HomeMy WebLinkAbout1998 06-09 CC AGENDA PKTAGENDA OF A REGULAR MEETING
NATIONAL CITY CITY COUNCIL
COUNCIL CHAMBERS
CIVIC CENTER
1243 NATIONAL CITY BOULEVARD
REGULAR MEETING - TUESDAY - JUNE 9, 1998 - 6:00 P.M.
♦
OPEN TO THE PUBLIC
PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE
COMMENCEMENT OF THE MEETING AND SUBMIT IT TO
THE CITY CLERK
IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR
CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL
GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF
NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY
MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO
CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO
KNOW THAT WE APPRECIATE YOUR INVOLVEMENT.
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G. MCCABE.
INVOCATION
APPROVAL OF THE MINUTES OF THE ADJOURNED REGULAR MEETING OF
MAY 12, 1998 AND REGULAR MEETING OF JUNE 2, 1998.
COUNCIL AGENDA
6/9/98 Page 2
PROCLAMATIONS
Proclaiming June 8 through 12, 1998 as: "AFFORDABLE HOUSING WEEK"
CONSENT CALENDAR
Consent Calendar: Consent Calendar items involve matters which are of a routine or
noncontroversial nature. All consent calendar items are adopted by approval of a
single motion by the City Council. Prior to such approval, any item may be removed
from the consent portion of the agenda and separately considered, upon request of a
Councilmember, a staff member, or a member of the public.
1. Resolution No. 98-60
Resolution of the City Council of the City of National City authorizing the Mayor
to execute an Agreement between the City of National City and Claims
Management Services for workers' compensation claims administration
services. (Risk Management)
2. Resolution No. 98-61
Resolution of the City Council of the City of National authorizing the Chief of
Police to continue the Suppression of Drug Abuse in Schools program into the
third year of the three year grant award from OCJP and to execute the grant
award agreement and all related operational agreements and grant documents.
(Police)
3. Resolution No. 98-62
Resolution of the City Council of the City of National City authorizing the
execution of a Quitclaim Deed for the release and transfer of a sewer easement
to the United States of America at the vacated portion of Wilson Avenue
between 7th and 8th Streets. (Engineering)
COUNCIL AGENDA
6/9/98 Page 3
CONSENT CALENDAR (Cont.)
4. Resolution No. 98-63
Resolution of the City Council of the City of National City authorizing the Mayor
to execute an amendment to Agreement with Warner Group for additional
consulting services. (Police)
5. Resolution No. 98-64
Resolution of the City Council of the City of National City authorizing the City
Manager and the Chief of Police to apply for a COPS MORE 98 grant for the
funding of a Computer Aided Dispatching (CAD) System and to execute the
Grant Award Agreement and all related operational agreements and grant
documents. (Police)
6. WARRANT REGISTER #47 (Finance)
Ratification of Demands in the amount of $208,012.13.
7. Claim for Damages: Gustavo -Torres Carreon. (City Clerk)
8. Claim for Damages: Shawn Harville. (City Clerk)
NON CONSENT RESOLUTIONS
9. Resolution No. 98-65
Resolution of the City Council of the City of National City authorizing the Mayor
to execute an Agreement with Money Control for contingency collection
services. (Finance)
COUNCIL AGENDA
6/9/98 Page 4
NON CONSENT RESOLUTIONS (Cont.)
10. Resolution No. 98-66
Resolution of the City Council of the City of National City authorizing the Mayor
to execute a Memorandum of Understanding with SANDAG as a participant in
the San Diego Regional Power Pool, and an Agreement with Commonwealth
Energy Corporation for electric power. (Public Works)
ORDINANCE FOR INTRODUCTION
11. An Ordinance of the City Council of the City of National City amending Title 10
of the National City Municipal Code by amending Chapter 10.45 regarding
Security and Fire Alarm Systems. (City Attorney)
NEW BUSINESS
12. Proposed letter regarding South Bay pump station and conveyance system.
(Planning)
13. Review of the National City Conflict of Interest Code. (City Attorney)
- CITY MANAGER
-* CITY ATTORNEY
--> OTHER STAFF
COUNCIL AGENDA
6/9/98 Page 5
NEW BUSINESS (Cont.)
—> MAYOR
—> CITY COUNCIL
14. Possible annexation of non-residential areas. (Councilman Beauchamp)
PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit)
NOTE: Pursuant to State Law, items requiring Council action must be brought back
on a subsequent Council agenda unless they are of a demonstrated emergency or
urgent nature.
ADJOURNMENT
City Council Finance Committee — Review of 1998-99 Preliminary Budget —
June 15, 1998 — 9:00 A.M. — Large Conference Room.
Next Regular City Council Meeting — June 16, 1998 — 3:00 p.m. - Council
Chambers, Civic Center.
TAPE RECORDINGS OF EACH CITY COUNCIL MEETING
ARE AVAILABLE FOR SALE AND TO LISTEN TO
IN THE CITY CLERK'S OFFICE
3j1 rnrlamatirnt
WHEREAS, Affordable housing is of vital importance to the health and well-being of the
residents of National City; and
WHEREAS, Safe, decent affordable housing is a basic necessity of life for all residents of
National City; and
WHEREAS, Over 36 percent of working family households are paying more than 50 percent of
their incomes for housing; and
WHEREAS. Creating and supporting affordable housing and revitalizing neighborhoods
contributes to the quality of life in National City; and
WHEREAS, Nonprofit and for profit developers are key to building affordable housing; and
WHEREAS, The City of National City supports all positive efforts to create affordable housing
for low income and working families; and
WHEREAS,
i
0 * .
t =, A NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National
.�'zt4; City, do hereby proclaim June 8 through 12, 1998 as:
The Nonprofit Federation for Housing and Community have planned a schedule of
events for the week of June 8 through 12 which will honor, highlight and
recognize the many groups and people who labor tirelessly to improve the quality
of life for low income and working people.
"AFFORDABLE HOUSING WEEK"
IN WITNESS WHEREOF, 1 nave hereunto set my .nand and caused the Seai of the City of National City be
affixed this 9th day of June. 1998.
GEORGE H. WATERS
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998
AGENDA ITEM NO. 1
ITEM TITLE
RESOLUTION AWARDING A CON I RACT FOR WORKERS' COMPENSATION
CLAIMS ADMINISTRATION SERVICES
PREPARED BY Kassia W. Kossyta DEPARTMENT Risk Management
EXPLANATION. Self -insured for workers' compensation, the City of National City's claims are administered byi
a contract adjusting company, TRISTAR, under a contract that expires on July 31, 1998. For the past 13 years, National
City through the SANDPIPA insurance joint powers authority, has participated in a group purchase of claims
adjusting services with four other cities. Currently, Chula Vista reports about 50% of the daims, National City 25%,
and Vista, Encinitas and Santee make up the final 25%. Chula Vista has its own adjuster; National City shares one with
the other three cities. The adjuster's maximum caseload is 185 claims.
In March, TRISTAR offered to continue existing services for a 15% increase spread out over three years. No
improvements were offered. Costs are allocated based on member cities' number of claims as of June 30th. This year
National City will pay 542,505 for services. Depending on the changes in the number of daims by city, it is possible the
City's costs with TRISTAR could rise above $50,000. The other four cities have accepted TRISTAR's proposal.
A concern for quality claims adjusting and TRISTAR's proposed fee increase precipitated a worker's compensation
claims adjusting services request for proposal. It was sent to 11 third party contract adjusters in California. Five
responded. A committee of the Risk Manager, Assistant City Attorney and Personnel Director reviewed the proposals
and interviewed the three most qualified responders. This ad hoc committee recommends that the City retain the
services of Claims Management Service, a division of the State Compensation Insurance Fund, that provides third
party workers' compensation claims adjusting services. While Claims Management Services quote of 564,855 was the
second highest, they offered the most comprehensive services including an examiner caseload of only 145 claims, a
22% decrease. We anticipate that the combination of reduced caseload and superior case management experience will
\esult in better workers' compensation claims management and long term savings for National City.
Environmental Review xN/A
Financial Statement
There are sufficient funds budgeted in the Expert and Consultant Services account.
Account No 627-414-000-213
STAFF RECOMMENDATION
Adopt a Resolution awarding the contract for workers' compensation claims administration to Claims
Management Service for S64,885 for the first year with a 7% increase over the next two years and a two
year renewal option.
BOARD/COMMISSION RECOMMENDATION
ATTACHMENTS (Listed Below) Resolution No 98-60
Resolution
aarcorrent
A.tcc 'ae•
RESOLUTION NO. 98 - 60
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF NATIONAL CITY
AND CLAIMS MANAGEMENT SERVICES
FOR WORKERS COMPENSATION CLAIMS
ADMINISTRATION SERVICES
WHEREAS, the City is desirous of retaining a qualified claims
management service company to supervise and administer the workers' compensation
claims; and
WHEREAS, Claims Management Services is a qualified and California
certified self-insurance administrator in the workers' compensation field.
NOW, THEREFORE, BE IT RESOVED by the City Council of the City
of National City that the Mayor is hereby authorized to execute an agreement with
Claims Management Services for Workers' Compensation Claims Administration
Services. Said agreement is on file in the office of the City Clerk.
PASSED and ADOPTED this 9th day of June, 1998.
Al LEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
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George H. Eiser, III
City Attorney
George H. Waters, Mayor
AGREEMENT BETWEEN
CITY OF NATIONAL CITY AND
CLAIMS MANAGEMENT SERVICES
FOR WORKERS'COMPENSATION CLAIMS ADMINISTRATION SERVICES
THIS AGREEMENT IS MADE AND ENTERED INTO this 1st day of August, 1998,
by and between the City (hereinafter "the City") and Claims Management Services (hereinafter
"Service Company") in view of the following understandings:
A. The City is desirous of retaining a qualified claims management service company to
supervise and administer the workers' compensation claims.
B. Service Company is a qualified and California certified self-insurance administrator in
the workers' compensation field.
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. SCOPE OF WORK:
The Service Company shall provide the following services:
1.1 Forms. Consult with City to supply and distribute necessary forms to establish
program procedures and practices.
1.2 Process Claims. Review and process all reported industrial injury and
occupational disease claims in accordance with the California Labor Code.
1.3 Comnensability Determinations. Determine compensability of injury or illness
claims in accordance with all rules and regulations governing the administration of self-
insurance pursuant to Section 3700 of the California Labor Code and California
administrative regulations. Denial of claims shall be made only after prior discussion and
agreement with the City.
1.4 Master Panel. Develop, recommend, and update for City a master panel of
physicians, dentists_ chiropractors, and other practitioners for the initial treatment of
injured employees, and recommend such specialists as may be required for long term or
other disabilities requiring. special treatment. Present the initial master panel to the City
within 90 days of commencement of services hereunder.
1 5 Medical Treatment. Determine eligibility for and authorize appropriate medical
treatment for injured employees, including arranging appointments Monitor all medical
reports and statements of charges to insure that treatment and charges are compatible
with injuries reported.
1.6 Education. Conduct or assist in orientation or educational meetings with the City.
1.7 Reviews. At least quarterly meet with City representatives to review program
progress, identifying problem areas and recommending a plan of remedial action. This
shall include projections of cash flow and actual projections of annual incurred costs, as
requested.
1.8 Index Use. Utilize the Index Bureau on cases where such use is merited.
1.9 File Maintenance. Maintain claim files, case logs. check voucher disbursement
copies and all other records, files, and data as may be required by California law, statute
and rules and regulations of the City's self-insurance plans, on each reported claim. All
documents shall be available to City during normal business hours for inspection.
1.10 Approve Payments. Determine extent and degree of all disability and death
benefits payable to injured employees in accordance with acceptable and standard
practices. Authorize payments in accordance with Findings and Awards of the Workers'
Compensation Appeals Board (WCAB) or approved Compromise and Release
Settlements, taking or recommending action to preclude unnecessary litigation to the
extent that acceptable claims practice permits.
1.11 Reserves. Establish, maintain and revise individual claim file reserves as the
situation at any given time may warrant, and as payments are made. Reserve levels shall
be reviewed at least quarterly on active claims.
1.12 Investigations. Subject to prior approval of the City, arrange for field
investigation of questionable cases, as well as surveillance. The expense for such
investigation or surveillance is understood to be an "Allocated Loss Expense' as
otherwise defined in this Agreement.
1.13 EDP Services. Provide at least monthly, computerized loss runs in such formats
and at such times as may reasonably be required and mutually agreed upon, including
open and closed cases, reserves and payments. Loss runs to be furnished within fifteen
(15) days following the end of the month in which the claim is reported. A summary loss
run of all claims will be furnished quarterly. Programming of custom reports will be
available to City at S60 per hour.
1.14 Filing Reports. Prepare and file on time. all reports of self -insured employers
who are Participants as may be required by the Department of Industrial Relations or
other Divisions of the State of California. A copy of the annual report will be precared
and tiled with the Risk Manager not later than 30 days prior to the filing date established
by the State_
1.15 Litigation and Subrogation_ Service Company shall be responsible
following tasks in connection with disputed claims:
1. File and serve medical reports to all interested parties on behalf of the City.
2. Arrange all medical/legal evaluations, with copies of the medical records and a
cover letter setting forth the issues of the case. This applies to agreed medical
evaluations as well.
3. Arrange for and control outside photocopy costs by sharing with all interested
parties medical or personnel records when feasible.
4. Make Workers' Compensation Appeal Board appearances on behalf of the City on
those cases that involve issues of permanent disability or future medical treatment as
may be required in Service Company's capacity as claim handler.
5. Assign complex issues, including but not limited to questions of an
apportionment, AOE/COE, 132A, willful conduct, etc., to legal counsel with prior
knowledge and consent of the City. However, Service Company will still continue to
monitor and assist with the earliest resolution of the case. City retains the right to
terminate legal counsel considered unsatisfactory by City.
6. Monitor all cases for potential subrogation, write correspondence to effect
recovery, take all necessary action, including timely notification to City, to assist in
recovering through third party subrogation; make recommendations, retaining legal
counsel where litigation is necessary to effect recovery.
7. Provide a written summary of all pending litigated and subrogated cases on a
semi-annual basis, if requested.
8. Provide medical bill review if requested for $4.50 per bill.
9. Provide the services of a Litigation Representative to prepare appropriate legal
documents, file objections, and attend pre-trial conferences if requested for $45 per
hour.
1.16 Rehabilitation. Subject to prior review with the City, initiate, coordinate, monitor
and report all vocational rehabilitation activities as required by statute. Prepare all
necessary reports for the Rehabilitation Bureau of the Division of Industrial Accidents.
Arrange for the timely examining and testing of applicable injured employees.
Supervise all long -ranee or extensive vocational rehabilitation programs approved by
the State to insure optimum results, and maintain control over costs.
1.17 Consult with Employees. Claims personnel of Service Company will, if
requested, consult with designated employee groups and safety committees of the City
regarding specific subjects of interest regarding workers' compensation and
occupational safety.
WARRANTIES:
2.1 Hours of Work. Service Company warrants that it will provide a toil free phone
number. The claims office must maintain office hours of 8:00 a.m. to 5 00 p m..
Monday through Friday, excepting those Service Company holidays (not to exceed 12
days per calendar year) of which the City is given not less than 14 days notice. Service
Company will commit qualified state certified supervisory staff with at least three years
of claims administration experience including Labor Code Section 4850 experience to
the unit. The examiner shall normally be available to the City during Service Company
working hours; in any event, an examiner or supervisor with knowledge of the claims
of the City shall be available during working hours for discussion. Written notice shall
be provided to City of any change in the work schedule of the examiners. In the event
Service Company replaces either current claims examiner for a period of more than 10
consecutive working days, the replacement shall also be a state -certified examiner.
2.2 Notification of Personnel Chances: Assianment of Claims. Service Company
shall notify the City prior to any change in claims examiners, within 3 working days of
the change, including temporary changes. Commencing October 1, 1998 and each
month thereafter, by the 15th day of the month, Service Company shall deliver :o the
City a written report for each examiner handling any claim under this agreement,
showing the total number of open indemnity claims assigned to the examiner during the
prior month, and detailing the number of claims assigned which are not for the City.
Service Company expressly warrants that any examiner assigned to the contract shall
not at any time have a total claim caseload, which exceeds 145 open indemnity files
2.3 Settlement Authority. Service Company also warrants that it will confer with a
duly appointed representative of the City in accordance with the written instructions of
each Participant; or, in the absence of any written instructions. on all claims which may
require any payment or which may result in a denial of benefits. All claims will require
duplicate case file to be provided to the City.
2.4 Payments. Service Company shall prepare and draft all checks necessary for
payment of claims and claims expenses for signature by the City.
2.5 Audit. Service Company agrees to accept an independent audit of its work
performance whenever requested by the City. Files on all claims are the property. of :he
City, and Service Company agrees to provide access to such tiles at the request of :he
City and in the event of termination of this contract Service Company agrees to turn
over all files on claims hereunder to the City within five (5) working days of such
request at no cost to the City.
2.o Attendance of Meetines. Upon request of City_ the Service Company _nail
attend meetings called by City to discuss issues arising under this Agreement_
2.7 Claims Handling. In the performance of its obligations under this contract,
work shall be assigned only to persons who are specially trained, experienced and
competent in the administration of municipal workers' compensation claims. The City
shall have the right to refuse assignment or the continued assignment of a person who,
in the opinion of the City, is not so specially trained, experienced and competent to
render the required services. In addition, the City may at its own expense assign claims
over six months old to an alternate claims administrator selected by the City.
2.8 Service Company shall review all open indemnity claims within 60 days of the
commencement of work under this contract to determine their status and necessary
actions, as appropriate, and provide a brief written report to the City on the results of
that review.
EXCESS POLICIES:
City agrees to provide a complete copy of Excess Workers' Compensation insurance
policy to Service Company. Service Company agrees to notify the Excess Workers'
Compensation insurer of claims as required under the policy.
4. MUTUAL INDEMNITY; INSURANCE; PENALTIES:
Except for City's sole negligence, Service Company agrees to defend, indemnify and
hold the City, its officers and employees free and harmless from any claim, demand or judgment
arising out of the performance or non-performance by Service Company, its officers, agents, or
contractors, of any service set forth in this Agreement, unless the claim is based upon an action
of Service Company that was performed at and under the specific direction of the City.
4.1 Service Company agrees to procure and maintain the following insurance or
may, with the agreement of the Risk Manager self -insure the following exposures
Errors and Omissions: $1,000,000.00 each claim/aggregate.
Comprehensive General
Liability: $1,000,000.00 per occurrence CSL.
Comprehensive Auto-
mobile Liability: S1,000,000.00 per occurrence CSL.
Workers' Compensation
Insurance: Statutory Limits.
Fidelity Bond: $1,000,000.00 coverage must be on employees and owners
and must name the City as co -obligee.
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4.2 All policies shall have a thirty (30) day cancellation or major change clause.
4.3 Service Company shall furnish Certificates to the City as evidence of General
Liability, Automobile Liability, and Workers' Compensation insurance, naming the
City as an additional insured for any actions of Service Company as rendered and
required under this Agreement.
4.4 Service Company agrees to assist risk management consultant(s) in securing
claims data which may be required for special program analysis. Any costs related
thereto shall be paid by the City.
The parties acknowledge that the California Worker's Compensation Reform Act of
1989, may result in the imposition of automatic penalties for first payment of Temporary
Disability Indemnity later than 14 days after a city's knowledge of an injury to an employee.
Penalties imposed as a result of the failure of Service Company to properly perform its duties
under this agreement shall be and remain the responsibility of Service Company. Written notice
of such penalty must be provided to participant when identified. However, where City
unreasonably delays notification to Service Company of such an injury, and Service Company
has no opportunity to make provision for timely payment, and so advises the City upon 'being
notified, any penalty resulting from late payment shall not be the responsibility of Service
Company, but shall be the responsibility of such City. Notification by City to the Service
Company within 7 working days after City's knowledge of an injury to an employee shall not be
considered an unreasonable delay.
5. COMPENSATION:
The City agrees to pay Service Company for its services and the Service Company
agrees to accept from the City:
5.1 A flat annual fee of $64,885 for the period of August 1, 1998 to July 31, 1999,
one -twelfth (1/12) of the annual fee will be paid monthly in arrears, fifteen (15)
days following each month's end. Data transfer costs not to exceed S5,200 to
download loss history will be paid by City. A $500 fee for physical transfer of
flies will be paid by City.
5.2 For the year commencing August I, 1999, the annual fee shall be increased by
3.5%. For the year commencing on August 1, 2000, the annual fee shall be
increased 3.5%. The City shall have the option of renewing for two additional
one year periods under the above referenced pricing upon providing. 3C days
written notice. If options are not exercised, the contract automatically terminates
on July 31, 2001.
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5.2 Allocated Loss Expenses shall also be paid by the City.
5.3 Additional charges to be paid by the City include the printing of computer
compatible checks or other such printing specifically requested by the City.
5.4 All other payments under this contract shall be paid monthly in arrears fifteen
(15) days following the end of the month and presentation to City of an itemized
statement.
TERM:
The term of this Agreement shall be for the period commencing on August 1, 1998, and
continuing until the last day of July 2001, unless extended as provided in Section 5.2.
6.1 The City may terminate this Agreement at any time upon the giving of sixty
(60) days written notice to Service Company. Upon such termination or modification
of Agreement, Service Company shall be entitled to a pro rata fee based upon work
actually accomplished as of the effective date of such termination or modification.
6.2 Service Company may terminate services to City at any time upon the giving of
ninety (90) days written notice to the City. Upon such termination or modification of
Agreement, Service Company shall be entitled to a pro rata fee based upon work
actually accomplished as of the effective date of such termination or modification.
6.3 On termination, a final accounting will be made of the fees payable to the
Service Company and of any funds belonging to the City in possession of the Service
Company, and any balance due either party will be promptly paid by the debtor party.
Pending claim files and loss(es) are to revert to the control of and become the
responsibility of any newly appointed "Service Company" designated by City or to the
City upon date of contract termination. Final accounting shall include any amounts due
either party on account of such pending claim(s) and loss(es), including "Allocated Loss
Expense."
6.4 Upon termination, it is agreed that Service Company shall file an interim annual
report with the Manager, Self -Insurance Plans, State Department of Industrial Relations
in accordance with applicable rules and regulations governing Workers' Compensation
Self -Insurance Plans. as well as such other official reports as may be required.
NOTICES:
?.I Notices required pursuant to the terms of this Agreement shall be given by
United States Mail, postage pre -paid, addressed to the parties as follows:
City of National City
Kassia Kossyta, Risk Manager
1243 National City Blvd.
National City, CA 91950
Claims Management Service
Tom Clark, Contract Administration Manager
P.O. Box 11828
Santa Ana, California 92711-1828
7.2 Notices shall be deemed given as of the time the same are deposited in the US
Postal Service with postage prepaid and properly addressed.
7.3 Either party may, by written notice, change the address to which notices shall be
provided.
AMENDMENTS:
8.1 No changes in or additions to this Agreement or any part hereof shall be valid
unless in writing and signed by Service Company and approved and executed by the
City.
8.2 Any party proposing any amendment to this Agreement shall give all other
parties prior written notice of intent to amend setting forth the specific lancuage of the
proposed amendment.
DEFINITIONS:
9.1 The term "Allocated Loss Expense" shall mean, all WCAB or court costs. fees
and expenses; fees for service of process; fees to attorneys; the cost of services of
undercover operatives and detectives; fees of independent adjusters or attorneys for
investigation or adjustment of claims; the cost of employing experts for the purpose of
preparing maps, photographs, diagram's, chemical or physical analysis, or giving expert
advice or opinions involving chemical or physical questions: the cost of copies of
transcripts of testimony at coroner's inquests or criminal or civil proceedings: the cost
of obtaining copies of any public records: the cost of depositions and court. reporter or
recorded statements: any costs involving the trustee account or printing of checks: and
any similar costs or expenses properly chargeable to the defense of a particular claim or
protection of the subrogation rights of the City: provided, however, that all of the above
services performed by claims technician employees of Service Company shall not be
considered allocated loss expenses.
S
9.2 The term "Indemnity Claim" means a work injury case which has or may result
in any of the following:
1 Temporary disability or salary in lieu thereof;
2. Permanent disability;
3. Life pension;
4 Death;
5. Litigated case.
9.3 The term "Medical Only Claim" means a work injury case in which it appears
that no indemnity benefits are due or payable.
9.4 The term "Reportable Loss" means every injury or occupational illness to each
employee arising out of or in the course of his employment, unless disability resulting
from such injury does not last through the day or does not require medical service,
other than ordinary first aid treatment.
9.5 The term "Claim" shall include all new claims reported subsequent to the
effective date of this Agreement, plus all previous claims remaining open upon
assumption of jurisdiction by Service Company, as well as previously closed claims
upon their re -opening.
10. LOSS REPORTING:
The City agrees to report to Service Company all Reportable Losses, as defined in this
Agreement.
11. SEVERABILITY:
If any portion of this Agreement is held by a court or arbitrator of competent
jurisdiction to be invalid, void and unenforceable, the remainder of the provisions hereof shall
remain in full force and effect and shall in no way be affected, impaired or invalidated.
12. ASSIGNMENT:
Neither party shall have the right or power to assign this Agreement or any of its right
hereunder without the prior written consent of all parties hereto, and anv such assignment
without consent shall be void and confer no rights on any such assignee to this Agreement.
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13. INDEPENDENT CONTRACTOR:
Service Company, its officers, employees, and agents, shall be considered and remain
in the status of an independent contractor, and not employees of the City, for the purposes of
carrying out any of the terms and conditions set forth in this Agreement.
14. CONFIDENTIALITY:
Service Company agrees that, as the agent for the City, they may acquire and develop
knowledge concerning the employees of the City, and related litigation involving the City which
is confidential in nature, and agrees that, to the extent permitted by law, such information shall
be considered to be acquired in confidence, and shall not disclosed to others without the consent
of the employee or, as to litigation, the City.
15. LAW GOVERNING AGREEMENT AND JURISDICTION:
This Agreement shall be governed by and construed in accordance with the laws of the
State of California with jurisdiction residing in the California court system. Accordingly, the
obligations of City hereunder shall be limited by the laws applicable to California General Law
City.
16. HOLIDAYS:
Service Company must provide a list of days its office will be closed because of a
holiday within 30 days of the execution of this Agreement. The number of holidays on which the
office is closed may not exceed twelve (12) days per year. Service Company may submit a
revised list of holidays prior to the annual adjustment in service fees pursuant to Paragraph
hereof.
17. LIQUIDATED DAMAGES:
If the work performed by Service Company is not completed in accordance with the
foregoing, it is understood City will suffer damage. It being impractical and infeasible to
determine the amount of actual damage, it is agreed that the City, in its discretion, may deduct
from any amounts owed to Service Company or may collect, from Service Company, as fixed
and liquidated damages, and not as a penalty, a sum equal to one half of one percent (0 5 ) of
the flat service fee for each day the claim office, in violation of this Agreement: (a) is dosed
(except those Service Company holidays of which City was duly notified, and any natural
disasters or other events beyond Service Company's control to include fire and floods or. Co)
operates in violation of this agreement without a certified claims examiners (see Paragraph _._)
or, (c) otherwise fails to meet any of the other warranties provided in Section 2 of this
Agreement (except that Service Company shall have an opportunity to cure any such violation
within seven (7) days after written notice by the City). This remedy shall be in addition :o any
rights the City has to terminate this agreement.
10
18. ATTORNEYS FEES:
Should any party commence any legal action or proceeding against the other arising out
of this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys fees.
IN WITNESS WHEREOF, the undersigned have executed this Agreement, as of the
day and year first above mentioned.
CITY OF NATIONAL CITY
George H. Waters, Mayor Date
CL71S—NrANAGEMFNERVICE
Tom Clark, Confract Administration
Manager
11
Date
City of National City, California
COUNCIL AGENDA STATEMENT
June 9, 1998 2
MEETING DATE AGENDA ITEM NO.
ITE d'CIL RES-GLUT' N AUT IZING Tr- CHI t of POLICE TO
UE THE SUPPRESSION OF DRUG ABUSE IN SCHOOLS PROGRAM INTO THE
THIRD YEAR OF THE THREE YEAR GRANT AWARD FROM OCJP AND TO EXECUTE
THE GG�RAA�NT AWARD AGREEMENT AND ALL RELATED OPERATIONAL AGREEMENTS
PREPARED B DOA. L. DICERCHIO, POLL ENT POLICE DEPT.
AT\S
The Suppression of Drug Abuse in Schools program has a
EXp RIal TI2!Idget of $95,200 and funds an additional police officer
assigned as a School Liaison Officer and a Youth and Family
Counselor hired by subcontract with South Bay Community Services.
The grant also funds classroom instructional materials for the
"Here's Looking at You 2000" curriculum. The program provides a
coordinated approach of prevention, intervention and suppression
activities to reduce substance abuse among youth in National City,
particularly on or near our school campuses. The program is about
to complete its second year and has been successful in meeting all
the requirements specified by OCJP.
The Suppression of Drug Abuse in Schools program is on a three year
funding cycle, and runs on a July 1 - June 30 fiscal year. OCJP
funds 100 percent of the annual $95,200 project cost in all three
years of the program.
The proposed resolution will authorize the Chief of Police to enter
into the grant award agreement with the Office of Criminal Justice
Planning for the Suppression of Drug Abuse in Schools program for
the third year of the grant award, FY 1998/99, and to execute all
relatea operational agreements.
Environmental Review X N/A
Financial Statement
There will be no cost to the Police Department during
FY 1998/99 as the entire $95,200 cost will be funded by OCJP.
count y.e
TAFF RECOMMENDATION
Approve the Resolution
BOARD/COMMISSION RECOMMENDATION
N/A
98-61
ATTACHMENTS (Listed Below) Resolution No
- DSP Grant Application
- Resolution
RESOLUTION NO. 98 - 61
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE CHIEF
TO CONTINUE THE SUPPRESI OF DRUG
ABUSE IN SCHOOLS PROGRAM INTO THE THIRD
YEAR OF THE THREE YEAR GRANT AWARD FROM
OCJP AND TO EXECUTE THE GRANT AWARD
AGREEMENT AND ALL RELATED OPERATIONAL
AGREEMENTS AND GRANT DOCUMENTS
WHEREAS, the Suppression of Drug Abuse in Schools program has an
annual budge of $95,200 and funds an additional police officer assigned as a School
Liaison Officer and a Youth and Family Counselor hired by subcontract with South Bay
Community Services; and
WHEREAS, the grant also funds classroom instructional materials for the
"Here's Looking at You 2000" curriculum; and
WHEREAS, the program provides a coordinated approach of prevention,
intervention and suppression activities to reduce substance abuse among youth in National
City, particularly on or near school campuses; and
WHEREAS, the Suppression of Drug Abuse in Schools program is on a
three (3) year funding cycle, and runs on a July 1 through June 30 fiscal year; and
WHEREAS, the Office of Criminal Justice Planning funds 100 per cent of
the annual $95,200 project cost in all three years of the program.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of National City authorizes the Chief of Police to enter into the grant award agreement
with the Office of Criminal Justice Planning for the Suppression of Drug Abuse in
Schools program for the third year of the grant award, fiscal year 1998/99, and to execute
all related operational agreements.
Signature Page to Follow
Resolution No. 98 - 61
Page Two
PASSED and ADOPTED this 9`h day of June, 1998.
George H. Waters, Mayor
Al JEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
,g....-..-
George H. Eiser, III
City Attorney
(3) Project Title (60 characters ma)1imumu
National City Suppression of Drug Abuse
j r 4r-1.1 c 1D-^Q--am
(4) Project Director Name. Tide. Address. Telephone;
(four�ines urrr
Micttae! . o mi ping , Project Director
National City Police Department
1200 National. City Blvd
National City, CA 91950 (619) 336-4423
(5) . Financial Officer (Name, Title. Address. Telephone) (10) Cash M8.tch
(four lines maximum)
Marylou Matienzo, Finance Director (11) In_KindOMatch
City of National City
1243 National City Blvd. (12) Total Project Cost
National City, CA 91950 (619)336-4260 $95,200
This grant award consists of this title page. the proposal for the grant which is attached and made a part hereof. and
the Assurance of Compliance forms which are being submitted The grant recipient sigtunes acceptance of this
grant award and agrees to administer the grant project in accordance with the statutes). the Program Guidelines.
this Realest for Application (RFA) and the OCJP Grantee Hardboolc The Grant recipient further agrees to all
legal conditions and terms incorporated by reference in the Program Guidelines. this RFA. and the OCJP Grantee
Handbook.
OF r ICE OF CRIMINAL .T STICE PLANNING (OC.JP A301)
GRANT AWARD FACE SHEET
The Office of Criminal Justice Planning. hereafter designated OCJP. hereby makes am -ant award of funds to the
following Administrative Agency (1) National City Police Department
hereafter desigrmted Grantee. in the amount and for the purpose and duration set forth in this grant award.
(Z) Implementing Agency Name National City Police Department
Contact Sergeant Mike King Address 1200 National City Blvd. Nat' 1 City
Telephone (6i a i3,16-ur,23 CA 91950
(6) Award No.
FOR OC.TP USE ONLY
Item:
Chapter:
PCA No.:
Components No.:
Project No.:
Amount:
Split Fund:
Spilt Encumber:
Year:
Fed Cat. -.
Match Re _uire:nent:
Fund:
Prcz -am:
Region:
(7) Grant Period
July 1, 1998 - June 30, 1999
(8) Federal Amount
0
(9) State Amount
S95.200
(13) Official Authorized to Sign for
Applicant/Grant recipient
Sr
Name: A. Ti. DiCerchio
Tide:Chief of Police
1200 National City Blvd
Address:National City, CA 91950
Telephone: 19 ) 3 3 6 - 4 517
Date:
I hereby certify upon my own personal 'tiowiedge
that budgeted funds are available for the period
and purposes of this expenditure stated above.
Fiscal Officer. OCJP Date
Executive Director. CCJP Date
OFFICE OF CRIMINAL JUSTICE PLANNING
SUPPRESSION OF DRUG ABUSE IN SCHOOLS PROGRAM
Certification of Co -Application
Penal Code Section 13861 (b) mandates a co -application process for
DSP. Applications must be signed by both the chief law en=^r=.ment
officer and the superintendent of the school district or county
office of education.
As the chief law enforcement officer of the applicant law
enforcement agency and the superintendants of the applicant school
districts, we hereby certify that this application is beina
submitted jointly.
5:2// 42)
Chief cf =slice
National City Police Department
Superintendant
Swa.e-t ;Dnicn Ffigh School Dis
Suter �r_�endent
National School District
Daze
G
CERTIFICATION OF
SUPPRESSION OF DRUG ABUSE IN SCHOOLS
LOCAL ADVISORY COMMITTEE
The City Council of National City established the National City
Suppression of Drug Abuse in Schools Advisory Committee on April 2 ,
1995.
The committee includes the following representatives:
A. Law Enforcement Personnel
1. Sergeant Michael J. King,
Community Services Unit Supervisor,
National City Police Department
B. School District Personnel
1. Wes Braddock, Student Support Services Coordinator,
Sweetwater Union High School District
2. Katie Filzenger, Director of Special Education,
National School District
C. School Site Staff
1. Harvey Warren, Assistant Principal,
Sweetwater Union High School.
