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Home My WebLink About1999 08-17 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY, AUGUST 17, 1999 - 3:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY THE CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 3, 1999. COUNCIL AGENDA 8/17/99 Page 2 PRESENTATION Employee Introduction Program CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Resolution No. 99-122 Resolution of the City Council of the City of National City authorizing the donation of obsolete equipment to the Tecate Fire Department. (Purchasing) 2. Resolution No. 99-123 Resolution of the City Council of the City of National City accepting the lowest responsive bid from Nixon Egli Equipment Company, and authorizing the purchase of one Athey Street Sweeper. (Purchasing) 3. Resolution No. 99-124 Resolution of the City Council of the City of National City accepting an easement from the Port of San Diego for the construction and operation of a portion of Harrison Avenue. (Engineering) 4. WARRANT REGISTER #05 (Finance) Ratification of Demands in the amount of $299,072.47. COUNCIL AGENDA 8/17/99 Page 3 CONSENT CALENDAR (Cont.) 5. WARRANT REGISTER #06 (Finance) Ratification of Demands in the amount of $1,305,636.63. 6. Claim for Damages: Pacific Bell (RIDPATH) (City Clerk) 7. Claim for Damages: Reggie Reid (City Clerk) 8. Claim for Damages: Merissa Fihaki (City Clerk) NEW BUSINESS 9. Use of the Community Building by the National School District on August 27, 1999, and waiver of fees. (Acting Public Works Director) 10. Use of the Community Building by the National City Chamber of Commerce for the 42nd Annual Salute to the Navy on October 13, 1999, and waiver of fees. (Acting Public Works Director) 11. Temporary Use Permit - National City Library Chili Cook -off / R.I.F. (Building & Safety) 12. Temporary Use Permit - St. Mary's Parish, Fall Festival. (Building & Safety) COUNCIL AGENDA 8/17/99 Page 4 NEW BUSINESS (Cont.) 13. Temporary Use Permit - National City Nutrition & Senior Center International Senior Celebration. (Building & Safety) 14. Temporary Use Permit - R.V. Peddlers, R.V. Show and Sale. (Building & Safety) --- CITY MANAGER -> CITY ATTORNEY -> OTHER STAFF -* MAYOR -3 CITY COUNCIL 15, Coronado Belt Line Abandonment Proposal by City of Chula Vista. (Councilman Beauchamp) COUNCIL AGENDA 8/17/99 Page 5 NEW BUSINESS (Cont.) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting - August 24, 1999 at 6:00 p.m. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE City of National City Personnel Department 1243 National City Boulevard National City, CA 91950 Phone: (619) 336-4300 TDD: (619) 336-4304 MEMORANDUM DATE August 10, 1999 TO Park Morse, Assistant City Manager FROM Roger C. DeFratis, Person 're r/ SUBJECT `�____ EMPLOYEE INTRODUCTION PROGRAM The City Council has requested that all new full-time employees hired each month be invited to the third City Council meeting of each month. The attendance of the employee is voluntary and will not be paid overtime for such appearance. The below department director(s) are requested to extend such an invitation to the listed employee(s) and confirm the employee(s) attendance, if applicable, with the City Manager by the Thursday preceding the meeting. Burt Myers EMPLOYEE/POSITION Abraham Folk/Civil Engineering Tech FFDA:TBHIO I[11E VA% August 2, 1999 xc: Burt Myers RCD:Im MEMOS.DOC-1 ® Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE August 17,1999 AGENDA ITEM NO. 1 r ITEM TITLE RESOLUTION AUTHORIZING DONATION OF OBSOLETE EQUIPMENT TO TECATE' FIRE DEPARTMENT. PREPARED BY Brenda E. Hodges EXPLANATION. Purchasing Agent DEPARTMENT Purchasing Department The Fire Chief has received a request for donation, from Chief Reyes of the Tecate Fire Department, for their obsolete equipment. A list of these items is attached. The total value is under $2500. Council approval is required for all donations. All items are currently located at the National City Fire Department, and Chief Reyes has agreed to pick them up. Actual transfer of items will be coordinated between the two Fire Departments. Environmental Review Financial Statement Not applicable N/A Account No STAFF RECOMMENDATION Recommend donation. BOARD/COMMISSION RECOMMENDATION Not applicable TT CHMENT (listed Below) List of surplus items Resolution No 99-122 A-200 (Rev. 9/80) RESOLUTION NO. 99- 122 RESOLUTION OF IRE CITY COUNCIL OF 1'HL+' CITY OF NATIONAL CITY AUTHORIZING IHE DONATION OF OBSOLETE EQUIPMENT TO 1' Li TECATE FIRE DEPARTMENT WHEREAS, the Fire Department has obsolete equipment and equipment that is no longer needed, which is listed on Attachment 1 attached hereto; and WHEREAS, the equipment is either obsolete, worn out or no longer needed, and has a total estimated value of less than $2,500. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the donation of obsolete equipment and equipment that is no longer needed, to the Fire Department of Tecate, Baja California. PASSED and ADOPTED this 17th day of August, 1999. George H. Waters, Mayor ATTEST: Michael R. Dalla City Clerk VED AS TO FORM: B : Rudolf . decky Senior Assistant City Attorney For: George H. Eiser, III City Attorney SURPLUS PROPERTY 8/9/1999 ITEM DESCRIPTION Handcart Bicycle Turbo Trainers (Qty 2) Stair Stepper Box fan Adding Machine Fish-eye Mirror Wooden Easel Drafting Machine Radio Antenna Comms Equip, Misc Box Rescue Annie Weight Bench Typewriter(manual) Blankets (Qty 2) Battery Charger 5 Gal gasoline cans (metal) (Qty 4) 5 Gal gasoline cans (plastic) Fire Extinguishers (Qty 7) Radio Transmitter Jack (spreader) Plastic tubes (Qty 2) 6' Step Ladder Toolboxes (Qty 2) Box Mesalliance metal Floor Buffing Pads (Bx/4) Floor Buffer Lg Traffic Cones (Qty 5) Sm. Traffic Cones (Qty 3) Metal Easel Alert Station Monitor Low Band Ant/mobile unit Cellphone Car Adapter Vehicle Phone Charger Answering Mach duo phone Teleplus Phone Teleplus Phone GE Hand Mike Pac Bell Encoder & Keyboard Low Band Motorola Max, Trak REASON Broken, repairable Broken, repairs too costly Don't have room. Broken, repairable Old, worn out Old, worn out Don't need, good condition Don't need, good condition Don't need, good condition Don't need, good condition Don't need, good condition Old, worn out Don't need, good condition Don't need, good condition Old, worn out Old, worn out Don't need, good condition Don't need, good condition Old, worn out Old, worn out Don't need, good condition Don't need, good condition Broken, irrepairable Broken, repairable Broken, irrepairable Don't need, good condition Don't need, good condition Don't need, good condition Don't need, good condition Don't need, good condition Obsolete Obsolete Obsolete Obsolete Obsolete Obsolete Obsolete Obsolete Obsolete No longer in use. Motorola Key Note Paper 0 bsolete SERIAL # R29044 018041 51226655 51227719 OLD PROP TAG 1913801398P1 2333 652 1115 1149 4190 194258 2324 NEW PROP TAG FROM Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire MEMO DATE 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 6/18/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 2255 Fire 7/19/99 Page 1 SURPLUS PROPERTY 8/9/1999 ITEM DESCRIPTION Box of Antennas Box of Telephones, modems, cables & connectors Casio NC Adaptor Box of hand held microphones Twin #6054 A (2) Red ATT Rotary Telephone GE Hi Band Phoenix SS Radio & Microphone Low Band GE NC Base Radio Low Band GE NC Microphone Alpha Numeric Pager Sola Electric Mini/Micro Computer Regulator Leg Curl Weight Table 2 Chairs REASON Obsolete Obsolete Obsolete Obsolete Obsolete Obsolete 1 Chair Abdominal Machine, weights Exercise Bike Latt/Pull down machine Obsolete Obsolete Damaged/out of service Obsolete Serviceable. Serviceable. Serviceable. Serviceable. Serviceable. Serviceable. SERIAL # OLD PROP TAG RF89SNO1 2320 2321 1911 58 2336 NEW PROP TAG FROM Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire Fire MEMO DATE 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/19/99 7/8/99 7/8/99 7/8/99 7/8/99 7/8/99 7/21/99 Page 2 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE August 17, 1999 AGENDA ITEM NO. 2 ITEM TITLE Resolution accepting the lowest responsive, responsible bid from Nixon Egli Equipment Company, and authorizing the purchase of one Athey Street Sweeper. PREPARED BY Brenda E. HodgeWgi EXPLANATION' On 9/22/98, via resolution #98-118, council awarded a bid for one Athey Mobile Sweeper. As allowed by Purchasing Ordinance #1480, Section 16, this award was made as a result of competitive bids solicited by the City of San Diego, where Nixon Egli Equipment Company, was determined to be the lowest responsive bidder, and was awarded their bid for three (3) Athey model #AHL-2, M9D series, Street Sweepers. DEPARTMENT Purchasing Nixon Egli has agreed to honor that price for a second sweeper, included in this year's Vehicle C.I.P. Total cost will be $140,239.86 (including tax). Environmental Review N/A Financial Statement $145,000.00 was budgeted and approved by Council as part of the Vehicle C.I.P. program,be funded by Gas Tax monies. 0 0 ' : 564 Account STAFF RECOMMENDA 10 In concurrence it. e i ngin--r, the Purchasing Agent recommendsthat t e award be made tNixon Egli Equipment Company, and that the authority be given ti Purchasing Agent to issue resulting purchase BOARD/COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below) Resolution Resolution No. 99-123 A-200 (Rev. 9/80) RESOLUTION NO. 99- 123 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE LOWEST RESPONSIVE BID FROM NIXON EGLI EQUIPMENT COMPANY, AND AUTHORIZING THE PURCHASE OF ONE ATHEY STREET SWEEPER WHEREAS, the City of San Diego has issued an award, based on competitive bidding to the lowest responsive, responsible bidder, Nixon Egli Equipment Company, for the purchase of Street Sweepers; and WHEREAS, the Purchasing Agent has determined that the bidding procedures followed by the City of San Diego fulfill the competitive bidding requirements of Chapter 2.60 of the National City Municipal Code, and that it would be beneficial to take advantage of the City of San Diego's bidding process for the purchase of this equipment; and WHEREAS, in accordance with National City Municipal Code Section 2.60.260, Cooperative Purchasing, of Chapter 2.60 Purchasing System, authority exists to purchase equipment based on a price established by competitive bidding by another public jurisdiction; and WHEREAS, under those conditions, the City Council approved Resolution No. 98-118 on September 22, 1998, awarding a bid for one Athey Mobile Sweeper from Nixon Egli Equipment Company; and WHEREAS, Nixon Egli Equipment Company has agreed to honor last year's price of $140,239.86 for a second sweeper. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Purchasing Agent is hereby authorized to execute on behalf of the City, a purchase order between Nixon Egli Equipment Company and the City of National City to provide one Athey Street Sweeper. PASSED and ADOPTED this 22°d day of August 1999. A 1'1'hST: Michael R. Da11a,City Clerk D AS TO FORM: By: Rudolf Hradecky Senior Assistant City Attorney For: George H. Eiser, III City Attorney George H. Waters, Mayor b. In case of actual emergency, and with the prior consent of the Purchasing Agent, any using de- partment may purchase directly any supplies, materials or equip- ment when the estimated cost thereof exceeds Five Hundred Dollars ($500.00), provided that the immediate procurement is essential to prevent delays in the work of the using department which may affect the life, health or convenience of citizens. The head of such using depart- ment shall send to the Purchasing Agent a requisition and a copy of the delivery record, together with a full written explanation of the circumstances of the emergency, which shall be filed by the Pur- chasing Agent as a permanent and public record of the purchase. The Purchasing Agent shall, by rules and regulations, prescribe the procedures under which such emergency purchases may be made, provided, further, that in those instances where the estimated amounts involved are less than Five Hundred Dollars 1$500.00) the using department may pur- chase directly such supplies with the consent of the Purchasing Agent where immediate procure- ment is essential to the needs and conduct of the work of the using deportment. The head of such using deportment shall send to the Purchasing Agent a requisition and a copy of the delivery order together with a full written explanation of the circumstances. c. An emergency is hereby defined as a breakdown in machinery or equipment or the interruption of an essential service or any threat to public health, safety, or welfare. Section 14. Emergency Purchases — Civil Defense and Disaster. Nothing herein contained shall limit the authority of the Director of Emergency Services to make emergency purchases and take such other emergency steps as ore or may be authorized by the City Council. Section 15. Other Services, Supplies and Equipment not Subject to the Pro- visions of this Ordinance. a. "Public Projects" as defined in Section 37901 in the California State Government Code b. Utility services and related charges c. Work or services performed by another public or quasi -public entity d. Real property purchases and re- lated title and escrow fees. e. Credit card purchases of gasoline, oil or emergency automotive needs f. Transportation a n d freight charges when not specifically included on a purchase order g. Insurance and bond premiums h. Advertising i. Real property leases j. Professional consulting services Section 16. Cooperative Purchasing. The Purchasing Agent shall have authority to join with other public juris- dictions in cooperative purchasing plans. The purchasing Agent may also buy directly from a vendor at o price estab- lished by competitive bidding by another public jurisdiction in substantial com- pliance with Section 11 even if the City of National City had not joined with that public agency in a coopera- tive purchase. The Agent also may pur- chase from the United States of America or any state, municipality or other public corporation or agency without following formal bidding procedures as provided in section II. Section 17. Severability. If any sec- tion, subsection, subdivision, sentence, clause or phrase of this ordinance is for any reason held to be unconstitu- tional or otherwise invalid, such invalidity shall not affect the validity of the entire ordinance or any of the remaining portions thereof. The City Council hereby declares that it would have passed this ordinance and each section, subsection, subdivision, sen- tence, clause and phrase hereof, irre- spective of the fact that any one or more section, subsections, subdivisions, sentences, clauses or phrases be de- clared unconstitutional or otherwise invalid. Section 18. Effective Date. This or- dinance shall take effect and be in full force on the thirty-first day after its adoption. PASSED AND ADOPTED this 16th day of September, 1975. S/KILE MORGAN ATTEST: Mayor S/IONE MINOGUE CAMPBELL City Clerk BY: S/S. LYNNETTE SCHMOCK Acting Deputy Passed and adopted by the Council of the City of National City, California, on September 16, 1975 by the following vote, to -wit: Ayes: Councilmen Camacho, Della, Pinson, Reid, Morgan Nays: Councilmen None Absent: Councilmen None Abstain: Councilmen None AUTHENTICATED BY: KILE MORGAN Mayor of the City of National City, California IONE MINOGUE CAMPBELL City Clerk of the City of National City, California BY: S/S. LYNNETTE SCHMOCK Acting Deputy I HEREBY CERTIFY that the foregoing ordinance was not finally adopted until seven calendar days had elapsed be- tween the day of its introduction and the day of its final passage, to wit, on September 2, 1975 and on September 16, 1975. I FURTHER CERTIFY THAT said or- dinance was read in full prior to its final passage or that the reading of said ordinance in full was dispensed with by a vote of not less than a majority of the members elected to the Councli, and that there was available for the consideration of each member of the Council and the public prior to the day of its passage a written or printed copy of said ordinance. I FURTHER CERTIFY that the above and foregoing is a full, true and correct copy of ORDINANCE NO. 1480 of the City of National City, passed and adopted by the Council of said City on September 16, 1975. (Seal) IONE MINOGUE CAMPBELL City Clerk of the City of National City, California By: S. LYNNETTE SCHMOCK Acting Deputy AND I HEREBY CERTIFY that the same has been duly published according to law. (Seal) City Clerk of the City of National City, California The City Council of the City of National City does ordain as follows: Section 1. ADOPTION OF PURCHAS- ING SYSTEM: In order to establish efficient procedures for the purchase of supplies, equipment, materials and certain services; to secure the same for the City at the lowest possible cost commensurate with quality needed; to exercise positive financial control over purchases; to clearly define authority for the purchasing function and to assure the quality of purchases, a pur- chasing system is hereby adopted. This ordinance does not apply to "public projects" as defined in Section 37901 of the California State Government Code Section 2. Establishment of Cen- tralized Purchasing Division. There is hereby created a Centralized Purchasing Division under the General Services Department in which is vested authority for the purchase of supplies, equipment, and certain services. Section 3. Purchasing Agent. The City Manager may designate a person to act in his behalf for the purchase of supplies, equipment and services pur- suant to this ordinance. The person so designated shall be authorized to act on behalf of the City in carrying out the provisions of this ordinance and shall be identified herein as the Pur- chasing Agent. The Purchasing Agent may designate an employee of the division to perform functions and duties as provided herein with the concurrence of the City Manager. Section 4. Purchasing Agent —Powers and Duties The Purchasing Agent shall: a. Have authority to negotiate, pur- chase and obtain supplies, con- tractual services and equipment used by the City in accordance with City and State law and such rules and regulations as are prescribed by the City Manager and/or City Council. b. Act to procure for the City the needed quality in supplies, serv- ices and equipment at least ex- pense to the City. c. Discourage uniform bidding and endeavor to obtain full and open competition on all purchases. d. Prepare and recommend to the City Manager rules and regula- tions governing purchase of sup- plies, services and equipment for the City and amendments thereto as necessary. e. Keep informed of current develop- ments in the field of purchasing, prices, market conditions and new products, and secure for the City the benefits of research done in the field of purchasing by other governmental jurisdictions, na- tional technical societies, trade associations having national recognition, and by private businesses and organizations. f. Prescribe and maintain such forms as are reasonably neces- sary for the operation of the purchasing system. g. Prepare and maintain a vendors' catalog file. h. Exercise propriety review over all purchases and make recommenda- tions to the City Manager as appropriate. Section 5. Exceptions to Centralized Purchasing. The Purchasing Agent may, when authorized by the City Manager, authorize a department or office to purchase supplies and equipment when such purchases may be made more advantageously or expeditious by the respective deportment or departments. Section 6. Estimates of Requirements. The Purchasing Agent may request all using agencies, City departments or offices to file detailed estimates of their anticipated requirements in order to take advantage of volume or selective buying. Section 7. Requisitions. Using agencies, City departments or offices shall submit requests for supplies, ORDINANCE NO. 1480 AN ORDINANCE OF THE CITY OF NATIONAL CITY PROVIDING FOR THE PURCHASE OF SUPPLIES, EQUIPMENT AND CERTAIN SERVICES. equipment and services to the Purchas- ing Agent on standard requisition forms, as prescribed by the Purchasing Agent. The Purchasing Agent shall examine each requisition and estimate and shall have the authority to revise it as to quantity, quality, or estimated cost; provided however, that a change in quality will not vary substantially from the standards of the using department or office. Section 8. Purchase Order -Encum- brance of Funds. Except in cases of emergency, or if excepted by the City Manager, all purchases shall be made by purchase order issued by the Purchasing Agent after authorization of the Fi- nance officer, certifying: a. That there is to the credit of each using department concerned a sufficient unencumbered ap- propriated balance in excess of all unpaid obligations to defray the amount of such order. b. That such order is provided for in the budget of the using de- partment or has been approved by the City Council by resolution. c. That in the case of the purchase of capitol hgbipment and assets or services, if not provided for in the budget, that the same hove • been first approved by the City Council by resolution. Section 9. Standardization of Supplies. The Purchasing Agent in cooperation with using departments shall provide for the standardization of supplies, equip- ment and material in accordance with their use. Section 10. Unauthorized Purchases. No City officer or employee shall order the purchase of any supplies, equipment, matrials or contractual services or make any contract within the purview of this ordinance other than in accordance with the provisions of this ordinance, the regulations and procedures established thereunder and with the approval of the Purchasing Agent. Any purchase or contract made contrary to this ordinance shall be null and void. Section 11. Formal Bidding Procedure. All City purchases subject to the pro- visions of this ordinance except where the City Council, by resolution, deter- mines that competitive bidding is im- practical or impossible or except as otherwise provided herein, when the estimated cost thereof shall exceed Seven Thousand Dollars ($7,000.00), shall be purchased by formal written contract with the lowest responsible bidder submitting the best bid, after due notice inviting bids. a. Notice Inviting Bids. Notice in- viting bids shall include a general description of the article or service and details on bond re- quirements and shall be published by the Purchasing Agent at least once in a newspaper of general circulation in the City at least ten (10) days before the last day set for the receipt of bids as 'designated in the notice. In the event a newspaper of general circulation within the City is unable to publish such notice for any reason, the Purchasing Agent shall post such notice in at least three public places in the City designated as places for posting public notices. In the event the item or items to be purchased is not identified in the budget the City Council shall authorize the notice inviting sealed bids by resolution. b. Bidders' List. The Purchasing Agent shall also solicit sealed bids from all responsible pro- spective suppliers who hove re- quested that their names be added to a "Bidders' List" which the Purchasing Agent shall main- tain, by sending them a copy of such newspaper notice or such other notice as will acquaint them with the proposed purchase. c. Bidders' Security. The Purchasing Agent may require bidders' security in an amount deemed appropriate or applicable either in cash, certified or cashier's check, or surety bond approved by the City Attorney. In the event a bidders' security is re- quired, no bid shall be considered unless the required security is submitted therewith. All bidders' security is refundable except in the case of a successful bidder who shall forfeit his security if he fails to execute a contract within ten (10) days after notice of award has been moiled or given to him or to otherwise comply with the requirements to complete the transaction. d. Bid Opening. Sealed bids shall be submitted to the Purchasing Agent, who shall open them in public at the time and place stated in the public notices. The Purchasing Agent may delegate his resonsibilities of this sub- section to responsible assistants and deputies. e. Compilation of Bids and Recom- mendations. Following the open- ing of bids, the Purchasing Agent shall compile all of the bids and submit them to the City Manager together with a recommendation of award, taking into considera- tion any recommendation of the department head involved, the amount of bid, compliance with specifications and responsibility of bidder. In determining the responsibility of the bidder, the Purchasing Agent will be guided by. but not limited to, a con- sideration of the following factors: (II The experience of the City in dealing with the low bidder; (2) The experience of other gov- ernmental agencies known to the Purchasing Agent in their previous transactions with the low bidder; 131 Knowledge of the quality and fitness of the product offered by the low bidder, sub- stantiated by reports of using departments within the City or other governmental agencies; (4) Options to renew contracts for continuing purchases at the same bid price, in those cir- cumstances where price in- creases are expected or have been experienced in the post. The City Manager shall forward the compilations of bids and his recommendation with respect to an award to the City Council; provided, however, that the Pur- chasing Agent may reject any or all bids or the bid for any one or more commodities or contracturai services included in the proposed contract if he determines that the public interest will be served thereby. f. Council Action Following Recom- mendation. The City Council may make an award of contract to the lowest responsible bidder submit- ting the best bid in all respects. The lowest responsible bidder shall be selected by the City Council and that decision shall be final. g. Council Rejection of Bids. The City Council may reject any or all bids, and may authorize the readvertising of bids, or in the alternative, may authorize the purchase or services pursuant to the open market procedure set forth herein, when either of the following circumstances are found to exist. (1) That the supplies or services may be purchased at less cost in the open market; (2) That the services or supplies are urgently required for the preservation of life, health or property or that the public interest would be best served by using the open market pro- cedure. h. Tie Bids. In the event two or more bids ore received which are for the same total amount or unit price and in all other respects are equal, the Council may award the contract to a local bidder. i. Performance Bond. The Purchasing Agent shall have authority to require a performance bond in such amount as he shall find reasonably necessary to protect the best interests of the City. If a performance bond is required, the form and amount of the bond shall be described in the notice inviting bids. Section 12. Open Market Procedure. Purchases of supplies, services and equipment of an estimated value in the amount of six thousand nine hun- dred ninety nine dollars ($6,999.00) or less may be made by the Purchasing Agent in the open market without observing the formal bidding procedure prescribed in Section 11. However, in- formal bidding shall be required, and whenever practicable, be based on at least three bids and shall be awarded to the lowest responsible bidder sub- mitting in all respects the best bid. The purchasing agent may solicit bids by direct mail request to prospective vendors, by telephone, or by public notice on a bulletin board in the civic center. The purchasing agent shall keep a record of oil open market orders and the bids submitted in competition there- on, and such records shall also be open to public inspection. a. Exceptions. In any of the follow- ing instances, the Purchasing Agent may dispense with the re- quirements of bidding: (l) When the estimated amount involved is less than Fifteen Hundred Dollars 1$1,500.001; 121 When the commodity can be obtained from only one vendor: (3) When the commodity being purchased is required to match or be compatible with other fumishings, materials or equipment presently on hand and the purchase is made from the manufacturer or supplier who supplied such other furn- ishings materials or equipment and the total amount of the purchase does not exceed Four Thousand Dollars ($4,000.00); (4) When the City Council deter- mines that due to special cir- cumstances, it is to the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure; IS) When a particular type or make of commodity, furnish- ing, type of material, or equip- ment has been standardized by the City by order of the City Manager or by the City Coun- cil. Section 13. Emergency Purchases by Purchasing Agent. a. In case of an emergency which requires immediate purchase of supplies, materials, equipment or contractual services, the City Manager may authorize the Pur- chasing Agent to secure in the open market at the lowest ob- tainable price any supplies, ma- terials, equipment, or contractual services, regardless of the amount of the expenditure, provided, however, that any such expendi- ture, in excess of Ten Thousand Dollars ($10,000.00) must be authorized by resolution of the City Council. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE August 17, 1999 AGENDA ITEM NO. 3 ITEM TITLE RESOLUTION TO ACCEPT AN EASEMENT FROM THE PORT OF SAN DIEGO' FOR THE CONSTRUCTION AND OPERATION OF A PORTION OF HARRISON AVENUE PREPARED BY Stephen Kirkpatrick DEPARTMENT Engineering EXPLANATION Attached is a copy of an easement document prepared by the Port of San Diego. The easement is for Port District land necessary to construct and operate a portion of Harrison Avenue. The City Attorney and City Engineer have reviewed a draft of this document. This final documents incorporates all comments made by these two offices. Two original copies of this document must be signed by the Mayor, witnessed, and returned to the Port of San Diego for processing. After the Council meeting Engineering will coordinate the signing with the Mayor's office. Environmental Review Financial Statement STAFF RECOMMENDATI X N/A LI That the Resolu o be ado N/A BOARD / COMMISSION RECOMMENDATION N/A Account No. ATTACHMENTS (Listed Below) 1. Resolution 2. Copy of proposed easement document Resolution No. 99-124 harrie A-200 (9/80) RESOLUTION NO. 99-124 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING AN EASEMENT FROM THE PORT OF SAN DIEGO FOR THE CONSTRUCTION AND OPERATION OF A PORTION OF HARRISON AVENUE BE IT RESOLVED by the City Council of the City of National City as follows: Pursuant to Resolution No. 7083, the City Clerk is hereby ordered to execute a Certificate of Acceptance and to record the following instrument conveying an interest in real property to the City of National City for the construction and operation of a portion of Harrison Avenue: EASEMENT DEED dated August 17, 1999 for a portion of Harrison Avenue. PASSED and ADOPTED this 17th day of August, 1999. George H. Waters, Mayor A 1'1'EST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: \-""4-4 y: Rudolf Hradecky nior Assistant City Attorney For: George H. Eiser, III City Attorney EASEMENT SAN DIEGO UNIFIED PORT DISTRICT, a public corporation, hereinafter called "Grantor," for valuable consideration, receipt of which is hereby acknowledged, grants to CITY OF NATIONAL CITY, a municipal corporation, its successors and assigns, hereinafter called "Grantee," a street easement. Said easement shall be for the purposes of construction, operation, maintenance, repair, replacement, and inspection of street facilities and appurtenances, as approved in writing by Grantor. The property in which this easement is granted is located in the County of San Diego, State of California, and is described as follows: Approximately 75,501 square feet of tideland area located in the City of National City, California, more particularly described and delineated on Grantor's Drawing No. 527-012 dated June 22, 1999, attached hereto as Exhibits "A" and "B" and by this reference made a part hereof. 1. Grantee is further granted the right of ingress and egress to, from, and along said easement area via practical routes across the adjacent land of Grantor, said routes to be determined by Grantor from time to time. 2. The term of the easement shall be for a period of Forty (40) years, commencing on August 1, 1999 and ending on July 31, 2039, unless sooner terminated as herein provided. 3. Grantor expressly reserves the right to grant easements in, upon, over, and across the easement granted herein for any purpose whatsoever not inconsistent or incompatible with the rights and privileges granted by this easement. Nothing herein contained shall be construed as limiting the powers of Grantor to convey, lease, or otherwise transfer or encumber during the term .. of this easement the lands described herein for any purposes subject to the rights and privileges granted herein. The easement granted herein shall be subject to all existing rights of leases and encumbrances, recorded and unrecorded, affecting said land. 4. No construction or major repairs of any facilities shall commence without prior approval of the plans and specifications by Grantor, except for necessary 1 -ORGlNAL COPY emergency repairs. In the case of emergency repairs, Grantee shall give Grantor written notification within Ten (10) days of the commencement of any emergency repairs and shall obtain Grantor's approval of any emergency repairs within Ninety (90) days from the commencement of work for the emergency repairs, which such approval may require without limitation alteration, reconstruction, removal or revision of any such emergency repairs. Facilities installed pursuant to this easement shall be constructed and maintained in a careful and workmanlike manner and shall conform to all applicable laws and regulations and the provisions of this easement. 5. In the event Grantee disturbs the surface of the easement area during the installation, construction, maintenance and/or repair of the approved facilities, Grantee shall do so in such a manner as will cause the least injury to the surface of the ground and any improvements thereon. Grantee shall restore the ground and any improvements thereon to substantially the same conditions as existed immediately prior to any such disturbance. 6. Grantor retains the right to construct, reconstruct, and maintain aboveground structures, including, but not limited to, fences, sidewalks, curbs, gutters, and street and parking lot surfaces or other surfaces that require excavation and grading within said easement area. 7. In the event this easement is no longer required or if this easement is not used for the purposes intended for a period of one hundred eighty (180) days, whichever is sooner, all rights herein granted shall revert to Grantor, its successors or assigns, automatically and without the necessity of reentry or notice. Grantee shall furnish Grantor on demand a good and sufficient Quitclaim Deed of all its rights, title, and interest in the above -described real property. 8. This easement may result in a taxable possessory interest subject to the payment of property taxes. Grantee agrees to and shall pay before delinquency all taxes and assessments of any kind assessed or levied upon Grantee for franchises, licenses, or permits for any use or activities of Grantee upon said easement area. 9. Facilities, structures, installations, or improvements of any kind previously placed or hereafter placed in said easement area by Grantee shall at the option of Grantor be removed by Grantee within sixty (60) days after the expiration of the term of this easement or sooner termination thereof. Grantor may exercise said options as to any or all of the facilities, structures, installations, and/or improvements, either before or after the expiration or sooner termination of this easement. If Grantor exercises such option and Grantee fails to remove such facilities, structures, installations, or improvements within said sixty (60) days, Grantor shall have the right to have such facilities, structures, installations, or 2 improvements removed at the expense of Grantee. As to any or all facilities, structures, installations, or improvements that Grantor does not exercise said option for removal, title thereto shall vest in the Grantor. During any period of time employed by Grantee under this paragraph to remove facilities, structures, installations, or improvements, Grantee shall continue to pay the full rental to Grantor in accordance with this easement which said rental shall be prorated daily. 