BUTTON to our DEALER INTRANET site providing a 4/7 resource platform for information related to this contract. a. Sourcewell University b. Sourcewell get to know you. c. Other available informational & training documents as developed. 4. Again, recently establish a Sourcewell Government D OSANLIFT/{G VERNMENT) landing page on websites for DIVAC (Doosan Industrial Vehicles America Corp.) and DMH (Doosan Material Handling - Retail). 5. DIVAC RBMs (regional business managers) and RSM's (regional service managers) will be fully trained and provided all resource documentation with training and handouts with review at dealer sites. 6. Resources and documentation as well as Training content will be prepared for our LM (learning management ernent system 2021) 7. Additionally, RBMs will be tasked with bringing awareness and focus within the DIVAC .dealer group. B. MAC will leverage our customer database as well as 3rd party partners- to define industry segmented opportunities to grow Sourcewell volumes. 9. DIVAC will leverage its dealer base websites and social media activities to promote and grow within the Sourcewell community of opportunity. 10. Lastly, DIVAC will host monthly online TRAINING WEBINARS for our dealer sales teams promoting the Sourcewell Opportunity. 11. TELEMATICS- Available option on products a. This option brings .multiple positive attributes. I. Truck impact sensing ii. Operating hours iiiPS positioning iv. Dedicated operator cards v. OSHA mandated operator daily check list. Electronically stored for OSHA records. 1. Eliminates daily checkspaper collection daily. 2. Truck will not operate until completed by operator one time in the day. 1. Our expectations would be for Sourcewell to provide on -going training and support as needed and required for accessing the business opportunity. 2. We would expect Sourcewell to continue to provide the pathway to the members, best practices, and a well-defined easy, procurement process for its members. 3, To provide the direction and platforms that reduce or eliminate impediments to foster growth of relationships between Sourcewell Suppliers and its members. 4. We are very confident with the current understanding Sourcewell business platform, Dedicated resource & management support we can tum the opportunity into substantial future growth by strong communication with our dealer body bringing awareness and benefit to the platform, 5, We have structured a simple quote system and pricing scheme that will make the process easy for the dealer sales teams. Our order processing system will have an identifier code for all Sourcewell orders that will make it easy for customer source identification and quarterly payment routines to Sourcewell. 6. This activity will be a daily focus of our SW resource focusing on execution of the Market plan stated above. 7. On -going Training sales support, business development, 18. Leverage Sourcewell website and resource tools. Bid Number: RFP 091520 Vendor Norma: Doosan Industrial Vehicle America Corp. 231 of 483 DocuSign Envelope ID. AE746A2A-B134-46D7-A8BC-D580225CC659 35 Are your products or services available through an e-procurernent ordering process? If so, describe your e-procurement system and how governmental and educational customers have used it. Table 8: Value -Added Attributes Line::;. item 36 Describe any product, equipment, maintenance, or operator training programs that you offer to Sourcewell participating entities. include details, such as whether training is standard or optional, who provides training, and any costs that apply. 1. DIVAC has an on-line ordering procurement system for its dealers use. Additionally, our dealer quoting/proposal system can build an order specification, create dedicated customer specific proposals documents that can be direct ernailed. 2. Additionally, once a proposal is approved, the dealer can turn that into an on-line e-- order directly from the SRA quoting system. 3. We have another government based selling agency that can leverage this platform directly for specbuilding, quoting and ordering as they grow in the program. They recently implemented the SRA quoting system. They however have not utilized the online ordering yet due to the complexity of the specification & option detail from the military branches (NAVY, AIR FORCE etc.) 4. As DIVAC builds the business opportunity with SW based members, we would strongly consider incorporating a newly developed order mess portal for direct site entry from a Sourcewell member. This system integration can be expanded to other platforms for direct order processing, Doosan Products have some strong value-added features /components that others do not offer. Such as: 1) year /10,000 hr Brake Warranty at no added cost. no brake costs over the term! Typical life is 15,000 hours. 2) DOOSAN Assurance Warranty with up to 3-year coverage at no additional cost. Power Plus Extended warranty coverage on the Powertrain is available for a cost. 3) DOOSAN Total Care- maintenance programs that can fix the total operational costs of repair maintenance, The costs are based on product type, term and hours of use. 4) Telematics system - for OSHA mandated Daily Operator Checklist compliance. Simplify and document the process. Additionally, monitor truck operation and impact monitoring. TECHNICAL SERVICE TRAINING - No Cost a) b) c) d) e) Doosan offers Technical Service training at its Buford GA site. — No charge Monthly scheduled sessions LIMB (learning management system) system with varying training curriculum's These are open to customers with internal Maintenance resources OPTIONAL — Site Training with costs associated. Daily charge rate, OPERATOR TRAINING - Optional ' cost$ a) This service is provided by our dealer network of trainers. b) This can be included/negotiated as a condition of the sale. c) Dealers set charge rates, typically $1 0-2 0 per person. SALES TRAINING - Boot camps - No cost a) DIVAC offers Boot sales boot camps at it is Buford, GA HQ location. — No charge b) Webinars are held monthly for dealer training on products, Market programs, SOURCEWELL RELATED TRAINING a) DIVAC will establish dealer training curriculum leveraging the Sourcewell University and an TRAIN the TRAINER PROGRAM to be Developed in 2021 a) VVe will establish the curriculum and the platform for roll out of this program to multiply the impact of the training at the dealer sales level. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 232 of 483 DocuSign Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC659 37 Describe any technological advances that your proposed .products or services offer. 38 39 Describe any "green" initiatives that relate to your company or to your products or services, and include a list of the certifying agency for each. Identify any third -party issued eco- labels, ratings .or certifications that your company has received for the :equipment or products included in your Proposal related to -energy efficiency or conservation, life -cycle design (cradle -to -cradle), or other g.reenIsustai nability factors. 1) - Operator Safety Systems - Standard feature - Operator safety system. Mast Interlock System when the operator gets off the seat or turns off the machine the hydraulic tilt lift and lowering system will deactivated automatically for safety. 2) GSS - Guardian Stability System - Standard feature - Electrics; Active safety stability system. Next gen IC products are being developed with GSS currently. 3) ECOEco mode setting for engine controls -reducing fuel consumption, carbon footprint by up to 15% 4) AFM - Air Filter Monitoring system - standard feature - most all IC (Internal Combustion engine power) products. Reduces filter servicing* 5) TELEMATICS- Available on products - option 1. This option brings multiple positive attributes. a) Truck impact .sensing b) Operating hours c) GPS positioning d) Dedicated operator cards Maintenance notifications f) OSHA mandated operator daily check list. Electronically gathered & stored for OSHA records. i. Eliminates daily checks paper collection daily. ii. Truck will not operate until completed by operator one time in the day. 6) Coming in future — Al — algorithm engine. controls reducing fuel consumption and carbon footprint emissions. 1) We are in Tier 4 EPA compliance with our product offerings. 2 We have grown our (green) Electric products line-up by 75% in the past 3 years. Including new CLI Stand up, walkie riders, High lift Order pickers, Reach Trucks, other utility line equipment powered by Li battery. 3) Additionally, we have expanded power battery options such as Li, Fuel Cell and conventional lead acid batteries 4 Increased service intervals on all new IC products, reducing waste oils and needless services that impact environments. 5) Our offices are green with no foam or paper cups, all employees issued personal items. 16) Our building was built under LEED compliance with LED lights, auto shut off (warehouse and office lights without movement etc. Doosan offers many electric products at/or near ZERO emission levels. Offering Li, fuel Cell and conventional battery power. 2) UL—E, ES, EE, LP, LP , D, DS; 3) CE; 4) ISO; 5) A.H I,B 6.I ! ITSDF 6 Some IC type products have ECO switch to conserve fuel consumption and reduce Carbon footprint by up to 1 %. 40 Describe any Women or Minority Business Entity ( MBE), Small Business Entity (BE, or veteran owned business certifications that your company or hub partners have obtained. Upload documentation of certification (as applicable) in the document upload section of your response. 1) We have minority and women owned independent dealer businesses in our dealer network. 2) DIVAC does not hold any such carts. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 233 of 483 Doeu ign Envelope ID: AE746A2A-B134-4607-A8BC-D580225CC659 41 What unique attributes does your company, your products, or your services offer toourcewell participating entities? What makes your proposed solutions unique In your Industry as it applies to Sourcewell participating entities? We have factory and dealer stock in excess of 1,000 units for quick and on time delivery, We offer extended warranties that are unmatched in the marketplace at competitive pricing. Our Oil Cooled Disk Brakes are a standard feature on all counterbalance forklifts that offer a 5-year 10,000 warranty. Doosan Products have strong value-added features /components that bring tangible TOC reductions, others do not offer, Such as: 1 year 11 0, 000 hr Brake Warranty atno added cost, no brake costs over the term! Typical Iife is 15,000 hours. NO BRAKE REPAIR COST of the ownership terra! This is TOC tangible savings 2) DOOSAN Assurance Warranty with up to 3-year coverage at no additional .cost to Sourcewell members. 3) Power Plus Extended warranty coverage on the Powertrain is available for .a cost. 4) DOOSAN Total Care- maintenance programs that can fix the total operational costs of repair maintenance. The costs are based on product type, term and hours of use. ) Carriage to Counterweight warranty 5 year / 10,000 hours 6 Extended Service Intervals — Extends term between PM services. 7 Taper roller bearing Steer axles. 6) Telematics system - for OSHA mandated Daily Operator Checklist compliance. Simplify and document the process electronically. Additionally, monitor truck location and impact monitoring included. 8) Ergonomic pedals — 9) LED lighting standard 10) HD Cast iron Steer axle with massive Taper roller bearings 11) Safety grab Handle with horn button for reverse driving 12) Uptime — easy access to maintenance .& in some later models extended service Intervals which reduce maintenance requirements, 13 Large visible Instrument, panel 14) Advanced 2 segment cooling .system for high heat balance cooling 15) Zeus Cabin, with •ergonomic operator area. 16) Ergonomic Fingertip controls - option 17) Blue operator Safety lights available. option 18) Auto -shift Transmission, reversal capable Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 234 of 483 DocuSign Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC659 Table 9: Warranty Describe in detail your manufacturer warranty program, ram, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response In addition to responding to the questions below. 42 43 44 45 46 uetion Do your warranties cover all products, parts, and labor? Do your warranties impose usage restrictions or other limitations that adversely affect coverage? Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? Are there any geographic regions of the United States (and Canada, if applicable) for which you cannot provide a certified technician to perform warranty repairs? How will Sourcewell participating entities in these regions be provided service for warranty repair Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? Machines are covered for parts, labor and travel costs. Spare Parts are covered for part cost, (no labor) We have conditions related to abuse., misuse and environmental conditions. Lack of Maintenance related issues. We are very liberal comparing to many other OEMs. DIVAC wants to do the right thing most every time. We cover a flat 1.5 hours of travel per warranty occurrence as a standard. In special circumstances we will consider beyond the normal scope. We have 90 dealers covering most every servicing locations. Additionally, in case we may not, we will leverage our Bobcat sister company dealers if needed. Typically they are passed on to, for example: an attachment manufacturers product. We have supported scenarios in the past though if we feel it is needed. 47 What are your proposed exchange and return programs and policies? We are will consider it case by case. Our return rate is Tess than 0.000 %. It is rare. 48 Describe any service contract options for the items included in your proposal, Maintenance Plans & Service DIVAC offers extensive Maintenance Plans performed by our Dealer Network of 90+ dealerships across the U.S. and Canada, with service 200 locations, 'which shall be employed to provide consistent and high quality of service and Maintenance across all your end users and customers, at competitive rates and materials cost. DOOSAN CARE t DOOSAN T&M CARE - Time & material only - excludes all warranty coverage 2) DOOSAN SELECT CARE, - PM (Planned Maintenance) only a. Recommended scheduled maintenance b. Fixed Cost structure + parts 3) DOOSAN DEDICATED CARE- FM (Full Maintenance) Complete Maintenance a. Perform all Scheduled Maintenance b. Perform Breakdown & Overhaul Repairs c, Typical Exceptions — Tires, forks, torn seats, transport charges, rental charges (unless otherwise agreed), abuse incurred, Safety lights and equipment, Bulbs, Fuses, Abuse, lack of daily maintenance and other non - covered items per FM agreement document. * Bid f ur h r: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 235 of 483 DocuSign Envelope ID:AE746A2A-B134-46D7-ABBC-D580225CC669 Table 10: Payment Terms and Financing Options Lin Item iestirt • 49 What are your payment terms (e.g., net 10, net 30)? Net 45 Days. 50 Do you provide leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions? We offer both (FPO) full payout leases and (FMV) fair market value leases form 36 months to 84 months. We can use DFS (Doosan Financial Service - PNC), NCL Government Capital or other financial partners. 51 Briefly describe your proposed order process. Include enough detail to support your ability to report quarterly sales to Sourcewell as described in the Contract template. i For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) will process the Sourcewell participating entities' purchase orders. 52 Do you accept the P-card procurement and payment process? If so, is there any additional cost to Sourcewell participating entities for using this process? Both dealer sales and corporate sales will be registered in corporate office as Sourcewell Contract with a SAP system code. Dealer stock and new orders will follow the same process. Al! are labeled at order entry and are coded and logged each time. All units are warranty registered in our machine history system. We have established a customer code and a monthly reporting process. This is checked against the Order log kept by Customer service/order entry for comparison and accuracy. We double check the system against manual log monthly as a confirmation. Then the Quarterly report is reviewed in the same manner within 3 working days post Quarter end. The Sourcewell quarterly administrative fee report is submitted to Accounting for Payment. And payment is processed. The cost for using the P-card will be added to the invoice. The. Sourcewell pricing is extremely aggressive and costs with this payment method will be added if used. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 236 of 483 Docu ign Envelope ID: AE 4 A A-B1 4-4 D7-A8B -D 0 25 6 9 Table 11: Pricing and Delivery Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form. Describe any unique .distribution and/or delivery methods or options offered in your proposal. Table 12: Pricing Offered Line._ f:Tl item . 61 ..rich Offered in.this'Proposal is:: Electric Forklift that have a separate charger will require an eiectrician to hard wire the charger for power. this cost is the responsibility of the purchaser, c. better than the Proposer typically offers to POs: cooperative procurement organizations, or state purchasing departments. Due to potential volumes pricing is more aggressive i with extended terms. Bid Number: r: FP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 237 of 483 Docu ign Envelope ID: AE746A A-B1 4-4 D -ABED-D 80 CC6 9 Table 13: Audit and Administrative Fee Line.' Item. .-.. ustio.r 62 Specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with Sourcewell. This process includes ensuring that Sourcewell participating entities obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to Sourcewell. 63 Identify a proposed administrative fee that you will pay to :Bourcewell for facilitating, managing, and promoting the Sourcewell Contract in the event that you are awarded a Contract. This fee is typicallycalculated. as a percentage of 'endor"s sales under the Contract or as .a per -unit fee; it is not a line -item addition to the Members cost of goods. (See the RFP and template Contract for additional details.) IDIVAC IT will Implement an SAP Monthly batch process that utilizes a specific sales code (SOURCEWELL) that will easily identify all SOURCEVVELL related orders that were processed in the the month. Additionally, DIVAC IT group will create a report that tracks all orders via month end/quarter end report. Additionally, our new. dedicated SW resource (Conner Cameron) will be keep a daily log as a double check since each order will pass through him. From the automated quarterly end report, The first working day of each new quarter term, the report will be auto erailed to the NA resource to double check vs the log. once verification is completed. Then a payment request will be submitted to the DIVAC accounting department within 5 working days from quarter end term. DIVAC accounting department will issue payment via wire transfer. DIVAC A will pay a 2.0% admin fee on net invoice before Freight andfor any related handling fees. Table 14A: Depth and Breadth of Offered Equipment Products and Services uefi Provide a detailed description of the equipment, products, and services that you are offering in your proposal. Within this RFP category there may be subcategories .of solutions. List subcategory titles that best describe your products and services. onse Doosan offers a full line of IC and Electric product offerings to our customers. From LI electrics through CL5 IC pneumatic products with capacities ranging from 3,000 Ib through 55,000 lb at 48" load centers. Other products and services available are: 1. Telematics Systems 2. Battery 1 charger tracking systems 3. Fleet management services 4. Fuel Dell powered electrics 5, Lithium ton powered electrics 6. Site Surveys 7. New future products A, AGF products 8. Future features- Al based interactive inputs and algorithms. Other Available Options - Service PM, FM, Telematics, battery monitoring systems, Doosan PROCare FLEX Plans — Standardized, regionally structured programs to provide dedicated & specific Doosan support services. You determine your need and comfort zone, From TM to Worry free fixed cost maintenance 1) Doosan Planned Care Planned Maintenance 2 Doosan Dedicated Care — Full Maintenance coverage 3) Doosan FLEET Care — Fleet Management — available 2021 4) Doosan CONNECT- Site Telematics Solutions 5) Battery CONNECT- Smart Battery Solutions for Electric Lift Trucks CL1 - Both cushion -tire and pneumatic tire models. Including 3 wheel, 4 wheel sit- down riders. Actditionallyr, we offer Stand-up type counter balanced units for warehouse type applications as well. DIVAC covers 95% of the market need. DL - We offer both panagraph reach trucks and high level order pickers in lift heights. exceeding 300". CL3 - Doosan offers Walkie, walkie riders up to 8,O001b, including double pallet handlers. Additionally we offer stackers, reach stackers, center control units, etc, CL4 - We offer a full line of .cushion warehouse type products from 3,000 Ib to 12,000 lb, including compact Box Car types. DL- Doosan offers a comprehensive line of CL5 products to fit most every need, ,000 lb up through 55,000 lb 48" load center trucks. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 238 of 483 oo u i ri Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC659 Table 14B: Depth and Breadth of Offered Equipment Products and Services Indicate below what Classes of equipment are offered in this proposal. ornrrer r~: Yes rIo Both stand up and sit down 3 and 4 wheel configuration. Electric Pneumatics • Yes r No • Yes • No € Yes ✓ No Reach Trucks and Order Pickers Walkie Rider Pallet Jacks, Walkie Pallet Jacks, and stackers LPG- 31000 lbs. to 12,000 Ibs. ✓ Yes • No Pneumatic LPG, Dual Fuel and Diesel Forklifts are available not available not available * Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 239 of 483 Docu ign Envelope ID: AE746A2A-13134-46D7-A8I3C-D580225CC659 Table 15: Industry Specific Questions -A typical 5,000 lb outdoor truck will run about $1.18 - $1.8 per hour in normal operations. There are many factors that impact this cost. -DOOSAN offers Wet Disc Drakes as a standard, even on small chassis units, uncommon in the industry. -This allows DOOSAN the confidence to provide a FULL 5 year/ 10,000 hour warranty with full parts and labor coverage! -This reduces TOC (total ownership costs) by nearly $1850 (0. 1 per hour) over a year ownership term for typical brake shoe replacement & repairs. -DOOSAN HD Taper roller bearing steer -axles are some of the best in the industry. Most utilize thin needle bearings that just do not hold up as well. The savings for damaged steer axle frames clue to failure can be as much as $2100 to repair the axle frame if the bearings fail. -Additionally, DOOSAN focuses on term maintenance. Such as extending oil change interval there by reducing expenses for Preventive Maintenance. 1. Manufacturing - Doosan incorporates a SMART Manufacturing system. It is a real- time production line process related, check points and current line status based on scanner input along the process. 2. Our product safety is enhanced by following stringent Doosan design standards. An example would b.e Tilt over angle for stability. The Standard ANSI standard is 3.5%. The Doosan min. standard is 6.1%. 3. Doosan Products are equipped with: a) - Operator Safety System - This locks out use .of travel or hydraulics if the operator is not in the .operator seat, b) GSS - Guardian Stability System - This is an ACTIVE stability system that reduces truck speed during turns and/or higher revel mast positions that may impact stability. This is controlled by sensors that monitor truck speed, turning angles and mast heights and .a computer works with the motor controller to take corrective action. 4 Additional features - an the heart of lime 6,000 lb products we use a full 8.1511 15.0" tire that provides a more stable platform and reduced tire wear. Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 240 of 483 DocuSi n Envelope ID: AE746A. A-B1 4-4 D7-A8BC-D5802 6 9 Table 16: Exceptions to Terms, Conditions, or Specifications Form Line Item 78, NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail, Proposers exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract, Contract Section Term, Condition, or Specification Exception or Proposed Modification Documents Ensure your submission document(s) conforms to the following: 1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided. 2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell. 3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell. 4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Financial Strength and Stability - DOOSAN ANNUAL REPORT 2o18_ ip - Tuesday September 15, 2020 10:49:05 • Marketing Plan/Samples - TABLE 7 MAR ETIN .zip - Tuesday September 15, 2020 11:01:54 • WMBE/MBE/SBE or Related Certificates (optional) • Warranty Information - Warranty Information.zip - Thursday September 10, 2020 15:09:38 • Pricing - Pricing.xlsx - Friday September 11, 2020 15:38:53 • Additional Document - Brochures and Spec Sheets.zip - Thursday September 10, 2020 14:59:09 Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 241 of 483 DocwSign Envelope 1D: AE746A2A-B134-46D7-A8BC-D586225CC659 Proposer's Affidavit PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE I certify that 1 am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance: 1, The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence. 2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award. 3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation. 4. To the best of its knowledge and belief. and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or night be, impaired. 5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation. 6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract. 7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract. 8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an awarded Contract, 9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic,," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a"trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 11. Proposer its employees, agents, and subcontractors are not: a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https:/fwww,treasury.gov/ofac/downloads/sdnli t.pdf; b. Included on the government -wide exclusions lists in the United States System for Award Management found at: https://mvvww.sarn .gov/portal/3; or c. Presently debarred, suspended, proposed for debarment, declared ine.li ible, or voluntarily excluded from programs operated Bid Number: REP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 242 of 483 DocuSign Envelope ID: AE746A2A-B134-46D7-A8BC-D580225CC659 by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation. I By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Dan Besson, National Account Sales, Doosan Industrial Vehicle America Corp. The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes r. No The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document. Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda. File Name Addendum_4_RFP_09150_Fork_Lifits_and_Lift Trucks_ with_ Related_ervices Tue September 8 2020 04:06 PM Addendum 3 RFP 091520 Fork Lifts and Lift Trucks with RelatedServices Tue August 25 2020 01:29 PM Addendum_2_RFP_09150_Fork_Lifts_and_Lift Trucks_ with_ Related_ervices Mon August 10 2020 03:11 PM Addendum_1_RFP_091520_Fork_Lifits_and_Lift Trucks_ with_ Related_ervices Thu August 6 2020 08:15 AM I have reviewed the below addendum and attachments (if applicable) 17 Pages Bid Number: RFP 091520 Vendor Name: Doosan Industrial Vehicle America Corp. 243 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #120716-NAF with National Auto Fleet Group for the purchase and build -out of one (1) 2022 Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis for the Fire Department in a not -to -exceed amount of $201,129.30. (Engineering/Public Works) Please scroll down to view the backup material. 244 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of theCity of National City, waiving the formal bid process pursuant to National City Municipal Code Section 2.60.260 regarding cooperative purchasing and authorizing the City to piggyback onto Sourcewell (formerly "National Joint Powers Alliance") Contract #1 071 -N, F with National Auto Fleet Group for the purchase and build -out of one (1) 2022 Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis for the Fire Department in a not -to -exceed amount of $201 ,1 9.30. PREPARED BY: Tirza Gonzales, Management Analyst II DEPARTMENT: En in - ring/Public works PHONE:6'19-336-4318 EXPLANATION: See Staff Report. APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: + 44-41 -1 -519-0000 (Vehicle Replacement Reserve — Fire) $201,129.30 ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Adopt Resolution award the purchase and build -out of one (1) Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis for the Fire Department. BOARD fCOMMISSION RECOMMENDATION: ATTA HMENT : 1. Explanation 2. Quote 3. Sourcewell Contract # 1 01 -N1F 4. Resolution 245 of 483 Explanation: A National city Fire Department Battalion Chief 2006 Chevy suburban Specialty sports Utility Vehicle has been in service for 15 years has exceeded its useful and optimum life cycle of 10 years and is scheduled to be replaced. staff requests approval for the purchase of one (1) Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis. Consistent with section 2.60.260 of the National City Municipal Code (NCMC) regarding cooperative purchasing, there is an opportunity to piggyback onto the Sourcewell Contract 1 o 1 -N F with Sourcewell to allow for the purchase of one (1) 2022 Ford Super Duty F-350 SRW Lariat 4WD Crew Cab Truck and Chassis. NCMC Section 2.60.260 provides authority to the purchasing agent to join with other public jurisdictions to take advantage of cooperative purchasing opportunities, including but not limited to any federal, state or local agency pricing program or structure that is determined by the purchasing agent to allow a procurement that is in the best interests of the city. The purchasing agent may buy directly from a vendor at a price established through competitive bidding by another public agency whose procedures have been determined by the purchasing agent to be in substantial compliance with the City's procurement procedures, irrespective of the contracting limits of that jurisdiction or agency, even if the City had not initially joined with that public agency in the cooperative purchase. National City's Purchasing staff has confirmed that the Sourcewell Contract 1 o 1 F with National Auto Fleet Group was competitively bid through a Request for Proposals (RFP) process, and that the State of California Department ent of General services procurement procedures are in substantial compliance with those of National city. Therefore, staff requests that City Council authorize the purchase of one (1) 2022 Ford Super Duty F-350 SRW Lariat 4WD Crew cab Truck and Chassis to National Auto Fleet Group in an amount not to exceed $201,129.30, consistent with Section 2.60.260 of the National City Municipal code regarding cooperative purchasing, by piggybacking onto the Sourcewell Contract 1 o 1 -N F. The funding to purchase this vehicle was approved by City Council through adoption of the FY22 annual budget. 246 of 483 L 106721, 7:11 AM SO, service, anti deliver letter 4 44.4.5 Po 41-4.70.4 4,4•••••••••••••-•-- .7..*C.1,•74•474....M.74'4,7-7•••••!-.74 EXHIBIT A ; A . - •-••••`• 10 • 8/1N?R1 0.1020: 1 Re-Cohfigured ational Auto Fieet Group tlivtisiitct ii4Woolka.orOgi tr 400 Akita Owner Drive. •Ultterouvatow ;CA 66:0713. ISSN 2.09445711.* (831) 404-47 Fox liseteNotionstituto-NeotOreuppeorn •14.*:. - • 4. 4.-7•44•47 .4 .4. 41.-09.. 4,./.4. •••• 4v.r.4 44 410114. 440,474.7 .S d Axivits ii144444.-4ssa.a Lay.......eseosmss4ilP14.04.41.4 44.1 4. E.,4 4-.....4.7.,..1.4.vii.Nt1144.1.44.N.:447.V.•41.1,4644•••••••,1-.11+4...12444-17491;r04AN.0.4.41. 44:14 4JX44.4 ;AA.: Mr Brtan Smith NalionaCity Fire Department 11 Station 4 A Division 1243 NOional City Blvd ; Nationeir City, (allforniao 919.50-4301 Dear Brian Srrahl Quote. ID: 17682 R2 Order Cut Off Date: 11/12/2021 •Nalionpf:Auto Fleet Group is pleased to .quote the following vehicles) for your .00nskieration, Oroli,(11-Nowitiluseci (2022 Ford Super Dtity Fw350. SRW MB) LARIAT 4WD Crew -Cab 6•7151 Sox 16.0". WSJ VOlitaifEquipment Proposal + MOO Chassis Handling). and delivered to yourspecifiedlooatoni eactrfor . z e One Unit (MSRP) Contract Price $60,881100 $525462.44 One Unit 911 yohicle Equipment Proposal $1313a1&ico $1311876..00 $3000 Chas* Handing additIonal key(s) Tax 14, 7500 %). le ,' • 06-.r the attached specificatiorIs. $600.00 $161182,11 $8.75 2011/29.30 Total % Savings I 3.826 Total Savings $81417.56 t. 4. i • t. This. vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 12071 6NNAF • Please reference this Contract number on ad :purchase orders to National Auto Fleet Group. Paympnt terms are N..1$ 20 days offer- rpcelpt of vehicle, Thank you in .advance for your consideration. Should you have any questions pleas do not hesitate to calk Sincei4ly, • .7-'•'•1: '.1:1141i:itir6:''' i0 0 Per ; , • 1. :. .• ' d'. .' -.r 1;004 Manager ' 4 , J:.• "'''-:. 4 f- hifieet@NationalAutorleetGroup.com :Nt• • : e.YJ•(e55) 28-6572 Fax.: (331) 4808497 EE,4444-37.4;ari GI R0111 : Ourotitv Department Account klanager Fleet@NationalAutoReetGroup.conl (855) 289-6572 I! --el ot. , • 1: um= - • ' • htipts:llwivw.nationalauloileetgroupp.comfOrderRequestiSSOPrinV17682?wvriruoUaratruciattisdrypw--QuidkQuOte 4. 3/12 247 of 483 1 / / 1, 7:11 AM Sell, er iGe, and deliver letter Purchase Order lnstructions..&, Resoures In order to finalise your purchase please submit this purchase packet to your governing body for a purchase order approval and submit your purchase order in the following way: Email: FJe.ettr,t.IQfla.JAUjtF.E.tiJPPLQiTL Fax: (831) 48O8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Wew!Usen4 a cotArtesy confirmation for ysiALk* r r__ and a W-Q ifneeded. Learn how to track your vehicle: Use the upfitter of your choice: Vehicle Status: General inquiries: Additina.Re.sources www.NAEGE1.Aco-rn !NW N..AFc.,partne r.cqrn ET8@ .ti. ,I_ toFl•r ro pcorn Ekt©Nato:pIA t Fie oupA.gpl For general questions or asaiatance please contact our main office at: 552896572 https:// u w national utofle tgrsoUp.corn/ r'derl qUe 11S PrifttI i 8 ?ws=true& a=true SdTYpe iCk UOt 4/12 248 of 483 l GO4l E. tea Palma Ave. Arinhorm CA 921107 alp': 71.1-8013-0S it PI 714+190 -o916 +Vrwwr911venttlaiicu 11 1+aur iiirtptit Saurc* trcvIder 1crllniir+pentr itelil * Irslrstiawai �,._:_,.•.—_�__r_�`__--ter rw—r,.r---r,r r,r,.,--..r. .r..rmnrea..,.N.,�w_,..+.a�...`��,.+,+.r.,-....rt.R..........,r.,..........:-���+.. ..• .+f.���w-.,..r.V._...�.._�._�..w-..r..n+—r— _.. _ .. _ - To3 reil t"arroil ZAli* Ser lrs Company; ,iirz+3xrdinSli Command Truck Co trera(on f+eeltege pRtlonol Auto PIeet.Group / Nation OW Fire i 1 _.... ... Number of Pages sent rncl.i nna corer sheet 'fY Breakdown t~tlth 11AiStaLetcltaLCAL.S.Yaterd 1 Erinin i.'trtrl and Design Layout dL Cole klersn M213,1 Radr4 Matter 'Disconnect Switch 2 Dual Battery system w) (2) 65-PC1. ° batteries 2 Dual Battery systern roe/ CD 65-K;L1 IO batteries in rear communications area 1 Ciistovn Wall Mount Bracket for Mal I3aLterres in the 'name tied 1 Dual fnittery .tvoletian SrsLern 1 i✓tain DC Power f .Ground Electrical Uu System , 911V-Muv Vehicle Load Illanaoor I Key Ignition Control Systgeft 1 Park Nut:triai Contrui SYsterri Command Center Ontrei Svstcrr3 OdErtGEN.dal+ /11(11IC,t.Ats TISSI1EL3SAFAREllria 1 Whelan Coixorn Coro Sion and Uri hting Controller thror 119ad 1 Whelen Mort" Se Dual Mode Lirihlbar with Operocarr, 1 rleaOliorzt flasi;er Whelan ION V1 Series Rod UM on *rill Z Whaler; 1ONSV3R V Series Red LED on Front Peoder� 2 Whelan iOH51f3I1V Balms Rid LED on Rear Feruders Wilder) :flNSVaR 4} Series Red LED on Tail Gate- 4 Widen i14V21t Wilts mounted on Snell f21 mach side 1 Siren weaker mounted behind drill 1 TrarTrr Advisor mounted en reap' of roof 1 1iar;k irNairn with Override Switch 1 Air I-WM *1tlh COirthretlor and Tank x tinrrrnasttr irsrDtswrti:11 rnrtalied on Drivers 5kla for Air horn Cummaerirantl..Centtr.Co narrliLMa.du k 2 Metal Center Console for R,arflos ain,Lighting' Controller Z. Arm rots irtuuntarci ore each sine of die consul' 2r LED whoa ter Sid Compartments r%nrents and uar of Shelf 1 931 .Ciastou ;tear Command Module S in Drawer Radio Sneaker modilkation for Apx Radios 1 WOULD Al uirniriu Pia Del. Slide will' 70% 8,1QQ Extension 1 9V* Arode Lao Added to tort storaur; area to prevent ;turns lea irul 1 bminuniarzrtiorls Cabinet under Rear Seats 1 Winnow Protector behold EZ UD Stara/mil box 1 EZ 11tr Stor*ue BOX and t4) x 10 CZ tJrr with San Diego Fire Woos 1 interior Corn/nano canter lrr,titrr<ti Red/White CUD Bars at Cum roam' Desk • Dimmer SitAdi on Command Dusk LED Light 1 Motel Dry Erase Sudden on loll ate% and Sides of Commend Desk Piexrflas5 on Tad Guts Dry Erar~e Surface 1 °rawer omanieorx Iri rear command de.s1c t Altirnirrurrw Annie Lip for Gear Storams on PlalfOrrri 2 Plein-CJav5Pane.is vn slip; desk Dry Lase Surface RADIOXAMIXCIMPLItilftti • Motorola APX6500 Dual Heat) 7O041O0/i1h14 idiom P.ir SmLIC 1 Motorola APX&500 Single Head 70811300141H at tFie Par einei &rid 2 Kellwood 1A-5'0100 Dual Bead VIiit Radios +yl Progrorornino cables ai Safivriire 2 i:rricro'nry 4170'swith Atrknowlodment 1]uttiois 1.-Cab11-;tear Command 4 IDYarhead radio speakers in cab 1 GI+'iAC Touuhb ok Laptop (C5) 1 Docking Station for new GEIAC 1f12O Tablet 2 Trirltiew+r 21.51 Remote, Touch Screens iri Rear 1 }iioM1 4 $e 2 Matrix for Rear Mrnitor% 1 AdifitiOi11l i;AT5e able routed from MDC to Matrix 1 I- DM1 i1r USSR Bleat to near 1'rulriew Monitors 1 Conoco 'TV mount to Tat-Vu monitoto Above Rear C,nm nd Desk x Mounting Brackets COii put.er Sens 1 Mot* KCeil/b ra at Rear Command 1 Heave Out+r Sidi mount for MIX at Co seler 2 I'totnrrla Urt rn Radio Chasraers ;ri Crsn5010 1 Motorola Drone -in Radio Charnel's at Rear Command • Roof Mounted Antennas an Cab ground Mane installed on hell for ltadio Atit ri ti $ Motorola Acx. s ory Connectors fur Radio' Mi cs 5 Mutvrota'i Hand Ma: Mortification for Rear Of Head Outwit 10 Maillietic 1,11er hiaxllllcdtiorts lilt Radios acid Siren 1 Cratttilo Point COR IUR17OU Modern 1 l u1 t+- Eianri Antenna for Crarddlri Point Modern 1 Additional Mohr-etand Antenna cur Craddlk Point Ntidrirn ItAM &ad Mount at Ceriier Censolo 1 Extra CAT() e from Console' to Rear Corarriantt liI7»ll Hub .#1..2tIiF t.. + UIRMERT i Misc. harts and rhaterrals (Loom. Connectors. Bsc.1 2 MI) Lights with . wav swatch mooted under rear *urxioer 3 interior Overhead LEO Oozioo titecintrnitel in Cab 1 t3ltiotooth Color Printer 2 ear Coat a~[awgexrs L 210 VI.1-6^3 1' 3SP SCEA Mouftinri Braci r.ts 1n51;aile0 1 20 Arno Aa(ct Elect Inlet for PBritten, Charger Z Pelican UW Elea; reUtargeablo flashlights i Snore Power Rea'j fIvoas5 System 1 Srirne!x 10Ciaaniis Batten► Charier and 221OWatt Priam Sina Iir +erter 2 Hi}gsital Grade NC Recer tle.les for Inverted Power Uce 6 Dual VS Sockets with. ituhher Cover 1 AOisIr< TV ter KKOMI Matrix 1 Ott Air MD 1Y Antonia ai'al Cabling 1 Cordurr Seat Cavors 1 AMP SIOe 5tc.tn cm Wirers WOO Ot biit'_ll 1 AMP Safe "stop an the Passengers Side of Slir;ll 1 Adtritihnal. Gradle s installed (Chevrons under shell Nor) r r) Clear Bra 1 Htttii Safe 1: abitio idt Hato arid ll Pir,a Adapter 1 6" Pub Down Strap installed On Shell Door i oft °pen Shock for Tall *Ite 1 AO Cade,- for ]rink Storage 1 3ili r Seat organizer f CS) z Ciixtrrtiar Svppl Ikd SUBTOTALS From i Iatrli Phrsna # rrt-4Tt nr—rr-rrmrn-r ea, a a. vawmaar .,..�yrrra.r,.r Ono Waiters September V, r)21 B5(11NSirM TOTAL. 1.290.Ds 605.00 970.00. 1.090,021 59100 47vr,1)0 14775400 1.395.00 15, 215.00' 205,09 5414400 241100 47f1LLeG 1.1ir�.GU lth I 117U. t r,1 595aC0 310,GO 1. 2`a,C0 433,00 14.0711,t:G aa.y4,GG 1,ti7{,C0 9BU,GG 245.0 1, a59.0e �,��►t3.GG 295%00 ;335,CC 1-.245,Dt3 1.390.00 1,1 AP. CO 3, 72if,GC 970.M i.225.+CQ 1.025.0 1,1 i0fC0 2.46 7.e1} 1. G25.0D 275.00 175.00 51U.eD a89.G0 Slisn 4p988�•... DU D O. 910.00. 56 5. GC' 930.00 SA4.CC' 1.005.r;C 31'5.CC 7:ri.ua 7:3 a.OG 74ar,i 0 6.41,00 agS,CC 215.00 1Ss5,Og 479.1* d 7,13G $ 1 E1,876.40 SALES TAX TOTAL • All trine Items Include i mile and l.ntiiir Unlass Identified with (CS) Ail quotes are per Veld Resale . e and Herod at AA nays 249 of 483 1 O/5/ L , 7: 1l AM Sell, servLce, and deliver letter Vehicle Configuration Options ENGINE Code 99N Description ENGINE: 7.3L 2V DEVCT NA PFI V8 GAS, -inc; Heavy -Duty Alternator (240 Amp), Electronic -Locking w/3.73 Axle Ratio TRANSMISSION Code Description 44G WHEELS Code 64C I RES "4419(411Vair Ya TRANSMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc; SelectShift and selectable drive modes: normal, tow/haul, eco, deep sand/snow and slippery (STD) Description WHEELS: 1 " BRIGHT MACHINE CAST ALUMINUM, -inc: : magnetic painted pockets and bright hub corers/center ornaments (STD) • rrwcw:rx. Code Description TCH . TIRES: LT275165RX18E BSW S, -inc: Spare may not be the same as road tire (STD) PRIMARY PAINT Code Description PO RACE RED PIT SCHEME Code Description t rrt LI LrhLNMIV-4 SEAT TYPE Code .11 ¥w .4411TOUYy�i •ry-.�.w::a iai4a% w'____ wxaxrnav' vra+�:.._ .. rf:xrr•�•.••.•. _ ,..�y,:�srr•.. ..,�,�.,��.u.._ ti,.e,,..•,�i:, ";ry��ts�pxrxwwuorayvlai. MONOTONE PAINT APPLICATION r. j� 1 Description .., ::._.. -____ rraaor m,....-.,.- ..•,,.____.�-^:+.Y+ v..•. _,,..... �ixa31�'s�s�+r��r.�Mt16YAiXtnwesiDi6YAY�ar-�.i�400er.••,.� �... �,. = ate= _ _- '... _._. .v..�. fiaoriYc+ir'#aoWi�.wurc BLACK ONYX, FRONT LEATHER SEATING SURFACES 401C N5 E/4 , -inc: 1 5B power driver and 8-way r r front passenger seating (includes power lumbar) and 2-way adjustable driver/passenger headrests AXLE PATIO Code Description _ •53YYAWY'ilMS7pFYiiq X4M ' EL CT i iC-L C I NG W/4,30 AXLE RATIO ADDITIONAL EQUIPMENT Code lDescription ,c4wfo Wei dg '. .. urn►KarGvciriws .r+'rs'rarwurrYr -:.:_ - .. ....'#:�:.�rrr:++..+.sw ...�,Y,..�.._.,_....._ otiowtaqatom A.A.Wiciamr M' J't•",C4'..... Ww 4W-4IF?YFW. fi..i4.YA4i(4••-�. •��.�...:�:��• hkip ://v r .natlor r utofl tgroup,corn/ rder questl a rin 17682?vas=true s =tru s8drype= uicl uoto 5112 250 of 483 1O/5I 1, :II AM Sell, service, and deliver letter{ 67B 86M 67E 397 AMP ALTERNATOR DUAL 78 AH BATTERY 240 AMP ALTERNATOR 60W 661. 85S 16T 668 18A R IN S NSI G WINDSHIELD WIPERS, -inc:Heated Steering Wheel r .�:,..ai+�. _D: -._Vr -"�4' . ^pal_ ✓y_. _.." +qq W ' "ry :_ __M. �.y.� .,.�.::l_ ... —._ LED BOX LIGHT1NG, -inc: LED Center High -Mounted Stop Lamp (CHMSL) TOUGH BED SPRAY1N BEDLlNER, -inc: tailgate -guard, black box bed tie -down hooks and black bed attachment bolts ALLWEATHER FLOOR MATS, -inc: Doesn't include carpet floor mats UPFITTER SWITCHES (6), -inc: Located in overhead console UPFITTER INTERFACE MODULE OPTION PACKAGE Code Description ORDER CODE 618A - https:I/ mw national utofl tgroup, omi rderR qu t/ Printi17 B ?ups=true r-tru dTyp ui .uot 6/12 251 of 483 1 OI /2 I , :11 AM Sell, service, and deliver letter l I -.I.1—I1-1—• —tn •••••••• -•M-n••-•,,,,.• ryan••n1-1-1•n—.1-••wewin•. rw• v rorn.r.�nrwrrrtA•��� } uwnavex�a4u�� u.+rt. wru.+M+—�i+�i..�...... ..r. ....�......I...i_ 2022 Fleet/Nan-Retail Ford Super Duty F350 SRW LARIAT 4WD Crew Cab 675' Box '160" WB W!NDOW STICKER 2022 Ford Super Duty F-350 SRW LARIAT T ill Crew Cab .7 ' Box 160" WB CODE MODEL W B 2022 Ford Super Duty F- 5O SRW LARIAT 4WD Crew Cab .7 ' Box 16011 WB MSRP $55,355.00 OPTIONS 99N ENGINE: 7, L 2V DEVCT NA H VB GAS, -inc: Heavy -Duty Alternator (240Amp), Electronic- 1 ,70 .00 Locking w13.73 Axle ratio 44G TRANSMISSION: SMISSION: TORQSHIFT 10-SPEED AUTOMATIC, -inc: SelectShift and selectable drive $0.00 modes: normal, tow/haul, ace, deep sand/snow andsand/no slippery (STD) 64C WHEELS: LS: 18" BRIGHT MACHINED CAST ALUMINUM, -inc: magnetic painted pockets and bright $0.00 hub covers/center ornaments (STD) TCH TIRES: LT275/65RX18E BSW A/S, -inc: Spare may not be the same as road tire (STD) $0.00 PQ RACE .00 MONOTONE PAINT APPLICATION $0,00 BLACK ONYX, FRONT LEATHER SEATING SURFACES 40/CONSOLE/ 0, -inc: 1O-way power $0.00 driver and wway power front passenger seating (includes power lumbar) and 2-way adjustable driver/passenger headrests X4M L CTl I -LOCKING W/4 3O AXLE RATIO $390.00 67B 397 AMP ALTERNATOR $116,00 8 DUAL 78 AH BATTERY $210.00 67E 0 AMP ALTERNATOR INC 60W RAIN -SENSING WINDSHIELD WIPERS, -inc: Heated Steering Wheel $165.00 661. LED BOX LIGHTING, -in : LED Center High -Mounted Stop Lamp (CHMSL) 88S TOUGH BED SPRAY IN BEDLINER, -inc: tailgate -guard, black box bed tie -down hooks and black $595.00. bed attachment bolts 1 T ALL-WEATHER FLOOR MATS, -Inc: Doesn't include carpet floor mats $130.00 66S UPFITTER i SWITCHES (6), -ire: Located in overhead console $165.00 1 I UPFITTER INTERFACE MODULE 2 .00 618A ORDER CODE 018 ► $0.00 Please note selected options override standard equipment htip :/Iw o+r.nationaI uto(l etgroup. o I r r e u t/ DPrintil7 8 ?wsztrue se=tru s dT ttu€C Uvte 7/12 252 of 483 1 /6/ 11 7 * 11 AM Sell, service, and deliver letter SUBTOTAL Advert/ Adjustments Manufacturer Destination Charge TOTAL PRICE Est City: N/A MPG Est Highway: N/A MPG Est Highway Cruising Range: N/A rni $595185400 .00 $12695,00 $600880.00 Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. htIp :l/vAtiAv.nation l utofl et roup. Ornf rderR qUe tI DPrinU17 8 ?ws=tru e-tru dT - UiG UOte 8/12 253 of 483 1O1 / 1, 7 '1 AM Sell, service, and deliver letter Standard Equipment MECHANICAL Engine: 6.2L 2-Valve SOHC EFI NA V8 Fiex-Fuel Transmission: T r S i€t I O Speed Automatic -inc: S l ctShi t and selectable drive modes: normal, tow/haul, eco, deep sand/snow and slippery G W : 11,100 lb Payload Package 5 -State Emissions System Transmission wl ll Cooler Electronic Transfer Case Part -Time Four -Wheel Drive 78-Amp/Fir 750CCA Maintenance -Free Battery fRun Down. Protection D 200 Amp Alternator Trailer Wiring Harness Class V Towing Equipment -inc: Hitch, Brake Controller and Trailer Sway Contro 4260#: Maximum Payload HD Shock Absorbers Front ntk-boll Bar Firm Suspension Hydraulic Power -Assist Steering 34 Gal. Fuel Tank Single Stainless Steel Exhaust Auto Lacking Hubs Front Suspension /Coll Springs Leaf Rear Suspension \iv/Leaf Springs 9 aivAxPagoimkom 4-Wheel Disc Brakes w/4-Wheel ABS, Front And Rear VenVentedDiscs, Brake Assist and Hill Hold Control EXTERIOR f Wheels: 1 " Bright Machined Cast Aluminum -Mc: magnetic painted pockets and bright hub covers/center ornaments Tires: LT275165Rx18E BSW AiS -Inc: Spare may not be the same as road tire Regular Box Style Steel Spare Wheel l Spare Tire Stored Underbody vviCrankdown. - Cle r o t Paint Chrome Front Bumper w/Body-Colored Rub Strip/Fascia Accent and 2 Tow Hooks Chrome Rear Step Bumper Black Side Windows Trim and Black Front Windshield Trim htt s://www1nation Iautorl etc rou .corn/Or& r qu t SSDPrint/17 '?ors=true s =tru &s dTyp = u1c C uoie 9/12 254 of 483 1 a/siz 1 , 7:11 AM BodyCoIord Door Handes Bally -Colored Side Mirrors Self, serviGel and deliver letter r PowerScope Trailer Tow Mirrors w/Heat -inc: rawer -folding wlAutofold, telescoping, power glass, turn signal, high intensity LED security approach lamps and utility lighting system (LED side -mirror spotlights) Power Rear Window wlDefroster Variable Jriterrnittent Wipers Deep Tinted Glass_ Aluminum Panels • Tailgate Rear cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Cargo Lamp r H i b Mount Stop Light .ut l mp Auto OniOff Aero-Cornposite Halogen Auto High -Beam Daytime Runnirg Lights Preference Setting Headlamps Y!..:ff Perimeter/ApproachLights H dli ht -A tone ti Hi bbe rns Front Fog Lamps ENTERTAINMENT Radio: B&O Sound System by Bang Olufsen -inc: premium AM/FM MP3 player and 10 speakers including subwoofer Radio IS.!!1 . and Radio Data System Fixed Antenna SiriusXM Radio w 3601. -Inc: 3-month prepaid subscription, n, Service is not available in Alaska and Hawaii, SiriusXM audio and data services each require a subscription sold separately, r as a package, by SiriusXM Radio Inc, if you decide to ntinu service after your trial, the subscription plan you choose will automatically renew thereafter and you will be charged according to your chosen payment method at then -current rates, Fees and taxes apply, To cancel you must call SiriusXM at 1-866-635- 2349, See SiriusXM customer agreement for complete terms at www.siriu xmic m, All fees and programming subject to change, , Siriusni and all .related marks and logos are trademarks of SiriusXM Radio Inc SYNC 4 w/Enhanced Voice Recognition wine: . " LCD capacitive touchscreen wiswipe capability, information on demand panel, wireless phone connection, cloud connected, AppLink wiapp catalog, 911 assist, Apple CarPlay and Android Auto compatibility, digital owner's manual, conversational voice command recognition and connected navigation w/complimentary -day trial when an eligible vehicle is added to a member's Ford Pass account, Tril begins on the new vehicle warranty start date, At the end of the complimentary period, navigation services will terminate, Navigation services require SYNC 4 and FordPass Connect (optional on select vehicles), complimentary connect service and the : FordPass (see FordPass terms for details), Connected d service and features depend on compatible AT&T network availability, Evolving technologyicellular networks/vehicle capability may limit furictionality and prevent operation of connected features, FordPass app, compatible w/select i sm r�t n platforms, r available via a download, Message and data rates may apply, Ford T l r atics and Ford Data Services, subscriptions services available only for fleet customers, provide access to manufacturer -grade data including but not limited to vehicle location, speed, idle time, fuel, vehicle diagnostics, and maintenance alerts, Ford Telematics Drive mobile app for drivers is also https://mmwmationalautofleetgroup.com/OrderRequest/SSDPrIntil76827wsrztrue&setqrue&ssffypet:QuickQuote 10/12 255 of 483 10i / 1, :11 AM Sell, service, and deliver letter available for Ford Telematics subscribers, FordPass Connect 4G WiFi modem enables Ford Telematics service directly from Ford or Ford Data Services through authorized providers, Learn more at commercialsalutinns.ford.eom or activate by calling 833-FCS-FORD (8333273673) 2 LCD Monitors In The Front Siriusxm Traffic Read -Time Traffic Display INTERIOR Driver Seat iilassisam Passenger Seat 60-40 Folding Split -Bench Front Facing Fold -Up Cushion Rear Seat Manual TiIt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Auld Tr} Engine Hour Meter, Trip Odometer and Trip Computer Power Rear Windows FordPass Connect 4G Mobile Hotspot Internet Access Leather Steering Wheel Front Cupholder • Rear Cupholder Remote Keyless Entry wtlntegrated Key Transmitter, Illuminated Entry and Panic Button Keypad Cruise Control w/Steering Wheel l Controls C -i: Underseat Ducts Voice Activated Dual Zone Front Automatic Air Conditioning illuminated Locking Glove Box Full Cloth Headliner Urethane Gear Shifter Material Interior Trim -inc: Metal -Look Instrument Panel Insert, Simulated Wood/Metal-Look Door Panel Insert and Chrome/Metal-Look Interior Accents Front Leather Seating Surfaces /Console -inc: 1 -way power driver and 8-way power front passenger seating (includespower lumbar) and 2-way adjustable driver/passenger headrests ..: Day -lilt Auto -Dimming Rearview Mirror Driver rr And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination Full Overhead Console wiStorage Fade -To -Off Interior Lighting Front And Rear Map Lights Full Carpet Floor Covering Inc p: Carpet Front And Rear Floor Mats Pickup Cargo Box Lights Smart Device Remote Engine Start SYNC 4 ConnectedNavigation Integrated Navigation System w/Voice Activation Flow -Through Console -rim 11 V/ 00W outlet in rear Instrument Panel Covered Bin, Dashboard Storage, Driver Passenger And Rear Door Bins and laps:)/www.n tlonalautofl et roup.co lorderReques " C 1 rintl1 ?w =lrue se=tru sdType Quick cote 11/12 256 of 483 10I l 1, 711 AM Sell, services, and deliver letter locking 2nd Row Underseat Storage Power 1 st Row Windows w/Driver And Passenger 1-Touch Up/Down Power Adjustable Pedals # o er Door Locks wjjf t to I Feature :iFphle4e4 Systems Monitor Trip Computer Outside Temp Gauge Digital/Analog Appearance Manual Adjustable Rear Head Restraints 2 Setback Storage Pockets Seats w/Leatherette Back Material Rear Center Armrest Securilock Anti -Theft Ignition NI;Ht AS:14 d►:Ixaa►p:1d.4444V Perimeter Alarm Air Filtration SAFETY pats) Engine Immobilizer xav gt. 2 esrrwvi+Irani:r.