Loading...
HomeMy WebLinkAbout1997 10-07 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY - OCTOBER 7, 1997 - 3:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY ASSISTANT CITY MANAGER, PARK MORSE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF SEPTEMBER 23, 1997. COUNCIL AGENDA 10/7/97 Page 2 PROCLAMATIONS Proclaiming October 7, 1997 to be: "DRUG ENFORCEMENT ADMINISTRATION'S MOBIL ENFORCEMENT TEAM DAY" PUBLIC HEARINGS 1. Public Hearing on Police Department request for Supplemental Law Enforcement Services Funds. (Police) CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 2. Resolution No. 97-128 Resolution of the City Council of the City of National City authorizing the City Manager to execute an Agreement with the Law Firm of Liebert, Cassidy & Frierson to provide special legal services pertaining to employee relations matters. (Personnel) 3. Use of the Community Center for Salute to Navy Luncheon on 8 October 1997 (Chamber of Commerce and Kiwanis), and waiver of fees. (Public Works) 4. Street Tree Committee Meeting. (Parks & Recreation) COUNCIL AGENDA 10/7/97 Page 3 CONSENT CALENDAR (Cont.) 5. WARRANT REGISTER #13 (Finance) Ratification of Demands in the amount of $423,072.59. 6. WARRANT REGISTER #14 (Finance) Ratification of Demands in the amount of $287,778.05 Certification of Payroll in the amount of $516,575.80 NON CONSENT RESOLUTIONS \o6,- -( 7. Resolution No. 97-129 Resolution of the City Council of the City of National City authorizing the loan of funds from the sewer balance account to an account for red Light Emitting Diode (LED) fixtures. (Public Works) C97- 7 2DS-,_,� 8. Resolution No. 97-130 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Commercial Industrial Incentive Agreement with San Diego Gas & Electric. (Public Works) 9. Resolution N. 97-131 Resolution of the City Council of the City of National City accepting the bid from Synchronex, Inc. and authorizing the Purchasing Agent to execute an Agreement for the purchase of 1,000 red Light Emitting Diode (LED) fixtures. (Public Works) COUNCIL AGENDA 10/7/97 Page 4 NON CONSENT RESOLUTIONS (Cont.) z_ f—� 10. Resolution No. 97-132 Resolution of the City Council of the City of National City authorizing appropriation of 1997-98 Supplemental Law Enforcement Services Funds to the Police Department for purchase of Mobile Data Computing System and Digital Booking Camera System. (Police) OLD BUSINESS 11. Staff report on Animal Control Services. (Police) 12. Report: Audio Tapes of City Council Meetings. (City Clerk) NEW BUSINESS 13. Use of Community Building by Sweetwater High's Marine Corps Junior Reserve Officers Training Corps (MCJROTC) for a parents night pot luck for 400 attendees on May 29, 1998 and waiver of fees. (Public Works) 14. Temporary Use Permit - Seafood City Supermarket. (Building & Safety) 15. Temporary Use Permit - National City Living History Farm Preserve. (Building & Safety) —÷ CITY MANAGER COUNCIL AGENDA 10/7/97 Page 5 NEW BUSINESS (Cont.) --> CITY ATTORNEY -* OTHER STAFF --> MAYOR --* CITY COUNCIL 16. Attendance at Economics Summit VII on October 15, 1997. (Vice Mayor Beauchamp) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Dispense or Regular Council Meeting of October 14, 1997, and Adjourn to Next Regular City Council Meeting - October 21, 1997 - 3:00 p.m. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE WHEREAS, WHEREAS, WHEREAS, 3,1rnctamatinu The San Diego Office of the Drug Enforcement Administration and its Mobile Enforcement Team concluded an eight month investigation in National City which was a tremendous success —forty-six gang members and drug dealers were arrested; and This investigation and the tremendous impact it had on the gangsters who have been operating here could not have been accomplished without the assistance of the D.E.A. The personal interest that each and every member of the San Diego Office, from the special agent in charge to the hardworking agents, demonstrated dedication beyond compare; and The citizens of National City gratefully thank the Drug Enforcement Task Force of San Diego and the Mobil Enforcement Task Force for their professionalism and expertise in assisting our Police Department. NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim October 7, 1997 to be: DRUG ENFORCEMENT ADMINISTRATION'S "MOBIL ENFORCEMENT TEAM DAY" IN WITNESS WHEREOF, / have hereunto set my hand and caused the Seal of the City of National City be affixed this 7th day of OCTOBER, 1997. [t GEORGE H. WATERS City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE_Latober L . 1997 REFER '10 AGENDA ITEM #10 AGENDA ITEM NO. 1 % ITEM TITLE PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS. PREPARED BY DEPARTMENT A.L. DICERCHIO G6> POLICE CHIEF EXPLANATION. Assembly Bill 3229, Chapter 134, Statutes of 1996, established the Citizen's Option for Public Safety (COPS) Program to provide local law enforcement supplemental funding to eligible jurisdictions, as defined, for public safety purposes. Under the COPS Program, the City of National City will receive its share of the $100,000,000 in 1997-98 appropriations from the State of California based on its proportionate share of the State's population using the State Department of Finance's January 1, 1997 population estimates. The State Controller has not yet officially indicated National City's proportionate share of COPS program funding as of this date. However according to the January 1, 1997 State Department of Finance National's City population was estimated at 54,700 making it eligible for approximately $129,719 in COPS funding during FY 1997/98. The COPS program is an on -going program. However it will require a new appropriation for continued funding each year. The State Controller allocated funds to each county on September 15, 1997. The funds in each county will be appropriated to the cities by October 15, 1997. (continued) Environmental Review xx N/A Financial Statement Appropriation of the above funds will have no impact on the FY 1997/98 budget. Account No. GAFF RECOMMENDATION Approve the request in the form of a Resolution on the following Agenda item. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (listed Below) Resolution No Resolution - A-200 (Re.. 9/80) COUNCIL AGENDA STATEMENT PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR SLESF FUNDS PAGE 2 In the case of a city, the City Council is required to appropriate existing and anticipated COPS moneys exclusively to fund front line municipal police services. Front line COPS funds may be used to fund both police personnel and equipment. The COPS monies must supplement and not supplant existing police services. COPS funds shall be appropriated pursuant to written requests from the Chief of Police. The request must specify the front line law enforcement needs of the requesting entity including the personnel, equipment and programs. Pursuant to AB 3229, the City Council must hold a public hearing in to consider these requests. Funding will be determined by a majority vote of those present at the Council meeting within 60 days of receiving the request for funding. The City Council must consider these written requests separate and apart from the proposed allocations from the city general fund. The National City Police Department is therefore submitting a request that the City Council appropriate FY 1997/98 Supplemental Law Enforcement Services Fund monies, estimated at $129,719, as follows. 1. MOBILE DATA COMPUTING PROJECT: $101,902 Last year the Police Department utilized $127,284 in FY 1996/97 SLESF monies as part of the funding for the purchase of a $334,322 Automated Field Reporting System which included 40 laptop computers, automated field reporting software, main data base, Arjis upload software and one year of system maintenance. The AFR project which is on schedule for completion in January, 1998 will provide most of the Police Department's primary report takers, (ie. Patrol Officers, Crime Scene Specialists,etc.)with the ability to complete reports in the field and upon subsequent arrival at NCPD electronically download the report data into the Police Department's Main Records Data Base. COUNCIL AGENDA STATEMENT PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR SLESF FUNDS POLICE DEPARTMENT PAGE 3 On September 25, 1997, the Police Department received a one year COPS MORE grant award in the amount of $163,278 from the U.S Department of Justice to help fund a mobile data computing system. I The proposed Mobile Data Computing system would build upon the Automated Field Reporting system funded with last year's SLESF and Local Law Enforcement Block grant allocations by funding the purchase of modems,a cellular digital packet data communications base station,mobile data computing software and one year of CDPD communications service and maintenance which would essentially give the laptop computers purchased with last year's SLESF funds mobile data computing ability. When initially completed, the proposed Mobile Data Computing system would enable officers to transmit their police reports via the CDPD communications system from laptop computer in their vehicle to the police department eliminating drive time. The Police Department currently estimates that one hour of drive time to the Police Department to turn in reports per shift could be saved thus freeing more time for Community Policing activities. The Mobile Data Computing system would also enable officers to run their own stolen plate,vehicle registration and warrant checks. This would result in additional time savings for officers as they would no longer have to wait at calls for service and traffic stops until our multi -tasked dispatchers had the time to run their records checks. Four other law enforcement agencies in San Diego County including Oceanside PD, Escondido PD, San Diego PD and the California Highway Patrol currently have operational Mobile Data Computing systems. Two other local law enforcement agencies, the San Diego Sheriff's Department and the Chula Vista Police Department are currently developing Mobile Data Computing systems. COUNCIL AGENDA STATEMENT PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR SLESF FUNDS PAGE 4 Although not part of this project, it is the intention of the Police Department to eventually obtain a Computer Aided Dispatch system. Having Mobile Data Computing capability will give the Police Department the ability to dispatch non -emergency calls for service to officers via CDPD when a CAD system is obtained in the future. Under the proposal the Police Department is requesting a total of $101,902 in SLESF funds appropriated towards the Mobile Data Computing system. Included in that amount are $54,427 needed to meet the required 25% local match for the COPS more grant, $22,500 for 15 additional Mobile Data Computing software licenses not included in COPS MORE project budget, and $24,975 for 5 additional laptop computers loaded with AFR software. 2. DIGITAL BOOKING CAMERA SYSTEM: $27,817 The Police Department is also requesting that $27,817 in SLESF funds for the purchase of a digital booking camera system. The Police Department's current booking camera frequently breaks down and is in need of replacement. The proposed purchase of a Digital Booking Camera system would enable the Police Department to use current digital technology to maintain an electronic data base of all booking photos. The requested appropriation would fund the purchase of a digital booking software license, software customization, digital camera, desktop computer, color printer, scanner, installation and training. The Digital Booking Camera System would provide the basic components necessary for a system that could be upgraded in the future to provide for electronic transfer of photos to officers in the field or to other law enforcement agencies. 6 other law enforcement agencies in San Diego County including the San Diego PD, El Cajon PD, Coronado PD, Escondido PD, San Diego Harbor Police and San Diego Marshal Office have recently purchased digital booking camera systems to replace their traditional booking cameras. The Digital Booking Camera system will be capable of integration with the Automated Field Reporting system so that booking photos can be attached to crime case file in the master data base. COUNCIL AGENDA STATEMENT PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR SLESF FUNDS PAGE 5 The proposed Resolution on the following Council Agenda item would authorize appropriation of $101,902 in 1997/98 SLESF funds for a Mobile Data Computing System and $27,817 in 1997/98 SLESF funds for a Digital Booking Camera System. RESOLUTION NO. 97-132 RESOLUTION OF _au, CITY COUNCIL OF 1.Hi, CITY OF NATIONAL CITY AUTHORIZING APPROPRIATION OF 1997/98 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS TO 1'11E, POLICE DEPARTMENT FOR PURCHASE OF MOBILE DATA COMPUTING SYSTEM AND DIGITAL BOOKING CAMERA SYSTEM WHEREAS, Assembly Bill 3229, Chapter 134, Statutes of 1996, established the Citizen's Option for Public Safety (COPS) Program to provide local law enforcement supplemental funding to eligible jurisdictions; and WHEREAS, the City of National City will receive its share of funds in 1997-98 appropriations from the State of California based on its proportionate share of the State's population; and WHEREAS, COPS funds must be used to fund front line municipal police services pursuant to a written request from the Chief of Police. WHEREAS, at their regularly -scheduled meeting of October 7, 1997, the City Council held a public hearing to consider said request. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Council authorizes the appropriation of the 1997/98 Supplemental Law Enforcement Services Funds in the amount of approximately $129,719 to the Police Department for purchase of mobile data computing system and digital booking camera system. PASSED and ADOPTED this 7th day of October, 1997. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: -gt4: 7Ie George H. Eiser, III City Attorney George H. Waters, Mayor EXPLANATION. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 2 AGENDA ITEM NO ITEM TITLE RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW AN AGREEMENT WITH THE LAW FIRM OF LIEBERT, CASSIDY & FRIERSON TO PROVIDE SPECIAL SERVICES PERTAINING TO EMPLOYMENT RELATION MA11'ERS PREPARED BY DEPARTMENT Ro �s Personnel The proposed action would extend for a ninth year the Agreement with Liebert, Cassidy & Frierson under which that firm is retained for assistance on employee relation matters. The previous Agreement expired on August 31, 1997. The new contract year would run from September 1, 1997 through August 31, 1998. Under the proposed Agreement, similar services would be provided at no increase in retainer costs. Funds are budgeted in the 1997-98 budget. This service has proven to be highly effective and useful during the previous term of the Agreement by providing City access as needed to a labor relations legal specialist who is familiar with National City. Environmental Review X N/A Financial Statement Total annual fee is $20,000. 