D. Parent
1. Alma Graham, Parent of Sweetwater Union High
School Student
E. Students
1. Wes Charles, Student, Sweetwater Union High School
2. Letty Quintero, Student, Sweetwater Union High School
3. Jah-Dai Picket, Student, Sweetwater Union High School
F. School Peace Officer
1. Charles Willkomm, School Liaison Officer
G. County Drug Program Adm_ni.stratc_
1. Al Medina, Program Adminiscratc--A_cohol and Drug Services
San D_�co County Department of :earth Services
CERTIFICATION OF SUPPRESSION OF DRUG ABUSE IN SCHOOLS
LOCAL ADVISORY COMMITTEE
PAGE 2
2. Oscar TTalaro, Procrram Specialist -Alcohol and Drug Services
San Diego County Department of Health Services
H. Drug Prevention Program
1. France Clausen, South Bay Community Services
I, Michael J. King', Chair of the National City Advisory
on Suppression of Drug Abuse in Schools, certify that this
application jointly submitted by the National School District, the
Sweetwater Union High School District and the National City Police
Department has been reviewed and approved by this committee on May
04, 1998.
Michael J. {i
Chair, National City
Suppression of Drug Able, e
in Schools Advisory Committee
National Cit.:. - Police Department
1200 National City Blvd
National City, CA 91950
Date
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
* San Diego County
2. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the
project.
54,943
3. Congressional District :
U.S. 49th Congressional District
OFFICE OF CREVIL IAL JUSTICE PLANNL G
SUPPRESSION OF DRUG ABUSE IN SCHOOLS PROGRAM
Penal Code Section 13860 requires that all funded projects be joint efforts between local law erucic.ert&nt
agencies and local school districts in cooperation with county drug program offires.
As the county drug administrator, I have reviewed the services provided in this propognl as it relai-Ps to the
drug problem in this county. Additionally, the activities compliment and coordinate with the County Maser
Plan.
County Drug Administrator
Date
f
0
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OCR - 56 rev. 7/97:
CERTIFICATIOtti' OF ASSURANCE OF COMPLLANCE
:Vote: There are different requirements for state and federal funds. (Those affecting only
federally funded projects are identified_)
1.
hereby cerdfy that:
(official authorized to sign zrant award: same person as line 13 on Grant Award Face Sheet;
GRANTEE: NATIONAL CITY POLICE DEPARTMENT
IMPLEMENTING AGENCY:
NATIONAL CITY POLICE DEPARTMENT
PROJECT 1TrLE: NATIONAL CITY SUPPRESSION OF DRUG ABUSE IN SCHOOLS PROGRAlvl
will adhere to all of the Grant Award Agreement requirements (state and/or federal) as directed
by the Office of Criminal Justice Planning including, but not limited to, the following areas:
I. Equal Employment Opportunity
II. Drug -Free Workplace Act of 1990
III. California Environmental Quality Act (CEQA)
IV. Lobbying.
V. Debarment. Suspension. and Other Responsibility Matters
VI. Other OCJP Certincadcns as Applicable
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (state and federal)
The applicant selected for funding acknowledges awareness of. and the
responsibility to comply with, the following Equal Employment Oppormnity
requirements by signing the Grant Award Face Sheet (OCIP A301), including this
Certification of Assurance of Compliance, and submitting the application to the
Office of Criminal Justice Planning (OCJP).
1. California Fair Employment and Housing Act (1-EA) and Impiernenrng
Regulations. CTiifomia Administrative Code. Tide'_. Division '. Fair
Employment and Housing Commission.
�. California Government Code _- rdcle 9.5. Sections 11135-11139.5 and
Impiernendng Re nations. California Administrative Code. Tire ==_
Sections 9SCCC-9'S -'.
T. 'e VI r C1\11 R:_hts Act of 1964.
OC?-65ri Rev.. ,97
4. Tide V, Secdon 504 of :he Rehabilitation Act of 1973 (29 LSCS Section
974) and Federal Department Regulations on its implementation:
Government Code Section 4450, et. seq.
5. Subtitle A, Tide II of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131-12134 and U.S. Department of Justice implementing
regulations, 28 Ct-1Z, Part 35.
6. U.S. Department of Justice Regulations. 28 Cl-R. Part 42, Equal
Employment Opportunity. Policies and Procedures -- applies to federally
funded grants only.
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on file by the project and
available for OCJP or public scrutiny upon request. Violation of these provisions
may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants only:
Note: Effective Fiscal Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible for the day-to-day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
1. Criteria for Federal EEO Program Requirements for Grants in the Amount
of S25.000-5499,999. (Dees not apply to community -based
organizations).
Federal regulations require qualified recipient agencies of federal financial
assistance to prepare an Equal Employment Opportunity Program (EEOP)
upon meeting all of the'following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of S25,000 or more in grants or
subgrants since 1968.
c. Grantee has a service population of 3c7c minority representation (If
less than 3% minority population. the EEOP must be prepared to
focus on women).
The ESOP must be developed for the irnnlemendng. agency responsible for
the day-to-day operations of the program.
n ;t..
i Cv_ -,E cv.
2. Assurance of EEOP for Federal Grants of 525.000-$499,999
This implemenrrg agency has formulated. or will formulate. imp:ement.
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A301) is signed by the Executive Director of
OCJP. I also certify that the EEOP is/will be on file in the following
Affirmative Action (A.A.) Office:
A.A. Officer: Bill Osburn
Title: Administrative Lieutenant
Address: National City Police Department
1200 National City Blvd.
Phone: National City, CA 91950 (619)336-`507
The EEOP is available for review or audit by officials of OCJP or the
Federal Government, as required by relevant laws and regulations.
Additionally. I agree to submit a copy of said EEOP to OOP (A nention:
EEO Compliance Officer) within 60 calendar days of the Executive
Director's signature on the OCJP A301.
3. Federal Grants of S500.000 and Above
All applicants for federal grant funds of $500,000 or more will subs-d: a
copy of their EEOP (developed for the implementing. agency), or federal
letter of compliance, to OCJP with the second stage aoniication forms.
4. EEOP Updates for Continuing Federal Grants
Projects that have previously received a total of $25,000 or more in federal
grants, or a single award in the amount of $500,000 or more, and have an
approved EEOP on file with OCJP, are required to submit an annual
update of their EEOP if funds are continued. The timeframe for ESOP
updates are the same as identlfed in Section B. 2 and 3 above.
C. The following apply to all OCJP grantees:
1. In addition to this Cerdricaticn. gil OCJP grantees must have a c.y__..:
EEO Policy Statement. established by their agency. posted in a _:r_muner.:
place accessible to employees and applicants: and
2. The poster entitled "Har'issment or Discrimination in Employment is
Prohibited by Law" also must be posted in a conspicuous locau n
accessible to employees and autiicants- This poster may be obudded mom
the local office of the Decarroeot of Fair Employment and Heusi._
OCJP-boob �c.Rev. 7/97)
II. CALIFORNIA DRUG -FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG -FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above -named organization(s) will comply with the Ciiifonua Drug -Free Workplace
Act of 1990 of California Government Code Section 8355, et. seq.. and the Federal Drug -
Free Workplace Act of 1988. and implemented as 28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR. Part 67, Sections 67.615 and 67.620 by:
A. Publishing a statement notifying employees that unlawful manufacture.
distribution, dispensation, possession, or use of a controlled substance is prohibited
and specifying actions to be taken against employees for violations, as required in
Government Code Section 8355(a).
B. Establishing a Drug -Free Awareness Program as required by Government Code
Section 8355(b), to inform employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug -free workplace;
3. Any available counseling, rehabilitation and employee assistance programs;
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Providing as required by Government Code Section 8355(c) that every employee
who works on the proposed grant:
1. Will receive a copy of the company's drug -free policy statement:
2. Will agree to abide by the terms of the company's statement as a condition
of employment on the contract or grant.
D. Notifying the employee in the statement required that. as a condition of
employment under the grant, the employee will:
1. Abide by the terms of the statement;
2. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice a, required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice.
including position, and title to: Department of Justice. Office of Justice Programs.
Al IN: Control Desk. 633 Indiana Avenue. N.W., Washington. DC 20531.
Notice shall include the identification number(s) of each affected grant.
..ar:� acOn
Taking one of the following actions. within 30 calendar days of receiving todce.
with respect to any employee who is so convicted:
1. Taking appropriate personnel action against such an employee. ur to and
including termination. consistent with the requirements of the
Rehabilitation Act of 1973, as amended:
2. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health. law enforcement, or other appropriate
agency.
G. Making a good faith effort to continue to maintain a drug -free workpi.ce through
implementation of the above requirements.
. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above -named organization(s)/individual(s) will comply with the California
Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code.
Division 13, Section 21000 et. seq_. and all other applicable rules and regulations.
All appropriate documentation will be maintained on file by the project and available for
OCTP or public review upon request.
IV. LOBBYING
As required by Section 1352. Title 31 of the L.S. Code, and implemented as _8
69, for persons entering into a grant or cooperative agreement over S 100.0CC. _s _e Wined
at 2S CFR. Part 69, the applicant certifies that:
A. No federally appropriated funds have been paid or will be paid. by or on behalf of
the undersigned, to any person'for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employe_ of
Congress, or an employee of a Member of Congress in connection with the. making
of any federal grant. the entering into of any cooperative agreement, and the
extension, continuation. renewal, amendment_ or modification of any fede ant
or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to
any person for influencing. or attempting. to influence an officer or employe c: any
agency, a Member of Congress, an officer or employee of Congress. er ar
employee of a Member of Congress in connection with this federal grant c-
cooperative agreement the undersigned shall complete and submit
- LEE. "Disclosure of Lobbying Actiyiries." in accordance with its ins--_. __ns.
005P-656 :Rcv_ 7;'97)
C. Tne undersigned sh111 require that the language of this certification be included in
the award documents for all subawards at all tiers [including subgrants, contracts
under grants and cooperative agreements and subcontract(s)] and that all
subrecipients shall certify and disclose accordingly.
V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or federal court, or
voluntarily excluded from covered transactions by any federal department or
agency.
B. Have not, within a three-year period preceding this application, been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, malting false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity (federal, state. or local) with, commission of any of the
offenses enumerated above.
D. Have not. within a three-year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE
OCJP-6:36 Rev.7/97
Failure to comply with these requirements may result in suspension of payments under the
grant or termination of the grant or both and the grantee may be ineligible for award of
any future grants if the Office of Criminal Justice Planning (OCJP) determines that any of
the following has occurred: (1) the grantee has made false certification, or (2) violates the
certification by failing to carry out the requirements as noted above.
CER 1'lh 'CATION
I, the official named below, am the same individual authorized to sign the Grant
Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant recipient to the above
described certification. I am fully aware that this certification, executed on the dare
and in the county below, is made under penalty of perjury under the laws of the
State of California.
Official's Signature:
Official's Typed Name: A.L. DiCerchio
Official's Title: Chief of Police
Date Executed: n 3 - ,? C- S v
Federal II) Number: 9 5- 6 0 0 0 7 4 9
San Diego
Executed in the County of:
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Pace 3
$430.00 for the operational expense for instructional materials is
budgeted for year three (the same as in year twc). The only expense
anticipated for year three is the purchase of portions of the
"Here's Looking at You 2000" curriculum instructional kit to make
the team -teaching work efficiently for simultaneous teaching of the
course.
There will be no staff commitment/percentage of time to other
efforts, in addition to this project. There will be no need for any
subcontracts and there are no unusual expenses anticipated. No mid-
year salary range adjustments will be necessary in the program.
Ice i mills c7o,l
BUDGET CATEGORY AND LLtiE-ITEM DETAIL
A. Personal Ser-ricas - Salaries/Employee Benefits
1 ?a_ice C== ,_°_
Saar r: $37,117 Base annual sa___ / m 1=
'all salary costs: $37,117
Ber _='_tsT-i=C_= d110Gd:Ce=($4]7) Lang
e-±
Disability Ls =mac'- (S240) , Fiealcb. Insurance
(S3 , 420) Worker s Co=tensaticn ( $5,211)
PERS Retireraen_ ($8,411), Medicare G$799.)-
Subtotal
Bene_its:. $18,531
=c`T AND BETE= -'=S : S55,648
SAIJ
COST
55,648
TOTAL
i55,648
EtDGET CATEGORY AND LENT-i'I DE 1= r
B. Operating E--perms
COST
i
1) Cans tin= Ser7_o'_'s-SuDccn=_act to Sou-7-1 Ea7
Cc unity Services Ear coi::'_se__nS Dare_^_s education
and Deer counseling and education by a fill ti r e
Youth. and Fa' iy Counselor and other sca==.
2) "Here's Looking at You 2000" Classroom Instructional
Materials (replacement for already existing
instructional kits, if necessary,
due to need for additional portions
of kits for convenience of concurrent
instruction) .
3) Financial Audit
The applicant will use the state gavel policy.
The applicant will use avel policy other than the States.
The applicant will use the written policy of
',which is mare / less restrictive ti,an the State's_
( r^:e one)
S38,622
$ 430
$ 500
3Q 552
TOTAL
BUDGET �_EGORY AND LINE -ITEM DE'_ IL
COST
C. Equipment
0
N/A
Ll. amount of Funds
CATEGORY TOTAL
PROJECT TOTAL
0
$95,200
FUND DISTRIBUTION
FEDERAL
2 Percentage of Funds
CC.IP-A :0 ,c
STATE
CASH MATCH IN -KIND MATCH
0 1$95,200 0 j 0
0 1007 0 0
- ?997
Javier
ED L; C.� T 0
1560 F. ...;-'_racite Dr.
Chula Vista, CA 91910
Tel. 6.9-=_1 _2.01
1933-1997 Gestalt a: d Tr e-ra ai roan '.Le azy ac' r r rti a.,�t
- f :1i:y�c. ar.,. ?a_�c:�a-t, Int__
Personal Develor=ent, Tepcztlan, Morelos, yle.Lco.
1933 Fig y Sys:2 s,33 icor= clinical training; Lacy, 3.y._erican Institute
of Far i iv Studies_ Mexico City.
1983 S ysten_1C A nnraac .:o F'= 1r Therapy, 33 hours, yienL Research Institute,
Palo Alto, Caiioria_
1979-•30 Fa_r;,v Counseii` S intentsnip. 140 hours, yfa7atian_ Sinaloa, Mexico
1973 Lic_nse in Clirdcal ycncic - . tia=cnal u cr_c=oi University or
file ro.
-%C- ._al _i aL� ccl'-seic_.
- -e •en =a-_ i er--c-;u-_._ �;-; - ab• -e,-a -d ss�es.
De'.... - _ - - - cc---=- to e a -eic=or: -=
o. cn_ :c!_-e o ce_-.
- 3LC'W -a ..i.. .__nCe :Lim lay," anfcr:e=ez: at_-'ncies.
- Ges:a1: and Sans . eroona1
- 100470 CIC:: is:a arid o IE caii :ou��elcr.
- OurtL:Q, har -"w Cr': `1S, and willing-. to crk in a teal.
PROFESS:Oti ..
1997 - Crow faci7tinor for es se.,ral abuse Issues Stress
Center, C ul Vista. C._1._„i is
199 -.?• Advisor sc _C the Mexican Federal Cave^...0 en. for :be de': eiorraen: of
:taro a ___CLCCa _ _ a�.0 sCC:a1 assiszrzIce arcin the State
- Secrera _ of 7:1-az-_cr, a-^d Faro:.-.. Ser
1 $3°-_, C :c'.Liz___r of srecial c 7.= for :he oroteczc^_ -2.:aci soc_-1 asssTaaice of
3aia Caii'fora a_
"1...: met_ so eciai _e^•-•,`-'e of Cu'.-do
- _ - oi'cr, =or er• for Vexicon_-
Javier Vaienzueia-Maiag.on
Pa_e ,
1931-39 National Indian In_T rate coordinator in charge of educatioral and tri-Inc,
prce "rrs in Ciiliu nut, Oaxaca and Chiapas.
19 7 9-30 Dire_ or and Family counselor, 'Center for Juvenile Development",
Mal^t!a n., Sin: ica, Mexico.
1975-73 Academic Sz-e:3ry, Psychology Depar=ent, Nacona1 Autonomous
University of Mexico.
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H
OPERATIONAL AGREEMENT BETWEEN THE
SWEETWATER UNION HIGH SCHOOL DISTRICT AND THE
CITY OF NATIONAL CITY
Page 2
National City Police Department agrees to (cont.):
24 Juvenile arrests
rnr
possession of drugs
6 Juvenile arrests for sales of drugs.
150 Self -initiated field contacts.
150 Drug symptomology evaluations.
50 Vehicle searches.
10 Searches by a canine trained in drug detection.
15 Arrests for under the influence of a controlled
substance, public drunkenness or driving under
influence.
20 Arrests and citations for being a minor in
possession of an alcoholic beverage or drinking
in public.
20 Adult citations for possession_ of an alcoholic
beverage on a public school campus.
Co -instruction by a sworn police officer of 4 lessons of
"Here's Looking at You 2000" curriculum to 715 seventh
grade students and 535 tenth grade students, from the 3
target secondary schools from the Sweetwater Union High
School District that are located in National City
between July 1, 1998 and June 30, 1999.
Co -instruction by a sworn police officer of the lesson
entitled "Rules and Laws" from the "Here's Looking at You
2000 curriculum" to 455 ninth grade students at 9th
grade assemblies at the target secondary schools in
National City between July 1, 1998 and June 30, 1999.
Provide "Here's Locking a: You 2000" instructional
materials.
Provide a combined total cf 15 parent education
programs by project. staff to a combined total of 125
parents ci students in the targeted Union __ _ _
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OPERATIONAL AGREEMENT BETWEEN THE
SWEETWATER UNION HIGH SCHOOL DISTRICT AND THE
CITY OF NATIONAL CITY
Pace 4
Co -instruction by district staff of the lesson entitled
"Rules and Law" from the "Here's Locking at You 2000"
curriculum to 455 ninth grade students at grade level
assemblies at the target secondary schools in National
National City between July 1, 1998 and June 30, 1999.
Monitor, evaluate and review the instruction of the
"Here's Looking at You 2000" curriculum.
Provide district staff for co -instruction of an 8 hour
in-service training to 20 school administrators, teachers
and other staff from the Sweetwater Union High School
district in drug suppression in school activities, signs
and symptoms of drug symptomology and the need for a
comprehensive drug suppression in schools program.
Allow access to schools by project staff.
Provide assistance in scheduling classes.
Provide audio-visual equipment.
Provide 20 high school student crass age educators to
assist in instruction of a lesson from the "Here's
Looking at You 2000" curriculum to Soh and 7th grade
students.
Make referrals of high risk youth and families to
the project.
To the extent that it is allowed by law, permit
access by law enforcement personnel to student
records.
Collect and provide data to project staff on the
numbers of students receiving anti -drug instruction
from the project.
Provide district staff, students and parents to serve on
the National City Suppression cf Drug Abuse in School
Advisory Committee.
OPERATIONAL AGREEMENT BETWEEN THE
SWEETWATER UNION HIGH SCHOOL DISTRICT AND THE
CITY OF NATIONAL CITY
Pace 5
It is acreed that the National City Police Department will be
designated as the administrative and implementing acency for the
project, with the responsibility of fiscal administration of the
project as well as submission of quarterly reports, final report
and audit to the funding source.
We, the undersigned, as authorized representatives of the National
City Police Department and the Sweetwater Union High School
District, do hereby approve this document.
This Operational Agreement will be reviewed, evaluated and updated
as necessary.
Date: 5/22/98
SWEETWATER UNION HIGH
SCHOOL DISTRICT
By:
Approved by the board of trustees
of the Sweetwater Union High School
District on May 21, 1998, NATIONAL CITY
Item #G 9 DEPARTMENT
Date:
=0-
By:
NATIONAL SCHOOL DISTRICT
CITY OF NATIONAL CITY
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OPERATIONAL AGREEMENT between the
NATIONAL SCHOOL DISTRICT and the
CITY OF NATIONAL CITY
Page 2 of 5.
* Implement a drug tr^" nter� i n n
1__�_ T2nt_OP. a..Q Sum: reSS'_O._
program that will result in the following en=-~-=menc
actions on and about the 3 target Sweetwater TJnio__ Hiah
School District and 10 target National School 2_scrict
campuses between July 1, 1998 and June 30, 1999.
24 Juvenile arrests for possession of drugs.
6 Juvenile arrests for sales of drugs.
150 Self -initiated field contacts.
150 Drug symptomcicgy evaluations.
50 Vehicle searches.
10 Searches by a canine trained in drug de --ter on_.
15 Arrests for under the influence of a controlled
substance, public drunkenness or driving under
the influe_^_ce.
20 Arrests and citations for being a minor
possession of an alcoholic beverage cr ..:__nkinc
in cubl_c.
20 Adult citations for possession of an alcohol
beverage on a public school cambus.
* Co -instruction by a sworn police officer of 5 lessons
of "Here's Looking at You 2000" curriculum to 815 sixth
grade students from the target elementary schools from
the National School District that are located in the
National City between July 1, 1998 and June 30, 1999.
* Provide "Here's Looking at You 2000" instructional
materials.
* Provide a combined total of 15 wren_ educati ._
programs by project staff to a combined total of 125
parents of students in the targeted Sweetwater
High School District and National School District
schools that are located in National �'_�'I between
1, 1998 and June 30, _ cc..
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OPERATIONAL AGREEMENT between the
NATIONAL SCHOOL DISTRICT and the
CITY OF NATIONAL CITY
Pace 4 of 5.
* Provide district staff for cc -instruction of an 3 Hour
in-service training to 20 school administrators,
teachers, and other staff from the National School
District in drug suppression in school activities, sign
and symptoms of drug symptomology and the need for a
comprehensive drug suppression_ in schools program.
* Allow access to schools by project staff.
* Provide assistance in scheduling classes.
* Provide audio-visual equipment.
* Allow access to 20 high school student cross ace
educators from the Sweetwater Union High School District
educators to assist in instruction of a lesson from the
"Here's Looking at You 2000" curriculum to 5th trace
students.
* Make referrals of high risk youth and families
project.
7-, o
* To the extent that it is allowed by law, permit access
by law enforcement personnel to student records.
* Collect and provide data to project staff on the numbers
of students receiving anti -drug instruction from the
project.
* Provide district staff, students and parents to serve on
the National City S ooression of Drug Abuse in School
Advisory Committee.
OPERATIONAL AGREEMENT between the
NATIONAL SCHOOL DISTRICT and the
CITY OF NATIONAL CITY
Pace 5 of 5.
4. It is agreed that the National City police Department will be
designated as the administrative and implementing agency for
the project, with the responsibility of fiscal administration
of the project as well as submission of quarterly reports,
final report and audit to the funding source.
5. We, the undersigned, as authorized representatives of the
National City Police Department and the National School
District, do hereby approve this document.
This Operational Agreement will be reviewed, evaluated, and
updated as necessary.
Date:
Date:
By:
By:
National
School District
National City Police Department
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OPERATIONAL AGREEMENT BETWEEN SOUTH BAY COMMUNITY SERVICES
AND THE CITY OF NATIONAL CITY
Page 2
-Providing individual, family and multifamily counseling to
80% of 100 identified high risk youth and families from the
target school of Sweetwater Union High School District and
National School District that are referred to the project on
substance abuse issues.
3. South Bay Community Services will also provide:
-Peer education and counseling for 50 students identified
as high risk from the target schools of the National School
District and Sweetwater Union High School District that
are referred to the project.
- Co-teaching an in-service training for 20 teachers,
administrators and other school staff from the National
School District and Sweetwater Union High School District
on signs and symptoms of substance abuse.
- Staff to serve on the National City Suppression_ of Drug Abuse
in Schools Advisory Comm;`-=
- Ma__n_ta_ning necessary data and records reaui red by OCJP on
progress towards objectives.
4. South Bay Community Services will provide primary supervision,
but while stationed at the National City Police Department
Suppression of Drug Abuse in Schools program stationed at the
National City Police Department, the Youth and Family Counselor
shall be under the direct operational supervision of the Police
Department supervisor designated as the Project Director. South
Bay Community Services will provide clinical supervision of the
counselor.
5. National City Police Department will pay South Bay Community
Services the sum of $38,622 for the services provided by South
Bay Community Services under the terms cf this agreement.
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OPERATIONAL AGREEMENT BETWEEN SOUTH BAY COMMUNITY SERVICES
AND THE CITY OF NATIONAL CITY
Page5
It is agreed that the National City Police Department will be the
fiscal administrator of this project, and be responsible for the
and of quarterly reports, final reports audit to the
fundinc source.
We, the undersigned as authorized representatives of the National
City Police Department and South Bay Community Services, do hereby
approve this document.
This operational agreement will be reviewed, evaluated and updated
as necessary.
uth Bay Community Services National City Police Department
City of National City
Office of the City Clerk
1243 National City Boulevard, National City, CA 91950-4397
Michael R. Della - City Clerk
(619) 336-4226 Fax (619) 336-4376
March 13, 1998
Mr. Brian Scott
Federal Signal Company
P.O. Box 96631
Chicago, IL 60693
Dear Mr. Scott:
Enclosed is a certified copy of Resolution No. 98-25 of the City Council of
the City of National City, which was passed and adopted on March 3, 1998.
The Resolution waived the bidding process and authorized the purchasing
agent to execute an agreement with Federal Signal Corporation for the
purchase of lightbars for police patrol vehicles.
Sincerely,
Martha L. Alvarez
Secretary to the City Clerk
Enclosure
tii Rrcvr d Pnner
City of National City, California
COUNCIL AGENDA STATEMENT
June 9, 1998
MEETING DATE
AGENDA ITEM NO 3
�TL� RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A QUITCLAIM
IT>i1e
ET rOR THE RELEASE AND TRANSFER OF A SEWER EASEMENT TO THE U.S. NAVY (THE
GOVERNMENT) AT THE VACATED PORTION OF WILSON AVENUE BETWEEN 7TH AND 8TH STREET
Cameron Berkuti Engineering
PREPARED BY DEPARTMENT
EXPLANATION.
The Department of the Navy has submitted a quitclaim deed for abandoning
a 10-foot wide sewer easement that is located within the vacated portion
of Wilson Avenue, (north of 8th street as shown on Exhibit "A" of
Quitclaim Deed),and is currently owned by National City. We have
determined that the easement is no longer used or needed. In return for
quitclaiming this sewer easement, the Navy will convey to the City a 20-
foot wide sewer easement along the vacated Taft Street (west of MTDB
railroad tracks) from the extension of llth Street to 8th Street as shown
on Exhibit "A" of Grant of Easement and a 10-foot wide sewer easement
along the west side of vacated Wilson Avenue, north of 8th Street (East
of MTDB railroad tracks) as shown on Exhibit "B" of Grant of Easement.
Environmental Review
Financial Statement N/A
X N/A
Account No
STAFF_ jCCOMMENDATI`Of4I
Quitclaim the 10 f
street.
easement on acated Wilson, north of 8th
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below) Resolution No 98-62
1. Resolution 4. Exhibits
2. Three copies of Quitclaim Deed
3. Copy of proposed Grant of Easement us na.y
RESOLUTION NO. 98 - 62
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY AUTHORIZING
THE EXECUTION OF A QUITCLAIM DEED FOR
THE RELEASE AND TRANSFER OF A SEWER
EASEMENT TO THE UNITED STATES OF AMERICA
AT THE VACATED PORTION OF WILSON
AVENUE BETWEEN 7TH AND 8TH STREETS
WHEREAS, the Department of the Navy has submitted a quitclaim deed
for abandoning a 10-foot wide sewer easement that is located within the vacated portion
of Wilson Avenue, (north of 8th Street as shown on Exhibit "A" of Quitclaim Deed),
and is currently owned by the City of National City; and
WHEREAS, the National City Engineering Department has determined
that the easement is no longer used or needed; and
WHEREAS, in return for quitclaiming this sewer easement, the Navy will
convey to the City a 20-foot wide sewer easement along the vacated Taft Street (west of
MTDB railroad tracks) from the extension of 11t Street to 8th Street as shown on
Exhibit "A" of the Grant Easement and a 10-foot wide sewer easement along the west
side of vacated Wilson Avenue, north of 8th Street (East of MTDB railroad tracks) as
shown on Exhibit "B" of the Grant of Easement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of National City that the Mayor is hereby authorized to approve and authorize the
execution of a quitclaim deed for the release and transfer of a sewer easement to the
United States of America at the vacated portion of Wilson Avenue between 7th and 8th
Street.
Signature Page to Follow
Resolution No. 98 - 62
June 9, 1998
Page Two
PASSED and ADOPTED this 9th day of June, 1998.
George H. Waters, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
DEPARTMENT OF THE NAVY
SOUTHWEST DIVISION
NAVAL FACILITIES ENGINEERING COMMAND
1220 PACIFIC HIGHWAY
SAN DIEGO. CALIFORNIA 92132-5190
CITY OF NATIONAL CITY
E;GNERING DEPT.
RECEIVED
MR CAMERON BERKLTI Date
CITY OF NATIONAL CITY
ENGINEERING DEPARTMENT By
1243 NATIONAL CITY BOULEVARD
NATIONAL CITY CA 91950
Dear Mr. Berkuti:
U
11011
Ser I3EE; 128
0 S NAY 1998
Thank you for the opportunity to meet on April 14, 1998, to discuss the various real estate
actions that are taking place between your agency and the Department of the Navy.
Regarding the sewer line easement on Wilson Avenue. between 7th and 8th Streets and Taft
Street between 8th and 1 1 Ih Streets. our office received concurrence from our headquarters to
proceed with the issuance of the Quitclaim Deed and the Grant of Easement.
Please have an authorized official sign. notarize and record all three copies of enclosure (I).
the Quitclaim Deed. Once our office has received the recorded documents. we will execute
enclosure (2). the Grant of Easement.
Our office is in the process of preparing ail the required documentation for the Easement for
the electrical duct banks across 8`" Street near Harbor Drive in the City of National City.
If you have any questions or comments regarding either of these projects. please contact the
undersigned at 556-9626.
Sincerely.
c1,12 19. fwek
ESTHER P. EWELL
Real Estate Contracting Officer
By direction of the Commander
Enclosures: I. Quitclaim Deed
2. Grant of Easement
Cop. to:
CO vAVST.A
Recordine Requested by and
When Recorded Mail to:
Southwest Division
Naval Facilities Eneincerin_ Command
1220 Pacific Hi_hwav
San Diego. CA 92132-: 179
EXEMPT FROM RECORDING FEE
(Government Code ;6103)
EXEMPT FROM DOC JNIENTARY TRANSFER
TAX (Rev. & Taxation Code :922)
QUITCLAIM DEED
THIS QUITCLAIM DEED is made this day of , 19 , between
the City of NATIONAL CITY, a corporation organized under the laws of the State of
California, hereinafter referred to as the "Grantor," and the UNITED STA 1 E.S OF
AMERICA, acting by and through the DEPARTMENT OF THE NAVY, hereinafter
referred to as the "Government."
WITNESSETH:
GRANTOR, for and in consideration of the conveyance of a substi ute easement. hereby
releases. remises and forever quitclaims to the Government. all its rights, title and interest
in and to the following described property':
Property is located in the State of California. City of National Cite. County of San Diego.
A 10-foot wide sewer easement, its centerline described as follows:
Beginning at the Southeast corner of Block 186, Map 348, said point also being
the most Southwesterly point of Record of Survey Map No. 1012. recorded June
15, 1942, in the Recorders Office of San Diego County; thence North 71°34'48-
East along the Southerly line of said Map 1012 a distance of 40 feet to an angle
point, said point being in the centerline of said vacated Wilson Avenue; then
South 18°24'00" East along said centerline a distance of 40 feet to the centerline
of said vacated 7th Street. the TRUE PONT OF BEGINNING: thence South
18°24.00 - East along the centerline of said vacated Wilson Avenue to the
intersection with the northiine of 8th Street a distance of 290.00 feet. the sides of
said 10 foot use being 5 feet at right angles to and parallel with the descried
centerline. contairan area of 0.067 Acres. more or less as shown in E:u_i=i_
attached hereto and mace a part hereof.
The property described above is accuired by the CNITED STATES OF AMERICA un
the r es or the DEPART\IEN T OF THE NAVY.
IN WITNESS WHEREOF. the Grantor has executed this Quitclaim Deed as of the day
and year first written above.
ATTESTED BY:
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO)
CITY OF NATIONAL CITY
On before me. , a Notary Public. personally appeared
, personally known to me or proved to me on the basis of satisfactory
evidence to be the persons) whose name(s) isiare subscribed to the within instrument and acknowledged to
me that he. sherthey executed the same in his/her/their authorized capacity(ies). and that by his/her.hheir
signatures) on the instrument the person(s) or the entity upon behalf of which the person(s) acted.
executed the instrument.
WITNESS my hand and official seal.
Si¢namre of Notary
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Recording Requested 17 :nu
When Recorded `.tail to
Southnest Dixi�ion
\alai Facilities En_ineerin Command
I120 Pacific Hiahwas
San Die_o. CA I'9
ESEVIPT FROM RECORDING FEE
IGo'emmentCode n10.1
EXEMPT FROM DOCCSIENTARY TRANSFER
TAX (Rev. & Taxation Code j I 19221
GRANT OF EASEMENT
THIS INDENTURE. made the day o
UNITED STATES OF AMERICA. hereinafter
through the Department of the Navy, and the
referred to as the "Grantee."
f . I9, between the
referred to as the "Government." acting
City of NATIONAL CITY. hereinafter
WHEREAS. the Grantee has requested an easement for the construction. installation.
operation. maintenance. repair and replacement of a sewer pipeline under that portion of
the STATION hereinafter described: and
WHEREAS. the Secretary of the Navy has found that the grant of such easement on the
terms and conditions hereinafter stated is not incompatible with the public interest:
NOW THEREFORE. this indenture witnesseth that. in consideration of Grantee
executing a QUITCLAIM DEED this day on a vacated sewer pipeline area at Wilson
Avenue in the Station. quitclaiming certain sewer pipeline area use to the Government.
the Government hereby grants to said Grantee and its successors and assigns. in
perpetuity. an easement for the construction, installation, operation maintenance, repair
and replacement of a sewer pipeline, such easement being under that portion of the
Station. herein called the Premises, and described as follows:
State of California. City and County of San Diego.
PARCEL I (TAFT AVENUE)
A portion of vacated Taft Avenue. as shown on Map of National City. according to Map
No. 348 recorded October 2. 1882 in the Recorder's Office of San Diego County. San
Die go. California: and also of Record of Survey. Map No. 1029. recorded October 28.
1g a2 in the said Office of the County Recorder. described as follows:
:A stria of land 21) Re: ide ',vine' 10 reel on each Side o the t0(lOsti lne
icscr.^ed III e:
Beginnine at the southeast corner of 8th Street and Taft _ venue as shown
on said Map No. 348. said point beine also the northeast corner of Area
"E" said Map No. 1029. thence southwesterly alone the northerly line of
said Map No. 1029 to the centerline of said vacated Taft Avenue: thence
southeasterly alone the centerline of said vacated Taft Avenue to the
intersection with the centerline of vacated 1 1th Street. said Mac No. 1029.
the terminus of said 20 foot strip of land. Parcel is 950.30 fee: in length
and contains an area of 0.436 acre.