-.e.12ers r►x+v1~1(A1_W_ eii+wen iire.4rw.rwIMIe • .,asrw sc�ryau iea� W 4ad )MY4wlAohldr�C-k•'KW 4*=1„a,...yFfi•4Mdv;Tr*.gaU==�#a1Pw7ca4'+4kr: —�—....:.•sr::I1k4 W br�n�io�ocvxrrhaa t� AdvanceTrac wiRoll Stability Control Electronic Stability_Control ESC And Roll Stability Control RSC �. _..�. ....,.__.Y. ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Moulted Side Airbags Blind Spot Ford Co -Pilot 6 - Pre -Collision Assist with Automatic Emergency Braking AE and Ford Cow iiot36 Cross -Traffic Alert Collision Mitigation -Front Rear Parking Sensors Tire Specific Low Tire Pressure Warning Mykey System -iris; Top e d Limiter, Audio Volume Limiter, Early Low Fuel Warning, ro r r mab Sound Chimes and Beliminder /Audio Mute Safety Canopy System Curtain ist And 2nd Row Airbags Outboard Front Lap And Shoulder safety Belts -inc: Rear Center 3 Pont and Height Adjusters ._;..,..:..:...,:.:......._....:_:r..,:,1,.,......i„r„Lti :r�r.:.. wlldur��in.:.4m;r L�ir{Itrtriit SF�Nf�Ak►"' ,,,•,, Dual Stage Driver And Passenger Front Airbags ;Nr pirMi wsswr re+ Back -Up Camera ..,....::r..w.y. .u.7�LtN;a' ,410Walh1...----..— nit.•.;..,r]1�517X-^Crur::JWoe yy}px.s+,ir+ "wr.ity,,, •;.Y..vl..,,.,: FV.,1 ....-a'ref n.v, ..-r trr/F...1Mc. https://wwwnation l utofl etgroupr orf rder quest} DPrintf17 ?ws true& =true 'ype= uic uote 12/12 257 of 48L\J . • • • EXHIBIT B t. ' . • :POW E ()WRAC:I AC. CEIPTANCE' AND AWARD • • • •.ornp1ete the: Yericior authorized siOnature$ as part of ttlel,RFP respohsiap) 14,41PAContrad 1s 1:2071.6.,NAF. !.. • rbpaser's-ItA -ie:gal Iciarrie; 72:H.o.ur 1.1.:.Cf.cifyaNafional'Auto Fleet Group '14/*1onial Joint fasviTs.flin [Top portion a./ th)s.form will be completed by .NiPA If the verdbr Is awarded. a contract, rho vendor shoul.d.. .0. „.e7tc R.- • • I" • Of • Ji -yre 1 AI • • r •It\ • • I; .13 . . ItitS • i . . .. •.-..p'ased on NJPA's.--:040101160 :of your prciposol, irou.'bdVe been viyatOeiti iorociinfr.ott• As on .awarcted.rti:erid tiy.0-34. le !agree toi.piViildelho.produtts :and oervit.es contained In your ptOposol.:and to mootan oribe terms and. /• 11. COrtdff fOfth irythr$: RFP Jn priramenimOpisiti tbis.R110. alcnri any pxiolptionsfhtst -we'occepted by NJP • • •The:efiective_,:date of Itoah: Contrcid WM be januaty 17, 201.7.cmd on Jonuary 7-.0 2021 ro 1atr thtips idler of four.Yeors-febni the expirclijon dal.of. the, currently awarded coniraci or tour years frorn:the.date; 'Matte NJP•A Chief. Firce.uremen t .010:ter .ciWords *the Citi.niroct)i TN h Corit.rac1 may be:. egended for..0 fifth year at KtpAls • 1Jr:A Authorized: wet: • ...Tomfl1 .•..OF•COO PROC.W.: .1.CatITRACTS. CPT5-610NOIRE' • t Jeremy Schwartz 114,AMEP1I111.0 PYPED:i ..1::MirrotWkHr"Z*17 T,11.19•.•.-T• •• • •-••• 'Chad Caavotte: -14JPA DOCUTIVE OIRECTpRiCE0 $IGNATIIRE .(NAME PRINTED. oR 7ynir.)) 4warcied on. January 161 2017 • Nor...A. • NLJPA .Contract 1.2p.71 61NAF ' : n. 5k:. 3 • -13.1. i i . 1..• • : ......i :: • .! X ' e. ., . _. • Pe! 1; -' .1' -- 9c•t: • .14 t.; P: • .1! •' •z.. • . i!! • # • ' • 2:!. 7 44Tr 4.44:44•4••••••••11. 0.......••....:441:4•44F4,444.44+.044•••1.4.4P144114-.X.P•4•14041,1114! Mar 1.1.4.1 IL444P MP I? !4! .40.a4•41,1:4.11.4g4.44.06. r1.14414:4•14, Irc 1.4 1•1444. 4•144•;14-4,1444.4.4......4-4,....•4444:744......4144414r441.-,.......1.•14,141.,......,......"... tliendor Authorized Signatures: . wor • f• r • • • • Vencior'here.by Oca:epis this Contract award? thcludingciD oc.q.epteci •Oxceptions .and amancInviiist • ' • - Vendor Name Authip.rtze • natOryis Mite •,,, ... ar.44464541444:.4.ramn. R AUTHORIZED SIONATC/RE •Neavted on 201,17 • : 1 in, 6/p4i, 707cer • A (NAME -PRNTED OR MED) NJPA animal # 12071644AF ..144.1•14 • 4 r • ;• *.r - •t• • A MI* ••••••1••••••": 258 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) Please scroll down to view the backup material. 259 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) PREPARED BY: Frank Parra PHONE: 619-336-4551 EXPLANATION: See attached Staff Report. DEPARTMENT: Fire APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 644-412-125-519-0000 (Vehicle Replacement Fund) — $885,829.24 Finance MIS ENVIRONMENTAL REVIEW: No CEQA Exemption - This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. City of Los Angeles Supply Contract 59710 3. City of Los Angeles Supply Contract 59710 — Amendment 1 4. City of Los Angeles Supply Contract 190000000182 — Amendment 2 5. Proposal for Furnishing Fire Apparatus 6. 911 Vehicle Equipment Company Quote - Apparatus Equipment 7. Resolution 260 of 483 \ \ 1 1 1 CALIFORNIA --rt NATIONAL Mi 'NCORPORATED City Council Staff Report ITEM TITLE Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) BACKGROUND This agenda item will replace a 2005 Pierce Arrow XT Fire Engine #470, which is 16 years old and has 156,420 miles. DISCUSSION As allowed by Municipal Code section 2.60.260, the City would like to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck that establishes a per unit cost of $792,059.16 to South Coast Fire Equipment, Inc., who was determined to be the lowest responsive, responsible bidder, and was awarded their bid for a Pierce Arrow XT Fire Engine. South Coast Fire Equipment, Inc. is pleased to offer the City of National City the opportunity to take advantage of this competitive bid price. The City of National City's per unit cost of $792,059.16 was reduced by $39,958.16 due to optional specifications being removed. The City's final price for the pumper including tax and other fees is $821,762.99. In addition, equipment for the pumper total $64,066.25. The total cost for the fully outfitted pumper is $885,829.24. Given that the cost of steel and metal products is anticipated to increase by 7% in 2022, it is in the City's best interest to place a purchase order for the pumper in 2021 but pay with the approved vehicle replacement schedule upon receipt of the engine in 2023. This process will save the City approximately $62,008.05. The City's Vehicle Replacement Fund will be used as the funding source. City staff has confirmed that the City of Los Angeles bid process fully complies with Municipal Code section 2.60.260. It is in the City's best interest to take advantage of this opportunity. FISCAL IMPACT 644-412-125-519-0000 (Vehicle Replacement Fund) — $885,829.24 261 of 483 Page 2 Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) RECOMMENDATION(S) Adopt the resolution. 262 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal al Code section 2. 0.2 0 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) PREPARED BY: Frank Parra PHONE: 19- 6-4 '1 EXPLANATION: See attached Staff Report. DEPARTMENT: F'.� APPROVED BY: FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: 644-412-125-519-0000(Vehicle Replacement Fund) —$885,829.24 ENVIRONMENTAL REVIEW: No CEQA Exemption - This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: Adopt the Resolution. FINAL ADOPTION: BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS; 1. Staff Report 2. City of Los Angeles Supply Contract 59710 C_ City of Los Angeles Supply Contract 59710 — Amendment 1 4_ City of Los Angeles Supply Contract 190000000182 — Amendment 5_ Proposal for Furnishing Fire Apparatus 6. 911 vehicle Equipment Company Quote - Apparatus Equipment . Resolution 263 of 483 CALIFORNIA NATIONAL CITY INCORPORATED City Council Staff Report ITEM TITLE Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) BACKGROUND This agenda item will replace a 2005 Pierce Arrow XT Fire Engine #470, which is 16 years old and has 156,420 miles. DISCUSSION As allowed by Municipal Code section 2.60.260, the City would like to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck that establishes a per unit cost of $792,059.16 to South Coast Fire Equipment, Inc., who was determined to be the lowest responsive, responsible bidder, and was awarded their bid for a Pierce Arrow XT Fire Engine. South Coast Fire Equipment, Inc. is pleased to offer the City of National City the opportunity to take advantage of this competitive bid price. The City of National City's per unit cost of $792,059.16 was reduced by $39,958.16 due to optional specifications being removed. The City's final price for the pumper including tax and other fees is $821,762.99. In addition, equipment for the pumper total $64,066.25. The total cost for the fully outfitted pumper is $885,829.24. Given that the cost of steel and metal products is anticipated to increase by 7% in 2022, it is in the City's best interest to place a purchase order for the pumper in 2021 but pay with the approved vehicle replacement schedule upon receipt of the engine in 2023. This process will save the City approximately $62,008.05. The City's Vehicle Replacement Fund will be used as the funding source. City staff has confirmed that the City of Los Angeles bid process fully complies with Municipal Code section 2.60.260. It is in the City's best interest to take advantage of this opportunity. FISCAL IMPACT 644-412-125-519-0000 (Vehicle Replacement Fund) — $885,829.24 ATTACHMENT 1 264 of 483 Page 2 Resolution of the City Council of the City of National City waiving the formal bid process pursuant to Municipal Code section 2.60.260 for the purchase of a Pierce Arrow XT pumper with equipment for the National City Fire Department, and authorizing the City to piggyback on the City of Los Angeles Supply Contract 190000000182 — Amendment 2 Triple Combination Apparatus Fire Truck with South Coast Fire Equipment, Inc., for a not to exceed amount of $885,829.24 using the Vehicle Replacement Fund. (Fire) RECOMMENDATION(S) Adopt the resolution. 2 265 of 483 City of 1ST Los STREET Purchasing Agent ROOM 110 LOS ANGELES CA 90012 Vendor ID: 0000034760 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON WI 54912 City of Los Angeles, California Contract Contract ID 59710 Page 1 Contract Dates 06/01/2016 to 05/31/2019 Rate Date PO Date Description: Fire Truck Allow Multicurrency PO Contract Maximum 40,000,000.00 City of Los Angeles' vendors are required to have on file an approved Affirmative Action Plan and Certification. Contact Buyer at the City Purchasing Office at (213-485-3677) for information on this requirement. In order to receive payments from the City of Los Angeles, vendors must have a valid Business Tax Registration Certificate (BTRC) number. Contact the City Clerk's Tax and Permits Division (213-485-3916) for information on this requirement. All shipments, shipping papers, invoices and correspondence must be identified with the City of Los Angeles' Contract Purchase Order Number. Overshipments will not be accepted unless authorized by requestor prior to shipment. Terms and conditions of parent contract are binding on its Contract Purchase Orders. Procurement Analyst: Kevin Thornton Phone Number: 213/928-9548 E-mail address: kevin.thornton@lacity.org Requirements Contract for: Triple Combination Apparatus Fire Truck Award No. 59710 Payment Terms: Net 30 Days Delivery: 330-360 Days ARO RFQ No.:4828 Previous Contract 59078 Renewal Options: 7 Option Date: 1 2 3 4 5 6 7 Options Granted: 0 You are hereby notified of the award of this contract with the City of Los Angeles in accordance with RFQ Number 4828, to furnish the City's annual requirements For the items and/or services identified in this document. The entire RFQ (including Attachment A and specifications) or any items thereof, addendums, and general conditions comprise the contract. The Quotation document signed by the appropriate contractor and by duly authorized City officials is on file in the Purchasing Agent's office. NOTE: SALES TAX WILL BE ADDED AT TIME OF ORDER. The following listed item(s) cover the only product(s) or service(s) approved for purchase under this contract. Products or services requested by the City and not listed in the contract require a separate City Purchase Order in order for the supplier to receive payment. ForurchasirigfAgent, Ci ATTACHMENT 2 3 266 of 483 City of Los An eles Purchasing Agent 111E 1ST STREET ROOM 110 LOS ANGELES CA 90012 Vendor ID: 0000034760 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON WI 54912 City of Los Angeles, California Contract Contract ID Page 59710 2 Contract Dates Rate Date 06/01/2016 to 05/31/2019 PO Date Description: Contract Maximum Fire Truck 40,000,000.00 Allow Multicurrency PO Line # Item ID 1 0.00 Item Desc Triple Combination Apparatus Fire Truck Item Minimum Order Item Contract Maximum Qty Amt Qty AmtJ 0 0.00 0 Price Agreement: Price Date: PO Date Price Quantity:- Line Quantity Quantity Type: Current Order Quantity Contract Base Price $677,179,00000 EA Triple Combination Apparatus Fire Truck, as per RFQ No. 4828 and Specification No. FD180R-21 CPO DELIVERY AND PAYMENT TERMS: Payment Terms: Net 30 Days Delivery: 330-360 Days A R 0 *"********** INFORMATION PURPOSES ONLY ******** Warranty Option A, in accordance with RFQ No. 4828 and spec. FD 180R-21-11/15: - ($8,000.00) Warranty Option B, in accordance with RFQ 4828 and spec. FD 180R-21-11/15: - ($23,000.00) Warranty Option C, in accordance with RFQ 4828 and spec. FD 180R-21-11/15: 0/Zero 4 267 of 483 City of Los Angeles, California Contract City of Los An eles Purchasing Agent Contract ID 111 E 1ST STREET 59710 ROOM 110 LOS ANGELES CA 90012 Vendor ID: 0000034760 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON WI 54912 Contract Dates 06/01/2016 to 05/31/2019 Page • 3 Rate Date PO Date Description: Fire Truck Allow Multicurrency PO Contract Maximum 40,000,000.00 Line # Item ID Item Desc Item Minimum Order Qty Amt Item Contract Maximum Qty Amt SUPPLIER CONTACT: Kevin Newell, Kevin@southcoastfire.net 909/673-9900 CONTRACT PURCHASE ORDERS: Contract Purchase Orders will be issued during the contract period for materials or services as required. Supplier shall deliver no goods or services until a City department issues a Contract Purchase Order. APPROVED CONTRACT ITEM PURCHASES: The listed items cover the only products approved for purchase under this contract. The City of Los Angeles will not pay any invoice covering the delivery of any merchandise that is not explicitly authorized by this contract. Any products requested by the City not listed In the contract require a separate City Purchase Order in order for the supplier to receive payment. RENEWAL OPTION: The City reserves the right to renew this contract for 7/seven additional one(1) year period(s). All renewals shall be on an annual basis and under the same terms and conditions of the original contract. ANNUAL PRICE ADJUSTMENT FOR LONG TERM FIXED PRICE CONTRACTS: Unit Prices for each line item shall be fixed for one year from the contract start date. On contract anniversaries and renewals, unit prices may be adjusted for the next year in accordance with manufacturer's published price adjustments. Any price adjustments shall be mutually agreed upon by the City Purchasing Agent and the supplier. Price increases will not exceed a reasonable amount, supported by written documentation as indicated in the paragraph below and as determined by the City Purchasing Agent, for any price adjustment. Price reductions may be issued at any time. The City reserves the right to terminate contract without further obligation by either party in event price increases are not acceptable. Escalating factors will not be automatically granted. Requests for price increases shall be in writing and accompanied by each manufacturer(s) price list(s) with appropriate supporting documents acceptable to the City. Such documents shall include, but not be limited to manufacturer/distributor/dealer invoices, insurance bills, utility bills, freight bills, payroll records, etc. The request shall state the percentage increase and the revised price for each affected contract item. No increases will be granted without prior approval of the City Purchasing Agent. ESTIMATED EXPENDITURES AND THRESHOLD ADJUSTMENT: Total expenditures for the life of this contract, including the initial term and all renewals or extensions, are estimated to be $ 40,000,000.00. No guarantee can be given that this total will be reached or that it will not be exceeded. Supplier agrees to furnish more or less in accordance with actual contract requirements. Based on the City's estimate, the supplier will provide an additional volume percentage adjustment if the City exceeds the following threshold amount levels: Threshold Amount Level: Volume Percent Adjustment: $ 40,000,000.00 $ 45,000,000.00 $ 50,000,000.00 .25 % .25 % .25 % In no case shall the supplier's warranty period be less than, but may be longer than any express warranty or implied warranty of merchantability or fitness for use. OTHER GOVERNMENT AGENCY PURCHASES: 5 268 of 483 City of Los An eles Purchasing Agent 111 E 1ST STREET ROOM 110 LOS ANGELES CA 90012 Vendor ID: 0000034760 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON WI 54912 City of Los Angeles, California Contract Contract ID 59710 Page 4 Contract Dates 06/01/2016 to 05/31/2019 Rate Date PO Date Description: Fire Truck Allow Multicurrency PO Contract Maximum 40,000,000.00 Line # Item ID Item Desc Item Minimum Order Item Contract Maximum Qty Amt Other government agencies may make purchases using the prices, terms and conditions of this contract. AUTHORIZED DISTRIBUTOR/DEALER: The supplier indicates it is an authorized factory distributor/dealer for the manufacturer quoted, or has provided a formal Letter of Certification from the manufacturer, stating that the manufacturer will honor any warranty claims by the City for equipment, parts, and/or materials provided by the supplier. The manufacturer will be responsible for any default of the supplier that is not corrected by the supplier in a timely and efficient manner. This responsibility includes replacing incorrect or defective parts, trouble shooting, and correcting problems that are traceable to the manufacturer. QUARTERLY REPORTS: The supplier shall provide the City Purchasing Agent with quarterly reports, to include the following: 1) Expenditure Report that indicates Manufacturer name, description, product/part number, quantity, unit price and extended price of all items sold to the City (contract Inception to report date). Qty Amt 2) Environmentally Preferable Product (EPP) Report that indicates the quantity and description of products sold to the City that are considered EPP. This information may be included in the Expenditure Report. 3) Business Inclusion Program Report that indicates the quantity and description of products sold to the City that were manufactured by or obtained from MBE, WBE, SBE, EBE, DVBE and OBE sub -suppliers. This information may be included in the Expenditure Report. Reports shall be created in a MS/Excel spreadsheet format as provided by the Purchasing Agent, and delivered by the 10th of the following month to City of Los Angeles Purchasing Agent, 111 E. First St., Attn: Procurement Analyst, Room 110, City Hall South, Los Angeles, Califomia, 90012-4111. The supplier shall reference the City's contract number on all reports. CONTRACT PERFORMANCE REVIEWS: The supplier agrees to attend periodic Contract performance reviews, facilitated by the City's Contract Manager. Reviews may be held a minimum of once per calendar quarter, focusing on the supplier's and the City's meeting product and service quality levels stated in the Contract, adherence to the Contract terms and conditions, and providing a forum to informally discuss opportunities for Improving products, services, Contract terms and conditions, and other related issues in an effort to create economies and cost reductions for the supplier and the City. LIQUIDATED DAMAGES FOR LATE DELIVERY: Delivery delays beyond the Contract/Purchase Order delivery date will result in added expense to the City. The City of Los Angeles shall be paid damages for such delay. Inasmuch as the amount of damage is extremely difficult to ascertain, the supplier agrees to compensate the City In the amount of $100.00 per calendar day beyond the delivery date specified. This amount shall be fixed as liquidated damages that the City will suffer by reason of such delay, and not as a penalty. The City shall have the right to deduct and retain the amount of such liquidated damages from any monies due the supplier. The supplier shall be entitled to a reasonable extension of time for unavoidable delay in delivery due to causes not reasonably foreseeable by the parties at the time of the Contract/Purchase Order execution, and that are entirely beyond the control and without the fault or negligence of the supplier, including, but not limited to, acts of God or the public enemy, war or other national emergency making delivery temporarily impossible or illegal, acts or omissions of other suppliers, strikes and labor disputes not brought on by any act or omission of the supplier, fire, flood, epidemics, quarantines, or freight embargoes. SUBCONTRACTORS: All subcontractors shall be approved by the City Purchasing Agent prior to working on City projects. A subcontractor Es defined as a person, partnership, corporation or other entity, which enters into a contract with a contractor for performance of some or all of the City contracted work. The Contractor shall identify subcontracted work by subcontractor name and dollar amount subcontracted on all 6 269 of 483 City of Los Angeles Purchasing Agent 111 E 1ST STREET ROOM 110 LOS ANGELES CA 90012 Vendor ID: 0000034760 PIERCE MANUFACTURING INC PO BOX 2017 APPLETON WI 54912 City of Los Angeles, California Contract Contract ID Page 59710 5 Contract Dates Rate Date 06/01/2016 to 05/31/2019 PO Date Description: Contract Maximum Fire Truck 40,000,000.00 Allow Multicurrency PO Item Minimum Order Item Contract Maximum Line # Item ID Item Desc Qty Amt Qty Amt monthly/quarterly reports. Wholly owned subsidiaries of the contractor shall not be considered as subcontractors, but the City shall be notified in advance of their usage. The Contractor shall not change any of the approved subcontractors or reduce their level of work without the City Purchasing Agent's written approval. City approval shall not be unreasonably withheld. All procurement agreements with a value in excess of $25,000 and having a term in excess of three (3) months are subject to the Sweat -Free Procurement Ordinance. Subcontractor information for these agreements shalt be provided in both hardcopy and electronic versions. Information for these contractors/subcontractors will be posted on the City Purchasing Agents Internet website. 7 270 of 483 CITY OF LOS ANGELES CALIFORNIA TONY M. ROYSTER GENERAL MANAGER AND CITY PURCHASING AGENT ERIC GARCETTF MAYOR March 13, 2018 Pierce Manufacturing, Inc. 2600 American Dr. Appleton, WI 54912 DEPARTMENT OF GENERAL SERVICES ROOM 701 CITY HALL SOUTH 1 1 I EAST FIRST STREET LOS ANGELES. CA 90012 (213) 9213.9555 FAX NO. (213) 929.9515 SUBJECT: CITY OF LOS ANGELES SUPPLY CONTRACT 59710 —AMENDMENT 01 Triple Combination Apparatus Fire Truck The following price changes are effective March 1, 2018: Item # Old Price 1 $677,179.00 Triple Combination Apparatus Fire Truck New Price $ 717,809.00 Item # Old Price New Price 2 $669,179.00 $709,809.00 Triple Combination Apparatus Fire Truck with Option A Item # Old Price New Price 3 $654,179.00 $694,809.00 Triple Combination Apparatus Fire Truck with Option B Item # Old Price New Price 4 $677,179.00 $717,809.00 Triple Combination Apparatus Fire Truck with Option C AN EQUAL EMPLOYMENT OPPORTUNITY -AFFIRMATIVE ACTION EMPLOYER ATTACHMENT 3 8 271 of 483 TONY M. ROYSTER GENERAL MANAGER ANO C1T1' PURCHASING AGENT CITY OF LOS ANGELES CALIFORNIA ERIC GARCETTI MAYOR DEPARTMENT OF GENERAL SERVICES ROOM 701 CITY HALL SOUTH 1 11 EAST FIRST STREET LOS ANGELES. CA 90012 (213) 929-9555 FAX NO. (213) 928-9515 All other contract terms and conditions remain unchanged and in force. Questions regarding this contract modification should be addressed to Kevin Thornton, Procurement Analyst, at 213/928- 9548 or via e-mail: kevin.thornton@lacity.org. Tony M. Royster General Manager and City Purchasing Agent By: Su +ly Se ces Manager By: Approved as to Form Michael N. Feuer City Attorney rle (a"Maria Brimsey Deputy City Attorney AN EQUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER 9 272 of 483 TONY M. ROYSTER GENERAL MANAGER AND CITY PURCHASING AGENT May 20, 2021 Southcoast Fire Equipment 2020 S. Baker Ave Ontario, CA 91761 CITY OF LOS ANGELES CALIFORNIA wi �..4 `4 ERIC GARCETTI MAYOR DEPARTMENT OF GENERAL SERVICES ROOM 701 CITY HALL SOUTH I 1 1 EAST FIRST STREET LOS ANGELES, CA 90012 (213) 920-9555 FAX NO. 1213) 928.9515 SUBJECT: CITY OF LOS ANGELES SUPPLY CONTRACT 190000000182 - AMENDMENT 2 TRIPLE COMBINATION APPARATUS FIRE TRUCK The City of Los Angeles hereby exercises Contract Renewal Option Number 2 of 7 in accordance with the Contract terms. The Contract will now expire on May 31, 2022. The following contract price updates are effective June 1, 2021: Line Item Description 1 Triple Combination Apparatus Fire Truck 2 ' Triple Combination Apparatus Fire Truck wl Option A 3 Triple Combination Apparatus Fire Truck w/ Option B 4 Triple Combination Apparatus Fire Truck wl Option C "Airport Package" for Triple Combination Ar. aratus REMINDER: Current P $761,595.35 $753,107.35 SIG rice New Price Increase $792,059.16 j 4% $783,231.64 4% $737,192.35 $766,680, 4 4% $761,595.35 $792,059.16 4% $150,250.79 ! $156,260.82 4% GTC-15. Contract Purchase Orders: Contract Purchase Orders will be issued during the contract period for materials or services as required. Supplier shall deliver no goods or services until a City department issues a Contract Purchase Order. ATTACHMENT 4 AN EQUAL EMPLOYMENT OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER 10 273 of 483 Contract No. 190000000182 Amendment 2 Page 2 of 2 All other contract terms and conditions remain unchanged and in force. Questions regarding this contract modification should be addressed to Camille Carapetian, Procurement Analyst at 213-928-9509, or via e-mail to Camille.Carapetianr?Iacity,orc. Tony M. Royster General Manager and a City Purchasing Agent Supply Services r Tanager Approved as to Form Michael N. Feuer City Attorney By: _ 74.a. Kimberly D.oMiera Deputy City Attorney 11 274 of 483 PROPOSAL FOR FURNISHING FIRE APPARATUS November 17, 2021 NATIONAL CITY FIRE DEPARTMENT 333 E. 16th Street National City, CA. 91950 sourH8COAST The undersigned is prepared to provide for you, our customer, upon an order being placed by you, for final acceptance by South Coast Fire Equipment, Inc., at its corporate office in Ontario, California, the apparatus and equipment herein named and for the following prices: Each Extension One ( 1 ) Pierce Arrow XT Pierce's Ultimate Configuration (PUC) Pumper per enclosed as per the enclosed purchase contract from City of Los Angeles #19000000000182 $ 792,059.16 $ 792,059.16 Changes to Customer Specifications $ (39,958.16) $ (39,958.16) Customers price after changes per specification $ 752,101.00 $ 752,101.00 Sales Tax @ 8.750% $ 65,808.84 $ 65,808.84 Performance Bond $ 1,842.65 $ 1,842.65 Consortium Fee HGAC Fee $ 2,000.00 $ 2,000.00 California Tire Fee $ 10.50 $ 10.50 TOTAL PURCHASE PRICE $ 821,762.99 $ 821,762.99 PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION: Payment options are available and are included under separate cover. One of these options may save your department a significant amount of money! Said apparatus and equipment are to be built by the manfacturer and shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 480-510 calender days after receipt of this order and the acceptance thereof at our office in Ontario, California, and to be delivered to you at National City, CA. The specifications herein contained shall form a part of the final contract and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA) guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by customer specifications. Any increased costs incurred by the first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 30 days from the specified date, the right is reserved to withdraw this proposition. Respectfully Submitted, South Coast Fire Equipment, Inc. Tim 011ey Sales Representative ATTACHMENT 5 12 275 of 483 9y vchic% 5604 E. La Palma Ave. Anaheim, CA 92807 P:714- 808-0911 F:714-808-0916 www.911vehicle.com Your Single Source Provider for Emergency Vehicle Solutions Quote#111721-1 To: Company: Fax # Phone # Regarding: Communications Installation in New Pierce Engine BC Sergio Mora National City Fire From: Date: Dan Walters November 17, 2021 1 Number of Pages sent including cover sheet Qty Breakdown with labor: EXTENSION TOTAL Radio and Computer Equipment 1 Motorola APX Radio 1 Front head, cable, speaker, mic and clip 1 Hand Mic Ext from Over Head to Dash 1 Motorola APX rear radio head, cable, speaker, mic and clip 1 Motorola APX Radio Transeiver and cables 5 Motorola Hand Held Radio Chargers 5 Motorola APX Portable Radios (National City Fire Spec) 1 Kenwood NX-5700 VHF Radio Head, Speaker, Mic 1 Kenwood NX-5700 VHF rear radio head, speaker, mic and clip 1 Kenwood NX-5700 VHF Dual Head Radio Transeiver and cables 5 VHF Hand Held Radio Charger installations (CS) 4 Troy Face Plates for DEK Bar, VHF and 800 Radio Heads 4 Magnetic Mic Clips for Front Heads and Rear 1 MDC Installation (Mount Docking Station and Connect Cables)CS 1 Cradle Point IBR1700 Wireless Modem with lyr of Net Cloud 1 Panorama 9-1 Antenna 5G for Cradle Point Modem 2 Motorola DEK Bars for Radio Heads Intercom System 5 911OTH-Carbon Fiber Headsets 1 911Vehicle Dual Radio Intercom System 5 In Cab Roof Jack Stations 4 Dash Mounted PTT switches 1 Engineer's Station with PTT & Intercom Jack 1 Tailboard Intercom Jack Stations 375 Beldon 8723 4-Conductor Shielded Cable per ft. 2 Mobile Radio Interfaces front head 5 911Vehicle Heavy Duty Headset Hooks Power Distribution & Additional Equipment 1 Misc Parts and Materials 1 Run New Isolated Battery Cable for Radios and Computer 1 Power Distribution Blocks 1 Ground Distribution Block and 15' Black 4 Ga. Cable 4 Antenna Kits / Configuring / Connections / Metering 1 Commuications Equipment Box Behind Engineers Seat 4 Dual USB Outlet Installation (2-Front, 2-Rear) 4 Flashlight Charger installations(CS) (CS)= customer supplied 1,675.00 165.00 1,970.00 5,565.00 2,825.00 27,575.00 1,575.00 1,825.00 1,439.00 550.00 196.00 346.00 550.00 2,337.00 855.00 790.00 1,625.00 1,995.00 1,135.00 480.00 895.00 425.00 1,046.25 730.00 385.00 300.00 1,145.00 645.00 417.00 1,040.00 615.00 400.00 550.00 SUBTOTALS $ 64,066.25 SALES TAX Resale $ TOTAL $ 64,066.25 PRICES ARE PER VEHICLE / ALL QUOTES ARE GOOD FOR 180 DAYS ATTACHMENT 6 13 276 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City: 1) authorizing the filing of a Proposition 68 Per Capita Program application for the El Toyon Park Playground Improvements Project in the amount of $216,033; 2) authorizing the City Manager or designee to execute the grant agreement if selected for funding; and 3) if selected for funding, approving the establishment of an Engineering Grants Fund Appropriation of $216,033 and corresponding revenue budget to allow for reimbursement of eligible project expenditures through the Per Capita Program for the El Toyon Park Playground Improvements Project. (Engineering/Public Works) Please scroll down to view the backup material. 277 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City, 1) authorizing the filing of a Proposition 68 Per Capita Program application for the El Toyon Park Playground Improvements Project in the amount of 1 ,o3 ; authorizing the City Manager or designee to execute the grant agreement if selected for funding; and 3) if selected for funding, approving the establishment of an Engineering Grants Fund Appropriation of $216,033 and corresponding revenue budget to allow for reimbursement of eligible project expenditures through the Per Capita Program for the El Toyon Park Playground Improvements Project. PREPARED BY: Jose Lopez, Deputy City Engineer DEPARTMENT: Engineers glPublie . orks PHONE:619-336-4312 EXPLANATION: See attached. APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. Rev. 9- Exp. 2 6- 0 -500- 8-* ENVIRONMENTAL REVIEW: CEQA Notice of Exemption will be recorded with the County Clerk. ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: a Finance APPROVED: MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: I . Explanation w/ exhibits 2. Resolution Explanation, Staff is requesting authorization to file a Proposition 68 Per Capita Program application for the El Toyon Park Playground Improvements Project in the amount of $216,033 ($177,952 in Per Capita funds plus $38,081 in Urban Counties Per Capita funds). There is no local match required. The Per Capita Program funds are available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors (Public Resource Code (PRC) §80061(a)). Additional funds are available for Per Capita grants' to cities and districts in urbanized counties (a county with a population of Soo#coo or more) providing park and recreation services within jurisdictions of 200,000 or less in population. An entity eligible to receive funds under this subdivision shall also be eligible to receive funds available under the General Per Capita Program (PRO §80061 (b)). National City is eligible to receive funds from both programs. The El Toyon Park playground equipment has surpassed its useful Life of ten years and is in need of replacement as City Public Works staff continues to remove components that are no longer serviceable. Staff recommends proceeding with the replacement of the approximately twenty year old playground equipment at El Toyon Park as it is an excellent example of the type of project the Per Capita Program is aimed at addressing. Additionally, staff .has identified the El Toyon 'Park playgroLind replacement as a priority through our ongoing needs assessments. The proposed project will remove and dispose of the existing playground equipment and wood mulch at El Toyon Park and install a new piaystructure, a teeter tunnel, a unity dome, swings, and new surfacing. Council Resolution authorizing filing of the grant application is required. Additionally, City Council delegates the authority to the City Manager or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope. If selected for funding, City Council approves the establishment of an Engineering Grants Fund Appropriation of $216,033 and corresponding revenue budget to allow for reimbursement of eligible project expenditures through the Per Capita Program for the El Toyon Park Playground improvements Project. 279 of 483 Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities. Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity -serving and youth -serving organizations, urban areas, and programs. (G) Identifying possible staff: liaisons to diverse populations. 8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities P C§80001(b)(5)). 9. certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures.(PRO §80062(d)). 10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and 11. Delegates the' authority to the City manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and 12. Agrees to comply with all applicable federal, state and kcal laws, ordinances, rules, regulations and guidelines. Approved and adopted the day of , 20 I, the undersigned, hereby certify that the foregoing Resolution Number was duly adopted by the ( ) following a roll call vote: Ayes: Noes: Absent: -- 280 of 483 (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities. (E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity -serving and youth -serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations. 8. Agrees that to the extent practicable, the project(s) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)). 9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. A one-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures. (PRC §80062(d)). 10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and 11. Delegates the authority to the City manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and 12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. Approved and adopted the day of , 20 I, the undersigned, hereby certify that the foregoing Resolution Number was duly adopted by the ( ) following a roll call vote: Ayes: Noes: Absent: 281 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing the installation of yield control signs for the northbound and southbound traffic at the intersection of "E" Avenue and E. 20th Street in order to enhance safety at the intersection (TSC No. 2021-21). (Engineering/Public Works) Please scroll down to view the backup material. 282 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City authorizing the installation of control yield signs �0ns for the northbound and southbound traffic at the intersection of "E" Avenue and E. 20th Street in order to enhance safety at the intersection (TSC No. 0 1- 1).. PHONE: 619-336-4388 EXPLANATION: PREPARED BY: Carla Hutchinson, Assistant Engineer - Civi .. . DEPARTMENT: En in. - g/Publi c � c orks PHONE: E; � 1 -�-4� AllAr EXPLANATION: See attached. FINANCIAL STATEMENT: ACCOUNT NO. NIA APPROVED BY: APPROVED: APPROVED: Finance ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: STAFF RECOMMENDATION: FINAL ADOPTION: MIS Adopt Resolution authorizing installation of yield control signs for northbound and southbound traffic at the intersection of "E" Avenue and E. 20th Street. BOARD 1 COMMISSION RECOMMENDATION: At their meeting on November 10, 2021, the Traffic Safety Committee approved staff's recommendation to install yield control signs for northbound and southbound traffic at the intersection of "E„ Avenue and E. 20th Street. ATTACHMENTS: I. Explanation wl Exhibit 2. Staff Report to the Traffic Safety Committee on November 10, 2021 (TSC No. 2021-21) 3. Resolution J 283 of 483 EXPLANATION At a recent Traffic Safety meeting, an area resident requested traffic control at the intersection of "E" Avenue and E. 20th Street. The Traffic Safety Committee directed city staff to complete an evaluation for the intersection. Staff: performed a site evaluation at the intersection. "E" Avenue and E. 20th Street are currently 2-lane roadways with parallel parking on both sides of the streets. Staff confirmed that the intersection of "E" Avenue and E. 20th Street is not traffic controlled. The posted speed limit on E. 20th Street is 25 mph. Engineering staff authorized city consultant Kimley-Horn & Associates to perform a traffic analysis of the intersection to determine if warrant is met for installation of traffic control, consistent with the guidelines provided in the California Manual on Uniform Traffic Control Devices (see attached traffic study dated October 22, 2021). The analysis includes review of 4 -hoar Average Daily Traffic (ADD data collected during the third week of September, 2021 Staff reviewed the traffic collision history for this location, which confirmed there were no "reported" traffic collisions within the past five years. The traffic collision history can be found in the traffic study. The results of the traffic study indicate that installation of Yield control si na a is warranted at the intersection between Avenue and E. 20th Street. In order to better facilitate traffic control at the intersection of "E" Avenue and E. 20th Street, staff recommends installation of Yield signs and pavement markings. Section 2I3- 09 Yield Applications of the California Manual on Uniform Traffic Control Devices (CA- MUTCD) states that yield signs may be considered on the approaches to a through street or highway where conditions are such that a full stop is not always required. Field observations suggest this condition is met for the northbound and southbound "E" Avenue approaches (minor street) to the intersection with E. 20th Street (through street). The traffic study also states that the intersection does not currently meet the intersection sight distance for vehicles entering the intersection from "E" Avenue. Staff observed that there is 12 feet of existing red curb "No Parking" on the north side of E. 20th Street, east of "E" Avenue and 10 feet of existing red curb "No Parking" on the north side of E. 20th Street, west of "E" Avenue. Staff also observed that there is 14 feet of existing red curb "No Parking" on the south side of E. 20th Street, east of "E" Avenue. To improve visibility at the intersection, staff is recommending to install additional red curb "No Parking" to improve visibility at the intersection. This item was presented to the Traffic Safety Committee via Zoom platform on November 10, 2021. Staff sent notices to area residents inviting them to Zoom -in or call -.in to the Traffic Safety Committee Meeting and/or contact staff with any questions. Staff presented the results of the site evaluation to the Traffic Safety Committee and after discussion, the Traffic Safety Committee voted to approve staff's recommendation for the following enhancements for the intersection of "E" Avenue and E. 20th Street: 284 of 483 1 install Yield control signs and pavement markings for the northbound and so uth b u nd traffic f the intersection f "E" Avenue and E. 20th Street; 2 Install 8 feet of red curb "No Parking" n the north side of E. 20th Street, east of "E" Avenue. This will not result in the loss of on -street parking space; 3 Install 20 feet of red curb "No Parking" on the south side of E. 20th Street, west of "E" Avenue. This will result in the loss of one on -street parking space. If approved by City Council, all work will be performed by City Public Works. 285 of 483 Location Map with Recommended Enhancements (TSC Item: 2021-21 th Stree.' .; LEGEND Recommended new Yield sign location. ti 20' of proposed red curb "No Parking" 15' of existing red curb "No Parking" due to fire hydrant 12' of existing red curb "No Parking" 8' of proposed red curb "No Parking" iNain P E817 10 98E 1 J NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR NOVEMBER 10, 2021 ITEM TITLE: REQUEST TO INSTALL YIELD CONTROL SIGNS FOR THE NORTHBOUND AND SOUTHBOUND TRAFFIC AT THE INTERSECTION OF "E" AVENUE AND E. 20TH STREET IN ORDER TO ENHANCE SAFETY T THE INTERSECTION. PREPARED BY: Carla Hutchinson, Assistant Engineer - Civil Engineering & Public Works Department DISCUSSION: An area resident that attended a previous traffic safety meeting had requested traffic control at the intersection of "E" Avenue and E. 20th Street. The traffic safety committee directed city staff to complete an evaluation for the intersection. Staff performed a site evaluation at the intersection. E. 20th Street and "E" Avenue are currently 2-lane roadways with parallel parking on both sides of the streets. Staff confirmed that the intersection of E. 20th Street and "E" Avenue is not traffic controlled. The posted speed limit on E. 20th Street is 25 mph. Engineering staff authorized Kimley-.Horn & Associates to perform a traffic analysis of the intersection to determine if warrant is met for installation of traffic control, consistent with the guidelines provided in the California Manual on Uniform Traffic Control Devices (see attached traffic study dated October 22, 2021). The analysis includes review of 48-hour Average Daily Traffic (ADT) data collected during the third week of September, 2021 Staff reviewed the traffic collision history for this location, which confirmed there were no "reported" traffic collisions within the past five years. The traffic collision history can be found in the traffic study. The results of the traffic study indicate that installation of Yield control linage is warranted at the intersection between E. 20th Street and "E" Avenue. In order to better facilitate traffic control at the intersection of "E" Avenue and E. 20th Street, staff recommends installation of Yield signs and pavement markings, Section 2B-09 Yield Applications of the California Manual on Uniform Traffic Contrdl Devices (CA-MUTCD) states that yield signs may be considered on the approaches to a through street or highway where conditions are such that a full stop is not always required. Field observations suggest this condition is met for the northbound and southbound "E" Avenue approaches (minor street) to the intersection with E. 20th Street (through street). The traffic study also states that the intersection does not currently meet the intersection sight distance for vehicles entering the intersection from 'tE" Avenue. Staff observed that there is 12 feet of existing red curb "No Parking" on the north side of E. 20th Street, east of "E" Avenue and 10 feet of existing red curb "No Parking" on the north side of E. 20th Street, 287 of 483 west of "E" Avenue. Staff also observed that there is 14 feet of existing red curb "No Parking" on the south side of E. 201h Street, east of "E" Avenue. To improve visibility at the intersection, staff is recommending to install additional red curb "No Parking" to improve visibility at the intersection. STAFF RECOMMENDATION: Staff recommends the following enhancements for the intersection of "E" Avenue and E. 20th Street in order to enhance safety and visibility at the intersection: 1) Install Yield control signs and pavement markings for the northbound and southbound traffic of the intersection of "E" Avenue and E. 20th Street; 2) install 8 feet of red curb "No Parking" on the north side of E. 20th Street, east of "E" Avenue, This will not result in the loss of on -street parking space; 3) Install 20 feet of red curb "No Parking" on the south side of E. 20th Street, west of "Ef' Avenue. This will result in the loss of one (1) on -street parking space. EXHIBITS: 1. Public Notice 2. Location Map 3. Photos 4. Traffic study 288 of 483 d CALIFORNIA Cflry irscolipoRvs- November 3, 2021 Resident/Property Owner Subject: TRAFFIC SAFETY COMMITTEE (TSC) ITEM NO. 2021-21 REQUEST To INSTALL YIELD CONTROL SIGNS FOR THE NORTHBOUND AND SOUTHBOUND TRAFFIC AT THE INTERSECTION OF "E" AVENUE AND E. 20TH STREET IN ORDER TO ENHANCE SAFETY AT THE INTERSECTION. Dear Sir/Madame: The City of National City would like to invite you to our next public Traffic Safety Committee Conference call scheduled for Wednesday, November 10, 20213 at 1:00 P.M. via Zoom. Please use the following information to call -in to the meeting during the scheduled time: Join Zoom Meeting from computer https:/Juso web.zoorn,us/j/853 1 47 ' pwd=VDEq JJd Ft ' J UI ow 3htd lyd 0 Join Zoom Meeting by phone +1 720-707-2699 Meeting ID: 853 8615 4768 Passcode: 20808 If you have any questions, comments, and/or concerns, please contact the Engineering Department at 1-336-43 0 and reference Traffic Safety Committee Item Number 2021-21. Sincerely, Roberto Yano, P.E. City Engineer/Director of Public Works RY:ch Enclosure: Location Map 2021-21 (619) 1243 National City Boulevard, National City, CA 91 50-6 30 33 -43 0 Fax (619) 336-4397 engineering@nationalcityca.gov 289 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City authorizing an increase in the appropriation of American Rescue Plan Act funding to be used for City of National City employee premium pay from $900,000 to $1,340,000. (Finance) Please scroll down to view the backup material. 290 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of the City Council of the City of National City authorizing an increase in the appropriation of American Rescue Plan Act funding to be used for City of National City employee premium pay from $900,000 to $1,340,000. PREPARED BY: Molly Brennan, Administrative Services Director DEPARTMENT: Finance PHONE: 619-336-4265 APPROVED BY: .-/(A�f-r/5'.-i--- EXPLANATION: On October 19, 2021 City Council authorized an appropriation of $900,000 from the City's $18M American Rescue Plan Act (ARPA) funding allocation for employee premium pay. Through labor negotiations with the City's collective bargaining groups, City Council has increased the total amount of premium pay per eligible employee (as defined by the U.S. Treasury interim final rule), to a maximum of $10,000. Therefore, it is necessary to increase the appropriation authorized for this purpose from the previous $900,000 to $1,340,000 to cover the expenditure of ARPA funds during the current fiscal year. FINANCIAL STATEMENT: APPROVED: FINANCE APPROVED: MIS Funding for premium pay will come from the City's $18M American Rescue Plan Act Allocation, with no impact on the City's General Fund. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the resolution increasing the ARPA appropriation for employee premium pay. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Resolution 291 of 483 The following page(s) contain the backup material for Agenda Item: Approval of the City Council of the City of National City, California: 1) to Display Artwork in the City Hall Council Chamber and 2) to Approve the Installation of Artwork by Artist Francisco Morales in the City Hall Council Chamber. (Library and Community Services) Please scroll down to view the backup material. 