001-409-000-213 Account No STAFF RECOMMENDATION Adopt the Resolution. BOARD/COMMISSION RECOMMENDATION N/A { ATTACHMENTS (Listed Below) Proposed Resolution Proposed Agreement Resolution No 97-128 A-200 (Rev. 9/80) RESOLUTION NO. 97-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE LAW FIRM OF LIEBERT, CASSIDY & FRIERSON TO PROVIDE SPECIAL LEGAL SERVICES PERTAINING TO EMPLOYEE RELATIONS MATTERS BE IT RESOLVED by the City Council of the City of National City that the City Manager is hereby authorized to enter into an agreement with the law firm of LIEBERT, CASSIDY & FRIERSON to provide special legal services pertaining to employee relations matters. Said agreement is on file in the Office of the City Clerk. PASSED and ADOPTED this 7th day of October, 1997. George H. Waters, Mayor ATTEST: Michael R. Dana, City Clerk APPROVED AS TO FORM: Zo. George H. Eiser, III City Attorney �r� s, LIEBERT, CASSIDY & FRIERSON 6033 West Century Boulevard. Suite 601 Los Angela. GliFomia 900454410 tel 310-645-6492 Fax 310-337-0837 email Ic6a@aoi.com 49 5ccvenson Street. Suite 1040 San Francisco, California 9410S-_`4J9 cel 415-546-6100 fax 415.546-6831 cmail Idsf®;oi.com September 24, 1997 Mr. Tom McCabe City Manager City of National City 1243 National City Blvd. National City, CA 91950 RE: ANNUAL RETAINER AGREEMENT FOR SPECIAL SERVICES Dear Mr. McCabe: r_Tr) �.,,ii• 12 CITY Enclosed is the renewal of the Annual Retainer Agreement for Special Services, effective September 1, 1997. Please have the Agreement executed and return a copy to my attention for our records. If you have any questions, please don't hesitate to give me a call. Enclosure By Very truly yours, LIEBERT, CASSIDY & FRIERSON Melanie Luttrell Accounting Manager A Professional Law Corporation „- however, the City may, at its option, compensate Attorney for additional unit negotiations at the hourly rates provided for under paragraph 3 below. Said fees shall be payable on the fifteenth day of each month during the term hereof commencing on the effective date of this agreement. 3. Representation in connection with administrative hearings and court proceedings are not covered under the basic services hereunder. Attorney shall, upon request of the City, provide such representation at the rate of between One Hundred Thirty -Five and One Hundred Ninety -Five Dollars ($135.00 - $195.00) per hour for the actual time such representation services are rendered, plus necessary costs and expenses authorized by the City. 4. The term of this Agreement is twelve months, commencing September 1, 1997, through August 31, 1998. The term may be extended for additional periods of time by the written consent of the parties. 5. It is understood and agreed by the parties that Attorney is and shall remain an independent contractor under this Agreement. The parties have caused this Agreement to be executed and to be effective the day and year first above written. LIEBERT, CASSIDY & FRIERSON CITY OF NATIONAL CITY A Professional Corporation A Municipal Corporation By City of Notional City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 3 AGENDA ITEM NO ITEM TITLE USE OF THE COMMUNITY CENTER FOR SALUTE TO NAVY LUNCHEON ON 8 OCTOBER 1997 (CHAMBER OF COMMERCE AND KIWANIS), AND WAIVER OF FEES PREPARED BY C.R. Williams, Jr. EXPLANATION. By the attached letter, the Chamber of Commerce is requesting use of the Community Center for the traditional SALUTE TO THE NAVY LUNCHEON on Wednesday October 8, 1997. Waiver of fees is requested. Cost: Hall $234.52 Custodial 67.92 Kitchen 50.00 Total: $351.54 DEPARTMENT Public Works Environmental Review X N/A Financial Statement Loss of $351.54 to General Fund if fees waived. Account No. N/A SATAFF RECOMMENDATION ut onze use and waive all tees. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No Chamber letter of 26 September 1997 A.200 (Rev. 9/20) NATIONAL CITY CHAMBER OF COMMERC E 711 "A" AVENUE POST OFFICE BOX 1055 NATIONAL CITY, CALIFORNIA 91951-0276 (619) 477-9339 FAX (619) 477-5018 September 26, 1997 Mayor George Waters City of National City 1243 National City Boulevard National City, CA 91950 Dear Mayor Waters: This is to request that the City wave fees and any other chargers associated with using the Community Center for the 415t Annual Salute to the Navy. This event will occur on Wednesday, October 8, 1997. As in the past, the event is held by the Chamber of Commerce, hosted by the Kiwanis Club of National City, with the support of the City of National City. We expect more than 150 military and civilian guests, to include yourself, the City Council, City Department Heads and other appointed and elected officials from throughout the region. The event will be catered by the National City Holiday Inn/Radisson Suites. We will need to use the kitchen, tables and chairs, as well as the speaker system and piano from the Community Center. All other equipment will be provided by the caterer. Thank you for your consideration and support of this request. Sincerely, LIE SWAN VILLANUEVA Executive Director City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 % ITEM TITLE STREET TREE COMMITTEE MEETING PREPARED BY JIM RUIZ EXPLANATION. TREE REMOVAL REQUESTS 4 AGENDA ITEM NO DEPARTMENT PARKS & RECREATION 2732 Virginia Dr. Requested removal of tree due to sidewalk and driveway damage; also because of tree roots in sewer lines. Recommend removal and replacement. 3348 Cagle Requested removal of tree because of tree roots in sewer lines. Recommend removal with no replacement because parkway is too narrow. Environmental Review X N/A Financial Statement Account No. STAFF RECOMMENDATION Approve minutes. BOARD/COMMISSION RECOMMENDATION Approve minutes. .111< ATTACHMENTS (Listed Below) Resolution No Minutes A-200 (Bev. 9/801 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE SEPT. 30 , 1997 1 ITEM TITLE WARRANT REGISTER #13 AGENDA ITEM NO, 5 PREPARED BY TESS E. LIMFUECO DEPARTMENT FINANCE DEPT. EXPLANATION. RATIFICATION OF WARRANT REGISTER #13 PER GOVERNMENT SECTION CODE 32708. Environmental Review Financial Statement N/A N/A Account No STAFF RECOMMENDATION I RECOMMEND RATIFIC N 0Y THESE WARRANTS FOR A TOTAL OF $433,220.07 - /1) BOARD/COMMISSION ECOMMEND TiON CMG/�Z ' ATTACHMENTS (Listed Below) 1. WARRANT REGISTER #13 2. WORKER'S COMP WARRANT REGISTER DATED 9/23/97 Resolution No A•200 (Re.. 9/80) City of National City Department of Finance 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4267 TO: THE MAYOR AND CITY COUNCILMEMB'RS FROM: MARIA L. MATIENZO, FINANCE DIRECTOR SUBJECT: RATIFICATION OF WARRANTS AND/OR PAYROLL REGISTER NO. 13 GENERAL FUND TECHNOLOGY FUND LIBRARY FUND PARKS MA_NTENANCE FUN GRANT -CA LITERACY CAM RETIREMENT FUND P.O.S.T. FUND LOWER SWEETWATER FUND SEWER SERVICE FUND GRANT-JUDGEPROGRAM GRANT-COPS UNIVERSAL STATE PUBLIC LIBRARY PHOTO -RADAR FUND REGISTER TOTALS PAYROLL TOTAL 103,243.80 292.35 1,549.28 !,606._8 173.31 3,655.43 460.00 283.50 16,747.40 414.45 2,432.43 7.44 60.59 GENERAL PLAN UPDATE R GRANT -NC SURF?. OF DR LIBRARY SCHOOL DISTRI NPT BUS DONATIONS FUN GRANT-C.D.B.G. CDC PAYMENTS GRANT -HIGHWAY BRIDGE TDA FACILITIES MAINT FUND LIABILITY INS. FUND GENERAL SERVICES FUND INFORMATION SERVICES MOTOR VEHICLE SVC FUN 51.60 347.90 13.40 356.02 2,553.8E 969.05 1,479.67 59,532.16 64,541.40 25,404.60 2,253.31 1,749.31 129,893.43 423,072.59 0.00 423,072.59 I HEREBY CERTIFY THAT THE DEMANDS AS LISTED ABOVE AND COVERED BY: WARRANT NUMBERS 145369 THROUGH 145499 INCLUSIVE EXCEPTING NONE/ 103129 THROUGH 103170 INCLUSIVE ARE CORRECT AND JUST TO THE BEST OF MY KNOWLEDGE AND CONFORM TO THE BUDGET FOR THE CURRENT FISCAL YEAR AND THAT MONEY IS AVAILABLE IN THE PROPER FUNDS TO PAY SAID DEMANDS. MARIA L. MATIENZO, FINANC)/7 DIRECTOR ® Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE OCT . 7 . 1997 AGENDA ITEM NO. 6 ITEM TITLE WARRANT REGISTER #14 PREPARED BY TESS E. LIMFUECO EXPLANATION DEPARTMENT FINANCE DEPT. RATIFICATION OF WARRANT REGISTER # 14 PER GOVERNMENT SECTION CODE 32708. Environmental Review N/A Financial Statement N/A Account No. STAFF RECOMMENDATION I RECOMMEND RATIFICATION OF THESE WARRANTS FOR A TOTAL OF $810,290.28 %7"L BOARD/COMMISSION RECOMMENDATION 44) q ‘44.44ki../ ATTACHMENTS (Listed Below) 1. WARRANT REGISTER #14 2. WORKER'S COMP WARRANT REGISTER DATED 9/30/97 A•200 (Rey- 9/801 Resolution No TO: City of National City Department of Finance 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4267 THE MAYOR AND CITY COUNCILMEMBERS FROM: MARIA L. MATIENZO, FINANCE DIRECTOR SUBJECT: RATIFICATION OF WARRANTS AND/OR PAYROLL REGISTER NO. 14 GENERAL FUND TECHNOLOGY FUND RETIREMENT FUND LIBRARY CAPITA _,UCLA GAS TAXES FUND FUND L LO'iE+R. SW2`.TI, 4 '_ FUND SE4V1C5 FuNr; REVOLVING FUND _ EF TOTALS TOTAL 112,591.63 27,117.59 1,820.52 5,5'6.13 {8..32 76.40 J 8 n 3 . 332.27 GRANT-C.D.B.G. CDC PAYMENTS RROPOSITICN A` 'U\i1. GRANT-HIGHWAI' BRIDGE F ,C T =�. TT-_- - is ��. Miy Tyy FUND 1' V_\L n GENERAL S"-117.c FUND INN FMA CN S 1 _ MOTOR VEHICLE SVC FUN AGENC-Y 2,816.47 64.64 575.28 26,120.05 134,271.78 9=0.21 24� 92 a 7,61.64 516,575.50 804,353.85 I HEREBY CERTIFY THAT THE DEMANDS AS LISTED ABOVE AND COVERED BY: WARRANT NUMBERS 145501 THROUGH 145605 INCLUSIVE EXCEPTING NONE/ 103171 THROUGH 103190 INCLUSIVE ARE CORRECT AND JUST TO THE BEST OF MY KNOWLEDGE AND CONFORM ONE 'GRM TO THE EU2r FOR TH CURRENT FISCAL YEAR ANn THAT MONEY IS AVAILABLE IN THE - RI PIP FUNDS fU RAT SAID DEMANDS. L.1 D-- ® Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT 7 MEETING DATE October 7, 1997 AGENDA ITEM NO. % ITEM TITLE INTERFUND LOAN AUTHORI IO FOR RED (LED) LIGHT EMITTING DIODE FIXTURES L PREPARED BY T. McAVOY � DEPARTMENT Public Works EXPLANATION (See attached project description) Environmental Review x N/A Financial Statement Funds reside in sewer fund account. ( source) Funds to be transferred to account 001-409-500-598-1395 STAFF RECOMMENDATION Approve the resolution author.• ng the InterFund Loan. BOARD/COMMISSION RECOMMENDATION n/a 25-2501 ATTACHMENTS (Listed Below) Resolution No. 97-129 1. Project Description- (Traffic Signal LED Retrofit) 2. InterFund Loan Authorization 3. Resolution A-200 (Rev. 9/801 TRAFFIC SIGNAL LED RETROFIT 1. A Capital Improvement project to accomplish the retrofit of 60+ signalized intersection with red light emitting diodes (LED) was submitted for Special Petroleum Violators' Escrow Account (PVEA) funding. We have been advised that the project has failed selection. 2. The economics of the situation are such that the project is self -amortizing in just under 4 years. The project is estimated to save $40,000 per year in electricity costs associated with the signals. The project cost is estimated at $130,000 (somewhat less than the $270,000 of the PVEA project - but we now can pigtail a San Diego City Contract for purchase of the red LED fixtures, and will do the installations work on a cost plus change order to our existing Signal Contract). The numbers including interest calculate to a 3.8 year payback. After that time, $40,000 per year electricity savings will accrue to the General fund. SDG&E will provide an approximate $10,000 "incentive" if the work is substantially complete by 15 December and fully complete by 31 December. Because of the timing and availability of LED fixtures, this incentive is not included in the calculation above since we may not receive it. The installation will need to be financed. ALTERNATIVES INCLUDE: A. SDG&E. Will finance a portion of the work (i.e., will do 12 inch LEDS, but not 8 inch ones), and require a variable rate. Accordingly not recommended. B. Commercial Funding. C. Funding by borrowing from Sewer fund. Since this would have to be arms length borrowing rates would be similar to (if not identical to) Commercial Rates. Difference is big Plus - Interest payments would be made to the City, rather than to a Bank. Recommended. INTERFUND LOAN AUTHORIZATION The purpose of this document is to formalize the interim use of SEWER FUND monies as a funding source for C.I.P. Project # 1395 to be used solely for the purchase and installation of energy efficient red LEDs ( LIGHT EMITTING DIODES) in City traffic signals. The amount of the loan will be $130,000. This amount provides $110,000 for the purchase of the lighting fixture elements and $20,000 for their installation. These funds will be transferred into the appropriate C.I.P. account from the Sewer Fund as necessary in October 1997. The interest on the loan shall be at the rate of 6.723% per annum on the unpaid balance. The loan shall be paid back from the Public Works , Streets Maintenance Division's annual operating budget in four equal increments starting in the third quarter of the following fiscal year. REPAYMENT SCHEDULE FY 99 $38,139.94 FY00 $38.139.94 FY01 $38,139.94 FY02 $38,139.94 TOTAL $152,559.76 APPROVED: AUTHORIZED: George H. Eiser, III George H. Waters Mayor City Attorney RESOLUTION NO. 97-129 RESOLUTION OF 1'HL CITY COUNCIL OF 'rut, CITY OF NATIONAL CITY AUTHORIZING nu LOAN OF FUNDS FROM THE SEWER BALANCE ACCOUNT TO AN ACCOUNT FOR RED LIGHT EMITTING DIODE (LED) FIXTURES BE IT RESOLVED by the City Council of the City of National City that it hereby authorizes and directs the following loan of funds: FROM Account No. 125-2501 Sewer Fund Balance Account TO: Account No. 001-409-500-598-1395 Traffic Light (LED) Retrofit Account AMOUNT : $130,000.00 PURPOSE : For the purchase and installation of energy efficient red light emitting diodes (LED's) in City traffic signals. BE IT FURTHER RESOLVED that the loan shall be paid back from the Public Works, Streets Maintenance Division's annual operating budget in four equal increments starting in the third quarter of Fiscal Year 1999, and that the loan shall bear interest at the rate of 6.723% per annum on the unpaid balance. Continued on Page Two Resolution No. 97 -129 October 7, 1997 PASSED and ADOPTED this 7th day of October, 1997. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: "ig,„ George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 AGENDA ITEM NO. 8 ITEM TITLE TRAFFIC SIGNAL LIGHTING RETIjOFIT IG j7NG PROGRAM INCENTIVE CONTRACT PREPARED BY T. McAvoy j `.� DEPARTMENT Public Works EXPLANATION This Commercial Industrial Incentive Agreement is associated with a Capital Improvement Project to retrofit all of the City's red traffic indicators (stop lights) with energy saving devices. This project will replace the older technology incandescent lamps with energy saving high efficiency light emitting diode fixtures. This retrofit is expected to save approximately $35,000 per year in electric utilities associated with the operations of the City's traffic signals. SDG&E through this agreement is offering incentives of $9,095.00 as a partial offset to the capital cost of this project. Environmental Review X N/A Financial Statement These funds are programmed to be used to offset a portion of costs associated this project. Account No. Ae R° ENDATION (BOARD/COMMISSION RECOMMENDATION A 97-130 ATTACHMENTS (Listed Below) Resolution No 1. SDG&E Commercial Industrial Incentive Agreement (4 copies) 2. LED Traffic Signal Cost and Savings Projection 3. Resolution A-200 (Rev. 9/801 RESOLUTION NO. 97-130 RESOLUTION OF THE CITY COUNCIL - OF THE CITY OF NATIONAL CITY AUTHORIZING 'l'HE MAYOR TO EXECUTE A COMMERCIAL INDUSTRIAL INCENTIVE AGREEMENT WITH SAN DIEGO GAS & ELECTRIC WHEREAS, San Diego Gas and Electric (SDG&E) has offered the City cash incentives in the amount of approximately $9,095 for installation of more energy efficient lighting in City traffic signals; and WHEREAS, in order to take advantage of this program, it is necessary for the City to enter into a Commercial Industrial Incentive Agreement with SDG&E. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute a Commercial Industrial Commercial Incentive Agreement with SDG&E for the installation of red light emitting diode (LED) fixtures in the City's traffic signals. PASSED and ADOPTED this 7th day of October, 1997. George H. Waters, Mayor Al !EST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney �� San Diego Gas & Electric An Enova Company COMMERCIAL INDUSTRIAL INCENTIVE AGREEMENT This Agreement is entered into between SAN DIEGO GAS & ELECTRIC ("SDG&E"), a California corporation, and CITY OF NATIONAL CITY ("Customer"), Contract #48806. In consideration of the mutual covenants and conditions contained herein, the adequacy of which is hereby acknowledged, the parties agree as follows: 1. Customer agrees to: a. Replace certain equipment with energy efficient equipment, as set forth in Attachment 1, ("Equipment") located at 1243 National City Boulevard ("Facility") in the city/county of National City, CA 91950 as set forth in Attachment 1. Customer acknowledges that the Incentive will be adjusted if the actual equipment purchased and installed differs from that set forth in Attachment 1. Customer also acknowledges that no incentive will be paid for equipment in excess of that set forth in Attachment 1. b. Provide SDG&E with a detailed invoice of and proof of payment of the purchase and installation cost of the Equipment. Customer's invoice(s) shall include, as to each piece of Equipment: installation date, equipment description, make/model number, quantity, equipment size, unit price, equipment cost. labor, and total installation cost. c. Pay any taxes which may be imposed on Customer's business or Facility as a result of Customer's receipt of the Incentive hereunder. Customer will provide SDG&E with their Federal Tax ID number for tax purposes. d. Cooperate with SDG&E in the verification by SDG&E of both the purchase and installation of the Equipment. e. Provide SDG&E with a written request for payment of the Incentive when the conversion is completed. f. Allow SDG&E to inspect the Equipment at reasonable times. both before and after installation of the Equipment, to verify Customer's compliance with its performance obligations under this Agreement and to conduct such monitoring or other activities as may be appropriate or required to obtain full regulatory benefit from the Facility. This paragraph shall survive the termination of this Agreement. g. Continue using the Equipment for a period of five years from the date the final Incentive payment is made under this Agreement. Customer acknowledges that the Incentive amount is based upon a Customer's using the Equipment for a minimum of five years and that failure to comply with this paragraph will obligate Customer to pay liquidated damages to SDG&E under Paragraph 10 of this Agreement. Customer represents that it has read, understands, and agrees to comply with the Equipment Specification Sheet (Attachment 1). the Program requirements (Attachment 2), the Terms and Conditions attached hereto and incorporated herein by reference, and this Agreement. 3. Customer warrants that Customer has received authorization from the owner of the Facility to enter into this Agreement and to perform the installationiretrofit work contemplated by this Agreement. Customer also warrants that all Equipment installed pursuant to this Agreement shall remain in place throughout the time period set forth in Paragraph 1g, regardless of whether Customer ceases to occupy the Facility. If the CKGFORM Rev 10/02/97 6. 7. 8. Equipment is removed for any reason prior to the expiration of such time period, Customer agrees to pay liquidated damages as set forth in Paragraph 10. 4. When the replacement is completed and Customer's documentation has been approved by SDG&E, SDG&E agrees to pay an Incentive to Customer upon inspection and approval of the purchase and installation of the Equipment by an SDG&E representative. The inspection is for the sole purpose of verifying that Equipment is installed and operational in compliance with the Program; it is not a safety inspection. 5. The total potential Incentive for the Facility under this Agreement is $9,950.00. Equipment 596 LED Traffic Lamp Balls 202 LED Traffic Lamp Arrows Total Estimated Equipment Cost $81,878.00 $17,661.00 $99,539.00 Total Incentives $8,940.00 $1,010.00 $9,950.00 The number of lamps listed is based on current best information. Actual incentive will be paid on total lamps installed. The funding approved for this Program is limited and will be paid on a first -come, first -serve basis to qualified Customers according to the date of verification of purchase and installation under paragraph 3. SDG&E reserves the right to disqualify the Customer due to an incomplete submission or if, in its sole judgement the equipment installed is different than the Equipment identified in Attachment 1. The selection, purchase and ownership of the Equipment is the sole responsibility of Customer. SDG&E makes no representations as to the safety, reliability, and/or efficiency of the Equipment selected, or any components thereof. SDG&E makes no warranty, whether express or implied, including any warranty of merchantability or fitness for any particular purpose, use or application of the Equipment. 9. This Agreement shall be effective on the date it is signed by an SDG&E representative. Purchase and installation of the Equipment must be completed on or before December 1, 1997. If Customer cannot provide proof of Customer's purchase of the Equipment and proof that the Equipment is located, installed and operational at the Facility on or before December 1, 1997, this Agreement shall terminate automatically on such date. 10. After the customer's receipt of an incentive payment, in the event the Customer fails to perform in accordance with this Agreement, said Customer will be responsible for paying Liquidated Damages equal to the amount of the incentive payment attributable to the period of non-performance plus interest at the legal rate. The interest charge represents the estimated lost earnings to SDG&E assuming these funds had been available to SDG&E for invest- ment during the period of performance. CKGFORM Rev 10/02/97 x`t IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers and representatives. CITY OF NATIONAL CITY SAN DIEGO GAS & ELECTRIC Signature Signature M.J. Allen Print Name Print Name Manager, Marketing Services Title Title Date Date Is Company Incorporated? Yes No Exempt Please provide Federal Tax ID #: Federal Tax ID CKGFORM Rev 10/02/97 ATTACHMENT 1 EOUIPMENT SPEC SHEET Customer: City of National City New Equipment: Qty Description Unit Size/Measure (EER, COP) Make/Model # 596 LED 12" Red Ball Traffic Signal Lamps 14 Watt Ecolux 202 LED 12" Red Arrow Traffic Signal Lamps 8 Watt Ecolux Existing Equipment: Qty Description Unit Size/Measure (EER, COP) Make/Model # 596 Incandescent Traffic Signal Lamps 150 Watt 202 Incandescent Traffic Signal Lamps 150 Watt CKGFORM Rev 10/02/97 ATTACHMENT 2 COMMERCIAL INDUSTRIAL INCENTIVE PROGRAM REQUIREMENTS San Diego Gas & Electric does not promote or require the use of specific contractors. Incentives for which you may be eligible under your contract with San Diego Gas & Electric are not linked or affected by contractor choice. Customers may choose a contractor of his/her choice, unrelated to the following options. The following information is pertinent once you have chosen a contractor: The contractor can not begin the job until you have received a copy of the contract signed by SDG&E. We will not pay an incentive on measures where installation commenced before the contract is fully executed. - The following information pertains to time limitations, inspections, and check generation: Contracts are valid 90 days from the date generated. Unsigned contracts which exceed the 90-day limitation will be automatically cancelled and will not be valid. You will receive two contracts for original signature. Please return both contracts to your Account Executive. Contracts are not valid until signed by SDG&E. An original will be returned to you. Please note that each contract requests information regarding whether or not your company is incorporated as well as requesting your company's tax ID number. Both of these information requests (incorporation and tax identification) are necessary to process payment once your installation and inspection requirements are met. The contractor must install all of the equipment specified in the contract. The amount of the incentive is dependent on the quantity of measures actually installed. If less equipment is installed than was specified in the contract, the incentive paid will be less than indicated in the contract. Also, if the contractor installs more equipment than specified in the contract, the additional equipment will not qualify for an incentive. If you have any questions regarding any of the above program requirements, please contact your Assigned Account Executive directly. TERMS AND CONDITIONS 1. Contract Formation. By this Agreement SDG&E offers to enter into a contract with Customer upon the terms and Conditions stated herein. Any a00itional or different terms and conditions which have been pr0oosee by Customer prior to the date of this Agreement are hereby . expressly rejected. Any additional or different terms and conditions froposed by Customer after the date of this Agreement snail be of no orce or effect unless expressly agreed to in writing by SOG&E. Customer accepts and shall be bound by the terms and conditions of this Agreement when it executes the agreement or when it commences performance. No other form of acceptance shall be binding on SDG&E. 2. Performance. Customer shall perform its obligations under this Agreement in a skillful anc professional manner to SDG&E's satisfaction. 3. Warranties. Customer expressly warrants that all work performed, and all materials furnished by it or its subcontractors, shall be in accordance with applicable safety standards, governmental regulations, and specifications, and shall be free fm defects in materials or workmanship. Customer shall, at its expense, within a reasonable time after receipt of written notice from SOG&E of any sucn defects, repair or replace any defective work or materials. 4. Independent Contractor. Customer is performing its obligations under tnis Agreement as an independent contractor, and ho principal -agent or emploaer-employee relationship snail be created. Customer represents to SDG&t that it is properly eOuioped, organized, staffed, financed, experienced. qualified, and licensee to perform its obligations hereunder. 5. Liens. Customer shall be responsible for payment of any liens or claims by persons who furnish material or perform work. At the time of Customer's completion of its obliggations under this Agreement, upon request Dy SDG&E, Customer snail -provide satisfactory evidence that it has paid ail liens or claims or such persons. Until all such liens or claims have been fully discharged, SOG&E may retain from any amount due Customer under this Agreement such amounts as may be necessary to meet any such liens or claims. 6. Compliance with Laws. Customer shall be deemed to be familiar with, and at all times snail comply with, all applicable federal, state, and local laws, ordinances, rules, regulations. anc executive orders, all aooiicaole safety orders, and all orders or cecrees of administrative agencies, courts. or other legally constituted authorities having jurisdiction or authority over Customer or SOG&E, which may now or hereafter exist, including, but not iimitec to. those relating to the storage. transportation and disposal of hazardous suostances. Customer acknowleoges that it. its lessor, its suolessees. its contractors or its subcontractors, and not SDG&E. is the ❑enerator of hazardous suostarces located at the Facility ("Hazardous Suostances") arc mat SDG&E's contractor may be removing anc transporting such Hazarpous Suostances TO a disposal, treatment or recycling facility. Customer acknowledges that it is recuired to comply with Rule 2 of SDG&c's Tariffs wnicn places certain recuirements on Customers who operate ecuicment that causes detrimental voltage fluctuations on SDG&E's system. The parties acree that cetrimental voltage fluctuations are those in excess or IEEE kecommendec Practice 51c. Customer acknowieoges that the operation of certain energy efficient ecuipmert such as variable speec caves, electronic ballasts, and Other power conversion cevises Can detrimentally impact SDG&t's system. 7. Indemnity. Customer shall defecc, indemnify. and hold harmless SOG&E. its officers, employees. ane agents. from and against any and all lawsuits, claims. iosses. !ia Oilities. cameoes, anc expenses (inducing attorneys' fees) or any Kinc whatsoever: a. arising Out of or reiatec to Customer's failure to comply wan Paragraphs 5 and 6 above; b. arising cur of or related to materials purchased or instailed pursuant to this Agreement: c. arising out Of or related to the transportation. treatment, recycling, or disposal of me Hazarpous Substances: and c. for inlunes to or death of any person, inducing, but not limited to, employees of SCG&E and Customer, and for all loss, damage. or destruction or any property, including, but not limited to. property of SDG&E and Customer, arising out or or in any way connected with Customer's performance or lack of performance of the terms of this Agreement. whether or riot the conduct of Customer is negligent, and whether or not the active or passive negligence of SOG&E, its employees, or agents. caused or contributec to the inlunes to or death of sucn oersons, or to the loss, damage. or destruction of such property: except, this indemnity provision shall not apply if said inlunes to or death of persons, or loss. damage. or destruction of property, is Caused by the willful act Or the sole negligence of SDG&E, its employees. or agents. 8. Assignment. Customer snail not assign or suocontract any of its rights or dalmatians under this Agreement without the prior written permission of SDG&E. In no event snail SDG&E's written permission be construed as discharging or releasing Customer from the fulfillment of any of its Obligations specified in this Agreement. 