HomeMy WebLinkAbout1997 09-02 CC AGENDA PKTAGENDA OF A REGULAR MEETING
NATIONAL CITY CITY COUNCIL
COUNCIL CHAMBERS
CIVIC CENTER
1243 NATIONAL CITY BOULEVARD
REGULAR MEETING - TUESDAY - SEPTEMBER 2, 1997 - 3:00 P.M.
OPEN TO THE PUBLIC
PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE
COMMENCEMENT OF THE MEETING AND SUBMIT IT TO
THE CITY CLERK
IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO
YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL
GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF
NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE
CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO
CONSIDER. WE THANK YOU FOR YO(IR PRESENCE AND WISH YOU TO
KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. -
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G.
MCCABE
INVOCATION
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF AUGUST 26,
1997.
COUNCIL AGENDA
9/2/97 Page 2
MAYOR'S PRESENTATIONS
Presentation to the Police Department by "We're Your Neighbors"
organization.
PROCLAMATIONS
Proclaiming the week of September 7-13, 1997 to be: "NATIONAL CITY
DOG WEEK"
INTERVIEWS/APPOINTMENTS - BOARDS & COMMISSIONS
Boards & Commissions - Interview
CONSENT CALENDAR
Consent Calendar: Consent Calendar items involve matters which are of a
routine or noncontroversial nature. All consent calendar items are adopted by
approval of a single motion by the City Council. Prior to such approval, any item
may be removed from the consent portion of the agenda and separately
considered, upon request of a Councilmember, a staff member, or a member of
the public.
1. Resolution No. 97-113
Resolution of the City Council of the City of National City approving a
change order to the Traffic Signal Installation Project for $125,807 for the
installation of traffic signal improvements at Plaza Boulevard and
Manchester Avenue. Engineering Spec. No. 95-8. (Engineering)
2. Resolution No. 97-114
Resolution of the City Council of the City of National City authorizing the
Mayor to execute a Traffic Safety Project Agreement with the State of
California to obtain grant funds for establishment of a Traffic Collision
Records System and a Geographic Information System. (Engineering)
COUNCIL AGENDA
9/2/97 Page 3
CONSENT CALENDAR (Cont.)
3. WARRANT REGISTER #9 (Finance)
Ratification of Demands in the amount of $183,599.39.
NONCONSENT RESOLUTIONS
4. Resolution No. 97-115
Resolution of the City Council of the City of National City authorizing the
transfer of funds from the unappropriated reserve to a Public Works
account for repairs to the Neighborhood Policing Team bus. (Police)
NEW BUSINESS
5. Report: Recommendation to the San Diego Unified Port District relative to
the concept design for the Railroad Car Public Art Project. (Community
Development Commission).
6. Street Tree Committee Minutes. (Parks & Recreation)
7. Review of Conditional Use Permit No. 1995-17 to determine compliance
with the conditions of approval. Universal Church - 330 National City
Boulevard. (Planning)
Notice of Decision - Zone Variance for a reduction in the number of
required parking spaces in conjunction with the construction of a 5,603
square foot church at 1816 Harding Avenue. Applicant: Scott Thomas for
St. Anthony of Padua Parish. Case File No.: Z-1997-2. (Planning)
COUNCIL AGENDA
9/2/97 Page 4
NEW BUSINESS (Cont.)
9. Notice of Decision - Planned Development Permit for construction of a
37,653 square foot medical office building at 2345 E. 8th Street. Applicant:
Paradise Valley Hospital. Case File No.: PD-1997-1. (Planning)
10. Notice of Decision - Zone Variance to allow two proposed parcels to be
4,900 sq. ft. in lieu of the 5,000 sq. ft. required at 409 L Avenue. Applicant:
Robert Starr. Case File Nos.: Z-1997-I/S-1997-I. (Planning)
-� CITY MANAGER
-* CITY ATTORNEY
- OTHER STAFF
-- MAYOR
-� CITY COUNCIL
COUNCIL AGENDA
9/2/97 Page 5
NEW BUSINESS (Cont.)
PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit)
NOTE: Pursuant to State Law, items requiring Council action must be brought
back on a subsequent Council agenda unless they are of a demonstrated
emergency or urgent nature.
ADJOURNMENT
Next Regular City Council Meeting - September 9, 1997 - 6:00 p.m. -
Council Chambers, Civic Center.
TAPE RECORDINGS OF EACH CITY COUNCIL MEETING
ARE AVAILABLE FOR SALE AND TO LISTEN TO
IN THE CITY CLERK'S OFFICE
lrnriamatirnt
tation
WHEREAS, The canine species called "dog" has been an integral part of human
existence for approximately one hundred thousand documented years;
and
WHEREAS, Dogs have aided man in daily endeavors of basic survival, as well as
providing unquestioning loyalty and adoration to mankind; and
WHEREAS, This great nation of the United States of America has expressed gratitude
for service by dogs to humans by declaring September 7 through
September 13, 1997 to be National Dog Week.
NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National
City, do hereby proclaim the week of September 7-13, 1997 to be:
"NATIONAL CITY DOG WEEK"
and encourage all our citizens to celebrate the wonderful companionship -
of dogs and people.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of
National City be affixed this 2nd day of September, 1997.
GEOI GE H. WATERS
•
Office of the Mayor
1243 National City Blvd., National City, CA 91950 (619) 336-4230
George H. Waters - Mayor
August 21, 1997
Mr. Fred Soto
3531 Valley Road, #2
Bonita, CA 91902
RE: APPOINTMENT TO CITY BOARDS & COMMISSIONS
Dear Mr. Soto:
This letter is to notify you that in order to be considered for appointment to one of our
City's Boards and Commissions, you are required by City policy to appear before the
City Council for an interview.
You are, therefore, requested to appear for consideration for appointment at our
Council meeting on Tuesday, September 2, 1997 at 3:00 p.m. in the Council Chambers.
If you are unable to attend, please contact my office immediately. Your prompt
attention to this matter is greatly appreciated.
Sincerely,
GEOR WA
kr---
MAYOR
GHW:nu
® Recycled Paper
CITY OF NATIONAL CITY
APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS
PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background
information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City.
Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted.
PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING
(You May Apply for More than One)
Building Advisory & Appeals Board
Civil Service Commission
Senior Citizens Advisory Board
Parks & Recreation Advisory Board
Serra Library Systems Board
Street Tree & Parkway Committee
Project Area Committee
Student Commissioner
Name: S C l O 1 D
Planning Commission
Port Commission
Traffic Safety Committee Il
Library Board of Trustees
Sweetwater Authority
San Diego County Water Authority
Housing & Community Development
Committee
(Last) (First)
353l , i_i—Ey (2 oP,D -2
Home Address: 1'CN i cA` oj i of 0 r2
Telephone: Residence (((.Q(q) 479 - ( 2-
NUMBER OF YEARS YOU HAVE LIVED IN:
CALIFORNIA? l �L- SAN DIEGO COUNTY? 2-
Birth Date
(Optional)
-044-
Business/Work S}5 - -4g9 C. )
NATIONAL CITY?
ARE YOU A REGISTERED VOTER: YES i� NO
Seiutoi�3tten�rit{ < <
Colleges attended and clsgrees held, if
any: L✓N \ V ca, si5NN Q1c c�c - 4c?g }4 11.Usv P
\C- S-Th-ic \9 11 SV iLk OoG-rv(Z
Related Professional or Civic
Experience: C-A-o7EiLS h ' OFS 14 01Emac:COL,Nc-
t"CQ /c01 k"\E14.12)r(L c"t- -E +1Tl1L (t1NoR.iT`/ MAIL A‹..,s°s. >(\N
PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL BE OF VALUE i 1 CWO
REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR Cc() NT\/
COMMISSIONS: ?fl.E`Cc R
CALM. bh12- �C`K%k- lN�vl- r\1cc tt'C
CO (lltk E c ,
DATE: — —C11
YOUR SIGNATURE
RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CITY
1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950
City of National City, California
COUNCIL AGENDA STATEMENT
September 2, 1997 1
MEETING DATE AGENDA ITEM NO
A RESULUTIUN Ul'' THE CITY COUNCIL W. NA11ONAL C1'1'Y AP-R.V NG A CHANGE
fITEP6311I4 TO THE TRAFFIC SIGNAL INSTALLATION PROJECT FOR $125,807 FOR THE
INSTALLATION OF TRAFFIC SIGNAL IMPROVEMENTS AT PLAZA BOULEVARD AND MANCHESTER
AVENUE, SPEC. NO. 95-8
PREPARED BY Dino Serafini DEPARTMENT Engineering
EXPLANATION.
SEE ATTACHED
Environmental Review N/A
Funds are available in Account No. 307-109-509-599-
FinaryK5alte�ni!.nt301-509-500-598-6559 encumbered, in P.O. Number 48720.
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS (Listed Below/
1. Resolution
2. Change Order
3. Location Map
Account No.
Resolution No 97-113
A.200 (Rev. 9/80)
Traffic Signal Installation Project
Signal at Plaza Boulevard and Manchester Avenue
Change Order
On February 11, 1997 the Engineering Department received bids for the Traffic Signal Installation
Project from four contractors. The project as advertised included signal installations or
modifications at the following locations:
1. Highland Avenue and 21st Street
2. Plaza Bonita Road and Bonita Mesa Road
3. 24th Street and Wilson Avenue
4. Signal Modifications at Sweetwater Road and Prospect Avenue
5. Plaza Boulevard and Manchester Avenue
The total bid for these five locations was $374,382. The signal at Plaza Boulevard and Manchester
Avenue was included in the original bid as an additive bid. In order to install the new signal at this
location, it was necessary that one of the two driveways serving the adjacent properties be closed.
Closing one of the driveways requires that the owner of the remaining driveway allows his driveway
to be widened, and that access across it, and a corner of the property, be granted to the second
property owner. There is also the requirement that two parking spaces on the second property
(where the driveway was closed) be made available to the first property, since two of their parking
spaces will be lost by the widening of the driveway. The Engineering Department tried for several
months during the project design period to get both parties to agree to these arrangements, and sign
the Grant Deed (for the right of access) and the Parking Agreement (to allow the use of the two
parking spaces). As the time drew near to the contract award date, it was apparent that one of the
property owners would not sign the Parking Agreement. Therefore, the Engineering Department
recommended that the Plaza Boulevard and Manchester Avenue signal be deleted from the project
award. On February 25, 1997 the City Council awarded the base bid for the locations 1 through 4
in the amount of $248,575 to Select Electric, Inc. of Spring Valley. Select Electric's bid price for
location #5, Plaza and Manchester was $125,807.
Since then the second property owner has came forward and offered to signed the Parking
Agreement which allowed the Grant Deed for Access Rights to be signed by the first property owner.
All of the documents have now been signed, and the City has permission to do all the work required
to install the signal at Plaza Boulevard and Manchester Avenue
It is recommended that City Council approve a change order to Select Electric for the initial bid cost
of $125,807 for the installation of the signals and the off site improvements at Plaza Boulevard and
Manchester Avenue.
RESOLUTION NO. 97-113
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
APPROVING A CHANGE ORDER TO THE TRAFFIC
SIGNAL INSTALLATION PROJECT FOR $125,807 FOR
THE INSTALLATION OF TRAFFIC SIGNAL IMPROVEMENTS
AT PLAZA BOULEVARD AND MANCHESTER AVENUE
ENGINEERING SPEC. NO. 95-8
BE IT RESOLVED, by the City Council of the City of National City that
the City Council does hereby approve a change order in the amount of $125,807 to the
contract with Select Electric for the installation of the signals and the off site improve-
ments at Plaza Boulevard and Manchester Avenue.
PASSED and ADOPTED this 2nd day of September, 1997.
George H. Waters, Mayor
Al LEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
/41% gei.i MC'
George H. Eiser, III
City Attorney
CONTRACT CHANGE ORDER
SPECIFICATION NO.:95-8
CHANGE ORDER NO.: 1
PROJECT: TRAFFIC SIGNAL INSTALLATION
TO:
Select Electric, Incorporated
1425 Presioca Street, Spring Valley CA. 91977
PAGE 1 of 1
DATE: September 2, 1997
PROJECT NO.:109-509-500-6542
YOU ARE HEREBY REQUESTED TO COMPLY WITH THE FOLLOWING CHANGES TO THE CONTRACT
PLANS AND SPECIFICATIONS:
ITEM
NO.
(1)
1
DESCRIPTION OF CHANGES —QUANTITIES, UNITS, UNIT
PRICES, CHANGE IN COMPLETION SCHEDULE AND
JUSTIFICATION
(2)
Installation of Traffic Signal Improvements at Plaza Boulevard
and Manchester Avenue
Iustification
This signal is on the 1995-96 Capital Improvement Program
CHANGE IN CONTRACT PRICE DUE TO THIS CHANGE
ORDER:
TOTAL DECREASE:
TOTAL INCREASE:
DIFFERENCE BETWEEN COLUMNS (3) AND (4)
NET INCREASE IN CONTRACT PRICE
DECREASE IN
CONTRACT
PRICE
(3 )
5 0.00
XXXXXXX7GY
INCREASE IN
CONTRACT
PRICE
(4)
$125, 807
XXXX)CCOa
125.807
$ 125.807
$ 125.807
ORIGINAL CONTRACT PRICE: 8248,575
CURRENT CONTRACT PRICE, AS ADJUSTED BY PREVIOUS CHANGE ORDERS: $ 248,575
THE SUM OF S125,807 IS HEREBY ADDED TO THE TOTAL CURRENT CONTRACT PRICE, AND THE
TOTAL ADJUSTED CONTRACT PRICE TO DATE THEREBY IS 8374,382
THE TIME PROVIDED FOR COMPLETION IN THE CONTRACT IS INCREASED BY 90 WORKING DAYS.
THEREFORE. THE REVISED CONTRACT TIME IS 150 WORKING DAYS, AND THE REVISED DATE FOR
THE COMPLETION OF ALL WORK UNDER THE CONTRACT SHALL BE JANTJARY 14, 1998
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL PROVISIONS OF
THE CONTRACT WILL APPLY HERETO. THE CONTRACTOR ACCEPTS THIS CHANGE ORDER AS
FULL COMPENSATION FOR ADDITIONAL WORK AND ANY DELAY TO THE PROJECT CAUSED BY
THIS CHANGE ORDER.
