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HomeMy WebLinkAbout2000 11-14 CC AGENDA PKTr\ AGENDA OF A REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY — NOVEMBER 14, 2000 - 6:00 P.M. i OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF OCTOBER 24, 2000 PRESENTATION Employee Recognition — Raymond S. Allen, Police Lieutenant COUNCIL AGENDA 11/14/00 PAGE 2 PUBLIC HEARINGS 1. Public Hearing - Subdivision of a vacant, 61,420 square foot lot into nine single-family parcels at the northwest corner of E. 16th Street and "M" Avenue. (Applicant: Frank and Linnea Arrington) (Case File No. S-2000- 2) (Planning) 2. Public Hearing — Police Department request for Local Law Enforcement Block Grant Funds. (Police) ** Refer to Agenda Item # 17 ** CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 3. Resolution No. 2000-139 Resolution of the City Council of the City of National City approving Amendments to the Records Management Manual and Records Retention Schedule. (City Attorney/Personnel/Police) 4. Resolution No. 2000-140 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Quitclaim Deed for the release of a detour easement located at the southwest corner of 33`d Street and National City Boulevard to Kada II Partnership. (Engineering) 5. Resolution No. 2000-141 Resolution of the City Council of the City of National City authorizing the Mayor to execute a Quitclaim Deed for the release of a sewer easement located at the southwest corner of 33ro Street and National City Boulevard to Kada II Partnership. (Engineering) COUNCIL AGENDA 11/14/00 PAGE 3 CONSENT CALENDAR (cont.) 6. Resolution No. 2000-142 Resolution of the City Council of the City of National City awarding a contract to 3-D Enterprises, Inc. for the Las Palmas Park Ballfield Improvements Project. (Engineering Spec. 00-4) (Engineering) 7. Resolution No. 2000-143 Resolution of the City Council of the City of National City authorizing the Mayor to execute an Amendment to the Agreement for Basic and Advance Life Support Ambulance Service between the City of National City and Laidlaw Medical Transportation Inc., dba American Medical Response, successor in interest to Hartson Medical Services and Medtrans, Inc. (Fire) 8. Resolution No. 2000-144 Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with the Regional Solid Waste Association for disposal of household hazardous waste. (Public Works) 9. Resolution No. 2000-145 Resolution of the City Council of the City of National City denying a Tentative Parcel Map for the division of one lot into two and a variance to allow a reduced front yard setback in the 1200 block of "K" Avenue. (Applicant: Raul Thompson) (Case File Nos. LS-1999-2, Z-1999-3) (Planning) 10. Resolution No. 2000-146 Resolution of the City Council of the City of National City approving a Conditional Use Permit to allow alcohol sales at the relocated Wrigley's Market at 34 N. Euclid Avenue. (Applicant: Sam Arabo) (Case File No. CUP-2000-20) (Planning) COUNCIL AGENDA 11/14/00 PAGE 4 CONSENT CALENDAR (cont.) 11. Street Tree Committee Minutes (Parks & Recreation) 12. WARRANT REGISTER NO. 17 (Finance) Ratification of Demands in the amount of $924,623.35 13. WARRANT REGISTER NO. 18 (Finance) Ratification of Demands in the amount of $145,963.14 14. WARRANT REGISTER NO. 19 (Finance) Ratification of Demands in the amount of $778,894.53 15. Claim for Damages: Oscar Melendez. (City Clerk) 16. Claim for Damages: Waldina Rodriguez. (City Clerk) NON -CONSENT RESOLUTION 17. Resolution No. 2000-147 Resolution of the City Council of the City of National City authorizing appropriation of $198,757 in FY 1999/00 Local Law Enforcement Block Grant Funds for Phase Two of the Police Department's CAD/RMS System, Mobile Data Computing Project. (Police) ** Refer to Agenda Item #2 ** OLD BUSINESS 18. Draft Fiscal Impact Analysis of the Proposed Annexation of Lincoln Acres. (Planning) COUNCIL AGENDA 11/14/00 PAGE 5 NEW BUSINESS 19. Holiday Season City Council Recess. (City Manager) 20. Temporary Use Permit — McCune -Chrysler -Plymouth -Jeep Used Vehicle Tent Sale. (Building and Safety) --> CITY MANAGER -- CITY ATTORNEY -* OTHER STAFF -* MAYOR -* CITY COUNCIL PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. COUNCIL AGENDA 11/14/00 PAGE 6 ADJOURNMENT Dispense with the Regular Meeting of the City Council of November 21, 2000, and adjourn to November 28, 2000, at 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor DATE: OCTOBER 23, 2000 TO: COUNCILMEMBERS FROM: MAYOR GEORGE H. WATERS SUBJECT: EMPLOYEE RECOGNITION The following City employee will complete his twenty years of service with the City of National City on November 14, 2000: NAME RAYMOND S. ALLEN POSITION : POLICE LIEUTENANT HIRED . NOVEMBER 14, 1980 In honor of his service to our community, Mr. Allen will be recognized at the Council meeting on November 14, 2000. ht— GEOR E H. WATERS MAYOR GHW:nu cc: TOM McCABE, CITY MANAGER RAYMOND S. ALLEN, NCPD SKIP DiCERCHIO, POLICE CHIEF PERSONNEL DIRECTOR ® Recycled Paper City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE November 14, 2000 AGENDA ITEM NO, 1 ITEM TITLE PUBLIC HEARING — SUBDIVISION OF A VACANT, 61,420 SQUARE FOOT LOT INTO NINE SINGLE-FAMILY PARCELS AT THE NORTHWEST CORNER OF E. 16m STREET AND M AVENUE (APPLICANT: FRANK AND LINNEA ARRINGTON) (CASE FILE NO.: S-2000-2) PREPARED BY Jon Cain - Associate Planne F• ARTMENT Planning EXPLANATION The Planning Commission approved this project at its meeting of October 2, 2000. A Council hearing is also required. The attached background report describes the subdivision proposal. CEnvironmental Review Financial Statement N/A X N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION cP Staff concurs with the decision of the Planning Commission and recommends that the Subdivision be approved. BOARD / COMMISSION RECOMMENDATION The Planning Commission voted to approve the Subdivision. Vote: Ayes — Unanimous ATTACHMENTS ( Listed Below ) 1. Background Report 2. Planning Commission Resolution 3. Location Map Resolution No. 5. Notice of Exemption 6. Application 7. Applicants Plans (Exhibits A, B and C-Revised) A -too iP9Talltment Agency Comments BACKGROUND REPORT This project involves the subdivision of a 1.41-acre vacant property to create nine single-family lots ranging from 6,720 to 6,850 square feet in size. The site is in a residential area just west of the National School District Administration Center. The historic George Kimball house, constructed in 1887, is located adjacent to the property at 1515 L Avenue. The applicant intends to grade the site and develop the new lots with 3-bedroom, 2'/2-bath, two-story homes with attached garages. Proposed homes will have a stucco exterior finish and range in size from 1,277 to 1,632 square feet. The applicant estimates the price of the new homes to be in the range of $190,000 to $240,000, which would be within the moderate- or middle -income range as defined in the Housing Element. The property is located in a Single -Family Residential (RS-2) zone that allows for minimum 5,000 square foot lots. Single-family lots directly adjacent to the project site along L Avenue range from 6,250 square feet to 10,010 square feet. Proposed structures are similar in scale to some of the larger homes in the neighborhood, which contains both one- and two-story residences. Virtually all of the homes in the area have pitched roofs similar to the proposed units; exteriors in the neighborhood are generally wood or stucco. Although the proposed homes will look similar to one another, the four different designs and the inclusion of split-level homes will provide some contrast among them. The project also involves constructing M Avenue north of 16th Street. The new street will be in existing right-of-way in the approximate location of the existing drainage ditch. Landscape plans for the subdivision show a tree -lined parkway along both sides of M Avenue in front of the new homes. The new portion of the street will be 30 feet wide with a 10 foot wide sidewalk/parkway area in front of the homes. Parking will not be allowed on the east side of the street. Subdivision plans propose completing M Avenue north from 16th Street to connect with 14th Street. Much of the public right-of-way at the intersection and north of the proposed homes has been paved and fenced and is apparently used by the School District for parking purposes. These improvements appear to be fairly recent and have been completed without permits. The proposed intersection will be constructed to City standards in the location of the existing gate and parking area. At the Planning Commission hearing for the project, citizens raised concerns regarding traffic, erosion, noise, and landscaping, and views. Conditions of approval adopted by the Planning Commission requiring a grading permit, soils report, hydrology study, and drainage plan for Engineering Department review address the erosion issue. Landscaping is also required by conditions of approval. It is anticipated that noise from new homes will not significantly impact the adjacent properties, and the homes should not affect views since they will be much lower than adjacent homes along L Avenue. The Planning Commission voted to approve the Subdivision and added a condition that requires the applicant to enhance the design of the homes and obtain Planning Commission approval for the new designs prior to construction. Conditions will also require that the property annex into a Community Facilities District as requested by Sweetwater Union High School District. RESOLUTION NO. 22-2000 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, RECOMMENDING APPROVAL OF A TENTATIVE SUBDIVISION MAP FOR NINE SINGLE-FAMILY PARCELS ON A VACANT, 61,420 SQUARE FOOT LOT AT THE NORTHWEST CORNER OF E. 16STREET AND M AVENUE. APPLICANT: FRANK AND LINNEA ARRINGTON. CASE FILE NO. S-2000-2 WHEREAS, application was made for approval of a tentative subdivision map for nine single-family parcels on a vacant, 61,420 square foot lot at the northwest corner of E. 16th Street and M Avenue on property generally described as: Parcel A: Parcel 2 of Parcel Map No. 15423, in the City of National City, County of San Diego, State of California, filed in the Office of the County Recorder of San Diego County, October 24, 1988 as File/Page No. 88-542010 of Official Records. Parcel B: An easement for sewer purposes over, under, along and across the easterly 10.00 feet of Parcel 3 of Parcel Map No. 6919, in the City of National City, County of San Diego, State of California, filed in the Office of the County Recorder of San Diego County, February 22, 1978 as File/Page No. 78-070791 of Official Records. WHEREAS, the Planning Commission of the City of National City, California, considered said application at a duly advertised public hearing held on September 18, 2000, at which time the Planning Commission considered oral and documentary evidence; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. S-2000-2 which is maintained by the City and incorporated herein by reference; along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action hereby taken is found to be essential for the preservation of the public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence introduced in the staff report and public hearing for said tentative subdivision map, support the following findings. 1. The proposed map is consistent with the National City General Plan, since the map provides for the development of nine single-family homes in a single-family residential zone; and since the General Plan encourages the opportunities for home ownership which will be created by the project. No Specific Plan has been adopted for the project area. 2. The site is physically suitable for the proposed density of development, since the 1.41-acre lot can accommodate building pads for nine homes on lots at least 5,000 square feet in size. 3. The site is physically suitable for the proposed type of development, since the property is in an existing residential neighborhood. 4. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, since the project is located on a disturbed site in an urban area and no unique environmental resources exist on the site. 5. The design of the subdivision and the proposed/required improvements are not likely to cause serious public health problems, since all necessary public services will be provided. 6. The design of the subdivision and the proposed/required improvements will not conflict with easements, acquired by the public at large, for access through or use of the property within the proposed subdivision, since there will be no alterations or improvements to existing easements crossing the proposed parcels. 7. The discharge of sewerage waste from the subdivision into the City of National City sewer system will not result in violation of existing requirements prescribed by the California Regional Quality Control Board pursuant to Division 7 (commencing with Section 13000) of the Water Code, as specified by Government Code Section 66474.6. 8. The subdivision has been considered by the Planning Commission with regard to its effect on the housing needs of the region, and these needs are balanced by the public service needs of the residents and available fiscal and environmental resources. 9. The design of the subdivision provides, to the extent feasible, for future passive and natural heating and cooling opportunities in the subdivision, based on consideration of local climate, topography, property configuration and other design and improvement requirements without requiring reduction in allowable density or lot coverage. BE IT FURTHER RESOLVED that based on the findings hereinbefore stated, said tentative subdivision map for division of a vacant 61,420 square foot lot into nine single-family parcels at the northwest corner of E. 16th Street and M Avenue is hereby approved subject to the following conditions: 1. Plans must comply with the 1998 editions of the California Building Code, Mechanical Code, Plumbing Code, and Electrical Code, and the California Title 24 energy and handicapped regulations. 2. A fire hydrant shall be installed in the new portion of M Avenue. The location of the new hydrant shall be determined in consultation with the Fire Department and shall comply with all City requirements. 3. A hydrology study (100 year flood) shall be submitted for the review and approval of the City Engineer. The study shall consider the area from the project site to the closest municipal storm drain outlet. 4. A grading and drainage plan shall be submitted for review and approval by the City Engineer showing all of the proposed and existing on- and of site improvements. The plan shall incorporate the findings of the hydrology study. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution and hazardous material run- off to the public storm drain system from the proposed development shall be implemented with the design of the grading plan. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. A checklist for preparation of the grading and drainage plan is available at the Engineering Department. 5. Separate street improvement plans prepared by a Registered Civil Engineer showing all of the existing and proposed improvements shall be submitted for review and approval by the City Engineer. The plans shall be in accordance with City requirements. All necessary street improvements, including curbs, gutters, sidewalks, and paving shall be constructed in accordance with City standards. 6. A soils engineering report shall be submitted for review and approval by the City Engineer. The report shall address the stability of all the existing and proposed slopes on the property. It shall also address the stability of the building pads, the criteria for new retaining wall design, the maximum allowable soil bearing pressure, and the required pavement structural sections for the proposed streets, parking areas, and driveways. The street pavement sections shall be in accordance with Regional Standard Drawing G-24 with National City modifications. 7. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be six inches in size with a clean -out, unless approved otherwise. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 8. A new street light shall be installed at the corner of 16th Street and M Avenue. The street light and location shall comply with City standards and ADA requirements. The feasibility and electrical energy availability of the street light shall be verified with the Public Works Department prior to approval and installation. 9. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way and the drainage construction on private property. 10. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvements, and landscaping work shall be posted. Three percent (3%) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. 11. All surface run-off, including landscaping adjoining the public right-of-way, shall be collected by approved drainage facilities, and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development. 12. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way, and shall adjust the sprinkler heads so as to prevent overspray upon the public sidewalk or streets. The proposed sprinkler heads shall be installed behind the sidewalk, and the irrigation mainline upon private property only, as required by the City. The property owner, its successors or assigns shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer. 13. The existing 36-inch CMP storm drain crossing diagonally on M Avenue shall be upgraded to comply with Engineering Department requirements. The grading and drainage plan shall show the construction of all new required drainage facilities, including the installation of a minimum 36-inch RCP storm drain in M Avenue with drainage inlets to convey the drainage northerly from 16th Street. 14. A final map is required. The final map shall meet all of the requirements of the Subdivision Map Act and the National City Municipal Codes including certification, acknowledgment, complete boundary information and monumentation. 15. The subdivider shall submit an approval letter from Sweetwater Authority stating that fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 16. Separate water and sewer laterals shall be provided to each lot. 17. The developer shall bond for the monumentation, the public improvements and the on - site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 18. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground. 19. The final map shall be recorded prior to issuance of any building permit. 20. All new property line survey monuments shall be set on private property, unless otherwise approved. 21. The final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. 22. The property shall be annexed into Community Facilities District no. 10 prior to the issuance of building permits. 23. Approval of the tentative map expires two (2) years after adoption of the resolution of approval at 5:00 p.m. unless prior to that date a request for a time extension not exceeding three (3) years has been filed as provided by Section 66452.6 (e) of the California Government Code. 24. A detailed landscape and irrigation plan prepared by a California registered Landscape Architect, including plant types, method of planting, etc. shall be submitted for review and approval by the Planning Director. The landscape plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 25. Each lot shall have a minimum lot area of 5,000 square feet and a minimum of fifty feet of street frontage. The final map shall be in substantial conformance with the tentative map depicted in Exhibit A, case file no. S-2000-2, dated May 4, 2000. Landscaping in the public right-of-way shall be installed in conjunction with the installation of public improvements in accordance with Exhibit C-Revised, case file no. S-2000-2, dated July 11, 2000, and as further specified in the landscape plan pursuant to condition no. 24. 26. Buildings shall be in substantial conformance with those depicted in Exhibit B, case file no. S-2000-2, dated May 4, 2000. 27. Homes shall have doors opening into the rear yard to encourage the use and maintenance of rear yard areas. 28. Minimum 30-year shingles shall be used for roofing. 29. Final building design plans shall be submitted for Planning Commission review prior to issuance of building permits. 30. Prior to approval of the final map, the subdivider shall submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Tentative Map, particularly conditions 26, 27, 28 and 29 are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FURTHER RESOLVED that this resolution shall become effective and final upon adoption. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of October 2, 2000 by the following vote: AYES: UNGAB, PARRA, GODSHALK, VALDERRAMA, BACA, MARTINELLI, DETZER. NAYS: ABSENT: ABSTAIN: CHAIRMAN 030 /325 /345 n.T6 0 1405 a /324 /344 /4041 21415 RS-2 /4/6 g /425 1437 5144/ IAAO M 3/517 1420 MAP /430 81527 1440 1 1502 g 7 1537 Im 1506 g 00 so w_ 1532 1130111.11■0411:11kW411101110116.116111.410.1MMail6 00 N MA D 30 b 166 SO 1600 IW O 9043 40 Ill /624 1638 5 N N 317 /7714 1/ 1,2 CL So t 2 /605 /615 so b /620 /6/6 1624 /626 �6 RS-3-PD g /641 /639 ISO /705 1715 /640 /702 /7/2 CG-PD I no ►STR E Er1.01.01110.11.114. /304 I 1313 1314 g 13310 RS-2 - /326 3 /324 3403 4 1334 6 6 W13/ 313/5 I? 16 15 14 13 12 I 041 )4140 PAP ' . 401 1/41'40c- 15th STREt /5015 m t, m� m a o zmtl zRS-21 60 3 4 1 5 OO 0 M a �1 is Me r I.- 166 "N_ b0 elII) N N M N.1 in so 0o No Ns /720 A STREET OPEN NO g 3. N 1702 tk 100 /730 g 1229 , 7 6 m w T .0 6 OP '1st lot `n 1603 :o v 7 ST TS NN SS 00 8Tr ISO g � F7th To MAP p Oa iN STREET 0 h sr 0P3N1N0 PROJECT LOCATION MI•11K` ZONING BOUNDARIES SCALE: 1" = 200' r NORTH LOCATION MAP Northwest corner of 16°' Street and M Ave, S-2000-2 NATIONAL CITY PLANNING DRN. DATE: 8/16/00 INITIAL HEARING: 9/18/00 City of National City Building and Safety Department 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4210 Fax (619) 336-4337 May 24, 2000 TO: Planning Department FROM: Kathleen Trees Building & Safety Dep ent SUBJECT: 16TH & M PLANNIN DDE A Y 2 4 2000 N1ENT Plans must comply with the 1998 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. Date: NATIONAL CITY PLANNING DEPARTMENT City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 August 20, 1999 ENGINEERING REQUIREMENTS FOR 16TH STREET AND "M" AVE TENTATIVE MAPS TO: Roger G. Post, Director of P1 epartment Via: Burton S. Myers, City Eng AU6 2 61999 From: Adam J. Landa, Engineermg Department Subject: PRELIMINARY COMMENTS FOR THE PROPOSED 8 LOT SUBDIVISION AT 16TH STREET AND "M" AVENUE (SPR-1998-2) 1. A Hydrology study (100 year flood) shall be submitted. The study will consider from the proposed project area to the closest municipal storm drain collection pipe inlet. 2. A grading and drainage plan shall be submitted showing all of the proposed and existing on - site and off -site improvements. The grading and drainage plan shall incorporate the findings of the hydrology study. The plan shall be prepared in accordance with the City's standard requirements by a Registered Civil Engineer. All necessary measures for prevention of storm water pollution, and hazardous material run-off to the public storm drain system from the proposed parking lot or development shall be implemented with the design of the grading plan. This shall include the provision of such devices as storm drain interceptors, clarifiers, or filters. Best Management Practices for the maintenance of the parking lot, including sampling, monitoring , and cleaning of private catch basins and storm drains, shall be undertaken in accordance with the National Pollutant Discharge Elimination System (NPDES) regulations. Checklist for preparation of the grading and drainage plan is available at the Engineering Department 3. Separate street improvement plans shall be submitted, prepared by a Registered Civil Engineer, showing all of the existing and proposed improvements. The plans shall be in accordance with the City requirements. 4. A soils engineering report shall be submitted for the Engineering Department's review. The report shall address the stability of all of the existing and proposed slopes on property. It shall also address the adegnary of the building pads, the criteria for any new retaining wall design, the maximum allowable soil bearing pressure and the required pavement structural sections for the proposed streets, the parking areas, and the driveways. As a minimum, the (' Recycled Pape- Planning Department August 20, 1999 Page 2 parking lot pavement sections shall be 2 inches A.C. over 4 inches Class II aggregate base. The street pavement sections shall be in accordance with Regional Standard Drawing G-24 with National City modifications. 5. A sewer permit will be required. The method of sewage collection and disposal shall be shown on the grading/drainage plan. Any new sewer lateral in the City right-of-way shall be 6 inch in size with a clean -out, unless approved otherwise. A sewer stamp "S" shall be provided on the curb to mark the location of the lateral. 6. A new street light is recommended at the corner of 16th Street and "M" Avenue. The street light shall be per City standards. The location of the light shall meet the A.D.A. requirements. The feasibility and the electrical energy availability of the street light will be verified with the Public Works Department first prior to its final approval and installation. 7. A permit shall be obtained from the Engineering Department for all improvement work within the Public Right -of -Way, and the grading construction on private property. 8. A cost estimate shall be submitted with the plans. A performance bond equal to the approved cost estimate for all of the proposed grading, drainage, street improvement, landscapingand retaining wall work shall be posted. Three percent (3 %) of the estimated cost shall also be deposited with the City as an initial cost for plan checking and inspection services at the time the plans are submitted. The deposit is subject to adjustment. 9. Street improvements shall be in accordance with the City Standards. All missing street improvements shall be constructed. Abandoned driveways aprons shall be replaced with curb, gutter and sidewalks. 