9. Time. Time is of the essence of this Agreement, and SOG&E reserves the right to terminate or cancel all or any part of this Agreement without penalty in the event that Customer fails or is unable to perform its obligations under this Agreement within the specified time. 10. Termination. a. Customer may terminate this Agreement for its sole convenience by written notice to SOG&E until such time as SDG&E Days any funds to Customer pursuant to this Agreement, at which rime such termination nfrht Shall enc. b. SDG&c may terminate all or any part of this Agreement upon the Occurrence of any of the following eyents: 14 Customer becomes Abankrupt or insolvent: (ill Customer assigns or sublets any ❑art of this greement without SDG&E's written permission; Inil Customer tails to perform its obligations under this Agreement in a skillful and orofessionei manner, anc in accordance with the aopbcaole specifications: livl Customer fails CO perform its Obligations under this Agreement in a prompt and oiiipen: manner; or Ivi Customer fads to perform or comply with any terms or Conditions of this Agreement. C. SDG&E may suspend or terminate all or any part Of this Agreement at any time for its so a convenience by written notice to Customer. Termination shall be effective upon actual receipt by Customer or its representative of the notice. or 48 hours after deposit of the notice in the U.S. mail. whichever occurs first. Upon such termination, an equitable adjustment shall be mace Dy agreement oetween SDG&E and Customer for the reasonable value of Customer's performance upper this Agreement prior to termination. 11. Audit. During the performance of this Agreement and for a period of five years following the date of final payment. SDG&E or it contracted representative with a certified public accounting firm may audit any cost. payment, settlement, or supporting documentation resulting from any items set forth in this Agreement. SDG&E or its representatively! shall Conduct sucn auditfsl at reasonable times and in conformance with generally accepted auditing standards. Customer shall retain all necessary fedoras and documentation for the entire length of this audit period and snail fully cooperate with any auditlsl. SDG&E shall notify Customer in writing of any exceotionts) taken as a result of an audit. Customer shall reimburse SDG&E for the amount of any exception by refunding the amount to SOG&E within thirty days of receipt of such notice (or, alternatively, with prior written approval of SDG&E, by deducting Such amount from amounts payaole by SOG&E in the future). If Customer fails to reimourse SDG&E for any valid exception within the thirty day period. Customer snail also pay interest on the amount. accruing monthly, at a rate of 10% per annum. This provision shall not preclude Customer from disputing the validity of any exceotionisf. 12. Subcontractor Audit Clause. Customer shall include a clause in its agreements with subcontractors reserving the risgnt during the performance of its agreement and for a period of five IF) years following the date of final payment under its agreement for its own employee representativelsl, or its contracted representatives from a certified puolic accounting firm, and/or for representatives from SDG&E, to audit any cost. Payment. settlement, or supporting documentation resulting from any items set forth in its agreement with the subcontractor. This clause shall reouire suocontractor to agree to retain all necessary records and documentation for the entire length or this audit period, anc to agree to fully cooperate with all such audits. 13. Insurance.. CuStatler is a lawfully self - insured local public entity unc?er Section 990 of the California Government Code. 14. Disputes. It the total amount to be oaid Customer under this Agreement is less than $100,000, any controversy or claim arising out Of or relating to this Agreement, or the preach of this Agreement, snail be settle° by arbitration in accordance with the Commercial Rules of the American Arbitration Association. anc iuggmen; upon me award rendered by the Arbitratorls; may be entered in any court having 'urisdiction. The decision of the Aroitratorfsi will be a condition precedent to me right of any legal action. Unless the parties acree otherwise, arc:trot cn hearings will oe Held in the City of San Diego, California. The prevailing party will oe reimeursed for any and all attorneys' fees including those incurred in any arbitration hearing. In no event shall the arbitration or settlement of any controversy deiay the performance of this Agreement. 15. Validity. The invalidity. in whole or in part. of any terms or conditions of this Agreement shall not affect the validity of any other terms or Conditions. 16. Remedies. If Customer fails to perform or comply witn any terms or conditions of this Agreement, SDG&E may consider such failure or noncomoiiance as a breach of the contract, and may cancel or terminate this Agreement, in whole or in part. SDC&E expressly sera ins all of its rights and remedies oroviced ov law or ebuity in the case of breach, and no action by SDG&E shall constitute a waiver of any such right or remedy. The remedies reserved in this Agreement are cumulative and in addition to any other remedies in law or epuity winch may De available to SOG&E. The election of one or more remedies shall not bar the use of other remedies unless the circumstances mace the remedies incompatible. If SDG&E reasonapl determines that Customer has breaches or is in anticipatory breacn ofanotheragreement with SDG&E and that SDG&E's ability to recover the unearned portion of an incentive paid under such agreement is at risk, SDG&E may offset sucn unearned incentive amount against the incentive payaoie under this Agreement. 17. Survival. The obligations imposed on Customer by Paragraphs 3, 6, 7, 10, 11, and 12 Snall survive cancellation or termination of this Agreement. 18. Complete Agreement. This Agreement, which includes any supplemental documents attached hereto. sets forth the entire agreement between SDG&E and Customer. anc supersedes all other oral or written provisions. No modification or any of the provisions shall be binding on SDG&E unless expressly agreed to in writing. 19. California Public Utilities Commission. This Agreement shall at all times be subiect to such changes or modifications as deemed necessary dv SOG&E to comply with orders, rules and regulations of the Public Utilities Commission of the State of California as it may, from time to time. direct in the exercise of its jurisdiction. ataat iwmenm IMII UPPO wevin.b M CKGFORM Re. 727g4 G,cvernmental Marketing 9/10/97 MG"' An Encva Company CITY OF NATIONAL CITY LED Traffic Signal Cost and Savings Projection Number of Lamps Energy Cost Duty Cycle INCANDESCENT Wattage Lamp Cost (without labor) Annual Energy Cost (per unit) Annual Energy Cost (all units) LED Wattage Lamp Cost (without labor) SDG&E Incentive Cost of Lamp Replacement Annual Energy Cost (per unit) Annual Energy Cost (all units) SAVINGS Wattage (per unit) kwh Savings (per unit) Total kwh Savings (all units) Annual Energy Savings (per unit) Total Energy Savings (all units) Simple Payback Natcity.xis 12" Ball (red)/ 12" Arrow (red) Total 541. 196 737 50.067 $0.067 55% 90% 135 $3.15 $43.58 $ 23,576.78 20 $123.37 $15.00 $66,743.00 $66.46 $ 3,494.86 115 554 299,714 $37.12 $ 20,081.92 3.32 135 $3.15 $71.31 $ 13,976.76 $ 37,553.54 9 $75.43 $5.00 $ 9,095.00 $14,784.00 $81,527.00 $4.75 $ 931.00 $ 4,425.86 126 993 194,628 494,342 $66.56 $ 13,045.76 $ 33,127.68 1.13 2.46 TERMS AND CONDITIONS 1. Contract Formation. By this Agreement SOG&E offers to enter into a contract with Customer upon the terms and conditions stated herein. Any additional or different terms and conditions which have been proposed by. Customer prior to the date of this Agreement are hereby expressly rejected. Any additional or different terms and conditions proposed by Customer after the date of this Agreement shall be of no force or etfect unless expressly agreed to in writing bySDG&E. Customer accepts and shall be bound by the terms and conditions of this Agreement when it executes the agreement or when it commences performance. No other form of acceptance shall be binding on SDG&E. 2. Performance. Customer shall perform its obligations under this Agreement in a skillful and professional manner to SDG&E's satisfaction. 3. Warranties. Customer expressly warrants that all work performed, and all materials furnished by it or its subcontractors, shall be in accordance with applicable safety standards, governmental regulations, and specifications, and shall be free fom defects in materials or workmanship. Customer shall at its expense, within a reasonable time after receipt of written notice from SDG&E of any such defects, repair or replace any defective work or materials. 4. Independent Contractor. Customer is performingits obligations under this Agreement as an independent contractor, andno principal -agent or employer -employee relationship shall be created. Customer represents to SDG&E that it is properly equipped. organized staffed, financed, experienced, qualified, and licensed to perform its obligations hereunder. 5. Liens. Customer shall be responsible for payment of any liens or claims by persons who furnish material or perform work. At the time of Customer's completion of its obligations under this Agreement, upon request by SDG&E, Customer shall provide satisfactory evidence that it has paid all liens or claims of such persons. Until all such liens or claims have been fully discharged, SDG&E may retain from any amount due Customer under this Agreement such amounts as may be necessary to meet any such liens or claims. 6. Compliance with Laws. Customer shall be deemed to be familiar with, and at all times shall comply with, all applicable. federal, state, and local laws, ordinances. rules, regulations, and executive orders, all applicable safety orders, and ail orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over Customer or SDG&E, which may now or hereafter exist, including, but not limited to, those relating to the storage, transportation and disposal of hazardous substances. Customer acknowledges that it, its lessor, its sublessees. its contractors or its subcontractors, and not SDG&E, is the generator of hazardous substances located at the Facility ("Hazardous Substances") and that SDG&E's contractor may be removing and transporting such Hazardous Substances to a disposal, treatment or recycling facility. Customer acknowledges that it is required to comply with Rule 2 of SDG&E's Tariffs which places certain requirements on Customers who operate equipment that causes detrimental voltage fluctuations on SDG&E's system. The parties agree that detrimental voltage fluctuations are those in excess of IEEE Recommended Practice 519. Customer acknowledges that the operation of certain energy efficient equipment, such as variable speed drives, electronic ballasts, and other power conversion devises can detrimentally impact SDG&E's system. 7. Indemnity. Customer shall defend, indemnify, and hold harmless SDG&E, its officers, employees, and agents, from and against any and all lawsuits, claims, losses, abilities, damages, and expenses (including attorneys' fees) or any kind whatsoever: a. arising out of or related to Customer's failure to comply with Paragraphs 5 and 6 above; b. arising out of or related to materials purchased or installed pursuant to this Agreement; c. arising out of or related to the transportation, treatment, recycling, or disposal of the Hazardous Substances; and d. for injuries to or death of any person, including, but not limited to, employees of SDG&E and Customer, and for all loss, damage, or destruction of any property, including, but not limited to, property .of SDG&E and Customer, arising out of or in any way connected with Customer's performance or lack of performance of the terms of this Agreement. whether or not the conduct of Customer is negligent, and whether or not the active or passive negligence of SDG&E, its employees, or agents, caused or contributed to the injuries to or death of such persons, or to the loss, damage, or destruction of such property; except. this indemnity provision shalt not apply if said injuries to or death of persons, or loss, damage, or destruction of property, is caused by the willful act or the sole negligence of SDG&E, its employees, or agents. B. Assignment. Customer shall not assign or subcontract any of its rights or obligations under this Agreement without the prior written permission of SDG&E. In no event shall SDG&E's written permission be construed as discharging or releasing Customer from the fulfillment of any of its obligations specified in this Agreement. 9. Time. Time is of the essence of this Agreement, and SDG&E reserves the right to terminate or cancel all or any part of this Agreement without penalty in the event that Customer fails or is unable to perform its obligations under this Agreement within the specified time. 10. Termination. a. Customer may terminate this Agreement for its sole convenience by written notice to SDG&E until such time as SDG&E pays any funds to Customer pursuant to this Agreement, at which time such termination right shall end. b. SDG&E may terminate all or any part of this Agreement upon the occurrence of any of the following -events: lil Customer becomes bankrupt or insolvent: lii) Customer assigns or sublets any part of this Agreement without SDG&E's written permission; lint Customer fails to perform its obligations under this Agreement in a skillful and professional manner, and in accordance with the applicable specifications: fivl Customer fails to perform its obligations under this Agreement in a prompt and diligent manner: or Ivl Customer fails to perform or comply with any terms or conditions of this Agreement. c. SDG&E may suspend or terminate all or any part of this Agreement at any time for its sole convenience by written notice to Customer. Termination shall be effective upon actual receipt by Customer or its representative of the notice, or 48 hours after deposit of the notice in the U.S. mail, whichever occurs first. Upon such termination, an equitable adjustment shall be made by agreement between SDG&E and Customer for the reasonable value of Customer's performance under this Agreement prior to termination. 11. Audit. During the performance of this Agreement and for a period of five years following the date of final payment, SDG&E or it contracted representative with a certified public accounting firm may audit any cost, payment, settlement, or supporting documentation resulting from any items set forth in this Agreement. SDG&E or its representative(s) shall conduct such auditls) at reasonable times and in conformance with generally accepted auditing standards. Customer shall retain all necessary records and documentation for the entire length of this audit period and shall fully cooperate with any audit(s). SDG&E shall notify Customer in writing of any exception(s) taken as a result of an audit. Customer shall reimburse SDG&E for the amount of any exception by refunding the amount to SDG&E within thirty days of receipt of such notice lor, alternatively, with prior written approval of SDG&E, by deducting such amount from amounts payable by SDG&E in the future). If Customer fails to reimburse SDG&E for any valid exception within the thirty day period, Customer shall also pay interest on the amount, accruing monthly, at a rate of 10% per annum. This provision shall not preclude Customer from disputing the validity of any exceptionlsl. 