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HomeMy WebLinkAbout2000 12-05 CC AGENDA PKTL AGENDA OF A REGULAR MEETING NATIONAL CITY COUNCIL COUNCIL CHAMBERS 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY, DECEMBER 5, 2000 - 3:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY THE CITY MANAGER, TOM MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF NOVEMBER 28, 2000. COUNCIL AGENDA 12/5/00 Page 2 BUSINESS RELATING TO GENERAL MUNICIPAL ELECTION, NOVEMBER 7, 2000. 1. Resolution No. 2000-153 Resolution of the City Council of the City of National City reciting the fact of the General Municipal Election held on November 7, 2000, declaring the result and such other matters as provided by law. (City Clerk) RECOGNITION OF OUTGOING ELECTED OFFICIALS SWEARING IN OF NEWLY ELECTED CITY COUNCIL, CITY CLERK AND CITY TREASURER, CITY OF NATIONAL CITY BY MAYOR WATERS ROLL CALL OF THE NEW CITY COUNCIL RECESS PRESENTATIONS Employee Introduction Program CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters, which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. COUNCIL AGENDA 12/5/00 Page 3 CONSENT CALENDAR (Cont.) 2. Resolution No. 2000-154 Resolution of the City Council of the City of National City dispensing with the bidding process and authorizing acceptance of a proposal from GTC Systems, Inc. for a back-up and recovery system for the City's network infrastructure. (Purchasing/MIS) 3. Resolution No. 2000-155 Resolution of the City Council of the City of National City dispensing with the bidding process and authorizing the purchase of two portable vehicle lifts from Sefac Lift & Equipment Corporation. (Purchasing) 4. Resolution No. 2000-156 Resolution of the City Council of the City of National City awarding a contract to California Surfacing for the repair and resurfacing of tennis and basketball courts throughout the City. (Purchasing) 5. Resolution No. 2000-157 Resolution of the City Council of the City of National City approving a Planned Development Permit to allow a total of three dwelling units at 1834 K Avenue. Applicant: Tim P. Jones for Kathy Sutch. (Case File No. PD-1999-2) (Planning) 6. Resolution No. 2000-158 Resolution of the City Council of the City of National City approving a Conditional Use Permit for an adult day health care center at 1415 E. 8' Street, Suite 5. Applicant: Marina Murashova, Horizons Adult Day Health Care Center. (Case File No. CUP-2000-22) (Planning) COUNCIL AGENDA 12/5/00 Page 4 CONSENT CALENDAR (Cont.) 7. Resolution No. 2000-159 Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with John Powell and Associates to develop a sanitary sewer master plan and a storm sewer evaluation for the City of National City Sewer Facilities. (Public Works/Engineering) 8. WARRANT REGISTER #21 (Finance) Ratification of Demands in the amount of $1,939,197.11. ORDINANCE FOR INTRODUCTION 9. An Ordinance of the City Council of the City of National City amending Chapter 13.12 of the National City Municipal Code, pertaining to encroachment permits for installation, maintenance and removal of facilities in streets, rights -of -way and other public property. (City Attorney) OLD BUSINESS 10. "A" Avenue Residential Parking District Report. (Engineering) NEW BUSINESS 11. Request by MAAC Project for Fire Department to transport Santa Claus on December 9, 2000. (Fire) COUNCIL AGENDA 12/5/00 Page 5 NEW BUSINESS (Cont.) 12. Use of the Community Center by the Sweetwater High School MCJROTC Unit to hold their Promotion Ceremony and Change of Command on December 8, 2000. (Public Works) 13. Temporary Use Permit - St. Mary's Parish fund raising. (Building & Safety) 14. Temporary Use Permit - Lunch with Santa and toy gift giveaway. (Building & Safety) 15. Temporary Use Permit - National City Ford used vehicle tent sale. (Building & Safety) CITY MANAGER - CITY ATTORNEY —* OTHER STAFF -> MAYOR CITY COUNCIL COUNCIL AGENDA 12/5/00 Page 6 NEW BUSINESS (Cont.) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting - December 12, 2000 at 6:00 p.m. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5, 2000 AGENDA ITEM NO. 1 /ITEM TITLE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RECITING THE N'AC I' OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 7, 2000, DECLARING THE RESULT AND SUCH OTHER MA 1"1'ERS AS PROVIDED BY LAW. PREPARED BY Michael R. Dalla DEPARTMENT City Clerk EXPLANATION Once the County has canvassed the election and provided an "Official Canvass" of the returns to the City Clerk, the Council can meet and adopt a Resolution to "Declare Results" pursuant to California Election Code 15400,incorporating the "Official Canvass" into the Resolution as "Exhibit A." Environmental Review_ N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Adopt the Resolution. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below 1 Resolution No. 2000-153 1. Resolution 2. Certified "Official Canvass" from the Registrar of Voters A-200 (9/80) RESOLUTION NO. 2000 —153 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 7, 2000, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of National City, California, on Tuesday, November 7, 2000, as required by law; and WHEREAS, notice of the election was given in time, form and manner as provided by law; voting precincts were properly established; election officers were appointed and in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No.2000-75 adopted on June 20, 2000, the San Diego County Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached and made a part hereof as Exhibit "A„ NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NATIONAL CITY, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the whole number of ballots cast in the City, except absent voter ballots, was 7,681. That the whole number of absent voter ballots cast in the City was 2,210, making a total of 9,891 ballots cast in the City. SECTION 2. That the names of persons voted for at the election for Mayor are as follows: ALBERT "AL" ALVARADO WILLIAM APAN DARRYL GORHAM ALFONSO HERNANDEZ NICK INZUNZA JANICE MARTINELLI RON MORRISON Resolution No. 2000 — 153 December 5, 2000 Page Three Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 7. That the City. Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED and ADOP 1'1;D this 5th day of December, 2000. Af hST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney George H. Waters, Mayor CERTIFICATE STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO) I, Mikel Haas, Registrar of Voters of the County of San Diego, do hereby certify that I have conducted the official canvass of the returns from the County of San Diego General Election held on November 7, 2000, and that the following is a statement of the result showing the total number of ballots cast, the total number of votes cast for each candidate, and the total number of votes for and against each measure. Witness my hand and official seal this . day of N•. - r, 2000. MIKE_ HAAS Registrar of Voters 11/28/00 16:40 FAX 619 694 2955 s I LOA 30 032I 03 QS AJJ3 'IVNOILVN 11/29/00 11:25 FAX 619 694 2955 SD CO REG OF VOTERS a NATIONAL CITY/001/004 E et x rove..NocriavtNwWOhh.tio�AOWIDO MONo+OMM40r.thOMM000,4 0 NF120..W 4W1oaOWO o.Htn.l NO.400 WM NM N H N Ot.-I+O4MMUI4 NHN 0aN W OWN NV• NWM NO MW WHO UWO MH N N M M MH OC N IfIO WItfi OmM -4---._4 M N--s1e1 HH -HH -4 -4_I 4 H - -4 ei4 .4 .4 47 wr.r.mwoN ior-or h.4WHQMOOWNONWWIHMMMnCMMh.'tm W1WIWO Q 4MOhe4WNpmmw0Wlmwm.MmW .4 .4.4N.4N 4N.•4NN N HNHH 4 W .4 H s .-ImvM M.4MMhc4 4t041'q..4O1M1"•ONh0srmmNaMHWMOOwt-mmmOW MW OO.4ohh00vOHNhhW W01+4NOM@W*lHMnmOhMOWl0MOOM mmw NmNNmNNnfQnme4N.4NN.'INO*MNOMN.'1.'1MM�`OIMNA/N9MMN!WOINNN zm..41404w.4W4"0meemvc-MMr+hOhMOMNWM04.m NWNOml`*4NPM•4 0 mV•HWh00hH.4rwwoMQ.HH H .44.mh-V•WV.hmOW4•49NAh.4W1 W MHHHH H.4e4HHHHHHH.4 W Y UhMMFNMHWM0.00010.0NWOOMOtOH0100.MHp1MW41!'NmN['"OIO h10MI0Cv1nW WNW•'16hW000.0, iN010'00 1OtohOtMHtOWHWNOMH Mmeammonm M e04HN4..4H.4.".4 NHWdN.N4 4441M0,-IN©.M'1.h'1en"1.4.4NNHe`TN.4NNmc4040 04 O H ifIMNMmMW1+4hmnmm.4001400 4Nmr-comMMaMWa•OWOWnMMVM 14 a WOWMM 410.mmW W'hm4 4W1 H ryNMHNNMOPONmvmW4mN E.. 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Ypsyy.. Y.NYYy4 Y.4 titx� HAHHHHHHHAHHHHIAHHH as .7.7471i .,i .�•�.,7.7 WWWWWW HHHHHHHWHHW qqd .Iiii .4id Rd OV JUVODUUVUUVUVOOOO Cx SC.L 2' "+.'4 T�.4`�.r O Oov 00000�do 00 OH rl.] a adaa as WW4yWMMHWWHHHHWWWpW�W O p Zx2zzZzz42Za2222 44444Hr444444444 44HHHKd�aet 000000000000000000 z¢azzzzzz22z2222axz Wq'WWHNHHHHHHHHHH{WHH.•3.44 y� a�,y q'.y �y q'�[q� d e.• '.GZZ`4�.5�."dr.�.iiii.7.$'LZ 2.SZ$000 RBIR4:W'tI iliiiiii d' H 4 U I O O O 00 OOO 000 0 00 0 0 00 Ma0o0 00 000 0000 00 oO o 0 00 O OOo 00 o Odd0 O OH O o10h MMO O 00 00O4 OO O 000O HOO omMONW1W 4-W N4W114W.4mwmHH.4,1wmMo Nmwmco N.p01Wm.•4MW W {(1owwwW10.OWhnhhnmmWmWWwWww 1WWWWWwmmmmhll4mmm 1H41IU Ul*Hi14Ht1W44A UI M UI 41 UIWW11Ht1 tO WH1WWmmWN.4*0.H14W1*0014Hn141W1440 W1MWt W e( (0 NW 11/28/2000 17:27117 ** OFFICIAL CANVASS ** CITY OF NATIONAL CITY TOTAL 17,368 9,891 3,687 26.05 693 4.90 2,226 15.73 3,528 24,92 1,762 POLLS 17,234 7,681 2,992 27.54 473 4.35 1,623 14.94 2,534 23,32 1,418 DECLARED AV 134 90 38 31.40 3 2.48 18 14.88 26 21.49 18 REQUESTED AV 0 2,120 657 20,73 217 6.85 585 18.46 968 30.55 316 50TH CONGRESSIONAL 17,368 9,891 3,687 26.05 693 4.90 2,226 15.73 3,528 24.92 1,762 40TH STATE SENATE 17,368 9,891 3,687 26,05 693 4.90 2.226 15.73 3,518 24.92 1,762 77TH ASSEMBLY 1,012 620 277 33.99 44 5.40 95 11.66 185 22.70 86 79TH ASSEMBLY 16,356 9,271 3.410 25,56 649 4.87 2,131 15.97 3,343 25.06 1,676 1ST SUPERVISORIAL 17,368 9,891 3,687 26,05 693 4.90 2,226 15.73 3,528 24.92 1,762 SUPERIOR COURT 17,368 9,891 3,687 26.05 693 4.90 2,226 15.73 3,528 24.92 1,762 CITY OF NATIONAL CTY 17,368 9,891 3,687 26.05 693 4.90 2,226 15.73 3,528 24.92 1,762 CHULA VISTA ELEM 917 555 245 33.70 42 5.78 84 11.55 168 23.11 70 NATIONAL SCHL 16,451 9,336 3,442 25.63 651 4.85 2,142 15.95 3,360 25.02 1,692 SAN DIEGO COMM CLG 39 25 6 18.18 1 3.03 7 21.21 9 27.27 2 SWEETWATER HSOUTENESTRN IGH SCR 17,368 9329 ,891 3866 ,687 26.05 693 4.90 2681 26.07 692 4.90 ,226 15.73 3,528 24,92 124.92 ,762 SAN DIEGO COUNTY - GENERAL ELECTION NOVEMBER 7, 2000 CITY COUNCIL - (group 1 of 2) M \r S ART Mp A L R V R A \` NZ GO 1N S R b U A E S A D reg 11g \`r NZA 6 HAM # LI 6 ON 0 12.45 13.14 14.88 9.97 12.45 12.45 10.55 12.56 12.45 12.45 12.45 9.63 12.60 6.06 12.46 12.45 Page 892 0 cn cn 14LI3 1V14OLLVM E. 11/29/00 11:26 FAX 619 694 2955 SD CO REG OF VOTERS i NATIONAL CITY a 003/004 a 0 hm0MW.-101h OeobhmlrihMmnownfammmmo Osommt•-�h'O 0 0 mr,mmWNWah'1h.UOmm•-100 a.t NNVINW 4bObhOINNWN.4m01 NhIma©Vc4.4.1e4NmmooOmomer.r.mmooam WiTopcomm mmo, d .a4 mmml• mmomr.Ommmnho1N01mMQ.4 m.4 mommwoWo40hWQ01rc0mm [.e 4A e.immmN4.4M[•)G4[VM[4PIN1'IQ4•'1.-I N .4 .4 .4.4 a CIf m a ,a o /� ao MN.•1 hh0.W0i.0.10.M00.4mONN001004rWmh0WOWNNWM01010.0WN 40 .. r [�hh.•1[D4100.M0101a04ri.•1O.lb0Otn.-0o100 W0m0M10 00.1-117WOW0.0 tWrN LI r hl•1.e101MMM00 00.1WOaN.40NWON©MWOUOhbmWU11°P0W0r1 1 .1.4.4 n1.4M.4.4.•[.-1. .4.-1N r1 r..i .•4 .-1 M .4.4.4 W vh 10: N hP'1r•a.WMO OVhOWWWMWmOhVYOWWNIOVIO Wmm..N.Dh.1miR1"Vi U, N QW WOhWv1Wt41r1[10IWWNWNONM .4.-1r1..4.-1.-I.1 AAANANNN N a 4 4 O [V C6 {VVVVVJ ^v^[. 0 xW dP4eInnt5.-IU1WW[�V1t1W.4C`o.OWNo.-Itltohoar.w"101mWr.Mvis1.4mov010 p wInc••.-1Nn+lNO1[fa.-. Qd'NO.N<Od` OOh••tovtlrlNmwWOtt1O1.1WOuf10 ow �i1 •H +11.4rW rlimlowmv-r,o nW40.0%D 700101OMMvvwe.1.w 7r•Ha WN NWMam H 0 CITY COUNCIL - e[ .m-Irmo[•{.m4NN['IMN[WV[NV[NM-4.4.09.NNO.`YI•fOr7 .4 111 A 01t•'IWT A4"1 AAa AOAmN a 4 r W wm.40Nahr1mmr,wmOmium.4O Nc410 mmolowWhmNmNOOWIn ..•• L 16V.•44haN001NhmWON01.'.W bN 1•1 NmAW AAa01 AA AAh_Na r .ti"' N1nv Nd1aN N4'I e.In v+a ar tnNCa .4 N AAA .4N AAAAAA 00 ONIONMOMMWroNhhmNW.h40MM00oo00oo00000000o00 Lt awl W0.8010WmWNM Omm00,OMOOf .4 .4 A 000000000 O00000oo001O4�a Ooo0O0o00o00000000 r W 1'.1 0 00000 0 0 000000 0.40 0Whmm0 0 0000 00 0 000 00 0N0 0 ..4 V WmmoNmw[swmauli001-4N1t0W.f.4.4.[bWm0N0bhmNaulWm.-41WW 1IOU)li1WIVVWWhhr`r' hWWWWWWm m N N uiW bW IO W Whh h A•h W mmm N.4.4.-[.4.4.4.1 .•{.ir4.4.4.4.I mm mm.4.4 M.4 N.[.+I..drl./.i .1 e^/.i t4.4011A �N.1 yyul i[1 In UiW1010 IflU) U) Uyyl..UI 10*0 y�In4li. WWWW In IOU IOU) 11n N u1 u)uim uilnutU IOU 0..aV ral*[���.1[[�rrHFHF�utzuE .saaaa a a.ga �"a� a MM41.1HFH W WWWWHHHHHM :C 4444C � 0.4 4 UO(UUUUO00OV000CJ u y Z 4eSC zy poio0i00 00000i000 0 OW .2aaa..� a a Jw71Jyg gg HMHHHHH HH M,[�,uM��MM M,eH�[H p 0OW 0000 0000000Q0Q044+Q�Gza2Z2422xxzZ'�Z,�7G N >4 MMMHHH.4m,4m.41.44H�H'a4CHH1. 1. ..7eaq� 1�,r�rt,r�.l�etr�a sC,rC.c�.t .N4s U ZZZZZZZ.2.2kinx7�22raffi0.i1�u:aGOC1�Odat OGi tt046'K i 11/28/2000 17;27;18 ** OFFICIAL CANVASS ** CITY OF NATIONAL CITY SAN DIEGO COUNTY - GENERAL ELECTION NOVEMBER 7, 2000 re4 ltB \\ PAN i OEz t \\ LLA ,\ 0 0 TOTAL 17,368 9,892 684 4.83 1,575 11.13 POLLS 17,234 7,682 527 4.85 1,288 11.85 DECLARED AV 134 90 6 4.96 12 9,92 REQUESTED AV 0 2,120 151 4.76 275 8.68 50TH CONGRESSIONAL 17,368 9,891 684 4.83 1,575 11,13 40TH STATE SENATE 17,368 9,891 684 4.83 1,575 11.13 77TH ASSEMBLY 1,012 620 37 4,54 91 11.17 79TH ASSEMBLY 16,356 9,271 647 4.85 1,484 11.12 1ST SUPERVISORIAL 17,368 9,891 684 4.83 1,575 11.13 SUPERIOR COURT 17,368 9,691 684 4.83 1,575 11.13 CITY OP NATIONAL CTY 17,368 9,891 684 4.83 1,575 11.13 CHULA VISTA MEN 917 555 34 4.68 84 11.55 NATIONAL SCHL 16,451 9,336 650 4.84 1,491 11.10 SAE DIEGO COMM CLO 39 25 3 9.09 5 15.15 SOUTHWESTRN COM CLO 17,329 9,866 681 4.82 1,570 11.12 SWEETWATER HIGH SCH 17,368 9,891 684 4.83 1,575 11.13 7,054 5,503 1 1,490 7,054 7,054 448 6,606 7,054 7,054 7 398 6,656 11 7,043 7,054 6,976 5,417 8 1,501 6,976 6,439 6,537 6,976 6,976 6,976 393 6,583 16,964 6,976 Page 894 A113 111140LINNI ,-. City of National City Personnel Department 1243 National City Boulevard National City, CA 91950-4301 Phone: (619) 336-4300 TDD: (619) 336-4304 MEMORANDUM DATE TO FROM SUBJECT November 28, 2000 Park Morse, Assistant City Manager : Roger C. DeFratis, Persil • Dir to : EMPLOYEE INTRODUCTION PROGRAM The City Council has requested that all new full-time employees hired each month be invited to the third City Council meeting of each month. However, with the holidays and Council recess, employees are being invited to the meeting of Tuesday, December 5, 2000. The attendance of the employee is voluntary and will not be paid overtime for such appearance. The below department director(s) are requested to extend such an invitation to the listed employee(s) and confirm the employee(s) attendance, if applicable, with the City Manager by the Thursday preceding the meeting. ARTMENT RECTOR Marylou Matienzo Alison Hunter/Financial Services Officer November 6, 2000 Roger Post Andrew Hoskinson/Planning Technician October 31, 2000 Burt Myers xc: Marylou Matienzo Roger Post Burt Myers Antonio Sanchez/Maintenance Worker Charles Nissley/Civil Engineering Technician October 17, 2000 November 14, 2000 RCD:Im Rec? W?R 'rf City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5, 2000 /ITEM TITLE Resolution authorizing acceptance of a proposal from GTC Solutions, for a backup/recovery solution to the City's network infrastructure. AGENDA ITEM NO. 2 PREPARED BY Brenda E. Ho EXPLANATION •1et. See attached. DEPARTMENT Purchasing Environmental Review ^ N/A Financial Statement Total project cost $19,724.08 Approved By ce Director 630-409-500- Account No. 598 8011 STAFF RECOMMENDATION In concurrence with the M.I.S. Director, it is recommended that the award be made to GTC Solutions, and that authority be given to Purchasing Agent to issue resulting purchase order. BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below Explanation GTC Proposal Resolution Resolution No. 2000-154 A-200 )9:99) Explanation: On April 1, 2000, Council awarded bid #GS9900-5, to GTC Systems, for `Network Design & Equipment', via resolution #2000-39. This project was funded as CIP project 8014, and there is a balance of $26,882 in the account. The M.I.S. Department is now in need of a contract for `Back-up and Recovery' of data in the event of a disaster. MIS. has already obtained price quotes for the VLS DLT700 back-up unit, which is the largest component of the project. GTC's quote, although not the lowest, is still very competitive: Code Micro $13,680 EggHead $13,552 Telekomnet $13,047 GTC $12,718 Onvia $12,036 It is requested that Council waive the formal bidding requirements as allowed in Section 12 of Purchasing Ordinance #1480, and in Chapter 2.60.220(d) of the Municipal Code, and award the contract to GTC Solutions, the for the following reasons: 1. M.I.S. worked with GTC on building the network infrastructure, and is comfortable with the quality of their work, their technical expertise, and reliability. They also have first-hand knowledge of (and confidence in) GTC's engineering service and support capabilities. 2. Since GTC was involved in building the City's network system, they understand the scope of work. 3. GTC is familiar with M.I.S. projects for the City, and they understand the immediate and long-term needs and goals for data/network projects. 4. The price has been determined to be competitive within the industry. 5. No further purpose would be served by issuing a formal bid at this point in the process. RESOLUTION NO. 2000 — 154 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DISPENSING WITH THE BIDDING PROCESS AND AUTHORIZING ACCEPTANCE OF A PROPOSAL FROM GTC SYSTEMS, INC., FOR A BACK-UP AND RECOVERY SYSTEM FOR THE CITY'S NETWORK INFRASTRUCTURE WHEREAS, on April 1, 2000, the City Council awarded bid #GS9900-5 to GTC Systems, Inc. ("GTC"), for "Network Design and Equipment", via Resolution No. 2000-39, and WHEREAS, the Management Information Services Department ("MIS.") is in need of a back-up and recovery system in the event of a disaster; and WHEREAS, the City Council has determined to waive the formal bidding requirements as authorized in Section 2.60.220(d) of the National City Municipal Code, and award a contract to GTC for a back-up and recovery system based on the following special circumstances: 1. M.I.S. worked with GTC on building the network infrastructure, and is comfortable with the quality of their work, their technical expertise, and reliability. They also have first- hand knowledge of, and confidence in, GTC's engineering service and support capabilities; 2. Since GTC was involved in building the City's network system, they understand the scope of work; 3. GTC is familiar with M.I.S. projects for the City, and they understand the scope of work; 4. The price has been determined to be competitive within the industry; 5. It is in the City's best interest to accept the proposal from GTC, and no further purpose would be served by pursuing a formal bid process at this point. NOW, THEREFORE, BE IT RESOLVED that the City Council finds special circumstances to exist, and that it is in the City's best interest to purchase from GTC Systems, Inc., and does hereby dispense with the bidding process, and authorizes acceptance of a proposal from GTC Systems, Inc. for a back-up and recovery system for the City's network infrastructure. -- Signature Page to Follow -- Resolution No. 2000 —154 December 5, 2000 Page Two PASSED and ADOP 1'ED this 5th day of December, 2000. George H. Waters, Mayor Al'1'EST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: City Attorney Systems Inc. Your Information Technology Partner GTC Systems Inc. 4631 Viewridge Avenue San Diego, CA 92123 619/560-5800 560-0800 PLEASE FORWARD TO: Bernard Yeo Prepared For: City of National City 1243 National City Blvd. National City, CA 91950-4397 Prepared By: Anna Case Qty Part Number 1 1 1 1 ARC SERVE 2000 682026 Olpa ArcServe 2000NT SQL 10PTS 682032 Olpa ArcServe 2000NT Exchng Agt 681987 Olpa ArcServe 2000NT ADV 2OPTS 551070 CA OLP Solutions Kit 10 PTs (No Charge) Date: 11/21/2000 Customer Phone: (619) 336-4373 Customer Fax: (619) 336-4327 contact: Bernard Yeo E-mail: Product Description Unit Price Extended Price $ 520.00 $ 520.00 $ 725.00 $ - Quote Assumes National City will provide NT Server software and license. 1 1 3 12 ENG ADIC 048575 VLS DLT700 490GB TDSYS DSCS 12 W/DLT 048408 ADV Digital Info DLT Clean Tape 7PK 048404 ADV Digital Info DLT Compactape IV 20/40GB 35/70 Note: SCSI Cable, For ADIC Library dependent on server provided by National City Technical Services Estimated Engineering Services Customer Authorized Signature: $ 12,717.88 $ 367.00 $ 595.00 520.00 520.00 725.00 $ 12,717.88-A $ 367.00 $ 1,785.00 $ 150.00 $ Product: $ Taxes: $ ENGINEERING SERVICES: $ TOTAL: $ Date: General Terms & Conditions Job classifications (technician vs. engineer related tasks) are determined by GTC Systems, Inc. Time and % will be billed for work done after 5:00 PM Monday through Friday. Any work done on Saturday and Sunday is deducted as double-time. Travel over 30 miles from GTC Systems' office will be billed at the respective engineer or technician rate. All travel by GTC Systems' engineers or technicians is billable at the rate of .31/mile. Time is billed in 15-minute increments for phone, e-mail, and dial -in support in addition to research time. Minimum billable time for all on -site support work is one (1) hour. Mileage (.31/mile) and parking expenses (actual costs) are automatically billed to customer. 1,800.00 16,634.88 1,289.20 1,800.00 19,724.08 11.04.00Rev ArcSrv2 1 Thank you for the opportunity to serve you! 1 City of National City, California COUNCIL AGENDA STATE E T MEETING DATE December 5, 2000 AGENDA ITEM NO 3 ITEM TITLE Resolution accepting the offer from Sefac Lift & Equipment, and authorizing purchase of portable vehicle lifts. PREPARED BY EXPLANATION. See attached. Brenda E. Hodge s`;��/,�, DEPARTMENT Purchasing Environmental Review N/A Financial Statement Sufficient funds exist in the FY00/01 budget.. Account No196-409-500-598-1 STAFF RECOMMENDATION In concurrence with the Ec-ipment Maintenance Supervisor, and the City Engineer, the Purchasing Agent recommends that the award be made to Sefac, and that authority be given to Purchasing Agent to issue resulting purchase order. BOARD/COMMISSION RECOMMENDATION ATTACHMENTS (Listed Below. Resolution No. 2000-155 Explanation Offer from Sefac dated 10/30/00. Sacramento RTD Bid Abstract Resolution 41 FQ00 `Rev. 9/801 EXPLANATION Sacramento Regional Transit District awarded a bid for Sefac portable vehicle lifts, in the amount of $19,500 per set (plus delivery of +/- $500), to K&L Automotive. We were prepared to piggyback this award, as allowed by Purchasing Ordinance #1480, Section 16, but Sefac, the manufacturer, has since offered the City of National City an even better price of $19,000 per set (delivered). It is requested that Council waive the formal bidding requirements as allowed in Section 12 of Purchasing Ordinance #1480, and in Chapter 2.60.220 of the Municipal Code. Special circumstances exist, and it is in the City's best interest to take advantage of this opportunity, for the following reasons: ■ Bid prices have already been established by the Sacramento RTD award ■ The manufacturer has offered a lower unit price • The manufacturer has offered a `delivered' price which means we save delivery costs of approximately $500. • A `delivered' price means we take possession of the goods in our yard. Therefore, if damage occurs in transit, the manufacturer is responsible, not the City. • The manufacturer's location is closer and more convenient for service. • Buying from the manufacturer enables us to get proper training at no additional cost. The City of National City requires 2 sets (four columns each) of portable vehicle lifts, at $19,000 per set. Total award would be $40,945.00 with tax and delivery. RESOLUTION NO. 2000 —155 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DISPENSING WITH THE BIDDING PROCESS AND AUTHORIZING THE. PURCHASE OF TWO PORTABLE VEHICLE LIFTS FROM SEFAC LIFT & EQUIPMENT CORPORATION WHEREAS, Sacramento Regional Transit District ("RTD") awarded a bid to K&L Automotive for Sefac portable vehicle lifts, in the amount of $19,500 per set; and WHEREAS, the City was prepared to undertake a cooperative purchasing plan to purchase this equipment in conjunction with the RTD, as authorized by Section 2.60.260 of the Municipal Code, but Sefac Lift & Equipment Corporation, the manufacturer, has since offered the City an even better price of $19,000 per set; and WHEREAS, Section 2.60.220 of the National City Municipal Code authorizes dispensing with the formal bidding procedure when the City Council determines that due to special circumstances it is in the City's best interest to do so; and WHEREAS, the City Council has determined to waive the formal bidding requirements as authorized in Section 2.60.220(d) of the National City Municipal Code, and award a contract to Sefac Lift and Equipment Corporation for two portable vehicle lifts, based on the following special circumstances: 1. Bid prices have already been established by the Sacramento RTD award. 2. The manufacturer has offered a lower unit price. 