292 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Approval of the City Council of theCity of National City, California, 1 to Display Artwork in the City Hall Council Chamber and 2) to Approve the installation of Artwork by Artist Francisco Morales in the City Hall Council Chamber. PREPARED BY: Joyce Ryan PHONE:619-470-5882 EXPLANATION: Please see attached staff report DEPARTMENT; Libra & Community Services APPROVED BY: FINANCIAL STATEMENT: APPROVED: FINANCE ACCOUNT NO. APPROVED: MIS No Fiscal Impact — there is no fiscal impact associated with the report. ENVIRONMENTAL REVIEW: No CEQA Exemption - This action is not subject to review under the California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Staff recommends that the City Council approve the display of artwork in the City Council Chamber located in City Hall; and approve the installation of Artwork by Artist Francisco Morales. BOARD / COMMISSION RECOMMENDATION: Approved by the Public Art Committee at a Special Meeting Tuesday, November 16, 2021; approved by unanimous vote. ATTACHMENTS: 1, Staff Report with Artwork Images 293 of 483 CALIFORNIA NNATIO NI\L CI IV o mo INCORPORATED City Council Staff Report December 7, 2021 ITEM Staff recommends that the City Council approve the display of artwork in the City Council Chamber located in City Hall; and approve the installation of Artwork by Artist Francisco Morales. BACKGROUND In 2016, the Council Chamber located inside City Hall underwent a substantial renovation updating the facility, and staff believes the addition of artwork would add the finishing touch to the upgrade The Public Art Committee have partnered with the City Manager, A Reason To Survive (ARTS) staff and artist Francisco Morales to incorporate and bring the Core Values (7 C's)to life. EXPLANATION It is common for a municipality to use City Hall and Council Chambers to incorporate artwork throughout as a reflection of the communities they serve. Art installations may be permanent (such as a mural) or an art exhibition that focuses different artists in a rotation. The cities of Santa Rosa, Los Gatos and Richmond are examples of this trend. The artwork suggested for the National City Council Chamber project consists of a wallpaper soffit design, walls in the rear of the room painted a solid color and framed historical photographs with geometric overlays. Staff recommends that the City Council consider allowing artwork to be displayed within the City Council Chamber. Artist Morales used various media including historical maps and photographs, children's artwork and the City's Core Values, also known as the "7 C's," to create a cohesive and aesthetically pleasing artistic vision of the community. The proposal includes painting the walls located in the rear of the chamber a solid color. The first piece of art includes original drawings made by children participating in the National City's 2021 Summer Camps at A Reason to Survive. The artist has incorporated the drawings, along with historical maps into the wallpaper design to be installed on the soffit in the Council Chamber. For the second art piece, the artist researched photographs in the Morgan Local History Room at the National City Public Library. After researching their photographic archives, the artist selected a group of images that represent the diversity of the city's population as well as their history. The Artist overlay includes these photographs with geometrical color shapes that represent the present and the future. The photographs would be printed on fine art photographic paper and professionally framed to install within the Council Chambers. The Artist would create 294 of 483 Page 2 Staff Report — Approval of Artwork for City Hall Council Chambers December 7, 2021 several different images to rotate over time allowing visitors to City Hall an opportunity to view a variety of local historical photographs. During this project and corresponding research, staff envision this as an opportunity to reach out to the community. The National City Public Library staff are working towards holding a program in which community members could submit photographs that could be included in the historical collection. The Public Art Committee held a Special Meeting on Tuesday, November 16, 2021, to take a final vote on Artist Morales' artwork. This was the third time he had presented his artistic vision to the committee. In a unanimous vote, committee members voted to recommend the artwork be presented to the City Council for approval. ARTIST BIO Pablo Francisco Morales, originally from Mexico City, currently resides and works in San Diego, California. He is a composer and multimedia artist whose work has been presented internationally and seen in the United States, Mexico, France, Colombia, and Italy. He creates music, sound and multimedia installations, interventions, and performances. Mr. Morales is the current director at The FRONT Arte & Cultura, a transnational arts space in San Ysidro, California (https://thefront.casafamiliar.org/). ARTIST STATEMENT My work is driven by a deep observation of the culture I live in, the social interactions and everyday situations. I strive to start a conversation with the audience concerning relevant issues of our time. Art, community, society, technology and science blend together in my practice. RECOMMENDATION Staff recommends that the City Council of the City of National City approve the display of artwork in the City Hall Council Chamber located in City Hall; and approve the installation of Artwork by Artist Francisco Morales. FISCAL IMPACT Adoption of the resolution will have no fiscal impact on the General Fund. The costs of the project are included in the ARTS program per the agreement between the City and ARTS approved by City Council December 5, 2017, that included a requirement to deliver $125,000 in public/capital art programs and projects per year. 295 of 483 Page 3 Staff Report — Approval of Artwork for City Hall Council Chambers December 7, 2021 City Hall Council Chambers Artwork 296 of 483 Page 4 Staff Report — Approval of Artwork for City Hall Council Chambers December 7, 2021 Possible Images for Back Wall Framed Photographs 297 of 483 The following page(s) contain the backup material for Agenda Item: Approve the Local Appointments List — Maddy Act Requirement. (City Clerk) Please scroll down to view the backup material. 298 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Approve the Local Appointments List — Maddy Act Requirement (City Clerk) PREPARED BY: Shelley Chapel, MMC, Deputy City Clerk DEPARTMENT: City Clerk's Office PHONE: 619-336-4225 APPROVED BY: $Greeeev ewe EXPLANATION: See attached memo. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA). ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Approve the Local Appointments List for 2022 and Authorize the City Clerk to post the list at City Hall and on the City website, in compliance with Government Code 54972. BOARD / COMMISSION RECOMMENDATION: ATTACHMENT: Attachment A — Mayoral and City Council Appointments — Report Attachment B — Local Appointments List 2022 299 of 483 ATTACHMENT A LOCAL APPOINTMENTS LIST FOR 2022 - MADDY ACT Staff Report California Government Code 54970-54974 requires on or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The Appointments List serves to provide awareness of the opportunities to serve on local regulatory and advisory boards, commissions and committees. Any unscheduled vacancy that may occur during 2022 will be determined a special vacancy and notice shall be posted at City Hall and the City Website pursuant to Section 54973-54974 of the Government Code not earlier than twenty (20) days before and not later than twenty (20) days after the vacancy occurs. Final appointment to the Board/Commission/Committee shall not be made by the legislative body for at least ten (10) working days after the posting of the notice in the Clerk's Office. Discussion: In compliance with the requirements of Government Code Section 54970, the following Local Appointments List is posted on an annual basis. The List presents all current members of the City Boards/Commissions/Committees and the dates of the terms. Civil Service Commission consists of up to five (5) members who are appointed by the City Council and are required to be a resident of National City. The City Council appoints the members for a term of five (5) years. The Civil Service Commission recommends to the City Council, after a public hearing, the adoption, amendment or repeal of Civil Service Rules and Regulations not in conflict with the Government Code; hears appeals of any person in the classified service relative to any suspension, demotion or dismissal; and makes any investigation concerning the administration of personnel in the municipal service and reports its findings to the City Council and the City Manager. Community and Police Relations Commission consists of eight (8) individuals appointed by the Mayor with the approval of the City Council. Of the eight (8) members, seven (7) shall be voting members, and one (1) shall be non -voting members. Of the seven (7) voting members, five (5) shall be residents of the City of National City, and up to two (2) non-residents. The non -voting member shall be a member of the National City Police Officers' Association. The term of the members shall be for three (3) years. 1 300 of 483 ATTACHMENT A Board of Library Trustees consists of five (5) members plus and alternate, appointed by the Mayor with the approval of the City Council for a three (3) year term. The Board of Library Trustees coordinates the activities of the City Library; advises the City Librarian on operational policies; approves warrants; and recommends to the City Council the adoption of rules and regulations, as it may deem necessary for the administration and protection of the City Library. The Library Board of Trustees is regulated by Education Code Section 18910 et seq., Ordinance 1062 and Resolution 8210. Parks, Recreation and Senior Citizens Advisory Committee consists of seven (7) members to be appointed by the Mayor with the approval of the City Council, each for a term of three (3) years. The Parks, Recreation and Senior Citizens Advisory Committee acts in an advisory capacity to the City Council in matters of policy and administration of city owned parks and the recreation programs operated within the parks and recreation centers; investigates and reports on related matters as referred by the Council; and submits recommendations to Council on relative subjects which the Committee deems important. Planning Commission consists of seven (7) members appointed by the City Council for a term of four (4) years. The Planning Commissioners are required to be residents of the City. The Planning Commission is appointed to consider land use planning matters. The Commission renders determinations and makes recommendations to the City Council on a variety of land use matters, including changes to the City's General Plan, Specific Plans and Land Use Code. They also provide discretionary review for land use matters such as Conditional Use Permits, Variances, and Subdivisions. The Planning Commission also serves on the Housing Advisory Committee and adds two (2) additional members, one (1) of which may be a non-resident. This additional committee provides input on housing related matters such as the Housing Element and the Focus General Plan Update and plays a role in moving forward housing programs and projects. Port Commission consists of one (1) member appointed by the City Council for a four (4) year term to represent the interest of the City of National City. Public Art Committee consists of five (5) members plus an alternate, of the Public Art Committee are appointed by the Mayor with the approval of the City Council, to serve three (3) year terms. The Public Art Committee acts in an advisory capacity to the City Council in matters of policy and selection of public art installed anywhere in the City. 2 301 of 483 ATTACHMENT A Sweetwater Authority consists of two (2) members appointed by the Mayor with the approval of the City Council for a four (4) year term to represent the interest of the City of National City. Traffic Safety Committee consists five (5) members of the Traffic Safety Committee are appointed by the Mayor with the approval of the City Council, for three (3) year terms. The Traffic Safety Committee reviews and makes recommendations on matters related to vehicular and pedestrian safety within the City of National City. As directed by the City Council, the Traffic Safety Committee conducts investigations and reports on safety issues requested by appropriate public agencies and responsible private citizens / private organizations. Veterans and Military Families Advisory Committee consists seven (7) members of the Veterans and Military Families Advisory Committee are appointed by the Mayor with the approval of the City Council, to serve four (4) year terms. Of the seven (7) members, five (5) shall be residents and up to two (2) may be non-residents. The National City Veterans and Military Families Advisory Committee serves in an advisory capacity to the City Council of the City of National City on matters related to the support of our veterans and military community. The committee makes recommendations to the City Council with respect to veterans and military service member -related issues, ceremonies, and other activities that occur within National City. Committee meetings provide a forum for discussion of issues relating to veterans and military families. The committee provides advice and assistance to National City residents regarding resources available for veterans, military personnel, and their families. The committee acts as a conduit of communication and coordination between the local veteran and military community, and the City of National City. The committee's responsibilities may include providing recommendations to the City Council on issues of interest to veterans, military personnel, and their families; providing a forum to discuss and help resolve issues, encouraging and promoting awareness, planning and assisting the City with planning of events honoring the heritage of our veterans and military community to establish and promote positive relations within the city; and serving as a liaison between the city of National City and community partners. Public Notification: Approve the Local Appointments List for 2022 and authorize the City Clerk to post the list at City Hall and on the City website, in compliance with Government Code 54972. Recommended Action: Approve the Local Appointments List for 2022 and authorize the City Clerk to post the list at City Hall and on the City website, in compliance with Government Code 54972. 3 302 of 483 ATTACHMENT B CITY OF NATIONAL CITY LOCAL APPOINTMENTS LIST In compliance with the requirements of Government Code Section 54970, the following Local Appointments List is posted on an annual basis. The List presents all current members of the City Boards/Commissions/Committees and the dates of the terms. CIVIL SERVICE COMMISSION* Position Member Term Appointed Term Expires Chair Paul Wapnowski 5-years 11/20/2018 09/30/2023 Vice -Chair Rafael Courtney 5-years o9/30/2020 09/30/2025 Commissioner Leslie Coyote 5-years 09/30/2019 09/30/2024 Commissioner Thomas Luna 5-years o8/03/2021 09/30/2024 Commissioner Vacant 5-years 09/30/2022 COMMUNITY AND POLICE RELATIONS COMMITTEE* Appointed o3/31/2020 Term Expires 03/31/2023 Position Chair Member Michael Lesley Term 3-years Vice -Chair Marianne Delatorre 3-years 04/06/2021 03/31/2024 Member Zachary Francisco -Gomez 3-years o7/03/2018 03/31/2022 Member Emiliano Nunez 3-years 04/06/2021 03/31/2024 Member Daniel Orth 3-years o5/07/2019 03/31/2022 Member Andy Y. Sanchez 3-years o4/06/2021 03/31/2024 Member Vacant 3-years o3/31/2023 BOARD OF LIBRARY TRUSTEES* Position Member Term Appointed Term Expires President Sherry Gogue 3-years 12/4/2018 9/30/2022 Vice -President H. Bradley Bang 3-years o9/21/2021 09/30/2024 Member -Trustee Margaret Godshalk 3-years o6/19/2018 09/30/2023 Member -Trustee Coyote Moon 3-years 09/21/2021 09/30/2024 Member -Trustee Anzueth G. Zambrano 3-years 09/21/2021 09/30/2024 Member -Trustee Vacant (Alternate) 3-Years 09/30/2023 303 of 483 ATTACHMENT B PARK, RECREATION & SENIOR CITIZENS ADVISORY COMMITTE Position Member Term Appointed Term Expires Chair Nora McMains 3-years o9/30/2019 09/30/2022 Member Florfina Arce 3-years o9/21/2021 09/30/2024 Member Liliana Armenta 3-years o2/16/2021 oi/1/2o23 Member Yvonne Cordoba 3-years 09/21/2019 09/30/2023 Member Joseph Crawford 3-years 12/17/2019 09/30/2022 Member Rueben Felizardo 3-years o9/21/2021 09/30/2024 Member Ignacio Navarro Jr. 3-Years o2/16/2021 01/01/2023 "'LAINAINli CU1 lW11bS1VNV" Position Member Term Appointed Term Expires Chair Maria DeLa Paz 4-years o3/31/2018 03/31/2022 Vice -Chair Ricardo Sanchez 4-years o7/05/2020 09/30/2024 Commissioner Luis Natividad 4-years 05/07/2019 03/31/2023 Commissioner Damian Alexander Roman 4-years 01/19/2021 03/31/2022 Commissioner William J. Sendt 4-years 04/05/2016 03/31/2024 Commissioner Claudia E. Valenzuela 4-years 04/20/2021 03/31/2025 Commissioner Ditas Yamane 4-years 03/03/2015 03/31/2023 PORT COMMISSION Position Member Term Appointed Term Expires Commissioner Sandy Naranjo 4-years 12/02/2020 12/02/2024 PUBLIC ART COMMITTEE Term 3-year Appointed o9/30/2019 Term Expires 09/30/2022 Position Chair Member William A. Virchis Member Jose A. Lopez 3-year 02/16/2021 09/30/2022 Member Nadia Nunez 3-year 02/20/2018 09/30/2023 Member Jacqueline Schliapnik 3-year 10/20/2020 09/30/2022 Member Vacant 3-year 09/30/2024 Member Natalia Valerdi-Rogers (Alternate) 3-year o9/21/2021 09/30/2024 304 of 483 ATTACHMENT B SWEETWATER AUTHORITY Position Member Term Appointed Term Expires Commissioner Mona Rios 4-years 01/19/2021 12/31/2022 TRAFFIC SAFETY COMMIT I EE Position Member Term Appointed Term Expires Chair Ryan Whipple 3-years 05/06/2014 09/30/2023 Member Javier Alvarado 3-years o9/21/2021 09/30/2024 Member Christopher Coyote 3-years 09/30/2019 099/30/2022 Member Marisa Rosales 3-years 09/21/2021 09/30/2024 Member Vacant 3-years o9/30/2022 VEILKANS AND MILI'1'AKY l+AMILIES AllVISUKY COMMITTEE Term Expires 09/30/2024 Position Chair Member Jesse Aguilar -Perez Term 4-years Appointed 10/06/2020 Vice -Chair Jhoana Alvarado 4-years o9/21/2021 09/30/2025 Member Shirley Ferrill 4-years l0/06/2020 09/30/2023 Member Maria Elena Hernandez 4-years l0/20/2020 09/30/2024 Member Armando Telles 4-years 10/06/2020 09/30/2023 Member Vacant 4-years 09/30/2022 Member Vacant 4-years o9/30/2022 HOUSING ADVISORY COMMITTEE* Position Member Term Appointed Term Expires Chair Maria DeLa Paz 4-years 03/31/2018 03/31/2022 Vice -Chair Ricardo Sanchez 4-years 07/05/2020 09/30/2024 Member Luis Natividad 4-years o5/07/2019 03/31/2023 Member Damian Alexander Roman 4-years o1/19/2021 03/31/2022 Member William J. Sendt 4-years o4/05/2016 03/31/2024 Member Claudia E. Valenzuela 4-years o4/20/2021 03/31/2025 Member Ditas Yamane 4-years o3/03/2015 03/31/2023 Member Lorna A. Delos Santos 4-years 12/15/2020 03/31/2022 Member Vacant 4-years o3/31/2023 *Individual appointed to this Board/Commission/Committee is subject to the Fair Political Practices Commission regulations and must file a Statement of Economic Interest within 3o days of appointment. 305 of 483 The following page(s) contain the backup material for Agenda Item: Annual Performance Evaluation for the City Attorney. (City Clerk) Please scroll down to view the backup material. 306 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Annual Performance Evaluation for the City Attorney (City Clerk) PREPARED BY: Shelley Chapel, Deputy City Clerk PHONE: 619-336-4228 EXPLANATION: DEPARTMENT: City Clerk's Office APPROVED BY: Shelley Chapel City Attorney Charles E. Bell Jr.'s Employment Agreement holds a three-year term of October 21, 2020 through October 21, 2023. Per Agreement, Section 12 Performance Evaluation, provides the City Council the option to annually review the performance of the employee, subject to a process mutually agreed upon between both parties. The City Council met with City Attorney Bell Jr. to discuss performance during five Special Closed Session Meetings held on September 7, 2021, September 21, 2021, October 5, 2021, October 19, 2021 and November 2, 2021. The City Council determined that the employee's performance has been above satisfactory during the period of October 21, 2020 to October 20, 2021. As per Resolution No. 2020-190 and the Employment Agreement, based upon satisfactory annual evaluation the employee's salary will increase 3% bringing annual salary to $195,700. FINANCIAL STATEMENT: ACCOUNT NO. APPROVED: APPROVED: Expenditure Account No. 001-405-000-101 General Fund City Attorney Full -Time Salaries ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: Receive and File report. BOARD / COMMISSION RECOMMENDATION: None. ATTACHMENTS: Attachment A - Resolution No. 2020-190 adopted October 20, 2020 Attachment B - Employment Agreement effective October 21, 2020 1307 of 4831 RESOLUTION NO. 2020 — 190 ATTACHMENT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, APPOINTING CHARLES E. BELL JR. AS CITY ATTORNEY AND AUTHORIZING THE MAYOR TO EXECUTE A 3 YEAR EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND CHARLES E. BELL JR. WITH THE EFFECTIVE DATE OF OCTOBER 21, 2020 WHEREAS, after a Nation-wide City Attorney recruitment conducted by The Hawkins Company, Charles E. Bell Jr. was selected as City Attorney. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: SECTION 1. Charles E. Bell Jr. is hereby appointed to the position of City Attorney for the City of National City effective October 21, 2020. SECTION 2. In consideration of Mr. Bell's acceptance of the appointments made hereinabove, the City Council hereby approves the following employment terms and conditions A. Commencement of Employment, October 21, 2020 is hereby designated as the date of commencement of Mr. Bell's duties to serve as City Attorney. B. Salary / Compensation The base salary to be paid to Mr. Bell for his services as City Attorney, shall be $190,000 annually with a 3% annual increase after year 1 and 2 upon satisfactory annual evaluations, annual payment of $7,500 for Deferred Compensation, $750.00 per month for vehicle allowance payable in accordance with the City's customary payroll practices. C. Benefits In addition to base salary, Mr. Bell shall receive such other benefits as are provided to City Council -appointed officers of the City, including holidays, vacation leave, executive leave, sick leave, and insurance and retirement benefits. SECTION 3. The Mayor is hereby authorized to execute an Employment Agreement between the City and Charles E. Bell Jr. with an initial term of three (3) years. Said Agreement is on file in the office of the City Clerk. ATTEST: l Mic PASSED and ADOPTED this 20th day of October, 2020 el R. Della, 1f y Clerk APPROVED AS TO FORM: A gig;/ orris -Jones, City • ttorn Page 1 of 2 Alejandro Sotelo-lis, Mayor 308 of 483 ATTACHMENT A Passed and adopted by the Council of the City of National City, California, on October 20, 2020 by the following vote, to -wit: Ayes: Counciimembers Cano, Morrison, Quintero, Rios, Sotelo-Solis, Nays: None. Absent: None_ Abstain: None. AUTHENTICATED BY: ALEJANDRA SOTELO-SOLIS Mayor of the City of National City, California 4C rk of City of the City National City, California By: Deputy HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of RESOLUTION NO. 2020-190 of the City of National City, California, passed and adopted by the Council of said City on October 20, 2020. City Clerk of the City of National City, California By: Deputy Page 2 of 2 309 of 483 ATTACHMENT B Original Staff Report to City Council Dated: October 20, 2021 EMPLOYMENT AGREEMENT City Attorney CALIFORNIA #+ N N IOCrfl �- <NCORPOfATED City of National City California 2020 Page 1 of 9 310 of 483 ATTACHMENT B EMPLOYMENT AGREEMENT CITY ATTORNEY TABLE OF CONTENTS Page Introduction 1 Section 1 Term 1 Section 2 Duties and Authority 1 Section 3 Compensation 1 Section 4 Health, Disability and Life Insurance 1 Benefits Section 5 Vacation, Sick and Military Leave 2 Section 6 Monthly Vehicle Allowance 2 Section 7 Retirement 2 Section 8 General Business Expenses 2 Section 9 Termination 3 Section 10 Severance 3 Section 11 Resignation 4 Section 12 Performance Evaluation 4 Section 13 Hours of Work 4 Section 14 Outside Activities 4 Section 15 Indemnification 4 Section 16 Bonding 5 Section 17 Other Terms and Conditions of 5 Employment Section 18 Notices 5 Section 19 General Provisions 5 Section 20 City Attorney's Residency 6 Page 2 of 9 311 of 483 ATTACHMENT B EMPLOYMENT AGREEMENT THIS AGREEMENT made and entered into this 21 st day of October, 2020, by and between the City of National City, a municipal corporation, (hereinafter called "Employer") and Charles E. Bell Jr. (hereinafter called "Employee") an individual who has education, training and experience in legal issues involving local government, and who is a member in good standing of the State Bar of California, both of whom agree as follows: Section 1 Term. This Agreement shall remain in full force in effect for a period of three (3) years from October 21, 2020, through October 21, 2023, unless sooner terminated by the Employer or Employee as provided in Section 9, 10 or 11 of this Agreement. Section 2 Duties and Authority. Employer agrees to employ Charles E. Bell Jr. as City Attorney, on an at -will basis, to perform the functions and duties specified in the National City Municipal Code and the California Government Code, and to perform other legally permissible and proper duties and functions, commencing on October 21, 2020. Section 3 Compensation. A. Base Salary: Employer agrees to pay Employee an annual base salary of one hundred ninety thousand ($190,000), payable in installments at the same time that the other executive employees of the Employer are paid. Employer agrees to pay Employee a 3% annual increase after year 1 and 2 upon satisfactory annual reviews. B. This Agreement shall be re -opened to discuss compensation and benefits if, and at the time, managers or executives receive any increase in compensation or benefits. C. Beginning October 21, 2023, consideration shall be given on an annual basis to increase salary, based upon increases in the Consumer Price Index ("CPI"), as that term is defined at Government Code section 3511.1(b). Any increase in salary shall be dependent upon the results of the performance evaluation conducted under the provisions of Section 12 of this Agreement. D. Deferred Compensation: Employer shall provide seven -thousand five -hundred ($7500) annually to Employee's selected deferred compensation plan. This payment shall be made each October in years 2021, 2022, and 2023. Section 4 Health, Disability and Life Insurance Benefits. A. The Employer agrees to provide Employee a cafeteria health benefit of $1200.00 per month. B. The Employer agrees to put into force and to make required premium payments for short term and long term disability coverage for the Employee. C. The Employer shall pay the amount of premium due for term life insurance in the amount of $150,000. The Employee shall name the beneficiary of the life insurance policy. 1 Page 3 of 9 2020 Employment Agreement City Attorney 312 of 483 ATTACHMENT B Section 5 Vacation, Sick and Military Leave. A. The Employee shall accrue sick and vacation leave and other paid leave on an annual basis at the rate provided to Executive employees. B. The Employee is entitled to accrue all unused vacation and sick leave, without limit, and in the event the Employee's employment is terminated, either voluntarily or involuntarily, the Employee shall be compensated for all unused vacation and sick leave in accordance with the Employer's customary practice for Executive Employees. C. The Employee shall be entitled to military reserve leave time pursuant to state law and City policy. Section 6 Monthly Vehicle Allowance. The Employer agrees to pay to the Employee, during tern of this Agreement and in addition to other salary and benefits herein provided, the sum of $9000.00 per year, payable at $750.00 per month, as a vehicle allowance to be used to purchase, lease, or own, operate and maintain a vehicle. The Employee shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon such vehicle and shall further be responsible for all expenses attendant to the purchase, operation, maintenance, repair, and regular replacement of said vehicle. The Employer shall reimburse the Employee at the IRS standard mileage rate for any business use of the vehicle beyond the greater National City area. For purposes of this Section, use of the car within the greater National City area is defined as travel to locations within a 50 mile radius of the National City Civic Center. Section 7 Retirement. The Employer agrees to enroll the Employee into the Public Employees' Retirement System and to make all the appropriate contributions on the Employee's behalf, for the required Employer share. Employee shall pay the entire employee share, as determined by CalPERS. Section 8 General Business Expenses. 1. Employer agrees to budget for and to pay for professional dues and subscriptions of the Employee necessary for continuation and full participation in national, regional, state and local associations, and organizations necessary and desirable for the Employee's continued professional participation, growth, and advancement, and for the good of the Employer. 2. Employer agrees to budget for and to pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of Employee and to pursue necessary official functions for Employer, including but not limited to the League of California Cities, and such other national, regional, state and local governmental groups and committees in which Employee services as a member. 3. Employer also agrees to budget for and to pay for travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for the Employee's professional development and for the good of the Employer. 4. Employer recognizes that certain expenses of a non -personal but job -related nature are incurred by Employee, and agrees to reimburse or to pay said general expenses. The Finance Director is authorized to disburse such moneys upon receipt of duly executed expense or petty cash vouchers, receipts, statements or personal affidavits. 5. The Employer acknowledges the value of having Employee participate and be directly involved in local civic clubs or organizations. Accordingly, Employer shall pay for the Page 4 of 9 2020 Employment Agreement City Attorney 313 of 483 ATTACHMENT B reasonable membership fees and/or dues to enable the Employee to become an active member in local civic clubs or organizations. 6. The Employer shall provide Employee with a computer, software, fax/modem, and cell phone required for the Employee to perform the job and to maintain communication. Section 9 Termination. For the purpose of this Agreement,, termination shall occur when: 1. The majority of the Employer's City Council votes to terminate the Employee at a duly authorized public meeting. 2. If the Employer, citizens or legislature acts to amend any provisions of the state or local law pertaining to the role, powers, duties, authority, and responsibilities of the Employee's position that substantially changes the form of government, the Employee shall have the right to declare that such amendments constitute termination. 3. If the Employer reduces the base salary, compensation or any other financial benefits of the Employee, unless it is applied in no greater percentage than the average reduction of all department heads, such action shall constitute a breach of this Agreement and will be regarded as a termination. 4. If the Employee resigns following an offer to accept resignation, whether formal or informal, by the Employer as representative of the majority of the governing body that the Employee resign, then the Employee may declare a termination as of the date of suggestion. 5. Breach of contract declared by either party with a 30 day cure period for either Employee or Employer. Written notice of a breach of contract shall be provided in accordance with the provisions of Section 20. Section 10 Severance. The Employee is an at -will employee, serving at the pleasure of the Employer's City Council. This Agreement, and the Employee's employment with the Employer, may be terminated with or without cause by the Employer's City Council. In the event the Employee is terminated for cause, or voluntarily resigns his position with the Employer, then the Employee shall not be entitled to the payment of Severance by the Employer. In the event the Employee is terminated by the Employer other than for cause, and during such time that Employee is willing and able to perform his duties under this Agreement, then Employer agrees to pay Severance equal to one-half year's base salary at the current rate of pay. This Severance shall be paid in one lump sum unless otherwise agreed to by the Employer and the Employee. This severance shall include the Employee's continued participation in the Employer's health care plan for a period of six months after his separation from City Employment. The value of the City's contribution to the cost of health care shall not exceed the established contribution for Executive employees as of the date of the Employee's separation. In the event of Severance, the Employee shall also be compensated for all accrued sick and vacation leave. If the Employee is terminated because of a conviction of a felony, then the Employer is not obligated to pay Severance under this section. If the Employee is convicted of a crime involving an abuse of office or position, then regardless of the term of the contract, if the Employee is terminated, any cash settlement, including severance, related to the termination received by Employee from Employer shall be fully reimbursed to the Employer. 3 Page 5 of 9 2020 Employment Agreement City Attorney 314 of 483 ATTACHMENT B Section 11 Resignation. In the event that the Employee voluntarily resigns his position with the Employer, the Employee shall provide a minimum of thirty (30) days' notice unless the parties agree otherwise. Section 12 Performance Evaluation. Employer may annually review the performance of the Employee in the Employee's anniversary month subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the Employer and Employee. The process at a minimum may include the opportunity for both parties to: (1) prepare a written evaluation, (2) meet and discuss the evaluation, and (3) present a written summary of the evaluation results. The final written evaluation should be completed and delivered to the Employee within thirty (30) days of the evaluation meeting. Section 13 Hours of Work. It is recognized that the Employee must devote a great deal of time outside the normal office hours on business for the Employer, and to that end Employee shall be allowed to establish an appropriate work schedule, compatible with the normal business hours of the City of National City. Section 14 Outside Activities. A. Disclosure and Acknowledgement: Employee has disclosed and acknowledged one (1) outside activity (Treasurer for the Cal Poly Black Alumni Chapter). Should this present a conflict of interest or inability for the City Attorney to provide full service to the City, he will withdraw from such activities. B. Notice and Consent: Employee shall give written notice to Council for Council's approval of any new outside activities of Employee. Section 15 Indemnification. In accordance with federal, state or local law, Employer shall defend, save harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the course and scope of the performance of Employee's duties as City Attorney, or resulting from the exercise of judgment or discretion in connection with the course and scope of performance of program duties or responsibilities, unless the act or omission involved willful or wanton conduct. In such cases, the Employee may request and the Employer shall not unreasonably refuse to provide independent legal representation at the Employer's expense and the Employer may not unreasonably withhold approval. Legal representation provided by Employer for Employee shall extend until a final determination of the legal action, including any appeals brought by either party. The Employer shall indemnify Employee against any and all losses, damages, judgments, interest, settlements, fines, court costs, and other reasonable costs and expenses of legal proceedings, including attorney's fees and any other liabilities incurred by, imposed upon, or suffered by such Employee in connection with or resulting from any claim, action, suit or proceeding, actual or threatened, arising out of or in connection with the performance of the Employee in the course and scope of her duties. Any settlement of any claim 4 Page 6 of 9 2020 Employment Agreement City Attorney 315 of 483 ATTACHMENT B must be made with prior approval of the Employer in order for indemnification, as provided in this Section, to be available. Employee recognizes the Employer shall have the right to compromise and settle any claim or suit. Further, Employer agrees to pay all reasonable litigation expenses of Employee throughout the pendency of any litigation to which the Employee is a party, witness or advisor to the Employer. Such expense payments shall continue beyond Employee's service to the Employer as long as litigation is pending. Further, Employer agrees to pay Employee reasonable consulting fees and travel expenses when Employee serves as a witness, advisor or consultant to Employer regarding pending litigation. If Employee is convicted of a crime involving an abuse of his office or position, as defined in Government Code section 53243.4, then Employee shall fully reimburse Employer for any funds provided for Employee's criminal defense, if any such funds were provided pursuant to or consistent with this Section. This paragraph shall not be construed as creating or implying an obligation by Employer to provide a criminal defense to Employee. Section 16 Bonding. Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 17 Other Terms and Conditions of Employment. A. The Employer shall fix any such other teens and conditions of employment, as it may determine from time to time, relating to the performance of the Employee, provided such terns and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the National City Municipal Code, or any other law. B. Except as otherwise provide in this Agreement, the Employee shall be entitled to the highest level of benefits that are enjoyed by other appointed employees of the Employer as provided in the Municipal Code or by practice. Section 18 Notices. Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER: Mayor City of National City 1243 National City Boulevard National City, CA 91950-4301 EMPLOYEE: Charles E. Bell Jr. [At the address of the Employee's principal residence] Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 19 General Provisions. A. Integration. This Agreement sets forth and establishes the entire understanding between the Employer and the Employee relating to the employment of the Employee by the Employer. Any prior discussions or representations by or between the parties are merged into 5 2020 Employment Agreement Page 7 of 9 City Attorney 316 of 483 ATTACHMENT B and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. B. Binding Effect. This Agreement shall be binding on the Employer and the Employee as well as their heirs, assigns, executors, personal representatives and successors in interest. C. Effective Date. This Agreement shall become effective on October 21, 2020. D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not effect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. E. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. F. Construction. The parties acknowledge and agree that (1) each party is of equal bargaining strength, (2) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (3) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (4) each party and such party's counsel and advisors have reviewed this Agreement, (5) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (6) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. Section 20 City Attorney's Residency. The City Attorney acknowledges and agrees that he will establish and maintain residency within the City of National City. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY By: Alejandra Sotelo-Solis, Mayor APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney EMPLOYEE Charles E. Bell Jr. 6 Page 8 of 9 2020 Employment Agreement City Attorney 317 of 483 RESOLUTION NO. 2020 — ATTACHMENT B RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, APPOINTING CHARLES E. BELL JR. AS CITY ATTORNEY AND AUTHORIZING THE MAYOR TO EXECUTE A 3 YEAR EMPLOYMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND CHARLES E. BELL JR. WITH THE EFFECTIVE DATE OF OCTOBER 21, 2020 WHEREAS, after a Nation-wide City Attorney recruitment conducted by The Hawkins Company, Charles E. Bell Jr. was selected as City Attorney. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City as follows: SECTION 1. Charles E. Bell Jr. is hereby appointed to the position of City Attorney for the City of National City effective October 21, 2020. SECTION 2. In consideration of Mr. Bell's acceptance of the appointments made hereinabove, the City Council hereby approves the following employment terms and conditions: A. Commencement of Employment October 21, 2020 is hereby designated as the date of commencement of Mr. Bell's duties to serve as City Attorney. B. Salary / Compensation The base salary to be paid to Mr. Bell for his services as City Attorney, shall be $190,000 annually with a 3% annual increase after year 1 and 2 upon satisfactory annual evaluations, annual payment of $7,500 for Deferred Compensation, $750.00 per month for vehicle allowance payable in accordance with the City's customary payroll practices. C. Benefits In addition to base salary, Mr. Bell shall receive such other benefits as are provided to City Council -appointed officers of the City, including holidays, vacation leave, executive leave, sick leave, and insurance and retirement benefits. SECTION 3. The Mayor is hereby authorized to execute an Employment Agreement between the City and Charles E. Bell Jr. with an initial term of three (3) years. Said Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 20th day of October, 2020 ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: Angil P. Morris -Jones, City Attorney Alejandra Sotelo-Solis, Mayor Page 9 of 9 318 of 483 The following page(s) contain the backup material for Agenda Item: Investment Report for the quarter ended September 30, 2021. (Finance) Please scroll down to view the backup material. 319 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Investment Report for the quarter ended September 30, 2021. PREPARED BY: gosedd PHONE: 619-336-4346 EXPLANATION: See attached staff report. DEPARTMENT: Finance / Imo, APPROVED BY: .�oG'�I" FINANCIAL STATEMENT: APPROVED: ACCOUNT NO. APPROVED: See attached staff report. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Accept and File the Investment Report for the Quarter ended September 30, 2021. BOARD / COMMISSION RECOMMENDATION: N/A ATTACHMENTS: 1. Staff Report 2. Investment Listings 320 of 483 CALIFORNIA NATIONAL Orr � aco INCORPORATED City Council Staff Report December 7, 2021 ITEM Staff Report: Investment Report for the quarter ended September 30, 2021. BACKGROUND The California Government Code (§53646(b)) requires that, when the treasurer or the chief fiscal officer of a local agency renders to the legislative body of the agency a quarterly report on the agency's investment portfolio, such report shall include the following information regarding all securities, investments, and moneys held by the local agency: ➢ type of investment; ➢ issuer (bank or institution); ➢ date of maturity; ➢ dollar amount invested; and ➢ current market valuation as of the date of the report. In addition, the Government Code (§53646(b)(2)) requires that the report state the City's compliance with its investment policy and include a statement regarding the ability of the local agency to meet its pool's ability to meet its expenditure requirements Code (§53646(b)(3)). OVERVIEW OF CITY INVESTMENTS The City's pooled investment portfolio balance as of September 30, 2021 is summarized below and compared to the balance as of September 30, 2020. Table 1 9/30/2021 9/30/2020 Book Value 1 $ 87,964,366 $ 73,808,800 Market Value 2 $ 88,121,562 $ 75,247,302 ' actual cost of investments 2 amount at which the investments could be sold The assets of the City of National City's investment portfolio are managed by Chandler Asset Management, the California Treasurer's Local Agency Investment Fund (LAIF), and the San Diego County Treasurer's Pooled Money Fund ("San Diego County Pool") with the largest portion of the assets, 41.15%. The San Diego County Pool and LAIF are liquid investment pools 321 of 483 Page 2 Staff Report: Investment Report for the quarter ended September 30, 2021. December 7, 2021 that allow participants to earn market rate returns, while retaining access to funds within 24 to 48 hours of a withdrawal request with no penalty. The City's assets managed by Chandler Asset Management may be liquidated and withdrawn at any time. However, these investments likely do not provide the short liquidity (i.e., quick access to funds) of the pooled money funds, and liquidation of these investments is at the risk of loss and/or penalty to the City. Summaries of the City's investment portfolio are illustrated below. INVESTMENT PORTFOLIO SUMMARY BY ISSUER/MANAGER As of September 30, 2021 Table 2 Issuer/Manager Total Market % of Book Value Market Valuel YTM Portfolio Chandler Asset Management County of San Diego Local Agency Investment Fund 32,005,255 32,363,354 0.35% 36.73% 36,471,046 36,259,817 0.73% 41.15% 19,488,065 19,498,391 2 0.21%33 22.13% Totals for September 30, 2021 $87,964,366 $88,121,562 100.00% ' includes accrued interest 2 includes LAIF participation factor of 0.999873661 3 calculated on 30/360 basis TOTAL MARKET VALUE $88,121,562 LAI F $19,498,391 Chandler Asset Management $32,363,354 County of San Diego $36,259,817 322 of 483 Page 3 Staff Report: Investment Report for the quarter ended September 30, 2021. December 7, 2021 Table 3 INVESTMENT PERFORMANCE BY ISSUER/MANAGER For the Quarter Ended September 30, 2021 Total Market Valuer Issuer/Manager 9/30/21 6/30/21 Period Change Return Yield (Net)3 Chandler Asset Management County of San Diego Local Agency Investment Fund $32,363,354 $36,259,817 $19,498,391 $32,351,591 $36,451,070 $21,489,847 $11,763 0.06% (191,253) 0.17% ($1,991,457) 0.11% NA 0.69% 0.44% Totals for September 30, 2021 $88,121,562 $90,292,508 ($2,170,947)2 0.15%4 includes accrued interest 2 total include deposits and withdrawal(s) of: 8/31/21 S2,000,000, 7/16/21 $6,000,000; 9/14/21 $1,000,000, 8/17/21 S2,000,000, 7/27/21 $7,000,000 3 annualized 4 weighted Economic Update: "The ongoing health crisis and related supply chain bottlenecks continue to have a meaningful impact on economic data, but we believe the underlying momentoum of the economy remains strong. Economic growth is expected to continue at an above -trend pace, fueled in part by ongoing tailwinds from fiscal support, accommodative monetary policy, and continued progress on vaccinations. Covid infection rates in the US and on a global basis have recently eased, but supply chains remain dislocated and inflation readings continue to run hot. We expect supply chain bottlenecks will continue to put upward pressure on prices over the near -term but should improve next year. The Federal Open Market Committee (FOMC) kept the fed funds target unchanged in November but announced plans to start reducing the magnitude of their asset purchases. The Fed has been purchasing $120 billion in bonds each month ($80 billion of Treasuries and $40 billion of agency mortgage -backed securities) but will reduece their total purchases by $15 billion in November and December ($10 billion of Treasuries and $5 billion of agency mortgage - backed securities per month). The Fed is widely expected to pare back its asset purchases at this pace until the taper process is complete in mid-2022. Fed Chair Powell has indicated that policymakers would not consider a rate hike until sometime after the tapering process is complete. According to fed funds futures prices, the implied probability of at least one rate hike by July 2022 is high, but the Fed is not signaling any specific timeline future rate hikes. For now, monetary policy remains highly accommodative. The Fed is inching toward a path of policy normalization, but we believe the Fed's slow and steady withdrawal of monetary policy accommodation will remain supportive of an improving labor market and growing economy. Treasury yields in the belly of the curve rose meaningfully in October. The 2-year and 5-year Treasury yields rose roughly 22 basis points in October to 0.50% and 1.18%, respectively, while 323 of 483 Page 4 Staff Report: Investment Report for the quarter ended September 30, 2021. December 7, 2021 the 10-year Treasury yield rose nearly seven basis points to 1.55%. Market participants have started to price in expectations for future rake hikes, amid growing concerns about inflation. The Fed has signaled that they will not consider raising rates until the taper is complete next year. In our view, should they accelerate the timeline for tapering their asset pruchases, expectations for a rate hike would be pulled forward. However, we expect that the Fed will remain cautious and take a gradual approach to normalizing monetary policy."1 COMPLIANCE STATEMENT All of the City's investments are in compliance with the City's investment policy (City Council Policy No. 203) and the California Government Code (§53601 et seq). FINANCIAL STATEMENT Realized and unrealized gains for the period, reflected below, were $114,166. These changes include changes in security market values, gain or loss from the sale of assets, accrued interest, and reinvested interest/earnings. Table 4 Issuer/Manager Gain/(Loss) Chandler Asset Management $ 38,390 County of San Diego 62,989 LAIF 12,787 Totals for September 30, 2021 $ 114,166 The difference between the changes reflected in the previous two tables is attributable to the purchase and sale of securities for which the first of the tables accounts but the second table typically does not (unless an investment is sold before maturity). STAFF CERTIFICATION Staff certifies that there are sufficient funds to meet the pool's expenditure requirements. RECOMMENDATIONS Accept and file the Investment Report for the quarter ended September 30, 2021. ' September 30, 2021 Chandler Asset Management Investment Report 324 of 483 CM ICity of National City MONTHLY ACCOUNT STATEMENT SEPTEMBEK 1, 2021 THROUGH SEPTEMBER 30, 2021 Chandler Team: For questions about your account, please call (800) 317-4747, or contact operations@chandlerasset.com Custodian Bank of New York Mellon Lauren Dehner (904) 645-1918 CHANDLER ASSET MANAGEMENT chandlerasset,com Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures. 325 of 483 City of National City Portfolio Summary CAI As of September 30, 2021 PORTFOLIO CHARACTERISTICS Average Modified Duration Average Coupon Average Purchase YTM Average Market YTM Average S&P/Moody Rating Average Final Maturity Average Life 1.88 1.44% 1.22% 0.35% AA+/Aa1 2.08 yrs 1.92 yrs SECTOR ALLOCATION Agency US Treasury Corporate ABS ■ 7.4% Supras.5.0% Money Mkt Fd 0.1% PERFORMANCE REVIEW 18.0% 30.7% 38.8% ACCOUNT SUMMARY Beg. Values as of 8/31/21 End Values as of 9/30/21 Market Value Accrued Interest Total Market Value Income Earned Cont/WD Par Book Value Cost Value 32,294,430 111,941 32,269,486 93,868 32,406,371 39,377 31,706,803 31,918,994 31,918,994 32,363,354 38,390 -2,327 31,747,545 32,005,255 32,005,255 MATURITY DISTRIBUTION 40% 30% 20% 10% 26.1% 8.5% 9.6% 35.7% 14.7% 4.1% 1 ■ 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5+ Maturity (Yrs) TOP ISSUERS Government of United States Federal Home Loan Mortgage Corp Federal National Mortgage Assoc Federal Home Loan Bank Intl Bank Recon and Development Toyota ABS Apple Inc Deere & Company Total 30.7% 15.7% 11.1% 10.3% 2.4% 2.4% 2.3% 2.2% 77.1% CREDIT QUALITY (S&P) AA (74.1%) Annualized TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 2/29/2012 City of National City ICE BofA 1-3 Yr US Treasury & Agency Index ICE BofA 1-3 Yr AAA -A US Corp & Govt Index - 0.13% - 0.10% - 0.09% 0.06% 0.06% 0.07% - 0.03% - 0.02% 0.04% 0.12% 0.04% 0.17% 1.84% 1.78% 1.91% 2.73% 2.63% 2.77% 1.82% 1.63% 1.79% N/A N/A N/A 1.33% 1.20% 1.38% Chandler Asset Management Paee 1 Execution Time: 10/3/202_ 326 of 483 Statement of Compliance As of September 30, 2021 CA City of National City Assets managed by Chandler Asset Management are in full compliance with state law and with the City's investment policy. Category Standard Comment Municipal Securities Treasury Issues Agency Issues Supranationals Banker's Acceptances Commercial Paper FDIC insured Time Deposits/ Certificates of Deposit Negotiable Certificates of Deposit Corporate Medium Term Notes Money Market Mutual Funds Mortgage Pass-throughs and Asset Backed Securities Local Agency Investment Fund (LAIF) Local Government Investment Pools Prohibited Securities Callable Securities Maximum Issuer Maximum maturity "A" rated or better by two NRSROs; 30% maximum; 5% max per issuer; Include bonds of the City, the State of California, any other state, and any local agency within the State of California; Bonds will be registered in the name of the City or held Complies under a custodial agreement at a bank. No Limitation Complies No Limitation Complies "AA" rated category or higher by a NRSRO; 30% maximum; 10% max per issuer; U.S. dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by IBRD, IFC, IADB "A-1" short-term debt rated or higher by at least two NRSROs; and "A" long term debt rated by two NRSROs; 40% maximum; 5% max per issuer; 180 days max maturity "A-1" rated or higher by at least two NRSROs; and "A" rated long term debt by two NRSROs; 25% maximum; 5% max per issuer; 270 days max maturity; Issuer is a corporation organized and operating in the U.S. with assets > $500 million. Amount per institution limited to the max covered under FDIC; 30% maximum combined certificates of deposit including CDARS "A" long-term debt rated or higher by at least two NRSROs; and/or "Al" short-term debt rated or higher by at least two NRSROs; 30% maximum; 5% max per issuer "A" rated category or better by at least two NRSROs; 30% maximum; 5% max per issuer; Issued by corporations organized and operating within the U.S. or by depository institutions licensed by U.S. or any state and operating within the U.S. Highest rating or AAA rated or equivalent by at least two NRSROs; 20% maximum; SEC registered with assets under management in excess of $500 million "AA" rating category or better by a NRSRO; 20% maximum Maximum permitted amount in LAIF; Currently not used by investment adviser San Diego County Investment Pool Inverse floaters; Ranges notes; Interest -only strips from mortgaged backed securities; Zero interest accrual securities; Reverse Repurchase Agreements; Foreign currency denominated sec 20% maximum (does not include "make whole call" securities) 5% max per issuer, except as noted in Section VIII of the investment policy 5 years Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies 327 of 483 City of National City Reconciliation Summary CAI As of September 30, 2021 BOOK VALUE RECONCILIATION BEGINNING BOOK VALUE Acquisition + Security Purchases + Money Market Fund Purchases + Money Market Contributions + Security Contributions + Security Transfers Total Acquisitions $1,507,027.28 $891,098.25 $56,420.66 $0.00 $0.00 $31,918,993.85 Dispositions - Security Sales - Money Market Fund Sales - MMF Withdrawals - Security Withdrawals - Security Transfers - Other Dispositions - Maturites - Calls - Principal Paydowns Total Dispositions $1,398,633.75 $897,219.18 $58,747.89 $0.00 $0.00 $0.00 $0.00 $0.00 $45,810.03 $2,454,546.19 $2,400,410.85 Amortization/Accretion +/- Net Accretion $0.00 $0.00 Gain/Loss on Dispositions +/- Realized Gain/Loss $32,125.89 ENDING BOOK VALUE $32,125.89 $32,005,255.08 CASH TRANSACTION SUMMARY BEGINNING BALANCE Acquisition Contributions Security Sale Proceeds Accrued Interest Received Interest Received Dividend Received Principal on Maturities Interest on Maturities Calls/Redemption (Principal) Interest from Calls/Redemption Principal Paydown Total Acquisitions Dispositions Withdrawals Security Purchase Accrued Interest Paid Total Dispositions $56,420.66 $1,398,633.75 $9,794.42 $47,969.63 $2.87 $0.00 $0.00 $0.00 $0.00 $45,810.03 $1,558,631.36 $58,747.89 $1,507,027.28 $1,304.35 $1,567,079.52 $42,368.90 ENDING BOOK VALUE $33,920.74 Chandler Asset Management Page 3 Execution Time: 10/3/202_ 328 of 483 City of National City Income Earned CAI As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income FIXED INCOME 023135BW5 037833AK6 Amazon.com Inc Note 0.45% Due 05/12/2024 Apple Inc Note 2.4% Due 05/03/2023 05/10/2021 05/12/2021 255,000.00 254,627.70 0.00 0.00 254,627.70 347.44 0.00 443.06 95.62 0.00 0.00 0.00 95.62 95.62 Various 700,739.00 5,506.67 0.00 Various 0.00 0.00 0.00 700,000.00 0.00 6,906.67 0.00 700,739.00 1,400.00 1,400.00 1,400.00 06051GEU9 Bank of America Corp Note 3.3% Due 01/11/2023 12/27/2018 393,500.00 1,833.33 0.00 12/31/2018 0.00 0.00 0.00 400,000.00 0.00 2,933.33 0.00 393,500.00 1,100.00 1,100.00 1,100.00 06406RAA5 Bank of NY Mellon Corp Callable Note Cont 1/7/2022 2.6% Due 02/07/2022 08/14/2018 392,152.00 693.33 0.00 08/16/2018 0.00 0.00 0.00 400,000.00 0.00 1,560.00 0.00 392,152.00 866.67 866.67 866.67 084670BR8 09690AAC7 Berkshire Hathaway Callable Note Cont 1/15/2023 2.75% Due 03/15/2023 BMW Vehicle Lease Trust 2021-2 A3 0.33% Due 12/26/2024 08/26/2019 412,068.00 5,072.22 0.00 08/28/2019 0.00 5,500.00 0.00 400,000.00 0.00 488.89 0.00 412,068.00 916.67 916.67 916.67 09/08/2021 0.00 0.00 0.00 09/15/2021 99,989.68 0.00 0.00 100,000.00 0.00 14.67 0.00 99,989.68 14.67 14.67 14.67 14913R2L0 Caterpillar Financial Service Note 0.45% Due 05/17/2024 05/10/2021 404,457.30 526.50 0.00 05/17/2021 0.00 0.00 0.00 405,000.00 0.00 678.38 0.00 404,457.30 151.88 151.88 151.88 24422EUR8 John Deere Capital Corp Note 3.45% Due 01/10/2024 03/14/2019 408,860.00 1,955.00 0.00 03/18/2019 0.00 0.00 0.00 400,000.00 0.00 3,105.00 0.00 408,860.00 1,150.00 1,150.00 1,150.00 24422EVN6 John Deere Capital Corp Note 0.45% Due 01/17/2024 03/01/2021 274,804.75 151.25 0.00 03/04/2021 0.00 0.00 0.00 275,000.00 0.00 254.38 0.00 274,804.75 103.13 103.13 103.13 Chandler Asset Management Page 16 Execution Time: 10/3/202: 329 of 483 City of National City Account Income Earned As of September 30, 2021 CA% Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3130A0F70 3130A1XJ2 FHLB Note 3.375% Due 12/08/2023 FHLB Note 2.875% Due 06/14/2024 01/30/2019 01/31/2019 525,000.00 540,734.25 0.00 0.00 540,734.25 4,085.16 0.00 5,561.72 1,476.56 Various 605,009.60 Various 0.00 580,000.00 0.00 605,009.60 3,566.60 0.00 4,956.18 1,389.58 0.00 0.00 0.00 1,476.56 1,476.56 0.00 0.00 0.00 1,389.58 1,389.58 3130A2UW4 FHLB 10/29/2019 315,474.00 4,025.00 0.00 Note 10/30/2019 0.00 4,312.50 0.00 2.875% Due 09/13/2024 300,000.00 0.00 431.25 0.00 315,474.00 718.75 718.75 718.75 3130A3KM5 FHLB 09/10/2019 591,174.75 3,274.31 0.00 Note 09/13/2019 0.00 0.00 0.00 2.5% Due 12/09/2022 575,000.00 0.00 4,472.22 0.00 591,174.75 1,197.91 1,197.91 1,197.91 3130AABG2 FHLB Note Due 11/29/2021 03/08/2017 559,044.90 2,707.29 0.00 03/09/2017 0.00 3,178.13 0.00 0.00 559,044.90 0.00 0.00 0.00 470.84 470.84 470.84 313378WG2 FHLB 03/13/2018 596,646.00 7,083.33 0.00 Note 03/14/2018 0.00 7,500.00 0.00 2.5% Due 03/11/2022 600,000.00 0.00 833.33 0.00 596, 646.00 1,250.00 1,250.00 1,250.00 313379Q69 FHLB Note 2.125% Due 06/10/2022 06/20/2017 607,110.00 2,868.75 0.00 06/21/2017 0.00 0.00 0.00 600,000.00 0.00 3,931.25 0.00 607,110.00 1,062.50 1,062.50 1,062.50 3133ELWD2 FFCB 04/03/2020 564,163.80 841.61 0.00 Note 04/08/2020 0.00 0.00 0.00 0.375% Due 04/08/2022 565,000.00 0.00 1,018.18 0.00 564,163.80 176.57 176.57 176.57 3135G04Q3 FNMA Note 0.25% Due 05/22/2023 05/20/2020 643,058.55 443.44 0.00 05/22/2020 0.00 0.00 0.00 645,000.00 0.00 577.81 0.00 643,058.55 134.37 134.37 134.37 Chandler Asset Management Page 17 Execution Time: 10/3/202: 330 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3135G05G4 3135G06H1 FNMA Note 0.25% Due 07/10/2023 FNMA Note 0.25% Due 11/27/2023 07/08/2020 07/10/2020 560,000.00 558, 796.00 0.00 0.00 558,796.00 198.33 0.00 315.00 116.67 0.00 0.00 0.00 116.67 116.67 11/23/2020 11/25/2020 580,000.00 579,338.80 0.00 0.00 579,338.80 378.61 0.00 499.44 120.83 0.00 0.00 0.00 120.83 120.83 3135G0T78 FNMA Note 2% Due 10/05/2022 12/12/2017 494,215.00 4,055.56 0.00 12/13/2017 0.00 0.00 0.00 500,000.00 0.00 4,888.89 0.00 494,215.00 833.33 833.33 833.33 3135G0W33 FNMA 09/05/2019 622,825.00 4,177.52 0.00 Note 09/06/2019 0.00 4,296.88 0.00 1.375% Due 09/06/2022 625,000.00 0.00 596.79 0.00 622,825.00 716.15 716.15 716.15 3135G0X24 3137EADB2 FNMA Note 1.625% Due 01/07/2025 FHLMC Note 2.375% Due 01/13/2022 01/16/2020 623,050.00 1,523.44 0.00 01/17/2020 0.00 0.00 0.00 625,000.00 0.00 2,369.79 0.00 623,050.00 846.35 846.35 846.35 Various 585,310.00 1,820.83 0.00 Various 0.00 0.00 0.00 575,000.00 0.00 2,958.86 0.00 585, 310.00 1,138.03 1,138.03 1,138.03 3137EAEN5 FHLMC Note 2.75% Due 06/19/2023 11/26/2018 593,214.00 3,300.00 0.00 11/27/2018 0.00 0.00 0.00 600,000.00 0.00 4,675.00 0.00 593, 214.00 1,375.00 1,375.00 1,375.00 3137EAEPO FHLMC Note 1.5% Due 02/12/2025 06/04/2020 652,443.75 494.79 0.00 06/05/2020 0.00 0.00 0.00 625,000.00 0.00 1,276.04 0.00 652,443.75 781.25 781.25 781.25 3137EAER6 FHLMC Note 0.375% Due 05/05/2023 05/05/2020 599,748.00 725.00 0.00 05/07/2020 0.00 0.00 0.00 600,000.00 0.00 912.50 0.00 599,748.00 187.50 187.50 187.50 Chandler Asset Management Page 18 Execution Time: 10/3/202: 331 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 3137EAEV7 FHLMC Note 0.25% Due 08/24/2023 3137EAEX3 FHLMC Note 0.375% Due 09/23/2025 08/27/2020 08/31/2020 900,000.00 899,037.00 0.00 0.00 899,037.00 43.75 0.00 231.25 187.50 0.00 0.00 0.00 187.50 187.50 09/24/2020 448,857.00 09/25/2020 0.00 450,000.00 0.00 448,857.00 740.63 843.75 37.50 140.62 0.00 0.00 0.00 140.62 140.62 3137EAEY1 FHLMC Note 0.125% Due 10/16/2023 10/14/2020 627,650.10 295.31 0.00 10/16/2020 0.00 0.00 0.00 630,000.00 0.00 360.94 0.00 627,650.10 65.63 65.63 65.63 3137EAEZ8 FHLMC Note 0.25% Due 11/06/2023 11/17/2020 649,467.00 519.10 0.00 11/18/2020 0.00 0.00 0.00 650,000.00 0.00 654.51 0.00 649,467.00 135.41 135.41 135.41 43813GAC5 Honda Auto Receivables Trust 2021-1 A3 0.27% Due 04/21/2025 43813KAC6 Honda Auto Receivables Trust 2020-3 A3 0.37% Due 10/18/2024 02/17/2021 79,998.54 6.00 0.00 02/24/2021 0.00 18.00 0.00 80,000.00 0.00 6.00 0.00 79, 998.54 18.00 18.00 18.00 09/22/2020 249,963.28 33.40 0.00 09/29/2020 0.00 77.08 0.00 250,000.00 0.00 33.40 0.00 249,963.28 77.08 77.08 77.08 43813RAC1 Honda Auto Receivables 2020-1 A3 1.61% Due 04/22/2024 02/19/2020 69,986.28 31.31 0.00 02/26/2020 0.00 93.92 0.00 70,000.00 0.00 31.31 0.00 69,986.28 93.92 93.92 93.92 43815HAC1 Honda Auto Receivables Trust 2018-3 A3 2.95% Due 08/22/2022 08/21/2018 22,110.28 18.12 0.00 08/28/2018 0.00 54.36 0.00 12,757.03 9,355.00 10.45 0.00 12,755.28 46.69 46.69 46.69 43815NAC8 Honda Auto Receivables Trust 2019-3 A3 1.78% Due 08/15/2023 08/20/2019 78,315.68 61.96 0.00 08/27/2019 0.00 116.17 0.00 71,294.75 7,021.52 56.40 0.00 71,294.16 110.61 110.61 110.61 Chandler Asset Management Page 19 Execution Time: 10/3/202: 332 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 4581XODZ8 Inter -American Dev Bank Note 0.5% Due 09/23/2024 459058GQ0 Intl. Bank Recon & Development Note 2.5% Due 03/19/2024 09/15/2021 09/23/2021 505,000.00 0.00 504,626.30 0.00 504,626.30 01/26/2021 481,473.00 01/28/2021 0.00 450,000.00 0.00 481,473.00 0.00 0.00 56.11 56.11 0.00 0.00 0.00 56.11 56.11 5,062.50 5,625.00 375.00 937.50 0.00 0.00 0.00 937.50 937.50 459058J M 6 Intl. Bank Recon & Development Note 0.25% Due 11/24/2023 11/17/2020 319,312.00 215.56 0.00 11/24/2020 0.00 0.00 0.00 320,000.00 0.00 282.22 0.00 319,312.00 66.66 66.66 66.66 45950KCR9 International Finance Corp Note 1.375% Due 10/16/2024 07/12/2021 308,070.00 1,546.88 0.00 07/14/2021 0.00 0.00 0.00 300,000.00 0.00 1,890.63 0.00 308,070.00 343.75 343.75 343.75 46625HJE1 477870AC3 JP Morgan Chase Note 3.25% Due 09/23/2022 John Deere Owner Trust 2019-B A3 2.21% Due 12/15/2023 12/19/2019 413,076.00 5,705.56 0.00 12/24/2019 0.00 6,500.00 0.00 400,000.00 0.00 288.89 0.00 413,076.00 1,083.33 1,083.33 1,083.33 07/16/2019 70,213.31 68.98 0.00 07/24/2019 0.00 129.34 0.00 65,652.62 4,574.63 64.49 0.00 65,638.68 124.85 124.85 124.85 47787NAC3 John Deere Owner Trust 2020-B A3 0.51% Due 11/15/2024 07/14/2020 74,988.57 17.00 0.00 07/22/2020 0.00 31.88 0.00 75,000.00 0.00 17.00 0.00 74,988.57 31.88 31.88 31.88 47788UAC6 John Deere Owner Trust 2021-A A3 0.36% Due 09/15/2025 03/02/2021 114,977.90 18.40 0.00 03/10/2021 0.00 34.50 0.00 115,000.00 0.00 18.40 0.00 114,977.90 34.50 34.50 34.50 47789KAC7 John Deere Owner Trust 2020-A A3 1.1% Due 08/15/2024 03/04/2020 169,989.61 83.11 0.00 03/11/2020 0.00 155.83 0.00 170,000.00 0.00 83.11 0.00 169,989.61 155.83 155.83 155.83 Chandler Asset Management Page 20 Execution Time: 10/3/202: 333 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 477890AC4 58769KAD6 John Deere Owner Trust 2021-B A3 0.52% Due 03/16/2026 07/13/2021 07/21/2021 135,000.00 134,987.96 0.00 0.00 134,987.96 Mercedes-Benz Auto Lease Trust 2021-B A3 0.4% Due 11/15/2024 06/22/2021 06/29/2021 155,000.00 154,988.30 0.00 0.00 154, 988.30 78.00 105.30 31.20 58.50 0.00 0.00 0.00 58.50 58.50 27.56 51.67 27.56 51.67 0.00 0.00 0.00 51.67 51.67 65479JAD5 Nissan Auto Receivables Owner 2019-C A3 1.93% Due 07/15/2024 10/16/2019 323,759.11 277.73 0.00 10/23/2019 0.00 520.74 0.00 298,919.63 24,855.26 256.41 0.00 298,903.85 499.42 499.42 499.42 69353RFE3 PNC Bank Callable Note Cont 6/28/2022 2.45% Due 07/28/2022 04/24/2018 385,792.00 898.33 0.00 04/26/2018 0.00 0.00 0.00 400,000.00 0.00 1,715.00 0.00 385,792.00 816.67 816.67 816.67 69371RR40 Paccar Financial Corp Note 0.5% Due 08/09/2024 79466LAG9 Salesforce.com Inc Callable Note Cont 7/15/2022 0.625% Due 07/15/2024 08/03/2021 154,916.30 47.36 0.00 08/09/2021 0.00 0.00 0.00 155,000.00 0.00 111.94 0.00 154, 916.30 64.58 64.58 64.58 06/29/2021 64,966.85 55.30 0.00 07/12/2021 0.00 0.00 0.00 65,000.00 0.00 89.15 0.00 64,966.85 33.85 33.85 33.85 808513BN4 Charles Schwab Corp Callable Note Cont 2/18/2024 0.75% Due 03/18/2024 Various 487,196.50 1,646.98 0.00 Various 0.00 1,818.75 0.00 485,000.00 0.00 131.35 0.00 487,196.50 303.12 303.12 303.12 89232HAC9 Toyota Auto Receivable Own 2020-A A3 1.66% Due 05/15/2024 06/17/2020 245,531.25 177.07 0.00 06/19/2020 0.00 332.00 0.00 240,000.00 0.00 177.07 0.00 245,531.25 332.00 332.00 332.00 89236TFS9 Toyota Motor Credit Corp Note 3.35% Due 01/08/2024 05/20/2019 411,444.00 1,972.78 0.00 05/22/2019 0.00 0.00 0.00 400,000.00 0.00 3,089.44 0.00 411,444.00 1,116.66 1,116.66 1,116.66 Chandler Asset Management Page 21 Execution Time: 10/3/202: 334 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 89236XAC0 Toyota Auto Receivables 2020-D A3 0.35% Due 01/15/2025 89237VAB5 Toyota Auto Receivables Trust 2020-C A3 0.44% Due 10/15/2024 10/06/2020 10/13/2020 100,000.00 07/21/2020 07/27/2020 155,000.00 99,981.37 0.00 0.00 99,981.37 154,988.07 0.00 0.00 154, 988.07 15.56 29.17 15.56 29.17 0.00 0.00 0.00 29.17 29.17 30.31 56.83 30.31 56.83 0.00 0.00 0.00 56.83 56.83 89240BAC2 Toyota Auto Receivables Owners 2021-A A3 0.26% Due 05/15/2025 02/02/2021 289,946.18 33.51 0.00 02/08/2021 0.00 62.83 0.00 290,000.00 0.00 33.51 0.00 289,946.18 62.83 62.83 62.83 91159HHX1 US Bancorp Callable Note Cont 6/28/2024 2.4% Due 07/30/2024 03/25/2021 475,276.50 930.00 0.00 03/29/2021 0.00 0.00 0.00 450,000.00 0.00 1,830.00 0.00 475, 276.50 900.00 900.00 900.00 9128282A7 9128284D9 US Treasury Note 1.5% Due 08/15/2026 US Treasury Note 2.5% Due 03/31/2023 09/23/2021 0.00 0.00 0.00 09/24/2021 822, 562.50 (1,304.35) 0.00 800,000.00 0.00 1,532.61 0.00 822,562.50 228.26 228.26 228.26 12/27/2018 448,505.86 4,733.61 0.00 12/28/2018 0.00 5,625.00 0.00 450,000.00 0.00 30.91 0.00 448,505.86 922.30 922.30 922.30 9128284Z0 US Treasury Note 2.75% Due 08/31/2025 06/17/2021 732,111.33 51.28 0.00 06/18/2021 0.00 0.00 0.00 675,000.00 0.00 1,589.61 0.00 732,111.33 1,538.33 1,538.33 1,538.33 912828G53 US Treasury Note 1.875% Due 11/30/2021 08/28/2017 604,994.20 2,858.61 0.00 08/29/2017 0.00 1,175.72 0.00 375,000.00 226,872.83 2,362.96 0.00 378,121.37 680.07 680.07 680.07 912828L24 US Treasury Note 1.875% Due 08/31/2022 09/06/2018 435,445.31 23.31 0.00 09/07/2018 0.00 0.00 0.00 450,000.00 0.00 722.55 0.00 435,445.31 699.24 699.24 699.24 Chandler Asset Management Page 22 Execution Time: 10/3/202: 335 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 912828M80 912828TY6 US Treasury Note 2% Due 11/30/2022 US Treasury Note 1.625% Due 11/15/2022 04/11/2019 04/15/2019 600,000.00 593, 554.69 0.00 0.00 593,554.69 3,049.18 0.00 4,032.79 983.61 0.00 0.00 0.00 983.61 983.61 03/03/2020 03/04/2020 600,000.00 614,484.38 0.00 0.00 614,484.38 2,887.91 0.00 3,682.74 794.83 0.00 0.00 0.00 794.83 794.83 912828V72 US Treasury Note 1.875% Due 01/31/2022 09/17/2018 435,744.14 733.70 0.00 09/18/2018 0.00 0.00 0.00 450,000.00 0.00 1,421.54 0.00 435,744.14 687.84 687.84 687.84 912828W71 US Treasury Note 2.125% Due 03/31/2024 12/05/2019 229,640.63 2,011.78 0.00 12/06/2019 0.00 2,390.63 0.00 225,000.00 0.00 13.14 0.00 229, 640.63 391.99 391.99 391.99 912828W89 912828WE6 US Treasury Note Due 03/31/2022 US Treasury Note 2.75% Due 11/15/2023 04/26/2018 580,593.75 4,733.61 0.00 04/30/2018 0.00 5,440.57 0.00 0.00 580, 593.75 0.00 0.00 0.00 706.96 706.96 706.96 07/22/2019 624,000.00 4,887.23 0.00 07/23/2019 0.00 0.00 0.00 600,000.00 0.00 6,232.34 0.00 624,000.00 1,345.11 1,345.11 1,345.11 912828ZA1 US Treasury Note 1.125% Due 02/28/2022 03/24/2020 709,925.78 21.75 0.00 03/25/2020 0.00 0.00 0.00 700,000.00 0.00 674.38 0.00 709,925.78 652.63 652.63 652.63 912828ZD5 US Treasury Note 0.5% Due 03/15/2023 03/24/2020 676,476.56 1,559.10 0.00 03/25/2020 0.00 1,687.50 0.00 675,000.00 0.00 149.17 0.00 676,476.56 277.57 277.57 277.57 912828ZT0 US Treasury Note 0.25% Due 05/31/2025 02/25/2021 665,112.30 428.79 0.00 02/26/2021 0.00 0.00 0.00 675,000.00 0.00 567.11 0.00 665,112.30 138.32 138.32 138.32 Chandler Asset Management Page 23 Execution Time: 10/3/202: 336 of 483 City of National City Income Earned Ci As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Inc. Received Ending Accrued Total Interest Accr. Of Discount Amort. Of Premium Net Accret/Amort Income Earned Total Income 91282CAZ4 US Treasury Note 0.375% Due 11/30/2025 91282CBA8 US Treasury Note 0.125% Due 12/15/2023 08/25/2021 08/26/2021 300,000.00 295,652.34 0.00 0.00 295,652.34 285.86 0.00 378.07 92.21 0.00 0.00 0.00 92.21 92.21 12/28/2020 698,824.22 12/29/2020 0.00 700,000.00 0.00 698,824.22 186.48 0.00 258.20 71.72 0.00 0.00 0.00 71.72 71.72 91282CBE0 US Treasury Note 0.125% Due 01/15/2024 01/28/2021 548,990.23 89.67 0.00 01/29/2021 0.00 0.00 0.00 550,000.00 0.00 145.72 0.00 548,990.23 56.05 56.05 56.05 91282CBV2 US Treasury Note 0.375% Due 04/15/2024 04/29/2021 650,583.98 925.72 0.00 04/30/2021 0.00 0.00 0.00 650,000.00 0.00 1,125.51 0.00 650,583.98 199.79 199.79 199.79 91282CCG4 US Treasury Note 0.25% Due 06/15/2024 931142ER0 WaI-Mart Stores Callable Note Cont 08/17/2026 1.05% Due 09/17/2026 06/24/2021 298,160.16 159.84 0.00 06/25/2021 0.00 0.00 0.00 300,000.00 0.00 221.31 0.00 298,160.16 61.47 61.47 09/08/2021 0.00 0.00 0.00 09/17/2021 79,848.80 0.00 0.00 80,000.00 0.00 32.67 0.00 79,848.80 32.67 32.67 61.47 32.67 Total Fixed Income 31,713,624.03 31,876,624.95 1,507,027.28 1,412,317.89 31,971,334.34 111,940.80 56,459.70 93,868.07 38,386.97 0.00 0.00 0.00 38,386.97 38,386.97 Chandler Asset Management Page 24 Execution Time: 10/3/202: 337 of 483 City of National City Income Earned CAI As of September 30, 2021 Trade Date CUSIP Security Description Settle Date Units Book Value: Begin Book Value: Acq Book Value: Disp Book Value: End Prior Accrued Accr. Of Discount Inc. Received Amort. Of Premium Ending Accrued Net Accret/Amort Total Interest Income Earned Total Income CASH & EQUIVALENT 60934N807 Federated Investors Govt Oblig Fund Inst. Various Various 33,920.74 42,368.90 263,054.13 271,502.29 33,920.74 0.00 2.87 0.00 2.87 0.00 0.00 0.00 2.87 2.87 Total Cash & Equivalent 33,920.74 42,368.90 263,054.13 271,502.29 33,920.74 0.00 2.87 0.00 2.87 0.00 0.00 0.00 2.87 2.87 31,918,993.85 1,770,081.41 1,683,820.18 TOTAL PORTFOLIO 31,747,544.77 32,005,255.08 111,940.80 56,462.57 93,868.07 38,389.84 0.00 0.00 0.00 38,389.84 38,389.84 Chandler Asset Management Page 25 Execution Time: 10/3/202_ 338 of 483 COUNTY OF'�AN D E6D I ESTIWENT POOL $EP TREASURY INSTMENT RESULTS 1 2021 County of San Diego Treasurer -Tax Collector 11600 Pacific Hwy, San Diego, CA 92101 j www.sdttc. 339 of 483 PARTICIPANT PARTICIPANT CASH BALANCES FMV FMV County of San Diego Pooled Money Fund As of September 30, 2021 ($000) FMV %of 07/31/21 08/31/21 09/30/21 Total COUNTY COUNTY -SPECIAL TRUST FUNDS NON -COUNTY INVESTMENT FUNDS SCHOOLS - (K THRU 12) COMMUNITY COLLEGES San Diego Grossmont-Cuyamaca MiraCosta Palomar Southwestern Total Community Colleges FIRST 5 COMMISSION SANCAL SDCERA CITIES Chula Vista Coronado Del Mar El Cajon Encinitas National City Oceanside* Solana Beach* INDEPENDENT AGENCIES Air Pollution Control District Alpine FPD Bonita-Sunnyside FPD Borrego Springs FPD Canebrake County Water District Deer Springs FPD Fallbrook Public Utility District Grossmont Healthcare District Julian-Cuyamaca FPD Lake Cuyamaca Rec & Park District Lakeside FPD 1,295,240 1,339,955 1,985,695 1,766,341 137,560 117,815 5,074,989 5,171,676 186,823 257,588 344,814 247,318 182,794 1,219,337 46,457 0 2,157 201,931 74,514 2,783 0 4,220 36,504 0 0 81,003 2,373 5,513 1,264 55 13,052 0 2 521 386 7,790 118,877 239,176 314,887 229,386 164,634 1,066,960 41,602 0 2,292 202,376 74,681 2,789 0 4,229 36,586 0 0 80,010 1,651 5,158 1,181 55 13,034 0 2 522 321 7,344 1,390,669 1,701,344 124,746 4,989,248 160,937 240,787 299,566 228,548 163,891 1,093,729 39,645 0 2,141 200,574 74,016 2,764 0 4,191 36,260 0 0 79,681 1,268 4,638 999 54 12,922 0 2 517 313 6,097 13.12% 16.05% 1.18% 47.08% 1.53% 2.27% 2.83% 2.16% 1.55% 10.32% 0.37% 0.00% 0.02% 1.89% 0.70% 0.03% 0.00% 0.04% 0.34% 0.00% 0.00% 0.75% 0.01% 0.04% 0.01% 0.00% 0.12% 0.00% 0.00% 0.00% 0.00% 0.06% PARTICIPANT FMV FMV 07/31/21 08/31/21 FMV % of 09/30/21 Total Leucadia Wastewater District Lower Sweetwater FPD Metropolitan Transit System Mission Resource Conservation District North County Transit District North County Cemetery District North County Dispatch North County FPD Otay Water District Palomar Health Care District* Pomerado Cemetery District Public Agencies Self -Insurance System Ramona Cemetery District Rancho Santa Fe FPD Resource Conservation District of Greater SD* Rincon del Diablo Municipal Water District SANDAG SD County Regional Airport Authority San Diego Housing Commission San Diego Geographic Information Source San Diego Law Library San Diego Local Agency Formation Comm San Diego Regional Training Center San Dieguito River Park San Marcos FPD San Miguel Consolidated FPD Santa Fe Irrigation District Serra Cooperative Library System Upper San Luis Rey Resource Consery Dist Vallecitos Water District Valley Center FPD Valley Center Cemetery District Valley Center Water District Vista FPD Whispering Palms Community Services District* Total Voluntary Participants 6,022 585 23,961 105 43,291 8,209 5,148 3,827 56,494 0 2,135 3,513 969 10,106 0 6,858 229,264 256,590 22,237 660 4,279 2,129 553 618 1 14,776 4,527 0 80 5,561 1,557 431 22,541 4,988 0 1,222,538 4,531 471 26,495 105 43,386 8,036 4,608 2,786 56,619 0 2,049 3,521 1,161 8,732 0 6,874 228,879 258,896 22,287 618 5,735 2,673 991 1,118 1 13,063 4,537 0 80 5,573 1,363 432 22,612 4,999 0 1,217,065 4,491 0.04% 469 0.00% 43,691 0.41% 104 0.00% 43,000 0.41% 8,055 0.08% 6,269 0.06% 3,757 0.04% 56,114 0.53% 0 0.00% 1,996 0.02% 3,490 0.03% 1,139 0.01% 7,418 0.07% 0 0.00% 6,812 0.06% 219,198 2.07% 338,046 3.19% 22,088 0.21% 521 0.00% 5,635 0.05% 2,612 0.02% 683 0.01% 1,117 0.01% 1 0.00% 15,980 0.15% 4,497 0.04% 0 0.00% 80 0.00% 5,524 0.05% 1,109 0.01% 428 0.00% 22,368 0.21% 4,955 0.05% 0 0.00% 1,297,730 12.25% Pooled Money Fund Total $10,935,360 $10,679,811 $10,597,467 100.00% * Footnote: The Oracle ending balances for these pool participants are under $500. Due to rounding, the FMV will show as zero even though there is an Oracle balance. 340 of 483 5 Below is the market price for September 2021. National City Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended September 30th, 2021 Current Month_ 9/30/2021 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool Fund Description Oracle Cash Balance ("NATIONAL CITY INVESTMENT FUND 36,471,046 Total for National City 36,471,046 Thank you, Prior Month 8/31/2021 Pool VIM 0.73 Prior Quarter 030/2021 Prior Year 9/30/2020 99.421% 100.314% 100.118% 101.065% 1D;597,466,180O 10,679,810,981 12, 236,036, 277 10,338,345,638 0. 3422% Market Value 36,259,8V7 36,259,817 Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 619.531.5308 M www.sdttc.com 0.3426% Market Value 36,585,620 36,585,620 0.2919% 0.35316 l Aarket Value 36,451, 070 36,451,070 Market Value 36,508,945 36,508,94.5 341 of 483 Below is the market price for August 2021. National City Pool vrM: 0.74 Conversion of Oracle Cash Balance to COSD Pool Market Price Month Ended August 31st, 2021 Current Month Prior Month Prior Quarter Prior Year 8/31/2021 7/31/2021 5/31/2021 8/31/2020 COSI) Pool Market Price COSD Pool Market Value National City percentage of MTV share in COSD Pool 100.314% 100.104% 99.905% 101.113% 10,679,810,981 10,935,359,363 1?, 507, 351, 2S8 9,796,617,573 0..3426 0.3338% 0.290W 0.3728c/ Fund Description Oracle Cash Balance Market Value Market Value Market Value Market Value NATIONAL INVESTMENT FUND 36,471,046 36,585,620 36,504,285 36,373,524 36,526,109 Total for National City 36,471,046 36,585,620 36i,5 4,285 36,373,S24 36,526,1O9 Thank you, Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 619.531.5308 f www.sdttc,com 342 of 483 Below is the market price for July 2021. National City Pool YTM 0.74 Conversion of Oracle Cast Balance to COSD Pool Market Price Month Ended July 31st, 2021 Current Month Prior Month Prior Quarter Prior Year 7/31/2021 6/30/2021 4/30/2021 7/31/2020 COSD Pool Market Price COSD Pool Market Value National City percentage of MV share in COSD Pool 100.104% 10,935,359, 363 0.3338% 100.118% 12,236,036,277 0.2979' 100.271% 12,935,393,457 0.2822% 101.436% 8,980,643,964 0.4071% Fund Description Oracle Cash Balance Market Value Market Value Market Value Market Value NATIONAL CITY INVESTMENT FUND 36,466,a86 36, ,285 36,451,070 36,506,8E4 36,561,858 total for National City 36,466,386 36, ,285 36,451,070 36,506,864 36,561,858 Thank you, Erin Lahti Investment Analyst San Diego County Treasurer -Tax Collector's Office Phone: 61 .63i,53O8 I www, sdttc.com 343 of 483 10/7/21, 3:45 PM LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) 65 -- 001 CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 September 2021 Statement Effective Transaction Tram Confirm Date Date Type Number 9/14/2021 9/14/2021 Account Summary Total Deposit: Total Withdrawal: RW 1684684 Web Confirm Number N/A RACHELLE BARRERA 0.00 Beginning Balance: -1,000,000.00 Ending Balance: October 07, 2021 LAIF Horne PMIA Average Monthly Yields Tran Type Definitions Authorized Caller Amount -1,000,000.00 20,488,065.41 19,488,065.41 hftps://laifms.treasurer.ca.gov/RegularStaternentaspx 1/1 344 of 483 9/ 0/ 1, 2:53 PM LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916) - 0 I CITY OF NATIONAL CITY FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 91950-4397 August 2021 Statement Effective Transaction Type Date Date 8/17/2021 8/17/2021 8/31 /2 21 /3 0/2 21 Account Summary Total Deposit: Total Withdrawal: Tran RW RD Confirm Number 1683241 1683993 September 20, 2021 LAIF Horne PMIA Average Monthly Yields Web Confirm Number N/A N/A Tran Type Definitions Authorized Caller Amount RACHELLE BARRERA -2,000 00. 0 RACHELLE BARRERA 2,000,000.00 2,000,000.00 Beginning Balance: -2,000,000.00 Ending Balance_: 20,488,065.41 20 1 laps://Iems.treasurer.ca.govf egular tatenent,aspx 1/1 345 of 483 8/2 / 021 LAIF Regular Monthly Statement California State Treasurer Fiona Ma, CPA Local Agency Investment Fund P.O. Bo942809 Sacramento, CA 9429-001 (916) 653-3001 CITY OF NATION AL C,IT'` FINANCE DIRECTOR 1243 NATIONAL CITY BLVD NATIONAL CITY, CA 19 0-43 7 July 2021 Statement Tran Effective Transaction Date Date Type 7/1 ?021 7/14/2021 7/ 16./2 21 7/15/2021 7/27/2021 7/27/2021 August 25, 2021 LAW Home PMIA Average Monthly Yields Confirm Number RD 1680852 RD 1681234 RAJ 1682014 Web Confirm Number N/A N/A N/A Tran Type Definitions Authorized Caller SYSTEM RACHELLE HELLS A RR ERA RA CH LLE BAR .RA Account Summary Total Deposit: , 12,0 9.44 Beginning Balance: Total Withdrawal: -75000.,000.00 Ending Balance: Amount 12.0 .44 6,000,000.00 -7,000,000.00 21,475,975.97 20,48 ,065.41 http ://Ia tm .tr a urer.ca.gov/Re ular tat ment.a p 1/1 346 of 483 11/22/21, 10:07AM Untitled Page BETTY T. YEE California State Controller LOCAL AGENCY INVESTMENT FUND REMITTANCE ADVICE Agency Name NATIONAL CITY Account Number 98-37-576 As of 10/15/2021, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 09/30/2021. Earnings Ratio Interest Rate Dollar Day Total Quarter End Principal Balance Quarterly Interest Earned $ $ .00000661958813242 0.24% 1,931,732,765.56 19,488,065.41 12,787.28 https://laif.sco.ca.gov/Resu It. aspx 347 of 483 ��,,t0VESTq,4,21 State of California _,7 P^� I Pooled Money Investment Account o. 400" ¥ Market Valuation FFTk'(IQUIU10 4' 9/30/2021 Carrying Cost Plus Description Accrued Interest Purch. Amortized Cost Fair Value Accrued Interest United States Treasury: Bills $ 56,178,200,257.59 $ 56,190,154,704.02 $ 56,190,711,000.00 NA Notes $ 64,903,468,222.78 $ 64,898,238,504.73 $ 64,882,239,000.00 $ 96,896,205.00 Federal Agency: SBA $ 389,722,901.42 $ 389,722,901.42 $ 390,563,174.44 $ 165,306.70 MBS-REMICs $ 8,242,650.31 $ 8,242,650.31 $ 8,623,428.04 $ 37,961.86 Debentures $ 9,877,200,898.64 $ 9,876,875,537.54 $ 9,876,830,100.00 $ 9,519,348.90 Debentures FR $ - $ - $ - $ - Debentures CL $ 1,100,000,000.00 $ 1,100,000,000.00 $ 1,097,313,000.00 $ 923,444.00 Discount Notes $ 15,471,384,294.40 $ 15,473,204,097.13 $ 15,472,922,250.00 NA Supranational Debentures $ 1,820,961,152.12 $ 1,819,806,638.22 $ 1,816,063,500.00 $ 5,542,182.50 Supranational Debentures FR $ 150,005,722.97 $ 150,005,722.97 $ 150,017,723.77 $ 15,371.87 CDs and YCDs FR $ 100,000,000.00 $ 100,000,000.00 $ 100,000,000.00 $ 7,166.67 Bank Notes $ 50,000,000.00 $ 50,000,000.00 $ 49,983,680.43 $ 16,527.78 CDs and YCDs $ 14,100,000,000.00 $ 14,100,000,000.00 $ 14,099,163,132.48 $ 5,531,263.95 Commercial Paper $ 10,063,885,800.03 $ 10,066,693,445.87 $ 10,066,706,706.27 NA Corporate: Bonds FR $ - $ - $ - $ - Bonds $ 164,758,989.17 $ 164,612,550.28 $ 163,795,910.00 $ 803,887.31 Repurchase Agreements $ - $ - $ - $ - Reverse Repurchase $ - $ - $ - $ - Time Deposits $ 3,911,500,000.00 $ 3,911,500,000.00 $ 3,911,500,000.00 NA PMIA & GF Loans $ 775,298,000.00 $ 775,298,000.00 $ 775,298,000.00 NA TOTAL $ 179,064,628,889.43 $ 179,074,354,752.49 $ 179,051,730,605.43 $ 119,458,666.54 Fair Value Including Accrued Interest Repurchase Agreements, Time Deposits, PMIA & General Fund loans, and Reverse Repurchase agreements are carried at portfolio book value (carrying cost). $ 179,171,189,271.97 The value of each participating dollar equals the fair value divided by the amortized cost (0.999873661). As an example: if an agency has an account balance of $20,000,000.00, then the agency would report its participation in the LAIF valued at $19,997,473.21 or $20,000,000.00 x 0.999873661. 348 of 483 11/11/21,12:39 PM PMIA Average Monthly Effective Yields California State Treasurer Fiona Ma, CPA Home PMIA Home Contacts Time Deposits LAIF Home -» PMIA -» PMIA Average Monthly Effective Yields wYfsf r 5'6.,,.,e POOLED MONEY INVESTMENT ACCOUNT PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Home I Open Government I Careers I Contact I Calendar Search https://www.treasurer.ca.gov/pmis-laif/historical/avg_mn_ylds.asp 349 of 483 11/11/21,12:39 PM PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 Home I Comments I Disclosure Notice I Privacy Notice 1 Accessibility Statement I Unclaimed Property I Site Map I Download Adobe Reader © 2021 California State Treasurer's Office https://www.treasurer. ca.g ov/pm is -la if/historical/avg_m n_yld s.asp 350 of 483 The following page(s) contain the backup material for Agenda Item: Warrant Register #16 for the period of 10/15/21 through 10/21/21 in the amount of $1,466,352.62. (Finance) Please scroll down to view the backup material. 351 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #16 for the period of 10/15/21 through 10/21/21 in the amount of $1,466,352.62. (Finance) 'REPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: 4) -4 Per Government Section Code 37208, below are the payments issued for period 10/15/21 - 10/21/21. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount SDG&E 355194 191,936.90 Explanation Gas and Electric for Facilities for FY22 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $1,466,352.62. ENVIRONMENTAL REVIEW: APPROVED: APPROVED: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify Warrants Totaling $1,466,352.62 BOARD / COMMISSION RECOMMENDATION: FINANCE MIS ATTACHMENTS: Warrant Register # 16 PAYEE ADMINSURE INC ALL FRESH PRODUCTS ALLSTAR FIRE EQUIPMENT INC AT&T AT&T BARAJAS CERVANTES, JR. COX COMMUNICATIONS CURVATURE LLC DE LAGE LANDEN DEPT OF INDUSTRIAL RELATIONS ESGIL CORPORATION EXOS COMMUNITY SERVICES LLC FIRE ETC GONZALEZ GOVCONNECTION INC GRAINGER HAAKER EQUIPMENT COMPANY HAPPY SOFTWARE INC INNOVATIVE CONSTRUCTION L N CURTIS & SONS LASER SAVER INC LIEBERT CASSIDY WHITMORE MORRISON OFFICE SOLUTIONS BUSINESS PRO BUILD COMPANY PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY RAMIREZ SAN DIEGO MIRAMAR COLLEGE SDG&E SEAPORT MEAT COMPANY SITEONE LANDSCAPE SUPPLY LLC SOLANA CENTER SOUTHWEST BOULDER & STONE INC SPOK INC STAPLES BUSINESS ADVANTAGE SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY TINOSA INC U S BANK VERIZON WIRELESS VULCAN MATERIALS COMPANY WATSON WAXIE SANITARY SUPPLY WEST COAST ARBORISTS WOODRUFF, SPRADLIN & SMART APC `+ CALIFRN�, ,�L L eirivc ZNCORPQRAT WARRANT REGISTER # 16 10/21/2021 DESCRIPTION WORKER'S COMP MONTHLY SERVICES FOOD / NUTRITION CENTER LION VICTORY STRUTURAL FIRE GLOVES AT&T SBC ANNUAL PHONE SERVICE FOR FY22 AT&T SBC ANNUAL PHONE SERVICE FOR FY22 TRAINING REIM EVOC / PD LICENSE REIMBURSEMENT COX DATA VIDEO SERVICES FOR FY22 NETWORKING EQUIPMENT / MIS LEASE 20 SHARP COPIERS FOR FY21 ELEVATOR PERMIT FOR FIRE STATION #34 ESGIL PLAN REVIEW SERVICES, FY 22/ FIRE POOL MANAGEMENT FEES / OCT J5 FIRELID WILDLAND HELMET BROW PAD/ FIRE EDUCATION REIMBURSEMENT ITEM #41043577, OUTDOOR WIRELESS MOP 65179, BATTERIES / FIRE 6 QCD HUB ADAPTER FUNCTIONAL CONSULTING FOR SECTION 8 CIP 19-19 ROOSEVELT SMART GROWTH - ENG/PW CFC0122-L CREWBOSS, LARGE YELLOW CAL MOP 45725 /PRINTER CONSUMABLES/RECYCLE LCW WEBINAR - 2022 LEGISLATIVE UPDATE TRAINING ADV SUB RPT WRTNG / PD MOP 83778 OFFICE SUPPLIES / FINANCE MOP 45707 GENERAL SUPPLIES-PW TEMP SVCS/ AP/ WK ENDING 09/26/2021 MOP 45742 LAUNDRY SERVICES-PW LICENSE REIMBURSEMENT TRAINING ROT TUITION GAS AND ELECTRIC FOR FACILITIES FOR FY22 FOOD / NUTRITION CENTER MOP LANDSCAPE SUPPLIES-PW SB 1383 COMPLIANCE SUPPORT SVCS- SEPT 1-2021 AMENDED TOP SOIL SPOK METROCALL PAGING FY22 COMMUNITY SERVICES AND NUTRITION CENTER FOOD / NUTRITION CENTER MOP 76666 TRAFFIC SUPPLIES-PW MATERIALS & LABOR, PERFORM AIR SAMPLE/ FIRE TRAINING CREDIT CARD VERIZON CELLULAR SERVICES FOR FY22 ASPHALT, TACK, 3/8 SHEET FY 22 CACEO REIMBURSEMENT WATSON / NSD WAXIE 6800 CLEAN & SOFT WHITE ONGOING TREE TRIMMING SERVICE LEGAL SVCS 2ND QTR - 10/1/21 THRU 12/31/21 CHK NO 355164 355165 355166 355167 355168 355169 355170 355171 355172 355173 355174 355175 355176 355177 355178 355179 355180 355181 355182 355183 355184 355185 355186 355187 355188 355189 355190 355191 355192 355193 355194 355195 355196 355197 355198 355199 355200 355201 355202 355203 355204 355205 355206 355207 355208 355209 355210 DATE 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 10/21/21 AMOUNT 8,109.00 814.78 992.09 14,499.59 17.47 449.40 82.00 4,239.69 7,307.28 2,939.63 225.00 1,209.00 26,997.14 343.72 163.00 10,462.67 139.12 4,923.62 1,000.00 25,296.25 1,625.57 130.45 125.00 107.54 49.62 75.72 9,151.04 330.70 85.00 92.00 191,936.90 1,180.94 11.12 13,902.50 497.65 672.98 125.90 1,822.31 438.48 1,179.28 8,188.73 140.25 234.49 244.64 1,060.01 1,050.00 5,000.00 1/2 353 of 483 1 if _`4+ CALIFORNIA N,, .' ,ON�AL Cirirc ZNCORFORAT WARRANT REGISTER # 16 10/21/2021 PAYEE DESCRIPTION CHK NO DATE AMOUNT WOODRUFF, SPRADLIN & SMART APC GENERAL MGR MONTHLY INVOICE OCT-2021 355211 10/21/21 2,750.00 WIRED PAYMENTS ESCRIBE SOFTWARE LTD. ESCRIBE SOFTWARE, LTD SECTION 8 HAPS PAYROLL Pay period 20 Start Date End Date 10/13/2021 10/19/2021 Start Date End Date Check Date 9/21/2021 10/4/2021 10/13/2021 A/P Total 352,419.27 687474 10/20/21 38,420.00 13,833.00 1,061,680.35 GRAND TOTAL $ 1,466,352.62 2/2 354 of 483 The following page(s) contain the backup material for Agenda Item: Warrant Register #17 for the period of 10/22/21 through 10/28/21 in the amount of $507,904.70. (Finance) Please scroll down to view the backup material. 355 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #17 for the period of 10/22/21 through 10/28/21 in the amount of $507,904.70. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 �/�� EXPLANATION: APPROVED BY: Per Government Section Code 37208, below are the payments issued for period 10/22/21 - 10/28/21. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation Health Net Inc 355240 80,350.38 Grp #R1192A — November 2021 Public Emp Ret System 102921 259,354.61 Svc Period 10/5/21 — 10/18/21 FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $507,904.70. APPROVED: FINANCE APPROVED: MIS ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Ratify Warrants Totaling $507,904.70 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 17 356 of 483 PAYEE CALIFORNIA DEPARTMENT ACE UNIFORMS & ACCESSORIES INC ALDEMCO ALL FRESH PRODUCTS AT&T AT&T BAUTISTA IBARRA BROADWAY AUTO GLASS CENTRICITY GIS, LLC COMMERCIAL AQUATIC SERVICE INC CONCENTRA MEDICAL CENTERS CORDOVA COUNTY OF SAN DIEGO COX COMMUNICATIONS CPL CABLE PIPE & LEAK DETECT CUMMINS DELL MARKETING L P DEPT OF INDUSTRIAL RELATIONS DIAMOND ENVIRONMENTAL SVCS D-MAX ENGINEERING INC FIRE ETC FLEET SERVICES INC GUERRERO HEADSETS DIRECT, INC. HEALTH NET HEALTH NET HEALTH NET HEALTH NET HEALTH NET INC HEALTH NET INC HEALTH NET INC HEALTH NET INC HIRSH HOME DEPOT CREDIT SERVICES ICMA MEMBERSHIP RENEWALS INTENT DIGITAL LLC JANI-KING OF CALIFORNIA INC JJJ ENTERPRISES KEYSER MARSTON ASSOCIATES INC L N CURTIS & SONS LASHBROOK MASON'S SAW NATIONAL CITY ELECTRIC OFFICE SOLUTIONS BUSINESS OPENGOV INC PACIFIC STATES PETROLEUM INC PADRE JANITORIAL SUPPLIES CALIFORNIA ti n e� ZNCOHpoR ATED WARRANT REGISTER # 17 10/28/2021 DESCRIPTION PAY SALES TAX LIABILITY / PERIOD JULY FP62MN CORRECT MN NAVY PANTS FY22 / FIRE FOOD / NUTRITION CENTER CONSUMABLES /NUTRITION AT&T SBC ANNUAL PHONE SERVICE FOR FY22 AT&T SBC ANNUAL PHONE SERVICE FOR FY22 REIMB: UNIFORM BAUTISTA OFF -SITE WINDOW TINT & REPAIRS CITYWORKS PLL/AMS IMPLEMENTATION MUNICIPAL POOL SUPPLIES & PARTS PRE -EMPLOYMENT PHYSICAL & DOT EXAM REIMBURSEMENT CACEO CORDOVA / NSD NATIONAL CITY DUCK POND, DEH2020-CAMD-00 COX DATA VIDEO SERVICES FOR FY22 SERVICE TRAINING ADV LDG GRACIE DRIVES FOR LIBRARY DESKTOPS / MIS TYPE OF INSPECTION FOR 1800 E.22ND EVENT ADA RESTROOM / CSD T&A 90479 - 3120 E. 2ND ST - ENG/PW FIRE SAFETY STATION BOOTS/FOOTWEAR MOP 67804 AUTO SUPPLIES-PW RFW CONTRACT INSTRUCTOR FOLKLORICO / CSD DISPATCH HEADSET CORDLESS JACKS GRP #N7176A - NOVEMBER 2021 GRP #N7176F - NOVEMBER 2021 GRP #N7177A - NOVEMBER 2021 GRP #R1192R - NOVEMBER 2021 GRP #R1192A - NOVEMBER 2021 GRP #57135A - NOVEMBER 2021 GRP #LB439A - NOVEMBER 2021 GRP #LB439F - NOVEMBER 2021 TRAINING REIM FOR FIELD TRAINING OFFICER GENERAL SUPPLIES AS NEEDED FOR BUILDING ICMA MEMBERSHIP DUES TONY WINNEY JAN 2022 VOTELYNX PLATINUM SUPPORT INVOICE CLEANING SERVICES BILLING AMOUNT FIRE AND SECURITY ALARM MONITORING KMA TO PROVIDE THE NATIONAL CITY 9845-04-L-4 BLAUER: LARGE/REG DARK/ FIRE TRAINING REIM FOR TYLER NEW WORLD CA / PD MOP 45729 EQUIPMENT SUPPLIES AND REPAIR CITYWIDE ON -SITE ELECTRICAL MOP 83778, OFFICE SUPPLIES / FIRE OPENGOV REPORTING RENEWAL HYDRAULIC OIL, ENGINE OIL, AND VEHICLE CONSUMABLES / NUTRITION CHK NO DATE AMOUNT 355212 10/28/21 1,272.00 355213 10/28/21 157.32 355214 10/28/21 5,135.72 355215 10/28/21 2,761.58 355216 10/28/21 390.14 355217 10/28/21 390.14 355218 10/28/21 118.50 355219 10/28/21 287.79 355220 10/28/21 27, 500.00 355221 10/28/21 1,380.69 355222 10/28/21 744.00 355223 10/28/21 127.34 355224 10/28/21 382.50 355225 10/28/21 86.65 355226 10/28/21 412.50 355227 10/28/21 673.70 355228 10/28/21 6,524.57 355229 10/28/21 706.25 355230 10/28/21 635.70 355231 10/28/21 6,894.14 355232 10/28/21 309.94 355233 10/28/21 15.00 355234 10/28/21 3,460.80 355235 10/28/21 2,393.10 355236 10/28/21 1,829.36 355237 10/28/21 1,598.46 355238 10/28/21 1,240.24 355239 10/28/21 832.36 355240 10/28/21 80, 350.38 355241 10/28/21 5,008.61 355242 10/28/21 2,469.88 355243 10/28/21 714.18 355244 10/28/21 209.77 355245 10/28/21 1,781.03 355246 10/28/21 1,344.00 355247 10/28/21 3,000.00 355248 10/28/21 14, 358.93 355249 10/28/21 390.00 355250 10/28/21 398.75 355251 10/28/21 5,374.97 355252 10/28/21 571.19 355253 10/28/21 853.99 355254 10/28/21 4,565.00 355255 10/28/21 106.76 355256 10/28/21 10, 925.00 355257 10/28/21 586.07 355258 10/28/21 127.42 1/2 357 of 483 PAYEE PALOMAR HEALTH PARTS AUTHORITY METRO LLC POWERSTRIDE BATTERY CO INC PRO BUILD COMPANY PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY SAN DIEGO POLICE EQUIPMENT SAN DIEGO UNION TRIBUNE SEAPORT MEAT COMPANY SHANAHAN SHER EDLING LLP SHRED IT USA SHRED -IT SHRED -IT SORIANO SOSA SOSA SOUTHERN CALIF TRUCK STOP STAPLES BUSINESS ADVANTAGE SULLIVAN SWEETWATER AUTHORITY SYSCO SAN DIEGO INC TECHNOLOGY INTEGRATION GROUP TERMINIX INTERNATIONAL THE BANK OF NEW YORK MELLON THE COUNSELING TEAM THE LINCOLN NATIONAL LIFE INS THE SUPPLY CACHE U S BANK VORTEX INDUSTRIES INC WEST PAYMENT CENTER WILLY'S ELECTRONIC SUPPLY WIRED PAYMENTS PUBLIC EMP RETIREMENT SYSTEM CALIFORNIA ti n e� ZNCOHpoR ATED WARRANT REGISTER # 17 10/28/2021 DESCRIPTION SART EXAM FOLLOW UP MOP 75943 AUTO SUPPLIES-PW AUTO BATTERIES TO REPLENISH STOCK MOP 45707 GENERAL SUPPLIES-PW TEAM STAFF FOR ARLENE RAMIREZ MOP FOR UNIFORM CLEANING SERVICE VEST CUESTA / PD PARADISE CREEK - CIP 19-35 - NOTICE INV FOOD / NUTRITION CENTER TRAINING REIM FOR CALIFORNIA HOMICIDE LIABILITY CLAIM COST SHRED SERVICE MAY-2021 MONTHLY SERVICE FOR SECTION 8 MARCH MONTHLY SERIVCE FOR SECTION 8 REIMBURSEMENT CACEO SORIANO / NSD TRAINING REIM FOR WOMEN LEADERS IN LAW / PD TRAINING REIM FOR BACKGROUND INVESTIGATION MOP 45758 AUTO SUPPLIES-PW MOP 45704 OFFICE SUPPLIES-PW TRAINING LAPD ADV SUB WATER BILL - WASTEWATER FY 2022 FOOD / NUTRITION CENTER MIS PD ON -SITE PEST CONTROL SERVICES CUSTODIAN FEE / FINANCE EMPLOYEE SUPPORT SERVICES GRP #415491 - NOVEMBER 2021 RED HEAD HIGH IMPACT WEDGES/FIRE CREDIT CARD EXPENSES / PD CITYWIDE ON -SITE SERVICE & REPAIRS INVESTIGATIONS MONTHLY USAGE MOP 00351 SUPPLIES PD SVC PERIOD 10/05/21-10/18/21 GRAND TOTAL CHK NO DATE AMOUNT 355259 10/28/21 550.00 355260 10/28/21 274.68 355261 10/28/21 578.38 355262 10/28/21 930.35 355263 10/28/21 2,530.00 355264 10/28/21 273.79 355265 10/28/21 1,053.79 355266 10/28/21 760.80 355267 10/28/21 636.83 355268 10/28/21 451.68 355269 10/28/21 11,462.00 355270 10/28/21 119.16 355271 10/28/21 311.19 355272 10/28/21 103.50 355273 10/28/21 137.45 355274 10/28/21 211.93 355275 10/28/21 164.52 355276 10/28/21 91.07 355277 10/28/21 1,295.95 355278 10/28/21 949.62 355279 10/28/21 817.37 355280 10/28/21 4,092.41 355281 10/28/21 343.07 355282 10/28/21 384.00 355283 10/28/21 1,350.00 355284 10/28/21 800.00 355285 10/28/21 9,509.94 355286 10/28/21 379.59 355287 10/28/21 4,710.39 355288 10/28/21 1,070.00 355289 10/28/21 633.22 355290 10/28/21 176.99 A/P Total 248,550.09 102921 10/29/21 259, 354.61 $ 507,904.70 2/2 358 of 483 The following page(s) contain the backup material for Agenda Item: Warrant Register #18 for the period of 10/29/21 through 11/05/21 in the amount of $2,546,521.45. (Finance) Please scroll down to view the backup material. 