12. Subcontractor Audit Clause. Customer shall include a clause in its agreements with subcontractors reserving the night during the eeperformance finals agreement and for a period of five (5) years following payment under its agreement for its own employee representativelsl, or its contracted representatives from a certified public accounting firm, and/or for representatives from SDG&E, to audit any cost, payment settlement, or supporting documentation resulting from any items set forth in its agreement with the subcontractor. This clause shall require subcontractor to agree to retain all necessary records and documentation for the entire length of this audit period, and to agree to fully cooperate with all such audits. 13. Insurance. Customer shall maintain in effect during the life of this Agreement Comprehensive General Liability Insurance, including contractual liability coverage for liability assumed by Customer in this Agreement, with limits of not less than 31,000,000 each occurrence for bodily injury and property damage combined. Evidence of such insurance shall be made available to SDG&E upon request. 14. Disputes. If the total amount to be paid Customer under this Agreement is less than S100,000, any controversy or claim arising out of or relating to this Agreement, or the breach of this Agreement, shall be settled by arbitration in accordance with the Commercial Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitratorlsl may be entered in any court having jurisdiction. The decision of the Arbitratorlsl will be a condition precedent to the right of any legal action. Unless the parties aoree otherwise, arbitration hearings will be held in the City of San Diego, California. The prevailing party will be reimbursed for any and all attorneys' fees including those incurred in any arbitration hearing. In no event snail the arbitration or settlement of any controversy delay the performance of this Agreement. 15. Validity. The invalidity, in whole or in part, of any terms or conditions of this Agreement shah not affect the validity of any other terms or conditions. 16. Remedies. If Customer fails to perform or comply with any terms or conditions of this Agreement, SDG&E may consider such failure or noncompliance as a breach of the contract. and may cancel or terminate this Agreement, in whole or in part. SDG&E expressly retains all of its rights and remedies provided by law or equity in the case of breach, and no action by SDG&E shall constitute a waiver of any such right or remedy. The remedies reserved in this Agreement are cumulative and in addition to any other remedies in law or equity which may be available to SDG&E. The election of one or more remedies shall not bar the use of other remedies unless the circumstances made the remedies incompatible. If SDG&E reasonablydetermines that Customer has breached or is in anticipatory breach ofanotheragreement with SDG&E and that SDG&E's ability to recover the unearned portion of an incentive paid under such agreement is at risk, SDG&E may offset such unearned incentive amount against the incentive payable under this Agreement. 17. Survival. The obligations imposed on Customer by Paragraphs 3, 6, 7, 10, 11, and 12 shall survive cancellation or termination of this Agreement. 18. Complete Agreement. This Agreement, which includes any supplemental documents attached hereto, sets forth the entire agreement between SDG&E and Customer, and supersedes all other oral or written provisions. No modification of any of the provisions shall be binding on SDG&E unless expressly agreed to in writing. 19. California Public Utilities Commission. This Agreement shall at all times be subject to such changes or modifications as deemed necessary by SDG&E to comply with orders, rules and regulations of the Public Utilities Commission of the State of California as it may, from time to time. direct in the exercise of its jurisdiction. CKGFCRM Rev 727194 ATTACHMENT 1 EOUIPMENT SPEC SHEET Customer: City of National City New Equipment: Qty Description Unit Size/Measure (EER, COP) Make/Model # 541 LED 12" Red Ball Traffic Signal Lamps 14 Watt Ecolux 196 LED 12" Red Arrow Traffic Signal Lamps 8 Watt Ecolux Existing Equipment: Qty Description 541 196 Incandescent Traffic Signal Lamps Incandescent Traffic Signal Lamps Unit Size/Measure (EER, COP) 150 Watt 150 Watt Make/Model # CKGFORM Rev 09/03/97 ATTACHMENT 2 COMMERCIAL INDUSTRIAL INCENTIVE PROGRAM REQUIREMENTS San Diego Gas & Electric does not promote or require the use of specific contractors. Incentives for which you may be eligible under your contract with San Diego Gas & Electric are not linked or affected by contractor choice. Customers may choose a contractor of his/her choice, unrelated to the following options. The following information is pertinent once you have chosen a contractor: The contractor can not begin the job until you have received a copy of the contract signed by SDG&E. We will not pay an incentive on measures where installation commenced before the contract is fully executed. The following information pertains to time limitations, inspections, and check generation: Contracts are valid 90 days from the date generated. Unsigned contracts which exceed the 90-day limitation will be automatically cancelled and will not be valid. You will receive two contracts for original signature. Please return both contracts to your Account Executive. Contracts are not valid until signed by SDG&E. An original will be returned to you. Please note that each contract requests information regarding whether or not your company is incorporated as well as requesting your company's tax ID number. Both of these information requests (incorporation and tax identification) are necessary to process payment once your installation and inspection requirements are met. The contractor must install all of the equipment specified in the contract. The amount of the incentive is dependent on the quantity of measures actually installed. If less equipment is installed than was specified in the contract, the incentive paid will be less than indicated in the contract. Also, if the contractor installs more equipment than specified in the contract, the additional equipment will not qualify for an incentive. If you have any questions regarding any of the above program requirements, please contact your Assigned Account Executive directly. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 AGENDA ITEM NO 9 ITEM TITLE RESOLUTION ACCEPTING THE LO AUTHORIZING THE PURCHASE OF A FIXTURES PREPARED BY T McAvoy EXPLANATION. As allowed by Purchasing Ordinance #1480, Section 16, this award will be made as a result of competitive bids solicited by the City of San Diego. (please refer to the attached bid abstract). Wherein, Synchronex Inc. was determined to be the lowest responsive, responsible bidder, and was awarded their bid for supplying Red LED light fixtures. E / RESPONSE BID FROM SYNCHRONEX AND ATELY 1000 RED (LED) LIGHT EMITTING DIODE DEPARTMENT Public Works Synchronex is pleased to offer the City of National City the opportunity to take advantage of this competitive bid price. The City of San Diego bid fully complies with Section 11 of Ordinance #1480. Additional market research has been conducted to consider other brands, and purchasing options, and it is in the City's best interest to take advantage of this opportunity. X N rt of the Environmental Review Financial Statement $115,000 approved by Council a FY-97/98 C.I.P. program. As provided in this agenda. Ccc n' * No. O9 50a 5� In concurrence with the Cit ". '( y Pur asing Agea evri it is recomme : -. that the award be made to Synchronex, and that authority be given to the Purchasing Agent to issue the required purchase order. STAFF RECOMMENDATION BOARD COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) 1. Resolution 2. City of San Diego Bid Abstract 97-131 Resolution No A-200 (Rev. 9/8O) RESOLUTION NO. 97--131, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE BID FROM SYNCHRONEX, INC. AND - AUTHORIZING THE PURCHASING AGENT TO EXECUTE AN AGREEMENT FOR 'HE PURCHASE OF 1,000 RED LIGHT EMITTING DIODE (LED) FIXTURES WHEREAS, the City of San Diego issued an award, based on competitive bidding, to Synchronex, Inc. for the purchase of Red Light Emitting Diode (LED) fixtures; and WHEREAS, the Purchasing Agent has determined that the bidding procedures followed by the City of San Diego fulfill the competitive bidding requirements of Chapter 2.60 of the National City Municipal Code, and that it would be beneficial to take advantage of San Diego's bidding process for the purchase of this equipment; and WHEREAS, in accordance with National City Municipal Code Section 2.60.260, of Chapter 2.60, Purchasing System, authority exists to purchase equipment based on a price established by competitive bidding by another public jurisdiction. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of National City that the Purchasing Agent is hereby authorized to execute on behalf of the City, a purchase order between Synchronex, Inc. and the City of National City to provide 1,000 Red Light Emitting Diode (LED) fixtures. PASSED and ADOPTED this 7th day of October, 1997. AI TEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney George H. Waters, Mayor -, >_ I?iec,d BID No. C61a2/92 1 PAGE _I_ OF 2 CITY OF RAN 0IR00 PURCHASING DEPARTMENT TABULATION OF BIDS BIIYER/PROJ. MOR.: JaniCa Bennett OPENED: 4/21/9) 8 2:30 p.u. ESTIMATE: SI.800.00 LIGHT PItITT ING DIODES FOR TRAFFIC SIGNALS CONTRACTOR OR VVE�'NCIO�R: ThIC C+.., 1 6- yC�ONTRACTOR OR VENDOR: f CONTRACTOR OR VENDOR. ' �+�{- ''A 4.•.d - 1, CONTRACTOR OR VENDO ,1+� (pima'/, : .� ) CITY: y.,.arrA. cif) CITY: �'- CITY: rl-,t4_As,.1 01• , UTY:SM- ' 0 1 E n -- BID BONO: BID BONO: BID BOND: 111O BOND: ' OBS Ka. Ota.MltT DESCRIPTION — m! UNIT PRICK TOTAL ►RIGI UNIT PRICE TOTAL PRICE UNR PRIG! TOTAL►RICE 1.NITPRICE TOTAL PIECE l 9))0 Ea 12" RED BAI.L 177.53 1t5� 07i.,x. --> 'z'lo,Jo 2� 0S7 Luo.az > I 11.So I)ItizlgzS. s L, o ..... . 211S.4 HPG PART/ MI5 � '(A5P11,So• Ail,,...., ' C.-i'3(,IS If 1" 012.13. I . : 112;i • 4, kip 2 1881 EI 8" REP BALL 111.o1 201?)411z.47 11-1F40' ?.107.Yt.I/ f MS(,IP 4)8 TJ 75 03 I'll 07 �,a� KTG . PARTS Mars In44('.15�_ Alt-IkflD L1- tDnfs13ll ,.,1._{ jZA2-Aits ) 25)6 E. IV RED ARROW $8.75 A.:): Iga•oa R 11aRo.aa 77.a� 195.1906,0 1 -2 NFG PART/ MTa )c22_o,_Q9 M5PIz50-A1-_NuMs. f° f::. •ILL Y I2.(11456 .• ., 1712.14A -'4 TOTAL a3ogo/o1.7.0' 81d.°') I ti0 7l.9.7S Ir d80.o TERNS • ,), 1I . ) . a..41 NR ( o Li - t . �T7 1 Tr ,.. vi. n't..,u ed ) ) , a 1 "A �) ) l .- � d DELIVERY JU n; ,14t i l / 15 /°17 ,,Y,.rt -- .. /1� y js�,- PUBLIC AGENCY v MENDATIONR: �cti;et flelne.Tt () c c CInc, O N TOTAL RID 11.0 `101Op7.47 TOTALSID 1) Lit Zis8t8,iv TOTAL MO I) SaI2741,7‘ 7Qn NIT TOTAL a �,,�7 t.2(.NRT TOTAL 5,.;�.JL..15!;1INET TOTAL 14.2141.14.0.0 Ilnckid i tax I Is.n,e) l,ndudse lee A ISM) Ilneh.d.. hug I� s) rt unt...T.11.d 11l 131O PACKAGES 11.111 nine .r .. • .. . _ . TAL RID J TOTAL kids; IAt ► l..-ms1 to. D ..$.. PAd,. F,... 6411 619 236 5904 09/29/97 7:144m;joh(ax Wi96;Page 6!B 619 236 5904; PAGE. OF 2- BID No. C6182/97 1 CITY OF ■AN OleGO PURCHASING DEPARTMENT TABULATION OF BIDS BUYER/PROD. MGR.. Janlcu Beiia tt OPENED:4/21/97 0 2:30 p.m. ESTIMATE: 11,800.00 LIGIIT EHITTING DIODES FOR TRAFFIC SIGNALS CONTRACTOR OR VENDOR: --1 _L ►fI 1/ rMe CONTRACTOR OR VENDOR: `D t&.0 L..1Co �.. CONTRACTOR OR VENDOR: CONTRACTOR OR VENDOR: CIT-Y:byivit$ BID BONO: 7 j1,0tV1 (CITY:' I E;,;1 Rf,/ - CITY: CITY: tv �' I.-�..' DID ) BIO BOND: B10 BOND. ITEw Gummy DI$CRVTION UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL MICE UNIT PLACE TOTAL PLACE 1 9330 E# 12" RED BALL 131 00 Ii111jilo 0> 1 ar NEC PART, -.od j560 . f•1 215-01/ ftFr.TS 2 1881 En H" RED HALL 701.10 141 The_Q __.I_! 'JO i'1S f „+• NEC PART! LI51:1tii-0.a1 4_,I/- 1115-001 l 2536 E, 12' RED ARROW "01' O 20orTil,a ehyo 200j194,0d HPG PART! - -O., ��o I u i s -00( TOTAL 1 I���01�03.0� j n .v, ..--.�- 7, I.._. �/Y G.�_73�cL, 13 ram. J. L{ 1 5Co5 o ),. TERMS j—. / �I f.Lia DELIV—OPTIOERY L< 2. S_ p`L�,<f! —14 7° d aI5 N_T/H-' A S� PUBLIC AGENCY RECOMMENDATIONS: TOTAL BID _1.r4`1?i.) .4ATOTALBID _1.5.k9j501.�2 TOTAL ND TOTAL RID NET TOTAL _79241111N NET TOTAL ,1 O1 \�11111 NET TOTAL NET TOTAL .._ llncludas 11.4 Iunul lincludn III I lams) (Intkldas Ms l Woe) (Mdudss Iss l Isms) _— RIO PACKAGES tin q,I1C I4 1,Y •Sh RI )nnX� UI r Bid 'No. C6182197 EST. ITEM QTY Unit DESCRIPTION UNIT COST EXTENSION nn 1 9330 EA 12" RED BALL $ 1 /'�. 5' $ /o6rs 2S5 no 0-- MFG L X PART#-b i 2 C4 4 -,q N5 2 1881 EA 8" RED BALL $ 7 .s MFG PART# Do 3 rA2-A4/5 $ l'-/1 075. cc 3 2536 12' RED ARROW $ 70.oc $ /77 520. on c6\' c cotvr MFG PART#7)(22.A7-A14.5 SAMPLES $ 1.3E ffo, pb One (1) sample of each item shall be submitted on or before April 21, 1997 to the address below. Failure to submit samples shall be grounds for rejection of bid. City of San Diego/Street Division 1220 Caminito Centro San Diego, CA 92102 Attn: Jim Toci City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 AGENDA ITEM NO 10 ITEM TITLE RESOLUTION AUTHORIZING APPROPRIATION OF 1997/98 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS TO THE POLICE DEPARTMENT FOR PURCHASE OF MOBILE DATA COMPUTING SYSTEM AND DIGITAL BOOKING CAMERA SYSTEM. PREPARED BY DEPARTMENT A.L. DICERCHIO POLICE CHIEF EXPLANATION. Assembly Bill 3229, Chapter 134, Statutes of 1996, established the Citizen's Option for Public Safety (COPS) Program to provide local law enforcement supplemental funding to eligible jurisdictions, as defined, for public safety purposes. Under the COPS Program, the City of National City will receive its share of the $100,000,000 in 1997-98 appropriations from the State of California based on its proportionate share of the State's population using the State Department of Finance's January 1, 1997 population estimates. The State Controller has not yet officially indicated National City's proportionate share of COPS program funding as of this date. However according to the January 1, 1997 State Department of Finance National's City population was estimated at 54,700 making it eligible for approximately $129,719 in COPS funding during FY 1997/98. The COPS program is an on -going program. However it will require a new appropriation for continued funding each year. The State Controller allocated funds to each county on September 15, 1997. The funds in each county will be appropriated to the cities by October 15, 1997. (continued) Environmental Review xx N/A Financial Statement Appropriation of the above funds will have no impact on the FY 1997/98 budget. Account No STAFF RECOMMEND ION Approve the Resolution. BOARD/COMMISSION €OMMENDATION N/A ATTACHMENTS (listed Below) Resolution Resolution No 97-132 A-200 (Rev 9/8O1 COUNCIL AGENDA STATEMENT RESOLUTION AUTHORIZING APPROPRIATION OF SLESF FUNDS TO POLICE DEPARTMENT PAGE 2 In the case of a city, the City Council is required to appropriate existing and anticipated COPS moneys exclusively to fund front line municipal police services. Front line COPS funds may be used to fund both police personnel and equipment. The COPS monies must supplement and not supplant existing police services. COPS funds shall be appropriated pursuant to written requests from the Chief of Police. The request must specify the front line law enforcement needs of the requesting entity including the personnel, equipment and programs. Pursuant to AB 3229, the City Council must hold a public hearing in to consider these requests. Funding will be determined by a majority vote of those present at the Council meeting within 60 days of receiving the request for funding. The City Council must consider these written requests separate and apart from the proposed allocations from the city general fund. The National City Police Department is therefore submitting a request that the City Council appropriate FY 1997/98 Supplemental Law Enforcement Services Fund monies, estimated at $127,284, as follows. 