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HomeMy WebLinkAbout2002 01-08 CC ADJ AGENDA PKT4 Civiii qp AGENDA OF AN ADJOURNED REGULAR MEETING NATIONAL CITY CITY COUNCIL COUNCIL CHAMBERS CIVIC CENTER 1243 NATIONAL CITY BOULEVARD TUESDAY — JANUARY 8, 2002 — 6:00 P.M. OPEN TO THE PUBLIC PLEASE COMPLETE A REQUEST TO SPEAK FORM PRIOR TO THE COMMENCEMENT OF THE MEETING AND SUBMIT IT TO THE CITY CLERK IT IS THE INTENTION OF YOUR CITY COUNCIL TO BE RECEPTIVE TO YOUR CONCERNS IN THIS COMMUNITY. YOUR PARTICIPATION IN LOCAL GOVERNMENT WILL ASSURE A RESPONSIBLE AND EFFICIENT CITY OF NATIONAL CITY. WE INVITE YOU TO BRING TO THE ATTENTION OF THE CITY MANAGER ANY MATTER THAT YOU DESIRE THE CITY COUNCIL TO CONSIDER. WE THANK YOU FOR YOUR PRESENCE AND WISH YOU TO KNOW THAT WE APPRECIATE YOUR INVOLVEMENT. ROLL CALL PLEDGE OF ALLEGIANCE TO THE FLAG BY CITY MANAGER, TOM G. MCCABE INVOCATION APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF DECEMBER 18, 2001 AND THE ADJOURNED REGULAR MEETING OF DECEMBER 17, 2001 INTERVIEWS/APPOINTMENTS Traffic Safety Committee — Reappointment COPIES OF THE CITY COUNCIL MEETING AGENDAS AND MINUTES MAY BE OBTAINED THROUGH OUR WEBSITE AT www.ci.national-city.ca.us COUNCIL AGENDA 1/8/02 PAGE 2 PUBLIC HEARINGS 1. Public Hearing — Conditional Use Permit for an Adult Day Health Care Facility at 540 National City Boulevard. (Applicant: Sabah Abro) (Case File No. CUP-2001-14) (Planning) 2. Public Hearing - Conditional Use Permit for a Church at 1341 E. 8th Street, Suite B. (Applicant: Revival Lighthouse Church) (Case File No. CUP- 2001-17) (Planning) CONSENT CALENDAR Consent Calendar: Consent calendar items involve matters which are of a routine or noncontroversial nature. All consent calendar items are adopted by approval of a single motion by the City Council. Prior to such approval, any item may be removed from the consent portion of the agenda and separately considered, upon request of a Councilmember, a staff member, or a member of the public. 3. Resolution No. 2002-1 Resolution of the City Council of the City of National City authorizing the City Engineer to install a 40-foot red no parking zone at the southeast corner of "N" Avenue and East 8th Street. (R. Stocker, TSC Item No. 2001-44) (Public Works/Engineering) 4. Resolution No. 2002-2 A Resolution of the City Council of the City of National City authorizing the City Engineer to establish a disabled person's parking zone at 1140 Coolidge Avenue. (M. Lieras, TSC Item No. 2001-42) (Public Works/Engineering) 5. Resolution No. 2002-3 A Resolution of the City Council of the City of National City authorizing the City Engineer to install a 15-minute limited parking zone at 1643 Wilson Avenue. (R. Razooky, TSC Item No. 2001-43) (Public Works/ Engineering) COUNCIL AGENDA 1/8/02 PAGE 3 CONSENT CALENDAR (cont.) 6. Resolution No. 2002-4 A Resolution of the City Council of the City of National City amending Sections 2 and 3 of Resolution No. 91-185 concerning sales and use tax audit and information services. (Community Development Commission/ Finance) 7. WARRANT REGISTER NO. 25 (Finance) Ratification of Demands in the amount of $391,851.23 8. WARRANT REGISTER NO. 26 (Finance) Ratification of Demands in the amount of $857,666.54 9. Consolidated Cash and Investment Report as of July 31, 2001. (Finance) 10. Claim for Damages: Geico Direct as Subrogee for Christopher Wallace. (City Clerk) NON CONSENT RESOLUTION 11. Resolution No. 2002-5 Resolution of the City Council of the City of National City authorizing the Mayor to execute an Agreement with Jeff Katz Architecture to perform architectural and engineering services for the Main Fire Station Project and to assist with the construction management of the project, and authorizing a disbursement of $1,000,000 from a HUD Section 108 Loan to fund the facility. (Public Works/Engineering, Fire, CDC) ** Continued from Council Meeting of 12/18/01 ** COUNCIL AGENDA 1/8/02 PAGE 4 ORDINANCE FOR ADOPTION 12. An Ordinance of the City Council of the City of National City rezoning certain parcels of real property pursuant to the Land Use Code. (Applicant: Pacific Commercial Management) (Case File Nos. GP-2001-2, ZC-2001-1) (Planning) NEW BUSINESS 13. Proposed Agreement with the County to provide mail -processing services. (City Clerk) 14. Temporary Use Permit - Christiansen Amusements — Plaza Bonita Carnival. (Building and Safety) 15. Temporary Use Permit — McCune Motors — Used Vehicle Tent Sale. (Building and Safety) -* CITY MANAGER --> CITY ATTORNEY --- OTHER STAFF -* MAYOR —> CITY COUNCIL COUNCIL AGENDA 1/8/02 PAGE 5 NEW BUSINESS (cont.) PUBLIC ORAL COMMUNICATIONS (Five -Minute Time Limit) NOTE: Pursuant to State Law, items requiring Council action must be brought back on a subsequent Council agenda unless they are of a demonstrated emergency or urgent nature. CLOSED SESSION Conference with Legal Counsel - Existing Litigation - Government Code Section 54956.9(a) People v. Jauhn Hinkle, Superior Court Case No. 0000715 ADJOURNMENT Dispense with the Regular Meeting of the City Council of January 15, 2002, and adjourn to January 22, 2002, at 6:00 p.m. — Council Chambers, Civic Center TAPE RECORDINGS OF EACH CITY COUNCIL MEETING ARE AVAILABLE FOR SALE AND TO LISTEN TO IN THE CITY CLERK'S OFFICE ** CONTINUED FROM COUNCIL MEETING OF 12/18/01 ** Office of the Mayor 1243 National City Blvd., National City, CA 91950 (619) 336-4526 George H. Waters - Mayor NOVEMBER 30, 2001 TO: COUNCILMEMBERS FROM: MAYOR GEORGE H. WATERS SUBJECT: TRAFFIC SAFETY COMMITTEE Edward Smith's term on the above -subject board will expire December 31. He was appointed to complete a partial term and is requesting consideration for reappointment. If there are no objections, I recommend we reappoint Mr. Smith to the Traffic Safety Committee for a full term ending December 2003 . This item will be placed on the Council Agenda for the meeting of December 18, 2001. GEORGE H. WATERS Mayor GHW:nu ® Recycled Paper CITY OF NATIONAL CITY APPLICATION FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS PURPOSE AND INTENT: It is the purpose and intent of this form to provide the City Council with as much background information as possible on those persons wiling to serve on any of the Boards and Commissions of the City of National City. Please note: This application will be kept on file and under consideration for one (I) year from the date It is submitted. THIS DOCUMENT IS FILED AS A PUBLIC DOCUMENT PLEASE CHECK THE BOARD OR COMMISSION FOR WIIICH YOU ARE APPLYING (You May Apply for More than One) Building Advisory & Appeals Board Civil Service Commission Senior Citizens Advisory Board Parks & Recreation Advisory Board Serra Library Systems Board Street Tree & Parkway Committee Project Area Committee Student Commissioner Name: S M , TN /%I 67:ru.9e2O (Last) Home Address: T 240 C A..reu•-e_ Telephone: Residence ( 1319 47'7- OG 7 I ) NUMBER OF YEARS YOU HAVE LIVED IN: CALIFORNIA? 3l( SAN DIEGO COUNTY? Planning Commission Port Commission Traffic Safety Committee ✓ Library Board of Trustees Sweetwater Authority San Diego County Water Authority Housing & Community Development Committee Birth Date (First) QG//e, �S (Optional) Nanon/ A-c. C.I-t) .1"0 Business/Work ( 6 /9 S 17 - i� L 2 q ! NATIONAL CITY? S ARE YOU A REGISTERED VOTER: YES ✓ NO HAVE YOU EVER BEEN CONVICTED OF A CRIME (OTHER THAN MINOR TRAFFIC OFFENSES) OR HAD A CIVIL JUDGEMENT (OTHER THAN A DIVORCE DECREE) ENTERED AGAINST YOU: NO: 1/ YES: • (PLEASE ATTACH SEPARATE EXPLANATION) is a;• ::e'er N'i"Al. Colleges attended and degrees held, if any: CS Gs jd/4 Related Professional or Civic Experience: ef�cirr) A n- 6X' 4+r»rr_ e Ey,, p l nye.< %t,fo n� CA ) Please indicate below any further information that will be of value regarding your service on the above named boards, committees or commissions: Ct.x CCri 11 C -t7r1 r Ctchrn U rt-e--x ,, ,re I 4-tr rv" DATE: Il IZa 101 YOUR SIGNATURE RETURN COMPLETED FORM TO : Qin 4,6*, CITY COUNCIL OF NATIONAL CITY 1243 NATIONAL CITY BOULEVARD NATIONAL CITY, CA 91950 MEETING DATEJanuary 8, 2002 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. (-ITEM TITLE PUBLIC HEARING — CONDITIONAL USE PERMIT FOR FACILITY AT 540 NATIONAL CITY BOULEVARD (APPLICANT: SABAH 14) PREPARED BY Charley MarchesanoC. DEPARTMENT AN ADULT DAY HEALTH CARE ABRO) (CASE FILE NO. CUP-2001- Planning EXPLANATION After receiving an appeal, the City Council set this item for hearing at their December 18 meeting. The attached background report describes the project in detail. Environmental Review X _. N/A Categorical Exemption Financial Statement N/A >STAFF RECOMMENDATION Staff concurs with the decision of the Planning Commission and approved. ketP Account Noe recommends that the Conditional Use Permit be BOARD / COMMISSION RECOMMENDATION The Planning Commission approved the Conditional Use Permit. Vote: Ayes - Valderamma, Parra, Flores, Baca, Reynolds Abstaining - Detzer Absent - Ungab ATTACHMENTS ( Listed Below 1. Background Report 5. 2. Planning Commission resolution with Findings/Conditions for approval 6. 3. Appeal letter 7. �4 I .ncatinn Map 8. Resolution No. Department Comments Notice of Exemption Application materials Applicant's plans BACKGROUND REPORT An Adult Day Health Care facility is proposed on National City Boulevard, between 5th and 6th Streets. The facility would occupy an irregularly shaped, 19,375 square foot parcel, in the Tourist Commercial (CT-PD) zone. A ten -foot wide area along the rear of the parcel is actually part of the adjoining northern property, as shown on the attached location map. The applicant owns both properties. The fenced site is developed with an 8,600 square foot vacant commercial building and a paved parking area. The 30-foot tall building contains several small rooms and a large assembly area on the main floor. An attic, built without permits, has been constructed over portions of this floor. A basement is located under the western portion of the building, accessed only by exterior roll -up doors. A large sign is located on the roof of the building facing National City Boulevard. The site was previously occupied by Chase Furniture until 1998. Since then, it has been vacant and currently is in very poor condition. An attempt by the applicant to rezone the site to allow a restaurant supply business was denied by the Planning Commission in June of 2000. Motels are located to the west and south of the project site and a chapel is located across National City Boulevard to the east. To the north is a dilapidated single-family home, which the Building Department recently posted as unsafe for occupancy. The applicant proposes to operate "Friendly Care" adult day health care at the project site. The for -profit business would provide supervision, therapy, exercise, entertainment, and meals for adults. The applicant has applied for a State license to allow up to 120 participants at the facility, with ten employees. Hours of operation are proposed from 8:00A.M. to 6:00P.M., Monday through Saturday. Participants will be dropped -off and picked -up at the site by relatives or staff members. As the customer base grows, the applicant anticipates hiring a shuttle service to provide this function. The applicant proposes to remodel the interior of the building to provide offices, food preparation area, private therapy rooms, and a large social area. The existing attic will be blocked -off and not used. Proposed exterior site improvements include repainting and patching of the building exterior, as well as a new awning along National City Boulevard. The parking area will be re -paved and re -striped to allow 18 spaces, including four van accessible spaces. New landscaping is also proposed in the parkway and in planters adjacent to the parking area. No outdoor area for the clients has been proposed at the site; however, the applicant has noted that they may be driven or shuttled to nearby parks or other areas periodically. Adult Day Health Care facilities provide a needed service to elderly residents by offering supervision of seniors while family members are away at work. This service also provides therapies, such as speech and physical, to help clients recover from injuries or illness. Finally, these facilities offer meals specifically catered to individual needs and administer medications to participants. The proposal is in compliance with City Code requirements and no Variances are needed. The large building has sufficient area to accommodate the proposed number of clients. City Code does not specify on -site parking requirements for the use; therefore, it is subject to the discretion of the Council. Since participants typically do not drive, the proposed 18 on -site parking spaces are likely sufficient. The site is also served by on - street parking and bus routes on National City Boulevard. In addition, future van service to the site will further reduce daily traffic by effectively carpooling participants. The proposed improvements and use of the facility will eliminate a blighted area of downtown National City and put a vacant building to use. A request from the Community Development Commission proposing a three year limit on the use was not included in the conditions, but is attached. The applicant has submitted materials indicating a large elderly population in the south county, currently under -served by day care facilities. This information (attached) identifies a current demand for the service by 6,278 residents within a 10-mile search radius of the project site. Currently, these residents are served by only seven facilities, with three pending. The Planning Commission held a public hearing on this item at their November 19`h meeting. At that time the administrator of Horizon's Adult Day Health Care spoke and submitted a letter in opposition to the proposal, stating the applicant was not in compliance with State requirements. The Commission concluded that State requirements are not enforced by the City. The Commission also discussed the possibility of requiring the adjoining property to the north, containing the previo»sly mentioned dilapidated home, to be used for outdoor area or parking for the facility, but decided not to. A lot boundary adjustment was considered to bring the properties into compliance with the City's Subdivision Ordinance, but was also not required. The applicant has indicated that this will be pursued, but no application has yet been received. The Planning Commission determined that the proposed on -site parking was sufficient for the use and approved the application. The attached letter of appeal was delivered to the Planning Department by the Horizon's Administrator on December 18'h, prior to the deadline. RESOLUTION NO. 37-2001 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR AN ADULT DAY HEALTH CARE CENTER AT 540 NATIONAL CITY BOULEVARD APPLICANT: SABAH ABRO CASE FILE NO. CUP-2001-14 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for an adult day health care center at 540 National City Boulevard at a duly advertised public hearing held on November 5, 2001, and continued to the meeting of November 19, 2001 at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearings the Planning Commission considered the staff report contained in Case File No. CUP-2001-14, maintained by the City and incorporated herein by reference along with evidence and testimony at said hearings; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearings held on November 5 and November 19, 2001, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the existing 8,600 square foot building on the site is large enough to accommodate the proposed adult day health care facility and since sufficient on -site parking is provided in the existing parking area. 2. That the site has sufficient access to streets and highways that arc adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the use is not expected to significantly increase traffic volumes in the area, and since the project site is accessed by National City Boulevard, an arterial. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the new use will generate little noise or traffic. 4. That the proposed use is deemed essential and desirable to the public convenience and welfare, since the adult day health care facility will provide a service for handicapped and elderly citizens of National City and the surrounding community, and may also delay institutionalization of clients. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes an Adult Day Health Care Center at 540 National City Boulevard. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A -revised, Case File no. CUP-2001-14, dated September 28, 2001. 2. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 3. The deteriorated portions of the existing street improvements (20-feet of sidewalk) along the property frontages shall be removed and replaced. 4. The proposed trash enclosure at the southwest corner of the parking lot may need to be relocated due to an existing storm drain catch basin. If relocated, the existing amount of parking spaces (18) shall be maintained. 5. A title report shall be submitted to the Engineering Department for a review of all existing easements and the ownership of the property. 6. Prior to opening the business, a formal fire inspection shall be conducted by the Fire Department. 7. Exterior walls of buildings and trash enclosures to a height of not less than 6 feet shall be treated with "Graffiti Melt Coating" manufactured by Genesis Coatings, Inc. A similar product may be used, subject to approval from the Building and Safety Director. Graffiti shall be removed within 24 hours of its observance. 8. A landscape and irrigation plan shall be submitted with building plans indicating plant types, methods of planting, irrigation location and coverage, etc. This plan shall reflect the use of drought tolerant planting and water conserving irrigation devices. 9. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation 10. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 11. The existing rooftop sign at 540 National City Boulevard shall be removed. 12. Building plans shall note that access to the upstairs area will be blocked. 13. All rooftop equipment proposed as part of this project shall be completely screened in accordance with Land Use Code section 18.86. BE IT FURTHER RESOLVED that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of December 3, 2001, by the following vote: AYES: Valderrama, Flores, Parra, Baca, Reynolds NAYS: ABSENT: Ungab ABSTAIN: Detzer HORIZONS ADULT DAY HEALTH CARE CENTER 1415 E. 8TH STREET, SUITE 5 NATIONAL CITY, CA 91950 (619) 474-1822 fax: (619) 474-1826 horizonsADHC@hotmail.com December 18, 2001 City of National City 1243 National City Blvd. National City, Ca 91950 RE: Appeal CUP Case No: 2001-14 We would like to file an appeal in accordance with provisions of Section 18.116.100 for the above referenced matter and have it scheduled for public hearing at the City Council meeting. Enclosed is a filing fee of $ 350.00 check # 1816. Thank you. Sincerely, tic& Marina Murashova Administrator - t�- t \\ 3O \\ \\ r. r`�n \�G .\ 'Z ' t 601 t OS -CZ ' `t \ CT T-PD y26 C y21 0 100 \\Feet \ 624-630 CM PROJECT LOCATION EXISTING BUILDING ZONE BOUNDARIES N A LOCATION MAP 540 NATIONAL CITY BOULEVARD CUP-2001-14 NATIONAL CITY PLANNING DRN: 10/22101 INITIAL HEARING: 1115101 City of National City Building and Safety Department 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4210 Fax (619) 336-4217 September 10, 2001 TO: Planning Department FROM: Kathleen Trees Gt4 Building & Safety Dep rtment SUBJECT: CUP-2001-14 540 National City Blvd. .ti Plans must comply with the 1998 editions of the California Building Code, the California Mechanical Code, the California Plumbing Code, the California Electrical Code, and California Title 24 energy and handicapped regulations. Pervrlyd Panr.r City National City Building and Safety Department 1243 National City Blvd., National City, CA 91950-4397 (619) 336-4210 Fax (619) 336-4217 November 1, 2001 TO: Roger Post, Director Planning Department FROM: Kathleen Trees, Director Building & Safety Departmen SUBJECT: 546 National City Blvd. An inspection was made at the above address in response to a complaint. The building inspector discovered that the small dwelling was illegally attached to the adjacent commercial building and was in such a state of disrepair that it was uninhabitable. The structure has separated from the foundation. An attempt was made to correct the situation without permits and not in compliance with the building code. This was deemed dangerous and the structure was posted as unsafe. We are in the process of notifying the owner to mitigate the situation. If you have any questions, please call me at 336-4213 or speak to Frank Virden at 336- 4215. ® Recycled Paper NATIOI AL CITY FIRE DEPA'I MENT 333 East 16th Street NATIONAL CITY, CA 91950 (619) 336-4550 DATE: 8-30-0 I TO: Charley Marchesano FROM: Jeff Burriss, Deputy Fire Marshal SUBJECT: Case File No. CUP-2001-14, 540 NC Blvd. The fire department has no objection to this facility. However, if the city approves the project, a formal fire inspection will he required prior to opening to the public. \ -n, City of National City Department of Public Works 1243 National City Blvd., National City, CA 91950 (619) 336-4580 (619) 336-4380 Fax (619) 336-4397 TIONA PLANNING; DEPARTY1 NI ENGINEERING REQUIREMENTS FOR A ADULT DAY HEALTH CARE CENTER AT 540 NATIONAL CITY BOULEVARD September 6, 2001 To: Charles Marchesano, Planning Department From: Adam J. Landa, Engineering Department Via: Stephen M. Kirkpatrick, Assistant Public Works Director/Assistant City Engineer Subject: ADULT DAY HEALTH CARE CENTER AT 540 NATIONAL CITY BOULEVARD 1. The deteriorated portions of the existing street improvements (20' of sidewalk) along the property frontages shall be removed and replaced. 2. The proposed trash enclosure at the southwest corner of the parking lot may need to be relocated due to an existing storm drain catch basin (not shown on the site plan). 3. A title report shall be submitted to the Engineering Department (after Planning Commission approval) for a review of all existing easements and the ownership at the property. AL:jha2 Cafe ® Recycled Paper Memorandum Community Development Commission August 29, 2001 To: Roger Post, Planning Director Via, Charlie Marchesano, Assistant Planner From: Paul Desrochers, Executive DirectortrCL- Subject: Case File # CUP-2001-14 Adult Day Center 540 National City Blvd. You have asked for comments relative to the above proposal to convert the former furniture store to a Adult Services Center. While I am of the opinion that Adult Day Care is a valuable community service, I question if this is the appropriate location. The former furniture store use is limited due to parking requirements. However, at the north end of the site the residential unit that was used as a Maple Shop could be razed and used for parking as well. In addition, since the building is close to the center of our redevelopment focus, other more productive uses could and should evolve once the education center is built. The present situation is an unsightly building, a poor image for the area. Because of this situation, the CUP under consideration, in my opinion, should be limited to three years. Within that time period the demand for other, retailleating establishments should materialize with the owner able to secure a tenant that will be in keeping with the revitalized area. City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: CUP-2001-14 Project Location: 540 National City Boulevard Contact Person: Charley Marchesano Telephone Number: (619) 336-4311 Description of Nature. Purpose and Beneficiaries of Project: Conditional Use Permit for an Adult Day Health Care Center. The use will provide supervision, therapy and entertainment for handicapped or otherwise impaired residents over the age of 18, while family members are at work. Applicant: Sabah Abro Telephone Number: (619) 544-0511 Exempt Status: • Statutory Exemption. • Categorical Exemption. Class 32, Section 15332 (In -fill Development) • Not a project as defined in Section 15378 of CEQA • Not subject to CEQA Reasons why project is exempt: The project involves the use of an existing building as an Adult Day Health Care Center. The use is consistent with General Plan and Zoning policies and will not result in any significant effects to traffic, noise, air quality, or water quality. Also, the site is surrounded by urban uses, has no value as habitat, and is served by existing facilities. Date: Charley Marchesano Assistant Planner ® Recycled Paper APPLICATION for XXX NATIONAL CITY, CALIFORNIA Conditional Use Permit Planned Development Permit Planned Unit Development Permit Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619)336-4310 PLEASE DO NOT USE BLUE INK WHEN COMPLETING THIS FORM FOR DEPARTMENT USE ONLY Csice Number C 1 U P - 2.001 1t-t Filing Fee $ V (2-5t Receipt NoZ- ! / 43 Date Received %((5101 By �v� E.A.F. Required Fee $ �'1A Related Cases LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient spaces Parcel 'A': Lots 16 and 17 and the easterly 15 ft of the northerly 50 ft of Lot 12 and the westerly 10 ft of Lot12 and the easterly 1 ft of Lot 11, all in Block 6 of National City, in the City of National City, County of San Diego, State of California, according to Map th- ereof No. 348, filed October 2, 1882. Together with that portion of the northerly 1/2 of Sixth Street, as vacated, adjacent to said West- erly 1(1 ft of Lot 12 and adjacent to said easterly 1 ft of Lot 11 on the south. Parcel 'B': Parcel 3 of Parcel Map No. 8863, in the City of National City, County of San diego, State of California, filed in PROPERTY LOCATION the office of the County Recorder, June 26,1979. Ned 540 National City Blvd., National' City, Between 4thSand 8th. between ' and COMBINED GENERAL PLAN/ZONING DESIGNATION �T' /°4 APN 555-042-10 and 17 Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 1 of 4 Y REQUEST: The Applicant requests a Conditional Use Permit (Chapter 18.116), Planned Development Permit (Chapter 18.126), or Planned Unit Development Permit (Chapter 18.30) to use the above described property for the following purposes: Adult Day Health Care. Open 5 days a week, Mon. -Friday, 8:00 a.m. to 5:00 p.m. Get Adult people meet, gather, socialise, physical excercise. PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: DNSA, Inc. a Ca. Corp. Signature (Si patfue acknowledges that this application is being filed) Address: 950 Market Street San Diego, CA. 92101 ATT: Mr. Sabah Abro Phone No. (619) 5 4 4- 0 51 1 FaxNo. (619) 544-0809 Date: August 14, 2001 Name: Signature (Signature acknowledges that this application is being filed) Address: Phone No. Fax No. Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 2 of 4 • Signature: APPLICANT Name: Mr. Sabah Abro, dba / DNSA, Inc. (Please type or print) (Signature certifies that the information submitted with this application is true and accurate to the best of the applicant's knowledge). IZ Address: /� Market Street San Diego, Ca. 92101 Phone No. (619) 5 4 4- 0 51 1 Fax No. (619) 544-0809 Date: August 14, 2001 Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 3 of 4 6 JUSTIFICATION Section 18.116.020 of the National City Municipal Code states that before any conditional use permit, planned development permit or planned unit development permit is granted, the applicant must show the existence of the following facts: I. That the site for the proposed use is adequate in size and shape; and 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the quantity and quality of traffic generated by the proposed use; and 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties; and 4. That the proposed use is deemed essential and desirable to the public convenience or welfare. The above findings must be incorporated into each staff report for a Conditional Use Permit, Planned Development Permit or Planned Unit Development Permit presented to the decision making body. Each of the findings must be found to exist. As the applicant, you are not required to provide justification of these findings; however, the information can be useful to Planning Staff when compiling their report. Please provide any additional information which may be helpful when considering the application. Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 4 of 4 :hots -#7,08,40 Proposal For FRIENDLY CARE Adult Day Health Care 540 National City Boulevard San Diego, CA 91950 (858) 549-3001 FRIENDLY CARE ADULT DAY HEALTH CARE 540 National City Boulevard National City, CA 01950 Tait (858) 540-3001 Friendly Care, Inc. has established Friendly Care Adult Day Health Care to serve the flail elderly and disabled populations of National City and its surrounding areas, by providing the highest of quality services in a safe, supportive and stimulating environment to serve the specific needs of each participant. Thus, participants have the ability to live in their own community and preferably in their own homes, as long as it is medically, socially and economically fe-a-Bible. This goal is accomplished by means of several objectives, which include, rehabilitative services including various therapeutic and recreational programs, medical, social, nutritional, client/family support services and continuing health education. These services arc all used in combination to ultimately ameliorate decline in a participant's health, all in a supportive and stimulating environment. Founder, Mila Barshak, through the use of the latest Medi-Cal statistical information found that a great number of eligible participants arc not receiving ADHC services because centers are not established primarily to provide multicultural services. Therefore, she employed the services of several social workers, psychologists, sociologists and dieticians to plan an Adult Day Health Care center that intricately combines high quality medical care with social services, activities and nutritious meals that promote participant exposure to many different cultures. This is all done for one purpose, to provide the community with the best possible services for all eligible participants in the area. Friendly Care Adult Day Health Care is housed in an approximately 8000 square foot facility that has been planned and built to specifically meet and exceed the participants every need. This facility will serve, a maximum, of 120 participants per day and operate 6 days per week. Extensive time and care has been taken to insure that this facility exceeds the requirements for clinical services (physical therapy, occupational therapy, gymnasium, etc.), recreational activities, art/crafts, dining, lounge/family room, library, food preparation, counseling rooms, administrative offices, as well as a large, secure outdoor patio. Transportation to and from the facility is offered through a very reputable contract provider with standby transportation provided for emergency purposes. Friendly Care, Inc. is geared to pioneer this multicultural approach of providing ADHC services. Through the employment of highly qualified, culturally diverse health care professionals and support staff we will achieve our mission of delivering high quality care and compassion to every participant in attending to his/her specific physical, social and emotional need. PROGRAMS The Friendly Care Adult Day Health Care program structure promises to be recognized, both within the adult day health care (ADHC) field and in the community, as a model facility serving the frail elderly and disabled (participants) population. An ADHC provides a safe, secure and stimulating environment designed for two levels of service, depending upon the needs of the participant: • The Health programs serve participants with specified medical needs and focuses upon health maintenance and rehabilitation. • The Social programs emphasize structured activities and opportunities for socialization. • Friendly Care serves an adult population accommodating participants 18 to 94 years of age who have cognitive and/or functional impairment. Specific diagnosis of our participants includes but is not limited to: ♦ Dementia *Parkinson's Disease ♦ Stroke *Multiple Sclerosis *Depression ♦ Alzheimer's Disease ♦ Hypertension ♦ Congestive Heart Failure ♦ Diabetes ♦ Cerebral Vascular Disease Regular program hours are from 8:00 A.M to 6:00 P.M Monday through Saturday. Currents operating hours were established to accommodate the needs of participants' working families. Friendly Care ADHC 540 National City Boulevard National City CA 91950 1 Goals and Objectives Friendly Care Adult Day Health Care was established to serve the frail elderly and disabled populations of National City and its surrounding areas, by providing the highest of quality services in a safe, supportive and stimulating environment that eaten to the specific needs of each participant. Thus, participants have the ability to live in their own community and preferably in their own homes, as long as it is medically, socially and economically feasible. Friendly Care accomplishes these goals by four objectives: • To rehabilitate participants to the maximum extent possible through various therapeutic and recreation programs. • To maintain the participants' health status and independence, through medical, social, nutritional, and client/family support services. • To ameliorate decline in the participants' health and sense of well being by providing these services, along with continuous health education, all in a supportive and stimulating environment. • To increase public awareness of the physical and cognitive realities of aging, disability, and the community based options available through Adult Day Health Care programs. Friendly Care ADHC 540 National City Boulevard National City CA 91950 2 SERVICES Friendly Care ADHC provides services, which fall into the following categories: Medical Services The Primary Care Physician of the participant remains the primary medical provider and is responsible for the overall medical decision making and care, as it pertains to the participant. A Physician Consultant is responsible for medical consultation and services on the premises. As a member of the multi -disciplinary assessment team, he approves individual plans of care, and signs treatment authorization requests (when not signed by the Primary Care Physician). The Physician Consultant does not take the place of the Primary Care Physician, but complements the Adult Day Health Care program by making sure that the medical goals of each participant are properly implemented. Nursing Services Basic Nursing Care May include, but is not limited to self -care and general activities of daily living, participant/family health education, and preventive health screening. Skilled Nursing Care Monitors and supervises intake of medication, treatments such as bowl and bladder training, diabetic care, skin care, dressings, etc. Registered Nurses supervise the Licensed Vocational Nurses (L.V.N.'s) and Certified Nursing Assistants (C.N.A.'s) in carrying out basic nursing care and follow through. Friendly Care ADHC 540 National City Boulevard National City CA 91950 3 SERVICES Rehabilitation Services Occupational Therapy The occupational therapist provides evaluations of the participants' physical function in self -care and activities of daily living. The evaluation focuses on range of motion, and gross/fine motor coordination of upper extremities. Upon the completion of the evaluation, a program is set up to administer occupational therapy. Realistic treatment goals will enable the recipient to remain more independent in daily tasks and activities. Physical Therapy The physical therapist provides evaluations of the participants' physical function and mobility. Upon completion of the evaluation, a treatment plan is established to administer treatment modalities as prescribed by the referring physician (Primary Care Physician). Speech Therapy The speech therapist provides diagnostic services in regards to speech, language, cognitive and/or ideological disorders. Upon the completion of the evaluation, a longitudinal treatment program, prescribed by the referring physician, is implemented. This program is set up to assist all impaired participants to obtain the highest level of functional communication. These levels are within the constraints imposed by the type, severity, and prognosis of the communication disorder. Friendly Care ADHC 540 National City Boulevard National City CA 91950 4 SERVICES Medical Social Services The Senior Social Worker interviews and screens all referrals to determine appropriateness of the participants for Friendly.Care Adult day Health Care. The Medical Social Worker (M.S.W.) provides individual and/or group counseling to the participants and families. The M.S.W. also serves as a liaison between the participants' family and community agencies. Psychological Services A Licensed Clinical Social Worker (L.C.S.W.), provides at least three hours of monthly consultation to Friendly Care Adult Day Health Care staff pertaining to the bio-psycho-social environment of participants. The L.C.S.W. also recommends the necessary individualized modifications needed in the program. At the request of the Medical Social Worker, the L.C.S.W. will provide assessments of the participants and will make the necessary diagnosis as needed. An individual plan of care is developed by the L.C.S.W., specific to the psychosocial needs of the participant in conjunction with the plan of care developed by Friendly Care's Medical Social Worker (M.S.W.). Individual and/or group counseling, will be provided by the L.C.S.W. or under the supervision of the L.C.S.W., by Friendly Care's M.S.W.. Again, the Physician Consultant is responsible for medical consultation and services on the premises. As a member of the multi -disciplinary assessment team, the consultant approves the individual plans of care, and signs treatment authorization requests (when not signed by the Primary Care Physician). Friendly Care ADHC 540 National City Boulevard National City CA 91950 5 SERVICES Activity Program The Activity Director and Activity Coordinator identify individual needs and problems of each participant. They Also develop therapeutic and recreational activities intended to improve or maintain the participants' physical, mental and social capabilities for leisure lifestyle management. Nutritional Services A Dietician is contracted to provide nutritional recommendations in the preparation of meals by an outside contracted food service. Transportation Services Non -medical as well as medical transportation services for participants are provided. Services are provided on the "to and from home" basis. The Friendly Care ADHC vans are fully equipped and easily assessable vehicles. They are utilized when medically necessary to accommodate participants with limited mobility. Total Staff If the facility would reach full capacity of one hundred twenty participants, daily, we would be required to have 10 salaried positions Friendly Care ADHC 540 National City Boulevard National City CA 91950 6 04104.,11 sical Therapist upational Therapist ch Therapist ivity Coordinator tia•istered Dietician rmacist ram Aides thologist/Psychiatrist reational Therapist ifi.ed Nursing Assistants ram Aides XPERIENCED AND Kt SF _�) T 51 FRIENDLY CARE Adult Day Health Care 540National City Blvd. National City, CA. 91950 For inquires and a quid=.•d tour, please call: (858)549-3001 SERVING THE NEEDS OF ADULTS LN NATIONAL CITY ANI) THE SURROUNDING AREAS. Personal and Health Suppo k_. Services Providing a better an healthier life for older a in need of daytime supAr. programs FRIENDLY CARE Adult Day Health Care 540 National City Blvd. �y National City, CA 91950 I. �t r��[[l-�ion 7•2 rl .: t�{Er -t�r.5'i rr �•.t. i�-�'.4iti�' xtt 1711 �Pe • s+. e of Friendly Care ADHC is to adults with physical disabilities or is limiting their ability to function dently. Our goal is to help prevent ire institutionalization by offering ve and preventive health and social s, as well as a stimulating and s'ple group experience for the -1 -. pants and respite time for the er. Our services include, but are not ,, ;P to: al A scss:ncnts g Services titji i Scmelting ..•.. J� ytfil+oa,•ti(binisel1ns :43rh ilogical/Psyc:hirtriee ,Serviu:s , Occupational, and Speech Therapies uat and (Toup Counseling Cultural, and Recreational Activities ous Snacks Served Daily Nals `-ram.--t�'r-�,.e�,.y+�n, y�s�• *Nursing care supervision, or help in monitoring medications *Therapy designed to restore functioning or prevent deterioration *Assistance to perform self -care activities *Part-time ar full-time supervision during the day -time hours to ensure personal safety •Help in coping with problems associated with disabilit y HOURS/FEE INFORMATION The Adult bay Health Care Program is reimbursable through 'Medi-Cal Payment: or private payments. Participation in the program can be arranged from one to five days per week, depending on the needs of the individual and his/her family. The Center is open Monday - Sati c°°; :'.'.:' - 6:00 p.m., winding majet sari`'p ace fig" •3i^. ,sat? caring and loving environs tit=' for older adults to spend the, We provide breakfast ands± lunches daily, as wellE'c` nutritious afternoon snacks. experienced. staff p . �.r continuous supervision and individual attention. The ce programs are designed to older adults maintain the hi level of functioning possible: sing/ include a variety of p'hvsigt activities. The center also • the elderly and their fautil,'' learning about, as well as with, the unique challenge aging. .Il.vN'9.1:7`:�fit�i��. Friendly Caine, Inc. Friendly Care Adult bay Health Care 540 National Boulevard National City, CA 91950 Tel: (858) 549-3001 Based on our extensive research via Internet, we have concluded that there is a huge concentration of the elderly community in the southern part of the San Diego County. From medical statistics obtained via the Internet from the Medi-Cal web site, the total elderly population is over 125,000 in a ten -mile radius. There are currently 7 ADHC centers with another two pending, not including our application. Attending an ADHC planning council meeting with Janet Roberts confirmed our belief on the need of more Adult Day Health Centers. Ms. Roberts (manager of Department of Aging) explained that the department considers need as being 5% of the total elderly population. Based on Medi-Cal statistics, 6,278 elderly people are the 5% in need of services. For the existing centers and the ones that are pending to accommodate 6200 people on Medi-Cal, would mean that each center would have 570 medi-cal participants plus the average 10% private pay. In all, each center would have to accommodate over 600 people to meet the need, realistically it is impossible considering that each center on average serves 100 per day. I feel that the need has been far from met, even if five more facilities would open the need would still be in existence. MEETING DATE January 8, 2002 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. __ 2._ (ITEM TITLEPUBLIC HEARING -- CONDITIONAL USE PERMIT FOR A CHURCH AT 1341 E. 8T"- STREET, SUITE B (APPLICANT: REVIVAL LIGHTHOUSE CHURCH) (CASE FILE NO. CUP-2001- 17) PREPARED BY Andrew Hoskinso DEPARTMENT Planning EXPLANATION On December 4Ih the City Council set this item for a public hearing. The attached background report describes the item in detail. 2 Environmental Review X N/A Exempt Financial Statement N/A >STAFF RECOMMENDATION Staff recommends that the Conditional Use Permit be approved. Account No. BOARD / COMMISSION RECOMMENDATION The Planning Commission approved the Conditional Use Permit. Vote:Ayes — Unanimous ,ATTACHMENTS I Listed Below l 1. Background Report 2. Planning Commission Resolution with Findings and Conditions 3. Location Map Resolution No. 4. Notice of Exemption 5. Application 6. Plans BACKGROUND REPORT The project site is a 1,092 square foot suite in a 5,400 square foot strip commercial building with 31 off-street parking spaces. The 20,000 square foot property is on the north side of 8th Street, an arterial road, in the Limited Commercial (CL) zone. Uses in the center include a driving school, travel agency, computer repair business, a dental office, a realty office and two vacant suites. Typical hours of operation for these businesses are between 9:00 a.m. and 5:00 p.m. Monday through Friday. Also in the CL zone, Palm Plaza shopping center lies east of the site, a vacant property and three single- family homes are south across 8th Street, and the Patio Apartments are immediately to the west. There are residential duplexes to the north of the center in the Residential Two Family zone. The applicant proposes to use the suite as an office for the Revival Lighthouse Church, a 25 member non -denominational independent Christian group, and as a gathering place to hold church services. The church currently occupies the suite. Services are held Wednesday and Friday evenings from 7:30 p.m. to 9:00 p.m., and on Sunday from 10:30 a.m. to 12:30 p.m. The pastor generally leads the services with the use of a microphone; the services also include music played on an amplified keyboard and singing by the congregation. The church does not offer Sunday school, but there is a small room in the suite for children to stay while their parents participate in the service. There have been no complaints about the church filed to date. The applicant indicated that they hope the church will grow, but acknowledged that they will need to find a larger location if they gain more than a few people. In that case they would retain the suite as the church's administrative offices. The growth potential of the church is restrained by a condition, stemming from the Fire Code, limiting the number of people in the suite to 50 at anytime. The Conditional Use Permit can be revoked by Council if the applicant does not meet any of the conditions of approval. Expansion into another suite in the center would require modification of the Conditional Use Permit. Since the proposed use is in an existing center, there is no requirement to provide additional parking beyond the existing 31 spaces; however, if the church were the only use on the site it would require 19 parking spaces. Additionally, if the center were constructed today Code would require 27 parking spaces. Since the church's times of operation are during hours other businesses in the center are typically closed, there should be little impact to on -site parking. This is verified by some of the business owners in an attached petition of support. Also because of the times the church holds services, noise disturbances to nearby uses should be minimal. The nearest residences to the site are the Patio Apartments immediately west of the site. However, there are no windows or doors on this side of the church. The next closest residences are over 100 feet to the northeast and up a small hill. The doors and windows of the church face directly east towards the parking lot and Palm Plaza shopping center beyond. The Planning Commission held a public hearing on this item November 5, 2001; there were no public comments at the hearing. The Commissioners voted to approve the Conditional Use Permit with a condition allowing the church flexibility in the time and day of their weekday services. Conditions in the attached Planning Commission Resolution limit the number of people that can be in the church at any time, as well as noise levels of the church. Council discussed requiring City. Council review of this Conditional Use Permit in 12 months to determine if the church has been in compliance with the conditions of approval. This could be added as condition number ten. RESOLUTION NO. 36-2001 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF NATIONAL CITY, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR A CHURCH AT 1341 E. 8111 STREET, SUITE B APPLICANT: REVIVAL LIGHTHOUSE CHURCH CASE FILE NO. CUP-2001-17 WHEREAS, the Planning Commission of the City of National City considered a Conditional Use Permit application for a church at 1341 E. 8th Street, Suite B at a duly advertised public hearing held on November 5, 2001, at which time oral and documentary evidence was presented; and, WHEREAS, at said public hearing the Planning Commission considered the staff report contained in Case File No. CUP-2001-17 maintained by the City and incorporated herein by reference along with evidence and testimony at said hearing; and, WHEREAS, this action is taken pursuant to all applicable procedures required by State law and City law; and, WHEREAS, the action recited herein is found to be essential for the preservation of public health, safety, and general welfare. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of National City, California, that the testimony and evidence presented to the Planning Commission at the public hearing held on November 5, 2001, support the following findings: 1. That the site for the proposed use is adequate in size and shape, since the use will take place in an existing 1,092 square foot suite in a commercial center with 31 dedicated off-street parking spaces, which satisfies Code requirements. 2. That the site has sufficient access to streets and highways that are adequate in width and pavement type to carry the volume and type of traffic generated by the proposed use, since the site is accessed from 8th Street, an arterial road, and since the 25 members of the church will not greatly increase the traffic volumes along that road, and since church activities will occur at times of lesser traffic at the shopping center and on adjacent roads. 3. That the proposed use will not have an adverse effect upon adjacent or abutting properties, since the use will take place in a commercial center, and since its doors face other commercial uses; thus there will be negligible potential for noise disturbances. 4.. That the proposed use is deemed essential and desirable to the public convenience and welfare, since it will provide opportunities for its members and their guests to attend religious services. BE IT FURTHER RESOLVED that the application for Conditional Use Permit is approved subject to the following conditions: 1. This Conditional Use Permit authorizes the use of a 1,092 square foot suite in a commercial center as a church. Except as required by conditions of approval, all plans submitted for permits associated with the project shall conform with Exhibit A, Case File no. CUP-2001- 17 dated 9/18/01. 2. Plans submitted with any application for a building permit must comply with the 1998 California Building, Plumbing, Electrical, and Mechanical Codes and the California Title 24 handicapped and energy regulations. 3. Noise levels shall not exceed those allowed in Title 12 of the National City Municipal Code. 4. All doors and windows are to be kept closed when sound amplification equipment is used. 5. Hours of church services shall be limited to Monday through Friday between 7:00 p.m. and 9:00 p.m., and Sundays between 10:30 a.m. and 1:00 p.m. 6. There shall be no more than 50 persons in the church at any time. 7. Before this Conditional Use Permit shall become effective, the applicant and the property owner both shall sign and have notarized an Acceptance Form, provided by the Planning Department, acknowledging and accepting all conditions imposed upon the approval of this permit. Failure to return the signed and notarized Acceptance Form within 30 days of its receipt shall automatically terminate the Conditional Use Permit. The applicant shall also submit evidence to the satisfaction of the Planning Director that a Notice of Restriction on Real Property is recorded with the County Recorder. The applicant shall pay necessary recording fees to the County. The Notice of Restriction shall provide information that conditions imposed by approval of the Conditional Use Permit are binding on all present or future interest holders or estate holders of the property. The Notice of Restriction shall be approved as to form by the City Attorney and signed by the Planning Director prior to recordation. 8. This permit shall become null and void if not exercised within one year after adoption of the resolution of approval unless extended according to procedures specified in Section 18.116.190 of the Municipal Code. 9. This permit shall expire if the use authorized by this resolution is discontinued for a period of 12 months or longer. This permit may also be revoked, pursuant to provisions of the Land Use Code, if discontinued for any lesser period of time BE IT FURTHER RESOLVE] that copies of this Resolution be transmitted forthwith to the applicant and to the City Council. BE IT FINALLY RESOLVED that this Resolution shall become effective and final on the day following the City Council meeting where the Planning Commission resolution is set for review, unless an appeal in writing is filed with the City Clerk prior to 5:00 p.m. on the day of that City Council meeting. The City Council may, at that meeting, appeal the decision of the Planning Commission and set the matter for public hearing. CERTIFICATION: This certifies that the Resolution was adopted by the Planning Commission at their meeting of November 19, 2001, by the following vote: AYES: VALDERRAMA, FLORES, PARRA, BACA, REYNOLDS. NAYS: ABSENT: !NGAB, DETZER. ABSTAIN: RANCHO DE LA NACION L EXISTING BUILDING PROFESSIONAL CENTER PROJECT SITE- SUITE B A LOCATION NAP 1431 E. 8th Street Suite B CUP-2001-17 NATIONAL CITY PLANNING DRN. DATE: 10/17/01 INITIAL HEARING: 11/5/01 City of National City Planning Department 1243 National City Blvd., National City, CA 91950 (619) 336-4310 ROGER G. POST - DIRECTOR NOTICE OF EXEMPTION TO: County Clerk County of San Diego P.O. Box 1750 1600 Pacific Highway, Room 260 San Diego, CA 92112 Project Title: CUP-2001-17 Project Location: 1341 E. 8th Street Suite B, National City, CA 91950 Contact Person: Andrew Hoskinson Telephone Number: (619) 336-4310 Description of Nature, Purpose and Beneficiaries of Project: Conditional Use Permit for a church at 1341 E. 8t Street Suite B. Applicant: Revival Lighthouse Church Telephone Number: (619) 477-3736 Exempt Status: [] Statutory Exemption. (State type and Section No., if applicable) ® Categorical Exemption. Class 1 Section 15301 (Existing Facilities) • Not a project as defined in Section 15378 of CEQA • Not subject to CEQA (Sec. 15061b3) Reasons why project is exempt: The proposal involves only minor interior improvements to an existing commercial building, and use of approximately 1,092 square feet of commercial spaces by a church. This involves no expansion of the existing building and will have less traffic generation during peak hours of activity at the shopping center and during peak hours of traffic on nearby streets. Date: Andrew Hoskinson Assistant Planner NATIONAL CITY, CALIFORNIA APPLICATION for ✓ • • Conditional Use Permit Planned Development Permit Planned Unit Development Permit t-z0— Make checks payable to the City of National City File application with the: National City Planning Department 1243 National City Boulevard National City, California 91950 (619)336-4310 PLEASE DO NOT USE BLUE INK WHEN • COMPLETING THIS FORM FOR DEPARTMENT USE ONLY' Case Number W UP- Filing Fee $ 00 Receipt No. Date Received By aftsLa..3 E.A.F. Required IM5YEE Fee $ AVA- Related Cases LEGAL DESCRIPTION OF PROPERTY: (Attach if insufficient ace) The, W es4tAt. I so -Stet oi {4te €ac}e rlt loo cat-4rfie. NakRtut II 200 t.eR of 44\e touA a wl a/l-o f t. 4 o {o 4 tt, wrle - -V�a t j�I�rte, LOul stl,i,, « w 4ia _ 1 o 4) at' e. 1.04 2, u- Se.c�Ian 131 RaAeho cc ict, IJodn cteconct 4o Mal No. lcob, vnaak. b IA0h,,;II y a„ cat kit At, ofcSI eye. -49te. e-414444_,1 act itt. f ou„t. PROPERTY LOCATION I344 Iasi 2'11` s4+ae,4 Sul �c No. Street between iCIIM 11V2nu'e- and 14/1 airezi COMBINED GENERAL PLAN/ZONING DESIGNATION Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 1 of4 REQUEST: The Applicant requests a Conditional Use Permit (Chapter 18.116), Planned Development Permit (Chapter 18.126), or Planned Unit Development Permit (Chapter 18.30) to use the above described property for the following purposes: 'nits is Q SrhCta , nt i - de.non►t lva:i, os1l , undtteinctut; P,hrtis-lion arou,) tows - posrd o I`o-1.5 pto4(c-Pno(d N+►et,AtAls to tip tuM4. Our tAttiiActs C bt>tk;t yr-er- 4 EAU s4rt.d(u] ctre Rfteld sit tam. a 'vac( 4Pte tritAt6 - khd.At4 clouisf GIRT al `I:30 . M and oft Swtd� mor-ntnp t GA to:3O A•14. fat, ru ec !ht ertit iftlt_ uv►a4 u not at kmrn w► i►e d � jw4t , *t. �4iit. Serw�s � -i t •?asior4 PROPERTY OWNER(S) of all property included in this application: (Attached extra sheets if necessary). Name: � ►► �� " Rai Name: Signature Q,�,�l Signature (Signa a� cknow edg s that (Signature acknowledges that this application is being filed) application is being filed) Address: ‘209 Fit efi ihtX10d' �Q Address: 8o;,n 8 ©, CA g2u4.. Phone No. ((I,q - 4r(0 - 3I( 4 Fax No. Date: flt. 20 t 2v01 Phone No. Fax No. Date: Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 2 of 4 APPLICANT Name: Ret{vo,(( U.5 t, ((/ppltu4 (Please type or print) Signature: Address: f (Signature certifies that e information submitted with this application is true and accurate to the best of the applicant's knowledge). 13L}I Cat;14 g4 �ntR.4 3(. B Na to:Aa4 Gay QFS 91otg0 Phone No. 67.14 - 1 r(tt. 313 (0 Fax No. Date: Aucks4 Zo , 2,00 10e, desire for ouar ojrot,eo 10 ivala a ditteirt. mW sA ?(ace.. uAe Su . tads i&oM. -or our lobe u2 n Si �4 S� T. Li) re4c i 64 �p Aftle. nu.waAr o ?e le. we. haae u • ow-4QXVI f o csnsnthr 4Pna4 -the read 4fi1e itAan4s to 4e. totq•4 etoe 1, • tu e.r bQiore- 1.44 41,r4 our me.¢,-1103. 'lfa46 a,<< \otol 604 neo Navift co caw :00 w► •titratc4t- Trid . -4',p chi ore- we. Qre, un a w►ea-c► u�Q r Q QR. nor 0. u r �n kcQ 4,1 4t, tActivne.t -111e. ce o 1e4 Actb 31 LtActe.9qtytµ�rce4 @� n9 % w IAcfh u cr,4ra 4hA,n oit A/3G‘ b4ve wit %vs.N'Ut c � Q,wr k -Et.n 4k ( Iww� '{fit✓ emi IQ1 Auk 4,o ekt rsQ,lt .0 . e� h� 4� ce t 4 cure-Q, and ace 6-; (1 D �4 e. s4e€.6 vac sonoo46a �� to • ttat RS 4.0 s t oar a ct.t. w► & lit U MA 14A sAttraAvevil kuut €41 t/A 12,rt w,w odltceJA4 t r 19 Conditional Use/Planned Development/Planned Unit Development Permit Application Revised December, 1998 Page 3 of 4 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE JANUARY 8, 2002 AGENDA ITEM NO. ITEMTITLE RESOLUTION AUTHORIZING THE CITY ENGINEER TO ESTABLISH A 40 FOOT' LONG RED "NO PARKING" ZONE AT THE SOUTHEAST CORNER OF "N" AVENUE AND 8TH STREET (R. STOCKER, TSC ITEM NO. 2001-44) PREPARED BY Adam J. Landa DEPARTMENT Public Works/Engineering EXPLANATION Mr. Roy C. Stocker, the owner of 1323 E. 9th Street, has requested the installation of a red curb "No Parking" zone at the southeast corner of "N" Avenue and 8th Street. According to Mr. Stocker, parked vehicles are obstructing the visibility of persons trying to enter 8th Street from "N" Avenue. Staff recommended a minimum of a 20 foot long red curb (minimum safe sight distance, lose one parking space), however the Traffic Safety Committee approved 40 feet of red curb (loss of two parking spaces) at the southeast corner of "N" Avenue and 8th Street at their meeting of December 12, 2001. The additional 20 feet of red curb will provide for added sight distance. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATION Adopt the Resolution. Approved By: Finance Director Account No. BOARD / COMMISSION RECOMMENDATION The Traffic Safety Committee at its meeting of December 12, 2001, approved the installation of a 40 foot long red "No Parking" zone at the southeast corner of "N" Avenue and 8th Street. ATTACHMENTS ( Listed Below ) 1. Resolution 2. Staff Report to the Traffic Safety Committee Resolution No. 2002-1 Stocker RESOLUTION NO. 2002 — 1 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO INSTALL A 40-FOOT RED NO PARKING ZONE AT THE SOUTHEAST CORNER OF "N" AVENUE AND EAST 8Th STREET (R. Stocker, TSC Item No. 2001-44) WHEREAS, Roy C. Stocker, the owner of 1323 Fast 9" Street, has requested the installation of a red no parking zone at the southeast corner of "N" Avenue and Fast 8th Street; and WHEREAS, at its meeting on December 12, 2001, the Traffic Safety Committee approved the installation of a 40-foot red no parking zone at the southeast corner "N" Avenue and East 8th Street. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Engineer is authorized to install a 40-foot red no parking zone at the southeast corner "N" Avenue and East 8th Street. PASSED and ADOPTED this 8th day of January, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney 3 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR DECEMBER 12, 2001 ITEM TITLE: REQUEST FOR INSTALLATION OF RED CURB "NO PARKING" ZONE AT "N" AVENUE AND 8T" STREET (BY: R. STOCKER) PREPARED BY: Adam J. Landa, Public Works Department DISCUSSION: Mr. Roy C. Stocker, the owner of the property at 1323 E. 9th Street, has requested the installation of a red curb "no parking" zone at "N" Avenue and 8th Street. According to Mr. Stocker, vehicles are parking there from the neighborhood businesses at the intersection of "N" Avenue and 8th Street. This is obstructing the visibility from persons trying to enter 8th Street from "N" Avenue. The posted speed limit is 35 m.p.h. According to the posted speed and reaction time (see attached chart) the required length of red curb should be twenty feet. Mr. Stocker also requested that twenty feet of red curb be installed south of the stop sign. Staff found twenty feet of red curb existing, so none is needed at this location. STAFF RECOMMENDATION: Staff recommends the installation of a twenty foot red curb "No Parking" zone on the south east corner of "N" Avenue and 8th Street (see location map). EXHIBITS: 1. Letter 2. Location Map 3. Chart 2001-44 November 19, 2001 TRAFFIC SAFETY COMMITTEE 1243 National City Blvd. National City, CA 91950 Subject: Red curb to eliminate safety hazard. Members of Safety Committee: In the interest of safety and to minimize risk of injury or death, some residents and myself are asking the committee to explore the possibility To institute a no parking area in the area of the northeast corner of East 8th Street and "N" avenue Large vehicles are normally parked in this area obstructing the view of motorists(see enclosed photos). Our request is that a no parking area be instituted on "N" ave northbound from the area ten feet north and twenty feet south of stop Sign and from an area SE curb one hundred feet east on east 8th St. This should provide better visibility to traffic entering east 8th street West bound. One actually risk life and limb attempting to make that Maneuver currently. Our intent and purposes for this request is in consideration of our Elder and inexperienced motorists that reside in the area. I have a Teenage driver in my household, and his instructions are: No matter Where you're going always go east on 8th street. Thanks in advance for considering this request. Sincerely, Roy. ���atoker '41 :4' 4C. a‘i •, • .•'• • ' • . V4, *. • • CS.). ' N.44 hr "-Val Deceleration Rate d = 12A feet per second2 Reaction Time r = 1.00 second. Deceleration Distance = dt2 or-14 Vt or 2d Deceleration Time = Detector Setback = Deceleration Distance + Reaction Distance = V2 + Vr V = Speed (feet per second) d = Deceleration Rate (feet per second2) t = Deceleration Time (seconds) SPEED SPEED DEC. TIME DEC. DIST. TOTAL TIME TOTAL DIST. USE Mile Per Hour Feet per Sec. Second Feet Second Feet Feet 25 36.7 3.06 56.1 4.06 92.8 30 44.0 3.67 80.7 4.67 124.7 35 51.3 4.28 109.6 5.28 160.9 40 58.7 4.89 143.6 5.89 202.3 45 66.0 5.50 181.E 6.50 247.5 50 73.3 6.10 223.9 7.10 297.2 55 80.7 6.72 271.4 7.72 352.1 90 125 160 200 250 300 350 88.0 7.33 322.7 8.33 410.7 410 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE JANUARY 8, 2002 AGENDA ITEM NO. _ (ITEM TITLE RESOLUTION AUTHORIZING THE CITY ENGINEER TO ESTABLISH ONE" HANDICAP PARKING ZONE AT 1140 COOLIDGE AVENUE (M. LIERAS, TSC ITEM NO. 2001-42) PREPARED BY Adam J. Landa DEPARTMENT Public Works/Engineering EXPLANATION Ms. Maria Lieras, of 1140 Coolidge Avenue, has requested the installation of a blue curb handicap parking space in front of her home. According to Ms. Lieras, vehicles from the neighborhood business are taking all of the parking spaces in front of her residents. The request meets all of the City Council policy. The Traffic Safety Committee, at their December 12, 2001, approved one handicap parking space for Ms. Lieras in front of her resident at 1140 Coolidge Avenue. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATIO Adopt the Resolutio Approved By: Finance Director Account No. BOARD / COMMISSION RECOMMENDATION The Traffic Safety Committee at its meeting of December 12, 2001, approved one handicap parking space at 1140 Coolidge Avenue ATTACHMENTS ( Listed Below ) 1. Resolution 2. Staff Report to the Traffic Safety Committee Resolution No. 2002-2 Leer a RESOLUTION NO. 2002 — 2 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO ESTABLISH A DISABLED PERSON'S PARKING ZONE AT 1140 COOLIDGE AVENUE (M. Lieras, TSC Item No. 2001-42) WHEREAS, Maria Lieras has requested the installation of a blue curb disabled person's parking zone in front of her residence, at 1140 Coolidge Avenue; and WHEREAS, at its regular meeting on December 12, 2001, the Traffic Safety Committee recommended approval the installation of a blue curb disabled person's parking zone in front of 1140 Coolidge Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City authorizes the City Engineer the install a blue curb disabled person's parking zone in front of 1140 Coolidge Avenue. PASSED and ADOPTED this 8th day of January, 2002. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, IH City Attorney NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR DECEMBER 12, 2001 ITEM TITLE: REQUEST FOR THE INSTALLATION OF A HANDICAP PARKING SPACE IN FRONT OF 1140 COOLIDGE AVENUE (BY: M. LIERAS, TEL. NO. 477-6328) PREPARED BY: Adam J. Landa, Public Works Department DISCUSSION: Ms. Maria Lieras, of 1140 Coolidge Avenue, has requested the installation of a handicap parking space in front of her house. According to Ms. Lieras, vehicles from the neighborhood businesses are parking in front of her house leaving no parking for her vehicle. City Council has adopted a policy which is used to evaluate requests for handicap parking spaces. This request was evaluated based on the policy. The policy requirements are as follows: 1. Applicant (or guardian) must be in possession of valid license plates for "disabled persons" or "disabled veterans". This condition is met. 2. The proposed disabled parking space must be in front of the applicant's (or guardian's) place of residence. This condition is met. 3. The residence must not have useable off-street parking available or off-street space available that may be converted into disabled parking. Staff has investigated the site and found no off-street parking spaces on the property. This condition is met. All required conditions are met. STAFF RECOMMENDATION: Staff recommends that a blue curb parking space be installed based upon the City Council policy. EXHIBITS: 1. Letter 2. Location Map 2001-42 E, ;'";E: of iG DEFT'. City of National City Engineering/Permits Department 1243 National City Bvld. National City, California 91950 Manager: I have resided at 1140 Coolidge Avenue since 1959 and have seen many people and businesses come and go in our neighborhood. I have always gotten along good with most of them, but recently the new businesses on our block take up all the available parking and one can not park in front of our own homes. I understand we all need parking to conduct personal and commercial business but this is a mix -use zone and sharing what is available is what good neighbors doll'" These auto repair business take up all the space, all the time!!!! I'm an eighty-seven year old woman with a heart aliment, who has problems walking I need to have a dedicated parking space in front of my home so that when I need to use transportation , 1 don't have to walk a block just to get into the vehicle. I have seen in National City where a handi-capped space has been provided in front of the residences allowing these people access to their vehicle. I also have a state of California handi-cap parking permit #F746209 I would like same privilege, please inform of the protocol necessary to obtain a dedicated parking space in front of my residence. Thank You, ` 4A-k ieraP— 1140 Coolidge Avenue National City, Ca 91950 (619) 477-6328 CAL ORNIA REMOVE FROM MIRROR BEFORE DRIVING VEHICLE DISABLED PERSON PARKING PLACARD H 279218 PURCHASE OF FUEL. (Business & Professions Core f 366o) S ate law requires service.sta ons to refuel a disabled W. 11th -E i 11 4 W. 12th U (1 3 ± h) (STREET) W r-- i City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 8, 2002 AGENDA ITEM NO. _ _5__ ITEM TITLE RESOLUTION AUTHORIZING THE CITY ENGINEER TO ESTABLISH A "15- MINUTES PARKING" ZONE AT 1643 WILSON AVENUE (R. RAZOOKY, TSC ITEM NO. 2001-43) PREPARED BY Adam J. Landa DEPARTMENT Engineering EXPLANATION Mr. Roy Razooky, the owner of Arido Market at 1643 Wilson Avenue, has requested the installation of a "15 Minutes Parking" zone in front of his market. Mr. Razooky stated in his letter that people are parking their vehicles in front of his market and therefore affecting his business. The two existing parking spaces will be converted to "15 Minutes Parking" Zone. The Traffic Safety Committee approved the "15 Minutes Parking" zone at 1643 Wilson Avenue at their December 12, 2001 meeting. Environmental Review X N/A Financial Statement N/A STAFF RECOMMENDATION Adopt the Resolution. Approved By: Finance Director Account No. BOARD / COMMISSION RECOMMENDATION Traffic Safety Committee at its meeting of December 12, 2001 approved the "15 Minutes Parking" zone in front of 1643 Wilson Avenue. ATTACHMENTS ( Listed Below) Resolution No. 2002-3 1. Resolution 2. Staff Report to the Traffic Safety Committee 43 RESOLUTION NO. 2002 - 3 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE CITY ENGINEER TO INSTALL A 15-MINUTE LIMITED PARKING ZONE AT 1643 WILSON AVENUE (R. Razooky, TSC Item No. 2001-43) WHEREAS, Roy Razooky, the owner of Arido Market, has requested the installation of a 15-minute limited parking zone in front of his market located at 1643 Wilson Avenue; and WHEREAS, at its meeting on December 12, 2001, the Traffic Safety Committee approved the installation of a 15-minute limited parking zone in front of 1643 Wilson Avenue. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City that the City Engineer is authorized to install a 15-minute limited parking zone in front of 1643 Wilson Avenue PASSED and ADOPTED this 8th day of January, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: c/)s George H. Eiser, Ill City Attorney 2 NATIONAL CITY TRAFFIC SAFETY COMMITTEE AGENDA REPORT FOR DECEMBER 12, 2001 ITEM TITLE: REQUEST FOR INSTALLATION OF GREEN CURB "15 MINUTE PARKING" ZONE AT 1643 WILSON AVENUE (BY: R. RAZOOKY, TEL NO. 477-7998) PREPARED BY: Adam J. Landa, Engineering Department DISCUSSION: Mr. Roy Razooky, the owner of Arido Market at 1643 Wilson Avenue, has requested the installation of a green curb "15 minute parking" zone in front of his market. According to Mr. Razooky, parked vehicles from the offices and businesses are parking their vehicles there and are affecting his business. STAFF RECOMMENDATION: Staff recommends the installation of green curb "15 minute parking" zone in front of 1643 Wilson Avenue. EXHIBITS: 1. Letter 2. Location Map 2001-43 10 2742.04.\) ape► ael-e 1917410 ma /7y3 Wl15on_ -,e /n !V e- �ter-eP 1 er<eh l(/[,(��5 6.4 %.PG%/ .12 '/ice- r4,de S /n 40✓v G %h y aAS CCU► cPG{ C e usigess e 3 16 Cps © ►r Q / ti-cg 4 V eurfer7L3s (Ah/ 464 r n-e CS /sset / d f'u Cctz �rondiv trA foy J 12ook'J / 77-'75' fV,GG m14T /Y3 lihfsern /trnu+vs rie 80slnrss I I Iaysmit - S 70 MN. J 77 W. 16th \AJ 1.7 t h W 18th STREET L�CArI'ON MAP CHURCH -I SCHOOL City of National City COUNCIL AGENDA STATEMENT MEETING DATE: January 8, 2002 AGENDA ITEM NO. 6 ITEM TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING RESOLUTION 91-185 AUTHORIZING ACCESS TO SALES AND USE TAX RECORDS UNDER AN AGREEMENT WITH HINDERLITER, DE LLAMAS AND ASSOCIATES (HdL) PURSUANT TO REVE- NUE AND TAXATION CODE SECTION 7056 PREPARED BY: Marylou Matienzo, Director r' DEPARTMENT Finance Department Ben Martinez, Project Manager' Community Development Commissi EXPLANATION: The City Council approved Ordinance No. 2001-2191 on November 20, 2001 establishing the Mile of Cars Business Improvement District (BID). The ordinance became effective on December 20, 2001. The Com- munity Development Commission, as lead agency during the establishment period of the BID, has accepted by resolution the City Council's delegation of the administration and operation of the BID. In doing so, the CDC also contracted with the accounting firm of Silberman and Sloan LLP to carry out the fiscal administration of the BID. As part of the fiscal administration of the BID, it is necessary to authorize Silberman and Sloan LLP to receive and review sales and use tax records from the State Board of Equalization provided to the City via agreement with HdL. Silberman and Sloan will use the information to estimate monthly assessments to be billed to new car dealerships in the BID as well as making quarterly assessment adjustments up or down, if needed. It is also appropriate to amend Resolution No. 91-185 to reflect the City's current Finance Director, Marylou Matienzo and also add the CDC Executive Director, Paul Desrochers, as an authorized user. I- Environmental Review X N/A Financial Statement nl Not •�i��i Not applicable. STAFF RECOMMENDATION Approve above -subject resolution. BOARD/COMMISSION RECOMMENDATION Not applicable. ATTACHMENTS (Listed Below) Resolution No. 2002-4 1. Resolution No. 91-185 RESOLUTION NO. 2002 — 4 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AMENDING SECTIONS 2 AND 3 OF RESOLUTION NO. 91-185 CONCERNING SALES AND USE TAX AUDIT AND INFORMATION SERVICES WHEREAS, pursuant to Resolution No. 91-185, adopted on September 17, 1991, the City Council authorized an agreement with Hinderliter, de Llamas & Associates to provide sales and use tax audit and information services; and WHEREAS, Section 2 of said Resolution authorizes the City Manager and Finance Director to receive and review sales and use tax allocation information from the State Board of Equalization; and WHEREAS, Section 3 of said Resolution authorizes Hinderliter, de Llamas & Associates, through their principals, Robert Hinderliter and Lloyd de Llamas, to receive and review sales and use tax information received from the State Board of Equalization; and WHEREAS, pursuant to Ordinance No. 2001-2191, effective December 20, 2001, the City Council established the Mile of Cars Business Improvement District ("MOCA BID"); and WHEREAS, the Community Development Commission of the City of National City (the "CDC") will administer and operate the MOCA BID; and WHEREAS, in the course of its operation and administration of the MOCA BID, the CDC has contracted with the accounting firm of Silberman & Sloan, LLP to carry out the fiscal administration of the MOCA BID; and WHEREAS, in order to perform the operation and administration of the MOCA BID, it is necessary to amend Resolution No. 91-185 to authorize Silberman & Sloan, LLP and the Executive Director of the CDC to receive and review sales and use tax information received from the State Board of Equalization. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of National City does hereby authorize that Section 2 of Resolution No. 91-185 be amended to read as follows: Resolution No. 2002 - 4 January 8, 2002 Page Two Section 2. The following City and CDC officials are hereby authorized to receive and review sales and use tax allocation information from the State Board of Equalization: City Manager: Finance Officer: Executive Director, CDC: Tom McCabe Marylou Matienzo Paul Desrochers BE IT FURTHER RESOLVED that Section 3 of Resolution No. 91-185 be amended to read as follows: Section 3. The following independent contractors for the City of National City and the Community Development Commission of the City of National City are also hereby authorized to receive and review sales and use tax information received from the State Board of Equalization: Silberman & Sloan, LLP: Howard Silberman, Principal Carol A. Sloan, Partner PASSED and ADOPTED this 8th day of January, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, III City Attorney L RESOLUTION NO. 91-185 RESOLUTION OP THE CITY COUNCIL OP THE CITY OP NATIONAL CITY AUTHORISING THE MAYOR TO EXECUTE AN AGREEMENT WITH HINDERLITER, DE LLAMAS AND ASSOCIATES POR BALES TAX AUDIT AND INFORMATION SERVICES, AND AUTHORISING ACCESS TO BALES AND USE TAX RECORDS PURSUANT TO REVENUE AND TAXATION CODE SECTION 7056 BE IT RESOLVED by the City Council of the City of National City as follows: Section 1. The Mayor is hereby authorized to enter into an agreement with Hinderliter, De Llamas and Associates for Sales Tax Audit and Information Services. Said agreement is on file in the Office of the City Clerk. Section 2. The following City officials are hereby authorized to receive and review sales and use tax allocation information from the State Board of Equalization: City Manager: Tom McCabe Finance Officer: Alex Caloza, Jr. Section 3. The following independent contractor for the City of National City is hereby also authorized to receive and review sales and use tax data received from the State Board of Equalization: Hinderliter, de Llamas & Associates: Robert Hinderliter, Principal Lloyd de Llamas, Principal Section 4. The City of National City hereby certifies that Hinderliter, de Llamas & Associates: A. Has, pursuant to this Resolution, a current confidentiality agreement with the City to receive sales and use tax records; and B. Is required by that agreement to disclose information contained in, or derived from, those sales and use tax records only to an officer or employee of the City who is autho- rized by this Resolution to examine the infor- mation; and C. Is prohibited by that agreement from perform- ing consulting service for a retailer during the term of that agreement; and Continued on Page Two Attachment No. 1 Resolution Ho. 91-185 Page 2 D. Is prohibited by that agreement from retaining the information contained in, or derived from those sales tax records, after that agreement has expired. Section 5. Information obtained by examination of board of records shall be used only for purposes related to the collection of local sales and use taxes by the Board for municipal revenue forecasting and verification. Section 6. This Resolution supersedes all previous authorizations. Section 7. The City Clerk shall certify to the adoption of this Resolution and send forward a certified copy to: State Board of Equalization 2014 "T" Street, Suite 220 Sacramento, CA 95814 Attention: Jim Munekawa PASSEDand ADOPTED this 17th day of September, 1991. George H. Waters, Mayo ATTEST: 7Cn PI1Q.iftp,/ Lc i Anne Peoples City Clerk APPROVED AS TO FORM: 0 III George Eiser, III City Attorney City of National City, California COUNCIL AGENDA STATEMENT .dEETING DATE January 08, 2002 AGENDA ITEM NO. ITEM TITLE WARRANT REGISTER #25 PREPARED BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #25 per Government Section Code 37208. Environmental Review N/A Financial Statement Not applicable. Approved By: Y Finance Director Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $391,851.23. BOARRDD/ COMMISSION RECOMMENDATION 62//?,,,4R'0 ©.cu ?t-L lr,tOze4 /73507- /7,3 4aut'et/ erzya &D /ec-4a. ATTAiC._ ET Reger12Below 2. Workers Comp Warrant Register dated 12/12/01 Resolution No. 2 2 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 08, 2002 AGENDA ITEM NO. 8 (-ITEM TITLE WARRANT REGISTER #26 PREPARED_BY C. Palazo EXPLANATION DEPARTMENT Finance Ratification of Warrant Register #24 per Government Section Code 37208. CEnvironmental Review _ N/A Financial Statement Not applicable. Approved By Finance Direct Account No. STAFF RECOMMENDATION I recommend ratification of these warrants for a total of $857,666.54. BOARD / COMMISSION COMMENDATION L ATTACHMENTS ( Listed Below ) 1. Warrant Register #26 2. Workers Comp Warrant Register dated 12/19/01 3. Payroll Warrant Register dated 12/19/01 /�iraeav Resolution No. MEETING DATE Jan. 8, 2002 City of National City, California COUNCIL AGENDA STATEMENT AGENDA ITEM NO. 9 / ITEM TITLE CONSOLIDATED CASH AND INVESTMENT REPORT AS OF JULY 31, 2001 PREPARED BY T. Limfueco EXPLANATION DEPARTMENT Finance For the City Council's information and in compliance with the City's investment policy, the consolidated cash and investment report as of July 31, 2001 is hereby submitted. This report reflects the components of the investment portfolio as of July 31, 2001 and the results of the investment program for the period then ended. The investment portfolio provides for sufficient liquidity to meet the following month's estimated expenditures. Environmental Review N/A Financial Statement Not applicable. Approved By: Y / Finance Director Account No. STAFF RECOMMENDATION We recommend that the report be accepted and filed. 720/4-- BOARD / COMMISSION RECQMMENDATION A4asS uBelow } riA count summary. 2. Portfolio Summary. 3. Portfolio Details - Investments. 4. Activity Report — Sorted by Brokers Resolution No. 5. Consolidated Cash Report 6. Monthly Statement of Receipts. 7. Monthly Statement of Disbursements. 8. Pooled Investment Transactions Report. CITY OF NATIONAL CITY CASH ACCOUNT SUMMARY 31-Jul-01 BALANCE REVOLVING CASH $ 3,593.38 RETURNED CHECKS 13,727.00 BANK OF AMERICA #80200 (651,224.91) OUTSTANDING WARRANTS (353,116.68) PAYROLL OUTSTANDING WARRANTS (18,977.02) CASH HELD BY BROKERS 418,228.61 INVESTMENTS 18,936,948.12 LAIF 17,403,864.66 TOTAL INVESTMENT EARNINGS HISTORY: FISCAL YEAR $ 35,753,043.16 YEAR-TO-DATE TOTAL YEAR 2001-02 $ 120,773.36 $ 2000-01 132,005.40 1999-00 -145,262.46 1998.99 -69,703.41 1997-98 68,616.62 1996.97 -1,151.50 1995-96 116,572.09 1994-95 38,764.91 1993-94 53,620.93 1992-93 -1,537.37 1991-92-39,451.11 1990-91-91,142.11 1989-90 -165,268.93 1988-89-10,100.72 1987-88 8,453.02 1986-87 41, 528.20 1985-86 209,099.23 2,642,502.96 1,841,539.16 1,702,889.57 1,478,232.91 1,256,907.31 974,113.25 1,001,709.56 1,011,586.52 721,913.49 864,052.63 1,303,878.52 1,544,993.71 1,311,930.94 979,435.87 1,048,978.23 1,321,688.93 0701 Combined Cash Reconciliation Worksheets ,dig SymPro City of National City Portfolio Management Portfolio Summary July 31, 2001 City of National City Par Market Book % of Days to YTM/C YTM/C Investments Value Value Value . Portfolio Term Maturity 380 Equiv. 365 Equiv. Certificates of Deposit - Monthly 9,998,000.00 9,998,819.72 9,998,000.00 52.80 643 444 5.755 5.835 Certificates of Deposit - Maturity 95,000.00 95,000.00 95,000.00 0.50 1,827 1.023 6.000 6.083 Negotiable/Transferable CDs 4,184,000.00 3,987,963.10 3,837,300.00 20.26 2,048 1,193 8.214 8.329 Federal Agency Securities 4,899,875.00 4,914,812.76 4,899,843.75 25.87 1,228 1,065 5.559 5.636 Pass Through Securities 103,630.84 107,612.72 106,804.37 0.56 1,370 414 7.927 8.038 Investments 19,280,505.84 19,104,208.30 18,936,948.12 100.00% 1,089 759 6.216 6.303 Total Earnings July 31 Month Ending Fiscal Year To Date Current Year 105,628.00 105,628.00 Average Daily Balance 18,769,005.21 21,691,036.67 Effective Rate of Return 6.63% 0.45% Marylou Matienzo, Di t ctor of Finance -63e Portfolio CNC CC Run Date 09(192001 !0 04 PM (PRF_PM1) Sy,nRept V5.021 City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Page 2 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 385 Maturity Date Certificates of Deposit - Monthly 10608 Abington Savings Bank 07/26/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 1,090 07/26/2004 10183 Argo Federal Savings Bank 04/30/1999 99,000.00 99,000.60 99,000.00 5.600 5.600 272 04/30/2002 10563 Albemarle First Bank 06/01/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 608 04/01/2003 10445 American Investment Bank 01/05/2001 99,009.09 99,000.00 99,000.00 8.820 6.820 159 01/07/2002 10425 Asia Europe Americas Bank 10/24/2000 99,000.00 99,000.00 99,000.00 7.120 7.120 84 10/24/2001 10192 Associates National Bank 05/06/1999 100,000.00 100,000.00 100,000.00 5.850 5.850 278 05/06/2002 10459 Astoria Federal Savings & Loan 02/05/2001 100,000.00 100.000.00 100,000.00 5.900 5.900 188 02/05/2002 10410 Bank of Alamo 09/08/2000 99,000.00 99,000.00 99,000.00 7.300 7.300 40 09/10/2001 10426 Bank of Alice, The 10/24/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 85 10/25/2001 10577 Bankfirst NA 06/22/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 1,056 06/22/2004 10431 Bank of Kentucky, The 11/14/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 105 11/14/2001 10491 Bank of Nashville, The 03/30/2001 99,000.00 99,000.00 99,000.00 5.240 5.240 272 04/30/2002 10428 Bank of Wilmington 10/30/2000 99.000.00 99,000.00 99,000.00 7.110 7.110 90 10/30/2001 10519 BNC National Bank 05/10/2001 99,000.00 99,000.00 99,000.00 5.120 5.120 649 05/12/2003 10604 Bank of Arkansas 07/20/2001 100,000.00 100,000.00 100,000.00 5.270 5.270 1,084 07/20/2004 10594 Bank of Jamaestown 07/05/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 887 01/05/2004 / 10573 Bltteroot Valley Bank 06/25/2001 99,000.00 99,000.00 99.000.00 5.040 5.110 693 06/25/2003 11 10446 Capital One Bank 01/09/2001 100,000.09 100,000.00 100,000.00 6.640 6.640 342 07/09/2002 10520 Colony Bank of Asbum 05/11/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 285 05/13/2002 10503 Centennial Bank of the West 04/30/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 272 04/30/2002 10515 Commerce Exchan ge Bank 04/24/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 266 0.4/2412002 10452 Century Bank 01/24/2001 99,000.00 99,000.00 99,000.00 6.050 6.050 178 01/24/2002 10505 Capitol Federal Savings Bank 04/17/2001 99,000.00 99,000.00 99,000.00 5.310 5.310 320 06/17/2002 10417 Citizens Bank 09/29/2000 99,000.00 99,000.00 99,000.00 7.250 7.250 58 09/28/2001 10524 Community National Bank 05/22/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 859 05/22/2003 10447 Capital One FSB 01/09/2001 99,000.00 99,000.00 99,000.00 6.630 6.630 342 07/09/2002 220872DT9 10174 Corus Bank 04/16/1999 95,000.00 95,000.00 95,000.00 5.450 5450 258 04/16/2002 10422 Credit America Savings Co 10/18/2000 99,000.00 99,000.00 99,000.00 7.150 7.150 78 10/18/2001 10407 Community Savings Bank 08/31/2000 99,000.00 99,000.00 99,000.00 7.250 7.250 30 08/31/2001 10569 Community Shores Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 681 06/13/2003 10592 Cumberland National Bank 07/02/2001 99,000.00 99,000.00 99,060.00 5.250 5.250 884 01/02/2004 10438 Direct Merchants Bank 12/15/2000 100,000,00 100,000.00 100,000.00 7.000 7.000 136 12/15/2001 10474 Eaton Federal Savings Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 223 03/12/2002 10575 EDGAR COUNTY BANK & TRUST CO., 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 880 12/29/2003 10437 Enterprise Bank 12/05/2000 99,000.00 99,000.00 99,000.00 7.050 7.050 126 12/05/2001 10453 Farmers State Bank of Oakley 01/29/2001 99,000.00 99,000.00 99,000.00 6.000 6.000 182 01/30/2002 Run Date 09/19/2001 - 10:04 Portfolio CNC CC PM (PRF_PM2) SymRepl V5.021 CUSIP Investment 0 Issuer City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Average Purchase Balance Date Par Value Page 3 Stated YTM/C Days to Maturity Market Value Book Value Rate Moody's 365 Maturity Date Certificates of Deposit - Monthly 10182 First Bank of Richmond SB 04/29/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 271 04/29/2002 10408 First Capital Bank of Kentucky 09/06/2000 99,000.00 99,000.00 99,000.00 7.400 7.400 217 03/06/2002 10463 First Enterprise Bank, West Br 02/15/2001 99,000.00 99,000.00 99,000.00 5.900 5.900 562 02/14/2003 10595 First Western Bank 07/09/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 1,073 07/09/2004 10414 FNB of Barnesville 09/22/2000 99,000.00 99,000.00 99,000.00 7.300 7.300 237 03/28/2002 10589 first Natl. Bk.af Damariscotta 05/30/2001 99,000.00 99,003.00 99,000.00 5.100 5.171 667 05/30/2003 10179 FNB of Elk River 04/22/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 264 04/22/2002 10517 FNB Of St. Mary's 05/03/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 551 02/03/2003 10430 First State Bank 10/20/2000 99,000.00 99,000.00 99,000.00 7.070 7.070 79 10/19/2001 10514 First State Bank 04/25/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 267 04/25/2002 10513 First State Bank of Texas 04/20/2001 99,000.00 99,000.00 99,000.00 5.260 5.260 446 10/21/2002 10467 F S B of Donalsonville 02/23/2001 99,000.00 99,000.00 99,000.00 5.700 5.700 208 02/25/2002 10600 FIRST STATE BANK OF OKABENA 07/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 1,077 07/13/2004 10432 First Security Bank & Trust 11/17/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 169 01/17/2002 10403 First State Bank - Wisconsin 08/17/2000 99,000.00 99,000.00 99,000.00 7.400 7.400 15 08/16/2001 10473 Guaranty National Bank 03/12/2001 99,000.00 99,000.00 99,000.00 5.500 5.500 222 03/11/2002 10444 Habersham Bank 01/03/2001 99,000.00 99,000.00 99,000.00 6.870 6.870 155 01/03/2002 10576 Heritage Bank 06/28/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 880 12/29/2003 10605 Home Federal Bank of Hotywaod 07/24/2001 99,000.00 99,000.00 99,000.00 5.150 5.222 1,087 07/23/2004 10436 IndyMac Bank FSB 11/29/2000 99.000.00 99,090.00 99,000.00 7.100 7.100 120 11/29/2001 1041542/117391 10178 Insouth Bank 04/21/1999 99,000.00 99,000.00 99,000.00 5.600 5.600 264 04/22/2002 ci% 10521 International Bank of Chicago 05/14/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 651 05/14/2003 10488 Intrust Bank 03/22/2001 100,000.00 100,000.00 100,000.00 5.350 5.350 233 03/22/2002 • 10490 Iowa State Bank 03/27/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 238 03/27/2002 10450 Iowa State Bank & Trust Co 01/19/2001 99,000.00 99,000.00 99,000.00 6.250 6.250 174 01/22/2002 10523 Key Bank USA 05/21/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 842 11/21/2003 10597 Legacy Bank of Harrisburg 07/12/2001 99.000.00 99,000.00 99,000.00 5.500 5.500 1,076 07/12/2004 10489 Lewiston State Bank 03/24/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 235 03/24/2002 10565 Lakeland Community Bank 06/13/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 863 12/12/2003 10433 Mercedes National Bank 11/27/2000 99,000.00 99.000.00 99,000.00 7.100 7.100 118 11/27/2001 i 10204 Michigan Heritage Bank 05/13/1999 99,000.00 99,000.00 99,000.00 5.700 5.700 285 05/13/2002 I 10416 Mid -America Bank 09/29/2000 99,000.00 99,000.00 99,000.00 7.200 7.200 61 10/01/2001 10415 Morris State Bank, The 09/27/2000 99,000.00 99,000.00 99.000.00 7.200 7.200 57 09/27/2001 { 10518 Mesa Bank 05/09/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 281 05/09/2002 10593 Mutual Bank 07/03/2001 99.000.00 99,000.00 99,000.00 5.050 5.050 701 07/03/2003 10477 North Central Bank for Savings 03/19/2001 99,000 00 99,000.00 99,000.00 5.400 5 400 230 03/19/2002 Run Date: 09/19/2001. 