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HomeMy WebLinkAbout1997 10-21 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY - OCTOBER 21, 1997 - 3:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY ASSISTANT CITY MANAGER, PARK MORSE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 7, 1997 COUNCIL AGENDA 10/21/97 Page 2 MAYOR'S PRESENTATIONS Presentation by Assemblywoman Denise Ducheny. PROCLAMATIONS Proclaiming the week of October 26 - November 1, 1997 as: "WORLD POPULATION AWARENESS WEEK" CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 1. Resolution No. 97-133 Resolution of the City Council of the City of National City amending City Council Policy No. 704 pertaining to Temporary Use Permits. (Building & Safety) 2. Resolution No. 97-134 Resolution of the City Council of the City of National City declaring Courtesy Chevrolet the lowest responsive, responsible bidder and authorizing the Purchasing Agent to execute an Agreement for the purchase of one Suburban sport utility vehicle. (Purchasing) 3. Resolution No. 97-135 Resolution of the City Council of the City of National City to waive bid requirements for the purchase of five mobile radios for the National City Police Department. (Police) COUNCIL AGENDA 10/21/97 Page 3 CONSENT CALENDAR (Cont.) 4. Resolution No. 97-136 Resolution of the City Council of the City of National City authorizing the Mayor to execute Program Supplement No. 006 to State -Local Transportation Partnership Program Agreement No. SLTPP-5066 with CalTrans for their participation in the street resurfacing project. (Engineering Spec. No. 96-1) (Engineering) 5. Resolution No. 97-137 Resolution of the City Council of the City of National City directing an addition of ten feet of red curb at 2105 National City Boulevard to create a new bus stop. (Engineering) 6. WARRANT REGISTER #15 (Finance) Ratification of Demands in the amount of $351,929.36 7. WARRANT REGISTER #16 (Finance) Ratification of Demands in the amount of $287,632.98. Certification of Payroll in the amount of $468,179.82. NON CONSENT RESOLUTIONS 8. Resolution No. 97-138 Resolution of the City Council of the City of National City approving an Encroachment Agreement between the City of National City and Sweetwater Authority for facilities within the right-of-way in Plaza Bonita Road. (Engineering) COUNCIL AGENDA 10/21/97 Page 4 WRITTEN COMMUNCATION 9. Master Calendar - November 1997 NEW BUSINESS 10. Voluntary campaign expenditure limits under Proposition 208. (City Attorney) 11. Staff report on El Nino, Winter Season 1997-98. (Fire) 12. Temporary Use Permit - National City Fire Fighters Association. (Building & Safety) 13. Temporary Use Permit - Butler Family Reunion. (Building & Safety) —> CITY MANAGER -> CITY ATTORNEY —> OTHER STAFF ---> MAYOR -> CITY COUNCIL Prnrtttmtttinn WHEREAS, The 21st Century offers enormous environmental and societal challenges for State and Local Governments that include diminishing farmland, urbanization, traffic congestion, inner city decay, and climate change; and WHEREAS, These challenges call for innovative leadership to ensure resource conservation, protection of open space, waste prevention, sanitation management and higher quality of life; and WHEREAS, These challenges are inextricably linked to patterns of considerable demographic change, such as areas west of the Mississippi River doubling in population size as rapidly as Africa, the world's fastest growing continent; and WHEREAS, The United States Bureau of the Census has stated that the current United States population of 267 million is on course to reach 400 million by the year 2050; and WHEREAS, World population is projected to reach 6 billion before the end of this century and could reach between 8-12 billion, or even higher, before leveling off, with 98 percent of population growth now and through the foreseeable future projected to occur in the least developed countries of the world; and WHEREAS, Demographic problems are not limited to the least developed nations and, indeed, concern the United States and the industrialized world, with our consumptive lifestyle. NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim the Week of October 26 - November 1, 1997 as: "WORLD POPULATION AWARENESS WEEK" IN WITNESS WHEREOF I have hereunto set my hand and caused the Seal of the City of National City be affixed this 21 ST day of OCTOEER, 1997. �D City of National City, California COUNCIL AGENDA STATEMENT October 21, 1997 1 MEETING DATE AGENDA ITEM NO ITEM TITLE Resolution Amending City Council Policy No. 704 Pertaining to Temporary Use Permits PREPARED BY Michael Bouse, Director] DEPARTMENT Building and Safety EXPLANATION_ During recent City Council meetings, the Council heard suggestions that residents living near City parks be provided prior notice regarding T.U.P. events scheduled to occur in the parks. In response to these suggestions, the Building & Safety Director and the Parks & Recreation Director drafted the attached amendment to City Council Policy No. 704 which would require T.U.P. applicants to provide written notification to residents adjacent to City parks 72 hours prior to the start of an event (Attachment A). In addition, the Building & Safety Department has developed maps of Kimball, El Toyon, and Las Palmas parks showing the location of properties adjacent to the parks to be provided written notice. On the reverse side of each map is the proposed language from Council Policy 704 requiring written notification, as well as the addresses of the properties to be mailed a notice (Attachments B-D). In addition, the Building & Safety Department has modified the T.U.P. application form to require that applicants specify the date and hours of set-up and tear -down activities for each event. In addition, applicants must now provide the name of the individual representing the sponsoring organization who will be in the park on the day(s) of the event, and specify how that individual may be contacted on the day(s) of the event should the need arise (Attachment E). Attachment F is the resolution amending City Council Policy No. 704. Environmental Review X N/A Financial Statement N/A Account No TAFF RECOMMENDATION Adopt the resolution. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS Attachment A: Attachments B-D: Attachment E: Attachment F: (Listed Below) Resolution No 97-133 Proposed amendment to City Council Policy No. 704. Maps of City parks showing properties to be mailed notices. Revised T.U.P. Application form. Resolution amending City Council Policy No. 704. A-200 (Rev. 9/80) RESOLUTION NO. 97-133 RESOLUTION OF ME CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING CITY COUNCIL POLICY NO. 704 PERTAINING TO TEMPORARY USE PERMITS WHEREAS, residents living near city parks have requested notification regarding T.U.P. events scheduled to occur in the parks; and WHEREAS, the Building and Safety Director and Parks and Recreation Director have drafted an amendment to City Council Policy No. 704 which would require T.U.P. applicants to provide written notification to residents adjacent to city parks 72 hours prior to the start of an event. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby amends City Council Policy No. 704 pertaining to Temporary Use Permits to require T.U.P. applicants to provide written notification to residents adjacent to city parks 72 hours prior to the start of an event. PASSED and ADOPTED this 21st day of October, 1997. George H. Waters, Mayor Ai EST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: g#4-: George H. Eiser, III City Attorney CAI 16 15th•STEE=T _( _: BLVO ,••14th 57 Lr ;. L-..-i1 W — it W i' I >I Q L. HIALL PARK TEMPORARY USE PERMIT PROPERTY NOTIFICATION "• Hark aI`1:1:1a ."l-"k0111I:I 11=ti.ii y.1I 1 :I• 1 NM •15th. ST. PLAZA 16 th. rdes 024 00.1 '�r �1n _7,7 '� �(�'�'�� STREET KIMBALL PARK w. • STREET PLEASE SEE REVERSE SIDE FOR NOTIFICATION PROCEDURES AND ADDRESSES OF PROPERTIES TO RECEIVE NOTIFICATION LL 10/21/97 ATTACHMENT B KIlVIBALL PARK T.U.P. EVENT NOTIFICATION PROCEDURES It shall be the responsibility of the T.U.P. applicant to provide written notification to occupants of property adjacent to a City park for events in the park which involve any of the following activities: 1. Live musical performances. 2. Use of amplified sound systems other than hand-held or portable systems. 3. Fireworks or similar pyrotechnic displays 4. Other activities or events which the City Council deems warrant notification. The written notification shall include the name and telephone number of the sponsor of the event, the nature of the event, the date and hours of set-up and tear -down for the event, the date and hours of the event, and the name of the sponsor's representative who will be at park the on the day(s) of the event and how that individual may be contacted should the need arise. The written notification shall be mailed to the occupants of properties abutting City parks as reflected on maps prepared by the Building & Safety Department. The written notification shall be submitted to the Building & Safety Director for review and approval prior to mailing. The date of mailing of the notification shall be scheduled so that the notification will be received by property occupants no less than 72 hours prior to the start of set-up activities for the event. Failure to provide notification as stated herein may be cause for the revocation of T.U.P. approval for the event, or denial of future T.U.P. applications submitted by the sponsoring organization. Upon approval of the Building & Safety Director, the notification shall be mailed to the following addresses: 12th Street 41-A, 41-B, 41-C, 41-D, 41-E, 41-F, 41-G, 43-A, 43-B, 43-C, 43-D, 201, 203, 205, 207, 209, 211, 213, 215, 217, 219, 233, 239. D Avenue: 1127-A, 1127-B, 1127-C, 1127-D, 1127-E, 1135-A, 1135-B, 1135-C, 1135-D, 1136, 1141 -A, 1141-B, 1141-C, 1141-D, 1147-A, 1147-B, 1147-C, 1147-D, 1221, Manager Morgan/Kimball Towers 1317 D Avenue, 1519, 1521, 1525, 1527, 1529,1604, 1610. 15th Street: 300, 404 C Avenue: 1133, 1504, 1506, 1516, 1521, 1522, 1531, 1533, 1541. B Avenue: 1139, 1140 16th Street: 26, 26 1/2, 38, 49, 120, 122, 142, 205, 206, 214, 216, 223, 224, 232, 240, 243,306, 312, 319, 333. National City Blvd: 1401. 10/21/97 EL TOYON PARK TEM PORARY USE PERMIT PROPERTY NOTIFICATION PALM AVENUE �- _ —1 a r 1 _ . AVE j u' _c.07 �1I�� ._ice ,, : _ i.„ •EMU` � _ i - - • • r 3 I EL TOYON PARK AVE A I 1 J I. U ' : I I= c! ..ice F-' °' \'..,y r,:- EL TOYON 1. , PARK r 2 it Its d EUCLID AVENUE • i :% ..,7:,,,<...--_,...% ...„___I ' .....--,.----,,- ......____, -----____:--:, PLEASE SEE REVERSE SIDE FOR NOTIFICATION PROCEDURES AND ADDRESSES OF PROPERTIES TO RECEIVE NOTIFICATION 10/21/97 A'TTACHME T C EL TOYON PARK T.U.P. EVENT NOTIFICATION PROCEDURES It shall be the responsibility of the T.U.P. applicant to provide written notification to occupants of property adjacent to a City park for events in the park which involve any of the following activities: 1. Live musical performances. 2. Use of amplified sound systems other than hand-held or portable systems. 3. Fireworks or similar pyrotechnic displays 4. Other activities or events which the City Council deems warrant notification. The written notification shall include the name and telephone number of the sponsor of the event, the nature of the event, the date and hours of set-up and tear -down for the event, the date and hours of the event, and the name of the sponsor's representative who will be at park the on the day(s) of the event and how that individual may be contacted should the need arise. _ The written notification shall be mailed to the occupants of properties abutting City parks as reflected on maps prepared by the Building & Safety Department. The written notification shall be submitted to the Building & Safety Director for review and approval prior to mailing. The date of mailing of the notification shall be scheduled so that the notification will be received by property occupants no less than 72 hours prior to the start of set-up activities for the event. Failure to provide notification as stated herein may be cause for the revocation of T.U.P. approval for the event, or denial of future T.U.P. applications submitted by the sponsoring organization. Upon approval of the Building & Safety Director, the notification shall be mailed to the following addresses: U Avenue: 348, 349, 350, 351, 352, 353, 354, 355. 1st Street: 2105, 2113, 2123, 2131, 2203, 2211, 2219, 2229, 2233, 2305, 2309, 2315, 2321, 2329. 4st Street: 2105, 2113, 2121, 2129, 2137, 2201, 2213, 2225, 2229, 2235, 2301, 2315, 2323, 2331, 2335. 