359 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Warrant Register #18 for the period of 10/29/21 through 11/05/21 in the amount of $2,546,521.45. (Finance) PREPARED BY: Karla Apalategui, Senior Accounting Assistant DEPARTMENT: Finance PHONE: 619-336-4572 EXPLANATION: APPROVED BY: /l/l l�— Per Government Section Code 37208, below are the payments issued for period 10/29/21 - 11/05/21. Consistent with Department of Finance's practice, listed below are all payments above $50,000. Vendor Check/Wire Amount Explanation County of San Diego 355382 50,072.24 Maintenance of Sweetwater channel Select Electric Inc 355417 111,155.12 CIP 19-08 Fiber Optic Traffic Signal Sweetwater Authority 355426 50,058.86 Water Bill for Facilities FY 2022 Tri-Group Const & Dev 355431 646,574.86 CIP 19-19 Roosevelt Smart Growth Adminsure Inc 600135 194,468.20 Worker's Compensation Account FINANCIAL STATEMENT: ACCOUNT NO. Warrant total $2,546,521.45. APPROVED: APPROVED: L9�orna— -• ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION FINANCE MIS STAFF RECOMMENDATION: Ratify Warrants Totaling $2,546,521.45 BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: Warrant Register # 18 360 of 483 CALIFORNIA ti n e� ZNCOHpoR ATED WARRANT REGISTER # 18 11/5/2021 PAYEE DESCRIPTION CHK NO DATE AMOUNT ANDERSON RETIREE HEALTH BENEFITS - NOV 2021 355291 11/2/21 110.00 BEARD RETIREE HEALTH BENEFITS - NOV 2021 355292 11/2/21 70.00 BECK RETIREE HEALTH BENEFITS - NOV 2021 355293 11/2/21 140.00 BISHOP RETIREE HEALTH BENEFITS - NOV 2021 355294 11/2/21 110.00 BOEGLER RETIREE HEALTH BENEFITS - NOV 2021 355295 11/2/21 260.00 BULL RETIREE HEALTH BENEFITS - NOV 2021 355296 11/2/21 580.00 CAMEON RETIREE HEALTH BENEFITS - NOV 2021 355297 11/2/21 400.00 CARRILLO RETIREE HEALTH BENEFITS - NOV 2021 355298 11/2/21 290.00 COLE RETIREE HEALTH BENEFITS - NOV 2021 355299 11/2/21 165.00 COLLINSON RETIREE HEALTH BENEFITS - NOV 2021 355300 11/2/21 420.00 CONDON RETIREE HEALTH BENEFITS - NOV 2021 355301 11/2/21 280.00 CORDERO RETIREE HEALTH BENEFITS - NOV 2021 355302 11/2/21 520.00 DALLA RETIREE HEALTH BENEFITS - NOV 2021 355303 11/2/21 900.00 DANESHFAR RETIREE HEALTH BENEFITS - NOV 2021 355304 11/2/21 250.00 DEESE RETIREE HEALTH BENEFITS - NOV 2021 355305 11/2/21 660.00 DESROCHERS RETIREE HEALTH BENEFITS - NOV 2021 355306 11/2/21 110.00 DIAZ RETIREE HEALTH BENEFITS - NOV 2021 355307 11/2/21 680.00 DILLARD RETIREE HEALTH BENEFITS - NOV 2021 355308 11/2/21 480.00 DREDGE RETIREE HEALTH BENEFITS - NOV 2021 355309 11/2/21 250.00 DUONG RETIREE HEALTH BENEFITS - NOV 2021 355310 11/2/21 280.00 EISER III RETIREE HEALTH BENEFITS - NOV 2021 355311 11/2/21 250.00 ESPIRITU RETIREE HEALTH BENEFITS - NOV 2021 355312 11/2/21 620.00 ETZLER RETIREE HEALTH BENEFITS - NOV 2021 355313 11/2/21 460.00 FABINSKI RETIREE HEALTH BENEFITS - NOV 2021 355314 11/2/21 220.00 FERNANDEZ RETIREE HEALTH BENEFITS - NOV 2021 355315 11/2/21 270.00 FIFIELD RETIREE HEALTH BENEFITS - NOV 2021 355316 11/2/21 540.00 GAUT RETIREE HEALTH BENEFITS - NOV 2021 355317 11/2/21 700.00 GELSKEY RETIREE HEALTH BENEFITS - NOV 2021 355318 11/2/21 115.00 GIBBS JR RETIREE HEALTH BENEFITS - NOV 2021 355319 11/2/21 120.00 GONZALES RETIREE HEALTH BENEFITS - NOV 2021 355320 11/2/21 480.00 HANSON RETIREE HEALTH BENEFITS - NOV 2021 355321 11/2/21 135.00 HARLAN RETIREE HEALTH BENEFITS - NOV 2021 355322 11/2/21 500.00 HERNANDEZ RETIREE HEALTH BENEFITS - NOV 2021 355323 11/2/21 500.00 HERNANDEZ RETIREE HEALTH BENEFITS - NOV 2021 355324 11/2/21 600.00 HERNANDEZ RETIREE HEALTH BENEFITS - NOV 2021 355325 11/2/21 400.00 HODGES RETIREE HEALTH BENEFITS - NOV 2021 355326 11/2/21 200.00 IBARRA RETIREE HEALTH BENEFITS - NOV 2021 355327 11/2/21 780.00 JONES RETIREE HEALTH BENEFITS - NOV 2021 355328 11/2/21 60.00 JONES RETIREE HEALTH BENEFITS - NOV 2021 355329 11/2/21 480.00 JUNIEL RETIREE HEALTH BENEFITS - NOV 2021 355330 11/2/21 50.00 KIMBLE RETIREE HEALTH BENEFITS - NOV 2021 355331 11/2/21 300.00 KLOS RETIREE HEALTH BENEFITS - NOV 2021 355332 11/2/21 480.00 LAFRENIERE RETIREE HEALTH BENEFITS - NOV 2021 355333 11/2/21 660.00 LEACH RETIREE HEALTH BENEFITS - NOV 2021 355334 11/2/21 600.00 LIMFUECO RETIREE HEALTH BENEFITS - NOV 2021 355335 11/2/21 160.00 MATIENZO RETIREE HEALTH BENEFITS - NOV 2021 355336 11/2/21 100.00 MCCABE RETIREE HEALTH BENEFITS - NOV 2021 355337 11/2/21 280.00 1/4 361 of 483 CALIFORNIA ti n e� ZNCOHpoR ATED WARRANT REGISTER # 18 11/5/2021 PAYEE DESCRIPTION CHK NO DATE AMOUNT MCDANIEL RETIREE HEALTH BENEFITS - NOV 2021 355338 11/2/21 290.00 MEDINA RETIREE HEALTH BENEFITS - NOV 2021 355339 11/2/21 105.00 MEEKS RETIREE HEALTH BENEFITS - NOV 2021 355340 11/2/21 460.00 MENDOZA RETIREE HEALTH BENEFITS - NOV 2021 355341 11/2/21 290.00 MINER RETIREE HEALTH BENEFITS - NOV 2021 355342 11/2/21 580.00 MORRISON RETIREE HEALTH BENEFITS - NOV 2021 355343 11/2/21 520.00 NAGLE RETIREE HEALTH BENEFITS - NOV 2021 355344 11/2/21 460.00 NOTEWARE RETIREE HEALTH BENEFITS - NOV 2021 355345 11/2/21 120.00 OLIVARES RETIREE HEALTH BENEFITS - NOV 2021 355346 11/2/21 280.00 OLIVERIA RETIREE HEALTH BENEFITS - NOV 2021 355347 11/2/21 360.00 PAUU JR RETIREE HEALTH BENEFITS - NOV 2021 355348 11/2/21 340.00 PE RETIREE HEALTH BENEFITS - NOV 2021 355349 11/2/21 300.00 PEASE JR RETIREE HEALTH BENEFITS - NOV 2021 355350 11/2/21 140.00 PETERS RETIREE HEALTH BENEFITS - NOV 2021 355351 11/2/21 290.00 POST RETIREE HEALTH BENEFITS - NOV 2021 355352 11/2/21 280.00 RAY RETIREE HEALTH BENEFITS - NOV 2021 355353 11/2/21 190.00 ROARK RETIREE HEALTH BENEFITS - NOV 2021 355354 11/2/21 135.00 RODRIGUEZ RETIREE HEALTH BENEFITS - NOV 2021 355355 11/2/21 260.00 RUIZ RETIREE HEALTH BENEFITS - NOV 2021 355356 11/2/21 310.00 SAINZ RETIREE HEALTH BENEFITS - NOV 2021 355357 11/2/21 300.00 SANCHEZ RETIREE HEALTH BENEFITS - NOV 2021 355358 11/2/21 330.00 SERVATIUS RETIREE HEALTH BENEFITS - NOV 2021 355359 11/2/21 340.00 SHOEMAKER RETIREE HEALTH BENEFITS - NOV 2021 355360 11/2/21 480.00 SILVA RETIREE HEALTH BENEFITS - NOV 2021 355361 11/2/21 580.00 SMITH RETIREE HEALTH BENEFITS - NOV 2021 355362 11/2/21 320.00 SMITH RETIREE HEALTH BENEFITS - NOV 2021 355363 11/2/21 560.00 STEWART RETIREE HEALTH BENEFITS - NOV 2021 355364 11/2/21 200.00 TIPTON RETIREE HEALTH BENEFITS - NOV 2021 355365 11/2/21 250.00 VERRY RETIREE HEALTH BENEFITS - NOV 2021 355366 11/2/21 280.00 VILLAGOMEZ RETIREE HEALTH BENEFITS - NOV 2021 355367 11/2/21 480.00 VILLARIASA RETIREE HEALTH BENEFITS - NOV 2021 355368 11/2/21 480.00 WHITE RETIREE HEALTH BENEFITS - NOV 2021 355369 11/2/21 230.00 WILKINS RETIREE HEALTH BENEFITS - NOV 2021 355370 11/2/21 520.00 YBARRA RETIREE HEALTH BENEFITS - NOV 2021 355371 11/2/21 220.00 RETIREE HEALTH BENEFITS: 28,295.00 ACE UNIFORMS & ACCESSORIES INC FP62MN CORRECT MN NAVY PANTS FY22 / FIRE 355372 11/4/21 1,020.32 ALL FRESH PRODUCTS FOR FOOD AS NEEDED FOR NUTRITION CENTER 355373 11/4/21 1,190.26 CAL INTERPRETING LIABILITY CLAIM COST 355374 11/4/21 595.00 CAMACHO TRAINING REIM FOR TYLER NEW WORLD CA 355375 11/4/21 616.46 CHEN RYAN ASSOCIATES INC BAYSHORE BIKEWAY SEGMENT 5 - ENG/PW 355376 11/4/21 34,394.47 CITY OF IMPERIAL BEACH SAN DIEGO BAY WATERSHED FY 2021-2022 355377 11/4/21 14,736.00 CLAIMS MANAGEMENT ASSOCIATES PROFESSIONAL SERVICES 355378 11/4/21 5,600.00 CLF WAREHOUSE INC MOP 80331 AUTO SUPPLIES-PW 355379 11/4/21 323.98 CODDINGTON LOCK AND SECURITY CITYWIDE ON -SITE ELECTRONIC DOOR, LOCK 355380 11/4/21 3,802.37 COMMERCIAL AQUATIC SERVICE INC MUNICIPAL POOL SUPPLIES & PARTS 355381 11/4/21 357.40 COUNTY OF SAN DIEGO MAINTENANCE OF SWEETWATER RIVER CHANNEL 355382 11/4/21 50,072.24 COUNTY OF SAN DIEGO CO OF SD PARKING CITATION REVENUE / AUG 355383 11/4/21 8,062.50 2/4 362 of 483 PAYEE CV VENTURES LLC DEAN GAZZO ROISTACHER LLP DEAN GAZZO ROISTACHER LLP DELGADO DEPARTMENT OF JUSTICE ESGIL CORPORATION GEOSYNTEC CONSULTANTS INC GRAINGER HDR ENGINEERING, INC. IDEMIA IDENTITY & SECURITY USA KIMLEY HORN AND ASSOCIATES KIMLEY HORN AND ASSOCIATES LEXIPOL LLC LONG MCALISTER INSTITUTE NAN MCKAY AND ASSOCIATES INC NAPA AUTO PARTS NV5 INC O'REILLY AUTO PARTS O'REILLY AUTO PARTS PARTS AUTHORITY METRO LLC PENSKE FORD POWERSTRIDE BATTERY CO INC PRO BUILD COMPANY PROFESSIONAL SEARCH GROUP LLC PRUDENTIAL OVERALL SUPPLY RADY CHILDREN'S HOSPITAL RANDALL LAMB ASSOCIATES INC RANDALL LAMB ASSOCIATES INC SAN DIEGO COUNTY ASSESSOR SAN DIEGO MIRAMAR COLLEGE SBCS CORPORATION SEAPORT MEAT COMPANY SELECT ELECTRIC INC SITEONE LANDSCAPE SUPPLY LLC SMART & FINAL SMART SOURCE OF CALIFORNIA LLC SPRINGER STANICH STAPLES BUSINESS ADVANTAGE SULLIVAN SWEETWATER AUTHORITY SYSCO SAN DIEGO INC T MAN TRAFFIC SUPPLY TECHNOLOGY INTEGRATION GROUP THE COUNSELING TEAM INTERNATIONAL TRI-GROUP CONSTRUCTION AND DEV CALIFORNIA ti n e� ZNCOHpoR ATED WARRANT REGISTER # 18 11/5/2021 DESCRIPTION FAIR SHARE CONTRIBUTION FOR DUCK POND LIABILITY CLAIM COST LIABILITY CLAIM COST EMPLOYEE REIMBURSEMENT CDBG DISNEY+ NEW EMPLOYEE FINGERPRINT TEST RESULTS PLAN CHECKS FOR FIRE DEPARTMENT FOR FY22 HAZARDOUS MATERIAL MGMT AS NEEDED SVCS BUILDING SUPPLIES AND EQUIPMENT FY 22 CIP 19-35 PARADISE CREEK KIMBALL - ENG/P NEW EMPLOYEE FINGERPRINT TEST SUBMISSION 8TH AND ROOSEVELT ATP - ENG/PW NTP FOR THE EVALUATION OF AFFORDABLE LEGAL AND TRAINING UPDATES TRAINING ADV LODG CNOA CNFRNCE HOMELESS CASE MANAGEMENT SERVICES HCV MB DIGITIAL REVISION SERVICE FOR SEC8 MOP 45735 GENERAL SUPPLIES-PW PARADISE CREEK LOMR- ENG/PW MOP 75877 AUTO SUPPLIES-PW MOP 75877 AUTO SUPPLIES-PW MOP 75943 AUTO SUPPLIES-PW R&M CITY VEHICLES FY 2022 AUTO BATTERIES TO REPLENISH STOCK MOP 45707 GENERAL SUPPLIES-PW OFFICE TEMPORARY SERVICE UNIFORM CLEANING SERVICE CHILD ABUSE EXAM / PD CIP 21-23 CAMACHO REC CENTER HVAC REPLACE CIP 20-20 CIVIC CENTER SERVER ROOM COUNTY RECORDS / NSD TRAINING TUITION ROT HOME AGREEMENT: SOUTH BAY COMMUNITY FOR FOOD AS NEEDED FOR NUTRITION CENTER CIP 19-08 FIBER OPTIC TRAFFIC SIGNAL INT MOP 69277 LANDSCAPE SUPPLIES-PW CDBG TEEN CASA DE SALUD SNACKS MOP 63845, LETTERHEAD / FIRE TRAINING ADV SUB SLI 6 TRAINING ADV LDG SUB MOP 45704 OFFICE SUPPLIES-PW TRAINING LAPD ADV SUB4 WATER BILL FOR FACILITIES FY 2022 FOOD / NUTRITION CENTER MOP 76666 TRAFFIC SUPPLIES-PW MISC MIS EQUIP EMPLOYEE SUPPORT SERVICES CIP 19-19 ROOSEVELT SMART GROWTH - ENG/PW CHK NO 355384 355385 355386 355387 355388 355389 355390 355391 355392 355393 355394 355395 355396 355397 355398 355399 355400 355401 355402 355403 355404 355405 355406 355407 355408 355409 355410 355411 355412 355413 355414 355415 355416 355417 355419 355420 355421 355422 355423 355424 355425 355426 355427 355428 355429 355430 355431 DATE 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 11/4/21 AMOUNT 16,214.52 1,385.50 940.00 79.99 288.00 1,318.50 6,646.19 664.37 2,270.50 18.00 11,267.95 4,260.00 20,373.20 959.20 34,543.19 239.00 19.68 3,450.50 86.68 13.62 419.94 1,221.07 92.28 2,457.71 2,320.40 459.46 9,780.00 250.00 100.00 2.05 46.00 38,426.00 1,043.78 111,155.12 237.43 222.58 161.82 416.00 586.32 493.38 847.81 50,058.86 2,394.94 492.62 2,645.43 525.00 646,574.86 3/4 363 of 483 PAYEE UNITED ROTARY BRUSH CORP VELOCITY TRUCK CENTERS VISTA PAINT WALTERS WALTERS WAXIE SANITARY SUPPLY WEST COAST ARBORISTS INC WESTFLEX INDUSTRIAL WETMORES WHILLOCK CONTRACTING WINNEY WIRED PAYMENTS ARCO BUSINESS SOLUTIONS ADMINSURE INC SECTION 8 HAPS PAYROLL Pay period Start Date 21 10/5/2021 CALIFORNIA ti n e� znrcoaPo>RnTVD WARRANT REGISTER # 18 11/5/2021 DESCRIPTION STREET SWEEPER REPAIRS AND MAINTENANCE ENGINE AND TRANSMISSION PARTS / PW MOP 68834 PAINT SUPPLIES / NSD TRAINING SLI 2 TRAINING SLI 3 MISCELLANEOUS JANITORIAL SUPPLIES CIP 21-24 CALFIRE GRANT PLANTING - ENG/PW MOP 63850 GENERAL SUPPLIES-PW MOP 80333 AUTO SUPPLIES-PW CIP 18-07 PARADISE CREEK PARK SITE REMED TRAVEL EXPENSE REIMBURSEMENT FUEL FOR CITY FLEET FY 22 WORKER'S COMPENSATION ACCOUNT Start Date End Date 10/13/2021 10/19/2021 End Date Check Date 10/18/2021 10/27/2021 GRAND TOTAL CHK NO DATE AMOUNT 355432 11/4/21 1,455.86 355433 11/4/21 85.27 355434 11/4/21 73.58 355435 11/4/21 396.68 355436 11/4/21 396.68 355437 11/4/21 2,175.26 355438 11/4/21 9,100.00 355439 11/4/21 96.81 355440 11/4/21 479.46 355441 11/4/21 19,660.02 355442 11/4/21 48.40 AIP Total 1,161,503.47 524756 11/4/21 39,067.71 600135 11/4/21 194,468.20 13,833.00 1,137,649.07 $ 2, 546, 521.45 4/4 364 of 483 The following page(s) contain the backup material for Agenda Item: Public Hearing and Resolution of the City Council of the City of National City establishing fees for recovery of the cost of the commercial cannabis business regulatory program development and for the cost to review and process applications for cannabis businesses. Please scroll down to view the backup material. 365 of 483 CALIFORNIA -M- NATIONAL, C177 1NCnxvox.ATEP- National City City Manager's Office -Economic Development 1243 National City Boulevard National City, CA 91950 P: 619.336.4216 Email: MGamwell@NationalCitvCA.gov APPLICATION PROCEDURES & GUIDELINES FOR A COMMERCIAL CANNABIS BUSINESS PERMIT Application Period OPENS— CLOSES — Information regarding the Commercial Cannabis Business (CCB) Application process can be found on the City's website at https://www.nationalcityca.gov/government/city-manager/economic- development/commercial-cannabis and jcludes the following: • Application Procedures & Guidelin • Financial Responsibility, Indemnity and • National City Municipal Code (NCM Consent to Inspection Terms Agreement Chapter 9.60 • Background Check Portal Link • Commercial Cannabis ess (CCB) Permit • Owner Acknowledgement Agreement Application The application period to apply for a Cannabis Business Permit to operate a CCB in National City is 60 days and will open on and will remain open until . Applications will be available on the City's website listed on these procedures. Applications must be submitted to the Finance Department in their entirety and prior to the deadline. Incomplete application will be returned. Applicants should monitor the City's web page for any additional information, FAQs, or updates. It is the responsibility of the Applicant to stay informed of this information. NUMBER OF PERMITS During this application period the City will be allowing up to six (6) cannabis business permits under this process. A minimum of two (2) permits are dedicated to Local Owner applicants who satisfy the local ownership criteria in Appendix B below, and a minimum of one (1) permit is dedicated to an applicant applying for a consumption lounge. LIMITATIONS Any Applicant wishing to conduct cannabis retail sales either storefront or nonstorefront will be required to conduct at a minimum one other cannabis activity in conjunction with the retail license such as cultivation, manufacturing, or distribution or as part of a microbusiness. In addition, the retail portion of the operations cannot be the primary function of the business and will be limited to utilizing no more than 40% of the total square feet of any cannabis operation conducted on the property. Please note the retail application must be under the same ownership as one of the other cannabis licenses on the same property in order to qualify for a cannabis retail permit. Furthermore, any cannabis businesses providing retail ancillary/accessory use to the primary activity of the business shall be no closer than two hundred Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 1 1 366 of 483 fifty (250) feet of any residential parcel in the City in accordance with Section 9.60.070(a)(2). The distance between the cannabis business and the residential parcel shall be measured from the outer boundaries of the residential parcel to the first structure on the property seeking the commercial cannabis permit. AMENDMENTS TO THE APPLICATION After [INSERT DEADLINE DATE], Applicants will not be allowed to make amendments to their application or to supplement their application, except as otherwise specifically permitted in these procedures or as authorized in writing by the City. LIMITATIONS ON MULTIPLE APPLICATIONS Applicants possessing an ownership interest of ten percent (10%), or more, in a cannabis permit application shall be limited to submitting only one application. In order to ensure compliance with the ownership interest concerns, every owner on the application will be required to complete the Ownership Acknowledgement form which is provided on the City's website. In addition, the City will only accept a maximum of two Verification Letters (ZVL) per property (APN). CITY'S RESERVATION OF RIGHTS The City reserves the right to reject any and/or all applications, with or without cause or reason. The City may modify, postpone, or cancel the request for a CCB license without liability, obligation, or commitment to any party, firm, or organization. In addition, the City reserves the right to request and obtain additional information from any Applicant submitting an application in order to conduct a complete review of the application or an investigation into the truthfulness of the statements set forth in the application or provided at any stage of the application process and it is not fully responsive to this request for a CCB application. APPLICATION PROCESS This application process is adopted pursuant to National City Municipal Code Chapter 9.60.160. Review the information regarding the application process and which documents you will need. Before submitting your application, review your application in its entirety to ensure that it is complete and accurate. Review the information regarding the Cannabis Business Permit application process for a CCB on the City webpage provided on page one. The following procedures outline the application evaluation and selection process, required materials, and other information necessary to apply for a Cannabis Business Permit to operate a cannabis business in National City. Information provided by the applicant in Phase II of the application process will be used in the negotiation of a Development Agreement in Phase III. APPPLICATION SUBMITTAL REQUIREMENTS Applications must respond to all requirements outlined in the "Application Procedures & Guidelines for a Cannabis Business Permit." Applicants must submit all required application materials together in one complete comprehensive application package. This must be done in person. The application package must include all the following documents with original signatures for each document. (a) Cannabis Business Permit Application; (b) Financial Responsibility, Indemnity and Consent to Inspection Terms Agreement; (c) Agreement on Limitations of City's Liability and Indemnification to City; (d) Application fee and Background Check fee(s); and Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 2 2 367 of 483 (e) Owner Acknowledgment Agreement (f) Zoning Verification Letter FLASH DRIVE CONTENT In addition, all Applicants must submit a USB flash drive containing one complete copy of the application submittal requirements as outlined in the below format. The application package and application fees must be received by the City Finance Department. Responses to the Evaluation Criteria (Sections A-H found in Appendix A of the Application Procedures & Guidelines) shall be limited to 200 pages. Responses pertaining to Backgrounds, Proof of Capitalization, Zoning Verification Letter, and Property Owner Consent/Lease Agreements, Property Owner/Landlord Affidavit, Owner Acknowledgement Agreement shall not be included in the 200-page limitation. Those responses should be saved in PDF files that are separate from the Evaluation Criteria (see below). All materials must be submitted on a USB flash drive —We PDF format in the following files. You must submit the files in the correct format and organized correctly or your application may be rejected. • PDF File #1 — Cannabis Business Permit Application (pages 1-3), Financial Responsibility, Indemnity and Consent to Inspection Terms Agreement (pages F1-F3), Agreement on Limitations of City Liability, and Certification, Assurances, Warranties, and Indemnification to City (pages F4-F6), proof of insurance or a letter of insurability; and Owners Acknowledgement Agreement. All copied documents shall display required signatures to be deemed complete. • PDF File #2 — Evaluation Criteria (Responses to Sections A-H of Appendix A limited to 200 pages) • PDF File #3 — Background Check documentation (All required documents for each owner). Upon submission of the online background application, Applicants will receive an email confirmation. This confirmation needs to be printed, scanned, and included within PDF File #3. • PDF File #4 — Proof of Capitalization (Appropriatek statements, loan documents, promissory notes, financial and commitment letters) • PDF File #5 — Zoning Verification Letter (ZVL) which shows the correct location and units in the building being used. Proof of Insurance or a letter showing proof of insurability by a qualified insurance company which shows the location being insured in National City, the type of activity being insured, and the name of the business being insured. Copies from another business location in another city owned by the Applicant will not be accepted. CRIMINAL BACKGROUND CHECK Each Owner must undergo a criminal history background check to demonstrate they do not provide "good cause" for denial per NCMC Sections 9,60.110 and 9.60.230(j). Owners who do not meet the criminal history eligibility requirements of Section 9.60.230(j) will be disqualified. The background form can be found online at https://www.nationalcityca.gov/governmenUcity-manager/economic- development/commercial-cannabis. In addition, each successful applicant will be asked to submit to a Live Scan as part of the background check as determined by the Chief of Police. Prior to being issued a permit the Applicant's primary contact will be notified by email with the instructions on how to schedule the Live Scan appointment. The initial background check fee for each owner shall be $350.00. This process will be required to meet the minimum threshold qualifications pursuant to NCMC Section 9.60.230(j). The results of the background check along with the city -issued Zoning Verification Letter must be included with the CCB Application (Phase I). Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 3 3 368 of 483 ZONING VERIFICATION LETTER (ZVL) Prior to submitting a CCB application (Phase I), an Applicant must obtain a Zoning Verification Letter from the Community Development Department as mentioned in Section 9.60.140 of the NCMC. To secure this letter, an Applicant must make a written request which should specify the intended use of the building (cultivation, manufacturing, distribution, retail, Microbusiness or Consumption Lounge), and the proposed building location. Please advise the City if you currently occupy the premises or if there is a tenant currently occupying the premises. The issuance of a ZVL does not constitute written evidence of permission given by the City or any of its officials to operate a cannabis business, nor does it establish a "permit" within the meaning of the Permit Streamlining Act, nor does it create an entitlement under the Zoning or Building Code. A regulatory permit for a CCB does not constitute a permit that runs with the land on which the cannabis business is established. Please note that the cannabis business will require a discretionary permit. This is a separate application that will be made only after the awarding of the permit at the conclusion of Phase III. In the event the proposed location will be leased from the property owner, the applicant shall be required to provide a signed and notarized statement from the owner of the property, acknowledging that the property owner consents to the operation of the commercial cannabis business on the owner's property as outlined in MCMC section 9.60.150. FEES All applicants will be required to submit a fee of $1,812 for the first phase of the application review process. However, there will also be a separate fee for the Zoning Verification Letter (ZVL) of $80 per site and the Background Check Fee of $350. For applicants who move on to phase two of the review process, a fee of $3,706 will be due. In the final application review phase, a deposit of $5,000 will be due. This amount will be charged against time spent by City staff and the Consultant in reviewing applications and administrating the application process. Applicants are advised that they may be required to pay additional amounts as required for the sole purpose of the City's completion of the application review process. For the successful Applicants there will also be a Live Scan Fee of $XX.00 prior to obtaining the Cannabis Business Permit. Payment must be made by a certified check, cashier's check or money order made payable to the City of National City. Please note the City will not accept cash or credit cards and application fees are non- refundable gnce the City has begun reviewing the application. 'REVIEW, ORING AND APPROVAL PROCESS PHASE I: DETERMINATION OF ELIGIBILITY Applications must be submitted in their entirety in order to move forward in the review process. Late applications will not be considered. Upon receiving a completed application, the City staff will review the application in its entirety using the Application Submittal checklist on Page 1 of the CCB Application. Applications that meet the minimum eligibility requirements will be forwarded to the Consultant for Phase II (Application Evaluation and Review). If the City Manager determines in the initial screening that an application does not meet minimum eligibility requirements, the applicant shall be notified in writing that the application has been denied. PHASE II: APPLICATION EVALUATION AND REVIEW (3000 points) During Phase II, Applications will be evaluated, scored, and ranked based using a merit -based system on a pass/fail basis. As instructed above, responses to the Review Criteria must be saved in PDF File #2 Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 4 4 369 of 483 and shall not exceed 200 pages. Applicants will not be allowed to resubmit information that is determined to be missing or deficient during the Phase II review. See APPENDIX A for a description of the evaluation criteria: • Section A. Business Plan (500 points) • Section B. Labor, Equity, Diversity & Inclusion Plan (600 points) • Section C. Safety Plan (350 points) • Section D. Security Plan (350 points) • Section E. Qualifications of Owners (400 points) • Section F. Neighborhood Compatibility Plan (300 points) • Section G. Community Benefits & Investment Plan (400 points) • Section H. Proposed Location (100 points) Phase II scores will be tabulated to establish an overall order and ranking of the applicants. The top six (6) ranked applicants which score a minimum of 90% (2,700) points) will advance to Phase III of the selection process. If the top six ranked applicants do not include at least two Local Owner applicants and/or one consumption lounge applicant, then the highest ranking Local Owner applicants and/or highest ranking consumption lounge applicant will be elevated to the top six replacing the lowest ranking applicants in the top six. To be clear, the top six must include at least two Local Owner applicants and one consumption lounge applicant that meet the 90% threshold. In the event of a tie in scoring, a lottery drawing process will be used to determine the final ranking. Local Owner Applicants: A minimum of two (2) permits are dedicated to applicants who qualify as Local Owners and score a minimum of 90% (2,700 points) in Phase II of the review process, regardless of whether those applicants finish in the top six ranking. To establish local owner preference, Local Owner applicants will receive an additional 5%1(150 points)added to their application score. In the event that the City either (a) does not receive at least two (2) local applicants or (b) the local applicants do not satisfy the 90% threshold established in Phase II of the review process, Ithose permits will be reallocated to non -local owner cannabis applicants] The City may reserve spots from the top six for Local Owner applicants to proceed to Phase III in anticipation of Local Owner applicants meeting the 90% threshold in future application periods. Consumption Lounge Applicants: A minimum of one (1) permit is dedicated to applicants applying for a cannabis consumption lounge and score a minimum of 90% (2,700 points) in Phase II of the review process, regardless of whether those applicants finish in the top six ranking. In the event that the City either (a) does not receive at least one (1) consumption lounge applicant or (b) the consumption lounge applicants do not satisfy the 90% threshold established in Phase II of the review process, (those permits will be reallocated to non -consumption lounge cannabis applicants] The City may reserve spots from the top six for consumption lounge applicants to proceed to Phase III in anticipation of consumption lounge applicants meeting the 90% threshold in future application periods. PHASE III: FINAL REVIEW BY CITY MANAGER AND RECOMMENDATION TO CITY COUNCIL Upon the completion of Phase II, the City Manager will award the permit(s) in accordance with NCMC Section 9.60.100 and 9.60.160. However, prior to doing so issuance of the Commercial Cannabis Permit shall require the Applicant to certify that all information in the application remains accurate and that the Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 5 Commented [KT1]: Verify with City: original motion was 20% and substitute motion was "additional 5%". Not sure if that means 5% or 25% Commented [MG2R1]: 5% Commented [KT3]: Verify with City — not clear in Council Motion Commented [KT4]: Verify with City — not clear in Council Motion 5 370 of 483 Applicant agrees to abide by all laws, rules, ordinances, resolutions, and codes applicable to the business. Prior to operating in the City and as a condition of issuance of a regulatory permit, the operator of each cannabis facility shall enter into a Development Agreement with the City setting forth the terms and conditions under which the cannabis facility will operate that are in addition to the requirements of Chapter 9.60, including, but not limited to community benefits such as public outreach and education, community service, payment of fees and other charges as mutually agreed, and such other terms and conditions that will protect and promote the public health, safety and welfare. It shall be very important for each applicant to strategically understand the Council Policy direction on reaching its economic incentive goals related to the community benefit when negotiating with the City Manager. In addition, any community benefits that a commercial cannabis business agrees to provide shall be incorporated into the terms and conditions under which the commercial cannabis business will operate with the City of National City's approval, if and when a Development Agreement is issued. Upon successful negotiations in this phase of the process the Applicant will then be presented to the City Council for final approval. Upon the approval of the City Council the issuance of a permit shall allow the applicant to proceed to apply for both a land use permit and a business license and related approvals. In the event that negotiations with an Applicant in this phase are not successful, the Applicant will be denied by the City Manager. The City Manager will then notify the first alternate from the Phase II ranking that they have been awarded the opportunity to proceed to Phase III of the application process. In the event the City attempts to contact an alternate on the list to proceed to Phase III and is not able to get a response within 30 days, that alternate will be removed from the list and the next alternate will be contacted. Any Applicant wishing to appeal Phase I through Phase III of the Application Process may appeal to the City Manager or appointed hearing officer within ten (10) days of the Applicant receiving a notice that they will not move forward in the application process or be issued a permit. Such appeals shall comply with the requirements of NCMC Sections 9.60.390 and 9.60.400. Any decision made by the City Council to award or not to award a cannabis permit shall be final and shall not be subject to appeal. Note: Being awarded a CCB does not constitute a land use entitlement and does not waive or remove the requirements of applying for and receiving permits for all construction including: electrical, plumbing, fire, Community Development Department permits or reviews, and any other permits, licenses, or reviews as deemed necessary by the relevant departments or governmental entities in charge of said permits. Nor does the award of a CCB guarantee that the plans submitted via the CCB application process meet the standards or requirements in Title 18 and any other permit requirements from other City departments or agencies. CONTACT If you have any questions or would like an update on the status of your application, please contact Megan Gamwell, at 619.336.4216 or by email at MGamwell@NationalCityCA.gov. Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 6 6 371 of 483 APPENDIX A: EVALUATION CRITERIA The City is a public agency subject to the California Public Records Act ("CPRA"). In the event a request for information under the CPRA seeks disclosure of application materials marked by Applicant as "Confidential information," the City will make reasonable efforts to provide notice to Applicant prior to such disclosure to allow Applicant to seek a protective order, injunctive relief, or other appropriate remedy. If Applicant contends any designated application materials are exempt from the CPRA and wishes to prevent disclosure, it is required, at its own cost, liability, and expense to obtain a protective order, injunctive relief or other appropriate remedy from a court having jurisdiction over the matter at least two (2) days before City's deadline to respond to the CPRA request. If Applicant fails to obtain such a remedy before the deadline for the City's response to the CPRA request, the City will disclose the requested information and shall not be liable or responsible for such disclosure. SECTION A: BUSINESS PLAN (500 points) 1. Finances' — A budget for construction, operations, maintenance, compensation of employees, equipment, property lease, security equipment and staff, City fees, state fees, utility costs, product purchases and other anticipated contingency costs. The budget must demonstrate sufficient capital in place to pay startup costs and at least three months of operating costs, as well as a description of the sources and uses of funds. A. Proof of capitalization, in the form of documentation of cash or other liquid assets on hand, Letters of Credit or other equivalent assets which can be verified by the City on a verifiable letter head. B. A pro forma for at least three years of operations. C. A schedule for beginning operation, including a narrative outlining any proposed construction and improvements and a timeline for completion. 2. Daily Operations - The Business Plan should describe the day-to-day operations which meet industry best practices for the type of cannabis business you are applying. 2.1 Describe the day-to-day operations if you are applying for a RETAIL permit. This should include at a minimum the following criteria: A. Describe customer check -in procedures. B. Identify location and procedures for receiving deliveries during business hours. C. Identify the name of the Point -of -sale system to be used and the number of Point -of -Sale locations. D. Estimate the number of customers to be served per hour/day. E. Describe the proposed product line to be sold and estimate the percentage of sales of flower and manufactured products. F. If proposed, describe delivery service procedures, number of vehicles and product security during transportation. G. How the Cannabis Business will conform to local and state laws. See NCMC Sections 9.60.250 and Title 18 as they pertain to retail establishments in the City of National City. H. How cannabis and cannabis products will be tracked and monitored to prevent diversion. Describe the Point -of -Sale system to be used and how it will interact with the state's mandated track and trace system. 2.2 Describe the day-to-day operations if you are applying for a CONSUMPTION LOUNGE permit. This should include at a minimum, the following criteria: A. How the Consumption Lounge will be contained within the premises of a state -licensed retail business or microbusiness. B. Identify how the consumption areas shall be well ventilated in private areas of the retail establishment and are designed to prevent the flow of smoke to any other area of the facility. C. Describe how the retail store shall adopt procedures to ensure that its customers may Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 7 7 372 of 483 only gain access to the lounge once they have purchased cannabis products from the retail store. D. Describe how the business will use a state licensed security guard on duty during operating hours of the lounge. E. Identify how the business will establish a parking plan, ventilation plan, anti -drugged driving plan, employee and customer education training, design plan and set hours of operation. F. Identify how the lounge will take the appropriate steps to ensure they will only provide cannabis to an individual in an amount consistent with personal possession and use limits allowed by the state. 2.3 Describe the day-to-day operations if you are applying for a DISTRIBUTION permit. This should include at a minimum the following criteria: A. Identify the number of delivery drivers, hours of delivery and vehicles to be used. B. Describe the transportation security procedures. C. Describe how inventory will be received, processed, stored, and secured in the permitted premises. D. Describe the quality control procedures designed to ensure all cannabis is properly packaged, labeled, and tested. E. How the Cannabis Business will conform to local and state laws. See NCMC 9.60.290 and Title 18 as they pertain to Distribution. 2.4 Describe the day-to-day operations if you are applying for a MANUFACTURING permit. This should include at a minimum the following criteria: A. Identify all cannabis products manufactured within the permitted premises. B. Describe quality control procedures. C. Describe inventory control procedures. D. Describe the extraction process, equipment and room in which extractions will be conducted. E. Provide detail as to whether the extraction equipment has been reviewed and certified by a Professional Engineer or Certified Industrial Hygienist. F. Describe the sanitation procedures. G. How the Cannabis Business will conform to local and state laws. See NCMC 9.60.310 and Title 18, as they pertain to Manufacturing. 2.5 Describe the day-to-day operations if you are applying for a TESTING permit. This should include at a minimum the following criteria: A. Describe the sampling standard operating procedures. B. Describe procedures for transporting cannabis field samples. C. Describe the chain of custody for field samples. D. Describe the quality control procedures. E. Describe the Laboratory Supervisor/Manager responsibilities and qualifications. F. Identify location and procedures for storing cannabis products. G. Describe how the cannabis business will conform to local and State laws. See NCMC 9.60.300 and Title 18 as they pertain to testing labs in the City of National City. H. Describe how the cannabis and cannabis products will be tracked and monitored to prevent diversion. I. Describe the Point -of -Sale system to be used and how it will interact with the State's mandated track and trace system. 2.6 Describe the day-to-day operations if you are applying for a MICROBUSINESS permit. This should include at a minimum the following criteria: A. A microbusiness license engaged in retail shall describe all the requirements in subsection 2.1 of Appendix A, Section A in accordance with CCR §5500 and applicable requirements in NCMC Chapter 9.60.250. B. A microbusiness license engaged in distribution shall describe all the requirements in subsection 2.3 of Appendix A Section A in accordance with CCR §5500 and applicable requirements in NCMC Chapter 9.60.290. Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 8 8 373 of 483 C. A microbusiness license engaged in manufacturing shall describe all the requirements in subsection 2.4 of Appendix A, Section A in accordance with CCR §5500 and applicable requirements in SBMC Chapter 9.60.310. D. Describe how the cannabis business will conform to local and State laws. See NCMC 9.60.320 and Title 18 as they pertain to Microbusinesses in the City of National City. SECTION B: LABOR, EQUITY, DIVERSITY & INCLUSION PLAN (600 points) 1. The application should describe to what extent the cannabis business will adhere to heightened pay and benefits standards and practices, including recognition of the collective bargaining rights of employees for businesses with more than ten (10) employees 2. Identify number of employees at initial opening and the maximum number of employees when the business is at full capacity. 3. Describe any diversity and inclusion programs that will be developed as part of the business model which embraces a rich and diverse work force with a diverse set of perspectives, work and life experiences, as well as religious and cultural differences that provide equal opportunities for employee development. 4. Identify all positions and their responsibilities. 5. Describe compensation to and opportunities for continuing education and training for employees. 6. Describe whether the cannabis business is committed to offering employees a Living Wage. 7. Briefly describe benefits provided to employees such as health care, vacation, and medical leave, to the degree they are offered as part of employment. 8. Describe to the extent to which the cannabis business will be a locally owned enterprise and the owner(s) reside within the City of National City. In order to qualify for this criteria, an owner must have lived in the City of National City for at least three (3) years prior to November 9, 2021. 9. Describe plans to encourage local hiring goal at 75% of National City residents. SECTION C: SAFETY PLAN (350 points) 1. The detailed Safety Plan shall be prepared by a California professional fire prevention and suppression consultant. 2. This plan will describe all fire prevention and suppression measures, fire extinguisher locations, evacuation routes and alarm systems the facility will have in place. 3. Describe all accident and incident reporting procedures. 4. Describe the waste management locations and procedures. SECTION D: SECURITY PLAN (350 points) 1. The security plan shall be prepared by a professional security consultant. This can be done with in-house staff or a consultant, but it must clearly demonstrate that it meets the professional standards requested to receive the appropriate points for each criterion in this section. A. The plan should demonstrate how the cannabis business wishes to develop the floor plan and address other security issues on the property. 2. Premises Diagram: In addition to the site plans submitted for the Proposed Location (in Section H of Appendix A), a separate Premises Diagram must be included in this Security Plan section (Section D) of the application. The diagram must meet the requirements of the Bureau of Cannabis Control CCR Title 16, Division 42, §5006 Premises Diagram. A. The diagram shall show the boundaries of the property and the proposed location to be licensed, showing all boundaries, dimensions, entrances and exits, interior partitions, Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 9 9 374 of 483 walls, rooms, windows, and doorways, and shall include a brief statement or description of the principal activity to be conducted therein. B. The diagram shall show and identify commercial cannabis activities that will take place in each area of the premises and identify all limited -access areas. C. The diagram shall show where all cameras are located and assign a number to each camera for identification purposes. D. The diagram should be accurate, dimensioned and to -scale (minimum scale of 1/4"). E. If the proposed location consists of only a portion of a property, the diagram must be labeled indicating which part of the property will be used for the licensed premises and what activities will be used for the remaining property. 3. Description of operational security, including but not limited to general security for access/visitor control, inventory control and cash handling procedures. 4. Description of perimeter security, on -site security guards, lighting, and parking. 5. Identify transportation techniques and security procedures. 6. Description of employee training and general security policies. SECTION E: QUALIFICATION OF OWNERS (400 points) 1. Experience — Demonstrate the business owner's experience in owning, managing, and operating a retail cannabis business. For purposes of this section, owner shall mean the State definition of owner in the State Business and Professions Code Section 26001 and all persons, companies, and entities that will be directing, controlling, and/or managing the day-to-day operations of the business. Evidence that prior experience was from legally permitted activities. 2. Cannabis Industry Knowledge — Demonstrate overall knowledge of the cannabis industry (as demonstrated throughout the screening application), including identification of how industry best practices and State regulations have been incorporated in existing/prior legal businesses outside the City of National City. 3. Ownership Team — Describe the involvement of the ownership team in day-to-day operation of the business. Owner is defined based upon the State definition of owner, see Business and Professions Code Section 26001. 4. Have you owned or do you currently own a business in National? Business ownership must have occurred for at least 1 yr prior to November 9, 2021. SECTION F: NEIGHBORHOOD COMPATIBILITY PLAN (300 points) 1. Describe how the business will proactively address and respond to complaints related to noise, light, odor, and vehicle and pedestrian traffic. 2. Describe how the business will be managed to avoid becoming a nuisance or having impacts on its neighbors and the surrounding community. 3. Describe odor mitigation practices: A. Identify potential sources of odor. B. Describe odor control devices and techniques employed to ensure that odors from cannabis are not detectable beyond the licensed premises. C. Describe all proposed staff training and system maintenance plans. 4. Describe the waste management plan. The plan shall include waste disposal locations, security measures, methods of rendering all waste unusable and unrecognizable, and the vendor in charge of disposal. 5. The application should include the following information about the proposed location: A. Physical address and a detailed description of the proposed location, including the overall property, building, and interior floor plan. Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 10 10 375 of 483 B. Description of all known nearby State and local sensitive use areas. The cannabis business must have the appropriate zoning and meet all the locational requirements as described in NCMC sections 9.60.070 and Title 18. C. List any nearby well -traveled paths to schools and describe how the cannabis business will proactively protect the youth on these paths from exposure to the cannabis business. D. Describe how the business will proactively take steps about community concerns to protect the youth generally from the impacts of the cannabis business. E. Proof of ownership, lease agreement, or a Letter of Intent to Lease as outlined in section 9.60.150 of the NCMC F. Vicinity map. G. Photographs of existing site and buildings. H. Evidence that the location has access to public transportation for employees or customers. SECTION G: COMMUNITY BENEFITS AND INVESTMENTS PLAN (400 points) The cannabis business should describe the benefits the business will provide to the local community, for example by directly aiding, participating in, or funding the work of local non -profits, community -based organizations, civic organizations, or social services organizations. Benefits may be in the form of volunteer services, monetary donations, financial support of City -sponsored activities or organizations, in -kind donations to the City or other charitable organizations and/or any other economic incentives to the City. l SECTION H: PROPOSED LOCATION (100 points) 46, In addition to the location related details required in the Security Plan section of this application, the application shall include a thorough narrative description of the proposed location, including but not limited to the overall site, existing and/or proposed building(s), parking spaces, driveways, pedestrian sidewalks/rights-of-way, and neighboring businesses on the parcel. Description of floor plans and interior design are not a requirement of this section. In addition to the narrative description of the proposed locations, Applicants shall also include the folio ing items. 1. The CBP applicant must have the appropriate Pning and meet all the locational requirements as described in NCMC sections 9.60.070 and Titl?18. 2. The application shall include photographs of the front (street facing) side of the building. In the event the proposed location is undeveloped land, photographs shall depict the property from all vantage points of the property. 3. The application must include, a (Site) diagram depicting all details described in the narrative description of the proposed location. The diagram required for this section need not include a description of any building interior, floor plan or security detail. Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 11 11 376 of 483 APPENDIX B: LOCAL OWNERSHIP CRITERIA SECTION A: LOCAL OWNERSHIP CRITERIA: The National City Council has expressed interest in creating a Local Ownership Permitting Process to promote equitable ownership and employment opportunities in the cannabis industry to decrease the disparities in life outcomes for marginalized communities and to provide opportunities for local residents to compete for cannabis business permits. An applicant that is eligible to apply as "Local Owner", must meet the following criteria: 1. An "Local Owner Applicant" shall be defined as an applicant whose ownership or owner meets the following criteria: A. An owner must have lived in the City of National City for at least three (3) years prior to November 9, 2021; and B. The business entity must have ownership that meet the criteria in subsection (a) and hold at least 51 % ownership interest. This majority interest can be made up of a single individual that meets this criteria, or any combination of individuals that hold at least 10% interest individually and meets the definition of an owner which is required to be background in National C• Municipal Code section 9.60.110. li SECTION B: LOCAL OWNER APPLICANT VERIFICATION PROCESS: An applicant's eligibility shall be determined during Phase I of the application process. If the applicant fails to qualify Local Owner Applicant the applicant will be processed as a general cannabis applicant. 1. Proof of Residency. Provide least two of the following documents, evidencing three (3) years of residency:, A. A copy of a valid California Driver's License or Identification Card records B. Property tax billings and payments C. Signed rental agreement D. Verified copies of state or federal tax returns where a City of National City Address is listed as the primary address E. School records F. Medical Records G. Banking records H. National City Housing Authority records I. Utility, cable, or intemet company billing and payment records Commercial Cannabis Business Application Procedure Guidelines/November 23, 2021 12 12 377 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Public Hearing and Resolution of the City Council of the City of National City establishing fees for recovery of the cost of the commercial cannabis business regulatory program development and for the cost to review and process applications for cannabis businesses. PREPARED BY: Molly Brennan, Administrative Services Director DEPARTMENT: Finance PHONE: 619-336-4265 APPROVED BY: EXPLANATION: On May 4, 2021 the City Council adopted Ordinance 2021-2487, adding Chapter 9.60, Commercial Cannabis Activity, to the National City municipal code. During City Council meetings in November 2021, City Council finalized the application process and set the number of authorized commercial cannabis licenses to six. The final application procedures and guidelines for a commercial cannabis business permit and local ownership acknowledgement form are attached for informational purposes. Adoption of five new commercial cannabis business fees are necessary to recover the costs associated with creating and administering the application process for cannabis licenses. The fees may not exceed the estimated reasonable cost to the City in providing the service or regulatory program. Upon adoption on December 7th, 2021, the fees will become effective on Monday February 7th, 2022. A summary and detailed cost recovery analysis are attached as Exhibit A to the Resolution. FINANCIAL STATEMENT: APPROVED: FINANCE APPROVED: MIS Adoption of the new fees will allow the City to recover the cost incurred to provide the services. ENVIRONMENTAL REVIEW: This is not a project and, therefore, not subject to environmental review. ORDINANCE: INTRODUCTION FINAL ADOPTION STAFF RECOMMENDATION: Adopt the Resolution creating five new Commercial Cannabis Business Fees. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Resolution with Exhibit "A", the Commercial Cannabis Business Fee Schedule 2. Application Procedure & Guidelines for a Commercial Cannabis Business Permit 3. Local Ownership Acknowledgement Form 3 i? of 483 EXHIBIT A c,nLIPORNIA NATIONAL CIS ��weueromar�❑ Commercial Cannabis Business Fee Schedule ❖ Summary of Commercial Cannabis Fees: 2 Fee Description Type Fee 1 Unit Application Review - Phase 1 Application Review - Phase 2 Application Review - Phase 3 Background Check Appeal Process Fee Fee $1,812 per application Fee $3,706 per application Deposit 2 $5,000 per application Fee $350 per owner Fee $1,564 per appeal Notes: Proposed fees are rounded to the nearest dollar. The Deposit paid at the time of application are estimates based on the typical amount of staff time and other costs required to negotiate development agreements. In the event the deposit is not sufficient to reimburse the City for completing the Phase III review, the applicant shall provide additional deposits to the City sufficient to complete the processing of the application. If, at any time, the remaining Deposit retained by the City is below $1,000 after deductions for the fees incurred to date, then, within 15 days after receipt of written notice from the City of that fact, the applicant shall deposit an additional $2,500 with the City. The City shall not perform any further review of the application until the applicant submits the Deposit or the required increase to the Deposit. No interest shall accrue on amounts deposited. Any unused portion of the Deposit will be returned to the applicant within 60 days following the approval/denial of the commercial cannabis business permit. ❖ Fully Burdened Hourly Rates: Fully Burdened Rates Dept Title FBH Rl CMO City Manager Community Development Spec II Executive Assistant $225.81 $82.47 $78.86 FI SR Accounting Assistant $61.18 CA City Attorney $193.73 Other: Consultant $280.00 =Fully Burdened Rates are subject to change annually. 