10:04 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Page 4 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment M Issuer Balance Date Par Value Market Value Book Value Rate Moody's 385 Maturity Date Certificates of Deposit - Monthly 10504 NCB Savings Bank FSB 04/30/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 243 04/01/2002 10462 Newberry Federal S & L 02/15/2001 99,600.00 99,000.00 99,000.00 6.000 6.000 43 09/13/2001 654062AM0 10564 NICOLET NATIONAL BANK 06/01/2001 99,000.00 99,819.72 99,000.00 5.100 5.100 852 12/01/2003 10512 New South Federal Savings Bank 04/19/2001 99,000.00 99,000.00 99,000.00 5.050 5.050 261 04/19/2002 10499 Omni Bank (United National Bk) 04/05/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 247 04/05/2002 10599 Park Avenue Bank NA, The 07/11/2001 99,000.00 99,000.00 99,000.00 5.400 5.400 1,076 07/12/2004 10429 Peoples Bank & Trust Co 11/07/2000 99,000.00 99,000.00 99,000.00 7.100 7.100 98 11/07/2001 74407ML60 10598 Providian National Bank 07/11/2001 95,000.00 95,060.00 95,000.00 5.200 5.200 1.076 07/12/2004 10596 Providian Bank 07/10/2001 99,060.00 99,000.00 99,000.00 5.480 5.480 1,073 07/09/2004 10525 Peoples State Bank 05/25/2001 99,000.00 99,000.00 99,000.00 5.300 5.300 846 11/25/2003 10177 Queens County Savings Bank 04/20/1999 99,000.00 99,000.00 99,000.00 5.650 5.650 264 04/22/2002 10478 Republic National Bank 03/22/2001 99,000.00 99,000.00 99,000.00 5.450 5.450 600 03/24/2003 10522 Rushmore State Bank 05/15/2001 99,000.00 99,000.00 99,000.00 5.000 5.000 287 05/15/2002 10570 Suburban Bank & Trust 06/27/2001 99,000.00 99,000.00 99,000.00 5.350 5.350 880 12/29/2003 10603 Superior Bank. FSB 07/19/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 719 07/21/2003 10571 St. Joseph Capital Bank 06/21/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 509 12/23/2002 10427 Small Town Bank 10/24/2060 99,000.00 99,000.00 99,000.00 7.100 7.100 85 10/25/2001 10590 SYLVAN STATE BANK 05/30/2001 99,000.00 99,000.00 99,000.00 5.350 5.424 667 05/30/2003 10572 TREASURY BANK- EFFINITY 06/22/2001 99,000.00 99,000.00 99,000.00 5.100 5.100 510 12/24/2002 10193 E'Trade Bank (TeleBank) 05/06/1999 99,000.00 99,000.00 99,000.00 5.660 5.660 96 11/05/2001 10418 Tdad Bank 09/29/2000 99,000.00 99,000.00 99,000.00 7.200 7.200 58 09/28/2001 10516 Union National Bank 05/02/2001 99,000.00 99,000.00 99,000.00 5.250 5.250 488 12/02/2002 10601 Union Bank 07/16/2001 99,000.00 99,000.00 99,000.00 5.200 5.200 1,080 07/16/2004 10389 Universal Savings Bank FSB 05/18/2000 99,000.00 99,000.00 99,000.00 7.500 7.500 15 08/16/2001 10602 Wauwatosa Savings Bank 07/18/2001 99,000.00 99,000.00 99,000.00 5.150 5.150 902 01/20/2004 10442 Westland Savings Bank 12/21/2000 99,000.00 99,000.00 99,000.00 6.940 6.940 507 12/21/2002 10578 WORLD'S FOREMOST BANK, N.A. 06/29/2001 100,000.00 100,000.00 100,000.00 5.300 5.300 1,063 06/29/2004 10568 WILLIAMSTOWN SAVINGS BANK 06/13/2001 99,000.00 99.000.00 99,000.00 5.120 5.120 681 06/13/2003 10574 YORK STATE BANK & TRUST 06/27/2001 99,000.00 99,000.00 99,000.00 5.100 5.171 880 12/29/2003 Subtotal and Average 9,688,387.10 9,998,000.00 9,998,819.72 9,998,000.00 5.835 444 Certificates of Deposit - Maturity 066320ZF2 10234 Bankers Trust 05/20/1999 95,000.00 95,000.00 95,000.00 6.000 6.083 1,023 05/20/2004 Subtotal and Average 95,000.00 95,000.00 95,000.00 96,000.00 6.083 1,023 Run Date: 09/19/2001 - 10:04 Portfolio CNC CC PM (PRF_PM2) SyrnRept V5.021 City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Page 5 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Moody's 385 Maturity Date Negotiable/Transferable CDs 0279999X1 10358 American National B & TC 02/18/2000 100,000.00 80,000.00 74,790.18 6.760 15.799 1,290 02/11/2005 06035ADT7 10072 Bank & Trust of Puerto Rico 01/27/1999 95,000.00 95,000.00 95,000.00 5.300 5.300 909 01/27/2004 0649999X5 10348 Bank One, Colorado 01/25/2000 100,000.00 100,000.00 74,790.18 6.760 15.798 1,261 01/13/2005 15640XBK6 10158 Centura National Bank 03/09/1999 95,000.00 95,000.00 95,000.00 6.000 6.000 1,865 09/09/2006 203584AD9 10071 Community Bank of Ravenswood 01/28/1999 95,000.00 95,000.00 95,000.00 5.350 5.350 910 01/28/2004 258115AV6 10041 Doral FSB 12/10/1998 99,000.00 99,000.00 98,384.22 5.350 5.493 861 12/10/2003 29874FA32 10134 European American Bank 02/04/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 1.099 08/04/2004 10031 Farmers Bank 10/02/1998 100,000.00 75,948.98 75,948.98 5.850 13.769 792 10/02/2003 30241 HXE3 10159 FCC National Bank 03/10/1999 95,000.00 95,000.00 95,000.00 5.700 5.700 952 03/10/2004 33847EGE1 10205 Fiagstar Bank 05/14/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 286 05/14/2002 32109VAH7 10203 FNB of Lucedale 05/12/1999 97,000.00 98,226.08 97,000.00 5.500 5.500 285 05/13/2002 10195 FNB of America 05/06/1999 95,000.90 95,000.00 95,000.00 5.500 5.500 278 05/06/2002 356611 FU2080 10168 Fremont Investment & Loan 04/07/1999 97,000.00 98,931.27 97,000.00 5.600 5.600 980 04/07/2004 10324 First Bank & Trust 04/28/1999 100,000.00 85,278.39 85,276.39 5.750 12.530 263 04/21/2002 10325 First Union Bank 02/23/1999 100,000.00 84,801.52 84,801.52 5.820 12.883 234 03/23/2002 39739BS36060 10162 Greenwood Trust Company DE 03/17/1999 100,000.00 101,987.00 100.000.00 5.600 5.600 959 03/17/2004 10262 Great South Texas Bank 09/15/1999 100,000.00 75,811.23 75,811.23 6.550 15.190 1,092 07/28/2004 10037 Hometown Bank NA 11/20/1998 100,000.00 85,328.46 85,328.48 5.850 12.402 68 10/08/2001 °� 441800AY8060 10187 Household Bank 04/07/1999 97,000.00 98,688.77 97,000.00 5.500 5.500 980 04/07/2004 45383NA04 10160 Independent Bank W Michigan 03/15/1999 95,000.00 95,000.00 95,000,00 6.000 5.999 948 03/04/2004 47816HAB3 10161 Johnson Bank 03/17/1999 95,000.00 95,000.00 95,000.00 6.250 6.250 2,785 03/17/2009 '� 51803KG35 10078 Lasalle Bank NA 01/25/1999 95,000.00 95,000.00 95,000.00 8.000 6.000 4,560 01/25/2014 51803AVL0 10327 Lasalle Bank NA 02/03/1999 100,000.00 100,000.00 49,892.25 8.210 24.865 3,555 04/26/2011 531554AG6 10166 Libertyville Bank & Trust 04/06/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 968 03/26/2064 509685AC7 10185 Lake Forest Bank & Trust 04/08/1999 95,000.00 95,000.00 95,000.00 5.550 5.550 968 03/26/2604 55256NKS2 10077 M & I Marshall & lisley Bank 01/27/1999 95,000.00 95,000.00 94,818.55 6.050 6.076 2,736 01/27/2009 564759LT3 10152 Manufacturers & Traders Trust 03/04/1999 95,000.00 95,000,00 93,114.92 5.500 5.847 1,868 02/24/2008 55262WWR3060 10151 MBNA America 03/03/1999 97,000.00 98,498.65 97,000.00 5.400 5.400 579 03/03/2003 10329 Bank of Mount Vernon 02/26/1999 109,000.00 69,971.36 69,971.36 6.550 15.910 1,505 09/14/2005 10038 Nations Bank (Bamett Bank) 12/01/1998 99,000.00 99,000.00 99,000.00 5.850 5.850 732 08/03/2003 885621 CW2060 10034 Orchard Federal Savings Bank 11/04/1998 99,000.00 89,058.42 99,000.00 5.750 5.750 825 11/04/2003 6800816K3 10076 Old National Bank 01/28/1999 95,000.00 95,000.00 94,772.00 6.000 8.032 2,737 01/28/2009 710198GA4 10133 Peoples Bank 02/10/1999 95,000.00 95,000.00 95,000.00 5.500 5.500 1,105 08/10/2004 10341 Pony Express Bank 10/13/1999 100,000.00 65,799.53 65.799.53 7.240 21.020 1,236 12/19/2004 82661YAG810339 Signal Bank N A 11/02/1998 95,000.00 95,000.00 95,249.24 6.500 6.432 742 08/13/2003 82888FC548FCS4 10137 Signet Bank 03/01/1999 95,000.00 95,000.00 97,886.10 6.250 5.500 819 10/29/2003 Portfolio CNC CC PM (PRF PM2) SymRept V5 02( Run Date: 09/19/2001 - 10.04 CUSIP Investment # Issuer City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Page 6 Average Purchase Stated YTM/C Days to Maturity Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Negotiable/Transferable CDs 798219AB7060 10146 San Jose National Bank 03/03/1999 97,000.00 98,453.06 97,000.00 5.400 5.400 945 03/03/2004 856264GL2060 10135 State Bank of India 02/12/1999 97,000.00 99,218.39 88.658.70 5.850 5.405 699 07/01/2003 789369HG3 10075 St Francis Bank FSB 01/29/1999 95,000.00 95,000.00 94,525.00 8.000 6.067 2,738 01/29/2009 8849999X9 10347 Success National Bank 01/31/2000 100,000.00 100,000.00 79,937.85 6.270 14.114 913 01/31/2004 10281 Upstate National Bank 10/05/1999 100,000.00 78,983.99 78,983.99 6.570 14.890 814 10/24/2003 90331V9X2 10353 U S Bank NA 02/04/2000 100,000.00 100,000.00 74,008.71 7.020 16.505 1,282 02/03/2005 10332 Wilmington Trust Co 03/08/1999 100,000.00 100,000.00 76,570.64 6.150 14.182 939 02/26/2004 Subtotal and Average 4,049,805.02 4,184,000.00 3,987,983.10 3,837,300.00 8.329 1,193 Federal Agency Securities 31331LEV6 10498 Federal Farm Credit Bank 04/02/2001 100,000.00 100,100.00 100,000.00 5.220 5 220 975 04/02/2004 31331LFJ2C 10534 Federal Farm Credit Bank 04/12/2001 100,000.00 100,238.00 100,000.00 5.390 5.390 1.168 10/12/2004 31331LFTOC 10540 Federal Farm Credit Bank 04/28/2001 100,000.00 100,311.10 100,000.00 5.490 5.490 999 04/26/2004 31331LGU6 10543 Federal Farm Credit Bank 05/15/2001 100,000.00 100,160.00 100,000.00 5.500 5.500 1,202 11/15/2004 31331LLK2C 10611 Federal Farm Credit Bank 07/18/2001 100,000.00 100,212.40 100,000.00 5.450 5.450 1,447 07/18/2005 3133M9NW8 10279 Federal Home Loan Bank 08/25/1999 100,000.00 103,531.00 100,000.00 6.540 6.540 208 02/25/2002 3133M9NW8 10285 Federal Home Loan Bank 08/25/1999 100,000.00 101,710.00 100,000.00 6.540 6.540 208 02/25/2002 3133M9J45 10360 Federal Home Loan Bank 08/18/1999 100,000.00 100,150.00 100,000.00 6.060 6.060 15 68/16/2001 - 3133MBXF9C 10405 Federal Home Loan Bank 08/22/2000 100,000.00 100,158.80 100,000.00 7.030 7.030 385 08/21/2002 3133MDLR2 10492 Federal Home Loan Bank 03/28/2001 200,000.00 - 200,500.00 200,000.00 5.520 5.520 988 03/26/2004 3133MDUE1 10495 Federal Home Loan Bank 03/29/2001 100,000.00 100,250.00 100,000.00 5.585 5.585 1,155 09/29/2004 3133MDY31 10501 Federal Home Loan Bank 04/05/2001 100,000.00 100,170.00 100,000.00 5.210 5.210 978 04/05/2004 • 3133MDZ71 10531 Federal Home Loan Bank 04/12/2001 100,000.00 100,190.00 100,000.00 5.210 5.210 985 04/12/2004 3133M0ZN6 10532 Federal Home Loan Bank 04/12/2001 100,000.00 100,160.00 100,000.00 5.400 5.400 1,169 10/13/2004 3133ME2T7C 10537 Federal Home Loan Bank 04/18/2001 100,000.00 100,280.30 100,000.00 5.490 5.490 1.174 10/18/2004 3133MEF97C 10539 Federal Home Loan Bank 04/25/2001 99,875.00 100,145.96 99,875.00 5.485 5.485 1,363 04/25/2005 3133MEYN5 10558 Federal Home Loan Bank 05/24/2001 100,000.00 100,080.00 100,000.00 5.250 5.250 1,211 11/24/2004 3133MEXR7 10559 Federal Home Loan Bank 05/24/2001 100,000.00 100,070.00 100,000.00 5.300 5.300 1,211 11/24/2004 3133MEQH7C 10560 Federal Home Loan Bank 05/17/2001 100,000.00 100,062.80 100,000.00 5.500 5.500 1,204 11/17/2004 3133MEW72C 10581 Federal Home Loan Bank 05/24/2001 100,000.00 100,078.80 100,000.00 5.480 5.460 1,392 05/24/2005 3133MEZ20C 10562 Federal Home Loan Bank 05/24/2001 100.000 00 100,080.30 100,000.00 5.340 5.340 1,211 11/24/2004 3133MF6D5 10579 Federal Home Loan Bank 06/06/2001 100,000.00 100,420.00 100,000.00 5.575 5.575 1.223 12/08/2004 3133MF4D7 10580 Federal Home Loan Bank 06/06/2001 200,000.00 200,900.00 200,000.00 5.800 5.600 1.223 12/06/2004 3133MFC22 10581 Federal Home Loan Bank 06/07/2001 100,000.00 100,360.00 100,000.00 5.520 5.520 1.224 12/07/2004 3133MFE61 10582 Federal Home Loan Bank 06/14/2001 100,000.00 100,500.00 100,000.00 5.625 5.625 1,231 12/14/2004 3133MFGX0 10583 Federal Home Loan Bank 06/20/2001 100,000.00 100,470.00 100,000.00 5.590 5.590 1,237 12/20/2004 Run Date: 09/19/2001 . 10 04 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 CUSIP Investment # Issuer Average Balance City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Purchase Date Par Value Market Value Page 7 Stated YTM/C Days to Maturity Book Value Rate Moody's 385 Maturity Date Federal Agency Securities 3133MF4D7C 3133MFC22C 3133MFDGOC 3133MFG77C 3129233H6 3133MFPV4C 3133MFLV8C 3133MG3N4C 3133MFVJ4 3133M6G3N4 3133TGSG5 312923PB5 312923PB5C 312923SX4 31384G4L0 31364K2M1 3138FOSTOC 86387R2P6 10585 Federal Home Loan Bank 10586 Federal Home Loan Bank 10587 Federal Home Loan Bank 10588 Federal Home Loan Bank 10607 Federal Home Loan Bank 10609 Federal Home Loan Bank 10610 Federal Home Loan Bank 10613 Federal Home Loan Bank 10815 Federal Home Loan Bank 10616 Federal Home Loan Bank 10301 Federal Home Loan Mrtgage Corp 10483 Federal Home Loan Mrtgage Corp 10484 Federal Home Loan Mrtgage Corp 10533 Federal Home Loan Mrtgage Corp 10277 Federal Nag. Mortgage Assoc. 10466 Federal Natl. Mortgage Assoc. 10612 Federal Nall. Mortgage Assoc. 10278 Sallie Mae Agency Bond Pass Through Securities 31341 SZX2060 31341 RVL4060 31341RDX8010 313401 WX5060 31341 UZL3060 313810E08060 31361SN51 31361 T4J0080 31364TKP5060 31376PGY5 36216XMV0020 36217EBM3020 36202AXN2020 36202AX77020 36217L002020 Run Dale: 09/19/2001 - 1004 Subtotal and Average .,... 4,841,783.27 _.._. 10094 Federal Home Loan Mrtgage Corp 10095 Federal Home Loan Mrtgage Corp 10096 Federal Home Loan Mrtgage Corp 10099 Federal Home Loan Mrtgage Corp 10406 Federal Home Loan Mrtgage Corp 10092 Federal Nall. Mortgage Assoc 10098 Federal Natl. Mortgage Assoc. 10102 Federal Nab. Mortgage Assoc 10103 Federal Nag. Mortgage Assoc. 10126 Federal Natl. Mortgage Assoc 10079 Govt. National Mortgage Assoc 10080 Govt. National Mortgage Assoc. 10083 Govt. National Mortgage Assoc 10084 Govt. National Mortgage Assoc. 10085 Govt. National Mortgage Assoc. 06/06/2001 100,000.00 100,136.30 100,000.00 5.600 5.600 1,223 12/06/2064 06/07/2001 100,000.00 100,132.60 100,000.00 5.520 5.520 1,224 12/07/2004 08/13/2001 100,000.00 100,171.20 100,000.00 5.645 5.645 1,230 12/13/2004 06/20/2001 100,000.00 100,202.50 100,000.00 5.650 5.650 1,237 12/20/2004 07/25/2001 100,000.00 100,000.00 100,000.00 6.000 6.000 1,819 07/25/2006 07/03/2001 100,000.00 100,196.80 100,000.00 5.430 5.430 1.251 01 /03/2005 07/05/2001 100,000.00 100,199.20 99,968.75 5.385 5.395 1,253 01/05/2005 07/26/2001 100,000.00 100,320.90 100,000.00 5.565 5.565 1,274 01/26/2005 07/12/2001 100,000.00 100,000.00 100,000.00 5.300 5.300 1,260 01/12/2005 07/26/2001 200,000.00 200,000.00 200,000.00 5.565 5.565 1,274 01/28/2005 12/01/1998 100,000.00 99,989.00 100,000.00 6.000 8.083 730 08/01/2003 03/21/2001 100,000.00 100,290.00 100,000.00 5.665 5.665 1,147 09/2112004 03/21/2001 200,000.00 200,401.80 200,000.00 5.685 5.685 1,147 09/21/2004 04/12/2001 200,000.00 200,260.00 200,000.00 5.450 5.450 1,168 10/12/2004 08/05/1999 100,000.00 100,024.00 100,000.00 6.170 6.170 6 08/07/2001 02/23/2001 100,000.60 100,380.00 100,000.00 6.000 6.000 1,118 08/23/2004 07/18/2001 100,000.00 100,847.20 100,000.00 5.500 5.500 1,266 01/18/2005 08/24/1999 100,000.00 100,172.00 100,000.00 6.300 6.300 23 08/24/2001 4,899,875.00 _ _ 4,914,812.76 _ 4,899,843.75 _ 5.638 1,065 02/18/1998 796.98 797.24 827.87 9.000 7.495 92 11/01/2001 02/18/1998 1,060.64 1,060.99 1,101.76 9.000 7.514 61 10/01/2001 02/18/1998 868.42 667.20 695.19 9.000 7.412 31 09/01/2001 02/18/1998 669.08 696.86 690.82 8.500 7.359 153 01/01/2002 08/22/2000 23,654.19 24,487.62 23,854.56 8.000 12.477 212 03/01/2002 12/23/1997 236.32 238.32 244.15 8.500 7.494 243 04/01/2002 02/18/1998 930.40 974.59 965.29 8.500 7.107 153 01/01/2002 02/18/1998 0.00 0.00 0.00 8.500 6.967 0 02/01/2002 02/18/1998 0.00 0.00 0.00 8.250 7.307 0 11/01/2004 12/01/1998 40,796.86 42,452.80 42,518.73 8.500 6.626 699 07/01/2003 08/26/1997 328.78 345.46 341.02 8.500 6.671 75 10/15/2001 08/26/1997 177.50 188.51 184.11 8.500 6.727 138 12/15/2001 10/15/1997 884.90 900.14 897.35 8.500 7.381 141 12/20/2001 10/21/1997 1,967.73 2,047.90 2,041.52 8.500 7.495 172 01/20/2002 10/30/1997 3,251.32 3,416.30 3,375.34 8.500 6.657 167 01/15/2002 Portfolio CNC CC PM (PRF PM2) SyrnRept V5.021 CUSIP Investment 0 Issuer City of National City Portfolio Management Portfolio Details - Investments July 31, 2001 Average Purchase Balance Date Par Value Page 8 Stated YTM/C Days to Maturity Market Value Book Value Rate Moody's 365 Maturity Date Pass Through Securities 36216TKS8020 10086 Govt. National Mortgage Assoc. 10/30/1997 0.00 0.00 0.00 8.500 36218VD59020 10087 Govt. National Mortgage Assoc. 11/12/1997 1,117.18 1,173.87 1,163.30 8.500 36217AUE8020 10088 Govt. National Mortgage Assoc. 11/12/1997 4,304.27 4,506.20 4,446.93 8.000 36202AYQ4020 10090 Govt. National Mortgage Assoc. 11/21/1997 3,344.17 3,467.62 3,452.90 8.000 36202A5C7020 10091 Govt. National Mortgage Assoc. 11/25/1997 3,893.58 4,052.21 4,039.64 8.500 36216NJL8020 10105 Govt. National Mortgage Assoc. 03/17/1998 -0.84 -0.84 -0.67 9.000 36202A2B2020 10106 Govt. National Mortgage Assoc. 03/17/1998 3,077.62 3,172.96 3,158.46 7.500 3621614N8020 10107 Govt. National Mortgage Assoc. 03/17/1998 1,234.18 1,240.87 1,292.82 9.000 362161D75020 10108 Govt. National Mortgage Assoc. 03/28/1998 738.89 739.35 766.38 9.000 38217LVM5020 10109 Govt National Mortgage Assoc. 04/16/1998 3,924.94 4,109.07 4,052.51 8.000 36218NZQ7020 10110 Govt. National Mortgage Assoc. 04/16/1998 2,789.46 2,920.32 2,887.11 8.000 36202AZU4020 10111 Govt. National Mortgage Assoc. 04/16/1998 3,141.95 3,269.96 3,318.22 8.500 36202AW52020 10236 Govt. National Mortgage Assoc. 10/21/1997 664.14 691.20 689.06 8.500 Subtotal and Average 114,029.82 103,630.84 107,612.72 106,804.37 7 329 0 08/15/2001 6.685 410 09/15/2002 6.424 226 03/15/2002 7.239 203 02/20/2002 7.000 415 09/20/2002 7.549 106 11/15/2001 6.957 292 05/20/2002 7.483 106 11/15/2001 7.150 136 12/15/2001 6.352 226 03/15/2002 6.344 348 07/15/2002 7.513 282 04/20/2002 6.624 111 11/20/2001 8.038 414 Total Investments and Average Run Date 09/19/2001 • 10:04 18,769,005.21 19,280,505.84 19,104,208.30 18,936,9411.12 6.303 759 Portfolio CNC CC PM (PRF_PM2) SymRept V5.021 Tj- SymPro City of National City Activity Report Sorted By Brokers July 1, 2001 -July 31, 2001 Par Value ___ _ — — -- - -- - Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment A Issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance City of National City Brokers: Finance 500 Inc Par Value Certificates of Deposit - Monthly 10402 Golden Security Thrift & Loan 7.500 07/28/2001 0.00 90,000.00 5.200 07/11/2001 95,000.00 0.00 74407ML60 10598 Providian National Bank Subtotal and Balance Certificates of Deposit - Maturity Subtotal and Balance Negotiable/Transferable CDs 44921 CBN6 185,000.00 10042 IBJ Schroder Bank & Trust Co 10283 South Bay Bank Subtotal and Balance Federal Agency Securities 95,000.00 3,598,000.00 5.550 07/24/2001 6.180 07/26/2001 3129233H6 10607 Federal Home Loan Bank 6.000 07/25/2001 Subtotal and Balance 100,000.00 Pass Through Securities - - - 31376PGY5 10126 Federal Natl. Mortgage Assoc. Subtotal and Balance Brokers Subtotal 20.377% 42,228.29 4,020,22829 8.500 07/15/2001 95,000.00 90,000.00 0.00 95,000.00 0.00 100,000.00 190,000.00 95,000.00 0.00 195,000.00 3,403,000.00 100,000.00 0.00 100,000.00 0.00 0.00 1,431.43 0.00 195,000.00 200,000.00 1,431.43 40,796.86 286,431.43 3,928,796.86 Brokers: Gifford Securities Inc Federal Agency Securities /19/2001 0.00 100,000.00 3133M9D90 10271 Federal Home Loan Bank 6.040 070 00 200.000.00 312923SD8 10494 Federal Home Loan Mrtgage Corp 5.500 07/02/2001 3133MECT6C 10538 Federal Home Loan Bank 5.500 07/25/2001 0.00 100,000.00 100,000.00 0.00 07/03/2001 3133MFPV4C 10609 Federal Home Loan Bank 5.4300 � 3133MFLV8C 10610 Federal Home Loan Bank 5.385 07/05/2001 100.000.00 31331 LLK2C 10811 Federal Farm Credit Bank 5.450 07/18/2001 100,000.00 0.00 Portfolio CNC CC DA (PRF_DA) SymRept V5.02f Run Date: 09/192001 - 10:55 CUSIP Percent Investment A Issuer of Portfolio City of National City Activity Report July 1, 2001 - July 31, 2001 Par Value Beginning Balance Current Transaction Rate Date Par Value Purchases SaleslCalls/Maturities or Deposits or Withdrawals - Ending Balance Page 2 Brokers: Gifford Securities Inc Federal Agency Securities 3136FOSTOC 3133MG3N4C 10812 10613 Subtotal and Balance Brokers Subtotal 9.854% Federal Ned. Mortgage Assoc. Federal Home Loan Bank 1,799,875.00 1,799,875.00 5.500 07/18/2001 5.565 07/26/2001 100,000.00 100.000.00 500,000.00 500,000.00 0.00 0.00 400,000.00 400,000.00 1,899,875.00 1,899,875.00 Brokers: Multi -Bank Securities Inc Certificates of Deposit - Monthly 10596 10597 10599 10803 10604 Providian Bank Legacy Bank of Harrisburg Park Avenue Bank NA, The Superior Bank, FSB Bank of Arkansas Subtotal and Balance Negotiable/Transferable CDs 743836TD0 10043 Provident Bank Subtotal and Balance Pass Through Securities 36216XMV0020 38217EBM3020 38202AXN2020 36202AX77020 36217L002020 36218VD59020 36217AUE8020 36202AY04020 36202A5C7020 313810E06060 31341 SZX2060 31341RVL4060 31341 RDX8010 31361SN51 Run Dale: 09/19/2001 - 10:55 1,585,000.00 10079 Govt. National Mortgage Assoc. 10080 Govt. National Mortgage Assoc. 10083 Govt. National Mortgage Assoc. 10084 Govt. National Mortgage Assoc. 10085 Govt. National Mortgage Assoc. 10087 Govt National Mortgage Assoc. 10088 Govt. National Mortgage Assoc. 10090 Govt. National Mortgage Assoc. 10091 Govt. National Mortgage Assoc. 10092 Federal Natl. Mortgage Assoc. 10094 Federal Home Loan Mrtgage Corp 10095 Federal Home Loan Mrtgage Corp 10096 Federal Home Loan Mrtgage Corp 10098 Federal Natl. Mortgage Assoc. 880,000.00 5.480 07/10/2001 5.500 07/12/2001 5.400 07/11/2001 5.100 07/19/2001 5.270 07/20/2001 5.500 07/23/2001 8.500 07/15/2001 8.500 07/15/2001 8.500 07/20/2001 8.500 07/20/2001 8.500 07/15/2001 8.500 07/15/2001 8.000 07/15/2001 8.000 07/20/2001 8.500 07/20/2001 8.500 07/25/2001 9.000 07/15/2001 9.000 07/15/2001 9.000 07/15/2001 8.500 07/25/2001 99,000.00 99,000.00 99,000.00 99,000.00 100,000.00 496,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,081,000.00 99,000.00 99,000.00 160.68 155.52 222.08 509.15 843.82 99.24 531.50 584.11 336.84 529.99 387.18 268.53 304.40 209.53 781,000.00 Portfolio CNC CC DA (PRF_DA) SymRe01 V5.02r S CUSIP City of National City Activity Report July 1, 2001 - July 31, 2001 Par Value Par Value _ _ _ __. Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending Investment* issuer of Portfolio Balance Rate Date or Deposits or Withdrawals Balance Page 3 Brokers: Multi -Bank Securities Inc Pass Through Securities 313401 WX5080 10099 Federal Home Loan Mrtgage8.500 07/15/2001 0.00 203.31 Corp 0.00 360.18 38202A2B2020 10108 Govt. National Mortgage Assoc. 7.500 07/29/2001 3821814N8020 10107 Govt. National9.000 07/15/2001 0.00 385.75 Mortgage Assoc. 0.00 412.94 362161DT5020 10108 Govt. National Mortgage Assoc. 9.000 07/25/2001 36217LVM5020 10109 Govt. National8.000 07/15/2001 0.00 573.95 Mortgage Assoc. 36218NZ07020 10110 Govt. National Mortgage Assoc. 8.000 07/15/2001 0.00 0.00 549.9459.9 36202AZU4020 10111 Govt. National Mortgage Assoc. 8.500 07/20/2001 9 36202AW52020 10236 Govt. National Mortgage Assay 8.500 07/20/2001 0.00 258 20 31341 UZL3080 10406 Federal Home Loan Mrtgage Corp 8.000 07/15/2001 0.00 3,785.72 Subtotal and Balance 75,058.59 0.00 12,284.61 62,833.98 Brokers Subtotal 15.170% 2,540,098.59 498,000.00 111,264.61 2,924,833.98 Brokers: Mischler Financial Group Inc Federal Agency Securities Subtotal and Balance 500,000.00 Brokers Subtotal 2.593% 500,000.00 0.00 500,000.00 0.00 500,000.00 Brokers: Morgan Keegan ` Federal Agency Securities 3133M9A85 10288 Federal Home Loan Bank Subtotal and Balance Brokers Subtotal 0.000% 100,000.00 100,000.00 6.200 07/12/2001 0.00 100,000.00 0.00 0.00 100,000.00 0.00 100,000.00 0.00 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10398 Boundary Waters Community Bank 7.600 07/02/2001 0.00 99,000.00 10400 Traders Bank 7.600 07/11/2001 0.00 99,000.00 10401 Signal Bank S (Goodhue County) 7.500 07/24/2001 0.00 99.000.00 10412 Hometown Bank 7.350 07/11/2001 0.00 99,000.00 10420 First Western Bank 7.150 07/09/2001 0.00 99,000.00 Run Dale. 09/19/2001 • 10.55 Portfolio CNC CC DA (PRF_DA) SymRepl V5.021 City of National City Activity Report July 1, 2001 -July 31, 2001 Par Value Par Value _ Percent Beginning Current Transaction Purchases Sales/Calls/Maturities Ending CUSIP Investment 9 issuer of Portfolio Balance Rate Date or Deposita or Withdrawals Balance Page 4 Brokers: U.S. Sterling Capital Corp. Certificates of Deposit - Monthly 10449 Anderson Brothers Bank 8.200 07/18/2001 0.00 99,000.00 10592 Cumberland National Bank 5.250 07/02/2001 99,000.00 0.00 10593 Mutual Bank 5.050 07/03/2001 99.000.00 0.00 10594 Bank of Jamaestown 5.250 07/05/2001 99,000.00 0.00 10595 First Westem Bank 5.200 07/09/2001 99,000.00 0.00 10600 FIRST STATE BANK OF OKABENA 5.250 07/13/2001 99,000.00 0.00 10601 Union Bank 5.200 07/16/2001 99,000.00 0.00 10802 Wauwatosa Savings Bank 5.150 07/18/2001 99,000.00 0.00 10805 Home Federal Bank of Hollywood 5.150 07/24/2001 99,030.00 0.00 10606 Abington Savings Bank 5.200 07/26/2001 99,000.00 0.00 Subtotal and Balance 7,430,000.00 891,000.00 594,000.00 7,727,000.00 Brokers Subtotal 40.077% 7,430,000.00 891,000.00 594,000.00 7,727,000.00 Brokers: Vining -Sparks IBG Federal Agency Securities 3133M9A85 10280 Federal Home Loan Bank 6.200 07/09/2001 0.00 100,000.00 3133MDW33 10502 Federal Home Loan Bank 5.550 07/O6/2001 0.00 200,000.00 Cta 3133ME5B3 10530 Federal Home Loan Bank 5.520 07/12/2001 0.00 100.000.00 3133MECD1 10541 Federal Home Loan Bank 5.470 07/25/2001 0.00 100,000.00 3133MECT6 10542 Federal Home Loan Bank 5.500 07/25/2001 0.00 100.000.00 3133MFVJ4 10815 Federal Home Loan Bank 5.300 07/12/2001 100,000.00 0.00 °ei 3133M8G3N4 10816 Federal Home Loan Bank 5.565 07/28I2001 200,000.00 0.00 Subtotal and Balance 2,600,000.00 300,000.00 600,000.00 2,300,000.00 Brokers Subtotal 11.929% 2,600,000.00 300,000.00 600,000.00 2,300,000.00 Total 100.000% 18,990,201.88 Run Dare. 09/192001 - 10.55 2,382,000.00 2,091,696.04 19,280,505.84 Portfolio CNC CC DA (PRF_DA) SymRepI V5.021 FUND NUMBER CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT JULY 31, 2001 FUND TITLE ENDING BALANCE 001 GENERAL FUND 3,477,639.26 103 GENERAL CAPITAL OUTLAY FUND 261,511.68 104 LIBRARY FUND 6,740.86 105 PARKS MAINTENANCE FUND 9,257.23 106 GRANT -CA LITERACY CAMPAIGN 876.09 107 RETIREMENT FUND 489.16 108 LIBRARY CAPITAL OUTLAY 129,679.97 109 GAS TAXES FUND 1,180,371.08 110 EMERGENCY PREPAREDNESS FUND 50,000.00 111 P.O.S.T. FUND 0.00 112 LOWER SWEETWATF,R FUND 0.00 113 CULTURAL ARTS FUND 100,000.00 115 PARK & REC CAPITAL OUTLAY FUND 33,784.15 120 PLAN CHECKING REVOLVING FUND 16,086.52 123 GRANT -FAMILIES FOR LITERACY 10,145.21 125 SEWER SERVICE FUND 11,475,787.58 126 FIRE DEPT ACTIVITIES FUND 248.11 130 EMT-D REVOLVING FUND 196,047.52 131 ASSET FORFEITURE FUND 297,029.93 135 SD COUNTY REG AUTO THEFT TASK 0.00 136 TINY TOT CLASSES FUND 12,065.07 145 JUVENILE EDUCATION FUND 5,885.15 147 GRANT -JUDGE PROGRAM 0.00 154 STATE PUBLIC LIBRARY FUND 112,439.68 157 GRANT-SUPPL. LAW ENF. (SLESF) 29,250.81 158 SWIMMING POOL REVOLVING FUND 19,484.25 159 GENERAL PLAN UPDATE RESERVE 206,207.58 171 LIBRARY SCHOOL, DISTRICT CNTRCT 22,553.82 172 TRASH RATE STABILIZATION FUND 379,810.76 173 NATIONAL SCHOOI. D1ST CONTRACT 11,219.86 174 SWEETWATER SCHOOL DIST CONIRAC 60,530.44 175 PETROLEUM VIOLATORS ESCROW 0.00 176 POLICE REIMBURSED OVERTIME 80,445.44 178 POLICE HAT BADGES 36.28 179 NPT BUS DONATIONS FUND 614.65 182 COPS GRANT PART II 0.00 185 COPS MORE 0.00 183 LITERACY INITIATIVES VI 1,991.68 188 GRANT - I IIDTA 0.00 189 CIVIC CENTER REFURBISHING 1,681,972.95 190 30TH STREET CLEANUP FUND - 1303 274,736.53 191 GRANT - STOP PROJECT 92,376.60 192 LEASE ESCROW FUND 0.00 193 COPS GRANT PART III 0.00 195 LANDSCAPE RESERVE 869,415.61 196 CAPITAL PROJECT RESERVE 760,022.73 197 PRODUCTIVITY IMPROVEMENT RESER 50,000.00 198 PROPERTY EVIDENCE SEIZURE 11,730.79 199 SOUTH BAY COMMUNITY SVCS GRANT 36,441.00 200 30TH STREET CLEANUP FUND - 1304 627,520.20 203 PARK SECURITY/GTE LEASE 28,000.00 208 FY99-00 SUPP. LAW ENFORCEMENT (SLESF) 121,150.11 209 FY99-00 LITERACY INITIATIVES VIII 8.60 210 FY99-00 FULFILL. 