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HomeMy WebLinkAbout1998 03-17 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY - MARCH 17, 1998 - 3:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY ASSISTANT CITY MANAGER, PARK MORSE INVOCATION APPROVAL OF THE MINUTES OF A REGULAR MEETING OF MARCH 10, 1998. COUNCIL AGENDA 3/17/98 Page 2 PRESENTATIONS Employee Introduction Program INTERVIEWS/APPOINTMENTS City Boards & Commissions — Interview Planning Commission - Reappointments CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Resolution No. 98-31 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Grant Agreement and related documents with the State of California for funding and accomplishment of the Petroleum Violation Escrow Account (PVEA) Project for heating and air conditioning at the Civic Center. (Public Works) 2. Resolution No. 98-32 Resolution of the City Council of the City of National approving and adopting a final budget for Fiscal Year 1997-98. (City Manager) 3. Consolidated Cash and Investment Report as of February 28, 1998. (Finance) COUNCIL AGENDA 3/17/98 Page 3 CONSENT CALENDAR (Cont.) 4. Request to enter antique fire engine in the Maytime Band Review. (Fire) OLD BUSINESS 5. Fire Department Fiscal Year 1997-98 Planning. (Fire) 6. Pending split of 619 area code. (Public Works) NEW BUSINESS 7. Notice of Decision - Conditional Use Permit for a wireless telecommunications facility at the existing Plaza Bonita Mall identification sign. Case File No. CUP-1997-8. (Planning) 8. Temporary Use Permit - Los Ninos. (Building & Safety) - > CITY MANAGER - � CITY ATTORNEY 9. Report - Regulations Pertaining to Shopping Carts. COUNCIL AGENDA 3/17/98 Page 4 NEW BUSINESS (Cont.) -*OTHER STAFF —* MAYOR CITY COUNCIL PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting — March 24, 1998 - 6:00 p.m. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE City of National City Personnel Department 1243 National City Boulevard Phone: (619) 336-4200 TDD: (619) 336-1615 MEMORANDUM DATE TO FROM SUBJECT March 10, 1998 Park Morse, Assistant City Manager Roger C. DeFratis, Personn it r EMPLOYEE INTRODUCTION PROGRAM The City Council has requested that all new full-time employees hired each month be invited to the third City Council meeting of each month. The attendance of the employee is voluntary and will not be paid overtime for such appearance. The below department director(s) are requested to extend such an invitation to the listed employee(s) and confirm the employee(s) attendance, if applicable, with the City Manager by the Thursday preceding the meeting. DEPARTMENT DIRECTOR EMPLOYEEIPOSITION DATE OF HIRE. Chief Kimble Deborah McEnerylSenior Office Assistant March 10, 1998 RCD:Im xc: Chief Kimble MEMOAOOC-t ® Rcc}dcd I'aper AN EQUAL OPPORTUNITY/CIVIL SERVICE EMPLOYER Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 335-4230 George H. Waters - Mayor March 3, 1998 Ms. Bernice Chunn 921 Olive Avenue National City, CA 91950 RE: APPOINTMENT TO CITY BOARDS & COMMISSIONS Dear Ms. Chunn: This letter is to notify you that in order to be considered for appointment to one of our City's Boards and Commissions, you are required by City policy to appear before the City Council for an interview. You are, therefore, requested to appear for consideration for appointment at our Council meeting on Tuesday, March 17, 1998 at 3:00 p.m. in the Council Chambers. If you are unable to attend, please contact my office immediately. Your prompt attention to this matter is greatly appreciated. Sincerely, GE��H. WATERS MAYOR GHW:nu er i ec.c:cd P_ire- CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Name: (Last) Home Address: y I ( 1; v v. Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee X Birth Date (First) (Optional) Telephone: Residence ( U -% 7 — 1 J / ) Business/Work ( NUMBER OF YEARS YOU HAVE LIVED IN: / CALIFORNIA? G / SAN DIEGO COUNTY? J I NATIONAL CITY? 112 ARE YOU A REGISTERED VOTER: YES NO ST-tvv=nfi COMIVEISStt APALicAt ! Y fade College attended and delsrees held, if _ any: n U-Ne\eN!'vn c t f t n •('.,\ to C l? ) Related Professional or Civic Experience: W\\v1, <-r _!:'r� ve _ecy. �u•,ze�u'a.i-c,r Sclnc4.l „�i'f1c` - ' "-_ .c r C-�-rtce (nev,,l0;.-7....,, ;yes I)s ck F,,-,-I,4,ec Q--rc > 1 PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL BE OF VALUE REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR COMMISSIONS: GY\O.v'Te`r• N1a.v.\i7 e.c 13...r,rj c • I „c+„,s_:=, ,Ni.:-, „•.' (._ -., '- 1h Y -':e, 5CIA,,r1- �d w'\‘ in. ,.C7=(-,(. 1 4 \ 1,\-- r j.1n$IY1Q`'�e,0t. 1---,,. 4- G:":!` Jl..,.,i .'Y1=7 J a J J 0 p e.m'0.irI C yk 5 DATE: /-- 'S �� S YOUR SIGNATURE �^ RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950 Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4230 George H. Waters - Mayor MARCH 5, 1998 TO: COUNCILMEMBERS FROM: MAYOR GEORGE H. WATERS SUBJECT: PLANNING COMMISSION Please be advised that Mr. Richard Knutson's term on the Planning Commission expires on March 31, 1998. Mr. Knutson has served one partial term and one full term on the Planning Commission. He has served faithfully on this Commission and is requesting consideration for reappointment. If there are no objections, I recommend we reappoint Mr. Knutson to the Planning Commission for a term ending March 31, 2002. This item will be placed on the Council Agenda for the meeting of March 17, 1998. GEORGE . WATERS Mayor GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Planning Commission l� Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee Name: 1`iVLTS o H 1 Birth Date B-/I- .3 Z- (Last) A (First) (Optional) Home Address: alp J vG Telephone: Residence ( `7' 7 7- 3 02- 3 / ) Business/Work ( `/ 7 y — / 1 S ) NUMBER OF YEARS YOU HAVE LIVED IN: / CALIFORNIA? � SAN DIEGO COUNTY? S(> NATIONAL CITY? 6 c y&Al2s ARE YOU A REGISTERED VOTER YES ) NO STf EIxiT: Cr3MMI4S1W AP4?f tC2ttsiTS['3l4LY :, Colleges attended and degrees held, if any: Related Professional or Civic Experience: �irtivt . r. %��' '"`-` / g t-Er4 zs 1 PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL BE OF VALUE REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR COMMISSIONS: l Lftzar P f i*/Nvoz-rftr/J I v T/+zs Crr—v r Gc Avrl r /ao,v;6, A Nrcc /J�,a-�zs %Qo '-we Q DATE: /�/ 3 ` 8 YOUR SIGNATURE V // / I RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950 Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4230 George H. Waters - Mayor MARCH 10, 1998 TO: COUNCILMEMBERS FROM: MAYOR GEORGE H. WATERS SUBJECT: PLANNING COMMISSION Please be advised that Mr. Ron Detzer's term on the Planning Commission expires on March 31, 1998. Mr. Detzer has served three terms on the Planning Commission and is requesting consideration for reappointment. If there are no objections, I recommend we reappoint Mr. Detzer to the Planning Commission for a term ending March 31, 2002. This item will be placed on the Council Agenda for the meeting of March 17, 1998. GEOR E H. WATERS Mayor GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Name: RONALD J. DETZER Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee (Last) Home Address: (First) Birth Date 3-19-49 (Optional) 1129 Mary Lane, National City, CA 91950 Telephone: Residence ( 61 9-479-9548 ) Business/Work { 61 9-293-3050 NUMBER OF YEARS YOU HAVE LIVED IN: CALIFORNIA? 26 vrs SAN DIEGO COUNTY? 26 vrs NATIONAL CITY? 16 vrs ARE YOU A REGISTERED VOTER: YES XX NO STt#13EgF: Ct3fhMISa i'ot<t APPi Colleges attended and degrees held, if ll any: (�tU\v. G-f �t�'�ar r — a���!<rf; 'Related Professional or Civic \ Experience:r^ c 1,kc1 IA G Sera �.l 1i � rf� fdcv SA, <bc10 �� fnM t APO r frk K' n L • Q?J_ C�.��1� J m. ! n ry)n ' '���';,V l I V? +0 �s PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL-' BE OF VALUE REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR COMMISSIONS: DATE: 193 YOUR SIGNATURE 1 RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CtTY 1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950 MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT March 17, 1998 AGENDA ITEM NO 1 / %TWsRuiiun Authorizing the Mayor to Execute a Grant Agreement and Related Documents with the State of California for Funding and Accomplishment of the Petroleum Violation Escrow Account (PVEA) Project for He in nd it Conditioning at the Civic Center PREPARED BY T. McAvoy/%� 2�� DEPARTMENT Public Works EXPLANATION / The City of National City has been awarded a grant in the amount of $50,000 from the Petroleum Violation Escrow Account program for the retrofit of the Civic Center heating and air conditioning system. The award has been approved by the State of California and now must be approved by the Federal Department of Energy. State law requires execution of an agreement between the California Energy Commission and the recipient of the appropriation before the funds can be released. This action provides authority for the Mayor to sign an agreement so that funds can be released when approved. Environmental Review X N/A Financial Statement N/A Account No. Aat 6 lze e Mayor toD .gT.. agre ith the California Department of Energy gy on behalf of the City for implementing this PVEA funded project. BOARD COMMISSION RECOMMENDATION 98-31 ATTACHMENTS (Listed Below) Resolution No Letter from California Energy Commission dated December 1, 1997 A-200 (Re•. 4/8C1 RESOLUTION NO. 98 - 31 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND RELATED DOCUMENTS WITH THE STATE OF CALIFORNIA FOR FUNDING AND ACCOMPLISHMENT OF THE PETROLEUM VIOLATION ESCROW ACCOUNT (PVEA) PROJECT FOR HEATING AND AIR CONDITIONING AT THE CIVIC CENTER WHEREAS, Chapter 659, Statutes of 1997 (SB368, Peace), included appropriations from the Petroleum Violation Escrow Account to the California Energy Commission for legislatively mandated projects; and WHEREAS, Chapter 659, Statutes of 1997, requires that such legislatively mandated projects be allocated by California Energy Commission to the recipient; and WHEREAS, the City of National City has been awarded a grant in the amount of $50,000 from the Petroleum Violation Escrow Account program for the retrofit of the Civic Center heating and air conditioning system; and WHEREAS, the award has been approved by the State of California and now must be approved by the Federal Department of Energy; and WHEREAS, State law requires execution of an agreement between the California Energy Commission and the recipient of the appropriation before the funds can be released. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Council hereby authorizes the Mayor to execute a Grant Agreement and Related Documents with the State of California for funding and accomplishment of the Petroleum Violation Escrow Account (PVEA) Project for Heating and Air Conditioning at the Civic Center. Said agreement is on file in the office of the City Clerk. Signature Page to Follow Resolution No. 98 - 31 March 17, 1998 Page Two PASSED and ADOPTED this 17th day of March, 1998. George H. Waters, Mayor Al LEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: /* ,3 4.6.E George H. Eiser, III City Attorney :t,LIFORNIA ENERGY COMMISSION VILLIAI`t I. KEESE. CHAIRMAN 516 NINTH STREET — M5 J2 'CRA '6 0. 95a I1-SS 2 .,.", (916) 651-5000 ndu (916) 654-1120 December 1, 1997 Mr. Terry McAvoy, Deputy Director, Department of Public Works City of National City 2100 Hoover Avenue National City, CA 91950 Dear Mr. McAvoy: Congratulations on getting an appropriation of S50,000 from the Petroleum Violation Escrow Account (PVEA) for your energy -saving project, for civic center heating and cooling. The appropriation is contained in Chapter 659, Statutes of 1997 (SB 368, Peace) which was signed recently by Governor Wilson and will be effective January 1, 1998. Your state legislator, Assembly Member Denise Ducheny, was instrumental in securing this appropriation for you. Please keep in mind that all project proposals must be approved by the federal Department of Energy prior to commencement of your project. In addition, state law requires execution of an agreement between the California Energy Commission and the recipient of the appropriation before the funds can be released. The enclosures in this Ietter provide you with information on procedures and schedules in the hope of making the allocation process as smooth and eEcient as possible. Lisa Johnson and Susan Aronhalt of our Grants and Loans Office will be coordinating and processing the appropriations allocated by Chapter 659/97 through the Commission. Questions regarding administrative, eligibility and procedural issues should be directed to them by calling (916) 654-4276, or (916) 654-4204, respectively. Questions regarding policy issues and the PVEA legislative process should be addressed to Nick Bartsch in the Commission's Executive Office at (916) 654-4701. Sinc eely, WILLIAM J. KEESE Chairman Enclosures cc: The Honorable Denise Ducheny, Assembly Member, 79th District Lisa Johnson, Grants and Loans Office, CEC Daryl Mills, Technical Manager, CEC Office of Governmental Affairs, CEC ,y of the draft pr000sal amd a diskette formatted for _C Word should be suh mitted to: Lisa Johnson California Enercy Commission Grants and Loans Office, MS -I 1516 Ninth Street Sacramento, CA, 95814 ,PORTING REOUIRETTS :ce the project is approved by DOE, the recipient will be required to :epare and submit several reports to the Energy Commission for :bmittal to DOE. These reports are required by DOE and consist of :arterly reports, annual reports, and annual enercv savincs reports. APloROVAL order to transfer funds to the recipient, a crant acreement will ed to be executed between the recipient and the En_ercv Commission. :fore entering into an agreement with the Energy Commission, the mmission must receive a resolution signed by the recipient's verning body authorizing execution" of the fundinc acreement. Thi :solution must also authorize and identify the person empowered (i.e .ty manacer, mayor, etc. - titles rather than specific names -eferred) to execute all documents (grant award, extensions, and any :visions to the grant award) necessary to implement and carry out the .rposes of the grant agreement. The recipient may want to begin the eps necessary to obtain the resolution as soon as possible. RECIPIENT SEOULD NOT BEGIN TEE PROJECT BEFORE TEE GRANT AGRE .S BEEN COMPLETELY EXECUTED. ERG`_' COMMISSION STAFF mmission technical staff will be assigned to assist i this process. will notify the grant recipient when a staff perso• has been signed. Lisa Johnson or Susan Arenhalt of the Co ission's Grants and ans Office are also available to assist the reolnient throughout the proval process. You can reach Lisa at (916):654-4276 or Susan 16) 654-4204. •/ -. at P0'd £ctt' ' 9 9T6 60:0T 866T-TT-'adW TERMS AND CONDITIONS TABLE OF CONTENTS (cont'd.) SECTION PAGE NO. 18. STANDARD OF PERFORMANCE 11 19. PAYMENT OF FUNDS 12 20. FINAL ADMINISTRATIVE REPORT 14 21. FISCAL ACCOUNTING REQUIREMENTS 14 22. INDEMNIFICATION 16 23. NONDISCRIMINATION - STATEMENT OF COMPLIANCE 16 24. DRUG -FREE WORKPLACE CERTIFICA ION 17 25. DISPUTES 18 26. WORKERS' COMPENSATION INSURANCE 19 27. POLITICAL ACTIVITY LIMITATIONS (HATCH ACT) 19 28. NATIONAL LABOR RELATIONS BOARD CERTIFICATION 20 29. AMERICANS WITH DISABILITIES ACT 20 rfl d _-~r rS �tr D.1.,0'1NOD 'WW021 70:0T EbrT-TT-dlW SO'd %q6 E t'G VS9 9T5 E1:OT 856T-TT-'ddW TERMS AND CONDITIONS 1. SIRANIACIELEMENT AWARD # This project is being. funded with a grant from the California Energy Commission (Commission). Funding for this project was authorized by Senate Bill No. 368, Chapter 659, Statutes of 1997, and consists of federal overcharge funds from the Petroleum Violation Escrow Account (PVEA). It is hereby understood and agreed that this agreement shall be governed by the laws of the State of California as to interpretation and performance. These Terms and Conditions are standard requirements for grant awards. The Commission may impose additional special conditions in this grant agreement which address the unique circumstances of this project. Special conditions that conflict with these standard provisions take precedence. The recipient shall sign all six copies of the grant agreement and return five signed packages to the Commission's Grants and Loans Office within 30 days. Failure to meet this requirement may result in the forfeiture of this award. When all required signatures are obtained, an executed copy will be returned to the recipient. The recipient also must provide written documentation that a separate ledger account or fund has been established by the recipient for receipt and disbursement of Commission funds. Commission -funded work cannot begin prior to the agreement term date. This agreement is not effective until it is signed by all parties. 2. ATTACHMENTS ANO RF.FFRF.NCFS The following are attached and hereby expressly incorporated into this agreement o Terms and Conditions. o Work Statement. o Budget. o Resolution of the Recipient or Local Jurisdiction Governing Body (if applicable). o Resolution of the California Energy Commission. The Office of Management and Budget (OMB) Circulars checked below are incorporated by reference as part of this agreement: Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments MEMBERS REQUEST 2,7.,sO4d - tt t]9 9I6 NOVEMBER 1997 :�::? 85oi ii dCIJ 9©'d 2EPP PS9 9T5 OT:OT 866T-TT -ZIyW AWARD # - ATtACHMENTS AND REFERENCES (CONTINUED1 o a Circular A-110: Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non -Profit Organizations (also applicable to Private Entities) 10 CFR Part 600 OMB Circular A-87: Cost Principles for State, Local and Tribal Governments omB Circular A-21: Cost Principles for Educational Institutions OMB Circular A-122: Cost Principles for Non -Profit Organizations OMB Circular A-133: Audits of States. Local Governments, and Non -Profit Organization OTHER: NONE 3. OTHER_CONorrio S Any federal, state, and local laws and regulations applicable to your project not expressly listed in this agreement are incorporated herein as part of this agreement. 4. Di1R DIT.rGENC'F, The recipient is required to take timely actions which, taken collectively, move this project to completion. The Commission Project Manager will periodically evaluate the schedule for completion of Work Statement tasks. If the Commission Project Manager determines (1) the recipient is not being diligent in completing the tasks in the Work Statement or (2) the time remaining in the funding award is insufficient to complete all project work tasks not later than the agreement term date, the Project Manager may recommend to the Commission that this agreement be terminated, and the Commission may, without prejudice to any of its remedies, terminate this agreement MEMBERS REQUEST 2 NOVEMBER I997 LE. 9O'd a7bb 7S9 9T5 :do'1NOD 'WWOD :19d9N=1.ti" 23:OI 866T-TT-et'W L©'d %EL =c7V 1729 9Te ©T:OT 866T-TT-dU4 AWARD # 5_ FUNDING SOURCES - REOUTRPMFNTS ANT) RESTRICTIONS It is understood and agreed upon by the parties to this agreement that: a. Funding for this agreement is subject to the approval of the United States Department of Energy and to any additional restrictions, limitations, or conditions imposed by the United States Department of energy, federal law, federal court judgements, and/or federal agency orders which may affect the provisions or terms of this agreement. b. The Commission has the Option to void the agreement under the 30-day cancellation clause or to amend the agreement to reflect any reduction of funds. c. The funding source(s) and applicable restriction(s) checked below apply to this grant: EXXONSETTLEMENT Grant funds may not be used to reimburse indirect charges'. STRIPPER WELL SETTLEtvfENT Indirect charges1 up to 5 percent are allowed if included in the grant budget. WARNER AMENDMENT Grant funds may not be used to reimburse indirect charges STATE ENERGY PLAN (SEP) Funding for this agreement is approved as part of the SEP annual grant. This grant terminates on June 30 of each year and must be extended annually. C-rant funds may be used only as approved in the California SEP. Indirect charges are those incurred for a common or joint purpose benefrtting more than one activity. Examples would be office space rental, establishment and maintenance of the grant program, and preparation and maintenance of payroll and related wage records. MEMBERS REQUEST l'd cltt- ts9 9tE 3 NOVEMBER 1997 lfl;-1?N7-1'HC TO:tlt 8E t TI ;yNW 80 "d ZEPP PS'a STE 0T:0T 866T-IT-NW AWARD # - - FUNDING SOURCES-REOL'IREMENTSS AND RESTRICTIONS (CONTNUFD' Any projects included in SEP must submit an annual energy savings report. The reports are to be submitted during the first quarter of each calerdar year. Instructions and forms necessary to submit the reports will be provided to recipients by the Commission Project Manager. The report must reflect both the planned energy saving and the estimated actual energy savings for the reporting year. Planned energy savings reflect the estimate of the amount of energy to be saved in the current ear by implementing a particular program measure. Estimated actual energy savings reflect the approximate value of Btu saved as a result of the program measure. 6. RESTRICTIONS ON FUNDS - SUPPLANTNQ Grant funds may not be used to supplant (i.e., take the place of) previously budgeted funds for this project, whether recipient funds or funding from other grants. This includes budgeting for staff contractors, or supplies. Funds may be used to supplement an existing budget. 7. PRODUCTS Unless otherwise directed, draft copies of all products identified in the Work Statement shall be submitted to the Commission Project Manager. All products are subject to the review and approval of the Commission Project Manager. The recipient will incorporate any applicable comments and submit an original and two copies of the final version to the Commission Project Manager. MEMBERS REQUEST 4 NOVEMMER l997 77t17 t 9 8T6 -SO'1N0J 'bJ4Jm lr?SSNS't1=1 20:0i 866I—II—'atL ea'd %66 2?717 17S9 9T6 TT:OT 866T-TT-dUN 8. c'ii iARTFRT Y PROC;RFCS REPORTS 9. AWARD # The recipient shall submit quarterly progress reports to the Commission Project Manager. They are due according to the following schedule. Quarter Report Due January - March April 5 April - June July 5 July - September October 5 October - December January 5 Each progress report should include a discussion of the status of each of the following: Work Statement: This section should include a brief restatement of the approved tasks in the Work Statement and a report on the status of each. Included should be a discussion of any products due and whether or not the project is progressing according to schedule. This section also should include a discussion of any problems encountered, proposed changes to the tasks in the Work Statement, and anticipated accomplishments in the upcoming quarter. Financial Status: This section should include a task -by -task narrative report comparing costs to date with the approved Budget. The report should state whether or not the project is progressing within the approved Budget and discuss any proposed changes. c:FTiFD 4T 'T'voms a. The recipient, and the agents and employees of the recipient, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of the State of California. b. Without the written consent of the Commission, this agreement is not assignable or transferable by borrower either in whole or in part c. Time is of the essence in this agreement. d. Any report, brochure, or product produced as a result of work funded by this program shall not be represented to be endorsed by the Commission, and any documents shall include the following statement: MEMBERS REQUEST 5 NOVEMBER 1997 LE'60'd 0:t-t- t 9 9T6 21d0'iNo: 'bil.c: A0d3NO'H_i 20:0T 866t-TT-,dbJ BT'd £cub bS9 9T6 TT :at 666T-.TT-3W AWARD # - - GENERAL TERMS (CONrINT;EDI LEGAL NOTICE This document was prepared as a result of work sponsored by the California Energy Commission. It does not nerosarily represent the views of the Energy Commission, its employees, or the State of California. The Commission, the State of California, its employees. contractors, and subcontractors make no warranty, express or implied. and assume no legal liability for the information in this document; nor does any party represent that the use of this information will not infringe upon privately owned rights. e. The Commission reserves the right to use and reproduce all reports and data produced and delivered pursuant to this agreement, and reserves the right to authorize others to use or reproduce such materials. Each report becomes the property of the Commission. 10. AMENDMENTS Changes or amendments to any component of the grant agreement can be made only with prior written approval from the Commission. All requests must be submitted directly to the Commission Project Manager and include a description of the proposed change, revised attachment(s),Office, and the reasons for the change. After review by the Commission Project oneger and Grants and Loans Oaf!lce, a written decision will be provided to the recipient. If the change is approved, the affected sections of the agreement will be amended and signed by the Commission Project Manager, Grants and Loans Office, and the recipient's authorized representative. If the requested change is not approved, the Commission Project Manager will provide a fall explanation. 