10/21/97 PI. ACE _ iJ 1 iI r r'./ s-a eow-t�mm am , � .,� _�__ f w 0.. I_ I__I_ �' I I 11 1 I _ f� i1I' LI 1. _-__. . III -4 i 11 .I m -- �f i i 5"sI i s I�-1_ Y� W W W Li rrJMI I- NEWELI. STREET ! :b GROVE N 44 PROSPECT STREET 4 :�III.1.flP1.11- ! ;I PRn: pn r 16 0 STREET N n 3 41 04 STR E' LAS PALMAS PARK T.U.P. EVENT NO 1Ir1CATION PROCEDURES It shall be the responsibility of the T.U.P. applicant to provide written notification to occupants of property adjacent to a City park for events in the park which involve any of the following activities: 1. Live musical performances. 2. Use of amplified sound systems other than hand-held or portable systems. 3. Fireworks or similar pyrotechnic displays 4. Other activities or events which the City Council deems warrant notification. The written notification shall include the name and telephone number of the sponsor of the event, the nature of the event, the date and hours of set-up and tear -down for the event, the date and hours of the event, and the name of the sponsor's representative who will be at park the on the day(s) of the event and how that individual may be contacted should the need arise. The written notification shall be mailed to the occupants of properties abutting City parks as reflected on maps prepared by the Building & Safety Department. The written notification shall be submitted to the Building & Safety Director for review and approval prior to mailing. The date of mailing of the notification shall be scheduled so that the notification will be received by property occupants no less than 72 hours prior to the start of set-up activities for the event. Failure to provide notification as stated herein may be cause for the revocation of T.U.P. approval for the event, or denial of future T.U.P. applications submitted by the sponsoring organization. Upon approval of the Building & Safety Director, the notification shall be mailed to the following addresses: Newell Street: 2330, 2332, 2334, 2440. 24th Street: 1748-17, 1748-18, 1748-19, 1748-20, 1748-21, 1748-22, 1748-23, 1748-24, 1802-33, 1802-34, 1802-35, 1802-36, 1802-37, 1802-38, 1802-39, 1802-40, 1803-41, 1803-42, 1803-43, 1803-44, 1803-45, 1806-46, 1803-47, 1803-48, 1809-49, 1809-50, 1809-51, 1809-52, 1809-53, 1809-54, 1809-55, 1812-25, 1812-26, 1812-27, 1812-28, 1812-29, 1812-30, 1812-31, 1812-32,1824-9, 1824-10, 1824-11, 1824-12, 1824-13, 1824-14, 1824-15, 1824-16, 1836-1, 1836-2, 1836-3, 1836-4, 1836-5, 1836-6, 1836-7, 1836-8, 1839, 1904-1, 1904-2, 1904-3, 1904-4, 1904-5, 1904-6, 1904-7, 1904-8, 1910-17,1910-18, 1910-19, 1910-20, 1910-21, 1910-22, 1910-23, 1910-24, 1920-33, 1920-34, 1920-35, 1920-36, 1920-37, 1920-38, 1920-39, 1920-40, 1923, 1927. 1930-1, 1930-2, 1930-3, 1930-4, 1930-5, 1930-6. Via Las Palmas: 1842-31, 1842-32, 1842-33, 1842-34, 1842-35, 1842-36, 1905-9, 1905-10, 1905-11, 1905-12, 1905-13, 1905-14, 1905-15, 1905-16, 1908-25, 1908-26, 1908-27, 1908-28, 1908-29, 1908-30, 1914-19, 1914-20, 1914-21, 1914-22, 1914-23, 1914-24, 1915-25, 1915-26, 1915-27, 1915-28, 1915-29, 1915-30, 1915-31, 1915-32, 1918-13, 1918-14A, 1918-15, 1918-16A, 1918-17, 1918-18A, 1918-19, 1918-20A, 1925-41, 1925-42, 1925- 43, 1925-14, 1925-45, 1925-46, 1925-47, 1925-48, 1928-13, 1928-14, 1928-15, 1928-16, 1928-17, 1928-18, 1935-7, 1935-8, 1935-9, 1935-10, 1935-11, 1935-12. 10/21/97 oc1- 5 :,-:so00 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TOT HE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.'660 AND AS DESCRIBED BELOW. When completed and signed by the Director of Building an Safety, this form becomes a permit. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Print ocType): SPONSORING ORGANIZATION(s): ORGANIZATION ADDRESS: City LOCATION OF EVENT: State Zip PHONE: DATE REQUESTED FOR EVENT: FROM TO H (SETUP DATE / TIME) DATE TIME A.M. / P.M. (TEAR DOWN DATE/TIME) DATE TIME A.M. /P.M. RIPT' NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: HOW MAY THIS PERSON BE CONTACTED? JUSTIFICATION: AM. I P.M. REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES ( ] NO [ ] WAIVER OF FEES REQUESTED: YES [ ] NO [ ] (If "YES" complete attached supplemental questionnaire form) FACILTIES (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE. CROWD, TRAFFIC CONTROL: SECURITY CONTROL: PARKING/EARRI CAD ES. EXTERIOR LIGHTING. TRASH DISPOSAL'SITE CLEAN-UP AFTER EVENT. SANITARY FACILITIES. tN0ta if t'eques`ng 10 Use City streets . please attached a mac 'nigh lighting the route:straetS being used. I"" ATTACHMENT E PLEASE COMPLETE (Print or Type) NAME OF APPLICANT: ADDRESS: PHONE: SIGNATURE OF APPLICANT: DATE: (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: USE GROUP; USE CLASS: BOND: PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS: (DATE APPLICATION RECEIVED) APPROVALS / STIPULATIONS (Check Where Applicable): PLANNING YES [ ] NO [ ] SEE STIP [ ] FIRE YES ( ] NO [ ] SEE STIP ( ] PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] FINANCE YES ( ] NO [ j SEE STIP [ ] POLICE YES [ ] NO [ ] SEE STIP [ ] PARKS & REC. YES [ I NO [ ] SEE STIP [ I ENGINEERING YES [ ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ j NO [ ] SEE STIP [ I RISK MANAGER YES [ ] NO [ ] SEE STIP [ ] COMMUNITY DEVELOP. YES [ ] NO [ ] SEE STIP [ ] DEPT. OF TRANS. YES [ ] NO [ ] SEE STIP [ ] CITY COUNCIL MEETING DATE: TEMPOR NII SE P. ED EN PROPERTY NOTIFICATION REQUIRED: YES ( ] NO ( ] MICHAEL BOUSE, DIRECTOR BUILDING & SAFETY WAIVER OF FEES: APPROVED ( ] DENIED [ ] DATE City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 21, 1997 2 AGENDA ITEM NO (-ITEM TITLE Resolution accepting the lowest responsive, responsible bi from ourtesy Chevrolet, and authorizing award of bid #GS9798-1 for on Suburban sport utility vehicle. PREPARED BY Brenda E. Hodges%Vj DEPARTMENT Purchasing EXPLANATION Request for Bids were issued for type sport utility vehicle. one new, 1998 Suburban/ Bids were mailed to eight (8) vendors, netting three (3) responses. Bid were opened and read publicly on October 14, 1997, with no vendor present for the opening. Bid specifications were based on two optional seating arrangements. Option 1, was for the traditional bench front seat. Option 2 was for` front bucket seats. The Fire Department preferred Option 2, since the bucket seats allow for proper configuration of a communications console. Option 1 was also included in the bid as an alternative, in case Option 2 came in over budget. Option 2 pricing is within budget. The lowest responsive, responsible bid for Option 2 seating, was from Courtesy Chevrolet, in the amount of $29,739.00 including tax and delivery. Environmental Review _X N/A Financial Statement $30,000 was budgeted via FY97/98 STAFF RECOMMENDATION vehicle In concurrence with the Fire Chief and Acting Director of Public Wor the Purchasing Agent recommends that the award be made to Courte Chevrolet, and that authority be given to the Purchasing Agent to iss results gg ppurchase order. BOARD/COMMISSION RECOMMENDATION N/A C.I.P. program Account No 643-422-2 4-511 ks s u ATTACHMENTS (Listed Below) . Bid Abstract . Resolution 97-134 Resolution No. A-200 (Rev. R/80/ RESOLUTION NO. 97-134 RESOLUTION OF 1'HE CITY COUNCIL OF THE CITY OF NATIONAL CITY DECLARING COURTESY CHEVROLET THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER AND AUTHORIZING ME PURCHASING AGENT TO EXECUTE AN AGREEMENT FOR THE PURCHASE OF ONE SUBURBAN SPORT UTILITY VEHICLE WHEREAS, the Purchasing Agent of the City of National City did in open session on October 14, 1997, publicly open, examine and declare all sealed proposals or bids for one Suburban Sport Utility Vehicle. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby rejects all of said bids except that herein mentioned, and hereby awards the contract for one Suburban Sport Utility Vehicle to the lowest responsive, responsible bidder, to wit: COURTESY CHEVROLET BE IT FURTHER RESOLVED by the City Council of the City of National City, that the Purchasing Agent is hereby authorized to execute on behalf of the City, a Purchase Order between Courtesy Chevrolet and the City of National City. PASSED and ADOPTED this 21st day of October, 1997. George H. Waters, Mayor Ai LEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: vJL George H. iser, III City Attorney BID ABSTRACT GS9798/1 10/15/97 Ron Baker Ball Honda/ Miramar City Courtesy Richardson Mike Farguson Escondido C Chevrolet GMC Pontiac/GMC Chevrolet Chevrolet Pontiac/GMC Chev Jeep/GMC NC NC SD SD SD Poway CV Esc Option 1 No No $28,624.86 $29,083.51 $29,092.50 No No No (bench seat) Response Response Response Response Response Option 2 No Bid $34,417.14 $29,739.00 (bucket seats) approx City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 21, 1997 AGENDA ITEM NO. ITEM TITLE RESOLUTION AUTHORIZING WAIVER OF BID PROCESS AND PURCHASE OF MOBILE POLICE RADIO EQUIPMENT FROM MOTOROLA. LP PREPARED BY CHIEF A.L. DICERCHIO a/DEPARTMENT POLICE DEPARTMENT EXPLANATION The Police Department requests permission to waive the bidding requirements for the purchase of 5 mobile police radios. According to purchasing ordinance #1480, section 12a4, the bidding requirements may be waived "when Council determines that due to special circumstances, it is to the City's best interest to purchase a commodity or enter into a contract without compliance to the bidding procedure. The following special circumstances exist: 1. The system architecture of the National City Police Department's 800 Mhz Communications System will support the use of Motorola radios only. 2. The new San Diego County 800 MHz Regional Communication System (RCS), which will commence operations early next year, will be utilizing dual digital/analog capable radios. The prime user of the RCS is the San Diego Sheriff's Department. In this and future radio equipment purchases the Police Department will need to purchase radio equipment with dual digital/analog capability in order for our officers to have full communication capabilities with the SDSO, which services areas adjacent (continued) Environmental Review Financial Statement xx N/A The $16,276 cost of the purchase of the mobile radios was included in the FY 1997-98 budget. STAFF RECOMMENDATION Approve the Resolution. BOARD/COMMISSION RECOMMENDATION N/A i_kfT ua No 001-411-000-515 ATTACHMENTS (Listed Below) 97-135 Resolution No -Resolution A•200 (R e• ?/80) COUNCIL AGENDA STATEMENT PURCHASE OF MOBILE RADIOS -WAIVER OF BID PROCESS PAGE 2 to National City in Lincoln Acres and Bonita, as well as other members of the RCS. 3. Motorola sells it's dual digital/analog mobile radios only directly to the customer and not through another vendor. Motorola is offering the National City Police Department the same per unit price of $3,021.00 for the digital/analog mobile radios as in the sole source contract negotiated with San Diego County for the Regional Communication System. Total cost of the proposed sole source purchase of the 5 mobile radios from Motorola (sales tax. included) will be $16,276. As Motorola is the only qualified vendor capable of providing the digital/analog radios capable of meeting the needs of the Police Department, the Police Department recommends that Council approve the proposed Resolution waiving the bidding requirements and authorizing the City's Purchasing Agent to execute a Purchase Order with Motorola for the purchase of 5 mobile radios. RESOLUTION NO. 97-135 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY TO WAIVE BID REQUIREMENTS FOR I'Hi; PURCHASE OF FIVE MOBILE RADIOS FOR THE NATIONAL CITY POLICE DEPARTMENT WHEREAS, the system architecture of the National City Police Department's 800 MHz Communications System will only support the use of Motorola radios; and WHEREAS, the new San Diego County 800 MHz Regional Communica- tion System (RCS), which will commence operations early next year, will be utilizing dual digital/analog capable radios; and WHEREAS, in this and future radio equipment purchases the Police Department will need to purchase radio equipment with dual digital/analog capability in order for National City Police officers to have full communication capabilities with the San Diego Sheriff Department; and WHEREAS, Motorola sells it's dual digital/analog mobile radios only directly to the customer and not through another vendor; and WHEREAS, Section 2.60.220(D) of the National City Municipal Code authorizes the Purchasing Agent to dispense with the requirement of bidding when the City Council determines that due to special circumstances, it is to the City's best interest to purchase a commodity or enter into a contract without compliance with the bidding procedure; and WHEREAS, the City Council hereby determines that such special circumstances exist in the present case. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby waives the bid requirements for the purchase of five mobile radios from Motorola for the National City Police Department. Continued on Page Two Resolution No. 97-135 Page Two PASSED and ADOPTED this 21st day of October, 1997. George H. Waters, Mayor Ai LEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT October 21, 1997 4 MEETING DATE AGENDA ITEM NO. Stg-WEITillk NO.006 TO STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5066 WITH CALTRANS FOR THEIR PARTICIPATION IN THE STREET RESURFACING PROJECT (CYCLE 7), ENGINEERING SPECIFICATION NO. 96-1 PREPARED BY DINO SERAFINI DEPARTMENT ENGINEERING EXPLANATION. The Department of Transportation (Caltrans) has approved the Engineering Department's application for the State -Local Transportation Partnership Program Funds (Cycle 7) for the resurfacing of various streets within the City, the project was completed on October 11, 1997. The State will pay an estimated amount of $39,542.00 toward the project cost. Environmental Review N/A The State Department of Transportation will contribute a ntqMPol"mlIA, 542 . 00 toward the construction cost of the street resurfacing project. Account No STAFF RECOMMENDATION 1. Authorize the Mayor to sign the Agreement with Caltrans. 2. Direct the City Clerk to insert the Resolution Number and date in the spaces proyided on the first page of each agreement and to return Ipoth original copies oft the agreement with a copy of the Resolution to Department ot Transportation iSacramento, Attention: Al Raymond - BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (listed Below) 1. Resolution 2. Two original copies of the Program Supplement No. 006 Resolution No 97-136 reso96-1 A-100 (Re.. 9/801 RESOLUTION NO. 97-136 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE PROGRAM SUPPLEMENT NO. 006 TO STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5066 WITH CALTRANS FOR THEIR PARTICIPATION IN THE STREET RESURFACING PROJECT (ENGINEERING SPEC. NO. 96-1) WHEREAS, the Department of Transportation (Caltrans) has approved the Engineering Department's application for the State -Local Transportation Partnership Program Funds (Cycle 7) for the resurfacing of various streets within the City; and WHEREAS, the State will pay an estimated amount of $39,542.00 toward the project cost. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute Program Supplement No. 006 to State -Local Partnership Program Agreement No. SLTPP-5066 with Caltrans for their participation in the street resurfacing project (cycle 7), Engineering Specification No. 96-1. Said supplement to agreement is on file in the office of the City Clerk. PASSED and ADOFIED this 21st day of October, 1997. George H. Waters, Mayor Al it,ST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney STATE OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor 'DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 Mr. Curtis Williams, Jr. Director of Public Works City of National City 1243 National City Boulevard National City, CA 91950 Dear Mr. Williams, Jr.: July 14, 1997 File: a54. 11-SD-0-NATC SB97-5066(001) NATIONAL CITY STREETS OF ;. ;TIONAL C1TY cn-1NFERING DEFT. VED 9\ Data-----� •__-.•--;_'-"""�- ---------------------- — AT VARIOUS CITY L NJ Enclosed are two originals of Program Supplement No. 006 to State -Local Transportation Partnership Program Agreement No. SLTPP-5066 covering: Construction for the above -referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Enclosure cc: OLP AE Project Files (1 1) DLAE- Gary Vettese Sincerely, , Chief Office ocal Programs Project Implementation AGP.LTRPT. FRX "We'll Find a Way" PROGRAM SUPPLEMENT NO. 006 to STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO Date: July 8, 1997 Location: 1i-SD -0-NATC Project Number: SB97-5066(pal) E.A. Number: 11-955822 . SLTPP-5066 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 11/27/91 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: NATIONAL CITY AT VARIOUS CITY STREETS TYPE OF WORK: STREET RESURFACING LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost) State Share Funds Matching Funds 434871 FY97 $ FY98 $ FY99 $ 0 39542 0 Local $ 395329 OTHER 0 OTHER City of National City STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation Date Attest Title Date I hereby Certify upon my personal knowledge that budgeted funds are Accounting Officer �, Q Q �-( , ,,i—) available for this encumbrance, Date '7-s' -17 $ 39542.00 Chapter Statutes 1 Item 1 Year Program IBCI Fund Source AMOIINT 162 1996 2660-125-042 96-97 20.25.010.100 C 252010 042-T 39542.00 Page 1 of 3 11-SD-O-NATC DATE: 07/08/97 S897-5066 (001) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $39542 to be encumbered and reimbursed as follows: FY FY FY Any increase in revised program Any decrease in revised finance 96-97 $ 97-98 98-99 0 39542 0 State Partnership funds will require a supplement. State Partnership funds will require a letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Page 2 of 3 11-SD-0-NATC DATE: 07/08/97 SE97-5066(001) SPECIAL COVENANTS OR REMARKS Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemental Work eligibility is further defined under the Project Eligibility section of the Guidelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. 5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.84%-. Page 3 of 3 City of National City, California COUNCIL AGENDA STATEMENT October 21, 1997 MEETING DATE AGENDA ITEM NO. 5 )TE11TI A RESOLUTION Ut. THE CITY COUNCIL Ur' NA'1`lUNAL LinAU.UINU ET OF RED CURB AT 2105 NATIONAL CITY BOULEVARD TO CREATE A NEW BUS STOP PREPARED BY Dino Serafini DEPARTMENT Engineering EXPLANATION. National City Transit and MTDB are combining the two bus stops at 20th and 22nd Streets into one mid -block stop at 2105 National City Boulevard. The existing 60 feet and 40 feet red curb on the northside of 20th Street and 22nd Street respectively will be removed and the existing midblock red curb adjacent to the fire hydrant will be extended by 10 feet to accommodate the new combined bus stop (in conjunction with the driveway at that location). x Environmental Review N/A Financial Statement N/A Acco t No. STAFF RECOMMENDATION Approve the Resolution. BOARD/COMMISSION RECOMMENDATION The Traffic Safety Committee recommended approval of the red curb at its October 8, 1997 meeting. ATTACHMENTS (Listed Below) Resolution No 97-137 1. Resolution 2. Location Exhibit "A" 2105 A-200 (Rer. 9/801 RESOLUTION NO. 97-137 RESOLUTION OF 1'HE CITY COUNCIL OF THE CITY OF NATIONAL CITY DIRECTING AN ADDITION OF TEN FEET OF RED CURB AT 2105 NATIONAL CITY BOULEVARD TO CREATE A NEW BUS STOP WHEREAS, National City Transit and MTDB are combining the two bus stops at 20th and 22nd Streets into one mid -block stop at 2105 National City Boulevard; and WHEREAS, the existing 60 feet and 40 feet red curb on the north side of 20th Street and 22nd Street, respectively, will be removed and the existing midblock red curb adjacent to the fire hydrant will be extended by 10 feet to accommodate the new combined bus stop; and WHEREAS, the Traffic Safety Committee recommended approval of the red curb at its October 8, 1997 meeting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Engineer is hereby directed to add ten feet of red curb at 2105 National City Boulevard to create a new bus stop. PASSED and ADOPTED this 21st day of October, 1997. Al l EST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: /'3L George H. Eiser, III City Attorney George H. Waters, Mayor LOCATION Remove 60 feet of Red Curb F Add 10 feet of Red Curb --: . New C^J I — f Bus Stop 2105 z Remove 40 Feet of Red Curb—. Existing. Bus Stop 22n `'s EXHIBIT "A" ADD 10 FEET OF RED CURB FOR BUS STOP AT 2105 NATIONAL CITY BOULEVARD NATIONAL CITY ENGINEERING DEPARTMENT TSC 97-26 9/30/97 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE OCT. 14 ,19 9 7 6 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #15 PREPARED BY TESS E. LIMFUECO EXPLANATION. DEPARTMENT FINANCE DEPT. RATIFICATION OF WARRANT REGISTER #15 PER GOVERNMENT SECTION CODE 32708. X Environmental Review N/A Financial Statement N/A Account No. TA f RECOMMENDATION I RECOMMEND RATIFICATION OF THESE WARRANTS FOR A TOTAL OF $358,544.387 BOARD/COMMISSIO RECOM ENDATION 671610-15 . i , I i ATTACHMENTS (Listed Below) 1. WARRANT REGISTER #15 2. WORKER'S COMP WARRANT REGISTER DATED 10/07/97 Resolution No. A•200 (Rev. 9/901 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE OCT. 21, 1997 1. ITEM TITLE WARRANT REGISTER #16 PREPARED BY TESS E. LIMFUECO EXPLANATION - 7 AGENDA ITEM NO. DEPARTMENT FINANCE DEPT. RATIFICATION OF WARRANT REGISTER #16 PER GOVERNMENT SECTION CODE 32708. Environmental Review Financial Statement N/A X N/A Account No. STAFF RECOMMENDATION I RECOMMEND RATIFICATION OF THESE WARRANTS FOR A TOTAL OF $760,027.08 BOARD/COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below/ 1. WARRANT REGISTER #16 2. WORKER'S COMP WARRANT REGISTER DATED 10/14/97 Resolution No A-100 (Rev. 9/8O) TO: City of National City Department of Finance 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4267 THE MAYOR AND CITY COUNCILMEMBERS FROM: MARIA L. MATIENZO, FINANCE DIRECTOR SUBJECT: RATIFICATION OF WARRANTS AND/OR PAYROLL REGISTER NO. 16 GENERAL FUND TECHNOLOGY FUND GENERAL CAPITAL OUTLA LIBRARY FUND PARKS MAINTENANCE FUN RETIREMENT FUND GAS TAXES FUND P.O.S.T. FUND LOWER SWEETWATER FUND PARK & REC CAPITAL OU SEWER SERVICE FUND GRANT -JUDGE PROGRAM 108,120.81 3,513.19 14,445.00 1,757.05 3,902.56 20,438.31 40,740.79 4,585.70 185.07 1,900.00 3,325.84 277.80 REGISTER TOTALS PAYROLL FOR PERIOD 09/23/97-10/06/97 TOTAL GRANT-OCJP SER./VIOL. 3,484.56 GRANT -COPS UNIVERSAL 534.38 NPT BUS DONATIONS FUN 201.89 GRANT-C.D.B.G. 979.33 CDC PAYMENTS 7,148.50 STP LOCAL/TRANSNET HI 9.50 TDA 27,415.84 FACILITIES MAINT FUND 32,030.66 LIABILITY INS. FUND 537.76 GENERAL SERVICES FUND 3,391.73 INFORMATION SERVICES 1,398.24 MOTOR VEHICLE SVC FUN 2,735.90 TRUST & AGENCY 4,572.57 287,632.98 468,179.82 755,812.80 I HEREBY CERTIFY THAT THE DEMANDS AS LISTED ABOVE AND COVERED BY: WARRANT NUMBERS 145708 THROUGH 145862 INCLUSIVE EXCEPTING NONE/ 103227 THROUGH 103247 INCLUSIVE ARE CORRECT AND JUST TO THE BEST OF MY KNOWLEDGE AND CONFORM TO THE BUDGET FOR THE CURRENT FISCAL YEAR AND THAT MONEY IS AVAILABLE IN THE PROPER FUNDS TO PAY SAID DEMANDS. � -�. MARIA L. MATIENZO, FINANCE DIR1it TOR Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT October 21, 1997 8 MEETING DATE AGENDA ITEM NO 1 -11Y44/ING AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND SWEETWATER AUTHORITY FOR FACILITIES WITHIN THE RIGHT OF WAY IN PLAZA BONITA ROAD PREPARED BY Dino Serafini DEPARTMENT Engineering A RESOLUT1UN Ub' THE LiTY LUUNciL Ur' NA1'1UNAL l XIf EXPLANATION. TheSweetwater Authority is constructing a groundwater collection, demineralization and conveyance system between Edgemere Avenue and Bonita Mesa Road with facilities located along the northerly bank of the Sweetwater River Channel and Plaza Bonita Road. Three groundwater wells connected by a 12" diameter PVC pipe will be installed along the westerly side of Plaza Bonita Road behind the curb from Bonita Mesa Road northerly approximately 2340 feet where the pipe line leaves the right-of-way and crosses the triangular park to follow the northerly bank of the channel. This Encroachment Agreement pertains to the groundwater wells and pipe line in Plaza Bonita Road. The well installation also involves the construction of three individual masonry well enclosures approximately 14 ft. X 19 ft. in plan and 11 feet high. These enclosures would be situated four feet from the curb and are spaced about 800 feet apart along Plaza Bonita Road. Shrubs will be planted to screen partially the enclosures from view. Environmental Review Financial Statement X N/A Fees for the encroachment agreement have been paid. Account No. TAFF RECOMMENDATION Approve the Resolution and authorize the Mayor to sign the Encroachment Agreement. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No 97-138 1. Resolution 2. Encroachment Agreement with Sweetwater Authority encr A-200 (Re•. °/801 RESOLUTION NO. 97-138 RESOLUTION OF THE CITY COUNCIL OF 1'HE CITY OF NATIONAL CITY APPROVING AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND SWEETWATER AUTHORITY FOR FACILITIES WITHIN THE RIGHT-OF-WAY IN PLAZA BONITA ROAD WHEREAS, Sweetwater Authority is constructing a groundwater collection, demineralisation and conveyance system between Edgemere Avenue and Bonita Mesa Road with facilities located along the northerly bank of the Sweetwater River Channel and Plaza Bonita Road; and WHEREAS, three groundwater wells connected by a 12" diameter PVC pipe will be installed along the westerly side of Plaza Bonita Road; and WHEREAS, said Encroachment Agreement pertains to the groundwater wells and pipe line in Plaza Bonita Road. NOW, THEREFORE, IT BE RESOLVED by the City Council of the City of National City that the City Council does hereby approve an Encroachment Agreement between the City of National City and Sweetwater Authority for facilities within the right- of-way in Plaza Bonita Road. Said agreement is on file in the office of the City Clerk. PASSED and ADOYIED this 21st day of October, 1997. George H. Waters, Mayor Ai 1hST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: ,)Zr George H. Eiser, III City Attorney FEE: $195.00 AGREEMENT BETWEEN THE CITY OF NATIONAL CITY AND SWEETWATER AUTHORITY FOR ENCROACHMENT IN THE PUBLIC RIGHT-OF-WAY LOWER SWEETWATER RIVER BASIN GROUNDWATER DEMINERALIZATION FACILITY CONVEYANCE PIPELINES AND GROUNDWATER WELLS In accordance with the action by the City Council, the undersigned, the Sweetwater Authority, a public corporation with offices located in the City of Chula Vista, State of California (hereinafter referred to as "OWNER") in consideration for the grant of permission by the City of National City (hereinafter referred to as "CITY") to maintain buildings, monitoring wells or other structures within a cit easement or right-of-way as shown on attached plat for the use and benefit of OWNER's property and adjacent lands, covenants and agrees as follows: 1. The location of the Owner's buildings, groundwater wells and structures herein described may be subject to relocation based on future improvements to Plaza Bonita Road. The Owner's facilities are vital to water supply to the City and surrounding areas; therefore, the City and Owner shall make every effort to assure that the Owner's facilities can remain prior to determination to relocate, remove or abandon Owner's facilities. 