PARCEL II (WILSON AVENUE)
A 10 foot easement for sewer purposes in Block 185 and in vacated Wilson Avenue and
in vacated 7th Street. as shown on map of National City Map No. 348. recorded October
2, 1882, in the Recorder's Office of San Diego County, San Diego. California: the
centerline more particularly described as follows:
Beginning at the southeast corner of Block 186. said Map No. 348. said
point also being the most southwesterly point of Record of Survey Map
No. 1012. recorded June 15. 1942, in the said Recorder's Office. thence
North 71°34'48" East along the Southerly line of said Map 1012 a
distance of 40 feet to an angle point_ said point being the centerline of said
vacated Wilson Avenue: thence South 18°24'00" East along said
centerline a distance of 40 feet to the centerline of said vacated 7th Street.
thence leaving said centerline North 88°14'207 West a distance of 10_2'
feet: the TRUE POINT OF BEGINtiING: thence South 02°45037 West a
distance of 241.80 feet: thence South 60°25' 12" East 91.00 feet more or
less to the Government property line. The sides of said 10 foot easement
being 5 feet at right angles to the described centerline and parallel with
and lengthened or shortened to terminate in the intersecting easement lines
and/or the Southerly line of said Block 185. Parcel is 332.80 feet more or
less in length and contains an area of 0.076 acres. more or less.
Said Parcels I and II are shown on drawings marked Exhibits "A" and "B."
respectively. attached hereto and made a part hereof.
THIS EASEMENT is granted subject to the following terms and conditions:
1. All work in connection with the construction. installation. operation. re^air_ and
replacement of the sewer pipeline shall be done without cost or expense to the
Government. and in accordance with plans pre\ iousiv approved by the Commander of
Southwest Division. Naval Facilities Engineering Command.
�. The Grantee shall maintain the Prc' <es_ anu the sewer pipeline in good
condition at all times_ and shall ;cmmntl\ make ail airs :hereto that ma`v be neaessar.'
for the preservation of the condition of the Premises and the continued operation and
maintenance of the sewer pipeline.
3. The Grantee's rights hereunder shall be subject to such reasonable rules and
regulations as may be prescribed by the Government to assure that the exercise of such
rights will not interfere with Government activities at the Station.
4. Upon the termination of this easement. the Grantee. at its expense. shall remove.
to the extent requested by the Government. improvements installed or constructed
hereunder. and shall restore the Premises to the same or as good a condition as that
which existed prior to the exercise by the Grantee of its rights hereunder. Such
restoration shall be done in a manner satisfactory to the Commander of the Southwest
Division. Naval Facilities Engineering Command.
5. If at any future time. the Government determines that the sewer pipeline. or any
portion thereof. unduly interferes with any of its activities, it shall have the right to
terminate this easement, in whole or in part. to the extent necessary to eliminate such
interference: PROVIDED THAT. unless the Government shall have determined that
relocation is not feasible. it shall convey to the Grantee. without charge. a substitute
easement permitting the Grantee to relocate the sewer pipeline. or portion thereof. on
adjacent Government property. at the Grantee's cost and expense. The substitute
easement shall contain the same tetuis and conditions as those of this easement. and
shall bear the same expiration date. if any.
6. All or part of this easement may be terminated upon failure by the Grantee to
comply with any of its terms and conditions: upon abandonment of the rights granted
herein: or upon non-use of such rights for a period of two consecutive years.
7. The Government may use the Premises of this easement for any purpose that
does not unreasonably interfere with the use and enjoyment by the Grantee of the rights
granted by this easement.
8. In all sewer pipeline operations. the Grantee agrees to restore the perimeter
security of the Station to prevent trespassing. possible theft or damage. Adequate and
suitable barricades. flashers and safety equipment must be erected at the excavation sites
for personnel protection.
9_ All excavated materials will be stored and disposed of as directed by the Staff
Civil Engineer of the Station or his or her designated representative.
I0 Grantee releases. remits and forever discharges the Government. officers.
emnlov ees. and agents of and from any and all claims. causes of action. injuries.
damages. and demands whatsoe\er in law or in equity arising out of. or connected with.
Grantee s c nstruction urort and use of the Premises. Grantee agrees to indemmt. and
hold laLtrrnless :he anted States of An tertca a_ainsi ail Lines. claims_ damages. lawsuits.
judgments. and expenses arising out of or from any omission or activity in connection
with activities under this easement.
11. Grantee and its officers. employees. agents. and contractors shall comply with all
applicable federal. state and local environmental, hazardous material. occupational safety
and health laws, regulations. and ordinances that are or may become applicable to
grantees activities on the Premises. Grantee shall be solely responsible for any and all
fines, penalties. and enforcement actions instituted under said laws and regulations.
IN WITNESS WHEREOF. the Government. acting through the Department of
the Navy, has caused this instrument to be executed the day and year written first above.
Accepted BY:
BY:
KAREN P. RINGEL
Real Estate Contracting Officer
Southwest Division
Naval Facilities Engineering Command
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO)
On before me, , a Notary Public. personally appeared
personally known to me or proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged
to me that he. she, they executed the same in his/heritheir authorized capacirv(ies). and that by hisrher: their
si,z.nature(s) on the instrument the personls) or the entity upon behalf of which the persons) acted.
executed the instrument.
WITS ESS my hand and official seal.
tii un mu re :,r A.gran
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AVENUE
UT -PERMIT (Rerpcablel Oct 3
To TTe Chat Mottonat City
For 0 10'Streer Easement
and Pumping Station
1,09 arm..
Wilson Hvenu
virono � N Eaarrn
ERfe1T May 10.:9a
Nce. S.J. 3 A.S. R Co.
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OUT -GRANT CF EASEMENT HOr iR159543'.
ra TTe State of California S.Ot 6.1964
For a Free.ar la 50 octet
PARCEL 2 2 cf.'e
PARCEL ) '2 N.
Term, ac.i,nite Ramta.a Oec 24.; 961
Document No. 224648 , Tees 2 . Sons 1961
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COOLI OOE AVENUE
OUT -GRANT OF EASEMENT N0y1R)59533
~� To The City of Son Diego SW 12,1961
For on Im ercaptar Sew. 9 FL.mpmnq
` Station 3.96 acres
PARCEL I 20. EASEMENT 0.24 et A me
PARCEL 2 25 EASEMENT I SS cc..
PaNcEL 3 PLANT SITE 2.64 Nees
Term . Men note Reao.a Oct 10, I%1
Ooaament 40. 176202. S.nes 2, Punt 1961
j OUT -EASEMENT Fee 23,19.5
Ta The City of National Cif,
%For 20' Ingress 9 E:ress
j - 0. 41 at an acre
Term. Indefinite
Rai2-oaa Taft ;;venue
ENCRCACHMENT RF,RMIT HOPS 59556
— —=/Oren ST07t of :Aire. (Hwy., iv)
Cun 7,1948 Term indefinite 4 I
Far a Culvert 0.01 at on acre
.ZTfSE)Rseoc oter Mar 17,1945 _
ma AT. 9 S.F. R. Ca.
Prnort 25• Rood 48)
of on acre, Term
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ENCROACHMENT PERMIT HOy(R159559
From Stave of Calif (Harr_ On )
Seat 2., 1944 Term. In0.nrere
For 2 Sour Traces 0.04 of an acre
F'.:If•? OF 3EGMIING For.. Demon of Tatting
Na.3 CIVIL 230 SO
-_. C;NSE NC•i R)49771
^m33.F R Co may '.'956
Sewer a•peune 0.01 or an ace
-_r , naef Ingle
SU" AE. M1.,Reroccdei g 25„a44
IN -AG £ MEND IF a)4852 - "he Stole of Czict .Nam. Oar )
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or 6 water- a' -Mini• `rd) acres, Term au mire
±C.fJI :f _ ccACE 296d
EEdEN' NCo, RI 3917
" 3S a Car .945
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CITY OF
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To The State of Cold. Oec 26,1950
For RINI Crossley Gorr Siemens
0.02 of an acres Tom, Indefinite
Jfyr
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Ma PC 2NLEY AVENUE
Cl- EVELANO AVENUE
WT-° Ri. l T I Reeaaie) Seat 30..J981
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I_ F> Sour Trace 0.04d an
Term ti[osimit mart 1
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33
I-IARI•rfJCTI AVENUE
OUT -GRANT OF EASEMENT :un
To The City of Hotdg1 COY
Street Proses
aemrow :on 24,'9555. 3oc.
9. So. Oieoo Ca
Moddtcatlon i a0Wa yea] Nor
AeaONO 31..958. dcc
O 9 San ,ego Ca -alai
7Arm, naefinile
City of National City, California
COUNCIL AGENDA STATEMENT
4
MEETING DATE,hmP 9 1998 AGENDA ITEM NO.
ITEM TITLE RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
AMENDMENT TO AGREEMENT WITH WARNER GROUP FOR
ADDITIONAL CONSULTING SERVICES.
PREPARED BY Lieutenant Mike Iglesias 'DEPARTMENT Police Depart.lnent
EXPLANATIOrThe Police Department is requesting approval of the proposed Resolution which
would authorize an amendment it's contract with the Warner Group which would allow
for an expanded scope of work that would include development of a procurement
document for a Computer Aided Dispatch /Records Management System and subsequent
assistance in contract preparation for a CAD/RMS project and a Mobile Data Computing
project.
BACKGROUND
On January 20. 1998, Council approved an agreement with the Warner Group to conduct
a needs assessment for Computer Aided Dispatch and Mobile Data Computing System
and to prepare a Request for Proposal for a Mobile Data Computing system. During the
course of the needs assessment, the Warner Group determined that the Police
Department's s existing Computer Aided Records System (C.A.R.S.) which serves both
as a primitive CAD and Records Management system not only fails to meet the Police
Department's basic functional needs but also is not Year 2000 compliant. The Warner
Group in it's report has made a recommendation that the Police Department purchase a
modern integrated CAD/RMS system. The Warner Group has indicated that CAD/RMS
systems which would fit the Police Department's functional requirements are available at
prices between S699,000 and S1,118,000. (continued)
Environmental Review xx N/A
Financial Statement The $68,034 cost of the amended contract will be funded from the
Police budget -Consultant Services Acct #001-411-000-213.
A count No.
STAFF RECOMMENDATION
Approve the Resolution.
BOARD/COMMISSION RECOMMENDATION
N/A
/ 98-63
ATTACHMENTS (Listed Below) Resolution No
Staff Report-CAD/Mobile Data Needs Assessment by WaLiier Group
Proposed Amennent to Contract With WaLtier Group
Resolution
A-Z:0 !$.v
COUNCIL AGENDA STATEMENT
AMENDMENT OF CONTRACT WITH WARNER GROUP
PAGE 2
(Note: For further details on the Warner Group's recommendations refer to attached staff
report by Warner Group. )
The Police Department has identified the following funding sources outside the City
budget for a CAD/RMS system. Most of this funding comes from Local Law
Enforcement Block grant and Supplemental Law Enforcement Services Funds, non-
competitive formula grants which have thus far have been reliable and predictable in the
amounts funded.
FY 1997/98 Local Law Enforcement Block Grant Funds $178,391
Asset Forfeiture Funds $ 40,000
FY 1998/99 Local Law Enforcement Block Grant Funds $180,000
FY 1998/99 Supplemental Law Enforcement Services Funds $130,000
FY 1999/00 Local Law Enforcement Block Grant Funds $180,000
FY 1999/00 Supplemental Law Enforcement Services Funds $130.000
$838,000
Of the above funding, S218,391 in FY 1997/98 LLEBG Funds and Asset Forfeiture funds
have already been secured by the City. An additional $310,000 of the above funding,
(FY 1998/99 SLESF and LLEBG Funds) should be secured by the City by October,
1998.
Additionally, the Police Department intends to submit a 1998 COPS MORE grant
application in the amount of $187,500 to help fund the CAD system. The COPS More
grant funding is extremely competitive and not as reliable as a funding source for the
project as are the formula grants.
During the CAD/Mobile Data Needs Assessment, the Warner Group determined that
there are Mobile Data Computing systems available that will meet the Police
Department's functional needs for between $183,000 and S 328,000. Adequate funding,
(S264,180 in SLESF and 96 COPS MORE funds), for the purchase of a Mobile Data
Computing system priced in the middle of this range has already been secured by the City
and appropriated by Council. Within the scope of Warner Group's existing. contract, an
RFP for a Mobile Data Computing system will be ready for release by August 1. 1998.
COUNCIL AGENDA STATEMENT
AMENDMENT TO CONTRACT WITH WARNER GROUP
PAGE 3
Both the CAD/RMS and Mobile Data Computing project have been included in CIP for
the FY 1998/99.
Due to the exigency imposed by the Year 2000 issues, that the Police Department wishes
proceed with preparing for the procurement process by development a procurement
document as soon as possible in order that the Police Department be able have an
operational CAD/RMS by the year 2000.
The Police Department has just received a one year extension on the 96 COPS More
funds appropriated for the Mobile Data Computing project extending the completion
deadline until June 30, 1999. Even with this deadline, the Police Department must
proceed with the RFP and contracting process as soon as possible in order to meet the
deadline.
PROPOSED RESOLUTION
The proposed Resolution would amend the existing contract with the Warner Group
which would expand their scope of work to include the following:
1. Development of a procurement document for CAD/RMS.
2. Contract development for CAD/RMS.
3. Contract development for Mobile Data Computing.
The Police Department does not have the staff with the technical expertise to perform any
of the above work.
Under the proposed amendment to the Warner Group contract, the expanded scope of
work would be performed for a price not to exceed S68,034 including travel expenses.
The expanded scope of work would be funded with general funds from the Police
Department's budget.
Approval of the Resolution would enable the Police Department to proceed with both the
Mobile Data Computing and CAD/RMS projects in an expedient manner by providing it
with the necessary bid documents for CAD/RMS procurement and necessary contract
development assistance.
Lieutenant/Alike Iglesias
Police Department
RESOLUTION NO. 98 - 63
RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF NATIONAL CITY AUTHORIZING
THE MAYOR TO EXECUTE AN AMENDMENT TO
AGREEMENT WITH WARNER GROUP FOR
ADDITIONAL CONSULTING SERVICES
WHEREAS, on January 20, 1998, the City Council approved an
agreement with the Warner Group to conduct a needs assessment for Computer Aided
Dispatch and Mobile Data Computing System and to prepare a Request for Proposals
for a Mobile Data Computing System; and
WHEREAS, during the course of the needs assessment, the Warner
Group determined that the Police Department's existing Computer Aided Records
System (C.A.R.S.) which services both as a primitive CAD and Records Management
System not only fails to meet the Police Department's basic functional needs but also is
not Year 2000 compliant; and
WHEREAS, the Warner Group in its report has made a recommendation
that the Police Department purchase a modern integrated CAD/RMS System; and
WHEREAS, an amendment to the Police Department's agreement with
Warner Group would allow for an expanded scope of work that would include
development of a procurement document for a Computer Aided Dispatch/Records
Management System and subsequent assistance in contract preparation for a CAD/RMS
project and a Mobile Data Computing project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of National City that the Mayor is hereby authorized to execute an amendment to the
agreement with Warner Group for additional consulting services. Said amendment is on
file in the office of the City Clerk.
Signature Page to Follow
Resolution No. 98 - 63
June 9, 1998
Page Two
PASSED and ADOPTED this 9'b day of June, 1998.
George H. Waters, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
Geor /eH. his g er, III
City Attorney
AMENDMENT TO AGREEMENT BY AND BETWEEN THE CITY OF
NATIONAL CITY AND WARNER GROUP.
THIS FIRST AMENDMENT TO THE AGREEMENT by and between the
CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and
WARNER GROUP, the ("CONSULTANT"), is entered into this 9th day
of June, 1998.
The CITY and the CONSULTANT hereby mutually agree that the
provisions of the Agreement executed on the 20th day of January,1998.
are amended to add the following language.
2. SCOPE OF SERVICES
The services to be performed by the CONSULTANT will
be expanded to include the services as set forth in the
attached Exhibit B . The CONSULTANT shall be responsible
for all research and reviews related to the work and shall not
rely on personnel of the CITY. The CONSULTANT shall appear
at meetings cited in Exhibit B to keep staff and City Council
advised of progress on the project.
(1)
4. COMPENSATION AND PAYMENT
The total cost for all work described in Exhibit B shall not
exceed the schedule given in Exhibit B without proper written
authorization from the National City Police Department's
Operations Support Lieutenant. Monthly invoices will be
processed for payment within (30) days from receipt of invoice,
provided that work accomplished is consistent with Exhibit B
as determined by the City.
5. LENGTH OF AGREEMENT. Completion dates or time durations
for specific portions of the services described in Exhibit
B are set forth in Exhibit B .
All other terms and provisions of this Agreement shall remain in
effect.
(2)
IN WITNESS WHEREOF, the parties have executed this
Agreement on the date and year first above written.
BY:
CITY OF NATIONAL CITY
George H. Waters
CONSULTANT
i
William R. Kuma
Partner
The Warner Group
MANAGEMENT CONSULTANTS
Lieutenant Mike Iglesias
Operations Support
National City Police Department
1200 National City Blvd.
National City, CA 91950
Dear Lt. Iglesias:
G C.ANOGA AVENUE. SUITE 600
WOODLAND HILLS. CALIFORNIA P1367
(818) 7I0-88__ • FAX (818) 710-1467
May 29, 1998
Thank you for the opportunity to propose additional management consulting services to
the National City Police Department (NCPD). As you requested during our recent discussions,
we are submitting this proposal to prepare a Computer Aided Dispatch System (CAD) and
Records Management System (RMS) Request for Proposal (RFP), and to assist in the
development of vendor contract for the CAD/RMS and Mobile Data Systems.
Our proposal is based on our experience in preparing the NCPD's CAD/Mobile Data
System Needs Assessment: our discussions: and our experience working on similar projects with
law enforcement agencies throughout the nation. The key objective of this proposal is to assist
the Department in its procurement and implementation of new public safety systems.
This proposal includes two phases:
Phase -I —Prepare a CAD/RMS RFP
Phase -II —Develop CAD/RMS and Mobile Data System Contracts
Our planned approach to assist the NCPD with this project is as follows:
PHASE -I - PREPARE CAD/RMS REQUEST FOR
PROPOSAL
Conduct Project Kick -Off Meeting - First. we would conduct a planning meeting with the
NCPD's project personnel. We would discuss key dates. identify departmental resources
required, organize project logistics. and resolve any other project -related issues that may
arise. We would also review key steps regarding the Department's procurement strategy
(i.e.. sole -source vs. competitive bid). In addition. we would review and obtain approval
for the project control and status reporting methodology. Typically, we prepare and
EXHIBIT "B"
Lieutenant Mike Iglesias
National City Police Department
May 29, 1998
Page 2
present detailed status reports every three or four weeks. During these status meetings, we
review accomplishments -to -date. discuss current findings and issues, update the project
plan and timetable, and review the next steps in the project. In this way, the study team
stays fully apprised of all issues and avoids "surprises" during the course of the project.
Deliverable: Status Reports
2. Prepare Functional Specifications for CAD/RMS Systems — We would then review the
functional requirements identified during the CAD/Mobile Data Systems Needs
Assessment process, and collect additional specifications for CAD and RMS. Next, we
would review technical specifications —network requirements, backup and recovery —with
technical representatives. We would prepare an initial set of specifications that would be
used as the basis for evaluating a third -party vendor's sole source offer (see Step 3). Based
on the results of Step 3, we would determine whether a comprehensive set of specifications
for the new systems would be necessary. The specifications would be suitable for
inclusion in a RFP or sole -source procurement document and would include:
• System Design and Overall Configuration
• Performance, Redundancy, and Reliability Requirements
• Peripheral Equipment, including PC Workstations
• Data Communications and Networking Requirements
• Remote Location Equipment Requirements
• On -Line Storage Needs
• Software Requirements, including:
- Features and Capabilities
Inquiries/Searches
Interfaces (Internal and External)
ADA Compliance
UCR or NIBRS Compliance
Reports/Output
NCIC/2000 Compliance
• Documentation and Training Requirements
• Security and Access Restriction Requirements
• Performance and Response Time Targets
• Implementation and Timeframe Requirements
3. Assist in Determining Procurement Strategy - We would work with the Department to
determine whether to proceed with the sole -source offer received from a third party vendor
or issue an RFP for competitive bids. This assistance would include providing the
Department with specific recommendations on the following:
• Criteria for analyzing the procurement strategy.
• Review of proposal submitted by the vendor.
• Discussion with the vendor to determine the full scope of its proposal.
nat nAL C. AD&.41ti-1
The Warner Group
L,aiL1�Ji� a
Lieutenant Mike Iglesias
National City Police Department
May 29, 1998
Page 3
• Review of the proposed systems functionality to determine applicability to the
Department's requirements.
• Economic analysis of the proposal.
Based on the results of this step. we would determine whether to proceed with
development of a more comprehensive set of functional specifications and a RFP. If a
sole -source procurement is determined to be a viable approach, we would assist the
Department in finalizing its strategy. At which time, a re-evaluation of our level of
assistance may be necessary.
4. Prepare Request for Proposal - We then would prepare a comprehensive RFP containing
the system requirements for CAD and RMS. We anticipate that a single RFP could be
issued to prospective vendors who would act as a prime contractor for all CAD and RMS
hardware, software and related equipment.
By use of the RFP, the City would achieve the benefits of formalizing the vendors'
responses in a competitive environment. The RFP would be developed in accordance with
the City's and the Department's purchasing guidelines and requirements, as appropriate.
The RFP would provide the vendors with uniform "ground rules" on which to prepare their
proposals. Among the many items the vendors would be requested to include would be
the following:
• Proposed Systems Approach
• System Flexibility and Modularity
• Documentation to be Provided
• Control Procedures
• Proposed Specifications
• System Security Features
• Training to be Provided
• One -Time Hardware and Software Costs
• Additional Costs (e.g., System Integration, Data Conversion)
• Maintenance Costs
• Implementation Plan and Schedule
• Vendor Expertise in Public Safety Systems
• National City's Responsibilities
• Vendor's Responsibilities
• Electrical and Environmental Considerations
• Proposed Contract Terms and Conditions. including System Acceptance
Deliverable: Draft RFP
We would provide draft RFPs to the Department for review and approval by appropriate
representatives.
nat k102 CSDS:ANIS-=
The Warner Group
Lieutenant Mike Iglesias
National City Police Department
May 29. 1998
Page 4
Prepare Vendor List - We would prepare a preliminary list of vendors best qualified to
meet the requirements of the RFPs and add other vendors suggested by the Department.
as appropriate.
Deliverable: Proposed Vendor List
6. Prepare Evaluation Criteria and Selection Plan - We would prepare evaluation criteria
and a selection plan. This would fully describe the criteria to be used in evaluating the
proposals as well as set forth the plan to be followed in conducting the evaluation. We
would design and prepare the evaluation worksheets to be used in the process. We would
suggest appropriate evaluation criteria.
Deliverable: Selection Plan
PHASE -II - CONTRACT DEVELOPMENT FOR CAD/RMS
AND MOBILE DATA SYSTEMS
Assist in Contract Development - We would work with Department and the selected
vendors to assist in the development of contracts for both the CAD/RMS and Mobile Data
systems in order to obtain the most' favorable provisions and stipulations for the City.
These may include such items as the following:
• System Performance Criteria such as System Response Time and Overall System
Uptime
• System Testing
• System Acceptance Terms and Conditions
• Warranty Duration
• Installation Responsibilities
• Favorable Payment Schedule
• Software License Terms
• Software Modifications
• Data Conversion
• Documentation to be Provided
• Vendor's Responsibility in Training Department Personnel
• Limitations on Expenses
We also would request the vendors to include their response to the RFP as an addendum
to the contracts. We would not evaluate the contracts from a legal point of view.
Our first task would be to review the vendors- suggested contracts. We then would
identify suggested changes and any additional terms and stipulations which we believe
would be favorable to the City. We would review these recommended changes with the
Department and update the draft contracts as necessary. As requested, we could
,at •SIC C VDt R.MK-4
The Warner Group
Lieutenant Mike Iglesias
National City Police Department
May 29. 1998
Page
participate. together with City personnel, in subsequent meetings and negotiations with the
vendors on a time and materials basis.
Deliverables: Draft Contracts for CAD/RMS and Mobile Data systems
PROPOSED PROJECT SCHEDULE
Based on our proposed workplan, we have developed estimated time lines for the different
phases of the project. We anticipate the following time lines for this project:
Phase -I Prepare Request for Proposal 6 - 8 weeks
Phase -II Develop Contracts 4 - 6 weeks
We would be prepared to begin this project immediately upon receiving formal notification
to proceed.
PROPOSED COSTS AND PAYMENT SCHEDULE
Our professional fees are based upon the amount of time required to complete an assignment
in a thorough and professional manner. Our proposed fees and expenses are as follows:
Discounted
Hourly
Rate
Estimated
Hours
Total Fees
PHASE -I — CAD/RMS RFP
$145
248
$34,800
PHASE II —Contracts Development
$145
CAD/RMS
80
511.600
Mobile Data
80
511,600
TOTAL HOURS and FEES
408
559,160
In addition to our fees, we are reimbursed for out-of-pocket expenses such as travel, meals,
report preparation. etc. We will cap our expenses at 15% of our fees. Our total expenses will
not exceed S8,874. therefore our total fees and expenses will not exceed S68,034. As is our usual
practice. we will invoice the City monthly as our work progresses.
na, JOU] C,,DeU0dS.-
The Warner Group
dim "B"
Lieutenant Mike Iglesias
National City Police Department
May 29. 1998
Page 6
Thank you for the opportunity to propose additional management consulting assistance to
National City. We look forward to working with you on this challenging and important
assignment. If you have any questions or comments, please call me or Irma Fabular at (818)
710-8855.
Very truly yours,
William R. Kumagai
Partner
The Warner Group
FYI I L13I'I' 'r13"
' i�'nn un al ('if1' 7'nli�'r I)rprrrlrrmnr
PHASE -I - Prepare RFP for CAD and RMS
I Kick off
2 Prepare Functional Specifications
Prepare materials for CAD/RMS
Review specifications with end users
Review technical specifications
Update specifications based on review
3 Assist in Determining Procurement Strategy
4 Prepare RFP
Prepare RFP for CAD/RMS
Review draft RFP with National City
Update draft RFP
Submit final RFP
5 Prepare CAD/RMS Vendor List
Determine viable vendors and prepare list
6 Develop Evaluation Criteria and Selection Plan
Total Hours
Fees
Expenses
Fees and Expenses
Eslinmrecfor C.10/NALS 1211' and Contract and Mobile Data Contract
5/29/9B
I lours
16
Assumptions/Comments
Preparation and attendance
CONFIDE II.
32 Gather TWO materials to prepare for detailed functional requirements review
16 8 hours X 2 consultant - review & collect additional specs
16 Network requirements, backup and recovery - with technical representatives
32 16 hours/system
16
40
16
40
8
16
248
$35,960.00
$5,394.00
$41,354.00
PHASE-ll - Develop Contracts for CAD/RMS and Mobile CAD/RMS Mobile Data
I. Develop contract
Review vendor contract
Develop contract strategies & Ts&Cs
Review contract with client
Update contract based on client input
Tots! Hours
Fees
Expenses
Fees and Expenses
TOTALS
Hours
Fees
Expenses
Fees and Expenses
32 32
32 32
16 16
16 16
BO B0
$11,600-00 $11,600.00
$1,740.00 $1,740.00
$13,340.00 $13,340.00
40B
$59, 160.00
$8, 874.00
$ 68, 034.00
Assist City to determine whether to proceed with sole source
Incorporate National City Ts and Cs, instructions to vendors, evaluation criteria etc
CAD/RMS users, plus officers
Including TWG technical review
$145/hour
Capped at 15% of fees
Assumption is single vendor for CAD/RMS, and separate vendor for mobile data
32 hours/contract
8 hours/contract - Iterative review (potentially 2) with National City
16 hours/contract, Finalize contract
$ 145/hour
Capped at 15% of fees
n, o .,,., r,...r r•MJ,,.n., r n n
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9 , 1998
5
AGENDA ITEM NO
ITEM TITLE RESOLUTION AUTHORIZING THE CHIEF OF POLICE TO APPLY
COPSMORE 98 GRANT FOR THE FUNDING OF A COMPUTER AIDED DISPATCHING
(CAD) SYSTEM AND TO EXECUTE THE GRANT AWARD AGREEMENT AND ALL
RELATED OPERATIONAL AGREEMENTS AND GRANT DOCUMENTS.
PREPARED BY A. L. DICERCHIO, POLICE `C ARTMENT POLICE DEPT.
EXPLANATIONThe Police Department is requesting approval of a
Resolution which would authorize the Chief of Police to apply for
98 COPS MORE grant to assist in the funding of the
hardware and software for a CAD system that meets the Police
Department's functional needs and is Year 2000 compliant. In order
to attain the Police Department's goal of developing an automated
paperless information/communications system, the Police Department
needs to purchase a modern CAD system. The Police Department's
existing C.A.R.S. system serves as both a primitive CAD and
Records Management system but lacks many of the basic
functionalities of a modern day CAD system such as 911 interface,
safety related premise histories, officer safety time prompts, etc.
Additionally the existing system is not year 2000 compliant. The 98
COPS MORE program is on a one year funding cycle, and runs on a
October 1 - September 30 fiscal year. COPSMORE will fund 75 percent
of $187,500. There is a 25% local match of $62,500 which the Police
Department intends to fund with FY 1998/99 Supplemental Law
Enforcement Services Funds and/or Asset Forfeiture funds.
Environmental Review
N/A N/A
Financial Statement
There will be a cost of $62,500 to the Police Department during
FY 99 (funded by CSLESF/Asset Seizure Funds), $187,500 will be
funded by DOJ.
,_,,Account No.
TAFF RECOMMENDATION
Approve the Resolution
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS (Listed Below) Resolution No 98-64
- COPSMORE 98 Proposal
- Resolution
COUNCIL AGENDA STATEMENT
RESOLUTION TO APPLY FOR 98 COPS MORE GRANT
PAGE 2
The Police Department included the CAD/RMS project in this year's
CIP. Total cost of the project is estimated between $699,000 and
$1,116,000. The Police Department has identified $838,391 in
reliable funding, primarily Local Law Enforcement Block Grant and
Supplemental Law Enforcement Services funds, that should be
available to fund the project.
The COPS MORE grant, if awarded would help supplement the funding
of the project by helping fund the hardware and software for the
CAD portion of the project.
The proposed resolution will authorize the Chief of Police to enter
into the COPS MORE 98 grant award agreement with the Department of
Justice, and to execute all related operational agreements.
RESOLUTION NO. 98 - 64
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NATIONAL CITY AUTHORIZING THE CITY
MANAGER AND THE CHIEF OF POLICE TO APPLY
FOR A COPS MORE 98 GRANT FOR THE FUNDING
OF A COMPUTER AIDED DISPATCHING (CAD)
SYSTEM AND TO EXECUTE THE GRANT AWARD
AGREEMENT AND ALL RELATED OPERATIONAL
AGREEMENTS AND GRANT DOCUMENTS
WHEREAS, the 98 COPS MORE grant will assist in the funding of the
hardware and software for a Computer Aided Dispatching (CAD) System that meets the
Police Department's functional needs and is Year 2000 compliant; and
WHEREAS, to attain the Police Department's goal of developing an
automated paperless information/communications system, the Police Department needs
to purchase a modern CAD system; and
WHEREAS, the Police Department's existing C.A.R.S. system serves as
both a primitive CAD and Records Management system but lacks many of the basic
functionalities of a modern day CAD system such as 911 interface, safety related
premise histories, officer safety time prompts, etc.; and
WHEREAS, the existing system is not year 2000 compliant; and
WHEREAS, the 98 COPS MORE program is on a one year funding
cycle, and runs on a_October 1 through September 30 fiscal year; and
WHEREAS, 98 COPS MORE will fund 75 percent of the $187,500 and
there is a 25 percent local match of $62,500 which the Police Department intends to
fund with fiscal year 98/99 Supplemental Law Enforcement Services Funds and/or
Asset Forfeiture funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of National City authorizes the City Manager and the Chief of Police to apply for a COPS
MORE 98 Grant for the funding of a Computer Aided Dispatching (CAD) System and to
execute the Grant Award Agreement and all related operational agreements and grant
documents.
Resolution No. 98 - 64
Page Two
PASSED and ADOPTED this 9th day of June, 1998.
George H. Waters, Mayor
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
/°- "3 e'>': Vt
George H. Ficc-r, III
City Attorney
COPS MORE '98
SECTION I
Background Information
SECTION I
Background Information
plus answer ail of the following questions completely. If ail the questions are not answered, the application
will be considered incomplete and may not be reviewed or funded. All requested information must be typed.
Primary Applicant Organization
PPIMABT APPUCANT.1RSANIlA lUN'S LEER NAME
City or National City
2-0I6R EN NUMBER
95-6000749
Appccam ages cys renrmpt EitV d;my agency ran seen assgnea an SiN by me Since at ,;us ee Program yearn
use mat move f1Nrrase ;RI Interns Remise Sernce EN mead ise uses
EEOE.HAL CUN6AESmiIINAL CISTBICT(Numaen
U.S. 49th District
ABE YOU CONTAACTIN6 FUB LAW ENFORCEMENT SERVICES? !I "yes" ems me name arm agency imam -
ton 01 me cemmem.'aw enmrcement aeaa,r ens rn me law Eatarometa Intamadon mcsan meow
Law Enforcement Information
APPLICANT AGENCY CBI NUMBER (See Cage 3Im oenneco
CA03709
la NO ❑ YES
EAW ENENRCEMENT alCUTIVES NAME
Anthony L. DiCerchio
AGENCY NAME
National City Police Department
MESS
1200 National City Blvd.
C,TT
�_
Na _OL:a- City
TELE?°LINE
(619) 336-4517
.SAME ZE CONTACT PERSON IN YOUR CEPARTMENT'WHO IS FAMIUAO'NMEI THE BRANT
Sergeant Michael J. King
AOOBESS
1200 National City Blvd
CITY
National City
TEl.EPRONE
(619) 336-4423
Government Information
TIRE
Chief of Police
STATE
California
ZIP COOS
91950
EAX
(619) 336-4454
mu
Police Sergeant
STATE
California
FAX
(619) 336-4454
ZIP CORE
91950
BETEPNMENT 3E rNES NAME
Tom G. McCabe
7rn1
City Manaser
NAME SF SSYEFNMENi ENIITY
C'__v of National City
iNFES
12=3 National City BLvd
National City
LiF ME
(619) 3 6-!'2 0
STAiS
California
FAX
(61. ) 6—`i376
ZIP CODE
91950
Secton I — You must return this page as part at your application
13
General Information
TTPE OF LAW ENFORCEMENT ARENC1
E MUNICIPAL ❑ STATE POLICE ❑ COUNT( PC ❑ SHERIF= ❑ '!NCIAN TRIBAL
❑ TRANSIT ❑ SGHGCL ❑ HIGHWAY PATROL ❑ _'NIVEPST(/CCLLESE (❑ PUBLIC
❑ PUBLIC HOUSING 0 CONSORTIUM 0 PARK/RECREATION ❑ OTHER 'piease.cec;ny)
HAS TOUR JURISOICT1Q RECEIVE] OTHER COPS GRANTS?
