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Home My WebLink About2001 05-08 CC AGENDA PKTAGENDA OF A REGULAR MEETING NATIONAL CITY COUNCIL COUNCIL CHAMBERS 1243 NATIONAL CITY BOULEVARD REGULAR MEETING - TUESDAY, MAY 8, 2001 - 6:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY THE CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETINGS OF APRIL 24, 2001 AND MAY 1, 2001. COUNCIL AGENDA 5/08/01 Page 2 PROCLAMATIONS Proclaiming May 2001 as: "VETERAN APPRECIATION MONTH" Proclaiming May 12, 2001 to be: "NATIONAL ASSOCIATION OF LETTER CARRIERS FOOD DRIVE DAY" INTERVIEWS/APPOINTMENTS Housing & Community Development Committee - Reappointment PUBLIC HEARINGS 1. Public Hearing - Approving the Draft 2001-02 Consolidated Plan Annual Plan, including the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) Program budgets. (Community Development Commission) **Refer to Item No. 12** 2. Public Hearing — Conditional Use Permit for a vehicle storage lot on vacant property north of 1330 Harding Avenue. (Applicant: J. Vernon Myres) (Case File No. CUP-2001-01) {Planning) 3. Public Hearing — Appeal of Zone Variance to allow a residential unit and eliminate all required parking at an existing 4-unit apartment building at 930-932 E. 18th Street. (Applicant: Janet Carreon) (Case File No. Z-2001-02) (Planning) CONSENT CALENDAR Consent Calendar: Consent Calendar items involve matters, which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. COUNCIL AGENDA 5/08/01 Page 3 CONSENT CALENDAR (Cont.) 4. Resolution No. 2001-65 Resolution of the City Council of the City of National City awarding a contract to Nickell Engineering for the National City Parking Lot Resurfacing Project. (Engineering Spec. No. 00-16) (Engineering) 5. Resolution No. 2001-66 Resolution of the City Council of the City of National City approving Change Orders No. 1 and 2, accepting the work and authorizing the filing of a Notice of Completion for the Kimball Bowl Open -Air Amphitheater Renovation Project. (Engineering Spec No. 99-8) (Engineering/Public Works) 6. Resolution No. 2001-67 Resolution of the City Council of the City of National City awarding a contract to MJC Construction for the San Miguel Court Sewer Project. (Engineering Spec. No. 00-17) (Engineering) 7. Resolution No. 2001-68 Resolution of the City Council of the City of National City accepting the work and authorizing the filing of a Notice of Completion for the Las Palmas Park Ballfield Improvements Project. (Engineering Spec. No. 00-4) (Engineering) 8. Resolution No. 2001-69 Resolution of the City Council of the City of National City authorizing the Mayor to approve submittal of an application to the California Infrastructure and Economic Development Bank for financing of the Fire Station Project and approving certain other matters in connection therewith. (Fire) COUNCIL AGENDA 5/08/01 Page 4 CONSENT CALENDAR (Cont.) 9. WARRANT REGISTER #44 (Finance) Ratification of Demands in the amount of $ 288,728.71. (Finance) 10. Claim for Damages: Terry Wayne Hanks (City Clerk) 11. Claim for Damages: Teresa Diaz (City Clerk) NON CONSENT RESOLUTION 12. Resolution No. 2001-70 Resolution of the City Council of the City of National City approving the Draft 2001-02 Annual Plan, including the Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) program budgets. (Community Development Commission) **Refer to Item No. 1** NEW BUSINESS 13. Temporary Use Permit Council of Filipino Organizations --Philippine Faire 2001. (Building & Safety) -� CITY MANAGER COUNCIL AGENDA 5/08/01 Page 5 NEW BUSINESS (Cont.) —* CITY ATTORNEY —> OTHER STAFF --> MAYOR —* CITY COUNCIL PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. ADJOURNMENT Next Regular City Council Meeting — May 15, 2001 at 3:00 p.m. - Council Chambers, Civic Center. TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE �A. y _ —, ,"e.. I, ' TC r�v� . -: `.-4 ,.2 j^3j/'%-- � ..'—"� .:f- v.. 5---- ,,- u:. -'4.: 3Y' '_d4� O]'`."c],— — >__ _ —.. --: --, :. }-- -,,_ , --:.-__ ' -�-E -�—:;1'--.i s„ —..- —•' -k._. --r -t WHEREAS, WHEREAS, WHEREAS, WHEREAS, itt of National 11wrtamatunt The people of our community have great appreciation and admiration for the many local men and women who served their country in the armed forces to protect and preserve the freedoms enjoyed by our community and by all Americans; and Some Veterans have encountered obstacles in readjusting to civilian life; and Veterans, many of them disabled, represent a significant share of our State's homeless population; and Veterans possess a wide variety of valuable job qualifications and skills, including experience, maturity, leadership, and loyalty, that make them ideal candidates for employment; and Local Veterans Employment Representatives assigned to Employment Development Department Offices are committed to ensuring that Veterans receive the services and programs to which they are entitled, and to promoting employer interest in hiring veterans; and NOW THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim May 2001 as: "VETERAN APPRECIATION MONTH" in National City and urge all local employers, organized labor, veterans organizations, and other government leaders to support this worthy campaign to increase employment opportunities for the men and women who have faithfully served our nation in the military. isSN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of ;National City be affixed this 8th day of May 2001 G"� H. WATERS 4lrtittamatitiu WHEREAS, The National Association of Letter Carriers, the United States Postal Service and the San Diego Postal Branch No. 70 have joined together for the 2001 Annual Letter Carriers' Food Drive; and WHEREAS, The Food Drive was initiated in 1991 to assist the many community food banks, food pantries and homeless shelters throughout the nation; and WHEREAS, The Letter Carriers and local food bank representatives, have developed a food delivery system that allows residents along postal routes to donate non-perishable food items to the local food banks; WHEREAS, The Food Drive effort is a community -based endeavor and all food items donated remain within the local community to serve the needs of the community; and WHEREAS, The second Saturday in May has been set aside for the Annual Food Drive for the collection of food items donated by postal customers. NOW, THEREFORE, I, GEORGE H. WATERS, Mayor of the City of National City, do hereby proclaim May 12, 2001 to be: "NATIONAL ASSOCIATION OF LETTER CARRIERS FOOD DRIVE DAY" in the City of National City and urge all our citizens to join in this effort and leave a food item by the mailbox on Saturday for the letter carriers to pick up as they make their rounds.. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of National City to be affixed this 8th day of May, 2001. Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor APRIL 19, 2001 TO: COUNCILMEMBERS FROM: MAYOR WATERS SUBJECT: HOUSING & COMMUNITY DEVELOPMENT COMMITTEE Please be advised that Georgia Guarano's term on the Housing & Community Development Committee expires on April 28, 2001. Ms. Guarano has served three terms and is requesting reappointment. If there are no objections, I recommend we reappointment Ms. Guarano to the Housing & Community Development Committee for a term ending April 28, 2003. This item will be placed on the Council Agenda for the meeting of Tuesday, May 1, 2001. uLLeta"-- GEOR r H. WATERS MAYOR GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT; It is the purpose and indent of this form to provide the City Council with as much background information as possible on those persons willing to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (1) year from the date it is submitted. PLEASE CHECK THE BOARD OR COMMISSION FOR WHICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Sena Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner s3, Name: (3UA R A Iv (Last) Home Address: 41e 14 A RR I SOIV 4!/E. Planning Commission Port Commission Traffic Safety Committee Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee rr (First) Telephone: Residence (G 19 2/.1-3504- ) NUMBER OF YEARS YOU HAVE UVED IN: CALIFORNIA? l 4- SAN DIEGO COUNTY? 6 I NATIONAL CITY? . ARE YOU A REGISTERED VOTER: YES (/ NO Birth Date y-/ 4-3 3 (Optional) Colleges attended and degrees held, if any: BusinessNifork ( Related Professional or Civic Experience: SE 2t/E 0 nit) ff('_ )e.. "PsrreeED t3asi, erS ocuiv6 A2. PLEASE INDICATE BELOW ANY FURTHER INFORMATION THAT WILL BE OF VALUE REGARDING YOUR SERVICE ON THE ABOVE NAMED BOARDS, COMMITTEES OR COMMISSIONS: DATE: 4' / 9 —Q / YOUR SIGNATURES RETURN COMPLETED FORM TO: THE CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD, NATIONAL CITY, CA 91950 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 8, 2001 1 AGENDA ITEM NO ITEM TITLE PUBLIC HEARING: APPROVING THE DRAFT 2001-02 CONSOLIDATED PLAN ANNUAL PLAN, INCLUDING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT BUDGETS DEPARTMENT EXPLANATION, Paul Desrochers CDC This public hearing is continued from the April 24th, 2001 City Council Meeting when the Council considered public comment on the housing and community development needs of National City residents. HUD requires that the City formulate a 2001-02 Consolidated Plan Annual Plan or "Action Plan" to explain what activities the City will undertake during the next year to address priority needs in terms of local objectives that have been identified in the 2000-2005 Consolidated Plan (five- year plan). In other words, HUD wants to know what activities of the new five-year strategic plan will be accomplished in 2001-02. A draft of the 2001-02 Action Plan has been prepared in accordance with HUD regulations. These plans are currently in draft form and have been released for a 30-day public review period from April 2 through May 3, 2001. No public comments were received. Each year the City completes a process to solicit and approve programs and projects eligible for federal funding. The Department of Housing and Urban Development (HUD) has informed the City that $1,460,000 in Community Development Block Grant (CDBG) and $702,000 in HOME Investment Partnership Act (HOME) funds will be available for the Consolidated Plan program year 2001-02. Environmental Review X N/A Financial Statement The City will receive $702,000 in HOME and $1,460,000 in CDBG funds from the Department of Housing and Urban Development for 2001-02. Account No STAFF RECOMMENDATION City Council approve the draft 2001-02 Annual Plan including proposed CDBG and HOME programs' budgets; and authorize CDC staff to submit said plans to Los Angles HUD Field Office for approval. BOARD/COMMISSION RECOMMENDATION CDBG and HOME recommendations from the Housing and Community Development Committee (HCDC) and CDC Staff are listed in Attachments Nos. 2 and 3 of this report. TT CHMENTS (Listed Below) 1. Proof of Publication (Public Hearing Notice) Resolution No A-200 (Rev. 9/B0) ATTACHMENT 1 PROOF OF PUBLICATION (2015.5 C.C.P) STATE OF CALIFORNIA, County of San Diego: I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of THE STAR NEWS, a newspaper of general circulation, published ONCE WEEKLY in the city of National City and the South Bay Judicial District, county of San Diego, which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of San Diego, State of California, under the date of April 23, 1951, Case Number 182529; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 4/13 all in the year 2001 Dated at Chula Vista, California 91910 certify (or declare) under penalty of perjury that the foregoing is true and correct. this 13t Signatu PRINCIPLE CLERK This space is for the County Clerk's filing stamp Proof of Publication of NC 13675 PUBLIC HEARING NOTICE -I! 2001-02-CONSOLIDATED- PLAN. FUNDING -- ALLOCATION FOR `.'-_ 'z— • COMMUNITY 1 DEVELOPMENT BLOCK Public Hearin GRANT (CDBG AND•: 9 ' HOME1NVESTMENT: PARTNERSHIPPikf T"': (IVMEI PROG_,,:-. The City.Councri oflbe.G4 of National City iwlf hold a • PUBLIC HEARING,ori April 24th,.2001, at 6:00 PM and,. continue this _public hear • ing until May •8; 2001; at` 6:00 PM in trig OW Council Chambers,:.1243 National City Boulevard, National.:. City, CA .. .:.;. The. purposeof he'pubriC., hearing is to invite ;publio'_ ' comment'. on' the:;expentliz..: tore ot:FY 2001-02•Consort`.: idated PIair:fundingas well i-as comment on: the.oti)ec- i fives of the : AnnualPlan. Approximately:: $2;000,000 , will be spent. in.C)06'lid HOME Program funding:: The "following Consoli Idated FlairBudget reflects all' .requests -for.: the, PY:: 2001.-02 CDBG end:HO.ME' j Budgets. FY 20014/2 /.. . . CONSOLIDATED'PLAN BUDGET REQUESTS DBG Administration& :Planning. :- •- $75,000 "PublicServiees $751;690', i-City Capital: Improve- ments $1.:2A1/00,- I CoinmunityiEeopomiC` : Development $623;125 - i`IHOMEE l'Adniinistration .,$70,200 first rime ''Hornebuyers. 450,000.'. Rental-Pipperty I- Relab7dation $400 0OII. f CHDOOgeratio105300: 'ns$ TOTAL FUNDS REQUESTED $3 511 315 TOTAL FUNDS • 'AVAILABLE $2,162000 _rOVERAGE:' 1$1.349415 Further Intonnation,.:on the above • Consolidated Plan activities can,:be ;ub- iarned -at the Community- Development Commission office at140.E 12th=St,eet Suite B,".National 91950 Or by caIIin ifarikas at 9) 335-4 (6f264 Paul Desr0chers '... Fxerutive Director:.. 