1. MOBILE DATA COMPUTING PROJECT: $101,902 Last year the Police Department utilized $127,284 in FY 1996/97 SLESF monies as part of the funding for the purchase of a $334,322 Automated Field Reporting System which included 40 laptop computers, automated field reporting software, main data base, Arjis upload software and one year of system maintenance. The AFR project which is on schedule for completion in January, 1998 will provide most of the Police Department's primary report takers, (ie. Patrol Officers, Crime Scene Specialists,etc.)with the ability to complete reports in the field and upon subsequent arrival at NCPD electronically download the report data into the Police Department's Main Records Data Base. COUNCIL AGENDA STATEMENT RESOLUTION AUTHORIZING APPROPRIATION OF SLESF FUNDS TO THE POLICE DEPARTMENT PAGE 3 On September 25, 1997, the Police Department received a one year COPS MORE grant award in the amount of $163,278 from the U.S Department of Justice to help fund a mobile data computing system. The proposed Mobile Data Computing system would build upon the Automated Field Reporting system funded with last year's SLESF and Local Law Enforcement Block grant allocations by funding the purchase of modems,a cellular digital packet data communications base station,mobile data computing software and one year of CDPD communications service and maintenance which would essentially give the laptop computers purchased with last year's SLESF funds mobile data computing ability. When initially completed, the proposed Mobile Data Computing system would enable officers to transmit their police reports via the CDPD communications system from laptop computer in their vehicle to the police department eliminating drive time. The Police Department currently estimates that one hour of drive time to the Police Department to turn in reports per shift could be saved thus freeing more time for Community Policing activities. The Mobile Data Computing system would also enable officers to run their own stolen plate,vehicle registration and warrant checks. This would result in additional time savings for officers as they would no longer have to wait at calls for service and traffic stops until our multi -tasked dispatchers had the time to run their records checks. Four other law enforcement agencies in San Diego County including Oceanside PD, Escondido PD, San Diego PD and the California Highway Patrol currently have operational Mobile Data Computing systems. Two other local law enforcement agencies, the San Diego Sheriff's Department and the Chula Vista Police Department are currently developing Mobile Data Computing systems. COUNCIL AGENDA STATEMENT RESOLUTION AUTHORIZING APPROPRIATION OF SLESF FUNDS TO THE POLICE DEPARTMENT PAGE 4 Although not part of this project, it is the intention of the Police Department to eventually obtain a Computer Aided Dispatch system. Having Mobile Data Computing capability will give the Police Department the ability to dispatch non -emergency calls for service to officers via CDPD when a CAD system is obtained in the future. .7 Under the proposal the Police Department is requesting a total of $101,902 in SLESF funds appropriated towards the Mobile Data Computing system. Included in that amount are $54,427 needed to meet the required 25% local match for the COPS more grant, $22,500 for 15 additional Mobile Data Computing software licenses not included in COPS MORE project budget, and $24,975 for 5 additional laptop computers loaded with AFR software. 2. DIGITAL HOOKING CAMERA SYSTEM: $27,817 The Police Department is also requesting that $27,817 in SLESF funds for the purchase of a digital booking camera system. The Police Department's current booking camera frequently breaks down and is in need of replacement. The proposed purchase of a Digital Booking Camera system would enable the Police Department to use current digital technology to maintain an electronic data base of all booking photos. The requested appropriation would fund the purchase of a digital booking software license, software customization, digital camera, desktop computer, color printer, scanner, installation and training. The Digital Booking Camera System would provide the basic components necessary for a system that could be upgraded in the future to provide for electronic transfer of photos to officers in the field or to other law enforcement agencies. 6 other law enforcement agencies in San Diego County including the San Diego PD, El Cajon PD, Coronado PD, Escondido PD, San Diego Harbor Police and San Diego Marshal Office have recently purchased digital booking camera systems to replace their traditional booking cameras. The Digital Booking Camera system will be capable of integration with the Automated Field Reporting system so that booking photos can be attached to crime case file in the master data base. COUNCIL AGENDA STATEMENT RESOLUTION AUTHORIZING APPROPRIATION OF SLESF FUNDS TO THE POLICE DEPARTMENT PAGE 5 The proposed Resolution would authorize appropriation of $101,902 in 1997/98 SLESF for a Mobile Data Computing System and $27,817 in 1997/98 SLESF funds for a Digital Booking Camera System. J RESOLUTION NO. 97-132 RESOLUTION OF 1n± CITY COUNCIL OF 1'H, CITY OF NATIONAL CITY AUTHORIZING APPROPRIATION OF 1997/98 SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS TO THE POLICE DEPARTMENT FOR PURCHASE OF MOBILE DATA COMPUTING SYSTEM AND DIGITAL BOOKING CAMERA SYSTEM WHEREAS, Assembly Bill 3229, Chapter 134, Statutes of 1996, established the Citizen's Option for Public Safety (COPS) Program to provide local law enforcement supplemental funding to eligible jurisdictions; and WHEREAS, the City of National City will receive its share of funds in 1997-98 appropriations from the State of California based on its proportionate share of the State's population; and WHEREAS, COPS funds must be used to fund front line municipal police services pursuant to a written request from the Chief of Police. WHEREAS, at their regularly -scheduled meeting of October 7, 1997, the City Council held a public hearing to consider said request. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Council authorizes the appropriation of the 1997/98 Supplemental Law Enforcement Services Funds in the amount of approximately $129,719 to the Police Department for purchase of mobile data computing system and digital booking camera system. PASSED and ADOPTED this 7th day of October, 1997. ATTEST: Michael R. Da11a, City Clerk APPROVED AS TO FORM: ,04[4:g George H. Ease:, III City Attorney George H. Waters, Mayor City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE Oct. 7. 1997 AGENDA ITEM NO 11 ITEM TITLE STAFF REPORT ON ANIMAL CONTROL SERVICES PREPARED BY SKIP DiCERCHIO�rC� DEPARTMENT EXPLANATION The following staff report is in response to the City Council's request for a cost comparison for services currently being offered by the City of Chula Vista Animal Shelter and our own ARO and the County of San Diego's Animal Control Service. The attached report reflects a thorough analysis of the cost of both programs and an objective analysis of the level of service offered by both programs. CHIEF OF POLICE POLICE Recent City Council action in Chula Vista further supports our belief that they are committed to providing a high level of animal control service to the communities they provide services to. The recent decision by the City of Imperial Beach to sever their contract with Chula Vista in favor of the County Animal Control Program in no way influenced the recommendation by this Department. Please see the attached report for further details. Environmental Review N/A Financial Statement N/A Account No STAFF RECOMMENDATION Accept Staff report recommendations to continue current ARO Program and continue contractual relationship with Chula Vista Animal Shelter. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No 1. County Proposal 2. Misc. Correspondence A-200 (Rev. 9/80) Procedural Changes • ir- of animal care has been im Aal i al Care , e�.:I dg� eSsive prcEr'._;plemented, where care is given continuously throughout the day. Wash -downs had previously been nfn d twice however cleaning occurs constantly throughout the performed daily,� e e. �.. day. Steam cleaning is performed weekly and daily disinfecting is performed. Each animal is checked for health and behavioral indicators throughout the day, with formal logging of those observations being. done twice daily. • Vet. Care Staff has been instructed to immediately transport any animal that shows signs of ill health to Bonita Pet Hospital. Veterinarians are now visiting the shelter on a near daily basis to assess the health of the animals and provide guidance to cur staff on their care. (See attached) • Food Animals are fed a rri.-cure of dry kibbie and soft food, with adjustments ents being made for animals with special dietary needs. • SpayfiNeater We are actively involved in spay/neuter of adoptable animals. • Vaccines Every animal entering the facility is vaccinated (Di-Z?P RC?) Vaccines • De-wor.nin-g Adoptable animals are sup; yt to fecal 'testing and deworrnina oerfor ned when, necessary. Stang _kennel wasstaffed with one `•il time are.^.cant. A second • Kennel Sta= Pre•r,eu�ly. the w.....,r. -- time. -- attendant was on restricted jury Present st.'.r":;, 'nc!uces t-ree `ciI n^ kennel a_-endants. trained by ACC) Juan • Oi se Staff Previously. the c=ce was wiled by one full n e doff.{. Curter: sra=r:_ - ii--irne and n ram -time clerk. (One ler: temporary includes two ..__. .... one �a�_ �. _..,. t is on.. _ , assizr.unent ftcrn the Police Dept.) • Vete:-in. nCouncil roc entl aut :'�:d ed ...^ltg .a. -�-- -v et �.:�-••aft.an and Re=sere Vetennar Technician. ACO Estrada is a licensed ve:enzarlan in Mexico. Field Services • OEcers Top quality field services are still provided to residents of Chula Vista and our contract cities. Combined experience of cur ecers is 79 years. • Dispatch A computerized dispatch system has been implemented. animals are ann d for t identification This has • Moro -Clop All impounded arc...fine., o s�cre-chip, ice^�:^c en. been successful in reuniting pets with :heir owners. Pending Projg=,s • Pet Education We plan to make presentations to schools and other community croups regarding resccrsibie pet ownership • PET TV A new local access cable channel is expected to exclusively address pet information. We intend to use that service for promoting the shelter and its prossarns. * Extended Hours We hose to extend shelter hours on weekends. • Corsuitation Audits may be sought from SD Co. Vet and/or American. Humane Assoc. 21 it, U h1 1 01 r1 r-I If) O 't1 • 1 N t) 0) I1 II I 111 • 1 () Ci S1 • I (1 U 1J 0 JJ 11 -r-1 11/11 '(I r I t.I U 0) 11l r l -, I t) 11 11 E- -rt 'I Ii ry A? () t:1 .1I L, III U 1-1 r) 11 0) 0. 1 U to ui [o O Ii I- O I l) 11 '. I A)-' 'L1U N li (� ((I (U v I Ft, E-1 •rill ii SI /d E 1 01 Itf p Id I ) U .-I -1-1L7 1)1 W U to N Ill -ri up._.... Ft t-1 C-1 'J G •', $I It $I Irl 11 O -I I 0P :J O -. 1 -I I O 11 -' I ,1) O I (I) In 11 Illy (d= O (II t•' (11 Itl ' I IJ (I) - .'. 11 II U ` O -1-) (I) I I 'O 11 • .1 3 - . 11 I N '(I 01 I nl I) N Si 'I) '• (I) .(1 U .(i . I I Iq :II n1 ' I :I:It 1 SI II , •1 1) '11 '$ Ili l) 1i SI U I SI () (1-1IJ0? UU .I , t' N 111 -i •() /1nI S I '11 ni U In n{ SI 11 O d V 00 It II, I i ,•1 = ISI U II? 1 I) 1 U ,11 1„ I $I •II .1 SI 1) 11 I, ili l O) •I)'II IJ n( 11 {, O it t: I nl O)•),I ii id= LI i�Ir ( 0) ,-I 11 Id .-. 1) L i ..1 N'I I U U 1 r- 1III ,I.-•! ' 01 In 1� $1 '-.4I U 1 I)'tl 01 11 II iJ O ri? Si .II .t1 1-i In I 11 Id 0 II) U () 1J 11 U •v 01L: 1 1i i' RIU t)) U u) •-I a). I.II 11r_I 11 t) ',>• ()- U II I({ 11 O () (1)'J -• I IJ 0 L) St 1.rI ti •.--1 L: SI U) 0 11 (I) 0 Li IJ -,I O N I) 0 0 1 (-) •`'1 '(i ,> n1 -. i I; U Al id O U N O ni N Id U U id "" 0,•-i 1.1 UIU 4) r--I X • ,I III 1)'t1 = U1 r_I O i� Id 1 i • III Id 11 () III (n I) 11 ii Li -• I f1l'J r,0) (1) L) -(• U 1 -,I h•U l) N 'iI U (l 01 U 1t .L1 nl , l 11 U) .41 S I U (U (I d 0) t)I Ul 'I' { i '-I , I >, 0nl (1 O 1) y 1 0 q) � 1) L. ,1 Lt ill O) 1 I I. V N 'J I t ;I i-1 al U I I I U U 1�''I 1 UI (11 •, 1 111 .(1 U II IJ IU (1) U1,11 ,. 11 1J '[) (n If) IJ 0? 1' ql (11III SI 11 0) U U) I• r' tI N (d (4 '1i c1 I: 11 IJ (II S1 N 0 1 a l J .I' VI U .(-1 't11.J U in O b)I) 01r1 '1 • I IJ I i ii O •C1 $ I (d I -11 IJ (1) IJ Ill ) 1 111 N J 0) I.1 V1 rl rr-1 I r-I r I U (11 r1 r-I O (1-rI U1N 0) O-.1 Si Si '> U Si Si At 11 Si Si in 11 N Si 1i (.1 nl N id -' I .(1 Id I) U U UI 3 U) 1J U In ' U IJ 11 UI 5•)I'U'(I to N U N I I nt 11 U) 0.(I'O 11 t1 •(i 1J : •.I IJ O O N V $ I '- h IJ -rl I, r 1 I)' IU 11 V) O U •�) 0) !' U -.1 O (1 1 It .•I i •1•, rr , I I r,Ui nl , l� I; .. 11 Ill ' I In qj • O 0 0/ • I In -Y." O O Ill 'IL N r1 01 I PI ,..1 -r t )1 SI 10 ,-I O I)• 0, to 1 II U- 1I -.1 1) 11 ti O r..I '.1 )1 () 10 -: 1 III I II/ � j 'I� O �i )1 I td r- 1 1 U (11 N 0 _ nl (1 11 U '1 = Ii N O d1 11" i N n1 '(1 11/ O -I I (II ui 01 U U .' t-• U II Ui I -I t)I • li (1) N r-I U IJ •O 1 i (IW tJ (: U U in 01 E 1tl '($ to II U JJ II (d .1 1-) 0 Si O -. 1 ,. I (1 t: 3 11 CJI'tl , ') -.I U C). t I "tit I) -I ,-1Id () •-I Cl U _ (11nl JJ () _( IJ •-1 O U N 't1 St 11 ' ✓ 1 O` 'O 14-1 01 1 rI (') 0 In ✓ I (J .I CI ;>I '-; -rl 1' ,'> .-I rl O = 11 U 1-1 I -I Id O L) -- = 1), (i 'O FI N 11 U SI 0) In J IJ •-1 U SI Li ri, -• I 01 SA 'I -I d) (I U•.I U-•I nI Nf--1 I; U N O Si U I, 3 1J Li U 1-1 " N 131 I 'LJ • 0N111'U ›,-.) 'U N 11 - -I 1 U U) 01 1J 1) 01 .1I 1.1 . -I 1) l 3 1 nl I, IE m (1 in n1 41 'S-I ,- I ;}, to to 11 r I (3 nl )) •rl U In •1 I1 •• .1 1 'l1 (U II 1 d, }I t1 10 1 (tl .(1 U •J (—t 111 O•I (I SI O d) -• 1 , ") 31 3 tl (I)O ) 1 • 01 l; UI Ir) )) '4-1 i 1 U 1.1 (I) t 1 N O) U 1(( 111 IU •tl I) N U tl (n) ti 1) 111 •� t 11 0) lJ -, I (- I 1 - I U S 'L1 0,1(1 'L1 U V1 SI U II { U •ll U U SI U U (n 1 d) ,.I I{ 11 ,-I l) f UI N ill -.{ U - I 1 St O 4I -,1 IJl (1-1 d) (n U �, U n11 { }{ .LI }1 1 II i V 1' 0/In 'LI t 1 -. 1 1.1 •1 I' 1-) dl nl G 'n d) 'U 'LI .I 1 11 1 V (11 1) In U I I , }1 IU U ,. 1 (11 (II 3 (I ! I nl N tU U .(l N P( lJ it In y 11 N (I) u) •.) • -1 ill(), I'I1 ().0 l) tJ.-1 U N }I O I1 • 1 I 111 fi SI N ui wn .,{ nl d� 3 U �iI (n In U1 I d) y { (II ,- I )1 ' 'its; •,1 •'U (10 1 S; U 1, 4I '1 , I (n U Id U r-1 U) di ,-Itol- O)lV U }) (t1 t- 14 0 }1 U in I) 0 )J J.1 s I d) U1 FJ Ii '0 N III U 0 -, I N () I .L )J'U 1-1 U (d 3 1, I (11 (d d) U I' I II U 11 -, I U t II (I) III (11 = I: (1 U I- 11.1: • (1 0• I I) )_( • I I I ;.,'U 'll 10 1U I n{ O I I .I 1 nl 1 1, I ill UI u I SI 1n Q1 ;`, n) III -I • 1 '11: 1 tl () I' ,t•'(1 1� '111 01 11 ' 1 O • (I (11 •I (1 Ill I' II '11 O to . 