Ea YES ❑ NC
IF'1ES' UM➢ER WHICH PROSRAMS7 (Choose arl mar aapry,
❑ COPS: PHASE I 0 COPS AHEAD 0 COPS FAST ❑ :CPS MORE BB SLY COPS MORE SE
$:3 UNIVERSAL :HIRING PROGRAM 0 COMMUNITY POLICING TO COMBAT CO9ESTIC VIOLENCE
❑ TROOPS TO COPS 0 POLICE CORPS 0 ACVANCING COMMUNITY POLICING
• PROBLEM -SOLVING PARTNERSHIPS ❑ ANTI -GANG IN TIATIVE:YOUTH R ARRMS VIOLENCE INITIATIVE
O REGIONAL COMMUNITY POLICING iNSTTTJE
P➢PUUTION SERVE: A.° OF 1990 U.S. CENSUS
54,943
SQUARFMILES COYERE]' sset/t:z. naves.an.-;es:.*.rarv;e:reo:t:merave^t £'rems_=_ r.
/ar ai c'an :a: '—ane.T1st 3=003 00701.030001 a5C
8.5 st;scososm-err7.ec:_e:.:en :ocanrentsas-o:. rar,,0An r_
CURRENT AUT'HORIZEH SWORN FORCE STRENETH ' ^C,caa r .„; ::azr 'enr cses car were 7
81
ACT:AL:WORN FORCE MENET'H AS OF 1/INR ilnause
80
ARE?CU REQUESTING A eAIVER OF THE LOCAL MATC:i REQUIREMENT EASE! UPON SEYE3E FISCAL CISTRES.% :._ _._.. 73 __...v :n carvers ;:ar-g ;.v :;;: - 30 _:_
wTPA JIe 3 a:.' i=33-:3. °.3/30"wnrr3..^ :7 .._ ..__3^_.'.:dlY'0131 ,tall 'dTSTa Jaan MmL.^.:J d: -_ ' : C .___ ? .v2weU
0 YES a NC
WHAT IS THE SOURCE OF 1➢UR AREHCrS LOCAL CASH .MATCH?
Genera'_ Fund
UI ENFORCEMENT AEENCT0 FISCAL TEAR
FROM:07 / 01 / 98 TC: 06 /30 /99
UI ENFORCEMENT ARENCT0 COGNIZANT FE➢ERAL AAENCT _ -
Dc7a_t:uent of JUSt= (.CS)
Signatures
I inruY Ott n rmw w _meet ea Mr tam a Tn 3n aces 7 me CCA3 mJ imam I mans .Te m sal Eta mat 118 aapllaat/2 ma4 amap/y r L7 7 T_
ua,vc7ram == ma 7 ma r~inl,c Same r'srmersaa am C,a:Az:my /tit/4,ac,o 1934 an cmer,asaccs y Execs/ :!s
WI ENFORCEMENT :171VESSIRNATURE.:17cm3 ansa:r:emnsamarsas-o :1 (am ]ATE
GOVERNMENT E('EC:E7iESS;6NATURE..:.sc7!aj=y3-30.:1z:.:_.....a772C017:::.a0t^a.:1771; OATC
Intergovernmental Review Process
GATE 11;31117➢ 717::HOLE .POINT CF CC,NTAC; ._. ___ _.:.:.,ems =.45t 7_ -_.- —"-7^-.. __ ==rw -.:s 2:2
... „ _. -ace , 2:27 :: os a:::c¢:,C/ ra-a
CITA VUMRE3
;TAFFI ^1T:0NIREITIFER(fnsaLTC,sx/V)
14
Secion f — You must return this page as oar; of four application
SECTION I (general background information/narrative format)
National City, California, is located in San Diego County seven
miles from the international border with Mexico, with a revised
1995 census population of 54,943. National City, encompassing
approximately 8.5 square miles, is bordered on the north and east
by San Diego, on the south by Chula Vista, and on the west by the
Naval Station San Diego. The National City Police Department (NCPD)
has a current strength of 80 sworn police officers, with an current
allocation of 81. Seven of the sworn officers are partially funded
by the Universal Hiring Program (UHP) grant from the U.S.
Department of Justice to provide officers to be positioned in a
Neighborhood Policing Team (NPT). The sergeant in charge of NPT is
funded by the city's general fund. NCPD has a ratio of sworn police
per 1,000 population of 1.48, which is far below the
national average of 2.8. In order to better serve the community
NCPD is always trying to supplement limited
applying for outside support whenever possible.
funding by
National City has ranked number one both in violent crimes and
property crimes for the last decade in the San Diego region. The
San Diego Association of Governments (SANDAG) reported that
National City had the 2nd highest rate cf overall crime, 63.3
crimes per 1,000 population for FBI Index offenses, and the highest
rate of violent. crime (10.2 per 1,000) of any of in San
1997. The 1997, Part 1 FD: index crimes figure for
National C_tv was 3,404.
1990 census, National Cit had the
Page 2 (Section I, narrative)
percentage of minority population (74%) of any city
can
County. During the 1990 census, the Hispanic population represented
46.9% of the population, Whites represented 26%, Asian/Pacific
Islanders represented 15.9%, and Blacks represented 7.9%.
National City has a highly transient population that ranks among
the lowest median income ($22,129) and the lowest median housing
value ($114,683) in San Diego County. National City also has the
highest number of persons per household (3.22) and the second
lowest percentage of owner -occupied units (35.5) in San Diego
County. The city is one of the few areas in San Diego County with
low income housing, attracting new immigrants from Mexico, the
Philippines and military fam;m 36.15% of the students/families
in public schools in National City are Aid to Families with
Dependent Children (AFDC) enrolled, the second
Diego County.
4r1 Cl.
Agen Rana: National City Police Department
U9
SECTION!
Menton
Please outline below your retention plan for the item(s) requested in your MORE '98
application. This plan should include information on how you will continue the proposed
activity and level of redeployment after Federal funding has ended. If this is left blank,
your application may not be considered for funding.
Once the Computor Aided Dispatching (CAD) system is in place
with funding from this COPSNORE grant proposal the department
will continue the funding of the system through general funds
budgeted for this specific purpose. Any necessary forecasted
upgrades to the CAD system will be budgeted- to maintain the
system. Police and City Government officials are committed to
obtaining and maintaining a CAD system tha-t is -Year 2000 Com-
pliant.
Sermon f — You mist return this page as part of your application
15
SECTION II
Redeployment Summary
SECTION 11— PART A rren # 1 o f 1
Cost Effediveness Worksheet
Please type all responses. Please leave no lines blank. If lines are left blank, the application will be
considered incomplete and may not be reviewed or funded.
Agency/Grant Information
JUBISOloan LEM NAME
City of National City
CITY STATE
National City, California
CUIRECTNAYE
Sergeant Michael J. King
TYPE OF BEQUEST
CONTACT PHONE
(619) 336-4423
r] TECHNOLOGY/EQUIPMENT OR ❑ CIVILIANS
OBI #
CA03709
BBIEE OESCBIPTION OF HEOUESIEO ITEM. STSTEB UN 6BOUP OF LIU EIEMS REFEREE TO IN UNE H HEM
Computer Aided Dispatching (CAD) hardware and softwa'-e
Cast Effectiveness Calculations
LINE 1 - ENTRY-LEVEL SALARY OF SWORN POLICE OFFICER (as of Jan. 1, 1958)
s 38,045.02
LINE 2 - ENTRY-LEVEL FRINGE BENEFITS OF SWORN POLICE OFFICER (as of Jan. 1. 1995) S 17 , 905 .38
LINE 3 - ADO LINES 1 AND 2 S 55,950.40
LINE 4-MULTIPLYLINE 3BY.75 S 41,962.80
LINE 5 - ENTER FIGURE ON LINE 4 OR 325.000.'WHICHEVER IS LESS S 25,000.00
LINE G - TOTAL COST OF ITEM. SYSTEM OR GROUP OF LIKE ITEMS 5 25 0 , 000 (1CC%)
LINE 7 - FEDERAL AMOUNT 9EQUE IE3 __. _a _ _,-, :Sr ^e ti S 18 7 , 500 r
LINE 3-OIVICELINE 7BYLINE 5 S .5
.r%
Agency Name:
National
City Police Department
Ufli#: CA03709
SECTION II - PARTS
Demonstration of lime Savings
Descibe how this item, system or group of like items will resu
use the space provided below. For large jurisdictions or
attach additional sheet. Sample redeployment summaries can
of this section. The actual redeployment that you calculate in
COPS Office assumes that you will achieve as a result of this
Information you need to include:
ITEM# lofi
uIt in officer time savings.
complex project, please
be found in the be�T Wing
this section is what the
grant.
• Number of hours saved per shift per officer
• The number of shifts these officers will actually work in a 1-year period
• How many officers will realize this savings
• How the time saved will be used (on what community policing activities)
If the actual redeployment that is calculated in this section is substantially greater
than the required amount of redeployment you must achieve for this item (line 3 of
the CEW), please indicate below that your agency understands that it will be expected
to attain this higher level of redeployment if funded for this item.
(refer to the attached narrative)
23
Section II. Part S — You must return this page as part of your applicztion
SECTION II, PART B
The National City Police Department Patrol Division consists of 35
patrol officers and 6 patrol sergeants. Currently 3 Crime Scene
Specialist (CSS) are assigned, cur allocation is for six CSS
personnel. The CSS (non -sworn) assists the patrol officers by
helping at crime scenes and taking routine crime reports. The
department is in the process of hiring CSS employees.
Patrol Officers and CSS work a 4/10 plan (four day, ten-hour day
work week) . There are six patrol squads with the amount of officers
in each squad ranging from 5 to 6 officers. There are two squads
for each of the three shifts, day shift, swing shift and graveyard
shift. The patrol officers are assigned within their squads to one
of four beats. The busier beats have more than one officer
assigned, if possible. The three shifts provide 24 hour coverage,
seven days a week. This results in overlap days and staggered
shifts for maximum deployment of officers to the busiest time
periods.
Each squad spends the first half hour of each shift at "shift
meeting" where pass down information is conveyed to the officers
regardi nc occurrences on previous shifts and plans are made for the
upcoming shift. Each officer has a 1/2 hour lunch break and two 15
minute breaks dunc the shift. These break periods come
officers are free from priority calls for service.
A log- ^c"'_ormance and time study comp_eoed in ^_e May19.
showed -hat a _ endow 3 report_ a d=__ and
Page 2 (Section I_, Part B)
average time scent typing each report was 1.25 i-:c a
smaller department with only ten allocated de="-'v=-cs_:-e_^_s in
the Investigations Division, the patrol officer _� =x-=('-_= to =-
more than just a cursory investigation when completing a crime
report. Priority calls for service permitting, t__
collects all evidence, does witness checks, and takes a
statements from available witnesses. Since the
expected to be thorough, the average crime report
ty_
are
g time is
longer than the time spent by officers at larger police departments
with larger investigation divisions and support staff.
In early 1998, all the patrol officers began typind their reports
using lap top computers initiating the department's Automated Field
Reporting System (AFRS) . The lap top computers were financed by
California State Supplemental Law Enforcement Services and
Local Law Enforcement Block Grant (LLEBG) funds. Last year the
department was given a COPSMCRE 96 grant award for I
radio/modems. Once the modems are installed in all patrol and CSS
vehicles they will link the lap top computers to communications to
form a mobil data communications system (MDCS). Section II,
D,
details the reasons why a Year 2000 compliant Comtc.ter Aided
Dispatch___ (CAD) system is necessary for w_ ---
modems and lap top computers.
Due tc the modern_ CAD system
the ability t_
suc -- - - `ie= and to developa patrol p a.` -' _=-_-_
minutes can saved by each pa____ c___ce_ duri c _�--
the certo_ma__ce and time study. will provide st= ___
Pace 3 (Section II, Part B)
allowing for a redistribution of officers based on crime data.
Beats will be re -drawn and sub -divided based on the criminal
activity. Officers will be redeployed to patrol, conduct self
initiated activity, and do their reports in the areas where calls
for service are most likely to occur. By having the knowledge in
advance where units are likely to be deployed the "drive time"
currently spent traveling to and from these areas will be saved.
The CAD system will also save time for officers responding to radio
calls when required to cover officers on other beats. The system
has a function that tracks patrol vehicles and allows the
dispatcher to assign the closest units to respond to calls. Based
on conversations with representatives of law enforcement agencies
with installed CAD systems and an analysis of our department's
response times,
is estimated officers will
save at last an
"drive e" Officers receive an
additicr_al 30 minutes a shift in __v time". -
average of 8.6 radio calls a shift (55,093 radio calls in 1997
divided by --35 officers x 182.4-- [182.4 equals 1824 hours divided
by 10 hour shift]). Sometimes officers waste as much as 15 minutes
driving to and from radio calls in heavy traffic because the
dispatcher was not aware of a closer unit. Officers are
discouraged from "self dispatching", meaning advising the
disp t�her they are closer and taking the call. Self ,._spat..__-t-g
can cause confusion and congestion of va :r = "air" time; not so
much when activity is slow, but -t _.c.__ C,- havoc for
busy, hectic time frames.
Page 4 (Section II, Part 2)
The department's plan is to install cellular radio/modems into each
of our 28 patrol vehicles and 2 CSS vans, the associated hardware
and software of the complete package will be installed
communications center. Why the current communication system is
inadequate is discussed in Section II, Part D. Once a Year 2000
compliant CAD system is in place the cellular/radio modems can be
installed in the vehicles and officers can then use the lac too
computers in association with•the modems.
The officers and CSS could do all record checks relating not only
to their crime report investication_s, but also all self
activity needing any foilu of record check can be completed from the
patrol vehicle. Currently communication personnel provide most of
the field record checks for the patrol officers and CSS.
The cellular radio/modems combined with the new C'-`I) system will
save the patrol officers 72 minutes each shift in conducting
checks in the field. The 72 minute daily time saving
each
officer and CSS is derived from the time study showing the average
of 8 field record check inquiries a shift by patrol o===^erg and
CSS to the dispatchers. Field inquires generated frcm self
initiated activity and from inquires made during calls for service,
such as
checks on persons responsible for a family
disturbance vehicle registration inquires at a trl--= - -- -=nt
With each field record check i:_cu__y came an average cf 9 miner„_
cf wait time for a response to the _rv. This time
_h_ resUcr_se _s caused by t=_e
.cited number
Pace 5 (Section II, Part B)
at any given period and the many time consuming functions the
dispatchers perform.
Other than busiest hours when three dispatchers are assigned, two
dispatchers work in the communications center. Even with three
dispatchers on duty they are so busy answering 911 and non -
emergency calls for service, along with attending to several
administrative duties, that field inquiries have to be put on hold.
Sometimes it is so hectic in the communications center that
officers, if it is possible to do so, drive to the station to do an
inquiry. With the MDC system that has the Year 2000 compliant CAD
system in place there will be no need for the patrol officers to
interface with the dispatchers relating to any field or general
record check inquiries. The dispatchers then will have more time to
concentrate on the incoming calls for service and officer safety
issues.
By using the lap top computers with cellular radio/modems installed
in each patrol vehicle in conjunction with the Year 2000 compliant
CAD system a minimum of 132 minutes a shift will be saved by each
patrol officer (72 minutes field inquiry wait time, 30 minutes
drive time for calls for service, and 30 minute drive time for off
., at _ad_o calls). This equates to 14,044.8 hours total savings a
veer. Jsi g the COPS standard 182a hour_ per year, the "ul_ ime
Ec i.a_ent (FTE) equates to 7.7. Cur patrol officers work a 4/10
ti
thus, cur officers work 182.4 shifts per year (based o^ t: e
CO_ S standard of 1824 hours worked in a year The time savino for
Page 6 (Section II, Part B)
each officer each shift is 132 minutes. Since there are 35 patrol
officers, the equation is 182.4 x 132 x 35 divided by 60 seconds =
14,044.8 hours saved. 14,844.8 divided by 1824 = 7.7 FTE.
Agencl4ame: National City Police Department
ORI #: CA0 3 7 0 9
SECTION 11- PART C ITEM # l o 1 1
Community Policing Activities Summary
Community Policing Activities
OFFICER ACTIVRIES /n Part d you demansnamd ma time savings that yuu erpec m ashlar duaugh dra purchase of this ,2177 ar ciallan. Please imitate
ern of ire ialariag acavides your officers will engage in as a resod of iris am: saws
LOOKING AT REPEAT CALLS FOR SERVICE TO IDENTIFY 72 ATTENDING COMMUNITY MEETINGS
PROBLEMS OR HOT SPOTS
T1 BIKE / FOOT PATROL
WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTIFY
AND PRIORITIZE CRIME PROBLEMS HELPING CODROL'JATE NEIGHBORHOOD WATCH GROUPS
CONDUCTING CITIZEN SURVEYS E WORKING WITH BUSINESSES TO ADDRESS CRIME PROBLEMS
ADDRESSING CONDITIONS THAT LEAD TO CRIME ra TRAINING OFnucc;, / CITIZENS N COMMUNITY FCLICING
ASSESSING THE IMPACT OF' COMMUNITY POLICING
N LE/ELS OF GRIME AND TEAR
E WORKING WITH LOCAL GOVERNMENTAL / COMMUNITY
AGENCIES TO ADDRESS GRIME AND DISORDER PROBLEMS
CONDUCTING CRIME PRE/EJTICN'NORKSHOPS / DISSEMI-
NA6NGINFORMATION ON WAYS OF PREVENTING CRIME
TRAT:IC n NG. 4 D -O �.M _ME.
E:JGnGiNG'�.iJ i,..._;:� ?Initi�Jl,t: RE..TE� L ��+�P��_',t-
ING COMMUNITY -O:'JG
OTRER ACTIVMES Elderly desert: any adrer community paliang artistes your grants will engage in as a result al the arm savings fir iris ,zm Pleas:
to as derailed as;ossitle in ma space prided using additional pages itne=ary.
(refer to the attached narrative)
Section H. Part C — You must ratan this page as part of your 3ppiicrtion
27
SECTION II, PART C
The National City Police Department began develocinc a Community
Policing Plan in 1991. Research was accomplished by v-
agencies who had Community Policing programs in lace. Twenty
meetings
were held with various groups in the city
Neighborhood Watch groups, business organizations, coups,
social service organizations, and city commissions. Sy mid 1992 the
Community Policing Plan was implemented.
The basic concepts of the Community Policing Plan have been refined
and have continued to be the foundation of cur ^resent workings
with the community. National City now has 56 Neighbor hood Watch
Groups and a Neighborhood Watch Council consisting of the �= ck
Captains from each watch group, a Senior Volunteer Patrol (57.
that was activated in October 1997 (after an extensive
and training process) , a business watch n, and a
Neighborhood Policing Team (NPT).
The department interfaces with all the local service organ_izatio ns,
all of whom donate funds and personal assistance to the department
and department sponsored activities. The Chamber of Commerce
obtained all of the donated funds for the recently activated Se_
Volunteer Patrol. The Kiwanis, the Scottish Rite, and the Nat_ __a_
City Chamber ce sponsor annual Officer
ceremonies. "any of the groups recently donated funds
w ed by the National City Trans__
ti
NP? .
Pace 2 (Sec_on. II, Part C)
NCPD has a sergeant assigned to supervise the Community Services
Unit. The sergeant is in charge of the Neighborhood Watch Program
and is a member of the Neighborhood Watch Council. The sergeant
gives a formal presentation on the first meeting of each new
Neighborhood Watch Group to get the members acclimated to police
procedures
and how to assist
The sergeant gives
a second
each other and the police department.
presentation at the third meeting of
each watch group that concentrates on home and private security.
The sergeant is always available to each group in order to assist
or obtain any help for the group that is necessary to keep the
neighborhood secure. One of the amenities provided by the police
department to any resident is a free dusk to dawn light. The Dusk
to Dawn Light Program is one of many services that has helped to
reduce crime and provide added security to the community.
The Community Services Sergeant is a member of several community
grouts, committees, and collaboratives, such as the Chamber of
Commerce's Crime Prevention Committee and the National City
Collaborative, in order to keep abreast of the needs and concerns
of the community.
T__n_ the past six months the National City Collaborative initiated a
Critical Hours Program that provides after school ac*'v-i-for
_:cal 'ie_n__es and a Community Assessment Team (CAT) , consisting
o= cou" - ^r vided to help juveniles and
with various _ob_ems they may encounter. Soth ogra T.S are =unded
ant awards from the County
_ _e C ...mu___
Page 3 (Section II, Part C'
Services Sergeant assisted the collaborative in the pla^nin
and in the writing of the grant proposals for both programs.
The sergeant coordinates with the Housing Commission to share
information and to provide tenant screening. Many of the
-ems
that concern citizens in tP community can be solved with :he
proper interface with the Housing Commission, property owners and
apartment complex managers.
The Community Services Unit also includes two School
Officers, a DARE/JOG School Liaison Officer, and a School
Officer (DARE qualified) who is provided by a state Gran_ award,
"Suppression_ of Drug Abuse in Schools". These officers are assi
to the 13 elementary and secondary schools in National Cit_. ____
officers not only provide security at the schools but also teat__
DARE, JOG, and crime prevention classes and
functions,
such as football cams and dances. The c==
tours of the police department to not only school groups but to anv
group in the city who requests a tour.
Four contract civilian counselors and a San Diego County Probation
Officer provide services to juveniles. Twc counselors are __
CAT grog am and one works the Duvenile Diversion Pr am. ._
probation
provided by a contract
San
Department . _ _e contract for the ati -_
was-_.-ti=t=d tc continue the work cf the
17.
nt Juvenile 0--`--"e.^' program
Pace 4 (Section II, Part C)
30, 1997. The fourth counselor is made available through the
"Suppression of Drug Abuse in Schools" grant award. This counselor
works with the school liaison officer in this program and
collaborates with the other counselors in providing services the
youth and their families.
These counselors are also volunteer members of Family Resource
Center, which'is a collaborative of many groups with a mission to -
assist families in the community. All four of the counselors are
contracted from the same non-profit organization (South Bay
Community Services) which makes their collaborative efforts much
The Family Resource Center also came to fruition due to a
grant award riven in 1996, to the National City Collaborative.
The Ne_cbbor hod Policing Team (NPT) started in November 1997, from
funds provided through the Universal Hiring Program. The team
consists of a sergeant (funded by the city's general fund) and
seven police officers. NPT is another direct link to the community
and is primarily a uniformed assignment with the members committed
to the notion of long term, permanent solutions to community
problems. Team members focus on identifying and "treating" the
cause, not the symptoms of problems encountered. NPT has been
suc-===- .' thus far in eliminating prostitution and all of the
associated croblems, in training apartment complex landlords ...--d
manages to _id their complexes of criminal ele.ments, and _--
ti
to ceoi cans members in the west end of the cityfor issuance ci
court orders to cu-_a__ their ability to regal
(Section -_, Part C;
NPT will also place emphasis on cuali ty of life crimes examples
beinc: public drinking/drunkenness, littering, graffiti, gambling,
ABC violations, zoninc violations, abandoned vehicles,
e-_. The
unit is not, however, prohibited from working any type of problem
which poses a detriment to the community on a large scale basis.
Part of the success of the team will be based upon the fact
officers will not be incumbered by the typical responsibil
regular patrol officers. NPT officers will begin a project (either
self initiated or a reaction from a concern of the community) and
stay with the project until completion. NPT officers will actively
solicit community involvement in the problem solving
Many of the tactics will be non-traditional, innovative apprcacnes
to community problems.
The overall goal is two fold: eventually calls for service -.will
decrease, allowing more time for patrol officers to respcnd to
calls for service on priority incidents and also allowing patrol
officers more time for community service projects, secondly, crime
will be reduced and citizen's perception of their vulnerability to
crime will be reduced when they become empowered to solve man_, of
their own community problems.
The National City Transit donated a 198 _.ill sized, 70 =_ t
ton, transit bus to the Police Department. Membems of the • PT __a : _
ti
volunteered much of their off duty ti'^e in 011L=_Lti "C the C .. -: _-
$25, 000 . 00 has been donated by various community aro Ps
Page 5 (Section II, Part C)
business organizations for the necessary equipment and the
furnishing of the bus so it can be used by the NPT and the Police
Department as a command vehicle.
The National City Police Officers Association (POA) is the
bargaining agent for the law enforcement officers employed by the
National City Police Department. The POA has always eagerly
endorsed the concept of community policing and has, from the start,
agreed to actively support the program.
The Department's Crime Analysis Unit (CAU) is a critical partner in
community policing. The unit is within the Investigations Division.
It supports criminal investigations, improved deployment cf sworn
officers, strategic crime prevention and establishment and
evaluation of community policing programs. The unit is a vital link
for community policing because it creates customized reports
for
use at neighborhood meetings, business seminars or community
gatherings focused on crime -specific events. Since information from
all field interviews and crime reports is entered into a database,
CAU can produce reports based on individuals, vehicles, crime type,
day/hour of occurrence, suspect -offence correlations, and other
factors. Information is aeo-coded and mapped. CAU currently assists
all officers in their community policing endeavors.
Even with National City' s leading crime rate in San Diego County,
ti
the enormous amount of calls for service,
n C are
requir=_d ___ves_icate Acton �- =ts. T:_ese
race 7 (Section II, Part C)
requests are from concerned citizens who ha -re a problem in
neighborhood that is criminal in nature. Officers are also
encouraged by their supervisors to generate self -initiated Problem
Orientated Policing (POP) projects. In 1997 patrol
completed 221 Action Requests/POP projects. In order to understand
the magnitude of many of the investigations relating to action
requests and PCP's refer to the five copies of supervisor's
commendations and officer's award citations' (attachment A). -
Patrol officers receive 72 hours of training in community
orientated policing. The training is in the form of California
Police Officer Standards and Training (POST) c=rt4=i=d video
courses and in-house training by supervisors at shift meetings.
Officers are trained that they are not judged "strictly by =--_
numbers", but by the level of their involvement in the co--m.un=tv
with regard to the work they are doing; whether the involvement is
generated by an action request, their own PCP project or in their
general patrol duties.
With the time saving generated by the lap -top computers and
cellular radio/modems used in conjunction with a Year 2 91
compliant CAD system, officers will be afforded the time to cc
beyond the outstanding work they have already accomplished(while
still having be available for calls for service) - With
time being available, the officers will be c=ven a period each week
as a "black time" when the officer will be _noerrrl: 'v--
calls far service or other beat res: cnsib
aah
Face 8 (Section II, Part C)
concentrate on either self
assignments that
community groups
Volunteer Patrol,
generated POP projects or other
have evolved through his/her interaction with
such as the Neighborhood Watch Groups, Senior
or Business Watch Groups. Depending on the time
of the day or night the
coordinated to
group meetings.
officer works, the block of time can be
coincide with the time of the various community
Most groups/committees meet in the evening, but the
business groups usually meet in the morning hours. Having patrol
officers and CSS at these community meetings can provide a broader
access to the police department that will be a positive step
forward.
In summary, the time savings from the use of the CAD system in
conjunction with cellular radio/modems and lap top computers will
afford patrol officers to engage in the following community
policing activities:
1. FOOT PATROL:
About 7,500 of National City's 15,000 dwelling units are
apartments, condominiums or other forms of multiple dwelling
units where vehicular access is difficult if not impossible.
With more time to walk through the many sprawling complexes,
patrol officers can upgrade the quality of life of the
tenants of these high crime areas.
2.
BIKE PATROL:
mh
ti
police department has six bicycles for police use. Only
dPike patrols are conducted and are staffed only
Page 9 (Section II, Part C)
volunteer reserve police officers. Bike Patrols, like foot
patrols, give better passage to inaccessible areas and
provide more police exposure.
3. CONTACT WITH CITIZENS AND BUSINESSES:
Patrol officers will incorporate door to door contact with
citizens, business managers, landlords, apartment complex
managers, and Neighborhood Watch groups as part of their foot
and bike patrols.
4. CRIME PREVENTION EDUCATION:
Patrol officers and CSS will provide instruction to community
leaders, Neighborhood Watch, and Business Watch groups on
crime prevention techniques.
5. COMMUNICATION WITH CITIZENS:
Business cards and call back numbers to citizens to maintain
contact will be utilized by parr -rs and
CSS.
When
available cellular phones and pacers will be used.
6. COMMUNITY PROBLEM SOLVING:
Patrol officers and CSS will work closely with landlords,
apartment complex managers, tenants, security firms,
homeowners, business owners, civic leaders as well as
organized Neighborhood Watch, Business Watch and Civic groups
to identify and solve problems.
7. COORDINATION WITH OTHER MEMBERS OF THE POLICE DEPARTMENT:
The Community Services ' members,n_c the juvenile
�.~__ _ _nc � ud'
probation officer, juvenile counse_- cc st aff, School. Liaiso
OffOcers, and the 7'.7:;jCG O� _ , will he a resource to
ccmoat Community crime _^,^._ems. C can cin wont areas C=
Pao.=_ 10 (q.. ."on II, Part C)
concern through crime analysis.
2. WORKING TOGETHER WITH OTHER PUBLIC AGENCIES:
Coordination with and obtaining assistance from federal,
state and local agencies will be a cornerstone in problem
solutions. Agencies such as the Department of Consumer
Affairs and the Department of Labor, Wage, and Hour Division
can assist and so can local agencies such as the Housing
Commission and the Building and Safety Department.
The National City Police Department patrol sergeants and patrol
officers have a proven history of making the time to competently
complete the numerous Action Requests and their self initiated POP
projects. With the funding for this proposal the patrol officers
will have more time to serve the community and in turn can help
start a downward trend in the overall crime rate in National City.
ATTACHMENT A
(Section II, Part C)
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pace 2
cn July 27, 1995. She conducted photo line ups with witnesses at
the shoe store and donut shop with negative results.
On November 23,1995, I was informed San Diego officers arrested
Wilson in San Diego as he was driving in a pick up truck with the
female and her son. Had it not been for Officer E1ic's skillful,
persistent follow-up and her sharing of the information about
Wilson, his girlfriend, her son, and the pickup truck San Diego
officers would nct have been able to find Wilson and arrest him
this week.
Officer Elig's follow-up investigation was self initiated and very
time consuming. She did the work while still maintaining her beat
responsibilities during busy swing shift hours. Officer Elig should
be highly commended for her steadfast dedication in her efforts to
stop Wilson's robbery spree.
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AgeneyName: National City Police Der;artment
OAI#: CA_03709
SECTION II-PARTI]
Current and Future Technology Strategy
Please describe in detail below and on additional pieces of paper, if needed:
Irk x 1 o = 1
1) How is your agency currently using technology applications to improve
individual and overall department efficiency and to make department
operations (patrol, research and planning, booking, etc.) more effective?
2) If funded, how would this COPS MORE '98 award improve/enhance your
department's current operations and specific technology applications?
3) How do the requested resources fit in with your agency's long-range tech-
nology strategy? How will the future use of this technology be maintained
and integrated with other technology applications or upgrades to improve
your information and technology infrastructure?
4) How will the requested resources improve your agency's ability to do any
of the following activities? Please expiain each in detail.
• Collect and analyze incident -based data
• Identify repeat crime victims and/or repeat problem locations
• Offer patrol officers direct access to incident -based crime data in patrol
cars
• Link calls for service databases/CAD with other databases such as those
on arrests, incidents, field interviews, etc.
5) Are there other ways the requested resources will specifically advance com-
munity policing in your agency?
Section II. Part 0 — You must return this rage as ;.art at your application
SECTION II, PART D
In early 1998, the department's patrol officers began using lap top
computers. The lap tops are the basis for the department's
Automated Field Reporting System (AFRS). Prior to the use of the
lap tcp computers officers typed their reports using computer
terminals at the station and submitted paper copies to be approved.
Currently all patrol officers complete their reports in the field
and return to the station to submit the reports by plugging into a
docking station that forwards the report electronically to a
terminal located in the watch commander's officer. The supervisors
approve the reports and send them el.,, -*conically to a terminal in
the records division. There the reports are printed for submission
to the detective division, the District Attorney's Office, and for
filing
The plan for the future is to integrate a Records Management System
(RMS) with the goal cf a paperless system through the department's
records division to the District Attorney's Office. Before the RMS
can become a reality there is a need to upgrade the current
communication center's Computer Aided Records System (CARS). This
system was developed in house in 1990, to manage calls for service.
In 1997, 55,093 calls for service were processed using CARS. CARS
is also used by the department
records management functions.
Incidents that require reports are captured in the Record incident
Log (RTL), and are subsequently updated by the records division.
The CARS system is used primarily tg document _nci dents . The system
Page 2 (Section II, Part D)
does not have most of the capabilities needed to manage
calls for service, as provided by a modern CAf system. CARS does
not have the ability to send dispatch information (incident call
type, location, reporting party, etc.) el=r-rYrnically to mobile
data services. Immediate alerting of priority calls does not occur.
CARS has stability issues, and locks up on simultaneous access of
an "active" incident record. It does not automatically capture
caller information from the 9-1-1 telephone system. CARS does not
give officers the ability to directly access and cuery information
from law enforcement databases that
county, state, and federal levels.
involvement of the communications
stressful conditions for dispatchers
are maintained locally and at
Access to databases requires
center, potentially creating
and delays for officers. CARS
and its network infrastructure are also not Year 2000 complian
The CARS system needs to be replaced with a modern CPS system. The
department was awarded a COPSMORE 96 grant award for 50
radio/cellular modems. The plan is to install the modems in all the
patrol and CSS vehicles. The use of the modems in conjunction with
the lap top computers can create a mobil data communications system
(MDCS). However, since the CARS system is not Year 2000 compliant,
it would be futile to use the CARS system as the basis for the
debartment's future plans. With the modern CAT system interfaced
with the radio/cellular modem/'_an toc compute_ system reports could
be submitted from the field via the modems.
ti
In Ma; 1_93, The Warner Group, management Cons - from Woodland
Pace 3 (Section II, Part D)
Hills, California, completed a needs assessment for the police
department. The Warner Group recommended the installation of a
modern CAD system that provides the following capabilities:
- integration of CAD and mobile
data systems,
- integrate AFR and mobile data computing, to enable
and submission of reports from the field,
- reduce voice communications for routine tasks (warrant
checks, license plate inquiries, etc.)
- be completely paperless,
- provide easy access to historical information on calls for
service,
- enhance officer activity reporting capabilities, to assist
evaluating officer performance,
- increase ability to manage officer deployment through crime
and trend information,
- improve awareness of officer disposition and location,
- faster delivery of information to officers,
- increase availability and visibility of officers in the
field.