12,068.16 211 SECURITY AND ALARM REGULATION FUND 85,037.72 212 PERSONNEL COMPENSATION FUND 349,228.00 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 124,389.36 214 EVERY 15 MINUTES GRANT FY1999-2000 2,833.95 218 HIHG INTENSITY PREVENTION ZONE 0.00 219 FY00-01 LITERACY INITIATIVE IX 187,746.59 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 83,919.46 CITY OF NATIONAL CITY CONSOLIDATED CASH REPORT JULY 31, 2001 FUND ENDING NUMBER FUND TITLE BALANCE 222 WOW MOBILE GRANT FY 2000-2001 39,431.25 223 FACE TO FACE INFORMATION GRANT FY 00-01 11,669.85 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 77,202.55 228 GROWING WITH MOTHER GOOSE GRANT 10,926.33 229 CLEEPGRANT 119,151.00 230 ABANDONED VEHICLE ABATEMENT GRANT 0.00 270 NUISANCE ABATEMENT FUND 2,633.38 301 GRANT-C.D.B.G. 0.00 302 CDC PAYMENTS 0.00 303 CAPITAL FACILITIES FUND 399,571.00 304 PARK DEVELOPMENT FUND 139,139.25 307 PROPOSITION A" FUND 2,183,720.08 308 GRANT -HIGHWAY BRIDGE REHAB 819,314.91 312 STP LOCALTLRANSNET HIGHWAY 480,306.82 313 GRANT-CMAQ 0.00 314 OTS GRANT 0.00 315 FY98 LOCAL LAW ENE BLOCK GRANT (LLEBG) 33,189.00 343 STATE -LOCAL PARTNERSHIP 107,552.42 347 PUBLIC RESOURCES ACCOUNT 8,686.45 348 STATE GRANT 0.00 349 GF LOCAL ASSISTANCE FOR PARKS GRANT 0.00 363 SECURITY & FIRE ALARM REGULATION FUND 35,972.50 552 TDA 0.00 626 FACILITIES MAINT FUND 39,453.22 627 LIABILITY INS. FUND 4,354,590.36 628 GENERAL SERVICES FUND 3,000.00 629 INFORMATION SYSTEMS MAINTENANC 136,665.44 630 OFFICE EQUIPMENT DEPRECIATION 1,994,179.06 631 TELECOMMUNICATIONS REVOLVING 413,855.42 632 GENERAL ACCOUNTING SERVICES 26,263.41 633 UNEMPLOYMENT INSURANCE RESERVE 104,221.00 643 MOTOR VEHICLE SVC FUND 580,450.65 719 1911 ACT IMPROVEMENT BONDS 1,424.52 721 LIBRARY TRUST FUND 43,645.11 TOTAL 35,753,043.16 MUN I MLY 51 A I tMtN I Uf RtUt11" FOR PERIOD ENDING JULY FUND # FUND TITLE 001 GENERAL FUND 104 LIBRARY FUND 105 PARKS MAINTENANCE FUND 108 LIBRARY CAPITAL OUTLAY 109 GAS TAXES FUND 111 P.O.S.T. FUND 115 PARK & REC CAPITAL OUTLAY FUND 120 PLAN CHECKING REVOLVING FUND 123 GRANT -FAMILIES FOR LITERACY 125 SEWER SERVICE FUND 131 ASSET FORFEITURE FUND 135 SD COUNTY REG AUTO THEFT TASK 145 JUVENILE EDUCATION FUND 147 GRANT -JUDGE PROGRAM 154 STATE PUBLIC LIBRARY FUND 158 SWIMMING POOL REVOLVING FUND 171 LIBRARY SCHOOL DISTRICT CNTRCT 172 TRASH RATE STABILIZATION FUND 176 POLICE REIMBURSED OVERTIME 185 COPS MORE 97-CM-WX-0949 188 GRANT - HIDTA 190 30TH STREET CLEANUP FUND - 1303 191 GRANT - STOP PROJECT 193 COPS GRANT PART III 199 SOUTH BAY COMMUNITY SVCS GRANT 200 30TH STREET CLEANUP FUND - 1304 204 GALE GRANT 210 FY99-00 F.U.L.F.I.L.L. 211 SECURITY AND ALARM REGULATION FUND 213 LOCAL LAW ENFORCEMENT BLOCK GRANT 99-00 218 HIHG INTENSITY PREVENTION ZONE 219 FY00-01 LITERACY INITIATIVE IX 220 LOCAL LAW ENF. BLOCK GRANT FY2000-2001 222 WOW MOBILE GRANT FY 2000-2001 223 FACE TO FACE INFORMATION GRANT FY 00-01 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 228 GROWING WITH MOTHER GOOSE GRANT 232 TRAN DEBT SERVICE FUND 301 GRANT-C.D.B.G. 302 CDC PAYMENTS 307 PROPOSITION A" FUND 308 GRANT -HIGHWAY BRIDGE REHAB 312 STP LOCAUTRANSNET HIGHWAY 313 GRANT-CMAQ 343 STATE -LOCAL PARTNERSHIP 347 PUBLIC RESOURCES ACCOUNT 552 TDA 627 LIABILITY INS. FUND 721 LIBRARY TRUST FUND TOTALS JULY REVENUE YTD REVENUE (106,081.30) (106,081.30) (11,114.64) (11,114.64) (12,951.37) (12,951.37) 99.72 99.72 (215,321.40) (215,321.40) 8,442.60 8,442.60 750.00 750.00 5,065.04 5,065.04 10,883.75 10,883.75 (502,007.83) (502,007.83) 59,842.15 59,842.15 (42,098.40) (42,098.40) (25,442.00) (25,442.00) (64,372.11) (64,372.11) 113,080.11 113,080.11 12,789.75 12,789.75 (41,982.14) (41,982.14) 17,390.43 17,390.43 (7,877.07) (7,877.07) (52,158.00) (52,158.00) (59,115.73) (59,115.73) 1,065.06 1,065.06 16,744.00 16,744.00 (18,750.00) (18,750.00) 36,441.00 36,441.00 2,363.65 2,363.65 (9,784.94) (9,784.94) 12,068.16 12,068.16 4,270.00 4,270.00 124, 389.36 124, 389.36 (43,177.92) (43,177.92) 194,305.35 194,305.35 83,919.46 83,919.46 40,769.26 40,769.26 12,615.14 12,615.14 83,263.02 83,263.02 12,147.33 12,147.33 (1,219.36) (1,219.36) (205,440.13) (205,440.13) (123,149.60) (123,149.60) (172,947.15) (172,947.15) 710,918.77 710,918.77 (7,862.28) (7,862.28) (359,925.59) (359,925.59) (649.61) (649.61) (49,140.00) (49,140.00) 78,846.80 78,846.80 39,099.19 39,099.19 (713.43) (713.43) (451,712.90) (451,712.90) MONTHLY STATEMENT OF DISBURSEMENTS FOR THE MONTH ENDING JULY FUND NO. FUND TITLE JULY YTD.JUL 001 GENERAL FUND 1,127,740.98 1,127,740.98 104 LIBRARY FUND 18,930.37 18,930.37 105 PARKS MAINTENANCE FUND 14,376.93 14,376.93 108 LIBRARY CAPITAL OUTLAY 193.47 193.47 109 GAS TAXES FUND 4,885.47 4,885.47 111 P.O.S.T. FUND 4,187.41 4,187.41 112 LOWER SWEETWATER FUND 1,599.49 1,599.49 120 PLAN CHECKING REVOLVING FUND 11,629.76 11,629.76 123 GRANT -FAMILIES FOR LITERACY 988.54 988.54 125 RESURFACE STREETS 20,399.50 20,399.50 136 TINY TOT CLASSES FUND 35.35 35.35 147 GRANT -JUDGE PROGRAM 1,631.87 1,631.87 154 STATE PUBLIC LIBRARY FUND 692.30 692.30 171 LIBRARY SCHOOL DISTRICT CNTRCT (64,493.92) (64,493.92) 172 TRASH RATE STABILIZATION FUND 509.11 509.11 173 NATIONAL SCHOOL DIST CONTRACT 215.31 215.31 174 SWEETWATER SCHOOL DIST CONTRAC 1,919.22 1,919.22 182 COPS GRANT PART II 1,168.73 1,168.73 188 GRANT- HIDTA 1,777.87 1,777.87 191 GRANT - STOP PROJECT 2,415.74 2,415.74 192 LEASE ESCROW FUND (119,187.51) (119,187.51) 193 COPS GRANT PART III 216.74 216.74 196 CAPITAL PROJECT RESERVE (285.54) (285.54) 211 SECURITY AND ALARM REGULATION FUND 796.70 796.70 218 HIHG INTENSITY PREVENTION ZONE 679.77 679.77 219 FY00-01 LITERACY INITIATIVE IX 17,860.58 17,860.58 222 WOW MOBILE GRANT FY 2000-2001 2,054.51 2,054.51 223 FACE TO FACE INFORMATION GRANT FY 00-01 1,132.68 1,132.68 225 ENGLISH LANGUAGE LITERACY INCENTIVE ELLI 6,232.36 6,232.36 228 GROWING WITH MOTHER GOOSE GRANT 1,221.00 1,221.00 230 ABANDONED VEHICLE ABATEMENT GRANT 1,984.80 1,984.80 301 DUSK TO DAWN LIGHT 59,288.72 59,288.72 302 CDC PAYMENTS 13,660.10 13,660.10 307 N.C. BLVD BRIDGE 24,240.20 24,240.20 348 STATE GRANT 90.00 90.00 552 TOKENS REVENUE 275,940.40 275,940.40 626 FACILITIES MAINT FUND 12,192.81 12,192.81 627 LIABILITY INS. FUND 231,997.48 231,997.48 628 GENERAL SERVICES FUND (5,058.88) (5,058.88) 629 INFORMATION SYSTEMS MAINTENANC 47,343.21 47,343.21 631 TELECOMMUNICATIONS REVOLVING 13,235.73 13,235.73 632 GENERAL ACCOUNTING SERVICES 10,002.45 10,002.45 643 MOTOR VEHICLE SVC FUND 10,856.21 10,856.21 721 LIBRARY TRUST FUND 35.11 35.11 TOTAL ALL FUNDS 1,757,333.13 1,757,333.13 City of National City Pooled Investment Transactions Report For the Month of July 2001 Date Description Institution Ref. No. Amount Beginning Balance 17,982,950.09 7/5 Withdrawal LAIF 411379 (300,000.00) 7/6 Withdrawal LAIF 151123 (300,000.00) 7/11 Withdrawal LAIF 366001 (300,000.00) 7/13 Interest LAIF System 220,914.57 7/16 Deposit LAIF 111776 1,000,000.00 7/19 Withdrawal LAIF 215987 (500,000.00) 7/20 Withdrawal LAIF 806652 (400,000.00) Ending Balance 17,403,864.66 0701 Combined Cash Reconciliation Worksheets Page 1 /6 1/2/02 City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 8, 2002 AGENDA ITEM NO. 10 / ITEM TITLE CLAIM FOR DAMAGES: Geico Direct as Subrogee for Christopher Walla PREPARED BY Michael R. Dalla, Cl\reaRTMENT City Clerk EXPLANATION The above claim arises from an occurrence on November 7, 2001, and was filed with the City Clerk's Office on December 5, 2001. Environmental Review Financial Statement N/A Account No. STAFF RECOMMENDATION Deny the claim, and refer to the City Attorney. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. N/A A-200 * Continued from Council Meeting City of National City, California of 12/18/01 * COUNCIL AGENDA STATEMENT UEETING DATE January 8, 2002 AGENDA ITEM NO. 11 ITEM TITLE RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH JEFF KATZ ARCHITECTURE TO PERFORM CONSULTING SERVICES FOR THE DESIGN OF THE FIRE STATION FACILITY AND TO ASSIST WITH THE CONSTRUCTION MANAGEMENT OF THE FACILITY AND AUTH IZING A DISBURSEMENT OF $1,000,000 FROM A HUD SECTION 108 LOAN PREPARED BY DEPARTMENT Stephen Kirkpatrick Public Works/Engineering Chief Randy ble Fire Ben Martinez CDC EXPLANATION See attached explanation • Environmental Review __x N/A See attached environmental statement. Financial Statement See attched financial statement Approved By: Finance Director Account No. STAFF RECOMMENDATION (� txt//ryt1LC� Adopt the Resolution approving both the Fire Station Design Agreement with Jeff Katz Arch;tecture and approving the Section 108 Loan Disbursement of $1,000,000. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. _2002-5 Resolution Contract HUD Section 108 Loan Approval EXPLANATION: In accordance with prior City Council direction of July 17, 2001, City and CDC Staff have moved forward with the selection of an Architectural Team to accomplish the design of the new Fire Station Headquarters Facility and assist with the construction management of the facility. Also in accordance with City Council direction of the same date, Staff has moved forward with making application and receiving approval for a HUD Section 108 Loan to fund the facility. The Fire Station Facility will be designed and constructed as a Headquarters facility, to include Fire Department Operations Personnel, Fire Inspectors, Fire Marshal, Fire Division Chiefs, and Equipment, and Fire Support Services Personnel. It will also house the City's Emergency Operations Center (EOC), which must be relocated out of the lower level of the City Hall Building due to the City Hall not being designed to Uniform Building Code "Essential Services" requirements. Also, in accordance with City Attorney direction, the new facility will be designed to meet all American with Disabilities Act requirements. The estimated cost of the facility including design, construction, furnishings, and land acquisition is estimated at approximately $6.9 Million. The City advertised a Request for Qualifications (RFQ) to select a consulting firm to provide the required services. Nine consulting firms submitted a Statement of Qualifications in accordance with the RFQ requirements. The nine firms were: CCBG Architects Don Dommer Associates HB&A Architects Jeff Katz Architecture Martinez + Cutri Nicoloff and Associates Robbins Jorgenson Christopher Safdie Rabines Architects WLC Architects San Diego, Ca. Oakland, Ca. Escondido, Ca. San Diego, Ca. San Diego, Ca. San Diego, Ca. San Diego, Ca. San Diego, Ca. Rancho Cucamonga, Ca. A selection committee consisting of Fire Chief Randy Kimble, Assistant Director of Public Works/Engineering Stephen Kirkpatrick, Associate Engineer Michael Long, and Fire Department personnel reviewed the statements and decided to interview five of the firms. As a result of the interviews, Jeff Katz Architecture was the unanimous choice to provide the required services. Jeff Katz Architecture has previously provided architectural services on similar facilities for Chula Vista, La Mesa, and San Diego. The quality of their work has been excellent. The selection committee then entered into negotiations with the selected firm and agreed upon the required Scope of Work and the corresponding fee. In summary, the Scope of Work includes all the work necessary to design the facility and assist in the management of the construction of the facility. It does not include land acquisition services or tenant relocation during construction. Community Development Commission staff will assist the City with the issue of land acquisition. The Consultant's Scope of Work and fee proposal is detailed fully in the attached contract document. It is recommended that a loan disbursement from the Section 108 Loan be authorized to cover the costs of the Architect's fees. In addition, staff is recommending that an additional $522,500 be dispersed from the $6.9 million Section 108 Loan to provide for a project design contingency and for the required property acquisition costs. Council must execute loan agreements and notes before any loan disbursements are possible. ENVIRONMENTAL REVIEW: HUD funding required an environmental assessment under the National Environmental Protection Act (NEPA). The analysis resulted in a Finding of No Significant Impact (to the environment). Additional environmental review will be required per the California Environmental Quality Act (CEQA) when the development plans are finalized. FINANCIAL STATEMENT: The total cost of the new Fire Station Facility is approximately $6,900,000. This is also the amount of the HUD Section 108 Loan. It is recommended that $1,000,000 of the $6,900,000 Loan be disbursed at this time. The fee agreed upon to perform the Professional Architectural Services is $477,500. $522,500 should also be dispersed to cover the cost of the required land acquisition and to establish a design contract contingency fund. After approval of the section HUD Section 108 Loan disbursement, an expenditure account will be established for this project. If the authorization to make a partial HUD Section 108 Loan disbursement request is approved today, then funds will become available in 60 to 90 days. Loan agreements and notes will be presented to the Council as soon as possible for execution. At this time, the annual debt service repayment of the Section 108 Loan is proposed to come from the City's CDBG entitlement of approximately $1.4 million per year. The amount used for repayment will depend on how much of the 108 Loan is actually borrowed. For example, payments for a $1 million loan will be approximately $85,000 annually for 20 years. Payments on a $6.9 million 108 Loan over 20 years will be approximately $600,000 annually. RESOLUTION NO. 2002 - 5 RESOLUTION ON THE CITY COUNCIL OF THE CITY OF NATIONAL CITY AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JEFF KATZ ARCHITECTURE TO PERFORM ARCHITECTURAL AND ENGINEERING SERVICES FOR THE MAIN FIRE STATION PROJECT AND TO ASSIST WITH THE CONSTRUCTION MANAGEMENT OF THE PROJECT, AND AUTHORIZING A DISBURSEMENT OF $1,000,000 FROM A HUD SECTION 108 LOAN TO FUND THE FACILITY WHEREAS, the City desires to employ a consultant to provide professional architectural and engineering services for the National City Main Fire Station Project; and WHEREAS, the City has determined that Jeff Katz Architecture is qualified by experience and ability to perform the services desired by the City, and Jeff Katz Architecture is willing to perform such services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of National City hereby authorizes the Mayor to execute an agreement with Jeff Katz Architecture to provide professional architectural and engineering services for the National City Main Fire Station Project. Said Agreement is on file in the office of the City Clerk. BE IT FURTHER RESOLVED that $1,000,000 of the $6,900,000 HUD Section 108 Loan be disbursed at this time to fund the facility. PASSED and ADOPTED this 8th day of January, 2002. George H. Waters, Mayor ATTEST: Michael Dalla, City Clerk APPROVED AS TO FORM: /-4/31M+6.1M George H. Eiser, III City Attorney AGREEMENT BY AND BETWEEN OR I G I N A L THE CITY OF NATIONAL CITY AND JEFF KATZ ARCHITECTURE THIS AGREEMENT is entered into this 18th day of December 2001 by and between the CITY OF NATIONAL CITY, a municipal corporation (the "CITY"), and Jeff Katz Architecture (the "CONTRACTOR"). RECITALS WHEREAS, the CITY desires to employ a CONTRACTOR to perform Architectural and Engineering Services for the National City Main Fire Station Project. WHEREAS, the CITY has determined that the CONTRACTOR is a Professional Architectural Engineering firm and is qualified by experience and ability to perform the services desired by the CITY, and the CONTRACTOR is willing to perform such services. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS: 1. ENGAGEMENT OF CONTRACTOR. The CITY hereby agrees to engage the CONTRACTOR and the CONTRACTOR hereby agrees to perform the services hereinafter set forth in accordance with all terms and conditions contained herein. The CONTRACTOR represents that all services required hereunder will be performed directly by the CONTRACTOR or under direct supervision of the CONTRACTOR. 2. SCOPE OF SERVICES. The CONTRACTOR will perform services as set forth in the Attachment 1. 'The CONTRACTOR shall be responsible for all research and reviews related to the work and shall not rely on personnel of the CITY for such services, except as authorized in advance by the CITY. The CITY may unilaterally, or upon request from the CONTRACTOR, from time to time reduce or increase the Scope of Services to be performed by the CONTRACTOR under this Agreement. Upon doing so, the CITY and the CONTRACTOR agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction or increase in the compensation associated with said change in services. 3. PROJECT COORDINATION AND SUPERVISION. Mr. Stephen M. Kirkpatrick hereby is designated as the Project Coordinator for the CITY and will monitor the progress and execution of this Agreement. The CONTRACTOR shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for the CONTRACTOR. Mr. Jeff Katz thereby is designated as the Project Director for the CONTRACTOR. 4. COMPENSATION AND PAYMENT. The compensation for the CONTRACTOR shall be based on monthly billings covering actual work performed. Billings shall include labor classifications, respective rates, hours worked and also materials, if any. The total cost for all work described in Attachment 1 shall not exceed the schedule given in Attachment 1 without prior written authorization from the City's Project Coordinator. Monthly invoices will be processed for payment and remitted within thirty (30) days from receipt of invoice, provided that work is accomplished consistent with Attachment 1 as determined by the CITY. The CONTRACTOR shall maintain all books, documents, papers, employee time sheets, accounting records, and other evidence pertaining to costs incurred and shall make such materials available at its office at all reasonable times during the term of this Agreement and for three (3) years from the date of final payment under this Agreement,for inspection by the CITY and for furnishing of copies to the CITY, if requested. 5. LENGTH OF AGREEMENT. Contractor shall provide services per the schedule as set forth in Attachment 1. The project shall be complete by January 31, 2004. 6. DISPOSITION AND OWNERSIIIP OF DOCUMENTS. The Memoranda, Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR for this Project, whether paper or electronic, shall become the property of the CITY for use with respect to this Project, and shall be turned over to the CITY upon completion of the Project, or any phase thereof, as contemplated by this Agreement. Contemporaneously with the transfer of documents, the CONTRACTOR assigns to the CITY and thereby expressly waives and disclaims, any copyright in, and the right to reproduce, all written material, drawings, plans, specifications or other work prepared under this agreement, except upon the CITY's prior authorization regarding reproduction, which authorization shall not be unreasonably withheld. The CONTRACTOR shall, upon request of the CITY, execute any further document(s) necessary to further effectuate this waiver and disclaimer. The CONTRACTOR agrees that the CITY may use, reuse, alter, reproduce, modify, assign, transfer, or in any other way, medium or method utilize the CONTRACTOR's written work product for the CITY's purposes, and the CONTRACTOR expressly waives and disclaims any residual rights granted to it by Civil Code Sections 980 through 989 relating to intellectual property and artistic works. Page 2 Revised 5/99 Any modification or reuse by the CITY of documents, drawings or specifications prepared by the CONTRACTOR shall relieve the CONTRACTOR from liability under Section 14 but only with respect to the effect of the modification or reuse by the CITY, or for any liability to the CITY should the documents be used by the CITY for some project other than what was expressly agreed upon within the Scope of this project, unless otherwise mutually agreed. 7. INDEPENDENT CONTRACTOR. Both parties hereto in the performance of this Agreement will be acting in an independent capacity and not as agents, employees, partners or joint venturers with one another. The CONTRACTOR is not an employee of the CITY and is not entitled to any of the rights, benefits, or privileges of the CITY's employees, including but not limited to medical, unemployment, or workers' compensation insurance. This Agreement contemplates the personal services of the CONTRACTOR and the CONTRACTOR's employees, and it is recognized by the parties that a substantial inducement to the CITY for entering into this Agreement was, and is, the professional reputation and competence of the CONTRACTOR and its employees. Neither this Agreement nor any interest herein may be assigned by the CONTRACTOR without the prior written consent of the CITY. Nothing herein contained is intended to prevent the CONTRACTOR from employing or hiring as many employees as the CONTRACTOR may deem necessary for the proper and efficient performance of this Agreement. 8. CONTROL. Neither the CITY nor its officers, agents or employees shall have any control over the conduct of the CONTRACTOR or any of the CONTRACTOR's employees except as herein set forth, and the CONTRACTOR expressly agrees not to represent that the CONTRACTOR or the CONTRACTOR's agents, servants, or employees are in any manner agents, servants or employees of the CITY, it being understood that the CONTRACTOR, its agents, servants, and employees are as to the CITY wholly independent contractors and that the CONTRACTOR's obligations to the CITY are solely such as are prescribed by this Agreement. 9. COMPLIANCE WITH APPLICABLE LAW. The CONTRACTOR, in the performance of the services to be provided herein, shall comply with all State and Federal statutes and regulations, and all ordinances, rules and regulations of the City of National City, whether now in force or subsequently enacted. The CONTRACTOR, and its subcontractors, shall obtain and maintain a current City of National City business license prior to and during performance of any work within the City. 10. LICENSES, PERMITS, ETC. The CONTRACTOR represents and covenants that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession. The CONTRACTOR represents and covenants that the CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during Page 3 Revised 5/99 the term of this Agreement, any license, permit, or approval which is legally required for the CONTRACTOR to practice its profession. 11. STANDARD OF CARE. A. The CONTRACTOR, in performing any services under this Agreement, shall perform in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. The CITY expects that the CONTRACTOR shall take all special precautions necessary to protect the CONTRACTOR's employees and members of the public from risk of harm arising out of the nature of the work and/or the conditions of the work site. B. The CONTRACTOR warrants to the CITY that it is not now, nor has it been for the five (5) years preceding, involved in arbitration or litigation concerning the CONTRACTOR's professional performance or the furnishing of materials or services relating thereto. C. The CONTRACTOR is responsible for identifying any unique products, treatments, processes or materials whose availability is critical to the success of the project the CONTRACTOR has been retained to perform, within the time requirements of the CITY, or, when no time is specified, then within a commercially reasonable time. Accordingly, unless the CONTRACTOR has notified the CITY otherwise, the CONTRACTOR warrants that all products, materials, processes or treatments identified in the project documents prepared for the CITY are reasonably commercially available. Any failure by the CONTRACTOR to use due diligence under this sub -paragraph will render the CONTRACTOR liable to the CITY for any increased costs that result from the CITY's later inability to obtain the specified items or any reasonable substitute within a price range that allows for project completion in the time frame specified or, when not specified, then within a commercially reasonable time. 12. NON-DISCRIMINATION PROVISIONS. The CONTRACTOR will not discriminate against any employee or applicant for employment because of age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. The CONTRACTOR will take positive action to insure that applicants are employed without regard to their age, race, color, ancestry, religion, sex, sexual orientation, marital status, national origin, physical handicap, or medical condition. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The CONTRACTOR agrees to post in conspicuous places available to employees and applicants for employment any notices provided by the CITY setting forth the provisions of this non- discrimination clause. 13. CONFIDENTIAL INFORMATION. The CITY may from time to time communicate to the CON TRACTOR certain confidential information to enable the CONTRACTOR to effectively perform the services to be provided herein. The CONTRAC- TOR shall treat all such information as confidential and shall not disclose any part thereof Page 4 Revised 5/99 without the prior written consent of the CITY. The CONTRACTOR shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services to be provided herein. The foregoing obligation of this Section 13, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information; (ii) is, through no fault of the CONTRACTOR, hereafter disclosed in publicly available sources of information; (iii) is already in the possession of the CONTRACTOR without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to the CONTRACTOR by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party. The CONTRACTOR shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this Agreement without the prior written consent of the CITY. In its performance hereunder, the CONTRACTOR shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation. CONTRACTOR shall be liable to CITY for any damages caused by breach of this condition, pursuant to the provisions of Section 14. 14. INDEMNIFICATION AND HOLD HARMLESS. The CONTRACTOR agrees to indemnify, defend, and hold harmless the City of National City, its officers, employees and volunteers, against and from any and all liability, loss, damages to property, injuries to, or death of any person or persons, and all claims, demands, suits, actions, proceedings, costs or attorneys' fees, of any kind or nature, including workers' compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of the CONTRACTOR's negligent performance of this Agreement. 15. WORKERS' COMPENSATION. The CONTRACTOR shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Government Code and all amendments thereto; and all similar state or Federal acts or laws applicable; and shall indemnify, defend and hold harmless the CITY and its officers, employees and volunteers from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY or its officers, employees, or volunteers, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by the CONTRACTOR under this Agreement. 16. INSURANCE. The CONTRACTOR, at its sole cost and expense, shall purchase and maintain throughout the term of this agreement, the following insurance policies: occurrence. A. Professional liability insurance with minimum limits of $1,000,000 per Page 5 Revised 5/99 B. Automobile insurance covering all bodily injury and property damage incurred during the performance of this Agreement, with a minimum coverage of ,$1,000,000 combined single limit per accident. Such automobile insurance shall include non -owned vehicles. C. Comprehensive general liability insurance, with minimum limits of $1,000,000 combined single limit per occurrence, covering all bodily injury and property damage arising out of its operation under this Agreement. D. Workers' compensation insurance covering all of its employees and volunteers. E. The aforesaid policies shall constitute primary insurance as to the CITY, its officers, employees, and volunteers, so that any other policies held by the CITY shall not contribute to any loss under said insurance. Said policies shall provide for thirty (30) days prior written notice to the CITY of cancellation or material change. F. Said policies, except for the professional liability and worker's compensation policies, shall name the CITY and its officers, agents and employees as additional insureds. G. If required insurance coverage is provided on a "claims made" rather than "occurrence" form, the CONTRACTOR shall maintain such insurance coverage for three years after expiration of the term (and any extensions) of this Agreement. H. Any aggregate insurance limits must apply solely to this Agreement. I. Insurance shall be written with only California admitted companies which hold a current policy holder's alphabetic and financial size category rating of not less than A VIII according to the current Best's Key Rating Guide, or a company equal financial stability that is approved by the City's Risk Manager. J. This Agreement shall not take effect until certificate(s) or other sufficient proof that these insurance provisions have been complied with, are filed with and approved by the CITY's Risk Manager. If the CONTRACTOR does not keep all of such insurance policies in full force and effect at all times during the terms of this Agreement, the CITY may elect to treat the failure to maintain the requisite insurance as a breach of this Agreement and terminate the Agreement as provided herein. 17. LEGAL FEES. If any party brings a suit or action against the other party arising from any breach of any of the covenants or agreements or any inaccuracies in any of the representations and warranties on the part of the other party arising out of this Agreement, then in that event, the prevailing party in such action or dispute, whether by final judgment or out -of -court settlement, shall be entitled to have and recover of and from the other party all costs and expenses of suit, including attorneys' fees. For purposes of determining who is to be considered the prevailing party, it is stipulated that attorney's fees incurred in the prosecution or defense of the action or suit shall not be considered in determining the amount of the judgement or award. 18. MEDIATION/ARBITRATION. If a dispute arises out of or relates to this Agreement, or the breach thereof, the parties agree first to try, in good faith, to settle the Page 6 Revised 5/99 dispute by mediation in San Diego, California, in accordance with the Commercial Mediation Rules of the American Arbitration Association (the "AAA") before resorting to arbitration. The costs of mediation shall be borne equally by the parties. Any controversy or claim arising out of, or relating to, this Agreement, or breach thereof, which is not resolved by mediation shall be settled by arbitration in San Diego, California, in accordance with the Commercial Arbitration Rules of the AAA then existing. Any award rendered shall be final and conclusive upon the parties, and a judgment thereon may be entered in any court having jurisdiction over the subject matter of the controversy. The expenses of the arbitration shall be borne equally by the parties to the arbitration, provided that each party shall pay for and bear the costs of its own experts, evidence and attorneys' fees, except that the arbitrator may assess such expenses or any part thereof against a specified party as part of the arbitration award. 