THIS CHANGE ORDER WAS REQUESTED BY THE CITY. PREPARED BY: Dino Serafini, Aug. 27, 1997
I, RoeecrcHAMeEKS THE UNDERSIGNED CONTRACTOR HAVE GIVEN CAREFUL
CONSIDERATION TO THE CHANGES PROPOSED AND HEREBY AGREE, IF THIS PROPOSAL IS
APPROVED, THAT WE WILL PROVIDE ALL EQUIPMENT, FURNISH ALL MATERIALS, EXCEPT AS
MAY OTHERWISE BE NOTED ABOVE, AND PERFORM ALL SERVICES NECESSARY FOR THE WORK
ABOVE SPECIFIED, AND WILL ACCEPT AS FULL PAYMENT THEREFORE THE PRICE SHOWN
ABOVE.
ACCEPTED BY:
CONTRACTOR'S SIGNA
APPROVED BY:
APPROVED BY:
RESOLUTION NO.
NAME
a9-17
DATE
TITLE
CITY ENGINEER DATE
CITY MANAGER DATE
DATE
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EXHIBIT "A"
TRAFFIC SIGNAL PROJECT
3RJ BEND/NgM RE5TEA_
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City of National City, California
COUNCIL AGENDA STATEMENT
September 2, 1997
MEETING DATE
AGENDA ITEM NO. 2
ll TTIl A RESOLUTION Ur' �ihE CITY COUNCIL Ur' NATIONAL CITY AUTHURIZLNN
ITII TT��YORETO ENTER INTO AN AGREEMENT WITH THE OFFICE OF TRAFFIC SAFETY FOR
A GRANT TO PROVIDE THE CITY WITH A TRAFFIC COLLISION RECORDS/GEOGRAPHIC
INFORMATION SYSTEM
PREPARED BY DINO SERAFINI DEPARTMENT ENGINEERING
EXPLANATION.
SEE ATTACHED
Environmental Review
X N/A
Financial Statement The digi
will cost an estimated $15,5
recommended that this amount
account 109-509-500-598-6136.
from the carry-overTraffic
($10,000) The justific
will benefit from the pr
STAFF RECOMMENDATIC�L!
Approve the Resol
tized base -map, part of the City's contribution,
00 for a three year license agreement. It is
be provided from the Pavement Management System
The expenditures, to be reimbursed by OTS, may come
Monitoring System Account 312-509-500-598-6557
for th t transfers, is tha b to of these projects
P j `/
BOARD/COMMISSION RECOMMENDATIO
N/A
ATTACHMENTS (Listed Below)
1. Resolution
2. OTS Project Agreement
Resolution No. 97-114
ots
A-200 (Rev. R/80(
Office of Traffic Safety
Traffic Records and Engineering System Grant
Project Agreement
Th Engineering Department was successful in its grant application for
development and implementation of a traffic collision records system based
on a Geographic Information System. The State Office of Traffic Safety
grant program for engineering systems provides for full reimbursement of
all expenditures for equipment, software, contractor's fees and out-of-
pocket expenses incurred by the City during program development. A
detailed project description is included in the attached Project Agreement.
The Agreement specifies the overall project goals and objectives, the
City's contribution to the project, methodology statements, a time schedule
and the project's end products. A project budget is also included at the
end of the Agreement. The budget includes funds for reimbursing the
consultant's fees, purchase of a computer and special software, the GIS and
data -base management licenses, and Staff training.
The City's contribution will be project administrative and staff support,
acquisition of the City's street and parcel boundary map in digital form,
presently available through the Regional Urban Information System, as well
as ongoing operation and maintenance. All OTS reimbursements are made upon
submittal of paid invoices, therefore an initial source of funds will be
required for the initial payment of consultant fees and software purchases.
RESOLUTION NO. 97-114
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NATIONAL CITY
AUTHORIZING THE MAYOR TO EXECUTE A
TRAFFIC SAFETY PROJECT AGREEMENT WITH
THE STATE OF CALIFORNIA TO OBTAIN GRANT
FUNDS FOR ESTABLISHMENT OF A TRAFFIC COLLISION
RECORDS SYSTEM AND A GEOGRAPHIC INFORMATION SYSTEM
WHEREAS, the State of California maintains a grant program to reimburse
the recipient for expenditures for equipment, software, consultant's fee, data -base
management licenses, and staff training incurred in establishing a traffic collision records
system and a Geographic Information System (GIS); and
WHEREAS, the City was successful in its application for a grant under said
program, and in order to obtain grant funding, it is necessary to enter into a Traffic
Safety Project Agreement with the State.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of National City that the Mayor is hereby authorized to execute a Traffic Safety Project
Agreement with the State of California. Said agreement is on file in the office of the City
Clerk.
PASSED and ADOPTED this 2nd day of September, 1997.
ATTEST:
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
George I . Eiser, III
City Attorney
George H. Waters, Mayor
State of California
Business, Transportation & Housing Agency
OFFICE OF TRAFFIC SAFETY
TRAFFIC SAFETY PROJECT AGREEMENT
PROJECT NUMBER
TR9806
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
TRAFFIC RECORDS/ENGINEERING PROGRAMS/GEOGRAPHIC INFORMATION SYSTEM
2. NAME OF APPLICANT AGENCY
CITY OF NATIONAL CITY
3. AGENCY UNIT TO HANDLE PROJECT
NATIONAL CITY ENGINEERING DEPARTMENT
4. PROJECT PERIOD
Month - Day - Year
FROM: 10 - 1 _97
To: 12 _ 31 .99
5. PROJECT DESCRIPTION (Summarize the project plan covering the goals, objectives, method of procedure, and evaluation in approximately 100
words. Space is limited to 10 lines.)
National City plans to develop a GIS to collect, manage and display collision information.
The project goal is to provide timely access to current and complete traffic data and :__.__.
collision records; to be able to calculate aggregate statistics and retrieve individual
collision details; generate diagrams, maps and graphic displays. The overall goal is to
reduce traffic collisions by adopting traffic safety improvements and programs based on the
analysis of collision records. These could involve improvements to traffic controls,
public education efforts, enhanced/targeted enforcement and speed zone establishment.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED 5104, 624
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR
B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Burton S. Myers PHo,,, 336-4380
Anmess: 1243 National City Boulevard
National City, CA 91950
SIGNATURE DATE
NAME: George Waters PAo„E: 336-4230
Anormss: 1243 National City Boulevard
National City, CA 91950
SIGNATURE DATE
TITLE City Engineer
TITLE Mayor
C. FISCAL OR ACCOUNTING OFFICIAL
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Marylou Matienzo PHONE: 336-4260
,ow1243 National City Boulevard
National City, CA 91950
SIGNATURE DATE
NAME: Marylou Matienzo
AnoaFss: 1243 National City Boulevard
National City, CA 91950
TITLE Finance Director
OTS-38 (Rev 4/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 1
BACKGROUND
A. GENERAL CHARACTERISTICS
National City, located in the County of San Diego. has a population of approximately 55,000. Traffic patterns in and out of
National City are affected by its many businesses and institutions as well as its residential neighborhoods. Most of those who
work in the City, and many who shop there, live in neighboring communities. In addition, most of the City's employed residents
travel to work elsewhere in the Region.
B. STREETS & HIGHWAYS
The City has 92.2 miles of streets of various classifications, some of which are not fully developed to standards sufficient to
handle fixture traffic. Streets in most of the City were developed in a gridiron pattern with straight alignments. Interstates 5, 805
and State Rt. 54 provide access to and from National City as well as across it.
C. OPERATING DEPARTMENTS
Traffic collision reports are collected from the City Police Department daily, and the Statewide Integrated Traffic Records
System (SWITRS) reports are received by the Engineering Department every quarter. Overall supervision of this project will be
provided by the City Engineer. The part-time services of a day -shift Watch Commander of the Police Department will also be
utilized.
D. EXISTING SYSTEMS
National City does not currently have a computerized traffic collision report management system. The information in its
current format, is not utilizable to rapidly identify high collision frequency locations, or to spot changes in collision patterns, or to
monitor the effectiveness of traffic safety measures being implemented by the City.
PROBLEM STATEMENT
Statistics have shown (Table 1) that fatal crashes and collisions are highest in the local urban roads particularly, when we
compare it to the vehicle miles traveled (VMT). This makes these roads unsafe for all types of road users, particularly the most
vulnerable: pedestrians and bicyclists. Many of these deaths and injuries, could have been prevented if a collision tracking
system was in place that could track the most dangerous roads and intersections based'on the number of incidents, and then adopt
appropriate enforcement and remedial measures.
OTS-38b (Rev 10/96)
Cities
Coronado
Imperial Beach
Vista
El Cajon
Santee
National City
Chula Vista
Lemon Grove
Del Mar
Solana Beach
Encinitas
San Marcos
Oceanside
La Mesa
Escondido
Carlsbad
City of San Diego
Poway
SCHEDULE A
PROJECT NO. TR9806
Table 1 - A comparison of Fatal Crashes, Vehicle Miles Traveled and Crash Rates
by roadway Function Class in Urban Areas
Roadway Class
Interstate
Other Freeways
Minor Arterial
Major Collector
Collector
Local Roads/Streets
Unknown
TOTAL
Fatal Crashes
1,791
1,691
5,081
3,171
1,149
2,928
27
15,766
VMT(millions)
285,325
128,242
338,987
240,402
107,272
188,365.
1,288,593
Rate (per 100 million VMT)
0.6
1.3
1.5
1.3
1.1
1.6
1.2
In National City, the highest number of collisions occur in the local roads and arterials. Based on a thousand Vehicle Miles
Traveled (VMT) the collision rate was 1.06 (5th highest in the County), and the injury collision rate was 0.54 (6th highest).
Table 2 - Collisions and Injury Collisions in San Diego County based on 1,000 VMT.
1995
Total Collisions Injury Collisions
3.94 1.46
2.51 0.80
1.28 0.29
1.'.5 0.79
1.07 0.64
1.06 0.54
1.04 0.50
1.03 0.36
0.99 0.24
0.99 0.21
0.94 0.72
0.80 0.20
0.76 0.51
0.69 0.42
0.64 0.64
0.60 0.74
0.52 0.49
0.49 0.11
Source: National City Enizineering Dept.
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
Chula Vista PIM
National City I
Santee
El Cajon
Vista
Imperial Beach
Coronado
• Injury collisions
p Total Collisions
2 3
Rate Per 1000 VMT
OTS-386 (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 4
Types of Traffic Citations
Last year, The National City Police cited 11,342 drivers for speeding. Speeding has been the most prevalent infraction that
received 95 percent of all hazard -related citations, followed by violation of signals and signs, and improper turns, which were
distant second and third (Table 4).
Table 4 - National City Citations 1996
Violations # Citations
Speeding 11,342
Violation of Signs & Signals 349
Improper Turn 59
Auto Right of Way 51
Other Hazardous 59
Source: Adapted from National City Crime Division Statistics
Impacts and Costs of Traffic Collisions
Traffic collisions have caused severe economic, psychological, and societal impacts. The estimated cost per person and per
collision measured by victim severity and property damage only for 1993 and 1994 are also staggering. The cost for each victim
killed in 1993 was $2.93 million, and for 1994 is $2.6 million (Table 5). The cost for every victim severely injured was $208,000
in 1993; it came down to $180,000 in 1994. Despite the drop in the cost, the economic and societal cost for each injury and
fatality is phenomenal.
Table 5 - Estimated Cost Per Person & Per Collision by Victim Severity & Property Damage only
Collisions in California 1993-1994
1993 1994
Cost per ($) Total Cost Cost per Total Cost
Victim Severity (`0001 (mill.) (`000) (mill.)
Killed 2,934 12,214 2,600 10.951
Injured
Severe 208 2,852 180 2.399
Other Visible 40 3,845 36 3,408
Complaint of 21 4.312 19 3.961
Pain
Property Damage Only 6 1,627 2 546
Collisions
Source: Adapted from California Highway Patrol. SWITRS 1994. Table 7c
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 5
Based on SWITRS 1994, the following estimates of the costs incurred by the National City for traffic collision related deaths
and injuries have been estimated in Table 6. Table 6 provides some idea of the staggering economic and social costs of fatalities
and injury collisions incurred by the City, county, state and nation as a whole.
Table 6 - Economic Costs of Collisions in National City
Fatalities Cost per Fatality Number Cost Injury
Fatality($ mill.) Costs(S mill.) of per Collision
Injuries Injury Costs
1993 2 2.93 5.86 577 208,000 S120,016,000
1996 2 2.6* 5.2 - 358 180,000* $ 64,400,000
Total 1 1.06 $184 456.000
* Based on SWITRS 1994 Table 7c
Attempts to Solve the Problem
An earlier system to store collision records on a visual database as they were received from the Police Department failed due
to software problems in 1993. This previous system is housed on a Macintosh II computer and uses a Filevision IV drawing and
database object -oriented program to store and display the collision records. The Engineering Department has not been able to
restore the system function and. in any case, no longer supports the Macintosh platform. Currently the Department is only able to
collect the collision reports daily from the Police Department and alphabetize them. No attempt is made to sort, categorize, plot
or otherwise analyze the data in a systematic fashion.
The inability to process and analyze collision information has meant that the large amount of data acquired over the years
can not be effectively utilized to support the allocation of transportation funding for programs aimed at traffic safety
enhancement and collision reduction. These programs could involve improvements to traffic controls. targeting public education
efforts, enhanced enforcement, and speed zone establishment and enforcement.
An effective collision tracking system could also help to more efficiently utilize existing traffic safety -related resources of
the Police Department's Traffic Division and the Engineering Department's Traffic Safety Coordinator. A full understanding of
traffic collision patterns in the City cannot be derived. Therefore, opportunities to reduce specific types of collisions city-wide,
such as those involving pedestrians, or those due to specific primary factors, such as unsafe speed, are not being availed of
effectively.
PROJECT GOALS & OBJECTIVES
The Project Goals are:
1. To provide the Police and Engineering Departments with a traffic collision data collection capability to ensure
timely access to current and complete traffic related data by December 31. 1999
2. To acquire the means to retrieve and analyze collision data using the system by December 31. 1999
3. To be able to identify correlations between collision (type. cause) and factors (traffic controls, impairment &
street conditions) and isolate critical traffic safety issues by December 31, 1999
4. To be able to identify the top ten intersections and segments by collision rates and absolute numberby December 31.
1999
5. To be able to answer requests for traffic control warrant studies or collision histories, or other collision statistics
within 24 hours by December 31. 1999.
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 6
The Project Objectives are:
1. To successfully develop, as a joint effort by the Engineering and Police Departments, a geographically based
electronic Traffic Collision Records Management System.
2. To evaluate, customize and install the computer hardware, geographic information system platform and relational
database management system software necessary for the system by March 1998
3. To provide a spatial database of the street network, including attributes of pavement type, alignment, curvature,
capacity and structure; and locations of traffic control devices, including signs, signals and pavement markings; the
capability to track average daily traffic volume, turning movements, posted speed limits and actual speeds as
estimated by field studies by June 1998.