10. The existing 36" CMP storm drain crossing diagonally on "M" Avenue is deficient in capacity and shall be upgraded with an adequately sized facility in accordance with the City wide drainage study and other appropriate reports. The grading and drainage plan shall show the construction of all of the new required drainage facilities, including the installation of a minimum size 36" R.C.P. storm drain in "M" Avenue, including drainage inlets, to convey the drainage northerly from 16th Street. TENTATIVE MAP REQUIREMENTS 1. The final map shall meet all of the requirements of the Subdivision Map Act, and the National City Municipal Codes including certification, acknowledgment, complete boundary information and monumentation. Planning Department August 20, Page 3 2. The Subdivider shall submit an approval letter from Sweetwater Authority stating fire flow requirements have been met. If additional improvements are needed, the developer shall enter into an agreement for the water improvements with the Authority prior to obtaining the final map approval. 3. Separate water and sewer laterals shall be provided to each lot/parcel. 4. The developer shall bond for the monumentation, the public improvements and the on -site grading, drainage, landscaping, and other improvements through an agreement with the City prior to the approval of the final map. 5. All utility distribution facilities within the boundaries of the subdivision, and within the half street abutting the new subdivision, shall be placed underground.. 6. The final map shall be recorded prior to issuance of any building permit. 7. All new property line survey monuments shall be set on private property, unless otherwise approved. 8. The final map shall use the California Coordinate System for its "Basis of Bearings" and express all measured and calculated bearings in terms of the system. The angle of grid divergence from a true meridian, and the north point shall appear on the map. Two measured ties from the boundary of the property to existing horizontal control stations shall be shown. AJL:jha2 1998-2 NATIONAL CITY FIRE DEPARTMENT 333 EAST 16th STREET NATIONAL CITY, CALIFORNIA 91950 (619) 336-4550 Date: 5-10-00 To: Jon Cain From: Jeff Burriss, Deputy Fire Marshal Subject: 1500 Block of M Ave.- Proposed Fire Department concerns regarding the above address include: 1. Availability of fire hydrants, the nearest one being located at the Northwest corner of 16th Street and L Ave. M Ave. would need to be cut through to the North for residents to access their homes and the most logical placement for a much needed fire hydrant would be at the northern end of the 1500 block of M Ave. or at the least, mid -block. Not only would an additional hydrant protect the proposed homes, it could be used for rear protection of South Bay Plaza, which is currently without any nearby hydrants and the school district offices to the East. 2.The proposed homes would need a fire flow test done by Sweetwater Authority per the California Fire Code, Appendix III-B. NATIONAL CITY PLANNING DEPARTMENT SWEETWATER AUTHORITY 505 GARRETT AVENUE POST OFFICE BOX 2328 CHULA VISTA, CALIFORNIA 91912-2328 (619) 420-1413 FAX (619) 425-7469 http://www.sweetwater.org Mr. Jon Cain City of National City Planning Department 1243 National City Boulevard National City, CA 91950 Subject: WATER AVAILABILITY TENTATIVE SUBDIVISION MAP NORTHWEST CORNER OF 16TH STREET & M AVENUE CASE NO.: S-2000-2 SWA Dev. File: Arrington Subdivision MAY 1 2 MN GOVERNING BOARD MARGARET COOK WELSH, CHAIR JAMES °JIM' DOUD, VICE CHAIR SUE JARRETT BUD POCKLINGTON GEORGE H. WATERS J.S. SKI WOLNIEWICZ CARY F. WRIGHT WANDA AVERY TREASURER MARISA FARPON-FRIEDMAN SECRETARY Dear Mr. Cain: This letter is in response to a notice of a tentative subdivision map for the subject property within the Sweetwater Authority service area. There is no water main located in M Avenue adjacent to the proposed development. The Owner will be required to install a water main connected to the Authority's main in 16th Street to serve this development. Each individual parcel shall have its own water service. The Authority's records indicate that there is no water service to this property. Enclosed is a copy of 1/4 SEC. 132 map which shows the water facilities. At this time, we cannot comment on the adequacy of the existing system to provide fire protection for this project. As plans develop for structures, the Owner must submit a letter to the Authority from the appropriate fire agency stating fire flow requirements. Based on this requirement, this project may result in the need for new water systems or substantial alteration to the existing water system. The Authority recommends that your Agency work with ours to determine if the existing water facilities are adequate to meet the added demands prior to issuing a building permit. Please note that Sweetwater Authority requires a 10 foot horizontal separation between sewer and water laterals. A Public Water Agency ServinnNational City, Chula Vista and Surrounding Areas Mr. Jon Cain City of National City Re: Water Availability Tentative Subdivision Map Northwest Corner of 16th Street & M Avenue May 11, 2000 Page two If the Owner provides the required fire flow information and enters into an agreement with the Authority for water facility improvements, if required, water service can be obtained at a pressure ranging from a maximum of 80 p.s.i. to a minimum of 65 p.s.i. If you have any questions, please contact Mr. Russell Collins at 422-8395, ext. 639. Very truly yours, SWEETWATER AUTHORITY Jades L. Smyth hief Engineer enclosure: photocopy of 1/4 SEC. 132 map pc: Frank & Linnea Arrington 2650 Camino del Rio South, #350 San Diego, CA 92108 \\SWA AD\DATA \eng pool \m ave.doc 6`'`N 6• Lf40 W.D 80 4 55 s- se.% ry~o 0 En s"F N ma ? � c'E " 1 a 6" FH 1964' 4' 1.t.0 WO A1171:4 4`ti ic• .1'AY' by o 3y� ,4- 1,.• ' . �. Mom' 8, O 40 Q 0a t. WO FN 79 EASEMENT ^ ; • to O: ,�0 fkT 7BSg 64 b�'h1. • m4�P 49,5 QODV 29g3 20' EASEMENT 93-SW-751) 20' EASEMENT (3-SW-753) 11829 15831 — 12377 'GV 27341 12594 6' Al 1984 • WO A1171.4 8463 =.- 12376 l -1-12146 u 3 11245 30390 29938 Sn 11947 11585 a " 11423 U v —13541 00 6x4 RED 8x6 RED 8'GV 13676 3 17022 1 0 6x4 RED. 15995" 15052 m 0 0 0 a CO d 3 9a >ca 14932 6' F.H. 1984 WO A1171.4 14030 T' 16364 v —9134 as 3 3 U 'm n n 9341 n n 10639 10230 N > m Sn 1186' 8' AC '84 '40. Al 72• 40 20' EASEMENT / (3-SW-751) of 7249 Rf0 8'GV 6'GV 13189 17575 15566 9728 207 - 8228 - 7721 - 8227 H"CV 6'GV (3- 33926 30' EASEMENT (3-SW-586)- M ,�20' EASEMENT (3-SW-769) Q-- 37895 ' a (3-SW5769) EMENT 1 kV ,, `` 8" AC tt mier---- ] 6. i' wo FS lT m CO�i30�8`lj M M AO 2 - 8' G.V.'S QUITCLAIMED (2-SW-291) 10' EASEMENT (3-SW-762) 40114 15' EASEMENT 36137/ 387 38E175 8'M '80 610. I. 241.3 1p, 7636 2"80 7652 (3--EASEMENT B82 38053 BBI A B50 59 MP1 2011314 A B52 06551 3-SW-661) 5-1417t- 910l BACCSS 8''AC "80 W.O. A12411 Y PALM VIEW CT. la. NN 000 4-.010 7089 7238 27972 7126 CO • 03 6"GV 0 m m w 0 3 m 0 m 12' EASEMENT (3-SW-13) AGY 6" F.H. 1972 W.O. 11222 30804 to 22657 CO ED rx .22672 am 404' 18' ID OGo. CLW & COAL GVO^ COn p O ss 659' 26336 20. EASEMENT to so T.7073 7205 01513 50340 7072 Ed CO 0101 o Efl In to 19005 2913 20393 03 ED 03 ED ID co en FIBE ID CEJ 01 rn CO 5960 10 CO EN co ▪ 1• 2' EASEMENT 03 10 03 tO (3—SW-29) 201,12 CO CD Of ID aa 20784 to — 1116 20950 SWEETWATER UNION HIGH SCHOOL DISTRICT Planning & Facilities May 17, 2000 Mr. Roger Post City of National City Planning Department 1243 National City Blvd. National City, CA 91950 Dear Mr. Post: Re: Case No. S-2000-2 1500 Block of "M" Avenue NATIONAL CITY PLANNING DEPARTMENT MAY 18 2000 The proposed project will have a significant impact on the Sweetwater Union High School District, as a majority of schools in our district, serving grades 7 through 12, are operating at capacity. It is the policy of the school district to require new development to fully mitigate for growth impacts through participation in a community facilities district (CFD). A generic CFD (No. 10) has been established to facilitate this effort, at no cost to the developer. We request that the city impose upon the applicant a condition to fully mitigate school impacts by annexing the property into Community Facilities District No. 10 prior to the issuance of any building permits. Failure to do so may impact our ability to properly service this project. If you should need additional information, please contact me at (619) 691-5553. Sincerely, j4_ Katy Wnght Director of Planning KW/lt 1130 FIFTH AVENUE • CHULA VISTA • CALIFORNIA • 91911 PHONE (619) 691-5553 • FAX (619) 420-0339 City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: S-2000-2 Project Location: Northwest corner of M Avenue and E. 16th Street Contact Person: Jon Cain Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: Subdivision of one lot into nine single-family residential parcels. Applicant: Frank & Linnea Arrington Telephone Number: (619) 260-1660 Exempt Status: II n I I Statutory Exemption. Categorical Exemption. Class 32, Section 15332 (Infill Development Projects) Not a project as defined in Section 15378 of CEQA Not subject to CEQA (Sec. 15061b3) Reasons why project is exempt: This subdivision project involves a 1.41-acre property in an urbanized area that can be served by necessary utilities. The project is consistent with General Plan policies and applicable Land Use Code regulations. There are no foreseeable negative impacts from this project. Date: Jon Cain Associate Planner 121 Recycled Paper • NATIONAL CITY, CALIFORNIA APPLICATION for Tentative Parcel Map x Tentative Subdivision Map Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619)336-4310 Case Number PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY 5-,2_600- _ Filing Fee $ Receipt No. Date Received S f 7640 By E.A.F. Required Fee $ Related Cases 15 — 3 SEE FILING INSTRUCTIONS AND CHAPTER 17 OF THE NATIONAL CITY MUNICIPA4. CODE FOR MORE INFORMATION. ASSESSOR PARCEL NO. 557-351-16 PROPERTY LOCATION 1500 Block of "M" Avenue COMBINED GENERAL PLAN/ZONING DESIGNATION RS - 2 Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 1 of 3 CIVIL ENGINEER OR OTHER AUTHORIZED REPRESENTATIVE Name: Algert Engineering. Inc. Name: Signature Signature (Signature acknowledges that this (Signature acknowledges that this application is being filed) application is being filed) Address: 428 Broadway Chula Vista, CA 91910 Phone No. 619/420-7090 Address: Phone No. Fax No. 619/420-9139 Fax No. Date: 10 / 13/ 9 9 Date: PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: Frank & Linnea Arri Signature (Signattife acknowledges at this application is being ed) Name: Sigma iggnaturowl e es that this application is being filed) Address: 2650 Camino Del Rio So. Address: #350 San Diego CA 92108 Phone No. 619/260-1660 Fax No. Date: Phone No. Fax No. Date: Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 2 of 3 APPLICANT (Sign" e c 'fies that the info ation submitted this application is true and accurate to the best of the applican &l knowledge). Address: 2650 Camino Del Rio So. #350 San Diego CA 92108 Phone No. 619/260-1660 Fax No. Date: .7 Tentative Parcel/Subdivision Map Application Revised December, 1998 Page 3 of 3 ** Refer to Agenda Item #17 ** City of National City, California COUNCIL AGENDA STATEMENT .eETING DATE November 14, 2000 7-ITEM TITLE AGENDA ITEM NO. 2 PUBLIC HEARING ON POLICE DEPARTMENT REQUEST FOR LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS PREPARED BY LT. RAY ALLEN DEPARTMENT EXPLANATION POLICE DEPARTMENTdi-- Background On July 22, 1999, the National City Police Department received an application package for a federal grant known as the Local Law Enforcement Block Grant Program. These grants are administered by the U.S. Department of Justice and are similar in many respects to CDBG funds in that they are awarded to local governments who have a significant amount of flexibility in deciding how the funds are to be expended. Like CDBG funding, only a general categorical description and not specific plans on how the money will be expended needs to be submitted to the federal government in order to receive the funds. Local governments, cities and counties, are eligible for Local Law Enforcement Block Grant Funds. The amount of Local Law Enforcement Block Grant Funds that each city is eligible for is based upon the population and the crime rate according to the FBI Uniform Crime Reports. National City received $183, 809 in FY 1998/99 Local Law Enforcement Block Grant funding last year. Based on the same formula, the City of National City is eligible to apply for $198,757 in FY 1999/00 Local Law Enforcement Block Grant funds. (cont.) Environmental Review Financial Statement The local match for the Local Law Enforcement Block Grant award will be $19,876. There should be no fiscal impact to the budget as the Police Department intends to fund the match with Asset Forfeiture funds. '04. Ara Account No. STAFF RECOMMENDATION Approve the Resolution. BOARD / COMMISSION RECOMMENDATION On October 31, 2000, the Local Law Enforcement Block Grant Advisory Board voted unanimously, (5 - 0) to recommend approval of the proposed Resolution. ATTACHMENTS ( Listed Below ) ,EBG Application and Award Notification. Resolution No. 213-409-500-598-8009 A-200 (9 80) COUNCIL AGENDA STATEMENT REQUEST FOR PUBLIC HEARING FY1999/00 LAW ENFORCEMENT BLOCK GRANT PAGE 2 The award period for the Local Law Enforcement Block Grant would cover two federal fiscal years, (October 1, 1999 — September 30, 2001). This program requires a 10 percent local cash match. It is the intent of the Police Department to fund the local match requirement with asset forfeiture funds. One of the provisions of the 1998 Local Law Enforcement Block Grant program, is that in order to receive full funding, the City of National City must comply with Section 615, of the Fiscal Year 1998 Appropriations Act: Alu — O'Hara Public Safety Officers Health Benefits Act, which requires entities which employ peace officers to provide officers who are retired or separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit, with the same or better level of health insurance benefits that are paid by the entity at the time of retirement or separation. Currently, the City of National City does not provide such health insurance benefits to peace officers retired under the above circumstances and is therefore out of compliance with this provision. As with the case with the Local Law Enforcement Block Grant award that the City of National City received last year, this win result in a 10 percent reduction of the Local Law Enforcemmnt Block Grant Award, but not a complete disqualification from receiving the funds. The reduced Local Law Enforcement Block Grant award that the City of National City will receive will be approximately $178,881. The local match for this reduced award will be approximately S19,876. The funds under this program may be used for any of the following purposes. 1. Hiring, training, and employing new law enforcement officers and necessary support personnel, paying overtime to presently employed law enforcement officers and support personnel, and/or procuring equipment, technology, and other material related to basic law enforcement functions. 2. Enhance school security and school security measures at any facility or location the local government considers to be at risk for crime. 3. Establishing or supporting drug courts. 4. Enhancing the adjudication process of cases involving violent offenders, including cases involving violent juvenile offenders. 5. Establishing multi — jurisdictional task forces which work to prevent and combat crime. 6. Establishing crime prevention programs. COUNCIL AGENDA STATEMENT REQUEST FOR PUBLIC HEARING FY1999/00 LOCAL LAW ENFORCEMENT BLOCK GRANT PAGE 3 7. Defraying the cost of indemnification or insurance for law enforcement officers. The Local Law Enforcement Block Grant funds may not be used as local matching funds for Police Officers hired under the COPS Universal Hiring Program. Because this is only a two year grant, and personnel costs are usually long term, funding under this program would be more appropriate for equipment and technology purchases than for hiring officers or other personnel The funding under this program would be ideal for meeting some of the Police Department's equipment and technology needs. Proposal The Police Department is requesting a Resolution which would authorize the appropriation of $178,881 in FY 1999/00 Local Law Enforcement Block Grant funding to C.I.P. account #169- 409-000-8010 for the purchase of the equipment needed to allow the officers in the field to transmit completed reports to the Automated Field Reporting System. It is the Police Department's intention, if the appropriation is approved, to provide the required cash match for those expenditures with a $19,876 in asset seizure funds. Under the proposal, the requested funds and local match would be applied towards the purchase of the necessary hardware, software, software configuration and customization, as well as the necessary interfaces to the automated field reporting system, 911 and other critical law enforcement data bases. This proposal was presented to the Local Law Enforcement Block Grant Advisory Board at their meeting on October 31, 2000. The Local Law Enforcement Block Grant Advisory Board voted unanimously to recommend approval of the proposed Resolution. The Police Department currently estimates the cost of purchase of the CAD/RMS at approximately $838,391 to $1,118,000. To date, approximately $712,622 has been appropriated to the project. This funding, if approved, would bring the total amount of approved funding for the project to $911,379. Under the current projected funding plan for the C.I.P., the Police Department intends to fund the balance of the project with FY 2000/01 Local Law Enforcement Block Grant and Supplemental Law Enforcement Services Funds. The Police Department will bring requests to Council for appropriations of those funds to the project when the city receives them. The Police Department is requesting that all of the above funds be utilized for the final phases of the Computer Aided Dispatch and Records Management System (CAD/RMS). Once this project is completed, the Police Department will have a modem day CAD/RMS with the ability to provide officer safety premises history, officer safety time prompts for dispatchers, deep field submission of all police reports, and getting vehicle and person information directly from state computer files without utilizing the police dispatchers. Local Law Enforcement Block Grant - LLEBG Introduction Page 1 of 1 Application Award FY 1999 Local Law Enforcement Block Grants Program National City, CA RFD Grant Changes Reports Correspondence Grant Handbook Application was submitted on 16-SEP-99. Click here to print a copy. View Only View Application Help/Frequently Asked Questions LLEBG Home Log -Off LLEBG FY 1999 Application Pate Certified : bate Submitted : 16-SEP-99 Jurisdiction Information Jurladfsctlon: National City County: SAN DIEGO state: CALIFORNIA C DFA Number: 16.592 Budget Information Eligible Award Amount $198,757 Final Award Amount $178,881 Match Amount: $19,876 Matching Funds State and Local Government Units CEO Information Tide: City Maw Name Prefix: Mr. Last Name : McCabe First Name Tan Address: 1243 National City Baulevaxd National City, California, CA 91950 Telephone: (619)336- 4240 ' Fax: (619)336- 4327 Ernafi CEO Designee Information Title: Lieutenant Name Prefix: Mr. Last Name : Iglesias First Name : Mdtaet Address:1200 NationalCity Bailer-ad-(619)336-Fax National City, California, CA 91950 4508 (619)336- 4454 Email: Application Details Date Agreed to Trust Fund Requirement Applicant is PSONB Compliant No Date Agreed to SPOC Requirement Date Agreed to SM Review Requirement Date Agreed to CertMcatlons: Date Agreed to Assurancatr: https://grants.ojp.usdoj.gov:8004/gms user/plsgUllebg main.app_read oniy?p_bgid=l 11/02/00 MDC Phase II Option for Deep Field Submission MASI Police Reports 2.0/3.0 Automated Field Reporting (AFR) in -field submission via CDPD and SCA Project Management of MASI Field Report project. Additional four CF-27 Laptop computers to complement our existing six for a total of ten. at a per unit cost of $5,143.00 Two Additional Units Subtotal 10% includes 7.75% sales tax on laptop purchases. TOTAL $162,563.00 $2,391.50 Oct. 31, 2000 $131,705.00 $20,572.00 $10,286.00 $16,256.30 I $178,819.301 Original Contract and Council Agenda Statement resolution authorizing appropriation of FY 1999/2000 SLESF Funds to purchase ten laptops of the MDC Project. Due to cost increase we only had enough funds to purchase six laptops which left us with a deficit of four. Our MDC Project call for the installation of ten laptops. Approval of these expenditures of Phase II of the MDC project and the purchase of additional laptops will greatly enhance our Law Enforcement posture within the City of National City and allow for more street coverage and presence. City of National City, California COUNCIL AGENDA STATEMENT .riEETING DATE November 14, 2000 AGENDA ITEM NO. 3 7-ITEM TITLE RESOLUTION OF THE CITY COUNCIL APPROVING AMENDMENTS TO THE RECORDS MANAGEMENT MANUAL AND RECORDS RETENTION SCHEDULE PREPARED BY George H. Eiser, D PA.�A T ENT EXPLANATION Roger DeFratis Sgt. Keith Fifield, NCPD (Please see attached memorandum) City Attorney Personnel Police C� Environmental Review X NIA Financial Statement N/A STAFF RECOMMENDATION Adopt Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below ) L— Memorandum Resolution A-200 (9/80) Account No. Resolution No, 2000-139 TO: FROM: SUBJECT: City of National City Office of the City Attorney 1243 National City Boulevard, National City, CA 91950-4301 George H. Eiser, Ill • City Attorney (619) 336-4220 FAX (619) 336-4327 TDD (619) 336-1615 Mayor and City Council DATE: November 14, 2000 City Attorney Amendment of Records Management Manual and Records Retention Schedule The City Council has adopted, and from time to time amended, a combined Records Management Manual and Records Retention Schedule in order to comply with state and federal law pertaining to the keeping and destruction of public records maintained by the City's departments. At this time, amendments are proposed to the Records Retention Schedules of the Personnel and Police Departments, as follows: Personnel Department For the category "Employee Personal Records", both the Legal Minimum and Department Minimum retention periods are amended from "2 years" and "1 year after separation", respectively, to "2 years" and "6 years after separation". The increased retention period is proposed in order to comply with various state law requirements (e.g., California Revenue and Taxation Code Section 19704 provide a six year statue of limitations for any violations of that Code). Police Department The Police Department is occasionally requested to supply information concerning claims filed against the City. The Retention Schedule currently does not provide for a retention period for these inquiries and the Department's responses. A category for "Civil Claims and Responses" is proposed, with legal and department minimum retention periods of two years. State law provides detailed requirements for retention of citizen complaints and the investigations conducted in response to these complaints. However, the Retention Schedule currently does not provide for a retention period for internal affairs investigations not related to citizen complaints. A category for "Internal Affairs Files" is proposed, with a legal minimum retention period of two years and a department minimum retention period of five years. The existing category for "Personnel Records of Former Employees" is revised to "Personnel Records of Employees". For the reasons explained above with respect to Personnel Department "Employee Personal Records", the department minimum is extended to "6 years after separation". The word "former" has been stricken as redundant. This category specifically excludes "Internal Affairs Files" and "Citizen Complaint Files" because these records, as explained above, have their own retention periods. GEORGE H. EISER, III City Attorney GHE/gmo ® Recycled Paper RESOLUTION NO. 2000 — 139 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING AMENDMENTS TO THE RECORDS MANAGEMENT MANUAL AND RECORDS RETENTION SCHEDULE WHEREAS, the City Council has adopted, and from time to time amended, a combined Records Management Manual and Records Retention Schedule in order to comply with state and federal law pertaining to the keeping and destruction of public records maintained by the City's departments; and WHEREAS, amendments have been proposed to the Records Retention Schedules of the Personnel and Police Departments, in order to ensure compliance with applicable legal requirements for the retention of records, and to provide for the orderly keeping and destruction of records. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby amend the Records Management Manual and Records Retention Schedule, pertaining to the Personnel Department and the Police Department, as set forth in Exhibits "A" and "B" respectively, which are attached hereto and incorporated herein by reference. PASSED and ADOPTED this 14th day of November, 2000. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: s George H. Eiser, III City Attorney Resolution No. 2000-139 CITY MANAGER: PERSONNEL Record Title and Description RETENTION Legal Department Minimum Minimum Administration Department Head Meetings 0 1 Destruction of Temporary Records 2 P Notice Civil Service Commission (all except the following) 2 2 Minutes P P Classification 2 2 Classification Plan - Council Actions 2 2 Departments 2 2 Eligible Lists 2 5 Employee Organizations 2 2 Employee Personal Records (all except the 2 6 years following) after separa- tation Employees granted disability retirement P P Employment 2 2 Anti -Discrimination 2 2 Employment Log 2 2 Examinations 2 2 Fringe Benefits 2 2 Deferred Compensation Plan 2 2 Dental Insurance 2 2 Health Insurance; Current Carrier, Prior Policies 2 2 Life Insurance; Current Carrier; Prior Policies; and Management & 2 •2 Confidential Retirement, P.E.R.S. 2 2 Sick Leave 2 2 Uniform Allowance 2 2 Vacation 2 2 Job Descriptions, Current 20 2 2 Exhibit "A" Resolution No. 2000-139 POLICE Record Title and Description Adult Arrest/Citation/Warrant Register (Computer generated alpha & numeric) Adult Booking Register (numbered)/County Jail Booking Log Adult Arrest Reports Felony and Misdemeanor Calls for Service (Computer file and printout of all Calls for Service) Citizen Complaint Files Civil Claims and Responses Conflict of Interest Code & Statements I(Copies) Crime Case Log (Through 8/92) (See also Records Control Log) Crime/Incident Reports Felony/Misdemeanor/Miscellaneous (NOTE: Unresoved Missing Persons Reports will be kept until resolved) Desk Report (Personnel & Equipment Report) Destruction of Temporary Records Notice Detective Case Assignment Logs Field Interviews Holding Facility Inspection Log Homicide Case Files Homicide Index Incident Log Internal Affairs Files Juvenile Contact Reports 36 RETENTION Legal Department Minimum Minimum 2 7 2 7 7 7 2 2 5 2 4 5 4 2 7 7 7 2 2 2 2 P 2 2 3 2 2 Until subject reaches 181A years of age. If subject is arrested on 18t birthday, record will be bald until subject reaches 20 years of age. Exhibit "B" Page 1 Resolution No. 2000-139 POLICE, continued Record Title and Description RETENTION Legal Department Minimum Minimum Juvenile Register (Computer Generated 2 2 Report - Alpha and Numeric) Parking Citations 2 2 Pawn Slips 2 2 Personnel Records of Employees 2 6 Includes: Employment Application Background Investigation Medical History Performance Evaluations Training History Educational History Notices of Discipline Notices of Commendation Notices of Transfer Notices of Promotion Salary History Miscellaneous Communications Excludes: Internal Affairs Files Citizen Complaint Files Photo Radar Citations 2 2 Records Control Log (Downloaded 7 7 Information from Calls for Service resulting in report being taken) Records Incident Log (Updated computer 7 7 File and printed log in report number order) Registrations - Sex/Arson P P Registrations - Narcotic NOTE: Registration of Narcotic offenders have an expiration date. Sex and Arson offenders are required to register for their lifetime. Traffic Collision Reports 2 2 Traffic Citations 2 2 Traffic Collision Index (contained in Records Incident Log computer file) 37 Exhibit "B" Page 2 City of National City, California COUNCIL AGENDA STATEMENT FETING DATE November 14, 2000 AGENDA ITEM NO. 4 7'ITEhl TITLE RESOLUTION TO VACATE AND TO CONVEY A DETOUR EASEMENT LOCATED AT THE SOUTHWEST CORNER OF 33RD STREET AND NATIONAL CITY BOULEVARD THROUGH A QUITCLAIM DEED (KADA II PARTNERSHIP) PREPARED BY Adam J. Landa DEPARTMENT Engineering EXPLANATION Kada II Partnership, the owner of the property A.P.N. 562-330-43-00, has requested that the existing detour easement (see location map) under the City of National City be vacated. This easement is located at the southwest corner of 33rd Street and National City Boulevard. Staff has investigated the existing easement and found that there are no utilities within the easement. The existing detour easement was established with the subdivision (Map No. 5792) in 1966. The detour easement is no longer needed by the City of National City due to the relocation of 33rd Street by Caltrans. The Street was relocated in connection with the installation of Highway 54. Staff recommends that the easement be vacated and that the quitclaim be granted to Kada II Partnership. Environmental Review Y. N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Approved the Resolution. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below ) 1. Resolution 2. Letter 3. Quitclaim Deed of Easement 4. Location Map A-200 (9/80) Resolution No. 2000-1 40 Kada RESOLUTION NO. 2000 —140 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A QUITCLAIM DEED FOR THE RELEASE OF A DETOUR EASEMENT LOCATED AT THE SOUTHWEST CORNER OF 33RD STREET AND NATIONAL CITY BOULEVARD TO KADA II PARTNERSHIP WHEREAS, Kada II Partnership has requested that an existing detour easement reserved by the City of National City located at the southwest corner of 3314 Street and National City Boulevard be vacated; and WHEREAS, Staff has investigated the existing easement and confirmed there are no utilities within the easement; and WHEREAS, the existing easement was established with the subdivision and is no longer needed by the City due to the relocation of 33`1 Street by Caltrans in connection with the installation of Highway 54. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to approve and execute a quitclaim deed for a detour easement located at the southwest corner of 3314 Street and National City Boulevard to Kada II Partnership. PASSED and ADOPTED this 14th day of November, 2000. ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: City Attorney George H. Waters, Mayor BRE siness Heal Estate Brokerage Co., 4380 La Jolla Village Drive, Suite 200 San Diego, California 92122 (858) 546-5400 Fax (858) 452-3182 October 20, 2000 Mr. Adam Landa City of National City 1243 National City Blvd. National City, CA 91950 Dear Mr. Landa: Per our conversation this week, this is the information on the detour easement for the property located at the southwest corner of Highway 54 and National City Blvd. We are interested in removing the detour easements. What do we need to do in order to accomplish this? Please call me at your earliest opportunity. Sincerely, RE Commercial Darren Mullins fc:Itr55697.doc Commercial Real Estate Services, Worldwide RECORDING REQUESTED BY CITY OF NATIONAL CITY AND WHEN RECORDED MAIL DEED TO AA UNLESS OTHERWISE SHOWN BELOW, MAIL TAX STATEMENTS TO: Name: Kada II Partnership Address: 125 E. 17th Street City of State: National City, CA 91950 APN No. 562-330-43-00 PACE ABOVE I HIS LINE FOR RECORDER'S USE QUITCLAIM DEED OF EASEMENT Title No. N/A Escrow No. N/A THE UNDERSIGNED GRANTOR(s) DECLARE(s) DOCUMENTARY TRANSFER TAX IS $ 0.00 CITY TAX $ 0.00 [ ] Computed on full value of property conveyed, or [ ] Computed on full value less value of liens or encumbrances remaining at time of sale, [ ] Unincorporated area: [X] City of National City , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, hereby, REMISE, RELEASE AM) FOREVER QUITCLAIM to any and all person(s) or entity(ies) having a legal or equitable interest in the hereinafter described real property all right, title, interest and claims to the following described real property: A DETOUR EASEMENT WITHIN LOT 12 AS DEDICATED ON MAP OF SOUTHLAND INDUSTRIAL PARK UNIT NO. 1 ACCORDING TO MAP 5792 FILED ON OCTOBER 7, 1966, WITHIN THE CITY OF NATIONAL CITY, County of San Diego Dated: ,State of California State of California County of } SS. On before me, {here insert name) Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrucment and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),- and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature Affix seal within border MAIL TAX STATEMENTS AS DIRECTED ABOVE ad mJkada EX/ST/NC DETOUR EASEMENT L., Is- 0 ci City of National City, California COUNCIL AGENDA STATEMENT ETING DATE November 14, 2000 AGENDA ITEM NO. 5 (-ITEM TITLE RESOLUTION TO VACATE AND TO CONVEY A SEWER EASEMENT LOCATED~ AT THE SOUTHWEST CORNER OF 33RD STREET AND NATIONAL CITY BOULEVARD THROUGH A QUITCLAIM DEED (KADA II PARTNERSHIP) PREPARED BY Adam J. Landa DEPARTMENT Engineering EXPLANATION Kada II Partnership has requested that the existing sewer easement (see location map) under the City of National City be vacated. This easement is located at the southwest corner of 33rd Street and National City Boulevard. Staff has investigated the existing easement and found that there are no sewer or storm drain pipes within the easement. The existing sewer easement was established with the subdivision (Map No. 5792) in 1966. The sewer easement is no longer required since the property to the south has been replaced with Highway 54. Staff recommends that the easement be vacated and that the quitclaim be granted to Kada II Partnership. Environmental Review y N/A Financial Statement STAFF RECOMMENDATION Approved the Reso BOARD / COMMISSION RECOMMENDATION ATTACHMENTS ( Listed Below ) 1. Resolution 2. Letter 3. Quitclaim Deed of Easement 4. Location Map Account No. Resolution No. 2000-141 Kadase A-200 (9/80) RESOLUTION NO. 2000 —141 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE A QUITCLAIM DEED FOR THE RELEASE OF A SEWER EASEMENT LOCAI'l D AT THE SOUTHWEST CORNER OF 33an STREET AND NATIONAL CITY BOULEVARD TO KADA II PARTNERSHIP WHEREAS, Kada II Partnership has requested that an existing sewer easement reserved by the City of National City located at the southwest corner of 33`1 Street and National City Boulevard be vacated; and WHEREAS, Staff has investigated the existing easement and confirmed there are no utilities within the easement; and WHEREAS, the existing easement was established with the subdivision and is no longer needed by the City due to the relocation of 33`1 Street by Caltrans in connection with the installation of Highway 54. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to approve' and execute a quitclaim deed for a sewer easement located at the southwest corner of 33'a Street and National City Boulevard to Kada II Partnership. PASSED and ADOPTED this 14th day of November, 2000. George H. Waters, Mayor ALIEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. iser, III City Attorney 11/02/00 THU 12:36 FAX 858 452 3182 BRE SAN DIEGO 14002 BRE Hi November 2, 2000 4380 la Jolla Village Drive, Suite 200 San Diego, California 92122 (858)546-5400 Fax (858) 452-3182 Mr. Adam Landa City of National City 1243 National City Blvd. National City, CA 91950 RE: SEWER EASEMENT REMOVAL FROM LOT AT THE NORTHWEST CORNER OF NATIONAL CITY BLVD. AND HIGHWAY 54 Dear Mr. Landa: Per our conversation this today, regarding the sewer easement for the vacant lot located at the northwest corner of Highway 54 and National City Blvd., APN 562- 330-43 (ownership - KADA II Partnership), we would like to remove thisdsewer geed_ easement, as shown on map number 5792, from the property to do in order to accomplish this? Please call me at your earliest opportunity. Sincerely, BRE Commercial Darren Mullins cc: KADA II Partnership fc:Itr55697.doc Commercial Real Estate Services. Woftivade RECORDING REQUESTED BY CITY OF NATIONAL CITY AND WHEN RECORDED MAIL DEED TO ANI) UNLESS OTHERWISE SHOWN BELOW, MAIL TAX STATEMENTS TO: Name: Kada II Partnership Address: 125 E. 17th Street City of State: National City, CA 91950 APN No. 562-330-43-00 SPACE ABOVE THIS LINE FOR RECORDER'S USE QUITCLAIM DEED OF EASEMENT Title No. N/A Escrow No. N/A THE UNDERSIGNED GRANTOR(s) DECLARE(s) DOCUMENTARY TRANSFER TAX IS $ 0.00 CITY TAX $ 0.00 [ ] Computed on full value of property conveyed, or [ ] Computed on full value less value of liens or encumbrances remaining at time of sale, [ ] Unincorporated area: [XI City of National City , and FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, hereby, RF,MISE, RELEASE AND FOREVER QUITCLAIM to any and all person(s) or entity(ies) having a legal or equitable interest in the hereinafter described real property all right, title, interest and claims to the following described real property: A SEWER EASEMENT WITHIN LOT 12 AS DEDICATED ON MAP OF SOUTHLAND INDUSTRIAL PARK UNIT NO. 1 ACCORDING TO MAP 5792 FILED ON OCTOBER 7, 1966, WITHIN THE CITY OF NATIONAL CITY, County of San Diego Dated: ,State of California State of California County of F SS. On before me, {here insert name) Notary Public, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrucment and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature Affix seal within border MAIL TAX STATEMENTS AS DIRECTED ABOVE adaMkadaS J Q z Q z EX/ST/NG SEWER EASEMENT Ui A V SITE LOCATION MAP L. 0 J 31st City of National City, California COUNCIL AGENDA STATEMENT ZETING DATE November 14, 2000 AGENDA ITEM NO. 6 /ITEM TITLE RESOLUTION OF THE CITY COUNCIL OF NATIONAL CITY AWARDING A \ CONTRACT TO 3-D ENTERPRISES, INC. FOR THE LAS PALMAS PARK BALLFIELD IMPROVEMENTS PROJECT, SPECIFICATION NO. 00-4 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On October 19, 2000, four bids were received and opened for the Las Palmas Park Ballfield Improvements Project, Spec. No. 00-4. The project includes removal of portions of the existing irrigation system, cutting and salvaging existing turf for reuse, soil preparation and finish grading for new turf areas, installation of new irrigation system, new sod installation and restoration of all other facilities impacted by these improvements including pavement. The total cost for the project is estimated to be $85,500.00. This amount includes the construction base bid price of $77,126.00 plus approximately 11% ($8,374.00) for inspection and contingencies. Environmental Review v N/A Financial Statement The total cost for the project is estimated to be $85,500.00. Funding is available through Account No. 348-409-500-598-4103. Account No. STAFF RECOMMENDATION Adopt the Resol tiryry to ��-11 I award the project to 3-D Enterprises Inc. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) L., 1. Resolution 2. Bid Opening Sheet Resolution No. 7000-142 A-2oed9po) RESOLUTION NO. 2000 —142 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO 3-D ENTERPRISES, INC. FOR THE LAS PALMAS PARK BALLFIELD IMPROVEMENTS PROJECT (Engineering Spec. 00-4) WHEREAS, the Engineering Department of the City of National City did, in open session on October 19, 2000, publicly open, examine and declare all sealed bids for the Las Palmas Park Ballfield Improvements Project. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the Las Palmas Park Bonfield Improvements Project to the Iowest responsive, responsible bidder, to wit: 3-D ENTERPRISES, INC. BE IT FURTHER RESOLVED by the City Council of the City of National City, California, that the Mayor is hereby authorized to execute on behalf of the City, a contract between 3-1) Enterprises, Inc. and the City of National City for the Las Palmas Park Ballfield Improvements Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 14th day of November, 20011 George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: g George H. Eiser, III City Attorney BID OPENING SPECIFICATION NUMBER: 00-4 PROJECT TITLE: LAS PALMAS PARK BALLFIELD IMPROVEMENTS OPENING DATE: THURSDAY, OCTOBER 19, 2000 TIME: 3:00 P.M. ESTIMATE: $70,025.00 FOR BASE BID AND $18,875.00 FOR THE ADDITIVE BID PROJECT ENGINEER: MICHAEL LONG NO. BIDDER'S NAME (PAGE 13 OR 14) BID AMOUNT (PAGE 15) ADDITIVE BID (PAGE 15) ADDENDA (PAGE 13) BID SECURITY (P28-CHECK) AGE 28-C 1. 3-D ENTERPRISES $ 77,126.00 $15,700.00 OK BOND 2. E.V. CONSTRUCTORS $ 83,182.00 $13,343.00 OK ' BOND 3. A&B LANDSCAPING $ 91,840.00 $14,980.00 OK BOND 4. HEFFLER CO. $101,610.00 $19,300.00 OK BOND 1. 3-D ENTERPRISES 2180 GARNET AVENUE SUITE #lA SAN DIEGO, CA 92109 2. E.V. CONSTRUCTORS, INC. 3904 GROTON ST. , SUITE 203 SAN DIEGO, CA 92110 3. A&B LANDSCAPING, INC. P.O. BOX 720322 SAN DIEGO, CA 92172 4. HEFFLER COMPANY, INC. P.O. BOX 2326 NATIONAL CITY, CA 91950 :EETING DATE 11/14/00 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 7 ITEM TITLE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT FOR BASIC AND ADVANCE LIFE SUPPORT AMBULANCE SERVICE BETWEEN THE CITY OF NATIONAL CITY AND LAIDLAW MEDICAL TRANSPORTATION, INC., DBA AMERICAN MEDICAL RESPONSE, SUCCESSOR IN INTEREST TO HARTSON MEDICAL SERVICES AND MEDTRANS, INC. PREPARED BY Walter Amedee, DEPARTMENT Fire Management Analyst II EXPLANATION The City's ambulance services contract with American Medical Response (AMR) will expire on November 20, 2000. Hartson Medical Services (now AMR), at no cost to the City, has been providing basic and advanced life support ambulance transportation services to the City since October 1, 1983. To ensure the continued delivery of quality emergency medical services and provide for future quality enhancements to the system, including the implementation of a Paramedic First Responder Program, Staff recommends that the current Ambulance Services Agreement with AMR be extended for a period of three (3) years. The extension of this Agreement will provide for the City's ambulance services needs, ensuring that these services are delivered in an effective and efficient manner without a City revenue subsidy, while also supporting the Fire Department's Paramedic First Responder Program. Environmental Review N/A Financial Statement Approved By: Finance Director No negative impact; Ambulance Se rvv s/Agreement is a fee for service with no City revenue subsidy. Projected revenue generated: $142,840. Account No. STAFF RECOMMENDATION Approve Amendment to the Ambulance Services Agreement with American Medical Response extending the current agreement for a three-(3) year period beginning December 1, 2000. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. 2000-143 1. Resolution authorizing the Mayor to sign an Agreement to the current Ambulance Services Agreement. 2. Amendment to American Medical Response - Ambulance Services Agreement. 3. Ambulance Services Contract Extension Report. A-200 ',9 991 RESOLUTION NO. 2000- 143 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT FOR BASIC AND ADVANCE LIFE SUPPORT AMBULANCE SERVICE BETWEEN THE CITY OF NATIONAL CITY AND LAIDLAW MEDICAL TRANSPORTATION INC., DBA AMERICAN MEDICAL RESPONSE, SUCCESSOR IN INTEREST TO HARTSON MEDICAL SERVICES AND MEDTRANS, INC. WHEREAS, on October 1., 1987, the City and MedTrans, dba Hartson Medical Services ("Hartson") entered into an agreement entitled "Agreement Between the City of National City and Hartson Medical Services for Basic and Advanced Life Support Services"; said Agreement has been assigned to Laidlaw Medical Transportation Inc., dba American Medical Response ("AMR"); and WHEREAS, the term of said Agreement has subsequently been extended from time to time, with the current term of said Agreement to expire on November 30, 2000; and WHEREAS, the City and AMR now wish to amend Sections 1, 3, and 17 of said Agreement, concerning the extension of the term of said Agreement, to permit the City to extend the Agreement for an additional three (3) years, subject to either party having a right of cancellation upon one -hundred eighty (180) days prior written notice; and WHEREAS, the City and AMR wish to further amend said Agreement, to provide that AMR ¢hall provide additional reimbursements and assistance not addressed in the current Agreement to support the City's First responder Program as delivered by the Fire Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute an Amendment to the Agreement between the City of National City and Laidlaw Medical Transportation Inc., dba American Medical Response for Basic and Advanced Life Support Services. Said Amendment to Agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 14th day of November 2000. ATTEST: Michael R. Dalla, City Clerk George H. Waters, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney AMENDMENT TO AGREEMENT FOR BASIC AND ADVANCE LIFE SUPPORT AMBULANCE SERVICE BETWEEN THE CITY OF NATIONAL CITY AND LAIDLAW MEDICAL TRANSPORTATION INC., DBA AMERICAN MEDICAL RESPONSE, SUCCESSOR IN INTEREST TO HARTSON MEDICAL SERVICES AND MEDTRANS, INC. This amendment is entered into this 14th day of November 2000, by and between the City of National City ("CITY") and Laidlaw Medical Transportation, Inc., d.b.a., American Medical Response ("AMR") as successor in interest to Hartson Medical Services and/or MedTrans, Inc. in master and previous amendment agreements. RECITALS A. Whereas, on October 1, 1987, CITY and American Medical Response's predecessor in interest entered into an agreement entitled "Agreement between City of National City and Hartson Medical Services for Basic and Advanced Life Support Services", and B. Whereas, AMR is the legal and rightful successor entity to that agreement, and C. Whereas, the term of said Agreement has been extended from time to time with the current term set to expire on November 30, 2000, and D. Whereas, CITY and AMR now wish to extend said agreement pursuant to Section 17 thereof, and E. Whereas, CITY and AMR are aware of changes in Statewide Standards of care and AMR is desirous of assisting CITY in the attainment of these changing standards of care in an effort to enhance patient care in a cost effective manner. NOW, THEREFORE, in consideration of the mutual benefit to be derived therefrom, CITY and AMR agree to amend Sections 1, 3, and 17 of the "Agreement between the City of National City and AMR for Basic and Advanced Life Support Services", to include as follows: I — Section I — Amendments to Existing Provisions I. Section 1(b), Paragraph 3 of Page 7 is hereby amended as follows: These "unusual circumstances" means only unusually severe weather conditions, disaster, unusual periods of very high demand upon the system, or delays due to road and/or transportation related construction projects that have an 1 adverse effect on the normal flow of traffic. Additionally, insufficient or inaccurate information provided to AMR from designated 911 PSAP shall constitute "unusual circumstances". II. Section 3, Page 17 paragraphs 1 and 2 are deleted. In lieu of the language therein, the following language is added: A) Adjustments - The parties agree that the fee schedule will be adjusted on a continuous basis so that CITY's base rate is at the mean, fully adjusted ALS2 ambulance base rate found in ambulance systems in California. For purposes of clarification, "ALS2 Rate" is understood to mean the designation, or some other future designation, of that class of ambulance calls defined by HCFA as requiring Advanced Life Support interventions. For purposes of this comparison, the systems and/or agencies identified in "Attachment A" shall be utilized. In no event shall the base rate fall below the approved base rate in effect at the time of the execution of this agreement. The parties further agree that the percentage increase or decrease of such change related to ALS2 Mean Base rates shall apply (on a percentage basis) to all other elements of the fee schedule as represented by Section 3 and related Exhibits of the Agreement for Basic and Advanced Life Support Services referenced above. For purposes of example the following reflects the understanding of the parties: a. ALS Base Rate comparison increase is 2%. b. That 2% increase is applied to all elements of the allowable billing categories that include mileage, oxygen, etc. Resulting in a 2% increase of the gross bill. B) Medicare Reimbursement Changes - The Parties understand and acknowledge that the Healthcare Financing Administration is currently devising revisions to the Medicare Reimbursement schedule and methodology. The Parties further understand that such changes could provide substantial and immediate negative impact to the stability and sustainability of the EMS System within the City of National City. The City, desirous of maintaining a high degree of stability and sustainability to the system while minimizing the potential impacts of such changes to their general fund, agrees that upon written notification by AMR that the implementation of these Medicare reimbursement changes cause AMR to receive a reduction in net revenues from those received under the rate structure described in paragraph "A" above, AMR shall be allowed to increase rates sufficient to fully recover the net revenue lost within the City of National City by the changes in Medicare Reimbursement rates or methodology. Such rate increases will take affect thirty (30) days after such notification to CITY and shall be based upon the impact from the prior fiscal years actual collections. In the event the increases required to offset the loss of revenue from the Medicare Reimbursement changes are greater than the statewide mean rates outlined above, the rates AMR implements to offset the financial impact of the Medicare adjustments shall supercede the statewide ambulance system rates above until such time as the statewide mean rates are equal to or greater than the Medicare adjusted rates. Ill. Section 17, Page 37 shall be deleted in its entirety. In lieu thereof, the following shall be inserted. Section 17 - EXTENSION Upon the execution of this amendment the term of this agreement shall be extended for a period of three additional years beyond the current expiration date of November 30, 2000, provided that either party may, at any time during the extended term, cancel this extension by (A) giving one - hundred eighty (180) days prior written notice of such cancellation subject to the conditions found in Section A.1 below: Or, (B) with mutual consent of both parties two additional extension periods of one year each shall be implemented. Section II — Additional Responsibilities - In addition, AMR agrees to the following: 1. Subject to the provisions of sub -paragraph "2" below, AMR shall provide CITY with a loan over the term of this agreement to meet CITY's costs of establishing and providing ALS First Responder Capability. AMR shall, upon request of CITY, provide CITY with a maximum of three annual loan installments based on CITY'S actual costs of establishing and providing an ALS First Responder Capability. The First such installment shall not exceed the amount of $17,420. The second annual installment shall not exceed the amount of $20,290, and the third annual installment shall not exceed the amount of $23,360. Such installments shall be made upon request of CITY at their sole discretion. However, AMR shall not be obliged to provide loan funding if such request follows, or comes within ninety (90) days of receiving a Notice of Termination of this agreement from CITY. 3 CITY shall provide such loan request to AMR prior to February 1 of each year that CITY is desirous of such funding. To the outstanding balance of this payment each month, AMR shall be entitled to add interest charges in the amount of 6.5%, calculated on an annualized basis after credit for monthly first responder reimbursements. The balance of installments made to National City, plus the interest accrued shall be paid back to AMR through the First Responder reimbursements previously paid to CITY pursuant to "First Amendment to the Agreement between the City of National City and Hartson Medical Service for Basic and Advanced Life Support Services" effective date October 1, 1989. The first responder fees due from AMR shall be used to credit the balance due by CITY. Prior to January 31 of each year during the term of this contract, AMR and CITY will reconcile the amounts credited to CITY based upon First Responder Reimbursements and adjust such credits for changes to call volumes and/or collection rates and rate changes experienced during the prior year. Any balance (including interest) that remains at the end of this agreement shall continue in force and effect into any successor agreement. Should this agreement be terminated for any reason, or AMR or any successor in interest is replaced by another provider, the amount due shall become due and payable upon the termination of this agreement in one, lump sum payment and CITY further agrees that such amount shall be included as a system cost identified within the RFP for ambulance and/or ALS services. CITY certifies that the amounts agreed to in this agreement do not exceed their actual costs of providing the services subject to this agreement. 