19. TERMINATION. A. This Agreement may be terminated with or without cause by the CITY. Termination without cause shall be effective only upon 60-day written notice to the CONTRACTOR. During said 60-day period the CONTRACTOR shall perform all services in accordance with this Agreement. B. This Agreement may also be terminated immediately by the CITY for cause in the event of a material breach of this Agreement, misrepresentation by the CONTRACTOR in connection with the formation of this Agreement or the performance of services, or the failure to perform services as directed by the CITY. C. Termination with or without cause shall be effected by delivery of written Notice of Termination to the CONTRACTOR as provided for herein. D. In the event of termination, all finished or unfinished Memoranda Reports, Maps, Drawings, Plans, Specifications and other documents prepared by the CONTRACTOR, whether paper or electronic, shall immediately become the property of and be delivered to the CITY, and the CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of the Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused the CITY by the CONTRACTOR's breach, if any. Thereafter, ownership of said written material shall vest in the CITY all rights set forth in Section 6. E. The CITY further reserves the right to immediately terminate this Agreement upon: (1) the filing of a petition in bankruptcy affecting the CONTRACTOR; (2) a reorganization of the CONTRACTOR for the benefit of creditors; or (3) a business reorganization, change in business name or change in business status of the CONTRACTOR. 20. NOTICES. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered; or sent by overnight mail (Federal Express or the like); or sent by registered or certified mail, postage prepaid, return receipt requested; or sent by ordinary mail, postage prepaid; or telegraphed or cabled; or delivered or sent by telex, telecopy, facsimile or fax; and shall be deemed received upon the earlier of (i) if personally delivered, the date of delivery to the address of the person to receive Page 7 Revised 5/99 such notice, (ii) if sent by overnight mail, the business day following its deposit in such overnight mail facility, (iii) if mailed by registered, certified or ordinary mail, five (5) days (ten (10) days if the address is outside the State of California) after the date of deposit in a post office, mailbox, mail chute, or other like facility regularly maintained by the United States Postal Service, (iv) if given by telegraph or cable, when delivered to the telegraph company with charges prepaid, or (v) if given by telex, telecopy, facsimile or fax, when sent. Any notice, request, demand, direction or other communication delivered or sent as specified above shall be directed to the following persons: To the CITY: Burton S. Myers City Engineer City of National City 1243 National City Boulevard National City, CA 91950 To the CONTRACTOR: Mr. Jeff Katz, Principal Jeff Katz Architecture 7290 Navajo Road, Suite 106 San Diego, CA 92119 Notice of change of address shall be given by written notice in the manner specified in this Section. Rejection or other refusal to accept or the inability to deliver because of changed address of which no notice was given shall be deemed to constitute receipt of the notice, demand, request or communication sent. Any notice, request, demand, direction or other communication sent by cable, telex, telecopy, facsimile or fax must be confirmed within forty-eight (48) hours by letter mailed or delivered as specified in this Section. 21. CONFLICT OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS. During the term of this Agreement, the CONTRACTOR shall not perform services of any kind for any person or entity whose interests conflict in any way with those of the City of National City. The CONTRACTOR also agrees not to specify any product, treatment, process or material for the project in which the CONTRACTOR has a material financial interest, either direct or indirect, without first notifying the CITY of that fact. The CONTRACTOR shall at all times comply with the terms of the Political Reform Act and the National City Conflict of Interest Code. The CONTRACTOR shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONTRACTOR has a financial interest as defined in Government Code Section 87103. The CONTRACTOR represents that it has no knowledge of any financial interests that would require it to disqualify itself from any matter on which it might perform services for the CITY. The CONTRACTOR shall be strictly liable to the CITY for all damages, costs or expenses the CITY may suffer by virtue of any violation of this Paragraph 21 by the CONTRACTOR. Page 8 Revised 5/99 22. MISCELLANEOUS PROVISIONS. A. Computation of Time Periods. If any date or time period provided for in this Agreement is or ends on a Saturday, Sunday or federal, state or legal holiday, then such date shall automatically be extended until 5:00 p.m. Pacific Time of the next day which is not a Saturday, Sunday or federal, state or legal holiday. B. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute but one and the same instrument. C. Captions. Any captions to, or headings of, the sections or subsections of this Agreement are solely for the convenience of the parties hereto, are not a part of this Agreement, and shall not be used for the interpretation or determination of the validity of this Agreement or any provision hereof. D. No Obligations to Third Parties. Except as otherwise expressly provided herein, the execution and delivery of this Agreement shall not be deemed to confer any rights upon, or obligate any of the parties hereto, to any person or entity other than the parties hereto. E. Exhibits and Schedules. The Exhibits and Schedules attached hereto are hereby incorporated herein by this reference for all purposes. -Attatchment 1 F. Amendment to this Agreement. The terms of this Agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. G. Waiver. The waiver or failure to enforce any provision of this Agreement shall not operate as a waiver of any future breach of any such provision or any other provision hereof. H. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. I. Entire Agreement. This Agreement supersedes any prior agreements, negotiations and communications, oral or written, and contains the entire agreement between the parties as to the subject matter hereof. No subsequent agreement, representation, or promise made by either party hereto, or by or to an employee, officer, agent or representative of any party hereto shall be of any effect unless it is in writing and executed by the party to be bound thereby. J. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties hereto. K. Construction. The parties acknowledge and agree that (i) each party is of equal bargaining strength, (ii) each party has actively participated in the drafting, preparation and negotiation of this Agreement, (iii) each such party has consulted with or has had the opportunity to consult with its own, independent counsel and such other professional advisors as such party has deemed appropriate, relative to any and all matters contemplated under this Agreement, (iv) each party and such party's counsel and advisors have reviewed this Agreement, (v) each party has agreed to enter into this Agreement following such review and the rendering of such advice, and (vi) any rule or construction to the effect that Page 9 Revised 5/99 ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement, or any portions hereof, or any amendments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. JEFF By: CO : /Preside ITECTURE /Vice President ‘AL ??t ieR42--- Secretary/Ass retary/CFO/Asst. Treasurer CITY OF NATIONAL CITY By: George H. Waters, Mayor APPROVED AS TO FORM: George H. Eiser, III City Attorney Page 10 Revised 5/99 ATTACHMENT 1 Jeff Katz Architecture November 29, 2001 Mr. Stephen M. Kirkpatrick Assistant Director of Public Works/Engineering The City of National City Department of Public Works 1243 National City Boulevard National City, CA 91950 RE: Architectural Services National City Main Fire Station Scope of Work and Fee Proposal Dear Steve: Per your request I have reviewed our proposal and adjusted it to reflect the scope of work as we discussed. I am pleased to present the following proposal for consulting services. This proposal is based on the requirements for Schematic Design, Design Development, Construction Documents, Bidding and Construction Administration services. I have based this proposal on the preliminary requirement to design a facility to house up to 10 personnel, as well as operational and administrative facilities. It is understood at this time that it is the City's intent to have the station designed to meet full ADA Accessibility requirements, which will likely impact both the proposed square footage, as well as the construction cost for the project. We are proposing to offer the following scope of services: SCHEMATIC DESIGN PHASE Meet with Fire Department Design Committee to discuss examples which the committee has seen on their tour of existing stations in the County, to review areas which the Fire Department feels are examples of both good and poor design elements. Hold "Brainstorming" sessions with City of National City Fire Department and City of National City Public Works Department personnel to discuss features of the new station design in order to develop a detailed program for the project. 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 2 Review preliminary space needs analysis prepared previously and verify the square foot requirements for facility. The actual design of the station will be based on the results of our analysis. Meet with City of National City Fire Department to discuss budget, program and exterior design issues. Perform preliminary code and zoning review. Meet with City Building and Planning Departments to review all requirements including design requirements and building accessibility issues. The purpose of this meeting will also be for the City to identify potential design issues and concerns before starting our design work. Meet with Engineering Department to review potential Right -Of -Way improvements. Develop Preliminary Building Floor Plans and Building Elevations. • Develop conceptual site drawings indicating placement of structures and amenities on site. This will include the following: Investigate existing site conditions. Develop preliminary site and utility plans indicating building site orientation, site ingress and egress, and site utility information. Prepare preliminary grading plans (based on City provided Topo information). Prepare preliminary landscape and hardscape plans. Develop preliminary Cost Estimates based upon building systems. The estimates prepared at this phase will be generally square foot cost estimates for the various building components, and will include a design development contingency (to allow for potential increases as the design is refined further in the later stages of the project). Provide a written preliminary evaluation of the project, schedule and construction budget. Meet with City of National City Fire Department and City of National Public Works Department to review proposed site and building design. Make required modifications resulting from review. Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 3 Make required submissions to the City of National City (30% submittal). Drawings required for this submittal will include: Site Plan Schematic Floor Plan Schematic Building Elevations Conceptual Landscape Plans Preliminary Grading and Drainage Plans Exterior Color and Material Sample Boards Written description of proposed structural, mechanical and electrical systems to be utilized in the project These drawings will include color and material callouts, as well as a colored building elevation drawing and colored Landscape drawings. No models or rendered drawings are included in this submittal to the City. Make required presentations to City of National City Planning / City Council to review proposed design. For the purpose of this proposal it is assumed that two design presentations will be required. Make required modifications to Schematic Design in order to obtain Schematic Design approval. It is assumed that required changes are minor in nature and will not require complete re -submittal to City other than for record purposes. After obtaining written approval of Schematic Design we will proceed into Design Development. DESIGN DEVELOPMENT PHASE Refine design of Floor Plan, Building Elevations and Site Plan. Coordinate building and site requirements with Geotechnical Engineer. Develop structural system consistent with design concept. Develop building mechanical, plumbing and electrical systems consistent with design concept. Coordinate with City systems for phone/data/cable and station alerting requirements. .Jeff Katz Architecture - 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 4 Prepare preliminary Interior Elevations, Building Sections, Reflected Ceiling Plan and Roof Plan. Prepare preliminary interior material and color boards for review and selection. Furniture: As part of the outfitting of the completed building, we will provide a listing of required furniture, selected and color coordinated with the building design. Scope of work will include meetings as necessary to review requirements and present selections, development of furniture specifications and assistance with bidding furnishings to selected suppliers. Also included will be coordination with the Fire Department and City Purchasing Department to coordinate ordering and delivery of these materials. Furnishings are considered to be all elements not "attached" to the building. These items will not be included in the construction documents and will be bid out separately through the City Purchasing Department. Prepare preliminary line item Construction Cost Estimate based on actual building components. This estimate will be more detailed than the systems estimate prepared during schematic design. Make required submittal to City of National City for Design Development Review (60% submittal). Review meetings with City of National City as required to review status of project. After obtaining written approval of the information presented in the Design Development drawings, we will proceed into Construction Documents. CONSTRUCTION DOCUMENTS PHASE Prepare drawings and specifications suitable for bidding to clearly delineate the Contractor's scope of work, including required civil, architectural, structural, mechanical, plumbing, electrical and landscape design (See Exhibit "A" for proposed drawing and specification list). It is assumed for this proposal that the City of National City will provide all required General and Supplementary Conditions and Bidding Information. Prepare demolition plans for the demolition of all existing structures located within the block bounded by C, D, 15th and 16th Streets. For the sake of this proposal it is assumed that these plans will be incorporated into the new construction package and not issued as a separate set of documents. Demolition plans will incorporate recommendations for removal of hazardous materials (Lead and Asbestos only) as identified by the Environmental consultant. Jeff Katz Architecture - 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 5 Construction Documents will incorporate Geotechnical requirements and recommendations for soils preparation, foundation and paving design. Provide documentation of "General Construction Activity Storm Water Pollution & Prevention Plans" and "Notice of Intent". Submit plans to local utility companies for review and approval. (Note: Any required Utility Company fees are not included). Submit plans to City of National City Building Department for plan check, and perform all required revisions to construction documents based on Building Department's plan check comments (Note: plan check and permit fees are not included). Update Construction Cost Estimate. Meet with City of National City as required to review final design and construction documents. BIDDING PHASE Provide final original drawings (mylars) and specifications for use in bid packages. For this proposal it is assumed that the City of National City will advertise, assemble and distribute bid packages. Interpret and clarify contract documents for contractors, and assist in issuing addenda as required. Attend a Pre -Bid walkthru at the site with all interested contractors. Participate in bid opening, review contractor's detailed cost breakdown, and assist the City of National City in evaluation of the bids. CONSTRUCTION ADMINISTRATION PHASE Construction contract administration services are based on a Twelve month construction period, from Authorization to Proceed through Punchlist Inspection. The following services will be provided: Attend Pre -Construction conference. Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 f6191 696-9177 • Fax 16191 698-9178 National City Main Fire Station November 29, 2001 Page 6 Review and approve or take other appropriate action upon Contractor's submittals and shop drawings as required by contract documents. Interpret contract documents (including all subconsultant disciplines) for proper execution and progress of construction, including responding to contractor's requests for information and clarification. Make one scheduled site visit every week during the course of construction (total of 52) to observe the project, and prepare site visit report Site visit shall include meeting with contractor, City and Fire Department representative to review progress of construction, review pending RFI and Change Order information, and observe the construction to verify work is proceeding in accordance with construction documents. Provide two site visits per discipline (by the respective engineers) for civil, structural, electrical, mechanical and Landscape Architecture, to review progress of construction and conformance with construction documents. Make one additional site visit to perform Punchlist Inspection, and one additional visit to perform Final Inspection. Punchlist Inspection will include a detailed listing of all items remaining to be completed by the Contractor. Final Inspection will certify that all work has been completed in accordance with construction documents. Assist City in review of Contractor's initial and progress schedules. Assist in reviewing and processing contractor's progress payment requests, and certifying the amounts due to the Contractor. Process contractor's As-Builts, warranty information and related information by forwarding them to the City. ADDITIONAL SERVICES TO BE PROVIDED ON AN HOURLY BASIS The following items are not included in the Basic Services, and will be provided as additional services only after written authorization is received. Unless a subsequent fixed fee proposal is provided, the work will be done on an hourly basis per the attached Hourly Rate Schedule (Exhibit 'B'). Revisions to Schematic Design or Contract Documents resulting from Owner requested changes to documents previously approved by the Owner, or due to code or zoning changes made subsequent to Owner approval. ,Jeff Katz Architecture • 7290 Navajo Road, Suite 106 - San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 7 Preparing separate construction document packages for "fast -tracking" construction work, preparing additional documents for alternate bid items, or for preparing documents in connection with temporary facilities to house Fire personnel during design and construction. Services required because of significant changes in the project (not due to the design team's acts or omissions) including, but not limited to, size, quality, complexity, schedule, or the method for bidding and contracting for construction. Processing change requests for Owner requested changes, and for unforeseen site conditions, after bid, including revisions to Contract Documents, processing approval of revisions through the Building Department, and Change Order negotiation. Providing services in conjunction with evaluating substitutions proposed by the Contractor, and making subsequent revisions to Contract Documents resulting from such. Construction site visits provided in excess of the visits defined under the Construction Administration Phase which are requested by the City, or made necessary through delays in the construction schedule or other elements outside the control of the Architect (for either Architect or subconsultant engineers). Providing services made necessary by the default of the Contractor, by major deficiencies in the work of the Contractor, or by failure of performance of either the Owner or the Contractor under the Contract for Construction. Providing services in conjunction with arbitration proceedings or legal proceedings, except where the Architect is a party to such proceedings. Providing "Special Inspection" services required by law or the Contract Documents. Services of a Traffic Engineering Consultant if required by project design or City requirements. Preparation of drawings for work beyond the project boundary (site and immediate street frontage). Environmental Investigation Services to analyze the existing Fire Station and site for the presence of contaminated soils. Services in conjunction with any required discretionary approvals. Jar Arc.6itr.Kure • 7290 Navajo Road. Suite 106 • San Diego, California 92119 National City Main Fire Station November 29, 2001 Page 8 Preparation of Boundary Surveys, Title Reports, Deeds or other documents in conjunction with the project site. Plan check and permit fees (if paid by the consultant) will be a reimbursable expense, charged at 1.1 times the Consultant's cost. All delivery, printing and reproduction costs will be a reimbursable expense, charged at 1.1 times the Consultant's cost. In addition to the items noted above, the following items will be provided as part of the Basic Services: A topographic survey will be provided which will consist of site topography, obtaining invert elevations for existing utilities, horizontal and vertical location of existing surface features and improvements. Civil Engineering services for off -site improvements consisting of preparation of public improvement Documents for work in the right-of-way along C Street, D Street and 16th Street. Anticipated work will include cross sections of these streets to incorporate curb, gutter and sidewalk modifications. Also included is additional topo survey information for the required cross sections in order to establish grades for the new improvements. Provide Geotechnical Investigation Services as follows: Research existing and readily available records pertaining to the site to aid in evaluating geologic hazards which may be present. Drill approximately nine small diameter borings to a depth ranging from 10 to 20 feet and sample the prevailing soils. Perform laboratory tests on selected soils to evaluate in -situ density, shear strength, compaction and expansion characteristics of the soils encountered. An R-value test will also be performed to evaluate preliminary pavement sections. Prepare a written report documenting the findings and making recommendations regarding Geotechnical aspects of developing the property. Environmental Investigation Services to analyze all existing structures located within the block bounded by C, D, 15th and 16th Streets for the presence of asbestos or lead containing building materials. Services will include inspection of facilities, sampling and lab testing of sampled materials. The findings from this survey will be incorporated into demolition plans for the project. Jeff Katz Architecture - 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 9 I propose to provide the stated basic services for a fixed fee of Four Hundred Seventy Two Thousand Five Hundred Dollars ($472,500.00). Invoices will be submitted monthly, in a format acceptable to the City, for the percentage of work completed during the month, on any particular phase. The proposed breakdown for the Basic Services charges will be as follows: Schematic Design Phase $85,000.00 Design Development Phase $60,000.00 Construction Documents Phase $238,500.00 Bidding Phase $4,500.00 Construction Administration Phase $51,000.00 Process As-Builts & Warranty Info $3,000.00 Topographic Survey $6,000.00 Public Improvement Plans $8,500.00 Geotechnical Investigation and Report $8,500.00 Environmental Investigation and Report $7.500.00 TOTAL $472,500.00 In addition to the Basic Services offered above, the following items will also be provided: It is difficult to anticipate blueprinting expenses for submittals to the City. Per our previous discussions, it is anticipated that 6 sets will be required for the schematic submittal (30%), 6 sets required for the design development submittal (70%) and 6 sets required for the Building Department submittal. In addition, one set of original mylars is required for bidding. All bid sets will be provided by the City. Based on this we are estimating the reimbursable expenses for blueprinting and delivery not to exceed Five Thousand Dollars ($5,000.00). SUBCONSULTANTS The following subconsultants are proposed for use on this project. Civil Engineering: Structural Engineering: Mechanical Engineering: Electrical Engineering: Landscape Architecture: Geotechnical: BDS Civil Engineers, Gordon Axelson, Vice President Simon Wong Engineering, Simon Wong, Principal (MBE) Walsh Engineers, Gene Walsh, Principal ILA+Zammit, Larry Zammit, Principal Parterre, Patrick O'Connor, Principal (WBE) Geocon, Inc. Joe Vettel, PE Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Main Fire Station November 29, 2001 Page 10 As you probably know, definition of construction cost is always an issue on projects. I have included as Exhibit 'C' a further description of responsibility with respect to the budget and construction cost for this project. The definitions listed are from the MA Document B141, Owner/Architect Agreement. Although we will not be using the AIA document for our contract, these definitions are useful to understanding what the design team and the Owners responsibilities are and should be a part of the final contract for the project. Prior to our starting work on this project I will need from you a clearer definition of what the actual "hard dollar' construction budget is expected to be. As part of our Schematic Design services, we will then prepare preliminary estimates, and a report indicating what we expect the project cost will be to include all the requested program elements. At that time we will work with you to adjust the project scope or modify the budget to fit. I am available to meet with you at any time to review and discuss the proposed scope of services and fee proposal. As you know, I am excited to be working with you on this project. If you have any questions regarding this scope of work please do not hesitate to contact me at (619) 698-9177. Respectfully, Jeff Katz, AIA Principal .Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 Exhibit "A" DRAWING AND SPECIFICATION LIST It is anticipated that the following drawings will be provided. This list is not intended to be a complete list of all actual drawings provided. Final drawings will be as required to convey all pertinent information. Civil Civil Title Sheet Grading Plan Drainage and Utility Plan Horizontal Control and Site Plan Details Landscape Planting Plan Irrigation Plan Details Architectural Title Sheet • Site Plan Demolition Plans Hardscape Plan Site Details Floor Plans (2 floors) Dimensioned Floor Plans (2 floors) Reflected Ceiling Plans (2 floors) Roof Plan Exterior Elevations Building Sections Wall Sections (4 sheets) Large Scale Plans Interior Elevations (6 sheets) Finish Schedule/Door Schedule/Window Schedule Details (9 sheets) Structural Typical Structural Notes Foundation Plan Framing Plans (2 floors) Details Mechanical HVAC Schedules HVAC Floor Plans Details Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 ....... nno n..vn._ S_ __1L`tol. COO_ 1L'{n National City Fire Station #5 Exhibit "A" Plumbing • Plumbing Schedules • Plumbing Site Plan Plumbing Floor Plans Details Electrical Electrical Site Plan • Power Plans Lighting Plans Signal Plans • Panel Schedules/Details It is anticipated that the following specification sections will be provided (Note: All Bidding and Contract Procedure Documents to be provided by City of National City): DIVISION 01 - GENERAL REQUIREMENTS 01010 Summary of Work 01200 Project Meetings 01300 Submittals 01310 Schedules and Reports 01410 Testing and Inspection 01500 Construction Facilities 01600 Material and Equipment 01630 Substitutions and Product Options 01700 Construction Procedures 01710 Contract Closeout 01710 Cleaning 01720 Project Record Documents 01740 Warranties DIVISION 02 - SITEWORK 02050 Demolition 02080 Asbestos and Lead Paint Removal (if required) 02100 Site Clearing 02220 Earthwork for Structures & Pavements 02233 Graded Crushed Aggregate Base Course for Pavements 02280 Termite Control 02514 Portland Cement Concrete Paving 02225 Excavating, Balling & Compacting for Utilities 02540 Pavement Markings & Related Signs Jeff Katz Architecture • 7290 Navajo Road, Suite 106 - San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Fire Station #5 Exhibit "A" 02620 Concrete Curbs, Gutters and Walks 02660 Exterior Water Distribution System 02720 Storm Drainage System 02730 Exterior Sanitary Sewer System 02810 Irrigation System 02832 Automatic Gate Operators 02900 Landscaping DIVISION 03 - CONCRETE 03310 Concrete Work DIVISION 04 - MASONRY 04320 Concrete Unit Masonry DIVISION 05 - METALS 05120 Structural Steel 05500 Metal Fabrications DIVISION 06 - WOOD 06100 06181 06200 DIVISION 07 07175 07200 07500 07620 07720 07810 07920 DIVISION 08 08110 08210 08331 08520 08710 08800 Rough Carpentry Glue Laminated Members Finish Carpentry - THERMAL AND MOISTURE PROTECTION Water Repellent Coating Building Insulation Membrane Roofing Flashing and Sheet Metal Roof Accessories Unit Skylights Sealants - DOORS AND WINDOWS Metal Doors and Frames Wood Doors Sectional Overhead Doors Aluminum Windows Finish Hardware Glazing Jeff Katz Architecture - 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Fire Station #5 Exhibit "A" DIVISION 09 - FINISHES 09100 Metal Support Systems 09200 Lath and Plaster 09250 Gypsum Wallboard 09330 Ceramic Tile 09510 Acoustical Ceilings 09650 Resilient Flooring 09680 Carpeting 09900 Painting DIVISION 10 - SPECIALTIES 10202 Metal Wall Louvers 10350 Flagpoles 10440 Identifying Devices 10500 Metal Lockers 10520 Fire Extinguishers and Cabinets 10800 Toilet Accessories DIVISION 11 - EQUIPMENT 11450 Kitchen Equipment DIVISION 12 - FURNISHINGS 12511 Window Blinds (Divisions 13 Not Used) DIVISION 14 - CONVEYING SYSTEMS 14200 Elevators DIVISION 15 - MECHANICAL 15010 Mechanical General Requirements 15100 HVAC 15200 Plumbing 15300 Fire Protection 15680 Fuel Storage Tanks 15885 Vehicle Exhaust Removal System Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Exhibit "A" DIVISION 16 Fire Station #5 - ELECTRICAL 16010 Electrical General Provisions 16150 Emergency Standby Generating System 16200 Power Distribution Equipment 16300 Basic Materials and Methods 16400 Wiring Methods, Raceways and Conductors 16600 Lighting 16710 Cable TV Cable 16730 Fire Alarm System 16740 Public Address System 16750 Telephone System Rough -In 16800 Utilization Equipment Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 Exhibit "B" HOURLY RATE SCHEDULE The following rates apply to work performed on an hourly basis. Principal Architect Project Manager Specification Writer Construction Administrator Drafter Secretarial Structural Engineer Civil Engineer Mechanical Engineer Electrical Engineer Landscape Architect $ 120.00 per hour $ 85.00 per hour $ 85.00 per hour $ 90.00 per hour $ 65.00 per hour $ 40.00 per hour $ 120.00 per hour $ 100.00 per hour $ 115.00 per hour $ 115.00 per hour $ 100.00 per hour Reimbursable Expenses will be charged at 1.1 times the direct cost. Note: These rates will remain in effect until December 31, 2002, at which time they may be adjusted as a result of salary reviews. Jeff Katz Architecture • 7290 Navajo Road, Suite 106 . San Diego, California 92119 (619) 698-9177 Fax (619) 698-9178 Project Analysis Project National City Main Fire Station Date: 11/14/01 Project Number: 011101 Phase PA PM JC DR SCHEMATIC DESIGN Meet with FD Design comlttee 2 2 Review space needs assessment 4 4 Meet with Building Department 2 4 Meet with Engineering Department 2 4 Perform Code and Zoning review 1 2 Design Workshops 8 8 Develop Building Floor Plans 12 32 24 Develop Site Plan 12 32 24 Develop prelim elevations 8 32 32 Develop Prelim Building Sections 8 16 24 Prepare drawings for Concept submittal 12 24 60 Prepare Color/Material Boards 2 4 4 Design presentations 12 12 Concept Cost Estimate 8 32 Written evaluation of project 8 Meetings with Fire Staff 12 8 Meet with Engineering Dept 12 8 Revise Schematic Submittal 4 24 40 Consultant Coordination 8 16 Total Hours 137 0 264 208 Hourly Rate $95 $85 $75 $60 Total $13,015 $0 $19,800 $12,480 total Fee - Schematic Design $45,295 DESIGN DEVELOPMENT Site Plan 8 16 40 Building Floor Plans 8 24 40 Building elevations 4 16 32 - — Building Sections 8 24 40 Reflected Ceiling Plan _. 4 8 16 Roof Plan 4 8 16 32 Interior Elevations 8 ----_._ 16 Cost Estimate 4 32 Outline Specification 16 8 Develop furnishings list/selections 40 32 Review Furnishings with City 8 Design Development Review/meetings 8 16 Consultant meetings 8 16 _ Prepare DD submittal 8 8 16 — Meetings with City 12 - ..—__ 8 Total Hours 108 0 240 264_ $60 Hourly Rate $95 $85 $75 _ Total $10,260 $0 $18,000 $15,840 Total Fee - Design Development $44,100 L i Project Analysis Project: National City Main Fire Station Date: 11/14/01 Project Number: 011101 Phase PA PM JC DR CONSTRUCTION DOCUMENTS DRAWINGS Title Sheet 1 2 8 Site Plan 4 8 20 Site Plan 4 8 20 Hardscape Plan 2 4 8 Hardscape Plan 2 4 8 Hardscape Plan 2 4 8 Site Details 4 8 24 Site Details 4 8 24 Site Details 4 8 24 lst Floor Plan 2 8 16 1st Floor Plan 2 8 16 2nd floor plan 2 8 16 Dimensioned 1st Floor Plan 2 8 16 Dimensioned 2nd Floor Plan 2 8 16 Dimensioned 1st Floor Plan 2 8 16 1st floor Reflected Ceiling Plan 2 4 8 2nd floor Reflected Ceiling Plan 2 4 8 Root Plan 2 8 12 Exterior Elevations 8 16 24 Exterior Elevations 8 16 24 Building Sections 8 16 32 32 Building Sections 8 16 Wall Sections 1 2 Wall Sections 1 Wall Sections 1 1 2 8_J Wall Sections 2 Wall Sections Wall Sections 1 2 2 2 8 Large Scale Plans 4 12 Large Scale Plans 4 12 LargeScalePtans 2 4 12 Large Scale Plans 2 4 12 Large Plans 2 4 12 Lar e Scale Plans 2 4 4 12 Interior Elevations 2 Interior Elevations 2 Interior Elevations 2 Interior Elevations 2 2 4 8 Interior Elevations -r J Interior Elevations 2 4 8 Interior Elevations 2 4 4 4 a ] Room Finish Schedule 8 16 Room Finish Schedule 16 Door & Window Schedule 2 12 4 24 Details 16 Details 2 1616 j__ _ _ H Details 2 L Project Analysis Project: National City Main Fire Station Date: 11114101 Project Number: 011101 Phase PA PM JC DR Details 2 4 16 Details 2 4 16 Details 2 4 16 Details 2 — 4 16 Details 2 — 4 16 Details 2 4 16 Details 2 4 16 Sub Total 141 0 314 772 SPECIFICATIONS Write - 56 Sections 80 Specifications Review Specifipdons - 42 Sections 40 Edit General Conditions 8 Edit Supplemental Conditions 8 MISCELLANEOUS Final Cost Estimate 4 24 Process Permits 2 8 24 Quality Control Review 40 40 Review Meetings 16 16 Gourd consultants 12 16 Total Hours 361 0 419 796 Hourl Rate $95 $85 $75 $60 Total $33,345 $0 $31,360 $47,760 Total Fee - Construction Documents 6112,456 DEMO PLANS As -Built existing buildings 8 24 40 Demolition plans 4 24 60 Specifications 8 2 — Cost Estimate 16 Total Hours 22 0 64 100 Hourly Rate 595 585 575 $60 52,090 $12,890 56,000 Total $0 64,800 Total Fee - Demo Plans Project Analysis Project: National City Main Fire Station Date: 11/14101 Project Number. 011101 Phase PA PM JC DR BIDDING PHASE Prepare sets for printing 2 2 Distribute Bid packages 0 Answer Bidders Questions 6 12 Pre -Bid Walidtsu 6 6 Bid openkig 2 2 Review Bids Total Hours 20 0 26 8 Hourly Rate $95 $86 $76 $60 Total $1,900 $O $1,950 Total Fee - Bidding Phase $4,330 CONSTRUCTION ADMINISTRATION PHASE Pre Construction Meeting 4 4 Review Submittals 8 40 40 Answer RFI's 16 60 24 Site Meetings (52 visits x 3 hrs) 156 Write field reports 104 Review and Approve Pay Requests 16 Punchlist Inspection 16 16 _ . _ Final Inspection 8 8 Review schedules 8 As-Builts/Warranties, etc. 16 32 Total Hours 68 0 420 96 Hourly Rate $96 $85 $75 $60 Total $6,480 $0 $31,500 $6,760 Total Fee - Const. Admin Phase $43,720 Project Analysis Project: National City Main Fire Station Date: 11/14/01 Project Number: 011101 Phase PA PM 3C DR PHASE TOTALS Arch Cons Total % of total Schematic Design $45,295 $35,845 581,140 17% Design Development $44,100 $15,300 559,400 17% Construction Documents $112,455 $114,830 $227,285 43% Bidding $4,330 $0 $4,330 2% Construction Administration $43,720 $ $8,150 $51,870 17% Demo Plans $12,890 Inc. $12,890 5%, As-BuAts (ncl in CA) $0 $0 $0 Total $262,790 $174,125 $438,915 100% Additional Fee Items Geotechnical _ $8,500 reimbursables $5,000 Asbestos $7,500 topo $6,000 Public Improvements $8,500 total fee $472,416 •11/21/01 WED 15:14 FAX 858 566 6844 Plygep Nmro. C6rnijQwnor Ptoiect Atoned. PEE9UMMARY• SCOPE REM PnlFaaary 0r410n M.rua➢s Sca.maM D..ign t7.412n O..•lepbwm Construction Dacurr.0 Conduct** AOminhtroden RNmbyrEbh. Notional Cay Mon Poo Station Gtty of Naa01164 Cdy hn K50. JI(A SIMON WONG ENG 444 JEFF KATZ TOTAL For FEE % (Rounded) $1.620 3% $0 $1.200 $6,540 12% 50 SUM 16263 15:4 S0 12.300 M0206 55% 50 130.260 56,266 15% 30 LIAM 1500 0% SO 3666 TOTAL 555535 100% 355.500 CURRENT. RATES BY C(A851FICA1K7N CIamstoOon P1 AMYt..bv➢.WWaN Procrrra (AO) P2 awltar n (0) P3 Aoudad Enga.or(EI 94 **data Engne01 (PE) PS Senior Sbuctwr. Ettlmear (5E) 25 PNlope irtgdooriPtelrct MWper (PM) S56 P1 570 P2 166 P3 505 P4 5135 P5 3155 PS j002 wte' 9.Nov.01 9Y, DRO N.uon.l Cloy Main Fhr Station LABOR P6 P5 Pa P3 PZ P1 Hours Fee Pre➢minaoy Deign r.,Unps 1. Edo** atrucrad system 6 60 $1060 2. Ceadsw6on Mothgs 4 4.0 $540 SUBTOTAL 0 12 0 0 0 0 120 S1,620 Setl.ms5c Design 1. Prs➢rulnry S10c6tr CYCWadom ➢ 0 16.0 11.554 2. 15% Foundation and Fratr*tp Plans 4 12 35 520 14236 3. Cadrdna0on Maeangs 4 4,0 1540 SUBTOTAL 0 16 20 0 36 0 T20 95540 Design Oswlopnont 1. htWrp0ralr Owner review commit% 1 3 4.0 $345 2. PreM+try Structural cafwa0CN 5 15 24.0 52.64g 3. 30% Slocum* Ph15.Sccl. and Oda* I 16 36 530 54223 4 A.rist JKA1dSpNmam of PtcaaVM Cow / 4 S 0 S621 6. Coord na tan MN6ntaa 4 4 0 ➢540 SUBTOTAL 0 15 3n 0 39 0 900 $*253 Construction Doc➢manb 1 utcorperatr Ound rodeo cannon* 4 12 190 51,360 2 Find Stroclvel Plana. SKdons and Dodds 24 60 160 . . 0 122.Z50 3 Cud* Canted reNrw arq Frog cooretnadon t2 12.0 $1.560 a Final T df g 1.0 1/,060 SAssl11ILA YStr(ament of Pic40t Cabs 2 8 10.0 11.054 6 CooNtna6on MeeUrtgs 10 4 20 0 52.752 SUBTOTAL 12 54 02 0 172 C 330.0 $30 206 Can.Wclbn 9065115trrtb0 1 Rode* Moo O.rdngaButandtrs a 16 0 200 5210 2. Snr Vol' ark Olfarro on RWM/ (4) 8 3.0 11..^00 3 Respord to twain/Mon rnanagst RFl3 ➢ 37 45 0 14105 4. Redo* MTStg end *1640 21 rr6049 4 4 0 6292 SUBTOTAL 0 20 57 0 0 0 770 18.285 R.FwruroWtn 1 Prokng S200 2 Caviar Scrvtces SJfA SUBTOTAL grrproloc6360.64 SIMCN wONG ENGINESR*NG Pagel I oil Sent by:Walsh Engineers Nov-28-81 06:16nr, iron 858 541 8787.)619 698 9178 page 2' 2 . Naconal Cty FRo Stabon November 15, 2001 Principal PM En' CAD Admix Hourly Rats $ 120.00 S 100.00 $ 85,00 S 55.00 S 45.00 Concept Design and Development Hours Hours Hours Holes Hours Programming (HVAC and Plumbing Requirements) 4.0 8.0 4 0 1.5 Prelitmnay Equivalent Selection 2.0 6.0 8.0 10.0 Preliminary Systems Layout 9.0 11.0 13.0 Design Meetings/Follow-Up 5.0 6.0 4.0 Ravtew 3 0 5.0 Total Hotta 9.0 33.0 29.0 23.0 5.5 SUBTOTAL $ 1,080.00 S 3.300.00 S 2,465.00 S 1,265.00 $ 247.50 $ 8,359.50 Constructing Documents Design Coordination 4.0 13.0 20.0 Final Equipment Selection 8.0 7.5 HVAC Systems Design - Station House 16.0 18.0 45.0 1.5 HVAC Systems Design - Administrative Offices 6.0 16.0 18.0 2.5 PlumbinS Systems Design 18.0 21.0 22 0 3.0 Bldg D. Preps atiov/Cootdinetion 11.0 10.0 2.0 Design Meeting/Follow-Up 10.0 8.0 30 Review 5.0 8.0 Total Hours 9.0 95.0 100.5 85.0 12.0 SUBTOTALS 1,080.00 $ 9,500.00 $ 8.54250 S 4.675.00 $ 540.00 5 24,337.50 Constructive Support Censvuction Coordtnatio&Claritication 13.0 4.0 2.0 2.0 Submittal Review 10.0 8.0 2.0 Installation Observation 18.0 8.0 41) Conetnxtion Meetings 6.0 3.0 2.0 Total Hours 0 34 3.01 10 101 SUBTOTAL $ - 5 3 400.00 S 255.00 $ 550.00 S 450.00 S 4,655.00 TOTAL PROJECT FEE S 37,350.00 . 11/09/2001 19:05 8582790711 ILA ZAMMIT PAGE 02 AEFEEPROPOSAL NAME OF A -kg ILAIZAMM1T ENGINEERING GROUP PROJECT TITLE TOTAL DESIGN COS r (ITEM 1,2, 8.3 11/09/2001 19:05 8562790711 ILA ZAMMIT PAGE 03 QB EateeepOSAL Pa e Z o 065 S P1 U4 SHOP DRAWINGISUBMITTAL REVIEW 24.0 HRS @ S 86.00 HR = S 2,040.00 OFFICE CONSULTATION 46.0 MRS 42 S 8N.00 HR = 6 3t126A0 INSPECTIONS S REPORT PREP 16.0 HRS 42 S 66.00 HR. = $ 1,310.00 TOTAL SECTION B. S 7,226.00 z ZZ U FiO o <4 ASSOC/ENGINEER HRS 42 S S 86.00 HR. _ IF REQD S DESIGNER MRS Q S $ 65.00 HR. _ ! - CAD OPERATOR HRS 42 S S 50,00 HR." S TOTAL SECTION C. I Ow w CONTRACTOR ASSIST PROFIT 10% E - MECHANICAL FEE PROFIT 10% S - SPECIAL SYSTEMS CONSULT PROFIT 10% $ - TOTAL SECTION 0 $ - NN Ww z o�, Ci o i A. TRAVEL AUTO MILES (a S 0.32 S - AIRFARE S0.00 AUTO RENT $0.00 $ - SUBSISTANCE 0 DAYS @ S - S LODGING 0 DAYS C $ - S - 0. REPRODUCTION EXPENSES PLOTTING PLOTS 42 812 S COPIES/BINDING PRINTING/REPRODUCTION/COLOR COPYING PHONE -LONG DISTANCE DELIVERIES OTHER TOTAL SECTION E. S 126.00 $ 70.00 S - S 195.00 z o Q lL5 uUjEi co w> z I. SITE INVESTIGATION RENTAL EQUIP DAYS @ S - FIELD INVESTIGATION (ASSOC/ENG.) 0.5 DAYS (2 S 700.00 S 350.00 FIELD INVESTIGATION (DESIGNER) DAYS (2 S 520.00 S TOTAL SECTION F S 360.00 z n w T. FEE% ECC DESIGN 5.6% TOTAL DESIGN (SECTION A FROM FRONT) --46. S 40230 FEE% ECC TOTAL 6.7% TOTAL FIELD INVESTIGATION (SECTION F) — - S 360 FEE% ARCH FEE #OIVI01 TOTAL CONSTRUCTION ADMIN (SECTION B) --0. S 7326 FEE/SHT S 2,626 TOTAL REIMBURSIBLES (SECTION E ABOVE) f S 196 CCSS FEE % 16.1% TOTAL AS -MILTS (SECTION C ABOVE) ---_-4- $ - TOTAL CONSULTANTS D ABOVE; S (SECTION —► GRAND TOTAL - FEE PROPOSAL - -f $ 46,000 FROM : Parterre FAX NO. : 619-296-3702 Nov. 26 2001 08:50Rt P1 MEMORANDUM PARTERRE 1221 HAYES AVENUE SAN DIEGO, CA. 92103 (619) 296-3713 FROM: Patrick O'Connor TO: Jeff Katz, Jeff Katz Architecture DATE: November 26, 2001 SUBJECT: National City Fire Station, Task Breakdown / Fees Landscape Schematic Desif t Phase • Site Review / Programming 2 hrs. ® $98/hr. $196 6 hrs. @ $85/hr. $510. • Schematic Design / Review 4 hrs. ® $98/hr. $392 30 hrs. ® $85/hr. $2,550 • Cost Estimate / Coordination 12 hrs. @ $85/hr. $1.020 $4,668 Design Development / Construction Document Phase • Construction Documents 2 hrs_ @ $98/hr. $196 65 hrs. @ $85/hr. $5,525 • Cost Estimate / Coordination 2 hrs. @ $98/hr. $196 9 hrs. ® $85/hr. $765 • Bid / Pie -Construction 1 hr. @ $98/hr. $98 3 his @ $85/hr. $255 S7,045 Construction Observation Phase • Field Observation • As -Built Drawings Expenses • Reproduction, photos, CAD plots, nulage, supplies Note: Principal gj S98!hr. Project Landscape Architect C S85[1u'. 20 hrs. R�t�. $85/hr. 3.5 has. @ $85/hr. END $1,700 $297 $1,997 $590 TOTAL $14,300 11/27/2001 17:54 6195827428 BDS ENGINEERS PAGE 02 NATIONAL CITY FIRE STATION CIVIL Schematic Design Principal Engineer 2 Hrs @ $116 = $ 232 Engineer 6 Hrs @ $ 94 — $ 564 Assistant Engineer 18 Hrs @ S 80 = $1,440 Cadd 24 Hrs @ $ 64 = 51.536 53,772 Construction Documents Title Sheet Principal Engineer 1 Hrs @ $116 = $ 116 Assistant Engineer 10 Hrs @ $ 80 = $ 800 Cadd 8 Hrs @ $ 64 = $ 512 $1,428 Site Plan Principal Engineer 2 Hrs @ $116 = $ 232 Engineer 4 Hrs @. S 94 = $ 376 Assistant Engineer 22 Hrs @ $ 80 = $1,760 Cadd 20 Hrs @ $ 64 = $1,280 $3,648 Grading Plan Principal Engineer Engineer Assistant Engineer Cadd 2 Hrs @ $116 = $ 232 4 Hrs @ 5 94 = $ 376 16 Hrs @ S 80 = $1,280 18 Hrs @ $ 64 = $1,152 $3,040 L'PROlECT501 l.a'AdolroCuiapWr[Myn[ d: 11/27/2001 17:54 6195627428 8DS ENGINEERS PAGE 03 Retaininz Wall Principal Engineer 1.5 Hrs @ $116 = $ 174 Engineer 10 Hrs @ $ 94 = S 940 Cadd 16 Hrs @ S 64 = UNA $2,138 SWPPP Principal Engineer 2 Hrs @ S116 = S 232 Engineer 20 Hrs @ S 94 = S1,880 Clerical 16 Hrs @ S 42 = $ 672 $2,784 --7 t . National City Main File Station 1111101 3t30 ane 1 Nepotists Scope of Wort and Pee 11/1/01 1211001 ry02 1/2/02 2 HOLn to Proceed 3 Sonams latla OgMes s ane 1 113101 4O2/02 2 2111 02 Ordor Tnpo Survey MeeteMFO to °avow Fro9aw' 1/3002 11111102� Reston SFeae Heads AeeeNmai 1/17/02 1/30102I Develop Pnlpndnas Floor Pion 2/12/02 31111021 Oereop !rialto Sndnmdnd P'er 2l28.02 t11 11 12 Moon Win ay to whore Dassiop proSin BOON elan 3/12/02 Prepno wmmneal to Car 4002 pions to City 429/03 61Yent 20% p Cry 'Wan end App'0d of dssl9n AWlorlaaan to Proceed Mn OD Design Oanefopnent Place Papa" 70% pions SUW0370%piano to Csy Cry ReMn of OP Construction D0OWRerde Paw Propane DrrituObn Downers SUant to Buena OO9 /01 tat istanig Depedrrant Revlon Plan snook eonec9ons C Documents Compl Project Out to e)d 0pan Olds Construction F41 oepalonent 0csupsncY ProMa. *Wrist Coy Mein Fre Station Date 1y1001 National CR} .en Are Station 3/17A72 A7002 e!l7N2 a729/92 tu2S192 0/I9/02 BrA/02 u17R7 90002 12002 12/10102 1n/03 1m/03 y11w3 3111/03 3r2y03 31D,134 3/X1104 30004 3/11IP2 6.27/02 S1Yf/02 9Ht002 8119m2' 8/1902 9111102 1mro3 12/WJ2 12/6D2 1/0/0I 1m103 1m/01 310 03 3n 1107 4/20 9m .,.....9119 • Summery ins ROW Up Task .. Ra,d Up Wears O Rotted Up Progress proposed Design Schedul Exhibit "C" CLARIFICATION OF RESPONSIBILITIES The following articles are restated from AIA Document B141, Owner/Architect Agreement: 2.6.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under the Contract for Construction. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. 5.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights -of -way, financing or other costs which are the responsibility of the Owner. 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 (619) 698-9177 • Fax (619) 698-9178 National City Fire Station Exhibit "C" 5.2.4 If a fixed limit of Construction Cost (adjusted as provided in Subparagraph 5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give written approval of an increase in such fixed limit; .2 authorize re -bidding or renegotiating of the Project within a reasonable time; .3 if the Project is abandoned, terminate in accordance with Paragraph 8.3; or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional charge shall modify the Contract Documents as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification of Contract Documents shall be the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. 6.1 The Drawings, Specifications and other documents prepared by the Architect for this Project are instruments of the Architect's service for use solely with respect to this Project. The Architect's Drawings, Specifications or other documents shall not be used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. 9.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 9.9 The Architect shall have the right to include representation of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. The Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the promotional materials for the Project. Jeff Katz Architecture • 7290 Navajo Road, Suite 106 • San Diego, California 92119 =unding Approval/Agreement 1fe I of the Housing and Community )evelopment Act (Public Law 930383) `S15R of 20515R U.S. Department of Housing and Urba ,velopment Office of Community Planning and Development Community Development Block Grant Program >f Grantee (as shown In item 5 of Standard Form 424) I ZONAL CITY, CALIFORNIA 3. Grantee's 9-dgit Tax ID Number 4. Date use of funds may begin (me dd y) . Grantee's Complete Address (as shown in item 5 of Standard Form 424) 140 EAST 12TH STREET NATIONAL CITY, CA 91950 5a.Prolect/Grant No. 1 B-00-MC-06-0560 6a.Amount Approved 56.Project/Grard No.2 6b.Amount Approv sc.ProlecUGrant No. 3 6c.Maud Approved ;rant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made .ursuant to the authority of Title I of the Housing and Community Developmen Act of 1974, as amended, (42 USC 5301 et seq.). The Grantee's submissions or Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, ncluding any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance pecified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may sed to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are carried out in compliance with II applicable requirements. Pre -agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved •y waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The irantee further acknowledges its responsibility for adherence to the Agreement by sub -recipient entities to which it makes funding assistance hereunder available. I.S. Department of Housing and Urban Development (By Name) DONNA M. ABBENANTE Grantee Name NATIONAL CITY itte - A 'ng Gen. Deputy Asst. Secretary for Community Planning and Development Title ;ignatur � �/,C_ � Da�mmf��d � ) (SS/pecial Signature Date (mrNdd/yyyy) of Title I Assistance forthisFunding ng Action (check only one) Entitlement, Sec 106(b) . Slate -Administered, Sec 106(d)(1) c. HUD -Administered Small Cities, Sec I06(d)(2)(B) H-1 d. Indian CDBG Programs, Sec 106(a)(1) 1.1 ❑ e. Surplus Urban Renewal Funds, Sec 112(b) f. Special Purpose Grants, Sec 107 [Xi g. Loan Guarantee, Sec 108 8. Conditions (check one) . n None C7 Attached 9a. Date HUD Received Submission (mm/dd'YYYY) 10. check one a.Orig. Funding Approval nb.Amendment Amendment Number 9b. Date Grantee notified (��yyyy) 9c. Date of Start of Program Year (mm/dd/yyyy) 11. Amount of Community Development Block Grant FY (yyyy) FY (yyyy) FY (yyyy) a. Fun*Reserved for this Grantee b. Funds now being Approved c. Reservation to be Cancelled (11a minus 11b) 2a. Amount of Loan Guarantee Commitment now being Approved 6,900,000 12b. Name and complete Address of Pubtic Agency .oan Guarantee Acceptance Provisions for Designated Agencies: 'he public agency hereby accepts the Grant Agreement executed by the )cpartment Housing and Urban Development on the above date with espcct to the above grant number(s) as Grantee designated to receive oan guarantee assistance, and agrees to comply with the terms and onditiouis of the Agreement, applicable regulations, and other cquirements of HUD now or hereafter in effect, pertaining to the assistance provided it. 12c. Name of Authorized Official to Designated Public Agency Title Signature Date(tm/ddtyyyy) iUD Accounting use Only Batchl I1 7T6c Pr ram Y A L.I.J__I u n �l I� Areal DocumI 1 111� r P edNumbet � Cate � Amount Effective ate mnJd�) F j111 1 ,}Sl3{ 11I ` 1111 '—Jl L Y Pr Number ' Amount n L__ ..__ T i L_ --- -.._.I Y Project Number Amount '._1 I i late Entered PAS (mmfddfyyyy) Date Entered LOCCS (mmlddlyyyy). Batch Number Transaction Code Entered By Ll.I -TEi Verified By 24 CFR 570 form HUD-7082 (4/93) SECOND READING OF ORDINANCE City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 8, 2002 AGENDA ITEM NO, 12 1-ITEM TITLE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY REZONING CERTAIN PARCELS OF REAL PROPERTY PURSUANT TO THE LAND USE CODE (APPLICANT: PACIFIC COMMERCIAL MANAGEMENT) (CASE FILE NOS. GP-2001-2, ZC- 2001-1) PREPARED BY DEPARTMENT Andrew HoskinsonG EXPLANATION Planning The City Council conducted a public hearing on December 4, 2001 and approved the rezoning of the Galleria shopping center properties at 2720 E. Plaza Boulevard, including its parking facilities, from Limited Commercial -Planned Development (CL-PD) to General Commercial -Planned Development (CG-PD). The attached ordinance is needed to carry out Council's action. A resolution amending the General Plan land use category applied to the property is also needed and is provided as a separate agenda item for the December 18, 2001 meeting. Environmental Review X N/A Exempt Financial Statement N/A Account No. STAFF RECOMMENDATION Adopt the proposed Ordinance. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) 1. Ordinance 2. Location Map Resolution No. A•2CG ORDINANCE NO. 2002 — AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NATIONAL CITY REZONING CERTAIN PARCELS OF REAL PROPERTY PURSUANT TO THE LAND USE CODE Applicant: Pacific Commercial Management Case File Nos. GP-2001-2, ZC-2001-1 WHEREAS, pursuant to the terms and provisions of the Government Code of the State of California, proceedings were duly initiated for the rezoning of the parcels of real property, hereinafter described, and for the amendment of the General Plan of the City of National City; and WHEREAS, pursuant to legal notice, hearings were held by the Planning Commission of National City and also by the City Council of National City, and all persons interested were given the opportunity to appear and be heard before said Planning Commission and City Council; and WHEREAS, the Planning Commission of National City has regularly and duly certified to the City Council its report and has recommended such rezoning and such amendment; and WHEREAS, the City Council finds the rezoning consistent with and necessary to implement the General Plan; since the General Plan encourages high intensity commercial and complementary development along major roadways and in community shopping centers. NOW, THEREFORE, the City Council of the City of National City, California does ordain as follows: Section 1. All protests, if any, against said rezoning and said amendment to the General Plan, and each of them be and hereby are denied and overruled. Section 2. That all the real property described below is hereby rezoned as follows: From CL-PD (Limited Commercial -Planned Development) to CG-PD (General Commercial -Planned Development) for approximately 117,612 square feet (2.7 acres) of property located on the south side of Plaza Boulevard between Euclid Avenue and Harbison Avenue, and for adjacent street right-of-way, shown as area of proposed change on the Location Map for case file Nos. GP-2001-2 and ZC-2001-1 attached to the Council agenda statement for the December 4, 2001, on file in the Office of the City Clerk; and Ordinance No. 2002 — Page Two Section 3. That a Notice of Exemption shall be filed indicating that the rezoning is exempt from the California Environmental Quality Act, since it can be seen with certainty that there is no possibility that the action may have a significant effect on the environment. PASSED and ADOPTED this day of , 2002. George H. Waters, Mayor ATTEST: Michael R. Dalla, City Clerk APPROVED AS TO FORM: George H. Eiser, HI City Attorney ` \ CG-PD AREA OF PROPOSED CHANGE FROM CL-PD TO CG-PD A 1 DRN. DATE LOCATION MAP 8/1/01 INITIAL 2720 E Plaza Blvd - The Galleria GP-2001-2 HEARING: NATIONAL CITY PLANNING 8/6/01 PALMER WAY ELEMENTARY S ZONE BOUNDARIES City of National City, California COUNCIL AGENDA STATEMENT AEETING DATE January 8, 2002 AGENDA ITEM NO. 13 / ITEM TITLE PREPARED BY. EXPLANATION See attached. Proposed agreement with the County to provide mail -processing services. Michael R. Dalla DEPARTMENT City Clerk ( Environmental Review Financial Statement None XX N/A Approved By: Finance Director Account No. STAFF RECOMMENDATION Approve the Agreement. BOARD / COMMISSION RECOMMENDATION NA ATTACHMENTS ( Listed Below) Resolution No. Explanation Draft Agreement Situation The City's existing postage machine for outgoing mail is over 15 years old and overdue for replacement. In addition, new postal regulations effective January 1, 2002, require the City to acquire a new postage meter (a separate piece of equipment) to allow telephonic replenishment of postage. Our existing meter can no longer be replenished at the post office. Purchase of a new postage machine and leasing of a new postage meter should be done at the same time. The cost associated with that course of action is as follows: 1. Purchase new processing machine $12,545 (approximately) 2. Lease of new postage meter $1,074 per year 3. Maintenance of machine and meter $1,219 per year (approximately) Alternative Course of Action The County of San Diego provides mail processing services to other jurisdictions. Agencies that use the County service include the City of Chula Vista, the City of Carlsbad, and the San Diego Housing Authority. Through a cooperative agreement, the County will pick up, meter, sort and deliver the City's outgoing mail to the Central Post Office on a daily basis at a nominal cost. The benefit to the County is that they experience the economy of scale and volume discounts by processing larger quantities of mail. The City also benefits from volume discounts we would otherwise not receive, and mail being more accurately metered and presorted for lower cost and faster delivery. Recommendation Considering the options available to the City for processing mail, it is my recommendation that we enter into an agreement with the County to utilize their service for the following reasons: 1. The agreement can be terminated at any time. 2. There is no capital cost to the City. 3. It eliminates the necessity to purchase a new postage machine (one time cost of $12,545) and the cost to lease and maintain our own equipment ($2,293 per year). 4. Postage cost should be unchanged or reduced (Carlsbad saves an estimated $3,453 per year). 5. The time currently used to process and transport mail can be redirected to other tasks. 6. The space currently taken up the by the existing postage processing equipment could be put to better use. LEITER OF AGREEMENT This AGREEMENT is made the First day of February 2002, between National City (hereinafter referred to as the "City") and the County of San Diego (hereinafter referred to as "County") who agree as follows: 1. The County will pick up mail daily Monday through Friday from the City, at 1243 National City Boulevard, National City, California, 91950, at approximately 3:15 p.m. 2. The County Mail Center will process all mail on the day that it is picked up. The mail will be sent to the U.S. Postal Service that same day. 3. All mail qualifying for automation rates up to two ounces will be metered at the applicable rate for presorted first class mail as determined by the U.S. Postal Service and processed through the barcode sorter. Any pieces that have failed to receive a barcode after processing through the barcode sorter will be metered up to the first class rate and billed at the fully paid first class determined by the U.S. Postal Service. 4. A processing fee of $.0318 will be charged for all pieces processed through the barcode sorter. 5. All mail that weighs over two ounces or is otherwise unable to be processed through the barcode sorter will be metered at the fully paid first class rate as determined by the U.S. Postal Service. A metering fee equal to 10.61 percent of the total postage cost for these pieces monthly will be applied. 6. Document service will provide quotes for printing services on a case by case basis within three business days of receiving a request. 7. Document services will provide quotes for Records Management services on a case by case basis within five business days of receiving a request. 8. Billing for these services will be prepared monthly by the County and sent to the City for payment, terms net 30 days. Remittance will be sent to: County of San Diego Document Services ISF Attn: Rick Harmon 5201 Ruffin Road Suite Q San Diego CA 92123 9. This Agreement may be terminated by one or the other parties with 30-day written notice to the other party. 