10. Grantee shall to the fullest extent permitted by law, defend, indemnify and hold harmless Grantor and its officers, employees, and agents for any and all liability, claims, judgments, or demands arising directly or indirectly out of the obligations undertaken in connection with this Easement except claims or litigation arising through the negligence or willful misconduct of Grantor. It is the intent of this paragraph that Grantee indemnify and hold harmless Grantor for any actions of Grantee or Grantor except for those arising out of the negligence or willful misconduct of Grantor, including, but not limited to, claims based upon Grantor's alleged breach of any statutory duty or obligation or Grantee's duty under contracts with third parties. This indemnity obligation shall apply for the entire time that any third party can make a claim against or sue Grantor for liabilities arising out of Grantee's provision of services under this Easement. 11. Grantee is lawfully self -insured pursuant to California Government Code Section 990 et seq. 12. This easement and any covenants, conditions, and restrictions contained herein shall run with the land and be binding upon and inure to the benefit of the successors, heirs, executors, administrators, permittees, licensees, agents, and assigns of Grantor and Grantee. 13. Any notice or notices provided for by this easement or by law to be given or served upon Grantee may be given or served by certified or registered letter addressed to Grantee at 1243 National City Boulevard, National City, California 91950 and deposited in the United States mail, or may be served personally upon said Grantee or any person hereafter authorized by it in writing to receive such notice; and that any notice or notices provided for by this easement or by law to be served upon Grantor may be given or served by certified or registered letter addressed to Executive Director of Grantor at the Administrative Offices of the San Diego Unified Port District, Post Office Box 120488, San Diego, California 92112-0488 and deposited in the United States mail, or may be served personally upon said Executive Director or his duly authorized representative; and that any notice or notices given or served as provided herein shall be effectual and binding for all purposes upon the parties so served. 3 14. It is an express condition of this easement that the easement shall not be complete nor effective until signed by all parties. DATED: ,19 Port Attorney SAN DIEGO UNIFIED PORT DISTRICT By DEPUTY PORTFTTORNEY By CITY OF NATIONAL CITY By Title: 4 (Grantor Acknowledgement) STATE OF CALIFORNIA) ss. COUNTY OF SAN DIEGO) On before me, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacities, and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature 5 (Grantee Acknowledgement) STATE OF CALIFORNIA) ss. COUNTY OF SAN DIEGO) On before me, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature 6 That portion of the Map of National City, in the City of National City, according to Map No. 348 filed in the office of the County Recorder of San Diego County, State of California, being more particularly described as follows: Commencing at Station 56 on the Ordinary High Water Mark for the Bay of San Diego, as said Ordinary High Mark is shown on Miscellaneous Map No. 564, filed May 28, 1976 in the Office; of the San Diego County Recorder; said Station is also shown on the Record of Survey 9040 filed May 20, 1982 in the office of said County Recorder; said point also being on the westerly line of that Deed recorded December 28, 1994 as Document No. 1994-0735221; thence along said Ordinary High Water Mark south 40°20'14"east (south 40°20'00" east per R.O.S. 9040 and south 40°20"13"east per Doc. No. 1994-0735221) a distance of 28.13 feet to the TRUE POINT OF BEGINNING; thence leaving said Ordinary High Water Mark north 72°15'52" east a distance of 61.07 feet to the beginning of a tangent curve concave to the northwest having a radius of 30.00 feet; thence northerly along the arc of said curve through a central angle of 88°16'00" an arc distance of 46.22 feet; thence tangentially north 16°00'07"west a distance of 452.44 feet to the beginning of a tangent curve concave to the east having a radius of 525.00 feet; thence northerly along the arc of said curve through a central angle of 25°09'51"an arc distance of 230.58 feet; thence tangentially north 9°09'44" east a distance of 124.87 feet to a point being the beginning of a non -tangent curve concave to the northwest having a radius of 379.26 feet, the center of which bears north 74° 16'51 "west; said point also being on the northwesterly boundary line of said deed; thence northerly along the arc of said curve and boundary line through a central angle of 1°23'20" an arc distance of 9.19 feet to a point which bears south 75°40'12" east from the center of said curve; thence along said boundary line north 72°10'35" east (north 72°10'52" east per R.O.S. 9040) a distance of 56.65 feet to the beginning of a non -tangent curve concave to the west having a radius of 535.00 feet, the center of which bears north 83°30'04" west; thence leaving said boundary line southerly along the arc of said curve through a central angle of 2°39'47"an arc distance of 24.87 feet to a point which bears south 80°50'17"east from the center of said curve; thence south 9°09'44" west a distance of 39.09 feet; thence north 80°50'16" west a distance of 5.00 feet; thence south 9°09'44" west a distance of 21.74 feet to the beginning of tangent curve concave to the east having a radius of 462.00 feet; thence southerly along the arc of said curve through a central angle of 25°09'51" an arc distance of 202.91; thence tangentially south 16°00'07" east a distance of 489.35 feet to the beginning of a tangent curve concave to the northeast having a radius of 32.00 feet; thence southeasterly along the arc of said curve through a central angle of 30°30'37" an arc distance of 17.04 feet to the beginning of a reverse curve concave to the northwest having a radius of 98.00 feet; thence southwesterly along the arc of said curve through a central angle of 149° 17' 14" an arc distance of 255.34. feet to the beginning of a reverse curve concave to the south having a radius of 32.00 feet; thence westerly along the arc of said curve through a central angle of 12°44'28" an arc distance of 7.12 feet to a point on said Ordinary High Water Mark; thence north 40°20'14"west (north 40°20'00"east per R.O.S 9040 and north 40°20'13" east per Doc. No. 1994-0735221) along said Ordinary High Water Mark a distance of Page 1 of 2 DRAWN CHECKED REV/EWE AS/np GP /,FR? OVIED R&W✓> PtiliItAL SR.. DIRRO R / PUBLIC YEWS SAN DIEGO UNIFIED PORT DISTRICT EASEMENT Within Corporate Limits of National City CITY OF NATIONAL CITY DATE 22 June 1999 SCALE REF. 7617 DRAWING NO. 527-012 EXHIRIT 14A" distance of 88.31 feet to the TRUE POINT BEGINNING, containing 75,501 square feet or 1.73 acres of tideland area. The above described area is that delineated on Drawing No. 527-012, dated 22 June 1999, and made a part of this agreement. Courses referred to in the above description are based upon the California Coordinate System, Zone 6 (N.A.D. 27) Page 2 of 2 DRAWN AS/n CHECKED GP / J Fp REVIEWED o.n NAVAL SR. Lemmas / PUBLIC MESS SAN DIEGO UNIFIED PORT DISTRICT EASEMENT Within Corporate Limits of National City CITY OF NATIONAL CITY DATE 22 June 1999 SCALE REF. 7617 DRAWING NO. 527-012 ..., ft N 63'30'04"E N80 Sp 77nW _ S7540'12"E N7416'51 "W (N7210'b245'R.O.S.6' ) 9 30 . 10' i= GRAPHICCOSCALE N9'09'44"E-124.87' A=25'09'51" R=525.00' L=230.58' T=117.18' NOTES; 1. EASEMENT AREA SHOWN SHADED. 2. BEARINGS AND DISTANCES ARE BASED ON CAUFORNIA COORDINATE SYSTEM ZONE 6 ( NAD 27 ). STA. 55 oogrixreF CURVE DATA A=1'23'20" R=379.,26' L=9.19 T=356.85' A =2'39'47" ®R=535.00' L=24.87' T=356.85' 103-100 NE PASHA GROUP aacgt zW A =30'30'37" r%0agi ®R=32.00' L=17.04' T=356.85' A =12'44'28" ®R=32.00' L=7.12' 56.85' 2g 19040i c�40 100 E 3"EEO 1i LA 014 �R.05.00. NO CS40 1,0�0 4 01352/ 8�0 3 s' _ ��65 5'0 &i POS0) P� 1 't�✓ PRO 552� �20/ i S9139' \`\ , y0 �,IP � �'�� Q� p 39.09 ` p 480'50'\W . �� 5.00 S9'09'44"W 21.74' N iS80'50'1• 6"E `- P p1LCE Ls2p3,12 \ \'(=1 \4 -25p9 0, 21 O. 9.1.--40.191, L =8816'00" =30.00' L=46.22' T=29.11' N73'59'53"E N17'44'08"W N7215'52"E 61.07' STA. 56 j11l� Mp1N 31 40)' WA- A• rOO W ppC21• WR. �N40201g9,_OT3 �T� y9 53"E 3.59 53 W47, N\ • • po 16$6° NCRES) GWOo gO .(29ggigf/ 12460"F. N0 p2 S43 2915"w / T- PF j / /i=149'17'14" R=98.00' , L=255.34 T=356.$5 - ' \.. / $-p11 ak0.14ps. VOCp 5 PSEgit- irk 11 p10 CENSE P R� 1AO / _ R6-L DRAWN ASNOR SANTONL REVEVIBEW APPROVED 66/440W.A 4L SAN DIEGO UNIFIED PORT DISTRICT EASEMENT WITHIN CORPORATE UMITS OF NATIONAL CITY CITY OF NATIONAL CITY DATE 2 JUNE 1999 SCALE TAMS' • J-12SSC DRAWING NO. SHEET 1 OF1 527-012 SR DIRECTOR / PUBUC WORKS EXHIBIT "B„ City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE 08/ 17/99 AGENDA ITEM NO. -4 ITEM TITLE WARRANT REGISTER #05 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATION RATIFICATION OF WARRANT REGISTER #05 PER GOVERNMENT SECTION CODE 37208. Environmental Review N/A Financial Statement N/A Account No. STAFF RECO ENDATION I RECOMMEND RATIFICATION OF THESE WARRANTS FOR A TOTAL OF $299,072.47 -fr BOARD/COMMISSION RECOMMENDATION U 1. Warrant Register #05 2. Workers' Comp W rant Register��dated 7/28/99 697 2: 0-� >' C o ctc--/ TT CHMENTS (Listed Below) Resolution No A-200 (Rev. 9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE 08/17/99 AGENDA ITEM NO. 5 ITEM TITLE WARRANT REGISTER #06 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATION RATIFICATION OF WARRANT REGISTER #06 PER GOVERNMENT SECTION CODE 37208. Environmental Review Financial Statement N/A N/A Account No. STAFF RECO ENDATION I recommend ratification of these warrants; for a total of $1,305,636.63 BOARD/COMMISSION RECOMMENDATION eetatt T CHMENTS (Listed Below) 1. Warrant Register #06 2. Workers' Comp Warrant Register dated 8/4/99 Resolution No. A-200 (Rev. 9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE August 17, 1999 AGENDA ITEM NO. 6 % ITEM TITLE CLAIM FOR DAMAGES: Pacific Bell (RIDPATH) PREPARED BY Michael R. Dalla DEPARTMENT City Clerk " EXPLANATION. The claim of arises from an occurrence on January 19, 1999 and was filed with the City Clerk's Office on July 15, 1999 Environmental ReviewXX N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD/COMMISSION RECOMMENDATION N/A TT ;CHMENTS (Listed Below) Copy of Claim for Damages Resolution No. A-200 (Rev. 9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATEAugust 24, 1999 7 AGENDA ITEM NO. ITEM TITLE CLAIM FOR DAMAGES: Reggie Reid PREPARED BY Michael R. Dalla 'D DEPARTMENT City Clerk EXPLANATION. The claim of Reggie Reid arises from an occurrence on February 4, 1999 and was filed with the City Clerk's Office on July 22, 1999 Environmental Review Financial Statement N/A XX N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below/ Copy of Claim for Damages Resolution No A-200 (Rev. 9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATEAugust 24, 1999 AGENDA ITEM NO. 8 ITEM TITLE CLAIM FOR DAMAGES: Merissa Fihaki PREPARED BY Michael R. Dalla/ DEPARTMENT City Clerk EXPLANATION. The claim of Merissa Fihaki arises from an occurrence on February 4, 1999 and was filed with the City Clerk's Office on July 22, 1999 Environmental ReviewXX N/A Financial Statement N/A Account No STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD/COMMISSION RECOMMENDATION N/A TT CHMENTS (Listed Below) Copy of Claim for Damages Resolution No. A-200 (Rev. 9/80) City of National City, California COUNCIL AGENDA STATEMENT August ;17. ,1999 MEETING DATE AGENDA ITEM NO. 9 (-ITEM TITLE Use of the Community Building by the National School District on August 27, 1999, and Waiver of Fees PREPARED BY Burton Myers DEPARTMENT Acting Public Works Director EXPLANATION By the attached letter, the National School District is requesting use of the large room in the Community Building on Friday August 27, 1999 for staff development. Waiver of fees is requested. (North Room) Fees: Hall Rental $422.16 Custodial 89.36 Total: $511.52 By the attached letter, the School District is also requesting the use of the South Room on the same day for a teachers' meeting. Waiver of fees is requested. Fees: Hall Rental $164.15 (South Room) Custodial 100.53 Total: $264.68 Grand Total: $776.20 Environmental Review N/A Financial Statement Loss of $776.20 if waiver of fees is appr. STAFF RECOMMENDATION AI 4 Authorize use and waive fees as requeste'' � BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. National School District letters dated July 29th and August 4th. A-200 (9/80) NATIONAL SCHOOL DISTRICT 1500 N AVENUE • NATIONAL CITY, CA 91950 • (619) 336-7500 FAX (619) 336-7505 July 29, 1999 Josie Grijalva Senior Office Assistant City of National City Public Works