'NC13675- 4/13/01" RESOLUTION 2001 - 70 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE DRAFT 2001-02 ANNUAL PLAN INCLUDING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM BUDGETS WHEREAS, the City of National City administers the allocation of CDBG and HOME funding for the Federal Government under the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, as a grantee of CDBG and HOME funds,. the City of National City is required to prepare a One -Year Annual Plan for FY 2001-02 that coincides with the priority needs and objectives of the 2000 - 2005 Consolidated Plan; and WHEREAS, the City desires to allocate program funds for the 2001-02 program year; and WHEREAS, the City Council of the City of National City held a public hearing on the allocation of said funds on January 16, April 24, and May 8, 2001; and WHEREAS, the City has agreed to allocate these funds as shown on Exhibits "A" and "B" attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of National City that the CDBG and HOME funds as shown on the attached Exhibits "A" and "B" are approved. BE IT FURTHER RESOLVED that the Mayor is hereby authorized, on behalf of the City Council, to submit the 2001-02 Annual Plan for the expenditure of said funds to the U.S. Department of Housing and Urban Development (HUD). PASSED and ADOPTED this 8th day of May, 2001. ATTEST: Michael R. Dalla, City Clerk George H. Waters, Mayor APPROVED AS TO FORM: ser, III, City Attorney By: Ru. olf . decky Senior Assistant City Attorney City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 8, 2001 AGENDA ITEM NO. 2 ITEM TITLE PUBLIC HEARING — CONDITIONAL USE PERMIT FOR A VEHICLE STORAGE LOT ON VACANT PROPERTY NORTH OF 1330 HARDING AVENUE (APPLICANT: J. VERNON MYRES) (CASE FILE NO. CUP-2001-01) PREPARED Charley Marchesant5 DEPARTMENT Planning EXPLANATION The Council set this item for hearing at their April 3, 2001 meeting. The attached report describes the project in detail. Environmental Review X NIA Categorical Exemption Financial Statement N/A Account No. / STAFF RECOMMENDATION Staff concurs with the Planning Commission action. BOARD6 COMMISSION RECOMMENDATION The Planning Commission had approved this Conditional Use Permit on March 19, 2001. Vote: Ayes - Valderamma, Godshalk, Martinelli, Ungab, Baca Absent - Detzer, Parra ATTACHMENTS ( Listed Below ) 1. Background Report 2. Planning Commission Resolution 3. Findings for Denial 4. Location Map A-200 (9/80) Resolution A. 4. Department Comments 5. Notice of Exemption 6. Application 7. Applicant's plans Background Report: The applicant proposes to pave and fence an 11,500 square foot vacant area for use as a vehicle storage facility. The area includes four parcels in the MLR (Light Manufacturing Residential) zone on the west side of Harding Avenue between Civic Center Drive and 14t' Street. Single-family homes are adjacent to the property on the south and east across Harding Avenue. Cozine's liquor store is north of the property and a warehouse building is located to the west, across an alley. The property owner intends to lease the site to a local moving company. Moving trucks will most likely exit the property in the mornings and returning in the evenings. Vehicles including semi -trucks and trailers, bobtails, flatbed trucks, and box vans will be stored on the property. Vehicular access will be through a gated entrance west of the property on the alley. A ten -foot emergency access gate off Harding Avenue will be installed to satisfy Fire Department requirements. A six-foot setback area on Harding Avenue will be landscaped with trees, shrubs, and groundcover in accordance with the attached landscape plan. The remainder of the site will be enclosed with a six-foot chain link fence containing redwood slats for screening. Conditions of approval as adopted by the Planning Commission include a required five- foot landscaped setback (not shown on the submitted plans) between the project site and an existing single-family home to the south. This was required despite opposition from the applicant. There is currently a beautification project underway on Civic Center Drive. While the storage yard project is not located on Civic Center Drive, stored vehicles will be partially visible from that street. The applicants proposed landscaping, however, may improve the view of the property. Possible benefits from the project include occupation of a site commonly used for illegal dumping and the merger of four existing substandard parcels (as required by conditions of approval). The minimal improvements of paving and fencing the vacant land may allow for a more compatible permanent development in the future. Additionally, while the proposed use may not be compatible with the residential character of the area, attached conditions of approval limit the hours of operation and prohibit vehicle repair and outdoor storage of items other than vehicles at the site. The Planning Commission voted to approve the project at their March 5, 2001 meeting. The applicant spoke in favor of the project. There was no public testimony. Recommended findings for the project and conditions of approval are those included in the attached Planning Commission Resolution. Possible findings for denial are also attached. RESOLUTION NO. 08-2001 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR A VEHICLE STORAGE LOT ON VACANT PROPERTY NORTH OF 1330 HARDING AVENUE. APPLICANT: J. VERNON MYERS. CASE FILE NO. CUP-2001-01 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for a vehicle storage lot on vacant property north of 1330 Harding Avenue at a duly advertised public hearing held on March 5, 2001, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. CUP-2001-01 maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 5, 2001, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the four vacant parcels are large enough to accommodate the proposed use and landscaping. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to cany the volume and type of traffic generated by the proposed use, since the site is connected via an alley to Civic Center Drive, a collector street with nearby access to north and southbound Interstate 5. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since conditions of approval will limit the hours of operation and since required landscaping and fencing will screen and buffer the use from an adjacent home and residences across Harding Avenue. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the use will provide needed vehicle storage for a nearby moving business. In addition, the use will provide control of a vacant area that has been plagued by dumping violations in the past. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes an outdoor vehicle storage facility, and shall conform with Exhibit A, Case File No. CUP-2001-01, dated January 25, 2001, except as modified by conditions of approval. 2. To satisfy Fire Departments, a gate that opens to a minimum width of ten feet shall be provided off Harding Avenue for emergency access. A rolling type with a Knox Key or with a padlock is acceptable. 3. A drainage plan shall be submitted to the satisfaction of the City Engineer showing all of the proposed and existing on -site and off -site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with City requirements. 4. All surface run-off, including landscaping irrigation within the public right-of-way, shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development. 5. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed outside of the sidewalk, and the irrigation mainline upon private property only, as required by the City Engineer. The property owner or, its successor or assigns, shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon written notification by the City Engineer. 6. For P.V.C. irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines. 7. Street improvements along the property frontage shall be kept free from weed growth. 8. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the drainage or improvement plans. If disturbed, they shall be restored by a licensed land surveyor or civil engineer after completion of the work. A Corner Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the National City Engineering Department. 9. A permit shall be obtained from the Engineering Department for all improvement work within the public right-of-way. 10. Street improvements shall be in accordance with City standards. Abandoned driveway aprons on Harding Avenue shall be replaced with curb, gutter and sidewalks. 11. The existing substandard lots (APNs 559-035-10,11,12,13) shall be merged into one parcel prior to the use of the property. 12. Redwood slats shall be inserted into the chain link fence surrounding the parcels for screening. 13. The hours of vehicle operation shall be limited to between 6am and 11pm, daily. 14. A 5-foot landscaped setback is required between the proposed storage lot and the adjacent single-family home to the south. A detailed landscape and irrigation plan including both the front and side yards shall be submitted for approval by the Planning Department prior to development of the site. Approved landscaping shall be installed prior to operation of the vehicle storage lot. 15. An approved business license shall be required for any business using the vehicle storage lot. 16. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 17. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 18. The repair of vehicles shall not be allowed on the storage lot at any time. 19. The outdoor storage of items other than vehicles shall not be allowed at any time. 20. Non -operable or wrecked vehicles shall not be stored on the site at any time. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of March 19, 2001, by the following vote: AYES: VALDERRAMA, GOVSTI LA K, UNGAB, BACA, MARTINELLI NAYS: ABSENT: PARRA, DETZER ABSTAIN: RECOMMENDED FINDINGS FOR DENIAL 1. That the proposed use will have an adverse effect upon adjacent or abutting properties, since open storage of large commercial vehicles will not be compatible with the concentration of single-family homes in the area, and inadequate separation by landscaping or fencing/walls will be provided to avoid this incompatibility. 2. That the proposed use is not deemed essential and desirable to the public convenience and welfare, since the proposed use will conflict with the ongoing beautification efforts on Civic Center Drive. PROPOSED VEHICLE STORAGE LOT ZONE BOUNDARY LOCATION MAP 1300 block of Harding Avenue CUP-2001-01 NATIONAL CITY PLANNING DRN. DATE: 02/21/01 INITIAL HEARING: 03/05/01 NATIAL CITY FIRE DEFAiAMENT 333 East 16th Street i ("Try - Lc: NATIONAL CITY, CA 91950 (619) 336-4550 DATE: 02-07-01 TO: File FROM: Jeff Burriss, Deputy Fire Marshal SUBJECT: CUP 2001-01, Parking Lot @ 13th & Harding The fire department will require another gate off Harding Ave. for our emergency access. The gate must open to a minimum width of 20 feet. It can be a rolling type with a Knox Key or with a padlock which we would cut if entry was required. NATIONAL CITY PLANNING DEP RI' .I dT City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 February 8, 2001 1 2 ?u01 ENGINEERING REQUIREMENTS FOR NEW PARKING LOT To: Roger G. Post, Director of Planning Department From: Adam J. Landa, Engineering Department Via: Stephen M. Kirkpatrick, Principal Civil Engineer Subject: NEW PARKING LOT AT THE 1300 BLOCK OF HARDING AVENUE 1. A drainage plan shall be submitted showing all of the proposed and existing on -site and off - site improvements. The plan shall be prepared by a Registered Civil Engineer, or other qualified professional, and shall be in accordance with the City requirements (Appendix Chapter 33 C.B.C. and Ordinance 99-2164). 2. All surface run-off, including landscaping irrigation within the public right-of-way, shall be collected by approved drainage facilities and directed to the street by sidewalk underdrains or a curb outlet. Adjacent properties shall be protected from surface run-off resulting from this development (Ordinance 99-2164) . 3. The property owner, or its successors and assigns shall be responsible for the maintenance, repair, or reconstruction of all irrigation and landscaping improvements installed within the public right-of-way. Sprinkler heads shall be adjusted so as to prevent overspray upon the public sidewalk or the street. The proposed sprinkler heads shall be installed behind the sidewalk, and the iririgation mainline upon private property only, as required by the City. The property owner or, its successors or assigns, shall remove and relocate all irrigation items from the public right-of-way at no cost to the City, and within a reasonable time frame upon a written notification by the City Engineer (Ordinance 99-2164). 4. For P.V.C. irrigation lines in the public right-of-way, a metallic identification tape shall be placed between the bottom layer of the finished surface and the top of the lines (Ordinance 99-2164). ® Recycled Paper Planning Department February 8, 2001 Page 2 5. The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods (Ordinance 99-2164). 6. All existing survey monuments, including any benchmark, within the boundaries of the project shall be shown on the plans. If disturbed, they shall be restored by a licensed land surveyor or civil engineer after completion of the work. A Comer Record shall be filed with the County of San Diego Recorder. A copy of the documents filed shall be given to the National City Engineering Department (Ordinance 99-2164). 7. A permit shall be obtained from the Engineering Department for all improvement work within the Public Right -of -Way. (Ordinance 1473, 1491, 1734, 1927, 1954, 92-2033). 8. Street improvements shall be in accordance with the City Standards. Abandoned driveways (on Harding Avenue) aprons shall be replaced with curb, gutter and sidewalks (Ordinance 1473, 1491, 1734, 1927, 1957, 92-2033 and 99-2164). AJL:jha2 HARDING TO: City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: CUP-2001-01 Project Location: 1300 block of Harding Avenue Contact Person: Charley Marchesano Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: Conditional Use Permit to allow the storage of moving trucks and trailers adjacent to a residential use. Applicant: J. Vernon Myres (Property owner) Telephone Number: (619) 440-9091 Exempt Status: [� Statutory Exemption. ® Categorical Exemption, 15332 (In -fill Development Project) ID Not a project as defined in Section 15378 of CEQA Ei Not subject to CEQA Reasons why project is exempt: This project involves the construction of a vehicle storage lot, surrounded by urban uses and causing no foreseeable impact to the environment. Date: Charley Marchesano Assistant Planner Co Recycled Paper NATIONAL CITY, CALIFORNIA APPLICATION for Conditional Use Permit Planned Development Permit Planned Unit Development Permit Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619) 336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Case Number W.f .- l O\ — (� J Filing Fee $ 1 \1--50 Receipt No. Date Received l j25rbl Bye . C.AI1J E.A.F. Required Fee $ Related Cases LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient space) /goo K AIfe/R/r c `S .4- % 035" rl 1.35 0-5 o 35 I // PROPERTY LOCATION 'S/2., tS / 3 er ,8/0e k f7 19,e di rr 9 41 e No. Sheet between /3 �(/ d G at Q D#)and / 41 COMBINED GENERAL PLAN/ZONING DESIGNATION M L. iE Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 1 of 4 REQUEST: The Applicant requests a Conditional Use Permit (Chapter 18.116), Planned Development Permit (Chapter 18.126), or Planned Unit Development Permit (Chapter 18.30) to use'the above described property for the following purposes: ata le PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: ,i v d f YAP' Signature (Si i i : e acknow edges that application is being filed) Address: Urn,/ ,C/,f ea lv O . E417;J.t), y,2o27 Phone No.C[%q)./Ld _ 909/ Fax No. Date: Name: egirmature Address: .) 1 es a. 77-� attire acknowledg that this application is being filed) l 16/ rLP ii%Ltd LZ. 6:l C°4,Q.d, CA- ieVO Phone No. a / q) '/tic — QED r1 j Fax No. Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 2 of 4 APPLICANT Name: f , P,ea p? o 4/ y to tP S (Please type or print) Signature: ��(..412,9,6.1 '(Signature certifies that the ormation submitted with this application is true and accurate to the best of the applicant's knowledge). Address: / % Q,$ % r (.( to,e 7`o Ore., Phone No. (6iq) 111110 —Qr9 Fax No. Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 3 of 4 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 8, 2001 AGENDA ITEM NO. 3 ITEM TITLE PUBLIC HEARING — APPEAL OF ZONE VARIANCE TO ALLOW A RESIDENTIAL UNIT AND ELIMINATE ALL REQUIRED PARKING AT AN EXISTING 4-UNIT APARTMENT BUILDING AT 930-932 E. 18TH STREET (APPLICANT: JANET CARREON) (CASE FILE NO. Z-2001-02) PREPARED BY Charley Marchesano DEPARTMENT Planning EXPLANATION. The applicant appealed the Planning Commission's denial of the proposal in her letter dated April 3, 2001. The attached background report explains the proposal and the Planning Commission's action. Environmental Review X N / A Categorical Exemption Financial Statement N/A Account No. STAFF RECOMMENDATION Staff concurs with the action of the Planning Commission and recommends that the Zone Variance be denied. BOARD/COMMISSION RECOMMENDATION The Planning Commission voted to deny this Zone Variance request on April 2, 2001. Vote: Ayes — Parra, Godshalk, Martinelli, Ungab, Baca Absent — Detzer, Valderrama TK<.CHMENTS (Listed Below) Resolution No 1. Background Report 5. Department Comments 2. Planning Commission Resolution with findings 6. Notice of Exemption 3. Findings for approval 7. Appeal Letter 8. Application A-200 (Rev. 9/80) 9. Applicant's plans Attachment 1. Background Report The property owner/appellant is asking for density and off-street parking variances in order to legalize the conversion of a four -car garage into an 800 square foot, one - bedroom apartment. The apartment, currently unoccupied, is adjacent to the alley behind a four -unit apartment building with no remaining parking at the southwest corner of 18th Street and J Avenue. The RM-1-PD Multi -Family Residential Zone permits only three apartments on the 6,670 square foot parcel. However, the four -unit building would be considered lawful nonconforming. The Code would also require 8, parking spaces for five units, while the garage conversion eliminated the only off-street parking on the property. The building was originally built in 1952 with four garage spaces. Many years ago, a rental office was allowed to occupy a portion of the garage. Replacement parking had been required but not provided, and the apartment use followed shortly thereafter. The property is one of five similarly developed, adjoining parcels on J Avenue. Altogether, they contain 20 apartments, and they are all owned by the appellant. The other properties have four -car garages which serve each four-pex. Because of the common ownership, staff discussed the possibilities of replacing the lost parking space as well as merging the parcels. However, a merger was not agreeable to the owner. Without combining lots, the corner parcel could potentially be sold with five units and no parking. There are other apartment complexes in the area built prior to current Code standards and nonconforming with regard to the required number of parking spaces. There are also single-family homes nearby. Although on -street parking may be found, this could become more scarce as additional units may be proposed in the Multi -Family Residential Zone. State law, as well as City Code, allows for variances only if justified by special circumstances applicable to the property and if not granting any special privilege. The required findings for approval, without reasons for support, are attached separately for Council review. The Planning Commission denied the variances and found no unusual circumstances or conditions that would justify them, as other properties in the same area and also in the RM-1-PD Zone are required to maintain off-street parking. There was no public testimony at the Commission hearing other than from the property owner. The Commission also considered the City's enforcement program focusing on garage conversions completed without permits. Approval of the proposal would create a precedent for other garage conversions to exceed density requirements and eliminate required parking. RESOLUTION NO. 10-2001 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, DENYING A ZONE VARIANCE TO ADD A RESIDENTIAL UNIT AND ELIMINATE ALL REQUIRED PARKING AT 930 E. 18Th STREET APPLICANT: JANET M. CARREON CASE FILE NO. Z-2001-02 WHEREAS, the Planning Commission of the City of National City considered a request for a Zone Variance to add a residential unit and eliminate all required parking at 930 E. 18th Street at a duly advertised public hearing held on March 19, 2001, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. Z-2001-02 maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on March 19, 2001, support the following findings: 1. That because there are no special circumstances applicable to the property, including size, location and surroundings, the strict application of Title 18 of the Municipal Code (Zoning) does not deprive such property of privileges enjoyed by other property in the vicinity and under the identical zone classification, and the parcel, similar to others in the area, is non- conforming, having higher densities than permitted by Code and less than Code -required on -site parking. 2. That the requested variance will constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated, since it would increase the nonconformity of the property by allowing for an additional unit and removing all ,on -site parking, whereas other parcels in the area have on -site parking. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of April 2, 2001, by the following vote: AYES: Parra, Godshalk, Ungab, Baca, Martinelli. NAYS: ABSENT: Detzer, Valderrama. ABSTAIN: A CHAIRM N T , Attachment Required Findings For Approval 1. That because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of Title 18 of the Municipal Code (Zoning) deprives such property of privileges enjoyed by other property in the vicinity and under the identical zone classification. 2. That the requested variance is subject to such conditions which will assure that the adjustment authorized will not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated. 3. That the variance does not authorize a use or activity which is not otherwise expressly authorized by the zoning regulations governing the parcel of property. roposed Garage Conversion PROJECT LOCATION 930 E. 18th Street ZONE BOUNDARY LOCATION MAP 19°5p,D 1911 A D 191l' 1923pD 1929 1935pD 19C 1 Z-2001-02 NATIONAL CITY PLANNING DRN. DATE: 02/21/01 INITIAL HEARING: 03/05/01 NATIONAL -Try City o National City PLANNING ; l A Building and Safety Department 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4210 Fax (619) 336-4217 February 23, 2001 TO: Planning Department FROM: Kathleen Trees Building & Safety Dep SUBJECT: Z-2001-02 930 E. 18th St. Application and plans must be submitted to the Building & Safety Department for a Building Permit to convert the garage to living space. Plans must comply with the 1998 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. Specifically the Dining/Kitchen area must comply with lighting requirements and the Study and Bedroom must comply with egress requirements. NATIONAL CITY PLANNING DEPARTMENT City of National City Office of the City Engineer 1243 National City Blvd., National City, California 91950-4397 (619) 336-4380 February 19, 2001 2. ENGINEERING REQUIREMENTS FOR GARAGE CONVERTION AT 930 EAST 18TH STREET To: Roger G. Post, Director of Planning Department From: Adam J. Landa, Engineering Department Via: Stephen M. KirkpatricPrincipal Civil Engineer Subject: GARAGE CONVERTION AT 930 E. 18TH STREET 1. The deteriorated portions of the existing street improvements (10' of sidewalk) along the property frontages shall be removed and replaced. Street improvements shall be in accordance with the City Standards. All missing street improvements (115' of gutter on 18th Street) shall be constructed (Ordinance 1473, 1491, 1734, 1927, 1954, 1957, 92-2033 and 99-2164). 2. The existing street improvements along the property frontage(s) shall be kept free from weed growth by the use of special weed killers, or other approved methods (Ordinance 99-2164). 3. A permit shall be obtained from the Engineering Department for all improvement work within the Public Right -of -Way. (Ordinance 1473, 1491, 1734, 1927, 1954, 92-2033). AL:Jha 18th ® Recycled Paper NATI NAL CITY FIRE DEPA``- TM 333 East 16th Street NATIONAL CITY, CA 91950 (619) 336-4550 DATE: 02-09-01 TO: Planning Department FROM: Jeff Burriss, Deputy Fire Marshal SUBJECT: Case file No: Z-2001-02, 930 E. 18th Street The fire department requires only that emergency access not be denied at any time. City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: Z-2001-02 Project Location: 930 E. 18th Street Contact Person: Charley Marchesano Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: Zone Variance to allow an existing garage conversion to a dwelling unit and waive required parking. Applicant: Janet M. Carreon (Property owner) Telephone Number: (619) 470-5085 Exempt Status: • Statutory Exemption. • Categorical Exemption, 15303b (New Construction or Conversion of Small Structures) • Not a project as defined in Section 15378 of CEQA • Not subject to CEQA Reasons why project is exempt: This project involves the conversion of four existing single car garages into a dwelling unit, for a total of five apartment units in an urbanized area. Date: Charley Marchesano Assistant Planner is Recycled Paper April 4, 2001 City of National City Planning Department 1243 National City Boulevard National City, CA 91950 Dear Mr. Charley Marchesano, Planning Technician I am requesting a hearing with the City Council to appeal the decision by the National City Planning Department regarding the denial of Resolution #10-2001, Case File # Z-2001-02. Enclosed you will find a check for the fee of $100.00. Thank you, Janet M. Carreon NATIONAL CITY, CALIFORNIA ZONE VARIANCE Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619) 336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Case Number Filing Fee $ 600 Receipt No. e`7C Date Received 2/5/c 1 By Cidv v�- E.A.F. Required Fee $ Related Cases SEE FILING INSTRUCTIONS AND CHAPTER 18.114 OF THE NATIONAL CITY MUNICIPAL CODE FOR MORE INFORMATION. LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient space) /D 5-6 i02. -DO ZP/ . c2. GEAA.5115 1%2» k © // ems/ /3©y JL �41, IVO. 0090 &7? ?Al-6h-r c3A ; b : (ri<' L h)&-& p A-G ' k.w $uBblleis/m,tl_--REeDs 6ii BL k " L o 7— / T I - fret- Le7" ' ,L r-f / cr- A uc- PROPERTY LOCATION C 36 E / $ %`71 ' . /li 0,J A L C i'I' y rig . c / j 527 No. Street / between H i9 /4Z n N 0 and COMBINED GENERAL PLAN/ZONING DESIGNATION Rm ` I ^1po Zone Variance Application Revised December, 1998 Page 1 of 4 REQUEST: The Applicant requests a Zone Variance pursuant to Land Use Code Section number to use the above described property for the following purposes (state exactly what is intended to be done on, or with the property which does not conform with existing zoning regulations): PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: L ie m e iDa QE1A) Name: Signaturec9e ( Signature (Signature acknowledges that this (Signature acknowledges that this application is being filed) application is being filed) Address: SSIo / l i k A- L Address: B0Ni14.ail. 65?19 y Phone No. J `7 r J'% 52%) Phone No. Fax No. Fax No. Date: 1 /— —(:)e7 Date: Zone Variance Application Revised December, 1998 Page 2 of 4 APPLICANT Name: [rA 1J m el2A-tp t) (Please type or print) Signature: applica ,-1; .(Irate ture certifies that the information submitted with this on is true and accurate to the best of the applicant's knowledge). Address: 55 1 i2PJ) iak 2 cryz, ' , • q/qb, Phone No. (o (R 1 f 7 0 V 6,5 Fax No. Date: 1/-- a /-oo Zone Variance Application Revised December, 1998 Page 3 of 4 A-200 (9/80) .AEETING DATE May 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 4 (-ITEM TITLE RESOLUTION OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TON' NICKELL ENGINEERING FOR THE NATIONAL CITY PARKING LOT RESURFACING PROJECT, SPECIFICATION NO. 00-16 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On April 26, 2001, seven bids were received and opened for the National City Parking Lot Resurfacing Project, Specification No. 00-16. The project includes the repair of bituminous pavements inside various City of National City parking lots (see attached location map). The pavement repairs will include full -depth reconstruction, including replacement of the base materials, placement of pavement fabric, and a 1.5" overlay. All affected pavement markings will be replaced. Staff has reviewed all the proposals and found the lowest responsive bidder, Nickell Engineering, qualified to perform the work. The total cost of the project is estimated to be $121,700.00. This amount includes the construction bid price of $105,814.10 plus approximately 10% ($10,585.90) for contingencies and approximately 5% ($5,300.00) for materials testing and inspection. Environmental Review y N/A Financial Statement The total cost of the project is estimated to be $121,700.00. This amount is within the estimated budget of „� 30,000.00 for this project. Funding ' available through Account l N® fa No. 301-409-500-598-4017. STAFF RECOMMENDATIO Adopt the Resolutio BOARD / COMMISSION RECOMMENDATION N/A Accou ATTACHMENTS ( Listed Below ) 1. Resolution 2. Bid Opening Spreadsheet 3. Project Location Map Resolution No. 2001-65 4. Bid Opening Sheet 00-16 RESOLUTION NO. 2001 - 65 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO NICKELL ENGINEERING FOR THE NATIONAL CITY PARKING LOT RESURFACING PROJECT (Engineering Spec. No. 00-16) WHEREAS, the Engineering Department of the City of National City did, in open session on April 26, 2001, publicly open, examine and declare all sealed bids for the National City Parking Lot Resurfacing Project. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the National City Parking Lot Resurfacing Project to the lowest responsive, responsible bidder, to wit: NICKELL ENGINEERING BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract between Nickell Engineering and the City of National City for the National City Parking Lot Resurfacing Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 8th day of May, 2001. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III, City Attorney Rudolf Hradecky Senior Assistant City Attorney Bid Opening Results April 25, 2001 National City Parking Loy . esurfacing Project Specification No. 00-16 NAME NICKELL ENGINEERING FRANK & SONS PAVING STAR PAVING CORP. SOUTHLAND PAVING, INC. RANK 1 2 3 4 ITEM NO. ITEM QNTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 Mobilization 1 LS $ 500.00 $ 500.00 $ 3 000.00 $ 3 000.00 $ 2 000.00 $ 2,000.00 $ 3,600.00 $ 3,600.00 2 Traffic Control) 1 LS $ 500.00 $ 500.00 $ 3,000.00 $ 3,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 3 Clearing & Grubbing 1 LS $ 500.00 $ 500.00 $ 3,000.00 $ 3,000.00 $ 6,000.00 $ 6,000.00 $ 1,000.00 $ 1,000.00 4 Full Depth Reconstruction 5100 SF $ 4.50 $ 22,950.00 $ 4.50 $ 22,950.00 $ 3.20 $ 16,320.00 $ 5.50 $ 28,050.00 5 1.5" AC Overlay 1037 TON $ 41.00 $ 42,517.00 $ 39.00 $ 40,443.00 $ 49.00 $ 50,813.00 $ 49.00 $ 50,813.00 6 Pavement Fabric 12806 SY $ 1.10 $ 14,086.60 $ 1.14 $ 14,598.84 $ 0.80 $ 10,244.80 $ 1.20 $ 15,367.20 7 Cold Milling 5195 LF $ 2.00 $ 10,390.00 $ 2.00 $ 10,390.00 $ 2.50 $ 12,987.50 $ 1.80 $ 9,351.00 8 Remove & Replace Cross Gutter 336 SF $ 8.00 $ 2,688.00 $ 5.65 $ 1,898.40 $ 10.00 $ 3,360.00 $ 11.00 $ 3,696.00 9 Remove & Replace Concrete Sidewalk 63 SF $ 7.50 $ 472.50 $ 10.30 $ 648.90 $ 10.00 $ 630.00 $ 8.25 $ 519.75 10 Remove & Replace Curb & Gutter 149.5 LF $ 30.00 $ 4,485.00 $ 20.00 $ 2,990.00 $ 25.00 $ 3,737.50 $ 33.00 $ 4,933.50 11 Remove & Relace Curb 37 LF $ 25.00 $ 925.00 $ 17.50 $ 647.50 $ 25.00 $ 925.00 $ 27.50 $ 1,017.50 12 Traffic Striping 1 LS $ 5,800.00 $ 5,800.00 $ 5,800.00 $ 5,800.00 $ 4,000.00 $ 4,000.00 $ 4,250.00 $ 4,250.00 EXTENDED TOTAL $ 105,814.10 $ 109,366.64 $ 113,017.80 $ 124,597.95 PERCENT OVER ESTIMATE 5.8% ° 9.4% 13.0% 24.6% 1 Bid Opening Results April 25, 2001 National City Parking Lot Resurfacing Project Specification No. 00-16 NAME ABC CONSTRUCTION CO., INC. ANGUS ASPHALT, INC. HEFFLER COMPANY, INC. RANK 5 6 7 ITEM NO. ITEM QNTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 Mobilization 1 LS $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 $ 6,500.00 $ 6,500.00 2 Traffic Control) 1 LS $ 2,500.