4. To enable the secure and confidential exchange of data between Engineering and law enforcement agencies by
January 1999
5. To provide the ability to update inventory records within 48 hours of a change by January 1999.
6. To orient the appropriate personnel on system procedures and usage by June 1999.
7. To provide a software application to provide the means for producing a current report identifying the number and
severity of collisions occurring at the 10 most critical intersections and segments by June 1999.
8. To provide an application for producing current reports ranking collision locations (individually and
generically) by attributes such as: control functions, time of day, age of driver/pedestrian, violations, and primary
collision factor by July 1999.
9. To reduce report preparation time by 75% by September 1999.
10. To promote the potential of the system to other City staff, management, City Council. commissions and the public,
by scheduling demonstrations to these groups beginning in September 1999
11. To provide the means to identify correlations between collisions and physical components such as
roadway design, signal timing, visibility, traffic volumes, and other factors not under control of the drivers involved
by September 1999.
12. To generate and prepare standard schedules, forms and exhibits for the systematic inspection and review of traffic
control devices and speed zones by September 1999.
13. To have 4 staff members fully trained in system operation and maintenance. by December 1999
14. To ensure that the systems are installed and in full operation by December 1999 and to allow for the full
continuance, operation and maintenance of the system by the City after December 1999.
15. To conduct a press conference to publicize the project by December 1999
16. To conduct a demonstration of the system for agencies that could benefit from the system by December 1999.
17. To conduct workshops for the City's Traffic Safety Committee, and interested members of the public,
to demonstrate the operation of the system and its applicability to traffic safety solutions by December 1999.
The Goals and Objectives above are estimated to be complete within two years of commencement. A joint goal of the
Engineering and Police Departments is to have common access to an Automated Field Reporting System (that includes a
detailed collision reports component). This AFR network will have an address on the City's proposed Municipal Area Network
(City-wide intranet), thereby establishing the electronic linkage necessary to provide access to all map displays, geo-coded data.
records, field reports and processed data. The proposed AFR may collect and distribute to specified client -servers detailed
traffic collision reports (CHP Form 555 including narrative fields) downloaded directly from officer's laptops. While it is the
intent of the work undertaken through this grant agreement to support the proposed AFR, the development of the AFR program
itself is not a part of this agreement.
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 7
Phase I: Project Startup (January 1, 1998)
The City will proceed with all operational steps to start up the project.
The City will send one person each from the Engineering and Police Departments to attend the OTS Police Traffic Services
Seminar to gather ideas and methods from OTS staff and project personnel from other agencies.
The City will commence with their standard procedures for appointment of contractor to fulfill the system development
requirements specified in the proposal. All material, equipment and services will be procured during this phase.
Project Goals and Objectives will be reviewed and implementation of procedures will be put into place by department staff.
Methodology and scheduling for project personnel will be developed.
METHOD OF PROCEDURE
The proposed system is a concept developed by Engineering Systems, Inc. of Los Angeles for an integrated approach to
Traffic Safety Engineering Management for local government. The system is designed to operate on a low cost personal
computer platform, utilizing an appropriate geographic information system. The basic components of the system below will be
implemented over the course of the project. At commencement of the project the City will procure the appropriate hardware and
software specified in our proposal.. The Project Team will visit the Cities of Costa Mesa, Chula Vista, Inglewood and San Diego
to investigate state of the art Collision Monitoring Strategies being implemented at these sites. The team will then embark on
development of the system based on the following implementation modules:
Phase II: Training (Throughout project period)
Training of the departmental personnel involved in the project will be continuous throughout the duration of the project in an
incremental manner as each module is delivered and installed. After the final module is installed. approximately 4 persons from
the two departments will be provided with a comprehensive training session covering all aspects of the system.
Training will be oriented towards the future maintenance and operation of the system after the project implementation is
complete. City departmental personnel will be thoroughly versed in the system functions and operations and will be capable of
continuing use of the system with little, or no, outside assistance.
Phase III: Implementation (January 1, 1998 - September 30, 1999)
The team will embark on development of the system based on the following implementation modules:
Collision Data Module (January 1, 1998 - March 31, 1998) - a historical data archival system to maintain collision reports,
provide geocoding for GIS integration, error correction at the data entry stage, an input menu conforming to CHP Form 555, and
a means of updating classification of Vehicle Code Violations. A program will be provided that will extract and load ten years of
SWITRS data into the Traffic Engineering Collision Reporting System. Menus will be developed for inputting traffic collision
data for the current period. The system will provide for data input of collision reports as they are generated by the primary report
takers in the Police Department to upload to the relational database to be maintained by the Engineering Depai turent. The data
entry process will ensure consolidation of current methodology to eliminate duplication and redundancy, and to ensure that the
processes being developed interface appropriately and synergistically with other systems being developed and maintained at the
Engineering and Police Departments, including SWITRS and Automated Regional Justice Information System (ARJIS) reporting,
Pavement Management, and other Information Systems and GIS-related potential developments within the City.
OTS-38h (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
PROJECT DESCRIPTION PAGE 8
Street Network Module (April 1, 1998 - April 30, 1998) - software to allow the addition, deletion and/or modification of
intersection & street segment data, with a direct graphic interface. A digital basemap of the City street system licensed by the
City from the San Diego Geographic Information System (SANGIS) and digital ortho-photograph files will be installed. A
graphical user interface to modify street intersection & segment data will be developed. The GIS database will be installed on the
City's Arclnfo and ORACLE GIS platform.
ADT/!TM Module (May 1, 1998 - June 30, 1998) - to provide storage and maintenance of average daily traffic (ADT) and
intersection turning movement (ITM) volumes as attributes linked to street segment and intersection data. The City will provide
all relevant ADT/ITM data. Relational links between this data and the GIS will be developed.
Ouality Control Module (July 1, 1998 - September 30, 1998) - develop and install software to detect and report deficiencies
within the database, like missing attribute infotmation,,duplicated records, etc. The street centerline data will be overlaid on the
digital orthophotographic raster image files and modifications made to improve the accuracy of representation to the fullest extent
possible. Much of the QC function will be built into the.Collision Data Entry Module in order to detect errors at the time of
initial data entry. Lookup tables of the domains of various attribute values will be built so that entry of
invalid data is detected and rectified before it can corrupt the database during the updating process. Quality Control routines will
be written in C/C to validate the GIS database every time the database is modified or updated.
Presence of errors will be brought to the attention of City administration and prevent the faulty operation of various application
modules (described below) until the error(s) have been fixed. This will prevent erroneous reporting and map generation and
ensure smooth and accurate functioning of the application modules.
Collision Detail Reporting Module (October 1, 1998 - November 30, 1998) - to produce multiple prompted reports (on -screen
and/or printed) of individual collisions at specified locations and/or time periods. Information from CHP form 555 is to be
displayed. This module will be developed per direction of the City's Engineering and Police departments: report formats will be
customized to meet the requirements of both.
Monthly Report Generation Module (December 1, 1998 - January 31, 1999) - software to generate reports to provide statistics
on collisions and high collision locations for user -specified intersections and/or segments. Reports may be aggregated by type,
intersection, cause, etc., according to user needs, and will include comparative data for corresponding periods during the previous
year. The Project Team will design the Monthly Report formats to maximize flow and awareness of Traffic Collision
information throughout the City administration. The contractor will develop the application to automatically generate these
monthly reports from the database with minimum operator intervention.
Street Route Collision Reporting Module (February 1, 1999 - March 31, 1999) - software to report statistics on collisions for
each intersection & segment along a street route (starting and ending at user- specified intersections). The contractor will
develop the required routing application per direction of the City.
Collision Category Location Reporting Module (April 1, 1999 - May 31. 1999) - software to create reports of collisions
meeting user- specified criteria. Engineering Systems will develop the report generation module per City specification of
standard reports customized to needs which are not met by the other reporting modules.
Database Query Module (June I. 1999 - July 3 1, 1999) - software to produce a screen and/or printed output dump of the
requested range of database records of within the database. The contractor will develop the graphic user interface to facilitate
query by City personnel.
Map/Diagram Generation Module (August 1, 1999 - September 30, 1999) - to generate (screen and/or printed) maps, including
collision diagrams, computerized 'pin' maps, etc. The Project Team will define standard map products and diagrams that would
meet the comprehensive needs of the proposed traffic engineering collision reporting system. A standard menu interface will be
that would allow the user the option to automatically generate any one of these standard map products on demand.
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
Traffic Safety Analysis Services (Throughout the project period) The City shall retain contract consultants that will assist in
identifying various applications of this state-of-the-art, user-friendly GIS-based software for recording collisions on local streets.
Examples of applications that the City hopes to use the system for are as follows:
1. Information:
Which intersections or segments (or types thereof) tend to have more collisions than others?
What, if any, are the likely impacts of traffic controls, land -use pattern, time and season, ADT, population attributes transit
routes, etc. on collision frequency?
2. Analysis:
Use the geographically based information to help identify the types of traffic safety problems. For example, whether
problems are related to engineering design or have a basis in other characteristics of the neighborhood. By determining the
cause and the causal factors, the analysis would assist National City's Engineering and Police Departments in recommending
appropriate action.
Phase IV: Community Involvement (Throughout project period)
We will develop a strong community awareness/outreach campaign through local newspapers. and other available media. In
association with the Office of Traffic Safety, we will inform the public of our efforts, including our analysis and findings with
the goal of creating a safer traffic environment in our City. The community will be advised of our goals and objectives and
solicited to become involved in reducing the problems.
The following are the out -reach efforts we are planning:
• Presentations to the City Council, Police and other Department Staff
• Conduct a hands-on workshop in report and map generation for the Traffic Safety Committee.
• Have ArcView themes showing collision 'pin' maps with digital orthophotos and graphics. available on-line through
computers at the public service counter and the Library.
• Present findings to local neighborhood organizations upon request and during "town -hall meetings".
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
Phase V: Data Gathering & Analysis (Throughout project period)
Once the data entry modules are in place, all historical data will be gathered and entered into the system.
Phase VI: Final Report (Dec. 31, 1999)
Begin the "Final Report". The Final Report will br completed and submitted to OTS within 60 days of the project end date.
METHOD OF EVALUATION
PROJECT GOALS
1. Have the Police and Engineering Departments developed a traffic collision data collection capability which provides timely
access to current and complete traffic related data by December 31, 1999?
2. Have the means been acquired to to retrieve and analyze collision data using the system by December 31, 1999?
3. Were the Engineering Staff able to use the system to identify correlations between collision (type, cause) and factors (traffic
controls, impairment & street conditions) and isolate critical traffic safety issues by December 31, 1999?
4. Were Staff able to identify the top ten intersections and segments by collision rates by December 31, 1999?
5. Were Staff able to answer requests for traffic control warrant studies or collision histories within 24 hours by December 31,
1999?
PROJECT OBJECTIVES
1. Did the Engineering and Police Departments, in a joint effort, successfully develop a geographically based
electronic Traffic Collision Records Management System.?
2. Was the computer hardware, geographic information system platform and relational database mana__ement system
software necessary for the system evaluated, acquired, customized and installed by March 1998
3. Was a spatial database of the street network, including attributes of pavement type. alignment, curvature,
capacity and structure; and locations of traffic control devices, including signs, signals and pavement markings; the
capability to track average daily traffic volume, turning movements, posted speed limits and actual speeds as
estimated by field studies provided by June 1998?
4. Was the secure and confidential exchange of data between Engineering and law enforcement agencies enabled by
January 1999?
5. Was the ability to update inventory records within 48 hours of a change provided by January 1999?
6. Were the appropriate personnel given orientation training on system procedures and usage by June 19999
7. Was a software application capable of producing a current report identifying the number and
severity of collisions occurring at the 10 most critical intersections and segments provided by June 1999?
OTS-38b (Rev 10/96)
SCHEDULE A
PROJECT NO. TR9806
OTS-38b (Rev 10/96)
SCHEDULE A-1
PROJECT NO. TR9806
ADMINISTRATIVE SUPPORT STATEMENT - Explain what type of priority this project has in your jurisdiction.
This project has the full support of the Engineering and Police Departments, including the City Engineer and Chief of Police,
and is endorsed by City Council Resolution Number . Each department has committed the staff necessary to ensure
the successful completion of the project objectives and the incorporation of the work product into routine inter -departmental
procedures. The City of National City will specifically provide the services and items listed below.
Both the Engineering and Police Departments are excited about the opportunities for enhanced traffic safety management
that this project will make possible.
AGENCY CONTRIBUTION - Explain what services or funds are being contributed by your agency in support of this project.
The City will provide personnel and office facilities for administration of the entire project during both development and
implementation phases.
The City will acquire the license for a digital basemap of its street system to be used with the geographic information system.
Estimated cost: S 15,500 for a three-year period.
City contribution: Staff commitment
FY-1 FY-2 FY-3 (3 months)
Project Director (City Engineer) 29% 2,000 2,000 500
Assistant Civil Engineer 8% 5,000 5.000 1,250
Police Lieutenant 6% 5,300 5,800 1.-150
Sr. Civil Engineering Technician 6% 3,000 3,000 750
Sr. Office Assistant 3% 1,000 1,000 250
Accounts Payable Clerk 1% 500 500 125
Digital Street System Basemap na 8.900 3 300 3.300
S26.200 $26,200 $7,625
OTS-38b (Rev 10/96)
SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJECT NO. TR9806
COST CATEGORY
FISCAL YEAR ESTIMATES
TOTAL COST
TO PROJECT
FY-1
10/1/97
9/30/98
FY-2
10/1/98
9/30/99
FY-3
10/1/99
12/31/99
FY-4
A. PERSONNEL COSTS
Category Sub -Total
S0.00
$0.00
S0.00
$0.00
$0.00
B. TRAVEL EXPENSE
In -State
1,500.00
1,500.00
3,000.00
0.00
0.00
Category Sub -Total
$1,500.00
$1,500.00
$0.00
$0.00
53,000.00
C. CONTRACTUAL SERVICES
Contractor (Traffic Safety Analysis)
Contractor (GIS and Program Development)
22,000.00
48,000.00
22,000.00
48,000.00
Category Sub -Total
$70,000.00
$0.00
$0.00
S0.00
S70,000.00
OTS-38d (Rev 10/96)
SCHEDULE B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO. TR9806
COST CATEGORY
FISCAL YEAR ESTIMATES
D. NON -EXPENDABLE PROPERTY
FY-1
10/1/97
9/30/98
FY-2
10/1/98
9/30/99
FY-3
10/1/99
12/31/99
FY-4
TOTAL COST
TO PROJECT
Category Sub -Total
E. OTHER DIRECT COSTS
S0.00
50.00
S0.00
50.00
S0.00
Personal Computer
Printer
ARC/INFO version 7.x for Windows NT
License and 3 extension modules
Program support and maintenance
ARC/INFO training for one City employee
ArcView version 3.x plus modules
ArcView training for three City employees
ORACLE ver. 7.x
Digital Orthophotos
Printing, postage other supplies
4,999.00
1,000.00
11,225.00
2,200.00
1,000.00
2,500.00
1,500.00
500.00
4,100.00
400.00
2,200.00
0.00
4,999.00
1,000.00
0.00
11,225.00
4,400.00
1,000.00
2,500.00
1,500.00
500.00
4,100.00
400.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Category Sub -Total
F. INDIRECT COSTS
S29,424.00
S2.200.00
30.00
S0.00
S31.624.00
Category Sub -Total
PROJECT TOTAL
0.00
S100,924.00
0.00
S3,700.00
0.00
S0.00
0.00
30.00
0.00
0.00
S0.00
S 104.624.00
OTS-38d (Rev 10/96)
SCHEDULE B-1
PROJECT NO. TR9806
BUDGET NARRATIVE PAGE 1
CONTRACTUAL SERVICES
A contractor will be retained to perform services to be specified, in the areas of: GIS implementation, software module design,
systems integration, programming, testing, installation and training. The contractor will also provide the City with overall
guidance on the fundamental principles of transportation safety. Research on comparative traffic statistics and related aspects of
traffic accident record automation methodology will be investigated and integrated into the implementation of the project.