Modern CAD systems are very flexible. The proposed CAD system would
have "intelligent" decision support capabilities, meaning it could
track calls for service, can help assign patrol units, and can
maintain a patrol plan. C_:',D would be able to sort out which calls
need
completion
- d _ es"onse and which do not, as well as provide hig_'_ spee�
interaction wit."hoc files" warrants, prior
domestic
ti
disturbances, incidents with f_rea_ms) and can alert dispatchers to
del -
responses that may sib,__ a tie-oatr _ unit in trouble.
Pace 4 (Section _1, Part D)
CAD would reduce the misclassification of 9-1-1 calls that diverts
resources to incidents that do not require mobilization of all
personnel in an area. The system would have computer prompts could
help call takers obtain information from 9-1-1 callers facilitatinc
the interpretation of the callers needs without be_na d'=---^1-d
with typing into a terminal and listening to the caller at the same
time. Additionally the proposed CAD system would incc_tiorate
neighborhood priorities into call management and dispatch schemes.
Priorities would be tailored to meet neighborhood needs as
articulated by crime prevention groups, patrol officers, calls for
police assistance, and other sources of information. The or000sed
CAD system would alert call takers of the fact that gangs on a
certa_. corner are a major priority and should
receive
hich
priority. If priorities change operators could =__ 'y change tne
priority classification.
The proposed CAD system Would be able to alert call takers to the
availability of officers. The system has the ability to indicate
the availability of patrol officers in the next week and also the
availability of non -emergency officers within a few hours:
Disrat chers would be informed of changes of prio == derived from
police '--=l7 aence. For example, cn a call from a household with
a r_; _-
domestic violence incidents could be give__ aiTgb
the current recuest appeared .-tin_. The s' tem
would Penerate information on the locations of
service
management information necessary more iccused
Problem solvinc.
Pace _ (Section II, Part D)
CAD and come uterized record management can provide address -level
data and reference it to standard geographical data bases. For
example, as of 1990 the Census Bureau has updated geographical data
bases for almost every city and town in the United States. These
data bases contain identifiers for each census track, block, street
intersection, and street address within cities and towns. Programs
can draw on this data to evaluate the current distribution of
police resources and to project future needs. The department's
Crime Analysis Unit (CAU) personnel, using computerized maps, would
be able to redraw police districts or beats to facilitate community
based problem solving or serve other purposes. Once the boundaries
have been redrawn, allocation models would be able to re -estimate
resource needs and more efficiently deploy patrol officers.
Fundinc for the CAD system would allow the current stand alone lap
ton computers to interface through the technolcgv of Cellular
Digital Packet Data (CDPD) used by the radio/cellular modems,
allowing for automatic transmittal of data from the patrol vehicles
direr'- y to the CAD system.
The funding requested is for the CAD system hardware and software
listed in the Budget Detail Worksheet in Section IJ. The vendor
services includ_nc man-ce^en
hardware/so:T ware installation,
systems
---- - - on_
con ^n, and training will be funded by L.._,Eli funds With
oss___e suctlements from SLESF funds.
Page 6 (Section II, Part D)
Without the modern CAD system the future goals of the department
can not be realized. Since the current CARS system is not Year 2000
compliant, the radio/cellular modems can not be used er= ~;-rely
into the year 2000 interfaced with CARS and bringing the RMS system
on line would net be possible with CARS remaining in place. The
much more cost effective RMS/CAD/CDPD/Laptop paperless system is
the state of the art technology that is required to attain the
goals of the department that include re -deployment of patrol
officers into community policing activities.
SECTION III
Cost Effectiveness Worksheet Summary
SECTION III
COPS MORE '98
Cast Effectiveness Worksheet Summary
When you have completed the Cost Effectiveness Worksheet(s) (CEW) for each item
or group of like items that you are requesting, transfer the total project cost, Federal
share and local share from each Cost Effectiveness Worksheet, sum them and list these
amounts as the COPS MORE '98 application totals. If you are requesting a waiver, you
must still complete the Local Share section.
Please make extra copies of this form if necessary.
TOTAL PROJECT COST
(Une 6 of CEif9
FEDERAL SHARE LOCAL SHARE
(line 7 of C£ti9
COST EFFECTIVENESS WORKSHEET #1
S 250,000 S187,500(75,:; 2,500 25 21')
5T EFFECTIVENESS WORKSHEET i #2
S S °)
COST EFFECTIVENESS WORKSHEET #3
COST EFFECTIVENESS WORKSHEET
COST EFFECTIVENESS WORKSHEET T5 S S
COST EFFECTIVENESS WORKSHEET
COST EFFECTIVENESS WORKSHEET T7
S ( S )
COST EFFECTIVENESS WORKSHEET #8 S S ( S ( ^)
COST EFFECTIVENESS WORKSHEET #9 S
MORE '98 APPLICATION TOTALS
S250,000
S187,500(7 x2,500'25
May in exceec 7 ;^
Aus:.'e at /aa
rora :rj,a ::cr:
Section III — You must return this page as part of your appiicmon
1,111.1.11.1-1351,
31
SECTION IV
Budget Detail Worksheet
AgenCyName: National City Police Department
OM* CA03709
SECTION N
Budget Detail Worksheet
A Personnel
List each position by title and name of employee, if available. Show the annilal salary rate and the percentage
of time to be devoted to the project. Compensation paid for employees engaged in grant activities must
be consistent with that paid for similar work within the applicant organization.
Name/Position
Computation Cost
N/A
Total: S
B. Fringe Benefits
Fringe benefits should be based on known actual costs or an established formula. Fringe benefits are for
the personnel listed in budget category (A) and only for the percentage of time devoted to the project.
Uniforms, equipment and vehicles are unallowable costs under this grant program. Please list FICA and
Workers Compensation, if applicable.
Name/Position
Computation Cost
Annual Fringe Benefits
*FICA/Social Security S
Health Insurance S
Life Insurance S
Vacation S
Sick Leave S
Retirement S
*Worker'_ CJo S
*Cnemola =enr ems. S
Other S
N/A
ti
Total: S
Section IV - You must return this page as part at your application
35 v
Agen y Name: National City Police Department
UAI#: CA03709
C. Travel ,
Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory
group meetings). Show the basis of computation (e.g., six people to 3-day training at SX airfare, SX lodging,
SX subsistence). In training projects, travel and meals for trainees should be listed separately. Show the
number of trainees and the unit costs involved. Identify the location of travel, if known.
Purpose of Travel Location Item
Computation Cost
N/A
Total: S
D. Equipment
List nonexpendable items that are to be purchased. Nonexpendable equipment is tangible property having a
useful life of more than two years and an acquisition cost of 53,000 or more per unit. Expendable items
should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze
the cost benefits of purchasing versus leasing equipment, especially for high -cost items and those subject
to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category.
Explain how the equipment is necessary for the success of the project. Attach a narrative describing the
procurement method to be used.
Item
Computation Cost
1.
CAD (Computor Aided Dispatch) System:
Hardware:
Software:
-Dual Pentium 333 Se
256k RAM, 24 GB Dis
-3 Pentium 266 Works
Disk, Dual 19" moni
(includes interfaces
E911, Police RMS, F
Paging, TDD/PTT)
rvers with Disk Array,
k.
tations, 64MB RAM, 4 GB
tors.
for Message Switch,
ire RMS, Alphnumeric
ti
S100,000
S150,000
Total: 5 250 . 000
36
Section IV — You must return this page as part of your application
hem Nalne: National City Police Department
OAI#: CAU3/09
E Supplies
List items by type (office supplies; postage; training materials; copying paper; and expendable equipment
items costing less than $5,000, such as books, hand-held tape recorders) and show the basis for computation.
Generally, supplies include any materials that are expendable or consumed during the course of the project.
Supply Items
Computation Cost
N/A
Total: S
ti
Sedan IV — You must return this page as part of your application
37
ApencyNaine: National City Police Department
OAI#: �a03709
F. Consultants/Contract
Consultant Fees: For each consultant enter the name (if known) service to be provided, hourly or daily fee
(8-hour day), and estimated time on the project. Consultant fees in excess of $250 per day require
additional written justification.
Name of Consultant
Service Provided Computation Cost
N/A
Subtotal: $
Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition
to their fees (e.g., travel, meals, lodging).
Item Location Computation Cost
N/A
Subtotal: $
Contracts: Provide a description of the product or service to be procured by contract and an estimate of
the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate
justification must be provided for sole -source contracts in excess of $100,000.
Item Cost
N/A
ti
Subtotal: $
Total: $
38
Section IV — You must return this page as part of your application
Age/waffle: National City Police Department
Ofllx CA03709
G. Other Casts
List items (e.g., rent, production, telephone, janitorial or security services, investigative or confidential
funds) by major type and the basis of the computation. For example, provide the square footage and the
cost per square foot for rent, or provide a monthly rental cost and how many months to rent.
Description
Computation Cost
N/A
Total: S
ti
Section IV — You must return this page as part of your application
39
Agenci Name: National City Police Department
OAI#: CA03709
Budget &Im wary
When you have completed the budget worksheet, transfer the totals for each category to the spaces
below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds
requested.
Budget Category Amount
A. Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Consultants/Contracts
G. Other
Total Direct Costs
Total Project Costs
Federal Request $18 7.5 0 0 - (- 75 %)
Non -Federal Amount
$ 62,500 ( 25 0/0)
$
$
$ 187,500
S
$
$
S 187,5nn
$ 187,500
ti
40
Section IV — You must return this page as part of your application
SECTION V ?
Assurances
Certifications
Disclosure of Lobbying Activities
U.S. Department of Justice
Office of Community Oriented Policing Services
Assurances
Several provisions of Federal law and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to
secure your assurance that you (the applicant) will comply with these provisions. If you would like further information about any of
the matters on which we seek your assurance, please contact us.
By your authorized representative's signature, you assure us and certify to us that you will comply with all legal and administrative require-
ments that govern the applicant for acceptance and use of Federal grant funds. In partiellar you assure us that:
1. You have been legally and offiriaily authorized by the appropriate
governing body (for example, mayor or city coundi) to apply for this
grant and that the persons signing the application and these assur-
ances on your behalf are authorized to do so and to act on your
behalf with respect to any issues that may arise during processing of
this application
2. You will comply with the provisions of Federal law which limit
certain political activities of your employees whose principal em-
ployment is in connection with an activity financed in whole or in
part with this grant These restrictions are set forth in 3 U.S.C. § 1501,
et seq.
3. You will comply with the minimum wage and maximum lours
provisions of the Federal Fair Labor Standards Act, if they apply to
you
4. You will establish safeguards, if you have not done so aireadv, to
prohibit employees from using their positions for a purpose Mat is,
or gives the appearance of being, motivated by a desire for private
gain for themselves or others, particularly those with whom they
have family, business or other ties.
5. You will give the Department of Justice or the Comptroller General
aces to and the right to examine records and documents related to
the grant.
6. You will comply with all requirements imposed by the Depart-
ment of Justice as a condition or administrative requirement of the
grant with the program guidelines; with the requirements of Oita
Circulars A$ (governing cost calculations) and A-128 or A-133 (gov-
erning audits); with the applicable provisions of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended; with 28 C"R Part
66 (Uniform Admistrative Recuirernens); with the provisions of
the curt edition of the appropriate COPS grant owner's manual;
and with ail other applicable laws, orders, regulations or cr uiars.
7. You will, to the extent practicable and consistent with applicable
law, seek, reeuit and hire qualified member of rar; it and ethnic
minority g^ups and qualified women in order to further eb ve
law enforcement by Mc -easing their ranks within the sworn posi-
tions in your ager.c..
8. You will nor. on use ground of race, color, religion. raticrai origin,
gender, disability or age, unlawfully exclude any person from partic-
ipation in, deny the benefits of or employment to any person, or sub-
ject any person to discrimination in connection with any programs
or activities funded in whole or in part with Federal funds. These
civil rights requirements are found in the non-discrimination provi-
sions of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended (42 U.S.0 § 3789(d)); Title VI of the Civil Rights Act of 1964,
as amended (42 U.S.0 § 2000d); the Indian Civil Rights Act (25
§§ 1301-1303); lion 504 of the Rehabilitation Act of 1973, as amend-
ed (29 US.C. § 794); Title II, Subtitle A of the Americans with Disabil-
ities Act (ADA) (42 C.S.C. § 12101, et seq.); the Age Disc minanon
Act of 1975 (42 U.S.C. § 6101, et sec.); and Department of Justice
Non-Discirnination Regulations contained in title 28, Parts 35 and
42 (subparts C, D, E and G) of the Code of Federal Regulations.
A. In the event that arty court or administrative agency makes a
finding of disc :i.arion on grounds of race, color, religion,
national origin, gender, disability or age against you after a due
process hearing, you agree to forward a copy of the finding to the
Office of Civil Rigrts, Office of Justice Programs, 310 7th Street,
NW, Washington, DC 20531.
B. If you are applying for a grant of S.300,000 or more and Depart-
ment regulators (28 (.-- tit 42301 et sea.) require you to submit an
Equal Opportunity Em ioyrrent Plan, you will do so at the time
of this application, if you have not done so in the past. If you are
applying for a grant of less than 5500,000 and the regulations
require you to maintain a Plan on file in your office, you will do
so within 120 days of your grant award.
9. You will insure that the facilities under your ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Faciities and that you will notify us if you are
advised by the EPA indicating that a facility to be filed in this grant
is under consideration for listing by EPA.
10. If your state Has established a review and comment procedure
under Executive Order 12372 and has selected this program for
review. you have made this application available for review by
the stare Single Point of Contact.
11. You will .ievisz a pian'c retain :he Inc -eased :tiring revel with
state and iocai funds after the conclusion of your grant.
Section V — You must return this page as part of your apoiicaton
(ASSURANCES CONT.)
12. You will comply with the provisions of
Federal law which apply to funding for the pur-
chase, maintenance or enhancement of equipment
(hardware or software) that enables an agency to
receive, store, exchange, analyze or disseminate
criminal intelligence information. These require-
ments are set forth in 28 C.F.R. Part 23. If your
grant is subject to the 28 C.F.R. Part 23 require-
ments, you will mate a system operating manual
to ensure that your agency operates and main-
tains such a system in conformance with the oper-
ating principles set forth in 28 C.F.R. Part 23.
"Criminal Intelligence System" or "Intelligence
System" means the arrangements, equipment,
facilities, and procedure used for
the receipt, storage, interagency exchange, dis-
semination and analysis of criminal intelligence
information. Any information system that
received, stores and disseminates information on
individuals or organizations based on their
involvement in criminal activity is a criminal
intelligence system. The definition includes both
systems that store detailed information on the
criminal activities of subjects and systems that
store only information designed to identify indi-
viduals or organizations that are the subject of an
inquiry or analysis (e.g., a pointer system).
I hereby certify Jcrrrc r L . the above assurances that goce^r the .lupiication and use Y =eder-.rl uncs.
Signature:
Date:
U.S. Department of Justice
Office of Community Oriented Policing Services
Cartnficalions
Regarding Lobbying; Debarment, Suspension and Other Responsibility Mars; Drug -free Workplace
Requirements Coordination with Affected Agencies; Non -Supplanting; and Retention.
Although the Department of Justice has made every effort to simplify the application process, other provisions of Federal law
require us to seek your ce-rdfication regarding certain matters. Applicants should read the regulations dted below and the
instructions for certincation included in the regulations to understand the requirements and whether they apply to a panic liar
applicant Signature of this form provides for compliance with certification requirements under ZS CFR Part 69, 'New
Restrictions on Lobbying," and 28 (...hit Part 67, "Goverment -wide Debarment and Suspension (`ionprocurement) and
Government -wide Requirements for Drug -Free Workplace (Grants)," and Me coordination and non -supplanting requirements
of the Public Safety Partnership and Community Policing Act of 1994_ The certifications shall be treated as a.material represen-
tation of fact upon which reliance will be placed when the Department of Justice deem -lines to award the covered grant
L Lobbying
As required by ;el_.:on 1352, Title 31 of the U.S. Code, and imple-
mented at 28 CFR Part 69, for persons entering into a grant or coop-
erative agreement over S1.00,000, as defined at 28 CFR Part 69, the
applicant certifies hap
A. No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for influ-
encing or attempting to influence an ofd=r or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection
with the rnaidr.g of any Federal grant; the entering into of any
cooperative a-e-ement; and the extension, continuation, renewal,
amendment or modification of any Federal grant or cooperative
afire ment;
B. If any funds other than Federal appropriated funds have been
paid or will be paid to any person for influencing or attempting
to influence art officer or employee of any agent, a Member of
Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this Federal grant or
cooperative agreement the undersigned shall complete and sub-
mit Standard Form — r7 T , "Disclosure of Lobbying Activities,' in
accordance with its instructions;
C. The undersigned shall require that the language of this certifi-
cation be included in the award documents for all subawards at
all tiers (including subgrans, connacm under grants and coopera-
tive ag:eemens, and sub cnmacs) and that all sub -recipients
shall cernfy and disclose accordingly.
2. Debarment Suspension and Other Responsibility Matters
(Direct Recipient)
As required by xec_ti e Cyder : 549, Debarment and Suspension,
and fnpiemented at 28 CFR Par 67, for oroscecove paracoans n
primary covered onansaczons, as defined at 23 CFR Part 67, won
67510—
A. The app o ten=: that:t and is Tin: cpais:
Are not presently de -Tared, suspended, proposed for
debarnen.:. si___a-red pie, sentenced to .a dental of
Section Y - You must return this
Federal benefits by a state or Federal court, or voluntarily
excluded from covered transactions by any Federal depart-
ment Cr agency;
(ii) Have not within a three-year period preceding this appii-
cation :can convicted of or had a civil judgment rendered
against them for commissicn of fraud or a ciminal offense in
ccrnecdon with obtaining, attempting to obtain, or perform-
ing public (Federal, state or .:.tail trarsacdon or contract =der
a public t an sacon; violator-, of Federal or state antitrust
statute or commission of embezzlement, theft, forgery,
briber.; fasifiehon or desmi^on of records, making false
statements, or receiving stoien property;
(ill, Are not presently indices.ri for or otherwise ciminally or
civilly charged by a governmental entity (Federal, state or
'cc-- ; with corn-nssion of air.•% of the offenses enumerated in
paragraph (A)(iii of this cem°cation; and
(iv) Have not within a three-year period preceding this appli-
cation had one or more public transactons (Federal, state or
loci) terminated for cause cr default; and
B. Where the applicant is unable to certify to any of the state-
ments in this certification, he or she shall attach an explanation to
this application
3. Drug -Free Workplace (Grantees Other Than Individuals/
As reciuir,` by the Drag -Free Workplace Act of 1988. and impie-
mented at 288 CFR Par. 67, Subpar. F. for grant , as defined at 28
CFR Par. 67, Sections 67.615 and 6,7 622 —
A. The applicant cer..fles that will, or will continue to, provide
a dr g-bee workplace bv:
(i) -r.isri.g a statement ..rig empiovecs that the
uraa'Nnii manufacture, dismicurion, dispensing, po.gPvgiCn Cr
use of a ccnc'oiied subsmnoe prohibited in the grantee5
wcrkoiace and sc �^r.ang trie acmcn.s that will be mice-n against
errta.cvees for .-c;ar.ur, of : __ proubinon;
_abishnz an On-goinz -free awatene s programo
:ram _Tim emo;cvev about —
page as part it your apelicnion
(CERTIFICATIONS CONT.)
(a) The dangers of drug akin n r in the workplace;
(b) The grantee's policy of maintaining a drug -free workplace;
(c) Any available drug counseling, rehabilitation and employ-
ee assistance programs; and
(d) The penalties that may be -imposed upon employees for
drug-abrrq.. violations r-rur^.ng in the workplace;. _
(iii) Making it a requirement that each employee to be
engaged in the performance of the grant be given a copy of
the statement required by paragraph (i);
(iv) Notifying the employee in the statement required by
paragraph (i) that, as a condition of employment under the
grant, the employee will —
(a) Abide by the terms of the statement and
(b) Notify the employer in writing of his or her conviction for
a violation of a r+iminal drug statute occurring in the work-
place no later than five calendar days after such conviction;
(v) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (iv)(b) from an
employee or otherwise receiving actual notice of such convic-
tion. Employers of convic.eci employees must provide notice,
including position title, to: COPS Office, 1100 Vermont Ave.,
NW, Washington, DC 20530. Notice shall include the identifi-
cation r•-ber(s) of each affected grant;
(vi) Tait._ , one of the following actions, within 30 calendar
days of receiving notice under subparagraph (iv)(b), with
respect to any employee who is so convict —
(a) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with
the requirements of the Rehabilitation Act of 1973, as amend-
ed; or
(b) Requiring such employee to partidpate satisfactorily in a
drug abuse accistance or rehabilitation program approved for
such purposes by a Federal, state or loral health, law enforce-
ment or other appropriate agency;
(vii) Making a good faith effort to continue to maintain a
drug -free workplace through implementation of paragraphs
(i), (ii), (iii), (iv), (v) and (vi).
B. The grantee may insert in the space :rm.—Idea; below the sites)
for the performance of work done in connection with the scedfc
Sant
Place of performance (street address, cit:, count,; stare, z u rre)
1200 National City Blvd.
National City , CA 91950
Cleric ❑ if there are workplaces on die that are nor :d=rs ed
here.
Section 67.6.30 of the regulations provides that a grantee that is a
state may elect to make one certification in each. Federal � a i
year, a copy of which should be included with each application
for Department of Justice funding. States and stare agerrac may
elect to use OJP Form 4061/7.
Check 0 if the state has elected to complete OJP Form 4061/7.
4. Coordination
The Public Safety Partnership and Commurdr- Polit:1g Act of 1994
_requires applicans.to certify that there has been appropriate coordi-
nation with all agerdes that may be affected by the applicant's grant
proposal if approved. Affected agendes .:ay include, among others,
the Office of the United States Attorney, stare :r : r i prosecutors, or
cor.r_ oral agencles. The applicant certifies that there has beer.
appropriate coordination with all affected agencies.
5. Non -Supplanting
The applicant hereby certifies that Federal nos will not be used to
replace or supplant stare or local funds, or ':.^ids suopiied by the
Bureau of Indian Affairs, that would, in the absence of Federal aid,
be made available to cr for law enforcement p=cses.
6. Retention
The applicant hereby certifies that it understands that it must abide
by its submitted plan to retain the additional c;1an positions and
redeployment levels at the conclusion of the gran: period.
Grantee Name and Address: National City Police Department
1200 National City Blvd., National City, CA 91950
Application No. and/or Proles Name: fn.,- CAD Sys t e'n Grantee iRSi Vendor Nu iren -: D 0 0 7i 9
Typed Name and Title of LawFn.iercement Representative: A. L. D i C e r c 7 i o% Chiefo P o
Signature: Date:
As the duly authorized rer+reserr.ar e of the governing body, I hereby certify that the I am binding the governing body -c the above certifc :-
tions, including the plan to retain. Eiecrions of new ofi.cals will not relieve the governing body of its obligations :uu r cis gran:.
Typed Name and Die of Gcvehoc-,en: Repro' onncv e: Tom G . McCabe' C - - r
Sigranue: Dare:
U.S. Department of Justice
Office of Community Oriented Policing Services
Disdosnre of Lobbying Activities
Irsbucfions for Completion of SF-111, Disclosure of Lobbying Actviiiees
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient; at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. sec-
tion 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete
all items that apply for both the initial filing and material change report. Refer to the implementing guidance published
by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lob-
bying activity is and/or has been sec red to influence the out-
come of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this
is a follow-up report caused by a material change to the infor-
mation previously reported, eater the year and quarter in
which the change occurred. Enter the date of the last previ-
ously submitted report by this reporting entity for this cov-
ered Federal action.
4. Enter the full name, address, tit state and rip code of the
reporting entity: Include Congressional District number, if
known. Check the appropriate classification of the reporting
entity that designates if it is, or expects to be, a prime or sub -
award recipient. Identify the tier of the subawardee, e.g., the
first subawardee of the prime is the 1st tier. Subawards
include but are not limited to subcontracts, subgrants and
contract awards under grants.
5. If the organization filing the report in item 4 checks
"Subawardee," then enter the full name, address, city, state
and rip code of the prime Federal recipient Include
Congressional District, ifknown_
6. Enter the name of the Federal agency malting the award or
loan commimne^.t Include at least one organizational level
below agency nr:e, if known. For example. Departs tt of
Transporation. United Stares Coast Guard.
7. Enter the Federal :tic am narr.e or description for the cov-
ered Federal action (item 1). If known, enter the full Catalog
of Federal Domestic Assistance (U-IJA) number for grants,
cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number
available for the Federal action identified in item 1 (e.g.,
Request for Proposal (RFP) number; Invitation for Bid (IFB)
number; grant announcement number; the contract, grant, or
loan award number; the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFP-
DE-90-001."
9. For a covered Federal action where there has bee: an
award or loan commitment by the Federal agency, enter the
Federal amount of the award/loan commiir.ent for the prime
entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of
the lobbying entity engaged by the reporting registrant identi-
fied in item 4 to influence the covered Federal action.
(b) Enter the full name(s) of the individiial(s) performing ser-
vices, and include full address if different from 10 (a). Enter
T ast Name, First Name, and Middle Initia I (NH).
11. The certifying offirial shall sign and date the form, pint
his/her name, title and telephone number.
Public iecvri.ng burden for this collection of sti hated to
a.eruge 30 minutes per it,-ponse. including time far mr.aeznng instrr ions.
searching =sting data sources, gathering and .mainlining the data
and completing and rectewing the coilectwn in irraran. Send wm-
ments regarding the burden'timate or any, other ascent of this xilec^an of
intisrmaran, including su grans yr educing is bu; den, to the O jf ice of
Management and Budget, Pare7-arrk Reduction P^ eet :0 48-304el,
Wasitingron. D.C. 20530.
Sacton V - You must return this page as part of your application
Disclosure of Lobbying Activiiies
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for instructions and public burden disclosure)
Approved by OMB
0348-^v046
(as amended)
1. Type of Federal Action: N/A
a. contract
b. grant
C. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
2. Status of Federal Action: N / A
a. bid/offer/application
b. initial award
c post -award
3. Report Type: N/A
a. initial filing
b. material change
For Material Change Only:
Year:
Quarter:
Date of last report
4. Name and Address of Reporting Entity: N/A
Prime O Subawardee
Tier _ , if known:
Conress..:_.:,1 District (number), if known:
5. If Reporting Entity in No. 4 is Subawardee, Enter
Name and Address of Prime:
N/A
Congressional District (number), if known: _
6. Federal Department/Agency:
N/A
7. Federal Program Name/Description: N/A
CFDA Number, if applicable:
8. Federal Action Number, if known:
N/A
9. Award Amount, if known:
S
N/A
10. a. Name and Address of Lobbying Registrant
(if individual, last name, first name, MI):
N/A
10. b. Individuals Performing Services
(including address if different from No.10a)
(last name, first name, .14I):
N/A
11. Information requested through this form is authorized by
Title 31 U.S.0 Section 1357_ This disclosure of lobbying
activities is a material representation of fact upon which
reliance was placed by the tier above when this transaction
was made or entered into. This disclosure is required pur-
suant to 31 U.S.0 L352_ This information will be reported to
the Congress semi-annually and will be available for public
inspection. Any person who fails to file the required disclo-
sure shall be subject to a civil penalty of not less than 510,000
and not more than 5100,000 for each such failure.
Signature:
Print Name:
Title:
Telephone No.: ( 619 ) 3 3 6 - 4 17 Date:
Federal Use Only:
Authorized _ocai Sec cduc on. 5.a..__... ?,._.. - ELL
SECTION VI
Community Policing Infomialion
Worksheet
• Law enforcement agencies that have not previously received either a COPS FAST
or Universal Hiring Program (UHT') b ant must complete and submit an original
and two copies of the separate Community Policing Information Worksheet
included in this mailing. In addition, all COPS AHEAD grantees (including
those that have received UHP grants) must complete the worksheet.
• Please note that all three signatures on page 1 must be original signatures.
( N/A )
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998
AGENDA ITEM NO 6
ITEM TITLE WARRANT REGISTER #47
PREPARED BY Adella M. Salazar DEPARTMENT Finance
EXPLANATION.
Ratification of Warrant Register #47
per Government Section Code 37208
Environmental Review
Financial Statement
N/A
N/A
Account No.
STAFF RECOMMENDATION
I recommend ratification of these warrants for a total
of $214,262.24
BOARD/COMMISSION RECOMMENDATION
��1 C�Gf/tfiti
ATTACHMENTS (Listed Below) Resolution No
1. Warrant Register #47
2. Worker's Comp Warrant Register dated 06/02/98
4.2:0 fie o/Bc)
TO:
City of National City
Department of Finance
1243 National City Blvd., National City, CA 91950-4397
(619) 336-4267
THE MAYOR AND CITY COUNCILIEMBERS
=RG{: HART?. L. N TIENZO, FINANCE DIRECTOR
SUBJECT: RATIFICATION OF WARRANTS AND/OR PAYROLL
REGISTER NO. 47
GENERAL FUND
TECHNOLOGY FUND
LIBRARY FUND
PARKS MAINTENANCE PUN
GRANT -CA LITERACY CAI-1
R::T_R.EIENJ FUND
P.O. ._. FUND
c aWo;.'.WATER. FUND
JI J _
SE7:)ER SERVICE FUND
-Irt' RLVOT.`/ING FOND
n_N _ TOT CLASSES FUND
PAYROLL
TOTAL
107,599.98
1,396.74
1,494.38
1,870.09
4.58
3,995.51
7, ;29, _,0
22.02
16(j.26
52. JJ
E0.26
GRANT -NC SUPPR. OF DR
GRANT -LITERACY INITIA
LIBRARY SCHOOL DISTRI
COPS GRANT PART II
LIBRARY COMPUTERCENT
D
FAO —_ ! vT �
._-.-.._,I_-_ _ _013. FUND.
GENERAL __RJ:1:ES __^'_;
7E,ni'___. .N
352.35
15.43
1.78
1,364.53
212.43
1,26
775.4_
,385.91
1,518.46
may ; 629. 93
_3,970.!_
1,000.i_
0.00
208,012.13
I HEREBY CERTIFY THAT THE DE i.NDS AS LISTED ABOVE AND COVERED BY:
WARRANT NUMBERS 149388 THROUGH 1494.5 INCLUSIVE
EXCEPTING NONE 104232 THROUGH 104255 INCLUSIVE
`!RL AND JUST TO THE ,ti .JF.1. .._I_ !____E _ :4F,)RN i THE
. D i
!:crc.I i I'.hc
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998 AGENDA ITEM NO
r- ITEM TITLE
CLAIM FOR DAMAGES: Gustavo -Torres Carreon
PREPARED BY Michael R. Dalla DEPARTMENT City Clerk
EXPLANATION.
The claim of Gustavo -Torres Carreon arises from an occurrence on March 21, 1998
and was filed with the City Clerk's Office on May 1, 1998.
Environmental ReviewXX
N/A
Financial Statement
N/A
Account No.
STAFF RECOMMENDATION
Deny the claim, and refer to the City Attorney.
BOARD/COMMISSION RECOMMENDATION
ATTACHMENTS (Listed Below/ Resolution No
N/A
A -ZOO
City of National City, California
COUNCIL AGENDA STATEMENT
8
MEETING DATE June 9, 1998 AGENDA ITEM NO
ITEM TITLE
CLAIM FOR DAMAGES: Shawn Harville
PREPARED BY Michael R. Dalla
EXPLANATION.
DEPARTMENT City Clerk
The claim of Shawn Harville arises from an occurrence on March 2, 1998
and was filed with the City Clerk's Office on April 22, 1998
Environmental Review
Financial Statement
N/A
XX N/A
Account No
STAFF RECOMMENDATION
Deny the claim, and refer to the City Attorney.
BOARD/COMMISSION RECOMMENDATION
{
ATTACHMENTS (Listed Below) Resolution No
N/A
4.200 (Fe. '!3:'
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE Lune 09. 1998 AGENDA ITEM NO 9
ITEM TITLE RESOLUTION TO AUTHORIZE AN AGREEMENT WITH MONEY CONTROL FOR
CONTINGENCY COLLECTION SERVICES
PREPARED BY Terri J. Bettencocrt -7 DEPARTMENT Revenue & Recovery
EXPLANATION
As the city invoices for more services, particularly sewer billing, there is an increasing
quantity of accounts that become delinquent. Sewer customers move without
leaving a forwarding address often also owing for prior services. When sewer was
combined with water services, Sweetwater Authority could turn off water flow until
the bill was paid. Our options are more limited. PUC law 10009.6 effective in April
1996 states that we can not hold the property owner liable for a tenant's sewer bill.
We can lien a property for unpaid sewer services, but collection could take years
costing us for the time delay. A more viable option is to contract with a contingency
service collection agency.
After careful evaluation of eight different collection agency services and rates it was
determined that Money Control will best meet our needs.
(Continued on page 2)
Environmental Review N/A
Financial Statement
The costs will be offset by the monies collected.
Account No.
IMF RECOMMENDATION
Authorize an agreement for contingency collection services. y�—777.‘,4
BOARD/COMMISSION RECOMMENDATION
ATTACHMENTS (Listed Below)
1. Report, page 2
2. Proposed Resolution with agreement
Resolution No 98-65
A.2CC
, c/BC)
Council Agenda Statement page 2
Council Meeting June 09, 1998
Collection Services
Money Control is experienced with all types of debt recovery including other
municipal governments and reference the following clients:
City of Escondido
City of Anaheim
Carlsbad Water District
City of San Jacinto
City of Chula Vista
Lakeside Water District
City of Riverside
City of Hemet
Pacific Bell
They staff 30 collectors in their Riverside office and have been in operation since
1976.
They have agreed to send a pre -collection letter to each account giving them the
opportunity to make payment within 30 days of the letter without charging the city a
contingency fee on any payments made. Other agencies charge $3.50 to $12.95 or
10 - 15% per account for this service.
After the initial 30 days, the account goes to full collection, including reporting
unpaid accounts to all three credit-reporting bureaus. Any monies collected during
this period will cost 25% of the amounts paid. Since the agency operates on a
contingency fee plan, if they do not collect the account there is no charge to us for
their service.
RESOLUTION NO. 98 - 65
RESOLUTION OF 1HE CITY COUNCIL
OF 111l, CITY OF NATIONAL CITY
AUTHORIZING I'HL MAYOR TO EXECUTE
AN AGREEMENT WITH MONEY CONTROL
FOR CONTINGENCY COLLECTION SERVICES
WHEREAS, as the City invoices for more services, particularly sewer billing,
there is an increasing quantity of accounts that become delinquent; and
WHEREAS, Public Utilities Code Section 10009.6 states that the City cannot
hold the property owner liable for a tenant's sewer bill; and
WHEREAS, the City can lien a property for unpaid sewer services, but
collection could take years costing the City for the time delay; and
WHEREAS, the Finance Department is desirous of retaining a qualified
contingency collection service company; and
WHEREAS, the Finance Department has determined that Money Control is a
qualified collection agency service company, and Money Control is qualified and is willing to
provide the desired services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the Mayor is hereby authorized to execute an agreement with Money
Control for contingency collection services. Said agreement is of file in the office of the City
Clerk.
PASSED and ADOYlED this 9th day of June, 1998.
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
/6".