2. The said buildings or structures shall be maintained in a safe and sanitary condition at the sole cost, risk and responsibility of OWNER and successor in interest, who shall hold CITY harmless with respect thereto. 3. In consideration of the permission granted by action of CITY's City Council to permit OWNER to maintain a building or other structure within a CITY easement or right-of-way, OWNER shall indemnify, defend, and hold harmless CITY, and its officers, agents and employees from all liability, loss, costs, claims, demands, suits, and defense costs, including attorney's fees, arising out of OWNER'S entry upon and use of CITY's easement or right-of-way. 4. OWNER and successor in interest, or assign, shall provide, and maintain adequate traffic control at the sole cost, risk and responsibility of OWNER and successor in interest, or assign, during the course of the construction of the well, and the monitoring and sampling periods or any other operation, within the City right-of-way. OWNER shall hold CITY harmless with respect hereto. 5. OWNER, or assign shall notify the CITY in writing of any proposed 1 change in the location of the well prior to installation, or of any proposed relocation after the installation. 6. OWNER, or assign shall notify all adjacent residential and commercial developments as to the intended construction, and shall post notices indicating the type and the hours of construction, and all other subsequent work. The OWNER and successor, or assign shall diligently proceed to complete all work with a minimum of inconvenience to the public. 7. OWNER, or assign shall, at least 48 hours prior to start of construction, contact Underground Service Alert for all underground utility mark -out. It shall be the responsibility of the OWNER, or assign to locate all substructures and protect them from damage. The expense of repair or replacement of said substructures shall be solely borne by the OWNER, or assign, and the CITY shall be held harmless with respect thereto. 8. The OWNER, successor, or assign shall be responsible for the prevention of damage to the adjacent property. No person shall excavate on land so close to the property line as to endanger any adjoining public street, sidewalk, alley or any other public or private property without supporting and protecting such property from settling, cracking, erosion, silting, scour or the damage which might result from the OWNER's operations. 9. OWNER, or assign agrees that he shall assume sole and complete responsibility for job site conditions during the course of construction of this project, including safety of all persons and property; that this requirement shall apply continuously, and not be limited to normal working hours; and that the OWNER or assign shall defend, indemnify and hold the CITY harmless from any and all liability, real or alleged, in connection with the performance of work on this project. 10. The OWNER, or assign shall design, construct and maintain all safety devices, including shoring, and shall be solely responsible for conforming to all local, state and federal safety and health standards, laws and regulations. 11. OWNER shall monitor and sample wells on a continuous basis and shall require access to the site at all times. OWNER shall facilitate CITY's access to monitoring and sampling information and shall coordinate CITY's visitation of the sites requested by City. 12. The well cap installed under this permit, shall have information printed giving the name and phone number of responsible entity in charge of the installation and maintenance of the well. 2 13. The permittee shall provide the City with a copy of any site assessment and remediation report, a copy of the Department of Health Services, County of San Diego Response, and the Site Remediation Report if any of the above are required. Any such report(s) shall show the extent of groundwater and/or soil contamination, if any. 14. This agreement is made for the direct benefit of OWNER's land above described and the covenants herein contained shall run with the land and shall be binding on the assigns and successors of OWNER. Should OWNER or its successors fail to remove or relocate the building or structure herein permitted within thirty (30) days after notice of removal or relocation, CITY may cause such removal or relocation to be done at OWNER's sole cost and expense, which shall be a lien upon said land. ATTACHMENT: PROJECT LOCATION PLAT Dated: 161 3 (ob, Dated: k:llorelei\wp51 \monwell.agr SWA B.P. 95-29E (Design file) 3 OWNER (SWEETWAT ' AUTHORITY) A R. Sorensen •.erations Manager CITY OF NATIONAL CITY George H. Waters, Mayor CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT No:5907 • ) !!! State of County of On / O I 0 3 1, CUT; DATE personally appeared before me, Vuae•t�CL. � iues ox( NAME. TITLE OFFICER • E.G.. "JANE DOE. NOTARY PUBLIC' NAME(S) OF SIGNER(S) personally known to me - OR - E proved to me on the basis of satisfactory evidence to be the person whose name(,sfi is/a-r-e— subscribed to the within instrument and ac- knowledged to me that heichc/thcy executed the same in his/hc-r/their authorized capacity(.i-e-sr, and that by his/Iler/thelr signatureJs)-on the instrument the person(�s`S or the entity upon behalf of which the personJ.z) acted, executed the instrument. TNESS my hand and official seal. MARISA FARPCN-FRIEDMAN COMM. * 1018587 Notor/ Public — Calitornlo SAN DIEGO COUNTY My Comm. Expires FEB 24. 1998 SIGa OPTIONAL i ATURE OF NOTARY Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER IDIVIDUAL r' •RPOR TE OFFICER PARTNER(S) TITLE(S) ❑ LIMITED Ti GENERAL ❑ ATTORNEY -IN -FACT E TRUSTEE(S) Ti GUARDIAN/CONSERVATOR Ti OTHER: SIGNER IS REP ESENT G: NAME OF PER ON(S) O E TY(I 1 `. 4 DESCRIPTION OF ATTACHED DOCUMENT ,Q-Q-AA-tr TIXLE OR TYPE OF DOCUMENT NUMBER OF PAGES /0/ /q DATE OF DOCUMENT S) OTHER THAN NAMED ABOVE ©1993 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave.. P.O. Box 7184 • Canoga Park, CA 91309-7184 PARKING AUTHORITY OF THE CITY OF NATIONAL CITY PROPERTY (Offsite) Property Line WELL A2 DUAL WELL Al/SDF6 (Located Offsite) 12" PVC PIPELINE Limits of City of National C Public Right-o 2" C N EU6 Limits of City of National City Public Right -of -Way —WELL. A3 9 �c �Oq y9ti N WELL A4 PROJECT LOCATION PLAT FH FH BONITA RD ENCROACHMENT AGREEMENT ATTACHMENT For Sweetwater Authority's Lower Sweetwater River Basin Groundwater Demineralization Facility Conveyance Pipeline and Groundwater Wells Located in the Public Right -of -Way SUNDAY 9 MONDAY TUESDAY 4 3:00 PM Council Meeting WEDNESDAY 5 10 11 12 6:00 PM Council Meeting 16 17 23 24 18 3:00 PM Council Meeting 25 6:00 PM Council Meeting 19 Chamber of Commerce Member Breakfast (?) Master Calendar T URSDAY 13 20 26 Chamber Mixer October S MTWT F S l2 Y 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 20 30 31 NOVEMBER 1997 27 Thanksgiving Day FRIDAY SATURDAY 8 Citywide Clean-up Day (location pending) 14 21 28 Holiday - Day after Thanksgiving December S MTWT F S --T 2-3 -511 7 8 0 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2D 30 31 15 22 29 City Manager's Office - September 29, 1997 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 21, 1997 1 ITEM TITLE AGENDA ITEM NO 10 PREPARED BY EXPLANATION. VOLUNTARY CAMPAIGN EXPENDITURE LIMITS UNDER PROPOSITION 208 George H. Eiser, III See attached memorandum DEPARTMENT City Attorney X Environmental Review N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Direct staff concerning possible preparation of ordinance. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No. Memorandum A-200 (Rev. 9/80) 9 City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950 George H. Eiser, Ill • City Attorney (619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615 TO: Mayor and City Council DATE: October 16, 1997 FROM: City Attorney SUBJECT: Voluntary Campaign Expenditure Limits Under Proposition 208 Proposition 208 was approved by the voters at the November 5, 1996 election, effective January 1, 1997 Last December, prior to Proposition 208 taking effect, I distributed the attached memorandum summarizing its provisions. Proposition 208 applies to every campaign for state and local office in California. With very few exceptions (mostly related to slate mailers and disclosure of the sponsors of advertisements), Proposition 208 does nor apply to ballot measure campaigns. For cities, this means that Proposition 208 will likely not apply to recall elections, because they have been held to be ballot measure elections. However, Proposition 208 will apply to campaigns for candidates to replace officials subject to a recall. Also, most of Proposition 208 will not apply to local tax elections, which may become more prevalent after the passage of Proposition 218. An issue which was discussed on page three of my memorandum, but which has not yet been determined by the City Council, is that of the voluntary expenditure limits authorized by Proposition 208. Proposition 208 does not require that expenditure limits be established, but permits cities to establish voluntary expenditure ceilings of up to $1 or less per resident for each election in the city. A higher expenditure limitation may also be established, but only by voter approval. If the City Council adopts a voluntary expenditure ceiling, candidates must file with the FPPC a statement of acceptance or rejection of the ceiling before accepting any contributions. (With certain exceptions, candidates may not accept contributions more than six (6) months prior to an. election). If a candidate accepts the expenditure ceiling, he/she is subject to a contribution limitation of $250 per contributor (i.e., individual, business, union, PAC) per election, rather than $100 per contributor per election as established by Proposition 208. In the case of a "small contributor committee," the contribution limitation is increased from $200 to $500 per contributor per election.' Under Proposition 208, contributions to a committee that contributes to a candidate are limited to 8500 per calendar year. although if a committee mntr-s independent expenditures of $1,000 or more opposing or supporting a candidate, the committee may not accept any conaibudon in excess of 8250 per election. Additionally, contributions to political party committees are limited to $5,000 per calendar year. These concribudon limitations would not be affected by imposition of an expenditure ceiling. Recycled Paper October 16, 1997 Page Two If the City Council adopts voluntary expenditure limits, Proposition 208 requires that local election officials designate on the ballot, in the ballot pamphlet, and in the sample ballot, which candidates have accepted the voluntary expenditure limits. Once a candidate who does not accept the expenditure ceiling raises or spends 75% of the recommended expenditure ceiling for that office, the voluntary expenditure ceiling for other candidates in the same race will automatically triple. If an independent expenditure committee or committees in the aggregate spend 50% or more of the applicable expenditure ceiling in support of or in opposition to any candidate, the other candidates' voluntary expenditure ceiling automatically triples. If an independent expenditure committee or committees in the aggregate spend 25% or more of the applicable expenditure ceiling in support of or in opposition to any candidate, the other candidates' voluntary expenditure ceiling automatically doubles. The total aggregate amount a candidate may receive from entities, other individuals, small contributor committees, and political party committees is limited to 25% of the voluntary expenditure limit. Likewise, no more than 25 % of the voluntary expenditure limit shall be accepted in cumulative contributions for any election from all political party committees. ' It is unclear what the consequences are when a candidate accepts voluntary expenditure limitations but then breaks the agreement. It would appear that this would constitute a violation of the Political Reform Act; however, applying the Act's penalties would convert a "voluntary" ceiling to a "mandatory" ceiling. In the 1976 landmark case of Buckley v. Valeo, the United States Supreme Court held that mandatory expenditure limits unconstitutionally impair the free speech rights of candidates and contributors. However, the court also held that voluntary expenditure limits, when accompanied by a government benefit such as public matching funds, are constitutional. Because Pr2oposition 208 does not require matching funds, it is not clear whether the fact that any expenditure limits are voluntary would alone render its provisions defensible against a constitutional challenge. Proposition 208 attempts to overcome this potential problem with constitutionality with other less costly incentives, discussed above. In the case of candidates for state office who comply with the voluntary ceilings, Proposition 208 requires election officials to print candidates' statements in the sample ballot for free. That requirement does not apply to local jurisdictions, apparently to avoid imposing an unfunded State mandate. The absence of that incentive in local campaigns, however, makes local voluntary expenditure limits somewhat more vulnerable to constitutional challenge. Therefore, if the City Council intends to impose a voluntary expenditure ceiling, the Council may wish to consider providing the additional incentive of printing candidates' statements at no cost for candidates who agree to accept the voluntary expenditure limit. 