OTHER DIRECT COSTS
These funds cover expenditures for supplies including stationery, printing, postage, a personal computer , inkjet inkjet
printer, and software including: ARC/INFO 7.1.1 for Windows NT (with 3 extension modules), Arc View 3.x and Oracle v. 7.x.
The computer hardware and software are to be devoted to the input, analysis, and output of the proposed Traffic Engineering
Collision Reporting System. Complete digital orthophotographic coverage of the City at one-half inch pixel size is presently
available and will be acquired and installed as a layer on the City's GIS base -map. This resource will prove to be an invaluable
aid in street and land -use attribute identification, as well as providing collision locating assistance for the Police Department's
future automated field reporting system.
Computer Specifications:
266 MHz Pentium II
256 KB cache
64 MB EDO RAM
4 GB E-IDE hard drive
3.5 inch 1.44 MB floppy
12X E-IDE CD-ROM drive
Tape back-up drive
2D/3D 4 MB video card
21" SVGA monitor .28dp
Integrated audio
Integrated 10BaseT/2 ethernet
Printer Specifications:
720x720 dpi, 17"x22"
OTS-38b (Rev 10/96)
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE SEPT. 2, 1997
AGENDA ITEM NO 3
ITEM TITLE WARRANT REGISTER #09
PREPARED BY TESS E. LIMFUECO DEPARTMENT FINANCE DEPT.
EXPLANATION
RATIFICATION OF WARRANT REGISTER #09
PER GOVERNMENT SECTION CODE 32708.
Environmental Review
Financial Statement
N/A
N/A
Account No.
STAFF RECOMMENDATION
I RECOMMEND RATIFICATION OF THESE WARRANTS FOR A TOTAL
OF $191 , 2 8 9 .3 3
BOARD/COMMISSION RECOMMENDATION
Lam, -2W-7/(/ ✓�y�/
ATTACHMENTS (Listed Below) Resolution No.
1. WARRANT REGISTER #09
2. WORKER'S COMP WARRANT REGISTER DATED 8/26/97
A•100 (Re.. 9/801
City of National City
Department of Finance
1243 National City Blvd., National City, CA 91950-4397
(619) 336-4267
TO: THE MAYOR AND CITY COUNCILMEMBERS
FROM: MARIA L. MATIENZO, FINANCE DIRECTOR
SUBJECT: RATIFICATION OF WARRANTS AND/OR PAYROLL
REGISTER NO. 09 -
GENERAL FUND
TECHNOLOGY FUND
LIBRARY FUNfl
PARKS MA NTENAN'E FUN
GR,.NT_-A L iTELACY 7AM
EEi RENENT FUND
LIBRARY CAPITAL OTTTT A
LOWER SWEETWATER FUND
SEWER SERVICE FUND
JUVENILE EDUCATION FU
RA _ _ {
'vi�. .'�� �,vL'�%J � s!OI.J� A�'L
G=_RAN Cfl JNI FRST
Li
VTAT PUBLIC LIBRARY
PHOTO -RADAR FUND
EG TO
TALS
l^ AL -
PAYROLL
TOTAL
83,901.97
3,229.27
2;878.90
79.76
8,886.35
50.00
440."_
1,022.73
2,845.95
41'—'_.45
2,425.51
9.24
72.50
GENERAL PLAN UPDATE R
GRANT -NC SUPPR. OF DR
LIBRARY SCHOOL DISTRI
GRANT-C . D . 3 . G .
CDC PAYMENTS
PROPOSITION "A" FUND
TDA
FACILITIES MAINT FUND
LIABILITY INS. FUND
GENERAL SERVICES FUND
INFORMATION SERVICES
MOTOR VEHICLE SVC FUN
TRUST & AGENCY
1911 ACT IMPROVEMENT
323.20
355.67
13.97
3 070.6c,
509.14_
11,675.00
16 080.52
1!,567.43
22,686.87
1,519.12
1,8?-.1L'
2,957.70
2 105 . nr,
64•
18 599.39
0.00
183,599.39
I HEREBY CERTIFY THAT THE DEMANDS AS LISTED ABOVE AND COVERED BY:
WARRANT NUMBERS 144960 THROUGH 145049 INCLUSIVE
EXCEPTING NONE/ 103024 THROUGH 103045 INCLUSIVE
ARE CORRECT AND JUST TO THE BEST OF MY KNOWLEDGE AND CONFORM TO THE
BUDGET FOR THE CURRENT FISCAL YEAR AND THAT MONEY IS AVAILABLE IN
THE PROPER FUNDS TO PAY SAID DEMANDS.
727c-t..lL t��t
MARTA L. MATIENZO, FINANCE DIRECTOR
® Recycled Paper
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATEeptember 2, 1997
AGENDA ITEM NO 4
ITEM TITLE
RESOLUTION AUTHORIZING EXPENDITURE FROM UNDESIGNATED FUND BALANCE
ACCOUNT #001-2501 FOR NEIGHBORHOOD POLICING TEAM BUS ENGINE REPLACEMENT
PREPARED BY SKIP DiCERCHIO G(� DEPARTMENT POLICE
EXPLANATION CHIEF OF POLICE
The National City Police Department's Neighborhood Policing Team Bus/Mobile Command
Vehicle has a blown engine, and according to National City Transit, must be replaced. According to
National City Transit, the least expensive cost for a new engine is $10,870.00 (see attached memo from
Louis Fernandez, Maintenance Manager for National City Transit). The recommended vendor, per
National City Transit, would be Valley Detroit Diesel. This vendor was -selected based on cost
comparison and prior knowledge and experience with the company by National City Transit. The Police
Department is recommending the work associated with the engine replacement be coordinated by
National City Public Works. There was presently no funds in the Public Works budget to pay for this
replacement. The Police Department is therefore requesting funds in the amount of $12,000 be
allocated from the City's Undesignated Fund Balance (Account Number 001-2501) to be transferred into
Public Works Account Number 643-422-224-282, to pay for this engine replacement. The additional
amount exceeding the $10,870.00 is to take care of any miscellaneous expenses that may occur during
the engine replacement process.
It has been further recommended by National City Transit maintenance personnel, that while the
engine is out of the bus, that the transmission be overhauled at that time. The estimated cost of the
overhaul is $5,000.00. This will ensure trouble free operation of the bus tor years to come.
Environmental Review
Financial Statement
X N/A
$17,000 from the Undesignated Fund Balance Account Number 001-2501 to
Public Works Account Number 643-422-224-282. Account No
STAFF RECOMMENDATION
Approve the Resolution
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS (Listed Below)
Resolution No 97-115
Memo to Chief DiCerchio from National City Transit Maintenance Manager Louis Fernandez.
A•200 (Re•. 9/00)
RESOLUTION NO. 97-115
RESOLUTION OF THE CITY COUNCIL
• OF THE CITY OF NATIONAL CITY
AUTHORIZING THE TRANSFER OF FUNDS FROM
THE UNAPPROPRIATED RESERVE TO A PUBLIC
WORKS ACCOUNT FOR REPAIRS TO THE
NEIGHBORHOOD POLICING TEAM BUS
BE IT RESOLVED by the City Council of the City of National City that
it hereby authorizes and directs the following transfer of funds:
FROM:
TO:
Account No. 001-2501
(Unappropriated Reserve)
Account No. 643-422-224-282
Public Works: Repair and Maintenance
Automotive Equipment
AMOUNT: $12,000
PURPOSE:
Al LEST:
To authorize use of $12,000 of unappropriated reserves for
repairs to the Neighborhood Policing Team bus.
PASSED and ADOPTED this 2nd day of September, 1997.
Michael R. Dalla, City Clerk
APPROVED AS TO FORM:
t
George H. Eiser, III
City Attorney
George H. Waters, Mayor
MEMORANDUM
TO: Anthony L. DiCerchio, Police Chief
A "Freddy" Rios, General Manager
FROM: Louis Fernandez, Maintenance Mgr.
DATE: July 31, 1997
SUBJECT: Police Bus Engine Condition and Repair
The maintenance department has check over the police bus and found
excessive engine blow -by. The smoke and lost of power is due to wear
on the rings.
The repair for this problem is one of three ways: 1) an engine in -frame overhaul,
2) an engine exchange replacement, 3) an engine overhaul out of frame.
All of the above repairs will give the engine a useful life of 200,000 miles. The
exchange (2) or the out of frame (3) come with warranties which will be in the
best for the city. Exchange unit has a 1 year unlimited miles warranty. Out of
frame has a 6 mos. parts and 90 labor, unlimited miles.
I recommend the exchange unit because of the longer warranty and price.
Pricing for the different overhauls or exchanges:
1) Engine in -frame overhaul: $9792.00 ,plus $2680.00 for R&R, $300.00 misc.
(Valley Detroit Diesel) plus tax with 6 months parts, 90 day labor
warranty.
2) Engine out of frame overhaul: $9792.00 plus additional casting/ parts.
(Valley Detroit Diesel) $4690.00 for R&R and overhaul, sublet labor
extra, $300 - $400 for misc. plus tax with
6 months parts, 90 days labor warranty.
3A) Engine exchange: $9792.00 exchange unit $2680.00 for R&R, $300.00
misc. plus tax with 1 year unlimited mileage warranty. All
performed by Valley Detroit Diesel.
3B) Engine exchange: $ 7890.00 exchange unit from "Jimmy" Diesel. $2680.00
for R&R, $300.00 misc. plus tax by Valley Detroit Diesel,
with 1 year unlimited mileage warranty, covered by
"Jimmy Diesel" on the exchange unit. Labor on the install
is for 90 days covered by Valley Detroit Diesel.
Total for option (1) $12,772.00
Total for option (2) $14,832.00
Total for option (3A) $12,772.00
Total for option (38) $10,870.00
After your review of the above proposals, if you have any questions please call
me at 474-7505.
City of National City, California
COUNCIL AGENDA STATEMENT
September 2, 1997 5
MEETING DATE AGENDA ITEM NO
ITEM TITLE REPORT: RECOMMENDATION TO THE SAN DIEGO UNIFIED PORT
DISTRICT RELATIVE TO THE CONCEPT DESIGN FOR THE RAILROAD
CAR PUBLIC ART PROJECT.
PREPARED BY
EXPLANATION
Paul Desrochers
Executive Director
ARTMENtOMMUNITY DEVELOPMENT
COMMISSION (CDC)
The Public Art Project is part of an ongoing policy of the San
Diego Unified Port District of placing works of public art to
compliment Port development in all member cities.
Representatives of the first, second, and third place teams are
prepared to make five to seven minute presentations of their
concept for the Art Plaza. The City Council is then asked to
recommend a first and second place selection to the Unified Port
District.
■ The Public Art Committee recommends the Roundhouse Project.
• The Victoria Landing Committee/Historical Society recommends
the Roundhouse Project.
■ The Planning Commission did not make a recommendation but
commented on the proposals. (Comments will be provided in the
attached Background portion of this report.)
Environmental Review
X
N/A
Financial Statement
Five hundred thousand dollars has been committed for this effort
and this amount may be increased.
Account No
STAFF RECOMMENDATION
N/A
BOARD/COMMISSION RECOMMENDATION
See above recommendations.
ATTACHMENTS (Listed Below)
1. Attachment
2. Exhibit "A"
A200-rad
Resolution No
3. Exhibit "B"
4. Exhibit "C"
A•200 (Re.. 9/801
COUNCIL AGENDA STATEMENT (A-200)
ATTACHMENT
SEPTEMBER 2, 1997
BACKGROUND:
The CDC made an "opportunity" purchase of the Otay and National
City Railroad Car #1 in May 1996 for the purpose of preserving this
valuable artifact of National City history. The car was made by
the Hammond Company of San Francisco in 1887. It is now stored at
the Historic Depot and in poor condition. The San Diego Unified
Port District has agreed to incorporate the railroad car as part of
the Public Art Project for National City. The desired site is now
occupied by the Expo Building Materials Company located on the
southeast corner of 24th Street and Harrison Avenue. The site is
currently being appraised for purchase.
In January of this year the Mayor and City Council formed a Public
Art Committee to make recommendations on the selection of a concept
for the Art Plaza. The Port District, while underwriting the cost,
desires to have the local community participate in the selection of
the concept. The Public Art Committee worked diligently to produce
a Request for Proposal and render a recommendation. Members of the
Committee are listed on the attached Exhibit "A" and a copy of the
Request for Proposal is provided as Exhibit "B".
On June 12, the CDC sponsored a public presentation at the
Community Center, wherein over 100 people attended. At that time
nine groups of professionals presented their concepts. After a
three week display in the City Library , the Public Art Committee
met. On July 17, the Committee recommended (five out of seven
votes) the Roundhouse concept be approved by City Council. The
second choice was Parterre, and third was Elan Enterprises. Note:
Comments were solicited at the Library by means of a sealed box.
Upon opening the box, only seven remarks were received. Several
people have informed me that their comments must have been removed
from the box. It appears that there may have been some tampering.
The comments received are provided as Exhibit "C".