11. CONTRACTING AND PROCUREMENT PROCEDI TRES The recipient is required, where feasible, to employ contracting and procurement practices that promote open competition for all goods and services needed to complete this project. All contracts and subcontracts over certain amounts must be bid competitively, and sole source contracts over certain amounts are subject to specific re levant Y 2 criteria. The amounts and criteria are specified in the OMB Circulars incorporated by reference in this agreement and checked in Section 2. The Commission will defer to the recipient's own regulations and procedures as long as they reflect applicable state and local laws and regulations and are not in conflict with the minimum standards specified in the OMB Circulars incorporated by reference in this anreement and checked in Section 2. MEMBERS REQUEST 6 NOVEMBER 1997 9Tr D20'1N0=1 'wuc inu�Pl�'H� toot TT'd =M7 t' 9T5 �T: ? 8E6T-IT-dUW AWARD # - - Upon request, the recipient must submit to the Commission Project Manager a copy of all solicitations for services or products required to carry out the terms of the funding agreement and copies of the proposals or bids received. 12. coxrwAcrs stiscoNTRAcrs The recipient shall submit any proposed contracts or subcontracts, except its standard employment contracts for personnel, and any proposed substitution of contracts or subcontracts to the Commission Project Manager for approval prior to the recipient entering into same. The Commission Project Manager shall be notified before termination of any contract or subcontract entered into as part of this project. Executed copies of all contracts and subcontracts shall be submitted to the Commission Project Manager. Each contract or subcontract will contain a provision that further assignments will not be made to any third or subsequent tier contractor without the consent of the Commission Project Manager. The Commission Project Manager may require a contractor or subcontractor to demonstrate adequate staff resources. All contracts and subcontracts must incorporate all of the following: a A clear and accurate description of the material, products, or services to be procured as well as a detailed budget and timeline. o Provisions which allow for administrative, contactual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. o Provisions for te-^"nation by the recipient including termination procedures and the basis for settlement. o Language conforming to the "Nondiscrimination" discussion in Section 21 of these Terms and Conditions. o Any additional requirements specified in the OMB Circulars incorporated by reference in this agreement and checked in Section 2. o The Standard of Performance provisions specified in Section 16 of this agreement. Failure to comply with the above requirements may result in the termination of this agreement. MEMBERS REQUEST 7 NOVEMBER 1997 LE /It'd : et b ': ` T.b t,o:'.]T eeET-TT-drL ET'd 2Et't' t 9 916 ET:Ca eeeT-TT-:�tiW AWARD # - 13. 9ONDYNG AND M i SS TR ANC r The recipient will follow their own bonding and insurance requirements relating to bid guarantees, performance bonds, and payment bonds without regard to the dollar value of the contracts) or subcontracts) as long as they reflect applicable state and local laws and regulations and are not in conflict with the minimum standards specified in the OMB Circulars incorporated by reference in this agreement and checked in Section 2 of these Terms and Conditions. 14. PFYMITS ANT) CI F.ARANCFS The recipient is responsible for ensuring all necessary permits and environmental documents are prepared and clearances are obtained from the appropriate agencies. 15. T'FYMINATION This project may be terminated for any reason set forth below. f. Event of Breach In the event of any breach by the recipient of the conditions set forth in this agreement, the Commission may, without prejudice to any of its legal remedies, terminate this agreement upon five (5) days written notice to the recipient. g. State's Option The Commission may, at its option, terminate this agreement in whole or in part, upon giving thirty (30) days advance notice in writing to the recipient by certified ed mail, return receipt requested. In such event, the recipient agrees to use all reasonable efforts to mitigate the recipient's expenses and obligations hereunder. Also in such event, the Commission shall pay the recipient for all satisfactory services rendered and expenses incu- ed prior to such notice of termination which could not by reasonable efforts of the recipient have been avoided, but not in excess of the maximum payable under this agreement. 16. TRAVEL AND PER DIEM For purposes of payment, recipient's headquarters shall be considered the Iocation of the recipient's office where the employees assigned Tesponsibilities for this award are permanently assigned. Travel expenditures not listed in this agreement cannot be reimbursed. MEMBERS REOIJEST 8 NOVEMBER 1997 Dfl'1P10171 .L.i6471_='89H3 H_, Stl:lT 8r.67-TT-;dH1J SIT 2c1717 tS9 9T' £T:BT 866T-TT-�HN AWARD # Travel shall require prior written authorization from the Commission Project Manager. Recipient shall be reimbursed for authorized travel and per diem on the same basis as nonrepresented state employees. Travel expense claims must be submitted on formally printed company letterhead and recipient must sign and date the travel expense claim before submitting the travel expense claim to the Commission for payment. Travel expense claims and supporting receipts and expense documentation shall be attached to the recipient's Payment Request. A vehicle license number is required when claiming mileage, parking, or toll charges. Questions regarding allowable travel expenses or per diem should be addressed to the Commission Project Manager. The rates listed below will be in effect for the term of this agreement and apply to all travel, both in -state and out-of-state, unless and until the state's per diem reimbursement rates for nonrepresented employees are revised. a. For travel necessary to the performance of this agreement, recipient shall be reimbursed as follows: (1) Travel by common carrier, airline coach class or equivalent, in accordance with receipts or vouchers verifying expenditure. Receipts must be attached to recipient's travel expense claim. (2) Travel by private or recipient -owned automobile the reimbursement rate shall be up to 31 cents per le. If, however, travel by common carrier is more economical than by automobile, the rate for the common carrier will be reimbursed. (3) Travel by private car to and from the common earner will be reimbursed at common 31 cents per mile, as stated above. (4) Travel by rental car, if less expensive than taxi service. Receipts must be attached to recipient's travel expense claim for car rental and gas for rental car. Note: insurance coverage is not reimbursable. (5) MEMBERS REQUEST Parking fees, taxi fees, and public transit fees may be reimbursed, without receipt, for any amount of $10.00 or less. Amounts over S10.00 must be validated with receipts for actual expenses. Business calls will be reimbursed up to $5.00 without receipt. Amounts over $5.00 must be validated with receipts for actual expenses. 9 NOVEMBER 1997 'd _err r59 9i5 '61WnD 4H_, 'T'd `Et't S'9 915 s.T:BT 855T-TT-dJW AWARD # - - b. Per diem rates apply to travel more than 50 miles away from recipient's headquarters. The date and time of departure and return must be indicated on recipient's travel expense claim in order to establish appropriate per diem rates. Travel expense claims submitted for reimbursements of per diem without date and time of departure and return will be reduced by the amount of per diem invoiced. No receipts are required for travel meals or incidentals within the rates listed below. Per diem is reimbursable as follows: (1) For a trip of less than 24 hours, recipient shall be reimbursed for actual costs up to the maximum allowance for breakfast, dinner, and lodging according to the following table if the recipient's travel time meets the criteria outlined below. (2) Breakfast Up to $ 6.00, if began at or prior to 6 a.m. and terminated at or aver 9 a.m. Lunch Not reimbursed on a trip of less than 24 hours flinger j Up to $R1�8 00, if began at or prior to 4 p.m. and terminated at or after 7 p.m. Incidentals Not reimbursed on a trip of less than 24 hours Lodging Up to $79.00 plus taxes with receipt. Lodging expenses must be substantiated with a receipt. If no lodging receipt is provided, meals and incidentals will be reimbursed at a rate of $24.00 for trips lasting 12-24 hours. For overnight trips of less than 12 hourshours with no lodging oneipt eirnb- ement •l1 1. $2 00 for 11 .a rviva Lav lodging rwS.Ltay &YLLLL,./a4L {r4ar11L will be •h t.,! LUL all expenses. For trips lasting 24 hours or more, recipient will be reimbursed actual costs up to the m�mum allowance for meals, lodging, and ' id L{L Lll 11 allowance LYY for Lt11 incidentals according to the following table for each complete 24-hour period, beginning with the time of departure. For each 24-hour period: Breakfast Up to $ 6.00 Lunch Up to $ 10.00 Dinner Up to $18.00 incidentals Up to $ 6.00 Lodging Up to $79.00 plus tax Lodging esfenses must be substantiated with a receipt If no lodging receipt is provided, meals and incidentals will be reimbursed at a rate of $24.00. MEMBERS REQUEST I 0 NOVEMBER 1997 ti'd -Tut - tS3 9T5 C.lO-J 71 :i t-IT- N11 T ;•l u T r. 17. AWARD # For the last fractional part of a travel period of more than 24 hours, recepient will be reimbursed the authorized allowance for meals provided that the expense and the travel time following ....y SH was incurred meets the requirements: Breakfast: If travel began at or prior to 6 a.m. and terminated at or after 8 a.m. Lunch: If travv-1 began at or prior to 11 a.im and te-",:..a teed at or after 2 p.n. Dinner: if travel began at or prior to 5 p.m. and terminated at or after 7 p.m. RIGHTS `F PA TIES o The Commission shall be granted a no -cost, nonexclusive, nontransferable, irrevocable license to use or have practiced for or on behalf of the State of California the subject invention(s) for governmental purposes. • Recipient must obtain agreements to effectuate this clause with all persons or entities obtaining ownership interest in the patented subject inventions, o The Commission shall be granted the no -cost use of the technical data first produced orspeci f eally used La the performance of *his grant, J �.rV111H1{1 o The Commission shall be granted a royalty -free nonexclusive, irrevocable, nontransferable license to produce, translate,��publish, use and dispose of, and to authorize others to produce, translate, publish, use and dispose of all copyrightable material first produced or composed in the performance of this grant. 18. STANDARD OF P .RFO MANCF. Recipient, its subcontractors and their employees, in the performance of recipient's work under this award shall be responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures used in the scientific and engineering fields. Any costs for failure to meet the foregoing stand ard or to correct otherwise defective work that requires re -performance of the work, as directed by Commission Project Manager or his or her designee, shall be borne in total by recipient and not the Commission. The failure of a project to achieve the performance goals and objectives stated in the Work Statement is not a basis for requesting re -performance unless the work conducted by recipient and/or its subcontractors is deemed by the Commission to have failed the foregoing standard of performance. ME4tBERS REQUEST 11 NOVEMBER I997 S i ' d t'r t' 911 9fl:Cji 86 :-:.-dH i %bF. C'717i7 t;CQ 9TS, E :PT 8E5jT-T.T.--JHW TERMS AND CONDITIONS AWARD # 22/.70'd £ctt t59 9I5 3:0'1NO3 'WW05 J.Ot13N3'1JO EO:0I 855I-II- W £0'd £Zbb PS9 SIG TERMS AND CONDITIONS TABLE OF CONTENTS SECTION PAGE NO. 1. GRANT AGREEMENT 1 2. ATTACHMENTS AND REFERENCES 1 3. OTHER CONDITIONS 2 4. DUE DILIGENCE 2 5. FUNDING SOURCES - REQUIREMENTS AND RESTRICTIONS 3 Exxon Settlement 3 Stripper Well Settlement 3 Warner Amendment 3 State Energy PIan 3 6. RESTRICTIONS ON FUNDS - SUPPLANTING 4 7. PRODUCTS 4 8. QUARTERLY PROGRESS REPORTS 5 9. GENERAL TERMS 5 10. AMENDMENTS 6 11. CONTRACTING AND PROCUREMENT PROCEDURES 6 12. CONTRACTS OR SUBCONTRACTS 13. BONDING AND INSURANCE 8 14. PERMITS AND CLEARANCES 8 15. TERMINATION 8 16. TRAVEL AND PER DIEM 8 17. RIGHTS OF PARTIES I 1 EO:01 BEET-TT-elbW ;.7'_0'd :7m7 t59 9T6 1.1_0'LNOD 'WWI) .9d3N3'N.7D 0:0T eE T-T T_ HW 9T'd 2c17b 17S9 91:5 t' :IiT 856T-TT-aNW AWARD # - - In the event recipient/subcontractor fails to perform in accordance with the above standard: (1) Recipient/subcontractor will re -perform, at its own expense, any task which was not performed to the reasonable satisfaction of the Commission Project Manager. Any work re -performed pursuant to this paragraph shall be completed within the time . itat ne l..-..,...uoa... originally se: forth for the specific task involved. Recipient/subcontractor shall work any overtime required to meet the deadline for the task at no additional cost to the Commission; (2) The Commission shall provide a new schedule for the re -performance of any task pursuant to this paragraph in the event that re -performance of a task within the original time limitations is not feasible; and (J) The Commission shall have the option to direct recipient subcontractor not to re - perform any task which was not performed to the reasonable satisfaction of the Commission Project Manager pursuant to application of (1) and (2) above. In the event the Commission directs recipient/subcontractor not to re -perform a task, the Commission and recipient shall negotiate a reasonable settlement for satisfactory work performed. No previous payment shall be considered a waiver of the Commission's right to reimbursement. Nothing contained in this section is intended to limit any of the ruts or remedies which the Commission may have under law. 19. PAYMENT OF FUND$ a. Payment Requests T,ne recipient may request payment FrOM the Commission at any rme during the Y J Y Y )' »' ♦avu. Commissiona e u C term of this agreement although it is preferred that payment requests be submitted with the quarterly progress reports. Payments will generally be :Lira �Vitea{ua� V� ally de en a reYflhVu ,tflhIent bust., for recipient expenditures, i.e., after the recipient has paid for a service, product, supplies, or other approved budget item. No reimbursement for food or beverages shall be made other than allowable per diem charges, As a general rule, advance payments are not allowed. The Commission, at its sole discretion, may honor advance payment requests if warranted by compelling need. If any advance payments are received from the Commission, they must be deposited in a separate interest -bearing account. Funds in this award have a limited period in which they must b:, expended. All recipient expenditures must occur prior to the end of the term of this agreement. MEMBERS REQUEST 12 NOVEMBER 1997 _2:'iNC0 -kin i iJT.4z7 - LC:f? �T d 2c 7 t' 9 `f+TE ST -CT 9ET-TT-dN4.4 AWARD # b. Documentation All payment requests must be submitted using a completed Payment Request form (Exhibit A). This form must be accompanied by an itemized list of all charges and copies of all receipts or invoices necessary to document these charges for both Commission send match share. Any payment request that is submitted without the itemization will not be authorized. If the itemization or documentation is incomplete, inadequate, or inaccurate, the Commission Project Manager will inform the recipient and hold the invoice until all required information is received or corrected. Any penalties imposed on the recipient by a contractor because of delays •L W<V�l. Any penalties in payment will be paid by the recipient. c. Release of Funds The Commission Project Manager will not process any payment request during the agreement term if the following conditions have not been met: O All required quarterly reports have been submitted and are satisfactory to the Commission Project Manager. p All applicable special conditions have keen met. o All appropriate permits or permit waivers from governmental agencies have been issued to the recipient and copies have been received by the Commission Project Manager. o All products due have been submitted and are satisfactory to the Commission Project Manager. o Other prepayment conditions as may be required by the Commission Project Manager have been met. Such conditions will be specified in writing ahead of time, if possible. d. Retention It is the Commission's policy to retain 10 percent of any payment request or 10 mL percent of the totalCommissionaward at the end of the project. After the project is complete the recipient must submit a completed payment request form requesting release of the retention. The Commission Project Manager will review the project file and, when satisfied that the terms of the funding agreement have been fulfilled, will authorize release of the retention. MEMBERS REQUEST Ezt':' t59 9tE 13 NOVEMBER 1997 Fi9'-tit-dC4 RT' 20. FTN' L &DM1NIS1—tt A u E REPORT 21. 2it t" 9 9Tn S 9T:10T sesT-TT-LIHW A AD - A draft final report shall be submitted to the Commission Project Manager no later than 60 days prior to the end of the agreement term. The report all include: o Table of Contents. a Abstract o A brief summary of the objectives of the project and how these objectives were accomplished. o Any findings, conclusions, or recommendations for follow-up or ongoing activities that might result from the successful completion of the project. o A statement of future intent of the grant recipient to maintain or further develop the project. o A Payment Request form for the final payment (including any retention). o A consolidated list of contractors and subcontractors funded in whole or in part by the grant recipient. Include the name, address, concise statement of work done, period, and value or each. The Commission Project Manager will review the draft report. The recipient will incorporate applicable comments and submit the final report (the original and two copies) to the Commission Project Manager. Upon receipt of the fmal report, the Commission Project Manager shall ensure that ail work has been satisfactorily completed and any unused advanced funds and interest on such funds is refunded to the state. Refunds are due to the Commission within 60 days after the project is completed. Payment should be made by check or money order made payable to the California Energy Commission. FISCAL ACCOUNTING RFOUIREMrNTS Unless otherwise excepted, the recipient shall review and comply with the administrative requirements outlined in the applicable sections of the applicable 0MB circulars incorporated aspartof the f-in mg supplemented with the r.'pora t.... .d.. agreement. The CLsv�rrlarc are ..... following requirements. A EMaERS REQUEST 14 NOVEMBER 5997 ='rr r - 9 _'JII'21Q 'ir,J 1�_ pt1T 'SE..; T-T T_�- ET .a 2Ebb PS9 9T6 9T:01: 866T-TT-c{dW AWARD a. Accounting and Financial Methods The recipient shall establish a separate ledger account or fund for receipt and disbursement of Commission funds for each project funded by the Commission. Expenditure details must be maintained in accordance with the approved budget details using appropriate accounting practices. b. Retention of Records Tne recipient snail retain all project records (including financial records, progress reports, and payment requests) for a minimum of three (3) years after the project has been formally concluded unless otherwise specified in the funding agreement c. Audits Upon written request from the Commission, the recipient shall provide detailed documentation of all expenses at any time throughout the project in addition, the recipient agrees to allow the Commission or any other agency of the state, upon written request, to have reasonable access to and the right of inspection of all records that pertain to the project during the term of this agreement and for a period of three (3) years thereafter. Further, the recipient agrees to incorporate an audit of this project within any scheduled audits, when specifically requested by the state. Recipients are encouraged to conduct annuo auditsin accordance with the ..a.. strongly ,".ua....l ruuaaw uaa. single audit concept. The recipient should provide two copies of the independent audit report and any resulting comments and correspondence to the Commission Project Manager within 30 days of the completion of such audits. d. Project income Interest earned on payments from the Commission must be reported to the Conan fission Project Mauarg".er. Interest =tied by the recipient may be used, with prior written approval from the Commission Project Manager, to supplement the Commission award. Any earned interest that is not used to supplement the award must be retuned to the Commission at the end of the project. e. Match Share If the grant Budget include_ match share, the recipient's commitment of financial and personnel resources, as described in this agreement, is a required match for receipt of Commission funds. The recipient must maintain accounting records detailing the expenditure of the match share (actual cash and in -kind services), and provide complete documentation of expenditures ac described in Section 17. MEMBERS REQUEST 'c''6T'd aTt 15 NOYEMBER 1997 6.71:TT AWARD # 22_ 1Nr]FMNrFTC T1nN The r ien= agree to indemnify, defend, andIons a* . er •^'Y' b'• • uiiv�, iswaiaaac,... Me jtai{',, its officers, rigeIllJ, and employees from any and ail claims and losses accruing or resuiting to recipient and to any and ail contractors, subcontractors, maternalmen, laborers, and any other person, firm or corporation fiat_n;shino or snnnlvinn ,,.orl, services •materials s..ipnlia.. etion 'r ` •"t' `= "' a , or� i,a a...y +id trtJ�ii xLVLiLU33 with the ..c.fa_ f thi_ S 11 , . iCc ux sv. aw car%icr�i �sirr� + iin �+.-_r �::._i -� f mime an.3 jnccn....r,*•^w•..r• :r resulting rO ., arvy firm, or Lvi .uuwn who may he injured or NC11a GLL by the recipient in the performance of this agreement. 1,401'.TTQr,17, 4rJ A T1r1N - f7a TG*Rrwrr nc inn,rn, i wr�a a. The ie reci niss signature and dazing Y I�aag of this agreement shall constitute a certification under penalty oI perjury under the laws oI the State oI California that the recipient has, unless specifically exempted, complied with Government rode Section 12990 aaanid Calliforni.^. Cod of >3•1 tip.,.. Title ry Di Ch. 5ter l•. ;heTitleinmatter--; rivp+t....,,c .zi .. o :.......,«..,ram.-,-,-. a 1•. � r v .>, recipient agrees not to Liniawfully discriminate against any employee or applicants for employment because of race, religion. color. national origin, ancestry, physical handicap, medical condition, marital Status vex, nr age (over fort ). b:�..rn . •h 'on...:.nne o n ,. ._. tG :.`�.: .and its W, ... _.., , .+,__. v♦ u., wbr ,'.�a:e,a., ar .... if,. contractors .. .. 4a3ctors W.1..i subeond-actors shall not deny the agreement's benefits to any person on the 'oasis of religion. color, ethnic group identification, sex, age, physical or mental disability, nor shall they discriminate nnlaw s,lly against an y employee or anelioant for ymnln.,.nent i..a..xiazc a -A iauy tCa3V.5Jre, 4...1.13vf5 i3,-A.AV f'.. -.1gil5, »..,vzLJ, i'1l� _--.at iC21:11t..C.p, , Nia_.. di 'it`y, meeda iccondition, marital status, age, or sex. The recipient shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. C. iL G rcci13ic111 Siiasi CCd37d "vv`ttid't%c + r'J*IZIVLIJ Vr t'_:;,'.�'a:_ ^-, *v`,•-� ;v 1.1 Act (Uo c umcant i oec Sccrlon 12ilit s ed 2i Jti.:i. j, t 1, ,ia� regulationsyIGJ:al'ilir�'a'r%cj thereunder (California Code of Regulations, Title 2, Section 7285.0 et seq.), the provisions of Article 9.5. Chapter 1. Part 1, Division 3, Title 2_ of the Government CoA (fn:'ern^.'..e t 1 1 1 35-1 11 iG 5} n^-'4 fha ram'li.t, s.--14--4^ adopted by the ,.,4z-di g, _. .r a 3a .-.- v d. The recipient anti its contractors and subcontractors shall give written notice of their obligations under this clause to labor nrganizations with which they have a collective 1. arn.,in_n.+ ,.. ntll_�r ,n.,yraoma..♦ ..r.,,..,.-.:.., _4-1'1"-1C ' ldLllO-' -_-T_�Hi TE'd =t;b 1?S9 9T6 ST:OT 866T-TT-8UW AWARD # - - e. The recipient shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this agreement. 24. DRUG-FREEWO KP LACE. rFR'IIFIS'ATIQTI By signing this agreement, the recipient hereby certifies under penalty of perjury under the laws of the State of California that the recipient will comply with the requirements of the Drug -Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug -free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a). b. Establish a Drug -Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following: (1) The dangers of drug abuse in the workplace; (2) The person's or organization's policy of maintaining a drug -free workplace; (3) Any available counseling, rehabilitation, and employee assistance programs; and (4) Penalties that may be imposed upon employees for drug abuse violations. c. Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project: (1) Will receive a copy of the company's drug -free policy statement; and (2) Will agree to abide by the terms of the company's statement as a condition of employment on the project. Failure to comply with these requirements may result in suspension of payments under the agreement or termination of the agreement or both, and the recipient may be ineligible for any future state awards if the Commission determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. MEMBERS REQUEST 17 NOVEMBER 1997 LE/IE'd «Vt% t'S9 915 �dD ' 1fJ0 ' WWO: .1sd9N2. 70 IL:OT 86EL IL-�HW 22'd £Ct'' VS9 STE ET:7T SST -IT -atw AWARD # - - 25. pisPTJTFS In the event of a Agreement dispute or grievance between Recipient and the Commission, the following two-step procedure shall be followed by both parties: a. Commission Dispute Resolution The Recipient shall' rst discuss the problem informally with the Commission Agreement Manager. If the problem cannot be resolved at this stagee Recipient must direct the grievance together with any evidence, in writing, to thisornmission Contracts Officer. The grievance must state the issues in the dispute, the Iegal authority or other basis for the Recipient's position and the remedy sought. The Commission Contracts Officer and the Program Office Manager must make a determination on the problem within ten (10) working days after receipt of the written communication from the Recipient. The Contracts Officer shall respond in writing to the Recipient, indicating a decision supported by reasons. Should the Recipient disagree with the Contracts Officer decision, the Recipient may appeal to the second level. The Recipient must prepare a letter indicating why the Contracts Officer's decision is unacceptable, attaching to it the Recipient's original statement of the dispute with supporting documents, along with a copy of the Contracts Officer's response. This letter shall be sent to the. xecutivc Director at the Commission within ten (10) working days from receipt of the Contracts Officer's decision. The Executive Director or designee shall meet with the Recipient to review the issues raised. A written decision signed by the Executive Director or designee shall be returned to the Recipient within twenty (20) working days of receipt of the Recipient's letter. The Executive Director may exercise the option of presenting the decision to the Commission at a business meeting. Should the Recipient ..disagree with the Executive Director's decision, the Recipient may appeal to theommission at a regularly scheduled business meeting. Recipient will be provided with the current procedures for placing the appeal on a Commission Business Meeting Agenda. b. Binding Arbitration Should the Commission's Dispute Resolution procedure identified in paragraph B. above fail to resolve a agreement dispute or grievance to the satisfaction of the —Recipient, the Recipient may elect to have the dispute or grievance resolved through binding arbitration. The Commission may also elect to have any agreement dispute or grievance resolved through binding arbitration. The arbitration proceeding shall take place in Sacramento County, California, and shall be governed by the commercial arbitration rules of the American Arbitration Association (AAA) in effect on the date the arbitration is initiated. The dispute or grievance shall be I8 MEMBERS REQUEST 2,7f EE'd £Et' tS9 9T,E, Do INn= .WWO, NOVEMBER 1997 TT:OT BEET-tit-,EHIJ SZ'd :86 zcJb VS9 9T6 6T:7T 866T-TT-IJLN AWARD # resolved by one (1) arbitrator who is an expert in the particular field of the dispute or grievance. The arbitrator shall be selected in accordance with the aforementioned commercial arbitration rules. The decision rendered by the arbitrator shall be final, and judgment may be entered upon it in accordance with the applicable law in any court having jurisdiction thereof. The demand for arbitration shall be made no later than six (6) months after the date of the contract's termination, irrespective of when the dispute or grievance arose, and irrespective of the applicable statute of limitations for a suit based on the dispute or grievance. The cost of arbitration shall be borne by the parties as follows: i) The AAA's administrative fees shalt be borne equally by the parties; ii) The expense of a stenographer shall be borne by the party requesting a stenographic record; iii) Witness expenses for either side shall be paid by the party producing the witness; iv) Each party shall bear the cost of its own travel expenses; v) All other expenses shall be borne equally by the parties, unless the arbitrator apportions or assesses the expenses otherwise as part of his or her award. At the option of the parties, any or all of these arbitration costs may be deducted from any balance of Agreement funds. Both parties must agree, in writing, to utilize agreement funds to pay for arbitration costs. 26. WORKFITS' COMPFNSATTON INST iR ANCF a. Recipient hereby warrants that it carries Worker's Compensation Insurance for all of its employees who will be engaged in the performance of this agreement, and agrees to furnish to the Commission Project Manager satisfactory evidence of this insurance at any time the Commission Project Manager may request. b. If recipient is self -insured for worker's compensation, it hereby warrants such self- insurance is permissible under the laws of the State of California and agrees to furnish to the Commission Project Manager satisfactory evidence of this insurance at any time the Commission Project Manager may request. 27. POLITICAL ACTIVITY LIMITATIONS (HATCH Act" (only applicable to Warner Amendment funded grants - see section 5 for finding designation), a. Except for an officer or employee of an educational institution or system, as defined in 5 U.S.C. Section 1501 (4) (B), an employee or officer of a state or local government agency or subdivision, as defined in 5 U.S.C. Section 1501, which receives loans or grants funded by the United States or a federal agency, or which MEMBERS REQUEST 19 NOVEMBER I997 22= 17-2'd czrr, C59 Sic Jd0'1N0� 'L1o=1 2T:OI seET-Tt-6'W fi 'd o98 £7t.'b t S9 916 nE:L3T 8 T-LZ-aUW AWARD # received United States or federal agency funds as payment under a contract, may not: (1) Use or attempt to use his or her official authority or position to interfere with or affect the result of an election or nomination for office; (2) Cause or attempt to cause a state or local employee or officer to provide or contribute anything of value to any person or organization for political purposes; or (3) Be a candidate for elective office except in a non -partisan election as defined in 5 U.S.C. Section 1503. b. Subsection (a)(3) of this section does not apply to: (1) The Governor or Lieutenant Governor of a State or a person authorized by law to act as Governor; (2) A duly elected head of an executive department of a state or municipality who is not classified under a state or municipal merit or civil -service system; or (3) An individual holding elective office. 28. NATIONAL LABOR RELATIONS BOARD CERTIELCATION Recipient, by signing this Agreement, does swear under penalty of perjury that no more than one final unappealable finding of contempt of court by a Federal Court has been issued against the Recipient within the immediately preceding two year period because of the Recipient's failure to comply with an order of a Federal Court which orders the Recipient to comply with an order of the National Labor Relations Board (Public Agreement Code Section 10296). 29. AMERICANS wrrwDISABrLITIEs ACT By signing this Agreement, Recipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA. MEMBERS REQUEST 20 NOvEMBER 1997 'rZ'd t- 9 916 ?0'lt.,10:1 . i :!= i°�,�9N3• £T:L'JT R66,1-TT-9HLJ Sc'd i66 EZVP VS9 9T6 aZ:OT 866T-TT-e1UW EXHIBIT A PAYMENT REQUEST FORM AWARD # NOVEMBER 1991 MEMBERS REQUEST 21 tS9 9t J30'1NO2, 'WWOJ ,1h,d3N3'17.1J EI:LI 866I II cNL4 STATE OF CALIFORNIA CALIFORNIA ENERGY COMMISSION FINANCIAL STATUS REPORT OR PAYMENT REQUEST (PVEA) CEC 202 (12/93) Rermiem Na,.(ano CompWa Ad&Na) Instructions are on the reverse side. Type of Newest ❑ Reimbursement ❑ Advance ❑ Status Report Only Period Calm; by daa Rawl to P.yrnent Rammed No Amount Of rho Ragyae! S cant No Recount ID No. ANProwed ProM0 Tent Funding MOON Total Funds Requested to Date:S Total Funds Received to Date: S Total Expenses to Date: S Total Funds on Nand: S Interest Earned to Date; $ Line Items Budget Expenses this Period Expenses to Date Obligations Not Yet Paid Salaries and Wages Remaining Balance Benefits Travel Consultant Contractual Supplies and Equipment Other TOTAL CERTIFICATION CEC USE ONLY (-NS-) I certify to the best of my knowledge and belief that this report is correct and complete and that all outlays and obligations are for the FY purposes set forth in the funding agreement. Amount Authorized &gnaw. of AutMmad Cad.yN Officer Data Retention 0 Yes 0 No Typ. of PAM None and Tiee Prime Funding APPROVALS Appropriation Code CEC Protect Manager Mots ACCOUNTING OFFICE USE ONLY CEC Program Manager Dare CEO Retention Cvanif OMce Dwa Amount Scheduled �,ccr b;•9 ITS Jc3"11107,4 'WWOJ ci:]I SEtiT-TT-BHW EO•d %9F ZEI7V t'S9 9Te 8£:0T 865T-TT-LICW LZ'd 1C101 INSTRUCTIONS Payment Request No.: Begin with the number 1 on your first payment request and consecutively number each subsequent payment request. The last payment request should include the notation, "Final." Recipient (Name and Complete Address): Same as "Recipient" on the Grant Agreement This is the local jurisdiction receiving the grant (example: Lake County). Address should include the city. state and zip code. Type of Request: Indicate if this is a 'reimbursement' or "advance" payment request. Be sure to provide backup documentation and, if this is an advance request, provide a justification for the advance. If no funds are being requested, check "status report only." Amount of this Request: This line shows the amount currently being requested. Period Covered by this Report: The time period covered by this request (usually a three-month period). The first day of the period should be the day after the last day covered by your previous report Example: 1/4/94 to 3/31 /94. Grant No.: Same as "Grant Number" on the Grant Agreement. This is the eight digit code assigned by the Energy Commission (example: 961-93-000). Recipient ID No.: This space is for an account number or other identifier that may be assigned by the recipient (Optional). Approved Project Term: This is the entire project period beginning with the date the project starts through the end date. This date should match the "Term" on the Grant Agreement unless you have received a term extension. Total Funds Requested to Date: Show the total of all funds requested from the Energy Commission prior to this request. Total Funds Received to Date: Show the total amount of funds received from the Energy Commission prior to this request. "Funds Requested to Date" minus any retention withheld equals "Funds Received to Date." Total Expenses to Date: Show the total of expenses from the beginning of the project through and including the period covered by this report. This amount should be the same as the "Grand Total" expenses to date. Total Funds on Nand: This should be filled in only if you have received any advance funds from the Commission. If you have, show the balance of funds received. ("Funds Received to Date" minus "Expenses to Date" equals "Funds on Hand.") interest Earned to Date: Show ail interest earned on previously advanced funds. Line Items: The following budget categories apply to all expenditures invoiced. • Budget: Show by line item the budget as shown in the Grant Agreement Expenses this Period: Show by line item the actual payments made by the recipient during the period covered by this report Expenses to Date: Show by line item the cumulative total of all expenses from the beginning of the project through and including the period covered by this report. Obligations Not Yet Paid: Show by line, i+A-.-n all funds obligated on purchase orders. cont etc. for which you have received an invoice uut have not yet paid. • Remaining Balance: Show by line item the funds available for expenses or obligations. 'Budget" minus "Expenses to Date" minus "Obligations Not Yet Paid" equals "Remaining Balance." Certification: Name, title and signature of authorized certifying official (usually the grant recipient's project manager). Submit original and one copy to: The Commission Project Manager. Call the Manager for the appropriate mailing station (MS) code and mail to: California Energy Commission 1516 Ninth Street, MS #_ Sacramento, CA 95814 : 't-rs99T� �dD'1NOJ 'WWOJ J•.9a9N9'�21 TE:OT 8E t-LT-rHW City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 17, 1998 2 AGENDA ITEM NO ITEM TITLE RESOLUTION APPROVING AND ADOPTING FINAL BUDGET FOR FISCAL YEAR 1997-98 PREPARED BY Tom G. McCabe _61-1 DEPARTMENT City Manager EXPLANATION. The Finance Committee considered the proposed 1997-98 Fiscal Year Budget and on June 17, 1997 by Resolution No. 97-74, the City Council approved a preliminary budget reflecting the Committee's recommendations and amendments. The Final Budget is now constituted and ready for final adoption. Total budget appropriations are established at $31,514,588 which provide a balanced financial program for the 1997-98 fiscal year. Environmental Review X N/A Financial Statement Final Budget Document Account No. STAFF RECOMMENDATION Adopt the Final Budget for Fiscal Year 1997-98. BOARD/COMMISSION RECOMMENDATION N/A kTiACHMENTS (Listed Below) Resolution No. 98-32 1. Resolution 2. Preliminary Budget vs. Final Budget Summary of Budget Changes A-200 (Rev. 9/801 RESOLUTION NO. 98 - 32 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AND ADOPTING A FINAL BUDGET FOR FISCAL YEAR 1997-98 WHEREAS, the City's Finance Committee has reviewed the proposed budget as submitted by the City Manager; and WHEREAS, by Resolution No. 97-74 the City Council approved a preliminary City budget for fiscal year 1997-98 on June 17, 1997. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of National City that a final budget for the City of National City is hereby approved for fiscal year 1997-98. A copy of said budget is on file in the Office of the City Clerk and reference is made thereto for all particulars contained therein. PASSED and ADOPTED this 17th day of March, 1998. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: nn ga;-,,. George H. Eiser, III City Attorney PRELIMINARY BUDGET VS FINAL BUDGET SUMMARY OF BUDGET CHANGES FISCAL YEAR 1997-98 Department Preliminary Budget Budget Changes Final Budget Justification (+) or (-) City Council 144,7691 3,590: 148,359 City Clerk 84,562, 24,509 109,071 Position Adjustment City Clerk -Election 10,000 0 10,0001 City Manager 322,905 9,176 332,081 Revenue & Recovery 79,007 6,394, 85,401 Information Services 324,553 6,759:, 331,312, Utility Sewer Billing 147,090 3,6231 150,7131 Personnel Compensation 248,2501 6,206' 254,456 City Attorney 275,001 7,058: 282,059, Planning 454,552' 12,493' 467,045, Personnel 178,141 4,644, 182,785, General Services 167,4991 1,822 169,321 Non -Departmental 290,400 4,200 294,6001 Chamber of Commerce City Treasurer 17,884, 265 18,149 Police 7,978,314, 212,2428,190,5561UniformNeh. Com.Egm Fire Operations 3,001,335 40,688 3,042,023,Reserve Firefighters Lower Sweetwater 113,869. 217 114,086, Building & Safety 308,452, 8,331 316,783. Risk Management 1,887,111 1,289: 1,888,400 Engineering 627,193: 15,814, 643,007 Public Works -Operation 250,903 6,777 257,680 Public Works -Streets 1,004,083, 15,1141 1,019,197 Public Works -Sewer 2,976,822' 4,698' 2,981,520' Public Works-Fac. Maint. 1,289,7771 29,625', 1,319,402 Water Consumption Public Works-Eqmt.Maint. 1,098,082' 13,217 1,111,299 Gas/R & M Automobiles Library 544,279 10,161 554,440 Library Capital Outlay 26,300 0: 26,300 Recreation 437,823 6,5561 444,379' Park Maintenance 521,214 12,120' 533,334 Local Transit 1,854,680, 0 1,854,680 C.I.P. 3,903,000' 122,300 4,025,300' CDBG Oper. Reimb. 514,150, -157,300 356,850 GRAND TOTAL 31,082,000 432,588 31,514,588 Note: Aside from the variances noted above, compensation adjustments approved by the MEA & POA also affect the variances for each department. MEETING DATE ITEM TITLE City of National City, California COUNCIL AGENDA STATEMENT March 17, 1998 3 AGENDA ITEM NO CONSOLIDATED CASH AND INVESTMENT REPORT AS OF FEBRUARY 28, 1998 PREPARED BY C. REID, JR. EXPLANATION. DEPARTMENT FINANCE For the City Council's information and in compliance with the City's investment policy, the consolidated cash and investment report as of February 28, 1998 is hereby submitted. This report reflects the components of the investment portfolio as of February 28, 1998 and the results of the investment program for the period then ended. The investment portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. Environmental Review N/A Financial Statement Not Applicable Account No TAFF RECOMMENDATION J We recommend that the report be accepted and filed . BOARD/COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below) Resolution No 1.Cash Account Summary 3. Investment Summary by Investment Type 5. Monthly Statement of Receipts 2. Investment Summary by Maturity Date 4. Consolidated Cash Report 6. Monthly Statements of Disbursements 7. Pooled Investment Transactions Report A-200 (Rev. 9/Pot CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY February 1998 BALANCE REVOLVING CASH $ 4,998.74 RETURNED CHECKS 1,743.62 BANK OF AMERICA #80200 -296,444.16 OUTSTANDING WARRANTS -125,339.31 PAYROLL OUTSTANDING WARRANTS -6,537.93 INVESTMENTS 25,949,917.82 TOTAL $ 25, 528, 338.78 INVESTMENT EARNINGS HISTORY: FISCAL YEAR YEAR-TO-DATE TOTAL YEAR 1997-98 $ 443,551.31 $ 1996-97 566,200.50 1,256,907.31 1995-96 683,036.53 974,113.25 1994-95 650, 873.79 1, 001, 709.56 1993-94 467, 982.69 1, 011, 586.52 1992-93 361, 388.87 721, 913.49 1991-92 467,464.69 864,052.63 1990-91 726, 071.72 1, 303, 878.52 1989-90 701, 250.63 1, 544, 993.71 1988-89 661, 493.45 1, 311, 930.94 1987-88 566,012.74 979,435.87 1986-87 559, 768.00 1, 048, 978.23 1985-86 799, 778.30 1, 321, 688.93 1984-85 934, 674.79 1, 543, 266.30 02REC98A.XLS TYPE Federal National Mortgage Association Discount Notes Federal Home Loan Bank Callable Bonds Certificate of Deposit Certificate of Deposit Federal National Mortgage Association Discount Notes Federal Home Loan Bank Bonds Certificate of Deposit Federal Home Loan Bank Callable Bonds Merrill Lynch Commercial Paper Certificate of Deposit Certificate of Deposit Federal Farm Credit Bond Certificate of Deposit Federal Farm Credit Discount Notes Sigma Finance, Inc. Commercial Paper FINANCIAL 111 rtTTLi Gilford Securities, Inc. Mischief Financial Group, Inc. Grossmont Bank California Commerce Bank Gilford Securities, Inc. Gilford Securities, Inc. Imperial Thrift and Loan Finance 500 O'Connor & Co. Securities First National Bank of San Diego New West Thrift & Loan Corp. Gilford Securities, Inc. Franklin Bank Gilford Securities, Inc. O'Connor & Co. Securities CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 CURRENT MARKET VALUE DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST >EP�S1I MALRITY PRICE MATURED COST i2 MONTHS BATE 9/16/97 25/98 122,400.88 125,000.00 7/11/97 2/9/98 205,462.22 d]b,990.00 8/25/97 2/22/98 100,000.00 100,000 00 7/3/97 2/27/98 98,922.63 99,000.00 10/22/97 3/15/98 97,903.65 9/30/97 3/18/998 103,249.03 12/19/97 3/19/98 97,952.35 12/23/97 3/27/98 250,000.00 11/14/97 3/31/98 244,729.30 7/11/97 4/6/98 99,000.00 7/16/97 4/16/98 99,020.00 9/30/97 4/21/98 151,241.95 4/27/97 4/27/98 99,000.00 11/7/97 5/4/98 146,128.50 11/7/97 55/98 243,163.19 Page 1 of 6 N/A 5.420% N/A 5.620% N/A 5.900% N/A 5 950% 97,903.65 N/A 5.390% 103,249.03 N/A 5.450% 97,952.35 N/A 5.750% 250,000.00 N/A 7.020% 244,729.30 N/A 5.660% 99,000.00 N/A 5.850% 99,000.00 N/A 5.900% 151,241.95 N/A 5.420% 99,000.00 N/A 6 OCO% 146,128.50 N/A 5.430% 243,163.19 N/A 5.670% CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 CURRENT MARKET VALUE FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST nrg IPLTITIITIQM D€PosII MMLII LTY P13L€ M LJR Q COST . 211QNTHS RATE Certificate of Deposit California Ho -Hung Bank 11/12/97 5/12/98 99,003.00 99,000,00 N/A 5.800% Four Winds Funding Corp. Commercial Paper O'Connor & Co. Securities 11/25/97 5/13/98 252,245.89 252,245.89 N/A 5.704% Federal Home Loan Bank Bonds Gilford Securities, Inc. 11/25/97 5/14/98 149,435.37 149,985.37 N/A 5.400% Tennessee Valley Authority Zero Coupon Securities PaineWebber, Inc. 9/15/97 5/15/98 96,669.28 96,M3.28 N/A 5.780% Federal National Mortgage Association Bonds Gilford Securities, Inc. 125/97 5/18198 122,012.21 122,012.21 N/A 5.247% General Electric Commercial Paper O'Connor & Co. Securities 11/25/97 5/19/90 243,291.67 243,291.67 N/A 5.670% Federal Home Loan Bank Bonds Gilford Securities, Inc. 11/14/97 5/26/98 155,111.73 155,111.73 N/A 5.45096 Federal National Mortgage Association Bonds MulliBank Securities, Inc. 9/22/97 6/1/98 83,451.89 24,634.32 59,364.53 N/A 5.590% Certificate of Deposit First Federal of California 9/3/97 6/3/98 99,003.00 99,000.00 N/A 5.550% Certificate of Deposit California Pacific Bank 6/16/97 6/16/98 99,000.00 99,000.00 N/A 6000% Federal Home Loan Bank Callable Bonds Mischler Financial Group, Inc. 12/1/97 6/29/98 250,000.00 250,000.00 N/A 6.070% Certificate of Deposit National Bank of California 12/30/97 6/30/98 99,000.00 99,000.00 N/A 5.930% Certificate of Deposit Girard Savings Bank 7/1/97 7/1/98 99,000.00 99,000.00 N/A 6.d1U% Certificate of Deposit Flagship Federal Savings Bank 7/2/97 7/2/98 99,000.00 99,003.00 N/A 6 003% Page 2 of 6 IYP€ Certificate of Deposit Certificate of Deposit Federal Home Loan Bank Callable Bonds Federal Home Loan Bank Callable Bonds Certificate of Deposit Certificate of Deposit Sallie Mae Agency Bond U.S. Treasury Notes Certificate of Deposit Federal Home Loan Mortgage Bonds Federal Home Loan Mortgage Bonds Certificate of Deposit Certificate of Deposit Federal National Mortgage Association Bonds Certificate of Deposit Certificate of Deposit FINANCIAL 1NSTITtIIQN First National Bank of Marin Republic Bank Mischler Financial Group, Inc. MultiBank Securities, Inc. Life Savings Bank Balboa Thrift & Loan Gilford Securities PaineWebber, Inc. Grossmont Bank MultiBank Securities, Inc. MultiBank Securities, Inc. Western Financial Bank Western State Bank PaineWebber, Inc. Heritage Bank of Commerce Wilshire State Bank CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 DATE OF DATE OF PURCHASE DEPOSIT MATURITY PRICE 7/15/97 7/16/98 99,003.00 7/3/97 7/24/98 99,000.00 1 /29/98 7/29/93 250,000.00 7/30/97 7/30/98 250,000.OD 1/30/98 7/30/98 99,000.00 7/2/97 8/3/98 95,000.00 2/4/98 8/4/95 150,000.00 8/14/97 8/15/98 66,371.53 2/21 /98 8/21 /98 100,000.00 11 /25/97 8/25/93 66,319.55 11 /25/97 8/25/98 48,904.95 2/26/98 8/25/98 96,859.70 8/27/97 8/27/98 99,000.00 10/20/97 9/8/93 /1CO,285.83 12/17/98 9/17/98 95,000.00 9/22/97 9/22/98 99,000.00 Page 3 of 6 CURRENT MARKET VALUE AMOUNT CARRYING IF MATURITY INTEREST vMATt_1RFQ COST > 12 MONTHS RATE 99,000.00 N/A 6.20096 99,000.00 N/A 6.250% 250,000.00 N/A 0.585% 250,000.00 N/A 5.86096 99,000.00 N/A 5.950% 95,000.00 N/A 6.400% 150,000.00 N/A 5.728% 66,371.53 N/A 5 810% 100,000.00 N/A 5.750% 66,319.55 N/A 5.600% 48,904.95 N/A 5.63096 96,859.70 N/A 5.750% 99,000.00 N/A 6000% 100,285.83 N/A 5.890% 95,000.00 N/A 5.550% 99,000.00 N/A 5.900% Federal Home Loan Mtg Bnd Federal Home Loan Mortgage Bonds CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 CURRENT MARKET VALUE FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST IRSJIDITIQN DEPOSIT MATURITY mgt. MATUR€1? cosT > 12 MONTHS RAT PaineWebber, Inc. 5/13/97 9/14/98 98,937.50 98,937.50 N/A 6.210% MultiBank Securities, Inc. 11/25/97 9/25/98 49,817.31 49,817.31 N/A 5600% Federal Home Loan Mortgage Bonds MultiBank Securities, Inc. 11/25/97 9/25/98 53,422.51 53,422.51 N/A 5.550% Certificate of Deposit First Credit Bank 10/23/97 10/22/98 99,000.00 99,000.00 N/A 5.850% Federal Home Loan Band Noncallable Bonds Mischler Financial Group, Inc. 11/12/97 10/23/98 250,830.21 250,830.21 N/A 5.6133% Federal Home Loan Mortgage Bonds MultiBank Securities, Inc. 11/25/97 10/25/98 96,881.16 96,881.16 N/A 5.68096 Certificate of Deposit Southwestern Credit Union 10/24/97 10/26/98 99,000.00 99,000.00 N/A 6.100% Federal National Mortgage Association Bonds Mischief Financial Group, Inc. 11/26/97 10/26/98 283,678.91 283,678.91 N/A 5.720% Certificate of Deposit Alliance Bank 11/14/97 11/14/98 99,764.