Department 2100 National City Boulevard National City, CA 91950 Dear Josie, A • b` Jaa. `-) ^ I ma -c N n co rri ▪ rnti c) - x, w Enclosed is our application for use of the National City Community Center. The National School District will be holding staff development on Friday, August 27, 1999 and would like the use of the Center that day. We are requesting the building use fee be waived for this event. Per our phone conversation, the District has taken care of the required $1,000,000 bodily injury/property damage insurance requirements previously. Thank you for your assistance. Please call me should you require any further information. Sincerely, Sandy A. Ellis BOARD MEMBERS: ROSALIE'ROSIE" ALVARADO; ANNE L CAMPBELL; CECIUA GARCIA-KIRK; ALMA GRAHAM; FRANK PEREZ DISTRICT SUPERINTENDENT: GEORGE J. CAMERON, Ed.D. ASSISTANT SUPERINTENDENT -EDUCATIONAL SERVICES: ELLEN C. CURTIN, Ed.D. ASSISTANT SUPERINTENDENT -BUSINESS SERVICES: MICHAEL J. CASTANOS ASSISTANT SUPERINTENDENT -HUMAN RESOURCES: CYNTHIA A. MESAROS V,V 1I IL •Vi LAS PALMAS SCHOOL 1900 E. 18TH STREET • NATIONAL CITY, CA 91950 • (819) 336-8500 FAX (619) 336-8555 DR. ARMIDA GONZALEZ. PRINCIPAL Dear Director, Please reserve the Southroom at the community center for Olivewood Elementary school for Friday, August 27, 1999, from 8:00 to 3:00. We will not be using the kitchen. We are requesting that the fee be waived. Thank you. RUG-04-1999 14:05 Sincerely, Mrs. Maafr u ughtery NATIONAL SCHOOL DISTRICT 95% P.01 P, RO W CER:ii.;.............. John Burnham & Company 610 West Ash Street P.O. Box 2910 San Diego, CA 92112-2910 INSURED 619-231-1010 DATE (MM/DO/YY) 6/10/99 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A Fireman Fund Ins. Company Co LTR A San Diego County Schools/JPA National School District P.O. Box Y National City CA 91951 COMPANY B COMPANY C COMPANY nv: ...rv.........:.C='}i:.. F. }.. .. ...:: x... y.... .v:nv.: }.3%: py: C- _ .... n..n:.ip}:iii:::.v:..4 .... w:::::.::: ....v.rv...: .} ....}':::.irv:':v:: ....:.vv::...:.v:. •-v...A.v:::.v....... .rv..... ...v:::.. v.:: ::::.....v..:.vnn �'.:.. n.-2.:. ..::::: va.vv.. .....-..... .a+ ........:.. .. nti ....... .....: .:3:.. .....n...vv::....v:.. 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LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE GENERAL UABILRY COMMERCIAL GENERAL UABIUTY ICLAIMS MADE I X I OCCUR OWNER'S & CONTRACTOR'S PROT WRONGFUL X X ACTS AUTOMOBILE UABIUTY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS GARAGE UABILITY ANY AUTO POUCY NUMBER POUCY EFFECTIVE DATE IMMIDD/YYI KXC80377484 POLICY SUBJECT TO $100,000 S.I.R. 7/01/99 POUCY EXPIRATION DATE (MM/DDIYY1 7/01/02 UMITS GENERAL AGGREGATE a PRODUCTS - COMP/OP AGG PERSONAL & ADV INJURY EACH OCCURRENCE FIRE DAMAGE (My ono feral MED EXP (Any one perconl COMBINED SINGLE UMIT BODILY INJURY (Per person) a a 15000000 a 1000000 a a a a BODILY INJURY (Per accident} a PROPERTY DAMAGE a EXCESS UABIUTY UMBRELLA FORM OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' UABIUTY THE PROPRIETOR/ PARTNERS/EXECUTIVE OFFICERS ARE: OTHER I I INCL EXCL DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL TIEMS USE OF FUEL PUMPS MEMBER DISTRICT: NATIONAL SCHOOL DISTRICT, 1500 N AVENUE, NATIONAL CITY, CA 91950. yam::- O ::........:::::. .:. .:...rv... ...€ti..:V _:.ir%Yi}i:}: il'.4`.'. {..S`vti.,iitMv-: GiroY.iv}..N::: :v'•n.`.v :\+: ' ....:rv.:. e::R:iee;Y:q!i b:x•;•: v3nve:.eti::;:i><' 'vim?.:;.tie<i a.%'.:.rrv1 ii-i.:R:ri:r; ...:.. rv. rii%...:. l :rv... i.:Zi'}Cr �4 ii.{i}:iw iv ,1.,f,.-ii }i%yi::4C : CITY OF NATIONAL CITY ry...............rv. ATTN: TERRY MCABOY 1243 NATIONAL CITY BLVD. NATIONAL CITY, CA 91950 }i» fiyvirF i-i AUTO ONLY - EA ACCIDENT a OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE EACH OCCURRENCE a a AGGREGATE a WC UMITTS I I ER EL EACH ACCIDENT a a EL DISEASE - POLICY OMIT a E. DISEASE - EA POI$ EM EE a ;in ti Co J*—.: e r — NI ).x, u;,- C 1-1 S SHOULD ANY OF THE ABOVE DESCRIBED POUCIES B EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 90 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABIUTY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED E CANCELLED BEFORE THE City of National City, California COUNCIL AGENDA STATEMENT August 17,1999 MEETING DATE AGENDA ITEM NO. 10 ITEM TITLE Use of the Community Building by the National City Chamber of Commerce for the 42nd Annual Salute to the Navy on October 13, 1999, and Waiver of Fees PREPARED , Burton Myers DEPARTMENT Acting Public Works Director EXPLANATION By the attached letter, the Chamber of Commerce is requesting the use of the Community Building on October 13, 1999 for the 42nd Annual Salute to the Navy. Waiver of fees is requested. Fees: Hall Rental $586.30 Kitchen $ 60.00 Custodial $111.70 Total: $758.00 Environmental Review x N/A Financial Statement Loss of $758.00 to the General Fun waiver of fees is approved. STAFF RECOMMENDATIO Authorize use and waive fees BOARD / COMMISSION RECOMMENDATION N/A Account No. N/A ATTACHMENTS ( Listed Below ) Chamber of Commerce letter dated June 21, 1999 Resolution No. A-200 (9/80) NATIONAL CITY CHAMBER OF COMMERCE 711 "A" AVENUE NATIONAL CITY, CALIFORNIA 91950-2228 (619) 477-9339 FAX (619) 477-5018 June 21, 1999 Mayor George Waters City of National City 1243 National City Boulevard National City, CA 91950 Dear Mayor Waters: This is to request that the City wave fees and any other charges associated with using the Community Center for the 42nd Annual Salute to the Navy. This event will occur on Wednesday, October 13, 1999. As in the past, the event is held by the Chamber of Commerce, hosted by the Kiwanis Club of National City, with the support of the City of National City. We expect more than 150 military and civilian guests, to include yourself, the City Council, City Department Heads and other appointed and elected officials from throughout the region. The event will be catered. We will need to use the kitchen, tables and chairs, as well as the speaker system and piano from the Community Center. All other equipment will be provided by the caterer. Thank you for your consideration and support of this request. Sincerely, Edith Hughes Chief Executive Officer N/A City of National City, California COUNCIL AGENDA STATEMENT August 17, 1999 MEETING DATE 11 AGENDA ITEM NO. (-ITEM TITLE TEMPORARY USE PERMIT - NATIONAL CITY LIBRARY CHILI COOK -OFF / R.I.F. PREPARED BY EPARTMENT Kathleen Trees, Acting Direcor Building and Safety EXPLANATION This is a request from the National City Library to conduct their annual Chili and Salsa Cook -off and Reading is Fundamental Book Giveaway from 7:00 a.m. to 5:00 p.m. on Saturday, October 23, 1999. The request includes the use of the Library and Community Center Parking lots, and the Library and Community Center Buildings and the sale of food and drink. A waiver of fees is requested. The event and sponsoring organization meet the criteria in the City Council Policy No. 704 for a waiver of fees. x Environmental Review Financial Statement The City has incurred $212.00 in costs in processing the T.U.P. application through various City Departments. N/A Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval and grant the request for a waiver of the $212.00 processing fee. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended approvals and/or stipulations. c/A200-2.DOC A-200 (9/80) 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A $ B, use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Print or Type): SPONSORING ORGANIZATION(s): National City Public Library ORGANIZATION ADDRESS: 200 E. 12th Street National City CA 91950 City LOCATION OF EVENT: PHONE:619-336-4350 State Zip Community Center Parking Lot/Community Center/Library DATE(S) REQUESTED FOR EVENT: FROM October 23,1 999 TO One dAY ONLY HOURS OF USE ON DAY OF EVENT: FROM 7:00 A.M. / ful. TO 5:00 /M / P M. (BEGIN SETUP) DATE 10/2377ME 7:OOA.M./ir'}14 - (END SETUP) DATE 10/23 TIME 10:0OA.M./ W. (BEGIN TEARDOWN) DATE 1 0 / 23 TIME 3 : Ok�.]61. /P.M.- ( END TEARDOWN) DATE 1 0 / 2 3 TIME 5 : 00 AN./P.M. BRIEF DESCRIPTION OF EVENT: National City Celebrates Literacy/Reading is Fundamental / 14th Annual Chili & Salsa Cook -off (A brief summary of the event/ may be requested. A summary of the event activity may be attached to the application) NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: Anne Campbell HOW MAY THIS PERSON BE CONTACTED? Ext. 4364 SPECIFIC USE REQUEST: JUSTIFICATION: To benefit Library Literacy Services REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES[ ] NO[ x] — WILL FOOD! DRINK BE SOLD: YES[ x] NO[ ] (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a T.U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council) WILL TENTS OR CANOPIES BE USED?: YES [xi NO [ ] (If "YES,", permit may be required from Fire Department) WAIVER OF FEES REQUESTED: YES [ x ] NO [ ] (If "YES," complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE, CROWD, TRAFFIC CONTROL: ***REQUEST USE OF MOBILE STAGE & SOUND SYSTEM**** SECURITY CONTROL: PARKING/BARRICADES: Need all vehicles removed from CC/PL parking lots before Sat. EXTERIOR LIGHTING/ELECTRICAL: Electrical outlets in parking lot Will need extra trash cans TRASH DISPOSAL/SITE CLEAN-UP AFTER EVENT: SANITARY FACILITIES: Community Center restrooms to be available PLEASE COMPLETE (Print or Type) NAME OF APPLICANT: Anne Campbell, City Librarian ADDRESS 200 E. 12th Street, National City, CA PHONE: x4364 c� SIGNATURE OF APPLICANT:, DATE: el \Zo 19 (THIS FORM BECOMES A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: . USE GROUP: A USE CLASS: A BOND: N/A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS' See Attached (RECEIVED DATE STAMP) SUILDING AND SAFETY DEPT. RECEIVED J U L 2 3 1999 NATIONAL CITY, CALIF. APPROVALS / STIPULATIONS (Check Where Applicable): PLANNING YES [ ] NO [ ] SEE STIP [ ] Iniaal Date FIRE YES [ ] NO [ ] SEE STIP [ ] Initial Date PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] Inttial Date FINANCE YES [ ] NO [ ] SEE STIP [ ] Initial Date POLICE YES [ ] NO [ ] SEE STIP [ ] Initial Date PARKS& REC. YES [ ] NO [ ] SEE STIP [ ] Initial Date Initial Initial Initial ENGINEERING YES [ ] NO [ ] SEE STIP [ ] Date CITY"ATTORNEY YES [ ] NO [ I SEE STIP [ ] Date RISK MANAGER YES [ ] NO [ I SEE STIP [ ] Date COMMUNITY=DEVELOP YES [ ] NO [ I SEE STIP [ ] Initial Date OTHER Health Dept. YES [ ] NO [ ] SEE STIP [ I Initial Date CITY COUNCIL MEETING DATE: August 17, 1999, 3:00 p.m. TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ ] COMMENTS: DATE City of National City Building & Safety Department 1243 National City Boulevard National City, CA. 91950 TEMPORARY USE PERMIT FEE WAIVER REOUEST SUPPLEMENTAL QUESTIONNAIRE City Council Policy No. 704 contains the criteria for granting waivers of T.U.P. processing fees by the City Council. This Supplemental Questionnaire will be used to evaluate whether the event or sponsoring organization for a T.U.P. meet the criteria for a fee waiver. Accordingly, please answer all questions fully and completely. City Council Policy No. 704 The City Council shall waive T.U.P. processing fees only in the case of a.non-profit organization, and when such organization can demonstrate that the event for which the T.U.P. is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P. is requested result in: 1. direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or 2. direct financial benefit to city government such as the generation of sales tax; or 3. direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club; or 4: direct financial benefit to an organization which has been the direct recipient of City or Community Development Block Grant (CDBG) funding. PLEASE FULLY AND COMPLETELY ANSWER THE FOLLOWING: 1. Is the event for which the T.U.P. is sought sponsored by anon -profit organization? x YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit this form with the T.U.P. Application to the Building & Safety Department) 2. If the answer to Question No. I was YES, please state the name and type of organization sponsoring the event for which the T.U.P. is sought and then proceed to Question No. 3. Name of Sponsoring Organization National City Public Library Type of Organization (Service Club, Church, Social Service City Agency Agency, etc.) 3. Will the event generate net income or proceeds to the sponsoring organization? x YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) 4. If the answer to Question 3 is YES, will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in. dire financial need due to health reasons or a death in the family? YES (If YES, please provide explanation and details in space provided below) x NO (If NO, please proceed to Question No. 5) If YES, please explain who is to benefit from the proceeds and the general nature of the financial hardship: 5. Will the event provide a direct financial benefit to city government such as the generation of sales tax? YES (If YES, please provide explanation and details in space provided below) x NO (If NO, please proceed to Question No. 6) If YES, please explain how the direct financial benefit to the city will occur: 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? x YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 7) If YES, please explain the organizations that are to benefit from the proceeds of the event and how the proceeds will be used by those organizations. School PTAs will participate. 