1 O III • I ,(1 11 ln'-SI nII)(d (�I a (11 tl, •1 I) II (11 1-1 .1 -t1 (11•1J • t l '11 ()0) t) 111 '� O) tit I) -,I I, 1 a1 11-;01.1: is Ili 11 i 01 O )) I' -I U U (U U " 1 N 1) U) (V,ni.11 }I III 11 SI tll I l 01 0) O Id U U 111 I -I U I), 0 I) -, I 4),,I I -' I ul In id 'I I 111 'l1 1 1 'l l -,1 -t; it I I)) :1,IUI 1 I ;> 11 0 II (-) U U 'U II I, nl t' 11 (I) ,I u) nl UI ul IU t»Ili•1 I,t1O 41 -.I 11 .tl 3 II -, 1 11 SI -, (1) _t' t) 11 , ) I. O 0 V I.I N ,-I ,tl •) IJ U -•i (r t,) '11 '!J (il ,(_t 11{ •i I • I 1.1 ,• I 0 N 1� 'U 1-1co �•1Iar in 1) t) ,t1 3 'Cf 11 'LS ' (i *(1(- , 3 id 1J ,1 in • d) ~1 3 1.) (I d) 0)-,I o In l)) 1•1'- 1.1 01 'Ll T I t11 (I) :-) N el Ll n-1 .0 In v) •1; O) 11 4I I) 1.),.ti O (1) II :III t) 'tl III 4)(l N ,, Lin) Ul i a In ) , rtd U Id }I () qi U 'u r) ' 1 (0 In 4 1 U 'U to , O) Br (I O Ld 't1 nl I I t) '1 in, I'(f .I O, O"•I, I t,"(.i , 1 (I) FS1 li •. (II }I 4..�I N .'L1 N -1 }.1 I: j, }t 0) O %''I' u) , I U 41 trI 01 .. 0 U (II , N m 'U (l In 1 I nl In Uu) t1 di'(7 J (.) I 'C1 i I u) U) 1J Inns -'I U Si rl (: . -1 Id tl-I V '01 : (111 $1 }I (Ti { v) U U IDr, (1 ,>.. 1111 3 (1 nl n) (ts '0 1 ,-I I:'tl Ill 't1 'U 't) -.1 N ' •U ',1 rl r1 1: Ill I 4, L) N (-) N J't1 N National City / Chula Vista National City Animal Control Cost Comparison NC ARO Compensation' 48,095 CV Shelter Contract 35,834 Vet (inc( after hrs) 3,080 Vehicle" 5.114 'Sts'r€ota - _ __ _.: _ -- SZ I23r I License fees"' (- from cost) I 15.997 Total budgeted cost. including 3% 649/97 and benefits (from Fnancel -' Includes maintenance and amortization based on latest Puclic Wants info available ""Ac:uai 1995-19966 L.:cansa Revenue (from Finance) County Proposai (full service) County Proposal (full service) _Full -Service Ccntrac: I 165,544 County License fee Projection j 93,544 StitL-Tettaf—, t-2Z000 Additional Costs: 1,540 Vet (after hrs only)" Dead Animal Removal 9,600 Wildlife Trapper I 5,000 Sal tietalAdd_ .. . -.;_ -.-1,..t4Q Casts not covered in Ca rays futl Servtu' proposal Based on assumption County will imp(emem log !Cense canvassing program 'County vet only avail'ue-Sat Cacc-17:C ire )estimate = : 2 urarr, vet expenses: F.:il-Service Contract 165.524 License fees 15.997 (StaItTata- -..-. _ . _ -=~ 547: Additional Costs: 1,540 Vet (after hrs only)' Dead Animal Removal i 9,600 Wildlife Trapper 5,000 Snit% AcidttimafCasts_ ` %4a Tatar Net Cast- _.. _ _AtS51587t Costs not covered In Coutty%'Full Bernal' proposed Actual 1995-1996 N.C. License revenue (from 'Finance) 'County vet only avail Tue-Sat 0990.1 7 0C brs (estimate = 1T current vet expenses) Total National City t Chula Vista Option Estimated COST SAVINGS: 54.05% $89,561 1 P-eoared by .NCPC Crime Analysis Lirt 9!'5i9T BarwCo srcc xis City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 12 AGENDA ITEM NO. ITEM TITLE Report: Audio Tapes of City Council Meetings PREPARED BY Michael Della 'N DEPARTMENT City Clerk EXPLANATION. City Clerk SEE ATTACHED Environmental Review N/A Financial Statement Potential costs addressed in attached report. Account No. STAFF RECOMMENDATION Council direction requested. BOARD/COMMISSION RECOMMENDATICN n/a ATTACHMENTS (Listed Below) Resolution No 1. Staff Report INTRODUCTION In June of 1996, the City purchased a new recording system for the City Council Chamber. One of the features of the new system is the capability to record for up to 3 hours before it is necessary to change a tape. That feature is made possible by recording at half the speed of a regular tape recorder. In addition to minimizing the disruption caused by more frequent tape changes during a meeting, the half -speed format reduces the number and therefore the cost of tapes for the City and for interested citizens who desire to purchase them. Recently, concerns have been expressed that the format in place since June 1996, limits the ability of the City Council and the public to listen to audio tapes of Council meetings. It was requested that a report be prepared to address those concerns and related questions and recommend a course of action. It should be made clear from the outset that there is no legal requirement to tape record City Council meetings. Meetings are taped as a means to assist in the accurate preparation of the official minutes. Once tapes are made, they are available as a public record. BACKGROUND Under current practice, when someone asks to purchase tapes of a City Council meeting, they are informed that they will need a tape player that can play at half - speed. If they decide to proceed, a copy is made on our high-speed dubbing machine and provided to them at a cost of $8.00 per tape. Our records show that in the three-year period from July 1994 through July 1997, tapes of City Council meetings were purchased 15 times by 13 individuals. If someone desires to listen to a tape, they are set up in the City Clerk's Office with the transcriber/player and headphones for privacy. If they desire to record from our tape player to their recorder they are free to do so. We do not maintain records of the number of times people listen to tapes of meetings. Prior to this issue being raised a few weeks ago, there was no indication that a problem existed. The fact that the new recording system and half -speed format have been in place for over a year is clear evidence that problems, if any, have been minimal. A potential problem could arise when an individual wants to purchase tapes but does not have a tape player that can play at half -speed. After reviewing that situation, it has been determined that the two most logical options are; 1) We can manually record from the half -speed machine to a regular speed machine or, 2) The City can purchase a 'reformatter that will dub tapes from one format to the other. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE October 7, 1997 13 AGENDA ITEM NO. /aro TF178,6 MMUNITY BUILDING BY SWEETWATER HIGH'S MARINE CORPS JUNIOR RESERVE OFFICERS TRAINING CORPS (MCJROTC) FOR A PARENTS NIGHT POT LUCK FOR 400 ATTENDEES ON MAY 29, 1998 AND WVER OF FEES PREPARED B1C.R. Williams, Jr. DEPARTMENT Public Works EXPLANATION. The Marine Corps Junior R.O.T.C. program is an Educational activity organized and sponsored by a school located in National City; and as such is authorized use of the Community Building by the Community Center Rules and Regulations. The fees are: Hall $410.41 Custodial 128.46 Kitchen 50.00 Total: $588.87 Waiver of fees is requested by the MCJROTC per the attached letter. Environmental Review X N/A Financial Statement Loss of $588.87 to the General Fund if fees are waived. Account No N/A STAFF RECOMMENDATION Council decision on waiver of fees is requested. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No. Marine Corps Junior Reserve Officers Training Corps letter of 18 August 1997 A-2[0 (Rev 0/e.1 MCJROTC UNIT Sweetwater High School 2900 Highland Avenue National City, CA 91950-7495 Honorable George Waters Mayor, National City -;, .,,;::;.:I243:National City Blvd. - National City, CA 91950 Dear Mayor Waters, 5050 MCJROTC 18 August 1997 You will recall the very successful pot luck dinner and awards ceremony our MCJROTC unit held at the Community Center on May 30, 1997. I particularly appreciate the fact that you and Mrs. Waters were able to be with us. We had over 400 cadets, parents and friends in attendance. The evening was a resounding success and we look forward to an even bigger and more efficient event later this school year. I am again requesting the use of the Community Center, to include the kitchen facilities. for Friday evening, May 29, 1998, from 6:00 P.M. to 9:30 P.M. It is also respectfully requested that the unit be granted a waiver from all fees for this event. As we did last year, we will provide cadets to assist in breaking down the chairs and tables at the end of the evening. We will also have cafeteria personnel from our school supervising the use of the kitchen facilities. Please extend our appreciation to the City Council for the use of the facility earlier this year and for also considering our request for a repeat performance. If there are any questions, please contact me at 477-3756. Sincerely, `7� R.L. HANTHORN Colonel, U.S. Marine Corps (Retired) Senior Marine Instructor Copy: Dr. Phipps Ms. Perrault 001-3585-13000 C TY CF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY ELVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPCRARY USE PERMIT PURSUANT TO THE PROVISION CF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. When completed and signed by the Director of Building and Safety, this form becomes a permit. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of a specific list of temporary land that uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) months prior to the requested activity/event. PLEASE COMPLETE (Print or Type): SPONSORING ORGANIZATION(s): ORGANIZATION ADDRESS: 5-EAT 00 CtTy SC{,%e2Llp,otc C/ {C> PHONE (" l°' ) 4>> (CC&'L _CCATION CF EVENT: \u )C • Sate L- Lv/() . tµK o C( i-' Cyt C1 t4 DATE/TIME PERIOD REQUESTED FOR EVENT. REQUEST FOR EXTENSION: FRCMQ Z�C� FROM HOURS OF USE. 1C. A.M:P.M. TO (C A.M.:F.M BRIEF DESCRIPTION OF EVENT: d — I / C,2V, (A or of summary of the evenoactrvry may ce anacrec. to the ao pilcatc.rt SPECIFIC USE REQUEST: JUSTIFICATION: WAIVER OF FEES REQUESTED: YES1 1 NC[ 11 REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES (cuc:e one) WILL FCCD OR BEVERAGES BE SOLD: YES[1 NC[ WILL ADMITTANCE BE CHARGED: YES[ ] NO[ STATEMENT OF FUTURE INTENTION (MOBILE UNITS): FACILITIES ;When Apt:licable) REQUEST ASSISTANCE WITH THE FOLLOWING: (If "YES" comolete attached supplemental questionnaire form) YES{ ] NO1 (Note: Consumction or sale of alcohol beverages :n Cay ParKs is pronibite ) 1 WILL MERCHANDISE SOLD BE SOLD: YES[ ✓1 NC[ MORE THAN ONE VENDOR PARTICIPATING: YES[]' NC[ NOISE. CROWD. TRAFFIC CONTROL: SECURITY CONTROL: PARKING,'EARRICACES. - EXTERIOR LIGHTING : TRASH DISPOSAL"SITE CLEAN-UPAFT_R EVENT. SANITARY FACILITIES. 'Note: If reouesting to use City streets or property , please attacnea a moo orsae ciao m- icntipg the route or ores to he usee_) PLEASE COMPLETE (Print or Type) NAME OF APPLICANT: ADDRESS: SIGNATURE OF APPLICANT: cnCNLti PHONE: C. DATE: (FOR OFFICE USE ONLY) PERMIT FEES: $191.00/PAID USE GROUP: A BOND: N/A PERMIT NO.: A USE CLASS: PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS /COMMENTS: (See Attached) (CATE APPLICATION RECEIVED) BIASING AII.SA�EE KEPT. REC_F sEF, 041997 NATIONAL CITY, CALIF. APPROVALS (Check Where Applicable): ate te Initla� Dare Into! �•• mime case Irma Dave Date Date PLANNING YES [ ] NC [ j SEE STIP FIRE YES [ ] NC [ I SEE STIP PUBLIC WORKS YES [ 1 NO [ ] SEE STIP [ FINANCE YES [ ] NC [ ] SEE STIP [ ] POLICE YES [ I NO [ ] SEE STIP [ ] PARKS & RE'C. YES [ ] NO [ ] SEE STIP [ ] ENGINEERING YES [ ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ ] NO [ ] SEE STIP [ ] RISK MANAGER YES [ j NC [ ] SEE STIP [ ] COMMUNITY DEVELOP. YES [ ] NC [ ] SEE STIP DEPT. CF TRANS. YES [ ] NC 1 ] SEE STIP [ ] CITY COUNCIL MEETING CATS_ October 7, 1997, 3:03 TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] MICHAEL ROUSE, DIRECTOR BUILDING & SAFETY DATE CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: Seafood City Supermarket LOCATION OF ACTION: 1420 E. Plaza Blvd. DATE OF ACTIVITY: Saturday, October 26, 1997 TIME: 10:00 a.m. to 10:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE STIP [ ] FIRE YES [ x ] NO [ ] SEE STIP [ x ] FINANCE YES [ ] NO [ ] SEE STIP [ x ] POLICE YES [ x ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ x ] NO [ ] SEE STIP [ ] RISK MANAGER YES [ x ] NO [ ] SEE STIP [ ] SPECIFIC STIPULATIONS: FIRE I. Permit is required for assembly. Permit fee of 65.00 to be paid at the Fire Department. 2. Fire Department access to be maintained at all times. 3. Access to Fire Protection equipment must be maintained at all times--15 feet minimum. (Fire Hydrants. Fire System Connection, etc.) 4. If canopies or tents are to be used they shall be of flame-retardant material. Fire Department permit will be required at a fee of 65.00. FINANCE 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separated vendor must have a separate business license. 2. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. TUP-APRV1 DOC CITY OF NATIOINAI. CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDICH IITICATIOM AGlt3Z?SZNT Persons requesting use of City property, facilities cm personnel aze required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization cC�O) CA �(�1PNL��2 Person in charge of activity NNy F - C Atj np.3 6 Address 1473 Pll\'5`4,)D N-: Cp -Me w Telephone d - 6.1 City facilities and/or property requested 1 2C F P(-1A4 8LvD Date(s) of use oil d-s i 7 HOLD HARMLESS AGREEMENT The undersigned hereby agrees) to hold the City of National City and the Parking Authority of the City of National City harmless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costa, losses, damages, injuries, litigation and liability arising out of or related to the use of public property by permittee or permittee's agents, employees or contactors. CND SNP C 1 Signature isf Applicant Official Title Date Certificate of Insurance approved 198712 FROM : FORTUNE MANAGEMENT CO. INC. FHCNE NO. : 81EE12S271 E_ 0 1SE -^' CO Lit ACORIC mixest Schell & Eggert 7901 Raytheon. Rd. San Ds.eaa, CA 92111 (619) 541-7177 FORTUNE COA)MO,DITIES CORP ETAL 3658 S. NOGALES WEST COVINA, CA 91792 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORM% CONFERS NO RIGHTS UPON THE CS 1TFICA':'E HCL DOSS NOT AMEND, EXTEND CR ALT POLICIES HELOW. COMPANY • :ATRIA COMPANIES AFFORCING COVERAGE A FIDELITY & GUAXANTEE CcupANY LETTER COMPANY c LETTER toM,:AN• D LETIFA COMPANY GOLDEN EAGLE INSURANCE COMPANY (Cd *-9gfa a tY .s'w"kd!v�`:.`te,`3. ,"3' :-. �4ti' ' % i;`t K � rc� ' ,� .�iM., ,y -. ww.h+.c, : a :.:�;. n b ra r,, a}b.,5 �.$. nrn,... . � J.'✓"%�+i: ,i,77Vn: ii> �i.�b4rp X�.,�..,anr.w 'w.`�`�'','.,�1✓n i>n-.AY ..•Y . rZk:.Y.��l�...ci.{n. zxl�f�?:!•�1}�'� NIS;3 TO CERTIFY THAT THE POLICIES DP INSvPANCE LISTED BELOW NAVE SEEN ISSUEC TO THE INSURE: ABCYE FOR THE nUCY PEF:CO INCtGATED. NOTWITHSTANDING ,ANY aEOUIREMENT, TEPY OR CONOITICN Cr Aye CCNTR4CT CR LTIIEFI JCC4'-'•Z i WI"I.1 PESPI;C? TO wHICH T S C ITIFIOATE MAY BE ISBUD CP MAY PERTAIN, THE 1N5JP.ANCE AFFORDS] BY THE POLICIES DEISCPISEO HEREIN IS SI.E.+$C7 'C ALL THE TERMS EXCLUSIONS AND :CND.TIONS OF $4 ,4 POLICIES. LIMIT.« E-OWN MAY 'r.AVE BEEN RE..CED FY PAJC LAIMS, ..... POLICY WHIM........ POLR iCT SdCTTVE :POLICY EXPIRATION LAUTS CA!'E (MMM7Ml, ; DATE IMM,CZNY) MIL OF INSURANCE A CENEAAL LLABILtI X CCMMe.PtAL OENERL LIABILITY CLAMS MACS X `CCC.?. OH1dIR'9 S CONTRACTOR'S PROT. AUTOYDSILE LIABILITY X ANY AUTO ' AL: OW'NEO AVMs soli:cao AVTC4 X MIRED AUT09 X NCN.OWNXO AUTO$ CAR40E 1Eam CP1=27412300 CPR50227412200 EXCESS LAOIIJTT UMEREL.A FORM O rICR ?KM UMBRELLA ROW WORKER'S COMPENSATION AND EMPLOYERS' LASE -ITT OTHER NWC4201E8.033 OM30mrTION IF OPENAI6NSIAORNENANHCIaE/EPEEGI REJS RE: FILIPINO OULTT'RAL FESTIVAL OCTOBER 25, 1227 LOCATION' SEAFOOD CITY, NATIONAL CITY CA 05/03/97 0s/03/97 '12 /01 /9 6 .EHEPAL A3GP.. ATI �..... ..........if PP:OJCrrCTASPrO> AG^ 06/ 03/ 998, P:h+4A.. trACV. EACH CCCU0.R_HCE FIRE DAMAGE (Any Md',re) I MEC. 7'FEMSE CAny <•+a . , �. 