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 6,500.00 $ 6,500.00 3 Clearing & Grubbing 1 LS $ 1,000.00 $ 1,000.00 $ 16,500.00 $ 16,500.00 $ 10,200.00 $ 10,200.00 4 Full Depth Reconstruction 5100 SF $ 6.00 $ 30,600.00 $ 4.64 $ 23,664.00 $ 4.20 $ 21,420.00 5 1.5" AC Overlay 1037 TON $ 54.00 $ 55,998.00 $ 52.00 $ 53,924.00 $ 62.00 $ 64,294.00 6 Pavement Fabric 12806 SY $ 1.20 $ 15,367.20 $ 1.32 $ 16,903.92 $ 1.40 $ 17,928.40 7 Cold Milling 5195 LF $ 2.45 $ 12,727.75 $ 2.88 $ 14,961.60 $ 3.00 $ 15,585.00 8 Remove & Replace Cross Gutter 336 SF $ 14.00 $ 4,704.00 $ 23.50 $ 7,896.00 $ 15.00 $ 5,040.00 9 Remove & Replace Concrete Sidewalk 63 SF $ 8.50 $ 535.50 $ 28.00 $ 1,764.00 $ 9.00 $ 567.00 10 Remove & Replace Curb & Gutter 149.5 LF $ 33.00 $ 4,933.50 $ 24.00 $ 3,588.00 $ 35.00 $ 5,232.50 11 Remove & Reface Curb 37 LF $ 28.00 $ 1,036.00 $ 24.00 $ 888.00 $ 35.00 $ 1,295.00 12 Traffic Striping 1 LS $ 6,000.00 $ 6,000.00 $ 2,800.00 $ 2,800.00 $ 6,500.00 $ 6,500.00 EXTENDED TOTAL $ 136,401.95 $ 145,389.52 $ 161,061.90 PERCENT OVER ESTIMATE 36.4% 45.4% 61.0% �i f ma NMI A I. STREET KIMBALL PARK j SIR ST 16111 II II III I STREET 11111111 Mtn RM C 11111 I TREET aTei 2-FaHR fl ■WO l Z T6 1 2 3 4 5 _ 1 f z a_ PARKINGLOT LOCATIONS KIMBALL PARK WEST KIMBALL PARK EAST LAS PALMAS PARK BALLFEILD CAMACHO RECREATION CENTER LAS PALMAS POOL 1111111111 "I— ME NE_oni =_ .11111111111• �ili III STREET STREET Irfl-T1T� STREET • h TREET H IIII L III I ITI I I I I STREET LAS PALMAS PARK BID OPENING SPECIFICATION NUMBER: 00-16 PROJECT TITLE: NATIONAL CITY PARKING LOT RESURFACING PROJECT OPENING DATE: WEDNESDAY, APRIL 25, 2001 TIME: 3:00 P.M. ESTIMATE: $100,000.00 PROJECT ENGINEER: MICHAEL LONG NO. BIDDER'S NAME (PAGE 14 OR 15) BID AMOUNT (PAGE 16) ADDITIVE BID (PAGE N/A) ADDENDA (PAGE 14) BID SECURITY (PAGE 18-CHECK) (PAGE 19-BOND) 1. Nickell Engineering 2514 Sanplehorn Drive Chula Vista, CA 91914 $105,814.10 N/A YES YES 2. Frank & Sons Paving 1019 Third Avenue Chula Vista, CA 91911 $109,366.64 N/A YES YES 3. Star Paving Corp. 2385-A Cactus Road San Diego, CA 92154 $113,017.80 N/A YES YES 4. Southland Paving 361 N. Hale Avenue Escondido, CA 92026 $124,597.95 . N/A YES YES 5. ABC Construction 3120 National Avenue San Diego, CA 92154 $136,401.95 N/A YES YES 6. Angus Asphalt P.O. Box 711539 Santee, CA 92070 $145,390.00 N/A YES YES 7. Heffler Co., Inc. P.O. Box 2326 National City, CA 91950 $161,061.91 N/A YES YES BID 00-4 ,FETING DATE MAY 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT 5 AGENDA ITEM NO. r-ITEM TITLE RESOLUTION APPROVING CHANGE ORDER NO. 1 AND 2, AND ACCEPTING THE WORK AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE KIMBALL BOWL OPEN-AIR AMPHITHEATER RENOVATION, SPEC. NO. 99-8 PREPARED BY Din Daneshfar DEPARTMENT Engineering/Public Works EXPLANATION On August 8, 2000 by Resolution No. 2000-97, the Council awarded a contract in the amount of $197,842.00 to Ron Locke Construction for the Kimball Bowl Open -Air Amphitheater Renovation Project, Specification No. 99-8. On April 26, 2001 a final inspection was completed and the work was found to be in accordance with the approved plans and specifications. Change Order No. 1 was issued to add the installation of an electrical conduit located on the west side of "D" Avenue, south of 12th Street. The Change Order No. 1 increased the contract amount by $750.00 to a new contract price of $198,592.00. See attached Change Order No. 1 for further detailed information. Change Order No. 2 was issued to reflect the increase/decrease between the original estimated quantities and the final quantities constructed. The Change Order No. 2 decreased the previously l adjusted $198,592.00 to a new contract price of $197,737.00. These adjustments are further detailed min the attached Contract Change Order No. 2. Environmental Review N/A Financial Statement The final construction cost is $197,737.00. This amount is within the available allocated budget of $20112.00 for this project. Funding is available through Account Numbers 301-409-500-598-40s nd 301-409-500-598-4069 count No. STAFF RECOMMENDATI Adopt the ResolutioY%�'� �vm: & • der o. 1 and 2, accepting the work and authorizing the filing of a Notice of Completion with the County 'ecorder. BOARD / COMMISSION RECOMMENDATION N/A 2001-66 ATTACHMENTS ( Listed Below) Resolution No. 1. Resolution 4. Change Order No. 1 and 2 2. Contract Final Balance 3. Notice of Completion A-200 (9/80) 000-8 - RESOLUTION NO. 2001- 66 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING CHANGE ORDERS NO. 1 AND 2, ACCEPTING THE WORK AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE KIMBALL BOWL OPEN-AIR AMPHITHEATER RENOVATION PROJECT (Engineering Spec. No. 99-8) BE IT RESOLVED by the City Council of the City of National City, California, as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by RON LOCKE CONSTRUCTION, Engineering Department Specification No. 99-8, for the Kimball Bowl Open-air Amphitheater Renovation Project has been completed, the City Council of National City hereby accepts said work and authorizes the filing of a Notice of Completion and orders that payment for said work be made in accordance with said contract. BE IT FURTHER RESOLVED that Change Orders No. 1 and 2 are hereby approved. PASSED and ADOPTED this 8th day of May, 2001. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney FINAL INSPECTION DATE: APRIL 26, 2001 COMPLETION DATE: May 8, 2001 CONTRACT FP 'L BALANCE KIMBALL PARK BOWL OPEN-AIR AMPHITHEATER RENOVATION, SPECIFICATION NO. 99-8. DATE: APRIL 26, 2001 Base Bid Items NO. 1 ITEM Clearing and Grubbing ORIG'L QNTY 1 2 3 4 5 6 7 8 9 10 Sandblast, patch, repair and resurface existing concrete walls Install concrete monument sign with cast -in -place reveal signage and granite memorial Sandblast, patch and repair existing concrete monument, resurface all concrete on existing monument as noted on the plans. Install stainless steel flagpoles at existing pole locations at front( wall -mounted to face of monument) Relocate existing plaques, raised -mounted Install roof and hatch, clean out and repair existing drains Replace existing doors and frames at monuments with heavy-duty, galvanized steel doors and frames Infill door opening with masonry wall at front of storage area; install a recess in the new wall for a new waterproof electrical outlet Install guardrail and handrails at side stairs with heavy-duty galvanized pipe rail, bent and formed, and repair spalling concrete at platform 1 1 1256 3 1 1 3 1 80 UNIT LS LS LS SF EA LS LS EA LS LF UNIT PRICE $15,000 $21,000 $27,000 $7 $1,500 $1,000 $2,500 $1,000 $800 $30 ORIGINAL AMOUNT $15,000 $21,000 $27,000 $8,792 $4,500 $1,000 $2,500 $3,000 $800 $2,400 ACTUAL QUANTITY 1 1 1256 3 1 1 2 1 80 ACTUAL AMOUNT $15,000 $21,000 $27,000 $8,792 $4,500 $1,000 $2,500 $2,000 $800 $2,400 1 CONTRACT FINAL BALANCE (CONTINUED) KIMBALL PARK BOWL OPEN-AIR AMPHITHEATER RENOVATION, SPECIFICATION NO. 99-8. FINAL INSPECTION DATE: APRIL 26, 2001 COMPLETION DATE: May 8, 2001 DATE: APRIL 26, 2001 NO. ITEM ORIG'L QNTY UNIT UNIT PRICE ORIGINAL AMOUNT ACTUAL ACTUAL AMOUNT QUANTITY 11 Install 18-inch wide concrete gravity wall with maximum height of 18-1 nch 43 LF $30 $1,290 43 $1,290 12 Install all existing area lighting for seating, walks and landscape with new lights and light posts, and install four additional lights and posts in locations as shown on the plans 1 LS $18,000 $18,000 1 $18,000 13 Install additional arm and head to existing single -head street light to increase lighting level at front of monument 1 LS $2,000 $2,000 1 $2,000 14 Install continuous trench drain 70 LF $30 $2,100 70 $2,100 15 Install Hole in curb to fit drain pipes per D-27 3 EA $200 $600 3 $600 16 Install PVC pipe (6-inch) 60 LF $10 $600 74.5 $745 17 Install PVC pipe (4-inch) 5 LF $10 $50 5 $50 18 Install PVC Pipe (3-inch) including concrete sidewalk replacement as required 65 LF $10 $650 65 $650 19 Install Catch Basin (12"x12") 1 EA $500 $500 1 $500 20 Install Catch Basin (18"x18") 1 EA $1,000 $1,000 1 $1,000 21 Relocate existing Back flow Preventer 1 LS $1,000 $1,000 1 $1,000 22 Construct integral color concrete paving with light broom finish 2000 SF $12 $24,000 2000 $24,000 23 Install colored, imprinted finish concrete borders (Stamp - Crete) 865 LF $16 $13,840 865 $13,840 24 Re -landscape planting areas using a combination of low shrubs and turf 1 LS $15,000 $15,000 1 $15,000 25 Install concrete mow curb 123 LF $10 $1,230 123 $1,230 CONTRACT FINAL BALANCE (CONTINUED) KIMBALL PARK BOWL OPEN-AIR AMPHITHEATER RENOVATION, SPECIFICATION NO. 99-8. DATE: APRIL 26, 2001 FINAL INSPECTION DATE: APRIL 26, 2001 COMPLETION DATE: May 8, 2001 NO. ITEM ORIG'L QNTY UNIT UNIT PRICE ORIGINAL AMOUNT ACTUAL QUANTITY ACTUAL AMOUNT 26 Install irrigation system as required to accommodate new areas and new paving 1 LS $5,000 $5,000 1 $5,000 27 p planting Patch concrete at drinking f Install colored concrete stairs, sidewalk and heavy duty galvanized pipe rail, bent and f 90-day plant maintenance and 1 LS $500 $500 1 $500 30 e establishment In fill windows opening with masonry and veneer concrete t Install 1-1/2" dia. X 7'-0' long steel flagpoles to top of 16 EA $500 $8,000 16 $8,000 32 m monument Sandblast and repaint all e Replace existing playing field w Install 18-inch wide curb with height 33 LF $30 $990 33 $990 35 v variable Patch and adjust concrete step as required 1 LS $500 $800 $500 $800 1 1 $500 $800 36 Install colored concrete step 1 LS $300 $197,842 1 $300 37 Install concrete pad at demolished step area 1 LS $300 $196,987 Total Base Bid (W/O CO#1) - $750 CCO# 1 Replace existing electrical service 1 LS $750 $750 1 $197,737 Total Base Bid $198,592 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on May 8, 2001, of the KIMBALL BOWL AMPHITHEATER RENOVATION, SPEC. NO 99-8 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at Kimball Park City of National City Ca 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: N/A Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with RON LOCKS CONSTRUCTION Name of Original Contractor The following work and material were supplied: General concrete, landscaping and irrigation work General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants, tenants in common, or other owners Dated: , 2001; Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on , 2001, at , California.. Signature: GEORGE H. WATERS, MAYOR Noe 99-B CHANGE ORDER NUMBER 001 Page 1 of 2 To: Mr. Ron Locke President Ron Locke Contruction 4039 Paula Street La Mesa, Ca 91941 Date: December 14, 2000 Project: Kimball Park Bowl Open Air Amphitheater Renovation Specification No. 99-8 Description of Change: This change order adds the installation of an electrical conduit, located on the west side of "D" Avenue, south of 12th Street. The work consists of removing an existing shallow conduit and replacing it with a 2-inch PVC (Schedule 40) conduit. The conduit was lowered from 6-inch to 36-inch depth with a new sweep. Discussion: During the site excavation the contractor damaged the conduit and lateral service line. The service was disconnected for the safety purposes till it was repaired. The lateral served the Kimball Park Bowl Amphitheater. The lateral was not shown on the construction plans due to the lack of record information during the plan preparation and not located by the San Diego Dig Alert representatives in the field prior to the construction. The restoration cost was negotiated with the contractor excluding the reconnection cost, which was performed by the City. Attached is a copy of the contractor's proposal. The agreed cost to repair the line was $750.00. Contract Price Adjustment: As a result of this change order the contract price is adjusted as follows: 1. The contract price is increased in the total amount of $750.00 from the original amount $197,842.00 to a new contract price of $198,592.00. See the Contract Final Balance for the detailed description and cost of the original work items. 2. The completion time was extended 15 working days. The contract completion date has originally been established as November 22, 2000. The new contract completion date is December 14, 2000. CHANGE ORDER NUMBER 001 Page 2 of 2 This change order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and incidentals for performing the work as described above. Ron Locke Construction will not be entitled to damages or additional payment for delays as described in the 1997 edition of Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. Recommended. for Approval by: IA2o1/c? aneshfar, City Project Man Tr Date \‘—')').Qb/00 Ron Locke Date President, Ron Locke Construction Burton S. Myers Date City Engineer/Public Works Director City of National City Resolution Number Date 2 FZ,on 60p-vs n/ 1763-- PROPOSAL SUBMITTED TO: WTY OF NATIONAL CITY ENGINEERING DEPT. D .2, WO ARCHITECT a Alayw• rw- We hereby propose to furnish the materials and perform the labor necessary for the completion of Mao Alr: RMED AT: PROPOSAL fr /1111.1111.111111110111.11111111.11111111.11 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and speciifiiccaat'ons submitted for . bove wor and completed in a substantial workmanlike manner for the sum of: O� 6.0 L"-I �� Dollars ($ o0 with payments to be as follows Any alterations or deviation from above specifications involving extra costs will be executed only upon written order, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents, or delays beyond our control. Respectfully submitted. Per Note - This proposal may be withdrawn by us if not accepted within days. ACCEPTANCE OF PROPOSAL the above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will oe made as outlined above. SIGNATURE SIGNATURE DATE EAr'lamc Qt fl CHANGE ORDER NUMBER 002 Page 1 of 2 To: Mr. Ron Locke President Ron Locke Contruction 4039 Paula Street La Mesa, Ca 91941 Date: April 26, 2000 Project: Kimball Park Bowl Open Air Amphitheater Renovation Specification No. 99-8 Description of Change: This change order is prepared to reflect the increase/decrease between the original estimated quantities and the final quantities constructed. Discussion: Initially, the contract was awarded based on the estimated bid quantities. However, during construction phase the quantities of the bid item No. 8 and 16 had to be adjusted to reflect the actual work quantities in the field. The cost for each item was based on its original contract unit price. This adjustment decreased the contract amount by $855.00. The increased and decreased work items are listed and described further in the attached Contract Final Balance spreadsheets. Each of the quantities has been paid by the progress payments. The purpose of this change order is to finalize the contract quantities. Contract Price Adjustment: As a result of this change order the contract price is adjusted as follows: 1. The contract price is decreased in the total amount of $855.00 from the previously adjusted $198,592.00 to a new contract price of $197,737.00. Seethe Contract Final Balance for the detailed description and cost of the original work items. 