(X) 99,764.00 N/A 5.900% Certificate of Deposit Paradise Valley Credit Union 11/14/97 11/16/98 94,399.139 94,399.89 N/A 5.930% Certificate of Deposit First American Federal Credit Union 11/18/97 11/18/98 94,428.71 94,428.71 N/A 5.900% GNMA Bonds Pass Thru Pool MultiBank Securities, Inc. 10/21/97 12/21/98 33,297.82 33,297.82 33,297.82 5.920% Certificate of Deposit Borrego Springs Bank 12/19/97 12/21/98 94,444.71 94,444.71 94,444.71 5.850% Certificate of Deposit Kern Central Credit Union 12/22/97 12/23/98 99,000.00 99,000.00 $99,000 i]0 5.800% Federal National Mortgage Association Bonds First Tennessee Bank 9/23/97 12/23/98 151,889.06 151,889.06 151,889.06 6.030% Page 4 of 6 TYPE Federal National Mortgage Association Bonds Certificate of Deposit GMAC Mortgage Corp. GNMA Bonds Citizen Fidelity GNMA Bonds Certificate of Deposit Certificate of Deposit Certificate of Deposit Certificate of Deposit Certificate of Deposit GNMA Bonds Pass Thru Pool Criterion Financial GNMA Bonds Multiple Issuer GNMA Bonds TransOhio Savings Bank GNMA Bonds Ameribanc Savings Bank GNMA Bonds Certificate of Deposit Federal Home Loan Bank Callable Bonds FINANCIAL IN§T1T E[1QN MultiBank Securities, Inc. Centennial Thrift & Loan MultiBank Securities, Inc. MultiBank Securities, Inc. Merchant Bank Goleta National Bank Pan American Bank Southern Pacific Bank Sunwest Bank First Republic Savings Bank MultiBank Securities, Inc. MultiBank Securities, Inc. MultiBank Securities, Inc. MultiBank Securities, Inc. MultiBank Securities, Inc. Commerical Pacific Bank CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 CURRENT MARKET VALUE DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST DEPOSIT MATURITY PRICE MATURED COST >_12 MONTH§ RATE 12f23i97 12/23/98 53, 437.62 10/28/97 1 /28/99 99,000.03 8/26/97 1 /30/99 22,518.0D 8/26/97 1 /30/ 9 18,164.07 2/2/98 2/2/99 99,000.00 2/4/98 2/4F39 99,030.03 2/4F98 2/4199 99,000.00 25/98 25/99 94,562.65 25F98 25/99 94,562.65 8/26/97 226, . 9 99,000.00 10/15/97 3/15/99 38,822.67 10/30/97 3/29/99 34,504.40 10/21 /997 421 /99 39,863.99 11/21/97 5/21/99 29,989.48 10/30/97 529/99 48,805.26 12/16/97 6/18/99 99,000.00 Page 5 of 6 53,437.62 N/A 5.730% 99,000.00 99,000.00 6.200% 1,088.57 21,732.48 1,608.82 16, 797.70 99,000.00 99,000.00 99,020.00 94,562.65 94,562.65 99,000.00 38,822.67 34,504.40 30,863.99 29,989.48 48,805.26 99,003 00 21, 732.48 6.020% 16,797.70 6.020% N/A 5.900% N/A 5.800% N/A 5.850% N/A 5.750% N/A 5.750% 99,000.00 6.190% 38,822.67 5.870% 34,504.40 5.970% 39,863.99 5.820% 29,989.48 5.793% 48,805.26 5.970% 99,000.00 6.100% CITY OF NATIONAL CITY INVESTMENT SUMMARY BY MATURITY DATE February 1998 CURRENT MARKET VALUE FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST TYPE LKSIITj/TIIN DEPoSIT MATURITY PI3tc€ MATURED COST >12MONItj BATE Federal National Mortgage Mischler Financial Group, Inc. 12/17/97 6/19/99 250,041.81 250,041.81 250,041.81 6.020% Association Bonds Colonial Mortgage Company MultiBank Securities, Inc. 12/23/97 6/23/99 40,796.39 40,796.39 40,796.39 5.910% GNMA Bonds United Mortgage Corp. MultiBank Securities, Inc. 11/12/97 7/12/99 39,267.48 39,267.48 39,267.48 6.000% GNMA Bonds GNMA Bonds Pass Thru Pool MultiBank Securities, Inc. 11/12/97 8/12/99 35,756.95 35,756.95 35,756.95 6.050% GNMA Bonds Pass Thru Pool MultiBank Securities, Inc. 11/21/97 9/21/99 81,701.86 81,701.86 81,701.86 5.920% Federal National Mortgage MultiBank Securities, Inc. 11 /25/97 9/25/99 49,829.57 49,829.57 49,829.57 6.190% Association Bonds Fed. Home Loan Bank Gilford Securities 2/18/98 2/18/00 100,000.00 100,030.00 100,030.00 5.793% Pooled Investment Fund MultiBank Securities, Inc. 9/17/97 6/1/00 58,289.73 1,132.88 57,510.49 57,510.49 6.290% Federal Home Loan Bank Callable Bonds Mischler Financial Group Inc. 2/18/93 8/18/00 250,000.00 25000000 25000000 5800% Local Agency Investment Fund San Diego County Treasurer N/A N/A N/A 0.00 N/A 3.627% State of California Treasurer N/A N/A N/A 16,911,368.37 N/A 5.715% Total Investments $25,949,917.82 Page 6 of 6 TYPE Merrill Lynch Commercial Paper Sigma Finance, Inc. Commercial Paper Four Winds Funding Corp. Commercial Paper General Electric Commercial Paper Total Commercial Paper Federal National Mortgage Federal National Mortgage Association Discount Notes Federal Home Loan Bank Callable Bonds Federal National Mortgage Association Discount Notes Federal Home Loan Bank Bonds Federal Home Loan Bank Callable Bonds FINANCIAL INSTITUTION O'Connor & Co. Securities O'Connor & Co. Securities O'Connor & Co. Securities O'Connor & Co. Securities Gilford Securities, Inc. Mischler Financial Group, Inc. Gilford Securities, Inc. Gilford Securities, Inc. Finance 500 CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 DATE OF DATE OF PURCHASE AMOUNT DEPOSIT MATURITY PRICE MATURED 11/14/97 11/7/97 11/25/97 11/25/97 9/16/97 7/11/97 10/22/97 9/30/97 12/23/97 3/31/98 244,729.30 5/5/98 243,163.19 5/13/98 252,245.89 5/19/98 243,291.67 2/5/98 122, 400.88 125, 000.00 2/9/98 205,462.22 205,990.00 3/15/98 97,903.65 3/18/98 103,249.03 3/27/98 250,000.00 Page 1 of 7 CARRYING COST 244,729.30 243,163.19 252,245.89 243,291.67 983,430.05 97,903.65 103,249.03 250, 000.00 CURRENT MARKET VALUE IF MATURITY INTEREST > 12 MONTHS RATE N/A N/A N/A N/A N/A N/A N/A N/A N/A 5.660% 5.670% 5.704% 5.670% 5.420% 5.620% 5.390% 5.450% 7.020% TYPE Federal Farm Credit Bond Federal Farm Credit Discount Notes Federal Home Loan Bank Bonds Tennessee Valley Authority Zero Coupon Securities Federal National Mortgage Association Bonds Federal Home Loan Bank Bonds Federal National Mortgage Association Bonds Federal Home Loan Bank Callable Bonds Federal Home Loan Bank Callable Bonds Federal Home Loan Bank Callable Bonds Sallie Mae Agency Bond U.S. Treasury Notes Federal Home Loan Mortgage Bonds FINANCIAL INSTITUTION Gilford Securities, Inc. Gilford Securities, Inc. Gilford Securities, Inc. PaineWebber, Inc. Gilford Securities, Inc. Gilford Securities, Inc. MuMBank Securities, Inc. Mischler Financial Group, Inc. Mischler Financial Group, Inc. MultiBank Securities, Inc. Gilford Securities PaineWebber, Inc. MultiBank Securities, Inc. CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 DATE OF DATE OF PURCHASE DEPOSIT MATURITY PRICE 9/30/97 4/21/98 151,241.95 11/7/97 5/4/98 146,128.50 11/25/97 5/14/98 149,985.37 9/15/97 5/15/98 96,653.28 12/5/97 5/18/98 122,012.21 11/14/97 5/26/98 155,111.73 9/22/97 6/1/98 83,451.89 12/1/97 6/29/98 250,000.00 1/29/98 7/29/98 250,000.00 7/30/07 7/30/98 250,000.00 2/4/98 8/4/98 150,000.00 8/14/97 8/15/98 66,371.53 11/25/97 8/25/98 66,319.55 Page 2 of 7 CURRENT MARKET VALUE AMOUNT CARRYING IF MATURITY INTEREST MATURED COST > 12 MONTHS RATE 151,241.95 N/A 5.420% 146,128.50 N/A 5.430% 149,985.37 N/A 5.400% 96,653.28 N/A 5.780% 122,012.21 N/A 5.247% 155,111.73 N/A 5.450% 59,364.53 N/A 5.590% 250,000.00 N/A 6.070% 250,000.00 N/A 0.585% 250,000,00 N/A 5.860% 150,000.00 N/A 5.728% 66,371.53 N/A 5 810% 66,319.55 N/A 5 600% TYPE Federal National Mortgage Association Bonds PaineWebber, Inc. 10/20/97 9/8/98 100,285.83 100,285.83 N/A 5.890% Federal Home Loan Mtg Bnd PaineWebber, Inc. 5/13/97 9/14/98 98,937.50 98,937.50 N/A 6.210% Federal Home Loan Mortgage Bonds MultiBank Securities, Inc. 11/25/97 9/25/98 49,817.31 49,817.31 N/A 5.600% CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 CURRENT FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING MARKETIFMAT RIITYE INTEREST INSTITUTION DEPOSIT MATURITY PRICE MATURED COST > 12 MONTHS RATE Federal Home Loan Mortgage Bonds MultiBank Securities, Inc. 11/25/97 8/25/98 48,904.95 48,904.95 N/A 5.600% Federal Home Loan Mortgage Bonds MultiBank Securities, Inc. 11/25/97 9/25/98 53,422.51 53,422.51 N/A 5.550% Federal Home Loan Band Nonceliable Bonds Federal Home Loan Mortgage Bonds Federal National Mortgage Association Bonds GNMA Bonds Pass Thru Pool Federal National Mortgage Association Bonds Federal National Mortgage Association Bonds GMAC Mortgage Corp. GNMA Bonds Mischler Financial Group, Inc. 11/12/97 10/23/98 250,830.21 250,830.21 N/A ° 5.660 ,b MultiBank Securities, Inc. 11/25/97 10/25/98 96,881.16 96,881.16 N/A ° 5.680.E Mischler Financial Group, Inc. 11/26/97 10/26/98 283,678.91 283,678.91 N/A 5.720% MultiBank Securities, Inc. 10/21/97 12/21/98 33,297.82 33,297.82 $32,614.00 5.920% First Tennessee Bank 9/23/97 12/23/98 151,889.06 151,889.06 151,889.06 6.030% MultiBank Securities, Inc. 12/23/97 12/23/98 53,437.62 53,437.62 N/A 5.730% MultiBank Securities, Inc. 8/26/97 1/30/99 22,518.00 1,088.57 21,732.48 21,732.48 fi 020% Page 3 of 7 TYPE CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 CURRENT MARKET VALUE FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING IF MATURITY INTEREST INSTITUTION DEPOSIT MATURITY PRICE MATURED COST > 12 MONTHS RATE Citizen Fidelity GNMA Bonds MultiBank Securities, Inc. 8/26/97 1/30/99 18,164.07 1,608.82 16,797.70 16,797.70 6.020% GNMA Bonds Pass Thru Pool MuMGBank Securities, Inc. 10/15/97 3/15/99 38,822.67 38,822.67 38,822.67 5.870% Criterion Financial GNMA Bonds MultiBank Securities, Inc. 10/30/97 3/29/99 34,504.40 34,504.40 34,504.40 5.970% Multiple Issuer GNMA Bonds MultiBank Securities, Inc. 10/21/97 4/21/99 39,863.99 39,863.99 39,863.99 5.820% TransOhio Savings Bank GNMA Bonds MultiBank Securities, Inc. 11/21/97 5/21/99 29,989.48 29,989.48 29,989.48 5.790% Ameribanc Savings Bank GNMA Bonds MultiBank Securities, Inc. 10/30/97 5/29/99 48,805.26 48,805.26 48,805.26 5.970% Federal Home Loan Bank Callable Bonds MultiBank Securities, Inc. 12/17/97 6/19/99 250,041.81 250,041.81 250,041.81 6.020% Federal National Mortgage Association Bonds MultiBank Securities, Inc. 12/23/97 6/23/99 40,796.39 40,796.39 40,796.39 5.910% Colonial Mortgage Company GNMA Bonds MultiBank Securities, Inc. 11/12/97 7/12/99 39,267.48 39,267.48 39,267.48 6.000% United Mortgage Corp. GNMA Bonds MultiBank Securities, Inc. 11/12/97 8/12/99 35,756.95 35,756.95 $35,756.95 6.050% GNMA Bonds Pass Thru Pool MultiBank Securities, Inc. 11/21/97 9/21/99 81,701.86 81,701.86 81,701.86 5.920% GNMA Bonds Pass Thru Pool MultiBank Securities, Inc. 11/25/97 9/25/99 49,829.57 49,829.57 49,829.57 6.100% Fed. Home Loan Bank Gifford Securities 2/18/98 2/18/00 100,000.00 100,000.00 100,000.00 5.790% Federal National Mortgage Association Bonds MultiBank Securities, Inc. 9/17/97 6/1/00 58,289.73 1,132.88 57,510.49 57,510.49 6.290% Page 4 of 7 TYPE Federal Home Loan Bank Callable Bonds Total U.S. Government Securities CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 CURRENT FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING MARKET MATURITY INTEREST INSTITUTION DEPOSIT MATURITY PRICE MATURED COST > 12 MONTHS RATE Mischler Financial Group, Inc. 2/18198 8/18/00 250,000.00 250,000.00 250,000.00 5.800% 4,721,144.74 Certificate of Deposit Grossmont Bank 8/25/97 2/22/98 100,000.00 100,000.00 N/A 5.900% Certificate of Deposit California Commerce Bank 7/3/97 2/27/98 98,922.63 99,000.00 N/A 5.950°.6 Certificate of Deposit Imperial Thrift and Loan 12/19/97 3/19/98 97,952.35 97,952.35 N/A 5.750% Certificate of Deposit First National Bank of San Diego 7/11/97 4/6/98 99,000.00 99,000.00 N/A 5.850% Certificate of Deposit New West Thrift & Loan Corp. 7/16/97 4/16/98 99,000.00 99,000.00 N/A 5.900% Certificate of Deposit Franklin Bank 4/27/97 4/27/98 99,000.00 99,000.00 N/A 6.000% Certificate of Deposit California Ho -Hung Bank 11/12/97 5/12/98 99,000.00 99,000.00 N/A 5.800% Certificate of Deposit First Federal of California 9/3/97 6/3/98 99,000.00 99,000.00 N/A 5.550% Certificate of Deposit California Pacific Bank 6/16/97 6/16/98 99,000.00 99,000.00 N/A 6.000% Certificate of Deposit National Bank of California 12/30/97 6/30/98 99,000.00 99,000.00 N/A 5.940% Certificate of Deposit Girard Savings Bank 7/1/97 7/1/98 99,000.00 99,000.00 N/A 6.200% Certificate of Deposit Flagship Federal Savings Bank 7/2/97 7/2/98 99,000 00 99,000.00 N/A ° 6.000 ,6 Certificate of Deposit First National Bank of Marin 7/15/97 7/16/98 99,000.00 99,000.00 N/A 6 200% Certificate of Deposit Republic Bank 7/3/97 7/24/98 99,000.00 99,000.00 N/A 6.250% Page 5 of 7 TYPE CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 CURRENT FINANCIAL DATE OF DATE OF PURCHASE AMOUNT CARRYING MARKET MATURITYE INTEREST jKSTITUTIOtj DEPOSIT MATURITY PRICE MATURED COST > 12 MONTHS RATE Certificate of Deposit Life Savings Bank 1/30/98 7/30/98 99,000.00 99,000.00 N/A 5 950% Certificate of Deposit Balboa Thrift & Loan 7/2/97 8/3/98 95,000.00 95,000.00 N/A 6.400°.6 Certificate of Deposit Grossmont Bank 2/21/98 8/21/98 100,000.00 100,000.00 N/A ° 5.750 ,6 Certificate of Deposit Western State Bank 8/27/97 8/27/98 99,000.00 99,000.00 N/A ° 6.000 ,6 Certificate of Deposit Western Financial Bank 2/25/98 8/25/98 96,859.70 96,859.70 N/A ° 5.750.E Certificate of Deposit Heritage Bank of Commerce 12/17/97 9/17/98 95,000.00 95,000.00 N/A ° 5.550 ,6 Certificate of Deposit Wilshire State Bank 9/22/97 9/22/98 99,000.00 99,000.00 N/A ° 5.900 ,5 Certificate of Deposit First Credit Bank 10/23/97 10/22/98 99,000.00 99,000.00 N/A 5.850% Certificate of Deposit Southwestern Credit Union 10/24/97 10/26/98 99,000.00 99,000.00 N/A 6.100% Certificate of Deposit Alliance Bank 11/14/97 11/14/98 99,764.00 99,764.00 N/A 5.900% Certificate of Deposit Paradise Valley Credit Union 11/14/97 11/16/98 94,399.89 94,399.89 N/A 5.900% Certificate of Deposit First American Federal Credit Union 11/18/97 11/18/98 94,428.71 94,428.71 N/A 5 900% Certificate of Deposit Berrego Springs Bank 12/19/97 12/21/98 94,444.71 94,444.71 94,444.71 5.850% Certificate of Deposit Kern Central Credit Union 12/22/97 12/23/98 99,000.00 99,000.00 99,000.00 5.800% Certificate of Deposit Centennial Thrift & Loan 10/28/97 1/28/99 99,000.00 99,000.00 99,000.00 6.200% Certificate of Deposit Merchant Bank 2/2/98 2/2/99 99,000.00 99,000.00 N/A 5.900% Certificate of Deposit Goleta National Bank 2/4/98 2/4/99 99,000.00 99,000.00 N/A 5.800°.6 Page 6 of 7 TYPE Certificate of Deposit Certificate of Deposit Certificate of Deposit Certificate of Deposit Certificate of Deposit Total Certificates of Deposit Pooled Investment Fund Local Agency Investment Fund Total Pooled Investments Total Investments FINANCIAL INSTITUTION Pan American Bank Southern Pacific Bank Sunwest Bank First Republic Savings Bank Commerical Pacific Bank San Diego County Treasurer State of California Treasurer CITY OF NATIONAL CITY INVESTMENT SUMMARY BY INVESTMENT TYPE February 1998 DATE OF DATE OF PURCHASE AMOUNT DEPOSIT MATURITY PRICE MATURED 2/4/98 2/4/99 99,000.00 2/5/98 2/5/99 94,562.65 2/5/98 2/5/99 94,562.65 8/26/97 2/26/99 99,000.00 12/16/97 6/18/99 99,000.00 N/A N/A N/A N/A N/A N/A Page 7 of 7 CARRYING COST 99,000.00 94,562.65 94,562.65 99,000.00 99,000.00 3, 333, 974.66 0.00 16,911,368.37 16,911, 368.37 $25,949,917.82 CURRENT MARKET VALUE IF MATURITY INTEREST > 12 MONTHS RATE N/A 5.850% N/A 5.750% N/A 5.750% 99,000.00 6.190% 99,000.00 6.100% N/A N/A 3.627% 5.715% FUND NUMBER CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT ALL FUNDS FEBRUARY 28, 1998 FUND TITLE 001 GENERAL FUND 102 TECHNOLOGY FUND 103 GENERAL CAPITAL OUTLAY FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 106 GRANT -CA LITERACY CAMPAIGN 107 RETIREMENT FUND 1C8 LIBRARY CAPITAL OUTLAY 1C9 GAS TAXES FUND 111 P.O.S.T. FUND 112 LOWER SWEETWATER FUND 115 PARK & REC CAPITAL OUTLAY FUND 120 PLAN CHECKING REVOLVING FUND 123 FAMILIES FOR LITERACY FUND 125 SEWER SERVICE FUND 126 FIRE DEPT ACTIVITIES FUND 130 EMT-D REVOLVING FUND 131 ASSET FORFEITURE FUND 136 TINY TOT CLASSES FUND 137 NC JUVENILE OUT OF GANGS PROJ 138 GRANT- SECTION 321 145 JUVENILE EDUCATION FUND 147 GRANT -JUDGE PROGRAM 150 GRANT-OCJP SER.NIOL. JUV. OFF. 153 COPS UNIVERSAL HIRING 154 STATE PUBLIC LIBRARY FUND 157 SUPPL. LAW ENFORCEMENT (SLESF) 158 SWIMMING POOL REVOLVING FUND 159 GENERAL PLAN UPDATE RESERVE 165 GRANT-LSCA TITLE III 167 NC SUPPRESSION OF DRUG ABUSE 169 LOCAL LAW ENFORCE BLOCK GRANT 170 LITERACY INITATIVES V 171 LIBRARY SCHOOL CONTRACT 172 TRASH RATE STABILIZATION FUND 176 POLICE REIMBURSED OVERTIME 177 RESTITUTION REIMBURSEMENTS 178 POLICE HAT BADGES 179 NPT BUS DONATIONS FUND 181 LTSA LITERACY SYMPOSIUM 182 COPS GRANT PART II 183 LITERACY INITATIVES IV 184 LIBRARY COMPUTER CENTER 221 PLAZA BONITA BONDS 301 GRANT- C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION "A" FUND 308 GRANT -HIGHWAY BRIDGE REHAB 312 STP LOCAUTRANSNET HIGHWAY 313 GRANT-CMAQ 343 STATE -LOCAL PARTNERSHIP 401 N.C. JPA FINANCING AUTHORITY 552 TDA 626 FACILITIES MAINTENANCE FUND 627 LIABILITY INS. FUND 628 GENERAL SEVICES FUND 632 INFROMATICN SERVICES 643 MOTOR VEHICLE SVC FUND 718 TRUST & AGENCY 719 1911 ACT IMPROVEMENT BONDS 721 LIBRARY TRUST FUND ENDING BALANCE 390, 564.17 1,505,255.24 1, 365, 917.19 0.00 0.00 29,231.73 41,184.61 33,909.50 1,441,226.03 4,841.59 21,697.74 11,131.17 43,079.89 2,642.49 10,949,048.85 502.15 96,713.05 77,509.51 7,939.53 68.68 2.315.61 8,025.25 0.00 22,887.00 115,374.85 12.293.23 172,860.52 1.227.00 111,545.57 2,253.00 2.970.35 23,120.84 57, 555.58 43,027.46 155,166.58 3,167.20 2,828.12 36.11 6,864.71 0.00 0.00 31, 633.39 40, 320.56 0.00 0.00 5,7,2566.15 1,548,072.52 0.00 9C5,408.34 0.00 230.579.61 0.00 0.00 670.213.98 4,067,197.49 61,656.99 164.704.59 773,143.56 167,112.49 1,424.52 43.632.49 TOTAL ALL FUNDS 25,528,338.78 MONTHLY STATEMENT OF RECEIPTS FOR THE MONTH OF FEBRUARY FUND FUND TITLE 001 GENERAL FUND 102 TECHNOLOGY FUND 103 GENERAL CAPITAL OUTLAY FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 106 CALIFORNIA LITERACY CAMPAIGN 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 111 P.O.S.T. FUND 112 LOWER SWEETWATER FUND 115 PARK & REC CAPITAL OUTLAY FUND 120 PLAN CHECKING REVOLVING FUND 123 FAMILIES FOR LITERACY FUND 125 SEWER SERVICE FUND 130 EMT-0 REVOLVING FUND 131 ASSET FORFEITURE FUND 136 TINY TOT CLASSES FUND 138 SECTION 321 GRANT 147 JUDGE PROGRAM 150 OCJP SERIOUSNIOL JUV OFFENDER 153 COPS UNIVERSAL HIRING 156 PHOTO -RADAR FUND 157 SUPPL. LAW ENFORCEMENT (SLESF) 158 SWIMMING POOL REVOLVING FUND 164 CA TRAFFIC SAFETY PROGRAM 165 GRANT- LSCA TITLE III 167 NC SUPPRESSION OF DRUG ABUSE 169 LOCAL LAW ENFORCE BLOCK GRANT 170 LITERACY INITIATIVES V 171 LIBRARY SCHOOL DISTRICT CONTRACT 172 TRASH RATE STABILIZATION FUND 176 POLICE REIMBURSED OVERTIME 177 RESTITUTION REIMBURSEMENTS 178 POLICE HAT BADGES 179 NPT BUS DONATIONS FUND 181 LTSA LITERACY SYMPOSIUM 183 LITERACY INITIATIVES VI 184 LIBRARY COMPUTER CENTER 186 FIRE PROF CONSULTING SERVICES 301 C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION "A" FUND 312 STP LOCAUTRANSNET HIGHWAY 343 STATE -LOCAL PARTNERSHIP 401 N.C. JPA FINANCING AUTHORITY 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 632 INFORMATION SERVICES 643 MOTOR VEHICLE SVC FUND 718 TRUST & AGENCY 719 1911 ACT IMPROVEMENT BONDS 721 LIBRARY TRUST FUND TOTAL ALL FUNDS FEBRUARY YTD. FEB. 1,138, 791.93 0.00 0.00 8,699.45 10,137.07 0.00 1,952.84 0.00 10, 484.60 28,517.43 0.00 1,707.85 0.00 419,904.85 0.00 790.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 43, 900.00 0.00 2,493.50 49.73 0.00 0.00 0.00 21,150.00 0.00 460.00 0.00 17,194.50 0.00 0.00 39, 542.00 0.00 116,880.56 127, 529.00 653, 959.77 18, 349.00 28, 617.00 105, 533.00 7,117.89 208.45 11, 075, 794.26 720,010.00 16,450.00 229, 731.83 252, 092.98 37,177.00 16,971.90 658, 259.69 14, 326.04 91, 835.35 7,751.80 28, 079.89 8,985.00 2,046,192.89 16,063.64 19,262.96 3,460.00 4,655.00 670.00 48, 991.00 38, 262.22 380.41 129,719.49 22,366.50 14,192.79 2,253.00 57,636.00 0.00 199, 820.00 54, 900.00 155,166.58 11, 938.43 2,828.12 36.11 12,489.04 0.00 42, 300.00 62,631.00 460.00 504, 291.17 307,273.26 (99,837.11) 25, 307.00 281, 548.11 0.00 1,192, 646.06 1,035,777.74 1, 753, 319.07 151, 805.79 261,747.13 1,305,818.60 73, 223.93 7,190.02 2, 803, 970.94 22, 904, 251.69 MONTHLY STATEMENT OF DISBURSEMENTS FOR THE MONTH OF FEBRUARY FUND FUND TITLE 001 GENERAL FUND 102 TECHNOLOGY FUND 103 GENERAL CAPITAL OUTLAY FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 106 CALIFORNIA LITERACY CAMPAIGN 107 RETIREMENT FUND 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 111 P.O.S.T. FUND 112 LOWER SWEETWATER FUND 115 PARK & REC CAPITAL OUTLAY FUND 123 FAMILIES FOR LITERACY FUND 125 SEWER SERVICE FUND 126 FIRE DEPT ACTIVITIES FUND 130 EMT-0 REVOLVING FUND 131 ASSET FORFEITURE FUND 135 SD COUNTY REG AUTO THEFT TASK 136 TINY TOT CLASSES FUND 137 NC JUVENILE OUT OF GANGS PROJ 138 SECTION 321 GRANT 145 JUVENILE EDUCATION FUND 147 JUDGE PROGRAM 150 OCJP SERIOUSNIOL JUV OFFENDER 153 COPS UNIVERSAL HIRING GRANT 154 STATE PUBLIC LIBRARY FUND 156 PHOTO -RADAR FUND 157 SUPPL. LAW ENFORCEMENT (SLESF) 158 SWIMMING POOL REVOLVING FUND 159 GENERAL PLAN UPDATE RESERVE 165 LSCA TITLE III GRANT 167 NC SUPPRESSION OF DRUG ABUSE 169 LOCAL LAW ENFORCE BLOCK GRANT 170 LITERACY INITIATIVES V 171 LIBRARY SCHOOL DISTRICT CONTRACT 176 POLICE REIMBURSED OVERTIME 179 NPT BUS DONATIONS FUND 181 LTSA LITERACY SYMPOSIUM 182 COPS GRANT PART II 183 LITERACY INITIATIVES VI 184 LIBRARY COMPUTER CENTER 186 FIRE PROF CONSULTING SERVICES 221 PLAZA BONITA BONDS 301 C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION "A" FUND 308 HIGHWAY BRIDGE REHAB. FUND 312 STP LOCAUTRANSNET HIGHWAY 313 CMAQ GRANT 552 TDA 626 FACILITIES MAINT FUND 627 LIABILITY INS. FUND 628 GENERAL SERVICES FUND 632 INFORMATION SERVICES 643 MOTOR VEHICLE SVC FUND 718 TRUST 8 AGENCY 719 1911 ACT IMPROVEMENT BONDS TOTAL ALL FUNDS FEBRUARY YTD.FEB. 1,517,472.28 12.456, 021.38 7,641.36 135,6653.69 13,910.15 68,244.06 51,326.30 476,767.46 50.455.67 428,256.50 2,190.05 17, 646.09 (26,644.28) (26,894.96) 1,789.48 25,964.86 111,323.76 215,437.62 3,421.07 24,258.36 6,357.75 132,754.87 59.00 12,220.91 2,246.46 6,342.51 165,723.60 1,584,158.69 0.00 426.40 29.26 1,985.79 1,370.58 18, 859.48 0.00 158.81 59.94 1,597.86 0.00 111.03 246.46 1,892.84 0.00 2,845.96 3,755.98 33,570.78 0.00 25.287.33 1,991.69 1,991.69 1,948.87 17,065.06 0.00 5,056.65 20,282.79 84.237.93 0.00 21,036.50 0.00 2,198.51 0.00 21,777.92 7,680.16 60,262.19 35,886.44 38,239.11 117,685.25 213.235.18 311.13 24,450.48 2,493.50 8,771.22 58.11 5,824.33 0.00 23, 523.21 5,190.50 5,190.50 8,726.73 10.666.61 11,697.45 22,310.44 460.00 460.00 0.00 0.00 74,259.84 533.820.72 (2,167.87) 202,204.61 18,999.64 525.598.83 436.96 38,380.26 318.40 491.90 6,042.43 11,729.52 233,144.95 1, 226, 388.19 125,509.62 952.391.76 121, 527.57 1,262.689.39 18,676.47 135.703.81 20,743.63 240, 998.97 93,827.37 783,714.14 5,773.51 70, 885.43 800.03 9,268.68 2,845,040.04 22.203,932.06 City of National City Pooled Investment Transactions Report For the Month of February 1998 Date Description Institution Ref. No. Amount 6 Deposit LAIF 835 500,000.00 23 Deposit LAIF 836 600,000.00 25 Withdrawal LAIF 837 (200,000.00) 27 Withdrawal LAIF 838 (200,000.00) 02REC98.XLS Page 1 3/10/98 City of National City, California COUNCIL AGENDA STATEMENT 4 MEETING DATE 03/17/98 AGENDA ITEM NO. ( ITEM TITLE REQUEST TO ENTER ANTIQUE FIRE ENGINE IN THE MAYTIME BAND REVIEW PREPARED BY Randy Kimble, EXPLANATION. Fire Chief DEPARTMENT Fire The Executive Director of the Maytime Band Review has asked the Fire Department to enter the antique fire engine in this year's parade, which will be held on May 2, 1998. It is requested that the City Council approve the use of this vehicle in the parade and authorize Miss National City to ride on the vehicle. The approximate cost for a certified driver would be $100.00. The Fire Department will adhere to the policy and procedures as established in City Council Policy #111, "Utilization of City Vehicles in Parades". J Environmental Review x N/A Financial Statement Funds are available in the Operations Division Budget. Account No.001-417-175-102 STAFF RECOMMENDATION Approve request as submitted. BOARD/COMMISSION RECOMMENDATION N/A Randy K t, Fire Chief ATTACHMENTS 1. Letter (Listed Below) Resolution No from Edith Hughes, Executive Director, Maytime Band Review. A-200 ( Re.. 9/80) PHONE: (619) 475-6124 FAX: (619) 475-6124 March I, 1998 Mr. Randy Kimble, Fire Chief 333 East 16th Street National City, CA 91950 P.O. BOX 1298 NATIONAL CITY, CA 91951 Dear Randy. Once again we are requesting National City's Antique Fire Engine to be in the Maytime Band Review Parade on Saturday, May 2,1998,10:30 am. As usual, the new Miss National City would be riding on the fire truck. The Parade again starts at 28th and Highland, proceeds north on Highland Avenue to 16th Street, west on 16th to "D" Avenue. The driver and fire engine should be at the parade formation area by 10 am. that morning. The beautiful fire engine makes a good addition to our parade. Please let me know at your earliest convenience fyou can participate as requested. Sincerely, Edith A. Hughes Executive Director City of National City, California COUNCIL AGENDA STATEMENT March 17, 1998 5 MEETING DATE AGENDA ITEM NO. ITEM TITLE FIRE DEPARTMENT FISCAL YEAR 1997/98 PLANNING PREPARED BY Randy Kimble, Fire Chief DEPARTMENT P MENT Fire EXPLANATION. William Reed, President, NCFFA At the City Council meeting on June 3, 1997, the National City Firefighters' Association President, William Reed, introduced the Association's new officers and then read a prepared statement expressing the Associations' disapproval of the Fire Chief's administration of the Fire Department and requested direction from the City Council. The City Council referred the matter to the City Manager to conduct meetings with representatives of the Firefighters' Association and the Fire Chief. On February 20, 1998 the final meeting was held to discuss the results of the process as described in the "Fire Department Fiscal Year 1997/98 Planning" document. At this meeting it was determined that the next step would be to communicate the results of the process to the City Council. In addition to the report, the City Manager's recommendations regarding those items that exceed the Fire Chief's authority to implement, have also been included. It should be noted that current fiscal year items that are within the City Manager's authority to approve have been addressed and are being carried out. Environmental Review Financial Statement N/A X N/A Account No STAFF RECOMMENDATION Accept and file report. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) 1. Fire Department Planning Fiscal Year 1997/98. 2. City Manager's review of Fire Department Fiscal Year 1997/98 planning process. 3. Fire Department Fiscal Year 1997/98 Planning - Status Report (02/16/98). 4. Letter from National City Firefighters' Association President. Resolution No A-.00 (Rev giec� FIRE DEPARTMENT PLANNING DECEMBER 16, 1997 NOI1ddN3WW03311 11d1$ aN 31n3 , 1N3W12IVd3 i This report provides a description of the planning and audit process and overall results, which began on September 15, 1997 and concluded with the last committee meeting on December 8, 1997. The report includes several recommendations covering a multi -year period and, where possible, specifies the resources required for implementation. Additional study is required due to the complexity of some recommendations. With the exception of facility needs, all Fiscal Year 1997/98 recommendations have funding requirements identified. BACKGROUND: As directed, the Fire Department has completed an audit and review of the following four specific areas for the purpose of identifying needed improvements and communicating these needs in the form of staff recommendations: 1. Training 2. Task Assignments 3. Activity Prioritization 4. Facilities ACTIVITIES TO DATE: A Department Planning Committee was formed with 40% of Department staff participating in the process. The Planning Committee was divided into three sub -committees, each of which was guided by a set of time -lined objectives. The Firefighters' Labor Group was represented and provided input on all sub -committees and approved each of the committees' individual work plans. Each of the ad -hoc committees have met on several occasions with the following definitive resu Its: Training: 1. Fire Ground Standard Operating Procedures have been revised. 2. A new "Training Policy" has been drafted and implemented. 3. 30 hours of "Mandatory Training Requirements" related to the "Southwestern College Inservice Training Program" have been confirmed. 4. A "Training Officer Development Plan" for Fiscal Year 1997/98 has been developed. RECOMMENDATION: Requires additional funding of $3,150 to implement the Plan as described in appendix 1. 5. A "Training Officer Development Plan" for Fiscal Year 1998/99 has been developed. Department Review and Staff Recommendations Fire Department December 16, 1997 Page 1 RECOMMENDATION: See appendix 2. 6. A Staff Development Plan for Fiscal Year 1997/98 has been established. RECOMMENDATION: Requires additional funding of $4,740 to implement the Plan as described in appendix 1. 7. A Staff Development Plan for Fiscal Year 1998/99 has been established. RECOMMENDATION: See appendix 3. 8. A Training Work Plan, defined by 18 objectives requiring both on duty and off duty support, has been identified. See appendix 4. 9. Researched, evaluated and reviewed the "California Fire Fighter Joint Apprenticeship Committee Program". RECOMMENDATION: Establish a Fire Fighter Apprenticeship Program with the California Fire Fighter joint Apprenticeship Committee by March 1, 1998. See appendix 5. Total funds needed in Fiscal Year 1997/98 to implement training recommendations: $7,890. TASK ASSIGNMENTS AND ACTIVITY PRIORITIZATION: 1. Completed a review and revision of the Department's daily, weekly and monthly station and equipment routines. 2. Confirmed need to divert one week of time spent on station deep cleaning to training and equipment maintenance. RECOMMENDATION: Establish a contract to complete deep cleaning tasks at both stations: A. Fire Department to manage contract. B. Contract specification to include option for additional services from time to time. C. Fire Department Facilities Manager to ensure contractor performance (quality). D. Contract services to begin as soon as possible. Estimated costs: $11,000 - 13,000 per year (Fiscal Year 1997/98, $7,500). For detailed information see appendix 6. Department Review and Staff Recommendations Fire Department December 16, 1997 Page 2 3. Confirmed the prioritization of tasks and activities associated with the Operations Division. See appendix 7. 4. Confirmed the "Department Master Function Chart". See appendix 8. 5. Identified 32 tasks that could be assigned to non Operations Division personnel. See appendix 9. 6. Developed two staffing patterns to support re -assignment of non operational tasks. The following two proposals were developed with a final selection contingent on a complete study of assigned tasks, time needed to complete assigned tasks, span of control evaluation, projected service changes and compliance with job classifications. RECOMMENDATIONS: Proposal "A": Establish a Management Analyst or Fire Administrative Officer position to carry out various tasks assigned to the Operations Division, tasks assigned to the Administrative Officer and Fire Chief. This individual would report directly to the Fire Chief. Reporting to the Administrative Officer would be 1.5 positions: 1.5 Senior Office Assistant staff years. The current Senior Office Assistant would retain currently assigned duties, but would report to the Analyst/Administrative Officer. The current 10th Captain's position, assigned the duties of "Fire Inspector", would be eliminated and a new job classification of Deputy Fire Marshal created. This position would report to the Department's Fire Marshal (current title, Administrative Officer). Equivalent overtime funds to provide a .5 staff year for fire inspection support. Three Operations Division Firefighters on an overtime basis reporting to the Deputy Fire Marshal. Proposal "B": Same as Proposal "A" except Management. Analyst/Administrative Officer reports to the Battalion Chief instead of the Fire Chief. See appendix 10 for -proposed organizational charts. Department Review and Staff Recommendations Fire Department December 16, 1997 Page 3 Total funds needed in Fiscal Year 1997/98 to implement recommendation associated with "Tasks and Activities": $7.500. FACILITIES: 1. Surveyed Department facilities, identified needed repairs and developed a detailed recommendation designed to mitigate current facility repair needs. Recommendation: That facility repairs be addressed as defined in "Needed Repairs to Fire Department Facilities" document. See appendix 11. 2. Developed a criteria for ranking the urgency of needed facility repairs. Recommendation: Adopt criteria defined in "Facility Repair/Maintenance Categories" document. See appendix 11. 3. Established a list of mid -range facility needs. Recommendation: That mid -range facility deficiencies be addressed using the urgency criteria defined in the "Mid -Range Facility Requirements" list. See appendix 12. 4. After a great deal of discussion and review of various alternatives to replacing the headquarters fire station, the following facilities recommendation was developed: Recommendation: That no significant expenditures be made to the existing headquarters facility and that all effort and monies be applied to the replacement of the headquarters fire station ($3 - 4 million dollars). That the headquarters fire station project be moved from the long range capital improvement program (CIP) list and be placed on the Five Year CIP for Fiscal Year 2000/01. Total funds needed to implement training and task/activity recommendations in Fiscal Year 1997/98: $16.720. This figure excludes facility needs and staffing pattern modification. Department Review and Staff Recommendations Fire Department December 16, 1997 Page 4 -a -a Z (7.) X TRAINING FUNDS NEEDED FISCAL YEAR 1997-98 TRAINING OFFICER DEVELOPMENT PLAN FISCAL YEAR 1997-98 GOAL: To develop training officer skills by providing exposure to new methods, regulations and technology. OBJECTIVES: Account Totals: Training 5,760 Travel 2,130 OT & Diff. 7,732 Training Engineers, McGregor & Silva to attend Riverside Truck Operations Academy March 23-April 3, 1998. Training Account: (Registration) Travel & Subsistence Account: (Hotel & Meals) Differential Pay Account: (40 hour work week) 600 900 340 SUB TOTAL $ 1,840 2. Training Officers, Beck, McGregor , Train. Committee Member Medina, Safety Committee Member Miner to attend Training Officers Workshop from April 20-24, 1998. Training Account: (Registration $240 X 4) 960 Travel & Subsistence Account: (Hotel & Meals) 690 Overtime Account: (32 hrs x 4 x $24) 3,072 SUB TOTAL $ 4,722 STAFF DEVELOPMENT OFF SITE TRAINING PLAN FISCAL YEAR 1997-98 GOAL: To provide specialized training to enhance and develop skills of Operations Division personnel. OBJECTIVES: 1. Twenty members of staff to attend local seminars and workshops. Training Account: ($200 x 20) Travel & Subsistence Account: ( Meals) Overtime Account: (20 x 8 hr x $24) 4,000 200 3,840 SUB TOTAL $ 8,040 2. Submit applications to enroll six (6) officers in the National Fire Academy's Fiscal Year 1998-99 Program. (Fees not required at time of application submission) 3. Two personnel ( Train. Officer and one other) to attend Corona Auto Extrication Program. Training Account: ($100 x 2) Travel & Subsistence Account: (Hotel & Meals) Overtime Account: (20 x $24) 0 200 340 480 SUB TOTAL $ 1,020 'TOTAL TRAINING AUGMENTATION FY 1997-98: $ 15,622 FUNDS NEEDED FY 1997-98 TO SUPPORT TRAINING RECOMMENDATIONS ACCOUNT AVAILABLE FUNDS AUGMENTATION BALANCE REQUIRED REQUIRED OVERTIME - TRAINING 10,000 6,964 TRAINING 5,760 5,760 TRAVEL 2,130 2,130 TOTALS 14,854 7,890 rn Z X TRAINING FUNDS NEEDED FISCAL YEAR 1998-99 TRAINING OFFICER DEVELOPMENT PLAN FISCAL YEAR 1998-99 GOAL: To develop training officer skills by providing exposure to new methods, regulations and technology. OBJECTIVES: 1. Two (2) Training Engineers to attend Fire Mechanics Workshop. Training Account: (Registration $250 x 2) 500 Travel & Subsistence Account: (Hotel & Meals) 850 Overtime Account: (80hr x $15.17 x 1.5) 1,820 SUB TOTAL $ 3,170 2. Four (4) Training Officers to attend San Jose Training Officers Workshop. Training Account: (Registration $150 x 4) 600 Travel & Subsistence Account: (Hotel $110 day & Meals $30 day) 2,300 Overtime Account (40 hr x 4 x $24) 3,840 SUB TOTAL $ 6,740 3. Four (4) Training Officers to attend Cal Chiefs Assoc. Training Symposium Fresno California. Training Account: (Registration $110 x 4) 440 Travel & Subsistence Account: (Hotel $100 day & Meals $30 day) 850 Overtime Account (40 hr x 4 x $24) 3,840 SUB TOTAL $ 5,130 4. Four (4) Training Officers to attend Riverside Truck Academy. Training Account: (Registration $300 x 4) Travel & Subsistence Account: (Hotel & Meals $30 day) Overtime Account (40 hr x 4 x $24) SUB TOTAL 1200 1800 3,840 $ 6,840 TOTAL TRAINING OFFICER DEVLOPMENT FY 1998-99: $ 21,880 TRAINING FUNDS NEEDED FISCAL YEAR 1998-99 STAFF DEVELOPMENT OFF SITE TRAINING PLAN FISCAL YEAR 1998-99 GOAL: To provide specialized training to enhance and develop skills of Operations Division personnel. OBJECTIVES: 1. 40 members of staff to attend local seminars and workshops. Training Account: ($200 x 40) 8,000 Overtime Account: (40 x 8 hr x $24) 7,680 SUB TOTAL $ 15,680 2. Six (6) officers to attend the National Fire Academy Fiscal Year 1998-99 Program. Training Account: Travel & Subsistence Account: (Airline Tickets $500 each, reimbursed) 3,000 Differential Pay: (5% x $24.97 x 40hr x 6) 300 SUB TOTAL $ 3,300 3. Two personnel to attend Corona Auto Extrication Program. Training Account: ($100 x 2) 200 Travel & Subsistence Account: (Hotel & Meals) 340 Overtime Account: (20 x $24) 480 SUB TOTAL $ 1,020 4. Nine (9) officers to attend San Diego Regional Training Consortium. Overtime Account: (9 x 4 hr x $24) SUB TOTAL 5. Deliver "Emergency Vehicle Safety Institute" training program to all Operations Division personnel. Training Account: SUB -TOTAL 864 $ 864 3,000 3,000 TOTAL TRAINING AUGMENTATION FY 1998-99: $ 45,744 Less Reimbursement <$3,000> Accounts: FY 99 FY 98 ADDITIONAL FUNDS Training Account: Travel & Subsistence Account: Overtime Account: TOTAL 13,940 9,140 22,664 1,370 10,000 12,570 9,140 <3,000> 12,664 45,744 11,370 34,374 $ 42,744 -ma rn NATIONAL CITY FIRE DEPARTMENT TRAINING COMMITTEE WORK PLAN DECEMBER 9,1997 RS hrs 98 99 00 01 1. Confined Space Rescue Policy (Zietlow) 10 :x. 7 01 2. Reserve Firefighter III - Academy (Zietlow & Coord) 320 '` 3. Truck Train. Lesson Plans (Zietlow & ENGR•TOs) 70 :%: ;., .. ��'s.y '' 4. Confirm Mandatory Train Rags (Zietlow & OT SUP) 20 z •::h:;%:: 5. NCFO/NCPD SOP & Deliver Train (Zietlow & OT SUP) 60 :00 WON 6. 7. Confirm Train. Require by Rank (Zietlow & TOs) 40 .40'.)1a if ii Complete Train. Audit for Ops Div. (Zietlow & TOs) 15 ii0fialtIF. 8. 9. Establish NCFD Training Manual. (Zietlow) 20 - ' 9 .IiijititA' '9bOUr8 5,44ore ' Establish P/C Cert. Program (Zietlow & OT SUP) 80?Kx? 10. Update Captain Cert. Program (Zietlow & OT SUP) 40 4U;119�J►f3?` 11. Update Engineers Cert. Program (Zletlow & OT SUP) 40 O tfaliftE 12. Update Basic Skill Pert Standards (Zietlow & TOs) 30 ........ 5 .1Ub re 1O:1O ' hwun> HOURS, 5 Shoure::: ;HOURS. 13. Up -Date Off Site Training Plan (Zietlow) 15 5 h tit# :.5 14. Establish Staff Development Plan (Ziellow) 40 26 (1bl1rR:, 20 hours 15. APP. PROGRAM'JAC' (Ziellow • OT SUP) 20 : 20 .• ESTAB. JOINT Complete Implementation of Rapid Int. Pol.(Zietlow) 10 <s .-Jzr".i:5V 16. 17. 7 Yr Staff Turnover Training Plan (Zietlow) 20 40 25;f4oUrs'" ..0frotirl6» 18. Align Dept. Training With State Stds (O.T.) 320 $8,400 PT EMP RES COORD. 20 HOURS PER WEEK - 4 MONTHS 5 S O P/C ZIETLOW - on duty hrs 30 395 $9,360 I I TOTAL CALIFORNIA FIRE FIGHTER JOINT APPRENTICESHIP COMMITTEE In an effort to improve the quality of education and training within the fire service and to set a professional standard for firefighters throughout the state of California, the California Fire Fighter Joint Apprenticeship Committee (CFFJAC) has proven itself an innovate and respected leader. A unique collaboration of two strong and influential forces, the CFFJAC is co -sponsored by representatives of both management and labor within the fire service. The Office of the California State Fire Marshal represents management while the California Professional Firefighters, AFL-CIO represents labor. This partnership creates an equal balance that benefits California Fire Departments, firefighters and, ultimately, the community in which they service. Initially, the CFFJAC was developed as an avenue for entry into the fire service for women and minorities. Today, the CFFJAC continues to emphasize the value of recruiting well - trained and qualified firefighting personnel from the ranks of underrepresented and target groups. The program reaches out to a broad range of society because firefighters have a broad range of society to protect. One of the many highlights of the CFFJAC program is its uniformity and consistency in firefighting training. When fire departments and their labor associations subscribe to the CFFJAC, they are agreeing that their apprentices will receive education and training according to the CFFJAC standards which parallel that of the State Board of Fie Service and National Fire Protection association. An important feature of the CFFJAC program is its staff expertise in firefighter training, the resources available to develop the curriculum, and the program's flexibility. The CFFJAC does not step in and "take over" the training which already exists within the department, rather, the goal is to evaluate the program and enhance it. Training consists of an academy, followed by training that relates to or supplements what was taught in the academy. Part of apprenticeship is work experience. In conjunction with the training they receive, apprentices perform the skills they learn while on duty. Because there are 19 fire service apprenticeable occupations, departments can easily fit their eligible employees into an appropriate apprenticeship occupation. It is the department's choice as to how many and which occupations to use. Each occupation has a minimum period of time a person may serve as an apprentice. This time gives the apprentice the opportunity to experience the full breadth and depth of the California Fire Fighter Joint Apprenticeship Committee Page 1 occupation. Depending upon the occupation, the typical length of apprenticeship is about three years. While apprenticeship runs parallel and in conjunction with employment, it does not impact employment status, probation, or appointment which all remain the responsibilities of the employer. PROGRAM BASICS Once labor and management representatives within a fire department sign an agreement to participate with the CFFJAC, the program is implemented by a committee that oversees the CFFJAC process. The committee, composed of equal members from both labor and management, recommends what occupations and training their apprentices will receive. Again, the CFFJAC only improves the existing training within a department, largely due to both labor and management having a voice in the decisions being made. Once an apprenticeship begins his or her training, these hours are reported on a monthly basis using a simple training reporting form. When apprentices successfully complete their training and work experience, they are awarded journey level status. One of the most beneficial and useful tools the CFFJAC offers to departments is the availability to computerize their record keeping and training hours. Once the date is sent to the CFFJAC on disk or on a training reporting form, those training hours are then processed, and sent to an educational institution. Whether it involves offering advice on what computer system to implement within a department, or providing suggestions and support with software or programs that will enable departments to track training, the CFFJAC provides solutions. FUNDING Yet another rewarding aspect of the CFFJAC program is the ability for a department to receive some reimbursement for training provided to apprentices by the department. Reimbursement is based on the number of eligible hours of training that is reported by the department. In addition to academy training, much of the related and supplemental training is eligible for reimbursement. While rates can change, reimbursement currently exists at $2.75 per eligible hour. An administrative fee for each apprentice, ranging from $250 to $750, is applied and based on the length and breadth of the occupation. For example, average reimbursement for firefighters is approximately $2,000 after administrative fees are deducted. California Fire Fighter Joint Apprenticeship Committee Page 2 The California Fire Fighter Joint Apprenticeship Committee Program The California Fire Fighter Joint Apprenticeship Committee ((..:rt,JAC) is responsible for the administration of the Standards for the California Fire Fighter Joint Apprenticeship Program. The CFFJAC is sponsored by the California State Fire Marshal (CSFM) and California Professional Firefighters (CPF), AFL-CIO. The Committee is composed of 14 members, 7 represent labor and 7 represent management. The sponsors have appointed staff to carry out policies and procedures. The goals of the CH JAC have remained the same since its inception: (1) To improve the quality and quantity of training for professionals in the fire service throughout California; and (2) To provide equal employment opportunities and Affirmative Action toward a more equitable and representative distribution of underrepresented target groups in the California Fire Service, without lowering existing standards. Each participating department, with the support of its Union or Association, subscribes to the California Fire Fighter Joint Apprenticeship Committee's programs through a Subscription Agreement. Different types of training are conducted through the LF t JAC, the most predominant is apprenticeship training. The apprenticeship program provides in-depth training for those newly hired or promoted within a subscribing department. Other types of training are made available for all personnel as resources allow. 2 CFFJAC SUB-JAC HANDBOOK 1998 SAMPLE SUBSCRIPTION AGREEMENT This agreement is entered into by, and, between the California Fire Fighter Joint Apprenticeship Committee, hereinafter referred to as the "CFFJAC" and YOUR Fire Department, hereinafter referred to as the "Department" This Agreement is limited in scope to Articles 1, 2, & 3 and the applicable occupations listed in Attachment A- /` i , Fire Chief , : - „President Fire Department g F,.hters �. Ronny J. Coleman ' „-`...; -- :) 1 Daniel A. Terry 'Sponsor _� , - �- -� Chairman- , CFFJAC , f CI I JAC no" Date Received SAMPLE INDEX Article 1 - Definitions Article 2 - Apprenticeship Considerations Article 3 - Applicable Rules and Regulations Attachment A - Reimbursement Rates by Apprenticeship Title Attarbnuat B - Equipment and Services Disbursement Policy Exhibit A - CFFJAC Apprenticeship Standards Exhibit B - CFFJAC Rules and Regulations Department Date Received SAMPLE WITNESSETH: WHEREAS: the California Fire fighter Joint Apprenticeship Committee has established, and there now exists Apprenticeship Standards which identify the professional levels of competence required of apprentices and journeypersons in structured worksite training systems; and, WHEREAS: these Apprenticeship Standards specify the training, education, experience, performance objectives, and minimum requirements for professional competence of an apprentice and joumeyperson; and, WHEREAS: the principal objective of the Apprenticeship Standards is to bring about methods of uniform instruction and standardized training techniques utilized by the fire service throughout California, and to establish an effective affirmative action program for the California fire Service; and, WHEREAS: it is the intent of the parties signatory hereto to train qualified individuals as apprentices with the Department in accordance with the Apprenticeship Standards established solely for the Department, by the California Fire Fighter Joint Apprenticeship Committee. NOW, THEREFORE, in consideration of the foregoing and the mutual promises hereinafter provided, the parties agree as follows: Department 1.1 ARTICLE I Definitions "Apprentice" means a person who is registered with the State Division of Apprenticeship Standards and/or the Federal Bureau of Apprenticeship and Training to be trained to become a journeyperson in conformity with the CFFJAC's Standards. 1.2 "Apprenticeable Occupations" means those full-time occupations recognized through the State Division of Apprenticeship Standards or the Federal Bureau of Apprenticeship and Training to be trained to a journeylevel. For the CFFJAC, those occupations are: * "Fire Fighter" - suppresses fires and participates in other related activities * "Wildland Fire fighter Specialist" - suppresses fires primarily in wildland and forested areas * "Fire Suppression Technician" - assists in the suppression of wildland fires and participates in land management activities designed to prevent/limit fires Date Received SAMPLE * "Arson and Bomb Investigator" - investigates fires and assists in the apprehension and conviction or arsonists * "Fire Fighter Diver" - suppresses fires and performs emergency operations as a diver * "Fire Medic" - suppresses fires, provides Basic Life Support, and participates in other related activities * "Emergency Medical Technician" - provides Emergency Care and Basic Life Support at the scene of emergencies * "Paramedic" - provides Advanced Life Support and emergency care * "Hazardous Materials Response Technician." - responds to hazardous materials incidents and participates in activities to identify and mitigate life and property threatening situations • "Fire Officer" - supervises a company of fire suppression personnel * "Fire Engineer" - drives and operates fire apparatus and equipment * "Fire Apparatus Engineer" - suppresses fires; drives and operates fire apparatus and participates in other related activities * "Fire Equipment Specialist" - repairs and maintains fire apparatus and department vehicles * "Fire Inspector" - performs fire prevention inspections and enforces applicable codes and ordinances * "Fire Marshal" - supervises and coordinates fue prevention activities and personnel * "Fire Prevention Officer" - plans, produces, and implements community public fire safety education programs * "Fire Department Training Officer" - coordinates and provides instruction to department personnel on job related subjects 1.3 "Apprenticeship Standards" means the CFFJACs Apprenticeship Standards established solely for the Department under authority of the Administrator of Apprenticeship, Division of Apprenticeship Standards or the Director of the Bureau of Apprenticeship and Training. 