3. The manufacturer has offered a "delivered" price resulting in a savings of delivery costs of approximately $500. 4. A "delivered" price means that if damage occurs in transit the manufacturer is responsible, not the City: 5. The manufacturer's location is closer and more convenient for service. 6. Buying from the manufacturer enables the City to get proper training at no additional cost. 7. It is in the City's best interest to accept the proposal from Sefac Lift and Equipment Corporation, and no further purpose would be served by pursuing a formal bid process at this point. NOW, THEREFORE, BE IT RESOLVED that the City Council finds special circumstances to exist, and that it is in. the City's best interest to purchase from Sefac Lift and Equipment Corporation, and does hereby dispense with the bidding process, and authorizes the Purchasing Agent to execute on behalf of the City, a purchase order between the City of National City and Sefac Lift & Equipment Corporation for two portable vehicle lifts. -- Signature Page to Follow -- Resolution No. 2000 —155 December 5, 2000 Page Two PASSED and ADOPTED this 5th day of December, 2000. George H. Waters, Mayor Al'1'IST: Michael R Dalla, City Clerk APPROVED AS TO FORM: g, George H. Eiser, III City Attorney FROM : SEFAC - Dean McDonald FAX NO. : Oct. 30 2000 01:47PM P1 SEFAC LIFT & EQUIPMENT CORPORATION 1615 BUSH STREET BALTIMORE, MARYLAND 21230-2020 (410) 539• zfi T 3S . �. 0) 539.8195 Date: To: From: 10/30/00 City of National City Brenda Hodges Phone: 619-3364571 Fax: 619 336-4597 Sefac Lift & Equipment Dean McDonald Phone: 909-425-9634 Fax: 909-425-4639 Pages: 1 �i ,),,, uur o.f PFV Subject: Portable lifts Brenda Hodges, Recently Sacramento RTD went out for bids for the same type of equipment that we have been discussing for your Public Works Department. if you can purchase the same equipment as specified in the Sac RTD specifications and issue the Purchase Order directly to Sefac, we will offer this equipment to you at a little better price than the amount the bid was awarded for. This is possible due to your close proximity to the location in Rialto where this equipment and our service personal are located. Your cost is $19,000.00 per set of four columns. This price includes freight, setup and training. Thank you for your interest and please call me if you have any questions. Sefac Lift & Equi Dean McDonald Regional Manager 1. 2. 3. 4. 5. 6. 7. 8. 9. £0'd ;96 £0'd 1U101 Bidet ilh• `-4 Ae /<'IL .4. EV2e 17h17 9T6 BID ABSTRACT S:BO aw-TP-onm Independent estimate for project $ U Q d Amount $ ' 17, 97e2 $ • .. % is O sue_. $ 317 75/3/ $ �9 odc) $ s Based upon the two or more bids received as identified above, I hereby determine that adequate competition was obtained end the low bid price is determined to be fair and reasonable. BUYER ,9f6-j?Zcizc t�/(TE City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5, 2000 4 AGENDA ITEM NO. ITEM TITLE Resolution accepting the lowest responsive, responsible bid from California Surfacing, and authorizing award of bid #GS-0001-1 for 'The Repair and Resurfacing of Tennis and Basketball Courts' throughout the PREPARED BY Brenda E. Hodges DEPARTMENT cav_1 Purchasing EXPLANATION A 'Notice Inviting Bids' was advertised in the Star News on October 27, 20 Bids were opened and read publicly on November 27, 2000, with no bidders present for the opening. The bid was set up with each group of courts treated as an optmon. In the event that the bids came in over budget, one or more group of courts could be omitted, as necessary. In this case, the entire project came in under budget. The lowest responsive, responsible bid was from California Surfacing, of Claremont, California, in the total amount of $29,600.00. Total amount budgeted was $30,000.00. The Parks & Recreation Director has reviewed the references provided by the vendor. The City's Risk Manager has been consulted, and has found all insurance documents in order. 00. r Environmental Review N/A Financial Statement Funds are available in the FY00/01 budget. Approved By: 301-M09-500- Acccunt o. 598-4003 STAB RECOMMENDATION In concurrence with th' Director of Parks & Recreation, the Purchasing Agent recommends that award be made to California Surfacing, and that authority be given to the Mayor to sign the attached contract. BOARD / COMMISSION RECOMMENDATION n/a ATTACHMENTS ( Listed Below j Resolution No. 2000-156 Contract (Pgs #A-C, 1-14) Bid Abstract Resolution A-200 (9.99) RESOLUTION NO. 2000 —156 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO CALIFORNIA SURFACING FOR THE REPAIR AND RESURFACING OF TENNIS AND BASKETBALL COURTS THROUGHOUT THE CITY WHEREAS, the Purchasing Department of the City of National City did, in open session on November 27, 2000, publicly open, examine and declare all sealed bids for the repair and resurfacing of tennis and basketball courts throughout the city. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the repair and resurfacing of tennis and basketball courts throughout the city to the lowest responsive, responsible bidder, to wit: CALIFORNIA SURFACING BE IT FURTHER RESOLVED by the City Council of the City of National City, California, that the Mayor is hereby authorized to execute on behalf of the City, a contract between California Surfacing and the City of National City for the repair and resurfacing of tennis and basketball courts throughout the city. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 5th day of December, 2000. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: c)* George H. Eiser, III City Attorney City of National City General Services Department Purchasing Division 2100 Hoover Ave., National City, CA 91950-6599 (619) 336-4570 CITY OF NATIONAL CITY REQUEST FOR BID Mail or Deliver Your Bid to: Bid No. #GS0001-1 Purchasing address above. Bid Opening: Nov. 27, 2000 Date Issued: Oct. 24, 2000 Bids must be received by 3:00 pm on opening date. All prices must be quoted FOB Destination. Specify Payment Terms: /co% 3o D yf Specify delivery lead time after receipt of order: % days. Bid is subject to all terms and conditions contained herein. For information call: Brenda E. Hodges, C.P.M., Purchasing Agent, (619) 336-4570 Tf ****************************************************************************************** Description REPAIR & RESURFACE TENNIS & BASKETBALL COURTS ****************************************************************************************** Bidder Information Company Name: Lot I I d(i l ct S U Address: k ln,hr' Signature: Printed Name: Phone: CIctry► il+ t`I 9i7/i -ai3O Offer Date: 1 I - 2-7 -2fx- 9oci laai aizi5 Fax: 9043 C.zdtc) 4650 ® Recycled Paper INSTRUCTIONS FOR COMPLETING REQUEST FOR BID 1. Prices should be stated per unit(s) specified herein. 2. Bids must be submitted to the Purchasing Agent, City of National City, 2100 Hoover Avenue, National City, CA 91950-6599, by the time and date specified on the cover page. Bids will be publicly opened at that time. 3. Bids must be submitted using the forms the provided as a part of this bid package. If the form is deemed inadequate, additional information may be submitted with the proposal, via an attachment of catalogs, drawings, photographs or letter. Letters repeating prices and details from the City's specifications should be omitted. 4. An envelope is enclosed in your bid package. It should be used to submit your bid response. If the envelope is deemed inadequate, it may be taped to the outside of a larger envelope. The bottom line is that bids must be clearly identifiable as such. 5. Bids shall be prepared in ink, by typewriter or on computer. Pencil is unacceptable. Mistakes may be crossed out and corrections inserted adjacent thereto and must be initialed in ink by the person signing the proposal. 6. Bids are subject to acceptance at any time within 30 days after opening of same, unless otherwise stipulated by the City. 7. Bids received after the prescribed time of opening will be time stamped and returned to the bidder unopened. 8. If you choose to "NO BID", return the cover page and state reason; otherwise your name may be removed from the City's bidder list. 9. Should a vendor find discrepancies in, or omissions from the specifications, or be in doubt as to their true meaning, vendor may promptly submit to the Purchasing Agent a written request for interpretation. Any interpretation of, or change to the proposed documents will be made only by an addendum issued to each person to whom specifications have been issued, and shall become part of any contract awarded. The City will not be responsible for any other explanation or interpretations. continued on next page 9. Failure to respond to any section of this bid, or to submit any of the required documents may be cause for rejection of bid. 10. Any vendor who wishes to withdraw its bid must do so before City bid opening. 11. If there are any questions or comments relative to technicalities of the bid process, they must be submitted in writing to the City Purchasing Agent within 24 hours after bid opening. 12. Vendor shall read all attached terms, conditions and specifications carefully; they are a part of the bid and shall be submitted with your bid response on the due date. 13. No bid shall include federal excise tax, inasmuch as the City is exempt and will furnish exemption certificate upon request. The City will pay applicable state sales or use taxes. Taxes should only be listed if a separate and specific space has been provided. 14. Complete the entire contract (where fields have been left blank), provide two signatures as requested, and submit the contract with the cost proposal, and any other information (references, etc) requested. AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY I11C)(A14 AND 5 THIS AGREEMENT is entered into this fS4h day of Detgrn.be( 2000 by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Cci l,i rAI a( ju:-rac,',rrc5 (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to Repair and Resurface Tennis and Basketball Courts. WHEREAS, the CITY has determined that the CONTRACTOR is properly licensed and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit 'A'. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CONTRACTOR shall appear at meetings cited in Exhibit 'A' to keep staff and City Council advised of the progress on the project. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services, not to exceed a factor of 25% from the base amount. Revised 52000 3. PROJECT COORDINATION AND SUPERVISION. Jim Ruiz, Director or Parks and Recreation hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. R►Cl+ 144401 I thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit 'A' shall not exceed the schedule given in Exhibit 'B' (the Base amount) without prior written authorization from the Purchasing Agent. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit 'A' as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT Completion dates or time durations for specific portions of the Project are set forth in Exhibit 'A'. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR assigns to the CITY and thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. 2 Revised 5/2000 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. The CONTRACTOR is not an employee of the CITY and is not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees, or subcontractors, as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. All agreements by CONTRACTOR with its subcontractor(s) shall require the subcontractor to adhere to the applicable terms of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all applicable State and Federal statutes and regulations, and all applicable ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and each of its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that 3 Revised 5/2000 are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. Ng 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. The CITY expects that the CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. The CONTRACTOR warrants to the CITY that it is not now, nor has it been for the five (5) years preceding, involved in arbitration or litigation concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR will not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRAC- TOR shall treat all such information as confidential and shall not disclose any part thereof 4 Revised 5/2000 without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, defend, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain, and shall require its subcontractors, when applicable, to purchase and maintain throughout the term of this agreement, the following insurance policies: fi A. If checked, Professional Liability Insurance (errors and omissions) with minimum limits of $1,000,000 per occurrence. B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of $1,000,000 5 Revised 5/2000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of its employees and E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. volunteers. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. Attorney's fees to the prevailing party if other than the CITY shall, in addition, be limited to the amount of attorney's fees incurred by the CITY in its prosecution or defense of the action, irrespective of the actual amount of attorney's fees incurred by the prevailing party. 6 Revised 5/2000 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the. dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by, mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to• the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the 7 Revised 5/2000 earlier of (i) if personally delivered, the date of delivery to the address of the person to receive such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Tom G. McCabe City Manager City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: MCI{- 140+1 e Gtk he CC', I I fO(v I c& S L: - o.ci 41 445.10I%the JJ C Icfi rncel t- C/t cJIlIl -.2130 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. ❑ If checked, the CONTRACTOR shall comply with all of the reporting requirements of the Political Reform Act and the National City Conflict of Interest Code. 8 Revised 5/2000 Specifically, the CONTRACTOR shall file a Statement of Economic Interests with the City Clerk of the City of National City in a timely manner on forms which the CONTRACTOR shall obtain from the City Clerk. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has 9 Revised 5/2000 had the opportunity to consult with its own, independent counsel andsuch other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF NATIONAL CITY: CONTRACTOR: Note: Two signatures required below: By: By: #1 George H. Waters, Mayor (Na APPROVED AS TO FORM: By: # (Title) (Na George H. Eiser, III OW l City Attorney (Title) 10 Revised 5/2000 SCHEDULE #A SPECIFICATIONS FOR REPAIR & RESURFACING TENNIS & BASKETBALL COURTS Work Locations: Kimball Park `D' Avenue between 12th and 16th Streets Las Palmas Park 22'd Street and Newell Avenue El Toyon Park 4th Street and `U' Avenue Tennis Basketball Courts Courts 2 1 2 0 4 2 Experience/References: Contractor must have minimum of five (5) years experience in resurfacing tennis court and play areas. Complete the Reference Sheet enclosed, and submit with your bid. Security: It shall be the Contractor's responsibility to secure the tennis court areas during the time the work is being done, including cure time Guarantee: Contractor shall guarantee all workmanship and material for a period of three (3) years against chipping and peeling. Completion Date: Contractor shall have 30 working days to complete the job, from start to finish. Work should begin within 2 weeks of notification of award. 11 Revised 5/2000 SCHEDULE #A CONTINUED SPECIFICATIONS FOR REPAIR & RESURFACING TENNIS & BASKETBALL COURTS Surface Preparation: 1. Hydroblast playing surface and remove all foreign material from the surface. Hydroblasting shall dislodge all loose concrete and open cracks over the deteriorated rebar areas (with 10,000 PSI). 2. In the areas where concrete is removed over deteriorated rebar, the concrete shall be patched and leveled. All rebar protruding above the surface shall be removed. Patch with court patch binder and cement. 3. Entire surface shall be ground with abrasive disks to remove all uneven protrusions and ridges. Surfacing: Playing area of the tennis courts and basketball courts shall be regular green. The exterior area shall be red. The Director of Parks & Recreation must pre -approve any substitutions. No surfacing material shall be applied when rain is imminent. The air and surface temperature must be at least 50 degrees. No material shall be applied if the surface temperature is in excess of 140 degrees. 4. Apply one coat of acrylic primer. 5. Apply one coat acrylic resurfacer. 6. Apply two coats of vinyl acrylic paint — play area green, exterior area red. 7. Stripe with white lines. Striping: White lines shall be located and masked in accordance with rules of the U.S. Tennis Association and National Federation of State High School Associations. All lines shall be hand masked and white line applied. Cleanup: Each of the project areas shall be kept clean during the time when work is being accomplished. Upon completion, the Contractor shall remove all containers, surplus material and debris, and leave the site in a clean and orderly condition acceptable to the Director of Parks and Recreation. 12 Revised 5/2000 SCHEDULE #B COST PROPOSAL In the event that the total bid for all courts specified in this contract come in over budget, one or more locations or courts may have to be omitted based on budget availability. Therefore, it is requested that you break down your cost proposal as follows: Location: Kimball Park Tennis Courts Basketball Courts Cost per Court Extended Cost $ 3ioo x2=$ $ '5-co x 1 = $ (p .00. CQ Las Palmas Park Tennis Courts $ Soo x 2 = $ 0CC . )° Basketball Courts n/a n/a El Toyon Park a=FG i 1, 360 , C5 Tennis Courts $ x 4 = $ 0w) Basketball Courts x 2 = $ 4, Q co. 00 GRAND TOTAL: Company Name: G I i 1 ,ram $ e I (Do. oo Date: II- /5 -CO Signature: ,� Printed Name: R it /1 /} i> S . H c- 13 Revised 5/2000 The Claremont Club 1777 Padua Avenue Claremont CA 91711 909-625-6791 Deana Green Upland Tennis Club 1525 West 15th Upland CA 909-985-2725 Steve Futchko-owner Westfall Construction PO Box 1550 Wildomar CA 909-677-7575 Collier Pala Mesa Resort 2001 Old Highway 395 Fallbrook CA 92028 760-723-5571 Mark Littrell-tennis pro References Numerous courts since 1981 Numerous courts since 1988 Numerous couts since 1989 4 courts April 2000 Canyon Hills Raquet Club 3012 South Bear Valley Parkway Numerous courts since 1987 Escondido CA 92025 760-743-3601 Lee Merry -owner, Woody Blocher -owner BIDDERS California Surfacing Claremont, CA Zaino Tennis Courts Orange, CA Scott Asphalt Chula Vista, CA American Asphalt & Concrete Spring Valley, CA Angus Asphalt, Inc. Santee, CA Court Concepts, Inc. San Diego, CA Courtmaster Sports Engineering Escondido, CA Folsoms Tennis San Diego, CA J & S Asphalt San Diego, CA BID ABSTRACT, BID #GS0001-1 11/28/2000 GRAND Kimball Courts Las Palmas Courts El Tovon Courts TOTAL Start Completion Payment Tennis Basketball Tennis Basketball Tennis Basketball BID Date Date Terms $6,200.00 $2,500.00 $5,000.00 n/a $11,360.00 $4,900.00 $29,960.00 w/in 7 days w/in 30 days Net 30 $8,800.00 $2,100.00 $8,000.00 n/a $14,000.00 $7,000.00 $39,900.00 w/in 5 days w/in 30 days Net 30 No Bid No Response No Response No Response No Response No Response No Response City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5. 2000 AGENDA ITEM NO. 5 ITEM TITLE RESOLUTION OF THE CITY COUNCIL APPROVING A PLANNED DEVELOPMENT\ PERMIT TO ALLOW A TOTAL OF THREE DWELLING UNITS AT 1834 K AVENUE (APPLICANT: TIM P. JONES FOR KATHY SUTCH) (CASE FILE NO.: PD-1999-2) PREPARED BY Jon Cain - Associate Planner uEPARTMENT Planning EXPLANATION The Council voted to approve this item at the November 28, 2000 public hearing. The attached resolution is necessary to follow through on the action. CEnvironmental Review Financial Statement N/A X N/A Categorical Exemption STAFF RECOMMENDATION Adopt the attached resolution. u ARARD / COMMISSION RECOMMENDATION Approved By: Finance Director Account No. ATTACHMENTS ( Listed Below) Resolution No. 7000-157 Resolution A-200 19. 99) RESOLUTION NO. 2000 —157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A PLANNED DEVELOPMENT PERMIT TO ALLOW A TOTAL OF THREE DWELLING UNITS AT 1834 K AVENUE. APPLICANT: TIM P. JONES FOR KATHY SUTCH CASE FILE NO. PD-1999-2 WHEREAS, the City Council of the City of National City considered a Planned Development Permit application to legalize an existing four -unit complex at 1834 K Avenue at the regularly scheduled City Council meeting of November 28, 2000, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing the City Council considered the staff report contained in Case File No. PD-1999-2 which is maintained by the City and incorporated herein by reference; and WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to the City Council at the public hearing held on November 28, 2000, support the following findings: 1. That the site for the proposed use as modified by conditions is adequate in size and shape, since the 11,500 square foot parcel is large enough to accommodate the proposed units and comply with the density requirements of the General Plan. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use as modified by conditions, since the property is served by existing public streets and the proposed additional unit will have a negligible impact on traffic volume. 3. That the proposed use as modified by conditions, will not have an adverse effect upon adjacent or abutting properties, since conditions of the proposed project will came it to comply with Design Guidelines. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the project will provide housing in an area designated Multi - Family Residential by the General Plan. Resolution No. 2000 —157 December 5, 2000 Page Two BE IT FURTHER RESOLVED that the application for Planned Development Permit is approved as modified to allow a total of three units on this property, subject to the following conditions: 1. Plans submitted with any application for a building permit must comply with the 1998 California Building, Electrical, Plumbing,. and Mechanical Codes and the California Title 24 handicapped and energy regulations. 2. Smoke detectors must be installed in each bedroom and each hallway leading to sleeping areas. All smoke detectors shall be hard -wired with a battery back-up. 3. The structure address shall be clearly visible from the street. 4. A drainage plan shall showing all of the proposed and existing on- and off -site improvements shall be submitted for the review and approval of the City Engineer. The plan shall be prepared by a Registered Civil Engineer or other qualified professional, and shall be in accordance with City requirements. 5. The missing alley improvements along the rear property line shall. be constructed in accordance with City standards to the satisfaction of the Engineering Department. This may require a 13-foot by 92-foot concrete alley per San Diego Regional Standard Drawing G 21. 6. All street improvements along property frontages shall be kept free from weed growth. 7. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, they shall be restored by a licensed land surveyor or civil engineer after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the National City Engineering Department. 8. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way, and for grading construction on private property. 9. Before this Planned Development Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Planned Development Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded . with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that Resolution No. 2000 —157 December 5, 2000 Page Three conditions imposed by approval of Planned Development Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction chat' be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 10. Except as required by conditions of approval, plans for future permits hall be submitted for review and approval by the Planning Director in conformance with Exhibit A Revised, case file no. PD-1999-2, dated June 14, 2000. 11. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. If this permit is not exercised, the two legal units would be allowed to remain as previously permitted. 12. The property owner shall submit a letter to the Sweetwater Authority stating fire flow requirements. The owner shall enter into an agreement with the Authority - for any water facility improvements required for the proposed project. 