2. AMR agrees to allow the City to purchase equipment utilizing AMR vendor agreements and purchasing programs. 3. AMR agrees to re -supply the CITY's Fire Department on a one for one basis, all Medicare Allowable reimbursable supplies and equipment and medicines, excluding, controlled substances, used on joint incidents to the extent that AMR is able to bill for use of those supplies. Replacement of specific supplies will occur on scene when possible. 4. To properly transport and dispose of all biological/medical waste generated by Fire Department personnel while rendering services pursuant to this agreement. 5. To allow access to AMR training programs by the CITY's Fire Department personnel, including ambulance unit driving and EMT-P Continuing Education Programs. AMR will hold at least one training session per year in National City or an appropriate South Bay venue. 6. To provide assessment unit Medical Control and Quality Assurance and Improvement Programs and mechanisms to City as units become operational. For this service the following compensation will be due to AMR and shall be credited against rent charges described in sub -paragraph 7 below: First Unit (12 month Period): $ 6,750 Second Unit (12 month Period): $ 9,600 Third Unit (12 month Period): $15,300 In addition, a dispute resolution procedure shall be mutually agreed upon to resolve differences between AMR Staff, contractors and agents. Disputes related to clinical care and patient services shall be directed through AMR's Quality Assurance and Improvement Program of which CITY will be a participating member. 7. To provide payment for rental of space in Fire Station 15 in the amount of $23,580 per year, less the amounts specified in sub- paragraph 6 above. Such rental amount to be paid in quarterly installments, commencing on May 1st and at the first of each fiscal year quarter as utilized and defined by AMR. 8. To provide ambulance support to the CITY's Fire Department at major emergency alarm fires. Nothing in this section is deemed to require AMR to take units out -of -service for this function, however, AMR will make reasonable efforts to provide such support as requested. 9. To design, carry out and report on a quarterly basis the results of a comprehensive public education program designed to meet the specific needs of the CITY's citizens. The programs should focus on child, elderly and family health and safety issues and will include, but not be limited to, infant/child injury prevention and rescue, proper use of the 911 EMS system, and other programs related to widespread health abuse issues. 10. To participate in disaster preparedness planning and training activities carried out by the CITY's Fire Department and the County of San Diego. AMR is not responsible for providing medical supplies or equipment for such activities. 11. AMR agrees to assist CITY in the funding of costs associated with a Diesel exhaust system utilized by AMR's ambulances in Station 15. AMR agrees to pay CITY AMR's prorated cost of Diesel Exhaust System installation in Station 15. AMR's contribution to such costs shall not exceed $15,000 and AMR shall pay CITY in three annual installments over the term of this agreement. Such payments shall be due on March 1 of each year. CITY agrees that if AMR is replaced as contractor for any reason, the amount paid by AMR under this section shall be treated as a capital investment by AMR and the equipment is 5 A. therefore owned by AMR and the investment amount shall be paid back to AMR in one, lump -sum payment by the successor paramedic contractor to AMR. SECTION III — RETENTION OF PREVIOUS PROVISIONS With the foregoing exceptions, each and every provision of the "Agreement between the City of National City and Hartson Medical Services for Basic and Advanced Life Support Services", dated October 1, 1987, and as amended from time to time shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed the day and year first herein set forth. CITY OF NATIONAL CITY LAIDLAW MEDICAL TRANSPORTATION INC. By: By: George H. Waters, Mayor David Mintz , Vice President, Laidlaw Medical Transportation, Inc. APPROVED AS TO FORM: By: George H. Eiser, III City Attorney By: Laidlaw Medical Transportation, Inc. 6 CITY OF NATIONAL CITY AMBULANCE SERVICES CONTRACT EXTENSION REPORT BACKGROUND: The City's ambulance services contract with Hartson Medical Services, now American Medical Response (AMR) will expire on November 30, 2000. To ensure the continued delivery of these services, the City must either begin the request for proposal (RFP) process or extend the current contract with AMR. AMR, at no direct cost to the City, has been providing basic and advanced life support ambulance transportation services to the City since October 1, 1983. A Plan to enhance the City's Emergency Medical First Responder Program was developed and approved by the City Council as a part of the Fire Department's FY 1999-00 Budget. The implementation of this "Enhancement Plan" is contingent upon approval of three agreements/contracts. Agreement has been reached on the first of these three agreements, with AMR agreeing to continue to provide Ambulance Transportation Services to the City without a City revenue subsidy. This agreement will ensure that the City's pre -hospital care delivery system will continue to provide effective services, while providing the needed support for the implementation of the Paramedic First Responder Program, which is expected to be fully implemented by July 2003. NEW CONTRACT TERM: It is recommended that the term of the Ambulance Services Agreement with AMR be extended for a period of three (3) years from December 1, 2000 - December 1, 2003. With mutual consent of both parties, two (2) additional one-year term extensions can be implemented. TERMINATION: Either party may, at any time during the extended term, cancel this extension by giving one -hundred eighty (180) days prior written notice of intent to terminate. AMBULANCE SERVICES CONTRACT AMENDMENT: In addition to compliance with all local, state, and federal regulations, the Ambulance Services Contract Amendment provides for the following new and continuing services: 1. Loan for providing First Responder services each fiscal year totaling $61,070 (i.e. FY01 $17,420, FY02 $20,290, and FY03 $23,360). 2. Loan and interest repayment will be made with First Responder Reimbursements that were previously paid to the City. 3. Upon early termination of this agreement, the City shall make one (1) lump sum payment on outstanding balances, which will be included in future RFPs for ambulance and/or ALS services as a system cost. 4. Reimbursement for use of fire station spaces (Rent $23,580/year). 5. Continue to supply and re -supply all expendable and disposable medical supplies, and personnel protective equipment. 6. Continue to transport and dispose of Fire Depai tnnent biological/medical waste. City of National City Emergency Medical Services Proposal 11/01/00 Page 1 7. Provide access to AMR training programs by Fire Department personnel, including ambulance unit driving and Paramedic continuing education. 8. Provide for a Quality Assurance and Improvement Plan for Fire Department Paramedic assessment units. 9. Continue to provide ambulance support at major alarm fires. 10. Design and deliver a community education program. 11. Continue to participate in disaster preparedness planning and training activities. 12. Provide $15,000 for a diesel exhaust system at Station 15. FEE SCHEDULE ADJUSTMENTS: A Contract Amendment dated October 1, 1987, implemented a formula for automatically adjusting patient fee schedules "by an amount equal to 80% of the increase in the Medical Consumer Price Index for the San Diego area" and "to offset uncontrollable increases in cost in excess of 6% of the amount budgeted by HARTSON". A new fee adjustment formula is proposed in this Contract. The proposed formula will ensure that National City's Ambulance Service Base rate is at the mean ALS2 base rate of Counties throughout the State of California. (See Attachment "A" Survey of ALS Base Rates — State of California) The Ambulance Services Fee Schedule is evaluated continually with automatic adjustments completed as may be required; however, at no time will the Base rate fall below the current rate of $572.52. Any percentage increases or decreases in the mean ALS2 base rate will be applied to all components of the Base rate (i.e. mileage, oxygen, etc.). FEE SCHEDULE AND FIRST RESPONDER REIMBURSEMENTS: The Fire Department will receive a loan from AMR for the duration of the contract for recovering actual costs associated with establishing and providing Paramedic First Responder Services. AMR will make three annual payments not to exceed $17,420 the first year, $20,290 the second year, and $23,360 the third year. The City shall request these payments be made prior to February 1st of each year. Any outstanding monthly balance for each payment, after credit for monthly First Responder Reimbursements, shall be entitled to a 6.5% annualized interest charge by AMR. The Fire Department will repay these loans plus interest based on the previously established First Responder Reimbursement schedule. Annual adjustments to the amounts credited to the Fire Department with First Responder Reimbursements may be made based on changes to call volumes, collection rates, or rate changes, if agreed upon before January 315` of each year. If this agreement is terminated for any reason with an outstanding balance, the City in one (1) lump sum payment will pay the amount due and include the amount in future RFPs for ambulance and/or ALS services as a system cost. Due to the uncertainty of the overall health care market and regulations, actual net fee collections may fall short. Should this occur, AMR is entitled to increase the ALS Base rate to fully recuperate lost revenue in National City due to any substantial negative impacts. AMR will give the City a thirty (30) day prior written notice of these Base rate increases that will be justified with actual collection data from prior years. City of National City Emergency Medical Services Proposal 10/31/00 Page 2 CITY OF NATIONAL CITY AMBULANCE SERVICES CONTRACT EXTENSION REPORT BACKGROUND: The City's ambulance services contract with Hartson Medical Services, now American Medical Response (AMR) will expire on November 30, 2000. To ensure the continued delivery of these services, the City must either begin the request for proposal (RFP) process or extend the current contract with AMR. AMR, at no direct cost to the City, has been providing basic and advanced life support ambulance transportation services to the City since October 1, 1983. A Plan to enhance the City's Emergency Medical First Responder Program was developed and approved by the City Council as a part of the Fire Department's FY 1999-00 Budget. The implementation of this "Enhancement Plan" is contingent upon approval of three agreements/contracts. Agreement has been reached on the first of these three agreements, with AMR agreeing to continue to provide Ambulance Transportation Services to the City without a City revenue subsidy. This agreement will ensure that the City's pre -hospital care delivery system will continue to provide effective services, while providing the needed support for the implementation of the Paramedic First Responder Program, which is expected to be fully implemented by July 2003. NEW CONTRACT TERM: It is recommended that the term of the Ambulance Services Agreement with AMR be extended for a period of three (3) years from December 1, 2000 - December 1, 2003. With mutual consent of both parties, two (2) additional one-year term extensions can be implemented. TERMINATION: Either party may, at any time during the extended term, cancel this extension by giving one -hundred eighty (180) days prior written notice of intent to terminate. AMBULANCE SERVICES CONTRACT AMENDMENT: In addition to compliance with all local, state, and federal regulations, the Ambulance Services Contract Amendment provides for the following new and continuing services: 1. Loan for providing First Responder services each fiscal year totaling $61,070 (i.e. FY01 $17,420, FY02 $20,290, and FY03 $23,360). 2. Loan and interest repayment will be made with First Responder Reimbursements that were previously paid to the City. 3. Upon early termination of this agreement, the City shall make one (1) lump sum payment on outstanding balances, which will be included in future RFPs for ambulance and/or ALS services as a system cost. 4. Reimbursement for use of fire station spaces (Rent $23,580/year). 5. Continue to supply and re -supply all expendable and disposable medical supplies, and personnel protective equipment. 6. Continue to transport and dispose of Fire Department biological/medical waste. City of National City Emergency Medical Services Proposal 11/07/00 Page 1 7. Provide access to AMR training programs by Fire Department personnel, including ambulance unit driving and Paramedic continuing education. 8. Provide for a Quality Assurance and Improvement Plan for Fire Department Paramedic assessment units. 9. Continue to provide ambulance support at major alarm fires. 10. Design and deliver a community education program. 11. Continue to participate in disaster preparedness planning and training activities. 12. Provide $15,000 for a diesel exhaust system at Station 15. FEE SCHEDULE ADJUSTMENTS: A Contract Amendment dated October 1, 1987, implemented a formula for automatically adjusting patient fee schedules "by an amount equal to 80% of the increase in the Medical Consumer Price Index for the San Diego area" and "to offset uncontrollable increases in cost in excess of 6% of the amount budgeted by HARTSON". A new fee adjustment formula is proposed in this Contract. The proposed formula will ensure that National City's Ambulance Service Base rate is at the mean ALS2 base rate of Counties throughout the State of California. (See Attachment "A" Survey of ALS Base Rates — State of California) The Ambulance Services Fee Schedule is evaluated continually with automatic adjustments completed as may be required; however, at no time will the Base rate fall below the current rate of $572.52. Any percentage increases or decreases in the mean ALS2 base rate will be applied to all components of the Base rate (i.e. mileage, oxygen, etc.). FEE SCHEDULE AND FIRST RESPONDER REIMBURSEMENTS: The Fire Department will receive a loan from AMR for the duration of the contract for recovering actual costs associated with establishing and providing Paramedic First Responder Services. AMR will make three annual payments not to exceed $17,420 the first year, $20,290 the second year, and $23,360 the third year. The City shall request these payments be made prior to February 1st of each year. Any outstanding monthly balance for each payment, after credit for monthly First Responder Reimbursements, shall be entitled to a 6.5% annualized interest charge by AMR. The Fire Department will repay these loans plus interest based on the previously established First Responder Reimbursement schedule. Annual adjustments to the amounts credited to the Fire Department with First Responder Reimbursements may be made based on changes to call volumes, collection rates, or rate changes, if agreed upon before January 31' of each year. If this agreement is terminated for any reason with an outstanding balance, the City in one (1) lump sum payment will pay the amount due and include the amount in future RFPs for ambulance and/or ALS services as a system cost. Due to the uncertainty of the overall health care market and regulations, actual net fee collections may fall short. Should this occur, AMR is entitled to increase the ALS Base rate to fully recuperate lost revenue in National City due to any substantial negative impacts. AMR will give the City a thirty (30) day prior written notice of these Base rate increases that will be justified with actual collection data from prior years. City of National City Emergency Medical Services Proposal 11/07/00 Page 2 AMBULANCE TRANSPORTATION FEE SCHEDULE: Advanced Life Support (Paramedic): Current Transportation ALS Base Rate Fiscal Year 2000/01: Average ALS Base Rate for Counties in California: (See Attachment "A" Survey of ALS Base Rates — State of California) STAFF RECOMMENDATION: $556.40 $617.11 1. Approve Amendment to the Ambulance Services Agreement with American Medical Response extending the current agreement for a three (3) year period beginning December 1, 2000. City of National City Emergency Medical Services Proposal 11 /08/00 Page 3 Attachment "A" Survey of ALS Base Rates — State of California County ALS Fee Notes Alameda $750.00 Contra Costa $626.58 El Dorado Included in Regional Agency Imperial $590.00 Kern Co. $678.50 L.A. Co $482.75 Marin $649.02 Merced $605.00 Monterey $571.62 Included in Regional Agency *Orange Riverside $584.80 Sacramento Included in Regional Agency San Diego $510.00 San Benito $495.00 San Joaquin $550.00 San Luis Obispo $614.75 San Mateo $806.00 Santa Barbara $608.60 Santa Clara $606.84 Santa Cruz $652.80 Solano Included in Regional Agency Tuolumne Included in Regional Agency Ventura (99-00) $722.00 ** Coastal Valleys 511.45 ** Fresno Kings Madera No Information Available ** Mountain Valley $656.15 ** North Coast No Information Available ** Inland Counties 687.5 ** Sierra -Sacramento Valley No Information Available Averages (Mean) $617.11 .EETING DATE City of National City, California COUNCIL AGENDA STATEMENT Nnvpmher 14, 2000 AGENDA ITEM NO. 8 '-ITEMI-ITEM TITLE A Resolution Authorizing the Mayor to Execute an Agreement with the Regional Solid Waste Association for Disposal of Household Hazardous Waste PREPARED BY Jeff Servatius DEPARTMENT Public Works EXPLANATION Currently, we have an Agreement with the City of Chula Vista for the disposal of Household Hazardous Waste. This Agreement would act as a back-up to the Chula Vista Agreement, give us access to Regional Solid Waste Association sponsored collection events, and would insure that if any of National City's Household Hazardous Waste makes it to a Regional Solid Waste Association facility it would be disposed of properly with the City being responsible for payment only if the service is used. (Service has been used since entering into the Agreement with Chula Vista.) Environmental Review X N/A Financial Statement The annual cost of the program i STAFF RECOMMENDATIO ently within the Refuse Budget. Account No.172-422-225-29 Authorize the Mayor to exe 'te the Agreement wi the Regional Solid Waste Association. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Agreement with Regional Solid Waste Association Resolution No. 2000-144 A-200 (9/80) RESOLUTION NO. 2000-144 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE REGIONAL SOLID WASTE ASSOCIATION FOR DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE WHEREAS, the Regional Solid Waste Association ("RSWA") has contracted with EDCO Disposal Services ("EDCO") for the operation of a regional permanent household hazardous waste collection facility in the City of Poway that is available to residents within the County of San Diego; and WHEREAS, EDCO has subcontracted with Philip Industrial Services to operate the Facility; and WHEREAS, the facility will provide residents of San Diego County the ability to dispose of household hazardous waste; and WHEREAS, the proper disposal of household hazardous waste benefits all residents of the County of San Diego; and WHEREAS, the facility is required to comply with all federal, state and local laws and regulations concerning the disposal of household hazardous waste; and WHEREAS, the City of National City agrees to share in the cost of operating the facility according to the number of residents that use the facility. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with the Regional Solid Waste Association for disposal of household hazardous waste. Said agreement is on file in the office of the City Clerk. PASSED and ADOPTED this 14th day of November 2000. Al LEST: Michael R. Dalla, City Clerk George H. Waters, Mayor APPROVED AS TO FORM: Ai George H. Eiser, III City Attorney Inter -Jurisdiction Agreement REGIONAL SOLID WASTE ASSOCIATION HOUSEHOLD HAZARDOUS WASTE INTER -JURISDICTIONAL USE AGREEMENT FOR THE FACILITY LOCATED IN THE CITY OF POWAY TIES AGREEMENT (the "Agreement"), made and entered into this day of , 2000 by and between Regional Solid Waste Association ("RSWA"), a joint powers agency and ("Participating Jurisdiction"). (Name of Participating Jurisdiction) Recitals WHEREAS, RSWA has contracted with EDCO Disposal Services ("EDCO") for the operation of a regional permanent household hazardous waste collection facility (the "Facility") in the City of Poway that is available to residents within the County of San Diego; and WHEREAS, EDCO has subcontracted with Philip Industrial Services; to operate the Facility; and WHEREAS, the Facility will provide residents of San Diego County the ability to dispose of household hazardous waste; and WHEREAS, the proper disposal of household hazardous waste benefits all residents of the County of San Diego; and WHEREAS, the Facility is required to comply with all federal, state and local laws and regulations concerning the disposal of household hazardous waste; and WHEREAS, Participating jurisdiction agrees to share in the cost of operating the Facility according to the number of residents that use the Facility. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, RSWA and Participating Jurisdiction agree as follows: 1. The above recitals are true and correct. 2. Duties. RSWA shall contract with EDCO for the collection and disposal of household hazardous waste and to operate the Facility in accordance with all applicable federal, state and local laws and regulations. The parties acknowledge that EDCO will subcontract with a licensed contractor to provide HHW services, which are the subject of this agreement. RSWA shall require contractor to document and maintain records of individuals using the Facility and provide Participating Jurisdiction access to records for review. Facility shall be open every Saturday, excluding legal holidays. RSWA reserves the right to close the Facility on any Saturday if necessary for RSWA's administrative convenience or for operational reasons. 3. Term. This agreement shall commence on the date stated above and continue on a month to month basis until terminated. Either party may terminate this agreement upon thirty (30) days prior written notice to the other party. RSWA will continue to allow residents from Participating Jurisdiction to dispose of household hazardous waste at the Facility up to the termination date in the notice and Participating Jurisdiction agrees to reimburse RSWA for those residents disposing of household hazardous waste between the time of filing the notice and the termination date. 4. Billings and Payment. Each month EDCO's subcontractor shall bill Participating Jurisdiction a flat fee of $65 for each vehicle load of household hazardous waste material disposed of by a resident of the Participating Jurisdiction. Participating Jurisdiction shall pay the subcontractor within thirty (30) days of receipt of bill. 5. Dispute. If a dispute should arise regarding the performance of this Agreement, the parties hereby agree to attempt to settle the dispute by subsequent agreement between the subcontractor's staff and Participating Jurisdiction's staff. In the event that a dispute continues, a representative of the Participating Jurisdiction's staff and the subcontractor's staff shall state their respective views of the dispute in a letter to the RSWA General Manager, sending copies to each other. The RSWA General Manager shall within ten (10) days of receiving letter from both parties, consider the facts and solutions recommended by each party. In such cases, the action of the RSWA General Manager shall be binding upon both the subcontractor and the Participating Jurisdiction. Nothing in this procedure shall prohibit the parties from seeking remedies available to them at law. 6. Oral Agreements. No oral agreement or representation by an officer, agent, or employee of either party or the contractor (EDCO) or the subcontractor (Philip), made before, during or after the execution of this Agreement shall become part of this Agreement except to the extent such oral agreement or representation is expressly reflected in this written Agreement or a written amendment to this Agreement. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day and year first above written. RSWA PARTICIPATING JURISDICTION General Manager Name and Title APPROVED AS TO FORM City Attorney By: Inter -Jurisdiction Agreement REGIONAL SOLID WASTE ASSOCIATION HOUSEHOLD HAZARDOUS WASTE INTER -JURISDICTIONAL USE AGREEMENT FOR THE FACILITY LOCATED IN THE CITY OF VISTA THIS AGREEMENT (the "Agreement"), made and entered into this day of , 2000 by and between Regional Solid Waste Association ("RSWA"), a joint powers agency and ("Participating Jurisdiction"). (Name of Participating Jurisdiction) Recitals WHEREAS, RSWA has contracted with EDCO Disposal Services ("EDCO") for the operation of a regional permanent household hazardous waste collection facility (the "Facility") in the City of Vista that is available to residents within the County of San Diego; and WHEREAS, EDCO has subcontracted with Philip Industrial Services; to operate the Facility; and WHEREAS, the Facility will provide residents of San Diego County the ability to dispose of household hazardous waste; and WHEREAS, the proper disposal of household hazardous waste benefits all residents of the County of San Diego; and WHEREAS, the Facility is required to comply with all federal, state and local laws and regulations concerning the disposal of household hazardous waste; and WHEREAS, Participating jurisdiction agrees to share in the cost of operating the Facility according to the number of residents that use the Facility. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, RSWA and Participating Jurisdiction agree as follows: 1. The above recitals are true and correct. 2. Duties. RSWA shall contract with EDCO for the collection and disposal of household hazardous waste and to operate the Facility in accordance with all applicable federal, state and local laws and regulations. The parties acknowledge that EDCO will subcontract with a licensed contractor to provide HHW services, which are the subject of this agreement. RSWA shall require contractor to document and maintain records of individuals using the Facility and provide Participating Jurisdiction access to records for review. Facility shall be open every Saturday, excluding legal holidays. RSWA reserves the right to close the Facility on any Saturday if necessary for RSWA's administrative convenience or for operational reasons. 3. Term. This agreement shall commence on the date stated above and continue on a month to month basis until terminated. Either party may terminate this agreement upon thirty (30) days prior written notice to the other party. RSWA will continue to allow residents from Participating Jurisdiction to dispose of household hazardous waste at the Facility up to the termination date in the notice and Participating Jurisdiction agrees to reimburse RSWA for those residents disposing of household hazardous waste between the time of filing the notice and the termination date. 4. Billings and Payment. Each month EDCO's subcontractor shall bill Participating Jurisdiction a flat fee of $65 for each vehicle load of household hazardous waste material disposed of by a resident of the Participating Jurisdiction. Participating Jurisdiction shall pay the subcontractor within thirty (30) days of receipt of bill. 5. Dispute. If a dispute should arise regarding the performance of this Agreement, the parties hereby agree to attempt to settle the dispute by subsequent agreement between the subcontractor's staff and Participating Jurisdiction's staff. In the event that a dispute continues, a representative of the Participating Jurisdiction's staff and the subcontractor's staff shall state their respective views of the dispute in a letter to the RSWA General Manager, sending copies to each other. The RSWA General Manager shall within ten (10) days of receiving letter from both parties, consider the facts and solutions recommended by each party. In such cases, the action of the RSWA General Manager shall be binding upon both the subcontractor and the Participating Jurisdiction. Nothing in this procedure shall prohibit the parties from seeking remedies available to them at law. 6. Oral Agreements. No oral agreement or representation by an - officer, agent, or employee of either party or the contractor (EDCO) or the subcontractor (Philip), made before, during or after the execution of this Agreement shall become part of this Agreement except to the extent such oral agreement or representation is expressly reflected in this written Agreement or a written amendment to this Agreement. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day and year first above written. RSWA PARTICIPATING JURISDICTION General Manager Name and Title APPROVED AS TO FORM City Attorney By: City of National City, California COUNCIL AGENDA STATEMENT ,MEETING DATE November 14, 2000 AGENDA ITEM NO. 9 ITEM TITLE RESOLUTION DENYING A TENTATIVE PARCEL MAP FOR THE DIVISION OF ONE LOT INTO TWO AND A VARIANCE TO ALLOW A REDUCED FRONT YARD SETBACK IN THE 1200 BLOCK OF K AVENUE (APPLICANT: RAUL THOMPSON) (CASE FILE NOS.: LS-1999-2, Z-1999-3) PREPARED Y Jon Cain - Associate P_1 anne DEPARTMENT Planning EXPLANATION the City Council voted to deny this item without prejudice at the October 24 public hearing. The attached resolution is necessary to follow through on the action. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATION Adopt the attached resolution. BOARD / COMMISSION RECOMMENDATION N/A Approved By: Finance Director Account No. ATTACHMENTS ( Listed Below ) Resolution Resolution No. 2000-145 A-200 (999) RESOLUTION NO. 2000-145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY DENYING A TENTATIVE PARCEL MAP FOR THE DIVISION OF ONE LOT INTO TWO AND A VARIANCE TO ALLOW A REDUCED FRONT YARD SETBACK IN THE 1200 BLOCK OF K AVENUE APPLICANT: RAUL THOMPSON. CASE FILE NOS. LS-1999-2, Z-1999-3. WHEREAS, the Tentative Parcel Map for the division of one lot into two and a Variance to allow a reduced front yard setback in the 1200 block of K Avenue was considered by the City Council of the City of National City at a public hearing held on October 24, 2000, at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing the City Council considered the staff report contained in Case File Nos. LS-1999-2 and Z-1999-3 which is maintained by. the City, and incorporated herein by reference; and WHEREAS, this action is taken pursuant to all applicable procedures required by State and City law; and WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to the City Council at the public hearing held on October 24, 2000 fail to support the following findings, required by the Municipal Code for granting any tentative parcel map and variance: that the proposed map is consistent with the General Plan; that the site is physically suitable for the proposed type of development; that the site is physically suitable for the proposed density of development; and that the required variance is subject to conditions which will assure that the adjustment authorized shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. BE IT FURTHER RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to City Council at the public hearing held on October 24, 2000 support the following findings: 1. The proposed tentative parcel map is not consistent with the General Plan, since it involves development with reduced setbacks which is inconsistent with the adjacent neighborhood, contrary to Urban Development Policy that new development enhance and complement surrounding areas. Resolution No. 2000-145 Page 2 of 2 2. The site is not physically suitable for the proposed type and density of development, since the hillside lot will not accommodate both the required street improvements and proposed siting of homes, and there will be inadequate level, usable, private yard areas. 3. The requested variance would constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since homes constructed on nearby hillside lots do not have reduced front yard setbacks. BE IT FURTHER RESOLVED that the City Council hereby denies Tentative Parcel Map Application No. LS-1999-2 and Zone Variance Application No. Z-1999-3 without prejudice. BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. PASSED and ADOPTED this 14th day of November, 2000. George H. Waters, Mayor ATTEST: Michael R Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT .EETING DATE November 14, 2000 AGENDA ITEM NO. 10 ITEM TITLE RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW ALCOHOL SALES AT THE RELOCATED WRIGLEY'S SUPERMARKET AT 34 N. EUCLID AVENUE (APPLICANT: SAM ARABO) (CASE FILE NO.: CUP-2000-20) PREPARED BY Jon Cain - Associate Planne� RT E T Planning EXPLANATION The City Council voted to approve this item at the October 24 public hearing. The attached resolution is necessary to follow through on the action. CEnvironmental Review Financial Statement N/A X NUCategorical Exemption %TAFF RECOMMENDATION Approved By: Finance Director Account No. Adopt the attached resolution. g` IP BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution Resolution No. 2000-146 A-200 ;999) RESOLUTION NO. 2000-146 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING A CONDITIONAL USE PERMIT TO ALLOW ALCOHOL SALES AT THE RELOCATED WRIGLEY'S MARKET AT 34 N. EUCLID AVENUE. (APPLICANT: SAM ARABO. CASE RIP NO. CUP-2000-20) WHEREAS, the City Council of the City of National City considered a Conditional Use Permit application to allow alcohol sales at the relocated Wrigley's Market at 34 N. Euclid Avenue at the regularly scheduled City Council meeting of October 24, 2000 at which time oral and documentary evidence was presented; and WHEREAS, at said public hearing the City Council considered the staff report prepared for Case File No. CUP-2000-20 which is maintained by the City, and incorporated herein by reference; and WHEREAS, this action is taken pursuant to all applicable procedures required by State and City law; and WHEREAS, this action recited herein is found to be essential for the preservation of public health, safety and general welfare. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City, California, that the testimony and evidence presented to the City Council at the public hearing held on October 24, 2000 support the following findings: 1. That the site for the proposed use is adequate in gin and shape, since the proposed activities will take place in a 19,697 square foot store, located in an existing shopping center on a 6.15 acre parcel. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the proposed use is in an existing facility served by Euclid Avenue and Division Street, arterial roadways with sufficient capacity to handle traffic to the site. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the business is re -locating to another location in the same shopping center, and will not result in any change of use for the shopping center. It will also occupy space previously used by a large drug store. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will provide opportunities to purchase products that are in demand among consumers, and alcohol is often available for sale at large grocery stores or supermarkets. Resolution No. 2000-146 Page 2 BE IT FURTHER RESOLVED that the application is approved subject to the following conditions: 1. This Conditional Use Permit authorizes the sale of beer, wine and distilled spirits in a retail supermarket, for off -site consumption, and except as required by conditions of approval, shall conform with Exhibit A, Case File No. CUP-2000-20, dated July 14, 2000. 2. Permittee shall comply with all regulatory provisions of the Business and Professions Code, section 25600 through 25667, currently in effect or as may be amended, regarding sales, displays and marketing or merchandising of alcoholic beverages. 3. The sale of alcoholicbeverages shall be permitted only between the hours of 7:00 a.m. and 11:00 p.m. 4. The sale of beer or malt beverages in quantities of quarts, 22 ounce, 32 ounce, 40 ounce, or similar size containers is prohibited. 5. No beer and malt beverage products shall be sold of less than six-pack quantities per sale. There shall be no sale of single cans or bottles. 6. No sale of wine or distilled spirits shall be sold in containers of less than 750. milliliters, except for wine coolers. Wme coolers may be sold only by four -pack or other manufacturer's pre -packaged multi -unit quantities. 7. The sale of wine with an alcoholic content greater than 15% by volume is prohibited. 8. Permittee shall post signs, to be approved by the Planning Department, at each entrance to the applicant's premises and parldng lot, prohibiting loitering and consumption of alcohol on the premises and adjacent property under his control. Said signs shall not be less than 17 by 22 inches in size, with lettering not less than one inch in height. The signs shall read as follows: a. "No open alcoholic beverage containers are allowed on these premises." b. "No loitering is allowed on or in front of these premises." 9. The consumption of alcoholic beverages is prohibited on the subject premises, and on all parking lots and outbuildings and any property or adjacent property under the control of the applicant. 10. All cups and containers shall be sold at or above prevailing prices and in their original multi - container packages of no fewer than 12, and no cups and containers shall be given free of charge. Resolution No. 2000-146 Page 3 11. Ice may be sold only at or about prevailing prices in the area and in quantities of not less than three pounds per sale. Ice shall not be provided free of charge. 12. The display of alcoholic beverages shall be limited to an area in substantial conformance with Exhibit A, Case File No. CUP-2000-20, dated July 14, 2000. 13. Containers of distilled spirits may not be stored on the premises, after being sold to patrons, for the purpose of later consumption. 14. The rear door(s) of the premises shall be kept closed at all times during the operation of the business except in case of deliveries or emergencies. 15. Exterior advertising and signs of all types, promoting or indicating the availability of alcoholic beverages, including advertising/signs directed to the exterior from within, are prohibited. Interior displays of alcoholic beverages and signs, which are clearly visible to the exterior, shall constitute a violation of this condition. 16. The quarterly gross sales of alcoholic beverages shall not exceed the gross sales of all other commodities during the same period. The applicant shall at all times keep records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items. Said records shall be kept no less frequently than on a quarterly basis and shall be made available to the City Finance Department and any Peace Officer of the California Department of Alcoholic Beverage Control upon demand. 17. No coin operated amusement devices shall be operated on the licensed premises. 18. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. Resolution No. 2000-146 Page 4 19. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. BE IT FURTHER RESOLVED that copies of this Resolution shall be transmitted forthwith to the applicant; and BE IT FURTHER RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the resolution is adopted. The time within which judicial review of this decision may be sought is governed by the provisions of Code of Civil Procedure Section 1094.6. PASSED and ADOPTED this 141 day of November, 2000. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: ,its _ George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE November 14, 2000 ITEM TITLE Street Tree Committee Minutes PREPARED BY Jim Ruiz EXPLANATION - Removal Requests: AGENDA ITEM NO. 11 DEPARTMENT Parks & Recreation 2126 0 Avenue Requested removal due to sidewalk, curb and street damage. Committee recommends removal upon payment of $34 fee with replacement to be planted in a city park. Environmental Review N/A Financial Statement Funds in Acct. #105-442-000-331 Account No. STAFF RECOMMENDATION Approve minutes BOARD/COMMISSION RECOMMENDATION Approve ATTACHMENTS (Listed Below) Minutes of Meeting Resolution No, A-200 (Rer. 9/B0) City of National City Parks & Recreation Department 140 East Twelfth Street, Suite A, National City, CA 91950-3312 (619) 336-4290 MINUTES OF THE STREET TREE COMMITTEE MEETING HELD ON OCTOBER 19, 2000 ♦ Called to order at 2:00 p.m. • Present: Cesena, Keen, and Schwitkis; Staff: Diaz. • Absent: Sotelo, Morales • Tree Removal Requests: Robert J. Harrigan 2126 0 Avenue Request for removal of Tipu-Tipuana tree. The tree is causing extensive sidewalk, curb and asphalt damage. Committee recommends removal upon payment of $34 fee with replacement tree to be planted in a city park. • Oral Communications: Miguel Diaz informed committee that SDG&E has agreed to remove 20 palm trees and plant replacements. ♦ Adjourned at 2:15 p.m. MIG Park Superintendent ® Recycled Paper EETING DATE 11'+/14/00 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 12 / ITEM TITLE WARRANT REGISTER #17 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATION Ratification of Warrant Register #17 per government section code 37208. CEnvironmental Review N/A Financial Statement Approved By: Finance Director Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $924,623.35 N/A BOARD I CO MIS ION RECOMMENDATION Ve-ea4-ccize—Li ATTACHMENTS. (Liisted Below ) 1. Warrant Register #17 2. Workers' Comp Warrant Register dated 10/19/00 ,3. Payroll dated 10/25/00 Resolution No. A-200 (9.99) ,FETING DATE 11/14/00 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 13 ITEM TITLE WARRANT REGISTER #18 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATION Ratification of Warrant Register #18 per government section code 37208. Environmental Review N/A Financial Statement N/A >STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $145,963.14 Approved By: BOARD/CO MISSI':*N RECOM sENDATION ATTACHMENTS ( Listed Below ) 1. Warrant Register #18 2. Workers' Comp Warrant Register dated 10/25/00 Finance Director Account No. Resolution No. A-200 (9 99) .ETING DATE 11/14/00 ITEM TITLE City of National City, California COUNCIL AGENDA STATEMENT WARRANT REGISTER #19 AGENDA ITEM NO. 14 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATIONRatification of Warrant Register #19 per government section code 37208. Environmental Review N/A Financial Statement N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of 778,894.53 IJ`Y�r� BOARD / COMMISSIO RECOMMENDATION 4_74,2&414..../ ATTACHMENTS ( Listed Below ) 1. Warrant Register #19 2. Workers' Comp Warrant Register dated 11/01/00 3. PAYROLL DATED 11/08/2000 A-200 19.991 Resolution No. City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE November 14, 2000 AGENDA ITEM NO. 15 ITEM TITLE CLAIM FOR DAMAGES: Oscar Melendez PREPARED BY Michael R. Dalla, CM41PARTMENT City Clerk EXPLANATION The claim of Oscar Melendez arises from an occurrence on October 2, 2000 and was filed with the City Clerk's Office on October 3, 2000 . Environmental Review XX N/A Financial Statement N/A STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A A-200 (9/80? Account No. Resolution No. City of National City, California COUNCIL AGENDA STATEMENT inEETING DATE November 14, 2000 AGENDA ITEM NO. 16 7 ITEM TITLE CLAIM FOR DAMAGES: Waldina Rodriguez PREPARED BY Michael R. Dalla, CM�DIPARTMENT City Clerk EXPLANATION The claim of Waldina Rodriguez arises from an occurrence on May 25, 2000 and was filed with the City Clerk's Office on September 25, 2000. Environmental Review XX N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A-200 (9/80) ** Refer to Agenda Item #2 ** City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE November 14, 2000 AGENDA ITEM NO. 17 7-ITEM TITLE PREPARED BY LT. RAY ALLEN RESOLUTION AUTHORIZING APPROPRIATION OF $198,757 IN FY 1999/00 LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS FOR PHASE TWO OF CAD/RMS SYS rEM, MOBILE DATA COMPUTING PROJECT DEPARTMENT POLICE DEPARTMENTQ EXPLANATION Background On July 22, 1999, the National City Police Department received an application package for a federal grant known as the Local Law Enforcement Block Grant Program. These grants are administered by the U.S. Department of Justice and are similar in many respects to CDBG funds in that they are awarded to local governments who have a significant amount of flexibility in deciding how the funds are to be expended. Like CDBG funding, only a general categorical description and not specific plans on how the money will be expended needs to be submitted to the federal government in order to receive the funds. Local governments, cities and counties, are eligible for Local Law Enforcement Block Grant Funds. The amount of Local Law Enforcement Block Grant Funds that each city is eligible for is based upon the population and the crime rate according to the FBI Uniform Crime Reports. National City received $183, 809 in FY 1998/99 Local Law Enforcement Block Grant funding last year. Based on the same formula, the City of National City is eligible to apply for $198,757 in FY 1999/00 Local Law Enforcement Block Grant funds. (cont.) Environmental Review ercouniostii Financial Statement The local match for the Local Law Enforcement Block Grant award will be $19,876. There should be no fiscal impact to the budget as the Police Department intends to fund the match with Asset Forfeiture funds. Account No. STAFF RECOMMENDATION Approve the Resolution. 213-409-500-598-8009 BOARD I COMMISSION RECOMMENDATION On October 31, 2000, the Local Law Enforcement Block Grant Advisory Board voted unanimously, (5 — 0) to recommend approval of the proposed Resolution. ATTACHMENTS ( Listed Below ) LLEBG Application and Award Notification. Resolution No. 2000-147 A-200 (9/80) COUNCIL AGENDA STATEMENT REQUEST FOR PUBLIC HEARING FY1999/00 LAW ENFORCEMENT BLOCK GRANT PAGE 2 The award period for the Local Law Enforcement Block Grant would cover two federal fiscal years, (October 1, 1999 — September 30, 2001). This program requires a 10 percent local cash match. It is the intent of the Police Department to fund the local match requirement with asset forfeiture funds. One of the provisions of the 1998 Local Law Enforcement Block Grant program, is that in order to receive full funding, the City of National City must comply with Section 615, of the Feral Year 1998 Appropriations Act: Alu — O'Hara Public Safety Officers Health Benefits Act, which requires entities which employ peace officers to provide officers who are retired or separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or hot pursuit, with the same or better level of health insurance benefits that are paid by the entity at the time of retirement or separation. Currently, the City of National City does not provide such health insurance benefits to peace officers retired under the above circumstances and is therefore out of compliance with this provision. As with the case with the Local Law Enforcement Block Grant award that the City of National City received last year, this will result in a 10 percent reduction of the Local Law Enforcement Block Grant Award, but not a complete disqualification from receiving the funds. The reduced Local Law Enforcement Block Grant award that the City of National City will receive will be approximately $178,881. The local match for this reduced award will be approximately S19,876. The funds under this program may be used for any of the following purposes. 1. Hiring, training, and employing new law enforcement officers and necessary support personnel, paying overtime to presently employed law enforcement officers and support personnel, and/or procuring equipment, technology, and other material related to basic law enforcement functions. 2. Enhance school security and school security measures at any facility or location the local government considers to be at risk for crime. 3. Establishing or supporting drug courts. 4. Enhancing the adjudication process of cases involving violent offenders, including cases involving violent juvenile offenders. 5. Establishing multi — jurisdictional tack forces which work to prevent and combat crime. 6. Establishing crime prevention programs. COUNCIL AGENDA STATEMENT REQUEST FOR PUBLIC HEARING FY1999/00 LOCAL LAW ENFORCEMENT BLOCK GRANT PAGE 3 7. Defraying the cost of indemnification or insurance for law enforcement officers. The Local Law Enforcement Block Grant funds may not be used as local matching funds for Police Officers hired under the COPS Universal Hiring Program. Because this is only a two year grant, and personnel costs are usually long term, funding under this program would be more appropriate for equipment and technology purchases than for hiring officers or other personnel The finding under this program would be ideal for meeting some of the Police Department's equipment and technology needs. Proposal The Police Department is requesting a Resolution which would authorize the appropriation of $178,881 in FY 1999/00 Local Law Enforcement Block Grant funding to C.I.P. account #169- 409-000-8010 for the purchase of the equipment needed to allow the officers in the field to transmit completed reports to the Automated Field Reporting System. It is the Police Department's intention, if the appropriation is approved, to provide the required cash match for those expenditures with a $19,876 in asset seizure funds. Under the proposal, the requested funds and local match would be applied towards the purchase of the necessary hardware, software, software configuration and customization, as well as the necessary interfaces to the automated field reporting system, 911 and other critical law enforcement data bases. This proposal was presented to the Local Law Enforcement Block Grant Advisory Board at their meeting on October 31, 2000. The Local Law Enforcement Block Grant Advisory Board voted unanimously to recommend approval of the proposed Resolution. The Police Department currently estimates the cost of purchase of the CAD/RMS at approximately $838,391 to $1,118,000. To date, approximately $712,622 has been appropriated to the project. This funding, if approved, would bring the total amount of approved funding for the project to $911,379. Under the current projected funding plan for the C.I.P., the Police Department intends to fund the balance of the project with FY 2000/01 Local Law Enforcement Block Grant and Supplemental Law Enforcement Services Funds. The Police Department will bring requests to Council for appropriations of those funds to the project when the city receives them. The Police Department is requesting that all of the above funds be utili7efl for the final phases of the Computer Aided Dispatch and Records Management System (CAD/RMS). Once this project is completed, the Police Department will have a modern day CAD/RMS with the ability to provide officer safety premises history, officer safety time prompts for dispatchers, deep field submission of all police reports, and getting vehicle and person information directly from state computer files without utilizing the police dispatchers. Local Law t morcement.S10CIC uraIIL - LLV,XR7 turroutua vII rageoi i FY 1999 Local Law Enforcement Block Grants Program National City, CA Application Award RFD Grant Changes Reports Grant Handbook Application was submitted on 16-SEP-99. Click here to print a copy. View Only View Application Help/Frequently Asked Questions LLEBG Home Log -Off LLEBG FY 1999 Application Date CeAtlled : Jurisdiction Information l Date Submitted : 16-SEP-99 Jurledlscdon: National City SAN DIEGO State: CALIFORNIA CDFA Nunber. 