On August 11, at a combined meeting of the Victoria Landing
Committee and the Historical Society, the Roundhouse received 11
votes, Parterre received 9 votes, and Elan Enterprises received 4
votes. The Planning Commission reviewed the Roundhouse and
Parterre proposals on August 18 (Elan chose not to attend). They
made comments, but did not vote for a recommendation. Their
comments centered on the completeness of the Roundhouse
A200-rnd
-1-
STATEMENT ATTACHMENT
SEPTEMBER 2, 1997
proposal, the need for assuring the safety of the railroad car
including the public art, and the need for nearby parking.
The City Council is asked to make a recommendation to the Unified
Port District. There, the District's Art Committee will evaluate
the recommendation of the City and pass it on to the Port
Commissioners Board. The District requests the City provide two
concepts for the purpose of evaluation due to the possibility that
they are not able to obtain agreement with the recommended entity.
Once the concept is approved by the District, arrangements will be
made to proceed with the contract/commission for work, drawing of
plans, and bidding for the work not commissioned. Start of
construction on the project is estimated for early Spring of next
year. The purchase and clearance of the site should coincide with
this schedule._
A200-rnd
-2-
NATIONAL CITY ART COMMITTEE
LIST OF MEMBERS
1. Marilyn Carnes, Vice Chairperson
2. Margaret Puhn
3. Delton "Rip" Reopelle, Chairman
4. Marieanne Perrault
5. Fred Harder
6. Allie Pruitt
7. Fideles Ungab
Mayor's Appointment
Mayor's Appointment
Mayor's Appointment
Inzunza's Approintment
Beauchamp's Appointment
Zarate's Appointment
Morrison's Appointment
mem-1st
Exhibit "A"
REQUEST FOR PROPOSALS
Historic Railroad Car Plaza
April 24, 1997
The San Diego Unified Port District (District) is committed to the
funding of Public Art projects on District land in all of its
member cities. As a member city, National City has established a
Public Art Committee to advise the Mayor and Council in the
selection of the Public Art concept for a project on District
property within the City. The City's recommendation will then be
presented to the District for approval and funding.
This Request For Proposals (RFP) is being solicited by the City
Public Art Committee. The RFP is open to all artisans and
professionals qualified to undertake the project. A "team" of
professionals, experienced in Public Art including those familiar
with restoration of vintage railroad cars and design of outdoor
public spaces, is being sought.
The project includes the construction of a small public park/plaza
with limited parking. The focal point of the Plaza will be a
restored historic railroad car owned by the City. (See Exhibit "A")
THE SITE:
The site is a level triangular parcel of approximately 12,000
square feet, bounded on one side by a rail track and the other two
sides by 24th Street and the new Harrison Avenue. Currently, the
site is not owned by the District, but it will be available to
coincide with the construction of the Plaza. (See Exhibit "B" -
Locator Map.)
THE PURPOSE OF THE PUBLIC ART IS:
• To uplift the community with a dramatic statement.
• To illustrate the important part National City has played in
the development of the Port of San Diego and the region.
• To provide awareness of the City's historic role in
transportation, including the Transcontinental railroad,
maritime commerce, and development of early surface transit.
• To welcome visitors and residents to the National City Marina
and other District properties.
• To complement the Historic Train Depot across the street.
• To provide the community with a source of pride in its past
and a vision of its future.
Page 1 of 4
EXHIBIT "B"
Page 1 of 8
REQUEST FOR PROPOSALS
April 24, 1997
PROJECT PARAMETERS AND ELEMENTS:
• The focus of the Plaza will be the restored Historic railroad
car.
• The adjacent railroad tracks may be incorporated into the
overall design.
• A comprehensive artscape is integral to the project.
• A comprehensive landscape and hardscape design must be part of
the project.
• Information about the railroad car and the City's historic
role in transportation should be incorporated into the design
elements.
• The railroad car should be reasonably protected from the
elements and from vandalism.
• The site will be delivered level and cleared of all
improvements with a soils report and boundaries staked.
Street improvements are separate from this project.
• The initial budget for the Plaza is in the $300,000/$500,000
range.
RESOURCES:
The railroad car is currently wrapped in canvas and located at the
Depot across the street from the site of the proposed Plaza. A
special viewing of the railroad car will take place Wednesday, May
14th from 11:00 a.m. to 3:00 p.m. A pre -proposal meeting will be
held at the site at 3:00 p.m. the same date.
Information about the railroad car and the City's involvement in
transportation history may be found at:
• The National City Library Local History Room
• The San Diego Railroad Museum Library
• California State Railroad Museum, Sacramento
SELECTION/REVIEW PROCESS:
The National City Public Art Committee will receive all proposals
and may develop a short list of professionals to be interviewed.
A stipend may be provided to each team of professionals short-
listed for the preparation of a maquette for evaluation. When the
Committee is satisfied with their review, they will make a
recommendation to the City Council. EXHIBIT "B"
Page 2 of S
Page 2 of 4
REQUEST FOR PROPOSALS
April 24, 1997
Should the City Council determine that the recommendation go
forward, they will request approval of the project from the
District Board of Port Commissioners.
The District will request that staff arrange for their Public Art
Committee to review and make comments on the project prior to their
review. The Board of Port Commissioners' decision is final.
Commission of any "team" will be through a standard contractual
arrangement with the District. *
Recommendations for restoration of the railroad car will be
submitted to an evaluation by the California State Railroad Museum
Curator as a condition of the contract.
ALL PROPOSALS/SUBMITTALS MUST INCLUDE THE FOLLOWING INFORMATION IN
ORDER TO BE REVIEWED AND CONSIDERED:
• Name, address, and phone number of the principal person
submitting the proposal.
• Name, address, and phone number of each professional entity
that composes the team.
A brief narrative description of the proposal including what
the imagery is, and why the concept is recommended.
■ For the railroad car, a brief description of the techniques,
materials, and work plan for the restoration.
• For other specific artwork, a brief description of the
materials, size, and imagery.
■ A color perspective sketch, or section elevation at 1/8"
scale, of the plaza and a 1/8" scale conceptual site plan.
Biographies, press releases, and other material about the
"team" members.
■ A preliminary budget; the professional team whose proposal is
chosen will have the opportunity to secure bids and refine
costs later.
Photographs of at least three (3) examples of relevant work.
EXHIBIT "B"
Page 3 of 8
Page 3 of 4
REQUEST FOR PROPOSALS
April 24, 1997
SUBMIT PROPOSALS TO:
Paul Desrochers, Executive Director
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF NATIONAL CITY
140 E. 12th Street, Suite "B"
National City, CA 91950
Telephone: (619) 336-4250
FAX: (619) 336-4286
TIMELINE:
Submit all materials to the above address by June 6, 1997 by 4:00
p.m.
OUESTIONS:
All questions regarding this project should be directed to Paul
Desrochers at the Community Development Commission office and not
to any person who may be in a position to review the proposal.
* NOTE: The contract with the District may include:
A. Preparation of bidding documents and working drawings for
the site work, landscaping, other construction, hardscape
for the Plaza, and overall coordination of the total
project.
B. Commission of artwork as provided within the concept.
C. Preparation of a detailed work plan and budget for the
restoration of the railroad car; and, after District
approval, commission to undertake actual restoration.
Depending upon the response, Items A, B, and C may be awarded
to a combined entity or as separate projects. In any case, it
is important that the entire project be coordinated by the
professional contracted to undertake Item A.
Proposals, in response to this request, may be submitted as a
team, incorporating Items A and B. Item C (railroad car
restoration) may be submitted separately or combined with
Items A and B.
A list of professionals qualified in the work of restoration
of railroad cars is provided with this Request for Proposal.
The list is not meant to be all inclusive.
PD/bhm
rrpz-4
04/23/97
Page 4 of 4
EXHIBIT "B"
Page 4 of 8
Background
The NC&O Open Passenger Coach 01 was built in 1887 by the Hammond
Coachworks in San Francisco, California. This firm built many of
the cable cars that still run in San Francisco. This was the first
passenger car on the National City and Otay Railway. The NC&O
railway was formed in 1887 by the Santa Fe Railroad interests to
help promote land sales of the portions of the National Ranch that
had been given to the Santa Fe by the Kimball Brothers. These
lands were transferred to the Santa Fe in exchange for locating at
National City, the Pacific Coast terminus of the Santa Fe Systems's
Transcontinental Railroad. The NC&O also provided an important
commuter link between San Diego, National City, Chula Vista,
Sweetwater Dam, Otay, and Tijuana well into the twentieth century.
One of the many important people who rode the train was celebrated
lawman Wyatt Earp who took the train to officiate at a prize fight
in Tijuana in 1888. The NC&O was the first commuter railroad in
San Diego County.
Description
The NC&O #1 was painted a deep maroon with gold leaf lettering and
decoration. The lettering had painted "shadowing" in contrasting
color. The interior was natural wood varnished finished. The
exposed woodwork was alternating redwood and sugar pine beaded
tongue and groove for the ceiling. The clerestory windows had
varnished oak sash. The wainscoting at either end was varnished
oak as were the posts along the sides and the arched side boards
running under the name board cn each side of the car. The flooring
was tongue and groove Douglas fir. This was a "standard gauge" (4
feet eight and one half inches) car with 26" wheels and metal frame
passenger style trucks. It was fitted with link and pin couplers
and hand brakes. Passenger entry and exit was from the sides via
steps extending the length of the sides with strap iron brackets.
The seats were of the reversible type and extended across the width
of the coach between the posts. There were two interior hanging
brass lamps for night use. Side curtains were provided for
inclement weather.
allow
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•
EXHIBIT "B"
Page 5 of 8
1EUING RACK ON TRACK
I century -old railroad ear gels a lift in Lemon Grove fur the trip to the Santa lie 1)epot in Natioiurl City. Plans are to restore
M ,l,°°
he car, part of the region's/irst Commuter train, am! put it on display at the station. The passenger ear teas built in 18h'7al a
us! of.$2,!)ID. leestoral ion costs could range Iron, $3(1,000 to as high as 200,000.
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Page 8 of 8
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Page 1 of 2
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City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 2, 1997
6
AGENDA ITEM NO.
ITEM TITLE STREET TREE COMMITTEE MINUTES
PREPARED BY JIM RUIZ ii DEPARTMENT PARKS & REC.
EXPLANATION.
Removal Requests.
1843 E. 16th St.
Requested removal of two trees. One is lifting sidewalk, the second has reached
electrical wires and has been disfigured by SDG & E crews. Owner has offered
to replace. Committee recommends denial because of no noticeable damage.
Staff recommends removal because sidewalk was recently replace at this location
due to root problems and because of problem with tree reaching electrical wires.
Replacement is also recommended for the tree raising the sidewalk but not for
the tree in the wires.
3702 Kellie Court
Requested removal of tree because of sidewalk damage. Denied because of no
visible damage.
Environmental Review x N/A
Financial Statement
N/A
Account No
STAFF RECOMMENDATION
Approve minutes with staff recommendations.
Currently we have two vacancies on the committee that need to be filled.
BOARD/COMMISSION RECOMMENDATION
Approve minutes.
ATTACHMENTS (listed Below) Resolution No
Minutes
A-200 (Re•. 9/90)
City of National City
Parks & Recreation Department
140 East Twelfth Street, National City, CA 91950-3312
Phone: (619) 336-4290
MINUTES OF STREET TREE COMMITTEE MEETING HELD ON AUGUST 21, 1997
Present: Cesena, Morales, and Keen
Approved minutes of last meeting.
Removal Requests:
R. Mitchel Beauchamp -
1843 E. 16th St.
Requested removal of two trees. One is lifting sidewalk, the second has
reached electrical wires and has been disfigured by SDG & E crews. Owner
has offered to replace. Committee recommends denial because of no noticeable
damage to curb or sidewalk.
Charles Miller
3702 Kellie Court
Requested removal of tree because of sidewalk damage. Denied because of no
visible damage.
z
Migue Diaz, Pa Supervisor
® Recycled Paper
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 2, 1997
7
AGENDA ITEM NO.
ITEM TITLE REVIEW OF CONDITIONAL USE PERMIT NO. 1995-17 TO DETERMINE COMPLIANCE WITH
THE CONDITIONS OF APPROVAL. UNIVERSAL CHURCH - 330 NATIONAL CITY BOULEVARD.
PREPARED BY Roger G. Post DEPARTMENT Planning
EXPLANATION
Council Resolution Number 96-143 was adopted at the September 3, 1996 City Council
meeting. The resolution approved a modification of Conditional Use Permit No. 1994-14
to extend the hours of operation for the Universal Church of the Kingdom of God and
denied a modification of a condition which linked parking complaints to the church.
Condition 14 of the resolution states that a review of the CUP will occurr in 12 monthq
to determine if the church has been in compliance with the conditions of approval. The
attached report evaluates the status of each condition. A report from the Police
Department is also attached.
Our review indicates that for the most part the conditions are being adhered to. The
openning of other Universal Churches in the region has apparently relieved the crowded
conditions experienced in the past.
Environmental Review
Financial Statement
N/A
x N/A
Account No.
STAFF RECOMMENDATION
That Council consider the attached report.
BOARD/COMMISSION RECOMMENDATION
N/A
ATTACHMENTS (Listed Below)
1. Background Report
2. Memoramdum from the Police Department
3. Council Resolution 96-143
Resolution No
A•700 (Rev. 9/801
BACKGROUND REPORT
Evaluation of Conditions
1. Hours of operation and service times
Church activities are between 9:00 a.m. and 9:00 p.m. This is within the limits of
the condition. The church advises that they are currently holding services
Monday through Sunday at 10:00 a.m., 4:00 p.m. and 7:00 p.m.; Saturday and
Sunday at 10:00 a.m., 3:00 p.m. and 6:00 p.m. These times are also within
the limits of the condition.
2. Occupancy restrictions
Based on observation it does not appear that the occupancy limits are being
exceeded.
3. City Manager notification for special services
We are advised that no special services have been held, precluding the need for
notification.
4. Acceptance form and notice of restriction
These were completed on October 3, 1996.
5. Applicability of original CUP conditions
These remain in effect and are being complied with.
6. Exercising of permit
The permit has been put into use during the required one year period.
7. Improvement of parking lot at 7th and Roosevelt
Although the church's architect has contacted staff, no plans for the parking lot
have been submitted and no work has been performed.
8. Bumper stickers or decals
The church staff reports that these have been issued to some parishioners. A
number or percentage was not available.
9. Church parking east of National, discouraged on National
No complaints regarding parking in these areas have been received by Planning
staff. The attached police report states that parking problems have not occurred in
over a year.
10. One hour parking on National, 9:00 a.m. to 8:00 p.m.
This have been established.
1
BACKGROUND REPORT
Evaluation of Conditions
11. Uniformed security
Uniformed security is not provided at the church.
12. Truck parking on Roosevelt
City Council acted to remove the "Truck Parking Only" signs on the west side of
Roosevelt between Division and 4th Street to provide additional parking for
church -goers and customers of nearby businesses.