13. Building exteriors shall have a common appearance. Wood siding shall be repaired or replaced on the two-story structure, and all exposed utilities on the structure shall be enclosed. Electrical wiring shall be mounted on the interior of the structure. The one-story structure shall be modified to have a stucco exterior finish at the rear kitchen to match the remainder of the building. 14. The existing two-story, two -unit garage/studio structure shall be converted to a single unit. 15. A new fence shall be installed along the north property line, the fence at the front property line shall be repaired or replaced, and the retaining wall along the front property line shall be repaired. 16. A detailed landscape and irrigation plan, including plant types, method of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall include the parkway adjacent to the property. 17. The illegal unit in the home, and the illegal unit in the converted garage are to be vacated within thirty days. The unit in the home can be reoccupied when Building Permits are finaled for the unit. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant; and BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. Resolution No. 2000 —157 December 5, 2000 Page Four PASSED and ADOPTED this 5th day of December, 2000. George H. Waters, Mayor ArLEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December §, 2000 (ITEM TITLE RESOLUTION OF THE CITY COUNCIL APPROVING A CONDITIONAL USE PERMIT FOR AN ADULT DAY HEALTH CARE CENTER AT 1415 E. 8m STREET, SUITE 5 (APPLICANT: MARINA MURASHOVA, HORIZONS ADULT DAY HEALTH CARE CENTER) (CASE FILE NO.: CUP-2000-22) PREPARED BY Jon Cain - Associate Planner EPART E T Planning AGENDA ITEM NO. 6 EXPLANATION The Council voted to approve this item at the November 28, 2000 public hearing. The attached resolution is necessary to follow through on the action. Environmental Review X N!A Categorical Exemption Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Adopt the attached resolution. RCP MARD I COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below) Resolution No. 2000-158 Resolution A -zoo (9 99( RESOLUTION NO. 2000 —158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT FOR AN ADULT DAY HEALTH CARE CENTER AT 1415 E. 8TH STREET, SUITE 5 APPLICANT: MARINA MURASHOVA, HORIZONS ADULT DAY HEALTH CARE CENTER. CASE FILE NO. CUP-2000-22 WHEREAS, the City Council of the City of National City considered a Conditional Use Permit application for an adult day health care center at 1415 E. 8a' Street, Suite 5 at the regularly scheduled City Council meeting of November 28, 2000, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing the City Council considered the staff report contained in Case File No. CUP-2000-22, which is maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to the City Council at the public hearing held on November 28, 2000, support the following findings: 1. That the site for the proposed adult day health care center is adequate in size and shape, since the proposed plans show areas in a new building for a kitchen, an activity room, nursing rooms, and offices. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the site is within a new shopping center with common driveways and parking, served by 8th Street, an arterial street. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the site is zoned for commercial uses, and the use will be completely contained in a building, and no significant noise or parking related impacts are expected. 4. That the proposed use is deemed PSsential and desirable to the public convenience and welfare, since the facility will provide for the health and well-being of individuals requiring personal care. Resolution No. 2000 —158 December 5, 2000 Page Two BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes an adult day care facility, and shall conform with Exhibit A, Case File No. CUP-2000-22, dated August 16, 2000. 2. Plans submitted with any application for a building permit must comply with the 1998 California Building, Electrical, Plumbing, and Mechanical Codes, and Title 24 Energy and Handicapped Regulations. 3. Exit signs shall be posted over all exit doors. They shall be illuminated with green letters on a white background. 4. A minimum of four 2-A:10-B:C extinguishers are required. One 40-B extinguisher shall be required in the kitchen. 5. A fire alarm system is required. Plans shall be submitted directly to the Fire Department for approval. The plans must be compliant with the 1998 edition of the California Fire Code and the 1999 edition of NFPA. 6. Except as required by conditions of approval, plans for fixture permits shall be submitted for review and approval by the Planning Director in conformance with Exhibit A, Case File No. CUP-2000-22, dated August 16, 2000. 7. Patients/clients shall not stay overnight. 8. The premises shall be licensed by the State of California prior to conducting business. 9. The maximum number of people at one time shall not exceed that allowed by the State or the Fire Department. 10. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. Resolution No. 2000 —158 December 5, 2000 Page Three 11. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 12. Parking spaces at the north end of the parking area on the east side of the lease space shall be designated for the exclusive use of Horizons Adult Day Health Care Center vans. 13. Two of the shopping center's handicap parking spaces shall be located in front of the business entrance, subject to conformance with the Specific Plan. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant; and, BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. PASSED and ADOPTED this 5111 day of December, 2000. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT DerPmber 5, 2nnn AGENDA ITEM NO. ITEM TITLE Resolution Authorizing the Mayor to Execute an Agreement with John Powell and Associates to develop a Sanitary Sewer Master Plan and a Storm Sewer Evaluation for the City of National City Sewer Facilities PREPARED Y Stephen Kirkpatrick DEPARTMENT Public Works/Engineering EXPLANATION See attached explanation. / Environmental Review X N/A Financial Statement The fee agreed upon to prepare these master plans is a "not to exceed" cost of $750,000. Funds are available for this project in acco i numbers 12 09-500-598-2014 and 125-409-500-598-2014. �j This is a budgeted Capit- I.. �vemen res,ahr ( STAFF EC TIC ]� Adopt the Resolution th. - r- onzes he Mayor to execute an agreement with Jahn Powell and Associates, Inc. to develop a'sanitary sewer master plan and a storm sewer evaluation for the City of National City Sewer Facilities. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Resolution 2. Contract ount o Resolution No. 2000-159 A-266 (9/80) EXPLANATION: The City advertised a Request for Qualifications (RFQ) to select a civil engineering firm to prepare sanitary sewer and storm sewer master plans. Seven consulting firms submitted Statements of Qualifications in accordance with the RFQ requirements. The seven firms expressing interest in the project were: AKM Consulting Engineers - Irvine, California BDS Engineering Inc. - Lemon Grove, California Dudek and Associates, Inc. - Encinitas, California John Powell and Associates, Inc. - Encinitas, California Pountney and Associates, Inc. - San Diego, California RBF and Associates, Inc. - San Diego, California Willdan - San Diego, California A selection committee consisting of Public Works Director/City Engineer Burton Myers, Wastewater Supervisor Joe Smith, and Principal Engineer Stephen Kirkpatrick reviewed the statements and decided to interview four of the firms. John Powell and Associates, Inc. was the unanimous choice of the committee as the most qualified to prepare the required master plans. Engineering then entered into negotiations with the selected firm and agreed upon a Scope of Work and the corresponding fee. The Scope of Work is detailed in Exhibit A of the attached consulting contract. The agreed Scope of Work is the first phase of the master planning effort. As a basic summary, the work includes: • Inventorying the City's ninety-seven miles of sanitary sewer pipes and eighteen miles of storm sewer pipes and culverts. • Creating a GIS database for both systems. • Performing a hydraulic analysis of the existing sanitary sewer system. (This includes the purchase of the modeling software and the training of staff so that the modeling is a dynamic process that can be re-evaluated as improvements are accomplished.) • Cleaning and televising approximately 20% of the systems. This initial phase will focus on trouble spots, and then a representative sample of the system. The video and narrative pipe condition assessment will be linked to the GIS for easy access. (Public Works Wastewater Division personnel will work closely with the consultant during this phase so that staff can also clean, televise, and add to the created database. Additional televising may be accomplished through consultant contracts in future phases, or be entirely accomplished by City crews. Again, this will be a dynamic database) All debris removed from the systems will be disposed of in accordance with EPA and State requirements. • Develop a 5 and 10 year Capital Improvement Program based upon both the hydraulic modeling and the video inspection. This effort is the beginning of the master plans for these two important sewer systems. Future phases will include hydraulic modeling of the storm sewer system, development of maintenance management software for each system, additional cleaning and videoing, assessment of the system pump stations, digitizing the sanitary sewer system laterals, and development of a grease trap program, to name a few of the items. These will be accomplished as future CIP budgeted items. RESOLUTION NO. 2000 —159 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JOHN POWELL AND ASSOCIATES TO DEVELOP A SANITARY SEWER MASTER PLAN AND A STORM SEWER EVALUATION FOR THE CITY OF NATIONAL CITY SEWER FACILITIES WHEREAS, the City desires to employ a contractor to prepare a sanitary sewer master plan and storm sewer evaluation; and WHEREAS, the City has determined that John Powell and Associates is a profession Civil Engineering firm and is qualified by experience and ability to perform the services desired by the City, and John Powell and Associates is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby authorize the Mayor to execute an agreement with John Powell and Associates to develop a sanitary sewer master plan and a storm sewer evaluation for the City of National City Sewer Facilities. Said agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 5th day of December, 2000. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney AGREEMENT BY AND BETWEEN THE CITY OF NATIONAL CITY AND JOHN POWELL & ASSOCIATES, INC. THIS AGREEMENT is entered into this 5th day of December, 2000 by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and John Powell & Associates, Inc. (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to prepare a sanitary sewer master plan and storm sewer evaluation. WHEREAS, the CITY has determined that the CONTRACTOR is a Professional Civil Engineering firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the attached Exhibit A. The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 3. PROJECT COORDINATION AND SUPERVISION. Mr. Stephen M. Kirkpatrick hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Mr. Paul E. Cooley thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Exhibit A shall not exceed the schedule given in Exhibit A without prior written authorization from the City's Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Exhibit A as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make. such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of fmal payment under this Agreement, for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Contractor shall provide the services set forth in Exhibit A. 6. DISPOSITION AND OWNERSHIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR assigns to the CITY and thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Page 2 Revised 5/99 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. The CONTRACTOR is not an employee of the CITY and is not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CON TRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein; shall comply with all State and Federal statutes and regulations, and all ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during Page 3 Revised 5/99 the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. The CITY expects that the CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. The CONTRACTOR warrants to the CITY that it is not now, nor has it been for the five (5) years preceding, involved in arbitration or litigation concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR will not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CONTRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRAC- TOR shall treat all such information as confidential and shall not disclose any part thereof Page 4 Revised 5/99 dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive Page 7 Revised 5/99 such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Burton S. Myers City Engineer City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: Mr. Paul E. Cooley, Executive Vice President John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101 Encinitas, CA 92024 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. Page 8 Revised 5/99 without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, defend, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain throughout the term of this agreement, the following insurance policies: occurrence. A. Professional liability insurance with minimum limits of $1,000,000 per Page 5 Revised 5/99 B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of ,$1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of its employees and volunteers. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CON TRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal fmancial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by fmal judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the Page 6 Revised 5/99 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. Exhibit A - Scope of Work and Summary of Fees Exhibit B - Contractor's Confidentiality and Nondisclosure Agreement F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such parry's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that Page 9 ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. JOHN/ ' I WELL & ASSOCIATES, INC. By:_ �� IV, By: ildAtiviA-61--- Secretary sst. Secretary/CFO/Asst. Treasurer B/President/Vice P siden CITY OF NATIONAL CITY By: Burton S. Myers, City Engineer APPROVED AS TO FORM: George H. Eiser, III City Attorney Page 10 Revised 5/99 POWVELL September 12, 2000 • lin well 6 Associates, Inc. / Consulting Civil Engineers Exhibit A ,4,d T�, �.• Mr. Burton S. Myers, City Engineer City of National City 1243 National City Boulevard National City, California, 91950 Oate SUBJECT: PROPOSAL TO THE CITY OF NATIONAL CITY SANITARY SEWER MASTER PLAN AND STORM SEWER EVALUATION Proposal No. P00-532: Dear Mr. Myers: In response to your request, John Powell & Associates, Inc. is pleased to submit this proposal/agreement to the City of National City for engineering consulting services for the Sanitary Sewer and Storm Sewer Master Plans. It is our understanding that the City of National City (City) has large storm sewer and sanitary sewer collection systems that are aging and in need of ongoing maintenance. The City would like to develop master plans for each of the two systems to better determine capital needs and maintenance requirements. The master plans will include a system cleaning, system inventory, system condition assessment, sanitary and storm sewer hydraulic modeling, identification of required maintenance and capital improvements, and development of GIS based information for each system. I. SCOPE OF SERVICES Based on our current understanding of the Project, John Powell & Associates, Inc. (Powell) will provide the following engineering services: A. PROJECT MANAGEMENT 1. Project Management. Powell staff will be responsible for the day- to-day management of the project including budget and schedule control, project staffing, client communication and overall project control with the development of a Project Management Program. 2. Subconsultant Management. Nlanage sub -consultants, budget and schedule. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1120 / Fax (760) 753-U/dO / E-Mail: marketing@jpowell.com Mr. Burton S. Myers September 12, 2000 Page 2 of 23 3. Status Meetings. Meetings will be held every other month with City staff to discuss issues and keep the City updated (four estimated). Additionally we have anticipated two other meetings, for coordination with the City and other agencies for a total of six meetings. 4. Status Reports. Reports will be prepared every other month in conjunction with the bi-monthly meetings. The status reports will include updated project schedules, which will be tracked using Microsoft Project. 5. Internal Coordination. Internal monthly coordination meetings will be held by the project team. These meetings can be attended by the City, as necessary. B. PROJECT INITIATION AND DATA COLLECTION 1. Kickoff Meeting. Prepare for and attend one project initiation meeting. Key project team members will attend the meeting. The Scope of Services will be reviewed, clear duties and responsibilities will be established for each team member, clearly defined deliverables and schedules will be established and the project objectives confirmed. Clear lines of communication will also be established. 2. Data Collection and Research. Commence background research and data collection and obtain plans and studies, which include the following: • Past sanitary and storm sewer studies; • City's General Plan, zoning plans and other planning studies; • Plans and studies from County and adjoining communities. • Existing base mapping • Other Prior to the project initiation meeting a complete list of required background information will be submitted to the City. Deliverables Meeting Minutes John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 3 of 23 C. REVIEW DATA/BASE MAP DEVELOPMENT 1. Review Base Mapping Information. Review existing sanitary and storm mapping and data available at the City. This includes identification and copying of construction drawings that have been constructed since the base mapping was completed. Existing available digital mapping will be confirmed. 2. Obtain Digital Orthophotographs and Contours. Purchase existing available digital orthophotographs (DO) from SanGIS for the City Boundary and storm sewer drainage basins. Mapping Areas not covered by SanGIS will be obtained through Sweetwater Authority or the City of Chula Vista. The number of tiles necessary to cover the area was estimated to be 25. • Digital orthophotometric files (1/2 foot and 1 foot pixels) from SanGIS. 3. Initial Digitization & Data Entry of Sanitary Sewer System. The DO will be used in conjunction with the City's system mylar maps to establish control points for each of the approximately 2,000 sanitary sewer structures in the City. Different colors will be used for the digitized points. If the manhole is readily seen on the DO, it will be green, if not and the position is estimated, it will be yellow. These yellow points will be determined by referencing the pipe length and approximate angle relative to observed physical features from the mylars. This process will assist in confirming information from the field data collection, which is a subsequent task. Once the control points are established, the appropriate structure symbol and structure ID will be inserted by snapping to the control points. Pipes will be tagged with the appropriate ID using "[UpstreamlD]-[DownstreamlD]" nomenclature. Pipes will be digitized subsequently, using the mylars to digitize in the direction of flow and snapping to each structure. This procedure could produce discrepancies with the source documents. For example, many of the pipes are curved on the source documents following the curvature of the street improvements. Our method will `straighten' these segments since most sewer pipes are laid straight and would normally have a manhole at any angle points in the line. Significant deviations will be highlighted, John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 4 of 23 documented and check plots sent for resolution. Subsequent tasks will resolve these differences through review of the video data. Cleanouts and dead ends have not been previously numbered. A numbering system for cleanouts and dead ends will be developed, it is anticipated to be a numeric number leaving a large gap for future additional manholes (probably starting with 5000 for easier querying). They would be numbered in the same manner as the manholes. Generally no information is available about cleanouts. Subsequently there will be missing information about the sanitary sewer pipes including slope for pipes that end in clean outs and dead ends. No lateral information will be incorporated at this time. After structures and linework are digitized, we will check for dangles, test for connectivity and direction of flow. Once errors are corrected, topology will be constructed for the network. Feature data will be populated into the corresponding attribute tables. Fields will be populated for specified records. In other words, if there is missing data for a given pipe or structure, the field will be filled with `-999' to indicate that the item was inspected and the data does not exist on the source documents. Pipe length (reported), diameter, and material will be extracted from the 200 scale atlas maps as previously provided by the City. Structure data will be captured from the `manhole book' and will include rim and invert elevations, and type of manhole. Database checks will inspect for valid ranges, unfilled data items frequency (uniqueness). 4. Digitize & Data Entry of Storm Sewer System. The storm drain infrastructure will be constructed from the existing City system map. Information will be extracted from the plans for pipe including: ID No., size, material, length, type/shape (pipe, open channel culvert, boxed culvert, etc.), slope, depth, invert (up and downstream), structure (up and downstream), installation date, source drawing, street and cross street. Information for the structures to be extracted from the plans includes: ID No., type (manhole, inlet, headwall, outfall, plug, joint, lug, trash rack, etc.), rim, invert/bottom elevation, material, depth, installation John Powell S Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (7601 753-1 120 / Fax C7601 753-0730 Mr. Burton S. Myers September 12, 2000 Page 5 of 23 date, source drawing, street and cross street. This information will be taken from the 500 scale drawing previously provided by the City The centerline of drainage channels will also be digitized to provide a complete drainage reach. The data will be compiled onto one set of preliminary markup sheets at 200 scale and provided to the City for approval. Once the City approves the markups, the system data will be digitized using the geometry captured from the improvement plans. Attribute information will be entered onto take -off forms and database tables will be appropriately filled. 5. Input of Additional Information. Review copies of improvement drawings. Very little information for the last 14 years of data have been added to the City's base map. It is anticipated that there are 30 drawings of information that will be incorporated into the GIS base system. The information on these drawings will be combined and entered into the base map. 6. Incorporation of Field Survey. The actual field collection of additional information will be performed under Task D. This task will incorporate the information obtained in the field manhole and inlet evaluation into the base system. The topology obtained in the field including pipe size, material and lateral locations will control over the base map information obtained from the mylars. However, the field GPS horizontal control will only adjust manholes, which have not been identified positively from the DO (those initially identified with yellow in subtask 3). We estimated that 10 pipes and structures will require modifications to the files. No adjustments will be made to the vertical information about the manholes from GPS. If the CCTV inspection notes pipe that appear to be significantly curved, then the horizontal location of the pipe will be adjusted to reflect curved pipelines. Because the whole system will not be video taped as part of this project, this work will be limited to incorporating information gathered. 7. Quality Control. Topology will be constructed and submitted to the City in ArcView 3.2 and ArcInfo 8.0 and the digital network tested for connectivity, and flow direction, and thematically mapped to test for consistency of the feature attributes. One set of final check plots will be generated and submitted to the City for approval. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (7601 753-0730 Mr. Burton S. Myers September 12, 2000 Page 6 of 23 Deliverables: • Digital Orthophotos in '/ foot and 1 foot pixel size • Arc View. & Arcinfo coverages of the base system D. CLEAN AND VIDEO TAPE THE STORM AND SANITARY SEWER SYSTEMS 1. Evaluation of the Existing Storm and Sanitary Sewer Systems Prior to Cleaning. Review the existing improvement drawings, maps and plans. Review the existing numbering system and verify this system in the field. Review existing studies or inspections made by City staff to check existing areas of damage and known flow volumes. Cleaning records will be reviewed for possible areas of flooding concern or certain areas that require high maintenance (roots, grease, debris, etc.). Transfer the existing numbering system from maps to the field to ensure proper identification of the system between field crews. Any discrepancies that are discovered in the field will be discussed with City staff. Necessary changes to numbering will be made. Recommend potential drain inlets for Fossil FiltersTM installation to protect the bay and estuary. Coordination with the City of San Diego for videoing during shutdowns of the City of San Diego's pipelines will be completed. Due to site access limitations including OSHA and environmental regulations, there may be pipelines and junction structures that are not accessible. When these locations are identified, the City will be contacted to confirm other alternative methods of access. If no suitable solution is developed, the section of pipeline not evaluated will be added to the Capital program as a future rehabilitation project to develop better access or complete environmental permitting to allow access or cleaning. Due to available funding, approximately 20% of the City will be cleaned, inspected and videoed at this time. A rough statistical cross-section of pipeline sizes, anticipated conditions and locations will be included. A meeting with City operations will establish pipelines to be included. Due to a desire to get a good cross-section of pipelines, potentially not all of the known hot spots or pipelines in major streets will be cleaned and videoed. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (7601 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 7 of 23 2. Cleaning of the Storm and Sanitary Sewer Systems. Operations including cleaning of storm and sanitary sewers, testing, traffic control, transport, treatment, and/or disposal will be performed during normal working hours. Normal working hours are considered to be Day Crew Operations (Monday through Friday from 7:00 A.M. to 3:30 P.M.), Night Crew Operations (Sunday through Friday from 8:00 P.M. to 5:00 A.M.) A minimum of one fully operational and maintained heavy-duty jet/vacuum unit with crew will be provided. The unit will have a 10-yard debris body, 4,800-CFM positive displacement blower and a jetting unit rated at a minimum of 65 GPM at 2,000 PSI. a) Cleaning Sanitary Sewer System. Clean the lines in this system using standard practices and methods to remove debris, roots and grease. The manholes will be washed down with high-pressure water to facilitate inspection. Materials will be collected by vacuum conveyance at each manhole. The majority of the liquid material. will be decanted back into the sewer manhole, solids will be transported to a de -watering storage bin. Once the bin is full, the material will be separated, collected and stored in a five thousand -gallon container. When the solid waste is sufficiently de -watered, samples will be taken and tested for contaminates and also to generate a profile for the landfills. When the waste profile has been accepted by the landfill, we will transport and dispose of the material. The liquid wastes will be disposed of in the sanitary sewer. The wastes will be disposed in the City of National City's name. During the cleaning portion of the sanitary sewer the operators will complete an inspection form that will indicate what material, if any, was removed from the line (i.e., grease, roots, grit, etc.), and the estimated quantities (light, medium, heavy). The date and names of operators, the sewer pipe segment number and the street name with block number. b) Cleaning Storm Sewer System. Cleaning will include only closed conduits (no open channels will be cleaned). The cleaning of the storm sewer system will begin with a small-scale discovery CCTV inspection of the system. This discovery inspection will allow us to see the types and John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / [760) 753-1 120 / Fax [760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 8 of 23 quantities of material in the system. This will allow us to determine the best and most efficient way to clean the conduits (Mechanically or Hydro -jetting). We may also be able to determine if there is existing damage to the pipes. Since the storm sewers are not a closed system, special care needs to be taken during cleaning. Title 22 regulations of the Clean Water Act requires that all material (liquid and solid) will need to be captured and removed from this system during the cleaning process. The downstream ends of the conduit being cleaned will be plugged to prevent water from passing through to unprotected areas. The materials that are removed (solid and liquid) will be placed in a watertight container. This de -watering bin will be used to separate the two materials. The liquid portion of the waste will be placed in a portable container and disposed in the sanitary sewer. The solid waste will be sampled and tested and disposed accordingly. Storm sewer pipes which are below sea level at normal low tide will not be cleaned. Some of this system will need to be classified as High Impact Areas. A high impact area is defined as storm sewers that are filled with materials to fifty percent or more of capacity. The difficulty in cleaning storm sewers increases greatly when these conditions are found. For this phase of the project, any high impact areas will not be included and cleaned at this time. Due to site access limitations including OSHA and environmental regulations. There may be pipelines and junction structures that are not accessible. When these locations are identified, the City will be contacted to confirm other alternative methods of access. If no suitable solution is developed, the section of pipeline not evaluated will be added to the Capital program as a future rehabilitation project to develop better access or complete environmental permitting to allow access or cleaning. c) Treatment of Water Materials. Treatment of the waste materials is defined as the ability to de -water sludge material for the purpose of waste reduction, i.e. de - watering bins. This cost includes the bin, loading ramp John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax 1760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 9 of 23 and a transportable treatment unit (TTU) permit for these units from the Cal EPA. Laboratory Work. After the material is separated it will be sampled and tested. Basic lab analysis will include total metal (Title 22 TTLC, Cam 17 Metals) and TPH (purgeables and extractable) by DHS/LUFT Method 8015 (modified gasoline, diesel and motor oil). Additional analysis will be performed based on the results of the initial TTLC including STLC and EPA/TCLP. Any of the CAM 17 metals that exceed ten times the STLC will require that the STLC be performed. Any metal failing the STLC will have the TCLP performed in order to determine its proper waste classification. Additional authorized analysis requested by the landfills will be billed at cost from our invoices with an additional 15% added. An industrial hygienist will review the testing results to classify the material for its proper waste stream determination. Lab sample charges will include labor, personnel, transportation, materials and tools required to gather the samples from the waste bins, plus the cost of the required laboratory analysis. e) Transportation and Disposal. After classification of the waste material, the laboratory results will be forwarded to the landfill to arrange for a profile and manifest number for the City of National City. This documentation is required to record the names of generators (The City of National City), transporters and quantities of the waste stream. Transportation and disposal includes equipment, labor, personnel and materials associated with the proper disposal of the waste materials at an approved Transfer and Storage Disposal Facility (TSDF) and are part of the unit bid cost. TSDF charges for disposal, county taxes and service charges will also be included in the cost per bid price. Collection sites for storage and handling of these materials and their containers will be located on City property. All material will be disposed of in the City's name. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 10 of 23 3. Televise Storm Sewer System and Sanitary Sewer System Pipelines. Operations include the video inspection of storm and sanitary sewers, testing and/or traffic control will generally be performed during normal working hours. Normal working hours are considered to be Day Crew Operations (Monday through Friday from 7:00 A.M. to 3:30 P.M.), Night Crew Operations (Sunday through Friday from 8:00 P.M. to 5:00 A.M.). A minimum of one fully operational and maintained CCTV inspection unit with crew will be provided. This will be a large truck mounted box van containing the hardware and software for the video inspection work. The video unit shall meet Greenbook specifications. These units will also have directional arrow lights, traffic cones and beacons. The same equipment will be used in both storm and sanitary sewer systems to perform video inspection of the pipelines (R S Technical video inspection equipment and WincanTM software). This equipment consists of an Omni -Eye II system with pan and tilt capabilities and inclinometer. All cameras are perched on tractors, using an assortment of wheels and axles. The large storm drain tractor is steerable and can be raised or lowered mechanically at any point during the inspection. The cameras will travel down the pipes at a rate not to exceed 2.0 FPS. There will be lines that may require inspection at night during low flow periods; arrangements will be made to complete those evaluations. A voice over narrative on each segment of pipe will be performed. Each inspection is to record, as thoroughly as possible, each defect seen in the pipe (i.e., broken pipe, offset joints, cracks, infiltration, root intrusion, etc.). service lateral locations will be noted on the logs. Individual pictures or video -clips of defective sections of pipe will be captured. The data from the inspections will be provided in digital format on CD-ROM disks and one copy of the videotapes. 4. Manhole and Inlet Investigations. A manhole or inlet inspection will be performed that will include pictures of each individual site. This inspection will provide an assessment of the manhole (ring, cover, rungs, walls, corrosion, shelf, depth, etc.), digital photos of each manhole or inlet and the invert of each structure. GPS coordinates will be established at each structure (sanitary and storm sewer including cleanouts and junction structures). For the GPS mapping, Trimble m pro-XR survey equipment will be used. Coordinates will be established with a northing and easting position with sub -one meter accuracy and the option of adding data features to the collection results. Northings and John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 11 of 23 eastings will be based on the NAD 83 coordinate system. Rim elevations will not be captured. Manhole depths will be obtained with a tape and will be to the nearest tenth of a foot. These reports will be supplied in digital format. This data will allow us to field verify the system inventory, as well as, establish a digital database of the system. 5. Traffic Control. Traffic control measures will be addressed in both cleaning and inspection operations. Equipment, devices, labor, materials and tools for traffic control requirements will be provided. Traffic plans will be based on the W.A.T.C.H. Manual as appropriate. Prior to work on a section of pipe, a list will be prepared which details the pipe segment and appropriate traffic control details needed. It is assumed that there will be no charges for traffic control permits and typical details will be sufficient for the drawings. Deliverables: • Digital files with CCTV data including pictures of defects and videotapes of system. Digital files with manhole and inlet inspection information. • List of pipe segments and proposed traffic control details. • Paperwork documenting material disposed. E. SOFTWARE EVALUATION AND PURCHASE 1. Demonstration & Selection of Sanitary System Hydraulic Modeling Software. Meet with staff to review programs for the City. Present ranking criteria to the City and select the software. Coordinate with the City's Information Technology department for implementation. Based on this meeting, select and purchase the program that best achieved the City's goals and which modules are needed to achieve those goals. 2. Purchase Sanitary System Hydraulic Modeling Software Programs. Because the sanitary system Hydraulic Modeling software has not been determined, an upper amount of $10,000 has been included to purchase one copy of the selected software. The software would be licensed to the City of National City. Delivery would be upon completion of data input. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 12 of 23 3. Purchase WinCam Software and Computer. Win Can/Win Logger will be purchased this system includes the following: • Shock Absorbing Panel Mounted Computer • 500 Mhz Pentium Processor • 128 Megs of Ram • 100 Meg Zip Drive • 1.44 Floppy Drive • 40 Speed CD Rom • Win Can / Win Logger Computer Program • Windows 98 Software • Win Can Security Dongal • Text Overlay Modular • HP 895 Color Printer • Keyboard • 17" SVGA Color Monitor • JVC SVHS Computer Controlled VCR • Two Days of Training • Installation of system This system does not include any camera or vehicle. 3T Equipment Company, Inc. will supply this proprietary software and perform all installation. F. SANITARY SEWER HYDRAULIC MODELING. The system inventory will be utilized to develop and implement a steady-state static hydraulic model for the City's sewer system. This will be accomplished in several steps. No modeling will be performed on the City of San Diego Metro Line or Spring Valley Outfall Pipeline. 1. Existing Basin Development and Flow Estimating. Using city sewer flow monitoring data, billing records, land use and population information, Powell will generate estimates of existing sewerage at each manhole. Pipes 10-inch and larger will be modeled. Service area polygons will be established. 2. Design Criteria. A meeting will be held to confirm design criteria to be used for the project. This will involve review of criteria for adjacent agencies and preparation of recommendations for EDU, maximum pipe flow depth, peaking factors and pipe frictional values ("n"), sewage generation factors and other necessary criteria, John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (780) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 13 of 23 3. Model Calibration. Powell will calibrate the constant "n" model using flow -monitoring data provided by the City and comparing this data with computerized analytical results. The model will be modified as necessary to accurately simulate existing conditions by varying the sewage generation factors. Areas of concern for inflow and infiltration will be identified using data accumulated by City staff or CCTV inspections. 4. Condition Simulations. Powell will provide computer simulations of the average day, and peak wet weather flow conditions. Color plots will be provided to illustrate the results of these flow conditions. 5. Future Flow Projections. Using 5-year and 10-year population projections and proposed land use changes, Powell will revise the sewer generation estimates and rerun the peak wet weather flow hydraulic model to assess the improvements required of the sewer system to accommodate growth in the City. Unless, the City has their own population projections, population growth will be based on SANDAG Regional Growth Forecasts for the City. Additionally, it will be assumed that septic systems will be converted to sewer systems over the 10 years. Hydraulic modeling of the pipelines will be limited to land use and population projections only and will not include storm flow analysis. 6. System Expansion Evaluation. The model will also be run to include the Lincoln Acres area, which potentially will be integrated with the City, to assess what impact it will have on the City's sanitary system. 7. Training. Powell will provide City staff with one half day of training on the selected hydraulic modeling program and the modeling data developed specifically for the City. Deliverables: Color plot for each model condition and system graphs showing results of the hydraulic analysis. Sanitary Sewer model with input and output database. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760] 753-1120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 14 of 23 • Summary of capacity problems areas and additional potential I & I study areas. • Staff Training. G. SYSTEM ASSESSMENT. One element of the CIP will be the results of the hydraulic model identified in the work above. The second major and possibly more critical element will be the existing system assessment. In order to assess the sanitary and storm sewer and systems, the following steps will be taken. 1. Pipeline Evaluation. The digitally collected information from the CCTV of the pipelines will be reviewed. CCTV inspections performed by the City will be included in the analysis. Sewer condition and evaluation codes, captured digitally, will be reviewed. Pipelines with noted structural defects will be ranked. Pipelines with noted debris, roots, inflow or infiltration, or grease will be evaluated and ranked for modifications or rehabilitation. Selective video information captured will be reviewed. A maximum of 40 hours of video will be reviewed to confirm information captured digitally. This review will be to perform a general QC of the video data and confirm additional information on pipe segments that may not be clear from the digitally captured pictures. This task will not review the video of every pipe segment. 2. Sanitary Sewers Existing Deficiency Evaluation. Using the calibrated model, we will identify capacity problem areas or overloaded sewers. Using established City sewer system design criteria, corrective measures will be recommended. 3. Sanitary Sewers Projected Deficiency Evaluation. Using the 10 year and 20 year hydraulic models, we will identify the anticipated future improvements to the sanitary sewer system. 4. Storm Sewer Deficiency Evaluation. The video evaluation completed above will be used to develop a list of storm sewers with structural deficiencies. Pipelines with significant debris will also be noted for rehabilitation. No hydraulic capacity issues will be addressed. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas. CA 92024 / (760] 753-1 120 / Fax (760] 753-0730 Mr. Burton S. Myers September 12, 2000 Page 15 of 23 5. Coordination with the City of San Diego. Powell staff will contact City of San Diego to discuss backing up of National City's system due to shutting down pumps at night for servicing the South Metro Interceptor. 6. Replacement Prioritization. Meet with City staff to discuss replacement prioritization. These concerns and prioritization will include life cycle cost analysis, structural integrity, effectiveness in reducing infiltration and inflow, effect on flow capacity, and level of disruption/social costs. Additionally, the level of capital expenditures versus operations expenditures desired will help prioritize the first target areas. If reducing the operations budget is highly desirable, then repairing pipelines that increase maintenance time may be the highest priority. If reducing inflow and infiltration into the system is the highest priority, and then different pipelines may be selected for highest priority repair. Deliverables: • Listing of prioritized present and future sanitary and storm sewers improvements. H. CAPITAL IMPROVEMENT PROGRAM DEVELOPMENT. The following subtasks will be undertaken in order to develop a Sanitary Sewer Capital Improvement Program (CIP). 1. Alternative Rehabilitation Methods. Evaluate alternative rehabilitation methods for use in City. These rehabilitation methods will include cured in place lining, slip lining, pipeline replacement, trenching, spot repairs, and pipeline bursting. 2. Cost Basis. Confirm basis for costs for the various rehabilitation methods utilizing current available bid data and Means cost estimating. Contact a total of four specialty contractors who complete rehabilitation through boring, jacking, bursting, or lining. 3. Cost Estimates for Rehabilitation Methods. Establish cost estimates for the identified types of rehabilitation methods for the major pipeline location types. These location types will include combinations of residential roadway, commercial district roadway, developed easements and open space easements, and depth combinations of under 5 feet deep, 5-10 feet deep and over 10 feet deep. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 16 of 23 4. Funding Identification. Identify available annual funding based on discussions with the City. 5. Scheduling. Schedule repair and rehabilitation estimates. 6. 5 & 10 Year CIP. Develop 5 and 10-year CIP recommendations. These recommendations will be based on system needs identified through videoing and the hydraulic models. 7. Prepare Master Plan Report. Since a GIS-based Master Plan will be prepared, most of the important information will be provided electronically via the AutoCAD files, data, and ArcView interface, additionally the system assessment and maintenance management software will include significant information regarding the actual condition of the system and recommended improvements. As a result, this scope assumes that the report will include a discussion of the assumptions and procedures used to develop the Master Plan, instructions on how to use and revise the electronic files, summary of the condition of the system the hydrologic and hydraulic results and recommendations accompanied by spreadsheet outputs of the recommended improvements including those identified by the video data. Five copies will be provided to the City. Deliverables: • 5 & 10 year Sanitary Sewer CIP recommendations • 5 Copies Master Plan Report OTHER AS -NEEDED TASKS. The following tasks have many unknown elements. Since the exact extent and nature of the involvement necessary for coordination with these council and public issues is unknown at this time, an initial budget estimate has been included. Time spent completing these tasks will be tracked separately. 1. Review of flow monitoring results from MGD and assist in discussions with City of San Diego and adjoining agencies. This task may involve review of data and recommendations made by MGD in their study, evaluation of these recommendations, 3 to 5 meetings with MWWD and City staff and numerous letters and phone calls. An initial authorization amount of $3,000 has been included to assist in the task. John Powell Et Associates, Inc. 175 Calle Magdalene, Suite 101, Encinitas, CA 92024 / t760) 753-1 120 / Fax [760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 17 of 23 2. Assistance with NPDES permitting and assessment of BMP's and implementation of a fossil filter program. This task will involve the review of existing information and comparison with other agencies programs and recommendations for additional policies and procedures. An initial authorization amount of $5,000 has been included to complete this task. II. ADDITIONAL ENGINEERING SERVICES If requested by Client, Powell will provide the following Additional Services, beyond the services included in Section I, Scope of Services: A. Attendance to additional meetings beyond those specifically identified in Section I. B. Environmental services, including environmental reviews, analysis or studies, permit preparation and processing, attendance to public hearings, etc. - C. Assistance with public participation and communications, including planning and participation in public outreach programs, attendance to public meetings and workshops, etc. D. Planning, analysis or design of additional or alternative facilities. E. Additional system assessment including smoke testing, dye testing, flow monitoring, and visual inspection for cross connections, dry weather monitoring and testing, etc. F. Cleaning and video of open channel storm sewer systems and force mains. Removal of concrete for grout that may have been poured into the storm or sanitary sewer in a wet state that has subsequently hardened.. G. Assessment of the Sweetwater River, assistance and coordination with FEMA regarding flood plain boundaries. H. Construction phase services including such services as, assistance during bidding, shop drawing review, office and field engineering support, field observation, construction contract administration, change order review and processing, preparation of Record Drawings, etc. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / [760) 753-1120 / Fax [7601 753-0730 Mr. Burton S. Myers September 12, 2000 Page 18 of 23 I. Any additional project related services not specifically included in Section I, Scope of Services. J. DEVELOP GATE BOOKS. After the databases are populated, the system will be annotated. Annotation characteristics will be set for 200 scale mapping and include pipe length, diameter and material, and structure numbers. Street names will also be annotated and positioned for the same atlas boundaries as the source documents. K. DEMONSTRATION & SELECTION OF MAINTENANCE MANAGEMENT & SANITARY SYSTEM HYDRAULIC MODELING SOFTWARE. Meet with staff to review programs demonstrating 2-3 software programs for the City. Present ranking criteria to the City and select the software. Coordinate with the City's Information Technology department for implementation. Based on this meeting, select and purchase the program that best achieved the City's goals and which modules are needed to achieve those goals. PURCHASE MAINTENANCE MANAGEMENT SOFTWARE PROGRAM. STORM SEWER HYDRAULIC MODELING. The proposed Storm Sewer Master Plan will address City drainage needs reflecting consistency and conformance with the goals of the City's General Plan (GP). The goals of the GP emphasize the desire to maintain natural rural drainage and open, un-lined channel flows wherever possible. The emphasis will be to reduce flooding and nuisance ponding in the flat areas of the City. In general, a gravity -fed system will be a design goal. In addition, the GP dictates a need to control sedimentation that will meet the Clean Water Act requirements for outfalls, and to minimize pollution of the environment. Particular attention will be directed toward ensuring that storm runoff does not significantly or adversely impact any natural channel mitigation features. The system inventory will be utilized to develop and implement a storm sewer hydraulic model. Pipelines 18-inch and larger will be modeled. No modeling of the Sweetwater River or effects of the city's system on the Sweetwater River will be included. Modeling of open channels will be limited to Manning's calculations. No HEC-2 analysis will be performed with this master plan. This task will be accomplished in several steps. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax [760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 19 of 23 1. Basin Determination. Use the base map developed in the initial system inventory. We will link the developed GIS database of system information to the storm sewer -modeling program. The GIS database will include the existing drainage facility locations and sizes, land uses, and flow paths, drainage basin boundaries, and topographic elevations. The major drainage basin boundaries and flow paths will be determined and added to the database and coverages. The last elements will be the soils and land use coverages, which are available in digital format for most of San Diego County. 2. Design Criteria. Review the previous master plan and recommend modifications to design criteria. 3. Basin Evaluation. Perform polygon processing on the AutoCAD, digital land use, and digital hydrologic soil group files to determine the basin areas, flow lengths, runoff coefficients, and other hydrologic input data. Polygon processing and error checking will be performed. The polygon processing results are written to a database file that is compatible with Advanced Engineering Software's Stormwater Information Management System (SIMS). SIMS is an integrated GIS-based hydrologic package that performs hydrologic calculations, as well as several other tasks such as facility sizing, pollutant loading, cost estimating, cost to benefit analyses, and "what if' scenarios. SIMS automatically retrieves the hydrologic input data from the database file for use in the hydrologic analyses. 4. Existing Facility Evaluation. Prepare 100-year hydrologic calculations based on the ultimate General Plan land uses and existing drainage facilities larger than 18 inches. The calculations will meet the drainage criteria of the City of National City. The calculations will be prepared using SIMS. '5. Recommended Facilities. Identify the deficient facilities based on normal depth calculations from SIMS. Re -analyze the areas with deficient facilities to determine the required facility upgrades based on the normal depth SIMS analyses. The upgrades could involve either replacement or parallel facilities, depending on the constraints. 6. Cost Estimates. Prepare construction cost estimates for the recommended facilities. The SIMS' cost estimating module will be used to determine cost estimates. Unit prices are input into John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760] 753-1 120 / Fax [760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 20 of 23 the module, which then produces costs based on the new facility sizes and lengths. Prioritize the recommended facilities in five- year increments for 5, 10 and 15 year horizons 7. Coverage Development. Perform ArcInfo processing to generate a results database file that can be imported into ArcView. ArcView allows the final Master Drainage Plan results to be viewed and queried. ArcView graphically displays the watershed including each drainage basin, flow path, facility, etc. The user can then click on an individual drainage basin to view the basin and drainage facility characteristics in tabular form. The tabular output will be customized according to The City of National City's preferences and can include items such as basin area, 100-year runoff, existing and proposed facility sizes, proposed facility cost, facility priority level, etc. Prepare a customized ArcView interface containing The City of National City Master Drainage Plan results. 8. Training. Provide City staff with training (one half day) on the selected modeling program and the modeling data developed specifically for the City. - N. STORM SEWERS EXISTING DEFICIENCY EVALUATION. We will identify capacity problem areas. Using established City storm sewer design criteria, corrective measures will be recommended. O. STORM SEWERS PROJECTED DEFICIENCY EVALUATION. Using the 10 year and 20 year hydraulic models, the future improvements to the storm sewer system will be identified. P. PUMP STATION EVALUATION. Investigate the following pump stations and note potential improvements. • 24th & Tidelands is a sanitary pump station • 14th & Tidelands is a sanitary pump station • 19th & Wilson is a storm pump station with submersible pumps • 24th & I-5 is a storm pump station Pictures will be taken and a brief memo will be prepared. Upgrading and improvement recommendations will be made. This will include evaluation of the pump curves for the existing system and comparing them to the anticipated flow patterns. John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 21 of 23 Q. ASSET MANAGEMENT PROGRAM 1. Combine Data Sources into Selected Program. Incorporate information developed through the system data collection, the CCTV inspections, and the cleaning reports. Input the subbasin that each manhole resides in so that cleaning schedules can be developed. Confirm additional data fields desired. 2. Develop Computerized Maintenance Schedule Parameters. Interview the City's field crews to identify location of known problems in the system and identify the City's current schedule and frequencies of major activities. Determine with the City the anticipated average daily completion rate for the major activities, such rates include how many segments/feet of pipe can be cleaned or rodded in a typical day and how many days of the week are spent focusing on these activities versus other activities. 3. Maintenance Schedule. Develop a cleaning schedule based on available information. This schedule will take into account working on one area of town at a time and not recommending working on three areas of town at a time. 4. Confirm Schedule. Meet with the City to review the proposed schedule and confirm the schedule meets the City's needs. 5. Input Schedule. Input cleaning schedule information into the selected software system. This is anticipated to include rating the specific segments of pipeline based on the available information from the videoing and the City's knowledge of their system. 6. Training. Provide two days of training for City Staff in the features and use of the management software. The first day of training would occur upon turning over the data to the City. The second day of training would occur one month after the system has been implemented. Until the software has been selected it is not known where the training staff for the software company will require extensive travel time or whether Powell staff will train City staff in the use of the software. R. DIGITIZE & DATA ENTRY OF SANITARY SEWER LATERALS. This item captures the sanitary sewer lateral lines and annotation and incorporates it into a third coverage. Use GPS coordinates and TV footage to create control points at the from- and to- ends of each service John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1 120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 22 of 23 and then snap the line in between. Laterals will be shown a set length from the manhole and will not make any evaluation of the exact service. S. CLEANING STORM SEWER PUMP STATIONS. The cleaning operations for these facilities will require confined space entry. Cal - OSHA Safety Orders will be followed when performing these operations. Sediment, debris and liquids will be removed from the chambers and pits associated with these chambers. The materials removed from these chambers will be taken to the de -watering bins. T. DEVELOPMENT OF A GREASE TRAP PROGRAM, POLICY AND ORDINANCE. This task will require meetings with City staff and code enforcement personnel, as well as, discussions with council regarding funding for such a program. Actual incorporation of the necessary ordinance will involve numerous public meetings and possibly council presentations. An initial authorization amount of $7,000 has been included to complete this task. III. CLIENT FURNISHED SERVICES The following services or information will be provided by Client or its consultants: A. Copies of all relevant reports, studies, drawings, correspondence, and other relevant project information or data. B. Assign one person to serve as the Client's project manager who has authority to represent the Client and will serve as the point of interface for all project issues and communications. IV. SCHEDULE See Attachment C for the anticipated schedule. V. FEES AND CONDITIONS A. The Services described in Section I, Scope of Services, except for services provided by Downstream Services under Task D, will be provided on an hourly rate basis with an estimated upper limit of $341,452 John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / (760) 753-1120 / Fax (760) 753-0730 Mr. Burton S. Myers September 12, 2000 Page 23 of 23 B. Services provided by Downstream Services under Task D for cleaning and inspecting the sanitary and storm sewer system will be performed per the schedule of unit values in Attachment A. Approximately 20% of the system will be complete. Attachment D is an estimate of the amount of work to be performed for each sub task. Based on this estimate, the upper limit for these services will be $408,548. C. The fees for the Services described in Section II, Additional Engineering Services, will be provided on an hourly rate basis in accordance with the John Powell & Associates, Inc. Standard Rate Schedule in effect at the time the services are performed. A copy of the current Standard Rate Schedule is attached. We appreciate the opportunity of offering this proposal, and we look forward to working with you on this project. If you are in agreement with the above, please incorporate this proposal into your Standard Agreement for Professional Services and return for signature. If you have any questions, please call me. Respectfully submitted, JOHN POWELL & ASSOCIATES, INC. Paul E. Cooley Executive Vice President JMP/CK/tb Attachments c: Sara Maples, Powell Carmen Kasner, Powell n:\prop\p00\532\3nt1 city scope.doc John Powell & Associates, Inc. 175 Calle Magdalena, Suite 101, Encinitas, CA 92024 / [760) 753-1 120 / Fax (760) 753-0730 PD VELL John Powell G Associates, Inc. / Consulting Civil Engineers STANDARD RATE SCHEDULE EFFECTIVE JULY 1, 2000 ENGINEERING/PROFESSIONAL SERVICES Principal $163.00 Project Director 153.00 Senior Management Engineer 153.00 Principal Engineer 130.00 Supervising Engineer 114.00 Senior Engineer 103.00 Engineer 92.00 Associate Engineer 83.00 Assistant Engineer 71.00 Engineering Tech 51.00 CONSTRUCTION RELATED SERVICES Principal $163.00 Project Director 153.00 Senior Management Engineer 153.00 Principal Engineer 130.00 Senior Construction Manager 114.00 Construction Manager 103.00 Resident- Engineer 92.00 Senior Field Representative 83.00 Field Representative II 71.00 Field Representative I 59.00 Engineering Tech 51.00 EXPENSES AND OUTSIDE SERVICES DESIGN & GRAPHIC SERVICES Senior Design Manager $92.00 Senior Designer 83.00 Senior CADD Operator 83.00 Designer 71.00 CADD Operator II 71.00 Drafter 59.00 CADD Operator I 59.00 ADMINISTRATIVE SERVICES Administrative Manager $92.00 Senior Administrator 83.00 Administrator III 71.00 Administrator II 59.00 Word Processor II 59.00 Administrator I 51.00 Word Processor I 51.00 Clerical 43.00 In addition, identifiable non -salary costs which are directly attributable to the project such as reproduction costs, telephone charges, postage, etc., are billed at actual cost plus 15 percent to cover overhead and administration plus 3 percent for insurance costs. CADD system time is charged at $10 per hour. Mileage is billed at $0.35 per mile for required travel. Time spent in travel in the interest of the client is charged at the standard hourly rates. Fees for litigation and expert witness services will be charged at $200.00 per hour with a 4 hour minimum per day. Fees for subconsultant services provided through John Powell & Associates, Inc. are billed at actual cost plus 15 percent to cover overhead and administration, plus 3 percent for insurance costs. PAYMENT TERMS A late payment finance charge at a rate of 18 percent per annum will be applied to any unpaid balance commencing 30 days after the date of original invoice. This rate schedule is subject to annual and/or periodic revisions as necessary to accommodate inflationary trends, salary adjustments and the general costs of business. stdrate7-00 175 Calle Magdalena, Suite 101, Encinitas CA 92024 / (1b0) 753-1120 / Fax (760) 753-0730 I E-Mail: marketing@jpowell.com JOHN POWELL & ASSOCIATES, INC. Project Name: Sanitary and Storm Sewer Master Plans Client/Owner: City of National City Proj. Manager: Paul Cooley Prepared By: Carmen Kasner Date Prepared: 08/25/2000 Proj/Prop No.: P00-532 LABOR ESTIMATE POVELL FEE SUMMARY ITEM TOTAL I. Labor $273,565 II. Outside Services $62,048 III. Direct Costs $5,839 TOTAL $341,452 CLASSIFICATION RATES Classification Table Rate Clerical (CL) P1 $43 Engineering Tech/Administrator I/Word Processor I (AD) P2 $51 Drafter/Field Rep. I/Administrator II/Word Processor II (D) P3 $59 Assistant Engineer/Designer/Field Rep. II/Administrator III (DES) P4 $71 Associate Engineer/Senior Designer/Senior Field Rep/Senior Administrator (SD) P5 $83 Engineer/Resident Engineer/Administrative Manager/Senior Design Manager (E) P6 $92 Senior Engineer/Construction Manager (SE) P7 $103 Supervising Engineer/Senior Construction Manager (SPE) P8 $114 Principal Engineer (PE) P9 $130 Project Director/Senior Management Engineer (DIR) P10 $153 Principal (PR) P11 $163 DATE: 09/11/2000 FILE: n:\prop\p001532\3Ntl City fee est.xls JPA PA400-2/99 175 Calle Magdalena, Suite 101. Encinitas, CA 92024 / (7601 753-1120 JOHN POWELL & ASSOCIATES, INC. I. LABOR - HOURS & FEE (PAGE 1 OF 4) TASK -LABOR breakdown P11 hrs P10 hrs § P9 hrs P8 hrs P7 hrs P6 hrs P5 hrs P4 hrs P3 hrs P2 hrs P1 hrs TOTALS hrs fee i Task A Project Management 1. Project Management 8 40 8 6 62 $6,530 2. Manage sub -consultants, budget & schedule 8 30 8 8 6 60 $5,862 3. Status meetings (6) 16 24 12 6 6 64 $7,060 4. Monthly status reports & schedule updates 4 13 8 6 31 $2,800 5. Internal monthly meetings (13) 13 18 18 18 4 6 77 $7,567 Task B Project Initiation & Data Collection 1. Kickoff Meeting 8 8 5 21 $2,676 Meeting minutes 1 2 2 1 6 $536 2. Data Collection and Research 2 4 1 7 $647 Obtain water demands from Sweetwater 2 4 1 7 $647 Obtain past studies 2 8 10 $964 Task C Review Data/Base Map Development 1. Review base map information 2 8 24 60 8 102 $8,050 2. Obtain digital orthophotos 1 4 2 7 $584 3. Digitize & data entry of sanitary sewer pipelines 2 16 40 8 66 $6,174 4. Digitize & data entry of storm sewer pipelines 2 4 40 160 8 8 222 $16,574 5. Input of Addition information from recent projects 4 8 80 8 100 $7,216 6. Incorporation of Field survey 2 8 12 40 8 8 78 $5,934 7. Perform QC 2 12 24 24 8 70 $5,950 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 P1 PAGE TOTALS SUBTOTALS 68 0 0 194 0 203 0 382 14 50 79 990 $85,771 JPA PA400-2/99 n:\prop\p00\532\3Ntl City fee est.xls - 09/12/2000 JOHN POWELL & ASSOCIATES, INC. I. LABOR - HOURS & FEE (PAGE 2 OF 4) TASK -LABOR breakdown P11 hrs P10 hrs P9 hrs P8 hrs P7 hrs P6 hrs P5 hrs P4 hrs P3 hrs P2 hrs P1 hrs TOTALS hrs fee Task D Cleaning & Video of Sanitary & Storm Sewer Systems 1 6 $533 1. System evaluation prior to cleaning Meet w/video consultant Coordination with Sweetwater Authority Coordination with City of San Diego 2. Cleaning of system 4 1 1 1 4 1 4 4 4 2 2 1 1 2 5 3 12 6 6 $482 $216 $1,296 $533 $533 3. Video of system 1 4 1 6 $533 4. Manhole inspections 1 4 1 6 $533 5. Traffic control 1 4 Task E- Software Evaluation 1. Confirm hydraulic modeling software 1 2 4 2 1 1 1 9 4 $853 $341 2. Purchase Software 1 1 5 $455 3. Purchase Wincam & Computer 2 2 Task F - Sanitary Sewer Hydraulic Modeling 1. Basin development & Flow Estimates Generate sewage estimates 2 2 16 4 40 16 120 40 20 2 2 8 8 88 186 72 54 $14, 69 4 $5,69 540 $4,446 2. Criteria development 3. Calibrate model 4 4 4 8 16 20 80 2 8 1322 $4,446 $ 530 ,624 4. Condition simulations 4 32 80 220 220 2 8 346 $27,7265, 5. Future flow projections 4 32 80 62 094 6. System Expansion modeling 7. Half day training of City staff on modeling software 2 2 4 4 16 16 40 8 2 8 40 $3,268 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 P1 PAGE TOTALS SUBTOTALS 29 0 0 120 0 316 0 748 0 20 61 1,294 $104,230 JPA PA400-2/99 n:\prop\p00\532\3Ntl City fee est.xis - 09/12/2000 JOHN POWELL & ASSOCIATES, INC. I. LABOR - HOURS & FEE (PAGE 3 OF 4) TASK -LABOR breakdown P11 hrs P10 hrs P9 hrs P8 hrs P7 hrs P6 hrs P5 hrs P4 hrs P3 hrs P2 hrs P1 hrs TOTALS hrs fee Task G - Systems Assessment 1. Video Evaluation 2 4 40 1 47 $3,967 Condition assessment & Ranking 4 8 24 12 4 52 $4,796 2. Sanitary sewers existing defiencies evaluation 4 8 24 40 4 80 $6,784 3. Sanitary sewers projected deficiencies evaluation 4 8 24 40 1 4 81 $6,835 4. Storm sewer Deficiency Evaluation 8 24 40 1 4 77 $6,183 5. Discuss w/ San Diego backing up of National City's 8 4 24 1 37 $4,019 6. Replacement Prioritization 4 8 12 20 2 46 $4,190 Meet with City to review priorities 6 4 4 2 2 18 $1,990 P11 P10 P9 P8 P7 P6 P5 P4 P3 P2 P1 PAGE TOTALS SUBTOTALS 30 0 0 50 0 140 40 152 0 8 18 438 $38,764 JPA PA400-2/99 n:\prop1p00\53213Nti City fee est.xls - 09/12/2000 JOHN POWELL & ASSOCIATES, INC. I. LABOR - HOURS & FEE (PAGE 4 OF 4) TASK -LABOR P11 breakdown hrs P10 hrs P9 hrs P8 hrs P7 P6 hrs P5 hrs P4 hrs P3 hrs P2 hrs , P1 hrs TOTALS hrs fee Task H - Capital Improvement Program Development 1. Evaluate alternative rehab methods 2. Confirm basis for costs 3. Establish cost estimates 4. Identify available annual funding 5. Schedule repairs 6. Develop 5 and 10 year CIP recommendations 7. Prepare report Task I - Additional services 1. Review report by MGD 2. Assistance with NPDES Permitting SUBTOTALS 1 1 2 2 4 4 8 4 4 P11 30 P10 0 4 P9 4 ,hrs 4 2 4 4 8 8 40 8 8 P8 86 P7 0 8 8 24 12 16 16 60 16 16 P6 176 P5 0 24 24 24 60 20 P4 152 P3 0 1 1 1 4 24 4 P2 35 4 4 8 2 1 P1 19 14 11 59 9 19 60 200 30 57 PAGE 502 $1,406 $1,127 $4,917 $4,37 $5,116 $17,212 $3,122 $3,22 TOTALS $44,800 n:\prop\p00\53213Nti City fee est.xls - 09/12/2000 JPA PA400-2/99 JOHN POWELL & ASSOCIATES, INC. II. OUTSIDE SERVICES FIRM Lynx Technology 3T Technology Downstream Services Downstream Services Downstream Services SanGIS Software Supplier DISCIPLINE GIS Support Video Software supplier Cleaning & televising Cleaning & televising MH Inspection Digital Base Map Sanitary Sewer Model COMMENTS Sewer Mains (Task C-3) Task E-3 Cleaning Sanitary Sewer (Task D-2) Televising Sanitary Sewer (Task D-3) MH Inspection (Task D-4) Task C-1 Task E-2 FEE $21,000 $16,000 $9,583 $6,000 Subtotal Subtotal Markup Subconsultant Tot. $52,583 $9,465 $62,048 III. DIRECT COSTS Mileage $750 Telephone $750 Postage/Freight $123 Travel/Subsistence Photocopy $400 Blueprints $100 Printing $500 Materials CAD Charges $2,000 Plotting $125 Courier $200 Subtotal Subtotal Markup Direct Cost Total $4,948 $891 $5,839 JPA PA400-2/99 n:\prop\p00\532\3Ntl City fee est.xis - 09/12/2000 Attachment D This attachment is an estimate of the amount of work to be performed for each subtask TASK —20% of system $/UNIT TOTAL 2. Cleaning Sanitary & Storm Sewer a) Cleaning Sanitary sewer 1) 0-12" pipe 86,830 $ 0.99 $ 85,962 2) 13-24" pipe 8,740 $ 2.65 $ 23,161 3) 25-36" pipe 1,900 $ 3.80 $ 7,220 b) Cleaning Storm Sewer - $ - 1) All Pipe 15,220 $ 7.99 $ 121,608 c) Storm Sewer Pump Stations Cleaning $ 1) Pumping plants $ 3,450.00 $ d) Treatment of waste materials - $ 1) Dewatering 60 $ 115.00 $ 6,900 e) Laboratory work - $ 1) Basic Analysis 30 $ 390.00 $ 11,700 2) STLC's 2 $ 69.00 $ 138 3) TCLP's 1 $ 69.00 $ 69 4) Other requested tests (unknown, use $1,000 fc $ . - f) Transportation and Disposal - - $ 1) Non-RCRA Waste Material 20 . $ 225.00 $ 4,500 2) RCRA Waste Material $ 287.50 $ 3) Non Hazardous (Class III landfill) 250 $ 75.00 $ 18,750 $ 3. CCTV Sanitary & Storm Sewer $ a) Sanitary - $ 1) 0-12" pipe 86,830 $ 0.75 $ 65,123 2) 13-24" pipe 8,740 $ 0.86 $ 7,516 3) 25-36" pipe 1,900 $ 0.86 $ 1,634 b) Sewer $ 1) Sewer 15,220 $ 1.09 $ 16,590 $ 4. Manhole inspections 450 $ 63.25 $ 28,463 $ - 5. Traffic Control - $ a) Single lane closures 60 $ 98.00 $ 5,880 b) Multi -lane closures 10 $ 126.50 $ 1,265 c) Multi -lane intersection closures 10 $ 207.00 $ 2,070 TOTAL $ 408,548 n:\prop\p00\532\NC DS Cost est.xls,Attachment D 09/12/2000 City of National City Sanitary & Storm Sewer Master Plan Schedule ID Task Name Duration Start 00 Finish 2001 Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug i Sep i Oct I Nov I Dec 1 Task A. Project Management 325 days Mon 9/25100 Fri 12/21/01 j i 1111I # I , 2 1. Project Management 325 days Mon 9/25/00 Fri 12/21/01 3 Task B Project Initiation & Data Collection 10 days Mon 9/25/00 Fr110/6/00 4 Council Award Contract 1 day Mon 9/25/00 Mon 9/25/00 5 1. Kickoff Meeting 0 days Sun 10/1/00 Sun 10/1/00 (( I I 111101 10/1 l i 6 2. Data Collection and Research 5 days Mon 10/2/00 Fri 10/6/00 7 Task C Review Data/Base Map Development 156 days Mon 10/9/00 Mon 5114/01 I 3 ! I i , 8 1. Review base map information - 5 days Mon 10/9/00 Fri 10/13/00 9 2. Obtain digital orthophotos & contours 15 days Mon 10/16/00 Fri 11/3/00 10 3. Digitize & data entry of sanitary sewer pipelines 75 days Man 11/6100 Fri 2/18/01 11 4. Digitize & data entry of storm sewer pipelines 75 days Mon 11/6/00 Fri 2/16/01 12 5. Input of Addition information from recent projects 20 days Mon 11/20/00 Fri 12/15/00 i E ♦'i 12/15 i a -a 13 Submit Draft Maps for review 0 days Fd 12/15/00 Fri 12/15/00 14 6. Incorporation of Field survey 20 days Mon 4/18/01 Fri 5/11/01 I I ®lfr • 5/14 15 7. Perform QC 1 day Mon 5/14/01 Mon 5/14/O1 16 Submit final Maps & base Files 0 days Mon 5/14/01 Mon 5/14/01 17 Task D Cleaning & Video of Sanitary & Storm Sewer System 163 days Mon 10/2/00 Wed 5/16/01 1! 