2. The completion time was extended 15 working days. The contract completion date has originally been established as November 22, 2000. The new contract completion date is December 14, 2000. I e CHANGE ORDER NUMBER 001 Page 2 of 2 This change order shall be considered full compensation for furnishing and installing the materials, labor, tools and equipment, profit, overhead, and incidentals for performing the work as described above. Ron Locke Construction will not be entitled to damages or additional payment for delays as described in the 1997 edition of Standard Specifications for Public Works Construction, Section 6-6.3, for performing the work as described above. Reconunende r Approval by: Approved by: &/°/t Date �. 4412 A / �"[,LOGkE Date President, Ron Locke Construction Burton S. Myers Date City Engineer/Public Works Director City of National City Resolution Number Date .dEETING DATE MAY 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 6 ITEM TITLE RESOLUTION OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TOE MJC CONSTRUCTION FOR THE SAN MIGUEL COURT SEWER PROJECT, SPECIFICATION NO. 00-17 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On April 26, 2001, three bids were received and opened for the San Miguel Court Sewer Project. The project includes the removal and replacement of approximately 1,400 square feet of 6" thick concrete pavement located within an easement on the property at 3552 San Miguel Court. The contractor has 20 working days to complete the project. The following proposals were received: MJC Construction Chula Vista $5,800.00 Frank & Sons Paving Chula Vista $8,100.00 Whillock Contracting La Mesa $12,119.00 Staff has reviewed all the proposals and found the lowest responsive bidder, MJC Construction, qualified to perform the work. The total cost of the project is estimated to be $6,960.00. This amount includes the construction bid price of $5, 800.00 plus 10% ($580.00) for contingencies and 10% ($580.00) for materials testing and inspection. /Environmental Review _X_ WA Financial Statement The total cost of the project is estimated to be $6,960.00. This amount is within the estimated budget of $7,500.00 for this project. Funding is available through Account No. 125-422-222-559. >STAFF RECOMMENDATION Adopt the Resolution BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) A-200 (9/80) Resolution Account No® Resolution No. 00-17 2001-67 RESOLUTION NO. 2001 - 67 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AWARDING A CONTRACT TO MJC CONSTRUCTION FOR THE SAN MIGUEL COURT SEWER PROJECT (Engineering Spec. No. 00-17) WHEREAS, the Engineering Department of the City of National City did, in open session on April 26, 2001, publicly open, examine and declare all sealed bids for the San Miguel Court Sewer Project. NOW, THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of National City hereby awards the contract for the San Miguel Court Sewer Project to the lowest responsive, responsible bidder, to wit: MJC CONSTRUCTION BE IT FURTHER RESOLVED by the City Council of the City of National City that the Mayor is hereby authorized to execute on behalf of the City a contract between MJC Construction and the City of National City for the San Miguel Court Sewer Project. Said contract is on file in the office of the City Clerk. PASSED and ADOPTED this 8th day of May, 2001. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, HI, City Attorney Rudbltf T radecky Senior Assistant City Attorney .4EETING DATE May 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. (-ITEM TITLE RESOLUTION ACCEPTING THE WORK AND AUTHORIZING THE FILING OF" A NOTICE OF COMPLETION FOR THE LAS PALMAS PARK BALLFIELD IMPROVEMENTS PROJECT, SPECIFICATION NO. 00-4 PREPARED BY Michael Long DEPARTMENT Engineering EXPLANATION On November 14, 2000 by Resolution No. 2000-142, the City Council awarded a contract in the amount of $77,126.00 to 3-D Enterprises, Inc. for the Las Palmas Park Ballfield Improvements Project, Specification No. 00-4. Additive Alternate Bid Items B and C were included in the scope of work based on the availability of funds. Bid Item B, "Concrete Enclosure for Existing Backflow Preventers" and Bid Item C, "Filter Assembly and Enclosure" were added at a total bid price of $4,000.00 increasing the base bid amount of $77,126.00 to a contract price of $81,126.00. 1 Environmental Review X N/A Financial Statement The final construction cost is $81,126.00. This amount is within the allocated budget of $85,500.00 fvthis project. Funding is available through P.O. Number 62071. STAFF RECOMMENDAT41 V !PPP Adopt the Resolutio BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below 1. Resolution 2. Contract Final Balance 3. Notice of Completion A-200 (9/80) Account No. Resolution No. RESOLUTION NO. 2001 — 68 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY ACCEPTING THE WORK AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE LAS PALMAS PARK BALLFIELD IMPROVEMENTS PROJECT (Engineering Spec. No. 00-4) BE IT RESOLVED by the City Council of the City of National City, California, as follows: It appearing to the satisfaction of the Engineering Department that all work required to be done by 3-D Enterprises, Inc., Engineering Department Specification No. 00-4, for Las Palmas Park Ballfield Improvements Project has been completed, the City Council of National City hereby accepts said work and authorizes the filing of a Notice of Completion and orders that payment for said work be made in accordance with said contract. PASSED and ADOPTED this 8th day of May, 2001. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: H. Eiser, III, City Attorney NY: Hradecky \$enior Assistant City Attorne CONTRr, ( FINAL BALANCE LAS PALMAS PARK BALLFIEL ,V1PROVEMENT PROJECT SPECIFICATION NO. 00-4 NO. ITEM ORIG'L QNTY UNIT UNIT PRICE ORIGINAL AMOUNT ACTUAL QNTY ACTUAL AMOUNT 1 MOBILIZATION 1 LS $ 4,000.00 $ 4,000.00 1 $ 4,000.00 2 DEMOLITION 1 LS $ 6,700.00 $ 6,700.00 1 $ 6,700.00 3 INSALL IRRIGATION SYSTEM 1 LS $ 57,026.00 $ 57,026.00 1 $ 57,026.00 4 INSTALL SOD 3700 SF $ 2.00 $ 7,400.00 3700 $ 7,400.00 5 30 DAY MAINTENANCE 1 LS $ 2,000.00 $ 2,000.00 1 $ 2,000.00 BASE BID $ 77,126.00 $ 77,126.00 ADDITIVE ALTERNATE ITEMS: B 1 LS $ 2,000.00 $ 2,000.00 1 $ 2,000.00 C 1 LS $ 2,000.00 $ 2,000.00 1 $ 2,000.00 TOTAL ADDITIVE ALTERNATE ITEMS $ 4,000.00 $ 4,000.00 TOTAL BASE BID WITH ADDITIVE ALTERNATE ITEMS $ 81,126.00 $ 81,126.00 DATE: MAY ,001 RECORDING REQUESTED BY WHEN RECORDED MAIL TO: NAME: CITY OF NATIONAL CITY ADDRESS: 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 NOTICE OF COMPLETION CALIFORNIA CIVIL CODE SECTION 3093 NOTICE IS HEREBY GIVEN of the completion on May 8, 2001, of the LAS PALMAS PARK BALLFTELD IMPROVEMENTS, SPEC. NO. 00-4 Work of improvement or portion of work of improvement under construction or alteration. on the premises located at J,as Palmas Park City of National City Ca 91950 Street Address City State Zip Code The undersigned owns the following interest or estate in said property: N/A Nature of the interest or estate of owner (mortgagor, lessee, etc.) Said work of improvement was performed on the property pursuant to a contract with 3-D Enterprises, Inc. Name of Original Contractor The following work and material were supplied- Irrigation and Sod General statement of kind of labor, services, equipment or materials The names and addresses of co -owners are: N/A Joint tenants, tenants in common, or other owners Dated: , 2001; Signature of Owner City of National City, 1243 National City Blvd., National City, CA 91950 I, the undersigned, say: I have read the foregoing Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the forgoing is true and correct. Executed on , 2001, at , California. Signature: GEORGE H. WATERS, MAYOR Noc 00-4 MEETING DATE 05/08/01 ITEM TITLE A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO APPROVE SUBMITTAL OF A LOAN APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING OF THE FIRE STATION PROJECT AND gAPPROVING CERTAIN OTHER MATTERS IN CONNECTION PREPAREDTHEREWIBY Walter Amedee, fi✓c% DEPARTMENT Fire Management Analyst II City of National City, California COUNCIL AGENDA STATEMENT 8 AGENDA ITEM NO. EXPLANATION On May 16, 2000, Council authorized Staff to submit a California Infrastructure and Economic Development Bank (CIEDB) Loan — Preliminary Application as one of two funding sources for the Fire Station Project along with a CDBG Section 108 Loan. The Preliminary Application was submitted to determine if the City met threshold eligibility criteria to complete a "CIEDB — Loan Application". The CIEDB has given approval for the City to submit a Loan Application. The CIEDB Loan in the amount of $2,000,000 would represent approximately 25% of the Project costs. The submission of a CIEDB — Loan Application does not commit the City in any manner. E. Environmental Review Financial Statement N/A Approved By: Submittal of the "CIEDB — Loan Application" does not require the commitment of any City Funds. Account No. Finance Director STAFF RECOMMENDATION 1. Approve Resolution authorizing the Mayor to approve submittal of a Loan Application to the California Infrastructure and Economic Development Bank. 2. Direct Staff to submit a completed CIEDB — Lo ...lication for $2,000,000 or approximately 25% of Project costs. 4hiirit-' BOARD / COMMISSION RECOMMENDATION (1\1/A) ATTACHMENTS ( Listed Below) Resolution No. 2001-69 Resolution authorizing the Mayor to approve submittal of a Loan Application to the California Infrastructure and Economic Development Bank. A-209 (9 99) RESOLUTION NO. 2001 - 6 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO APPROVE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING OF THE FIRE STATION PROJECT AND APPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the California Infrastructure and Economic Development Bank ("Infrastructure Bank") administers a financing program to assist local governments with the financing of Public Development Facilities as described in Section 63000 et seq. of the California Government Code (the "Act"); and WHEREAS, the Infrastructure Bank has instituted an application process for financing under its Infrastructure State Revolving Fund Program; and WHEREAS, the City of National City desires to submit an application ("Loan Application") to the Infrastructure Bank for the financing of the Fire Station Project ("Project"); and WHEREAS, the Act requires the Applicant to certify by resolution certain findings prior to a Project being selected for financing by the Infrastructure Bank. NOW, THEREFORE, the City of National City does resolve as follows: Section 1. The City of National City hereby approves the filing of a Loan Application with the Infrastructure Bank for the Project; and in connection therewith certifies: a. That the Project is consistent with the General Plan of both the City of National City and the County of San Diego; b. The proposed financing is appropriate for the Project; c. The Project facilitates effective and efficient use of existing and future public resources so as to promote both economic development and conservation of natural resources. d. The Project develops and enhances public infrastructure in a manner that will attract, create, and sustain long-term employment opportunities; and e. The Project is consistent with the Infrastructure Bank's Criteria, Priorities and Guidelines for the Infrastructure State Revolving Fund Program. adoption. Section 2. This resolution shall become effective immediately upon — Signature Page to Follow — Resolution No. 2001 - 6 9 May 8, 2001 Page Two PASSED and ADOPTED this 8th day of May, 2001. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: r" /3,gatft: IC George H. Eiser, III City Attorney ..MEETING DATE 05/08/01 City of National City, California COUNCIL AGENDA STATEMENT 9 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #44 PREPARED BY ROBERT A. RABAGO DEPARTMENT FINANCE EXPLANATION Ratification of Warrant Register #44 per government section code 37208. i Environmental Review N/A Financial Statement N/A Approved By?X✓- Finance Dir Account No. STAFF RECOMMENDATION I recommend certification of these warrants for a total of $288,728.71 BOARD / COMMISSION RECOM ENDATION ATTACHMENTS ( Listed Below ) 1. Warrant Register #44 2. Workers' Comp Warrant Register dated 04/25/01 Resolution No. A-200 (9:99) MEETING DATE May 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT 10 AGENDA ITEM NO. "ITEM TITLE CLAIM FOR DAMAGES: Terry Wayne Hanks PREPARED BY Michael R. Dalla, CMCDEPARTMENT City Clerk EXPLANATION The claim of Terry Wayne Hanks arises from an occurrence on November 2, 2000 and was filed with the City Clerk's Office on March 27, 2001. Environmental Review )0( N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A-200 (9/80) MEETING DATE May 8, 2001 City of National City, California COUNCIL AGENDA STATEMENT 11 AGENDA ITEM NO. 7.ITEM TITLE CLAIM FOR DAMAGES: Teresa Diaz PREPARED BY Michael R. Dalla, CM(DEPARTMENT City Clerk EXPLANATION The claim of Teresa Diaz arises from an occurrence on February 23, 2001 and was filed with the City Clerk's Office on April 4, 2001. Environmental Review N/A Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) N/A Resolution No. A -zoo (9/80) City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 8, 2001 12 AGENDA ITEM NO. ITEM TITLE RESOLUTION: APPROVING THE DRAFT 2001-02 CONSOLIDATED PLAN ANNUAL PLAN, INCLUDING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM BUDGETS PREPARED BY �� DEPARTMENT Paul Desrochers t!' CDC EXPLANATION. See attached `Explanation." PLEASE SEE ATTACHMENTS 2 AND 3 FOR YOUR USE WHILE ALLOCATING CDBG AND HOME FUNDING. Environmental Review X N/A Financial Statement The City will receive $702,000 in HOME and $1,460,000 in CDBG funds from the Department of Housing and Urban Development for 2001-02. Account No STAFF RECOMMENDATION City Council approve the draft 2001-02 Annual Plan including proposed CDBG and HOME programs' budgets; and authorize CDC staff to submit said plans to Los Angles HUD Field Office for approval. BOARD/COMMISSION RECOMMENDATION CDBG and HOME recommendations from the Housing and Community Development Committee (HCDC) and CDC Staff are listed in Attachments Nos. 2 and 3 of this report. TT CHMENTS ( Listed Below) 1. Proof of Publication (Public Hearing Notice) 2. Recommendations from HCDC and CDC Staff (CDBG). 