2 CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: National City Library Chili Cook -off / R.I.F. DATE OF EVENT: October 23,1999 TIME: 7:00 a.m. until 5:00 p.m. APPROVALS: FIRE PUBLIC WORKS FINANCE POLICE PARKS & REC. CITY ATTORNEY RISK MANAGER COMMUNITY DEVELOP. YES [x] NO [ ] YES [x] NO [ ] YES [ ] NO [ ] YES [x] NO [ ] YES[x] NO[ ] YES [ x ] NO [ ] YES [x] NO [ ] YES [x] NO [ ] SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS SEE STIP/COMMENTS (SAN DIEGO COUNTY HEALTH DEPARTMENT HAS BEEN NOTIFIED) SPECIFIC STIPULATIONS/COMMENTS: FIRE 336-4550 1. Fire Department permit shall be required for the use of a tent in the size of two hundred (200) square feet and or canopies of four hundred (400) square feet or multiple canopies equaling four hundred (400) square feet in area. 2. 2A:10BC fire extinguishers required. To be located not to exceed 75 feet travel distance from any point within the celebration. 3. Plans required showing the layout of all tables, booths, canopies and or tents, Fire Department access, and fire lanes, etc. 4. All canopies and tents to be flame retardant. They must have the State Fire Marshal seal of approval attached. 5. A fire Safety Inspection to be conducted by the Fire Department personnel prior to opening to the public. 6. Fire Department access into the areas to be maintained at all times. 7. Fire hydrants and Fire Departmens Connections shall not be blocked or obstructed. FINANCE 336-4260 1. A business license is required if monies are solicited, admittance charged food, beverages or merchandise is sold. 2. Each separate vendor must have a separate business license. 3. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. 4. A list of participating vendors (with their address, phone number and current National City business license number) is to be submitted to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business license number. w 7. Will the proceeds provide a direct financial benefit to an organization which has been the direct recipient of City of Community Development Block Grant (CDBG) funding? x YES (If YES, please provide explanation and details in space provided below) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) If YES, please state the year the City of Community Develop Block Grant (CDBG) funds were received and how those funds were used: Year funds were received. Funds were used to provide Library Literacy Services DATE 3 SPECIFIC STIPULATIONS/COMMENTS: (Continued) PUBLIC WORKS No impact to Public Works. cIA200-2.DOC CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials. agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization National City Public Library Anne Campbell Person in charge of activity Address 200 E. 12th Street, National' City, CA 91950 33'5 -435O::"; October 23, 1999° Telphone Date(s) of use HOtb HARMLESS-AGRBEMENT— The undersigned hereby agrees) to hold the City of NatiOnel CitY and the Park'ing Authority of the City of National City harmless and indemnify the City of Naiioni- b.-Ey and the Parking Authority of the City of National City from and against all claims, defends, costs, losses, damages, injuries, litigation and liability arising 'OUt of or related to the use of public property by perfittee or permitee's agents employees or Conti;aetott".. ] —SignatUr ty Librarian Official Title Date (For OffiQe Use Only) Certificate of Insurance approved LSW12 City of National City, California COUNCIL AGENDA STATEMENT August 17, 1999 MEETING DATE AGENDA ITEM NO. 12 1-ITEM TITLE TEMPORARY USE PERMIT - ST. MARY'S PARISH, FALL FESTIVAL 4, PREPARED BY Kathleen Trees, Acting Dir 4 PARTMENT Building and Safety EXPLANATION This is a request from St. Mary's Parish to conduct their annual Fall Festival fund-raising event consisting of game booths, food booths, religious articles and entertainment. The event is scheduled to occur in the Parish parking lot on Sunday, October 3, 1999, from 7:30 a.m. to 6:30 p.m.. A waiver of fees is requested. In that the net income from the event will accrue only to St. Mary's Parish, the event does not qualify for a waiver of fees pursuant to City Council Policy No. 704. Environmental Review X N/A Financial Statement The City has incurred $76.00 in costs in processing the T.U.P. application through various City Departments. N/A Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval, and deny the request for a waiver of fees. BO D / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended approvals and/or stipulations. c/A200-1.DOC A-200 (9/80) 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A & B use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of; the activity/event Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Print or Type): /� SPONSORING ORGANIZATION(s):'/S /I%A/Py 1.4l,/S/t✓ ORGANIZATION ADDRESS: 5102 6:::"; 77-' -C.Z. E T' MQ !/011./4-C i/J7 9/i',$'d PHONE: 404/' /SOI City 1 / State �/ Lp LOCATION OF EVENT: 8 �7� � 4J4 ' /114 /.4A 44. /c141,G .cj 7 DATE(S) REQUESTED FOR EVENT: FROM /13/3/Y TO /6�3�99 HOURS OF USE ON DAY OF EVENT: FROM A.M.%•Se) /•P,M: TO C. 30 —M. / P.M. (BEGIN SETUP) DATEfAf/f917ME 4-•Ol)AAL/P.M. — (END SETUP) DATE /10,,i99TIME 4 F 1P.M. (BEGIN TEARDOWN) DATEl/ T/MEDP' A.M. AWE= ( END TEARDOWN) DATE a /TW#9TIME of -BD *4'MJP.M. BRIEF DESCRIPTION OF EVENT: /9/1/41/4,-L /9/168/V rt/AJA R4A.S7ik &L 7:1-1 /06 S /44.7SCBfPL?, /L AFF[c .b:t/-E;e-7/4/.Y119bA1 % (A brief summary of the event/may be requested. A summary of the event activity may be attached to the application) NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: IA- • haAA) LEI HOW MAY THIS PERSON BE CONTACTED? AS i Al--I'd4G Fh/AiJC6Y9,401/1 SPECIFIC USE REQUEST: A6/f/G JUSTIFICATION: / REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES[i.]'NO[ ] — WILL FOOD/ DRINK BE SOLD: YES[ t/] NO[ (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a T.U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council.) WILL TENTS OR CANOPIES BE USED?: YES [1r NO [ ] (If 'YES,", permit may be required from Fire Department) WAIVER OF FEES REQUESTED: YES [ yr NO [ ] (If "YES," complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE, CROWD, TRAFFIC CONTROL: 6.. )tLL 19,eovl1Sh olds) ' rC//.Q/7y SECURITY CONTROL: c.)6LL PAUVFAIs Oa A/.$ C[/,P_/7y / PARKING/BARRICADES: ©NRDJReteA)1 Pitlelstri TR (�<N�,GD%S$,�V,lL'7S'•..4644&'d/4pdbs/aut eb EXTERIOR LIGHTING/ELECTRICAL: An LVS7AL(.f�A/1/)j9tEisi4 P4eK/ENG Le% TRASH DISPOSAL/SITE CLEAN-UP AFTER EVENT: S'E- T lip Ah<1) FlP bitdA) CGEIJ/A1/Ll 7ael 01P67-oFAitr SANITARY FACILITIES: fat 4e6 N1/SSS /// /hSii EIA'LL FCSF cruP FTF (Print or Type) NAMEOFAPPUCANT: AMI . S R-HAISLE ADDRESS /ff.39 pc -7 37, �,4i/AIjAL Col); SIGNATURE OF APPLICAN .y Q b PHONE 4E1=4/40 DATE: `I jc'a/.7lfi (THIS FORM B • MES A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) (FOR OFFICE USE ONLY) T.II.P. Application PERMIT FEES: $76/Paid PERMIT NO: USE GROUP: BOND: N/A A USE CLASS: A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS - (See Attached) (RECEIVED DATE STAMP) BUILDING AND SAFETY DEPT. RECEIVED JUL 23 1999 NATIONAL CITY, CALIF. APPROVALS / STIPULATIONS (Check Where Applicable): Initial Date Initial Date Initial Initial Initial Initial Initial Initial Initial Date Date Date PLANNING EI,. E rt PUBLIC WORKS IN/E POLICE PARKS & REC. ENGINEERING Date CITY ATTORNEY Date RISK MANAGER Date COMMUNITY DEVELOP. Date Health OTHER iDePertxnAut Initial Date CITY COUNCIL MEETING DATE: August 17, 1999 YES [ ] NO [ ] SEE STIP [ YES [ ] NO [ ] SEE STIP [ YES [ ] NO [ ] SEE STIP [ YES [ ] NO [ ] SEE STIP [ YES [ ] NO [ ] SEE STIP [ YES [ ] NO [ I SEE STIP [ YES [ ] NO [ ] SEE STIP [ YES [ I NO [ ] SEE STIP [ YES [ ] NO [ I SEE STIP [ YES [ I NO [ ] SEE STIP [ YES [ I NO [ I SEE STIP [ TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ I COMMENTS: DATE L12 GA,eae W LJ t� - / 2 00 Poe A ohe Tw FINANCE ca Q. t- �N�Tt ELEPHANT -OI I bUN STy , rRVICts �Vf soy v' 4Ares Lc)E5Y MALL £'NrEETA/NA1E Ir 1_0Lc) - dal ALLCM. *ICCE /aRcA 16' 3T i9c -T L:s-ion c riA;R S - JG b rLec1. -ffi W HE is t- - t S1Rtp "1 37 eC c a, rRyy STIM +,? 4944ic4 a c smip SEW'no& $C"; I i EAST wALL AVENUE. GATCs tpt sPANrso , Gacup . 1 PNrkHu6 3T MtiolAQy C up&s • OC,. . LoLG)Pop e, • CCp; soy Scots T AC , City of National City Building & Safety Department 1243 National City Boulevard National City, CA. 91950 TEMPORARY USE PERMIT FEE WAIVER REQUEST SUPPLEMENTAL OUESTIONNAU E City Council Policy No. 704 contains the criteria for granting waivers of T.U.P. • processing fees by the City Council. This Supplemental Questionnaire will be used to evaluate whether the event or sponsoring organization for a T.U.P. meet the criteria for a fee waiver. Accordingly, please answer all questions fully and completely. City Council Policy No. 704 The City Council shall waive T.U.P. processing fees only in the case of anon -profit organvation, and when such organization can demonstrate that the event for which the T.U.P. is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P. is requested result in: 1. direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or 2. direct financial benefit to city government such as the generation of sales tax; or 3. direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club; or 4. direct financial benefit to an organization which has been the direct recipient of City or Community Development Block Grant (CDBG) funding. PLEASE FULLY AND COMPLETELY ANSWER 11i1 FOLLOWING: I. Is the event for which the T.U.P. is sought sponsored by a non-profit organization? V YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit this form with the T.U.P. Application to the Building & Safety Department) 2. If the answer to Question No. I was YES, please state the name and type of organization sponsoring the event for which the T.U.P. is sought and then proceed . to Question No. 3. Name of Sponsoring Organization Type of Organization (Service Club, Church, Social Service Agency, etc.) SA WI- mARys Pgaisp 3. Will the event generate net income or proceeds to the sponsoring organization? V YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) 4. If the answer to Question 3 is YES, will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? YES (If YES, please provide explanation and details in space provided below) XNO (If NO, please proceed to Question No. 5) If YES, please explain who is to benefit from the proceeds and the general nature of the financial hardship: 5. Will the event provide a direct financial benefit to city government such as the generation of sales tax? YES (If YES, please provide explanation and details in space provided below) X NO (If NO, please proceed to Question No. 6) If YES, please explain how the direct financial benefit to the city will occur: 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? YES (If YES, please provide explanation and details in space provided below) XNO (If NO, please proceed to Question No. 7) If YES, please explain the organizations that are to benefit from the proceeds of the event and how the proceeds will be used by those organizations. 2 7. Will the proceeds provide a direct financial benefit to an organization which has been the direct recipient of City of Community Development Block Grant (CDBG) funding? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) If YES, please state the year the City of Community Develop Block Grant (CDBG) funds were received and how those funds were used: Year funds were received. Funds were used to GN�� DATE 3 CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: St. Mary's Parish LOCATION OF EVENT: 426 E. 7th Street DATE OF EVENT: October 3, 1999 TIME: 7:30 a.m. until 6:30 p.m. APPROVALS: FIRE YES [ x ] NO [ ] SEE STIP/COMMENTS [ x ] FINANCE YES [ ] NO [ ] SEE STIP/COMMENTS [ x POLICE YES [ x ] NO [ ] SEE STIP/COMMENTS [ ] (SAN DIEGO COUNTY HEALTH DEPARTMENT HAS BEEN NOTIFIED) SPECIFIC STIPULATIONS/COMMENTS: FIRE (336-4550) 1. Maintain Fire Department access at all times. 2. Permit is required to erect or operate a tent having a area in excess of two hundred (200) square feet or a canopy in excess of four hundred (400) square feet, or a combination thereof. Tents and canopies shall be flame-retardant treated with an approved State Fire Marshal seal attached. Permit fee is sixty five (65.00) dollars. Permit to be obtained from the Fire Department. 3. 2-A:10-BC fire extinguishers are required. Fire extinguisher locations to be plainly marked, and not to exceed a travel distance of seventy five (75) feet. 4. 40-B:C dry chemical fire extinguishers shall be provided where deep -fat fryers are used. 2-A:10-B:C fire extinguishers are required in each cooking booth. 5. All canopies used in cooking areas are to be flame-retardant treated, with an approved State Fire Marshal seal attached. FINANCE 336-4260 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. 2. Each separate vendor must have a separate business license. 3. If the church is currently licensed, they may operate on that existing license. 4. If there are other vendors or organizations participating and they are registered not -for -profit there will not be a charge for their business license. c1A200-1.DOC City of National City, California COUNCIL AGENDA STATEMENT August 17, 1999 MEETING DATE AGENDA ITEM NO. 13 (-ITEM TITLE TEMPORARY USE PERMIT - NATIONAL CITY NUTRITION & SENIOR CENTER INTERNATIONAL SENIOR CELEBRATION PREPARED BY Kathleen Trees, Acting Dir ARTMENT Building and Safety EXPLANATION This is a request from the National City Nutrition & Kimball Senior Center to conduct an International Senior Celebration event in Kimball Park from 8:00 a.m. to 3:00 p.m. on Friday, September 24, 1999. This event gives seniors of all ethnic backgrounds an opportunity to come together for a fun filled day of entertainment and for a chance to obtain information on services available to them. The request also includes the use of the stage, chairs, tables, the P.A. system for guest speakers and entertainment, and the sale of food and drink. A waiver of fees is requested. The event and sponsoring organization meet the criteria in the City Council Policy No. 704 for a waiver of fees. Environmental Review Financial Statement The City has incurred $199.00 in costs in processing the T.U.P. application through various City Departments. N/A Account No. STAFF RECOMMENDATION N/A Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval and grant the request for a waiver of the $199.00 processing fee. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended approvals and/or stipulations. c/A200-3.DOC A-200 (9/80) 001-3585-13b00 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A & B use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Pant or Type): SPONSORING ORGANIZATION(s): NATTONAT. CTTV NUTRTTTON & KTMBALL SENIOR CENTER ORGANIZATION ADDRESS: 141 S n AVR S 1 271 H AvP Nati nal City, CA 91950 PHONE 336-6751 City State Zip or 336-6760 LOCATION OF EVENT: KIMBALL PARK DATE(S) REQUESTED FOR EVENT: FROM cop+emit, 74 1 999 TO cPptpmhpr 24, 199 HOURS OF USE ON DAY OF EVENT: FROM R - 00 A.M. / P.M. TO 3:00 A.M. / P.M. (BEGIN SETUP) DATE 9/24 TIME 8:0 0A.M. / P.M. - (END SETUP) DATE 9/24 TIME 3:00 A.MJP.M. (BEGIN TEARDOWN) DATE 9/24 TIME 2'004.M./P.M.-(END TEARDOWN)DATE 9/24 TIME3 :00 A.M./P.M. BRIEF DESCRIPTION OF EVENT: "TNTF.RNATTnNAT, SRNTOR CFLRRRATTON" - 1999 i S the year of cpninrc natinnwirla ant we with to hava cervinpc prpcented (A brief summary of the event/may be requested. A summary of the event activity may be attached to the application) to the seniors of National City NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: F1i?aheth ainvanat-ti R Helaine T1rakr HOW MAY THIS PERSON BE CONTACTED? 336-6751 (Nutrition) & 336-6760 (Ki mha 11 Ran for Center) SPECIFIC USE REQUEST: TNTERNATIONnT. SRNTOR CFT.FRRATTrN JUSTIFICATION: pTa#iaua 11 �•�c �s+ant &r t999 _year of the cpninr REQUEST TO SELL OR'SERVE ALCOHOL BEVERAGES: YES[ ] NO[(] — WILL FOOD/ DRINK BE SOLD: ESP( (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event ' Q requiring a T. U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council.) WILL TENTS OR CANOPIES BE USED?: YES [ ] NO [ X] (lf "YES,", permit may be required from Fire Department) WAIVER OF FEES REQUESTED: YES [ X] NO [ ] (lf "YES," complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: Stage tables & electrical. NOISE, CROWD, TRAFFIC CONTROL: SECURITY CONTROL: Not needed- PARKING/BARRICADES: Not needed. EXTERIOR LIGHTING/ELECTRICAL: pi Pr'f nal fnr anima cyst Pm TRASH DISPOSAL/SITE CLEAN-UP AFTER EVENT: Yes, Parks & Recreation/Custodial PLEASE COMPLETE (Print or Type) NAME OF APPLICANT: Fr_ T7AnF' r_TOVANFmmT a nR.T,ATNT: DRAKR ADDRESS: 1415 n AvP (Nt-riticn R1991 T) AVP(Kimball Senior PHONE:336-6760 R 336-6751 or Ce ter) SIGNATURE OF APPUCANT: � ` .-fQ^rx.A) DATE: 7/20/99 (THIS FORM BECOM A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: • USE GROUP: A USE CLASS: A BOND: N/A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS I COMMENTS: See Attached (RECEIVED DATE STAMP) BUILDING AND SAFETY DUI. RECEIVED J U L 2 3 1999 NATIONAL CITY, CALIF. APPROVALS I STIPULATIONS (Check Where Applicable): PLANNING YES [ ] NO [ ] SEE STIP [ ] Initial Date FIRE YES [ ] NO [ ] SEE STIP [ ] Initial Date PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] heal Date FINANCE YES [ ] NO [ ] SEE STIP [ ] Initial Date POLICE YES [ ] NO [ j SEE STIP [ ] Initial Date ,PARKS & REC., YES [ ] NO [ ] SEE STIP [ Initial Date ENGINEERING YES [ ] NO [ ] SEE STIP [ ] Initial Date iFY`AirORN'EY YES [ ] NO [ ] SEE STIP [ ] Initial Date RISK=MANAGER YES [ ] NO [ ] SEE STIP [ I Initial Date COMMUNITY DEVELOP. YES [ I NO [ ] SEE STIP [ ] Initial Date Health 'USHER PF . - YES [ ] NO [ ] SEE STIP [ ] Initial Date CITY COUNCIL MEETING DATE: August 17, 1999, 3:00 p.m. TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ ] COMMENTS: DATE ''An International Senior Celebration is planned in honor of the National "Year of the Senior". This is an event open to all senior adults in our community. Kimball Park was chosen as the main location for our celebration, but activities will also be held at the Kimball Senior Center and the Nutrition Center across the street. The event is targeted for seniors of all ethnic backgrounds. It is a chance for them to come together for a fun day filled with entertainment, food and most importantly information they need about services available to them. We are requesting a stage, chairs, tables and a P.A. system for guest speakers and entertainment. This event is being hosted by the Delaine Drake (Kimball Sr. Center) & Elizabeth Giovanetti (National City Nutrition) and the National City Senior Providers Coalition( a group of people who provide services to seniors in National City, including Social Security Admin. and Paradise Valley Hospital). Many community groups are sponsoring the event. For additional information, please contact Elizabeth at 336-6751 or Delaine at 336-6760. City of National City Building & Safety Department 1243 National City Boulevard National City, CA. 91950 TEMPORARY USE PERMIT FEE WAIVER REOUEST SUPPLEMENTAL QUESTIONNAIRE City Council Policy No. 704 contains the criteria for granting waivers of T.U.P. processing fees by the City Council. This Supplemental Questionnaire will be used to evaluate whether the event or sponsoring organization for a T.U.P. meet the criteria for a fee waiver. Accordingly, please answer all questions fully and completely. City Council Policy No. 704 The City Council shall waive T.U.P. processing fees only in the case of anon -profit organization, and when such organization can demonstrate that the event for which the T.U.P. is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P. is requested result in: 1. direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or 2. direct financial benefit to city government such as the generation of sales tax; or direct financial benefit to a service club, social services agency, qr other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club; or 4. direct financial benefit to an organization which has been the direct recipient of City or Community Development Block Grant (CDBG) funding. PLEASE FULLY AND COMPLETELY ANSWER THE FOLLOWING: 1. Is the event for which the T.U.P. is sought sponsored by a non-profit organization? YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit this form with the T.U.P. Application to the Building & Safety Department) 2. If the answer to Question No. 1 was YES, please state the name and type of organization sponsoring the event for which the T.U.P. is sought and then proceed to Question No. 3. Name of Sponsoring Organization Aftar1M16L airy /U07-121T7aid Type of Organization (Service Club, trvL�4 1 men i c, ✓ Ce rl ter" Church, Social Service �^ Agency, etc.) 12Y1 tr)12 EER U10ES 3. Will the event generate net income or proceeds to the sponsoring organization? YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) 4. If the answer to Question 3 is YES, will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? YES (If YES, please provide explanation and details in space provided below) XNO (If NO, please proceed to Question No. 5) If YES, please explain who is to benefit from the proceeds and the general nature of the financial hardship: 5. Will the event provide a direct financial benefit to city government such as the generation of sales tax? - YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 6) NILES, please explain how the direct financial benefit to the city will occur: 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 7) If YES, please explain the organizations that are to benefit from the proceeds of the event and how the proceeds will be used by those organizations. 7. Will the proceeds provide a direct financial benefit to an organization which has been the direct recipient of City of Community Development Block Grant (CDBG) funding? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) If YES, please state the year the City of Community Develop Block Grant (CDBG) funds were received and how those funds were used: Year funds were received. Funds were used to SIGTURE DATE 3 City of National City, California COUNCIL AGENDA STATEMENT August 17, 1999 MEETING DATE AGENDA ITEM NO. 14 (-ITEM TITLE TEMPORARY USE PERMIT - R.V. PEDDLERS, R.V. SHOW AND SALE PREPARED BY ErPARTMENT Kathleen Trees, Acting D' c r EXPLANATION Building and Safety This is a request from R.V. Peddlers to conduct an eleven day recreational vehicle sale on parking lot 2 at the Plaza Bonita Shopping Center, from August 25 through September 5, 1999. The hours of the sale are 10:00 a.m. to 7:00 p.m. Any sales collected as a result of this sale is allocated to National City. Environmental Review X N/A Financial Statement The City has incurred $115.00 in costs in processing the T.U.P. application through various City Departments. N/A Account Na. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application For A Temporary Use Permit with recommended approvals and/or stipulations. c/A200.DOC A-200 (9/80) 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FORA TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A & IS use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six.(6) month prior.to the requested activity/event. PLEASE COMPLETE (Print or Type): SPONSORING ORGANIZATION(s): ORGANIZATION ADDRESS: 76a / .4k,m446 .646 1, 4- MesAF (ist-- / PHONE:65./) i/66^735 7 City . ,/f State Zip D LOCATION OF EVENT: / +� 4a.. rn9 — 3 c, 30 t%a2, An), leer' 4h u / 4,y, ( DATE(S) REQUESTED FOR EVENT: FROM /4 ttr .ZS'{ ? /75- ' TO JePreni he 5" . / HOURS OF USE ON DAYOFEVENT: FROM /0:°Q P.M. TO�p r%:'� A.M. t (BEGIN SETUP) DATE 8/��s9' TIME 9 00 / R M. — ( END SETUP) DATER TIME 6 OO A.M.(ES? (BEGIN TEAROOM) DATE9/(4/ TIMEE9. °o .. /P.M.