11 I . i , S/' 6 18 1. System evaluation prior to cleaning 5 days Mon 10/2/00 Fri 10/8/00 19 2. Cleaning of system 158 days Mon 10/9/00 Wed 5/16/01 20 3. Video of system 153 days Mon 10/9/00 Wed 5/9/01 21 4. Manhole inspections 155 days Mon 10/9/00 Fri 5/11/01 22 End Cleaning & video 0 days Wed 5/16/01 Wed 5/18/01 23 Task E. Software Evaluation 30 days Mon 10/2/00 Fri 11/10/00 i j i I 24 1. Confirm software 10 days Mon 10/2/00 Fri 10/13/00 25 2. Purchase Software 10 days Mon 10/18/00 Fd 10/27/00 26 3. Puchase WnCam Software 10 days Mon 10/30/00 Fri 11/10/00 27 Software selection & Purchase complete 0 days Fri 11/10/00 Fri 11/10/00 . 11/10 28 Task F - Sanitary Sewer Hydraulic Modeling 140 days Mon 2/19/01 Fri 8/31/01 ' , 29 1. Basin development & Flow Estimates 30 days Mon 2/19/01 Fri 3/30/01 30 Generate sewage estimates 15 days Mon 4J2/01 Fri 4/20/01 31 2. Criteria development 5 days Mon 4/2/01 Fd 4/8/01 1 60/8/15 32 3. Calibrate model 10 days Mon 8/4/01 Fd 6/15/011114, 33 Review calibrated model 0 days Fd 6/15/01 Fri 6/15/01 Protect: NC Sewer MP schedule Date: Tue 9/12/00 Task ;j Milestone ♦ Rolled Up Split Extemel Tasks I Split Summary ^ Rolled Up Milestone Project Summary IIIIIMIIIIIIIP Task Rolled Up Progress Progress Rolled Up .... Page 1 ID Task Name 34 4. Condition almula8ons City of National City Sanitary & Storm Sewer Master Plan Schedule Duration 20 days Start Finish 00 2001 Dec Jul I Aug I Sep Oct I Nov I Dec Jan Feb i Mar I Apr I May i Jun Jul I Aug I Sep I Oct NOV Mon 6/18/01 Fri 7/13/01 35 5. Future flow projections 15 days Mon 7/16/01 Fri 8/3/01 36 6. System Expansion modeling 20 days Mon 8/6/01 Fri 8/31/01 37 7. Half day training of City staff on modeling software 0 days Fri 8/31/01 Fri 8/31/01 38 Task G - Systems Assessment 304 days Tua 811/00 Fri 9/28101 39 1. Video Evaluation 160 days Mon 10/9/00 Fri 5/18/01 40 Condition assessment & Ranking 20 days Mon 7/23/01 Fri 8/17/01 41 2. Sanitary sewers existing defiencies evaluation 15 days Mon 5/21/01 Fri 6/8/01 42 3. Sanitary sewers projected deficiencies evaluation 15 days Mon 9/3/01 Fri 9/21/01 43 4. Storm sewers existing deflencies evaluation 15 days Mon 8/20/01 Fri 9/7/01 44 5. Discuss w/ San Diego backing up of National City'a syste 109 days Tue 8/1/00 Fri 12/29/00 45 6. Replacement Prioritization 15 days Mon 9/10/01 Fri 9/28/01 46 Meet with City to review priorities 0 days Fri 9/28/01 Fri 9/28/01 47 Task H -Capital Improvement Program Development 81 days Mon 8/20/01 Mon 12/10/01 48 1. Evaluate alternative rehab methods 10 days Mon 8/20/01 Fri 8/31/01 49 2. Confirm basis for costs 15 days Mon 9/3/01 Fri 9/21/01 50 3. Establish cost estimates 5 days Mon 9/24/01 Fri 9/28/01 51 4. Identify available annual funding 1 day Mon 10/1/01 Mon 10/1/01 52 5. Schedule repairs 10 days Tue 10/2/01 Mon 10/15/01 53 6. Develop 5 and 10 year CIP recommendations 15 days Tue 9/25/01 Mon 10/15/01 54 7. Prepare report 15 days Tue 10/16/01 Mon 11/5/01 55 Submit draft report 0 days Mon 11/5/01 Mon 11/5/01 58 City Review 15 days Tue 11/8/01 Mon 11/26/01 57 Incorporate City Comments 10 days Tue 11/27/01 Mon 12/10/01 58 Task I -Additional services 85 days Mon 8/14/00 Fri 12/8/00 59 1. Review report by MGD 15 days Mon 8/14/00 Fri 9/1/00 60 2. Assistance with NPDES Permitting 15 days Mon 11 20/00 Fri 12/8/00 4, 8131 Ell • 11/5 Project NC Sewer MP schedule Date Tue 9/12/00 Task _. - Milestone Split ....... .. .. . .. �. Summary Progress Rolled Up Task • Rolled Up Split Rolled Up Milestone Rolled Up Progress External Tasks Project Summary Page 2 EXHIBIT "B" CONTRACTOR'S CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT The following provision shall be included in a written agreement between City and its contractors whenever Base Map data is provided to a contractor in digital form: Pursuant to this Agreement, the City of National City ("Licensee") has or will provide John Powell and Associates, Inc. with certain data (the "Data") which has been obtained by the City of National City pursuant to a sublicense agreement with San Diego Data Processing Corporation ("SDDPC"). The Data is the proprietary information of SDDPC and San Diego Gas & Electric Company. John Powell and Associates, Inc. shall not use the Data for any purpose other than the performance of its duties under this Agreement. John Powell and Associates, Inc. shall not sell, transfer, disclose or provide access to the Data, directly or indirectly, to third parties and shall take all necessary and appropriate measures to ensure that the Data is not used or disclosed by its employees or agents except as provided herein. Upon termination of John Powell & Associates, Inc.'s duties under this Agreement, John Powell and Associates, Inc. shall destroy or immediately return to City all copies of the Data. The provisions of this Section may be enforced by Licensee, SDDPC, or SDG&E. If John Powell and Associates, Inc., or an agent, or employee of John Powell and Associates, Inc. breaches or violates any covenant, condition, or promise of this Section, or otherwise misappropriates the Data through wrongful use or disclosure, such parties shall be entitled to: (i) both preliminary and final injunctive relief without the need for a showing or actual or irreparable injury; (ii) all other remedies available at law or equity; and, (ii) attorneys' fees and all costs incurred in the enforcement of this Section. ML:e City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE 12/05/00 ITEM TITLE WARRANT REGISTER# 21 PREPARED BY EXPLANATION ROBERT A. RABAGO DEPARTMENT FINANCE Ratification of Warrant Register #21 per government section code 37208. AGENDA ITEM NO. :8 Environmental Review N/A Financial Statement N/A Approved By Finance Direc Account No. STAFF RECOMMENDATION I recommend certification of these warrants for a total of $1,939,197.11 BOARD / COMMIS ON RECO MENDATIION /v/ / L ATTACHMENTS ( Listed Below ) 1. Warrant Register #21 2. Payroll dated 11/22/00 3. Work mans' Comp Warrant Register dated 11/15/00 Resolution No. A -too i999) MEETING DATE City of National City, California COUNCIL AGENDA. STATEMENT ORDINANCE FOR INTRODUCTION 9 December 5, 2000 AGENDA ITEM NO. TEM TITLE AN ORDINANCE AMENDING CHAPTER 13.12 OF THE NCMC PERTAINING TO ENCROACHMENT PERMITS FOR INSTALLATION, MAINTENANCE AND REMOVAL OF FACILITIES IN STREETS, RIGHTS -OF WAY AND OTHER PUBLIC PROPERTY PREPARED BY EXPLANATION Rudolf Hradecky DEPARTMENT City Attorney Please see attached Staff Report. Environmental Review X NIA Financial Statement There is no cost to the City. TAF RECThThiEWDATOt4 Adopt ordinance. BOARD /COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below Ordinance Account No, Resolution No, A-200 (9/80) STAFF REPORT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING CHAPTER 13.12 OF THE NATIONAL CITY MUNICIPAL CODE, PERTAINING TO ENCROACHMENT PERMITS FOR INSTALLATION MAINTENANCE AND REMOVAL OF FACILITIES IN STREETS, RIGHTS -OF -WAY AND OTHER PUBLIC PROPERTY The attached ordinance is proposed for adoption by the City Council. It updates and improves the terms and conditions under which public utility and convenience encroachments may be installed in the public rights -of -way or public property. The impetus for the attached has been an increased level of interest by various telecommunications providers in installing conduit, cable or fiber optics in the rights -of -way. In some cases, the installers will be merely passing through the city; in others, they will also be providing services within the city. The attached ordinance covers a variety of effects and needs. It addresses ongoing street maintenance impacts caused by or associated with such installation. It allows greater flexibility to the City to require encroachments to remove or relocate when made necessary by City needs. It mandates certain actions to be taken, including the coordination of installation with other installations pending or contemplated. It also addresses, albeit not in totality, potential telecommunication conduits and cables —both aerial and underground. A separate "Telecommunications Regulatory Ordinance" will deal with the licensing and franchise aspects of those types of encroachments. However, the attached gives greater flexibility for requiring undergrounding as a condition of the encroachment permit. Authority is granted to the City Engineer to make rules and regulations necessary to further implement the ordinance. Appeals to the City Council are provided for, and an alternative appeals procedure to an administrative hearing examiner is also provided for upon the mutual election of the City and the permittee/applicant. Of primary concern is the maintenance and resurfacing of streets. Particular emphasis is placed upon the permittee's financial obligation to ensure that the public streets are maintained properly, consistent with and proportional to the impacts caused by the installation and its benefits to the permittee. The attached ordinance completely rewrites the existing Chapter 13.12 on installations in the public streets. It preserves the misdemeanor nature of non -permitted installations and encroachments on both public property and the right-of-way, making an exception for emergency repairs for work to existing installations, provided a permit is applied for by the third business day following. This proposed ordinance has been coordinated by the City Engineer with SDG&E, PacBell, Sweetwater Authority and Cox Cable. It takes into account the terms and operational concepts of the existing franchises and agreements each of these entities has with the City. ORDINANCE NO. 2000 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING CHAPTER 13.12 OF THE NATIONAL CITY MUNICIPAL CODE, PERTAINING TO ENCROACHMENT PERMITS FOR INSTALLATION, MAINTENANCE AND REMOVAL OF FACILITIES IN STREETS, RIGHTS -OF -WAY AND OTHER PUBLIC PROPERTY BE IT ORDAINED by the City Council of the City of National City that the National City Municipal Code is amended as follows: Section 1. That Chapter 13.12 of the National City Municipal Code is amended in its entirety to read as follows: ENCROACHMENT PERMITS FOR INSTALLATION, MAINTENANCE AND REMOVAL OF FACILITIES IN STREETS, RIGHTS -OF -WAYS AND OTHER PUBLIC PROPERTY Sections: 13.12.010 Findings, purpose and intent. 13.12.020 Definitions and uses. 13.12.030 Encroachment permits —Required. 13.12.040 Encroachment permits —Performance security and insurance. 13.12.050 Encroachment permits —Application. 13.12.060 Encroachment permits —Coordination and issuance by City Engineer. 13.12.070 Resurfacing of streets. 13.12.080 Encroachment permits —Revocation —Penalty for violation of terms. 13.12.090 Encroachment permits —Fees. 13.12.100 Nonexclusive use of right-of-way. 13.12.110 Appeal. 13.12.120 Assignment of encroachment permits 13.12.130 Safeguarding of proprietorial Information. 13.12.140 Alternate administrative hearing procedures for appeals. 13.12.150 Violations and enforcement. 13.12.010 Findings, purpose and intent. A. The City Council finds and determines that the installation, repair, maintenance and removal of private and public facilities in the public streets, rights -of -way and other public property must be regulated in order to protect the public health, safety and welfare and provide for the orderly administration and maintenance of public roadways and other public property for the benefit of the community, while allowing reasonable accommodation and cooperative flexibility for providing necessary utility and other convenience services to the community. It is further the intent of the City Council to require public utility providers, other public agencies and private parties who are permitted to install facilities in the public streets and rights -of -way to preserve the street surfaces and, when necessary, contribute proportionately to resurfacing and maintenance as a result of the impact and benefits caused by or obtained from their installations. 2000 Ordinance Encroachment Permits B. It is not the intent of the Council to require applicants and permittees to disclose proprietary information or trade secrets applicable to their technology, systems or facilities, except to the extent reasonably necessary to evaluate the installation or operation of the facility in terms of public health and safety. C. Administration of this ordinance shall be under the direction and control of the City Manager, as further delegated to the City Engineer under this chapter. 13.12.020 Definitions and uses. A. "Facility" means and includes, without limitation, any pole, light or signal standard, traffic or irrigation controller, pipe, conduit, cable, fiber optics, manhole, duct, tunnel, trench, utility cabinet or similar appurtenance. B. "Person" means and includes any natural person, corporation, firm, agency, co- partnership or association, and the singular and plural or the masculine or feminine gender. It also includes a public utility or a public or governmental agency. C. "Public right-of-way" means and includes any public street, alley, sidewalk, driveway, curb, pavement, gutter, or parkway. D. "Improvement" means and includes any addition, alteration or modification to an existing facility. E. "Public property" includes land, easements and other facilities owned, leased by or otherwise belonging to the City of National City, other than "public rights -of -way". F. "Applicant" and "permittee" means the person or entity that is to benefit from the - facility and its installation, as well as the contractor or entity doing the actual installation. G. "Encroachment" means the installation of a physical object in, on, over, or upon real property. The term shall also include the line of sight aerial passage of a beam of light or laser through the airspace over real property. It shall not include any wireless, microwave or radio transmission over real property. 13.12.030 Encroachment permits —Required. A. Except as provided in Subsection 13.12.030F, it is unlawful for any person to excavate, construct or remove improvements or facilities within, or grade or encroach upon or over, any public right-of-way or public property of the City of National City without a valid encroachment permit issued pursuant to this chapter. B. An encroachment permit shall allow only the designated permittee(s) and their authorized contractors to install, maintain or remove approved facilities within the boundaries and under the terms and conditions specified in the encroachment permit. The term of the permit may be for a specific duration, or unlimited duration conditional, however, upon the removal or relocation of the facility when necessary for reasons of the public health, safety and welfare, or convenience. No person or permittee, including a franchisee or licensee, shall assign or enlarge the scope of an approved encroachment permit to allow another person to install an additional facility within the permitted encroachment without the prior written authorization of the City Engineer or, when applicable, the City Manager or Council, which authorization shall not be unreasonably withheld or denied. C. The City Engineer shall require the benefiting entity, and may require the installer when necessary to ensure proper project control, to apply for all requisite permits. Financial obligations imposed by this chapter 13.12 shall relate primarily to the responsibility of the permittee who benefits from the installation of the facility. D. As a condition of an encroachment permit, the permittee shall be required to remove or relocate the permitted facility or encroachment at the permittee's sole expense when determined necessary by the City Engineer as an exercise of thecity's police power for the public health, safety and welfare or convenience. This shall include the right of the City to 2000 Ordinance 2 Encroachment Permits regrade or realign the streets or to install its own facilities, and require the permittee to remove or relocate its facility at the permittee's expense. A permittee may also be required to pay for the cost of relocating other previously permitted encroachments when necessary to accommodate its facility. E. The permittee shall obtain any business licenses and all other permits or licenses, including construction permits, required by code, statute or regulation pertaining to the installation of the facility, and for complying with all other provisions of law and this Code, including Chapter 6.12 relating to telecommunications, notwithstanding the issuance of an encroachment permit. F. Nothing in this Chapter 13.12 shall prevent excavation for emergency repairs to public utility service connections or other work that is necessary for the immediate protection of life or property, provided a permit is applied for by the end of the third business day following the commencement of work. G. The City Engineer shall have the authority to promulgate rules and regulations necessary to implement this chapter, and to negotiate and issue annual master encroachment permits to repetitive users with due allowance for the requirements of this chapter 13.12. A "repetitive user" shall refer to any public agency, public utility or other entity with a franchise or license from the city that contemplates repetitive facility installations in the public rights of way and public property. 13.12.040 Encroachment permits —Performance security and insurance. Proof of performance security and liability insurance acceptable to the City Attorney shall be posted by the permittee for each individual or master encroachment permit issued to ensure timely completion of work and to cover damages caused by the work to public right-of-way and property. Comprehensive general liability insurance with a minimum of one million dollars combined single limit per occurrence coverage shall be maintained throughout the term of the permit, except that the City Engineermay require a greater amount of insurance when justified by accepted risk management standards. Statutory liability provisions pertaining to permissibly self -insured entities and joint power agreements or similar agreements with the city meeting the requirements of this chapter 13.12 respecting performance and maintenance criteria may satisfy these requirements. 13.12.050 Encroachment permits —Application. Before any encroachment permit may be issued, the applicant must file with the City Engineer a written application on forms provided by the City. The permit shall be subject to all provisions contained and approved within the application, the City of National City Standard Specifications, Regional and City Standard Drawings, Special Provisions, and Design Standards, and such other conditions as may be imposed by the City Engineer based on accepted engineering practice or as shall be necessary to protect the public health, welfare and safety. 13.12.060 Encroachment permits —Coordination and issuance by City Engineer. A. The City Engineer may issue a permit to encroach upon, within or over the public right-of-way or other public property of the City of National City only if an applicant for such a permit can demonstrate that: (1) There is a compelling need to use the City right-of-way or property for the applicant's proposed use; (2) The issuance of a permit will not be detrimental to the public health, safety and welfare; 2000 Ordinance 3 Encroachment Permits (3) The applicant is capable and will comply with all the terms, conditions, and restrictions that are incorporated in the permit; and (4) The applicant has complied with all applicable state laws, and has obtained other applicable permits and certifications required under state or federal law. (5) The applicant has reviewed city and other public records pertaining to existing and proposed encroachments and coordinated the details of its facility installation with those facilities and permittees. B. Except with respect to proprietorial information regarding the technology of the cable, facility or customer identity or which could adversely affect an applicant's competitive advantage, the City Engineer shall have the authority to require the applicant, as a condition of permit issuance, to disclose information and make suitable provisions regarding: (1) The applicant's proposed methods of use of any lines, wires, cables, conduits, and other equipment in the right-of-way, and pertinent technical details regarding the installation, operation and placement of the facility which is necessary to determine the impact upon the public health and safety and the venue of installation; (2) The quantity and dimensions of applicant's proposed installation of lines, wires, cables, conduits, and other equipment in the right-of-way; (3) The quantity and dimensions of applicant's proposed installation of lines, wires, cables, conduits, or other equipment which will be solely used for the provision of telephone service which is currently certificated by the Public Utilities Commission of the State of California; (4) The specific date(s) applicant proposes to begin using any lines, wires, cables, conduits, and other equipment in the right-of-way; (5) The location of all proposed or future installations by the applicant and all existing lines, wires, cables, conduits, and other equipment in the pertinent vicinity of the applicant's proposed installation in the City of National City right-of-way; (6) The specific traffic safety and environmental measures applicant proposes to use while applicant is excavating or obstructing any right-of-way; (7) Any limitations of time applicable to the use or removal of the facilities; (8) The coordination of the proposed facility installation with anticipated or existing encroachments and other construction or improvement in the affected venue of installation. (9) Traffic and pedestrian safety and control. C. Except as to those matters specifically regulated by the Public Utilities Commission, the Federal Communications Commission, or other state or federal agency, the City Engineer shall have the authority to coordinate and prescribe conditions for the installation, use, duration and removal of the facilities and other encroachments by the permittee and its assigns. These conditions may include submittal of record drawings, U.S.A. "Dig -alert" subscription, joint trench cost sharing, screening of aboveground utility cabinets, coordination of work with other agencies or projects, and full cost reimbursement for reasonable and necessary City inspection services during construction. Additionally, the City Engineer is authorized to require installation to be made underground instead of an aerial placement, when determined to be feasible by the City Engineer and as required by law, and to prohibit or restrict the placement of permanent auxiliary power generators within the right-of-way. The applicant shall be responsible. for reviewing city and other public records, and contacting existing City permittees and public utility companies to determine the location of existing facilities that will impact upon or be impacted by the proposed installation, and provide any necessary assurances or provisions 2000 Ordinance 4 Encroachment Permits regarding non-interference with prior permitted facilities and encroachments. The City reserves the right to require the permittee to pay the costs of hiring an inspector or supervisor to oversee the work and protect the City's interests during facility installation. D. Issuance of a permit does not constitute a representation by the City that subsurface conditions are accurately reflected in the records of the City. Each permittee assumes the risk and responsibility for damage to previously installed permitted facilities. Each permittee shall be responsible for repair or reimbursement for damage to or for relocating previous installed facilities, when caused or necessitated by the installation of its facility. The permittee shall notify the City Engineer and any affected prior permittee(s) when relocation may become necessary. E. Each permit shall include a condition that the pennittee shall indemnify, defend and hold harmless the City from all liability occasioned or caused by.. he installation or operation of the facility, except that arising from the sole negligence or willful misconduct of the City. F. The City Engineer shall host periodic coordination meetings with potential applicants and current permittees regarding pending applications and proposed construction in the various rights of way and public places. The format of such meetings may be as provided for by existing franchise or license agreements, or as may be determined feasible by the City Engineer. The City Engineer shall not be responsible for obtaining information for any applicant, but shall make existing information available to an applicant for appropriate research and coordination. G. Whenever an exemption or exception from the requirements of this Chapter 13.12 is claimed by an applicant or permittee under the terms of a franchise, an agreement or scope of regulatory preemption, the burden shall be on the applicant or permittee to establish the authority, scope and extent of the exemption to the satisfaction of the City Engineer. 