3. Recommendations from HCDC and CDC Staff (HOME) 4. FY 2001-02 Annual Plan (draft previously distributed). Resolution No. 2001-70 onso i. ate. ' an " otebooks (containing all applications — previously oistnbuten). 20°64"""'rrevious year's status report — CDBG. EXPLANATION This public hearing is continued from the April 24th, 2001 City Council Meeting when the Council considered public comment on the housing and community development needs of National City residents. HUD requires that the City formulate a 2001-02 Consolidated Plan Annual Plan or "Action Plan" to explain what activities the City will undertake during the next year to address priority needs in terms of local objectives that have been identified in the 2000-2005 Consolidated Plan (five- year plan). In other words, HUD wants to know what activities of the new five-year strategic plan will be accomplished in 2001-02. A draft of the 2001-02 Action Plan has been prepared in accordance with HUD regulations. These plans are currently in draft form and have been released for a 30-day public review period from April 2 through May 3, 2001. No public comments were received. Each year the City completes a process to solicit and approve programs and projects eligible for federal funding. The Department of Housing and Urban Development (HUD) has informed the City that $1,460,000 in Community Development Block Grant (CDBG) and $702,000 in HOME Investment Partnership Act (HOME) funds will be available for the Consolidated Plan program year 2001-02. Please note the following applicant revisions for the CDBG Program: 1. The National City Police Department has reduced their request amount from $50,000 to $26,000 and the request is for a federal matching grant program called "Cops in Schools 2001." 2. The Boys and Girls Club of National City has withdrawn their proposal request for the Academy of Engineering because the project received alternate funding. When allocating HOME Program funds, the following HUD issues should be noted: 1. HUD requires that 15 percent of HOME funds be set -aside for projects sponsored, owned, or developed by CHDOs. In addition, there is a 5 percent set -aside for CHDO capacity building. Currently, there are four CHDOs that are certified within National City. They are Christmas in July, Habitat for Humanity, MAAC Project, and South Bay Community Services. 2. Staff is recommending that $241,400 of HOME Program funds be allocated for the rehabilitation of Plaza Manor contingent upon the Related Companies providing a Proforma analysis and budget prior to releasing funds. This analysis is required to show the financial "gap" in this project and why the City's financial participation is justified. RESOLUTION 2001 — 70 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY APPROVING THE DRAFT 2001-02 ANNUAL PLAN INCLUDING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP ACT (HOME) PROGRAM BUDGETS WHEREAS, the City of National City administers the allocation of CDBG and HOME funding for the Federal Government under the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, as a grantee of CDBG and HOME funds, the City of National City is required to prepare a One -Year Annual Plan for FY 2001-02 that coincides with the priority needs and objectives of the 2000 - 2005 Consolidated Plan; and WHEREAS, the City desires to allocate program funds for the 2001-02 program year; and WHEREAS, the City Council of the City of National City held a public hearing on the allocation of said funds on January 16, April 24, and May 8, 2001; and WHEREAS, the City has agreed to allocate these funds as shown on Exhibits d "B" attached hereto. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of National City that the CDBG and HOME funds as shown on the attached Exhibits "A" and "B" are approved. BE IT FURTHER RESOLVED that the Mayor is hereby authorized, on behalf of the City Council, to submit the 2001-02 Annual Plan for the expenditure of said funds to the U.S. Department of Housing and Urban Development (HUD). PASSED and ADOPTED this 8th day of May, 2001. ATTEST: Michael R. Dalla, City Clerk George H. Waters, Mayor APPROVED AS TO FORM: er, III, City Attorney RRu olf radecky Senior Assistant City Attorney ATTACHMENT 1 PROOF OF PUBLICATION (2015.5 C.C.P) STATE OF CALIFORNIA, County of San Diego: I am a citizen of the United States and a resident of the county aforesaid; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of THE STAR NEWS, a newspaper of general circulation, published ONCE WEEKLY in the city of National City and the South Bay Judicial District, county of San Diego, which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of San Diego, State of California, under the date of April 23, 1951, Case Number 182529; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: 4/13 all in the year 2001 Dated at Chula Vista, California 91910 I certify (or declare) under penalty of perjury that the foregoing is true and correct. PRINCIPLE CLERK This space is for the County Clerk's filing stamp Proof of Publication of NC 13675 Public Hearing PUBLIC HEARING NOTICE 2001-02 CONSOLIDATED" PLAN FUNDING ALLOCATION FOR';" '-- COMMUNITY DEVELOPMENT BLOCK. GRANT (CDBG) AND - HOME INVESTMENT PARTNERSHIPAQT (HOME) PROGRAMS The City Council of the City of National City will hold PUBLIC HEARING on April 24th, 2001, at 6:00 PM and continue this public hear- ing until May 8; 2001; at 6:00 PM in the city Council: Chambers, 1243 National City Boulevard, National;, City; CA ' The purpose of the pubic heating is to invite public comment on the- expendi- ture� of FY 2001-02 Consbi-' idated Plah funding as well as comment on the.objec tives of the Annual Plan. Approximately $2,000,000 will be spent in:COSS and HOME Program funding. The following Consoli dated Plan Budget reflects' all requests -for the FY. 2001-02 CDBG and HOME Budgets. FY 2001-02 CONSOLIDATED PLAN BUDGET REQUESTS I CDBG Administration S Planning - $75,000 • Public Services $751,690'. ;;City Capital Improve-- ! ments $1,23r4000.- Community/Economib ' Development $623,125 HOME Administration $70,200 First -Time , Homebuyers. $250,000, Rental Property Rehabilitation $400 011 ,CHDO Oppeerationa$105,300: TOTAL FUNDS_- REQUESTED $3 517 315_' TOTAL FUNDS AVAILABLE $2,162,000 OVERAGE' $1,349;315 Further information, on the above Consolidated Plan activities can be ;ob- tined at the:Communty Development Commission office at 140.E.12th Street, Suite B National Cyr CA 91950, or by calling Paula Karikas at 619) 336-4264. Pail Desrochers" Executive birector NC13675 4/13/01 2001412 GUBG BUDGET • PRELIMINARY # ORGANIZATION HUD Funning - 51,460,000 PROGRAM REQUESTED }CDC RECOMMENDATION STAFF RECOMMENDATION CITY COUNCIL 2000-01 Administration & Planning 1 CDC/City Total Administration & Planning Public Services 2 Boys & Girls Club of NC 3 Boys & Girls Club of NC 4 Center for Community Solutions 5 Consumer Credit Counseling Srv. 6 Community Development Commission 7 N.C. Building & Safety Dept. 8 N.C. Collaborative 9 N.C. Collaborative 10 N.C. Public Library 11 N.C. Parks & Recreation Dept. 12 N.C. Parks & Recreation Dept. 13 N.C. Police Department 14 National School District 15 Neighborhood National Bank 18 Occupational Training Srv. 17 Paradise Creek Educational Park 18 South Bay Community Services 19 SW.Ctr.Asian Pacific American Law 20 Southwestern College Total Public Services Community/ Economic Development 21 MAAC Project 22 N.C.Building & Safety Dept. 23 N.C.Building & Safety Dept. 24 N.C.Building & Safety Dept. 26 N.C.Collaborative 28 S.Cty.Economic Dev. Council 27 Related Co.of CA/Plaza Manor Total Community Projects City CIP 28 Community Development Commission 29 N.C.Fire Department 30 N.C. Parks & Recreation Dept. 31 N.C.Public Works / Engineering 32 N.C.Public Works / Engineering 33 N.C.Public Works / Engineering 34 N.C.Publlc Works/ Engineering 35 Fire Department Total City CIP CDBG Administration & Planning $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 FUNDING NOTES $ 1,850 Administration & Planning cap Is 20% or $292,000 Academy of Engineering $ 18,000 APPLICATION WITHDRAWN $ - After -School Transportation Program $ 15,725 $ 15,725 $ 15,000 $ Project Safehouse $ 2,600 $ $ Financial Stab. Workshops $ 20,000 $ - $ Nutrition Program $ 40,000 $ 65,000 $ 20,000 $ Graffiti Removal (25% of Program) $ 13,375 $ 13,375 $ 10,000 $ Resource Center Development Specialist $ 28,250 $ - $ 24,000 Partnership Project $ 81,900 $ - $ Library Literacy/Community Computer Srv. $ 55,000 $ 55,000 $ 40,000 $ Swim Program $ 21,000 $ 21,000 $ 15,000 $ Tiny Tots $ 18,000 $ 18,000 $ 15,000 $ C.O.P.S. Universal Hiring Program $ 50,000 $ - $ Safe Streets $ 10,740 $ - $ 5,000 Neighborhood NaPl Bank -Branch Office $ 73,000 $ - $ - Park Villa Learning Opportunity Ctr. $ 81,400 $ - $ Teen Apprenticeship Program $ 6,000 $ 10,000 $ 4,000 N.C. Critical Hours Program $ 66,800 $ - $ 50,000 $ N.C.Asian Pacific American Legal Srv. $ 140,000 $ - $ 15,000 $ National Youth Sports Program $ 12,000 $ 18,000 $ 6,000 $ 751,690 $ 216,100 $ 219,000 Installation of an elevator Housing Inspection Program Code Enforcement Pilot Program Graffiti Removal (76% of Program) Family Resource Center Remodeling S.Cty. Partner-Comm.Dev.& Bus. Asst. Property RehabilitatlonlComm.Ctr. N.C.BNd.Streetscape(14th-18th) Fire Fighting Equipment Playground Equipment Street Widening in Las Palmas Park 2001-02 Alley Improvements Project Installation of Ped Ramps Installation of Misc.Concrete Improve. New Fire Station -Section 108 Loan $ 35,000 $ • $ $ 31,500 $ 31,500 $ 31,000 $ 50,000 $ 50,000 $ 50,000 $ 40,126 $ 40,125 $ 40,000 $ 25,000 $ - $ 25,000 $ 41,500 $ • $ 34,000 $ 400,000 $ - $ $ 623,125 $ 121,625 $ 180,000 Public Service cap Is 15% or $219,000 NR NR = No Request Last Year 15,000 NR NR 20,000 10,000 NR NR 40,000 21,000 18,000 NR NR NR NR NR 50,150 12,500 NR NR $ 30,000 NR $ 37,500 $ 25,000 NR NR $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 49,700 $ 49,700 $ 49,700 $ 50,000 $ 100,000 $ 111,275 $ 100,060 NR $ 150,000 $ 100,000 $ - NF $ 100,000 $ 50,000 $ 50,000 NE $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 100,000 $ $ 50,000 NF $ 38.300 $ 36,300 $ 36,300 $ 1,236,000 $ 1,047,275 $ 986,000 GRAND TOTAL $ 2,685,815 $ 1,460,000 $ 1,460,000 Community I Economic Development has no funding cap City CIP has no funding cap NF=Not Funded Last Year NOTE: To be reallocated if Section 108 Loan is not approved by City Council. ATTAC )T 2 40 CDC Total (HOME Proaram Reaulrement 41 CDC Total GRAND TOTAL 2001 - 02 HOME BUDGET - Preliminary HUD Funding - $ 702,000 HCDC STAFF # ORGANIZATION PROGRAM REQUESTED RECOMMENDATION RECOMMENDATION CITY COUNCIlS FUNDING (VOTES CHDO Capacity Building 38 Christmas in July Housing Rehabilitation $ 38,000 $ 38,000 $ 35,100 $ 15,000 Cap (Max 5%) _ $35,100 37 CDC First Time Homebuyers Program $ 260,000 $ 300,000 $ 250,000 $ 260,000 38 CDC HOME Administration $ 70,200 $ 70,200 $ 70,200 $ 83,300 Admin. Cap ( Max 10%) _ $70,200 39 Related Co. I Plaza Manor Property Rehabilitation $ 400,000 $ - $ 241,400.00 NR NR =No Request last year Total Home Request $ 738,200 $ 408,200 $ 598,700 Additional HCDC Recommendation Owner Occupied Housing rehab. CHDO Set Aside* $ $ 191,400 $ 191,400 $ ' 102,400 $ 102,400 $ $ $ $ 106,300 $ 103,300 702,000 $ 702,000 • Note: HUD requires a 15% set aside for CHDOs that equals $105,300 The four CHDO$ are • Christmas in July Habitat for Humanity South Bay Community Services MAAC Project ATTACHMENT 3 aa,u-ua 1997-98 Parks and Recreation Parks and Recreation Library National School District South Bay Comm. Services Police Building & Safety Building & Safety Building & Safety Fire Fire Parks and Recreation Parks and Recreation Engineering Boys and Girls Club CDC SUHSD Operation Samahan Public Works Public works Public works Engineering Engineering Engineering Engineering Engineering P&R/CDC TOTAL 1997-99 DART./pR 1998-99 Parks and Recreation Parks and Recreation Library Police Fair Housing Council of SD NC Critical Hours Collaborative Boys & Girls Club of NC Bldg. & Safety Department Bldg. & Safety Department Bldg. & safety Department Bldg. & Safety Department coc CDC/Parks & Recreation CDC CDC N.C. Living History Farm Preserve N.C. Collaborative operation Samahan, Inc. Engineering Engineering Engineering Engineering Fire Parks & Recreation Public works Public works Public works TOTAL 1998-99 PmO0»u/_ y Rye Tiny Tots Learn to swim Literacy Program 6th Grade Camp Rent Deposit/security COPS Program Housing Inspections Graffiti Program Library Re -roof Fire Truck Fire Equipment Baseball Field Renovation Dusk to Dawn Lights Scoreshacks site improvements Civic center Drive - design Batting Cages Clinic Expansion - design El Toyon Scoreboard Kimball Bowl Rehab Las Palmas Chlorination System ADA Pedestrian Ramps Misc. Concrete Improvements S0/50 Improvements Misc. Storm Drains Wilson Ave. Drainage Casa de salud Expansion fA000LIN/PROJECT Tiny Tots Learn to Swim Literacy Program COPS Program Fair Housing Program Critical Hours Program After School Transportation Graffiti Program Graffiti Truck Literacy Program - Relocation Housing Inspection Program "Q" Ave. - Capital Contingency Casa de salud Park Expansion Nutrition Program Higher Education Facility Re -roofing of Stein Farm Family Resource Center Clinic Building Expansion Pedestrian Ramps Misc. Concrete Improvements Misc. Storm Drains Street Lights - Highland (Div. To 8th) Fire Equipment El Toyon Park Rehab Re -roof Kimball senior Center Las Palmas Pool Plumbing Rehab. Reconstruct Las Palmas score shacks ED00ATAD S 18,000 S 21,000 S 40,000 S 3,000 S 5,000 $ 122,750 $ 29,600 $ 75,500 $ 90,000 $ 170,300 S 30,000 .5 45,000 $ 10,000 S 45,000 $ 20,000 S 35,000 S 3,000 S 19,850 $ 12,000 $ 255,000 $ 20,000 S 75,000 S 50,000 S 25,000 $ 25,000 S 100,000 S 150,000 l 1,495,000 S - Program completed $ - Program completed S - Program completed S - Program completed $ - Program completed S - Program completed $ - Program completed S - Project completed $ - 3 of 3 lease payments $ - Project completed S 2,378 Project completed $ 10,000 Project on -going $ - Project completed S - Project completed $ - Project completed $ - Project completed $ 668 Project completed S - Project completed S 5,991 Project completed S - Project completed S - Project completed $ - Project completed Project completed $ - Project completed S - Project completed $ - Project cancelled 8 19,036 S - Program completed S 18,000 $ - program completed S 21,000 S - Program completed $ 40,000 $ - Program completed $ 56,525 S. - Program completed S 10,000 $ - Program completed $ 15,000 S - Program completed S 15,000 $ - Program completed S 75,500 S - Program completed S 78,000 S - purchased $ 6,520 S - Project completed S 33,000 $ - Program completed S 220,775 S - Project completed S 200,000 S - Project cancelled $ 25,000 $ - Program completed S 50,000 $ - Project completed S 6,200 $ - Project completed S 50,000 $ - Project completed S 100,000 $ 100,000 Project under design $ 100,000 $ 28,530 Project completed S 50,000 S - Project completed $ 50,000 S - Project completed $ 50,000 $ 7,680 Project completed S 40,000 S 9,499 Project on -going $ 30,000 S - Project completed with other funds $ 75,000 S 22,849 completed $ 20,000 S 10,859 Project Completed $ 10,000 S - Project cancelled I 1,41S,S10 * 179,417 ATTACHMENT 6 Page 1 of ". 