— ( END TEARDOWN) Z DATEq/7/TIME 6�2 •.A.M BRIEF DESCRIPTION OF EVENT: /" ✓fo 'tc — 4rw '� oket f/� o'yeS� r2XdPL r1 (A brief summary of the event/ may be requested. A summary of the event activity may be attached to the application) NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: �i9.Prt' �v ivey HOW MAY THIS PERSON BE CONTACTED? (1) 9 ' - 73s-7 ek.ee,jll,,u. o (d/5.9 6Sb -0567 SPECIFIC USE REQUEST: JUSTIFICATION: REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES[ ] NO, — WILL FOOD/ DRINK BE SOLD: YES[ ] NOX] (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a T.U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council.) WILL TENTS OR CANOPIES BE USED?: YES [ ] NO(] (If "YES,", permit may be required from Fire Department) WAIVER OF FEES REQUESTED: YES [ ] NO [ (If "YES," complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE, CROWD, TRAFFIC CONTROL: SECURITY CONTROL: PARKING/BARRICADES: EXTERIOR LIGHTING/ELECTRICAL: TRASH DISPOSAUSITE CLEAN-UP AFTER EVENT: SANITARY FACILITIES: PLEASE COMPLETE (Print or Type) NAME OF APPLICANT: et dVM°y ADDRESS: 7bSY 4// e,24J A/ .4, 40_14 SIGNATURE OF APPLICANT: 9i9y PHONE(6/�> 96, - 73-7 DATE: ?;://307 (THIS FORM BECOMES A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) (FOR OFFICE USE ONLY) T.U.P APPLICATION PERMIT FEES: $115/Paid PERMIT NO.: USE GROUP: A USE CLASS: A BOND: N/A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS: (See Attached) (RECEIVED DATE STAMP) BUILDING AND SAFETY DEPT. RECEIVED JUL 301999 NATIONAL CITY, CALIF. APPROVALS / STIPULATIONS (Check Where Applicable): Initial Date Initial Date Initial Date Initial Date Initial Date Initial - Date Initial Date Initial Date Initial `Date PLANNING YES [ ] NO [ ]. SEE STIP [ ] FIRE -'> - YES [ ] NO [ ] SEE STIP [ ] PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] FINANCE '= YES [ ] NO [ ] SEE STIP [ ] POLICE YES [ ] NO [ ] SEE STIP [ ] PARKS & REC. YES [ ] NO [ ] SEE STIP [ ] ENGINEERING YES [ ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ ] NO [ ] SEE STIP [ ] RISK MANAGER YES [ ] NO [ ] SEE STIP [ ] COMMUNITY DEVELOP. YES [ ] NO [ ] SEE STIP [ ] OTHER YES [ ] NO [ ] SEE STIP [ ] Initial Date Initial Date CITY COUNCIL MEETING DATE: August 17, 1999, 3:00 p.m. TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ ] COMMENTS: DATE CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: R V Peddlers LOCATION OF EVENT: Parking Lot 2, Plaza Bonita Shopping Center DATE OF EVENT: August 25 through September 5,1999 TIME: 10:00 a.m. until 7:00 p.m. APPROVALS: FIRE YES [ x ] NO [ ] SEE STIP/COMMENTS [ x FINANCE YES [ ] NO [ ] SEE STIP/COMMENTS [ x POLICE YES [ x ] NO [ ] SEE STIP/COMMENTS [ ] (SAN DIEGO COUNTY HEALTH DEPARTMENT HAS BEEN NOTIFIED) SPECIFIC STIPULATIONS/COMMENTS: FIRE (336-4550) 1. Exitways to be maintained in an unobstructed manner at all times. Exitway to be clear of all obstruction for its entire width and length. 2. Fire extinguishers shall be on premises, type 2-A:10-BC. Travel distance not to exceed seventy-five (75) feet. 3. Fire Department access roads shall be provided and maintained at all times. 4. Fire hydrants shall not be blocked or obstructed. FINANCE 336-4260 1. As with previous events, any sales tax collected as a result of this sale must be allocated to National City when filing the quarterly return with the State Board of Equalization. A copy of the notice that is sent to the State Board of Equalization is to be submitted to the Finance Department. 2. A currently business license must be on file in the Revenue & Recovery Division of the Finance Department for Each vendor participating. (The Credit Union does not need a business license.) anzoo.DOC Item #15 8/17/99 To: City Manager From: Councilman Beauchamp Re: Coronado Belt Line Abandonment Proposal by City of Chula Vista Date: 12 August 1999 Please place on the agenda for the meeting of 17 August a discussion of the proposal by the City of Chula Vista to abandon that portion of the Coronado Belt Line through their jurisdiction. The Metropolitan Transit Development Board voted on 12 August to recommend to the Joint Committee, i.e. the MTDB Railway Committee which I chair and three Port Commissioners, to abandon the line. The vote to do so was split, with myself, Poway, La Mesa, and Coronado representatives and Chairman Williams opposed to the recommendation. I am concerned on the impact such an activity will have on our tourism potential from the Santa Fe Depot as well as the focus of Port resources in Chula Vista to our detriment. Supervisor Cox spoke in support of the recommendation in a rather confused presentation also involving the use of that portion of the line through the Sweetwater Marsh for a re -located bikeway rather than along the freeway, as it is now planned. Lily Ut- 111VtK1HL titHLt1 111.017-4L7-f r V f1VO 11 77 1V•.viV ..._ AI No. 30, 8/12/99, SDAE 700 City of Imperial Beach, California OFFICE OF THE CITY MANAGER August 11, 1999 Tom Larwin ' Metropolitan Transit District Board 1255 Imperial Avenue, Suite 1000 San Diego, CA 92101-7490 Dear Mr. Larwin: Due to various requests and proposals for usage of the railroad right-of-way of the Coronado Branch line, the City of Imperial Beach has requested a determination as to the feasibility of proposals and what use options may be most beneficial. To date, we have not received any information on the subject so that we may formulate more specific policy. Meanwhile, we are caught up in the middle of requests to support the various proposals of different user groups. Right now, no project seems to be moving ahead and acrimony on the issue is seeming to fester. Our bottom line question has been: Are the dinner/excursion train type proposals feasible and what are the options in terms of cost -benefit analysis? If the dinner/excursion train options are not feasible we need to proceed with more viable options for the use of these right -of-ways. Thank you for your consideration and please advise us of any progress towards making a determination on feasibility. Sincerely, ,/ I- �)oh rrY nson Ity Manager cc: City Council MTDB Chairman and Boardmembers 825 Imperial Reach Boulevard • Imperial Beads, California 91932 • (619) 423-8303 • Fax (619) 429-9770 cm' OF CH-LUL-1 VISTA OFFICE OF THE MAYOR SHIRLEY HORTON August 3, 1999 Leon Williams, Chairman Metropolitan Transit Development Board 1225 Imperial Avenue, Suite 1000 San Diego, CA 92101 near Mr. Willi On behalf of the City Council of Chula Vista, I am writing to request that the Metropolitan Transit Development Board (MTDB) consider the abandonment of the Coronado Branch of the San Diego and Arizona Eastern Railway (CB ROW) between State Route 54 and 7th Street in Imperial Beach. The City Council voted on July 27, 1999 to support this abandonment due to the many benefits discussed below. The abandonment of the CB ROW significantly enhances the redevelopment efforts currently being undertaken by both the City and the Port of San Diego on the Chula Vista Bayfront. The Port of San Diego _recently purchased the SDG&E facility comprised of approximately 150 acres, and is in the _process of purchasing the • southern portion of the_BFGoodrich Campus; representing an additional 90+ acres. The Port intends' to' redevelopboth properties -with commercial uses including office, retail, hotel and entertainment. In addition, the City of Chula Vista is poised to process a 130-acre mixed -use development, including residential, office, entertainment retail and hotel, on the northern portion of the Bayfront. The successful development of the Chula Vista Bayfront will benefit not only Chula Vista, but the entire South Bay. The City and Redevelopment Agency of Chula Vista along with the Port have taken many measures to enhance and support this area. The abandonment of the CB ROW will further benefit the redevelopment efforts by removing the uncertainty of future use of the CB ROW, as well as the need for rail crossings. An operational and regularly used rail line would severely hamper traffic circulation and would negatively impact commercial development, as well as existing businesses. The CB ROW presently bisects the entire Chula Vista Bayfront and runs north from D Street through the Sweetwater National Wildlife Refuge to National City and southwest from Main Street to Imperial Beach. These sections of the track have fallen in to disrepair and are presently not passable. Significant investment would be required for the tracks to become operational. In addition, the tracks running from Imperial Beach north to Coronado were removed to accommodate a ,portion of the Bay Shore Bikeway. The abandonment would make it possible to complete the Bay Shore Bikeway allowing for. public access to San Diego Bay's shore from San Diego to Coronado.. ' The City is in full support of Supervisor Greg Cox's proposal to utilize portions of the CB ROW to complete this. important regional asset. 276 FOURTH AVENUE • CHULA VISTA • CALIFORNIA 91910 • (619) 691-5044 • FAX (619) 476-5379 Leon Williams, Chairman Metropolitan Transit Development Board August 3, 1999 Page 2 of 2 4„ - In summary, significant portions of the CB ROW have not been operational or passable for many years and does not benefit the property owners or businesses along the line. The abandonment will facilitate redevelopment and access to the Chula Vista Bayfront, as well as the completion of the Bay Shore Bikeway. Thank you for your consideration. We look forward to working together on this effort. If you have any questions, or need additional information please call Chris Salomone, Community Development Director at 691-5047. Sincerely, &i2L Shirley Hort Mayor Cc: Chula Vista City Council Supervisor Greg Cox David Malcolm, Port Commissioner Jerry Rindone David D. Rowlands, City Manager Sid Morris, Assistant City Manager George Krempl, Deputy City Manager Chris Salomone, Director of Community Development H:HomeVCommDevlAndersonlmtdb.mayor 8/3/99 12:52 PM CITY OF CHULA VISTA BFGoodrich Aerospace Aerostructures Group 850 Lagoon Drive Chub Vista. California 91910- 2098 619-691-4111 FAX: 619-691-3030 August 12, 1999 Leon Williams, Chairman and Members of the Board of Directors Metropolitan Transit Development Board 1255 Imperial Avenue Suite 1000 San Diego, CA 92101-7490 RE: Coronado Branch Line. SD&AE Railway Dear Chairman Williams and Board Members: BFGoodrich (formerly Rohr, Inc.) ("BFG") supports the abandonment of the Coronado Branch Line of the SD&AE Railway. As a business resident of the South Bay area for nearly sixty years, we appreciate the opportunity to express our views on this matter. There are several reasons for our position: • BFG has no present or future needs for rail service at its Chula Vista facility, located between F Street and J Street, west of the Interstate 5 freeway. (The Coronado Branch Line right-of-way runs through the entire length of our property). • BFG has just recently signed an agreement with the San Diego Unified Port District ("Port") and the City of Chula Vista ("City"), that will significantly enhance the opportunities for redevelopment of the Chula Vista Bayfront, by, among other things, causing the consolidation of our facility north of H Street. An elimination of the Coronado Branch Line from the Bayfront will further enhance these attractive redevelopment opportunities. In fact, the agreement among the Port, the City, and BFG recognizes the parties' collective desire to seek the abandonment of the right-of- way to increase the redevelopment benefits to the community and the parties. Rohr. Inc.. a subsidiary of The BFGoodrich Company. operating as BFGoodrich Aerospace / Aerostructures Group • With the lack of current and projected freight use for this line, and the lack of viable passenger use proposals, it would seem worthwhile to convert this right-of-way to beneficial uses, for the benefit of all parties. The abandonment of this line will allow for more productive and viable options for the use of the property, including extension of the Bayshore Bikeway. • The Coronado Branch Line property could be acquired by interested parties, generating revenue for MTDB from an underutilized asset. While we believe abandonment is the best course of action, a license agreement allowing for its alternative use would also help facilitate circulation and redevelopment at the Chula Vista Bayfront. Thank you for your consideration of our position. Please contact me if I can answer any questions, or provide you with further information. Very truly yours, Arthur 0. Sellgren cc: Greg Cox, Supervisor, First District Shirley Horton, Mayor, City of Chula Vista David L. Malcolm, Port Commissioner, SDUPD 2