13.12.070 Resurfacing of streets. A. In cases of major excavation into city streets, particularly where the street has been resurfaced . within three years preceding the work, the permittee may be required by the City Engineer to replace the entire lane of travel, rather than to just patch and repair the particular trench. This requirement is imposed in order to maintain the road surface in a smooth, steady state for the benefit of motorists, preserve the structural integrity of the affected surface, and avoid the unnecessary future expenditure of public taxes and monies. B. In situations where several excavators are or will be allowed to separately excavate trenches of minor dimension, which, when accumulated, create a major impact to the road surface, comparable to that described in subsection A, the City Engineer may require each permittee to obligate itself to pay a proportional share for resurfacing of the entire lane of travel, and, where necessary and appropriate, to post a security deposit or performance security acceptable to the City Attorney guaranteeing it will participate in or fund the costs of the resurfacing and related work necessary to maintain and preserve the integrity of the right-of-way. C. The provisions of this section shall apply equally to franchisees and other public agencies desiring to excavate in the public right-of-way in National City, except as specifically provided otherwise in the terms of a franchise. Determinations made by the City Engineer under sections 13.12.070A and B shall be based on best engineering and management practice. D. Notwithstanding subsection A, permittees who benefit from the facility installation may be required to share prorata in the ongoing costs of repair and street maintenance directly caused by the proportionate impacts of the installation and maintenance of their facility in the right-of-way. 2000 Ordinance 5 Encroachment Permits 13.12.080 Encroachment permits —Revocation —Penalty for violation of terms. A. The City Engineer is authorized to revoke an encroachment permit upon determining that the permittee has failed to comply with one or more of the material terms, conditions or restrictions incorporated in the permit or has provided materially false or misleading information to the City Engineer regarding the encroachment or its installation. B. Upon the revocation of an encroachment permit, the permittee shall immediately discontinue any work and cease and desist from further encroaching upon the public right-of- way or property of the City of National City. The permittee shall remediate the site to an as -near original condition as shall be feasible under the supervision and direction of the City Engineer in accordance with code and legal requirements in effect at the time of remediation. Installed facilities shall be removed, unless authorized to be disabled and abandoned in place when determined to be feasible by the City Engineer. C. Any pennittee who violates any of the terms, conditions or restrictions of an encroachment permit and thereby materially and adversely affects the public health and safety shall be ineligible to receive another encroachment permit from the City Engineer for a period of one (1) year following the date of such determination, unless this restriction is waived by the City Engineer for good cause. 13.12.090 Encroachment permits Fees. A. Unless otherwise specifically exempted by existing law or prior franchise, license or other contractual agreement, every person shall pay the fee established in the National City Fee Schedule prior to the issuance of an encroachment permit. B. The permit fee for any application that is not defined in the National City Fee Schedule will be determined by the City Engineer based on the following relevant factors: (1) The quantity, nature and impact of the facility proposed to be installed in the right-of-way; (2) The specific date(s) applicant intends to begin using the facility in the right-of-way, and any corresponding impacts to or upon public services; (3) The future cost to the City of any predictable impacts and accelerated degradation of the street surface caused by the proposed excavation or encroachment, as may be determined by reasonably accurate data and methodology for measuring the pavement's structural response to heavy dynamic loads, similar in magnitude and duration to those produced by moving traffic; (4) The actual or reasonably estimated cost to the City of staff time required to ensure the safety of the roadway, the coordination of the application with other applications, and proper restoration of the street surface; (5) Whether the timing of the encroachment can be coordinated with an existing or proposed excavation or encroachment in the same location by the City or another applicant without causing unreasonable delay; and (6) Any other expense that is reasonably related to the additional cost that the City may incur as the direct result of the application or as allowed under law. C. In lieu of a fee, or in consideration of special benefits conferred upon the permittee or through a cost sharing joint trench agreement, the City Engineer or City Council, as applicable, may require the permittee to provide a portion of the installed facility or conduit to the City for its future use or allocation, in order to minimize future disruption to the right-of-way. 2000 Ordinance 6 Encroachment Permits 13.12.100 Nonexclusive use of right-of-way. A. Encroachment permits are non- exclusive. Any permit issued by the City under this chapter which permits the applicant to excavate, construct or remove improvements or facilities, or grade or encroach within any public right-of-way also permit the City to utilize the right-of-way for its own public purposes during the same time period as the applicant's use. The City may extend the time period of the applicant's proposed use of the right-of-way to suit the city's own public purposes. The City engineer may also require the permittee to allow others to utilize the excavation for placement of their separately permitted facilities, upon payment to the permittee of the proportional share of avoided expense together with any additional expense necessitated by such accommodation, provided such accommodation is feasible and does not unreasonably delay or adversely impact the permittee. B. Permittees shall not interfere with facilities installed under prior permits, unless arrangements satisfactory to the City Engineer and the prior permittee are made to protect or relocate the prior facilities at the expense of the subsequent permittee. Notwithstanding, the City shall have the right to remove, relocate or displace any previously allowed or permitted encroachment without liability to a permittee when necessitated by public emergency or the City's exercise of its police power. C. Permittees who fail to provide accurate record drawings shall be financially liable to the City for the City's construction delay costs directly caused by misidentified facility locations installed by the permittee or its contractors. 13.12.110 Appeal. Any person who is aggrieved by the City Engineer's decision with respect to the issuance, denial, or revocation of an encroachment permit or the imposition of a fee or condition under this Chapter may appeal to the City Council within ten (10) days after receiving notification of the City Engineer's decision. A request for appeal must be filed with the City Clerk, and a hearing before the City Council will be scheduled within a reasonable time after the filing of the appeal. 13.12.120 Assignment of encroachment permits or facilities. Assignments of encroachment permits or facilities without authorization of the City are void. Assignment shall not obviate the obligation of the assignor to perform all terms and conditions of the permit and this ordinance, notwithstanding the assignee's assumption of the same. 13.12.130 Safeguarding of proprietorial information. Applicants subject to this ordinance shall provide all information required by the City, except that which is expressly exempted by the terms of section 13.12.060(B). If the Applicant declares any portion of the information to be "proprietorial information", Applicant shall identify the same by notation in the applicable applications or questionnaire and provide the information to the City in a separate sealed envelope or container clearly identified as "PROPRIETORIAL INFORMATION", together with information identifying ownership. The City will thereafter either retain that information separately in a secure facility, or will return the material to the Applicant without retention of a copy after having conducted its analysis. Proprietorial information retained by the City will not be released by the City under the Public Records Act (Government Code Sec. 6250, et seq.) to any source without prior notice to the Applicant, except upon receipt of a duly authorized court order. Applicant will be offered the opportunity by the City to intervene and represent the Applicant's interests in protecting said proprietorial information on City's behalf; if the opportunity is declined, then the City shall have no further obligation to protect or defend the non -release of the designated proprietorial information or portions thereof. Any proprietorial 2000 Ordinance 7 Encroachment Permits information previously returned to an Applicant that was relied upon by the City in framing the terms and conditions of a permit shall be conclusive and binding as to Applicant and non - contestable in any subsequent administrative or judicial proceeding involving the permittee regarding that permit. 13.12.140 Alternative administrative hearing provisions for appeals. Upon the mutual election of the City Manager and the Applicant or Permittee, appeals may be determined by an administrative examiner who shall be a member of the American Arbitration Association or similar body mutually acceptable to both parties, or an Administrative Law Judge assigned by the State of California Office of Administrative Hearings. The formal rules of evidence and procedure shall not be applicable to the proceedings, except that any evidence that is relevant and probative or admissible over objection in a civil proceeding shall be admissible during the hearing. The findings and conclusions of the administrative examiner shall be based on "substantial evidence" and be presented in an administrative record, the results of which shall thereafter constitute the exhaustion of administrative remedy and be subject to judicial review by writ of mandamus under Code of Civil Procedure Section 1094.6. 13.12.150 Violations and enforcement. Violation of Sections 13.12.030A or 13.12.080B is a misdemeanor. Each day a violation exists is a separate violation, and each violation may be charged as a separate offense. Violations may be enforced by civil, criminal or administrative measures, or combination, as provided for in Title 1 of this Code. PASSED and ADOPTED this day of , 2000. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, la City Attorney George H. Waters, Mayor 2000 Ordinance 8 Encroachment Permits City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5, 2000 OLD BUSINESS 10 AGENDA ITEM NO. ITEM TITLE PREPARED BY "A" AVENUE RESIDENTIAL PARKING DISTRICT REPORT Adam J. Landa DEPARTMENT Engineering EXPLANATION The City has conducted a survey of "A" Avenue Residential Parking District to determine if any adjustments are necessary. On August 16, 2000, the first survey was sent out to the residents and some of the residents did not respond. A second survey was sent out on September 6, 2000, and a third copy was also sent to the non -occupant owners, who did not respond. A total of thirty one residents were contacted, and 17 residents responded. These are the results of the survey: 1. They would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. There were two (2) 2. They would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. There were three (3) 3. They would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. There were three (3) 4. They would like the parking permit district to remain the same. There were nine (9) The majority of the residents, who returned their survey, in the "A" Avenue Residential Parking District desire the district to remain the same. There will be no further action by the Engineering Department. Environmental Review x N/A Financial Statement N/A Account No. STAFF RECOMMENDATN "A" Avenue Reside tial Parking Difstrict to remain the same. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS (Liisted Below ) 1. Location Map 2. Survey Resolution No. A-200 (9/80) TH STREET U J z O Q z NOT IN PARKING 'P 3 J A J Q z 0 F- z 'BALL BALL BALL BALL BALL BALL BALL REs. BALL 22nd ICT STREET Q PARKINq Drsr rcr ADJUSTMENT City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 September 6, 2000 Anna L. Falconer 2137 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY SECOND NOTICE (SEGUNDO AVISO) Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay n S`. Myers Assistant Cif Engineer City Engineer dam J. L PLEASE CHECK ONE A. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, ands expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [l�/' No, I would like the parking permit district to remain the same. Signature of Rs den Property owner Date / - S % �% � /(-, /4-i/odc; GZ @ / T� Address as Y Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 September 6, 2000 Anna L. Falconer 2126 "B" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY SECOND NOTICE (SEGUNDO AVISO) Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J Landa at 619/336-4380. PLEASE CHECK ONE Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, ands expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. II4 No, I would like the parking permit district to remain the same. A. [] gnature o Add ress Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2131 "B" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. ,S' 'Al dam J. LB . n S'. Myers Assistant Ci Engineer City Engineer PLEASE CHECK ONE A. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C.714Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [ ] No, I would like the parking permit district to remain the same. [] Sig7, ` "� rit� t', gi`i,f GAG nature of Resident/ProperlY'Owner Date Address I t/ as Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Alexander D. Martin 233 Sansome.Street, #5-502 San Francisco, CA 94104 RE: RESIDENTIAL A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the districts within the as shown on the plan. There will continue to be a $10.00 per year charge for the parking permit district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. / IV" B in S. Myers Asdam J L • ' • City Engineer Assistant CriEngineer PLEASE CHECK ONE A. [ ] Yes, I would like the parking permit district to be adjusted by removingthe commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, ands expand the parking district as shown on the map. C. VI Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [ ] No, I would like the parking permit district to remain }1the same. (�'I',4G-- P , -�'m Date ignature o Resident Property Owner 192'- ,IGz b 4.- t9")-g;l930, 1032: Avr. IsiKi oi4AL. LA'ty as City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 September 6, 2000 William F. and Sylvia R. Keller 1617 Yale Street Chula Vista, CA 91910 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: 1-7 RsT 4 r/CE SECOND NOTICE / Ed E)4) (SEGUNDO AVISO) . ;ITY OF N'T!O?`l IL CIT1 ENMITY"'"!" DEPT. RECEIVED Date CLItt 1. .._..-.---� The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay dam J. L Assistant Cis Engineer PLEASE CHECK ONE A. C. D. [] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. No, I would like the parking permit district to remain the same. ature of Resident/Prop6rty Owner / /GAS A —A0d, :il�.G• /f rs. Address - 0C?[% Date /!/7 c 92, Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California (619) 336-4380 September 6, 2000 Eva Cruz 2107 "A" Avenue National City, CA 91950 RE: RESIDENTIAL. "A" PARKING DISTRICT SURVEY 011Y N.t.?ZONAL CITY E" :INURING DEPT. R `CEIIVED 919`:a-4397 VA LA, SECOND NOTICE (SEGUNDO AVISO) Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay B "sn S. Myers City Engineer PLEASE CHECK ONE A. [ ] Yes, I would like the parking permit district to be adjusted by removing the ommercial properties from the Residential District, and expand the parking district as shown on the map. B. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, ands expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [] No, I would like the parking permit district to remain the same. Signature of Resident/Property Owne Date C as Address Recycled Paper But n S. Myers Assistant CEngineer City Engineer PLEASE CHECK ONE A. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and_not expand the parking district as shown on the map. C. Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [ ] No, I would like the parking permit district to remain the same. [] r City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 September 6, 2000 Alexander R. & Betty McLintock 2038 Euclid Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: SECOND NOTICE (SEGUNDO AVISO) The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove aljof the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay dam J. L Signatt e of Resident/Property Owner / -35- A ? _ /.2 Date C CA-, 9 / 9s-a o2a-6-0 Address Rec\cled Paper as City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 1937 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay dam J. L Assistant Cis PLEASE CHECK ONE Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. No, I would like the parking permit district to remain the same. A. [] Signature of Resident/Property Owner 1c131 N R_ r nl UT V. 3i_00 Date CA 9cfiga Address as Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2005 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. Prepay dam J. L Assistant Ci* Engineer City Engineer B ".n S. Myers PLEASE CHECK ONE A. NY Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. No, I would like the parking permit district to remain the same. D. [] tature of Address WentProperty Owner , ( Date as Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2131 "C" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. dam J.L Assistant Cis PLEASE CHECK ONE Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, andato_t expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. A. D. [] No, I would like the parking permit district to remain the same. 1L-e?— Date gnature of Resident/Prrerty Owner Address aa Recycled Paper [] City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2125 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. PLEASE CHECK ONE A. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. N No, I would like the parking permit district to remain the same. Sign re xesid / roppert Address as l) Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 1837 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. PLEASE CHECK ONE Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [ ] No, I would like the parking permit district to remain the same. Signa uTei f Ressnt Pr6ftrt, Owner Date Address / A. [] B. as Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 Louida Thompson 2122 A Ave. National City CA 9195 ) August 16, 2000 Rl.: RESIDENTIAL "A" PARKING DISTRICT SURVEY _)cur Resident Property Owners: I he City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking : )Htriet (sec attached plan) is desired. The City has received a request to remove all of the ;properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We e enclosed an envelope for your convenience. `on have any questions please call Adam J. Landa at 619/336-4380. :edam J. Late Assistant Ci Engineer I LASE. ('HECK ONE I I Butbn Si. Myers City Engineer Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. No, I would like the parking permit district to remain the same. ®. 1::),0-0 .n.iture a Resident/Propert: •wrier ----- Date Ire; - ll 4-e_<- @__. 1,9• City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2031 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. n S'. Myers City Engineer PLEASE CHECK ONE A. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. C. [] D. No, I would like the parking permit district to remain the same. Signature o ' esident 'roperty owner - Date as Address Recycled Paper City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 16, 2000 Resident/Owner 2023 "A" Avenue National City, CA 91950 RE: RESIDENTIAL "A" PARKING DISTRICT SURVEY Dear Resident/Property Owners: The City is conducting a survey to determine if adjustment of "A" Avenue Residential Parking District (see attached plan) is desired. The City has received a request to remove all of the properties recently purchase by the Ball Automobile Dealership from the residential parking district. The City has also been asked by some of the residents to expand the district as shown on the plan. There will continue to be a $10.00 per year charge for the parking permits within the district. Please mark your choices at the bottom of this letter, then sign and return it to us promptly. We have enclosed an envelope for your convenience. If you have any questions please call Adam J. Landa at 619/336-4380. OPA err dam J. Lai / c B •n S. Myers Assistant Ci Engineer City Engineer PLEASE CHECK ONE A.)(Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. B. [ ] Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and not expand the parking district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. D. [ ] No, Iwould like the parking permit district to remain the same. ,/Z.G esid- t/Property Owner eZ 3 4 9 Address Date ' as 0 Recycled Paper PLEASE CHECK ONE A. [1 Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking istnct as shown on the map. Yes, I would like the parking permit district to be adjusted by removing the B. the parking commercial properties from the Residential District, anda expand district as shown on the map. C. [ ] Yes, I would like the parking permit district expanded as shown on the attached map, without the deletion of the commercial properties. No, I would like the parking permit district to remain the same. [� ignature o '' dent 'roperty Owner • As dress Recycled Paper Date CO as PLEASE CHECK ONE D. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, and expand the parking district as shown on the map. Yes, I would like the parking permit district to be adjusted by removing the commercial properties from the Residential District, ands expand the parking district as shown on the map. Yes, I would like the parking permit district expanded as shown on the attached , without the deletion of the commercial properties. No, I would like the parking permit district to remain the same. Signature ofResient Pr?, caner / ��'—,/9U� Address` Recycled Paper Y- .wD Date as MEETING DATE 12/05/00 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 11 (-ITEM TITLE REQUEST BY MAAC PROJECT FOR FIRE DEPARTMENT TO TRANSPORT SANTA CLAUS ON DECEMBER 9, 2000 PREPARED BY Donald Condon, Battalion Chief DEPARTMENT Fire EXPLANATION On November 20, 2000 the MAAC Project requested permission to have one National City Fire Department fire apparatus transport Santa Claus for a special event to be conducted at Sweetwater Union High School on December 9, 2000 at 9:30 am. A "National City Passenger Application" will be completed and City Council Policy #111, "Utilization of City Vehicles in Parades" will be adhered to with the exception of paragraph 6 which reads: "Only city officials and employees of the City of National City and the current Miss National City are permitted to ride on the vehicle. The City Council will have final authority to designate all riders for the vehicle. Anyone riding on a city vehicle in a parade shall board at a pre- determined staging area and obey the instruction of the driver." Environmental Review X N/A Financial Statement Finance Dir r There is no direct cost to the City due to the fact that the employees and vehicle are on duty and in service. Cost to operate vehicle and staff is approximately $130. Funds are available in the Fire Department budget. Accoun 91 112 125 101 STAFF RECOMMENDATION Approve request as submitted. BOARD / COMMISSION RECOMMENDATION N/A Approved By: ATTACHMENTS ( Listed Below } Resolution No. Letter from Jose Rubio, MAAC Project. A-200 9 90) AAPROJECT A MUFTI-PUR1 )SE SOCIAL SERVI AGENCY HUMAN SERVICES & TRAINING DIVISION 140 West 16th Street, National City, CA 91950 (619) 474-9474, FAX (619) 474-5035 11/20/00 Don Condon, Battalion Chief National City Fire Department 333 E. 16th Street National City, CA 91950 Dear Mr. Condon; As you are aware we are having our annual "Children's Christmas Party" at Sweetwater High School on Saturday December 9th. We had previously discussed the possibility of you supplying a fire engine for our party in order for our volunteer Santa Claus to make his entrance. At this time we are submitting a formal request, in hope that you will grant us the use of your fire engine for our event. The use of your vehicle will bring great joy to the children we are providing gifts to this year. We thank you in advance for contributing to the success of our Christmas Celebration. 