George H. 'ser, III
g ,
City Attorney
George H. Waters, Mayor
AGREEMENT
BY AND BETWEEN
THE CITY OF NATIONAL CITY
AND
THIS AGREEMENT is entered into this day of
by and between the CITY OF NATIONAL CITY, a municipal
corporation (the "City"), and
"CONTRACTOR").
) i ZC' I 7-1` C
, (the
RECITALS
WHEREAS, the CITY desires to employ a CONTRACTOF to
WHEREAS, the CITY has determined that the CONTRACTOR is a
and is qualified by experience and ability to perform the services desired by
the CITY, and the CONTRACTOR is willing to perform such services.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY
AGREE AS FOLLOWS:
1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to
engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform
the services hereinafter set forth in accordance with all terms and conditions
contained herein.
The CONTRACTOR represents that all services required
hereunder will be performed directly by the CONTRACTOR or under direct
supervision of the CONTRACTOR.
2. SCOPE OF SERVICES. The CONTRACTOR will perform
services as set forth in the attached Exhibit i\ .
The CONTRACTOR shall be responsible for all research and
reviews related to the work and shall not rely on personnel of the CITY for
such services, except as authorized in advance by the CITY. The CONTRA-
CTOR shall appear at meetings cited in Exhibit A, to keep staff and City
Council advised of the progress on the project.
The CITY may unilaterally, or upon request from the
CONTRACTOR, from time to time reduce the Scope of Services to be
performed by the CONTRACTOR under this Agreement. Upon doing so, the
CITY and the CONTRACTOR agree to meet in good faith and confer for the
purpose of negotiating a corresponding reduction in the compensation
associat Nith said reduction in services.
3. PROJECT COORDINATION AND SUPERVISIOP•.
hereby is designated as the Project Coordinator for the CITY and will monitor
the progress and execution of this Agreement. The CONTRACTOR shall
assign a single Project Director to provide supervision and have overall
responsibility for the pro ress and execution of this Agreement for the
CONTRACTOR. \ a. l- hereby is designated as the
Project Director for the CONTRACTOR.
4. COMPENSATION AND PAYMENT. The compensation for
the CONTRACTOR shall be based on monthly billings covering actual work
performed. Billings shall include labor classifications, respective rates, hours
worked and also materials, if any. The total cost for all work described in
Exhibit — shall not exceed the schedule given in Exhibit
prior written authorization from the
without
L
....I,.a :n,
Monthly invoices will be processed for payment and remitted
within thirty (30) days from receipt of invoice, provided that work is
accomplished consistent with Exhibit A as determined by the CITY.
The CONTRACTOR shall maintain all books, documents, papers,
employee time sheets, accounting records, and other evidence pertaining to
costs incurred and shall make such materials available at its office at all
reasonable times during the term of this Agreement and for three (3) years
from the date of final payment under this Agreement, for inspection by the
CITY and for furnishing of copies to the CITY, if requested.
5. LENGTH OF AGREEMENT. Completion dates or time
durations for specific portions of the Project are set forth in Exhibit ,� .
6. DISPOSITION OF DOCUMENTS. The Memoranda, Reports,
Maps, Drawings, Plans, Specifications and other documents prepared by the
CONTRACTOR for this Project shall become the property of the CITY for use
solely with respect to this Project, and shall be turned over to the CITY upon
completion of the Project, or any phase thereof, contemplated by this
Agreement.
7. INDEPENDENT CONTRACTOR. Both parties hereto in the
performance of this Agreement will be acting in an independent capacity and
not as agents, employees, partners or joint venturers with one another. The
CONTRACTOR is not an employee of the CITY and is not entitled to any of
the rights, benefits, or privileges of the CITY's employees, including but not
limited to medical, unemployment, or workers' compensation insurance.
This Agreement contemplates the personal services of the
CONTRACTOR and the CONTRACTOR's employees, and it is recognized by
the parties that a substantial inducement to the CITY for entering into this
Agreement was, and is, the professional reputation and competence of the
CONTRACTOR and its employees. Neither this Agreement nor any interest
herein may be assigned by the CONTRACTOR without the prior written
consent of the CITY. Nothing herein contained is intended to prevent the
CONTRACTOR from employing or hiring as many employees as the
CONTRACTOR may deem necessary for the proper and efficient performance
of this Agreement.
8. CONTROL. Neither the CITY nor its officers, agents or
employees shall have any control over the conduct of the CONTRACTOR or
any of the CONTRACTOR's employees except as herein set forth, and the
CONTRACTOR expressly agrees not to represent that the CONTRACTOR or
the CONTRACTOR's agents, servants, or employees are in any manner
agents, servants or employees of the CITY, it being understood that the
CONTRACTOR, its agents, servants, and employees are as to the CITY
wholly independent contractors and that the CONTRACTOR's obligations to
the CITY are solely such as are prescribed by this Agreement.
9. COMPLIANCE WITH APPLICABLE LAW. The
CONTRACTOR, in the performance of the services to be provided herein,
shall comply with all State and Federal statutes and regulations, and all
ordinances, rules and regulations of the City of National City whether now in
force or subsequently enacted. The CONTRACTOR, and its subcontractors,
shall obtain a current City of National City business license prior to
performing any work within the City.
10. LICENSES PERMITS, ETC. The CONTRACTOR represents
and covenants that it has all licenses, permits, qualifications, and approvals
of whatever nature that are legally required to practice its profession. The
4
CONTRACTOR represents and covenants that the CONTRACTOR shall, at its
sole cost and expense, keep in effect at all times during the term of this
Agreement, any license, permit, or approval which is legally required for the
CONTRACTOR to practice its profession.
11. STANDARD OF CARE. The CONTRACTOR, in performing
any services under this Agreement, shall perform in a manner consistent
with that level of care and skill ordinarily exercised by members of the
profession currently practicing under similar conditions and in similar
locations.
12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR
will not discriminate against any employee or applicant for employment
because of age, race, color, ancestry, religion, sex, sexual orientation,
marital status, national origin, physical handicap, or medical condition. The
CONTRACTOR will take positive action to insure that applicants are
employed without regard to their age, race, color, ancestry, religion, sex,
sexual orientation, marital status, national origin, physical handicap, or
medical condition. Such action shall include but not be limited to the
following: employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The
CONTRACTOR agrees to post in conspicuous places available to employees
and applicants fcr employment any notices provided by the CITY setting
forth the provisions of this non-discrimination clause.
13. CONFIDENTIAL INFORMATION. The CITY may from time
to time communicate to the CONTRACTOR certain confidential information
to enable the CONTRACTOR to effectively perform the services to be
5
provided herein. The CONTRACTOR shall treat all such information as
confidential and shall not disclose any part thereof without the prior written
consent of the CITY. The CONTRACTOR shall limit the use and circulation
of such information, even within its own organization, to the extent
necessary to perform the services to be provided herein. The foregoing
obligation of this Section 13, however, shall not apply to any part of the
information that (i) has been disclosed in publicly available sources of
information; (ii) is, through no fault of the CONTRACTOR, hereafter
disclosed in publicly available sources of information; (iii) is already in the
possession of the CONTRACTOR without any obligation of confidentiality; or
(iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a
third party, but only to the extent that the use or disclosure thereof has been
or is rightfully authorized by that third party.
The CONTRACTOR shall not disclose any reports, recommenda-
tions, conclusions or other results of the services or the existence cf the
subject matter of this Agreement without the prior written consent cf the
CITY. In its performance hereunder, the CONTRACTOR shall comply with all
legal obligations it may now or hereafter have respecting the information or
other property of any other person, firm or corporation.
14. HOLD HARMLESS. The CONTRACTOR agrees to
indemnify, defend, and hold harmless the City of National City, its officers,
employees and volunteers, against and from any and all liability, less,
damages to property, injuries to, or death of any person or persons, and all
claims, demands, suits, actions, proceedings, costs or attorneys' fees, of
any kind or nature, including workers' compensation claims, of or by anyone
6
whomsoever, in any way resulting from or arising out of the
CONTRACTOR's performance of this Agreement.
15. WORKERS' COMPENSATION. The CONTRACTOR shall
comply with all of the provisions of the Workers' Compensation Insurance
and Safety Acts of the State of California, the applicable provisions of
Division 4 and 5 of the California Government Code and all amendments
thereto; and all similar state or Federal acts or laws applicable; and shall
indemnify, defend and hold harmless the CITY and its officers, employees
and volunteers from and against all claims, demands, payments, suits,
actions, proceedings and judgments of every nature and description,
including attorney's fees and costs presented, brought or recovered against
the CITY or its officers, employees, or volunteers, for or on account of any
liability under any of said acts which may be incurred by reason of any work
to be performed by the CONTRACTOR under this Agreement.
16. INSURANCE. The CONTRACTOR, at its sole cost and
expense, shall purchase and maintain throughout the term of this agreement,
the following insurance policies:
a. Professional liability insurance with minimum limits of
$1,000,000 per occurrence.
b. Automobile insurance covering all bodily injury and
property damage incurred during the performance of this Agreement, with a
minimum coverage of $500,000 combined single limit per accident. Such
automobile insurance shall include non -owned vehicles.
c. Comprehensive general liability insurance, with minimum
limits of $1,000,000 combined single limit per occurrence, covering all
bodily injury and property damage arising out of its operation under this
Agreement. -
d. Workers' compensation insurance covering all of its
employees and volunteers.
e. The aforesaid policies shall constitute primary insurance as
to the CITY, its officers, employees, and volunteers, so that any other
policies held by the CITY shall not contribute to any loss under said
insurance. Said policies shall provide for thirty (30) days prior written notice
to the CITY of cancellation or material change.
f. Said policies, except for the professional liability and
worker's compensation policies, shall name the CITY and its officers, agents
and employees as additional insureds.
g. This Agreement shall not take effect until certificate(s) or
other sufficient proof that these insurance provisions have been complied
with, are filed with and approved by the CITY's Risk Manager. If the
CONTRACTOR does not keep all of such insurance policies in full force and
effect at all times during the terms of this Agreement, the CITY may elect to
treat the failure to maintain the requisite insurance as a breach of this
Agreement and terminate the Agreement as provided herein.
h. If required insurance coverage is provided on a "claims
made" rather than "occurrence" form, the CONTRACTOR shall maintain such
insurance coverage for three years after expiration of the term (and any
extensions) of this Agreement.
Any aggregate insurance limits must apply solely to this
Agreement.
a
AowtBecl ::
17. LEGAL FEES. If any party brings a suit or action against
the other party arising from any breach of any of the covenants or
agreements or any inaccuracies in any of the representations and warranties
on the part of the other party arising out of this Agreement, then in that
event, the prevailing party in such action or dispute, whether by final
judgment or out -of -court settlement, shall be entitled to have and recover of
and from the other party all costs and expenses of suit, including actual
attorneys' fees.
18. MEDIATION/ARBITRATION. If a dispute arises out of or
relates to this Agreement, or the breach thereof, the parties agree first to
try, in good faith, to settle the dispute by mediation in San Diego, California,
in accordance with the Commercial Mediation Rules of the American
Arbitration Association the ("AAA") before resorting to arbitration. The
costs of mediation shall be borne equally by the parties. Any controversy or
claim arising out of, or relating to, this Agreement, or breach thereof, which
is not resolved by mediation shall be settled by arbitration in San Diego,
California, in accordance with the Commercial Arbitration Rules of the AAA
then existing. Any award rendered shall be final and conclusive upon the
parties, and a judgment thereon may be entered in any court having
jurisdiction over the subject matter of the controversy. The expenses of the
arbitration shall be borne equally by the parties to the arbitration, provided
that each party shall pay for and bear the costs of its own experts, evidence
and attorneys' fees, except that the arbitrator may assess such expenses or
any part thereof against a specified party as part of the arbitration award.
19. TERMINATION. This Agreement may be terminated with
or without cause by the CITY. Termination without cause shall be effective
3
only upon 60-day written notice to the CONTRACTOR. During said 60-day
period the CONTRACTOR shall perform all services in accordance with this
Agreement.
This Agreement may also be terminated immediately by the CITY
for cause in the event of a material breach of this Agreement,
misrepresentation by the CONTRACTOR in connection with the formation of
this Agreement or the performance of services, or the failure to perform
services as directed by the CITY.
Termination with or without cause shall be effected by delivery
of written Notice of Termination to the CONTRACTOR as provided for
herein.
In the event of termination, all finished or unfinished Memoranda
Reports, Maps, Drawings, Plans, Specifications and other documents
prepared by the CONTRACTOR shall become the property of and be
delivered to the CITY, and the CONTRACTOR shall be entitled to receive just
and equitable compensation for any work satisfactorily completed on such
documents and other materials up to the effective date of the Notice of
Termination, not to exceed the amounts payable hereunder, and less any
damages caused the CITY by the CONTRACTOR'S breach, if any.
20. NOTICES. All notices or other communications required or
permitted hereunder shall be in writing, and shall be personally delivered; or
sent by overnight mail (Federal Express or the like); or sent by registered or
certified mail, postage prepaid, return receipt requested; or sent by ordinary
mail, postage prepaid; or telegraphed or cabled; or delivered or sent by
telex, telecopy, facsimile or fax; and shall be deemed received upon the
earlier of (i) if personally delivered, the date of delivery to the address of the
10
person to receive such notice, (ii) if sent by overnight mail, the business day
following its deposit in such overnight mail facility, (iii) if mailed by
registered, certified or ordinary mail, five (5) days (ten (10) days if the
address is outside the State of California) after the date of deposit in a post
office, mailbox, mail chute, or other like facility regularly maintained by the
United States Postal Service, (iv) if given by telegraph or cable, when
delivered to the telegraph company with charges prepaid, or (v) if given by
telex, telecopy, facsimile or fax, when sent. Any notice, request, demand,
direction or other communication delivered or sent as specified above shall
be directed to the following persons:
To CITY: Tom G. McCabe
City Manager
City of National City
1243 National City Boulevard
National City, CA 91950
To CONTRACTOR:
^/I c =) Cc.; T % ,
%4" -( A) 5;,J,-:4 Sri; A
72-,/ 'cj Ca L 97s"o43
Notice of change of address shall be given by written notice in
the manner specified in this Section. Rejection or other refusal to accept or
the inability to deliver because of changed address of which no notice was
given shall be deemed to constitute receipt of the notice, demand, request or
communication sent. Any notice, request, demand, direction or other
communication sent by cable, telex, telecopy, facsimile or fax must be
„
A.r t.... $/17
confirmed within forty-eight (48) hours by letter mailed or delivered as
specified in this Section.
21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT
OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall
not perform services of any kind for any person or entity whose interests
conflict in any way with those of the City of National City. The
CONTRACTOR shall at all times comply with the terms of the Political
Reform Act and the National City Conflict of Interest Code. The
CONTRACTOR shall immediately disqualify itself and shall not use its official
position to influence in any way any matter coming before the CITY in which
the CONTRACTOR has a financial interest as defined in Government Code
Section 87103. The CONTRACTOR represents that it has no knowledge of
any financial interests that would require it to disqualify itself from any
matter on which it might perform services for the CITY.
The CONTRACTOR shall comply with all of the reporting require-
ments of the Political Reform Act and National City regulations. Specifically,
the CONTRACTOR shall file Statements of Economic Interest with the City
Clerk of the City of National City in a timely manner on forms which the
CONTRACTOR shall obtain from the City Clerk, if required by the National
City Conflict of Interest Code as determined by the City Attorney of the City
of National City.
22. MISCELLANEOUS PROVISIONS.
a. Computation of Time Periods. If any date or time period
provided for in this Agreement is or ends on a Saturday, Sunday or federal,
state or legal holiday, then such date shall automatically be extended until
5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or
federal, state or legal holiday.
b. Counterparts. This Agreement may be executed in
multiple counterparts, each of which shall be deemed an original, but all of
which, together, shall constitute but one and the same instrument.
c. Captions. Any captions to, or headings of, the sections or
subsections of this Agreement are solely for the convenience of the parties
hereto, are not a part of this Agreement, and shall not be used for the
interpretation or determination of the validity of this Agreement or any
provision hereof.
d. No Obligations to Third Parties. Except as otherwise
expressly provided herein, the execution and delivery of this Agreement shall
not be deemed to confer any rights upon, or obligate any of the parties
hereto, to any person or entity other than the parties hereto.
e. Exhibits and Schedules. The Exhibits and Schedules
attached hereto are hereby incorporated herein by this reference for all
purposes.
f. Amendment to this Agreement. The terms of this
Agreement may not be modified or amended except by an instrument in
writing executed by each of the parties hereto.
g. Waiver. The waiver or failure to enforce any provision of
this Agreement shall not operate as a waiver of any future breach of any
such provision or any other provision hereof.
h. Applicable Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of California.
Entire Agreement. This Agreement supersedes any prior
agreements, negotiations and communications, oral or written, and contains
the entire agreement between the parties as to the subject matter hereof.
No subsequent agreement, representation, or promise made by either party
hereto, or by or to an employee, officer, agent or representative of any party
hereto shall be of any effect unless it is in writing and executed by the party
to be bound thereby.
j. Successors and Assigns. This Agreement shall be binding
upon and shall inure to the benefit of the successors and assigns of the
parties hereto.
k. Construction. The parties acknowledge and agree that (i)
each party is of equal bargaining strength, (ii) each party has actively
participated in the drafting, preparation and negotiation of this Agreement,
(iii) each such party has consulted with or has had the opportunity to consult
with its own, independent counsel and such other professional advisors as
such party has deemed appropriate, relative to any and all matters
contemplated under this Agreement, (iv) each party and such party's counsel
and advisors have reviewed this Agreement, (v) each party has agreed to
enter into this Agreement following such review and the rendering of such
advice, and (vi) any rule or construction to the effect that ambiguities are to
be resolved against the drafting party shall not apply in the interpretation of
this Agreement, or any portions hereof, or any amendments hereto.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the date and year first above written.
Signature Page to Follow
14
CITY OF NATIONAL CITY CONTRACTOR
By:
By: - J
George H. Waters, Mayor (Name)
(�r2tua2
(Title)
APPROVED AS TO FORM:
George H. Eiser, III
City Attorney
15
o sq
....... 2/„
Scope of Services of Agreement Between
National City and Money Control, Inc.
1. Client will refer to Agency accounts for collection as agreed to from time to time.
Client will, when it deems appropriate, assign to Agency, in writing, all right, title, and
interest in each and every account.
2. Agency will diligently apply all efforts to collect each and every account referred or
assigned for collection, but will refrain from using any approach or method which would
be contrary or detrimental to Client's policies or public image.
3. Agency will provide Client with a 30 day pre -collect service to Client at no cost to
Client. In the event that any payments are received during the 30 day pre -collect cycle,
no commission will be charged to the Client regardless if the payment is received by the
Agency or Client. Agency's sole compensation for services rendered hereinunder will
be in the amount of 25 percent commission on monies collected after the pre -collect
cycle, regardless if the amount is received by Agency or by Client. Agency's sole
compensation will be in the amount of 35 percent commission on accounts requiring
litigation by Agency.
4. Agency shall account for and remit all amounts received, less Agency commission,
monthly to Client.
5. Agency will, before commencing a suit in connection with collection, request and
receive from Client a written assignment for the purpose of pursuing the collection of
the assigned account.
6. Agency will advance all court costs and attorney fees on all assignments requiring
litigation for the purpose of collection. If such costs and fees are not recovered from the
debtor, they will be borne by Agency.
7. Agency will perform it's services hereinunder in accordance with all laws, rules, and
regulations applicable to Agency.
8. Agency will report the accounts to TRW/Experian, Trans Union, and Equifax credit
reporting agencies thirty days after assignment providing that an individual account is
not in dispute.
9. Agency's records which relate to the accounts referred or assigned under the
agreement shall be kept in accordance with generally accepted accounting principals
and any applicable administrative rules, and shall be available to client for inspection.
amibit "A"
10. The term of the agreement shall be from June 10, 1998 to June 9, 2000, provided
that either party may terminate the agreement upon giving thirty days prior written
notice thereof to the other party setting the effective date of termination. Termination of
the agreement shall not affect the obligation of either party to the other party pursuant
to any right or cause of action which may have accrued or which may have been
accruing prior to such termination. Upon termination of the agreement, Agency will
deliver any of Client's property in Agency's possession to Client.
11. If either party petitions for relief under the Bankruptcy Act or is adjudicated a
Bankrupt, or defaults in payment of any sum due hereinunder, then the other party
shall, without further notice, have immediate right to terminate the agreement. Such
termination shall be without prejudice to any other remedies which the terminating party
may have.
12. The terms, conditions, and warranties contained in the agreement that by their
sense and context are intended to survive the performance thereof by either or both
parties, shall so survive the completion of performance, cancellation, or termination of
the agreement.
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998
10
AGENDA ITEM NO
1 ITEM TITLE SAN DIEGO REGIONAL POWER P00
PREPARED BY
EXPLANATION.
See attached.
Terry McAvoy
DEPARTMENT Public Works
Environmental Review
x N/A
Financial Statement
Funds reside in annually budgeted Public Works operational accounts.
STAFF RECOMMENDATION That Council award a contract for electric energy power
service to CommonWealth Energy Power Services, and authorize the Mayor to sign a Memo-
randum of Understanding with Sandag as a particiapnt in the San Diego Regional Power
Pool as well as, a contract with CommonWealth Energy Power Service for electric power.
BOARD/COMMISSION RECOMMENDATION
ATTACHMENTS (Listed Below)
Letter dated 13 April, 1998 with attachments
Memorandum of Understanding the Sandag
CommonWealth Energy Power Services Agreement
001-422-221-235
,�j 125-422-222-234
ilL6 Account No 626-422-223-234_
Resolution No
A-1:C 'Fc. l'EC'
As council is aware the San Diego Association of Governments ( SANDAG)
has been pursuing the development of a Regional Power Pool. These efforts
have resulted in an offering by Commonwealth Energy for the providing of
electric energy service to participants in the San Diego Regional Power Pool.
SANDAG is requesting the City's consideration of this offering and
participation in the Regional Power Pool. Staff has reviewed this offering and
has found it to be acceptable. Energy related savings associated with this
offering equal approximately $15,000 over the one year term of the offering.
The contract to be signed with Commonwealth Energy is a stand alone
contract for a one year term. In no way is the City liable for the contractual
obligations of any other participating agency. Each Contract for energy service
is separate and complete. SANDAG's continuing function will be as a
clearinghouse for information dealing with energy deregulation ,wherein a
consultant can be retained on behalf of all participating agencies to assist in
monitoring legislation associated with energy deregulation and the formulation
and evaluation of an RFP for energy services for the following year. The
offering by Commonwealth Energy provides a funding mechanism to support
this Consultant activity.
A representative for SANDAG is available to answer any questions.
RESOLUTION NO. 98 - 66
RESOLUTION OF 1'HE CITY COUNCIL OF THE
CITY OF NATIONAL CITY AUTHORIZING THE MAYOR
TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH SANDAG
AS A PARTICIPANT IN THE SAN DIEGO REGIONAL POWER
POOL, AND AN AGREEMENT WITH COMMONWEALTH
ENERGY CORPORATION FOR ELECTRIC POWER
WHEREAS, the San Diego Association of Governments (SANDAG) has been
pursuing the development of a Regional Power Pool which has resulted in an offering by
Commonwealth Energy Corporation for the providing of electric energy service to participants
in the San Diego Regional Power Pool; and
WHEREAS, SANDAG is requesting the City's consideration of this offering
and participation in the Regional Power Pool; and
and
WHEREAS, staff has reviewed this offering and has found it to be acceptable;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
National City that the Mayor is hereby authorized to execute a Memorandum of Understanding
with SANDAG as a participant in the San Diego Regional Power Pool, and sign an Agreement
with CommonWealth Energy Power Corporation for electric power. Said Memorandum of
Understanding and Agreement are on file in the office of the City Clerk.
PASSED and ADOPTED this 9th day of June, 1998.
ATTEST:
Michael R. Dana, City Clerk
APPROVED AS TO FORM:
City Attorney
George H. Waters, Mayor
- City of National City
Public Works Department
2100 Hoover Ave., National City, CA 91950-6599
(619) 336-4360
13 April 1998
To:
From:
Subject:
Asst. City Manager, Park Morse
Deputy Public Works Director, Terry McAyov
Synopsis of SANDAG Efforts dealing With Energy Deregulation
and Board Recommendation For Award Of Contract for Electric
Energy Service.
The .Attached document summarizes the efforts expended by SANDAG to date
in investigating the feasibility of forming a regional power pool.
An AD HOC committee was formed with an advisory group to develop
information and assess alternatives in dealing with the pending Electric Ltiiity
deregulation , selection of an energy consultant, and evaluation of responses
to an RFP for the supply of electric energy. The purpose of the committee was
to provide a clearing house for information and to create a mechanism wherein
an Energy Services Consultant could be retained on behalf of ail the
participating agencies. It was agreed upon early in the process that any
resulting contracts for electric power would be stand alone contracts
between the customer and.t-he energy provider, and that in no way would any
one agency be liable for the contractual obligations of another agency Each
contract would be separate and complete.
Several responses were received and evaluated with the proposal as
summarized on page 13 being considered the best. Analysis of provisions of
this proposal indicate that cost savings associated with this contract would
equal somewhere in the S1 ,000 range. This number may be affected by
metering costs associated with our largest facilities
This may seem like a small number and not worth the level of effort which has
been expended in dealing with SANDAG'S assessment of energy pooling, the
formation of the AD HOC committee, the RFP generation , the RFP response
evaluation , and the pending Contract For Electric Energy Service approval
process. However, we need to keep in mind that full deregulation is coming in
2002 and that the education which we are receiving in terms of electric utility
commodity market conditions , power pooling , and contracting for energy
related services will be of critical importance with full deregulation.
A sample Contract For Energy Service is being finalized, and will be brought
before Council in the near future for review and possible approval.
We are establishing the ground work for how we will deal with the
deregulation issue at a time when our exposure and liabilities are minimal.
At this time, we can investigate the market and attempt to maximize our
potential savings by contracting for energy and/or energy related services, or
we have the option of doing nothing and remaining with our default energy
provider SDG&E. We may not have this capability in the future
Also attached for your information is a letter from SANDAG to the City
Manager dated 31 March :998, concerning the Proposal for Energy Services
and the projected time lines associated with the contracting for the purchase
of electricity under this proposal.
March 31, 1998
Mr. Torn McCabe
City Manager
City of National City
1243 National City Boulevard
National City, CA 91950=1397
Dear Mr. McCabe:
11;7j. Sari Diego
a SSOCLaTION OF
GOV ERN:\IENTS
401 B S:ree!. Sue 600
San De;. Caidornra 92101-4231
(519) 995-9300 • Fax (619) 595.5305
nr,p. iM-+.•H sancag.ccg.ca.us
At its March 27, 1998 meeting, the SANDAG Board of Directors authorized die formal offer of
electric power and related services to public agencies in the San Diego region. This letter requests your
agency's consideration of an offer to purchase power at a guaranteed discount of between 1.5% and
3.5% below SDG&E's electric rates, through participation in a regional power pool.
The terms of the power pool offer are outlined in the attached report to SANDAG. The offer was
developed by SANDAG's Ad Hoc Committee on Electric Restructuring, assisted by a Working Group
of staff members representing 110 agencies. Tne Ad Hoc Committee and Working Croup will be
developing a master contract for purchase of discounted elect-icity and a master agreement with
SANDAG for pa. �cipation in a regional power pool over the next several weeks. Tne ienzth of the
electricity purchase contras will be one year.
SAYDAG will be reviewing the
power pool proposal again at the end of April. Pending that review,
will public agencies be asked tosif'y'i the contract and agreement or le. SA NAG lcinow that they will
not be pa dcipa*ng in the resnonal power pool at this time. A decision should be made befo
re July 1,
QQ e offer fore of electricity • i
1 8. Tn.. pu:chasdiscountedI c�,c:ry is valid w-itii this ..2.1_.
We are sending ir.fcrnanon to you at this time tc allow your agent: to begin consideration of this
opportunity to reduce operational costs. Several of the Working Group members have indicated that as
much as ninety days may be necessary for their agency to review this proposal and take action.
SANDAG staff is available to answer you quesnons about this offer, and for presentations to agency
decision -makers. Please contact Steve Sachs at (619) 595-5346 if you need any assistance.
Sincerely,
//
z. S... _--�
Exec._tve ✓L`ec
IES:SS
cc:
T.= c...� �'^'' ?t iic Works Director
MEMOS-. ^vC^,C._S G.,:es =t .an5;ac. (--_.a s:a :ororacs• Gel liar Chian _nc n,,fas. cam__ _ __ -oenai SeacO '.a Mesa. Lemon Grove.
San Clego San Marcos. Samee ScLana Sea^ ..a San sego
.- .. _. _ `r_ __ _ ,,l tact--c r.a!ion ,; .,eye^sa _ .. _ntirec nor,
S _curry •.va!er .:u!no-^v ant 7wa^.a:5aia a-=
San Diego Association of Governments
BOARD OF DIRECTORS
March 27, 1998 - AGENDA REPORT No.: 98-3-8
Action Requested: APPROVE
RECOMMENDATION FROM THE AD HOC COMM]. i bE
ON ELECTRIC L MITY RESTRUCTURING
Introduction
The Board of Directors created the Ad Hoc Committee on Electric UuIity Restructuring and a
public agency staff Working Group to explore reducing the region's electricity costs through a
regional power pool. The Ad Hoc committee members are:
• Mayor Dick Lyon, City of Oceanside, Chair
• Mavor Pro Ten: Ramona Finnila, City of Carlsbad
• Councilmember Darrell Gentry, City of San Marcos
• Councilmernber Dick Rarnos, City of El Cajon
• Supervisor Pa- later, County of San Diego
The Working Grout; consists of staff representatives of 110 public agencies, 86 of which have
indicated that they v.-ill consider participating in a regional power pool if the pool can provide
electricity prices lower than their other alternatives. The agencies include all of the region's
cities, the County of San Diego, sewer and water districts, school districts, fire districts, coll?L,es
and universities, ua sportation agencies, and the Port of San Diego. These agencies are listed in
Attachment A to this report.
The Ad Hoc Cora -nee, with the assistance of the Working Group, has solicited and evaluated
proposals for electricity supply and services during the past six months. An offer of elecic
power at a guaranteed discount of 1.5% to 3.5% below the total SDG&E electric bill for 12
months has been negotiated. It is anticipated that typical savings will be about ? 6%. This
discount is over and ,rove the discount legislated in AB 1890 for small electricity consumers. In
addition, the offer ees to provide up to SS0,000 to cover the re_ion's costs for administering
the pool. It :s the Cc-v a-ee's
RICO' i\lE DA-CN
that Seso'.utien 9S-30 author inn, the formation of a San Diego Regional
w'er Po t - -
Po Poo: •o e .. _ _.._nt ,. purchase of electric po«e: and .elated sen ices on behalf of
-,terest d• '] a-..-
• Opportunity to learn the most efficient and effective methods for achieving cost savings in
the electricity market, and to position the Regional Power Pool to make effective and timely
decisions and to increase future savings as the market matures.
• Opportunity to help create and structure the demand side of the new electricity market so
power suppliers can develop responses to the particular needs of public agencies and their
constituents.
Objectives for the Power Pool
The Ad Hoc Committee has used the following objectives in pursuing, evaluating and
negotiating electricity purchases for a San Diego Regional Power Pool:
• Guaranteed electricity cost savings.
• No financial risk to participating agencies.
• Relatively short-term power purchase contracts to allow the most flexibility for participating
agencies to take advantage of positive developments in the competitive market for electricity.
Operation of the Power Pool
The Ad Hoc Committee and Working Group have developed mechanisms for operating the
Regional Power Pool as identified in the attachments:
• The Principles and Requirements for Administering a Public Agency Power Pool in the San
Diego Region (Attachment B).
• The Framework for Administering a San Diego Regional Power Pool (Attachment C).
• The Process for Administration of San Diego Region Power Pool (Attachment D).
In summary, the Ad Hoc Committee recommends that the power pool operate through a
committee created by the SANDAG Board whose voting membership consists of a
representative from each public agency participating in the pool. The Power Pool Committee
would be sta.:ed by SANDAG. The Committee would make decisions on future master power
contracts on behalf of the participating agencies. Each participating agency would sign a
bilateral contract t with the Energy Service Provider (ESP) selected by the Power Pool Committee
to provide e.ec, .ct.- and related services. Each agency would also enter an agreement with
SANDAG regarding the operation of the power pool and its ad.:minissaation. Each participating
agency will continue to receive its monthly elecricity bill from SDG&E and will continue to
make payments directly to SDG&E, at the lower rate specified i., the consant with the ESP.
Each ir.._.est_d acenc..• would be responsible for deciding if it should participate in the
power pool eNec,:te the contract w ith the ESP and the agreement With SA DAG. i ne master
bilateral con -Jac: •.\ ... the ESP and master agreement with SANDAG will be prepared for
3
SANDAG should review the responses to the power purchase offer and determine if the power
pool should proceed, prior to July lst
Once this process is successfully completed, the Power Pool Committee can be formed and
agencies will begin receiving reductions in utility bills. SANDAG will continue to receive
periodic status reports and recommendations from the Power Pool Committee.
KENNETH E. SULZER
Executive Director
Key Staff Contact: Steve Sachs, (619) 595-5346; a -mail• ssa@sandag cog ca.us
Funds are Requested in Overall Work Program #105.06
5
�J
San Diego
ASSOCIATION OF
GOVERNMENTS
401 B Street. Suite B00
San Diego. California 92101
(619) 595-5300 • Fax (619) 595-5305
http://www.sanctag.cog.oa.us
RESOLUTION
No.