1 SCIConsol1 Public finance Con 379 of 483 City of National City Commercial Cannabis Cost Recovery Analysis EXHIBIT A Application Review - Phase I: Determination of Eligibility City Administration Outside Service City Manager's Finance City Cannabis Office Attorney Total Labor CDS Hour Other Total General TaskslActivities CM II EA SAA CA Consultant s Cost Costs Cost Fully Burdened Hourly Rate $226 $82 $79 $61 $194 $280 Application Intake 0.50 0.50 0.50 0.50 1.00 0.00 3.00 $418 $0 $418 Application Completeness Check 0.00 0.50 0.00 0.50 0.00 0.50 1.50 $212 $0 $212 Determination of Eligibility 0.50 1.00 0.00 0.00 0.50 0.50 2.50 $432 $0 $432 Development & Implementation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0 $750 $750 Total 1.00 2.00 0.50 1.00 1.50 1.00 7.00 $1,062 $750 $1,812 2 SCIConsultingGroup Public Finance Con City of National City Commercial Cannabis Cost Recovery Analysis EXHIBIT A Application Review - Phase II: Application Evaluation and Review City Administration Outside Service City Manager's Finance City Cannabis Office Attorney Total Labor CDS Hour Other Total General TaskslActivities CM II EA SAA CA Consultant s Cost Costs Cost Fully Burdened Hourly Rate $226 $82 $79 $61 $194 $280 Review and Evaluation 1.00 2.00 0.00 0.50 1.00 10.00 14.50 $3,415 $0 $3,415 Applicant Notification 0.50 0.50 0.50 0.00 0.50 0.00 2.00 $290 $0 $290 Total 1.50 2.50 0.50 0.50 1.50 10.00 16.50 $3,706 $0 $3,706 3 SCIConsultingGroup Public Finance Con City of National City Commercial Cannabis Cost Recovery Analysis EXHIBIT A Background Checks City Administration Outside Service City Manager's Finance City Cannabis Office Attorney Total Labor CDS Hour Other Total General TaskslActivities CM II EA SAA CA Consultant s Cost Costs Cost Fully Burdened Hourly Rate $226 $82 $79 $61 $194 $280 Background Check 0.00 0.00 0.00 0.00 0.00 1.25 1.25 $350 $0 $350 Total 0.00 0.00 0.00 0.00 0.00 1.25 1.25 $350 $0 $350 4 SCIConsultingGroup Public Finance Con City of National City Commercial Cannabis Cost Recovery Analysis EXHIBIT A Appeal Process Fee City Administration Outside Service City Manager's Finance City Cannabis Office Attorney Total Labor CDS Hour Other Total General TaskslActivities CM II EA SAA CA Consultant s Cost Costs Cost Fully Burdened Hourly Rate $226 $82 $79 $61 $194 $280 Review Appeal & Prepare Response 3.00 3.00 0.00 0.50 2.00 2.00 10.50 $1,903 $0 $1,903 Conduct Hearing 2.00 2.00 0.00 0.00 2.00 2.00 8.00 $1,564 $0 $1,564 Total 2.00 2.00 0.00 0.00 2.00 2.00 8.00 $1,564 $0 $1,564 5 SCIConsultingGroup Public Finance Con CALIFORNIA N TI.ONAL, TEIEPY INCORPORATED LOCAL OWNERSHIP ACKNOWLEDGEMENT FORM FOR COMMERCIAL CANNABIS BUSINESS PERMIT APPLICATION It is the intent of the City of National City to promote equitable ownership and employment opportunities in the cannabis industry to decrease the disparities in life outcomes for marginalized communities and to provide opportunities for local residents to compete for cannabis business permits. Therefore, this notice is to clarify the eligibility requirements in order to receive qualification for Local Ownership by establishing this acknowledgement to provide additional protections to mitigate against potential predatory practices. In order to qualify for the full points relating to the local ownership criteria, the business entity must have ownership that meets the respective eligibility factors and hold at least 51% ownership interest. The local ownership criteria are identified in the Application Procedures & Guidelines for a Cannabis Business Permit in Appendix A, Section B (8). This majority interest can be made up of a single individual that meets this criteria, or any combination of individuals that hold at least 10% interest individually and meets the definition of an owner which is required to be background in National City Municipal Code section 9.60.110. The local preference criteria is intended for the benefit of Local Owner Applicants related to business profits, proceeds of the sale of business assets, voting rights and additional protections. This also requires the Local Owner to receive the Equity Share percent of the retained earnings and 100% of the unencumbered value of each share of stock, member interest or partnership interest owned in the event of the dissolution of the entity to their equity share, or 100% of the value of each stock, member interest or partnership interest in the event that the stock, member interest or partnership interest is sold. Chief among the concepts of equity share, is unconditional ownership which means such individual(s) will receive equal profits, and distributions or other payments proportionate to their ownership interests. This is intended to ensure true ownership by the Local Preference Individual Applicants and as such, prohibits the divestment or relinquishment of any part of their ownership under any circumstance. In addition, the Equity Share is also expanded to address voting rights on fundamental decisions relating to the business and control of at least the equity share percent of the voting rights on all decisions involving the operation of the business. Furthermore, it requires the Local Owner Preference be the highest officer position of the business or that another individual is appointed to that position by mutual agreement of the parties. This requirement is also subject to being audited to assess compliance and the Local Owner Preference can initiate legal action due to a breach of contract agreement, and the City may suspend and/or revoke a license if any provision in an operating agreement violates any of the Equity Share or Local Owner Preference requirements. 384 of 483 Lastly, all applicants will be required to incorporate an addendum into their operating agreements that makes any provision ineffective, unenforceable, null and void, if it is inconsistent with, or in violation of, the Equity Share requirements. As proposed, Local Owner Preference Applicants will be required to verify under Section 9.60.110 and Section B (8) of Appendix A that they meet the definition of a Local Owner at the time of applying for a permit or permit renewal. The City shall have the sole and absolute discretion to determine whether the Applicant qualifies as a Local Owner to determine if they should be awarded the number of points awarded for it. The undersigned acknowledges that he/she has read and fully understands the content of this Agreement and is the Applicant or his/her/its authorized signatory. Applicant Signature Date Signed Print Name Title Company Name Address/Telephone Owner Signature Date Signed Print Name Ownership Interest (specify) Owner Signature Date Signed Print Name Ownership Interest (specify) Owner Signature Date Signed Print Name Ownership Interest (specify) Owner Signature Date Signed Print Name Ownership Interest (specify) (Attach additional sheets if necessary) 2 385 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, California, authorizing the City Manager to enter into a new agreement between the City of National City ("City") and ARTS A Reason to Survive ("ARTS") for the maintenance and operation of the Arts Center located at 200 East 12th Street in National City for a 36 month period from January 1, 2022 to December 31, 2024. Please scroll down to view the backup material. 386 of 483 CALIFORNIA NNA1r'I O NI\L e ! IY oo mINCORPORATED City Council Staff Report December 7, 2021 ITEM Resolution of the City Council of the City of National City, California, authorizing the City Manager to enter into a new agreement between the City of National City ("City") and ARTS A Reason to Survive ("ARTS") for the maintenance and operation of the Arts Center located at 200 East 12th Street in National City for a 36 month period from January 1, 2022 to December 31, 2024. BACKGROUND Since 2012, A Reason to Survive (ARTS) has had a home in National City in the old Library building at 200 East 12th Street. Since then, ARTS has worked to positively impact the lives of our young community residents and bring their creativity and imagination to the surface through programs at the Arts Center. The staff at ARTS have been instrumental in the installation of art projects throughout the City, including the "A" Avenue Art Wall. ARTS staff have also participated in programs and events, most notably the Dia de los Muertos event and Community Services Day. EXPLANATION The agreement that was in place (from January 1, 2018 to December 31, 2021) was updated to include language that addressed the following: 36-month period with up to three two-year extensions; the inclusion of art consultancy, art installation, art maintenance, and programs such as Dia de los Muertos and Community Services Day within the scope of service; and the requirement that quarterly reporting be submitted within 30 days of the end of the quarter. In return for maintaining and operating the property at 200 East 12th Street, ARTS will provide to the City $125,000 worth of projects and programs annually. RECOMMENDATION Adopt a resolution authorizing the City Manager to enter into a new agreement between the City of National City ("City") and ARTS A Reason to Survive ("ARTS") for the maintenance and operation of the Arts Center located at 200 East 12th Street in National City for a 36 month period from January 1, 2022 to December 31, 2024. FISCAL IMPACT Adoption of the resolution will have no fiscal impact on the General Fund. 387 of 483 AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND A REASON TO SURVIVE THIS AGREEMENT T is entered into on this 7 day of December, 2021, by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and A REASON TO SURVIVE (the "ARTS"). RECITALS WHEREAS, the CITY owns the improved real property located at 200 East 12th Street, National City, California. This real property is commonly known as the Arts Center Building (the "ARTS CENTER"). A description of the ARTS CENTER is attached hereto as Exhibit `jA" and Exhibit "B", incorporated herein by reference; WHEREAS, one of the goals of the C1TY's General Plan is to develop a cultural arts program that that encourages and facilitates the development of art in public spaces and promotes greater awareness of architectural, urban design, and the cultural heritage of the CITY; WHEREAS, ARTS is a California non-profit corportation skilled in creating public art, including capital arts projects; WHEREAS, the CITY desires to employ ARTS to maintain the ARTS CENTER for the benefit of the community and ARTS is willing and able to maintain the ARTS CENTER for such purpose; WHEREAS, in exchange for maintaining the ARTS CENTER for the benefit of residents and visitors, the CITY desires to grant ARTS a revocable license to enter and operate the ARTS CENTER located at 200 East 12th Street, National City, California; WHEREAS, the CITY previously entered into a similar arts maintenance agreement with ARTS which commenced on January 1, 2018 and expires on December 31, 2021; WHEREAS, the CITY wishes to enter into this new agreement for continued arts maintenance with ARTS. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONSULTANT. The CITY agrees to engage ARTS to maintain and operate the real property located at 200 East 12th Street, National City, y California and known as the ARTS CENTER, in accordance with all the terms and 388 of 483 conditions contained herein. ARTS represents that all services shall be performed directly by ARTS or under direct supervision of ARTS. 1.1 LICENSE FOR USE OF PROPERTY. The CITY grants ARTS a recovable license to enter and operate the ARTS CENTER, subject to the covenants and conditions hereinafter set forth, as of the Effective Date of this agreement. 1.1.1 Parking. CITY will maintain control of the public parking lot adjacent to the Arts Center. ARTS shall neither have reserved parking nor exclusive on -site parking spaces. 1.2 OWNERSHIP OF PERSONAL PROPERTY AND IMPROVEMENTS. The rights and obligations of CITY and ARTS regarding the ownership of personal property and improvements on the property known as the ARTS CENTER shall be as follows: 1.2.1 Ownership of Personal Property. All improvements existing on the property known as the ARTS CENTER, together with all fixtures permanently attached to the property as of the effective date of this agreement shall remain the property of the CITY during the Term. ARTS shall not remove any improvements or fixtures from the property and shall not waste, destroy, or modify any improvements or fixtures, except as permitted by this agreement. 1.2.2 Ownership of Improvements and Equipment. All improvements made to the ARTS CENTER by ARTS shall become property of the CITY. 2. TERM. This agreement will become effective on January 1, 2022. The duration of this agreement is for the period of January 1, 2022 through December 31, 2024. This agreement may be extended by mutual agreement upon the same terms and conditions for an additional two (2) year term. CITY and ARTS may exercise up to three two-year extensions. Any extension of this agreement must be approved by resolution of the City Council. 3. SCOPE OF SERVICES. It is the intenton of this agreement that the operation of the Arts Center by ARTS will encourage and foster artseducation programming, creative youth development, project based learning, and support services for the students and families at the ARTS CENTER, as well as the creation of public art projects in the community. In exchange for its use of the ARTS CENTER, ARTS shall provide capital projects and programming services (the "Projects and Programs") within National City's jurisdictional boundaries during the Term. Such Projects shall serve as consideration for the use of the property and shall include: a) capital improvements to the ARTS CENTER; b) the performance of works of authorship as described in California Civil Code 980-989 and United States Code Title 17, Article 1 o (A) and Section 11 (d) (hereafter "Public Art"), throughout the community utilizing various media; c) community event banners; d) Standard Agreement Page 2 20 City of National City and Revised January 2021 A Reason to Survive 389 of 483 public gateway improvements, that may include aspects of Public Art;e) landscape, streetscape, and park improvements; and f) art consultancy, art installation and art maintenance of ARTS -installed temporary art pieces done on behalf of and for the benefit of the City of National City or National City programs such as, but not exclusively limited to, the annual Dia de los Muertos and Community Services Day programs and events. ARTS is not obligated to maintain permanent public art or public art pieces unless the parties agree. The scope of services described in this Article 3 are in addition to all other property maintenance obligations more specifically described herein. 3.1 VALUE OF PROJECTS AND PROGRAMS. The annual value of the Projects and Programs shall total at least one hundred and twenty-five thousand dollars ($125,000.00). Of this $125,000, ARTS must obtain at least $25,000 for the Projects and Programs through fundraising. 32 METHOD OF DETERMINING VALUE OF PROJECTS AND PROGRAMS. The value of all Projects and Programs shall be determined according to a) the dollar value of each Project and Program, as represented by a separate written agreement approved by the City Manager or designee, or b) copies of invoices, receipts, or bills demonstrating the dollar value of materials purchased for a Project. and Program. ARTS must promptly make all invoices, receipts, or bills demonstrating the dollar value of materials purchased for a Project or Program available to the City Manager or designee within 3 days of a written request. 3.3 WAIVER OF ARTISTIC RIGHTS. ARTS expressly waives and disclaims any residual rights in the Projects and Programs granted to ARTS by state or federal law, including the California Civil' Code, Articles 980-989, relating to intellectual property and artistic works and Title 17 United States Code Section 106A and Section 11 (d) relating to artistic rights. 3.4 HOURS OF OPERATION. . ARTS will open the property known as the ARTS CENTER to the public Monday through Friday from 10:00 a.m. to 5:00 p.m. 3.5 SERVICE FEES. ARTS shall not provide any programs and services for profit. However, ARTS may charge user fees for classes and programs offered to school groups and the community to offset costs incurred by ARTS in its maintenance and operation of the ARTS CENTER. Any fees charged this Article 3.5 must be approved by the City Manager or designee. There will no fee for the public to gain access to the ARTS CENTER during the hours of operation listed in Article 3.4. 3.6 REPORTING BY ARTS. ARTS shall provide quarterly reports to the City Manager, or designee, that provide Statistical Information (defined below) for the immediately preceding quarter. Each quarterly report shall contain, at a minimum, the total number of a) National City residents who participated in ARTS' Projects or Programs; b) participants and volunteers who participated in ARTS} Projects or Programs; c) all events and programs coordinated; d) the capital projects completed. The quarterly reports shall also include reports on ARTS' operating and maintenance Standard Agreement Page of 20 City of National City and Revised January 2021 A Reason to Survive 390 of 483 plans, long-term and short-term goals, and any other pertinent statistics. The information required to appear in the quarterly reports by this Article 3.6 will be referred to as "Statistical Information." Each quarterly report will include all previous quarters' Statistical Information", if any. ARTS will deliver the quarterly report to the City Manager or designee within 30 days of the end of each quarter. 3.7 A►NNUAL BUDGET. ARTS shall provide the City Manager, or designee, with a courtesy copy of the proposed budget for ARTS' estimated maintenance and operating expenses for the ARTS CENTER by July 1 of each year during the Term. ARTS shall provide to the City Manager or designee, an audited financial report and tax return, ninety (90) days following June 30 of each year during the Term. 3.8 VOLUNTEER MANAGEMENT. ARTS may utilize volunteers to operate the ARTS CENTER, and in providing the Projects and Programs required by this agreement. ARTS is responsible for recruiting, training, and managing all volunteers on the property. Volunteers are considered the responsibility of ARTS for the purpose of workers compensation or general liability. 3.9 ALCOHOL USE. ARTS or third parties with permission from ARTS, may, hold events at the ARTS CENTER where alcoholic beverages are served. Alcoholic beverages shall be served subject to the following requirements. (a) Alcohol will not be served during youth programming under any circumstance. (b) Alcohol will be served in limited areas of the ARTS CENTER designated by ARTS in advance of any event and approved by the City Manager or designee. (c) Alcoholic beverages must be served by a Incensed bartender,. The bartender must have a copy of their bartender's license located at the property. (d) The event host must obtain approval from the California Department of Alcoholic Beverage Control to serve alcohol. (e) The event host is responsible for all guests' behavior during and following the service of alcohol. (f) "Last call" for service of alcohol shall be at least thirty (30) minutes prior to the scheduled end of the event. (g) When third parties (with permission from ARTS) serve alcoholic beverages, the following additional requirements shall apply: 1. The third party shall provide the CITY proof of liability insurance acceptable to the City's Risk Manager; 2. The third party shall provide two licensed security guards for every 100 guests registered to attend the event; 3. ARTS shall reserve the authority to immediately terminate an event if ARTS determines, in its sole discretion, the Standard Agreement Page 4 of 20 City of National City and Revised January 202 l A Reason to Survive 391 of 483 third party has not complied with any requirements of this Article 3.9. 4. ARTS shall provide the CITY a copy of their third party rental agreement template for approval. 4. CONSIDERATION. ATION. ARTS' payment of $1.00 to the CITY, in addition to ARTS' provision of Projects and Programs under Article 3 of this agreement and the mutual benefit to be derived from ARTS' performance under the remainder of this agreement, shall serve as the sole consideration due the CITY for ARTS license to use and operate the ARTS CENTER. 5. OWNERSHIP RIGHTS AND LICENSES TO ARTWORK: WAIVER. Through its provision of Projects and Programs to the CITY, ARTS makes an unconditional donation, in perpetuity, of all Public Art created to the CITY. ARTS acknowledges that the CITY is authorized to accept donations of Public Art pursuant to Sections 37354 and 37355 of the Government Code. Before beginning each Project or Program that contains Public Art, ARTS and all individuals participating in the Project or Program must sign a CITY -approved waiver that expressly waives and disclaims any and all rights they each may have under the California Art Preservation Act, as set forth in Civil code Section 980-989, and any rights under the Visual Artists Rights Act, as set forth at 17 U.S.C. Section 106A and Section 113(d) to any Public Art created pursuant to this agreement. ARTS, and all participants who create Public Art, shall not attempt to defeat Sections 3.2.3 and 9.2 by cooperating with any organization which seeks to bring an action under Civil Code Article 989 or any other applicable provision of law. 5.1 OWNERSHIP OF MATERIALS. Ownership of all materials and concepts produced for the CITE under this agreement, including but not limited to completed Projects, and all rights to licensing and reproductions of Public Art, shall pass to and become the property of the CITY once the CITY accepts the completed Project. The CITY, at its option, will store all drawings and materials that may assist with future repairs. 5.2 ASSIGNMENT. ARTS hereby assigns to the CITY all rights to produce, give, sell, and distribute stilt or motion images and models or other likeness of any kind of Public Art but shall exercise no rights thereto inconsistent with any provision of this Article 5.0. Any Memoranda, Reports, Maps, Drawings, Renderings, Photos, Plans, Specifications, and other documents prepared by ARTS for any Project or Program, whether paper or electronic, shall become the property of the CITY for use with respect to the specific Project or Program provided to the CITY, and shall be turned over to the CITY upon completion of the Project or Program, or any phase thereof, as contemplated by this Agreement. 5.3 SURVIVAL. The provisions of Article 5.0 to 5.2 shall survive the termination ofthis agreement. Standard Agreement Page 5 of 20 City of National City and Revised January 2021 A Reason to Survive 392 of 483 . COMPLIANCE WITH LAWS. ARTS, at its sole discretion, shall procure, maintain, and hold available for the CITY's inspection any governmental license or permit required for the proper and lawful conduct of ARTS' operation of the ARTS CENTER. ARTS shall not use the ARTS CENTER for any use or purpose in violation of the laws of the United States of America, or the laws, ordinances, regulations, orders, or requirements of the State of California, the County of San Diego, the CITY, or of other lawful authorities. ARTS shall, at its sole expense, comply with all applicable statutes, laws, ordinances, rules, regluations, orders, covenants and restrictions of record, and requirements in effect during the Term regulating the use by ARTS of the ARTS CENTER. . UTILITY SERVICES. The CITY shall be responsible for maintaining reasonable utility services to the ARTS CENTER. The CITY shall pay for Twenty Thousand dollars ($20,000) worth of electricity and reasonable water usage at the property known as the ARTS CENTER. ARTS shall pay for all costs of electricity that exceeds the sum listed in this Article 7. If the CITY determines, in its sole discretion, that ARTS is negligent in its use of the utilities, including water usage, the CITY may hold a good faith meet and confer meeting with ARTS to discuss its utilities usage. . ARTS REPAIRS AND MAINTENANCE OBLIGATIONS. ARTS acknowledges that it has made a thorough inspection of the ARTS CENTER and that it accepts the property "as -is" as of the Effective Date of this agreement. At ARTS' own cost and expense, ARTS shall repair, replace, and maintain the ARTS CENTER in good, tenable condition as necessary. ARTS shall not be obligated to repair or replace damage to the Property caused by ordinary wear and tear. ARTS shall maintain the property in an accessible manner for use by individuals with disabilities and comply with federal and state law regarding accessibility, including but not limited to the Americans with Disabilities Act and the California' s Disabled Persons Act. Other than repair work in emergency situations, not exceeding Three Thousand Dollars ($3,000), ARTS shall not perform any repair work without the CITY's prior written consent. As used in this Article 8, "emergency" means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services. All emergency repairs performed by the CITY on the property known as the ARTS CENTER are governed by Public Contract Code Section 22050. ARTS' obligations under this Article shall apply regardless of whether the repairs, restorations, and replacements are ordinary or extraordinary, foreseeable or unforeseeable, capital or noncapital, the fault or not the fault of ARTS, its agents, employees, volunteers, invitees, visitors, or contractors. All replacements made by the ARTS shall be of like size, kind, and quality to the items replaced. .1 CITY REPAIR AND MAINTENANCE OBLIGATIONS. For any repair and maintenance work exceeding Three Thousand Dollars ($3,000), the CITY will consider the nature and priority of the work and available funding to determine if and when such repairs will be completed. 8.2 CITY RIGHT TO INSPECT. ARTS shall permit the CITY to enter Standard Agreement Page 6 of 20 Revised January 2021 A Reason to Survive City of National City and 393 of 483 the ARTS CENTER at all times during usual hours of operation to inspect the property. Any entry pursuant to this Article 8.2 shall not unreasonably interfere with with ARTS operation of the ARTS CENTER. However, nothing contained in this Article 8.2 shall create any duty on the part of the CITY to do any work which, under any provision of this agreement ARTS may be required to do. 9. ALTERATIONS. ARTS may alter, replace, add to, change, or construct additional improvements to the ARTS CENTER, as ARTS may find necessary or convenient for its operation of the property. Any alteration performed by ARTS under this Article 9 shall be performed: a) ARTS' sole cost and expense; b) with the CITY's prior written consent; and c) in accordance with construction plans submitted to and approved by the CITY. 9.1 CONSTRUCTION PERMITS AND LICENSES. At all times during the Term, ARTS shall procure, at its sole cost and expense, all permits and licenses that are necessary or required from any local governmental agency for the proposed construction of any alterations. The CITY may, in its sole disrection, waive CITY permitting fees where applicable. 9.2 PROPOSED PLANS. In its sole discretion, the CITY may require ARTS to do any of the following: a) submit a complete set of proposed plans of any alterations to the CITY; b) apply for and receive a permit from the Building Department to complete any alterations; c) within sixty (60) days of a written request, furnish CITY with a complete set of "as -built" plans for any CITY -approved alterations. 9.3. PREVAILING WAGES. ARTS shall comply with prevailing wage statutes for any work not performed by volunteers. State prevailing wage rates may apply to work performed under this agreement. State prevailing wages rates apply to all public works contracts as set forth in California Labor Code, including but not limited to, Sections 1720, 1720.2, 1720.3, 1720.4, and 1771. Consultant is solely responsible to determine if State prevailing wage rates apply and, if applicable, pay such rates in accordance with all laws, ordinances, rules, and regulations. 10. MECHANICS' LIENS: STOP NOTICES. ARTS shall pay►, or cause to be paid, the totalcost and expense of all works of improvement, as that phrase is defined in the Mechanics Lien Law in effect at time and place of construction, done by it, or caused to be done by it, on the property known as the ARTS CENTER, and for all materials furnished for, or in connection with any such work. If any lien or stop notice is filed against the property known as the ARTS CENTER, ARTS shall cause the lien or stop notice to be discharged of record within one hundred eighty 0 days after it is filed. ARTS shall indemnify, defend, and hold the CITY harmless from any and all liability, loss, damage, costs, attorneys' fees, and all other expenses on account of claims of lien of laborers, materialmen, or others for work performed, or materials or supplies furnished for ARTS or persons claiming underARTS. Standard Agreement Page 7 of 20 City of National City and Revised January 902 t A Reason to Survive 394 of 483 10.1 NOTICE OF LIEN OR STOP NOTICE. Should any claim of lien or stop notice related to ARTS' work of improvement of the property be filed against the property, or any action be filed against the property, or any action affecting the title to the property be commenced, the party receiving notice of such lien or stop notice or action shall immediately give the other party written notice thereof. 10.2 NOTICE OF NON -RESPONSIBILITY. NSI ILITY. The CITY or its representatives shall have the right to post and keep posted on the property notices on non -responsibility or such other notices which the CITY may deem to be proper for the protections of the CITY's interest in the property. ARTS shall, before the commencement of any work which might result in any such lien or stop notice, give to the CITY written notice of its intention to do so with sufficient time to enable positing of such notices. 11. DEFINITION OF TAXES. "Taxes" shall mean all taxes, governmental bonds, special assessments, charges, or transfer taxes, license and transaction fees, including, but not limited to: (a) any state, local, federal income tax, or any real or personal property ta;, (b) increases in taxes attributable to ARTS' operation of the property, or; (c) any taxes which are essentially payments to a governmental agency, other than the CITY, for the right to make improvements to the property. 11.1 POSSESSORY INTEREST. Notwithstanding Articles 1 to 1., ARTS acknowledges that this agreement may create a possessory interest subject to property taxaton and that ARTS may be subject to the payment of taxes levied on such interest. ARTS shall pay, before delinquency, all taxes, assessments, and fees assessed or levied upon the property. 11.2 RESPONSIBILITY ILITY FOR PAYMENT OF TAXES. The CITY shall not be obligated to pay any Taxes accruing against any interest in ARTS' use of the property at any time before or during the Term. ARTS shall pay any Taxes that accrue against any interest in ARTS' use of the property. Additiontally, ARTS shall pay any Taxes levied upon any improvements, fixtures, or personal property located on the property► to the extent such Taxes results from ARTS operation or other activities held upon, or in connection with, the property. 12. PROJECT COORDINATION AND SUPERVISION. The Library & Community Services Director hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this agreement. ARTS shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this agreement for the ARTS. The ARTS Executive Director thereby is designated as the Project Director for the ARTS. Standard Agreement Page 8 of 20 City of National City and Revised January 2021 A Reason to Survive 395 of 483 1 . INDEMNIFICATION AND HOLD HARMLESS. To the maximum extent provided by law, ARTS agrees to defend, indemnify and hold harmless the City of National City, its officers, officials, agents, employees, and volunteers against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, reasonable attorneys' fees, and defense costs, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, resulting from or arising out of ARTS' performance or other obligations under this Agreement, or arising either directly or indirectly from, any act, error, omission, or negligence of ARTS or its contractors, licensees, inmvitees, members, agents, servants or employees; provided, however, that this indemnification and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of CITY, its agents, officers, employees or volunteers. CITY will cooperate reasonably in the defense of any action, and ARTS shall employ competent counsel, reasonably acceptable to the City Attorney. The indemnity, defense, and hold harmless obligations contained herein shall survive the termination of this Agreement for any alleged or actual omission, act, or negligence under this agreement that occurred during the term of this agreement. 13.1 THIRD PARTY INDEMNITY. ARTS shall not invite third party organizations onto the property known as the ARTS CENTER until said third party organization furnishes CITY a written agreement in which it indemnifies and holds CITY harmless, upon terms satisfactory to CITY. 13.2 WAIVERS FROM THIRD PARTIES. ARTS agrees to obtain from all guests, invitees, or third party organizations whose participants visit the property, a waiver of liability and hold harmless agreement upon terms satisfactory to the CITY. 14. INSURANCE. ARTS, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, and third party organizations ARTS invites onto the property to purchase and maintain, throughout the term of this agreement, the following insurance policies: (a)U If checked, Professional Liability insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. (b) Automobile Insurance covering all bodily injury and property damage incurred during the performance of this agreement, with a minimum coverage of $1,000,000 combined single limit per accident. Such automobile insurance shall include owned, non -owned, and hired vehicles. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement shall be provided. (c) Commercial ial General Liability insurance, with minimum limits of either $2,000,000 per occurrence and $4,000,000 aggregate, or $1,000,000 per occurrence and $2,000,000 aggregate with a $2,000,000 umbrella policy, covering all bodily injury and property damage arising out of its operations, work, or performance under this agreement. The policy shall name the CITY and its officers, agents, employees, and volunteers as additional insureds, and a separate additional insured endorsement Standard A reenient Page of 20 Revised January 2021 A Reason to Survive City of National City and 396 of 483 shall be provided. The general aggregate limit must apply solely to this "project" or `location". The "project" or "location" should be noted with specificity on an endorsement that shall be incorporated into the policy. The Commercial General Liability required by this Section must include Sexual Misconduct Liability coverage. (d) Workers' Compensation insurance in an amount sufficient to meet statutory requirements covering all of ARTS employees and employers' liability insurance with limits of at least $1,000,000 per accident. In addition, the policy shall be endorsed with a waiver of subrogation in favor of the CITY. Said endorsement shall be provided prior to commencement of work under this Agreement. (e) If CONSULTANT has no employees subject to the California Workers' Compensation and Labor laws, ARTS shall execute a Declaration to that effect. Said Declaration shall be provided to ARTS by CITY. (f) The aforesaid policies shall constitute primary insurance as to the CITY, its officers, officials, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any Toss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY's Risk Manager, at the address listed in subsection (h) below, of cancellation or material change. (g) If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CITY shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this agreement. In addition, the "retro" date must be on or before the date of this agreement. (h) The Certificate Holder for all policies of insurance required by this Section shall be: (i) (j) City of National City clo Risk Manager 1 4 Natio na l City Boulevard National City, CA 150-4 7 Insurance shall be written with only insurers authorized to conduct business in California that hold a current policy holder's alphabetic and financial size category rating of not less than A: II according to the current Best's Key Rating Guide, or a company of equal financial stability that is approved by the CITY'S Risk Manager. In the event coverage is provided by non -admitted "surplus lines" carriers, they must be included on the most recent List of Approved Surplus Line Insurers ("LASLI") and otherwise meet rating requirements. This agreement shall not take effect until certificates) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY'S Risk Manager. If ARTS does not keep all insurance policies required by this Article 14 in full force and effect at all times during the term of this agreement, the CITY may treat the Standard Agreement Page 10 of 20 City of National City and Revised January 2021 A Reason to Survive 397 of 483 failure to maintain the requisite insurance as a breach of this agreement and terminate the agreement as provided herein. All deductibles and self -insured retentions in excess of $10,000 must be disclosed to and approved by the CITY. CITY reserves the right to modify the insurance requirements of this Article 14, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. (1) If ARTS maintains broader coverage or higher limits (or both) than the minimum limits shown above, the CITY shall be entitled to the broader coverage or higher limits (or both) maintained by ARTS. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. 15. LEGAL FEES. If any CITY or ARTS brings a suit or action against the other arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgment or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. Standard Agreement 16. TERMINATION. (a) This agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day's written notice to ARTS. During said 0-day period ARTS shall perform all services in accordance with this agreement. (b) This agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this agreement, misrepresentation by the ARTS in connection with the formation of this agreement or the performance of services, or the failure to perform services as directed by the CITY. (c) Termination with or without cause shall be effected by delivery of written Notice of Termination to ARTS as provided for herein. (d) CITY further reserves the right to immediately terminate this agreement upon: I the filing of a petition in bankruptcy affecting ARTS; (2) a reorganization of ARTS for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the ARTS. Page 11 of20 City of National City and Revised January 2021 A Reason to Survive 398 of 483 17. HAZARDOUS MATERIALS LAWS. As used in this Article 17, the term "Hazardous Materials' Laws" means any and all federal, state or local laws or ordinances, rules, decrees, orders, regulations or court decisions (including the so- called "common law") relating to hazardous substances, hazardous materials, hazardous waste, toxic substances, environmental conditions on, under, or about the Property, soil and ground water conditions, or other similar substances or conditions. The following legal authority is a non -exhaustive list of the legal authority that applies to the definition of the term "Hazardous Materials Laws": the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended(42 U.S.C., Section 9601 et seq.); the Hazardous Materials Transportation Act, as amended 9 U.S.C., Section 1801 et seq.); and the Resource Conservation and Recovery Act of 1976, as amended (42 U.S.C., Section 6901 et seq.). 17.2 HAZARDOUS MATERIALS DEFINITION. As used in this Article the term " Hazardous Materials" means any chemical, compound, material, substance or other matter that: (a) is a flammable, explosive, asbestos, radioactive nuclear medicine, vaccine, bacteria, virus, hazardous waste, toxic, overtly injurious or potentially injurious material, whether injurious or potentially injurious by itself or in combination with other materials; (b) is controlled, referred to, designated in or governed by any Hazardous Materials Laws; (c) gives rise to any reporting, notice or publication requirements under any Hazardous Materials Laws, or; (d) is any other material or substance giving rise to any liability, responsibility or duty upon the CITY or the ARTS with respect to any third person under any Hazardous Materials Law. 17.3 ARTS REPRESENTATIONS AND WARRANTIES. ARTS represents and warrants that, during the Term or any extension thereof, ARTS shall comply with the following provisions of this Article unless otherwise specifically approved in writing by the CITY, subject to the terms and conditions of the ARTS' maintenance obligations provided elsewhere in this Agreement: (a) ARTS shall not cause or permit any Hazardous Materials to be brought, kept or used in or about the property by ARTS, its agents, employees, assigns, contractors or invitees, except as required by ARTS' permitted use of the propertyy in the normal course of operations; (b) Any handling, transportation, storage, treatment, or usage by ARTS of Hazardous Materials that is to occur on the property following the Effective Date shall be in compliance with all applicable Hazardous Materials Laws; (c) Any leaks, spills, release, discharge, emission or disposal of Hazardous Materials which may occur on the Property following the Effective Date shall be promptly and thoroughly cleaned and removed Standard Agreement Page 12 of 20 City of National City and Revised January 2021 A Reason to Survive 399 of 483 from the Property by ARTS at its sole expense, and any such discharge shall be promptly reported in writing to the CITY, and to any other appropriate governmental regulatory authorities; (d) No friable asbestos shall be constructed, placed on, deposited, stored, disposed of, or located by ARTS on the property; (e) No underground improvements, including but not limited to treatment or storage tanks, or water, gas or oil wells shall be located by ARTS on the property without the CITY's prior written consent. (f) ARTS shall promptly supply the CITY with copies of all notices, reports, correspondence, and submissions made by ARTS to the United States Environmental Protection Agency, the United Occupational Safety and Health Administration, and any other local, state or federal authority which requires submission of any information concerning environmental matters or hazardous wastes or substances pursuant to applicable Hazardous Materials' Laws; and 'I .4 ARTS shall promptly notify the CITY of any liens threatened or attached against the Property pursuant to any Hazardous Materials' Law. If such a lien is filed against the Property, then, within the earlier of i twenty 0 days following such filing, or (ii) before any governmental authority commences proceedings to sell the Property pursuant to the lien, ARTS shall either: (a) pay the claim and remove the lien from the Property, or (b) furnish either: 1 a bond or cash deposit reasonably satisfactory to the CITY in an amount not less than the claim from which the lien arises, or; other security satisfactory to the CITY in an amount not less than that which is sufficient to discharge the claim from which the lien arises. 17.5. At the end of this agreement, ARTS shall surrender the property to the CITY free of any and all Hazardous Materials and in compliance with all Hazardous Materials' Laws affecting the Property. 18. ARTS shall not voluntarily or involuntarily assign or otherwise transfer all or any portion of its rights and duties under this agreement without the C''TY's prior written consent. Any attempted assignment or transfer without the CITY's prior written consent shall be void. .1 ARTS may engage third partyorganizations to provide special services or programming at the Property if: a) CITY consents, in writing, to the third party organizations' proposed use of the Property and; b) the third party organization obtains policies of insurance acceptable to the City's Risk Manager and Article 14 of this agreement. 19. EVENTS OF DEFAULT; REMEDIES. The following sub -articles shall apply if either ARTS or the CITY neglects, fails to perform, or fails to observe any of their respective obligations under the terms, covenants, or conditions contained in this agreement ("Default"): Standard Agreement Page 13 of 20 Revised January 2021 A Reason to Survive City of National City and 400 of 483 19.1 THIRTY -DAY CORRECTION OF DEFAULT. If either ARTS or the CITY determines that the other party is in default, then the non -defaulting party must provide the defaulting party written notice of the Default and thirty (30) days to correct the default. 19.2 EXTENDED CORRECTION OF DEFAULT. If the defaulting party determines that more than thirty (30) days is required to correct the Default, the defaulting party must provide the other party written notice of the reasons why additional time is required to correct such Default. The defaulting party must use diligent efforts to correct a Default under this Article 1 .'1.2 and, in any case, must correct such Default within ninety (90) days from the date of the written notice of default. 19.3 REMEDIES FOR FAILURE TO CORRECT DEFAULT. If the defaulting party fails to comply with Article 19.1. or 19.2, then the non -defaulting party may immediately terminate this agreement. The defaulting party shall be liable to the non - defaulting party for any and all damages sustained by the non -defaulting party as a result of the defaulting parties' breach. 20. ABANDONMENT. ARTS shall not vacate or abandon the property at any time during the Term nor permit the property to remain unoccupied for a period of longer than five (5) consecutive days during the terrn of this agreement. These provisions shall not apply if the property is closed and operation is temporarily discontinued therein on account of strikes, lockouts, acts of nature, or similar causes beyond the reasonable control of ARTS. Any exceptions must be submitted in writing to the City Manager or designee for approval. 21, ARTS' DUTY TO REPAIR CASUALTY. ARTS shall, as expeditiously as reasonably possible, repair any► damages to the property caused by fire, earthquake, or any other identifiable event of a sudden, unexpected, or unusual nature ("Casualty"), and repair, restore, and replace any such damaged or destroyed Fixtures, Improvements or Personal Property ("Casualty Repairs"). Any Casualty Repairs made are: (a) to be performed at ARTS' sole cost and expense; (b) subject to all other terms and conditions of this agreement. 21.1 CONSTRUCTION PROVISIONS. In the event of any reconstruction of the property, fixtures or improvements required of ARTS pursuant to thi Article, ARTS shall repair the property, and repair or rebuild such fixtures and improvements, to substantially the same condition they were in immediately preceding such casualty. 21.2 NO ABATEMENT. In the event of reconstruction, replacement, or repair by ARTS pursuant to this Article, ARTS shall continue its operations on the property during any such period to the extent reasonably practicable from the standpoint of prudent business management, and in continuing compliance with applicable laws and regulations. ARTS shall not be entitled to any compensation or damages from CITY for: (a) boss of use of the whole or any part of the property; (b) ARTS' Personal Property; or Standard Agreement Page 14 of 20 City of National City and Revised January 2021 A Reason to Survive 401 of 483 (c) any inconvenience or annoyance occasioned by such damage, reconstruction, or replacement. 21.3 MAJOR DESTRUCTION. Notwithstanding any of the foregoing provisions of this Article to the contrary, if, at any time after the Effective Date, (a) the improvements are damaged or destroyed to the extent of more than twenty-five percent (25%) of their replacement cost, orb the damage is such that the improvements cannot be repaired and restored within one hundred and eighty (180) days after the casualty, then ARTS shall have the right to terminate this agreement upon thirty (30) days' prior written notice to the CITY. 22. CONDEMNATION. ARTS may terminate this agreement within twenty (20) days after the date that a condemning authority (by a party other than the CITY) takes possession of the property by delivery of written notice of such condemnation if: (a) all of the property is taken under eminent domain proceedings; orb lens than all of the property is taken under such eminent domain proceeding and the part taken substantially impairs the ability of ARTS to use the remainder of the property for the purposes permitted by this agreement. 22.1 In the absence of such written notice from a condemning authority, ARTS may terminate this agreement within twenty (20) days after the condemning authority shall have taken possession. 22.2 CONTINUATION OF OPERATING AGREEMENT AFTER CONDEMNATION. If this agreement is not terminated by ARTS, it shall remain in full force and effect as to any portion of the property remaining, and this agreement will end as of the date possession of the part taken by the public entity as to the part of the property that is taken. 22.3 AWARD. All monies awarded in any condemnation shall belong to the CITY. The CITY shall have no liability to ARTS for any award not provided by the condemning authority. 