1.4 "Apprentice Training Academy" means an intensified course of training administered by the Employer under the direction of the CFFJAC in accordance with the Apprenticeship Standards established solely for the Department. Date Received SAMPLE 1.5 "Employer" means the Department. 1.6 "Governing Body" means that political entity having jurisdiction over the Department. 1.7 "Joint Apprenticeship Committee iCFFJACV' means the California Fire Fighter Joint Apprenticeship Committee. 1.8 "Journevperson" means a person who has successfully fulfilled all the requirements of the Apprenticeship Standards as an apprentice approved by the State Division of Apprenticeship Standards or the Federal Bureau of Apprenticeship and Training. 1.9 "Pre -Apprenticeship Trainine Program" means a program designed to facilitate the Employer's affirmative action recruitment and hiring goals or provide information, training or experience to individuals not currently eligible for apprenticeship. 1.10 "Related and Supplemental Instruction' mrans supervised instruction, while on duty, provided by the Employer to the apprentice. This instruction is provided to enhance the skills and knowledge of the apprentice. 1.11 "Sub-JAC" means a committee composed of an equal number of representatives of an individual employer and an individual union. Typically Sub-JACs are composed of three (3) members representing labor and three (3) members representing management. The subcommittee shall act on behalf of the Joint apprenticeship Committee on matters affecting apprentices of an individual employer, and such action shall be subject to approval, modification, or reversal by the California Fire Fighter Joint Apprenticeship Committee. 1.12 "TJniorl" means an independent association or a union local affiliated with an international union which represents fire fighters and associated occupations who work for an individual employer. Department ...co-03 Date Received Section 2.1 SAMPLE Article II Apprenticeship Considerations In consideration of Attachment A, the Department agrees to: (a) Make available and provide aradrmy training to all apprentices; (b) Make available and provide all related and supplemental instruction to each apprentice; (c) Provide such training support services as to facilitate (a) and (b) above which may include, but are not limited to, classrooms, instructors, drill grounds, fire apparatus, audio visual equipment, books, other instructional supplies, and such Department equipment as maybe necessary to accomplish training; (d) Conduct, under the L;1-1-JAC's direction, the training of apprentices in accordance with the Apprenticeship Standards; the Employer shall abide by the Apprenticeship Standards and secure the cooperation of the labor organization representing those classes of employees; Designate an "Instructor of Record" who possess an appropriate California Credential for the purpose of reviewing and supervising all academy and related and supplemental instruction; Provide all personal items, protective clothing, instructional supplies, and other training related materials required for use at the apprentice training academies; Provide the necessary supervision to ensure the safety and training of apprentices during all aspects of their apprenticeship; Not discriminate in the hiring or the promotional process; Appoint and support management members to a Sub -Committee of the CFFJAC (referred to as Sub-JAC). The Sub-JAC responsibilities are referred to in the Rules and Regulations of the CFFJAC. (e) (f) (g) Section 2.2 The amount of money reimbursed to a participating department for costs and expenses associated with apprenticeship training provided by the department shall be equal to the sum of S2.75 per hour times each hour of academy and/or related and supplemental instruction given to an apprentice, and which is submitted to the CFFJAC and reported by the CFFJAC to an Educational Institution. Section 23 The CFFJAC shall reduce revenues due to a participating department in an amount equal to the administrative fees as described on Attachment A. Department Date Received Section 2.4 Section 2.5 Section 2.6 Section 2.7 Department SAMPLE The CFFJAC will disburse funds owed to the Department within 10 days of the Departments written request after the CFFJACs receipt of said funds from the educational institution system. Said funds, at the Departments direction, may be disbursed in the form of services, equipment, supplies or other materials in accordance with Attachment B. In the event the state deficits funds for apprenticeship and related training, the CFFJAC shall prioritize the disbursement of funds based on the date of the Subscription Agreement. The Department shall hold the CFFJAC harmless by guaranteeing repayment of any funds advanced by CFFJAC not reimbursed by the State. The Department and/or Union may withdraw from this apprenticeship program agree t as "bed ' this section without fault, at any time by giving written notice 60 days prior to the effective date of termination. The CFFJAC may withdraw from this agreement only if the Department is not providing the required training or complying with the CFFJAC Standards or Rules and Regulations. The CFFJAC may also terminate this agreement if the Department discriminates in any unlawful fashion. The CFFJAC may hear such complaints, and is the final appeal body for the purpose of terminating this agreement. -63190,03 Date Received Section 3.1 Section 3.2 Section 3.3 Section 3.4 Section 3.5 Section 3.6 Department SAMPLE Article III Apprenticeship Rules & Regulations The Department and the Li-I-JAC agree to conduct this training program in a lawful manner and in accordance with all applicable State and Federal regulations and program requirements. The following exhibits are referenced herein and shall be made a part of this Agreement Exhibit A - (...I-HAC Apprenticeship Standards Exhibit B - t.:1-t-JAC Rules & Regulations The Department or its governing body's personnel division shall maintain all rights and jurisdiction to areas involving adverse actions, appointments and terminations from public service as provided under the existing laws and rules not in conflict with this Agreement The Union agrees to support the Apprenticeship Program, this agreement, and to appoint and support members to the Sub-JAC and other Committees. The Department, to the extent permitted by law, shall indemnify and hold harmless the (I-tJAC from any property damage liability arising out of the Department's acts under this Agreement related to the training program and the individual_ The Department shall indemnify and hold harmless the CFFJAC for normal wear and tear and/or damage to hose, tool, equipment, apparatus, during the testing and training throughout the course of this Agreement The Ll-1-JAC agrees, to the extent permitted by law, to indemnify, defend and hold harmless the Employer, its officers, agents, and employees from any claims and losses occurring or resulting from any acts of negligence on the part of the CI-I-JAC in connection with their performance of this Agreement. Both the Li-I•JAC and the Department agree to resolve conflict in this Agreement by submission to neutral arbitrator in accordance with Title 9, Section 1280 et al of the Code of Civil Procedures. The decision of the neutral arbitrator shall be final and binding on the parties. Daze Received Occupation Fire Fighter Fire Fighter Medic Fire Fighter Diver Fire Suppression Technician Wildiand Fire Fighter Specialist Emergency Medical Technician Paramedic Fire Engineer Fire Apparatus Engineer Fire Officer Fire Equipment Specialist Fire Inspector Fire Prevention Officer Fire Marshal Hazardous Materials Technician Fire Department Training Officer Arson and Bomb Investigator • Maybe ov>acud M mon ran one sasskn a1iA'ig »e tltsl real of apprantkes* , • TM Wit /Mnsanlad Vr auwastad minimum num1ar of academy bouts ... Al ow DKwVi*YZ repoa$L tlta CFFJAC *se rauh and (*Mt thiP SSFS certification lee and act as the department Olson to CFSTES Total Academy Related & Hours Total Dollars Hours" Supplemental Hours © $2.75 Per Apprentice Less Administrative Fee Net Reimbursement Per Apprentice' 400' 200 x 3 yrs = 600 1000 $2,750.00 $500.00 $2,250.00 480' 200 x 3.5 yrs = 700 1180 3,245.00 650.00 2,595.00 480' 200 x 3.5 yrs = 700 1180 3,245.00 750.00 2,495.00 2,200.00 500.00 1,700.00 400' 200 x 2 yrs = 400 800 1,265.00 300.00 965.00 160' 200 x 1.5 yrs = 300 460 660.75 113 200 x 1 yr = 200 313 860.75 200.00 812• 200 x 2 yrs = 400 1212 3,333.00 750.00 2,583.00 160' 200 x 1 yr = 200 360 990.00 250.00 740.00 400' 200 x 3 yrs = 600 1000 2,750.00 600.00 2,250.00 320' 200 x 3 yrs = 600 920 2,530.00 350.00 2,180.00 300' 200 x 4 yrs = 800 1100 3,025.00 500.00 2,525.00 240' 200 x 2 yrs = 400 640 1,760.00 350.00 1,410.00 280' 200 x 2 yrs = 400 680 1,870.00 350.00 1,520.00 280' 200 x 2 yrs = 400 680 1,870.00 350.00 1,520.00 320' 288 X 2 yrs o 578 898 2,484,00 600.00 1,964.00 280' 200 x 2 yrs = 400 680 1,870.00 350.00 1,520.00 P80' 200 x 2 yrs = 400 680 1,870.00 350.00 1,520.00 !N3 ATf'ACID N r A SAMPLE EQUIPMENT AND SERVICES DISBURSEMENT All funds earned by the Department will be entered into a clearing account. Upon presentation of a written request for disbursement from the Department authorized representative(s), the CFFJAC will purchase or provide said equipment, materials or services for the Department. The Department clearing account will be reduced by the price of the equipment, materials, etc., and/or an agreed upon price.for any service. The CFFJAC provides no warranty expressed or implied concerning the goods or services that are requested by the Department. The CFFJAC acts only as an agent for purchasing in all transactions. ATTACHMENT B Department Date Received D m z X rn STATION #10 DEEP CLEANING CONTRACT PROJECTION 1TUESDAY CLEANIN TASK MO QTR SEMI APPARATUS FLOOR & TOWER 4 APP FLOOR & SHOP WINDOWS & DOORS 2 THURS jJ DORMITORY 2 BATH ROOM 2 WINDOWS DORMITORY; SCREENS, BLINDS 1 FRIDAY: REC ROOM, LIBRARY & CAPT BEDROOMS 3 WINDOWS REC ROOM, SCREENS, BLINDS 1 SAT KITCHEN 10 WINDOWS KITCHEN, SCREENS, BLINDS 1 SUNDAY FRONT OFFICES 8 WINDOWS FRONT OFFICES, SCREENS, BLINDS 3 SUB TOTALS 300 16 16 JANITORIAL SERVICE TOTAL HOURS 332.00 HOURS SERVICE/HR $7,470.00 $22.50 (INCLUDES O.H.) STATION #15 DEEP CLEANING CONTRACT PROJCTION: TUESDAY� CLEANIN TASK MO QTR SEMI APPARATUS FLOOR & SHOP 3 WINDOWS APP FLOOR & DOORS 4 ITHURS: 6 BEDROOMS 2 BATH ROOM 2 WINDOWS IN BEDROOMS, SCREENS, BLINDS 2 FRIDAY: J REC & DINNING ROOMS & DINE. RM WINDOWS 2 SAT KITCHEN 5.5 WINDOWS KITCHEN, SCREENS, BLINDS 1 SUNDAY -, FRONT OFFICES (PARAMEDICS) WINDOWS FRONT OFFICES, SCREENS, BLINDS 2 SUB TOTALS 138 12 18 JANITORIAL SERVICE TOTAL HOURS 168 SERVICE/HR $3,780.00 $22.50 (INCLUDES O.H.) TOTAL JANITORIAL, DEEP CLEANING, BOTH STATIONS: ANNUAL PROJECTION: $11,250.00 CITY MANAGER REPORT 1997/98 STATION #10 ROUTINE ACTIVITIES EVERY MONDAY F/F ENGR CAPT 1. Inventory equipment on all apparatus and report any discrepancies to immediate supervisor. X X 2. PARKS & RECREATION DEPT: Water lawn, shrubs, X and trees. 3. Synchronize the time on the defibrillator with Dispatch Center clock. 4. Weekly service/log apparatus #171, #218, #281, #923. Refer to SOP IV, #2. X 5. Confirm routine is complete and/or schedule additional time to complete the routine. X 6. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST MONDAY OF THE MONTH F/F ENGR CAPT 1. Run apparatus generators for five (5) minutes, top off with fuel, check all flood lights, connectors and cords. X 2. Check all equipment in the "Ready Equipment Locker" as per SOP Volume I, #23. X 3. Check supplies and report low stock to immediate supervisor, clean and organize janitorial/supply area. X 4. Test door bell for operation. X 5. Check supplies, gasoline, diesel, oil, solvent, polish, etc., and report low stock to immediate supervisor. X 6. Clean apparatus compartments and recessed areas. X 7. Polish bright work, wheels, and dress tires. X 8. Clean cab and organize reference material of assigned engine (2) and rescue unit. X 9. Complete a "Hazardous Material Inspection Checklist" and forward to immediate supervisor for review and action as needed. X X X Revised: 11 /07/9 7 Page 1 CITY MANAGER REPORT 1997/98 STATION #10 ROUTINE ACTIVITIES EVERY TUESDAY (08:00 - 09:00) F/F ENGR CAPT 1. Service batteries #281. X 2. Check tires #281. X 3. Confirm routine is complete and/or schedule additional time to complete the routine. X 4. Set recyclable trash container in alley for pick up. X 5. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST TUESDAY OF THE MONTH (08:00 - 09:00) F/F ENGR CAPT 1. Log mileage only staff vehicle #269 and #290. X 2. Trianalyze portable radio batteries on #281. X 3. Bleed air from air compressor. X 4. Dust and clean fitness equipment and workout area. X 5. Test smoke detectors. X LAST TUESDAY OF THE MONTH JULY, OCTOBER, JANUARY, APRIL 1. NON -FIRE DEPARTMENT STAFF Clean all areas of apparatus floor, tower, and air compressor. 2. Clean emergency generator. LAST TUESDAY OF THE MONTH OCTOBER, APRIL F/F F/F ENGR ENGR CAPT CAPT NON -FIRE DEPARTMENT STAFF. Clean windows, window sills, light fixtures, and overhead doors on apparatus floor. Revised: 11/07/97 Page 2 CITY MANAGER REPORT 1997/96 STATION #10 ROUTINE ACTIVITIES EVERY THURSDAY F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out Operations support tasks in assigned areas of responsibility or prepare for drills. X EVERY THURSDAY (08:00 - 09:00) F/F ENGR CAPT 1. Service batteries #171. x 2. Check tires #171. X 3. Gather dirty dish and shop towels for pick up. X LAST THURSDAY OF THE MONTH 1. NON -FIRE DEPARTMENT STAFF. Dust and clean dormitory, including furniture, baseboards, and walls. 2. NON -FIRE DEPARTMENT STAFF. Clean all bathrooms (deep clean). 3. Trianalyze portable radio batteries on #171. LAST THURSDAY OF THE MONTH OCTOBER, APRIL F/F F/F ENGR X ENGR CAPT CAPT 1. NON -FIRE DEPARTMENT STAFF: Clean windows, screens, sills, and blinds in dormitory. Revised: 11/07/97 Page 3 CITY MANAGER REPORT 1997/98 STATION #10 ROUTINE ACTIVITIES EVERY FRIDAY F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out operational support tasks in assigned areas or responsibility or prepare for drills. X 3. Conduct a monthly service on appropriate apparatus: #281 First Friday #923 Second Friday #218 Third Friday #171 Fourth Friday X EVERY FRIDAY (08:00 - 09:00) F/F ENGR CAPT 1. Service batteries #923. X 2. Check tires #923. X LAST FRIDAY OF THE MONTH 1. NON -FIRE DEPARTMENT STAFF: Clean recreation room, Captains' bedrooms and library. 2. Trianalyze portable radio batteries for all operational portable radios stores in radio storage room. LAST FRIDAY OF THE MONTH (08:00 - 09:00) 1. Check and log voltage on station generator battery. F/F CAPT ENGR X F/F ENGR CAPT X LAST FRIDAY OF THE MONTH OCTOBER, APRIL 1. NON -FIRE DEPARTMENT STAFF. Clean windows, screens, sills, and blinds in recreation room. Revised: 1 1 /07/9 7 F/F ENGR CAPT Page 4 CITY MANAGER REPORT 1997/98 STATION #10 ROUTINE ACTIVITIES EVERY SATURDAY OF THE MONTH (08:00 - 09:00) F/F ENGR CAPT 1. Service batteries on #218. x 2. Check tires on #218. X 3. Confirm routine is complete and/or schedule additional time to complete the routine. X 4. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST SATURDAY OF THE MONTH 1. NON -FIRE DEPARTMENT STAFF. Clean and wax kitchen floor. 2. NON -FIRE DEPARTMENT STAFF: Thoroughly clean all appliances exterior of refrigerators. 3. Refrigerator interiors to be cleaned by respective shifts. 4. NON -FIRE DEPARTMENT STAFF: Clean drawers and cabinets. 5. Remove hose from tower, service, and log in storage update hose records. F/F X X ENGR X CAPT X 6. Clean, paint, and maintain equipment on assigned apparatus. Refer to Operations Manual, Apparatus Maintenance Procedures, V - B Equipment. X 7. Perform maintenance on all fitness equipment as per instructions posted in workout area. X 8. Trianalyze portable radio batteries on #218. X LAST SATURDAY OF THE MONTH OCTOBER, APRIL 1. NON -FIRE DEPARTMENT STAFF: Clean windows, screens, sills, and blinds in kitchen. Revised: 11/07/97 F/F ENGR CAPT Page 5 CITY MANAGER REPORT 1997/98 STATION #10 ROUTINE ACTIVITIES EVERY SUNDAY (08:00 - 09:00) F/F ENGR CAPT 1. Service battery #166 and #190. X 2. Check tires #166 and #190. X 3. Wash #190. X 4. Confirm routine is complete and/or schedule additional time to complete the routine. X 5. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST SUNDAY OF THE MONTH 1. NON -FIRE DEPARTMENT STAFF Clean front offices (upstairs and downstairs): vacuum carpets, clean and polish furnishings, dust and clean woodwork, clean doors and walls. 2. Test emergency telephone in front of station. 3. NON -FIRE DEPARTMENT STAFF. Clean "Clean Air Room". 4. Run generator for one (1) hour and record data. 5. Trianalyze portable radio batteries on #190. 6. Log mileage and check fluid levels #166 and #190. F/F X ENGR X X LAST SUNDAY OF THE MONTH OCTOBER, APRIL 1. NON -FIRE DEPARTMENT STAFF: Clean windows, screens, sills, and blinds in front offices (upstairs and downstairs). THIRD SUNDAY OF THE MONTH F/F F/F X ENGR ENGR CAPT CAPT CAPT 1. Run generator for one (1) hour and record data. X Revised: 11 /07/9 7 Page 6 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY MONDAY F/F ENGR CAPT 1. Inventory equipment on all apparatus and report any discrepancies to immediate supervisor. X X X 2. PARKS & RECREATION DEPT: Water lawn, shrubs, and trees. 3. Synchronize the time on the defibrillator with Dispatch Center clock. X 4. Weekly service/log apparatus #236. Refer to SOP IV, #1. X 5. Confirm routine is complete and/or schedule additional time to complete the routine. X 6. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST MONDAY OF THE MONTH F/F ENGR CAPT 1. Run apparatus generator for five (5) minutes and top off with fuel, check all flood lights, connectors and cords. X 2. Check supplies and report low stock to immediate supervisor, clean and organize janitorial/supply area. X 3. Test door bell for operation. X 4. Check supplies, gasoline, diesel, oil, solvent, polish, etc. Report low stock to immediate supervisor. X 5. Clean apparatus compartments and recessed areas #236. X 6. Polish bright work, wheels, and dress tires. X 7. Clean cab and organize reference material of assigned engine #236. X 8. Complete a "Hazardous Material Inspection Checklist" and forward to immediate supervisor for review and action as needed. X X X Revised: 11/01/97 Page 1 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY TUESDAY (08:00 - 09:00) F/F ENGR CAPT i1. Service batteries and check tires #236. X 2. Confirm routine is complete and/or schedule additional time to complete the routine. X 3. Gather dirty dish and shop towels and transport to Station #10. X 4. Set recyclable trash container at curb for pick up. X 5. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST TUESDAY OF THE MONTH (08:00 - 09:00) F/F ENGR CAPT 1. Trianalyze portable radio batteries on #236. X 2. Bleed air from air compressor. X 3. Dust and clean fitness equipment and workout area. X 4. Test smoke detectors. X LAST TUESDAY OF THE MONTH JULY, OCTOBER, JANUARY, APRIL F/F ENGR CAPT 1. NON -FIRE DEPARTMENT STAFF Clean all areas of X apparatus floor. 2. Clean emergency generator and shop area. LAST TUESDAY OF THE MONTH APRIL F/F ENGR CAPT 1. WAN -FIRE DEPARTMENT STAFF. Clean windows, window sills, light fixtures, and overhead doors on apparatus floor and shop area. Revised: 11 /01 /9 7 Page 2 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY THURSDAY F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST THURSDAY OF THE MONTH F/F ENGR CAPT 1. NON -FIRE DEPARTMENT STAFF. Dust and clean dormitory, including furniture, baseboards, and walls. 2. N • N-FIRE DEPARTMENT STAFF Clean bathroom (deep clean). LAST THURSDAY OF THE MONTH OCTOBER, APRIL F/F ENGR CAPT 1. NON -FIRE DEPARTMENT STAFF: Clean windows, screens, sills, and blinds in bedrooms. Revised: 11 /01 /9 7 Page 3 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY FRIDAY F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST FRIDAY OF THE MONTH F/F ENGR CAPT 1. NON -FIRE DEPARTMENT STAFF. Clean recreation X room and library. 2. Conduct monthly service on #236. LAST FRIDAY OF THE MONTH (08:00 - 09:00) F/F ENGR CAPT 1. Check and log voltage on station generator battery. X Revised: 11/01/97 Page 4 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY SATURDAY OF THE MONTH (08:00 - 09:00) F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out operational support tasks in assigned areas of responsibility or prepare for drills. X LAST SATURDAY OF THE MONTH F/F ENGR CAPT 1. NON -FIRE DEPARTMENT STAFF. Clean and wax kitchen floor. 2. NON -FIRE DEPARTMENT STAFF: Thoroughly clean all kitchen appliances, drawers and cabinets, and exterior of refrigerators. 3. Refrigerator interiors to be cleaned by respective shifts. X 4. Remove hose from tower, service, and log in storage update hose records. X X X 5. Clean, paint, and maintain equipment on assigned X apparatus. Refer to Operations Manual, Apparatus Maintenance Procedures, V - B Equipment. 6. Perform maintenance on all fitness equipment as per instructions posted in workout area. X LAST SATURDAY OF THE MONTH F/F ENGR CAPT OCTOBER, APRIL 1. NON -FIRE DEPARTMENT STAFF: Clean windows, screens, sills, and blinds in kitchen. Revised: 11 /01 /97 Page 5 CITY MANAGER REPORT 1997/98 STATION #15 ROUTINE ACTIVITIES EVERY SUNDAY (08:00 - 09:00) F/F ENGR CAPT 1. Confirm routine is complete and/or schedule additional time to complete the routine. X 2. Carry out operational support tasks in assigned areas or responsibility or prepare for drills. X LAST SUNDAY OF THE MONTH F/F ENGR CAPT 1. PARAMEDICS: Clean front office: vacuum carpets, X clean and polish furnishings, dust and clean woodwork, clean doors and walls. 2. Test emergency telephone in front of station. 3. Run generator for one (1) hour and record data. X 4. Log mileage and check fluid levels #236. X LAST SUNDAY OF THE MONTH F/F ENGR CAPT OCTOBER, APRIL 1. NON -FIRE DEPARTMENT STAFF Clean windows, screens, sills, and blinds in front offices. THIRD SUNDAY OF THE MONTH F/F ENGR CAPT 1. Run generator for one (1) hour and record data. X Revised: 11/01/97 Page 6 ima a\-0 rn Z C) NATIONAL CITY FIRE DEPARTMENT OPERATIONS DIVISION WORKDAY PRIORITIZATION OF ASSIGNMENTS November 1, 1997 I PROGRAM/FUNCTION/ACTIVITY/TASK A B C 1. i Accident Investigation, Injury X 2. Accident Investigation, Vehicle X 3. Apparatus/Equipment Checks X 4. Apparatus Maintenance X 5. Audio Visual Equipment Management X 6. Breathing Apparatus Maintenance X 7. Budget, Requests, Submit X 8. Certifications, Coordinate X 9. Citizen Injury Reports X 10. Code and Ordinance Enforcement X 11. Communication Equipment Management (excludes emergency repairs) X 12. Daily Activity Log, Complete X 13. Daily Activity Log, Review/Approve X 14. Disciplinary Action, Recommend, (routine infraction) X 15. Dispatch Inquiry/Operations X 16. Drill, Two Hours per Shift per Firefighter (training goal) X 17. EMT Recertification X 18. EMT-D Program Management X 19. Equipment Management X 20. Evaluation, Performance; Review/Complete X 21. Examination, Firefighter, Class X 22. Fire Hose Management X 23. Fire Investigation Support, At Scene X 24. Fire Investigation Support, Follow-up Support X 25. Fire Safety Inspections X 26. Funerals, etc. X A = Immediately critical to meeting emergency services mission. B = No immediate impact to emergency services mission. C = No direct impact to emergency services mission. 1 PROGRAM/FUNCTION/ACTIVITY/TASK A B C 27. Hiring/Promotional Testing, Department X 28. Library, Department X 29. Meeting, Staff X 30. Meeting, Training Officers (County/Zone) X 31. Operations Division Training Program (See Training Schedule) X 32. Paramedic Coordination X o 33. Physical Fitness Program X 34. Physical Fitness Program Management X 35. Public Education Event Scheduled X 36. Public Education Event Scheduling X 37. Pre -fire Planning X 38. R-1 X 39. Reports, Complete Incident X 40. Reports, Review X 41. Records, Training Officer X 42. Request for Leave; Emergency X 43. Request for Leave; Review Routine X 44. Rescue Committee X 45. Routine, Station X 46. Safety Committee X 47. Safety Equipment X 48. Safety Program Management X 49. Standard Operating Procedures Development X 50. Station Maintenance Management X 51. Strike Team Assignments X 52. Testing, Outside Agency X 53. Training, Hazardous Materials Responder X 54. Training, Off -Site X 55. Training/Instruction, Lesson Plan Development X A = Immediately critical to meeting emergency services mission. B = No immediate impact to emergency services mission. C = No direct impact to emergency services mission. 