98-30
AUTHORIZING THE FORMATION OF A SAN DIEGO REGIONAL POWER POOL
TO IMPLEMENT THE PURCHASE OF ELECTRIC POWER AND RELATED SERVICES
ON BEHALF OF INTERESTED PUBLIC AGENCIES, INCLUDING:
AUTHORIZING THE FORMAL OFFER OF ELECTRIC POWER AND
RELATED SERVICES TO PUBLIC AGENCIES IN THE REGION
FOR THEIR INDIVIDUAL DECISIONS ON PARTICIPATION;
THE CREATION OF A REGIONAL POWER POOL COMMITTEE
WITHIN SANDAG, COMPOSED OF PARTICIPATING AGENCIES,
TO BE RESPONSIBLE FOR ADMINISTRATION OF A PROGRAM
FOR PURCHASE OF POWER AND RELATED SERVICES;
AM NDING THE FY98 AND FY99 OVERALL WORK PROGRAMS
AND PROGRAM BUDGETS TO REFLECT SANDAG STAFFING
AND CONSULTANT SUPPORT FOR TI- REGIONAL POWER POOL
COlvEMI FEE AND PROGRAM AT A LEVEL OF S80,000 FOR A 12-MONTH
PERIOD; AUTHORIZING THE EXECUTIVE DIRECTOR TO CONTRACT WITH
THE ENERGY SERVICE PROVIDER FOR PROGRAM FUNDING: AND
AUTHORIZING THE EXECUTIVE DIRECTOR TO CONTRACT FOR UP TO
S40,000 OF THE. TOTAL OF S80,000 FOR SUPPORT TO REGIONAL POWER
POOL COMMITTEE FOR CONSULTANT ASSISTANCE TO SANDAG
AND THE POWER POOL COMMITTEE IN MONITORING THE
NEW CALIFORNIA MARKET FOR ELECTRICITY, AND THE
REGULATORY AND LEGISLATIVE ISSUES RELATED TO IT, AND IN
SOLICITING, EVALUATING AND NEGOTIATING NEW BIDS
FOR POWER IF NECESSARY
WHEREAS, SANDAG Overall Work Prooram Work Element :106.06 has the purpose of
assisting public agencies in decisions on purchasing pooled power; and
WHEREAS. SANDAG's Ad Hoc Committee on Electric Utility Restructuring, with
assistance from a Working Group made up, of representa.tives of 1 10 interested public agencies in the
San Diego region, has recommended chat SIN-DAG authorize the fortmation of a San Diego Regional
Power Pool to implement the purchases of _iectric power and related services ices on behalf of interested
public agencies; NOW THEREFORE
BE IT RE -:SOLVED by the Board di -Directors of the San Diego A.ssoc:at:_, .,'Governments
authorizes the formation old Sari Di Regional PoTer Pool to .. the .rase of electric
power and related se. ices on be„ a!fofin:crested.wile agencies, including:
MEMBER AGENC:ES. C.:yes �a-st:ac. �`. .a __ .,..,__ : a E C:: E. _.-' :as Esc_ -gee-.a: Sea:- 1 Mesa. Lemon Greve,
Na;lenai C.:. Cc_a-s,__ _»a, _.a:c __ _o:-na Sea:- ...:a Z.e9o.
Interested Agencies
San Diego Regional Power Pool Proposal
Agencv Type
Local Government
City of Carlsbad
City of Chula Vista
City of Coronado
City of Del Mar
City of El Cajon
City of Encinitas
City of Escondido
City of Imperial Beach
City of La Mesa
City of Lemon Grove
City of National City
City of Oceanside
City of Poway
City of San Diego
City of San Marcos
City of Santee
City of Solana Beach
City of Vista
County of San Diego
Water & Sewer Di_rrrics
Boz-zo Water District
Desxrso Water Disu-ict
Encina V aste•xater Authority
Fallbrook Utiiirc District
Leucadia C o 1.L.r. 7V Water District
Olivenhai. Municipal Water District
Otay Municipal Water District
Padre Darn '.:t__icipal Water District
Rainbow Munici;al Water District
Ramona :.lunicipal Water District
Rincon Del Diablo Municipal Water District
San Diez' ito Irrigation District
San Elijo Joint Powers Authority
Valley Center Municipal 'water District
Vallcitcs Water District
Vista Lr.caticn District
Yuuna Water D srict
County' Water . ,u•':ority
Fire DLsri _s
A1pir:c =_c ?ro:cc:ion D:s ::
Bo reoc Sp--._s Fire ?rc:x:ion District
1_.akcs::.:
Nor'"; CJnr' _.`:s=arch
Ra nano San La F ..•_ 1^ '.....at
Other
School District
Alpine Union School Ditr_-izt
Bonsall Union School
Cajon Valley School
Carlsbad Unified Sccx:
Chula Vista Elm-nentar School DisLZC
Coronado Unified Scx; Distri z
Dehesa School District
Del Mar Union School D
Escondido Union Schx: District
Falibrook Union Eic c= : School Dist ict
Fallbrook High School Distorict
Grossmont Union I -fie School Dis,^'G
Jamul-Duizura USD
Julian Union School Dis:-.isc
La Mesa -Spring Valley School Distri=
Lakeside Union School
Larson Grove School Dior-.
Mountain. Empire Unified Sinool District
National School Disc.::
Oceanside Unified Schx: District
Paura School District
Poway Unifed School D::_
Ran -Iona Unified Schx:
Rancho Santa =c Schoc:
Santee School District
San Die_o Ci^; Sc x:
San Diego County C'w ::Educaticz
SanDiczuito Union - - District
San Marcos Unified
San Ysidro School Dis'_ ::
Solana Beach School D:s__
South Bay Union School i_strictt
Spencer Valley School
Sweetwater Union School District
Vailecitos School
Valley Center School :-
Vista Unified School
Warn Cr U fled Schx:
Colleges and
G ossmona;::.airaan S _ Ca act
Mira Cost_ Co.:cc
?aicmar Coilccc _
So'ut:.‘,cs:_--- Co:'.ec:
ruts
San Dicco _-s:: C-- -:. r.
San DinJ-r,.
Pan of S . DI:""
8
Attachment B
Principles and Requirements for Administering a
Public Agency Power Pool in the San Diego Region
General
• No new bureaucracy should be created; a power pool should be administered in an existing
organization.
• The organization should have the ability to create a decision -making structure which includes
all of the agencies involved in the power pool.
Administrative
• The organization should have the capability to staff and administer the power purchase
decision process, and manage (through consultant services) the technical and financial
aspects of power purchases and related services.
• The organization should minimize administrative effort and cost.
• Tne organization should maintain flexibility and minimize long -tern financial commitments
by limiting staff and using consultant assistance where feasible and cost effective.
Legal
• All participant members must be protected against financial liabilities of other members.
• All participants should be protected against all potential liabilities that could arise as a result
of actions by the electricity supply and services providers.
Contractual
• Contracts with electricity supply and service providers should require the demonstration of
technical and financial capabilities that will assure reliable, 'high quality performance.
• Contracts with electricity sugpiy and service providers should include provisions to ensure
that all products and se --;ices are cost -competitive with available alternatives.
Legislative
The organization za: e _ .. o' e d
•or � .ion sh ui ,� -� ;� and proactive in state legislative and repuiatory issues
that could impact the •e-pool and elec -iciry rates.
9
Particlpating Public Agencies
• Identity louts to he cornmitled to
toiwer pool
• Ar;cept or relecl f)rolposed
electricity supply oilers
Make decisions on contracts
wills ESP and administration
of the power pool, working
together with other pool
participants (Power Pool
Cornmitlee)
• Enter into a bilateral agreement
with SANDAG to participate In
the Power Pool
• Continue to receive bills from
and pay SIiG&E
Framework for Administering a
San Diego Regional Power Pool
-No ►
Needs &
Issues
SANDAG
• Negotiate master contracts with
vendors on behalf of particpating
public agencies
• Provide forum for resolution of
power pool issues by particpaling
agencies (Power Pool Committee)
• Manage administration of program
-legal
-coordination
• Primary interface with Energy
Service Provider
Direct filling
Negotiations & Management
Potential Services
• Power supplies
• Metering (optional)
• Ancillary services
• Scheduling coordination
• Verification agent
SPG&E
Direct Payment #
4' Continued (liter I Trilling of rustomcrs by
ll(;I�E will prnvhlr Illr ,r :e�,nnlr�rs Irannillun
to Ilru orw, h ,r Hnnlril povvcr :;nlrply.
ON -
Services
• Transmission
• Distribution
• Other services not provided by the
I:SP
uo.M ',CNN NI 0•• .vl
0 1uawc 3e1/y
Attachment D
Process for Administration of a San Diego Regional Power Pool
A. The SANDAG Board takes action to create a Power Pool Committee and define the
responsibilities and duties of the Committee. These responsibilities and duties would
include all issues regarding administration of the pool, and would consist of:
• decisions on master bilateral contracts for the purchase of power.
• development of master bilateral agreements between public agency participants and
SANDAG regarding participation in the power pool and its administration.
• guidance to SANDAG staff on program administration.
B. The Committee would be able to choose its own operating rules and procedures including
voting formula, selection of officers, and subcommittee structure.
C. SANDAG would staff the Committee using its existing administrative structure.
D. Tne administrative costs for the Committee would be paid directly to SANDAG by the
power providers and involve no out-of-pocket costs to participating public agencies.
The responsibilities of SANDAG and of the Participating Public Agencies would be as follows:
SANDAG
• Creates Power Pool Committee (Committee determines voting, representative requirements,
chooses chair) and authorizes_ pool to make decisions on power purchases and related
services.
• Provides staff and administrative support to Committee.
• Receives payments from electricity supply providers to fund this support.
• Considers Committee recommendations on developments. trends, issues and opportunities
for direct access, and communicates with the regio:n's governments, businesses and residents
on these issues.
• Considers legislative and regulatory recommendations from Cornrninee and communicates
with local. state and federal entities on these issues.
• Ass:s:s Co......n_t ir. dealing with electricity sun ro,. iders.
11
Attachment E
Proposed San Diego Regional Power Pool
Electricity and Related Services Offer to Public Agencies
Guaranteed Savings
1.5% to 3.5% off of utility bill based on aggregated monthly
load factor of all power pool meters. 1.5% if load factor is
under 50%; 3.5% if load factor is over 60%. Expected
average savings of 2.5% to 3.0%.
Other Savings
Additional savings above the guaranteed savings should the
Energy Service Provider (ESP) acquire energy at a cost
significantly Iower than the State Power Exchange price.
Eligibility Criteria/Restrictions
Allpublic agency meters and accounts mayparticipate; each
g y p p ,
agency can choose the meters that will participate
New Meter Costs (for meters
over 50 Kw demand)
S22/month through ESP.
Billing, Costs
No additional costs; billing can be done by SDG&E.
Term of Offcer
One year staring July 1, i998.
Expiration of Offer
July 1, 1998
Conger ion Charges, line losses,
balancing schedules, ancillary
services, settling with UDC .
All charges to be borne solely by ESP.
Performance Guarantee
Commonwealth Enert-y Corp.
Schedule Coordinator
Illinova or Automated Power Exchange
Resource Allocation
Pacificoro
Source of Power Pool
Administration Costs
ESP will cont*ibute an additional .5% of the power pool's to; i
electric bill to S DAG to cover up to S80,000 for costs o:
administering the pool.
13
5/8/98
MEMORANDUM OF UNDERSTANDING
BETWEEN THE SAN DIEGO ASSOCIATION OF GOVERNMENTS (SANDAG)
AND THE PUBLIC AGENCY PARTICIPANTS IN THE SAN DIEGO REGIONAL POWER POOL
Purpose. The purpose cf this Memorandum of Understanding (MOU) is to:
A Provide public agencies in the San Diego area an opportunity to save money on electricity costs as a result of industry
restructuring;
B. Transfer knowledge to public agencies on efficient and effective methods for achieving cost savings in the
restructured electricity market;
C. Set forth the basic structure for public agencies to receive electricity cost savings from electric restructuring in
California without having to individually bear the total costs of procurement, contracting, and administration necessary
to achieve the energy service cost benefits;
D. Position the San Diego Regional Power Pool to make effective and timely decisions and to increase future savings as
opportunities arise and the market matures; and
E. Create a structure for the San Diego area public agencies that will facilitate competitive power suppliers responding to
the particular needs of the participating public agencies and their constituents.
Upon execution, this MOU between the public agency participant and SANDAG shall remain in effect for the period of time
during which the public agency participant is purchasing power from a competitive supplier using a master bilateral contract with
a energy service provider selected by the San Diego Regional Power Pool.
There is no cost to public agencies for entering into this Memorandum of Understanding.
There is no legal or financial liability created between SANDAG and public agency participants in the San Diego Regional
Power Pool, nor among the power pool participants, as a result of entering into this Memorandum of Understanding.
Definition of Public Agencies. Public agencies include agencies and their subsidiary non profit corporations.
San Diego Regional Power Pool. The San Diego Regional Power Pool was created to pursue maximum electricity service
cost savings. with i:mltec or no financial risk, through the use cf a power purchase contract that provides the flexibility for public
agencies to take _c:antage of competition in the restructured electric service industry. The San Diego Regional Power Pool
will operate tnrougn a Power Pool Committee created by the SANDAG Board. The Committee's membership will consist of
one representative from each public agency that has an effective MCU with SANDAG. The Responsibilities and duties of the
Committee will include:
A. Review anc selection of a competitive energy service provider(s) that is viewed as offering cost savings of most
interest to the San Diego Regional Power Pool participants:
B. Deveioo a master bilateral contract(s) for the purchase of power and other energy services by the participants;
C. Administer the Memorandum of Understanding between participating public agencies and SANDAG regarding
participation in the power pool and its administration; and
D. Provide guidance to SANDAG staff on program administation and other matters necessary for the successful
ooe:ation of tine San Diego Regional Power Pool.
The Committee will moose its own operating rules and procedures including voting formula, selection of officers, and
subcommlt?ee s.-,._.ura f necessary.
Responsibilities of SANDAG. The responsibilities and duties of SANDAG in the on -going operation and administration of the
San Diego Recona: Power Pool will include:
A. Fac:ht.aLno eaon of the Power Pool Committee and authorooing agreements and other actions necessary for the
make Oeo:slons on power purchases and relater enegry services:
E. .7'i1 s.a` an,:1 aomin,steuve support to the Power Pool Committee in managing tie eiectnc;t service provider(s)
a"... :7 „ern_..... other functions necessary for the su^'Jcc cf the San Diego Re :ona! Power Pool;
C Feefrom electricity service prcvider;s) selected by the San 'Diego .'regional Power Pool to fund
e_: su000r, aotvtes provider by SANDAG. account for dayr'nents received over the costs of
J. .. C'd. nbu e to payments .�. .. ne'f • the JoerG ter ed
,;�,^^ and .sr t ^ose payrn s _power r.'�I an:::s members. as de ^-�:n
.ny
_ _ Power „ommi;,ee;
5/8/98
D. Consider Power Pool Committee recommendations, and take appropriate actions, regarding developments, trends,
issues and opportunities for achieving the contemplated electric energy cost savings and communicate with the
region's governments, businesses and residents on these matters; and
E. Consider legislative and regulatory recommendations from the Power Pool Committee and communicate with local,
state, and federal representatives on these issues.
Responsibilities of Participating Public Agencies. The responsibilities and duties of participating public agencies in the on -
gang operation and administration of the San Diego Regional Power Pool will include:
A Determine if it will enter into bilateral contract, negotiated by SANDAG, with the electricity service provider(s), and
select meters to be entered in the San Diego Regional Power Pool;
B. Participate as a member of the Power Pool Committee, if desired by the public agency,
C. Supply the Power Pool Committee and SANDAG with notice of any verifiable written offer received from an
established supplier to supply electricity at a rate lower than the rate currently being delivered through the Power
Pool.
D. Through the Power Pool Committee, make recommendations to SANDAG on legislative and regulatory issues, and
developments, trends, issues and opportunities for electricity purmhases to the region's governments, businesses and
residents.
SAN DIEGO REGIONAL POWER POOL PARTICIPANT SAN DIEGO ASSOCIATION OF GOVERNMENTS
Signature Signature
Name Name
Title Title
Date Date
Address Address
Agency
5/8/98
COMMONWEALTH ENERGY POWER SERVICES AGREEMENT
This Agreement ('Agreement) is entered into by and between Commonwealth Energy Corporation ('COMMONWEALTH'),
a California Corporation, and San Diego Regional Power Pool participant ('PARTICIPANT") effective the date written
below and based upon the following recitals, covenants and conditions:
WHEREAS, PARTICIPANT controls the electricity purchases for the meter or meters listed on Schedule A contained herein
or separately attached hereto (ncividually, a 'Meter' and, collectively, the 'Meters');
WHEREAS, COMMONWEALTH is in the business of providing low cost electricity and related services and is registered by
the California Public Utilities Commission as an Electric Service Provider (ESP #1092) and with the Federal Energy
Regulatory Commission as a Power Marketer,
WHEREAS, COMMONWEALTH has been selected through a competitive bidding process and has entered into an
Agreement with the San Diego Aoriation of Governments (the "SANDAG Agreement"), the administrator of the San
Diego Regional Power Pool, and has furnished a performance bond to SANDAG for use by the San Diego Regional Power
Pool to pay the costs of conducting another Power Procurement Process if COMMONWEALTH were to default under the
SANDAG Agreement or this Agreement;
WHEREAS, COMMONWEALTH hereby offers to PARTICIPANT electric power purchasing services under California's
competitive power supply program created by AB 1890 and known as the Direct Access program ('Direct Access'), at a
discount to the rates offered by CUSTOMER'S Utility Distribution Company ('UDC');
WHEREAS, PARTICIPANT wishes to participate in COMMONWEALTH'S power purchasing program;
NOW THEREFORE, in consideration of the covenants, recitals and conditions contained herein and for other good and
valuable consideration, receipt of which is hereby acknowledged, COMMONWEALTH and PARTICIPANT hereby enter into
this Agreement:
DEFINITIONS
All capitalized terms used herein and not otherwise defined shall have the respective meanings set forth in Schedule B
attached hereto.
AGREEMENT
1. COMMONWEALTH SERVICES: COMMONWEALTH shall procure electric power to serve the full requirements of the
meter loads specified by PARTICIPANT and listed in Schedule A, and shall perform, manage or acquire all functions
necessary, including scheduling through a CALSO- ertified Scheduling Coordinator, to effect delivery of such power to
PARTICIPANT through the California Direct Access system. PARTICIPANT shall have the right to include any meters
(existing or new) into this Agreement at any time during the term of the Agreement upon thirty (30) days written notice
to COMMONWEALTH. COMMCNWAATH shall be PARTICIPANTS' exclusive electrical supply purchasing agent for
the loads specified in Schedule A during the term of this Agreement, with the exclusive right to pursue, evaluate and
negotiate any and all electric supply procurement opportunities for the purpose of reducing PARTICIPANT'S electric
supply procurement costs. PARTICIPANT shall keep COMMONWEALTH apprised of other energy cost reduction
options it may pursue and shall forward to COMMONWEALTH any proposals from any other sources that may lead to a
reduction in PARTICIPANT'S electricity unit costs for electric supply procurement.
2. PRICING:
2.1 Guarantees Savinos: COMMONWEALTH shall provide electrical energy to PARTICIPANT at a rate such that
PARTICIPANT is guaranteed a minimum savings of ('Guaranteed Savings'):
• Three and one-half percent (3.5%) discount below the otherwise applicable total bill from the
PARTIC;PANT'S UCC provided the San Diego Regional Power Pool has an Aggregated Monthly Load Factor
greater :han or equal to .60,
5/8/98
• Two and one-half percent (2.5%) discount below the otherwise applicable total bill from the PARTICIPANT'S
UDC provided the San Diego Regional Power Pool has an Aggregated Monthly Load Factor greater than or
equal to .55 but less than .60,
• Two percent (2%) discount below the otherwise applicable total bill from the PARTICIPANT'S UDC provided
the San Diego Regional Power Pool has an Aggregated Monthly Load Factor greater than cr equal to .50 but
less than .55,
• One and one-half percent (1.5%) discount below the otherwise applicable total bill from the PARTICIPANT'S
UDC provided the San Diego Regional Power Pool has an Aggregated Monthly Load Factor less than .50.
2.2 Incremental Savings: In addition, COMMONWEALTH will share with PARTICIPANT any realized cost saving
beyond the applicable Guaranteed Savings (incremental Savings') according to the following sonedule: seventy
five percent (75%) of Incremental Savings to PARTICIPANT and twenty five percent (25%) of Incremental Savings
to COMMONWEALTH. Incremental Savings is defined as the difference between (1) the amount PARTICIPANT
would have paid for electrical energy during the billing period under PX pricing as a bundled utility customer under
its Applicable Tariff and (2) COMMONWEALTH's Cost of Power, less the Guaranteed Savings, provided that the
Incremental Savings cannot be negative. COMMONWEALTH's Cost of Power is defined as its purchased
generation casts plus any out-of-pocket costs for functions required to utilize the ISO controlled grid for energy
delivered to PARTICIPANT, provided that the cost for such functions shall not exceed what PARTICIPANT'S cost
would have been with bundled utility service.
2.3 Enerov Charge Calculation: COMMONWEALTH'S bill amount for the energy and services provided to
PARTICIPANT by COMMONWEALTH shall be equal to COMMONWEALTH'S actual Cost of Power for the
electrical energy delivered to PARTICIPANT, plus 25% of any Incremental Savings, provided that in no event will
COMMONWEALTH's bill amount to PARTICIPANT exceed an amount which ensures that PARTCIPANT realizes
the Guaranteed Savings. There shall be no additional charges to PARTICIPANT related to COMMONWEALTH'S
provision of electrical energy service beyond those described above and in section 4 of this Agreement. The above
pricing includes the provision of all services or functions which are, or may be required, to be performed, managed,
or acquires by COMMONWEALTH including without limitation billing, Meter Data Management Agent (MDMA)
functions, and all schedule coordination services, to effect delivery of power to PARTICIPANT wrether or not they
are specifically enumerated in this Agreement.
3. SCHEDULE COORDINATION SERVICES: Schedule coordination services required to effect delivery of power to
PARTICIPANT shall be performed by COMMONWEALTH or by contractors approved by the California Public Utilities
Commission and the Independent System Operator and under contract to COMMCNWEALTH.
4. METERING: If required, COMMONWEALTH shall provide, install, own and maintain at a cost of 522 per month per
meter Direct Access Meters to PARTICIPANT. COMMONWEALTH shall own, insure, warrant, and provide meter
support services including corrective maintenance services for all meters installed under this Agreement at no
additional cast :o the $22 per month metering charge. If required. additional communications equipment (extension of
phone/modem He beyond 10 feet from meter installation location) shall be the responsibility of the PARTICIPANT.
Upon the exriraton or sooner termination of this Agreement, PARTICIPANT may purchase meter(s) at a fair market
value or COMMONWEALTH will remove the meter at no additional cost at PARTiCPANTS option.
COMMONWEALTH shall allow PARTICIPANT to own, install, and maintain its own Direct Access Meter at
PARTICIPANTS potion without PARTICIPANT incurring the 522 per month per meter chance. PARTCIPANT grants
COMMCNWEA_-H, its contractors and agents the right to enter its premises to install, repair, mair.:a:n, and remove
meters prided :y COMMONWEALTH.
5. BILLING:=-=-C;PANT elects to receive a consolidated invoice submitted by the UDC for l:_S charges and
COMMC.NY,==_TH'S charges. COMMONWEALTH shall take ttte necessary steps to fu;f' tine ESP cc :cations set forth
under the a direct access rules, with no charge to PART iCIPANT , to ensure that PART iCIPANT s billed through
the Consalica:a_ JOC Billing option for the energy services to be provided by COMMONWEALTH according to the
5/8/98
pricing terms specified in this Agreement. All meter rearing and data processing functions are included as a part of this
billing service obligation.
6. ENERGY CONSUMPTION INFORMATION: PARTICIPANT shall designate COMMONWEALTH to PARTICIPANT'S
current electricity supplier(s) as an authorized recipient of PARTICIPANT'S current and historical electricity cost and
usage data. PARTICIPANT shall provide facility descriptions, operating information and such other information
available to PARTICIPANT as COMMONWEALTH may reasonably require in the performance of its services under this
Agreement and that PARTICIPANT is comfortable providing; provided that such requests shall be reviewed and
approved by SANDAG prior to COMMONWEALTH making the request to PARTICIPANT . Except as specifically
authorized by PARTICIPANT to disclose such information and except for use by SANDAG for the purpose of verifying
the calculation of its Aggregation Fee, COMMONWEALTH shall maintain in accordance with CPUC rules and decisions
any and all such information provided by PARTICIPANT'S current electricity supplier(s) as confidential.
COMMONWEALTH shall provide semi-annual consolidated summary reports to each PARTICIPANT regarding
PARTICIPANT'S historical monthly energy usage and savings achieved compared to PX costs for each meter. At no
additional cost, PARTICIPANTS with installed Direct Access Meters will be able to view and electronically download
historical energy use data through a secure Internet server on a daily basis or more frequently, if required.
7. QUALITY: COMMONWEALTH shall procure and provide firm electric power supplies to meet the full energy
requirements of PARTICIPANT'S loads specified in Schedule A.
8. EFFECTIVE DATE: This Agreement shall commence on July 1, 1998.
9. TERM OF AGREEMENT: This Agreement shall commence on the effective date for a term of one (1) year from the
date PARTICIPANT begins receipt of service from COMMONWEALTH, or until June 30, 1999, whichever occurs first,
with PART iCIPANT having the option to renew at the existing terms of this Agreement for up to four (4) additional one
year periods beginning on July 1 of every year. PARTICIPANT may exercise its option to renew by giving written notice
thereof to COMMONWEALTH at least thirty (30) days prior to expiration of the then current term.
10. LOW PRICE GUARANTEE: If, after at least six (6) months from the execution of this Agreement, The San Diego
Regional Power Pool receives a verifiable written offer by an Established Supplier to supply The San Diego Regional
Power Foci's electricity at a rate which The San Diego Reaional Power Pool believes is below the COMMONWEALTH
delivered rate, then COMMONWEALTH shall have thirty (30) days from notice of the offer to elect to supply
PARTICIPANT The San Diego Regional Power Pool the electricity and equivalent service, if any, as described in the
offer on terms equivalent to the offer. If after thirty (30) days' notice of the offer, COMMONWEALTH has not elected in
writing to supply The San Diego Regional Power Pool the electricity and services under terms equivalent to the offer
and The San Diego Regional Power Pool accepts the offer, then the PARTICIPANT will terminate this Agreement
without penalty or liability.
11. COMMUNICATIONS: Al communications shall be in writing and sent or delivered to the address set forth opposite the
Party s signature hereto or such other address as may be designated by written notice, and shall be deemed given when
received.
12. AUDIT AND INSPECTION OF RECORDS: COMMONWEALTH shall maintain complete and accurate records with
respect to the Guaranteed Savings, Incremental Savings, and Cost of Power calculations under Section 2 under this
Agreement. All such records shall be maintained on a generally accepted accounting basis and shall be clearly
identified. COMMONWEALTH shall provide reasonable access to the representatives of PARTICIPANT, or their
appointees, to sucn books and records. PARTICIPANT reserves the right to examine and audit such books and records
and tc make to^scripts or copies of them as necessary. COMMONWEALTH shall allow inspection of all work data,
documents. pr ceedings, and activities related to this Agreement for a period of three (3) years from the date of final
payment under tis Agreement. In addition to the above accounting records, COMMONWEALTH shall maintain
records :o snow actual costs for its Cost of Power.
13. INDEMNIFICATION: At no time shall PARTICIPANT, including its officers, agents and employees, parent or subsidiary
company oe .iac;e or forced to pay penalties, fees, fines or any other sanction levied against COMMONWEALTH by tine
Independent System Operator, the California Public Utilities Commission, the Federal Energy Regulatory o—.-fission
or any other entity as a result of any default on the part of COMMONWEALTH in regards to per`,o,-..an.e of unties
required by this Agreement Should, for any reason, PARTICIPANT be directly assessed any fine, fee x be -airy by
any entity because of COMMONWEALTH'S activities regarding this Agreement, COMMONWEALTH r e fully
responsible for payment thereof. COMMONWEALTH will defend, indemnify, and hold PARTICIPANT a- - from
losses, claims or costs of any kind caused or alleged to have been caused by COMMONWEALTH'S reciicen.oe actions
or inactions.
14. INSURANCE: COMMONWEALTH shall maintain comprehensive general liability insurance in minimum :c. o of $1
million/occurrence and $3 million aggregate and shall maintain workers' compensation insurance as wi:.ned by
California law. COMMONWEALTH will provide proof of insurance to PARTICIPANT upon signature arc er
15. ASSIGNMENT: Neither COMMONWEALTH nor PARTICIPANT may assign this Agreement without te :nor vnitten
consent of the other. If written consent to assignment is not given within 15 days after a written request error, which
consent will not be unreasonably withheld, then the party proposing the assignment may terminate was Agreement
without penalty or liability upon 30 days written notice, provided that COMMONWEALTH may not terminate for 'a_liure of
PARTICIPANT to consent to COMMONWEALTH'S proposed assignment unless its proposed as g e s an
Established Supplier. An Established Supplier is defined as an entity possessing all of (1) all requisite motions,
permits and authorities to perform COMMONWEALTH'S obligations under this Agreement, (2) a demo -stated track
record in the provision of electric power indicative of an ability to fully perform COMMONWEALTH'S obiicators under
this Agreement, and (3) a net worth at least the equivalent of that of COMMONWEALTH'S as of the -..ate of this
Agreement
16. FORCE MAJEURE: 'Force Majeure' shall be defined as an event that is not within the reasonable ocm-: of _ e Party
claiming suspension ('the Claiming Party'), and that by the exercise of due diligence, the Claiming Pa-: s _haze :o
overcome in a commercially reasonable manner or obtain or cause to be obtained a commercially rrascra=.e s�=ttute
performance therefor, and such event shall not be deemed to be a default under this Agreemer_ =_-e :'= once
includes, but is not limited to: acts of God; fire; war, flood; earthquake; civil disturbance, sabotage; fair_ e of fac.:_es o;
breakage of machinery or equipment of parties other than the Claiming parr supply curtailment due .c g cm.ent
failure; declaration of emergency by the ISC/PX; regulatory or legislative action, or action or restrain: o: cc_- c-_.or
governmental authcriry (so long as the Claiming Party has not applied for or assisted in the acclicauo- `c: as: -.as
opposed where and to the extent reasonable, such governmental action). Specifically excluded from =c-e
events is economic hardship due to market conditions, whatever their cause.
If either party shall be unable to carry out any obligation under this Agreement (other than the cci ga_ior _c make
payments) due to Force Majeure, this Agreement shall remain in effect but such obligation shall be sus or the
period necessary as a result of the Force Majeure, provided that (I) the Claiming Party gives the other
written notice describing the particulars Of -the Force Majeure, including but not limited to the nature and of ire
occurrence and the expected duration of the disability; (ii) the suspension of performance is of no greater s,,.-ce and of
no longer duration than is required by the Force Majeure; and (iii) the Claiming Party uses comme-ia:;y a le
efforts to remedy its inability to perform.
17. DEFAULT: Failure by COMMONWEALTH, any affiliate, parent company, partner or principal of
the performance of any obligation under this Agreement constitutes default of this Agreement in _-.e e.e : o= suer
default, in addticn to any other remedies it may have available by law, PARTICIPANT may terminate ...his Acrecen: a:
its option by wn".en notice to COMMONWEALTH. PARTICIPANT shall attempt to provide 30 days -c_ce - -a e.e-.
of such tern-iinauon, but may provide less notice as it determines is reasonable under the circumstances
18. ENTIRE AGREEMENT: This Agreement, including any Exhibit or Schedule hereto, embodies the
and understarc:ro, and surer edes ail prior Agreements and understandings between the came: h - c _-e
subject matter here—_'.. ,his Agreement may not be amender except by wTtnc executed and deliverer o _ e sa _ec
hereto.
5/8/98
19. LAWS, VENUE, AND ATTORNEY'S FEES: This Agreement shall be interpreted in accordance with the laws of the
State of California. If any action is brought to interpret gr enforce any term of this Agreement, the action shall be
brought in a state or federal court situated in the County of San Diego, State of California. In the event of any such
litigation between the parties, the prevailing party shall be entitled to recover all reasonable costs incurred, inducing
reasonable attorneys' fees, as determined by the court.
COMMONWEALTH ENERGY CORPORATION SAN DIEGO REGIONAL POWER POOL PARTICIPANT
Signature Signature
Name Name
Title Title
Date Date
Address Address
Agency
5/8/98
Schedule A
Electric Meters to Participate in San Diego Regional Power Pool
5/8/98
Schedule B
Definitions
Aggregated Monthly Load Factor. Represents the Load Factor calculated for the period of a month for an aggregated
group. Aggregated Monthly Load Factor is calculated by summing the total kWh for all participants of an aggregation,
dlvidng that total by the number of hours in the month, and then dividing that number by the coincident peak kW for all
participants of the aggregation for the same month. For every meter that is eligible to use load profiling, COMMONWEALTH
shall apply California Public Utility Commission (CPUC) approved load profiles provided by San Diego Gas and Electric
(SDG&E) to the PARTICIPANT'S actual monthly kWh usage for that meter as recorded by SDG&E to calculate that meter's
demand for every hour of the period. The calculated hourly demand for each meter will then be used in conjunction with
actual hourly interval metered data to calculate the aggregated group's coincident peak kW. For each meter not eligible to
use load profiling, COMMONWEALTH shall use actual recorded kWh usage for the month and actual recorded kW for each
hour in the month in its calculated of the aggregated group's coincident peak demand. A meter's eligibility (less than 50 kW)
to use load profiling is defined by the CPUC in D. 97-10-086. The approved load profiles may be found on the Internet at
http://162.15.5.21wk-group/dai/dai/.
Applicable Tariff: The current or subsequent public rate or tariff schedule detailing utility rates, rules and terms of service
that are filed with and approved by a regulatory agency and for which the customer is qualified to obtain service.
California Independent System Operator (CAIS0): The entity responsible for the operation and control of the statewide
transmission grid pursuant to AB 1890.
California Public Utilities Commission (CPUC): The regulatory agency established to regulate privately owned utilities and
to ensure adequate service to the public at rates which are just and reasonable both to customers and shareholders of the
utilities.
Cost of Power: As defined in Section 2.2 of this Agreement
Direct Access (DA): A service election which allows customers to purchase competitive energy services from non -utility
entities registered with the State of California known as ESFs.
Direct Access Meters: An interval meter that complies with CPUC meter design specifications and is required by certain
customers to participate in Direct Access. This meter must meet CPUC meter design specification at the time of meter
installation. An interval meter is defined as a meter capable of reading and storing electric consumption data at specified
time intervals of no greater than one hour as required for Direct Access settlement and data required to bill applicable UDC
tariffs.
Electric Service Provider (ESP): An entity which provides electric service to a retail or end -use customer, but which does
not fall within the definition of an electrical corporation under Public Utilities Code Section 218.
Established Supplier: As defined in Section 15 of this Agreement.
Federal Energy Regulatory Commission: The federal regulatory agency responsible for regulating the activities of key
portions of the nation's natural gas utilities, electric utilities, natural gas pipeline transportation utilities, and hydroelectric
power producers.
Guaranteed Savings: As defined in Section 2.1 of this Agreement
Incremental Savings: As defined in Section 2.2 of this Agreement
Kilowatt (kW): Often referred to as electric demand, kW is the amount of energy drawn by a customer at a specific time.
Kilowatt-hour (kWh) Electric energy expressed in kilowatt-hours is measured by multiplying the amount of electric power
delivered (measure in watts) by the amount of time over which the energy was consumed (measured in hours). Kilowatts
equal one thousand watt-nours. Megawatts equal a million watt-hours or one thousand kilowatt-hours.
5/8/98
Load Factor. Load Factor indicates to what degree a participant's actual energy consumption (kWh) during a given time
period compared to the consumption that would have occurred had consumption been fully sustained at the participant's
maximum demand (kW) level. Load Factors are expressed in percentages, and higher load factors represent a more even
distribution of load. Load Factor is calculated by dividing the total kWh for a period by the hours in the period, and then
dividing that number by the peak kW for the same period.
Meter Data Management Agent (MDMA): MDMAs must be approved by the customer's UDC and is responsible for meter
reading, usage calculations and data across.