16.592 Budget Information Eligible Award Amount $198,757 Final Award Amount $178,881 Match Amount 519,876 Matching Funds Description: State and Local Government Units CEO Inforation TRIe: City Manager Name Pisan Mr. Last Name : McCabe First Name : Tan Address: 1243 National Cily Banlevad National City. California, CA 91950 Telephone: (619)336- 4240 Fax: 4327 (619)336- Emelt CEO Designee Information Title: Lieutenart Nance Prelhe It Address: 1200 National City Boulevard National (sty, Ca6lomia. CA 91950 Last Name : Iglesias nc (619)336- 4454 Fa Telephone: (619)336- 4506 First Name : Igc ael Emelt Application Details Date Agreed to Trust Fund Requirement Applicant Is PSOHB Compliant No Date Agreed to SPOC Requirement Date Agreed to SAA Review Requirement Date Agreed to Certifications: Date Agreed to Assurances: httpsi/grants.ojp.usdoj.gov:8004/gms user/p1sgi/llebg_main.app_read only?p bgid=l 11/02/00 MDC Phase II Option for Deep Field Submission MASI Police Reports 2.0/3.0 Automated Field Reporting (AFR) in -field submission via CDPD and SCA Project Management of MASI Field Report project. Oct. 31, 2000 $131,705.00 Additional four CF-27 Laptop computers to complement our existing six for a total of ten. at a per unit cost of $5,143.00 $20,572.00 Two Additional Units $10,286.00 Subtotal 10% includes 7.75% sales tax on laptop purchases. TOTAL $162,563.00 $2,391.50 $16,256.30 $178,819.30 Original Contract and Council Agenda Statement resolution authorizing appropriation of FY 1999/2000 SLESF Funds to purchase ten laptops of the MDC Project. Due to cost increase we only had enough funds to purchase six laptops which left us with a deficit of four. Our MDC Project call for the installation of ten laptops. Approval of these expenditures of Phase II of the MDC project and the purchase of additional laptops will greatly enhance our Law Enforcement posture within the City of National City and allow for more street coverage and presence. RESOLUTION NO. 2000-147 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING APPROPRIATION OF $198,757 IN FY 1999/00 LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS FOR PHASE TWO OF THE POLICE DEPARTMENT'S CAD/RMS SYSTEM, MOBIT.F DATA COMPUTING PROJECT WHEREAS, pursuant to Resolution No. 99-131, the City Council authorized the City Manager to apply for FY 1999/00 Local Law Enforcement Block Grant from the United States Department of Justice; and WHEREAS, the City of National City was awarded $198,757 in grant funding; and WHEREAS, the Police Department has requested the appropriation of the $198,757 in grant funding to Capital Improvement Project Account No. 169-409-000-8010 for Phase Two of the CAD/RMS System, Mobile Data Computing Project; and WHEREAS, the Police Department's request was considered and approved by the Local Law Enforcement Block Grant Advisory Board at their meeting of October 31, 2000; and WHEREAS, the Police Department's request was considered and approved by the City Council at a public hearing held on November 14, 2000. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City hereby authorizes the appropriation of $198,757 in FY 1999/00 Local Law Enforcement Block Grant funds for Phase Two of the CAD/RMS System, Mobile Data Computing Project. PASSED and ADOPTED this 14a` day of November, 2000. ATTEST: Michael R. Dalla, City Clerk George H. Waters, Mayor APPROVED AS TO FORM: 21 George H. Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE November 14, 2000 AGENDA ITEM NO. 18 ITEM TITLE DRAFT FISCAL IMPACT ANALYSIS OF THE PROPOSED ANNEXATION OF LINCOLN ACRES PREPARED BY Roger Post, Planning Director DEPARTMENT Planning EXPLANATION. On June 6, 2000 the City Council authorized a contract with Hofman Planning Associates to perform a fiscal analysis for the possible annexation of Lincoln Acres to National City. Such an annexation has been suggested by LAFCO staff as an alternative to the proposal to dissolve the Lower Sweetwater Fire Protection District. The completed report is attached for Council's review. It estimates that the cost for the additional services and facilities that National City would provide for the Lincoln Acre area in the event of an annexation would exceed the additional revenue the City would receive by approximately $635,674 per year. In addition, the one time cost to bring the Lincoln Acres area into compliance with minimum City standards is projected to be approximately $2,000,000. Environmental Review Financial Statement N/A X N/A Account No. STAFF RECO ENDATION Council direction requested. BOARD/COMMISSION RECOMMENDATION N/A ATTACHMENTS (Listed Below) Draft Fiscal Impact Analysis Resolution No. A-200 (Rev. 9/80) FISCAL IMPACT ANALYSIS OF THE PROPOSED ANNEXATION OF LINCOLN ACRES Prepared for: City of National City 1243 National City Boulevard National City, CA 91950 (619) 336-4310 Prepared by: Hofman Planning Associates 5900 Pasteur Court, Ste. 150 Carlsbad, CA 92008 (760) 438-1465 Draft - October 26, 2000 TABLE OF CONTENTS EXECUTIVE SUMMARY AND INTRODUCTION 1 Executive Summary 2 Introduction 4 Purpose 4 Background 4 Project Area Description 4 Existing Dwelling Units and Population 5 Build Out Dwelling Units and Population 5 Assessed Values 5 General Methodology and Assumptions 6 FISCAL IMPACT ANALYSIS 10 Basic Assumptions 14 General Fund Revenues and Expenditures 14 Revenues Generated by Lincoln Acres 14 Secured Property Tax 15 Franchise Tax 17 Business License Tax 18 Sales Tax 19 Intergovernmental 19 User Charges 20 Miscellaneous Revenues 20 Summary 21 Expenditures to Support Lincoln Acres 23 General Government 23 Police Services 24 Fire Services 24 Planning 25 Engineering / Public Works 26 Parks and Recreation 31 Summary 33 Conclusion 33 SPECIAL FUNDS 38 Library Fund 38 Revenues 38 Expenditures 39 Summary 40 Parks Maintenance Fund 42 Revenues 42 Expenditures 42 City of National City Proposed Annexation of Lincoln Acres October 26, 2000 i Draft - Fiscal Impact Analysis Summary 43 CONCLUSION 46 City of National City Proposed Annexation of Lincoln Acres Draft -- Fiscal Impact Analysis October 26, 2000 ii LIST OF EXHIBITS Map 1 Lincoln Acres Location Map 8 LIST OF TABLES Table 1 Projected Impact of Lincoln Acres on Annual City Budget 2 Table 2 Projected Impact of Lincoln Acres on Annual Library Budget 3 Table 3 Projected Impact of Lincoln Acres on Annual Parks Maintenance Budget 4 Table 4 General Fund Revenues: Fiscal Year 1999 - 2000 11 Table 5 General Fund Expenditures: Fiscal Year 1999 - 2000 12 Table 6 General Fund - Revenues and Expenditures Assumptions 13 Table 7 Franchise Tax Rates 18 Table 8 Yearly General Fund Revenue Generated by the Project 22 Table 9 General Fund Expenditures to Support the Project 34 Table 10 Projected Fiscal Impacts on the General Fund 35 Table 11 One Time Costs for the Lincoln Acres Annexation 36 Table 12 Projected Fiscal Impacts -Library 41 Table 13 Projected Fiscal Impacts -Parks Maintenance Fund 44 City of National City Proposed Annexation of Lincoln Acres October 26, 2000 iii Draft - Fiscal Impact Analysis I. EXECUTIVE SUMMARY AND INTRODUCTION City of National City Proposed Annexation of Lincoln Acres October 26, 2000 1 Draft - Fiscal Impact Analysis EXECUTIVE SUMMARY The fiscal impact analysis for the proposed annexation of Lincoln Acres demonstrates that the annexation will create a financial burden for the City of National City. The costs for the additional services and facilities that National City would provide for the Lincoln Acres area would exceed the additional revenue the city would receive from Lincoln Acres by $635,674 per year (see Table 1 below). This estimated impact on the National City General Fund is a conservative estimate, since it does not account for demand for services or infrastructure deficiencies that are either unknown or not apparent at this time. The General Fund revenue generated by Lincoln Acres comes from secured property tax, franchise taxes, business license tax, sales tax, intergovernmental revenues and miscellaneous revenues. Lincoln Acres is expected to generate $386,771 in annual revenues for the General Fund of the City of National City. General Fund expenditures for Lincoln Acres would go towards general government, fire protection, police protection, planning, and public works and engineering. Total General Fund expenditures for Lincoln Acres are expected to be $1,022,445 per year. In addition, one time costs to bring the Lincoln Acres area into compliance with National City's standards are projected to be approximately $2,000,000. Table 1 Projected Impact of Lincoln Acres on Annual City Budget Expected Revenues $386,771 Expected Expenditures ($1,022,445) Total Net Surplus or (Deficit) per Year ($635,674) City of National City Proposed Annexation of Lincoln Acres October 26, 2000 2 Draft - Fiscal Impact Analysis Two additional funds — the Library Fund and the Parks Maintenance Fund — could be significantly affected by the annexation of Lincoln Acres and were analyzed in this report separately from the General Fund. Other funds, such as contributions from the Community Development Commission, could also be impacted by the proposed annexation. However, impacts to other funding sources were not analyzed in this report because they are either functional or restricted funds. With regards to the National City Public Library, the annexation of Lincoln Acres is expected to create a need for additional money from the General Fund transfer. As shown by Table 2, the library's yearly expenditures are estimated to exceed the revenues for Lincoln Acres by $23,012, therefore requiring an additional $23,012 from a General Fund transfer. This could increase to an amount between $38,100 and $49,411 when Lincoln Acres is built out. Table 2 Projected Impact of Lincoln Acres on Annual Library Budget Expected Revenues $13,947 Expected Expenditures Total Transfer (from General Fund) ($36,959) ($23,012) With regards to the maintenance and operation costs for parks and recreation services, the annexation of Lincoln Acres could generate yearly revenues of $15,921 for the Parks Maintenance Fund. Expenditures necessaryto serve Lincoln Acres are estimated at $27,857 per year, which leaves an annual deficit of $11,936 for the Parks Maintenance Fund. However, as the Lincoln Acres area builds out, the deficit is expected to decrease to $1,702 and may even contribute a surplus of up to $6,674 per year. City of National City October 26, 2000 3 Proposed Annexation of Lincoln Acres Draft - Fiscal Impact Analysis Table 3 Projected Impact of Lincoln Acres on Annual Parks Maintenance Budget Expected Revenues $15,921 Expected Expenditures ($27,857) Total Net Surplus or (Deficit) INTRODUCTION Purpose Background ($11,936) The purpose of this report is to provide the City of National City with an estimate of the fiscal impacts associated with the proposed annexation of the Lincoln Acres area. Lincoln Acres is part of the Lower Sweetwater Fire Protection District (FPD). Lincoln Acres currently contracts with National City to provide fire services for the community, and has been doing so for the past 18 years. In 1985, Lincoln Acres was placed within National City's sphere of influence by the San Diego Local Agency Formation Commission (LAFCO). More recently, a proposal by LAFCO has been made to dissolve the Lower Sweetwater FPD. This has initiated renewed discussions regarding the annexation of Lincoln Acres into National City. Project Area Description The proposed annexation area of Lincoln Acres is approximately 277 acres in size. It is surrounded by the City of National City to the north, east and west, and the City of Chula Vista to the south City of National City Proposed Annexation of Lincoln Acres October 26, 2000 4 Draft - Fiscal Impact Analysis as shown on the Location Map on page 8. Existing Dwelling Units and Population For the purposes of this report, it is assumed that the current population for Lincoln Acres is 2,098 persons and the number of existing dwelling units is 604'. Build Out Dwelling Units and Population Assessed Values Using SANGIS data, the City of National City determined that Lincoln Acres has a build out potential of 1,310 dwelling units. This is based on the City's zoning for existing vacant property within Lincoln Acres. Using a population generation rate of 3.5 persons per dwelling unite, the build out population for Lincoln Acres is expected to be 4,585 persons. Since new development usually does not occur to its full potential due to topography and other constraints, an additional analysis using a lower buildout potential of 1,000 units was conducted3. This provides a range of future impacts the annexation of Lincoln Acres could have on National City. Assessed values for the existing dwelling units within Lincoln Acres were obtained from MetroScan Assessor Information. 2 3 Source: SANDAG, Population and Housing Estimates for the unincorporated potions of Census Tracts 121 and 122, 2000. This report uses 1999 statistics in order to maintain consistency with statistics used in the FY 1999-2000 Annual City Budget. 2,098 persons / 604 du = 3.5 persons per dwelling unit This analysis used a range for the build out analysis. The low end range assumed 1,000 dwelling units, which represents approximately half of the maximum potential development. The high end range assumed Lincoln Acres would be built out to its maximum potential of 1,310 dwelling units. City of National City October 26, 2000 5 Proposed Annexation of Lincoln Acres Draft - Fiscal Impact Analysis Assessed values for developed residential property range from $12,515 to $246,442, with a total assessed value for all residential property, including vacant residential property, at $36,183,318. Single family homes comprise the majority of residential property within Lincoln Acres. Using MetroScan data, the average assessed value for single family residential units within Lincoln Acres was found to be $73,556. This is somewhat lower than the National City's average assessed value of $85,655 for single family residential units4, which would result in less property tax being generated on average per unit from Lincoln Acres than being generated per unit from National City. General Methodology and Assumptions The fiscal impact analysis provides an estimate of the financial effect of the proposed Lincoln Acres annexation area on the annual revenues and expenditures of the city's general fund. Special revenue funds for the National City Public Library and parks maintenance are discussed separately. Average costs are analyzed based on budgeted revenues and expenditures of National City for the fiscal year (FY) 1999-2000. The average cost analysis assumes that revenues generated by the study area cover not only the incremental cost of additional services, but also a share of fixed costs generated by the City of National City, maintenance of public facilities, and other citywide services. All revenues and expenditures are estimated based on 1999-2000 dollars except as otherwise noted within the analysis. In addition to average cost analysis, interviews were conducted with department representatives to identify detailed information concerning service costs. This marginal cost analysis approach 4 Source: MetroScan data, National City Planning Department, September 2000. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 6 Draft - Fiscal Impact Analysis was used to provide a more realistic assessment of the cost to specific services to Lincoln Acres. The information gathered through this process identified costs for specific services and needs required from the annexation of Lincoln Acres. City of National City October 26, 2000 7 Proposed Annexation of Lincoln Acres Draft - Fiscal Impact Analysis LINCOLN ACRES Proposed Dissolution of the Lower Sweetwater Fire Protection District and Related Actions Source: San Diego Local Agency Formation Commission 3l City of SAN DIEGO NORTH NO SCALE NOTE ALL LOCATIONS APPROXIMATE Hofman Planning Associates Location Map II. FISCAL IMPACT ANALYSIS City of National City October 26, 2000 9 Proposed Annexation of Lincoln Acres Draft - Fiscal Impact Analysis FISCAL IMPACT ANALYSIS This section estimates the operating revenues and expenditures for the City of National City resulting from the proposed annexation of Lincoln Acres. Projected general fund revenues and general fund expenditures from the City's FY 1999-2000 budget are used in the analysis unless otherwise noted. Within the operating budget, there are revenues and/or user fees that are collected to balance expenditures for specific purposes. Such fees and charges are called functional revenues. The functional revenues (i.e., permit fees and charges for services) are identified under the Functional Revenue column on Table 4 on page 11. These functional revenues are different from the general or unrestricted revenues (i.e., property and sales tax) and must be identified in order to determine the actual financial impacts of a project. This study will focus on unrestricted revenues and the public services which receive funding by those unrestrictive revenues. To complete this task, the analysis will: a) not include funds outside of the general fund, and b) adjust both the General Fund Revenues and General Fund Expenditures to account for functional revenues as shown via Tables 4 and 5 on pages 11 and 12. Additionally, there are various assumptions used to conduct the analysis. Table 6 on page 13 identifies many of the primary assumptions used. An explanation for each of the assumptions is provided within this chapter. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 10 Draft - Fiscal Impact Analysis Table 4 NATIONAL CITY BUDGET General Fund Revenues: Fiscal Year 1999-2000 PROPERTY TAXES Net General Fund Property Taxes Sub Total SALES TAXES Sales & Use Taxes Sub Total OTHER TAXES Transient Lodging Tax Business License Tax Cable TV Franchise Electric Franchise Gas Franchise Refuse Franchise Sub Total INTERGOVERNMENTAL REVENUES State Motor Vehicle In Lieu State HOPTR Mandated Cost Reimbursement CDC Contribution Off -Highway Vehicle In Lieu Sub Total USER CHARGES Current Services: Miscellaneous City Clerk, Operations City Manager, Operations Finance, Information Services Finance, Revenue & Recovery Building & Safety Operations Engineering, Operations Public Works, Operations Planning, Operations Personnel, Operations General Servides, Operations Police, Operations Fire, Operations Fire, Prevention Parks, Operations: Street Tree Fees Recreation, Operations: Misc. Rec. Charges Sub Total INTEREST AND RENTS Residential Rental Fee Investment Eamings Public Works, Facilities Maintenance Recreation, Operations: Las Palmas Golf Course Sub Total OTHERS Litigation Recovery Proceeds Refunds & Reimbursements Police, Operations Fire, Operations Fire, Prevention Risk Management, Operations Public Works, Operations: Accident Damages Public Works, Streets Public Works, Facilities Maintenance Public Works, Equipment Maintenance Sub Total FINES AND PENALTIES Finance, Fiscal Services: Parking Citation Police, Operations Sub Total Estimated Functional Adjusted $1,137,327 $1,137,327 $12,269,802 $12,269,802 $0 $1,137,327 $0 $1,137,327 $0 $12,269,802 $0 $12,269,802 $735,000 $0 $515,000 $0 $192,000 $0 $414,060 $0 $52,736 $0 $279,740 $0 $2,188,536 $0 $2,521,566 $20,000 $45,000 $45,000 $320,000 $320,000 $1,000 $2,907,566 $365,000 $10 $10 $400 $400 $1,000 $1,000 $104,873 $104,873 $5,550 $5,550 $111,600 $111,600 $62,500 $62,500 $500 $500 $34,100 $34,100 $50 $50 $10 $10 $15,000 $15,000 $5,000 $5,000 $10,500 $10,500 $166 $166 $5,000 $5,000 $356,259 $356,259 $139,050 $139,050 $1,700,000 $0 $3,010 $3,010 $45,000 $45,000 $1,887,060 $187,060 $2,000 $2,000 $40,000 $40,000 $358,090 $358,090 $101,197 $101,197 $2,700 $2,700 $198,000 $198,000 $1,000 $1,000 $3,000 $3,000 $15,700 $15,700 $41,541 $41,541 $763,228 $761,228 $240,000 $240,000 $102,000 $102,000 $342,000 $342,000 $735,000 $515,000 $192,000 $414,060 $52,736 $279,740 $2,188,536 $2,521,566 $20,000 $0 $0 $1,000 $2,542,566 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,700,000 $0 $0 $1,700,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL REVENUES $21,851,778 " $2,011,547 $19,838,231 Table 5 NATIONAL CITY BUDGET General Fund Expenditures: Fiscal Year 1999-2000 GENERAL GOVERNMENT City Council City Clerk Elections City Manager Revenue & Recovery Personnel Compensation Fiscal Services City Attorney Personnel Non -Departmental City Treasurer Sub Total POLICE SERVICES Police Sub Total FIRE SERVICES Fire Operations Sub Total PLANNING Planning Sub Total ENGINEERING / PUBLIC WORKS Engineering P.W. - Operations P.W. - Streets Sub Total BUILDING & SAFETY Building & Safety Sub Total PARKS AND RECREATION Recreation Sub Total MGMT. INFORMATION SYSTEMS Mgmt. Info. Systems Sub Total Direct Charges $170,615 $120,049 $10,000 $426,916 $96,766 $237,360 $59,005 $300,067 $204,342 $362,582 $18,052 $2,005,754 $9,315,024 $9,315,024 $3,540,683 $3,540,683 $517,957 $517,957 $691,506 $250,041 $1,073,623 $2,015,170 $370,654 $370,654 $576,495 $576,495 $119,603 $119,603 Internal Charges $81,642 $23,090 $0 $44,328 $24,274 $0 $10,717 $72,003 ($111,810) $16,569 $6,460 $167,273 $1,880,620 $1,880,620 $322,276 $322,276 $61,431 $61,431 $173,587 ($250,041) $337,217 $260,763 $67,143 $67,143 $463,525 $463,525 $16,356 $16,356 Total Budget $252,257 $143,139 $10,000 $471,244 $121,040 $237,360 $69,722 $372,070 $92,532 $379,151 $24,512 $2,173,027 $11,195,644 $11,195,644 $3,862,959 $3,862,959 $579,388 $579,388 $865,093 $0 $1,410,840 $2,275,933 $437,797 $437,797 $1,040,020 $1,040,020 $135,959 $135,959 TOTAL EXPENDITURES $18,461,340 $3,239,387 $21,70.0,727 Table 6 GENERAL FUND REVENUE AND EXPENDITURE ASSUMPTIONS NATIONAL CITY Population Existing Housing Units LINCOLN ACRES (1) (1) Population Existing Housing Units Existing Average Housing Value Future New Housing Value Build Out Housing Units -Low Build Out Housing Units -Max. Feet of Sewer Lines Miles of Center Line Street Signalized Intersections Street Corners Driveway Aprons GENERAL FUND (2) (2) (3) (8) (4) (5) (6) (6) (6) (7) (6) Cable Franchise Tax Electric Franchise Tax Gas Franchise Tax Refuse Franchise Tax (1) (1) (1) (1) 54,961 pop. 15,482 du 2,098 pop. 604 du $73,556 $137,000 1,000 du 1,310 du 45,844 ft. 4.5 miles 2 46 604 $12.40 perdu $26.74 per EDU $3.41 per du $18.07 per EDU Notes: (1) Source: City of National City, Annual Operating Budget 1999-2000 (2) Source: SANDAG, 1999 Population and Housing Estimates for the unincorporated portions of Census Tracts 121 and 122 (3) Source: MetroScan Assessor Information. (4) Source: Due to topography, lot configuration and narrow street frontage, a lower than maximum potential estimate is provided. The lower estimate is approximately mid -way (57%) between existing development and Build Out Housing Units - Max. (5) Source: National City Planning Department estimated maximum potential based on parcel size (obtained from SANGIS) and RS-2 pre -zoning for Lincoln Acres. (6) Source: National City Engineering Department, June 2000 (7) Source: 2000 Thomas Guide (8) 1,200 sq.ft. home, Source: National City Housing Element, June 2000 Basic Assumptions Basic assumptions for both Lincoln Acres and National City are used throughout this analysis. The basic assumptions include project information such as the number of existing dwelling units, the estimated value of these units, along with the population generation rate from which the project population can be determined. The sources for these assumptions can be found at the bottom of Table 6 on page 13. General Fund Revenues and Expenditures The National City 1999-2000 Annual Operating Budget provides a source from which revenues and expenditures for this report are based. As Tables 4 and 5 on pages 11 and 12 show, the total general fund revenues and expenditures for National City are estimated at $21,851,778 and $21,700,727, respectively, for fiscal year 1999-20005. Major categories for general fund revenues are Taxes, Intergovernmental Revenues, User Charges, Interest and Rents, Fines and Penalties and Other. Fees, transfers and charges for services would generate $2,011,547 in functional revenues. This would include planning and construction permits, interdepartmental charges, transfers and fines. These charges are identified as functional or cost recovery revenues which are used to offset expenditures. By subtracting functional revenues, the total amount of unrestricted revenues available for general public services is $19,838,231. Revenues Generated by Lincoln Acres This section estimates the general fund revenues to be generated City of National City, Annual Operating Budget - Fiscal Year 1999-2000 City of National City Proposed Annexation of Lincoln Acres October 26, 2000 14 Draft - Fiscal Impact Analysis for the City of National City by Lincoln Acres. The Lincoln Acres annexation area will generate revenues which will ultimately be deposited into the city's general fund. The following is a list of the sources of revenue generated by Lincoln Acres. Additionally, the assumed revenues are provided on the Lincoln Acre Yearly Revenues spreadsheet, Table 8 on page 22: ♦ Secured Property Tax ♦ Franchise Tax ♦ Business License Tax ♦ Sales Tax ♦ Intergovernmental Revenues ♦ Miscellaneous Revenues Secured Property Tax Secured property tax is the annual tax collected on real property. A total of $918,291 was collected in property taxes from Lincoln Acres for FY 1998-1999.6 Upon annexation of Lincoln Acres, the City of National City will receive a portion of the property tax revenue collected by the County of San Diego for real property within Lincoln Acres. The actual rate of property taxes collected can vary in different tax rate areas (TRA) of the city. Lincoln Acres is within TRA 92002, 92004, 92005 and 92006, which all have a tax rate of 0.82427%7. For most annexations, the property tax is split between the annexing city and the county based on the percent ratios identified in a master property tax agreement. The Master Property Tax Agreement for San Diego County was agreed to through individual approving resolutions in 1984 and 1985 by 7 MetroScan / San Diego, June 2000. San Diego County Tax Assessor, Property Tax Services, October 2000. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 15 Draft - Fiscal Impact Analysis most of the incorporated cities in San Diego County, including the City of National City. However, since the annexation of Lincoln Acres would also involve the dissolution of the Lower Sweetwater Fire Protection District, the approved tax split ratio is not applicable per Section 4 of the Master Property Tax Agreement. Instead, an alternative property tax split agreement must be negotiated between National City and the County upon annexation of Lincoln Acres to determine how the property tax money from Lincoln Acres will be distributed.' For purposes of this report, it is assumed that the future negotiated tax split agreement will be the same as the existing Master Property Tax Agreement. This assumption is based on information provided by Joan Vokac, Chief of Land Use at the San Diego County Department of Planning and Land Use regarding the master tax split agreement and future negotiations regarding the tax split. Since the Master Property Tax Transfer Agreement specifies that National City receives 46%, this report also assumes that National City would receive 46% and the County would receive 54% of the property tax. In order to determine the amount of property taxes collected that are specific to the Lincoln Acres area and subject to a property tax split agreement, the Annual Tax Increment (ATI) ratios' for Lincoln Acres and National City were compared. The comparison identified all funds that were common to both National City and Lincoln Acres. Based on this comparison, it was found that a total of $0.4392 per every property tax dollar collected from Lincoln Acres goes into the County General Fund and the other funds specific to Lincoln Acres. Specifically, the breakdown is as 8 9 Source: San Diego County Land Use Department, September 2000. Annual Tax Increment Ratio - The term used by the County of San Diego Auditor/Controller office to identify the percent of each property tax dollar allocated to a specific funding category. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 16 Draft - Fiscal Impact Analysis Franchise Tax follows: $0.1128 to the County's General Fund, $0.3105 to the Lower Sweetwater Fire Protection District, $0.0101 to the County Library and $0.0059 to the San Diego County Flood Control District70. Upon annexation, this $0.4392 per property tax dollar will be split, as negotiated, between the county and National City. By assuming a split of 46% to National City and 54% to the County and applying it to the $0.4392 per property tax dollar generated by Lincoln Acres, it is estimated that National City would receive approximately $185,524 in property tax from the annexation of Lincoln Acres. -Upon build out of Lincoln Acres, this amount is expected to be between $275,869 and $346,594 annually (see Table 8 on page 22). Franchise Tax fees are paid from providers of electricity, gas, cable, and trash collection services. National City receives a share of the gross receipts from these providers, which service both households and businesses. The following Franchise Tax Rate table shows the percent share of gross receipts received by the City for each service provider. Table 7 Franchise Tax Rates" Electricity 2% Gas 2% Cable 5% Trash 5% 10 County of San Diego Property Tax Services, 1999-00 Proportionate I % Revenue ATI Ratios. Personal conversation with Josie, Finance Department - City of National City on 7/10/00. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 17 Draft - Fiscal Impact Analysis National City's 1999-2000 Annual Budget breaks down the amount of each type of franchise tax collected. By dividing each franchise tax amount by the number of existing dwelling units within National City, it was determined that each dwelling unit generates a total of approximately $60.62 in franchise tax per year. Applying this value to the Lincoln Acres annexation area, approximately $36,615 per year in franchise revenues will be generated annually for the city''. At build out, Lincoln Acres could generate between $60,621 and $79,41413 annually in franchise taxes. Business License Tax A business license tax is collected from businesses conducting business within National City. Most businesses are taxed based on gross receipts, but some are taxed on a flat rate and others based on the number of vehicles. The minimum business license charge is $50, and the maximum charge is $4,587 for class 6 businesses with taxable gross receipts of $22,000,000 and above14. There are seven existing businesses within Lincoln Acres, and no additional businesses are expected since National City has not prezoned Lincoln Acres for commercial development1', except for the developed Chevron site at Euclid and Sweetwater. The actual amount of taxable gross receipts for each business located within Lincoln Acres is not public information and was unobtainable. 12 13 14 15 $60.62 x 604 dwelling units = $27,401 1999-2000 dollars. Source: City of National City Business License Tax form, provided by the Finance Department, July 2000. Source: National City Combined General Plan / Zoning Map. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 18 Draft - Fiscal Impact Analysis Sales Tax Since the existing shops are relatively small in size, this report assumes the minimum fee of $50 collected as business license tax for each business within Lincoln Acres, which gives an expected yearly total of $350 to be collected for business license tax. By assuming the minimum fee, this report may underestimate the actual revenue generated from the business license tax. However, with only seven businesses, the amount by which this revenue may be underestimated is not significantly large. National City receives a portion of all taxable sales that occur within the city. The taxable sales revenue results from purchases by both residents and nonresidents. This analysis assumes that current expenditure patterns for both National City and Lincoln Acres will remain unchanged. Only a few businesses are within the Lincoln Acres area. They include a liquor store, beauty shop, auto repair, storage and a gas station. According to the State Board of Equalization, Lincoln Acres is expected to generate $2,332 annually for the 1% sales tax16. This amount is based on revenues generated for the previous year and includes expected sales tax from the new Chevron station and mini -mart. Intergovernmental Intergovernmental revenues are funds received from other government sources, such as State and Federal agencies. These funds include monies from vehicle license fees as well as reimbursement programs. Intergovernmental revenues are assumed to vary in proportion with population. Based on a projected intergovernmental revenue of $2,542,566 for National 16 Source: Ingrid Hansen, LAFCO, July 2000. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 19 Draft -- Fiscal Impact Analysis User Charges City for FY 1999-2000 and a population of 54,961, this translates to estimated annual revenues of $46.26 per capita". With a current population of 2,098 persons, Lincoln Acres is expected to generate approximately $97,056 per year in intergovernmental revenues for National City. At build out, this amount is expected to increase to an amount between $160,689 and $210,50318 annually. User charges refer to revenue generated for specific purposes. As shown in Table 4 on page 11, all user charges are considered to be functional revenue. Therefore, no further analysis was done for user charges for this report. Miscellaneous Revenues Miscellaneous Revenues include monies received from incomes and rents, others, and fines and penalties. These revenues are also assumed to vary in proportion with population. Based on projected miscellaneous revenues of $1,700,000 for FY 1999- 2000 and a population of 54,961, annual revenues of $30.93 per capita1' are expected for National City. With a current population of 2,098, Lincoln Acres is anticipated to generate approximately $64,893 per year in miscellaneous fees for the city, and between $107,439 and $140,7452° per year at time of build out. 17 Is 9 20 $2,542,566 / 54,961 pop..= $46.26 per capita 1999-2000 dollars. $1,700,000 / 54,961 pop. = $30.93 per capita 1999-2000 dollars. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 20 Draft - Fiscal Impact Analysis Summary The annexation of Lincoln Acres will generate revenues in the form of Property Tax, Franchise Tax, Business License Tax, Sales Tax, Intergovernmental Revenues and Miscellaneous Revenues. The total amount of annual revenue anticipated to be generated from Lincoln Acres is $386,771 per year, increasing to an amount between $607,301 and $779,93821 per year upon build out of the area. The primary revenue generated by Lincoln Acres will be through secured property tax estimated to be $185,524 per year. Intergovernmental revenues are expected to follow property tax revenues by generating approximately $97,000 per year. 2 1999-2000 dollars. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 21 Draft - Fiscal Impact Analysis Table 8 LINCOLN ACRES YEARLY REVENUES UPON ANNEXATION YEAR SECURED PROPERTY TAX REVENUES Residential Value Residential Tax Collected Other Land Uses Value (1) Other Land Uses Tax Collected Total Property Tax Collected Portion of Pooled Property Tax to be Split City of National City Share Total Revenues FRANCHISE TAX REVENUES Cable - 5% Electric - 2% Gas-2% Refuse - 5% Total Revenues BUSINESS LICENSE TAX REVENUES Business License Tax Total Revenues SALES TAX REVENUES National City Share of Sales Tax Collected Total Revenues INTERGOVERNMENTAL REVENUES Intergovernmental Revenues Total Revenues MISCELLANEOUS REVENUES Investment Earnings Total Revenues 0.4392 46.0% $12.40 perdu $26.74 per du $3.41 per du $18.07 per du $50 per license $46.26 per capita $30.93 per capita Existing Upon Annexation $36,183,813 $889,449 $2,862,114 $28,842 $918,291 $403,314 $185,524 $185,524 $7,491 $16,154 $2,057 $10,914 $36,615 $350 $350 $2,332 $2,332 $97,056 $97,056 $64,893 $64,893 Build Out Low Maximum (2) $90,435,813 $1,336,632 $2,862,114 $28,842 $1,365,474 $599,716 $275,869 $275,869 $12,401 $26,745 $3,406 $18,069 $60,621 $350 $350 $2,332 $2,332 $160,689 $160,689 $107,439 $107,439 $132,905,813 $1,686,700 $2,862,114 $28,842 $1,715,542 $753,466 $346,594 $346,594 $16,246 $35,035 $4,462 $23,670 $79,414 $350 $350 $2,332 $2,332 $210,503 $210,503 $140,745 $140,745 TOTAL REVENUES' $386,771 $07;30:t $779,938` Notes: (1) Other Land Uses refer to all land uses excluding residential land uses. (2) Build Out amounts are based on 1999-2000 dollars. Expenditures to Support Lincoln Acres This section determines the impact Lincoln Acres will have on General Fund expenditures if annexed into the City of National City. All analyses for expenditures are based on the following categories: general government, police, fire, planning, engineering and public works, and parks and recreation. These costs are shown on the General Fund Expenditures spreadsheet, Table 5 on page 12. The Lincoln Acres annexation area will create a need for public services that will be funded by the city's general fund. The general fund expenditures for the services provided to Lincoln Acres are shown on the Lincoln Acres Yearly Expenditures spreadsheet, Table 9 on page 34. In addition, initial start up costs to bring various public facilities in compliance with National City's standards would be required. These costs are identified separately in Table 10 on page 36. General Government Expenditures under General Government go toward the costs of operating and maintaining the local government, certain debt repayment and major public works projects that are funded or subsidized by the general fund. Based on FY 1999 - 2000 budget, General Government is expected to need $2,173,027 to continue operation, or $140 per dwelling unit22. At this rate, Lincoln Acres is projected to create a demand of approximately $84,77623 in expenditures for general government services when annexed into National City. This amount is anticipated to increase to between $140,358 and $183,869 per year upon build out of Lincoln Acres. 22 $2,173,027 / 15,482 dwelling units = $140 per du 23 $140 per du * 604 dwelling units = $84,776 City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 23 Draft - Fiscal Impact Analysis Police Services Fire Services The National City Police Department does not currently have law enforcement jurisdiction within Lincoln Acres. Law enforcement services are currently under the jurisdiction of the San Diego County Sheriffs Department. However, law enforcement services are provided by the National City Police Department upon request by the Sheriffs Department. This typically occurs during an emergency situation when a Deputy Sheriff is not in the vicinity to respond. Based on discussions with and information provided by the City of National City's Police Captain, the annexation of Lincoln Acres would require the Police Department to add an additional "beat" to provide adequate service to this area. Annual costs for an additional beat (salaries, benefit, maintenance and operations) would be $500,596 per year24. In addition, a start up cost of $74,405 to cover the interview process for six additional police officers, equipment costs and two patrol cars, would be required during the first year of annexation25. Currently, the National City Fire Department provides fire protection services to Lincoln Acres under a contract with the Lower Sweetwater Fire Protection District. The current contract amount to provide these services is $131,14926. According to the National City Fire Chief, the contract amount is sufficient to provide an adequate level of fire protection services to the area27. 24 According to Craig Short, Captain of the National City Police Depai Intent, June 2000. 25 According to Craig Short, Captain of the National City Police Department, June 2000. 26 City of National City, Annual Operating Budge- Fiscal Year 1999-2000. 27 Interview with National City Fire Chief, Randy Kimble, June 2000 City of National City Proposed Annexation of Lincoln Acres October 26, 2000 24 Draft - Fiscal Impact Analysis Planning Therefore, this analysis assumes the annexation of Lincoln Acres would require the same annual expenditure for fire protection services. If Lincoln Acres is annexed, the Lower Sweetwater Fire Protection District (LSFPD) will be dissolved and the current funding source provided to National City from the LSFPD will be eliminated. Upon annexation, the funding for fire protection services will then be provided through the National City General Fund. Revenues generated by Lincoln Acres are provided in Table 10 on page 35. A summary of all revenues identified are provided under the section identified as Revenues Generated by Lincoln Acres beginning on page 14. The Planning Department provides development services within National City. Expenditures associated with Planning Department services are based on the 1999-2000 Annual Budget and more detailed information provided by National City's Planning Department. According to the Planning Department, the annexation of Lincoln Acres would necessitate the hiring of one full-time Assistant Planner and one full-time Code Enforcement Officer. The Assistant Planner would be needed due to the increase in development potential, demand for lot splits and associated variances and re -zoning by property owners and developers, requests for information after the City's zoning replaces the County's zoning, and planning staff review of building permit applications caused by the annexation. Similarly, an additional Code Enforcement Officer would be necessary to cover the backlog and lack of code conformance activity by the County, and the enforcement of City standards versus nonconforming County approvals and improvements completed without approvals. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 25 Draft - Fiscal Impact Analysis Annual salary and benefit costs associated with these positions are estimated at $50,742 and $51,985, respectively28. These amounts would cover Lincoln Acres' portion for personnel services for the Planning Department. The FY 1999-2000 Budget estimates net expenditures of $579,388 for Planning Department services for the year, which cover personnel services, maintenance and operations. Subtracting the costs for personnel services, an annual net expenditure of $81,931, or $5.29 per dwelling unit29, results. Therefore, in addition to the yearly cost of $102,727 for personnel services, Lincoln Acres is expected to create a yearly demand of approximately $3,196 in expenditures for planning services. At build out these expenditures would increase between $5,292 and $6,933 annually. Engineering / Public Works City costs for engineering and public works go towards the maintenance of sewer lines, storm drains and streets and roadways. These costs are discussed in further detail below3o Sewer - Information regarding the existing sewer lines within Lincoln Acres was provided by the County of San Diego, Department of Public Works. A total of 45,844 feet of pipeline comprised of 690 feet of 6-inch, 42,871 feet of 8-inch, and 2,283 feet of 10-inch pipe convey wastewater generated from within Lincoln Acres. These existing sewer lines are of sufficient size to 28 29 30 Source: City of National City, Annual Operating Budget - Fiscal Year 1999 - 2000. $81,931 / 15,482 dwelling units = $5.29 per du All costs and inventory provided in this section are based on "best guesses" from the Engineering Department, so actual costs and inventory may vary from the data used in this analysis. No actual studies have been conducted at this time to provide more accurate data. For purposes of this report, the data that has been provided is sufficient. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 26 Draft - Fiscal Impact Analysis accommodate all land uses, including those lots currently using septic systems, through build out of Lincoln Acres31. However, according to the Engineering Department, National City considers 6-inch sewer pipes too small to adequately maintain and are being replaced throughout the city with larger pipes as a matter of maintenance. The cost associated with the upsizing of the pipes is $75 per linear foot. Therefore, a one-time replacement cost of approximately $52,00032 would be required if Lincoln Acres was annexed. In addition, there appears to be a need for an estimated total of 1,130 feet of sewer line extensions within Lincoln Acres33. This information must be confirmed by a registered civil engineer and further research by the engineer is needed to determine the existing condition of the system, the exact locations where sewer extensions may be needed, and the future costs associated with the maintenance and replacement of the sewer lines. According to William Wiltse, Regional Sanitation Supervisor, he has very little problems with the sewer system in Lincoln Acres. Currently, the County of San Diego cleans and videos the pipelines once a year. The County has identified four trouble spots, each one -block in length. These are cleaned every four months using one flushing truck and a two -man crew. Upon annexation of Lincoln Acres, National City would continue to clean and video all the pipelines. The Engineering Department has estimated a cost of $3 per foot to clean and video the pipelines, creating an annual expenditure for the city of approximately Source: William Wiltse, Regional Sanitation Supervisor, County of San Diego, Department of Public Works, October 2000. 32 690 linear feet * $75 / If = $51,750 or approximately $52,000. 33 Based on San Diego County Assessor's Maps provided by the County of San Diego, Depar latent of Public Works. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 27 Draft - Fiscal Impact Analysis $162, 000.34 According to the County's. Wastewater Department, the current capacity serving Lincoln Acres would not be automatically transferred to National City upon annexation. The existing capacity serving Lincoln Acres would have to be negotiated with the Spring Valley Sanitation District. Costs associated with a transfer of capacity are unknown. National City's sewer capacity allocation is 7.14 million gallons per day (MGD). A total of 5.841 MGD is being used currently, leaving a remaining capacity of 1.30 MGD for National City3s There are no meters located within Lincoln Acres to accurately measure the sewer flow from the area. However, using the County standard of 265 GD/EDU, it is estimated that Lincoln Acres currently generates approximately 0.16 MGD36. At build out Lincoln Acres would generate approximately 0.27 to 0.35 MGD. Storm Drains - Six culverts are located within Lincoln Acres, ranging in size from 18-inch to 48-inch. These were last inspected in September, 1997 and found to be in satisfactory to good condition.37 However, a more detailed study should be conducted to better determine the needs of the storm drain system. Depending on the findings of that study, there could be significant cost requirements to bring the system into compliance with National City's standards. 34 36 (45,844 ft. of pipeline * $3/ft) + (4,000 ft of trouble spot * $3/ft * 2 additional times/yr) = $161,532 or approximately $162,000. Source: Memo from Steve Kirkpatrick to Burton Myers re: Fiscal Impact Analysis of the Proposed Annexation of Lincoln Acres, August 28, 2000. ((604 dwelling units + 10 EDU) x 265 GD/EDU) / 1,000,000 = 0.16 MGD 37 Source: Bruce Chastain, Assistant Superintendent, County of San Diego Roads Department. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 28 Draft - Fiscal Impact Analysis Streets and Roadways - A thorough field review was conducted by National City's Engineering Department in 1999 to determine the condition of existing infrastructure within Lincoln Acres.38 Based on that assessment, it was determined that approximately 65% of streets and roadways are in adequate condition and 35% are in need of repair as compared with 95% of National City's streets and roadways being in adequate condition39. These figures are used in this report to provide a cost estimate for the improvements needed for streets and roadways in Lincoln Acres. There are 4.5 miles of centerline roadway within Lincoln Acres43 As discussed above, approximately 65% of the roadway is assumed to be in adequate condition and 35% is assumed to be in need of improvement or replacement. Costs for curb, gutter, and sidewalk (remove and replace) are $50 per linear foot41. Since curb, gutter, and sidewalk are on both sides of a street, the length used for this cost estimate is double the roadway length. This results in a one-time cost of approximately $832,00042 for removal and replacement of the curb, gutter, and sidewalk. Costs for asphalt are $110 per linear foot43, which assumes a street width of 40 feet. While some streets may be narrower and some wider, this cost estimate is the best available data and is used to provide an estimated cost for this report. This results in 38 39 40 41 42 43 Source: Steve Kirkpatrick, Engineering Department, June 2000. Source: Steve Kirkpatrick, Engineering Department, September 2000. Source: Steve Kirkpatrick, Engineering Department, June 2000. Source: Steve Kirkpatrick, Engineering Department, June 2000. (4.5 miles x 5280 ft/mi) x 2 x $50/ft x 35% = $831,600 or $832,000 Source: Steve Kirkpatrick, Engineering Department, June 2000. All costs are based on best available data and are not intended for precise budgetary purposes, actual costs may vary. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 29 Draft - Fiscal Impact Analysis an estimated one-time cost of approximately $1,300,00044 to bring the streets of Lincoln Acres in compliance with National City's standards. Approximately 35% of pedestrian ramps and driveway aprons are also assumed to need construction work to bring them into compliance with City standards.45 There are 46 corners within Lincoln Acres where pedestrian ramps need to be provided4s. At a cost of $600 per ramp, a one time cost of roughly $10,00047 would be required for pedestrian ramps. Driveway aprons are found at each of the residences within Lincoln Acres and cost approximately $720 to bring into compliance. This results in an approximate one time cost of $114,00048 to provide adequate driveway aprons. In addition to bringing the streets and roadways into compliance with City standards, yearly maintenance and restriping costs would be required. A portion of these costs would be covered by the Gas Tax. The remainder of costs would need to be funded by the City or another source. Additional costs to the City are unknown, and are not included in this analysis. Maintenance of traffic signals and street lights and street sweeping would create annual expenditures for National City. Two traffic signals are found within Lincoln Acres. At a cost of 44 45 4.5 miles centerline * 5280 ft/mile * ($50 per if + $110 per If) * 35% = $1,330,560 Source: Steve Kirkpatrick, Engineering Department, June 2000. All costs are based on best available data and are not intended for precise budgetary purposes, actual costs may vary. 46 Based on information contained within the Year 2000 Thomas Guide. 47 46 corners * $600/corner * 35% = $9,660 or approximately $14,000 48 604 residences * I apron/residence * $720/apron * 35% = $434,880 or approximately $435,000. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 30 Draft - Fiscal Impact Analysis $4,100 per year to maintain49, an annual expenditure of $8,200 is expected for Lincoln Acres. However, due to recent increases in energy rates, these annual costs may be underestimated. Approximately 130 street lights are located in Lincoln Acres' The Engineering Department has estimated that these would cost approximately $11,000 per year for the City to maintains' The annexation of Lincoln Acres would also introduce additional streets to be included in National City's street sweeping program. Costs to cover Lincoln Acres share of staffing, equipment and maintenance for street sweeping is estimated at 20% of the current annual costs'. This results in approximate annual costs of $19,000 for street sweeping services. Water and Trash Services - Water service is currently provided to residents of both National City and Lincoln Acres by the Sweetwater Water District, and no change in this service is expected as a result of the proposed annexation. Similarly, trash services are currently provided to both areas by EDCO and no additional costs or changes are anticipated. Parks and Recreation Operation and maintenance costs for parks and recreation come from the Parks Maintenance Fund, which is discussed in Section Ill of this report. A portion of funding for parks and recreation also comes from the General Fund, which goes towards the provision of recreation activities. Funds from this source are considered A9 Source: Steve Kirkpatrick, Engineering Department, June 2000. 50 Source: Steve Kirkpatrick, Engineering Department, June 2000. Source: Steve Kirkpatrick, Engineering Department, June 2000. 