2 It is not certain that these expenditure limits apply to local (e.g. city) offices. October 16, 1997 Page Three Lastly, in considering whether to impose voluntary expenditure limits, the following contribution limits, already imposed by Proposition 208, should be kept in mind. These limits are in effect whether or not voluntary expenditure limits are enacted. a. Ban on Transfers Between Candidates: Candidates and their controlled committees may not make any contribution of campaign funds to any other candidate running for office or to the other candidate's controlled committee. A candidate may contribute personal funds to his or her own campaign in unlimited amounts, or to another candidate subject to applicable contribution limits. b. Limits on Members of Appointed Boards and Commissions: Appointees to boards and commissions may not contribute to, or solicit or accept any contribution for, the person who made the appointment to that office. This means, for example, that Planning Commissioners are prohibited from contributing to or raising funds on behalf of the councilmembers who made the appointment. c. Ban on Lobbyists' Contributions: Candidates and officeholders may not accept contributions from any registered state or local lobbyists if that lobbyist finances, is engaged in, or is authorized to lobby the governmental agency of the office being sought. d. Time Limits on Campaign Fund Raising: Candidates in jurisdictions with fewer than 1,000,000 residents may solicit and accept contributions only during the period between six (6) months prior to the election and 90 days after the election. Post -election contributions may be raised only if the campaign has outstanding debt. e. Limits on Loans to Campaigns: Every loan and extension of credit to a candidate or committee will be considered a contribution from the maker of the loan and is subject to all contribution limits. A candidate may loan his or her personal funds to the candidate's campaign committee up to a limit of $20,000 in outstanding loans at any one time. f. Limits on Surplus Funds: Funds remaining in a campaign account at the end of an election may not be carried -over for a subsequent election. Within 90 days after the election, candidates must dispose of their remaining funds by either returning the funds to contributors pro-rata, donating the funds to a political party, or turning the funds over to the General Fund. Successful candidates may transfer up to $10,000 to an officeholder fund for payment of the expenses of communicating with constituents or carrying -out the official's duties. October 16, 1997 Page Four If the City Council decides to impose voluntary expenditure limits, an implementation ordinance will be prepared and submitted for Council approval at a future meeting. GHE/gmo Attachment f\prop208.doc gj GEORGE H. EISER, III City Attorney City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950 George H. Eiser, ill • City Attorney (619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615 TO: Mayor and City Council FROM: City Attorney SUBJECT: Proposition 208; California Political Reform Act of 1996 DATE: December 17, 1996 BACKGROUND As you know, Proposition 208 was approved by the voters at the November 5, 1996 election. Proposition 208, which takes effect January 1, 1997, amends the Political Reform Act (Government Code Section 81000 et seq) to add new contribution and spending limits for local office holders, to revise disclosure requirements for contributions and expenditures, and to expand the penalty provisions of the Act. Following is a summary of the major provisions of these amendments. All statutory references are to the Government Code. LIMITATIONS ON CONTRIBUTIONS Section 85301 limits contributions to a candidate for local office in a jurisdiction with fewer than 100,00 residents to $100 per contributor per election, and imposes a contribution limit of $250 for candidates in jurisdictions of 100,000 or more residents. Generally, contributions to a committee that contributes to a candidate are limited to $500 per calendar year. These limitations do not apply to a candidate's contribution of his or her personal funds to his or her own campaign committee; they do apply to contributions from a spouse. Section 85302 provides that the contribution limit for "small contributor committees" is two times the limit set forth in Section 85301. Pursuant to Section 85203, a "small contributor committee" means any committee which meets the following criteria: (a) It has a membership of at least 100 individuals. (b) All the contributions it receives from any person in a calendar year total fifty dollars (S50) or less. (c) It has been in existence at least six months. (d) It is not a candidate -controlled committee. ;tCL}ded Paper December 17, 1996 Page 2 Section 85306 prohibits a candidate from making a contribution to any other candidate. However, a candidate may make a contribution of his or her personal funds to his or her own candidacy or to the candidacy of any other candidate for office. Section 85307 provides that a candidate may not personally make a loan of more than $20,000 to his or her campaign or campaign committee, but may make unlimited contributions to his or her own campaign. Section 85311 provides that a contribution made by a business entity, labor organization, association, political party or other group of persons shall be considered to be made by a single person. Section 85313 permits an elected officer to establish an "officeholder expense fund" for expenses relating to assisting, serving or communicating with constituents, or with carrying out the official duties of the elected officer, provided aggregate contributions to such a fund do not exceed $10,000 within any calendar year and that the expenditures are not made in connection with any campaign for elective office or ballot measure. Section 85313 prohibits a person from making contributions totaling more than S250 during a calendar year. Contributions to an officeholder account are not considered campaign contributions. Contributions from a lobbyist are prohibited if the lobbyist is authorized to engage in lobbying the governmental agency of the officeholder. Section 85313 requires that all expenditures from and contributions to the officeholder account are subject to campaign disclosure and reporting requirements of the Act. Lastly, all funds remaining in an officeholder account when the officer leaves office are to be turned over to the state General Fund. TIMING OF CONTRIBUTIONS Section 85305 provides that in jurisdictions of fewer than 1,000,000 residents, candidates may not accept contributions more than six months prior to an election. The time limit for accepting contributions is 12 months in jurisdictions of 1,000,000 or more residents. Further, Section 85305 provides that no candidate shall accept contributions more than 90 days after the election. Contributions accepted up to 90 days after the election shall be used only to pay outstanding bills or debts owed by the candidate or the candidate's controlled committee. Exceptions are provided for retiring debts incurred with respect to an election held prior to January 1, 1997 if certain criteria are met, and for payment of attorney's fees arising out of alleged election law violations, for payment of fines or assessments for violations of the Act, for payment of expenses for recounts or election contests, for costs of external audits and for tax liabilities. Under Section 89519, any campaign funds remaining in excess of expenses incurred for the campaign are considered surplus funds, and may be deposited in the amount of up to $10,000 in the officeholder December 17, 1996 Page 3 account, with any remaining surplus distributed to any political party, returned to contributors, or turned over to the state General Fund. VOLUNTARY EXPENDITURE CEILINGS Section 85400 provides that a municipality may establish voluntary expenditure ceilings for candidates at $1.00 or less per resident. Section 85401 provides that each candidate shall file a statement of acceptance or rejection of the voluntary expenditure ceiling before accepting any contributions. If the candidate accepts the expenditure ceiling, the candidate is subject to a contribution limitation of $250 in a jurisdiction with fewer than 100,000 residents, and $500 in a jurisdiction of 100,000 or more residents. If a candidate declines to accept the expenditure ceiling, his or her contributions are subject to the limitation of Section 85301. Section 85404 provides that if a candidate declines to accept voluntary expenditure ceilings and receives contributions, has cash on hand, or makes qualified expenditures equal to 75 percent or more of the recommended expenditure ceiling for that office, the voluntary expenditure ceiling shall then be three times the amount of the established expenditure ceiling. Similar provisions apply to expenditures by political party committees and by independent expenditure committees. INDEPENDENT EXPENDITURES Section 85500 provides that any committee that makes independent expenditures of more than $1,000 in support of or in opposition to any candidate shall notify the filing officer and all candidates running for the same seat by facsimile transmission or overnight delivery each time this threshold is met. Any committee that makes independent expenditures of $1,000 or more supporting or approving a candidate shall not accept any contribution in excess of $250 per election. Any contributor that makes a contribution of $100 or more per election to a candidate for elective office shall be considered to be acting in concert with that candidate and shall not make independent expenditures and contributions which in combination exceed the amounts set forth in Section 85301 in support of that candidate or in opposition to that candidate's opponent or opponents. ADDITIONAL CONTRIBUTION REQUIREMENTS Section 85700 prohibits a contribution of $100 or more into a campaign checking account unless the name, address, occupation and employer of the contributor is on file in the records of the recipient of the contribution. December 17, 1996 Page 4 Section 85701 provides that any person who accepts a contribution which is not from the person listed on the check or subsequent campaign disclosure statement shall be liable to pay the state the entire amount of the laundered contribution. Section 85702 provides that with certain exceptions, contributions made directly or indirectly to or on behalf of a particular candidate through an intermediary or conduit shall be treated as contributions from the contributor and the intermediary or conduit to the candidate for purposes of the limitation of Section 85700. Section 85703 provides that no person shall make and no person, other than a candidate or the candidate's controlled committee, shall accept any contribution on the condition or with the agreement that it will be contributed to any particular candidate. The expenditure of funds received by a person