13. Use of west doorway
Church members are encouraged to use the doorway on the west side of the
building for entering and exiting purposes.
14. 12 month review
Addressed by this report.
2
City of National City
Police Department
1200 National City Blvd., National City, CA 91950
Phone: (619) 336-4400
August 19, 1997
TO: A.L. DiCerchio
Chief of Police
FROM: Ray Allen, Lieutenant
SUBJECT: Universal Church of God, 330 National City Boulevard
After receiving the memorandum from Roger Post, Planning Director,
regarding the Universal Church of God dated 8-8-97, I had the Crime
Analysis Bureau conduct a study to determine if the Police
Department received any complaints about the Universal Church of
God or responded to any traffic complaints associated with the
church.
I received a report from Beverly Sturk, Crime Analysis Bureau
Technician, who completed a check of all dispatch calls received
for the last year. The Police Department did not have any
complaints logged for that specific address.
I checked with P.E.O. Sarmiento to determine if he issued any
parking citations at that location or responded to any reports of
parking problems within the last year. P.E.O. Sarmiento did not
issue any citations in the area of the church and he thought the
area was considerably free of parking related problems compared to
when the church first opened.
Regarding the expansion of the operating hours of the church, I do
not think the noise from the church services would be a problem
because of the construction of the building. The only prcblem
would possibly be parking related due to the other businesses in
the area and the limited number of street parking that is available
in the area. When the church first opened and the Police
Department received a complaint, the church leaders were very
cooperative and assisted in the resolution of the problems, usually
related to parishioners parking in the "truck parking only" spaces.
We have not had any parking problems in over a year.
® Recycled Paper
PAGE 2
I have reviewed the conditions set forth in the Condtional Use
Permit, No. 1995-17, and I recommend the Police Department support
the modification of the Conditional Use Permit.
r
. LT
R.S. Allen, Lieutenant
RESOLUTION NO. 9 6-14 3
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NATIONAL CITY APPROVING AN
APPLICATION FOR MODIFICATION OF
CONDITIONAL USE PERMIT 1994-14 TO EXTEND THE HOURS
OF OPERATION FOR A CHURCH AND DENYING A REQUEST
TO MODIFY A CONDITION OF APPROVAL TO REMOVE ANY LINK BETWEEN
PARKING COMPLAINTS AND THE CHURCH AT
330 NATIONAL CITY BOULEVARD
APPLICANT: RUI MORALS, UNIVERSAL CHURCH OF CHRIST
CASE FILE NO. CUP-1995-17
WHEREAS, the City Council of the City of National City considered a Conditional Use Permit
application for modification of Conditional Use Permit 1994-14 to extend the hours of operation for a
church and to modify a condition of approval to remove any link between parking complaints and the
church at 330 National City Boulevard at the rezularly scheduled City Council meetings of May 14, July
23. and August 20, 1996, at which time oral and documentary evidence was presented; and,
WHEREAS. at said public hearing the City Council considered the staff report prepared for Case
File Nos. CUP-1995-17 which is maintained by the City, and incorporated herein by reference; and.
WHEREAS. this action is taken pursuant to all applicable procedures required by State and City
law; and.
WHEREAS, this action recited herein is found to be essential for the preservation of public
health, safety and general welfare.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City.
California, that the testimony and evidence presented to the City Council at the public hearing held on
May 14, July 23, and August 20, 1996, support the following findings to allow an extension of the hours
of operation:
1. That such modification is necessary to protect the public interest and/or adjacent or
abutting properties, since the extended hours of operation wiIi facilitate the church's
intention to provide a place of worship for members of the community.
That the site for the proposed use is adequate in size and shape, since the theater is an
existing facility with seating for 822 persons, which is suitable for conducting church
services.
3. That the site has sufficient access to streets and highways that are adequate in width and
pavement type to carry the volume and type of traffic generated by the proposed use,
since the site has frontage on National City Boulevard and Roosevelt Avenue. and
vehicular access is provided from Roosevelt Avenue. Also, the use of the theater as a
church will not result in additional parking requirements per the Land Use Code.
CONTINUED ON PAGE
'Fesaltition No. 96-14
Page 2 of 4
4. That the proposed use will not have an adverse effect upon adjacent or abutting properties
since the site is surrounded by commercial development to the north, south and east, and
Interstate 5 to the west. All church activities will be conducted entirely within a building.
5. That the proposed use is deemed essential and desirable to the public convenience and
welfare, since the proposed use will provide additional opportunities for worship and
other religious activities for members of the congregation.
BE IT FURTHER RESOLVED that the application is approved subject to the following
conditions:
1. The hours of operation shall be limited as follows:
Monday through Saturday 8:00 a.m. to 11:00 p.m.
Sunday _ 8:00 a.m. to 11:00 p.m.
Special Services allowed 4 times per year from 9:00 p.m.
to 5:00 a.m.
Worship services shall be permitted at the following times:
Monda"" through Saturday 10:00 a.m., 3:30 p.m., and 7:00 p.m.
Sunday 7:00 a.m., 9:30 a.m., 3:30 p.m. and 6:00 p.m.
2. In the evenings, from 7:00 p.m. to 11:00 p.m., Monday through Saturday, the
occupancy shall be limited to 400 persons. During the daytime, 8:00 a.m. to 7:00
p.m., Monday through Saturday, the occupancy shall be limited to 150 persons,
except for Tuesday and Friday where the occupancy shall be limited to 250
persons. Sunday occupancy shall be limited to 822 persons.
3. The church shall advise the City Manager of the dates, duration and nature of the special
services referenced above at least one week prior to their occurrence. If, in the opinion of
the City Manager or his designee, the special services would impose an undue burden
upon adjacent streets or properties, he shall have the authority to prohibit said special
services.
4. Before this Conditional Use Permit shall become effective, the applicant shall sign and
have notarized an Acceptance Form, provided by the Planning Department.
acknowledging and accepting all conditions imposed upon approval of this permit.
Failure to return the signed and notarized Acceptance Form within 30 days of its receipt
shall automatically terminate the Conditional Use Permit. The applicant shall also submit
evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real
Property is recorded with the County Recorder. The applicant shall pay necessary
recording fees to the county. The Notice of Restriction shall provide information that
conditions imposed by approval of Conditional Use Permit No. 1995-17 are binding on
all present and future interest holders or estate holders of the property. The Notice of
Restriction shall be approved as to form by the City Attorney and signed by the Planning
Director prior to recordation.
CONTTNUED ON PAGE
Resolution No. 96-143
Page 3 of 4
5. All conditions of approval set forth in Planning Commission Resolution No. 1-95 sha
remain applicable and in force, unless specifically modified herein.
6. This permit shall become null and void if not exercised within one year after adoption c
the resolution of approval unless extended according to procedures specified in Sectio
18.116.190 of the Municipal Code.
7. The parking lot at the northeast corner of the intersection of W. 7th Street and
Roosevelt Avenue, identified as Assessor's Parcel Number 555-052-15, shall be
brought into compliance with the current requirements of Section 18.58 of the
National City Municipal Code. The applicant shall submit plans and obtain the
requisite permits and approvals for improvement of the parking lot.
8. Bumper stickers or decals identifying the church shall be distributed and affixed
to church member's cars in a visible location.
9. No parking associated with the church shall be allowed east of National City
Boulevard. Church parking shall be discourged on National City Boulevard.
10. A one -hour parking area shall be established on National City Boulevard between
Division Street and 5th Streets for the period of 9:00 a.m. to 8:00 p.m., or as
otherwise approved by the City Council. The expanded church hours authorized
by this Conditional Use Permit shall not go into effect until this condition is
accomplished.
11. Uniformed security personnel shall be present on -site during church services and
one-half hour before and one-half hour after services.
12. The issue of truck parking on Roosevelt Avenue shall be studied.
13. The church shall encourage its members to use the existing doorway on the west
side of the building for entry and exit purposes.
14. The City Council shall conduct a review of this Conditional Use Permit in 12 months to
determine if the church has been in compliance with the conditions of approval.
BE IT FURTHER RESOLVED by the City Council of the City of National City, California. that
the testimony and evidence presented to the City Council at the public hearings held on May 14. Jule 2
and August 20, 1996 fail to support a finding. required by the Municipal Code for modifying an
conditional use permit. that the proposed modification of condition of approval no. 11 of Planninm
Commission Resolution No. 1-95 is necessary to protect the public interest and/or adjacent or.ahunin_
properties.
CONTINUED ON PAGE 4
Resolution No. 9 6 —14 3
Page 4 of 4
BE IT FURTHER RESOLVED by the City Council of the City of National City, California, that
the testimony and evidence presented to the City Council at the public hearings held on May 14, JuIy 23,
and August 20, 1996 support the following finding:
1. That such modification is not necessary to protect the public interest and/or adjacent or
abutting properties, since modification of condition of approval no. 11, Planning
commission Resolution No. 1-95, is not in the public interest in that it will result in the
church not being held accountable for the traffic and parking congestion related to the
church's activities, and would remove any authority the Planning Commission has to
revoke the Conditional Use Permit based on substantiated complaints regarding parking
problems.
BE IT FURTHER RESOLVED that the City Council of the City of National City hereby denies
the applicant's request to modify condition of approval no. 11, Planning Commission Resolution No. 1-
95, to remove the linkage between substantiated complaints regarding parking in the neighborhood
attributable to the church and the Conditional Use Permit authorizing the use of the theater for church
services.
BE IT
the applicant;
BE IT
following the
review of this
1094.6.
FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to
and.
FURTHER RESOLVED that this Resolution shall become effective and final on the day
City Council meeting where the resolution is adopted. The time within which judicial
decision may be sought is governed by the provisions of Code of Civil Procedure Section
PASSED and ADOPTED this 3rd day of September,1996.
GEORGE . WATERS, MAYOR
ATTEST:
LdRI ANNE PEOPLES, CI* CLERK
APPROVED AS TO FORM:
GEORGE H. EISER, IIl-CITY ATTORNEY
Passed and adopted by the Council of the City of National City, California, on September 3,
1996 by the following vote, to -wit:
Ayes: Council Members Beauchamp, Inzunza, Morrison, Zarate.
Nays: Council Member Waters.
Absent: None.
Abstain: None.
AUTHENTICATED BY: GEORGE H. WATERS
Mayor of the City of National City, California
LORI ANNE PFOPLES
City Clerk of the City of National City, California
By:
Deputy
I HEREBY CER111nY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 96-143 of the City of National City, California, passed and adopted by the
Council of said City on August 20, 1996.
D
tty (pier$ of the City of National Citi, CaliTornia
By:
Deputy
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 2. 1997 AGENDA ITEM NO. 8
% ITEM TITLE NOTICE OF DECISION - ZONE VARIANCE FOR A REDUCTION IN THE NUMBER OF
REQUIRED PARKING SPACES IN CONJUNCTION WITH THE CONSTRUCTION OF A 5,603 SQUARE FOOT
CHURCH AT 1816 HARDING AVENUE.
APPLICANT: SCOTT THOMAS FOR ST. ANTHONY OF PADUA PARISH CASE FILE NO.: Z-1997-2
PREPARED BY Mary Ann DeHaven DEPARTMENT Planning
EXPLANATION.
Planning Commission voted to approve the application at the August 4, 1997 meeting. The applicant's
representative spoke in favor of the application, and approximately 70 parishioners were present to show
their support.
The site will be 44 parking spaces short of current code requirements with the construction of the new
church building. 27 parking spaces will be provided on -site and there are approximately 80 spaces on the
streets surrounding the church or within a one block radius. In addition, approximatley 60% of the
parishioners walk to church services and activities. The number of on -site parking spaces will be
increased as there were only 18 parking spaces on -site at the time of the fire.
The Planning Commission also approved the architectural plans for the church. The exterior will have a
smooth plaster finish and the roof will be concrete tile. The doors will be wooden and the architecture
gives the appearance of a mission.
Environmental Review X N/A
Financial Statement
N/A
Account No
TAFF RECOMMENDATION
Staff concurs with the decision of the Planning Commission and recommends that the Notice of Decision
be filed.
BOARD/COMMISSION RECOMMENDATION
The Planning Commission voted to approve the application.
Vote: Ayes — unanimous
Absent -- none
ATTACHMENTS (listed Below)
1. Resolution 12-97
2. Location Map
Resolution No
A•200 (Re•. 9/80)
RESOLUTION 12-97
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF NATIONAL CITY, CALIFORNIA,
APPROVING A ZONE VARIANCE
FOR A REDUCTION IN THE NUMBER OF REQUIRED
PARKING SPACES IN CONJUNCTION WITH THE
CONSTRUCTION OF A 5,603 SQUARE FOOT CHURCH
AT 1816 HARDING AVENUE.
APPLICANT: SCOTT THOMAS FOR
ST. ANTHONY OF PADUA PARISH
CASE FILE NO.: Z-I997-2
WHEREAS, the Planning Commission of the City of National City considered a Zone
Variance application for a reduction in the number of required parking spaces in conjunction
with construction of a 5,603 square foot church at the regularly scheduled Planning Commission
meeting on August 4, 1997, at which time oral and documentary evidence was presented; and,
WHEREAS, at said public hearing the Planning Commission considered the staff report
contained in Case File No. Z-1997-2, which is maintained by the City and incorporated herein by
reference; and,
WHEREAS, this action is taken pursuant to all applicable procedures required by State
law and City law; and.
WHEREAS, the action recited herein is found to be essential for the preservation of
public health, safety, and general welfare.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
National City, California, that the testimony and evidence presented to the Planning Commission
at the public hearing held on August 4, 1997, support the following findings:
1. That because of special circumstances applicable to the property, including size, shape,
topography, location or surroundings, the strict application of Title 18 of the Municipal
Code (Zoning) deprives such property of privileges enjoyed by other property in the
vicinity and under the identical zone classification, since the existing church property is not
large enough to rebuild the destroyed church building and provide the 71 required parking
onsite spaces and adequate on -street parking is available in the surrounding area. Also, the
church has been established on the site since 1910 to serve parishioners, 60% of whom
walk to services.
1
2. That the requested variance is subject to such conditions which will assure that the
adjustment authorized will not constitute a grant of special privileges inconsistent with the
limitation upon other properties in the vicinity and zone in which such property is situated,
since the property has been used as a church for 87 years and other church -related
buildings/uses exist on the site, and within one block of the church property, there are
approximately 80 on -street parking spaces.
3. That the variance does not authorize a use or activity which is not otherwise expressly
authorized by the zoning regulations governing the parcel of property, since the proposal is
for reconstruction of a legal nonconforming church, and accessory parking spaces are
allowed in zone and for all lawful nonconforming properties.