52 Source: Steve Kirkpatrick, Engineering Department, June 2000. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 31 Draft - Fiscal Impact Analysis functional revenues for this report, so no additional impacts to the General Fund are expected for parks and recreation from the annexation of Lincoln Acres. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 32 Draft - Fiscal Impact Analysis Summary Conclusion Yearly expenditures to maintain public services to the Lincoln Acres annexation area are assumed to be approximately $1 million. After the first year when initial start up costs are needed, the largest expenditure will be for Police Services at $500,596 per year followed by expenditures for Engineering/Public Works at approximately $200,000 per year. The Lincoln Acres Expenditures spreadsheet, Table 9 on page 34, provides the expected expenditures for the Lincoln Acres area. The Projected Fiscal Impacts on the General Fund, Table 10 on page 35, identifies the fiscal impacts of Lincoln Acres on the City of National City's general fund. As shown, costs for existing conditions result in a yearly deficiency of $635,674 generated from the annexation area. This amount is anticipated to decrease to an amount between $345,336 and $472,822 per year upon build out of Lincoln Acres. In addition, as shown by Table 11 on page 36, initial costs estimated at $2,031,155 would be required to bring facilities associated with Lincoln Acres into compliance with National City's standards. The assessed valuation for the existing property within Lincoln Acres is a factor in the sparse amount of revenue expected to be generated for the city. With an average value of $73,556 per single family dwelling unit, the property taxes collected are significantly lower than those currently collected for National City with an average value of $85,655 per single family dwelling unit. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 33 Draft - Fiscal Impact Analysis Table 9 LINCOLN ACRES EXPENDITURES UPON ANNEXATION YEAR GENERAL GOVERNMENT 1999-2000 Budget $140 perdu Total Costs POLICE EXPENDITURES Salaries and Benefits Maintenance & Operations Total Costs FIRE EXPENDITURES Annual Service Costs Total Costs PLANNING Salaries and Benefits 1999-2000 Budget Total Costs ENGINEERING/PUBLIC WORKS SEWER Clean and Video Addditional C&V for Trouble Spots Approximate Sub -Total STORM DRAINS Maintenance & Operations STREETS AND ROADWAYS Traffic Signals Street Lights Street Sweeping Approximate Sub -Total WATER Water Services (2) TRASH Trash Services (3) Total Costs PARKS & RECREATION Maintenance & Operations (4) Total Costs $5.29 per du $3 perft $3 perft $4,100 per signal flat fee 20% annual cost Existing Upon Annexation Build Out Low Maximum (1) $84,776 $140,358 $84,776 $140,358 $453,891 $453,891 $46,705 $46,705 $500,596 $500,596 $131,149 $131,149 $131,149 $131,149 $102,727 $102,727 $3,196 $5,292 $105,923 $108,019 $137,532 $24,000 $162,000 unknown $8,200 $11,000 $18,714 $38,000 no change n/a no change n/a $200,000 $0 $0 $137,532 $24,000 $162,000 unknown $8,200 $11,000 $18,714 $38,000 n/a n/a $200,000 $0 $0 $183,869 $183,869 $453,891 $46,705 $500,596 $131,149 $131,149 $102,727 $6,933 $109,660 $137,532 $24,000 $162,000 unknown $8,200 $11,000 $18,714 $38,000 n/a n/a $200,000 $0 $0 TOTAL EXPENDITURES (5) $1,022,445. $1,080,123 $1,125,274 .. (1) Build Out amounts are based on 1999-2000 dollars (2) Water services are provided by Sweetwater Water District, and therefore no impacts to the General Fund would result. (3) Trash services are provided by EDCO, and therefore no impacts to the General Fund would result. (4) All General Fund expenditures for Parks are considered functional. The Parks Maintenance Fund is discussed separately in Section III of this report. (5) These costs are based on best available data and are approximate. Table 10 Projected Fiscal Impacts on the General Fund Year REVENUES Secured Property Tax Franchise Tax Business License Tax Sales Tax Intergovernmental Miscellaneous Total Revenue EXPENDITURES General Government Police Fire Planning Engineering/Public Works Parks and Recreation Total Expenditure Existing $185,524 $36,615 $350 $2,332 $97,056 $64,893 $386,771 $84,776 $500,596 $131,149 $105,923 $200,000 $0 $1,022,445 Low Buildout $275,869 $60,621 $350 $2,332 $160,689 $107,439 $607,301 $140,358 $500,596 $131,149 $108,019 $200,000 $0 $1,080,123 Maximum $346,594 $79,414 $350 $2,332 $210,503 $140,745 $779,938 $183,869 $500,596 $131,149 $109,660 $200,000 $0 $1,125,274 SURPLUS{DEFI"C ($035 67 r Table 11 ONE TIME COSTS FOR THE LINCOLN ACRES ANNEXATION AREA POLICE EXPENDITURES Costs to process thirty cadidates to hire six police officers. Start up costs in support of the six police officers. Total Police Start Up Costs PARKS & RECREATION Equipment and Supplies Total Parks & Recreation Start Up Costs ENGINEERING/PUBLIC WORKS STREETS & ROADWAYS Asphalt Curb, Gutter, Sidewalk and Rip and Replace Pedestrian Ramps Driveway Aprons Sub -Total Estimated amount of Streets, Ramps and Aprons to Bring up to Current Standard Approximate Sub -Total SEWER Replacement of 6" pipes Total Engineering/Public Works Start Up Costs $110 per LF $50 per LF $600 per ramp $720 per apron $75 per ft 23,760 LF 47,520 LF 46 ramps 604 aprons 35% 690 ft TOTAL START ;LIP COSTS'"''. Costs $8,810 $65,595 $74,405 $5,000 $5,000 $2,613,600 $2,376,000 $27,600 $434,880 $5,452,080 $1, 900, 000 $51,750 $1,951,750 $2;031,155 `` III. SPECIAL FUNDS City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 37 Draft - Fiscal Impact Analysis SPECIAL FUNDS Library Fund Revenues This section examines the impacts of Lincoln Acres on the Library Fund and the Parks Maintenance Fund. These funds go towards specific purposes and are not part of the General Fund, which is the reason they are analyzed separately. The National City Public Library provides free access to library services to the residents and community of National City. The Library also works with the National School District and provides services aimed at improving literacy within the community. The library operates under a budget specifically aimed for the library. There is no adopted performance standard by which to measure the adequacy of the library's current level of service. According to Anne Campbell, City Librarian, the current library facility is not adequate to serve National City's existing population. Therefore, library facilities are not expected to be adequate to serve the additional population associated with Lincoln Acres. Costs to bring the library to an adequate level of service are unknown at this time. The 1999-2000 Budget shows revenue sources for the National City Public Library as a portion of the property taxes collected and grants from the State Public Library Fund. The National City Public Library is expected to receive $350,000 from property tax revenue for FY 1999-2000, $7,500 from State Homeowner's Property Tax Relief (HOPTR) funds and an City of National City Proposed Annexation of Lincoln Acres October 26, 2000 38 Draft - Fiscal Impact Analysis Expenditures additional $589,859 as a transfer from the General Fund53. The total amount of revenue received per property tax dollar could not be determined since a majority of the revenue provided to the Library Fund is from the city's General Fund through an interfund transfer. The property tax portion of the General Fund transfer is not identified in the city's Annual Budget. Therefore, the actual revenue that would be generated from the annexation of Lincoln Acres could not be fully determined. However, using the available data from the city's Annual Budget, a revenue amount from property tax of $22.61 per dwelling unit was determined54. Based on this assumption, it is estimated that Lincoln Acres could generate approximately $13,65555 in property taxes annually for the library (see Table 12 on page 41). An amount of $0.4856 per dwelling unit is assumed to be provided from the State HOPTR funds, which results in $29357 generated for the library. Together, property taxes and State HOPTR funds could result in approximately $13,947 in annual revenues for the library from the Lincoln Acres area. Any shortfall for library funding would be provided by a transfer from the General Fund. According to 1999-2000 Annual Operating Budget for National City, total expenditures for the Library Fund are $947,359, or $61.19 per dwelling unit. Based on this number, Lincoln Acres is anticipated to create a demand of $36,959 per year in expenditures for library services, which could increase to an amount between $61,191 and $80,160 per year upon build out. 53 City of National City, Annual Operating Budget - Fiscal Year 1999-2000 54 $350,000 / 15,482 du = $22.61per du 55 $22.61 x 604 dwelling units = $13,655 56 $7,500 / 15,482 du = $0.48 per du 57 $0.48 x 604 dwelling units = $293 City of National City Proposed Annexation of Lincoln Acres 39 Draft - Fiscal Impact Analysis October 26, 2000 Summary As shown in the 1999-2000 Budget, a General Fund transfer accounts for the difference between library expenditures and revenues generated from property taxes and State HOPTR funds. It is assumed that any difference between revenues and expenditures due to Lincoln Acres would be accounted for by an increase in the General Fund transfer amount. As shown by Table 12 on page 41, the annexation of Lincoln Acres is anticipated to create an additional demand for $23,012 from the General Fund transfer. This could increase to an amount between $38,100 and $49,911 upon build out of Lincoln Acres. The National City Public Library is designed to be self -funded, as a result it is funded by the Library Fund and is analyzed separately here. The primary sources for revenues for the library are property taxes, State HOPTR funds and a transfer from the General Fund. Based on best available information, Lincoln Acres could generate $13,947 annually in revenues for the library from property taxes and State HOPTR funds. Annual expenditures are projected to be $36,959 for the library to serve the residents of Lincoln Acres. This results in a potential need for an additional $23,012 to be transferred from the General Fund for library facilities upon annexation of Lincoln Acres. City of National City Proposed Annexation of Lincoln Acres October 26, 2000 40 Draft - Fiscal Impact Analysis Year Table 12 Projected Fiscal Impacts - Library Fund Lincoln Acres Impact on the General Fund Transfer National City - FY 1999-2000 Budget REVENUES Property Tax State HOPTR (2) Total Revenues EXPENDITURES Personnel Services Maintenance and Operation Internal Charges Total Expenditures GENERAL FUND TRANSFER BALAN $350,000 $7,500 $357,500 ($569,039) ($122,290) ($256,030) ($947,359) $589,859 $22.61 perdu $0.48 perdu ($61.19) per du Lincoln Acres Upon Annexation Lincoln Acres at Build Out (1) Low Maximum $13,655 $293 $13,947 ($36,959) $23,012. $22,607 $484 $23,091 ($61,191) $29,615 $635 $30,250 ($80,160) $49,911 i0 .$() (1) Build Out amounts are based on 1999-2000 dollars. (2) Homeowner's Property Tax Relief Parks Maintenance Fund Revenues Expenditures The Parks Maintenance Fund provides funding for the maintenance of City parks, street trees, public right-of-ways, athletic fields and courts, two fire stations, the Civic Center, Public Works yard and the maintenance of the landscaped parkways near Plaza Bonita58. In addition, it helps fund special events and the coordination of the Dusk to Dawn Light Program. According to the 1999-2000 City budget, funding sources for the Parks Maintenance Fund are property taxes, state HOPTR and refunds and reimbursements. Similar to the Library Fund, the specific amount of revenue received per property tax dollar was unavailable for this report. However, given a projected budget of $400,000 from property taxes, $8,000 from state HOPTR and $100 from refunds and reimbursements, annual amounts of $25.84, $0.52 and $0.01, respectively, per dwelling unit were determined59. As Table 13 on page 44 shows it is estimated that Lincoln Acres could generate annual revenues of approximately $15,921 for the Parks Maintenance Fund. Any shortfall for parks maintenance funding would be provided by a transfer from the General Fund. Upon the annexation of Lincoln Acres, National City will acquire a small park. According to the Parks and Recreation Director, maintenance and operations costs for this park would be $25,000 a year. Initial start up costs would add an extra $5,000 during the 58 City of National City, Annual Operating Budget - Fiscal Year 1999-2000. 59 $400,000 / 15,482 dwelling units = $25.84 per du $8,000 / 15,482 dwelling units = $0.52 per du $100 / 15,482 dwelling units = $0.01 per du City of National City Proposed Annexation of Lincoln Acres October 26, 2000 42 Draft - Fiscal Impact Analysis Summary first year of annexation. Future costs are estimated at $20,000 for equipment and resurfacing, which would occur every seven years. This results in a yearly average expenditure of approximately $27,85760 for parks maintenance. The maintenance of parks is a specific activity funded by the Parks Maintenance Fund. Since this fund is not a part of the General Fund, it is analyzed separately in this section. The primary source of revenue for parks maintenance is property taxes. A portion of the revenue needed to support park maintenance comes from a General Fund transfer. As shown by Table 13 on page 44, the annexation of Lincoln Acres could generate an additional $15,921 annually for parks maintenance. Expenditures associated with the annexation of Lincoln Acres are expected to be $27,857 per year, due to the addition of a small park. This results in a possible initial net deficit for the Parks Maintenance Fund of $11,936 per year, which is expected to be covered from an increase in the General Fund transfer amount. At build out of Lincoln Acres the amount required to be transferred from the General Fund is expected to decrease to $1,702 and may even contribute a surplus in the amount of $6,674 depending on the total number of units built. 60 $25,000 + ($20,000 / 7 years) = $27,857.14 City of National City Proposed Annexation of Lincoln Acres October 26, 2000 43 Draft - Fiscal Impact Analysis Table 13 Projected Fiscal Impacts - Parks Maintenance Fund Lincoln Acres Impact on the General Fund Transfer Year National City FY 1999-2000 Budget REVENUES Property Tax State HOPTR Refunds & Reimbursements Total Revenues EXPENDITURES Personnel Services Maintenance & Operations Capital Outlay Internal Charges Total Expenditures $400,000 $25.84 per du $8,000 $0.52 per du $100 $0.01 per du $408,100 ($518,716) ($33,250) ($3,000) ($107,464) ($662,430) General Fund, Transfer $254,330 General Fund Transfer per du Balanced Budget $16.43 $o >Z co Lincoln Acres Upon Annexation Lincoln Acres at Build Out (1) Low Maximum $15,605 $312 $4 $15,921 $25,836 $312 $6 $26,155 $33,846 $677 $8 $34,531 ($27,857) ($27,857) ($27,857) $1,1.,936 -($6,674) $19.76 $1.70 $0 $ .0.: IV. CONCLUSION City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 45 Draft - Fiscal Impact Analysis CONCLUSION The proposed project would annex the approximately 277 acre area known as Lincoln Acres into the City of National City. Lincoln Acres is an older neighborhood, currently part of unincorporated San Diego County. Upon annexation, Lincoln Acres would generate annual revenues for National City in the form of secured property tax, franchise tax, business license tax, sales tax, intergovernmental revenues and miscellaneous revenues, for a -total of $386,771 per year. Annual expenditures are estimated at $1,022,445, and result from general government, police, fire, planning, engineering and public works, and parks and recreation. This results in a projected annual net deficit for the National City budget of $635,674 per year. In addition, there is an initial cost of approximately $2,000,000 needed to bring public facilities into compliance with National City's standards. Lincoln Acres is not entirely built out. A maximum of 706 additional residential units could be constructed within Lincoln Acres for a total of 1,310 dwelling units. However, since new development is restricted by topography and other constraints, the maximum amount of development allowed does not usually occur on a parcel. Therefore, this analysis looked at a low end scenario that assumed a total build out of 1,000 dwelling units to provide a range of impacts that could occur at build out of Lincoln Acres. At build out, Lincoln Acres could create an annual deficit between $345,336 and $472,822 on National City's budget. After determining the revenues and expenditures resulting from the Lincoln Acres annexation area, it has been demonstrated that this project would create a financial burden on National City's General Fund and continue to do so through and after build out of the area. The project would also create a financial burden on the City of National City Proposed Annexation of Lincoln Acres October 26, 2000 46 Draft - Fiscal Impact Analysis Library Fund, requiring additional money from a General Fund transfer. Similarly, Lincoln Acres would initially create a financial burden for the Parks Maintenance Fund, but is expected to be self-sufficient upon build out. City of National City October 26, 2000 Proposed Annexation of Lincoln Acres 47 Draft - Fiscal Impact Analysis City of National City, California COUNCIL AGENDA STATE E T MEETING DATE November 14, 2000 AGENDA ITEM NO. 19 ITEM TITLE HOLIDAY SEASON C CO Tom G. McCabe PREPARED Y DEPARTMENT City Manager EXPLANATION The City Council has adopted a policy of observing two breaks from the regular schedule of meetings during the year. The first, a post -budget recess, is planned around the 4th of July holiday. The second recess falls over the Christmas and New Year holidays. This year, Christmas Eve falls on Sunday, December 24th and Christmas Day on Monday, December 25th. Both days are designated holidays but since Christmas Eve is on a weekend day, Tuesday the 26th is the date it will be observed. New Years Day is Monday, January 1st and will be observed that day. Because Christmas Day falls on a Monday, employees will be using the preceding week as travel time to be with family. For this reason, Tuesday, December 19th is recommended to be included in the recess. In order to provide all interested parties with advanced notice for planning purposes, the Council should designate now the schedule that will constitute the holiday season recess. Thvironmerttal Review X N/A Financial Statement N/A S GAFF RECOMMENDATION Account No City Council establish the holiday season Council meeting recess as Tuesday, December 19, Tuesday, December 26, and Tuesday, January 2, 2001. BOARD/COMMISSION RECOMMENDATION N/A TTAC ENTS AiM�S None Below) A-200 {flea_ 9/&01 .iEETING DATE City of National City, California COUNCIL AGENDA STATEMENT November 14, 2000 AGENDA ITEM NO. 20 ITEM TITLE TEMPORARY USE PERMIT — McCUNE-CHRYSLER-PLYMOUTH-JEEP USED VEHICLE TENT SALE PREPARED BY Kathleen Trees, Director DEPARTMENT EXPLANATION Building and Safety This is a request from McCune -Chrysler -Plymouth -Jeep to conduct a four day used vehicle tent sale on Lot 2 at the Plaza Bonita Shopping Center, from Friday November 17 — Monday November 20, 2000. The hours of the sale are 9:00 a.m. until 7:00 p.m. D.J music will be provided as entertainment from 10:00 a.m. until 6:00 p.m. Environmental Review XN/A Financial Statement PPr Yed By: The City has incurred $150.00 in costs in processing the T.U.Y. apitcation through vatimiaisGtby Departments. Account No. STAFF RECOMMENDATION N/A Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application For A Temporary Use Permit with recommended conditions of approval A-200 (9. 99) CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED Conditions of Approval SPONSORING ORGANIZATION: McCune Chrysler Plymouth Jeep EVENT: Used Vehicle Tent Sale DATE OF EVENT: November 17-20, 2000 TIME: 9:00 a.m. until 7:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x ] POLICE YES [ x ] NO [ 1 SEE CONDITIONS [ 1 SPECIFIC Conditions of Approval: FIRE (336-4550) 1. The National City Fire Department, per NFPA and the California Fire Code, will require the issuance of a permit for this event, just as we have in the past. There are issues regarding size, occupancy, fire extinguishers, exit signs, etc. 2. The permit is available from the Fire Department during normal business hours and is usually handled by the event coordinator. 3. No tent or canopy over 200/400 sq. ft., can be erected in the city without the proper permit. FINANCE (336-4330) A Business License is required of all vendors and businesses participating in the special event. Each separate vendor must have a separate business license. Merchants licensed for the site can operate on their current license. OCT 30 '00 10.16RM PLAZA BONITA P.1 Westliek( Facsimile o sH PPINGTOWN DATE: October 30, 2000 TO; Claudia Gallegos National City Administration FACSIMILE NUMBER: FROM: Holly Yarris PHONE NUMBER: (819) 267-2850 Re: McCune Chrysler Plymouth t3liiLDING AND SAFETY DEP , RECEIVED OCT 5 9 2000 NATIONAL CITY, CALIF. PLAZA BONITA 3030 Plaza Bonita Road National City, CA 91950 Telephone (619) 267-2869 Facsimile (519) 472-5652 This is to advice you that McCune Chrysler. Plymouth has permission to do a used car sale in Lot 2 November 17- 19, 2000. Please call me if you have any questions. Cc; Cindy Kellems The contents of this facsimile (Including attachments) may be privileged and confidential. Any unauthorized use of the contents is expressly prohibited. If you have received the document in error, please advise us by telephone (reverse charges) immediately and then shred the document. Thank you. Type of Event: _ Public Concert _ Fair _ Festival _ Parade _ Demonstration _ Circus _ Motion Picture _ Grand Opening Other Event Title: 7--;-, IIJEd C: "7"-N.-1- -t-E Event Location: PC- A � A^/ i 771- _ Community Event _ Block Party Event Date(s): From f V(1 / 7�t lO vi- < Total Anticipated Attendance:h/Day/Year G30 Participants) i� (.4J fA Spectators) Actual Event Hours: -I pm to 7 aiii0 Setup/assembly/construction Date: /k10 Y- / 6 Start time: /0 Al'-') Please describe the scope of your setup/assembly workor(specific details):.7i / t C. L go (7pc�-Trn<ei (yam, /0 iit-1 y( G Dismantle Date: Ak) ✓-e)O Completion Time: List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. "-/f Sponsoring Organization: Me- ea nl 6 rM� ©7-1 - Chief Officer of Organization (Name) £ `6✓i-4t Applicant (Name): Ail ( 2((/Lf-6 A/�d nnl D£S (� /� C� Address: �3 0 I)14 I L l� 17 % IJ L V ri r N 47 ,I e C-H I (�Z Daytime Phone: 477 110 I Evening Phone: ( ) V E Fax: I"11 47¢S34-a Contact Person "on site" day of the event: t-ti �)µ{ N -)-S / q Pager/Cellular: l t- 3 q( 4- 7 NOTE: THIS PERSON MUST BE IN AT 04 ANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY:,OFFICIALS x For Profit Not -for -Profit el Og Fie,461 kei N-CSn3 t Is your organization a "Tax Exempt, nonprofit" organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): _YES t\NO YES 7IN NO $ /T , Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ (S ®(%tom Estimated Expenses for this event. $ /U/A What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. (tiM Il t tf hf 1 / (4 \f ; c(,$ -b Cie f I c c_ 2 _ YES NO Does the event involve the sale or use of alcoholic beverages? is YES NO Will items or services be sold at the event? If yes, please describe: _ YES NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. _ YES NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: > Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. > Food Concession and/or Food Preparation areas /Cl/ n Please describe how food will be served at the event: t If you intend to cook food in the event area please specify the method: GAS ELECTRIC CHARCOAL OTHER (Specify): > Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) > Tables and Chairs > Fencing, barriers and/or barricades > Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: L c9 T V� l t� 1 6 p U -P Q S cte- 3 PI describe your procedures for both Crowd Control and Internal Security: ec.,2.Z1 1/1 ( LC_ Ote l ii� 1\11.1s,-L.� Kee _k) P.- c r 7 YES ANO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: _ YES J\NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Please indicate what arrangement you have made for providing First Aid Staffing and Equipment Please describe your Accessibility Plan for access at your event by individuals with disabilities: N� �cTl0 1,1 s- Ote.„ f t tiv tv L—S Please provide a detail0 description of your PARKING plan: v.3 (Y % LL 4 Please describe your plan for DISABLED PARKING: Please describe your plans to notify all residents, businesses and churches impacted by the event: J q — J t2T k k 15� � 4Ati r NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. )YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: %i /A Number of Bands: A ( A N test Type of Music: OYES _ NO Will sound amplification be used? If YES, please indicate: Start time: C j 1j pm Finish Time ~c% a pm YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/'pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: _OYES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: Mie,++i L- EC �I S 5 For Office Use OnCy Department Date Yes No Condition(s) of Approval Initial Specific Conditions of Approval DUILEMG AND SARIN DE RECEIVED OCT 2 2000 NATIONAL CITY, CAL 6 Qq NOVEMBER 14, 2000 WE, THE UNDERSIGNED RESIDENTS OF NATIONAL CITY REQUEST THAT FRED SOTO RESIGN HIS POSITION AS A MEMBER OF CITY COUNCIL. WE FIND THAT HE IS AN EMBARRASSMENT TO OUR CITY AND HIS ACTIONS ARE NOT COMMENSURABLE TO THOSE OF A CITY COUNCIL MEMBER. NAME c.„ ADDRESS ,„2)( t an-4_ -774_ / 7 " -946 1/1S-Z) E 6-17? S7— A) 4/161 W.:ZS • k-ktci 1,\fc..• McCi 603 C. gei 2 si"h /s nit/04/(7 ff-O / 7(TcrJ 1017 3 Nalc, / Z / 7 D ,L.`" /1-7 t,Pk.! ( ,9 z - (5 11--D,Cw4- q0\ en-A9-A-itc 1-1v7 20, pr f7" (t), r?,( 1:Z4 1/ V. PIC- Z'`3tt L9 -13 (-7 . A v 7 . NC ee,r1T6ra NOVEMBER 14, 2000 WE, THE UNDERSIGNED RESIDENTS OF NATIONAL CFI Y REQUEST THAT FRED SOTO RESIGN HIS POSITION AS A MEMBER OF CITY COUNCIL. WE FIND THAT HE IS AN EMBARRASSMENT TO OUR CT1Y AND HIS ACTIONS ARE NOT COMMENSURABLE TO THOSE OF A CITY COUNCIL MEMBER. NAME ADDRESS _' G{. /%/S— Z� ' 0 / 93-6? '/3 '7(vs /r/A7i cv of Q.: k 9 (9c a Ir. ,u C wuv, Cifr , w-?,Ft2-/ JIG() ,/e fei split (7 wry Z.cv 74„,7-4„^4) E [_171_,ey It- /7 i c11. I/. a '1n n0S s2A4 Q..91 q /gy- ), / ,j /41 Y /7G 1 Mak -900 019 co—b /7 1f pis-6