1 KEPT./ORGANIZA4 4 PROGRAM/PROJECT BUDGETED BALAWE STATUS 1999-00 Fair Housing Council of SD Boys & Girls Club of NC Comm. Dev. Commission community Food Bank of NC interaneri can college South Bay Community Services N.C. Parks & Recreation Dept. N.C. Parks & Recreation Dept. N.C. Public Library Accion San Diego Bldg. & Safety Department Bldg. & Safety Department National City Collaborative USIAA Engineering Engineering Engineering Engineering Fire Public Works Public works CDC Fire Total 1999-00 PEPT./ORGANIZATIOJ z000-0j Boys & Girls Club CDC Bldg. & Safety Department N.C. Parks & Recreation Dept. N.C. Parks & Recreation Dept. N.C. Police Department N.C. Public Library South Bay community Services Sw Ctr.Asian Pac.Amer.Law Bldg. & safety Department National City Collaborative Operation Samahan, Inc. CDC/Engineering Engineering Engineering Engineering Engineering Engineering Fire N.C. Parks & Recreation Dept. Total 2000-01 Fair Housing Program After -School Transportation N.C. Nutrition Program Program Coordinator Serving National City NC Critical Hours Program Swim Program Tiny Tots Literacy Services Action San Diego Graffiti Housing Inspection Program Family Resource Center Expansion Archie Moore Ed. & Training complex Ped. Ramps Misc. Concrete Improvements misc. storm Drains Re -installation of Street Lights Firefighting Equipment Fire Station #15 - Emerg. Generator Las Palmas Park well Rehab Civic Center Dr./Nc Blvd. Streetscape New Fire Station PROGRAM/PROJECT After -School Transportation N.C. Nutrition Program Graffiti Removal Swim Program Tiny Tots Neigh.Police (expansion) Literacy Services NC Critical Hours Program Legal Services Housing Inspection Program Family Resource Ctr. Expansion The Bridge Civic Ctr. Dr/NC Blvd.streetscape Installation of Ped. Ramps Re -installation of Street Lights Misc. Storm Drains Las Palmas/Kimball-Parking lots Kimball Bowl Restrooms Fire Fighting Equipment Tennis/Basketball Court Rehab $ 10,000 $ 15,000 $ $ 20,000 $ $ 15,000 $ $ 20,000 $ $ 20,000 $ $ 21,000 $ $ 18,000 $ $ 40,000 $ $ 10,000 $ $ 66,250 $ $ 30,000 S $ 50,000 $ $ 20,000 $ $ 50,000 $ $ 50,000 $ $ 50,000 $ $ 35,000 $ $ 37,000 $ $ 25,000 $ $ 30,000 $ $ 1,163,320 $ $ 50,000 $ $ 1,845,570 $ BUDGETED BALANCE $ 15,000 $ $ 20,000 $ $ 47,500 $ $ 21,000 $ 18,000 $ $ 25,000 $ $ 40,000 $ $ 50,150 $ $ 12,500 $ $ 30,000 S $ 25,000 S $ 15,000 $ $ 600,000 $ $ 50,000 5 $ 50,000 $ $ 50,000 $ $ 130,000 $ $ 130,000 S $ 50,000 $ $ 30,000 $ $ 1,409,150 $ 2,935 50,000 20,000 30,000 50,000 35,000 11,921 25,000 30,000 1,034,174 12,823 1,301,853 17,648 22,905 20,835 25,000 15,000 600,000 50,000 50,000 50,000 130,000 130,000 12,038 1,123,425 Project completed Project completed Project completed Program completed Program on -going Program completed Program completed Program completed Program completed Project completed Program completed Project completed Project underway Project under design Project under design Project completed Project under design Project under design Project under design Project under design Project under design Project under construction Project under design SS ATM& Program On -going Program On -going Program On -going Program on -going Program On -going Program On -going Program On -going Program On -going Program On -going Program On -going Program on -going Project under design Under construction Under design on hold pending SDG&E Under design out to Bid Under design Program on -going Completed ATTACHMENT 6 Page 2 of 2 NUT•IJ I,UGV OVYVCI - rncL,mnnMnr # ORGANIZATION nuu runamg - a'b'bu,vuu PROGRAM REQUESTED NCDC RECOMMEND., 4INFER=COMMENDATION CITY COUNCIL, 2000.01 FUNDING NOTES Administration & Planning 1 CDC/City Total Administration & Planning Public Services 2 Boys & Girls Club of NC 3 Boys & Girls Club of NC 4 Center for Community Solutions 5 Consumer Credit Counseling Srv. B Community Development Commission 7 N.C. Building & Safety Dept. 8 N.C. Collaborative 9 N.C. Collaborative 10 N.C. Public Library 11 N.C. Parks & Recreation Dept. 12 N.C. Parks & Recreation Dept. 13 N.C. Police Department 14 National School District 15 Neighborhood National Bank 18 Occupational Training Srv. 17 Paradise Creek Educational Park 18 South Bay Community Services 19 SW.Ctr.Asian Pacific American Law 20 Southwestern College Total Public Services Community/Economic Develonment 21 MAAC Project 22 N.C.Building & Safety Dept. 23 N.C.Building & Safety Dept. 24 N.C.Building & Safety Dept. 25 N.C.Collaborative 26 S.Cty.Economic Dev. Council 27 Related Co.of CA/Plaza Manor Total Community Projects City CIP 28 Community Development Commission 29 N.C.Fire Department 30 N.C. Parks & Recreation Dept. 31 N.C.Public Works / Engineering 32 N.C.Public Works / Engineering 33 N.C.Public Works / Engineering 34 N.C.Public Works / Engineering 35 Fire Department Total City CIP CDBG Administration & Planning Academy of Engineering After -School Transportation Program Project Safehouse Financial Stab. Workshops Nutrition Program Graffiti Removal (25% of Program) Resource Center Development Specialist Partnership Project Library Literacy/Community Computer Srv. Swim Program Tiny Tots C.O.P.S. Universal Hiring Program Safe Streets Neighborhood Nal'i Bank -Branch Office Park Villa Learning Opportunity Ctr. Teen Apprenticeship Program N.C. Critical Hours Program N.C.Asian Pacific American Legal Srv. National Youth Sports Program Installation of an elevator Housing inspection Program Code Enforcement Pilot Program Graffiti Removal (75% of Program) Family Resource Center Remodeling S.Cty. Partner-Comm.Dev.& Bus. Asst. Property Rehabllltation/Comm.Ctr. N.C.BIvd.Streetscape(14th-18th) Fire Fighting Equipment Playground Equipment Street Widening In Las Palmas Park 2001.02 Alley Improvements Project Installation of Ped Ramps Installation of Misc.Concrete Improve. New Fire Station -Section 108 Loan $ 75,000 $ 75,000 $ 75,000 $ 1,850 $ 75,000 $ 75,000 $ 75,000 $ 18,000 APPLICATIONWITHDRAWN $ - NR $ 15,725 $ 15,725 $ 15,000 $ 15,000 $ 2,500 $ - $ NR $ 20,000 $ - $ NR $ 40,000 $ 65,000 $ 20,000 $ 20,000 $ 13,375 $ 13,375 $ 10,000 $ 10,000 $ 26,250 $ - $ 24,000 NR $ 81,900 $ - $ NR $ 55,000 $ 55,000 $ 40,000 $ 40,000 $ 21,000 $ 21,000 $ 15,000 $ 21,000 $ 18,000 $ 18,000 $ 15,000 $ 18,000 $ 60,000 $ - $ NR $ 10,740 $ - $ 5,000 NR $ 73,000 $ - $ - NR $ 81,400 $ - $ - NR $ 6,000 $ 10,000 $ 4,000 NR $ 66,800 $ - $ 50,000 $ 50,150. $ 140,000 $ - $ 15,000 $ 12,500 $ 12.000 $ 18,000 $ 6,000 NR $ 751,890 $ 216,100 $ 219,000 $ 35,000 $ - $ NR $ 31,500 $ 31,500 $ 31,000 $ 30,000 $ 50,000 $ 50,000 $ 50,000 NR $ 40,125 $ 40,125 $ 40,000 $ 37,500 $ 25,000 $ - $ 25,000 $ 25,000 $ 41,500 $ - $ 34,000 NR $ 400,000 $ - $ - NR $ 623,125 $ 121,625 $ 190,000 Administration & Planning cap is 20% or $292,000 Public Service cap Is 15% or $219,000 NR = No Request Last Year CommunityI Economic Development has no funding cap City CIP has no funding cap $ 600,000 $ 600,000 $ 600,000 $ 600,000 $ 49,700 $ 49,700 $ 49,700 $ 50,000 $ 100,000 $ 111,275 $ 100,000 NR $ 150,000 $ 100,000 $ NF NF=Not Funded Last Year $ 100,000 $ 50,000 $ 50,000 NF $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 100,000 $ - $ 50,000 NF $ 38,300 $ 38,300 $ 36,300 $ 1,236,000 $ 1,047,275 $ 986,000 approved by City Council. GRAND TOTAL $ 2,885,815 $ 1,480,000 $ 1,480,000 NOTE: To be reallocated If Section 108 Loan is not EXHIBIT A 40 CDC Total HOME Program Reauirement 41 CDC Total GRAND TOTAL 2001 -02 HOME BUDGET - Preliminary HUD Funding - $ 702,000 HCDC STAFF # ORGANIZATION PROGRAM REQUESTED RECOMMENDATION RECOMMENDATION CITY COUNCIL, FUNDING NOTES CHDO Capacity Building 38 Christmas in July Housing Rehabilitation $ 38,000 $ 38,000 $ 35,100 $ 15,000 Cap (Max 5%) _ 535,100 37 CDC First Time Homebuyers Program $ 250,000 $ 300,000 $ 250,000 $ 250,000 38 CDC HOME Administration $ 70,200 $ 70,200 $ 70,200 $ 63,300 Admin. Cap ( Max 10%) a $70,200 39 Related Co. / Plaza Manor Property Rehabilitation $ 400,000 $ $ 241,400.00 NR NR =No Request last year Total Home Request $ 758,200 $ 408,200 $ 596,700 Additional HCDC Recommendation Owner Occupied Housing rehab. CHDO Set Aside` $ 191,400 $ $ 191,400 $ $ 102,400 $ $ 102,400 $ $ 702,000 $ 106,300 105,300 702,090 ' Note: HUD requires a 15% set aside for CHDOs that equals $105,300 The four CHDOs are : Christmas in July Habitat for Humanity South Bay Community Services MAAC Project E} City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE May 8 2001 ITEM TITLE PREPARED BY AGENDA ITEM NO. 13 TEMPORARY USE PERMIT — COUNCIL OF FILIPINO ORGANIZATIONS- PHILIPPINE FAIRE 2001 Claudia Caro, Permit Tech " ` y DEPARTMENT Building and Safety EXPLANATION This is a request from Council of Filipino Organizations to conduct a parade & a free community concert. The community concert will be held on June 9 —10, 2001 from 10:00 a.m. until 8:00 p.m. in Plaza Bonita on the west parking lot. The concert will consist of an all day singing & cultural show. The Council of Filipino Organizations is requesting the use of the City's stage and chairs. A large canopy will cover the chairs. Food & refreshment booths, llama rides and t-shirt booths will surround the seating area. The parade will be held on June 10, 2001 from 10:00 a.m. until 10:45 a.m. on Highland Ave. It will start on the old Fedco site and end on East 18th Street. They are requesting that Highland Ave from Plaza Blvd to East 18'h Street be closed for the parade from 8:00 a.m. until 11:00 a.m. A waiver of all fees is requested. The event and sponsoring organization meet the criteria in City Council Policy No 704 fora waiver of fees Environmental Review X N/A (Financial Statement Approves! By: The City has incurred $263 in costs for processing the Finance Director T.U.P. through various City departments. In addition, the cost of the event to the City totals $4,832.50: $500 for Parks & Rec. Department, $65 for the Fire Departurgona5A70 for Puhlic Works and Cl 740 RO for the Police Department (STAFF RECOMMENDATION Approve the Application for a 'temporary Use Permit subject to compliance with all Conditions of Approval and approve the waiver of the processing fees. BOARD I COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. Resolution No. A-200 (9: 99) CITY OF NATIONAL CITY BUILDING AM) SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Council of Filipino Organizations EVENT: Parade and Community Concert DATE OF EVENT: June 9-10, 2001 APPROVALS: PLANNING FIRE FINANCE POLICE PARKS & REC. CITY ATTORNEY RISK MANAGER ENGINEERING PUBLIC WORKS YES [x] YES [x] YES [x] YES [x] YES [x] YES [x] YES [x] YES [x] YES [x] NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO [ ] SEE CONDITIONS NO r 1 SEE CONDITIONS (San Diego County Health Department has been notified via fax on 4/10/01) CONDITIONS OF APPROVAL: FIRE 336-4550 1. No Fire Department access is to be blocked at any time. 2. A permit for the canopy will be required and can be obtained at the Fire Department the cost is $65.00. PARKS & REC. 336-4290 1. The portable stage is not being used on requested dates and would be available. 2. Ordinarily, stage is primarily used for City sponsored activities on City parkland. If Council approves use at this location at Plaza Bonita, it will cost department $500 in overtime to deliver and set up the stage at this location. 3. It is recommended that the overtime cost be paid by applicant and deposited in the Park overtime account. 4. The chairs as requested by the applicant, should be provided by Public Works. 5. Their public address system would be provided and supplied by the applicant. 6. All of the above were discussed with the applicant. RISK MANAGER 336-4240 1. Minimum limits of one million dollars per occurrence of general liability insurance. 2. One million dollars for auto liability insurance including non -owned and hired auto. 3. That the City of National City and it's officials, employees, agents and volunteers be named as additional insureds on all policies. 4. Execute standard hold harmless (done). FINANCE 336-4330 1. A business license is required if monies are solicited, admittance charged or food, beverages or merchandise is sold. Each separate vendor must have a separate business license. 2. Vendors currently licensed by the City may operate on their existing license. If any of the vendors or organizations are registered not -for -profit there will not be a charge for their business license. 3. A list of all participating vendors (with their address, phone number and current National City business license number) is to be submitted to the Revenue and Recovery Division of the Finance Department prior to the event for verification of business license numbers. PUBLIC WORKS 336-4580 1. The event will require a sizable effort from Public Works Street Division in closing off all access to Highland Ave between Plaza Blvd. And 18th Street. 2. "No Parking" signs would be posted mid -week prior to the event and barricade the streets at Highland Ave starting 2 hours before the parade begins, with removal and cleanup after it is over. 3. Public Works does not have the manpower to direct traffic at intersections during the parade. This will need to come from another source. 4. Costs to Public Works Street Division total $2526.70 and include: A. Standard Hours: $209.22 B. Overtime Hours: $1,963.68 C. Equipment: $308.20 D. Materials: $45.60 5. This event is unbudgeted. Current overtime monies may be insufficient to cover the costs. ENGINEERING 336-4580 1. Call Engineering Department at least 72 hours prior to the event for any necessary coordination's with contractors in the event of construction site in the vicinity of the activity, please call James or Abe at (619) 336-4380 POLICE 336-4400 1. Do not recommend the proposed parade route. 2. Closure of Highland Ave from Plaza Blvd. to E. 18`h St. is a major event. The May - time Band Review requires 90 plus law enforcement volunteers & this would require as many, with little time to prepare. 3. Ten security guards should be hired, four should be armed. 4. Four Police officers should be on duty assigned to the Plaza Bonita area. These officers will be on overtime paid by COPAO, the fee would be $43.52 x 4 x 10 officers = $1,740.80. 