shall be made at the sole discretion of the recipient person. Section 85704 provides that no elected officeholder, candidate, or the candidate's controlled committee may solicit or accept a campaign contribution or contribution to an officeholder account from, through, or arranged by a registered state or local lobbyist if that lobbyist finances, engages, or is authorized to engage in lobbying the governmental agency for which the candidate is seeldng election or the governmental agency of the officeholder. Section 85706 provides that the governing body of a local jurisdiction may impose lower contribution limitations, and more stringent disclosures or prohibitions, than those set forth in the Act. A local jurisdiction may establish higher contribution or expenditure limitations, but only by a vote of the people. DISCLOSURE Section 84201 establishes a threshold of $100 for contributions and expenditures required to be reported in campaign statements. Under Section 85305.5, a slate mailer organization or committee formed to support a ballot measure must include the name, street address, and city of the slate mailer organization or committee on the outside of each piece of slate mail and on every insert within each piece of slate mail. ADVERTISEMENTS Section 84501 defines "advertisement" as any general or public advertisement which is authorized and paid for by a person or committee for the purpose of supporting or December 17, 1996 Page 5 opposing a candidate for elective office or a ballot measure(s). "Advertisement" does not include a communication from an organization other than a political party to its members, a campaign button smaller than 10 inches in diameter, a bumper sticker smaller than 60 square inches, or other advertisement as determined by regulations of the FPPC. Section 84503 requires any advertisement for or against any ballot measure to include a disclosure statement identifying any person whose cumulative contributions are $50,000 or more. ENFORCEMENT Section 83116 increases the maximum penalty for violation of the Political Reform Act from $2500 to $5000. Under Section 83116.5, criminal as well as civil penalties maybe pursued against those who purposely or negligently cause violations by another. CONCLUSION Undoubtedly, many of the provisions of Proposition 208 will be interpreted and clarified by the courts and through the adoption of administrative regulations by the FPPC. In the short term, should any questions arise as to the application of these provisions to specific situations, I am available for discussion. cos4:. 7/E GEORGE 1 EISER, III City Attorney GHE/sbc cc: City Manager City of National City, California COUNCIL AGENDA STATEMENT October 21, 1997 MEETING DATE AGENDA ITEM NO 11 i ITEM TITLE STAFF REPORT ON EL NINO, WINTER SEASON 1997/98 PREPARED BY Donald Condon, ?' DEPARTMENT Battalion Chief EXPLANATION - The attached staff report, compiled by the City's Disaster Preparedness Coordinator using information from the Engineering, Fire, and Public Works Departments, has been generated to address the 1997/98 winter season, including the probable effects to be expected as a result of the El Nino weather system. Fire Environmental Review __N/A Financial Statement N/A Account No STAFF RECOMMENDATION Receive and file report. BOARD/COMMISSION RECOMMENDATION N/A Randy K 1 , Fire Chief ATTACHMENTS (Listed Below) Resolution No Staff report. A-200 (Rev. 9/80) EL NINO 1997/98 WINTER SEASON The winter of 1997/98 has the potential to be one of the wettest winters since the season of 1982/83. The El Nino effect has the capability to drop up to 20 inches of rain in the coastal areas. The rainfall prediction for this season is 11.55 - 18.75 inches of rain. The normal rainfall average is 9.90 inches. Inland, rainfall could be anywhere from 16 - 22 inches, and the mountain areas could receive 50 - 70 inches of rain. Most of the rainfall, approximately 85%, generally occurs between the months of November and March, with the remaining 15% occurring in the months of April and October. El Nino is being compared to the 1982/83 season that affected Southern California. The total rainfall for the November through March time period for the 1982/83 season equaled 16.08 inches. This figure provides an estimate of what to expect for the upcoming winter. Along with the higher than normal rainfall, severe thunderstorms, possible tornados, damaging winds, and high surf conditions can be expected. The high high tides will hit sometime between midnight and the very early morning hours, thus most of these severe conditions will occur during darkness. At this time, the National Weather Service (NWS) is predicting a 50% percent chance of these severe conditions transpiring this season. In November, NWS will revise their estimates for the possibility and severity of El Nino. NWS has advised that they are confident in the accuracy of their weather forecasts up to 10 days out from the event, with a very high confidence level 3 to 5 days out. POSSIBLE FLOODING AREAS WITHIN NATIONAL CITY: 1. Referring to Figure 11 "Flood Control Facilities" which illustrates concrete and levee/natural facilities; and Figure 14 "Flood Damage Susceptibilities" which illustrates damage to structures and infrastructures, it can be seen that the following areas within the Sweetwater River area, which is listed as a flood plain area by County Flood Control, can be significantly impacted by flooding: ► Plaza Bonita Mail area ► Calmoor Street area ► 18th Street at Roosevelt Avenue ► 1 6th Street at National City Boulevard ► Public Works Yard ► 400 Block of West 22nd Street • 18th Street and Interstate 5 • 24th Street and Hoover Avenue El Nino, Winter Season 1997/98 Staff Report October 21, 1997 Page 1 2. Figure 12 "ALERT Storm Data System" illustrates the network of base stations and ALERT and repeater sites throughout San Diego County. Figure 13 "ALERT Flood Warning System" demonstrates the data relay system in place to track possible flooding situations. The ALERT Flood Warning System is a critical element in mitigating flood damage. EL NIIVO PREPARATIONS TO DATE: 1. Fire Department Operations personnel completed "Water Rescue/Safety" training in September 1997. 2. Fire Department Operations personnel completed "Winter Emergencies" training in October 1997. 3. The City's Disaster Preparedness Coordinator, Battalion Chief D. Condon, attended the San Diego County 1997/98 "Winter Weather Board Conference" on October 8, 1997. 4, The Public Works Department has cleaned, and is continuing to clean, drainage channels throughout the City; all pump stations have been rebuilt. 5. The Engineering Department has made a request to the City of San Diego to check and clear drainage swale above Peach Blossom Street, which has been the site of previous landslides. 6. The Parks and Recreation Department has, for the last two months, been trimming trees in all public parks and parkways. 7. The City has an inventory of approximately 7,000 sand bags in reserve. PLANNED EL NINO PREPAREDNESS: 1. Continue to monitor El Nino reports and develop action plans as needed. 2. Conduct 3 hours of Emergency Operations Center (EOC). training for "Direction and Control Staff" on November 21, 1997. 3. Distribute "Flood and Winter Weather Safety Tips" pamphlets. 4. Coordinate through the Unified San Diego County Emergency Services Organization in the release of public information to assist and educate our citizens in preparing for the possibility of flooding and other weather related problems. El Nino, Winter Season 1997/98 Staff Report October 21, 1997 Page 2 5. Participate in Regional Planning Meetings. 6. Review and update Emergency Plans. 7. The Parks and Recreation Department will re-evaluate the El Nino potential and may request additional funding to complete further tree trimming in all public parks and parkways. This report submitted to the City Council on October 21, 1997. Ran. i ble, F r- hief erry McAvoy, A ng Fr✓ :u• ers, Public Works Di'-ctor City Engineer El Nirio, Winter Season 1997/98 Staff Report October 21, 1997 Page 3 Flood Control Facilities etas Levee/Natural FIGURE 11 Flood Damage Susceptibility Damage to Structures lie Damage to Infrastructure Figure 14 ALERT STORM bATA SYSTEM REPEATER BASE STATION RAIN 111111111111111r—R AIN RAIN PACIFICPROFILE - SAN DIEGO:COUNTY--> AUTOMATIC LOCAL EVALUATION IN REAL TIME • , , ,. :.:'H REAL-TIME RADIO TELEMETRY, DATA RELAYED ; . : = NOT DEPENDENT ON COMMERCIAL .- •.• . !: ...., , ' - • • TO . BASE STATION • ' , .,.. •, - ..-...,,.. ,..: :r,.. POWER '-' , • .• '' H. '.•, '' •:, ' ' ' ' .. ., -, • , - • • ., ,i ' ' ., : .' ,-! . -,•'. -.. ,.. , • a 52 RAINOAOES , I 2 STREAMOADE$ . I 0: LAKE . ,-.--: , . -SYSTEM OPERATES : a 4 HOURS EL, I 0 WEATHER STATIONS., - ' :.' : PER DAY, . , , , ,. ,•. . FLOODCONTROL MAINTAINS/OPERATES TES lS..YSTEM,,.. -:. . OPF3•:,COORDINATES.'. RELIEF OpS N S w/k-tcil,:s wAONING5.-,...F9Rtd.. ,.....,„ - - - i-5,,,A,,-..f,,,.‘..,:.:.,,,,4;,..c2f:,-...,,.--gg,,,,,,,...,,,.,,,,,,,A,i,,z,„.-.:',,,,,,, .. t' .... ISSUES.,. . .,,,-,., .:., :.r.,!„,,,J,..,..,4 , !„....4.0,,,,, .,,,,,,,,,,,,,,,,,,,,,.,,,,..„,,„s,„,,,,,,._,A.T.,.,,..„.„,, ..., , . ... .,.,t,''.(:.:'A'i,')::t..k;'W$.,'t':N':.6'rt,-AIYiitA'tiNii%r0AT,V1!V'tYt'g2n.giinibrt._,:fkgif,rl,A'iii-i.,..',.:,'-,:!'..'',..'i;!.'!'.':'!::,...:.:: FIGURE 12 ALERT Flood Warning System FIGURE 13 NATURAL I IAZARD WATCH AND WARNING WITH SAFETY RULES FOR: Tornadoes • Hurricanes • Floods Flash Floods • Thunderstorms/Lightning Winter Storms Tornado s .t. Safety Rules In Homes, the basement offers the greatest sotety. Seek shelter under sturdy furniture if possible. In homes without basements. take cover in the cen- ter part of the house. on the lowest floor. in a small room such as a closet or bathroom, or under sturdy furniture. Keep away from windows. In Shopping Centers, go to a designated shelter area (not to your parked car). In Office Buildings, go to an interior hallway on the lowest floor. or to the designated shelter area. In Schools, 1ol1Ow advance plans to a designated shelter area. usually an interior hallway on the lowest floor. If the building is not of reinforced construction. go to a nearby one that Is, or take cover outside on low. protected ground. Stay out of auditoriums, gymnasiums, and other structures with wide, free -Span roofs. In Automobiles, leave your car and seek shelter in a substantial nearby building, or lie flat In a nearby ditch or ravine. In Open Country. !ie flat in the nearest ditch or ravine. Mobile Homes are particularly vulnerable and should be evacuated. Trader parks should have a community storm shelter and a warden to monitor broadcasts throughout the severe storm emer- gency. If there is no shelter nearby, leave the trailer and take cover on low, protected ground. ;fir a_ SafetV"Rales . When a Hurricane Watch is Issued for Your Area... / Listen to local officials / Check often for official bulletins on radio, TV, or NOAA Weather Radio / Fuel car / Check mobile home tle-downs / Moor small craft or move to safe shelter / Stock up on canned food / Check supplies of special medicines and drugs / Check redo and flashlight batteries / Secure town furniture and other loose material outdoors / Tape. board. or shutter windows to prevent shattering / Wedge sliding gloss doors to prevent lifting from thew tracks When a Hurricane Warning Is Issued for Your Area / Listen to local officials / Slay tuned to radio. TV. or NOAA Weather Radio for official bulletins / Stay home if sturdy and on high ground O Board up garage and porch doors O Move valuables to upper floors O Bring in pets O Fill containers (bathtub) with several days supply of drinking water O Turn up refrigerator to maximum cold and don't open unless necessary O Use phone only for emergencies O Stay indoors on the downwind side of house away from windows O Beware of the eye of the hurricane / Leave mobile homes / Leave areas which might be affected by storm tide or stream flooding O Leave early —in daylight If possible O 4nut off water and electricity at man sta. lions O Take small valuables and papers but travel Light �7 Leave food and water for pets (shelters uric not take them) O Lock up house O Drive carefully to nearest designated shelter using recommended evacuatton routes. Y T Safety Rufet., k Flash flood waves. moving at incredible speeds. can roll boulders, tear out trees. destroy buildings and bridges. and scour out new channels. Killing walls of water can reach heights of 10 to 20 feet You won't always have warning that these deadly. sudden floods are coming. When a flash flood warning Is Issued for your area or the moment you first realize that a flash flood Is Imminent, act quickly to save yourself. You may have only seconds. / Go to high ground immediately. / Get out of areas sublect to flooding. This in. cludes dips. low spots, canyons, washes, etc. / Avoid already flooded and high velocity flow areas. Do not attempt to cross a flowing stream on foot where water is above your knees. / Do not drive through flooded areas. Shallow, swiftly flowing water can wash a car from a road- way. Also. the roadbed may not be intact under the water. / If the vehicle stalls. abandon it Immediately and seek higher ground —rapidly rising water may engulf the vehicle and its occupants and sweets them away. / Be especially cautious at night when it Is harder to recognize flood dangers. / Do not camp or park your vehicle along streams and washes. particularly dung threatening con dillans. WATCH: WARNING: Severe weather Is possible within the designated watch area. Be alert! Severe weather has been reported or is imminent. Take necessary precautions. During any weather emergency, stay tuned to your NCAA Weather Radio. commercial radio, or television station. Information from NOAA's National Weather Service and civil emergency forces may save your life. Flood'- Safety Rules r.