1f you should have any questions, comments, and/or concerns please don't hesitate to give me a call. Thank you again. CC: Raymond Vasquez, Deputy Director Si -rely Yours se Rubio, dministrative Assistant N(COMOLOFR SA\1)i ?( '..s oil M & PRIVATE INImsTRyCollivEIL SAN DIEGO COUNTY CAP MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT Deremher 2n00 12 AGENDA ITEM NO. (-ITEM TITLE Use of the Community Center by the Sweetwater High School MCJROTC Unit to hold their Promotion Ceremony and Change of Command on December 8, 2000 PREPARED BY Burt Myers DEPARTMENT Public Works EXPLANATION The Sweetwater High School MCJROTC Unit is requesting the use of the North Room on Friday December 8, 2000 for their Promtion Ceremony and Change of Command from 6:00 p.m. until 9:00 p.m. (this time includes the decorating, the function, and the clean-up). They are expecting 300 people. Costs: Building: $211.08 Custodial: 100.53 Total: $311.61 A waiver of fees is also being requested. This is an acceptable category of use according to the Council adopted "Rules and Regulations for the Use of the National City Community Center. Environmental Review X N/A Financial Statement Loss of $311.61 if waiver of fees ' ap•ro ed. STAFF RECOMMENDATI J N Council decision on use of BOARD I COMMISSION RECOMMENDATION N/A ees. Account No. ATTACHMENTS ( Listed Below) Resolution No. Application for Use of the Community Center Letter from Sweetwater High School MCJROTC Unit dated November 28, 2000 A-200 (9/80) APPLICATION FOR USE OF THE NATIONAL CITY COMMUNITY BUILDING TO ALL APPLICANTS: It is strongly recommended that the applicant requesting use of the facility attend the City Council meeting, when the Item is going to be discussed in order to answer any questions posed by the City Council. Please refer to the attached copy of "Rules and Regulations." Name of Organizationc`jca£"F" rW 7,5h tr1.-- MCI -WC On z7 Business Address 2109 4-Mh &ar1 AP-4 G e; l94L-tn Ce1L a K Name of Applicant Cdo K7- E P J _ S'fl for nifitri de- ' �S" 'r ! Address 2`71 7 145140(4ei%% »-Cc-6t ce} ter�7q/S Telephone Number (btu' )1/7?- 376-6 (day) (611) b2/- �i126 (evening) Type of Function /'}�! zsirc _�Y vi. Ce n ii y Date Requested Decorating Time / ,oc (arn to 64-75i? Function Time (am/0 to 8rCV Use of Kitchen Facility ,9'es nc( Oaf— (ani/fg to Use Time Clean-up ( �� yto r (JO Number of Participants 3C50 Will Admission be charged? 00 If yes, Amount $ /2 A Will this event be used as a fund raising event? N.1 0 Will alcohol be served? ,N 0 ABC Permit Submitted? 1`1 A- Certificate of Insurance attached? JFS Special configuration of tables or chairs required? Yg,5 (If yes, attach sketch) Special equipment required? t 0 (If yes, attached list Copy of Rules & Regulations provided? PJ 0 Initial I CERTIFY THAT I HAVE RECEIVED A COPY OF THE RULES & REGULATIONS FOR THE COMMUNITY CENTER, AND I AGREE FOR MY ORGANIZATION TO CONFORM TO ALL OF ITS PROVISIONS. Applicant recognizes and understands that use of the City's facility may create a possessory interest subject to property taxation and that Applicant may be subject to the payment of property taxes levied on such interest. Applicant further agrees to pay any and all property taxes, if any assessed during the use of the City's facility pursuant to Sections 107 and 107.6 of the Revenue and Taxation Code against Applicant's possessory interest in the City's facility. r 140 v� __ Z �e ,§1) agnate of A plicant ,Date V 0E5 f T5 Scr-iR°cE) t4i3 L 1)e_ OIC7 (,2. / 3A-7( CITY OF NATIONAL CITY PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of Insurance must be attached to this permit. Organization oed-t /) LO4,-- "rve .76-r Person is charge of activity Cola) EC a 1 SE i r- rnnone__ 2c1co f/hla- 61,/e-lutt- Address f Aym.(., c j , e11d1 Telephone C' C`Il) t Z 7 2;764, City facilities and/or property requested J4J'L,ywyL,.. Cut COWn.un C Date(s) of use 4'6 DCf r7t.6012 HOLD HARMLESS AGREEMENT The undersigned hereby agree(s) to hold the City of National City harmless and indemnify the City of National City from and against all claims, demands, costs, losses, damages, injuries, litigation and liability arising out of or related to the use of public property by permittee's agents, employees or contractors. Signature of :plicant Certificate of Insurance Approved b Rev. 1 /21 /00 6'K Cieb.2(1- i&A) Official Title at 7/9 -;/4 V)),72t6 Name & Title 2 MCJROTC UNIT Sweetwater High School 2900 Highland Avenue National City, CA 91950-7495 November 28, 2000 Mr. Burt Myers 1243 National City Blvd. National City, CA. 91950 Sir, The Sweetwater Union High School Marine Corps JROTC unit request the use of the National City Community Building on Friday, December 8, 2000. We are conducting our 1st Semester promotion ceremony and change of command ceremony. I am also requesting a waiver of any associated fees involved with the use of the facility. Additionally, I have completed the application for use of the facility. Favorable consideration is appreciated. Sincerely, Colonel • . rt Jackson, USMC (Ret) Senior e Instructor Copy to: Mayor Waters MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT December 5, 2000 AGENDA ITEM NO. 13 ITEM TITLE TEMPORARY USE PERMIT — St. Mary's Parish Fund Raising PREPARED BY Kathleen Trees, Directo EXPLANATION EPARTMENT Building and Safety This is a request from the St Mary's Parish to conduct a fund-raising event on the Parish grounds located at 8th St. & E Ave from 8:00 a.m. to 5:00 p.m. on Sunday, December 10, 2000. The event will consist of food booths, game booths, art's & crafts booths and raffles. Environmental Review N/A Financial Statement Approved By: Finance Director The City has incurred $76.00 in processing this Temporary Use Permit Application. Account No. N/A STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all Conditions of Approval. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below Resolution No. Application For A Temporary Use Permit with recommended Conditions of Approval. A-200 9.99': :rt;ii..O»NG AND SAFETY DEVs. RECEIVED City of National City Building & Safety Department 1243 National City Blvd., National City, CA 91950 Application For A Temporary Use Permit Application is hereby made for a temporary use permit pursuant to the provision of the National City Municipal Code 15.60 and as described below. Temporary Use Permits (TUP) are ministerial administrative regulations intended to provide orderly and effective management of specific list of temporary land uses having exceptional characteristics requiring their review and limitations. Any permit applicant may appeal the action of the Building Official pursuant to Municipal Code section 15.60.045. Class A & B use Application for a Temporary use permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) months prior to the requested activity/event. N Ov 2 8 2000 NATIONAL. CITY, CALIF. Please Complete: (Print or Type) Sponsoring Organization(s): 5/7/9',A9,eys per. /s// C(), 4rrv,/iry) Organization Address: E 7711 ST4E67 State: Ci4 Location of Event: ,€ 4, /M' LCle 1,-,e) ,9T S'''`/ E A✓0. City: A/47.40N z ezr y Zip: 9/ 950 Phone: (6/9) S/74(/S0/ Dates(s) Kequestea tor l venr: /A —/ o— Otvvv - v� • — 94 Hours of Use on Day of Event: From: ga: p0 'YM To: S: OD AM V. First Day: Setup - Date: / a- os- 6 D Time: 10:11) AM/PM Teardown — Date: 1 Z,— `0 -2 0 bD Time: $:3 DAM/PM Last Day: Setup — Date: / 2 , 0 q •.-aD Time: 6;(9) AM/PM Teardown — Date: l2— t 1- -I, avt, Times:3b-AM/PM p vMie . Brief Description of Event ( summary of the event may be attached to the application): /Q,G'T• G/=/C�T; A," �4ZeV`S 75 ON✓fuN)2,115%nb / oo.O, apFr2).e/AIds, 6.9'esie , eizre.eTR/atq T" •0-o.6!/ee- Name of Person Responsible For The Event Who Will Be On -Site The Day Of The Event: F e,e,4 iv t . t� e. R.R. t:2N, How May This Person Be Contacted?cam/ ce75//S'o/ cvuecis o2 Ciesd6 y raq.y a tAC,?T Specific Use Request: i1/e .a.,r,ze.c; G'/ou so.ee retriesrOd Justification: Request to Sell or Serve Alcohol Beverages: Yes [ ] No [7<.] Will Food/Drinks Be Sold: Yes ,[>c] No [ ] Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a TUP. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council. Will Tents or Canopies be Used?: Yes [ ] No [X] If "Yes," permit may be required from Fire Department Waiver of Fees Requested: Yes [ ] No jx] If"Yes," complete attached supplemental questionnaire form Facilities (When Applicable — Request Assistance with the Following) , Noise, Crowd, Traffic Control: y // /'20,14) e otem/ J� 'cci,a° r y Security Control: W/// .J,26a/ c Own.) Parking/Barricades:0//,41)7/4c6/VT,Dea d 60 ITS )i.' STetcrs — /1/9 /3e3,z?.eec/o 01:s ,t-k' weepy) Exterior Lighting/Electrical: ,45 ,'i s,rs // /) ®ry 1Q 4:f I A er Trash Disposal/Site Clean-up After Event: 5 r uio ,9s/4 Y6,4,e odduN ceews K//%/T4/G0 C or'rME e%d,.., , Sanitary Facilities: or? AgeswiPes ;, ///4.9/6' 41.41/ Name of Applicant ( Rim v ��//✓ . sai-odo ') Phone: el S/7S//.So / Address: 42,6 %'>// 5✓. l / 7tFd, ( Date: //—,47--aA Signature of Applicant: This Form Becomes A P +.mit When Endorsed By The Building & Safety Director (over) For Office Use Only Permit Fees: Permit No: Use Group: Use Class: Bond: Permit Exp.Date: Specific Stipulations/Comments: Approvals/Stipulations (Check where Applicable): Initial Date PLANNING Yes [ FIRE Yes [ PUBLIC WORKS , Yes [ FINANCE Yes [ POLICE Yes [ PARKS & REC. Yes [ ENGINEERING Yes [ CITY ATTORNEY Yes [ RISK MANAGER Yes [ COMMUNITY DEV. Yes [ OTHER Yes [ ] ] ] ] ] ] ] ] ] ] ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] No [ ] See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ See STIP [ ] ] ] ] ] ] ] ] ] ] ] Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date Initial Date City Council Meeting Date: Temporary Use Permit: Approved [ ] Denied [ ] Waiver of Fees: Approved [ ] Denied [ ] Property Notification Required: Yes [ ] No [ ] Comments: Date: CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT AND RECOMMENDED CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: St Mary's Parish EVENT: Parish Fund Raising DATE OF EVENT: Sunday, December 10, 2000 TIME OF EVENT: 8:00 a.m. to 5:00 p.m. APPROVALS: FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ ] SEE CONDITIONS [ x ] PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ ] (SAN DIEGO COUNTY HEALTH DEPARTMENT HAS BEEN NOTIFIED) CONDITIONS OF APPROVAL FIRE 336-4550 1. Fire department access must be maintained at all times. 2. All fire department connections must remain unblocked. FINANCE 336-4330 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separate vendor must have a separate business license. If the church is currently licensed, they may operate on that existing license. If there are other vendors or organizations participating and they are registered not -for - profit there will not be a charge for their business license. POLICE 336-4400 1. Police Department will attempt to provide 2 reserve police officers, 2 explorer scouts and 2 senior volunteers for the event. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE December 5, 2000 AGENDA ITEM NO. 14 ITEM TITLE TEMPORARY USE PERMIT —LUNCH WITH SANTA/TOY GIFT GIVEAWAY PREPARED BY Kathleen Trees, Director DEPARTMENT Building and Safety EXPLANATION This is a request from the Sweetwater Town & Country Merchants Association to conduct a lunch with Santa & toy gift giveaway from 10:00 a.m. to 3:00 p.m. on December 16 and 17, 2000. The event will be held on the shopping center parking lot. The free event will consist of lunch being served to 150 children of the community. After the lunch, they will sing Christmas songs and Santa will then give them a gift. There will also be clowns, face painting, balloons and pony rides. The Association will setup a 30x30 canopy, 6 Christmas trees, 15 tables and 90 chairs. They are also requesting permission to hang 4 banners at the entrance to the shopping center. A waiver of fees is requested. The event and sponsoring organization meet the criteria in City Council Policy No. 704 for a waiver of fees. Environmental Review N/A Financial Statement Approved By: Finance Director The City has incurred $111.00 in costs in processing the T.U.P. application through various City Departments. Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval and grant the waiver of fees. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. A-200 (9 99` Type of Event: _ Public Concert Parade _ Motion Picture Event Title (i f �Vetk 1" u 1207'I ofel2e/it» ,a4e7i0 Fair _ Demonstration Grand Opening _ Festival _ Community Event Circus Block Party Other tit,) INI e/2 Block Party Event Location: �i6 Event Date(s): From la� 9� /o to /,2-/6¢/7 ' Total Anticipated Attendance: c;250 Month/Day/Year (150 Participants) (! O(2Spectators) Actual Event Hours: I U Orr /pm to 3 am/e Setup/assembly/construction Date: 61-/5 - CO Start time: //Q4/9rn /.'00/0.1/1 Please describe the scope of your setup/assembly work (specific details): GL 30 X3o eco i (0 XUYIQ,S%hvep_), /5"i -& ( ) (76-(ihdvivaD Dismantle Date: al b'"Ci Completion Time: 5 a 120 List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. nyit Sponsoring Organization: Chief Officer of Organizati Applicant (Name): Address: Not -for -Profit GCS 1%ac?2- 4, j ( • 98950 Daytime Phone: L/N-z-g 4 Evening Phone: () 47 {I S Fax: C__) / 1/4 Contact Person "on site" day of the event:/leet- /v/4- Pager/Cellular: NOTE: THIS PERSON MUST BE IN ATT NDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CIT.Y.OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? YES _ NO Are admission, entryvendor or participant fees required? YES _ NO If YES, please explain the purpose and provide amount(s): —P3 r $ V Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ . 5� �°Estimated Expenses for this event. $ 115Olt 6. What is the projected amount of revenue that the Nonprofit Organization will iitgyn receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. CO,/m/4.0,6 .106711 //.1 q6 Q rn /ix 2 YES NO Does the event involve the sale or use of alcoholic beverages? YES ENO Will items or services be sold at the event? If yes, please describe: YES NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. _ YES NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. > Food Concession and/or Food Preparation areas Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): > Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) +4 Tables and Chairs +1C Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures 9 Vehicles and/or trailers ➢ Other related event components not covered above Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: t � Aemg ./..bte ..fie_ );-,in4e7.rvd A .. ite �7/7c,4- "C eAf f (4% le i- 3 Please describe your procedures for both Crowd Control and Internal Security:gyp 1MAandY, YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: YES NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for prov ing First Aid Staffing nd Equipment. Plea describe your Accessibility Plaq for ' ccPss at your event by individuals with di bilitie Please provide a detailed description of your PARKING plan: 6 4 Please describe your plan for DISABLED PARKING: Please escribe your plans to notify all residents, businesses and churches impacted by the event: NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. YES NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands (iand type of music. Number of Stages: N/� Number of Bands: A Type of Music: iY)t ; '� 1 &9L -) _YES NO Will sound amplification be used? If YES, please indicate: Start time: am/pm Finish Time am/pm _ YES )(NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES 0 Fireworks, rockets, or other pyrotechnics? If YES, please describe: ZYES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: /'1,C J -t__e For Office 'Use OnCy Department Date Yes No Condition(s) of Approval Specific Conditions of Approval Initial 6 naQ s,uo-1 o 0-Jfitifil I 14)ica S4T. es Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? X- Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization �/Zt2.i6 CAZ�i u jviLOir 0/ ° 1 a$ D Type of Organization ikete_. x 4X/L,e, (Service Club, Church, Social Service Agency, etc.) • 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) XNo (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? %, Yes (Please provide an explanation and details. sa .. No (Please proceed to QueOppon 5) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. XNo (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? Yes (Please provide an explanation and details. XNo (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: Signature No (P lease sign the form and submit it with the TUP Application) Date 9 CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Sweetwater Town & Country Merchants Association DATES OF ACTIVITY: Saturday & Sunday, December 16-17, 2000 LOCATION OF ACTIVITY: 1722 Sweetwater Rd Shopping Center Parking Lot TIME: 10:00 a.m. to 3:00 p.m. APPROVALS: POLICE YES [ x ] NO [ ] SEE COMMENTS[ ] PLANNING YES [ x ] NO [ ] SEE COMMENTS[ ] FIRE YES [ x ] NO [ ] SEE COMMENTS[x ] FINANCE YES [ x ] NO [ ] SEE COMMENTS[x ] NOTE: HEALTH DEPT WAS NOTIFIED VIA FAX 11/28/2000 CONDITIONS OF APPROVAL: FIRE (336-4550) 1. The Fire Department requests that they not be blocked out of the area during the course of the event in case of an emergency. 2. The 30'x30' canopy will need a permit issued by the Fire Department. FINANCE (336-4330) 1. A Business License is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separate vendor must have a separate business license. 2. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered for not -for -profit there will be no charge for their Business License. 3. A list of all participating vendors (with their address, phone number and current National City Business License number) is to be submitted to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business numbers. MEETING DATE City of National City, California COUNCIL AGENDA STATEMENT December 5, 2000 15 AGENDA ITEM NO. ITEM TITLE TEMPORARY USE PERMIT — NATIONAL CITY FORD USED VEHICLE TENT SALE PREPARED BY Kathleen Trees, Director EXPLANATION PARTMENT Building and Safety This is a request from National City Ford to conduct a three day used vehicle tent sale on Lot 2 at the Plaza Bonita Shopping Center, from Friday December 8 — Sunday December 10, 2000. The hours of the sale are 9:00 a.m. until 9:00 p.m. Environmental Review XN/A Financial Statement The City has incurred $115.00 in costs in processing the T.U.P. application through various City Departments. Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application For A Temporary Use Permit with recommended Conditions of Approval A-200 (9/80) 001-3585-13000 CITY OF NATIONAL CITY BUILDING & SAFETY 1243 NATIONAL CITY BLVD., NATIONAL CITY, CA 91950 APPLICATION FOR A TEMPORARY USE PERMIT APPLICATION MUNI CIPAL O PAL CODE 5 60 AN FOR DESCRIBEDTEMPORARY FUSE PERMIT PURSUANT TO THE PROVISION OF THE NATIONAL CITY Temporary Use Permits are ministerial administrative regulations intended to provide orderly and effective management specific list of temporaryId of the Building Official e exceptional (stics requiring their review and pursuant to Municipal Code section limitations. Any permit applicanttmay appeal the action 15.60.045. Class A & B use Application for a Temporary Use Permit must be filed 15 working days prior to the commencement of the activity/event. Activities/events involving the use or areas of operation within the state highway jurisdiction shall be filed not less than six (6) month prior to the requested activity/event. PLEASE COMPLETE (Print or Type): J SPONSORING ORGANIZATION(s): Atrt°'u'�` C45 ' u ORGANIZATION ADDRESS: cPaSD 3tv-bVX-1tY3 PHONE: CGt9�`F11 l /vM�id^l� Zip City State , tk'c LOCATION OF EVENT: A03b 1dL/k3A ( n/a4, K-O&D Na' CAI r� l ctl`t5b P J (.0T a v/ DATE(S) REQUESTED FOR EVENT: FROM �' 42. I D TO 1 a r d HOURS OF USE ON DAY OF EVENT: FROM / ; e , . / RM. TO q=(51) A.M (BEGIN $FLUE') DATE //7/6-0 TIME 6 `a a (BEGIN TEARDOWN) DATE /dJ///da TIME Si`u ® /P.M.— ( END TEARDOWN) DATE h3Atiaa TIME BRIEF DESCRIPTION OF EVENT: eNe- 7251/7 (A brief summary of the event/may be requested. A summary of the event activity maybe attached to the application) NAME OF PERSON RESPONSIBLE FOR THE EVENT, WHO WILL BE ON -SITE THE DAY OF THE EVENT: (? / Auksi),--�.A ��tt HOW MAY THIS PERSON BE CONTACTED? �f(71`t) 4-11- .1 11 �{t�(q) 617 - 1625-r3 a44 SPECIFIC USE REQUEST: JUSTIFICATION. REQUEST TO SELL OR SERVE ALCOHOL BEVERAGES: YES[ ] NO[r-- WILL FOOD/ DRINK BE SOLD: YES[ ] NON (Note: The City Council will not approve the sale or consumption of alcohol in City parks in conjunction with any event requiring a T.U.P. This prohibition will not impact the existing policy regarding the sale or consumption of alcohol within buildings in the parks, such as the Community Center, which will continue to be subject to the approval of the City Council.) WILL TENTS OR CANOPIES BE USED?: YES NO [ ] (If "YES,", permit may be required from Fire Department) WAIVER OF FEES REQUESTED: YES [ I NO ]] (If "YES," complete attached supplemental questionnaire form) FACILITIES: (When Applicable) REQUEST ASSISTANCE I,WITTH�THE FOLLOWING: NOISE, CROWD, TRAFFIC CONTROL: Ki (R W� �j7"'1 "(^'/Z' � Lb?'" SECURITY CONTROL: L i OR_ rV Ftz ' `J4 ©,J "/ PARKING/BARRICADES: p11k TC1t Ali LS I ke' Ale /�� '`, `( e t EXTERIOR LIGHTING/ELECTRICAL: Pk I (O..OsT- aoik-t)n U�.t,`tt/�-+ a TRASH DISPOSAL/SITE CLEAN-UP 1AFTER EVENT: 13\ L= , w ` Ir4 LA/Y j SANITARY FACILITIES: fJl it We Wr (( z_ `ootsisci ` tom ✓ °/rL�+ � D l /P.M. -- ( END SETUP) DATE y'n/� TIME 8-0a A.Mi Mick. l 71c-)77( -ter vu NAME OF APPLICANT: PLEASE COMPLETE (Print or Type) {{�� C L i YO✓lb ADDRESS: o7OSU AM-ritoN44.66 1 640 Al4410 644- C rT N CAI PHONE: (d� If77- J// SIGNATURE OF APPLICANT: 'C, DATE: ///oK/hJ (THIS FORM BECOMES A PERMIT WHEN ENDORSED BY THE BUILDING & SAFETY DIRECTOR) (FOR OFFICE USE ONLY) PERMIT FEES: PERMIT NO.: USE GROUP: USE CLASS: BOND: PERMIT EXPIRATION DATE: SPECIFIC STIPULATIONS / COMMENTS: APPROVALS! STIPULATIONS (Check Where Applicable): PLANNING YES [ ] NO [ ] SEE STIP [ ] Initial Date FIRE YES [ ] NO [ ] SEE STIP [ ] Initial Date PUBLIC WORKS YES [ ] NO [ ] SEE STIP [ ] Initial Date FINANCE YES [ ] NO [ ] SEE STIP [ ] Initial Date POLICE YES [ ] NO [ ] SEE STIP [ ] Initial Date PARKS & REC. YES [ ] NO [ ] SEE STIP [ ] Initial Date ENGINEERING YES [ ] NO [ ] SEE STIP [ ] Initial Date CITY ATTORNEY YES [ ] NO [ ] SEE STIP [ ] Initial Date RISK MANAGER YES [ ] NO [ ] SEE STIP [ ] Initial Date COMMUNITY DEVELOP. YES [ ] NO [ ] SEE STIP [ Initial Date Initial Date OTHER YES [ ] NO [ ] SEE STIP [ ] CITY COUNCIL MEETING DATE: TEMPORARY USE PERMIT: APPROVED [ ] DENIED [ ] WAIVER OF FEES: APPROVED [ ] DENIED [ ] PROPERTY NOTIFICATION REQUIRED: YES [ ] NO [ ] COMMENTS: 7 DATE BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED Conditions of Approval SPONSORING ORGANIZATION: National City Ford EVENT: Used Vehicle Tent Sale DATE OF EVENT: December 8-10, 2000 TIME: 9:00 a.m. until 9:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x POLICE YES [ x 1 NO [ 1 SEE CONDITIONS [ 1 SPECIFIC Conditions of Approval: FIRE (336-4550) 1. The National City Fire Department, per NFPA and the California Fire Code, will require the issuance of a permit for this event, just as we have in the past. There are issues regarding size, occupancy, fire extinguishers, exit signs, etc. 2. The permit is available from the Fire Department during normal business hours and is usually handled by the event coordinator. 3. No tent or canopy over 200/400 sq. ft., can be erected in the city without the proper permit. FINANCE (336-4330) A Business License is required of all vendors and businesses participating in the special event. Each separate vendor must have a separate business license. Merchants licensed for the site can operate on their current license. Memo Wsffleld SHOPPINGTOWN PLAZA BONITA 3030 Plaza Bonita Road 02075 National City, CA 91950 Telephone (819) 287.2850 Facalinne (819) 472-6662 DATE: November 29, 2000 TO: City of National City FROM: Plaza Bonita Holly Yarris Specialty Leasing Manager Re: Lot 2 Use This is to advise you that we are doing a contract with National City Ford to conduct a used car sale December 8 -10 in Lot 2> Please, call if you have any questions. Cc: Cindy Keliems