5. If a parade is conducted additional officers may be required depending on route of parade and number of volunteers available. City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity 'Z LP V— Co ist A Address i332 yz E ..tV E k'E, 1:TtEMA.L— C.rni ci!-9lgsa Telephone UICt , LV7 -1' 40 9 b Date(s) of Use (o — 1 4.10 - 01 HOLD HARMLESS AGREEMENT The undersigned hereby agree(s) to hold the City of National City' armless and indemnify the City of National City and the Parking Authority of the City of National City from and against all claims, demands, costs, losses, damages, injuries, litigation and liability arising out of or related to the use of public property by permutes or permitee's agents, employees or contractors. signature of Ap • icant Official Title Date For Office Use Only Certificate of Insurance Approved Date Type of Event: _)ublic Concert 17Fair X Festival =Community Event (/Parade — Demonstration _ Circus Block Party Motion Picture — Grand Opening _ Other Event Title: Philippine Faire 2001 Event Location: Plaza Bonita (WPst Parki ng 1 nt ) 6-9-01 6-10-01 -7 {��v Event Date(s): From to Total Anticipated Attendance: 2 5 0 0 monthiDay/y� (5 0 0 Participants) �' (2000 Spectators) (a//b�G/ Actual Event Hours: 10 am/fiti to 8 atii7pm Setup/assembly/construction Date: 6-8-01 Start time: 1 :00 pm Please describe the scope of your setup/assembly work (specific details): Portable stage (trailer). 300 chairs infront (r•ovPrPd with 360 square feet of canopy) and about 20 10x8 booth/canopy. Dismantle Date: ti -1 1- 01 Completion Time:? 2 : 00 wpm List any street(s) requiring closure as a result of this event. Include street name(s),,day and time of ci i g and day ar tim of reopening. Y' „ein :�� a.m.' -: - 1 (r a) Sponsoring Organization: Council of Filipino Organization For Profit xx Not -for -Profit Chief Officer of Organization (Name) Oscar Garcia Applicant (Name): Eric Erickson Address: 832 1/2 E. Anenue, National City, CA 91950 760-743-2788 619 477-4090F :.(858-689-0600 Daytime Phone: (� Evening Phone: ( ) Contact Person "on site" day of the event: Pager/Cellular: 61 9- 78 7- 0 2 8 5 NOTE: THIS PERSON MUST BE IN AT' ANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CI1`,Y;OFFICIALS 1 Is your organization a "Tax Exempt, nonprofit" organization? x_ YES _ NO Are admission, entry, vendor or participant fees required? _ YES x NO If YES, please explain the purpose and provide amount(s): $ 10,000 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. 6v€‘2€- D s� D21NKs 5044) 10,000 $ Estimated Expenses for this event. $ 0 What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. '0ENT U)C t krJ N 1 ry ODIA -f 'TiC LE t - e I'T+t , -Tik* r-f. CR u- (-0(i.._L Qj E c3o 9 P-pu N P tD $' ' k 9 `% SinNcQ)Nl, , iv t\ t T `( �;, C 5 E-k o k cc* Q vC'T CN T�-E 57-3 Q [pA\twk. L4,149 /\UE. ( - 4 b Ub, q cReA) l _ YES x NO Does the event involve the sale or use of alcoholic beverages? x YES NO Will items or services be sold at the event? If yes, please describe: snacks , refreshments, non-alcoholic drinker m-sri.-ts _ YES _ NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES x NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas ® �`I �( Please describe how food will be served at the event: �i ��V / u ceNiCe 0 G� Qu Ly �+t� �z Q �� o-� i r P u r Pore If you intend to cook food in the event area please specify the method: x GAS ELECTRIC X CHARCOAL OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: 5 (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: 2 0 Trash containers with lids: 1 1 a rge bin (EDCO) Describe your plan for clean-up and removal of waste and garbage during and after the event: Clean-up committee of 'a@ people is organized; EDCO will provide trash dumpster and final pick-up. ' )•-j-1 (Ate uu Please describe your procedures for both Crowd Control and Internal Security: "NA U& 1 e c ?9 YES _ NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: YES NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: 0711 / iYi✓ NI Please indicate what arrangement you have made for providing First Aid Staffing and Equipment. ) R-5 s w c L L LU)A Y 5 ® N 1(t-4-r k p $70 Ott-- ( t1) Please describe your Accessibility Plan for access at your event by individuals disabiliti pI41 leO Q PL i[�-� €jam vipel) SPA- (_; ` - --) 41\cce-:,471-:) 'T-Y - Ro v NI D S Please prove e a detailed description of your PARKING plan: Please describe your plan for DISABLED PARKING: Ten. handicapped parking will be reserved_ SF.F FTAMRAM Please describe your plans to notify all residents, businesses and churches impacted by the event: Event will be advertised in 1rr1 npwGpararc A11 fananfc at plaza Bonita will be notified. Residents at Stockman (near Sweetwater Road) will be given notice one week before the event. NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. x YES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. Number of Stages: 1 Number of Bands: various artists Type of Music: Cultural and modern (top 40 hits) X YES _ NO Will sound amplification be used? If YES, please indicate: Start time: 1 0 : 0 0 m/ Finish Time 8: 00 /pm X YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: 9: 3 0 amJK Finish Time 1 0: 0 0 am/ila Please describe the sound equipment that will be used for your event: son waft Speakers, enough to -f 4000 square feet _ YES X NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: X YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: Banner and decorations will be installed on the stage and entrance of the venue. 5 For Office 'Use Only Department Date Yes No Condition(s) of Approval Specific Conditions of Approval Initial 6 Non-profit organizations, which meet the criteria on page v of the instructions, will be considered for a waiver. If you would like to request a waiver of the processing fees, please complete the questionnaire below. 1. Is the event for which the TUP is sought sponsored by a non-profit organization? x Yes (proceed to Question 2) No (Please sign the form and submit it with the TUP Application) 2. Please state the name and type of organization sponsoring the event for which the TUP is sought and then proceed to Question 3. Name of the sponsoring organization council of Filipino -American Organizations of San Diego County, Inc. Type of Organization Service and Community Organization (Service Club, Church, Social Service Agency, etc.) 3. Will the event generate net income or proceeds t the sponsoring organization? Yes (Please proceed to Question 4) x No (Please sign the form and submit it with the TUP Application) 4. Will the proceeds provide a direct financial benefit to an individual who resides in or is employed in the city, and who is in dire financial need due to health reasons or a death in the family? Yes (Please provide an explanation and details. x No (Please proceed to Queon b) 8 5. Will the proceeds provide a direct financial benefit to city government such as the generation of sales tax? Yes (Please provide an explanation and details. '-)1 4 I T ° (- S No (Please proceed to Question 6) 6. Will the proceeds provide a direct financial benefit to a service club, social services agency, or other secular non-profit organization located within the city such as Kiwanis, Rotary, Lions, Boys and Girls Club? V Yes (Please provide an explanation and details. No (Please proceed to Question 7) 7. Will the proceeds provide a direct financial benefit to an organization, which has been the direct recipient of Community Development Block Grant (CDBG) funding? Yes Year funds were received: Funds were used to: No P lease sign the form and submit it with the TUP Application) Li-7 -0 1 Signature Date 9 • ibNLlkMP 1kVE TEOGo tb qt START : 'CEP co s i TE •4 srreeT FEB 27 '01 11:47AM PLAZA BONITA P.2 February 22, 2001 Kathleen Trees 1243 National City Blvd. National City, CA 91950-4397 Dear Kathleen: Please be advised that Mr. Fred R. Soto has authorization from Plaza Bonita to apply for a temporary use permit for the use of our parking lot for the Philippine Faire 2001, on June 9rh 8 10th, If you have any questions, please do not hesitate to call. Sincerely, PL �A BONITA LP dy Kelle General M."ager CK;vb Cc: Fred R. Soto Feb .28. 200l 3:14PIl No.080 P. 1/2 ALCOTT INSURANCE AGENCY 3945 IDAHO STREET SAN DIEGO, CA. 92104 LICENSE #0514686 (619) 293-3800 FAX (619)293-3896 2-28-2001 TO : FRED SOTTO CITY OF NATIONAL CITY FROM: RUSSELL LAIL ALCOTT INSURANCE RE: FAIRE FROM JUNE 9 TO JUNE 10, 2001 FRED, PLEASE BE ADVISED THE LIABILITY INSURANCE FOR COPAO RENEWS ON APRIL10, 2001 . WE DO NOT YET HAVE THE RENEWAL POLICY NUMBER, SINCE IT IS STILL FEBRUARY. MOST OF THE TRAVELERS RENEWALS ARE ISSUED 15 TO 30 DAYS PRIOR TO THE RENEWAL DATE. SINCE WE RAVE NOT RECEIVED A NON -RENEWAL NOTICE , BY CALIFORNIA LAW TIM INSURANCE POLICY WILL BE ISSUED AS OF 4-10-2001. UPON RECEIPT OF THE RENEWAL POLICY NUMBER, WE WILL PROVIDE YOU WITH A CERTIFICATE OF INSURANCE FOR THE FAIRE NAMING 1t1E CITY OF NATIONAL CITY AS ADDITIONAL INSURED. THANK YOU, RUSSELL LAIL L atetnal Reve :ue Service l.nnin� ' ' e`L v �^"•1 :;1 r..9GT:1:,?i?ii4'!t rC.:R1!% :P/EO i,ia:.:_;: - 5127 '.O. Bob 2350 - Angeles, CA £!lO63-?350 ' . COUNCIL NCII_ 00 FILIPI:'ilt A1'i \I.(:-(`N ORG OF AN D I EGr, COUNTY NTY d00 E 3 T H! T STE 211 NATlONAL CITY, C:A g20E,0• • EWE] Disclosure iie 1•_ S' l.•• : ••l j .Person to ..•,t.. ct•: ra=lici:.l C. liiraf for • Telephone 1`l'.,r( erRefer r'-• : : Gentlemen: r This s 1,,.nse to yc, fir req:est for a di•[..er}lil:nal-ir.i' let er of the above -named :r r•••) 4n t a. iu)fl . h review of our records indicates that t : - -•di e • named W to is t u? l:'r'empt.• from Federal income organization was recognized :} •. organization clescr li•Cl In {.c i In October 1;••]� � d= an � a t'ir t•i :" . Internal Pe" nue3 Code section 01(C )1. ) . I •_ l? _. =y classified as an organization that iz- ;-tl.t_.• pi'1Viitsr a) of the code, because- i foundation 85 1�=-ef' ini_13 In section _ ':..J'I.t it.'is.a:+n _,rgzriz t:.iC'f He rribed in section 1 0fi. (1)(h)(4ii.'. We are not. however, able to provide you wit!-. ;{ c.,_ fhc: determination letter er exemption letteratthist•?ff!i:. _ issued on October. 1972 continues to h in effect c•^ } p1}:rt•:,lr: feel free !:•.a If you are in•ncetl� of further �l__i=s t•a .e •: 1- ccuntz contact rile : tt• the above': 'address'. We appreciat-e your c c,perat•lop in this regard. inc ere 1 y, 'Di sclosurn h_-%i i Aconu_` :cFC i igiCATE OF LIABILITY INSURANCk��I ° U I veic-1 LP • 2 j'7,YY) 02/28/01 PRODUCER Alcott Insurance Agency, Inc. 3945 Idaho Street S$.,Diego CA 92104-2902 Re:619-293-3800 Fax:619-293-3896 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Council of Philippine American P. O. Box 1504 National City CA 91951 INSURER A: Travelers Indemnity Co. of CT INSURERS: INSURER C INSURER 0: INSURER E: vvw ...v,.._.. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS_ INSR LTR TYPE OP INSURANCE POLICY NUMBER ICY tertL. Art DATE MMIDDIYY] N DATENMMIODIYY) UNITS GENERAL LIABILITY EACH OCCURRENCE S 1000000 A X COMMERCIAL GENERAL LIABILITY 660-40682933-TIL-00 04/10/00 04/10/01 FIRE DAMAGE LAnyone fire) $50000 CLAIMS MADE X OCCUR ME0E P(Anyax Person) $ 5000. PERSONAI&ADVMwRY S 1000000 GENERAL AGGREGATE s2000000 GEN'L AGGREGATE UNIT APPLIES PER: PRODUCTS.COMPPOP AGG S 2000000 POLICY n LOC AUTOMOBILE ■ UABIUTY ANY AUTO COMBNEDSINOLE LIMIT (EA accident) S t AU. OWNED AUTOS SCHEDULED AUTOS BODILY INJURY Fel S HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per aecEenE S PROPERTY DAMAGE S (Per aooident) •:� GARAGE LIABILITY AUTO ONLY- EA ACCIDENT S ANY AUTO OT ER THAN EA ACC S AUTO ONLY: AOG $ EXCESS LIABILITY EACH OCCURRENCE $ J OCCUR CLAIMS MADE AGGREGATE $ S DEDUCTIBLE— - S RETENTION S 5 WORKERS COMPENSATION AND ! ;IOW UMRS MI - EMPLOYERS' LIABILITY EA. EACH ACCIDENT S E.L. DISEASE - EA EMPLOYEE $ E.L. DP=Cacc .POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONMILOCATIONNVEHICLEWEXCLUSIGNS ADDED BY E NOORSEMENUSPECIAL PROVISIONS CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETT9t PROOF 0 PROOF OF INSURANCE I I ACORD 254 (7/87) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Russell E. Lail @ACORD CORPORATION 1988 MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING MATERIALS DISTRIBUTED TO THE CITY COUNCIL DURING THE MEETING c Name is Eric B. Erickson, I am a member of the Board of COPAO and my address is 1954 Glennaire Drive, Escondido, CA 92025. I also have with me Mr. Oscar Garcia, the current president of COPAO. Good Evening Mayor Waters and council members: 1. We are here this evening to ask your approval of our Temporary Use Permit application regarding the Philippine Faire 2001 celebration. COPAO is a 501 c3 non-profit organization based in National City. We are proud to have called National City home for almost 30 years. 2. This event is a celebration of our heritage in conjunction with the 103rd Philippine Independence Day Anniversary. We have previously celebrated this event in San Diego County Administration Building Parking Lot. However, this year we would like to get closer to home here in National City. 3. Since National City has one of the highest concentrations of Filipino - Americans in the United States, we believe that the best location for this event is in National City. 4. The event will be free to the public and it will showcase the rich Philippine Culture. This is an opportunity for the Filipino -Americans to show the citizens of National City and its neighboring communities our Philippine culture and heritage. 5. We are anticipating that this event will bring harmony, love and peace to our community. We also believe that this event will bring visitors to National City, and generate revenues and also promote the City's image through positive community event. 1. Our TUP Application are two separate activities. First is the Community Faire at Plaza Bonita on June 9 and 10, 2001. Second is the Parade at Highland Avenue on June 10, 2001. 1. We have contacted your staff regarding our plans and programs. We are pleased that all the city departments seem to have approved our application with certain conditions. 2. We will conform to all conditions required of us by the City. 3. The approximate City's fee and other expenses for this event $4,832.50. We are a non-profit organization with very limited funds, we can only afford $1000.00 to cover this expenses. We would therefore like to request waiver of fees for the balance of $3832.50. In conclusion, I would like to reiterate that our goal for this event is not for fundraising purposes, but to showcase our culture through music and entertainment. We hope you will grant our TUP application. On behalf of approximately 12,000 Filipino -Americans in National City, I thank you for your support. If you have any questions, I would be glad to answer them. SUPPORTING FACTS (ONLY IF NEEDED) $10,000.00 $10,000.00 Estimated Gross receipts for the event. Estimated Expenses for the event. Event is free to everyone. Parade: 14 Floats ? 4 bands ? 300 Participants ? PLAZA BONITA 1250 Daily Attendance ? 2500 Two Day Attendance ?