10. The County shall defend, indemnify, protect and hold the City and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injuries to the County's employees, agents or officers which arise from or are connected with or are caused or claimed to be caused by the acts or omission of the County, its agents, officers, or employees, in performing the Agreement or services herein; provided, however, that the county's duty to indemnify and hold harmless shall not include any claims or liability arising solely from the City negligence or from the misconduct of the City, its agents, officers and employees. 11. The City shall defend, indemnify, protect and hold the County and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to City's employees, agents, officers or employees, which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the City, and its agents, officers or employees, in performing the Agreement or services herein, provided, however, that the City's duty to indemnify and hold harmless shall not include any claims or liability arising solely from the County's negligence or from the misconduct of the County, its agents, officers or employees. County of San Diego National City Signature Signature Printed Name Printed Name Title Title Date Date City of National City, California COUNCIL AGENDA STATEMENT MEETING DATE January 8, 2002 AGENDA ITEM NO. 14 ITEM TITLE TEMPORARY USE PERMIT — CHRISTIANSEN AMUSEMENTS- PLAZA BONITA CARNIVAL 11 PREPARED BY Claudia Caro, Permit Tech D PARTM.ENT EXPLANATION Building and Safety This is a request from Christiansen Amusements to conduct a carnival in the Plaza Bonita mall parking lot #1. The event will include carnival rides, food booths, games of skill and a candy wagon. The event dates are as follows: Setup dates February 12-15 Event February 15-24 Hours Fri. -Sat. Sun.-Thurs. Teardown February 25 9 a.m. • 5 p.m. 5 p.m. — 11 p.m. 5 p.m. — 10 p.m. 9 a.m. — 6 p.m. Alcohol will not be sold and National City Police Officers and carnival security will provide crowd control. Environmental Review � N/A Financial Statement Kata die Cit�as incurred S226 in costs for processing the T.UIRIPiwougt Litigious City departments, $85 tent permit from the Fire Dept. and a $50 inspection fee is beininance Director requested from the Finance Dept., totaling S361.00. The Finance Dept. is also requesting that a S2,500 bond be posted. Account No. STAFF RECOMMENDATION Approve the Application for a Temporary Use Permit subject to compliance with all Conditions of Approval. BOARD/ COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below) Resolution No. Application for a Temporary Use Permit with recommended approvals and Conditions of Approval. Type of Event: _ Public Concert _ Fair _ Festival _ Parade _ Demonstration _ Circus _ Block Party _ Motion Picture _ Grand Opening Z/ Other C,tlegaaYL Event Title: IDipZA env /7A CAkAi i/Ai Community Event Event Location: 3030 PcAZ4 9c J,rA & I. NAt,vNt7. r.,7U CA Qi135"0 oe2L Event Date(s): From FC. 8. IT to F6c'. 2'7 . Total Anticipated Attendance:go o—;?a? AT / l M & Mnnth/nAV/Yenr (; s 47-Participants) �M•—S/,n'�°S 415-it - Z/22-23 5 ( Spectators) Actual Event Hours: .. , am/pm to am/om SY�-ntuua�o'2 2l �4 z/zy 5 pti .-JOFu Setup/asseez nbly/construction Date: F E8 all, Start time: /c»" Please describe the scope of your setup/assembly work (specific details): ' Pd. at 4/1047 7 ee G„tt:o rc T171 '4p aIO( i G,ari c , WJu. 5C gendy rot, i�5fecrtt" Dismantle Date: Re. Z$11 Completion Time: C.w F'`' am/pm List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. iv Sponsoring Organization: Cheti'ti.t'zt.A► Amuse114047.S Chief Officer of Organization (Name) /Igr•v,i l . rarz/1•t/0/'FN , PP,ES. Applicant (Name): Pict .T 4(-oe . V P Address: PO,, €5'0/ '297✓ C's"cv.t)rn/i/D, rA QZO i 7 -o9: 7 Daytime Phone: (76e) -735- ?�tiZ Evening Phone: (76,1 7'?/ 7s52 Fax: (76f) 7;S-7Sy3 Contact Person "on site" day of the event: / U4'd C • eitaii7tio,i e Pager/Cellular: ((3/') S` `' - ?Cr o NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS For Profit Not -for -Profit 1 Is your organization a "Tax Exempt, nonprofit" organization? _ YES 7C NO Are admission, entry, vendor or participant fees required? S. YES _ NO If YES, please explain the purpose and provide amount(s): nitiF Doi[.?^(` E",�T1 A'CE !"EE Td At.z 147TV JoYEs Ar✓E 7 Ako ot-D a. $ Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ Estimated Expenses for this event. What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. Pze;:R5( SEG 47r,iciij-o,# S;i&E7 YES NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 7 YES )( NO Does the event involve the sale or use of alcoholic beverages? f YES NO Will items or services be sold at the event? If yes, please describe: f_,eHJy tiuA6oN E tdoJELt)• 9e0TH _ YES X NO Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. A YES _ NO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. _ YES $ NO Does the event involve the use of tents or canopies? If YES: Number of tent/canopies Sizes NOTE: A separate Fire Department permit is required for tents or canopies. YES K NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden areas. ➢ Food Concession and/or Food Preparation areas Please describe how food will be served at the event: r,o!:T Pkoc,tucti Ac Co!+". MGa t» C. PAe-PAr.,cAOrWF.r, r> Pg PAC Col (AL ,la:: }HG CidSrOerf If you intend to cook food in the event area please specify the method: GAS X ELECTRIC _ CHARCOAL _ OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (o (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity > Canopies or tent locations (include tent/canopy dimensions) > Booths, exhibits, displays or enclosures > Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: 16 2 ( ) Describe your plan for clean-up and removal of waste and garbage during and after the event: er.R?di t i. Arid ;, ac r:A'iC•o/ rIZ J,( el)(S 0u cif( AT �[.0 T1ts65roc_ Ec, tic?Ai (,c O ,/ : Ti ASl! c 4,J r 3 Please describe your procedures for both Crowd Control and Internal Security: L•t,rt rho.0 0,11%; ,: S w •'tt Pit HE cm GAT& &zaPa.cis ,Y., 6,1, z ; to i.T&.GI. c:dpN1PA (000N2S lice iioo£r c( c?fE"RAT/or,l. I; YES _ NO Have you hired any Professional Security organization to handle security arrangements for this event? if YES, please list: Security Organization: ecitt. SNov» SE¢V/CCS Security Organization Address: 2S'72' CAMMInO ryIC. /r_/o :����rc1 tt26ca 5 Oi 6°; CA. ?2,, eV' Security Director (Name): 9fr1 ' i4decl',elt Phone: f.ip)J7V- /SJ'p ' YES _ NO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: f4016// e‘d6¢ GAm&S N/'S 4/6N1i5 of Ili oh.unf, No TE/ o -4124 L, //i/y6 ii (4 6c/ • Please indicate what arrangement you have made for providing First Aid Staffing and Eouioment. ><;r..st Ai a? Pew ./1`7F,D/QY' 5 Poi:). C.r4.Vi C Please describe your Accessibility Plan for access at your event by individuals with disabilities: 6vt nri 13 c N 19tRi p Ply► 47i pus kGv• tot' wK�c rl kits iva pfi gt!;cc tIC* to �. �i�1? '1Y S4(4X L's . PA%i''6 Sphc.C'S.VEC4-06%, 4+p12.ka ►o! cbfAe/G/T'•' wlGL ec. Please provide a detailed description of your PARKING plan: iNC•C.& u ivviZ At pqq &'XC1mf par..4A 6 AN/Z/ ''F. /N (+N✓S6d sp"ccir cT Gus 'Jl 1)-I4,4 t?&A,itq Qc , idB L oil Please describe your plan for DISABLED PARKING: i1sF- OF &gI '1,a6 Oc4ZA doivirS Fr AArt+ 1o21i AiEvcic:d Tc 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: Sivitkrogirvc rKE Evvil Aka wwt ,tprikY /r.r 1EANts, lj[AL RErIvbnlrl) Q CdU//C►r CeiCre : t.uiL� D'E jHpeoe76c9 $"7 L1'E ) err wor ,t,opt/ee+irro..pe4/uNj Acp...,46r.f twin• e6 Poo& , J NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. _ YES / NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. YES 7 NO Number of Stages: Type of Music: Will sound amplification be used? If YES, please indicate: Start time: am/pm Finish Time am/pm _ YES i° NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: Number of Bands: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event: YES X NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: II YES _ NO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 10/3/01 r1GPv �I C7C3ic dAMNEA1 CAN •-4' h: W.-99 peG i•J TH47 l�f triptc £JJFC/dt pJ4C& I-o /to-reen- wue. np o u riOUi .ij 5 For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department +J;Lr/fNG E i RECEIVED LGU1 Date Received 6 3 cycle ,ssi o Q N Gtl 71 P. . =3,CC °i IN:4i ir---t ,ii:i0 d Q b. c Ozb (QP!Pwo;7s3 'Lbb x°g'ad s+Nawasnwb vas' sI.J\I7 Zooz h1hr A84_— y fs.i .8 DilLI°CQVilaZDF1 7.3v7t_=•s r b obi N lLimo fidesqs $f.l:.`l3Wr nobs '00 at h l\� t7 �Ib N� u k a 0 z1-*L d�W F-- •dal -5, 6-) (uaM Ej- I g-d 1 6-D ,!, J Q +?1J v Y)3 saweb) dy) DUI-) �hSB �L Cam,) (Z�S3 -5FL(Q�L7 N ,2° QY�P� o>s3 'Lbb X�� od Si-y, asnvJ-V \Adsy-911 skim d zve-C b-A 'A.14 Z1nn1v.11 Vi_(1o0 De 0704 d 1fq Vrndi v?ddofS ylai j.q.S-am I`gst7Jl] 0 ad -12-29 ipv79-) s1 7(°S117 J ;L1 wd-}-,°rr) = 1! VAOoI J S7J a 1 g z }- J o d =- awvEnkua� 10h =1,1 aiv7S :KDX CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED APPROVALS AND CONDITIONS OF APPROVAL SPONSORING ORGANIZATION: Christiansen Amusements EVENT: Carnival DATE OF EVENT: February 15-24, 2002 APPROVALS: PLANNING YES [ x ] NO [ FIRE YES [ x ] NO [ FINANCE YES [ x ] NO [ POLICE YES [ x ] NO [ CITY ATTORNEY YES [ x ] NO [ RISK MANAGER YES [ x ] NO [ CONDITIONS OF APPROVAL: SEE CONDITIONS [ ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] SEE CONDITIONS [ x ] FIRE 336-4550 I. This event does not appear to have any negative impact on the Fire Department operation. 2. Please contact the Fire Department at the above number for a tent/canopy permit. The fee is $85 (eighty-five). CITY ATTORNEY I. Requires an indemnification and hold harmless agreement, and a policy of general liability insurance, with the City and the parking authority of the City of National City and their officials, employees, agents and volunteers as additional insureds, with amounts of coverage to be determined by the Risk Manager. RISK MANAGER 336-4240 I Provide minimum limits of one million dollars per occurrence of general liability insurance. (Done) 2. Name the City of National City and the Parking Authority of National City, its officials, employees, agents and volunteers as additional insureds on all policies. (Done) 3. Execute hold harmless with the Parking Authority as well as the City of National City. (The hold harmless agreement submitted only lists the City) FINANCE 336-4330 1. A S2,500 bond is required for the carnival or circus. 2. A S50 inspection fee is required and a list of all approved vendors is to be provided to the Revenue & Recovery Division of the Finance Department. 3. A Business License is required of all vendors and separate businesses participating or organizing the event including the carnival or circus contractor. POLICE 336-4400 1. Extra patrol will be requested. 2. Reserves on Friday — Sunday if available. (Thc SD County Health Department have been notified via fax on December 4, 2001). r 8wue<w is Ft/MI CHRISTIANSEN AMUSEMENTS Westfield Shoppingtown Plaza Bonita 3030 Plaza Bonita Road, National City, CA 91950 Plaza Bonita Friday -Saturday 2/15-16 and 2/22-23 5pm to 11pm February 15-24, 2002 Sunday -Thursday 2/17-21 and Sunday 2/24 5pm to 10pm Christiansen Amusements has again been commissioned by Westfield Shoppingtown to conduct small family carnivals at its various shopping centers in Southern California in 2002. This year's event is the same as the even last August 23-26 except the dates will extend 10 days over two weekends in 2002. This carnival event is targeted to reach the local community families surrounding Plaza Bonita and provide affordable, safe entertainment for the community and Plaza Bonita customers. Following is a list of rides and games. Not all of the rides and games will be used. The total number selected will depend on the actual layout availability. See the attached plot plan and ride list for details. A) Rides: Adult Rides: Sky Diver, Zipper, Hurricane, Scrambler, Tilt -A -Whirl, Gravitron, Bumper Cars Kiddie Rides: Merry -Go -Round, Cycle & Cars, Go-Gator, Lady Bugs, Bumble Bees, Tea Party Non -mechanical: Fun Factory, Inflatable Slide Bounce, Computer Portrait. B) Games: Glass Pitch, Rope Ladders, Derby Race, Water Race, Grab Bag, Milk Can, Balloon Dart, Mini - Basketball, Long Range Basketball, Hi -Striker, Ring Toss, Stop Sign, others. Christiansen Amusements has made standard policy for the these events the following elements which help make for a safe, enjoyable event for all who attend: 1) A temporary, six-foot cyclone fence surrounds each event with one clearly marked entrance as the only way into the carnival. This prevents random, uncontrolled access to and from the event. 2) Each event features a Security Guard staff that includes 1-2 guards monitoring the admission gate and collecting all admission tickets. Any customers in inappropriate attire or unruly groups are instructed that this is a family event and their actions must be accordingly. Also, 2-4 other guards patrol the grounds of the carnival throughout all open hours to insure safe and proper activity. Christiansen Amusements also has staff and supervisors that serve a security and control function. One final similar element is attendance. Unlike circuses and concerts, the crowds and total attendance are usually limited to a few hundred people at a time and a few thousand people total over the 30-hour weekend event. This means that with the exception of the two or three busy hours Friday and Saturday evenings, crowds and parking and traffic flow are easily monitored and controlled. Christiansen Amusements knows that safety is the single most important element we must provide at our carnivals and we address the issue seriously, professionally and effectively. We will take every precaution necessary at Plaza Bonita to again assure a safe and enjoyable atmosphere for everyone. • P.O. Box 997. Escondido, CA 92033-0997 • http://www.amusements.com Marketing (760) 735-8542 • Fax (760) 735-8543 • Corporate (760) 741-7552 • Fax (760) 741-2670 OaA 8a4em44 4 FUN.! Christiansen Amusements Plaza Bonita February 15-24, 2002 Ride List Game List 1. Gravitron C-10969 Glass Pitch 2. hurricane C-17378 Rope Ladders 3. Octopus C-179 Machine (BB) Guns 4. Scooter C-13577 Derby Race 5. Scrambler C-1800 Water Race 6. Sky Diver C-178 Grab Bag 7. Tilt -A -Whirl C-175 Milk Can 8. Zipper C-4787 Crossbow 9. Bumble Bees C-183 Balloon Dart 10. Go-Gator C-6636 Mini -Basketball 11. Hampton Cars C-7102 Cat Punk Rack 12. Hampton Cycles C-7101 Blockbuster 13. Lady Bugs C-4016 Bean Bag 14. Merry -Go -Round C-174 Ili -Striker 15. Tea Party C-17188 Bottle Up Non -Mechanical Long Range Basketball 16. Fun Factory Ring Toss 17. Inflatable Super Slide Stop Sign Computer Portrait Fish Bowl Food/Candy Wagon Buoy foss All rides OSHA approved. Bold Ors are Major Rides. Electrical system meets NEC code Article 525. Rides and games limited to space availability and subject to change. • „ P.O. Box 997, Escondido, CA 92033-0997 • http://www.amusements.com az Marketing (760) 735-8542 • Fax (760) 735-8543 • Corporate (760) 741-7552 • Fax (760) 741-2670 4;4rs one r- MEh1BER 0 City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance must be attached to this permit. Organization Person in Charge of Activity Address Telephone Date(s) of Use HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. LL' cant Official Title Date For Office Use Only Certificate of Insurance Approved Date 7 :r\'/a�;i. ✓:vv.v,'': .�..�•v.v.'✓ �%':✓.✓.✓.�..ia�,':�s':$••i.�y'?`.'✓:�ii:s.'i:4..�. �C.'.v.'.G.'.�.,'�v.'.�:'.v .C..'.b,'.�yi:$ei.`�•i.G: ,�.i:�•v.G.'.�.� �.'.Cv'\i %.. %.: /. ✓�.J.. /.. /. /., 1. ./•mil. 61; MErIDEL S. KRLIFF (* c INSURANCE SUCCESSOR TO MORRIS H. KALIFF AND SON ley) ESTABLISHED 1917 r P.O. BOX 171225 SAN ANTONIO, TEXAS 78217 (210) 829-7634 FAX (210) 829-7636 Ci r.j il4 R:• IG�) For the dates of: February 14 — 27, 2002 <<) December 3, 2001 DATE OF CERTIFICATE ISSUANCE Certificate of 3 ntiurance This Certificate of Insurance neither affirmatively nor negatively amends, extends or alters the coverage afforded by the policy(ies) described hereon, and is issued as a matter of information and confers no rights upon the Holder. The Policy identified below by a Policy Number is in force on the date of certificate issuance. Insurance is afforded only with respect to those coverages for which a specific limit of liability has been entered and is subject to all the terms of the Policy having reference thereto. Nothing herein contained shall modify any provision of said Policy. In the event of cancellation of the Policy the company issuing said Policy will make all reasonable effort to send Notice of Cancellation to the certificate holder at the address shown herein, but the company assumes no responsibility for any mistake or for failure to give such notice. Any Carnival or Circus Liability Insurance made a part of the Policy includes as a person insured with respect to an occurrence taking place at a Carnival or Circus site (1) The Fair or Exhibition Association, sponsoring organization or committee (2) The owner or lessee thereof and (3) A municipality granting the Named Insured permission to operate. NAME & ADDRESS OF INSURED: Christiansen Amusements, Inc. 3136 Bernardo Lane Escondido CA 92025 NAME & ADDRESS OF CERTIFICATE HOLDER: City of National City 1243 National City Boulevard National City, CA 91950 AMUSEMENT LIABILITY COMPANY BODILY INJURY AND PROPERTY DAMAGE LIABILITY COMBINED SINGLE LIMIT POLICY NUMBER EXPIRATION DATE ST PAuL SUKYLUS LINES INSURANCE CO. $1,000,000 CSL LCO 5533559 4/2/02 GENERAL STAR INDEMNITY CO. $4,000,000 EXCESS OF $1,000,000 CSL IXG-357887C 4/2/02 TOTALUMITS $5, 000, 000 CSL ADDITIONAL. INSURED: City of National City and the Parking Authority of National City, its officials, employees, agents and volunteers. MITCHELL H. KALIF . . . . • --v --\• •_\. --v • • • ' \• • . --v • • -\• -S. 11'28%2001 13:05 FAX 001 November 14, 2001 The City of National City Finance Department 1243 National City Blvd. National City, CA 91950-4301 Wesifielk! �/tO VY�MGTOwti PLAZA BONITA 3030 Pena Bonita Road, Suits 2075 National City, CA 91960•8001 Telephone (6191267$660 Paesim)e 1619) 412-5652 To Whom It May Concern May this letter serve as official authorization for Christiansen Amusements to hold a family carnival on our Westfield Shoppingtown Plaza Bonita property located at 3030 Plaza Bonita Road, National City, CA 91950. Christiansen Amusements is approved to occupy our property from Monday, February 11, through Tuesday February 26, 2002 for set-up, operation and removal of the carnival. The actual event is Friday, February 15, 2002 through Sunday. February 24, 2002. Respectfully, BONITA LP Cindy Kell General Manager CK:ar AEETING DATE City of National City, California COUNCIL AGENDA STATEMENT January 8, 2002 AGENDA ITEM NO. 15 / ITEM TITLE CEnvironmental Review X N/A PREPARED BY EXPLANATION TEMPORARY USE PERMIT — McCUNE MOTORS - USED VEHICLE TENT SALE Claudia Caro, Permit Technician ' ' Building and Safety DEPARTMENT This is a request from McCune Motors to conduct a three day used vehicle tent sale on Wards old parking lot at the Plaza Bonita Shopping Center, from Friday, January 18 — Sunday, January 20, 2002. The hours of the sale are 9:00 a.m. until 10:00 p.m. This event involves the sale of used cars from the McCune lot in National City. D.J. music will he provided for entertainment from 10 a.m. through 6 p.m. during the event. 7-Financial Statement Approved By: Finance Director The City has incurred $115.00 in costs in processing the T.U.P. application through various City Departments. Account No. STAFF RECOMMENDATION N/A Approve the Application for a Temporary Use Permit subject to compliance with all conditions of approval. BOARD / COMMISSION RECOMMENDATION N/A ATTACHMENTS ( Listed Below ) Resolution No. Application For A Temporary Use Permit with recommended conditions of approval CITY OF NATIONAL CITY BUILDING AND SAFETY DEPARTMENT APPLICATION FOR A TEMPORARY USE PERMIT RECOMMENDED Conditions of Approval SPONSORING ORGANIZATION: McCune Motors EVENT: Used Vehicle Tent Sale DATE OF EVENT: January 18-20, 2002 TIME: 9:00 a.m. until 10:00 p.m. APPROVALS: PLANNING YES [ x ] NO [ ] SEE CONDITIONS [ ] FIRE YES [ x ] NO [ ] SEE CONDITIONS [ x ] FINANCE YES [ x ] NO [ ] SEE CONDITIONS [ x POLICE YES I x ] NO [ 1 SEE CONDITIONS [ 1 SPECIFIC Conditions of Approval: FIRE, (336-4550) 1. Exit ways to be maintained in an unobstructed manner at all times. Exit way to be clear of all obstruction for it's entire width and length. 2. Fire extinguishers shall be on premises, type 2-A:10-BC. Travel distance not to exceed seventy five (75) feet. 3. Fire Department access roads shall be provided and maintained at a width of 20 feet and a vertical clearance of 13'6" at all times. 4. Fire hydrants and fire suppression connections and appliances shall not be blocked or obstructed at any time. 5. Fire Department permit is required for the used of canopies or tents. Permit fee is eighty-five dollars ($85.00). Permit to be obtained from Fire Department. 6. Site map showing size, location, and configuration of tent, canopies, vehicle locations and placement of event on property. 7. Canopies and tents are to be constructed of a flame resistant material with the California State Fire Marshal seal of approval attached. 8. Vehicles are not to be parked within twenty (20) feet of tents or canopies. FINANCE (336-4330) A business license is required of all vendors and businesses participating in the special event. Each separate vendor must have a separate business license. Merchants licensed for the site can operate on their current license. City of National City PUBLIC PROPERTY USE HOLD HARMLESS AND INDEMNIFICATION AGREEMENT Persons requesting use of City property, facilities or personnel are required to provide a minimum of $1,000,000 combined single limit insurance for bodily injury and property damage which includes the City, its officials, agents and employees named as additional insured and to sign the Hold Harmless Agreement. Certificate of insurance mustmbe attached to this permit. Organization f" I C Cuk E /" l©'W 2S Person in Charge of Activity GEO2G 5RL1/1 Address lliO UAf 4 I Y' ELU.J ida-4(C (G`(� c4 Telephone (1 I0 j 77 ' �� ; Date(s) of Use 1—) ©� T Roc I I—+ I-p 32 HOLD HARMLESS AGREEMENT As a condition of the issuance of a temporary use permit to conduct its activities on public or private property, the undersigned hereby agree(s) to defend, indemnify and hold harmless the City of National City and its officers, employees and agents from and against any and all claims, demands, costs, losses, liability or, for any personal injury, death or property damage, or both, or any litigation and other liability, including attorneys fees and the costs of litigation, arising out of or related to the use of public property or the activity taken under the permit by the permittee or its agents, employees or contractors. 7 re of Applicant 1 —3 j --� Date Official Title For Office Use Only Certificate of Insurance Approved Date 7 Type of Event: _ Public Concert Parade _ Motion Picture Event Title: Fair Demonstration _ Grand Opening _ Festival _ Community Event Circus Block Party Other U /C 5A LE__ LA ( OS Ei CA 2 COI RE1�C�_ DICE - Event Location: l—A?A EO Event Date(s): From I— ) g-o4 I -(20 -()+6tal Anticipated Attendance: d 00 Month/Day/Year (,)C Participants) /�, i( 80 Spectators) Actual Event Hours: -��,1 f pm to I C amm Setup/assembly/construction Date: HI�'C--Start time: 1 P1 Please describe the scope of your setup/assembly work (specific details): f W i LC.. ' L)P F i2s i Tti l3 FE&cis *-cr9RS Dismantle Date: I - a I -Oaeompletion Time: 2- am/) List any street(s) requiring closure as a result of this event. Include street name(s), day and time of closing and day and time of reopening. A.) Sponsoring Organization: MCC() MOM PS t' Not -for -Profit Chief Officer of Organization (Name) I t✓ N T ! CO)A-) E Applicant (Name): I Kt L W / Address:;2340 �To J L I U )(For Profit Daytime Phone: (6I) �i7 -((0I Evening Phone: (6fr) I© (Fax: (0) (./ )/I 531/6 Contact Person "on site" day of the event: (0( ( LC(2 t / Pager/Cellular: (6t-) 302 -g(`1I NOTE: THIS PERSON MUST BE IN ATTENDANCE FOR THE DURATION OF THE EVENT AND IMMEDIATELY AVAILABLE TO CITY OFFICIALS I Is your organization a "Tax Exempt, nonprofit' organization? Are admission, entry, vendor or participant fees required? If YES, please explain the purpose and provide amount(s): _YES Y., NO _ YES xNO $.2COPC0 Estimated Gross Receipts including ticket, product and sponsorship sales from this event. $ 9.0) CCO Estimated Expenses for this event. $ Wee+ What is the projected amount of revenue that the Nonprofit Organization will receive as a result of this event? Please provide a DETAILED DESCRIPTION of your event. Include details regarding any components of your event such as the use of vehicles, animals, rides or any other pertinent information about the event. G.i lu ( USES) (fie ' j(SA Fo CoMM u1J.-E i y €' SOv T %t -MY YES _ NO If the event involves the sale of cars, will the cars come exclusively from National City car dealers? If NO, list any additional dealers involved in the sale: 2 _ YES \NO Does the event involve the sale or use of alcoholic beverages? YES NO Will items or services be sold at the event? If yes, please describe: VE H c L ES YES l 0 Does the event involve a moving route of any kind along streets, sidewalks or highways? If YES, attach a detailed map of your proposed route indicate the direction of travel, and provide a written narrative to explain your route. YES XNO Does the event involve a fixed venue site? If YES, attach a detailed site map showing all streets impacted by the event. YES NO Does the event involve the use of tents or canopies? If YES: Number of tentcanopies I Sizes NOTE: A separate Fire Department permit is required for tents or canopies. _ YES NO Will the event involve the use of the City stage or PA system? In addition to the route map required above, please attach a diagram showing the overall layout and set-up locations for the following items: ➢ Alcoholic and Nonalcoholic Concession and/or Beer Garden area > Food Concession and/or Food Preparation areas `A"/s �1 /T Please describe how food will be served at the event: If you intend to cook food in the event area please specify the method: `GAS _ELECTRIC _ CHARCOAL _ OTHER (Specify): ➢ Portable and/or Permanent Toilet Facilities Number of portable toilets: (1 for every 250 people is required, unless the applicant can show that there are facilities in the immediate area available to the public during the event) ➢ Tables and Chairs ➢ Fencing, barriers and/or barricades ➢ Generator locations and/or source of electricity ➢ Canopies or tent locations (include tent/canopy dimensions) ➢ Booths, exhibits, displays or enclosures ➢ Scaffolding, bleachers, platforms, stages, grandstands or related structures ➢ Vehicles and/or trailers ➢ Other related event components not covered above ➢ Trash containers and dumpsters (Note: You must properly dispose of waste and garbage throughout the term of your event and immediately upon conclusion of the event the area must be returned to a clean condition.) Number of trash cans: Trash containers with lids: Describe your plan for clean-up and removal of waste and garbage during and after the event: tfi-uL BE SWEPT PLFi is Bocs 3 Please describe your procedures for both Crowd Control and Internal Security: S EcuQIT Y r_u wo2I( (LJL714 M6u 6 EcoRETy _ YES NO Have you hired any Professional Security organization to handle security arrangements for this event? If YES, please list: Security Organization: Security Organization Address: Security Director (Name): Phone: _ YES/VdO Is this a night event? If YES, please state how the event and surrounding area will be illuminated to ensure safety of the participants and spectators: Pleas indicate what a angement ou have made for providingFirst Aid Staffing and Equipment. t7 2 SC` E r t E4�t� w 1 B E USE Please describe your Accessibility Plan for access at your event by individuals with disabilities: !V C) V gSTRZCj rQNS Please provide a detailed description of your PARKING plan: d J S f 02 ,{ L Po2krioG- � 2� Please describe your plan for DISABLED PARKING: M ALL PARKING-- 4 Please describe your plans to notify all residents, businesses and churches impacted by the event: rf�� ii UV EceT z,JC. o EL) S i f lt'F_<, PFKW SAda_ - f1U i1?r4p�P NOTE: Neighborhood residents must be notified 72 hours in advance when events are scheduled in the City parks. OYES _ NO Are there any musical entertainment features related to your event? If YES, please state the number of stages, number of bands and type of music. VA — Number of Stages: l�(-- Number of Bands: Type of Music: J)T MOS-- C YES _ NO Will sound amplification be used? If YES, please indicate: Start time: G� pm Finish Time Q� arnre YES NO Will sound checks be conducted prior to the event? If YES, please indicate: Start time: am/pm Finish Time am/pm Please describe the sound equipment that will be used for your event YES NO Fireworks, rockets, or other pyrotechnics? If YES, please describe: _ YESVO Any signs, banners, decorations, special lighting? If YES, please describe: Revised 10/3/01 5 For Office 'Use OnCy Department Date Approved? Yes No Initial Specific Conditions of Approval Council Meeting Date: Approved: Yes No Vote: Kathleen Trees, Director Building & Safety Department 6 Date Received 01/02/2002 12:13 FAX j001 FacsimileYIs/fie[d SHOP PI N O T O W N PLAZA BONITA DATE: 3 TO: COMPANY: FACSIMILE NUMBER: FROM: PHONE NUMBER: FAX NUMBER: NO. OF PAGES: r. 3030 P!aze Bonita Road National Deli. CA 91959 Telephone (619) 267.2956 Facsimile (619) 472-5662 a,k0t ---/-...a4A-t‹.90-1-.1e._ /// 4$- --/ /o The contents of this facsimile (including attachments) may be privileged and confidential. Any unauthorized use of the contents is expressly prohibited. It you have re:eived the document in error, please advise us by tetephone (reverse changes) immediately and then st,red the document Thank you