BE IT FURTHER RESOLVED that the application for Zone Variance is approved for
construction of a 5,603 square foot church with 27 onsite parking spaces in lieu of 71 spaces
otherwise required by the Land Use Code, subject to the following conditions:
1. Plans must conform with the 1994 editions of the Uniform Building Code, Uniform
Mechanical Code and the Uniform Plumbing Code; the 1993 National Electrical Code and
the State of California Title 24 Energy and Handicapped regulations.
2. Plans must also specifically comply with Table 5A of the Uniform Building Code which
requires two hour walls within ten feet of the property line, rated construction, and
protection of openings between five feet and ten feet from the property line and no
openings within five feet of the property line.
3. All surface runoff, including landscaping, shall be collected by approved drainage facilities
and directed to the street by sidewalk underdrains or curb outlets. The plans shall show the
top of grade elevations, and the location of all catch basins and underdrains for each end of
the drainage swale.
4. A soils engineering report shall be submitted for the Engineering Department's review. It
shall address the adequacy of the building pads, the maximum allowable soil bearing
pressure and the required pavement structural sections for the proposed parking areas and
driveways. As a minimum, parking lot pavement shall be a two inch A.C. over four inch
Class II aggregate base.
5. Installation of any new sewer will require a sewer permit. The method of sewage collection
and disposal and existing sewer lateral location shall be shown on the grading/drainage
plan. Any new sewer lateral placed in the City right-of-way shall be six inch in size with a
cleanout unless otherwise approved. A sewer stamp ("S") shall be provided on the curb to
mark the location of the lateral.
6. Any unused driveways shall be removed and replaced with full, height curb and sidewalk.
All new driveways shall be shown on the plans and shall be dimensioned and labeled with
distances from property lines.
7. A permit shall be obtained from the Engineering Department for all improvement work
within the public right-of-way, including required utility work and any grading construction
on private property. The grading plan shall indicate the cubic yardage of the cut and fill for
the site.
8. A performance bond for all proposed grading, drainage, street improvement, and
landscaping work shall be posted. A plan check/inspection deposit shall be deposited with
the City at the time the plans are submitted. The deposit is subject to adjustment.
9. The site plan shall be revised to show the existing pedestrian ramp and telephone pole at W.
18th Street and Harding Avenue. In addition, the plans shall also show the curb to property
line and curb to centerline of all street dimensions.
10. The sprinkler system plans shall be submitted to the Fire Department. Plans for the system
shall be submitted by a licensed sprinkler contractor for review and approval before any
work is done. A separate permit and fees will be required by the Fire Department.
11. All exit signs shall be illuminated and green in color.
12. Emergency exit lighting is required to be installed.
13. Fire flow requirements are 1,500 gallons per minute with a flow duration of two hours and
a minimum of 20 PSI residual.
14. Once fire flow is determined, the owner shall obtain written notification from Sweetwater
Authority verifying the flow is available. If fire flow is not available, it is the responsibility
of the property owner to enter into agreement with Sweetwater Authority for necessary
water facility improvements prior to issuance of any building permit.
15. Except as otherwise required by conditions of approval, development plans shall be
submitted for review and approval by the Planning Director in conformance with Exhibit
A, Case File No. Z-1997-2, dated 6/10/97.
16. A detailed landscape and irrigation plan for the entire property, including plant types,
methods of planting, etc., shall be submitted for review and approval by the Planning
Director. The landscape plan shall be in accordance with the City's Landscape Guidelines
and reflect the use of drought tolerant planting and water conserving irrigation devices.
3
17. Exterior walls of all buildings shall be treated with "Graffiti Melt Coating" manufactured
by Genesis Coatings, Inc. or a similar product that has been approved by the Building and
Safety Director.
18. A trash enclosure shall be provided and shall be designed according to Table 1, Section
7.10.080 of the National City Municipal Code. The exterior of the trash enclosure shall
also be coated with "Graffiti Melt Coating."
19. Before this Zone Variance shall become effective, the applicant shall sign and have
notarized an Acceptance Form, provided by the Planning Department, acknowledging and
accepting all conditions imposed upon approval of this permit. Failure to return the signed
and notarized Acceptance Form within 30 days of its receipt shall automatically terminate
the Zone Variance. The applicant shall also submit evidence to the satisfaction of the
Planning Director that a Notice of Restriction on Real Property is recorded with the County
Recorder. The applicant shall pay necessary recording fees to the County. The Notice of
Restriction shall provide information that conditions imposed by approval of Zone
Variance No. 1997-2 are binding on. all present and future interest holders or estate holders
of the property. The Notice of Restriction shall be approved as to form by the City
Attorney and signed by the Planning Director prior to recordation.
20. The use of the property authorized by this permit shall be limited to a church and related
accessory facilities.
21. This permit shall become null and void if not exercised within one year after adoption of
the resolution of approval unless extended according to procedures specified in Section
18.116.190 of the Municipal Code.
BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to
the applicant and to the City Council.
BE IT FINALLY RESOLVED that this Resolution shall become effective and final on
the day following the City Council meeting where the Planning Commission resolution is set for
review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of
that City Council meeting. The City Council may, at that meeting, appeal the decision of the
Planning Commission and set the matter for public hearing.
4
CERIIFICATION:
This certifies that the Resolution was adopted by the Planning Commission at their meeting of
August 18, 1997, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
LARGE, FLORES, KNUTSON, MARTINELLI, BACA, GODSHALK, DETZER.
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PROJECT SITE
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PROPOSED BUILDING
//
EXISTING BUILDINGS - - ■ ZONE BOUNDARY
SCALE:
1":200'
LOCATION MAP
Z-1997-2
NATIONAL CITY PLANNING
DRN. DATE
7 --
REVISIONS
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 2, 1997 AGENDA ITEM NO. 9
7- ITEM TITLE NOTICE OF DECISION - PLANNED DEVELOPMENT PERMIT FOR CONSTRUCTION OF A
3 /,63 SQUARE FOOT MEDICAL OFFICE BUILDING AT 2345 E. 8TH STREET.
APPLICANT: PARADISE VALLEY HOSPITAL CASE FILE NO.: PD-1997-1
PREPARED BY Mary Ann DeHaven
DEPARTMENT Planning
EXPLANATION
Planning Commission voted to approve the application at the August 4, 1997 meeting. The
applicant and their representative spoke in favor of the project.
The proposed site is located at the northwest corner of E. 8th Street and Euclid Avenue. Currently
the site is developed with approximately 12,000 square feet of medical office buildings. These buildings
and all other improvements on the site will be demolished in order to make room for the proposed
medical office building.
Access to the site will be provided by two driveways (one to the north and one to the south). The
exterior of the building will be stucco which is accented with contrasting tile. The metal guardrails of
the balconies will be painted to match the building and the windows will be tinted a green color.
The project complies Land Use Code requirements including parking, setbacks, landscaping and
height. In addition, a traffic study was requested by staff and prepared by the applicant's consultant.
Based on the traffic study, recommended conditions of approval were provided by the Engineering
Department. Other Departments also provided recommended conditions of approval.
A condition to utilize bullnose block to round the corner of the east wing of the building was added
by Planning Commission. Also, a condition was modified by Commission to add four palm trees along
E. 8th Street between the hedge and the sidewalk. The applicant has agreed to these modifications.
Environmental Review N/A Proposed Negative Declaration (IS-1997-2)
Financial Statement
N/A
Account No
STAFF RECOMMENDATION
Staff concurs with the decision of the Planning Commission and recommends that the Notice of
Decision be filed.
BOARD/COMMISSION RECOMMENDATION
The Planning Commission voted to approve the application.
Vote: Ayes -- unanimous
Absent -- none
ATTACHMENTS (Listed Below)
1. Resolution 13-97
2. Location Map
Resolution No
A-200 (Rev. 9/30)
RESOLUTION 13-97
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF NATIONAL CITY, CALIFORNIA,
APPROVING A PLANNED DEVELOPMENT PERMIT
FOR CONSTRUCTION OF A 37,653 SQUARE FOOT
MEDICAL OFFICE BUILDING
AT 2345 E. 8TH STREET.
APPLICANT: PARADISE VALLEY HOSPITAL
CASE FILE NOS.: PD-1997-1/IS-1997-2
WHEREAS, the Planning Commission of the City of National City considered a Planned
Development Permit application for construction of a 37,653 square foot medical/office building
at the regularly scheduled Planning Commission meeting on August 4, 1997, at which time oral
and documentary evidence was presented; and,
WHEREAS, at said public hearing the Planning Commission considered the staff report
con aired in Case File Nos. PD-1997-1 and IS-1997-2, which are maintained by the City and
incorporated herein by reference; and,
WHEREAS, this action is taken pursuant to all applicable procedures required by State
law and City law; and,
WHEREAS, the action recited herein is found to be essential for the preservation of
public health, safety, and general welfare.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
National City, California, that the testimony and evidence presented to the Planning Commission
at the public hearing held on August 4, 1997, support the following findings:
1. That the site for the proposed use is adequate in size and shape, since there is adequate area
for development of a 37,653 square foot medical office building with 130 onsite parking
spaces with setbacks and landscaping.
2. That the site has sufficient access to streets and highways that are adequate in width and
pavement type to carry the volume and type of traffic generated by the proposed use, since
access to the development will be from E. 7th and E. 8th Streets, both having the capacity
to handle the additional 1,532 average daily trips the project is expected to generate.
3. That the proposed use will not have art adverse effect upon adjacent or abutting properties,
since the site is separated from commercial uses to the south by E. 8th Street, and is
compatible with the surrounding development to the north (across E. 7th Street), to the east
(across Euclid Avenue), and to the west.
4. That the proposed use is deemed essential and desirable to the public convenience or
welfare, since the site is located within an area intended for development of medical office
facilities, and there are existing medical facilities to the east, west and north. E. 8th Street
separates the site from commercial development to the south.
BE IT FURTHER RESOLVED that the Planning Commission has considered the proposed
Negative Declaration No. IS-1997-2, together with any comments received during the public
review process, and finds on the basis of the Initial Study and any comments received that there is
no substantial evidence that the project will have a sianifcant effect on the environment, approves
the Negative Declaration, and authorizes the filing of a Notice of Determination.
BE IT FURTHER RESOLVED that the application for Planned Development Permit is
approved subject to the following conditions: -
1. Plans must comply with the 1994 editions of the Uniform Building Code, the Uniform
Mechanical Code, the Uniform Plumbing Code; the 1993 National Electrical Code and
State Title 24 Energy and Handicapped requirements for commercial buildings.
2. Plans must also specifically comply with Section 311.9.2.2 of the Uniform Building Code.
3. A final grading and drainage plan shall be submitted which shows all of the proposed and
existing onsite and offsite improvements. The plan shall be prepared in accordance with
the City's standard requirements by a Registered Civil Engineer. All necessary measures
for prevention of storm water pollution, and hazardous material runoff to public storm drain
system from the proposed parking lot shall be implemented with the design. of the grading
plan. This shall include the provision of such devices as storm drain interceptors, clarifiers
or filters. Best Management practices for the maintenance of the parking lot, including
sampling, monitoring, and cleaning of private catch basins and storm drains, shall be
undertaken in accordance with the NPDES regulations.
4. A drainage study shall be submitted. It shall address the sizes of all proposed private storm
drains, catch basins, and the required upgrading of the deficient City storm drains located
onsite.
5. All surface runoff, including landscaping adjoining the public right-of-way, shall be
collected by approved drainage facilities and directed to the street by sidewalk underdrains
or a curb outlet.
6. A soils engineering report shall be submitted. The report shall address the following:
adequacy of the building pad, criteria for any new retaining wall design. maximum
allowable soil bearing pressure and required pavement structural sections for the proposed
parking areas and driveways. As a minimum, the parking lot pavement shall be two inch
A.C. over four inch Class II aggregate base.
7. A sewer permit is required. The method of sewage collection and disposal shall be shown
on the grading plan. Any new sewer lateral in the City right-of-way shall be a six inch size
with a clean -out. A sewer stamp ("S") shall be provided on the curb to mark the location of
the lateral. Approval from the San Diego Metro Sewer for an industrial waste permit shall
be submitted if applicable.
8. Street right-of-way shall be dedicated to the City. This specifically includes a portion of
the property at the northwest corner of E. 8th Street and Euclid Avenue to accommodate the
pedestrian ramp and the necessary landing behind it. Also a portion of the property at the
southwest corner of E. 7th Street and Euclid Avenue shall be dedicated to provide
minimum four foot landing and sidewalk transitions behind the pedestrian ramp. - _
9. Deteriorated portions of the existing street improvements along the property frontages shall
be removed and replaced. Specifically a fifteen by five foot section and a twenty by five
foot section of sidewalk along E. 8th Street shall be replaced due to a trip hazard. Also, the
existing mailbox will need to be relocated.
10. The existing pedestrian ramp at the corner of E. 7th Street and Euclid Avenue shall be
removed and replaced with a standard ramp complying with the American with Disabilities
Act requirements and the Regional Standard Drawings.
11. Street pavement repair shall be required. This shall include removal of approximately an
eight by twenty-five foot section of the cracked asphalt pavement on E. 7th Street
(including base material) and replacement with three inches of new A.C. over eight inches
of C.M.B.
12. A new street light shall be installed on E. 7th Street. The street light shall be per City
Standards and its location shall meet all American with Disabilities Act requirements.
13. The unused driveways on E. 7th Street and E. 8th Street shall be replaced with full height
curb and sidewalk. Pedestrian ramps shall be constructed on both sides of the proposed
alley type driveways. The grading plan shall show profile of the driveway on E. 7th Street
due to the existing grades. The curb radii of the alley driveways shall be 15 feet.
14. Parking along the E. 8th Street frontage of the project shall be prohibited through the use of
painted red curbing.
15. Left turns onto E. 8th Street shall be prohibited from the E. 8th Street driveway through the
use of appropriate re=ulatory signing and painting of geometric designs on the pavement.
3
16. Traffic emerging from the E. 8th Street driveway shall have good visibility of surrounding
traffic through the use of the signage and landscape design.
17. A separate striping plan shall be submitted for review and approval by the City Engineer.
The plan shall show the protection of eastbound left turn movements in the proposed E. 8th
Street driveway. The plan shall also show a new two-way left hand turn lane and
appropriate restriping of the street.
18. A permit shall be obtained from the Engineering Department for all improvement work
within the public right-of-way and grading construction on private property.
19. A cost estimate shall be submitted with the plans. A performance bond equal to the
approved cost estimate for all of the proposed grading, drainage, and street improvement
work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with
the City as an initial cost for plan checking and inspection services at the time the plans are
submitted. The deposit is subject to adjustment.