2 PROGRAM/FUNCTION/ACTIVITY/TASK A B C 56. Witness, Testify as X 57. Work Plans; Establish X 58. Workers' Compensation Program, Complete Injury Forms X 59. Workers' Compensation Program, Follow-up X A = Immediately, critical to meeting emergency services mission. B = No immediate impact to emergency services mission. C = No direct impact to emergency services mission. 3 —a amiz m Z 0 NATIONAL CITY FIRE DEPARTMENT MASTER FUNCTION CHART Revised: November 11, 1997 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 1. Accident, injury; complete form P S 2. Accident, injury; follow-up 80 3. Accident, vehicle; complete form P S 4. Accident, vehicle; follow-up 20 5. Accounts; manage assigned budget; see attached Account Assignment P S P P 360 6. Account, ledger; maintain P 7. Audio Visual Equipment Coordinator, #91-03 P/A S .20 8. Automatic Aid Incident Reports; forward P S 9. Breathing Apparatus Maintenance Management, #85-07; Contract, actual maintenance P/B S 60 10. Budget, Annual; process P S 11. Budget, Annual; submit P S 12. Budget, Annual, requests; submit P S 13. Business Office; manage P S S 14. CFIRS; file with State Fire Marshal P S 15. Cellular phone bills, monthly; audit S P S 16. Certifications; coordinate P/A 96 17. CIP Program, Fire Department; manage P 18. Citizen Injury Reports P 19. Clothing, Protective, #89-09 P/C S 240 20. Code Referrals; manage P S CHF = Fire Chief SEC'Y = Admin. Secretary B/C = Battalion Chief SOA = Sr. Office Asst. P/C Platoon Commander CAPT Captain NON OPS Non -Operational Task A = A Shift B = B Shift C = C Shift P = Primary S = Secondary A = Alternate 1 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 1 21. Communications Equipment Manager, #89-04; coordinate repairs, battery purchase P/B S 30 22. Community Risk Management Group; manage P S 23. Complaints; review/elevate P S S 24. Computer System, programs; design, develop, implement P 25. Computer tape back up P 26. Computer tape management P 27. Conflict of Interest Statement; complete P 28. Contract, Dispatch; administrative, manage P 29. Contract, HIRT; manage/liaison with South Bay liaison; hazardous material response; Operations Division; manage P/C 30. Contract, Lower Sweetwater; manage P 31. Contract, office equipment; manage P 32. Contract, Paramedic; operations P 33. Contract, radio maintenance; manage P/B 5 34. Copies P S 35. Council Agenda Items; process P S S S 36. Crisis Team Liaison, #92-02 P/C S 37. Data entry S P 38. Data retrieval P S S 39. Delivery system, Operations Division; review/evaluate P/C CHF = Fire Chief SEC'Y = Admin. Secretary B/C = Battalion Chief SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task A = A Shift B = B Shift C = C Shift P = Primary S = Secondary A = Alternate 2 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 40. Disaster preparedness communications equipment; manager S P/C 1 5 41. Disaster preparedness; ECC S P/C 42. Disaster Preparedness Program, City; manage P S 43. Disciplinary action; recommend P P P P 44. Dispatch inquiries; Operations Division liaison P/C 45. Driver's License Program, #91-11; record keeping P/A S 12 46. EMS Contract performance; audit P S 47. EMT-D modules; transport to hospital P S • 48. EMT-D Program Management, #89- 03; defibrillation P/A 12 49. Employee; hiring P S S 50. Employee; promotion P S S 51. Equipment Management Officer, #89- 18 P/B 52. Events, special; Fire Department liaison P S S 53. Expenditures; review as assigned P P 54. Facilities management; Public Works liaison P/B S 360 55. Fee, permit, copies; collection S P S 56. File management P S 57. Filing; business inspections P 58. Filing; general P S 59. Filing; personnel P CHF = Fire Chief SEC'Y = Admin. Secretary B/C = Battalion Chief SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task A = A Shift B = B Shift C = C Shift P = Primary S = Secondary A = Alternate 3 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 60. Fire Company Inspection Program; manager P S 61. Fire Hose Management, #89-12; purchase, repair, inventory P/B S 28 62. Fire Safety Inspections; manage P 63. Fire sprinkler systems, inspection; manage P 64. Grid Cards and Wall Maps, #89-14 P/C 12 65. Hazard Communication Manager, #89-19 P/C S 24 66. Hazardous materials enforcement; County liaison P S 67. Health Wellness Issues: Audio, TB, Hepatitis "B" Program; manage P/C . 24 68. History, Fire Department; update P 69. Hydrant management P 70. Investigation, arson; Police Department support P S S S 71. Janitorial Supplies, #89-23 P/B 12 72. Leave of Absence Requests; approve P P P P 73. Legal Requests; process P S S 74. Library, Station, #89-28 P/A S 24 75. Mail, City Hall; pick up S P S S 76. Mail; route incoming P S S 77. Maintenance, station, deep clean; manage contract P/B 36 78. Maintenance; station, routine P/B 79. Maintenance; apparatus/vehicle, routine P/B S 80. Medical Supplies, #89-19 P/B 12 CHF = Fire Chief SEC'Y = Admin. Secretary B/C = Battalion Chief SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task A = A Shift B = B Shift C = C Shift P = Primary S = Secondary A = Alternate PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 81. Monthly Work Plans; establish in order to carry out assigned tasks, functions, and responsibilities P P 82. Mutual and Automatic Aid Programs; review/evaluate P/C 83. Neighborhood Watch Groups; Fire Department liaison P 84. Office supplies; maintain inventory P 85. Operations Division; manage P S 86. Payroll checks; pick up S S P 87. Payroll, Department; process and maintain records S P S S 88. Performance Evaluations; review and complete P P P P • 89. Performance Indicators Report; submit as assigned P P P 90. Performance Indicators Report; submit to City Manager P 91. Petty cash; maintain P 92. Physical Fitness Program Management P/C 48 93. Planning; department/program P S S 94. Planning; division/operational P P 95. Pre -Fire Plan Program, #91-09, and Apartment Response Guide P/A 40 96. Project Forms; manage as assigned P P P P 97. Promotional examinations; conduct P S S 98. Property, surplus P/B 5 99. Public Education Program; manage P 100. Public safety education P S S S CHF = Fire Chief A = A Shift SEC'Y = Admin. Secretary B = B Shift B/C = Battalion Chief C = C Shift SOA = Sr. Office Asst. P/C Platoon Commander CAPT Captain NON OPS Non -Operational Task P = Primary S = Secondary A = Alternate 5 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 1 01 . Public relations P S S S 102. Purchases, Department; manage P S S 103. Purchase Orders; process P 104. Radio, amateur; liaison P 105. Receptionist S P 106. Records, Department P S S 107. Records, vehicle maintenance P/B S 48 108. Reports; review incident data S P S 109. Report, Operations Division Activity P 110. Report, Operations Overtime Status S P S 111. Report, Response Times Audit P S ' 112. Requisitions, Department; manage P S 113. Rescue Training Committee, #89-08 P/A 114. Response Guide; data management P S 115. Roster, Department; manage P 116. Safety Officer, Department, #89-10; Safety Program P/C 72 117. Southwestern College Advisory Committee for Inservice Training P/A 118. Staffing levels, Operations Division; establish P 119. Standard Operating Procedures; as assigned; see Standard Operating Procedures Assignment P S P P 120. State reimbursement claim (SB-90); complete P S 121. Supervise Captains P 122. Supervise Engineers, Firefighters P CHF = Fire Chief A = A Shift SEC'Y = Admin. Secretary B = B Shift B/C = Battalion Chief C = C Shift SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task P = Primary S = Secondary A = Alternate PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 123. Supervise Platoon Commanders P 124. Surveys; complete P S S S S 125. Telephones; answer S S P 126. Telephones, Department; manage P S 127. Timesheets, Employee; payroll P S S S S 128. Training, Department; other P S S 129. Training, Fire Prevention; evaluate P 130. Training Program, Operations Division, manage; training records P/A 390 131. Typing; Chief P 132. Uniform Fire Code, related codes and ordinances; enforcement S P 133. User Fee Program; manage P 134. Unified Disaster Council; represent City S P 135. Vehicle management; Public Works liaison P/B 120 136. Warrant Requests; process P 137. Weed Abatement Program P 138. Workers' Compensation; Department Representative, #89-11 P S S Total Hours 2,195 CHF = Fire Chief A = A Shift P = Primary SEC'Y = Admin. Secretary B = B Shift S = Secondary B/C = Battalion Chief C = C Shift A = Alternate SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task > -a -v rn Z C) >< NATIONAL CITY FIRE DEPARTMENT MASTER FUNCTION CHART NON -OPERATIONAL TASKS Revised: November 5, 1997 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 1. Accident, injury; follow-up X 2. Accident, vehicle; follow-up X 3. Accounts; manage assigned budget; see attached Account Assignment P S P P X 4. Breathing Apparatus Maintenance, #85-07 P/B S X 5. Certifications; coordinate P/A X 6. Clothing, Protective, #89-09 P/C S X 7. Communications Equipment Manager, #89-04 P/B S X 8. Contract, radio maintenance; manage P/B X 9. Disaster preparedness communications equipment; manager S P/C X 10. Driver's License Program, #91-11 P/A S X 11. EMT-D Program Management, #89- 03 P/A X 12. Events, special; Fire Department liaison P S/C S X 13. Expenditures; review as assigned P P P X 14. Facilities management; Public Works liaison P/B S X 15. Fire Hose Management, #89-12; purchase, repair, inventory P/B S X 16. Grid Cards and Wall Maps, #89-14 P/C X 17. Hazard Communication Manager, #89-19 P/C S X CHF = Fire Chief SEC'Y = Admin. Secretary B/C = Battalion Chief SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task A = A Shift B = B Shift C = C Shift P = Primary S = Secondary A = Alternate 1 PROGRAM/FUNCTION CHF SEC'Y B/C SOA P/C CAPT NON OPS 18. Hepatitis "B" Program; manage P/C X 19. Janitorial Supplies, #89-23 P/B X 20. Library, Station, #89-28 P/A S X 21. Maintenance; station, deep clean P/B X 22. Medical Supplies, #89-19 P/B X 23. Physical Fitness Program Management P/C X 24. Pre -Fire Plan Program, #91-09 P/A X 25. Property, surplus P/B X 26. Records, vehicle maintenance P/B S X 27. Response Guide, Apartment S S P/C X 28. Safety Officer; Department, #89-10 P/C X 29. Safety Program P/C X 30. Training Program, Operations Division; manage P/A X 31. Training records P/A X 32. Vehicle management; Public Works liaison P/B X CHF = Fire Chief A = A Shift P = Primary SEC'Y = Admin. Secretary B = B Shift S = Secondary B/C = Battalion Chief C = C Shift A = Alternate SOA = Sr. Office Asst. P/C = Platoon Commander CAPT = Captain NON OPS = Non -Operational Task 2 NATIONAL CITY FIRE DEPARTMENT PROPOSED JANUARY 1, 1998 (A) CHIF BATTALION CHIEF F. Mantle RITYE R IMM1CFQ .5 RFM TSR O? ktureslIant TRAINING/ OP! OFFICER nlieen Cmdq 571A CART GR 5734 A CART 57361. A CAPT ENGR ENGR IUPPORT SVCS OFFICER IPIReen CHOI 5731 e cAR ENGR 57:4 CART ENGR 5I161 B CART F NGR caMw WC, AOF`RFF'OMICFR OFFICER Poen OR6f snl C CAPT NCR 5 II CAPT 5 nel CAPT ENGR (NCR fi O El El iF FF iF O FF FF FF El O E El ACAVN SECT !R OFF ICI ASTT FR OFF ICE Ael1 .! }AP Too NATIONAL CITY FIRE DEPARTMENT PROPOSED JANUARY 1, 1998 (B) IRE CH ADMIN SECT AMAIN OFFICER (e.rollon ChIAI DEAN/IRE MMS FAt FIR NSRCTCR 55WI V..r O? CMT ANALYST SR OFFCE ASSI TMRSINC/OPS OFFICER ("CI A CAPT R OFFCEASST .5 SIAI ENG0. 57.4 A CAPT ENGR snot A CAPT ENGR SUPPORT SVCS OFFICER IP/C! en1 e CAPT !NCR en. e CAPT !NCR Snot CART (NCR COPRA SVCS OFFICER ow; 5n1 C CAPT (NCR en. C CAPT VHL G CAPT !NCR ENGR 0 0 0 0 0 o a o 0 0 o a o o a o 0 0 D N't) Z x NEEDED REPAIRS TO FIRE DEPARTMENT FACILITIES NOVEMBER 13, 1997 I:\PLAN\FY98\FACILITY\NEEDS NUMBER URGENCY RANKING ST. #10 ST.#15 ITEM ACTION TO DATE 1. Non -Emergency - 3 X All air conditioning ducts need cleaning. Work Request, 10/97 2. Non -Emergency - 1 X All air conditioning filters need cleaning. 3. Non -Emergency - 1 X Paint kitchen cabinets and food lockers. Completed, 11/12/97 4. Emergency - 2 X Extension cord leading to conduit to bed dividers is not in compliance with electrical code. Work Request, 07/26/97 5. Non -Emergency - 3 X Remove overhead door frame between shop and apparatus floor. Work Request, 07/26/97 6. Non -Emergency - 1 X Repair all defects to Department telephone system. 7. Non -Emergency - 2 X Air conditioning duct in computer room does not supply sufficient air. 8. Non -Emergency - 2 X North overhead door (large door) needs to be modified; some personnel have difficulty lifting (opening) the door; they state it is a safety issue. 9. Non -Emergency - 3 X Remove carpet from Library floor; replace with a surface that is easier to maintain. Completed 11/13/97 10. Non -Emergency - 3 X Replace registers (air conditioning ducts) in Captains' bedrooms. 11. Non -Emergency - 1 X Facia boards on exterior of building need painting. 12. Non -Emergency - 2 X Electrical panel in kitchen is not in compliance with electrical code. 13. Non -Emergency - 1 X Louvered window in kitchen door needs to be replaced with loose glass. 14. Non -Emergency - 1 X Holes under kitchen sink need to be patched. 1 NEEDED REPAIRS TO FIRE DEPARTMENT FACILITIES NOVEMBER 13, 1997 I:\PLAN\FY98\FACT LITY\N EEDS NUMBER URGENCY RANKING ST. #10 ST. #15 ITEM ACTION TO DATE 15. Emergency - 2 X Sheet metal under stove is turned up on edges and needs to be replaced; safety issue. -el 16. Emergency - 2 X Romex electrical wire on north wall of apparatus floor is not in compliance with electrical code. 17. Non -emergency - 1 X Termites are in hose tower. 18. Non -emergency - 3 X Boards used to cover pit in shop are a safety issue; need replacement with steel plate (manhole access). 19. Non -emergency - 1 X Wall to tower from hose storage area has severe water damage. 20. Emergency - 2 X Electrical panel in tower is not in compliance with electrical code. 21. Non -emergency - 1 X Shutters in tower are in need of repair for rain protection of the interior. 22. Non -emergency - 1 X Station #10, rear driveway, entry to parking lot, pavement failing. 23. Non -emergency - 1 X Lockers in Captains' bedrooms need hardware added to facilitate locks for security. 24. Emergency - 1 X Pest control: wasp infestation in front offices. Work Request, 10/15/97 25. Emergency - 2 X Door jambs to dorms from apparatus floor moves, not secure, loose. 26. Non -emergency - 1 X Clean furniture, chairs. 27. Non -emergency - 1 X Apparatus door (north), manual chain drive needs to be repaired. Chain jams with electric drive, slams into wall. Work Request, 06/97 2 NEEDED REPAIRS TO FIRE DEPARTMENT FACILITIES NOVEMBER 13, 1997 I:\PLAN\FY98\FACILITY\NEEDS NUMBER URGENCY RANKING ST. #10 ST. #15 ITEM ACTION TO DATE 28. Emergency - 2 X Apparatus door (southeast), manual chain drive needs to be repaired. Chain missing, requires manual lift of door. 29. Non -emergency - 1 X Wall at baseboard in south toilet needs to be repaired. 30. Emergency - 2 X Kitchen ceiling light difuser needs to be replaced. 31. Non -emergency - 3 X Ceiling light cover in Firefighters' bedroom (west room) needs to be replaced. 32. Non -emergency - 3 X The ceiling in the Engineers' bedroom (middle room) needs to be painted due to water damage. Work Request Outstanding 33. Non -emergency - 3 X Ceiling light cover in Captains' bedroom (east room) needs to be replaced. 34. Non -emergency - 3 X The ceiling in the work-out room needs to be painted due to water damage. Work Request Outstanding 35. Non -emergency - 1 X Weeds on east side of building need to be removed. 36. Non -emergency - 3 X Wallpaper needs repair in kitchen, east wall; and work- out room, west wall under ceiling with water damage. 37. Non -emergency - 3 X Base boards on east wall of kitchen need repair or replacement. 38. Non -emergency - 3 X Carpet in dining room and doorway at computer desk needs repair or replacement. 39. Non -emergency - 3 X Finish painting the exterior of the building. 40. Non -emergency - 1 X North patio planter box/lattice has termite damage, and needs to be painted. 41. Non -emergency - 3 X Hose tower needs to be painted. ' 3 NEEDED REPAIRS TO FIRE DEPARTMENT FACILITIES NOVEMBER 13, 1997 I:\PLAN\FY98\FACT LI TY\N EEDS NUMBER URGENCY RANKING ST. #10 ST. #15 ITEM ACTION TO DATE 42. Non -emergency - 1 X Roof, north and middle sections, holds water when it rains; needs to be re -pitched and re -roofed. 43. Non -emergency - 1 X Ventilation system footings on roof holds water. Will rust out supporting legs; possible roof damage may occur. 44. Non -emergency - 3 X Water damage to ceiling in south hallway to apparatus door. 45. Non -emergency - 1 X Improve ventilation system for main rest room. 46. Non -emergency - 3 X New window blinds needed for kitchen. 47. Non -emergency - 3 X Provide additional recliner. 48. Non -emergency - 3 X Provide additional recliner. FACILITY REPAIR/MAINTENANCE CATEGORIES OCTOBER 16, 1997 I:\PLAN\FY98\FACT LITY\RAN KI NG.CHT CATEGORY DEFINITION RESPONSE TO REPAIR Emergency - 1 Mission critical; health/safety impact Within 24 hours Emergency - 2 Health/safety impact Within 10 day Non -Emergency - 1 Defect will result in further damage. Moderate health/safety impact; some impact to Mission. Within 3 months Non -Emergency - 2 Defect has negative impact to staff's ability to deliver service; requires more staff hours; diverts staff time away from Mission. Within 3 - 6 months Non -Emergency - 3 Appearance/cosmetic; other. Within 6 - 18 months 4 FIRE DEPARTMENT MID -RANGE FACILITY REQUIREMENTS (18 Month-60 Month Period) November 26, 1997 DEFINITION: A Mid -Range deficiency is a facility item that is needed to support service delivery requirements prioritized in two (2) categories: MR -A: Repairs/Modifications completed within 18-24 month period. MR-B: Repairs/Modifications completed within 24-60 month period. MR-C: Repairs/Modifications needed to support operations, but could be cost prohibitive due to age and configuration of building. 1. Stations #10 & 15: Provide file storage space for personnel assigned projects and for supervisors. Supervisors to have a locking file cabinet or method to ensure security of information related to personnel they supervise. RATING: MR -A 2. Stations #10 & #15: Turn out storage for both back up gear and primary gear. RATING: MR -A 3. Stations #10 & #15: Evaluate engine exhaust ventilation system and adjust/modify as may be required. RATING: MR -A 4. Station #10: Install patio light (motion detect switch). RATING: MR -A 5. Station #10: Replace kitchen floor. RATING: MR-B 6. Station #10: Increase size of physical fitness training area and amount of equipment. RATING: MR-C 7. Station #10: Provide meeting/training room for 50 people. RATING: MR-C 8. Station #10: Refinish kitchen table. RATING: MR -A 9. Station #10: Replace worn out station furnishings and augment as needed. RATING: MR -A 10. Station #15: South/West bedroom night light to activate with alert tone. RATING: MR -A 11. Station #15 install door between kitchen and hallway leading to restroom/bedroom areas. RATING: MR-B City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 17, 1998 6 AGENDA ITEM NO ITEM TITLE PENDING SPLIT OF 619 AREA COD PREPARED BY T. McAvoy DEPARTMENT Public Works EXPLANATION. / There are three plans being considered by the California Public Utilities Commission to split the 619 Area Code. One would have no impact on the operations and citizens of National City other than to potentially make it necessary to use a different area code when calling to a particular area outside the City of National City. The second plan would place the entire City in a new area code, thereby requiring the reprinting of business cards, stationary, and phone books to accommodate the change. The third plan splits the City into two different area codes possibly requiring our citizens to dial another area code in order to communicate with their neighbors and City officials. It would also require the reprinting of stationary, business cards, and phone books by that segment which is placed into the new area code. The second and third options would be very inconvenient and troublesome to the citizens of National City. The City Council may wish to send a letter to the California Public Utilities Commission to state its position in this matter. If Council chooses to do so a draft letter has been attached for their consideration. Environmental Review X N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Send letter to the California Public Utilities Commission stating concerns. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No 1. Draft Letter to the Public Utilities Commission 2. Letter from the Public Utilities Commission dated March 3, 1998 A -too (Re', °/80' DRAFT LETTER TO THE PUBLIC UTILITIES COMMISSION The City of National City is deeply concerned about possible adverse impacts caused by the pending 619 area code split. There are three plans being presented to accomplish this split. One would have no impact on the operations and citizens of National City other than to potentially make it necessary to use a different area code when calling to a particular area outside the City of National City. The second plan would place the entire City in a new area code, thereby requiring the reprinting of business cards, stationary, and phone books to accommodate the change. The third plan splits the City into two different area codes possibly requiring our citizens to dial another area code in order to communicate with their neighbors and City officials . It would also require the reprinting of stationary, business cards and phone books by that segment which is placed into the new area code. We understand that area code splits are inevitable. However, they should be done in a manner which has the least adverse impact on our citizens. Obviously, we are most in favor of the first option in which no realignment is done to National City. That is, the entire City of National City continues to operate within the 619 area code. We are least in favor of the third option which splits a part of our small community from the other part. This will lead to some feelings of disenfranchisement by those who have a different area code from the rest. Our 8 1 square mile city is too small to employ this model and we urge you not to use it here or in other small cities. We appreciate your consideration of our views ATTACHYENT Public 1tilitirs Tammission STATE OF CALIFORNIA March 3, 1998 Mr. Terry McAvoy National City Public Works Dept. 2100 Hoover Avenue National City, CA 91950 Dear Mr. McAvoy: T i1 CCRE55 ALL CCMMUNICATION5 1 TO T..E COMMISSION 350 FPCNT STREET. ROOM a00a SAN DIEGO. CA 92101 FILE NO. This is a follow-up to your inquiry on how to file a protest to the proposed 619 area code split. For an informal protest comments must be sent to the assigned Administrative Law Judge with copies to each of the five Commissioners; the Office of Rate Payer Advocates, and the Telecommunications Division. You should state the reason for the protest, and recommend a solution. Send your comments to the following people at the California Public Utilities Commission, 505 Van Ness Avenue, San Francisco, CA 94102: Administrative Law Judge Thomas R. Pulsifer Commissioner Richard A. Bilas, President Commissioner Gregory Conlon Commissioner Henry M. Duque Commissioner Jessie J. Knight, Jr. Commissioner Josiah L. Neeper Natalie Billingsley, Office of Rate Payer Advocates Risa Hernandez, Telecommunications Division Also send a copy to the California/Nevada Code Administration, 2600 Camino Ramon, Room 1S900U, San Ramon, CA 94583. If you prefer to file a formal protest contact Norm Carter at the Public Utilities Commission Public Advisor's Office in Los Angeles. His phone number is (213) 897-8250. Sincerely, 1` , John Morgan/ Outreach Officer Public Utilities Commission City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE March 17, 1998 AGENDA ITEM NO 7 ITEM TITLE NOTICE OF DECISION - CONDITIONAL USE PERMIT FOR A WIRELESS 1 TELECOMMUNICATIONS FACILITY AT THE EXISTING PLAZA BONITA MALL IDENTI- FICATION SIGN. CASE FILE�!,NO. CUP-1997-8 PREPARED BY Ron Santo3 - FIEissistant Planner DEPARTMENT Planning EXPLANATION. The applicant proposes to install equipment for wireless communication service, including nine antenna and an equipment cabinet. The antenna installation is designed to be totally "stealth". Six of the antenna would be hidden inside the frame of the existing Plaza Bonita Mall identification sign and the other thre would be screened by a fiberglass panel designed to match the sign support structure. The equipment cabin net is proposed in a landscaped area at the base of the sign, screened from view by existing trees. The pro- posed equipment would be co -located with existing equipment installed by another wireless service provider following a previous CUP approval. Planning Commission voted to approve the application at the February 2, 1998 meeting, citing satisfaction with efforts to create a "stealth", co -location installation. The applicant also spoke in favor of the application. No other testimony from the public was received. Adopted conditions of approval allow future co -location of additional "stealth" facilities pursuant to site plan review by the Planning Director, rather than through the CUP process. Environmental Review X N/A Financial Statement N/A Account No. TAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision b filed. (— BOARD/COMMISSION RECOMMENDATION The Planning Commission voted to approve the application. Vote: Ayes -- unanimous ATTACHMENTS (Listed Below) 1. Resolution 1-98 2. Location Map Resolution No A•200 (Rev. 9/80) RESOLUTION NO. 1-98 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA. APPROVING A CONDITIONAL USE PERMIT FOR A WIRELESS TELECOMMUNICATIONS FACILITY AT 3030 PLAZA BONITA ROAD. APPLICANT: NEXTEL OF CALIFORNIA CASE FILE NO. CUP-1997-8 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for wireless telecommunications facility at 3030 Plaza Bonita Road at the regularly scheduled Planning Commission meeting on February 2, 1998, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. CUP-1997-8, which is maintained by the City and incorporated herein by reference; and. WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS. the action recited herein is found to be essential for the preservation of public health. safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on February 2, 1998, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since it has adequate area on an existing sign to accommodate the proposed antennas, and adequate area on the ground for the proposed equipment cabinet, without substantial changes to the appearance of the existing sign or adjacent landscaping. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use. since access to the property is provided along Plaza Bonita Road and the driving aisles within the Plaza Bonita parking lot; and the unmanned wireless communications facility is expected to generate a minimal amount of additional traffic. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since it will conform with the existing use of the site with only a negligible addition to established structures: and since the proposed antennas will be adequately screened from view. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the facility will enhance and augment the availability of wireless communication channels. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. Development Plans submitted for Building Permits must conform with the 1994 Editions of the Uniform Building Code, Uniform Mechanical Code, and Uniform Plumbing Code; and the 1993 Edition of the National Electrical Code. The equipment cabinet shall be painted green to match the color of the equipment cabinet existing on -site and in order to blend with the existing landscaping. 3. Exterior walls of the proposed equipment cabinet, to a height of not less than 6 feet, shall be treated with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product may be used, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 4. The applicant shall, at the discretion of the Planning Director, provide additional trees and/or shrubs as necessary to adequately screen the proposed equipment cabinet. The applicant shall submit plans depicting the location and type of landscaping as required for review and approval by the Planning Director. 5. The permittee shall not object to co -locating additional facilities of other communication companies and sharing the project site, provided such shared use does not result in substantial technical or quality -of -service impairment for the permitted use. In the event a dispute arises with regard to co -locating with other existing or potential users, the City may require a third party technical study at the expense of either or both the applicant or the complaining user. This condition in no way obligates the City to approve any co -location proposal if it is determined by the City not to be desirable in a specific case. 6. If the use of the equipment authorized by this Conditional Use Pe . period of six or more consecutive months, it shall be removed by the ap 2, 7. Except as required by conditions of approval, development plans shall and approval by the Planning Director in conformance with Exhibit 1997-8, dated 01/28/98. 8. Co -location of additional stealth wireless communication facilities may be authorized pursuant to site plan review procedures of the Land Use Code. 9. Before this Conditional Use Permit shall become effective. both the applicant and the property owner shall sign and have notarized an Acceptance Form. provided by the Planning Department. acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Fonn within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of Conditional Use Peimit No. 1997-8 are binding on all present or future interest rnit is discontinued for a plicant. be submitted for review B. Case File No. CUP- holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 10. Use of the property as authorized by this Conditional Use Permit shall be limited to the installation of a wireless communications facility as an incidental use of the property. Wireless cor_.munication equipment approved pursuant to CUP-1996-7 shall also be permitted. 11. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 2, 1998, by the following vote: AYES: LARGE, FLORES, KNUTSON, DETZER, MARTINELLI, BACA, GODSHALK. NAYS: ABSENT: ABSTAIN: CHAIRMAN V I SCALE: 1':200' PLAZA BCNITA Si-1OPP!NG CENTER LOCATION MAP ■ ZONE BOUNDARY CUP-1997-c NATIONAL CITY FLA NNING ORAL CAT REVCNSI City of National City, California COUNCIL AGENDA STATEMENT 8 MEETING DATE AGENDA ITEM NO. March 17, 1998 ITEM TITLE TEMPORARY USE PERMIT - LOS NINOS PREPARED BY DEPARTMENT Kathleen Treet, Plan Check Engineer Building and Safety EXPLANATION. This is a request from Los Ninos to pass through the City of National City during their annual Woodland to the Mexican Border walk-a-thon. Approximately 150 walkers will pass through National City from 1:30 p.m. to 3:30 p.m. on Saturday, June 27, 1998, as part of the eight -day event. The walkers are scheduled to walk from Main Street at National City Blvd. to Kimball Park, where they will take a 45-minute nutrition break and then continue south on National City Blvd. to the City limits Los Ninos is a non-profit organization dedicated to improving the quality of life for Mexican children and their families through nutrition, family gardens, forestation, and school ecology programs. The annual walk-a-thon is the organization's major fund-raising event and a waiver of fees is requested. The applicant and the event qualify for a waiver of fees pursuant to City Council Policy No. 704. Environmental Review X N/A Financial Statement The City has incurred $214 in costs in processing the T.U.P. Application through various City departments. N/A Account No. STAFF RECOMMENDATION Approve the Application For A Temporary Use Permit subject to compliance with all conditions of approval and grant the request for a waiver of fees. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below/ Resolution No Application For A Temporary Use Permit with recommended approvals and/or stipulations A200-3 A-200 (Rev '/BC' 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A & B use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Pnnt or Type): SPONSORING ORGANIZATION(s): ,65 /1///✓!�S ORGANIZATION ADDRESS: c23r7 City State LOCATION OF EVENT://F�rXVr<' /t//t/l== .t//-tT��/� DATE REQUESTED FOR EVENT: FROM.I/ 7i /%9g. HOURS OF USE ON DAY OF EVENT: FROM %.:50 (SETUP DATE / TIME) (TEAR DOWN DATE /TIME) Zip D/vd-�� 64 �F*;-,1// .9 TO olZ/!/F 27 /%�S' A.M. TO .3.00 DATE /t'./ .//l TIME A.M./P.M. DATE r�i N/� TIME ) l A.M. /P.M. / BRIEF DESCRIPTION OF EVENT: YY�/Qi/%t/,2iZ 4/ �4liiv /OYY/ ////Q/�/fAJ,/ 1A 7, /i/e441/t//ao �04JX �/ D Le�Q/l[F Obi LE = 771�/1t i.G'r`;‘ /f,,/„477.t 1.%%l A r%f summary of the event/activity ay be attached to the application) NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: 2'z. Al/O&Mk5//4• HOW MAY THIS PERSON BE CONTACTED?J''?-eR: 7/o2-4060 / SPECIFIC USE REQUEST: .,(.////Jl{5 ST�If/ /J t/ S.C�FtrJii/ a ,l/Gt) /fTl�/P� Or1/ 7 5 JUSTIFICATION: %�(�(2.4//.5 � /t/c7A; Ai.5E7F /C,TR 4 / ' /7"-e--44i idr✓ REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES [ ] NO [ ] (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a T.U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council.) WAIVER OF FEES REQUESTED: YES X NO ( ] (If "YES" complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: /V0/116 NOISE. CROWD. TRAFFIC CONTROL: SECURITY CONTROL: PARKING/BARRICADES. EXTERIOR LIGHTING/ELECTRICAL: TRASH DISPOSAL SITE CLEAN-UP AFTER EVENT: SANITARY FACILITIES. PLEASE COMPLETE (Pont or Type) NAME OF APPLICANT: 205 /1. i/IIDS ADDRESS:/ .S/2ffT� 4:,i YiS/ff L/T � �� C...)SIGNATURE OF APPLICANT; 2`--,G �—�2ji��cC �C / / (THIS FORM BECOMES A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) PHONE.4l- l %//� DATE. (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: USE GROUP: A USE CLASS: A BOND: N/A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS: (See Attached) (DATE APPLICATION RECEIVED) BUILDING AND SAFETY DEPT. RECEIVED FEB 191998 NATIONAL CITY, CALIF. APPROVALS / STIPULATIONS (Check Where Applicable): PLANNING YES ( ] NO ( ] SEE STIP ( ] lethal Date FIRE YES [ ] NO [ ] SEE STIP [ Initial Date PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] Initial Date FINANCE YES [ ] NO [ ] SEE STIP [ ] roal Date POLICE YES [ ] NO [ ] SEE STIP [ Initial Date PARKS & REC. YES [ I NO [ ] SEE STIP [ ] Initial Date ENGINEERING YES [ ] NO [ ] SEE STIP [ ] Intal Date CITY ATTORNEY YES [ ] NO [ ] SEE STIP [ ] Initial Date RISK MANAGER YES [ ] NO [ ] SEE STIP [ ] Initial Date COMMUNITY DEVELOP. YES ( ] NO [ ] SEE STIP ( ] Initial Date OTHER YES [ ] NO [ I SEE STIP [ ] Initial Date CITY COUNCIL MEETING DATE. March 17, 1998 3:00 p.m. TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED ( ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ ] COMMENTS: MICHAEL SOUSE, BUILDING & SAFETY DIRECTOR DATE 23rd Annual Los Ninos Walk Helping:Children a td Fainiiies at the Border June 21-28, 1998 From Los Angeles t0 Tijuana. Cities we walk through: Woodland Hills Los Angeles Hermosa Beach Long Beach Huntington Beach Corona Del Mar Encinitas Point Lorna San Diego National City Chula Vista. San Ysidro Tijuana Los Ninos 287 G Street Chula Vista CA 91910 619-426-9110 Fax 619-426-6664 losninos@electriciti.com February 17, 1998 Ms. Leslee R. Williams Senior Office Asst. City of National City Bldg. & Safety Dept. 1243 National City Blvd. National City, CA 91950-4397 Dear Ms. Williams: Established in 1974, Los Nifios is dedicated to improving the quality of life for Mexican children and their families through nutrition, family gardens, forestation, and school ecology programs. Our major fund-raiser is an annual Los Ninos Walk. This year's Walk will begin in Woodland Hills on Sunday, June 21 and finish in Tijuana on Sunday, June 28, 1998. Walkers will be in National City on June 27. Many of the jurisdictions we pass through along the way have waived any fees in association with an application to the Walk in their areas. Our impact on cities, beaches and other entities is minimal and we follow the laws pertaining to any other pedestrians. These acts of goodwill have been very helpful, since our Los Ninos Walk is the major source of funds for our charitable nonprofit organization, and the waiving of fees allows us to raise the necessary funds to carry out our programs. I am writing to ask if you would waive the $95.00 permit fee associated with our Walk. We have no major sponsors for this event. We do not hire an agency to coordinate it; our staff members take time from their other responsibilities to run the Walk. Therefore, all the proceeds beyond the direct costs of the event help children and families living along the U.S./Mexico border. - Please contact me at (619) 426-9110, if I can answer any questions or address any concerns. Sincerely, Rigoberto Reyes Interim Executive Director CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HAR?Q=SS AND ImL'INITICATION A023221ZNT Prisons requesting use of City.+ property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement, Certificate of insurance must be attached to this permit. Organization rS /1// /�S Person in charge Address City facilities Date(s) of use 9/9/y Telephone and/or property requested i¢ ;4,, h / iAre¢/ 6'7/2/'- HCLD HARMLESS AGREEMENT The undersigned hereby agree(s) to hold the City of National City and the Parking Authority of the City of ?rational City harmless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costs, losses, damages, inJuries, litigation and liability arising out of or related to the use of public property by permittee or permittee's agents, employees or contractors. Interim Executive Director —;//3 Signature of Applicant Official Title Date Certificate of Insurance approved 198712%G-E-/IJGt 77//� L7l 7 C)t Los Milos Annual Walk 1997 287 G Street Chula Vista CA 91910 (619) 426-9110 (619) 426-6664 Fax SATURDAY DUNE 27 Leave All Soul's Church at 8:30 a.m. Left on Chatsworth (walk right) Right on Garrison (walk right) Left on Rosecrans (walk left) Right on North Harbor Dr (walk right) Continue to foot of Broadway Parking area for NUTRITION BREAK from 10-10:30 a.m. 5.5 Miles from start East on Broadway (walk right) Watch out for Trolley when crossing 12th Street Right on 13th (walk left). Left on National Avenue to Chicano Park for LUNCH STOP at 11:30 a.m. - 12:45 p.m. 4 Miles from Nutrition Break Continue South on National Ave to 26th Street (walk left) Right on 26th Street two blocks to Main Street (walk left) Left on Main Street under I5 to National City Blvd (walk left) Left on National City Blvd to Kimball Park, (behind police station) for NUTRITION BREAK from 1:45-2:30 p.m. 3 Miles from Lunch Stop Continue South on National City Blvd (walk left) SINGLE FILE OVER BRIDGE PLEASE (National City Blvd becomes Broadway) Continue through Chula Vista Turn left onto F Street walk right. Turn Right on Fourth Ave walk Left Turn Left into Parking lot on Corner of Fourth and Park Way to Park Way Recreation Center, 385 Park Way, (The Plunge), Chula Vista for DINNER AND NIGHT STOP arriving at 5 p.m. 3.6 Miles from lunch stop DAILY MILES: 14 CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: Los Ninos DATE OF ACTIVITY: Saturday, June 27, 1998 TIME: 1:30 p.m. to 3:30 p.m. CONTACT PERSON ON DAY OF EVENT: Liz Kownslar APPROVALS: FIRE PUBLIC WORKS POLICE PARKS & REC. ENGINEERING CITY ATTORNEY RISK MANAGER YES [x] NO [ ] YES [ ] NO [ ] YES[x] NO[ ] YES [ x ] NO [ ] YES[x] NO[ ] YES[x] NO[ ] YES[x] NO[ ] SEE STIP/COMMENTS [ ] SEE STIP/COMMENTS [ x ] SEE STIP/COMMENTS [ ] SEE STIP/COMMENTS [ ] SEE STIP/COMMENTS [ x SEE STIP/COMMENTS [ ] SEE STIP/COMMENTS [ ] SPECIFIC STIPULATIONS: ENGINEERING 1. There may be some areas of the sidewalk on National City Blvd. which could be marked for repairs by this office. Advise applicant to instruct walkers on the use of caution in potential work zones and to coordinate with any construction activity. CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and its officials, employees, agents and volunteers as additional insureds, with amount of coverage to be determined by the Risk Manger. RISK MANAGER Request: 1. Minimum limits of one million dollars per occurrence of general liability insurance. 2. That the City of National City, its officials, employees, agents and volunteers as additional insureds on all policies. 3. Standard hold harmless signed. (Done) PUBLIC WORKS 1. Route is ok. unless construction of bridge (under Engineering Dept.) will cause problems. TUPARVI DOC City of National City Building & Safety Department 1243 National City Boulevard National City, CA. 91950 LOS NINOS 287"G"STREET CHULA VISTA, CA 91910 TEMPORARY USE PERMIT FEE WAIVER REQUEST SUPPLEMENTAL QUESTIONNAIRE City Council Policy No. 704 contains the criteria for granting waivers of T.U.P. processing fees by the City Council. This Supplemental Questionnaire will be used to evaluate whether the event or sponsoring organization for a T.U.P. meet the criteria for a fee waiver. Accordingly, please answer all questions fully and completely. City Council Policy No. 704 The City Council shall waive T.U.P. processing fees only in the case of a. non-profit organization, and when such organization can demonstrate that the event for which the T.U.P. is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P. is requested result in: 1. direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or 2. direct financial benefit to city government such as the generation of sales tax; or 3. direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club; or 4. direct financial benefit to an organization which has been the direct recipient of City or Community Development Block Grant (CDBG) funding. PLEASE FULLY AND COMPLETELY ANSWER THE FOLLOWING: 1. Is the event for which the T.U.P. is sought sponsored by a non-profit organization? X YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit this form with the T.U.P. Application to the Building & Safety Department) 2. If the answer to Question No. 1 was YES, please state the name and type of organization sponsoring the event for which the T.U.P. is sought and then proceed to Question No. 3. Name of Sponsoring Organization Type of Organization (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds to the sponsoring organization? YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) 4. If the answer to Question 3 is YES, will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? YES (If YES, please provide explanation and details in space provided below) XNO (If NO, please proceed to Question No. 5) If YES, please explain who is to benefit from the proceeds and the general nature of the financial hardship: 5. Will the event provide a direct financial benefit to city government such as the generation of sales tax? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 6) If YES, please explain how the direct financial benefit to the city will occur: 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 7) If YES, please explain the organizations that are to benefit from the proceeds of the event and how the proceeds will be used by those organizations. 2 LOS NINOS 287 "G" STREET CHULs ^g 91910 Will the proceeds provide a direct financial benefit to an organization which has been the direct recipient of City of Community Development Block Grant (CDBG) funding? YES (If YES, please provide explanation and details in space provided below) X NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) If YES, please state the year the City of Community Develop Block Grant (CDBG) funds were received and how those funds were used: Year funds were received. Funds were used to 2..//3/ice DATE ITEM #9 City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950 George H. Eiser, III • City Attorney (619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615 TO: Mayor and City Council FROM: City Attorney RE: Regulations Pertaining to Shopping Carts 3/17/98 DATE: March 12, 1998 At the March 10 City Council meeting, there was a citizen complaint concerning abandoned shopping carts in the city. Because of questions raised about what the City could do to address this problem, I have prepared the following summary of existing regulations pertaining to removal, abandonment and retrieval of shopping carts. Section 7.20.090(A) of the National City Municipal Code prohibits removal of a shopping cart from the owner's premises without said owner's permission. Section 7.20.090(B) prohibits abandonment of a shopping cart that has been removed from the owner's premises, whether or not such removal was with the owner's consent. Sections 7.20.090(C) and (D) prohibit engaging in a shopping cart retrieval business without a city business license. Violation of any of the provisions of Section 7.20.090 is an infraction. Section 22435.2 of the California Business and Professions Code makes it unlawful: 1. To remove a shopping cart or laundry cart from the premises or parking area of a retail establishment with the intent to temporarily or permanently deprive the owner or retailer of possession of the cart. 2. To be in possession of any shopping cart or laundry cart that has been removed from the premises or the parking area of a retail establishment, with the intent to temporarily or permanently deprive the owner or retailer of possession of the cart. 3. To be in possession of any shopping cart or laundry cart with serial numbers removed, obliterated, or altered, with the intent to temporarily or permanently deprive the owner or retailer or possession of the cart. Recycled Paper 4. To leave or abandon a shopping cart or laundry cart at a location other than the premises or parking area of the retail establishment with the intent to temporarily or permanently deprive the owner or retailer of possession of the cart. 5. To alter, convert, or tamper with a shopping cart or laundry cart, or to remove any part or portion thereof or to remove, obliterate or alter serial numbers on a cart, with the intent to temporarily or permanently deprive the owner or retailer of possession of the cart. 6. To be in possession of any shopping cart or laundry cart while that cart is not located on the premises or parking lot of a retail establishment, with the intent to temporarily or permanently deprive the owner or retailer of possession of the cart. Violation of Section 22435.2 is a misdemeanor. Section 22435.2 does not apply to removal of a shopping cart by a customer of a retail establishment who has the consent of the retailer to remove the shopping cart. Pursuant to Section 22435.1, the prohibitions of Section 22435.2 apply only when a shopping cart has a sign permanently affixed to it that identifies the owner of the cart or the retailer, or both; notifies the public of the procedure to be utilized for authorized removal of the cart from the premises; notifies the public that the unauthorized removal of the cart from the premises or parking area of the retail establishment, or the unauthorized possession of the cart, is a violation of state law; and lists a valid telephone number or address for returning the cart removed from the premises or parking area to the owner or retailer. Section 22435.7 of the Business and Professions Code, effective beginning January 1, 1997, sets forth procedures for impoundment of shopping carts by cities and counties. By its own terms, Section 22435.7 preempts this subject so that shopping cart retrieval and impoundment by cities and counties is governed solely by this section, to the exclusion of local regulation. Under Section 22435.7, a shopping cart that has a sign affixed to it in accordance with Section 22435.1 may be impounded by a city or county when both of the following conditions have been satisfied: 1. The shopping cart is located outside the premises or parking area of a retail establishment. The parking area of a retail establishment located in a multistore complex or shopping center shall include the entire parking area used by the complex or center. 2 2. The shopping cart is not retrieved within three (3) business days from the date the owner of the shopping cart, or his or her agent, receives actual notice from the city, county, or city and county of the shopping cart's discovery and location. Any shopping cart that is impounded by a city or county shall be held at a location that is both: 1. Reasonably convenient to the owner of the shopping cart. 2. Open for business at least six (6) hours of each business day. In instances where the location of a shopping cart will impede emergency services, a city or county is authorized to immediately retrieve the shopping cart from public or private property. Any city or county that impounds a shopping cart is authorized to recover its actual costs for providing this service, presumably against the owner or retailer. A city or county may fine the owner of a shopping cart in an amount not to exceed fifty dollars ($50) for each occurrence in excess of three during a specified six-month period for failure to retrieve shopping carts in accordance with Section 22435.7. An occurrence includes all shopping carts impounded in a one -day period. Any shopping cart not reclaimed from the city or county within 30 days of receipt of a notice of violation by the owner of the shopping cart may be sold or otherwise disposed of by the entity in possession of the shopping cart. In conclusion, a review of the above regulations indicates that the city may prosecute the unauthorized removal or abandonment of shopping carts against persons who remove them, either pursuant to the Municipal Code or the Business and Professions Code. Further, the City may impound any shopping carts which have been abandoned; however, these efforts are hampered by provisions of state law which impose requirements of notification and a three-day waiting period, as well as a 30-day storage period before the shopping carts can be disposed of. GHE/gmo f:\ahappingcarta 3 GEO GE . EISER, III City Attorney