23. SALE OR MORTGAGE. The CITY may, pursuant to existing and subsequently enacted CITY ordinances and State laws, at any time, and without the consent of ARTS, vacate, sell, purchase, exchange, transfer, assign, lease, encumber or convey the CITY's interest in whole or in part, in the property (collectively referred to in this Article as a "Sale"). The CITY shall provide to ARTS written notice of the CITY's intent to a Sale or discontinuance pursuant to this Article at least ninety (90) days prior to said proposed transfer. 23.1 RELEASE ON SALE. From and after a Sale or discontinuance of the MITY's entire interest in the Property, the CITY shall be released from all liability to ARTS and ARTS successors and assigns arising from this Agreement because of any act, occurrence, or omission of the CITY occurring after such Sale. 24. RIGHT OF ENTRY. CITY, its agents, employees, and contractors may enter the Property at any time with or without notice to ARTS to: (a) respond to Standard Agreement Page 15 of 20 Revised January 2021 A Reason to Survive City of National City and 402 of 483 health and safety concerns; (b) inspect the property and improvements; (c) determine whether ARTS is complying with its obligations in this Agreement (including its obligations with respect to compliance with Hazardous Materials Laws); (d) post notices of non - responsibility or similar notices; (e) inspect the progress of construction of any improvement; or (f) make repairs that this agreement requires or allows CITY to make, or make repairs to any adjoining space or utility services, or make repairs, alterations, or improvements to any other portion of the Property 24.1 All work enumerated in this Article 24 must be done as promptly as reasonably possible and so as to cause as little interference to ARTS as reasonably possible. 25. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex., telecopy, facsimile or fax; and shall be deemed received upon the earlier of I if personally delivered, the date of delivery to the address of the person to receive such notice, ii if sent by overnight mail, the business day following its deposit in such overnight mail facility,(Hi) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: Standard Agreement CITY: City Manager City of National City 1243 National City Boulevard National City, CA 91950-4397 With a copy to: Library & Community Services Director City of National City 1401 National City Boulevard National City, CA 91950 ARTS:A Reason to Survive, Inc. Executive Director 200 East 1th Street National City, CA 91950 Page 1of 20 City of National City and Revised January 2021 A Reason to Survive 403 of 483 25.1 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Article. 26. ARTS' DUTY TO KEEP RECORDS. ARTS shall, at all times during the term, and for a period of five (5) years following expiration or earlier termination of this agreement, keep or cause to be kept, true and complete books, records and accounts of all: (a) construction undertaken pursuant to the rights conferred on ARTS under this agreement, and (b) financial transactions in the operation of all business activities, of whatever nature, conducted pursuant to the rights granted by this agreement. Such records shall also include the source and disposition of all trash and other waste collected and disposed of by ARTS in the operation of its business. Said records must be supported by source documents such as receipts, invoices, sales slips, cash register tapes, purchase invoices or other pertinent documents. 26.1 CITY'S RIGHT TO AUDIT. All ARTS books, accounts, and records shall be kept and made available at one location within the limits of the County of San Diego. The CITY shall have the right at any reasonable time to examine and perform audits of ARTS' records pertaining to (a) construction undertaken pursuant to the rights conferred on ARTS under this Agreement, and (b) its operations on the Property, including , without limitation , any records pertaining to ARTS' use of utilities on the Property.. The cost of said audits shall be borne by the CITY, except that ARTS shall provide to the CITY, at ARTS' expense, necessary data to enable the CITY to fully comply with each and every requirement of the State of California or by the United States of America for information or reports relating to this Agreement and to ARTS' use of the Property. 27. ADMINISTRATIVE PROVISIONS. A. Amendment to this Agreement. The terms of this agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. B. Applicable Law. This agreement shall be governed by and construed in accordance with the laws of the State of California. The venue for any Iegal action arising under this agreement shall be in either state or federal court in the County of San Diego, State of California. C. Assignment & Assumption of Rights. ARTS shall not assign this agreement, in whole or in part, to any other party without first obtaining the written consent of CITY. D. Audit. If this agreement exceeds ten -thousand dollars ($1O,000), the parties shall be subject to the examination and audit of the State Auditor for a period of three (3) years after final payment under the agreement, per Government Code Section 8546.7. Standard Agreement Page 17 of 20 City of National City and Revised January 2021 A Reason to Survive 404 of 483 E. Authority. ARTS represents and warrants that it has full power and authority to execute and fully perform its obligations under this agreement pursuant to its governing instruments, without the need for any further action, and that the person executing this agreement on behalf of ARTS is the duly designated agent of ARTS and is authorized to do so. F. Captions. Any captions to, or headings of, the sections or subsections of this agreement are solely for the convenience of the parties hereto, are not a part of this agreement, and shall not be used for the interpretation or determination of the validity of this agreement or any provision hereof. G. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or Legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state, or legal holiday. H. Conflict of Interest and Political Reform Act Obligations. During the term of this agreement, ARTS shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. ARTS shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. ARTS shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which ARTS has a financial interest, as defined in Government Code Section 87103. ARTS represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. I. Construction. The parties acknowledge and agree that (0 each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this agreement,(Hi) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this agreement, (iv) each party and such party's counsel and advisors have reviewed this agreement, (v) each party has agreed to enter into this agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement, or any portions hereof, or any amendments hereto. J. Counterparts. . This agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. K. Entire Agreement. This agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. Page 18 of 20 Standard Agreement City of National City and Revised January 2021 A Reason to Survive 405 of 483 Standard Agreement No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby L. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. To the extent any exhibits, schedules, or provisions thereof conflict or are inconsistent with the terms and conditions contained in this agreement, the terms and conditions of this agreement shall control. M. Force Majeure. If either party is prevented or delayed from performing any act or discharging any obligation hereunder, because of any and all causes beyond either party' s reasonable control, including unusual delays in deliveries, abnormally adverse weather conditions, unavoidable casualties, strikes, labor disputes, inability to obtain labor, materials or equipment, acts of God, governmental restrictions, regulations or controls, any hostile government actions, acts of terrorism, civil commotion and fire or other casualty, legal actions attacking the validity of this agreement or the CITY or ARTS' operations of the property, or any other casualties beyond the reasonable control of either party ("Force Majeure"), performance of such act shall be excused for the period of such delay, and the period for performance of such act shall be extended for a period equivalent to the period of such delay. Force Majeure shall not include any bankruptcy, insolvency , or other financial inability on the part of either party hereto. N. Independent Contractor. ARTS acknowledges vledges that it is an independent contractor; that it alone retains control of the manner of conducting its activities in furtherance of this agreement; and that it, as well as any persons, contractors or agents it may employ, are not employees of CITY for any purpose. O. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto►. P. Partial Invalidity.. If any provision of this agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this agreement shall not be affected thereby. Each provision shall be valid and enforceable to the fullest extent permitted by law. Q. Subcontractors or Subconsultants. The CITY is engaging the services of the ARTS identified in this agreement. ARTS shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing, or within the terms of this agreement. In the event any portion of the work under this agreement is subcontracted, the subconsultants shall be required to comply with and agree to, for the benefit of and in favor of the CITY, Page 19 of 20 City of National City and Revised Januaty 2021 A Reason to Survive 406 of 483 provision shall be valid and enforceable to the fullest extent permitted by law. Q. Subcontractors or Subconsultants. The CITY is engaging the services of the ARTS identified in this agreement. ARTS shall not subcontract any portion of the work, unless such subcontracting was part of the original proposal or is allowed by the CITY in writing, or within the terms of this agreement. in the event any portion of the work under this agreement is subcontracted, the subconsultant(s) shall be required to comply with and agree to, for the benefit of and in favor of the CITY, both the insurance provisions and the indemnification and hold harmless provisions of this Agreement. R. Successors and Assigns. This agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. S. Waiver. r. The waiver or failure to enforce any provision of this agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. IN WITNESS WHEREOF, F, the parties hereto have executed this agreement on the date and year first above written. CITY OF NATIONAL CITY By: Alejandro Sotelo Solis, Mayor APPROVED AS TO FORM: By: Gabriela Torres Deputy City Attorney (Title) Standard Agreement Revised January 2021 By: Page 20 of 20 (Name) A REASON TO SURVIVE (ARTS) (Corporation —signatures of two corporate officers required) (Partnership or,ole proprietorship — one signature) By: (Nuns) 1 4741.F1 /14 I 1 / /7),(4 7 (Print) ,.61(1711,/t ItfCc e asp (Print) (Title) City of National City aiid A Reason to Survive 407 of 483 1 r Exhibit A fl r 4 1 P, 408 of 483 EXHIBIT B - ARTS CENTER, 200 East 12th Street, National City CA C81710 60-17 AREASON-01 CODY CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 6/25/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Snapp & Associates Insurance Services 438 Camino Del Rio S Ste 112 San Diego, CA 92108 INSURED A Reason to Survive 200 E 12th Street National City, CA 91950 CONTACT NAME: PHONE (619)908-31 00 (A/C, No, Ext): FAX 619 908-3110 (A/C, No): � } E-MAILDSS: Service a@r snapp ns.com INSURER(S) AFFORDING COVERAGE INSURER : Philadelphia Indemnity Ins, Co INSURER B : State Compensation Ins Fund INSURER C : Hiscox Insurance Company Inc INSURER D INSURER E : INSURER F : NAIC # 18058 35076 10200 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A x TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY OTHER: PRO- JECT x LOC ADDL INSD x SUBR WVD x POLICY NUMBER PHPK2285891 POLICY EFF (M MIDDIYYYY) 7 /112021 POLICY EXP (M M/DDfYYYY) 7/1/2022 /2022 EACH OCCURRENCE LIMITS $ 1,000,000 DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) 100,000 $ 5,000 PERSONAL & ADV INJURY 1,000,000 GENERAL AGGREGATE 2,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 ABUSE AGGREGATE $ 2,000,000 A AUTOMOBILE LIABILITY x ANY AUTO OWNED AUTOS ONLY AUTOS ONLY SCHEDULED AUTOS AU OS ONLY x PHPK2285891 7 /112021 7 /112022 COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE (Per accident) $ $ $ 1,000,000 $ A x UMBRELLA LIAB EXCESS LIAB x OCCUR CLAIMS -MADE DED x RETENTION $ 10,000 PHUB771687 7 /112021 7 /112022 EACH OCCURRENCE $ 3,000,000 AGGREGATE $ 3,000,000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below YIN NIA x 925464 7"21 5/25/2021 5/25/2022 x PER STATUTE OTH- ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Cyber Liability MPL486062521 6/412021 6/4/2022 Cyber Aggregate 2,000,000 DESCRIPTION OF OPERATIONS 1 LOCATIONS f VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: Operations of the named insured are subject to the terms and conditions of the policy. The City of National City, its elected officials, officers, agents, and employees are named as additional insured with respects to the General Liability and Auto policies per the attached endorsements. Waiver of subrogation applies to the General Liability and Workers Comp per the attached endorsements. 30* days' notice of cancellation, 10* days' notice of cancellation in the event of nonpayment of premium. CERTIFICATE HOLDER CANCELLATION City of National City Insurance Compliance PO Box 100085 - HJ Duluth, GA 30096 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE „ce ACORD 25 (2016/03) 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and Togo are registered marks of ACORD 410 of 483 From: codyd@snappins.com snappins.com To: nationalcityca nationalcityca@Ebix.com CC: Subject: RE: City of National City Certificate of Insurance Reg Date: 6/25/2021 2:17:40 PM Attachments): Hello, Please see the attached renewal for A Reason To Survive. Thank you, Cody Deal Commercial Support Specialist Office Holiday Closures: > Friday, 7/2/2021 Closing at 2 PM > Monday, 7/5/2021 Closed All Day X II X www.snappassociates.com 438 Camino Del Rio S Suite 44112 San Diego, CA 92108 619-908-3100 phone 619-908-3110 fax P4 ±J-J-J±J 411 of 483 **CONFIDENTIALITY NOTICE: The information contained in this e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review; use, disclosure or distribution is prohibited. If you are not the intended recipient, and have received this communication in error, please contact the sender by reply e- mail and destroy all copies of the original message. Thank you. From: Cody Deal Sent: Monday, June 21, 2021 3:21 PM To: 'Customer Service' <nationalcityca@ebix.com> Subject: RE: City of National City Certificate of Insurance Req Thank you, Cody Deal Commercial Support Specialist www.snappassociates.com 438 Camino Del Rio 5 Suite #112 San Diego, CA 92108 619-908-3100 phone 619-908-3110 fax ±JJ-J-J ).=Ic X 412 of 483 **CONFIDENTIALITY NOTICE: The information contained in this e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review; use, disclosure or distribution is prohibited. If you are not the intended recipient, and have received this communication in error, please contact the sender by reply e- mail and destroy all copies of the original message. Thank you. From: Customer Service <nationalcityca c@ebix. com > Date: June 21, 2021 at 12:43:13 PM PDT To: Sarah Colletti <sarahc@snappins. com > Subject: City of National City Certificate of Insurance Reg N ].r CALIFORNIA -- TIONALCfly a MI INCORPoRATED The attached notice is being sent to you on behalf of City of National City by Ebix RCS. City of National City has engaged with Ebix to manage insurance compliance verification on its behalf. You must be properly insured while doing business with City of National City and comply with insurance requirements. As of the date of this notice we have not received proper evidence of insurance coverage. Please review the attached notice as it includes the information needed for compliance and where to send your Certificate of Insurance. Vendor Instructions: The attached notice is being sent to you and your agent, if we have their email address on file. Agent Instructions: Please review the attached notice as it includes the information needed for compliance. Please send your Certificate of Insurance via email to nationalcityca@ebix.com ; if you have any questions, please contact Ebix by calling 951- 652-2874; thank you for your prompt attention to this matter. EBTx Ebix ;Inc I One Ebix way I Johns Creek, GA 30097 I Web - Links contained in this email have been replaced. If you click on a link in the email above, the link will be analyzed for known threats. If a known threat is found, you 413 of 483 will not be able to proceed to the destination. If suspicious content is detected, you will see a warning. 414 of 483 POLICY NUMBER: PHPK2285891 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: The City of National City, employees and volunteers s elected officials, officers, agents, Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8, Transfer Of Rights Of Recovery Against Others To Us of Section IV — Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products - completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of I 415 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO.: ITEM TITLE: Resolution of theCity Council of the City of National City, California, authorizing the City Manager to enter into a new agreement between the City of National City ('City") and ARTS A Reason to Survive ("ARTS") for the maintenance and operation of the ArtsCenter located at 200 East 1th Street in National City for a 36 month period from January 1, 2022 to December 31, 2024. PREPARED BY: Joyce Ryan PHONE: 619-470-5882 EXPLANATION: Please see attached. DEPARTMENT: Library & Community Services APPROVED BY: FINANCIALSTATEMENT: APPROVED: FINANCE ACCOUNT NO, APPROVED: MIS No Fiscal Impact — there is no fiscal impact associated with the report. ENVIRONMENTAL REVIEW: No CEQA Exemption This action is not subject to review under the California Environmental Quaity Act E Q ). ORDINANCE: INTRODUCTION FINAL ADOPTION Li STAFF RECOMMENDATION: Approve the resolution auori i t ing the City Manager to enter into a new agreement between the City of National City ("City") and ARTS A Reason to Survive ("ARTS') for the maintenance and operation of the Arts Center located at 200 East 1 to Street in National City for a 36 month period from January 1, 2022 to December 31 2024. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: 1. Staff Report 2. Maintenance & Operating Agreement 3. Certificate of Insurance 4. Resolution 416 of 483 The following page(s) contain the backup material for Agenda Item: Resolution of the City Council of the City of National City, California adopting City Council Policy 805 entitled "Naming of City Assets and Streets." (City Manager) Please scroll down to view the backup material. 417 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Resolution of the City Council of the City of National City adopting City Council Policy 805 entitled "Naming of City Assets and Streets." PREPARED BY: Tony Winney, Assistant City Manager PHONE: (619) 33336-4240 EXPLANATION: See attached Exhibit A. DEPARTMENT: City Manager's Office APPROVED BY: FINANCIAL STATEMENT: ACCOUNT NO. o fiscal impact. ENVIRONMENTAL REVIEW: N/A ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Adopt the Resolution. BOARD I COMMISSION RECOMMENDATION: N/A ATTACHMENTS: Attachment A — Explanation Attachment B — Proposed City Council Policy 805 Attachment C — Resolution Attachment D - City Administrative Manual Policy 10.01 418 of 483 Discussion on City Council Policy 805 entitled "NAMING OF CITY ASSETS AND STREETS" Exhibit A The City currently does not have a formal policy regarding the naming or renaming of City assets or streets. Assets include parks and facilities such as athletic fields. Staff has prepared a draft policy for discussion which is outlined below. In development of this policy, staff researched similar policies in surrounding cities, and other cities within California. There was a great deal of variety between policies, and many cities had no formal policies in place. Staff drew upon common elements of each and designed a policy which would provide a clear process going forward for future requests for naming of assets such as facilities and parks and the renaming of streets, which would also help ensure transparency and allow for public participation in the process. Background On April 1, 2008, the City Council discussed a report the issue of establishing criteria for a policy regarding the renaming of City facilities, park and amenities. After discussion, no formal action was taken by the City Council. Staff has included a copy of the agenda report from 2008 as a point of reference as Attachment D, which outlines prior buildings that were named or renamed by the City Council in honor of various individuals. As the prior report outlined, over the years City Council has initiated and received requests to name new and existing City facilities in honor of individuals who have made significant contributions to community; however, those requests were granted without a formal policy in place. Examples of facilities that were named or renamed after individuals include the George Waters Nutrition Center, the Manual Portillo Casa de Salud Youth Center, Martin Luther King Community Center, and Junior Robles Field. At the November 2, 2021 City Council meeting, City Council reviewed a preliminary draft of the a new City Council Policy 805. City Council provided their feedback on the preferred appointment process from a list of four options. The policy draft now includes creation of a "City Naming Committee" composed of the Mayor or his/her designee, the Chair of the Parks, Recreation and Senior Citizen Advisory Board or his/her designee, and a community representative as designated by the City Manager. The Committee would also have support from designated City staff, as needed for technical assistance. Summary of Policy Recommendations The draft policy states the City Council would consider the merit of the naming/renaming request and would have final decision making authority. The policy would discourage the changing of existing street names that have existing homes or businesses using the street name in their address, except under extraordinary circumstances with a super majority vote of the City Council. No asset or street would be named after a seated elected or appointed official or current City employee. The asset may be named after any group, individual or family, living or deceased, that has made a significant and substantial contributions of a service, cultural or historic nature to the City, as determined by the City Council. For a full list of criteria, see Section C of the policy. Summary of Process 1. Requests for naming and/or changing the name of a City Asset or renaming an existing City street may be proposed by the Mayor or a City Council member and 419 of 483 submitted to the City Manager's Office in writing. If the proposed Asset is in recognition of a person or organization, the Mayor or City Council member is required to provide clear evidence that the person or organization to be honored has made a significant and lasting contribution to the betterment of the City of National City. 2. Upon receipt of the application, the City Manager or his/her designee shall review the request for compliance with this City Council Policy. If the request is deemed consistent with the City Council Policy by the City Manager, the City Manager or his/her designee shall place the request on a future City Council agenda for review and consideration. 3. The City Council shall then consider the merit of the request and determine if extended public outreach is necessary. If the City Council supports the request, the Mayor will appoint a City Naming Committee for a limited term to further discuss the request. The City Naming Committee would be composed of the Mayor or his/her designee, the Chair of the Parks, Recreation and Senior Citizen Advisory Board or his/her designee, and a community representative as designated by the City Manager. The City Council could also choose to include the Chair or their designee from a secondary City Board or Commission, if their expertise was deemed applicable. The Committee would also have support from designated City staff, as needed for technical assistance. The City Naming Committee will be charged with soliciting feedback from the public and local stakeholder groups in the community to determine whether there is support to name/rename the Asset or Street, and propose alternative naming options when appropriate. 4. Following that review, the City Manager or his/her designee shall place the proposed Asset naming/renaming item on the City Council agenda within a maximum of 90 days of the initial City Naming Committee appointments. The City Naming Committee will present their recommendations for formal review and consideration by the City Council. If the request is denied by the City Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. The full draft of City Council Policy 805 is attached. Staff recommends adoption of a resolution adopting City Council Policy 805 entitled "Naming of City Assets and Streets." 420 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: NAMING OF CITY ASSETS AND STREETS POLICY #805 ADOPTED: NOVEMBER 2, 2021 AMENDED OR REVISED: N/A PURPOSE The purpose of this policy is to establish the process and guidelines for naming or renaming of City assets or existing streets. This policy outlines the criteria, conditions, and procedures that govern naming and renaming of City Assets in order to maintain their integrity, to encourage philanthropic giving while acknowledging public investments, and to safeguard against unwanted commercialization of City Assets. DEFINITIONS City Assets refer to parks, buildings, or recreational facilities, including sports fields. POLICY A. General Guidelines 1. The City Council shall have the final authority to name and rename all City Facilities, and rename existing streets. 2. It is the intent of this policy to discourage the changing of existing street names that have existing homes or businesses using the street name in their address, except under extraordinary circumstances with a super majority vote of the City Council. 3. No Asset or Street shall be named after a seated elected or appointed official or current City employee. B. Qualifications for Naming of City Assets 1. Qualifying criteria include the following: a. City controlled Assets may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural or historic nature to the City of National City, as determined by the City Council. Said contributions do not have to be financial in nature; they may include extensive service and/or support to the City or the community in general. b. When determining whether to rename an Asset, the party making the determination shall consider all factors they deem relevant, including whether some or all of the following accurately describe the person or organization for whom the Asset is proposed to be renamed: i. The person or organization made lasting and significant contributions to the protection of natural or cultural resources of the City of National City; or 421 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: NAMING OF CITY ASSETS AND STREETS POLICY #805 ADOPTED: NOVEMBER 2, 2021 AMENDED OR REVISED: N/A ii. The person or organization made substantial contributions to the betterment of a specific Asset consistent with the established standards for the Facility; or iii. The person or organization made substantial contributions to the advancement of recreational opportunities with the City of National City; or iv. The person or organization had a positive impact on the lives of National City's residents; or v. The person or organization volunteered for ten (10) or more years of service to the community; or vi. The person or organization provided significant financial support towards the purchase or construction of the City Asset proposing to be name/renamed. Significant shall be defined as contributing 50% or more towards the total land purchase or construction costs of the Asset. vii. The City Council, in its sole discretion, may remove or change the name of any Asset at any time, unless contractually obligated otherwise. C. Asset and Street Naming/Renaming Criteria 1. Renaming of Existing City Streets a. City street names and corresponding address numbers are currently selected by City Engineering and Planning staff, as outlined in Administrative Policy Manual Policy 10.01. b. If an existing street name is proposed to be renamed, the process shall adhere to this City Council Policy. c. Names for streets shall be unique and distinct. Similar sounding or duplicate street names shall not be considered. d. Street names shall be selected to either recognize natural features related to the National City community or to recognize a person or organization that have made a lasting and significant contribution to the betterment of the City of National City. e. Discriminatory or derogatory names shall not be allowed. f. For the purposes of this policy, the changing of street names that have existing homes or businesses using the street name in their address shall be discouraged, except under extraordinary circumstances with a super majority of City Council. 422 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: NAMING OF CITY ASSETS AND STREETS POLICY #805 ADOPTED: NOVEMBER 2, 2021 AMENDED OR REVISED: N/A 2. City Assets a. For purposes of this Subsection C.2, City assets refer to parks, buildings, or recreational facilities, including sports fields. b. City Asset names shall be selected to either recognize natural features related to the National City community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of National City. c. Areas within City facilities that may be named separately from the main building include points of entry; rooms / patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, or park. D. Naming Procedure for City Assets and Renaming of Existing Streets 1. Requests for naming and/or changing the name of a City Asset or renaming an existing City street may be proposed by the Mayor or a City Council member and submitted to the City Manager's Office in writing. If the proposed Asset is in recognition of a person or organization, the Mayor or City Council member is required to provide clear evidence that the person or organization to be honored has made a significant and lasting contribution to the betterment of the City of National City. 2. Upon receipt of the application, the City Manager or his/her designee shall review the request for compliance with this City Council Policy. If the request is deemed consistent with the City Council Policy by the City Manager, the City Manager or his/her designee shall place the request on a future City Council agenda for review and consideration. 3. The City Council shall then consider the merit of the request and determine if extended public outreach is necessary. If the City Council supports the request, the Mayor will appoint a City Naming Committee for a limited term to further discuss the request. The City Naming Committee would be composed of the Mayor or his/her designee, the Chair of the Parks, Recreation and Senior Citizen Advisory Board or his/her designee, and a community representative as designated by the City Manager. The City Council could also choose to include the Chair or his/her designee from a secondary City Board or Commission, if their expertise was deemed applicable. The Committee would also have support from designated City staff, as needed for 423 of 483 CITY COUNCIL POLICY CITY OF NATIONAL CITY TITLE: NAMING OF CITY ASSETS AND STREETS POLICY #805 ADOPTED: NOVEMBER 2, 2021 AMENDED OR REVISED: N/A technical assistance. The City Naming Committee will be charged with soliciting feedback from the public and local stakeholder groups in the community to determine whether there is support to name/rename the Asset or Street, and propose alternative naming options when appropriate. 4. Following that review, the City Manager or his/her designee shall place the proposed Asset naming/renaming item on the City Council agenda within a maximum of 90 days of the initial City Naming Committee appointments. The City Naming Committee will present their recommendations for formal review and consideration by the City Council. If the request is denied by the City Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. Related Policy References City Administrative Manual Policy 10.01 Prior Policy Amendments None. 424 of 483 Check One: New Q Update Del TITLE' City Administrative Manual SUBJECT' Street Addresses VOLUME NO. PAGE NO.1 of 2 INSTRUCTION NO. 10.01 CITY MANAGER APPROVAL EFFECTIVEREVISION DATE' 4/15/87 DATE. N/A PURPOSE/BACKGROUND: To clearly identify procedures to be followed when issuing street addresses. POLICY: A single policy procedure for assigning street names and addresses for subdivision lot splits and meters shall be adhered to by all DSG Departments. RESPONSIBILITY: It is the responsibility of all DSG personnel to insure that this policy is adhered to. PROCEDURES: Street Names: At the time a tentative map for a subdivision or lot split is forwarded to the various departments for review and comments the Building/Safety Department will assign street names based on the following: 1. Assign street names where possible utilizing names in the general area. 2. Assigning of street names will be coordinated with the Fire and Police Departments prior to forwarding a recommendation to the Planning Department. 3. Assigning of street names that will not be in conflict with existing streets. 4. Recommend the street names? as enclosed with the comments and/or as depicted on the map be made a condition of the approval by the Planning Commission at the time of approval. Building Addresses: The Building/Safety Department will assign building addresses at the time construction plans are submitted for plan check. Street addresses shall be located as set forth in the Uniform Building Code and Uniform Fire Code as adopted by the City. 425 of 483 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at a new restaurant (KeBURROS) located at 1539 East Plaza Blvd. (Applicant: Borderless Kitchens) (Case File 2021-16 CUP) (Planning) Please scroll down to view the backup material. 426 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: (December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit for beer and wine sales at a new restaurant (KeBURROS) located at 1539 East Plaza Blvd. (Applicant: Borderless Kitchens) (Case File 2021-16 CUP) PREPARED BY: Martin Reeder, AICP PHONE: 619-336-4313 DEPARTMENT: Communi APPROVED BY: Director of Communi evelopment evelopment EXPLANATION: The applicant is requesting to sell beer and wine sales in conjunction with food sales at a proposed 1,000 square -foot restaurant (KeBURROS) for on -site consumption only (ABC Type 41). The proposed operation hours are 7:00 a.m. to midnight daily. There will be indoor seating for 42 and outside patio seating for 10. The Planning Commission conducted a public hearing on November 15, 2021. Commissioners asked questions regarding the business operations and hours of operation. The Commission voted to recommend approval of the request based on the attached findings and recommended Conditions of Approval. The attached Planning Commission staff report describes the proposal in detail. FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission recommended approval of the Conditional Use Permit. Ayes: Roman, Sanchez, Sendt, Valenzuela, Yamane Noes:DeLa Paz, Natividad ATTACHMENTS: 1. Overhead 2. Planning Commission Staff Report Resolution No. 2021-11 4. Reduced Plansl 427 of 483 2021-16 CUP —1539 East 81" Street — Overhead ATTACHMENT 1 1 428 of 483 Title: CALIFORNIA N A►TI O NAL r Ore lNCORPORATEO - COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 6 November 15, 2021 PUBLIC HEARING — CONDITIONAL USE PERMIT FOR BEER AND WINE SALES AT A NEW RESTAURANT (KEBURROS) LOCATED AT 1539 EAST 8TH STREET. Case File No.: 2021-16 CUP Location: Northwest corner of East 8th Street and Palm Avenue Assessor's Parcel Nos.: 557-102-19 Staff report by: Martin Reeder, AICP — Principal Planner Applicant: Borderless Kitchens LLC Zoning designation: MXC-2 (Major Mixed -Use Corridor) Adjacent use and zoning: North: Office use with residential beyond / MXC-2 and RS-2 (Small Lot Residential) respectively East: Gas station across Palm Avenue / MXC-2 South: Vacant property across East 8th Street / MXC-2 West: Commercial use / MXC-2 Environmental review: Not a project per California Environmental Quality Act (CEQA) as defined in Section 15378 Staff recommendation: Approve ATTACHMENT 2 2 429 of 483 Planning Commission Meeting of November 15, 2021 Page 2 Staff Recommendation Staff recommends approval of the request for beer and wine sales, subject to the attached recommended conditions. The sale of beer and wine is a conditionally - allowed use in the Major Mixed -Use Corridor (MXC-2) zone and would be accessory to food sales at the restaurant. Executive Summary The property has historically been used as a restaurant and has recently changed hands. The new tenant (KeBURROS) proposes to sell beer and wine, in conjunction with food sales, from 7:00 a.m. to midnight daily. KeBURROS operates over 20 restaurants throughout Mexico. This will be the first location in the U.S. Site Characteristics The project site is a small commercial pad building located on the northwest corner of East 8th Street and Palm Avenue. The property is approximately 12,240 square feet in size. The building is 2,400 square feet in size. There is also a nine - space parking lot on the site, along with a trash enclosure located in the northeast corner. There is an approximately 18 feet square concrete patio area east of the building. The area is mostly commercial in nature, with some residences located to the north separated by a significant grade differential and an office building in between. The property is in census tract 118.02, which includes the area from East 8th Street north to the City border, and between Highland Avenue and Palm Avenue. The attached census tract map shows the location of the subject tract (Attachment 6). Proposed Use The applicant is proposing to sell beer and wine in conjunction with on -site food sales in the 2,400 square -foot restaurant (ABC Type 41 license). Proposed hours of operation are 7:00 a.m. to midnight daily. There will be seating for 57 patrons inside the building and 10 patrons outside on the patio. No live entertainment is proposed. Analysis Section 18.30.050 of the Land Use Code allows for on -site alcohol sales with an approved Conditional Use Permit (CUP). Additional requirements for alcohol CUPs include expanded notification, a community meeting, and distance requirements. 3 430 of 483 Planning Commission Meeting of November 15, 2021 Page 3 Mailing — All property owners and occupants within a distance of 660 feet are required to be notified of a public hearing for alcohol -related CUP applications. Notice of this public hearing was sent to 508 occupants and owners. Community Meeting — Pursuant to Section 18.30.050 (C) of the National City Zoning Code, a community meeting was held Tuesday, September 21, 2021 at 5:30 p.m. at the subject restaurant. The meeting advertisement is attached (Attachment 8); there were no attendees. The applicant stated that the same occupants that were notified of the Planning Commission meeting were notified of the community meeting. Distance Requirements — Chapter 18.030.050 (D) of the National City Zoning Code requires a 660-foot distance from any public school; there are no schools within 660 feet of the site. In addition, restaurants with greater than 30% of their area devoted to seating are exempt from this distance requirement. The property in question has approximately half of its floor area devoted to seating. Alcohol Sales Concentration/Location Per the California Department of Alcoholic Beverage Control (ABC), there are currently two on -site sale licenses in census tract 118.02 where a maximum of eight are recommended, meaning that the census tract is not considered by ABC to be over -saturated with regard to alcohol sales outlets. For reference, the outlets are: Name Address License Type* CUP Mariscos El Tiburon 543 Highland Ave 41 Y Cabo's Tacos & Beer 831 East 8th St 40 N * Type 40 - On -Sale Beer * Type 41 - On -Sale Beer and Wine Police Department (PD) The ABC Risk Assessment provided by PD allocated a total of nine points, which places it in the Low Risk category. Low risk is considered 12 points or less. PD comments are included as Attachment 7. The applicant is proposing alcohol sales of 7:00 a.m. to midnight daily. The Police Department rates businesses where the sale of alcohol occurs after 11:00 p.m. as a "three" (on a scale of 1 to 3) on their rating system, which usually indicates a higher risk. However, because of a 4 431 of 483 Planning Commission Meeting of November 15, 2021 Page 4 low crime rate and mostly commercial nature of the property, the overall points are much lower than normally seen. Institute for Public Strategies No comments were received from IPS as of the writing of this report, although they usually recommend at least the need for Responsible Beverage Sales and Service (RBSS) training for all staff. This is a standard condition of approval and is included with this report. Findings for Approval The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. The use is allowable within the MXC-2 zone pursuant to a CUP and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. Alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. There is no Specific Plan in the area. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. No expansion of the building is proposed. The proposal involves an existing commercial space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. 5 432 of 483 Planning Commission Meeting of November 15, 2021 Page 5 The proposed alcohol sales would be incidental to the primary use of food sales. A restaurant existed on the site previously. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed use will be subject to conditions that limit the sale of beer and wine as well as the hours that it will be available. Beer and wine will only be available with the sale of food. In addition, all staff members serving alcohol are required to receive RBSS training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). The project is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted in the MXC-2 zone. The following two findings are also included with alcohol CUPs: 7. The proposed use is deemed essential and desirable to the public convenience or necessity. Alcohol sales will contribute to the viability of the restaurant, an allowed use in the MXC-2 zone. 8. Based on findings 1 through 7 above, public convenience and necessity will be served by a proposed use of the property for the on -site sales of alcoholic beverages pursuant to law. Findings for Denial Due to there being other on -sale sites in the area, there are also findings for denial as follows: 1. The proposed use is not deemed essential to the public necessity, as there are already two other outlets in the same census tract that serve alcohol. 6 433 of 483 Planning Commission Meeting of November 15, 2021 Page 6 2. Based on the above finding, public convenience and necessity will not be served by a proposed use of the property for the retail sale of alcoholic beverages pursuant to law. Conditions of Approval Standard Conditions of Approval have been included with this permit as well as conditions specific to on -site alcohol sales per Council Policy 707 (hours of operation, employee training, and accessory sales, etc.). Summary The proposed use is consistent with the General Plan due to alcohol sales for on - site consumption being a conditionally -allowed use in the MXC-2 zone. The proposed use would be incidental to the proposed restaurant use in a commercial area. The addition of on -site beer and wine sales is not expected to increase the demand for parking, other services on the property, or have any significant effects on the area. The census tract in which the restaurant is located is not considered to be over -concentrated with regard to on -sale alcohol licenses, and beer and wine will only be available with the sale of food. Options 1. Approve 2021-16 CUP subject to the conditions listed within, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2021-16 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date in order to obtain additional information. 7 434 of 483 Planning Commission Meeting of November 15, 2021 Page 7 Attachments 1. Recommended Findings 2. Recommended Conditions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2021-16 CUP, dated 9/29/2021) 5. Public Hearing Notice (Sent to 508 property owners & occupants) 6. Census Tract & Police Beat Maps 7. PD comments 8. Community Meeting Advertisement 9. Resolutions MARTIN REEDER, AICP Principal Planner ARMANDO VERGARA Director of Community Development 8 435 of 483 RECOMMENDED FINDINGS FOR APPROVAL 2021-16 CUP — KeBURROS 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is permitted within the MXC-2 zone pursuant to a CUP and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. There is no Specific Plan in the area. In addition, a restaurant use is consistent with the MXC-2 land use designation contained in the Land Use and Community Character element of the General Plan. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion of the building is proposed. The proposal involves an existing commercial space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed alcohol sales and live entertainment would be accessory to the primary use of food sales, and because a restaurant existed on the site previously. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that limit the sale of beer and wine as well as the hours that it will be available. Beer and wine will only be available with the sale of food. In addition, all staff members serving alcohol are required to receive Responsible Beverage Sales and Service (RBSS) training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted in the MXC-2 zone. 9 436 of 483 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because alcohol sales will contribute to the viability of the restaurant, an allowed use in the MXC-2 zone. RECOMMENDED FINDINGS FOR DENIAL 2021-16 CUP — KeBURROS 1. The proposed use is not deemed essential to the public necessity, as there are already two other outlets in the same census tract that serve alcohol. 2. Based on the above finding, public convenience and necessity will not be served by a proposed use of the property for the retail sale of alcoholic beverages pursuant to law. 10 437 of 483 RECOMMENDED CONDITIONS OF APPROVAL 2021-16 CUP — KeBURROS General 1. This Conditional Use Permit authorizes the sale of beer and wine for on -site consumption at a proposed restaurant (KeBURROS) located at 1539 East 8t" Street. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2021-16 CUP, dated 9/29/2021. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void at such time as there is no longer a Type 41 California Department of Alcoholic Beverage Control license associated with the property. 4. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 5. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 6. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 7. No alcohol sales are permitted until the applicant has been issued a Type 41 license from the California Department of Alcoholic Beverage Control. 8. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must 11 438 of 483 be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 9. The sale of alcoholic beverages shall only be permitted between the hours of 7:00 a.m. and midnight daily. 10.The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 11.Alcohol shall be available only in conjunction with the purchase of food. 12. Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 13. No live entertainment shall be permitted without modification of this CUP. 14. The operator of the business shall maintain an active business license and ensure that the business license is renewed annually. 15. A non-combustible cover shall be provided, subject to any required building permits, for the trash enclosure. Police 16. The permittee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, serving, and consumption of alcoholic beverages. 12 439 of 483 \.\ CALIFORNIA .-ems NAT .ONAL, 0try McorteORpTLO COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT FOR BEER AND WINE SALES AT A NEW RESTAURANT (KEBURROS) LOCATED AT 1539 EAST 8TH STREET. CASE FILE NO.: 2021-16 CUP The National City Planning Commission will hold a public hearing at their regular online meeting after the hour of 6:00 p.m. Monday, November 1, 2021 on the proposed request. The meeting will be LIVE WEBCAST from the City Council Chamber, 1243 National City Boulevard, National City, California. (Applicant: Borderless Kitchens LLC) Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Council Chambers is closed to the public. Anyone interested in this public hearing may observe it on the City's website at http://nationalcityca.new.swagit.com/views/33. The applicant is proposing to sell beer and wine in conjunction with on -site food sales in the 2,400 square -foot restaurant (ABC Type 41). Proposed operation hours are 7:00 a.m. to midnight daily. There will be seating for 50 inside and 10 outside. Members of the public are invited to comment. Written comments should be received on or before 4:00 p.m., November 1, 2021 by the Planning Division, who can be contacted at 619-336-4310 or planning©nationalcityca.gov. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DIVISION ARMANDO VERGARA Director of Community Development 13 440 of 483 216 1 06.01 August 25, 2014 CensusTracts 2010 Naw, Ijsse San Lion 125.02 118.02 116.01 14 EI thyor, 124.02 7-7 '120.02 120.03 121.02 123.03 123.4E-0- 32.04 ScP. syyreaw tear Courtly Pm 1:45,467 0 0.375 0.75 1 0 0.5 1 :31.15 1 „32.09- 32.07, Fred H Pars Glen4bbey 134.12 1:34.21 1.5 mi 2 km Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaser NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, Mapmylndia, OpenStreetMap contributors, and the G IS User Community 441 of 483 71 ice` p' :�J L L F_ n $ almas Ll 1 or. - CoprigntOand(P)1989 2006 M�crgsoft Corporytif}tandlor its»upp;leers All righisresere tliP iens©1990 2005 instal IS hiel di Software Corn ration All right s•rese nred. Cejlain mapping and dyection:data © 200�NAh1EQ. All rights reserved.. N,AITEQ and NAVTEQ:ON 60ARD.are trademar4som NAVTEQ.i© 2005 Tele Atlas Norh America. Inc. All rishto reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas; Inc. 1��(1 r -- Source: Microsoft Mappoint NCPD CAU, 4/18/07 City of National City Beat 21 15 442 of 483 DATE: NATIONAL CITY POLICE DEPARTMENT ALCOHOL BEVERAGE CONTROL RISK ASSESSMENT BUSINESS NAME: ADDRESS: OWNER NAME: OWNER ADDRESS: DOB: (add additional owners on page 2) I. Type of Business Restaurant (1 pt) Market (2 pts) Bar/Night Club (3 pts) Tasting Room (1 pt) II. Hours of Operation Daytime hours (1 pt) Close by 1 1pm (2 pts) Close after 1 1pm (3 pts) III. Entertainment Music (1 pt) Live Music (2 pts) Dancing/Live Music (3 pts) No Entertainment (0 pts) IV. Crime Rate Low (1 pt) Medium (2 pts) High (3 pts) V. Alcohol Businesses per Census Tract Below (1 pt) Average (2 pts) Above (3 pts) Revised: 8/16 16 443 of 483 National City Police Department ABC Risk Assessment VI. Calls for Service at Location (for previous 6 months) Below (1 pt) Average (2 pts) Above (3 pts) VII. Proximity Assessment (1/4 mile radius of location) Mostly commercial businesses (1 pt) Some businesses, some residential (2 pts) Mostly residential (3 pts) VIII. Owner(s) records check No criminal incidents (0 pts) Minor criminal incidents (2 pts) Multiple/Major criminal incidents (3 pts) OWNER NAME: DOB: OWNER ADDRESS: Low Risk ( 12pts or less) Medium Risk (13— 1 8pts) High Risk (19 — 24pts) Total Points OWNER NAME: DOB: OWNER ADDRESS: Recommendation: Completed by: Revised: 8/16 Badge ID: 17 444 of 483 Notice of Public Meeting Applicant: .KeBURROS Restaurant Project Request: Request to add beer and wine, type 41, for on - site consumption within a new 2,400 S.F. proposed restaurant. This is a new franchise in US and currently has over 20 restaurants operating throughout Mexico. The hours of operation will be from 7am-Midnight daily with 50 indoor seats and 10 seats on patio. Property Address: 1539 East 8th Street., National City, CA 91950. Applicant will conduct a presentation at the above location, concerning the above request. You are invited to attend and provide comment. PLACE: KeBURROS Restaurant Site 1539 East 8th Street National City, CA 91950 DATE: Tuesday, September 21, 2021 TIME: 5:30PM-7:OOPM For information regarding this project contact: Sherrie Olson — 909-519-1816 18 445 of 483 RESOLUTION NO. 2021-11 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT FOR BEER AND WINE SALES AT A NEW RESTAURANT (KEBURROS) LOCATED AT 1539 EAST 8T" STREET. CASE FILE NO. 2021-16 CUP APN: 557-102-19 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit for beer and wine sales at a new restaurant (KeBURROS) located at 1539 East 8th Street at a duly advertised public hearing held on August 16, 2021, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2021-16 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on November 15, 2021, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because the use is permitted within the MXC-2 zone pursuant to a CUP and the proposed use meets the required guidelines in the Land Use Code for alcohol sales, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because alcohol sales are permitted, subject to a CUP, by the Land Use Code, which is consistent with the General Plan. There is no Specific Plan in the area. In addition, a restaurant use is consistent with the MXC-2 land use designation contained in the Land Use and Community Character element of the General Plan. ATTACHMENT 3 19 446 of 483 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion of the building is proposed. The proposal involves an existing commercial space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the proposed alcohol sales and live entertainment would be accessory to the primary use of food sales, and because a restaurant existed on the site previously. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that limit the sale of beer and wine as well as the hours that it will be available. Beer and wine will only be available with the sale of food. In addition, all staff members serving alcohol are required to receive Responsible Beverage Sales and Service (RBSS) training. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and is not considered a project under CEQA, as no development is proposed. In addition, the proposed use is similar to other commercial uses in the area, which are permitted in the MXC-2 zone. 7. The proposed use is deemed essential and desirable to the public convenience or necessity, because alcohol sales will contribute to the viability of the restaurant, an allowed use in the MXC-2 zone. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes the sale of beer and wine for on -site consumption at a proposed restaurant (KeBURROS) located at 1539 East 8th Street. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2021-16 CUP, dated 9/29/2021. 20 447 of 483 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void at such time as there is no longer a Type 41 California Department of Alcoholic Beverage Control license associated with the property. 4. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 5. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 6. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Planning 7. No alcohol sales are permitted until the applicant has been issued a Type 41 license from the California Department of Alcoholic Beverage Control. 8. All sellers and servers of alcohol shall receive Responsible Beverage Service and Sales (RBSS) training, including all owners, and managers. The RBSS training must be certified by the Department of Alcoholic Beverage Control (ABC). Proof of completion of an approved RBSS program must be provided prior to issuance of a city business license. As part of the RBSS training, the permittee shall make available a domestic violence training session as provided by the Institute of Public Strategies. 9. The sale of alcoholic beverages shall only be permitted between the hours of 7:00 a.m. and midnight daily. 10. The sale of alcohol shall not exceed the sale of food. With the annual renewal of the City business license, the business proprietor shall submit a statement clearly indicating total alcoholic beverage sales and total food sales. Said statement shall be 21 448 of 483 subject to audit and verification by employees of the City, who are authorized to examine, audit and inspect such books and records of the license, as may be necessary in their judgment to verify that the sale of alcohol does not exceed the sale of food. All information obtained by an investigation of records shall remain confidential. 11.Alcohol shall be available only in conjunction with the purchase of food. 12 Permittee shall post signs in the patio dining area, including all exits to outdoor seating areas, indicating that alcoholic beverages must be consumed inside the restaurant or patio area and may not be taken off -premises. 13. No live entertainment shall be permitted without modification of this CUP. 14. The operator of the business shall maintain an active business license and ensure that the business license is renewed annually. 15. A non-combustible cover shall be provided, subject to any required building permits, for the trash enclosure. Police 16. The permittee shall comply with all regulatory provisions of the Business and Professions Code that pertain to the sale, serving, and consumption of alcoholic beverages. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. 22 449 of 483 CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of November 15, 2021, by the following vote: AYES: Sendt, Yamane, Roman, Sanchez, Valenzuela NAYS: Natividad, Dela Paz ABSENT: None. ABSTAIN: None. CHAIRPERSON 23 450 of 483 NEW • • Exhibit A PROPOSED TENENT IMPROVEMENT FOR Case File No.: 202t-I6CUP QASA HOLrH Date: 9/29/2021 1539E STH STREET, NATIONAL GIN , GA • 0 PROPERTY LINE g 011, i 7'-0 y '�• RADIUS SPRINKLER HEAD (T1'P• eX I eiws) 10{~BELOW ( PVC PIPE �7 CERuwT GROUNDOVER (Drnsontt►anum ar Dslospenna) S f AREA OF BANK TO BE COVER® W/ EROSION CON1ROL FABRIC PER OW STANDARDS J � • ORAGE *KITCHEN =377 SF\ OLF = 200 RESTORANT=3505F) OCCUPANCY - A-2 OLF = 15 OL = 24 �• • • a• •,. • se S EXISTING BUILDING 2400 5F. MARKET=1340SF OCCUPANCY -M OLF = 30 OL=46 or it t 0' T0 A RETAINWAIL d �8•-op (TvP.) 0 N 135,0' PROPERTY LINE _.�. , . .r.... . e e,c/r Vol • f0 • • • • . GRASS SAW:LOW • • • • • • •• i t r 0' r SITTING AREA IO-SEATS MAX. • • • • • •• • • GRASS we..all�� • • • • • • A • ATTACHMENT 4 • 246-0" G?c/ . 7 /Afar PARKING LOT 1 L.. 1 LisIGRASs3) (GRASS) J • • • • • • i • ER O • • • • • • • • • • • • <1=3 • �uarr Pat MP • • • • • • • • • • • • • TRASH ENCLOSURE C&) TRASH BIN C&) AnNe 0 S I Otartate 1T>Sy • 24 . KeBURROS RESTAURANT 1539 East 8th Street, National City, CA 91950 e � El d # .' . '• I ' RESTROOM 0 21 20 53 Wi 20 30 se E I 0 RE3TR �M 3 �❑CI o ❑ El W * ® �~ � a1 Ci C MER KITCHEN ENVW.E SEATING FLOOR PLAN KEY LEGEND Ll InteriM Elevation 2,400 S.F. Inside Seats -57 Patio Seats -10 A.0 25 452 of 483 The following page(s) contain the backup material for Agenda Item: Notice of Decision — Planning Commission approval of a Conditional Use Permit modification for the former South Bay Community Church located at 2400 Euclid Avenue to add a transitional housing facility. (Applicant: San Diego Rescue Mission) (Case File 2021-13 CUP) (Planning) Please scroll down to view the backup material. 453 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Notice of Decision — Planning Commission approval of a Conditional Use Permit modification for the former South Bay Community Church located at 2400 Euclid Avenue to add a transitional housing facility. (Applicant: San Diego Rescue Mission) (Case File 2021-13 CUP) PREPARED BY: Martin Reeder, AICP PHONE: 619-336-4313 EXPLANATION: This proposal is for a 160-bed transitional housing facility for homeless individuals in a former church building. The facility will offer housing and services for up to 30 days at a time. No expansion of the existing buildings is proposed. The proposed use is consistent with the Housing Element of the General Plan, in that transitional housing is a permitted use in the RS-3 zone and the proposed use meets the required guidelines in the Land Use Code for such use. The homeless population is identified as a special needs group within the City, a fact that has been exacerbated by the current affordable housing crisis. Potential concerns related to the use (e.g. security, litter/loitering, operations management) are covered by conditions of approval to the extent possible. The Planning Commission conducted a public hearing on November 15, 2021. Commissioners asked questions regarding the business operations, security, and jobs. 14 community members provided comment. The Commission voted to recommend approval of the request based on the attached findings and recommended Conditions of Approval. DEPARTMENT: Communi APPROVED BY: Director of Communit elopment The attached Planning Commission staff report describes the proposal in detail. elopment FINANCIAL STATEMENT: ACCOUNT NO. ENVIRONMENTAL REVIEW: Not a project per California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: APPROVED: APPROVED: Finance MIS STAFF RECOMMENDATION: 'Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision be filed. BOARD / COMMISSION RECOMMENDATION: The Planning Commission recommended approval of the Conditional Use Permit. Ayes: Roman, DeLa Paz, Natividad, Sendt, Valenzuela, Yamane Noes:SancheZ ATTACHMENTS: 1. Overhead 3. Resolution No. 2021-12 2. Planning Commission Staff Report 4. Reduced Plans 454 of 4831 2021-13 CUP — San Diego Rescue Mission (2400 Euclid Avenue) — Overhead Atfa?e,For Jesus EhnOsticn Fellov,rship 1%18,01 CiV Fire [ ep tpient Station : 1 ATTACHMENT 1 455 of 483 Title: CALIFORNIA A►TI O NAL r CIS' 'Ir , lNCORPORATEO - COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 PLANNING COMMISSION STAFF REPORT Item no. 7 November 15, 2021 PUBLIC HEARING — CONDITIONAL USE PERMIT MODIFICATION FOR THE FORMER SOUTH BAY COMMUNITY CHURCH LOCATED AT 2400 EUCLID AVENUE TO ADD A TRANSITIONAL HOUSING FACILITY. Case File No.: 2021-13 CUP Location: West side of Euclid Avenue, south of East 24th Street Assessor's Parcel Nos.: 563-070-07 Staff report by: Martin Reeder, AICP — Principal Planner Applicant: San Diego Rescue Mission Zoning designation: RS-3 (Low -Medium Density Multi -Unit Residential) Adjacent use and zoning: North: Residential use / RS-2 (Small Lot Residential) East: Residential use across Euclid Avenue / County of San Diego South: Residential use / County of San Diego West: Residential use / RS-2 Environmental review: Categorical Exemption — Class 1, Section 15301 (Existing Facilities) and Class 32, Section 15332 (In -Fill Development Projects) Staff recommendation: Approve ATTACHMENT 2 2 456 of 483 Planning Commission Meeting of November 15, 2021 Page 2 Staff Recommendation Staff recommends approval of the request for the transitional housing facility. Transitional housing is a permitted use in the residential zones and consistent with the Conditional Use Permit (CUP) modification process for the existing church, which is being replaced. Executive Summary This CUP application is for a 160-bed transitional housing facility for homeless individuals in a former church building. The facility will offer housing and services for up to 30 days at a time. No expansion of the existing buildings is proposed as part of this request. History The property was developed as a church with an education component (private preparatory school). A CUP was granted in 1990 (CUP-1988-20), along with a Zone Variance for increased wall and sign height. The school closed as a result of the COVID-19 pandemic. The church continues to function, although operations would cease if the subject CUP is approved, in which case San Diego Rescue Mission would purchase the property for use as their transitional housing center. Site Characteristics The subject property is 7.65 acres in size and located adjacent to the community of Lincoln Acres in the County of San Diego. The site is largely vacant, but is developed with a former church and a "Watchman's Residence", totaling approximately 22,305 square feet. There is a large parking lot (approximately 129 spaces currently) adjacent to the buildings and a concrete drainage traversing the southern boundary of the property. The area is mostly residential in nature, with residences located in all directions. The property is separated by grade (lower) from the residences to the west and south, as well as partially to the north. The residential area to the east is approximately 80 feet away across Euclid Avenue and slopes upwards to the east. Proposed Use The applicant (San Diego Rescue Mission) is proposing to convert the main church building into a 160-bed transitional housing facility and "Navigation Center", catering to homeless individuals. Services will be offered to men, 3 457 of 483 Planning Commission Meeting of November 15, 2021 Page 3 women, and families. Housing will be a short term stay of 30 days and operate 24/7. Extensions beyond 30 days will be on a case -by -case basis. There will be a day center component for guests of the Navigation Center, including basic services such as cell phone charging, a computer lab, and a place to make phone calls. Housing will provide showers, meals, and laundry services. Case management services are also proposed. Case management services would include regular meetings with an Advocate (case manager) with a solution focused approach. People coming to the Navigation Center will meet with an Advocate within two business days of arriving. They will draft an action plan and meet as often as needed to move forward with the plan, but no less than once per week. Due to the existing CUP on the property, the proposed use would need to modify and/or replace the CUP with a new permit, hence the subject application. The new CUP would allow for appropriate conditions to ensure that operations function harmoniously with the surrounding community. Analysis Potential concerns related to facilities that cater to the unhoused population are usually related to security, litter/loitering, and operations management (among others). There are no specific guidelines in the Municipal Code related to transitional housing facilities. However, there are guidelines for emergency (homeless) shelters. While the proposed facility will primarily focus on transitioning homeless individuals and families into permanent housing, there will be a shelter component to the overall operations. As such, requirements for emergency shelters, as required by Chapter 18.30.110, are included in the Conditions of Approval. Such conditions reference lighting, gathering and waiting areas, and general operating standards (management, staff qualifications, case management, maintenance, behavior, security, etc.). General Plan The Housing Element of the General Plan considers homeless persons as a special needs group, among others. Homelessness is considered in the Housing Element due to the connection between lack of shelter and lack of affordable housing. 4 458 of 483 Planning Commission Meeting of November 15, 2021 Page 4 Throughout the country and the San Diego region, homelessness has become an increasingly important issue. Factors contributing to the increase of homelessness include a lack of affordable housing for low and moderate income persons, increases in the number of persons whose income falls below the poverty level, reductions in public subsidies to the poor, and the de - institutionalization of the mentally ill. Homeless shelter facilities are limited in National City. Only one such facility, a domestic violence shelter for women and children, is physically located in the City. The majority of the Homeless Shelters and Services in the Southern San Diego County region are in Chula Vista. Nevertheless, in recent years, there has been an increase in capacity by these shelters, making them able to support more people as they gather more funding for their expansion. The 2013-2020 Housing Element identified measures to allow for homeless shelters, emergency shelters, and transitional housing to alleviate the impacts on the homeless population. As a result of these policies, the Land Use Update included zoning accommodations for transitional housing to be developed by right in the residential zones of the City, including RS-3. Land Use Code Transitional housing is defined in the Land Use Code as "...housing for stays of at least six months but where the units are re -circulated to another program recipient after a set period. Transitional housing may be designated for a homeless individual or family transitioning to permanent housing. This housing can take several forms, including group housing or multifamily units, and may include supportive services to allow individuals to gain necessary life skills in support of independent living." The proposal, as a 160-bed transitional housing facility for homeless individuals is consistent with this definition. Parking — There is no specific parking requirement for transitional housing. The closest type of use would be an emergency/homeless shelter, which bases parking on the amount of office space and number of beds. Based on this requirement, a total of 25 parking spaces would be required where 73 are provided. It should be noted that the majority of homeless individuals do not own vehicles, further lessening the need for parking. 5 459 of 483 Planning Commission Meeting of November 15, 2021 Page 5 Traffic — Again, there is no specific requirement for transitional housing and, coupled with the low vehicle ownership likelihood, the anticipated traffic would be significantly less than that generated by a church and school use. Findings for Approval The Municipal Code contains six required findings for CUPs as follows: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code. Transitional housing is allowable within the RS-3 zone and the proposed use meets the required guidelines in the Land Use Code for such use, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan. The homeless population in the City is identified as a special needs group by the Housing Element of the General Plan, which would be benefited by approval of this CUP. There is no Specific Plan in the area. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity. No expansion of the building is proposed. The proposal involves an existing public assembly and residential space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints. The property is developed less than 25% of its overall area and no expansion of the existing development is proposed. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, 6 460 of 483 Planning Commission Meeting of November 15, 2021 Page 6 or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located. The proposed use will be subject to conditions that control operations of the transitional housing/navigation center use, including the time, manner, and place in which activities may occur, so that any potential community impacts are minimized. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA). Staff has determined that the proposed use is categorically exempt from a CEQA environmental review as defined in Categorical Exemption Class 1, Section 15301 (Existing Facilities), as no construction is proposed and the proposed use will generate less in the way of traffic or parking impacts. Public Comment As of the writing of this report, one email was received with concerns from a community member related to the proximity of the facility to Lincoln Acres Elementary School. The correspondence is attached. Conditions of Approval Standard Conditions of Approval have been included with this permit as well as conditions specific to operations of the facility (hours of operation, property maintenance, security, lighting, noise, etc.) Intake of new guests has been limited to the hours of 7:00 a.m. and 8:00 p.m. No outside waiting or queueing would be permitted. There is also a requirement for a management plan to ensure adequate control of the facility. Summary The proposed use is consistent with the Housing Element of the General Plan, in that transitional housing is a permitted use in the RS-3 zone and the proposed use meets the required guidelines in the Land Use Code for such use. The homeless population is identified as a special needs group within the City, a fact that has been exacerbated by the current affordable housing crisis. Potential concerns related to the use (e.g. security, litter/loitering, operations management) are covered by conditions of approval to the extent possible. 7 461 of 483 Planning Commission Meeting of November 15, 2021 Page 7 Options 1. Approve 2021-13 CUP subject to the conditions listed within, based on the attached findings, or findings to be determined by the Planning Commission; or 2. Deny 2021-13 CUP based on the attached finding or findings to be determined by the Planning Commission; or, 3. Continue the item to a specific date in order to obtain additional information. Attachments 1. Recommended Findings 2. Recommended Conditions of Approval 3. Overhead 4. Applicant's Plans (Exhibit A, Case File No. 2021-13 CUP, dated 10/21/2021) 5. Program description 6. Public Hearing Notice (Sent to 113 property owners & occupants) 7. Public correspondence 8. Resolutions MARTIN REEDER, AICP Principal Planner ARMANDO VERGARA Director of Community Development 8 462 of 483 RECOMMENDED FINDINGS FOR APPROVAL 2021-13CUP — San Diego Rescue Mission 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because transitional housing is allowable within the RS-3 zone and the proposed use meets the required guidelines in the Land Use Code for such use, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the homeless population in the City is identified as a special needs group by the Housing Element of the General Plan, which would be benefited by approval of this CUP. There is no Specific Plan in the area. 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion of the building is proposed. The proposal involves an existing public assembly and residential space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the property is developed less than 25% of its overall area and no expansion of the existing development is proposed. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that control operations of the transitional housing/navigation center use, including the time, manner, and place in which activities may occur, so that any potential community impacts are minimized. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and staff has determined that the proposed use is categorically exempt from a CEQA environmental review as defined in Categorical Exemption Class 1, Section 15301 (Existing Facilities); no construction is proposed and the proposed use will generate Tess in the way of traffic or parking impacts than the previous use for which the site was developed. 9 463 of 483 RECOMMENDED CONDITIONS OF APPROVAL 2021-13 CUP — San Diego Rescue Mission General 1. This Conditional Use Permit authorizes a 160-bed transitional housing facility and "Navigation Center" catering to homeless individuals located at 2400 Euclid Avenue. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2021-13 CUP, dated 10/21/2021. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Division that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Building 6. Plans submitted for demolition or construction improvements must comply with the 2016 editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. Fire 7. Plans submitted for improvements must comply with the current editions of the California Fire Code (CFC), National Fire Protection Association (NFPA), and California Code of Regulations (CCR). 10 464 of 483 8. Fire alarms and fire sprinklers shall be evaluated and installed on the entire site for the intended use per code. 9. If entrance/exit gates are used, they shall be equipped with Knox Box and emergency strobes so as to provide emergency vehicle access and egress. A Knox Key Switch shall be required in conjunction with strobe for emergency access and shall be placed at front of property. Please contact the National City Fire Department for exact field location. 10.A fire suppression system for under the cooking hood in kitchen is required. Plans shall be submitted to the Fire Department if changes are proposed with the currently installed system. Please contact Deputy Fire Marshal Bob Drew for direction (619- 336-4558). Planning 11. The facility shall only accept clients between the hours of 7:00 a.m. and 8:00 p.m. 12. Guests of the Rescue Mission shall not be permitted to gather outside the building. 13. There shall be no loitering outside the facility or in the immediate area. The applicant shall post anti -loitering signs near all entrances to the facility. At least twice each day a San Diego Rescue Mission employee shall inspect the site and discourage loitering. 14.The applicant shall, at its own cost and expense, be responsible for trash abatement on the site and the immediate area, and shall keep the site and the immediate area free of graffiti, litter, trash and other related nuisances. 15. The San Diego Rescue Mission shall install 24-hour video surveillance of the site to provide on -site security. 16. The subject property and associated common areas on site shall be maintained in a neat and orderly fashion at all times. 17.The facility shall create and maintain a management plan. The management plan must document that management and staffing is sufficient for adequate control of the facility. The management plan shall include descriptions of: a. On -site management. b. Staffing levels and qualifications. c. Client services offered and case management. d. Behavior guidelines including no drug or alcohol use. 11 465 of 483 e. Facility maintenance. f. Emergency plan. g. Security plan. 18. All activities shall comply with the limits contained in Table III of Title 12 (Noise) of the National City Municipal Code. 19. Plans submitted for construction shall include an outdoor lighting plan consistent with the requirements of NCMC 18.46. The plan shall identify the type and intensity of lighting, including measures taken to prevent lighting from creating a nuisance to residents within adjacent residential zones. Adequate external lighting shall be provided for security purposes to ensure fully lit parking and entry areas. 20. The operator of the business shall maintain an active business license and ensure that the business license is renewed annually. 12 466 of 483 Navigation Center Description of Services Locations: South: 2400 Euclid Avenue, National City 91950 Program description: The Navigation Center provides temporary housing while triaging people experiencing homelessness to help them identify their next step forward. Those receiving services will be known as "Guests" There are three main components: housing, services, and outreach. Housing Housing will be developed based on the capacity of the building. The goal is to provide services for men, women and families. Housing will be a short term stay of 30 days and operate 24/7. This is for two reasons. First, it enables turnover of beds to provide for immediate bed availability. Second, it creates a sense of urgency and a focus on next steps. Extensions beyond 30 days will be on a case -by -case basis but the primary reason would be to bridge the time for an open long-term shelter or a permanent housing opportunity. Housing will provide showers, breakfast, dinner and a sack lunch as well as laundry services. In addition, there would be a storage area for residents so they could attend appointments without having to worry about their belongings. Services There will be a day center component only for the guest staying in the Navigation Center. Basic services will be cell phone charging, a computer lab and a place to make phone calls. Case management services would include regular meetings with an Advocate (case manager) with a solution focused approach. People coming to the Navigation Center will meet with and Advocate within two business days of arriving. They will draft an action plan and meet as often as needed to move forward with the action plan but no less than once per week. All guests will be placed in Mission Tracker and the Homeless Management Information System (HMIS). They will be evaluated for the Coordinated Entry System (CES), other housing, other programs to include Mission Academy and all possible diversion* opportunities. *Diversion is an intervention to help the guest avoid having to go into the Homeless Services System. 13 467 of 483 There will be active partnerships with other service providers and the social service system to help guest navigate services and address the issues that caused them to experience homelessness. Outreach There will be a component of the Navigation Center to coordinate with local authorities and other outreach organizations to collaborate and enable "warm hand-offs" into the Navigation Center. In addition, the Navigation Center will support identifying a by name list of up to twenty individuals or families who are the most vulnerable, highest utilizers of services or are a high priority for the community. The purpose will be to target efforts to help them transition from homelessness. Some of these individuals may be more service resistant and unwilling to come to the Navigation Center but are the ones who are the biggest concern for the local community. Goals of the program: The ultimate goal is to tangibly reduce the number of people experiencing homelessness. Specific goals: Maintain an occupancy rate at or above 90% Outcomes for shelter: - 15% will exit homelessness through diversion efforts. - 30% will transition to a longer -term shelter or program to include Mission Academy. - 20% will transition to permanent housing. Outcomes for by name list: - 50% will transition from homelessness into a program or housing intervention Personnel requirements: Navigation Center Director. This position will be overall responsible for the location. Associate Director. This position will assist the Director. Advocate. The position will have a case load of 25. The number of Advocates will be determined by the number of shelter beds. Outreach Worker. This position will coordinate with other outreach workers and local authorities and will have the lead on managing the by name list. Community Life Ambassador. This position will be onsite twenty-four hours per day seven days per week. They will coordinate intakes, manage daily life and assist guests with getting connected to the right resources. Security. There will be security onsite to assist with keeping the area around the Navigation Center safe and free from loitering and support safety inside the facility. As needed, therapeutic services and housing navigation services will be brought over from our main location. 14 468 of 483 Partnerships: The success of the Navigation Center will be dependent upon the ability to connect with the larger community. We will seek to build strategic relationships and partnerships with other service providers and government agencies. We will set up areas at the Navigation Center for outside providers/case managers to come and work with our guests. 15 469 of 483 CALIFORNIA •-� NATIONAL CITy 0 0 XNCORPORATE COMMUNITY DEVELOPMENT DEPARTMENT - PLANNING DIVISION 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 NOTICE OF PUBLIC HEARING CONDITIONAL USE PERMIT MODIFICATION FOR THE FORMER SOUTH BAY COMMUNITY CHURCH LOCATED AT 2400 EUCLID AVENUE TO ADD A TRANSITIONAL HOUSING FACILITY. CASE FILE NO.: 2021-13 CUP The National City Planning Commission will hold a public hearing at their regular online meeting after the hour of 6:00 p.m. Monday, November 15, 2021 on the proposed request. The meeting will be LIVE WEBCAST from the City Council Chamber, 1243 National City Boulevard, National City, California. (Applicant: Angela Ryan, Ware Malcomb) Due to the precautions taken to combat the spread of coronavirus (COVID-19), City Council Chambers is closed to the public. Anyone interested in this public hearing may observe it on the City's website at http://nationalcityca.new.swagit.com/views/33. The site has an existing CUP for a church and school facilities occupying two buildings totaling 22,305 square feet. The proposed modifications would allow a 160-bed transitional housing facility in the main building formerly used for church operations and a portion of the former "Watchman's Residence". No expansion of the existing buildings is proposed as part of this request. Members of the public are invited to comment. Written comments should be received on or before 4:00 p.m., November 15, 2021 by the Planning Division, who can be contacted at 619-336-4310 or planning@nationalcityca.gov. If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing. NATIONAL CITY PLANNING DIVISION . J ARMANDO VERGARA Director of Community Development 16 470 of 483 Martin Reeder From: Michael Mossbarger Sent: Tuesday, November 9, 2021 1:10 PM To: Planning Subject: Huge homeless shelter 500 ft. from Lincoln Acres Preschool and Elementary Follow Up Flag: Follow up Flag Status: Flagged CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello National City Planning Commission, We are asking your assistance by denying the CUP fo the huge homeless shelter (160 beds) that is requesting to open across the street from Lincoln Acres Preschool and Elementary schools, less than 500 feet away. This shelter will be terrible for kids, the neighborhood, and residents. Our concerns include: • Disease, especially COVID-19 and hepatitis, etc. in close proximity to kids .Security issues on campus at these schools • Sex offenders, mentally ill, drug addicts in close proximity to kids • Affected property values for the neighborhood • Blight on this residential neighborhood .and much more... We are not opposed to homeless shelters in general, however placing such a facility in an almost completely residential area seems like a terrible choice of location. Please assist us however you can! Thank you for your help! Mike Mossbarger 17 471 of 483 RESOLUTION NO. 2021-12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA APPROVING A CONDITIONAL USE PERMIT MODIFICATION FOR THE FORMER SOUTH BAY COMMUNITY CHURCH LOCATED AT 2400 EUCLID AVENUE TO ADD A TRANSITIONAL HOUSING FACILITY CASE FILE NO. 2021-13 CUP APN: 563-070-07 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit modification for the former South Bay Community Church located at 2400 Euclid Avenue to add a transitional housing facility at a duly advertised public hearing held on November 15, 2021, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. 2021-13 CUP maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on November 15, 2021, support the following findings: 1. The proposed use is allowable within the applicable zoning district pursuant to a Conditional Use Permit and complies with all other applicable provisions of the Land Use Code, because transitional housing is allowable within the RS-3 zone and the proposed use meets the required guidelines in the Land Use Code for such use, as discussed in the staff report. 2. The proposed use is consistent with the General Plan and any applicable specific plan, because the homeless population in the City is identified as a special needs group by the Housing Element of the General Plan, which would be benefited by approval of this CUP. There is no Specific Plan in the area. ATTACHMENT 3 18 472 of 483 3. The design, location, size, and operating characteristics of the proposed activity would be compatible with the existing and future land uses in the vicinity, because no expansion of the building is proposed. The proposal involves an existing public assembly and residential space, which was previously analyzed for traffic impacts when it was constructed. 4. The site is physically suitable for the type, density, and intensity of use being proposed, including access, utilities, and the absence of physical constraints, because the property is developed less than 25% of its overall area and no expansion of the existing development is proposed. 5. Granting the permit would not constitute a nuisance or be injurious or detrimental to the public interest, health, safety, convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity and zone in which the property is located, because the proposed use will be subject to conditions that control operations of the transitional housing/navigation center use, including the time, manner, and place in which activities may occur, so that any potential community impacts are minimized. 6. The proposed project has been reviewed in compliance with the California Environmental Quality Act (CEQA) and staff has determined that the proposed use is categorically exempt from a CEQA environmental review as defined in Categorical Exemption Class 1, Section 15301 (Existing Facilities); no construction is proposed and the proposed use will generate less in the way of traffic or parking impacts than the previous use for which the site was developed. BE IT FURTHER RESOLVED that the application for a Conditional Use Permit is approved subject to the following conditions: General 1. This Conditional Use Permit authorizes a 160-bed transitional housing facility and "Navigation Center" catering to homeless individuals located at 2400 Euclid Avenue. Plans submitted for permits associated with this project shall conform to Exhibit A, Case File No. 2021-13 CUP, dated 10/21/2021. 2. Before this Conditional Use Permit shall become effective, the applicant and the property owner shall both sign and have notarized an Acceptance Form, provided by the Planning Division, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Division that 19 473 of 483 a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Director of Community Development prior to recordation. 3. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in the Municipal Code. 4. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time. 5. This Conditional Use Permit may be revoked if the operator is found to be in violation of any Conditions of Approval. Building 6. Plans submitted for demolition or construction improvements must comply with the 2016 editions of the California Building, Electrical, Plumbing, Mechanical, and Fire Codes. Fire 7. Plans submitted for improvements must comply with the current editions of the California Fire Code (CFC), National Fire Protection Association (NFPA), and California Code of Regulations (CCR). 8. Fire alarms and fire sprinklers shall be evaluated and installed on the entire site for the intended use per code. 9. If entrance/exit gates are used, they shall be equipped with Knox Box and emergency strobes so as to provide emergency vehicle access and egress. A Knox Key Switch shall be required in conjunction with strobe for emergency access and shall be placed at front of property. Please contact the National City Fire Department for exact field location. 10.A fire suppression system for under the cooking hood in kitchen is required. Plans shall be submitted to the Fire Department if changes are proposed with the currently installed system. Please contact Deputy Fire Marshal Bob Drew for direction (619- 336-4558). Planning 11. The facility shall only accept clients between the hours of 7:00 a.m. and 8:00 p.m. 12. Guests of the Rescue Mission shall not be permitted to gather outside the building. 20 474 of 483 13. There shall be no loitering outside the facility or in the immediate area. The applicant shall post anti -loitering signs near all entrances to the facility. At least twice each day a San Diego Rescue Mission employee shall inspect the site and discourage loitering. 14.The applicant shall, at its own cost and expense, be responsible for trash abatement on the site and the immediate area, and shall keep the site and the immediate area free of graffiti, litter, trash and other related nuisances. 15. The San Diego Rescue Mission shall provide 24-hour in -person security and video surveillance of the site to provide on -site security. 16. The subject property and associated common areas on site shall be maintained in a neat and orderly fashion at all times. 17.The facility shall create and maintain a management plan. The management plan must document that management and staffing is sufficient for adequate control of the facility. The management plan shall include descriptions of: a. On -site management. b. Staffing levels and qualifications. c. Client services offered and case management. d. Behavior guidelines including no drug or alcohol use. e. Facility maintenance. f. Emergency plan. g. Security plan. 18. All activities shall comply with the limits contained in Table III of Title 12 (Noise) of the National City Municipal Code. 19. Plans submitted for construction shall include an outdoor lighting plan consistent with the requirements of NCMC 18.46. The plan shall identify the type and intensity of lighting, including measures taken to prevent lighting from creating a nuisance to residents within adjacent residential zones. Adequate external lighting shall be provided for security purposes to ensure fully lit parking and entry areas. 20. The operator of the business shall maintain an active business license and ensure that the business license is renewed annually. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. 21 475 of 483 BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of November 15, 2021, by the following vote: AYES: Sendt, Yamane, Roman, Dela Paz, Natividad, Valenzuela NAYS: Sanchez ABSENT: None. ABSTAIN: None. CHAIRPERSON 22 476 of 483 EXISTING BLDG 1 FOOTPRINT: 3,321 SF e atrie PROSPECT STREET \\\\\ EXISTING BLDG 2 FOOTPRINT: 18,984 SF EUCLID AVENUE // 1 1 1 1 5' SETBACK 1 9 Las Palmas Pool E 240 g co Taff o- O. tom co ro n pia Las Palmas Best Choice Mirror & Glass Shower door shop j (ice 5‘ c` N U 1" =40' } 0 20 40 80 Dane.ty Kitch Can Delivery m a E 24‘.h5t DEVELOPMENT STANDARDS: ZONING: RS-3 MAX. COVERAG E: 75% MAX. BLDG. HT.: 35 FT BUILDING SETBACKS: FRONT: 15 FT SIDE: 5 FT REAR: 10 FT LANDSCAPE SETBACKS: FRONT: 15 FT SIDE: 5 FT REAR: 10 FT LANDSCAPE REQ.: 20% OFF-STREET PARKING: STANDARD: DRIVE AISLE: 9X18 24 FT REQ. PARKING RATIO BY USE: CIVIC: 1/200 SF 3 ASSEMBLY: 1/35 SF 2 NOTES: 1 Net lot area. 2 Of seatig area. 3 Open to the public, plus 1/300 sf of administrative office area. This conceptual design is based upon a preliminary review of entitlement requirements and on unverified and possibly incomplete site and/or building information, and is intended merely to assist in exploring how the project might be developed. Stormwater Management Design: AVERAGE REGIONAL REQUIRED PROVIDED Boundary Source: CIVIL CAD FILE Lincoln Acres School Vr LT , National City Fire o- Department Station 31 <® C 2 Ad` 5a Restored Church re South Bay IF ♦2400 Euclid Ave, National City, CA... © Ablaze For Jesus Christian Fellowship } 200 0 NC Finest Tshirt Custom t-shirt store 0 240 sl LP V f T Boho E *et„,„ PI M P N NORTH 477 of 483 WARE M:ILCOMB SDG21-6028-00 04.15.2021 SH EET 1 LOCK DOOR 16 BEDS -- F9 pF9 1=1 L� f STORAGE STAFF LAUNDRY L L L El El i 11 11 OMEN'S SOWERS 1 0l GUEST LAUNDRY 7 WOMEN'S / RR „Ll 1 11.1 I II II lIIy�_Iu II I II ffTJ 11 11 i 11 11 11 11 1 11 11 [Iy i I Iy �E II Th I� MEWS SHOWERS MEN'S RR 2 Up OFFICE WAITING G RELOCATED DOOR • • CLA OFFICE LI II 0 0 KITCHEN Y/////////(///// OUTSIDE DINING � (E) GATE /61 2 ), D__J E==y Z_: E_: L_ 4Z_ MEN'S SHELTER = 90 BEDS Ell Ell Ell DA ri] "Di] nii El] DI] Effff DINING r M M-IT" III II 1 1II II III II 1II II 11 11 11 111 111 111 II i1 -- 1 11 11 1 1 II II I II 11 1 1 I 11 11 11 11 111 111 111 II I IA - II 11 1 1 11 11 III III III 11 I II III 1 II II 1 11 11 1 1 11 II +I 11- II II 111 111 II 111 111 11 111 111 1II II. II 11 1 1 II II Lk4_ N Lam _ FULL INTAKE OFFI II Iw is II I III r II T11 I I If 1 fl II II II 11I11 11_11) flay] II n-11 11 1 1 11 II 1 111 l� �Y cuj I[cw➢ I I 1 II 11 1 1 11 )[LIV LEI] Fly 71 f-1i FT-1 fVll II I II II I I II 1 11 II 1 1 II 71 III 7ly yF -111 INTAKE'' PRIVACY PANEL INTAKE & WAITING ❑UICICI❑ I :IDDD�1C1CI{JDDD crtrEtIR (;IFERBE OFFICE F d FIRST FLOOR OFFICE (E) STAGE MULTI -PURPOSE / CLASSROOM ROOM F====+===� E====± _d SOUND PRODUCTION / EQUIPMENT ROOM SPACE PLAN 24 SAN DIEGO RESCUE MISSION - NAVIGATION CENTER 2400 EUCLID AVE. NATIONAL CITY, CA 91950 TOTAL BEDS: 126 WALL LEGEND EXISTING PARTITION, TO REMAIN NEW PARTITION This preliminary Space Plan represents our understanding of the space code requirements. The final construction docunenh are sthiect to review and comments fmm the landlord as well as local governmental agencies. Changes m the plan may he rewired to address comments after roAmv of the plans through the plan check process. All square footages noted are preliminary and also may change when the Space Plan is finalized. 1/1611=1'-0" III I 0 8' 16' 32' NORTH WARE MALCOMB S° 09/09/21 °° SHEET SP1 478 of 483 it T- 1 r = CLASSROOM Er I � I �I _ i grLJ L__J-__J-__J J L-- - - - _L -_J � 1 1 L L 7 1 II�� I� ��{{ Li" HP Lil IJ' 'LI IJ LJ IJ OPEN TO BELOW LJ IJ LJ J IL_I IJ' \ / Li OPEN BELOW IJ' TO 'LI CLASSROOM 11 ri / E Er � EtrA T L _ _ __-L__ J CLASSROOM _L WAD' E} �� 1 1 1 NISE ' I I JA . UNISEX UNISEX ` L L L 117 RR la ni RR \ SECURITY + OFFICE Qa y aa_ II i II 1 1 11 I 1 11 I II 1 1 II 1 1 II 1 1 11 I 11 LLUJ IinLU j 11[LI LUI L RECEPTION A LJ R LJ 26 BEDS 1r'1 ��ri r 1 riII I I II I I II II 1 IE[ IUg tp pi V.i ii aLli ty pA DECTOR OFFICE SECOND FLOOR SPACE PLAN 25 SAN DIEGO RESCUE MISSION - NAVIGATION CENTER 2400 EUCLID AVE. NATIONAL CITY, CA 91950 TOTAL BEDS: 26 WALL LEGEND EXISTING PARTITION, TO REMAIN This preliminary Space Plan represents our understanding of the space code requiremerts. The final construction docunents are sthiect to review and comments fmm the landlord as well as local governmental agencies. Changes to the plan may he rewired to address comments after 'ew of the plans through the plan check ponces. All square footages noted are preliminary and also may change when the Space Plan is finalized. NEW PARTITION 1/1611=1'-0" III I 0 8' 16' 32' NORTH WARE MALCOMB S°09/09/21 °° SHEET SP2 479 of 483 The following page(s) contain the backup material for Agenda Item: City Manager Report. (City Manager) Please scroll down to view the backup material. 480 of 483 Item # 12/07/21 City Manager Report (City Manager) 481 of 483 The following page(s) contain the backup material for Agenda Item: Community Benefits Ad -Hoc Committee Report to City Council - Project Labor Standards and Policies (City Clerk) Please scroll down to view the backup material. 482 of 483 CITY OF NATIONAL CITY, CALIFORNIA COUNCIL AGENDA STATEMENT MEETING DATE: December 7, 2021 AGENDA ITEM NO. ITEM TITLE: Community Benefits Ad -Hoc Committee Report to City Council — Project Labor Standards and Policies (City Clerk) PREPARED BY: Shelley Chapel, Deputy City Clerk DEPARTMENT: City Clerk PHONE: (619) 336-4225 APPROVED BY: S‘eeeery e4aftee EXPLANATION: On September 7, 2021, City Council consensus with Mayor Sotelo-Solis appointment of herself and Councilmember Rios to the Community Benefits - Project Labor Standards and Policies Ad -Hoc Committee. Motion carried 3-2, with Councilmember Morrison and Vice -Mayor Rodriguez voting No. Item No. 31 of the same meeting Vice -Mayor Rodriguez introduced the item for discussion. Motion by Councilmember Bush, seconded by Councilmember Rios, to direct Staff to work with Ad -Hoc Committee, with San Diego Building and Construction Trades Council (SDBCTC), on the new benefits agreement on the PLA, both including but not limited to policies for local hire, apprenticeship, CIP projects, and the SDBCTC, Ad Hoc Committee and City Staff return to City Council recommendation within 90 days on framework of a policy. Ayes: Bush, Rios, Rodriguez, Sotelo-Solis Nays: Morrison Motion passed by 4 to 1 vote. This item is the report from the Ad -Hoc Committee based on discussions with San Diego Building and Construction Trades Council. FINANCIAL STATEMENT: ACCOUNT NO. None. APPROVED: APPROVED: ENVIRONMENTAL REVIEW: This action is not subject to review under the California Environmental Quality Act (CEQA) ORDINANCE: INTRODUCTION: FINAL ADOPTION: Finance MIS STAFF RECOMMENDATION: City Council receive Report from the Ad -Hoc Committee and provide Committee and Staff with direction. BOARD / COMMISSION RECOMMENDATION: ATTACHMENTS: None. 483 of 483