20. The "NO PARKING" zone (red curbing) on Euclid Avenue shall be repainted.
21. The existing 36 and 42 inch R.C.P. storm drains located onsite, and along Euclid Avenue at
the existing inlet, are deficient in capacity and shall be upgraded with adequately sized
facilities in accordance with the City wide drainage study and other appropriate reports.
The grading and drainage plan shall show the construction of all of the new required
drainage facilities.
22. The midblock pedestrian ramp on Euclid Avenue as shown on the preliminary grading plan
is not be permitted and shall be deleted from the plans.
23. There shall be no building or wall encroachments upon any easements, or storm drain
facilities onsite. Plot all known easements on the grading plan and include reservation of
new easements for the storm drain facilities.
24. The required fire flow shall be 2,000 GPM for four hours, at a minimum 20 PSI residual.
25. Knox boxes or knox switches shall be provided where necessary in accordance with the
Uniform Fire Code.
26. A minimum of nine 2A:10BC fire extinguishers are required. There shall be three on each
floor and the travel distance between them shall not exceed 75 feet.
27. All exit signs shall be an illuminated green color.
4
28. The sprinkler system plans shall be submitted to the Fire Department. Plans for the system
shall be submitted by a licensed sprinkler contractor for review and approval before any
work is done. A separate permit and fees will be required by the Fire Department.
29. The fire alarm system plans shall be submitted to the Fire Department. Plans for the fire
alarm system shall be submitted by a qualified and licensed fire alarm contractor before any
work is done. A separate permit and fees will be required by the Fire Department.
30. Once fire flow is determined. the owner shall obtain written notification from Sweetwater
Authority verifying the flow is available. If fire flow is not available, it is the responsibility
of the property owner to enter into agreement with Sweetwater Authority for necessary
water facility improvements prior to issuance of any building permit.
31. Exterior walls of all buildings and trash enclosures, up to six feet in height,_shall be treated
with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product
may be used, subject to approval from the Building and Safety Director.
32. Prior to issuance of a building permit, the applicant shall submit to the satisfaction of the
Planning Department that the underlying parcels have been merged.
33. A detailed landscape and irrigation plan for the entire property, including plant types,
methods of planting, etc., shall be submitted for review and approval by the Planning
Director. The landscape plan shall be in accordance with the City's Landscape Guidelines
and reflect the use of drought tolerant planting and water conserving irrigation devices.
The plan shall also specifically show the planting of four palm trees in the landscape strip
between the hedge and the sidewalk alone E. 8th Street. The selected species is subject to
review and approval by the Planning Director.
34. Except as otherwise required by conditions of approval, development plans shall be
submitted for review and approval by the Planning Director in conformance with Exhibit
A -revised, Case File No. PD-1997-1, dated 6/12/97.
35. Before this Planned Development Permit shall become effective, the applicant shall sign
and have notarized an Acceptance Form, provided by the Planning Department,
acknowledging and accepting all conditions imposed upon approval of this penult. Failure
to return the signed and notarized Acceptance Form within 30 days of its receipt shall
automatically terminate the Planned Development Permit. The applicant shall also submit
evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real
Property is recorded with the County Recorder. The applicant shall pay necessary
recording fees to the County. The Notice of Restriction shall provide information that
conditions imposed by approval of Planned Development Permit No. 1997-1 are binding on
all present and future interest holders or estate holders of the property. The Notice of
5
Restriction shall be approved as to form by the City Attorney and signed by the Planning
Director prior to recordation.
36. The use of the property authorized by this permit shall be limited to a medical office
building and related parking.
37. This permit shall become null and void if not exercised within one year after adoption of
the resolution of approval unless extended according to procedures specified in Section
18.116.190 of the Municipal Code.
38. The stairwell at the southeast corner of the east wing of the building shall incorporate the
use of bullnose block and tile in order to round the corners.
BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to
the applicant and to the City Council.
BE IT FINALLY RESOLVED that this Resolution shall become effective and final on.
the day following the City Council meeting where the Planning Commission resolution is set for
review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of
that City Council meeting. The City Council may, at that meeting, appeal the decision of the
Planning Commission and set the matter for public hearing.
CER HI' ICATION:
This certifies that the Resolution was adopted by the Planning Commission at their meeting of
August 18, 1997, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
LARGE, FLORES,KNUTSON, MARTINELLI, BACA,GODSHALK, DETZER.
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LOCATION MAP
NATIONAL CITY PLANNING
DRN. DAT
REVISIONS
City of National City, California
COUNCIL AGENDA STATEMENT
MEETING DATE September 2, 1997
AGENDA ITEM NO in
ITEM TITLE NOTICE OF DECISION - ZONE VARIANCE TO ALLOW TWO PROPOSED PARCELS TO BE 4,900
SQ. FT. IN LIEU OF THE 5,000 SQ. FT. REQUIRED AT 409 L AVENUE.
APPLICANT: ROBERT STARK CASE FILE NOS.: Z-1997 I/IS-1997-1.
PREPARED BY Harold Phelps 4' DEPARTMENT Planning
EXPLANATION.
Planning Commission approved the application at the August 4, 1997 meeting. The zone variance was
considered and approved in conjunction with a tentative parcel map (lot split) application to subdivide a
9,800 sq. ft. lot into two parcels. Each will be 4,900 sq. ft., 100 sq. ft. less than the minimum zoning
standards.
The site is a corner lot with 70 feet of frontage on L Avenue and 140 feet of frontage on 4th Street. The
property is zoned RS-2, which allows one dwelling unit per lot. Parcel 1 contains an existing house
facing L Avenue. Parcel 2 will face 4th Street.
The applicant's representatives spoke in favor of the project at the Commission hearings. The hearing
had been continued from July 21 to August 4 to consider design changes for development of a single-
family home on parcel 2. The modifications were proposed by the applicant in response to
Commissioner's concerns regarding architectural details. The new structure will comply with the City's
Design Guidelines and all zoning standards, including height and setbacks.
Environmental Review
Financial Statement
N/A
N/A
A Negative Declaration (IS-1997-1) was adopted.
Account No
STAFF RECOMMENDATION
Staff concurs with the Planning Commission's decision.
BOARD/COMMISSION RECOMMENDATION
Planning Commission voted to approve the zone variance.
Vote: Ayes - unanimous
ATTACHMENTS (Listed Below)
1. Resolution
2. Location Map
Resolution No
AB00 (Re.. '/80)
RESOLUTION 11-97
A RESOLUTION OF THE PLANNING COMIMIISSION
OF THE CITY OF NATIONAL CITY, CALIFORNIA,
APPROVING A ZONE VARIANCE
TO ALLOW TWO PROPOSED PARCELS TO BE 4,900
SQUARE FEET IN LIEU OF THE 5,000 SQUARE FEET
REQUIRED AT 409 L AVENUE.
APPLICANT: ROBERT STARR
CASE FILE NOS.: Z-1997-1/IS-1997-1
WHEREAS, the Planning Commission of the City of National City considered a zone
variance application to allow two parcels to be 4,900 square feet in lieu of the 5,000 square feet
required in conjunction with a tentative parcel map to divide one parcel into two at the southeast
corner of 4th Street and L Avenue, at the regularly scheduled Planning Commission meetings on
July 21, 1997 and August 4, 1997, at which time oral and documentary evidence was presented;
and,
WHEREAS, at said public hearings the Planning Commission considered the staff report
contained in Case File No(s). Z-1997-1 and IS-1997-1, which are maintained by the City and
incorporated herein by reference; and,
WHEREAS, this action is taken pursuant to all applicable procedures required by State
law and City law; and,
WHEREAS, the action recited herein is found to be essential for the preservation of
public health, safety, and general welfare.
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
National City, California, that the testimony and evidence presented to the Planning Commission
at the public hearing held on August 4, 1997, support the following findings:
1. That because of special circumstances applicable to the property, including size, shape,
topography, location or surroundings, the strict application of Title 18 of the Municipal Code
(Zoning) deprives such property of privileges enjoyed by other property in the vicinity and
under similar zone classification, since the site has adequate street frontage and will only lack
100 sq. ft. towards meeting the minimum lot size for each proposed lot, and to deny the
opportunity to divide the property, which is substantially larger most lots in the same vicinity
and under similar zoning, would deprive the owner of privileges provided for smaller lots in
the area.
2. That the requested variance is subject to conditions which will assure that the adjustment
authorized will not constitute a grant of special privilege inconsistent with the limitation
upon other properties in the vicinity and zone in which such property is situated, since the
parcel proposed to be divided is a corner lot with street frontage adequate for two lots; and it
lacks a very small amount of area needed for a new lot in the RS-2 zone, and the site is
substantially larger than most lots in the area as well as in the zone.
3. That the variance does not authorize a use or activity which is not otherwise expressly
authorized by the zoning regulations governing the parcel of property, since the permitted use
shall be limited to a single-family dwelling unit.
BE IT FURTHER RESOLVED that the application for Zone Variance is approved subject
to the following conditions:
1. Plans must conform with the 1994 Editions of the Uniform Building Code, Uniform
Mechanical Code and Uniform Plumbing Code; the 1993 Edition of the National Electrical
Code; California State Title 24 Energy and Handicapped Regulations.
2. Plans must conform with the 1994 Edition of the Uniform Fire Code.
3. Prior to issuance of a building permit for Parcel 2, development plans shall be subject to
review and approval by the Planning Director. The site plan shall be in substantial
conformance with Exhibit C, Case File No. LS-1997-1/Z-1997-1, dated 7/29/97.
4. A landscaping buffer, consisting of tall trees and shrubs, shall be provided along the east and
south portion of Parcel 2 property of the tentative parcel map. LS-1997-1, to provide privacy
for the surrounding homes. The quantities and types shall be provided in a conceptual
landscape plan subject to approval by the Planning Director.
5. Before this Zone Variance shall become effective, the applicant shall sign and have notarized
an Acceptance Form, provided by the Planning Department, acknowledging and accepting all
conditions imposed upon approval of this permit. Failure to return the signed and notarized
Acceptance Form within 30 days of its receipt shall automatically terminate the Zone
Variance. The applicant shall also submit evidence to the satisfaction of the Planning
Director that a Notice of Restriction on Real Property is recorded with the County Recorder.
The applicant shall pay necessary recording fees to the County. The Notice of Restriction
shall provide information that conditions imposed by approval of Zone Variance No. 1997-1
are binding on all present and future interest holders or estate holders of the property. The
Notice of Restriction shall be approved as to form by the City Attorney and signed by the
Planning Director prior to recordation.
6. The adjustment authorized by this Zone Variance shall be limited to creation of two parcels
of approximately 4,900 sq. ft., in lieu of the 5,000 sq. ft. minimum otherwise required by the
property's zoning, in conformance with the proposed tentative parcel map LS-1997-1.
7. This permit shall become null and void if not exercised within two (2) years after adoption of
the resolution of approval unless extended according to procedures specified in Section
13.114.170 of the Municipal Code.
BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to
the applicant and to the City Council.
BE IT FINALLY RESOLVED that this Resolution shalt become effective and final on
the day following the City Council meeting where the Planning Commission resolution is set for
review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of
that City Council meeting. The City Council may, at that meeting, appeal the decision of the
Planning Commission and set the matter for public hearing.
CERTIEICATION:
This certifies that the Resolution was adopted by the Planning Commission at their meeting of
August 18, 1997, by the following vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
LARGE, FLORES, KNUTSON, MARTINELLI, BACA, GODSHALK, DETZER.
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AGENDA OF A REGULAR MEETING
NATIONAL CITY CITY COUNCIL
COUNCIL CHAMBERS
CIVIC CENTER
1243 NATIONAL CITY BOULEVARD
REGULAR MEETING - TUESDAY - SEPTEMBER 9, 1997 - 6:00 P.M.
OPEN TO THE PUBLIC
PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE
COMMENCEMENT OF THE MEETING AND SUBMIT IT TO
THE CITY CLERK
IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO
YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL
GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF
NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE
CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO
CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO
KNOW THAT WE APPRECIATE YOUR INVOLVEMENT.
ROLL CALL
PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G.
MCCABE
INVOCATION
APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF
SEPTEMBER 2, 1997.
COUNCIL AGENDA
9/9/97 Page 2
PRESENTATIONS
Presentation of the newly published Presentation and Media Folders to the
Mayor and Council from the Community Promotions Committee.
PROCLAMATIONS
Proclaiming September 11, 1997 to be: "LETTIE SILVA DAY"
CONSENT CALENDAR
Consent Calendar: Consent Calendar items involve matters which are of a
routine or noncontroversial nature. All consent calendar items are adopted by
approval of a single motion by the City Council. Prior to such approval, any item
may be removed from the consent portion of the agenda and separately
considered, upon request of a Councilmember, a staff member, or a member of
the public.
ell- /1
1. Resolution No. 97-116
Resolution of the City Council of the City of National City authorizing a
Change Order for $30,000 for additional concrete work throughout the City.
Engineering Spec. No. 97-1. (Engineering)
2. Resolution No. 97--1 7
Resolution of the City Council of the City of National City authorizing a
Change Order for $14,000 for the Camacho Gym reroofing project.
Engineering Spec. No. 97-7. (Public Works)
COUNCIL AGENDA
9/9/97 Page 3
CONSENT CALENDAR (Cont.)
3. WARRANT REGISTER #10 (Finance)
Ratification of Demands in the amount of $455,211.89.
Certification of Payroll in the amount of $498,205.74.
OLD BUSINESS
4. Information on SANDAG's Power Pooling Proposal. (Public Works)
WRITTEN COMMUNICATIONS
5. Master Calendar - October, 1997. (City Manager)
NEW BUSINESS
6. Use of the Community Building by the National School District for an
Employees Health Fair, and waiver of fees. (Public Works)
> CITY MANAGER
> CITY ATTORNEY
—> OTHER STAFF
> MAYOR
> CITY COUNCIL
COUNCIL AGENDA
9/9/97 Page 4
NEW BUSINESS (Cont.)
PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit)
NOTE: Pursuant to State Law, items requiring Council action must be brought
back on a subsequent Council agenda unless they are of a demonstrated
emergency or urgent nature.
CLOSED SESSION
Conference with Legal Counsel
Pending Litigation - Government Code Section 54956.9 (a)
Herb Fox, Bay Cabinets v. County of San Diego; County of San Diego v.
City of National City and CDC of the City of National City (Duck Pond)
ADJOURNMENT
Next Regular City Council Meeting - September 16, 1997 - 3:00 p.m. -
Council Chambers, Civic Center.
TAPE RECORDINGS OF EACH CITY COUNCIL MEETING
ARE AVAILABLE FOR SALE AND TO LISTEN TO
IN THE CITY CLERK'S OFFICE