� When you receive a flood warning: / Store drinking water In clean bathtubs and In various containers. Water service may be inter- rupted. / If forced to leave your home. and time permits. move essential items to safe ground: fill fuel tanks to keep them from floating away: grease Immovable machinery. / Move to o safe area before access is cut off by flood water. During the flood: J Avoid areas subject to sudden flooding. / Do not attempt to cross a flowing stream where water is above your knees. I Do not attempt to drive over a flooded road — you can be stranded or trapped. The depth of water is not always obvious. After the flood: / Do not use fresh food that has come in contact with flood waters. / Boil drinking water before using. Weft should be pumped out and the water tested for purity before drinking. / Seek necessary medical care at the nearest hospital. Food, clothing, shelter. and first aid are available at Red Cross shelters. I Do not visit disaster areas: your presence might hamper rescue and other emergency operations. / Do not handle live electricd equipment In wet areas: electrical equipment should be checked and dried before being returned to service. J Use flashligl its. not lanterns or torches. to exam- ine buildings. Flammables may be inside. / Report broken utility lines to appropriate au- thorities. National Oceanic and Atmospheric Administration National Weather Service U.S. Department of Commerce Thunde_ fster;ros//ghirilejg Safety Rules " ' " 's If you plan to be outdoors. check the latest weather forecast and keep a weather eye on the sky. At signs of on impenaing storm —towering thunder- heads. darkening skies. lightning, increasing wind — tune in your NOAA Weather Radio. AM -FM radio. or television for the latest weather information. When a thunderstorm threatens. get inside a home. a large building. or an all -metal (not convertible) automobile. Do not use the telephone except for emergencies. If you are caught outside. do not stand under- neath a loll 'solated tree or a telephone pole. Avoid projecting above the surrounding land- scape. For example. don't stand on a hilltop. In a forest. seek shelter In a low area under a thick growth of small trees. In open areas, go to a low place. such as a ravine or valley. Get off or away from open water. tractors. and other metal farm equipment or small metal ve- hicles. such as motorcycles. bicycles. golf carts. etc. Put down golf clubs and take off golf shoes. Stay sway from wire fences. clotheslines. metal pipes. and rails. It you are in a group In the open. spread out. keeping people several yards apart. Remember —lightning may strike some miles from the parent cloud. Precautions should be taken even though the thunderstorm k not directly over- head. It you are caught in a level field or prairie for from shelter and If you feel your hair stand on end. lightning may be about to strike you. Drop to your knees and bend forward, putting your hands on your knees. Do not lie fiat on the ground. 7—Winter Storm Safety Rules Keep ahead of the winter storm by listening to th+' latest weather warnings and bulletins on radio and television. / Check battery powered equipment before the storm arrives. A portable radio Or television set may be your only contact with the world outside the winter storm, Also check emergency cooking fa- cilities and flashlights. J Check your supply of healing fuel. Fuel carriers may not beabie to move if a winter storm buries your area in snow. / Check your food and stock an extra supply Your supplies should include food that requires no cooking or refrigeration in case of power failure. / Prevent fire hazards due to overheated coal Or oil burning stoves, fireplaces. heaters. or furnaces J Stay Indoors during storms and cold snaps unless in peakphysical condition. If you must go out. avoid overexertion. / Don't kill yourself shoveling snow. It is extremely hard work for anyone in less Ilan prime physical condition, and can bring on a heart attack. a major cause of death during and after winter storms. / Rural residents: Make necessary trips for sup- plies before the storm develops or not of all: ar- range for emergency heat supply in case of power failure; be sure camp stoves and lanterns are filled Dress to fit the season. If you spend much time Outdoors. wear loose -fitting, lightweight. worm clothing In several layers: layers can be removed to prevent perspiring and subsequent chill. Outer garments should be tightly woven, water repellent. and hooded. The hood should protect much of your face and cover your mouth to ensure warm breathing and protect your lungs from the ex tremely cold air. County Administration Center Board Chambers 1600 Pacific Highway, Room 310 San Diego, CA 92101 2:00 p.m. to 4:00 p.m. Wednesday, October 8, 1997 This program includes information on El Nino, Special Weather Statements, Flood Emergencies, Reservoir Levels, Historical Climatic Fluctuations and Related Coastal Erosion. UNIFIED SAN DIEGO COUNTY EMERGENCY SERVICES ORGANIZATION City of Carlsbad City of Coronado City of El Cajon City of Escondido City of La Mesa City of Chula Vista City of Del Mar City of Encinitas City of Imperial Beach City of Lemon Grove City of National City City of Oceanside City of Poway City of San Diego County of San Diego City of San Marcos City of Santee City of Solana Beach City of Vista SAN DIEGO COUNTY BOARD OF SUPERVISORS WINTER WEATHER CONFERENCE BOARD CONFERENCE AGENDA OCTOBER 8, 1997 SAN DIEGO COUNTY BOARD OF SUPERVISORS CONFERENCE AGENDA - OCTOBER 8, 1997 TOPICS Introductory Comments Introductions; Opening Remarks Overview of Science Advisory Board and Winter Weather Board Conference Definition of El Niflo; Indicators which point toward a potential event comparable to the devastating 1982-1983 El Nlflo episode. Talk about model data and confidence level for a wet winter in Southern California NWS predictions using computer model data for long range outlook winter period. Worst case scenario rainfall. NWS capabilities to forecast and provide warnings of flood producing rains. NWS ability to coordinate efforts with San Diego County Officials (Emergency Managers and Flood Control) Flood History in San Diego County. Flood Plain Management/Flood Control Projects. Reservoir levels and County ALERT System Response Evaluation of flood Impacts through the use of computer models. Potential impacts of heavy rains on flood plains, rivers, streams, and infrastructure throughout San Diego County County Operational Area Emergency Plan; Regional Winter Weather Preparedness Questions, Final Comments SPEAKERS Lawrence B. Prior III, Chief Administrative Officer, County of San Diego Daniel J. Eberle, Director, Office of Disaster Preparedness Dr. Pat Abbott, Science Advisory Board; Geological Sciences, San Diego State University; Moderator I)r. Dan Cayan, Scripps Institution of Oceanography, University of California, San Diego; U.S. Geological Survey Armando Garza, Meteorologist In Charge, National Weather Service, San Diego Joseph Bill, Principal Civil Engineer, County Department of Public Works, Flood Control Dr. Howard Chang, Civil and Environmental Engineering, San Diego State University Daniel J. Eberle Dr. Pat Abbott • Do not handle live electrical equipment in wet areas; electrical equipment should he checked and dried before returning to service. Use flashlights, not lanterns or torches, to examine buildings; flammables may be inside. • Report broken utility lines to appropriate authorities. I Stay tuned to radio or television for information and instructions from authorities. SANDBAGS Sandbags can help prevent or reduce flood water damage. Properly filled and placed, sandbags can act as a barrier to divert moving water around, instead of through buildings. Sandbag construction does not guarantee a water tight seal, but is satisfactory for use in most circumstances. Filling sandbags is a two person operation: One person holds the bag and the other shovels sand into the bag. Remember to fill the bag only to Va or of it's capacity, or it will be too heavy to carry and might leak sand if there is not enough of the bag to fold over when you are done. Remove any debris from the area where the bags will be used. Place the bags lengthwise and parallel to the direction of the flow of the water. Fold the open end of the bag into a triangle and place over the top of the bag. Place any succeeding bags on the folded portion of the previous bag and stamp into place to eliminate voids and form as tight a seal as possible. Stagger the joints when multiple layers are required, and if it is necessary to stack bags higher than three levels, it will he necessary to slack additional bags behind the first row to provide support. FLOOD INSURANCE Most homeowner's insurance policies DO NOT offer protection against flood losses. For information about flood insurance, call your local insurance agent, or the National Flood Insurance Program at 1-800-427-4661. The San Diego County Office of Disaster Preparedness (619) 565-3490 has compiled these brief safety lips to help you prepare for a safe winter. Winter Storms are deadly and can kill. For more information on flooding in your area, and how you and your family can prepare for winter, call your city or county Office of Disaster Preparedness (in the Government sect ion ofIhe telephone book) or the nearest office of the National Weather Service. San Diego County Office of Disaster • Preparedness FLOOD AND WINTER WEATHER SAFETY TIPS Unified San Diego County Emergency Services Organization (619) 565-3490 October 1997 With all of the interest in the El Nino phenomenon, and all of the talk about tidal overflow and massive amounts of rain, it is important to prepare for the worst, even if it doesn't happen. We have had big storms and years where it seemed like we had continual rainfall. Along with the rain carve flooding in many areas of the county. If you are in an area that is subject to flooding, these tips may be of benefit to you and your family as you prepare for the winter and develop your emergency plans. BEFORE THE STORM • Keep materials on hand such as sandbags, shovels, plywood, plastic sheeting, lumber and other emergency building materials for waterproofing. Store supplies at work, home, and car in handy locations: First aid kit and essential medicines; Food (packaged, dried, canned, baby food and for special diets); Non -electric can opener; Portable radio; Flashlights and spare batteries (stored in water- tight plastic bag). Additional information on first aid and emergency food supply storage is available in the white pages in the front of your telephone book. Store extra food and water for your pets and livestock in case you are unable to leave to get supplies. Arrange for auxiliary electrical supplies for operations which are critically affected by power failure. Keep your automobile fueled. WHEN YOU RECEIVE A STORM WARNING • • • • • . Store drinking water in clean bathtubs and other containers, since water service may be interrupted. Know safe routes to high ground and move to a safe area before access is cut off by flood water. if forced to leave your home and time permits, move essential items to safe ground; fill fuel tanks to keep them from floating away; grease immovable machinery. Prepare to divert water by digging trenches, cleaning culverts, storm drains, rain gutters, sandbagging and patching roofs. Establish an out-of-state "family contact" so that family and friends will know who to call to get information about where you are. Before leaving, disconnect all electrical appliances or turn off all electric circuits at the fuse panel by pulling the main switch. DURING THE STORM • Avoid low lying areas subject to flooding. Do not attempt to cross a flowing stream where water is above your knees. • • • • Do not attempt to drive over a flooded road - you can become stranded and trapped. If your car stalls, abandon it IMMEDIATELY and seek higher ground. Avoid unnecessary trips. If you must travel during the storm, dress in warm, loose layers of clothing. Advise others of your destination. Use the telephone ONLY for family emergency needs or to report dangerous conditions. Tune to local radio or television stations for emergency information and instructions from local authorities. AFTER THE STORM • Do not use fresh food or canned goods that have come in contact with flood waters. Follow local instructions regarding the safety of drinking water. If in doubt, boil or purify water before drinking. Have wells pumped out and the water tested before drinking. Seek necessary medical care at nearest hospital. Food, clothing, shelter, and First aid are available at Red Cross shelters. Do not visit disaster areas; your presence might hamper rescue and other emergency operations. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 21, 1997 12 AGENDA ITEM NO. ITEM TITLE Temporary Use Permit - National City Fire Fighters Association PREPARED BY i— DEPA TMEN EXPLANATION. This is a request from the National City Fire Fighters Association (FFA) to hold its annual Spirit of the Holidays breakfast fund raiser and food/toy distribution. The breakfast will take place at the National City Fire Department Station No. 10 on Saturday, November 15, 1997, from 6:00 a.m. to 12:00 noon. Proceeds from the breakfast will be used to provide gift baskets and food for needy families in National City during the upcoming holidays. The distribution of food and toys is scheduled to occur at the Senior Center on December 19. This request includes permission to static display the Seagraves fire truck at the Senior Center on December 19. The Seagraves display will necessitate the attendance an one engine company crew which will be on paid status ($190/four hours) and available for emergency responses. The FFA is asking that the City of National City act as a co-sponsor of the event and, in so doing, waive the Temporary Use Permit fees and insurance requirements. Under the City's Special Events Insurance Program, the preminum cost of the insuance is $87.18, plus $90.00 City processing costs, for a total insurance cost of $177.18. The event and sponsoring organization meet the criteria of City Council Policy No. 704 for a waiver of fees. While the City Council has waived T.U.P. processing fees for similar events, to date the Council has not waived the insurance requirements for events sponsored by other City employee associations. Michael Bouse, Director Building & Safety Environmental Review Financial Statement The City has incurred $117.00 in T.U.P. processing costs. In addition, the attendance of one engine company crew on paid status at the Senior Center on December 19 will cost $190 for four hours. Account No. X N/A STAFF RECOMMENDATION Approve the T.U. P. application subject to compliance with all conditions of approval, approve the static display of the Seagraves fire truck and the attendance of one engine company crew on paid status at the Senior Center on December 19, approve the waiver of the $117.00 T.U.P. processing fee, and deny the request for waiver of the insurance requirements. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No. Application for a Temporary Use Permit with recommended approvals and/or stipulations. A-200 (Rev. 9/801 001. 565-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. When completed and signed by the Director of Building and Safety, this form becomes a permit. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of a specific fist of temporary land that uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) months prior to the requested activity/event. PLEASE COMPLETE (Print or Type): SPONSORING ORGANIZATION(s): Al A7110 0,4-C C f' i7L f vZ Ft C2 ul Oti ORGANIZATION ADDRESS: i ? C 1 ';" /3/C C: ��A1/uAt—C/TF rd PHONE: T %7- 3g. City I Stale r Zip LOCATION OF EVENT: J •/� 57 A/ L C/T- DATETIME PERIOD REQUESTED FOR EVENT: FROM NO (1(- LS, I9- TO !Lc. /5 r!7 REQUEST FOR EXTENSION: FROM TO HOURS OF USE: 06, 00 (AAA./P.M. TO (2,47 A.11�f� ram. BRIEF DESCRIPTION OF EVENT: P )C/4- 82-4/-NCFi4T (A brief summary of the event/activity may be attached to the application) SPECIFIC USE REQUEST: Sip(lit T GF'7 efo[t1)475 — JUSTIFICATION: '24L5 /4/0 r,,e f t_ G WAIVER OF FEES REQUESTED: YES[)(] NO[ ] (If 'YES' complete attached supplemental questionnaire form) REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES[ ] NO[)1 (Note: Consumption or sale of alcohol (circle one) beverages in City Parks is prohibited.) WILL FOOD OR BEVERAGES SE SOLD: YES('r1 NO( ] WILL MERCHANDISE SOLD BE SOLD: YES( WILL ADMITTANCE BE CHARGED: YES( ] NO[X]� ~ MORE THAN ONE VENDOR PARTICIPATING: YES( ] ] NO[X] NO[ y(] STATEMENT OF FUTURE INTENTION (MOBILE UNITS): FACILITIES (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE, CROWD, TRAFFIC CONTROL SECURITY CONTROL: PARKING;EARRICADES: EXTERIOR LIGHTING. TRASH CISFOSALSITE CLEAN-UP AFTER EVENT. SANITARY FACILITIES. ;Note If renueshoti to use Cay street.; or prepooy lose .hotbed a map or silo plan hi-Ilrhling the route or area to be used.) FL=aSE COMPLETE (Print or Type) L- 'L ( 2 ADDRESS: ) ' ! . i �f 45T• J �YJ FHCNE: SIGNATURE OF APPLICANT: Y.L ' /-C DATE: Ark NAME OF APPLICANT: G• (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: USE GROUP: A USE CLASS: A BONO: N/A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS I COMMENTS: (See Attached) (DATE APPLICATION RECEIVED) APPROVALS (Check Where Applicable): !meal PLANNING YES [ J NO [ j SEE STIP [ I Oat. %// 07 FIRE YES [�Y] NO [ ] SEE STIP [ ] Oat. PUBLIC WORKS YES [ j NO [ j SEE STIP ( j inrttal Oats FINANCE YES [ I NO [ I SEE STIP [ j Imes. In.lal moral nmal Oat. POLICE YES [ I NO [ j SEE STIP [ I Dal. PARKS 8 REC. YES [ ] NO ( j SEE STIP [ I Oat. ENGINEERING YES [ ] NO [ ] SEE STIP [ I Oat. CITY ATTORNEY YES [ I NO [ j SEE STIP ( j Oats RISK MANAGER YES [ I NO [ ] SEE STIP [ Oat. COMMUNITY DEVELOP. YES [ ] NO [ ] SEE STIP ( ] Oat. DEPT. OF TRANS. YES [ j NC [ ] SEE STIP [ moral Oats Cm( ( COUNCIL MEETING DATE. October 21, 1997, 3:00 p.m. TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] MICHAEL SOUSE, DIRECTOR BUILDING 3. SAFETY DATE City of National City Building & Safety Department 1243 National City Boulevard National City, CA. 91950 TEMPORARY USE PERMIT FEE WAIVER REQUEST SUPPLEMENTAL QUESTIONNAIRE City Council Policy No. 704 contains the criteria for granting waivers of T.U.P. processing fees by the City Council. This Supplemental Questionnaire will be used to evaluate whether the event or sponsoring organization for a T.U.P. meet the criteria for a fee waiver. Accordingly, please answer all questions fully and completely. City Council Policy No. 704 The City Council shall waive T.U.P. processing fees only in the case of anon -profit organization, and when such organization can demonstrate that the event for which the T.U.P. is requested will not generate any income to the organization, or that the net proceeds of the event for which the T.U.P. is requested result in: 1. direct financial benefit to an individual who resides or is employed in the city, and who is in dire financial need due to health reasons or a death in the family; or 2. direct financial benefit to city government such as the generation of sales tax; or 3. direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club; or 4. direct financial benefit to an organization which has been the direct recipient of City or Community Development Block Grant (CDBG) finding. PLEASE FULLY AND COMPLETELY ANSWER THE FOLLOWING: 1. Is the event for which the T.U.P. is sought sponsored by a non-profit organization? YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit this form with the T.U.P. Application to the Building & Safety Department) 2. If the answer to Questior_ No. 1 was YES, please state the name and type of H/,. organization sponsoring the event for which the T.U.P. is sought and then proceed to Question No. 3. Name of Sponsoring Organization type of Organization (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds to the sponsoring organization? YES (If YES, please proceed to Question No. 4) NO (If NO, please sign the bottom of this form and submit the with the T.U.P, Application to the Building & Safety Department) 4. If the answer to Question 3 is YES, will the proceeds provide a direct financial benefit to an individual who resides in or is employ:4 in the city, and who is in dire financial need due to health reasons or a death in the family? YES (If YES, please provide explanation and details in space provided / below) -✓ NO (IfNO, please proceed to Question No. 5) If YES, please explain who is to benefit from the proceeds and the general nature of the financial hardship: 5. Will the event provide a direct financial benefit to city government such as the generation of sales tax? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 6) If YES, please explain how the direct financial benefit to the city will occur: 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? YES (If YES, please provide explanation and details in space provided below) NO (If NO, please proceed to Question No. 7) If YES, please explain the organizations that are to benefit from the proceeds of the event and how the proceeds will be used by those organizations. - /s • A.'. 7. Will the proceeds provide a direct financial benefit to an organization which has been the direct recipient of City of Community Development Block Grant (CDBG) funding? YES (If YES, please provide explanation and details in space provided / below) v/ NO (IfNO, please sign the bottom of this form and submit the with the T.U.P. Application to the Building & Safety Department) If YES, please state the year the City of Community Develop Block Grant (CDBG) funds were received and how those funds were used: Year funds were received. Funds were used to ,\E; J , ,,,, SIGNATURE 2c„ /% 97 DATE CI T: 07 M.'lTI CDIAZ. CITY PUBLIC PROPZRT7 USZ HOLD HARlC,Zgg AND INDZMNI7ICAT:01 A0,232M3NT Persons requesting use of City property, facilities or personnel are required to provide a minimum of *l,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance .gust be attached to this permit. Organization Person in charge of activity_ Add es= �Ga . ck— /2 /c //_ /(/..d//ci?G -/ Cat /�i�C L Zrs' f �j�fso C _ Loci./ 275/�f / Telephone =-'77 — 7J-7C City facilities and/or property requested , J 3 Date (s) of use s /� / 5=5 7 HOLD HARMLESS AGREEMENT The undersigned hereby agree(s) to hold the City of National City and the Parking Authority of the City of National City harmless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costs, losses, damages, injuries, litigation and liability arising out of or related to the use of public property by permittee or permittee's agents, employees or contractors. 7- Signature of Applicant Certificate of Insurance approved 198712 • Official Title /0/-2/s' Date National City Fire Fighters Local 2744 Mark L. Gundert P.O. Box 1316 National City, CA 91950 Fire Chief Randy Ximble National City Fire Department 333 E. 16th Street National City, CA 91950 Post -it" Fax Note `pm /aj/f/9'� is ► /Y� Tom �X h�7671 ��wC. 0[/J. �1 e tO Coept Co. F1+a'e. Phone * Fax* Fax. September 29, 1997 Chief Kimble, The National City Fire Fighters union Local 2744, would like to use the Headquarters Station On November 15, 1997, starting at 0800 hours. We hope to raise money for support of the National City Spirit of the Holidays by sponsoring a pancake breakfast fund raiser. Off duty Fire personnel will be utilized for this activity. VP Community Relations -Local 2744 CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: National City Fire Fighters Association LOCATION OF ACTION: 333 E. 16th Street, Fire Station No. 10 DATE OF ACTIVITY: Saturday, November 15, 1997 TIME: 6:00 a.m. to 12:00 p.m. CONTACT PERSON ON DAY OF EVENT: Daniel Gradillas APPROVALS: FIRE YES [ x ] NO [ ] SEE STIP [ ] FINANCE YES [ ] NO [ ] SEE STIP [ x ] POLICE YES [ x ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE STIP [ ] RISK MANAGER YES [ x ] NO [ ] SEE STIP [ ] SPECIFIC STIPULATIONS: FINANCE 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separate vendor must have a separate business license. 2. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. CITY ATTORNEY 1. Requires hold harmless, and policy of general liability insurance with the City and its officers, employees and volunteers as additional insureds, with amount of coverage to be determined by the Risk Manager. RISK MANAGER 1. Provide minimum limits of one million dollars per occurrence of general liability insurance, including product liability coverage. 2. Name the City of National City, its officials, employees, agents and volunteers as additional insureds on all policies. (Done) 3. Execute standard hold harmless. (Done) TUP-APRV1 OCC