5 2,000,OOC 2,000,00c ,000,0CC 1,000,O0C 250,000 �.000 . C^.; TEINE: STISLE s 1 0 0 0 0 0 O 06/03/9$ sPea NJJRY t BCCILY • ;'fit acr.ma0ll S PRtIFE?TY DANhCE EACH OCw'R'NC: ;S AQGAEG,,,,.., .... ATE :s rATUTOP"UVIT: 12/01/97 EACH'Cc:aNT ............ 001,00C O,SEASe • PG CY 4n7 ** Cancellatien Of.FrlIFICATEf+G+ f?en Per NNen_ Paysrent,, Ten Day Notice**(AI) CITY OF NATIONAL CITY .243 NATIONAL CITY BLVD NATIONAL CITY, CA 91960 VAI2S.FL l4, SHOLLC AN CF THE ABOVE P•v,.t'ES BE CANCE1_2 EE-OP.E THE EXF:RAT1CN DATE THERECF, THE IS:.!'�G CC'JPA.':Y WILL E?:CEAVCP. TC MA;'. 30 JAYS w►YIIIe, NOTICE T E C::P"HCLDEP WNW TC !.c LEFT. 3L'T FAIL:vRE TO MAIL 9::C'r NCTICE SAL IMPCS=_ NC C_UGA`1CN OP. UABILITY_„O ANY K'NO JPC"I Tr+_ CVVPAtir. ITS 5GE1'S CP PEFRE$ENTATIVEB. : 1,000,00C nS44 �3E-SAC.._... ., ,�... N EMPLG'=c :5 1/000, 000 .. AUTItgR2ro PERFI S!NTATIVE -, City of National City, California COUNCIL AGENDA STATEMENT October 7, 1997 MEETING DATE AGENDA ITEM NO. 14 ITEM TITLE PREPARED BY EXPLANATION This a request from Seafood City Supermarket to conduct its annual Filipino -Mexican cultural show and singing contest in the parking lot at 1420 E. Plaza Blvd., from 10:00 a.m. to 10:00 p.m.on. Saturday, October 25, 1997. The applicant has advised the event is free, all food and prizes are donated, and the only sales will be conducted by non-profit organizations and service clubs as a fund-raising effort. The applicant indicated that some National City service clubs and civic groups would be involved the event. TEMPORARY USE PERMIT - SEAFOOD CITY SUPERMARKET Michael Bouse, Director DEPARTMENT Building and Safety Environmental Review Financial Statement The City has incurred $345.00 in costs in processing the T.U.P. Application through various City depart- ments. N/A Account No. X N/A STAFF RECOMMENDATION Approve the Application For A Temporary Use Permit subject to compliance with all conditions of approval. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No. Application For A Temporary Use Permit with approvals and/or stipulations. A200-1.DOC A-7,,C !Pe. ./PC ITEM #16 10/7/97 Memo pu,,,/, z ate- r9 q �-- �zom R. MITCHEL BEAUCHAMP Senior Botanist y mot(/ t<-S 30 ec PACIFIC SOUTHWEST BIOLOGICAL SERVICES, INC. Post Office Box 985 National City, CA 91951-0985 USA (619) 477-5333 Join Us For A Special Reception On October 16, 1997 The South County Economic Development Council and the Tijuana Economic Development Council would invite all Economic Summit VII participants to a first ever special reception at the Tijuana Cultural Center on October 16, 1997 at 6:00 P.M. This first time reception is expected to draw hundreds of crossborder industry professionals and provide an opportunity to network with business leaders from the United States, Mexico, the Pacific Rim and Canada. This reception will also give the opportunity to meet local, state and federal officials from both sides of the border. For more information on registration to this crossborder reception hosted by Tijuana EDC, please contact SCEDC at (619)336-2474 or the Tijuana EDC at (68) 82-92-66. Please note attendance is limited to the first one hundred registered guests. IfCl'IrMFrSi1r1lIr South County EDC, Southwestern College SBDSITC and California Trade S Commerce Enjoy The Finest South County Has To Offer: Loews Coronado Bay Resort: Coronado's Newest Resort. Since first opening its doors five years ago on October 1, 1991, Loews Coronado Bay Resort has achieved a reputation as one of Southern California's finest resorts for its casual elegance and friendly service. Located on a private 15- acre peninsula off the island of Coronado, the resort offers leisure and business travelers deluxe bay view accommodations, award winning dining and an array of recreational activities to take advantage of the resort's seaside setting. Each of the 440 rooms overlooks the Pacific Ocean For reservations or more information call: (6191424-4000. This year South County EDC joined forces with Southwestern College and California Trade & Commerce agency to create the region's first ever maquiladora study, which identifies the demand for raw materials, components and machine parts. Loews Coronado Bay Resort The study also identifies numerous ways to supply to the $27 billion materials and components market. For more information on how to purchase a copy of this first ever maquiladora study, please call Maria Pericon at (619) 336-2474. Name REGISTRATION FORM ✓t 1 t L�'1 2 Fj PCZ CL [31 Q vv-i Company Address of /1.1 a rt( c-n (A) Ccs"L c-t- 36-( a sr ,2 Lt Title Ccu dvc —Vic-e aye-2 City, State, Zip Ala ((G v CC Number of Reservations �"'�- .. . Check O Visa ❑ Credit Card 4 Expiration Date ❑ MC Yes, I would like to attend Economic Summit VII. (Admission: $95 members $130 n-members) I would like to sponsor a Luncheon Table. (Admission for table of 8: $300) I would like to attend the Summit Luncheon only. (Admission: $35 members, $50 non-members) Special Student Rate $35 per person. Special Group Rates for 5 or more at $70 per person. Reception (Limited to the first 100 registered guests) • All tickers are an additional S5 when purchased at the door. • Special parking rates are S5.00 . 0 Yes. 1 would like to become a member of the South San Diego County Economic Development Council. Membership Amounts: 0 Contributing $I 50 ❑ Supporting S500 0 Sustaining S 1.000 Call (619) 336-2474 for details on Economic Summit VII and SCEDC membership. Registration and membership fees may be combined on one check. Make checks payable to South San Diego County Economic Development Council. Enclose your completed form in an envelope and return it to: SCEDC/Economic Summit VII. 1200 A Street. National City, CA 91950 or FAX to (619) 336-1066. 7 City of National City, California COUNCIL AGENDA STATEMENT 15 MEETING DATE AGENDA ITEM NO ITEM TITLE PREPARED BY EXPLANATION October 7, 1997 TEMPORARY USE PERMIT - NATIONAL CITY LIVING HISTORY FARM PRESERVE Michael Bouse, Director DEPARTMENT Building and Safety The National City Living History Farm Preserve is requesting the use of the Stein Farm for its Annual Harvest Fair. This event will take place on Saturday, October 18, 1997 from 10:00 a.m. to 3:00 p.m. The purpose of this function will be to raise funds to continue educational programs at the Farm and for further improvements and restorations to the farm preserve. This fund raising event will consist of setting up tables to sell food, crafts, and hold raffles. Parking will be provided at John Otis Elementary School and National Middle School parking areas. Parking will also be available on the south side of 18th Street adjacent to the Stein Farm. It is requested that F Avenue be closed from 18th Street to 19th Street to display antique equipment, and vehicles. Environmental Review X N/A Financial Statement The City has incurred $345.00 in costs in processing the T.U.F. Application through various City depart- ments. Account No N/A STAFF RECOMMENDATION Approve the Application For A Temporary Use Permit subject to compliance with all conditions of approval. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Resolution No Application For A Temporary Use Permit with approvals and/or stipulations. 1Re. a/g: 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD.. NATIONAL CITY, CA 51950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION IS HEREBY MADE FOR A TEMPORARY USE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY MUNICIPAL CODE 15.60 AND AS DESCRIBED BELOW. When completed and signed by the Director of Building and Safety, this form becomes a permit. Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management of a specific list of temporary land that uses have exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Application for a Temporary Use Permit must be filed 15 working davg prior to the commencement of the activity/event. Activitiesievents involving the use or areas of operation within the state hichway jurisdiction shall be filed not less :han six (6) months prier to the requested activity/event. - LEASE COMPLETE (Print or Type): SPONSORING ORGANIZATION(s)' ki:Cri°`^°-] Cit`/ L`v"+e P1,S`cv f F,,✓m rr•eSr"L J J / ORGANIZATION ADDRESS: I g o g F ia-v e "` „, ( C 7y Cw i , 4, t C-,ty / State LOCATION OF EVENT: / `iO F -e` DATE;TiME PERIOD REQUESTED FCR EVENT: FROM REQUEST FOR EXTENSION: i5TJ PHONE: G 77 S - Zit C, /0 A—m TO 3 P/vr iS Oc:t- FROM TC HOURS OF USE. G A.� N/P.M. TO G A M./ BRIEF DESCRIPTION OF EVENT: 1-F Phi 5 ors l" vJl'' 'v^ L tJ' i 7`j (A chef summary of the event/activity may be stereo to the appJoatcni SPECIFIC USE REQUEST: C l o 5 s— V e/ y CL LI fL�l.L,� V2'�LG "'ice ✓v-e C�(�Z -�/t of 7e t S (If "YES" complete attached supplemental questionnaire form) JUSTIFICATION: eat-�tk4 WAIVER OF FEES REQUESTED: YES[ ] NO[X] p of-4' F ��M trill- *��� L `i 57 yo ( REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES (circle one) WILL FOOD OR BEVERAGES BE SOLD: YES[X] NC[ YES[ ] NC (Note: Consumption or sale of alcohol beverages In Clty ParKs is prchibitec.) WILL MERCHANDISE SOLD BE SOLD: YES[X] NO[ ] WILL ADMITTANCE BE CHARGED: YES[X] NC[ ] MORE THAN ONE VENDOR PARTICIPATING: YES' i STATEMENT OF FUTURE INTENTION (MOBILE UNITS): FACILITIES (When Applicable) REQUEST ASSISTANCE WITH THE FOLLOWING: NOISE. CROWD, TRAFFIC CONTROL. SECURITY COL: =ARKINSEA.RRICACES: /)-' i / " EXTERIOR LIGHTING: TRASH DISPOSAL'SITE'CLEAN-UP AFTER EVENT. SANITARY FACILITIES. ^: n %note Cr area to ce used.) Nc:e- If requesting to use C;ty streets or crcper- y p!ersa at•acec a mac c-sitea^ �. _ . PLEASE COMPLETE (Print or Type) II NAME OF APPLICANT: Ci 7`v cl ADDRESS: SIGNATURE OF APPLICAN /1� l Jltic✓ -7 / Gl( jsJ PHONE: �'77 5 3 3 3 r7 DATE: `S - il/%� 7- (FOR OFFICE USE ONLY) PERMIT FEES: 5345/PAI D USE GROUP: BOND: N/A A PERMIT NO.: USE CLASS: A PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS: (See Attached) (CATE EE APPLICATION RECEIVED) BUILDING AND SAFETY DEPT. RECEIVED SEP 1 '5 1997 NATIONAL CITY, CALIF. APPROVALS (Check Where Applicable): imam Dam Gate miea Cate mwI Oat. avow Date Cam Cale Cate Ini4ai .Bale nmai Cate PLANNING FIRE PUBLIC WORKS FINANCE POLICE PARKS & REC. ENGINEERING CITY ATTORNEY RISK MANAGER COMMUNITY DEVELOP. CEPT. CF TRANS CITY COUNCIL MEETING DATE- 0c=pber 7, 1997, 3:00 YES [ ] NC [ I YES [ ] NC YES [ j NC [ j YES [ ] NC [ I YES [ ] NO [ ] YES [ I NO [ ] YES [ ] NO [ ] YES [ ] NC [ ] YES [ ] NC [ ] YES I I NO [ ] YES j j NC [ ] SEE STIP [ ] SEE STIP SE_ STIP SEE STIP [ ] SEE STIP [ ] SEE STIP [ ] SEE STIP , SEE STIP [ ] SEE STIP [ ] SEE STIP [ I SEE STIR [ ] TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] MICHAEL SOUSE, DIRECTOR BUILDING & SAFETY DATE Date(s) of use CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD KAR1C ZSS AND INDEMNIFICATION AOREEMENT Persons requesting use of City property, facilities or personnel aze required to provide a minimum of 81,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. organization A/Lt.-Ito/A-al CAI/ 1-tv,t.4-61 Hl5-tow,/ Fa_v,,,,,. 5-z J Person in charge of activity \% k c 1E 4\/ Address iZ-``('J /1`14,,.2-5 tt ,Ill=L7E1 Cam` Telephone ('f%7—zI// 3 I City facilities and/or property requested I s [7c��-��s /6' t7 HOLD HAF.XLESS ACREEME?rr The undersigned hereby agree(s) to hold the City of National City and the Parking Authority of the City of National City harmless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costs, losses, damages, inJuries, litigation and liability arising out of or related to the use of public property by permittee or permittet's agents, employees or contractors. Signature of Applicant Certificate of Insurance approved 198712 - Official Title c Date 1803 F Avenue, National City, CA 91950 RE: Temporary Use Permit 1-12C H LAND AVF CCU S:-i c� 8 _c A .VENUE T 14 T H s k L - A1/c-A4 _ E D AVE N u E 0 H T R E E T City of National City Fire Department 333 E. 16th St., National City, CA 91950-4596 Phone: (619) 336-4274 September 19, 1997 TO: Michael Bouse, Director Building & Safety FROM: Donald Condon, Battalion Chief SDBJECT: National City Living History Farm Preserve Stipulation required by the Fire Department for this event are as follows: 1) Permit required from the Fire Department for assembly. all fees apply unless waived by the City Council. Fee is sixty five dollars ($65.00), fee to be paid at the Fire Department. 2) If tents, canopies and temporary membrane structures are to be used they shall be of flame-retardant material or made fire retardant in an approved manner. 3) Fire Department Permit will be required if tents, canopies or temporary membrane structures are to be used. Fee is sixty five dollars ($65.00), fee to be paid at the Fire Department. 4) 2A:10BC fire extinguishers are required for the cooking areas. Fire extinguisher locations to be plainly marked and visible. 5) Fire Department access to be maintained at all times. 6) Access to fire hydrants to be maintained at all times (no parking of vehicles or other obstruction within fifteen (15) feet of fire hydrants). 7) Street barricades blocking fire lane on either end of "F" Avenue shall be established in such a mariner that they can immediately be removed for emergency access. ® Rcgrled Paper 8) If cooking appliances are to be used, the following restrictions shall apply: a) Maintain ten (10) feet of clearance form buildings. b) Cooking equipment shall not be located within ten (10) feet of exits, aisles, passageways or combustible materials. c) Gas, solid and liquid fuel burning cooking equipment located outside of a tent, canopy or temporary membrane structure shall not be located within thirty (30) feet of such structures. d) Propane cooking appliances are not to be located under any canopies, tents or similar type structures. If you have any question please fee free to contact me. CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND/OR STIPULATIONS SPONSORING ORGANIZATION: National City History Farm Preserve LOCATION OF ACTION: 1808 F Avenue (Stein Farm) DATE OF ACTIVITY: Saturday, October 16, 1997 TIME: 10:00 a.m. to 3:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE STIP [ ] FIRE YES [ x ] NO [ ] SEE STIP [ x ] FINANCE YES [ ] NO [ ] SEE STIP [ x ] POLICE YES [ x ] NO [ ] SEE STIP [ ] PARKS & REC YES [ x ] NO [ ] SEE STIP [ ] ENGINEERING YES [ x ] NO [ ] SEE STIP [ ] CITY ATTORNEY YES [ ] NO [ ] SEE STIP [ x ] RISK MANAGER YES [ x ] NO [ ] SEE STIP [ x ] SPECIFIC STIPULATIONS: FIRE 1. (See attached memo dated 09/19/97) PUBLIC WORKS 1. P.W. will stack barricades on site Friday and will retrieve on Monday. Event personnel to deploy and retrieve barricades on Saturday. FINANCE 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separated vendor must have a separate business license. 2. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. CITY ATTORNEY 1. Requires an indemnification and hold harmless agreement and a policy of general liability insurance with the city and its officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. RISK MANAGER 1. Provide minimum limits of one million dollars per occurrence of general liability insurance. including product liability.(Done) 3. Name the City of National City and its officials, employees, agents, and volunteers as additional insureds on all policies. (Done) 5. Execute standard hold harmless.(Done) TUP-APRV1 DOC