Participant An agency that executes a Memorandum of Understanding with SANDAG to join the San Diego Regional
Power Pool. A Participant may be a subsidiary public agency or non profit organization of the entity executing this
Agreement
Power Exchange (PX): A California state chartered, non profit organization charged with providing an efficient competitive
auction, open on a nondiscriminatory basis to all suppliers, that meets the loads of all exchange customers at efficient prices.
The PX is a scheduling coordinator and is independent of the CAISO and other market participants.
Power Procurement Process: The process which includes identifying qualified Electrical Service Providers, developing a
Request for Proposals, solicitation of ESP responses, evaluation of such proposals, negotiation of power purchase
agreements, and development of final contracts for competitive power purchases.
Meter (or Meters): As defined in the first Recital of this Agreement
San Diego Regional Power Pool: An aggregated group of agencies established to coordinate the purchase of electric
energy, transmission, and other services on behalf of the participating agencies.
San Diego Association of Governments (SANDAG): SANDAG is the regional planning agency, as well as a key technical
and informational res^urce, for the area's eighteen incorporated cities and the county government who collectively are the
Association of Governments. Through this voluntary association, local governments work together to solve cur nt problems
and plan for the future. SANDAG is a joint powers agency authorized under California State law.
Scheduling Coordinator (SC): An entity certified by the Federal Regulatory Commission through the CAISO that acts as a
go-between with the ISO on behalf of generators, supply aggregators (wholesale marketers), retailers, and customers to
schedule the distribution of electricity.
Utility Distribution Companies (UDCs): The entities which will continue to provide regulated services for the distribution of
electricity to customers and serve customers who do not. choose direct access.
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998
AGENDA ITEM NO. 11
(-ITEM TITLE
ORDINANCE AMENDING TITLE 10, CHAPTER 10.45 OF THE NATIONAL CITY MUNICIPAL
CODES REGARDING SECURITY AND FIRE ALARM SYSTEM
PREPARED BY
EXPLANATION
Rudolf Hradecky Ui10 DEPARTMENT
(See attached)
Senior Assistant City Attorney
X
Environmental Review N/A
Financial Statement
N/A
STAFF RECOMMENDATION
Amend Title 10 of the National City Municipal Code.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below )
Ordinance
Account No.
Resolution No.
EXPLANATION:
Ordinance No. 98-2142 adopted February 17, 1998 added Chapter 10.45 to the
National City Municipal Code relating to Security and Fire Alarm Systems. During the
printing of the Municipal Code by Book Publishing Company, we discovered that some
sections were inadvertently omitted from the final text of the version presented to Council.
This ordinance will correct the omission by adding additional sections, none of which affect
the validity of the earlier adopted sections. The additional sections are administrative in
nature, dealing with standards for alarm systems and procedures for suspension or revocation
of alarm permits.
We are also proposing some revisions to the existing sections to "fine tune" the
program to allow for cost recovery and program administration. These revisions include
adoption of the application fees and penalty assessments previously identified in the staff report
that accompanied the original ordinance, and establishment of a revolving administration fund
for the program.
Each false alarm activation in excess of two (2) in any twelve-month period of
time requiring police response will result in a penalty as follows:
3`d False Alarm
4th False Alarm
5th False Alarm
6th False Alarm
7 or more False Alarms
= $ 50.00
= $ 75.00
= $100.00
= $150.00
_ $200.00
The alarm permit application fee will be established as follows based on
the cost of city services:
Businesses - $40.00 (2 year period)
Residences - $20.00 (2 year period)
These revisions have been coordinated with the Police, Fire and Finance Departments.
We are republishing the entire text of Chapter 10.45 in this ordinance, to include the
provisions previously adopted along with the changes being introduced. This ordinance will
supersede Ordinance 98-2142 as of August 1, 1998.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF NATIONAL CITY AMENDING TITLE 10
OF THE NATIONAL CITY MUNICIPAL CODE
BY AMENDING CHAPTER 10.45 REGARDING
SECURITY AND FIRE ALARM SYSTEMS
BE IT ORDAINED by the City Council of the City of National City as follows:
Section 1. That Title 10 of the National City Municipal Code is amended by
amending Chapter 10.45 to read in its entirety as follows:
Chapter 10.45
SECURITY AND FIRE ALARM SYSTEMS
Sections:
10.45.010 Short title.
10.45.020 Purpose and Intent.
10.45.030 Definitions.
10.45.040 Alarm business operator; alarm agent --registration.
10.45.050 Alarm user's permit.
10.45.060 Correction of information.
10.45.070 Alarm system inspections.
10.45.080 Alarm system standards and regulations.
10.45.090 Purpose of alarm system.
10.45.100 Direct -dial telephone device.
10.45.110 Alarm business and alarm agent responsibility.
10.45.120 Repairs.
10.45.130 False alarm administrative penalty fines and cost recovery fees.
10.45.140 Right to discontinue response.
10.45.150 Suspension/revocation of permits.
10.45.160 Appeals.
10.45.170 Criminal penalties.
10.45.180 Limitations of liability.
10.45.190 Severability of provisions.
10.45.200 Exemptions applicable to other alarm systems.
10.45.210 Exemptions for governmental entities.
10.45.220 Confidentiality.
Ordinance No.
Page 2 of 9
10.45.010 Short Title. This Chapter shall be known and may be cited as the
"National City Security Alarm Ordinance."
10.45.020 Purpose and Intent. The City Council finds and declares that:
A. Inadequately regulated security and fire alarm systems present a growing danger to the
health, safety and welfare of the residents of the city;
B. The volume and frequency of nuisance alarms are conditions which have persisted so
as to become hazardous and causing a serious drain upon limited police and fire services and
equipment needed at other locations;
C. The unnecessary waste of tax dollars through responses to nuisance alarms must be
reduced;
D. Every residence and business property is entitled to the safety and protection afforded
by 10 al law enforcement;
E. The necessity for the provisions and prohibitions hereinafter contained and enacted is
declared to be a matter of public policy in the pursuance of security and promoting the public
health, safety and welfare of the city and its residents.
10.45.030 Definitions. For the purposes of this chapter, the following words and
phrases shall be construed as set forth in this section unless it is apparent from the context that
a different meaning is intended:
A. "Alarm agent" means and includes any person who is self-employed or employed
directly or indirectly by an alarm business operator whose duties include, but are not limited
to: selling, maintaining, installing, monitoring, demonstrating or causing others to respond to
an alarm in or on any building, place or premises. This definition shall not apply to local
safety officers as defined in Government Code Section 20019.4.
B. "Alarm business operator" means and includes any business operated for any
consideration whatsoever, engaged in the installation, maintenance, alteration or servicing of
alarm systems or which responds to such alarm systems. "Alarm business operator,"
however, shall not include a business which merely sells from a fixed location or manufactures
alarm systems, unless such business also services, installs, monitors or responds to alarm
systems at the protected premises.
C. "Alarm system" is any device designed for the detection of an unauthorized entry or
fire on the premises or for alerting others of a fire or the commission of an unlawful act, or
both, and when activated emits an audible or silent signal or message to which the Police or
Fire Department are expected to respond. It includes those devices which emit a signal within
the protected premises only and are supervised by the proprietor of the premises where
located, otherwise known as a proprietary alarm. Auxiliary devices installed by a telephone
company to protect its systems which might be damaged or disrupted by the use of an alarm
system are not included in the definition.
D. "Alarm user" means any person who owns, leases, rents, uses or makes available for
use by its agents, lessees, employees, representatives or immediate family an alarm system in
the city.
Ordinance No.
Page 3 of 9
E. "Audible alarm" means an alarm system designed to emit an audible sound outside of
the protected premises to alert persons of a fire or an unauthorized entry on the premises or of
the commission of an unlawful act.
F. "Business" means any nonresidential use.
G. "Direct -dial device" means a device which is connected to a telephone line and upon
activation of the alarm system automatically dials a predetermined telephone number and
transmits a message or signal indicating a need for emergency response.
H. "False alarm" means the activation of an alarm system through mechanical failure,
accident, misoperation, malfunction, misuse, or the negligence of either the alarm user,
operator or agent, or any of their employees or agents. False alarms shall not include alarms
caused by acts of God, the malfunction of telephone or electrical lines, circuits or other causes
which are beyond the control of the alarm user, operator or agent.
I. "Fee schedule" means the National City Fee Schedule adopted by the City Council.
J. "Issuing officer" shall mean the Chief of Police or Fire Chief.
K. "Person" shall mean a natural person, firm, corporation, association, partnership,
individual, organization, or company. It excludes a governmental political unit.
L. "Residential" means premises used as dwelling units, which includes apartments and
lodging houses.
10.45.040 Alarm business operator: alarm agent --registration. A. After August 1,
1998, it is unlawful for any person, partnership, corporation or firm to own, manage, conduct
or carry on an alarm business within the city without first having registered with the Police
Department; provided, however, such registration shall not be required for any business which
only sells or leases the alarm systems from a fixed location unless such business services,
installs, monitors or responds to alarm systems at the protected premises. Registration shall be
accomplished by furnishing such information as may be required by the Police Department,
including but not limited to the full name of the business, the number of the license issued by
the State Director of Consumer Affairs for the alarm business, and the name and business
address of the manager of operations for the area which includes the City. The Police
Department will coordinate this information with the Fire Department pertaining to systems
with a single fire function or a dual fire and unauthorized entry function.
B. Alarm agents. After August 1, 1998, it is unlawful for any person, including the
owner of an alarm business, to act as an alarm agent within the City without first having
registered its, his or her name and filed with the Chief of Police a copy of the alarm agent
registration card issued by the State Director of Consumer Affairs pursuant to the provisions of
Section 7590, et seq. of the California Business and Professions Code; provided, however,
nothing in this chapter shall require a person to so register in order to install, service, repair,
alter, replace, or move an alarm system on the premises owned or occupied by that person,
and further provided, nothing herein shall require a person to so register who is merely a
salesperson for any business not required to obtain an alarm business permit under the
provisions of this section if such salesperson does not engage in any other activities related to
alarm systems apart from selling.
Ordinance No.
Page 4 of 9
10.45,050 Alarm user's permit. A. After August 1, 1998, it is unlawful to install,
or cause to be installed, use, maintain, or possess an alarm system on any business or
residence owned by or under the possession or control of such person within the city without
first having obtained an alarm user's permit from the Issuing Officer. The Issuing Officer
shall prescribe the form of the application and request such information as is necessary to
evaluate and act upon the permit application. Every twenty-four (24) months, a non-
refundable fee of twenty dollars ($20) for residential permits and forty dollars ($40) for
business permits shall accompany each application. The application fee may thereafter be
amended, from time to time, by resolution of the City Council. The Police Department will
coordinate the permit processing with the Fire Department as necessary.
B. The permit application required under subsection A of this Section 10.45.050 shall
provide the following information:
1. The number of alarm systems and specific purpose for which the alarm system
installed;
2. The alarm user's name;
3. The address of the premises in or upon which the alarm system has been or will
be installed;
4. The alarms user's telephone number;
5. The alarm business operator or operators selling, installing, monitoring,
inspecting, responding to and/or maintaining the alarm system; and,
6. The name and telephone number of at least two persons who can be reached at
any time, day or night and who are authorized to respond to an alarm signal and who can open
the premises in which the system is installed.
C. An alarm permit shall be valid for twenty-four (24) months. A separate permit shall be
obtained for each separate business or separate place of business, and a new permit is required
for any change of ownership or change of type of permit.
D. Where an alarm system is in operation prior to the effective date of the ordinance
codified in this chapter, the alarm user shall be responsible for contacting the Issuing Officer
and obtaining a permit within ninety (90) days after the effective date of the ordinance codified
in this chapter.
E. If an alarm business or agent uses an alarm system to protect its premises, it shall
obtain a user permit as required in this section.
10.45.60 Correction of information. Whenever any change occurs relating to the
written information required by Section 10.45.050, the permit holder or designee shall give
written notice of such change to the Issuing Officer within five (5) working days.
10.45, 0 %0 Alarm system inspections. All alarm systems and appurtenant
equipment installed on any premises shall meet or exceed the minimum standards established
by this Chapter 10.45. The City reserves the right to inspect all alarm systems, subject to all
applicable laws including Code of Civil Procedure Section 1822.50 et seq.
Ordinance No.
Page 5 of 9
10,45.080 Alarm system standards and regulations. A. Alarm Deactivation -
Audible Alarms. Audible residential alarms used for unauthorized entry notification shall be
equipped with an automatic shutoff mechanism capable of terminating the audible annunciator
after activation within a maximum of fifteen (15) minutes. Audible commercial alarm systems
used for unauthorized entry notification shall be equipped with an automatic shutoff mechanism
capable of terminating the audible annunciator after activation within a maximum of thirty (30)
minutes. An alarm system or portion used for fire detection and notification shall not be
subject to this restriction, since such systems must be manually acknowledged.
B. Maintenance notification. The alarm user, and the alarm business operator or agent
performing maintenance work for an alarm user, shall contact the Police Department
Communication Center (telephone: 336-4411) prior to any service, test, repair, maintenance,
alteration, or installation of an alarm system which might produce a false alarm. Any alarm
activated where such prior notice has been given shall not constitute a false alarm.
C. Power supply. Alarm systems for fire detection and notification shall be supplied with
an uninterruptible power supply such that the failure or interruption of normal utility electricity
will not activate the alarm system. The power supply must be capable of at least twenty four
(24) hours of operation.
D. Repairs. When any false alarm caused by a malfunction of an alarm system has
occurred, the alarm user shall cause the alarm system to be repaired to eliminate the
malfunction. The alarm system annunciator shall be disconnected while repairs are made.
E. Permit number. Every alarm system user whose alarm system is monitored by an
alarm response company shall provide that company with their alarm system permit number,
once it is issued by the Issuing Officer. When such responding company calls the Police
Department Communication Center to report activation of an alarm system it monitors, the
permit number shall be provided to the dispatcher for a log entry.
10.45.090 Purpose of alarm system. It is unlawful to use an alarm system other
than for purposes specifically stated in the application required by Section 10.45.050B.
10.45.100 Direct -dial telephone device. It is unlawful for any person to equip an
alarm system with either a direct -dial device or any direct -line equipment which, when
activated, will automatically dial a telephone number in or signal directly any office of the
Police or Fire Departments.
10.45,110 Alarm business and alarm agent responsibility. It is unlawful for an
alarm business operator or an alarm agent, or both, to fail to inform their respective alarm
system users of the provisions of this chapter. An alarm business operator may obtain the
necessary permits for the alarm user.
10.45,120 Repairs. For every audible alarm system, the owner shall post the
names and telephone numbers of persons to be notified to render repairs or service twenty-four
(24) hours a day.
Ordinance No.
Page 6 of 9
10.45.130 False alarm administrative penalty fine and cost recovery fees.
A. When any emergency alarms, messages, signals, or notices are received by the Police
or Fire Department showing that an alarm user or an alarm agent or business operator
performing maintenance or repair has failed to meet any of the requirements of this chapter,
the Issuing Officer is authorized to require the user of that alarm system to disconnect the
system until it complies with the requirements of this Chapter 10.45.
B. After August 1, 1998, any person having an alarm system, or any alarm agent or
business operator who maintains an alarm system and fails to notify the Police
Communications Center (telephone 336-4411) in accordance with Section 10.45.080B, which
results in a police or fire response in which the alarm proves to be a false alarm, shall pay the
administrative penalty prescribed below, in addition to any cost recovery fees authorized for
equipment and personnel, for each false alarm, message or signal in excess of two activations
in any twelve (12) month period. A police response results under this section when the officer
or mobile unit arrives on scene at the protected premise; a fire response results when a fire
apparatus has been dispatched as a result of alarm transmission.
3'd False Alarm
4th False Alarm
5th False Alarm
6th False Alarm
7 or more False Alarms
= $ 50.00
=$75.00
= $100.00
= $150.00
= $200.00
C. The Finance Director shall issue a monthly bill for unpaid administrative penalties
accrued during any monthly billing period and any prior periods. Such bill, unless appealed as
prescribed in this Section 10.45.130, shall be due and payable within thirty (30) days of the
billing date.
D. A late fee of fifteen (15%) percent of the false alarm administrative penalty shall be
added to the unpaid balance of any assessments required by this section not paid within thirty
(30) days following the date the penalty becomes final.
E. The permit holder may appeal an administrative penalty by depositing the
administrative penalty and filing an appeal pursuant to Section 10.45.160.
1. Unless appealed, the administrative penalty becomes final on the suspense date
specified in the notice.
2. If appealed, the administrative penalty becomes final on the date of service of
the decision on appeal, and the party is thereafter limited by Government Code Section
53069.4(b) to a period of twenty (20) days following the date the administrative penalty
became final to seeking judicial review before a Municipal Court.
F. Administering departments are authorized to charge cost recovery fees for services
provided under this Chapter. Cost recovery fees may also be recovered for equipment and
personnel expenses incurred in response to false alarms. All administrative penalties,
application fees and related cost recovery fees shall be credited to a "Security and Fire Alarm
Regulation Fund". The fund shall be used exclusively, and may be expended without further
Ordinance No.
Page 7 of 9
Council action, for those expenses associated with the administration and enforcement of this
Chapter 10.45.
G. The amount of any cost recovery fees, false alarm administrative penalties and late fees
that have become final pursuant to this Section 10.45.130 shall be deemed a debt to the City,
and an action may be commenced in the name of the City in any court of competent
jurisdiction in the amount of the delinquent debt. Payment of any administrative penalties and
late charges shall not prohibit criminal prosecution for the violation of any provisions of this
chapter.
10.45.140 Right to discontinue response. The Issuing Officer reserves the right to
discontinue response by fire or police officers to any permitted location based upon a signal
generated by a silent or audible alarm when (1) the alarm user has been given written notice
after being charged six (6) false alarm administrative penalties within any twelve (12) month
period, or (2) the alarm user has failed to pay any cost recovery fee, or administrative penalty.
Reinstatement may occur when the alarm user has taken steps to eliminate or correct the
problem(s) and has documented the corrective action in writing to the Issuing Officer and paid
any penalties or fees that are due. This section shall not be construed or interpreted to
authorize a non -response to a telephone call using the "9-1-1" emergency telephone system.
10.45.150 Suspension/revocation of permits. The issuing officer may revoke or
suspend an alarm user's permit under this Chapter for violating any provisions of this Chapter,
or the rules or regulations made pursuant to this Chapter, including but not limited to, false
alarms which exceed the numbers permitted pursuant to Section 10.45.130, or for failing or
refusing to pay the false alarm administrative penalty as provided in this Chapter. The issuing
officer shall first notify the holder of the permit in writing of the intention to suspend or revoke
the permit no later than seventy-two (72) hours before the effective hour of the suspension or
revocation, along with notice of the opportunity for administrative review of the proposed
action pursuant to Section 10.45.160. The notice shall specify a suspense date, after which the
action or administrative penalty shall become final, unless appealed.
10.45.160 Appeals. Any alarm user, operator or agent aggrieved by the decision
of the Issuing Officer to suspend or revoke its permit or to impose an administrative penalty
may appeal to the City Manager within ten (10) days of receipt of notice of the Issuing
Officer's decision. The City Manager or designee shall thereupon set the matter for an
administrative hearing within fifteen (15) days before an examiner. The examiner shall be
neutral and unbiased, and may be a member of City staff. The examiner shall allow the
Issuing Officer and the appellant each to present and examine all relevant evidence. The
formal rules of evidence do not apply, but the examiner shall allow evidence of a nature which
responsible persons are accustomed to rely upon in the conduct of serious affairs to be
admissible upon the issue. The review and written decision of the hearing examiner shall be
final and constitute the exhaustion of administrative remedy. It shall be served upon the
permittee and Issuing Officer, accompanied by a certificate of mailing, no later than fifteen
(15) days following the hearing.
Ordinance No.
Page 8 of 9
10.45.170 Criminal penalties. It is unlawful to violate any mandatory provision or
prohibition of this Chapter. Each violation constitutes a separate offense for each day during
any portion of which any violation of any provision of this Chapter is committed, continued or
permitted by such persons.
10.45.180 Limitations of liability. The City is under no duty, liability or
obligation to a permittee or any other person by reason of any provision of this Chapter.
10.45,190 SeverabiIity of provisions. If any section of this ordinance, or any part
thereof, is determined invalid or unconstitutional, such determination shall not invalidate the
remaining portions.
10.45.200 Exemptions applicable to other alarm systems. The provisions of this
Chapter 10.45 do not apply to the following alarm systems: (a) Alarm systems used by Federal
Deposit Insurance Corporation insured institutions; (b) Alarm systems affixed to automobiles.
boats, boat trailers, recreational vehicles and aircraft; (c) Fire alarm systems installed in a
building or structure pursuant to the Uniform Fire Code (Chapter 15.28) as a condition to the
issuance of a building permit for that building or structure, except that the Finance Director
may collect a false alarm cost recovery fee or administrative penalty, or both, for each false
alarm emanating from that system pursuant to Section 10.45.130B.
10.45.210 Exemption for governmental entities. Except for cost recovery, the
provisions of this Chapter do not apply to public, municipal, county, state and federal
agencies. The City reserves the right to seek cost recovery for false alarms generated from
other governmental facilities, unless exempted by agreement or statute.
10.45.220 Confidentiality. The information furnished and secured pursuant to this
Chapter shall be confidential in character and shall not be subject to public inspection and shall
be kept so that the contents thereof shall not be known except to persons charged with the
administration of this chapter. No information shall be released to the public regarding
whether or not an alarm system is installed at any particular premises.
Section 2. The emendations made by this ordinance shall supersede any provisions
of Ordinance 98-2142 that are inconsistent, and on and after August 1, 1998, this ordinance
shall govern the administration of the National City Security Alarm Ordinance.
Signature Page to Follow
Ordinance No.
Page 9 of 9
PASSED and ADOPTED this
ATTEST:
Michael R. Dalla
City Clerk
APPROVED AS TO FORM:
/€4t:
George H. Eiser, III
City Attorney
f:\I,,,,. orajn,xe
Z
day of , 1998.
George H. Waters, Mayor
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998 AGENDA ITEM NO 12
ITEM TITLE
PROPOSED LETTER REGARDING SOUTH BAY PUMP STATION
AND CONVEYANCE SYSTEM
PREPARED BY Roger Post "` G,11 DEPARTMENT Planning Director
EXPLANATION
The City of San Diego Metropolitan Wastewater Department is proposing the
construction of a new wastewater treatment plant, adjacent to the South Bay Water
Reclamation Plant and north of the international border. In addition, a pump station and
force main to convey wastewater south to the new treatment plant are also proposed.
Seven alternative sites for the pump station have been suggested, including one in
National City, on the Hoover Avenue property currently occupied by Bannister Steel.
Locating a sewer pump station here would pose numerous problems. Attached is a draft
letter of opposition to the City of San Diego for Council's consideration.
Environmental Review
Financial Statement
N/A
X N/A
Account No
STAFF RECOMMENDATION
That the attached letter be sent to the City of San Diego Metropolitan Wastewater
Department.
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS (Listed Below) Resolution No
1. Draft letter of comment
2. City of San Diego letter dated May 8. 1998.
A-200 IRe• '/BC'
June 2, 1998
Larry Sherry, Project Officer II
City of San Diego
Metropolitan Wastewater Department
Public Works
600 B Street
San Diego, CA 92101-4587
Subject: Siting of the South Bay Pump Station and Conveyance System
We are in receipt of your recent letter requesting National City's input on the various
alternative sites. One of the sites is located on Hoover Avenue in the City of National
City on a property currently occupied by Bannister Steel. It is the City's position that this
is not a suitable location for a sewer pump station. The reasons for this position are as
follows:
1. While the region as a whole has experienced and will continue to experience large
population increases necessitating expansion of the sewer system, very little of
this growth is occurring in National City. It would seem more appropriate that a
jurisdiction benefiting from this regional growth would provide a site for the
facility.
2. The Bannister Steel site is highly visible from the I-5/Rt. 54 interchange. While
we have no information on the size and design features of the proposed pump
station, we are concerned about potential visual impacts associated with it.
3. It is obvious that odor control is an important aspect of this project. It has been
our experience that when sewer equipment is functioning properly, adverse odors
do not occur. What guarantees do we have, however. that there will not be
occasional equipment malfunctions resulting in the release of sewer gases? We
need to understand the possible health risks or nuisance that this may cause our
residents and businesses.
Immediately ,vest of I-5. National City is engaged in a major redevelopment effort
involving_ a marina and various other tourist'commercial uses. A pump station in
such close proximity would have a detrimental effect on these efforts and could
threaten the viability of the project.
5. When property is purchased by a governmental agency, typically it is taken off the
tax roles. Currently this is a productive piece of industrial property generating
economic benefits for the City. Recent press reports claim the project will result
in an increase in property tax revenue. Please explain how this will happen.
6. It appears the pump station would not be constructed along a major street.
However. any potential for traffic impacts on National City Boulevard either
during construction or as a result of emergency repairs would need to be
addressed.
7. The National City property under consideration contains a marsh. While we
assume you would have no plans to build there, it is essential that any activity
occurring on the site not disturb this vital habitat area.
Your letter also inquired about the City permit/approval process, should a National City
site be ultimately selected. Please be advised that the facility would require both a
Conditional Use Permit (CUP) and a Coastal Development Permit (CDP) to be issued by
the City. Environmental review would be needed prior to City approval of either the
CUP or CDP. This is expected to covered as part of the larger project VIWWD would be
proposing_ including several other pump stations and redistribution of sewerage flow and
changes in system capacity.
For further information on City permit processing, please contact Planning Director
Roger Post at 336-410. Public Works Director Curt Williams at 336-4360 can respond to
other sewer related questions.
MAY 141998
May 8. 1998
Mr. Burt Myers
City Engineer
City of National City
Civic Center
1243 National City Blvd.
National City, CA 91950
Dear Mr. Myers:
Tt-IE CITY OF SAN DIEGO
II
IJ
iii iriti
RECNTRSO
III�II�iIII
1998064481
Cm'i`F NATIONAL Clf
""'NrE3!NG DEPT.
T 1 CEIVED
c_re S�lZ
SUBJECT: Siting of the South Bay Pump Station and Conveyance System
The City of San Diego Metropolitan Wastewater Department (MWWD) is responsible for
the upgrade and expansion of the Metropolitan Sewerage System (Metro). The Metro
system treats approximately 190 million gallons of wastewater per day (mgd). This
wastewater is generated in the City of San Diego and 15 other participating agencies,
including the City of National City (the City). The current Metro system consists of the
Point Loma Wastewater Treatment Plant, the North City Water Reclamation Plant, the
Metro Biosolids Center, and the South Bay Water Reclamation Plant, which is currently
under construction.
MWWD has conducted a number of studies to determine how best to serve the future
capacity needs of the Metro System. One of these studies was the analysis of the
South Metro Interceptor. This interceptor conveys wastewater from the City and the
southern region of San Diego County to the Point Loma Wastewater Treatment Plant.
Our studies showed that continuing to convey the wastewater north through the South
Metro Interceptor would require costly improvements to rehabilitate and increase the
capacity of that pipeline, and that it would be more economical to treat the wastewater
in the area where it is generated. This led to the decision to construct treatment
facilities in the South Bay area.
We are proposing to construct a 21 mgd wastewater treatment plant in the South Bay.
adjacent to the South Bay Water Reclamation Plant and north of the international
border. and a pump station and force main to convey wastewater south to the new
treatment plant.
We are Icci<inc at a number of aiternative pump station sites and pipeline alignments.
Metropolitan Wastewater • Public Works
•
Mr. Burt Myers
City of National City
May 8, 1998
Page 2 of 2
One of these sites is in the City (see enclosed Figure). It is anticipated that the pipeline
from the pump station, after crossing the Sweetwater River and Interstate 5. will travel
south on either Bay Boulevard or Broadway. This month, MWVVD will be forming a
Community Advisory Group. We will be setting up a series of meetings to solicit public
input and comment on the various sites and alignments. However, prior to meeting with
the public, we would like to know if the City has any concerns or objections to the sites
we will be studying. Also we are interested in knowing what the procedure is for
obtaining a permit / approval from the City should we ultimately select a site in National
City.
At this time the alternative sites and alignments are preliminary only. Your input, along
with additional engineering, environmental, and community review will be used to
select a preferred alternative. We appreciate your assistance and look forward to
working closely with you during the site and alignment selection process. If you have
any questions, please call me at (619) 654-4247.
Sincerely,
m6c
1" LARRY SHERRY
Project Officer II
Enclosure: 1) Alternative sites for South Bay Pump Station
2) Figure depicting the site located in The City of National City
cc: Sam Arabzadeh, City of National City
[G aNG PUB_ _ .C2 `:vPC]
SOUTH BAY CONVEYANCE SYSTEM
ALTERNATIVE SITES FOR SOUTH BAY PUMP STATION
FIGURE
;1.,.
III 1/2,14 ,
I
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y,11 ,1,41Y1, ,, iv,,i ,
.i i. . +,'Ili
,1,
i
111,ii.,ii,,,ii,:iii\ii 1,(11. ) ,',',
'11,11 . , ,,.1,1 o:1.741, it 't i'' IL: ),
't i.1 k 'I, , !,). I III.% N. ' 0\ t
11
(1'4'' ', 'Oil ''',1
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4:
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE June 9, 1998
13
AGENDA ITEM NO.
(-ITEM TITLE
PREPARED BY
EXPLANATION
REVIEW OF THE NATIONAL CITY CONFLICT OF INTEREST CODE
George H. Eiser, III^^ DEPARTMENT
1J
Environmental Review
Financial Statement
N/A
X
N/A
See attached memorandum.
City Attorney
Account No.
STAFF RECOMMENDATION
It is recommended that the existing Conflict of Interest Code remain in effect without further
amendment.
BOARD / COMMISSION RECOMMENDATION
N/A
ATTACHMENTS ( Listed Below )
Memorandum
Resolution No.
City of National City
Office of the City Attorney
1243 National City Boulevard, National City, CA 91950
George H. Eiser, III City Attorney
(619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615
TO: Mayor and City Council
FROM: City Attorney
RE: Review of Conflict of Interest Code
DATE: June 2, 1998
As you know, the Political Reform Act requires various city officials to file annual statements
of economic interests. Those required to file statements may be divided into two groups -
those required to file under Government Code Section 87200 (mayors, councilmembers,
planning commissioners, city manager, city attorneys, and those who manage public
investments), and those required to file under Government Code Section 87300. The reporting
requirements of the Section 87200 filers are established by state law. The reporting
requirements of the Section 87300 filers are established by conflict of interest codes adopted by
each city. Additionally, those individuals who must file a statement under the conflict of
interest code is prescribed by such code.
The criteria for determining whether an officer, employee, board member or commissioner
should file a statement of economic interests under a conflict of interest code are set forth in
Section 18700 of Title 2 of the California Code of Regulations, and at Section 82019 of the
Government Code. Essentially, if an individual's duties involve making or participation in the
making of governmental decisions which may have a material effect upon a financial interest of
that individual, then the individual is subject to the reporting requirement.
Section 87306.5 of the Act requires that no later than July 1 of each even -numbered year, the
code reviewing body (the City Council is the "code reviewing body" for all agencies in the
city) shall cause a review of its conflict of interest code to occur, and for the code to be
amended if necessitated by changed circumstances.
National City's Conflict of Interest Code was amended extensively in 1994 and 1996 to bring it
into compliance with the Political Reform Act. Since I perceive no changed circumstances
since the last amendment, my recommendation is that the existing Code remain in effect
without further amendment.
GHE/gmo
Ate. _
GEORGE H. EISER, III
City Attorney
® RcL „
JU LDING AND SAFETY DEPT.
RECEIVED
J U N 0 S 1998
NATIONAL CITY, CALIF.
Pentecostal Missionary
CHURCH of CHRIST (41" Watch)
2410 East 8''9treet
National City, CA 91950
June 5,1998
Michael Bouse
1243 National City Blvd.
National City, CA 91950
Dear Sir.
The Pentecostal Missionary Church of Christ (4'h Watch) is planning to commemorate
the upcoming Centennial Anniversary of Independence of Philippines with a musical
presentation on June 11, 1998. Along with this musical presentation, we have
organized a dance group to perform the traditional folk dances and a group to sing the
traditional folk songs of the Philippines. This will be followed by a short exhortation by
the locale minister Pastor Rodrigo Surilla. We are planning to hold this event outside on
our font parking lot. We will be only be having mediocre lights and sounds to consider
the establishments around us.
W e will be eagerly waiting for your reply in regards to this matter. Please call us at
(619) 474-1015/267-2582.
Mayville LaRosa
Assistant Secretary
ITEM #14
6/9/98
To: City Council
From: Councilmember Beauchamp
Date: 3 June 1998
Re: Possible Annexation of non-residential areas
With the latest planning conflict involving Lincoln Acres still fresh in our minds, I would like the
Council to consider annexation of two non-residential tracts of County-adminstered lands. The enclosed draft
letter indicates the issues relative to one of these privately -owned parcels.
I would also like to establish a liason committee to meet with Chula Vista to address boundary
adjustments and tax partitioning scenarios for the 35th, Street, Harbor Drive in, Food for Less and Dixieline
sites.
June 1998
DRAFT
I want to thank you for discussing the operation of the Park and the concerns you and your corporate
owners might have regarding annexation of your 21.38 acre facility to the City of National City. Certain
members of the City Council are also interested in annexing the Lincoln Acres area for better governance of that
region. The current situation with jurisdiction by the County Sheriff and California Highway Patrol makes
resolution of civic and criminal disturbances problematic. Already the City of National City provides fire
protection through a contract with the Lower Sweetwater Fire Protection District. I believe that operation of that
District is not cost effective and that its presence is the main reason annexation has not proceeded.
There are several issues that the City is investigating relative to annexation. One of our concerns is that
of sewer connections versus septic systems. The City has excess sewer capacity that we are hesitant to use and
we are hopeful that any capacity associated with the current sewer provider can be transferred with any possible
annexation. Since you are on septic systems and have such a large acreage, there is only a very slim chance that
you would ever connect onto the system, so this issue is probably not important. Our rates, however, in National
City are much lower than those in the Spring Valley system, which now serves the Lincoln Acres area.
Property taxes would not be changed by the annexation. The recent sale has made the largest change in
the property taxes of the site.
Perhaps the most attractive aspect of the annexation is the location of the grave of the National City
founder, Frank Kimball, which is at a prominent site in your Park Annexation would place the mortal remains
of our founder back into his city. I can't equate this to the discovery of the last czar's remains and their
enshrinement at St. Petersburg, but it is important to some of us locally. The PR from this could be positive for
the Park.
The process of annexation of large, non-residential tracts of contiguous lands could be handled simply
by an owner's signature on a petition. Although I cannot make any promise on this matter, I believe that the
annexation filing fee would be a sum which the City would absorb if your were interested in proceeding.
If you have any questions on this matter, I would appreciate hearing from you and your corporate owners.
Sincerely,
Lincoln Acres
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County of San Diego
I ru:uln Acres
National City
Chula Vista
City of San Diego
La Vista Cemetary
Lincoln Acres
County Park
County Library
Post Office
Park & Ride
General Plan Land
Use Designation
Boundaries
(51 Residential 4.3 DU/AC
(25) Extractive 1 DU/20 AC
Parcels
Roads
StAdv. I ui - 6501i